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UTAX 2256

1. Originals Not Supported by the Document Processor Do not use the document processor for the following types of originals Otherwise the originals may be jammed or the document processor may become dirty e Originals bound with clips or staples Remove the clips or staples and straighten curls wrinkles or creases before loading Failure to do so may cause the originals to jam e Originals with adhesive tape or glue e Originals with cut out sections e Curled original e Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam e Carbon paper e Crumpled paper How to Load Originals Q IMPORTANT e Before loading originals be sure that there are no originals left on the original eject table Originals left on the original eject table may cause the new originals to jam e Do not make an impact on the document processor top cover such as aligning the originals on the top cover It may cause an error in the document processor 5 3 Operation on the Machine gt Loading Originals A Adjust the original width guides 2 Place the originals Original size Re a4 D pea VI Paper J When selecting the copying function Put the side to be scanned or the first side of two sided originals face up Slide the leading edge into the document processor as far as it will go NOTE e For details on original size refer to Original Size on page 5 21
2. Properties Open the Properties screen for the selected machine Device Configure Status Monitor Scan Destination and Print Box settings Configuration Open the Configuration screen for the selected machine Scan Destination Configure the Scan Destination settings Print Box Destination Configure the Print Box settings 1 23 System Menu and Client Tool gt Default Settings on the PC Client Tool Description Reference Page 4 Scan Configure TWAIN and Quick Scan settings Scan to PDF Scan to E mail and Scan to Folder can also be executed from this tab Preferences Open TWAIN Driver screen Set the default value for the TWAIN scan page 29 Quick Scan Open Quick Scan Settings screen page 7 29 Settings Scan to PDF This is one of the Quick Scan function Performing this function saves the page 5 40 scanned image in PDF format This is one of the Quick Scan function Performing this function attaches the page 5 40 scanned image to a new E mail message Scan to Folder This is one of the Quick Scan function Performing this function saves the page 5 40 scanned image to a specified folder 5 FAX Access to FAX settings Refer to FAX Operation Preferences Open FAX Printing Preferences screen Guide Properties Open FAX Properties screen 6 Maintenance Order replacement toner NETWORK Open NETWO
3. ccccececeeeceeeeeeeeeeeeeeeeeeeneeeneeeessce sees eeeaeseaeseaeseenesenesoneess 5 43 CSCI Job Status sosirea A AAE AEREE E AEA EAA AEAEE 6 2 Checking JOD TAS LOI acces onic esac eaten aAA E EEE EEEE EEREN RERE 6 6 Pause and Resumption of JODS sssssnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnrnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnn nenne 6 9 Canceling the Jobs in Printing Waiting ccccccesceeeeeeeeeeeeeeeeeeseneeeeeeeaeseeeseaeeseneseneees 6 10 Checking Device Status ai cccocsnetidecei cates nccincxannedeanecttatsiaseedvestwccinduwdenweresursiueretseseunetecswlencunl 6 12 Checking the Remaining Amount of Toner and Paper ccsesseeeeeeeeeeeeeeeeeeeeeees 6 13 Checking from Client Tool cccccesceeeeeeeeeeeeeeeeneeceneceneeaaeseeaseeaeseaeseaaseeaesseesaaeseneesneess 6 14 10 System Menu and Client Tool ssssnn222 1 Default Settings on the Machine System Menu ccceeeesseeeeseeeeeeeseeeeeneeeeeeeeseeneees 7 2 System Menu Settings cece cseccesceceeecseeceseceeccgeecaeecsecuecegeesaeesaeesageseeeseeesagees 7 3 R DON seanina na i acca siar sence coasse seca aaceasiancs actu acta ae EEE aa seianeee E AE 7 5 OU a ete sss pee ede neve ene pegs pen oe dc peed eect secs neice oe E 7 6 PAC PCCOMIMUING seseante eE RE EAEN EEEE EEAS AEAEE EAA 7 10 COMMON ANOS aeiae O E E E 7 10 GOD a E N E E E E E 7 20 PILOT soree E eed sane sees E A A E A eases 7 20 PA
4. Cancels the current menu setting to 2 Confirms the selected setting return to the menu one level higher NOTE e If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive e If settings are changed the changes are immediately reflected when the Reset key is pressed Refer to System Menu Settings on the following page and configure as needed System Menu and Client Tool gt Default Settings on the Machine System Menu System Menu Settings This section explains the functions that can be configured in System Menu To configure the settings select the item in system Menu and press the setting item For details on each function see the table below ee Reference Item Description Page Status Check job statuses and histories machine statuses and the remaining page 6 1 amount of paper and toner Pausing or canceling of jobs can also be executed Report Print reports to check the machine settings status and history Settings page 5 for printing reports can also be configured Report Print Print reports page 5 Admin Rpt Set Refer to the FAX Result Rpt Set Operation G
5. Is the waste toner box full Replace the waste toner box Troubleshooting gt Troubleshooting Clearing Paper Jams If a paper jam occurs Paper jammed appears in the message display and the machine will stop This section explains the procedures to remove the jammed paper Paper jammed in Attention Shows the location A i Yy v of a paper jam TUAS a H p p a Shows the help messages Refer to Help Screen on page 3 4 Jam Location Detailed paper jam positions are as follows Paper jammed in cassette 1 JAM x Error Message Paper Jam Location Reference Page Paper jammed in cassette 1 Cassette 1 Paper jammed in cassette 2 Cassettes 2 to 4 Paper jammed in cassette 3 Paper jammed in cassette 4 Paper jammed at MP tray Multi purpose tray Paper jammed in the right cover 1 Inside right cover 1 Paper jammed in the right cover 2 Inside right covers 2 or 3 Paper jammed in the right cover 3 6 6 0 0 0 0 6 Paper jammed in document processor Document processor After you remove the jam the machine will warm up again and the error message will be cleared The machine resumes with the page that was printing when the jam occurred Troubleshooting gt Troubleshooting Precautions with Paper Jams e Do not reuse jammed papers e Ifthe paper tears during removal be sure to remov
6. lt gt The program is registered Character Entry Method page 10 4 NOTE e Up to 32 characters can be entered e If the program number is already used in any of the existing programs the change confirmation screen appears Press Yes e The settings can be confirmed by recalling the program Refer to Recalling Program on page 5 27 Confirming the Registered Program The settings of the registered program can be confirmed by recalling the program Refer to Recalling Program on page 5 27 Recalling Program Use the procedure below to recall a registered program A Recall the program 1 Press the Program key Program 2 Press the A or key to select a program number 01 to 10 to recall and press Menu Select program mia OK Program 01 Program 02 1 Program a 2 5 27 Operation on the Machine gt Copying 3 Press the A or VW key to select Recall and press the OK key Menu i OK Add 1 Edit Name 2 Execute the program Place the originals and press the Start key Overwriting Program Programs can be changed with the same procedures as those for registering programs When selecting the program number to be registered select the program to be changed and overwrite the program number Refer to Registering Program on page 5 26 Changing the Program Name Use the procedure below to change the program name A Display the screen
7. 4 Set the job accounting of the 2 Enter the Account ID from the 3 Count the number of pages shared printer by using the Host Client PC and execute printing printed PC Refer to Job Accounting Refer to Password Protect when Sharing the Printer on Administrator Settings on page page 8 10 8 22 Client PC Host PC Network Network Network A 00000001 SS D D HAN B 00000002 dip C 00000003 d NOTE When using the machine as a shared printer settings must be made for the shared printer Refer to Setting the Shared Printer and FAX on page 2 33 8 2 Job Accounting gt Overview of Job Accounting When Using the Machine as a Network Printer 1 To manage the number of jobs to be printed from the PC on the network you need to configure settings by using the printer driver on the PC 4 Set Job Accounting for the PC on the 2 Execute printing 3 Count the number of pages network by using the printer driver printed Refer to Job Accounting for Network Printing on page 8 12 Network A 00000001 DERN ae a a eat aa Network B 00000002 C 00000003 mS The optional Network Interface Kit is required To Manage the Scan Job Account by Using Quick Scan TWAIN To manage the scan job account by using Quick Scan or TWAIN you need to configure Client Tool settings on the computer connected to the machine Refer to Job Accounting f
8. Status Sys Menu M System Admin Accounting Common Settings Exit 3 Press the A or VW key to select Orig Paper Set and press the OK key Common Settings Mm Display Bright Quiet Mode Orig Paper Set EXit 4 Press the A or V key to select MP Tray Set and press the OK key Orig Paper Set mMm Custom PaperSize Cassette 1 Set MP Tray Set EREL Specify the paper size 2 r R F 1 Press the A or V key to select MP Tray Size and press the OK key MP Tray Set WwW MP Tray Size MP Tray Type Exit e To select the paper size press the A or W key to select Standard Size and press the OK key MP Tray Size 0l Standard Size 02 Size Entry 1 Press the A or WV key to select the paper size and press the OK key Standard Size gt A3 O A4 O 03a D e To enter a size not displayed in the standard sizes press the A or V key to select Size Entry and press the OK key MP Tray Size aa OK 0l Standard Size Size Entry Ey cB ap OO i 16 Preparation before Use gt Loading Paper 3 Use the numeric keys or press the A or WV key to enter the paper length and press the OK key Size Entry Y 98 297 0 v C Vd Se Use the numeric keys or press the A or WV key to enter the paper
9. y al 4 gini amp Location CDs amp DVDs Displays Energy Keyboard Mouse Trackpad Print amp Scan Sound oe Saver Status Idi Internet amp Wireless 1 AN PFA A PRT S AVETE NETET cS pns 3 o _ Share this printer on the network Sharing Preferences iCloud Mail Contacts MobileMe Network Bluetooth Sharing amp Calendars System Default printer Last Printer Used K bzi E5 L Default paper size A4 ici Users amp Parental Date amp Time Software Speech Time Machine Startup Disk a Groups Controls Update a Click the lock to prevent further changes 2 Click the IP icon for an IP connection and then enter the IP address and printer name 0060 1 acl o 2C Default Fa IP indows Search 2 o En n The number entered in Address will automatically appear in Name Change if needed C3 For a Bonjour connection click the default icon and select the printer for which Bonjour appears in Connection ezea Default Fax IP W 7 Kind Bonjour Bonjour Bonjour Name No Selection Location No Selection Use 3 Select the options available for the machine and click Continue Installable Options Make sure your printer s options are accurately shown here so you can take full advantage of them For information on your printer and its optional hardware check the documentation that came with it 2 35 Installing and Setting up th
10. 1 Press the Progran key Program 2 Press the A or V key to select a program number 01 to 10 to edit and press Menu Select program oad OK Program 01 Program 02 1 Program 2 2 2 Edit the program name 1 Press the A or V key to select Edit Name and press the OK key Menu Recall Add 1 a 2 Edit Name y 2 Enter a program name using the numeric keys and press the OK key Character Entry Method page 10 4 hS 3 Press Yes in the confirmation screen 5 28 Operation on the Machine gt Copying Deleting Program Use the procedure below to delete a program A Display the screen 1 Press the Program key Program 2 Press the A or V key to select a program number 01 to 10 to delete and press Menu Select program CE OK Program 01 01 Prog Program 02 1 Program 2 2 2 Delete the program 1 Press the A or V key to select Delete and press the OK key Menu WW Add A Edit Name 1 a 2 Delete g 2 Press Yes in the confirmation screen 5 29 Operation on the Machine gt Copying select Key Settings Commonly used copying functions can be registered to the Select key Functions can be easily configured by pressing the Select key The following functions are available e Paper Selection e Collate Offset e Zoom e Original Size e Orig Orientation e Mixed Size Orig e EcoPrint
11. Collate Duplex Pages per sheet EcoPrint Save as Profiles Print preview About Cancel Description Quick Print tab Provides icons that can be used to easily configure frequently used functions Each time you click an icon it changes to an image resembling the print results and applies the settings Basic tab This tab groups basic functions that are frequently used You can use it to configure the paper size destination and duplex printing Layout tab This tab lets you configure settings for printing various layouts including booklet printing combine mode poster printing and scaling Finishing tab This tab lets you offset printed media Imaging tab This tab lets you configure settings related to the quality of the print results Publishing tab This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film Job tab This tab lets you configure the settings for saving print data in a Print Box Since saved documents can be printed directly from the machine this function is convenient when you wish to print a document that you don t want others to see Advanced tab This tab lets you configure settings for adding watermarks to print data Profiles Printer driver settings can be save
12. Setting menus i5 The directions of usable arrow keys Status Sys Report 3 Counter Status Sys Menu lt gt System Admin Accounting Common Settings mMm Language Default Screen Sound Exit J are shown on the screen displayed When the A or VW key is pressed the selection moves line by line When the lt 4 or gt key is pressed the selection moves in units of one page When OK is displayed press the OK key to confirm the selection Press the OK key to display the selected menu S Back pequage 1 English 02 Press the Back key to return to the screen one level higher 3 3 The selected item is displayed with asterisk at the beginning Status Sys Menu Status Report Counter Canceling the menu operation When Exit is displayed press Exit to exit the setting menu and return to the normal screen When other function keys are pressed the menu operation is canceled and the screen of the corresponding function appears When the A or VY key is pressed the selection moves line by line q H Deutsch me ss 63 PEASE Press the OK key to confirm the selected setting Preparation before Use gt Using the Operation Panel Display for Originals and Paper The copy screen displays the select
13. e For details on original orientation refer to Orig Orientation Original Orientation on page 5 21 5 4 Operation on the Machine gt Checking the Equipment s Serial Number Checking the Equipment s Serial Number The equipment s serial number is printed in the location shown in the figure 2256 MFP XXX V XXX HZ XXA MACHINE No XXXXXXXXXX UUUE INU MANUFACTURED NOTE You ll need the equipment s serial number when contacting your Service Representative Please check the number before contacting your Service Representative 5 5 Operation on the Machine gt Copying Copying Basic Operation Follow the steps as below for basic copying 1 Press the Copy key Copy Place the originals LUUS Zoom ISI Paper J Check the original size and the paper size Original size Paper size NOTE e For loading instructions refer to Loading Originals on page 5 2 e For selecting the paper source refer to Paper Selection on page 5 18 Select the functions Density Clear Reset Energy Saver M Cc a Stop Logout Duplex a Original Image Combine Start interru pt A ID Card Copy Select the copier functions to use Using Various Functions page 5 11 5 6 Operation on the Machine gt Copying 4 Use the numeric keys to enter the copy quantity Specify the desired number up to 999 5 Press the Start key Start Copying starts
14. 1 Nn O GF Rh OW N Click the Basic tab Select Custom in the Print size menu Click New Enter the name of the paper Enter the paper size Click OK In the Print size menu select the paper size name that you registered in steps 4 to 7 4 3 Printing from PC gt Printing from PC 8 Click MP tray in the Source menu 9 Select the type of paper in the Media type menu a Select page size 210 x 297 mm Envelope CS a Eh Layout e sre Pages per sheet booklet scale Envelope DL 8 TE Hen Oficio II JE conarstinn 216 x 340 mm Imaging Collate 8K ae Br Image graphics fonts 71212 16K paee fe i are a Mii Custom 01 z Publishing vr Cuctam nana civa ES Job Orientation E ob storage job name Height 279 4 E mm Width 215 9 E mm Height 279 4 E mm Width 215 9 E mm A mm Width 215 9 OK cae Save as Profiles Print preview __ O 5 on NOTE If you loaded a postcard or envelope select Cardstock or Envelope in the Media type menu Printing from PC gt Printing from PC Printer Driver Print Settings The printer driver print settings screen allows you to configure a variety of print related settings For more information refer to the Printer Driver User Guide on the Product Library disc
15. Follow the steps below to set the sleep timer for the machine to go into sleep mode when not in use A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Common Settings and press the OK key Status Sys Menu gt System Admin Accounting Common Settings xa 2 20 Installing and Setting up the Machine gt Default Settings of the Machine 3 Press the A or VW key to select Timer Setting and press the OK key Common Settings mMm Error Handling Date Setting Timer Setting Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 4 Press the A or VW key to select Sleep Timer and press the OK key Timer Setting Wy Err Clear Timer Sleep Timer PanelReset Timer EXit 2 Set the sleep time Use the numeric key or press the A or V key to enter the sleep time and press the OK key Sleep Timer me OK 1 60 IBE mMin 2 21 Installing and Setting up the Machine gt Default Settings of the Machine Power Off Timer If the machine is not used while i
16. Mixed Size Orig Mixed Size Originals Scans multiple sheets of the same width using the document processor NOTE The optional document processor is required Description Disables the function Enables Mixed Size Originals EcoPrint EcoPrint saves toner when printing Use this function for test prints or any other occasion when high quality print is not required gt Description Disables the function Enables EcoPrint Backgrnd Density Background Density Removes dark background from originals such as newspapers Description Disables the function Enables Background Density 5 22 Operation on the Machine gt Copying Margin Add margins white space In addition you can set the margin width and the back page margin NOTE The default setting for margin width can be changed For details refer to Margin on page 7 19 Description Disables the function Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Left Right 18 mm to 18 mm in 1 mm increments 0 75 to 0 75 in 0 01 increments Press Detail to display the Left Right screen Set the margin width Use the numeric keys or press the A or Y key to enter the margins for Left Right and press the OK key Top Bottom Metric 18 mm to 18 mm in 1 mm increments Inch 0 75 to 0
17. Operation on the Machine gt Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately When the interruption copy ends the machine resumes the paused print jobs NOTE If the machine is left unused for 60 seconds in interrupt copy mode interrupt copying is automatically cancelled and printing resumes You can change the delay until interrupt copying is canceled Change the delay as required Interrupt Clear page 7 17 A Press the Interrupt key Interrupt The current print job is temporarily interrupted 2 Place the originals onto the machine for interrupt copy NOTE For loading instructions refer to Loading Originals on page 5 2 3 Select the functions pep Clear Reset Energy Saver wo O O e Stop Logout Duplex 6 Y f WXYZ Combine 9 Start interru pt Symbols Original Image ID Card Copy Select the copier functions to use Using Various Functions page 5 11 4 Press the Start key Start Interrupt copying starts 5 When interrupt copying ends press the Interrupt key The machine resumes the paused print jobs 5 8 Operation on the Machine gt Copying ID Card Copy Use to copy the front and back sides of a license or other ID card on one sheet of paper A Configure the settings 1 Press the ID Card Copy key ID Card Copy 2 Press the A or V key to select On and press the
18. Text Entering Characters Follow the steps shown below to enter R amp D for example 1 Press the 7 key three times r is entered Account Name a OK r i ABC Text 10 6 Appendix gt Character Entry Method 2 Press the key r changes to R Account Name a OK R i ABC Text 3 Press the gt key The cursor moves to the right Account Name 2 OK d ABC Text 4 Press the key Displays the symbol list Symbols V OK Enso lt gt 2 _ e n se Text 5 Press the A or V key to move the cursor and select amp Symbols gt INH SOM O 23 lt gt P L fn se Text 6 Press the OK key amp is entered Account Name a OK Ref i ABC Text 7 Press the 3 key four times D is entered Account Name a OK Rei i ABC Text 8 Press the gt key Account Name a OK R amp D i ABC Text 10 7 Appendix gt Paper Paper This section explains the paper sizes and types that can be used in the paper source Q For details on the sizes types and number of sheets of paper that can be loaded in each paper tray refer to Specifications on X page 10 16 Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular dry copiers and page printers such
19. Configure the shared printer setting to computer gt Sharing Printer on the Host PC page 2 33 Configure the shared printer setting to computer gt Adding the Shared Printer on Configure the Print Box settings on the Client Tool Box number Name Connection setting PIN Code Destination folder gt Setting Up the Print Box page 2 37 Save the document to a Print Box from the printer driver gt Saving Document to a Print Box page 4 12 Print the documents from the specified the Print Box gt Printing Document from Print Box page 4 13 the Client PC page 2 33 Operation Printing from PC gt Using Print Box Flow of Print Box operation when the machine and a PC are connected on the network Confirm the connection Perform the Express Install gt Installing Software page 2 25 Configure the Print Box settings on the Client Tool Box number Name Connection setting PIN Code Destination folder gt Setting Up the Print Box page 2 37 Save the document to a Print Box from the printer driver gt Saving Document to a Print Box page 4 12 Operation Print the documents from the specified the Print Box gt Printing Document from Print Box page 4 13 Printing from PC gt Using Print Box Use the Preset Print Box Save the print data in the preset Print Box Box 01 is set by default When selecting Box 01 from the GX Driver and printing printing can be executed on
20. ccccccsecccseeece cece eeeeeeeeeeeeeeee eee seeeeseeeeeeeeeeeeeeaeeeeeaeesaeseseaeessueeseaeeesaueesneesneesees 5 1 Operation on the Machine gt Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals Original size Put the scanning side facedown RE A4E L Y YV U SS Lh gt i Zoom VI Paper J When selecting the copying function NOTE e For details on original size refer to Original Size on page 5 21 Align it flush against the original size indicator plates with the back left corner as the reference point e For details on original orientation refer to Orig Orientation Original Orientation on page 5 21 5 2 Operation on the Machine gt Loading Originals Loading Originals in the Document Processor Option The optional document processor automatically scans each sheet of multiple originals Both sides of two sided originals are scanned Originals Supported by the Document Processor The document processor supports the following types of originals Detail Document Processor Weight 1 sided 45 to 120 g m 2 sided 50 to 120 g m Sizes Maximum Ledger A3 Minimum Statement R A5 R No of sheets Plain paper 50 to 80 g m Colored paper Recycled paper High Quality 50 sheets Mixed size originals 30 sheets Thick paper 120 g m7 33 sheets Art paper 1 sheet
21. Envelope C4 229 x 324 mm Folio 210 x 330 mm ISO B5 176 x 250 mm Ledger Envelope 10 4 1 8 x 9 1 2 Legal Envelope 9 3 7 8 x 8 7 8 Letter Envelope 6 3 4 3 5 8 x 6 1 2 Letter R Envelope Monarch 3 7 8 x 7 1 2 Statement R Youkei 2 114 x 162 mm Oficio II Youkei 4 105 x 235 mm 8K 273 x 394 mm Size Entry 98 x 148 to 297 x 432 mm 16K 273 x 197 mm 16K R 197 x 273 mm 216 x 340 mm 10 9 Appendix gt Paper Smoothness The paper surface should be smooth but it must be uncoated With paper that is too smooth and slippery several sheets may accidentally be supplied at once causing jams Basis Weight In countries that use the metric system basis weight is the weight in grams of one sheet of paper one square meter in area In the United States basis weight is the weight in pounds of one ream 500 sheets of paper cut to the standard size or trade size for a specific grade of paper Paper that is too heavy or too light may be supplied incorrectly or cause paper jams which may cause excessive wear of the machine Mixed paper weight i e thickness may cause several sheets to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to adhere correctly Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a percentage Moisture affects how the paper
22. Finish Binding screen Select the binding orientation of originals and press the OK key Orig Orientation Top Edge on Top Select the orientation of the original document top edge to scan correct direction Top Edge on Left Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key 5 14 Operation on the Machine gt Copying 2 sided gt gt 2 sided Description Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Orig Binding Left Right Top Press Detail to display the Orig Binding screen Select the binding direction of originals and press the OK key Finish Binding Left Right Top Select the binding orientation of copies and press the OK key Orig Orientation Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key Book gt gt 1 sided Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Orig Binding Left Right Press Detail to display the Orig Binding screen Select the binding direction of originals and press the OK key Book gt gt 2 sided Press the OK
23. If the following account ID entry screen appears on your PC enter the assigned Account ID and then click OK gt Account ID cance 8 22 9 Troubleshooting This chapter explains the following topics RE UIA MANENO arra an E E E E 9 2 GEE o EA E E EE E E A EI E EE E E E E EE E TE E EE 9 2 Toner Container Replacement vse iiciiecaiccncsacciesavcasdntsunccesanclseveesaned anceiedavdeineesuesnns awedeaseaebecnae aces beesedaweeeceendeesndaes 9 3 Waste Toner Box Replacement c ccccceccceeeceeeceeeecececseecenecaueecaeecaeecauecsueesseesaeescessueseueeseeeseeesaeeneeess 9 6 MUG SIO CEN serre an cee merci tne atc E E E sta deine E E E desi E une cataaneda 9 8 SOLVING IW MMC ORNS gerea E A EE a E E E Rameathaeianneuadae iauetentiagn 9 8 Responding to Messages ccccceccccescecesceseeeceeeeceueeceueessaeecaueessaeecadeessaeeesaneeeseeeeeeesseeesaeseneeeesseeessenees 9 11 Clearing Paper Jams sessirnar aa e aaia eE aaa EEE S a Si 9 16 9 1 Troubleshooting gt Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality Axcaution For safety always unplug the power cord before cleaning the machine Original Cover Glass Platen Wipe the backside of the original cover the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent Q IMPORTANT Do not use thinner or other organic solvents Sli
24. content such as a trial print run or documents for internal confirmation use this function to save toner Use this function when a high quality print is not required EcoPrint page 5 22 gt Machine Features Save energy and cost Print multiple originals onto one sheet Duplex Combine You can print originals on both sides of the paper You can also print multiple originals onto one sheet Combine page 5 16 X Duplex page 5 13 Create attractive documents Send a FAX to reduce the communication cost FAX Delayed Transmission You can reduce the communication cost with this function The communication cost can be reduced by setting the timer to the time period during which the communication cost is low FAX Operation Guide 14 FAX is an option Send a FAX from a PC Sending FAX from PC You can save the paper used for sending a FAX with this function You can send a file to be faxed from the PC without printing the file so that you can reduce the number of pieces of paper and perform sending jobs efficiently FAX Operation Guide 14 FAX is an option Strengthen security Add margins for stapling Margin This is convenient when preparing materials to be filed The copy image can be shifted to add a margin for binding the copies When the copies are two sided the margins on the front and back sides can be aligned to the same position Marg
25. e Backgrnd Density e Margin e Border Erase e Continuous Scan e Auto Rotation e File Name Entry For information on registering functions refer to Select Key Set on page 7 20 The optional document processor is required 5 30 Operation on the Machine gt Copying Canceling Jobs You can cancel jobs by pressing the Stop key Stop If Cancel is displayed on the message display jobs can be canceled by pressing Cancel Printings Jop Noe UOU Page s 999 Danaea 17999 The copy job is canceled 5 31 Operation on the Machine gt Scanning Scanning You can scan originals using the machine and save the scanned images on your computer The following three types of scan are available Flow of Scan Operations When connecting the machine to the PC via USB page 5 32 When connecting the machine to the PC on the network page 5 33 Flow of Scan operation when the machine and a PC are connected via USB Host PC Client PC Confirm the connection Store the scanned Scan from the Select the Scan Specify the Scan data in My application Destination during Destination in advance Documents scanning and perform scanning PDF E mail Folder Perform the Express Install Perform the Express Install P Installing Software page 2 25 P Installing Software page 2 25 Create the folder for Create the folder for storing the scanned data in the Create the shared storing the scanned PC folder
26. in 0 01 increments Warm up Time Power on 18 8 seconds or less ea Sleep 11 seconds or less Paper Capacity Cassette 300 sheets 80 g m Multi Purpose A4 Letter or less 100 sheets 80 g m Tray More than A4 Letter 25 sheets 80 g m Output Tray Capacity 250 sheets 80 g m Image Write System Semiconductor laser and electrophotography Main Memory 256 MB Interface Standard USB Interface Connector 1 USB Hi Speed Option Fax 1 Network interface 1 10 BASE T 100 BASE TX Operating Temperature 10 to 32 5 C 50 to 90 5 F environment i Humidity 15 to 80 Altitude 3 500 m 11 482 8 ft maximum Brightness 1 500 lux maximum Dimension W x D x H with original cover 22 1 4 x 20 3 4 x 19 1 8 565 x 527 x 485 mm Weight with toner container 57 2 b 26 kg or less 10 16 Appendix gt Specifications Description Space Required W x D Using multi purpose tray 32 5 8 x 20 3 4 829 x 527 mm 230 V Specification Model 220 240 V 50 60 Hz 6 3 A Power Source Options Refer to Optional Equipment on page 10 2 Copy Functions Description Copy Speed feed from Cassette feed from Multi Purpose Tray A4 Letter A4 R Letter R A3 Ledger B4 Legal B5 B5 R A5 R A4 Letter A4 R Letter R A3 Ledger B4 Legal B5 B5 R A5 R A6 R 1856 18 sheets min 13 sheets min 8 sheets min 8 sheets min 18 sheets min 13 s
27. me J Quick Print Show Quick Print tab Hide other tab Set Quick Print tab as default Hide Edit Quick Print control Miscellaneous fal pee nsinta DenSila aibh annlircatinn V Password protect administrator settings 2 EJ moe ractory vertraut prome Cane 2 Enter the same password optional in Password and Confirm password and then click OK es Password Confirm password vee The password is required for opening the Administrator Settings window 8 10 Job Accounting gt Setting an Account 3 Select Job accounting and Prompt for account ID on the Job Accounting tab rn lt Sy 4 General Lock A v Job accounting 2 W USE specit ACCOUNT IL Display account ID list Account IDs Account ID Description Add Delete Edit Export Cancel 4 Click OK NOTE e If Prompt for account ID is set the screen for entering the Account ID appears when printing from the Client PC When printing from the Client PC refer to Password Protect Administrator Settings on page 8 22 e For other settings of job accounting refer to Printer Driver User Guide 8 11 Job Accounting gt Setting an Account Job Accounting for Network Printing The number of jobs to be printed from the PC on the network can be managed by Job Accounting NOTE The optional Network Interface Kit is required Setting Printer D
28. move to a place with fresh air and gargle thoroughly with a large amount of water If coughing develops contact a physician e If you do happen to ingest toner rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach If necessary contact a physician e If you do happen to get toner in your eyes flush them thoroughly with water If there is any remaining tenderness contact a physician e If toner does happen to get on your skin wash with soap and water Do not attempt to force open or destroy parts which contain toner Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations Store the machine while avoiding exposure to direct sunlight Store the machine in a place where the temperature stays below 40 C while avoiding sharp changes of temperature and humidity If the machine will not be used for an extended period of time remove the paper from the cassette and the Multi Purpose MP Tray return it to its original package and reseal it 1 3 Legal and Safety Information gt Notice Laser Safety Europe Laser radiation could be hazardous to the human body For this reason laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover In the nor
29. software installation BME PNT Stance herd caren E E E dents sane sane ede cet nets 2 2 PNA ANN EXOT seeren cece iar ortega dlc nepal E A noteaamatt 2 2 COMMS ONS WMG TION ccehcttsasaceceed coset ctcancsassmene e E a E EA ENAA E ni R E EE R 2 4 With Optional Equipments Attached 0 0 0 cccccccccceecccae cee eeeeeae cess cess eeseecesseeeesecesseeeeseeesseeesseeeesaeeessees 2 5 Connecting the Machine and Other Devices cece ceccccceeeccceeeceeeeeeeaeeeeeseeeeeeaeeeesseeeeseaeeeseaeeesseeeesaaeeeesaeeeesaeeees 2 6 fe aig 1ei ale e C ADIOS appease Mee sae E E te ee ee ee ne oe eee eee eee eee ee ee 2 7 CONNECING USB Cale saisan ian NEE E NENESE NEEE SaS EENEN 2 7 CONNECUNG LAIN CADIS ascites sdeaconnacatncrismensnasctusiienedmnctbinonecintimnitunadnsaaniosehiniicainsanadhion sina uhibsndiaaunneusneiamensnsctuis 2 8 CONNECING INE Power CADIS sicsarsuceinccssvnsnevesduiaxssansaswedscuendsiancdeadesunarandetunbeduandeudectenindewanenixtebonndiadubtuvaenute 2 8 POW SR OOM sirare aE E E AE E yeauied nates E E EE AEEA 2 9 PON N ea E EE E A EE EEA E 2 9 FONON ON more E E E E E E E E E E ote eeu 2 9 Administrator User Name and Password cccecccceeeeceeeeeeeeeeeeeeseeeeeeeeeseeeeeeeeseeeeeeeeeseeeeseeeseeesseeesseeeeseeeeas 2 10 AdMIMSTAOr SIINO seii E E ATE ERT 2 11 Default Settings of the Machine ccccccccescccsseccceececnecceneeceueeceueeseeceesecesaesesausessueeseusessueesssseesseeessseesneesenes 2 13 Seng Date and TI
30. upward slightly To deliver flat printouts load the paper so that the curl faces towards the bottom of the paper tray Static electricity During printing paper is electrostatically charged so that the toner adheres Choose paper that can be discharged quickly so that copies do not cling together Whiteness Paper whiteness affects print contrast Use whiter paper for sharper brighter copies Quality Machine problems may occur if sheet sizes are not uniform or if corners are not square edges are rough sheets are uncut or edges or corners are crushed In order to prevent these problems be especially careful when you cut the paper yourself Packaging Choose paper that is properly packaged and stacked in boxes Ideally the packaging itself should have been treated with a coating to inhibit moisture Specially treated paper We do not recommend printing onto the following types of paper even if it conforms to the basic specifications When you use these kinds of paper purchase a small amount first as a sample to test e Glossy paper e Watermarked paper e Paper with an uneven surface e Perforated paper 10 11 Appendix gt Paper Special Paper This section describes printing onto special paper and print media The following paper and media can be used e Transparencies e Preprinted paper e Bond paper e Recycled paper e Thin paper from 52 g m to 105 g m or less e Letterhead e Colored paper e Prepunched paper
31. 1 to 4 Set 4 g gt Orig gt to 4 To fix the type of paper to be used in cassettes 1 or the optional paper feeders cassettes 2 to 4 specify the paper size and media type Description Cassette 1 to Cassette 1 to Auto Paper size is automatically detected and selected 4 Set 4 Size Value Metric inch Standard Available options are as follows Size Value A3 A4 R A4 A5 R B4 B5 R B5 Folio 216 x 340 mm Ledger Letter R Letter Legal Statement R Oficio Il 8K 16K R 16K Cassette 1 to 4 Type Select the media type Value Plain 52 to 105 g m Rough Vellum 52 to 105 g m7 Recycled Preprinted Bond Color Prepunched Letterhead 2 Thick 106 to 128 g m2 High Quality Custom 1 8 To change to a media type other than Plain refer to Media Type Set on page 7 12 When the paper weight settings shown below are selected the media indicated for each setting cannot be selected Plain Preprinted Recycled Vellum Rough Letterhead Color Preprinted High Quality Heavy 1 Heavy 2 or Extra Heavy Bond Thick Heavy 2 or Extra Heavy Custom 1 to 8 Extra Heavy 2 To print on preprinted or prepunched paper or on letterhead refer to SpcialPaper Act on page 7 13 MP Tray Set MP Tray Settings Status System Menu Counter To fix the type of paper to be used in the multi purpose tray specify the paper size gt Common Settings b gt Orig Paper Set gt
