Home

Pyramid Time Systems TTEZ

1. the COMPATIBILITY TAB Ela Conpatbety Secus Detais Preieum Vecina F you have ong with this program and i waked cometh on an wet gn Windows palaci the corpabbilty mode that matches that eager versi n Check this box a SES eS RR HAHAHA f Fifun this progam in compatiblity mode for Select WINDOWS XP SERVICE PACK 2 Settnos El Pun in 256 colors 1 Pun js E40 x 480 aeree reel ar Check this box El Disable visual themes Disable desktop comsositian 7 Disable display seating on high OPI settings Eiviaga Level Select APPLY Run this program aa an adminigtrator Si Shaw setings Fires Then click OK ox Go Cn 8 VISTA and USB Adapter Driver Serial USB Version ONLY InstallShield Wizard Setup Type Choose the setup hype that best suits pour needs ELLAS Y Lireristales direc C Ext Selugl Select RE INSTALL UPGRADE then Next to allow the USB to Serial device installer program to perform the installation When it is finished select FINISH and reboot your computer After rebooting the computer log into TimeTrax software and plug in the USB adapter Your computer should install the device driver When installation succeeds an alert balloon should appear in the lower right corner of the screen zd A E es m m Wi z P e Prolific USB to Serial Comm Port COM3 S Device driver software installed successf ully WA QN Oe 522PM Note If you a
2. Another e Reload your TimeTrax software as shown in the Installing the Software section of this manual Note Please make sure that you are installing the same or later version that you are currently running e You will need to copy the mdb files and the pyramid ini file from the TimeTrax folder located in C DocumentsSSettings Document share documents Pyramid directory Right click on the START button of your desktop and select EXPLORE Navigate to C Program Files Pyramid TimeTrax From VIEW TAB click DETAILS From TOOLS TAB click FOLDER OPTIONS Select TYPE TO SORT by type of file Select pyramid ini and all mdb files Right click and copy files ajx General View File Types Offline Files NDR Wh Folder views Click VIEW tab ke EunentFolder Reset allFolders You can set all of pour folders to the same view Advanced settings E Files and Folders 2 LI Display compressed files and folders with alternate color 7 Display the full path in the address bar O Display the full path in title bar 33 Hidden files and folders Co not show hidden files and folders Show hidden files and folders 7 iige tile extensions for known file types Make sure this box is Hide protected operating system files Recommended unchecked O Launch folder windows in a separate process Remember each folder s view settings Show My Documents on the Desktop zi Flestove Dela Click APPLY then click azione
3. DETAIL screen will appear on this report if selected Card Report Shows CARD NUMBER and the EMPLOYEE NAME the card is assigned to Card Report Comprehensive Shows CARD NUMBER and the EMPLOYEE NAME the card is assigned to as well as the employee status Employee Card Report Shows the EMPLOYEE GROUP NAME EMPLOYEE NAME EMPLOYEE ID and all cards assigned 18 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Employee Contact Information Shows NAME ADDRESS HOME PHONE and WORK PHONE Employee Seniority Report Shows EMPLOYEE NAME ID NUMBER HIRE DATE and DAYS EMPLOYED You can sort by either 30 60 90 or 410 DAY BANDS or BY NAME or BY DATE HIRED ARCHIVE REPORTS Once a payroll record is approved it is placed in Archive Archive Reports allow you to run reports from the date TimeTrax was installed up to and including the current date Select who is included in a the REPORT Choose either EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Empinyee Sabec tion sola Erp koas fr All Erig krian ri Cre Sac rad Payrok Group p hra Dni rte Employee in Hspart E Employee by Groapa In Cr Selected Fayrcl Group thue atthe and Irsctlug Empimgdgr START EN D DATES Ropert Soaclfcaticn z Select the dates you want Pos History Report 4 included in the REPORT C Indisidusl Employes Hi Ere Selected Payroll Group Sanaa Y ACTIVE INACTIVE EMPLOYEES tine Select just active or active and inactive to appear on REPORT Choose
4. Faytoll A bte pd p PEE nda 2 Paytol TaD eaa oett ieceres es ooo 15 Preferences oooooooooo om ee eee 11 17 Primary Administration 13 Prodata Evolution cues scere 09500004 41 Punch Detalls i lt cccmancensonees REY 15 A eerren 16 Punch REPOT ie IN 18 Q QuickBooks Communications zl QuickBooks Existing User 23 30 QuickBooks First Time User 239 27 QuickBooks Importing 4 oar sas 24 QuickBooks Integration sreirerrererrasas 20 QuickBooks Payroll Items 2222s 29 35 QuickBooks 2007 Troubleshooting 60 R Rate MIDE irc done 3 REPOMS EXPOS vsssoaddoibecee vy espada 18 Restore from Current Backup 12 53 54 Restore from Prior Backup 12 53 54 Restoring Database iuuat 4b dop ot es 53 54 A o C LA Ai 13 REUS doe doe tot Roe bed Eds WP EDS 61 Anas TOS eus eda diet eir ET EAE 11 18 S Saturday OVOITITI roster 5 DOCU 454 4 sud aeu dee eu d d P pie ae TEE 12 Serial USB Cable Installation 4 Serial Connection ISSUES visse an 50 51 Service SUPport Plan as cua eh ore ens 64 65 Setup lab 1s acrem d RO a ER RS 13 SCUD Wid danny ER CU RO IER EEEIEE 1 o A APRIRE NEA 8 Software Cannot Locate Time Recorder 50 SE E AA ee eee 16 17 63 SOFTWARE REFERENLE GUIDE Sunday Overtime 1 acea a 5 O NEET EK 12 Supervisor FUNCHONS 122a ms 15 SUpnor Plan aserrada 64 65 E 11 Sync Employees with QuickBooks 11 T T
5. PAY IN HOURS You can exclude special pay for employees who were hired less than a user definable number of days WORKDAYS AND WORKWEEKS Note This feature is only available if the Enable Workdays Setup and Track Absences box is checked in preferences See page 11 Selecting this preference will place the associated icon in the payroll tab on the vertical icon bar This is where you will setup the days that Individual Employees Employees within Employee Groups or Employees within Payroll Setup normally work ES Clicking Dk wall sst tbe Sonde AHD Workoeesk ZEE Regular wWaorswnek ONLY THE REGULAR WORKWEEK D THE IEEE l Tee This will set ONLY the workweek template for a Ee dama 0 Bills specified individual or group You will enter what CRURA Tammy a UE I e days make up your regular workweek 2l Ini Payeal Groupi Prides Presi teary i ao ONLY THE PAY PERIOD WORKDAYS r Werkes Fer Pay Persad Beginning 142912206 10 00 7A ATs Oebaber 31 be wWednescsu Hcwembe 01 E Thuesday Movember r7 E Frid Movember 23 Matured Moverbor pa E Sundme Havernser DE B Work Dan O Sey Of Revert i Ey DR Cancel 17 This will set ONLY the workdays for a specified individual or group You will enter the actual workweek i e Jane could not work Monday but worked Saturday instead you would uncheck Monday and check Saturday THE WORKDAYS AND WORKWEEKS This will set template for the normally
6. Pyramid Technologies LLC may provide You with support services related to the TimeTrax software Support Services The provision and use of Support Services is governed by the Pyramid Technologies LLC policies and programs described in the TimeTrax software user manual and or in online documentation Any supplemental software code provided to You as part of the Support Services shall be considered part of the TimeTrax software and subject to the terms and conditions of this EULA With respect to technical information You provide to Pyramid Technologies LLC as part of the Support Services Pyramid Technologies LLC may use such informa tion for its business purposes including for prod uct updates and development Termination Without prejudice to any of Pyramid Technologies LLC s other rights Pyramid Technologies LLC may terminate this EULA if You fail to comply with the terms and conditions of this EULA In such event You must destroy any and all copies of the TimeTrax software and all of its component parts 3 UPGRADES and SUBSCRIPTION If the TimeTrax software is labeled or otherwise identified by Pyramid Technologies LLC as an upgrade or subscription You must be properly licensed to use a product identified by Pyramid Technologies LLC as being eligible for the upgrade in order to use the TimeTrax software A TimeTrax software labeled or otherwise identified by Pyramid Technologies LLC as an upg
7. REPORT Pay History Report Shows a history of total regular overtime special hours worked including wage information for the selected PAY PERIOD Hours Summary Report Shows a history of total PAY CATEGORY hours Attendance Report Shows a history of absenteeism and missing punches Detail Pay History Report Shows a history of the combined PAYROLL REPORT and TIME CARD REPORT Comments input by user on PUNCH DETAIL screen will appear on this report Detail Pay History Report w o Comments Shows a history of the combined PAYROLL REPORT and TIME CARD REPORT Comments input by user on PUNCH DETAIL screen will not appear on this report EMPLOYEE DETAILS Click the Employee Details Icon to bring you to the EMPLOYEE DETAILS SCREEN covered in the initial TIMETRAX SETUP WIZARD 19 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE TIMETRAX QUICKBOOKS INTEGRATION REQUIREMENTS QUICKBOOKS 2003 PRO OR HIGHER U S VERSIONS ONLY STEPS REQUIRED PRIOR TO INTEGRATION STEP 1 IMPORTANT Before You Integrate TimeTrax with QuickBooks regardless of the scenario you must e Log into QuickBooks as Administrator and e Confirm that QuickBooks is in Single User Mode Click on the File menu and verify that Switch to Multi user Mode is dis played This indicates that QuickBooks is in Single User Mode f pti QuickBooks Enterprise Solutions Professional Services Edition 7 0 Fil
8. THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES EVEN IF PYRAMID TECHNOLOGIES LLC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAM AGES IN ANY CASE PYRAMID TECHNOLOGIES LLC S ENTIRE LIABILITY UNDER ANY PROVISION OF THIS EULA SHALL BE LIMITED TO THE AMOUNT YOU ACTUALLY PAID TO PYRAMID TECHNOLOGIES LLC FOR THE TIMETRAX SOFT WARE OR SERVICE THAT DIRECTLY CAUSED THE DAMAGE BECAUSE SOME STATES AND JURISDIC TIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY THE ABOVE LIMITA TION MAY NOT APPLY TO YOU Pur4 mid 5 09 Time Keeping Made Simple PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE TABLE OF CONTENTS Lor TANIO ne ote eee evade ese ea serene 1 Initial Communication FORD odores ew 4 ens qan Haan o quin do aec eh 1 Time Tax Setup Wizard cierro uae se P E SAEPE PRENSA nikiri nis iasi 1 Pay tO Seu aces dise etd aem EA A qx S EAE A E AA P E ees 2 Aa OnE m seer onr craneo ORE riera 3 Empipvee Group SEUD e a aa a eo o 3 4 Advanced Employee Groups Setup s ordre 2602 REY ESRPTSPpETSSEEATETOPSE VAS 5 Before You Enter New Employees in TimeTrax 0 cee eee eee eee 6 Euploves Deas SEU asadores rota EEEE E AREE ENS 7 Fingerprint Registration for TimeTrax BIO Only 0 0 eee eee eee 8 To Delete HNED ses coqoneriors ornato aaa 9 To Change Entoll Fingerphinit iau a ddr 9 ORAE ee wed adr eo orc iaid 10 VenicalICOMDAE gk ough oret tt e Pe eee On RR ERE OE dE UR ERR 10 SOMO UES TA contrat
9. access all of the Restricted Users areas and the follow ing Supervisor Functions Preferences Backups and Archive Reports Bell Schedule and Department Codes optional feature Super These users can access all of the Restricted and Regular Users areas and the following Payroll Groups Employee Groups and Time Source and Sync Standards Upgrade Capability Primary Administrator This is the highest level in the Security chain with access to all TimeTrax functions It is the only level capable of creating and managing user accounts through the System Users and Passwords screen Only one Primary Administrator user is allowed and while the USERNAME and PASSWORD can be edited the account can never be deleted TIME SOURCE amp SYNC STANDARDS FOR TIMETRAX BIO amp EZ ONLY It is not necessary to make any changes on this screen TIME SOURCE STANDARD By default Time Recorder is the most reliable option for time keeping You can change the default to PC if you choose however PCs experience fluctuation by gaining and losing time TIME SYNCHRONIZATION STANDARD By default Powerline is the most reliable option for time keeping You can change the default to Crystal if you choose however internal crystals experience fluctuation by gaining and losing time SYNC BUTTON In the event that the PC and time recorders lose time clicking the Synch button will send a correction to each TimeTrax terminal synchronizing it with the time on
10. any reason please contact the PYRAMID distributor serving you or write PYRAMID TECHNOLOGIES LLC 45 Gracey Avenue Meriden CT 06451 Or Call Toll Free 1 888 479 7264 8 LIMITED WARRANTY Pyramid Technologies LLC warrants that a the TimeTrax software will for a period of ninety 90 days from the date of delivery perform substantially in accor dance with Pyramid Technologies LLC s written materials accompanying it and b any Support Services provided by Pyramid Technologies LLC shall be substantially as described in applicable written materials provided to You by Pyramid Technologies LLC CUSTOMER REMEDIES In the event of any breach of warranty or other duty owed by Pyramid Technologies LLC Pyramid Technologies LLC s and its suppliers entire liability and Your exclusive remedy shall be at Pyramid Technologies LLC s option either a return of the price paid by You for the TimeTrax software not to exceed the suggested U S retail price if any b repair or replacement of the defec tive TimeTrax software or c re performance of the Support Services This Limited Warranty is void if failure of the TimeTrax software has resulted from accident abuse or misapplication Any replace ment TimeTrax software will be warranted for the remainder of the original warranty period or thirty 30 days whichever is longer NO OTHER WARRANTIES TO THE MAXI MUM EXTENT PERMITTED BY APPLICABLE LAW PYRAMID TECHNOLOGIES
