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Philips PPF675E

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1. 2 Open the device by lifting the panel using grip in the centre and folding it up LA D gt ZN D 2 uu 7 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again N Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice Cleaning 3 Open the scanner cover and the cover of the automatic A Unplug the device from the power socket before document cover by first pushing the support A and cleaning it Use a soft lint free cloth Never use liq then the support B inside The cover C folds below uid or easily flammable cleansers sprays abrasives polishes alcohol etc Do not allow any moisture to reach the interior of the device iz Special fax cleaning sheets are available as accessories from our call centre Insert a sheet into the document feeder Press STOP the page is ejected Repeat this process at a few times 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up 4 Carefully pull the document to the front or to the back out of the device Lock the cover of the device completely into place when opening the device You could be injured if th
2. 1 Press OK L6JL6 and OK 2 Use y to select the SMS service provider that you would like to set Confirm using OK Enter the number for sending SMSs Confirm using OK Enter the number for receiving SMSs Confirm using OK O NOAUA W Use 4 y to select the SMS service provider through which you would like to send SMSs 9 Confirm using OK Co You can receive SMS messages via both providers SMS Switching Off Automatic Printing You can deactivate the automatic printing of SMS messag es Press OK L6 L8 then OK repeatedly until FETHT SMHS YES appears on the display 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Switching SMS Reception On and Off If you are using a cordless telephone with SMS function on the same telephone line then the specific device at which you will receive an SMS message will depend on the specif ic manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone If this is not possible switch off SMS reception on the machine You can continue to send SMS messages even while SMS reception is switched off Switching SMS Reception Off 1 Press OK L4JL5 and OK 2 Enter the service code L3 L1 L2 L9 L7 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK N If you have entered the incorrect code you can cancel the entry with SURE H Switchi
3. 4 Press START The direct inward dialling number or sub address is dialled only after a short pause Listening while a connection is es tablished PPF 631 PPF 632 You can listen while a connection is established for exam ple if a fax transmission constantly fails Enter the desired number using the numeric keypad or se lect a saved entry Press 1d Co Hands free operation is not possible with this func tion You cannot answer if the subscriber picks up Broadcasting You can send one fax to multiple recipients in succession Entering Recipients Individually 1 Insert the document 2 Press OK 3J 4 and OK The document is now read 3 Enter the desired number using the numeric keypad or select a saved entry Confirm with OK Enter the next telephone numbers Confirm with OK You can enter up to 25 recipients a GO UI A Press START The device transmits the fax message successively to all recipients Sending a Fax to a Group 1 Insert the document 2 Press OK L1 L3 and OK 3 Use 4 y to select the group to which you would like to send a fax 4 Confirm with OK 5 Using 4 y select SEHD FAR 6 Confirm with OK l z If your machine cannot reach a recipient the fax E message is sent to the other recipients After the ma chine has called all recipients it once again dials the numbers that previously could not be reached Delayed Fax Transmission If you would like to make use o
4. into your telephone connection socket Fax transmissions are constantly interrupted Try to send the fax manually Press and dial the number If the recipient is using an answering machine wait until you hear a whistling tone Press START It is possible that the recipient s machine is not ready to re ceive 32 Philips PPF 631 632 675 Problems with the connection You hear a whistling tone or silence in the handset The call is a fax Press START on the device In addition press L JL5 J on the telephone Hang up No fax reception or a short fax audio signal as message on Using function 51 set the number of rings for the fax the answering machine switch to 4 and the total number or the number of rings for the answering machine model dependent to 5 see Page 24 You cannot simultaneously use the answering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices see page 26 Service 33 13 Appendix Technical Data Dimensions LxHx 313x129x197 mm Weithian n A 1 9 kg Power Supply se L 220 240 V 50 60Hz Power Consumption Sad Dy moden oa N lt 1 5W EEE a e a EI EEE A 06 lt 20 W Recommended Ambient Temperature 18 28 C Relative humidity 20 80 non condensing Type of connection cisscatsia hussein PSTN PABX Dialling mode Tone pulse dialling country dependent CLIP New 72011121
5. 19 reatino a Copy pr rarena GE EER 19 Creating Multiple Copies 19 Table of Contents o SMS g1 220 N ES 20 SMS Requirements 32s csx12ss0a11060014900693600 550248422a8 20 Sending mi SMS buena 1606053 x136 402 48049426905 40322 4o 20 Notification by SMS cscs eens 20 Receivinie din SMS erranen 1000029284385 AA 20 Reading an SMS oiai aia iiki 20 Loading SMS Functions sss211022siai11562286296465158 1466 L i 20 Printine SMS Messages sxvscasxd34iax344414511A5646 x95 0 x yal Deleting SMS Messaces tcccccoscrctsssieendcusiavvedeaccets 21 Modifying the SELLIN6 0ix2026205915433 6166x0410 60316440001 riiai 21 9 Fun and Games 22 Sudoku irinen a A O 22 T Settings osser rinses onn noira ereenn 23 Entering the Date and Time scspsinicieunieii 23 Selecting the Language s4 v c sss6i39 242441 59430643004 aaa tes 23 Se lectin the COUTIEEY sy 1 xai6tinx388asyt6asassgotvdisosaitalG i 23 Entering Your TY UEIDEP 612a1s 20saxxi fAsaaa4290260800au2h s0 23 Entering Your Name tratseeeejsasibbdl3ebsksssgasioias26fEosaxtb 23 Setting the Contrast s6 0246414036393 112381600042684 0 2 4114 088 23 Lowering the Transmission Speed 23 Switching Page Adjustment On and Off 23 Setting lime interryptioti sss2u6e0sts64140144E04669991300 880 86A 23 Setting the Rine Tone eieren e osasisacssmeests 24 Setting the Fax SWiIth anesan a
6. V 21 V 27ter V 29 PPF 631 PPF 632 V I7 V 21 V 27ter V 29 PPE675 Transfer Speed 9 600 bps PPF 631 PPF 632 14 400 bps PPF 675 Technical specifications subject to change with out notice 34 C The CE symbol confirms conformity with the EU direc tives that apply to the device Declaration of Conformity DoC Hereby Sagem Communications Austria GmbH declares that this PPF 631 PPF632 PPF675 is in compliance with the essential requirements and other rele vant provisions of Directive 1999 5 EC You can find the complete Declaration of Conformity on our website www sagem ca at doc ENERGY STAR As a participant in the ENERGY STAR programme Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements Environment Respect of environment is a key objective of Sagem Sagem uses environmentally friendly processes to run its operations and has chosen to integrate strong en vironmental constraints in the full lifecycle of its products including manufacturing product use and end of life ob Packaging To facilitate packaging recycling please con form to your local selective recycling rules Batteries Old batteries have to be deposited in designat ed collection areas Product The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip ment covered by special disposal regulation
7. L3JL7 Print reduced in size 2 22222 s6 page 23 L3 L8 Reducing transmission speed page 23 4 Miscellaneous L4 JL1 Printing call lfSE scsaasizsec616g 2e page 25 L4 L2 Switching notification tone for call waiting on off l i 3 e4 Sen ri idan page 11 L4 L3 Using fax templates page 18 Overview L4 L4 Setting the contrast L4 L5 Using service codes L4 L Checking the ink film reserve L4 L7 Checking the firmware version page 31 IE lEZSoaio S page 22 5 Fax switch L5 L1 Configuring day mode page 24 L5 L2 Configuring night mode page 24 L5 L3 Setting the t mer 5 5 5 page 24 EIERE E A E page 27 L5 L5 Setting the ring tones page 24 6 SMS PPF 675 e650 Sending SMS 5sssssaoatfiinieesdiiosacea page 20 L6JL2 Reading SMS lu2xeiosssaat0404400066es6i000280 6 20a page 20 L6JL3 Printing SMS seosasaati0a62ei0i600020 62 page 21 L6 JLA Deleting SMS so sa sxsi6640 100066 2 16 u page 21 L L5 Notification by SMS page 20 ECET SMS access ccs opens decease page 21 7 Answering Machine PPF 675 L7JL1 Switches answering machine on off page 13 L7 L2 Listening to messages page 13
8. Press to return to the previous menu level Press STOP to close the menu and return to the starting mode Calling functions directly You can call a menu func tion directly using the function number Press OK and en ter the appropriate function number using the numeric keypad Confirm using OK You will find the function number in the following list Ce Press i and L6 to print a list of all functions and settings of your device 1 Telephone book CILI Looking up an entry aoe page 10 COCINE 7 ete uauaiiii page 11 AES Creating rou passerines page 11 CEEE Shart nh page 12 L1 L5 Modifying an entry 5 page 11 IJLE Deleting entries 55 page 11 CILT Printing entries 4 00440146i4 0 a30262sei x8 page 25 2 Calls L 2 _ 1 RseeifedieilRssig16sseil sai 18g page 10 E IE3lG n0 n c page 10 25S Printing RtTIEBEai1ossallsdstsata4 l0 206 page 25 L2 L4 Setting line interruption Hook Flash period function is not supported in all countries and networks EE TE EAE T page 23 3 Fax L3 L1 Polled reception 5 5 page 17 ESlEslian 5n page 18 L3JL3 Sending fax lafeE si s 1sssiassiiilaidsae page 17 L3 L4 Sending to multiple recipients broadcast KNIE VEEE E E E EE aac Si k page 17 L3JL5 Printing fax journal x x4 6s2b20 se page 25 L3JL6 Printing transmission report page 25
9. close the menu and return to the starting mode Telephone Functions Saving entry 1 Hold A Z pressed for at least two seconds p You can also call the function by pressing OK E DA and OK 2 Enter the name You can enter characters using the nu meric keys see button labels Enter special characters using ED Press the respective button several times un til the desired character or special character appears on the display 3 Confirm with OK 4 Using select the category for which you would like to enter a number CATEGORY HOME CATEGO Rv WORK CATEGORY MOBILE or CATEGO Riv FAS Confirm with OK Enter the telephone number Confirm with OK You can assign a ring tone to the number Use the number buttons L0 to L9 to select a ring tone Using A y set the volume 9 Confirm with OK The entry is saved p In some countries and networks the individual ring tone B of an entry only works when the device rings for the sec ond time The first ring will be the standard ring tone Edit Entry Press OK L1 L5 and OK Using 4 y select the entry which you would like to edit Confirm with OK Edit the name Confirm with OK Using 4 y select the category for which you would like to enter a number CATEGORY HOME CATEGO Er WORK CATEGORY MOBILE or CATEGO Eyi FAR 7 Confirm with OK 8 Enter the telephone number 9 Confirm with OK 10 You can assign a ring tone to the number Use the number