32. 75 in 0 01 increments Set the margin width Use the numeric keys or press the A or Y key to enter the margins for Top Bottom and press the OK key Orig Orientation Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key Back Page Margin 2 Auto Manual For duplex copying select Auto or Manual When Auto is selected an appropriate margin is applied automatically on the rear page depending on a margin specified for the front page and a binding orientation When Manual is set you can set a different margin than the front on the back Set the margin in the screen that is displayed The setting selections are the same as for the front The input units can be changed in System Menu For details refer to Measurement on page 7 16 2 The optional duplex unit is required 5 23 Operation on the Machine gt Copying Border Erase Erases the black border that forms around the image The following modes are available Border Erase Sheet Erases black borders around the single sheet original gt Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book You can specify the widths individually to erase the borders around the edges
33. EEEE AE AEE E A EA 10 4 Characters That Can be Entered Using the Numeric KeyS cccceccceccceeeseeeeeeeseeeeaeeseeeeaeeeseeeseeees 10 5 EVA SUM AUIS ieren e e E E E RE a E A gabe S 10 6 PODO e A E A 10 8 Basic Paper Specifications 22 ccnnwdedcnsdinndindscuammicliecneccmoncendcumdtiedsandaadeiansicsicemecte nvcinandeblamsdidenstiiendadndeenccuereaadesenemss 10 8 Choosing the Appropriate Paper ccccceccsccceecceeeeceeeceeceeeecueeceueceeeesaeesaueesaeeseesueeseeeseeesaeensaeesaeees 10 9 IC Clan PADO recs EE EE E EE A E E E EE 10 12 PACINO resena EEIE EEE EOE E AN EESE AEE EEEE EEEE EE EE E EEEE 10 16 Cannon FUNCIONS supa imi E A eases 10 16 GODY FUNCIONS rrie rE E E EEE E E E E E EE O NE E EE EE E 10 17 PEM OFE FCI ONS care ese rE E E E E EE E e 10 17 SCANNE FUNCIONS saisies erinadi nianie iA eE Ee EEDEN EE A E TEENE 10 18 Document Processor Reverse Automatic Option cccceececcceceeeeeaeeeeeseeeeeseeeeeeeeeeesseeeeeaeeeeeseeeeens 10 18 Paper Feeder 300 sheet Option ccccccseccccessecceeeeeceenecceaececeueecceeeecseueeessueeessaueeesausessuseesssaaees 10 19 Duplex IGE OHIOON cacecrcces acetteesettacrsectassasacatseensacedeedeacieceiedeencaddamtesmosoadcasmecdsadiystseseedesnuseedeenseniadddaamcesaes 10 19 Network Interface Kit Option ccccecccceeccccsececceeeeeceeeeceeusecseueesseseeeseeeesegeeesseeeesageeessgeessneeessegeeess 10 19 MOSS AU care eget sete Sie yee ccc ace tere 2 tne E ete
34. EN12281 2002 Printing and business paper Requirements for copy paper for dry toner imaging processes Your sales or service representative can provide information about recommended paper types Environmental benefits of Power Management To reduce power consumption when idle this machine is equipped with a power management function that automatically activates energy saving mode when the machine is idle for a certain period of time Although it takes the machine a slight amount of time to return to READY mode when in energy saving mode a significant reduction in energy consumption is possible It is recommended that the machine be used with the activation time for energy saving mode set to the default setting Energy Star ENERGY STAR Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program ENERGY STAR is a voluntary energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming By purchasing ANEMIA ENERGY STAR qualified products customers can help reduce emissions of greenhouse gases during product use and cut energy related costs 1 7 2 Installing and Setting up the Machine This chapter provides information for the administrator of this machine such as part names cable connection and
35. Folio 216 x 340 mm Ledger Letter R Letter Legal Statement Oficio Il 8K 16K R 16K Cassette 1 to 4 Type Select the media type Value Plain 52 to 105 g m Rough Vellum 52 to 105 g m7 Recycled Preprinted 2 Bond Color Prepunched 2 Letterhead 2 Thick 106 to 128 g m High Quality Custom 1 8 1 To change to a media type other than Plain refer to Media Type Set on page 7 12 When a paper weight that cannot be loaded in the cassette is set for a media type that media type does not appear 2 To print on preprinted or prepunched paper or on letterhead refer to SpcialPaper Act on page 7 13 A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Common Settings and press the OK key Status Sys Menu 0 System Admin Accounting Common Settings Bx 3 Press the A or V key to select Orig Paper Set and press the OK key Common Settings lt j Display Bright Quiet Mode Orig Paper Set EXIT 3 13 Preparation before Use gt Loading Paper 4 Press the A or V key to select Cassette 1 to 4 Set and press the OK key Orig Paper Set J Custom Orig Size Custom PaperSize Cassette 1 Set Exit NOTE aL Cassette 2 to Cassette 4 are shown when the optional paper feeder is installed Specify the paper size 2 1 Press t
36. Inch 0 to 2 in 0 01 increments NOTE To specify border erase widths around original set the value in Border To specify border erase widths in the middle of original set the value in Gutter Margin Set the default margin Value Metric Left Right 18 to 18 mm in 1 mm increments Top Bottom 18 to 18 mm in 1 mm increments Inch Left Right 0 75 to 0 75 in 0 01 increments Top Bottom 0 75 to 0 75 in 0 01 increments Backgrnd Density Set the default Background Density Copy Value Off On EcoPrint Select the EcoPrint default Value Off On Auto Rotation Select the default Auto Rotation setting Value Off On File Name Entry Set an automatically entered name default for jobs Additional information such as Date and Job No can also be set Value File Name Entry Up to 32 characters can be entered Additional Info None Date Job No Job No Date Date Job No Continuous Scan Set the continuous scan defaults Value Off On Detail Setting Set the defaults for the following detail settings 2 in 1 Layout Set the default for the 2 in 1 layout of Combine copies Value L to RT to B R to L 4 in 1 Layout Set the default for the 4 in 1 layout of Combine copies Value Right then Down Down then Right Left then Down Down then Left Border Line Set the default for the border line of Combine copies Value None Solid Line Dotted Line Po
37. Information gt Notice Environment The service environmental conditions are as follows e Temperature 50 to 90 5 F 10 to 32 5 C e Humidity 15 to 80 However adverse environmental conditions may affect the image quality Avoid the following locations when selecting a site for the machine e Avoid locations near a window or with exposure to direct sunlight e Avoid locations with vibrations e Avoid locations with drastic temperature fluctuations e Avoid locations with direct exposure to hot or cold air e Avoid poorly ventilated locations If the floor is delicate against casters when this machine is moved after installation the floor material may be damaged During copying some ozone is released but the amount does not cause any ill effect to one s health If however the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies the smell may become unpleasant To maintain the appropriate environment for copy work it is suggested that the room be properly ventilated Precautions for Use Cautions when handling consumables A CAUTION Do not attempt to incinerate parts which contain toner Dangerous sparks may cause burns Keep parts which contain toner out of the reach of children If toner happens to spill from parts which contain toner avoid inhalation and ingestion as well as contact with your eyes and skin e If you do happen to inhale toner
38. Internet protocol TCP IP IPv4 IPv6 is the next generation Internet protocol and expands the available address space which resolves the problem of the lack of addresses under IPv4 while also introducing other improvements such as additional security functionality and the capacity to prioritize data transmission TWAIN Technology Without An Interesting Name A technical specification for connecting scanners digital cameras and other image equipment to computers The TWAIN compatible devices enable you to process image data on any relevant application software TWAIN is adopted on a large amount of graphic software e g Adobe Photoshop and OCR software USB Universal Serial Bus 2 0 A USB interface standard for Hi Speed USB 2 0 The maximum transfer rate is 480 Mbps This machine is equipped with USB 2 0 for high speed data transfer WIA Windows Imaging Acquisition A function to import images supported after Windows Me XP from digital cameras and other peripheral devices This function replaces what TWAIN used to do The feature is provided as a part of Windows functions and improves ease of operation so that you import images directly to My Computer without using any application 10 22 Index Numerics 2 in 1 Layout 5 17 Default 7 19 4 in 1 Layout 5 17 Default 7 19 A Adjustment Maintenance 7 21 Admin Accounting Administrator Setting 2 11 Job Accounting 8 1 Unknown ID Job 8 16 Administrator Setting 2 11 Auto
39. Machine ss222 9 1 Loading lat gece eee ee ene eel sien eee arene ee pe Ens ees aE tines Sats nst sera nenae aiern lee ae ere Meee ens eames 5 2 Placing Originals On the Platen cccccccccsecceececeeeceeeceeeeseeeseeeseeesseeeeeeeseeseeesseeeaees 5 2 Loading Originals in the Document Processor Option ccccecccseeeeeeeeeeeseeenees 5 3 Checking the Equipment s Serial Number ccccceseeeeeeeeeeeeeeeeceneeenseesenesaeseneeanesaeees 5 5 CODYN isis eet E E N 5 6 Basic CT AOI oe encae sa acct eseesaeeeenaedegatundseendacteciace E EA EREE AAEE ARSENE 5 6 ghey 0 9 Oye 0 nee eeneneet eae renner E E E e Rane eee eee nee eet 5 8 MEDAN GG OO E PE ENE s E E EE N A N E A E 5 9 Using vanos FUNCIONS feacctancatancieccisanccaciguy sacasereoe ssacangna E E AE E OEE e 5 11 POO sar T EE E EE aE 5 26 Select Key Settings sssini snina neni aari ea aE eaae arai er A a 5 30 SAC CMI JODS priania E E EA E AE AE 5 31 SCANN aea E E E 5 32 Flow Of Scan Operations cccccescccscccsccceeeceneecueceueecaeeceeeseeeeseesueeseeesseeeeaeesaeesegees 5 32 Scan the Image to the Specified Destination 00 ccccccccsececeeeeeeeeaeeeseeeeeeesaeeeaes 5 37 Scan the Image by Selecting the Destination QUICK SCAN ccecceeceeeeee sees scenes 5 40 Scanning using TWAIN senseri a AEREA 5 41 LINC SN JODS seriyi ine E EE E AAE E A EE 5 42 How to use the FAX Function
40. Name menu and click Properties 3 Select the Job tab ia iiw Collate S UTTO selecuon nT oe a Basic 4 Copies collate duplex geeep om gt esp esap z Layout sS y JES Pages per sheet booklet scale Imaging Image graphics fonts Quick Print Orientation Duplex Pages per sheet Custom b on selectio Finishing Separation Printer profiles Publishing Factory aaan Default 3 Configure the settings 1 Select Print Box then select the Print Box where the print job should be stored from the Box 01 to Box 30 r m Basic Copies collate duplex j Custom Finishing Separation pe Print rage Job name ste mutton selection _ Application defined V Don t use application name zi Layout i Jages per shee ooklet scale i j Pages per sheet booklet scale Overwrite job name Use job name date andt v 2 As necessary set the job name for the print job NOTE Note that the same job name is set and the job is overwritten if Custom and Replace existing file are set 4 Start printing Select OK to return to the Print screen and click OK to start storing 4 12 Printing from PC gt Using Print Box Printing Document from Print Box Print a document saved in a Print Box NOTE e All documents saved in the selected Print Box are printed e
41. OK key ID Card Cosy ma OK 01 off 1 2 Place the originals Align with the ID Card marks on the Original Size Indicator Plates NOTE For loading instructions refer to Loading Originals on page 5 2 3 Select the functions Density Function Clear Reset Energy Saver enu E E Stop Logout Duplex Q ey Original Image Combine Start interru pt E ID Card Copy Select the copier functions to use Using Various Functions page 5 11 4 Use the numeric keys to enter the copy quantity Refer to Basic Operation on page 5 6 5 9 Operation on the Machine gt Copying 5 Press the Start key Start One side of the card is scanned 6 Turn the original over Align with the ID Card marks on the Original Size Indicator Plates f lt Turn over the card Press Start key Put it on same place Job No 0001 d gt Job No 0001 Page s Page s i Cancel Cancel Displayed alternately 7 Press the Start key Start The front and back sides of the card are copied on one sheet of paper 5 10 Operation on the Machine gt Copying Using Various Functions To configure the settings for functions press the key of the function you want to configure You can also press the Function Menu key to select from other functions displayed on the message display Operation Method page 3 3 4 Selects the item displayed or cha
42. Quality Custom 1 to 8 Dimensions W x D x H 22 1 4 x 20 1 2 x 5 7 8 565 x 520 x 148 5 mm Weight Duplex Unit Option Paper Size 13 2 Ibs 6 kg Description A3 B4 A4 A4 R B5 B5 R A5 R Ledger Legal Oficio Il Letter R Letter Statement R Executive Folio 216 x 340 mm Supported Paper Paper weight 64 to 105 g m Media types Plain Rough Recycled Preprinted Bond Color Colour Prepunched Letterhead Thick High Quality Custom 1 to 8 Dimensions W x D x H 14 3 4 x 2 3 8 x 8 5 8 375 x 60 x 220 mm Weight Approx 2 2 Ibs Approx 1 kg Network Interface Kit Option Connectors Description 10Base T 100Base TX Printer Interface RMII 3 3V Operating Conditions 10 to 35 C 15 to 80 RH no condensation Storage Conditions 20 to 55 C 10 to 90 RH no condensation EMI Conformity NOTE CE EU Consult your dealer or service representative for recommended paper types 10 19 Appendix gt Glossary Glossary Auto Form Feed Timeout During data transmission the machine may sometimes have to wait until receiving the next data This is the auto form feed timeout When the preset timeout passes the machine automatically prints output However no output is performed if the last page has no data to be printed Auto Paper Selection A function to automatically select paper in the same size as origina
43. Recommended Extended functionality printing Extended printing from XPS application to printers GX XPS DRIVER v3 0 22 11 FAX Driver v3 6 23 04 Print directly to built in FAX modem TWAIN Driver GX v1 5 22 25 Scan from TWAIN supported applications Laana Penne aa eant sana oe te 5 drivers Utilities Name Version Description 1 NETWORK PRINT MONITOR v5 3 7116 1 Utility for remote printer monitoring F Client Tool v1 2 23 21 Access device features settings and status F Use host name as port name 2 utilities Language 4 Click Install l B x ae mmm aeae Install devices and utilities Products to Install N Quickly add a device and its drivers 3 items Move the items to the Products to Install list Jk Custom Install add multiple devices and Devices GX DRIVER FAX Driver HA printing utilities ES Client Tool ae PS Run utility programs Qe NETWORK PRINT MONITOR BS Device Management Documents l 2 Read manuals and readme 0 of O devices selected J zz OB files zz aa O Et O Drivers amp Remove devices drivers and Name Version Description a s GX DRIVER v6 0 22 17 Recommended Extended functionality printing Extended printing from XPS application to printers GX XPS DRIVER v3 0 22 11 FAX Driver v3 6 23 04 Print directly to built in FAX modem TWAIN Driver GX v1 5 22 25 Scan from TWA
44. Size Orig Orientation Mixed Size Orig 7 EcoPrint Backgrnd Density Margin Border Erase Continuous Scan Auto Rotation File Name Entry 1 The optional document processor is required Printer Status System Menu Counter aS When printing from computers settings are generally made on the application software screen However the following settings are available for configuring the defaults to customize the machine gt Printer Description Printer FormFeed TimeOut Receiving print data from the computer the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed When the preset timeout passes the machine automatically prints the document The options are between 5 and 495 seconds Value 5 to 495 seconds FAX Status System Menu CS b gt FAX Configure settings for fax functions For details refer to the FAX Operation Guide 1 FAX is an option 7 20 System Menu and Client Tool gt Default Settings on the Machine System Menu Edit Destination Status System Menu Counter Configure settings for Address Book For details refer to the FAX Operation Guide P Edit Destination 1 FAX is an option Adjust Maint Adjustment Maintenance Status System Menu Counter p gt Adjust Maint Adjust printing quality and conduct machine maintenance Description Adjust Density Adj Adjust densit
45. The job has been canceled Accepted Time Accepted time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to the previous screen Job Type Copy Copy job Printer Printer job FAX FAX reception Report Report List Page and Copy e Number of pages printed e Number of copies printed Total number of copies to be printed Original Pages Number of original pages Sender Info If the name of the sender is provided when receiving a FAX the name is displayed If only the number of the sender is provided the number is displayed If there is no information about the sender or if a FAX is not received appears When the sender Information is displayed in a short form press Detail to see the complete sender Information Press the OK key to return to the previous screen 1 Displayed only when the optional FAX Kit is installed 6 Checking the Status gt Checking Job History Send Job Log Description Result Result of job OK The job has been completed Error An error has occurred Cancel The job has been canceled Accepted Time Accepted Time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to t
46. Use on page 3 1 vi gt Machine Features Machine Features The machine is equipped with many useful functions Here are some examples Machine on page 5 1 Optimize your office workflow For details refer to Operation on the Access to frequently used functions with just one touch Program You can preset frequently used functions Once you set the functions as a preset program all you need to do is press the program number to call up the functions Using this program brings the same results even if operated by another person Program page 5 26 Optimize your office workflow Copy both sides of an ID card ona single sheet ID Card Copy Aar You can copy the front and back sides of an ID card on a single sheet of paper ID Card Copy page 5 9 Interrupt other running jobs and execute your copy job immediately Interrupt Copy You can interrupt other running jobs and execute your copy job immediately When other users are copying a large number of sheets this function allows you to interrupt those jobs and make your copies immediately When the interruption copy ends the machine resumes the paused print jobs Interrupt Copy page 5 8 Scan originals of different sizes ata time Mixed Size Originals It is useful when preparing conference materials You can set the different sized originals at one time so you don t need to reset the originals regardles
47. advanced management settings Settings Job Accounting Administrator Settings Notification Report SNMP Reset 1 Displayed only when the optional FAX Kit is installed 2 46 Installing and Setting up the Machine gt Embedded Web Server RX Accessing Embedded Web Server RX A Display the screen 1 Launch your Web browser 2 Inthe address or location bar enter the machine s IP address or the host name Examples https 192 168 48 21 for IP address https MFP001 if the host name is MFP001 Cc PEE c 192 168 48 21 Model Host Name Location N Last Updated m Home English z lAuto refresh 2013 11 26 01 55 39 Admin Login User Name j Status Password Printer zA FAX Device Information gt Ef Job Status gt Address Book gt The web page displays basic intonation about the machine and Embedded Web Server RX as well as their current status NOTE When connecting to Embedded Web Server RX a message may appear that reads There is a problem with the security certificate of this website To prevent this message appearing install the device certificates of the machine to the Web browser For details refer to Embedded Web Server RX User Guide 2 Configure the function Select a category from the navigation bar on the left of the screen For details refer to Embedded Web Server RX User Guide 2 47 3 Preparation befo
48. alternately Press OK to continue using MP tray Does the selected paper size matches the paper size loaded in the specified paper source Load paper Select Paper to select the other paper source Press the OK key to print on the paper in the currently selected paper source Troubleshooting gt Troubleshooting Error Message Machine failure Call service Checkpoints Corrective Actions An error has occurred in the machine Make a note of the error code displayed on the message display and contact your Service Representative Reference Page Maximum Number of scanned pages Job is canceled Scanning cannot be performed any more due to insufficient memory of scanner Press the OK key to cancel the job Memory is full Job is canceled Error Message Network was disconnected Checkpoints Is the network cable connected Unable to continue the job as the memory is used up Change the print resolution from Fast 1200 to 600 dpi Refer to Printer Driver User Guide Corrective Actions Press the OK key and connect the network cable Reference Page Is the PC powered on Press the OK key and turn the PC power on Cannot find Client Tool Press the OK key and open Client Tool Non genuine Toner Press Help brand Error Message Paper jammed at MP tray Paper jammed in
49. and in the center of the book Original NOTE The default setting for border erase width can be changed For details refer to Border Erase on page 7 19 Description Disables the function Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Border Metric 0 mm to 50 mm Press Detail to display the Border screen in 1 mm increments Inch 0 00 to 2 00 in 0 01 increments Set the border erase width Use the numeric keys or press the A or key to enter the border erase width and press the OK key Back Page Same as FrontPage Do Not Erase For 2 sided originals select Same as FrontPage or Do Not Erase and press the OK key Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Border Metric 0 mm to 50 mm Press Detail to display the Border screen CE in 1mm increments Inch 0 00 to 2 00 in 0 01 increments Set the border erase width Use the numeric keys or press the A or Y key to enter the border erase width and press the OK key Back Page Same as FrontPage Do Not Erase For 2 sided originals select Same as FrontPage or Do Not Erase and press the OK key 1 The input units can be changed in System Menu For details refer to Measurement on page 7 16 2 Th
50. as laser printers It also supports a variety of other types of paper that conform to the specifications given in this appendix Be careful when choosing paper Paper unsuitable for the machine may cause jams or may be wrinkled Supported Paper Use standard copy paper for regular copiers or laser printers The printing quality will be affected by the quality of paper Poor quality paper may result in unsatisfactory output Basic Paper Specifications The following table lists the specifications of paper that is supported with this machine Refer to the subsequent sections for further details Criteria Specifications Weight Cassettes 64 to 105 g m Multi purpose tray 45 to 160 g m Dimensional accuracy 0 7 mm Squareness of corners 90 0 2 Moisture content 4 to 6 Pulp content 80 or more NOTE Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below such as moisture or pulp content For this reason we recommend purchasing a small amount of recycled paper as a sample for testing prior to use Choose recycled paper that gives the best printing results and contains low levels of paper dust We are not responsible for the problems occurred from the use of paper that does not conform to our specifications 10 8 Appendix gt Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper Con
51. cassette Paper jammed in document processor Paper jammed in the right cover Is the installed toner container our own Checkpoints The manufacturer assumes no responsibility for damage caused by a non genuine toner We recommend that you only use genuine toner containers When you want to use the toner container currently installed press the OK key and the Stop key simultaneously for 3 seconds or more Corrective Actions If a paper jam occurs the machine will stop and the location of the jam will be indicated on the screen Leave the machine on and follow the instruction to remove the jammed paper Reference Page Print data error Job is canceled The job is canceled Press the OK key Print overrun Job is canceled Warning Low printer memory The job is canceled Press the OK key Troubleshooting gt Troubleshooting R Reference Error Message Checkpoints Corrective Actions Page Remove original from Are there any originals left in the Remove originals from the document document processor document processor processor Replace all originals and Remove originals from the document press Start key processor put them back in their original order and place them again Press Cancel to cancel the job Restricted by Job This job is canceled because it is Accounting Job is canceled restricted by
52. ccccccccseceseeceeeeeeeeeeeesseeeaeeeseesseeeseeees 8 22 TroubleShooting sccsscssseseeeeenseneeeseeeeneenneesseenneeeeeesesenneneeeesseeas O 4 Regular Maintenance cccccsceceeeeeeeeeneeeneeeeeeeeeeseneeeeseaeeeeeesensseaeeeaaseansceaeseneseaasaeasonnenaas 9 2 CS NNN ces aise se se esesina EIE EAE den tadieee sense sane E EAR 9 2 Toner Container Replacement ccccccccececseecceeeseeeceeecseeeseeeseeseueeseeeseeseeesaeeegeeess 9 3 Waste Toner Box Replacement ccccccccseeceseceeeceseeeeseeeeeeeseeeseeeeeeeeseeeseeseeeeaeeenes 9 6 Troubleshooting eater seer meer ect reset een tee nes ence ene ceeded E E EE E EE i 9 8 SONNO WMANUNCUONS gsccuwececctanetadsseasesecntewdensuasenenddsedeendduatiadedeasedeadetimosseemataasdershenaaneruaees 9 8 Responding tO MESSAGES ccccccseccceecceeceueecaceceueceueecacecaeecsueceueesseeseuesueesseeseeeses 9 11 Glearnng Papar GINS serranidae aroan aE Nea a ORARE EAE soedeus advent 9 16 APPENA roaa a aaa LO Optional CIN ING AG sorosiane ana EERE EERTE RERE ee ee ee 10 2 Overview of Optional Equipment cece cecccecce sees eeceeeeeeeeseesaeeseueeeeeseueeseeeseeeee 10 2 Character Entry Method tecsctesestsevosiciesecien ee oeeneauieeeenwtbndereveswncestesesewetsveeiewotsuesesteiweceteanesiaies 10 4 RD SINC GK CYS nieri E en cbenedsdeseaee testes sie aeansentecescenacteececsen 10 4 Selecting Type of Characters cccccccceccceecceeeceeeceeeeceeecee
53. for storing the data in the PC scanned data in the PC Set TWAIN WIA Configure the gt Quick Scan TWAIN Destination setting on the Settings page 7 29 Client Tool gt Setting WIA Driver Required setting page 2 44 e Destination number e Display name e Connection settings e Destination folder gt Setting Up the Scan Destination page 2 41 Use Preset Scan Scan the image Scan the image by Select the Scan Destination at the machine and Destination using TWAIN WIA selecting the destination perform scanning gt Use the Preset gt Scanning using gt Scan the Image by gt Use Your Desired Destination page 5 38 Scan Destination TWAIN page 5 41 Selecting the page 5 37 Destination Quick Scan page 5 40 Operation 5 32 Operation on the Machine gt Scanning Flow of Scan operation when the machine and a PC are connected on the network Network Confirm the connection Scan from the application Select the Scan Destination during Specify the Scan Destination in scanning advance and perform scanning PDF E mail Folder Perform the Express Install gt Installing Software page 2 25 Create the folder for storing the scanned data in the PC Set TWAIN WIA Configure the Destination setting on gt Quick Scan TWAIN Settings the Client Tool page 7 29 Required setting gt Setting WIA Driver page 2 44 e Destination number e Display name e Destination folder e Connection settings gt Settin
54. from a Web browser on your computer to check and Use Client Tool Use the fax functions Send faxes from PC Easily register machine information vY vV Y Y Y and configure settings change settings Monitor the machine NETWORK PRINT MONITOR User Guide and printers on the gt Explains how to monitor your network printing system the machine with NETWORK network PRINT MONITOR Install the Adobe Reader version 8 0 or later to view the manuals on the Product Library disc XI gt About the Operation Guide this Guide About the Operation Guide this Guide Structure of the guide The Operation Guide contains the following chapters Chapter Legal and Safety Information Contents Provides precautions regarding use of the machine and trademark information Installing and Setting up the Machine Explains part names cable connections installation of the software and other matters related to administration of the machine Preparation before Use Explains preparations and settings that are required in order to use the machine such as how to use the operation panel and load paper Printing from PC Explains functions that are available when the machine is used as a printer Operation on the Machine Explains the basic procedures for using the machine such as placing originals making copies and scanning Checking the Status Explains how to check the status of a job and the job histo
55. in 1 increments Manually reduces or enlarges the original 5 20 image in 1 increments between 25 and 400 Use the numeric keys or press the A or V key to enter the any magnification O Character Entry Method page 10 4 Operation on the Machine gt Copying Original Size Specify the original size to be scanned Description Auto Have the size of original detected automatically A3 A4 R A4 A5 R A5 A6 R B4 B5 R B5 B6 R B6 Folio Select from standard sizes 216 x 340 mm Ledger Letter R Letter Legal Statement R Statement 11 x 15 Oficio Il 8K 16K R 16K Hagaki Oufukuhagaki Custom For instructions on how to specify the custom original sizes refer to Custom Orig Size on page 7 12 NOTE Be sure to always specify the original size when using custom size originals Orig Orientation Original Orientation Select the orientation of the original document top edge to scan correct direction To use any of the following functions the document s original orientation must be set e Duplex e Margin e Combine Select original orientation from Top Edge on Top or Top Edge on Left Top Edge on Top UN Original Top Edge on Left Illi Original Original orientation NOTE The default setting for Original Orientation can be changed Refer to Function Default on page 7 18 for details 5 21 Operation on the Machine gt Copying
56. is beyond range the max min value will be restored PDF A 1 Set PDF A 1 format type Value Off PDF A 1a PDF A 1b Quality Stage Set the quality level for High Compression PDF Value Standard Compression Ratio Priority Quality Priority Preferences Displays the TWAIN settings screen For detail refer to TWAIN Settings on page 7 29 OK Cancel Apply Clicking OK exits the Quick Scan Settings after applying the modified scan settings Clicking Cancel exits the Quick Scan Settings without applying the modified scan settings Clicking Apply applies the modified scan settings without exiting the Quick Scan Settings 7 31 System Menu and Client Tool gt Default Settings on the PC Client Tool Print Box Settings Configure the Print Box settings on Print Box Destination of the Device tab A maximum of 30 Print Boxes can be created Q IMPORTANT e When sending a print job from the Client PC via a network Box Destination folder and PIN Code set by Client Tool need to be assigned to each Client PC To reflect settings in the machine the Reset key on the operation panel of the machine needs to be pressed NOTE Scan Print Box and device monitoring will be disabled while the Print Box window is open Box number Description Select the box number 1 to 30 to be registered When a box number is selected the settings registered in that number appear in the right hand scre
57. numerals To enter symbols In a character entry screen press Text to select the type of characters you want to enter Account Name a OK Account Name a OK Symbols ma OK Bic o 4 lt gt i a i gt gt gt 2 _ e n se ABC T23 Text Text Text Each time you press Text the character type switches as follows ABC 123 Symbols ABC Characters That Can be Entered Using the Numeric Keys The following table lists the characters that can be entered using the numeric keys Keys Characters Each press of a key changes the character in the order from left to right _ 1 Repeats from the first character on the left ABC 1 During number entry a b C A B C 2 Repeats from the first character on the left 2 During number entry d e f D E F 3 Repeats from the first character on the left 3 During number entry m M g h i G H 4 Repeats from the first character on the left Q T 4 During number entry j k J K L 5 Repeats from the first character on the left 5 During number entry A m n O M N O 6 Repeats from the first character on the left Q Z O 6 During number entry p q r S P Q R S 7 Repeats from
58. page increments up to 9 999 999 copies A Reject Usage Restriction is applied Scan Restrict Limits the number of sheets scanned excludes copying Value Off No restriction is applied Counter Limit Restricts the counter in one page increments up to 9 999 999 copies 1 Reject Usage Restriction is applied FAX TX Restrict Limits the number of sheets sent by fax This is displayed when the optional FAX Kit is installed Value Off No restriction is applied Counter Limit Restricts the counter in one page increments up to 9 999 999 copies 1 Reject Usage Restriction is applied 1 If Counter Limit is selected the Limit Pages screen appears after the OK key is pressed Enter a counter limit on pages using the numeric keys and press the OK key Job Accounting gt Setting an Account Editing an Account This changes the registered account information A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key Status Sys Menu M Counter System Admin Accounting EXxX1t NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case let
59. part of this guide without the prior written consent of Copyright owner is prohibited Regarding Trade Names e Microsoft Windows Windows XP Windows Server 2003 Windows Vista Windows Server 2008 R2 Windows 7 Windows Server 2012 Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U S A and or other countries e Adobe Acrobat and Flash are registered trademarks of Adobe Systems Incorporated e IBM and IBM PC AT are trademarks of International Business Machines Corporation e AppleTalk Bonjour Macintosh and Mac OS are trademarks of Apple Inc registered in the U S and other countries All other brands and product names are registered trademarks or trademarks of their respective companies The designations and will not be used in this Operation Guide 1 6 Legal and Safety Information gt Notice Energy Saving Control Function To reduce energy consumption while in a waiting state the device comes equipped with an energy saving control function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used Sleep The device automatically enters Sleep when 1 minute has passed since the copy function was last used The amount of time of no activity that must pass before Sleep is activated may be lengthened When printing in Sleep mode the device return
60. press Cancel Send Job Status M 0010 f2 0123456789 0011 f8 1234567890 1 AND HEAR G 901 FE men NOTE A job can be canceled by pressing Menu selecting Cancel Job and then pressing the OK key 2 Press Yes in confirmation screen 6 11 Checking the Status gt Checking Device Status Checking Device Status Configure the devices or check their status NOTE For checking the FAX status refer to the FAX Operation Guide 14 FAX is an option A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or YV key to select Status and press the OK key Status Sys Menu Status Report Counter Exit 2 Check the status Press the A or V key to select Scanner or Printer Then press the OK key to show the status of the selected device Status Send Job Log Printer I Pause Scanner Description Ready The device is ready Pausing The device is being paused Scanning The device is scanning Please wait The device is initializing Printer Description Ready The device is ready Pausing The device is being paused Printing The device is printing Please wait The device is initializing Processing The device is processing print job 6 12 Checking the Status gt Checking the Remai
61. printing is displayed System Menu and Client Tool gt Default Settings on the Machine System Menu Date Setting Status System Menu Counter Configure settings related to the date and time b gt Common Settings gt Date Setting Description Date Setting Date Time Set the date and time for the location where you use the machine Value Year 2000 to 2037 Month 01 to 12 Day 01 to 31 Hour 00 to 23 Minute 00 to 59 Second 00 to 59 O Setting Date and Time page 2 13 Date Format Select the display format of year month and date The year is displayed in Western notation Value Month Day Year Day Month Year Year Month Day Time Zone Set the time difference from GMT Choose the nearest listed location from the list If you select a region that utilizes summer time configure settings for summer time O Setting Date and Time page 2 13 Summer Time Timer Setting Status System Menu Counter i p gt Common Settings gt Timer Setting BS Configure settings related to the time Description Timer Err Clear Timer If you select On for Auto Error Clear set the amount of time to wait before Setting automatically clearing errors Value 5 to 495 seconds in 5 second increments NOTE This function is displayed when Auto Err Clear is set to On Sleep Timer Set amount of time befor
62. scan destination My Documents is set for the destination Scanning can be performed without preparing the destination A Start Client Tool on the computer Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool s th s Client Tool zj pe 3 Devic 5 Settings Documentation Preset Scan GE Preferences Quick Scan _ FAX amp I Preferences ddress Book Maintenance SE tities Ord Supplies Device Overvie Toner Color ck Status v Ready a About Glose 2 Press the Scan key on the machine Scan 3 Place the originals Q wea Originals page 5 2 5 37 Operation on the Machine gt Scanning 4 Press the Start key Start Scanning starts NOTE Ready to scan Local PC Dest e If Local PC is selected as the destination an image is saved in My Documents in the computer Host PC connected to the machine via USB Windows Vista Windows 7 Windows 8 C Users lt user gt My Documents Windows XP C Document and Settings lt user gt My Documents e When the scan ends the folder in which an image is saved opens on the Host PC Use Your Desired Destination If there are settings that you change from My Documents in the computer Host PC connected to the machine via USB set
