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Fujitsu ScanSnap S1300i Deluxe

1. CardMinder Sec 3 ert the senha EzE waea eaa bste Application Mobile Salesforce lt Inkage Emal Web Searching Application Mabile tinkage Cloud inkage Ti PP oatanese re Cusers umeDocumentsicaraMindenENTRYDS 5D Folder List AK Cardimage ax Inbox Exported Mobile E Trash ABCD LIMITED Full Name Company _ ziP P 1 Howard Brown Project Manager Software Research www ABCD com 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com ax Howard Brown 5 ABCD LIMITED e7664 1111 1234 Funciton Avenue San Rose CA __ 200 000 0000 k Recognition language Engish Re ee ee Oe HINT For details about the functions of CardMinder and how to use it refer to CardMinder User s Guide and CardMinder Help 155 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select CardMinder Scan snap Color Image Scanner
2. OK Cance Apply HINT ScanSnap Manager also links with Scan to E mail when you select Scan to E mail from the Profile drop down list of the ScanSnap setup dialog box Scan to E mail from the Left Click Menu 123 Actions for Windows Users 3 Change the settings for Scan to E mail If you do not want to change any settings go to step 4 1 Click the Application Settings button Select the application you would like to use Application Scan to E mail v Application Settings The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help santot Options Show preview Set a Document Open Password for PDF files Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message aris 16 MB 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 124 Actions for Windows Users 6 Press the Scan button on the ScanSnap to start a scan The Scan to E mail dialog box appears when the scanning is completed If you clear the Show previe
3. 068 243 E Deleting Blank Pages from the Scanned Image ec eeeeeeeeeeeeeeeeeees 245 E Correcting Skewed Character StringS eeeeeeeeeeeeeeeeeeeeeeeeeees 247 E Correcting the Orientation of Scanned Images ce eeeeeeeeeeeeeeeeeeees 249 E Scanning Documents of Different Widths or Lengths in One Batch 251 E Long Page Scanning eese eerie erte eneee Uisne aeiio aai 255 E Saving Scanned Images in Multiple PDF Files errr 257 E Creating Searchable PDF Files ecseceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 259 E Automatically Setting Keywords for PDF Files 262 E Setting Document Open Passwords for PDF Files 0006 267 Using the ScanSnap for Mac OS Users cccsseeeeeeeeeeees 271 ScanSnap Manager Icon and Operations cccccsseeeeeeeeeeeeeeeees 272 E ScanSnap Manager Menu ccceeeee eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 273 BBS he a See ices es a seca Resa cals cae eS cet e e eed 275 How to Perform a Scan cece ceeeeecceceeeeeeeeeeeeeeeeeeeeeeeeeeseaaeeeeeeseneenenees 276 E PS PA AO Mcee e hah end pies eGo sua a vk nica ex Seve sas Cd ous eat 276 E Using the Quick MeMNU cccceeeeeeeedseeeseesenceecccctecensecteeetdeeeseneeneees 277 E Without Using the Quick MeNnu eceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 282 E Stopping the SCAM isi ccaatalvacanadees ade hcks sda scans deswasedeenegac tend sebdyvecaonvole
4. 202 Cloud Services for Windows Users 3 Click the Scan to Evernote Note con el ATTENTION You cannot start scanning when the Quick Menu is displayed Save the JPEG file to Evernote before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed gt If PDF pdf is selected for File format in the File option tab of the ScanSnap setup dialog box a separate JPEG file will be created from each page of the PDF file The following window appears during file creation Scan to Evernote Note Creating image data from PDF file Target file pdf Processing status Page 5 5 Evernote for Windows starts up and the JPEG file is saved to Evernote HINT When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 203 Cloud Services for Windows Users Without Using the Quick Menu HINT To disable the Quick
5. HINT Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed 390 Cloud Services for Mac OS Users Saving to Google Docs starts Click the Close button to close the Scan to Google Docs TM window when the saving is completed 8 0 0 Scan to Google Docs TM Successfully saved to Google Docs TM Target file _12_14 09 _32_53 pdf Processing status Document 1 1 File size 0 24MB 0 24MB _ Close this window when save completes If you select the Close this window when save completes checkbox above the Scan to Google Docs TM window will automatically close from next scanning on when the saving is completed Cose HINT Google Docs does not start up after the saving has completed To check the saved PDF file start a web browser and log in to Google Docs 391 Cloud Services for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 27
6. New Delete Respond Actions 5 Open 2 13 2011 6 56 PM gO gt Computer esere 2 Search ScanSnap Folder P Organize v v g s fens Name Size Item type Date modified EE Desktop BR Downloads T Recent Places ir ScanSnap Folder No items match your search BH Desktop i Libraries B trans J Computer a Floppy Disk Drive A amp Local Disk C amp DVD CD RW Drive D amp ScanSnap Folder ig Network ScanSnap Folder is now available Before you scan make sure that the ScanSnap is connected Click here to configure the settings for ScanSnap Folder 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 5 Press the Scan button on the ScanSnap to start a scan The ScanSnap Folder dialog box appears when the scanning is completed 237 ScanSnap Folder Operations for Windows Users 6 Check the scanned image in the preview area In the ScanSnap Folder dialog box you can rename the file and convert the file format For details about the ScanSnap Folder dialog box refer to the ScanSnap Manager Help Combined file size Convert file format Convert file format when saving Convert to JPEG Save scanned images to file Preview
7. When the Use a fixed password check box is cleared in step 3 the following dialog box appears after scanning is completed ScanSnap Manager Enter password es Enter password for PDF file Password Confirm cance Type in the same password in the Password and Confirm fields and then click the OK button HINT The following characters can be used to set passwords Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt I If you click the Cancel button the PDF file is saved without a password The scanned image is saved as a password protected PDF file ATTENTION It is not possible to open a PDF file if you forget the password 270 Using the ScanSnap for Mac OS Users CPI IO This chapter explains how to perform scanning configure scan settings add change or delete profiles as well as various scanner functions and uses ScanSnap Manager Icon and Operations 00000 cece eee ees 272 How t Perform a Scan ofc eae ein eae th he See eee ase Eka eae as 276 Configuring ScanSnap Manager is a s a saaana SS oa ee ae RSTn Berke we 287 ACCIONS eoi aei ee Wiha te ltd eee a ee aad ets aa ea aad he arts eens Beene 308 CIGUG SEIVICES 2 6 rinsi ie 5 5 areal ce Ok SOMERS Da etre Roan be oe Ge 368 Using the ScanSnap in Various Ways a a aaas aaa aaaeeeaa 413 271 ScanSnap Manager Icon and Operations for Mac OS Users
8. e Set the marked text as a keyword for the PDF file OK Available Quick Menu Setting Item Used Not used First marked section OK OK All marked sections OK OK 481 e Convert to Searchable PDF Setting Items With Without the Quick Menu OK Available Quick Menu Setting Item Used Not used Convert to Searchable PDF OK OK e Language OK Available Quick Menu Setting Item Used Not used Language OK OK e Target pages OK Available Quick Menu Setting Item Used Not used First page OK OK All pages OK OK e Option OK Available NA Not available Quick Menu Setting Item Used Not used Multipage PDF whole batch in one PDF OK OK Generate one PDF file per n page s OK OK Windows Set a password for PDF file NA OF 482 Setting Items With Without the Quick Menu Paper e Paper size OK Available Quick Menu Setting Item Used Not used Automatic detection OK OK A4 210 x 297 mm OK OK A5 148 x 210 mm OK OK A6 105 x 148 mm OK OK B5 JIS 182 x 257 mm OK OK B6 JIS 128 x 182 mm OK OK Post card 100 x 148 mm OK OK Business card 90 x 55 mm 55 x 90 mm OK OK Letter 8 5 x 11 in 216 x 279 4 mm OK OK Legal 8 5 x 14 in 216 x 355 6 mm OK OK e Customize OK Available Quick Menu Settin
9. A confirmation message appears 3 Click the Yes button Resetting the PAD ASSY counter Are you sure a gt The PAD ASSY Count is reset to 0 8 0 0 ScanSnap Manager Check consumable status H Check the number of sheets scanned Reset the counter when the consumable is replaced Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER PAD ASSY co o Reset PAD ASSY Suggested replacement cycle 100 000 sheets 10 000 sheets 457 Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller in the following procedure 1 Unplug the cables from the ScanSnap 2 Remove all documents from the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section ADF paper chute cover ADF top section ADF release tab 4 Remove the sheet guide Hold the squeeze clips on both ends and lift it up and away Squeeze clip J Squeeze clip 458 Replacing the Pick Roller 5 Rotate the bushing left Bushing Shaft 6 Remove the pick roller with its shaft Gently lift the left part of the pick roller shaft about 5 mm move it towards the left and then pull it out Pick roller ATTENTION The area around the pick roller may get dirty due to paper dust and cause scan errors Wipe the dirt off with a dry cloth moistened with Cleaner F1 to prevent such errors Do not use water mild detergent or aeroso
10. Attach to e mail gt page 117 Print gt page 128 ED Attach to e mail gt page 316 Print gt page 325 Compatible with both Windows and Mac OS You can use the ScanSnap in a manner that best suits your office environment in either Windows or Mac OS The following functions are not available for Mac OS e Color high compression e Loading the document face up e Setting passwords for PDF files Convert paper documents into Word Excel PowerPoint files Use the bundled ABBYY FineReader for ScanSnap to directly convert the scanned image into a Word Excel PowerPoint file In Mac OS only conversion to Word and Excel files is supported iim gt page 142 CET gt page 331 e Organize and manage scanned images by linking with ScanSnap Organizer imp Setting a keyword Intelligent Indexing Keywords can be set by the following methods Recognize a character string on a page OCR and set as a keyword Zone OCR Set any character string as a keyword Seta marked character string as a keyword Marker Index Drag and drop a keyword from the keyword list Keyword Addition by Drag amp Drop The keywords can be viewed in thumbnails Keyword Overlay Distributing files by keyword Automatic Keyword Sort Files can also be sorted into folders according to the keyword set for files as a sorting condition Search a variety of files Search Engine Selection Files can be found quickly searched
11. Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents of complex layouts as well as documents including unreadable characters It may take extra time to process text recognition for these documents When converting to Excel files if the recognition result exceeds 65 536 lines no more results are saved When converting to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced 333 Actions for Mac OS Users HINT You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window Select Applications gt ABBYY FineReader for ScanSnap gt FineReader for ScanSnap Preferences Then select FineReader for ScanSnap menu gt Preferences to display the following window 8 0 0 FineReader for ScanSnap Preferences S755 Scan to Searchable PDF Scan to Excel Scan to Word Recognition Languages select one or more English Abkhaz Adyghe Afrikaans Agul Albanian Altai Armenian Eastern Armenian Grabar Armenian We it is not recommended to select more than 3 languages M Open file after recognition _ Ask for file name before saving Delete scanned images after recognition
12. The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab either select or clear the Notify of the communication status check box r al ScanSnap Manager Preferences Automatic Linkage Status Display Auto Startup Power Notice of communication status Select whether to notify of the ScanSnap s communication status with a pop up balloon V Notify of the communication status Show scan progress status Select whether to show the scan progress status 7 Show the scan progress status recommended Cz Gos If you select the Notify of the communication status check box you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify of the communication status check box you will not be notified of the communication status 3 Click the OK button to close the ScanSnap Manager Preferences dialog box 106 Configuring ScanSnap Manager for Windows Users E Showing the Scanning Progress When scanning starts the ScanSnap Manager Image scanning and file saving dialog box appears The ScanSnap Manager Image scanning and file saving dialog box consists of the following Scan status Scan settings Saved Preview Also note that you can stop scanning by clicking the Stop button in the ScanSnap Manager Image scanning and file saving dialog box For details
13. ABBYY FineReader for ScanSnap Cardiris The procedure is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the ScanSnap icon eoo ScanSnap R 5 items ym STan Slap Color Image Scanner eaaa ScanSnap Other Software e i PDF Troubleshooting Readme installation A PDF Operator s Guide gt A confirmation message appears 58 Installing in Mac OS A Click the Continue button This package will run a program to wi determine if the software can be installed Ta To keep your computer secure you should only run programs or install software from a trusted source If you re not sure about this software s source click Cancel to stop the program and the installation gt The Install ScanSnap window appears displaying the Welcome to the ScanSnap Installer screen 5 Click the Continue button The Important Information screen appears 6 Read Important Information and then click the Continue button gt The Software License Agreement screen appears T Read the END USER LICENSE AGREEMENT and click the Continue button A confirmation message appears 8 To accept the license agreement click the Agree button To continue installing the software you must agree to the terms of the software license
14. C Use Quick Menu Profile Recommended Small File High Quality Standard X E Application jc Save Scanning File optio z Compression Selectthe application you would like to use Application OI CardMinder x Application Settings Add or Remove OK Cancel Apply ATTENTION It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent HINT ScanSnap Manager also links with CardMinder when you select CardMinder from the Profile drop down list of the ScanSnap setup dialog box CardMinder from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 156 Actions for Windows Users 4 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover To scan multiple business cards load them in a pile Do not leave space between the side guides and business cards 5 Press the Scan button on the ScanSnap to start a scan The CardMinder window appears 6 Check the scanned card image and the text recognition result g Jka CardMinder E Home Data Editing Image Operation View Search cards h J Ar eA XD e fo Rec
15. Ell Photo album a Contacts Delivery Editing oe Show Cc amp Bec 5 online The Open dialog box appears 235 ScanSnap Folder Operations for Windows Users 2 Click Computer My Computer for Windows XP ra ES GO gt Computer gt X Search Computer p Organize v gv Fr Favorites 4 Hard Disk Drives 1 EE Desktop Local Disk C B Downloads _ _ 1 Recent Places mhen amp ScanSnap Folder 4 Devices with Removable Storage 2 WD Desktop lt al Floppy Disk Drive A 7 Libraries 2 a DVD CD RW Drive D Sm Networl 4 Oth 1 r g Control Panel pani e i SS E Recycle Bin ScanSnap Folder gp 195 System Folder File name AltFies 57 7 4 HINT For Windows 7 or Windows Vista when you select the ScanSnap Folder registered in Favorites Favorite Links for Windows Vista scanning becomes available in some applications 236 ScanSnap Folder Operations for Windows Users 3 Select ScanSnap Folder A pop up balloon appears from the ScanSnap Manager icon on the task bar and scanning becomes available O o EAL Drafts Windows Live Mail Home Folders View Accounts kA E ma re 8 x IDG amp Ga Ati a j Send Receive a 62 Watch Q Work offline Email Photo Items Junk Delete Reply Reply Forward Instant Addto Unread Move r n message email all message calendar read to dy Encoding
16. HINT The e mail program configured in Mail when you select Mail menu gt Preferences gt General button gt Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 310 Without Using the Quick Menu gt page 313 309 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed 3 Click the Scan to Folder icon Waal The Scan to Folder window appears 310 Actions for Mac OS Users 4 Check the scanned image in the preview area In the Scan to Folder window you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For de
17. Normal Setting for text only document M Allow automatic blank page removal Correct skewed character strings automatically M Allow automatic image rotation Cancel OK 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the 7 button in the upper left corner to close the ScanSnap setup window T Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 8 Press the Scan button on the ScanSnap to start a scan Scanned image is saved without any blank pages 418 Using the ScanSnap in Various Ways for Mac OS Users E Correcting Skewed Character Strings When documents with skewed character strings are scanned the ScanSnap is able to detect the skewed character strings and correct them To correct skewed character strings change the settings in the following procedure HINT You do not have to enable Correct skewed character strings automatically when Automatic detection is specified for Paper size in the Paper tab of the ScanSnap setup window because the skewed image is always corrected when documents are scanned by this setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 419 Using the ScanSnap in
18. ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running The icon automatically appears in the Dock when Mac OS starts up The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below This guide uses examples of power cable connection Status ScanSnap Manager icon Power cable connection USB bus power cable connection 5 9 Communicating Not communicating A menu is displayed when you click the ScanSnap Manager icon while pressing the control key on the keyboard HINT When you add the ScanSnap Manager icon to the Dock normally 5 appears A blue light appears under the ScanSnap Manager icon when ScanSnap Manager is running 212 ScanSnap Manager Icon and Operations for Mac OS Users E ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon 9 while pressing the control key on the keyboard Click while pressing the control key on the keyboard Duplex Scan Simplex Scan Settings Profile Profile Management Check consumable status Help Options Show All Windows Hide Quit Item Function Duplex scan Scans both sides of the document Follow
19. Scanned image is saved with skewed character strings corrected 421 Using the ScanSnap in Various Ways for Mac OS Users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains same size documents of different page orientations The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches To rotate scanned images to their correct orientations change the settings in the following procedure ATTENTION Since this option determines the document s page orientation based on the character strings printed on the document the following types of documents may be rotated to the wrong orientation In that case clear the Allow automatic image rotation checkbox 1 Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents w
20. i Jul lof1 gt gt gt Printer Default Settings Two Sided Pages All From 1 Paper Size A4 Orientation Te ES Scan to Print Presets Copies to 1 210 by 297 mm Shrink to paper size Allow automatic rotation M Center the image and print M Save scanned image 2 PDF Hide Details 6 Click the Print button The scanned image is printed ATTENTION Print Cancel You cannot start scanning after the Quick Menu is displayed and before the Print window is closed Close the Print window before scanning the next document Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Print window is closed 327 Actions for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 From the Application pop up menu in the Application tab select Scan to Print x Scan snap Color image Scanner _ Use Quick Menu Profile Recommended Small File High Quality S
21. id ai HINT When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device 5 Click the Close button to close the Scan to Mobile dialog box when sending of the scanned image is completed HINT The Scan to Mobile dialog box closes automatically when the mobile device is disconnected from the computer 178 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed STan Snap A a a eq es Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer g 3 Koi ke g a Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote ScantoGoogle Scan to Salesforce Document Note Docs TM Chatter Eoc G amp G eB OO a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePo
22. 115 Actions for Windows Users T Click the Save button The scanned image file is saved in the specified folder When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box a new message window appears listing the destination folder path where the file is saved Tl OL Ye New Mesage Message Insert Options E cat j2 SHIRE nanne S 5 v 5 Aa Md Clipboard B Z U abe X x g A Piin Photo album Contacts Delivery Editing e v a Font Paragraph Plain text Insert Show Cc amp Bcc C Users Documents C Users ow Documents 116 Actions for Windows Users E Attaching Files to E Mail This section explains how to attach the scanned image file to an e mail message HINT The default e mail program is used as the e mail program to link with The e mail program may not properly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software Configure e mail program settings in the following procedure Windows 7 Windows Vista 1 Select Start menu gt Default Programs gt Set your default programs The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows XP
23. ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter window is closed Close the Scan to Salesforce Chatter window before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed HINT Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log in to Salesforce 400 Cloud Services for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Salesforce Chatter x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard sal s Application J 3 Save fi Scanning File option C Paper ifs Compression Select the application you would like to use Application Scan to Salesforce Chatter Application Settings Add or Remove Hide a Apply HINT When yo
24. HINT The ScanSnap setup window retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the window is displayed in detail view mode next time you open it 290 Configuring ScanSnap Manager for Mac OS Users 3 Set the scan settings in each tab s Application Save i Scanning File option C Paper Q Compression Specify the scanning mode and options you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto color detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Option Hide Apply The following items can be configured in each tab For details refer to the ScanSnap Manager Help Application tab Application to be used with the ScanSnap Save tab Folder in which scanned image is saved File name used for saving the scanned image Scanning tab Scanning Which image quality to scan with use color gray or black amp white scan in simplex or duplex mode enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation and Continue scanning after current scan is finished File option tab File format of the scanned image pdf jpg Whether to perform text recognition on a marked character
25. Manuals Read the following manuals as needed when using the ScanSnap Manual Description Location Safety Precautions Read this manual before you start using the product because it contains important information about the safe use of the ScanSnap ScanSnap 1300i Getting Started This manual explains about the ScanSnap package contents software installation connecting the ScanSnap and checking the operation Included in the package ScanSnap 1300i Operator s Guide this manual Read this manual for information about the basic operations of the ScanSnap software installation scanning methods various settings and handling of the ScanSnap Select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Operator s Guide Select Applications from the sidebar in Finder and double click Application gt ScanSnap gt Manual gt Operator s Guide Introduction Manual Description Location Troubleshooting installation Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation It explains about the resolutions for such troubles Click Manuals gt Troubleshooting installation in the ScanSnap Setup dialog box that appears when you insert the Setup DVD ROM into the DVD ROM drive Select Start menu gt All Programs gt ScanSnap Manag
26. Options window 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 402 Cloud Services for Mac OS Users 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 7 Press the Scan button on the ScanSnap to start a scan gt If you did not specify a Salesforce account in the Scan to Salesforce Chatter Options window in step 3 the Scan to Salesforce Chatter Login window appears when the scanning is completed To continue enter your user name and password and click the OK button Enter a security token if needed 8 0 0 Scan to Salesforce Chatter Login Enter the user account Password Security Token Remember the password in the keychain Q Cancel ax ATTENTION ifthe computer is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Salesforce automatically Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet The Scan to Salesforce Chatter window appears 403 Cloud Services for Mac OS Users 8 Check the scanned image in the preview area In the Scan to Salesforce Chatter window you can set the posting destination and method the message to post the name and d
27. Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer 3 Click the Install Products button r GB ScanSnap Setup S Scan snap Scan snap s7a008t Color image Scen Welcome to the ScanSnap Setup Readme Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager CardMinder ABBYY FineReader for ScanSnap Manuals Evernote Scan to Microsoft SharePoint The following software can be downloaded Browse DYD Contents Dropbox SugarSync When you have a problem with installation refer to Troubleshooting installation from Manuals on gt The Install Products dialog box appears Contact Us Trial Software 43 Installing in Windows 4 Click the ScanSnap button E LB Install Products army ScanSnap Scan2nap s7a008t Coler Image L sensn TI select 0 sonore to instan Dropbox Evernote SugarSync Scan to Microsoft SharePoint 4 Setup Menu The ScanSnap dialog box appears displaying the Welcome to the InstallShield Wizard for ScanSnap screen 5 Click the Next button The ScanSnap Setup dialog box appears 6 Read the message about anti virus so
28. gt page 129 Without Using the Quick Menu gt page 132 128 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed ScanSnap 4 Page 1 1 z z qa Aa ae Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter xt ie a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder v Show Details Applications to Show Hide 129 Actions for Windows Users 3 Change the settings for Scan to Print If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Print icon ee and then select the Settings menu The Scan to Print Options dialog box appears 2 Change the settings For details about the Scan to Print Options dialog box re
29. http scansnap fujitsu com g support en E Updating in Windows Update ScanSnap Manager in the following procedure We recommend that you run the update regularly ATTENTION Itis necessary to have a browser with Internet access to perform the update Always log on as a user with Administrator privileges 1 Select Help gt Online Update from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 gt A confirmation message appears HINT You can also update ScanSnap Manager by selecting Start menu gt All Programs gt ScanSnap Manager gt Online Update 466 Updating ScanSnap Manager 2 Click the Yes button r ScanSnap Manager Online Update gt j Do you want to update to ScanSnap Manager online S For the Internet connection Windows R Internet Explorer R privileges are used Note You must have the Administrator privileges of the computer gt Ifa later version of ScanSnap Manager update is available a confirmation message appears HINT If the latest version of ScanSnap Manager is already installed the message below appears a ScanSnap Manager Online Update S The latest Update program version is already installed J There is no need to update Click the OK button to close the message 3 Click the Yes button fi ScanSnap Manager Online
30. page 71 gt The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for PICK ROLLER Count 7 ScanSnap Manager Check consumable status B Check the number of sheets scanned Reset the counter when the consumable is replaced counter Suggested replacement cycle Total Page Count 100 001 PICK ROLLER Count 100 001 Reset PICK ROLLER 100 000 sheets PAD ASSY Count 0 Reset PADASSY 10 000 sheets ok Help gt A confirmation message appears 3 Click the Yes button ScanSnap Manager Resetting the PICK ROLLER counter SD Are you sure gt The PICK ROLLER Count is reset to 0 is ScanSnap Manager Check consumable status H Check the number of sheets scanned Reset the counter when the consumable is replaced counter Suggested replacement cycle Total Page Count 100 001 PICK ROLLER Cout 0 PICK ROLLER 100 000 sheets PAD ASSY Count 0 PADASSY 10 000 sheets 463 Replacing the Pick Roller Clea 1 Select Check consumable status from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 gt The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for PICK ROLLER Count 800 ScanSnap Manager Check consumable status B Check the number of sheets scanned Reset the counter when the consumab
