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OKI MFP B4520

1. a Un I gt UU F2 DOO 00 NND CA CA Cni CA CA CA Cn Cn CA CA CA CA CA CA Cn CA Cn Contents Locking the numbers Locking the Internet settings Locking the SMS service Scan to PC depends on model Mail box MBX FAX MBX management Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax 6 MAINTENANCE Maintenance General Replacing the consumables toner and drum Replacing cartridges Cleaning Cleaning the scanner s reading devices Cleaning the printer Servicing Scanner calibration Incidents Communication errors Transmission from the feeder Transmission from memory Communication error codes Printer errors Error messages Printer paper jam Paper jam at the feeders and trays Scanner incidents Scanner paper jam Miscellaneous incidents Machine packing and transportation Characteristics Unit characteristics 7 SAFETY IV 5 22 5 22 5 22 5 23 5 24 5 24 5 24 5 25 5 25 5 25 5 25 5 25 5 26 5 26 o00 1 1 1 1 t n4 RNR RY NNNNNND BRR RR RRR ee ABA 6 27 N oo 6 28 Console t Y
2. 1 gt DIRECTORY 2 SETUP 2 3 Getting started t Use the 4 or v navigator arrows to move the cursor gt in front of the required function 4 SMS SERVICE 5 gt PRINT tS Validate your choice by pressing OK t When the selected menu use the 4 or w navigator arrows to move the cursor in front of the required sub function 51 FUNCTIONS LIST 52 1005 t Validate your choice by pressing OK Caution The Duplex version cannot be used to print the guide Therefore it can only be printed on one side Direct access by number You may print the functions list M 51 OK to find out the number of a function From the stand by mode t Press the M key enter the number of the required function and validate your choice by pressing OK 2 4 Getting started GUIDE TO FUNCTION LIST MAIN MENU 1 DIRECTORY Functions Function description Page 11 OK New CONTACT Enter a new contact in the directory p 4 2 12 OK NEW LIST Enter a relay broadcast list p 4 4 13 OK Mopirv Modify a record or a list p 4 5 14 OK CANCEL Delete a record or a list p 4 6 15 OK PRINT Print the directory p 4 6 16 OK SAvE LOAD Store the directory on a chip card 161 OK SAVE Save the directory to a chip card 162 OK LOAD Load the directory from a chip card 17 OK IMPORTATION Enable directory importation by e mail p 4 8 18 OK EXPORTATION Export the directory by e mail p 4 8 A Inaccessible
3. Contents 5 OPERATION Sending Document depositing From the flat scanner Choosing the resolution contrast Resolution Contrast Dialling From the directory Using the last number dialled key Transmission over the Public Switched Telephone Network PSTN Immediate transmission Delayed transmission Transmission with auto redial Transmission over the Internet Sending a black and white document to an E Mail address Sending a colour document to an E mail address Sending a typed message to an E Mail address Scan to FTP Simply put the file in an FTP server Multi contact sending Transmission waiting queue Immediately perform transmission from the waiting queue Consult or modify the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Print the waiting queue Cancelling a transmission in progress Reception Reception over the Public Switched Telephone Network PSTN Reception over the Internet Copying Local copy Standard copy Duplex photocopies depending on model Sophisticated copy Specific copy settings Scanner settings Other functions Logs Printing the functions list Printing the machine settings Font printing Counters Deposit and polling Lock Entering the locking code Locking the keyboard 02 PO PO Cn CA v 1 1 1 1 rot 1 rot 1 1 0 CA CA CA CA CA CA CA 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 NNN DN e e Fe FF
4. and v Validate by pressing the OK key OTHER FUNCTIONS Loes The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine An automatic print out will take place after every 30 transmissions However you may request a print out at any time Each log incoming or outgoing contains a table with the following information date and time of the incoming or outgoing document subscriber s number or E mail address transmission mode Norm Fine SFine or Photo number of pages sent or received call duration incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc reason for call error example your subscriber does not answer To print the logs v 52 OK PRINT LOGS The incoming and outgoing logs are printed on the same page PRINTING THE FUNCTIONS LIST You may print the functions list of your fax machine at any time To print the functions list v 51 OK PRINT FUNCTIONS LIST 5 18 Operation PRINTING THE MACHINE SETTINGS At any moment you may print the list of your fax s parameter settings to control any changes possibly made to the default parameters Printing the machine settings v 54 OK PRINT SETUP Your fax prints the list of stored parameters FONT PRINTING You can print the list of fonts installed on your terminal at an
5. subscriber lists t Press OK lt gt or to confirm the last addressee depending on the required operation TRANSMISSION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK PSTN Immediate transmission t Position the document refer to paragraph Document depositing page 5 1 ts Enter the fax number or choose your dialling mode refer to paragraph Dialling page 5 3 then press lt gt The Line icon flashes during the call phase it stays lit when both faxes are in communication t At the end of transmission the initial screen is displayed Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document t Position the document refer to paragraph Document depositing page 5 1 Select 31 FAX TRANSMISSION t Enter the subscriber number you wish to program at a different time or choose your dialling mode refer to paragraph Dialling page 5 3 and confirm with OK tS Next to the current time enter the new time and confirm with OK t Choose the required IMAGE or PDF format t Choose SCAN B amp W or COLOR SCAN t Adjust the contrast and confirm by pressing the OK key 5 5 Operation t Select the feed type FEEDER or MEMORY and confirm with OK refer to paragraph Document feed type page
6. t Reconnect the mains plug and power the terminal using the mains switch located on the left hand side 1 18 Installation CONNECTIONS t Make sure the On Off switch is in position O Off Parallel port depending on model USB Port LAN socket depending on model Telephone line socket lt Mains plug Mains line model depending on country gt G Mains power cord model depending on country 1 19 Installation TELEPHONE AND LAN CONNECTION ts Plug the end of the telephone line F into the terminal socket D and the other end into the wall telephone socket ts LAN connection depending on model Plug end ofthe LAN cord as provided by your network administrator into the socket C of your terminal and the other end into your local network port dedicated to your terminal POWER LINE CONNECTION AND SWITCH ON Caution Refer to safety procedures in the chapter on Safety ts Plug the end of the mains power cord G into the socket E of the terminal and the other end in the wall outlet t Set the On Off switch to position I On After a few seconds when the printer has warmed up the date and time will appear To adjust the language and time of your terminal refer to paragraph Setting your machine page 3 1 1 20 2 GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on
7. 0 access to directory and quick dial numbers 31 Key we line manual connection listen for tone during fax sending 32 Key dS multiple contact sending fax e mail or SMS 33 Key SMS Service sending of an SMS Short Message G8 G x el a 000 1 0002015990999099 209090090900900C99 This unit has been designed in accordance with European standards I CTR37 and CTR21 it is designed for connection to the Public Switched Telephone Network PSTN In case of any problems first contact your Supplier The mark CE attests that the products comply with the essential requirements of Directive R amp TTE 1999 05 EC For user safety in accordance with Directives 73 23 EC For electromagnetic interference in accordance with Directive 89 336 EC The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R amp TTE 1999 5 EC 1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed Double check to make sure that the location you select has the following characteristics Choose a location that is well ventilated Make sure that you do not block the aeration grill located on the left side of the terminal Wh
8. Enter the relay list number used by remote fax and press OK 9 You may enter the time you wish to transmit the document next to the current time and press OK 9 If you wish to modify the document feed type select of the options FEEDER or MEMORY then press OK t Ifyou wish you may enter the number of pages of your documents before transmitting t Activate relay by pressing key lt gt The document in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document 3 6 Setting your machine Fax or PC reception depending on model v 243 OK SETUP RECEPTION PC RECEPT This menu combined with a software program installed on your PC supplied or on option depending on model will enable you to select the machine you wish to receive the documents on fax PC PC if available fax otherwise For more details please refer to the instruction manual provided with the software kit DUPLEX PRINTING DEPENDING ON MODEL This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal After installing the Duplex module at the back of your multi function terminal you can print faxes received in two ways SINGLE SIDED DOUBLE SIDED faxes received are printed according to the mode selected from the menu no matter how the
9. Key stops current printing Key 3 help in terminal use Key local photocopy Key aj reduce or enlarge Key PC scan to PC scan to FTP Key Q scan to e mail sending of Internet fax Key eU double sided printing Key Key selection of colour mode scan resolution 10 Key contrast setting 11 Scan resolution Fine Fin SFine Super Fin 12 Icon Line 13 Icon 5 Photo communication in progress Falshing communication setting up color mode selected 14 Recto Verso print indicated H 15 Indicator reserve Toner On Out duplex mode activated printing mode deactivated D DO ees gt On end of toner Flashing near the end of toner 16 Indicator printer paper jam Ac 17 Icon fax reception icon reception On reception possible Flashing non printed document s in memory or being received Out reception impossible 18 Digital keyboard 19 Alphabetical keyboard 20 Key deletes the character to the left of the cursor 21 Key input or line feed 22 Key Ctrl access to special characters 23 Key Shift 24 Key lt gt send fax 25 Key OK validates displayed selection 26 Key v access to menu and browsing in menus downwards 27 Key C return to previous menu and correction of text 28 Key 4 browsing in menus upwards 29 Key stops current operation 30 Key
10. Repeat this step for each added subscriber you want to add Place the keys w or 4 on the number you wish to delete delete Press key C to delete the number assigned to the list i ARJA Repeat these 2 steps for each subscriber you wish to delete from the list t Confirm the new list by pressing key lt gt CONSULTING A RECORD OR A LIST t Press key QQ The directory appears in alphabetical order t Select the subscriber record or subscriber list L you wish to consult MODIFYING A RECORD OR A LIST v 13 OK DIRECTORY MODIFY The directory appears in alphabetical order t Usethe 4 or w keys to select the subscriber list L you wish to modify and press OK to confirm t Modify the line or lines in the subscriber record or subscriber list and confirm each modification with OK Remark You may confirm your modification by pressing key but you will exit the menu and may not be able to modify the following lines 4 5 Directory DELETING A RECORD OR A LIST v 14 OK DIRECTORY CANCEL The directory appears in alphabetical order t Usethe 4 or w keys to select the subscriber record or subscribers list L you wish to delete and confirm with OK t Press again OK to confirm your deleting The record or list is deleted from the directory PRINTING THE DIRECTORY You may print all the numbers stored in the directory including all the existing subscriber records or subscriber lists v
11. depending on model USB Port LAN cable socket depending on m del On Off Telephone n button cable socket Mains Toner drum cartridge lead depending on country pre installed in printer Telephone lead depending on country 1 7 Installation INSTALLING THE REMOVEABLE PARTS This section details the installation of the terminal s removable parts INSTALLING THE SCANNER PAPER TRAY t Secure the document feeder by fitting the two clips B in the notches A provided for this purpose 1 8 Installation INSTALLING THE PRINTER OUTPUT STACKER t Insert the two clips B of the stacker into the notches A provided for this purpose Installation INSTALLING THE PRINTER PAPER TRAY t Laying the tray with the left and right clips to the printer slowly press the tray until it has dicked against the bottom of the notches as shown in the drawing 1 10 Installation LOADING PAPER t Remove the cover from the printer paper tray t Press the paper size guide inside the tray on the right in order to push both paper size guides to the left or to the right t Puta stack of paper into the tray do not put in more than 250 pages In case of letterhead paper be sure to place the paper printed side up ts Secure the stack of paper by pushing the paper size guides against the right and left ed
12. SHARE PC lets you if your PC and fax have two different addresses transfer all mails or only those with atta chments to a PC if your PC and fax share the same address use the fax as a printer for E Mails for the PC v 96 OK INTERNET TRI MAILS F X Only mode t Select option F X ONLY and press OK to confirm E Mails are polled and printed PC Only mode ts Select option PC ONLY and press OK to confirm The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in your mailbox is displayed on the screen Share PC mode t Select option SHARE PC and press OK to confirm You may choose to transfer your E mails to a PC or use the fax as an E mail printer To transfer the E Mails to a PC t Select option WITH PC TRANS and press OK to confirm t Enter the E Mail address of the computer you wish to transfer your E Mail and press OK to confirm t Select your option from the table below and press OK to confirm Menu Description SEND ALL MAILS AII E Mails are sent to the PC 3 17 Setting your machine Menu Description The fax machine polls and prints the usable E mails and transfers to the PC mailbox all the E mails containing attachments it cannot use UNUSABLE ATTAC To use the fax as an E Mail printer t Select option W O PC TRANS and press OK to confirm t Select your option from the table below and validate w
13. the printer output tray and the paper tray pack in the original boxes 9 3 Put machine in a plastic bag and put it in its original box with all the original wedges 9 4 Add all documentation printer documents and miscellaneous CD Roms depending on model in the box t 5 Correctly close the box with tape 6 27 CHARACTERISTICS Maintenance Device type Office colour fax machine fast operation with all Group 3 devices according to ITU T recommendations UNIT CHARACTERISTICS Dimensions Weight Electric power supply Power consumption max values Operating temperature Operating humidity Original document size Document feeder Reception size A4 size and Legal Reception paper Paper tray capacity Second paper tray option Transmission procedures Possible phone line connections Scanned image resolution Reading system Print type Printer resolution Communication rate 6 28 Width 440 mm Depth 460 mm without duplex option Height 460 mm without stackers and 500 sheets paper feed tray 14 kg 220 240 V 50 60 Hz 4 5 standby mode less than 15 W wait mode less than 75 W operation 580 W during copy 850 W peak operation 10 C to 35 C 50 to 95 F with a maximum difference of 10 C per hour storage 0 C to 40 C 32 to 104 F with a maximum difference of 10 C per hour Operation or storage 2