11. as wet dry or worn out fingerprints The TimeTrax Bio s protective coating ensures excellent reliability mechanical robustness more than four million scans and a wide range of operating conditions 40 degrees F amp C to 185 degrees F or 85 degrees C It also operates with very low power consumption Q DOES THE TIMETRAX BIO REQUIRE A LOT OF MAINTENANCE A No The TimeTrax Bio unit has a self cleaning fingerprint sensor leaving no latent prints on the imaging surface Severe damage such as scratching the surface of the reader with a hard pointed object should be avoided Excessive wet dirt or stains should be cleaned off for the longevity of the unit 44 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE Q HOW ACCURATE IS THE TIMETRAX BIO A The accuracy of fingerprint readers has increased dramatically in the last few years Error rates have been steadily declining as matching and sensor technologies evolve Pyramid s False Reject Rate is less than half a percent The False Accept Rate is even lower e False Reject Rate The hardware decides there is no match when there is in fact a match When security is less important and it is important to do the best you can with only one measurement you want a low False Reject Rate e False Accept Rate The hardware decides there is a match when there is in fact no match When it is really important to be sure that there is a match you want to have a very low False A
12. aug J OK gt ue OK Cancel Apply 49 A E ee m m mla P a For Non Network PC users 1 Right click on your desktop 2 Select NEW and FOLDER 3 Open the folder right click and paste files 4 Transfer files to the new computer 5 Navigate to the TimeTrax directory and paste the files Examples of transfer methods are email attachment Pyramid does not recommend this method due to the size of the files Zip Disk or burn the files onto a CD or DVD Software Cannot Locate the Time Recorder Serial USB Version ONLY 5 P QuickBooks users see page 20 36 for additional information Lm j Following is an example of one of the messages you may see in TimeTrax Bio a CET El ac TE Cente i STEP 1 Verify that the hardware is T y pus Setup correctly mal e Pyramid TimeTrax units require anl ES a COM Port for connection m2 momen ES e You must first attach the DB9 gt included in shipment to your PC E Tne caer Fee chek ar gowe e Parr and tHe e Check to see if the wider side with holes will Mm E connect into an available port on the PC e If it does screw it in securely e Connect the 50 flat cable included in the shipment to DB9 and connect the other end of the white Cat5 cable to the port in the back of the time clock Note The 50 flat cable should never connect directly to the computer It should always connect to the DB9 a
13. choose SAVE Edit Punch Highlight the punch in question click the EDIT PUNCH button change the date and or time of the punch and choose SAVE Delete Punch Highlight the punch in question click the DELETE PUNCH button and choose YES on the verification screen if you are sure you want to delete this punch An edit trail is automatically produced for any modifications made to the original punch that will show up on screen as well as the timecard report PAYROLL DETAILS The Payroll Detail s section is the location in the program that allows you to enter exceptions to the employee payroll record as well as approving and un approving employee payroll records Most fields are pre populated from both the Punch Detail and Employee Detail screens To enter Special Pay type click the EDIT PAYROLL DETAILS button and select which special pay you wish to add the date will only pre populate if special pay accrues towards overtime as selected in payroll groups Enter the hours associated with the special pay in the edited hours field Click SAVE Approve Un Approve and Approve Next Once you approve the payroll you can only edit the payroll if you click the UN APPROVE button first Once you make your change you must click APPROVE again The APPROVE NEXT button will approve the current employee place the data into archive and bring you to the next employee record In order to run reports on time periods of more than 2 pri
14. in ihe Eelecbez Peyrul Group eee C Empuaness Sy Groupe ii ihe Eulez ez Pirol Group T indika Employcos In ika Saker tac Perol Grup Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected Setup Create Export Prabata Evolution Esport Ver n 4 2 0 s a E PraData Evolution Export WE AINE Rate Codes Regular ProData will provide RATE CODES E Overtime I NE for this export Dertme2hi Select the drive and location where you want the export file to be saved Cancel Export and Discard Any Changes Continue Export and Click CONTINUE EXPORT and pave coy chithane SAVE ANY CHANGES to export and save the file where you selected Congratulations you have successfully created and saved a PRODATA EXPORT file You will need to contact ProData to obtain steps on how to import the file you created and saved into ProData software 41 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE PAY AMERICA EXPORT The following are instructions for setting up and using the PAY AMERICA EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your pay roll service provider It i
15. one payroll setup to another establishing a duplicate record may be necessary In any case TimeTrax will display error messages and it is up to the user to take appropriate action In case of an inactive record the employee record should either be re activated or the inactive record should be deleted before the new record is added Use Middle Initial Use employee ID Damanik view ACTIVE ENELONYEES OHLY Mia recse Emplea ii PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE EMPLOYEE DETAILS SETUP This section is where individual employee information is stored For QuickBooks users please see the section on Importing Employees from QuickBooks Ol Click ADD to continue CARD 1 2 3 TimeTrax allows up to 3 different card numbers to be assigned to each employee Card 1 is a required field ENTER EMP Pyramid strongly recommends entering a unique employee ID for each employee in TimeTrax ENTER SSN Employee Social Security Number BE SURE TO SAVE EACH Last First MI Employee Group Address 1 Address 2 City St Zip Home Phone Work Phone Hourly Pay Rate Inactive Amniversary Terminated Hired Notes EMPLOYEE RECORD Enter Last Name required field Enter First Name required field Enter Middle Initial Assign the employee to the Employee Group he she belongs to Enter Street Address Enter Alternate Street Address Ente
16. port nol Se 0 trans Pape D u a oem y m y ions 0 E kc 0 E la itio up rp t n S m 2 m Supp stains port naton pu dp D Pla ed n a M n r up 5 00 ice m 0 ro t al E upo ices 0 his S term ricing not GEN er Supp ral p nd o e y this a bh ind es days R son his nd o ts a er of ire K anc e fe ures 30 ME vide Cu T na men ome tter enti A we e th oced irty LAI 0 pro a Plan ntig gree Cust ma the mer Ex i e e chang a pi omi DISC ffort t Aon t ther ps een bject tutes ii a US res p e 0 0 tw u i d Y e ity u rt n t l ae e nd mene d ene a a the s cons id i plan laws a se 2 i Y S 10 d m 0 e y a a S m S icat n ra e Rs e av held re dar ie Pyra Msi nica b d E ni by fo a b ill n e 0 C P e gt 2 kin wil ices u E a i ed to nal t ai d WM x le an a pe m V n u i isi it ta Pyra rt ser man very reso onstr will Sup emen rovis ll be ut wi he s County E uppo ional at e ill be be c aem e agre ing p sha ectic les T ven iction us essi th erw hall rre ic tim ard Plan Dane cip uu risdi ort prof tee tom n sha no cif ll be reg ort of C prin New e ju upp E s ua rt ue a n th S S f ed Clu his ue et uem e Su that a solve pport dding he En 0 confli urts Il hav ting a em Se 2 re u int 0 a a oy in e ed or this A or n E panies d um es i E r r in i fo ims i uet a In m t ispu E F ne nof saute ts en area ce id ce 0 C zen m d as am nt bs bili
17. the DB9 to the USB adapter e f this still does not work it may be necessary to contact your computer support personnel 51 A E ee m m Wi ia P e la e pa a Es RE mal ES E T Software Cannot Locate Time Recorder Ethernet Version Only An enabled DHCP Server on the network is required tor an Ethernet terminal to receive an IP address to make a connection to the software Verify that the terminal reads DHCP Server Found and an IP address has been received by unplugging ther terminal and plugging it back in to reset it The terminal will go t hrough a DHCP negotiation that will confirm the IP address assigned to the terminal If No DHCP FOUND appears on the LCD You do not have a DHCP server on your network A DHCP server is required for the Pyramid Ethernet terminals to function Your DCHP server is not enabled See your IT Administrator to enable the DHCP server Directly connect the Pyramid TimeTrax to the Ethernet port on back of your PC and reboot your computer If problem persists replace the Ethernet cable provided with another Ethernet cable and reboot your PC before opening the software If you still cannot get a connection contact Pyramid Technologies Customer Support at 888 4Pyramid and select option 1 If the software cam make a connection the problem is in your network Please check the following Ethernet Switch Hub or Router Prot is not functio
18. the PC SETUP TAB Employee Groups and Payroll Setup is addressed in initial TimeTrax Setup Wizard 13 PYRAMID TIMETRAX EZ BID PL SOFTWARE REFERENCE GUIDE DEPARTMENT CODE OPTION FOR TIMETRAX PC ONLY This function allws employees to change Departments or Jobs throughtout the course of a workday Department transfers could be used when an employer wants to capture time by job and employee vs employee alone This is an optional feature and is not required to run TimeTrax PC You must first check the Enable Department a A Codes box to activate the features Click ADD to begin adding Departments jobs Enter Department Job Number Enter Description Note You must click on SAVE to save any changes to the department code screen Empieves PIM i Earth Jane IT pou are the above employees end ant bo submit a punch click OR Otherwise dik Cancel If an employee has no IN or OUT punches for a specific day TimeTrax PC will automatically populate a status If you have department transfers activated when your employees clock IN and OUT they will be presented with this screen if the employee is clocking IN or OUT for the day or from lunch or does not participate in specific departments or jobs the employee will simply click OK However if the employee does partici pate in specific departments or jobs the employee will have to enter the appro priate department or job number before click
19. web presence or web enabled notices code or other embodi ments originally contained in or otherwise created by the TimeTrax software 5 DUAL MEDIA SOFTWARE You may receive the TimeTrax software in more than one medium Regardless of the type or size of the medi um You receive You may use only that one medi um that is appropriate for Your single computer You may not use or install the other medium on another computer including but not limited to portable computers under the exclusive control of the registered developer You may not loan rent lease or otherwise transfer the other medium to another user except as part of the permanent transfer as provided above of the TimeTrax soft ware 6 U S GOVERNMENT RESTRICTED RIGHTS The TimeTrax software and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the U S Government is subject to restrictions as set forth in subparagraph C 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable Manufacturer is Pyramid Technologies LLC 45 Gracey Avenue Meriden CT 06451 USA PYRAMID TIMETRAX EZ BIO PL 7 APPLICABLE LAW This EULA is governed by the laws of the State of Connecticut Should You have any questions concerning this EULA or if You desire to contact PYRAMID TECHNOLOGIES for
20. worked days Workweek for a specified individual or group AND the Workdays for a specified individual or group Click OK to save changes PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE REPORTS EXPORTS REPORTS When generating REPORTS you must select the PAY PERIOD you want included in the report as well as the EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES you want included in the REPORT Then select the REPORT you want to run Select PAY PERIOD to be amp 10 00 FH la REPORT c i z2 zO0e 10 29 0206 BDO FM e zBHec torisizoo 6 TOROS BONO Fil Choose REPORT Select who is included in the REPORT Choose either EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Click CREATE REPORT Payroll Report Shows total regular overtime special hours worked including wage information for the selected PAY PERIOD Time Card Report Shows individual punches special pay and running totals of regular and overtime hours worked for the selected pay period Comments input by user on PUNCH DETAIL screen will appear on this report if selected Attendance Report Shows absenteeism and missed punches for the selected pay period for TODAY YESTERDAY or the SELECTED PAY PERIOD Punch Report Shows the first IN and last OUT punch for a selected pay period for TODAY YESTERDAY or the SELECTED PAY PERIOD Detailed Payroll Report Combines the PAYROLL REPORT and TIME CARD REPORT Comments input by user on PUNCH
21. your Pay Period starts on Select the time to begin the new Pay Period The time selected should be after the last out punch of the previous pay period and before the first in punch of the current pay period PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE PAY CATEGORIES SETUP Pay categories are classifications of employee hours Click EDIT to begin Pay Categories mm Dr PAY CATEGORY Predefined classifications of employee Rete Multiplier i E Appi to Menih Overtime Catagory Coda Edit EDIT allows access to the screen for editing purposes It also doubles as SAVE When your selections are complete click Close to continue Case CATEGORY CODE Provided by the payroll company if you are using one Ensures proper transfer of information from the pay category in Time Trax EZ to your payroll service provider EMPLOYEE GROUPS SETUP Employee Groups 3 Your Payroll Setup can have up to 3 Employee Groups Note that an Employee Group has already been created for vou when you first did the Payroll Setup Employee Groups are used to define a set of employees which have certain time clock calculations in common The Employee Group sets the rules for calculating overtime premiums based on extra hours worked assumption of missed punches rounding of punch times automatic lunch deductions and warnings for punches out of normal periods hours Ho