31. 100 001 PICK ROLLER Count 100 001 PAD ASSY Count 10 001 Reset PAD ASSY B Check the number of sheets scanned Reset the counter when the consumable is replaced Suggested replacement cycle PICK ROLLER 100 000 sheets 10 000 sheets gt A confirmation message appears 3 Click the Yes button ScanSnap Manager Resetting the PAD ASSY counter Are you sure gt The PAD ASSY Count is reset to 0 ScanSnap Manager Check consumable status counter 100 001 PICK ROLLER Count 100 001 PAD ASSY Count ti ok Total Page Count PAD ASSY B Check the number of sheets scanned Reset the counter when the consumable is replaced Suggested replacement cycle PICK ROLLER 100 000 sheets 10 000 sheets 456 Class Replacing the Pad Assy 1 Select Check consumable status from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for PAD ASSY Count 800 ScanSnap Manager Check consumable status B Check the number of sheets scanned Reset the counter when the consumable is replaced Total Page Count 100 001 PICK ROLLER Count PAD ASSY Count 2 100 001 Suggested replacement cycle PICK ROLLER 100 000 sheets PAD ASSY 10 000 sheets
32. 4 button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 7 Press the Scan button on the ScanSnap to start a scan Text recognition is performed on marked character strings and a PDF file is created with the keywords added ATTENTION It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recognized correctly In that case better results in text recognition may be achieved by specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time
33. Documents up to 863 mm 34 in in length can be scanned The following explains how to scan long pages 1 Load a document in the ScanSnap For details about documents that can be loaded refer to Documents for Scanning page 31 ATTENTION Long page documents should be loaded one sheet at a time in the ADF paper chute cover When you scan long pages take note of the following Loading Hold the document with your hands so that it does not fall out of the ADF paper chute cover Ejecting Secure enough space where the documents are ejected from the ScanSnap and pick up the documents with your hands to prevent them from falling off the unit where the ScanSnap is placed on 429 Using the ScanSnap in Various Ways for Mac OS Users 2 Press the Scan button on the ScanSnap for 3 seconds or longer until it flashes in blue Scanning starts HINT When you scan the first page as a long page and continue scanning the next document is also scanned as long page ScanSnap Manager Long page scanning is not available when Excellent is specified for Image quality Select a different item in Image quality and try again 430 Using the ScanSnap in Various Ways for Mac OS Users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages For example you can scan a batch of slips and save each sl
34. E Intel Core 2 Duo 2 4 GHz or higher Mac OS X v10 7 Mac OS X v10 6 or Mac OS X v10 5 Scan setting When Image quality is set to Normal Color mode to Auto color detection Compression rate to 3 and other settings are in default Scanning speed may slow down in B amp W black amp white mode depending on the document Example Scanning color brochures in B amp W mode converting a color image to black amp white Scanning speed may slow down when Correct skewed character strings automatically and or Allow automatic image rotation is enabled Small size saves desktop space Smaller than an A4 or Letter size paper the ScanSnap does not require much desktop space eCompact lightweight and portable The ScanSnap is compact and lightweight allowing you to carry it around together with your laptop computer Also the ScanSnap can be powered through your laptop s USB port with USB bus power cable connection 17 Features of the ScanSnap The Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time Simply press the Scan button on the scanner to scan your document and then the Quick Menu will appear where you can select the action you want to perform UTD gt page 75 ET gt page 277 Automatically recognize color and black amp white documents Auto color detection The ScanSnap de
35. How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The Scan to Dropbox dialog box appears when the scanning is completed If you clear the Show preview check box in step 3 the scanned image is directly saved to your Dropbox folder 192 Cloud Services for Windows Users T Check the scanned image in the preview area In the Scan to Dropbox dialog box you can rename the file and specify your Dropbox folder For details about the Scan to Dropbox dialog box refer to the ScanSnap Manager Help Specify your Dropbox folder C Users Ws Dropbox ScanSnap Epo rot sron ts as nn Preview 8 Click the Save button The scanned image is saved to your Dropbox folder 193 Cloud Services for Windows Users E Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote When you save a scanned image to Evernote after converting it into a searchable PDF the PDF file becomes searchable in Evernote ATTENTION You need to create an Evernote account free or premium You first need to sign in to Evernote for Windows to save a file to Evernote HINT ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Men
36. In the Scan to SugarSync window you can rename the file and specify your SugarSync folder For details about the Scan to SugarSync window refer to the ScanSnap Manager Help Specify file name _ File List No File name Combined file size 0 30 MB Specify destination folder Specify your SugarSync folder Users Documents Magic Briefcase ScanSnap i E Browse History 7 nal on lea O C Do not show this dialog again C cance s Preview O Click the Save button The scanned image is saved to your SugarSync folder 412 Using the ScanSnap in Various Ways for Mac OS Users Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap E Scanning Only One Side of a Document By default the ScanSnap scans in duplex mode To perform simplex scanning perform the following steps to change the setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Scanning side pop up menu in the Scanning tab select Simplex Scan Single sided gt lt Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard s Application 3 Save ei Scanning File option C Paper Ls Compression Specify the scanni
37. It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 147 Actions for Windows Users 5 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed Scan snap e A ee Y g Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer om x a 3 a A p Cc Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter Eoo te Oa Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Show Details Applications to Show Hide 6 Click the Scan to Word con Scan to Excel icon PowerPoint R con or Scan to The following window appears and conversion starts r ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Information about new versions of ABBYY products Reading images O image s processed 2 image s left a _ 148 Actions for Windows Users When the convers
38. JPEG jpg is selected for File format in the File option tab of the ScanSnap setup dialog box The following window appears during file creation Scan to Evernote Document Creating PDF file from image data Target file jpg Processing status gt If the Convert to Searchable PDF check box is selected in step 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Options dialog box The following window appears during text recognition Scan to Evernote Document Processing text recognition Target file s Processing status Page 1 1 HINT Note that text recognition will be performed only on pages containing text which is not yet recognized Evernote for Windows starts up and the PDF file is saved to Evernote HINT The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 200 Cloud Services for Windows Users E Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote When you save a JPEG file to Evernote text recognition is performed on all text including handwritten characters and the file becomes searchable in Evernote ATTENTION You need to create an Evernote acco
39. PFU LIMITED e The contents of this manual are subject to change without notice e PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product and any claims by a third party e Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law
40. Quit ABBYY FineReader for ScanSnap after recognition For details about how to configure settings refer to the ABBYY FineReader for ScanSnap Help For details about the procedure to scan and convert the scanned image into Word Excel files using or without using the Quick Menu refer to the following Using the Quick Menu gt page 335 Without Using the Quick Menu gt page 337 334 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 Select either Recommended or High Quality button Color Image ee Te M Use Quick Menu Detail v Apply HINT It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup window 3 Click the Apply button in the ScanSnap setup window 4 Click the 47 button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 335 Actions for Mac OS Users 6 Press the Scan
41. Scan to E mail Scan to Print Scan to Evernote Document f Scan to Evernote Note Scan to Google Docs TM Scan to Word Hee Scan to Excel Cardiris iPhoto 282 How to Perform a Scan for Mac OS Users 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 5 Press the Scan button on the ScanSnap to start a scan HINT e The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Scanning Only One Side of a Document page 413 You can also start scanning from the ScanSnap Manager menu For more details refer to ScanSnap Manager Menu page 273 ATTENTION Do not connect or disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning The Scan button on the ScanSnap flashes in blue throughout the scan The ScanSnap Manager Image scanning and file saving window appears aoc ScanSnap Manager Image scanning and file saving i Scanning image Standard Application Preview Image quality Normal Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank pa
42. Scan to E mail Options window 7 4 Click the Scan to E mail icon The Scan to E mail window appears If you clear the Show preview checkbox of the Scan to E mail Options window in step 3 the Scan to E mail window is not displayed An e mail message window appears with the file attached 318 Actions for Mac OS Users 5 Check the scanned image in the preview area In the Scan to E mail window you can rename the file and decide whether to save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail window refer to the ScanSnap Manager Help e809 Scan to E mail Preview Specify file name File List No File name S 12_13_13_55_10 2 S12 13 13 55 14 Serialize Name history bd Combined file size 0 26 MB M Save scanned image _ Do not show this window again Cancel Attach to E mail Preview 319 Actions for Mac OS Users 6 Click the Attach to E mail button An e mail message window appears with the file attached e00 No Subject 320 Actions for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Setting
43. Screen Examples in This Manual Windows screen Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation The screenshots used in this manual are of Windows 7 The actual windows and operations may differ depending on the operating system Taskbar icon The ScanSnap Manager icon 5 or 6 is displayed in the menu that appears when you click on the taskbar To have the ScanSnap Manager icon 5 or 6 always displayed on the taskbar drag the icon 5 or and drop it onto the taskbar The explanations in the manual use the case in which the ScanSnap Manager icon 5 or 6 is always displayed on the taskbar Mac OS screen The screenshots used in this manual are of Mac OS X v10 7 The actual windows and operations may differ depending on the Mac OS The screen examples in this manual are subject to change without notice in the interest of product development If the actual screen differs from the screen examples in this manual operate by following the actual displayed screen Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual Windows 7 Windows Vista Windows XP Windows Microsoft Office Word Excel PowerPoint SharePoint Office Live Internet Explorer Windows Live Mail Windows Mail Windows Internet Explorer Windows 7 Starter operating system English Version Windows 7 Home Premium operating s
44. a g Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer g tt z yt A 5 A es C Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter me amp Se oO a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Applications to Show Hide 118 Actions for Windows Users 3 Change the settings for Scan to E mail If you do not want to change any settings go to step 4 AG 1 Move the mouse cursor to the mark on the Scan to E mail icon select the Settings menu The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help and then Scan to E mail Options Set a Document Open Password for PDF files v Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message 1 MB CK Etec ee 3 Click the OK button to close the Scan to E mail Options dialog box Pa 4 Click the Scan to E mail icon gt The Scan to E mail dialog box appears If you clear the Show preview check box of the Scan to E mail Options dialog box in step 3 the Scan to E mail dialog box
45. dialog box refer to the ScanSnap Manager Help scan to Solesforce Chatter Options User account User Name Password Security Token E Save scanned images to file ok cance Hep ATTENTION If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recommended to set only User Name and Security Token in this dialog box and type in the password every time 3 Click the OK button to close the Scan to Salesforce Chatter Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 221 Cloud Services for Windows Users 6 Press the Scan button on the ScanSnap to start a scan gt If you did not specify a Salesforce account in the Scan to Salesforce Chatter Options dialog box in step 3 the Scan to Salesforce Chatter Login dialog box appears when the scanning is completed To continue enter your user name and password and click the OK button Enter a security token if needed T Scan to Salesforce Chatter Login x Enter the user account Save user account information 0K canes Hee ATTENTION ifthe computer is shared with other users do not select the
46. dialog box refer to the ScanSnap Manager Help Print options Copies 15 Same size Scaling down Same size Y Allow automatic rotation V Center the image and print V Keep data used for printing as files MILO mm PAIRA Do not show this dialog again Preview 8 Click the Print button gt The scanned image is printed 134 Actions for Windows Users M Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the Pictures folder HINT The following folder is set as the Pictures folder by default Windows 7 Windows Vista Drive name such as C Users user name Pictures ScanSnap Windows XP Drive name such as C Documents and Settings user name My Documents My Pictures ScanSnap For details about the procedure to scan and save the scanned image in the Pictures folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 136 Without Using the Quick Menu gt page 139 135 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load document
47. dialog box appears 2 Change the setting For details about the Scan to SugarSync Options dialog box refer to ScanSnap Manager Help r a Scan to SugarSync Options ax V Show preview ok J cca Hee 3 Click the OK button to close the Scan to SugarSync Options dialog box 4 Click the Scan to SugarSync icon a The Scan to SugarSync dialog box appears If you clear the Show preview check box in step 3 the scanned image is directly saved to your SugarSync folder 227 Cloud Services for Windows Users 5 Check the scanned image in the preview area In the Scan to SugarSync dialog box you can rename the file and specify your SugarSync folder For details about the Scan to SugarSync dialog box refer to the ScanSnap Manager Help a Scan to SugarSync Specify file name File name Combined file size Specify destination folder Specify your SugarSyne folder C Users Documents Magic Briefcase ScanSnap Save Cancel F Do not show this dialog again fig Preview 6 Click the Save button The scanned image is saved to your SugarSync folder 228 Cloud Services for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using
48. for those PDF files If you do not want to set a document open password click the Yes button 121 Actions for Windows Users An e mail message window appears with the file attached DI 9 0 YF NewMessage ba Message Insert Options Y mu I I B Calibri j2 B i Attach file B E 9 fa lt 5 Paste B Z Ule Xx x A I Photo album Contacts Delivery Editing Clipboard Font re Insert ral To Send Subject Show Cc amp Bec 122 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to E mail Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File I High Quality A Standard Save Scanning a File option Paper s Compression Select the application you would like to use Application Scan to E mail Application Settings Add or Remove
49. window Click the Send button to send the image to the mobile device For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device 9 Click the Close button to close the Scan to Mobile window when sending of the scanned image is completed HINT The Scan to Mobile window closes automatically when the mobile device is disconnected from the computer 364 Actions for Mac OS Users Saving an Existing File to a Mobile Device HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device 1 From Finder select Applications and double click ScanSnap gt Scan to Mobile The Scan to Mobile window appears eoo Scan to Mobile Connected Mobile Device Launch ScanSnap Connect Application in the mobile device to establish connection automatically a Computer name Close Stop 365 Actions for Mac OS Users 2 Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the com
50. x 2 one on the ADF top section and one on its opposite side Gently wipe the dirt and dust off the surface of the glass sections White backing strip x 2 one on the ADF top section and one on its opposite side White strips along the edge of the glass Clean the surface lightly with a soft cloth Pick roller x 1 Gently wipe the dirt and dust off the roller as you rotate it manually Be careful not to damage the surface of the rollers Make sure that it is cleaned properly because residue on the roller will affect the feeding performance idler roller x 4 located on the ADF top section Gently wipe the dirt and dust off the rollers as you rotate them manually Be careful not to damage the surface of the rollers Make sure that it is cleaned properly because residue on the roller will affect the feeding performance 4 Connect the power cable or the USB bus power cable to the ScanSnap and the computer then press the Scan button for 3 seconds with the ADF top section open ATTENTION Connect the power cable or the USB bus power cable only when cleaning the feed rollers and eject rollers 448 Cleaning the Inside of the ScanSnap 5 Clean the feed roller and the eject roller with a cloth moistened with Cleaner F1 ATTENTION Do not use water or mild detergent to clean the inside of the ScanSnap it may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wi
51. 0 0 2 eee 444 inside of the ScanSnap _ 446 outside of the ScanSnap _ 445 Cleaning Wipe ceeeeeeeceeteeeeeeeeeeeeaneees 444 color high compression s 0eeeee 243 configuring ScanSnap Manager WINdOWS an eceeecccsececeeeeceeeceeeeeaeeeeaes 86 Mac OS stad heh lek aeiae ete eee 287 consumables se eceeceeeeeeeeeeeeeeeeeeeeeees 452 copy WINGOWS an cece eecccecceaeeeeeeeeeceeeesaeeees 128 Mac OS ieee 325 487 correct skewed character strings WINdOwWS areeni a Na 248 Mac OS raresa aa e 420 D deleting blank pages WINGOWS aeres T EAE A ELE 245 MacOS des kites techs aria a a 417 deleting profiles WINdOWS nassssssessssssnssnsrnrininrernrennsnnn 101 Mac OS skeet erie teed 301 documents for Scanning eeeeeeeee eee 32 Dropbox for Mac eccceeecseeeeseeeeeeees 40 62 Dropbox for Windows _ c s0eeeeeee 40 47 E Evernote for Mac csecsen 39 64 Evernote for Windows acesse 39 49 exiting ScanSnap Manager WINKOWS ature na a edit 85 MacOS siipirattaan iadan 286 eXtenS ON assssssssssssrsrinisinrrrininisrnrinrnrnrene 22 G generate one PDF file per n page s WINKOWS aoise A 257 MAC OS secs tel ccs ana O Aa a 431 H how to load documents accese 33 how to perform a scan WINdOWS o cceeeeccce cea ceaeeu eeu eeees 74 75 81 Mac OS rara 276 277 282 l installation inini a a a 38 IPROIO oirne cess ceeceeceeceeceeceeceeeeeees 349
52. 6 Click the Post button Posting to Salesforce Chatter starts Click the Close button to close the Scan to ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter dialog box is closed Close the Scan to Salesforce Chatter dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is HINT Salesforce Chatter dialog box when the posting is completed Scan to Salesforce Chatter x Successfully posted to Salesforce Target file pdf Processing oke E Document 2 2 File size 0 50 0 50MB Close this window when posting completes If you select the Close this window when posting completes check box above the Scan to Salesforce Chatter dialog box will automatically close from next scanning on when the posting is completed Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log in to Salesforce 219 Cloud Services for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Clic
53. Cloud Services for Mac OS Users 7 Press the Scan button on the ScanSnap to start a scan gt If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup window a separate PDF file will be created from each JPEG file when the scanning is completed The following window appears during file creation Scan to Evernote Document Creating PDF file from image data Me gt If the Convert to Searchable PDF checkbox is selected in step 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Document Options window The following window appears during text recognition 800 Scan to Evernote Document Searchable PDF Maker Processing text recognition Target file _12_14_09_19_45 pdf Processing status e Processing 1 1 page Cancel HINT Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed Evernote for Mac starts up and the PDF file is saved to Evernote HINT The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 381 Cloud Services for Ma
54. Docs TM Options dialog box The following window appears during text recognition Scan to Google Docs TM Processing text recognition Target file pdf Processing status HINT Note that text recognition will be performed only on pages containing text which is not yet recognized Saving to Google Docs starts Click the Close button to close the Scan to Google Docs TM dialog box when the saving is completed Scan to Google Docs TM Successfully saved to Google Docs TM Target file pdf File size 0 40 0 40 MB If you select the Close this window when save completes check box above the Scan to Google Docs TM dialog box will automatically close from next scanning on when the saving is completed HINT Google Docs does not start up after the saving has completed To check the saved PDF file start a web browser and log in to Google Docs 214 Cloud Services for Windows Users E Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter HINT ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and post the scanned image to Salesforce Chatter using or without using the Quick Menu refer to the following Using the Quick Menu gt page 216 Without Using the Quick Menu gt
55. Documents page 331 280 How to Perform a Scan for Mac OS Users Application Description Scan to Excel 5 w i Creates an Excel file by converting the scanned images into text data For details about how to continue the process after you select this item refer to Converting into Word Excel Documents page 331 Cardiris 6 Displays the Cardiris window Saves the scanned images in Cardiris For details about how to continue the process after you select this item refer to Storing Business Cards in Cardiris page 339 iPhoto 7 7 Displays the iPhoto window Saves the scanned images in iPhoto For details about how to continue the process after you select this item refer to Storing Scanned Images in iPhoto page 348 4 Displayed when Dropbox for Mac 1 1 45 or later is installed 2 Displayed when Mac OS v10 5 8 or later is installed 3 Displayed when Evernote for Mac 1 10 or later is installed 4 Displayed when SugarSync Manager for Mac 1 9 29 or later is installed 5 Displayed when ABBYY FineReader for ScanSnap is installed 6 Displayed when Cardiris is installed 7 Displayed when iPhoto 5 or later is installed HINT The output image may slightly differ from the original document in size When one of the below applications is active application menu appears in the menu bar scanning documents by pressing the Scan button on th
56. F humidity During standby 20 to 60 C 4 to 140 F allowable During storage transportation 20 to 60 C 4 to 140 F ranges z5 Humidity During operation 20 to 80 During standby 8 to 95 During storage transportation 8 to 95 l 240 mm sae oa 9 4 in 4 gt i gt 284 mm 11 2 in 485 231 mm 9 1 in About Maintenance PPPB SrwmVPOmOWw POW Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product ATTENTION Do not perform repairs on this scanner 486 Index PPO OWI A ABBYY FineReader for SCANSNAP reteigna T 39 43 58 actions WINdOWS un eceeeecccsseeeeeeeeeseceeeeeeaeeees 109 Mac OS sivessecicabsctectuesvaieansaceciveseccss 308 adding profiles WINdOWS noe eee ecccsececseeeeceeeceeeeeaseeeees 94 MacOS s dc ch Gea erin ai 294 ADF paper chute cover eee 22 ADF release tab ceccceeeeeeeeeeeeeeteeeees 22 ADF top section 0 0 see eeeeeeeeeeeeeeeeeeeeeeeeees 22 automatic image rotation WINGOWS nse eeeeeeccceececeeeeeeseseaeeesaeeees 250 Mae OS ncesacnesin sew ete ete 423 automatic linkage WINKOWS nse ececeecccececseeeeeeeeeeueeeseeeees 102 Mac OSa tiyoo e a 303 C CGS sicrsesiertesiesseeteriiet 39 58 341 343 Address Book _ 0cceceseeeeeeeeeeees 346 CardMinder accese 39 43 154 156 Cleaner FI ssecigecasivcce seg ciuciesinesveiieie cove 444 cleaning cleaning materialS
57. Filer Scan to Evernote Document Scan to Evernote Note Scan to Google Docs TM ABBYY Scan to Word ABBYY Scan to Excel As pte Dew E5 Application lt Save Scanning a File option F Paper Compre Specify the scanning mode and options you would like to use Image quality Automatic resolution Color mode Fj Auto color detection Scanning side Duplex Scan Double sided PES eae Sw yO 2 Ee E Continue scanning after current scan is finished Add Profile Profile Management 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help a File option F Paper Compression Specify the scanning mode and options you would like to use Image quality Automatic resolution Color mode Fj Auto color detection Scanning side Duplex Scan Double sided E Continue scanning after current scan is finished OK Cancel 97 Configuring ScanSnap Manager for Windows Users 4 When you finish changing the settings for the selected profile click the OK button gt A confirmation message appears HINT If you select another profile from the Profile drop down list before clicking the OK button the following message appears ScanSnap Manager S l j To change A4 Color profile setting select Yes D To keep current setting
58. Folder v Show Details Applications to Show Hide 207 Cloud Services for Windows Users 3 Change the settings for Scan to Google Docs TM If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Google Docs TM icon T and then select the Settings menu The Scan to Google Docs TM Options dialog box appears 2 Change the settings For details about the Scan to Google Docs TM Options dialog box refer to the ScanSnap Manager Help 25 Scan to Google Docs TM Options E Google Account Email Password V Convert to Searchable PDF OCR options Language fe English X Target pages First page All pages Save scanned images to file Cance Hep ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to set only Email in this dialog box and type in the password every time 3 Click the OK button to close the Scan to Google Docs TM Options dialog box 208 Cloud Services for Windows Users 4 Click the Scan to Google Docs TM icon Koa If you did not specify a Google account in the Scan to Google Docs TM Options dialog box in step 3 the Scan to Google Docs TM dialog box appears To continue enter your e mail address and password
59. Google Docs TM dialog box will automatically close from next scanning on when the saving is completed HINT Google Docs does not start up after the saving has completed To check the saved PDF file start a web browser and log in to Google Docs 210 Cloud Services for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Google Docs TM zam Color image Aa Use Quick Menu Profile Recommended Small File High Quality Standard v E Application j Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application Settings Add or Remove Hide OK Cancel Apply HINT ScanSnap Manager also links with Scan to Google Docs TM when you select Scan to Google Docs TM from the Profile drop down list of the ScanSnap setup dialog box Scan to Google Docs TM from the Left Click Menu 211 Cloud Services f
60. Manager from Programs 3 Select Set this program as default and click the OK button Windows XP The e mail program selected in Internet Explorer Tools menu gt Internet Options gt the Programs tab gt E mail drop down list is used to link with ScanSnap Manager If no e mail program is selected select an e mail program to link with ScanSnap Manager in the E mail drop down list E mail programs that cannot be selected here cannot be set to link with ScanSnap Manager Tested e mail programs Windows Live Mail Windows Mail Windows Vista Outlook 2010 2007 2003 Outlook Express 6 Thunderbird version 9 0 1 For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 111 Without Using the Quick Menu gt page 114 110 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed Page 1 1 a a g a A 4 Scan
61. Mobile window Click the Send button to send the image to the mobile device 5 Click the Close button to close the Scan to Mobile window when sending of the scanned image is completed HINT The Scan to Mobile window closes automatically when the mobile device is disconnected from the computer 357 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed CHeGEA6 B Click the icon of the application to interact with the ScanSnap ATTENTION When Scan to Mobile has already started and is active with the Scan to Mobile menu appearing in the menu bar ScanSnap Manager links with Scan to Mobile automatically and the Quick Menu does not appear To display the Quick Menu change the menu bar menu to an application other than Scan to Mobile and then try scanning again 358 Actions for Mac OS Users 3 Change the settings for Scan to Mobile If you do not want to change any settings go to step 4 1 Move the mouse cursor to the Scan to Mobile ic