10. maintenance instructions Sagem shall not be liable for any damages or problems aris ing from the use of any options or any consumable mate rials other than those designated as original Sagem prod ucts or Sagem approved products Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products All rights reserved No part of this publication may be re produced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopy ing recording or otherwise without the prior written per Appendix mission of Sagem The information contained herein is de signed only for use with this product Sagem is not respon sible if this information is applied to other devices This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2008 Sagem Communications Austria GmbH 35 E Mail dti faxinfoline sagem com Internet www sagem communications com PHILIPS PHILIPS and the PHILIPS Shield Emblem are registered trademarks of Koninklijke Philips Electronics N V and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N V SAGEM COMMUNICATIONS Printing Terminals Headquarters Le Ponant de Paris 27 rue Leblanc 75015 Paris FRANCE T l 33 1 58 11 7
11. pause It may be necessary to insert a dial pause in telephone number for example for a direct inward dialling number a sub address or in a long distance number Hold R pressed for at least two seconds appears on the display The second part of the number is dialled only after a short pause Calling additional telephone func tions Function is not supported in all countries and networks You can use additional telephone functions with your de vice for example call on hold three way call or forwarding Contact your telephone company to inquire whether or not these functions are available for your connection The signal to the switchboard to call these services is a short line interruption Hook Flash Press the R key to call the ad ditional telephone functions Making a Second Call 1 During a call press R 2 Enter the desired number using the numeric keypad or select a saved entry Co Press R to toggle between the calls Philips PPF 631 632 675 Switching Between Calls Press R to toggle between the calls Receiving a Second Call During a call you can be informed about another call by a notification tone call waiting if your telephone compa ny offers this service The notification tone for call waiting on the device is switched off in the factory During a call press R to accept the new call xwz For this function to work the caller line identifica E tion CLIP must be activated for
12. than ten seconds and shorter than twenty seconds 7 Press OK to end the recording The recording is played back p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Listening to the Outgoing Message 1 Press 29 2 Use 4 y to select HITBHHTHbB MSG 3 Confirm using OK l You can also call the function by pressing OK D and OK 4 Using 4 y select MESSAGE FLAY 5 Confirm with OK The outgoing message is played back Answering Machine Using the Anonymous Outgoing Message You can replace your personal outgoing message with the factory default anonymous message 1 Press 28 2 Use 4 y to select DUTGOTIHG MSG 3 Confirm using OK p You can also call the function by pressing OK E 1 and OK 4 Using 4 y select MESSAGE DEFAULT 5 Confirm with OK The outgoing message is played back Using the Outgoing Message Without Re cording of Messages You can record an outgoing message which the caller hears for which no message can be recorded in reply external memo 1 Press 29 2 Dial using 4 y EXTEEH MEMO 3 Confirm using OK p You can also call the function by pressing OK E TE and oK 4 Use 4 y to select whether you would like the outgoing mes sage to be switched on off without recording the message 5 Confirm using OK p When you record an outgoing message you
13. with OK Philips PPF 631 632 675 Printing SMS Messages 1 Press OK 6 L3 and OK 2 Using 4 y select the SMS that you would like to print PEIHT ALL Prints all received and composed SMS messages that you have saved PRINT THEL Prints all received SMS messages PRINT OUTBO Prints all sent SMS messages that you have saved PRIHT HElL Prints all unread SMS messages 3 Confirm with OK p Ifyou would like to print an individual SMS mes B sage load the message Press COPY to print the message Deleting SMS Messages If the message memory is full the device cannot receive any more messages Delete SMS messages to free up mem ory 1 Press OK 6 L4 and OK 2 Use 4 y to select the SMS messages you would like to delete DELETE ALL gt S lS Deletes all received and com posed SMS messages that you have saved DELETE READ SM S Deletes all read SMS messages DELETE SEHT SM5 Deletes all sent SMS messages that you have saved 3 Confirm with OK 4 Confirm the deletion with OK D If you would like to delete an individual SMS message load the message Press OK and using A y to select DELETE Confirm with OK Modifying the Settings Changing Send and Receive Numbers All numbers that you need to send and receive SMSs are stored in your device In case you moved to another tele phone service provider you must change these numbers You can set your device for two SMS service providers
14. your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Switching notification tone for call waiting on off 1 Press OK L4JL2 and OK 2 Use 4 y to select whether you would like to turn the call waiting on or off 3 Confirm using OK Hands Free PPF 675 1 Pressid to dial without lifting up the handset You will hear a dial tone from the loudspeaker 2 Enter the desired number using the numeric keypad or dial a saved entry The dialling process begins immedi ately Any incorrectly entered numbers can no longer be changed now p Put the handset near the device with the microphone E facing up in order to achieve an optimum communi cation Recording a telephone conversa tion PPF 675 You can record a telephone conversation After recording the button flashes and you can hear the recording like a message on the answering machine A You must inform your caller when recording a tele phone conversation 1 During a call press 8 The recording begins 2 Press again to end the recording Telephone Book of the Machine In the telephone book of your device you can save entries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the entries Follow the specifications in the technical data p You can move the cursor using 4 y Use C to delete 2 individual characters Press STOP to
15. 7 00 Fax 33 1 58 11 77 77 PREMIEROS EGIS www sagem communications com INT EN Limited company Capital 167 038 185 Euros 440 294 510 RCS PARIS 253120976 A
16. K 4 L1 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Switch on printing Use 4 y to select whether the call list should be printed immediately or after every 50 calls 5 Confirm with OK Printing the Telephone Book Press OK 1 L7 and OK The machine prints a list with the telephone book entries and saved assignments Printing Fax Journal The fax journal is a list of the last ten faxes sent and re ceived 1 Press OK 3 L5 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Switch on printing Use 4 y to select whether the fax journal should be printed immediately or after every ten transmissions 5 Confirm with OK Printing Transmission Report After every transmission the machine prints out a trans mission report If a transmission error occurs an error re port is printed out You can switch off printing of the transmission report 1 Press OK 3 L6 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Settings Printing Help Pages Help 1 Overview Press i and L1 to print an overview of the help pages Help 3 Telephone Book Press i and 3 to print an overview of the telephone book and answering machine functions model depend ent Help 4 Fax Transmission Press i and L4 J to print instructions for sending fax mes sa
17. L7 L3 Recording internal memos page 15 L7 L4 Setting the recording duration page 15 L7 L5 Editing the announcement page 13 L7JL6 Using announcement without recording message external mem lt lt s2 page 13 Forwarding message s page 14 Entering the VIP Code ies dnt page 15 L7 L9 Entering access code page 14 9 Settings L8 L1 Entering the date and time page 23 L9 L2 Selecting the language page 23 L9 L3 J Selecting the country page 23 L9 L4 Entering number 5 page 23 LIJUS Enfterifio iaifE 6scsl6oliGAcsae page 23 L9 L Configuring telephone lines and services page 26 Device Overview Handset Paper tray Document feeder writing facing up Panel with display O Socket Connection socket for the telephone handset O EXT Socket Connection socket for additional de vices LINE Socket Connection socket for telephone cable Scanner glass Rollers of the automatic document feeder Rests of the intake rollers Document guide scanner film Cover for scanner and automatic document feeder O Toothed wheel for tightening the ink film Ink film roll in the rear ink film compartment Ink film roll in the front ink f
18. MAGIC 5 CO PEP Oo PPF 632 PPF 675 EN User Manual PHILIPS Dear Customer With the purchase of this device you have chosen a quality PHILIPS product brand Their device fulfils the most var ied requirements for private use or in your office and busi ness everyday Your device is delivered with an already inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information re garding ink film capacity In the telephone book of your machine you can save en tries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the en tries You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial button and the number buttons The built in answering machine model specific stores up to 30 minutes of messages You can record internal and ex ternal voice messages memos Using remote message retrieval you can call new messages from each telephone With the VIP code callers can also reach you even while the answering machine is switched on You can send fax messages in different resolutions to one or more recipients or a group You can also poll faxes and prepare documents for polling Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or
