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Ricoh SP 204SN multifunctional

1. This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Telepermitted equipment only may be connected to the auxiliary telephone port The auxiliary telephone port is not specifically designed for 3 wire connected equipment that may not respond to incoming ringing when attached to this port Important Safety Instructions Region B Notes on Lamp s Inside This Machine LAMP S INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL STATE OR FEDERAL LAWS Notes to Users in the State of California Perchlorate Material special handling may apply See www dtsc ca gov hazardouswaste perchlorate ENERGY STAR Program ENERGY STAR Program Requirements for Imaging Equipment nursi ENERGY STAR The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily Targeted products are computers monitors printers facsimiles copiers scanners and multifunction devices Energy Star standards and logos are internationally uniform This machine is equipped with the following Energy Saver modes Energy Saver mode 1 and Energy Saver mode 2 The machine re
2. 109 7 Configuring the Machine Using the Control Panel The default depends on the Country Code setting Transmission Speed Specifies the transmission speed for the fax modem Default 33 6 Kbps e 33 6 Kbps 14 4 Kbps 9 6 Kbps 7 2 Kbps 4 8 Kbps 2 4 Kbps Reception Speed Specifies the reception speed for the fax modem Default 33 6 Kbps e 33 6 Kbps 14 4 Kbps 9 6 Kbps 7 2 Kbps 4 8 Kbps 2 4 Kbps Dial Push Phone Specifies the line type of the telephone line To configure this setting contact your telephone company and select the setting based on your telephone line Selecting the wrong setting may result in transmission errors If you have set Country Code to Australia New Zealand or Singapore Dial Push Phone does not appear because the default is Push Phone Default Push Phone Push Phone Dial Phone 10PPS Dial Phone 20PPS Dial Phone 20PPS appears only if Country Code is set to Japan or Thailand PSTN PBX Sets the machine to connect to a public switched telephone network PSTN or a private branch exchange PBX Default PSTN 110 Fax Features Settings e PSTN e PBX PBX Access Number Specifies the dial number to access the external line when the machine is connected to a PBX Make sure that this setting matches your PBX settings Otherwise you may not be able to send faxes to external destinations Default 9 Oto 999 Fax No Confirmation I
3. 188 11 Appendix Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows Server 2003 Datacenter Edition The product names of Windows Server 2003 R2 are as follows Microsoft Windows Server 2003 R2 Standard Edition Microsoft Windows Server 2003 R2 Enterprise Edition Microsoft Windows Server 2003 R2 Datacenter Edition The product names of Windows Server 2008 are as follows Microsoft Windows Server 2008 Foundation Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise Microsoft Windows Server 2008 Datacenter Microsoft Windows Server 2008 for Itanium based Systems Microsoft Windows Web Server 2008 Microsoft Windows HPC Server 2008 The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 2008 R2 Foundation Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise Microsoft Windows Server 2008 R2 Datacenter Microsoft Windows Server 2008 R2 for Itanium based Systems Microsoft Windows Web Server R2 2008 Microsoft Windows HPC Server R2 2008 The product names of Windows Server 2012 are as follows Microsoft Windows Server 2012 Foundation Microsoft Windows Server 2012 Essentials Microsoft Windows Server 2012 Standard Microsoft Windows Server 2012 Datacenter Microsoft product screen shots reprinted with per
4. 9 L xem eM oeo 9 s 9 e SP 204sN 204sr 204srN Operating Instructions User Guide E For safe and correct use be sure to read Safety Information before using the machine TABLE OF CONTENTS Howto Read This Marias ccesia macte A ara ene ates os naan ate aetna aioe 6 Inirediclioned esee entere ere te peepee ee re ee ere er eee ee 6 Legat ProhlbitiOnii i cente pen Dott OE TERO U EGNER 6 IB YEvel olf nt 1 pepereee es OA ATA N porate rere eres PoP reper ae Fee ere ees 6 About IP Address mare A EENI ANOA E IOE E A EAS I LT tees 7 Differences in Performance Functions between Different Models cccccssessssssssesestssesesecsesesseseseeesesees 7 ModelsSpecihieTnformation is ete tiec tu A RE AER ae eG 8 Important Safety Instructions Gp Region A eesseeeessesseeeeeessstsetsesssteseeessssteteeessssteesessssteersesssetessssteteeesssseereees 9 User Information on Electrical amp Electronic Equipment seen 9 Environmental Advice for Users eterne tenter treten 9 Note for the Battery and or Accumulator Symbol For EU countries only sss 10 Notes to Users of Facsimile Unit eterne tette treten tentent tette 11 NOTICE TO USERS NEW ZEALANID 5 3 ti e rrr d e er tete 11 Important Safety Instructions Region BB tette treten teretes 12 Notes on Lamp s Inside This Machine sss 12 Notes to Users in the State of California ttes 12 ENERGY STAR Program nU OE RR
5. Onthe System tab click Printer Firmware Update Click OK Specify the location of the DWN file and then click Open After a message is displayed on the Smart Organizing Monitor to indicate that the firmware update has completed turn the machine s power Off and then On again 9 Maintaining the Machine Replacing the Print Cartridge f Out of Toner Print Cartridge is displayed in the control panel replace the print cartridge by following the procedure described below However this message will not be displayed if Toner End Option has been set to Continue Printing Replace the print cartridge if the printed image becomes pale or blurred Store print cartridges in a cool dark place Actual printable numbers vary depending on image volume and density number of pages printed at a time paper type and size and environmental conditions such as temperature and humidity Toner quality degrades over time For good print quality the manufacturer recommends that you use genuine toner from the manufacturer The manvfacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products 1 Open the front cover and then carefully lower it 2 Carefully pull out the print cartridge horizontally holding its center CTT045 3 Take the new print cartridge out of the box and then take it out of t
6. Using Web Image Monitor Specify whether to use the domain name obtained from the DHCP server or the domain name set for the device e Auto Obtain DHCP selected When using DHCP the domain name obtained from the DHCP server is used If the domain name cannot be obtained from the DHCP server the domain name set for the device is used Specify selected The domain name set for the device is used Enter the domain name using up to 63 characters Spaces cannot be used IPv4 Address Enter the IPv4 address of the network interface board At DHCP operation the address obtained from the DHCP server is used Subnet Mask Enter the sub net mask of the network interface board The sub net mask is a part of the IP address used as a network address When using DHCP the sub net mask obtained from the DHCP server is used DDNS Select whether DDNS Dynamic DNS name resolution for the network interface board is active or inactive When active the DNS database is immediately updated Details Default Gateway Address Enter the default gateway address The default gateway address is the IP address of the host or router used as the gateway when communicating printing or exchanging information with a computer on another network When using DHCP the default gateway address obtained from the DHCP server is used If the address cannot be obtained from the DHCP server the default gateway address set for the device
7. 1 Print Cartridge A replacement consumable that is required to make prints on paper It needs to be replaced after approximately every 1 500 or 2 600 pages printed For details about replacing the cartridge see page 145 Replacing the Print Cartridge Control Panel The actual control panel may look different from the illustration below depending on the country of use Depending on the model the position of the keys may differ Type 1 models do not have the Scanner key Type 3 models do not have the Facsimile key and Speed Dial key Type 3 models have the ID Card Copy key instead of the ID Card Copy On Hook Dial key 1 23 4 5 6 7 8 ID Card Copy On Hook Dial CRASE E sur e Em CTT133 1 Facsimile Key Use this key to switch the machine to fax mode 1 Guide to the Machine 10 11 12 13 14 Copy Key Use this key to switch the machine to copier mode Speed Dial Key Use this key to send a fax using a registered speed dial number ID Card Copy On Hook Dial Key When the machine is in copier mode use this key to perform an ID copy or modify ID copy settings When the machine is in fax mode use this key to perform on hook dialing User Tools Key Press to display the menu for configuring the machine s system settings OK Key Use this key to confirm settings and specified values or move to the next menu level Stop Clear Key Use this key to cancel or
8. 1 key To cancel sending a fax press the 1 key 1 Yes To continue sending a fax press the 2 key 2 No Configuring Transmission Settings This section describes how to configure transmission settings in the PC FAX driver s properties Properties are set separately for each application 1 On the File menu click Print 2 Select the PC Fax driver as the printer and then click a button such as Preferences PC FAX driver properties dialog box appears 3 Configure settings as necessary and then click OK 95 96 6 Sending and Receiving a Fax Configuring the PC FAX Address Book This section describes the PC FAX address book Configure the PC FAX address book on the computer The PC FAX address book allows you to specify PC FAX destinations quickly and easily The PC FAX address book can contain up to 100 entries including individual destinations and groups of destinations Opening the PC FAX address book This section describes how to open the PC FAX address book 1 On the Start menu click Devices and Printers 2 Right click the PC FAX driver icon and then click Printing Preferences 3 Click Edit Address Book Registering destinations This section describes how to register destinations in the PC FAX address book 1 Open the PC FAX address book 2 Enter the destination information You must enter a contact name and fax number 3 Click Add The destination
9. 4 key in the standby mode screen to select 2 Sided Copy and then press the OK key 3 Press the Y or key to select Top to Top or Top to Bottom and then press the OK key Press the Y or 4 key to select the orientation and then press the OK key Press the lt 4 key to return to the initial screen Place the original on the exposure glass or in the ADF To make multiple copies enter the number of copies using the number keys oe NO O hA Press the Start key Stop Clear H Enter When you place the original in the ADF all the pages are automatically scanned and then only the pages on one side are copied sequentially Proceed to Step 10 When you place the original on the exposure glass perform the following steps to scan the subsequent pages 9 When the current page is scanned place the next page on the exposure glass and then press the Start key 61 4 Copying Originals 10 Take out all of the prints from the output tray and place them in Tray 1 To print on the reverse side of the prints turn them over so that the blank side faces down and place them in Tray 1 Portrait Y a O Landscape CTT009 oe CTTO10 11 Press the Start key e Ifthe rear cover is open the paper is delivered face up from the rear Rearrange the printed sheets in the correct order To apply the specified setting to all jobs specify 2 Sided Copy in Copier Features 62
10. 9 Maintaining the Machine Cleaning the Inside of the Machine 1 Open the front cover and then carefully lower it 2 Carefully pull out the print cartridge horizontally holding its center CTT045 TE u Wipe carefully so as not to touch any protrusions inside the machine 4 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place CTT048 5 Carefully push up the front cover until it closes 148 Cleaning the Exposure Glass Cleaning the Exposure Glass 1 Lift the exposure glass cover Be careful not to hold the input tray when lifting the exposure glass cover for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture CTT025 149 150 9 Maintaining the Machine Cleaning the Auto Document Feeder 1 Lift the ADF Be careful not to hold the input tray when lifting the ADF for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture 10 Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine The machine does not turn on The power cord is not connected properly Make sure that th
11. A6 B 16K 197 x 273 mm l6K 195x 270 mm e 16K 184 x 260 mm Custom Paper Size The following paper sizes are supported as custom paper sizes Width Tray1 Approximately 100 216 mm 3 9 8 5 inches Bypass Tray Approximately 90 216 mm 3 6 8 5 inches Length Approximately 148 356 mm 5 8 14 inches Paper Type Plain Paper 65 99 g m 17 26 lb Recycled Paper 75 90 g m 20 24 Ib Thin Paper 52 64 g m 14 17 Ib Thick Paper 100 130 g m 26 6 34 Ib Paper Capacity e Trayl 150 sheets 70 g m 19 Ib 25 2 Loading Paper Bypass Tray 1 sheets 70 g m 19 Ib 26 Non Recommended Paper Types Non Recommended Paper Types Do not use the following types of paper e Ink jet printer paper e Gellet special paper Bent folded or creased paper e Curled or twisted paper Wrinkled paper Damp paper Dirty or damaged paper e Paper that is dry enough to emit static electricity Paper that has already been printed onto except a preprinted letterhead paper Malfunctions are especially likely when using paper printed on by other than a laser printer e g monochrome and color copiers ink jet printers etc Special paper such as thermal paper and carbon paper Paper weighing heavier or lighter than the limit e Paper with windows holes perforations cutouts or embossing Adhesive label paper on which glue or base paper is exposed Paper with clips or stap
12. If the problem involves the SMTP SNTP server check the Server Properties setting in Smart Organizing Monitor If the problem involves the USB flash drive check that it is a supported model and then reinsert it Invalid Password HHHH Server The password entered to access the FTP SMTP POP3 or SMB server is invalid For future reference make a note of the correct password and keep it safe Failed To Connect HHHH A connection with the FTP server SMTP server POP3 server SMB server SNTP server or USB memory device has failed If the problem involves the FTP SMB server check the Edit Network Scan Destination setting in Smart Organizing Monitor If the problem involves the SMTP POP3 SNTP server check the Server Properties setting in Smart Organizing Monitor If the problem involves the USB flash drive check that it is a supported model and then reinsert it The assigned file names range from SIGOO0101 to SIG99990 1 If the file name assignment passes SIG99990 Error and Status Indicate on the Control Panel Remove or rename the existing file of the File Over the naming starts over from SIG000101 Ifthe name of the nome new is the same as an existing file for the same destination the new file cannot be stored Y to 99 Page Over nd A Mi Set the number of pages to 99 or fewer pages at a time Data sent from the machine has heck the Edi
13. completeness or accuracy If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor Disclaimer Contents of this manual are subject to change without prior notice To the maximum extent permitted by applicable laws in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine losses of the registered data or the use or non use of this product and operation manuals provided with it Make sure that you always copy or have backups of the data registered in this machine Documents or data might be erased due to your operational errors or malfunctions of the machine In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you For good output quality the manufacturer recommends that you use genuine toner from the manufacturer The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products Two kinds of size notation are employed in this manual Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product About IP Address In this manual IP address covers both IPv4 and IPv environments Read the instructions that are relevant to the environment you
14. or key to select On and then press the OK key If this setting is changed the machine will reboot automatically before the procedure is complete When this happens wait for the reboot to finish repeat Steps 1 to 3 and then proceed to the next step Press the Y or 4 key to select Manual Config Add and then press the OK key Press the Y or key to select IP Address and then press the OK key Enter the machine s IPv address using the number keys Enter the values in all fields and then press the OK key If this setting is changed the machine will reboot automatically before the procedure is complete When this happens wait for the reboot to finish repeat Steps 1 to 3 and then proceed to the next step Press the Y or 4 key to select Prefix Length and then press the OK key Enter the prefix length using the number keys and then press the OK key After a setting is changed the machine automatically reboots itself Configuring Network Settings Install the driver after configuring the IP address For details about installing the driver see the Software Installation Guide For details about configuring the IPv4 address see the Software Installation Guide BENE 23 24 1 Guide to the Machine 2 Loading Paper Supported Paper Paper Size e A4 e 8 5 x 11 letter e 8 5 x 14 Legal e B5 e 51 2 x 81 5 Half Letter e 71 4 x 10 2 Executive A5
15. Arr User Tools Y t Alert CTT129 2 Press the Y or 4 key to select System Settings and then press the OK key To specify the size of paper in the bypass tray select Copier Features and then press the OK key 3 Press the Y or 4 key to select Tray 1 Ppr Settings and then press the OK key To specify the size of paper in the bypass tray select Bypass Ppr Settings and then press the OK key 4 Press the Y or 4 key to select Paper Size and then press the OK key 5 Press the Y or 4 key to select the paper size and then press the OK key 6 Press the User Tools key to return to the initial screen 36 Loading Paper Specifying a custom paper size 1 Press the User Tools key CTT129 2 Press the Y or 4 key to select System Settings and then press the OK key To specify the size of paper in the bypass tray select Copier Features and then press the OK key 3 Press the Y or 4 key to select Tray 1 Ppr Settings and then press the OK key To specify the size of paper in the bypass tray select Bypass Ppr Settings and then press the OK key Press the Y or 4 key to select Paper Size and then press the OK key Press the Y or 4 key to select Custom and then press the OK key Press the Y or 4 key to select mm or inch and then press the OK key Press the Y or 4 key to specify the width and then press t
16. L to R Landscape T to B For details see page 54 Combining Multiple Pages 2 Sided Copy Sets the machine to make 2 sided copies by copying single sided documents onto the front and back sides of each sheet Default Off e Off Top to Top Portrait Landscape Top to Bottom Portrait Landscape For details see page 60 Making 2 sided Copies Toner Saving Reduces toner consumption when printing When this setting is enabled print quality may be degraded Default Off 105 7 Configuring the Machine Using the Control Panel Off On Bypass Ppr Settings Paper Size Specifies the paper size Default Region A mainly Europe and Asia A4 Region B mainly North America LT 8 2 x 11 AA B5 JIS A5 B JIS A6 LG 81 2 x 14 LT 8 5 x 11 HLT 5 75 x 8 EXE 71 4x 10 75 16K 197 x 273mm 16K 195 x 270mm 16K 184 x 260mm Custom Paper Type Specifies the paper type Default Plain Paper Plain Paper Recycled Paper Thick Paper Thin Paper 106 Fax Features Settings Fax Features Settings TX Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned Default Off e Off Select this when using Memory Transmission On Select this when using Immediate Transmission Next Fax Only Select this when using Immediate Transmission for the next transmission only Resolution Specifies the resolution to use for scanning
