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KYOCERA ECOSYS M6535cidn

1. Savein J CPFader 7J e mem r Name T Date modified Type oF over cp o 7 ile meoies LIFAXCover cof 9 30 2010302PM_ CPF Fil Destop brates ks Computer Network a Objectrane FAX Coverapf ae Saveastype Cover Page Templates cof x Cancel 6 Close the Edit Cover Page screen 7 The new template will be registered at the top of the list and can now be selected Le es Sending Options Cover Page Authentication Sender Infomation Cover Page IV Attach Cover Page Edit Message a Cover Page Templates Engish template 01 Engish template 02 Engish template 03 Engish template 04 Engish template 05 German template 01 German template 02 New Edt Delete Preview OK Cancel 6 27 Sending Faxes from PC gt Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed or to actually terminate that transmission Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar OE a a ch 10 10 PM 10 10 2014 Double click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed r e Document Help Document e ed CSIEE Status Test Page Pages FAX Number Recei
2. L 4 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to the following gt Changing Transmit Settings page 6 14 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to the following Using Cover Pages page 6 18 6 8 Sending Faxes from PC gt Basic Transmission 6 Set the destination 1 Use the keyboard to enter the destination fax number in the Address Setting tab 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination r aey ow Address Setting Gover Page Sender Information Option FAX number Option Settings Add to Destination List Destination List Select from Address Book Oltems Remaining 100 Items FAX number Company Department Recipient Edit Delete Delete All L 7 Click Send Transmission will begin Sending Faxes from PC gt Basic Transmission Configuring the Driver Default Settings Use
3. When you lift the handset of the connected telephone set you can talk to the other party 4 lt lt After the end of the conversation you can receive faxes by using the Remote Switch Function NOTE At the end of the conversation you can also receive faxes by using the Remote Switch Function Remote Switch Function page 5 34 5 26 Using Convenient Fax Functions gt Using a Connected Telephone Preparation Select Auto FAX TEL FAX page 8 6 4 The telephone rings The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Rings FAX TEL page 8 8 2 Answer the call When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can also receive faxes by using the Remote Switch Function Remote Switch Function page 5 34 When the call is from a fax The machine starts receiving fax originals 5 27 Using Convenient Fax Functions gt Using a Connected Telephone FAX Answering Machine Auto Switch Reception This method is convenien
4. OK Cancel 3 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list NOTE Original Cover Page templates can be created Creating New Cover Page Templates page 6 25 6 23 Sending Faxes from PC gt Basic Transmission 4 Check the contents of the Cover Page 41 Click on the Preview button A preview of the currently selected template will be displayed To display a different template use the drop down menu at the top of the dialog box or click on the lt d or gt button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the Close button 5 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button A maximum of 1 000 characters can be entered 6 Click on the OK button 6 24 Sending Faxes from PC gt Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page NOTE For information regarding the registration method refer to the following 4 Sender Information Tab page 6 13 Ba Sending Options Cover Page Authenticatie Sender information Company Department Name Telephone Number FAX Number E mail Address
5. ceeecceceeeeceeeeeseenceeeeeeeeeeeeeeeeeaeeeeeeeeaaeeees 8 14 Registering Permit ID NO scrresssarmanceineroaiais ariii 8 15 Changing and Deleting Permit ID NO o oo eececeeeeeeeeeeeeeeeeeeeteeeeeeeeeeenaeeeeseenaaeeees 8 16 Setting Send ReStriction 5 ccccccceceesceccceceeeeceeceesenecceeeseeeceeeeessecedeeeeneaceeeetenecceaetenes 8 17 Setting Reception Restriction 2 0 0 eceeceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeseeeaeeeeseenaneees 8 17 Unknown Number Reception 2 0 0 2 ccceeeeee cece ceeeeeeeeeceeeeeeeeeeeeeceecaecaeeeeeeeeeeeeeeeeesenea 8 17 Unusable Time ooo eeccceeecceeee cere eee ee eee eecneeeeeeeecneeeeeeteceeeeeeeeeneaeeeeeseeaeeeeseceeaeeeeseeeaeeeeeeeeaees 8 18 Account Management ssccscnarrsireii iire a eaeneecece ssancecueeasanecuees snahceeseestadeeueessaee 8 19 9 Troubleshooting BER BRR RRR RRR RRR RRR RRR RRR RE REE RRR EER eee 9 1 Indicators During Sending Receiving Operation ceeeeeeeeeeeeeeeeeeeeeeeeeeeeieeeeeetieeeeeeenee 9 2 Responding to an Attention Indicator Flashes 0 00 0 cee ccecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeneeeeesenneaeeees 9 2 Precautions When Turning Power OFF cccecceccceeeeeeneeeeeeeeeneeee eee eeieeeeeeticieeeeeetineeeeerenae 9 3 Messages 0 ceeececcecesccccceeeeecceeeeeeeeaeeeeeeseaaeeeeeseaaaeeeeesaaaaeenesseaaeaeesasaaaeeaeseeaaaeeeeeseeaaeeneneeeaeeneeas 9 4 Emor Code List ccc ieiesccincisdiceeteiiheeced sag eee dneseleecedi EE AE 9 5 Troubleshooting
6. Metric Select from A4 A5 A6 B5 B6 Folio or 216x340 mm Inch Select from Letter Legal Statement Executive or Oficio II Others Select from 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Cardstock Oufuku Hagaki Return postcard Youkei 4 Youkei 2 or Custom For instructions on how to specify the custom original size refer to the following gt Machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals Original Orientation To scan the original in the correct orientation specify which side of the original is the top To set a 2 sided original the orientation of the placed original must be set Duplex Select the type and orientation of the binding based on the original Item Description 1 sided Set when using a 1 sided sheet original 2 sided Set when using a 2 sided sheet original that will be bound on the left or right Other Duplex 1 sided Set when using a 1 sided sheet original Settings 2 sided Binding Left Set when using a 2 sided sheet original that will be bound on the left or Right right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top Original Orientation Select the orientation of the original document top edge to scan correct direction This function is not displayed when 1 sided
7. Enter the E mail address to receive the send result report Lok o Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template 4 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box Default Settings Dialog Box page 6 11 2 Edit the Cover Page templates 41 Place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed ESA Sending Options Cover Page Authentication Sender Information Cover Page I Attach Cover Page Edit Message Cover Page Templates Grn us paeo n 04 w Preview OK Cancel 6 25 Sending Faxes from PC gt Basic Transmission 2 Enter the characters From the Menu bar click on Insert and then Textbox and then position the textbox and enter the characters aram File Edit View Inset Layout Help 3 Position the field box From the Menu bar s Insert menu select the field box to be positioned Sx File Edit View Insert Layout Help To Recipient Company IMPORTANT If there are too many characters in the entered information such as recipient name or company name the information will not fit in the field box and some of the characters could be cut off When positioning the fiel
8. Do not use the telephone to report a gas leak in the vicinity of the leak Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de mat riel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pr s de l eau p ex pr s d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pr s d une piscine Eviter d utiliser le t l phone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pr s de la fuite 1 4 Legal and Safety Information gt Notice 4 Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the ma
9. FAR 1111 1111 From Nancy DEF corporation Sales Department on FN 8 FAG 2222 2222 TEL 3333 3333 ORORONONONONONONONONONONONON Please call me when you receive this fax 1 Recipient Name Destination Company Name Destination Department Name Destination Fax number Sender Name Sender Company Name Sender Department Name Sender Fax Number oO MO NI DMD oO A WwW N Sender Telephone Number Oo Message Sending Faxes from PC gt Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below 4 Open the Transmit Settings dialog box Perform Steps 1 to 7 of the Basic Transmission method to display the Transmit Settings dialog box Basic Transmission page 6 7 When selecting the destination from an Address Book refer to 1 Selecting a Destination from the Address Book select the destination and go to Step 4 1 Selecting a Destination from the Address Book page 6 14 2 Enter the fax number In the Address Setting tab enter the destination fax number and click on the Option Settings button u a TIDE Option Sender Infomation 2 FAX Number Add to Destination List Destination List Select from Address Book 2 Items Remaining 19 98 Items Company Department Recipient a
10. eee cececeeeceeeeeeeeeeeeeeeeeeeaeeeeeeeaeeeeeeeeneeeeeneeaas 3 13 Logging in when Job Accounting has been Enabled 0 cecccceceeceeeeeeeeeeneeeeeeeenneeeeeeeeneeeeeeeenaeeeeesenaaes 3 14 Fax transmission TUNCUHONS coc isisdsetiiaaiedeeedsieccenes E EE EEA 3 15 Quiet MODS seniems nu gingii ai E AAA EE dazed EATE AAE AEEA 3 16 Ongnal SZE sea E EEr ASEE 3 16 Orginal Orientation sirecranssdir ii a A AE AE AE E ccna Meet deedeedtas 3 16 DU ssa ah atte cease E a a ceca age a a E a e Ta 3 16 FAX TA RESOMMOM asan E avinedl wheel adele ings 3 17 DGNSIY sescccaesssnencdesuvstncccerytanceesea a a O 3 17 Original Image acsesieieiniunciieinsaincinreninan rene ee enna ae NAAA ENEKEN A AARNEN KAANANE KERANTEN EA KEET ee A ANEAN EE EEATT EEEE E 3 17 Continuous Soan seceta in a cack eee A E E R R 3 18 FAX Direct Transmission nearen iness E T AS 3 18 Cancelling Direct TranSmiSSlOm s c2 gcse acededeauyyedeveaynsgd ees accdecclivssdepcavh ape cust sgeceesnnneaded uh aeevednsedgesiereed 3 18 Manual Send cestice ne siete eens deen AE tiga eecdccleletinetlelaaninaceededeeias 3 19 FAX Delayed Transmission cccceceecceeee eee etter eee eee ee ee eee neers eee eee eee neeeenaaaeeeeeenaeeeenee 3 20 Cancelling and Sending Delayed Transmissions Queued eee ceeceeeeeeeteeeeeeeeteeeeeeeaaeeeeeeeaaeeeeeeenaas 3 21 Standby TRANSMISSION oan a E paced decctvmnsdleces e a a dees 3 21 Interrupt SON M 3 22 JOB Finish Notita 2 1 cceciadit
11. Legal and Safety Information gt Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile WARNING Indicates that serious injury or even death may result from insufficient A attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from A insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol AN General warning A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Z Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warni
12. Send Start Check the destination and press the Start key NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Confirmation Screen of Destinations page 7 10 5 14 Using Convenient Fax Functions gt Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Deleting Originals After Polling Transmission page 5 15 NOTE You can store up to 10 originals for polling transmission You can
13. 1 2 Select the Status Job Cancel key Select the job to be sent by priority override 1 Select Send Job Status 2 Select the fax job to be sent by priority override and select Menu gt Priority Override gt Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue NOTE If a fax job is in progress the priority override fax job will be sent after the job in progress is completed If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority override job will be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job is a broadcast transmission the priority override job will not start until the current broadcast transmission job is finished 3 4 Sending Faxes gt Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned 4 Select the Stop key During memory transmission to cancel scanning while originals are being scanned select the S
14. 1 FAX on the Home screen gt Address Book gt Menu gt Edit 2 Select the destination contacts or group to edit NOTE Destinations can be sorted or searched by destination name or address number Choosing from the Address Book page 3 9 2 14 Before Using the Fax Machine gt Registering Destinations in the Address Book 2 To edit the destination Editing a Contact 1 Change Address Number Name and destination type and address How to change refer to the following Adding a contact page 2 11 2 After you have completed the changes Save gt Yes Editing a Group 1 Change Address Number and Name Adding a Group page 2 13 2 Select Member 3 To delete any destination from the group select the destination and select aj Select Yes in confirmation screen 10 10 C 1B Sales department 1 0123456 S J Support department 0234567 c 0 4 To add the destination select Select the members to be added to add them t Ue Sales department 1 0123456 f Support department 0234567 11 t 5 After you have completed the change of members select End 6 After you have completed the changes Save gt Yes The changed group is registered Deleting a Contact or Group Display the screen FAX on the Home screen gt Address Book gt Menu gt Delete To delete 1 Select the destination contacts or group to delete 2 Select Yes 2
15. Before Using the Fax Machine gt Registering Destinations in the Address Book 5 Adding a Group Set a sub address To use sub address communication a sub address and password must be registered 1 Select Sub Address 2 Select Sub Address and Password and enter each item then select OK For the procedure for setting a sub address refer to the following Sub Address Transmission page 5 14 Register the destination 1 Select OK 2 Check if the destination entry is correct and select Save The destination is added to the Address Book Compile two or more contacts into a group Designations in the group can be added at the same time When adding a group a maximum of 50 groups can be added in the Address Book Before adding a group in the Address Book the contacts to be included in the group must be added first NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu 1 Display the screen FAX on the Home screen gt Address Book gt Menu gt Add gt Group Enter the group name 41 Enter the group name to be displayed on the Address Book gt Next gt NOTE Up to 32 characters can be entered For details on character entry refer to the following Character Entry Method page 10 2 2 To specify an Address Number select Add
16. No print output after reception Is memory forwarding activated Check the forwarding destination 5 2 Cannot receive document Is the modular cord connected Connect the modular cord correctly correctly Is Communication error Remedy the cause of error and ask the 9 5 displayed sender to retry Are you using an IP telephone You may be able to temporarily clear the 8 9 line communication error by changing the setting of RX Start Speed in Reception Is RX reception restriction Cancel the RX restriction 8 10 activated Cannot perform memory Is free space available in the Receive after the memory has free space reception memory or create free space in the memory Cannot perform sub address Is the recipient fax machine Sub address transmission cannot be transmission equipped with a sub address performed unless the recipient fax transmission feature machine has a similar sub address transmission feature Is the entered sub address or If your entry is correct check with the 5 14 sub address password identical recipient This machine does not use a to the sub address or sub sub address password for reception address password registered in the recipient fax machine Is free space available in the Check with the recipient memory of the recipient fax machine Cannot perform memory Is memory forwarding set to Check the memory forwarding setting 5 2 forwarding On 9 8 Troubleshooting gt T
17. When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below 4 Select FAX on the Home screen Turn on polling reception Functions gt FAX Polling RX gt On 3 Specifying destination Methods For Entering the Destination page 3 7 4 Press the Start key The operations for reception begin NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Confirmation Screen of Destinations page 7 10 Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 4 Select FAX on the Home screen Turn on polling reception To turn on polling reception refer to the following Polling Reception page 5 17 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following Sub Address Transmission page 5 14 For the procedure for selecting a destination refer to the following Methods For Entering the Destination page 3 7 NOTE You can select destinations using a combination of numeric ke
18. ccc ceeeeeceeeeeecee cece ee eee eee teeeeceaesaesaeeeeeeeeeeteeeneees 5 26 FAX Answering Machine Auto Switch Reception c ceecceeeceeeeteeeeeeenneeeeeeenaaes 5 28 DRD Reception Available for Some countries eeeeeeeeeeeeneeeeeeeeneeeeeeeeetaeeeeeeeeaas 5 30 Manual Seid accce ditedecenvitacdeehacgetet acedeneldaade er aatadedeasidlsevbrditageenviladtaeeniaeendne 5 32 Manual Reception cecccececcecceeeeeeeeeeeeeeeceaecaeeeeeeeeeeeeeesecaeaaecaeeeeeeeeeeeeeseeesenaees 5 33 Remote Switch FUNGON sic ecietccedec sstedeeessiastedeeeesiadeev ected teases Gatadeeres nicer diced 5 34 Flow of Network FAX Sending c c cccceeeeeecceeeeeeeneeeeeeaaeeeeeeeeaaeeaeeeeaaaneeeeeeaeeneeeeeeneneeeeede 6 2 Flow of Network FAX Receiving eseeeececeeeeeeeeeeeeceeeeeeeeseeeeeeeeseceeeeeeeeeneaeeeeeseeaaeeeseeeaeeees 6 2 SOUP ies cee raa A bavaas danced ada devs ER age dea A E AE E 6 3 Installing the FAX Driver cecccecceeeeeeeeeeeenneeeeeeeeaeeeeeeeaaeeeeeeeaaeeeeeeeaaeeeeeeenaeeeeeneaas 6 4 Uninstalling the FAX Driver cccccccccccccceseccceeseseeceeeesssesceaeesseceneeeesseceneceseeneetecteneeenes 6 6 Basic Transmission 00 0 0 eee eeeeee etree ee te ee eee erred eee re eee ee taaeee eee taaeeeeeenaeeeeee 6 7 Configuring the Driver Default Settings 20 0 ecceeeeeeeceeeeeeeeeeeeeeeeseeeeaeeeseeenaeeees 6 10 Default Settings Dialog BOX ee ceeceeeeeeeeenee eter eeteeeee ee taaeee eee taeeeeeesaeeeee
19. from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box Print x 1 Printer Name l Saws Reay Type Print Range al Current view Preview Composite pee 7 Current page 2 Page Handling Copies 1 gt Collate 297 01 ee meme Printable Area Z V Auto Rotate and Center Choose paper source by PDF page size Use custom paper size when needed ae Units mm Zoom 96 Print to file 1 1 Printing Tips Advanced Cx cme L d 1 Select the product name of the machine XXX XXX NW FAX to be used in the printer name list 2 Set the print range and other settings NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will vary depending on the application that you are using 3 Click Properties to open the Properties window 6 7 Sending Faxes from PC gt Basic Transmission 3 Select settings on the FAX Setting tab 1 Specify fax settings such as the original size on the FAX Setting tab and click OK FAX Setting Original Size 210x 297 mm a4 Orientation Portrait Resolution gema 2 l For detailed information on the settings on the tab refer to the following Configuring the Driver Default Settings page 6 10
20. gt Checking FAX Job History Checking FAX Job History Display the history of the latest 50 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the following gt Machine s Operation Guide Displaying Job Log Screen 1 2 Display the screen Status Job Cancel key gt FAX Job Log gt Outgoing FAX Log or Incoming FAX Log Check 1 Select for the job in the list that you want to check A screen showing details will appear Status Job Cancel 10 10 0014 50123456 amp Canceled 1 3 0013 Broadcast 12 amp Canceled 0 0012 Broadcast 2 as Canceled Vv Close 2 Select Close to exit 7 3 Managing Jobs gt Printing Administrative Reports Result Report Setting Printing Administrative Reports Result Report Setting You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report 4 Display the screen System Menu Counter key gt Report gt Result Report Setting gt Send Result Report gt FAX 2 Configure the function 1 Select
21. gt Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 2 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt TX Restriction Configure the function To not use the sending restriction select Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit List Address Book Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception Unknown Number Reception page 8 17 To change the reception restriction follow the steps below 1 2 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt RX Restriction Co
22. page 8 8 Rings FAX TEL page 8 8 Reception Mode page 8 8 Remote SW Dial page 8 8 Encrypted Reception page 5 21 ECM RX page 8 8 RX Start Speed page 8 8 TX RX Restriction page 8 10 Forward Settings page 5 2 New Destination Entry FAX page 8 9 Application refer to the machine s Operation Guide Internet refer to the machine s Operation Guide Address Book One Address Book page 3 9 Touch One Touch Key page 3 10 Address Book Defaults Sort Print List page 2 16 User Login Job Accounting refer to the machine s Operation Guide Printer refer to the machine s Operation Guide System Network refer to the machine s Operation Guide 10 11 Appendix gt Menu Map Date Timer Energy Saver Date Time page 2 9 Date Format refer to the machine s Operation Guide Time Zone page 2 9 Auto Panel Reset refer to the machine s Operation Guide Panel Reset Timer refer to the machine s Operation Guide Sleep Level Except for Europe refer to the machine s Operation Guide Sleep Rules Europe only Sleep Timer refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Error Clear Timer refer to the machine s Operation Guide Unusable Time page 8 18 Adjustment Maintenance refer to
23. refer to Command Center RX User Guide One Touch Key page 3 10 Functions Quiet Mode page 3 16 Original Size page 3 16 Original Orientation page 3 16 Duplex page 3 16 FAX TX Resolution page 3 17 Density page 3 17 Original Image page 3 17 Continuous Scan page 3 18 File Name Entry page 3 23 Job Finish Notice page 3 23 FAX Delayed Transmission page 3 20 FAX Direct Transmission page 3 18 FAX Polling RX page 5 17 FAX TX Report page 3 23 Add Edit Shortcut refer to the machine s Operation Guide g Sub Address Box page 5 8 Sub Address Box E Polling Box page 5 15 Polling Box Status Print Job Status refer to the machine s Operation Guide Job Cancel Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide ate Scheduled Job page 3 21 Print Job Log refer to the machine s Operation Guide Job Cancel Send Job Log refer to the machine s Operation Guide Store Job Log refer to the machine s Operation Guide 10 7 Appendix gt Menu Map System Menu Counter v FAX Job Log Outgoing FAX Log page 7 3 Incoming FAX Log page 7 3 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Scanner refer to the machine s Operation Guide
24. 15 Before Using the Fax Machine gt Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 4 Display the screen System Menu Counter key gt Address Book One Touch gt Print List 2 Print FAX List Index or FAX List No gt Yes The list is printed Address List Index FAX Address List No 2 16 Before Using the Fax Machine gt Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination contact or group on One Touch Key Adding a Destination Add a new destination contact or group A maximum of 100 destinations can be registered Register fax destinations in the Fax screen To register a destination to a One Touch Key it must first be registered in the Address Book Register one or more destinations as needed before proceeding 1 2 Display the screen System Menu Counter key gt Address Book One Touch gt One Touch Key Add a One Touch Key 1 Select the One Touch Key to be added and select System Menu Counter nrs a G 2 1 004 None 005 None 006 None 007 None 008 None 009 None 010 None 011 None 012 None 1 9 2 Select one destination contact or group from the Address Book NOTE Destinations c