22. 2 AM becomes 7 00 AM and 7 07 AM becomes 7 05 AM Leave box unchecked for no Pay Interval Rounding Filter Out Punches Closer Than This will eliminate duplicate punches within a user definable time i e If an employee goes to the time clock and punches their badge forgets that they punched it and punches again this filter will automatically eliminate the second punch it it is within the filter time defined Pyramid recommends using 90 seconds PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE ADVANCED EMPLOYEE GROUPS SETUP Employee Groups Advanced can be used when the standard Eees a E T tens sat Employee Groups is not O rS m m ane sufficient for an organization a Tm enn e Sunday Dvartimis And Shift Warnings Allows the employee to punch at any time but will generate a warning when an employee punches outside of the defined shift The user can define the warning based on minutes before or after the shift starts or ends Saturday Overtime Allows the employer to specify whether or not Saturday is automatically overtime regardless of the number of hours worked during the regular pay period Sunday Overtime Allows the employer to specify whether or not Sunday is automatically overtime regardless of the number of hours worked during the regular pay period 7th Day Worked Overtime Allows the employer to specify whether or not an employee who works 7 consecutive days is eligible for overti
23. EI Microsoft Windows ZAHA version 5 BH 2175 Cy Copyright 1985 2 AHS Hierosaft Cor Exsdocunente and Settings EReyesenet localqroup Power Users ade 57 A E m m uf P e e T a da W l ES ES T VISTA and USB Adapter Driver Serial USB Version ONLY TimeTrax install CD includes a Driver for the USB adapter If you are running VISTA and receive a message that the software CANNOT FIND THE DEVICE DRIVER you will need to follow the instructions below Disconnect the USB adapter from your computer Navigate to C Program Files Pyramid TimeTrax cs oe e eee ee me tn mm manam man ee C i E A a ais x a sae e e ana an p Tapa ihe Links Date meet El Documents P AC dB A Beni 144 KB E Ses ET dn LM EMM Apglcebon biter 16 kt Lern Bune A SIUS SS AM Test Doumer n Peli amp amp Parle Expor LU ELEE DL WM A E E Frorsly Charged amp PeeData Even Exp Open E Searches a Pard e Pun az adeniniriz tor ji Pushes Pyramid mdb Pin b Hor Heras y each de Add to Quick Launch LA pyreaon emdb Reiteie prericut ve SOR Fr Send Ta PROPERTIES Locate the file p USBSetup exe Locate the file USBSetup USBSetup exe Click on it with the Right Mouse button and select PROPERTIES from the pop up menu Double click the USBSetup program to run allow it to run as an administrator In the Properties window select UsBSetup Properties
24. Hourly Wage QB Hourly Pay Hourly Wage QB Overtime Hourly Pay 1 5 Hourly Wage QB Overtime Hourly Pay 2 Hourly Wage Sick Hourly Wage Advance Earned Income C Federal Tax Federal Unemolovment Federal Tax Right click on the QuickBooks Payroll Item that needs to be merged with the TimeTrax Pay Item In this example QB OVERTIME HOURLY PAY 2 will be merged with TimeTrax generated Payroll Item OVERTIME HOURLY RATE 2 Item Name Type Amount Holiday Hourly Wage Right click on Hourly Rate Hourly Wage Other Hourly Wage bs jut nd Overtime Hourly Rate Hourly Wage clICK on Overtime Hourly Rate 2 Hourly Wage OB Hourly Pay Hourly Wage OB Overtime Hourly Pay 1 5 Hourl QB Overtime Hourly Sick Find y Advance Earned Inca Refresh Federal Unemployme Federal Withholding Mew Medicare Company i Pavroll Tte Medicare Employee EME Social Security Comp T Social Security Emplc Make Et Item Inactive Customize Columns Wade Set Up Pavroll 33 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE In the displayed editing screen change the displayed QuickBooks Payroll Item name to OVERTIME HOURLY RATE 2 and click NEXT Edit payroll item Hourly Wage QB Overtime Hourly Pay 2 xj 1 Over write the Name used in paychecks and payroll displ ayed QuickBooks reports eg meee fete on Payroll Item name e z r AET with the TimeTrax Pay N Item name OVERTIME N
25. Install and Use TimeTrax software You may install and use one copy of the TimeTrax software on a single computer but only for use in the number of writ ten language s that You selected at time of first installation and in which You have acquired rights You can share a copy of the TimeTrax software installed on a common build test machine provid ed that You or Your entity has purchased a single license for that common build test machine and each developer using it has a license TimeTrax software is an exception to this clause and may not be shared A license for the TimeTrax software may not be shared Redistributable File s Notwithstanding the terms of this EULA to the contrary certain of the executable files of the TimeTrax software may be redistributed by You to the extent required for the permitted operation of the application s soft ware installation code created by You while using the TimeTrax software The redistributable file s are limited to those specifically identified as Redistributables in the media printed materials and online or electronic documentation accom panying the particular embodiment of the TimeTrax software 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS Limitations on Reverse Engineering Decompilation and Disassembly You may not modify reverse engineer decompile or disassem ble the TimeTrax software except and only to the extent that such activity is expressly permitted by applica
26. LLC AND ITS SUPPLI ERS DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE TITLE AND NON INFRINGEMENT WITH REGARD TO THE TIMETRAX SOFTWARE AND THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES THE LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS YOU MAY HAVE OTHERS Pyramid Technologies LLC 45 Gracey Avenue Meriden CT 06451 www ptitime com 02009 Pyramid Technologies LLC All rights reserved SOFTWARE REFERENCE GUIDE WHICH VARY FROM STATE JURISDICTION TO STATE JURISDICTION Some states and jurisdic tions do not allow disclaimers of or limitations on the duration of an implied warranty so the above limitation may not apply to You To the extent implied warranties may not be entirely disclaimed but implied warranty limitations are allowed by applicable law implied warranties on the TimeTrax software if any are limited to ninety 90 days 9 LIMITATION OF LIABILITY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN NO EVENT SHALL PYRAMID TECHNOLO GIES LLC OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT OR CONSE QUENTIAL DAMAGES WHATSOEVER INCLUD ING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUP TION LOSS OF BUSINESS INFORMATION OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THE TIMETRAX SOFTWARE OR
27. O PC SOFTWARE REFERENCE GUIDE PAYCHEX PAYLINK EXPORT The following are instructions for setting up and using the PAYCHEX PAYLINK EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT ph eei Espert x Faynol election Export 5pscihcakio 1 my Pyramid Te brnicgies bie m sy ins Epot E A A Ee TT ee POT a A Select PAY PERIOD to be m Previews T uzz z006 iaaa 50 00 FM i e ares novismo toreros 10 00 Fx Crusta Esport Fle included in EXPORT gt t Report 5eciliceniun j T Al Espluyests in tle Eskecbec Pirul Group nrp Rapat u npayesss Ty arca pps ri We 5 zl ul lardup Select who is included in the EXPORT Choose either C dida Employoos In tka Eakecboz Perol Group EMPLOYEE GROUP Or E INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected Setup Create Export A Pavibrer Payline Export ereen 42 0 PAYCHEX will provide BRANCH CLIENT ID and SITE SEQ and whether or not t
28. PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Pyramid Tume lrax EZ BIO PC Time and Attendance System SOFTWARE REFERENCE GUIDE PYRAMID TIMETRAX EZ BIO PC TIMETRAX PRODUCT amp SOFTWARE LICENSING AGREEMENT Copyright O 2001 2009 Pyramid Technologies LLC Portions of this program Copyright O 1991 2005 Microsoft Corp Portions of the report generation software are distributed under a licensing agreement with Data Dynamics Ltd Portions of this program Copyright O 1994 2000 eHelp Corp All rights reserved Portions of this program Copyright O 1990 2005 Info ZIP and distributed under license dated 2005 Feb 10 Portions of this program Copyright O 1999 vbAccelerator com and distributed under their Software License Version 1 0 dated 2002 This product includes software developed by vbAccelerator http vbaccelerator com Warning This computer program is protected by copy right law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law END USER LICENSE AGREEMENT FOR TIMETRAX TIME RECORDER amp SOFTWARE MANAGER IMPORTANT READ CAREFULLY This Pyramid Technologies LLC End User License Agreement EULA is a legal agreement between You either an individual person or a single legal entity who will be referred to
29. S UA UA hate et m wae e AN pou d E hd E Rh j fraud in E DSS s or id m X i a m El jn a ee Se yr S AA ise y P y P mu et eS sere E n ds Y NT NES Wi CX E eo le Ez al j A puts ex es ERES umm 64 E IU U G CE EN ER EF R E R A TW F O 5 PC 10 B EZ AX TR E M TI ID M A YR P N MS M Oy a E zm DA ro E b gt wu nit E oe i A s A po B E E nus il a OS wu NINE imita x A t lim p KOS ise i Ss i i ithou data A wu wit of or 4 m i A oe wv iiit red ding loss ods l a v itii 2 inclu ts go li gt wu ut me rofi tute fac Ss OM Z ww Cy ages lost p ubsti nt Ws any ce uw i n dam for tofs aie any QU QU M ia S n ri r MC ron e la ti e eq a e a uu ii C tio ts of loss 0 n of gree r not of su ly X la U p e S tio ice a 0 M JM ES n CO ices ce r ibility p 25 Cuv ION of ih rient hethe x M sd m S is n Ani MINA ea ule tely ties ut of t bility of the tions the ess a oem V j 0 lia CC R ha t dia d ta f Er e m Va n y H e 0 A xm OE a resp ine P ne a n n i as MA rt Pla mme inate the righ th bee The the reme port a ER ppo i Jen Sut SUN or has ges ding ited Sup all Ss m Su the hall fee erve time ama stan lim this es A Thi from ns f the id res any ppo d with f any fer rced ase Ex Ss ear rt Pla eu ram n at dae
30. TAD so those punches will not come through as unassigned e If you re assigned a card number to a new employee all punches from both the previous and new employee will go to the card number You will need to manually review the duplicate card number and determine which punches should be deleted Pyramid does not recommend reusing a card number for at least 3 pay periods Click VIEW INACTIVE EMPLOYEES 54 For each employee go to edit button and uncheck the INACTIVE check box located under HOURLY PAY RATE From the PAYROLL ICON on the VERTICAL ICON BAR click GET PUNCHES Retrieve Punch Data MM Press the F12 key on your ML EM T e keyboard and the screen below will appear Click EMERGENCY DOWNLOAD ALL STORED PUNCHES Once the emergency download is complete make sure you go back and make the employees that you activated inactive again Click HIDE THE INACTIVE EMPLOYEES Tab Note Pyramid highly recommends the use of surge protectors to prevent data loss In the event that you are in an area where power surges are common Pyramid recommends the use of a battery backup system A O E ee m W os P e In the event that you cannot recapture your data using these methods please contact Pyramid for additional support 55 Error 1609 U S A Home Editions of XP or VISTA Error 1609 An error occurred while applying security settings Power Users is not a valid user or gr
31. TIME CLOCK EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your pay roll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN y Esports Exports L ie Choose EXPORT Piy roli Selection Export 5peciu icatum Period Sun ed Time EE Me current 0200112009 02 08 2000 3 00 PM Select PAY PERIOD to be Satup Expert a a Frevisus 01 25 2009 0210142009 10 00 PA included in EXPORT C z Prior J01 18 2009 01 25 2009 10 00 PM UNES Employes Seiecpinn Report Spese uie aun f MEngiopess vemm mean T Select who is included in the E ideada ee EXPORT Choose either EMPLOYEE GROUP or Sp INDIVIDUAL EMPLOYEES Create Report Choose SETUP or CREATE A EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options Setup Create Export you have selected DELIMITER Choose Comma Tab or Semi Colon QUOTED Choose Yes or No Export DIT initions D paptmariu Foret EMPLOYEE BY Choose Name ferc To Set Path Delmites Comma SSN or EMP wm Quoted ves EXPORT TYPE Choose Payroll CIA Users Employer by ume or Punches ne Esport Type P
32. YES ALWAYS ALLOW ACCESS EVEN IF QUICKBOOKS IS NOT RUNNING e Make sure to check ALLOW THIS APPLICATION TO ACCESS PERSONAL DATA SUCH AS SOCIAL SECURITY NUMBERS SETTING INTEGRATED APPLICATION PREFERENCES STEP 4 Next return to the QuickBooks EDIT menu and e Select PREFERENCES e Select INTEGRATED APPLICATIONS e Select COMPANY PREFERENCES tab and click on PROPERTIES pr A As v How 00 P x My Preferences Compan pany Preferences E ee DE You can manage al applications tha interact vith this QuickEooks romper Fle here D Gont slices arre spplizations En access this company file V try the user before sunning 27 application whose certificate has expired Enplcatians that have prewousty requested access En this company file i Please select EIS RM NOTIFY USER g BEFORE RUNNING ANY APPLICATION WHOSE CERTIFICATE HAS EXPIRED Acus Arcase i To leam mare sbcuk applications that integrabs wath QuickHooss ga En the QuickBooks Solutions Marketplace 22 PYRAMID TIMETRAX EZ BID PL SOFTWARE REFERENCE GUIDE e Make sure that the displayed options are checked et oe tte one RII Type a help question Ask IS xj Access Rights Prompt before allowing access Allow this application to login automatically Check these options Allow this application to access Social Security Numbers customer credit card information and other personal data OK Cancel He