62. Mobile when you log on Wait until the Send button is clicked Basic settings Create a password for connecting with a mobile device Password Confirm password Detail settings Port number 52217 Change The Scan to Mobile icon appears on the taskbar when the file is saved to the mobile device The Scan to Mobile icon is displayed in the menu that appears when you click on the taskbar The Scan to Mobile icon shows the communication status between the computer and the mobile device The appearance of the icon changes according to the communication status as shown below Status Scan to Mobile icon Waiting Standby Sending Sending error Rejected amp For details about the procedure to save scanned images to mobile devices through automatic linkage and using or without using the Quick Menu refer to the following Automatic Linkage gt page 177 Using the Quick Menu gt page 179 Without Using the Quick Menu gt page 182 176 Actions for Windows Users Automatic Linkage HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device For details about automatic linkage to active applications refer to Automatic Linkage with Applications page 102 1 Select Start menu gt All Prog
63. O Standard E amp Application Save 8 Scanning a File option F7 Paper a Compression Select paper Paper size You cannot scan a mixed batch with different widths and lengths Multifeed Detection Cl Hide a OK Cancel Apply 251 Using the ScanSnap in Various Ways for Windows Users 3 Select None in Multifeed Detection drop down list E Application Save Scanning File option F Paper Select paper Paper size Automatic detection X 4 Click the OK button to close the ScanSnap setup dialog box 5 Load documents in the ScanSnap 1 Align the edges of the documents 252 Using the ScanSnap in Various Ways for Windows Users 2 Place the documents at the center of the ADF paper chute Pick roller s width 253 Using the ScanSnap in Various Ways for Windows Users 6 Press the Scan button on the ScanSnap to start a scan Scanned images are output in the original document sizes ATTENTION If the documents are scanned skewed the images may not be output in their original sizes 254 Using the ScanSnap in Various Ways for Windows Users E Long Page Scanning Documents up to 863 mm 34 in in length can be scanned The following explains how to scan long pages 1 Load a document in the ScanSnap For details about documents that can be loaded refer to Documents f
64. Organizer _ 0068 39 43 ScanSnap Setup dialog box 41 ScanSnap setup dialog box _ 89 91 ScanSnap setup window _ 290 291 ScanSnap window _ ccceeeeeeeee eee 57 ScanSnap s communication status WINKOWS un eee eeccceeeeeeeeeeeeeeeeeeesaeeees 105 Mac OS gt w dsset sieves eis 304 security cable slot n se 23 shared folder WINGOWS un ececeeccceseeeeeeeeeeeeeeeeesaeeees 110 MEAD N A S 309 showing the scanning progress status WINdOWS un cece eeccceceeseeeeeeeeeeeeeeeaeeees 107 MERO ls 306 side guide 2 csiss ccrekicuerce euebiteeiytapentitevivis 22 simplex scan WINGOWS an e cece eeccceeeeeeeeeeeeeeeeeeesseeees 240 MACOS AEE A E A tice 413 sleep mode aassssssssssssernsorrnrosnnrrerrrrenr nnne 30 SugarSync Manager for Mac _ 40 67 SugarSync Manager for Windows 40 51 system requirements WINdOWS an eceeccceececseseeceeeceeeeeaeseeeees 24 MEAO N I E 27 489 Index T trial software esssseesesennsenrsnenennrennrennnne 55 turning ON OFF SCANSNAP siririirtreneiera 29 30 U uninstalling WINdOWS oo ce eececcececcececceeeeeeceeaeeeeees 471 Mac OS waited maena ocedeseade oes odaveaes 473 updating WINKOWS oe cecececeececeececeeeeeeeceeaeeeeees 466 MacOS sicher hadechcs ot beers acto eke 469 USB Connector oo cee eeceececeeceeeeceeeneeeeees 23 ScanSnap 1300 Operator s Guide P3PC 3662 01ENZ0 Issue date March 2012 Issued by
65. Other Software icon ScanSnap e090 5 items x Scan snap Color Image Scanner ScanSnap A 4 gt Ka Readme gt The Other Software window appears 62 Other Software B PDF Troubleshooting installation PDF Operator s Guide 4 Double click the Dropbox icon e090 J Other Software Installing in Mac OS x HTTP Dropbox 4 Evernote 3 items SugarSync A web browser starts up and the Dropbox for Mac download web page opens Download and install Dropbox for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive 63 Installing in Mac OS E Evernote for Mac The procedure is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the Other Software icon eoo ScanSnap R 5 items m Color Image th ScanSnap Other Software A 4 7 4 Readme Troubleshooting installation d 7 A PDF Operator s Guide The Other Software window appears 64 Installing in Mac OS 4 Double click the Evernote icon e098 Other Software R 3 items e HTTP HTTP Dropbox Evernote SugarSync gt A confirmation message appears 5 To accept the license agreement click the Agree b
66. Saving Data to Your Dropbox Folder cceeeeeeeeeeeeeeeeeeeeeeeeeeees 369 E Saving Documents to EVemole ns a2 a ati vaiiln ws eee aes 376 E Saving Handwritten Notes to Evernote cceeeeeeeeeceeeeeeeeeeeeeeeees 382 E Saving Documents to Google DOCS eeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 387 E Posting to Salesforce Chatter cccceeeeee cece ee eeeeeeeeeeeeeeeeeeeeeeeeeeeeees 396 E Saving Data to Your SugarSync Folder 0 0 00 eeeeeeeeeeeeeeeeeeeeeeeeeeeees 406 Using the ScanSnap in Various Ways cccceeeeeeeeeeeeeeeteeeeeeeeeeeees 413 E Scanning Only One Side of a DOCUMENT eee eeeeeeeteeeeeeeeeeeeeeeees 413 E Scanning Color Documents in Gray or Black amp White 415 E Deleting Blank Pages from the Scanned Image ec eeeeeeeeeeeeeeeeeees 417 E Correcting Skewed Character StringS eeeeeeeeeeeeeeeeeeeeeeeeeees 419 E Correcting the Orientation of Scanned Images ceeeeeeeeeeeeeeeeeeees 422 E Scanning Documents of Different Widths or Lengths in One Batch 425 E Long Page SCANMING orice isc recast oc te ecendua seeing etiten ey secon elveete bined ons 429 E Saving Scanned Images in Multiple PDF Files eeeeeeeees 431 E Creating Searchable PDF Files cecseseseeeeeeeeeeeeeeeeeeeeeeeeeeeeees 433 E Automatically Setting Keywords for PDF Files 436 E Saving Two Files or Pages into One Double Page Spread Image 441 Troubleshootin
67. Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Mobile ac Color Image ee fe Use Quick Menu Profile Recommended Small File High Quality A Standard Y amp Application j Save Scanning 3 File option F Paper Compression Selectthe application you would like to use Application Settings Add or Remove OK Cance Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 93 182 Actions for Windows Users 3 Change the settings for Scan to Mobile If you do not want to change any settings go to step 4 1 Click the Application Settings button E Application lt Save Scanning J File option Paper Compression Selectthe application you would like to use Application Scan to Mobile x Application Settings Add or Remove OK Cancel Apply The Scan to Mobile Options dialog box appears 2 Change the settings For details about
68. ScanSnap Manager is running the pop up balloon notifies you of the communication status of the ScanSnap When the ScanSnap is on Power cable connection 5 ScanSnap is ready to scan gt Click here to disable this notification USB bus power cable connection ScanSnap is ready to scan Click here to disable this notification When the ScanSnap is off ScanSnap is disconnected Click here to disable this notification HINT To disable notifications of the ScanSnap s communication status click the pop up balloon and in the Status Display tab of the ScanSnap Manager Preferences dialog box that appears clear the Notify of the communication status check box When the time until auto power off is specified the pop up balloon appears five minutes before the ScanSnap turns off When the ScanSnap will be automatically turned off soon The ScanSnap is about to turn off because it is not in use X Click here for details about the ScanSnap s power setting 105 Configuring ScanSnap Manager for Windows Users Receiving or hiding the ScanSnap s communication status notifications You can specify whether or not to receive notifications of the ScanSnap s communication status with a pop up balloon Configure the setting in the following procedure 1 Select Help gt Preferences from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71
69. The Scan to Mobile icon shows the communication status between the computer and the mobile device The appearance of the icon changes according to the communication status as shown below Status Scan to Mobile icon Waiting Standby Sending Sending error Rejected 354 0 0 0 m Actions for Mac OS Users For details about the procedure to perform scanning and saving scanned images to a mobile device through automatic linkage using or without using the Quick Menu and how to save existing files to a mobile device refer to the following Automatic Linkage gt page 355 Using the Quick Menu gt page 358 Without Using the Quick Menu gt page 361 Saving an Existing File to a Mobile Device gt page 365 Automatic Linkage HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device For details about automatic linkage to active applications refer to Automatic Linkage with Applications page 303 1 From Finder select Applications and double click ScanSnap gt Scan to Mobile The Scan to Mobile window appears e098 Scan to Mobile Connected Mobile Device Launch ScanSnap Connect Application in the mobile device to establish connection automatically a Computer name Close Stop 355 Actions for Mac OS Use
70. _ Use Quick Menu Profile Recommended Small File High Quality Standard gt s Application f 3 Save fann Scanning File option _ Paper JE Compression Select the application you would like to use Application 5 Scan to Folder gt Application Settings Add or Remove Hide a Apply HINT ScanSnap Manager also links with Scan to Folder when you select Scan to Folder from the Profile pop up menu of the ScanSnap setup window Scan to Folder from the Profile menu 3 Click the Apply button 313 Actions for Mac OS Users 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The Scan to Folder window appears when the scanning is completed T Check the scanned image in the preview area In the Scan to Folder window you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help e098 Scan to Folder Preview Specify file name File List No File name Wm _12_13_13 48 31 2 22931348235 Serialize Name history x File size 0 14 MB Combined file size 0 26 MB Network Fold
71. about how to stop scanning refer to Stopping the Scan page 84 ScanSnap Manager Image scanning and file saving Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved O pages O sheets The ScanSnap Manager Image scanning and file saving dialog box closes automatically after saving the scanned image of the last page scanned 107 Configuring ScanSnap Manager for Windows Users Hiding the Scanning Progress Status You can hide the ScanSnap Manager Image scanning and file saving dialog box in the following procedure 1 Select Help gt Preferences from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab clear the Show the scan progress status recommended check box r ScanSnap Manager Preferences Automatic Linkage Status Display Auto Startup Power Notice of communication status Select whether to notify of the ScanSnap s communication status with a pop up balloon Notify of the communication status Show scan progress status Select whether to show the scan progress status V Show the scan
72. after the Quick Menu is displayed and before the Scan to Print dialog box is closed 131 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Print Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality J A Standard E Application ji Save S8 Scanning a File option F Paper s Compression Selectthe application you would like to use Application Scan to Print Application Settings Add or Remove OK Cancel Apply HINT ScanSnap Manager also links with Scan to Print when you select Scan to Print from the Profile drop down list of the ScanSnap setup dialog box Scan to Print from the Left Click Menu 132 Actions for Windows Users 3 Change the settings for Scan to Print If you do not want to change any settings go to step 4 1 Click the Application Settings b
73. and click the OK button Z Scan to Google Docs TM Enter your Google account Email Password Cox gt If LJPEG jpg is selected for File format in the File option tab of the ScanSnap setup dialog box a separate PDF file will be created from each JPEG file The following window appears during file creation Scan to Google Docs TM Creating PDF file from image data Tage fie jpg 209 Cloud Services for Windows Users gt If the Convert to Searchable PDF check box is selected in the Scan to Google Docs TM Options dialog box in step 3 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options dialog box The following window appears during text recognition Scan to Google Docs TM Processing text recognition Target file pdf Processing status HINT Note that text recognition will be performed only on pages containing text which is not yet recognized Saving to Google Docs starts Click the Close button to close the Scan to Google Docs TM dialog box when the saving is completed Scan to Google Docs TM Successfully saved to Google Docs TM Target file Processing status pdf Document 2 2 File size 0 40 0 40 MB E Close this window when save completes If you select the Close this window when save completes check box above the Scan to
74. and lengths Customize Multifeed Detection Check Length Hide Apply 425 Using the ScanSnap in Various Ways for Mac OS Users 3 Select None in Multifeed Detection pop up menu sA Application Save Ei Scanning File option Paper Js Compression Select paper Paper size Automatic detection Customize Multifeed Detection Hide A Apply ATTENTION If you scan documents of different widths or lengths in one batch with Check Length selected documents will be detected as multifeeds and scanning cannot be performed Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load documents in the ScanSnap 1 Align the edges of the documents 426 Using the ScanSnap in Various Ways for Mac OS Users 2 Place the documents at the center of the ADF paper chute 427 Using the ScanSnap in Various Ways for Mac OS Users 7 Press the Scan button on the ScanSnap to start a scan Scanned images are saved in the original document sizes ATTENTION If the documents are scanned skewed the images may not be output in their original sizes 428 Using the ScanSnap in Various Ways for Mac OS Users E Long Page Scanning
75. and their functions You can edit manage and arrange the scanned image by using the following software ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap The scanned image can be saved as a PDF or JPEG file You need to have ScanSnap Connect Application installed on your mobile device to save PDF or JPEG files to your mobile device You can download ScanSnap Connect Application for mobile devices from an application store such as App Market ScanSnap Organizer itm You can use this application to display image data PDF or JPEG files without opening them create folders and arrange files as you like CardMinder UH You can use this application to efficiently digitalize a large number of business cards Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches Cardiris res You can use this application to efficiently digitalize a large number of business cards by performing text recognition on them ABBYY FineReader for ScanSnap This application can perform text recognition on the scanned images using OCR Optical Character Recognition and convert the image data to Word Excel or PowerPoint files that can be edited In Mac OS only conversion to Word and Excel files is supported Evernote for Windows itm Evernote for Mac URD You can easily save files in Evernote using the ScanSnap Scan to Microsoft SharePoint Ukr Y
76. applications to display h ide in the Quick Menu or change the display order of the applications refer to Quick Menu Settings page 287 To select an application to link with ScanSnap Manager before scanning refer to Without Using the Quick Menu page 282 279 How to Perform a Scan for Mac OS Users Application Description Scan to Folder Displays the Scan to Folder window You can specify the destination folder to save the scanned images For details about how to continue the process after you select this item refer to Saving Data in a Specified Folder page 309 Scan to E mail Displays the Scan to E mail window Attaches the scanned images to an e mail message AY For details about how to continue the process after you select this item refer to Attaching Files to E Mail page 316 Scan to Print Displays the Print window Prints out the scanned images with a specified printer For details about how to continue the process after you select this item refer to Using the ScanSnap as a Copy Machine page 325 Scan to Mobile Scan to Dropbox 1 2 Scan to Evernote Document 2 3 Displays the Scan to Mobile window You can save the scanned images to a mobile device For details about how to continue the process after you select this item refer to Saving Data to a Mobile Device page 353 You can save scanned images to your Dropbox folder For d
77. automatic image rotation Set the document with its face up a Gene ter 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan Scanned image is saved with skewed character strings corrected 248 Using the ScanSnap in Various Ways for Windows Users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains same size documents of different page orientations The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches To rotate scanned images to their correct orientations change the settings in the following procedure ATTENTION Since this option determines the document s page orientation based on the character strings printed on the document the following types of documents may be rotated to the wrong orientation In that case clear the Allow automatic image rotation check box 1 Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters
78. box in step 3 the image data is directly saved in the Pictures folder 137 Actions for Windows Users 5 Check the scanned image in the preview area In the Scan to Picture Folder dialog box you can rename the file change the destination folder and save the scanned image in the folder specified for Image saving folder For details about the Scan to Picture Folder dialog box refer to the ScanSnap Manager Help f 1j Scan to Picture Folder 2 Specify file name E Eile name Vv 2 File m 2d D D History l Serialize we a as a Combined file size 1 19 MB Specify destination folder Save in C Users Pictures ScanSnap F Save scanned images to file Save Bl Cancel i WW OJ E Do not show this dialog again Help Preview HINT In Specify destination folder you can change the destination folder for the image data to a folder other than the Pictures folder 6 Click the Save button The scanned image is saved in the Pictures folder ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed Close the Scan to Picture Folder dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed 138 Actions for Windows Users Without
79. brochures magazines and newspapers IHI u MAINI mia Scan to Excel Documents containing simple tables with no cells merged 332 Documents containing Tables with no solid border lines Tables with complicated cell formats Complex tables containing sub tables Diagrams Graphs Photos Vertical text men mez ea frctea_fri Actions for Mac OS Users The following parameters may not be reproduced as they are in the original document It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecog nized characters Character font and size Character and line spacing Underlined bold and italic characters Superscript subscript The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolu tion Documents including handwritten characters Documents containing small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined
80. character strings automatically M Allow automatic image rotation toe 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the 9 button in the upper left corner to close the ScanSnap setup window 423 Using the ScanSnap in Various Ways for Mac OS Users T Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 8 Press the Scan button on the ScanSnap to start a scan The scanned image is saved in correct orientation 424 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch To scan documents of different widths or lengths in one batch change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard s Application Save i Scanning File option HE Compression Select paper Paper size Automatic detection 7 You cannot scan a mixed batch with different widths
81. compression mode and save them as a compact PDF file To scan color documents in high compression mode perform the following steps to change the setting ATTENTION In Color high compression mode different compression rates are applied to characters and backgrounds Therefore the file size of a document with mostly text characters is reduced while the quality of the characters is kept high However high compression is applied to photographs and figures since they are regarded as backgrounds resulting in deteriorated image data For this reason this mode is not appropriate for scanning photographs images and such 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Color mode drop down list in the Scanning tab select Color high compression ES Color Image ths C Use Quick Menu Profile Recommended Small File al f High Quality al A Standard v E5 Application lt Save 3 Scanning a File option F Paper Compression Specify the scanning mode and options you would like to use Image quality is Automatic resolution x Color mode g Auto color detection v Fj Auto color detection Scanning side 1 Color Gray Color high compression eee m Hide OK Cancel Apply 3 Click the OK button to clo
82. each page of the PDF file if PDF pdf is selected for File format in the File option tab of the ScanSnap setup dialog box The following window appears during file creation Scan to Evernote Note Creating image data from PDF file Target file Processing status pdf Page 5 5 Cancel Evernote for Windows starts up and the JPEG file is saved to Evernote HINT When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 205 Cloud Services for Windows Users E Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs ATTENTION You need to create a Google account free You need to have NET Framework 3 0 installed in order to use this function Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If INET Framework 4 or la
83. ee indieserticsti tases 6 ScanSnap OVEIVICW za hentia etcetera neni 16 Features of the ScanSnap ccccccceseseeeeeeeeeeeeeeeeeeeeeeeeeeeesesaaeeeeeeeeees 17 Parts and Functions crississicccin ive cencsscecsiacesriecascipeaticevaadecstinusseaceveeeeasnne 22 MY Prone eta et el te Sei Ee aa eet 22 M BaCk erae ee eee e ee eee ten e eNe ELE ENEE EERE EE 23 System Requirements sssassssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn nnmnnn nnmnnn 24 BATATO LONAS ET E EEE E E ETE 24 MM AC OS E os eet ea ca he E A 27 Turning the ScanSnap ON OFF ccccccceeeeceeeeeeeeeeeneeeeeseeeeeeeeseeeeeees 29 Documents for SCANNING ecceeeeeeeeeeeeeeee eee neeeeeeeeeeeeeeeseeeaaeeeeeesees 31 E Standard office paper postcards business Cards ccccceeeeeeeeeees 31 E Picture POSICALAS lt 1 eee a aes cue iene ee atm es 32 How to Load Documents ilescessiicenioness setcacecetasteuivcddencetaiencacest wenden 33 Scanning Operation FIOW ssssssssssssnnnnnunsnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nennen 36 Installing the SOftWALrEC c ccceceeeeseeeeeeeeeeeeeeeneeeeeeeeeeseneneeeeeees 38 Bundled Software Overview c sccccsssccseeeeeeeeeseeeeeeeeeeeeneeeeneeeeenees 39 Installing in Windows voc suiccceccsnrentreteedeennncctnthv ds endercreeeteceetanumnces 41 E How to Install the Software 0 0 ceccceccceesaeeeeeeeeeseeeeeeeeeeeesaeeeeeeeeees 41 E ScanSnap SOV ANG ii i ue dcunisesusaxusb uageSieecsiesabaasiusuaidand ease
84. embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background Vertical text can be searched with Adobe Acrobat but not with Spotlight or Preview 435 Using the ScanSnap in Various Ways for Mac OS Users E Automatically Setting Keywords for PDF Files If the document is black amp white character strings e g page heading title can be set as keywords and used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Searchable PDF file Sets text as a keyword for the PDF file gt K ScanSnap keyword ScanSnap Converts character string in a Image marked section into text You can search for the file through the set keyword Mark black amp white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green ScanSnap ScanSnap ScanSnap M
85. gt All Programs gt CardMinder gt Manual From Finder select Applications and double click Cardiris for ScanSnap gt Manuals gt User Guide Select Start menu gt All Programs gt ABBYY FineReader for ScanSnap TM 4 1 gt User s Guide ine Select Start menu gt All Programs gt KnowledgeLake gt Scan to Microsoft SharePoint User Guide Introduction Manual Description Location ScanSnap Manager Help Read this Help file when questions or problems regarding operations e g when setting items arise This Help file explains about scanner operations operational troubles and their resolution dialog boxes windows and messages Refer to this Help by either of the following methods ine The ScanSnap Manager icon 9 or 5 is displayed in the menu that appears when you click on the taskbar Right click the ScanSnap Manager icon 5 or and then select Help gt Help from the menu that appears Click the Help button E for ScanSnap Manager Press the F1 key on the keyboard when a dialog box is displayed Click the Help button in each dialog box QED Click the ScanSnap Manager icon 5 or 5 in the Dock while pressing the control key on the keyboard and then select Help gt Help from the menu that appears Click the Help button for ScanSnap Manager From the menu bar select Help gt
86. gt page 368 Save documents converted into digital data to a mobile device Scanned image can be saved directly to a mobile device such as tablet devices and smartphones imp gt page 175 CEES gt page 353 20 Features of the ScanSnap Two separate scanned images can be merged into a single image Two scanned images can be merged into a single image either vertically or horizontally imp gt ScanSnap Organizer Help ipsa gt ScanSnap Manager Help Link with a wide variety of applications by using ScanSnap Folder Windows You can use ScanSnap Folder to link with a wide variety of applications including Web applications Webmail cloud services etc By selecting ScanSnap Folder from the file selection window of the application you can use the scanned image file directly Ulm gt page 232 Note The ScanSnap does not conform to the TWAIN ISIS and WIA standards 21 Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts E Front ADF paper chute cover Open to use the ScanSnap Opening the ADF paper chute cover turns on the ScanSnap ADF top section Open to remove jammed documents replace the pad assy and the pick roller or clean the inside of the ScanSnap Extension Pull out when scanning long documents ADF paper chute cover You can load the document here after opening it Side guide Adjust to the width of doc
87. in your Pictures folder For details about how to continue the process after you select this item refer to Saving Files to Picture Folder page 135 4 2 3 4 5 6 7 8 9 HINT Displayed when ScanSnap Organizer is installed Displayed when CardMinder is installed Displayed when Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately is installed Displayed when NET Framework 3 0 is installed Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If INET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version Displayed when Dropbox for Windows 1 1 45 or later is installed Displayed when Evernote for Windows 3 5 or later is installed Displayed when SugarSync Manager for Windows 1 9 28 or later is installed Displayed when ABBYY FineReader for ScanSnap is installed Displayed when Scan to Microsoft SharePoint is installed The output image may slightly differ from the original document in size Performing a scan by pressing the Scan button on the ScanSnap while one of the following applications is active with its window brought to front and selected on taskbar automatically
88. is not displayed Instead a new e mail message window appears with the file s attached 119 Actions for Windows Users 5 Check the scanned image in the preview area In the Scan to E mail dialog box you can rename the file specify whether to set a Document Open Password and save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail dialog box refer to the ScanSnap Manager Help p Scan to E mail Specify file name File name VW v Serialize Combined file size 0 07 MB F Set a Document Open password for PDF files F Save scanned images to file E Do not show this dialog again Preview 120 Actions for Windows Users 6 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears _ g Scan to E mail Set a password Em Set a password for PDF files Password Confirm password Ok Cancel Help Enter a password and then click the OK button HINT The following message appears if you click the Cancel button in the Scan to E mail Seta password dialog box Scan to E mail 3 l Do you want to continue the process without setting Document Open Sy Password
89. length Documents other than paper such as fabric metal foil OHP film and plastic cards Documents with memo photographs or sticky notes attached Loading the following types of documents directly in the scanner can result in documents being damaged or scanned incorrectly Documents smaller than 50 8 x 50 8 mm 2 x 2 in width x length Documents whose paper weight is less than 64 g m 17 Ib Documents of non uniform thickness e g envelopes and paper sheets with attached materials Wrinkled or curled documents Folded or torn documents Tracing paper Coated paper Photographs photographic paper Perforated or punched documents Odd shaped documents not square or rectangular Carbon paper or thermal paper Documents with memo papers or sticky notes attached Since carbonless paper may contain chemicals that can harm the pad assy and the pick roller take note of the following when scanning carbonless paper Make sure to clean the ScanSnap regularly to maintain performance Depending on the type of carbonless paper the life span of the scanner may be shortened compared to scanning standard office paper 31 Documents for Scanning E Picture postcards Picture postcards can be scanned when the ScanSnap and the computer are connected with a power cable Paper type Picture postcards Paper weight 64 to 326 g m 17 to 87 Ib Width 50 8 to 100 mm 2 to 3 9 in Papei Length 50 8 to 1