25. 3 18 Cancel 3 18 FAX Driver Basic Transmission 6 7 Flow of Receiving 6 2 Flow of Sending 6 2 Installing the FAX Driver 6 4 Setup 6 3 FAX Job History 7 3 Job Log Screen 7 3 FAX Media Type 4 7 FAX TX Report 3 23 FAX TX Resolution 3 17 File Name Entry 3 23 Forward Settings 5 2 Command Center RX 5 7 Type of Forwarding Destination 5 2 H Home Screen 2 5 l Indicators 9 2 Interrupt Send 3 22 J Job Accounting 8 19 Communication Form Subject to Job Accounting 8 19 Contents 8 19 Limit 8 20 Login 3 14 Index 1 L Local FAX ID 2 7 8 7 Local FAX Name 2 7 8 7 Local FAX Number 2 7 8 7 M Machine Names 2 2 Manual Reception 4 4 5 33 Manual Send 3 19 5 32 Media Type for Print Output 4 7 8 8 Memory Reception 4 3 Memory Transmission 3 2 Cancel 3 5 Menu Map 10 7 Messages 9 4 N Network FAX Basic Transmission 6 7 Flow of Receiving 6 2 Flow of Sending 6 2 Installing the FAX Driver 6 4 Setup 6 3 No Print Output 9 8 O One Touch Key 2 17 Adding a Destination 2 17 Change Delete 2 18 Select Destination 3 10 Operation Panel 2 4 Original Image 3 17 Original Orientation 3 16 Original Size 3 16 P Part Names and Functions 2 2 PBX Setting 2 10 Permit Fax No Change Deletion 8 12 Registration 8 11 Permit ID No Change Deletion 8 16 Registration 8 15 Polling Communication 5 15 Checking 5 20 Deleting Originals in a Polling Box 5 20 Polling Reception 5 17 Polling Transmission 5 15 Printing from a Polling Box
26. 5 19 Sub Address Bulletin Board Reception 5 17 Precautions When Turning Power OFF 9 3 Priority Override Send 3 4 Q Quick No Search key 2 6 Quick Setup Wizard 2 7 Quiet Mode 3 16 R Received FAX Sizes and Paper Priority 10 13 10 14 Receiving Mode 4 2 8 8 Reception Date Time 4 6 8 8 Redial 3 6 Changing Retry Times 8 7 Reject Fax No Change Deletion 8 14 Registration 8 13 Remote Switch Function 5 34 8 8 How to Register 8 8 How to Use 5 34 Report Activity Report 7 7 FAX RX Result Reports 7 6 Printing a Sub Address Box List 5 13 Recipient Format 7 9 Report for Job Canceled before Sending 7 5 Send Result Reports 7 4 Sub Address Box List 5 13 Rings Answering Machine 8 8 FAX TEL 8 8 Normal 8 8 RX Date Time 4 6 RX Start Speed 8 9 S Selection of Transmit Terminal Identification TTI 2 7 8 7 Send Status 3 4 Sound FAX Monitor Volume 8 5 FAX Speaker Volume 8 5 Job Finish 8 5 Sound Volume FAX Monitor Volume 2 7 FAX Speaker Volume 2 7 Job Finish Buzzer 2 7 Specifications 10 5 Speed Dial key Select Destination 3 10 Standby Transmission 3 21 Sub Address Box Function 5 8 Checking 5 12 Deleting Originals after Printing from a Sub Address Box 5 12 Deleting Originals from a Sub Address Box 5 13 How to Change 5 10 How to Delete 5 10 How to Register 5 9 Printing Originals from Sub Address Box 5 11 Sub Address Box List 5 13 Sub Address Bulletin Board Reception 5 17 Sub Address Communication 5 8 Sub Address 5 8 Sub Address P
27. Box A KYOCERA MFP 5 13 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission For the setting method when the machine receives originals refer to the following Sub Address Box Function page 5 8 1 2 3 Select FAX on the Home screen Place the originals Specifying destination 1 Select Add Dest and enter the fax number of the other party NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One Touch Key you can also use the One Touch Key Configure the function 1 Sub Address gt Sub Address 2 Enter the sub address using the numeric keys and then enter the OK key You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 3 Select Password 4 Enter the sub address password using the numeric keys and then enter the OK key You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password 5 OK gt OK
28. Coated High Quality Custom 1 8 gt Media Type for Print Output page 4 7 Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone Value Off On Reception Date Time page 4 6 Duplex Printing When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Value Off On Duplex Printing page 4 6 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Value Off On gt 2 in 1 Print page 4 6 Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received If Off is set each page is printed as it is received Value Off On Batch Print page 4 6 Rings Normal If the reception method is fax automatic reception the number of rings until the machine answers a Call can be changed as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings FAX TEL If the reception method is FAX TEL Auto Swit
29. Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered 3 When the sender information is not set in the Default Settings dialog box click on the Sender Information tab and set the sender information gt 4 Sender Information Tab page 6 13 Gis ae oat C Company Enter the E mail address to receive the send result report te Ce _ oo Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E mail Address A maximum of 128 characters can be entered Available characters Symbols amp 5 L _ and Alphanumerics 0 9 A Z and a z 6 20 Sending Faxes from PC gt Basic Transmission 5 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox eax F iitach Cover Page Edit Message Cover Page Templates tja 6 Select the Cover Page to be attached Select a Cover Page template from the Cover P
30. FAX ID Register the local FAX ID This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 NOTE The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 10 Local FAX Number Register the local FAX number printed in the transmit terminal identification TTI area This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 TTI The transmit terminal identification TTI is the information about the sending machine transmit terminal that is printed by the receiving machine on the received fax The information includes the date and time of transmission number of pages sent name and fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 Account Name Use Select whether or not to use account name as local FAX name Value Off On Dialing Mode Inch version Select the telephone line a
31. Fax Functions gt Forward Settings File Name Registration You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number 1 Display the screen System Menu Counter key gt FAX gt Forward Settings gt File Name Configure the function 1 Enter the file name NOTE For details on character entry refer to the following Character Entry Method page 10 2 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 2 Select Next gt 3 Set additional information If you do not want to add information to the document name select None and set None or FAX No for sender name information addition To add document information select Date and Time Job No Job No amp Date and Time or Date and Time amp Job No and set None Add No Addr to Front or Add No Addr to Back for sender name information addition File name sample Example doc00352720140826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf Using Convenient Fax Functions gt Forward Settings Settings for Forwarding from Command Center RX Forward Settings You can use Command Center RX on a
32. Off not to print On to print Error Only or Specify Each Job NOTE When Specify Each Job is selected it is possible to set a send result report when transmitting gt FAX TX Report page 3 23 2 If you selected On Error Only or Specify Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size With transmitted image Without transmitted Send Result Report nd Result Report 7 4 Managing Jobs gt Printing Administrative Reports Result Report Setting Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent NOTE This is not displayed if E mail Folder and Fax are both set to Off in Send Result Reports 4 Display the screen System Menu Counter key gt Report gt Result Report Setting gt Send Result Report gt Canceled before Sending 2 Configure the function Select Off or On Recipient Format Select the Recipient Format for the send result report The name and destination that appear on the Send Result Report are taken from the information stored in the address book If Name or Destination is selected either the name destination name or the destination FAX No stored in
33. Using the Fax Machine Explains the part names and the quick setup wizard 3 Sending Faxes Explains the general methods for sending faxes and transmission functions 4 Receiving Faxes Explains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 6 Sending Faxes from PC Explains how to send a FAX from a PC 7 Managing Jobs Explains how to check the status of recently performed transmission and reception operations in the touch panel Also explains how to print administrative reports showing communication results machine settings and registered information 8 Fax Settings Explains various settings for controlling fax usage such as restricting transmission destinations blocking fax reception and setting prohibited use times 9 Troubleshooting Explains what to do when errors are displayed or other problems occur 10 Appendix Explains how to enter characters and lists the fax specifications Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page displayed page This is convenie
34. a a sida dedesaabiddla suatedacccacussadcanauaddeeanctnd aaa aa a a EN 1 2 Safety Conventions in This Guide oo eeee eect eente eee eee tae ee ttnt eae eee eee aaeee eee eaaaeeeeeseaaeeeeeeecaeeeeeeeenaaees 1 2 About this Operation Guide s c ccenaci ceases santedsceeiqnels eee a a tases a a aiaia 1 3 Legal Notice 0 cccccceseceeeeeeeeeeeeeeeeeeneeeeeeeaeeeeeeeaaaneeeeeeseneaeeseesensseseessaaseeeaeanenaeeeeaseeaaesaseeaeseessnneaeeeeenenaaes 1 3 FCC PART 68 REQUIREMENTS aiiai aiia a aia aia Gauetetieh EAE E AEEA 1 3 IMPORTANT SAFETY INSTRUCTIONS 000 oo cece eee ce cee eececeeee cae ce eee ee eee ee ee ceecaacaecaeeeeeeeeeeesesenceccnaeeeeeeeeeeeees 1 4 IMPORTANTES MESURES DE SECURITE 2 cc cccceceecccceeceeeeeeeeee eee a a a aaa 1 4 CANADIAN IC REQUIREMENTS scsssicdsccasvaanadectssaancscacasadeseceavauidanedesanneddecansaancdedsseadeaadas aa aaa 1 5 CONDITIONS DE L IC CANADIENNE 2 22 eccccceceeeeeeeeeeececaaeaaeceeeeeeeeeeeeeeseacaaaaaeaeeeeeeeeeeeeeeeennsenaaees 1 5 Declarations to European Directives ccceceeeeeeeeceeceeeeeeeeeeeeeeeeeaaacaecaeceeeeeeeeesesecccecaecaeeeeeeeeeeesssecsaeaeeess 1 5 Technical regulations for terminal equipment cceeceeccece eee eeeeeeeeeeeeaecaeeeeeeeeeeeeeseeenaecaeeeeeeeeeteeeeenea 1 6 Network Compatibility Declaration p seisssrsiiosassii enadis sahin aai TEA AAAA AET A 1 6 Trademark INOM atON sssini aiai aaa aa aaea aa aaa Eaa iaa iaaa 1 7 1 1
35. a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 1 3 Legal and Safety Information gt Notice 7 If trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA Document Solutions America Inc 225 Sand Road Fairfield New Jersey 07004 0008 USA Phone 1 973 808 8444 Fax 1 973 882 6000 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment cannot be used on public coin service provided by the telephone company Connection to Party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer 10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
36. e Registering a Sub Address Box page 5 9 e Changing Deleting Sub Address Box gt page 5 10 For the method for manipulating a received fax stored in a Sub Address Box see the next section e Printing Originals from a Sub Address Box page 5 11 e Checking Details gt page 5 12 e Deleting Originals after Printing from a Sub Address Box gt page 5 12 e Deleting Originals from a Sub Address Box page 5 13 e Printing a Sub Address Box List page 5 13 For the method for transmitting to a Sub Address Box see the next section e Sub Address Transmission gt page 5 14 Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communicatio
37. follows for the multi purpose tray that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio Media Type Set the media type for multi purpose tray Value Plain Rough Transparency Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Coated Thick High Quality Custom 1 8 Cannot be used to print received faxes Common Settings Configures overall machine operation Sound Item Description Buzzer Set options for buzzer sound during the machine operations Job Finish Emit a sound when a print job is normally completed Value Off On FAX Reception Only FAX Speaker Volume Adjust the volume of the speaker Speaker Volume Volume of the built in speaker when the line is connected by selecting On Hook key Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute FAX Monitor Volume Adjust the volume of the monitor Monitor Volume Volume of the built in speaker when the line is connected without selecting On Hook key such as in memory transmission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute 8 5 Fax Settings gt Default fax settings Function Defaults Item Description FAX TX Resolution Select the default scanning resolution Value 400x400dpi Ultra Fine 200x400dpi Super Fine 200x200dpi Fine 200x100dpi Normal Continuous Sc
38. in if user management or department management are enabled For the method for logging in refer to the following Login Logout page 3 13 Description of User Accounting Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE gt Machine s Operation Guide Description of Job Accounting Item Description Registration of Account Register Account Name and Account ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restricts the number of fax sheets that can be sent You can prohibit the use of this sending function or cancel the sending restriction Counting of the number of used sheets You can reset the counting referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account Print of Accounting Report You can print the printed and sent page numbers that have been counted by all the accounts NOTE gt Machine s Operation Guide Communication modes subject to job accounting Normal transmission Delayed transmission Broadcast transmission Sub address transmissi Encrypted transmission on Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Fax Settings gt Account Manag
39. machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again 9 7 Troubleshooting gt Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Checkpoint Corrective Action pata Cannot send document Is the modular cord connected Connect the modular cord correctly correctly Is Send error displayed Remedy the cause of error and send 9 5 again Is TX transmission restriction Cancel the TX restriction 8 10 activated Are you using an IP telephone You may be able to temporarily clear the 8 7 line communication error by changing the setting of TX Start Speed in Transmission Cannot perform encrypted Are the registrations correct both Double check the registrations both at 5 21 communication at sender and recipient sender and recipient Cannot use the remote Is a pulse line used Some phones may transmit tone signals switching function using buttons Refer to the operation manual of your phone set Is the remote switching number Check the registration Default 55 8 8 correct
40. or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out NOTE In some cases transmission may take place even if the Stop key or Cancel is selected 3 18 Sending Faxes gt Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals 4 Select FAX on the Home screen Place the originals Use the numeric keys to enter the number of the receiving system 2 3 Select On Hook 4 NOTE To cancel the operation select Line Off 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins 3 19 Sending Faxes gt FAX Delayed Transmission FAX Delayed Transmission Set a send time You can use delayed transmission together with the broadcast transmission function etc Item Description Off Does not use the delayed transmission On Uses the delayed transmission Start Time Set the time from between 00 00 and 23 59 in one minute increments IMPORTANT If the current time displayed on
41. select the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By selecting Check Counter you can refer to the number of pages printed and the number of pages scanned Logout Authentication Logout When the operations are complete select the Authentication Logout key to return to the account ID entry screen 3 14 Sending Faxes gt Fax transmission functions Fax transmission functions Select Functions to display the functions Select A or v to change the screen Ready to send 10 10 Ready to send 10 10 j Dest Q h On Hook Chain Quiet Mode Q oi Direct obec Function EAR JES Address Book ff mi Original Size A4 ggo oinal Orientation Top Edge on Top a Duplex Ext Address Book One Touch Key amp 1 sided Lc asiens sooi one Touet Key She Recall s Add Dest Description Re ference Page Quiet Mode Lower print and scan speed for quiet processing Select this mode when the running 3 16 noise is uncomfortable Original Size Specify the original size to be scanned 3 16 Original Orientation Select the orientation of the original document top edge to scan correct direction 3 16 Duplex Automatically scan 2 sided originals 3 16 FAX TX Reso
42. this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destination number has been entered correctly lt gt Moves the cursor Backspace To correct the fax number select Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely select the Clear key on the operation panel 4 Select transmission settings The transmission start speed ECM and encrypted transmission can be set 1 Select Detail Settings 2 Select TX Start Speed ECM and Encrypted Transmission and set each item then select OK Detail Settings Key Description TX Start Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally the default setting should be used ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted This is set when using encrypted transmission to send the Transmission data Using the Encrypted Transmission page 5 24 2 12
43. 0 eee eee eeeeeee eee eeee eater eeeeeaeeeeeteeeaeeeeseeeaaeeeeseeaaaeeeeseeeaeeeeseeiaeeeeseenneeeesaes 9 8 10 Appendix BERR BERBER RR RR RRR RR RRR RRR REE RE RR E RR E RR E RR E RR RRRRR eee 10 1 Character Entry Method cccccececeeeeeeeeeeeenee eee eeeeeaaeeeeeeeeaeeeeeeeeaeeeeeeeeaaeeeeeeeecaeeeeseenaeeeeeneeaas 10 2 Entry SGre AS sancinerniriiiir i n tdi ane ect E Hadueeiel auaceent R 10 2 Entering Characters ccccececceceeeeeeeteeee eee eecneeeeeetcieeeeeetaaeeeeeesaeeeeeesieeeeeesieeeeeee 10 4 SPeCiICAliIONS ucena eaa ied en ate titi yd ee eet 10 5 Menu Map ME 10 7 Received FAX Sizes and Paper Priority Metric Model eceeeeeeeeeeeeeeeeeeentieeeeeeeaes 10 13 Received FAX Sizes and Paper Priority Inch Model ceeeeseeeeeeeeeeeeeeeeeeeetteeeeeeeaas 10 14 MIOR nerien cle ltig ices E AE R T A Index 1 Preface This Operation Guide is intended to help you operate the machine correctly perform routine maintenance and take a simple troubleshooting action as necessary so that you can always use the machine in good condition Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference About the FAX Operation Guide this Guide Structure of the guide This Operation Guide contains the following chapters Chapter Contents 1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information 2 Before
44. 1 Menu gt Add 2 Enter the box name and select Next gt For details on character entry refer to the following Character Entry Method page 10 2 3 Enter the sub address and select Next gt NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 4 Enter the information and then select OK The table below lists the items to be set Item Description Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Owner Set the owner of the box Select the owner from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter the same password of up to 16 characters in both Box Password and Confirm Password Delete after Automatically delete a document from the box once printing is complete Printed To delete the document select On To retain the document select Off Displayed when the user login administration is enabled 3 Check the details you have entered and then select Save A box is created Using Convenient Fax Functions gt Sub Address Box Function Changing Deleting Sub Address Box NOTE Sub Address Boxes can also be changed deleted in the system menu 4 Select Sub Addres
45. 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 LINE connector Connect the modular cord for the telephone line to this connector 4 TEL connector When using a commercially available telephone set connect the modular cord to this connector Before Using the Fax Machine gt Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor Opening handle Hold this handle when opening or closing the Document Processor Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table oO OC N DO wo Original width guides Adjust these guides according to the original width Before Using the Fax Machine gt Part Names and Functions Operation Panel Home Displays the Home screen Status Displays the Status Job 4 Send Displays the screen for Job Cancel Cancel screen sending You can change it C_ to display the Address Book screen Co py Displays the Copy screen g FAX Displays the FAX screen Status Job Cancel amp Copy amp Send ta FAX Select the function Status Job Cancel Device Removable Sub Memor
46. 13 Logging in when User Accounting has been Enabled ccceeceseeceeeeeeeeeeeeeenaees 3 13 Logging in when Job Accounting has been Enabled eeeccceeeeeeeeeeeeenteeteeeeeaes 3 14 Fax transmission functions 0 ccceeeeeeeeeee eee ceeeeee eee eeeeeee eee eeceeaeeeeseeeeeeeeeteeeeeeeeeseeaaeeeeeseaaaees 3 15 Quiet Mode ctcerdeseeetir sate oa eet Haan aa avian ev aes Al ieee ane 3 16 Original Size oo eee eeeeee eter cent eee ceeee eee eeeeeeeae eee eeeeeaeeeeeeeaaaeeeeseeaaeeeeeeeaaeeeseeeneeeesnaaes 3 16 Original Orientation sicccct iccs sedate cedectdaaswecededisben ce E EA vane 3 16 DUPIOX seccsesianes cavecuati cis ceeuved acta aunee tecetee dae cucuuaa ed A dune AREE a EEEE EAEE udev AAA A 3 16 FAX TX Resolution 1 2 2 ccc eceecccecee cece eeeeeceeaecaeeceeeeeeeeeeeceaacaaeaaeeeeeeeeeeeeesedeecccccaesaeeeeeeeeeeeeees 3 17 Density a ccecectvescscebdepueetete dt eect stcestede A cia eee dk deel becaneeueiavks Aoeeh eased dane 3 17 Original Image oo eee ee teeeeee eee eeeee eee eeeee ee eeeeeeaae seer eeeeaeeeeeeeeaaeeeeseeeaeeeeeeeeiaeeeeeeeneeeeeesaes 3 17 Continuous SCAN oria epee a ee ee ee R 3 18 FAX Direct Transmission ccceceeeeeeeeececceceeeeeeeeeeeeeeeeaaaaeaeceeeeeeeeeseteedsecsuaaeeeeeeeeeeeeneeees 3 18 Cancelling Direct Transmission ccccceceeeeee eee eeneee eter eecneeeeeetecieeeeeetaeeeeeetnaeeeeeeed 3 18 Manual Send cceccecceceecceececceeeeeeeeeee cece eaaecaeeeeeeeeeeeeeecec
47. 2 cece eee ee eee eeeeeee cae ce eee cette eee ee ee aaaaaaaeaeeeeeeeeeeeeesacaaaaaaaaeeeeeeeeseesesnesacsusaeeeeeess 4 7 4 1 Receiving Faxes gt FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes Reception Method The methods for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 26 Auto Answering machine Refer to 5 28 Manual Refer to 4 4 Auto DRD Available for some countries Refer to 5 30 Checking and Changing the Reception Method 4 Display the screen System Menu Counter key gt FAX gt Reception gt Reception Mode 2 Select the reception method Select the reception method For FAX Automatic Reception select Auto Normal 4 2 Receiving Faxes gt FAX Automatic Reception Flow of reception 1 2 Reception Starts lick No Clear Stan Enter ya Processing lemory Attention m m When a fax comes in the Processing indicator blinks and reception automatically begins NOTE When a telephone commercially available product is connected to the machine reception starts after the telephone rings You can change the number of times the ringing tone rings FAX page 8 6 Memory Reception When the machine cannot print
48. 8 Specifying destination Specify the transmission destination Methods For Entering the Destination page 3 7 Selecting the functions Select Functions and set transmitting functions that can be used Fax transmission functions page 3 15 3 2 Sending Faxes gt Basic transmission procedure 6 Send Start Press the Start key When scanning finishes transmission starts When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE bl continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed s Continuous Scan page 3 18 3 3 Sending Faxes gt Basic transmission procedure Checking the Send Status 1 2 Select the Status Job Cancel key Display the send job status screen Select Send Job Status The list of accepted time destination and status are displayed for each job Priority Override Send A fax job waiting to be sent can be sent by priority override