33. a qualfied pension plan Importing QuickBooks employee records into TimeTrax In order for TimeTrax and QuickBooks to be in sync the QuickBooks employee records need to be imported from QuickBooks into TimeTrax In the TimeTrax QUICKBOOKS LINK screen click on LINK RULES FA Time Trax QuickBooks Link Version 4 2 3 For Payroll TimeTrax Payroll QuickBooks Employee Sync 08 Company File Name METRI Regular Pay Item Hourty Rate Syne Hourly Rate Click on LINK RULES kemmet TET score to match Employee records Link Rules Update fields in TimeTrax Employee records QuickBooks gt TimeTraec Ask before importing i Note When specifying a OB Company File Name be sure to specify the fully qualified name including the drive and path Cancel Sync je g c program files intultyquickbooks prownycompany qow Start Syncing Employees With QuickBooks 24 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE For optimal integration the following settings are recommended Employee Match Link Rules x Employee Match Employee Import Employee Export C Match only on Employee TD Uniquely match on these fields weighted in this order Employee ID Social Security Number Last Name E First Name First Initial Middle Initial Required Employee For each QuickBooks Employee record that matches a Arp da TimeTrax Employee record always fill in blank fields in the Qu
34. ado dos ea da dd eee 11 SEDA and DIME perrera dcir rara ee ee ee EEEE ee 11 a PAP Rod RUE Ea dod dor Up REM 11 O e Da s seams ias hone ice peii due pe Barre EAT C 12 HUME IAS SCCM a scs qucd gor oda VR E E REOR oda Pe 12 13 Time Source amp Syne Standards a sarice see dea arre arado eiri 13 Us o ee ee ee ee eee ee es ee ee 13 Department Code Option Tor TimeTrax PC Only duae ue Geddes 14 cM MQ POOLE II e HERO 15 aa AAA o II dV KE ee eee 15 PU CH Detalls eo o yg X ederet door queant adiuti doro ee ee 15 16 PaVroll Det persia aw KE PRESS METER RE REM PEE PIE 16 ASSerE Global Special Pay ses sena dcr ardente e oed nts Stra Pe Ieri ee ee RUE aget 17 Workddys and Workweek 254460535406 ooo varo RRA 17 Bepolts EXPOS sra reis ated daran dais pias ap Kod taa 18 19 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE PECHIVE REOOUG 25 acco card erac ae PP teda eam Ceres pee p 19 Inda Tc L T 19 TimeTrax QB integration Export 0 4 3o C do CR EROR RR ea 20 36 A REOR S SLE 37 ENGNG TOM EO acens eco E ade een ds dpi RM 38 PAYCHEX PrevieW EXPOTI ess rosas aa ERR eos ERES dE da ers a 39 PAYCHEX Paylink EXPO y cenas dd Eon ers PANI ERES p 40 PiOdatd BVoluBomn EXPONE edo mide quU nhe ED SOS Eb EU T PW WS 4 Day mme ca DOUG ooa iip nore rd act otra n cba md et os 42 Time Clock EXPO avs seERIITPTPHTPSS UPS PIPER REPE EERE NUES MATES 43 TimeTrax BIO Frequently Asked Questions 0 2 cece eee eee nes 44 46 Troubleshooting G
35. ant In order to prevent duplication of employee records in either TimeTrax and or QuickBooks please adhere to the following rules e Select the above LINKING RULES e Always enter new employees in TimeTrax first and then use the TimeTrax QuickBooks link to export the data from TimeTrax to QuickBooks e It is strongly recommended to enter an EMPLOYEE ID for new employees entered into TimeTrax 26 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE II ESTABLISHED TIMETRAX USER FIRST TIME QUICKBOOKS USER IIl NEW USER TO BOTH APPLICATIONS Setting Employee Default in New QuickBooks Company Click on Employee Employee Center A A Soli iliis Professional Services Edilica 7 0 E x lol xj Edk Was Lista ERAN Compare Customers Mendors idi Faning Reports amp dos Hep E E f ae 6 Home Customer Center Vendor Center Emplopee Center Report Center Reminders Feedback Services Pard Crede Cards Employee Center Fil Hew Employee e Manage Employee Information E Erint m Enter Jime T Creel m Word Employee ca nina Right Click on o i meeer P Employee Tab Sed and Select EMPLOYEE DEFAULT p T ose ie cdma ex E 52 EEN Employee Defaults Ty ion Ask x Select USE Y TIME DATA A Schedule i Pay Frequency Baseekty mi TO CREATE Class PAYCHECKS Additions Deductions and Company CXDDAUS Select OK Item Name Amount Limit Taxes i l z For o
36. ayroll ECT Select the drive and location where you want the export file UN TN TEE to be saved Fite Name Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected Type the desired name for this file including the extension file Congratulations you have successfully created and saved a TIME CLOCK EXPORT file You will need to go to the location where you created and saved the file and import it into the software of your choosing 43 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE TIMETRAX BIO FREQUENTLY ASKED QUESTIONS Q WHAT FINGERPRINT TECHNOLOGY DOES TIMETRAX BIO USE A Pyramid incorporates advanced thermal imaging technology into the TimeTrax Bio unit It is a linear sensor that captures or images the finger print by placinging the finger on the sensing area The sensor measures temperature differences between ambient conditions and the ridges and valleys on the fingerprint The result is a high quality image even with difficult fingerprints The unit has the ability to read finger scans at a speed of 3 4 to 7 3 4 per second or 2 20 centimeters per second Q THE TIMETRAX BIO TECHNOLOGY SOUNDS DELICATE WILL IT HOLD UP TO EVERYDAY USE A The TimeTrax Bio is designed with a high resistance to environmental constraints such as dirt oil humidity or extreme temperatures The fin gerprint sensor can provide high quality images despite impairments such
37. ble law notwithstanding this limitation The TimeTrax software is licensed as a single prod uct Except with respect to the edistributables its component parts may not be separated for use on more than one computer Not for Resale Software If the TimeTrax software is labeled Not for Resale or NFR or Evaluation Copy or 30 Day Complimentary then notwithstanding other sections of this EULA PYRAMID TIMETRAX EZ BIO PL You may not use the TimeTrax software for com mercial purposes nor sell or otherwise transfer it for value Commercial purposes include the use of the TimeTrax software to create publicly distrib uted computer software No rental leasing or commercial host img You may not rent lease lend or provide commercial hosting services to third parties with the TimeTrax software Software Transfer You may permanently and wholly transfer all of Your rights under this EULA provided You a retain no copies whole or partial b permanently and wholly transfer any and all of the TimeTrax software including all component parts the media and printed materials any upgrades this EULA and if applicable the Certificate of Authenticity to the recipient and c the recipient first agrees to abide by all of the terms of this EULA If the TimeTrax software is an upgrade any transfer must include any and all prior versions of the TimeTrax software and any and all of Your rights therein if any Support Services
38. ccept Rate Q DOES TIMETRAX BIO PROTECT MY FINGERPRINTS FROM BEING USED WITHOUT MY KNOWLEDGE A The TimeTrax Bio does not require much data to recognize a fingerprint The reader scans the finger and stores only data concerning distinctive portions of the fingerprint called minutia points The minutia points are only a mathematical representation of some data from the original fingerprint A complete image of the fingerprint is never stored on the system Because it is a one way function it is impossible to reconstruct the fingerprint using these points Q WHAT HAPPENS IF THE TIMETRAX BIO HARDWARE BREAKS WILL I HAVE TO RE ENROLL EACH EMPLOYEE FINGERPRINT AGAIN A Yes TimeTrax Bio terminal stores the fingerprint If the terminal should cease working fingerprints would have to be re enrolled Q DOES THE CENTRAL COMPUTER WITH THE TIMETRAX BIO SOFTWARE LOADED ON IT HAVE TO BE ON TO RECEIVE FINGER SCANNING PUNCHES A Since the TimeTrax Bio terminal stores the fingerprint vs the software storing the fingerprint employees can continue to scan if the computer systems are down Punches can be downloaded from the terminal once the power or system is restored to normal working conditions 45 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Q WHAT HAPPENS IF THE COMPUTER SYSTEM CRASHES OR WE EXPERIENCE A POWER OUTAGE CAN EMPLOYEES CONTINUE TO SCAN A Since the TimeTrax Bio terminal stores the fingerprint vs the
39. ch Employee Import Employee Export Whenever a TimeTrex Employee record cannot be matches to a QuickBooks Employee record A AA A A LRL A LP LI ER I a E Gi Always exportthe Time Trax Employee record into QuickBooks a Required Ask before exporting the Time Trax Employee record into Employee QuickBooks Export LINK RULES C Never export Settings OK Cancel Important In order to prevent duplication of employee records in either TimeTrax and or QuickBooks please adhere to the following rules e Select the above LINKING RULES e Always enter new employees in TimeTrax first and then use the TimeTrax QuickBooks link to export the data from TimeTrax to QuickBooks e It is strongly recommended to enter an EMPLOYEE ID for new employees entered into TimeTrax 28 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE TIMETRAX PAY ITEMS AND QUICKBOOKS PAYROLL ITEMS In order for QuickBooks to generate Payroll data the following steps are required e The QuickBooks TIME TRACKING OPTION must be enabled See Page 21 e QuickBooks Payroll must have been set up Important QuickBooks Payroll Items will only be visible in QuickBooks after a QuickBooks Payroll Processing Option has been selected and QuickBooks Payroll has been set up If you are a new QuickBooks user please consult your QuickBooks help for Payroll selection and Payroll setup After payroll setup click on LISTS The menu item PAYROLL ITEM LIST w
40. ch as variable pay rates and pay periods and can export to most payroll systems X Click YES to continue To Begin using TimeTrax the Payroll Setup st first be PYRAMID TIMETRAX EZ BIO PC PAYROLL SETUP Hein Fay Periad Current Pay Period Start Ont E Wee T z ia 3 EL HH T di nf ewer mnnth Payrol Groupe Sebun Wii ES poe tht Papr Es t Current B ri7iz0B6 butt Cligk the Ed bulbos Lo stat Edit p Fay Farhod Fay Period Start On eel sunday SttCt i 4 Sunday Al Weeksy PE Monthly emi Monty This ee Faw Au jeu Form weich vog can ogan wis the Selup teb of the Lat Bar im the In tik Payroll Setup pu iaa Searri Ho A nd Monthy aed graas oe buttor Then the Fay Categories Regular Overtime ies t4ban te can be setup uia tha Setup Pay Catesei Setup Pay Catagories mdicabe the diea tikip the Period gt DANTENODS Tm2 2006 Devil Tire 10 00 PA 10 00 PA E REM banso 1 eei mee baare Tencel Sane Click SAVE to continue 16 00 Pia Once saved click on SETUP PAY CATEGORIES SOFTWARE REFERENCE GUIDE Click the EDIT button to start Select your Pay Period Note Hourly employees paid on a Monthly and Semi Monthly basis could accrue overtime in one Pay Period that is applied to the next Select the day that
41. e Edt View Lists Professional Company Customers Wendors Employees Mew Company Open or Restore Company Open Previous Company k pa Employes Center d Report cents Save Copy or Backup Clase Company Switch tom ulti use r Mode UNS QuickBooks is in Accountant s Copy e Single User mode Pay Bills Pritt srs Chie Save as PDF Print Forms k Printer Setup Send Forms iti amp Create Sales Receipts Ext Alt F4 f STEP 2 e Select PREFERENCES from the QuickBooks EDIT menu pi pti QuickBooks Enterprise Solutions Professional Ser File Edit View Lists Professional Company Customers Yi A Unda GEZ ga Ho Revert Hor Center Employee Center PX Cut Chris Copy trite Paste Cria Use Register Ctri R Use Calculator MESA Find Pay Bills Preferences Select PREFERENCES 20 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE e Select TIMETRACKING from the displayed options and click on COMPANY PREFERENCES tab e Check the YES option in the DO YOU TRACK TIME field ib Sk 7 Select EA checking in TimeTracking LI gt AR YES option Finance Charge Ba General Bl integrated Applications db ems amp Inventory 4 Jobs amp Estimates zd Payral amp Employees d Reminders hh Rapat amp Graphs m Sales amp Customers E Seles Tax E Send Forms E a Serios Connection Erst Day of Work Week Monday sa
42. e PAYROLL DETAILS SCREEN E Choose EXPORT a E TAS Select PAY PERIOD to be e TR ean NUM gt included in EXPORT a race mai A Select who is included in the D EXPORT Choose either EMPLOYEE GROUP or individu Espisvees In th Salsas Pid Group INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected Enter your company code as pro vided by ADP Select the drive and location where you want the export file to be saved Path Meme CPragram FlesPyramicT meTrax Cancel Export and Discard Any Changes Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected File Mame Enee Continue Esport and AE ny Charges Congratulations you have successfully created and saved an ADP EXPORT FILE You will need to contact ADP to obtain steps on how to import the file you created and saved into ADP software 37 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE GENERIC TEXT EXPORT The following are instructions for setting up and using the GENERIC TEXT EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your pay
43. e screen in which you will make any adjustments necessary to the date and time as well as Daylight Savings Time settings Note Daylight Savings Time is based on 2007 law Screen not shown on TimeTrax PC PREFERENCES SOFTWARE REFERENCE GUIDE EXA a ber Arnes Time los AAA vio al srra esitare chance This is the screen in which you will define the preferences for your system settings Click SAVE and EXIT button when completed V Foros lr acing SPER CAE F Dig Fr Dus utat in inch Dela hard FP Ennkble eor dire aug wi Tice End H Tasa cif Die rca ad r Mene Auton Appice of Seca Ps roll Excradi Dearing Export ihh egt ioni Lr Car add FF Dopey n ri Gee We ur Rob lar DATE FORMAT The format in which you want the date displayed in the software as well as on reports TIME TOTALS FORMAT The format in which you want the times displayed in the software as well as on reports TIME OF DAY FORMAT The format in which you want the hours displayed in the software as well as on reports FORCE TEXT TO UPPERCASE Select this option if you want all text entries to be UPPERCASE SYNC EMPLOYEES WITH QUICKBOOKS AT STARTUP Select this option if you want TimeTrax and QuickBooks to attempt to sync employee records each time the software opens This option will only appear if QuickBooks is installed on the same computer DISPLAY RUNNING TOTALS IN PUNCH DETAILS GRID Select this option i
