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Xerox DocuMate 262 Colour Scanner

1. wna Be a e Select destination Select a format for T ScanSoft PaperPort BMP TIFF JPG PDF sPDF the scanned image EFA Still Image Client Select configuration Se l J Color Document Selecta configuration US Legal Duplex for scanning the item E US Letter Copy Duplex Wj Configure Before Scan F Quality Color Photo 6x4 Vivid Color Photo 6x4 g Color Magazine Duplex To select new settings for the Scanner Button 1 Click the button selection arrows to select the button you want to change Each button has its own settings So as you click the arrows to cycle through the buttons the available settings on the window change to show them for each button 2 From the Select Destination list select the application where you want documents sent when scanning is finished See Selecting Options for a Button on page 35 to display a full list of the Destination Applications that you can use with the scanner NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR such as Text RTF Word sPDF or nPDF the text in scanned images is automatically converted to word processing text See Scanning with Optical Character Recognition OCR on page 46 for details 3 From the Select Configuration list select a scan configuration DocuMate 262 Scanner User s Guide 23 Scanning 24 Application To scan in color se
2. AutoR otate image for best fit C Collate copies Copies Fit to page reduce image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is to big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page Ihe image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lf you re printing more than one page collate the copies Enter the number of copies in the Copies box Advanced click to see additional settings for the device The dialog that appears is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply DocuMate 262 Scanner User s Guide 43 Scanning Editing or Deleting Scan Configurations To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to
3. Scan POF Print eM ail Fax Each One Touch button configuration consists of a Destination Application a Scan Configuration and a Document Format The One Touch Properties window is where you select these three elements for a button To open the One Touch Properties window 1 Click the One Touch icon It is located in the Windows System Tray at the bottom right corner of the screen 2 Right click a button on the One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button OneTouch 4 0 Properties for Xerox DocuMate 267 er Multi Function Options F Z PDF Select format and pagels ee w e ee A w amp Select destination mh EA ScanSoft PaperPort Bie ee ee PDF POF ED Still Image Client Select configuration wf Color Document E4 US Legal Duplex US Letter Copy Duplex W Configure Before Scan ga Quality Color Photo 6x4 Vivid Color Photo 6x4 a Color Magazine Duplex T e The One Touch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner About the One Touch Properties Window The One Touch Properties window is where you can select new settings for the buttons The One Touch Properties window also has special scanning features such as scanning to
4. Status Light Troubleshooting Codes 0 0 ccc ee eens 97 Uninstalling Your Scanner siasa es ca Retard us ye a a teow a aa ae eS Re a Eg oe Rebs bees 99 Step 1 Uninstalling the Scanner and One Touch Software 0 0 aeaaea 99 Step 2 Uninstalling the PaperPort Software 0 0 0 ees 100 Xerox DocuMate 262 Scanner Specifications 0 0 0 eens 101 Xerox DocuMate 262 Scanner Parts List 0 0 00 ccc ee eens 102 Notices EEEE EEEE 103 It s Illegal in the USA ee eee eee teens 103 It s Illegal in Canada 1 nananana aaa ee eee eee eee eas 104 Federal Communications Commission FCC for USA 1 0 eee 105 Ehergy slar for tine USA ac cherie oo e a base Set Bae ele Bee ined oll ob ee a beh ode herd cane ele Be 106 Product recycling and disposal for USA 0 0 0 0 0 ee ee eee 106 noe E ae neo bed nh endo en S 107 DocuMate 262 Scanner User s Guide Welcome Your new Xerox DocuMate 262 scanner can quickly scan single sided or double sided stacks of color and black and white documents and place their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Power Supply Replacement USB Cable Power Cord ADF Pad Two CDs User s Buttons Quick Install Guide Technical Disc 1 and Disc 2 Guide Label Support Card DocuMate 262 Scanner User s G
5. 101 Maintenance Xerox DocuMate 262 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Paper Guide 5 7 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 AC Power Cord 35 0071 000 Power Supply 37 0067 000 Buttons Label 09 0631 000 102 DocuMate 262 Scanner User s Guide Appendix A Notices It s Illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 262 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or unca
6. Letter 8 5 x 11 in Click Preview One to see what the first scanned page looks like so you ll know which scan settings to adjust Click Scan All when you re ready to scan all the pages Remember to put the preview page back onto the stack so it gets scanned with the new settings too 1 Click the button most appropriate for the item you re scanning 2 Click Preview One to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 3 Click the Define button and adjust the scan settings if necessary You can also click one of the other scan type buttons if you would rather scan with it For example if Color Document is selected you can click GrayScale in case you decide to scan with it instead 4 When you re ready to scan replace the preview page in its Original position in your document and then press Scan All The document is scanned with the new scan settings DocuMate 262 Scanner User s Guide Scanning from PaperPort Adjusting the ISIS Scan Settings You can adjust the scan settings for the selected type of scan NOTE Some of the options for the ISIS scan settings are grayed out and are not available Grayed out options are not appr
7. You need to reinstall the PaperPort software Problem With AutoCrop to Original selected sometimes get blank pages or pages with lines What s wrong The pages were probably scanned in crookedly or skewed To use AutoCrop to Original the pages must be scanned in straight Adjust the paper guides on the scanner so pages feed in straight DocuMate 262 Scanner User s Guide Maintenance Problem I got the error message PaperPort cannot allocate enough memory to perform internal critical operations What do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu Problem How do uninstall PaperPort See the section Uninstalling Your Scanner on page 99 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Status Light Troubleshooting Codes A green status light indicates the normal state of the scanner Normal Operation e Blinking green indicates the scanner is waking up from power saving and preparing to scan e Steady green indicates the scanner is ready to scan Error Codes If your scanner experiences hardware problems the status light will blink red and the LED
8. a To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to the left to decrease the settings or to the right to increase the settings You can also type a number directly into the setting boxes or click the up and down arrows next to the boxes 2 Click Reset to return the settings to their original numbers Adjusting Input Size You can scan documents up to 8 5 by 14 but you can select other scan sizes or adjust the input size to scan only specific sections of an image For example if you re scanning a photograph and want to focus on one section adjusting the input size removes the rest of the photograph from the final scanned image You can also preview the item and use the Auto Trim option to automatically sense the edges of the page and eliminate the sections outside of the edges 78 DocuMate 262 Scanner User s Guide Scanning from PaperPort The following figure shows the input size options CN Adjust Input Size Input Image Size A 3 5x2 0 Business Card 5 0 3 5 Photo Card 6 04 0 Photo Card 7 0 5 0 Photo Card 8 0 10 0 Photo 8 5411 0 US Lette Y Auto Trim Lim D t iL E gt 4 2 l To Auto Trim an item 1 Select Auto Trim and then click the Preview button The scanner feeds in the page senses its edges and draws a dotted line around the page If you are scanning multiple pages that will be the scan size for all of them If yo
9. 9 factory preset One Touch button settings You can reconfigure and rename the buttons for your specific scanning requirements The scanner begins scanning Then the scanned images appear in the Destination Application just as they would if you scanned with the Simplex or Duplex scanner buttons 16 DocuMate 262 Scanner User s Guide Scanning Using the One Touch Button Panel The One Touch Button Panel is also your on screen set of controls for the scanner The One Touch Button Panel shows information about the scanner and its settings amp 1 To open the One Touch Button Panel click the One Touch icon It is located in the Windows System Tray at the bottom right corner of the screen The One Touch Button Panel opens at its Button View which shows the on screen scanning buttons QO gt xemo DocuMate 262 SB Ss FET Scan POF eh ail Fax The Button View To scan from the panel click the icon you want to use to scan To see the details for a button right click on it The Properties window for that button also appears Right click on a button to see its details in the Detail View and Properties Window 9 AEs DocuMate abe O gt xeo DocuMate 262 EJ m B wl Quality US Letter Duplex om oe Mode Blackihite 3 300 dpi Duplex Page 6 50 x 11 00 eM ail i OCR Archive d OCR Settings Brightness 50 The Detail View Clicking the icon in either view starts the scanner
10. Click the menu arrow and select a user dictionary from the list Any Microsoft Word user dictionaries detected on your computer system are also listed A dictionary named Custom is your default Word dictionary To create a user dictionary click the button next to the menu E arrow Click New type a name for the dictionary and click OK Click Close and then choose your new dictionary from the list It will be used during the OCR process You add words to a dictionary during the proofreading process To turn on the proofreading process for your scanned documents see the OmniPage Pro 12 documentation Professional Dictionaries These are legal and medical dictionaries containing highly specialized words and phrases The options are Dutch Legal Dutch Medical English Legal English Medical French Legal French Medical German Legal and German Medical Click the checkbox next to a dictionary name to select it Reject Character This is the character that the OCR process inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is the default reject character Type the character you want to use in the Reject character box Try to choose a character that will not appear in your documents Font Matching Your computer system usually has a number of fonts available for the OCR process to use to rec
11. H Adjust Resolution EE Color Configurations Y fl Custom Business Card e Resolution 100 DPI Y Color Copy 5 Brightness 0 WS Email Photo Contrast 0 z Scan Document OCR kih Gamma 1 55 i 7 Scan Magazine Page 6 amp Saturation 0 3 24 We nl 0 Degrees py Tis D Resolution fo o iO Scan Size mit ava Color Better Quality Grey Scale Configurations EO Black amp White Configurations Advanced Reduce Moire Save As Image Size 2 94 MByte S Free Space 6 99 GByte Remove SOA TT ogre Basic Interface Preview Scan Click to close the settings panel NOTE The information in the scan settings list and the options you select on the various settings panels are interactive As you change the settings on the panel the numbers in the list on the left also change Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image The resolution setting for a scan is in dots per inch dpi The higher the resolution the finer the details however higher dpi settings also take longer to scan and produce larger files sizes Usually the higher resolution settings are used for precision work such as photographs or fine artwork DocuMate 262 Scanner User s Guide 75 Scanning from PaperPort 76 The following figure shows the resolution options Adjust Resolution Custom l Color Copy Email Photo Sca
12. Scanner 0 0 0 ee eee 9 Step 4 Connect the USB Cable 0 0 0 0 ee eee eee 10 Register Your Scanner 0 0 0 0 ce ee eee eee eens 12 Scanning Load and Scan Documents naana aaa eee eee 13 Check the Scan Setting Before Scanning 0 0 0 eee 15 scan from the One Touch Button Panel 0 0 00 eee 16 Using the One Touch Button Panel 0 0 0 0 0c eee 17 The Default One Touch Settings on Your Scanner 0 0 0 0 cee eee eee eee 19 Scanning from Other Software 2 0 0 ee eens 19 Configuring the One Touch Buttons 0 0 0 eee ee eae 20 About the One Touch Properties Window 0 0 0 ccc eee es 20 Selecting New Settings fora Button 2 2 0 ee eee 23 Setting Destination Application Properties 0 0 0 0 ee eee 24 Selecting Page Format Options 0 0 0 cc ee ees 31 Renaming a One Touch Button 0 0 0 ee eee 35 Selecting Options fora Button 2 0 anaa aaaea eee ees 35 Creating a New Scan Configuration 0 0 0 0 aaaea a eee 38 Editing or Deleting Scan Configurations 0 00 eee 44 Configuring Before Scanning 0 0 0 cc ee eee eee eee 45 scanning with Optical Character Recognition OCR 0 eee 46 scanning with sPDF or nPDF and Searching for Text 0 0000 53 Scan and Burn toa CD aeananaana naaa aea OF Se HR eee Rew Ge 55 Scanning with Event Forwarding sanaa aaaea e ee eee
13. Start point to Settings and then click Control Panel Click the Add or Remove Programs icon The Add or Remove Programs window opens Select PaperPort 9 0 and click Remove 4 A message window opens asking if you are sure you want to 100 remove PaperPort 9 0 from your computer Click Yes The PaperPort software is removed Close all open windows and restart your computer DocuMate 262 Scanner User s Guide Maintenance Xerox DocuMate 262 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Safety and agency certifications DocuMate 262 Scanner User s Guide 600 x 1200 dpi 48 bit color internal 8 5 x 14 3 5 x 2 automatic document feeder Automatic document feeder ADF Up to 33 pages per minute Up to 66 images per minute 200 dpi B amp W 50 sheets 16 28 Ibs 0 002 0 006 Cold cathode fluorescent lamp USB 2 0 High Speed 12 5 inches 31 75 cm 13 25 inches 33 66 cm 17 inches 43 18 cm 8 6 pounds 3 91 kg 50 104 F 5 35 C without condensation 40 70 35 C without condensation DC Jack 24V 2 0A 60W 100 240V with EMI core lt 30 Watts UL C UL TUV GS FCC Class B CE
14. Temp OT40PO00F HTML Go OT40P000F Pagel htm P My Computer 8 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on If you want to see what the page will look like on your web site click on it E Recognized HIML document Microsoft Internet Explorer TBR a Fie Edit Yiew Favorites Tools Help Q peck QJ x a A P Search Pe Favorites media R eo I la Links y Address File C Documents 20and 20Settings Local 20Settings Temp OT40PO00F_Dir OT40PO000F_Pagel htm 655 i Go Welcome PaperPort is a paper management software package that helps you organize access share and manage documents and image flies on your personal computer Designed for home and business use PaperPort provides all the basics of desktop organization in one easy to learn and easy to use program PaperPort s large clear thumbnails allow you to visually organize retrieve and use your scanned documents Word files spreadsheets PDF flies and digital photos 9 My Computer 9 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page DocuMate 262 Scanner User s Guide 59 Scanning 60 Transferrin
15. To set the image size 1 Select the image size from the menu The dotted outline shows the selected area in the image The following figure shows an example of a manually selected area Austad Sie This is the image that appears N on the PaperPort desktop when scanning is finished Input Image Size a 3 5 2 0 Business Card 5 03 5 Photo Card _ 6 0 4 0 Photo Card 7 0 5 0 Photo Card 8 0 10 0 Photo 8 3x11 7 A4 The selected scan area You can now move or resize the outline to select the specific area you want to scan To move the dotted outline put the pointer in the selected area and drag the mouse To resize the selected area put the pointer on a dotted line and drag it Note that as you drag a dotted line the menu selection for the image size changes to Custom to indicate you are customizing the size The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area If the dotted line is not exactly where you want it put the pointer on the line and drag the mouse If you want to remove the selected area and start over click Remove on the Scan Info box NOTE Clicking Remove causes the entire 8 5 by 14 area to be selected DocuMate 262 Scanner User s Guide Scanning from PaperPort The ruler units The ruler around the edges of the image help you precisely position a custom sized image You can change the ruler units to suit