49. AX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to the following Reception Mode page 8 8 4 The telephone rings When there is an incoming call the telephone connected to the machine makes a ringing tone 2 Lift the handset Lift the handset of the telephone 3 Check if the telephone line has connected to the fax of the sending system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX on the Home screen gt On Hook gt Manual RX Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Remote Switch Function page 5 34 5 Replace the handset When reception starts return the handset to its original position 5 33 Using Convenient Fax Functions gt Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to
50. Displays the System Menu items 2 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen 3 Displays setting items Date Time 10 10 2012 10 10 Date Format DD MM YY Time Zone 09 00 Osaka Sapporo Tokyo Auto Panel Reset Ee 4 3 Configure the function iowa 1 Selecting a value it to be accepted 2 Returns to the original screen without 12 00 International Date Line West making any changes MISE Samoa 3 Accepts the settings and exits 11 00 Universal Coordinated Time 11 10 00 Hawaii KN NOTE ba login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 3500 Login Password 3500 If function default settings have been changed the Reset key can be selected in each function screen to immediately change the settings Refer to System Menu Settings on the following page and configure as needed 8 2 Fax Settings gt Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below NOTE For settings other than fax settings refer to the following gt Machine s Operation Guide aoe Reference Item Description Page Quick Setup Wizard Configures settings for the machine in a wizard format
51. Echsrs gt PRINT gt COPY gt SCAN gt FAX FAX OPERATION GUIDE ECOSYS M6535cidn WI Home status Fob cancel Ce Select the function Copy asend w arAr ry KYOCERA Document Solutions Contents COMTONUS anaE nescence oydebed cpnes E patos Aad paceh tla geeaassio gs i EE EE E T E AN E A E T A OE TET v About the FAX Operation Guide this Guide sssessssseseesseseirssserrrssstirrsssenrsssennsssttnrnnsennnnt v slructure Of the guide snra iii a a aa A aapetedereaeeidaiaes v Conventions Used in This Guide 0 0 00 cccceeeseeeeceeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeseeeaeeeeeeeeaees vi 1 Legal and Safety Information BERR RRR RRR RRR RRR RRR RRR RRR RRR 1 1 NOU CO ees castcet spascceess spatiale evacdeces E NOA 1 2 Safety Conventions in This Guide 200 0 eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneaeeeeeteeaaeeeseeenaeeees 1 2 About this Operation Guide sissisotaa a aaa 1 3 Legal NOUiCe orssed ated acest idea thd deceased deaap eect A eed 1 3 FCC PART 68 REQUIREMENTS ccccccccceeeceeeeeeeceeececeeeeseaaeeseeeeeesaeeseneeeeeniaeeees 1 3 IMPORTANT SAFETY INSTRUCTIONS 00 ee ceceeeeeeenneeeeeeeenaeeeeeeeaaeeeeeeeneeeeeeneaas 1 4 IMPORTANTES MESURES DE SECURITE cc ccceeeeeeeeeeenneeeeeeeeneeeeeeeneeeeeeneaas 1 4 CANADIAN IC REQUIREMENTS 0 c cccecccceeeeceseceeeeeeeeeceaaeeeeaeeeeceaeeeseneeesseeesenaees 1 5 CONDITIONS DE L IC CANADIENNE 1 0 00 ceeceeeeeeeeeceeeeee
52. FAX Setup Configures fax settings in a wizard format 2 7 Report Print reports to check the machine settings and status Default settings 8 4 for printing the result reports can also be configured Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 5 and multi purpose 8 5 tray Common Settings Configures overall machine operation 8 5 Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to the following Sub Address Box Function page 5 8 For details on Polling Box refer to the following Polling Communication page 5 15 FAX Configures settings for fax functions 8 6 Address Book One Touch Configures Address Book and One Touch Key settings For details on Address Book refer to the following Adding a Destination Address Book page 2 11 For details on One Touch Key refer to to the following Adding a Destination on One Touch Key page 2 17 Date Timer Energy Saver Set the date and time for the location where you use the machine For details refer to the following Setting Date and Time page 2 9 This feature sets a time period during which the machine will not print received faxes For details refer to the following Unusable Time page 8 18 Fax Settings gt Default fax settings Report Print reports to check the machine settings and status Default settings for printing t
53. If a system restart message appears restart the computer by following the screen prompts This completes the FAX driver installation procedure 6 5 Sending Faxes from PC gt Setup Uninstalling the FAX Driver Perform the following procedure to delete the FAX Driver from your computer NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges 1 Display the screen Click Start button on the Windows and then select All Programs Kyocera and Uninstall Kyocera Product Library to display the Uninstall Wizard Uninstall the software Place a check in the check box of the driver to be deleted and click Uninstall Welcome to the Software Remove Wizard This wizard helps you remove software for your printing system Of KYOCERA Eh oosa conca 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE The software can also be uninstalled using the Product Library In the Product Library screen select to uninstall and follow the on screen instructions to uninstall the software 6 6 Sending Faxes from PC gt Basic Transmission Basic Transmission 4 Create the document to be sent 41 Use an application on your computer to create the document to be sent 2 Set the original size and orientation 3 Select Print
54. K gt Yes The registration is changed Deleting 1 Select Reject FAX No you want to delete and select aj System Menu Counter ee 10 10 d 2 Select Yes The registration is deleted 8 14 Fax Settings gt Transmission Restriction Registering Permit ID No NOTE Up to 10 Permit ID numbers can be registered 4 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Permit ID List 2 Add a Permit ID No 1 Select System Menu Counter fim 1111 1 End ae n 2 Use or the numeric keys to enter Permit ID No 0000 to 9999 3 Select OK 3 To register another Permit ID No repeat Steps 2 1 to 2 3 8 15 Fax Settings gt Transmission Restriction Changing and Deleting Permit ID No 1 2 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Permit ID List Change Delete Changing 1 Select for Permit ID No you want to change System Menu Counter 10 10 ait a m fe ee 2 Enter the new number NOTE For the procedure for entering a number refer to the following Registering Permit ID No page 8 15 3 OK gt Yes The registration is changed Deleting 1 Select Permit ID No you want to delete and select aj System Menu Counter 10 10 1 ia 1111 e 11 G 2 Select Yes The registration is deleted 8 16 Fax Settings
55. NO 01R00 NO 02R00 P 03R00 P 08ROO National AN for D National AN for D National AN for D National AN for D National AN for D National AN for E National AN for GR National AN for GR National AN for GR National AN for N National AN for N National AN for P National AN for P BLiechtenstein Slovakia mLithuania Slovenia mLuxembourg Spain mMalta mSweden mNorway Switzerland mPoland The Netherlands Portugal mUnited Kingdom mRomania 1 6 Legal and Safety Information gt Notice Trademark Information e Microsoft Windows Windows XP Windows Server 2003 Windows Vista Windows Server 2008 Windows 7 Windows Server 2012 Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U S A and or other countries e Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated e Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide 1 7 2 Before Using the Fax Machine This chapter explains the following topics Part Names and FUNCHONS secesii a A E aadan dad Rea vealed viii ecaphead eens sieldace ead 2 2 MACHINE reenice atc EEEE ETAETA EERE ENEE E EREE 2 2 Operation Pamela indice exits s
56. OK is selected 212 is automatically added to all destinations 3 24 Sending Faxes gt Using chain dial Use the numeric keys to enter a fax number 1 Select Address Entry 2 212 is already entered so continue by entering the fax number 3 Menu gt Next Dest Another fax number can be entered When all destinations have been entered select OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK gt Machine s Operation Guide 3 25 Sending Faxes gt Using favorites Using favorites A destination transmission time and other transmission settings can be registered as a favorites After a favorites has been registered it can be opened by simply selecting it from the Favorites screen By registering using the wizard format you can check each setting when transmitting For the procedure for registering a favorites refer to the following s Machine s Operation Guide 4 Select Favorites on the Home screen 2 Select a favorite When using the wizard mode 1 The registered screens are displayed in order Make the desired settings and select Next When all the settings are complete the confirmation screen is displayed NOTE To edit the settings select lt Back and make changes as desired 2 Place the originals and press the Start key When using the program mode Place the origin
57. Permit FAX No page 8 11 2 OK gt Yes The registration is changed Deleting 1 Select Permit FAX No you want to delete and select ij System Menu Counter 10 10 j im 6764 B 1 1 1 G 2 Select Yes The registration is deleted 8 12 Fax Settings gt Transmission Restriction Registering Reject FAX No NOTE Up to 25 Reject FAX numbers can be registered 4 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Reject No List 2 Add a Reject FAX No 1 Select System Menu Counter EZA am Pa 2 Use the numeric keys to enter Reject FAX No Up to 20 digits can be entered NOTE Select Pause to insert a pause between numbers Select Space to enter a space Use lt or gt to move the cursor Selecting Backspace deletes the character to the left of the cursor 3 Select OK 3 To register another Reject FAX No repeat Steps 2 1 to 2 3 8 13 Fax Settings gt Transmission Restriction Changing and Deleting Reject FAX No 1 2 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Reject No List Change Delete Changing 1 Select for Reject FAX No you want to change System Menu Counter 10 10 a 11 e 2 Enter the new number NOTE For the procedure for entering a number refer to the following Registering Reject FAX No page 8 13 3 O
58. Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Best for documents that are mostly text Light Text Line Clearly reproduces faint characters written in pencil etc and thin lines on map originals or diagrams Text for OCR Scanning produces an image that is suitable for OCR 3 17 Sending Faxes gt Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job Originals will be scanned continuously until you select Finish Scan FAX Direct Transmission Scans all originals into memory then dials and sends Scanning of the originals starts after the connection is made with the receiving system allowing you to verify that each page of the fax has been properly sent Setting for Direct transmission Description On Starts direct transmission Dials the receiving system and after the communication has started originals are scanned Off Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one destination for one transmission In the basic screen for sending select Direct This selects the direct transmission method and the keys on the touch panel are highlighted Cancelling Direct Transmission During direct transmission to cancel communication during transmission select the Stop key on the operation panel
59. Printer refer to the machine s Operation Guide FAX Line Off page 3 5 Manual RX page 4 4 Toner Status refer to the machine s Operation Guide Paper Status refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Network Connection Status refer to the machine s Operation Guide Option Network Connection Status refer to the machine s Operation Guide Connection Status refer to the machine s Operation Guide SSD refer to the machine s Operation Guide ka Quick Setup Wizard FAX Setup page 2 7 Paper Setup refer to the machine s Operation Guide Energy Saver Setup refer to the machine s Operation Guide Network Setup refer to the machine s Operation Guide Language refer to the machine s Operation Guide 10 8 Appendix gt Menu Map Report page 8 4 Report Print page 8 4 Status Page page 7 8 Font List refer to the machine s Operation Guide Network Status refer to the machine s Operation Guide Service Status refer to the machine s Operation Guide Accounting Report refer to the machine s Operation Guide Sub Address Box List page 5 13 FAX List Index page 2 16 FAX List No page 2 16 Outgoing FAX Report page 7 7 Incoming FAX Rep
60. a Destination 3 9 B Batch Print 4 6 8 8 Batch Transmission Function 3 20 Broadcast Transmission 3 11 Cc Cancel Cancelling Delayed Transmission 3 21 Cancelling Direct Transmission 3 18 Cancelling Memory Transmission 3 5 Cancelling Polling Transmissions 5 16 Cancelling Transmission Disconnection of Communication 3 5 Cannot perform sub address transmission 9 8 Cannot receive document 9 8 Cannot send document 9 8 Chain Dial 3 24 Character Entry Method 10 2 Checking Transmission Results and Registration Status 7 2 Confirmation Screen of Destinations 7 10 Continuous Scan 3 18 D Date 2 9 Default fax settings 8 2 Delayed Transmission Immediate Transmission 3 21 Density 3 17 Direct Transmission Cancel 3 18 Document Processor 2 3 DRD Reception 5 30 Duplex 3 16 Duplex Printing 4 6 8 8 E ECM RX 8 9 ECM TX 8 7 E mail Notice Job Finish Notice 3 23 Reporting FAX Receipt Result 7 9 Encryption Communication 5 21 Changing and Deleting Registration Contents of Encryption Key 5 23 Encryption Box No 5 21 Encryption Key 5 22 Encryption Key No 5 21 Registering an Encryption Key 5 22 Setting the Encrypted Reception 5 25 Using the Encrypted Transmission 5 24 Encryption RX 8 8 Enter key 2 6 Error Code List 9 5 F FAX Answering Machine Auto Switch Reception 5 28 FAX TEL Auto Switch Reception 5 26 FAX Automatic Reception 4 2 8 8 FAX Delayed Transmission 3 20 Immediate Transmission 3 21 FAX Direct Transmission
61. a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts The number of pages that can be stored depends on the pages As a general guideline about 256 or more A4 size pages at normal resolution can be stored During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following gt Machine s Operation Guide Reception Print Received faxes are output to the inner tray with the printed side facing down Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line during communication use the following procedure 1 2 Select the Status Job Cancel key Disconnection of communication FAX gt Line Off When communication is disconnected reception stops 4 3 Receiving Faxes gt Manual Reception Manual Reception This method allows you to receive faxes by selecting Manual RX after confirming that the telephone line has connected to the sending system NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to the following FAX page 8 6 Connecting a telephone set commercially available product to this mac
62. a wizard is used to configure the following settings Be sure to complete the settings before using the fax system Fax setup items Step Setting item Description Reference Page 1 Dialing RX Mode Dialing Mode Select the dialing mode according to the line type 8 7 Reception Mode Select the reception mode 8 8 Auto DRD Select the reception pattern 8 8 2 Local Fax Info Local FAX Name Register the local fax name printed on the fax on the receiving 8 7 system Local FAX Number Enter the local fax number to be printed on the fax on the 8 7 receiving system Local FAX ID Enter the local fax ID The local fax ID can limit other parties 8 7 with which you can communicate Enter the four digit local FAX ID number TTI Select whether or not to print the local fax information on the 8 7 fax on the receiving system 3 Sound Speaker Volume Set the volume when selecting On Hook 8 5 Speaker Volume Volume of the built in speaker when the line is connected by selecting On Hook Monitor Volume Set the monitor volume 8 5 Monitor Volume Volume of the built in speaker when the line is connected without selecting On Hook such as in memory transmission Job Finish Buzzer Emit a sound when a print job is normally completed 8 5 4 Rings Normal Set number of times to let phone ring before answering a call 8 8 Answering Machine Set number of times to let phone ring before taking over f
63. acetented shatidett a E a E E E a A A A E 2 4 TOUGH Panel aaneen aAA A A ERNE a aia aAA E Es i ii 2 5 Enter key and Quick No Search key scccicrccnosciesiiirireiis arinin E a 2 6 Quick Setup Wizard Fax Setup esenlerde aA E aAA E AAA LEEA AAA E tees 2 7 Fax Setup items nevesi a a E a aia a aE a 2 7 Fax set p procedure sei ctidicstetsscnadccasssadanttessautdanadavanedalecanvaadansdaauneccacaans a a aa ia aaa a 2 8 Setting Date and Time oo eee cece eee ee cnet eee eenne ee etre tneee eset eaeeeeeeseeaeeeeeesceeeeeeescceeaeeeeseceeaaeeceneeeeeseenaeeneseenaeeees 2 9 PBX Setting EUrOpe Only iscisecceicis dee ecidseeeeitiaseeesddkseee A EE idaseedetadaneu enn nak Lienesdcdenest denned 2 10 Registering Destinations in the Address Book ccccccceeeeetereeeeeetneee eee enieeee eee tieeeeeeeenneeeeeeeniieeeeeeeniaeeeenenaa 2 11 Adding a Destination Address Book 0 ccceeeeeneeneeeeenenetedeceeneeseeaeneeeeeeeeaneeeeeedansesedeeensteeeeeeceneeeees 2 11 Adding a Destination on One Touch Key eee eeeccceeeeeeeeeeeeeee eee eeeeaeeeeeeeaaaeeeeeeeaaeeeeeeenaeeeeseenaeeeeesiaees 2 17 2 1 Before Using the Fax Machine gt Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer to the following gt Machine s Operation Guide
64. address book refer to the following Command Center RX User Guide 1 Display the screen Select Address Book Select the destination Select the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box Destination Search SSS as Cmn e 1 Searches by destination name 123456 Mi o01 sia 123456 2 Advanced search by type of registered destination All FAX or Group 002 789012 789012 Loos 1S ABODE said 3 Displays details for individual destinations 004 5 GHIJKL 111111 o bh You can specify a destination by address number by selecting the Quick No Search key You can also select Menu to perform a more detailed search Narrow Down Advanced search by type of registered destination All FAX or Group Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE You may choose multiple destinations To cancel a selection select the corresponding checkbox to clear the check mark Select OK Accept the destinations 3 9 Sending Faxes gt Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key NOTE For more information on adding One Touch Key refer to the following Adding a Destination on One Touch Key page 2 17 4 Display th
65. age Templates list NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings page 6 23 Original Cover Page templates can be created Creating New Cover Page Templates page 6 25 7 Check the contents of the Cover Page 41 Click on the Preview button A preview of the currently selected template will be displayed 4 gt EBB zoom era a To Mike AAA Tec Reseach Section FAG 1111 41111 From Nancy DEF corporation Sales Department FAX 2222 2222 TEL 3333 3333 To display a different template use the drop down menu at the top of the dialog box or click on the lt d or gt button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the displayed information including the recipient name and company name If there is a large number of characters for information that is automatically entered they might not completely fit in the field and the characters might not print correctly If the characters are not displayed correctly reduce the number of characters in the recipient information or sender information or edit the template being used 6 21 Sending Faxes from PC gt Basic Transmis
66. allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address A maximum of 128 characters can be entered Available characters Symbols 1 amp gt 547 1 _ and Alphanumerics 0 9 A Z and a z NOTE Entering the e mail address makes it possible to receive the transmission results report by e mail The fax machine must be set to transmit e mail gt Machine s Operation Guide 6 13 Sending Faxes from PC gt Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission 1 Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to They are the fax machine s Address Book and Windows Address Book NOTE There are three types of Address Books from which you can select the party to transmit to They are the fax machine s Address Book Windows Address Book and the Address Book for the Network FAX data file fdt When using the fax machine s Address Book the party must be registered in the fax machine s Address Book Registering Destinations in the Address Book page 2 11 4 Click the Select from Address Book button The Address Selection dialog box opens ULZ Address Setting Cover Page Op
67. als and press the Start key 3 26 4 Receiving Faxes This chapter explains the following topics FAX Automatic REGS PtlOn ec iececie tes cahdte isani a A E R A Eaa 4 2 Reception Method cececeececccneceeceeeeeeeeeeee ee ceaeaaeaeeeeeeeeeeeeeeeeeceeaaaaaecaeeeeeeeeeeeeeesecqqcaesaeeeeeeseeseceeceaaaeees 4 2 Checking and Changing the Reception Method o0 eee cececeeeeeeeeeeenneeeeeeeeaaeeeeeeeaeeeeeeesaeeeeeseeneeeeeeeeaas 4 2 FOW Of FECE POM scriti a aa a a aa aaa ddesaaddleeeaantal catenannace 4 3 Canceling reception Disconnection Of communication sesssssesssssrrrsssrrrrestttrrrssttrrrssttnrnssttenrsssrte nns 4 3 Manual Reception eissart a a a aaa ad a daadaa aai 4 4 Flow of reception cere 4 4 Fax reception tUnctionS scscisceaes cedscscsavcaceade ch ade duneei adansuevinetcadeeersadeneveesaaeiaeeaeacddquabevdadedea iv laecvee ides elesie des dusteacinee cs 4 5 FAXTECEPTON SOUIMOS cise sicic ceva veh ecearpdtleddexuuclcadengyhced E E a E D S 4 6 BD plex Pining sees hens od ovata ee dedictiy ca E E heen saiedacesetse 4 6 2 in TPR deci cas pies ea eave tee stan caadedanebad et aeaneae deeade Gad has taanune dian eh eet yeadeatea eaaquageetaeeadetha dete E A aA 4 6 Batch Print esa cease cect cases ccucessauagesiencendcess seadeagesdadaaaceasacasdacacdtusvads ase aiaa aa aaaea Many ainai aada eaaa Anina A EAEE iA 4 6 Reception Date Time vsisi A Aaa aE TETA AA ENIE AARE ASAA 4 6 Media Type for Print Output oo 2
68. also add to or overwrite originals up until a polling request arrives from the destination gt Overwrite Setting page 5 15 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 4 Display the screen System Menu Counter key gt Document Box gt Polling Box 2 Configure the function Delete Transmitted File gt On or Off Overwrite Setting To allow overwriting set this option to Permit Use the procedure below to overwrite the existing document if the same name is added to the new file If this option is set to Prohibit the existing document will not be overwritten if the same file name is set 4 Display the screen System Menu Counter key gt Document Box gt Polling Box 2 Configure the function Overwrite Setting gt Permit or Prohibit 5 15 Using Convenient Fax Functions gt Polling Communication Using Polling Transmission 4 Select Polling Box on the Home screen 2 Place the originals 3 Display the screen Select Store File 4 Select the type of originals scanning density etc as necessary The table below lists the items to be set Function Description Duplex Select the type and binding of originals Scan Resolution Set the resolution a