14. 3 4 t You may enter the number of pages before transmission and confirm with OK t Confirm postponed transmission by pressing key lt gt Your document is stored and will be sent at the new time Remark When sending in Deferred Send mode make sure that the document in the feeder tray or on the scanner win dow is located in the right direction Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission to control the communication progress in case of uncertain numbers etc To take the line manually t Place the document in the fax feeder t Press we 08 If necessary set the sound level with navigator or v keys t If not already done enter the subscriber number or refer to paragraph Using the last number dialled key page 5 4 to call back the last subscriber As soon as you hear the remote fax tone the line is clear and you can start the transmission t Press to start the document transmission If your machine is set in order to print a transmission report refer to paragraph Main settings page 3 1 the reduced copy of the document first page will not be printed and it notifies you that the communication
15. 5 Getting started MAIN MENU 2 SETUP Functions Function description Page 20 OK GEOGRAPHICAL Geographical settings p 3 2 201 OK COUNTRY Choice of country and language p 3 2 202 OK NETWORK Choice of country p 3 3 203 OK LANGUAGE Choice of language p 3 3 MAIN MENU 3 Fax Functions Function description Page 31 OK TRANSMISSION Single and multiple address transmission 5 5 32 Eco TRANS Send a document during the economy period p 3 4 33 OK POLLING RX Polling request 5 20 34 OK POLLING TX Deposit a document 5 20 35 OK MBX SENDING Send to a mailbox 5 26 36 OK MBx POLLING Poll a mailbox 5 26 37 OK BROADCAST Broadcast transmission 3 6 38 FAX ANSw Control of fax answering machine p 3 5 39 OK REROUTING Rerouting of received messages p 5 6 391 OK ACTIVATION Rerouting activation p 5 6 392 OK DESTINATION Choice your destination 5 7 393 OK Copy Printing activation of rerouting fax p 5 7 MAIN MENU 4 SMS SERVICE Functions Function description Page 41 SEND SMS Send SMS p 3 20 42 READ SMS Read SMS received 3 21 43 DELETE SMS Delete SMS received 3 21 431 SELECTION Select SMS to delete p 3 21 432 OK SMS READ Delete all SMS read p 3 21 433 OK ALL Delete all the SMS read in memory p 3 21 44 OK PRINT SMS Printing SMS received 3 22 441 OK SELECTION Select SMS message
16. 53 OK To print the directory v 15 OK DIRECTORY PRINT The directory is printed in alphabetical order IMPORTING A DIRECTORY You can import an existing directory of contacts into your fax machine as an electronic file This file must be in a specific format and must not comprise more than 500 entries The process of importing a directory uses electronic mail as the transfer mechanism The electronic file containing the directory is received and processed as an e mail attachment Caution Importing a new directory completely overwrites any existing directory entries THE FILE STRUCTURE The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character a tab stop a comma or a semi colon The lines themselves are separated by a line break carriage return Fields Contents A unique identifier in your directory up to 20 characters long This field is Name mandatory the name should not include the field separator character Directory Your contacts fax number without spaces or dots can be up to 30 characters Fax number long including any and characters This field may be left empty for instance in the case of contacts to whom you only send e mails Your contacts e mail address Can be up to 80 characters long but must not comprise the field separator character Any other charact
17. Confirm with OK key Select ALL using keys 4 and v and validate with OK key AAR Confirm with OK key SMS RECEPTION SMS messages received are automatically printed you can modify this setting with vw 451 OK Auto print If you disable automatic printing the messages are automatically stored in the memory SMS read ts Access by menus v 42 OK SMS SERVICE READ SMS Direct access 3 21 Setting your machine ts Press key SMS t Select READ SMS using keys 4 and and validate with OK key t Selecta message using keys 4 and w and validate with OK key t Scroll messages using keys 4 and v Print an SMS t Access by menus v 44 OK SMS SERVICE PRINT SMS Direct access Select PRINT SMS using keys 4 and w and validate with OK key Select SELECTION to choose messages to print NEW to print all unread messages or ALL to print all messages in memory using keys 4 and w and validate with OK key t Confirm with OK key SMS SERVER This menu is used to set the transmission and reception numbers of your SMS centers They will be provided by your access provider You can define two SMS centres one main and one secondary The secondary centre may only be used for SMS reception Access to server mode v 46 OK SMS SERVICE SERVER Define SMS centre numbers 1 v 461 OK SMS SERVICE SERVER SMS CENTRE 1 Define send number v 4611 OK SMS SERVICE SERVER SMS CENTRE 1 SEND N
18. Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands CNX Internet connection NET Internet transmission SMS SMS transmission immediately perform a transmission from the waiting queue print a document in storage waiting to be transmitted or in deposit print the waiting queue to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory cancel a transmission request in the waiting queue Immediately perform transmission from the waiting queue v 61 COMMANDS PERFORM Select the document in the waiting queue and confirm your choice with OK or lt gt to immediately perform the selected transmission 5 11 Operation Consult or modify the waiting queue v 62 OK COMMANDS MODIFY t In the waiting queue select the required document and confirm your choice with OK t You may now modify the parameters of the given document then confirm your modifications by pressing key Deleting a transmission on hold v 63 OK COMMANDS CANCEL In
19. Reception server unavailable Cannot connect to the POP3 server for mail reception the service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Code 45 Supplier disconnected The service is temporarily unavailable try again later 6 19 Maintenance Code 46 Xmission server disconnect The SMTP server for sending mail is disconnected The service is temporarily unavailable try again later Code 47 Reception server disconnect The POP3 server for mail reception is disconnected The service is temporarily unavailable try again later Code 48 Disconnection from Internet The service is temporarily unavailable try again later Code 49 Cannot connect to Internet Check the call number and eventually the associated prefix of the machine To check the Internet parameters print them by pressing in turn the keys v 9 4 5 and OK PRINTER ERRORS Error messages If the printer has one of the problems described below the signal On flashes red and you can t use your machine temporarily The corresponding message is displayed on the screen Message Action CHANGE TONER OK TO CONFIRM Replace the toner cartridge Proceed as indicated Replacing the toner cartridge page 6 2 CHANGE DRUM OK TO CONFIRM Replace the drum cartridge Proceed as indicated Replacing the drum cartridge page 6 9 CLOSE FRONT COVE Close the front cover
20. SMTPAUTHENT In the ACTIVATION menu select WITH to activate SMTP authentification then validate with OK key In the PARAMETERS menu select ID MESS SERV to keep the same identification parameters as in the messaging service or AUTHENT SPEC to define other identification parameters then validate with Access to SMTP authentification parameters by pressing OK key When you select AUTHENT SPEC carry out the two following operations t Enter the IDENTIFIER then validate with OK key t Enter the PASSWORD then validate with OK key Sample Internet settings for the terminal 56 kbps modem Your access provider should give you the following information CALL NUMBER 08 60 00 10 00 CONNECTION IDENTIFIER sg048944 wn net CONNECTION PASSWORD REAM MESSAGE SERVICE IDENTIFER demo jt12 MESSAGE SERVICE PASSWORD E MAIL ADDRESS demo2 gofornet com SERVER SMTP mail gofornet com POP mail gofornet com DNS 1 103 195 014 001 DNS 2 103 195 014 002 Non functional data given by way of example You should then complete the following MENUS on your fax machine 91 SUPPLIER PROVIDER 1 CONNECTION 9211 CALL NUMB 0860001000 3 14 Setting your machine 9212 IDENTIFIER sg048944 wn net 9213 PASSWORD oe MESSAGE SERVICE 9221 EMAIL ID demo jt 12 9222 EMAIL PASSWORD MET 9223 E MAIL ADR demo2 gofornet com SER
21. Your subscriber s ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK t Select the option WITH assigned key if you want to assign a letter shortcut key to your subscriber The first available letter appears by default If you want to change it scroll the letters by menas of w or 4 keys and press OK to confirm t fneed be select the appropriate transmission speed to send your faxes and confirm your choice by pressing the OK key 1 If your machine is connected to a PABX you may need to insert a pause for dial tone symbolised by the sign in the num ber except ifa local prefix is already programmed see Local Prefix 4 2 Directory To associate an FTP address i 5 8 8 9 9 Do not enter the e mail address Enter the FTP address of the contact then validate with OK key for example 134 1 22 9 Enter the FTP user name for example Durand Enter the PASSWORD of the FTP user If necessary enter the file destination directory when this field is not completed the files are stored directly under the root of the FTP server for example server name Durand Define the attachment format Image or PDF OK A number allocated to your contact will be automatically displayed on the screen If you do not want to use this number it can be modified by entering another number then validating wit
22. and fire Always take care that paper clips staples or other small pieces of metal do not get into the termi nal through its vents or other openings Such objects create the danger of fire or electrical shock 1 2 Installation Do not allow water or other liquids to spill on or near the terminal Fire or electrical shock can occur should water or liquid come into contact with the terminal Should liquid or any piece of metal accidently get inside the printer immediately turn it off unplug the power cord and contact your dealer Failure to take this immediate action creates the danger of fire or electrical shock Whenever the terminal emits unusually high amounts of heat smoke an unusual odor or noise immediately turn it off unplug it and contact your dealer Failure to take this imme diate action creates the danger of fire or electrical shock Paper for printer do not use paper previously printed by your terminal or any other printer the ink or toner deposited on that paper might damage the printing system of your terminal Caution Be sure to locate the terminal in a well ventilated location A minimal amount of ozone is generated during normal operation of this terminal Because of this an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area For a comfortable healthy and safe operation be sure to locate the terminal in a well ventilated area 1 3 Instal
23. any time during the send procedure using the colour key Enter the name of the attachment and validate with OK key If necessary change the attachment format PDF or IMAGE and validate with OK key If you have started to scan with the flat scanner the unit will scan the other pages Put your second page to scan select NEXT and validate with OK Press key Set contrast and resolution if necessary refer to paragraph Choosing the resolution contrast page 5 2 Press key The document is scanned and the mail sent to memory It will be sent during the next connection to the Internet Your contact will receive an E mail with an attachment Scan to FTP The scan to FTP function enables you to put your TIFF JPEG and PDF files in an FTP server for example for archiving To connect to the FTP server you must know the name of the FTP user and the PASSWORD When sending files the machine connects to the FTP server using the defined connection parameters 5 9 Operation Simply put the file in an FTP server ZS ARRA E E E 9 8 E Put the document in one of the scanners refer to the Positioning the document paragraph page 5 1 Press key PC A choice screen is displayed Select Scan to FTP with keys or then press OK key Enter the FTP address of the server or select it from the directory by pressing the JQ key Enter the name of the FTP user operation prohibited when the addres
24. for the B 4520 B 4540 MFP range 500 page paper tray Duplex unit model B4540 Companion Suite Pro kit PC model B4540 Consumables To refer to the last page of this user manual for the references 1 Thelist of accessories is subject to change without prior notice Contents CONTENTS INSTALLATION Installing your terminal 1 1 Installation requirements Operational precautions Unpacking the box Unpacking the additional paper tray depending on model or option Unpacking the duplex unit depending on model or option Description Installing the removeable parts Installing the scanner paper tray Installing the printer output stacker Installing the printer paper tray Loading paper Adjusting the original document output tray Loading paper in manual mode Installing the second paper tray depending on model or option Installing the Duplex unit depending on model or option Connections Telephone and LAN connection Power line connection and switch on GETTING STARTED Navigation methods Presentation The navigator Moving within the menus The display screen Access to functions Menu driven access Direct access by number Guide to function list SETTING YOUR MACHINE Main settings Before transmission Date Time Your fax number your name Type of network Geographical settings Local prefix Transmission report Document feed type Economy period B2 DO EO DO DO DO N Cn BWW RR Go Wo
25. if Menu 91 SUPPLIER is on WITHOUT ACCESS MAIN MENU 2 SETUP Functions Function description Page 21 DATE TIME Enter the date and the time p 3 2 22 NUMBER NAME Enter your name and your number p 3 2 23 SEND Transmission settings 231 OK SEND REPORT Choose to print the communication report p 3 4 232 OK MEMORY SEND Send from feeder or memory p 3 4 233 OK PER Set the economy period p 3 4 24 OK RECEPTION Reception settings 241 OK REC PAPER Accept reception without paper 3 6 242 OK NBR OF COPIES Number of copies of received documents 3 6 243 OK PC RECEPT Choice for PC reception p 3 7 244 OK DUPLEX Received fax printing in Recto Verso mode p 3 7 25 NETWORKS Setting networks p 3 2 251 OK TEL NETWORK Ajust tel network settings 2511 OK NETWORK TYPE Selection of network type 252 OK PREFIX Activate the dialling prefix p 3 3 2521 OK SIZE NUMBER Minimum size number to be send with prefix p 3 3 2522 OK PREFIX SETTING Setting dialling prefix p 3 3 253 OK LOCAL NETWORK LAN prameters settings depending of model 2531 OK CONFIGURATION S lect configuration mode p 3 11 2532 OK IP ADRESSE Fax IP address p 3 12 2533 OK SUBNET MASK Subnet mask p 3 12 2534 OK GATEWAY Gateway 1 address p 3 12 2535 OK IEEE ADRESSE Fax IEEE address p 3 12 2536 OK NETBIOS 1 NetBIOS name 1 p 3 12 2537 OK NETBIOS 2 NetBIOS name 2 p 3 12 29 OK TECHNICALS Technicals parameters p 3 8 2