63. the destination by using Client Tool You can simply select the destination number as needed to recall those functions 30 destinations including the default Local PC can be registered Refer to Default Settings on the PC Client Tool on page 7 22 A Start Client Tool on the computer Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool E X k Client Tool If the machine is connected to the PC on the network Connection Settings need to be configured by using Client Tool Refer to When Connecting the Machine to the PC on the Network on page 2 42 5 38 Operation on the Machine gt Scanning 2 Press the Scan key on the machine Scan 3 Place the originals 7h Qe Originals page 5 2 4 Select the destination number 1 Press Dest Ready to scan Folder 01 a 2 Press the A or V key to select a destination number 01 to 30 to recall and press the OK key Destination gt y Folder 02 Folder 03 NOTE The name set by using Client Tool appears appears for the destination for which no name is set 5 Press the Start key Start Scanning starts When the scanning ends the folder in which an image is saved opens on the computer 5 3
64. the power cord back in and turn on the power This may clear the error Even if the error is not cleared contact your service representative Problems that can be resolved by the user are described below A Reference Page Add toner Toner is empty Replace the toner container page9 3 page 9 3 Error Message Checkpoints Corrective Actions Reference Error Message Checkpoints Corrective Actions Page Cannot duplex print on this Did you select a paper size type that Select Paper to select the available paper cannot be duplex printed paper Press the OK key to print t Displayed alternately without using Duplex function Press OK to continue using cassette 1 Cannot duplex print on this paper Displayed alternately Press OK to continue using MP tray Close document processor Is the top cover of the document Close the document processor cover cover processor open Close document processor Is the document processor open Close the document processor Close front cover Is there any cover which is open Close the cover indicated on the screen Close right cover Troubleshooting gt Troubleshooting E Error Message Error occurred Turn the System error has occurred Turn the power switch off and on power switch OFF and then ON Error Message Incorrect account ID Job is canceled Checkpoints Checkpoi
65. the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password Upper case and lower case letters are distinguished case sensitive 2 Configure the settings 1 Press the A or V key to select Unknown ID Job and press the OK key 2 Press the A or YV key to select Reject or Permit and press the OK key 8 16 Job Accounting gt Configuring Job Accounting Configuring Job Accounting Default Setting Set the defaults for job accounting To configure the settings select the item in Default Setting and press the setting item Status System Menu Counter gt Admin Accounting gt Job Account Set gt Default Setting For details on each function see the table below Description Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction The table below describes the action taken Value Immediately Job stops when the counter reaches its limit Subsequently Printing scanning of the job continues but the subsequent job will be rejected Alert Only Job continues while display
66. to the hub 2 Power on the machine and configure the network Network Setup page 2 15 Connecting the Power Cable Connect one end of the supplied power cable to the machine and the other end to a power outlet 2 8 Installing and Setting up the Machine gt Power On Off Power On Off Power On A Turn the power switch on Q IMPORTANT When turning off the power switch do not turn on the power switch again immediately Wait more than 5 seconds and then turn on the power switch Power Off Q IMPORTANT When the Processing indicator or Memory indicator is lit up or blinked the machine is operating Turning off the power switch while the machine is operating may cause it to malfunction A Turn the power switch off Original Image Duplex Combine ID Card Copy E ree Check that the indicators are off Turn the power switch off In case of not using the machine for an extended period of time caution If this machine will be left unused for an extended period e g overnight turn it off at the power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution Q IMPORTANT Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity 2 9 Installing and Setting up the Machine gt Administrator User Name and Password Administrator User Nam
67. transparencies jam frequently at output try pulling the leading edge of sheets gently as they are ejected 10 12 Appendix gt Paper Label Be sure to feed labels from the multi purpose tray For selecting labels use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure When printing onto labels you must be liable for the print quality and possible trouble Top sheet Carrier sheet Labels consist of three layers as shown in the illustration The adhesive layer contains materials that are easily affected by the force applied in the machine The carrier sheet bears the top sheet until the label is used This composition of labels may cause more problems The label surface must be covered completely with the top sheet Gaps between labels may cause peeling of labels resulting in a serious failure Some label paper has large margins on the top sheet When using such paper do not peel these margins from the carrier sheet before completing output Allowed Not allowed Top sheet Carrier sheet Use label paper that conforms to the following specifications Top sheet weight 44 to 74 g m Basis weight 104 to 151 g m overall paper weight Top sheet thickness 0 086 to 0 107 mm Overall paper thi
68. type Selection Item Selectable Size Type MP Tray Size Standard Size Available options are as follows Value A3 A4 R A4 A5 R A6 R B4 B5 R B5 B6 R Folio 216 x 340 mm Ledger Letter R Letter Legal Statement Executive Oficio Il 8K 16K R 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufukuhagaki Youkei 4 Youkei 2 Custom 1 Size Entry Enter the size not included in the standard size Value Metric X 148 to 432 mm in 1 mm increments Y 98 to 297 mm in 1 mm increments Inch X 5 83 to 17 00 in 0 01 increments Y 3 86 to 11 69 in 0 01 increments MP Tray Type 2 Select the media type Value Plain 52 to 105 g m Transparency Rough Vellum 52 to 105 g m Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick 106 to 163 g m High Quality Custom 1 8 For instructions on how to specify the custom paper size refer to Custom PaperSize on page 7 12 2 To change to a media type other than Plain refer to Media Type Set on page 7 12 3 To print on preprinted or prepunched paper or on letterhead refer to SpcialPaper Act on page 7 13 A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter Preparation before Use gt Loading Paper 2 Press the A or V key to select Common Settings and press the OK key
69. width and press the OK key Size Entry xX 148 432 0 v 2 Press the Back key Back Specify the media type a 1 Ee S 1 Press the A or V key to select MP Tray Type and press the OK key MP Tray Set Wi MP Tray Size MP Tray Type Exit Gog 2 Press the A or V key to select the media type and press the OK key MP Tray Type CE OK 01 Plain Rough Vellum 3 17 JO 4 Printing from PC This chapter explains the following topics PENRO TONT as amen anne ere ere ane cer rent er en ee eee ee eee eee ee eee ee ee ere 4 2 Printer Driver Print Settings testers testauteseceseansatieatubseuntenestaunsorestesmaaiectedanntttnntewanetenteatnadveteenyxaeduaanestiaetencsieciented 4 5 PAn Or DIVE ROID oree E E ET O E E E EE 4 6 Changing the Default Printer Driver Settings Windows 7 ccccccecseeeeeseeeeeeeeeeesaeeeeeaeeeeeseeeeesaeeeesaaeees 4 6 Be go E68 EE meee ENE T A E NE A N O E T N E ee O ee ee 4 7 using A GMB OK reciente tas ane atts tsa tape rch fa macro E E E 4 8 Flow of Operations of Print BOX cccccccccssecccessecseeeeeceeeecsuececsuscecseeceseueeessaeeeseueeessuseeesaeeesegeeesegeeesas 4 8 Saving Document to a Print BOX cc ecccceecc nsec ce eeeeeeeeeeeeeesaa esse eesaa cess eeseeeeeseeeseeeeseeeeseeseseeeesseeeeseeeeas 4 12 Printing Document irom Print BOX csjestetdsucciecsauerdondecdescsged
70. 1 PUNIME S araire E E EAE SEEE EAEE EE E 2 2 Machine EXteriOr c sricsaneriicaiiniideinn nna nanana EEN EEEE EiS 2 2 Connectors SIO syisa ia Ea aiani 2 4 With Optional Equipments Attached ccc eccceccceececeeeceeeceeeeeeeseeeseeeseeeeaeeeseeeeaeetaes 2 5 Connecting the Machine and Other Devices cccceseeceeeeeeeeeeeeeeeeeeeneeeeneenenseneseeneneees 2 6 CONNEC CING C ADIOS srn E 2 7 Connecting USB Cable caveciecinncitusisnnundeauscdanmdemessameudemdsceneeuedins aE a a E 2 7 Connecting LAN Cable arte ecncectes aa tencdesedeieac tedden dae na eateatd cae Sennnceeite danOeideenbadbeetsnent 2 8 Connecting the Power Cable ccccccsccceseceecceeeeceeceeeceeceeeeeseesseeseesaeeeseeeneeesagess 2 8 POW ORON yess ate eats E 2 9 OI O preset epee ened cys eee ew E E AE E E AE E O 2 9 FON ON eE EEEE EE E EE E EE EE EE 2 9 Administrator User Name and Password cccscceceeeeeeeeeeeeesneeeeseeeeeneeeseneseneeneseneeeneaes 2 10 Adminstrator SOUING issiran ania a Ei EEEa 2 11 Default Settings of the Machine sssnasnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 2 13 Setting Date and Time c ccc cccccsecccececececseeceeeceueeceeecueecacecsuecsueeeueecaeesueesauessenenaes 2 13 Network SOUD icteearonetencevoescereciawocsate ease EERE AEE ig 2 15 Setting Energy Saver Function ccccccccscccseeceeeceeeecueesaeeceeeecueeceesaeeesaessseesaeeeaees 2 20 InStaling SONWANE seseina ea
71. 2 Safety Conventions in THIS Guide ccccccecccesececceeecceeseecceucecseucescsueeeceueeecsueeessuseessueeessaeeessueeessageeessagees 1 2 EAV ONE saizss trccancupisntatnar E E suena chagteaia temas danssan EEE 1 3 PRECAUTIONS TOR USE cca seccetcemseaseagsoyeesepeuanes inteedade E NEO O REESE EE i ES EE EENE E ANEUS 1 3 rasar Salley EUOG henares r a E E E A 1 4 Safety Instructions Regarding the Disconnection of Power cccccseeeceeeeeneeeeseeeeaeeeeeeseeseeeeeeeeseneesaaes 1 5 Legal Restriction on Copying Scanning cccccccsscecceseecceueeecceeeeccaueeseegeesceseessugeesseeeecsueeessaeeessseesessens 1 5 Gall MONG ell OWN areena reini nE E EER A EE E E E EEA EER E E 1 6 Energy Saving Control FUNCHON cssssiesnererniinnsaa a aE aE EAEE EEN E EEE 1 7 Automatic 2 Sided Copy Function cccccccccsscccceeeecceseecseueeeseaseecsecessuaeeeseueeesegeeessaeeeesseeessegeeessegeeenes 1 7 Resource Saving Paper eer nen ie cert e ete Seen ne tener ne ene eee ene eee eee eee eee 1 7 Environmental benefits of Power Management ccccccceseeeeeeeeeseeeeseeeeseeeeseeeeseeeeseeeeseeeeseeeesseeeseeeegs 1 7 Energy Star ENERGY STAR Program ccccccccsesecceeeeeeeeeeeeeeeeeeaeeeeeseeeessaeeeeseeeeeseeeesaeeeesaeeeesaeeeeaaes 1 7 1 1 Legal and Safety Information gt Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnin
72. 40 Client Tool 1 The optional Network Interface Kit is required With Quick Scan the following 3 types of scan are possible e Scan to PDF Saves the scanned image in PDF format e Scan to E mail Attaches the scanned image to a new E mail message e Scan to Folder Saves the scanned image to a specified folder 5 34 Operation on the Machine gt Scanning Scan the Image to the Specified Destination Use the Preset Scan Destination When Connecting the Machine to the PC via USB If originals are scanned after selecting Local PC as the destination an image is saved in My Documents in the computer Host PC connected to the machine via USB If Client Tool is activated on the Host PC originals can be scanned only by operating the machine Scan the originals at the machine 2 An image is saved in My Refer to Scan the Image to the Documents specified Destination on page 5 37 Host PC Use Your Desired Destination When saving an image in a location other than My Documents the destination needs to be set beforehand by using Client Tool e When Connecting the Machine to the PC via USB When the shared folder in the computer Client PC on the network is selected for the destination an image can be saved on the computer that is not connected to the machine via USB 4 Configure the destination by using Client 2 Scan the originals at the machine 3 An image is saved in the Tool Refer
73. 41 1 Click Connection Settings r Scan Destination 01 Select destination number x Summary Scan Display name Local PC Original size A4 Sharpen Low Scan color Full color Originalimage Text 2 Select Network and enter the host name or IP address for the computer with the Print Box to be used MES 9 ps m x Type of connection between this computer and printer Local USB Network Host Name or IP Address of this computer Note If unknown address was set there is some possibility that someone had set before 3 Click OK and Save For other settings of scan refer to Scan Destination Settings on page 7 26 For how to use scan refer to Use Your Desired Destination on page 5 38 OK Cancel 2 43 Scan color Full color Density Normal 0 Installing and Setting up the Machine gt Installing Software Setting WIA Driver Register this machine to the WIA Driver Instructions are based on interface elements as they appear in Windows 7 A Display the screen Click Start button on the Windows and enter Scanner in Program and File Search Click View scanners and cameras in the search list then the Scanners and Cameras screen appears NOTE In Windows 8 click Search in charms and then Settings and enter Scanner in the search box Click View scanners and cameras in t
74. 7 Paper Appropriate Paper 10 9 Cassette 7 14 Checking the Remaining Amount of Paper 6 13 Custom Paper Size 7 12 Default Paper Source 7 13 Loading Envelopes 3 12 Loading Paper 3 5 Loading Paper in the Cassettes 3 7 Loading Paper in the Multi Purpose Tray 3 10 Media Type Setting 7 15 MP Tray 7 14 Precaution for Loading Paper 3 6 Size and Media Type 3 13 7 12 10 8 Special Paper 10 12 Special Paper Action 7 13 Specifications 10 8 Weight 7 15 Paper Feeder 300 sheet 10 3 Paper Jams 9 16 Cassette 1 9 17 Cassettes 2 to 4 9 17 Document Processor 9 19 Inside Right Cover 1 9 18 Inside Right Covers 2 or 3 9 19 Jam Location 9 16 Multi Purpose Tray 9 17 Paper Length Guide 2 3 3 8 Paper Mismatch Error 7 16 Paper Selection 7 20 Paper Width Adjusting Tab 2 3 3 8 Paper Width Guide 2 3 3 8 Part Names 2 2 PDF A 10 21 Platen 2 2 Power Cable Connecting 2 8 Index 3 Power Management 1 7 Power Off 2 9 Power Off Mode 1 7 Power Off Rule 2 22 7 18 Power Off Timer 2 22 2 23 7 18 Power On 2 9 Power Switch 2 2 PPM 10 21 Precautions for Use 1 3 Preprinted Paper 10 15 Preset Limit 7 16 Print Box 4 8 Flow of Operations of Print Box 4 8 Printing Document from Print Box 4 13 Saving Document to a Print Box 4 12 Settings 7 32 Print Density 7 21 Print Settings 4 5 Printer 7 20 Form Feed Timeout 7 20 Printer Driver 10 21 Help 4 6 Printing Print Settings 4 5 Printing from PC 4 2 Printing from PC 4 2 Printing Speed 10 17 Product Library x
75. 7 17 Timer Setting Configure settings related to the time page 7 17 Function Default Defaults are the values automatically set after the warm up is completed page 7 18 or the Reset key is pressed Set the defaults for available settings Setting the frequently used values as defaults makes subsequent jobs easier Copy Configure settings for copying functions page 7 20 Printer When printing from computers settings are generally made on the page 7 20 1 FAX is an option application software screen However the following settings are available for configuring the defaults to customize the machine System Menu and Client Tool gt Default Settings on the Machine System Menu Reference Page Description FAX Configure settings for fax functions For details refer to the FAX Operation Guide t Edit Destination Configure settings for Address Book For details refer to the FAX Operation Guide t Adjust Maint Adjust printing quality and conduct machine maintenance 1 FAX is an option NOTE If the machine is connected to the PC on the network the machine can be configured from Embedded Web Server RX on the PC For details on Embedded Web Server RX refer to Embedded Web Server RX User Guide The optional Network Interface Kit is required System Menu and Client Tool gt Default Settings on the Machine System Menu Report Print reports to check the machine settings and status Report Pri
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77. 9 Operation on the Machine gt Scanning Scan the Image by Selecting the Destination Quick Scan Execute scanning from Client Tool NOTE You need to configure the settings of Quick Scan and TWAIN using Client Tool Refer to Default Settings on the PC Client Tool on page 7 22 A Place the originals on the machine Q nea Originals page 5 2 2 Execute scanning on the Host PC 1 Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Click Scan to PDF Scan to E mail or Scan to Folder icon on the Scan tab au Preferences Es Quick Scan Settings DA ure se gs fo e Quick Scs Maintenance Utilities Order Toner e Scan to PDF Scanning starts When scanning finishes the Save PDF File As dialog appears Specify the PDF file name and the folder in which the image will be saved e Scan to E mail Scanning starts When scanning finishes the mailer starts and the scanned image is attached Enter the address subject and message and then send e Scan to Folder The Browse for Folder dialog appears Specify the folder in which the image will be saved and click OK Scanning starts 5 40 Operation on the Machine gt Scanning Scanning using TWAIN This section explains how to scan an original using TWAIN The procedure for sc
78. A or V key to select Off or On and press the OK key a Bonjour aa 01 Off 1 Restart Network NOTE The network can be configured from the PC by using Embedded Web Server RX Refer to the Embedded Web Server RX User Guide 2 19 Installing and Setting up the Machine gt Default Settings of the Machine Setting Energy Saver Function To use the Energy Saver function configure the following settings e Sleep and Sleep Timer page 2 20 e Power Off Timer page 2 22 Sleep and Sleep Timer Sleep To enter Sleep press the Energy Saver key All indicators on the operation panel will go out to save power except the Energy Saver indicators This status is referred to as Sleep gt a Clear 3 LYLO 6 WXYZ 9 Start Interrupt Symbols ad If print data is received during Sleep the print job is performed while the message display remains unlit When using the optional FAX received fax data is printed out while the message display also remains unlit To use the machine press any key on the operation panel The machine will be ready to operate within 11 seconds Note that ambient environmental conditions such as ventilation may cause the machine to respond more slowly Sleep Timer Sleep Timer automatically switches the machine into Sleep if left idle for a preset time The default preset time is 1 minute To change the preset sleep time refer to Sleep Timer on page 7 17
79. AX Kit 10 3 File Name Entry 5 25 Default 7 19 Finishing Binding 5 14 5 15 Default 7 19 First Copy Time 10 17 First Print Time 10 17 Form Feed Timeout 7 20 Front Cover 2 2 G Glossary 10 20 Grayscale 10 21 Guides Provided with the Machine xi H Hagaki 10 14 Handles 2 2 HTTP Protocol Settings 7 8 HTTPS Protocol Settings 7 8 ID Card Copy 5 9 Inner Tray 2 2 Install Mac 2 34 Software 2 26 Windows 2 27 Interface Block Setting 7 9 Interrupt Clear 7 17 Interrupt Copy 5 8 IP Address 10 21 Settings 7 6 IPP Protocol Settings 7 8 IPP over SSL Protocol Settings 7 8 Job Available Status 6 2 Canceling 6 10 Checking History 6 6 Checking Status 6 2 Displaying History Screen 6 6 Displaying Status Screens 6 2 Pause and Resumption 6 9 Job Accounting Adding an Account 8 5 Copy Print Count 8 17 Counting the Number of Pages Printed 8 19 Default Setting 8 17 Deleting an Account 8 9 Editing an Account 8 8 Enabling Job Accounting 8 4 FAX Driver 8 15 Login 8 22 Logout 8 22 Overview of Job Accounting 8 2 Password Protect Administrator Settings 8 22 Print Accounting Report 8 20 Printer Driver 8 12 Restricting the Use of the Machine 8 7 Settings when Sharing the Printer 8 10 TWAIN 8 13 Unknown ID Job 8 16 WIA 8 14 L Label 10 13 Index 2 LAN Cable Connecting 2 8 LAN Interface 7 9 Language 10 Legal Information 1 6 Legal Restriction on Copying 1 5 Legal Restriction on Scanning 1 5 Loading Originals Loading Orig
80. C Paper ite ce ecco E EENE ea ncoeeneerees 3 5 Precaution for Loading Paper cccccecccecccececeeeceeeceueeceeecseeceuecsueceuecsueecaeesaeesseneaass 3 6 Loading in the Cassettes cccccccsecceeecceecceecceeeceeecaeecueeceeseeecaeesueesaeeeeeeeeeeesaeesaees 3 7 Loading Paper in the Multi Purpose Tray cccccccceccceeceseecceeeeeeeeseeeseeeeeeeeseeeseeees 3 10 Specifying Paper Size and Media Type ccccccccceccseccceeeeeeceeeeseeeseeeseeeeeeesseeeaeeeaes 3 13 Printing from PC csscsssssenneseeeensenneeeeeeenneneeeeeeenneneeeeeeeenenneees 41 Prnino MOm Ce areca ic a Yates del sentcien oes E EES E Ai 4 2 Printer Driver Print Settings cccccscccsccseecececeeeceuseceeeseeeceueceueecaeecsueeseeseaeessesenass 4 5 Printer Driver Help sae ssstonae nats Su cose postdocs di prodtaieticijeddnchinnctatenansmnoeicterpadendositenddusodansncauaoinads 4 6 Changing the Default Printer Driver Settings Windows 7 ccccccccseeeeeeeeeeeeeeeeees 4 6 RAIN MN pate ese espn pe assets pe ise es nse cioees persuasion E NOE 4 7 SIG PUG BOX soriire E E EEE EEE OR 4 8 Flow Of Operations of Prnt BOX ciecncscscceiedsenncduiashawitedwedunsncdeenvenidrddonvevndiabeaveedevens 4 8 Saving Document to a Print BOX ccc cccccccceececeeeseeeceeeceeeeseeseeeseeeeseeeseeeseeesseeeaes 4 12 Printing Document from Print BOX cccssccceeeceeeceeecececeeceseceueeceeesuecaeessaeeaeeeses 4 13 Operation on the
81. Client Tool must be running on the computer from which printing from Print Box is executed e After being printed the documents in the Print Box are deleted A Start Client Tool on the Host PC Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Press the Print Box key on the machine Print Box 3 Select the Print Box Press the A or Y key to select the Print Box Print Box CE OK Box 02 Box 03 NOTE The name set by using Client Tool appears When using Box 01 the default name Box 01 is set by Client Tool When using any of Box 02 to 30 a Box name needs to be set by using Client Tool If a box with no Box name is set appears on the message display lf a document is stored in the box for which no Box name is set printing from the box is not available For details on setting the box name refer to Default Settings on the PC Client Tool on page 22 4 13 Printing from PC gt Using Print Box 4 Press the Start key Start Printing starts lf you have assigned a PIN code to the Box with Client Tool enter the PIN code using the numeric keys and press the OK key PIN Code OK eC lt jot 8 co 4 14 5 Operation on the Machine This chapter explains the following to
82. IF IT WORX IT S uJTjA x DIGITAL MULTIFUNCTIONAL SYSTEM 1856 2256 Copy Print Scan Fax A3 gt Preface Preface This Operation Guide is intended to help you operate the machine correctly perform routine maintenance and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition Please read this Operation Guide before using the machine We recommend the use of our own brand supplies Please use our genuine toner containers which have passed rigorous quality control testing The use of non genuine toner containers may cause failure We will not be liable for any damages caused by the use of third party supplies in this machine Contents Pre IOE ceria eens ec cies nc sa nea ve ie cinco etc ps EE ure pee bas pcutesniec ate nnnesveaeay i E LON A AE AE E EE A E A E A A A vi BVT AG TIO FeS a E vii Guides Provided with the Machine cccccesseeseeeeeeeceeeeeeeeeeneseneeeeeeeneeeeneeeaeeseeesenesenness xi About the Operation Guide this Guide ccceseeeeeeeeeeeeeeeeeeeeeeeseenesseeneeseneessaneessensesens xii Structure of th UNG G escias e a ii i ie ai xii Conventions Used in This Guide ccccccccccceeecececeeeeeeeceeeeseeeeeeeeeeeeeeeseeeseesaeeeseeess xiii ENTE IN a A A EA E A A E EE A A E E E xvi 1 Legal and Safety Information ssns222 1 1 NOUCO sirenerne EEE manent enna oecen ans e
83. IN supported applications Laana Danann LIN AA oe te 5 drivers A Utilities Name Version Description g X Use host name as port name Language NOTE If the Windows security window appears click Install this driver software anyway 2 Finish the installation Print a test page Show Quick Print tab 2 30 Installing and Setting up the Machine gt Installing Software NOTE Configure the settings for options installed on the machine Device settings can be configured after the installation is completed For details refer to the Device Settings in the Printer Driver User Guide on the Product Library disc If a system restart message appears restart the computer by following the screen prompts This completes the printer driver installation procedure When using the Print Box configure the settings by referring to Setting Up the Print Box on page 2 37 When using this machine as a network printer configure the network by referring to When Connecting the Machine to the PC on the Network on page 2 38 If you are installing the WIA driver continue by configuring the Setting WIA Driver on page 2 44 2 31 Installing and Setting up the Machine gt Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer NOTE Uninstallation on Windows must
84. Job Accounting Press the OK key Error Message Checkpoints Corrective Actions sethantes Scanner memory is full Job Scanning cannot be performed any is canceled more due to insufficient memory of scanner The job is canceled Press the OK key Shake the toner container Open the front cover of the machine and pull out the toner container Shake the toner container well and reinstall it Reference Page Error Message Checkpoints Corrective Actions The slit glass requires Clean the slit glass using the cleaning cleaning cloth supplied with the document processor Toner is low It is almost time to replace the toner Replace when empty container Obtain a new toner container Error Message Checkpoints Corrective Actions i Unknown Toner Installed PC Does the installed toner container s Install the specified toner container regional specification match the machine s USB cable was Is the USB cable connected Press the OK key and connect the page 2 7 disconnected USB cable Is the PC powered on Press the OK key and turn the PC power on Cannot find Client Tool Press the OK key and open Client page 7 22 Tool Troubleshooting gt Troubleshooting W Error Message Waste TonerBox is full or not installed Check the box Checkpoints Corrective Actions The waste toner box is not installed correctly Set it correctly Reference Page
85. MO sctuncsanmeataaiuntos i ea a aA aA E a EATA aTi eagai 2 13 INGOT OMI OUD sieo a E E AE A EEE 2 15 Setting Energy Saver FUNCHON cmsvacsssinuaandiancanasneduntienswedsbanestbassapeneeaivesisdanvadbenniasdhutewawancatanebiesdclewade saute 2 20 Mstan SONWANS sc iranssccshincoeatiatiasebmcnsmnunonstarumnabietdadansiaitantenaiietsrennsiutinrneerssbadencvaednavelsbausoeuatioisanpuntesanetenieins 2 25 Software on Product Library Disc Windows c ccccccceseeeeeeeeeeeeeeeeesaeeeeeeeeeesaeeeeeseeeeesaeeeesaeeeesaeeeesaaees 2 26 Installing Software in WINGOWS cccccccceeceseeeeeeeeeseeeeseeeesaeeeseaeeseaeeseeeeseeessaeeesseeeseeeesuseseeeseeeeseeeesaees 2 27 Uninstalling INe SONWANG suinusisivtsanncndstnesanianvaniichineetincnnmecanarnntnbumpiiauaesasasamn eidiaimntniabusaudivedauieumsninvnardnans 2 32 Setting the Shared Printer and FAX cccccccccsecccesecesececesecceseesesecsneeseseceueesedeeseueesueeeeusesseeeseussenseeens 2 33 Installing Software in Mac Computer cece ceeecceeceeeeeecee cess eeceeeeeeeeeseeeeseeeeseeeseeeeseueeseeeseeesseneeseaes 2 34 SPN Cene MOON areren eon a E E a A 2 37 SEUNG WIA DAVON eranan A a E EES 2 44 CHECKING Me CoUmIEF sicistiscuenivcrcusutsixiatecosevsuaisuneievasrsubsisiaimdesitvaadconnsteaianiniuntsiaconetreaizarnidutiassnnthanswmuncoubueweandeaans 2 45 Emibedded Web Server RX seurs eienenn ee ane a eE a Oa EO A EEA AE EEE Eai araa 2 46 Accessing Embedded Web Server RX ccccccs
86. MP Tray Set Description MP Tray Set MP Tray Size Standard Available options are as follows Size Value A3 A4 R A4 A5 R A6 R B4 B5 R B5 B6 R Folio 216 x 340 mm Ledger Letter R Letter Legal Statement R Executive Oficio Il 8K 16K R 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufukuhagaki Youkei 4 Youkei 2 Custom Size Entry Enter the size not included in the standard size Value X Width Y Length Metric Vertical Horizontal X 148 to 432 mm in 1 mm increments X X Y 98 to 297 mm in 1 mm increments Inch y y X 5 83 to 17 00 in 0 01 increments Y 3 86 to 11 69 in 0 01 increments MP Tray Type 2 Select the media type Value Plain 52 to 105 g m Transparency Rough Vellum 52 to 105 g m Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick 106 to 163 g m High Quality Custom 1 8 For instructions on how to specify the custom paper size refer to Custom PaperSize on page 7 12 2 To change to a media type other than Plain refer to Media Type Set on page 7 12 3 To print on preprinted or prepunched paper or on letterhead refer to SpcialPaper Act on page 7 13 7 14 System Menu and Client Tool gt Default Settings on the Machine System Menu Media Type Set Media Type Settings Status System Menu Counter gt Common S
87. Mac computer NOTE e Installation on Mac OS must be done by a user logged on with administrator privileges e When the optional Network Interface Kit is installed connection can be established by using Bonjour If connecting by Bonjour enable Bonjour in the machine s network settings Bonjour Settings page 2 18 e In the Authenticate screen enter the name and password used to log in to the operating system A Insert the Product Library disc Double click the GEN_LIB icon 2 Display the screen 000 Double click OS X 10 5 or higher and Brand Name OS X 10 5 3 Install the Software AOO u e m e Welcome to the Installer You will be guided through the steps necessary to install this software Install the printer driver as directed by the instructions in the installation software This completes the printer driver installation If a USB connection is used the machine is automatically recognized and connected If an IP connection is used the settings below are required 2 34 Installing and Setting up the Machine gt Installing Software 4 Configure the printer 1 Display the window 000 aea CD Kaje Personal Sa H amp e B amp B BD Q General Desktop amp Dock Mission Language Security Spotlight Universal gt r oF Screen Saver Control amp Text amp Privacy Access Open Print Queue Hardware Options amp Supplies
88. N Settings after applying the modified scan settings Clicking Close exits the TWAIN Settings without applying the modified scan settings Displayed only when the optional Network Interface Kit is installed 7 30 System Menu and Client Tool gt Default Settings on the PC Client Tool Quick Scan Settings Output name r 2 Quick scan 1 2 Output name File format a PDF z E Separate files Quality 3 5 PDF A 1 off Description Assign a document name to scanned images When multiple images are saved in the same folder a three digit incrementing number such as Scan_001 Scan_002 is appended to the end of the file name Up to 16 characters can be entered File format Specify the image file format Value BMP JPEG PNG TIFF PDF High Compression PDF CCITT Group 4 Image Mask High Compression PDF JBIG2 Mask Image Mask File format settings The item displayed changes depending on the value specified for File format Separate files When this is selected scanned data is separated into files page by page Quality Set the image quality Increasing the number results in higher quality and decreasing the number results in lower quality Higher quality will make the stored files larger Value 1 to 100 NOTE e This setting is valid for PDF TIFF and JPEG file formats e Non numeric characters cannot be entered If entered number
89. Name Login Password Upper case and lower case letters are distinguished case sensitive 3 Press the A or V key to select Job Account Set and press the OK key 4 Press the A or YW key to select Account List and press the OK key Job Account Set e Mm Total Accounting Each Job Account Account List EXit Job Accounting gt Setting an Account 5 Press Menu Account List Menu 6 Press the A or VW key to select Add Account and press the OK key Menu Wi Detail Edit Delete 2 Enter the account information 1 Enter the account name and press the OK key Account Name a OK d ABC Text NOTE Refer to Entering Characters on page 10 6 for details on entering characters 2 Enter the account ID and press the OK key Account ID OK NOTE Any Account ID that has already registered cannot be used Enter any other account ID 3 To apply restriction to the account ID press the A or V key to select Detail and press the OK key To exit the operation press the A or W key to select Exit and press the OK key 401 Account V OK Exit Detail Q Restricting the Use of the Machine page 8 7 8 6 Job Accounting gt Setting an Account Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets availa
90. OURIIMG tesecgsecontscec aneren eee a na iee ip EE E EEREN e 8 2 To manage the job account from PC ss ssssssssnsssssrnssnrnrresrsrsrrsrrrrsrrsrrnsrrerrrenrrrnnrsrrrnrensrrerrosrrrnrrenrerererntene 8 2 Enar MO VOC COMMING sre O E TAE AAEE E Sueation 8 4 SE ACC OU oer a AE EE A E EE sed ese ern EE EE E O A R 8 5 PACA EAM AC OUE ce erect epee E E E E E E ancient shee dinnee 8 5 Restricting the Use of the Machine cccccccseccceecceeeceeeceeeceeecacecauecueceuecsueeceecaueceeessueseueesusessueseaeenas 8 7 Edin CU ACCOUNE ses a E T E E E 8 8 Deleting AN ACCOUNT ncssrennsrinareaar e Ga E A aa E E aA a Eaa arina 8 9 Job Accounting when Sharing the Printer cccccccssececsececcececesscseececsusessuseseusessueeseueeseusessueeseseeenens 8 10 Job Accounting for Network Printing ccccecceceeeeceeeeeeeeeeeeeeeeeeeeseeeeseeesaeeeseeeeseeeseaeeseueeeaasesseseesneenees 8 12 Job Accounting for Scan Using Quick SCan TWAIN cccccsecceeseeeeeeeeeeseeeeseeeeeseeeeeeseeeeeseaeeesaeeeeesanees 8 13 JOD ACCOUMING TOF Scan USING WIA scccsccucwescacecueseswcenstwsnoniadwedeecedguttanelaanicomusiednetddnaed N E 8 14 Job Accounting for the FAX Transmitted from a PC oo cecccecccceeeeeeeeeeeeeeeseeeeseeeeseeeseeeeseneeseeeeseneeeees 8 15 UOKNOWD IDOI ciereinatsa cyte tease E E E E deueees anew since E sen teat easntacestsuawecueane 8 16 COMMOUTING JOD ACCOUMUING sasccconcosavedsucenadesnnctertatedscndepercaetednnk diced ieni aoa i
91. PEG PNG TIFF PDF High Compression PDF CCITT Group 4 Image Mask High Compression PDF JBIG2 Mask Image Mask File format settings The item displayed changes depending on the value specified for File format Quality Set the image quality Increasing the number results in higher quality and decreasing the number results in lower quality Higher quality will make the stored files larger Value 1 to 100 NOTE e This setting is valid for PDF TIFF and JPEG file formats e Non numeric characters cannot be entered If entered number is beyond range the max min value will be restored PDF A 1 Set PDF A 1 format type Value Off PDF A 1a PDF A 1b High Compression PDF Quality Set the quality level for High Compression PDF Value Standard Compression Ratio Priority Quality Priority File separation When this is selected scanned data is separated into files page by page 1 The optional document processor is required 1 21 System Menu and Client Tool gt Default Settings on the PC Client Tool Destination folder Description Specified folder where the scanned image will be saved To select the folder click Browse to open Browse for Folder Select a destination folder E Contacts k Desktop mi Downloads r3 Favorites T Links _E My Documents ib My Music Folder My Documents The default settings are shown below C Users lt user gt My Documen
92. Priority 7 20 Auto Detect Original Size 7 13 Auto Error Clear 7 18 Auto Form Feed Timeout 10 20 Auto Panel Reset 7 18 Auto Paper Selection 7 20 10 20 Auto Rotation 5 25 Default 7 19 Auto IP Settings 7 6 Automatic 2 Sided Copy Function 1 7 B Background Density 5 22 7 21 Default 7 19 Bonjour 10 20 Settings 2 18 7 7 Book Original Binding 5 15 Default 7 19 Border Erase 5 24 Default 7 19 Border Line 5 16 Default 7 19 Buzzer 7 11 C Canceling Jobs 6 10 Copy 5 31 Printer 4 7 Scan 5 42 Cassette Loading Paper 3 7 Paper Size and Media Type 3 13 Cassette 1 2 2 Paper Jams 9 17 Cassette 1 to 4 Settings 7 12 7 14 Cassette 1 to 4 Size 7 14 Cassette 1 to 4 Type 7 14 Cassette 1 to 4 Size 7 14 Cassette 1 to 4 Type 7 14 Cassette Settings 3 13 Cassettes 2 to 4 2 5 Paper Jams 9 17 Character Entry Method 10 4 Checking the Counter 2 45 Checking the Remaining Amount of Toner 6 13 Cleaning Original Cover Glass Platen 9 2 Slit Glass 9 2 Cleaning Cloth Compartment 2 3 Client Tool 7 22 Collate Offset 5 19 Default 7 18 Colored Paper 10 14 Combine 5 16 Common Settings 7 10 Date Setting 7 17 Default Screen 7 10 Display Brightness 7 11 Error Handling 7 16 Function Defaults 7 18 Language 7 10 Measurement 7 16 Original Paper Settings 7 12 Preset Limit 7 16 Quiet Mode 7 11 Sound 7 11 Timer Setting 7 17 Configuration 7 25 Connecting LAN Cable 2 8 Power Cable 2 8 USB Cable 2 7 Connection Method 2 6 Continuous Sca
93. RK PRINT MONITOR Refer to PRINT MONITOR NETWORK PRINT MONITOR User Guide Order Toner You can order replacement toner by e mail or on the web Click the Order Toner icon for these options e Send e mail Use the default e mail address or type another e mail address and then click OK to open your default e mail program e Open Web page Use the default web address or type another web address and then click OK to open the web page in your default web browser 7 Machine status You can check the current status of the machine page 6 14 8 Close Exit from Client Tool 4 Displayed only when the optional FAX Kit is installed 1 24 System Menu and Client Tool gt Default Settings on the PC Client Tool Configuring the Administrative Settings Configure the administrative settings on Configuration of the Device tab Configure screen has the followings tabs e Device Defaults tab Select inches or millimeters as the unit of measurement for page sizes watermark poster and gutter settings in the printer driver e Communication tab Enter the Read community and Write community up to 16 characters The default community is public If the computer is not connected you can still type Read community and Write community settings e Status Monitor tab Select toner level alert and event notification settings for the Status Monitor The Status Monitor displays device status messages Description Set tone