17. On the User Tool tab select Test Page or Configuration Page in the List Test list 7 Click Print Updating the Firmware En n no event shall the company be held liable to customers for damages of any kind resulting from use or loss of use of this software The company shall also not be held liable for any disputes between the customer and third parties resulting from any use or loss of use of this software To make sure that a firmware update has successfully completed print the configuration page before and after the update Make sure to never disconnect the USB cable or Ethernet cable during a firmware update Disconnect any unnecessary cables from the machine when running a firmware update f necessary modify power management settings on your computer in advance so that the computer will not enter standby or sleep mode during a firmware update Download the firmware from the manufacturer s Web site To update the firmware use the Smart Organizing Monitor from Windows 1 On the Start menu click All Programs 143 144 8 Configuring the Machine Using Utilities 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor for SP xxx Series Status A O N OOQ If the machine you are using is not selected click Select Device and then select the machine s model Click OK Onthe User Tool tab click Printer Configuration
18. Originals 6 Sending and Receiving a Fax a eae Fax Mode Screen Standby mode screen Facsimile Standard First line Displays the current machine status month and date Second line Displays the current resolution settings and time Settings that can be specified for the current job By pressing the Y or 4 key in the Standby mode screen you can specify the following settings l6 for the current job Resolution Density The start up mode can be specified in the Function Priority setting under System Settings 77 78 6 Sending and Receiving a Fax Setting the Date and Time 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Press the User Tools key Press the Y or 4 key to select System Settings and then press the OK key Press the Y or 4 key to select Set Date Time and then press the OK key Press the Y or 4 key to select Set Date and then press the OK key Enter the current year using the number keys and then press the OK key Enter the current month using the number keys and then press the OK key Enter the current day using the number keys and then press the OK key Press the Y or 4 key to select date format and then press the OK key Press the lt 4 key Press the Y or 4 key to select Set Time and then press the OK key Press the Y or 4 key to select the time format and then press the OK key
19. Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job Adjusting Image Density There are five image density levels The higher the density level the darker the printout 1 Press the Copy key ard Copy n Hook Dial 2 Press the Y or key in the standby mode screen to select Density and then press the OK key 3 Press the Y or 4 key to select the density level and then press the OK key 4 Press the lt 4 key to return to the initial screen To apply the specified setting to all jobs specify Density in Copier Features Selecting the Document Type According to Original There are three document types Text Select this when the original contains only text and no photographs or images Photo Select this when the original contains only photographs or images Use this mode for the following types of original Photographs Pages that are entirely or mainly composed of photographs or images such as magazine pages 63 64 4 Copying Originals Text Photo Select this when the original contains both text and photographs or images Specifying the Original Type 1 Press the Copy key ard Copy n Hook Dial CTT124 2 Press the Y or 4 key in the standby mode screen to select Original Type and then press the OK key 3 Press the Y or 4 key to select the document
20. The following operations can be performed remotely using Web Image Monitor on a computer e Displaying the machine s status Configuring the network settings Setting the administrator password Resetting the machine s configuration to the factory default Supported Web browsers Internet Explorer 6 or later Firefox 3 0 or later Displaying Top Page Em When you access the machine using Web Image Monitor the top page appears in your browser s window 1 Launch the Web browser 2 In the Web browser s address bar enter http machine s IP address to access the machine If a DNS server is used and the machine s host name has been specified you can enter the host name instead of the IP address The top page of Web Image Monitor appears Top page Every Web Image Monitor page is divided into the following areas 129 130 8 Configuring the Machine Using Utilities Web Image Moritor English Q Refresh Interface Settings m HostName RNP470919 Status m Status Ready E Total Counter 15 m Toner m Paper 3 o 00 EJ E Black LE ooo Tray 1 A4 Plain Paper Bypass tray A4 plain Paper CTT135 1 Menu area If you select a menu item its content will be shown 2 Header area The dialog box for switching to the user mode and administrator mode appears and each mode s menu will be displayed Click Refresh button at the upper right in the work area to upda
21. Vertical 148 to 356 mm box enter the length 0 Click OK 11 Click Close You cannot specify the settings of the paper in the bypass tray via Smart Organizing Monitor 38 Placing Originals Placing Originals This section describes the types of originals you use set and how to place them About Originals Recommended size of originals Exposure glass Up to 216 mm 8 5 in width up to 297 mm 11 7 in length ADF e Paper size 105 to 216 mm 4 1 to 8 5 in width 127 to 356 mm 5 8 to 14 in length Paper weight 60 to 90 g m 16 to 24 lb Up to 15 sheets of an original can be placed in the ADF at once when using paper weighing 80 g m 21 3 Ib Types of originals not supported by the Auto Document Feeder If placed in the ADF the following types of originals might be damaged become jammed or result in gray or black lines appearing on prints Originals larger or heavier than the recommended amount Stapled or clipped originals Perforated or torn originals e Curled folded or creased originals Pasted originals Originals with any kind of coating such as thermal fax paper art paper aluminum foil carbon paper or conductive paper Originals with perforated lines Originals with indexes tags or other projecting parts Sticky originals such as translucent paper Thin highly flexible originals Thick originals such as postcards Bound originals such as
22. as high as the upper limit markings on the paper guide Multiple sheets of paper are fed at one time Fan the paper well before loading Also make sure that the edges are even by tapping the stack on a flat surface such as a desk Make sure that the paper guides are in the right position Use supported types of paper See page 25 Supported Paper Load paper only as high as the upper limit markings on the paper guide Check that paper was not added while there was still some left in the tray Only add paper when there is none left in the tray 152 Paper Feed Problems Paper is damp Use paper that has been stored properly Popas anis Paper is too thin See page 25 Supported Paper fthere are gaps between the paper and the paper guides adjust the paper guides to remove the gaps Load the paper upside down in the input tray The printed paper is curled Paper is damp Use paper that has been stored properly Images are printed diagonally to the pages t If there are gaps between the paper and the paper guides adjust the paper guides to remove the gaps Removing Printing Jams Jammed paper may be covered in toner Be careful not to get toner on your hands or clothes Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can smudge Make test prints until smudges no longer appear Do not forcefully remove jamm
23. books Transparent originals such as OHP transparencies or translucent paper Originals that are wet with toner or white out 39 2 Loading Paper Unscannable image area Even if you correctly place originals margins of a few millimeters on all four sides of the original may not be scanned Margins when using exposure glass T cii Y D gt al Copier Fax 1 Approx 4 1 mm 0 2 inches 2 Approx 3 mm 0 1 inches 3 Approx 4 mm 0 2 inches Scanner Scan to E mail Scan to FTP Scan to Folder Scan to USB 1 Approx 1 mm 0 05 inches 2 Approx 1 mm 0 05 inches 3 Approx 1 mm 0 05 inches Margins when using ADF CHZ919 Copier Fax 40 Placing Originals 1 Approx 4 1 mm 0 2 inches 2 Approx 3 mm 0 1 inches 3 Approx 4 3 mm 0 2 inches Scanner Scan to E mail Scan to FTP Scan to Folder Scan to USB 1 Approx 1 mm 0 05 inches 2 Approx 1 mm 0 05 inches 3 Approx 2 mm 0 08 inches Placing Originals on the Exposure Glass Do not place originals until all correction fluid or toner becomes completely dry Doing so may create marks on the exposure glass that will appear on copies 1 Lift the exposure glass cover 2 Place the original face down on the exposure glass The original should be aligned to the rear left corner CTTO023 3 Lower the exposure glass cover Hold down the cover with your hands when using thick folded or bound originals and when the co
24. destination use the 4 key to delete all numbers and then press the OK key a RR C N Proceed to Step 7 6 Modify the fax name using the Y 4 and number keys and then press the OK key 7 Press the User Tools key to return to the initial screen Configuring Fax Destinations Using Smart Organizing Monitor 1 On the Start menu click All Programs Click Smart Organizing Monitor for SP xxx Series Click Smart Organizing Monitor for SP xxx Series Status Aa O N Ifthe machine you are using is not selected click Select Device and then select the machine s model Click OK Onthe User Tool tab click Printer Configuration Click the Fax tab To add a fax destination specify No 00 to 99 Destination and Fax Number and then click Apply in the Speed Dial area oe NO QC To modify a fax destination select the destination in Speed Dial Destination List and then modify Destination or Fax Number To apply the changes click Apply in the Speed Dial area 81 82 6 Sending and Receiving a Fax 10 To delete a fax destination select the destination in Speed Dial Destination List and then click Delete 11 Click Apply located in the lower part of the window 12 Click OK 13 Click Close Sending a Fax Sending a Fax e It is recommended that you call the receiver to inquire if they received the fax you send important docu
25. is added to the destination list To change the registered information select the destination you want to change and then change the information After this click Update 4 Click OK 5 If you make changes to a destination a confirmation message appears To save the changes click Yes Registering groups This section describes how to register groups of destinations A group can contain up to 100 individual destinations 1 Open the PCFAX address book 2 Click Edit Group 3 Click New Using the Fax Function from a Computer PC FAX 4 Enter the group name and then click OK Select the destination you want to include in the group from the Address List area and then click Add to Group To delete a destination from a group select the destination you want to delete from Group Members List and then click Delete Member 5 Click OK 6 Click OK 7 If you make changes to a destination a confirmation message appears To save the changes click Yes Editing a Fax Cover Sheet This section describes how to edit a fax cover sheet in the PC FAX driver s properties 1 On the File menu click Print Select the PC FAX driver as the printer and then click Print Click Cover Sheet tab Aa O N Configure settings as necessary 97 98 6 Sending and Receiving a Fax Receiving a Fax When receiving an important fax we recommend you check the cont
26. is used DNS Server Select whether to use the DNS server obtained from the DHCP server or the DNS server set for the device LPR Select to enable network printing using LPR LPD RAW Select to enable network raw printing IPP Select to enable network printing using Internet Print Protocol 135 8 Configuring the Machine Using Utilities Configuring the IPv settings Click IPv6 to display the page for configuring the IPv settings Web image Montor Meister P6 S IPv Select whether IPv is active or inactive Ethernet Host Name Enter the host name you want to set for the network interface board using up to 63 characters The default is RNP followed by the MAC address of the active interface board If you change the name to other than the default the new name cannot begin with RNP or rnp Domain Name Enter the name of the domain to which the device belongs using up to 63 alphanumeric characters Link local Address Displays the link local address of the network interface board The link local address applies only within the local network local segment and begins with fe80 followed by an identifier generated from the MAC address of the active interface board Stateless Address Displays the stateless address for router Manual In the left box enter the IPv6 address assigned for the network interface board Configur
27. number and try again If all attempts fail or if the machine is in Immediate Transmission mode the fax will not be transmitted Try the operation again RX Comm Error A reception error occurred and the fax could not be received correctly If possible contact the sender of the fax and ask them to resend it e If this occurs on the first page The machine s memory reached capacity while storing a fax in memory before transmission If this occurs on the first page Resend the fax in parts as several smaller individual faxes or send at a lower resolution reached during fax reception Memory Overflow e If this occurs on the second If this occurs on the second or a later 1 TX 2 Cancel or a later page page Memory has reached Press the 1 key TX to send only the capacity while scanning pages that have been scanned in the second or later pages memory or press the 2 key of the original when trying Cancel to cancel to send a fax in Memory Transmission mode The received fax was too large Ask the sender to resend the document in parts as several smaller individual faxes or to send at a lower resolution is odd has Pecans illar If an error has occurred because of a RX Memory the maximum number of i problem such as lack of paper paper Overflow receivable files has been jamming or toner running out correct the problem and then finish printing the outstanding files If there is a fil
28. scan resolution cannot be set 1200 dpi x 1200 dpi or higher 4 Original Size Select the scanning size If you select Custom Size enter the scanning size directly in the edit box 5 Interface Type You can select the type of interface 6 Original Type According to your original select a setting from the list of options detailed below Standard Auto change to Full color 200dpi x 200dpi Photo Auto change to Full color 600dpi x 600dpi Filing Auto change to Text 200dpi x 200dpi OCR Auto change to Text 400dpi x 400dpi Scanning from a Computer 7 Original Scan Method Specify the method to scan originals If ADF is selected in Original Scan Method specify the orientation of the original 8 Image Quality Adjustment You can adjust the image quality The scan settings that can be adjusted are as follow Rotation Brightness Contrast Sharpness Curves Levels Color Balance and Hue Saturation When Auto is selected the default values will be applied to all settings When Manual is selected all settings can be adjusted as required For details see the TWAIN driver help Basic Operation for WIA Scanning 1 Place the original On the Start menu click Devices and Printers 5 Right click the icon of the printer model you want to use and then click Start scan Configure the scan settings as required and then click Scan of GM Click Import 75 76 5 Scanning
29. stop a print job document copying scanning fax transmission reception and other actions in progress Start Key Use this key to start fax transmission reception scan or copy Scanner Key Use this key to switch the machine to scanner mode Power Indicator This indicator lights up blue when the machine is turned on It flashes when a print job is received and while printing scanning or fax transmission reception is in progress Screen Displays current status and messages Alert Indicator This indicator lights up red when the machine runs out of paper or consumables when the paper settings do not match the settings specified by the driver or when other errors occur It flashes slowly when the machine is running out of toner Scroll Keys Press these keys to move the cursor in each direction Number Keys Use to enter numerical values when specifying settings such as fax numbers and copy quantities or enter letters when specifying names Initial Setup Initial Setup When you turn this machine on for the first time you must set the following items Select each setting using the V 4 or number keys and then press the OK key Language Country Code Year Month Day Date format Time format Hour Minute The Type 3 model does not have the Initial Setup function 20 1 Guide to the Machine What is Smart Organizing Monitor Install this utility on your computer from the included CD R
30. the resolution settings and then press the OK key 4 Press the lt 4 key to return to the initial screen 93 6 Sending and Receiving a Fax Using the Fax Function from a Computer PC FAX This section describes how to use the fax function of the machine from a computer You can send a document directly from a computer through this machine to another fax machine without printing the document Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer You can select a destination from the PC FAX address book or enter a fax number manually You can send faxes to up to 100 destinations at one time However if Attach a Cover Sheet on the Cover Sheet tab is checked and Use Address Book in the To list is selected you can send faxes to up to five destinations at a time The procedure in this section is an example based on Windows 7 Using PC FAX you can send up to ten pages including the cover sheet at a time 1 Open the file you want to send On the File menu click Print Select the PC FAX driver as the printer and then click Print oo M Specify a destination To specify a destination from the PC FAX address book You can click the Address Book tab and select from three previously used address books in the Address Book File Path list Also you can click Browse to download the address book CSV file Sel
31. to ignore the error and print using mismatched paper Reset the print job Cancel printing Continuing Printing Using Mismatched Paper If the paper is too small for the print job the printed image will be cropped 1 If the error message is displayed press the Start key Stop Clear H Enter Resetting the Print Job 1 If the error message is displayed press the Stop Clear key Start CTT130 47 48 3 Printing Documents 4 Copying Originals Copier Mode Screen Standby mode screen Copier A4 100 Text Photo 01 First line Displays the function and paper size specified on the machine The following five functions are T available Copier ID Card Copy Sort 2 Sided Copy 2 Sided Sort Second line Displays the copy magnification ratio or combine setting 2 on 1 or 4 on 1 document type and the number of copies Settings that can be specified for the current job By pressing the Y or 4 key in the Standby mode screen you can specify the following settings for the current job Tray Paper Settings paper size Sort Original Type Density e Reduce Enlarge Combine 2 Sided Copy The start up mode can be specified in the Function Priority setting under System Settings f paper is loaded in the bypass tray the paper size specified in Bypass Ppr Settings appears except for Sort and 2 Sided Copy 49 4 Copying Originals Basic Oper
32. to return to the initial screen 55 4 Copying Originals 6 Place the original on the exposure glass or in the ADF 7 To make multiple copies enter the number of copies using the number keys 8 Press the Start key Stop Clear H Enter When you place the original on the exposure glass perform the following steps to scan the subsequent pages of the original 9 When the current page is scanned place the next page on the exposure glass and then press the Start key 10 Repeat Step 9 until all the pages of the original are scanned To apply the specified setting to all jobs specify Combine in Copier Features Copying Both Sides of an ID Card onto One Side of Paper Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper When copying onto A4 paper you can copy documents that are smaller than A5 Likewise when copying onto Letter size paper you can copy documents that are smaller than Half Letter size e To use this function the paper size used for printing copies must be set to A6 A5 A4 Half Letter or Letter Front Front Back Back CES165 Copying an ID Card 1 Press the Copy key ID Card Copy On Hook Dial E JA Speed Dial Scanner CTT124 57 4 Copying Originals 2 Press the I