26. in alphabetical order Press the lt gt key to send the SMS t Your SMS may be sent to only one person or to several people To send an SMS to only one person press the SMS key to confirm to several people press the 4 amp key and enter the next person s name repeat the operations as many times as required 10 persons max Press the SMS key to confirm SENDING SMS is displayed as the SMS is being sent 3 20 Setting your machine If SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission refer to paragraph Transmission waiting queue page 5 11 To check the SMS has been sent properly you may print the transmission reception log v 52 OK PRINT LOGS 2 7 ERASE AN SMS Proceed as follows to erase an SMS v 43 OK SMS SERVICE DELETE SMS t Select the messages to erase v 431 OK SMS SERVICE DELETE SMS SELECTION E Select SELECTION using keys and w and validate with OK key E Selecta message using keys 4 w and validate with OK key E Erase messages already read v 432 OK SMS SERVICE DELETE SMS SMS READ E Select MESSAGES READ using keys 4 and w and validate with OK key E Confirm with OK key E Erase all messages from memory v 433 OK SMS SERVICE DELETE SMS ALL Select ALL using keys 4 and v and validate with OK key
27. in place and refer to the Replacing Cartridges paragraph page 6 2 08 6 Close the printer cover connect the power lead and power the machine using the switch located on the front left hand side Caution The fusing unit located inside the printer above the paper supply roller may become burning hot during machine operation Avoid touching it you could hurt yourself 6 16 Maintenance SERVICING For guaranteed performance of your terminal some maintenance work replacing the fusing unit and the transfer roll has to be done on the printer approximatly every 50 000 printed pages Please contact your supplier for this operation SCANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory v 80 OK ADVANCED CALIBRATION t Confirm your choice by pressing the OK key INCIDENTS COMMUNICATION ERRORS If the communication fails the fax advises you of an automatic retry later Example of what is displayed Current time FRI 11 SEP 20 13 Time of next try 0142685014 20 18 Transmission from the feeder You have the choice between waiting until the transmission takes place at the given time restarting the transmission immediately by pressing Qo abandoning transmission by pressing Q To eject the document press again Transmission from memory You hav
28. in wait queue p 5 12 65 OK PRINT LIST Printing of the command list p 5 12 MAIN MENU 7 MAILBOXES Functions Function description Page 71 CREATE MBX Creating and modification of a Mailbox 5 24 72 DEPOSIT MBX Storing a document in a Mailbox 5 25 73 PRINT MBX Print content of a Mailbox p 5 25 74 OK DELETE MBX Delete an empty Mailbox 5 25 75 OK PRT MBX LIST Print list of Mailbox 5 25 MAIN MENU 8 ADVANCED FCT Functions Function description Page 80 OK CALIBRATION Scanner calibration p 6 17 810K Lock Activate an access limitation lock 5 21 811 OK LOCKING CODE Locking code 5 21 812 OK LOCK KEYBD Activate keyboard lock 5 21 813 OK LOCK NUMBER Activate dialling lock p 5 22 814 OK LOCK PARAMETERS Activate Internet settings lock p 5 22 815 OK Lock SMS Activate SMS lock 5 22 82 COUNTERS See the activity counters p 5 19 821 OK SENT PAGES Printed pages counter p 5 19 822 OK RECEIVED PG Local copies counter p 5 19 823 OK SCANNED PAGE Sent pages counter p 5 19 824 OK DUPLEX SCAN Received pages counter p 5 19 825 OK PRINTED PG Printed pages counter p 5 19 826 OK PRINTED SHT Printed sheets counter p 5 19 84 OK Copy CIS scanner settings p 5 15 841 OK RESOLUTION Resolution type choice p 5 16 2 7 Getting started MAIN MENU 8 ADVANCED Functions Function description Page 842 OK ZOOMING Zoom setting p 5 16 843
29. is manual Rerouting This function is used to reroute faxes received to a directory contact To use this function you have to perform two operations set the rerouting address of the fax and activate rerouting Activate rerouting 391 OK FAX REROUTING ACTIVATION te Using the keys V or 4 within the navigator select option 773911 WITH tS Confirm with the OK key Remark Ifthe function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview when it is printed out 5 6 Operation Set the re direction contact v 392 OK FAX REROUTING DESTINATION t Using the keys v or 4 within the navigator select the subscriber from the directory If the directory is empty the display will show DIRECTORY EMPTY Enter the number of the subscriber manually or store the name and related number in the directory refer to paragraph Creating subscribers record page 4 2 Remark You may forward a fax to the e mail address of the subscriber stored in your directory if the fax is not available The Fax will then be sent as an attachment in the pre defined file format p 3 10 for the confi guration of the attachment files format v 393 OK FAX REROUTING COPY t Using the keys v or 4 within the navigator select the COPY option local printout of the information relayed to your system either WITH or WITHOUT t Confirm with the OK key Caution E mails can only be relayed to e mail addres
30. of the printer DRUM NEAR END The drum is nearly worn out 1096 use left TONER NEAR END The toner cartridge is nearly worn out 10 capacity left PAPER EMPTY Install the paper tray Fill the tray with paper in the required size PAPER JAM INSIDE Open the tray Remove the jammed sheet PAPER JAM EXTERNAL TRAY Open the cover Remove the jammed sheet from the print outlet 6 20 Maintenance Message Action PAPER JAM INTERNAL TRAY Open the cover Remove the jammed sheet from between the tray and the fusing unit PRINTER ERROR XX Disconnect and reconnect the terminal If the problem persists contact your supplier PAPER SIZE ERROR Check paper size A4 LETTER PAPER JAM UPPER RV MODULE Paper jam in top part of duplex module Open the top access door of the module and remove the jammed sheet PAPER JAM LOWER RV MODULE Paper jam in bottom part of duplex module Open the bottom access door of the module and remove the jammed sheet CHECK PAPER TYPE Verify that the paper type used complies with manufacturer data refer to Characteristics paragraph page 6 28 PAPER JAM INSIDE Verify the paper size of the duplex module and check that it corresponds effectively to manufacturer data refer to Characteristics paragraph page 6 28 Printer paper jam Inside the printer t Use the following procedure to remove any sheet
31. print out your fax number on each document it transmits if you save this number and if the machine is set to SENDING HEADER refer to paragraph Technical parameters page 3 8 To save your fax number and your name v 22 OK SETUP NUMBER NAME t Enter your fax number 20 digits max and press OK to confirm t Enter your name 20 characters max then press OK to confirm Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 OK SETUP NETWORKS TEL NETWORK t Select option PABX or PSTN then confirm your choice with OK Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise the settings for the public telephone network the language by default To select the country v 201 OK SETUP GEOGRAPHICAL COUNTRY t Select the required option and press the OK key to confirm Setting your machine Network This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards Remark these settings are different from the NETWORK TYPE p 2 5 which allows you to choose between
32. public and private network To select the network v 202 OK SETUP GEOGRAPHICAL NETWORK t Select the required option and press the OK key to confirm Language This setting enables you to choose a language other than that imposed by the COUNTRY setting To select the language v 203 OK SETUP GEOGRAPHICAL LANGUAGE t Select the required option and press the OK key to confirm Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits the outside numbers requiring a prefix must be long numbers greater or equal to the mini mal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps defining the minimal size or equal of the company s outside numbers defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled Caution 1f you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number D
33. screen The navigator This navigator has 5 keys and allows you to move within the menus available on your machine Moving within the menus Getting started Function Use key Symbol used Enter the main menu or select the next line Fa in a menu Enter the main menu or select the previous line in a menu a Confirm entry and go to the following OK menu Return to the previous menu Confirm and exit from the current menu Exit without confirming from the current menu Moving within a data entry field To Use key Symbol used Move to the right v Move to the left 2 2 Getting started To Symbol used Confirm your entry OK Delete a character by moving the cursor to the left Confirm your entry and return to the initial screen The display screen The screen has two lines of 16 characters The cursor shows the line you selected 1 DIRECTORY 2 SETUP For menus with more than two choices use the arrows 4 or of the navigator to obtain the next hidden lines of the menu 3 4 etc ACCESS TO FUNCTIONS Access to functions may be achieved in two ways Menu driven access Direct function access Menu driven access You can print the guide to find out the number of a function by pressing 1 the key or by scrolling through the menus as indicated below t Press the w key the functions menu appear
34. the waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit v 64 OK COMMANDS PRINT t In the waiting queue select the desired document and confirm your choice with OK Print the waiting queue Y 65 OK COMMANDS PRINT LIST A document called COMMAND LIST is printed CANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi call number Fora single call number from the memory the document is erased from the memory Fora multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress t Press key Q A message will ask you to confirm cancellation by pressing the key amp a second time t amp Press key Q to confirm cancellation in progress If your machine is set to print a transmission report refer to paragraph Transmission report page 3 3 it will print that the communication was cancelled by the user 5 12 Operation RECEPTION Document reception over the Internet is automatic at each Internet connection Reception of all documents over the telephone network is done one at a time at fax reception RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK PSTN Fax reception depends on
35. 0 to 80 RH without condensation with a maximum difference of 20 per hour Width 216 mm max Height 297 mm Thickness 0 05 to 0 15 mm Max capacity sheet stack height 3 mm ie a normal capacity of 30 pages 80 g m A4 size Legal size Plain paper copier type 80 g m 250 pages max 80 g m Second paper tray 500 pages 80 g m In accordance with UIT T recommendations for group 3 copiers To all public switched telephone networks or equivalent Scanner 300 dpi CIS optronics reading Laser printing process 600 x 600 dpi For group 3 33600 14400 12000 9600 7200 4800 2400 bps Maintenance The effective transmission time for an A4 page ranges between a few seconds to approximately one minute depending on line quality modem bit rate the amount of information on the original document and the re solution Not taking into account the exchange initialisation procedure Internet general characteristics File format TCP IP PPP Protocols Protocols SMTP POP3 MIME protocols for electronic mail V90Modem up to 56 kbps s Image TIFF F for black white documents and JPEG for color documents PDF monochrome et color PCL 6 Emulation SG Script PostScript amp level 2 language emulation and PostScript level 3 language emulation with configuration file Specifications may change for improvement without prior notice A PCL is a registered trademark by Hewlett Pac
36. 8 F per hour Humidity 20 to 80 no condensation with fluctuation of 20 per hour Terminal The following describes precautions for using the terminal Never turn the terminal off or open any of its covers during a print operation Never place flammable gasses liquids or objects that generate magnetic forces near the terminal When unplugging the power cord always grasp the plug and never pull on the cord A damaged cord creates the danger of fire or electrical shock Never touch the power cord when your hands are wet Doing so creates the danger of electrical shock Always unplug the power cord before moving the terminal Failure to do so can damage the power cord creating the danger of fire or electrical shock Always unplug the power cord if you do not plan to use the terminal for a long time Never try to remove any secured panel or cover The terminal contains high voltage circuit which creates the danger of electrical shock when exposed Never try to modify the terminal Doing so creates the danger of fire or electrical shock Never place any heavy objects on the power cord pull on it or bend it Doing so creates the dan ger of fire or electrical shock Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment Also make sure that cords and cables do not get into the termi nal s mechanism Any of these conditions create the danger of malfunction
37. B4520 B4540 MFP S USER S GUIDE WELCOME You have just acquired a new generation communications terminal from OKI and we congratulate you on your choice This multi function terminal is capable of faxing printing and scanning and furthermore can be used for Internet communications Your terminal will meet all your professional requirements This User s Manual presents the model in the range Model Equipment Duplex unit scanner colour 33 6 kbps fax and 56 kbps data modem 20 ppm Black amp White laser printer B 4520 MFP Emission reception of SMS Companion Suite Pro kit PC Duplex unit scanner colour 33 6 kbps fax and 56 kbps data modem 20 ppm Black amp White laser printer B 4540 MFP Emission reception of SMS LAN 10 100 Base T It combines power user friendliness and simplicity thanks to its navigator its multitask access and its direct access directory Providing access to the Internet your terminal lets you depending on model send and receive faxes to E mails thanks to the to E mail function send and receive E mails send SMS s Denpending on model you can also print to 6 and SGScript 3 formats emulation of Postscript level 3 language We strongly encourage you to spend a little time reading this Manual so that you can use the numerous features of your terminal in the best possible manner List of accessories The following additional accessories are proposed
38. EOUS INCIDENTS At switch on nothing appears on screen Check that the mains cable is plugged in and check the mains plug if necessary The fax does not detect the presence of your inserted document The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen Remove the document or press key Q Check the thickness of the document 50 sheets of paper of 80 g m Iron out the sheets if needed Help the sheets along The fax machine does not receive any faxes Check that the telephone line cable is correctly plugged in and that there is a tone signal on the telephone line by means of the La key You receive a blank page Make a photocopy of a document if it is correct then your fax is functioning normally Call back the subscriber and have him resend the document It was probably sent with the sheet inserted backwards You cannot send a fax Check that the telephone line cable is correctly plugged in Check the tone by pressing the key Check the prefix is correctly programmed and used Maintenance MACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine Failure to do so could void the warranty t 1 Disconnect the machine from the telephone network depends model and the mains plug t 2 Remove the connection lead to the telephone line depends on model and the mains lead the document feeder tray