94. a a aAA a aean iE 8 17 PD STAG SUNN E E E A E E A E A EA A E E E E ET E E 8 17 Counting the Number of Pages Printed cccccccsececsececseeecsececeucecseeeceesensueeseueessueeseueeseueeseseeseneetens 8 19 Account Report Accounting Report ccccccsececcssseecesseeceeseeceececseeeessegeessaueecseeeessueeeseueeessaneessagses 8 20 MSIE Gy JODACCOUNUNI scesetp cocrneset tcc erie O E A E A 8 22 LOONE OUT ee e Sareea ret ante eae re nn ern ene E ne ee ee E een eee 8 22 Password Protect Administrator Settings ccccccccccecceeceseeeceeceae eee eeseeeeaeeeaeeeseeeseeeesueesaeeseeseeeeseeesaees 8 22 8 1 Job Accounting gt Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy print scan FAX count accumulated by individual accounts by assigning an ID to each account 4 Enable job 2 Setting an account 3 Enter the assigned account ID 4 Count the number of pages accounting Refer to Refer to page 8 5 when performing the job Refer copied printed scanned page 8 4 to Using Job Accounting on and faxed page 8 22 To manage the job account from PC In addition to the above settings the following are necessary to manage the job account from PC When Using the Machine as the Shared Printer To manage the print job account by using the machine as the shared printer you need to configure the printer settings on the computer Host PC connected to the machine via USB
95. age displayed on the message display Default Screen Status System Menu Counter Item Description b gt Common Settings gt Default Screen Default Screen Select the screen appearing right after start up default screen Value Copy Scan FAX Print Box Program Displayed only when the optional FAX Kit is installed System Menu and Client Tool gt Default Settings on the Machine System Menu Sound Status System Menu Counter b gt Common Settings gt Sound Description Buzzer Set options for buzzer sound during the machine operations Key Confirmation Emit a sound when a key is pressed on the operation panel Value Off On Job Finish Emit a sound when a print job is normally completed Value Off On FAX RX Only Ready Emit a sound when the warm up is completed Value Off On Warning Emit a sound when errors occur Value Off On FAX Speaker For details refer to the FAX Operation Guide FAX Monitor For details refer to the FAX Operation Guide 1 Displayed only when the optional FAX Kit is installed Display Bright Display Brightness Status System Menu Counter Item Description Display Bright Set the brightness of the message display Value Lighter 3 Lighter 2 Lighter 1 Normal 0 Darker 1 Darker 2 Darker 3 Quiet Mode Sta
96. al document top edge to scan correct direction Value fi ad u f Portrait Portrait Landscape Landscape Top edge top Top edge left Topedgetop Top edge left Sharpen Adjust the sharpness of the image Value None Low Medium High Descreen Blurs the outlines and reduces the sharpness Scan color Select the color mode setting Value Monochrome Grayscale Full color The optional Network Interface Kit is required 2 The optional document processor is required 7 26 System Menu and Client Tool gt Default Settings on the PC Client Tool Description Density Select the density Value Lighter 3 Lighter 2 Lighter 1 Normal 0 Darker 1 Darker 2 Darker 3 To automatically set the density depending on the density of originals select the Auto checkbox This item can be set only if Monochrome is set for Scan color Resolution Select fineness of scanning resolution Value 200x200 dpi 300x300 dpi 400x400 dpi 600x600 dpi NOTE 400x400dpi and 600x600dpi can be set only if Monochrome is set for Scan color Reverse image When this is selected the image color reverses File name Assign a document name to scanned images When there are multiple pages a three digit incrementing number such as Scan_001 Scan_002 is appended to the end of the file name Up to 16 characters can be entered File format Specify the image file format Value BMP J
97. and gt key to move the cursor right and left Press the OK key Press the A or V key to set the hour minute and second Date Time lt M Hour Min Second ET 10 50 Time Zone Pfic Time ioe Press the lt 41 and gt key to move the cursor right and left Press the OK key Installing and Setting up the Machine gt Default Settings of the Machine Network Setup The optional Network Interface Kit can be installed on the machine It enables network printing on the Windows Macintosh UNIX and other platforms This section explains the procedure of IPv4 and Bonjour settings for TCP IP settings For other network settings refer to the Network Setting on page 7 6 IPv4 Setting Set up TCP IP IPv4 to connect to the Windows network The default settings are TCP IP Protocol On DHCP On Auto IP On When using the fixed IP by changing the default settings contact the system administrator to check the IP address subnet mask and default gateway NOTE In the following cases set the IP address of DNS server on the Embedded Web Server RX e When using the host name with DHCP setting set to Off e When using the DNS server with IP address that is not assigned by DHCP automatically Refer to the Embedded Web Server RX User Guide A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or Y key to select Sys
98. anning using the TWAIN driver is explained as an example The WIA driver is used in the same way A Place the originals 7h Q eae Originals page 5 2 2 Display the screen 1 Activate the TWAIN compatible application software 2 Select the machine using the application and display the TWAIN dialog box NOTE For selecting the machine see the Operation Guide or Help for each application software 3 Configure the scan settings Select scanning settings in the TWAIN dialog box that opens E7 h rain color Resolution 300x300 dpi tion Orientation THIF Configure the scan settings as needed For details refer to Help 4 Scan the originals Click Scan The document data is scanned 5 41 Operation on the Machine gt Scanning Canceling Jobs You can cancel jobs by pressing the Stop key Stop If Cancel is displayed on the message display jobs can be canceled by pressing Cancel Scanning Job No 0001 Docc 1 Cancel 5 42 Operation on the Machine gt How to use the FAX Function How to use the FAX Function By installing the optional FAX Kit in the machine you can use the fax function This section describes the basic method for sending a FAX For more information on using the FAX refer to the FAX Operation Guide FAX is an option 1 Press the FAX key Ready to send 20137 08700 10 10 FAX g
99. appear refer to Adobe Reader Help Certain items are indicated in this guide by the conventions described below Convention Description Example Bold Indicates keys on the operation panel and buttons on Press the Start key your computer screen Click OK Regular Indicates a message or setting displayed on the Ready to copy appears in the message display message display Press the A or Y key to select On Regular Indicates a message or setting displayed on the You can select from the Print size menu computer screen xiii gt About the Operation Guide this Guide Conventions used in operation procedures Operation panel keys that are pressed are outlined in red Clear Res Stop Togout Ww i Start interru pt z Symbols gt Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below 1 Clear Reset Energy Saver Cc Stop Logout Duplex f 2 Original Image Combine Start interrupt Symbols ID Card Copy XIV gt About the Operation Guide this Guide Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4 B5 and Letter can be used in both the horizontal and vertical orientations To distinguish the orientations when these sizes are used R is added to sizes used in the horizontal orientation The following icons are used to indicate original an
100. ation GX DRIVER Driver for printing files on a computer using the machine This printer driver enables full use of the machine s features TWAIN Driver GX This driver enables scanning on the machine using a TWAIN compliant software application WIA Driver WIA Windows Imaging Acquisition is a function of Windows that enables reciprocal communication between an imaging device such as a scanner and an image processing software application An image can be acquired using a WIA compliant software application which is convenient when a TWAIN compliant software application is not installed in the computer The WIA Driver of the machine can be used when connecting the machine via USB NETWORK PRINT Utility that enables the machine to be monitored when connected to a MONITOR network FAX Driver This makes it possible to send a document created in a computer software application as a fax via the machine NOTE e Installation on Windows must be done by a user logged on with administrator privileges e When connected by USB cable Plug and Play is disabled on this device when in Sleep To continue the installation press any key on the operation panel to wake the device from Sleep before continuing e The optional FAX Kit is required in order to make use of fax functionality e WIA driver and GX XPS DRIVER cannot be installed on Windows XP 2 26 Installing and Setting up the Machine gt Installing Software I
101. ay address of TCP IP IPv6 Value IP Address numbers 128 bit in total separated by colons Prefix Length 0 to 128 Default Gateway numbers 128 bit in total separated by colons NOTE This function is displayed when IP v6 is set to On To enter Default Gateway set RA Stateless to Off RA Stateless Select whether to use RA Stateless Value Off On NOTE This function is displayed when IP v6 is set to On Selecting On displays IP address in IP Address 1 to 5 after restarting the network DHCPv6 Setting Select whether to use the DHCP IPv6 server Value Off On NOTE This function is displayed when IP v6 is set to On Selecting On displays IP address in IP Address after restarting the network Bonjour Select whether to use Bonjour Value Off On System Menu and Client Tool gt Default Settings on the Machine System Menu Item Description TCP IP Protocol Detail Select the settings for Protocol Detail Settings SMTP Select whether to send E mail using SMTP Value Off On WSD PRINT Select whether to use WSD Print Value Off On LPD Select whether to receive documents using LPD Value Off On RAW Port Select whether to receive documents using Raw Port Value Off On IPP Select whether to receive documents using IPP Value Off On IPP over SSL Sele
102. be done by a user logged on with administrator privileges A Display the screen Click Start button on the Windows and then select All Programs name of offer company and Uninstall Product Library to display the Uninstall Wizard NOTE In Windows 8 select Search in charms Apps and then Uninstall Product Library 2 Uninstall the software Place a check in the check box of the software to be deleted Welcome to the Software Remove Wizard This wizard helps you remove software for your printing system Please close all your applications before continuing ETTE ETE 2 Uninstal Cancel 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE e The software can also be uninstalled using the Product Library disc e In the Product Library installation screen click Uninstall and follow the on screen instructions to uninstall the software 2 32 Installing and Setting up the Machine gt Installing Software setting the Shared Printer and FAX If the computer connected to the machine Host PC via USB is also connected to the computer on the network Client PC printing from the computer on the network is enabled by setting the machine as the shared printer and FAX This section explains how to operate the device on the Host PC and on the Client PC resp
103. ble A Original Left Right to Binding Left Right Images on the second sides are not rotated B Original Left Right to Binding Top Images on the second sides are rotated 180 degrees Copies can be bound on the top edge facing the same Original Copy orientation when turning the pages Two sided to One sided Gal gt Original Copy Copies each side of a two sided original onto two individual sheets The optional document processor is required The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 degrees 9 13 Operation on the Machine gt Copying Two sided to Two sided Produces two sided copies from two sided originals The optional duplex unit and document processor are required NOTE The paper sizes supported in Two sided to Two sided mode are A3 B4 A4 A4 R B5 B5 R A5 R Ledger Legal Letter Letter R Executive Statement R Oficio Il 216 x 340 mm and Folio Original Book to One sided Produces a 1 sided copy of a 2 sided or open book original The following binding options are available Binding Left Originals with facing pages are copied from left to right Binding Right Originals with facing pages are copied from right to left NOTE e The original sizes supported in Book to One sided mode are Ledger Letter R A3 A4 R A5 R B4 B5 R and 8K e The support
104. ble The items that can be restricted differ depending on whether Split or Total is selected for Copy Print Count on page 8 17 Press Edit to change the restrictions e Split selected for Copy Printer Count Descriptions Print Restrict Copier Limits the number of sheets used for copying Value Off No restriction is applied Counter Limit Restricts the counter in one page increments up to 9 999 999 copies a Reject Usage Restriction is applied Print Restrict Limits the number of sheets used for printing Value Off No restriction is applied 1 Counter Limit Restricts the counter in one page increments up to 9 999 999 copies Reject Usage Restriction is applied Scan Restrict Limits the number of sheets scanned excludes copying Value Off No restriction is applied Counter Limit Restricts the counter in one page increments up to 9 999 999 copies Reject Usage Restriction is applied FAX TX Restrict Limits the number of sheets sent by fax This is displayed when the optional FAX Kit is installed Value Off No restriction is applied Counter Limit Restricts the counter in one page increments up to 9 999 999 copies K Reject Usage Restriction is applied e Total selected for Copy Printer Count Descriptions Print Restrict Limits the total number of sheets used for copying and printing Value Off No restriction is applied Counter Limit Restricts the counter in one
105. bs are run for a certain period of time automatically reset settings and return to the default setting Select to use Auto Panel Reset or not Value Off On NOTE The time allowed to elapse before the panel is reset is set with the PanelReset Timer on page 7 17 Unusable Time For details refer to the FAX Operation Guide Displayed only when the optional FAX Kit is installed 2 Displayed only when the optional Network Interface Kit is installed Function Default Status System Menu p gt Common Settings p gt Function Default Set the defaults for the following functions Description Function FAX Resolution For details refer to the FAX Operation Guide Default Original Image Set the default original document type Value Text Photo Photo Text Zoom Select the enlarged reduced default when paper size sending size changed after the Originals set Value 100 Auto Collate Offset Set the defaults for Collate Offset Value Off Collate Only Offset Each Page Offset Each Set Orig Orientation Set the original orientation defaults Value Top Edge on Top Top Edge on Left Displayed only when the optional FAX Kit is installed System Menu and Client Tool gt Default Settings on the Machine System Menu Item Description Function Default Border Erase Set the default width to be erased as a border Value Metric 0 to 50 mm in 1 mm increments
106. cause skewed feeding and paper jams Be sure that the paper length and width guides rest securely against the paper If there is a gap readjust the guides to fit the paper 5 Gently push the cassette back in R Select the media type plain recycled etc loaded in the cassette Specifying Paper Size and Media Type for the Cassettes page 3 13 a Preparation before Use gt Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper 80 g m or up to 25 sheets of plain paper 80 g m lager than A4 For details of the supported paper sizes refer to Choosing the Appropriate Paper on page 10 9 For the paper type setting refer to Media Type Set Media Type Settings on page 7 15 The capacity of the multi purpose tray is as follows A4 or smaller plain paper 80 g m7 recycled paper or color paper 100 sheets B4 or larger plain paper 80 g m recycled paper or color paper 25 sheets Hagaki 15 sheets OHP film 25 sheets Envelope DL Envelope C4 Envelope C5 Envelope 10 Envelope 9 Envelope 6 Monarch Youkei 4 Youkei 2 5 sheets NOTE e When you load custom size paper enter the paper size by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting on page 3 15 e When you use special paper such as transparencies or thick paper select the media type by referring to Specifying Paper Siz
107. chine and Other Devices Prepare the necessary cables for your environment when connecting the machine to other devices including a PC When Connecting the Machine to the PC via USB MFP z USB When Connecting the Machine to the PC on the Network 7 MFP Network a A E C y EE as Network qm Network dE 1 The optional Network Interface Kit is required Available Cables Connection Environment Function Necessary Cable Reference Page Connect a USB cable to the Printer Scanner Sending USB2 0 compatible cable Hi Speed USB page 2 7 machine FAX from PC 1 compliant Max 5 0 m Shielded Connect a LAN cable to the Printer Scanner Sending Network Interface LAN 10BASE T or page 2 8 machine FAX from PC 100BASE TX Shielded 1 Function available when using optional FAX Kit NOTE Contact your Service Representative for how to connect FAX Installing and Setting up the Machine gt Connecting Cables Connecting Cables Connecting USB Cable A Connect the cable to the machine 1 Connect the USB cable to the USB interface connector located on the left side of the body 2 Connect the other end of the cable to the PC 2 Power on the machine 2 Installing and Setting up the Machine gt Connecting Cables Connecting LAN Cable A Connect the cable to the machine 4 Connect the LAN cable to the network interface connector 2 Connect the other end of the cable
108. ckness 0 115 to 0 145 mm Moisture content 4 to 6 composite 10 13 Appendix gt Paper Hagaki Before loading Hagaki into the multi purpose tray fan them and align the edges If the Hagaki paper is curled straighten it before loading Printing onto curled Hagaki may cause jams Use unfolded Oufukuhagaki available at post offices Some Hagaki may still have rough edges developed by a paper cutter on the back side Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges gently a few times with a ruler Envelopes Use the multi purpose tray for envelopes Due to the structure of envelopes printing evenly over the entire surface may not be possible in some cases Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through Before purchasing envelopes in volume try testing a sample to ensure the print quality Storing envelopes for a long period may cause them to become wrinkled Thus keep the package sealed until you are ready to use them Keep the following points in mind e Do not use envelopes with exposed adhesive In addition do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off Serious damage may be caused if the paper covering the adhesive comes off in the machine e Do not use envelopes with certain special features For example do not use envelopes with a grommet for winding a string to close the f
109. ct whether to receive documents using IPP over SSL Value Off On HTTP Select whether to communicate using HTTP Value Off On HTTPS Select whether to communicate using HTTPS Value Off On SNMP Select whether to communicate using SNMP Value Off On SNMPv3 Select whether to communicate using SNMPv3 Value Off On Enhanced WSD Select whether to use Enhanced WSD Value Off On EnhancedWSD Select whether to use Enhanced WSD SSL 1 SSL Value Off On NOTE Selecting Off will disable the SSL capability of TWAIN drivers 1 The setting will be changed after restarting the device or network Q IMPORTANT After changing the setting restart the network or turn the machine OFF and then ON Secure Protocol Status System Menu Counter b gt System p Network Setting gt Secure Protocol Item Description Secure Protocol SSL Select whether to use SSL for communication Value Off On System Menu and Client Tool gt Default Settings on the Machine System Menu LAN Interface Status System Menu Counter Item Description System Network Setting LAN Interface gt gt gt LAN Interface Specify the settings for the LAN interface to be used Value Auto 10Base Half 10Base Full 100Base Half 100Base Full Q IMPORTANT After changing the setting restart the network or turn the machi
110. d Yv Destination fol C Users Name Box 01 PIN Code Type of connection between this computer and printer Local USB Network Host Name or IP Address of this computer Note If unknown address was set there is some possibility that someone had set before 3 Click OK ok Cancel 2 39 Reset Installing and Setting up the Machine gt Installing Software 4 Change the location of the folder used as Print Box as required To select the folder click Browse to open Browse for Folder 5 Click Save For other settings of Print Box refer to Print Box Settings on page 7 32 For how to use Print Box refer to Using Print Box on page 4 8 2 40 Installing and Setting up the Machine gt Installing Software Setting Up the Scan Destination When saving scan data in a folder other than My Documents Scan Destination needs to be configured in advance by using Client Tool A Start Client Tool Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Display the screen Click Scan Destination on the Device tab Maintenance Utilities Order Toner 3 Configure the settings 1 Select the destination number 1 to 30 2 Setaname for the destination Up to 16 characters can b
111. d Copy Printer Printing from Print Box FAX reception Job Report List Send Job Log 1 Scan only for TWAIN FAX Displayed only when the optional FAX Kit is installed Displaying Job History Screen A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter Press the A or V key to select Status and press the OK key v 0 1 ey 2 exc J A Press the A or V key to select Print Job Log or Send Job Log and press the OK key aL Status Sys Menu Status Report Counter Exit Status CE OK Send Job Status Scheduled Job Print Job Log Pause a ve 6 6 Checking the Status gt Checking Job History 2 Select the job you want to check Press the A or V key to select the job you want to check and press Detail Print Job Log aa OK 0008 Copy 0009 Copy ee eres rah 0010 Micra 2 J A job result icon is displayed on the extreme right of each job e DK The job has been completed An error has occurred e EA The job has been canceled 3 Check the job history Press the gt key to view the next screen Press the lt 44 key to return to the previous screen 0008 Detail CE OK Result 1 8 OK Print Job Log Description Result Result of job OK The job has been completed Error An error has occurred Cancel
112. d as a profile Saved profiles can be recalled at any time so it s a convenient practice to save frequently used settings Reset Click to revert settings to their initial values Printing from PC gt Printing from PC Printer Driver Help The printer driver includes Help To learn about print settings open the printer driver print settings screen and display Help as explained below Pages per sheet EcoPrint Eel Apply int p Cancel e Click in the upper right corner of the screen and then click the item you want to know about e Click the item you want to know about and press the F1 key on your keyboard Changing the Default Printer Driver Settings Windows 7 The default printer driver settings can be changed By selecting frequently used settings you can omit steps when printing For the settings refer to Printer Driver User Guide 1 Click Start button on the Windows and then click Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click Preferences on the General tab 4 Select the default settings and click OK 4 6 Printing from PC gt Printing from PC Canceling Jobs If a print job remains on a PC you can cancel the job by following the steps below 1 Double click the p
113. d job appears If Yes is selected and then the OK key is pressed the job is resumed and the following screen appears If No is selected and then the OK key is pressed the following screen appears while the job is paused 6 9 Checking the Status gt Canceling the Jobs in Printing Waiting Canceling the Jobs in Printing Waiting Cancel the printing jobs in printing waiting A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Status and press the OK key Status Report Counter Exit Status Sys Menu Mm aL aQ A a 3 Press the A or V key to select Print Job Status Send Job Status or Scheduled Job and press the OK key Send Job Status Scheduled Job Pause Stat s gt Print Job Status 2 Cancel a job Print Job Status NG A If a print job remains on a PC you can cancel the job by following the steps below 1 Double click the printer icon displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer 2 Click the file for which you wish to cancel printing and select Cancel from the Document menu 6 10 Checking the Status gt Canceling the Jobs in Printing Waiting Send Job Status or Scheduled Job Status 1 Press the A or V key to select the job to be canceled and
114. d paper placement orientations on the message display Orientation Setting Position Display Indicated Size in this X Width Y Length Guide Vertical Original A4 B5 Letter etc a Original Original ly X Horizontal Original A4 R B5 R Letter R etc Original X p 1 Original paper sizes that can be used vary depending on the function and source tray For details refer to Specifications on page 10 16 XV gt Menu Map Menu Map The names displayed on the message display are used here These may differ from the referenced titles Copy gt Density 2 Original Image Duplex Combine ID Card Copy Y ewrop Scan FAX 1 FAX is an option Program Density page 5 13 Original Image page 5 13 Duplex page 5 13 Combine page 5 16 ID Card Copy page 5 9 Paper Selection page 5 18 Collate Offset page 5 19 Zoom page 5 20 Original Size page 5 21 Orig Orientation page 5 21 Mixed Size Orig page 5 22 EcoPrint page 5 22 Backgrnd Density page 5 22 Margin page 5 23 Border Erase page 5 24 Continuous Scan page 5 25 Auto Rotation page 5 25 File Name Entry page 5 25 Ready to scan page 5 37 Ready to send Refer to FAX Operation Guide Select program page 5 26 XVI gt Menu Map Print Box Status Sy
115. ding Paper When you open a new package of paper fan the sheets to separate them slightly prior to loading in the following steps NK VAN 1 2 S 7 3 4 A a GF N P 1 Bend the whole set of sheets to swell them in the middle 2 Hold the stack at both ends and stretch it while keeping the entire stack swelled 3 Raise the right and left hands alternately to create a gap and feed air between the papers 4 Finally align the papers on a level flat table In addition note the following points e Ifthe paper is curled or folded straighten it before loading Paper that is curled or folded may cause a jam e Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag e If the machine will not be used for a prolonged period protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag Q IMPORTANT If you copy onto used paper paper already used for printing do not use paper that is stapled or clipped together This may damage the machine or cause poor image quality NOTE If you use special paper such as letterhead paper with holes or paper with pre prints like logo or company name refer to Paper on page 10 8 3 6 Preparation before Use gt Loading Paper Loading in the Cassettes The standard cassette can hold
116. dition Avoid using paper with bent corners or that is curled dirty or torn Do not use paper that has a rough surface or paper fiber lint or that is especially delicate Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine Choose paper with a smooth and even surface however avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit Ingredients Do not use paper such as paper that has been coated or surface treated or paper that contains plastic or carbon Those types of paper may produce harmful fumes from the heat of printing and may damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy for length and width Corner angles must be 90 0 2 Multi Purpose Tray Cassette or Multi Purpose Tray A6 R 105 x 148 mm A3 297 x 420 mm B6 R 128 x 182 mm B4 257 x 364 mm Hagaki 100 x 148 mm A4 297 x 210 mm Oufukuhagaki 148 x 200 mm A4 R 210 x 297 mm Executive 7 1 4 x 10 1 2 B5 257 x 182 mm Envelope DL 110 x 220 mm B5 R 182 x 257 mm Envelope C5 162 x 229 mm A5 R 148 x 210 mm
117. dress is four sets of numbers separated by dots e g 192 168 110 171 Each number should be between 0 and 255 Multi Purpose MP Tray The paper supply tray on the right side of the machine Use this tray instead of the cassettes when printing onto envelopes Hagaki transparencies or labels PDF A This is ISO 19005 1 Document management Electronic document file format for long term preservation Part 1 Use of PDF PDF A and is a file format based on PDF 1 4 It has been standardized as ISO 19005 1 and is a specialization of PDF which has been mainly used for printing for long term storage A new part ISO 19005 2 PDF A 2 is currently being prepared PPM prints per minute This indicates the number of A4 size printouts made in one minute Printer Driver The software to enable you to print data created on any application software The printer driver for the machine is contained in the Product Library disk enclosed in the package Install the printer driver on the computer connected to the machine RA Stateless The IPv6 router communicates transmits information such as the global address prefix using ICMPv 6 This information is the Router Advertisement RA ICMPv6 stands for Internet Control Message Protocol and is a IPv6 standard defined in the RFC 2463 Internet Control Message Protocol ICMPv6 for the Internet Protocol Version 6 IPv6 Specification Sleep Timer A mode designed for electrical power sav
118. e Grayscale Full color 4 Resolution Select fineness of scanning resolution Value 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi NOTE 400x400dpi and 600x600dpi can be set only if Monochrome is set for Scan color 5 Orientation Select the Orientation of the original document top edge to scan correct direction Value Portrait Top Edge Top Portrait Top Edge Left Landscape Top Edge Top Landscape Top Edge Left 6 Sharpen Adjust the sharpness of the image Value None Low Medium High Descreen Blurs the outlines and reduces the sharpness The optional document processor is required 1 29 System Menu and Client Tool gt Default Settings on the PC Client Tool Original image Description Select original image type Value Text Photo Text Photo Destiny Select the density Value 3 Lighter to 3 Darker To automatically set the density depending on the density of originals select the Auto checkbox This item can be set only if Monochrome is set for Scan color Reverse image When this is selected the image color reverses Reset Reset the settings to the previous settings SSL Select whether to use SSL Help Displays the Help screen Authentication Enter assigned account ID to manage the scan count accumulated of Quick Scan TWAIN jobs by using job accounting 4 OK Close Clicking OK exits the TWAI
119. e 5 13 dots grouped together in patterns and not aligned uniformly Black dots appear on the Is the original cover or the glass platen Clean the original cover or the glass page 9 2 white background when dirty platen white original is scanned Printouts have vertical lines Is the slit glass dirty Clean the slit glass page 9 2 Images are skewed Are the originals loaded correctly When placing originals on the platen align page 5 2 them with the original size indicator plates When placing originals in the document page 5 3 processor align the original width guides ABC securely before placing the originals Le Is the paper loaded correctly Check the position of the paper width page 3 7 guides page 3 10 Troubleshooting gt Troubleshooting Responding to Messages lf a problem has occurred in the machine you will be notified by the following display e The Attention indicator on the operation panel is lit or flashing e An error message appears in the message display of the machine s operation panel If the Attention indicator is lit or flashing and an error message appears in the message display of the machine s operation panel check the Client Tool or Status Monitor i eee Attention WK KE Add toner E NOTE If the indicators light or flash repeatedly in manners not described above a service error has probably occurred Turn off the power unplug the power cord and then plug
120. e 7 31 N gt Guides Provided with the Machine Guides Provided with the Machine The following guides are provided with the machine Refer to each guide as needed The contents of the guides are subject to change without notice for the purpose of improvement of machine performance Printed guides Start using the Quick Guide machine quickly gt Explains how to use basic functions of the machine Safety Guide Provides safety and cautionary information for installation and use of the machine Be sure to For safe use of the read this guide before using the machine machine Safety Guide 1856 2256 Indicates the space required for machine installation and describes the cautionary labels and other safety information Be sure to read this guide before using the machine Guides PDF on the Product Library disc sethe machine Operation Guide This Guide thoughtfully gt Explains how to load paper and perform copy print and scan operations and indicates default settings and other information Print data from a Printer Driver User Guide computer Explains how to install the printer driver and use the printer function Client Tool User Guide Explains how to use Client Tool FAX Operation Guide Explains how to use the fax function FAX Driver User Guide Explains how to install and use the FAX Driver in order to use FAX Driver functionality Embedded Web Server RX User Guide Explains how to access the machine
121. e Eiai enaena 2 25 Software on Product Library Disc Windows cccceeeeceeeeeeeeeeeeeeaeeeeaeeeeaeeessaees 2 26 Installing Software in WINGOWS ccccccc cece eeeeeeeceeeeaeeeseeeseeeseeeeseeeseeesueeaueeaeeeseeees 2 2 Uninstalling the Software c ccccecccscccsecceeecceeeceeecaeeccaeeceecenecaueesaeeseeessueeaueeaseeses 2 32 Setting the Shared Printer ANd FAX cccceccceccceececeeeceeeceeeeseeseeeseeeeaeeaeeesaeesseesaees 2 33 Installing Software in Mac Computer cece cceccceecceeeec sees eeeeaeeeseeeseeeeaeeeaeeeseeesaeees 2 34 Seting Chent TOON sasra eene E E iaia 2 37 Seting WIA ION sisiscieinnn aeaa iera E E ia 2 44 Checking th COUNUCY srra aae naaa EE iEn 2 45 Embedded WED Server RX csisisceseiieensceccccisuatveusie iacesinstcieenesvaresancstveesinecsnces sodeavenisnewseuetes 2 46 Accessing Embedded Web Server RX ccccccccccseeccececeeeeseeceeeeseeeseeeeseeeseeeseeeseeseees 2 47 Preparation before USE 22 9 E Using the Operation Panel osmosiaren a EEEa 3 2 Operation Panel Keys sessisscrreinnngsnriinaeia nianna aara Ean ae Eai nae ii 3 2 Operation Method siccaccnancacensntnonsonsacuimassiactawdntienreceanbendecsonseeeosseudatnedene beedansiuadbeeniassedecs 3 3 Display for Originals and Paper sannannannennnnnnnnnnnnsnrenrsnrrnrrnrrsrrnnrnnrsnrrnrnnrrrrnrrsnrenee 3 4 PICT RSE E E E S E TEA A OE E E N E 3 4 OA
122. e Envelopes e Cardstocks Hagaki e Thick paper from 106 g m to 163 g m or less e Labels e High quality paper When using these paper and media choose those that are designed specifically for copiers or page printers Such as laser printers Use the multi purpose tray for transparencies envelopes cardstocks and label paper Choosing Special Paper Although special paper that meets the following requirements can be used with the machine print quality will vary considerably due to differences in the construction and quality of special paper Thus special paper is more likely than regular paper to cause printing problems Before purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper Select a cassette or multi purpose tray for special paper Transparencies Transparencies must be able to withstand the heat of printing Transparencies must meet the following conditions Heat resistance Must withstand at least 190 C Thickness 0 100 to 0 110 mm Material Polyester Dimensional accuracy 0 7 mm Squareness of corners 90 0 2 To avoid problems use the multi purpose tray for transparencies and load transparencies with the long side facing the machine If
123. e Machine gt Installing Software 4 The selected machine is added Printers s 192 168 42 21 192 168 42 21 mas Idle idle Last Used Open Print Queue Options amp Supplies Location Kind Status Idle Share this printer on the network Default printer Last Printer Used E Default paper size A4 34 a Click the lock to prevent further changes 2 36 Installing and Setting up the Machine gt Installing Software Setting Client Tool Client Tool gives you quick access to common machine features and settings plus the current status of all supported machines You can also use Client Tool to order toner download printer drivers and open the company website Client Tool has the following functions Function Description Reference Page Print Access to printing preferences and machine driver properties Device Configure Status Monitor Scan Destination and Print Box settings Scan Configure TWAIN and Quick Scan settings Scan to PDF Scan to E mail and Scan to Folder can also be executed from this tab FAX 1 Access to FAX settings Maintenance Activates the NETWORK PRINT MONITOR for remote device monitoring 2 Order replacement toner 1 Displayed only when the optional FAX Kit is installed 2 NETWORK PRINT MONITOR can be installed only when network connection is used The optional Network Interface Kit is necessary when connecting the mach
124. e and Media Type for the Multi Purpose Tray MP Tray Setting on page 3 15 Open the multi purpose tray 1 Pull out the MP tray extension to match the paper size Refer to the label which sealed inside the machine when opening the MP tray 3 10 Preparation before Use gt Loading Paper 2 Adjust the multi purpose tray size 3 Load paper Tr YWH _ er Insert the paper along the paper width guides into the tray until it stops After removing new paper from its packaging fan the paper before loading it in the multi purpose tray Q Precaution for Loading Paper page 3 6 4 Select the media type plain recycled etc loaded in the multi purpose tray Q Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Settin age 3 15 3 11 Preparation before Use gt Loading Paper When you load envelopes or cardstock in the multi purpose tray Load the paper with the print side facing down For the procedure for printing refer to the Printer Driver User Guide Example When printing the address Open the flap hd Close the flap Return postcard Cardstocks Portrait form Landscape form Oufukuhagaki Hagaki envelopes envelopes Q IMPORTANT e Use unfolded return postcard Oufukuhagaki e How to load envelopes orientation and facing will differ depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on