19. Press DX 2 Confirm with OK 2 You can also call the function by pressing OK 2 6 L1 and OK p The last five SMS messages written remain saved E as templates Press GQ until the desired message appears 3 You can enter characters using the numeric keys see button labels Press L0 to enter space or special char acters You can enter 160 characters P You can move the cursor using 4 y Use C to de W lete individual characters Press and hold C at least two seconds to delete the entire text Press COPY to print the message before sending it 4 Confirm with OK 5 Enter the desired number using the numeric keypad or select a saved entry VW DA You can send an SMS message to up to five recip ients Press OK after entering the number 6 Press DX The message is sent Notification by SMS You can have an SMS message sent to a telephone number of your choice when faxes or SMS messages are received or the answering machine receives calls or voice messages in your absence 20 1 Press OK 6 L5 and OK 2 Use 4 to select whether you would like to be in formed about new SMS messages 3 Confirm with OK 4 Use 4 y to select whether you would like to be in formed about calls in your absence 5 Confirm with OK 6 Use 4 y to select whether you would like to be in formed about new fax messages 7 Confirm with OK 8 Use 4 y to select whether you would like to be in formed about new messages on th
20. ace of your device disconnect it from the power and telephone networks Never use liquid gaseous or easily flammable cleansers sprays abrasives polishes alcohol Only clean the display with a dry soft cloth If the display breaks a mildly corrosive liquid may escape Avoid all con tact with your skin and eyes In the event of a power failure your device will not func tion saved data is retained Repairs Should disruptions occur follow the instructions on the display and on the error report Do not make any repairs to the device yourself Improper maintenance can result in injuries or damage to the device Only have your device repaired by an authorised service centre Do not remove the type label from your device this would void the warranty Consumable Materials Use only original consumable materials These are availa ble from a specialised retailer or through our order service see back side of this user manual Other consumable ma terials could damage the device or shorten its service life Dispose of old consumable materials according to the waste regulations of your country Philips PPF 631 632 675 2 Overview Overview of the Menu Functions The following functions are available on your device There are two ways in which you can call functions Navigating in the menu Press OK or one of the two arrow keys 4 y to open the function menu Page through A y menu entries Use OK to select a function
21. an al ready inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information regarding ink film capacity For every next ink film that you insert you must load the capacity memory with the included Plug n Print card 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice 28 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll 4 Remove both the rolls from the device The used ink film cannot be reused AN The messages and copies you have printed out can be read from used ink films Consider data protection issues when disposing of used ink films 5 Pull the used Plug n Print card out of the plug socket on the left hand side next to the ink film tray The Plug n Print card cannot be reused 6 Carefully remove the rubber bands from the new ink film Make sure that the film is not damaged Philips PPF 631 632 675 7 Place the larger roll with the ink film in the rear ink film Fixing aP aper J am tray The blue gear wheel must be on the right hand side 1 Remove the pap
22. an invitation Select the resolution for text and photo in order to copy documents with your machine You can also create multi ple copies You can send SMS messages from your machine if this service is activated for your telephone line this function is not supported in all countries and networks model specif ic Received SMS messages can be managed with the ex tensive functions of the SMS menu Activate notification by SMS to receive an SMS message for instance on your mobile phone when calls fax trans missions or other messages arrive in your absence this function is not supported in all countries and networks model specific If you want your device can print Sudoku puzzles in four different difficulty levels with solution We hope you enjoy your machine and its many functions About this User Manual With the installation guide on the following pages you can start using your machine quickly and easily Detailed de scriptions can be found in the following sections of this user manual Read the entire user manual carefully Follow all safety in structions in order to ensure proper operation of your ma chine The manufacturer accepts no liability if these in structions are not followed Multiple models of this machine series are described in this user manual Please note that some functions are only available with specific models Symbols Used Warns about dangers for people damage to the de vice or ot
23. anual Setting Up the Machine The device should rest securely on a stabile flat surface If the device should fall it can be damaged or can cause inju ry to people especially small children Position all cables in such a way that no one will stumble on them thus avoid ing possible injuries to persons or damage to the device it self The distance between the device and other devices or ob jects must be at least 15 centimetres this also applies to the use of additional cordless telephones Do not place the de vice in the vicinity of radios or televisions Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the device Protect the device against direct sunlight heat large tem perature fluctuations and moisture Do not place the de vice in the vicinity of heaters or air conditioners Observe the information on temperature and humidity in the tech nical data The device must have sufficient ventilation and may not be covered Do not put your device in closed cabinets or box es Do not place the machine on soft surfaces such as table cloths or carpets and do not cover the ventilation slits Otherwise the device can overheat and catch on fire In the event that the device becomes too hot or if you see smoke coming from the device you must immediately pull the power cable out of the power socket Have your device examined by trained
24. are E asked if you would like to use the old outgoing message or would like to record a new one Con firm using OK 6 Recording a new outgoing message Press OK to record the outgoing message Wait for the confirma tion tone before you say your text l p The outgoing message must be longer than ten E seconds 7 Press OK to end the recording The recording is played back Co If the volume of the outgoing message is too low rerecord the same For recording lift up the handset of the device and speak the text into the microphone Listening to Messages p Press L to play the next message With the number B keys you can load the desired message directly Dur ing playback press C and OK in order to delete the currently playing outgoing message Using 4 y set the volume Stop the playback with STOP Listening to New Messages If new messages have been received on the answering ma chine the button blinks The number of the new messages is shown on the display 1 Press X55 2 Confirm with OK 3 The new messages are played back Listening to Messages Again 1 Press 29 2 Using 4 y select MESSAGES 3 Confirm with OK 2 You can also call the function by pressing OK Uiii L7 L2 and OK 4 Using 4 y select MESSAGE FLAY 5 Confirm with OK The messages are played back Deleting Messages Deleting an Individual Message During playback press C and OK in order to delete the currently playi
25. buttons L0 to L8 to select a ring tone Using A y set the volume 11 Confirm with OK The entry is saved O gt i au OA UA WN Deleting an Entry 1 Press OK L1JL6 and OK 2 Using 4 y select the entry which you would like to de lete 3 Confirm with OK 4 Confirm DELETE YES with OK Groups You can combine several telephone book entries into a group A message is sent to all members of this group in succession Adding Group Entries 1 Press OK 1 L3 and OK 2 Use 4 y to select the group you would like to create 3 Confirm with OK You can add entries to the group display the members of the group delete the group or send a fax to the group 4 Using 4 y select ADD MEMBER 5 Confirm with OK Use 4 y to select the entry you would like to add to the group 7 Confirm with OK 8 Repeat steps 4 to 6 to add additional entries to the group 9 Press STOP to end the input Displaying Group Entries Press OK L1 L3 and OK Use 4 y to select the group you would like to display Confirm with OK Using 4 y select VIEL MEMBERS Confirm with OK Page through the entries of the group with 4 y a Oo WU Rh WN Press STOP twice to return to the starting mode Deleting Individual or All Group Entries Deleting an Individual Entry 1 Press OK 1 L3 and OK 2 Using 4 y select the group from which you would like to delete entries Confirm with OK Using 4 y select DELETE MEMBER Confirm wit
26. chine 11 Ea E A E E EA 11 SHOrt AS siii a a aeaa 12 Calling Line Identification CLIP 12 Missed Calls oerien een a EAA 12 5 Answering Machine 13 Switches On atid ON ace 22csg19 66xis404462 E 13 Editing the Outgoing Message 13 Listening to Messages coscssstsst dite cteeiedennssnnsedesacessuans 13 Deleting Messages nchcdinvossddickesasdigentven denon 1008 14 Setting up Forwarding and Remote Access_ 14 Using the Remote Control noeneen 14 Remote Control Functions sx2s4864430419 800 4aslx8i ket c Z2 15 Recording Internal MISH1 S 1ux2is 6ss6204342344 0x62 16x nptei 15 Modifying the Settings D7 DEN NT 9 TT 15 FAK was 62001066202 96y006405633401509E2g02l4020550095 1 Selina Fax vrari Noat A aara eiA 16 Manually Sending 4 Fax Sisun 16 Direct inward dialling or selecting sub address 16 Listening while a connection is established 17 DfO tOCGSHITNG vu 0s sdst eei nn e EER 17 Delayed Fax Transmission scesssessscsssiiteassicctveewiensds I7 1G0GI0 110 21 41651216 6uxv29462su0nddas6 lets s12 smeaskeREdosABaskvutikie aes 17 Receiving fax automatically fax only reception mode 17 Rec ivine faxaiatiiall isc Jsvceecestt eE 17 Palline Faxes 224 S1 c1 oti deat 17 Usine Fax Tempat osare a 18 T COpier seiseistisie esien aaia 19 Inserting Documents s ecSeagsvsd024 61as13saulitd4cd0tsd0ddd
27. e answering machine 9 Confirm with OK 10 Enter the number to which the SMS should be sent 11 Confirm with OK A message appears on the display stating the notification by SMS is activated Receiving an SMS P Check whether you have inserted and clamped in the Z paper correctly The lever on the right next to the pa per feed mechanism must be pushed back Received SMS messages are printed out automatically If you have turned the automatic printing function off the SMS messages will be stored Your machine stores up to 30 received SMS messages Reading an SMS After reception of a new SMS message the but ton lights up 1 Press 4 x8 2 Select the SMS using 4 y 3 Press N85 The Read SMS menu opens Loading Previously Read SMS Messages 1 Press OK 6 2 and OK 2 Using 4 y select the SMS that you would like to read Unread SMS messages are marked with a 3 Confirm with OK p You can move the cursor using A y Press COPY V to print the SMS message 4 Press STOP to return to the SMS list v Press OK to call additional SMS functions ee SMS Functions While reading an SMS message press OK to load ad ditional SMS functions 2 Use 4 y to select an option You can display informa tion about the SMS message print or delete the mes sage forward the message to another recipient or send an SMS response You can return to the list of SMS messages or view the next or previous SMS message 3 Confirm