69. an FAX Set the continuous scan defaults Value Off On Display Status Log Description Display FAX Log Set the display method of the Status Log Value Show All Hide All Function Key Usage Description FAX Key Select whether to enable the FAX Key on the operation panel Value Disable Enable FAX Settings related to the fax function can be configured TX RX Common Item Description Encryption Key Registration This is used to register an encryption key for encrypted communication Encryption page 5 21 FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center Value On Off Remote Diagnostics ID If you have turned on Remote Diagnostics enter the predetermined ID Value 0000 9999 Fax Settings gt Default fax settings Transmission Item Description Local FAX Name Register the local FAX name printed in the transmit terminal identification TTI area This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 Local
70. an be sorted or searched by destination name or address number Choosing from the Address Book page 3 9 3 Enter the One Touch Key name displayed in the send base screen gt Next gt NOTE Up to 24 characters can be entered For details on character entry refer to the following Character Entry Method page 10 2 4 Select Save The destination is added to the Address Book Before Using the Fax Machine gt Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key 1 Display the screen System Menu Counter key gt Address Book One Touch gt One Touch Key The procedure differs depending on the details to be edited Edit or delete the destination To edit the destination 1 Select the One Touch Key you wish to edit and select Menu gt Edit 2 To change to a different destination select Destination then select the destination and select OK 3 To change the name of the One Touch Key displayed on the basic screen select Name then enter the name and select OK 4 Select Save The destination is registered to the One Touch Key To delete 1 Select the One Touch Key you wish to delete and select aj System Menu Counter a 10 10 uu voz UUs 005 None 006 None 008 None 009 None 011 None 012 None 2 Select Yes 2 18 3 Sending Faxes This chapter explains the following
71. asie TRANSMISSION sonsu a a a a ay phiddenentabaldceenteeid 6 7 Configuring the Driver Default Settings 22 0 eee eeeeere rere teers eerie ee eee rie eee eretieeeeeeteeeeeeenieeeeeenea 6 10 Default Settings Dialog BOX asisscscsca sane becct cats desvectansocecees sta E A dala cesses Hiadveeersiadeedeesdanes 6 11 Changing Transmit Settings 20 0 0 ccc ee eecteee cere entree rere enters eee teat KEANE RENANE EANA ASSA NEEND T ELAKARE EEKAN TAANE 6 14 Using Cover Pages ii a icicdaciieedeeshelniieaiiliiedetil leteediilid eenileietebevinledeeaiiladeienviadateiaiieteenanbennine 6 18 Cover Page Registration Default SettingS 2 00 cece iter rere ities serene neste tees eeetcieeeeretaeeeeeereea 6 23 Transmission Control sccccesscecectessncecctecssdieevitteacueest fisudneev E E S S E 6 28 6 1 Sending Faxes from PC gt Flow of Network FAX Sending The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the
72. assword 5 8 Sub Address Transmission 5 14 Index 2 T Telephone Line 2 7 8 7 Time 2 9 Touch Panel 2 5 Transmission Restriction 8 10 Communication Establishing Requirements 8 10 Permit FAX No 8 11 Permit ID No 8 15 Prerequisites 8 10 Reception Rejection Requirements 8 11 Reception Restriction Setting 8 17 Reject FAX No 8 13 Send Restriction Setting 8 17 Unknown Number Reception 8 17 Troubleshooting 9 8 TX Start Speed 8 7 U Unusable Time 8 18 User Accounting 8 19 Contents 8 19 Login 3 13 Using favorites 3 26 Index 3 QUALITY CERTIFICATE This machine has passed all qual ly controls and final inspection ee ce KYOCERA Document Solutions
73. ation Change a destination Delete a destination 1 To delete the destination select the destination you want to delete and select fai 2 Select Yes The destination is deleted Add a destination To add the destination select Cancel and then return to the destination screen Select Check When you have finished checking all destinations select Check Press the Start key Start sending 7 10 8 Fax Settings This chapter explains the following topics Default fax settings 2cc cissctecdeasisnncedeiastnecedevel aneeueesi EATE dss iheseevianed eaves hoeeeesanendevieasane 8 2 Operation method 200 cecccccecee cece eeeeeeecee asec eee eee eee eecaaeaaeceeeeeeeeeeescaaeaaeaaecaeeeeeeeeeeseceeqnaesaeeeeeeeeeeseesensaaaeess 8 2 System Menu SOMINGS sisse aria ghedeesiad iedeeetipascdeevia heceavtagvetedelie sete 8 3 REPOM snntecessescdiasacace tence a a a a ceca a a a aae a N 8 4 Cassette MP Toy S uin Qs aroni tend O 8 5 COMMON SCUINGS sarsa a A E E a eceedanandeceds Meee 8 5 FAX essed E E E ER A E A E cays E T E E E nedaevetinasuedeustaaees 8 6 Transmission Restriction eccssreniscrieii ia an nee cbeuai deena iaaedeesd sand ee sbevvitinneveds sbhadeeuveai ab estevits deeeevbnnaeueesd Hie 8 10 Registering Permit FAX NO eeeeeeceeeseeeenee eee eeeeeee eee eeeeaaeeeeeeeeaaeeeeeeeaaaeeeeeeeaaaeeeseeeaaeeeeeeeaaeesenaeeeeesenaaes 8 11 Changing and Deleting Permit FAX NO ou eeeeeeceeeeeeee sent ee eeeeen
74. b Address Box use the following operation 4 Select Sub Address Box on the Home screen 2 Selecting the Originals 41 Select the box containing the document you want to print 2 Select the document you want to print 3 Select Print 3 Configure the function Delete afterPrint gt On 4 Print Press the Start key The original is deleted after printing 5 12 Using Convenient Fax Functions gt Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box Select Sub Address Box on the Home screen 1 2 Deleting 1 Select the box containing the document you want to delete 2 Select the document you want to delete and select W Document Box 10 M E doco0006420100908144604 CD 1n Cancel lt Back Print C 3 Select Yes The original is deleted Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 4 Display the screen System Menu Counter key gt Document Box gt Sub Address Box 2 Print Print List gt Yes The list is printed FAX Reception
75. because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine 9 6 Troubleshooting gt Error Code List Error Code Possible Cause Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this
76. ccording to the type you are contracted with Please note that only selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 Retry Times The number of retry times can be changed automatically Value 0 14 This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 ECM TX Set whether ECM TX is performed ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected TX Start Speed Set the TX Start Speed When communication conditions are bad the fax may not be transmitted correctly In that case set a lower TX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting Fax Settings gt Default fax settings Reception Item Description Media Type Specify the paper type to be used for print output of the received fax Value All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick
77. ceeeecccenee cece cece eee eee ee eee eee aeaaeaeeeeeeeeeeeeee see caaaaaeaecaeeeeeeeeeeesesecqecieeeeeeeeeseescneeseaaeeees 5 4 E mail Subject Add Info Setting 2 cc 2 cctccceitieecccctieeeees i ia EAA ER 5 5 FTP Encrypted TX Setting 2 0 cececeececeeeeeeee resent eee eeeaaeeeeeeeeaaeeeseeeaeeeeeeeeaaeeeeeeeeaeeeeseeiaeeeeseenceeesenenaees 5 5 Print Seting lt fesne ccs csdes eb arnan cece dag dees ce banh cecect ath deeedy T dvd andaeedianadeeseed aaeeeed nia amp 5 5 File Name Registration 0 ecccecceceeeeee ee eeeenee eee eeeeee eee eeeeaeeeeseeeeaeeeeseeaaaeeeeseeaeeeeeeeeaeeeeeeeiaeeeeseenieeeeesenaees 5 6 Settings for Forwarding from Command Center RX Forward Settings cccceeeeesereeeeeeesteeeeeeenaees 5 7 Sub Address Box Function 00 0 cece te re i tn re ie ne nee eee eee ened eee een aeee seen EEEE EE 5 8 SUD ADGKOSS BOX setrccescuveseededvss jeaeee O eee ce Aviyecee dn eneeerneds 5 8 Sub Address CommuniCatlon cites lie ala ae Gare ae diene eds 5 8 Registering a Sub Address BOX i c cic cheihi ne ceddcate seek ceckegseeeedidl AAEE EERE SEANAR AARSET OEA 5 9 Changing Deleting Sub Address BOX ssisisirsrsisiirrnniinanrraadiinda eeaeeeeeeeaeeeeeeesaeeeeeeeeaeeeeeeenaeeeeeeeenaeeneeeaas 5 10 Printing Originals from a Sub Address BOX o eeeeeeeeeeeeeecee eee eeeeaaeeeeeeeeaeeeeeeeaaeeeeeeeeaaeeeseeenaeeeeeeeneeeenenaaes 5 11 Checking Deals o ssiicscstdenceeedeiideiiaielo nied a a deena 5 12 Deleting Originals after P
78. ch Reception the number of rings until the machine answers a call can be changed as needed Value 0 15 For Rings FAX TEL this change is possible with some countries Reception Mode Select the reception mode Value Auto Normal Auto FAX TEL Auto Answering Machine Manual Auto DRD If Auto DRD is selected select the DRD Pattern Value Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries DRD Reception Available for some countries page 5 30 Remote SW Dial To start fax reception by operation from the connected telephone set use the following operation Value 00 99 gt Remote Switch Function page 5 34 Encrypted Reception Turns on reception by encrypted communication Value Off On If turned on select the encryption key Encryption page 5 21 Fax Settings gt Default fax settings Item Description ECM RX Set whether ECM RX is performed ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX S
79. ci ciectadv tes acdeiieetidl wel need ivi nacetane detect shee nu dlehs onic ladebonstiieiea leh initia ie atiigeednaedds 3 23 Fie Name EMY ciisssstatsctseveatecceaerpeedancayvelddcdevvieiaceceuspeicanayvecddadayvaaacneuusgetecansvendde E vis 3 23 FAX TX REDON eiciia eaa aa a a a a E a i acd a aaa aaa a aaa a Ea 3 23 Using chaim dial scsrarcanisreriiiii i aa S OTE EA 3 24 Using favorites esns ererriean iania nett nE EAEEREN AEEA KAA EAEE EEEE KEEA EREA EEEE EENE EEE AEE EEEE ERE 3 26 3 1 Sending Faxes gt Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below 1 Select FAX on the Home screen The base screen for fax appears Place the originals Y Ss i For placing originals refer to the following Machine s Operation Guide Select the transmission method There are two transmission methods memory transmission and direct transmission Memory transmission The original is scanned into memory before communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned Select Direct to change the transmission method to direct transmission The key will be highlighted on the touch panel If the Direct is selected in the highlighted state the transmission method will change to memory transmission FAX Direct Transmission page 3 1
80. computer connected to the network to specify the forwarding settings on this machine For information on the network settings refer to the followings gt Machine s Operation Guide Accessing Command Center RX 4 Display Command Center RX r oO lm AN K http 192 168 48 21 P GX ih w I 192 168 48 21 KYOCERA Model Command Center EX Host Name Location Last Updated English Quiccreltesh 2013 11 01 03 49 39 1 Open the web browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Command Center RX as well as the current status of the machine 2 Select settings in Command Center RX Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges have been enabled on Command Center RX remember to enter the correct user name and password when trying to access the relevant screens Command Center RX User Guide 5 7 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using sub address reception function you can store received originals in a personal Sub Address Box For the method for using a Sub Address Box see the next section
81. ct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Item Setting value Description Exchange Selection PSTN Use when connecting this machine to a public switched telephone network default PBX Use when connecting this machine to PBX Outside call number setting 0 9 Set a number to access an outside line For the number contact the PBX 00 99 administrator 2 10 Before Using the Fax Machine gt Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key The saved destinations can be changed The destinations are available for Send as E mail Send to Folder and Fax Transmission NOTE Registering and editing of the Address Book can also be done in Command Center RX gt Machine s Operation Guide Adding a Destination Address Book Add a new destination to the Address Book There are two registering methods contacts and groups When adding a group enter the group name and select group members from the Address Book Adding a contact A maximum of 200 contact addresses can be registered Destination name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination NOTE If user login administration is enabled you can only edit destinations in th
82. cts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception gt Unknown Number Reception page 8 17 NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate a Communication Establishing Prerequisites Requirements Send e Register Permitted FAX numbers or The recipient s Local FAX Restrictions Permitted ID numbers Number matches a Permitted a FAX No registered on the gt Registering Permit FAX No page 8 11 machine Registering Permit ID No page 8 15 The recipient s Local FAX ID Send restriction settings are specified in matches a Permitted ID Permit List Address Book in Send registered on the machine Restrictions When the number was dialed tricti 8 17 using the Address Book or gt Setting Send Restriction page One Touch Key the last 4 Register the Local FAX Numbers or Local digits of th
83. d You can use the broadcast transmission function 1 2 3 4 Select FAX on the Home screen Place the originals Select the destination and set transmitting functions if you want to use any Press the Start key Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Confirmation Screen of Destinations page 7 10 When the communication is completed the scheduled transmission will begin 3 21 Sending Faxes gt Interrupt Send Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send 4 Select FAX on the Home screen 2 Load the originals to be sent using Interrupt Send 3 Select Direct For operation of direct transmission refer to the following gt FAX Direct Transmission page 3 18 4 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected
84. d Telephone 2 cccccccseseescccceteesecccenttesceecchtbanecccentheuenccenreneenecenheneeneccuegusececennegedecersneseneceneeves 5 26 FAX TEL Auto Switch RECEptiom sicccisicctiiessssacdticadaasdsedaesscaddenda sand ddeadasauddiuensnaadalilas saducedasaacadaaeuebdhcddeaareed 5 26 FAX Answering Machine Auto Switch Reception ccc ceeeecceeeeeeeeneeeeeeencaeeeeeeeaaeeeeeeenaeeeeeeeenaeeeeeeenaaes 5 28 DRD Reception Available for some countries oo eee eeeeeceenneeeeeeeeeeaeeeeeeeeaaeeeeeeeaaeeeeeeeenaeeeeeseenaeeeeeenats 5 30 Manual Send wev ccscecieeccceeneeteccceseaeecceeenagetecuecseeeesucnnseetecsunsaveaessoteavenecseneetacnsansaeeedecshiaatensntadeadtensnendasneente 5 32 Man al ReGeption serani ongia aa A E deena Haas tidal needs dean ee 5 33 Remote Switch PUNGUON s c22 setes Si ecatcaecelbeiee E EEA E edi he octet eee ey 5 34 Using Convenient Fax Functions gt Forward Settings Forward Settings When you have received a fax you can forward the received image to other fax machines or computers or set printing Type of Forwarding Destination Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination You can forward the document to other fax machines or for e mail transmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 1 2 Display the screen System Menu Counter ke
85. d box make it large enough and adjust the font point size so that the inserted information will fit in the field box NOTE When a fax is transmitted the information entered in the Default Settings and Destination Settings will automatically be entered in the fields The following field boxes can be used Use them as required Template Display Recipient Company Inserted Information Recipient information company name Recipient Department Recipient information department name Recipient Name Recipient information recipient name Menu Item Destination Company Department Name Address Recipient Address Recipient FAX number 6 26 Sending Faxes from PC gt Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FAX Number Sender FAX Number Sender information FAX number Telephone Sender Telephone Sender information telephone Number Number number Comment Comment oo entered in the Cover Page ta 4 Position the figures textboxes etc to create a Cover Page NOTE For information regarding the operation method refer to Help 5 From the Menu bar click on File and then Save As enter the file name and click on the Save button
86. e Address Book by logging in with administrator privileges Contact addresses can also be registered in the system menu 4 Display the screen FAX on the Home screen gt Address Book gt Menu gt Add gt Contact 2 Enter the destination name 41 Enter the destination name to be displayed on the Address Book gt Next gt NOTE Up to 32 characters can be entered For details on character entry refer to the following Character Entry Method page 10 2 2 To specify an Address Number select Address Number 3 Use or numeric keys to enter a particular Address Number If you set 000 as the address number the address is registered under the lowest available number NOTE Address Number is an ID for a destination You can select any available number for groups If you specify an address number that is already in use an error message appears when you select Save and the number cannot be registered 4 Select OK Before Using the Fax Machine gt Registering Destinations in the Address Book 3 Enter the fax number 1 Select FAX 2 Enter the fax number of the receiving system NOTE Up to 32 characters can be entered Use the numeric keys to enter a number Character Entry Method page 10 2 Key Pause Description Selecting this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use
87. e Memory Reception 256 sheets or more when using ITU T A4 1 Image Memory Capacity 3 5 MB standard For fax transmission and reception Report Output Send result report FAX RX result report Activity report Status page 10 5 Appendix gt Specifications Network FAX functions Item Description Hardware IBM PC AT compatible computer Interface 10BASE T 100BASE TX 1000BASE T Operating system Windows XP Windows Server 2003 2008 2012 Windows Vista and Windows 7 8 Transmission Resolution Ultra fine 400 x 400dpi Fine 200 x 200dpi Normal 100 x 200dpi Document Size Letter Legal Statement A4 A5 Folio B5 JIS FAX Delayed Transmit Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Up to 100 destinations Job Accounting Requires the input of a Login User Name and Password in the Network FAX Driver when User Login is turn ON in the fax machine Requires the input of an Account ID in the Network FAX Driver when Job Accounting is turned ON in the fax machine Cover Page A format can be selected using the Network FAX Driver or a template can be created 10 6 Appendix gt Menu Map Menu Map Add Dest page 3 7 A b Address Book page 3 9 FAX Ext Address Book
88. e company This equipment connects to the network via USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file
89. e dialed number FAX IDs of other parties match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception e Register Permitted FAX numbers or The sender s Local FAX Restrictions Permitted ID numbers Number matches a Permitted FAX No registered on the gt Registering Permit FAX No page 8 11 machine Registering Permit ID No page 8 15 The sender s Local FAX ID Reception restriction settings are specified matches a Permitted ID in Permit List Address Book in registered on the machine Reception Restrictions A fax number that matches the last 4 digits of the sender s Local FAX Number is e Register the Local FAX Numbers or Local registered in the Address Book FAX IDs of other parties on this machine gt Setting Reception Restriction page 8 17 If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected Fax Settings gt Transmission Restriction Prerequisites Reception Rejection Requirements Reception e Register Reject FAX numbers The sender s Local FAX Rejection iar Number is not registered gt Registering Reject FAX No page 8 13 A e The sender s Local Fax e Reception restriction settings are specified Number matches a Reject FAX in Rejec
90. e document you want to print NOTE When the password is set to a Sub Address Box you need to enter the password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 2 Select the document you want to print 3 Select Print 3 Print 1 It is possible to change the print settings Item Description Delete afterPrint The original is deleted after printing Deleting Originals after Printing from a Sub Address Box page 5 12 File Name Entry Adds a file name Job Finish Notice Sends E mail notice when a job is complete Priority Override Suspends the current job and gives a new job top priority Quiet Mode Lower print and scan speed for quiet processing 2 Press the Start key Printing starts 5 11 Using Convenient Fax Functions gt Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box 4 Select Sub Address Box on the Home screen 2 Selecting the Originals 1 Select the box containing the document you want to check 2 Select for the document whose details you want to check The details of the selected document are displayed Q tat J J L G Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Su
91. e eee eeenneeee eee taaeeeeeeeeaeeeeeeeaeeeeeeeenaeeeeeeaas 8 12 Registering Reject FAX NO dicestcieccdeeeie cds iecnebtcecscanpetsncsnsshieucdadsaued A STERE AOA ARANA ARE EE EAS 8 13 Changing and Deleting Reject FAX No e cece ee eeteree tert tne ee eee ANRE NNA AA SENAAT EANNA 8 14 Registering Permit ID No ccfiicesiicciacesstdatadesnntddeca itd aa tet dal iar beens eee a adele aed aad 8 15 Changing and Deleting Permit ID No cccccccceeecccceeeeecceeeeseneececeeeeseaceeeeeeaaeeeeeseaaaeeeeneeeaeceestteeetenteaaes 8 16 Setting Send RESMICUHON sissceecscceetuvaecccerevunteccetuy vans ccdevuvedeacecny A 8 17 setting Reception Restriction 1 ccscisiscccceecitsadeetecvisgseecessdagedeeccesiapeacected EAA EENE aAA 8 17 Unknown Number Reception sssri deasa aieia dice N EAA Aa AAE AEE 8 17 Un sable TIME cscriicereiacens aiei EE EAEE EEEE EAEE EREE EEA ONE EAE EERE CEEE EERE EEEE EAEE EES 8 18 Accoun Managemen cesi a a Peg asaseunned aviv yavadeteauns 8 19 8 1 Fax Settings gt Default fax settings Default fax settings This section explains the fax settings in the system menu Operation method The system menu is operated as follows 4 Display the screen Select the System Menu Counter key 2 Select a function 1 E Quick Setup Wizard G Language E Report i Select the key of a function to display the Pow j ee setting screen Close PO eee 4 Returns to the previous screen v System Menu Counter 10 10 1
92. e handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception Manual Reception page 5 33 2 Answer the call The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 5 31 Using Convenient Fax Functions gt Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 4 Place the originals 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 FAX on the Home screen gt On Hook 5 Press the Start key Transmission begins 6 Replace the handset When sending starts return the handset to its original position 5 32 Using Convenient Fax Functions gt Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party NOTE F
93. e of transmission 4 Select FAX on the Home screen Specify the destination 2 Enter the fax number NOTE If New Destination Entry FAX is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key New Destination Entry FAX page 8 9 1 Select Add Dest 2 Enter the fax number of the receiving system NOTE Up to 64 digits can be entered Use the numeric keys to enter a number 3 Select Next Dest Another fax number can be entered 4 When all destinations have been entered select OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK gt Machine s Operation Guide Select the destination from the Address Book 1 Select Address Book 2 Select the checkboxes of all destinations and select OK NOTE For details of the Address Book refer to the following Choosing from the Address Book page 3 9 3 11 Sending Faxes gt Methods For Entering the Destination Select the destination from the One Touch Key 1 Select One Touch Key 2 Select all destinations and select OK NOTE For details of One Touch Key refer to the following gt Choosing by One Touch Key page 3 10 3 After selecting all the destinations press the Start key 3 12 Sending Faxes gt Login Logout Login Logo