125. e and Password If you are setting a function that requires administrator rights you must enter your login user name and login password The factory default login user name and login password are set as shown below Login User Name Login Password Upper case and lower case letters are distinguished case sensitive You can change the default login user name and login password Refer to Administrator Setting on page 2 11 You will be unable to log in if you forget your login user name or login password If job accounting is enabled you need to enter an account ID Refer to Login Logout on page 8 22 A Enter the login user name 1 If this screen is displayed during operations press the OK key while the column for entering a login user name is selected Login User Name 0 gt eee Login Password Login lt gt 2 Enter the login user name using the numeric keys and press the OK key Login User Name gt OK ca 1 a 2 ABC A text 57 gt Character Entry Method page 10 4 2 Enter the login password 1 Press the VW key to select the column for entering a login password and press the OK key Login User Name ww Admin Login Password Login 2 Enter the login password using the numeric keys and press the OK key Login Password gt M ED Ek ka gt Character Entry Method page 10 4 3 Press Login 2 10 Install
126. e any loose scraps of paper from inside the machine Scraps of paper left in the machine could cause subsequent jamming e After clearing the paper jam close the cassette and cover in the reverse procedure Cassettes 2 to 4 Procedures for handling a paper jam in Cassettes 2 3 and 4 are all the same This section explains procedures using Cassette 2 as an example Multi purpose tray 1 9 17 Troubleshooting gt Troubleshooting 2 NOTE If you cannot remove the paper do not forcibly pull it out Refer to Inside Right Cover 1 on page 9 18 Inside Right Cover 1 1 al pach D YP Fhe ATIS AD Zar A Troubleshooting gt Troubleshooting Ni VS W Inside Right Covers 2 or 3 Procedures for handling a paper jam in Right Covers 2 and 3 are all the same This section explains procedures using Right Cover 2 as an example Document Processor 9 19 Troubleshooting gt Troubleshooting NOTE If the original is difficult to remove turn the dial B The original will scroll out to a position where it can be removed easily 9 20 10 Appendix This chapter explains the following topics opone QUNOMIOINY eran ETE seco teesecaseeciypste cc A E imcesed ot EET 10 2 Overview Of Optional Equipment ccc eccceccceecee sees eeeeeeeae cece eeseeeeaeeeseeeseueeaeeeseeeseueeseeeseeesaeetseeeseees 10 2 CAR ACCES MO aer E A E E E 10 4 In TN OS eA AE E EA
127. e ceesaaape neon uaane swe ensa ni cuaeisiuecennianen 1 2 Safety Conventions in This Guide cece cseccceeeeeeeeeeeceeeeseeeseeeeseeesaeeseeesaeeeseeeseeees 1 2 Fe VAM IVS ONC iae E E E E E E E EES 1 3 Preca ti ns for USG sce cep casa tecace niedecadtaneoaccceneacedeswiethen vosglaucetecmadneascdmeteanetsadegecuecesecteens 1 3 Laser Safety Europe ccccccceececceseeceessecceusecceaeeeceuseeceuseeeeageessaeeessaeeeesaeeessageeses 1 4 Safety Instructions Regarding the Disconnection Of Power ccccceeeeeeeeeeeeeees 1 5 Legal Restriction ON COPYING SCANNING cccceccccsececeececaececeeeeeeeeeseeeeseeeeseeeseeeesaees 1 5 BN essen cs E ee sds as ere sda ease ae eect ata 1 5 Er TATE 2000 nearer ane ets ne E E eee ee ee 1 5 Legal Information ssessaronssiei nisnin e E tanec ia E AAE ii 1 6 Energy Saving Control Function ccc cccccceccceeeceeeeseeeceeeceeeeeeeseeeseeeeaeeeseeeseeesaeeeaes 1 7 Automatic 2 Sided Copy Function ccccccccccseccseeceeeeceeeeeeeeseeeseeeeeeeeseeeaeeeseeeeeeesaees 1 7 Resource Saving Paper ccccccsecceececeeceucecacecsueceueecauecaeeceuessueecaeecsuessueseaeeseessnans 1 7 Environmental benefits of Power Management ccccscccseeeseeceeeeeeeceeeeeeeeaeeees 1 7 Energy Star ENERGY STAR Program ccccccccseccceeeeeseeeeseeeeaeceeseeeseeesseeessnees 1 7 Installing and Setting up the Machine 2 2
128. e entered This name is displayed when you select a destination on the machine operation panel 2 41 Installing and Setting up the Machine gt Installing Software 3 Specified folder where the scanned image will be saved To select the folder click Browse to open Browse for Folder gt Ul il lil o 4 Click Save When Connecting the Machine to the PC on the Network When connecting the machine to the PC on the network configure the host name or IP address of the PC in use When using DHCP configure the host name If DHCP is not used configure the IP address A Making a note of the host name or IP address 1 From Start button on the Windows select All Programs Accessories and then Command Prompt NOTE In Windows 8 display Apps on Search in charms on the Start screen and select Command Prompt The Command Prompt window appears 2 Atthe Command Prompt enter ipconfig all and then press Enter 2 42 Installing and Setting up the Machine gt Installing Software 3 Check the host name and IP address gt IP Cont iguration Screen example Host Name pc30 PC DHCP No IP Address 192 168 1 133 uration Enablec ost Name ee eee 2 Configure the settings When connecting the machine to the PC on the network configure the following settings in addition to configuration of Setting Up the Scan Destination page 2
129. e entering Sleep Value For Europe 1 to 60 minutes 1 minute increments Except for Europe 1 to 240 minutes 1 minute increments NOTE Refer to Sleep and Sleep Timer on page 2 20 for Sleep PanelReset Timer If you select On for Auto Panel Reset set the amount of time to wait before Auto Panel Reset Value 5 to 495 seconds in 5 second increments NOTE This function is displayed when Auto Panel Reset is set to On Interrupt Clear Set the period after which the machine reverts to Normal mode when it has been set to Interrupt Copy mode and then left unused Value 5 to 495 seconds in 5 second increments System Menu and Client Tool gt Default Settings on the Machine System Menu Description Timer Power Off Rule Select whether to turn off the power automatically for the following function Setting FAX e USB Cable NIC 2 Value Off On Power Off Timer Select whether to turn off the power automatically after a period of inactivity Value 1 hour 2 hours 3 hours 4 hours 5 hours 6 hours 9 hours 12 hours 1 day 2 days 3 days 4 days 5 days 6 days 1 week Auto Err Clear If an error occurs during processing processing stops to wait for the next step to be taken by the user In the Auto Error Clear mode automatically clear the error after a set amount of time elapses For details refer to Responding to Messages on page 9 11 Value Off On Auto Panel Reset If no jo
130. e factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 3 Press the A or V key to select Job Account Set and press the OK key 8 20 Job Accounting gt Configuring Job Accounting 3 Print the report 1 Press the A or V key to select Account Report and press the OK key Job Account Set lt Mm Job Accounting Total Accounting Exit 2 Press Yes in confirmation screen Accounting report is printed 8 21 Job Accounting gt Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting Login Logout If job accounting is enabled an account ID entry screen appears each time you use this machine Use the procedure below to login and logout Login 1 Inthe screen below enter the account ID using the numeric keys and press the OK key Account ID OK a Counter NOTE e If you entered a wrong character press the Clear key and enter the account ID again e If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID 2 Proceed to complete the rest of the steps Logout When the operations are complete press the Logout key to return to the account ID entry screen Logout Password Protect Administrator Settings
131. e optional duplex unit is required 5 24 Operation on the Machine gt Copying Continuous Scan Scans a large number of originals in separate batches and then produce as one job To scan the next original press the Start key After scanning all originals press End Scan Copying begins Description Disables the function Enables Continuous Scan Auto Rotation Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different Description Disables the function Enables Auto Rotation NOTE You can select whether to rotate the image automatically in the default settings For details refer to Auto Rotation on page 7 19 File Name Entry Adds a file name Additional information such as job number and date can also be set You can check a job history or job status using the file name date or job number specified here Enter the file name up to 32 characters and press the OK key To specify a date or job number select Additional Info and press the OK key O Character Entry Method page 10 4 9 25 Operation on the Machine gt Copying Program By registering sets of frequently used functions as a single program you can simply select the program number as needed to recall those functions You can also name the programs for easy identification when recalling NOTE e Only copying functions can be reg
132. ecauecaueecaeesseesaeessaeeseeeses 10 5 Characters That Can be Entered Using the Numeric Keys ccccccceeeeeeeeeeeeees 10 5 Entenng VINO ONS secsi E E EE pae 10 6 BE FVM CNA A CIO S ssm oa E eE E E esteeetediele 10 6 PADOT aer E E E E E 10 8 Basic Paper Specifications cccccccccseccseecceeecucecaeecscecsuecececueesaeessueesuessueesaeeseeees 10 8 Choosing the Appropriate Paper cccceccceecceeeeceecceeeeseeeseeeeaeeeaeeeseeeseeesaeesaeeeaes 10 9 SPECIAL RaDOI tes nadie tress inini EE A E AAEE EE 10 12 SPECINCIUONS perrin E E A O 10 16 COMMON FUNCIONS sassaniennys rnan n EE EEE aA EEE EEOAE EEA 10 16 OD FONCION copen nperare a EE EEE E E E 10 17 Printer FUNCIONS sessioni Ea e FES E A 10 17 Scanner FUNGUONS semesteret e NEEE ERDE Ea 10 18 Document Processor Reverse Automatic Option ccceceeeceeeeeeeeeeeeeeeeeeeeeaes 10 18 Paper Feeder 300 sheet Option ccccccecceeeeeseseceeeeceeeeeeeeeeeeeeenseeseseeeneeees 10 19 UTS CO IN ash be ecicsstnctssnrecesanedtierenngesehe sonahd been ssatecuunes E iar 10 19 Network Interface Kit Option ccccccccccseceeseeeeeseeeeesaeeeeeeeeeeseeeeeaaeeesseeeeeaeeeeeaees 10 19 GIOS SAY soece cise scen ce cen cecen stance ane eee se ccs oe on Scat seonvucs recs eveuses cos euec wits ocetuacenesserencstensraeeueesmeceus 10 20 NON stressors vaste cca ues seesaw E E EE E Index 1 gt Overview Overview This machine has copy and print fu
133. ectively by using the setting example on Windows 7 Client PC Host PC Network USB m Network Sharing Printer on the Host PC 1 Click Start button on the Windows and then click Devices and Printers NOTE In Windows 8 select Settings in charms on Desktop and select Control Panel and then Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Select Share this printer on the Sharing tab 4 Click OK Adding the Shared Printer on the Client PC 1 Click Start button on the Windows and then click Devices and Printers NOTE In Windows 8 select Settings in charms on Desktop and select Control Panel and then Devices and Printers 2 Click Add a printer Ie Ea t Control Panel Hardware and Sound Devices and Printers ki 4 Add a device Add a printer Start scan See what s printing Manage default printers Print server properties Remove device 3 Click Add a network wireless or Bluetooth printer 4 Select the printer added via an operation on the Host PC from the list and then click Next 5 Confirm that the printer is added and then click Next 6 Print the test page as needed and then click Finish 2 33 Installing and Setting up the Machine gt Installing Software Installing Software in Mac Computer Only the machine s printer functionality can be used by a
134. ed from the PC by using Embedded Web Server RX Refer to the Embedded Web Server RX User Guide 2 17 Installing and Setting up the Machine gt Default Settings of the Machine Bonjour Settings Configure the settings for Bonjour A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select System and press the OK key Status Sys Menu Report A Counter 1 8 2 System y Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 3 Press the A or VW key to select Network Setting and press the OK key System 0 Network Setting I F Block Set EXIT 4 Press the A or V key to select TCP IP Settings and press the OK key Network Setting oma OK TCP IP Settings Secure Protocol LAN Interface Exit 2 Configure the settings 1 Press the A or V key to select Bonjour and press the OK key TCP IP Settings mMm IPv4 Setting 1 2 IPv6 Setting Bonjour Exit 2 18 Installing and Setting up the Machine gt Default Settings of the Machine 2 Press the
135. ed paper sizes are A4 B5 Letter and 16K You may change paper size and reduce or enlarge copy to match that size Book to Two sided Produces two sided copies from an open book original with facing pages The optional duplex unit is required NOTE e The original sizes supported in Book to Two sided mode are A3 B4 A4 R B5 R A5 R Ledger Letter R and 8K Original Copy _ The supported paper sizes are A4 B5 and Letter Prints 1 sided or open book originals to 2 sided or 2 sided or open book originals to 1 sided Select the binding orientation for original and finished documents Description 1 sided gt gt 1 sided Disables the function 1 sided gt gt 2 sided Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Finish Binding Left Right Top Press Detail to display the Finish Binding screen Select the binding orientation of copies and press the OK key Orig Orientation Top Edge on Top Select the orientation of the original document top edge to scan correct direction Top Edge on Left Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key 2 sided gt gt 1 sided Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Finish Binding Left Right Top Press Detail to display the
136. ed paper source Ready to copy Copies kapal TF Paper Paper size A44 Paper orientation 100 Zoom Original size Original orientation Paper source Help Screen If you have difficulty operating the machine you can check how to operate it using the operation panel When Help is displayed on the message display press Help to display the Help screen The Help screen shows machine operation Paper jammed in cassette 1 JAM x CorrectiveAction Open cassette 1 and remove paper Set cassette 1 mm 0 v Press Y to display the next step or press A to display the previous step Press the OK key to exit the Help screen 3 4 Preparation before Use gt Loading Paper Loading Paper Paper can be loaded in the one standard cassette and the multi purpose tray A paper feeder is also available as an option Refer to Optional Equipment on page 10 2 For the paper load methods for each cassette refer to the page below Cassettes Cassette 1 Cassette 2 Cassette 3 Cassette 4 Multi Purpose Tray NOTE e The number of sheets that can be held varies depending on your environment and paper type e You should not use inkjet printer paper or any paper with a special surface coating Such paper may cause paper jams or other faults 3 5 Preparation before Use gt Loading Paper Precaution for Loa
137. eeseeeeeeeeeeesaeeeeseseeeseeeeessneeeseaeeees 7 21 Default Settings on the PC Client Tool cee ccccceccesseecceeeeccesceceaceeceaeeesseusesseaeeeseausessueeessanseessageeesseeeesas 7 22 OPa gg e114 6 s een meee een a ene ee a ee er ee ee 7 22 SCCM OVEIVICW trecetas espace yoncecnaticesadstesdaves aseueesspiteamtascsceatauasesat meanest EE a E D 7 23 Configuring the Administrative Settings cccccecccecseceeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeseeeeeseeeeesseeeesaageeesaaeeeeaaes 7 25 Scan Destination SCWINGS sissisodan aa AEREE EEEE EEEa 7 26 Quick SCan TWAIN Settings nes viswisesceviesssisssncewdednansilecuwsinancce stun snaysiewsnee sae leacsigawadentenaentiledbasaseilanteetuateamesseadeks 7 29 FFA OX PUNOS ace racnaruactluenmadiceinereiseeagaaruaeedvanteaiastownetaneednanratdcuentaneaanecavnso tasearstedventesdstaaettanacsacnetoane 1 32 1 1 System Menu and Client Tool gt Default Settings on the Machine System Menu Default Settings on the Machine System Menu Configure settings related to overall machine operation Press the Status System Menu Counter key to show the settings on the message display Then select from the settings displayed Operation Method page 3 3 N 4 Selects the item displayed or changes the numeric value Density Function r pep Clear Reset Energy Saver enu A Original Image 3 C Stop Logout Duplex 6 G ya Combine 9 Start interru pt Symbols ID Card Copy
138. efault Screen page 7 9 Sound Buzzer page 7 11 FAX Speaker refer to FAX Operation Guide FAX Monitor refer to FAX Operation Guide Display Bright page 7 11 Quiet Mode page 7 11 Orig Paper Set Custom Orig Size page 7 12 Custom PaperSize page 7 12 Cassette 1 Set Cassette 1 Size page 7 12 Cassette 1 Type page 7 12 Cassette 2 Set Cassette 2 Size page 7 12 Cassette 2 Type page 7 12 Cassette 3 Set Cassette 3 Size page 7 12 Cassette 3 Type page 7 12 Cassette 4 Set Cassette 4 Size page 7 12 Cassette 4 Type page 7 12 MP Tray Set MP Tray Size page 7 14 MP Tray Type page 7 14 Media Type Set page 7 12 Auto Detect Orig page 7 13 Media for Auto page 7 13 Def PaperSource page 7 13 SpcialPaper Act page 7 13 Preset Limit page 7 16 Measurement page 7 16 Error Handling DuplexPaperError page 7 16 PaperMismatchErr page 7 16 XVIII gt Menu Map Common Settings Date Setting Date Time page 7 17 Date Format page 7 17 Time Zone page 7 17 Summer Time page 7 17 Timer Setting Err Clear Timer page 7 17 Sleep Timer page 7 17 PanelReset Timer page 7 17 Interrupt Clear page 7 17 Power Off Rule page 7 18 Power Off Timer page 7 18 Auto Err Clear page 7 18 Auto Pane
139. elieves individual clients including printers from the IP address being assigned DHCP IPv 6 DHCP IPv6 is the next generation of the Internet s Dynamic Host Configuration Protocol and supports IPv6 It extends the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the network DHCP IPv6 permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node Because the network addresses that can be used are allocated automatically the IPv6 node management workload is reduced in systems where the administrator has to exercise close control over IP address allocation dpi dots per inch A unit for resolution representing the number of dots printed per inch 25 4 mm EcoPrint Mode A printing mode that helps save toner Copies made in this mode are thus lighter than normal 10 20 Appendix gt Glossary Grayscale A computer color expression Displayed images of this sort are typically composed of shades of gray varying from black at the weakest intensity to white at the strongest without any other colors Gray levels are displayed in numerical levels that is white and black only for 1 bit 256 gray levels including white and black for 8 bits and 65 536 gray levels for 16 bits IP Address An Internet protocol address is a unique number that represents a specific computer or related device on the network The format of an IP ad
140. en Summary Shows a list of the settings of the selected box Name Set a name for the Print Box Up to 16 characters can be entered This name is displayed when you select a Print Box on the machine operation panel NOTE If a document is stored in the box for which no Box name is set printing from the box is not available PIN Code With a PIN code assigned to the Print Box executing the print jobs in the Print Box from the machine requires entry of the PIN code thereby restricting user access to the print jobs Since third parties who do not know the PIN cannot print security is enhanced Entering a password is not mandatory Select the checkbox to assign a PIN code to and enter a 4 digit numeric value Connection Settings Select the interface used to connect with the machine When connecting the machine to the PC on the network configure the host name or IP address of the PC in use Refer to When Connecting the Machine to the PC on the Network on page 2 38 Destination folder Specify the path for the folder to be used as the Print Box To select the folder click Browse to open Browse for Folder Q IMPORTANT No folder can be created in a machine other than the PC in use Reset the Print Box to default values Save your settings The optional Network Interface Kit is required 1 32 8 Job Accounting This chapter explains the following topics OVEIVIEW OF JOO ACC
141. erface Kit 10 19 Paper Feeder 300 sheet 10 19 Printer Functions 10 17 Scanner Functions 10 18 SSL Settings 7 8 Status Client Tool 6 14 Paper Status 6 13 Print Job Log 6 6 Print Job Status 6 2 Printer 6 12 Scanner 6 12 Send Job Log 6 6 Toner Status 6 13 Status Page 10 21 Subnet Mask 10 22 Settings 7 6 Index 4 Summer Time 7 17 Supplies Checking the Remaining Amount 6 13 Support Tray Section of the Multi Purpose Tray 2 3 Symbols 1 2 System 7 6 Interface Block Setting 7 9 Network Setting 7 6 System Menu 7 2 T TCP IP 10 22 Settings 7 6 TCP IP IPv4 Settings 7 6 Setup 2 15 TCP IP IPv6 10 22 Settings 7 7 Thick Paper 10 14 Time Zone 7 17 Timer Setting 7 17 Auto Error Clear 7 18 Auto Panel Reset 7 18 Error Clear Timer 7 17 Interrupt Clear 7 17 Panel Reset Timer 7 17 Power Off Rule 7 18 Power Off Timer 7 18 Sleep Timer 7 17 Toner Container 2 4 Toner Container Lever 2 4 Toner Container Replacement 9 3 Transparencies 10 12 TWAIN 10 22 Scanning using TWAIN 5 41 Settings 7 29 U Unknown ID Job 8 16 USB 10 22 USB Cable Connecting 2 7 USB Interface 2 6 USB Interface Connector 2 4 W Waste Toner Box 2 4 Waste Toner Box Replacement 9 6 WIA 10 22 setting WIA Driver 2 44 WSD PRINT Protocol Settings 7 8 Z Zoom 5 20 Default 7 18 Index 5 QUALITY CERTIFICATE This machine has passed all quality controls and final inspection TA Triumph Adler GmbH Betriebsstatte Norderstedt Ohechaussee 235 2284
142. esets the counts for those accounts together at the same time Each Job Account This counts the number of pages for each account and resets the counts by account When checking Each Job Accounting select the account for which you want to check the count Types of the counts are as follows Descriptions Printed Pages Displays the number of pages copied and printed and the total number of pages used You can also use FAX RX Pages i Duplex Pages and Combine Pages to check the number of pages used Copy Print Pages Displays the number of pages copied and printed and the total number of pages used Press the gt key to view the next screen Press the lt 44 key to return to the previous screen FAX RX Pages Displays the number of pages received Total Print Pages Displays the total number of pages used for copying and printing Duplex Pages Displays the number of pages printed in 1 Sided mode 2 Sided mode and the total pages in both modes Press the gt key to view the next screen Press the lt 44 key to return to the previous screen Combine Pages Displays the number of pages printed in None no Combine mode 2 in 1 mode 4 in 1 mode and the total pages in both modes Press the gt key to view the next screen Press the lt 1 key to return to the previous screen Scanned Pages Displays the number of pages scanned for copying faxing and other functions as well as the total numbe
143. etails refer to FAX Operation Guide 5 IB 33 Network Interface Kit Since the Network Interface Kit was designed to work with the TCP IP protocol in the same way as the main unit it fulfills the network printing demands on Windows Macintosh and UNIX environments Network Network Network 10 3 Appendix gt Character Entry Method Character Entry Method This section explains how to enter characters Using the Keys No Display Key Message Display Clear Reset Energy Saver deal D Original Image Stop Logout Duplex ri Combine Start Interrupt JE ID Card Copy Account Name 2 Ok 7 d i ABC Text Description Displays entered characters Clear key Press to delete characters Numeric keys Press to enter characters and symbols Arrow keys Press to select the entry position or select a character from the character list OK key Press to finalize entry and return to the screen before the entry To enter a symbol press to confirm the selected symbol Right Select key Press to select the type of characters you want to enter When Text is displayed Cursor Characters are entered at the position of the cursor 10 4 Appendix gt Character Entry Method selecting Type of Characters To enter characters the following three types are available Description To enter alphabets To enter
144. etting is used printed copies are produced after rotating each set by 90 degrees NOTE To use offsetting the same size of paper as the selected paper tray must be loaded in a different orientation in a different paper tray The paper sizes supported in Offset are A4 B5 Letter and 16K Operation on the Machine gt Copying Zoom Adjust the zoom to reduce or enlarge the image The following zoom options are available Item Value Description 100 Reproduces the original size Auto A3 141 Adjusts the image to match the paper size ie A4 Hii j lt lt A5 70 Hii J lt I Standard Zoom Reduces or enlarges at preset The sage Aenea magnifications Bae oe Press the A or V key to select the 90 Folio gt gt A4 200 AS gt gt A3 desired magnification 75 11x15 gt gt A4 141 A4 gt gt A3 A5 gt gt A4 70 A3 gt gt A4 A4 gt gt A5 127 Folio gt gt A3 50 106 11 15 gt gt A3 25 Min Metric Asia 100 400 Max Pacific 86 A3 gt gt B4 A4 gt gt B5 200 A5 gt gt A3 81 B4 gt gt A4 B5 gt gt A5 141 A4 gt gt A3 B5 gt gt B4 70 A3 gt gt A4 B4 gt gt B5 122 A4 gt gt B4 A5 gt gt B5 50 115 B4 gt gt A3 B5 gt gt A4 25 Min Inch 100 400 Max 78 Legal gt gt Letter 200 STMT gt gt Ledger 77 Ledger gt gt Legal 154 STMT gt gt Legal 64 Ledger gt gt Letter 129 Letter gt gt Ledger 50 Ledger gt gt STMT 121 Legal gt gt Ledger 25 Min Zoom Entry 25 to 400
145. ettings D gt Orig Paper Set p Media Type Set The following settings can be selected Y default Default setting Y Available N Not available Paper Weight Weight g m Media Type Light 52 g m to 59 g m Normal 1 60 g m to 74 g m Normal 2 75 g m to 90 g m Normal 3 91 g m to 105 g m 106 g m to 128 g m 129 g m to 163 g m Extra Heavy Transparencies Plain Y Y Y default Y N N Transparency N N N Y ie Y default Rough Y Y Y default Y Vellum Y default Y Y N Labels y y 1 y Y 1 default Recycled lt Y default Y N Preprinted Y default Y Bond hd Y default Cardstock N N Y 1 default Color Y default N Prepunched Y default N Letterhead Y default N Envelope N Y 1 default Thick N Y 1 default High Quality lt z z lt lt x z lt lt lt Y default N Custom 1 8 lt lt Z Z lt xix z lt lt lt Y default The media type cannot be selected for the cassettes For Custom 1 8 settings for duplex printing and media type name can be changed Custom 1 to 8 Value Select the setting for duplex Prohibit Duplex printing not allowed Permit Duplex printing allowed Descripti
146. explains the following topics CNE KNO JOD SUAS E adamecuen E E E E aia aieasea sian 6 2 CRECECKINO JOD TAISEN sere siecle Bases ercatge titers E aa E oian eclectic eta N ETEEN EE T REENT 6 6 Pause and Resumpionol JODS sererai eie a odani EE Onia aa eE a ANN 6 9 Canceling the Jobs in Printing Waiting ccccccccseeeceeeeeeeeaeeeeeeeeeeseeeeeeaeeeesseeeeeseeeeesaeeeeeseeeesaeseeesaueeeseneeesaess 6 10 Checking Device StAtUs asasinen a na E e E aT A E a eE 6 12 Checking the Remaining Amount of Toner and Paper cccccseecccseeeeeceeeeeeeeeeeeeeeeeeseeeeeseeeeseaeeesseeesseeeeesaass 6 13 Gheckno Trom Cheni TOO sesser a a E E aE ena deionieneantede 6 14 6 1 Checking the Status gt Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed Available Status Screens You can check the status of jobs being processed or waiting on the message display The following job statuses are available Status Display Job status to be displayed Print Job Status Copy Printer Printing from Print Box 1 FAX reception i Job Report List Send Job Status 1 FAX transmission Scheduled Job Sending Job FAX using Delayed transmission Displayed only when the optional FAX Kit is installed Displaying Status Screens A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or YV key to select Statu
147. figure the Print Box on the PC 2 Select the Print Box from the PC 3 Select the Print Box to be on the network by using Client Tool and execute printing Refer to printed at the machine when Refer to Setting Up the Print Box saving Document to a Print Box on needed Refer to Printing on page 2 37 page 4 12 Document from Print Box on A print job is saved in a Print Box page 4 13 The optional Network Interface Kit is required NOTE The administrator of the machine needs to set the Print Box number in such a manner that the Print Box number does not overlap on the network Printing from PC gt Using Print Box Saving Document to a Print Box Use the procedure below to save a document in the Print Box created on the PC Print Box can be selected from Box 01 to Box 30 To use the other boxes or to change the default box name configure the settings on Client Tool Refer to Default Settings on the PC Client Tool on page 7 22 In addition a PIN code can be set for a Print Box Since the PIN code must be entered when printing at the machine security is enhanced A Start Client Tool on the Host PC Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Display the screen on your PC 1 Click File and select Print in the application 2 Select the machine from the
148. g Up the Scan Destination page 2 41 Scan the image using TWAIN WIA Scan the Image By Selecting the Select the Scan Destination at the gt Scanning using TWAIN page 5 Destination machine and perform scanning 41 gt Scan the Image by Selecting the gt Use Your Desired Destination page Destination Quick Scan page 5 40 5 38 Operation 5 33 Operation on the Machine gt Scanning Scan the Image by Selecting the Destination Quick Scan Select the scan method and destination for each job by using Client Tool When Connecting the Machine to the PC via USB Perform a scan by operating the computer Host PC connected to the machine via USB If the shared folder in the computer Client PC on the network is selected for the destination an image can be saved on the computer that is not connected to the machine via USB 4 Perform a scan by using Client Tool Refer to 2 An image is saved in the folder scan the Image by Selecting the Destination set by Client Tool Quick Scan on page 5 40 z Host PC Client PC SS Network sep eae Oeren o Client Tool When Connecting the Machine to the PC on the Network a If the machine is connected to the PC on the network an image can be saved in the PC on the network 4 Perform a scan by using Client Tool Refer 2 Animage is saved in the folder to Scan the Image by Selecting the set by Client Tool Destination Quick Scan on page 5
149. g characters 4 Press the gt key 5 Press Edit Detail OK Login Password 2 2 TERRE EEE SS Edit 6 Enter a new login password using the numeric keys and press the OK key Cp St Sel E 7 Reenter the same login password for confirmation and press the OK key New Password gt M 8 Press the OK key 9 Press Yes in confirmation screen The login user name and login password for the administrator are changed 2 12 Installing and Setting up the Machine gt Default Settings of the Machine Default Settings of the Machine The default settings of the machine can be changed in System Menu Before using this machine configure such settings as date and time and energy saving functions as needed NOTE For settings that are configurable from System Menu refer to System Menu and Client Tool on page 7 1 Setting Date and Time Follow the steps below to set the local date and time at the place of installation NOTE Be sure to set the time difference before setting the date and time A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Common Settings and press the OK key Status Sys Menu J System Admin Accounting Common Settings Exit 3 Press the A or V key to select Date Setting and press the OK key Common Settings m Measu
150. gs meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the machine The symbols and their meanings are indicated below WARNING Indicates that serious injury or even death may result from insufficient A attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from A insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol AN General warning A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Z Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required 1 2 Legal and Safety
151. gure machine system settings Network Setting Configure network settings NOTE This function is displayed when the optional Network Interface Kit is installed TCP IP Settings Status System Menu Counter System Network Setting TCP IP Settings gt gt gt Description TCP IP TCP IP Select whether to use TCP IP Protocol Settings Value Off On IPv4 Setting Set up TCP IP IPv4 to connect to the network This setting is available when TCP IP is set to On DHCP Select whether to use the DHCP IPv4 server Value Off On Auto IP Select whether to use Auto IP Value Off On IP Address Set the IP addresses Value 4 HHH HHH HHH NOTE If DHCP is set to On this item is displayed only and cannot be entered Subnet Mask Set the IP subnet masks Value 4 HHH HHH HHH NOTE If DHCP is set to On this item is displayed only and cannot be entered Default Gateway Set the IP gateway addresses Value HHH HHH HHH NOTE If DHCP is set to On this item is displayed only and cannot be entered 7 6 System Menu and Client Tool gt Default Settings on the Machine System Menu TCP IP Settings IPv6 Setting Description Set up TCP IP IPv6 to connect to the network This setting is available when TCP IP is On IPv6 Select whether to use IPv6 Value Off On Manual Settings Manually specify the IP address prefix length and gatew
152. hat contains the required paper size NOTE Specify in advance the size and type of the paper loaded in the cassette refer to Specifying Paper Size and Media Type on page 3 13 Auto Description The paper matching the size of the original is selected automatically Cassette 1 to 4 1 Feed paper from cassette 1 to 4 MP Tray Feed paper from the multi purpose tray MP Tray Set Before selecting MP Tray you need to select MP Tray Set and specify the paper size and media type Standard Size A3 A4 R A4 A5 R A6 R B4 B5 R B5 B6 R Folio 216 x 340 mm Ledger Letter R Letter Legal Statement R Executive Oficio Il 8K 16K 16K R ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufukuhagaki Youkei 4 Youkei 2 Custom 2 Select from the standard size Size Entry Set the sizes of Y vertical Metric 98 to 297 mm in 1 mm increments Inch 3 86 to 11 69 in 0 01 increments Set the sizes of X horizontal Metric 148 to 432 mm in 1 mm increments Inch 5 83 to 17 00 in 0 01 increments Enter the size not included in the standard size Use the numeric keys or press the A or WV key to set the sizes of Y vertical and press the OK key Set the sizes of X horizontal as well Media Type Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cards
153. he A or V key to select Cassette 1 to 4 Size and press the OK key Cassette 1 Set m0m Cassette 1 Size Cassette 1 Type EXit press the OK key Cassette 1 Size Mm 01 Auto Standard Size Exit Auto WW O1j Metric Loch Cassette 1 Size lt M 01 Auto Standard Size Exit 1 1 1 For automatic detection of the paper size press the A or Y key to select Auto and St Press the A or V key to select Metric or inch as the unit and press the OK key ist To select the paper size press the A or Y key to select Standard Size and press the OK key Press the A or V key to select the paper size and press the OK key Standard Size Wy A3 O A4 O 2 Press the Back key Back Preparation before Use gt Loading Paper Specify the media type 3 1 Press the A or V key to select Cassette 1 to 4 Type and press the OK key Cassette 1 Set m0m Cassette 1 Size Cassette 1 Type Exit 2 Press the A or YV key to select the media type and press the OK key Cassette 1 Type V0 Rough Vellum Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting To change the type of paper to be used in the multi purpose tray specify the paper size When using other than a plain paper specify the media
154. he previous screen Job Type Application Scan job TWAIN FAX FAX transmission Original Pages Number of original pages Color B amp W Color mode of scan data Full Color Black amp White Grayscale Destination For FAX the destination is displayed Destination page 6 4 For Scan is displayed 1 Displayed only when the optional FAX Kit is installed NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password pa a 1 Upper case and lower case letters are distinguished case sensitive Checking the Status gt Pause and Resumption of Jobs Pause and Resumption of Jobs Pause resume all printing jobs in printing waiting A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or YV key to select Status and press the OK key Status Sys Menu 0M Status Report Counter EX1t 2 Press Pause Status oad OK Print Job Status Send Job Status Ma gabaid Job Printing is paused When resuming the printing of jobs that have been paused press Resume NOTE If the Back key or other function key such as the Copy key is pressed during Pause Resume pause
155. he relevant regulations 9 5 Troubleshooting gt Regular Maintenance Waste Toner Box Replacement When replacing the toner container replace the waste toner box as well You also need to replace the waste toner box when Waste TonerBox is full or not installed Check the box is displayed on the message display 9 6 Troubleshooting gt Regular Maintenance 5 NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations Troubleshooting gt Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving lf a problem occurs with your machine look into the checkpoints and perform procedures indicated on the following pages If the problem persists contact your Service Representative Symptom Checkpoints Corrective Actions delhi The screen does not Check the power cord Connect both ends of the power cord page 2 8 respond when the power securely switch is turned on Pressing the Start key Is there a message on the screen Client Determine the appropriate response to page 9 11 does not produce copies Tool or the Status Monitor the message and respond accordingly Is the machine in Sleep mode Press any key on the operation panel to page 2 20 recover