33. 23 124 7 Configuring the Machine Using the Control Panel Fax Speed Dial List Prints a list of Speed Dial entries Scanner Dest List Prints a list of scan destinations Scanner Journal Prints a scanner journal for the last 100 Scan to E mail Scan to FTP and Scan to Folder transmissions Network Setting List Prints the MAC address and IP address Printer Features Settings Printer Features Settings 1 O Timeout Timeout USB Specifies how many seconds the machine waits for print data if the data is interrupted while being sent from the computer via USB If the machine does not receive any data within the specified time the machine only prints the data it has received Default 60 sec e Off 15 sec 60 sec e 300 sec Auto Continue Sets the machine to ignore errors on paper size or type and continue printing The printing stops temporarily if an error is detected and resumes automatically after the specified time depending on the settings specified in the control panel Default O sec Osec e 10sec 30sec Sub Paper Size Sets the machine to print onto paper of another size if the specified paper is not loaded in the tray Alternative sizes are preset to A4 and Letter Default On On Off 125 126 7 Configuring the Machine Using the Control Panel Network Settings Machine IPv4 Address DHCP Activated Sets the machine to receive its IPv4 address subnet mask and default ga
34. 4 6 Sending and Receiving a Fax 1 a Aa WwW N Press the User Tools key Camera en User Tools CTT129 Press the Y or 4 key to select Fax Features and then press the OK key Press the Y or key to select TX Settings and then press the OK key Press the Y or 4 key to select Immediate TX and then press the OK key Press the Y or 4 key to select Off On or Next Fax Only and then press the OK key For Memory Transmission select Off For Immediate Transmission select On or Next Fax Only Press the User Tools key to return to the initial screen Basic Operation for Sending a Fax 1 Press the Facsimile key D Copy On Hook Dial CTT125 Place the original on the exposure glass or in the ADF Enter the fax number using the number keys If the machine is connected to a telephone network through a PBX be sure to enter the outside line access number specified in PBX Access Number before the fax number Sending a Fax 4 Press the Start key Depending on the machine s settings you may be prompted to enter the fax number again if you manually entered the destination fax number If the fax numbers do not match go back to Step 3 When you place original on the exposure glass and Memory Transmission mode is enabled perform the following steps to scan the subsequent pages of the original 5 If you have more originals to
35. 4 Ready Status Job Log User Tool r Tray 1 Toner Paper Size 50 100 B6 JIS 128 x 182 mm uj 1120 Paper Type Plain Counter CTTO14 1 Image area Displays the status of this machine with an icon 2 Status area PaperSize Displays the paper size configured on the machine PaperType Displays the paper type configured on the machine Toner The remaining toner level is displayed in ten levels when Toner End Option has been set to Stop Printing If Toner End Option has been set to Continue Printing however is displayed because the remaining toner level is not monitored Toner levels are always displayed for Type 3 models Counter Displays the number of pages that have been printed by the machine 141 142 8 Configuring the Machine Using Utilities 3 Select Device area Displays the name of the selected model Message area Displays the status of this machine with a message For details about error messages see page 175 Error and Status Messages Appear on the Smart Organizing Monitor Configuring the Machine Settings Smart Organizing Monitor is used to modify the machine s settings 1 2 2 OPN Ow On the Start menu click All Programs Click Smart Organizing Monitor for SP xxx Series Click Smart Organizing Monitor for SP xxx Series Status If the machine you are using is not selected clic
36. AIN scanner you must install the TWAIN driver which is on the supplied CD ROM To use the TWAIN scanner a TWAIN compliant application must be installed To use the machine as a TWAIN scanner first do the following Install the TWAIN driver Install a TWAIN compliant application TWAIN Scanning TWAIN scanning is possible if your computer is running a TWAIN compatible application 1 Place the original 2 Open the properties dialog box for this machine using a TWAIN compatible application 3 Configure the scan settings as required and then click Scan 73 5 Scanning Originals Settings you can configure in the TWAIN dialog box O12 3 4 5 6 7 8 ect Mode Untitled d Delete keea a o Dhuluduiluliuliuliul 2 Scan Mode Ooo a G TS 3 Resolution Original Scan Method 7 200 x 200 dpi Exposure Glass x 4 Biiginal Size Original Orientation 3 Image Quality Adjustment 7 8 Image Size 10957 KB zaaliaadicebeeeb cec Eria Eua da ada bob uberi Width 850 Length 11 00 ich 7 CTT177 1 Select Mode Up to ten scan settings can be saved The default value is applied when Default is selected 2 Scan Mode Select from Full Color Grayscale Photo Text or Text Photo 3 Resolution Select a resolution from the list If Text Text Photo or Photo is selected in Scan Mode the
37. D Card Copy On Hook Dial key Scanner CTT126 3 To make multiple copies enter the number of copies using the number keys 4 Place the original front side down with the top to the rear of the machine on the exposure glass CTT169 The location to place the original depends on the paper size Position the card so that it is centered at the intersection The same position applies to both the front and back of the ID card 58 Copying Both Sides of an ID Card onto One Side of Paper CTT206 5 Press the Start key Stop Clear H Enter 6 Within 30 seconds place the original back side down with the top to the rear of the machine on the exposure glass and then press the Start key Inthe ID card copy screen you can press the Y or 4 key to change the paper size 59 4 Copying Originals Making 2 sided Copies To use this function the paper size used for printing copies must be set to A4 or Letter This function cannot be available with the bypass tray You can select top to top or top to bottom binding in either portrait or landscape orientation Top to Top CES125 CES126 Top to Bottom AA p 1 2 1 CES127 i 2 1 CES128 60 Making 2 sided Copies Specifying 2 Sided Copying 1 Press the Copy key ard Copy On Hook Dial Em Speed Dial Scanner CTT124 Uu 2 Press the Y or
38. F 216 mm x 356 mm 8 5 x 14 inches Maximum paper size for printing 216 mm x 356 mm 8 5 x 14 inches Warm up time Less than 25 seconds 23 C 71 6 F Paper sizes A4 8 5 x 11 letter 81 2 x 14 Legal B5 5 5 x 8 5 Half Letter 7 4 x 10 75 Executive A5 A6 B6 16K 197 x 273 mm 16K 195 x 270 mm 16K 184 x 260 mm Custom Paper Size Thefollowing paper sizes are supported as custom paper sizes Width Tray1 Approximately 100 216 mm 3 9 8 5 inches Bypass Tray Approximately 90 216 mm 3 6 8 5 inches Length Approximately 148 356 mm 5 8 14 inches Paper type Plain Paper 65 99 g m 17 26 lb Recycled Paper 75 90 g m 20 24 Ib Thin Paper 52 64 g m 14 17 lb Thick Paper 100 130 g m 26 6 34 lb Paper input capacity e Tray 182 Specifications of the Machine 150 sheets 70 g m2 19 lb Bypass Tray 1 sheet 70 g m 19 Ib Maximum loading height 15 5 mm 0 6 inches Paper output capacity Output Tray 50 sheets 70 g m2 19 Ib Rear 1 sheet 70 g m 19 Ib ADF capacity 15 sheets 80 g m 21 3 Ib Memory 32 MB Power requirements Region A mainly Europe and Asia 220 240 V 5 A 50 60 Hz Region B mainly North America 120 V 8 A 50 60 Hz Power consumption Maximum power consumption 900W Energy Saver mode 1 40 W or less Energy Saver mode 2 3 9 W or less The power level when the main switch is turned off and the power cord i
39. FAX Window Error and Status Messages Appear in the PC FAX Window PC FAX has already been launched Cannot launch it again The PC FAX dialog box is already open Quit PC FAX once and then start it up again Reached maximum number of destinations The number of destinations specified exceeds the maximum possible The maximum number of destinations that can be specified at one time is 100 When the setting Attach a Cover Sheet is on and Use Address Book is selected the maximum number of destinations cannot be larger than 5 If Attach a Cover Sheet on the Cover Sheet tab is selected and Use Address Book in the To list are selected you can send faxes to up to five destinations at a time e Specify five or less destinations Change the item selected in the To list to something other than Use Address Book Clear Attach a Cover Sheet Cannot send more than 10 pages You can send up to ten pages including the cover sheet at a time Reduce the number of pages to ten or fewer 177 10 Troubleshooting 178 11 Appendix Notes About the Toner Proper operation cannot be guaranteed if any third party toner is used Depending on printing conditions there are cases where the printer cannot print the number of sheets indicated in the specifications When operating the machine for the first time use the print cartridge supplied wi
40. If you have selected 24 hours proceed to Step 13 Press the Y or 4 key to select AM or PM and then press the OK key Enter the current hour using the number keys and then press the OK key Enter the current minute using the number keys and then press the OK key Press the User Tools key to return to the initial screen Entering Characters Entering Characters To enter characters use keys as follows To enter a digit Press a number key To delete a character Press the 4 key for one second To enter a fax number To enter a number Use the number keys To enter characters other than digits 3 Press the 7 key TE Press the T key P Pause Press the ID Card Copy On Hook Dial key To enter a name l6 Letters numbers and symbols can be entered using the number keys To enter two characters that use the same number key successively press the V key after entering the first character Number Number of key press key 112 3 4 5 6 7 819 10 25 26 27 28 29 30 1 1 2 AIBIC b 2 3 ID E F e 3 4 GIHII h 4 5 JIKIL k 5 6 MINJO n 6 7 PIQR p r 8 TIUV u 8 9 IWIXIY w y 9 o Joj tel e Ll ft Is gt x CHZ903 Space Press the Y key for one second 79 80 6 Sending and Receiving a Fax Registering Fax Destinatio
41. OM before using it Smart Organizing Monitor provides the following functions Displays the status of the machine Displays paper jam messages and other error messages Paper size and type settings Displays the settings for paper sizes or types available on this machine Print test and configuration pages Prints List Report to check the list of settings for this machine and other information Modify the IPv4 Address Use to specify the IPv4 address Modify the system settings Use to change custom paper size settings and other settings on this machine Modify the network scanner Use to add change or delete the scanner destination or change the server s properties Modify the Speed Dial Register change or delete Speed Dial settings For details about basic instructions on how to use Smart Organizing Monitor see page 129 Configuring the Machine Using Utilities Configuring Network Settings Configuring Network Settings This section describes configuring the settings required to use the machine on a network E Configuring the IP Address Settings Using the Control Panel The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network DHCP or manually The IP address can also be configured via Web Image Monitor For details about configuring the IP address see page 129 Using Web Image Monitor Setting the machine to receive an IPv6 addre
42. One ERE dii eed in 13 1 Guide to the Machine Guide to Components dul PGT OT ses 17 ConrolPane ssc rescore sya E A R ud mM E 17 InittaliSet p s a e petet E e aloe ce cnet rre re ut devant ce EURO PRO sat re ERE cen Le Ru 19 What is Smart Organizing Monitor sssssssseee eterne tentent a rentrer ntes 20 Configuring Network Settings 2 eiie mei aede nian p e da ede ent 21 Configuring the IP Address Settings Using the Control Panel sse 21 2 Loading Paper Supported dee TENE Non Recommended Paper Types Hil c HQ 28 loading IPG BER astitit te ro eth ut hoi te Bre e RERO e e so er EE Ec Oh 31 Loading Paper into Tray T tincunt cte r crece i deiode e oce tee o E ETSEN 31 Loading Paper into Bypass Tray eterne tentent tenete tente tentent tenens 34 Specifying Paper Type and Paper Size Using Control Panel sss 35 Specifying Paper Type and Paper Size Using Smart Organizing Monitor 37 Placing Original s c0s4 icio he cea i teat asada ued aaa a desta 39 About Originals 5 ioter ti idet a er EURO I tH Pec Fe EE I ER e eH dod 39 Placing Originals on the Exposure Glass essent retener 41 Placing Originals in the Auto Document Feeder enne 4 3 Printing Documents Basic Op ralio
43. Originals Combining Multiple Pages This section describes how to set the machine to combine multiple pages 2 or 4 pages of an original onto a single page To use this function the paper size used for printing copies must be set to A4 or Letter 20on 1 You can copy two pages of an original onto a single sheet of photocopied paper Depending on the orientation of the original the printout format can be selected from the following Portrait CES033 Landscape CES034 4onl You can copy four pages of an original onto a single sheet of photocopied paper Depending on the orientation of the original the printout format can be selected from the following Portrait L to R CES035 Portrait T to B Combining Multiple Pages CES036 Landscape L to R CES037 Landscape T to B CES038 Specifying Combine for Copying 1 Press the Copy key ard Copy n Hook Dial CTT124 2 Press the Y or key in the standby mode screen to select Combine and then press the OK key 3 Press the Y or 4 key to select 2 on 1 or 4 on 1 and then press the OK key 4 Press the Y or 4 key to select the printout format and then press the OK key 5 Press the lt 4 key
44. TT076 4 Follow Steps 2 to 6 in Loading Paper into Tray 1 33 2 Loading Paper 5 Attach the tray cover CTTO95 Region A Legal paper or custom size paper longer than A4 must be loaded without attaching the tray cover Loading Paper into Bypass Tray 1 Open the bypass tray CTT063 2 Slide the side guides outward load paper with the print side up and then push in until it stops against the machine CTT032 34 Loading Paper 3 Adjust the side guides to the paper width CTT033 To deliver the sheets face up open the rear cover CTT094 Specifying Paper Type and Paper Size Using Control Panel Specifying the paper type 1 Press the User Tools key Arr B User Tools 35 2 Loading Paper 2 Press the Y or 4 key to select System Settings and then press the OK key To specify the type of paper in the bypass tray select Copier Features and then press the OK key 3 Press the Y or 4 key to select Tray 1 Ppr Settings and then press the OK key To specify the type of paper in the bypass tray select Bypass Ppr Settings and then press the s 4 Press the Y or 4 key to select Paper Type and then press the OK key 5 Press the Y or 4 key to select the paper type and then press the OK key 6 Press the User Tools key to return to the initial screen Specifying the standard paper size 1 Press the User Tools key
45. aced in the ADF scanning stops halfway at the current page 1 Press the Stop Clear key DEF 6 MNO Start 2 Press the 1 key CTT130 To cancel printing press the 1 key 1 Yes To continue printing press the 2 key 2 No 51 4 Copying Originals Making Enlarged or Reduced Copies There are two ways to set the scaling ratio using a preset ratio or manually specifying a customized ratio Preset ratio H Gy Region A mainly Europe and Asia 50 71 AA gt AS 82 B5 JIS A5 93 122 A5 gt B5 JIS 141 A5 gt A4 200 CES103 Region B mainly North America 50 65 LT gt HLT 78 LG gt LT 93 129 HLT 7 LT 155 HLT gt LG 200 Custom ratio HRnn CES106 25 to 400 in 1 increments 52 Making Enlarged or Reduced Copies Specifying Reduce Enlarge 1 Press the Copy key ard Copy On Hook Dial Em Speed Dial Scanner CTT124 un 2 Press the Y or 4 key in the standby mode screen to select Reduce Enlarge and then press the OK key 3 Press the Y or 4 key to select the ratio and then press the OK key If Zoom 25 400 has been selected enter the ratio using the number keys and then press the OK key 4 Press the lt 4 key to return to the initial screen To apply the specified setting to all jobs specify Reduce Enlarge in Copier Features 53 54 4 Copying
46. ach protocol used by the community Inactive Manager Address Enter the host computer s address according to the protocol in use Configuring the Administrator Password Click Administrator Settings to specify the administrator password jen Administrator Settings Current Password Enter the current administrator password The default is admin133 New Password Enter the new administrator password You can enter it using three to eight characters Confirm Password Enter the same password again to confirm 139 140 8 Configuring the Machine Using Utilities Resetting the Machine s Settings Click Restore Defaults to reset the network settings and administrator password Wes mage Ver sia Checking the Machine Information Click Machine Information to display machine information aen Machine Information Firmware Version Displays the version of firmware installed on the machine Engine FW Version Displays the version of the firmware for the machine engine Machine ID Displays the serial number of the machine Total Memory Displays the total memory installed in the machine Using Smart Organizing Monitor Using Smart Organizing Monitor To use Smart Organizing Monitor install the printer driver Checking the Status Information CO shee F ore COST Select Device ip ll
47. are using Differences in Performance Functions between Different Models The differences in main performance functions between different models are as follows Model SP 204SF SP 204SFN SP 204SN Fax Available Available Not Available Standard Standard Ethernet Port Network Not Available Available Available Standard Standard Scanner Functions Accessible Using the Control Not Available Available Available Panel and Smart Organizing Monitor Scan to E mail FTP Folder USB Not Available Available Available Web Image Monitor Not Available Available Available Model Specific Information This section explains how you can identify the region your machine belongs to There is a label on the rear of the machine located in the position shown below The label contains details that identify the region your machine belongs to Read the label CTT110 The following information is region specific Read the information under the symbol that corresponds to the region of your machine Gy Region A mainly Europe and Asia IF the label contains the following your machine is a region A model CODE XXXX 27 e 220 240V Gi Region B mainly North America If the label contains the following your machine is a region B model CODE XXXX 17 e 120V Dimensions in this manual are given in two units of measure metric and inch If your machine is a Region A model refer to the metric units I
48. ation The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass To print on paper fed from Tray 1 remove the paper loaded in the bypass tray Otherwise the paper in the bypass tray is fed first Sort and 2 Sided Copy cannot be used with the bypass tray When making multiple copies of a multi page document you can select whether copies are output in collated sets or in page batches in the Sort setting under Copier Features Press the Copy key ID Card Copy On Hook Dial Scanner CTT124 2 Place the original on the exposure glass or in the ADF 3 To make multiple copies enter the number of copies using the number keys Press the Start key 50 If a paper jam occurs printing stops halfway Open the front cover remove the print cartridge and then remove the jammed paper If the paper cannot be removed in this way remove it by opening the fusing cover Printing will resume automatically once the cover is closed Basic Operation e If there is a paper jam in the ADF open the ADF cover and then remove the jammed paper Specify the copy setting again from the page where the paper jammed Canceling a Copy If copying is canceled while scanning an original placed on the exposure glass copying is canceled immediately and there is no printout If copying is canceled while scanning a multiple page original pl
49. ation In the right box enter the prefix length of the IPv6 address using a value Address between O and 128 The default is 64 Thefollowing addresses cannot be set Link local addresses multicast addresses loopback addresses IPv4 compatible addresses and IPv4 mapped addresses Using Web Image Monitor DHCPv6 Select Enable to use the DHCPv6 server to automatically configure the network settings Select Disable to manually configure the network settings DDNS Select whether DDNS Dynamic DNS name resolution for the network interface board is active or inactive When active the DNS database is immediately updated Details Default Gateway Address Enter the default gateway address The default gateway address is the IP address of the host or router used as the gateway when communicating printing or exchanging information with a computer on another network When using DHCP the default gateway address obtained from the DHCP server is used If the address cannot be obtained from the DHCP server the default gateway address set for the device is used DNS Server Select whether to use the DNS server obtained from the DHCP server or the DNS server set for the device DHCPv6 Mode Select an operation mode for DHCPv e DHCPv6 Operates in DHCPv mode Obtains the IPv6 address and other parameters DHCPv lite Operates in DHCPv lite mode Obtains parameters except the IPv ad
