Lexmark X548de
Contents
1. 36 Scanning to a computer 36 Scanning to a flash drive 36 Clearing jams 38 Avoiding jams 38 Understanding jam numbers and locations 38 200 paper jam 40 201 paper jam 40 202 paper jam 41 230 paper jam 43 235 paper jam2. 43 24x paper jam 44 250 paper jam 45 290 294 paper jams 46 Contents 3 Learning about the printer Understanding the printer control panel 2ABC 3DEF 5JKL 6MNO 4GHI 7PQRS 8TUV 9WXYZ 0 1 2 3 4 5 6 1 9 8 10 7 Item Description 1 Display View scanning copying faxing and printing options as well as status and error messages 2 Keypad 2ABC 3DEF 5JKL 6MNO 4GHI 7PQRS 8TUV 9WXYZ 0 1 Enter numbers letters or symbols on the display 3 Pause Press to cause a two or three second dial pause in a fax number In the Fax To field a Pause is represented by a comma From the home screen press to redial a fax number The button functions only within the Fax menu or with fax functions When outside of the Fax menu fax function or home screen pressing causes an error beep 4 Back In the Copy menu press to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is d
3. 28 Canceling a copy job 28 E mailing 30 Getting ready to e mail 30 Creating an e mail shortcut 30 Canceling an e mail 31 Faxing 32 Sending a fax 32 Contents 2 Creating shortcuts 33 Scanning to an FTP address 35 Scanning to an FTP address 35 Scanning to a computer or flash drive
4. Loading the standard 250 sheet tray and optional 550 sheet tray The printer has one standard 250 sheet tray Tray 1 with an attached manual feeder The 250 sheet tray the 650 sheet duo drawer and the optional 550 sheet tray support the same paper sizes and types and are loaded in the same way Note Some printer models may not support the optional 550 sheet tray CAUTION POTENTIAL INJURY To reduce the risk of equipment instability load each paper drawer or tray separately Keep all other drawers or trays closed until needed 1 Pull the tray out Note Do not remove trays while a job is printing or while Busy appears on the display Doing so may cause a jam Loading paper and specialty media 14 2 Squeeze the length guide tab and then slide the guide to the correct position for the paper size being loaded Note Use the size indicators on the bottom of the tray to help position the guide Loading paper and specialty media 15 3 If the paper is longer than letter size paper then push the green tab at the back of the tray to extend it 4 Flex the sheets back and forth to loosen them Do not fold or crease the paper Straighten the edges on a level surface 5 Load the paper stack with the recommended print side faceup 6 Make sure the paper guides are secure against the edges of the paper Note Make sure the side guides are placed tightly against the edges of the paper so that the image is registered properly on the pag
5. C Y 1 7 8 6 4 2 3 5 9 Jam number Jam location Instructions 1 200 241 In the standard 250 sheet tray and manual feeder Tray 1 1 Open the front door Inspect the area behind the front door and then remove any jams 2 Open the fuser cover Inspect the area under the cover and then remove any jams 3 Close the front door 4 Pull Tray 1 out Inspect the tray area and then remove any jams 5 Verify that the paper is loaded correctly 6 Reinsert Tray 1 2 201 Under the fuser 3 202 In the fuser 4 230 In the duplex 5 235 In the duplex Note This jam number indicates that the paper being used for a duplex print job is not supported 6 242 In the 650 sheet tray 1 Pull the 650 sheet tray out and then remove any jams 2 Reinsert the tray 7 243 In the 550 sheet duo tray Note This jam number appears only in C546dtn printer models 1 Pull the 550 sheet tray out and then remove any jams 2 Reinsert the tray 8 250 In the multipurpose feeder 1 Press the latch to the left to release the multipurpose feeder 2 Inspect the multipurpose feeder and then remove any jams 3 Close the multipurpose feeder Note You may need to open the 650 sheet duo tray to remove jammed pages behind the multipurpose feeder 9 290 294 In the ADF Open the ADF cover and then remove the jam Clearing jams 39 200 paper jam 1 Grasp the handle and pull the standard 250 sheet tray Tray
6. Printing from a flash drive Notes Before printing an encrypted PDF file enter the file password from the printer control panel You cannot print files for which you do not have printing permissions 1 Insert a flash drive into the USB port Notes If you insert the flash drive when the printer requires attention such as when a jam has occurred then the printer ignores the flash drive If you insert the flash drive while the printer is processing other print jobs then Busy appears After these print jobs are processed you may need to view the held jobs list to print documents from the flash drive Warning Potential Damage Do not touch the USB cable any network adapter any connector the memory device or the printer in the areas shown while actively printing reading or writing from the memory device A loss of data can occur Printing 25 2 From the printer control panel touch the document you want to print 3 Touch the arrows to increase the number of copies to print and then touch Print Notes Do not remove the flash drive from the USB port until the document has finished printing If you leave the flash drive in the printer after leaving the initial USB menu screen then you can still print files from the flash drive as held jobs Canceling a print job Canceling a print job from the printer control panel 1 Touch Cancel Jobs on the touch screen or press on the keypad 2 Touch the