156. he search list then the Scanners and Cameras screen appears 2 Configure WIA Driver Select the same name as this machine from WIA Drivers x 2 44 Installing and Setting up the Machine gt Checking the Counter Checking the Counter Press the Status System Menu Counter key to check the number of sheets printed and scanned A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Counter and press the OK key Status Sys Menu M Status A Report 1 e 2 Counter A Exit 2 Check the counter Press the A or V key to select the item you want to check and press the OK key Counter o Be Scanned Pages EXit 2 45 Installing and Setting up the Machine gt Embedded Web Server RX Embedded Web Server RX If the machine is connected to the network you can configure various settings using Embedded Web Server RX This section explains how to access Embedded Web Server RX For details on Embedded Web Server RX refer to the Embedded Web Server RX User Guide NOTE e The optional Network Interface Kit is necessary when connecting the machine to the PC on the network e To fully access the features of the Embedded Web Server RX pages enter the User Name and Password and click Login Entering the predefined administrator password allow
157. heets min 10 sheets min 13 sheets min 11 sheets min 7 sheets min 7 sheets min 13 sheets min 11 sheets min 9 sheets min 9 sheets min 2256 22 sheets min 13 sheets min 10 sheets min 11 sheets min 22sheets min 13 sheets min 10 sheets min 16 sheets min 11 sheets min 9 sheets min 10 sheets min 16 sheets min 11 sheets min 9 sheets min 9 sheets min First Copy Time A4 feed from Cassette 5 7 seconds or less Zoom Level Manual mode 25 to 400 1 increments Auto mode Preset Zoom Continuous Copying 1 to 999 sheets Resolution 600 x 600 dpi Supported Original Types Sheet Book 3 dimensional objects maximum original size Ledger A3 Original Feed System Printer Functions Printing Speed Fixed Description Same as Copying Speed First Print Time A4 feed from Cassette 5 7 seconds or less Resolution 600 x 600 dpi Fast 1200 dpi Windows XP Windows Server 2003 Windows Vista Windows 7 Windows 8 Windows Server 2008 R2 Windows Server 2012 Mac OS 10 5 or later Operating System 10 17 Appendix gt Specifications Interface Standard Description USB Interface Connector 1 USB Hi Speed Option Network interface 1 10 BASE T 100 BASE TX Page Description Language Hostbased GDI Scanner Functions Resolution Description B W 600 dpi 400 dpi 300 dpi 200 dpi Color Grayscale 300 dpi 200 dp
158. i File Format TIFF MMR JPEG compression PDF MMR JPEG compression high compression JPEG BMP Scanning Speed lt 600 dpi gt 1 sided B W 22 Images min 2 sided B W 8 Images min lt 300dpi gt 1 sided B W 22 Images min Grayscale 14 Images min Color 14 Images min B W 8 Images min Grayscale 6 Images min Color 6 Images min A4 landscape Image quality Text Photo original Interface USB Document Processor Reverse Automatic Option Original Feed Method Description Automatic feed Supported Original Types Sheet originals Paper Size Maximum Ledger A3 Minimum Statement R A5 R Paper Weight 1 sided 45 to 120 g m 2 sided 50 to 120 g m Loading Capacity 50 sheets 50 to 80 g m maximum When originals have different widths 30 sheets 50 to 80 g m maximum Dimensions W x D x H Weight 22 3 16 x 17 1 4 x 5 563 x 439 x 128 mm 13 2 Ibs or less 6 kg or less 10 18 Appendix gt Specifications Paper Feeder 300 sheet Option Description Paper Supply Method Automatic Feeding No Sheets 300 80 g m Paper Size A3 B4 A4 A4 R B5 B5 R A5 R Ledger Legal Oficio Il Letter R Letter Statement R Folio 8K 16K 16K R 216 x 340 mm Supported Paper Paper weight 64 to 105 g m Media types Plain Rough Vellum Recycled Preprinted Bond Color Colour Prepunched Letterhead Thick High
159. i Program 5 26 Changing the Program Name 5 28 Confirming 5 27 Deleting 5 29 Overwriting 5 28 Recalling 5 27 Registering 5 26 Q Quick Scan 5 40 Settings 7 29 Quiet Mode 7 11 R RA Stateless 10 21 Settings RAW Port Protocol Settings 7 8 Recycled Paper 10 15 Regarding Trade Names 1 6 Regular Maintenance 9 2 Cleaning 9 2 Toner Container Replacement 9 3 Waste Toner Box Replacement 9 6 Report Accounting Report 8 20 Report Print 7 5 Report Print Menu Map 7 5 Network Status 7 5 Service Status 7 5 Status Page 7 5 Resolution 10 17 10 18 Resource Saving Paper 1 7 Responding to Messages 9 11 Restart Network 7 9 Right Cover 1 2 3 Right Cover 1 Lever 2 3 Right Covers 2 to 4 2 5 S Safety Conventions in This Guide 1 2 Scan Color 7 26 7 29 Scan Destination Settings 7 26 Scan Resolution 7 27 7 29 Scanning 5 32 Flow of Scan Operations 5 32 Scan the Image by Selecting the Destination Quick Scan 5 40 Scan the Image to the Specified Destination 5 37 TWAIN 5 41 Select Key Setting 7 20 Serial Number 5 5 Service Setting 7 21 Drum Refresh 7 21 Setting the Shared Printer 2 33 Sleep 1 7 2 20 Sleep Timer 2 20 7 17 10 21 Slit Glass 2 2 SMTP Protocol Settings 7 8 SNMP Protocol Settings 7 8 SNMPv3 Protocol Settings 7 8 Solving Malfunctions 9 8 Sound 7 11 Buzzer 7 11 Special Paper Action 7 13 Specifications 10 16 Common Functions 10 16 Copy Functions 10 17 Document Processor 10 18 Duplex Unit 10 19 Network Int
160. in page 5 23 Scan originals in color and send them to a PC Scan You can scan originals and convert them into electronic data such as a color PDF Scanning page 5 32 Manage the copy print count by account Job Accounting You can check and restrict the copy print count by account by assigning an account ID to each account Overview of Job Accounting page 8 2 gt Machine Features Strengthen security Use functions more efficiently Print documents while concealing their contents from others Print Box You can temporarily save a printer document in a Print Box of your computer You can prevent another person from seeing that document by executing the printing at the machine With a PIN code assigned to the Print Box you can further strengthen security Using Print Box page 4 8 Use functions more efficiently Add a file name File Name Entry A m1 E J J This function makes it easier to check the job history and status You can add a name date and job number to a job File Name Ent age 5 25 Forward the received file Memory Forwarding You can automatically forward the received FAX to another FAX The destination can be specified depending on the time period FAX Operation Guide 14 FAX is an option Specify an image file format File a n You can select from various file formats when storing images Quick Scan Settings pag
161. inals in the Document Processor 5 3 Placing Originals on the Platen 5 2 Login Password 2 10 Login User Name 2 10 LPD Protocol Settings 7 8 M Manual Settings IPv6 Settings 7 7 Margin 5 23 Default 7 19 Measurement 7 16 Media for Auto 7 13 Media Type Setting 7 12 7 15 Mixed Size Originals 5 22 MP Tray Settings 7 12 7 14 MP Tray Size 7 14 MP Tray Type 7 14 MP Tray Size 7 14 MP Tray Type 7 14 Multi Purpose Tray 2 3 10 21 Loading Paper 3 10 Paper Size and Media Type 3 15 N Network Preparation 2 15 Setting 7 6 Network Interface 2 6 Network Interface Kit 10 3 O Operation Panel 2 2 3 2 Option Document Processor 10 3 Duplex Unit 10 3 FAX Kit 10 3 Network Interface Kit 10 3 Original Cover 10 3 Overview 10 2 Paper Feeder 300 sheet 10 3 Option Interface Slot 1 2 4 Original Auto Detect Original Size 7 13 Custom 7 12 Settings 7 12 Size XV Original Binding 5 15 Default 7 19 Original Cover 2 5 10 3 Original Eject Table 2 2 Original Image 5 13 Default 7 18 Original Orientation 5 21 Default 7 18 Original Size 5 21 Original Size Indicator Plates 2 2 Original Stopper 2 3 Original Table 2 2 Original Width Guides 2 2 Original Paper Settings Auto Detect Original Size 7 13 Cassette 1 to 4 Settings 7 12 Custom Original Size 7 12 Custom Paper Size 7 12 Default Paper Source 7 13 Media for Auto 7 13 Media Type Settings 7 12 MP Tray Settings 7 12 Special Paper Action 7 13 P Panel Reset Timer 7 1
162. ination Scheduled Job Status Status The destination is displayed If there is one destination The FAX number is displayed When the FAX number is displayed in a short form press Detail to see the complete FAX number Press the OK key to return to the previous screen If there are multiple destinations Broadcast is displayed When List is pressed all FAX numbers of destinations are displayed When the FAX number in a short form select the FAX number and then press the OK key to see the complete FAX number Press the OK key to return to the previous screen Press Exit to return to the original screen Description Status of job Waiting Waiting Sending Start Time Time to start the scheduled job Job Name When the job name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to the previous screen Checking the Status gt Checking Job Status Job Type Description FAX is displayed Original Pages Number of original pages Color B amp W Black amp White is displayed Destination The destination is displayed Destination page 6 4 Checking the Status gt Checking Job History Checking Job History Check the history of completed jobs Available Job History Screens The following job histories are available Screen Print Job Log Job histories to be displaye
163. ine cee ccccceeceeeeeaeeeseeeseeeeaeeeseeeseeeseueeseeeseesaees 8 7 ECM SAI PC OUNT satsets eens ete E E O peeeeceedewace 8 8 Deleting an ACCOUINE ccenciactenwaneeateteianemacnseundeewauacnnedencenctdesoseiatbinnsacesbick RENEA AEn ARRE 8 9 Job Accounting when Sharing the Printer cccccccccccs eee seeeseeeseeeseeeeeeeeaeeeaeeeaees 8 10 Job Accounting for Network Printing ccccccccsecceceseeeseeeee sees eeseeesaeesaeeeseeesaeeeaees 8 12 Job Accounting for Scan Using Quick Scan TWAIN ccceccseecceeeceeceeeeeeeeaeeeaees 8 13 Job Accounting for Scan Using WIA 0 0 ccccccccceccseecceeeseeeseeeceeeceeeseeeseeesaeeeseeeaees 8 14 Job Accounting for the FAX Transmitted from a PC cee cecccccceeceeeeseeeeeeneeeeeeeees 8 15 UNKNOWN ID JOD scent tact anenaecsensseensesna cies E EEE aT EEE 8 16 Configuring Job Accounting sssssssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 8 17 STUNG Sy CUNNING AE E AE A S A E I A E TE 8 17 Counting the Number of Pages Printed ccccccccccecccseeeeeecaeeeeeeeeeeeseeeeaeeeseeeseeeeas 8 19 Account Report ACCOUNTING Report cc cccecceeeceeeeeeeeseeeeeeeseeeseeeseueeseeeaeeeseeees 8 20 Using Job Accounting see cite secs tactenct vere ses arewetece ned tnawshaweenecesencnvens meeapretsmmenacnteucseneecaeeiceeemees 8 22 SOI BOG OWN serierne AEA ences EEE E E E AEAT 8 22 Password Protect Administrator Settings
164. ine to the PC on the network Setting Up the Print Box When using the Print Box the Print Box needs to be created A Start Client Tool Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Display the screen Click Print Box Destination on the Device tab Configuration Scan Destination Preferences Properties Address Book Maintenance Utilities Order Toner 2 37 Installing and Setting up the Machine gt Installing Software 3 Configure the settings 1 Select the box number 1 to 30 2 Setaname for the Print Box Up to 16 characters can be entered This name is displayed when you select a Print Box on the machine operation panel 3 Set the PIN Code as required Select the checkbox to assign a PIN code to and enter a 4 digit numeric value With a PIN code assigned to the Print Box executing the print jobs in the Print Box from the machine requires entry of the PIN code thereby restricting user access to the print jobs Since third parties who do not know the PIN cannot print security is enhanced E 1 Print Box g 2 Name Reset Box 01 A PIN Code Summary 3 Print Box Name Box 01 Type of connec Local USB Destination fol C Users EM Connection Settings 4 C
165. ing activated when the machine is left unused or there is no data transfer for a specific period In Sleep mode power consumption is kept to a minimum Status Page The page lists machine conditions such as the memory capacity total number of prints and scans and paper source settings 10 21 Appendix gt Glossary Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address A subnet mask represents all network address sections as 1 and all host address sections as 0 The number of bits in the prefix indicates the length of the network address The term prefix refers to something added to the beginning and in this context indicates the first section of the IP address When an IP address is written the length of the network address is indicated by the prefix length after a forward slash For example 24 in the address 133 210 2 0 24 In this way 133 210 2 0 24 denotes the IP address 133 210 2 0 with a 24 bit prefix network section This new network address section originally part of the host address made possible by the subnet mask is referred to as the subnet address When you enter the subnet mask be sure to set the DHCP setting to Off TCP IP Transmission Control Protocol Internet Protocol TCP IP is a suite of protocols designed to define the way computers and other devices communicate with each other over a network TCP IP IPv6 TCP IP IPv6 is based on the current
166. ing an alert message Copy Print Count You can select how the copying and printing page counts are shown either the total of both or each of copying and printing individually Split The selection may influence restriction on the count and count method For details refer to Restricting the Use of the Machine page 8 7 and Account Report Accounting Report page 8 20 Value Total Split Counter Limit When you add a new account you can change the default restrictions on the number of sheets used You can set any number from 1 to 9 999 999 The items that can be set differ depending on whether Split or Total is selected for Copy Print Count Split selected for Copy Printer Count Copy Restriction Sets the default restriction on the number of sheets used for copying Print Restrict Sets the default restriction on the number of sheets used for printing ScanRest Other Sets the default restriction on the number of sheets used for scanning excludes copying FAX Restriction Sets the default restriction on the number of sheets used for sending faxes Total selected for Copy Printer Count Print Restrict Sets the default restriction on the total number of sheets used for copying and printing ScanRest Other Sets the default restriction on the number of sheets used for scanning excludes copying FAX Restriction Sets the default restriction on the number of sheets used fo
167. ing and Setting up the Machine gt Administrator User Name and Password Administrator Setting Change the login user name and login password for the administrator A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key Status Sys Menu M Counter A System 1 2 Admin Accounting 4 Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 3 Press the A or V key to select Admin Setting and press the OK key Admin Accounting lt Mm Admin Setting Job Account set Unknown ID Job Exit 2 Configure the settings 1 Press the OK key Admin Setting V0 Admin 2 Press Edit Details CER OK Login User Name 1 2 Admin Edit 2 11 Installing and Setting up the Machine gt Administrator User Name and Password 3 Enter a new login user name using the numeric keys and press the OK key Login User Name gt fi Ci 1 ABC Text NOTE Refer to Entering Characters on page 10 6 for details on enterin
168. ion Panel Keys Status Displays the following System Menu screens Counter Status Report Counter System Admin Accounting Common Settings Copy Printer Adjust Maint FAX Edit Destination Density screen Displays the density setting Original Image setting screen Displays the original image Displays the duplex setting screen Duplex Displays the Program screen Combine Displays the combine Displays the Print Box screen setting screen ID Card Copy Displays the ID card Copy Displays the Copy screen screen Displays the Scan screen Message display Displays the FAX screen Processing Blinks while printing or sending receiving Memory Lights when there is a received document in the FAX memory Attention Lights or blinks when an error o job is stopped Numeric keys Enter numbers and characters 1 status and error messages Deney Function Menu E Original Image Duplex Combine ID Card Copy message display ccurs and a Returns settings to their default states Displays the setting menu machine Select Key Selects the menu displayed at the bottom of the Function Menu Displays the function menu for copy and FAX 9 Increments or decrements numbers or selects menu in the message display In addition moves the cur
169. is supplied the electrostatic chargeability of the paper and how the toner adheres Paper moisture content varies depending on the relative humidity in the room High relative humidity causes paper to become damp making the edges expand so it appears wavy Low relative humidity causes paper to lose moisture making the edges tighten and weakening print contrast Wavy or tight edges may cause the paper to slip when it is supplied Try to keep the moisture content between 4 to 6 To maintain the right level of moisture content bear in mind the following considerations e Store paper in a cool well ventilated place e Store paper flat and unopened in the package Once the package is opened reseal it if the paper is not to be used for a while e Store paper sealed in the original package and box Put a pallet under the carton to keep it raised above the floor Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete floors e Before using paper that has been stored keep it at the proper moisture level for at least 48 hours e Do not store paper where it is exposed to heat sunlight or dampness 10 10 Appendix gt Paper Other Paper Specifications Porosity The density of the paper fibers Stiffness Paper must be stiff enough or it may buckle in the machine causing jams Curl Most paper naturally tends to curl after the package is opened When paper passes through the fixing unit it curls
170. ist RA Quickly add a device and its drivers Custom Install gt Add multiple devices and printing utilities SE Maintenance Run utility programs z Documents Read manuals and readme files amp Remove devices drivers and utilities Language English kA Install devices and utilities Move the items to the Products to Install list A Devices Products to Install 1 items aiee Zm ote Name Versio n Client Tool v1 2 23 21 Description NETWORK PRINT MONITOR v5 3 7116 1 Utili r n i i x ity for remote printer monitoring j x Access device fe atures settings and status Use host name as port name 2 utilities 2 29 Installing and Setting up the Machine gt Installing Software 3 Select the utility to be installed and then click the arrow button to move it to the Products to Install list le z 7 x mmm T Ppress Install Install devices and utilities Products to Install Quickly add a device and its drivers 1 items Move the items to the Products to Install list Custom Install amp Add multiple devices and A Devices GX DRIVER FAX Driver EA printing utilities Maintenance x Run utility programs Dla Read manuals and readme 0 of O devices selected zz u oe files zz aa J t z A Drivers amp Remove devices drivers and Name Version Description GX DRIVER v6 0 22 17
171. istered and recalled as programs The fax function can be registered or recalled when the optional FAX Kit has been installed e Up to 10 programs can be registered for the copying function and FAX function respectively Registering Program Use the procedure below to register a program A Configure the settings of the functions Configure the settings of the functions you want to register in a program Density Function Clear Reset Energy Saver enu Cc E Original Image Stop Logout gt amp ya Duplex Combine Start Interrupt A IDLE LE For the settings of functions refer to Using Various Functions on page 5 11 2 Register the program 1 Press the Program key Program 2 Press the A or V key to select a program number 01 to 10 to register and press Menu Select program Wi NOTE e Unregistered program numbers are displayed with e If you select a program number already registered the currently registered functions can be replaced with a new set of functions 5 26 Operation on the Machine gt Copying 3 Press the A or VW key to select Add and press the OK key Menu Add NOTE When the screen for selecting job type appears press the A or V key to select Copy and press the OK key 4 Enter a program name using the numeric keys and press the OK key Proaram Name Ma 1 Ea i 2 Q
172. k vat meee tenon bho remem cious EEA E E tena AE E 10 20 10 1 Appendix gt Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine as Lu A gt H x Lu gt O O zZ L lt A 4 Fax System X N AY 10 2 Appendix gt Optional Equipment 1 DP 480 Document Processor Reverse Automatic PLATEN COVER TYPE H Original Cover Automatically scans originals Also you can perform duplex copying and split copying For document processor operation refer to Loading Originals in the Document Processor Option on page 5 3 When the document processor is not used please use the PLATEN COVER TYPE H 2 DU 480 Duplex Unit Installing the duplex unit allows you to produce two sided copies Two sided copies are available in sizes A3 to A5 R Folio Ledger to Statement R Executive 216 x 340 mm 64 to 105 g m For two sided copy settings refer to Duplex on page 5 13 3 PF 480 Paper Feeder 300 sheet Up to three additional cassettes identical to the machine s cassettes can be installed in the machine Paper capacity and loading method are the same as the standard cassettes Refer to Loading in the Cassettes on page 3 7 for loading paper 4 Fax System X FAX Kit By installing the FAX Kit fax send receive is enabled Also it is possible to use it as a FAX Driver by using it with a computer For further d
173. key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 Orig Binding Left Right Press Detail to display the Orig Binding screen Select the binding direction of originals and press the OK key When placing the original on the platen consecutively replace each original and press the Start key After scanning all originals press End Scan Copying begins Operation on the Machine gt Copying Combine Combines 2 or 4 original sheets into 1 printed page You can select the page layout and the type of boundary lines around the pages The following types of the boundary lines are available Solid Line Dotted Line Positioning Mark Description Disables the function Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 2 in 1 Layout LtoRT toB R toL Press Detail to display the 2 in 1 Layout screen Select the page layout of scanned originals and press the OK key Border Line None Solid Line Dotted Line Positioning Mark Select the page boundary line and press the OK key Original Orientation Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press
174. l Reset page 7 18 Unusable Time refer to FAX Operation Guide Function Default FAX Resolution page 7 18 Original Image page 7 18 Zoom page 7 18 Collate Offset page 7 18 Orig Orientation page 7 18 Border Erase page 7 19 Margin page 7 19 Backgrnd Density page 7 19 EcoPrint page 7 19 Auto Rotation page 7 19 File Name Entry page 7 19 Continuous Scan page 7 19 Detail Setting 2 in 1 Layout page 7 19 4 in 1 Layout page 7 19 Border Line page 7 19 Orig Binding page 7 19 BookOrg Binding page 7 19 Finish Binding page 7 19 Copy Paper Selection page 7 20 AutoPaperSelect page 7 20 Auto Priority page 7 20 Select Key Set page 7 20 Printer 4 FAX is an option FormFeed TimeOut page 7 20 X X gt Menu Map FAX refer to FAX Operation Guide Edit Destination refer to FAX Operation Guide Adjust Maint Density Adj page 7 21 Backgrnd Density page 7 21 Print Density page 7 21 Correct Bk Line page 7 21 Service Setting Drum Refresh page 7 21 1 FAX is an option XX 1 Legal and Safety Information Please read this information before using your machine This chapter provides information on the following topics NOCO sce eaten Ser tty ecstatic tt dette ears ats E A E E ance elsertteniceis 1
175. lain paper loaded in the specific size is selected Select All Media Types for the paper source with any kind of paper loaded in the specific size Value All Media Types Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 8 Def PaperSource Select paper cassette for default setting Value Cassette 1 to 4 MP Tray NOTE Cassette 2 Cassette 3 and Cassette 4 are displayed when the optional paper feeder is installed SpcialPaper Act When printing on Prepunched Preprint and Letterhead punch holes might not be aligned or the print direction might be upside down depending on how originals are set and the combination of copying functions In such a case select Adj PrintDirect to adjust the print direction When paper orientation is not important select Speed Priority If Adj PrintDirect is selected load paper according to the steps below Example copying on Letterhead z L EEE Cassette MP Tray Original Paper Original Paper Finishing Cassette Value Adj PrintDirect Speed Priority 7 13 System Menu and Client Tool gt Default Settings on the Machine System Menu Cassette 1 to 4 Set Cassette 1 to 4 Settings Status System Menu Counter n Common Settings Orig Paper Set Cassette
176. lap or envelopes with an open or film covered window e If paper jams occur load fewer envelopes at once e To prevent paper jams when printing onto multiple envelopes do not allow more than ten envelopes to remain in the Inner tray at once Thick Paper Before loading thick paper in the multi purpose tray fan it and align the edges Some thick paper may still have rough edges developed by a paper cutter on the back side Remove any such rough edges just as with Hagaki by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler Printing onto paper with rough edges may cause jams NOTE If the paper is not supplied correctly even after it is smoothed load the paper in the multi purpose tray with the leading edge raised a few millimeters Colored Paper Colored paper must conform to the specifications listed on page 10 8 In addition the pigments in the paper must be able to withstand the heat of printing up to 200 C or 392 F 10 14 Appendix gt Paper Preprinted Paper Preprinted paper must conform to the specifications listed on page 10 8 The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on page 10 8 however its whiteness may be considered separately NOTE Before purcha
177. lick Save When Connecting the Machine to the PC on the Network When connecting the machine to the PC on the network configure the host name or IP address of the PC in use When using DHCP configure the host name If DHCP is not used configure the IP address A Making a note of the host name or IP address 1 From Start button on the Windows select All Programs Accessories and then Command Prompt NOTE In Windows 8 display Apps on Search in charms on the Start screen and select Command Prompt The Command Prompt window appears 2 At the Command Prompt enter ipconfig all and then press Enter 2 38 Installing and Setting up the Machine gt Installing Software 3 Check the host name and IP address pt ion nabled ocont Screen example gt IP Cont iguration OST Name n iE ee ae xy Enabled 2 2 2 No Address n NetLink TM Gigabit Ethernet Host Name pc30 PC DHCP No IP Address 192 168 1 133 2 Configure the settings When connecting the machine to the PC on the network configure the following settings in addition to configuration of Setting Up the Print Box page 2 37 1 Click Connection Settings r Print Box Box 01 Select Prin Summary Print Box Name Box 01 Type of connec Local USB PIN Code Off 2 Select Network and enter the host name or IP address for the computer with the Print Box to be use
178. ls when printing Bonjour Bonjour also Known as zero configuration networking is a service that automatically detects computers devices and services on an IP network Bonjour because an industry standard IP protocol is used allows devices to automatically recognize each other without an IP address being specified or DNS server being set Bonjour also sends and receives network packets by UDP port 5353 If a firewall is enabled the user must check that UDP port 5353 is left open so that Bonjour will run correctly Some firewalls are set up so as to reject only certain Bonjour packets If Bonjour does not run stably check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets are accepted If you install Bonjour on Windows XP Service Pack 2 or later the Windows firewall will be set up correctly for Bonjour Default Gateway This indicates the device such as a computer or router that serves as the entrance exit gateway for accessing computers outside the network that you are on When no specific gateway is designated for a destination IP address data is sent to the host designated as the Default Gateway DHCP Dynamic Host Configuration Protocol Dynamic Host Configuration Protocol DHCP that automatically resolves IP addresses subnet masks and gateway addresses on a TCP IP network DHCP minimizes the load of network management employing a large number of client computers because it r
179. ly by selecting Box 01 in the operation panel 4 Select Box 01 from the GX driver and 2 Select Box 01 to be printed at the then execute printing Refer to Saving machine when needed Refer to Printing Document to a Print Box on page 4 12 Document from Print Box on page 4 13 J Use Multiple Boxes A maximum of 30 Print Boxes Box 01 to 30 can be set by using Client Tool When Connecting the Machine to the PC via USB When connecting the computer Host PC connected to the machine via USB to the computer on the network Client PC and using the machine as a shared printer each Client PC can use a different Print Box 4 Configure the Print Box by 2 Select the Print Boxfromthe 3 Aprintjobissavedin 4 Select the Print Box to be using Client Tool Refer to Client PC and execute a Print Box in the printed at the machine when Setting Up the Print Box on printing Refer to Saving Host PC needed Refer to Printing page 2 37 Document to a Print Box on Document from Print Box on page 4 12 page 4 13 Host PC Client PC Host PC g NOTE When using the machine as a shared printer settings must be made for the shared printer Refer to Setting the Shared Printer and FAX on page 2 33 4 10 Printing from PC gt Using Print Box When Connecting the Machine to the PC on the Network If the machine is connected to the PC on the network multiple Print Boxes can be used on the PC linked to the network 4 Con
180. mal operation of the product by user no radiation can leak from the machine This machine is classified as Class 1 laser product under IEC EN 60825 1 2007 Caution Performance of procedures other than those specified in this manual may result in hazardous radiation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area DANGER CLASS 3B INVISIBLE LASER RADIATION WHEN OPEN AVOID DIRECT EXPOSURE TO BEAM ATTENTION CLASE 3B RAYONNEMENT LASER INVISIBLE EN CAS D OUVERTURE EXPOSITION DANGEREUSE AU FAISCEAU VORSICHT KLASSE 3B UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEOFFNET NICHT DEM STRAHL AUSSETZEN ATTENZIONE CLASSE 3B RADIAZIONE LASER INVISIBILE IN CASO DI APERTURA EVITARE L ESPOSIZIONE AL FASCIO PRECAUCION CLASSE 3B RADIACIONE LASER INVISIBLE CUANDO SE ABRE EVITAR EXPONERSE AL RAYO VARO AVATTAESSA OLET ALTTIINA LUOKAN 3B NAKYMATTOMALLE LASERSATEILYLLE ALA KATSO SATEESEEN Br mABKADA AH FART ASAAKIN eR IaH reo Ss BaT RAE FRMATRSe AAI i ARES We d W ng DF o OF OF CTER CIDAIBAAMLY T AMCET E h BR AICO ANIT CER The label shown below is attached on the rating label CLASS 1 LASER PRODUCT KLASSE 1 LASER PRODUKT Legal and Safety Information gt Notice Safety Instructions Regarding the Disconnection of Power Caution The power plug is the main isolation device Other switches on the equipment are only f
181. n 5 25 Default 7 19 Conventions Used in This Guide xiii Copy 5 6 Copy Speed 10 17 Copying Settings 7 20 Auto Priority 7 20 Auto Paper Selection 7 20 Paper Selection 7 20 Select Key Setting 7 20 Correcting Black Line 7 21 Counting the Number of Pages Printed Counter 2 45 Each Job Accounting 8 19 Print Accounting Report 8 20 Total Job Accounting 8 19 Unknown ID Job 8 16 Custom Original Size 7 12 Custom Paper Size 7 12 D Date Format 7 17 Date Setting 2 13 7 17 Date Format 7 17 Date Time 7 17 Summer Time 7 17 Time Zone 7 17 Date Time 7 17 Index 1 Default Gateway 10 20 Settings 7 6 Default Paper Source 7 13 Default Screen 7 10 Defaults 7 18 Density 5 13 Density Adjustment 7 21 Device 6 12 DHCP 10 20 Settings 7 6 DHCP IPv6 10 20 Settings 7 7 Display Brightness 7 11 Document Processor 2 2 2 5 10 3 How to Load Originals 5 3 Loading Originals 5 3 Originals Not Supported by the Document Processor 5 3 Originals Supported by the Document Processor 5 3 Part Names 2 2 dpi 10 20 Drum Refresh 7 21 Duplex 5 13 Duplex Paper Error 7 16 Duplex Unit 2 5 10 3 E EcoPrint 5 22 10 20 Default 7 19 Energy Saving Control Function 1 7 Energy Star ENERGY STAR Program 1 7 Enhanced WSD Protocol Settings 7 8 EnhancedWSD SSL Protocol Settings 7 8 Entry File Name 5 25 Envelopes 10 14 Environment 1 3 Error Clear Timer 7 17 Error Handling 7 16 Duplex Paper Error 7 16 Paper Mismatch Error 7 16 F F
182. n range Reverse pages Page Handling Copies 1 Collate 297 01 Page Scaling Shrink to Printable Area T V Auto Rotate and Center T Choose paper source by PDF page size Use custom paper size when needed g Units mm Zoom 96 Print to file 1 1 Printing Tips Cance Printing from PC gt Printing from PC 2 3 4 Select the Basic tab Click Print size menu and select the paper size to use for printing To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes the paper size needs to be registered Qs istering the Original Size page 4 3 To print on the special paper such as thick paper or transparency click Media type menu and select the media type ave as rofiles i u Click OK to return to the Print dialog box 3 Click OK Start printing Registering the Original Size If you loaded a paper size that is not included in the print sizes of the machine register the paper size in the Basic tab of the print settings screen of the printer driver The registered size can be selected from the Print size menu NOTE To execute printing at the machine set the paper size and type in Specifying Paper Size and Media Type for the Cassettes on page 3 13 A Display the print settings screen 2 Register the paper size
183. n sleep mode the power automatically turns off The Power Off Timer is used to set the time until the power turns off The factory setting for the time until the power turns off is 1 hour To change the preset power off time refer to Power Off Rule on page 7 18 and Power Off Timer on page 7 18 To use the Power Off Timer configure the following settings e Power Off Rule on page 2 22 e Power Off Timer on page 2 23 Power Off Rule Follow the steps below to set whether the power automatically turns off when not used A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or YV key to select Common Settings and press the OK key Status Sys Menu 0 System Admin Accounting Common Settings Exit 3 Press the A or YV key to select Timer Setting and press the OK key Common Settings 0m Error Handling Date Setting Timer Setting BXit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password Upper case and lower case letters are distinguished case sensitive 4 Press the A or WV key to select Power Off Rule and press the OK key Timer Setting aa OK PanelReset Timer Interrupt Clear Power Off R
184. ncrements Y 3 86 to 11 69 in 0 01 increments Cassette 1 to 4 Set Select the paper size and media type for cassettes For information on how to select the paper size and media type refer to Cassette 1 to 4 Set Cassette 1 to 4 Settings on page 7 14 MP Tray Set Select the paper size and media type for the multi purpose tray For information on how to select the paper size and media type refer to MP Tray Set MP Tray Settings on page 7 14 Media Type Set Set weight for each media type For Custom 1 8 settings for duplex printing and media type name can be changed For details on setting value refer to Media Type Set Media Type Settings on page 7 15 System Menu and Client Tool gt Default Settings on the Machine System Menu Item Description Orig Auto Detect Orig Select whether to automatically detect originals of special or non standard size Paper Set _ NOTE For Auto Detect Orig this change is available for some countries A6 Hagaki As A6 and Hagaki are similar in size select either one of them for automatic detection Value A6 Hagaki Folio Select whether to enable automatic detection of Folio Value Off On 11 x 15 Select whether to enable automatic detection of 11 x 15 size Value Off On Media for Auto Select a default media type for auto paper selection when Auto is selected of Paper Selection If Plain is selected the paper source with p
185. nctions equipped as standard and can save scanned images on your computer A fax function is available as an option Input Data Electronic data Fax data Client Tool You can check the status and configure the scan settings of the machine from Client Tool installed on your computer Default Settings on the PC Client Qt Tool page 7 22 PREBOST ti Embedded Web Server RX a etc ese ancl You can check the status and change Print Box functions allow you to the settings of the machine from a Web temporarily save print data in the Print browser on your computer by Box on your computer and to print the connecting the machine to the PC on data via operations on the machine the network Using Print Box page 4 8 Q Embedded Web Server RX page 2 46 Embedded Web Server RX User Guide Output Data Sm CGI Copies and prints Prints data of a PC Scans originals and sends Sends originals to FAX Originals the data to a PC Copying page 5 6 ao er a Printing from PC scanning page 5 32 FAX Operation Guide X page 4 2 X 1 FAX is an option NOTE e Before using the machine be sure to read Legal and Safety Information on page 1 1 e For preparations for use of the machine such as cable connections and software installation refer to Installing and Setting up the Machine on page 2 1 e For information on how to use the operation panel and load paper refer to Preparation before
186. ne OFF and then ON Restart Network Status System Menu Counter p System gt Network Setting gt Restart Network Item Description Restart Network Restarts the network I F Block Set Interface Block Setting Status System Menu ae System I F Block Set ES p vy gt Protect this machine by blocking the interface with external devices such as USB device or optional interfaces Description I F Block Set USB Device This locks and protects the USB interface connector USB Device Value Unblock Block Option I F This locks and protects the optional interface slots Value Unblock Block NOTE This function is displayed when the optional Network Interface Kit is installed Option I F FAX This locks and protects the FAX Value Unblock Block Displayed only when the optional FAX Kit is installed Q IMPORTANT After changing the setting restart the system or turn the machine OFF and then ON System Menu and Client Tool gt Default Settings on the Machine System Menu Admin Accounting Status System Menu Counter aS Configure settings related to machine management Administrator Settin age 2 11 X Job Accounting page 8 1 Unknown ID Job page 8 16 gt Admin Accounting Common Settings Configure overall machine operation Language Status System Menu Counter Common Settings Language gt g gt guag Item Description Select the langu