90. log into Google Docs automatically Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet gt If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup window a separate PDF file will be created from each JPEG file The following window appears during file creation Scan to Google Docs TM Creating PDF file from image data RU 394 Cloud Services for Mac OS Users If you select the Convert to Searchable PDF checkbox in the Scan to Google Docs TM Options window in step 3 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options window The following window appears during text recognition 6 0 0 Scan to Google Docs TM Searchable PDF Maker Processing text recognition 3 pdf Target file _12_14 09 32_53 Processing status Processing 1 1 page Cancel HINT Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed Saving to Google Docs starts Click the Close button to close the Scan to Google Docs TM window when the saving is completed 800 Scan to Google Docs TM Successfully saved to Google Docs TM Target file _12_14
91. on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital letters Documents including handwritten characters Skewed documents Documents written in an unsupported language language other than Japanese English French Germani ltalian Spanish Chinese simplified Chinese traditional Korean Russian Portuguese Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 249 Using the ScanSnap in Various Ways for Windows Users 2 Click the Option button in the Scanning tab Es Application ED Specify the scanning mode and options you would like to use lt 4 Save a File option F Paper Compression Image quality E Automatic resolution x Color mode g Auto color detection x Scanning side A Duplex Scan Double sided x E Continue scanning after current scan is finished OK Cance Ap
92. once The Start Copying Files screen appears 1 O confirm the settings and then click the Next button Installation starts When the installation is complete the About ScanSnap s Auto Power OFF function screen appears 45 Installing in Windows 1 1 Read the explanation and then click the Next button r ScanSnap About ScanSnap s Auto Power OFF function B When the ScanSnap is turned on and left unused for 4 hours it will turn itself off automatically The time until power off can be changed from the ScanSnap Manager Preferences window To tum the ScanSnap back on perform one of the following operations Press the Scan button Close the ADF paper chute cover and open it again gt The Install Complete screen appears 12 click the Finish button 13 Remove the Setup DVD ROM from the DVD ROM drive ATTENTION If the installation is not successfully completed select Manuals gt Troubleshooting installation in the ScanSnap Setup dialog box and refer to Troubleshooting installation 46 E Dropbox for Windows HINT Installing in Windows An Internet connection is required to install Dropbox for Windows The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears HINT If the ScanSnap Setup di
93. only for the character strings in the first marked section and All marked sections for all marked sections ATTENTION Do not select First marked section when the text orientation of your document is vertical HINT The following explanation is for when you select First marked section Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string 3 How to Use ScanSnap Thes chapter describes basa operation af Scan Saup Scansnap om the screen uang the supplied applications Adobe Acrobat When multiple marked sections exist in line the marked character string closest to the top of the document is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked section A Marked section B gt Language Select the language Japanese English French German Italian Spanish Russian and Portuguese can be selected 439 Using the ScanSnap in Various Ways for Mac OS Users Target pages Select First page to perform text recognition and set a keyword for the PDF file only for the first page and All pages for all pages 4 Click the Apply button 5 Click the
94. or Remove ony Hide 4 Apply HINT ScanSnap Manager also links with Scan to Evernote Document when you select Scan to Evernote Document from the Profile pop up menu of the ScanSnap setup window Scan to Evernote Document from the Profile menu 379 Cloud Services for Mac OS Users 3 Change the settings for Scan to Evernote Document If you do not want to change any settings go to step 4 1 Click the Application Settings button s Application Save ae Scanning File option Paper Js Compression Select the application you would like to use Application E Scan to Evernote Document Application Settings Add or Remove Hide Apply gt The Scan to Evernote Document Options window appears 2 Change the settings For details about the Scan to Evernote Document Options window refer to the ScanSnap Manager Help 00 Scan to Evernote Document Options M Convert to Searchable PDF OCR options Language EJ English Target pages _ First page All pages Cancel EE 3 Click the OK button to close the Scan to Evernote Document Options window 4 Click the Apply button 5 Click the LX button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 380
95. saved Continue Scanning Quit To continue scanning click the Continue Scanning button or press the Scan button on the ScanSnap after loading another document in the ScanSnap 285 How to Perform a Scan for Mac OS Users E Finishing ScanSnap Operation Exiting ScanSnap Manager Select Quit from the ScanSnap Manager menu Normally you do not have to exit ScanSnap Manager HINT You cannot use the ScanSnap after exiting ScanSnap Manager From Finder select Applications and double click ScanSnap gt ScanSnap Manager to start up ScanSnap Manager when you want to use the ScanSnap Disconnecting the ScanSnap 1 Close the ADF paper chute cover to turn off the ScanSnap The ScanSnap Manager icon in the Dock changes from to 2 Disconnect the USB cable from the computer 3 Unplug the power cable or the USB bus power cable from the AC outlet or the computer HINT The ScanSnap does not have a power switch and is turned ON OFF in conjunction with the computer s power The ScanSnap can also be automatically turned ON OFF by opening or closing the ADF paper chute cover 286 Configuring ScanSnap Manager for Mac OS Users Configuring ScanSnap Manager This section explains how to set scan settings how to add change and delete profiles automatic linkage with applications and windows displayed during scanning E Quick Menu Settings You can specify which applications to display or h
96. scanned image pdf jpg Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords and in which language to perform text recognition Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file Whether to convert the first page only or all pages and in which language to perform text recognition Whether to create separate PDF files Whether to include all scanned images in a single PDF file or create PDF files each of which including a preset number of pages Whether to password protect the created PDF files Whether to set the same password for all PDF files or set a different password per scan 91 Configuring ScanSnap Manager for Windows Users Paper tab Paper size of documents paper size selection Whether to detect multifeed Compression tab File size of the scanned image compression rate ATTENTION Scan settings vary depending on the scanning method For details about items that can be set refer to Setting Items With Without the Quick Menu page 478 4 Click the OK or Apply button When you use the Quick Menu scan settings for the Customize button are changed When you do not use the Qui
97. select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality Standard Application 13 Save fi Scanning cy Paper HE Compression Specify the file options you would like to use File format Z PDF pdf JPEG is available only when Color or Gray is selected in Color mode Select OCR _ Set the marked text as a keyword for the PDF file First marked section All marked sections _ Convert to Searchable PDF OCR options English First page All pages Option Hide Apply e HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup window 438 Using the ScanSnap in Various Ways for Mac OS Users 3 Select the Set the marked text as a keyword for the PDF file checkbox Application 3 Save a Scanning File option Paper Ls Compression File format ij PDF pdf 2 JPEG is available only when Color or Gray is selected in Color mode Select OCR M Set the marked text as a keyword for the PDF file Target marked sections First marked section _ All marked sections _ Convert to Searchable PDF OCR options Language Gi English X Target pages First page AIl pages Hide Target marked sections Select First marked section to perform text recognition and set a keyword for the PDF file
98. string in the scanned image and add the character string as a keyword for the PDF file Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords and in which language to perform text recognition Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file Whether to convert the first page only or all pages and in which language to perform text recognition Whether to create separate PDF files Whether to include all scanned images in a single PDF file or create PDF files each of which including a preset number of pages 291 Configuring ScanSnap Manager for Mac OS Users Paper tab Paper size of documents paper size selection Whether to detect multifeed Compression tab File size of the scanned image compression rate ATTENTION Scan settings vary depending on the scanning method For details about items that can be set refer to Setting Items With Without the Quick Menu page 478 4 Click the Apply button When you use the Quick Menu scan settings for the Customize button are changed When you do not use the Quick Menu scan settings for the currently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes and scanning starts Scan setting ch
99. the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed CCBea0ga Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to SugarSync If you do not want to change any settings go to step 4 1 Move the mouse cursor to the Scan to SugarSync icon a and then click Settings gt The Scan to SugarSync Options window appears 2 Change the setting For details about the Scan to SugarSync Options window refer to the ScanSnap Manager Help 800 Scan to SugarSync Options M Show preview Cancel r 3 Click the OK button to close the Scan to SugarSync Options window 407 Cloud Services for Mac OS Users 4 Click the Scan to SugarSync icon The Scan to SugarSync window appears If you clear the Show preview checkbox in step 3 the scanned image is directly saved to your SugarSync folder 5 Check the scanned image in the preview area In the Scan to SugarSync window you can rename the file and specify your SugarSync folder For details about the Scan to SugarSync window refer to the ScanSnap Manager Help 8 0 8 Scan to SugarSync Preview ATTENTION Preview Specify file name File List No File name ms _12_14 10 15 14 2 _12_14_10_15_18 Serialize Name history v Combined file size 0 30 MB Specify destination folder _ Do not show this dialo
100. the applications listed under Show are displayed in the Quick Menu When you select an application in Show and click the Remove button the application is moved to Hide Likewise when you select an application in Hide and click the Add button the application is moved to Show To display all the applications in the Quick Menu click the Restore Default button m Applications to Show Hide p Hide Show eh Scan to PowerPoint R Scan to ScanSnap Organize Gh Scan to Excel O Scan to CardMinder Scan to SharePoint a Scan to Folder J Scan to Picture Folder 13 Scan to E mail S Scan to Print Add gt gt 8 Scan to Rack2 Filer Scan to Mobile 3 Scan to Dropbox Scan to Evernote Document Scan to Evernote Note Scanto Google Docs TM 4 r m lt lt Remove Down gi Restore Default Cancel Help Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in Show You can change the display order of an application by selecting an application in Show and clicking either the Up or Down button To restore the default display order of the applications displayed in the Quick Menu click the Restore Default button F al Applications to Show Hide Hide ab Scan to PowerPoint R Scan to ScanSnap Organize Gh Scan to Excel DI Scan to CardMinder 3 Scan to SharePoint Scan t
101. the settings For details about the Scan to SugarSync Options dialog box refer to the ScanSnap Manager Help r a Scan to SugarSync Options V Show preview 3 Click the OK button to close the Scan to SugarSync Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The Scan to SugarSync dialog box appears when the scanning is completed If you clear the Show preview check box in step 3 the scanned image is directly saved to your SugarSync folder 230 Cloud Services for Windows Users T Check the scanned image in the preview area In the Scan to SugarSync dialog box you can rename the file and specify your SugarSync folder For details about the Scan to SugarSync dialog box refer to the ScanSnap Manager Help a Scan to SugarSync Specify file name File name Combined file size Specify destination folder Specify your SugarSyne folder C Users Documents Magic Briefcase ScanSnap Save Cancel F Do not show this dialog again We Preview 8 Click the Save button The scanned image is saved to your SugarSync folder 231 ScanSnap Folder Operations for Windows Users ScanSnap Folder Operations ScanSnap
102. to Installing the Software page 38 E Uninstalling in Windows This section explains how to uninstall the following software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote for Windows Scan to Microsoft SharePoint The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Exit all running software 3 Select Start menu gt Control Panel gt Programs gt Programs and Features The Uninstall or change a program dialog box appears with a list of currently installed software 471 Uninstalling the Software 4 Select the software to uninstall To uninstall ScanSnap Manager Select ScanSnap Manager To uninstall ScanSnap Organizer Select ScanSnap Organizer To uninstall CardMinder Select CardMinder To uninstall ABBYY FineReader for ScanSnap Select ABBYY FineReader for ScanSnap TM 4 1 To uninstall Evernote for Windows Select Evernote To uninstall Scan to Microsoft SharePoint Select Scan to Microsoft SharePoint HINT To uninstall more than one software repeat steps 4 to 6 for each software 5 Click the Uninstall button A confirmation message appears 6 Click the Yes button gt The software is uninstalled 472 Uninstalling the Software E Uninstalling in Mac OS This section explains how to uninstall the following software ScanSnap Manager
103. to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter 3 j xt A ro E a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Show Details Applications to Show Hide 3 Click the Scan to Folder icon a The Scan to Folder dialog box appears 111 Actions for Windows Users 4 Check the scanned image in the preview area In the Scan to Folder dialog box you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help n a Scan to Folder Specify file name File name 17 2fie POF 02 Specify destination folder Save in C Users History 7 State a path to a destination folder in an E mail message X Serialize Combined file size 0 39 MB Documents Help Preview 112 Actions for Windows Users 5 Click the Save button The scanned image file is saved in the specified folder When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box a
104. to perform text recognition for all pages and First page for just the first page 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 434 Using the ScanSnap in Various Ways for Mac OS Users 7 Press the Scan button on the ScanSnap to start a scan Text recognition is performed on the scanned image and a searchable PDF file is created ATTENTION It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recognized correctly In that case better results in text recognition may be achieved by changing the setting for Color mode or specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters
105. to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC 440 Using the ScanSnap in Various Ways for Mac OS Users E Saving Two Files or Pages into One Double Page Spread Image With Page Merger you can merge two JPEG files two single page PDF files or two pages of a multipage PDF file vertically or horizontally The merged file or page is saved as a single double page spread image For details about how to merge pages refer to the ScanSnap Manager Help 441 Troubleshooting PP mPBO PIO For details about how to resolve problems such as removing jammed documents refer to Troubleshooting in the ScanSnap Manager Help ip Select Help gt Troubleshooting in the Right Click Menu ETD Select Help gt Troubleshooting in the ScanSnap Manager menu 442 Daily Care CP POmPOOOO IOI I This chapter explains about the cleaning materials and how to clean the ScanSnap Cleaning Material Six aces wire urn amp 3 Wale Ged AGES Aes oe ees Wa eee Wk mela eee dee See 444 Cl
106. window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 362 Actions for Mac OS Users T Press the Scan button on the ScanSnap to start a scan The Scan to Mobile window appears on the computer when the scanning is completed 0 0 8 Scan to Mobile Connected Mobile Device j Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically Document 1 a Computer name Close Stop 363 Actions for Mac OS Users 8 Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device e098 Scan to Mobile Connected Mobile Device 2 Sending complete Ready to send next file af IP address Sending complete _ _ _ XG _ _ _ _ _ _ FeNC Eea File size 0 13 0 13 MB Document ET 1 Computer name Close Stop HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile
107. 2 387 Cloud Services for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed CGCHEEHE Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to Google Docs TM If you do not want to change any settings go to step 4 1 Move the mouse cursor to the Scan to Google Docs TM icon Kes and then click Settings gt The Scan to Google Docs TM Options window appears 388 Cloud Services for Mac OS Users 2 Change the settings For details about the Scan to Google Docs TM Options window refer to the ScanSnap Manager Help Google Account Password Po M Convert to Searchable PDF _OCR options _ Language EJ English Target pages _ First page All pages C Save scanned image Coi E 3 Click the OK button to close the Scan to Google Docs TM Options window 4 Click the Scan to Google Docs TM icon Koel 389 Cloud Services for Mac OS Users If you did no
108. 238 7 Click the Save button ScanSnap Folder Operations for Windows Users gt The file is saved to ScanSnap Folder rit Recent Places L ScanSnap Folder m 4 HD Desktop G Libraries B 4 Computer a Floppy Disk Drive A amp Local Disk C amp amp DVD CD RW Drive D b IS ScanSnap Folder Ge Network File name E 2 Open N GO gt Computer ScanSnap Folder X 4 Search ScanSnap Folder Pp Organize v e m e Feincaes Name Size Item type Date modified BE Desktop 12 15 14 015 234KB Adobe Acrobat D 12 15 M 2 02 PM lp Downloads Ele 12 15 14 021 248KB Adobe Acrobat D 12 15 2 02 PM r m hd anise Files X 8 Select the file to be attach The file is attached ed and click the Open button r Bio Bse dg 4 New Message CSEE Message Insert Options B 4 Calibri 122 B attach tite Vis Paste B Z U ae X X A Plain Photo album Contacts Delivery Editing ext z h ki Clipboard Font Paragraph Plain text Insert T a On Send Subject Show Cc amp Bec oO S d 239 Using the ScanSnap in Various Ways for Windows Users Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap E Scanning Only One Side of a Document By default the ScanSnap scans in duplex mode To perform simplex scanning perform the foll
109. 3 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Google Docs TM x ScanSnap Color image Scanner Use Quick Menu Profile Recommended Small File High Quality Standard Application L3 Save ia Scanning File option _ Paper fs Compression Select the application you would like to use Application ros Scan to Google Docs TM s Application Settings Add or Remove Hide Apply HINT ScanSnap Manager also links with Scan to Google Docs TM when you select Scan to Google Docs TM from the Profile pop up menu of the ScanSnap setup window Scan to Google Docs TM from the Profile menu 392 Cloud Services for Mac OS Users 3 Change the settings for Scan to Google Docs TM If you do not want to change any settings go to step 4 1 Click the Application Settings button Application E Save i Scanning File option E Paper Ls Compression Select the application you would like to use Application Scan to Google Docs TM Application Settings Add or Remove Hide Apply gt The Scan to Google Docs TM Options window appears 2 Change the settings For details about the Scan to Google Docs TM Options window refer to the ScanSnap Manager Help 8 0 0 Scan to Google Docs TM Options Google Account Pas
110. 351 K keyword WINdOWS sirairissisnisisritisiasia 262 264 Mag OSa e e E ERA 436 438 L Left Click Menu nssessssosesesssnenenssenerennsnes 73 M marker WINdOWS ooo ececeececeeceeeeceeneceeeeeuenees 262 Mac OS ra hnetenie tuntunin anai 436 O online update WINdOWS ooo ececeececeececeeceeeeceeeeeaeaeees 466 MAG OS Nesa TAND 469 operating system WINGCOWS oo ececeececeeceecececeeceeeeeeeaeeeeas 24 Mac OS Alaa aa ea a eniee 27 operation fIOW ssssssssssssessrrneserrrserrrrernnne 36 P pad ASSY shii inr te Oe ee eee 452 pickroller ciesiieuriii see 452 power Connector assssssessserseserrresrrrrerenne 23 Profile MENU ssesssesesesnsssrrnerererrrenrrnns 275 Q Quick Menu WINdOWS oo cee eceececeececeececeeceeeeeeaeeeens 78 Ma t OS saicnox an a ai 279 R Rack2 Filer sesssesssssresenerrerrnerenerens 169 Rack2 Filer V5 0 trial version 0 40 488 Index renaming profiles WINKOWS aia a a aa ae 99 MacOS siccivdelvncit ete aRt 299 replacing the pad assy 454 replacing the pick roller 0 06 458 Right Click Menu ue cee eeeeeeeeeeeeeeneeeeeeeees 71 S Scan button asssssessssessenessnersserrserrrreenne 22 Scan to Dropbox WINGOWS nonoroncairiiadiiaciis 189 191 MEAO E 371 373 Scan to E mail WINdOWS Lo ceeeceeceesceseeeeeeeu seus 119 123 Mac OS hon roon inact aE 318 321 Scan to Evernote Document WINKOWS oo eeeeceecceseeeeeeeeeeu een ees 196 198 Mac OS neern 378 379 Sca
111. 48 mm 2 to 5 8 in 32 How to Load Documents How to Load Documents Load documents in the ScanSnap in the following procedure For details about documents that can be loaded refer to Documents for Scanning page 31 1 IF you are loading multiple sheets check the number of sheets The maximum number of sheets in the ScanSnap is as follows For A4 or smaller sizes Up to 10 sheets can be loaded with paper weight of 80 g m 20 Ib and thickness of the document stack under 1 mm ATTENTION If you try to scan more than the maximum amount that can be loaded the following problems may occur Files may not be properly created due to excessive file size Paper jams may occur 2 Fan the documents 1 Hold both ends of the documents and fan them a few times AN 2 Rotate the documents by 90 degrees and fan them in the same manner 3 Straighten the edges of the documents and slightly displace the top edges at an angle at an angle Feed direction ATTENTION Paper jams or damage to documents may occur if you scan the documents without aligning the edges first 33 How to Load Documents 4 Open the ADF paper chute cover of the ScanSnap 34 How to Load Documents 6 Load the documents in the ADF paper chute cover Load the documents face down and top first with their back facing you Load the documents so that they are not beyond the reference marks within the sid
112. A Application 3 Save Ei Scanning L Paper d Compression Specify the file options you would like to use Gi PDF pdf s JPEG is available only when Color or Gray is selected in Color mode File format Select OCR _ Set the marked text as a keyword for the PDF file First marked section All marked sections _ Convert to Searchable PDF OCR options English First page All pages Option Hide Apply HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup window 433 Using the ScanSnap in Various Ways for Mac OS Users 3 Select the Convert to Searchable PDF checkbox gt The following message appears It may take extra time for processing text recognition Click the OK button to close the window sA Application 3 Save i Scanning File option C Paper QE Compression Specify the file options you would like to use File format Gj PDF pdf JPEG is available only when Color or Gray is selected in Color mode Select OCR _ Set the marked text as a keyword for the PDF file First marked section All marked sections M Convert to Searchable PDF OCR options Option Hide Apply Language Select the language Japanese English French German Italian Spanish Russian and Portuguese can be selected Target pages Select All pages
113. B Install Products arma Scansnap Scan2nap Scammer s7a008t Color image Seansnap Select a software to install Dropbox Evernote SugarSync Scan to Microsoft SharePoint gt Setup Menu gt Installation starts 5 Follow the instructions on the screen to continue with the installation 6 Click the Close button when the installation complete notification is displayed T Remove the Setup DVD ROM from the DVD ROM drive HINT For details about how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide Click the Scan to Microsoft SharePoint button in the Manuals dialog box to open the Scan to Microsoft SharePoint User Guide 54 Installing in Windows E Trial Software The procedure is as follows HINT For details about system requirements and installation refer to Readme of the trial version software Click on the name of the software in the Trial Software dialog box then click the Readme button to open the Readme file 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer 3 Click the Trial Software button O ScanSnap Setup army STan snap Scan Snap Color irnage Scar image Scanner
114. Folder is a temporary folder where you can save images scanned with the ScanSnap to upload the file to a Web application or attach the file to an e mail ScanSnap Folder supports a wide range of applications including Web applications Files saved in this folder can be used by specifying ScanSnap Folder directly from the application when you scan ATTENTION ScanSnap Folder can be used with applications that support PDF or JPEG files HINT The files in ScanSnap Folder will be deleted automatically after a set number of days because it is a temporary folder The number of days to keep the files can be changed For details refer to the ScanSnap Manager Help 232 ScanSnap Folder Operations for Windows Users E How to Configure Scan Settings You can configure scan settings for ScanSnap Folder in the ScanSnap setup dialog box depending on your intended use in the following procedure 1 Select ScanSnap Folder Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears E Scan snap Color image Scanner ScanSnap Folder Configuration g a File option Paper Compression Specify the scanning mode and options you would like to use Image quality Z Automatic resolution Color mode is Auto color detection Scanning side Duplex Scan Double sided E Continue scanning after curr
115. HINT To enable the Profile menu clear the Use Quick Menu checkbox in the ScanSnap setup window The Profile menu does not appear when this checkbox is selected You can also display the Profile menu by selecting Profile from ScanSnap Manager menu Profiles configured for the following scanner models will be carried over to ScanSnap S1300i if the computer is the same ScanSnap 1500 ScanSnap S1500M ScanSnap 1300 ScanSnap S1100 ScanSnap S510M ScanSnap S500M ScanSnap S300M 275 How to Perform a Scan for Mac OS Users How to Perform a Scan This section explains how to perform scanning with the ScanSnap E Preparation 1 Turn on the computer The ScanSnap Manager icon 5 appears in the Dock when Mac OS starts up HINT Ifthe ScanSnap Manager icon 5 is not displayed select Applications and double click ScanSnap gt ScanSnap Manager from Finder to start up ScanSnap Manager f ScanSnap Manager does not automatically start when Mac OS starts up select Users amp Groups Accounts on Mac OS X v10 6 or earlier gt Current User My Account on Mac OS X v10 6 or earlier gt Login Items gt ScanSnap gt ScanSnap Manager in the System Preferences window to start up ScanSnap Manager 2 Open the ADF paper chute cover of the ScanSnap to turn the power on ADF paper chute cover The ScanSnap Manager icon changes from 5 to HINT There may be a s
116. Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 Displays the ScanSnap setup dialog box 2 In the Application drop down list in the Application tab select Scan to Evernote Note EA Color Image ee fe Use Quick Menu Profile Recommended Small File High Quality Standard v E Application Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application Application Settings Add or Remove Hide 4 l OK Cancel Apply HINT ScanSnap Manager also links with Scan to Evernote Note when you select Scan to Evernote Note from the Profile drop down list of the ScanSnap setup dialog box Scan to Evernote Note from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 204 Cloud Services for Windows Users 5 Press the Scan button on the ScanSnap to start a scan When the scanning is completed a separate JPEG file will be created from
117. Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Cardiris x Scan snap Color image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Application i Scanning File option _ Paper fs Compression Application Settings Add or Remove Hide Apply ATTENTION It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup window HINT ScanSnap Manager also links with Cardiris when you select Cardiris from the Profile pop up menu of the ScanSnap setup window Cardiris from the Profile menu 343 Actions for Mac OS Users 3 Click the Apply button 4 Click the 7 button in the upper left corner to close the ScanSnap setup window 5 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover Toscan multiple business cards load them in a pile Do not leave space between the side guides and busi