7. c Press and then enter the shortcut number using the keypad or touch Held Jobs on the home screen and then touch Profiles d After entering the shortcut number the scanner scans and sends the document to the directory or program you specified If you touched Profiles on the home screen then locate your shortcut on the list 8 Return to the computer to view the file The output file is saved in the location or launched in the program you specified Scanning to a flash drive 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Insert the flash drive into the USB port on the front of the printer The USB Drive home screen appears 4 Select the destination folder and then touch Scan to USB drive Scanning to a computer or flash drive 36 5 Adjust the scan settings 6 Touch Scan It Scanning to a computer or flash drive 37 Clearing jams By carefully selecting paper and loading it properly you can avoid most jams If jams do occur follow the steps outlined in this section To clear a jam message and resume printing clear the entire paper path and then touch Continue If Jam Recovery is set to On then the printer pri
8. fragments are removed 3 Insert the tray 4 From the printer control panel touch Continue jam cleared Clearing jams 44 243 paper jam 1 Grasp the optional 550 sheet tray handle and then pull the tray out Note The optional 550 sheet tray is supported only in select printer models 2 Firmly grasp the jammed paper and then gently pull it out Note Make sure all paper fragments are removed 3 Insert the tray 4 From the printer control panel touch Continue jam cleared 250 paper jam 1 Remove all paper from the multipurpose feeder 2 Push the lever in the multipurpose feeder to access the jammed paper 3 Firmly grasp the jammed paper on each side and then gently pull it out Note Make sure all paper fragments are removed 4 From the printer control panel touch Continue jam cleared Clearing jams 45 290 294 paper jams 1 Remove all original documents from the ADF 2 Open the ADF cover firmly grasp any jammed paper and then gently pull it out Remove the pick arm assembly to remove hard to reach jammed paper 3 Close the ADF cover 4 Open the scanner cover firmly grasp any jammed paper and then gently pull it out Note Make sure all paper fragments are removed 5 Close the scanner cover 6 From the printer control panel touch Continue jam cleared Clearing jams 46
9. front door at the side handholds and then pull it toward you to open it 2 Grasp the jammed paper and then gently pull it out Note Make sure all paper fragments are removed 3 From the printer control panel touch Continue jam cleared 235 paper jam This jam occurs when the paper is too short for the duplex unit 1 Grasp the front door at the side handholds and then pull it toward you to open it 2 Grasp the jammed paper on each side and then gently pull it out Note Make sure all paper fragments are removed 3 Load the tray with the correct paper size A4 letter legal or folio Note When loading flex the sheets back and forth to loosen them Do not fold or crease the paper Straighten the edges on a level surface 4 Insert the tray 5 Close the front door 6 From the printer control panel touch Continue jam cleared Clearing jams 43 24x paper jam 241 paper jam 1 Grasp the handle and then pull the standard 250 sheet tray Tray 1 2 Firmly grasp the jammed paper on each side and then gently pull it out Note Make sure all paper fragments are removed 3 Insert the tray 4 From the printer control panel touch Continue jam cleared 242 paper jam 1 Grasp the optional 650 sheet tray handle and then pull the tray out Note The optional 650 sheet tray is supported only in select printer models 2 Firmly grasp the jammed paper and then gently pull it out Note Make sure all paper
10. page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings gt Paper Menu gt Custom Name gt type a name gt Submit Note This custom name will replace the Custom Type x name under the Custom Types and Paper Size and Type menus 3 Click Custom Types gt select a paper type gt Submit Assigning a custom paper type name Assign a custom paper type name to a tray when linking or unlinking trays From the home screen navigate to gt Paper Menu gt Paper Size Type gt select a custom paper type name gt select a tray gt Submit Loading paper and specialty media 22 Configuring a custom name If the printer is on a network then you can use the Embedded Web Server to define a name other than Custom Type x for each of the custom paper types loaded into the printer 1 Type the printer IP address in the address field of your Web browser Note If you do not know the IP address of the printer then you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings gt Paper Menu gt Custom Types gt select the custom name you want to configure gt select a paper or specialty media type gt Submit Loading paper and specialty media 23 Printing Printing a document Printing a document 1 From the pri