16. a USB port on the computer The ports are identified with the USB symbols O O le ajo You can also connect the scanner to a USB port on the computer s keyboard if it has one or to a USB hub If you use a USB hub it must have its own power supply already plugged into an electrical outlet NOTE If you have not installed the software unplug the USB cable from the computer and install the software now When the software installation is complete a message tells you to connect the scanner 10 If you are using Windows XP and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 33 pages per minute and 66 images per minute available with a USB 2 0 port ah HI SPEED USB Device Plugged into non HI SPEED USB Hub A HI SPEED USB device is plugged into a non HI SPEED USB hub For assistance in solving this problem click this message DocuMate 262 Scanner User s Guide Installation Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner 2 When the software is finished loading return to the Complete the installation by connecting your
17. and click the Preview button again Readjust the settings if necessary 9 When you re satisfied with the image load all the documents into the paper guide and click the Scan button A scan progress window opens Scanning from Xerox DocuMate 767 to PaperPort Scanning page 1 Duplex c2 C T Cancel 2 Visioneer Inc All rights reserved When scanning is finished a thumbnail of the scanned image appears on the PaperPort desktop If you re scanning multiple pages they appear as PaperPort stacks e y anum oueze Ider Samples PaperPort 9 5 DocuMate 262 Scanner User s Guide 73 14 Scanning from PaperPort To Cancel scanning while it s in progress click the Cancel button on the progress window 10 If the Single page items check box is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished See The Single Page Items Check Box on page 71 11 Use the PaperPort software to work with the image Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you re scanning To adjust a setting 1 On the left side of the Advanced Interface select a configuration for example Color Configurations 2 Click a setting in the list o
18. components 2 connecting 9 troubleshooting 96 uninstall 99 Searchable PDF 34 53 Select Configuration 22 23 Select Destination 21 23 36 Select Format and Page s 22 Settings on the Scan Pane 67 setup 4 Show All Destinations 36 Show Hardware 62 Simple Text 34 simplex button 2 13 14 41 single page items check box 66 71 84 size 40 skewed page 40 skip blank originals 41 sPDF 7 23 32 34 53 spreadsheet 52 spreadsheets OCR 47 status light 9 11 96 troubleshooting codes 97 Sti event forwarding 37 Storage and CD RW 37 Storage Properties 29 system requirements 3 DocuMate 262 Scanner User s Guide Index template 52 text color 51 Text Document button 89 Text Documents Properties 26 Text Editors 36 text file format 33 Text Formats 33 thumbnail icon 68 70 thumbnail image 14 TIFF 31 Transfer to Storage 60 trim a page 79 troubleshooting 96 true page 53 TWAIN 45 57 U uninstall 99 USB port 10 W watermark remove 42 WIA 45 83 Windows Image Acquisition 83 Word Document 34 X xls file format 34 109 05 0659 000
19. eee 56 Creating an HTML Web Page from Your Scanned Documents 2000005 58 Transferring Scanned Documents to Storage naaa aaaea ee ees 60 Checking the Hardware and Setting the Lamp Power Saving 00000 e eee 62 DocuMate 262 Scanner User s Guide iii Table of Contents Scanning from PaperPort Scanning from the Basic Interface or Advanced Interface 0 0 0 0c ee 65 Scanning from the Basic Interface 0 ce ee eee 69 Scanning from the Advanced Interface 0 0 cc ee eee 72 Adjusting the Image with the Advanced Interface 0 0 0 ce ee es 74 Adjusting the Brightness and Contrast naaa naaa cc ee eee 77 Adjusting Gamma Saturation and Color Hue 0 0 aaa ee ees 78 Adjusting INPUL SIZE 22c ccncegusdew de bee Gtatecew tweet E a a oye d Saad ne gee eee dee 78 Creating a New Advanced Interface Profile 0 0 0 0 cc ccc ene 81 Scanning with the Windows Image Acquisition anaana ccc eee 83 Scanning with the ISIS Interface 0 0 ee eee ee eee 87 Adjusting the ISIS Scan Settings 0 0 eee ees 89 Scanning from ISIS in Other Applications 0 0 0 ee eee 92 Maintenance Cleaning the Automatic Document Feeder 0 00 0 ee eee eee 93 Clearing Paper JamS 1 1 ee eee eee eee eee 94 Replacing the ADF Pad Assembly 2 00 0 ccc eee ee eens 95 Troubleshooting 0 2 0 cc eee eee eee 96
20. greater the contrast the more the difference between the lighter and darker shades in the image Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode If you want to lock the configuration click the lock icon to change it from a key to a lock Click the Page Settings tab to select page settings Scan Configuration Properties Scan Settings Page Settings Advanced Settings Size Standard Letter 8 417 in we Custom Width Height 11 00 Inches Click to toggle between inches Improvements and Settings and centimeters AutoCrop to Original Duplex Reduce More Patterns Color Filter O Red Green Blue Size Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 by 14 The units of measurement can be inches or centimeters Click the name of the units inches or centimeters to toggle between them Improvements and Settings Only the options that apply to the selected Destination Application are available e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 by 7 inch photo the scanner will determine the size of the photo When using the AutoCrop to Original option alwa
21. may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law DocuMate 262 Scanner User s Guide 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission
22. or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception whi
23. scanning using the button s settings 4 To cycle through the nine buttons click the arrows on the right side of the panel O gt xeo DocuMate 262 ion Ss Ss os 1p Click these arrows to cycle Scan POF a eh ail Jg through the 9 buttons DocuMate 262 Scanner User s Guide 17 Scanning 18 5 To navigate through the panel s three views click the green arrows at the top of the panel Click these ATOW TO Q gt xeo DocuMate 262 E co O oS aS mE through the By 1 panel s three Ses eMail ile OCR Archive VIEWS The Button View DE gt xeo DocuMate 262 E O gt xemo DocuMate 262 E Quality US Letter Duplex we Mode Black hite 3 300 dpi Duplex Page 6 50 x 11 00 DM 262 OCR Settings Brightness 50 The Hardware View The Detail View e The Button View is your main scanner control panel Use it to scan or to see all nine buttons e The Detail View shows the current scan settings for a button e The Hardware View shows the current scanners connected to your computer If the Properties window is not open right click the icon on the Detail View or Button View to open it From the Hardware View and Detail View click the green arrow to return to the Button View You can also click on the hardware icon to return to the Button View 6 To close the One Touch Button Panel click the close button on the panel About the One Touch Button Panel s Names and Ic
24. section Text Formats and also Scanning with sPDF or nPDF and Searching for Text on page 53 for details To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu appears hi he 4 H gt Pe BMP TIFF JP Minimize Size w Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximum Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPEG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window DocuMate 262 Scanner User s Guide Scanning Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 46 Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available
25. the Windows System Tray at the bottom right corner of the screen The One Touch Icon R 10 10PM 2 Choose Check for Online Updates from the pop up menu Show Hardware Check For Online Updates Show Quick Reference About R 4 15PM 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID Your RegID is very important because you will need it when accessing free telephone support or checking for online updates 4 Write down your RegID below so you will always know where to find it RegID DocuMate 262 Scanner User s Guide Scanning Scanning When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application known as the Destination Application on your computer Load and Scan Documents 1 Make sure the output tray is fully extended and adjust the paper guide for the width of paper SX NOTE Remove any staples or paper clips from the documents before loading them into the automatic document feeder Staples Q and paper clips can damage the feed mechanism 2 Load the documents w
26. the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another scanning source in the PaperPort Scan Pane If you use multiple devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon and then make sure DocuMate 262 is selected as the scanner Problem During installation got the error message PaperPort Installation is not complete What do I do The installation procedure was not successful
27. the text formats supported by this application C HTML Formatted file HTML C Rich Test Format ATF C Standard ASCII text file TXT I Adaha POF forast f PCY Cancel 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 To select the options in step 4 on the dialog box refer to the documentation that you received with the application to see which text formats it supports The boxes you select here determine the Page Format icons that appear on the One Touch Properties window for that group of applications Click the Add button Click OK or Apply on the One Touch Properties window DocuMate 262 Scanner User s Guide 2 Scanning Image Documents Properties These properties apply to ScanSoft OmniPage Pro 12 that you received with your scanner plus Microsoft Paint and other image processing applications OneTouch 4 0 Link Properties Ts Image Documents AH The Applications in this group are designed to work With image documents only BA Adobe PhotoShop Y Microzott Faint for ScanSoft OmniPage ET winzip Add Application i Color document handling CJ Convert Bitmaps using Screen Resolution CJ Convert Bitmaps to JPEG 1 Click in the Color document handling settings boxes fo
28. the type of measurements you want To set the ruler units 1 Click the Preferences button The User Preferences dialog box opens User Preferences Ee Windows XP 5 1 Service Pack 1 Select your preferences Units C cm inches C pixels Cancel 2 Select the ruler units you want and click OK The Scan Info Box The following figure shows the information on the Scan Info box Physical size of the image to scan Location of the top left corner of the image in the Scan Info C Preview window I Size of the file of the scanned image Image Size 1 71 MBute Free Space 5 56 G Byte Current location of the pointer as you rit drag it on the 0 Preview window The space on your computer s hard drive Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface However you can create new profiles and save them for future use To create a new profile 1 Onthe Advanced Interface select one of the preset profiles for example Black amp White Configurations Custom DocuMate 262 Scanner User s Guide 81 Scanning from PaperPort 82 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens Save Profile Add a Profile based on selected settings RE Mame New Profile Cancel 3 Type a name for the new profile and click OK The name must be at least two ch
29. type CD burner options Show message when ready to burn 5 CD 700 MB Your scanned documents will be stored at this location Storage location C Documents and Settings Administrator My Oo Documents transtered to the Burn to CD link are waiting to be written to CD DocuMate 262 Scanner User s Guide Scanning To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets you can have them converted by the OCR process prior to being stored 1 Open the One Touch Properties window 2 Using the arrows choose Button 7 or any other button if it is set up with Transfer to Storage as one of its Destination Applications Choose a text format as the file format Right click on the text format icon and choose the file format for the scanned documents OneTouch 4 0 Properties for Xerox DocuMate 267 Multi Function Options EA Select format and page s 2B Archive 5 is i A A Select destinations k Transfer to Storage BMP TIFF JPG FOF nPD Simple Text HA Rich Text Format fs Burn to CD ROM Select configuration Word Document ge Drive Ess E4 US Legal Archive arin Delmi Ed Excel Spreadsheet W Configure Before Scan lO HTML Document E US Letter Archive Searchable PDF w Normal PDF OCR options Choose a Scan Configuration Click Apply or OK Now start scanning using Button 7 or other button you set up
30. with sPDF or nPDF and Searching for Text on page 53 for details To change the OCR settings choose OCR Options This menu selection is not available when the Destination Application is NotePad or Microsoft Internet Explorer The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only available if you have installed OmniPage Pro 12 on your computer See Selecting OCR Options on page 47 for details DocuMate 262 Scanner User s Guide Scanning Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK or Apply on the One Touch Properties window Renaming a One Touch Button The One Touch buttons have names that identify their pre set functions such as OCR and PDF but you can edit the names To change the button names 1 Open the One Touch Properties window Using the arrows choose the button that you want to rename Select the name s text and type a new name Multi Function Options H PDF Click the arrows to get to the button to rename then select the name text Multi Function Options Type a new name for the button B Dark Print 4 Click OK or Apply The button is now renamed Oo Merox DocuMate 262 a TEET Scan Dark Print Print eM ail Fax Selecting Options for a Button The One Touch Options determine the types of Destin
31. 32 K Kofax VRS 7 L lamp malfunction 98 Lamp timeout setting 63 Languages in Document 48 LED number 13 47 Link Properties 24 Microsoft Internet Explorer 59 Microsoft Outlook 30 Moire Patterns 41 76 monitor 3 108 N Normal PDF 34 53 nPDF 23 32 34 53 O OCR 7 33 columns 52 optical character recognition 46 storage 61 tables 52 OCR button 46 OCR Dictionary 48 OCR Options 47 48 OmniPage Pro 12 7 28 34 46 on off switch 9 One Touch Button Panel 15 16 60 Button View 17 Detail View 78 Hardware View 18 initial settings 19 names 18 35 OCR 47 One Touch icon 16 17 20 One Touch ISIS Scan window 88 One Touch Properties window 15 20 24 options 36 38 optical character recognition 7 3 Page Format HTML 58 page format options 31 page settings 40 page size 40 paper guide 5 paper jam 94 98 PaperPort 64 desktop 65 help topics 71 Scan pane 65 thumbnail 70 PaperPort Properties 25 pause scanning 14 PDF 32 37 PDF file size 32 Picture type 86 power saving 63 Preview button 69 84 preview image 73 Preview One button 88 DocuMate 262 Scanner User s Guide Q QuickScan 87 92 R Reject Character 49 Resolution 39 75 86 89 Rich Text Format 34 rtf file format 34 ruler units 87 S saturation 42 78 scan file name 70 from PaperPort 64 multiple pages 70 PaperPort desktop 70 Scan Configuration 20 scan file name 67 Scan Info box 81 scan with event forwarding 56 scanner
32. B Documents Scanned 2468 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Contral Lamp timeout Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 10 minutes to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box DocuMate 262 Scanner User s Guide 63 Scanning from PaperPort Scanning from PaperPort Instead of using the scanner buttons or the One Touch Button Panel to scan you can scan from PaperPort You scan from PaperPort using the Basic Interface or Advanced Interface or the Windows Image Acquisition WIA See Scanning with the Windows Image Acquisition on page 83 to scan using the Windows Image Acquisition The Basic Interface and Advanced Interface use the TWAIN standard for scanning TWAIN is a widely recognized method that computers use to receive images from scanners digital cameras and other digital devices Many other graphics and imaging applications also comply with the TWAIN standard so you can use your scan