118. OS x HTTP Dropbox Evernote 3 items HTTP SugarSync A web browser starts up and the SugarSync Manager for Mac download web page opens Download and install SugarSync Manager for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive 68 Using the ScanSnap for Windows Users PPO POO This chapter explains how to perform scanning configure scan settings add change or delete profiles as well as various scanner functions and uses ScanSnap Manager Icon and Operations 00 00 cece 70 How t Perform a Scan erdies srne taaa eE Se eee Wasa E ea aes 74 Configuring ScanSnap Manager a s a saaana aeaea 86 ACCIONS a8 ori ae eae Wee ite a eee ae E aad ets ae ea abate ESA E 109 CIOUG Servic S si Sin Sheds ipaa Peai Okt Pha aoe hh eo a aeiaai See and eee ale Gea 186 ScanSnap Folder Operations 000 c eee eee eens 232 Using the ScanSnap in Various WayS 0 000 ee 240 69 ScanSnap Manager Icon and Operations for Windows Users ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown b
119. OTE 7 a oY Ta To install Evernote drag the icon to your Applications folder A Evernote Applications Evernote for Mac is copied into the Applications folder T When the copying is finished drag the Evernote icon on the desktop into the Trash 8 Remove the Setup DVD ROM from the DVD ROM drive ATTENTION ifthe installation is not successfully completed select Troubleshooting installation in the ScanSnap window and refer to Troubleshooting installation When using Mac OS X v10 7 you need to update to the latest version 3 0 or later after you installed Evernote for Mac 9 Prepare for the linkage with Evernote Start up Evernote and create a new Notebook 66 E SugarSync Manager for Mac HINT Installing in Mac OS An Internet connection is required to install SugarSync Manager for Mac The procedure is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the Other Software icon ScanSnap eoo 5 items R Scan snap Color Image Scanner ScanSnap A 4 Ka Readme gt The Other Software window appears 67 Other Software B PDF Troubleshooting installation g PDF Operator s Guide 4 Double click the SugarSync icon e090 J Other Software Installing in Mac
120. P3PC 3662 01ENZ0O FUJITSU Scan Snap Color IMage S a aw Operator s Guide Introduction PPP POOOW PIO Thank you for purchasing the color image scanner ScanSnap S1300i hereinafter referred to as the ScanSnap This manual explains how to handle and operate the ScanSnap Be sure to read this manual and Getting Started thoroughly before using the ScanSnap to ensure correct use We hope that this manual will provide you with useful information in order to utilize the ScanSnap If you are using a Microsoft Windows operating system either Adobe Acrobat 7 0 or later or Adobe Reader 7 0 or later is required to display or print this manual Trademarks Microsoft Windows Windows Vista Excel PowerPoint Outlook SharePoint and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word is the product of Microsoft Corporation in the United States Apple the Apple logo Mac Mac OS and iPhoto are trademarks of Apple Inc Adobe the Adobe logo Acrobat and Adobe Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries Cardiris is a trademark of I R I S ABBYY FineReader Engine 2011 ABBYY OCR by ABB
121. Progress Status You can hide the ScanSnap Manager Image scanning and file saving window in the following procedure 1 Select Help gt Preferences from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap Manager Preferences window appears 2 In the Status Display tab clear the Show the scan progress status recommended checkbox eoo ScanSnap Manager Preferences Power Notice of communication status Select whether to notify of the ScanSnap s communication status M Notify of the communication status Show Scan Progress Status Select whether to show the scan progress status M Show the scan progress status recommended 3 Click the button in the upper left corner to close the ScanSnap Manager Preferences window The ScanSnap Manager Image scanning and file saving window is hidden from next scanning on HINT When the scanning progress status window is not displayed the current number of pages saved is indicated on the ScanSnap Manager icon in the Dock 307 Actions for Mac OS Users Actions The ScanSnap has functions useful in your office work available as Actions Actions allow you to Share the scanned document files with others Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of th
122. Save user account information check box in this dialog box Otherwise other users will be able to log into Salesforce automatically Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet The Scan to Salesforce Chatter dialog box appears 222 Cloud Services for Windows Users T Check the scanned image in the preview area In the Scan to Salesforce Chatter dialog box you can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter dialog box refer to the ScanSnap Manager Help File name Posting infomation Postto My Feeds Method Post to Chatter Post all files with the same setting Chatter information Message Save scanned images to file Preview 223 Cloud Services for Windows Users 8 Click the Post button Posting to Salesforce Chatter starts Click the Close button to close the Scan to Salesforce Chatter dialog box when the posting is completed C Scan to Salesforce Chatter Successfully posted to Salesforce Target file pdf Processo etki Document 2 2 File size 0 50 0 50MB Close this window when posting completes If you sel
123. ScanSnap Manager Help ime ScanSnap Organizer Help Windows CardMinder Help CEID Cardiris Help CED ABBYY FineReader for ScanSnap Help Read these Help files when questions or problems regarding operations e g when setting items arise These Help files explain about operations dialog boxes windows and messages For details about how to start up the Help refer to the User s Guide for each product UED From the menu bar select Help gt Cardiris Help CEID From the menu bar select Help gt FineReader for ScanSnap Help Introduction E About This Manual Structure of This Manual This manual consists of the following ScanSnap Overview This chapter explains about the features the names and functions of the parts system requirements and basic operations of the ScanSnap Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them Using the ScanSnap for Windows Users Using the ScanSnap for Mac OS Users This chapter explains how to perform a scan change or save scan settings add change or delete profiles as well as other various scanner functions Troubleshooting This chapter provides references for resolving troubles such as removing jammed documents Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap Consumables This chapter explains how
124. Scanner Use Quick Menu Profile Recommended Small File High Quality j A Standard _Apply C o C canco Left Click Menu v i seandard D CardMinder A Searchable PDF ij Scan to Folder Fg Scan to E mail Scan to Print La Rack2 Filer E Scan to Evernote Document a Scan to Evernote Note Asean to Google Docs TM Eh ABBYY Scan to Word Key asew Scan to Excel eb ABBYY Scan to PowerPoint R 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 82 How to Perform a Scan for Windows Users 5 Press the Scan button on the ScanSnap to start a scan HINT The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Scanning Only One Side of a Document page 240 You can also start scanning from the Right Click Menu For more details refer to Right Click Menu page 71 ATTENTION Do not connect or disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning Doing so will cancel scanning The Scan button on the ScanSnap flashes in blue throughout the scan The ScanSnap Manager Image scanning and file saving dialog box appears ScanSnap Manager Image s
125. Services for Windows Users 6 Press the Scan button on the ScanSnap to start a scan gt If you did not specify a Google account in the Scan to Google Docs TM Options dialog box in step 3 the Scan to Google Docs TM dialog box appears when the scanning is completed To continue enter your e mail address and password and click the OK button 2 Scan to Google Docs TM x Enter your Google account Email Password 2 Save your account information ok cms He ATTENTION Ifthe computer is shared with other users do not select the Save your account information check box in this dialog box Otherwise other users will be able to log into Google Docs automatically Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet gt If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup dialog box a separate PDF file will be created from each JPEG file The following window appears during file creation Scan to Google Docs TM Creating PDF file from image data Target file jpg Processing status 213 Cloud Services for Windows Users gt If the Convert to Searchable PDF check box is selected in the Scan to Google Docs TM Options dialog box in step 3 text recognition is performed according to the OCR options settings in the Scan to Google
126. Settings are Normal Color Gray 150 dpi B amp W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to reduce the file size High Quality Settings are Best Color Gray 300 dpi B amp W 600 dpi for Image quality in the button Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to scan documents in high quality Customize Default settings are the same as the Recommended settings button Scan settings can be changed depending on your scanning purpose HINT The Small File button is selected in default For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help You cannot change the settings for the Recommended Small File and High Quality buttons If you change any of these settings the profile automatically switches to Customize For details about how to change scan settings refer to How to Configure Scan Settings page 290 4 Click the Apply button 5 Click the 47 button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 278 How to Perform a Scan for Mac OS Users T Press the Scan button on t
127. The e mail program selected in Internet Explorer Tools menu gt Internet Options gt the Programs tab gt E mail drop down list is used to link with ScanSnap Manager If no e mail program is selected select an e mail program to link with ScanSnap Manager in the E mail drop down list E mail programs that cannot be selected here cannot be set to link with ScanSnap Manager Tested e mail programs Windows Live Mail Windows Mail Windows Vista Outlook 2010 2007 2003 Outlook Express 6 Thunderbird version 9 0 1 ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and attach the scanned image file to an e mail message using or without using the Quick Menu refer to the following Using the Quick Menu gt page 118 Without Using the Quick Menu gt page 123 117 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed Scan snap e A ay
128. Update x e The latest version of the program update is available on the website Do you want to run the update now Download size MB The program is downloaded and a confirmation message appears 467 Updating ScanSnap Manager 4 Click the Install button Y ScanSnap Manager Online Update S Download is completed Click the Install button Install button Starts the installation Information button Shows the update information HINT When you click the Information button Internet Explorer which displays information about the latest update for ScanSnap Manager opens Installation starts and the ScanSnap Manager installer starts up Follow the instructions on the screen to continue with the installation 468 Updating ScanSnap Manager E Updating in Mac OS Update ScanSnap Manager in the following procedure We recommend that you run the update regularly ATTENTION It is necessary to have a browser with Internet access to perform the update 1 Select Help gt Online Update from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 gt A confirmation message appears HINT You can also update ScanSnap Manager by selecting Help gt Online Update from the menu bar From Finder Applications gt ScanSnap and double clicking Online Update 2 Click the Yes button Sca
129. Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Picture Folder Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File J High Quality Standard E Application j Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application Application Settings Add or Remove OK Cance Appy HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 93 139 Actions for Windows Users 3 Change the settings for Scan to Picture Folder If you do not want to change any settings go to step 4 1 Click the Application Settings button lt 1 Save 8 Scanning Q File option F Paper f Comp
130. Various Ways for Mac OS Users 2 Click the Option button in the Scanning tab x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard s s Application Save L File option Paper Ls Compression Specify the scanning mode and options you would like to use Image quality fi Normal Color Gray 150 dpi B amp W 300 dpi gt Color mode Fj Auto color detection gt Scanning side Duplex Scan Double sided a Continue scanning after current scan is finished _ Option Hide Apply The Scanning mode option window appears 3 Select the Correct skewed character strings automatically checkbox Scanning mode option Brightness Black and White scanning only Light Q Dark Normal _ Setting for text only document M Allow automatic blank page removal M Correct skewed character strings automatically V Allow automatic image rotation 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the LX button in the upper left corner to close the ScanSnap setup window 420 Using the ScanSnap in Various Ways for Mac OS Users T Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 8 Press the Scan button on the ScanSnap to start a scan
131. YY ABBYY and FineReader are trademarks of ABBYY Evernote is a registered trademark or trademark of Evernote Corporation Google Google Docs and Android are registered trademarks or trademarks of Google Inc Salesforce the Salesforce logo and Salesforce CRM are registered trademarks or trademarks of salesforce com inc in the United States and other countries ScanSnap the ScanSnap logo CardMinder and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and product names are the registered trademarks or trademarks of the respective companies Manufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 PFU LIMITED 2012 Disclaimer Reproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements e g Introduction image reproducibility in size accuracy information amount fidelity content and color Disposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap It is the responsibility of the customer to store and manage the scanned image and dispose of the original document scanned with the ScanSnap
132. _09_32_53 pdf Processing status r e Document 1 1 File size 0 24MB 0 24MB _ Close this window when save completes If you select the Close this window when save completes checkbox above the Scan to Google Docs TM window will automatically close from next scanning on when the saving is completed HINT Google Docs does not start up after the saving has completed To check the saved PDF file start a web browser and log in to Google Docs 395 Cloud Services for Mac OS Users E Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter ATTENTION A Salesforce CRM license is required separately ScanSnap Manager can link with the following Salesforce editions Unlimited Enterprise For details about the procedure to post to Salesforce Chatter using or without using the Quick Menu refer to the following Using the Quick Menu gt page 397 Without Using the Quick Menu gt page 401 396 Cloud Services for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan b
133. agreement Click Agree to continue or click Disagree to cancel the installation and quit the Installer p The Cardiris License screen appears 9 Scroll down and read the I R I S License Agreement to the end and then click the Continue button gt A confirmation message appears 59 Installing in Mac OS 1 0 10 accept the license agreement click the Agree button Mo amp To continue installing the software you must a agree to the terms of the software license ft I agreement Ta Click Agree to continue or click Disagree to cancel the installation and quit the Installer Read License _ _Disagree_ The Standard Install on disk name screen appears 111 click the Install button e098 y Install ScanSnap Standard Install on Introduction Read Me This will take GB of space on your computer License Click Install to perform a standard installation of Cardiris License this software on the disk Destination Select 6 InstallationType installation About Stanshap s Auto Power OFF function Summary Change Install Location HINT To install only ScanSnap Manager clear the ABBYY FineReader for ScanSnap and Cardiris checkboxes in the Custom install on disk name screen which is displayed by clicking the Customize button ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own An auth
134. alog box appears 2 Change the settings For details about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help Scan to Evernote Options A Language E English Target pages First page All pages ox cancer Heo 3 Click the OK button to close the Scan to Evernote Options dialog box A 4 Click the Scan to Evernote Document icon 8 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the PDF file to Evernote before scanning the next document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed gt If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup dialog box a separate PDF file will be created from each JPEG file The following window appears during file creation Scan to Evernote Document Creating PDF file from image data Target file jpg Processing status 196 Cloud Services for Windows Users gt If the Convert to Searchable PDF check box is selected in step 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Options dialog box The following window appears during text recognition Scan to Evernote Document Processing text recognition Target file Processing status HINT Note that text recognition w
135. alog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer 3 Click the Install Products button GB ScanSnap Setup Stan snap Color nage Scanner Readme Manuals Browse DYD Contents Contact Us Trial Software Scan 2nap S77 DOO Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote Scan to Microsoft SharePoint The following software can be downloaded Dropbox SugarSync When you have a problem with installation refer to Troubleshooting installation from Manuals gt The Install Products dialog box appears 47 Installing in Windows 4 Click the Dropbox button I Install Products army Scansnap Scansnap Color image SIO t L Sensnap OOO setoct o sorwaro to instan Dropbox Evernote SugarSync Scan to Microsoft SharePoint 5 Setup Menu A web browser starts up and the Dropbox for Windows download web page opens Download and install Dropbox for Windows 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive 48 Installing in Windows E Evernote for Windows The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM dr
136. an be downloaded Dropbox SugarSync When you have a problem with installation refer to Troubleshooting installation from Manuals 41 Installing in Windows The functions of each button in the ScanSnap Setup dialog box are as follows Button Function Readme Displays the Readme dialog box where you can refer to the Readme file of each software Install Products Displays the Install Products dialog box ScanSnap button Installs the following software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Dropbox button Opens the Dropbox for Windows download web page Evernote button Installs Evernote for Windows SugarSync button Opens the SugarSync Manager for Windows download web page Scan to Microsoft SharePoint button Installs Scan to Microsoft SharePoint Manuals Displays the Manuals dialog box where you can refer to the software manuals including Troubleshooting installation Browse DVD Contents Opens Windows Explorer to display the files from the DVD ROM Contact Us Displays contact information for customer support Trial Software Displays the Trial Software dialog box 42 Installing in Windows E ScanSnap Software Install the following software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows 1
137. an to ScanSnap Organizer 1 A Displays the ScanSnap Organizer dialog box Saves the scanned images in a folder specified in ScanSnap Organizer For details about how to operate ScanSnap Organizer refer to the ScanSnap Organizer User s Guide 7 Scan to eB CardMinder 2 Displays the CardMinder dialog box Saves the scanned images to CardMinder For details about how to continue the process after you select this item refer to Storing Business Cards in CardMinder page 152 Scan to Folder Displays the Scan to Folder dialog box You can specify the destination folder to save the scanned images For details about how to continue the process after you select this item refer to Saving Data in a Specified Folder page 110 Scan to E mail Scan to Print Displays the Scan to E mail dialog box Attaches the scanned images to an e mail message For details about how to continue the process after you select this item refer to Attaching Files to E Mail page 117 Displays the Scan to Print dialog box Prints out the scanned images with a specified printer For details about how to continue the process after you select this item refer to Using the ScanSnap as a Copy Machine page 128 78 How to Perform a Scan for Windows Users Application Description Scan to Rack2 Filer 3 W Scan to Mobile 4 tial W Creates a PDF file from the scanned image d
138. anSnap to start a scan The Quick Menu appears when the scanning is completed AY E S Ke e Cis if CH Click the icon of the application to interact with the ScanSnap 3 Click the Scan to Evernote Note icon kz ATTENTION You cannot start scanning when the Quick Menu is displayed Save the JPEG file to Evernote before scanning the next document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed gt If PDF pdf is selected for File format in the File option tab of the ScanSnap setup window a separate JPEG file will be created from each page of the PDF file The following window appears during file creation Scan to Evernote Note Creating JPEG file from image data ay 383 Cloud Services for Mac OS Users Evernote for Mac starts up and the JPEG file is saved to Evernote HINT When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 384 C
139. and the conversion result is displayed HINT The Word or Excel file is saved in one of the following formats Scan to Word RTF format rtf Scan to Excel XLS format xls 338 Actions for Mac OS Users E Storing Business Cards in Cardiris This section explains how to store business card images and the related information in Cardiris For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu refer to the following Using the Quick Menu gt page 340 Without Using the Quick Menu gt page 343 Using the Address Book in Cardiris gt page 346 339 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 Select either Recommended or High Quality button Scan snap Color Image Scanner A Use Quick Menu Detail v Apply ATTENTION It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup window 3 Click the Apply button in the Sca
140. ange the settings for Scan to Rack2 Filer If you do not want to change any settings go to step 4 1 Click the Application Settings button E Application lt Save Scanning 3 File option F Paper s Compression Select the application you would like to use Application st Rack2 Filer gt Application Settings Add or Remove Hide Cancel __ Apply The ScanSnap gt Rack2 dialog box appears 2 Change the settings In this dialog box specify the destination to save the scanned image For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help ScanSnap gt Rack2 ScanSnap data save location when Rack2 Viewer or WorkArea is not open I Request confirmation each time Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected C Binder selection dialog for individual assignment every time Cancel Help 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 173 Actions for Windows Users 6 Press the Scan button on the ScanSnap to star
141. anges made up to this point are saved and documents are scanned by these settings Note that when other windows are open scanning does not start even if you press the Scan button on the ScanSnap unless open windows are closed 292 Configuring ScanSnap Manager for Mac OS Users E Profile Management You can manage up to 20 profiles You can select a profile in the Profile pop up menu in the ScanSnap setup window or from the Profile menu HINT To use a profile you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Profile pop up menu se Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Detail Apply Profile menu Profile ey Scan to Folder Scan to E mail Scan to Print E Scan to Evernote Document f Scan to Evernote Note T Scan to Google Docs TM Eh Scan to Word Scan to Excel Cardiris a iPhoto 5 Once the frequently used scan settings are saved as profiles you do not have to open the ScanSnap setup window to change scan settings every time you perform scanning You can easily switch to an appropriate profile you want by just selecting it For details about how to add change or delete profiles refer to the following To add a new profile gt page 294 To change scan settings for profiles gt page 297 To rename a profile gt page 299 To delete a profile g
142. ap Color Image Scanner v Use Quick Menu Recommended Small File High Quality Customize K Cancel_ Apply ATTENTION It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover To scan multiple business cards load them in a pile Do not leave space between the side guides and business cards 153 Actions for Windows Users 5 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed Scan snap A a a 2 es gy Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer gg 7 kod a ae Pa 4 A S G Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter Eoo gte Oa Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Show Details Applications to Show Hide 6 Click the Scan to CardMinder icon Fa The CardMinder window appears 154 Actions for Windows Users T Check the scanned card image and the text recognition result
143. ark a straight line over a single character string The supported range of a marked section is as follows Minimum 3 mm short side x 10 mm long side Maximum 20 mm short side x 150 mm long side Use only one color per page for marking 436 Using the ScanSnap in Various Ways for Mac OS Users Make sure to cover the entire character string when marking it Mark sections so that the entire section is evenly colored Good example Bad example 1 Bad example 2 Pa does not cover the entire section unevenly colored ScanSnap ScanSnap ScanSnap Do not mark more than ten sections per page ATTENTION It is recommended that you use a blue or a green highlight pen for marking When you use colors such as pink or yellow for marking the marked sections may not be recognized as keywords Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For the following documents marked sections cannot be recognized and set as keywords Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords Th
144. ars when the scanning stops ScanSnap Manager Message A There is no paper in the ADF paper chute cover Load the document in the ADF paper chute cover correctly Troubleshooting To continue Load the document in the ADF paper chute cover and click the Continue Scanning button or press the Scan button on the ScanSnap O To cancel Click the Quit button Last page saved 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan button on the ScanSnap after loading another document in the ScanSnap 84 How to Perform a Scan for Windows Users E Finishing ScanSnap Operation Exiting ScanSnap Manager Select Exit from the Right Click Menu Normally you do not have to exit ScanSnap Manager HINT You cannot use the ScanSnap after exiting ScanSnap Manager Select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager when you want to use the ScanSnap Disconnecting the ScanSnap 1 Close the ADF paper chute cover to turn off the ScanSnap The ScanSnap Manager icon on the taskbar changes from D to 8 2 Unplug the USB cable from the computer 3 Unplug the power cable or the USB bus power cable from the AC outlet or the computer HINT The ScanSnap does not have a power switch and is turned ON OFF in conjunction with the computer s power The ScanSnap can also be automa
145. ata and saves the file in a Rack2 Filer binder For details about how to continue the process after you select this item refer to Saving to Rack2 Filer page 169 Displays the Scan to Mobile dialog box You can save the scanned images to a mobile device For details about how to continue the process after you select this item refer to Saving Data to a Mobile Device page 175 Scan to Dropbox 5 Scan to Evernote Document 6 You can save scanned images to your Dropbox folder For details about how to continue the process after you select this item refer to Saving Data to Your Dropbox Folder page 187 You can save PDF files created from the scanned images to Evernote For details about how to continue the process after you select this item refer to Saving Documents to Evernote page 194 Scan to Evernote Note 6 You can save JPEG files created from the scanned images to Evernote For details about how to continue the process after you select this item refer to Saving Handwritten Notes to Evernote page 201 Scan to Google Docs TM 4 You can save PDF files created from the scanned images to Google Docs For details about how to continue the process after you select this item refer to Saving Documents to Google Docs page 206 Scan to Salesforce Chatter 4 You can post scanned images to Salesforce Chatter For details about how to continue the process after you selec
146. ation Scan to Dropbox Application Settings Add or Remove Hide Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile pop up menu or from the Profile menu next time you perform a scan For details about how to add a profile refer to Profile Management page 293 373 Cloud Services for Mac OS Users 3 Change the settings for Scan to Dropbox If you do not want to change any settings go to step 4 1 Click the Application Settings button s Application Lj Save ee Scanning 3 File option Paper Js Compression Select the application you would like to use Application 8 Scan to Dropbox Application Settings Add or Remove Hide Apply gt The Scan to Dropbox Options window appears 2 Change the settings For details about the Scan to Dropbox Options window refer to the ScanSnap Manager Help 00 Scan to Dropbox Options M Show preview A Cancel foD 3 Click the OK button to close the Scan to Dropbox Options window 4 Click the Apply button 5 Click the 8 button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 T Press the Scan button on the ScanSnap to start a scan The Scan to Dr