187. necting the machine to the PC on the network You need to configure the following settings Network Install the software on each PC from the Product Library disk Refer to Software on Product Librar Disc Windows on page 2 26 1 The optional Network Interface Kit is required 2 25 Installing and Setting up the Machine gt Installing Software Software on Product Library Disc Windows You can use either Express Install or Custom Install can be selected for the installation method Express Install is set as the standard installation method For items that cannot be installed by using Express Install install them by using Custom Install For how to use Custom Install refer to Custom Install on page 2 29 Software Description Express Install Client Tool Utility that enables current and all supported devices status features and settings to be accessed When Client Tool is installed the following utilities are installed e Status Monitor page 7 25 e Scan Destination and Print Box settings page 7 26 page 7 32 e Configuration page 7 25 GX driver needs to be installed when using Client Tool When connecting the computer Host PC connected to the machine via USB to the computer on the network Client PC and using the machine as a shared printer Client Tool needs to be installed on the Host PC GX XPS DRIVER Printer driver for XPS XML Paper Specification format developed by Microsoft Corpor
188. nges the numeric value per Clear Reset Energy Saver Menu 1 4 Original Image 3 C ce as Stop Logout Duplex 6 G pa Combine z 9 Start Interrupt Symbols ID Card Copy Cancels the current menu setting to 2 Confirms the selected setting return to the menu one level higher For details on each function see the table below Reference Function Description page Density Adjust density Density Original Image Original Image Select original image type uplex Duplex Prints 1 sided or open book originals to 2 sided or 2 sided or open book originals to 1 sided IJ Combine Combines 2 or 4 original sheets into 1 printed page ID Card Copy Use to copy the front and back sides of a license or other ID card on one sheet of paper 1 The optional duplex unit and document processor are required for some of the duplex modes Operation on the Machine gt Copying Function Paper Selection Description Select the cassette or multi purpose tray that contains the required paper size Reference page Collate Offset Offsets the output by page or set Zoom Adjusts the zoom to reduce or enlarge the image Original Size Specify the original size to be scanned Orig Orientation Select the orientation of the original document top edge to scan correct direction Mixed Size Originals 1 Scans all sheets in the d
189. ning Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner and paper on the message display A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or YV key to select Status and press the OK key Status Sys Menu Mm Status Report Counter Exit 2 Check the status Press the A or V key to select Toner Status or Paper Status and press the OK key Status gt Printer A 1 Bot 2 Paper Status y Pause Toner Status You can check the remaining amount of toner level from 100 to 0 10 increments Paper Status The status of the source is displayed Press the gt key to view the next source Press the lt 4 key to return to the previous screen Paper Status OK Cassette 1 le aes A4 I Empty If paper has run out or the cassette is not installed Plain Empty is displayed NOTE e If the paper size is unclear appears e Cassette 2 to 4 are displayed when the optional paper feeder is installed 6 13 Checking the Status gt Checking from Client Tool Checking from Client Tool You can check the current status of the machine from the Client Tool r ify Client Tool a Preferences Properties FH l l l j Preferences Properties Address Book Maintenance Utilities Order T
190. nstall Client Tool from the provided Product Library disc NOTE For the detailed functions of Client Tool refer to Client Tool User Guide Operation Method Configure the settings on the Client Tool as follows 1 Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Select the desired tab E Client Tool a Preferences Properties FH j l i l Maintenance itilities Order Toner 3 Configure the settings 1 22 System Menu and Client Tool gt Default Settings on the PC Client Tool Screen Overview The screen overview of the Client Tool is as follows ify eS Client Tool 9 Machine list ail Preferences Device iP Properties Scan Preferences Quick Scan FAX Preferences Properties Address Book Maintenance Utilities Order Toner Ii Supplies Device Overview Toner Description The list at the top of Client Tool screen includes all of the supported machines installed on your computer You can select a machine from this list to view its properties and select available options such as configuration and maintenance Reference Page Access to printing preferences and machine driver properties Preferences Open the Printing Preferences screen for the selected machine
191. nstalling Software in Windows The following procedure is an example for installing the software in Windows 7 You can use either Express Install or Custom Install can be selected for the installation method Express Install automatically detects connected machines and installs the required software Use Custom Install if you want to specify the printer port and select the software to be installed A Insert the Product Library disc NOTE e Installation on Windows must be done by a user logged on with administrator privileges e If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel e If the autorun screen is displayed click Run Setup exe e If the user account management window appears click Yes Allow 2 Display the screen Click View License Agreement and read the License Agreement Click Accept The following procedures vary between Express Install and Custom Install Go to the appropriate step e Express Install page 2 28 e Custom Install page 2 29 2 2 Installing and Setting up the Machine gt Installing Software Express Install A Install using Express Install NOTE e The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a USB or network cable and that it is turned on and click amp Reload e If
192. nt Status System Menu Counter BS If the system menu is operated without a login account ID is not entered while job accounting is enabled the account ID must be entered before the report can be printed gt Report gt Report Print Item Description Report Print Menu Map Prints Menu Map to check the settings of the machine Menu Map MFP Status Page Prints the status page allowing you to check the information including current settings available memory space and optional equipment installed Status Page MFP Network Status Prints the network status allowing you to check the information including network interface firmware version network address and protocol Network Status Page MFP NOTE This function is displayed when the optional Network Interface Kit is installed Service Status Prints the service status More detailed information is available than on the Status Page Service personnel usually print the service status pages for maintenance purpose System Menu and Client Tool gt Default Settings on the Machine System Menu Admin Rpt Set Admin Report Settings Result Rpt Set Result Report Settings Status System Menu Counter Admin Rpt Set Os p gt Repent B Result Rpt Set Configure settings for fax functions For details refer to the FAX Operation Guide 14 FAX is an option System Confi
193. nts Corrective Actions Corrective Actions The account ID was incorrect when processing the job externally The job is canceled Press the OK key Reference Page Reference Page Inner tray is full of paper Remove the paper Remove paper from the inner tray Press Continue to resume printing Press Cancel to cancel the job Insufficient memory Cannot start the job Error Message Job Accounting restriction exceeded Job is canceled Error Message Load paper in cassette Checkpoints Is the acceptable printing count restricted by Job Accounting exceeded Checkpoints Is the indicated cassette out of paper Job cannot be started Try again later Corrective Actions The printing count exceeded the acceptable count restricted by Job Accounting Cannot print any more This job is canceled Press the OK key Corrective Actions Load paper Reference Page Reference Page Load paper in cassette Displayed alternately Press OK to continue using cassette Does the selected paper size matches the paper size loaded in the specified paper source Load paper Select Paper to select the other paper source Press the OK key to print on the paper in the currently selected paper source Load paper in MP tray Is the paper of the selected size loaded in the multi purpose tray Load paper Load paper in MP tray t Displayed
194. ocument processor even if they are of different sizes EcoPrint Saves toner when printing Backgrnd Density Removes dark background from originals such as newspapers Margin Adds margin white space when printing to allow you to bound copies Border Erase Erases black borders around original when printing Continuous Scan Scans a large number of originals in separate batches and then produce as one job Auto Rotation Rotates image 90 degrees when original and paper source sizes are the same but their orientation is different File Name Entry The optional document processor is required Adds a file name Operation on the Machine gt Copying Density Adjust density Press the A or V key to select Darker 3 to Lighter 3 Original Image Select original image type Description Text Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Sharply renders pencil text and fine lines Duplex Produces two sided copies You can also create single sided copies from two sided originals or originals with facing pages such as books The following modes are available One sided to Two sided Produces two sided copies from one sided originals In case of an odd number of originals the back side of the last copy will be blank The optional duplex unit is required The following binding options are availa
195. ogin password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 4 Press the A or YV key to select Power Off Timer and press the OK key Timer Setting oma OK Interrupt Clear Power Off Rule Power Off Timer EXit 2 Set the power off time Press the A or Y key to select the power off time and press the OK key Power Off Timer gt 3 hours Q 2 hours 1 2 J 2 24 Installing and Setting up the Machine gt Installing Software Installing Software Install appropriate software on your PC from the Product Library disc When Using the Machine as the Shared Printer Printing from the PC on the network becomes possible by connecting the PC Host PC which is connected to the machine via USB to the PC on the network Client PC You need to configure the following settings Client PC Host PC T Ep Settings of Host PC e Install the software from the Product Library disk Refer to Software on Product Library Disc Windows on Settings of Client PC page 2 26 Configure the shared printer e Configure the shared printer settings settings for each Client PC Refer Refer to Sharing Printer on the Host to Adding the Shared Printer on the PC on page 2 33 Client PC on page 2 33 When Using the Machine as a Network Printer 1 Network printing becomes possible by con
196. on Y Change names for Custom 1 8 Names should be not more than 16 characters Selecting media type at multi purpose tray the name after change will be displayed Character Entry Method page 10 4 System Menu and Client Tool gt Default Settings on the Machine System Menu Preset Limit Status System Menu Counter Item Description Preset Limit Restrict the number of copies that can be made at one time Value 1 to 999 copies Measurement b gt Common Settings gt Preset Limit Status System Menu Counter Item Description Measurement Select inch or metric for the unit for paper dimensions Value inch mm Error Handling b gt Common Settings gt Measurement Status System Menu Counter b gt Common Settings gt Error Handling Description Error DuplexPaperError Set what to do when duplex printing is not possible for the selected paper sizes and Handling media types Value 1 sided Printed in 1 sided Display Error Message to cancel printing is displayed PaperMismatchErr Set what to do when the selected paper size or type does not match paper size or type loaded in the specified paper source while printing from the computer by specifying the cassette or multi purpose tray Value ignore The setting is ignored and the job is printed Display Error Message to cancel
197. oner Supplies Device Overview Description 1 Machine status Show a 3D image of the selected machine and its current status Click Refresh to refresh the machine status 2 Supplies Show the toner status Device Overview Show the machine settings r System Menu and Client Tool This chapter explains the following topics Default Settings on the Machine System Menu ccceccceseeceeceeeeeeeeeeeeeeeeeseeeeesseeeesseeeeeseeeeesaeeeesaaeeeeseeeesaess 7 2 System Menu Settings acetasteseteatesunededdcaseteacscssahebeddedonstansand cee ndoat onchetedadaedauneadasuendaatonsbebngedtmerhouasabeeiuaadeetn 7 3 R ODON aienea speared seen ep eget coe ee eee E ee asec nceesenen 7 5 SUN E xem sonieen cous ee ceaaacce fuse suet E EA AE A I 7 6 PACHA MNS CO UII Goes eSge deep sic sate E adeeavestsnphcenaescaeneteouet anna nsaaseaost te eeeneasacedes E AE 7 10 OTM ES Eia lt claw ec E T nce anie ce E A E A T E E E E E E E 7 10 MODY xaasececkcwsucemoneudecusanetdesettanteceduapad E 4 ysanssscteapol cones sdaneceenseiteasecamelemtes a amedacies 7 20 PANOT aaeeei Ea A darter outa nereearnatiioa dant AE E E EEE A E E saci E AE EA E AA AEE 7 20 FD E EA reg ee eerie sb E eee E sete ssn hea eee pate sete Dende E ase Pade EI E O neon 7 20 Edir DESIRA ON aeir re eecrnere E EAEE A A acti oa nee doled omens AA E E AE 7 21 Adjust Maint Adjustment Maintenance ccccccseeeccceeceeeaeeeeeseeeeesaee
198. or Scan Using Quick Scan TWAIN on page 8 13 To Manage the Scan Job Account by Using WIA To manage the scan job account by using WIA you need to configure the WIA driver settings on the computer Host PC connected to the machine via USB Refer to Job Accounting for Scan Using WIA on page 8 14 7 To Manage the FAX Job Transmitted from a PC 2 To manage the number of FAX jobs transmitted from the PC you need to configure the settings by using the FAX Driver on the PC Refer to Job Accounting for the FAX Transmitted from a PC on page 8 15 2 The optional FAX Kit is required 8 3 Job Accounting gt Enabling Job Accounting Enabling Job Accounting Enable job accounting Use the procedure below A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key Status Sys Menu 0 Counter System Admin Accounting Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 3 Press the A or V key to select Job Account Set and press the OK key 2 Enable job accounting 1 Press the A or V key to selec
199. pics DT O aS ee E IE O E E E eee E eee Placing Originals on the Platen sicecesiiscbedesadcaclivetadsestudedddanctugncedbasdudoghteasudvasedbantelnesdseskanesediveneeedoaehexdunddceQis Loading Originals in the Document Processor Option cccceccceseeeeeeeeeeeeeeeeeeeeeeeaeeeeeaeeeeseeeeeeaeeeeesaes Checking the Equipment s Serial Number cccseccececececeeeceececeeceeceecseeecseeceuecsaeesaeessueesuessueesausesaeessaeegas CODYN oee E A E E A BASC 0 2 21 16 eer a ETE a EE E ES N er eee EO N ES E OA OUDETO ODY aar E EEE E E E E E E eee ee eee D Ca COD ereire ees Hare EEE E EAA E EA AE E R UPS NG VOUS F NEON se EE T E E E E O FP OMG AINA eere a at ee E ec AEE mr ta E E E EA EA S Select Key LUNGS oreista i ane erie pe a an A E AE E A EE E ES aed aigenuenaceneicees IC SIN OS sree E S uasandaaands AUMUND sect tet licence lec act trcnh rs dice dts avis teen wiecue GS mk shells ak ie etovas nia an Sasi higs E Ga FOW of Scan OperalionS cecececesecancescasee ce gecenesace nee edenpedeceesesecncie seinen i E EEE Scan the Image to the Specified Destination 20 cecccccecceecseeeeceeeeeseeeeesaeeeeseeeeeseueeeeeeeesseeeesseeeeenees Scan the Image by Selecting the Destination QUICK Scan s nsnennensnnnsnnnnennnsnrrnsrrrrnrrnsrrrrsnrrnenrennne Scanning USING TM VAIN ssecteaancattetnctelssitcmuetua diesel ictauincnomest a andi Daina aen E A ENEN R ES ERES C TEENI SOUS sorea N EE E How to use the FAX Function
200. plain paper recycled paper or color paper Cassette 1 hold up to 300 sheets of plain paper 80 g m7 For details of the supported paper sizes refer to Choosing the Appropriate Paper on page 10 9 For the paper type setting refer to Media Type Set Media Type Settings on page 7 15 NOTE Do not pull out more than one cassette at a time 2 Push down on the cassette base plate and secure it 3 Preparation before Use gt Loading Paper 3 Adjust the cassette size 1 Holding the paper width adjusting tab move the paper width guides to fit the paper Paper sizes are marked on the cassette 2 Squeeze the ends of the bottom of the paper length guide and move the guide to fit the length of the paper Paper sizes are marked on the cassette 4 Load paper 1 Set the paper strait from the upper part 3 8 Preparation before Use gt Loading Paper Q IMPORTANT Load the paper with the print side facing up After removing new paper from its packaging fan the paper before loading it in the cassette Refer to Precaution for Loading Paper on page 3 6 Before loading the paper be sure that it is not curled or folded Paper that is curled or folded may cause paper jams Ensure that the loaded paper does not exceed the level indicator see illustration below The paper length and width guides must be adjusted to the paper size before loading the paper Loading the paper without adjusting these guides may
201. r level alert Select to create an alert when the toner starts running low and then select a percentage between 0 and 100 If the toner level goes below this percentage an alert icon is displayed on the Supplies tab at the bottom of Client Tool screen Enable event Select to activate the notification feature for selected machine events When selected notification notification options are available Enable pop up When selected a pop up message appears in the lower right corner of the screen for each notification selected event as it occurs Events list Select one or more events for the notification To select all events select Events Sound file With one or more events selected select to enable sound notification Type the location of a sound file WAV or click Browse to find a sound file located on your computer You can press the arrow button to hear the selected sound Use Text to Speech With one or more events selected select and type your preferred text The Microsoft Text to Speech utility reads the text and plays it in a spoken voice You can press the arrow button to hear the selected text 1 25 System Menu and Client Tool gt Default Settings on the PC Client Tool scan Destination Settings Configure the Scan Destination settings on Scan Destination of the Device tab Q IMPORTANT To reflect settings in the machine the Reset key on the operation panel of the machine needs to be pre
202. r of pages scanned Press the gt key to view the next screen Press the lt 4 key to return to the previous screen FAX TX Pages a Displays the number of pages faxed FAX TX Time 1 Displays the total duration of FAX transmissions Counter Reset Resets the counter Press Yes in the confirmation screen Displayed only when the optional FAX Kit is installed To check other items press the OK key to return to the screen one level higher Job Accounting gt Configuring Job Accounting Account Report Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report Reports have different formats depending on how the count of copiers and printers is administered When Split is selected for Managing the Copy Printer Count ACCOUNT REPORT MFP For the count by paper size the report will be printed by size Use the procedure below to print a job accounting report A Prepare paper Check that A4 or Letter paper is loaded in the cassette 2 Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key Status Sys Menu M Counter System Admin Accounting Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 Th
203. r sending faxes Displayed only when the optional FAX Kit is installed Job Accounting gt Configuring Job Accounting Cnt by PaperSize Paper Size 1 to 5 Description This counts the number of pages by paper size e g Letter In addition to paper size media type can also be specified e g count the letter size color paper used If you do not specify the media type the number of used sheets will be counted for the specified sheet size regardless of the media type NOTE Paper size is available in five types 1 to 5 These types are specified in accounting reports Refer to Account Report Accounting Report on page 8 20 Value Off On Paper Size A3 A4 A5 B4 B5 Folio Ledger Legal Letter Statement Media Type All Media Types Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 to 8 Job Accounting gt Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed Counts are classified into Total Job Accounting and Each Job Accounting A new count can also be started after resetting the count data which was stored for a certain period of time Status System Menu Counter Total Accounting b gt Admin Accounting gt Job Account Set gt Each Job Accodm Total Accounting This counts the number of pages for all accounts and r
204. r the Account ID containing as many as eight digits 3 Click OK 8 13 Job Accounting gt Setting an Account Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting Setting WIA Driver To manage the number of jobs scanned by using WIA you need to configure the following settings by using the WIA Driver on the PC Host PC connected to the machine via USB A Display the screen 1 Click Start button on the Windows and enter Scanner in Program and File Search Click View scanners and cameras in the search list then the Scanners and Cameras screen appears NOTE In Windows 8 click Search in charms and then Settings and enter Scanner in the search box Click View scanners and cameras in the search list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties s 2 Configure WIA Driver 1 Select the checkbox beside Account ID on the Settings tab and enter the Account ID containing as many as eight digits 2 Click OK 8 14 Job Accounting gt Setting an Account Job Accounting for the FAX Transmitted from a PC The number of FAX jobs transmitted from the PC can be managed by Job Accounting NOTE The optional FAX Kit is required Setting FAX Driver To manage the number of FAX jobs tran
205. re Use This chapter explains the following operations Using the Operation Panel ssciscseiatelyc wncrennilensecacteeiciedinontieeucinncin autbontisiasionissiiennpatincnusteds bemendeunatmmaaceneedtenkadupecsenutelievenenusloastieaes 3 2 Operation Panel KOyS sacetestsenceces eeeteahlstaeudivesatnessdensouene ced saree acne oncuetedadaoetuauce din ctudeaslasouiadaatecr secasabondnageents 3 2 Deira ONG MOG as cece cctee cee net cee E A E E E E EA 3 3 Display for Originals ANd Paper cccccccsscccesececeeecccceneecceuceecueecceusesseseeseueeecsueeesaueeessageessegeeeseneeessaes 3 4 POD OOI aroa aa dnaccagsedgocsencsesasuedede a ansueaass anne sees samsedaace sce E dye E E E 3 4 HC AINA AO SNe testers ea nt ett cpp slo snr eect E E etnies Peers E E ative Adtind aslia E E E A 3 5 Frocaulon TOP ILO AGING PADOT arse teicssd yan receasactecegand E val coancasanrecuscd nnicineee banredaaneawalclaceetamtansmaretiantesat 3 6 Loading in the Cassettes risccsccocsconasaeAantiedsnd cassie ondvandsauaniienaties dacueddedianseaatebeadaultneiendenvubetneediiedeladiaidsemedimnnece 3 7 Loading Paper in the Multi Purpose Tray cccccccscccsececeececeeeeceeeecsececseeeceusensuseseueescseeenseesegeessaseees 3 10 Specifying Paper Size and Media Type cccccsssccccseccccesecceeececcaueeceaueeceeaeeessaeeesueeessueeessageesseseesseas 3 13 3 1 Preparation before Use gt Using the Operation Panel Using the Ope ration Panel Operat
206. rement Error Handling Date Setting EXIT NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 2 13 Installing and Setting up the Machine gt Default Settings of the Machine 2 Configure the settings Date Setting Wy Date Time Date Format Time Zone Exit 1 Press the A or V key to select Time Zone and press the OK key Press the A or V key to set the time zone and press the OK key Press the A or WV key to select Summer Time and press the OK key Date Setting Date Format Time Zone Summer Time EX1t NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear Press the A or Y key to select Off or On and press the OK key Summer Time CE OK 01 off On Press the A or Y key to select Date Time and press the OK key Date Setting gt Date Time Date Format Time Zone Exit Press the A or V key to set the year month and day Date Time lt OK Year Month Day o o Time Zone Pfic Time joe Press the lt 41
207. rinter icon displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer 2 Click the file for which you wish to cancel printing and select Cancel from the Document menu 4 7 Printing from PC gt Using Print Box Using Print Box Print Box is a function to temporarily save a printer document in the box on a PC and execute printing at the machine A job is not printed until you operate the machine and this prevents the printed papers from being taken by someone With a PIN code assigned to the Print Box you can further strengthen security If you configure settings in the Print Box of Job tab of the printer driver and then print the printed data will be saved in the box on the PC and printing can be executed at the machine The Print Box can be set in the Client Tool Refer to Default Settings on the PC Client Tool on page 7 22 Flow of Operations of Print Box When connecting the machine to the PC via USB page 4 8 When connecting the machine to the PC on the network page 4 9 Flow of Print Box operation when the machine and a PC are connected via USB Client PC Network e _ S eb S eb lt prar pam e O Use the Preset Print Use Multiple Print Box My Document Boxes Perform the Express Install gt Installing Software page 2 25 Perform the Express Install gt Installing Software page 2 25
208. river To manage the number of jobs to be printed from the PC on the network you need configure the following settings by using the printer driver on the PC 1 Display the screen 1 Click Start button on the Windows and then click Devices and Printers NOTE In Windows 8 select Settings in charms on Desktop and select Control Panel and then Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click Administrator on the Device Settings tab Configure the settings 1 Select Job accounting on the Job Accounting tab a no General Lock Settin Job Accounting 1 Wy UT Spurn OLLUUTIL iw 2 Prompt for account ID Prompt for account ID and validate Display account ID list Account IDs Account ID Description Oo I gt m a m a m Edit Export 2 Set the Account ID Use specific account ID Enter the Account ID Printing will be performed using the entered Account ID Prompt for account ID A screen for entering the Account ID will be displayed when attempting a printing The Account ID must be entered each time a printing is attempted Prompt for account ID and validate A screen for entering the Account ID will be displayed when attempting a printing The Account ID stored in the Account ID list needs to be entered The Account ID mu
209. ry and how to cancel jobs being printed or waiting to print Also explains how to check paper and toner levels and how to check the device status System Menu and Client Tool Explains System Menu related to overall machine operation and utilities Job Accounting Explains job accounting Troubleshooting Explains what to do when toner runs out an error is displayed or a paper jam or other problem occurs Appendix Describes convenient options that are available for the machine Provides information on media types and paper sizes and gives a glossary of terms Explains how to enter characters and lists the specifications of the machine xii gt About the Operation Guide this Guide Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below Click an item in the Table of Contents to jump to the corresponding page Click to move from the current page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page a 68 3 Lue 7 Tools Sign Comment Operation on the Machine gt Loading Originals Loading Originals P Preface LP Contents Placing Originals on the Platen LP Overview You may place books or magazines on the platen in addition to ordinary sheet originals N OT E P Machine Features ae UF Guides Provided wi
210. s C Remove devices drivers and utilities Language English Z crama Install devices and utilities Products to Install 0 items Move the items to the Products to Install list F ZZ rivers Versio Descri ption a GX DRIVER v6 0 22 17 Recommen ded Extended functionality printing GX XPS DRIVER v3 0 22 11 Extended printing from XPS application to printers FAX Driver v3 6 23 04 Print directly to built in FAX modem TWAIN Driver GX v1 5 22 25 Scan from TWAIN supported applications Laat Danann at ea te 5 drivers vit Name Versio n Descri ption NETWORK PRINT MONITOR 1 v5 3 7116 1 Utility for remote printer monitoring Client Tool vi 2 23 21 Access device features settings and status Use host name as port name 2 utiliti The following buttons are available This button is used to switch the display between icon and text display zz mm This button is used to select multiple items If the target device is not displayed press this button to directly select the device to be used NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a USB or network cable and that it is turned on and click Reload 2 Select the device to be installed and driver to be installed and then click the arrow button to move it to the Products to Install l
211. s Exit 4 Use the numeric keys or press the A or V key to set the IP address IP Address Wy You can set any value between 000 and 255 Increase or reduce the figures by pressing the A or V key Use lt 4 or gt to move the position being entered which is shown highlighted 5 Press the OK key 2 16 Installing and Setting up the Machine gt Default Settings of the Machine 6 Press the A or V key to select Subnet Mask and press the OK key IPv4 Setting ma OK Auto IP IP Address Subnet Mask Exit 7 Use the numeric keys or press the A or V key to set the subnet mask Subnet Mask OK MRR o o You can set any value between 000 and 255 The entry method is the same method as the IP address 8 Press the OK key 9 Press the A or V key to select Default Gateway and press the OK key IPv4 Setting V OK IP Address A Subnet Mask 1 e 2 Default Gateway A EXIT 10 Use the numeric keys or press the A or WV key to set the default gateway Default Gateway aa OK MRR o o You can set any value between 000 and 255 The entry method is the same method as the IP address 11 Press the OK key Q IMPORTANT After changing the setting restart the network from System Menu or turn the machine OFF and then ON Restart Network page 7 9 NOTE The network can be configur
212. s and press the OK key Status Sys Menu M Status Report 1 8 2 Counter y Exit 3 Press the A or V key to select Print Job Status Send Job Status or Scheduled Job and press the OK key Status CE OK Print Job Status A Send Job Status 1 2 Scheduled Job y Pause 6 2 Checking the Status gt Checking Job Status 2 Select the job you want to check 1 Press the A or V key to select the job you want to check and press Menu Print Job Status f 0001 Hdoc001 gt 0002 Pydoc002 doc 1 0003 hMi c r gee 2 os os 2 Press the A or Y key to select Detail and press the OK key Menu Ww 01 Cancel Job A 1 2 A Jobs Detail Status is displayed 3 Check the status Press the gt key to view the next screen Press the lt 44 key to return to the previous screen 0001 Detail CER OK Status 1 7 Processing Print Job Status Description Status Status of job Processing The status before starting to print Waiting Print Waiting Pause Pausing print job or error Canceling Canceling the job Interrupt Printing has been suspended due to interrupt copy operation The job is finished Accepted Time Accepted Time of job Job Name When the job name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to
213. s of size Mixed Size Orig Mixed Size Originals page 5 22 Scan a large number of originals in separate batches and produce as one job Continuous Scan It is useful when preparing many page handouts When a large number of originals cannot be placed in the document processor at one time the originals can be scanned in separate batches and then copied as one job O Continuous Scan page 5 25 X vii Scan documents into high compression PDF files High Compression PDF PDF You can create documents in high quality color PDF format with file capacities as small as black and white documents This function allows you to scan documents into high compression PDF files while maintaining the legibility As full color documents can be compressed to files as small as black and white documents they are suitable for mail attachments Quick Scan TWAIN Settings page 7 29 gt Machine Features Optimize your office workflow Separate each page of a scanned document into a single file File separation You can create a single file for each page of a document A single file is created and saved for each page of the original that was scanned A three digit serial number such as abc_001 pdf or abc _002 pdf is attached to the end of the file name Quick Scan TWAIN Settings page X 7 29 Save energy and cost Reserve FAX transmission Standby Transmission You can reserve
214. s the user to access all pages including Address Book and Settings on the navigation menu The factory default setting for the default user with administrator privileges is shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive Settings that the administrator and general users can configure in Embedded Web Server RX are as follows Setting Description Administrator General User Device Information The machine s structure can be checked Configuration Counter About Embedded Web Server RX Job Status Displays all device information including print and scan jobs scheduled jobs and job log history Printing Job Status Printing Job Log Sending Job Status Scheduled Jobs Sending Job Log Address Book Create edit or delete addresses and address groups Address Book One Touch Key Device Settings Configure the advanced settings of the machine Paper Feed Output Original Document Energy Saver Timer Date Time System Function Settings Configure the advanced function settings Common Job Defaults Copy Printer E mail FAX Forward Rules i Operation Panel Network Settings Configure the network advanced settings General TCP IP Protocol Security Settings Configure the security advanced settings Device Security Network Security Certificates Management Configure the
215. s to Sleep mode after it has finished printing For more information see Sleep and Sleep Timer on page 2 20 Power Off Mode The device automatically turns its power off when 1 hour has passed since the device was last used The amount of time of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer setting For more information see Power Off Timer on page 2 22 Automatic 2 Sided Copy Function This device includes 2 sided copying as an optional function For example by copying two 1 sided originals onto a single sheet of paper as a 2 sided copy it is possible to lower the amount of paper used For more information refer to Duplex on page 5 13 Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources Duplex mode also reduces the amount of paper that must be purchased and thereby reduces cost It is recommended that machines capable of duplex printing be set to use duplex mode by default Resource Saving Paper For the preservation and sustainable use of forest resources it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognised ecolabels which meet EN 12281 2002 or an equivalent quality standard be used This machine also supports printing on 64 g m paper Using such paper containing less raw materials can lead to further saving of forest resources
216. scccsececseeccececsusenseseseusecsuseceusessusensesesuecsseeensatensesenanees 2 47 2 1 Installing and Setting up the Machine gt Part Names Part Names Machine Exterior 1 2 3 4 9 10 11 12 13 1 Document Processor DP 8 Operation Panel 2 Original Width Guides 9 Cassette 1 3 Original Table 10 Front Cover 4 Original Eject Table 11 Power Switch 5 Slit Glass 12 Handles 6 Original Size Indicator Plates 13 Inner Tray 7 Platen Optional Equipment page 10 2 2 2 Installing and Setting up the Machine gt Part Names 14 15 16 14 Paper Width Adjusting Tab 15 Paper Length Guide 16 Paper Width Guide 17 Cleaning Cloth Compartment 18 Original Stopper 19 Right Cover 1 Lever 20 Right Cover 1 21 Paper Width Guide 22 Multi Purpose Tray 23 Support Tray Section of the Multi Purpose Tray 2 3 Installing and Setting up the Machine gt Part Names Connectors Interior USB Interface Connector Option Interface Slot 1 Toner Container Toner Container Lever ao A W N gt Waste Toner Box 2 4 Installing and Setting up the Machine gt Part Names With Optional Equipments Attached Original Cover Document Processor DP Cassette 2 Cassette 3 Cassette 4 Duplex Unit Right Cover 2 Right Cover 3 Right Cover 4 Optional Equipment page 10 2 Oo AO N O oa A W N gt 2 5 Installing and Setting up the Machine gt Connecting the Machine and Other Devices Connecting the Ma
217. seesa cece ccc acta ce eto les esas sees iano cca seen ete ere nee entice E nigeria eng sour eameconeees 7 20 EC DESINIT nen oxi E acto obo T 1 21 Adjust Maint Adjustment Maintenance ccccseccecsseeeeceeceeeeeeeesaeeeeeaeeeeeaeeeesaees 7 21 Default Settings on the PC Client Tool ccc eeeceeeeeeeeeeeeeeeeeeeeeeeneeeeneeeeneesenensenessnnees 7 22 Operation MeiNod iiss ss eccderndon ecmetw nena aeaa e OEE EE ERARE neces EOAR 1 22 GMC OVETVIGW sae sdesaseoee iinn OENE E cessed adeeb uisvecan EEE 1 23 Configuring the Administrative Settings cccccccccccccsecceeeeseeeseeeseeeeaeeeseeeseeeeaeeeaees 7 25 SCAN Destination Settings 22 0 ccccccccsecccececeeecseccseeceeeeceecaeecueceeceueesueesseeseesaseeas 7 26 Quick Scan TWAIN Settings secsscscceiciacdninsncmesind saci lableuadacneelamdsanouasensseverdvendanncdosuacsiencdale 7 29 FFU OS NS ster csc E E E c cen atebey A TE 1 32 JOD ACCOUNTING aridinio AAE O Overview Of Job Accounting sssssnssennsnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 8 2 To manage the job account from PC a saannannnnsnnnennennsnnsnrnenrenrerrnrrrnrnnrrerrsnrnnrrnrrerrerrnne 8 2 Enabling Job Accounting sassassnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ennenen 8 4 SENNO aN ACC NN saie cate ute tt se oe mre E E E EA acne recone 8 5 PROG an ACCOUNT serein srae eee E an naeen weer O O ec 8 5 Restricting the Use of the Mach