33. Event Forwarding dialog box appears so you can select which application to use to continue scanning See Scanning with Event Forwarding on page 56 for details 4 After selecting a new category of Destination Applications click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning Create copies of scanned documents Select this option if you want a copy of your scanned documents to be saved in the folder specified in the Folder Copy Options section Note that these copies are in addition to the scanned files sent to the Destination Application For example if the Destination Application is Microsoft Word two copies are saved one in the Word folder and the other in the copy location folder This option is not available if you have Document Management or Storage and CD R W selected as the Destination Application type Folder Copy Options Type the name and path of the folder where you want to store copies of scanned documents or click the Browse button and find the folder for the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One Touch button For example if the button is named Printer the documents are grouped under the name Printer Group by type groups the scanned documents by the type of file such as doc or jpg If you also wan
34. I or higher processor or equivalent Microsoft Windows operating system 2000 Service Pack 4 ME or XP Service Pack 1 and 2 Available megabytes MB of internal memory RAM e 128 MB for Windows 2000 or ME e 256 MB for Windows XP 200 MB minimum of free hard disk space A VGA Monitor Recommended settings for your monitor are as many colors as possible High Color 16 bit True Color 24 bit or 32 bit Set the resolution to at least 800 by 600 pixels To set your monitor s colors and resolution open the Windows Control Panel double click Display and then click the Settings tab Documentation Your scanner is delivered with the following documentation DocuMate 262 Scanner User s Guide Quick Install Guide abbreviated installation instructions DocuMate 262 Scanner User s Guide on the Installation CD contains detailed installation scanning configuration and maintenance information ScanSoft PaperPort User s Guide on the Installation CD contains detailed feature and configuration information Online Help for the scanner configuration Basic Interface Advanced Interface and PaperPort software applications Installation Installation Installation is a quick four step process 1 2 3 4 Assemble the scanner Install the software Connect and power on the scanner Connect the USB cable to your computer Step 1 Assemble the Scanner To assemble the scanner ADF Cover Relea
35. PDF is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 33 for details CSW DOC HTML nPOF PDF RTF TEXT LS Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPEG format DocuMate 262 Scanner User s Guide 31 Scanning 32 Because JPEG image files can be reduced in size the JPEG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPEG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPEG page format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPEG option the PDF format can be reduced in size or quality NOTE The two other PDF formats nPDF and sPDF are for scanning with OCR processing and with the ability to search the scanned text See the next
36. Properties window 2 Using the arrows choose the button that you want to set to configure before scanning 3 Select the scan configuration Configure Before Scan OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options Click the arrows to Zz Ej Pa i nt Select format and page s select the button Y all E Select destination w Microsoft Faint BMF JPG G ScanSoft OnniPage Select configurations Guality Color Document Select Configure WP Configure Before Scan Before Scan Right click on Configure Before Scan to get the menu and eee 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The Basic Interface or Advanced Interface appears for you to configure the scanning See Scanning from the Basic Interface or Advanced Interface on page 65 ISIS The ISIS Scan interface appears for you to configure the scanning See Scanning with the ISIS Interface on page 87 WIA The Windows Image Acquisition Interface WIA appears for you to configure the scanning See Scanning with the Windows Image Acquisition on page 83 NOTE The WIA option is only available if your computer is running Microsoft Windows XP or ME 5 Click OK or Apply on the One Touch Properties window DocuMate 262 Scanner User s Guide 45 Scanning Scanning with Optical Character Recognition OCR Optical Character Recognition OCR is li
37. Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator My Do Documents transfered to the Burn to CD link are waiting to be written to CD NOTE If you do not have a CD burner attached to your computer the CD options are not shown on the dialog box 1 Click the Storage Layout options you want All documents are in the root Ihe scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 2 Click the Browse button to specify the location to store the scanned documents or type a location directly into the box 3 If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should be selected You ll see a message when it s time to click the Burn to CD button Click OK Click OK or Apply on the One Touch Properties window DocuMate 262 Scanner User s Guide 29 Scanning 30 eMail Properties These properties apply to eMail applications so you can specify the folder for documents that you will attach to an eMail message Microsoft Outlook and AOL Version 9 accept direct attachment of documents to a b
38. XEROX DocuMat 262 P Please click on a link below INSTALL PRODUCTS D USER GUIDES e BROWSE CD CONTENTS amp VIEW_OUR WEBSITE 6 DocuMate 262 Scanner User s Guide Installation Click in the boxes for Scansoft PaperPort Scanner Driver and OmniPage Pro 12 r _ DocuMate 262 oof a ES C ocuMate D A e 3 Please choose applications to install V SCANSOFT PAPERPORT MV SCANNER DRIVER QUICKSCAN 3 0 ARCSOFT PHOTOIMPRESSION 4 V OMNIPAGE PRO 12 KOFAX YRS INSTALL NOW o MIN MENU NOTE The OmniPage Pro 12 software is required for installation It provides extensive Optical Character Recognition OCR capabilities to your scanner as well as a special format for searchable PDF files known as sPDF 5 DocuMate 262 Scanner User s Guide If you want to also install the other software click their boxes as well If you install the Kofax VRS software you may see the following message VRS Scanner Configuration f SvS001 The YRS installation does not install an ISIS driver For the scanner you selected Please install the ISIS driver packaged with your scanner Please disregard this message and click OK The Kofax VRS Certified ISIS driver is installed correctly when you install your Xerox DocuMate 262 scanner Click Install Now On the PaperPort 9 0 Welcome window click Next Installing PaperPort 9 0 will uninstall any previous existing version o
39. XEROX DocuMate 262 DocuMate 262 scanner users guide XEROX DocuMate 262 DocuMate 262 scanner users guide Copyright 2004 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and are used under license DocuMate is a trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort brand name and logo are registered trademarks of ScanSoft Inc Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark of Microsoft Corporation TextBridge is a registered trademark of ScanSoft Inc ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law
40. a CD scanning and converting text directly into an HTML web page and scanning with optical character recognition OCR that turns a scanned image into text that you can edit DocuMate 262 Scanner User s Guide The button number and name The Destination Application This is the application that opens when you are finished scanning Scanning NOTE Some of the options on the One Touch Properties Window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your DocuMate 262 scanner For example on the figure below the option Use Document Feeder is selected and grayed out because the DocuMate 262 is an ADF scanner and always uses the document feeder so there s no reason for you to select it If you use the One Touch application with other Xerox scanners grayed out options become active if appropriate The following example of the One Touch window shows the settings for Button 2 The button is set to scan with the scan configuration named Color Document and then open ScanSoft PaperPort to display the scanned image The Format and Page s option is set to scan in the PDF image format OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options Click to select options F H PDF Select format and pagels i Y i H a The file format of Select destination mos the Images of ScanSoft PaperPort BMP TIFF JPG PDF sPDF the
41. an and create an HTML web page 1 Open the One Touch Properties window 2 Using the arrows choose Button 6 or any other button that has Microsoft Explorer as one of its Destination Applications Select Microsoft Explorer as the Destination Application Choose HTML as the Page Format OneTouch 4 0 Properties for Xerox DocuMate 267 Multi Function Options H Custom Select format and page s 4 F AL A Select destination J H 4 eA Choose HTML JPG Microsoft Excel e Microsoft Explorer Select configuration Quality Color Document HTML w Microsoft WORD Color Fhoto 6x4 dg Color Document Microsoft WordPad r Quality US Letter Duplex EE E US Letter Copy j E4 US Legal Duplex ScanSoft PaperPort E Quality US Legal we z e 5 Choose a Scan Configuration 6 Click Apply or OK 58 DocuMate 262 Scanner User s Guide Scanning 7 Now on the One Touch Button Panel click Button 6 or if you used another button click it When scanning is finished the document is first converted to editable text using the OCR process and then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page E Recognized HTML document Index Microsoft Internet Explorer TBR a Fie Edit Yiew Favorites Tools Help J gt x a A P Search 5 2 Favorites A media E RB a 7 la Links j Address C Documents and Settings Local Settings
42. aph styling including graphics and tables without columnized text This output format is available for nearly all file types Flowing Page FP This format keeps the original layout of the pages including columns This is done wherever possible with column and indent settings but not with text boxes or frames Text will then flow from one column to the other which does not happen when text boxes are present DocuMate 262 Scanner User s Guide Scanning True Page TP This output format keeps the original layout of the pages including columns This is done with text picture and table boxes and frames True page is offered only for target applications capable of handling the formatting True Page formatting is the only choice for XML export and for all PDF export except to the file type PDF Edited 9 When you re finished selecting the OCR options click OK on the Options window These options will now apply to the OCR processing when you select any scan button with a text format as the page format Scanning with sPDF or nPDF and Searching for Text Searchable PDF SPDF and Normal PDF nPDF are special forms of an Adobe PDF file sPDF converts scanned text into the PDF format with text search and OCR capabilities nNPDF has those same features plus you can edit the text in an nPDF image if you have a PDF editing program The two PDF formats can also produce images with different image quality so you may want to expe
43. aracters long Your new profile is added to the configuration list To change or delete a profile you created 1 Select your profile from the configuration list 2 Make changes to the profile as needed and then click Save 3 If you want to delete the selected profile click Delete DocuMate 262 Scanner User s Guide Scanning from PaperPort Scanning with the Windows Image Acquisition Microsoft Windows includes its own set of options for acquiring images from scanners digital cameras and other digital devices Windows Image Acquisition WIA options as described below NOTE Scanning with the Windows Image Acquisition WIA is only available if your computer is running Windows XP or ME To scan an item Q Scan DocuMate 262 Scanner User s Guide On the Windows taskbar click Start point to All Programs point to ScanSoft PaperPort 9 0 and then click PaperPort The PaperPort desktop opens Click the Scan icon on the PaperPort command bar The Folders pane is replaced by the Scan pane Scan pane 5 REE Scan what lz Document Photograph Settings Single page items Click Scan to start scanning From the Scanner list select WIA XEROX DocuMate 262 In the Scan what section choose to scan a Document or Photograph Click Settings to view and change the format for the scanned item s file name and the file type The default file type for docum
44. ation Retain text and background color Retain inverted text Look for facing pages User interface language English When bringing in a new image Click the menu arrow and select where you want new pages added to your current document The choices are After last page After current page Before current page and Before first page Automatically prompt for more pages Select this option if the document is too big to fit into the scanner s paper guide DocuMate 262 Scanner User s Guide Scanning Automatically correct page orientation Select this option to have the OCR process check orientation and automatically rotate an improperly oriented page image by 90 180 or 270 degrees prior to recognition All pages are automatically straightened de skewed if necessary Retain text and background color lIf your document contains colored text or backgrounds select this option to have them detected and displayed in the text editing application you have selected The colored text and backgrounds will also be available for export Deselect this option if you want color pictures in the document but do not want colored text and backgrounds You can change the color of texts and backgrounds in the OmniPage Pro 12 Text Editor Retain inverted text Inverted text is white or pale letters on a black or dark background Select this option to retain inverted text deselect it to have inverted text transformed to normal text of
45. ation Applications available for a button as well as the location of the files of your scanned items DocuMate 262 Scanner User s Guide 35 Scanning To select options 1 Open the One Touch Properties window and click the Options tab Options tab OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options Select Button eh ail w O Show all destinations C Document management E mail C Image editors ie Paint C Storage and CD Rew Text editing applications i e Word Fax and Print C POF applications Sti event forwarding Show progress window C Create copies of scanned documents Folder copy options Location C Documents and Settings AdministratorshMy D ocum Folders C Group items by button Group items by type None SubFolders C Group items by week Group items by month None Click the menu arrow and choose the button for new options Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default selection for Button 8 The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individual
46. black text on a white background Look for facing pages Select this if you want to scan two facing pages of an open book in one step and then to recognize and store them as two separate pages as if they had come from two separate scannings User interface language English is the interface language 8 Click the Format tab and choose the options you want from the Format window Note that as you select formats the image changes to represent the selection so you can see at a glance what the layout will look like OCR Process Format Input Format w Automatic f Single Column no Table C Multiple Columns no Table f Single Column with Table i Spreadsheet r Output Format i No Formatting Retain Fonts and Paragraphs t Flowing Page C True Page DocuMate 262 Scanner User s Guide 51 Scanning 52 Automatic Choose this option to let the OCR process determine the layout of the pages It is the fastest type of format processing Typically you select this option when the document has different or unknown types of layouts pages with multiple columns and a table or pages containing more than one table The OCR process will then determine if text is in columns an item is a graphic or text and tables are present Single Column no Table Choose this option if the document contains only one column of text and no tables Business letters are normally in this form You can also use this option for documents with