44. e to specify the fully qualified name including the drive and path c g eisprogram Filessintuitsquickbacks pro vrycompany gba Start Exporting La QuickBooks The following message will be displayed Click on OK F Y Tineta QuickBoodes tink e Version ari For Payroll Time Tras Payroll TimeTrax QuickBooks Link 2 Click on OK ra Note bhet the names green for Pared karein GurckBooks m ere a tate In Pyramid the renes For regule and cestine pay sre entered in the ez nort yardas all other names sns entered as Special Par Proceed by clicking on NO TimeTran QuickBooks Link 3 Click on NO TimeTrax will now send the hours worked and the associated pay items to QuickBooks 32 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Next TimeTrax will display the following message A TimeTrax QuickBooks Link E X N MOTE The Following Payroll Items had to be created For this export Click OK Hourly Rate Overtime Hourly Rate Overtime Hourly Rate 2 Please look over the QuickBooks company File and perform az fequired corrections And QuickBooks will show the new Items in the Payroll Items list A PA PTI 02 QuickBooks Enterprise Solutions P lai File Edit View Lists Professional Compan e H 6 Home Customer Center Vendor Center Empl TimeTrax Pay o Items in Holiday Mae Hourly Rate QuickBooks list Other Overtime Hourly Rate Overtime Hourly Rate 2
45. echnical SUPPO ien cu a a aiit o3 64 65 A dt Cite ER con Time Cad REPO ouod een graded ot ER 19 Time Clock EXPO oreet ioco os 43 Time Source amp Sync Standard 13 Mi AAA tee pee eee seuss 11 Timeltax Setup Wizatd nccrseein n RS 12 Track Absence viii ii CC s 11 17 Troubleshooting Guides iere meer 47 60 U IB ADDIOVNG aratsdi eq Od ron 16 Upgrade or Software Reinstallation Single Version USL sess saacxebeeeene sa 48 o A ESPERE a 11 A A 12 13 User Name ereosuetarsarsatr cosida 12 V Vertical ICOM DAE ans ette uod ee Ed sex 10 Vista Serial ConnecHon secet 58 59 W a ovesdeetesra pP RR ERR TETEE 61 Weekly OVETUIME 141 52a 0 9 ce odia 4 Wotkdays WOIKWECK gt adc erm ribns 17 X AP EEE 50 53 E IU U G CE EN ER EF R E R A TW F O 5 PC 10 B EZ AX TR E M TI ID M A YR P SEM wi Yo Y E Ew E EUR y E a wu MIE a SES M t3 uet uU itis dan z EN 2 Le vw a A E e 3 la F gt e ww ort e not a ON jm hp r gt 2 eee ae ti d but a n of a Uu iri de tatio igh MV tiis vical inclu esen sah ly a CX NM i e r ions ious E wu echa ch ni M O G Tee su q p ue DM i B i Sy uu s of illfu ni of q din a ee Mili ple DW sh CO ing oun uu d hi oue that d pos dily f dei AX E rolegies ite tr 5 a f is TERME UA ES imit 0 Is t is re 0 rt Si INV echi and am A cal repea er is sion uppo T a ww
46. egistration for fingerprint John Smith O I Click REMOVE Please Hote IT multiple Elo Terminals are a es al loa im Aisa on fi ngerpri nt each Elo Terminall PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE TO CHANGE ENROLL FINGERPRINT Delete the fingerprint from the Employees Detail Screen by selecting the employee name whose fingerprint you want to delete from the drop down box Select the thumb print icon and it will bring you to the Fingerprint Registration Screen From the Fingerprint Registration Screen select the employee to be removed from the drop down box Select REMOVE Re enroll the employee by making sure the correct employee appears in the Select Employee drop down box and Selecting REGISTER a fingerprint Have the employee re swipe according to the Employee Details Setup section of this manual Note Any changes to the employee name in the software will result in the employee having to re enroll their fingerprint VERTICAL ICON BAR Not Shown on TimeTrax PC Shown on TimeTrax Bio Only Not Shown on TimeTrax PC PAYROLL TAB SETUP TAB m The working Vertical Operational setup Icon Bar where daily handled initially transactions occur through the wizard Normal one time setup for systems administration These Icons can also be seen on the top menu bar by selecting FILE Show More Menus 10 PYRAMID TIMETRAX EZ BIO PC CONFIGURE TAB DATE TIME SETUP This is th
47. er on your desktop To do this select the first file and single left click so that it is highlighted hold the CTRL key on your keyboard and select the other 5 files Choose EDIT COPY and close out Open the DATA folder on your desktop and choose EDIT gt PASTE It is very important that you have all 6 files in your DATA file before moving forward Close all open windows Navigate to Control Panel and select ADD REMOVE PROGRAMS Locate TIMETRAX on the list and choose REMOVE Once the program is removed navigate to My Computer CA Documents amp Settings AllUsers Documents shared Pyramid TimeTrax and delete the PYRAMID FOLDER Insert the Disk provided or download from the website and proceed with the install following all instructions and default selections Once the new software is installed go to the folder on your desktop named DATA and choose EDIT gt SELECT ALL gt EDIT gt COPY All 6 files should copy over 48 e Navigate to My Computer C DocumentsSSettings AllUsers Documents shared Pyramid TimeTrax and choose EDIT gt Paste into the TimeTrax folder Choose YES TO ALL to replace the existing files e Open the TimeTrax software with your usual user name and password All of your information will be there and the new version can be veritied by Selecting HELP and then ABOUT TIMETRAX from the menu bar The version number should match the version number labeled on your CD Moving TimeTrax From One Computer to
48. erprint s5 iren 10 Changing Payroll Groups sonrisas 11 COM Pol cietactaeteee esis imkis 50 51 60 COmugite Tica ess 11 Contact Ifor apoft s rirrrssara ti lat 19 D Daily OVE G nash O 4 Date TOAT neste ucro bcdu adde e ie 11 De TME oae pero RR avda 11 Daylight Savings TIME sas asdsavese reg 11 Y ee viene oeees 50 51 Delete EInserpElllE erosiva i 9 Delete PUDCH uad escasueverEEa e tendi 16 Department Code Option tor Time ax BIO ODD iras Erexeeis 14 Detail Pay History Report i udaasa edere 19 Detailed Payroll Report cosas ras 18 Downloading PUNCHES oeque eco pp osos 15 E EIU V UMC nna toe pte Era EE TR 16 Emergency Punch Download 54 55 Employee Card Report 25e uetet ive ps 18 Employee Contact Inlo 1522422 remet ss 19 Employee Details SeEup ced ese be ER sssi 7 Employee Groups Se UD servosscrcrccan as 3 4 Employee Ipott ossa edd es eem CE vaches 23 Employee Seniority Repott 4 54222 2 nei 19 Enable Lunch Warnings i a v rere ns S 62 SOFTWARE REFERENCE GUIDE Entering New Employees 7 Error 1609 Tor XP Of Vista ioseviiie s 56 57 EInemerCONNCCHON c2 aad c etta 52 EXPONS sopera 18 F Filter Out Punches Closer Than 4 Fingerprint Registration TimeTrax BIO Only 8 a A d rd Axe Ee iria 7 Foutthy Pitth Special Pay scsi 17 G Generic Text EXPOS decirnos e 38 GEL PUNCHES ov 24uiiecauereste esl ecvaees 15 Global Special Pay airis 17 Grace WIOdOW
49. f you want to see cumulative totals in the Punch Details Window ENABLE WORKDAYS SETUP AND TRACK ABSENCES Select this option if you want to have Set Workdays setup and Absences reported Selecting this option will open the feature and the associated icon can be accessed from the Payroll Tab on the vertical icon bar ALLOW AUTOMATIC APPROVAL OF SELECTED PAYROLL RECORDS DURING EXPORT Select this option if you want to have payroll records automatically approved during exports NOTE Pyramid does not recommend this option 11 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE AUTOMATIC BACKUP This screen allows you to select the location that you want to store your system backup The backup is stored in a folder named PYRAMID The critical files for restoring your system are Pyramid mdb Pyrarchive mdb Pyrexport mdb PryPolmd mdb and Pyramid ini This is your main backup and the data updates with each backup action In addition TimeTrax will create a separate zip file archive on the first of every month beginning with the first of the month following the complete installa tion of the software or any time the BACKUP NOW button is selected These zip files are stored in the same location that you chose to store your normal backup of the Pyramid Folder and can be accessed or restored ACTIVATE AUTOMATIC BACKUP Select this option to turn on automatic backups BROWSE Click this button to find the location where you wou
50. his manual e Uninstall and reinstall software Missing fingerprints TTBIO Only It is possible when the TimeTrax software is not current with the information residing on the terminal fingerprints may be deleted If this situation occurs whether from reinstalling the software changing computers etc you will need to re enroll the employee fingerprint following the instructions in the Employee Details Setup section of this manual 47 5 P e Es Lal sul Bs ml ES Software is Acting in an Unexpected Manner Restart TimeTrax and see if that corrects the problem Reboot your computer and re launch TimeTrax Make sure you meet the minimum system requirements listed in the MINIMUM SYSTEM REQUIREMENTS section of this manual Upgrade or Software Reinstallation Single Version User Close out of TimeTrax Software Create a TimeTrax Backup folder on your desktop Right click on the Desktop and select NEW gt FOLDER Name this folder DATA Navigate to My Computer C Documents amp Settings AllUsers Documents Pyramid and locate the following 6 files Pyramid mdb Pyrpolmd mdb Pyrarchive mdb Pyramid ini Pyrexport mdb Pyramid bku If you cannot see the file extensions you may need to go to Tools Folder Options View and then make sure HIDE FILE EXTENSIONS FOR KNOWN FILE TYPES is unchecked These are your database files and contain all of your information Copy these files to the DATA fold
51. ickBooks record with the entries made in TimeTrax Settings Note Social Security Number entries cannot be filled in For each TimeTrax Employee record that is matched with Iv a QuickBooks Employee record always update it with the entries made in QuickBooks OK Cancel Jl Employee Import Employee Match Employee Import Employee Export Whenever a QuickBooks Employee rec re cannot be unambiguously matched to a TimeTrax Employee ecord p Always import the QuickBooks Employee record into TimeTrax Use this as the Default Employee Group lt No Default Group Selected gt Required A Employee Iv Ask when ambiguous matches occur Import LINK SSS RULES lt Ask before importing the QuickBooks Employee record Settings into Time Trax C Never import 29 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Employee Export rs TimeTrax QuickBooks Link Version 4 2 3 For Payroll TimeTrax Payroll QuickBooks E gt OB Comp Employee Match Employee Import Employee Export Ee Whenevera TimeTrox Employee record cannot be matched ta QuickBooks Employee record Always export tha Time Trex Employee record int o E UNA ARENA EY Required r eee oes the Time Trax Employee record into Employee Link Rule Export LINK C Never export RULES Settings Note When specify the f ncel Sync rt Syncing Cancel nyees With QuickBooks e g c prog Import
52. id he nsw ro es nsw iscus al s h ca M s 1 S s ai MN n g t a mbe lsu the a d dis s eac ir A A s LC P bdo da olved hich on ap tec limit r the c r ye ramid L 0 C S ti to e ur a ea Te W re to w ta ed ht nd ho ie M ies r llo S en lat ig u e e gt ah hnolog M Pu T the tn i iin B to n a Z 25 u n uem id Tec C pla m the Me E Dum et o DE EE fs mi ny re I m at id re le CC te ile E pe ra pa ica ag ha ra lan th id ble 0 n Ij Py om hn by S Py P am na ot ire the ata to 224 ELT C b re ions y rt d r 0 n i d qe he id Te he itio sb ppo are Py reas s requ Ver of are EX ee mi lan ond vice Su id a nce ro ion ii ue 4 TS yra P dc ser ica reg ica to ta ay ute dido S0 iss E E ort n rt hni le An 2 ds m p sm id rt ion Ex Y a b C t u d m n m t un UN Supp ms uppo Tec lica e Te cep C ami S CO tra Pyra uppo rma of ce Ps BH o ing te of s r the app th s ac ned Pyr mer the r s sE r info lack a us livery unde the dering mer ontal al Custo quire tome mer ess 0 eto may S 2 r 0 i S 0 u l E e de tomer ct to s 0 Cust ions c chnic i ay ES Cu Cust is acc so d ction ing a Cus spe duct tes diti is Te pay m th he thi do mee e be EX hk th re pro dica d con This pt of n from et ovide lity to p CO ervic E lt 2 i i in i j r i U s lt i n t e e lv inab ial S 2 saa Plan sa men rec t Dat reso to p rina dia port 4 Ss Py rt erm ree on en sa id o ra up pe po he t Ag ive up em Refu m
53. id S0 ENS y EX up Rd e tiv nc rt ra es th an 9 eo rvic ffec me po o Py t acc ate ide i Dem j e mee Se is Com sup se t rne rmin rov S 0 a e this Plan id er rcha Inte rte M T z o i SE ort Fen stom Pu tem imit o d uire pro r s u d Bes upp Py cu the yS li ide S req to me hey S by ide ith es ices vi N e to ich t 2 pe nt id Wi C Vi ro IO tb Ing us IC ia es me ES roy y dan SET Se US ll no elat m C r wh ed 4 VIC ill w Atten port ro CL sha a r fro r fo he m or K ER id w h nd sup f Pu e in EX id rvice of o nne Du ed ce S mi bad ea ee fo tb E se ut ma ge vid ter p eS ra th Im ff 00 us ices Py rt d a a ro pu gt Py ay id T so Pr um rvic po ising A In Dam ep om C nd mi day ase yo se lan sup ar ts B ar hec d o Sdn Won bip ari ini ndo end e e e gt z nee date ed Th ceive nth re toll de CC of th not d the a resid are or the es z e ired S SS a y h Ir re 0 es re m t e ion oe E 27 be ntra se a ech us Cu n ical p e p Ce ve ent Ar DM a 0 a id T C he 0 ic th n r C UKE Se po a e qmm XE a ie e Hi ea copy i hd er s ne id Bh LN u ti 0 0 p E LN CN yee y mac zu ids ort in the than E UA UA ea n e B d pum e m do are te pee ion oe E ON i o new f sof ina y C busiv prod F DA D is me IONS E i aha d by AA hi hc S ito E Nt PE ds ES ij aK SON M EST Dun 5 Mee iscre s VA UN pe EH ME Cue R mid eing port as d 3 DS A E dde E Pyra s b Sup G