39. ER or WITHOUT PAPER and confirm your choice with OK Remark Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon Fax messages flashing to be printed as soon as you add paper into the feeder Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received v 242 OK SETUP RECEPTION NBR OF COPIES t Enter the wanted number of copies and confirm with OK At each document reception your fax will print the number of copies requested Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subcribers on the list To activate relay from your fax machine t Insert the document to relay refer to paragraph Document depositing page 5 1 Select v 37 OK FAX BROADCAST t Enter the remote fax number where you will relay to or choose your dialling mode refer to paragraph Dialling page 5 3 and press OK 9
40. EX ONE SIDE DUPLEX DUPLEX DUPLEX DUPLEX ONE SIDE ONE SIDE ONE SIDE 5 14 Operation Sophisticated copy E a AAA E 9 8 E Position the document refer to paragraph Document depositing page 5 1 Press key Enter the required number of copies and confirm with the OK key Using the keys 4 or w select the scan modes DUPLEX DUPLEX Front Rear or SIDE gt DUPLEX or DUPLEX gt SIDE or SIDE gt SIDE and confirm with the OK key If you have selected for printing the mode DUPLEX select with the keys 4 LONG BORDER or SHORT BORDER and confirm with the OK key Using the keys 4 w select the resolution ULTRA FAST FAST QUALITY or PHOTO and confirm with the OK key Using the keys 4 or select the degree of contrast and confirm with the OK key Using the keys 4 or select the degree of brightness and confirm with the OK key Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED and confirm with the OK key Using the keys 4 or w or the numeric key pad or eventually the key dedicated for zoom set up the degree of zoom between 2596 TO 40096 and confirm with the OK key Using the keys 4 or v or the numerical key pad select the required base values and confirm with the OK key Using the keys 4 or select the type of paper NORMAL PAPER or THICK and confirm with the OK key Using the keys 4 or w select the required paper tray AUTOMATIC TRAY UPPER TRAY or LOWER TRAY and confirm with t
41. G THE INTERNET FUNCTION If you do not wish to use the Internet functions 91 OK INTERNET SUPPLIER t Select NO ACCESS in the ISP list and confirm with OK THE SMS sERVICE Thanks to the e SMS button you can send an SMS to subscribers all over the world An SMS Short Message Service is a service which permits short written messages to be sent to mobile phones or other SMS compatible devices The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from e g Germany 160 characters Italy 640 characters The SMS service is dependent upon the country and the service provider Caution There is a special scale of charges for the SMS service SMS PARAMETERS This menu is used to set several options automatic SMS print on reception beep activated during SMS reception send your details activated the address of your terminal The address is only modified if several terminals are installed on your line It is used to differentiate between two machines during SMS reception When you want a contact to send SMSs to the terminal you choose you must send him your line number and the destination terminal address If your contact does not add the address of the terminal the SMS will be received in the terminal with address 0 v 45 OK SMS SERVICE PARAMETERS t Automatic print of SMS received v 451 OK SMS SERVICE PARAMETERS AU
42. O t Enter the send number of your main SMS centre then validate with OK key Define reception number v 4612 OK SMS SERVICE SERVER SMS CENTRE 1 RECEIVE NO t Enter the reception number of your main SMS centre then validate with OK key Define SMS 2 Centre numbers v 462 OK SMS SERVICE SERVER SMS CENTRE 2 Define reception number v 4621 OK SMS SERVICE SERVER SMS CENTRE 1 RECEIVE NO t Enter the reception number of your secondary SMS centre then validate with OK key 3 22 4 DIRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 500 subscriber records with names and phone numbers You may also group several names to build a subscriber list with up to 32 subscriber lists A subscriber list is made from the subscriber records already stored For all subscriber records or subscriber lists you may create consult modify contents delete print the directory You may save and if needed load your directory To proceed you need to contact your reseller and purchase the optional Directory card This gives you access to functions 161 and 162 refer to paragraph Guide to function list page 2 5 To proceed you need to contact your reseller and purchase the optional kit save 4 1 Directory I mm I mm N CREATING SUBSCRIBERS RECORD tS For each contact record complete the fields
43. OK ASSEMBLED Assembled or not copy choice 5 16 844 OK ORIGIN Origin setting 5 16 845 OK CONTRAST Contrast setting 5 16 846 OK LUMINOSITY Luminosity setting p 5 17 847 OK BINDING Binding type choice p 5 17 85 OK SCAN amp PRINT R glages imprimante p 5 17 851 OK PAPER Type of paper choice p 5 17 852 OK PAPER TRAY Paper tray choice p 5 17 853 OK PAPER SAVE Paper save activation mode p 5 17 854 OK S F MARGINS Set margins 5 17 855 OK FLATBED MARG Sheet feed scanner margins setting p 5 17 856 OK PRINTER MARG Printer margins setting p 5 18 86 OK CONSUMABLES Consumables status 6 1 MAIN MENU 9 INTERNET Functions Function description Page 91 SUPPLIER Choix du fournisseur d acc s 3 13 92 INIT PROVIDER Initialisationof your Provider 3 13 921 OK CONNECTION ISP parameters p 3 13 9211 OK CALL NUMB ISP call numberl 9212 OK IDENTIFIER ISP identifier 9213 OK PASSWORD ISP password 922 OK MESS SERV Message service parameters 3 13 9221 OK IDENTIFIER Message service identifier 3 13 9222 OK PASSWORD Message service password 3 13 9233 OK E MAIL ADR Message service e mail address 3 13 923 OK SERVERS SMTP POP3 and DNS parameters 3 13 9231 OK SMTP SMTP server 9232 OK POP3 POP3 server 9233 OK DNS 1 Primary DNS 9234 OK DNS 2 Primary DNS 924 OK SMTPAUTHENT SMTP authentification access parameters p 3 14 9241 OK ACTIVATION SMTP authentification activation 93 OK IMMED ACCES Immediat access
44. TO PRINT t Select the option WITH or WITHOUT automatic print then validate with OK key 3 19 Setting your machine t Beep activated on SMS reception v 452 OK SMS SERVICE PARAMETERS SMS BEEP Select the option WITH or WITHOUT on reception then validate with OK key E 9 Presentation of SMS sender v 453 OK SMS SERVICE PARAMETERS SENDER NAME 9 Select the option WITH or WITHOUT presentation of the sender then validate with OK key E Terminal address v 454 OK SMS SERVICE PARAMETERS TERM ADDR tS Enter the terminal number then validate with OK key SENDING AN SMS To send an SMS to any SMS compatible devices t Press the SMS key t Write your SMS by means of the Qwerty keypad To do so you have a true editor at your disposal for the upper case letters use the to move inside the data entry field use 4 or w keys to move in the text from one word to another press the CTRL key and one of the navigator keys to go to the next line use the 4 key to delete a character by moving the cursor to the left use the or C key t Pres the SMS key to confirm your entry t Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways dial the number by means of the numerical keypad enter the first letters of the recipient name press the T key until the required name appears names are classified
45. VERS 9231 SMTP mail gofornet com 9232 POP3 mail gofornet com 9233 DNS 1 103 195 014 001 9234 DNS 2 103 195 014 002 SMTP AUTHENT 9241 ACTIVATION With or Without Your terminal is now configured SETTINGS The settings are divided into several categories the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents the E mail sorting defines treatment for all stored E mail messages received 3 15 Setting your machine Standard settings Your machine has two types of settings that let you define The type and frequency of the connection to your ISP an Internet connection is established every day at SETIMES 9 00 am 12 30 am and 5 00 pm an Internet connection is established every 3 hours PERIODI default value an Internet connection is established at your request by ON DEMAND IMMED ACCESS refer to paragraph Internet Connection page 3 18 A Toavoid Internet access saturation the automatic connection will occur in reality 12 minutes give or take around the requested time Type of transmission over the Internet document transmission will occur immediately at each IMMEDIATE Nie transmission request DURING transmissions will only occur at programmed connections CONNECTIONS SET TIMES or PERIODIC TYPE At any moment you may print the settings of your machine to know their sta
46. WW WW WwW 1 1 BBRWWNNNNN RK Contents Before reception Fax answering machine Reception without paper Number of copies Relay broadcast Fax or PC reception depending on model Duplex printing depending on model Technical parameters Local Area Network LAN settings depending on model Local network settings Automatic configuration Manual configuration IEEE address or Ethernet address or MAC address Netbios names Message service and the Internet Initialisation parameters Access to connection and message service parameters Access to servers parameters Settings Standard settings Mail sorting Internet Connection Immediate connection to the Internet Programmed connection Deactivating the Internet function The SMS service SMS Parameters Sending an SMS Erase an SMS SMS Reception SMS Server 4 DIRECTORY Creating subscribers record Adding a record Creating subscribers lists Adding a list Adding or deleting a number from the list Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory The file structure Procedure Exporting a directory 1 1 1 1 1 1 1 1 1 1 W LW LW LWW Lo 0b dE Mo d NFR OOO WAND NWWWN NN OO CA WWWWW WWW WWW U9 U9 WwW WwW 1 1 R2 FB RE e e e 4 8
47. X deposit or choose your dialling mode refer to paragraph Dialling page 5 3 and validate OK Enter the subscriber MBX number and press OK Enter this MBX access code and press OK If you wish to delay the poll time enter the departure time next to the current time Confirm the MBX poll request by pressing key i As soon as the remote fax is subscribed either immediately or later the document s in the remote fax MBX are receveid in your fax Remark please check for remote fax compatibility MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax it is recommended that you regularly clean the inside For normal usage please respect the following rules Never leave the cover open unless required Protect the machine from direct sunlight Do not attempt to oil the machine Always gently close the cover and avoid vibrations Do not open the cover while printing Never try to dismantle the machine Do not use paper that has stayed in the paper tray for a long time Look at the safety rules in the Safety chapter at the end of this user manual REPLACING THE CONSUMABLES TONER AND DRUM To check the remaining capacities of the consumables v 86 OK ADVANCED CONSUMABLES The toner cartridge and the drum cartridge come with a chip card 6 1 Maintenance After replacing a consumable item in the printer you need to inform the machine abo
48. allows you to get your originals back quickly to free up the machine from the feeder of the sheet feed scanner refer to paragraph Document depositing page 5 1 transmission will occur after dialling It allows transmission of larger documents To select the way you want to feed your documents v 232 OK SETUP SEND MEMORY SEND ts Select the option MEMORY or FEEDER and validate your choice with OK Remark in feeder mode the reduced image will not appear on the transmission report Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot Modifying the economy period v 233 OK SETUP SEND ECO PER t Enter the hours of the new economy period and confirm your selection with the key OK Using the economy period v 32 OK FAX ECO TRANS Enter the call number and confirm with OK 3 4 Setting your machine BEFORE RECEPTION Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The Fax Messages indicator light lets you know the state of your Fax answering machine Light on the answering machine is on Blinking your fax has documents in storage or is in the process o
49. ault An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER refer to paragraph Reception without paper page 3 5 Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent check the number of pages in the document Code 0C Received document error Ask the subscriber who called you to check the length of his document it may be too long to be completely received Code 0D Transmission failed Ask the sender to resend the document 6 18 Maintenance Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Code 15 Unknown mailbox number You wish to depo
50. be received 75 TEXT 1 WITH Editing YES NO and printing the received Internet ATTACHM 2 WITHOUT documents 3 9 Setting your machine Parameter Setting Signification 76 ATTACHMENT 1 IMAGE Default format of document sent on the Internet FORMAT 2 EDF PDF monochrome or colour IMAGE monochrome TIFF or colour JPEG 77 LAN SPEED AUTO To define the communication speed of the peripheral units in 100 FULL relation to the implemented Local Area Network LAN 100 HALF 10 FULL 10 HALF 80 TONER SAVE 1 WITH Makes printing lighter to save toner cartridge ink 2 WHITHOUT 90 RAW PORT 9100 RAW network print port connection 91 PRINTER 30 mn Time out before document being printed is deleted following ERROR TIMEOUT a print error in PC print mode 92 PRINTER WAIT 15 seconds Wait time out for data from PC before the task is deleted in TIMEOUT PC print 93 REPALACE 1 NO Page format change FORMAT 2 Letter A4 94 PRINTER PC KIT Printing in PCL Postscript Mode CLASS PC KIT ONLY Printing in GDI mode Your terminal is now configured 3 10 Setting your machine LOCAL AREA NETWORK LAN sETTINGS DEPENDING ON MODEL Your terminal is a new generation machine that will be part of your local network just like a PC Its built in local network access card will enable you to send documents through an SMTP POP3 local message server internally or externally depen
51. ding on the settings of your message server To benefit from all the available network options you should make the following settings described in the sections below local network settings to introduce your fax machine into your local network message service settings for all your faxes and E mails to be automatically managed by your message server Caution Although rather simple network settings sometimes require a sound knowledge of your own computer configuration If that is administrated by anyone in your company we recommend you ask that person for the settings described below LOCAL NETWORK SETTINGS Automatic configuration We recommend that you carry out a manual configuration of your terminal The automatic configuration of the local network settings may be considered if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN To automatically configure the local network settings v 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION t Choose AUTOMATIC and press OK to confirm The terminal scans the local network for a DHCP or BOOTP server that can assign it its settings dynamically the message SELF CONF is displayed t Once the message SELF CONF has disappeared check for the IP Address Sub network mask and Gateway address If these are missing you should carry out a manual configuration see below Manual con