11. that menu Number of Copies is not underlined since this is the current screen If you touch an underlined word on the Number of Copies screen before the Number of Copies is set and saved then the selection is not saved and it does not become the default setting Attendance message alert If an attendance message affects a function then this icon appears and the red indicator light blinks Warning If an error condition occurs then this icon appears Learning about the printer 9 Setting up and using the home screen applications Accessing the Embedded Web Server The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer 1 Obtain the printer IP address From the printer control panel home screen From the TCP IP section in the Network Ports menu By printing a network setup page or menu settings page and then finding the TCP IP section Note An IP address appears as four sets of numbers separated by periods such as 123 123 123 123 2 Open a Web browser and then type the printer IP address in the address field The Embedded Web Server page appears Showing or hiding icons on the home screen 1 From the Embedded Web Server click Settings gt General Settings gt Home screen customization A list of basic printer functions appears 2 Select the check boxes to specify which icons appear on the printer home scree
12. 1 and manual feeder out 2 Grasp the jammed paper on each side and then gently pull it out Note Make sure all paper fragments are removed 3 Insert the tray 4 From the printer control panel touch Continue jam cleared 201 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clearing jams 40 2 Grasp the jammed paper on each side and then gently pull it out Notes Make sure all paper fragments are removed There may be a second sheet jammed if 200 xx Paper Jam and 202 xx Paper Jam appear 3 Close the front door 4 From the printer control panel touch Continue jam cleared 202 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clearing jams 41 2 Grasp the green lever and then pull the fuser cover toward you 3 Hold the fuser cover down and then remove the jammed paper Note Make sure all paper fragments are removed Clearing jams 42 The fuser cover closes when released 4 Close the front door 5 From the printer control panel touch Continue jam cleared 230 paper jam 1 Grasp the
13. Click Apply To use Remote Operator Panel from the Embedded Web Server click Applications gt Remote Operator Panel gt Launch VNC Applet Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers Exporting a configuration 1 From the Embedded Web Server click Settings or Configuration 2 Click Device Solutions gt Solutions eSF or click Embedded Solutions 3 From Installed Solutions click the name of the application you want to configure 4 Click Configure gt Export 5 Follow the instructions on the computer screen to save the configuration file and then enter a unique file name or use the default name Note If a JVM Out of Memory error occurs then repeat the export until the configuration file is saved Setting up and using the home screen applications 12 Importing a configuration 1 From the Embedded Web Server click Settings or Configuration 2 Click Device Solutions gt Solutions eSF or click Embedded Solutions 3 From Installed Solutions click the name of the application you want to configure 4 Click Configure gt Import 5 Browse to the saved configuration file and then load or preview it Note If a timeout occurs and a blank screen appears then refresh the browser and then click Apply Setting up and using the home screen app
14. Quick Reference November 2010 Contents Learning about the printer 4 Understanding the printer control panel 4 Understanding the home screen 5 Using the touch screen buttons 7 Setting up and using the home screen applications 10 Accessing the Embedded Web Server 10 Activating the home screen applications 10 Exporting and importing a configuration using the Embedded Web Server 12 Loading paper and specialty media 14 Setting the paper size and type 14 Configuring Universal paper settings 14 Loading the standard 250 sheet
15. ancel Job while Scanning appears When using the scanner glass touch Cancel Job while Scanning appears or while Scan the Next Page Finish the Job appears E mailing 31 Faxing Sending a fax Sending a fax using the touch screen 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the home screen touch Fax 4 Enter the fax number or a shortcut using the touch screen or keypad To add recipients touch Next Number and then enter the recipient s telephone number or shortcut number or search the address book Note To place a dial pause within a fax number press The dial pause appears as a comma in the Fax to box Use this feature if you need to dial an outside line first 5 Touch Fax It Sending a fax using the computer The printer driver fax option allows you to print to fax where the printer will send a queued document as a fax rather than print it The fax option functions as a normal fax machine but is controlled through the printer driver instead of the printer control panel 1 With a document open click File gt Print 2 Select the printer and then navigate to Properties gt Fax