54. ill now be available ISA PTI 02 QuickBooks Enterprise Solutions Professional Services Ed ta File Edi View Lists Professional Company Customers Vendors e 4 Chart of Acton ES Home Customer Ttem List mem Fixed Asset Item List Holiday Price Level List Hourly Rare Billing Rate Level List Other E Payroll Item List Overtine Hourly Rate Mises Hourly Rate E 00000000000 Click on ic Other Mames Lisk LISTS PAYROLL Advance Earned Incom Federal Unemployment Customer amp Vendor Profile Lists d ITEM LISTS Federal Withholding Templates Medicare Company Medicare Employee Memorized Transaction List Ctrl T Social Security Comparm certs List of QuickBooks Payroll Items e Fa amp EY a E Home Customer Center Vendor Center Employee Center Report Center Reminders Feedb Tem Name gt type Amount Compensation Compensation Compensation Compensation Compensation Compensation Advance EIC Payment 7 000 00 FUTA Federal Overtime Hourly Rate Overtime Hourly Rate 2 Sick Advance Earned Income Credit Hourly Wage Hourly Wage Federal Tax 94 200 00 Comp 5 Tax 94 200 00 55 Tax Social Security Employee 29 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE TimeTrax Payroll Items correspond to QuickBooks Payroll Items By default TimeTrax provides the following Pay Items e Regular e Overtime 1 5 e Overtime 2 Exi
55. in this EULA as You and Pyramid Technologies LLC for the Pyramid Technologies LLC TimeTrax Time Recorder amp Software Manager that accompanies this EULA including any associated media printed materials and electronic documentation the TimeTrax soft ware The TimeTrax software also includes any software updates add on components web servic es and or supplements that Pyramid Technologies LLC may provide to You or make available to You after the date You obtain Your initial copy of the TimeTrax software to the extent that such items are not accompanied by a separate license agree ment or terms of use By installing copying down loading accessing or otherwise using the TimeTrax software You agree to be bound by the terms of this EULA If You do not agree to the terms of this EULA do not install access or use the TimeTrax software in such event the original purchaser may SOFTWARE REFERENCE GUIDE however return it to the place of purchase within thirty days of the date of original purchase for a full refund TIMETRAX SOFTWARE LICENSE The TimeTrax software is protected by intellectual property laws and treaties The TimeTrax software is licensed not sold 1 GRANT OF LICENSE This Section of the EULA describes Your general rights to install and use the TimeTrax software The license rights described in this section are subject to all other terms and conditions of this EULA General License Grant to
56. ing ok Note See employee details for setup of default departments 14 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE PAYROLL TAB GET PUNCHES At Login you are offered the option to download punches Pyramid recommends that you do this on a regular basis to prevent data loss Otherwise GET PUNCHES allows you to download punches when you are ready for payroll activities TimeTrax will automatically recognize new punches and download only those not currently in the database DOWNLOAD PUNCHES Connect the hardware as shown in the diagram on page 4 Once connected open software and from the Initial Communications Form verify that the recorder is found and select the Download Punches box aug Successful Connection Select Download Punches PUNCH DETAILS The PUNCH DETAILS screen displays all in and out punches This screen allows you to view insert edit and delete punches as well as assign comments to punches You can also view Current Previous and 2 Prior pay periods This screen categorizes the type of pay category and notifies you of possible errors If an employee has no IN or OUT punches for a specific day TimeTrax will automatically populate an Absent status 15 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE PUNCH EDITING Insert Punch To insert a punch click the INSERT PUNCH button Select the date of the punch and then select the time of the punch and
57. ish Restoring Database e Reload your TimeTrax Software as shown in the Installing the Software section of this manual See page 6 Note Please make sure that you are installing the same version that you are currently running e If you have AUTOMATIC BACKUP activated go to CONFIGURE TAB on the VERTICAL ICON BAR and Click on AUTOMATIC BACKUP 53 E e pa da S l ES E pa Hek f activate Putomati Backup on exit A Choose RESTORE p a FROM CURRENT E SN BACKUP e This will restore all data from the last backup If you have punches in the TimeTrax unit that have not been downloaded download them as described in the PAYROLL TAB GET PUNCHES SECTION of this manual e If you do not have a backup you will need to reinstall your software and go thru the entire setup process beginning with the TimeTrax Setup Wizard e Once this is completed you must perform an EMERGENCY PUNCH DOWNLOAD as described in the following section Emergency Punch Download n the event of a catastrophic database failure due to damage from viruses hard drive crash etc you can retrieve the last 4 000 punches by initiating an EMERGENCY PUNCH DOWNLOAD e Before you attempt to do this please note that if you have any inactive employees contained in the last 4 000 punches you will need to go to the EMPLOYEE DETAILS ICON on the PAYROLL TAB on the VERTICAL ICON BAR and click on the VIEW INACTIVE EMPLOYEES
58. ld like to store the backups NOTE This can be on a network drive BACKUP NOW Immediate Backup APPLY Click after screen changes RESTORE FROM CURRENT BACKUP Restores system database from the backup you just created RESTORE FROM PRIOR BACKUP Restores system database from a backup previously created TIMETRAX SECURITY This is the screen in which you will set User Names and Passwords as well as security for anyone that logs into the TimeTrax Software The number of users is unlimited Note Pyramid strongly recommends you create a user name and password immediately for data security USER NAME Enter the desired login name PASSWORD Enter the desired password for this user USER LEVEL Enter the desired User Level Levels are explained below DISABLE WAGE ACCESS Select this option if you do not want this user to be able to view or change any wage information READ ONLY Select this option if you only want to give this user READ ONLY access to the database DISABLE EMPLOYEE NOTES Select this option if you do not want this user to have access to the notes information in the Employee Details Screen 12 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE USER LEVELS Restricted These users can only access the following Punch Details Payroll Details Employee Details Assert Global Pay Viewing Options Date Time Setup Form Reports Exports and Retrieve Punch Data Regular These users can
59. les and Customers Jobs ard Estimates INITIAL TIMETRAX QUICKBOOKS COMMUNICATION STEP 3 When TimeTrax attempts to communicate with QuickBooks for the first time QuickBooks will present the user with the following access options QuickBooks Application Certificate x An application is requesting access Ea Ehe fobowing QuickBooks company File pti Select either Access may include reading and modifying QuickBooks data as well as option enhancing the QuickBooks user interface The Application Calls Itself pyramid Time Trax Certificabe Information Description Pyramid TimeTrax Developer Pyramid Technologies Developer identity has been verified by VeriSign Class 3 Code Signing 2004 CA QuickBooks Solutions Marketplace Search Far information about this application ak Eb 7 QuickBooks Solutions Marketplace Do vou want to allow this application to read and modify this compar C No C Yes prompt each time Make sure this setting is checked ves whenever this QuickBooks company File is open O Yes always allow access even if QuickBooks is not running E Allow this application to access personal data such as Social Security Numbers and customer credit card information i Tellme more 21 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE e Depending on access requirements select either of the two options YES WHENEVER THIS QUICKBOOKS COMPANY FILE IS OPEN or
60. liday Other Overtime 1 5 Overtime 2 Regular Sick Vacation RATE MULTIPLIER The rate at which the Pay Category iS paid i e Holiday would be rate multiplier 1 if the employee is paid regular rate for the day If you choose to pay time and a half the rate multiplier is 1 5 APPLY TO WEEKLY OVERTIME Check box if category hours can accrue towards overtime Click YES to continue PYRAMID TIMETRAX EZ BID PL SOFTWARE REFERENCE GUIDE Click EDIT to start DAILY OVERTIME Choose how it is paid and after how many hours WEEKLY OVERTIME Choose how it is paid and after how many hours 4 Pay Interes Pound F3 Enable kiina Finn hily Pera Ponkhlly Fay Per ods Only For Wiski harta tha Yiorkieek Begins Femr 2ut Punches closer Thar b ers q _A_ _AA gt gt gt gt TA y MONTHLY SEMI MONTHLY Lows o pose e e cem PAY PERIODS ONLY Must select the day and time that the workweek begins to calculate overtime correctly Max Hours Before Missed Punch Assumed The maximum number of hours an employee can work without punching before the system assumes the employee forgot to punch out Pay Interval Round Click Enable if you wish to use Pay Interval Rounding Divides each clock hour into intervals of 5 6 10 or 15 minutes The software automatically edits the punch time so that it is set to the start of the interval that contains the actual time For example at 5 minute inter vals 7 0
61. lp Required steps to properly integrate TimeTrax and Quickbooks will vary depending on which product you are currently using and which product you are adding Please select which of the following scenarios describes your situation I EXISTING QUICKBOOKS USER NEW TO TIMETRAX II EXISTING TIMETRAX USER NEW TO QUICKBOOKS III BEGINNING BOTH SOFTWARE PROGRAMS SIMULTANEOUSLY and follow the steps below I ESTABLISHED QUICKBOOKS USER FIRST TIME TIMETRAX USER QuickBooks employee PAYROLL INFO settings After the integration any new employee records that are exported from TimeTrax into QuickBooks will automatically be setup with the required default preferences for TIME TRACKING This does not apply to already established QuickBooks employee records Please verity that each of these employee records is also set to TIME TRACKING and correct the preference setting if necessary 23 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE e Open each respective employee record and select PAYROLL AND COMPENSATION INFO e Check USE TIME DATA TO CREATE PAYCHECKS New Employee f px lmomsmtexmmon 8 8 i5 5 0 0 58 marsemuml Change tabs Payrol and Compensation info 7 Cancel Pay Frequency Bweetiy 7 de TD E Check this option F Use time data ta create paychecks Additions Deductions and Company Contributions ltem Mame Amount Limit Employer b covered by
62. me and attendance software e Select the Reports Export tab e Under Export Specification Select QuickBooks 2003 link from the dropdown box e Select Setup Export tab e Select Browse in the QB Company File Name box and double click on QuickBooks Company File 60 PYRAMID TIMETRAX EZ BID PL SOFTWARE REFERENCE GUIDE WARRANTY INFORMATION REGISTERING TIMETRAX Please be sure to complete the product registration form online at www ptitime com to activate your Technical Support Hardware Warranty RETURNS Returns on non defective equipment can be made within 30 days of purchase for a full refund after inspection Returns on non defective equipment made after 30 days but within 60 days of shipping will be accepted after inspection and are subject to a 15 restocking fee Returns after 60 days will not be accepted LIMITED HARDWARE WARRANTY e Pyramid warrants the TimeTrax equipment to the original user against defective material or workmanship for a period of 1 year from the date of purchase Proof of date of purchase is required for warranty service on this product e Pyramid s responsibility under this warranty is limited to the repair or replacement of the defective part or parts and repair or replacement is the sole discretion of Pyramid e For Return Shipments to Pyramid the product must be shipped in its original carton or equivalent fully insured with shipping charges prepaid Pyramid will not assume any responsibility f
63. me regardless of hours worked during the regular pay period Lunch Rules Allows the employer to specify whether an employee must punch out or have lunches automatically deducted or any combination of both You can choose both Automatic Lunch Deductions and No Deductions if the employees within your Employee Group will perform multiple activities where they may not be able to consistently punch Enable Lunch Warnings Allows the employee to punch at any time but will generate a warning when an employee punches outside of the defined lunch The user can define the warning based on minutes before or after the lunch starts or ends Grace Window The number of minutes that the employer will allow before a warning is generated for lunch punches PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE BEFORE YOU ENTER NEW EMPLOYEES IN TIMETRAX Duplicate employee records can impact data integrity In order to avoid duplicates please adhere to the following rules e Always enter unique employee ID numbers e If two or more employees have identical first and last names enter a unique middle initial There are three ways duplicate records are created 1 A TimeTrax employee record has previously been set to inactive and the user unaware of the already existing record attempts to add the same employee as new 2 The user erroneously adds and saves the same employee names more then once 3 In the case of moving an employee from
64. nd the DB9 should connect to the computer If the DB9 does not fit into a port on the computer you will need a USB to RS232 adapter to connect the DB9 to your computer BU USB to RS232 adapter PN 41685 For computers with only a USB port Important Make sure that the TimeTrax software is installed prior to connecting the TimeTrax unit to the PC Connect the 50 RJ45 cable fig D to the RJ45 DB9 adapter fig B and then connect the RS232 USB adapter fig C to the back of your PC fig A STEP II Test that Windows COM Port and DB9 are working properly e f the hardware is setup correctly you will need to connect the loop back plug included in the shipment to the DB9 that is plugged into your computer Click the Reconnect Button on your screen If the loop back plug is found it indicates that Windows the COM Port and the adapter are working properly IIa Test that the Cable is working properly e Unplug the 50 RJ45 flat cable or Ethernet cable from the TimeTrax unit and from the back of the PC e Plug them both back in in the reverse order e f this still does not work replace cable IIb If the LCD displays time and date test the Time Clock e Unplug the unit and letting it sit for a few minutes then plug it back into the wall socket Step III Loop Back Plug Not Found e f the loop back plug is not found try connecting a USB to RS232 adapter Pyramid P N 41685 into the PC and then connecting