52. duplex key is set t To select the fax print mode v 244 OK SETUP RECEPTION DUPLEX t Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key 3 7 Setting your machine TECHNICAL PARAMETERS As delivered your fax is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To set the technical parameters v 29 OK SETUP TECHNICALS t Select the desired parameter and confirm with OK With the keys 4 w modify the parameter settings by following the table below and press OK Parameter Setting Signification 1 SCANNING 1 NORMAL Default value of the scan mode resolution for the documents MODE 2 FINE to be transmitted 3 SFINE 4 PHOTO 2 TX HEADER 1 WITH If this parameter is on your header will appear on all 2 WITHOUT documents sent to your subscribers with your name number date and number of pages Warning If you send a fax from the document loader the transmission header will not appear on the document your correspondent receives 3 TX SPEED 1 33600 Transmission speed for outgoing documents 2 14400 For a quality telephone line compatible no echo d enr communications occur at maximum speed 5 7200 However it may be necessary to restrict the transmission 6 4800 speed for some calls 7 2400 4 ECHO PROTECT 1 WITH Ifthis parameter is on the on li
53. e into the card reader ensuring that the chip is entered as shown in the drawing below Green arrow t The following is displayed on the scanner control panel screen CHANGE TONER YES OK NO C t Press OK t Once the chip card has been read the display shows TONER OK REMOVE CARD t Remove the card Caution If the following is displayed check that you have inserted the chip card the right way up CANNOT READ CARD REMOVE CARD Maintenance Replacing the drum cartridge To replace the drum cartridge proceed as shown below When the display shows CHANGE DRUM OK TO CONFIRM t 1 Open the printer cover 6 9 Maintenance t 2 Remove the former toner drum cartridge set To preserve the environment do not throw the spent drum cartridge into the dustbin Dispose of the drum cartridge according to the local regulations in force Caution The fusing unit located inside and at the bottom of the printer may become burning hot when the machine operates Avoid touching it you could hurt yourself ts 3 Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below 6 10 Maintenance ts 4 Separate the drum cartridge from the toner cartridge t 5 Remove the new drum cartridge from its box holding it firmly in both hands Caution Make sure not to
54. e list as it is by pressing Qo The empty field ENTER NUM appears you must fill in the ID numbers assigned to the subscriber records included in this list t There are three ways detailed in the table below to choose and add one or more subscribers to your list Then confirm your choice by pressing OK From Procedure With the alphanumeric keypad enter the first subscriber s name letters of your subscriber s name and continue until the whole name is displayed on the screen subscriber s ID number Enter directly the subscriber s ID number t Press key J then select by means of the v subscribers directory k keys t For every subscriber included in the list repeat the above step then validate with OK Remark you can stop record creation at any time by pressing Q t The list ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK t Press to confirm your entry 4 4 Directory ADDING OR DELETING A NUMBER FROM THE LIST v 13 OK DIRECTORY MODIFY t Select the subscriber list L by means of w 4 keys and validate your choice with OK tS Press OK to display the ENTER ABR NUM field and add or delete the subscriber as shown in the table hereafter To Procedure 9 Enter the subscriber ID number you wish to add and confirm add with OK
55. e name of the OP address of Internet SMTP providers send and POP3 MBX reception and the address of DNS 1 and DNS 2 servers The server address is made up of 4 groups of 3 digits maximum separated by dots SMTP Authentification used to activate the authentification protocol when the SMTP ser ver used requests this to end e mails Access to connection and message service parameters v 91 OK INTERNET SUPPLIER t Select the Internet provider from the list NO ACCESS PROVIDER 1 PROVIDER 2 PROVIDER 3 PROVIDER 4 PROVIDER 5 PROVIDER 6 or LOCAL NETWORK and press OK Choosing NO ACCESS disables access to Internet functions OK v 92 OK INTERNET INIT PROVIDER v 921 OK INTERNET INIT PROVIDER CONNECTION E Enter the CALL NUMB press OK Enter connection IDENTIFIER press OK amp 8 Enter connection PASSWORD press OK v 922 OK INTERNET INIT PROVIDER MESS SERV E Enter Email IDENTIFIER press OK E Enter Email PASSWORD press OK E Enter E MAIL ADR press OK Access to servers parameters v 923 OK INTERNET INIT PROVIDER SERVERS t Enter SMTP press OK ts Enter POP3 press t Enter DNS 1 primary press OK l If the identifier has more than 16 characters the text will automatically slide over to the left 3 13 Setting your machine t Enter DNS 2 secondary press OK Access to the authentification SMTP parameters 924 OK INTERNET INIT PROVIDER
56. e the choice between waiting until the transmission takes place at the given time 6 17 Maintenance restarting the transmission using the transmission queue refer to paragraph Immediately perform transmission from the waiting queue page 5 11 In this case for a document composed of several pages the transmission will take place from the page where the error occurred abandoning the transmission by deleting the corresponding command in the transmission line refer to paragraph Deleting a transmission on hold page 5 12 The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing the key Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed Code 06 Printer def
57. earth be connected to a wall outlet with an earth The European version of this unit includes the stamp following the 73 23 CEE 89 336 CEE and 93 68 CEE directives N If the machine is powered when you remove the upper cover be careful with the two following dangers Laser beam interception by human eye can produce irre APPAREIL A RAYONNEMENT LASER mediable injuries CLASS 1 LASER PRODUCT LASER KLASSE 1 Human contact with parts electrically powered can pro APPARECCHIO LASER DI CLASSE 1 PRODUCTO LASER DE CLASE 1 APARELHO A LASER DE CLASSE 1 duce a very dangerous electric shock 7 1 CONSUMABLE REFERENCES B4520 B4540 MFP 6KTONER 09004168 B4520 B4540 MFP 12KTONER 09004169 B4520 B4540 MFP EP CART 09004170 CONSUMABLE CHARACTERISTICS Toner cartridge The standard toner cartridge can produce up to 6 000 pages when printing on A4 paper with a 596 max black and white ratio The initial toner cartridge can produce up to 2 000 pages when printing on A4 paper with a 5 max black and white ratio The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation Drum cartridge The standard drum cartridge can produce up to 20 000 pages The initial drum cartridge that comes with the printer can produce up to 4 000 pages Various factors may influence the effective service life ofthe drum cartridge namel
58. ed with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnenonic its 1 Later you may modify the features ofan MBX print the contents of an MBX only possible if the MBX contains one or more documents with a star next to MBX When the contents of an MBX have been printed it becomes empty delete an MBX only if the MBX is initialised and empty print the the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality The deposit a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX are only accessible with an MBX code You may perform MBX deposits or polls by depositing a document in a fax MBX transmit to deposit a document in a remote fax MBX perform document poll from a remote fax MBX MANAGEMENT Creating an MBX v 71 OK MAILBOXES CREATE MBX t Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK tS Select option MAILBOX CODE and press OK Value 0000 is always displayed t E
59. efining the minimal size and the local prefix 252 OK SETUP NETWORKS PREFIX t You can change the default value for the minimal size of the company s outside numbers and validate with OK The minimal size will range between 1 and 30 t Enter the outgoing local prefix of the company s telephone network maximum 5 characters and validate with OK Transmission report You may print a transmission report for all communications over the telephone network STN 3 3 Setting your machine You may choose between more than one criteria for printing reports WITH a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request WITHOUT no transmission report however your fax will note all transmissions that took place in its log refer to paragraph Logs page 5 18 ALWAYS a report is printed with each transmission ON ERROR a report is printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type v 231 OK SETUP SEND SEND REPORT t Select the required option WITH WITHOUT ALWAYS or ON ERROR and confirm your choice with OK Document feed type You may choose the way you want to feed your documents from memory transmission will take place only after memory storage of the document and dial ling It
60. en installing the terminal close to a wall make sure that the distance between the wall and the rear Left hand side of the terminal is at least 25 centimetres to make opening of the cover easier and so as not to block the aeration grill of the terminal 1 1 Installation Make sure there is no chance of ammonia or other organic gasses being generated in the area The grounded power outlet refer to the safety instructions in the Safety section you plan to con nect to for power should be nearby and not obstructed Make sure that the printer is not exposed to direct sunlight Avoid areas in the direct airflow of air conditioners heaters or ventilators and areas subject to temperature and humidity extremes Choose a sturdy level surface where the printer will not be exposed to strong vibration Keep the printer away from any objects that might block its heat vents Do not locate the printer near curtains or other combustible objects Choose an area where there is no possibility of the printer being splashed with water or other liquids Make sure that the surrounding area is clean dry and free of dust Operational precautions Note the following important precautions whenever using the printer Operating Environment The following describes the operating environment required when using the printer Temperature 10 to 35 50 F to 95 F with fluctuation of 10 1
61. en the fax connects automatically to the Internet This menu is available only if the connection type is set to PERIODIC 941 71 NET ACTIVE 7 DAYS WEEK This parameter lets you select the days of the week when the MON TO FRI fax connects automatically to the Internet This menu is available only if the connection type is set to PERIODIC 941 72 MODEM SPEED 1 56000 Choice of maximum Internet transmission speed 3 7 For a quality telephone line compatible no echo 4 12000 communications occur at the maximum speed 5 9600 However it may be necessary to restrict the transmission 6 7200 speed for some Internet calls bad line or bad ISP settings 7 4800 8 2400 9 1200 0 600 73 1 WITH This parameter lets you automatically register the Internet IMPROVE REP 2 WITHOUT address of your subscribers fax during a call if available 74 ERASE 1 WITH When the fax machine receives an e mail with an attachment MAILBOX and cannot open it it erases the message from the ISP MBX prints and transmits with a notice of uncomprehension to the message sender 2 WITHOUT At E mail reception the fax does not destroy the MBX message it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment This parameter is useful only if you have PC equipment The memory capacity is limited you need to empty your MBX or else new messages may not
62. er sheets maxi 6 Put the cover back onto the tray and mum into the paper tray making sure insert the paper tray into the additional to always position the paper so that the paper unit up side when the paper is packed is always facing up 1 15 Installation Remark always get hold of the paper tray with both hands when removing it or putting it back into the additional paper unit INSTALLING THE DUPLEX UNIT DEPENDING ON MODEL OR OPTION After installation and connection the duplex unit will enable you to print receive faxes or to receive local photocopies in mode ts Switch off your terminal and pull out the mains plug Take the duplex unit out of its box and remove the protective film t Remove the connector cover C to obtain access to the connector t Clip the connector of the flat cable E of the duplex unit in the connector D located at the bottom left hand side of the terminal 1 16 Installation t Insert the two plastic clips B in the two slots A provided for this purpose t Hold the module in its housing tip the access door to the two blue coloured locking clips backwards 1 17 Installation ts Hold the duplex unit in position and press the two blue coloured clips firmly one after the other A while rotating them of a turn clockwise to lock the duplex unit to the back of your terminal
63. ers may be used in this field which can also be left blank E mail address Shortcut A capital letter A to Z unique to the directory which is associated with a key specific contact and enables quick selection As with the two previous fields this field can be left blank The fax transmit speed over the PSTN If you do not specify a value the default Speed speed is the maximum speed This field may be left blank if all your fax transmissions are handled by a fax server Caution You must enter a value for at least one of the Fax number or E mail address fields To enter a blank line key in four field separator characters in a row For example Smith 0123456789 jsmith isp co uk J 8 Jones 01987654321 8 O Connor 0123469874 d oconnor hello net U 8 Remark alone is the indication that no associated key is assigned to the entry The rate is coded on a number see the following board code number 1200 2400 4800 m 99 2 3 Caution You must always enter the field separator character even if one or more of the fields are left blank In the example above which uses a semi colon as a separator the entry for Jones lacks both E mail address and shortcut key 4 7 Directory PROCEDURE To import a directory v 17 OK DIRECTORY IMPORTATION E Select WITH to authorise the importation of a directory E Create your directory on a PC in a file whose structure co
64. f receiving faxes Light off memory full the terminal cannot receive any more documents You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for printing fax messages in memory activate or deactivate the fax answering machine Saving an access code 383 OK FAX FAX ANSW ANSWER CODE t Enter the code 4 digits and confirm with OK Activating or deactivating the answering machine 382 OK FAX FAX ANSW ACTIVATION t Ifyou saved an access code for your fax answering machine enter it and validate with OK t Select the required option WITH or WITHOUT answering machine and confirm you choice with OK Print fax messages stored in the memory 381 OK FAX FAX ANSW PRINT t Ifyou have defined an access code for your fax answering machine enter it and press OK Documents received and stored in the memory are printed Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception reception mode WITHOUT PAPER your fax saves the incoming messages in the memory reception mode WITH PAPER your fax refuses all incoming subscribers 3 5 Setting your machine To select the reception mode v 241 OK SETUP RECEPTION REC PAPER t Select the option WITH PAP