94. e screen Select One Touch Key 2 Select the destination 1 Select the One Touch Key where the destination is registered NOTE You can specify a One Touch Key by one touch number by selecting the Quick No Search key 2 Select OK Accept the destinations Using the Speed Dial key You can designate a three digit 001 to 100 One Touch Key number speed dial to select the destination NOTE For more information on adding One Touch Key refer to the following Adding a Destination on One Touch Key page 2 17 4 Display the screen Select One Touch Key 2 Enter a speed dial number 1 Select the Quick No Search key 2 Enter the One Touch Key number speed dial number with the numeric keys 3 Select OK The entered destination is selected 4 Select OK Accept the destinations 3 10 Sending Faxes gt Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE When using a group for the destination you can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the tim
95. eaaaaeaaeaeeeeeeeeeeeseesecsccceeeeseseeeseetene 3 19 FAX Delayed Transmission 2 cccecc ccececseneneeeeecneeeeeecaneceeeeedaneceeededaneceeeeedneeeedeeedneeeese 3 20 Cancelling and Sending Delayed Transmissions Queued 2 ecceeeeeeeeeeeeeees 3 21 Standby Transmission 2 iecccoccesesceccwstascwsdedanns ceed catanenesevini eveeses ana deeeesd aa eveesba dla deeveviaseceeviaie 3 21 Interrupt Send cceeecccccceceeeeeeeeeeceeaaeaeeceeeeeeeeeeesecaaaaaeaeeeeeeeeeeeeeesegsecceiaeseeeeeeeeesereeesnereees 3 22 Job Fimish Notte ices ccicscariacacdzeseete e a a ia Aa a ieee 3 23 File Name Entry eccceeeeeeceeeeee scene eee eeeeceeeeeeeseceeeeeeseceeeeeeeseceaaeeeeseeeaeeeeeseeeaaeeeseeeaaeeeseeenaees 3 23 FAX TX RE POM siiicar a enn dine laden eee eat 3 23 Using Chain dial eee ceceeeeeeeeeneee eee eeceeee eee eecneeeeeeeecneeeeeeseceaaeeeeseceaeeeeseceeaaeeeseeeaeeeeseeeneees 3 24 USING favorites ecccncancninrriii io n E 3 26 Receiving FaXesS 22 1 f FAX Automatic Reception isrann adada E EEA E Aa 4 2 Reception Method 0 c ccccccceccececeeeeeececececeeeeeeeeeee cee caecaaeaeceeeeeeeeeseeeececeaaeeeeeeeeereeeeees 4 2 Checking and Changing the Reception Method 0 cccccceeeseeeeeeeeecneeeeeeennieeeeeees 4 2 Flow of reception cece 4 3 Canceling reception Disconnection of communication seeeesseeeeessseerrreseeerrrsseee 4 3 Manual Recep
96. ecify the paper size refer to the following s Machine s Operation Guide 3 Selecting the paper type 1 Select Media Type 2 Select the paper type 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more information about configuring settings refer to the following Default fax settings page 8 2 4 7 5 Using Convenient Fax Functions This chapter explains the following topics FOnward S tuniQ ac iinlccatssuatceceayuetdsceat phe dd Ganesan cages sled cone eed daca vied aaa eed cca nied cent deve caas Shad eee aed 5 2 Type of Forwarding Destination 0 0 0 cece eee tere rei tnnt ttuna eee ernie seer tieeeeeeniieeeeseenaeeeeenieeeeeenea 5 2 Seting Forwarding i cc2cecieceeaeesd danced evade deve dncas ectnba dee vev batt ceee sd dala devs duance eee nacneesd dalasceetednnseesevals eee cs 5 2 Registering Forwarding Destination 0 ccc cecceeeeeeteeeeenee tere eeeaaeeeeeeeaeeeeeeeeaeeeeeeeaaeeeeeseiaeeeseeereeeseenaees 5 2 Changing and Deleting Registration Contents 0 0 ceeeeceeeeeene eee eeeeeeeeeeeeeaaeeeeeeeaeeeeseeaaeeeeeeeniaeeeeeeaas 5 3 Forwarding Time Setting eecccceceeeeeeeeeeeeeee tere cents eee eeeeaeeeeeeeeeaaeeeseeeaaaeeeseeeaaeeeeeeeeaeeeeeeeenaeeseeenieeeeesenaees 5 4 File Format Selling esccccetevecece dena cevectanhs inin wooed aba ceeies EE A kee Finveee 5 4 File Separation 0 cccccee
97. ed out automatically after every 50 faxes received Result Report Setting Item Description Send Result Report Each time you send a fax you can print a report to confirm whether the fax was sent successfully gt Send Result Reports page 7 4 RX Result Report When a fax is received you can be notified by receipt result report or e mail gt FAX RX Result Reports page 7 6 Job Finish Notice Setting Attaches sent images to job finish notices Value Do Not Attach Image Attach Image Fax Settings gt Default fax settings Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 4 Cassette1 to 4 Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders Cassette 2 to 4 IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio Media Type Set the media type to load in Cassette 1 and optional paper feeders Cassette 2 to 4 Value Plain Rough Vellum Labels Recycled Preprinted Bond Color Prepunched Letterhead Envelope Thick Coated High Quality or Custom 1 8 Cannot be used to print received faxes For cassettes 2 to 4 only Multi Purpose Tray Item Description Paper Size Set the paper size for multi purpose tray IMPORTANT Specify the paper size as
98. ee tectesaieecadunetacesuvecs saeeveawsdaenedevtiagueesvecedafueiviag seeveatvehaueessecsag 10 2 Specifications 2 2 22 cecceceeeceeccce cece cece eee ee eee cee aeae iaaa aaraa aaaea aaia aia taiea aiana daat aauina daai i aiaia a aadi 10 5 Men Map arnoaren A E E E E e a a a a E 10 7 Received FAX Sizes and Paper Priority Metric Model cececceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseneeeeeeeeeeaaeeeeseaaeees 10 13 Received FAX Sizes and Paper Priority Inch Model ccccceeeeceeeeeeeneeeeeeeeeeeeeeeseeeeaeeeeseeeeaeeeseeeeaaeeeseaaeees 10 14 10 1 Appendix gt Character Entry Method Character Entry Method To enter characters for a name use the on display keyboard in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the following gt Machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps Entry Screens Lower case Letter Entry Screen 12 1110 9 8 3 wre 32 Input Limit 2 No Display Key Description 1 Display Displays entered characters 2 Keyboard Select the character to enter 3 Cancel Select to cancel entered characters and return to the screen before the entry was made 4 lt Back Select to retu
99. eeeeeeeeeeneeeeeeeeneeeeeeeenaeeeeeeeeaaees 2 11 Adding a Destination on One TOUCH Key eecccceeeeeeeeeeeeeeeeeneeeeeeeeaaeeeeeeenaeeeeeseeaes 2 17 3 Sending Faxes BERR RRR RR RRR RRR RRR RR RRR RRR RRR RRR RRR RR RRR RR RRR eee 3 1 Basic transmission procedure ccccccceceeeeeeeeeeeeeeneeaecaeceeeeeeeeeseecaeanaeeeeeeeeeeeeteeeeteeneee 3 2 Checking the Send Status 0 2 cccecceeceeececeteceeedecaneceeeeeceneceeeeedeneceedeedaneceeeeedeneeeeees 3 4 Priority Override Send 0 eeececeeceeeeeeneeee eee eeneeee eee eeeeeeeeseeeeeeesieeeeeeesiieeeeeeeeieeeeeeneaa 3 4 Cancelling the Transmission cccccccceseccccceeeeecceeeeeesecaeeeeeesecaeeeeensecaaeeeeeseaaaeeeenses 3 5 Using redial sereme eiieeii e EAEE EO EA REEERE ENEA 3 6 Methods For Entering the Destination eeeeesseeesnnssesrrresessnunsstennnensinnnnastnnnnannannnnatannnaanna 3 7 Entering the destination fax number with the numeric keys 3 7 Choosing from the Address Book seesssssessrsssseerrsssrsnnsusennnenerinnnastannanainnnnaaaannnaana 3 9 Choosing by One Touch Key asesssseeseissssssrrssesirrsstttrrtssttnttnttttnnnssttnnnastentnnnaten nnanet 3 10 Using the Speed Dial key ccccccceecsenecccceeesseceeeeeeenaeseeeeteneaeeeenseneceeseetenseceneetenees 3 10 Broadcast Transmission cccceceeeeeeeeeeeeeeeeeeeeeeeneeeeeeecaeeeeeeeecaeeeseeeaaeeeseeeneeeeeeeeaas 3 11 LOGIN LOGOUE wiiciet eet dete citi i Ara etek T ei adeeb ais eased TA 3
100. eeeeeeeseeeeeeeeeseeeeaaeeeseeenaaeees 1 5 Declarations to European Directives cccccececeeeccecneceeeeeeeeeeeeeeeeeaaeaeceeeeeeeeneeeeee 1 5 Technical regulations for terminal equipment ecceececceeeeeeeeteeeeeestnecaeeeeeees 1 6 Network Compatibility Declaration cc ececceeeeeecneeeeeeeeneeeeeeeenaeeeeeeeaeeeeeeenaeeeeeseaas 1 6 Trademark Information sssrinin aane 1 7 2 Before Using the Fax Machine 271 Pant Names and FUNCIONS ici os ceccetcs cepacdati akonei AAEE EEA EE aaa EAEEREN ERS 2 2 MOCKING ssa a A T 2 2 Operation Panels cise ctasetieacdatecaticevendaaadeaneseacudcaacteeadecasnsaaduddnnesacedevareckagetnotana acesbetente 2 4 Touch Panel resoa aE a A E saath de edanates 2 5 Enter key and Quick No Search key sssssesssssssssrnneesssnnaseeennneatannnaanennnedtnannaaatenanaanan 2 6 Quick Setup Wizard Fax Setup seridir isai inaina iNi ania KART ANEA ERRANA Naa A aiia 2 7 Fax SCLUP items sunen aga a aa eaaa a a aiaia 2 7 Fax setup procedure saranoina iadnn aA aaa aaea a aa aaa aana 2 8 Seng Dale and TIME sess icc vecsts cuceetig cy excite gee coded Ea N AEE E 2 9 PBX Setting Europe OMY siscesiicseccstsbicgdeatepacdsuc holedeecttedeteteaaebed aatipdeceadiipontteasiideseeatobadl 2 10 Registering Destinations in the Address BOOK ecececceeeeseeeeeeeeeeneeeeeeenaeeeeeeenaeeeeeeeaees 2 11 Adding a Destination Address Book 0 cccccceeeeee
101. eled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again The phone receiver is off the Put down the receiver hook Troubleshooting gt Error Code List Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE U or E will appear in the error code depending on the communication speed setting Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in Syst
102. em Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01000 U01097 Communication error occurred during transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01100 U01196 Communication error occurred during reception Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a tone line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu Troubleshooting gt Error Code List Error Code Possible Cause Action U01700 U01720 C
103. ement Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations Normal transmission Delayed transmission Broadcast transmission Sub address transmission Output from Sub address Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when Account Name Used is ON the Account Name is printed 8 20 9 Troubleshooting This chapter explains the following topics Indicators During Sending Receiving Operation 20 0 0 ececcceeeeeeneeeeeeeeeneeeeeeeeaeeeeeeeaeeeeeeeaeeeeeeseaeeeeeniaeeeeenenaees Responding to an Attention Indicator Flashes 0 2 2 eeeeceeeee eee eete ee eee entree eee teee eee teeee eee teeeeeeeneeeeenieeeeeenea Precautions When Turning Power OFF cceccesescccceteeeeceeeeneecaeceeseeaaeeeeeauaaaeenenseaaeeeeseeaaeeneseeeaaeeeneeaaeeeneeeaea MESSAGCS tezvssasdeacasasataccennauecccedengbadcceny ebiadcadan N E econ shed dceapeeaccas seed deavpeedeedeagbedccees need Eror COG LSE os atc fst es cna oionn cian gan ETE ee da
104. eption WV Ye The answering machine records a message from the other party When the other party starts sending originals the machine receives the originals being sent Preparation Select Auto TAD FAX page 8 6 5 28 Using Convenient Fax Functions gt Using a Connected Telephone 4 The telephone rings The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Manual Reception page 5 33 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals 5 29 Using Convenient Fax Functions gt Using a Connected Telephone DRD Reception Available for some countries This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring
105. er Priority Inch Model Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Received FAX Size Statement Letter Legal Letter Long Originals Legal Long al Originals a Statement Letter Legal Letter Legal all y E E E 2 Letter Legal Letter Letter 3 E y P D j Letter Letter F Letter Long Originals Originals longer than Letter in the direction of the paper feed Legal Long Originals Originals longer than Legal in the direction of the paper feed Paper orientation is different from the received document The image is printed after being rotated 90 automatically Images longer than the Legal length 14 inches are received and printed on Letter paper without dividing them indicates print output on two sheets NOTE When a paper type is selected in Media Type a received fax is printed using the matching paper source gt Media Type for Print Output page 4 7 If All Media Types is selected a paper type cannot be specified for fax printouts 10 14 Index Numerics 2 in 1 Print 4 6 8 8 A Account Management 8 19 Account Name Use 8 7 Address Book 2 11 3 9 Adding a contact 2 11 Adding a Group 2 13 Change Deletion 2 14 Printing Address List 2 16 Search 3 9 Select
106. erations on screen OK 2 4 Before Using the Fax Machine gt Part Names and Functions Touch Panel Home Screen This screen is displayed by selecting the Home key on the operation panel Selecting an icon will display the corresponding screen You can change the icons to display on the Home screen as well as its background gt Machine s Operation guide 1 Select the function fif Home 2 a ae u Custom Box Copy Send oS ee amp Job Box Removable Sub Address Box Polling Box The appearance may differ from your actual screen depending on your configuration and option settings No Item Description 1 Message Displays the message depending on the status 2 Desktop Displays a maximum of 40 function icons including the functions registered in program Icons that are not displayed on the first page will appear by changing the page 3 Screen switching Use these buttons to switch between desktop pages keys NOTE You can also switch views by touching the screen and moving the finger sideways i e swiping Select the function t Home Admin A i Custom Box 4 Taskbar Displays a maximum of 5 task icons 5 Logout Logs out the current user This is displayed when user login administration is enabled 6 Login User Name Displays the logged in user name This is displayed when user login administration is enabled Selecting Login User Name will display t
107. etiaeeeeeee 6 11 Changing Transmit SettingS cccccceeseeesenceeeeeseneeeeeeeneeeeeeeenaneeedeeaeeneeeeeeseneeees 6 14 Using Cover Pages eccccccecceecceeeseeeeeeeeeeeeneeeeeeeeeeeeeeeeseeeeeeeeeeseeeaeeeeseeenaeeeeseenaneees 6 18 Cover Page Registration Default Settings 0 0 cceeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeaaees 6 23 Transmission Control ceeeeceeee scence eee eecne eee ee entrees eee eaaeee eee eaaeeeeeeeaeeeseeeiaeeeseeenaees 6 28 Various Tools for Checking Transmission Results and Registration Status ee 7 2 Checking FAX Job History ecci ie cee ccecckeececctenns eck A dane ences danhaeeobevdnaaceeesd naneesbevels Geeevianacaeeveadianes 7 3 Displaying Job Log Screen uu ee eeeeeeceeeeeeenee eee eeeecneeeeeeeaaeeeeeetaaeeeseeenaeeeeeeseneeeeeeseaas 7 3 Printing Administrative Reports Result Report Setting 0 0 eeeeceeeeeeeetteeeeeeesneeeeeeeeaas 7 4 Send Result Reports cccccccccececeeeeeeeeeececeeeeeeeeeeesecsecaecaeeeeeeeeeeesesecscacsaaeeseeeereess 7 4 Report for Job Canceled before Sending 0 cecceceeeeeteeeeeeeeeeeeeeeentaeeeeeeettaeeeeeeeaas 7 5 Recipient Format ccccccccccceeeeeeeeceeneceecaeeceeeeeeeececeaceaaaaeaeeceeeeeeeeseeeeseeceacsaeeeeeeeeeeeess 7 5 FAX RX Res l Reports acena a aE E i E 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report eseeessseeerrsseeerrrsseen 7 7 Printing Activity REPOMMs scccccs cscccceeisscccceet teks cecte teadeeeees
108. ettings dialog box can be accessed by the following procedure 4 Display the screen 4 Click the Start button on the taskbar click Control Panel and then click View devices and printers 2 Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop down menu Click the FAX TX Setting button in the Printing Preferences window 2 Configure the settings 1 Sending Options Tab ee ee ce ee ieee Sending Options Cover Page Authentication Sender Information Sending Options FARDelayedtionsm I Transmit and Print I Display confirm dialog Item Description FAX Delayed Transmit Check the checkbox in order to activate the time fields to the right of checkbox the checkbox whenever you want to set the time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the A and Y arrows IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time communications that use the timer may not be accomplished as expected If the displayed time is not current be sure to adjust it to match the correct time NOTE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself the transmission operation will be carried out the following day at that ti
109. fied for polling reception If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Reception If the recipient s machine has a sub address bulletin board function you can use sub addresses to communicate with that machine even if it is a third party machine On this machine the sub address and sub address password Sub Address 3333 External FAX IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machines beforehand to ensure that they each have the required functionality Ask the recipient for the sub address and password that are registered in the recipient s machine NOTE For more information on sub addresses refer to the following Sub Address Communication page 5 8 For information on how to receive files using sub address bulletin board communication refer to the following Using Polling Reception with Sub Addresses page 5 18 5 17 Using Convenient Fax Functions gt Polling Communication Using Polling Reception NOTE
110. fluctuations and flicker in low EN61000 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment 1 5 Legal and Safety Information gt Notice Terminal Equipment TE Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling TBR 21 Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e AN 01ROO e AN 02R01 e AN O5R01 e AN 06R00 e AN O7R01 e AN 09R00 e AN 10R00 e AN 11R00 e AN 12R00 e AN 16R00 e DE 03R00 e DE 04R00 AN for P AN for CH and N AN for D E GR P and N AN for D GR and P AN for D E P and N AN for D AN for D AN for P AN for E General Advisory Note National AN for D National AN for D Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries Austria mBelgium mBulgaria mCyprus mCzech mDenmark Estonia BFinland mFrance mGermany mGreece Hungary Eiceland Eireland Eitaly ELatvia DE 05R00 DE 08R00 DE 09R00 DE 12R00 DE 14R00 ES 01R01 GR 01R00 GR 03R00 GR 04R00
111. following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine Sending Faxes from PC gt Setup Setup The following preparation is needed before using Network FAX Connection to a PC Connect the machine and PC to the network using a network cable gt Machine s Operation guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment Forward Settings page 5 2 6 3 Sending Faxes from PC gt Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below The screens in Windows 7 are shown NOTE Plug and Play is disab
112. he fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data On Print the reception date time Off Do not print the reception date time For more information about configuring settings refer to the following Default fax settings page 8 2 4 6 Receiving Faxes gt Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper types All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 For more information about configuring settings refer to the following Default fax settings page 8 2 Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette 4 Display the screen System Menu Counter key gt Cassette MP Tray Settings gt Cassette 4 or Multi Purpose Tray Select the cassette that you want to use for fax reception 2 Selecting the paper size 1 Select Paper Size gt Metric or Inch 2 Select the paper size IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio To sp
113. he information of the logged in user Before Using the Fax Machine gt Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary 1 C 8 operation messages U Dest aF 2 Enters destinations P E amine 3 Configures function settings E DET 4 Displays available functions and settings A et EA 5 Registers functions as shortcuts 3 gy Favorites 6 Scrolls up and down when the list of values cannot be 7 displayed in its entirety on a single screen 7 Displays shortcuts 1 C ee 8 Displays the date and time and number of destinations 4 Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter key The Enter key has the same function as the key with the Enter mark such as the OK key and the Close Hour Minute Second 10 10 16 4 Using the Quick No Search key B The Quick No Search key is used when using the numeric keys to directly enter the number for example when specifying the destination for the transmission using a speed dial number For more information on speed dialing refer to the following Using the Speed Dial key page 3 10 Quick No 001 100 Search p E e Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Quick Setup Wizard Fax Setup In quick setup mode
114. he result reports can also be configured Report Print Item Description Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Status Page page 7 8 Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described Printing from a Polling Box page 5 19 FAX List Index You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Printing Address List page 2 16 FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Printing Address List page 2 16 Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report The latest 50 received fax data are printed as a report Admin Report Settings Description Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Incoming FAX Report An activity report is print
115. hine enables you to receive originals after talking to the person at the sending system Flow of reception 4 The machine receives a call When the machine receives a call it rings 2 Select On Hook Select On Hook to establish the connection 3 Select Manual RX Reception will start 4 4 Receiving Faxes gt Fax reception functions Fax reception functions The reception method and fax printing method can be set What do you want to do Reference Page Print received faxes on both sides of the paper Duplex Printing page 4 6 Receive a two page fax on one page 2 in 1 Print gt page 4 6 Print received faxes together as a batch Batch Print gt page 4 6 Print the date and time of reception and other information Reception Date Time page 4 6 Restrict the type of paper that can be used Media Type for Print Output gt page 4 7 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only gt page 2 10 Forward received faxes to another fax machine or a computer Forward Settings gt page 5 2 Store received faxes in the machine without printing them Sub Address Box Function gt page 5 8 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 5 15 Encrypt an original to send it safely Encryption gt page 5 21 Receiving Faxes gt Fax reception settings Fax reception settings Duplex Printing When rece
116. ieeeeeeetneeeeeetnea 5 13 Printing a Sub Address Box List 0 cece seen ee eeeeeteeee eee teneeee eee taeeeeeeetneeeeeeeeea 5 13 Sub Address Transmission cccccccccccccccccceeecesceecesseueeeeeeseseueucessaeeeeeeeeeeaueeeeuaaeeeenees 5 14 Polling COMMUNICATION ee ee cette eeeeree eee eeeeee eee teeeaee eee eeeaaaeeeeeeeaaaeeeseeeaaeeeseeeiaeeeeneeaees 5 15 Polling TRANSMISSION 5 cc2 ed vste dered iitkceeesd ahadeveesstanedees Hanks cdevis aa deeeavbnna cade abana nines 5 15 Polling Reception oo ceeececeeeeeee eect ee eee tie eee eee e ee eee nieeeeeeeeieeeeeeetiieeeeeeeneeeeenenea 5 17 Printing from a Polling BOX sessciesnecicneriarins iiri aceeeeanae 5 19 Checking Details 20 0 ecccceeeeeeeeeeeeeeeeeeeeeeseceeeeeeeseneeeeeeeseneaeeeeeseeeeeeeeeteeeaeeeeseenaeees 5 20 Deleting Originals in a Polling BOX eee eeeceeeeeeeeteeee terete eee eeeeteeeeeeeeteeeeeetieeeeerenea 5 20 EEICIYPUON eede na iere AAEE AE AAE AENEA EE EAEE AEE EARE TA EEE 5 21 Registering an Encryption Key scerssscssiscarsnireiiidairii ineeie 5 22 Changing and Deleting Registration Contents of Encryption Key ee 5 23 Using the Encrypted Transmission c ccccecceccceeeeeeceeeeeeeeeceeeeeeeencaeeeeeeenaeeeeeeenaaes 5 24 Setting the Encrypted Reception c ccceecccceceeeeetteeeeeeeecneeeeeeeteeeeeetaeeeeeetiaeeeeees 5 25 Using a Connected Telephone secrccruscccecirennenianin 5 26 FAX TEL Auto Switch Reception