147. ation j Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application Application Settings Add or Remove Hide l OK Cancel Apply HINT ScanSnap Manager also links with Scan to Folder when you select Scan to Folder from the Profile drop down list of the ScanSnap setup dialog box Scan to Folder from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 114 Actions for Windows Users 5 Press the Scan button on the ScanSnap to start a scan The Scan to Folder dialog box appears when the scanning is completed 6 Check the scanned image in the preview area In the Scan to Folder dialog box you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help i Scan to Folder Preview lele j Specify file name File name 1 2 File POF 10 21 09 20 52 Da Specify destination folder Save in C Users History J State a path to a destination folder in an E mail message Serialize Combined file size Documents Browse
148. be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify of the communication status checkbox you will not be notified of the communication status 3 Click the button in the upper left corner to close the ScanSnap Manager Preferences window 305 Configuring ScanSnap Manager for Mac OS Users E Showing the Scanning Progress When scanning starts the ScanSnap Manager Image scanning and file saving window appears The ScanSnap Manager Image scanning and file saving window consists of the following Scan status Preview Scan settings Save completed Also note that you can stop scanning by clicking the Stop button in the ScanSnap Manager Image scanning and file saving window For details about how to stop scanning refer to Stopping the Scan page 285 eoc ScanSnap Manager Image scanning and file saving 2 Scanning image Quick Menu Small File Application Image quality Normal Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved Nate S Opages O sheets Stop The ScanSnap Manager Image scanning and file saving window closes automatically after saving the scanned image of the last page scanned 306 Configuring ScanSnap Manager for Mac OS Users Hiding the Scanning
149. blank pages perform the following steps to change the setting ATTENTION The following documents may be detected as blank Almost blank documents with only a few characters Documents of only one color including black and without any patterns lines or characters When you scan such documents clear the Allow automatic blank page removal checkbox Also make sure to check the image data for accidentally deleted pages when discarding the scanned document 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 Click the Option button in the Scanning tab Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Application Save fei Scanning f 3 File option E Paper dE Compression Specify the scanning mode and options you would like to use Image quality il Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto color detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Hide Apply The Scanning mode option window appears 417 Using the ScanSnap in Various Ways for Mac OS Users 3 Select the Allow automatic blank page removal checkbox Scanning mode option Brightness Black and White scanning only Light Dark
150. bundled model or sold separately iE E a ae ie ao felons powjoju fwjei HINT ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and save the scanned image in Rack2 Filer using or without using the Quick Menu refer to the following Using the Quick Menu gt page 170 Without Using the Quick Menu gt page 172 169 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed ScanSnap 4 Page 1 1 z z qa Aa ae Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter xt ie a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder v Show Details Applications to Sho
151. button on the ScanSnap to start a scan The Print window appears when the scanning is completed 329 Actions for Mac OS Users 8 Configure print setup options in the Print window In the Print window you can specify the printer to be used the number of copies and size and position of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help Printer is Presets Default Settings Copies fi _ Two Sided Pages All From 1 to 1 Paper Size A4 210 by 297 mm Orientation Te i Scan to Print C Shrink to paper size M Allow automatic rotation M Center the image and print M Save scanned image 2 PDF Hide Details O Click the Print button The scanned image is printed 330 Actions for Mac OS Users E Converting into Word Excel Documents This section explains how to convert the scanned image into Word Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap 331 Application Suitable for conversion Actions for Mac OS Users Not suitable for conversion Scan to Word Documents with simple lay outs consisting of single or double columns Documents with complex layouts con taining a mixture of diagrams tables and text e g
152. button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed T Click the Scan to Word icon ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab in the ScanSnap setup window scanned data cannot be converted into a Word or Excel file You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed The following message appears and conversion starts 00 0 Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is completed Word or Excel starts up and the conversion result is displayed HINT The Word or Excel file is saved in one of the following formats Scan to Word RTF format rtf Scan to Excel XLS format xls 336 Actions for Mac OS Users Without using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appea
153. by file name keyword text or date Cropping marked sections Intelligent Cropping Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks iim gt ScanSnap Organizer Help 19 Features of the ScanSnap Easy filing of business cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled business card application With CardMinder you can create a database which facilitates data search of business cards converted into digital data The bundled business card application is as follows UHD CardMinder gt page 152 QIED Cardiris gt page 339 Share documents converted into digital data with others UHD You can conveniently share documents by saving the scanned image directly in SharePoint or Office Live imp gt page 158 Access documents converted into digital data anytime anywhere The ScanSnap can be linked with the following cloud services Through linkage with these services you can access scanned images anytime from your computer or smartphone no matter where you are Dropbox Evernote Google Docs Salesforce Chatter SugarSync Cloud services refer to services that allow the user to save documents or photos that have been converted into digital data to a network and then access them when necessary from for example a computer or smartphone iit gt page 186 LEI
154. c OS Users E Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote When you save a JPEG file to Evernote text recognition is performed on all text including handwritten characters and the file becomes searchable in Evernote JPEG By default place all clipped notes into the following notebook New Notebook By default view newly clipped PDFs Evernote Browser Extensions The Evernote Browser Extensions let you save interesting stuff you see on the web Capture text and images articles products and more See something you want to remember or read later Clip it and access it from any device where you have Evernote installed Download the Evernote Browser Extension For details about the procedure to scan and send the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 383 Without Using the Quick Menu gt page 385 382 Cloud Services for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the Sc
155. can to Picture Folder 17 a Preview HINT gt Specify file name Eile name 1 2 File History Serialize Combined file size 1 19 MB Specify destination folder Save in C Users y Pictures S canSnap History Browse Save scanned images to file F Do not show this dialog again a 1i Save Cancel Help In Specify destination folder you can change the destination folder for the image data to a folder other than the Pictures folder 8 Click the Save button The scanned image is saved in the Pictures folder ATTENTION You cannot start scanning when the Scan to Picture Folder dialog box is displayed Close the dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to Picture Folder dialog box is displayed 141 Actions for Windows Users E Converting into Word Excel PowerPoint Documents This section explains how to convert the scanned image into Word Excel PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap 142 Actions for Windows Users Application Suitable for conversion Not suitable for conversion Scan to Word Documents with simple layouts consisting of single or double columns Documents with complex layouts containing a mixture of diagrams tables and text e g brochures magazines and n
156. canSnap Manager Image scanning and file saving B Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation O pages O sheets The Quick Menu appears when the scanning is completed T7 How to Perform a Scan for Windows Users T In the Quick Menu click the icon of the application to link with ScanSnap Manager Scan snap oiea Page 1 1 A A Scan to ScanSnap Scan to OR wa BB Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer g 8 Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce B amp 3 a 3k ge mAg Document Note Docs TM Chatter ah Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder amp Show Details lications to Show Hide The selected application starts up HINT To specify which applications to display hide in the Quick Menu or change the display order of the applications refer to Quick Menu Settings page 86 To select an application to link with ScanSnap Manager before scanning refer to Without Using the Quick Menu page 81 Application Description Sc
157. canned file size is required when scanning documents 27 System Requirements The following shows the estimated file size when scanning one side of a color document File format Compression rate Paper size PDF 3 A4 catalog ll How to Dex with Business Riek Estimated image data size KB Color mode RUE UE LIS Normal Better Best Excellent resolution Color 415 4 268 7 410 6 838 4 3415 6 Gray 374 4 243 6 371 7 753 8 3015 0 B amp W 172 3 115 8 173 0 347 3 2504 0 28 Turning the ScanSnap ON OFF Turning the ScanSnap ON OFF This section explains how to turn the ScanSnap ON OFF The ScanSnap is turned ON OFF in conjunction with the computer Therefore you do not have to worry about turning the power ON OFF as long as the ScanSnap is connected to a computer Turning the ScanSnap on Open the ADF paper chute cover when the computer is turned on The Scan button flashes blue to indicate that the ScanSnap is turned on and lights in blue when the ScanSnap is ready to scan ATTENTION With some computers the initialization of the ScanSnap may be performed several times when the computer is started up Turning the ScanSnap off Turn off the computer or close the ADF paper chute cover The Scan button switches off when the ScanSnap is turned off ATTENTION Close the ADF paper chute cover after putting the extension back Wit
158. canned image Attached file size Display a warning message when the total file size exceeds the following value me cei OK 3 Click the OK button to close the Scan to E mail Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the LX button in the upper left corner to close the ScanSnap setup window 322 Actions for Mac OS Users 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 ATTENTION Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan File format JPEG jpg Generate one PDF file per n page s checkbox is selected 7 Press the Scan button on the ScanSnap to start a scan The Scan to E mail window appears when the scanning is completed If you clear the Show preview checkbox of the Scan to E mail Options window in step 3 the Scan to E mail window is not displayed An e mail message window appears with the file attached 8 Check the scanned image in the preview area In the Scan to E mail window you can rename the file and decide whether to save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail window refer to the ScanSna
159. canning and file saving Scanning image Standard Application ScanSnap Organizer Image quality Automatic resolution Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation 0 pages O sheets The application specified for the selected profile starts up HINT To select an application to link with ScanSnap Manager in the Quick Menu after scanning is completed refer to Using the Quick Menu page 75 When the Set the marked text as a keyword for the PDF file or the Convert to Searchable PDF check box is selected in the File option tab the application starts after text recognition has been performed on the scanned image A dialog box showing the text recognition progress appears By default documents are scanned with the following settings Image quality Normal and Color mode Auto color detection For details about how to change scan settings refer to How to Configure Scan Settings page 89 The application that starts after scanning varies depending on what is selected in the Application tab in the ScanSnap setup dialog box For details refer to ScanSnap Manager Help The output image may slightly differ from the original document in size When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the application s dialog box brought to front and s
160. ceeeeeeeeeeeeeeeeeeeeeeeeeeeesseeeneneeessenanens 486 EALE LED REEE scan awesaviates ATE AT ATTAT 487 15 ScanSnap Overview CQ PPP lt pwOQPOrmOOW POO This chapter explains about the features the names and functions of the parts system requirements and basic operations of the ScanSnap Features of the ScanSnap 0000 0c eee 17 Parts and FUNCHONS a aera ene he ete ae wh aa ated he Baris ee eae tas 22 System Requirements 2 0 00 eee eee eens 24 Turning the ScanSnap ON OFF 0 00 0c ee eee eee eens 29 Documents for Scanning lt 2 5 ci Sd ee Reese ah Snd au A Vrkeats GG ah bee Sys Re Rr ang nae 31 Flow to Load DocumentS isen kaw on Ene Oe a Wo shies ede at as ee ae ee 33 Scanning Operation Flow 2 0 0 c ce eens 36 16 Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows Turn documents into digital data by just pressing the Scan button By converting paper documents cluttering up your desk into PDF or JPEG files you can conveniently view edit manage and archive the documents in your computer Speedy scanning Double sided color documents of A4 or Letter size can be scanned as follows Power cable connection approx 12 sheets per minute USB bus power cable connection approx 4 sheets per minute System requirements ine Intel Core 2 Duo 2 2 GHz or higher Windows 7 Windows Vista or Windows XP operating system
161. ch as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by a highlight pen Stained documents HINT Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window thumbnail view or in Document Properties of Adobe Acrobat Adobe Reader 263 Using the ScanSnap in Various Ways for Windows Users Change the settings in the following procedure to automatically set keywords for PDF files 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality Z Standard Select OCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options E English x 9 First page OK Cancel Apply HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box 264 Using the ScanSnap in Various Ways for Windows Users 3 Select the Set the marke
162. ck Menu scan settings for the currently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup dialog box is displayed the ScanSnap setup dialog box closes and scanning starts Scan setting changes made up to this point are saved and documents are scanned by these settings Note that when other dialog boxes are open scanning does not start even if you press the Scan button on the ScanSnap unless open dialog boxes are closed 92 Configuring ScanSnap Manager for Windows Users E Profile Management You can manage up to 20 profiles You can select a profile in the Profile drop down list in the ScanSnap setup dialog box or from the Left Click Menu HINT To use a profile you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Profile drop down list Scan S712 Color Image Scanner L Use Quick Menu Profile Recommended Small File High Quallit A Standard x OK Cance Appy Left Click Menu Profile v N y Standard a CardMinder Searchable PDF al Scan to Folder FG Scan to E mail si n ha Scan to Print La Rack2 Filer a Scan to Evernote Document E Scan to Evernote Note es Scan to Google Docs TM Eh ABBYY Scan to Word Ehn Scan to Excel Eha Scan to PowerPoint R Once the frequently used scan settings are saved as profiles you do not have to open the ScanSnap setu
163. ctthe application you would like to use Application 8 Application Settings Add or Remove Hide OK Cancel Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or the Left Click Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 93 191 Cloud Services for Windows Users 3 Change the settings for Scan to Dropbox If you do not want to change any settings go to step 4 1 Click the Application Settings button E Application i Save 8 Scanning J File option F Paper Compression Select the application you would like to use Application 8 D Add or Remove Hide a Application Settings OK Cancel Apply The Scan to Dropbox Options dialog box appears 2 Change the settings For details about the Scan to Dropbox Options dialog box refer to the ScanSnap Manager Help 3 Scan to Dropbox Options V Show preview ok J cmc Hee 3 Click the OK button to close the Scan to Dropbox Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to
164. d image files to your Dropbox folder Manage scanned documents through linkage with Evernote Save PDF files in Evernote Manage handwritten notes through linkage with Evernote Save JPEG files in Evernote Manage scanned documents through linkage with Google Docs Save PDF files in Google Docs Manage scanned documents through linkage with Salesforce Chatter Post scanned image files to Salesforce Chatter and manage them with Salesforce CRM Manage scanned documents through linkage with SugarSync Save scanned image files to your SugarSync folder The following are explanations on how to use Cloud Services 368 Cloud Services for Mac OS Users WE Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder ATTENTION You need to have a Dropbox account You need to have Dropbox for Mac 1 1 45 or later installed in order to use this function HINT When you first log into Dropbox after installing Dropbox for Mac the Dropbox folder which is the sync folder used for Dropbox is automatically created For details about the procedure to scan and save the scanned image to your Dropbox folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 370 Without Using the Quick Menu gt page 373 369 Cloud Services for Mac OS Users Using the Quick Menu HINT To use the Quick Menu yo
165. d including the Standard profile You can change the display order of profiles except for the Standard profile 1 Select Profile Management from the Right Click Menu or the Profile drop down list in the ScanSnap setup dialog box The ScanSnap Manager Profile Management dialog box appears Select a profile from the list to arrange profiles in a different order 3 Click the Up or Down button to move the profile to its desired position in the list N ScanSnap Manager Profile Management a FO Scan to E mail Scan to Print La Rack2 Filer Scan to Evernote Document Rename Delete Scan to Evernote Note Sh Scan to Google Docs TM ABBYY Scan to PowerPoint R A4 Color 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box 96 Configuring ScanSnap Manager for Windows Users Changing Profile Settings 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears HINT Clear the Use Quick Menu check box if it is selected 2 Select a profile from the Profile drop down list Scan snap Color Image Scanner Use Quick Menu Recommended Small File High Quality Standard CardMinder Searchable PDF Scan to Folder Scan to E mail Scan to Print Rack2
166. d text as a keyword for the PDF file check box E Application Save Scanning a File option es Paper Compression Specify the file options you would like to use File format GJ PDF pdf irs marked section All marked sections E Convert to Searchable PDF OCR options Lanquage GD English Target pages First page OK Cancel Apply Target marked sections Select First marked section to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section and All marked sections for all marked sections ATTENTION Do not select First marked section when the text orientation of your document is vertical HINT The following explanation is for when you select First marked section Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string 3 How to Use ScanSnap Thes chapter describes bass operation of ScamSeup Stan Snap ty prowag a nghe buson The scanned image cas be sewed on the croen wang the supplied applicabons Adobe Acrobat When multiple marked sections exist in line the marked character string closest to the top of the document is set as a key
167. diris Scanned image is displayed in Cardiris Scan to Mobile Scanned image is sent to a mobile device Not active Active e809 Scan to Mobile Connected Mobile Device SP gt 7 Rotate Crop Magnify Launch ScanSnap Connect Application in the mobile device to establish connection automatically Computer name Close The example above shows ScanSnap Manager automatically linking with Scan to Mobile when Scan to Mobile window is in front active 303 Configuring ScanSnap Manager for Mac OS Users E ScanSnap s Communication Status If you turn the ScanSnap ON OFF when ScanSnap Manager is running the notification appears and indicates the communication status of the ScanSnap When the ScanSnap is on Power cable connection ScanSnap Manager ScanSnap is ready to scan Click here to disable this notification USB bus power cable connection ScanSnap Manager ScanSnap is ready to scan Click here to disable this notification When the ScanSnap is off ScanSnap Manager ScanSnap is disconnected Click here to disable this notification HINT To disable notifications of the ScanSnap s communication status click the notification and in the Status Display tab of the ScanSnap Manager Preferences window that appears clear the Notify of the communication status checkbox When the time until auto power off is specified the notification appears fi
168. document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed ScanSnap 4 Page 1 1 z z qa Aa ae Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter xt ie a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder v Show Details Applications to Show Hide 159 Actions for Windows Users 3 Change the settings for Scan to SharePoint If you do not want to change any settings go to step 4 1 Move the mouse cursor to the X mark on the Scan to SharePoint icon L and then select the Settings menu gt The Scan to SharePoint Options dialog box appears 2 Change the settings For details about the Scan to SharePoint Options dialog box refer to the ScanSnap Manager Help Scan to SharePoint Options x IV Save scanned images to file Cancel 3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the Scan to SharePoint icon H ATTENTION You cannot start scanning when the Quick Menu is displayed Wait u
169. dpi B amp W 300 dpi Cardiris Color mode J Color iPhoto Scanning side Duplex Scan Double sided f Add Profile _ Continue scanning after current scan is finishea Option The Add new profile window appears 4 Type in a new profile name and click the OK button Add new profile The added profile appears in the Profile pop up menu in the ScanSnap setup window Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality A4 Color sA Application Save Ei Scanning File option O Paper Ls Compression Specify the scanning mode and options you would like to use Image quality fi Normal Color Gray 150 dpi B amp W 300 dpi D Color mode Color sij Scanning side B Duplex Scan Double sided s C Continue scanning after current scan is finished Option 295 Configuring ScanSnap Manager for Mac OS Users 5 Click the Apply button 6 Click the button in the upper left corner to close the ScanSnap setup window HINT Up to 20 profiles can be saved including the Standard profile You can change the display order of profiles except for the Standard profile 1 Select Profile Management from the ScanSnap Manager menu or from the Profile pop up menu in the ScanSnap setup window The ScanSnap Manager Profile Management window appears 2 Drag th
170. e 285 E Finishing ScanSnap Operation cceeeeeeeeeeeeeeeeeeeeeeeeeeseeeeees 286 13 Contents Configuring ScanSnap Manager ccccccssseeeeeeeeeeeeeeeeeeeeeeneeeeeees 287 E Quick Menu Settings sore 8a ai escent eed dete tN hie eesce ae 287 E How to Configure Scan Settings eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 290 E Profile Management ccccccecceceeseeeeneeeeteeeeeeeeeceeeccedeneecneecdeeeeeeeeneeees 293 E Automatic Linkage with Applications ccecececcceeceeeeeeeeeeeeeeeeeees 303 E ScanSnap s Communication Status cccceeceeeeeeeeeeeeeeneeeeeeeeeeees 304 E Showing the Scanning Progress eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 306 ACHONS iire aaa a seventeen aoe 308 E Saving Data in a Specified Folder cceceeeeeeeeeeceeeeeeeeeeeeeeeeeeees 309 E Attaching Files to E Mail ccccccececceeeeeeeeeneeeeeeeeeeeeeeneeeeeeesseaees 316 E Using the ScanSnap as a Copy Machine ccccccccseeeeeeeeeeeeeeees 325 E Converting into Word Excel Document eeeeeeeeeeeeeeeeeeeeeeeees 331 E Storing Business Cards in Cardiris c eceeeeeeeeeeeeeeeeeeeeeeeeeeeeees 339 E Storing Scanned Images in iPhOto eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 348 E Saving Data to a Mobile Device ceeeee cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 353 Clo d Services ioia raaa a d a daaa aa i aaa 368 E
171. e ScanSnap automatically starts the linkage between ScanSnap Manager and the application Cardiris links with ScanSnap Manager only when the document is of business card size Scan to Mobile For details about automatic linkage refer to Automatic Linkage with Applications page 303 ATTENTION You cannot start scanning when the Quick Menu is displayed Either select an icon from the Quick Menu and finish the process or close the Quick Menu before you perform the next scan Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed 281 How to Perform a Scan for Mac OS Users E Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard j Detail v Apply a 3 Select a profile Select a profile from either of the following Profile pop up menu in the ScanSnap setup window x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Detail v Apply Profile menu Profile Scan to Folder b
172. e ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed GRA ATA Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to Print If you do not want to change any settings go to step 4 een 1 Move the mouse cursor to the Scan to Print icon and then click Settings gt The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help Scan to Print Options M Save scanned image oe B 3 Click the OK button to close the Scan to Print Options window 326 4 Click the Scan to Print icon gt The Print window appears Actions for Mac OS Users A UZ 5 Configure print setup options in the Print window In the Print window you can specify the printer to be used the number of copies and size and position of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help Print
173. e currently logged in user Select the Login Items gt A list of login items appears From this list select ScanSnap Manager Click the button under the list ScanSnap Manager is removed from the list Close the Users amp Groups window Accounts window on Mac OS X v10 6 or earlier 474 Uninstalling the Software ABBYY FineReader for ScanSnap 1 Turn on the computer and log in as a user with Administrator privileges 2 Exit ABBYY FineReader for ScanSnap if it is running One of the following application names is displayed on the menu bar FineReader for ScanSnap Scan to Excel Scan to Searchable PDF Scan to Word 3 From Finder select Applications gt ABBYY FineReader for ScanSnap and drag the ABBYY FineReader for ScanSnap folder into the Trash HINT For Mac OS X v10 5 also perform the following From the sidebar in Finder select the volume name gt Library gt Receipts and drag ABBYY FineReader pkg into the Trash 4 Empty the Trash gt The ABBYY FineReader for ScanSnap folder is deleted 475 Uninstalling the Software Cardiris 1 Turn on the computer and log in as a user with Administrator privileges 2 Exit Cardiris if it is running 3 From Finder select Applications gt Cardiris for ScanSnap and drag the Cardiris for ScanSnap folder into the Trash HINT For Mac OS X v10 5 also perform the following From the sidebar in Find
174. e destination folder path by an e mail message automatically created with the path stated Send document files to participants of a meeting via e mail Send an e mail message to others with the scanned image file attached Use a printer rather than a copy machine to make copies of documents Print the scanned image with a printer Quote text from your paper documents when you do not want to type it Have the scanned image text recognized and converted into a Word or Excel document File and organize a large number of business cards Store and manage business cards in Cardiris The card data can be output in either text or vCard format Convert catalogs and pamphlets into digital data and save them Store and manage scanned images of catalogs and pamphlets directly in iPhoto Save scanned documents to a mobile device Scanned image file is saved to a connected mobile device You can access the saved files through linkage with an application that can view PDF or JPEG files The following are explanations on how to use Actions 308 Actions for Mac OS Users E Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder You can save the scanned image file in a shared folder on the network and share it with others In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated New Message