65. figuration To configure your terminal manually you should obtain the usual information used to set a peripheral device IP address sub network mask network and gateway address To configure the local network setting manually v 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION tS Choose MANUAL and press OK to confirm 3 11 Setting your machine IP address 2532 OK SETUP NETWORKS LOCAL NETWORK IP ADRESSE t Enter the IP address of your terminal and press OK to confirm Sub network mask 2533 OK SETUP NETWORKS LOCAL NETWORK SUBNET MASK t Enter the sub network mask of your terminal and press OK to confirm Gateway address 2534 OK SETUP NETWORKS LOCAL NETWORK GATEWAY t Enter the IP address of the network gateway and press OK to confirm IEEE address or Ethernet address or MAC address v 2535 OK SETUP NETWORKS LOCAL NETWORK IEEE ADRESSE The Ethernet card of your terminal already has an unmodifiable yet consultable IEEE address Netbios names These names which can be used with the network options are used to identify your terminal machine from a PC connected to a local network for instance with the name IMP NETWORK 1 v 2536 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 1 v 2537 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 2 tS Enter the selected name 15 characters max and press OK to confirm MESSAGE SERVICE AND THE INTERNET Your terminal lets you
66. ges of the stack 1 11 Installation Caution Do not add paper to the tray whilst the machine is printing Paper useable in the printer Printer paper tray 60 to 90 g m Manual feed 60 to 160 g m Replace the printer paper tray cover 1 12 Installation ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY t Depending on the size of paper to scan A4 or LGAL LEGAL adjust the supply stop LOADING PAPER IN MANUAL MODE When printing on special paper such as 60 to 160 g m maximum color paper or transparent file laserprinter compatible you should load the paper manually up to 10 sheets maximum Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer 1 13 Installation t Adjust to the size of the paper or film using the paper size guide 1 or 2 1 14 Installation INSTALLING THE SECOND PAPER TRAY OPTION 1 Remove the second paper cassette unit 2 Position the printer above the additio and tray 2 from their packaging inclu nal paper tray unit Align the coupling ding the protective tape used to hold pins of the additional paper tray unit the various components in place with the corresponding notches in the bottom of the printer 3 Remove the paper tray cover 4 Press the support plate located on the paper tray until it locks into position 5 Put a stack of 500 pap
67. h OK key Select the option WITH the associated key if you want to associate a letter shortcut key with your contact The first letter free is displayed by default If you want to modify this scroll through the alphabet by using keys 6 or 5 then validate your choice with the OK key Select if necessary the appropriate send rate for a fax intended for your contact then validate your choice with the OK key CREATING SUBSCRIBERS LISTS A subscriber list is made from the subscriber records already stored For each list fill in the following lines NAME of the list NUMBER ASSIGNED to the list this number is automatically assigned by the fax It allows quick access to the answering machine LIST COMPOSITION its lists the ID numbers assigned to the subscribers records included in the list LIST NUMBER a number lets you identify the list filed under L A list may include both fax and internet subscribers The same subscriber may be included in different lists Caution It is impossible to add one subscriber list to another subscriber list 4 3 Directory ADDING A LIST To add a list v 12 OK DIRECTORY NEW LIST ts Your fax machine has just created a new list fill it in by first entering the name of this list then confirm with OK Remark You can stop a list or record creation at any time by pressing Q Also you do not have to complete all the list characteristics as you create it you can save th
68. he OK key 1 If you have previously installed the duplex module at the back of your terminal 5 15 Operation SPECIFIC SETTINGS When the copy quality is no longer satisfactory you can perform a calibration To do so refer to paragraph Scanner calibration page 6 17 Moreover a high number of controls let you improve the copy quality Scanner settings v 841 OK ADVANCED FCT COPY RESOLUTION t The Resolution parameter adjusts the photocopying resolution Select High Speed Quality Photo resolution using keys 4 w then validate the choice with the OK key v 842 OK ADVANCED COPY ZOOMING ts The zoom setting is used to reduce or enlarge part of the document by choosing the original and the zoom value to apply to the document 25 to 400 Enter the zoom value required using the keys of the digital key pad Validate the choice with the OK key v 843 OK ADVANCED COPY ASSEMBLED t The ASSEMBLED parameter is used to define the choice of your printer outputs either assembled or not assembled Validate the choice with the OK key v 844 OK ADVANCED FCT COPY ORIGIN If you wish you can change the origin of the scanner By entering new values of X and Y given in mm X 210 and Y 286 you will move the scanning zone as shown on the figure below scanned area Top view scanned side down TOP OF SHEET END OF SHEET t Selec
69. he card Caution If the following is displayed check that you have inserted the chip card the right way up CANNOT READ CARD REMOVE CARD CLEANING Cleaning the scanner s reading devices When one or more vertical lines appear on transmitted copies or faxes follow these steps tS Open the scanner cover by pushing it backwards until held vertically in position 6 14 Maintenance tS Clean the two transparent scanning windows with a soft lint free cloth dampened with alcohol Close the scanner cover t Make a copy to check that the symptoms have been cleared Cleaning the printer Dust dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance Clean the printer regularly Caution Use a soft cloth to clean the printer Never use abrasive or corrosive detergents The fusing unit can become very hot during operation To avoid injury do not touch Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer Cleaning the outside of the printer Clean the outside of the printer with a smooth duster 6 15 Maintenance Cleaning the paper feed roller t 1 Turn off the printer and unplug the power cord t 2 Remove the drum toner cartridge set from the machine 08 5 Putthe drum tone cartridge set back
70. ith OK Menu Description The E mails opened and read by the fax w o attachment are erased DELETE MAILS after the fax has printed SAVE MAILS The E mails opened and read by the fax are not erased At each connection the number of E mails still present in your mailbox are displayed on the screen INTERNET CONNECTION An Internet connection is made with an ISP It allows both document sending and reception while connected A connection takes place the following way Send to one or more of your subscriber s Internet mailboxes all fax Internet documents waiting for transmission If you are sending to a computer the transmitted fax will be received as an attachment to an E Mail Reception of all fax Internet and E Mails deposited in your personal Internet mailbox You may connect either immediately or automatically depending on the time periods defined The triggering of a programmed Internet connection depends on the standard settings of your machine Immediate connection to the Internet There are two methods to immediately connect to the Internet Access through the menu v 93 OK INTERNET IMMED ACCES Direct access t Press the key twice 3 18 Setting your machine Programmed connection An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings refer to paragraph Standard settings page 3 16 DEACTIVATIN
71. kard B PostScript is a registered trademark by Adobe Systems Incorporated 6 29 Safety SAFETY N SAFETY WARNING Before powering on your unit make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit or on the separate power supply depending on the model This unit must not be installed on the floor If your unit works with a separate Power Supply use only the one delivered with your unit never use another power supply If your unit works with a battery replace it only with the same type of battery or an equivalent type recommended by the manufacturer Warning incorrect replacement of the battery may cause an explosion Replace only with the same or equivalent type recommended by the manufac turer Dispose of used batteries according to the manufacturer s instructions Used batteries must be disposed of following the manufacturer s instructions Depending on the model the unit s mains plug may be the only way to disconnect the unit from the power network Therefore you must respect the following Your unit must be connected to a mains outlet located nearby mains outlet must remain easily accessible Your unit is delivered with a power cord including a plug which depending on the model may be without earth the O symbol on the warning label with earth no symbol on the warning label It is imperative that a power plug with an
72. lation UNPACKING THE BOX t Take the protection profiles the packing material and the machine out of the shipping box t Check that the following parts are in the box Terminal Output tray printer Mains power cord model depending on country CD ROM Phone cord model depending on country Installation guide Safety booklet Warranty booklet Printer paper tray Cardboard box 1 4 Installation UNPACKING THE ADDITIONAL PAPER TRAY OPTION t Remove the plastic bags and check for the parts illustrated below Paper tray Mechanical unit paper tray Cardboard box Installing the additional paper tray refer to paragraph Description page 1 7 1 5 Installation UNPACKING THE DUPLEX UNIT DEPENDING ON MODEL OR OPTION t Remove the plastic bags and check for the parts illustrated below Installation guide Duplex unit Cardboard box t Installing the Duplex unit refer to paragraph Installing the Duplex unit depending on model or option page 1 16 1 6 Installation DESCRIPTION Document feed Adjustable tray for scanning paper guide Original document output stacker Access handle Flatbed scanner Scroll scanner ADF Chip card reader Console Printer output stacker Printer Manual paper feed tray Second paper tray optional 500 pages Printer paper feed tray Parallel PC port
73. listed below Only fields with the Name and Telephone number have to be completed Contact NAME TEL and fax number of contact E mail address example dupont messagerie com or FTP address example 134 1 22 9 Remark Ifyou have not entered an e mail address then you have the possibility of entering an FTP address for archiving purposes FORMAT by default the attachment is PDF or Image tiff or jpeg RECORD NUMBER this number is automatically allocated by the fax you can none the less modify it It gives you quick access to the directory RATE send fax you can choose for each contact the minimum send rate for faxes you send to him Available rates are 2400 4800 7200 9600 12000 14400 and 33600 bits per second The maxi mum speed can be used if the telephone line is of good quality meaning appropriate without echo Remark Ifa contact has the two fields TEL and E MAIL completed the validation key will define whether the document is sent by telephone network or via the internet ADDING A RECORD v 11 OK DIRECTORY NEW CONTACT t Your fax has just created a new record fill in it by first entering your subscriber s name then validate with OK To associate an e mail address Remark you can stop the list creation at any time by pressing Q t Enter the person s fax number and press OK to confirm tS Enter the E Mail address of your subscriber and press OK to confirm t
74. n deposit t Insert the document to deposit in the feeder t Select v 34 OK FAX POLLING TX and confirm with OK t Choose the type according to the table below Menu Procedure t Select FEEDER or MEMORY SIMPLE ts If necessary adjust the contrast and confirm with OK t Enter the number of pages that you wish to deposit ts Ifnecessary adjust the contrast and confirm with OK MULTIPLE t Enter the number of pages that you wish to deposit t Confirm deposit by pressing the OK key Polling a deposited document 33 OK FAX POLLING RX t Enter the number of the party whose document you want to poll or choose your dialing mode refer to paragraph Dialling page 5 3 Remark you poll several documents using the d key Operation t Depending on the type of poll you should Choice Procedure Immediate poll Press lt gt Delayed poll t Press OK t Next to the current time enter the time you wish to poll the document and press lt gt Lock There are restrictions to the use of your fax To lock the printing of received documents refer to paragraph Fax answering machine page 3 5 locking the keyboard locking the numbers locking the Internet settings locking the access to the SMS transmission function Entering the locking code The operator access parameters are confidential they are protected by a four digit interlock code that the authorised opera
75. ne echo will be reduced during 2 WITHOUT long distance calls 6 EPT MODE 1 WITH For some long distance calls satellite the on line echo may 2 WITHOUT disturb the call 7 COM DISPLAY 1 SPEED Choice between transmission speed displayed or number of 2 PAGE NUMBER the page in progress 8 ECO ENERGY 1 WITHOUT 2 DELAY 5 MIN 3 DELAY 15 MIN 4 DELAY 30 MIN 5 STDBY PERIOD Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice 10 RX HEADER 1 WITH 2 WITHOUT If this parameter is on all documents received by your fax will include the subscriber s header with his name number if available fax print date and the page number 3 8 Setting your machine Parameter Setting Sighification 11 RX SPEED 1 33600 Transmission speed for incoming documents 2 14400 For a quality telephone line compatible no echo 7 pees communications occur at maximum speed 5 2400 However it may be necessary to restrict the transmission speed for some calls 12 RINGS 2TO9 Number of rings to automatically start your machine 20 E C M 1 WITH This parameter helps correct the calls made on ZUWITHOUT disturbed telephone lines It is used when the lines are weak or too noisy Transmission times may be longer 70 NET VALID 06 01 TO 21 59 This parameter lets you modify the period wh
76. nter the code of your choice if needed and press OK t Select option MAILBOX NAME and press OK t Enter this MBX s S I D 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the same procedure t To exit the MBX press 5 24 Operation Modifying the features of a MBX v 71 OK MAILBOXES CREATE MBX t Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 t Enter the code of this MBX if there is one and confirm with OK ts Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK t Perform data modification of the menu and confirm with OK t fneeded repeat the last two steps for the other menu Printing the contents of a MBX v 73 OK MAILBOXES PRINT MBX t Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 tS Enter the code of the MBX if there is and confirm with OK documents found in the MBX are printed and the MBX is emptied Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing its content v 74 OK MAILBOXES DELETE MBX t Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 t Enter the code of the MBX if there is one and confirm with OK The MBX is deleted and will appear as a free MBX in the list t Press Q to confirm MBX deletion Printing the MBX list