47. ch can be determined by turning the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help DocuMate 262 Scanner User s Guide 105 This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Energy Star for the USA As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy nang efficiency ENERGY STAR is a US regi
48. ck Continue to attempt to use this driver Do not show this dialog for this driver again 1 Please disregard this message and click Continue The Pixel Translations ISIS drivers were installed correctly during the installation of your Xerox DocuMate 262 scanner The Scanner Selection dialog box will then appear Scanner Selection Scanner Kofax Software YAS 1515 MEROS DocuMate 262 2 Select Xerox DocuMate 262 from the list of scanners and click OK Your scanner is then ready to work with the QuickScan 3 0 ISIS driver 92 DocuMate 262 Scanner User s Guide Maintenance Maintenance This section contains information on maintenance troubleshooting uninstalling scanner specifications and spare parts Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time To clean the ADF 1 Wet a cotton swab with some isopropyl alcohol 95 2 Press the ADF cover release on the top left of the scanner body to open the automatic document feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the pad from top to bottom Be careful not to snag the swab on the springs on either side of the pad 5 Close the cover when you re finished DocuMate 262 Scanner User s Guide 93 Maintenance Clearing Paper Jams If your scanner stops sca
49. create a new scan configuration it will appear for the buttons that are set for the same types of Destination Applications For example if you create a new configuration for a button that is set to show image editor applications that new configuration also appears for any other buttons set for image editors but not for buttons set for text editing applications Thus you can create specific sets of scan configurations for specific functions and they appear only when appropriate 3 Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button If the Scan Settings tab is not selected click it 4 On the Scan Configuration Properties dialog box type a name 38 DocuMate 262 Scanner User s Guide Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast Scanning TIP If you re going to set up the new configuration to scan duplex two sided include that in the name such as Scan for Dark Print Duplex to remind you that it is a duplex scan Scan Configuration Properties scan Settings Page Settings Advanced Settings Color Magazine Duplex If the configuration is locked click the lock to unlock it The E C Black white 50 100 300 600 icon becomes a key i O GrayScale U 150 dpi Mode Resolution Contrast Br
50. depending on the Destination Application you select The specific file format is the file name extension on the text format icon Ce DOC The specific text format this example is for Microsoft Word format doc As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type for the text format Select the Destination Application 2 Right click on the text format icon A menu appears The following figure shows samples for different formats Example menu for the Example menu for the DOC text format nPDF text format i rc Simple Text Simple Text Rich Text Format Rich Text Format vf Word Document Word Document Comma Delimited OCR options Excel Spreadsheet HTML Document Searchable PDF W Mormal PDF OCR options DocuMate 262 Scanner User s Guide 33 Scanning 34 x 4H m ka 2 a 7m a Oo D p w lt wW o Gly HTML PDF ap FA nPDF 3 Choose the file type that you want for the text format Your selection of a file type pertains only to the button currently selected on the One Touch Properties window Other buttons that have a text option selected as the Page Format are not affected so
51. e One Touch Button Panel and the Properties window to close them DocuMate 262 Scanner User s Guide 15 Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen 1 Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because both sides are scanned The One Touch Icon 2 Now click on the One Touch icon in the Windows System Tray at the bottom right corner of the screen 10 10 PM The One Touch Button Panel appears and shows the first five on screen scanning buttons Click the arrows to cycle through all 9 settings Go 2 gt Meroe DocuMate 262 a oai Print eM bn Fax E Click the button you Click these arrows want to use to scan to navigate through the 9 buttons The Properties window also appears in case you want to change the scanning options before scanning 3 On the screen not on the scanner click the button you want to use to scan kers DocuMate 262 Sy SS LA os T Scan POF Print eM ba Fax Tt For example if you wantto Or if you want to scan with button 4 scan with button 2 which which attaches the scanned converts the document to document to a blank eMail message PDF click here click here NOTE Your scanner comes with
52. edit or delete The selection must be an unlocked configuration OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options F Select format and page s E eMail D F Select destination Y iat H fag America Online BMP PDF S Microsoft Outlook Select configuration TIFF JPG Color Photo 6x4 W US Letter Copy Wj Configure Before Scan P Color Magazine 4 Scan for Light Text Select the scan configuration to edit or delete It must be unlocked as indicated by not having a lock icon displayed here 3 To delete the configuration click the Delete button 4 To edit the configuration click the Edit button The Scan Configuration Properties dialog box opens for that configuration Scan Configuration Properties scan Settings Page Settings Advanced Settings Mode Resolution HO Blacksiwhite 50 100 300 600 GrayScale _ 200 dpi a Color Brightness Contrast Edit the settings and click OK Click OK to close the dialog box 44000 DocuMate 262 Scanner User s Guide Scanning Configuring Before Scanning Sometimes you may want to manually configure the scan settings before beginning the scanning process In that case you select Configure Before Scan as the Scan Setting When you press a scan button one of the scanning interfaces appears for you to set the scanning options To configure before scanning Open the One Touch
53. el Aymara LI Dutch Legal Bemba O Butch Medical Blackfoot O English Legal Basque Breton Bugotu Reject character Bulgarian i Byelorussian OH Catalan O Chamorro ie bedies Font Matching O O O O O O O O O O 6 Choose the options you want from the OCR window Languages in Document Select the language s in the documents to be scanned These are the languages that will be recognized during the OCR process For faster and more reliable language recognition select only the languages in the document The languages at the top of the list are your recent choices Below that the languages are in alphabetical order Type a letter to jump to one of the languages in the list Wey The dictionary icon indicates a language with dictionary support available The dictionary is consulted to help in the OCR process It can also offer suggestions during proofing User Dictionary A user dictionary is your personal dictionary with words that you want the OCR proofreading process to recognize as legitimate words For example if you scan documents with highly technical terms not found in typical dictionaries you can add them to your personal dictionary You 48 DocuMate 262 Scanner User s Guide Scanning can also add names that you expect to be in the documents too That way when the OCR process proofreads the text names will not be considered misspelled words You can create multiple user dictionaries
54. els of different sizes and is often used to produce newspaper and magazine images Use this setting for lower resolution black and white images The halftone settings also produce small file sizes Diffusion also converts the image to gray tones but diffuses the grays to nearby pixels to give the image a grainy film like texture Diffusion is useful for viewing images on a black and white screen The preview image shows the effect of your Dither selection so you can see which one is best for scanning Dots per inch Click the menu arrow and choose a resolution dpi Your DocuMate 262 scanner can scan at up to 600 dpi DocuMate 262 Scanner User s Guide Scanning from PaperPort Page Size Click the menu arrow and choose a page size Your DocuMate 262 scanner can scan a page up to 8 5 by 14 Brightness Drag the sliders or click the arrows to the right or left to adjust the brightness in small increments Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Drag the sliders or click the arrows to the right or left to adjust the contrast Contrast is set automatically for Black and White 2 To scan only a specific area of the image click the Area button The Set Scanning Area dialog box appears Set Scanning Area Letter 6 5 11 in Units in Inches Position 1 706 Y Position 3 786 5 493 1274 Cancel 3 Click in the image and drag a rectangle around the area you wan
55. ents is pdf and for photographs is jpg Use the Single page items check box as follows e When the check box is selected all pages in the document feeder are scanned and placed as single pages on the PaperPort desktop 83 Scanning from PaperPort 84 e When the check box is not selected all pages in the document feeder are scanned but not placed on the PaperPort desktop until you indicate the scanning job is finished 7 Click the Scan button in the Scan pane The scan window opens Use this window to select scanning options and start the scanner Scan using Xerox DocuMate 262 What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan sae Color picture pate Grayscale picture Ey Black and white picture or text g Custom Settings fou can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35E v Click the button most appropriate for the item you re scanning Select a paper size from the Page Size list 10 Click Preview to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 11 Adjust
56. f PaperPort and install PaperPort 9 0 while retaining all of your PaperPort files On the License Agreement window read the ScanSoft license agreement If you accept the terms select accept the terms in the license agreement and then click Next Installation 8 On the Customer Information window accept the current values or enter new information and then click Next 9 On the Setup Type window click Next 10 Click Install to begin the installation 11 On the Product Registration window do one of the following e Select Register online click OK and then follow the registration instructions e Select Print registration form click OK and then follow the instructions to complete and print the registration form e Select Remind me in 7 days and click OK 12 If a message window opens instructing you to restart your computer click Restart 13 At the Installshield Wizard Completed window click Finish 14 On the Welcome to the One Touch 4 0 Setup Wizard window click Next 15 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree and click Next 16 On the Confirm Installation window click Next 17 When you see the Complete the installation by connecting your hardware window STOP Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect and Power On the Scanner E Complete the installation by connecting yo
57. f settings or click its corresponding button on the right side of the Advanced Interface Scanning from Xerox DocuMate 262 to PaperPort Auto Document Feeder Duplex v ai EE Color Configurations DSC e Resolution 100 DPI O Brightness 0 t mre i Contrast 0 e Resolution dh Gamma 1 55 b 20 Saturation 0 S Ge Satura a XN a Color Huse 0 Degass PENN Brightness Contrast iO Scan Size v b Color Better Quality i a Color Gamma e Resolution 200 DPI A a SA ua Saturation and Hue O Brightness 0 a gt Contrast 0 i t ih Gamma 1 55 A iL Scan Size E Saturation 0 os b Color Hue 0 Degrees iO Scan Size 8 5 x 11 0 E Grey Scale Configurations EO Black amp White Configurations Save As Image Size 2 76 MByte Free Space 6 99 GByte at es Remove z hi hie eh Basic Interface Preview Scan DocuMate 262 Scanner User s Guide Scanning from PaperPort NOTE The list of scan settings for a configuration applies only to that type of configuration For example the Black amp White Configuration does not have a setting for adjusting the Color Hue The following figure shows an example of the Advanced Interface if you click the Resolution setting in the list or click the Resolution button Scanning from Xerox DocuMate 262 to PaperPort Auto Document Feeder Duplex at a er i aps Pee ber poe ee Ke E
58. file If you don t need all the features of the Advanced Interface click Basic Interface to return to it The Advanced Interface has more options for scanning 1 Open the Basic Interface as described in the section To scan an item from PaperPort on page 65 Click the Advanced Interface button on the Basic Interface The Advanced Interface appears Scanning from Xerox DocuMate 262 to PaperPort Auto Document Feeder Duplex 7 2i Ei EE Color Configurations EC e Resolution 100 DPI O Brightness 0 Contrast 0 ih Gamma 1 55 6 Saturation 0 Color Hue 0 Degrees iO Scan Size g Color Better Quality e Resolution 200 DPI O Brightness 0 Contrast 0 kh Gamma 1 55 6 Saturation 0 Color Hue 0 Degrees iO Scan Size 8 5 x 11 0 EO Grey Scale Configurations EO Black White Configurations Save As Image Size J Free Space 2 76 MByte 6 99 GByte Remove r L AM n P Fes ine hie haere bet Preview Scan Basic Interface Click Done to close the Advanced Interface Click Preview to view the image in the window When you are satisfied with the scan settings click Scan 3 From the menu at the top left panel select whether you want to scan a Simplex one sided or Duplex two sided document 4 Click one of the icons to select a configuration For example select Color Configurations and then select Custom to
59. flashes an E and the error code number The LED blinks back and forth between E and the error code number such as 6 The red light flashes the number of times as the error code 6 in this example The table below describes the error codes DocuMate 262 Scanner User s Guide 97 Maintenance 98 Error Code Problem Description Solution Scanner is not A cable may be loose Check connected to the that the scanner s cables are computer The LED correctly attached to the does not flash E and computer If the scanner still the status light does not connect re boot the remains green computer The scanning Re boot your computer If the hardware inthe body problem persists contact Xerox of the scanner has Technical Support malfunctioned The scanning Re boot your computer If the hardware inthe ADF problem persists contact Xerox portion of the scanner Technical Support has malfunctioned The main board inthe Re boot your computer If the scanner has problem persists contact Xerox malfunctioned Technical Support The CCD in the body Re boot your computer If the of the scanner has problem persists contact Xerox malfunctioned Technical Support The CCD inthe ADF Re boot your computer If the portion of the scanner problem persists contact Xerox has malfunctioned Technical Support The scanner s cover Close the scanner cover and IS Open make sure it attache
60. for archiving When scanning is finished the documents are saved in the text file format and in the location you specified DocuMate 262 Scanner User s Guide 61 Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check For Online Updates Show Quick Reference About jJ 4 15 PM You can also click the scanner icon at the top of the One Touch Button Panel The Hardware icon 3 erox DocuMate 262 g SG poten Scan ROE site eee lt feet If the Hardware View of the panel is open you can also right click on the DM262 icon The Hardware Properties dialog box appears and shows information about your Xerox DocuMate 262 scanner OneTouch 4 0 Hardware Properties Hardware Workgroup hardware status U8 Local Host 67ef99 z eron DocutMate 262 amp DM 262 Selected hardware capabilities Hers DocuMate 262 Scanner type Automatic Document Feeder Duplex capable Optical Resolution 600 x 1200 dpi 48 bpp internal color E Max Document Size 8 50 x 14 00 H OneTouch Button Count 9 62 DocuMate 262 Scanner User s Guide Scanning 2 Click the Properties button Device Configuration Properties Device Settings Information Device name mens DocuMate 262 Ea Driver version 0 0 33 0 Firmware wersion 0 10 Interface US