50. ax using On Hook Dial The On Hook Dial function allows you to check the destination s status while listening to the tone from the internal speaker This function is useful when you want to ensure that the fax will be received To send faxes using the exposure glass be sure to first remove any originals loaded in the ADF 1 Press the Facsimile key Copy On Hook Dial CTT125 2 Place the original on the exposure glass or in the ADF 3 Press the ID Card Copy On Hook Dial key Scanner 4 Add a destination by using one of the following methods To add a Speed Dial destination 1 Press the Speed Dial key 90 Sending a Fax 6 ID Card Copy Copy On Hook Dial Facsimile Scanner 2 Select a destination using the number keys and then press the OK key To add a manually specified destination 1 Enter the destination fax number using the number keys If you hear a high pitched tone press the Start key Stop Clear 9 wxvz H Enter If the original is placed on the exposure glass press the 1 key 1 TX Sending a fax after a conversation An external telephone or handset allows you to send a fax after finishing your conversation without having to disconnect and redial This function is useful when you want to ensure that the fax will be received 1 a O N To send faxes using the exposure glass be sure to first remove any originals loaded in the ADF Place th
51. cating this product to another country In the event of problems please contact your service representative in the first instance The CE Declaration of Conformity is available by accessing the URL http www ricoh co jp fax ce_doc and selecting the product applicable NOTICE TO USERS NEW ZEALAND The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment is not capable under all operating conditions of correct operation at the higher speeds for which it is designed Telecom will accept no responsibility should difficulties arise in such circumstances Devices connected to the telephone port may lose their memory if this fax machine is on line for extended periods To prevent this such devices should have the facility for battery or similar backup of memory This device may be subject to ringing or bell tinkle when certain other devices are connected to the same line If this occurs the problem should not be referred to the Telecom Faults Service
52. cifies the volume of the sound from the speaker during On Hook mode Default Middle Copy Job End Tone Specifies the volume of the beep sound when a copy job is complete Default Off Copy Job Error Tone Specifies the volume of the beep sound when a copy job error occurs 117 7 Configuring the Machine Using the Control Panel Default Middle Print Job End Tone Specifies the volume of the beep sound when a print job is complete Default Off Print Job Error Tone Specifies the volume of the beep sound when a print job error occurs Default Middle Scan Job End Tone Specifies the volume of the beep sound when a scan job is complete Default Off Scan Job Error Tone Specifies the volume of the beep sound when a scan job error occurs Default Middle Fax TX End Tone Specifies the volume of the beep sound when a fax transmission is complete Default Middle Fax TX Error Tone Specifies the volume of the beep sound when a fax transmission error occurs Default Middle Fax RX End Tone Specifies the volume of the beep sound when a fax reception is complete Default Middle Fax RX Error Tone Specifies the volume of the beep sound when a fax reception error occurs Default Middle Set Date Time Set Date Sets the date of the machine s internal clock Year 2000 to 2099 Month 1 to 12 e Day 1 t0 31 Date Format YYYY MM DD MM DD YYYY or DD MM YYYY 118 System Settings Set Time Sets the time
53. covers from Energy Saver mode when it receives a print job prints a received fax or when any key is pressed Energy Saver mode 1 This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation is completed Energy Saver mode 2 This machine automatically enters Energy Saver mode 2 1 minute after the last operation is completed Specifications Energy Saver mode 1 Power Consumption 40 W or less Default Interval 30 seconds 1 Recovery Time 10 seconds or less Energy Saver mode 2 Power Consumption 3 9 W or less Default Interval 1 minute Recovery Time 17 seconds or less Recovery time and power consumption may differ depending on the conditions and environment of the machine Recycled Paper We recommend you to use environmentally friendly recycled paper Please contact your sales representative for recommended paper 1 Guide to the Machine Guide to Components EHE This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions Exterior Type 1 models do not come with an Ethernet port and USB Flash Disk Port Type 3 models do not come with Line and TEL Port NO OC BO N CTT111 1 Exposure Glass Place originals here sheet by sheet 2 Control Panel Contains a screen and keys for machine control 3 Front Cover Open this cover to re
54. dge Toner Almost Empty Print Cartridge The machine has run out of the toner The print cartridge is almost empty Replace the print cartridge See page 145 Replacing the Print Cartridge Prepare a new print cartridge On Hook The machine has been off hook for an extended period of time Replace the handset Cannot Print Remove Bypass Paper If you attempt to print on paper fed from Tray 1 when there is paper loaded in the bypass tray printing will not be possible Remove the paper loaded in the bypass tray Connection Failed The line could not be connected correctly Check that the telephone line is properly connected to the machine Disconnect the telephone line from the machine and connect a standard telephone in its place Check that you can make calls using the telephone If you cannot make calls this way contact your telephone company Dial Failed The fax could not be sent Confirm that the fax number you dialed is correct Confirm that the destination is a fax machine Confirm that the line is not busy You may need to insert a pause between dial digits Press the ID Card Copy On Hook Dial key after for example the area code 169 170 10 Troubleshooting TX Comm Error A transmission error occurred and the fax could not be transmitted correctly If the Auto Redial setting is enabled the machine will redial the
55. dress IAID IAID is ID to identity IPv address and it is needed for acquiring reserved IPv address LPR Select to enable network printing using LPR LPD RAW Select to enable network raw printing IPP Select to enable network printing using Internet Print Protocol 137 8 Configuring the Machine Using Utilities Configuring the SNMP Settings Click SNMP to display the page for configuring the SNMP settings Web mage Monitor p MP X SNMP SNMP Select whether SNMP is active or inactive for the interface board s SNMPvI v2 Setting SNMPv1 Trap Select whether to send SNMPv1 trap Communication 8 SNMPv2 Trap Select whether to send SNMPv2 trap Communication Community Community Name Enter the name of the community to which the network interface board belongs using up to 15 characters If the community name is different from that of the hosts requests from the hosts will not be accepted 138 Using Web Image Monitor Access Type In the list select the access rights to the community Not Accessible No access permitted read only You can read the information but not edit it read write You can read and edit the information trap Notifies the manager with information about errors Enter the recipient of the error notification in the Manager Address box Protocol Active Configure settings for e
56. dress and E mail Notification User Name Enter the login user name for accessing the FTP server e Password Enter the password for accessing the FTP server Directory Enter the path to the FTP server E mail Address Enter the e mail address of the sender or the e mail address for E mail Notification E mail Notification If E mail Notification is selected the scan result is sent to the sender specified in E mail Address Scan Mode Resolution File Format Density and Document Size can be specified 12 To use Scan to E mail click Server Properties specify the SMTP POP before SMTP SNTP and POP3 settings and then click OK 13 Click Apply 14 Click OK 15 Click Close e f you are using Scan to Folder create the destination folder on the computer s hard drive and make it a shared folder For details see your operating system s documentation Modifying or deleting scan destination 1 On the Start menu click All Programs 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor for SP xxx Series Status 4 If the machine you are using is not selected click Select Device and then select the machine s model 67 68 5 Scanning Originals 5 Click OK 6 On the User Tool tab click Printer Configuration 7 On the Scanner tab select the number you want to register and then clic
57. e machine Remove the jammed paper See page 152 Paper Feed Problems Paper Size Mismatch The paper size specified on the machine and the size specified in the printer driver do not match For details about specifying the paper size setting on the machine see page 31 Loading Paper For details about changing the paper size setting in the printer driver see the printer driver Help The paper type specified on the For details about changing the paper type setting of the machine see page 31 hi the t ifi papery pe ia n ond e ype species Loading Paper For details about Mismatch in the printer driver do not ue changing the paper type setting in the match i i printer driver see the printer driver Help The data iae Select 600 x 600 dpi in Resolution to rge or Memory Overflow S O ER reduce the size of data For details see the Print Cartridge Not Detected complex to print The print cartridge has not been installed printer driver Help Reinstall the print cartridge See page 145 Replacing the Print Cartridge 175 176 10 Troubleshooting Toner Almost Empty Messages of the Print Cartridge The print cartridge is almost empty Prepare a new print cartridge Out of Toner The machine has run out of the toner Replace the print cartridge See page 145 Replacing the Print Cartridge Error and Status Messages Appear in the PC
58. e Using the Control Panel Copier Features Settings Sort Configures the machine to sort the output pages into sets when making multiple copies of a multi page document P1 P2 P1 P2 Default Off On Off Original Type Specifies the original type to optimize the copy quality Default Text Photo Text Select this when the original contains only text and no photographs or images Photo Select this when the original contains photographs or images Use this mode for the following types of original Photographs z Pages that are entirely or mainly composed of photographs or images such as magazine pages e Text Photo Select this when the original contains both text and photographs or images Density Specifies the image density for photocopying Default Lightest i Darkest Reduce Enlarge Specifies the percentage by which copies are enlarged or reduced Default 100 Region A mainly Europe and Asia 104 Copier Features Settings 50 71 AA gt A5 82 B5 JIS gt A5 93 122 A5 gt B5 JIS 141 A5 gt AA 200 Zoom 25 400 Region B mainly North America 50 65 LT gt HLT 78 LG gt LT 93 129 HLT gt LT 155 HLT gt LG 200 Zoom 25 400 Combine Select this to photocopy two or four pages of an original onto a single sheet of paper Default Off Off e 2on Portrait Landscape e Aon Portrait L to R Portrait T to B Landscape
59. e original Pick up the handset of the external telephone Specify the destination using the external telephone When the other party answers ask them to press their fax start bution 91 92 6 Sending and Receiving a Fax 5 Press the Start key 6 If the original is placed on the exposure glass press the 1 key 1 TX 7 Replace the handset Specifying the Scan Settings Adjusting image density There are five image density levels The darker the density level the darker the printout 1 Press the Facsimile key Copy On Hook Dial CTT125 2 Press the Y or 4 key in the standby mode screen to select Density and then press the OK key 3 Press the Y or 4 key to select the density level and then press the OK key 4 Press the lt 4 key to return to the initial screen To apply the specified setting to all jobs not just the current one specify Density in Fax Features Sending a Fax Specifying the resolution Standard Select this when the original is a printed or typewritten document with normal sized characters Detail Select this when the original is a document with small print Photo Select this when the original contains images such as photographs or shaded drawings 1 Press the Facsimile key CTT125 2 Press the Y or 4 key in the standby mode screen to select Resolution and then press the OK key 3 Press the Y or 4 key to select
60. e power plug is firmly inserted into the wall outlet Make sure that the wall outlet is not defective by connecting another working device Pages are not printed The USB cable or Ethernet cable is not connected correctly Reconnect the USB cable or Ethernet cable Strange noise is heard The consumable is not properly installed Check that the consumable is properly installed f any of these problems persist turn off the power pull out the power cord and contact your sales or service representative 151 10 Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently check the condition of the machine and paper Paper does not feed smoothly Use supported types of paper See page 25 Supported Paper Load paper correctly making sure that the paper guides are properly adjusted See page 31 Loading Paper If the paper is curled straighten the paper Take out the paper from tray and fan it well Then reverse the top and bottom of the paper and put it in the tray Paper jams occur frequently If there are gaps between the paper and the paper guides adjust the paper guides to remove the gaps Avoid printing on both sides of paper when printing images that contain large areas of solid color which consume a lot of toner Use supported types of paper See page 25 Supported Paper Load paper only
61. e size specified in Maximum Email Size should be divided and sent using more than one e mail Default Off 114 On per size On per page Off Delete Scanner File Deletes unsent scanner jobs remaining in the machine s memory Delete File Delete All Files Scanner Features Settings 115 116 7 Configuring the Machine Using the Control Panel Address Book Settings Fax Speed Dial Dest Fax numbers and names can be registered in the speed dial list Up to 100 entries can be registered For details see page 80 Registering Fax Destinations System Settings System Settings Tray 1 Ppr Settings Paper Size Specifies the paper size Default Gy Region A mainly Europe and Asia A4 o Region B mainly North America LT 8 2 x 11 e A4 B5 JIS A5 B JIS A6 LG 8 x 14 LT 8 5 x 11 HLT 5 5 x 8 5 EXE 71 4 x 10175 16K 197 x 273mm 16K 195 x 270mm 16K 184 x 260mm Custom Paper Type Specifies the paper type Default Plain Paper Plain Paper Recycled Paper Thick Paper Thin Paper Adjust Sound Volume Specifies the volume of the sounds produced by the machine Select the setting for each item from Off Low Middle or High Panel Key Sound Specifies the volume of the beep sound when a key is pressed Default Middle Alarm Volume Specifies the volume of the alarm sound when an operation error occurs Default Middle On Hook Mode Spe
62. e waiting to be sent complete the transmission or delete the file Error and Status Indicate on the Control Panel Memory Data Lost Data in the memory was deleted due to a memory fault The machine prints Power Failure Report and recovers from the error automatically Cancel Printing 1 O Timeout Cannot Print Memory Overflow The timeout period set in I O Timeout expires when printing is frequently interrupted by data from other ports or when the print job is large and takes time for processing The data is too large or complex to print Set I O Timeout to a larger value than the current setting For details see page 125 Printer Features Settings Select 600 x 600dpi in Resolution to reduce the size of data For details see the Printer Driver Help Size Mismatch Tray Press Start or Stop The specified paper size of the file does not match that of the paper loaded in Tray 1 Press the Start key to begin printing or press the Stop Clear key to cancel the job Size Mismatch Bypass Press Start or Stop The specified paper size of the file does not match that of the paper loaded in the bypass tray Press the Start key to begin printing or press the Stop Clear key to cancel the job Type Mismatch Tray 1 Press Start or Stop The specified paper type of the file does not match that of the paper loaded in Tray 1 Press the Start key to be
63. ect a destination in the Address List and then click Set as Destination Repeat this step to add more destinations To enter a fax number directly Click the Specify Destination tab and enter a fax number up to 40 digits in Fax Number and then click Set as Destination Repeat this step to add more destinations 5 If you want to attach a fax cover sheet click Cover Sheet tab 6 Click Send For details see the PC FAX driver help Using the Fax Function from a Computer PC FAX e A fax number can contain O to 9 P pause T tone and FF To use tone services on a pulse dialing line insert T in a fax number T switches the dialing mode from pulse to tone temporarily To delete an entered destination select the destination in List of Destinations and then click Delete from List Canceling a fax You can cancel sending a fax using either the machine s control panel or your computer depending on the status of the job Canceling a fax using the computer If the machine is shared by multiple computers be careful not to cancel the fax of another user 1 Double click the printer icon on the task bar of your computer 2 Select the print job you want to cancel click the Document menu and then click Cancel Canceling a fax using the control panel Cancel the fax using the control panel 1 Press the Facsimile key 2 Press the Stop Clear key 3 Press the
64. ed Having prints sorted Saving printer driver settings as a file Recalling and deleting saved printer properties settings Printing on a custom size paper Printing a large paper size document on smaller size paper Reducing and enlarging a document size Changing the print resolution Saving on toner when printing Changing the dithering pattern Having text stamped on prints For details about each setting items click Help 43 44 3 Printing Documents 3 4 When setting changes are completed click OK Print the document using the print function in the document s native application If a paper jam occurs printing stops halfway Open the front cover remove the print cartridge and then remove the jammed paper If the paper cannot be removed in this way remove it by opening the fusing cover Printing will resume automatically once the cover is closed Printing on Both Sides of Sheets This function cannot be available with the bypass tray After creating a document open the Printing Preferences dialog box in the document s native application Onthe Setup tab in the Duplex list box select how you want to open the bound output After making any additional settings click OK Start printing The machine prints only the one sides of pages first and then displays on Smart Organizing Monitor screen a message to reload the outputs turned over Take out all of the prints fro
65. ed paper as it may tear Torn pieces remaining inside the machine UN will cause further jams and possibly damage the machine Paper jams can cause pages to be lost Check your print job for missing pages and reprint any pages that did not print out Depending on how the paper is jammed it may eject automatically by opening and closing the front cover and turning the power off and then back on twice in a row 153 10 Troubleshooting Removing Jammed Paper from Tray 1 1 Pull Tray 1 halfway out and check for jammed paper If there is jammed paper remove it carefully 2 Carefully slide Tray 1 back in until it stops 3 Open the front cover and then carefully lower it CTT045 e Do not shake the removed print cartridge Doing so can cause remaining toner to leak Place the print cartridge on paper or similar material to avoid dirtying your workspace 154 Paper Feed Problems 5 Lifting the guide plate remove the jammed paper carefully CTT046 6 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place CTT048 CTTO55 If the error display continues to appear perform the procedure described in Opening the Rear Cover to Remove Jammed Paper 155 156 10 Troubleshooting Removing Jammed Paper from the Bypass Tray Since the temperature around the guide is high wait for it to cool before chec