77. r to paragraph Dialling page 5 3 tS Confirm by pressing OK t Repeat the procedure as many times as required for instance to update all your fax machines or send the same file to several PC users on your local network 4 8 5 OPERATION SENDING Faxes sent over the telephone network are sent from the feeder or the memory Documents sent over the Internet are first memorised and sent at the time of Internet connection Over the telephone network all fax transmissions are in black and white Over the Internet you can send black and white documents TIFF format or colour documents JPEG format DOCUMENT DEPOSITING From the automatic feeder tray Paper guides Place your original documents in the document feeder face printed on the top first page under the stack Set the paper guide to the document width Once the operation is over take your original documents back from the document exit tray If you put the documents to send upside down the contact will receive a blank page Remark Sincethe addressee s number is generally on the document to be transmitted you may also dial before positio ning the document 5 1 Operation From the flat scanner Using the handle lift up the document feeder tray Put your document with the printed face down on the scanner window The scanner origin is located at
78. rresponds to that set out above In order to be recognised as a directory the file name must include the word directory and must have a csv extension For example smithdirectory01 csv jonesdirectory csv or simply directory csv t Create an e mail addressed to your fax E mail address attach the file to it and send your message via your mail server t Your fax will receive the e mail containing the directory when it connects to the mail server and will automatically import the attached file into its directory t Repeat the procedure as many times as required for instance to update all the LAN faxes on your network with the same directory Caution Importing a new directory completely overwrites any existing directory entries on the fax machine Once your fax machine has a complete directory we advise you to disable importing in order to protect the data already on the fax To disable importing v 17 OK DIRECTORY IMPORTATION t Select WITHOUT to prevent users from importing a directory EXPORTING A DIRECTORY You may also export a directory from a fax machine as a text file and send it to any mail client be it PC or fax based in the form of an e mail attachment entitled directoryxxx csv To export the directory v 18 OK DIRECTORY EXPORTATION t Key in the e mail address of the PC or other fax machine to which you want to export the directory You may export a directory to several fax machines simultaneously refe
79. s as many times as necessary to choose the desired contrast as shown by the position of a cursor DIALLING From the directory Dialling alphabetically t Enter the first letter of your subscriber s name with the alphanumeric keypad then add the remaining letters until your subscriber s name is complete Assigned number dialling Ui Press key T Your fax lists the subscribers records and lists in the Directory in alphabetical order then use keys 4 v of the navigator to scroll all subscribers for choice and choose the required subscriber or subscriber list or t Press key T Then press the letter assigned to the subscriber refer to paragraph Adding a record page 4 2 The screen displays the corresponding name or t Enter the subscriber or subscriber list assigned number The screen displays the name of the subscriber or subscriber list assigned to this number 5 3 Operation Using the last number dialled key You can redial one number among the ten last numbers you just dialled before For a fax number Tel in the Directory tS Pressthe lt gt key If the redial list is empty the display will show TO 9 You may enter the call number of the subscriber using the key block or the directory 9 Confirm with the lt gt key to send the fax copy 9 When the redial list is not empty the display will show REDIAL TO t Using the keys 4 within the navigator yo
80. s is in the directory Enter the password ofthe FTP user operation not necessary when the address is selected in the directory Select the scanner to use to scan the document SCANNER scroll scanner or FLAT SCANNER Validate with OK key Select B amp W SCAN to send a document in black and white or COLOR SCAN to send a document in colour Validate with OK key this setting may be changed at any time during the send procedure with the colour key Enter the name of the attachment and validate with OK key If necessary change the attachment format PDF or IMAGE et validate with OK key If you have started to scan with the flat scanner the unit will scan the other pages Put your second page to scan select NEXT and validate with OK Multi contact sending Multi contact sending is not possible with the key dedicated to this function To make this type of send you have to create a group containing exclusively the FTP addresses Then carry out the same operations as for sending to one address except that you select an FTP address group in the directory and not a single address 5 10 Operation TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc It allows you to consult or modify the waiting queue In this waiting queue the documents are coded the fol lowing way
81. s of paper jammed inside the printer Caution The fusing unit inside the printer can become very hot during operation To avoid injury do not touch t Open the front cover of the printer t Remove the toner drum cartridge set from inside the printer t Remove any jammed sheets 6 21 Maintenance t Open the rear cover of the printer until locked behind lug A t Remove any jammed sheets t Reinstall the drum toner cartridge set refer to Replacing Cartridges paragraph page 6 2 t Correctly close the front and rear covers of the printer 6 22 Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs At the printer output stacker At the paper tray 6 23 Maintenance Second cassette SCANNER INCIDENTS Scanner paper jam When a paper jam occurs the following message appears on the control panel screen REMOVE DOCUMENT If jams often occur in a specific part of the unit the latter needs to be checked cleaned or repaired 6 24 Maintenance t Open the scanner cover t Remove the jammed paper A without tearing it 22 cac Sans ERI t Then close the scanner cover 6 25 Maintenance MISCELLAN
82. send and receive documents and E mails from subscribers throughout the world over the Internet An E mail is an electronic message sent over the Internet to an E mail address which is a personal Internet mailbox Access to the Internet is possible thanks to an Internet service provider ISP The provider puts at your disposal a server or computer system which allows you to connect to the Internet and your mailbox through your telephone line Before worldwide transmission you must take out an Internet subscription from an Internet Service Provider ISP check that all initialisation parameters correspond to those provided by your ISP perform the proper settings if needed for the Internet connection You may then connect yourself to the Internet via your ISP to send and receive fax Internet or E mails Both operations will be performed during an Internet connection 3 12 Setting your machine INITIALISATION PARAMETERS You must define or at least check all parameters needed to identify yourself with the Internet Your ISP will provide you with these parameters as soon as you are registered with them The parameters are divided in three categories connection allows you to identify the dial up number the connection identifier and the connection password message service allows you to define the message service identifier the message service password and the E Mail address servers allows you to identify th
83. ses The configuration of landlines does not provide for relaying to fax machines TRANSMISSION OVER THE INTERNET Sending a black and white document to an E Mail address t Position the document refer to paragraph Document depositing page 5 1 ts Press the key and enter the recipient s E mail address or choose your dialling mode refer to paragraph Dialling page 5 3 ts Adjust the contrast and the resolution if necessary refer to paragraph Choosing the resolution contrast page 5 2 Press the key If your contact has a PC he will receive an E mail to which your fax is attached in monochrome PDF or TIFF format depending on the format choice you made If your subscriber has an Internet fax he will receive a paper fax Sending a colour document to an E mail address t Position the document refer to paragraph Document depositing page 5 1 t Press the key and enter the addressee s E mail address or choose your dialling mode refer to paragraph Dialling page 5 3 t Adjust the contrast and the resolution if necessary refer to paragraph Choosing the resolution contrast page 5 2 5 7 Operation t Press the ry key The document is scanned and memorised it will be sent at the time of Internet connection If your contact has a PC he will receive an E mail to which your fax is attached in colour PDF or TIFF format depending on the format choice you made If your subscriber has an Interne
84. sit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Best list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Best impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document Internet codes Codes 40 and 41 No reply from supplier The modem cannot connect to the Internet service provider If this error always occurs check the supplier s dial up number Code 42 Cannot access supplier The service provider refuses the connection the service is temporarily unavailable If this error always occurs check the Internet connection parameters Code 43 Xmission server unavailable Cannot connect to the SMTP server for sending mail the service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Code 44
85. speed is slowed down 2 Use the manual feeder for paper with a weight greater than 90 g m v 852 OK ADVANCED FCT SCAN amp PRINT PAPER TRAY Select the paper tray that you want to use AUTOMATIC LOWER or UPPER using keys amp and v Validate by pressing the OK key v 853 OK ADVANCED FCT SCAN amp PRINT PAPER SAVE This function prints all your documents duplex This function requires the prior installation on the rear of your machine of the duplex module and the additional paper tray option or depending on model Select WITH or WITHOUT using keys Validate by pressing the OK key v 854 OK ADVANCED FCT SCAN amp PRINT S F MARGINS If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner Adjust the offset of the left right margins in 0 5mm steps mm using keys and v Validate by pressing the OK key v 855 OK ADVANCED FCT SCAN amp PRINT FLATBED MARG If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner Adjust the offset of the left right margins in 0 5mm steps mm using keys and v Validate by pressing the OK key 5 17 Operation v 856 OK ADVANCED FCT SCAN amp PRINT PRINTER MARG If you want to offset the side margins of your document to the left or to the right Adjust the offset of the left right margins in 0 5mm steps mm using keys
86. t fax he will receive a paper fax Sending a typed message to an E Mail address You can send a typed message to an E mail mailbox You can also add an attachment to this keypad message the attachment is a scanned paper document Access through the menu v 95 OK INTERNET E MAIL Direct access tS Press key Then to send to E mail address t Enter the addressee s E mail address or choose your dialling mode refer to paragraph Dialling page 5 3 t Enter the address of who you want to receive a copy of the document CC and press OK to confirm t Enter the object for mail 80 characters max and press OK t Enter the text with the alphabetical keypad 100 lines of 80 characters and confirm with OK t To go to the next line use key 4 Then you can choose between two options t Send the typed mail directly Press OK the mail is memorised and will be sent at the next Internet connection validate by pressing the lt gt key Your subscriber will receive an E mail 5 8 Operation amp 8 9 8 9 E 9 9 9 9 9 Add an attachment scanned document to your mail Select the scanner to use to scan your document SCANNER ADF scroll scanner or FLAT SCANNER refer to paragraph Description page 1 7 Validate with OK key Select B amp W SCAN to send a black and white document or COLOR SCAN to send a color document and validate with OK key this setting can be changed at
87. t the X and Y coordinates with keys 4 or v t Set the required coordinates with the numeric keypad or amp or v t Confirm your setting by pressing key OK v 845 OK ADVANCED FCT COPY CONTRAST The CONTRAST parameter is used to select the photocopy contrast Adjust the contrast using Q keys and v then validate the choice with the OK key You can also directly adjust the desired contrast using the key press this key several times until the required adjustment is obtained without using 845 5 16 Operation v 846 OK ADVANCED COPY LUMINOSITY The LUMINOSITY parameter is used to make your original document lighter or darker Adjust the brightness required using keys 4 and v then validate the choice with the OK key v 847 OK ADVANCED FCT COPY BINDING The BINDING parameter is used to choose the long or short side according to the type of binding of your document Make your choice using keys 4 and then validate the choice with the OK key settings made using this menu become default settings of the machine v 85 OK ADVANCED FCT SCAN amp PRINT Use keys 4 or v ofthe browser to scroll the setting described below that you want to modify Validate your setting by pressing the OK key v 851 OK ADVANCED FCT SCAN amp PRINT PAPER Select NORMAL or THICK paper using keys and Validate your setting by pressing the OK key 1 When THICK paper type is selected the print
88. the parameter settings of your machine RECEPTION OVER THE INTERNET Whatever the document received reception is automatic at each Internet connection Incoming documents other than fax files Word process file CAD etc may not be opened by your fax However you may keep this or these document s in your Internet mailbox until it is automatically converted by the F X to Fax service if you have a subscription or until computer use or automatic transfer refer to paragraph Mail sorting page 3 17 5 13 Operation COPYING Your fax offers to print out one more copies of one or more pages If the duplex module depends on model is installed on your terminal you can make duplex mode photocopies LOCAL COPY Standard copy t Position the document refer to paragraph Document depositing page 5 1 t Press key twice Duplex photocopies depending on model t This function is available for photocopying if you have previously installed the duplex module and an additional paper tray at the rear of your terminal This duplex module only works with A4 210 x 297 mm format paper Press once the ep key When the duplex mode is activated a pictogram is shown on the screen 12 5 8 The internal memories of your terminal can be printed side only except in PAPER SAVE mode E The features available are described in the following table ORIGINAL FORMAT FINAL FORMAT DUPLEX DUPLEX DUPLEX DUPL