61. g Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored NOTE One Touch Button 7 is preset as your Archive button But you can also set up any other button to scan to Archive the text 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button amp 2 Toscan from the One Touch Button Panel click the One Touch icon in the Windows system Tray click the arrows to see Button 7 then click Button 7 E 2 sems DocuMate Z262 Eg em ot HE A oa 2 ot ae eM ail Fam OCR rchive Custom Click the arrows until Button 7 is on the panel then click Button 7 Your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window OneTouch 4 0 Link Properties Storage Documents dropped on this link will be transtered to E storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by
62. hardware window and click OK to complete the installation process You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK E Complete the installation by connecting your hardware Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner The scanner s status light is green when the scanner and computer are communicating properly Click Close on the Installation Complete window When installation is finished restart your computer If you selected additional software to install from the CD leave the CD in the CD drive and restart your computer after the additional software installation has completed If you removed the CD from the CD drive and want to install other software reinsert the CD into the drive In addition to installing the other software from the CD you can also view and print the User Guides DocuMate 262 Scanner User s Guide 11 Installation Register Your Scanner 12 Registering your scanner is very important because it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in
63. he icons next to each scan configuration indicate the scanning mode aa o m Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configuring Before Scanning on page 45 You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration Select Format and Page s a set of file formats for the scanned image for the selected button The formats are based on the type of destination application you select This example shows the formats that apply to the PaperPort Desktop S fi Lats mA BMP POF TIFF JPG sPDOF The button names indicate their file types See Selecting Page Format Options on page 31 for more about the formats Options tab displays a window for selecting options related to the selected destination application for the scanned image DocuMate 262 Scanner User s Guide Scanning Selecting New Settings for a Button Click these arrows to see the properties for the button whose settings you want to change Select a software application as the destination to send scanned documents For each of the nine One Touch buttons you can select a new Destination Application Scan Configuration and Document Format OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options f H P D F Select format and page s
64. he quality of the scanned picture 1 On the scan window click Adjust the quality of the scanned picture The Advanced Properties dialog box opens Advanced Properties Advanced Properties Appearance Brightness J p 3 Contrast Resolution DFI Picture type DocuMate 262 Scanner User s Guide 85 Scanning from PaperPort 86 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning Click OK The Custom Settings button is now set to scan with the options you selected If you want to reset the settings and start over click Reset DocuMate 262 Scanner User s Guide Scanning from PaperPort Scanning with the ISIS Interface The ISIS interface for scanning appears when you scan with a button that has Configure Before Scan set as the Configuration and ISIS
65. ightness J NOTE If you select a printer or other device in the Select Destinations list the dialog box may have an additional Device Settings tab for setting specific options for the particular device 5 Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size e GrayScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility DocuMate 262 Scanner User s Guide 39 Scanning 40 Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The
66. ings Release Notes Flowers l Singl it ingle page items Primrose Click Scan to start scanning Scan Welcome Page 1 Va m 2 8 2 AEK SY Folder Samples PaperPort 9 5 items DocuMate 262 Scanner User s Guide 65 Scanning from PaperPort 66 Scan From the Scanner list choose Xerox DocuMate 262 In the Scan what section choose to scan a Document or Photograph If you want to change the format of the scanned item s file name or file type before you start scanning click Settings The default file type for documents is pdf and the default for photographs is jpg Use the Single page items check box as follows e When the check box is selected all pages in the automatic document feeder are scanned and placed as single pages on the PaperPort desktop e When the check box is not selected all pages in the automatic document feeder are scanned but not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the PaperPort Scan window Click the Scan button on the Scan pane The Basic Interface opens and you re ready to start scanning If you haven t put the document into the scanner s paper guide do it now NOTE If you used the Advanced Interface the last time you scanned from PaperPort it will open instead NOTE You can also open the Basic Interface and Advanced Interface from the PaperPort ScanDirect application Selecting Settings C
67. items a text name type the name in the box For example to name your scanned items Photograph type the word Photograph in the box From then on each scanned item is named Photograph and is numbered sequentially Photograph 1 Photograph 2 and so on DocuMate 262 Scanner User s Guide 67 Scanning from PaperPort 68 To name each item by the date when it is scanned click the menu arrow and choose one of the date formats such as March 4 2001 From then on each scanned item is named on the date when it is scanned and numbered sequentially May 23 2003 1 May 23 2003 2 and so on e File type click the menu arrow and choose the file type for your scanned items such as jpg pdf or omp Your scanned items are then converted to that file type and placed on the PaperPort Desktop The small icon on the bottom right corner of the PaperPort thumbnails indicates the file type you selected This icon indicates the PDF format If you select JPEG or PDF as the file type you can also click the Options button to select image quality options Options Image Quality Save ltem With Good quality larger file C Lower quality smaller file C Custom quality Low quality Smaller file os aaa anaana aaa Larger file High quality Cancel Help These options offer choices for the balance between image quality and file size The higher the quality of the image the larger the file si
68. ith their tops into the automatic document feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because both sides are scanned DocuMate 262 Scanner User s Guide 13 Scanning 14 3 Check the LED number to make sure you re using the scan setting you want To choose a new scan setting press the Destination Selector button The current scan setting See Check the Scan Setting Before Scanning on ____ page 15 to check the settings Press the Destination Selector to cycle through the scan settings to select the one you want 4 Toscan a one sided document press the Simplex button To scan a two sided document press the Duplex button A scan progress window opens and then a thumbnail of the scanned image appears in the Destination Application In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other Delete Faxes resentations J Taxes Cancel Pause button button BEVeBehMVZBBCrFRBHesSewe Folder Samples PaperPort 9 5 it To Cancel scanning click the Cancel button To pause the scanning click the Pause button It will change to a Resume button Click it to resume scanning DocuMate 262 Scanner User s Guide Scanning Check the Scan Setting Before Scanning 1 T
69. just the Custom Document settings 1 Click the Custom Document button and click the Define button The dialog box for Custom settings appears Scanner Settings mode sli Black and White we Manual a Dither m ET ill E E 128 Nos ooo n M 150 w Page Size Contrast Letter 8 5 x 11 in w Automatic PISDFLT Version 56 4 260 1919 bel Auto AERO PAN Driver 3 01 010204 Mode Click the arrow and choose a scan mode Black and White The scanning pixels are all the same size and are either black or white Use this setting for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items 256 Level Gray Scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this setting to turn its colors into gray shades The file size is about one third the size of a color scan 24 Bit Color Scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the scan mode options Dither Only available if the Mode is Black and White Click the menu arrow and choose a Halftone option or Diffusion from the list Halftone converts the image so it appears to consist of gray tones Halftones produce simulated gray tones by using black and white pix
70. ke a printer in reverse Instead of printing what s on the screen onto paper OCR converts text and numbers on a scanned page into text and numbers onto the screen that is editable text and numbers You can then work with the text and numbers to edit spellcheck change font or type size sort calculate and so forth You must have installed the OmniPage Pro 12 software on your computer in order to use OCR with the One Touch software and your DocuMate 262 scanner One Touch and OmniPage Pro 12 work together to combine scanning with OCR processing into one integrated step OmniPage Pro 12 is on the Disc 2 CD that you received with your scanner in case you haven t installed it yet If OmniPage Pro 12 is installed the OCR process is automatic when the page format on the One Touch Properties window is a text format such as DOC TEXT XLS RTF and so forth NOTE One Touch Button 6 is preset as your OCR button But you can also set up any other button to scan and OCR the text To scan with OCR 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 6 then press the Simplex or Duplex button 46 DocuMate 262 Scanner User s Guide Scanning amp 2 Toscan from the One Touch Button Panel click the One Touch icon in the Windows system Tray click the arrows to see Button 6 then click Button 6 Merox DocuMate 262 a e em WE ae Print eM n Ie OCH Archive Click the arro
71. l Adobe Reader and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications OneTouch 4 0 Link Properties Text Documents f The Applications in this group can accept text ES based documents only E Acrobat Reader Microgott Excel amp Microzott Explorer Microsoft WORD ci Microsoft WordPad E Notepad Add Application a General OCR settings O Always send a file even when no test was found C Show message if test recognition failed Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a One Touch button set for text applications Show message if text recognition failed A message will appear on the screen if the OCR reader does not detect text in the image DocuMate 262 Scanner User s Guide Scanning 2 To add another application to the list click the Add Application button The Add Text Based Link dialog box appears Add Text Based Link i Here you can define a custom application that can accept a text Sy document Step 1 Select the path to the application Oooo Step 2 Name the application PO Step 3 Select an icon for this application Step 4 Select
72. lank eMail message as soon as scanning is finished but other eMail applications do not If you re using one of those applications you need to know which folder contains the scanned documents so you can manually attach them to your eMail messages OneTouch 4 0 Link Properties eh ail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail clients like Hotmail America Online and HSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Documents and Settings bqreene My Docume Folder for storing attachments for AOL Mot installed Internet Options 2 Color document handling CJ Convert Bitmap using Screen Resolution C Convert Bitmap to JPEG 1 Click the Browse button for Folder for storing attachments and choose a folder for your eMail attachments 2 Click the Browse button to specify the location to store them or type a location directly into the box See the steps on page 28 to add an application 3 If you are using America Online AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Normally the folder that AOL uses to store attachments will be listed in the box For AOL versions prior to version 9 0 the folder has to be the specific folde
73. lect one of the configurations indicated by the small color icon such as the Color Document configuration The scan configuration list is preset for the application you select in the Select Destination list If you select a different application the configurations are for that application However you can create your own scan configurations as well Select a Format and Page s option The available options apply to the Destination Application you select For example if you select Microsoft Word as the Destination Application the available formats are for text such as doc txt and rtf But if select Microsoft Paint as the Destination Application then the available formats are for graphics such as omp and jpg Click OK or if you want to keep the window open and work with other features click Apply Now when you press or click a scanner button the document is scanned using the newly configured settings for that button Setting Destination Application Properties The different types of Destination Applications have various properties that you can select On the One Touch Properties window click a Destination Application 2 Click the Properties button OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options 4 H P D F Select format and page s w a i 4 Select destination J FA AEN ScanSoft PaperPort BMP TIFF JPG PDF sPDF Click a Destination A F Still Image Client Select configu
74. licking the Settings option on the PaperPort Scan panel displays the Settings dialog box where you can change the naming of scanned items and their file type DocuMate 262 Scanner User s Guide Scanning from PaperPort To select Settings 1 Click Settings on the Scan Pane before clicking the Scan button The Settings dialog box appears Settings Scanning Scan Output Click the Output tab to see setting options Name of scan settings Photograph Using your scanner driver dialog When the scanner dialog appears select the scan color and resolution Then click the Scan or OK button 100 200 dpi color or 200 dpi grayscale is recommended for photographs or pictures 300 dpi black amp white or 200 dpi grayscale or color is recommended for documents Use 400 dpi black amp white or 300 dpi grayscale for poor quality documents or documents with fine text Cancel Help When the Scan tab is selected as shown above the dialog box shows information about the scan 2 Click the Output tab The Settings dialog box now has options for setting the name of scanned items and their file type Settings Scanning Scan Output ltem name Enter name or select date format Suffix Photogaph SOS File type JPEG ipg Options OK Cancel Help Canoe Hep e Enter name or select date format You have two basic options for the naming of scanned items a text name or a date To give scanned