65. ning correctly or not turned on Connect the Ethernet cable to another open port or see your IT Administrator for assistance in opening the port on the device Disable or upgrade Firewall if device can be pinged but no connec tion found or was working and recently lost the connection 52 Inserting A Static IP Address On Ethernet Clocks Only Pyramid offers the option of inputting the IP address given to the terminal by the DHCP server into the software You can locate the IP address by unplugging the terminal and plug it back in to reset it The terminal will go through a DHCP negotiation that will display the IP address assigned to the terminal Please make note of IP address displayed alclal ra ple Re jigs hen bos lar duas pa Pus L m Static TP Addresses IP Addresses List i Add Modi Open TimeTrax Software as Click on exe IP Address 1D lt File Demin fo lt Show More Menus Setup EXIT ESTA lt Static IP Address Enter IP address into IP address field in the ADD MODIFY section at the bottom of the page Click ADD SAVE and EXIT Close out of the TimeTrax software and reboot your PC A E ee pss m Y xL O O P Laptop Connections Pyramid Technologies does not recommend the use of a laptop for our Ethernet product due to the multiple Ethernet Network Card Links in the laptop that makes the connection difficult to establ
66. ns for setting up and using the PAYCHEX PREVIEW EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT Select PAY PERIOD to be included in EXPORT Select who is included in the EXPORT Choose either EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected PAYCHEX will provide BRANCH Paychex Preview CLIENT and SITE NUMBER for Branch Number JI this export Client Hurrituer AA Select the drive and location where you want the export file to be saved C Program Flies Pyrarciidit ImeTrax Cancel Export and Discard Any Changes File Mame a Tuae y Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected Congratulations you have successfully created and saved a PAYCHEX PREVIEW export file You will need to contact PAYCHEX to obtain steps on how to import the file you created and saved into PAYCHEX software 39 PYRAMID TIMETRAX EZ BI
67. o send hourly rate for this export Select the drive and location where you want the export file to be saved Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected PAYCHEX will provide you with the file name for this export Congratulations you have successfully created and saved a PAYCHEX PAYLINK EXPORT file You will need to contact PAYCHEX to obtain steps on how to import the file you created and saved into PAYCHEX software 40 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE PRODATA EVOLUTION EXPORT The following are instructions for setting up and using the PRODATA EVOLUTION EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your pay roll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT Farat Selection Export 5pscibcati me Pyramid esbeoicgies Lt T ata Exoxtlna Expert q ee Select PAY PERIOD to be includ e TASIM 90 00 FH SLM r TO 20 2006 MODON ed In EXPORT c 2Pres 1015 2006 1021006 BIOD FM Gusta Export Fike ELTE al Select who is included in the EXPORT Choose either EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES E Al Enpayess
68. oll Item names and click on START EXPORTING TO QUICKBOOKS F3 rimeTrax Quicktiooks Link Version 12 1 Far Payroll Time Tras Payroll QuickBooks Dynami Epa 3 2 Rename to QB Company File Name isuntuitiquickbonksE oompany FilesPTI 02 QEW Browsa QuickBooks aa Ce Payroll Item Overtime 1 5 Pay Item overtime Hourly Rabe names Cancel Export 3 Click on E START E EXPORTING TO QuickBooks QUICKBOOKS Note When specifying a DS Company File Mame be sure to specify the fully qualified name including the drive and path e g c program Filessintuitsquickbacks promycompany qbwe 31 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE Option 2 MERGING PAYROLL ITEMS IN QUICKBOOKS Do not change the displayed Pay Item names and click on START EXPORTING TO QUICKBOOKS F3 Time tran Quick ooles Link Version 42 7 l xj For Payroll Time Tras Peyrol Quick oks Dyrare Expr t JE Company File Hama frts intuit QuickBooks Compsny Files PTI 02 QEW Brows Regular Pay item Four Rata Overtime 1 5 Fay ltem wesmeHautyRate O Orertime 2 Pay Item overtime Hourhy Raba gl 1 Click on START EXPORTING TO Cancel Export QUICKBOOKS Hobe When specifying a DS Company File Mame be sur
69. or loss or damage incurred in shipping e Pyramid reserves the right to determine whether the parts failed because of defective material workmanship or other causes Failure caused by accident alteration misuse or improper packaging of returned unit is not covered by this warranty Any repair to the equipment other than by Pyramid voids the warranty Users in countries other than the USA should contact the Dealer from whom the unit was purchased The rights under this warranty are limited to the original user and may not be trans ferred to subsequent users LIMITED SOFTWARE TECHNICAL SUPPORT Pyramid warrants the software and provides technical support assistance for a period of 90 days from the date of purchase Extended warranties technical support contracts can be purchased separately through Pyramid Call Customer Support at 888 479 7264 for more information Register Online 61 PYRAMID TIMETRAX EZ BIO PL INDEX 7 th Day Worked Overtime ss 222 tkRe n 5 A AUU REEE ij ADFERD S S adag qe queat d a a N 37 Advanced Employee Groups 223r 9 e aa EErEE dae dede vero ida 7 A 266 66 pecado ex ox Ec ei dta 16 Archive Reports acram reete rar S 19 Assert Global Special Pay cavesteaersases 17 Attendance REPO ixi e 4 Een rs 18 Automatic BACKUP uo dioe Rr e ea hard 12 B rw A T 12 Before You Enter New Employees in TimeTrax 6 C Card REDOT A Tq uer PX SERE 18 CAT 00 COUE PT 3 Change Enroll Fing
70. or pay periods you MUST approve payroll for each employee at the end of the pay period 16 PYRAMID TIMETRAX EZ BIO PL ASSERT GLOBAL SPECIAL PAY SOFTWARE REFERENCE GUIDE In the circumstances where you wish to pay all employees or a group of employees the same number of hours i e Independence Day 8 hours go to FILE Assert Global Special Pay Farol yramid Tezbrnicgies Lil TA a IVES TOROS c WEEDS 10 29 0200 e Employee Section 5 BE Employees in tke Seleches Perol Group C Empayens Sy Groups do the elected Payroll Gmup E indivi Enpisyees In the 5electec Bron Groupe Fitth Special Psy Entry C Dx nnt aise pected Says bo Employes tired lar hor cas ag ser Spacial Pats To Selected Employess and Pay Perad T ament EMPLOYEE SELECTION Choose either EMPLOYEE BY GROUPS in the Selected Payroll Setupor INDIVIDUAL EMPLOYEES in the Selected Payroll Groups If you choose EMPLOYEE BY GROUPS you are selecting every employee within the selected employee group If you click on INDIVIDUAL you must click on each individual that you wish to assert the global special pay FOURTH FIFTH SPECIAL PAY ENTRY Choose the special pay category the date if the pay category accrues towards overtime you will be required to enter the date If the pay category does not accrue towards overtime you will be required to choose either the PAY BY AMOUNT Dollar Value or
71. oup This could be a problem with the package or a problem connecting to a domain controller on the network Check your network connection and click Retry or Cancel This error will occur if you are using the U S A HOME EDITION of either Windows XP or Windows Vista TimeTrax Installer Information X Error 1609 An Error occured while applying security settings Power Users is not a valid user or group This Could be a problem with the package or a problem connecting to a domain controller on the network Check your network connection and click Retry or Cancel XP Home In a Command Shell Start gt Run gt cmd gt 0K type net localgroup Power Users add hit ENTER Once it states command completed successfully open the software again and you will be fine 5 e e da Y ES ES E ES T 56 VISTA Home Right click on desktop and select NEW and then SHORTCUT Create Shortcut TE 2d This wizard helps you ka create shortcuts Eo local or network programs fles folders computers or Internet Type tbe location of the itam Browse Click Next Ea continue Back Hex i Tangel Select NEXT and FINISH Vista will create an icon on your desktop Right click and Run as Administrator When you get the box below type NET LOCALGROUP POWER USERS ADD Once it states command completed successfully open the software again and you will be fine JE CA WINNT sytem 32 end ene
72. ptimal integration the following settings are recommended In TimeTrax QUICKBOOKS LINK screen click on LINK RULES FA rimeTrax QuickBooks Link Version 4 2 3 Far Payroll ITImeTrax Payroll QuickBooks Employee Syne QB Company File Mame MAA un roo EA AS Browse Regular Pay Item Hourly Rate Syne Hourly Rate Click on LINK RULES ore TE match Employee records iita te s fields in TimeTrax Employee records QuickBooks gt TimeTrax Ask before importing Jote When specifying a OB Company File Name be sure to Ar PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Employee Match i Link Rules E Employee Match Employee Import Employee Export lw C Match only on Employee ID Uniquely match on these fields weighted in this order Employee ID Social Security Number Last Name Required First Name First Initial Middle Initial Employee a Match LINK For each QuickBooks Employee record that matches a RULES v TimeTrax Employee record always fill in blank fields in Settings the QuickBooks record with the entries made in TimeTrax Note Social Security Number entries cannot be filled in ETHER HERE FREH HIPH A ASASI LT SSE EE EME EEEN RR ASE SEL PT e For each TimeTrax Employee record that is matched with i ia QuickBooks Employee record always update it with the entries made in QuickBooks AS Employee Export I x Employee Mat
73. r 2 dd uis m only Rata Zd pay Frequency Biveekty inactiva rop own IST s gt cas ze hal F rum Rake t Raises amp Promotions Other oe ek nate a buidons 1 wertime Hour at Oaar be tes gemma Hourly Pay L 5 zd Sick vacaton NENNEN m Employee E covered by a qualfied persian plan 35 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE Next assign hourly pay rate Edit Employee Type a help question Ask oy x infomaticntoriien we 3 Assign Change tabs Papai ma Compensation nfo cm hourly pay rate Payroll Info otes What iz a payroll gobertte Esmings Payroll Help Item Mame HeurlyjAnn choro ies E Hourly Rate E pay Frequency Biveelly E O active il Class Important Repeat for each required payroll item and for each employee Please note Pay rates are not exported from TimeTrax to QuickBooks and have to be set up manually for each employee 36 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE ADP EXPORT The following are instructions for setting up and using the ADP EXPORT contained in the TimeTrax You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL SETUP SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on th
74. r City State and Zip Code Enter Home Phone Enter Work Phone Enter Hourly Pay Rate Check box if employee terminates employment To view inactive employees click VIEW INACTIVE EMPLOYEES on the bottom left side of the screen The date that benefits commence The date the employee terminates employment The date the employee was hired Enter any pertinent employee data To show hide Employee Notes select FILE Show Employee Notes from the top menu bar 7 PYRAMID TIMETRAX EZ BID PL SOFTWARE REFERENCE GUIDE FINGERPRINT REGISTRATION FOR TIMETRAX BIO ONLY Select thumb print icon to register empoyee fingerprint A Time Fano Fingerprint Registra tian Select employee to register xalact Emplpyaa John Smith r indicate Operation To Perform Reglster a fingerprint of John Smith to pe eC a Select to add new C REMOVE fingerprint registration for fingerprint John Smith Select an Operation ahove MEM Select Register Please Mote IF multiple Bio Terminals are y Halo connected all employees must be registered on Fingerp rl nt bach Slo Terminal P FANE Fri so Fingerprint Registration isi GEES c Have employee swipe Please have EMP sean his or her finger at the finger for the 1st e ee capture of fingerprint The terminal will say sli ation dls de Scan 1 of 2 Have the employee swipe finger for a 2nd time with the same finge
75. r when the terminal says Scan 2 of 2 This is done for verification and confirmation Note Only 1 fingerprint can be stored per employee PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE A Fire Trae bio Firvgerpr int Registratice Ooeration complete Fingerprint registered John Smith may rire enter punches with a fingerprint Pyramid highly recommends setting up each employee on the Employee Details Tab first and then go back and enroll each employee s fingerprint Employee Fingerprint Supcesstuly Registered Finished Close This Form Employee fingerprint ID is posted here and a gt will also be displayed eam um on the terminal LCD me Auer JE display during employee iiis punch Current few ATTE Dae JULY Mica deme hire Error wee TO DELETE FINGERPRINT To delete a fingerprint from the Employees Detail Screen select the employee name whose fingerprint you want to delete from the drop down box Select the thumb print icon and it will bring you to the Fingerprint Registration Screen A Time Trax bio Fingerprint Regis Select Registration Terminal Select Terminal Select Employee to be Select Employee removed sohn Smith z Indicata Operation To Perform E Ragstera fingerprint of Jahn Srabth to alle thts employee to punch with Select REMOVE Fingerprint REMOVE fingerprint r