117. in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Confirmation Screen of Destinations page 7 10 To cancel transmission while waiting for interrupt send select the Stop key on the operation panel or Cancel on the touch panel Cancelling Direct Transmission page 3 18 When the interrupt send is completed the canceled communication and standby transmission will automatically resume 3 22 Sending Faxes gt Job Finish Notice Job Finish Notice Send e mail notice when a job is complete gt Machine s Operation Guide It is possible to attach an image to the e mail notice Job Finish Notice Setting page 8 4 File Name Entry Add a file name Additional information such as Job No and Date and Time can also be set Machine s Operation Guide FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission Item Description Off Does not print reports On Prints reports Error Only Prints reports only if an error occurs NOTE This setting is displayed if FAX TX Result Reports is set to Specify Each Job Send Result Reports page 7 4 3 23 Sending Faxes gt Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting
118. ing FAX Report and Incoming FAX Report page 7 7 Message Checkpoint Corrective Action Bee ce Page Add the following paper in Does the selected paper size Select Continue to continue printing cassette match the paper size loaded in Select Cancel to cancel the job the specified paper source Is the indicated cassette out of Load paper paper Select Paper Selection to select the other paper source Select Continue to print on the paper in the currently selected paper source Box limit exceeded Is End displayed on the The specified box is full and no further screen storage is available Job is canceled Select End Try to perform the job again after printing or deleting data from the box Cannot process this job This job is canceled because it is restricted by User Authorization or Job Accounting Select End Job Accounting restriction Is the acceptable printing count The printing count exceeded the Refer to the exceeded restricted by Job Accounting acceptable count restricted by Job machine s exceeded Accounting Cannot print any more This Operation job is canceled Select End Guide Machine failure Internal error has occurred Make a note of the error code displayed on the screen and contact your Service Representative Scheduled sending jobs The number of jobs has exceeded the 3 20 exceeded limit set for delayed transmission Select End The job is canc
119. ion in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Output originals Receiving system Sending system Scan originals Encryption Description of settings at sending and receiving systems Reference Settings Sending system Receiving system page Encryption Key No A 2 digits B 2 digits 5 22 Encryption Key C 16 digits C 16 digits 5 22 Key No of Address Book or when the number A 2 digits 5 24 is directly dialed Receiving system encryption box number D 4 digits 5 24 Encryption Box No D 4 digits Key No in reception setting B 2 digits 5 25 When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems 5 21 Using Convenient Fax Functions gt Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the o
120. ion Guide File Separation When sending by e mail transmission folder SMB transmission or folder FTP transmission specify whether File Separation is performed 4 Display the screen System Menu Counter key gt FAX gt Forward Settings gt File Separation 2 Configure the function Select Each Page or Off To create one file per page select Each Page 5 4 Using Convenient Fax Functions gt Forward Settings E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 4 Display the screen System Menu Counter key gt FAX gt Forward Settings gt E mail Subject Add Info 2 Configure the function Select Sender Name Sender FAX No or Off FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data NOTE To use FTP encryption set SSL to On in the Secure Protocol settings gt Machine s Operation Guide 4 Display the screen System Menu Counter key gt FAX gt Forward Settings gt FTP Encrypted TX 2 Configure the function Select On or Off Print Setting You can set whether the machine should print received originals when forwarding them 4 Display the screen System Menu Counter key gt FAX gt Forward Settings gt Print 2 Configure the function Select On or Off 5 5 Using Convenient
121. is selected NOTE For direct transmission you cannot use 2 sided Sending Faxes gt FAX TX Resolution FAX TX Resolution Select fineness of images when sending FAX The larger the number the better the image resolution However better resolution also means larger file sizes and longer send times Item Description 400 x 400 dpi Ultra when sending originals with minute characters Typical character size 6 point and lines more finely example Resolution Resolution 200 x 400 dpi Super when sending originals with minute characters Typical character size 6 point and lines example Resolution Resolution 200 x 200 dpi Fine when sending originals Typical character size 8 point with relatively small characters and thin lines example Resolution Resolution 200 x 100 dpi Normal when sending originals with standard size Typical character size 10 5 point characters example Resolution Resolution NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image but the fax transmission time is longer Density Adjust the density NOTE When you want to increase the density of the original that has thin density density needs to be adjusted to Darker When you want to reduce the density of the original that has thick density density needs to be adjusted to Lighter Original Image Select original image type for best results Item Description Text
122. isplay the screen System Menu Counter key gt FAX gt Forward Settings gt Forward Destination 2 Edit or delete the destination To edit the destination 1 Select and change the destination System Menu Counter 10 10 i S E Sales department 1 123456789 41 e To delete Select the destination and select aj System Menu Counter 10 10 i Sales department 1 123456789 al 11 a 3 Select End 5 3 Using Convenient Fax Functions gt Forward Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled 4 Display the screen System Menu Counter key gt FAX gt Forward Settings gt Schedule 2 Configure the function 1 Select All Day or Preset Time If Preset Time is selected enter the Start Time and End Time 2 Enter the start time and select Next gt NOTE Enter the time on the 24 hours system 3 Enter the end time and select OK File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF XPS or OpenXP S as the file format 4 Display the screen System Menu Counter key gt FAX gt Forward Settings gt File Format 2 Configure the function Select PDF TIFF XPS or OpenXPS NOTE If you have selected PDF for file format PDF Encryption functions are available Machine s Operat
123. it Settings dialog box will be displayed once again 2 Subaddress Based Communication NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Open the Option Settings dialog box 1 Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box Ts Address Setting Cver Page Option Sender Information FAX Number Option Settings Add to Destination List Destination List Select from Address Book 2 Items Remaining 19 98 Items FAX Number Company Department Recipient amp 6789012345 ABC Tec Richard amp s 3456789012 DDD Corp Harold Edt Delete an 2 Enter the sub address and password as it is registered in the destination fax Recipient Information Company Department Recipient Oke 4 Cancel Maximum number of characters that can be entered 20 characters e Characters that can be entered 0 to 9 space a space CANNOT be entered as the first character 3 Click on the OK button The Transmit Settings dialog box will be displayed once again 6 16 Sending Faxes from PC gt Basic Transmission 3 Cover Page Settings A Cover Page can be set as the first page of a fax transmission In addition to the standard templates for Cover Pages original temp
124. ived multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data On Print on both sides Off Do not print on both sides For more information about configuring settings refer to the following Default fax settings page 8 2 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled On Print 2 in 1 Off Do not print 2 in 1 For more information about configuring settings refer to the following Default fax settings page 8 2 Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received On Print as a batch after all pages are received Off Print each page as it is received For more information about configuring settings refer to the following Default fax settings page 8 2 Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on t
125. lates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab e p We fetes Address Sett ption Sender Information amp itach Cover Page Edit Message Cover Page Templates sis English template 02 E English template 03 5 English template 04 English template 05 German template 01 German template German template 03 New Edit even a 4 Optional Settings The settings that were selected in 1 Sending Options Tab can be changed by clicking the Options tab Te e Address Setting Cover P4 nder Information Sending Options T FR Delayed Trensnid mem IT Transmit and Print Help Send Cancel For the setting procedures refer to the following 1 Sending Options Tab page 6 11 6 17 Sending Faxes from PC gt Basic Transmission Using Cover Pages Cover Page Selection Transmission Settings The Cover Page is attached to the fax and sent as the first page About Cover Pages The Cover Page can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 Zoom WholePage x Engish template 01 z 4 gt tose FAX messaoe OBOBOBOs80s80e80e80s808080 To Mike AAA Tec Reseach Section
126. lect fa System Menu Counter Key01 eC Key02 1 11 5 Key03 Key04 a v ee 2 Select Yes This deletes the encryption key 3 Finish changing deleting Select End Using Convenient Fax Functions gt Encryption Using the Encrypted Transmission When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys k NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address transmission Register the encryption key ahead of time Register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to the following Registering an Encryption Key page 5 22 Select FAX on the Home screen Place the originals Specifying destination 1 Select Add Dest and enter the fax number of the other party NOTE When encrypted transmission has been set to a destination in the Address Book or One Touch Key you can use the destination Turn on encrypted transmission 1 Detail Settings gt Encrypted Transmission gt Encryption gt On gt Encryption Key No 2 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to
127. led on this device when in Sleep Wake the device from Sleep before continuing 4 Insert the Product Library disc NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run Setup exe If the user account management window appears click Yes Allow 2 Display the screen f ks 1 Click View License Agreement and read the License Agreement 2 Click Accept Notice By using or installing the device drivers and software included in this package you agree to become bound by the terms and conditions of this license agreement View License Agreement pt_ 3 Select FAX Driver 1 Select Custom Install 2 Select the print system to be installed 3 Click Em 2013 HOCERA Daciment sotiare ne 6 4 Sending Faxes from PC gt Setup 4 Select FAX Driver 5 Click 6 Click Install NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network cable and that it is turned on and click Reload If the Windows security window appears click Install this driver software anyway 4 Finish the installation
128. lly after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 4 Display the screen Status Job Cancel key gt FAX Job Log 2 Print 1 Select Outgoing FAX Report to print the sent fax report and select Incoming FAX Report to print the received fax report 2 Select Yes The report is printed FAX TX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 4 Display the screen System Menu Counter key gt Report gt Admin Report Settings gt Outgoing FAX Report or Incoming FAX Report 2 Configure the function Select Off not to print or On to print 7 Managing Jobs gt Status Page Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 4 Display the screen System Menu Counter key gt Report gt Report Print 2 Print Status Page gt Yes A status page is printed Status Page 7 8 Managing Jobs gt Reporting FAX Receipt Result by E mail Reporting FAX Receipt Result by E mail Fax receipt can also be notified by e mail instead of checking the receipt result report Job No 000019 Result OK End Time Sun 240 t2010 14 53 38 File Name doc23042006 145300 Resul
129. lution Set the resolution at which to scan originals 3 17 Density Adjust density 3 17 Original Image Select original image type 3 17 Continuous Scan Scan a large number of originals separately and then produce as one job 3 18 File Name Entry Adds a file name 3 23 Job Finish Notice Send notice by e mail when a job is complete 3 23 FAX Delayed Specify a time for transmission 3 20 Transmission FAX Direct Transmission Connect to the destination first and then scan the original 3 18 Polling Communication This function allows you to start automatic transmission of a document saved in the 5 15 sending machine by dialing from the receiving machine FAX TX Report Print transmission results after transmission 3 23 Other transmission functions Function Description i Standby Transmission During a communication you can scan originals and schedule a next transmission 3 21 Interrupt Send During communication when you scan originals by selecting direct 3 22 transmission you can use interrupt send Sub Address Box Send a fax using the Sub Address communications function 5 8 Function Encryption The original is encrypted on the sending side and then sent 5 21 Sending Faxes gt Quiet Mode Quiet Mode Lower print and scan speed for quiet processing Select this mode when the running noise is uncomfortable gt Machine s Operation Guide Original Size Specify the original size to be scanned Item Value
130. me Be sure to confirm the time setting in the fax machine itself before making this setting Value 00 00 23 59 Transmit and Print Check the checkbox when you want to print out the documents at checkbox the fax machine same time as you send them by fax Display confirm dialog You can check the checkbox to display the destination confirmation checkbox screen and check the destinations before transmission Sending Faxes from PC gt Basic Transmission 2 Cover Page Tab s ee ee ee ee Sending Options Cover Page Authentication Sender Information Cover Page Edit Message 2i Cover Page Templates English template 02 English template 03 English template 04 English template 05 m German template 03 ni New Edt Preview Cancel Description Attach Cover Page Check the checkbox when you want to add a cover page to your checkbox transmission 3 Authentication Tab Teee a e ee Sending Options Cover Page Authentication Sender Information User Login Use Specific Login User Name Login User Name 105796 Password Prompt for Login User Name IT Job Accounting ce S cS Item Description User Login checkbox If the fax machine is set to User Login select either Use Specific Login User Name or Prompt for Login User Name as desired Use Specific Login User Name Enter the Login User Name and Password Tran
131. mp 6789012345 ABC Tec Richard 3456789012 DDD Corp Harold Edit Delete An Help Send Cancel Item Description FAX Number A maximum of 64 characters can be entered 3 Enter the recipient information When finished click the OK button eax Recipient Information Company Department Recipient Sub Address Sub Address Passwor d J J cance Item Description Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered NOTE When Attach Cover Page of the Cover Page Tab is not set the Cover Page Confirmation screen will be displayed To include a cover page click on Attach Cover Page button Sending Faxes from PC gt Basic Transmission 4 Add the destination to the destination list 1 Add this information to the Destination List by clicking on the Add to Destination List button 2 Tochange the recipient information of a destination that has been added to the Destination List select the destination to be changed and click on the Edit button Change the recipient information and click on the OK button FAX Number 6666 6666 Recipient Information Company Department Recipient Sub Address Item Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered
132. multiple phone numbers from several telephone companies to a chain number you can later choose the one that costs the least to send the fax to a remote or international destination NOTE It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key For registration to the Address Book refer to the following Adding a Destination Address Book page 2 11 For registration to One Touch Key refer to the following Adding a Destination on One Touch Key page 2 17 As an example when using 212 as the chain number 4 Select the chain dial number To use a One Touch Key select the destination in which 212 is registered NOTE To use the Address Book select the destination in which 212 is registered as explained in Choosing from the Address Book Choosing from the Address Book page 3 9 To enter using the numeric keys select Add Dest enter 212 and select OK 2 Select Chain 3 Enter the fax number to be added to the chain number Select fax number from the Address Book 1 Select Address Book Multiple destinations can be selected 2 When OK is selected 212 is automatically added to all destinations For the procedure for selecting a destination in the address book refer to the following Choosing from the Address Book page 3 9 Select fax number from One Touch Key 1 Select One Touch Multiple destinations can be selected 2 When
133. n Aart een ene nell 7 7 Automatic PrimtOUt siisjeccec seid E hacedden Peseedianck phcuen basilar cele wecdetieedt 7 7 SATUS PAGS ccn E E AE EA T O AAE 7 8 Reporting FAX Receipt Result by E mail cece cence eee ennne eee eee ne eee ee ttt tu tAn ee eaaeeeeeeeaeeeeeeeaaeeseeeiaeeeeeeeaas 7 9 Confirmation Screen of Destinations 2 0 cece eeeceeeeeeeeeeeeeene eee AEE NEEN Aa aN EEANN NESE KEADAAN 7 10 7 1 Managing Jobs gt Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools Display Contents to E Reference Tool Location Check Uming of cheek Page FAX job history check Touch panel History of latest 50 send and Any time 7 3 receipt results stored Send result report Report printing Latest send or receipt result Automatic printout after every 7 4 Receipt result report sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt Any time and automatic 1 1 results printout after every 50 sending receiving Status page Report printing Registration status of Local Any time 7 8 FAX Number Local FAX Name fax line setting etc Reporting of FAX receipt PC Fax receipt Fax reception is reported by e 7 9 result by Email mail Managing Jobs
134. n appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login UserName 3500 Login Password 3500 4 Display the screen System Menu Counter key gt Date Timer Energy Saver gt Unusable Time 2 Configure the function Set the unusable time 1 On gt Unusable Time 2 Enter the start time 3 Select OK 4 Enter the end time NOTE If the same time is set as the start time and end time you cannot use all day 5 Select OK Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time 1 Select Unlock code 2 Enter Unlock Code 0000 to 9999 3 Select OK NOTE To use the machine temporarily during unusable time enter the Unlock Code and select Login 8 18 Fax Settings gt Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 100 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the following Machine s Operation Guide It will be necessary to log
135. n functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One Touch Key you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 spacey and and characters to enter a sub address of up to 20 digits When the machine receives faxes a sub address is used to specify the Sub Address Box Sub Address Password Use the numbers from 0 to 9 alphabets space and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used For the procedure for setting a sub address refer to the following Sub Address Transmission page 5 14 5 8 Using Convenient Fax Functions gt Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu 4 Select Sub Address Box on the Home screen 2 Configure the function
136. nals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 3 20 Sending Faxes gt Standby Transmission Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below 1 2 Display the screen Status Job Cancel key gt Scheduled Job Canceling a job and immediate transmission Canceling a job Select the job you want to cancel and select Cancel gt Yes The selected job is deleted Immediate transmission Select the job you want to send by immediate transmission and select Menu gt Start Now gt Yes The transmission will start Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be schedule
137. nation and click on the Add gt button The selected destination will be added to the Destination List right side Eam Address Book Address Book z Fiter FAX Destination List Search 2 Items Remaining 19 498 Items ABc veF ahi JkL mNo PoRs Tuv wxvz o3 6789012345 3456789012 Number A Recipient FAX Number jarold 3456789012 ichard 678900000000 d 6789012345 Aren 0123456789 Home NOTE e The list can be sorted Click on the list item by which you want to sort the list No Recipient Fax Number Address A or V are displayed next to the sorted items In addition the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field e When a destination is selected the destination details are displayed in the field at the bottom of the list When a group is selected the members of the group are displayed in the field at the bottom of the list When the group includes members for which multiple fax numbers are registered a fax number selection screen will be displayed To delete any of the destinations from the Destination List select that destination and then click on the Delete button To delete all of the destinations from the Destination List click on the Delete all button Sending Faxes from PC gt Basic Transmission 4 Click on the OK button The Transm
138. nfigure the function To not use the reception restriction select Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit List Address Book To block incoming faxes from senders registered in Reject FAX No select Reject List Unknown Number Reception Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 1 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Unknown Number Reception Configure the function To receive faxes from the unknown number select Permit To reject faxes from the unknown number select Reject 8 17 Fax Settings gt Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes IMPORTANT When Unusable Time is set in addition to fax printing all other printing operations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE If the login user name entry scree
139. ngs in this Operation Guide are illegible or if the guide itself is missing fee required NOTE Due to performance updating information in this Operation Guide is subject to change without notice 1 2 Legal and Safety Information gt Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving Malfunctions Responding to Error Messages Clearing Paper Jams Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM FCC PART 68 REQUIREMENTS 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear side of the equipment to install Assembly Board is a label that contains among other information a product identifier in the format US AAAE Q T XXXx If requested this number must be provided to the telephon
140. nt when you want to return to the page from which you jumped to the current page amp fa REARS 8 x t Tools Sign Comment L Bookmarks ap Preparation before Use gt Loading Paper m e 7 Precaution for Loading Paper E lane When you open a new package of paper fan the sheets to separate them slightly prior to loading l M P 0 RT A N T P Machine Features F cui ee Indicates operational requirements Guides Provided with the Machine and restrictions to operate the F About the Operation machine correctly and avoid beat reee damage to the machine or property PF Menu Map E Pi Legal and Safety Information E P2 Installing and Setting up the Machine NOTE Indicates supplemental explanations and reference information for operations a P3 Preparation before Use P4 Printing from PC Ps Operation on the Machine E IMPORTANT If you copy onto used paper paper already used for printing do not use paper that is stapled or clipped together This may damage the machine or cause poor image a ic F6 Using Various Functions P 7 Status Job Cancel Fes Setup and Registration System Menu a Note that some paper types have a tendency to curl and may jam in the paper eject unit If you use special paper such as letterhead paper with holes or paper with pre prints like logo