175. e g pad assy pick roller anywhere within reach of small children ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it Part Numbers and Replacement Cycle of Consumables 0 452 Replacing the Pad Assy ii0cicide5b085 saa dS beet hawt eadeeeva a hedease as 454 Replacing the Pick ROMlel cc iscaecce dice eeP eRe swiss iweeeanteeeke Peas 458 451 Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table shows the part numbers of the consumables and the suggested replacement cycles No Name Part No Suggested replacement cycle 1 PAD ASSY PA03541 0002 10 000 sheets or one year 2 PICK ROLLER PA03541 0001 100 000 sheets or one year sy Note that the suggested replacement cycles are guidelines for using A4 80 g m 20 Ib wood free paper as these cycles vary depending on the type of documents scanned Only use the specified consumables To purchase the consumables contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 452 Part Numbers and Replacement Cycle of Consumables You can check the status on each consumable part in the following procedure Ui 1 Select Check consumable status from the Right Click Menu For detail
176. e guides Side guide ATTENTION Ci Right click the ScanSnap Manager icon 5 or 5 on the taskbar and select Scan Button Settings In the ScanSnap setup dialog box that appears click the Detail button then select the Scanning tab gt Option button If the Set the document with its face up check box is selected in the Scanning mode option dialog box load documents face up and bottom edge first Wy T Adjust the side guides to the width of the documents Do not leave space between the side guides and the documents Otherwise the documents may be fed skewed Paper size 35 Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents You can scan documents in two different ways Choose either way depending on your intended use Using the Quick Menu With the Quick Menu even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning After scanning select an application to link with ScanSnap Manager in the Quick Menu For details about how to perform scanning using the Quick Menu refer to the following For Windows gt page 75 For Mac OS gt page 277 Without Using the Quick Menu You can perform scanning by using predefined scan settings Before you perform scanning select a profile which is already configured with an application to li
177. e in the preview area In the Scan to Salesforce Chatter window you can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help e809 Scan to Salesforce Chatter Preview Preview File name _12_14_10_08_38 pdf Posting information Post to My Feeds Method Post to Chatter M Post all files with the same setting Chatter information Message Display Name 12_14_10_08_38 Description _ Save scanned images to file Previous Next 399 1 2 File Change Cancel Post Cloud Services for Mac OS Users 6 Click the Post button Posting to Salesforce Chatter starts Click the Close button to close the Scan to Salesforce Chatter window when the posting is completed 8 0 0 Scan to Salesforce Chatter Successfully posted to Salesforce Target file _12_14_10 08 42 pdf Processing status a _ _ _ _e_ Document 2 2 File size 0 30 0 30 MB _ Close this window when posting completes If you select the Close this window when posting completes check box above the Scan to Salesforce Chatter window will automatically close from next scanning on when the posting is completed
178. e profile to move it to its desired position in the list O ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Standard Scan to Folder Scan to E mail Scan to Print pp CardMinder rr Scan to Evernote Document rr Scan to Evernote Note Scan to Google Docs TM im A4 Color can to Word alate 7 3 Click the button to close the ScanSnap Manager Profile Management window 296 Configuring ScanSnap Manager for Mac OS Users Changing Profile Settings 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears HINT Clear the Use Quick Menu checkbox if it is selected 2 Select a profile from the Profile pop up menu Scan Snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality V Standard Scan to Folder n Scan to E mail Application 3J Save E Scanning File option C Paper e Scan to Print l Scan to Evernote Document Specify the scanning mode and options you would like to use Scan to Evernote Note Scan to Google Docs TM Scan to Word Scan to Excel Cardiris Color mode Ej Auto color detection A4Col Scanning side Duplex Scan Double sided Add Profile _ Continue scanning after current scan is finishet Profile Manage
179. e size of the marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section Inthe following case character strings surrounding marked sections may be set as keywords Marked section overlaps the line above and below Inthe following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by a highlight pen Stained documents HINT Increase the resolution when you have trouble setting the keywords correctly e Keywords set for a PDF file can be checked Document Properties of Adobe Acrobat Adobe Reader or Preview Inspector 437 Using the ScanSnap in Various Ways for Mac OS Users Change the settings in the following procedure to automatically set keywords for PDF files 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab
180. eaning the Outside of the ScanSnap 0000 eee ee 445 Cleaning the Inside of the ScanSnap 0 0c eee eee 446 443 Cleaning Materials Cleaning Materials Cleaning materials and their part numbers are as below Product Name Part No Unit Note Cleaner F1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 1 PA03950 0419 1 pack 24 packets Lint free dry cloth 2 Commercially available Cleaning Wipes are wet sheets pre moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1 2 Any lint free cloth can be used To obtain these products contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 444 Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure How to perform cleaning 1 Unplug the cables from the ScanSnap 2 Clean the outside of the ScanSnap with a dry cloth or a cloth moistened with Cleaner F1 mild detergent ATTENTION Never use paint thinner or any other organic solvents Be careful not to get any moisture or water inside the scanner during cleaning it may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts Mild detergent of lt Cleaner F1 Cloth X Thin
181. ect the Close this window when posting completes check box above the Scan to Salesforce Chatter dialog box will automatically close from next scanning on when the posting is completed ATTENTION You cannot start scanning when the Scan to Salesforce Chatter dialog box is displayed Close the dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to Salesforce Chatter dialog box is displayed HINT Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log in to Salesforce 224 Cloud Services for Windows Users E Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder ATTENTION You need to have a SugarSync account You need to have SugarSync Manager for Windows 1 9 28 or later installed in order to use this function You can save up to 100 files to your SugarSync folder at once HINT When you first log into SugarSync after installing SugarSync Manager for Windows the Magic Briefcase which is a sync folder used for SugarSync is automatically created ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and save the scanned image to your SugarSync folder using or
182. ed Setting Item None Scan to File NA OK Windows Adobe Acrobat NA OK Adobe Acrobat Pro Adobe Acrobat Professional or Adobe Acrobat Standard UD Adobe Reader NA OK QED Adobe Reader 478 Setting Items With Without the Quick Menu Quick Menu Setting Item Used Not used Windows CardMinder NA OK CEID Cardiris im ScanSnap Organizer NA oK ABBYY Scan to Excel NA OK Scan to Excel Windows ABBYY Scan to Word NA OK Scan to Word Ui ABBYY Scan to PowerPoint R NA Oi CD ABBYY Scan to Searchable PDF NA OK EID Scan to Searchable PDF Scan to Folder NA OK Scan to E mail NA OK Scan to Picture Folder NA E Scan to Print NA OK CD Rack2 Filer NA On Scan to SharePoint NA OK Circ NA OK Preview CED iPhoto NA Ok Scan to Dropbox NA OK Scan to Evernote Note NA OK Scan to Evernote Document NA OK Scan to Google Docs TM NA OK Scan to Salesforce Chatter NA OK Scan to SugarSync NA OK Scan to Mobile NA OK When using the Quick Menu you can start an application to link with ScanSnap Manager from the Quick Menu after scanning Therefore the Application tab is not displayed 479 Save Setting Items With Without the Quick Menu OK Available NA Not available Quick Menu Setting Item Used Not used Image saving folder OK OK File Name Format OK OK Rena
183. ees 152 E Saving Data in SharePoint 2 2 c c eeeeseeeeeeeeeeeeeeceeeeeeeeee sete teeeeeeees 158 E Saving to Rack2 Filer is ccccedend not cchtca terete poieensdel ches eelebeieel a eee 169 E Saving Data to a Mobile Device ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 175 12 Contents Cloud Services ois ccit 2s eorr eeen a aae east Eaa R EEEa 186 E Saving Data to Your Dropbox Folder cceceeeeeeeeeceeeeeeeeeeeeeeeees 187 E Saving Documents to Evernote eceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 194 E Saving Handwritten Notes to Evernote ccceeeeeeeeeeeeeeeeeeeeeeeeeees 201 E Saving Documents to Google DOCS cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 206 E Posting to Salesforce Chatter ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 215 E Saving Data to Your SugarSync Folder 0 0 0 eeeeeeeeeeeeeeeeeeeeeeeeeeeees 225 ScanSnap Folder Operations ccccceeceeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeees 232 E How to Configure Scan Settings cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 233 E How to Perform a SCAM ac texeodetee ete oe corer ee eee oe eis 235 Using the ScanSnap in Various Ways cccceeeeeeeeeeeeeeeeeeeeneeees 240 E Scanning Only One Side of a DOCUMENT eee eeeeeeeteeteeeeeeeeeeeeees 240 E Scanning Color Documents in Gray or Black amp White 242 E Scanning Color Documents in High Compression
184. elect Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from the Profile pop up menu in the ScanSnap setup window 2 Select a profile and click the 7 button O ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail Scan to Print Sj Scan to Evernote Document f Scan to Evernote Note gt 24 Scan to Google Docs TM G Scan to Word Sean to Excel Cardiris co amp iPhoto fam Letter Black and White ATTENTION The Standard profile cannot be deleted The selected profile is deleted 3 Click the button to close the ScanSnap Manager Profile Management window A message appears 301 Configuring ScanSnap Manager for Mac OS Users 4 Click the Apply button l Apply changes to the profile 302 Configuring ScanSnap Manager for Mac OS Users E Automatic Linkage with Applications When one of the following applications is active application menu appears in the menu bar scanning documents by pressing the Scan button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled Applications that can automatically link with ScanSnap Manager are as follows Car
185. elected on taskbar performing a scan by pressing the Scan button automatically starts the linkage between ScanSnap Manager and the active application ScanSnap Organizer CardMinder links with ScanSnap Manager only when the document is of business card size Displayed when Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately is installed Scan to Mobile For details about automatic linkage refer to Automatic Linkage with Applications page 102 83 How to Perform a Scan for Windows Users E Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document Stop the scan in the following procedure 1 Click the Stop button in the ScanSnap Manager Image scanning and file saving dialog box which appears during scanning ScanSnap Manager Image scanning and file saving SB Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation 0 pages O sheets HINT Remove all documents from the ScanSnap after stopping the scan For details about how to remove documents refer to Troubleshooting in the ScanSnap Manager Help The following dialog box appe
186. elow This guide uses examples of power cable connection Status ScanSnap Manager icon Power cable connection C icati AAS USB bus power cable connection Not communicating A menu appears when you click the ScanSnap Manager icon 70 ScanSnap Manager Icon and Operations for Windows Users E Right Click Menu This menu appears when you right click the ScanSnap Manager icon Duplex Scan Simplex Scan Scan Button Settings Profile Management ScanSnap Folder Settings Show scanning results Check consumable status Help gt J Right click Exit Item Function Duplex Scan Scans both sides of the document Follows the settings configured in Scan Button Settings Simplex Scan Scans only one side of the document Follows the settings configured in Scan Button Settings Scan Button Settings Displays the ScanSnap setup dialog box You can configure the scan settings in this dialog box gt How to Configure Scan Settings page 89 Profile Management ScanSnap Folder Settings Displays the ScanSnap Manager Profile Management dialog box You cannot select Profile Management when the Use Quick Menu check box is selected in the ScanSnap setup dialog box gt Profile Management page 93 Displays the ScanSnap setup dialog box You can configure the scan settings for using ScanSnap Folder in
187. ement page 93 164 Actions for Windows Users 3 Change the settings for Scan to SharePoint If you do not want to change any settings go to step 4 1 Click the Application Settings button Es Application F Paper f Compression Select the application you would like to use Application 4 Scan to SharePoint x lt 4 Save Scanning File option Application Settings Add or Remove Hide OKs Nf ene CANCEL Appa The Scan to SharePoint Options dialog box appears 2 Change the settings For details about the Scan to SharePoint Options dialog box refer to the ScanSnap Manager Help is 7 Scan to SharePoint Options 5 IV Save scanned images to file 3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan Scan to Microsoft SharePoint starts up when the scanning is completed 165 Actions for Windows Users T Save the scanned image Saving to SharePoint 1 From the Site Tree Pane select a document library in which you want to save the scanned image The scanned image is saved in the s
188. ent in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed Page 1 1 a a amp Scan to Folder Scan to E mail Scan to Print Scan to Rack2 Filer Scan to ScanSnap Scan to Organizer CardMinder Scan to Evernote Scan to Google Scan to Salesforce Docs TM Chatter Scan to Mobile Scan to Dropbox Scan to Evernote Document Note Eo amp Ga Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Applications to Show Hide Scan to SugarSync Scan to Word Scan to Excel amp Show Details 188 Cloud Services for Windows Users 3 Change the settings for Scan to Dropbox If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Dropbox icon s and then select the Settings menu The Scan to Dropbox Options dialog box appears 2 Change the setting For details about the Scan to Dropbox Options dialog box refer to ScanSnap Manager Help 3 Scan to Dropbox Options S V Show preview ox J caca Hep 3 Click the OK button to close the Scan to Dropbox Options dialog box 4 Click the Scan to Dropbox icon eS The Scan to Dropbox dialog box appears If you clear the Show preview check box in step 3 the scanned image is direct
189. ent scan is finished Cancel Apply 233 ScanSnap Folder Operations for Windows Users 2 Change the scan settings in each tab Specify the scanning mode and options you would like to use Image quality Automatic resolution X Color mode Scanning side T Duplex Scan Double sided ssi Continue scanning after current scan is finished For details about setting items refer to the ScanSnap Manager Help 3 Click the OK or Apply button Scan settings for the profile are changed 234 ScanSnap Folder Operations for Windows Users E How to Perform a Scan This section explains how to use ScanSnap Folder to perform scanning The following explains an example in which the scanned image file is attached to an e mail in Windows Live Mail 1 Click the Attach file button r 7 E a B Drafts Windows Live Mail 8 x Home Folders View Accounts a 2 Ox 7 m e ate 2 eo a lt lt j e gt UP 62 Watch B Q Work offline Email Photo Items Junk Delete Reply Reply Forward Instant Addto Unread Move g message email all message calendar read to Encoding a New Delete Respond Actions Tools New Message Qui i S BIH OYISs 1 6 56 PM Message Insert B Paste Options j2 5 B U abe El DA Calibri Clipboard Font Paragraph To s Subject Plain text Insert Cann S
190. entication window appears 1 2 Enter the user name and password for a user with Administrator privileges and click the Install Software button OK on Mac OS X v10 6 or earlier The About ScanSnap s Auto Power OFF function screen appears 60 Installing in Mac OS 1 3 Read the explanation and then click the Continue button eoo y Install ScanSnap About ScanSnap s Auto Power OFF function Introduction When the ScanSnap is turned on and left unused for 4 hours it will turn itself off automatically Sond Me The time until power off can be changed from the ScanSnap License Manager Preferences window Cardiris License To turn the ScanSnap back on perform one of the following Destination Select operations Press the Scan button O Installation T yan ms Close the ADF paper chute cover and open it again O Installation About ScanSnap s Auto Power OFF function Summary co facs gt The message The installation was successful appears on the screen 14 click the Close button 1 5 Remove the Setup DVD ROM from the DVD ROM drive 61 E Dropbox for Mac HINT An Internet connection is required to install Dropbox for Mac The procedure is as follows Installing in Mac OS 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the
191. er gt Troubleshooting installation Double click the Troubleshooting installation icon in the ScanSnap window that appears when you insert the Setup DVD ROM into the DVD ROM drive Select Applications from the sidebar in Finder and double click ScanSnap gt Manual gt Troubleshooting installation ScanSnap Connect Application User s Guide iOS ScanSnap Connect Application User s Guide Android Read this manual for information about connecting the mobile device and the computer ScanSnap Connect Application operations on the mobile device settings and receiving files Tap O on the File List screen of ScanSnap Connect Application installed on your iOS device and tap Help on the Information screen that appears Tap on the File List screen of ScanSnap Connect Application installed on your Android device and tap Help on the Information screen that appears ScanSnap Organizer User s Guide ime CardMinder User s Guide Cardiris 4 User Guide Gimp ABBYY FineReader for ScanSnap User s Guide ime Scan to Microsoft SharePoint User Guide Read these manuals when using this product for the first time or when you need more information on product features dialog boxes windows operating environment and functions Select Start menu gt All Programs gt ScanSnap Organizer gt Manual ine Select Start menu
192. er 600 MB ScanSnap Organizer 620 MB CardMinder 280 MB ABBYY FineReader for ScanSnap 600 MB Evernote for Windows 150 MB Scan to Microsoft SharePoint 40 MB Hard disk space USB port 4 USB2 0 USB1 1 14 Service Pack 1 or later required 2 Service Pack 3 or later required 3 When the font size is large some screens may not be displayed properly In that case use a smaller font size 4 When using a USB 3 0 port data is transferred at the same speed as USB 2 0 24 System Requirements HINT For Windows Vista or Windows XP NET Framework 3 5 SP1 may be installed maximum of 500 MB free disk space required at the same time as ScanSnap Manager ScanSnap Organizer or CardMinder For Windows XP NET Framework 2 0 may be installed maximum of 280 MB free disk space required at the same time as Scan to Microsoft SharePoint 25 System Requirements The following shows the estimated file size when scanning one side of a color document File format Compression rate Paper size PDF 3 A4 catalog Hea to Dee with Business Riek Estimated image data size KB Color mode Automatic Normal Better Best Excellent resolution Color 415 4 268 7 410 6 838 4 3415 6 Gray 374 4 243 6 371 7 753 8 3015 0 B amp W 172 3 115 8 173 0 347 3 2504 0 Color high compression 217 5 162 5 226 2 159 9 26 E Mac OS Opera
193. er select volume name gt Library gt Receipts and drag Cardiris pkg into the Trash 4 Empty the Trash The Cardiris for ScanSnap folder is deleted 476 Uninstalling the Software Evernote for Mac 1 Turn on the computer and log in as a user with Administrator privileges 2 Exit Evernote if it is running If the Evernote icon E is displayed on the right side of the menu bar click the icon and select Quit from the menu that appears 3 From Finder select Applications gt Evernote and drag the Evernote into the Trash 4 Empty the Trash gt The Evernote is deleted 477 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box window differ depending on whether you are using the Quick Menu You can select whether or not to use the Quick Menu according to your preferences For details about setting items and default settings refer to the ScanSnap Manager Help Profile e Profile button OK Available NA Not available Quick Menu Setting Item Used Not used Recommended OK NA Small File OK NA High Quality OK NA Customize OK NA e Profile OK Available NA Not available Quick Menu Setting Item Used Not used Profile Management NA OK Application e Application OK Available NA Not available Quick Menu Used Not us
194. er to start up ScanSnap Manager Normally ScanSnap Manager is registered under Startup when installed so its icon 5 is displayed on the taskbar when Windows starts When ScanSnap Manager is not registered under Startup register ScanSnap Manager in the following procedure 1 Select Help gt Preferences in the Right Click Menu The ScanSnap Manager Preferences dialog box appears 2 Inthe Auto Startup tab select the Start up ScanSnap Manager when you log on check box 2 Open the ADF paper chute cover of the ScanSnap to turn the power on ADF paper chute cover The ScanSnap Manager icon changes from to HINT There may be a slight delay before the ScanSnap Manager icon changes to 5 depending on your computer s performance operating environment and load such as when multiple programs are running at the same time 74 How to Perform a Scan for Windows Users There are two ways to perform scanning either with the Quick Menu or without using the Quick Menu For details refer to the following Using the Quick Menu gt page 75 Without Using the Quick Menu gt page 81 HINT ScanSnap Folder can also be used to scan documents For details refer to ScanSnap Folder Operations page 232 E Using the Quick Menu The followin 1 a Select g explains the procedure for scanning by using the Quick Menu Scan Button Settings from the Right Click Menu For detail
195. er MobileMe Folder Save in Users Documents Browse History 7 Include the destination folder path in an e mail message Cancel save Preview 314 Actions for Mac OS Users 8 Click the Save button The scanned image file is saved in the specified folder When you select the Include the destination folder path in an e mail message checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved e00 New Message m x Subject o 315 Actions for Mac OS Users E Attaching Files to E Mail This section explains how to attach the scanned image file to an e mail message 3 gt g g keg ABC HINT The e mail program configured in Mail when you select Mail menu gt Preferences gt General button gt Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac For details about the procedure to scan and attach the scanned image to an e mail message using or without using the Quick Menu refer to the following Using the Quick Menu gt page 317 Without Using the Quick Menu gt page 321 316 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select
196. er menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Color mode pop up menu in the Scanning tab select Gray or B amp W O Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard gt s Application 3 Save E Scanning L File option Paper JJe Compression Specify the scanning mode and options you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode v 5 Auto color detection J Color Scanning sid E Gray F saw Option Hide Apply 3 Click the Apply button 4 Click the button in the upper left corner to close the ScanSnap setup window 415 Using the ScanSnap in Various Ways for Mac OS Users 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan Scanned image is saved in gray or black amp white 416 Using the ScanSnap in Various Ways for Mac OS Users E Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image For example when you scan a mixed batch of double sided and single sided documents in duplex mode the images are generated without the back sides of the single sided documents blank pages To delete
197. escription of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help e809 Scan to Salesforce Chatter Preview Preview File name _12_14_10_08_38 pdf Posting information Post to My Feeds Method Post to Chatter M Post all files with the same setting Chatter information Message Display Name 12_14_10_08 38 Description _ Save scanned images to file Previous Next 404 1 2 File Change Cancel Post Cloud Services for Mac OS Users O Click the Post button Posting to Salesforce Chatter starts Click the Close button to close the Scan to Salesforce Chatter window when the posting is completed 8 0 0 Scan to Salesforce Chatter Successfully posted to Salesforce Target file 12_14_10 08 42 pdf Processing status a _ _ees Document 2 2 File size 0 30 0 30 MB _ Close this window when posting completes If you select the Close this window when posting completes checkbox above the Scan to Salesforce Chatter window will automatically close from next scanning on when the posting is completed ATTENTION You cannot start scanning when the Scan to Salesforce Chatter window is displayed Close the window before scanning the next document Do
198. etails about how to continue the process after you select this item refer to Saving Data to Your Dropbox Folder page 369 You can save PDF files created from the scanned images to Evernote For details about how to continue the process after you select this item refer to Saving Documents to Evernote page 376 Scan to Evernote Note 2 3 You can save JPEG files created from the scanned images to Evernote For details about how to continue the process after you select this item refer to Saving Handwritten Notes to Evernote page 382 Scan to Google Docs TM 2 You can save PDF files created from the scanned images to Google Docs For details about how to continue the process after you select this item refer to Saving Documents to Google Docs page 387 Scan to Salesforce Chatter You can post scanned images to Salesforce Chatter For details about how to continue the process after you select this item refer to Posting to Salesforce Chatter page 396 Scan to SugarSync 2 4 You can save scanned images to your SugarSync folder For details about how to continue the process after you select this item refer to Saving Data to Your SugarSync Folder page 406 Scan to Word 5 Creates a Word file by converting the scanned images into text data For details about how to continue the process after you select this item refer to refer to Converting into Word Excel
199. ewspapers u CIT JI Scan to Excel Documents containing simple tables with no cells merged Documents containing Tables with no solid border lines Tables with complicated cell formats Complex tables containing sub tables Diagrams Graphs Photos Vertical text 143 Actions for Windows Users Application Suitable for conversion Not suitable for conversion Scan to PowerPoint R Documents containing text and simple diagrams tables on a white or light monocolor background Documents with complex layouts containing text mixed with diagrams or illustrations Documents containing photographs or patterns set as the background Documents with light colored text on a deep colored background oo 144 Actions for Windows Users The following parameters may not be reproduced as they are in the original document It is recommended that you check the conversion result in Word Excel or PowerPoint and edit the data if necessary Character font and size Character and line spacing Underlined bold and italic characters Superscript subscript The following types of documents characters may not be recognized correctly Better results in text rec
200. ext time you perform a scan For details about how to add a profile refer to Profile Management page 293 410 Cloud Services for Mac OS Users 3 Change the settings for Scan to SugarSync If you do not want to change any settings go to step 4 1 Click the Application Settings button Application 3J Save a Scanning File option _ Paper dE Compression Select the application you would like to use Application ae Scan to SugarSync Application Settings Add or Remove Hide Apply gt The Scan to SugarSync Options window appears 2 Change the setting For details about the Scan to SugarSync Options window refer to the ScanSnap Manager Help 8 0 0 Scan to SugarSync Options M Show preview Goce O 3 Click the OK button to close the Scan to SugarSync Options window 4 Click the Apply button 5 Click the LX button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 T Press the Scan button on the ScanSnap to start a scan The Scan to SugarSync window appears when the scanning is completed If you clear the Show preview checkbox in step3 the scanned image is directly saved to your SugarSync folder 411 Cloud Services for Mac OS Users 8 Check the scanned image in the preview area
201. fer to the ScanSnap Manager Help ia Scan to Print Options V Keep data used for printing as files V Show Print dialog 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the Scan to Print icon as The Scan to Print dialog box appears If the Show Print dialog check box is cleared in step 3 printing is immediately performed 130 Actions for Windows Users 5 Check the scanned image in the preview area In the Scan to Print dialog box you can specify the printer to be used the number of copies and size of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help Scan to Print 6 Click the Print button Preview Find printer Name Print options Copies 1 Same size Scaling down Same size V Allow automatic rotation V Center the image and print V Keep data used for printing as files E Do not show this dialog again The scanned image is printed ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning the next document Do not move delete or rename the scanned image in other applications