28. e cover falls while you are working on the de vice 5 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place 30 Philips PPF 631 632 675 3 Open the scanner cover and the cover of the automatic document cover by first pushing the support A and then the support B inside The cover C folds below 4 Lightly wipe the upper side of the scanner glass A and the lower side of the document feeder scanner film white plastic plate B with a cloth 5 Clean the feed roller A and the underside of the sup port pad of the feeder roller B with a soft lint free cloth moistened with cleaning alcohol 96 percent Rotate the feed roller You must clean the entire roller 6 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place Service 7 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases SO 7 i k u a 3 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Checking the Firmware Version 1 Press OK L4JL7 and OK 2 The model designation and the configured country ap pear on the display 3 Confirm with OK The information on the fi
29. ed to the first telephone socket Using Additional Telephones Ea sylink With the Easylink function you can control your device with additional telephones To use this function addition al telephones must be set to the tone dialling mode DT MF MFV tones for this purpose see the operating man ual of your additional telephone Philips PPF 631 632 675 Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax whistling tone or silence you can start the fax reception by pressing L L5 on the additional tele phone or pressing START on the device Taking Over the Line If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax you can dis connect the machine from the line Press 1 on the additional telephone Changing Code N Only change the codes if it is absolutely necessary The codes must begin with C or L and must be different Press OK L5 L4 and OK Enter the new code for starting fax reception Confirm with OK Enter the new code for taking over the line on an addi tional device 5 Confirm with OK A W Na Using an External Answering Machine For the best operation the answering machine must be connected to the EXT socket of the device The numbers of rings set for the external answering machine should be less than the one set under FH RIHGS by at least two Example of the setting Numb
30. eia 2ml 24 Printing Lists and Help Pages 25 Starting the Initial Installation s23 s sisixv 1111xis6sgi42ad4ti 25 11 Telephone Lines and Additional Devices 20000 16alsdaissdibayaa 26 Configuring Telephone Lines and Services 26 Connecting Additional Devices 26 Using Additional Telephones Easylink 26 12 SCI VI GC v26 266 66i150462446862523102s64ss6ssei 28 Checking the Ink Film Reserve nosece 28 Changing the ink Tl 1s643 6asxx16444425104444045401824316 2a 28 Fixing a Paper Jamssosccciecsscecsssstesssussssecsncscesscnttvecazes 29 Fixing a Document JATH asiss osas62sei6skseksoavostude 30 CIEE ooie AT 30 Checking the Firmware Version lt 31 1JSIHCOEbVIOE 0 d63 56sttoiod0938956621550445u948013d04030000g033l25384 31 PO Wer c y1 eea a E a A 868044 32 13 Appe endix ssisisscssssissisissesssssosssssssssssss 34 Technical Data esenesenoessosssossrereressrerereerreesreerreseress 34 Declaration of Conformity DoC 34 1 General Safety Information Your device has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operat ed with telephone systems and power equipment that meet these standards The device was built exclusively for use in the indicated sales region Do not make any changes or settings that are not described in this user m
31. er from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up 8 Place the smaller roll without ink film in the front tray The blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand side N Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice 3 Carefully pull the paper out 9 Break the chip card from the Plug n Print card Insert the chip card in the plug socket on the left hand side next to the ink film tray 4 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 10 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 5 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again 11 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Service 29 Fixing a Document J am 6 Turn the blue gear wheel forward to tension the ink film The ink fil h 1 Remove the paper from the paper feeder and take the Ere AN a AE ee paper tray out of the device
32. er of Rings of the External Answering Machine 1 PAS RINGS a n S a also see Chapter Setting the Fax Switch page 24 w The outgoing message should be shorter than ten seconds Avoid music in the outgoing message If the external answering machine has a conserving func tion i e a function that changes the number of rings as soon as new messages have been recorded deactivate this function If the external answering machine records fax signals but your device cannot receive faxes inspect the connection of the external answering machine Telephone Lines and Additional Devices 27 12 Service p Should disruptions occur follow the instructions on B the display and on the error report Checking the Ink Film Reserve 1 Press OK L4JL6 and OK 2 The number of pages that can still be printed with the ink film is shown on the display 3 Press STOP to return to the starting mode If the ink film used up or if there is no ink film in the ma chine a message appears on the display Changing the ink film A Use only original consumable materials These are available from a specialised retailer or through our order service see back side of this user manual Oth er consumable materials can cause damage to the de vice sumable materials Co Follow the instructions on the packaging of the con For receiving or copying documents an ink film must be inserted in your device Your device is delivered with
33. etting the Fax Switch page 24 this function is not supported in all countries and networks Making Telephone Calls on the Machine Dial the desired telephone number There are multiple ways to do this Then lift up the handset Co You can also lift up the receiver first then dial a number The dialling process begins immediately Manual dialling Dial the desired telephone number with the number pad Telephone book 1 Press A Z p You can also load telephone book entries by E pressing OK CULI and OK 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book p You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Short dial Press 0 9 Select the desired entry using 4 y or with the numeric keys p You can also load short dial entries by holding the re t2 spective number button pressed for at least two sec onds Redial list Press Use 4 y to select an entry from the list of the dialled numbers L2 L2 and OK Caller list Press and hold C at least two seconds Use the 4 y to select an entry from the list of callers Co SS can also load the redial list by pressing OK p You can also load the caller list by pressing OK E A and oK p For this function to work the caller line identifica ti
34. f the lower telephone tariffs or if the recipient can be reached at some specific time on ly you can send the fax at a later time within 24 hours 1 Insert the document 2 Press OK 3 J 3 and OK 3 Enter the time at which the document should be trans mitted e g L1 L4 L0 L0 for 2 pm 4 Confirm with OK Fax 5 Enter the desired number using the numeric keypad or select a saved entry 6 Selecting a saved entry Confirm the selected en try using OK 7 Press START The device goes into standby mode and transmits the fax at the entered time You can continue to make telephone calls and receive faxes p Press STOP to eject the document This interrupts E the standby mode Receiving Faxes If you have not changed the factory settings received faxes will be printed out automatically If no paper or no ink film is inserted the machine saves the incoming faxes The button blinks Once paper or a new ink film is inserted the saved faxes are printed out p Check whether you have inserted and clamped in the B paper correctly The lever on the right next to the pa per feed mechanism must be pushed back If the message memory is full no additional messages can be received A warning appears on the display Observe the information in the technical data p If there are problems with printing out saved fax messages a service code is available see also section Service page 31 Receiving fax automatical
35. f16 2 sv2 cai dazed ta 486015 003gg6xseyblsccoa2seaabe ial The device does not support CLIP function when cadences DA4 is used and have limited CLIP function for cadence DA3 Standards Dal OLY 0y 2x90 E IE A A T EN 60950 1 Emis ONS see i a c EN 55022 Class B Immunity to electrical noise sssseeeeseeeeeeeeeeeee EN 55024 Scanner Sean width coena 38346115 212 mm Horizontal resolution lt lt lt lt lt lt lt lt lt lt lt lt 2 8 dots mm Vertical resolution Standard 3 85 lines mm Ste et Pulp V8 hadi ht Seta pte ade eh asi Fine 7 7 lines mm Memory Telephone book up to 50 entries PPF 631 PPF 632 up to 200 entries PPF 675 Voice messages up to 30 minutes PPF 675 Fax messages up to 15 pages standard test letter PPF 631 PPF 632 Suet up to 50 pages standard test letter PPF 675 SMS messages soiien up to 30 SMS messages Paper Capac T r 461590200250 50 sheets ETA E AAE EEEE E EEE EEY A4 210x297 mm 0s 277 oe eeeteic 0 07 0 11 mm WETS sist esiaatipasoiletysseolfLbllasteaeoaakalllnuao 60 90 g m Document Feeder Cap e a EEEE EEE E N 10 sheets Breadt hec einek 148 212 mm Lenee s42 tat 100 600mm s 0iss 1n 0 06 0 15 mm Fax Ty PS oes 22a400264t2uxaa 2 012 2521 0821 EE Group 3 Conipatin thity sensen a t TU TT 30 Data COMPSON A aogtagxs 9625 0M6234402s6sssxug001 000 e5 MH MR Modulation
36. g Your Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Enter your number Using L orL you can enter a plus sign 2 Confirm with OK Entering Your Name 1 Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using 8 Press the respective button several times until the desired character or special character appears on the display p You can move the cursor using 4 y Use C to de lete individual characters 2 Confirm with OK After the input the machine prints an overview of the functions Entering the Time and Date 1 Enter the time e g L1 L4 L0 L0 for 2 pm 2 Enter the date two digits L0 L L0 JLE L0 L7 for 8 June 2007 3 Confirm with OK xe You can restart the initial installation process any E time Press i and L2 each e g 4 Telephone Functions Co Press i and L3 to print an overview of the tele phone book functions For information on how to connect additional telephones and which functions are available to you please refer the chapter on Telephone Connections and Additional Devic es Page 26 sz In the fax only reception mode F on the display the E device rin ice Then the f i itch gs twice Then the fax reception switches on You can only accept an incoming telephone call whilst it is ringing also see chapter S