89. tings This function prevents access to all the Internet settings of menu 9 As a matter of fact any untoward change to these settings might result in repeated connection failures You can still send documents to an E mail address 95 and get connected w 93 To access the Internet settings locking menu v 814 OK ADVANCED FCT LOCK LOCK PARAMETERS Enter the four digit locking code with the numerical keypad t Press OK to confirm t With keys 4 or w select the option WITH tS Press OK to confirm Locking the SMS service This function prevents access to the SMS service To access the SMS service locking menu v 815 ADVANCED FCT LOCK LOCK SMS t Enter the four digit locking code with the numerical keypad t Press key OK to confirm With keys 4 or v select the option WITH t Press key OK to confirm 5 22 Operation SCAN TO PC DEPENDS ON MODEL Remark your machine is provided with a Scan to PC key This key activates first of all the SCAN TO PC func tion which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine For more information refer to the User Manual provi ded with your PC Kit Companion Suite Pro 5 23 Operation There are 32 mailboxes MBX enabling you to transmit documents in complete confidence using an access code named code MBX to all subscribers equipp
90. to ISP p 3 18 94 OK SETTINGS Internet settins 941 OK CONNEC TYPE Select connection type 3 16 942 OK SEND TYPE Select transmission type 3 16 943 OK PERIOD Select the period of connection 3 16 944 OK DEPOSIT NOTI Select to print a deposit notice p 3 16 945 OK PRINT Print Internet settings 3 17 95 OK E MAIL Send an E Mail p 5 8 96 OK TRI MAILS Select the reception type p 3 17 97 OK MAINTENANCE Getting started Functions MAIN MENU 9 INTERNET Function description Page 972 OK CALL NUMB 973 OK IDENTIFIER 974 OK PASSWORD Supplier s dial up number Supplier s identifer Supplier s password A These menus will appear only with valid ISPN setting 2 9 Getting started 2 10 3 SETTING YOUR MACHINE MAIN SETTINGS At machine powerup the screen displays FRI 31 DEC 23 59 PLEASE WAIT a v v ov 53799 Fine Sfine Photo amp 8 You have to set the date and time telephone network language parameter and verify the other parameters listed below Setting your machine BEFORE TRANSMISSION Date Time At any moment you may change the date and time on your fax machine To change the date and time v 21 OK SETUP DATE TIME t Enter the numbers of the required time and date one after another for example November 8 2004 at 9h33 press 0 8 1 1 0 4 0 9 3 3 and press OK to confirm Your fax number your name Your fax will
91. to print 442 OK NEW Print new SMS messages 443 OK ALL Print all SMS messages received 45 OK PARAMETERS SMS service SMS parameters p 3 19 451 OK AUTO PRINT Automatically print SMS received p 3 19 452 OK SMS BEEP Beep SMS reception mode p 3 20 453 OK SENDER NAME Choose to show hide sender name 3 20 454 OK TERM ADDR Terminal address 3 20 46 OK SERVER SMS servers settings 3 22 461 OK SMS CENTRE 1 Number of main SMS centre 3 22 4611 OK SEND NO Transmission number p 3 22 4612 OK RECEIVE NO Reception number p 3 22 462 OK SMS CENTRE 2 Number of secondary SMS centre p 3 22 4621 OK RECEIVE NO Reception number p 3 22 Getting started MAIN MENU 5 PRINT Functions Function description Page 51 OK FUNCTIONS LIST Function list printing p 5 18 52 Locs Print TX and RX logs p 5 18 53 OK DiRECTORY Print the directory p 4 6 54 SETUP User parameters printing p 5 19 55 OK COMMANDS Commands list printing see 65 OK 56 OK LISTE MBX Mbx list printing see 75 OK 57 OK PcL FONTS Internal PCL fonts printing 5 19 58 OK SGScRIPT FONTS Internal SG Script fonts printing 5 19 MAIN MENU 6 CoMMANDS Functions Function description Page 61 PERFORM Perform a command 5 11 62 Mopirv Update of command p 5 12 63 OK CANCEL Delete a command p 5 12 64 OK PRINT Printing of a document
92. tors must know To access the locking code v 811 OK ADVANCED FCT LOCK LOCKING CODE t Enter your four digit interlock code on the keypad t Confirm by pressing OK t Confirm the interlock code by entering the code one more time ts Press OK to confirm Remark when a code is already registered the machine asks you to give the former code before allowing you to modify it Locking the keyboard This function allows you to prevent access to non authorised persons An access code must be entered each time a person wants to use the machine To access the keypad unlocking menu v 812 OK ADVANCED LOCK LOCK KEYBD t Enter the four digit interlock code 5 21 Operation t Press key OK to confirm With keys 4 or v of the navigator select the option WITH t Press key OK to confirm Remark after each operation the machine interlocks automatically Locking the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory You can still send mails by typing in the addressee s address if this has no numbers in it To access the number interlocking option v 813 OK ADVANCED LOCK LOCK NUMBER t Enter the four digit interlock code with the keypad t Press key OK to confirm t With keys 4 or v of the navigator select the option DIRECT ONLY t Press key OK to confirm Locking the Internet set
93. touch the green coloured drum roller located under the fold away flap of the drum cartridge which could cause deterioration to the print quality of your faxes and your local photocopies Caution Do not touch the metal parts located on the side of the toner drum cartridge set as shown below to prevent causing damage due to possible static electricity discharges Caution Make sure not to touch the black colored development roller located in front of the toner cartridge which would cause downgrading to the print quality of your faxes and your local photocopies 6 11 Maintenance t 6 Insert the new toner cartridge in the drum cartridge until locked in place ts 7 Insert the toner drum cartridge in the printer as shown below 87 6 12 Maintenance t 8 Close the printer cover pressing it carefully but firmly until it clicks into position t Press the OK key on the scanner control panel The display shows TUE 02 APR 13 39 INSERT GAUGE CARD t Insert the gauge card supplied with the drum cartridge into the card reader ensuring that the chip is entered as shown in the drawing below Green arrow 6 13 Maintenance t The following is displayed on the scanner control panel screen CHANGE DRUM YES OK NO C t Press OK t Once the chip card has been read the display shows DRUM OK REMOVE CARD t Remove t
94. tus Selecting the connection type 941 OK INTERNET SETTINGS CONNEC TYPE t Select one of the connection options among SET TIMES PERIODIC or ON DEMAND and press OK to confirm Selecting the transmission type 942 OK INTERNET SETTINGS SEND TYPE t Select one of the send options IMMEDIATE or DURING CNX then press OK to validate Changing the connection period PERIoDIC type 943 OK INTERNET SETTINGS PERIOD With the PERIODIC mode enter the new connection period by means of the numerical keypad between 00 01 am and 11 59 pm and press OK to confirm An Internet connection will be established every three hours default value Selecting the print mode for the deposit notice 944 OK INTERNET SETTINGS DEPOSIT NOTI t Select one of the deposit notice options WITH WITHOUT ALWAYS or ON ERROR and press OK to confirm 3 16 Setting your machine Printing the Internet settings 945 OK INTERNET SETTINGS PRINT The Internet settings are printed These settings may also be printed together with all the other settings of your machine refer to paragraph Printing the machine settings page 5 19 Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box You have three choices F X ONLY lets you poll and print E Mails in your machine PC ONLY lets you keep your E Mails in you mailbox for later use with a computer no E Mail poll
95. u can scroll through the numbers already available in the Redial list t You may select a call number or eventually enter the number via the the numerical key pad or using the directory tS Confirm the number with the lt gt key to send the fax copy For an Internet transmission ts Press the key If the redial list is empty the display will show TYPE ADDRESS t You may enter the e mail address of the subscriber using the alphanumerical keys or the directory ts Confirm the entry with the key to send the message If the redial list contains call numbers the display will show REDIAL TL TO t Using the keys or v within the navigator you can scroll through the e mail addresses allready available in the Redial listing t You may select the e mail address or eventually enter the e mail address using the alphanumerical keys or the directory t Confirm the address with the key to send the message 5 4 Operation To multiple numbers You may dial to send a document simultaneously to multiple call numbers Caution This may be achieved only if the machine is parametered to send from the memory refer to paragraph Document feed type page 3 4 ts Enter the fax or E mail address or use the Directory refer to above paragraphs t Press key and enter the number of the second subscriber or second subscriber list t Repeat this last step for all subscribers or subscriber lists maximum 10 subscribers or
96. uch the green coloured drum roller located under the fold away flap of the drum cartridge which could cause deterioration to the print quality of your faxes and your local photocopies Do not touch the metal parts located on the side of the toner drum cartridge set as shown below to prevent causing damage due to possible static electricity discharges Make sure not to touch the black coloured development roller located in front of the toner cartridge which would cause downgrading to the print quality of your faxes and your local photocopies Caution Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge which could cause deterioration to the print quality of your faxes and your local photocopies Caution Do not touch the metal parts located on the side of the toner drum cartridge set as shown below to prevent causing damage due to possible static electricity discharges Caution Make sure not to touch the black colored development roller located in front of the toner cartridge which would cause downgrading to the print quality of your faxes and your local photocopies 6 6 Maintenance t 9 Insert the toner drum cartridge in the printer as shown below t Press OK on the scanner keypad The display shows TUE 02 APR 13 39 INSERT GAUGE CARD 6 7 Maintenance ts Insert chip card supplied with the toner cartridg
97. ut its features For this purpose the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed Replacing cartridges Replacing the toner cartridge To replace the toner cartridge proceed as shown below When the display shows CHANGE TONER lt OK gt TO CONFIRM ts 1 Open the printer cover Maintenance Caution The fusing unit located inside the printer may become very hot during operation To avoid injury do not touch 05 2 Remove the drum toner cartridge assembly Caution In order to protect the environment do not throw away the used toner cartridge Used cartridges should be disposed of in accordance with local regulations concerning waste materials t 3 Unlock the toner cartridge by turning the blue locking clip as shown in the illustration below 6 3 Maintenance ts 4 Separate the drum cartridge from the toner cartridge Drum cartridge Toner cartridge t 5 Remove the new toner cartridge from its box holding it firmly in both hands Maintenance t 6 Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below ts 7 Remove the protective plastic strip from the cartridge as shown below 6 5 Maintenance ts 8 Insert the new toner cartridge in the drum cartridge until locked in place Make sure not to to
98. v 75 OK MAILBOXES PRT MBX LIST The list gives the status of each MBX MBX deposit in your fax t Insert the document in the fax machine s feeder t Select v 72 OK MAILBOXES DEPOSIT MBX and confirm with OK t Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 The document is placed in the feeder and saved in the selected MBX 5 25 Operation MBX deposit in a remote fax 9 9 Insert the document the fax machine s feeder Select 35 OK FAX MBX SENDING and confirm with OK Enter your subscriber s number for MBX deposit or choose your dialling mode refer to paragraph Dialling page 5 3 and validate with OK Enter the subscriber s MBX number and confirm with OK If you wish to delay transmission enter the new transmission time next to the current time and press OKIf you wish to modify the document feed type select one of the options FEEDER or MEMORY and press OK If you wish you may enter the number of pages of your document before transmitting Confirm the transmission request to a remote MBX fax by pressing key lt gt In the case of an immediate transmission the document is sent immediately Ifthe document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax 9 i 5 8 E v 36 OK FAX MBX POLLING Enter your subscriber s number for MB
99. y the environment temperature humidity the average number of pages per print operation the type of paper used etc B4520 B4540 MFP OKI Oki Network Solutions for a Global Society Oki EUROPE PART OF OK ELECTRIC DATA SUBJECT TO CHANGE WITHOUT NOTICE 251730274 A CENTRAL HOUSE BALFOUR ROAD HOUNSLOW Tw3 1HY UNITED KINGDOM TEL 44 0 20 8219 2190 Fax 44 0 20 8219 2199 07055701 Iss 01 B4520 B4540 MFP OKI Oki Network Solutions for a Global Society Oki EUROPE PART OF OK ELECTRIC DATA SUBJECT TO CHANGE WITHOUT NOTICE 251730274 A CENTRAL HOUSE BALFOUR ROAD HOUNSLOW Tw3 1HY UNITED KINGDOM TEL 44 0 20 8219 2190 Fax 44 0 20 8219 2199 07055701 Iss 01
100. y time To print PCL fonts v 57 OK PRINT PCL FONTS To print SG Script fonts v 58 OK PRINT SGSCRIPT FONTS Your fax prints the list of fonts COUNTERS At any time you may consult the activity counters of your machine To get access to the counters of the machine v 82 OK ADVANCED FCT COUNTERS These counters indicate the number of transmitted pages v 821 OK ADVANCED FCT COUNTERS SENT PAGES received pages v 822 OK ADVANCED FCT COUNTERS RECEIVED PG scanned pages v 823 OK ADVANCED COUNTERS SCANNED PAGE scanned sheets v 824 OK ADVANCED FCT COUNTERS DUPLEX SCAN printed pages v 825 OK ADVANCED FCT COUNTERS PRINTED PG printed sheets v 826 OK ADVANCED FCT COUNTERS PRINTED SHT 5 19 Operation DEPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type SIMPLE it may be polled only once from the memory or feeder MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must define the poll number then depending on the type of poll you may launch an immediate poll program a delayed poll with a chosen time launch a multi poll either immediately or later Placing a document i
101. your end to the left as shown opposite Once the operation is complete lift the document feeder tray and recover your document tS Using the handle lift up the document feeder tray tS Put your document with the printed face down on the scanner window The scanner origin is located at your end to the left as shown opposite t Once the operation is complete lift the document feeder tray and recover your document CHOOSING THE RESOLUTION CONTRAST Resolution You have 4 modes for document transmission The mode choice depends on the type of document to be transmitted Normal mode to be used for good quality documents without drawings or small details Fine mode symbolised by Fine at the bottom of the display screen To be used for documents with drawings or small characters Super Fine mode symbolised by SFine at the bottom of the display screen To be used for docu ments with very fine or small character drawings Photo mode symbolised by Photo at the bottom of the display screen To be used for photogra phic documents To select the resolution mode 08 Press 22 key as many times as necessary to select the required mode A icon on the screen shows the current mode 5 2 Operation Contrast You can set the contrast if your document is too light or too dark If the document is light you must raise the contrast and if it is dark you must reduce it To set the contrast gt Pres

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