218. sidaxuddasiccuessdessneesatedesduand uabosteindenstesdedsdeudedoadiast 4 13 4 1 Printing from PC gt Printing from PC Printing from PC Follow the steps below to print documents from applications NOTE e To print the document from applications install the printer driver on your computer from the supplied Product Library disc e In some environments the current settings are displayed at the bottom of the printer driver m gl Quick Print Orientation Collate Duplex Pages per sheet EcoPrint Tse Custom button selection i Basic Copies collate duplex i gH eueep gt s b ennb esop n p JL Layout tal Pages eet booklet scale Reset Finishing Sepa Printer profiles Im ga Publishing Factory LS Cover mode page insert Default gt Job ob stor o Advanced S plug ins e When printing the cardstock or envelopes load the cardstock or envelopes before performing the following procedure Refer to When you load envelopes or cardstock in the multi purpose tray on page 3 12 A Display the screen Click File and select Print in the application 2 Configure the settings 1 Select the machine from the Name menu and click Properties 1 2 Document and Markups v Print Range Preview Composite All K 210 02 __ Current view Current page Pages 1 Subset All pages i
219. sing recycled paper in volume try testing a sample to ensure satisfactory print quality 10 15 Appendix gt Specifications Specifications Q IMPORTANT Specifications are subject to change without notice Common Functions Item Type Description Desktop Printing Method Electrophotography by semiconductor laser single drum system Paper Weight Cassette 64 to 105 g m Multi Purpose Tray 45 to 160 g m 230 g m Cardstock Paper Type Cassette Plain Rough Vellum Recycled Preprinted Bond Color Colour Prepunched Letterhead Thick High Quality Custom 1 to 8 Multi Purpose Plain Transparency OHP film Rough Vellum Labels Recycled Tray Preprinted Bond Cardstock Color Colour Prepunched Letterhead Envelope Thick High Quality Custom 1 to 8 Paper Size Cassette A3 B4 A4 A4 R B5 B5 R A5 R Ledger Legal Oficio Il Letter R Letter Statement R Folio 8K 16K 16K R 216 x 340 mm Multi Purpose Tray A3 B4 A4 A4 R B5 B5 ISO B5 R A5 R B6 R A6 R Oufukuhagaki Hagaki Envelope DL Envelope C5 Envelope C4 Envelope 10 Envelope 9 Envelope 6 3 4 Envelope Monarch Youkei 2 Youkei 4 Ledger Legal Oficio II Letter Letter R Statement R Executive Folio 216 x 340 mm 8K 16K 16K R Size Entry Metric X 148 to 432 mm in 1 mm increments Y 98 to 297 mm in 1 mm increments Inch X 5 83 to 17 00 in 0 01 increments Y 3 86 to 11 69
220. sitioning Mark Orig Binding Set the default for the binding orientation of two sided originals to produce two sided copies Value Left Right Top BookOrg Set the default for the binding orientation of open book originals to produce two sided Binding copies Value Left Right Finish Binding Set the default for the binding orientation of finished two sided copies Value Left Right Top 1 Displayed only when the optional document processor is installed System Menu and Client Tool gt Default Settings on the Machine System Menu Copy Status System Menu Counter Configure settings for copying functions p gt Copy Description Paper Selection Set the default paper selection Value Auto Def PaperSource AutoPaperSelect If Auto is selected for Paper Selection set the paper size selection method when the zoom changes Value MostSuitableSize Selects paper size based on the current zoom and the size of the original Same as OrigSize Selects paper that matches the size of the original regardless the zoom Auto Priority When a paper source of different size from the original is selected select whether automatic zoom reduce zoom is performed Value Off On Select Key Set Commonly used copying functions can be registered to the Select key Functions can be easily configured by pressing the Select key Value None Paper Selection Collate Offset Zoom Original
221. smitted from the PC you need to configure the following settings by using the FAX Driver on the PC A Display the screen 1 Click Start button on the Windows and then click Devices and Printers NOTE In Windows 8 select Settings in charms on Desktop and select Control Panel and then Devices and Printers 2 Right click the name of the machine to be used as the FAX Driver and select Printing preferences from the resulting pull down menu Click FAX TX Setting in the Printing Preferences window 2 Configure the settings 1 Select Job Accounting on the Authentication tab v Use Specific Account ID C Prompt for Account ID SNMP Settings C Cancel 2 Select either Use Specific Account ID or Prompt for Account ID as desired Use Specific Account ID Enter the Account ID Transmission will be performed using the entered Account ID Prompt for Account ID A screen for entering the Account ID will be displayed when attempting a transmission The Account ID must be entered each time a transmission is attempted 3 Click OK 8 15 Job Accounting gt Setting an Account Unknown ID Job This specifies the behavior for handling the jobs sent with unknown account IDs i e unsent IDs The setting items are as follows Descriptions Permit The job is permitted to be printed Reject The job is rejected not printed A Display
222. sor when entering the characters Finalizes a function or menu and numbers that have been entered Energy Saver c DEF Returns to the previous display Reset Energy Saver D Stop Logout Ww ry Start interrupt Clear C Puts the machine to sleep or wakes it up Cancels or pauses the job in progress Logout Returns to the account ID entry screen i e logout Clears entered numbers and characters 1 The optional FAX Kit is required Starts copying and scanning operations and processing for setting operations Interrupt Displays the Interrupt Copy screen Preparation before Use gt Using the Operation Panel Operation Method This section explains how to operate the setting menus on the message display Displaying the Menus and Configuring Settings Press the Status System Menu Counter key Function Menu key or function keys to display the setting menus Press the A key V key lt 4 key gt key OK key or Back key to select a menu and perform settings Ready to copy Copies ik Fel aD Jol raper J 24g 100 I Zoom Status System Menu Counter Normal screen Press the Status System Menu Counter key Function Menu key or function keys to display the setting menus Ready to copy Copies ka alp A4 gd 100 Zoom FI Paper i
223. ssed NOTE Scan Print Box and device monitoring will be disabled while the Scan window is open Item Description Destination number Select the destination number 1 to 30 to be registered When a destination number is selected the settings registered in that number appear in the right hand screen Summary Shows a list of the settings of the selected program Display name Set a name for the destination Up to 16 characters can be entered This name is displayed when you select a destination on the machine operation panel Connection Settings Select the interface used to connect with the machine When connecting the machine to the PC on the network configure the host name or IP address of the PC in use Refer to When Connecting the Machine to the PC on the Network on page 2 42 Original size Specify the size of originals being scanned Value Auto A3 A4 A5 A6 B4 B5 JIS B6 Folio 216 x 340 mm Ledger Letter Legal Statement 11 x 15 Oficio Il 8K 16K Hagaki Ofuku Hagaki Custom NOTE Refer to Custom Orig Size on page 7 12 for selecting Custom Original image Select image quality suited to the type of original Value fl I Text Photo Photo Text Duplex 2 Set duplex of original Value a i WEA oT Binding left right Binding top Original orientation Select the orientation of the origin
224. st be entered each time a printing is attempted Display account ID list The Account ID list is displayed when printing The Account ID to be used needs to be selected from the list 3 Click OK NOTE For other settings of job accounting refer to Printer Driver User Guide 8 12 Job Accounting gt Setting an Account Job Accounting for Scan Using Quick Scan TWAIN The number of jobs scanned by using Quick Scan TWAIN can be managed by Job Accounting Setting TWAIN Driver To manage the number of jobs scanned by using Quick Scan TWAIN you need to configure the following settings by using the TWAIN Driver on the PC connected to the machine A Display the screen 1 Click Start button on the Windows and then select All Programs Client Tool and Client Tool to start Client Tool NOTE In Windows 8 select Search in charms Apps and then Client Tool 2 Select Preferences of the Scan tab E Client Tool 2 rs 2 Configure TWAIN Driver 1 Click Authentication E z Reset Original size Sharpen A4 x low x Feed method Original image Auto z Text Photo x Scan color Density 0 Full color X p g ig Resolution 300x300 dpi M4 2 Reverse image Orientation ra Z A f lt ails o SSL Help ff Authentication oK close 2 Select the checkbox beside Account ID and ente
225. stem Menu Counter Status Print Box page 4 13 Print Job Status page 6 2 Send Job Status page 6 2 Scheduled Job page 6 2 Print Job Log page 6 6 Send Job Log page 6 6 Scanner page 6 12 Printer page 6 12 FAX refer to FAX Operation Guide Toner Status page 6 13 Paper Status page 6 13 Report Report Print Menu Map page 7 5 Status Page page 7 5 Network Status page 7 5 Service Status page 7 5 Admin Rpt Set refer to FAX Operation Guide Result Rpt Set refer to FAX Operation Guide Counter page 2 45 System FAX is an option Network Setting TCP IP Settings TCP IP page 7 6 IPv4 Setting page 7 6 IPv6 Setting page 7 7 Bonjour page 7 7 Protocol Detail page 7 8 Secure Protocol SSL page 7 8 LAN Interface page 7 9 Restart Network page 7 9 I F Block Set USB Device page 7 9 Option I F page 7 9 Option I F FAX page 7 9 XVII gt Menu Map Admin Accounting Admin Setting page 2 11 Job Account Set Job Accounting page 8 4 Account Report page 8 20 Total Accounting page 8 19 Each Job Account page 8 19 Account List page 8 5 Default Setting page 8 17 Unknown ID Job page 8 16 Common Settings 1 FAX is an option Language page 7 10 D
226. t 200x200 Off ll Resltion Duplex The base screen for fax appears Place the originals NOTE For loading instructions refer to Loading Originals on page 5 2 Select the transmission method There are two transmission methods memory transmission and direct transmission Memory transmission The original is scanned into memory before communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned 4 FAX is an option For details refer to FAX Operation Guide 5 43 Operation on the Machine gt How to use the FAX Function Specify the transmission destination 4 ABC DEF FAX No Entry ma OK 01234567898 chain W etai J Enter the fax number of the receiving system using the numeric keys NOTE The destination can be set by using the Address Book and One Touch Keys For details refer to FAX Operation Guide FAX is an option 5 Select the functions Function Clear Reset Energy Saver Menu c Original Image Stop Logout G pa Duplex Combine Start interru pt Symbols ID Card Copy Select the FAX functions to use For details refer to FAX Operation Guide 4 FAX is an option G Press the Start key Start Transmission starts 5 44 6 Checking the Status This chapter
227. t Job Accounting and press the OK key 2 Press the A or V key to select On and press the OK key NOTE e To disable job accounting select Off e If job accounting setting is completed by selecting other function keys such as the Copy key a logout is automatically executed and the screen to enter the Account ID appears To continue the operation enter the Account ID 8 4 Job Accounting gt Setting an Account Setting an Account You can add change and delete an account and set the restriction for each account Adding an Account Up to 30 individual accounts can be added The following entries are required Descriptions Account Name Enter the account name up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 99999999 Restriction This prohibits printing scanning or restricts the number of sheets to load Refer to Restricting the Use of the Machine on page 8 7 A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key Status Sys Menu 0 Counter System Admin Accounting Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User
228. t Glass When using the document processor clean the slit glass surface and the reading guide with the dry accessory cloth Dirt on the slit glass or the reading guide may cause black streaks to appear in the output Q IMPORTANT Do not use water soap or solvents for cleaning 1 rae 2 FT 9 2 Troubleshooting gt Regular Maintenance Toner Container Replacement When toner runs low Toner is low appears in the message display Make sure you have a new toner container available for replacement When the message display displays Add toner replace the toner NOTE e For the toner container always use a genuine toner container Using a toner container that is not genuine may cause image defects and product failure e The memory chip in the toner container of this product stores information necessary for improving customer convenience operation of the recycling system for used toner containers and planning and development of new products The stored information does not include information that makes it possible to identify individuals and is only used anonymously for the above purposes 1 9 3 Troubleshooting gt Regular Maintenance 4 9 4 Troubleshooting gt Regular Maintenance NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with t
229. t PC printer Was the machine powered on before the Power on the machine after connecting printer cable was connected the printer cable Is the print job paused Resume printing page 6 9 Printouts are totally too light Is the paper damp Replace the paper with new paper page 3 5 Have you changed the density Select appropriate density level page 5 13 page 7 21 Is the toner distributed evenly within the Shake the toner container from side to page 9 3 toner container side several times Is EcoPrint mode enabled Disable EcoPrint mode page 5 22 page 7 19 Make sure the paper type setting is page 7 12 correct for the paper being used Part of the image is Run Drum Refresh page 7 21 periodically faint or shows white lines Printouts are fuzzy Is the machine being used in conditions Use in an environment that has suitable of very humid or humidity or humidity temperature rapidly changes Texts are not clearly printed Did you choose appropriate image Select appropriate image quality page 5 13 quality for the original Troubleshooting gt Troubleshooting Symptom Checkpoints Corrective Actions a Printouts are too dark even Have you changed the density Select appropriate density level page 5 13 though the background of page 7 21 the scanned original is white Copies have a moire pattern Is the original a printed photograph Set the original image to Photo pag
230. tem and press the OK key Status Sys Menu M Report A Counter 1 8 2 System g Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensitive 3 Press the A or VW key to select Network Setting and press the OK key System Wy AN 1 2 I F Block Set Exit 2 15 Installing and Setting up the Machine gt Default Settings of the Machine 4 Press the A or V key to select TCP IP Settings and press the OK key Network Setting 0m Secure Protocol LAN Interface Exit 5 Press the A or YV key to select IPv4 Setting and press the OK key TCP IP Settings m TCP IP IPv4 Setting 1 IPv6 Setting Exit 2 Configure the settings When setting the static IP address 1 Press the A or V key to select DHCP and press the OK key ITPv4 Setting aa OK DHCP Auto IP 1 IP Address EX1t 2 Press the A or V key to select Off and press the OK key DHCP V OK Off 02 Oon 1 3 Press the A or VW key to select IP Address and press the OK key TPv4 Setting aa OK DHCP Auto IP IP Addres
231. ters are distinguished case sensitive 3 Press the A or YV key to select Job Account Set and press the OK key 4 Press the A or YV key to select Account List and press the OK key Change account information 2 1 Press the A or V key to select the account you want to change and press the OK key Account Last ae 01 Account ae 02 Account a 03 Account Menu NOTE The account information can be changed by pressing Menu selecting Detail Edit and then pressing the OK key 2 Press the gt or lt 4 key to select the item you want to change and press Edit 3 Refer to step 2 of Adding an Account on page 8 5 and Restricting the Use of the Machine on page 8 7 to change account information 8 8 Job Accounting gt Setting an Account Deleting an Account This deletes the account A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Admin Accounting and press the OK key Status Sys Menu M Counter System Admin Accounting EXxX1t NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and login password are set as shown below Login User Name Login Password 1 Upper case and lower case letters are distinguished case sensiti
232. th Pune scanning side facedown Indicates supplemental the Machine p P Anca e Operahan A eee eee explanations and reference esas aaa ar sec aer information for operations P Menu Map function P Legal and Safety NOTE Information td details on original size refer to Si So Refer to r to P 2 Installing and For details on original orientation refer to i j Setting up the Click the underlined text to jump to Machine Axcaution P Tii before opii TEC ee as cee se the corresponding page caution Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points Q IMPORTANT Indicates operational requirements and restrictions to operate the machine correctly and avoid damage to the machine or property F 4 Printing from PC IMPORTANT Do not push the optional original cover or document processor forcefully when you close it Excessive pressure may crack the platen glass Machine When placing books or magazines on the machine do so with the optional original cover or document P 6 Status Job Cancel a aaa 7 System Menu and KYOCERA Client Tool P 8 Job Accounting F 9 Troubleshooting P 10 Appendix Ps Operation on the 5 2 NOTE The items that appear in Adobe Reader vary depending on how it is used If the Table of Contents or tools do not
233. the OK key Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 7 18 4in 1 Layout Right then Down Down then Right Left then Down Down then Left Press Detail to display the 4 in 1 Layout screen Select the page layout of scanned originals and press the OK key Border Line None Solid Line Dotted Line Positioning Mark Select the page boundary line and press the OK key Original Orientation Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key Operation on the Machine gt Copying Layout image Value 2 in 1 LtoRTtoB RtoL 4in1 Right then Down Down then Right Left then Down Down then Left NOTE e The paper sizes supported in Combine mode are A3 A4 R A4 A5 R B4 B5 R B5 Folio 216 x 340 mm Ledger Letter R Letter Legal Statement R Oficio Il 8K 16K R and 16K e When placing the original on the platen be sure to copy the originals in page order e If the original size is not set the screen for setting the original size is displayed Refer to Original Size on page 5 21 5 17 Operation on the Machine gt Copying Paper Selection Select the cassette or multi purpose tray t
234. the previous screen Job Type Copy Copy job Printer Printer job FAX FAX reception Report Report List Page and Copy e Number of pages printed e Number of copies printed Total number of copies to be printed Original Pages Number of original pages Displayed only when the optional FAX Kit is installed Checking the Status gt Checking Job Status Sender Info Description If the name of the sender is provided when receiving a FAX the name is displayed If only the number of the sender is provided the number is displayed If there is no information about the sender or if a FAX is not received appears When the sender Information is displayed in a short form press Detail to see the complete sender Information Press the OK key to return to the Send Job Status Status previous screen Description Status of job Processing The status before starting sending such as during scanning originals Waiting Waiting Sending Pause Pausing the job Canceling Canceling the job The job is finished Accepted Time Accepted Time of job Job Name When the job name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to the previous screen Job Type FAX is displayed Original Pages Number of original pages Color B amp W Black amp White is displayed Dest
235. the Windows security window appears click Install this driver software anyway 2 Finish the installation Finished Your software is ready to use A Details GX DRIVER Installed TWAIN Driver GX Installed Client Tool Installed Product Detail Uninstaller Installed E4 Print a test page M9 Show Quick Print tab NOTE Configure the settings for options installed on the machine Device settings can be configured after the installation is completed For details refer to the Device Settings in the Printer Driver User Guide on the Product Library disc If a system restart message appears restart the computer by following the screen prompts This completes the printer driver installation procedure When using the Print Box configure the settings by referring to Setting Up the Print Box on page 2 37 When using this machine as a network printer configure the network by referring to When Connecting the Machine to the PC on the Network on page 2 38 If you are installing the WIA driver continue by configuring the Setting WIA Driver on page 2 44 2 28 Installing and Setting up the Machine gt Installing Software Custom Install 1 Install using Custom Install 1 Select Custom Install tab Select the device to be installed and click the arrow button to move it to the Products to Install list Express Install RA Quickly add a device and its driver
236. the first character on the left 7 During number entry O A nv t u V T U V 8 Repeats from the first character on the left Q 8 During number entry 10 5 Appendix gt Character Entry Method Characters Each press of a key changes the character in the order from left to right Repeats from the first character on the left 9 During number entry Repeats from the first character on the left 0 During number entry Press to change the character in the cursor position between upper case and lower case or During number entry amp Displays the symbol list For lt 7 gt I details refer to Entering Symbols on page 10 6 During number entry Depending on the functions there are symbols that cannot be entered Entering Symbols Symbols can be entered 1 Press the key Displays the symbol list Symbols CE OK Eo 4 lt gt 2 _ efu se Text 2 Press the A V gt or lt key to move the cursor and select the symbol to be entered Symbols aaa OK INH SOM 23 lt gt 2 L Vl 4 cEuese Text 3 Press the OK key The selected symbol is entered Account Name 2 OK Roll i ABC
237. the machine from Sleep mode Blank sheets are ejected Are the originals loaded correctly When placing originals on the platen page 5 2 place them face down and align them with the original size indicator plates When placing originals in the document page 5 3 processor place them face up Paper often jams Is the paper loaded correctly Load the paper correctly page 3 7 page 3 10 Is the paper of the supported type Is it Remove the paper turn it over and page 3 7 in good condition reload it Is the paper curled folded or wrinkled Replace the paper with new paper page 3 7 Are there any loose scraps or jammed Remove any jammed paper page 9 16 paper in the machine 2 or more sheets are Load the paper correctly page 3 7 overlaps when ejected page 3 10 multi feed ABC 123 Printouts are wrinkled Is the paper damp Replace the paper with new paper page 3 5 ABC 123 Troubleshooting gt Troubleshooting l Referen Symptom Checkpoints Corrective Actions ipa Printouts are curled Is the paper damp Replace the paper with new paper page 3 7 page 3 10 123 Cannot print Is the machine plugged in Plug the power cord into an AC outlet Is the machine powered on Turn on the power switch page 2 9 Are the printer cable and network cable Connect the correct printer cable and page 2 6 connected network cable securely Is the machine used as a shared Start up the Hos
238. the next transmission by scanning an original during communication When communication is finished the reserved transmission automatically starts FAX Operation Guide 14 FAX is an option Use the machine by connecting the machine to the network Network Printing The machine can be used as a network printer by connecting the machine to the network Connecting the Machine and Other X Devices page 2 6 Also the administrator can effectively check the machine settings and status by remotely accessing the machine from the computer Embedded Web Server RX User Guide Save energy as needed Sleep Power Off The machine is equipped with the Energy Saver function that automatically turns off the power or puts the machine into Sleep Mode Setting Ener X page 2 20 Saver Function Erase black shadows that appear at the edges of a copy Border Erase This function allows you to print documents without copying unnecessary portions so that you can save toner consumption You can remove the shadows that appear around the border of a copy when the original is scanned You can also remove the shadows that appear at the border and at the center of the copy when a book is scanned This creates a more attractive document Border Erase page 5 24 viii Use less toner for printing EcoPrint pe You can save toner consumption with this function When you only need to check the printed
239. the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting on page 3 15 3 12 Preparation before Use gt Loading Paper Specifying Paper Size and Media Type The default paper size setting for cassette 1 and for the optional paper feeder cassettes 2 to 4 is Auto and the default media type setting is Plain For the multi purpose tray the default paper size setting is A4 and the default media type setting is Plain To fix the type of paper to be used in cassettes specify the paper size and media type setting Refer to Specifying Paper Size and Media Type for the Cassettes on page 3 13 To change the type of paper to be used in the multi purpose tray specify the paper size and media type setting Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting on page 3 15 Specifying Paper Size and Media Type for the Cassettes To fix the type of paper to be used in cassette 1 or the optional paper feeders cassettes 2 to 4 specify the paper size Also if you use a media type other than plain paper specify the media type setting Selection Item Selectable Size Type Cassette 1 to 4 Auto Paper size is automatically detected and selected Size Value Metric Inch Standard Size Available options are as follows Value A3 A4 R A4 A5 R B4 B5 R B5
240. to Setting Up the Scan Refer to Use Your Desired folder set by Client Tool Destination on page 2 41 Destination on page 5 38 Host PC Host PC Client PC EJ Network SS 2 e When Connecting the Machine to the PC on the Network 1 When the machine is connected to the PC on the network an image can be saved in the PC on the network 4 Configure the destination on the PC on the 2 Scan the originals at the machine 3 An image is saved in the network by using Client Tool Refer to Refer to Use Your Desired folder set by Client Tool setting Up the Scan Destination on page Destination on page 5 38 2 41 Network The optional Network Interface Kit is required NOTE The administrator of the machine needs to set the destination number in such a manner that the destination number does not overlap on the network 9 35 Operation on the Machine gt Scanning Scanning using TWAIN Make the image processing application read the scanned image Refer to Scanning using TWAIN on page 5 41 9 36 Operation on the Machine gt Scanning scan the Image to the Specified Destination It is easy to scan from the operation panel on the machine Before using this function you need to preset the destination folder where to save scanned image and image quality using Client Tool Refer to Default Settings on the PC Client Tool on page 7 22 Use the Preset Scan Destination Save the scanned image in the preset
241. tock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 to 8 Select the media type Displayed after Standard Size or Size Entry is set in MP Tray Set 1 Cassette 2 to Cassette 4 are displayed when the optional paper feeder is installed 2 For instructions on how to specify the custom paper sizes refer to Custom PaperSize on page 7 12 3 The input units can be changed in System Menu For details refer to Measurement on page 7 16 NOTE e You can conveniently select in advance the size and type of paper that will be used often and set them as default refer to Specifying Paper Size and Media Type on page 3 13 e If the specified size of paper is not loaded in the paper source cassette or multi purpose tray Load paper in cassette MP tray appears Refer to Responding to Messages on page 9 11 Operation on the Machine gt Copying Collate Offset Offsets the output by page or set Description Off Disables the function Collate Only Scans multiple originals and delivers complete sets of copies as required according to page number Offset Each Page When offsetting is used printed copies are produced after rotating each page by 90 degrees NOTE To use offsetting the same size of paper as the selected paper tray must be loaded in a different orientation in a different paper tray The paper sizes supported in Offset are A4 B5 Letter and 16K Offset Each Set When offs
242. ts on Windows Vista Windows 7 Windows 8 C Document and Settings lt user gt My Documents on Windows XP Reset the destination to default values Save your settings 1 28 System Menu and Client Tool gt Default Settings on the PC Client Tool Quick Scan TWAIN Settings Configure the Quick Scan TWAIN settings on Preferences or Quick Scan Settings of the Scan tab Description Preferences Change the TWAIN scan settings This setting is effective for Quick Scan only Quick Scan Settings Change the settings for Scan to PDF Scan to E mail and Scan to Folder TWAIN Settings O oM Reset 1 0 ms Original size Sharpen 6 ms Feed method Original image 7 auto i r Text Photo Photo 3 ms San Clr Density o ee 8 m Resolution Aia 300x300 dpi E Reverse image 9 5 mmm entation 11 SSL 12 pee tpt 714 Mi Item Description 1 Original size Specify the size of originals being scanned Value Auto A3 A4 A5 A6 B4 B5 JIS B6 Folio 216 x 340 mm Ledger Letter Legal Statement 11 x 15 Oficio Il 8K 16K Hagaki Oufukuhagaki Custom NOTE Refer to Custom Orig Size on page 7 12 for selecting Custom 2 Feed method Select the original feed method Value Auto Document Processor Platen 2 sided Binding Top 2 sided Binding Left Right 3 Scan color Select the color mode setting Value Monochrom
243. tus System Menu Counter b gt Common Settings gt Display Bright gt Common Settings D gt Quiet Mode Description Quiet Mode Make after printing process run more quietly Select this mode when the running noise is uncomfortable Value Off On NOTE When On is selected preparation for the next printing may take longer System Menu and Client Tool gt Default Settings on the Machine System Menu Orig Paper Set Original Paper Settings Status System Menu Counter b gt Common Settings gt Orig Paper Set Description Orig Custom Orig Size Set up frequently used custom original size Paper Set To register a custom original size enter the desired size The custom size options are displayed on the screen to select original size Value X Width Y Length Metric Vertical Horizontal X 50 to 432 mm in 1 mm increments X X Y 50 to 297 mm in 1 mm increments Inch X 2 00 to 17 00 in 0 01 increments Y 2 00 to 11 69 in 0 01 increments Custom PaperSize Set up frequently used custom paper size To register a custom paper size enter the desired size The custom size option is displayed on the screen to select the paper size set in the multi purpose tray Value X Width Y Length Metric Vertical Horizontal X 148 to 432 mm in 1 mm increments X X Y 98 to 297 mm in 1 mm increments Inch y y X 5 83 to 17 00 in 0 01 i
244. uide Counter Check the number of sheets printed and scanned page 2 45 System Configure machine system settings page 7 6 Network Setting Configure settings for the optional Network Interface Kit page 7 6 I F Block Set Protect this machine by blocking the interface with external devices such page 9 as USB device or optional interfaces Admin Accounting Configure settings related to machine management For details on Administrator Setting refer to Administrator Setting on page 2 11 and for details on Job Accounting refer to Enabling Job Accounting on page 8 4 Common Settings Configure overall machine operation page 7 10 Language Select the language displayed on the message display page 7 10 Default Screen Select the screen appearing right after start up default screen page 7 10 Sound Set options for buzzer sound during the machine operations page 7 11 Display Bright Set the brightness of the message display page 7 11 Quiet Mode Make after printing process run more quietly Select this mode when the page 7 11 running noise is uncomfortable Orig Paper Set Configure settings for originals and paper page 7 12 Preset Limit Restrict the number of copies that can be made at one time page 7 16 Measurement Select inch or metric for the unit for paper dimensions page 7 16 Error Handling Select whether to cancel or continue the job when error has occurred page 7 16 Date Setting Configure settings related to the date and time page
245. ule Exit 2 22 Installing and Setting up the Machine gt Default Settings of the Machine 2 Set the power off rule 1 Press the A or V key to select the condition to be set and press the OK key Power Off Rule WW 01 FAX 1168 USB Cable NIC Exit FAX is displayed when the optional FAX Kit is installed A NIC is displayed when the optional Network Interface Kit is installed 2 Press the A or V key to select Off or On and press the OK key USB Cable CE OK O1 Off On NOTE Repeat steps 1 and 2 to set for a different condition Power Off Timer Follow the steps below to select the length of time before the machine shuts off automatically when not in use A Display the screen 1 Press the Status System Menu Counter key Status System Menu Counter 2 Press the A or V key to select Common Settings and press the OK key Status Sys Menu System Admin Accounting Common Settings Exit 2 23 Installing and Setting up the Machine gt Default Settings of the Machine 3 Press the A or VW key to select Timer Setting and press the OK key Common Settings mMm Error Handling Date Setting Timer Setting Exit NOTE If the login user name entry screen appears during operations log in by referring to Administrator User Name and Password on page 2 10 The factory default login user name and l
246. unctional switches and are not suitable for isolating the equipment from the power source Attention Le de branchement de la fiche secteur est le seul moyen de mettre l appareil hors tension Les interrupteurs sur l appareil ne sont que des interrupteurs de fonctionnement ils ne mettent pas l appareil hors tension Legal Restriction on Copying Scanning It may be prohibited to copy scan copyrighted material without permission of the copyright owner Copying Scanning the following items is prohibited and may be penalized by low It may not be limited to these items Do not knowingly copy scan the items that are not to be copied scanned e Paper money e Bank note e Securities e Stamp e Passport e Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above NOTE An original which resembles a bank note closely may not be copied properly in some rare cases EN ISO 7779 Maschinenlarminformations Verordnung 3 GPSGV 06 01 2004 Der h chste Schalldruckpegel betr gt 70 dB A oder weniger gem EN ISO 7779 EK1 ITB 2000 Das Gerat ist nicht fur die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen Um st rende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden 1 5 Legal and Safety Information gt Notice Legal Information Copying or other reproduction of all or
247. ve 3 Press the A or V key to select Job Account Set and press the OK key 4 Press the A or YV key to select Account List and press the OK key 2 Delete an account 1 Press the A or V key to select the account you want to delete and press Menu 2 Press the A or YV key to select Delete and press the OK key 3 Press Yes in confirmation screen The account is deleted 8 9 Job Accounting gt Setting an Account Job Accounting when Sharing the Printer When using the machine as the shared printer printing from the computer Client PC on the network can be managed with job accounting by configuring job accounting for the computer Host PC connected to the machine via USB Settings when Sharing the Printer When using the machine as a shared printer and managing the printing from the Client PC by using job accounting configure the Host PC as follows A Display the screen 1 Click Start button on the Windows and then click Devices and Printers NOTE In Windows 8 select Settings in charms on Desktop and select Control Panel and then Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click Administrator on the Device Settings tab 2 Configure the settings 1 Select Password protect administrator settings on the General tab The Password window appears
248. y Maint Copy Adjust copy density Adjustment can be made in 7 levels Value 3 Darker 2 1 0 Normal 1 2 3 Lighter Scan FAX Adjust scan density Adjustment can be made in 7 levels Value 3 Darker 2 1 0 Normal 1 2 3 Lighter Backgrnd Density Darkens or lightens overall background density adjustment Copy Darkens or lightens overall background density adjustment during copying Adjustment can be made in 7 levels Value 3 Darker 2 1 0 Normal 1 2 3 Lighter Scan FAX Darkens or lightens overall background density when scanning images Adjustment can be made in 7 levels Value 3 Darker 2 1 0 Normal 1 2 3 Lighter Print Density Adjust print density Adjustment can be made in 5 levels Value 5 Darker 4 3 2 1 Lighter Correct Bk Line Correct fine lines streaks caused by contamination which may appear on the image when the document processor is used Value Off No correction performed On Correction performed The reproduction of fine lines on the original may become lighter than when using Off Service Setting Drum Refresh Remove white lines from the image Press the OK key and then press Yes to perform Drum Refresh 1 21 System Menu and Client Tool gt Default Settings on the PC Client Tool Default Settings on the PC Client Tool Various machine settings can be configured from a computer using Client Tool I

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