16. d to print on different types of media one sheet at a time 1 Send a manual print job For Windows users a With a document open click File gt Print b Click Properties Preferences Options or Setup c Navigate to Paper tab gt Paper type gt Manual Paper gt OK gt OK For Macintosh users a With a document open choose File gt Print b From the Copies amp Pages or General pop up menu choose Manual Paper c Click OK or Print Loading paper and specialty media 20 2 When Load Single Sheet Feeder with paper type paper size appears load the sheet facedown into the manual feeder Load envelopes on the left side of the feeder with the flap side up Note Align the long edge of the sheet so that it is flush with the right side of the manual feeder 3 Adjust the width guides until they lightly touch the sheet Do not force the width guides against the sheet Doing so may damage the sheet 4 Push the sheet in until it stops The printer pulls it in farther Note To achieve the best possible print quality use only high quality media designed for laser printers Loading paper and specialty media 21 Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies When one linked tray is empty paper feeds from the next linked tray When the Paper Size and Paper Type settings are the same for any trays the trays are automatically linked The Paper Size setting for all t
17. e Loading paper and specialty media 16 7 Insert the tray 8 If a different type or size of paper was loaded than the type or size previously loaded in the tray then change the Paper Type or Paper Size setting for the tray from the printer control panel Note Mixing paper sizes or types in a paper tray may cause jams Loading the 650 sheet duo drawer The 650 sheet duo drawer Tray 2 consists of a 550 sheet tray and an integrated 100 sheet multipurpose feeder The drawer is loaded in the same way as the 250 sheet tray and the optional 550 sheet tray and supports the same paper types and sizes The only differences are the look of the guide tabs and the location of the paper size indicators CAUTION POTENTIAL INJURY To reduce the risk of equipment instability load each paper drawer or tray separately Keep all other drawers or trays closed until needed 1 2 3 1 Length guide tabs 2 Size indicators 3 Width guide tabs Loading paper and specialty media 17 Loading the multipurpose feeder 1 Push the multipurpose feeder latch to the left 2 Open the multipurpose feeder 3 Grasp the extension and pull it straight out until it is fully extended 4 Prepare the paper for loading Flex sheets of paper back and forth to loosen them Do not fold or crease the paper Straighten the edges on a level surface Hold transparencies by the edges Straighten the edges on a level surface Note Avoid touching t
18. eleted by pressing numerous times In the Fax Destination List press to delete the right most digit of a number entered manually You can also press to delete an entire shortcut entry Once an entire line is deleted another press of causes the cursor to move up one line In the E mail Destination List press to delete the character to the left of the cursor If the character is in a shortcut then the shortcut is deleted 5 USB port Insert a flash drive to send data to the printer or to scan a file to the flash drive 6 Home Press to return to the home screen Learning about the printer 4 Item Description 7 Submit Press to initiate the current job indicated on the display From the home screen press to start a copy job with the default settings If pressed while a job is scanning then the button has no effect 8 Indicator light Off The printer is off Blinking green The printer is warming up processing data or printing Solid green The printer is on but idle Blinking red Operator intervention is needed 9 Stop Press to stop all printer activity A list of options is offered once Stopped appears on the display 10 Sleep Press to put printer into or out of Sleep Mode Understanding the home screen When the printer is turned on the display shows a basic screen referred to as the home screen Touch the home screen buttons and icons to initiate an action such as cop
19. f more than three jobs exist in a column then an arrow appears enabling you to scroll through the jobs Change Language Launch the Change Language pop up window that allows you to change the primary language of the printer Using the touch screen buttons Note Your home screen icons and buttons may vary depending on your home screen customization settings and administrative setup Sample touch screen Touch To Submit Submit changes made in the printer settings Sample Copy Print a sample copy Right arrow Scroll to the right Learning about the printer 7 Touch To Left arrow Scroll to the left Home Return to the home screen Right increase Select a higher value Left decrease Select a lower value Exit Exit from the current screen Tips Open a context sensitive Help dialog on the touch screen Other touch screen buttons Touch To Accept Save a setting Cancel Cancel an action or a selection Exit a screen and lets you return to the previous screen without saving changes Reset Reset values on the screen Learning about the printer 8 Touch To Radio button Select or clear an item Features Feature Description Menu trail line Menus gt Settings gt Copy Settings gt Number of Copies A menu trail line is located at the top of each menu screen This feature shows the path taken to arrive at the current menu Touch any of the underlined words to return to