66. ents of the received fax with the sender i e The maximum number of fax pages that can be received and stored in the machine s memory is 100 pages 50 jobs An external telephone is required to use this machine as a telephone You can also use the handset as an external telephone Only A4 Letter or Legal size paper can be used for printing faxes Selecting Reception Mode The reception modes are as follows When using the machine only as a fax machine Auto mode In this mode the machine automatically answers all incoming calls in fax reception mode When using the machine with an external phone Manual mode In this mode you must answer calls with an external telephone If a call is a fax call you have to start the fax reception manually Auto mode In this mode the machine automatically answers all incoming calls in fax reception mode You can answer the call before the machine switches to the fax reception mode by picking up the external phone s handset while the phone is ringing If you hear a fax calling tone or no sound receive the fax manually Receiving a Fax 1 Press the User Tools key Camere en User Tools Press the Y or 4 keys to select Fax Features and then press the OK key Press the Y or keys to select RX Settings and then press the OK key Press the Y or 4 keys to select Switch RX Mode and then press the OK key Press the Y or keys t
67. er A paper jam has occurred in the machine An original has been jammed inside the ADF Remove the jammed paper See page 152 Paper Feed Problems Remove jammed originals and then place them again See page 152 Paper Feed Problems e Check the originals are suitable for scanning See page 39 Placing Originals Set Correct Size Ppr Press Start to Print The paper for printing fax is not loaded Load the appropriate size paper The front cover or fusing cover is Close the front cover or fusing cover Press Start or Stop during sort copy and duplex Cover Open open completely If several originals are still to be scanned it is recommended to start printing now Memory Overflow Memory has reached capacity and copy the remaining originals separately If originals are being scanned from the ADF remove any remaining pages from the ADF Cannot Print Fax Change Paper Size An appropriate size paper for printing faxes is not loaded Load A4 Letter or Legal size paper in Tray 1 Cannot Print Report Change Paper Size An appropriate size paper for printing Report is not loaded Error and Status Indicate on the Control Panel Load A4 Letter or Legal size paper in Tray B Not Set Print Cartridge The print cartridge has not been installed Reinstall the print cartridge See page 145 Replacing the Print Cartridge Out of Toner Print Cartri
68. er an A EEES 143 l ID Card COpy siccis oian 57 Image density 63 71 92 Important Safety Instructions 9 12 Initial StU Pisses e ettet ertet 19 LF do AAEE EEEE A E de eiceti 17 Introduction enne 6 WP Gd Ore SS sc cheetah were EE TEE 21 J Job cancel sse 45 L Legal prohibition sssssssss 6 l iSls eerte nt Ir HEROS ES b 101 123 Loading paper 31 M Machine settings sss 142 Manual mode e teiteteiteme d 99 MESSA JES rsa ose 168 Models siue tr a 8 MOVING P 180 N Network settings 21 126 Non recommended paper sss 27 O On hook didl sosaiete a eee 90 Original size ceased s 71 Original type css beasties ation eine ances 63 Originalsa 2 eant mtoi dandi 39 P Paper feed problems 152 189 190 Paperjam ses n adeo Eee eei rede 153 156 158 Paper mismatch tette pipe 47 Pause Redial key see 66 PC FAX aus cides ceiiede ca ete ee edis teda 94 Placing originals citt 41 Print aretoari naaien 28 Print cartridge 145 181 Print quality problems se 160 Printer features 125 Printer functione imei 184 Printer problems sss 161 R Receiving a fax 98 Reception mode sss 98 Recommended size of originals 39 Redial function sss 88 Replace i einer ec 145 Repoils opea bera e
69. er level Even when the toner runs out printing will continue and no messages will be displayed Toner End Option is not displayed for Type 3 models For details about print cartridge and toner see page 179 Notes About the Toner Reset Settings Reset All Settings Resets all settings to the factory default except for the language date and time and fax Speed Dialing settings Clear Address Book Deletes all fax speed dial entries 122 Printing Lists Reports Printing Lists Reports Printing the Configuration Page 1 Press the User Tools key CTT129 2 Press the Y or 4 key to select Print List Report and then press the OK key 3 Press the Y or 4 key to select types of report and then press the OK key Types of Report Reports other than the test page are printed using the paper loaded in Tray 1 The test page can be printed using the paper loaded in the bypass tray e When printing the test page set the paper size to A4 or Letter When printing other reports set the paper size to AA Letter or Legal Configuration Page Prints the machine s general information and current configuration Test Page Checks the results of print position adjustment Fax Journal Prints a fax transmission and reception journal for the last 100 jobs TX Status Report Prints the latest transmission report TX Standby File List Prints a list of unsent fax jobs remaining in the machine s memory 1
70. es 1 The printable number of pages is based on pages that are compliant with ISO IEC 19752 with the image density set as the factory default ISO IEC 19752 is an international standard for measurement of printable pages set by the International Organization for Standardization Unless a print cartridges is replaced before toner runs out printing will become impossible To facilitate cartridge replacement we recommend you purchase and store extra print cartridges The actual number of printable pages varies depending on the image volume and density number of pages printed at a time paper type and paper size used and environmental conditions such as temperature and humidity Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use Print cartridges are not covered by warranty However if there is a problem contact the store where you purchased them The supplied print cartridge can print approximately 700 pages This machine periodically performs cleaning During cleaning toner will be used to maintain print quality 181 11 Appendix Specifications of the Machine This section lists the machine s specifications General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass 216 mm x 297 mm 8 5 x 11 7 inches Maximum paper size for scanning using the AD
71. es This information is displayed only if Toner End Option has been set to Stop Printing New 120 System Settings i Needs replacing n xi D If Toner End Option is set to Continue Printing is displayed instead of the indicator above Toner levels are always displayed for Type 3 models Low Humidity Mode When the machine is used in a low humidity environment black stripes with a few millimeters width may appear Selecting On should prevent such black stripes from appearing Default Off On e Off Registration Adjusts the position of the input tray Adjust the value by using the Y or 4 key To check the registration print a test page Tray 1 Adjusts the position of Tray 1 Default 0 Horizontal 6 to 6 mm in 1 mm increments e Vertical 6 to 6 mm in 1 mm increments Bypass Tray Adjusts the position of the bypass tray Default 0 Horizontal 6 to 6 mm in 1 mm increments e Vertical 6 to 6 mm in 1 mm increments Adjust Image Density Adjusts the density of printing Default Lightest 121 7 Configuring the Machine Using the Control Panel Darkest Toner End Option This setting is used to monitor the toner level Default Stop Printing Stop Printing Monitoring the toner level is enabled The remaining toner level can be checked in the control panel and on the Smart Organizing Monitor Continue Printing The machine no longer monitors the ton
72. etails see page 66 Registering the Scan Destination 4 Press the OK key 5 Press the Start key e When using the exposure glass place the next original on the exposure glass and then press the 1 key Repeat this step until all originals are scanned When all originals have been scanned press the 2 key to start sending the scanned file 69 70 5 Scanning Originals e Ifyou are using Scan to Folder create the destination folder on the computer s hard drive and make it a shared folder For details see your operating system s documentation To cancel scanning press the Scanner key and then press the Stop Clear key Basic Operation for Scan to USB This machine does not support the use of USB flash drives connected to external USB hubs Insert your USB flash drive directly into the USB flash drive port located at the top left corner of the machine 1 Press the Scanner key 2 Insert your USB flash drive into the USB flash drive port CTT112 The message To USB Memory appears on the display 3 Place the original on the exposure glass or in the ADF 4 Press the Start key To cancel scanning press the Stop Clear key When using the exposure glass place the next original on the exposure glass and then press the 1 key Repeat this step until all originals are scanned When all originals have been scanned press the 2 key to start sending the scanned file 5 Confirm that Sendin
73. f this setting is enabled when trying to send a fax by manually entering a fax number the user will be prompted to re enter the number for confirmation If the numbers do not match the fax cannot be sent Default Off Off On Report Print Set TX Status Report Sets the machine to print a transmission report automatically after a fax transmission Default Error With Image Error Only Prints a report when a transmission error occurs Error With Image Prints a report with an image of the original when transmission error occurs Every TX Prints a report for every fax transmission e EveryTX With Image Prints a report with an image of the original for every fax transmission Do not Print Fax Journal Sets the machine to print a fax journal automatically for every 100 fax jobs both sent and received Default Auto Print Auto Print Do not Auto Print 111 7 Configuring the Machine Using the Control Panel PC FAX Error Report Sets the machine to print PC FAX error reports automatically Default Auto Print Auto Print Do not Auto Print 112 Scanner Features Settings Scanner Features Settings Scanning Mode Select a scan type for the original This setting is only applied to Scan to USB Default Color Text Photo e B amp W Text e B amp W Text Photo e B amp W Photo Gray Scale Color Text Photo Resolution Specifies the resolution for scanning the original This setting is o
74. f your machine is a Region B model refer to the inch units Important Safety Instructions Region User Information on Electrical amp Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E waste Our Products contain high quality components and are designed to facilitate recycling Our products or product packaging are marked with the symbol below The symbol indicates that the product must not be treated as municipal waste It must be disposed of separately via the appropriate return and collection systems available By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health which could otherwise result from inappropriate handling Recycling of products helps to conserve natural resources and protect the environment For more detailed information on collection and recycling systems for this product please contact the shop where you purchased it your local dealer or sales service representatives All Other Users If you wish to discard this product please contact your local authorities the shop where you bought this product your local dealer or sales service representatives Environmental Advice for Users Users in the EU Switzerland and Norway Consumables yield Please refer to either the User s Manual for thi
75. fax while broadcasting only the fax to the current destination is canceled The fax will be sent to the subsequent destinations as normal Using Del TX Standby File in Fax Features you can delete files waiting to be sent Select Delete File to delete the corresponding file Select Delete All Files to delete all files waiting to be sent This will not affect the file currently being sent Specifying the Fax Destination Other than entering the destination fax number using the number keys you can specify destinations using the following functions Using Speed Dial Using the Redial function Using the Broadcast function Sending a Fax Specifying the destination using Speed Dial 1 Press the Facsimile key On Hook Dial peed Dial 2 Place the original on the exposure glass or in the ADF 3 Press the Speed Dial key Copy Copy On Hook Dial Facsimile Scanner 4 Enter the Speed Dial number using the number keys and then press the OK key 5 Press the Start key CTT131 When you place original on the exposure glass and Memory Transmission mode is enabled perform the following steps to scan the subsequent pages of the original 87 6 Sending and Receiving a Fax 6 If you have more originals to scan press the 1 key within 60 seconds place the next original on the exposure glass and then press the OK key Repeat this step until all originals are scanned 7 When al
76. g appears on the display The scanned file is created in the root directory of the USB flash drive 6 Remove the USB flash drive from the machine Specifying the Scan Settings Specifying the Scan Settings Specifying the Scanning Size According to the Size of the Original 1 Press the Scanner key ep CD Facsimile Speed Dial CTT128 If you are using Scan to USB proceed to Step 4 N Using the number keys enter the number of a registered scan destination For details see page 66 Registering the Scan Destination Press the OK key Press the Y or key to select Original Size and then press the OK key Press the Y or 4 key to select the original size and then press the OK key oO a P Q Press the lt 4 key to return to the initial screen Adjusting Image Density There are five image density levels The higher the density level the darker the scanned image 1 Press the Scanner key Gp Cc Facsimile Speed Dial CTT128 71 5 Scanning Originals If you are using Scan to USB proceed to Step 4 N Using the number keys enter the number of a registered scan destination For details see page 66 Registering the Scan Destination Press the OK key Press the Y or 4 key to select Density and then press the OK key Press the Y or 4 key to select the density level and then press the OK key oO a Aa Q Press the key to retur
77. gin printing or press the Stop Clear key to cancel the job Scan Disconnected The USB cable or Ethernet cable was disconnected while scanning from a computer Reconnect the USB cable or Ethernet cable properly and then try the operation again Cannot Connect HHHH Server The connection with the FTP SMTP POP3 SMB SNTP or DNS server was lost while sending or receiving data If the problem involves the FTP SMB server check the Edit Network Scan Destination setting in Smart Organizing Monitor If the problem involves the SMTP POP3 SNTP server check the Server Properties setting in Smart Organizing Monitor If the problem involves the DNS server check its configuration using Web Image Monitor 171 172 10 Troubleshooting Cannot Obtain IP Server The machine cannot obtain an IP address from the FTP SMTP POP3 or SNTP server If the problem involves the FTP server check the Edit Network Scan Destination setting in Smart Organizing Monitor If the problem involves the SMTP POP3 SNTP server check the Server Properties setting in Smart Organizing Monitor Communication Error HHHH The connection with the FTP server SMTP server SMB server SNTP server or USB memory device was lost while sending or receiving data If the problem involves the FTP SMB server check the Edit Network Scan Destination setting in Smart Organizing Monitor
78. guring the Machine Using the Control Panel Mode 1 but it takes longer to recover from Energy Saver Mode 2 than from Energy Saver Mode 1 Europe Default 1 minute The time can be set from 1 to 30 minutes Countries other than European countries Default On 1 minute e On 1 to 240 minutes in 1 minute increments Off Language Specifies the language used on the screen and in reports Default English English German French Italian Spanish Dutch Swedish Norwegian Danish Finnish Portuguese Czech Hungarian Polish Russian Portuguese BR Turkish Country Code Selects the country in which the machine is used The country code you specify determines the time m and date display format and the default values of the fax transmission related settings 7 Make sure to select the country code correctly Selecting a wrong country code may cause failures in fax transmissions Default USA Fixed USB Port Specifies whether the same driver can be used for multiple machines or not under USB connection Default Off e On The same driver you have installed on your computer can be used with any machine other than the one originally used for installation as long as the machine is the same model e Off You must install the driver separately for individual machines because a machine that is not the original will be recognized as a new device upon USB connection Print Cartridge Displays information about consumabl
79. he OK key Press the Y or 4 key to specify the length and then press the OK key Press the OK key O ONO Oc Press the User Tools key to return to the initial screen Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7 The actual procedure may vary depending on the operating system you are using Specifying the paper type and paper size 1 On the Start menu click All Programs 2 Click Smart Organizing Monitor for SP xxx Series 3 Click Smart Organizing Monitor for SP xxx Series Status 37 2 Loading Paper 4 If the machine you are using is not selected click Select Device and then select the machine s model Click OK Onthe Status tab click Change Select the paper type and paper size and then click OK Click Close Oo NO Changing the custom paper size On the Start menu click All Programs Click Smart Organizing Monitor for SP xxx Series Click Smart Organizing Monitor for SP xxx Series Status a O N If the machine you are using is not selected click Select Device and then select the machine s model 5 Click OK 6 On the User Tool tab click Printer Configuration 7 On the System tab select mm or inch in the Measurement Unit list 8 In the Horizontal 100 to 216 mm box enter the width 9 In the
80. he plastic bag 4 Hold the print cartridge and shake it from side to side five or six times Shake the print cartridge horizontally in the direction The first few printed pages may appear blurred or smeared if the cartridge has not been shaken properly 145 9 Maintaining the Machine 5 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place CTT048 6 Carefully push up the front cover until it closes 146 Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality Dry wipe the exterior with a soft cloth If dry wiping is not sufficient wipe with a soft damp cloth that has been wrung out thoroughly If you still cannot remove the stain or grime use a neutral detergent wipe over the area with a thoroughly wrung damp cloth and then dry wipe the area and allow it to dry To avoid deformation discoloration or cracking do not use volatile chemicals such as benzine and thinner or spray insecticide on the machine e fthere is dust or grime inside the machine wipe with a clean dry cloth You must disconnect the plug from the wall outlet at least once a year Clean away any dust and grime from the plug and outlet before reconnecting Accumulated dust and grime pose a fire hazard Do not allow paper clips staples or other small objects to fall inside the machine 147
81. hine If there is a problem with the quality of printing first check the condition of the machine There is a problem with the machine s location Make sure that the machine is on a level surface Place the machine where it will not be subject to vibration or shock Unsupported types of paper is used Make sure that the paper being used is supported by the machine See page 25 Supported Paper The paper type setting is incorrect Make sure that the paper type setting of the printer driver matches the type of paper loaded See page 25 Supported Paper A non genuine print cartridges is being used Non genuine print cartridges reduce print quality and can cause malfunctions Use genuine print cartridges only See page 181 Consumables An old print cartridges is being used Print cartridges should be opened before their expiration date and used within six months of being opened The machine is dirty See page 145 Maintaining the Machine and clean the machine as required Printer Problems Printer Problems If an error occurs when printing change the computer or printer driver settings e Check the printer icon name does not exceed 32 alphanumeric characters If it does shorten it An error occurs Check whether other applications are operating Close any other applications as they may be interfering with printing If the problem is not resolved close unneeded proces