75. lly you use this option when you will scan a stack of two sided pages which have a number of blank sides This option is only available for Duplex scanning DocuMate 262 Scanner User s Guide 41 Scanning 42 e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale Mode The original with a red watermark over black text Markit _ ETET iind a vii pad E Hua Aans ot As lin ne Oo Mah rail e eed stl nd ea eo he faridi Ta bee ii mare AES his apgeg dan botten maeagy ice each of ite OERRODM cataren wot Thad cttonl erie gern br seeped rtie bor eee abe ihe cel ae aH Mi i pete icone 9 ot dina pp Ii br Fh A fe Pai bs cal i nc anal Pedic pe wariy lii j we the men Cone Ae ee E kirk The scanned item with the red filtered out ABC bec digribubi ond seats predact aodvice iwagi CEM ROC M ond dicteiny ing Ag of June 13 ABC ag empia overs wel trained a i anes re spp piitanrel o beth parma Appamon A hap r ire siecle cheba at morgen Potehi ibs DERUD mua rear a oun pee ict hih Pekha bh for Hie ee ah Airal 8 bebtbencn gees Hig mele dur ate tloamart and a cain ido cot cach paR patud i prepiri manjomd Du galio t schie ond manba
76. ly choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include e Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit See Scanning with Optical Character Recognition OCR on page 46 for more about OCR 36 DocuMate 262 Scanner User s Guide Scanning e PDF applications are for documents scanned to PDF format e Email includes Microsoft Outlook and other eMail applications If you are using Microsoft Outlook or AOL Version 9 0 or later your scanned documents are added to a blank eMail message e Storage and CD RW is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents See Transferring Scanned Documents to Storage on page 60 and Scan and Burn to a CD on page 55 for details e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another application s interface for scanning The One Touch
77. me Application Preconfigured Settings 1 Scan PaperPort Black amp White 200dpi Duplex 8 5 x 11 page Brightness 50 2 PDF PaperPort Black amp White 200dpi Duplex 8 5 x 11 page Brightness 50 Contrast 50 3 Print Printer Black amp White 300dpi Simplex 8 5 x 14 page Brightness 50 4 eMail Microsoft Black amp White 200dpi Simplex Outlook 8 5 x 11 page attachment Brightness 50 Contrast 50 5 Fax Fax Black amp White 200dpi Simplex Application 8 5 x 11 page Brightness 50 6 OCR Microsoft Black amp White 300dpi Duplex Word 8 5 x 11 page Brightness 50 7 Archive Transferto Black amp White 300dpi Simplex Storage 8 5 x 11 page Brightness 50 8 Custom Microsoft Color 100dpi Simplex Paint 6 x 4 photo size Brightness 50 Contrast 50 9 Paint Microsoft Color 300dpi Simplex Paint 8 5 x 11 page Brightness 50 Contrast 50 Scanning from Other Software In addition to scanning from the scanner buttons and the One Touch Button Panel you can scan directly from PaperPort and other software applications See the sections Scanning from PaperPort Scanning with the Windows Image Acquisition and Scanning with the ISIS Interface for details DocuMate 262 Scanner User s Guide 19 Scanning Configuring the One Touch Buttons 20 Right click on a button for example button 2 and the Properties window opens for that button QO gt xemo DocuMate 262 Bs GS of GS ete
78. n Document OCR Business Car Scan Magazine Page gt w E x Resolution hoo Fs gt i gt Advanced Settings _ Reduce Moire 2 al NOTE The location of various buttons on the panels may be slightly different on your Advanced Interface window The appearance of the window depends on your monitor s screen resolution To adjust the resolution 1 To use one of the preset resolutions for typical scanned items click one of the options in the list For example to set the resolution for scanning a business card select Business Card That setting is preset to read small print on a typical business card 2 To set the resolution manually drag the Resolution slider to the left to decrease the resolution or to the right to increase it You can also type a number directly into the resolution setting box or click the up and down arrows to increase or decrease the setting The resolution settings on your DocuMate 262 scanner range from 50 dpi to 600 dpi 3 Click Reset to return the resolution to its original setting The resolution panel also includes an advanced setting for Moire patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations To scan the image and limit or eliminate moire patterns select the Reduce Moire option DocuMate 262 Scanner User s Guide Scanning from Pape
79. nceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 103 It s Illegal in Canada 104 SS eS 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates
80. ner attached to your computer but you do not need to have a CD in the burner to select the destination OneTouch 4 0 Properties for Xerox DocuMate 267 Multi Function Options F a Custom Select format and page s Select destination Y l H A Hi w Microsoft WORD A GMP TIFF JPG PDF TEST A Microsoft WordPad Select configuration g Guality Color Document Notepad Color Photo 6x4 a Color Document yA ScanSoft PaperPort Quality US Letter Duplex Transfer to Storage US Letter Copy H E4 US Legal Duplex fe Burn to CD ROM Quality US Legal Drive E Choose a Page Format and a Scan Configuration Click Apply or OK Now start scanning using the button you selected to use to scan and burn to CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD DocuMate 262 Scanner User s Guide 55 Scanning 56 8 On the One Touch window make sure that the Burn to CD Destination Application is still selected and click the Properties button The One Touch 4 0 Link Properties window appears OneTouch 4 0 Link Properties Storage Ie oe Documents dropped on this link will be transferred to lt a storage devices iLe file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner optio
81. ner with those applications too NOTE When scanning the Basic Interface or Advanced Interface opens right away without opening PaperPort first if the button you re using to scan is set to Configure Before Scan and the selected option is TWAIN 64 DocuMate 262 Scanner User s Guide Scanning from PaperPort Scanning from the Basic Interface or Advanced Interface The instructions in this section are for scanning from the PaperPort Desktop using the Basic Interface or Advanced Interface To scan an item from PaperPort 1 Start ScanSoft PaperPort 9 0 The PaperPort Desktop opens Scan icon Folders Pane C PaperPoit File Edit view Item Tools Help Folders SS My PaperPort Documents Articles Bank Statements C Business Cards E Faxes Investments E OneTouch Docs 5 Photographs E Presentations C Real Estate E Receipts 5 Samples RE r oaro Photos Taxes Web Pages Hawaii Welcome Page 1 BEVeBeRwWMvBeerFeA Folder Samples PaperPort 9 5 items gt 2 Click the Scan icon on the PaperPort command bar sad The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane Scan pane Choose Xerox DocuMate 262 from here CX Paperf ort File Edit iew Item Tools Help re Sean gea Scanner xeros DocuMate 262 Scan what IEE Document Photograph Sett
82. ness 39 77 86 89 Burn to CD 29 55 Destination Application 56 button options 35 button settings 23 C CD other software 11 CD ROM drive 3 Color 39 73 color hue 78 options 78 Color Document 24 Color Document button 89 color filter 42 Comma Delimited 34 DocuMate 262 Scanner User s Guide Index components 2 computer specifications 3 Configure Before Scan 45 87 Contrast 39 77 86 89 csv file format 34 D date format 67 Destination Application 13 20 OCR 23 text file format 33 Destination Selector 14 Device Settings 39 43 Diffusion 90 Disc 1 6 Dither 90 Document Format 20 Document Management 36 documentation 3 dots per inch 75 dpi 75 86 Duplex 41 duplex button 2 13 14 41 E eMail 37 eMail Properties 30 error codes 97 Excel Spreadsheet 34 E Fax and Print 37 file format 34 file storage location 60 file type 68 flowing page 52 folder pane 65 Font Matching 49 Format and Page s 24 G gamma 42 78 grayed out options 21 89 GrayScale 39 73 107 Index GrayScale Document button 89 H Halftone 90 help 3 71 htm file format 34 HTML Document 34 HTML page 59 HTML Web Page 58 hue 42 image blur 76 preview 73 Image Documents Properties 28 Image Editors 36 image file 32 image file format 37 image size 80 improvements and settings 40 input size 78 installation 4 invert image 41 inverted text 57 ISIS 7 45 ISIS interface 87 J JPG 31 JPG file size
83. nning due to a paper jam in the Automatic Document Feeder a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the automatic document feeder cover To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size 94 DocuMate 262 Scanner User s Guide Maintenance Replacing the ADF Pad Assembly The ADF pad spring may wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad spring may be wearing out See the Xerox DocuMate 262 Scanner Parts List on page 102 for KS ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the scanner body to open the automatic document feeder cover 2 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out 3 Reverse the procedure to replace the new pad into its slots DocuMate 262 Scanner User s Guide 95 Maintenance Troubleshooting 96 In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and
84. ns Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings AdministratorsMy Do Documents transfered to the Burn to CD link are waiting to be written to CD 9 Make sure a CD is in the CD burner 10 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding The scanner will feed in the first page but will then stop until you select the application to use After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwarding DocuMate 262 Scanner User s Guide Scanning 3 Select Still Image Client as the Destination Application Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document OneTouch 4 0 Properties for Xerox DocuMate 267 Multi Function Options F Select format and pagels E Custom w ie Select destination Jk HP Lasenlet 4050 Series GA Pci cai seurnent E JA HP Color Lasenlet 4600 PS Select configuration gt Guality Color Document Micro
85. o check the scan setting before scanning press hold down and then release either the Simplex or Duplex button Press hold down and then release either button to see the setting for the selected LED number The One Touch Button Panel appears with the description of the selected setting This sample shows the current description of setting 6 This number corresponds to the LED on the scanner O O xero DocuMate 262 Quality US Letter Duplex Mode Blackihite 3 300 dpi Duplex Page 8 50 x 11 00 OCR Settings Brightness 50 The icon indicates the Destination Application for this setting The current name of the setting Your document will be scanned with these options for setting Number 6 The One Touch Properties window for that setting also appears in case you want to change scanning options before scanning OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options F 5l O CR Select format and pagels sl x Select destination H Acrobat Reader Microsoft Excel Select configuration Quality US Letter Duplex e Microsoft Explorer W Configure Before Scan Quality US Legal Duplex w Microsoft WORD A Microsoft WordPad Ey Notepad Use this window to reset the button settings for the destination applications file formats and so forth See Configuring the One Touch Buttons on page 20 to reset the settings 2 Click the close boxes on th
86. ognize text However not all of the fonts may be selected for the OCR process Using Font Matching you can select the fonts on your computer that match the fonts in your documents DocuMate 262 Scanner User s Guide 49 Scanning 50 Click the Font Matching button to see the Font Matching dialog box Font Matching Fonts on System Arial Black Book Antiqua Century Gothic Bookman Old Style Century Schoolbook Counter New a Garamond Haettenschweiler Lucida Console Tahoma Franklin Gothic Medium Use Defaults Cancel The list on the left are the fonts available on your computer system The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents If possible the list of Fonts for your document should include all the fonts in the documents you plan to scan To add new fonts to that list select a font in the Fonts on System list and click Add Note that when you select a font a sample appears in the text box so you can compare it with the fonts in your document to see if that s the right font To remove a font select it and click Remove To return the lists to their defaults click Use Defaults Click OK when you re finished Click the Process tab and choose the options from the Process window OCR Process Format When bringing in a new image Insert UIT gate tel a Cancel Automatically prompt for more pages W Automatically corect page orient
87. ons The button names such as PDF eMail or Fax indicate the original factory settings for a button For example the eMail button is set up to scan documents and then immediately attach them to a new eMail message in Microsoft Outlook Express But you can change the name the Destination Application and any of the other aspects of the button A question mark for a button such as shown for button 5 in the examples above means your computer does not have appropriate software for the initial factory settings Fax software in the example above In that case you would probably want to change the name and Destination Application to something else For example if you scan a lot of documents that have faint images such as hand drawn sketches in light pencil you might want to change the button s name to Sketches and the Destination Application to Microsoft Paint or some other drawing program See Configuring the One Touch Buttons on page 20 to change the settings of the buttons on the One Touch Button Panel DocuMate 262 Scanner User s Guide Scanning The Default One Touch Settings on Your Scanner When you receive your scanner its settings are preconfigured to scan items for various basic tasks such as email or fax and then send the scanned image to an appropriate preselected Destination Application The following table shows these factory default settings You can change any of these settings Destination Button Na
88. opriate for your DocuMate 262 scanner If you use the ISIS interface with other Xerox scanners grayed out options become active if appropriate To adjust the Color Document GrayScale or Text Document settings 1 Click the Color Document button the GrayScale Document button or the Text Document button and then click the Define button The dialog box on the left appears for GrayScale Document or Color Document The dialog box on the right appears for Text Document A Text Document scan is in Black and White Grey Color Document Settings Text Document Settings Brightness Manual Brightness Manual lt i 5 12 lt mi 128 Contrast Auto 126 Page Letter 6 511 in w Page Letter 8 5 x 11 in w Lox Cancel Brightness Drag the sliders or click the arrows to the right or left to adjust the brightness one unit at a time Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Contrast is set automatically for Color Document or GrayScale Document Because the Text Document option scans in Black and White the contrast option does not apply Resolution Click the menu arrow and choose a resolution dpi Your DocuMate 262 scanner can scan at up to 600 dpi Page Click the menu arrow and choose a page size Your DocuMate 262 scanner can scan a page up to 8 5 by 14 2 Click OK DocuMate 262 Scanner User s Guide 89 Scanning from PaperPort 90 To ad
89. ort desktop the PaperPort format On the PaperPort desktop Unless you changed it with the Settings option the name of the scanned image is the day date and number of scanned items that day For example the second item scanned on a day is followed by a 2 the third by a 3 and so on To change a name click it to select its text and type a new name The thumbnail images of the stack of documents has go to page arrows at their top right corners so you can click to flip through the pages in the stack The page counter underneath the thumbnail name shows which page you re viewing The small icon at the bottom right corner of the thumbnail image indicates the file format of the scanned item DocuMate 262 Scanner User s Guide Scanning from PaperPort The Single Page Items Check Box The Single page items check box on the PaperPort Desktop Scan Pane provides the option to add additional items to a scanning job If the check box is selected scanned items immediately appear on the PaperPort desktop If the check box is not selected this is the default the following message box appears when you close the Basic Interface PaperPort Scan eA 1 page scanned IF Item has more pages continue scanning For 2 sided pages scan side 1 of all pages Then flip the document over and scan the other side of the pages Scan Other Side Done e Click Scan More Pages to scan additional pages and add them to the stack of i