20. he job is canceled the copy screen appears Canceling a copy job while the pages are being printed 1 Touch Cancel Job on the touch screen or press on the keypad 2 Touch the job you want to cancel 3 Touch Delete Selected Jobs The remaining print job is canceled The home screen appears Copying 29 E mailing Getting ready to e mail Setting up the e mail function 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings 3 Under Default Settings click E mail FTP Settings 4 Click E mail Settings gt Setup E mail Server 5 Fill in the fields with the appropriate information 6 Click Submit Configuring e mail settings 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings gt E mail FTP Settings gt E mail Settings 3 Fill in the fields with the appropriate information 4 Click Submit Creating a
21. he print side of transparencies Be careful not to scratch them Loading paper and specialty media 18 Flex a stack of envelopes back and forth to loosen them Straighten the edges on a level surface Warning Potential Damage Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the printer 5 Locate the stack height limiter and tab Note Do not exceed the maximum stack height by forcing paper under the stack height limiter 1 2 3 4 1 Tab 2 Stack height limiter 3 Width guide 4 Size indicators 6 Load the paper and then adjust the width guide to lightly touch the edge of the paper stack Load paper card stock and transparencies with the recommended print side facedown and the top edge entering first Loading paper and specialty media 19 Load envelopes with the flap side up Notes Do not load or close the multipurpose feeder while a job is printing Load only one size and type of paper at a time 7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing Paper should lie flat in the multipurpose feeder Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled 8 From the printer control panel set the Paper Size and Paper Type Loading the manual feeder The standard 250 sheet tray has an integrated manual feeder that can be use
22. is function and not from any other application Held Jobs Display all current held jobs Other buttons that may appear on the home screen Touch To Search held jobs Search on any of the following items User name for held or confidential print jobs Job names for held jobs excluding confidential print jobs Profile names Bookmark container or print job names USB container or print job names for supported file types Release Held Fax Access the list of held faxes Note This button appears only when there are held faxes with a scheduled hold time previously set Lock Device Open a password entry screen Enter the correct password to lock the printer control panel Note This button appears only when the printer is unlocked and password has been set Unlock Device Open a password entry screen Enter the correct password to unlock the printer control panel Note This button appears only when the printer is locked The printer control panel buttons and shortcuts cannot be used while this appears Learning about the printer 6 Touch To Cancel Jobs Open the Cancel Jobs screen The Cancel Jobs screen shows three headings Print Fax and Network The following options are available under the Print Fax and Network headings Print job Copy job Fax profile FTP E mail send Each heading has a list of jobs shown in a column under it which can show only three jobs per screen I
23. job you want to cancel and then touch Delete Selected Jobs Canceling a print job from the computer For Windows users 1 Open the printers folder a Click or click Start and then click Run b In the Start Search or Run box type control printers c Press Enter or click OK 2 Double click the printer icon 3 Select the print job you want to cancel 4 From the keyboard press Delete Printing 26 For Macintosh users In Mac OS X version 10 5 or later 1 From the Apple menu choose System Preferences gt Print amp Fax gt Open Print Queue 2 From the printer window select the print job you want to cancel 3 From the icon bar at the top of the window click the Delete icon In Mac OS X version 10 4 or earlier 1 From the Finder navigate to Go gt Applications 2 Double click Utilities gt Print Center or Printer Setup Utility 3 Double click the printer icon 4 From the printer window select the print job you want to cancel 5 From the icon bar at the top of the window click the Delete icon Printing 27 Copying Making copies Making a quick copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Adjust the paper guides when loading a document into the ADF N