37. ge 1 Press OK 9 L2 and OK 2 Use 4 y to select the desired display language 3 Confirm with OK Selecting the Country AN Always set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer When you select a new country all settings are reset to the factory defaults for that country Saved data is retained Check the number entered for the header 1 Press OK 9 L3 and OK 2 Use 4 y to select the country in which you are operat ing the machine 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK Entering Your Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Press OK 9 L4 and OK 2 Enter your number Using L orL you can enter a plus sign 3 Confirm with OK Entering Your Name 1 Press OK 9 L5 and OK 2 Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using o Press the respective key several times until the desired character or special character appears on the display 3 Confirm using OK Settings Setting the Contrast For copying and printing of fax messages you can select different contrast levels 1 Pres
38. ges and for configuring the fax switch Help 5 Copier Press i and L5 to print the help for copying Help 6 Function List Press i and L6 J to print a list of all functions and settings of your machine Help 7 Games and Fun Press i and to print the instructions for the Games and Fun functions of your device Help 8 SMS Press i and to print the instructions for SMS func tions depending on the model Starting the Initial Installation 1 Press Li and L2 2 The machine prints out a help page and starts the initial installation process 25 11 Telephone Lines and Additional Devices Configuring Telephone Lines and Services PABX Systems Private branch exchanges PABX are typical in many of fices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX w An additional telephone connected to the machine on a telephone socket is not considered an extension 1 Press OK 9 L6 and OK 2 In some countries you can set the dialling process to pulse dialling or tone dialling DTMF tones Use 4 y to select the desired dialling process Z Only use pulse dialling if tone dialling is not yet activated for your telephone line 3 Confirm with OK Use 4 y to set whether you operate your device on an extension 5 Confirm with OK 6 Configuring an extension Enter the outside line access code with whic
39. h OK Using 4 y select the entry which you would like to de lete 7 Confirm with OK 8 Using 4 y select DELETE YES 9 Confirm with OK The entry is deleted ou bh W Deleting a Group Press OK 1 L3 and OK Using 4 y select the group you would like to delete Confirm with OK Using 4 y select DELETE MEMBER Confirm with OK Using 4 y select DELETE ALL Confirm with OK All entries in the group are deleted rH uh WN Short Dialling You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial button and the number buttons 12 Assigning or Changing a Short Dial Entry 1 Hold pressed for at least two seconds p You can also call the function by pressing OK E OA and OK 2 Use 4 y or the respective number button to select the short dial number you would like to assign or change Co If you select a short dial number that is already as signed the entry is overwritten 3 Confirm with OK Use 4 y to select the telephone book entry you would like to assign as a short dial entry 5 Confirm with OK Deleting a Short Dial Entry AN This function not only deletes the short dial entry it also de letes the entire entry from the telephone book Overwrite the short dial entry if you would like to change the assignment 1 Press p You can also call the function by pressing OK E DA and OK 2 Use 4 y or the respective n
40. h you reach the public telephone network This is usually L0 vi In rare cases the outside line access code may be E a different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this out side line access code If the connection to the pub lic telephone network is not possible contact your telephone system supplier 7 Confirm with OK 8 When finished the device tests the telephone line Confirm with OK 9 Your device checks whether it can establish a connec tion with the public telephone network If it cannot es tablish the connection you are once again asked for in put DSL Connection In the event that you use a DSL modem Connect the ma chine after the modem For additional information please consult the operating manual of your DSL system ISDN Connection Your device is an analogue fax device Group 3 It is not an ISDN device Group 4 and therefore it cannot be op erated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial up router 26 Voice Mailbox You cannot simultaneously use the answering machine facil ity of your telephone service provider voice mail box and receive faxes on your devices Get the mail box function for your tele
41. he number in the telephone book The number and name will not be shown if the caller suppresses his number Philips PPF 631 632 675 5 Answering Machine Model dependent l Press i and L3 J to print an overview of the answer ing machine functions p In the fax only reception mode F on the display the E answering machine of the device is switched off You cannot switch on the answering machine in this mode also see chapter Setting the Fax Switch page 24 this function is not supported in all countries and networks Switching On and Off W p If you do not record a personal announcement the E answering machine uses the anonymous announce ment set by the factory Press three times to turn the answering machine on or off If the answering machine is turned on the symbol E appears on the display p You can also call the function by pressing OK E E and OK Editing the Outgoing Message D During playback press C and OK in order to delete B the currently playing outgoing message Using 4 y set the volume Stop the playback with STOP Recording the Outgoing Message 1 Press RS 2 Use 4 y to select HITBHHTHbB MSG 3 Confirm using OK p You can also call the function by pressing OK 71 andok 4 Dial using 4 y MESSAGE RECORD 5 Confirm using OK 6 Press OK to record an outgoing message Wait for the confirmation tone before you say your text Co The outgoing message must be longer
42. her objects as well as possible loss of data Injuries or damage can result from improper han dling w This symbol designates tips that will help you to use your machine more effectively and easily Philips PPF 631 632 675 Table of Contents D ar Customef s o 1112000 stbcno 01A0 01xx6E0i b taeti v baei6a 2 Aboutcthis User Mantal suaxuxesds 0086x6gndeas8g5046x2ddlax 2 1 General Safety Information 4 2 OVCIVICW tiie ccctinn einen ccoumeuss 5 Overview of the Menu Functions 5 DEVICE IVEN IEN stie ona 2k l EAN 6 FRANC E DTAP E E E EET EEEE T k 3 Initial Operation ssssscsssscosssessesose 8 Pickice 0HYETILSEs2zxxs 095600400140 eaa li dadiei 8 Attaching the Paper Tray serenan aei 8 Inserting Papet yesca enes ananira ei Oane 8 Connecting the Di SE Co asscoissa 1og0605sau2ba1ubdxSa024 8 Connecting the Telephone Cable 9 Connecting the Power Cable sscsccossisssvasssccressecdssceeaees 9 Tital Installati n ooren 10443468963 2nbasia6fhatidecrelbaifel0S 0 9 4 Telephone Functions 10 Making Telephone Calls on the Machine 10 Getting outside line monimen aiiai 10 Chaw D aa aae 10 Ins rt dialling pause meniaci 10 Calling additional telephone functions 10 Pande Fee satiate aad Micssee tana ed ean 11 Recording a telephone conversation 11 Telephone Book of the Ma
43. ilm compartment Slot for the Plug n Print card O Locks for the cover of the scanner and automatic doc ument feeder Philips PPF 631 632 675 Panel 11B Lights up if new messages are received list of the new messages with submenus blinks in the case of de vice error for example no ink film 0 9 Press briefly Load short dial entries Selecting the entries with the 4 y or numeric keys press and hold As sign a new short dial entry 1 A 2 Press briefly Calling up the telephone book en tries Selecting the entries with the 4 y press and hold saving new entries X C Setting the timer and the fax reception modes fax switch Modes set on the display day night F only fax reception this function is not supported in all countries and networks Activated timer is indicated with STOP Function abort return to the starting mode documents eject PPF 675 ending message playback C Return to the previous menu level press briefly de leting individual characters press and hold deleting com plete input PPF 675 during a playback deleting indi vidual message in the starting mode deleting all messages A y Calling the menu functions navigation within the menu selecting options moving the cursor adjusting the volume level OK Calling the menu functions confirming input START Press briefly Starting transmission of mes
44. ithout sending them Sending a Fax 1 Insert the documents face up into the document feeder The top most document will be fed in first us 777 J 7 2 Set the desired resolution You can choose between RESOL STAHDARE for documents without spe cial features FESOL FIHE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press F again to change the resolution They can adjust the preset contrast also sec W Chapter Settings page 23 3 Dial the desired number There are several ways to do this 4 Press START 16 sH If the subscriber is busy the device dials the number 2 again after some time Press STOP in order to can cel the transmission process After the transmission the machine prints out a transmission report depend ing on the settings Manual dialling Dial the desired telephone number with the number pad Telephone book 1 Press A Z p You can also load telephone book entries by O pressing OK 1 L1 and OK 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book l v4 You can save an entry multiple times with the 2 same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Short dial Press 0 9 Select the desired entry using 4 y or with the nu
45. ly fax only reception mode Function is not supported in all countries and networks You should select this mode if you primarily receive faxes at your device In the fax only reception mode F on the display the device rings twice Then the fax reception switches on You can only accept an incoming telephone call whilst it is ringing You cannot switch on the answer ing machine in this mode also see chapter Setting the Fax Switch page 24 Receiving fax manually Select manual reception under number of rings of the fax switch see Chapter Setting the Fax Switch page 24 The device will not receive faxes on its own This setting is use ful when you want to receive faxes via a modem connected to a computer You can start fax reception manually by pressing START Polling Faxes With the fax polling function you can retrieve faxes that lie ready in the dialled fax machine You can also provide documents on your machine to be polled by others Polling Faxes Directly 1 Enter the desired number using the numeric keypad or select a saved entry 2 Hold START pressed for at least two seconds Polling Secure Faxes With this function you can poll faxes that are protected with a code 1 Press OK 3 L1 and OK 2 Enter the code 3 Confirm with OK 4 Enter the desired number using the numeric keypad or select a saved entry 5 Press START Sending Faxes via Polling N Protect your document again