141. ommunication error occurred during high speed transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other
142. onding procedure Is the destination FAX line busy Send again Does the destination FAX Send again machine respond Is there an error other than Contact your Service Representative above Troubleshooting gt Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine press the Power switch You cannot automatically receive a fax when the power switch is turned off Make sure that the Processing indicator and the Memory indicator are off before turning off the power switch Clear Stach Enter W Processing Memory Attention Check that the indicators are off NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction 9 3 Troubleshooting gt Messages Messages When an error occurs the display may show one of the messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to the following Error Code List page 9 5 To print the sent receipt result report refer to the following Send Result Reports page 7 4 FAX RX Result Reports page 7 6 You may also check error codes using the activity report Activity Report Outgo
143. one Using a Connected Telephone It is possible to connect a telephone a commercially available item to this machine and use various functions FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond IMPORTANT In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v g Makes ringing tone twice Only the other party can hear the ringing tone Receive originals from the other Makes ringing tone Both the other party and the receiving party automatically FAX machine can hear the ringing tone Automatic Reception If you do not lift the handset within 30 seconds the machine switches to fax reception
144. or company name refer to Paper on paga 11 13 a Refer to F 9 User Authentication Acaution Click the underlined text to jump to and Accounting User The fixing unit is extremely hot Take sufficient care when working in this area as the corresponding page Login Job Accounting there is a danger of getting burned E P 10 Troubleshooting Pi Appendix a Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points NOTE The items that appear in Adobe Reader vary depending on how it is used If the Table of Contents or tools do not appear refer to Adobe Reader Help Certain items are indicated in this guide by the conventions described below Convention Description Bold Indicates keys and buttons Regular Indicates a message or setting vi Conventions used in procedures for operating the machine In this Operation Guide continuous operation of the keys on the touch panel is as follows Actual procedure Procedure indicated in this guide Select the System Menu Counter key v Select V v Select Common Settings v Select Sound System Menu Counter key gt Common Settings gt Sound vii 1 Legal and Safety Information Please read this information before using your machine This chapter provides information on the following topics NOCE ieuan a a a
145. ort page 7 7 Optional Network Status refer to the machine s Operation Guide Admin Report Settings page 7 7 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 7 4 Canceled before Sending page 7 5 Recipient Format page 7 5 RX Result Report FAX page 7 6 RX Result Report Type page 7 9 Job Finish Notice Setting refer to the machine s Operation Guide Send Log History refer to the machine s Operation Guide Counter refer to the machine s Operation Guide User Property refer to the machine s Operation Guide Cassette MP Tray Settings Cassette 1 to 4 page 8 5 Multi Purpose Tray page 8 5 10 9 Appendix gt Menu Map Common Settings Default Screen refer to the machine s Operation Guide Sound page 8 5 Buzzer refer to the machine s Operation Guide FAX Speaker Volume page 8 5 FAX Monitor Volume page 8 5 Original Settings refer to the machine s Operation Guide Paper Settings refer to the machine s Operation Guide Function Defaults FAX TX Resolution page 8 6 Continuous Scan FAX page 8 6 Preset Limit refer to the machine s Operation Guide Error Handling refer to the machine s Operation Guide Color Toner Em
146. party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled
147. pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception If the other party has dialed If the other party has dialed your fax number your telephone number Telephone company The fax machine will ring using The fax machine will ring using the predetermined ring pattern the predetermined ring pattern for a fax and fax reception will for a telephone call start automatically Conversation is possible with lt lt 4 The fax will handle the call the other party if you answer using the Automatic FAX the telephone that is connected Reception mode to this fax machine Preparation Select Auto DRD gt FAX page 8 6 5 30 Using Convenient Fax Functions gt Using a Connected Telephone 4 The telephone rings When a call comes in the telephone will ring NOTE If you lift th
148. perations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 3500 Login Password 3500 4 Display the screen System Menu Counter key gt Date Timer Energy Saver 2 Configure the settings Time Zone gt Date Time gt Date Format Item Description Time Zone Set the time difference from GMT Choose the nearest listed location from the list If you select a region that utilizes summer time configure settings for summer time Date Time Set the date and time for the location where you use the machine If you perform Send as E mail the date and time set here will be displayed on the header Value Year 2000 to 2037 Month 1 to 12 Day 1 to 31 Hour 00 to 23 Minute 00 to 59 Second 00 to 59 Date Format Select the display format of year month and date The year is displayed in Western notation Value Month Day Year Day Month Year Year Month Day Before Using the Fax Machine gt PBX Setting Europe only PBX Setting Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting NOTE Before connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this machine Note that corre
149. pper case letters select a A To shift from upper case to lower Cancel lt Back Next gt Se ee case letters select A a 2 Enter A 1 List A 1 Input 8 Cancel lt Back Next gt Loe Es To enter numbers or symbols select ABC to display Symbol 3 Register the characters you entered List A 1 Input 8 lt Select Next gt The entered characters are registered 10 4 Appendix gt Specifications Specifications IMPORTANT Specifications are subject to change without notice FAX function Item Description Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time Less than 3 seconds 33600 bps JBIG ITU T A4 R 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 8 1 2 216 mm Max length 14 1 32 356 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Ultra Fine 16 dot mm x 15 4 line mm Print 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission Max 100 destinations Substitut
150. pty Action refer to the machine s Operation Guide Measurement refer to the machine s Operation Guide Low Toner Alert Level refer to the machine s Operation Guide Format SSD refer to the machine s Operation Guide Format SD Card refer to the machine s Operation Guide Display Status Log Display FAX Log page 8 6 Function Key Usage FAX Key page 8 6 Home refer to the machine s Operation Guide Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Custom Box refer to the machine s Operation Guide Sub Address Box page 5 8 Job Box refer to the machine s Operation Guide Polling Box page 5 15 10 10 Appendix gt Menu Map FAX page 8 6 TX RX Common page 8 6 Encryption Key Registration page 5 21 FAX Remote Diagnosis page 8 6 Transmission page 8 7 Local FAX Name page 8 7 Local FAX ID page 8 7 Local FAX Number page 8 7 TTI page 8 7 Account Name Use page 8 7 Dialing Mode Inch version only page 8 7 Retry Times page 8 7 ECM TX page 8 7 TX Start Speed page 8 7 Reception page 8 8 Media Type page 8 8 Reception Date Time page 8 8 Duplex Printing page 8 8 2 in 1 Print page 8 8 Batch Print page 8 8 Rings Normal page 8 8 Rings Answering Machine
151. r to the following gt Polling Communication page 5 15 3 5 Sending Faxes gt Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system select Recall and you can call the receiving system you dialed on the destination list 4 Select Recall 2 Press the Start key The transmission will start NOTE Recall information is canceled in the following conditions When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 6 Sending Faxes gt Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below NOTE If New Destination Entry FAX is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key gt New Destination Entry FAX page 8 9 4 Display the fax number entry screen Select Add Dest NOTE Pressing the number with the numeric keys changes the screen to the fax number entry screen 2 Enter the fax number of the receiving system NOTE Up to 64 digits can be entered Use the nume
152. ress Number 3 Use or numeric keys to enter a particular Address Number If you set 000 as the address number the address is registered under the lowest available number NOTE Address Number is an ID for a destination You can select any available number for groups If you specify an address number that is already in use an error message appears when you select Save and the number cannot be registered 4 Select OK 2 13 Before Using the Fax Machine gt Registering Destinations in the Address Book 3 Select the members destinations 1 Member gt 11 e 2 Select destinations contacts to add to the group NOTE Select the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box To cancel a selection select the corresponding checkbox to clear the check mark Destinations can be sorted or searched by destination name or address number Choosing from the Address Book page 3 9 3 Select OK The destinations with a checkmark displayed in the checkbox will be added to the members 4 Check if the selected destination was added to the group and select End 4 Register the group Select Save Now the group is added to the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book Changing the Address Book 4 Display the screen
153. ric keys to enter a number Key Description Pause Selecting this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destination number has been entered correctly lt gt Moves the cursor Backspace To correct the fax number select Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely select the Clear key on the operation panel Sending Faxes gt Methods For Entering the Destination 3 Select transmission settings Sub address communication encrypted transmission transmission start speed and ECM can be set It is possible to change the transmission settings by selecting On Hook Sub Address or Detail Settings Key Description On Hook Select On Hook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After selecting this key you can dial the number of the receiving system using the numeric keys gt Manual Send page 3 19 Sub Address Set this to transmit using a Sub Address Sub Address Transmission page 5 14 Detail Settings TX S
154. rinting from a Sub Address BOX 0 0 cccceeseceeeeeecneeeeeeeenaeeeseeenaaeeeeeeeneeeeeseeaaes 5 12 Deleting Originals from a Sub Address BOX o eecceccceceeneeeeeeeeeeneeeeeeeaeeeeeeeeaaeeeeeeeeaeeeeeeeaeeeeeeeenaeeeeeeaas 5 13 Printing a sub Address Box EISt lt iscei ue jeccvce tue ch eee cavospeccesesadpnageeseesgedecs sieeve ccees eh sdeceddenieesd sent daeeee di aareeveuse 5 13 sub Address Transmission s sdedetueddistdiiesitedd AE a E E A ise aE aT E dated canna 5 14 Poling COmMUNICAUON sssedope i E T 5 15 Polling TrAMSMISSION cei cecieevsedt ants deetdectanneeectanng T E E 5 15 Polling Reception eee 5 17 Printing froma Polling BOX sosessicscnnrninicoini iiiaae A 5 19 Checking Details 0 0 0 0 ccc ceeete eee renter ee reenter terre EENEN EEEE AEE EAEN E EEE EEE EEE EAE TEA AEE EEEa EE 5 20 Deleting Originals in a Polling BOX acsicsecrarnssnncnonaannan n a R 5 20 EEMIGIY PUM caiecsscceechvsan Sacer easaatee AEE EENAA ER ETERA EAEE E AEEA EEES ATEEN AE E EREE A TEE 5 21 Registering an Encryption Key sersceccnnssieniiiiai innan A 5 22 Changing and Deleting Registration Contents of Encryption Key ssssseseessseserrsseeerrrsserrrrsssrrrrsssrrrnene 5 23 Using the Encrypted Transmission 0 c cccccccecenceeeeeeeneeeeeeeseneeeseesnneesesensnseeeeeseeaaeeesneseeeeeeneneeseteeaes 5 24 Setting the Encrypted Reception eccccceeceeeeeceeeeeeeenneeeeeeeaaeeeeeeeaaeeeeeeeaaeeeeeeeaaeeeseeeaaeeeseenreeeeeeeaas 5 25 Using a Connecte
155. rmat Setting 0 ec ceceeeeceeeeeeeeecee ee eee eines eee eneeeeeeeteeeeeeeeieeeeeeeeeeeeeenieeeenee 5 4 File S paratiOn ghatevticgieetaa eee deetsdecsaeeen ey beget deen N A A EES 5 4 E mail Subject Add Info Setting 0 2 ee ceeeeeeeeeeeeeeeeeeeecneeeeeeeneeeeeeeaaeeeeeeenaeeeeeeeaas 5 5 FIP Encrypted TX Setting ececcncerenscrcireniiaii Aii r A 5 5 Print Setting eciigiiiscncis ninien eee renee sere dette eee Aiia ATEA EENAA AEAEE EENAA REE EEEE 5 5 File Name Registration secssnocncccneaieii iiinn ana 5 6 Settings for Forwarding from Command Center RX Forward Settings 8 5 7 SUD Address Box FUMCHOM cesessecccctenneveciel ieeeeectind ni a dee ceeataen sett cli deeedeaianeeeecinh ste enddinaeess 5 8 Sub Address BOX ou cece etree teenies eee ieee eee ieee eee eee eee nieeeeereteeeeeeeneeeeee 5 8 Sub Address COMMUNICATION cece eeeeeeeee ee eeeeeee S 5 8 Registering a Sub Address BOX ecccceceecceeeeeeeeeeeeeeeeeetnieee eee tinieeeeeetieeeeeenieeeeeeenaa 5 9 Changing Deleting Sub Address BOX c ccceseeeeeeeeneeeeeseeeeeeeeeseeeeeeeeeeeeaeeeeeenaaees 5 10 Printing Originals from a Sub Address BOX cceceeceeeeeeeeeeeeeeeeneeeeeeteaeeeeeesnnaeeeeeees 5 11 Checking Details 2 isicseciesetecetisieteode re lotgiedt ch A A RS 5 12 Deleting Originals after Printing from a Sub Address Box cccecceceeeeeeetteeeeeeeteee 5 12 Deleting Originals from a Sub Address BOX eecccceeeeeteeeeeeeeeteeeeeeetn
156. rn to the previous screen 5 OK Next gt Select to save the entered characters and move to the next screen 6 Enter Key Select to enter a line break 7 Space Key Select to insert a space 8 Delete Key Select to delete a character to the left of the cursor 9 Input Limit Display Displays maximum number of characters and the number of characters entered 10 Cursor Key Select to move the cursor on the display 11 A a a A Select to switch between upper case and lower case 12 ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol 10 2 Appendix gt Character Entry Method Upper case Letter Entry Screen i Input 2 es Limit 32 5 ABC Ala Del Q Ww rTE RIT Y IU l Of P Cancel lt Back Next gt E Ew E Number Symbol Entry Screen 123 Input 3 Limit 32 Symbol 1 2 3 4 5 6 7 8 0 Display Key Description 13 A V To enter a number or symbol not shown in the keyboard select the cursor key and scroll the screen to view other numbers or symbols to enter 10 3 Appendix gt Character Entry Method Entering Characters Follow the steps below to enter List A 1 for an example 4 Enter List space Limit Limit Input 1 List Input a 32 X i Ax 5 ABC an lt Del ca EB lt 4 Del ulg tole Ig anoron Ie c v n m Cancel lt Back Next gt Ee Ee To shift from lower case to u
157. rom 8 8 the answering machine FAX TEL Switch Set number of times to let phone ring before switching the FAX 8 8 and the phone 5 Redial Retry Times Set the number of redials 8 7 NOTE The settings can be changed in the system menu Default fax settings page 8 2 Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Fax setup procedure 4 Display the screen System Menu Counter key gt Quick Setup Wizard 2 Select a function 3 Configure the function Start the wizard Follow the instructions on the screen to configure settings Next gt End Exits the wizard lt lt Previous Returns to the previous item Skip gt gt Advances to the next item without setting the current item Next gt Advances to the next screen lt Back Returns to the previous screen 2 8 Before Using the Fax Machine gt Setting Date and Time Setting Date and Time Set the local date and time at the place of installation When you send a fax using the transmission function the date and time as set here will be printed in the header of the fax Set the date time and time difference from GMT of the region where the machine is used NOTE Be sure to set the time difference before setting the date and time The date and time are set using the Machine Setup Wizard when the machine is turned on for the first time after installation If the login user name entry screen appears during o
158. roubleshooting Symptom Cannot perform memory forwarding using a sub address Checkpoint Is the recipient fax machine equipped with a sub address transmission feature Corrective Action Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Reference Page Is the entered sub address If your entry is correct check with the 5 2 identical to the sub address recipient This machine does not use a registered in the recipient fax sub address password for reception machine Cannot output from a Sub Is the box password been set Enter the correct box password 5 8 Address Box Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the recipient Cannot use sub address bulletin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct If your entry is correct check with the recipient 9 9 10 Appendix This chapter explains the following topics Character Entry Method cicicetecscctecectcnatceccecietteanees ie
159. s Box on the Home screen 2 Changing Deleting Changing 1 Menu gt Edit 2 Select the box that you want to change and change the settings The table below lists the items to be set Item Description Box Name Set the box name to be displayed on the touch panel Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Sub Address Enter the sub address Owner Set the owner of the box Select the owner from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter the same password of up to 16 characters in both Box Password and Confirm Password Delete after Automatically delete a document from the box once printing is complete Printed To delete the document select On To retain the document select Off Displayed when the user login administration is enabled Deleting 1 Menu gt Delete 2 Select the box that you want to delete 3 Select Yes The box is deleted Using Convenient Fax Functions gt Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box use the following operation 4 Select Sub Address Box on the Home screen 2 Selecting the Originals 1 Select the box containing th
160. sion 2 Click on the Close button 8 Edit the Message 1 Click on the Edit Message button Ue tes Address Setting Cover Page Option Sender Information M iiach Cover Paga Edt Message Cover Page Templates ajal English template 02 E German template 03 New Edt 2 Enter the message to be added to the Cover Page and click on the OK button Cares Description Message A maximum of 1 000 characters can be entered 9 Transmit Click on the Send button to begin the transmission 6 22 Sending Faxes from PC gt Basic Transmission Cover Page Registration Default Settings If the Cover Page is registered in the Default Settings the action of selecting the Cover Page for each transmission can be omitted Template Selection Select the Cover Page template to be registered in the Default Settings The registration method is as follows 4 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box Default Settings Dialog Box page 6 11 2 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox ea x Sending Options Cover Page Authentication Sender Infomation Cover Page I Attach Cover Page Edit Message Cover Page Templates ja 2 m S Preview
161. smission will be performed using the entered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting If the fax machine is set to Job Accounting select either Use checkbox Specific Account ID or Prompt for Account ID as desired Use Specific Account ID Enter the Account ID Transmission will be performed using the entered Account ID Prompt for Account ID A screen for entering the Account ID will be displayed when attempting a transmission The Account ID must be entered each time a transmission is attempted 6 12 Sending Faxes from PC gt Basic Transmission 4 Sender Information Tab Ten sme E Sending Options Cover Page Authentication Sender Information Company Department Name Telephone Number FAX Number E mail Address Enter the E mail address to receive the send result report Enter your own information into fields explained below to send a cover page with your faxes Item Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maximum of 20 characters can be entered Entry is
162. ssaneecabevtaceeeeettectneestnsaceecetanecie 7 7 Automatic Printout 2 0 0 0 cece ee eeeenee eee eeeeae eee eeeeeaeeeeeecaaaeeeeeeeaaeeeeeeeaaeeeeeeeicaeeeeeseaas 7 7 Status Page cec na EA 7 8 Reporting FAX Receipt Result by E mail sseesssssseessseerrssssirrrsstttrrsstttrnsssttrnnnsttnnnnnstennnnnnnn 7 9 Confirmation Screen of Destinations 0 0 0 eccceeeeeeeeeeee scenes eee eeeeeeeeeeseeeaeeeeseenaeeeeeeeaaees 7 10 Default fax S tuiinGS siccctects sececess tigeceed ees neeeiedenen ted ote E A 8 2 Operation method ee ceececcccecceceeeeeeeeeceeeaaeeeeeeeeeeeeeeeeseceaaaaacaeceeeeeeeeeeeeeecsecsanaeeaeeeeeees 8 2 System Menu Settings 2 ci ceccisehstetedseteeeds ieeebeeedes leeded A E 8 3 FREPOIT E E EET EA AT A T 8 4 Cassette MP Tray Settings snerusncciiaiennsiaraniir in 8 5 COMMON Settings 2 0 cee cee eee te eee eee eee AAAA EAEAN eee e ee taeee eee taeeeeeeeneeeeee 8 5 FAX pnie teeta teins Av liaeca vealed E a aaa aai 8 6 Transmission Restriction e cece scence eee eeee eee eee eae tnnt tenets eee taeeeeeeeeaeeeeseeeaeeeeseenaneeeeeeeaas 8 10 Registering Permit FAX NOs icccecccsicnccee ceva iandeet evbacteneessvadadee cost adaageeresinadeesevtanieueeresadan 8 11 Changing and Deleting Permit FAX No ecccecceeeeeeeeeeseeeeeeeeeseeeeeeeeteeaeeeeseeeaaeeees 8 12 Registering Reject FAX NO iscceccciaceeesssieceres inaccceesanaseeeevvinsacceeesahasdeeeessunaeeeereeanae 8 13 Changing and Deleting Reject FAX NO
163. t Job Type Address OK FAX 123456 NOTE This setting is displayed when the FAX RX Result Report setting is On or Error SubAddress FAX RX Result Reports page 7 6 If the setting is Error SubAddress E mail notification is provided when an error occurs or a sub address fax is received 4 Display the screen System Menu Counter key gt Report gt Result Report Setting gt RX Result Report gt RX Result Report Type 2 Select the destination Select from the address book 1 E mail gt gt Address Book 2 Select the destination from the Address Book and select OK Enter the E mail address 1 E mail gt gt Address Entry 2 Enter the address of the destination and select OK For details on character entry refer to the following Character Entry Method page 10 2 7 9 Managing Jobs gt Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting On for Dest Check before Send the confirmation screen of destinations appears after pressing the Start key gt Machine s Operation Guide Follow the steps below to confirm the destinations 1 Check all destinations Select A or V to confirm every destination Select to display the detailed information on the selected destination NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot select Check unless you have confirmed every destin