24. lications 13 Loading paper and specialty media This section explains how to use the 250 sheet tray the manual feeder an optional 550 sheet tray and the 650 sheet duo drawer with an integrated multipurpose feeder It also includes information about paper orientation setting the Paper Size and Paper Type and linking and unlinking trays Setting the paper size and type The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu The Paper Type setting must be set manually for all trays that do not contain plain paper From the home screen navigate to gt Paper Menu gt Paper Size Type gt select a tray gt select the paper size or type gt Submit Configuring Universal paper settings The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu Then specify all of the following Universal size settings for your paper Units of Measure Portrait Width Portrait Height Note The smallest supported Universal size is 76 x 127 mm 3 x 5 in the largest size is 216 x 356 mm 8 5 x 14 in 1 From the home screen navigate to gt Paper Menu gt Universal Setup gt Units of Measure gt select a unit of measure 2 Touch Portrait Width or Portrait Height gt select the width or height gt Submit
25. n Cleared check box items are hidden 3 Click Submit Activating the home screen applications For detailed information about configuring and using the home screen applications contact the place where you bought the printer Forms and Favorites Icon Description The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen For example you can print the latest version of a form exactly when you need it This eliminates inventories of printed forms that can easily become outdated Note The printer must have permission to access the network folder FTP site or Web site where the bookmark is stored From the computer where the bookmark is stored use sharing security and firewall settings to allow the printer at least a read access For help see the documentation that came with your operating system Setting up and using the home screen applications 10 To configure Forms and Favorites do the following 1 From the Embedded Web Server click Settings gt Device Solutions gt Solutions eSF gt Forms and Favorites 2 Define the bookmarks and then customize the settings 3 Click Apply To use the application touch Forms and Favorites on the home screen and then navigate through form categories or search for forms based on a form number name or description Scan to Network Icon Description The application le
26. n e mail shortcut Creating an e mail shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings 3 Under Other Settings click Manage Shortcuts gt E mail Shortcut Setup E mailing 30 4 Type a unique name for the recipient and then enter the e mail address Note If you are entering multiple addresses then separate each address with a comma 5 Select the scan settings Format Content Color and Resolution 6 Enter a shortcut number and then click Add If you enter a number that is already in use then you are prompted to select another number Creating an e mail shortcut using the touch screen 1 From the home screen navigate to E mail gt Recipient gt type an e mail address To create a group of recipients touch Next address and then type the next recipient s e mail address 2 Touch 3 Type a unique name for the shortcut and then touch Done 4 Verify that the shortcut name and number are correct and then touch OK If the name or number is incorrect then touch Cancel and then reenter the information Canceling an e mail When using the ADF touch C
27. nter control panel Paper menu set the Paper Type and Paper Size to match the loaded paper 2 Send the print job For Windows users a With a document open click File gt Print b Click Properties Preferences Options or Setup c Adjust settings as necessary d Click OK gt Print For Macintosh users a Customize the settings as needed in the Page Setup dialog 1 With a document open choose File gt Page Setup 2 Choose a paper size or create a custom size to match the loaded paper 3 Click OK b Customize the settings as needed in the Print dialog 1 With a document open choose File gt Print If necessary click the disclosure triangle to see more options 2 From the Print dialog and pop up menus adjust the settings as needed Note To print on a specific paper type adjust the paper type setting to match the loaded paper or select the appropriate tray or feeder 3 Click Print Adjusting toner darkness 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings gt Print Settings gt Quality Menu gt Toner Darkness 3 Adjust the toner darkness setting 4 Click Submit Printing 24 Printing from a flash drive
28. nts a new copy of the page that jammed If Jam Recovery is set to Auto then the printer reprints the jammed page if enough printer memory is available Avoiding jams Paper tray recommendations Make sure the paper lies flat in the tray Do not remove a tray while the printer is printing Do not load a tray while the printer is printing Load it prior to printing or wait for a prompt to load it Do not load too much paper Make sure the stack height does not exceed the indicated maximum height Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing too tightly against the paper or envelopes Push the tray in firmly after loading paper Paper recommendations Use only recommended paper or specialty media Do not load wrinkled creased damp bent or curled paper Flex and straighten paper before loading it Do not use paper that has been cut or trimmed by hand Do not mix paper sizes weights or types in the same stack Make sure all sizes and types are set correctly in the printer control panel menus Store paper per manufacturer recommendations Understanding jam numbers and locations When a jam occurs a message indicating the jam location appears The following illustration and table list the paper jams that can occur and the location of each jam Open doors and covers and remove trays to access jam locations Clearing jams 38 K M