46. meric keys W sz You can also load short dial entries by holding the re E spective number button pressed for at least two sec onds Redial list Press Use 4 y to select an entry from the list of the dialled numbers P You can also load the redial list by pressing OK 2 L2 L2 and OK Caller list Press and hold G at least two seconds Use the 4 y to select an entry from the list of callers Z You can also load the caller list by pressing OK FIC and OK wz For this function to work the caller line identifica tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Manually Sending a Fax 1 Insert the document 2 Enter the desired number using the numeric keypad or select a saved entry 3 Press 1d 4 Press START Direct inward dialling or selecting sub address You can send a fax to a direct inward dialling number or a sub addressor or call from a direct inward dialling number or sub address for example to use a certain service of a fax database provider For this purpose attach the direct in ward dialling number or sub address with a short dialling pause to the fax number Philips PPF 631 632 675 1 Enter the desired number using the numeric keypad or select a saved entry 2 Hold R pressed for at least two seconds 3 Enter the direct inward dialling number or sub address
47. n tones VI p If you select the 72 option for the number of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 5 The functions below are available via the number but tons 6 Hang up to end the remote control session Philips PPF 631 632 675 Remote Control Functions Occasionally the answering machine might not react E to your entry for example while you are listening to a message Cancel the current function by pressing Select the next function with the appropriate number button Listening to Messages Hearing current message again Press Listening to all messages Press Listening to next message Press O Deleting Messages To delete the current message Press while lis tening to the message Deleting all messages Press after listening to all the messages Press again within five seconds to confirm the deletion Outgoing Message Listening to the outgoing message Press O Recording a new outgoing message 1 Press 2 Wait for the confirmation tones 3 Press O 4 Wait for the long confirmation tone before beginning with the text 5 Press to end the recording Control Functions Aborting la
48. nals Connect the telephone cable to the device by inserting it in the socket designated with LINE RJ 11 Connector In sert the telephone plug into your PTT line socket H If you connect your device as extension to a tele B phone system you must set it for working as an ex tension also see Chapter Telephone connections and additional devices page 26 Connecting the Power Cable Check whether the mains voltage of your device in dicated on the type label matches the mains voltage available at the setup location Insert the mains cable into the connection located on the rear side of the device Connect the mains cable to the elec trical socket Initial Installation After you connect your device to the mains voltage the in itial installation commences Press i Your device prints a help page Selecting the Language 1 Use 4 y to select the desired display language 2 Confirm with OK Initial Operation Selecting the Country AN Always set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer 1 Use 4 y to select the country in which you are operat ing the machine 2 Confirm with OK After this input the machine prints another help page and checks the telephone line Enterin
49. ne should switch to day mode for example LOJL6 L0JLO for 6 o clock a m 3 Confirm with OK Enter the time at which the machine should switch to day mode for example L2 L2 L9 L0 for 2 o clock a m 5 Confirm with OK Setting the Fax Only Reception Mode Function is not supported in all countries and networks You should select this mode if you primarily receive faxes at your device In the fax only reception mode the device rings twice Then the fax reception switches on You can only accept an incoming telephone call whilst it is ringing The answering machine of the device is switched off You cannot switch on the answering machine in this mode Press X C several times until F appears on the dis play Philips PPF 631 632 675 Special Settings Silent Fax Reception If you would like to accept a fax without preceding rings set the number of rings of the fax switch to 1 Switching Off All Rings If you don t want to be disturbed e g in the night by any incoming calls you can set the number of rings to 4 The device switches immediately to silent fax reception Printing Lists and Help Pages Printing Numbers and Entries The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups Press OK L2 L3 and OK The list is printed Printing the Call List The call list contains the last 50 numbers dialled 1 Press O
50. ng SMS Reception On 1 Press OK L4JL5 and OK 2 Enter the service code L4 L1 L2 L9 L 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK If you have entered the incorrect code you can cancel the entry with SURE HQ 21 9 Fun and Games Ce Press i and to print the instructions for the Games and Fun functions of your device Sudoku Sudoku is a Japanese number puzzle The game has 3 x 3 squares divided into 3 x 3 fields Depending on the diffi culty level lesser or more digits are already given at the be ginning of the game The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row a column and each of the nine blocks There is only one solution xe The solution of the last printed game is saved The 2 solutions of earlier games are no longer available Printing a Game Press OK L4 L8 and OK Using 4 y select SUDOKU HEL Confirm with OK Using 4 y select the difficulty level Confirm with OK Enter how many copies of the Sudoku you would like to print maximum 9 copies 7 Confirm with OK 8 Using 4 y select if you would like to print the solution 9 Confirm with OK O U A WN Printing the Last Game Again 1 Press OK L4JL8 and OK 2 Using 4 y select SUDOKU LAST 3 Confirm with OK 4 Enter how many copies of the Sudoku you would like to print maximum 9 copies 5 Confirm with OK 6 Using 4 y
51. ng outgoing message Deleting Heard Messages Messages not yet heard must be heard first before de v leting them Press 23 2 Using 4 y select MESSAGES 3 Confirm with OK Z You can also call the function by pressing OK Co L7 L2 and OK 4 Using 4 y select MESSAGE DELETE 5 Confirm with OK The heard messages are deleted l 7 You can also delete the already heard messages by E pressing C and OK in the starting mode Setting up Forwarding and Re mote Access Entering Access Code You must enter an access code to be able to receive trans ferred messages or listen to and control your answering machine from other telephones The remote control is switched off with the factory installed access code M1 Change the access code to switch on the remote control If you want to switch the remote control off enter the factory in stalled code HEE again Press 28 2 Using 4 y select ACCESS CODE Confirm with OK P You can also call the function by pressing OK Ofii L7 L9 and OK 4 Enter a four digit code N The access code may not be identical to the VIP code 5 Confirm with OK Forwarding Messages The machine forwards messages to a specified telephone number Once the configured number of messages is reached the machine calls the number If the call is an 14 swered a greeting text is played Then the person on the line must enter the access code If no code is entered or an incorrect c
52. ode is entered three times the machine hangs up Press 28 2 Using 4 y select FORWARD IMG 3 Confirm with OK P You can also call the function by pressing OK Ci L7 L7 and OK 4 Use 4 y to select whether you would like to switch for warding on or off 5 Confirm with OK 6 Enter the number to which the received messages should be forwarded 7 Confirm with OK 8 Use 4 y to select how many messages should be collect ed and forwarded together 9 Confirm with OK Z When you record a message you are asked if you tZ would like to use the old message or would like to record a new one Confirm using OK 10 Recording a new outgoing message Press OK to record an outgoing message Wait for the confirma tion tone before you say your text 11 Press OK to end the recording The recording is played back Using the Remote Control With a telephone call you can listen to and delete messag es record a new outgoing message or switch the answering machine on or off P The telephone on this connection must be set to tone W dialling Press a button within 50 seconds otherwise the connection is cut off country and network de pendent Call your telephone number 2 Wait until the answering machine switches on and plays back the outgoing message 3 Enter the access code 4 The machine interrupts the outgoing message and plays new messages If no new messages have been received you will hear two confirmatio
53. on CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number 10 Getting outside line Private branch exchanges PABX are typical in many of fices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry The outside line access code is usually LO vv In rare cases the outside line access code may be a E different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this outside line access code If the connection to the public telephone net work is not possible contact your telephone system supplier p If you operate your device permanently at an exten E sion store the outside line access code with the 96 function see page 26 Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling process starts If you have saved for example the telephone number prefix of an in expensive telephone service provider call by call as a tel ephone book entry select this entry and manually enter the subsequent telephone number or select another saved entry Insert dialling