90. pengeti agom pobal plor 8 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color Scan Configuration Properties Scan Settings Page Settings Advanced Settings GrayScale Color Settings eo eles Color Hue Lo wees N 9 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings 10 Click OK to save the new configuration It will now appear in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination applications DocuMate 262 Scanner User s Guide Scanning The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Configuration Properties Scan Settings Page Settings Device Settings Advanced Settings Page options Fit to page reduce image if necessary Actual size crop image if necessary Center image on page Maintain aspect ratio
91. r AOL uses to find attachments AOL 9 0 however can attach documents automatically after scanning is finished 4 lf you need to set or change any internet options for AOL click the Internet Options button The Windows Internet Options Control Panel appears See your Windows documentation and AOL user manual for the settings on the Windows Control Panel DocuMate 262 Scanner User s Guide Scanning 5 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 6 Click OK 7 Click OK or Apply on the One Touch Properties window Selecting Page Format Options The Page Format options that you select determines the file format of the scanned document Appropriate page format options and file types are available for the type of Destination Application selected for the button The available options are for images and text fh H gt nS BMP PDF Ae wie sPDF Image Formats Text Formats s
92. r the options you want The options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 2 To add another application to the list click the Add Application button See the steps on page 27 to add an application to the list Click OK Click OK or Apply on the One Touch Properties window 28 DocuMate 262 Scanner User s Guide Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage If you have a CD burner attached to your computer you also use this dialog box to start the Burn to CD process OneTouch 4 0 Link Properties Storage Ie oe Documents dropped on this link will be transferred to a storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options
93. rPort Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility The following figure shows the brightness and contrast options Contrast is only available for Color and Gray Scale configurations CN Adjust Appearance Brightness 0 Es al To adjust the brightness and contrast 1 Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter 2 Drag the Contrast slider to the left to decrease the contrast or to the right to increase the contrast You can also type a number directly into the brightness or contrast setting boxes or click the up and down arrows next to the box to increase or decrease the setting 3 Click Reset to return the settings to their original numbers DocuMate 262 Scanner User s Guide 7 Scanning from PaperPort Adjusting Gamma Saturation and Color Hue If you re using the Color Configuration to scan you can adjust a group of color settings Gamma controls the brightness of the color midtones saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image The following figure shows the color options CN Adjust Response Curve Gamma h 00 J Pixel Rendering Saturation 0 z lt Color Hue 0 le e
94. ration 9 Still Image Client J Color Document US Legal Duplex US Letter Copy Duplex W Configure Before Scan F Quality Color Photo 6x4 amp Vivid Color Photo 6x4 amp Color Magazine Duplex sire the Properties O heeh 7 utton A One Touch 4 0 Link Properties dialog box appears for the type of Destination Application you selected and the available options are for that type of application DocuMate 262 Scanner User s Guide Scanning PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items OneTouch 4 0 Link Properties PaperPort Please select your preferences for ScanSott s PaperPort from the options below Select the destination folder for Scanned Documents ey My PaperPort Documents _ articles J Bank Statements J Business Cards T Faxes J Investments mm OneTouch Docs J Photographs J Presentations J Real Estate J Receipts J Samples My PaperPort Documents OneT ouch Docs 1 Select the PaperPort folder where you want the file of the scanned image to be located Click OK Click OK or Apply on the One Touch Properties window When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder DocuMate 262 Scanner User s Guide 25 26 Scanning 1 Text Documents Properties These properties apply to Microsoft Word Exce
95. riment with them to determine which is better for your scanned documents sPDF and nPDF are only available as page format options if you have installed OmniPage Pro 12 on your computer To scan with sPDF or nPDF Open the One Touch Properties window 2 Using the arrows choose a One Touch button to use for the SPDF or nPDF scanning 3 Select a Destination Application that uses a text format as the page format 4 Right click on the text format icon he FA nP Simple Text Rich Text Format word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Normal PDF OR options 5 Choose the Searchable PDF or Normal PDF option for the page format DocuMate 262 Scanner User s Guide 53 Scanning NOTE Not all Destination Applications have the sPDF and nPDF options Microsoft Word for example does not have them as scanning options The settings for the button button 8 in this example now show your page format selection OneTouch 4 0 Properties for Xerox DocuMate 267 Multi Function Options a Custom Select format and page s The page format Ls Y a HS A Select destination 3 icon is now set to 2 Microsoft Explorer BMP TIFF JPG PD the selection from i i the menu w Microzoft WORD Select configuration Quality Color Document A Microsoft WordPad 7 wi Color Photo 6x4 Color Document Notepad A Quality US Letter Duplex EA ScanSoft PaperPo
96. roperties window opens Select the Install Uninstall tab e Windows 2000 or XP The Add or Remove Programs window opens Make sure the Change or Remove option is selected 6 From the list of programs select One Touch 4 0 e Windows ME Click the Add Remove button e Windows 2000 or XP Click the Change Remove button 7 On the One Touch 4 0 InstallShield Wizard window select Remove and then click Next On the Confirm Uninstall window click OK On the Maintenance Complete window click Finish The DocuMate software is removed from your computer 10 Close all open windows and restart your computer DocuMate 262 Scanner User s Guide 99 Maintenance Step 2 Uninstalling the PaperPort Software To 1 To uninstall PaperPort 9 0 from Windows ME On the Windows taskbar click Start point to Settings and then click Control Panel Double click the Add Remove Programs icon On the Add Remove Programs Properties window select the Install Uninstall tab Select PaperPort 9 0 and click Remove On the Welcome window click Next On the Program Maintenance window select the Remove option and then click Next On the Remove the Program window select the Remove files option and then click Remove The PaperPort software is removed On the Uninstall Completed window click Finish Close all open windows and restart your computer uninstall PaperPort 9 0 from Windows 2000 or XP On the Windows taskbar click
97. rt US Letter Copy US Legal Duplex Seely Transfer to Storage Quality US Legal t gt eg lt Choose a Scan Configuration Click Apply or OK Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button 9 To search for the text open Adobe Acrobat Reader or Adobe Acrobat 10 From the Adobe Acrobat File menu choose Open and open the file you just scanned 11 From the Adobe Acrobat Edit menu choose Find The Find dialog box appears Find x Find What Type the text you want to Find here Match Whole Word Only pane Match Case Find Backwards Ignore Asian Character Width 12 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text 54 DocuMate 262 Scanner User s Guide Scanning Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your DocuMate 262 scanner onto a CD This feature is available only on computers running Windows XP To scan and burn to a CD Put a blank CD into your computer s CD Drive Open the One Touch Properties window Using the arrows choose a button to use for scanning and burning to a CD 4 Select Burn to CD as the Destination Application The Burn to CD Destination Application is only available if you have a CD bur
98. s completely The lamp in the Make sure that the lamp has scanner body has not been turned off manually malfunctioned See the steps on page 62 to turn the lamp on and off Re boot your computer If the problem persists contact Xerox Technical Support The lamp inthe ADF Make sure that the lamp has portion of the scanner not been turned off manually has malfunctioned See the steps on page 62 to turn the lamp on and off Re boot your computer If the problem persists contact Xerox Technical Support Paper jam See Clearing Paper Jams on page 94 DocuMate 262 Scanner User s Guide Maintenance Uninstalling Your Scanner To uninstall the DocuMate 262 scanner remove the One Touch software first and then remove PaperPort or other scanner software Step 1 Uninstalling the Scanner and One Touch Software 1 On the Windows taskbar click Start point to Settings and then click Control Panel 2 Double click the Scanner Cameras icon e For Windows 2000 click the Devices tab select the Xerox DocuMate 262 scanner and click the Remove button to remove the scanner from the list Click OK e For Windows ME or XP right click the Xerox DocuMate 262 icon and select Delete to delete the scanner from the list Unplug the USB cable from the scanner Click the Back button in the toolbar to go back to the Control Panel 5 Double click the Add Remove Programs icon e Windows ME The Add Remove Programs P
99. scan a color item with the preset Custom scan settings The configuration settings appear as a list Click the plus sign to see the full list Click the minus sign to collapse the list e Black amp White is for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items DocuMate 262 Scanner User s Guide Scanning from PaperPort e GrayScale scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this setting to turn its colors into gray shades The file size is about one third the size of a color scan e Color scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the image type options 5 Click the Preview button to preview the image before scanning Review the image to determine if adjustments are needed To adjust a setting click the setting in the list on the left below the selected configuration A panel opens on the right side of the Advanced Interface for the selected setting Select new options on that panel See Adjusting the Image with the Advanced Interface on page 74 for details on changing scan settings 8 optional To preview the image again put the document back into the scanner s automatic document feeder
100. scanned item EFA Still Image Client Select configuration z SO 4 Color Document 4 The settings that ay the scanner uses US Legal Duplex 8 j when scanning E US Letter Copy Duplex 3 with the currently W Configure Before Scan 8 selected button Quality Color Photo 6x4 in this case amp Vivid Color Photo 6x4 8 button 2 i F Color Magazine Duplex 8 The settings on the Properties window are Select Destination the list of applications that can open to display the scanned image for the selected button To configure the list of available applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 35 for more information DocuMate 262 Scanner User s Guide 21 Scanning 22 Select Configuration the list of available scan configurations for the selected button The configuration settings include scanning mode resolution dpi page size brightness color saturation hue and gamma To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Select configuration Color Document 4 amp Click the icon ofa E US Legal Duplex amp selected configuration ee oe to view its settings a Ua Sater Get E pler 3 Mode Blackihite c 200 dpi Page 6 50 x 11 00 Settings Brightness 50 2 I W Configure Before Scan Quality Color Photo 6x4 Sa T
101. se Remove all shipping tape from the top and bottom of the scanner Carefully remove the protective foam from the ADF cover release then press the release and open the automatic document feeder cover 3 Carefully remove any foam particles that may have gotten inside the document feeder and close the cover DocuMate 262 Scanner User s Guide Installation 4 Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 Install the Software DocuMate 262 Scanner User s Guide 5 Installation Step 2 Install the Software NOTE The software is on the two CD s you received with your scanner Please be sure to install from Disc 1 first To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert Disc 1 into your computer s CD ROM drive The CD automatically starts NOTE If the CD does not start check the following e Make sure you have inserted Disc 1 e Make sure the CD drive s door is completely shut e Open Windows Explorer and double click the icon for your CD ROM drive From the list of files on the CD double click the file named START32 EXE 3 On the installation menu select Install Products
102. selected as the interface to use NOTE You can also use the ISIS interface from other ISIS compliant applications such as QuickScan 3 0 that you received with your scanner Please see Scanning from ISIS in Other Applications on page 92 ISIS is selected by right clicking on the Configure Before Scan configuration and selecting it from the menu OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options F Select format and page s gt Paint Select destination Yi A ii Microsoft Faint BMP JPG ScanSoft OmniPage Select configuration F Guality Color Document W Configure Before Scan Right click on Configure Before Scan to get the menu and choose ISIS to use itas the interface to configure before scan ox 0K Cancel Apply DocuMate 262 Scanner User s Guide 87 Scanning from PaperPort 88 When you press the button to scan the One Touch ISIS Scan window opens Use this window to select scanning options and start the scanner OneTouch 1515 Scan on Xerox DocuMate 767 Auto Feed Color Document Image 128 200 dpi 128 200 dpi Define GrapScale Click a button Image 128 7 200 dpi to choose the type of scan Test Document Image 128 200 dpi Click Define to change the scan settings for the selected button Define Custom Document Image 128 300 dpi 128 300 dpi Define Document Size Info Fage
103. settings of the previewed image as desired e Change the button selection for the type of image e Adjust the custom settings refer to the next section Fine Tuning Your Scans e Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 12 Preview the image again When you are satisfied with the image click the Scan button If the Single page items check box is selected on the Scan pane the scanned item appears as a thumbnail on the PaperPort desktop DocuMate 262 Scanner User s Guide Scanning from PaperPort 13 If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished 14 On the PaperPort Scan message box click Done NOTE Refer to The Single Page Items Check Box on page 71 Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item To select the scanner settings before you scan Scan using Xerox DocuMate 262 What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan saa Color picture putt O Grayscale picture Black and white picture or text a Custom Settings You can also Adjust t
104. sic Interface to adjust the image NOTE If you want to preview for a stack of pages use one of the pages as a test page and load it into the scanner Click the Preview button and adjust the scanner settings Then replace the page on the stack at its original position and load the stack into the scanner Then just click the Scan button 4 Adjust the brightness contrast and resolution until the picture is what you want You can also change the picture type again for example from color to grayscale DocuMate 262 Scanner User s Guide 69 Scanning from PaperPort 70 To preview the item with the new settings place the document into the ADF again and click the Preview button again on the Basic Interface When you are satisfied with the preview image place the document into the ADF again and click Scan If the Single page items check box is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished See The Single Page Items Check Box on page 71 On the PaperPort Scan message box click Done When scanning is complete thumbnail images appear on the PaperPort Desktop BHVaeSHwMr7 Geer ae Folder Samples Paper Port 9 5 items A thumbnail image of the The small icon represents scanned item appears on _ the file format in this case the PaperP