82. imum resolution when scanning from the control panel Scan to E mail Scan to FTP Scan to Folder Scan to USB 600 x 600 dpi Maximum resolution when scanning from a computer TWAIN Exposure glass 4800 x 4800 dpi ADF 600 x 600 dpi Maximum resolution when scanning from a computer WIA 600 x 600 dpi ADF throughput Black and white 75 3 mm per second Color 37 6 mm per second Interface Scanning from the control panel Ethernet 1OBASE T 1OOBASE TX USB2 0 Scanning from a computer Ethernet TOBASE T TOOBASE TX USB2 0 185 186 11 Appendix Fax Function Specifications Access line Public switched telephone networks PSTN Private branch exchange PBX Transmission mode ITU T Group 3 G3 Scan line density 8 dots per mm x 3 85 line per mm 200 x 100 dpi 8 dots per mm x 7 7 line per mm 200 x 200 dpi Transmission time 3 seconds 8 dots per mm x 3 85 line per mm 33 6 kbps MMR ITU T 1 chart Transfer rate 33 6 kbps to 2400 bps auto shift down system Data compression methods MH MR MMR Memory capacity Transmission Up to 5 jobs up to 10 pages per job Reception Up to 50 jobs up to 100 pages in the total of all jobs Address book Speed dial 100 items Number of redials for Fax 1 Trademarks Trademarks Apple AppleTalk Bonjour ColorSync Leopard Macintosh Mac OS Power Mac Safari and TrueType are trademarks of Apple Inc registered in the United States and other countries F
83. irefox is a registered trademark of the Mozilla Foundation Microsoft Windows Windows Server Windows Vista and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper name of Internet Explorer 6 is Microsoft Internet Explorer 6 The proper names of the Windows operating systems are as follows The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows XP Professional x64 Edition The product names of Windows Vista are as follows Microsoft Windows Vista Ultimate Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Microsoft Windows Vista Home Basic Microsoft Windows Vista Enterprise The product names of Windows 7 are as follows Microsoft Windows 7 Starter Microsoft Windows 7 Home Premium Microsoft Windows 7 Professional Microsoft Windows 7 Ultimate Microsoft Windows 7 Enterprise The product names of Windows 8 are as follows Microsoft Windows 8 Microsoft Windows 8 Pro Microsoft Windows 8 Enterprise The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition 187
84. isconnect all cables from the machine before transporting it The machine is a precision piece of machinery Be sure to handle it carefully when moving it Make sure to move the machine horizontally Take extra caution when carrying the machine up or down stairs Do notremove the print cartridge when moving the machine e Be sure to hold the machine level while carrying it To prevent toner from spilling move the machine carefully 1 Be sure to check the following points The power switch is turned off The power cord is unplugged from the wall outlet All other cables are unplugged from the machine 2 Lift the machine using the inset grips on both sides of the machine and then move it horizontally to the place where you want to use it i To move the machine over a long distance pack it well Take care not to tip or tilt the machine during transit Toner might spill inside the machine if the machine is not kept level during transit For more information about moving the machine contact your sales or service representative Disposal Ask your sales or service representative for information about correct disposal of this machine Where to Inquire Contact your sales or service representative for further information about the topics included in this manual or to inquire about other topics not included in this manual Consumables Consumables Print Cartridge Black 1 500 pages 2 600 pag
85. k Modify To delete a destination select its registration number and then click Delete Modify the destination and then click OK To delete a destination and then click Yes Click Apply 10 11 Click OK Click Close Basic Operation Basic Operation Scanning using the control panel allows you to send scanned files via e mail Scan to E mail to an FTP server Scan to FTP to the shared folder of a computer on a network Scan to Folder or to a USB flash disk Scan to USB The Scan to E mail Scan to FTP and Scan to Folder functions are available only through a network connection No network connection is required for the Scan to USB function you can send scanned files directly to a USB flash disk inserted into the front of the machine Scan to E mail FTP Folder When using the Scan to E mail Scan to FTP or Scan to Folder function you must first register the destination e To use the Scan to E mail function it is necessary to specify Server Properties in Smart Organizing Monitor For details see the Smart Organizing Monitor Help Mac OS X 10 7 does not support the Scan to Folder function Also Mac OS X does not support the function that is used in an IPv environment 1 Press the Scanner key ED CD Facsimile Speed Dial 2 Place the original on the exposure glass or in the ADF 3 Using the number keys enter the number of a registered scan destination For d
86. k Select Device and then select the machine s model Click OK On the User Tool tab click Printer Configuration Change the settings if necessary Click OK Click Close Tab Settings This section provides a tab by tab overview of the machine settings that can be modified using Smart Organizing Monitor For more information on each setting item see the Smart Organizing Monitor Help System tab Register custom paper sizes Adjust the printing position or density to improve the printing quality when printed results are not satisfactory Enable or disable Energy Saver Mode and specify the amount of time that will elapse before switching to it Update the machine firmware Specify the fax name and number of the machine Register edit and delete speed dial entries Using Smart Organizing Monitor Scanner tab You can edit the server s properties You can register edit and delete scan destinations Printing the Configuration Page When printing the test page set the paper size to A4 or Letter When printing other reports set the paper size to A4 Letter or Legal On the Start menu click All Programs Click Smart Organizing Monitor for SP xxx Series Click Smart Organizing Monitor for SP xxx Series Status Aa O N Ifthe machine you are using is not selected click Select Device and then select the machine s model 5 Click OK 6
87. ke sure that toner or correction fluid is dry When copying from the exposure glass the print area of the copy is out of alignment with the original Place the original copy side down making sure that it is aligned to the rear left corner and pressed flat against the exposure glass The paper size setting does not match the paper loaded Check whether the paper size specified on the machine matches that of the loaded paper 163 10 Troubleshooting Scanner Problems The scanning part is dirty The scanned image is dirty Before placing originals on the exposure glass make sure that toner or correction fluid is dry The scanned image is distorted or The original was moved during scanning Do not move the out of position original during scanning The original was placed upside down Place the original in the The scanned image is upside down HA correct orientation See page 39 Placing Originals The scanned image is blank The original was placed with the front and back reversed The scanned image is too dark or Adjust the i ity isali djust the image density 164 Fax Problems Fax Problems When an error code appears on the fax journal or TX status report The table below describes the meaning of error codes that appear under Status on the fax journal or TX status report and what to do when a particular error code appears TX Status Rep
88. king for jammed paper 1 If paper is jammed in the bypass tray input area remove the jammed paper carefully 2 Close the bypass tray 3 Follow Steps 3 to 7 in Removing Jammed Paper from Tray 1 If the error display continues to appear perform the procedure described in Opening the Rear Cover to Remove Jammed Paper Opening the Rear Cover to Remove Jammed Paper Since the temperature around the guide is high wait for it to cool before checking for jammed paper 1 Open the rear cover CTT041 Paper Feed Problems 2 Open the fusing cover CTTO79 3 Push the levers on the sides down with your thumbs CTTO080 4 Remove the jammed paper carefully CTTO066 5 Push the levers on the sides up with your thumbs 6 Close the fusing cover 157 10 Troubleshooting 7 Close the rear cover CTT044 Removing Scanning Jams 1 Open the ADF cover CTT038 2 Gently pull the jammed original to remove it Be careful not to pull the original too hard as it may tear CTT040 158 Paper Feed Problems 3 Close the ADF cover CTT039 4 Lift the ADF and if there is original remaining in the ADF gently pull the jammed original to remove it Be careful not to hold the input tray when lifting the ADF for the tray might be damaged 5 Close the ADF 159 160 10 Troubleshooting Print Quality Problems Checking the Condition of the Mac
89. l originals have been scanned press the 2 key to start sending the fax Specifying the destination using the redial function This function saves time when you are sending to the same destination repeatedly as you do not have to enter the destination each time 1 Press the Facsimile key CTT125 2 Place the original on the exposure glass or in the ADF 3 Press the Y or 4 key to select Redial and then press the OK key 4 Press the Start key H Enter Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously 88 Sending a Fax 1 Press the Facsimile key 2 Place the original on the exposure glass or in the ADF 3 Add a destination by using one of the following methods To add a Speed Dial destination 1 Press the Speed Dial key Copy Facsimile Scanner 2 Selecta destination using the number keys and then press the OK key 3 Press the OK key To add a manually specified destination 1 Enter the destination fax number using the number keys 2 Press the OK key 4 Go backto Step 3 to add further destinations 5 Press the Start key Useful Sending Functions You can check the status of the other party s machine easily before sending a fax by using the On Hook Dial function If you have an extra telephone you can talk and send a fax in one call 89 6 Sending and Receiving a Fax Sending a f
90. les When loading paper take care not to touch the surface of the paper Even if paper is adequate for the machine poorly stored paper can cause paper misfeeds print quality degradation or malfunctions 27 28 2 Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on From the printer driver CHZ904 1 Print area 2 Feed direction 3 Approx 4 2 mm 0 2 inches 4 Approx 4 2 mm 0 2 inches The print area may vary depending on the paper size and printer driver settings Adjust the print position by specifying Registration in System Settings Copier function CHZ904 1 Print area Feed direction Approx 4 mm 0 2 inches a QOQ N Approx 3 mm 0 1 inches The print area may vary depending on the paper size Fax function CHZ904 1 Print area 2 Feed direction Print Area 29 2 Loading Paper 3 Approx 4 2 mm 0 2 inches 4 Approx 4 2 mm 0 2 inches The print area may vary depending on the paper size 30 Loading Paper Loading Paper Load a stack of paper for printing in the input tray When loading paper be sure to configure the paper size and paper type for the bypass tray and Tray 1 When printing a document specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing T
91. lities 2 IPv4 You can change the IPv4 3 IPv You can change the IPv 4 SNMP You can change the SNMP 5 Administrator Settings You can change the administrator password 6 Restore Defaults You can reset the administrator password and other network settings 7 Machine Information The machine information appears Changing the Machine Settings To change the machine settings log in to the machine as the administrator The control panel cannot be used during log in 1 Launch the Web browser In the address bar enter http machine s IP address Click Log in B o9 Enter the administrator password and then click Log in If you are logging in for the first time enter admin 133 as the password 5 In the menu area select the setting you wish to specify 6 Specify the machine settings 7 Click OK The specified settings are transmitted to the machine Settings List This section explains the Web Image Monitor settings Using Web Image Monitor Checking the System Information On the top page you can check the current system information such as the device information paper tray status toner status and total counter Status Displays the icon indicating the device status Toner Displays the remaining toner level Total Counter Displays the total counter Paper Displays the size and type of paper loaded in Tray 1 and the by
92. lp 180 WY Mere tolnguire messat aa cect rere ced Es eee EMAIL LN E Daas 180 OPIS UIT SS este M 181 Print Gartiid e e tatc iet eaa e oaov dana areal ea oie de 181 Specifications of the Machine rr cen teet err re ti HE ne tea seb tel cepe decor 182 General Function SpecificaliGns ca dort aerae tr crt ates a dedo d ea drei ua ees 182 Printer Function Specifications essent tentent tenete retentis 184 Copier Function Specification c 184 Scanner Function Specifications re et omite te lee Ute ERR Eri bere 185 Fax Function SPECI COONS 4 252 ties c rhe ER Ete accede bet stanton antes REP acte as 186 Trademarks ierre 187 How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its
93. m the output tray and place them in Tray 1 To print on the reverse side of the prints turn them over so that the blank side faces down and place them in Tray 1 Portrait S CTTO009 Basic Operation Landscape e CTTO10 6 Press the Start key e Ifthe rear cover is open the paper is delivered face up from the rear Rearrange the printed sheets in the correct order Canceling a Print Job You can cancel print jobs using either the machine s control panel or your computer depending on the status of the job Canceling a print job before printing has started 1 Double click the printer icon on the task tray of your computer 2 Select the print job you want to cancel click the Document menu and then click Cancel f you cancel a print job that has already been processed printing may continue for a few pages before being canceled t may take a while to cancel a large print job 45 46 3 Printing Documents Canceling a print job while printing 1 Press the Stop Clear key S DEF Start CTT130 2 Press the 1 key To cancel printing press the 1 key 1 Yes To continue printing press the 2 key 2 No If a Paper Mismatch Occurs If a Paper Mismatch Occurs If the paper size or type does not match the print job s settings the machine reports an error There are two ways to resolve this error Continue printing using mismatched paper Use the form feed function
94. ments A fax number can contain O to 9 pause X and T If necessary insert a pause in the fax number The machine pauses briefly before it dials the digits following the pause You can specify the length of the pause time in the Pause Time setting under fax transmission settings To use tone services on a pulse dialing line insert X in the fax number switches the dialing mode from pulse to tone temporarily If the machine is connected to a telephone network through a PBX be sure to enter the outside line access number specified in PBX Access Number before the fax number No separator characters or spaces can be entered before the fax number Selecting Transmission Mode There are two transmission modes Memory Transmission and Immediate Transmission Memory Transmission In this mode the machine scans several originals into memory and sends them all at once This is convenient when you are in a hurry and want to take the document away from the machine In this mode you can send a fax to multiple destinations In Memory Transmission mode a single job can contain up to 10 pages and the maximum of 5 jobs include PC Fax job can be stored in the machine Immediate Transmission In this mode the machine scans the original and faxes it simultaneously without storing it in memory This is convenient when you want to send an original quickly In this mode you can only specify one destination 83 8
95. mission from Microsoft Corporation INDEX 2 Sided copy item eben 60 A Address book sse 116 Address book PC FAX 96 ADF Auto Document Feeder 150 Auto Mode innnan ettet tete 100 B Basic operation sss 43 50 69 103 Broadcast function 88 C Canceling a copy 51 Canceling a fax 85 95 Changing the custom paper size 38 Cleaning iter 147 148 149 150 Combine Caps faves eter ey eren 54 Common problems sss 151 Condition of the machine 160 Configuration page 123 143 Consumables ueniet s 181 Conirol panel titt 17 Conversation estis dieere eria 91 Copier features 104 Copier function cenis 184 Copier mode screen 49 Copier proble Msusi 163 D Dale nieren a E E TA 78 DENSI ae RSA 71 Differences in Performance Functions between Different Models sss 7 Disclaimer sme eet ERRORES 6 PI 44 E ENERGY STAR program eee 13 Enlarged or reduced copies 52 Entering characters 79 Error messqg s ceneodendimepeien 168 175 Exposure glass eae nee tette 149 EXIGFIOF s 2h Gssisetiui aequi terii fede den tardes 15 F Fax destinations sss 80 Fax features esee 107 Fax function sss 186 Fax mode screen sse 77 Fax problems aet teat atacar trier 165 FWOTE e
96. n to the initial screen Specifying Resolution There are three resolution settings The higher the resolution the higher the quality but greater the file size 8j 1 Press the Scanner key 72 ep CD Facsimile Speed Dial CTT128 If you are using Scan to USB proceed to Step 4 2 Using the number keys enter the number of a registered scan destination For details see page 66 Registering the Scan Destination 3 Press the OK key 4 Press the Y or 4 key to select Resolution and then press the OK key 5 Press the Y or 4 key to select 150 x 150dpi 300 x 300dpi or 600 x 600dpi and then press the OK key You can select 600 x 600dpi only if the original type is set to B amp W 6 Press the lt 4 key to return to the initial screen Scanning from a Computer Scanning from a Computer Scanning from a computer TWAIN scanning and WIA scanning allows you to operate the machine from your computer and scan originals into your computer directly R SX SS S eeseecececeosesececccococecececcocce b CTT174 1 Your Computer TWAIN driver already installed Instruct the machine to start scanning the original that is set on the machine 2 This Machine The original that is set on the machine is scanned and its data is sent to a client computer Using TWAIN scanner This section describes the preparations and procedure for using the TWAIN scanner To use the TW
97. nfiguring Fax Destinations Using Smart Organizing Monitor see 81 Sendirig dEGXa roseo e RO DEDE QUERER ROO igit dure Du E Put svete e EI S 83 Selecting Transmission Mode dee cessed sieges sci detenti dad ce aE Saret Ea aiie SaNi Ean 83 Basic Operation for Sending a Fax teret teretes 84 Specilying ihie Fax Desilm llolsus ccce ctr crei rco era pire tai a acad aua eed terra tatus deus 86 Useful Sending Eunctions 1 ditte reete nde ete eer e eden een 89 Specifying the Scan Settings titio te eie rete se Heo AEAEE ER EEE EENE 92 Using the Fax Function from a Computer PC FAX tette tte tentent 94 Basic Operation for Sending Faxes from a Computer enne 94 Configuring Transmission S ti Sessionis in n ar aai iena e nar a kise 95 Configuring the PC FAX Address Book ssssssssssssssssesessesesseeseeessuneeeesnssseesnesneesneeseeaneensnneessaneeseeaneeasess 96 Editing a Fax Cover Sheela eiaa aaa iaia a aa ae 97 Receiving GF OX A E E E E S 98 Selecting Reception MO niet nto er OEE EER REEE EE 98 lisis Reports Related fo Fax aui eite tte terrere tob aden eec e erede 101 7 Configuring the Machine Using the Control Panel Perfect 103 Copier Features 5ellings s caeteri Rp BE TU Idi md ee figit ines 104 FaxiFeatur s Settings oii rerom piment o Up metodo pert ER EES 107 ScahnerlFedt res Seltin DS coco reete eee A Pn e ORI IRI rede HET QNI E EUH quet ATS 113 Addiess B
98. ni ao oe Gne o OR IER ODIT PH ED o EGRE EEAS 43 Printing on Both Sides of Sheets 3 tdi R N RA ERAO 44 Canceling a Print Job za oerte ete a EU re trn ee nf t rt reme 45 Ifa Paper tures 47 Continuing Printing Using Mismatched Paper seen tenens 47 Resetting the aO Bele merran m 47 4 Copying Originals C pier Mode SCreenasscseserted e RUE AE R EE E ERE ripetere iets 49 Basic Operatorii ear A EAE A A SU EA E EEA ESE EANA NES EEES AEA EEA AINSA 50 Canceling dC OPY creer E E E E A TEETE 51 Making Enlarged or Reduced Copies sse tette treten tentent 52 Specifying Reduce Enlarge tecto ei tee d ten ee ta estat tied 53 Combining Multiple gere mee 54 Specifying Combine for Copying sese teteeteten tte teet tenntens 55 Copying Both Sides of an ID Card onto One Side of Paper sss 57 Copying aii ID Cards cscs dilecte e p e olea pere lod bed ee 57 ASIA len c1 60 Specilyinig 2 Sided Copying ient tier ere Eee HH REESE rte Febre RUE ICH anid 61 Specilying the Scan Seting Sisina r raria Ee UR n nre mta edt dbagositiot tem 63 Adjusting Image Densiby accro qr ro ce qtd dec rp e tcd e col n n ede 63 Selecting the Document Type According to Original seen 63 5 Scanning Originals Scanner Mode Screens srecni iarria retener TEREE REA ET RRE RES 65 Registering the Scan Destination tette trt treten tret nter tette tn