76. rade replaces and or supplements the product that formed the basis for Your eligibility for such upgrade You may use the resulting upgraded SOFTWARE REFERENCE GUIDE product only in accordance with the terms of this EULA If the TimeTrax software is an upgrade of a component of a package of software programs that You licensed as a single product the TimeTrax software may be used and transferred only as part of that single product package and may not be sep arated for use on more than one computer 4 COPYRIGHT AND TRADEMARKS All title trademarks and copyrights in and pertaining to the TimeTrax software the accompa nying printed materials and any copies of the TimeTrax software are owned or licensed by Pyramid Technologies LLC or its affiliated compa nies The TimeTrax software is protected by copy right and trademark laws and international treaty provisions You may make one copy of the TimeTrax software for back up and archival pur poses You may not copy the printed materials accompanying the TimeTrax software You may not remove modify or alter any Pyramid Technologies LLC copyright or trade mark notice or the Pyramid Technologies LLC name from any part of the TimeTrax software including but not limited to any such notices con tained in the physical and or electronic media or documentation in the Pyramid Technologies LLC Setup Wizard dialogue or about boxes in any of the runtime resources and or in any
77. raeuceack edd eed ea ics aues 5 H HUGO JO POE EE eee 7 Home Editions of XP or Vista 56 59 HOMO PRONG sppr 0cdeecah ances P dT ERE 7 Hourly Pay Rabe 22068 dor Oe crc e td 17 Hous Summary REPO a ccemosdd bdo daa 19 I Importing Employees from QuickBooks 24 26 liz orb cr RS 7 Inactive EMPLOYESS careci 19 54 Sere PUNC ascii ias 16 Inserting a Static IP Address sain aras 59 L Laptop Connecticutis dadas es vene cis 53 East NOME 2559 56S ober Tex S Ree pronos bidon 7 Limited Hardware Warranty 61 A eee 24 Log Im WIBUOW capuc a doro cho vacan 1 A E 51 Lunch RUNES A eriek 5 M Middle mitali 1e ace easi ddr nico x eic 7 Minimum System Requirements 1 Missed PUNCI 44 uae ts ced RPELREEXYO 4 18 Missing PIRSefDEIDIS ceeesaxenasrbekerness 47 Monthly Semi Monthly Pay 4 Moving TimeTrax From One Computer ANOT EDD PETRUS 49 N New EMpIOYESS 4 gore dac RO oe dodi 6 Non Network PC USCIS sais editos 50 hle MEE PYRAMID TIMETRAX EZ BIO PL 0 1 PP OUO EE Pose 9 P Password eua dod v3 093 05 ERE TP RIPE en 1 12 Pay American EXDOLE gt eiii and 42 Fay Categories pssroduecbudeexadd E Ps rear E 3 Pay Mistory B DOIE ors e eoa eh Eit ier ER 19 Pay Interval ROWN os coco wai Ets i Pay PSPOU vada dos ace daos n rand 2 PAYCHEX Paylink EXPO rsisrsserereersr 40 PAYCHEX Preview EXDOPE 43er mk nes 39 Payroll Details os oar ure doe dar me as 16 Payroll EDO are taren ae 18
78. re still unable to connect go to http pyramidtechnolo gies com technicalsupport downloads and select USB Driver Update 59 IMPORTANT INFORMATION QuickBooks 2007 Integration Serial USB Version ONLY The new QuickBooks 2007 upgrade contains a PDF Converter that utilizes a virtual port that masks itself as a COM port COM1 This may interrupt communications with time and attendance system since we use your PC s COMI to communicate with our serial time recorders Error Message Communications Failure Computer cannot locate Time Recorder Resolutions 1 Connect USB Adapter Attach RJ45 DB9 adapter to a RS232 USB adapter and then connect the RS232 to your PC 2 Re assign the QuickBooks PDF Converter to a new port by following the instructions below e Select the Windows Start button e XP USERS Select Printers and Faxes Win2000 USERS Select Settings and then Printers e Right click on QuickBooks PDF Converter and select Properties from the drop down menu e Select the Ports tab e Choose a Port other than COMI that is not in use and click OK QuickBooks 2003 Link Failure The new QuickBooks 2007 upgrade also moves the location of the company file from the Application Folder to a special folder located in the Shared Documents folder For customers upgrading from an earlier edition of QuickBooks you will need to correct the path in the software To do this follow the instructions below e Open the Pyramid ti
79. roll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT Select PAY PERIOD to be included in EXPORT Select who is included in the EXPORT Choose either EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected DELIMITER Choose Comma Tab or Semi Colon QUOTED Choose Yes or No pe Gangi Tort EMPLOYEE BY Choose Name Daubl Click Ta See Path Dallmites SSN or EMP Quota ve E EXPORT TYPE Choose Payroll Gees by oce amp Or Punches Expart Type ara Select the drive and location where you want the export file Fin Mar to be saved CAProgram Fies Pyramidit meras Cancel Export ard Discard Any Changes File Mame Ein costos Esport a Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected Type the desired name for this file including the extension file Congratulations you have successfully created and saved a GENERIC TEXT EXPORT file You will need to go to the location where you created and saved the file and import it into the software of your choosing 38 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE PAYCHEX PREVIEW EXPORT The following are instructio
80. s HOURLY RATE 2 Payroll keen is inactive To hide this bem en the Payrol Item list select the checkbox 2 Click NEXT m Wee HE Carcel The following message will be displayed Merge AS This name is already being used Would you like to merge them 3 Click YES to merge items Click on YES to merge the Payroll Items Repeat this procedure for all other QuickBooks Payroll Items that need to be merged 34 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE SETTING UP EMPLOYEES WITH NEW PAYROLL ITEMS IN QUICKBOOKS Before QuickBooks can process payroll the required payroll items have to be added to the QuickBooks employees payroll information Edit each employee s payroll and compensation information Select PAYROLL AND COMPENSATION INFO from the drop down in the QuickBooks EDIT EMPLOYEE screen RETE EE 1 Select Change tobe PRE 7 PAYROLL AND COMPENSATION x FED Omara Emplesmenk Info Emploves is ri macia Pay Erequercy Bweni less FF Use tme data to create paychecks Rases B Promotions Additions Deductione and Company Contributions T E pm m a eI plan Edit Employee IE Information hor Brian Winker i s IM w 2 Right click Change tabs Paral and Compensation Infa o Cael in ITEM NAME roll Inf i Payroll Info totes field and select What is a payrol schedule Earrings i Hela Jenae 7 schede la
81. s also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN EA UN Choose EXPORT Select PAY PERIOD to be included in EXPORT Select who is included in the EXPORT Choose either EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected DELIMITER Choose Comma Tab or Semi Colon QUOTED Choose Yes or No Im rene Format EMPLOYEE BY Choose Name SSN or EMP Doubla Click To Set Path Detieiter Comena x oami Quoted e E EXPORT TYPE Choose Payroll qu exe mee E or Punches E Document Export Type Payroll aumidl Select the drive and location where you want the export file to be saved Path Homai Document and Set hing al Cancel Export and Ditcand Ara Changer Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected Type the desired name for this file including the extension file Congratulations you have successfully created and saved a PAY AMERICA EXPORT file You will need to go to the location where you created and saved the file and import it into the software of your choosing File Mame 42 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE TIME CLOCK EXPORT The following are instructions for setting up and using the
82. software storing the fingerprint employees can continue to scan if the computer systems are down Punches can be downloaded from the terminal once the power or system is restored to normal working conditions Q DOES TIMETRAX BIO ELIMINATE BUDDY PUNCHES A Yes Fingerprints are specific to one individual so duplicating them is almost impossible Also TimeTrax Bio software is password protected and has many levels of security to protect the software from unauthorized manipulations Q AN EMPLOYEE FINGERPRINT WAS IN THE SYSTEM AND WORKING FINE BUT NOW IT IS MISSING WHAT HAPPENED A TimeTrax Bio software upon login searches out the terminal and performs a variety of checks One such check is Fingerprint Sync The software scans each employee record locating the Fingerprint ID and then matches that ID with the corresponding fingerprint located on the hardware If the Employee Record indicates that a fingerprint should be on file and it is the system does nothing On the other hand if the Employee Record indicates that a fingerprint should not be on file and there is one the software will direct the terminal to delete the finger print This situation may occur if you are reinstalling the software from a backup that is not up to date with the information residing on the terminal To correct this situation you will need to re enroll the employee fingerprint following the instructions in the Employee Details Setup section of the TimeTrax In
83. sting Quickbooks User New to TimeTrax If employees are paid hourly various Payroll Items for regular and overtime pay will already exist in QuickBooks and most likely the names for the respective payroll items will vary from the names of the TimeTrax default pay items In this case the user has the following options e Option 1 Renaming TimeTrax pay items Regular Overtime 1 5 and Overtime 2 using the names given to the respective QuickBooks payroll items e Option 2 Merging Payroll Items In QuickBooks Note Only TimeTrax Pay Items Regular Overtime 1 5 and Overtime 2 can be renamed Timelrax s Special Pay Items Sick Holiday Vacation and Other cannot be renamed and will create separate Payroll Items In QuickBooks For Option 1 Select Payroll on TimeTrax toolbar and click on Reports Exports Icon s s El aa Click on REPORTS EXPORTS x x del x x n a p P r Ac In Apr M us A E CLA E ay E m m E siii nearne pase ri hea ES Ak Cuba ats ubica A A algo lia A al Erin LAA 30 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE Option 1 RENAMING TIMETRAX PAY ITEMS Next click on SETUP EXPORT button oo Employee Selection P Al Empics Fayn Rapnrt C Enea ty oie Click on SETUP EXPORT Iredfneidual Employees Dica Change the displayed TimeTrax Pay Item names to the respective QuickBooks Payr
84. struction Manual Q MY EMPLOYEE CHANGED HER NAME AND EVER SINCE HER NEW NAME DOES NOT DISPLAY ON THE TERMINAL HER OLD NAME STILL SHOWS BUT IN THE SOFTWARE HER NEW NAME APPEARS WHAT SHOULD I DO A Any changes to the name in the employee file made after a fingerprint is enrolled requires fingerprint re registration 46 PYRAMID TIMETRAX EZ BIO PC SOFTWARE REFERENCE GUIDE TROUBLESHOOTING GUIDE FOR YOUR TIME RECORDER YOU MUST BE LOGGED IN AS ADMIN IN TIMETRAX AS WELL AS ANY OTHER INTEGRATED SOFTWARE PROGRAM SUCH AS QUICKBOOKS TO PERFORM ANY MAINTENANCE FUNCTIONS GENERAL TROUBLESHOOTING TIPS TimeTrax will not read the employee fingerprint s TTBIO Only e Check that the employee finger is clean and free of excessive oils e Check that the employee finger is not too dry Apply a light moisturizer e Check that the employee finger is not too moist Wipe off with a clean dry cloth e Check that the employee finger is positioned correctly on the sensor e Check that the employee is not using a finger different from the one that was registered e Check that the employee finger does not have a cut burn scrape or is otherwise different from the finger at enrollment If it is enroll a different finger See To Change a Fingerprint section of this manual e Change the fingerprint registered to another one e The surface of the reader may need to be cleaned See Care For The Fingerprint Reader section of t
85. ty ver a mi a e e i 0 io ney Mun Ma n id A NOS om H4 e S teal n Gi ons ty fo Agr id erc Pla ae us G ran se ram f m r TEM E VA ee pos en Py 0 se p oe UN SS r Lic cts ranty urpo nis a n S e u r p la FHC S S d a r e jm S ES Po U ch ais bd n s for AAA S u d Use o S p a Su m r Ht AT MW m p A 0 e m W AS ny i for a F LI this Cust stome 3 DS i j ss O uad by Cu lity T LONE bo Hl A e N n id b m i A e s itn O u a the lia AN A i TATI bility nts p Dy any se E LA X y j n E MY PE LIMI ERU ant dered have ore AAA RH miis rect z AN fee Pyr to Pla i dir WE UE PE em ited rt II Py n E qi pu lim e sha nitive gt DS 8 s f RON uM ES Nun ial pu 7 DSS ue no eci m X o ny MN KR DA a n P m for 3m A de E Y Jee ife a D Z ine m A eee F nd AUT E CX ES y RUE AT ex US zr 65
86. uide for Time Recorder assesses rosas beses 47 60 Warianty IOMA ON peace eenaa sep cares econ een dn eae ee TS 61 Cle ee ee See ee ee O eee ee eee eee 62 63 PYRAMID TIMETRAX EZ BIO PL SOFTWARE REFERENCE GUIDE LOG IN WINDOW When the program is launched you are presented with the Log In Form de Time Fraa E in Enter ADMIN into Vai ile o ADMIN USER NAME field Passenan PTI ETEA po LEDS MASE aed PAGADO 1 PERSE We ROR D boy hn Se SO Walling Far Lapis Vesion 22 Enter PTI uppercase WES User Nama and Passen bbs Dirt Se 1 1 atus wil NOT be shows aeri cog In Fare eco i into PASSWORD field INITTAL COMMUNICATION FORM After you successfully log in the system initializes communications with the time recorder attached to the PC When this is successfully accomplished you will see Recorder Found ar Recorder Found Peto oe TOMA PTRIMO VER EXE Successful Connection The Time Recorcer is connected correzthy to tis PC Cl ick OK to continue E TIMETRAX SETUP WIZARD 2 Welcome to TimeTrax I Your TimeTrax Time and Attendance System is an extremely easy to use system featuring a Plug amp Play installation that can seemlessly grow with your company from a single terminal to a multi terminal system The TimeTrax system can also optionally include synchronized wall clocks and bell horn systems This TimeTrax software comes with many features su

Pyramid Time Systems TTEZ

Contents

Download Pdf Manuals

Related Search

Related Contents