164. t List in Reception Restrictions No registered on the machine gt Setting Reception Restriction page 8 17 f there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not registered Registering Permit FAX No NOTE Up to 25 Permit FAX numbers can be registered 4 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Permit No List 2 Add a permit fax number 1 Select System Menu Counter 1U 1U l a 1a 6764 ce d 2 Use the numeric keys to enter Permit FAX No Up to 20 digits can be entered NOTE Select Pause to insert a pause between numbers Select Space to enter a space Use lt or gt to move the cursor Selecting Backspace deletes the character to the left of the cursor 3 Select OK 3 To register another permit fax number repeat Steps 2 1 to 2 3 8 11 Fax Settings gt Transmission Restriction Changing and Deleting Permit FAX No 1 2 Display the screen System Menu Counter key gt FAX gt TX RX Restriction gt Permit No List Change Delete Changing 1 Select for Permit FAX No you want to change and enter the new number System Menu Counter 10 10 t naa Em NOTE For the procedure for entering a number refer to the following Registering
165. t are displayed Document Box 10 10 Q Er LJ B doc00006620100908151210 LJ LJ L d 11 Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Deleting Originals After Polling Transmission page 5 15 4 Select Polling Box on the Home screen 2 To delete 1 Select the document you want to delete and select a Document Box Ds M E oc00006520100908150414 e ba 3 doco0006620100908151210 1 LJ LJ 2 Select Yes The original is deleted Ce 1n Using Convenient Fax Functions gt Encryption Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communicat
166. t when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Rings Answering Machine page 8 8 Flow of reception When the other party has sent When the other party has sent originals with automatic send originals with manual send Telephone When the other party is calling from a telephone Receive fax originals from the The answering machine plays the message informing the other other party automatically FAX party that the user is absent Automatic Rec
167. t which to scan originals Density Adjust density File Name Entry Adds a file name Quiet Mode Lower print and scan speed for quiet processing Functions Original Size Select the size of originals to be scanned Orig Orientation Select the orientation of the original document top edge to scan correct direction Original Image Select original image type Skip Blank Page When there are blank pages in a scanned document this function skips the blank pages and prints only pages that are not blank Continuous Scan Scan a large number of originals separately and then produce as one job Job Finish Notice Sends a notice by an e mail when a transmission is complete For each of the functions refer to the following Sending Faxes page 3 1 Machine s Operation Guide 5 Start storing Press the Start key The originals are scanned and stored in the Polling box Cancelling Polling Transmissions To cancel a polling transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to the following Deleting Originals in a Polling Box page 5 20 Using Convenient Fax Functions gt Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number NOTE Multiple contacts cannot be speci
168. tart Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted This is set when using encrypted transmission to send the Transmission data Encryption page 5 21 4 Select OK Entry of the destination finishes NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK gt Machine s Operation Guide Select Next Dest to enter the next fax number Broadcast Transmission page 3 11 In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job gt Machine s Operation Guide Sending Faxes gt Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book NOTE For more information about how to register destinations in the Address Book refer to the following Registering Destinations in the Address Book page 2 11 For details on the external
169. tart Speed Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting TX RX Restriction This function allows you to send or receive originals only when communication requirements are met Transmission Restriction page 8 10 Forward Settings When you have received a fax you can forward the received image to other faxes and computers or specify a number of copies Forward Settings page 5 2 New Destination Entry FAX Description New Destination Entry FAX Select whether to permit direct entry of destination When this option is set to Prohibit you cannot enter the destination directly Value Permit Prohibit Fax Settings gt Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly condu
170. te ee ghana EAE vo ba etn edge arn gece saan NEEE Troubleshooting a2 ieiseiicieiee heel lvdedharledeeeidivieledediledeenedlideendsialblesn E E A 9 1 Troubleshooting gt Indicators During Sending Receiving Operation Indicators During Sending Receiving Operation The Processing and Memory indicators show the fax transmission status The Processing indicator blinks during fax transmission and reception The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there is source data stored in the memory for delayed transmission Clear Sar Enter x ii W Processing Memory Attention Responding to an Attention Indicator Flashes If the Attention indicator flashes select the Status Job Cancel key to check an error message If the message is not indicated on the touch panel when the Status Job Cancel key is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Actions phates Cannot send fax Is the modular cord connected Connect the modular cord correctly correctly Is Permitted FAX No or Check Permitted FAX No and Permitted 8 10 Permitted ID No registered ID No correctly Has a communication error Check error codes in the TX RX Result 9 5 occurred Report and Activity Report If the error code starts with U or E perform the corresp
171. the address book is shown If Name and Destination is selected both the name destination name and destination FAX No are shown When the destination was directly entered only the destination FAX No is shown 4 Display the screen System Menu Counter key gt Report gt Result Report Setting gt Send Result Report gt Recipient Format 2 Configure the function Select Name or Destination or Name and Destination 7 5 Managing Jobs gt Printing Administrative Reports Result Report Setting FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Reporting FAX Receipt Result by E mail page 7 9 4 Display the screen System Menu Counter key gt Report gt Result Report Setting gt RX Result Report gt FAX 2 Configure the function Select Off not to print On to print or Error SubAddress FAX RX Result Report Completed 7 6 Managing Jobs gt Activity Report Outgoing FAX Report and Incoming FAX Report Activity Report Outgoing FAX Report and Incoming FAX Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatica
172. the FAX Setting tab of the print settings screen to set the original size and other transmission conditions 4 Display the screen 1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the product name of the machine you are using and select Printing preferences from the drop down menu The Printing Preferences screen will open E n gt Dat Esa FAX Setting About a 8 5x 11in Portrait D Landscape Hoa Appi A 2 Select settings The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Available settings Normal Fine Ultra fine FAX TX Setting Click FAX TX Setting to change the default settings for fax transmission The Default Settings dialog box will appear Sending Faxes from PC gt Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box you can minimize the need to change the settings each time The Default S
173. the following Registering an Encryption Key page 5 22 Select the encryption box If you need to select an encryption box set the box 1 Encryption Box gt On gt Encryption Box No 2 Enter the box number 0000 to 9999 with the numeric keys 3 Select OK Finish the encrypted transmission settings OK gt OK gt OK Send Start Press the Start key The transmission will start 5 24 Using Convenient Fax Functions gt Encryption NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Confirmation Screen of Destinations page 7 10 Setting the Encrypted Reception To conduct encryption communication operating the receiving system follow the steps below 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryption key refer to the following Registering an Encryption Key page 5 22 Display the screen System Menu Counter key gt FAX gt Reception Turn on encrypted reception 1 Encrypted Reception gt On 2 Select the encryption key number that you used to register the encryption key that you decided upon with the sender 3 Select OK The machine receives the encrypted originals from the sender of the specified encryption key 5 25 Using Convenient Fax Functions gt Using a Connected Teleph
174. the machine s Operation Guide 10 12 Appendix gt Received FAX Sizes and Paper Priority Metric Model Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Received FAX Size Folio A4 Long Originals ial kk Folio Long Originals al A5 A4 Folio A4 Folio p p p A4 Folio A4 A4 o E F F F 5 Folio BB tte nee A4 A4 D F 4 B5 P A4 Long Originals Originals longer than A4 in the direction of the paper feed Folio Long Originals Originals longer than Folio in the direction of the paper feed Paper orientation is different from the received document The image is printed after being rotated 90 automatically Images longer than Folio length 330 mm are received and printed on A4 paper without dividing them Images shorter than the A4 vertical length 297 mm are received and then reduced and printed on B5 paper horizontal width 182 mm indicates print output on two sheets NOTE When a paper type is selected in Media Type a received fax is printed using the matching paper source gt Media Type for Print Output page 4 7 If All Media Types is selected a paper type cannot be specified for fax printouts 10 13 Appendix gt Received FAX Sizes and Pap
175. the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine The remote switch dial is set to 55 at the factory The remote switch dial number can be changed Remote SW Dial page 8 8 Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 4 The connected telephone set makes a ringing tone Lift the handset of the telephone NOTE You can change the number of times the ringing tone rings gt FAX page 8 6 2 Press the remote switch dial number 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts 5 34 6 Sending Faxes from PC This chapter explains the following topics Flow of Network FAX Sanding oe iresi esr uedsdcens EE A e A hd cast abbladevuead cast ebaldacanseaal 6 2 Flow of Network FAX Receiving 0 eect cette eter eette eee eee en tee ee eee rete ee eee eee eee teen nese etaaeeee seen eeeeenaeeeeeetiaeeeenenea 6 2 SEUD aaae a E E E cand vies E A A A AE NEEE 6 3 Installing the FAX DIVET siccisscessenccatatetpnccdecey riii ra A aT SAT a A ehevaeneyened 6 4 Uninstalling me FAX DIV serenana A A 6 6 B
176. the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time Setting Date and Time page 2 9 NOTE You cannot select direct transmission You can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Cancelling and Sending Delayed Transmissions Queued page 3 21 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the origi
177. ther party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily The created encryption key is registered with a 2 digit key No 01 to 20 NOTE Up to 20 encryption keys can be registered 4 Display the screen System Menu Counter key gt FAX gt TX RX Common gt Encryption Key Registration 2 Configure the function 1 Select for the unregistered encryption key System Menu Counter 10 10 tat ST Key02 115 Key03 Key04 Vv dd 2 Enter the 16 digit encryption key NOTE Use numbers 0 to 9 and alphabetical letters A to F to register the encryption key 3 Select OK 4 To register other encryption keys repeat Steps 2 1 to 2 3 3 Finish registration Select End 5 22 Using Convenient Fax Functions gt Encryption Changing and Deleting Registration Contents of Encryption Key 4 Display the screen System Menu Counter key gt FAX gt TX RX Common gt Encryption Key Registration 2 Change Delete Changing 1 Select for the encryption key you want to change System Menu Counter 10 10 Key02 1 15 Key03 Key04 Vv G 2 Enter the new encryption key 3 Select OK Deleting 1 Select the encryption key you want to delete and se
178. tion ccccccccecceceeeeeeeeececenaeceeeeeeeeeeeeedeceaaeaaeceeeeeeeeeeeeeeesecaeaaeaeeeeeeeeeeeeeeteneaes 4 4 FIOW Of TECSDUON cfc iececgeecereeeisdivedacacuevedaskeceeeds Ha sdvioententaneers alas ned daddanteia deeds deans 4 4 Fax reception functions 2 2 00 cecceccececceeeeeeeeeeceeeeeeeeeeeeeeeeeseececeeaecaeeeeeeeeeeeeeeseetecesiceeeeeeeeeerees 4 5 Fax reception SOMINGS serica iaai nE A A 4 6 Duplex Printing ses cisensiaicernnnienrai arnai EAEE EA TEREE KAE EE 4 6 2 in T PAN aiena a a a a cn AEE E EEA 4 6 Batch PAN saires aiana OE a eA A A aA AAA aA ARa AEEA 4 6 Reception Date Time sniisnsiaia aaea AEE AAE AA AA 4 6 Media Type for Print Output 2 0 0 0 ccceececeeeeeeeeeceneeae cae eeeeeeeeeeeeeeecaaaaeaeeeeeeeeeeneeeeeeneea 4 7 Using Convenient Fax Functions sssssss2252255 5 5 5 5 5 2 D 1 Forward Settings caceria eee entre ene ee ee eee EEEN EEEREN EEEREN 5 2 Type of Forwarding Destination cceeeceeeeeeeeeeeeenceeeeeeeeaeeeeeeeaaeeeeseeeaeeeeeseeaaes 5 2 Setting Forwarding ce eceeeceeceeeeeeee scence sere eeeeeeeeeeseneeeeeeeseceaeeeeeeeeeaeeeeseeeaaeeeseeenaaeees 5 2 Registering Forwarding Destination 0 ccccccecceeeeeeeeeceeeeeeeeteneeeeeetiieeeeeeetineeeeenenaa 5 2 Changing and Deleting Registration Contents 20 0 0 ceeneeeeeeeeeereeeeeeeeneeeeeeeeenaeees 5 3 Forwarding Time Setting sec cccscecccs taiscceces tisuaceeees teaccucevsssccecateataseeeeestudencectssscceectevtaces 5 4 File Fo
179. tion Sender Infomation 1 FAX Number Option Settings Add to Destination List Destination Lit Select from Address Book 2 D Items Remaining 19 100 Items FAX Number Company Department Recipient Help Send Cancel Maximum number of characters that can be entered 64 characters e Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 6 14 Sending Faxes from PC gt Basic Transmission 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE To use the Windows Address Book select Windows Address Book Addess ot Destination List Search 0 Items Remaining 19 500 Items ABc veF ai uk wNo PaRs Tuv weyz 08 Number A Recipient FAX Number g Aver 0123456789 0002 Harold 3456789012 Add gt R 678900000000 R 6789012345 For adding an Address Book for Network FAX data file fdt select the Refer to Address Book click on the Add button and then select the Address Book data file 3 Select the Destination The destinations registered in the Address Book are shown in the list on the left side of the dialog box To select a group of destinations select Group from the filter s drop down menu Select the desired desti
180. top key on the operation panel or select Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication NOTE Even if transmission is canceled there is a possibility that pages scanned prior to cancelation were sent to the receiving party Check with the receiving party to see if pages were accidentally sent 4 Select the Status Job Cancel key 2 Canceling Transmission 1 Select Send Job Status 2 Select the transmission job that you want to cancel and select Cancel gt Yes Cancel the transmission NOTE In some cases transmission may take place even if the Stop key or Cancel is selected Cancelling Transmission during communication Follow this procedure to break the connection and stop transmission reception J Select the Status Job Cancel key 2 Disconnection of communication FAX gt Line Off NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function To cancel direct transmission refer to the following Cancelling Direct Transmission page 3 18 To cancel a delayed transmission or send a fax by immediate transmission refer to the following Cancelling and Sending Delayed Transmissions Queued page 3 21 To cancel polling transmission refe
181. topics Basic transmission PFOCCCUIG rinenda a das E A da ext eetagt aad tuewtad eageeatdes T EAAS 3 2 Checking the Send Status 02 cece eee cne ee eee nett sere eee ee eee eae ee sere eae eee ee naaaeeeeeeeaaeeeeeeeaaeeeeeedeeeeeneaees 3 4 Priority Override Send sci cucelessyatvedeccdoceedegetiepyvetecte ois cebctadpeccenetlaiecdedels hs Ceciasiaeceeeti gvcdedall q ecevdaareeedadaaees 3 4 Cancelling the TranSMISSIOMN ss3 ici csseertesveinediessaheideneessptdeatessstie Meee andideecatnlded as PEA EAE AEA 3 5 WSING FOGIAL seppien a S a heeeed a eededess peace 3 6 Methods For Entering the Destination sss sisri iiini a Naaa aANT KATANA Ta 3 7 Entering the destination fax number with the numeric KEYS ssssesseessessrrissssrrrssstrrssstirrnnssttnnsssttnnnnnent 3 7 Choosing from the Address BOOK sssccrodcariusiccrani saranin E A EA 3 9 Choosing by One TOUCH Key sssssesesissesrrissstirrsttttt etre reese erent eee e ee eaaeeeeeeeeaaeeeeeeeeaeeeeeeeeaeeeeeneeeeeeeeeaas 3 10 Using the Speed Dial Key scccsesccsececscdecasedeateasledecetedlaiedesdevdladeestvaladdesevanseueedeeiiaddeedt i dawteeveauladeeeeuiinene suas 3 10 Broadcast TranSMISSION sxiseceiescncyeeesetecacdedatiedecuncanedctd sean seeddcguss ved dagdusyann td seestannecenavaoeacdedaspoedsessbiadeaedanpene 3 11 LOGIN LOQOUE so stcceis oj cccects saaste did genet fons nese cui seeds aa dudes sched eee aed peed eee ya gees si ede vee pda eet 3 13 Logging in when User Accounting has been Enabled o
182. use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps Insure that it will be transmitted see Local FAX Name on page 2 7 Local FAX Number on page 2 7 TTI on page 2 7 and Setting Date and Time on page 2 9 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning
183. ut Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine Normal login 4 Enter the login user name and login password to login 41 If this screen is displayed during operations select Keyboard to enter the login user name Enter login user name and password 10 10 Login User Name Login Password Keyboard d gt Character Entry Method page 10 2 2 Password gt Enter the login password gt OK NOTE If Network Authentication is selected as the user authentication method authentication destinations are displayed and either Local or Network can be selected as the authentication destination 2 Select Login Simple Login Select the user to login 10 10 If this screen is displayed during operations select a user and log in NOTE If a user password is required an input screen will be displayed Machine s Operation Guide Sending Faxes gt Login Logout Logout Authentication Logout To logout from the machine select the Authentication Logout key to return to the login user name login password entry screen Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine Login 1 Inthe screen below enter the account ID using the numeric keys and select Login NOTE If you entered a wrong character
184. ved at L To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Transmission Control Right click on the Transmission Control icon and select Exit 10 10 PM ima ts ie ts 10 10 2014 6 28 7 Managing Jobs This chapter explains the following topics Various Tools for Checking Transmission Results and Registration Status 0 ccccceeeeeeeeeeeeeceeeeeeeeeneeeeeeeeaes 7 2 Checking FAX Job History oe eecceeceeeeceeeeeeeeeeee eee ee eaeee eee seaeeeeeeseaaeeeeeeseeaaeeeeeseceaeesesseeeaeesesseeeeeeseeaaeeeeeeeaeeess 7 3 Displaying Job LOG SCheeM ccsa a A S evade jpaeeeead pas eadeanteseivelle sede ne sustenieseed 7 3 Printing Administrative Reports Result Report Setting 20 0 eccceeeeteeeeeeeicneee eee eiieeeeee tienes eetaeeeeesiaeeeeeeeea 7 4 Send Result Reports ccccccececcecceeeeeeeeeee cece eeaaeaeceeeeeeeeeeeecececeaaaaeceeeeeeeeeeeeeeesecaaaaeeeeeeeeeseeseeseenieeeeeees 7 4 Report for Job Canceled before Sending oo eeeeeeeeeeeeeeeeeeeeneeeeeeeaeeeeeeeaaeeeeeeeaaeeeeeeeaeeeeseeneeeeeenaees 7 5 FAX RX Result Reports cccceccccccececeeeeeeeeececeeaeaeeeeeeeeeeeeee ce cecaaaaaecaeeeeeeeeeeesesaaaaaaeaeeeeeeeeeseeqcansaeaeeeeeees 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report eceeceeceeeeeeeeeeeeeeeneeeeeeennaeeeeeeeeaeeeeeeeeaas 7 7 Printing Activity Repons solussa iea aaa elie eats Mati
185. ximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 4 CONDITIONS DE L IC CANADIENNE Le pr sent mat riel est conforme aux sp cifications techniques applicables d Industrie Canada L indice d quivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent tre raccord s a une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le IES CANADA pour ce produit est 0 4 C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic currents emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage
186. y Language Information g Custom Box Polling Box eai Address Box tot Favorites Touch panel Displays buttons for configuring machine System Menu Counter PQRS 7 VE Clear E Processing Authentication Logout Energy Saver amp DEF ry E JKL 5 TUV 8 6 WXYZ 9 0 Quick No Search Enter o Memory Attention Blinks while printing or sending receiving Blinks while the machine is accessing the machine memory fax memory or USB memory general purpose item settings Lights or blinks when an error occurs and a job is stopped System Menu Displays the System Menu Authentication Authenticates user Energy Saver Puts the machine into Counter screen Logout switching and exits the Sleep Mode Recovers e amp operation for the current from Sleep if in Sleep user i e log out Mode sec Numeric keys Cle ar Clears entered numbers Reset Returns settings to their Enter numbers and and characters default states 4 5 O symbols ZL Quick No Specifies registered Stop Cancels or pauses the job 000 Search information such as in progress address numbers user IDs and program numbers by number Enter Finalizes numeric key entry Starts copying and and finalizes details during Sta rt scanning operations and setting of functions processing for setting Operates linked with the op
187. y gt FAX gt Forward Settings gt Forwarding Configure the function To set Forwarding select On NOTE When not using Forwarding select Off Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 2 Display the screen System Menu Counter key gt FAX gt Forward Settings gt Forward Destination Configure the function 1 Select System Menu Counter 10 10 t 1 G Display the add destination screen and follow the procedure below to register the forwarding destination Only one destination can be registered Selecting Forwarding Destination from Address Book 1 Select Address Book or Ext Address Book 2 Select the destination individual you want to register as a forwarding destination 5 2 Using Convenient Fax Functions gt Forward Settings Entering Forwarding Destination Directly 1 Select Address Entry FAX Address Entry Email or Address Entry Folder 2 Enter the address to be registered as a forwarding destination If Address Entry E mail or Address Entry Folder is selected for the forwarding destination enter the address gt Machine s Operation Guide NOTE For details on character entry refer to the following Character Entry Method page 10 2 3 Select End Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents 4 D
188. ys input One Touch Key selection and selection from the Address Book containing registered sub addresses 5 18 Using Convenient Fax Functions gt Polling Communication 4 Press the Start key The operations for reception begin NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Confirmation Screen of Destinations page 7 10 Printing from a Polling Box Use this procedure to print an original stored in a Polling box 4 Select Polling Box on the Home screen 2 Select the original 1 Select the document you want to print 2 Menu gt Print 3 Print 1 It is possible to change the print settings Item Description File Name Entry Adds a file name Job Finish Notice Sends E mail notice when a job is complete Priority Override Suspends the current job and gives a new job top priority Quiet Mode Lower print and scan speed for quiet processing For each of the functions refer to the following gt Machine s Operation Guide 2 Press the Start key Printing starts 5 19 Using Convenient Fax Functions gt Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box 4 Select Polling Box on the Home screen 2 Select the original 1 Select the document you want to check 2 Select The details of the selected documen

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