99. nly applied to Scan to USB Default 300 x 300dpi 150x 150dpi e 300 x 300dpi 600 x 600dpi Original Size Specifies the scanning size according to the size of the original This setting is only applied to Scan to USB Default Region A mainly Europe and Asia A4 Region B mainly North America LT 8 2 x 11 AA B5 JIS A5 A6 LG 8 x 14 LT 8 5 x 11 HLT 5 5 x 8 75 EXE 7 4 x 101 2 Custom Density Specifies the image density for scanning originals This setting is only applied to Scan to USB Defaul Lightest Darkest 113 7 Configuring the Machine Using the Control Panel File Format Setting File format for B amp W and Grayscale Color This setting is only applied to Scan to USB B amp W Default Multi page TIFF Single Page TIFF Single Page PDF Multi page TIFF Multi page PDF Gray Scale Color Default Multi page PDF Single Page TIFF Single Page JPEG Multi page PDF IF File Format is set to Multi page TIFF or Multi page PDF Divide amp Send Email will remain Off even if you set it to On per page Compression You can select the data compression method from MH MR or MMR Default MH MH MR e MMR Maximum Email Size Specifies the maximum size of a file that can be sent by e mail Default No Limit e 1MB e 2MB e 3MB e 4MB 5MB No Limit Divide amp Send Email Select whether or not an image exceeding th
100. ns This section describes how to register fax destinations in the Address Book using the control panel The Address Book can also be edited using Smart Organizing Monitor For details see the Smart Organizing Monitor Help The Address Book data may become damaged or lost unexpectedly The manufacturer shall not be held responsible for any damages resulting from such data loss Registering Fax Destinations 1 Press the User Tools key t Alert Press the Y or 4 key to select Address Book and then press the OK key Press the Y or 4 key to select Fax Speed Dial Dest and then press the OK key Press the Y or 4 key to select the Speed Dial number and then press the OK key Enter the fax number using the number keys and then press the OK key Enter the fax name using the number keys and then press the OK key N OC Oc B CO hM Press the User Tools key to return to the initial screen Registering Fax Destinations Modifying or Deleting Fax Destinations 1 Press the User Tools key Arr User Tools Y Press the Y or 4 key to select Address Book and then press the OK key Press the Y or 4 key to select Fax Speed Dial Dest and then press the OK key Press the Y or 4 key to select the Speed Dial number and then press the OK key Modify the fax number using the Y 4 and number keys and then press the OK key ES To delete the fax
101. number you want to register and then click Modify In Name register the name From the Type List select Scan to E mail Scan to Folder or Scan to FTP In Address specify entries for using Scan to E mail Scan to Folder and Scan to FTP To use the Scan to E mail function enter the destination e mail address To use the Scan to Folder function enter the SMB server s IP address host name or computer name To use the Scan to FTP function enter the FTP server s IP address or host name Specify other settings if necessary and then click OK When using Scan to E mail specify Title Sender Name E mail Address and E mail Notification e Title Enter the subject of the e mail Sender Name Enter the name of the sender E mail Address Enter the e mail address of the sender or the e mail address for E mail Notification E mail Notification If E mail Notification is selected the scan result is sent to the sender specified in E mail Address When using Scan to Folder specify User Name Password and Directory User Name Registering the Scan Destination Enter the user account name for accessing the SMB server or shared computer e Password Enter the password for accessing the SMB server or shared computer Directory Enter the path to the shared folder When using Scan to FTP specify User Name Password Directory E mail Ad
102. o print on paper fed from Tray 1 remove the paper loaded in the bypass tray Otherwise the paper in the bypass tray is fed first Do not load paper in the bypass tray when the machine is warming up Do not load paper in the bypass tray when Energy Saver mode is enabled Loading Paper into Tray 1 1 Pull Tray 1 out slowly and then remove it using both hands CTT062 Place the tray on a flat surface 2 Pinch the clips on the side paper guides and slide them to match the standard size CTTO073 3 2 Loading Paper 3 Pinch the end paper guide and slide it inward to match the standard size 4 Fan the paper before loading it in the tray 5 Load the new paper stack print side down Make sure paper is not stacked higher than the upper limit marked inside the tray CTT075 CTT029 To avoid paper jams make sure the tray is securely inserted To deliver the sheets face up open the rear cover 32 Loading Paper CTTO94 Extending Tray 1 to load paper 1 Pull Tray 1 out slowly and then remove it using both hands 2 Release the extender locks on both sides of the tray and then pull out the extender CTTO77 Make sure the extender s inner surface and the scale are aligned You can adjust the length of the extender in three steps When using A4 or Letter size paper adjust the length to the position indicated by the mark 2 in the tray 3 Pull out the extender and lock it C
103. o select the reception mode and then press the OK key Press the User Tools key to return to the initial screen UB Receiving a fax in Manual mode Toreceive faxes be sure to first remove any originals loaded in the ADF oO 0 RB WN 1 Pick up the handset of the external telephone to answer the call 2 When you hear a fax calling tone or no sound switch to fax mode using the Facsimile key and then press the Start key 3 Press the 3 key To receive a fax press the 3 key 3 RX 4 Replace the handset 99 100 6 Sending and Receiving a Fax Receiving a fax in Auto mode When the reception mode is set to Auto mode the machine automatically answers all incoming calls in fax reception mode You can specify the number of times the machine rings before answering a call in the Number of Rings setting under Fax Features You can answer the call before the machine switches to the fax reception mode by picking up the external phone s handset while the phone is ringing If you hear a fax calling tone or no sound receive the fax manually Lists Reports Related to Fax Lists Reports Related to Fax The lists and reports related to the fax function are as follow Fax Journal Prints a fax transmission and reception journal for the last 100 jobs TX Status Report Prints out the latest Transmission result TX Standby File List Prints a list of unsent fax jobs remaining in the machine s mem
104. oes es eis um E 0001 the recipient fax machine and resend the not support C3 standard fax 0071 Messonvis full Print send or delete the jobs stored in the memory Send the fax again Contact the recipient and ask them to check that their fax 0080 The recipient s fax machine did machine is working properly not respond within 35 seconds To send a fax to an international destination enter a pause before the recipient s fax telephone number 008D The recipient s fax machine is out Contact the recipient and ask them to load of paper paper Sending f led 00A0 NM Nae Md Send the fax again manually 00AT The original is jammed Remove the jammed original Make sure the recipient s fax number is OOFF Redialing failed correct and check that the telephone line is properly connected When other problems occur The table below describes how to troubleshoot problems that do not produce an error code Cannot send faxes Check the error code and then perform the appropriate procedure to resolve the problem Cannot receive faxes even when sending them is possible Fax A print cartridge is empty Replace the print cartridge See page 145 Replacing the Print Cartridge Tray 1 is empty Load paper in Tray 1 See page 31 Loading Paper If fax reception mode is manual mode you must receive the fax manually See page 98 Receiving a Fax Problems Tray 1 is empty Load paper in Tray 1 See
105. of the machine s internal clock Time format 12 hour Format 24 hour Format e AM PM stamp AM PM for 12 hour Format e Hour O to 23 for 24 hour Format or 1 to 12 for 12 hour Format Minute O to 59 Program Fax Info Specifies the user information for sending a fax Own Fax Number Specifies the fax number of the machine using up to 20 characters including O to 9 space and Own Name Specifies the name of the machine using up to 20 characters Function Priority Specifies the mode that is activated when the power is turned on Default Copier Copier Facsimile Scanner Energy Saver Mode Sets the machine to enter Energy Saver Mode Energy Saver Mode 1 or Energy Saver Mode 2 to reduce power consumption The machine recovers from Energy Saver Mode when it receives a print job prints a received fax receives TWAIN scan directions from the computer or when any key is pressed Energy Saver Mode 1 The machine enters Energy Saver Mode 1 if the machine has been idle for about 30 seconds It takes less time to recover from Energy Saver Mode 1 than from power off state or Energy Saver Mode 2 but power consumption is higher in Energy Saver Mode 1 than in Energy Saver Mode 2 Default Off Of On Energy Saver Mode 2 The machine enters Energy Saver Mode 2 after the period of time specified for this setting has passed The machine consumes less power in Energy Saver Mode 2 than in Energy Saver 119 7 Confi
106. on Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper Note that the machine only reduces the size down to maximum by 74 If further reduction is required to fit the fax on a single sheet it will be printed on separate sheets without being reduced Default On Off On 108 Fax Features Settings Number of Rings Specifies how many times the external telephone or handset must rings before the machine starts to receive a fax when Switch RX Mode is set to Auto Default 3 times e 3 to 5 times in increments of 1 If you have set Country Code to Japan you can specify it from 1 to 5 times The default is 1 times Add Footer Sets the machine to add a footer to every fax you receive Default On e Off On Del TX Standby File Deletes unsent fax jobs remaining in the machine s memory This function is only performed when selected Delete File To delete a fax job select the job you want to delete Delete All Files To delete all fax jobs Comm Settings ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission Default On e Off On ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception Default On e Off On Dial Tone Detect Sets the machine to automatically detect a dial tone before dialing the destination e Detect Do not Detect
107. ookSettings ssa cleans eere erre tete i fee aaa crepat tru e restet ete 116 SACS L To E PA D 117 Printing lisis Reports entere testi he noise P e dunia ER RE rete na ette c UE Ee Ente 123 Printing the Configuration Pages nene it Un EO AA 123 MY PSS ol Reporte impetu ave inem etlam e Ta ERR GR rh eh edi e ta id A les d 123 Printer Feat res Seltings sto derer otro iere HORSE EI CERE NR i ERE daunsl a betes 125 INetwork Setlings e tete rie eaim odio tdem dde arator reiten 126 8 Configuring the Machine Using Utilities Using Web Image Monitor sssssssssseeee rettet tette teret tete ttt teret ttti 129 Displaying Top dels 129 Changing the Interface Language tenente tentent nette nter treten 130 ISVs ceca sr LR MM MM LR E 130 Changing the Machine Seltingsx ui testo en iore m e od rt e em e eta i teintes 132 Settings Liszt ee o a Re t td pet dene RR RUNE dees sess cuted Ute ee toe o ees didus 132 Using Smart Organizing MORIIOL i ettet itecto citet octo etit nde ode ode odios 141 Checking the Status Information tette tette treten tnter 141 Configuring the Machine Settings seen teens 142 Printing the Configuration Page tentent rettet tentent trennen 143 Updating the Fifmware occaecat itte dette oret ete o bu ae ce dtc eee Eee Ee Yee eoe bte teen Rupe 143 9 Maintaining the Machine Replacing the Print Cartridges rac oro eda cr e e ated us udi
108. originals Default Standard Standard Select this when the original is a printed or typewritten document with normal sized characters Detail Select this when the original is a document with small print Photo Select this when the original contains images such as photographs or shaded drawings Density Specifies the image density to use for scanning originals Erase Background is not available when Resolution is set to Photo Default Erase Background Lightest Darkest Erase Background 107 7 Configuring the Machine Using the Control Panel Pause Time Specifies the length of pause time when a pause is inserted between the digits of a fax number Default 3 seconds e 1 to 15 seconds in 1 second increments Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs Default On e Off On Print Fax Header Sets the machine to add a header to every fax you send The header includes the current date and time user fax name and number Session number and page information Default On Off On RX Settings Switch RX Mode Specifies the reception mode Default Auto Auto The machine automatically answers all incoming calls in fax reception mode Manual The machine rings when it receives incoming calls The machine receives faxes only when you manually operate the machine to receive faxes Auto Reducti
109. ort The line was not connected correctly The fax transmission did not finish successfully There was a problem with either the transmission or reception Check that the telephone line is properly connected to the machine Disconnect the telephone line from the machine and Err 1 connect a standard telephone in its place Check that you can make calls using the telephone If you cannot make calls this way contact your telephone company e Ifthe problem persists contact your sales or service representative Dial tone could not be detected Set Dial Tone Detect to Do not Detect Dial fails when trying to send faxes Check that the fax number you dialed is correct Check that the destination is a fax machine Err 2 Check that the line is not busy Err 3 You may need to insert a pause between dial digits Enea Press the ID Card Copy On Hook Dial key after for example the area code e Check that PSTN PBX under Fax Features is set properly for your connection method to the telephone network See page 107 Fax Features Settings The Stop Clear key has been pressed while transmitting Err 5 receiving faxes Send the fax again When the error s reoccurs even if the Stop Clear key has not been pressed consult your service representative 165 166 10 Troubleshooting Fax Journal Select at issi d rted b The recipient s fax machine d
110. ory Power Failure Report Prints a report when the machine s power has been interrupted while sending or receiving a fax or images stored in the machine s memory have been lost due to the machine being turned off for a prolonged period of time FaxSpeed Dial List Prints a list of Speed Dial entries l6 e PC FAX Error Report Prints any errors that occur during transmission of jobs from the computer to the machine 101 6 Sending and Receiving a Fax 102 7 Configuring the Machine Using the Control Panel aaa Basic Operation Type 1 models do not have Scanner Features and Network Settings Type 3 models do not have Fax Features and Address Book With certain models some settings do not appear 1 If you want to configure the machine s system settings press the User Tools key CTT129 2 Press the Y or 4 key to select the settings you want to use The machine s default settings are grouped into the following eight categories System Settings Printer Features Copier Features Fax Features Address Book Print List Report Scanner Features Network Settings 3 To confirm setting items and values displayed press the OK key 4 To go back to the previous item press the lt 4 key To return to the initial screen press the lt 4 key the same amount of times as the number of selected items or press the User Tools key once 103 7 Configuring the Machin
111. page 31 Loading Paper Cannot print received faxes Tray 1 does not contain paper of the right size Load paper of the right size in Tray 1 The exposure glass or ADF is dirty See page 150 Faxes you sent appear spotty or Cleaning the Auto Document Feeder dirty when received Before placing originals on the exposure glass make sure that ink or correction fluid is dry A fax you sent appears blank The original was placed upside down Place the original in when received the correct orientation See page 39 Placing Originals Dirty spots may appear or an i from th ide sh A reverse scie Image density is too high Adjust the image density through copy received by the recipient Dial fails when trying to send Check the error code and then perform the appropriate faxes procedure to resolve the problem 167 168 10 Troubleshooting Error and Status Indicate on the Control Panel Messages on the Screen Ifthe Service Call SCXXX appears contact your sales or service representative Depending on the model you are using some error messages may not appear Tray 1 Load into Tray 1 S 31 Tray 1 has run out of paper d paper in au tds page Out of Paper Loading Paper Bypass Tray The bypass tray has run out of Load paper into the bypass tray See Out of Paper paper page 31 Loading Paper Misfeed Inner Outer Misfeed ADF Open Cov Rmv Pap
112. pass tray Configuring the Interface Settings Click Interface Settings to display the page for configuring the interface settings Network Displays Ethernet operation status MAC Address Displays the MAC address Media Access Control Address of the network interface board 133 134 8 Configuring the Machine Using Utilities 1 O timeout Select whether or not to apply a timeout limit if the machine takes longer than a Network specified time to process a job Ethernet Speed Ethernet communication speed For normal use select Auto Select This allows the device to select the optimum speed If communication with the device fails select 1OMbps Full Duplex 10Mbps Half Duplex 100Mbps Full Duplex or 100Mbps Half Duplex Configuring the IPv4 settings Click IPv4 to display the page for configuring the IPv4 settings Web mage Monto IPvA Meister E Indicates that IPv4 is enabled Ethernet Host Name Enter the host name you want to set for the network interface board using up to 63 characters The default is RNP followed by the MAC address of the active interface board If you change the name to other than the default the new name cannot begin with RNP or rnp DHCP Select Enable to automatically configure the network settings using the DHCP server Select Disable to manually configure the network settings Domain Name
113. place consumables or clear a paper jam 4 Stop Fences Raise this fence to prevent paper from falling off 1 Guide to the Machine 5 10 11 12 13 14 15 16 17 Bypass Tray This tray can hold one sheet of plain paper Tray 1 This tray can hold up to 150 sheets of plain paper USB Flash Disk Port Insert a USB flash disk to store scanned files using the Scan to USB function Power Switch Use this switch to turn the power on or off Power Connector Connect the power cord to the machine here Insert the other end of the cable into a nearby wall outlet Auto Document Feeder Exposure Glass Cover The ADF is integrated with the exposure glass cover Open this cover to place documents on the exposure glass Input Tray for the ADF Place stacks of originals here They will feed in automatically This tray can hold up to 15 sheets of plain paper ADF Cover Open this cover to remove originals jammed in the ADF Rear Cover Open this cover to deliver sheets face up or remove jammed paper Line and TEL Port Upper port Port for external telephone connection Lower port G3 analog line Interface port for telephone line connection USB Port Use this port to connect the machine to a computer using a USB cable Ethernet Port Use this port to connect the machine to network using an Ethernet cable Tray Cover Attach this cover when you extend the tray Guide to Components Interior CTTO65