105. soft Paint Color Photo 6x4 Color Document Quality US Letter Duplex gt aj ScanSoft OmniPage Outlook Express E a Ue lela Cop J E US Legal Duplex Er Still Image Client Quality US Legal Ce e eg i Choose a Scan Configuration Click Apply or OK Start scanning using the button you selected for event forwarding A dialog box appears for you to select the application to use for scanning Xerox DocuMate 262 OneTouch Event Forwarding Select the program to launch for this action Microsoft PhotaL raw Microsoft PhotoD rar ees Microsoft Scanner and Camera Wizard Download pictures from a camera or scanner OmrniPage Pro 12 0 OmrniPage Pro 12 0 PaperPort PaperPort Always use this program for this action 7 Select the application in the box and click OK Now the application you selected opens and you can continue the scanning from that application s TWAIN interface DocuMate 262 Scanner User s Guide 57 Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document whether a single page or multiple pages you can have the pages converted directly to html formatted pages for posting directly to your web site Those pages are then viewable by visitors to your web site without the need for any internet plug ins or other special processing This is essentially from your scanner to a web ready format in one automatic step To sc
106. stered trademark The ENERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Product recycling and disposal for USA Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program If your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities 106 DocuMate 262 Scanner User s Guide Numerics 24 Bit Color 90 256 Level Gray 90 A ADF cleaning 93 ADF pad assembly replace 95 Advanced Interface 65 72 adjust settings 74 new profile 87 profile 87 Advanced Properties 85 advanced settings 42 AOL Version 9 30 Archive button 60 aspect ratio 43 auto trim 79 Autocrop to Original 40 AutoRotate image 43 B background color 51 Basic Interface 69 bit depth 101 Black amp White 39 72 90 blurred image 76 BMP 31 Bright
107. t to group them by date you can choose the week and month options 5 Click OK to save the options for the selected button DocuMate 262 Scanner User s Guide 37 Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings OneTouch 4 0 Properties for Xerox DocuMate 262 Multi Function Options f H P D F Select format and page s W a i IS a Select destination Z FAL T ScanSoft PaperPort BMP TIFF JPG PDF sPDF s Still Image Client Select configuration The Scan Configurations J Color Document US Legal Duplex E US Letter Copy Duplex The Lock Icon W Configure Before Scan g Quality Color Photo 6x4 P Vivid Color Photo 6x4 Color Magazine Duplex oe ner ae Click New to create a Dene eee ieee gee Note the lock icon on the preset configurations Although you can unlock and edit the preset configurations we recommend that you leave them locked and only add new configurations That way you will always have the original factory set configurations available To create a new configuration 1 Open the One Touch Properties window and make sure the Multi Function tab is selected 2 Scroll through the applications in the Select Destination list and click the type of application for which you want to create a new scan configuration When you
108. t to scan The boxes to the left show the relative position and size of the selected area You can now move and resize the rectangle to adjust the specific area to scan 4 To move the rectangle put the crosshairs cursor in it hold down the Ctrl key and drag the mouse You can also type new numbers in the boxes on the left 5 Toresize the rectangle click in the Width or Length boxes and type new measurements To set the units of measurements click the menu arrow for the Units box and choose the measurement units 6 To start over with a new rectangle click on the image and drag a new rectangle 7 When the area is exactly what you want click OK Now when you scan with the ISIS interface only the selected area appears as an image in the Destination Application DocuMate 262 Scanner User s Guide 91 Scanning from PaperPort Scanning from ISIS in Other Applications You can also use the ISIS interface from QuickScan 3 0 that you received with your scanner The QuickScan 3 0 software is on the Disc 1 CD Note that the ISIS interface for the other applications may vary from the descriptions provided in this User s Guide If you open the QuickScan 3 0 software to scan directly from it you may see the following warning message A driver installed on this system CO AWINDOWSAPIRT RAN SERS can PSM has not been certified by Figel Translations It may work or it may cause probleme including Application Errors Cli
109. tems placed on the PaperPort desktop e Click Scan Other Side to reload and scan the other side of previously scanned pages This option is only available once e Click Done if you are finished scanning The scanned items are placed on the PaperPort desktop To learn more about the PaperPort software please see the ScanSoft PaperPort User s Guide on the Installation CD Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer also to the PaperPort Getting Started Guide and PaperPort User s Guide on the CD DocuMate 262 Scanner User s Guide 71 Scanning from PaperPort Scanning from the Advanced Interface Advanced Interface Choose Simplex one sided or Duplex two sided from this menu Click an icon to select a configuration Color Grey Scale or Black amp White Clicking the sign in front of Custom shows Custom s scan settings Click a setting in the list to change it The setting s options appear on the right side of the Advanced Interface where you can make changes if necessary Check the Scan Info to make sure your computer has sufficient space for the image Warning icons on this box appear if your computer does not have enough space for the scanned image s
110. to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0659 000 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Table of Contents Welcome Whats in the BOX lt 2 56 gato t iao eae GS ale aw Gone are RIS ea ae Et ee Gav oo a est Baw a res 1 The Xerox DocuMate 262 Scanner 0 0 0 ee ee eee ees 2 What You Need 25 dau adn ade ekarriari eaea es ah w oho ee oa bee ea eae ee we ee eS 3 WOCUMENM AON ss 0x06 we ee doe oe oe eS wea eee eed ee Phe Sea ae Sealed ee 3 Installation Step 1 Assemble the Scanner 1 0 0 0 0 0 ee eee ees 4 Step 2 Install the Software 20 0 ee ee eee eee ees 6 Step 3 Connect and Power On the
111. u already previewed the page and its image is displayed on the Advanced Interface just click the Trim button to see the dotted line around the edges of the trim area 2 Check to make sure the dotted line encloses the area you want to scan A new Scan Info box at the lower left of the Advanced Interface shows the information for the auto trimmed area If the dotted line is not exactly where you want it put the pointer on the line and drag the mouse For example if you want the scan to include a border around the area drag the line to be slightly larger than the auto trimmed area 3 When the trimmed area is what you want replace the page that you used to get the auto trim area in step 1 above 4 Click Scan If you are scanning multiple pages they are all scanned with the same auto trim area DocuMate 262 Scanner User s Guide 79 Scanning from PaperPort Scanning from Xerox DocuMate 262 to PaperPort Auto Document Feeder Duplex Ba EE Color Configurations Custom e Resolution 100 DPI O Brightness 0 Contrast 0 ki Gamma 1 55 6 Saturation 0 Color Hue 0 Degrees iO Scan Size Color Better Quality E Grey Scale Configurations EO Black amp White Configurations Image Size 1 15 MByte Free Space 6 94 GByte iy 0 0 10 7 Remove fee eer ae j don pease Basic Interface Preview Scan The Scan Info box shows the size and position of the area 80
112. uide 1 Welcome The Xerox DocuMate 262 Scanner Paper guide LED Number Destination Selector button Simplex button Duplex button Status light ADF cover release Power switch Z USB port Power jack Paper guide Holds documents in place Adjusts to fit the document width LED Number Shows the current scan setting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Destination Selector button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the nine settings Simplex button Press to scan a one sided document Duplex button Press to scan a two sided document Status light Shows the scanner s status A rapidly flashing green light indicates the scanner is preparing to scan A steady green light indicates the scanner is available to scan Refer to the Troubleshooting section for additional details Output tray Holds documents after scanning through the automatic document feeder ADF ADF cover release Opens the cover on the ADF Power switch On Off power switch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer 2 DocuMate 262 Scanner User s Guide What You Need Welcome An IBM compatible PC with A CD ROM drive An available Universal Serial Bus USB port A Pentium I
113. ur hardware Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner i us o0 f P 8 DocuMate 262 Scanner User s Guide Installation Step 3 Connect and Power On the Scanner Connect the power supply and power cord and then turn the power on To connect your DocuMate 262 scanner 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply SA60 24 made by Sino American included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet 3 Turn on the power switch located on the back of the scanner to the left of the power port The status light comes on and flashes indicating that the scanner is receiving power Now proceed to the next section Step 4 Connect the USB Cable DocuMate 262 Scanner User s Guide 9 Installation Step 4 Connect the USB Cable The DocuMate 262 scanner connects to any available USB port Check your computer s manual for USB port locations NOTE You can connect the scanner to your computer while the computer is running You do not have to shut down your computer 1 Plug the USB cable into the USB port on the scanner and then into
114. words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns Multiple Columns no Table Choose this option if some document pages contain text in columns and you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single Column with Table Choose this option if your document contains only one column of text and a table The table will be placed in a grid in the text editing application you have selected You can later specify whether to export it in a grid or as tab separated text columns Spreadsheet Choose this option if the entire document consists of a table that you want to export to a spreadsheet program or have treated as a table No flowing text or graphics zones will be detected Template lf you created a zone template in OmniPage Pro 12 choose a zone template file to have its background value zones and zone properties applied to all OCR scanned pages from now on No Formatting NF The document will be plain text decolumnized and left aligned in a single font and font size You can export plain text to nearly all file types and target applications and graphics tables and bullets can be retained When exporting to Text or Unicode file types graphics and tables are not supported Retain Fonts and Paragraphs RFP This output format retains the font and paragr
115. ws until Button 6 is on the panel then click Button 6 Your scanned pages appear in the Destination Application with their text ready for editing and other text processing NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the original spreadsheets Selecting OCR Options The OCR Options are only available if you have installed OmniPage Pro 12 on your computer NOTE OCR options apply globally to all the One Touch buttons that perform OCR For example Button 6 is set by default to OCR text but Button 8 is not If you reconfigure Button 8 to also OCR text the OCR options you select for Button 8 will also apply to Button 6 To select OCR options 1 Open the One Touch Properties window 2 Using the arrows choose a button that has Destination Applications that use the text format as their file type 3 Select the Destination Application to get one of the text format file types as the page format 4 Right click on the page format icon to see the menu DocuMate 262 Scanner User s Guide 47 Scanning 5 Choose OCR Options from the menu i PA 2 Simple Text Rich Text Format Word Document w OLR options The OCR Options window opens with the OCR tab selected Options OCR Process Format Languages in document User dictionary M4 English none Afrikaans Albanian a Professional dictionaries Canc
116. you can set the text file type independently for each button Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields separated by commas When the document is converted into editable text by the OCR software the fields are maintained so you can copy and paste them to a database or spreadsheet application Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro 12 This format converts scanned text into PDF with text search and OCR capabilities It is only available if you have installed OmniPage Pro 12 on your computer See Scanning with sPDF or nPDF and Searching for Text on page 53 for details Normal PDF The nPDF file format used by Adobe Acrobat and OmniPage Pro 12 This format also converts scanned text into PDF with text search and OCR capabilities plus you can edit the text in an nPDF image if you have a PDF editing program The nPDF format is also only available if you have installed OmniPage Pro 12 on your computer See Scanning
117. ys use the paper guides on the scanner so the page is not skewed Skewed pages may not scan properly For single sided scans the scan area is the size of the image For double sided scans the scan area is the size of the larger of the two areas on the front and back of the page DocuMate 262 Scanner User s Guide Scanning e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode at 200dpi or less e Invert Ilmage Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image e Duplex Scan both sides of the page If this option is not selected the scanner will scan the front side of the page only NOTE Because you can set Duplex and Simplex for the One Touch buttons there could be a conflict when you press the Simplex or Duplex button on the scanner Regardless of the One Touch setting the scanner button always takes precedence In other words even if the LED number on the scanner has a setting for Duplex when you press the Simplex scanner button the scanner scans in Simplex mode and vice versa e Skip Blank Originals Skips pages that are completely blank Typica
118. ze and the lower the quality the smaller the size For example for images on your web site you may accept less image quality and a smaller file size so images load faster on your web pages The Good Quality and Lower Quality options produce reasonably good images To select your own option click Custom and drag the slider Click OK DocuMate 262 Scanner User s Guide Scanning from PaperPort Scanning from the Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image After adjusting the appearance you click the Scan button on the Basic Interface not on the scanner to scan the item Scanning from Xerox DocuMate 262 to PaperPort Auto Document Feeder Duplex v Picture Type Color Picture v Brightness mp o Resolution DPI 200 v Page size Letter 8 5 x 11 inches 215 x 279 mm Advanced Interface Click the Advanced Interface button if you would rather scan with the Advanced Interface 1 From the Scan Type menu choose the option to scan Simplex one sided or Duplex two sided 2 Choose the color grayscale or black and white option from the Picture Type menu NOTE If you want to preview the document before scanning make sure only one page is loaded into the scanner Prey 3 Click the Preview button TEYE The scanner scans the item and displays a preview image You can now use the options on the Ba

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