29. of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings gt Manage Shortcuts gt Fax Shortcut Setup Note A password may be required If you do not have an ID and password get one from your system support person 3 Type a unique name for the shortcut and then enter the fax number To create a multiple number shortcut enter the fax numbers for the group Note Separate each fax number in the group with a semicolon 4 Assign a shortcut number If you enter a number that is already in use then you are prompted to select another number 5 Click Add Creating a fax destination shortcut using the touch screen 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides Faxing 33 3 From the home screen navigate to Fax gt enter the fax number To create a group of fax numbers touch Next number and then enter the next fax number 4 Navigate to gt enter a name for the sho
30. ote Make sure the size of the original document and the copy paper size are the same Failure to set the proper size may result to a cropped image 3 From the printer control panel press to start copying Copying using the ADF 1 Load an original document faceup short edge first into the ADF Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Adjust the paper guides 3 From the home screen navigate to Copy gt change the copy settings gt Copy It Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the upper left corner 2 From the home screen navigate to Copy gt change the copy settings gt Copy It 3 If you have more pages to scan then place the next document on the scanner glass and then touch Scan the Next Page 4 Touch Finish the Job to return to the home screen Canceling a copy job Canceling a copy job while the document is in the ADF When the ADF begins processing a document the scanning screen appears To cancel the copy job touch Cancel Job on the touch screen Copying 28 A Canceling scan job screen appears The ADF clears all pages in the ADF and cancels the job Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen A Canceling scan job screen appears Once t
31. rays must be set manually from the Paper Size menu The Paper Type setting must be set for all trays from the Paper Type menu The Paper Type menu and the Paper Size menu are both available from the Paper Size Type menu Unlinking trays Change one of the following tray settings Paper Type Paper Type names describe the paper characteristics If the name that best describes your paper is used by linked trays then assign a different Paper Type name to the tray such as Custom Type x or define your own custom name Paper Size Paper Size settings must be set manually from the Paper Size menu Note Trays that do not have the same settings as any other tray are not linked Warning Potential Damage Do not assign a Paper Type name that does not accurately describe the type of paper loaded in a tray The temperature of the fuser varies according to the specified Paper Type Prints may not be properly processed if an inaccurate Paper Type is selected Creating a custom name for a paper type If the printer is on a network you can use the Embedded Web Server to define a name other than Custom Type x for each of the custom paper types loaded into the printer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup
32. rt a flash drive into the USB port of the printer and then follow the instructions on the printer home screen display to run the setup wizard To use My MFP insert the flash drive into the USB port of the printer whenever you want to copy fax or scan Setting up and using the home screen applications 11 WS Scan Icon Description The Web Services Scan application lets you scan documents at the printer and then send the scanned image to your computer WS Scan is a Microsoft application that is similar to Scan to Network but has the capability of sending the scanned document to a Windows based application To learn more about WS Scan refer to the Microsoft documentation Note The icon appears on the printer home screen only when there is a Windows 7 or Windows Vista client currently registered with the printer Remote Operator Panel This application shows the printer control panel on your computer screen and lets you interact with the printer control panel even when you are not physically near the printer From your computer screen you can view the printer status release held print jobs create bookmarks and do other print related tasks you might normally do while standing at the printer To activate Remote Operator Panel do the following 1 From the Embedded Web Server click Settings gt Device Solutions gt Solutions eSF gt Remote Operator Panel 2 Select the Enabled check box and then customize the settings 3
33. rtcut gt Done gt OK gt Fax It Faxing 34 Scanning to an FTP address Scanning to an FTP address Scanning to an FTP address using the touch screen 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the home screen navigate to FTP gt FTP gt type the FTP address gt Send It Scanning to an FTP address using a shortcut number 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Press and then enter the FTP shortcut number 4 Touch Send It Scanning to an FTP address using the address book 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF adj