114. puce o ei te Ree 145 Cautions When Cleaning stie rete eto ro Ei thoro aba m Dod Oe e tr cele rs Pea tea 147 Cleaning the Inside of the Machine eerte tenete tentent tentent nnne 148 Cleaning the Exposure Glass cite We i dui i Ia de 149 Cleaning the Auto Document Feeder sse tenentes 150 10 Troubleshooting Common Probl ms scere E E AEREA E E E oed ater E HU IopUUE 151 Paper Feed Problems iie edet dune pe EEA EEE needs 152 REMOVING FMM Jams sos ccseshs celts aa heces tA eres wt ela I A reat E sed tee 153 REMOVING Scanning LOMB e M 158 Print Quality Problem Seistes etichette ot ecl dete esi LU Lael eoe e 160 Checking the Condition of the Machine eene neret 160 Printer Rro blemen nen taken eaten ETENIM MEM EUM ED UA DE 161 Print Positions Do Not Match Display Positions sse tette 162 educ 163 Scanner Problems zusenden d t e dd e ep eH D t PRU REESE 164 cese Proble msee e nep et etae E MIL E 165 Error and Status Indicate on the Control Panel seen 168 Me ssa es on the lm V Error and Status Messages Appear on the Smart Organizing Monitor Error and Status Messages Appear in the PC FAX Window seen 177 11 Appendix me CSS lm 179 Moving and Transporting the Machine sse tentent tte 180 BILI
115. rete ea 101 123 R solUTiOn usas e etre eres 72 93 S ee A carat csevasdarustevssdehach susshssashisspessaensctan 71 Scando Em ll ar ERE RE 69 ScandolFold t iuto re teens 69 ScanidoFTP i ett ae 69 Scanio USB a ttti teres tert dendo cn 70 Scanner features settings sss 113 Scanner foncho ninnan 185 Scanner mode screen 65 Scanner problems ses 164 SCANNING era e A ned ean 73 Sending COX daa Gea ded ae dbeeaedias 83 84 Smart Organizing Monitor s 20 Specifications 182 184 185 186 Specifying a custom paper size 37 Specifying the paper type sss 35 Specifying the paper type and paper size 37 Specifying the standard paper size 36 Speed dial i etr dte 87 Status information 141 Status messages sss 168 175 Supported paper sss 25 System information sess 141 Tiris icit rs ter o ira ra ara ie aa deve s 78 TORGF a isi apio iia ie e t Gi E RS 179 Trademarks ae ete trien 187 Transmission mode sse 83 Troubleshooting 151 152 160 161 162 163 164 165 TAIN Stereo OU 73 Types of originals not supported by the ADF 39 U Unscannable image area e 40 WwW Web Image Monitor 129 WA Wwe 75 MEMO 191 MEMO 192 EN EN CUS EN M135 8632 EN D EN D EN M135 8632 2013
116. s information or the packaging of the consumable Recycled paper The machine can use recycled paper which is produced in accordance with European standard EN 12281 2002 or DIN 19309 For products using EP printing technology the machine can print on 64g m paper which contains less raw materials and represents a significant resource reduction Duplex printing if applicable Duplex printing enables both sides of a sheet of paper to be used This saves paper and reduces the size of printed documents so that fewer sheets are used We recommend that this feature is enabled whenever you print Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations For details about the return program please refer to the Web page below or consult your service person https www ricoh return com Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page If required it can immediately print again from this mode If no additional prints are required and a specified period of time passes the device switches to an energy saving mode In these modes the machine consumes less power watts If the machine is to print again it needs a little longer to ret
117. s plugged into an outlet 1W or less Machine dimensions Width x Depth x Height 402 x 360 x 291 mm 15 8x 14 2x 11 5 inches Weight machine body with consumables Approximately 9 9 kg 22 lb or less 183 11 Appendix Printer Function Specifications Printing speed Gi Region A mainly Europe and Asia 22 pages per minute A4 Region B mainly North America 23 pages per minute Letter Resolution 600 x 600 dpi maximum 1200 x 600 dpi First print speed 10 seconds From the completion of data processing to the completion of paper delivery Interface Ethernet 1OBASE T 1OOBASE TX USB 2 0 Printer language DDST Copier Function Specifications Maximum resolution scanning and printing Exposure glass Scanning 600 x 600 dpi Printing 600 x 600 dpi ADF Scanning 600 x 300 dpi 1l Printing 600 x 600 dpi First copy speed A4 Letter at 23 C 71 6 F 25 seconds or less Multiple copy speed Countries other than European countries 22 pages per minute Reproduction ratio Fixed ratio Region A mainly Europe and Asia 184 Specifications of the Machine 50 71 82 93 122 141 200 Region B mainly North America 50 65 78 93 129 155 200 Zoom ratio 25 to 400 Copy quantity 99 Scanner Function Specifications Maximum scanning area horizontal vertical Exposure glass 216 x 297 mm 8 5 x 11 7 inches ADF 216 x 356 mm 8 5 x 14 inches Max
118. scan press the 1 key within 60 seconds place the next original on the exposure glass and then press the OK key Repeat this step until all l6 originals are scanned 6 When all originals have been scanned press the 2 key to start sending the fax When using the exposure glass for Immediate Transmission you can only send one page at a time f Memory Transmission mode is enabled the machine s memory may become full while scanning the originals If this happens the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully Canceling a fax Follow the procedure below to cancel sending a fax When in Memory Transmission mode If you cancel sending a fax while the machine is scanning the original the machine will not send the document If you cancel sending a fax during transmission the fax transmission process is canceled immediately In this case an error is displayed on the other party s machine When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original the fax transmission process is canceled immediately In this case an error is displayed on the other party s machine 85 86 6 Sending and Receiving a Fax 1 Press the Stop Clear key CTT130 2 Press the 1 key To cancel sending a fax press the 1 key 1 Yes To continue sending a fax press the 2 key 2 No e f you cancel sending a
119. ses too Check that the latest printer driver is being used HO Set O Timeout to a larger value than the current A print job is canceled settings Processing time depends on data volume High volume There is considerable delay between data such as graphics heavy documents take longer to the print start command and actual process Wait for a while printing To speed up printing reduce the printing resolution using the printer driver Paper is damp Use paper that has been stored properly See page 25 Supported Paper e f you enable Toner Save printing is generally less The whole printout is blurred dense e Condensation may have collected If rapid change in temperature or humidity occurs use this machine only after it has acclimatized Cannot print properly when using a certain application or cannot print image data properly Change the print quality settings Some characters are printed faintly or not printed Specify Registration i t ttings to adjust the print Tepiero eonna pecify Registration in System Settings to adjust the prin position 161 162 10 Troubleshooting Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen the cause may be one of the following Page layout settings are not configured properly Check that the page layout set
120. ss automatically A DHCP server is required on the network for the machine to receive an IPv address automatically e Make sure DHCPv6 is set to Enable in IPv6 in Web Image Monitor For information about how to launch Web Image Monitor see page 129 Using Web Image Monitor 1 Press the User Tools key 1 Alert Press the Y or 4 key to select Network Settings and then press the OK key Press the Y or 4 key to select Machine IPv6 Address and then press the OK key Press the Y or 4 key to select Use IPv6 and then press the OK key a a CO N Press the Y or 4 key to select On and then press the OK key After a setting has been changed the machine automatically reboots itself 21 22 1 Guide to the Machine Assigning the machine s IPv address manually a CO N o NOO 10 11 The IPv6 address assigned to the machine must not be used by any other device on the same network Make sure DHCPv is set to Disable in IPv6 in Web Image Monitor For information about how to launch Web Image Monitor see page 129 Using Web Image Monitor Press the User Tools key CTT129 Press the Y or key to select Network Settings and then press the OK key Press the Y or 4 key to select Machine IPv6 Address and then press the OK key Press the Y or 4 key to select Use IPv6 and then press the OK key Press the Y
121. t 66 Registering the Scan Destination ie tete c ise oe repete eerta eese Hee eR Qe tbv eoe icd 66 Basic Op rdtion zo iia ee PETERE SEM EA EEEE AEEA EA NI EEE T EAEE AEAN 69 Scat to Email FTPZ Folder ette rere eerte err e rere eee rei eve pes 69 Basic Operation Tor Scan to USB ico cote er es p eR DDR eat CARE C me rete eed tenete dears 70 Specifying the Scan Selfings ucaic ctt estet est dried Da decet cede De ERE espe Dabo an 71 Specifying the Scanning Size According to the Size of the Original 71 Adjusting Image Density s sse es omacatem Grain tetn een ee een ane cnt deco eda e 71 Specifying Resolution 25 dte te Sunaina daira te alte ee dei tei de Pte ebd 72 Scanning froma Computer toti pe ce tatto c to eec EU abes DER ee eb EAE ERE EL RU URGET oce ess 73 Using TWAIN scdnnens eb certet tup bee uddatuu d ELE 73 TWAIN SCGBDIDE ao onte tete diete ateteu trop ata us at nds 73 Basic Operation for WIA Sanni Ngisi tentent tentent tentes 75 6 Sending and Receiving a Fax Fax Mod Screen ettet s bi eR AH ORE ie i Er ge cene dpi d in aden 77 Setting ithe Date dnd WM enu saves iret use te Pe RR verses ue eU eee pe er sedkenai Gatun Fe Deren ade 78 Eritering Characters eret eei tenete bieten tasti orte duet dae dade ess 79 Registering Fax Destination e i 80 Registering Fax Destinations tee petas ett ehe ote oe Mn e e eU seg ee ei Ea EHE oe bas 80 Modifying or Deleting Fax Destinations teet nentes 81 Co
122. t Network inati Server Error not been stored on the FTP E e 2 ia n b oo en c en setting in Smart Organizing Monitor The SMTP server s memory Check the SMTP server setting SMTP Server Full reached capacity during e mail Reduce the number of pages or send the transmission file at a lower resolution Memory Overflow The machine s memory became i f Send the file at a lower resolution 1 TX 2 Cancel full while scanning USB Flash Disk Full The Scan to USB function failed because there was not enough memory on the USB flash disk Use a USB flash disk with enough memory Fax Job Memory Over The number of fax jobs in memory has reached the limit so new jobs cannot be stored Wait until pending jobs have been transmitted 173 174 10 Troubleshooting No Destination Fax No destination is registered in the selected Speed Dial You have attempted to redial but there is no any redial data history Scanner The selected destination is not registered to a scan destination list Fax Enter the fax number manually Scanner Register the scan destination with Smart Organizing Monitor Numbers Do not Match Fax No Confirmation is set to On and the numbers entered for confirmation does not match the initially entered numbers Make sure the numbers match Cannot Copy Change Paper Size The paper for combine copy duplex copy or ID Card copy is no
123. t loaded Load the appropriate size paper Cannot Scan Remove Paper In ADF A6 and custom size paper are not supported Load the ADF with paper other than A6 or custom size paper Scan the originals using the exposure glass Cannot Scan Insert Paper to ADF Please Remove Unsupported Device Legal paper is not supported An unsupported USB device is connected Load the exposure glass with paper other than legal paper e Scan the originals using the ADF Disconnect the USB device Flash drives is supported Please Remove Unsupported USB Hub USB hubs are not supported Disconnect the hub Error and Status Messages Appear on the Smart Organizing Monitor Error and Status Messages Appear on the Smart Organizing Monitor Printer Power Off Communication Error The power cable of the machine is not plugged in The power of the machine is not turned ON The USB cable or Ethernet cable is not connected e Check the printer power cord e Check the printer power switch is on e Check the USB cable or Ethernet cable is properly connected Out of Paper Tray 1 Tray 1 has run out of paper Load paper into Tray 1 See page 31 Loading Paper Out of Paper Bypass Tray The bypass tray has run out of paper Load paper into the bypass tray See page 31 Loading Paper Misfeed Inner Outer A paper jam has occurred in th
124. te the machine information Click the Web browser s Refresh button to refresh the entire browser screen 3 Basic Information area Displays the basic information about of the machine i f you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled display and operation problems may occur e f you are using a proxy server configure the Web browser settings as necessary The previous page may not appear even if the back button of the Web browser is clicked If this happens click the refresh button of the Web browser Changing the Interface Language Select the display language you want use and then click Switch Menu This section explains the items in the Web browser menu Guest Mode In the guest mode machine status and settings can be viewed but the machine settings cannot be changed Using Web Image Monitor Interface Settings Machine Information 1 Interface Settings The interface setting appears 2 IPv4 The IPv4 configuration appears 3 IPv The IPv configuration appears 4 Machine Information The machine information appears Administrator Mode In the administrator mode you can configure various machine settings Interface Settings Administrator Settings Restore Defaults Machine Information 1 Interface Settings You can change the interface setting 131 132 8 Configuring the Machine Using Uti
125. teway address automatically from a DHCP server When DHCP is used you cannot specify the IPv4 address subnet mask or default gateway address manually Default On On e Off IP Address Specifies the machine s IPv4 address when DHCP is not used Use this menu to check the current IP address when DHCP is used Default 192 0 0 192 Subnet Mask Specifies the machine s subnet mask when DHCP is not used Use this menu to check the current subnet mask when DHCP is used Default 255 255 255 0 Gateway Address Specifies the machine s default gateway address when DHCP is not used Use this menu to check the current default gateway address when DHCP is used Default 192 0 0 192 Machine IPv Address Use IPv Select whether to enable or disable IPv Default On On e Off Link local Address Displays the IPv6 link local address Stateless Address 0 4 Displays the IPv stateless addresses obtained from a Router Advertisement Stateful Address Displays the IPv6 stateful address Manual Config Add Specifies the machine s IPv6 address when DHCP is not used Pv Gateway Address Specifies the IPv6 address of the default gateway MAC Address Displays the MAC address Network Settings 127 128 7 Configuring the Machine Using the Control Panel 8 Configuring the Machine Using Utilities SSS ena Using Web Image Monitor Some items can also be configured using the control panel Available operations
126. th this machine If this cartridge is not initially used the following problems may occur Out of Toner will be displayed before the toner runs out e Out of Toner will not be displayed when the toner runs out but instead the printed image suddenly becomes pale or blurred To continue printing after Out of Toner is displayed set Toner End Option to Continue Printing However since any trouble caused by using this setup is outside of the scope of the manufacturer s warranty this setup should be used with care For details about Toner End Option see page 117 System Settings f Toner End Option is first set to Continue Printing and then to Stop Printing be sure to use a new print cartridge If a used print cartridge is installed there will be a discrepancy between the remaining toner level displayed and the actual remaining toner and accordingly Out of Toner will not be displayed at the appropriate timing The lifetime of the photo conductor which is built into the print cartridge is taken into account in displaying Out of Toner If the photo conductor stops working before the toner runs out Out of Toner may be displayed 179 180 11 Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances Repack the machine in its original packing materials when moving it over a long distance Be sure to d
127. tings are properly configured in the application The paper size setting does not match the paper loaded Check whether the paper size specified on the printer driver matches that of the loaded paper Copier Problems Photocopied paper is blank Copier Problems The original was placed with the front and back reversed See page 39 Placing Originals Copied pages are too dark or too light Adjust the image density Copied pages do not look the same as the originals Select the correct scan mode according to the type of original Black spots appear when photocopying a photographic print The original may have stuck to the exposure glass due to high humidity Place the original on the exposure glass and then place two or three sheets of white paper on top of it Leave the exposure glass cover open when copying A moire pattern is produced R gt R The original probably has heavily lined or dotted areas Switching the setting for image quality between Photo and Text Photo may eliminate the moire pattern Photocopied paper is dirty Image density is too high Adjust the image density Toner on the printed surface is not dry Do not touch printed surfaces immediately after copying Remove freshly printed sheets one by one taking care not to touch printed areas The scanning part is dirty Before placing originals on the exposure glass ma
128. type and then press the OK key 4 Press the lt 4 key to return to the initial screen To apply the specified setting to all jobs specify Original Type in Copier Features 5 Scanning Originals EEE SS gt S gt gt gt as Scanner Mode Screen Standby mode screen Ready Enter Scan Dest No First line Displays the current machine status Second line Displays a message prompting you to enter the destination l5 Settings that can be specified for the current job By pressing Y or 4 on the screen that appears after entering the destination you can specify the following settings for the current job Resolution Original Size Density The start up mode can be specified in the Function Priority setting under System Settings 65 5 Scanning Originals Registering the Scan Destination Registering the Scan Destination Use this procedure to register scan destinations from Smart Organizing Monitor 1 Aa O N O N OOQ 66 On the Start menu click All Programs Click Smart Organizing Monitor for SP xxx Series Click Smart Organizing Monitor for SP xxx Series Status If the machine you are using is not selected click Select Device and then select the machine s model Click OK Onthe User Tool tab click Printer Configuration Onthe Scanner tab select the
129. urn from an energy saving mode than from Ready mode For maximum energy savings we recommend that the default setting for power management is used Products that comply with the Energy Star requirement are always energy efficient Note for the Battery and or Accumulator Symbol For EU countries only In accordance with the Battery Directive 2006 66 EC Article 20 Information for end users Annex II the above symbol is printed on batteries and accumulators This symbol means that in the European Union used batteries and accumulators should be disposed of separately from your household waste In the EU there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators Please dispose of them correctly at your local community waste collection recycling centre Notes to Users of Facsimile Unit C Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relo
130. ver cannot be lowered completely Placing Originals in the Auto Document Feeder Do not place originals mixed with different in the ADF all at once To prevent multiple sheets from being fed at once fan the bundle of your original before placing them in the ADF 41 2 Loading Paper 1 Open the input tray for the ADF CTT035 2 Adjust the guides according to the size of the originals CTT036 3 Place the aligned originals face up in the ADF The last page should be on the bottom CTT037 42 3 Printing Documents gc ZR NR NN 0 ue ae Basic Operation Use the printer driver to print a document from your computer 1 After creating a document open the Printing Preferences dialog box in the document s native application Setup Paper Prirt Qualty Watemnarks EN Orientation Erase 20d Layout Poster Page per Sheet cm QE Dim Fame Border Q Fiat then Down Duplex V Do not Pint Blank Pages i Ignore Application Collate E Smart Organizing Monitor J About Restore Defauts 9 6mm A008 Grate 2 Change any print settings if necessary The following print settings can be specified using the printer driver Printing multiple pages on a sheet Splitting a single page across multiple sheets Printing on both sides of sheets Not having blank pages print

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