54. on the display You must check the time and date after a short power fail ure Confirm using OK Problems when faxing or printing Faxes sent are of poor quality ee the resolution from RESOL STANDARD to RESOL FINE or RESOL PHOTO Change the contrast Clean the scanner and the document feed slot Test the device by making a copy of the document If the device is in order the fax machine of the recipient is defec tive The device produces black lines when sending or printing Clean the scanner and the document feed slot Copy is blank Insert the documents face up into the document feeder Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The device continues printing automatically No printing Check if you have inserted clamped paper correctly The lever on the right hand side next to the paper feeder must be folded backwards Documents are not properly fed Clean the scanner and the document feed slot Problems with the connection The device rings once remains silent for a short while and This is absolutely normal The fax switch checks the call af starts ringing again ter the first ring If it is a voice call the device continues to ring No dial tone Check the installation of the device Connect the telephone cable to the socket marked LINE Insert the telephone plug
55. onsult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with re gard to the legal validity of fax transmissions particularly in connection with the validity of signatures meeting de livery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy This product is intended for use on an analogue public tel ecommunications network PSTN and in the country specified on the packaging Use in other countries can re sult in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first Neither Sagem nor its affiliates shall be liable to the pur chaser of this product or third parties for damages losses costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this product or unauthorized modifications repairs or alterations to this product or failure to strictly comply with Sagem operating and
56. page 23 Creating a Copy Press COPY briefly The copy is created Creating Multiple Copies 1 Hold COPY pressed for at least two seconds 2 Enter the number of times you would like to copy the document maximum of 15 copies 3 Pres COPY Using 4 y select whether to reduce or enlarge the doc ument in size when copying You can magnify up to 200 percent or reduce to as small as 50 percent of the original size 5 Confirm with OK The copy is created p Press STOP to eject the documents without copy t2 ing them Copier 19 8 SMS Model dependent Function is not supported in all countries and networks p Press Li and to print the instructions for SMS functions SMS Requirements Your device is preset for using the SMS Short Messaging Service services Caller Line Identification CLIP must be activated for the SMS to work It is possible that you will not be able to send and receive SMS messages from a pri vate branch exchange depending on the country and net work p Should you face problems in sending SMS the rea B son for the same could be that you are using a secret number or that the device is connected to an old ISDN System W Co Ask your telephone service provider whether you must register for the SMS Service to which mobile telephone service providers you ee send SMS which costs are applicable which functions are available Sending an SMS 1
57. phone connection deactivated or set the number of rings for the fax switch to lower than 3 on your device also see Chapter Setting the Fax Switch Page 24 When the fax switch accepts the call the mail box of the service provider does not step in Enquire with your telephone company Connecting Additional Devices You can operate additional devices on a telephone line such as cordless telephones answering machines modems or charge counters p If you are using a cordless telephone with SMS func E tion on the same line then the specific device at which you will receive an SMS message will depend on the specific manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Machine You can connect additional devices directly to your device Insert the telephone cable of the additional device into the EXT socket RJ 11 connection on the device d D _ 7 J suz We recommend direct connection to the device be 2 cause this allows the fax switch to function optimally and to control the additional devices Connection to the Telephone Line In order for the fax switch to function the machine must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order l p If you have multiple telephone sockets for the same E telephone line the machine must be connect
58. phone handset 0 Paper tray Mains cable with plug country specific QO Telephone cable with plug country specific User manual with installation guide not depicted 1 Fold open the lever on the right beside the paper feed towards front 2 Insert paper in the paper feeder You can insert maxi mum 50 sheets A4 80 g m2 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper Co If one of the parts is missing or damaged please con tact your retailer or our customer service Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism K O 3 NHA t Connecting the Handset Plug one end of the spiral cable into the socket on the tel ephone handset Insert the other end into the socket desig nated with the e symbol Inserting Paper Before you can receive documents or make copies you must load paper into the device Please use only appropri ate paper in standard format A4 210 x 297 millimetre preferably 80 g m7 Follow the specifications in the tech nical data 8 Philips PPF 631 632 675 Connecting the Telephone Cable sz Your device is an analogue fax device Group 3 It is E not an ISDN device Group 4 and therefore it can not be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue termi
59. professionals at a technical service lo cation To prevent the spread of fire open flames should be kept away from the device Do not plug in the device in moist rooms Never touch the mains cable the mains connection or the telephone socket with wet hands Do not allow liquids to enter into the device Disconnect the device from the power socket if liquids or foreign ob jects have entered the device and have your device exam ined by trained professionals at a technical service location Do not allow children to handle the device without super vision The packing materials should be kept out of the hands of children The telephone handset of the device is magnetic Caution small metallic objects paper clips may be retained if placed near or on the telephone handset Power Supply Check whether the mains voltage of your device indicated on the type label matches the mains voltage available at the setup location Use only the power and telephones cables supplied Set up your device so that the power socket is easily acces sible The device does not have an on off button In an emergency disconnect your device from the power supply by pulling the power plug Never touch the power or telephone cable if the insulation is damaged Disconnect your device from the power and telephone net works during an electrical storm If this is not possible do not use the device during an electrical storm Before cleaning the surf
60. r of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 3 Confirm with OK 4 Only for devices without built in answering machine Using 4 y select the total number of rings The device stops the ring after these total number of rings and ac cepts a call or a possible silent fax 5 Confirm with OK Use 4 y to select the number of rings for the fax switch After the number of rings the fax switch switches on and distinguishes between fax transmissions and tele phone calls While the device is checking the call it continues to ring 7 Confirm with OK 8 Using 4 y set the volume 9 Confirm with OK Ve Older devices do not transmit any fax tone CNG E tone as an announcement for fax transmission si lent fax transmission If the total number of rings has been set to a value using silent fax transmis sions cannot be received automatically Configuring Night Mode 1 Press OK 5 2 and OK 2 Configure the same settings as for the day mode see steps 2 to 9 Setting the Timer The timer switches between the modes day and night at the configured times 1 Press OK 5 L3 and OK 2 Enter the time at which the machi
61. rmware version of the device is displayed 5 Confirm with OK Using Service Codes The service codes delete all the changed settings and your device is reset to factory settings It may be possible that the device with the changed settings reacts differently than ex pected Only use the service codes if this is absolutely neces sary Some service codes also delete saved messages and telephone book entries 1 Press OK L4JL5 and OK 2 Enter a service code L7_ L1LJL1 L7_ Deletes all changed settings and saved data The device is reset to factory settings and the initial installation process is started L7_ L1L L4 L0 J Deletes all changed settings Saved data and telephone book entries remain intact L7 JL2JC2 JC7J Deletes saved faxes when there are problems with printing 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK If you have entered the incorrect code you can cancel the entry with SURE H 31 Power Cycling If a problem occurs that cannot be corrected with the in structions in this user manual see also the help below fol low the steps given here 1 Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 If the error occurs again please contact our technical customer service or your retailer Follow the instruc tions on the display and on the error report General information The time and date flash
62. s To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the envi ronment and human health European regulations requires that you selectively collect waste equipment using one of the following options e Your retailer will take your equipment back if you are buying a replacement product e Waste equipment can also be deposited in designated col lection areas Philips PPF 631 632 675 This user manual was printed on recycled paper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submit ted for recycling or disposed of with waste not intended for recycling depending on the requirements in your country Trademarks The references mentioned in this manual are trademarks of the respective companies The lack of the symbols and does not justify the assumption that these dedicated terms are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners Sagem disclaims any and all rights in those marks The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be com plete it only offers a general overview In case of doubt c
63. s OK 4 L4 and OK 2 Using 4 y select the desired contrast COMTE L TGHT For brighter copies and fax transmis sion COMTR HEUTRAL For all types of originals for ex ample white text on black background or documents with coloured background CHHTE OPTIMISED Factory settings Optimized adaptation for text and photo printing CHHTE HE For darker copies and fax transmission for example documents with faint printing 3 Confirm with OK Vy The changed settings are stored as new default set E tings If you select a special function for a one time process take care to restore the default settings or factory settings after that Lowering the Transmission Speed The machine adapts the transmission speed to the line quality This may take some time especially for overseas connections Set a lower transmission speed if you are sending faxes into networks with poor line quality 1 Press OK 3 L8 and OK 2 Use 4 y to set whether you would like to use a lower transmission speed 3 Confirm with OK Switching Page Adjustment On and Off In order that no information is lost received faxes are re duced in size when printed 1 Press OK 3 L7 and OK 2 Use 4 y to select whether you would like to switch size reduction on or off 3 Confirm with OK Setting line interruption Function is not supported in all countries and networks The necessary length of the short line interr