34. tab gt Enable fax 3 Enter the recipient fax number s in the Fax number s field Fax numbers can be entered manually or by using the Phone Book feature 4 If necessary enter a prefix in the Dialing prefix field 5 Select the appropriate paper size and page orientation 6 If you want to include a cover page with the fax then select Include cover page with fax and enter the appropriate information 7 Click OK Faxing 32 Notes The Fax option is available for use only with the PostScript driver or the Universal Fax Driver For information on installing these drivers see the Software and Documentation CD The Fax option must be configured and enabled in the PostScript driver under Configuration tab before it can be used If the Always display settings prior to faxing check box is selected then you will be prompted to verify the recipient information before the fax is sent If this check box is not selected then the queued document will be sent automatically as a fax when you click OK on the Fax tab Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number A shortcut can be created to a single fax number or a group of fax numbers 1 Type the printer IP address into the address field
35. tray and optional 550 sheet tray 14 Loading the 650 sheet duo drawer 17 Loading the multipurpose feeder 18 Loading the manual feeder 20 Linking and unlinking trays 22 Printing 24 Printing a document 24 Printing from a flash drive 25 Canceling a print job 26 Copying 28 Making copies
36. ts you capture a digital image of a hard copy document and route it to a shared network folder Immediately upon delivery the file is available to anyone permitted to access the folder You can define up to 30 unique folder destinations Notes The printer must have permission to write to the destinations From the computer where the destination is specified use sharing security and firewall settings to allow the printer at least a write access For help see the documentation that came with your operating system The Scan to Network icon appears only when one or more destinations are defined To configure Scan to Network do the following 1 From the Embedded Web Server click Settings gt Device Solutions gt Solutions eSF gt Scan to Network 2 Specify the destinations and then customize the settings 3 Click Apply To use the application touch Scan to Network on the home screen and then follow the printer display prompts My MFP Icon Description The application lets you customize your touch screen settings and store those preferences on a flash drive Each time you want to copy fax or scan insert the flash drive into the USB port of the printer All your personal preferences are automatically uploaded including job settings home screen preferences and address book Note The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer To activate My MFP inse
37. ust the paper guides 3 From the home screen navigate to FTP gt FTP gt gt enter the name of recipient gt Browse shortcuts gt name of recipient gt Search Scanning to an FTP address 35 Scanning to a computer or flash drive Scanning to a computer 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Scan Profile gt Create 3 Select your scan settings and then click Next 4 Select a location on your computer where you want to save the scanned output file 5 Enter a scan name The scan name is the name that appears in the Scan Profile list on the display 6 Click Submit 7 Review the instructions on the Scan Profile screen A shortcut number was automatically assigned when you clicked Submit You can use this shortcut number when you are ready to scan your documents a Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass b If you are loading a document into the ADF then adjust the paper guides
38. ying faxing or scanning to open the menu screen or to respond to messages Note Your home screen icons and buttons may vary depending on your home screen customization settings administrative setup and active embedded solutions Touch To Copy Access the Copy menus and make copies E mail Access the E mail menus and send e mails Fax Access the Fax menus and send fax Learning about the printer 5 Touch To Access the printer menus Note These menus are available only when the printer is in the Ready state FTP Access the File Transfer Protocol FTP menus and scan documents directly to an FTP server Status message bar Show the current printer status such as Ready or Busy Show printer conditions such as Toner Low or Cartridge Low Show intervention messages so the printer can continue processing Status Supplies Display a warning or error message whenever the printer requires intervention to continue processing Access the messages screen for more information on the message and how to clear it USB or USB Thumbdrive View select print scan or e mail photos and documents from a flash drive Note This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer Bookmarks Create organize and save a set of bookmarks URL into a tree view of folders and file links Note The tree view supports only bookmarks created from th
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