64. sages press and hold Starting fax polling PPF 675 Calling answering machine menu i Press briefly Printing help pages and setting lists press and hold Starting initial installation process COPY Press briefly creating a copy press and hold creating multiple copies PPF 675 printing SMS EF Setting higher resolution for faxes and copying FESOL STAHDARD RESOL FIHE RESOL FHOT lt PPF 675 Calling the SMS menu function is not supported in all countries and networks Numeric keypad lInputting digits characters and special characters press and hold Recalling short dial numbers Press briefly Toggling between the list of the last 10 dialled numbers redial list press and hold List of last ten callers caller list Dialling with the handset replaced PPF675 hands free R Press briefly insert short line interruption Hook Flash as office index on PABX or for calling special func tions in the public telephone network PST N long press Inserting dialling pause STOP START Ca Cor Jo Je Overview 3 Initial Operation Pac kage Contents p Separate the paper sheets by fanning them out then Device 2 align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets Telephone handset of paper from being drawn in all at once Spiral cable for tele
65. select if you would like to print the solution 7 Confirm with OK Printing the Solution 1 Press OK L4JL8 and OK 2 Using 4 y select SUDOKU SOLUT ITOH 3 Confirm with OK Sudoku for Every Day You can have a new Sudoku automatically printed each day 1 Press OK L4JL8 and OK Using 4 y select SUDOKU AUTO Confirm with OK Enter the time e g CULA 0 L0 for 2 pm Confirm with OK Using 4 y select the difficulty level Confirm with OK a Oo UU Ah WwW N 8 Enter how many copies of the Sudoku you would like to print maximum 9 copies 9 Confirm with OK 10 Using 4 y select if you would like to print the solution 11 Confirm with OK 12 Using 4 y indicate whether you would like to turn printing on or off 13 Confirm with OK Z You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12 Philips PPF 631 632 675 10 Settings p You can move the cursor using 4 y Use C to delete E individual characters Press STOP to close the menu and return to the starting mode nenne the Date and Time Press OK 9 L1 and OK 2 Enter the time for example COULA L9 L0 for 2 o clock p m 3 Enter the date two d Lo jL8 L0 JL6 rks 4 Confirm with OK p You must check the time and date after a short power failure Confirm with OK its for each field for example for June 8th 2007 Selecting the Langua
66. st function Press O Switching off answering machine Press Switching on answering machine Press v4 If the answering machine is switched off you have to 2 enter the access code while the fax switch analyzing the incoming signal After the 4th ring the tone heard changes factory settings of the number of rings for fax switch also see Chapter Setting the Fax Switch page 24 Press to activate the answering ma chine Afterwards you can call additional functions Recording Internal Memos You can record voice messages memos which can be played as messages The limit on duration of recording set for messages applies even to the recording duration of memos The configured recording length for incoming mes sages also limits the length of the internal memos 1 Press 28 2 Dial using 4 y QUICK HOTE 3 Confirm using OK p You can also call the function by pressing OK E TG and OK 4 Press OK to record a voice message Wait for the con firmation tone before you say your text Answering Machine 5 Press OK to end the recording The recording is played back After that the button starts flashing The voice message is displayed as a new message p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Modifying the Settings Entering the VIP Code If callers enter the VIP code the machine con
67. st unauthorised access with a code A caller who knows the code can poll the fax from your de vice You can continue to make telephone calls and receive faxes 1 Insert the document 2 Press OK L3 L2 and OK 3 Enter a code max 20 characters 4 Confirm with OK p Press STOP to eject the document This interrupts E the standby mode Using Fax Templates Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation 1 Press OK L4JL3 and OK 2 Use 4 y to select the template you would like to print 3 Confirm with OK The device prints the template 4 Fill the template and send it to the desired recipient per fax 18 Philips PPF 631 632 675 7 Copier Z Press i and L5 to print help for copying Use documents with sizes A5 or A4 with 60 to 100 g m2 weight You can insert up to 10 documents at a time Inserting Documents 1 Insert the documents face up into the document feeder The top most document will be fed in first 2 Set the desired resolution You can choose between RESOL STAHDARFD for documents without spe cial features FESOL FIHE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press F again to change the resolution p They can adjust the preset contrast also see B Chapter Settings
68. tinues to ring even if the answering machine has taken over the call With this function certain persons can reach you even if you have set the number of rings to zero The VIP code may not be identical to the access code for remote control 1 Press R9 2 Using 4 q select HIF CODE 3 Confirm with OK p You can also call the function by pressing OK E and OK 4 Enter a four digit code 5 Confirm with OK Setting the Recording Length You can limit the length of the incoming messages and in ternal memos 1 Press 239 2 Using 4 y select RECORD TIME 3 Confirm with OK p You can also call the function by pressing OK E A and OK 4 Use 4 y to select the desired recording length or unlim ited time automatic 5 Confirm with OK 6 Fax z Press i and 4 to print the instructions for send ing faxes and for fax switch settings Do not insert any documents into the machine that are wet have been edited with correction fluid are soiled or have a coated surface are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink are held together with office or notebook staples or with tape or glue are pasted with note papers are creased crumpled or torn Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time p Press STOP to eject the documents w
69. umber button to select the entry you would like to delete 3 Press C 4 Confirm the deletion with OK Calling Line Identification CLIP Function is not supported in all countries and networks The number of an incoming call appears on the display For this function to work the Calling Line Identification Presentation CLIP must be activated for your telephone connection Enquire with your telephone company Caller Line Identification may be associated with a fee UW If the Caller Line Identification does not work even E though the function is activated for your telephone connection check if you have set the correct country also see Chapter Settings page 23 H The functionality and availability of the Caller Line Identification Presentation CLIP depends on your tel ephone company Your telephone company could have no CLIP data transmission or very specific data transmis sion format which is nocht supported by this product In some networks the machine will set itself up auto matically The Caller Line Identification CLIP may only work from the second call Missed Calls If you received a call while away the button flashes 1 Press 42 x8 2 Using 4 y you can page through the list of missed calls p If you have received additional messages first select E the missed calls using 4 y and confirm with OK 3 To call back pick up the handset p Your machine displays the name with which you have E saved t
70. ume 3 Confirm with OK Setting the Volume You can adjust the volume of the ring tone when the device is ring ing or when you set the ring tone You can save different volumes for the day and night modes also see Chapter Fax Switch Using 4 y you can set adjust the volume when the device is ringing Setting the Fax Switch The built in fax switch of your device distinguishes be tween fax messages and telephone calls Faxes are automat ically received telephone calls can be received even on additionally connected devices While the device is check ing the call it continues to ring You can set how often the device should ring before pick ing up separately for the modes day and night This makes it possible for you to receive faxes silently at night without getting disturbed Press 2 C to switch between day and night mode With the activated timer the device switches between the modes day and night at the configured times In the fax only reception mode F on the display the de vice rings twice Then the fax reception switches on this function is not supported in all countries and networks Configuring Day Mode 1 Press OK 5 L1 and OK 2 Only for devices with built in answering machine Using 4 y select the number of rings for the answering machine The answering machine responds after these many number of rings 24 Em we saz If you select the 3 option for the numbe
71. uption Hook Flash depends on the country and telephone network The Hook Flash period is set in the device by the factory if you have selected the correct country in which you op erate your device If you cannot call special functions or dial outside from an extension you must probably change the Hook Flash time country and network dependent Inquire with your telephone company or find out by trial and error with which settings these services function 23 1 Press OK 2 L4 and OK 2 Using the 4 y key select the length of the Hook Flash signal to the switching centre in the public switched tel ephone network PSTN Change this setting if you cannot call additional telephone functions such as call on hold three way call or forwarding 3 Confirm with OK 4 Using the 4 y key select the length of the Hook Flash signal to the switching centre of a private automatic branch exchange PABX If the outside line access code of your telephone system is R Flash set here with the length of the signal for getting the outside line xe If your device is not connected to a PABX or if E your PABX system uses another outside line ac cess code for example L0 this setting has no ef fect 5 Confirm with OK Setting the Ring Tone Selecting the Ring Tone You can select from among ten different ring tones 1 Press OK 5 L5 and OK 2 Use the number buttons L0 to 9 to select a ring tone Using 4 y set the vol

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