202. ftware and click the OK button r ScanSnap Setup l On rare occasions the installation may not be successful if an anti virus software is installed in your environment In that case try installing without the anti virus software running lt a gt The Select Features screen appears 44 Installing in Windows T Confirm the check boxes of the software you want to install are selected and click the Next button f ScanSnap S Select Features Select the options you want to install Select the features you want to install and deselect the features you do not want to install ScanSnap Manager MB V ScanSnap Organizer MB 7 CardMinder MB V ABBYY FineReader for ScanSnap MB ETB lt Back Next gt Ml Cancel ATTENTION The software will not be installed unless the check box is selected Note that you must install ScanSnap Manager Also it is recommended to install all software in order to utilize the features of the ScanSnap The Choose Destination Location screen appears 8 Confirm the destination folder and then click the Next button gt A confirmation about accepting the license agreement appears 9 Read the END USER LICENSE AGREEMENT select I accept the terms of the license agreement and then click the Next button HINT Depending on the number of the installed software this step may be required more than
203. g Item Used Not used Customize OK OK e Multifeed OK Available Quick Menu Setting Item Used Not used None OK OK Check Length OK OK 483 Setting Items With Without the Quick Menu Compression e Compression rate OK Available Quick Menu Setting Item Used Not used 1 OK OK 2 OK OK 3 OK OK 4 OK OK 5 OK OK 484 Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap Item Specification Outer dimensions Width x Depth x Height Minimum 284 x 99 x 77 mm 11 2 x 3 9 x 3 1 in when the ADF paper chute cover is closed Maximum 284 x 231 x 240 mm 11 2 x 9 1 x 9 4 in when the ADF paper chute cover is open and the extension is extended Weight 1 4 kg approx 3 09 Ib Input power Voltage Power cable 100 to 240 V connection USB bus power 5 V the computer must have two USB ports one for cable connection power connection and one for USB cable connection Phase Single phase Frequency range 50 60 Hz Power cable connection Power consumption During operation 9 0 W or less During standby 3 2 W or less USB bus power cable connection During operation 5 0 W or less During standby 2 0 W or less Temperature Temperature During operation 5 to 35 C 41 to 95
204. g Skewed Character Strings When documents with skewed character strings are scanned the ScanSnap is able to detect the skewed character strings and correct them To correct skewed character strings change the settings in the following procedure HINT You do not have to enable Correct skewed character strings automatically when Automatic detection is specified for Paper size in the Paper tab of the ScanSnap setup dialog box because the skewed image is always corrected when documents are scanned by this setting 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 Click the Option button in the Scanning tab Specify the scanning mode and options you would like to use Image quality 2 Automatic resolution Color mode E Auto color detection Scanning side By Duplex Scan Double sided X Continue scanning after current scan is finished The Scanning mode option dialog box appears 247 Using the ScanSnap in Various Ways for Windows Users 3 Select the Correct skewed character strings automatically check box Scanning mode option Brightness Black and White scanning only Light ill Dark MENISI Normal Setting for text only document Allow automatic blank page removal V Correct skewed character strings automatically v Allow
205. g aaarnas dadanan toons dedestecasaiiacesestedensens 442 14 Contents Daily Care oiiae decese NEE a E Eaa 443 Cleaning Materials s ccec siicccicccectiseasesceee iden cred cuaw ade dddaeecuennaneceavereiant 444 Cleaning the Outside of the ScanSnap ccccccceseseeeeeeeeeeeeeeeeeees 445 Cleaning the Inside of the ScanSnap ccc cecctceeeeeeeeeeeeeeeeeeeeeeeeenees 446 Consumables sincicctnnccsincmancicaeuiecaveaseacantetmieaecaiou 451 Part Numbers and Replacement Cycle of Consumables 452 Replacing the Pad ASSy ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeenenees 454 Replacing the Pick Roller cccccccessseeeeeeeeeeeeeeeeeeeeeeeeeeeesenaeeeeeees 458 Append oo sceo scien inter E 465 Updating ScanSnap Manager c sceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeees 466 E Updating in WiINdOWS oc jes sto eeie nd reenter elias eb oer 466 E Updating in Mac OS cmiselstla Stine tenete ctu Sutct ered ticuteseelanted swe psntaan saphena 469 Uninstalling the Software ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeneeeeeaeeeeeees 471 E Uninstalling in WiInGOWS 0 0 cccccccceee eee ee eee e eee e ee eeeaaaaaeeeeeeeeeeeeeeeeeeeeees 471 E Uninstalling in Mac OS siccc deena Ke Rees 473 Setting Items With Without the Quick Menu cccceeeeeeeeeeeeees 478 Installation Specifications cccceceeeeeceeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeenenees 485 About Maintenance 0 cccces
206. g again Specify your SugarSync folder Users Documents Magic Briefcase ScanSnap v Browse History Cancel Save _ The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder 408 Cloud Services for Mac OS Users 6 Click the Save button The scanned image is saved to your SugarSync folder 409 Cloud Services for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to SugarSync x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Application L3 Save ins Scanning File option Paper JE Compression Application a Scan to SugarSync Application Settings Add or Remove Hide Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile pop up menu or from the Profile menu n
207. g with ScanSnap Organizer in when ScanSnap Organizer s main window is in front active 102 Configuring ScanSnap Manager for Windows Users Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is started the application specified for Application in the Application tab in the ScanSnap dialog box automatically switches to the running application The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front The linkage between the application and ScanSnap Manager automatically ends once you exit the application When more than one application is running at the same time priority will be given in the following order CardMinder ScanSnap Organizer Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately When the Quick Menu is disabled the name of the interacting application on the Left Click Menu is followed by is interacting Profile v i ScanSnap Organizer is interacting iy Standard fy CardMinder When ScanSnap Organizer is automatically interacting with ScanSnap Manager ATTENTION When ScanSnap Manager automatically links with CardMinder business cards are scanned with the current settings If there are some settings that are not supported by CardMinder defaults settings are used For detai
208. ge Rotation Saved Opages 0 sheets Stop 283 How to Perform a Scan for Mac OS Users The application specified for the selected profile starts up when the scanning is completed HINT To select an application to link with ScanSnap Manager in the Quick Menu after scanning is completed refer to Using the Quick Menu page 277 When the Set the marked text as a keyword for the PDF file or the Convert to Searchable PDF checkbox is selected in the File option tab the application starts after text recognition has been performed on the scanned image A window showing the text recognition progress appears By default documents are scanned with the following settings Image quality Normal and Color mode Auto color detection For details about how to change scan settings refer to How to Configure Scan Settings page 290 The application that starts after scanning varies depending on what is selected in the Application tab in the ScanSnap setup window For details refer to the ScanSnap Manager Help The output image may slightly differ from the original document in size When one of the below applications is active application menu appears in the menu bar scanning documents by pressing the Scan button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application Cardiris Scan to Mobile For details about automatic linkage refer to Automatic Linka
209. ge Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard s Application f L3 Save Ei Scanning File option C Paper Je Compression Select the application you would like to use Application 5 Scan to Mobile Application Settings Add or Remove ony Crs Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile pop up menu or from the Profile Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 293 361 Actions for Mac OS Users 3 Change the settings for Scan to Mobile If you do not want to change any settings go to step 4 1 Click the Application Settings button Application Save mi Scanning File option Paper dE Compression Select the application you would like to use Application J Scan to Mobile Application Settings Add or Remove Hide Apply gt The Scan to Mobile Options window appears 2 Change the settings For details about the Scan to Mobile Options window refer to the ScanSnap Manager Help eoo Scan to Mobile Options _ Save scanned image 3 Click the OK button to close the Scan to Mobile Options window 4 Click the Apply button 5 Click the 3 button in the upper left corner to close the ScanSnap setup
210. ge with Applications page 303 284 E Stopping the Scan How to Perform a Scan for Mac OS Users You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document Stop the scan in the following procedure 1 Click the Stop button in the ScanSnap Manager Image scanning and file saving window which appears during scanning a one ScanSnap Manager Image scanning and file saving i Scanning image Quick Menu Small File Application Image quality Normal Color mode Auto color detection Scanning side Duplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation em Saved HINT Opages 0 sheets amStop Remove the document from the ScanSnap after stopping the scan For details about how to remove documents refer to Troubleshooting in the ScanSnap Manager Help The following window appears when the scanning stops 00 ScanSnap Manager Message A Scanning was stopped remove the document C To continue O To cancel Click the Quit button If any document remains in the ScanSnap open the ADF top section and Load the document in the ADF paper chute cover and click the Continue Scanning button or press the Scan button on the ScanSnap F None Troubleshooting Saved 2 Click the Quit button Opages Osheets Last page
211. gt page 473 ABBYY FineReader for ScanSnap gt page 475 Cardiris gt page 476 Evernote for Mac gt page 477 ScanSnap Manager 1 Turn on the computer and log in as a user with Administrator privileges 2 From Finder select Applications and double click ScanSnap gt Sub gt ScanSnap Uninstaller The ScanSnap Uninstaller window appears displaying the Welcome to ScanSnap Uninstaller screen 3 Click the Continue button The Read Me screen appears 4 Read Read Me and then click the Uninstall button An authentication window appears 5 Enter the user name and password for a user with Administrator privileges and click the OK button Uninstallation starts When the uninstallation is complete the Uninstall Succeeded screen appears 473 Uninstalling the Software 6 Click the Close button HINT If ScanSnap Manager has been configured as a login item with a user account other than the current one remove it in the following procedure 1 2 3 Log in under the user account where ScanSnap Manager is set as a login item From the Apple menu select System Preferences The System Preferences window appears Select Users amp Groups Accounts on Mac OS X v10 6 or earlier gt The Users amp Groups window Accounts window on Mac OS X v10 6 or earlier appears From Current User My Account on Mac OS X v10 6 or earlier select th
212. h some computers it may take two to three minutes until the light of the Scan button goes out after the computer is turned off 29 Turning the ScanSnap ON OFF ScanSnap in sleep mode When the ScanSnap has not been used for 1 minute while the power is on it enters sleep power saving mode The ScanSnap s internal light switches off in sleep mode ScanSnap s auto power off When the ScanSnap is turned on and left unused for the specified time default is 4 hours it will turn itself off automatically To turn the ScanSnap back on perform one of the following operations Press the Scan button on the ScanSnap Close the ADF paper chute cover and open it again HINT To continue using the ScanSnap reset the time until auto power off by performing one of the following Load a document in the ScanSnap Press the Scan button on the ScanSnap Close the ADF paper chute cover and open it again You can change the time until the ScanSnap automatically turns off or set the ScanSnap to not automatically turn off by performing the following procedure Windows 1 Right click the ScanSnap Manager icon or on the taskbar and then select Help gt Preferences from the menu that appears gt The ScanSnap Manager Preferences dialog box appears 2 In the Power tab select one of the setting items for Power off after Cites 1 Click the ScanSnap Manager icon 6 or in the Dock while pressing the cont
213. he Quick MeNu ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 81 E Stopping CSS CAN eeaeee centage sae sean bode EEEE Ep EERE send 84 E Finishing ScanSnap Operation cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 85 Configuring ScanSnap Manager ccccccccesseceeeeeeeeeeeeeeeeeeeeeeeeeeeeees 86 MI Quick Menu Settings cccccceceeceeeeccceeeeeeeeeeeeeeeeeeeeeaaeeeeeeteseeeneeeeeees 86 E How to Configure Scan Settings eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 89 E Profile ManaQenne nit sucecc tone cte ca oeies nd ree deel mites avd ered ad eee 93 E Automatic Linkage with Applications ccecceeeeceeeeeeeeeeeeeeeeeeeeees 102 E ScanSnap s Communication Status cccccccececeeeeeeeeeenseeeeeeeeeees 105 E Showing the Scanning Progress eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 107 A IONS ssdecctvssscpescectcsscaanicceccectstrecuctcvezsycavaopaserszeusucusvvuecceccessuaukboracioses 109 E Saving Data in a Specified Folder ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeees 110 E Attaching Files to E Mail iis 0 0ccce rece canevendesesesesacttenecede Cegesecetaceeecesseledes 117 E Using the ScanSnap as a Copy Machine 128 E Saving Files to Picture Folder ivesduiiei ttt ios ates vidal eiedet 135 E Converting into Word Excel PowerPoint Documents 0066 142 E Storing Business Cards in CardMinder ceeeeeeeeeeeeeeeeeeeeee
214. he ScanSnap to start a scan HINT e The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Scanning Only One Side of a Document page 413 You can also start scanning from the ScanSnap Manager menu For more details refer to ScanSnap Manager Menu page 273 ATTENTION Do not connect or disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning The Scan button on the ScanSnap flashes in blue throughout the scan The ScanSnap Manager Image scanning and file saving window appears eoo ScanSnap Manager Image scanning and file saving J Scanning image Quick Menu Small File Application Image quality Normal Color mode Auto color detection Scanning side Duplex Scan Paper size Automatic detection Saved 0 pages File format PDF Compression rate 3 Other Skip blank page Rotation va 0 sheets Stop The Quick Menu appears when the scanning is completed 8 In the Quick Menu click the icon Manager 2 M Y gt of the application to link with ScanSnap asa s Caa CIF Ae Click the icon of the application to interact with the ScanSnap The selected application starts up HINT To specify which
215. ick the Option button in the Scanning tab Scan snap Color Image Scanner C Use Quick Menu Profile P Recommended f Small File i High Quality Standard Es Application f lt a File option Paper s Compression Specify the scanning mode and options you would like to use Image quality E Automatic resolution x Color mode E Auto color detection x Scanning side Duplex Scan Double sided x E Continue scanning after current scan is finished Hide a l OK Canel Apply The Scanning mode option dialog box appears 245 Using the ScanSnap in Various Ways for Windows Users 3 Select the Allow automatic blank page removal check box Scanning mode option Brightness Black and White scanning only a Light 1 Tee 5 Dark os ee Normal Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically IV Allow automatic image rotation Set the document with its face up 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan Scanned image is saved without any blank pages 246 Using the ScanSnap in Various Ways for Windows Users E Correctin
216. ide in the Quick Menu as well as change the display order of the applications in the following procedure 1 Click E in the Quick Menu For details about how to display the Quick Menu refer to Using the Quick Menu page 277 STRELE Click the icon of the application to interact with the ScanSnap The Applications to Show Hide window appears 287 Configuring ScanSnap Manager for Mac OS Users 2 Specify which applications to display in the Quick Menu Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu To display all the applications in the Quick Menu click the Restore Default button Applications to Show Hide Select the checkbox to display the application in the Quick Menu Drag the application to change its order Scan to Folder Scan to E mail Scan to Print Scan to Dropbox J Scan to Evernote Document J Scan to Evernote Note Scan to SugarSync mh Scan to Word M ab Scan to Excel JE cardiris Restore Default Cancel moa Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the Applications to Show Hide window Drag an application to change its order To restore the default display order of the applications displayed in the Quick Menu click the Restore Default button Applications to Show Hide Select the checkbox to display the applica
217. ied language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders t may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background ifthe same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters including punctuation marks in between keywords When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC 266 Using the ScanSnap in Various Ways for Windows Users E Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files Once you set a password for a PDF file the password protected PDF files cannot be opened by anyone except the person who knows the password You can protect importan
218. ill be performed only on pages containing text which is not yet recognized Evernote for Windows starts up and the PDF file is saved to Evernote HINT The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 197 Cloud Services for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 Displays the ScanSnap setup dialog box 2 In the Application drop down list in the Application tab select Scan to Evernote Document es Color image ee Tes Use Quick Menu Profile Recommended l Small File High Quality A Standard v E Application Save Scanning 3 File option F Paper f Compression Select the application you would like to use Application Application Settings Add or Remove Hide a OK Canel Apply HINT ScanSnap Manager also links with Scan to Evernote Document when you select Scan
219. inder Share the scanned document files through linkage with SharePoint Save the scanned image in SharePoint and Office Live Convert your paper documents into digital data to conveniently organize them Save the scanned image directly in Rack2 Filer to manage and organize it Save scanned documents to a mobile device Scanned image file is saved to a connected mobile device You can access the saved files through linkage with an application that can view PDF or JPEG files The following are explanations on how to use Actions 109 Actions for Windows Users E Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder You can save the scanned image file in a shared folder on the network and share it with others In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated HINT The default e mail program is used as the e mail program to link with The e mail program may not properly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software Configure e mail program settings in the following procedure Windows 7 Windows Vista 1 Select Start menu gt Default Programs gt Set your default programs The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap
220. installation complete notification is displayed 8 Remove the Setup DVD ROM from the DVD ROM drive HINT For details about how to use trial versions of the software refer to the software manual Click the Manuals button in the setup dialog box of the trial software to open the manual 56 Installing in Mac OS Installing in Mac OS This section explains how to install the software in Mac OS HM How to Install the Software When you insert the Setup DVD ROM into the DVD ROM drive on your computer the ScanSnap window appears eoo ScanSnap xR 5 items Color Image th batamg ScanSnap Other Software A i H PDF Readme Troubleshooting installation Y SV PDF Operator s Guide The functions of each icon in the ScanSnap window are as follows Icon Function ScanSnap Installs the following software ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris Other Software Displays the Other Software window Dropbox icon Opens the Dropbox for Mac download web page Evernote icon Installs Evernote for Mac SugarSync icon Opens the SugarSync Manager for Mac download web page Readme Displays the Readme file Troubleshooting installation Displays Troubleshooting installation Operator s Guide Displays this manual 57 Installing in Mac OS E ScanSnap Software Install the following software ScanSnap Manager
221. int Folder Y Show Details Applications to Show Hide 3 179 Actions for Windows Users 3 Change the settings for Scan to Mobile If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Mobile icon a and then select the Settings menu The Scan to Mobile Options dialog box appears 2 Change the settings For details about the Scan to Mobile Options dialog box refer to the ScanSnap Manager Help 8 Scan to Mobile Options Ex Save scanned images to file ox conch Heo 3 Click the OK button to close the Scan to Mobile Options dialog box 4 Click the Scan to Mobile icon 5j ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with Scan to Mobile before scanning another document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed The Scan to Mobile dialog box appears f g Scan to Mobile Connected Mobile Device Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically Computer name lt Document 1 180 Actions for Windows Users 5 Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application U
222. int e Rename L PackFier Scan to Evernote Delete Document Scan to Evernote Note E Scan to Google Docs TM ABBYY Scan to PowerPoint R A4 Color gt The Rename dialog box appears ATTENTION The Standard profile cannot be renamed 99 Configuring ScanSnap Manager for Windows Users 3 Type in a new name and click the OK button Name Letter Black and White OK Cancel The profile is renamed ScanSnap Manager Profile Management FE Scan to E mail Scan to Print La Rack2 Filer Scan to Evernote Document Scan to Evernote Note Sh Scan to Google Docs TM Keser Scan to Word Eha Scan to Excel ABBYY Scan to A Letter Black and White 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box 100 Configuring ScanSnap Manager for Windows Users Deleting Profiles 1 Select Profile Management from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap Manager Profile Management dialog box appears HINT f you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from the Profile drop down list in the ScanSnap se
223. ion is completed Word Excel or PowerPoint starts up and the conversion result is displayed HINT In a computer environment where Word Excel or PowerPoint is not installed the scanned image is saved in one of the following formats when the conversion is completed Scan to Word RTF format rtf Scan to Excel XLS format xls Scan to PowerPoint PPT format ppt 149 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File f High Quality A Standard v Application Ek Application Settings Add or Remove l OK Cance Apply HINT Itis recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dial
224. ip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf and then click the Option button Color Imeage ee fe _ Use Quick Menu Profile Recommended Small File High Quality Standard s s Application Save ii Scanning I Paper Ls Compression Specify the file options you would like to use H available only whe olor ay elected Color mode Select OCR Set the marked text as a keyword for the PDF file First marked section All marked sections Convert to Searchable PDF OCR options English First page All pages Hide Apply The PDF file format option window appears 431 Using the ScanSnap in Various Ways for Mac OS Users 3 Select Generate one PDF file per n page s and enter the number of pages to split One PDF is created every time the number of pages specified here has been saved PDF file format option PDF File Option Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Gei OK HINT In duplex mode two pages front back are created per document When you select the Allow automatic blank page remo
225. ish Version Microsoft SharePoint Foundation 2010 English Version Microsoft Windows SharePoint Services 2 0 3 0 English Version Microsoft Office Live Microsoft Internet Explorer Windows Live Mail Microsoft Windows Mail Outlook Outlook Express Outlook for Mac NET Framework Entourage Mac OS Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap Cardiris Google Docs Android ScanSnap Introduction Microsoft Outlook 2010 Microsoft Office Outlook 2007 Microsoft Office Outlook 2003 Microsoft Outlook Express Microsoft Outlook for Mac Microsoft NET Framework Microsoft Entourage Mac OS X v10 7 Mac OS X v10 6 or Mac OS X v10 5 Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap Note that ABBYY FineReader for ScanSnap may be upgraded without notice If the descriptions differ from the actual displayed screens refer to ABBYY FineReader for ScanSnap Help Cardiris for ScanSnap Google Docs Android Color image scanner ScanSnap 1300i 10 Contents TPE OCC TION MARAA E AE acinar E eases 2 E About This Manual cisscciitiiziseseviercccen td
226. ive The ScanSnap Setup dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer 3 Click the Install Products button Ps O ScanSnap Setup bcj Scansnap ScanSnap s7a3008 Color nage Scanner Welcome to the ScanSnap Setup Readme Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager CardMinder ABBYY FineReader for ScanSnap Manuals Evernote Scan to Microsoft SharePoint The following software can be downloaded Browse DYD Contents Dropbox SugarSync When you have a problem with installation refer to Troubleshooting installation from Manuals The Install Products dialog box appears Contact Us Trial Software 49 4 Click the Evernote button Installing in Windows Install Products ScanSnap Color Image Scen Dropbox Evernote SugarSync n Microsoft SharePoint p gt Setup Menu gt Installation starts lt Scansnap s7a008t Select a software to install oo 5 Follow the instructions on the screen to continue with the installation 6 Click the Finish button when the installation complete notification is displayed T Remove the Setup DVD ROM from the DVD ROM drive 50 Installing in Windows E SugarSync Manager for Windows HINT An Internet connection is required to i
227. ize 479 01 479 01 MB Document 1 1 oa Computer name a HINT When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device 8 Click the Close button to close the Scan to Mobile dialog box when sending of the scanned image is completed HINT The Scan to Mobile dialog box closes automatically when the mobile device is disconnected from the computer 185 Cloud Services for Windows Users Cloud Services By pressing the Scan button on the ScanSnap you can save documents converted into digital data to the following cloud services and access them easily anytime anywhere Manage scanned documents through linkage with Dropbox Save scanned image files to your Dropbox folder Manage scanned documents through linkage with Evernote Save PDF files in Evernote Manage handwritten notes through linkage with Evernote Save JPEG files in Evernote Manage scanned documents through linkage with Google Docs Save PDF files in Google Docs Manage scanned documents through linkage with Salesforce Chatter Post scanned image files to Salesf
228. k Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Salesforce Chatter Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File J I High Quality A Standard E Application j Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application Settings Add or Remove OK Cance Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 93 220 Cloud Services for Windows Users 3 Change the settings for Scan to Salesforce Chatter If you do not want to change any settings go to step 4 1 Click the Application Settings button E Application Save Scanning 3 File option F Paper s Compression Select the application you would like to use Application Application Settings Add or Remove Hide OK Cancel Apply The Scan to Salesforce Chatter Options dialog box appears 2 Change the settings For details about the Scan to Salesforce Chatter Options
229. l spray 459 Replacing the Pick Roller T Remove the pick roller from its shaft Pull out the shaft as you lift the retaining clip Shaft Pick roller 8 Attach a new pick roller on the shaft Insert the drive pin on the shaft into the slot Drive pin Pick roller 460 Replacing the Pick Roller 9 Attach the shaft Insert the right end of the shaft into the slot and lower the other end gradually Shaft Pick roller 10 Rotate the bushing left to lock the shaft wa AANS S 4 GX ATTENTION Confirm that the pick roller is installed properly Otherwise paper jams or other feeding errors may occur 461 Replacing the Pick Roller 1 1 Attach the sheet guide Hold the squeeze clips on both sides and attach the sheet guide Squeeze clip Squeeze clip It clicks when the squeeze clips are released ATTENTION Confirm that the sheet guide is attached properly Otherwise paper jams or other feeding errors may occur 1 2 Close the ADF top section ADF paper ADF top section chute cover It clicks when it returns to its original position 1 3 Connect the power cable to the AC outlet or the USB bus power cable and turn on the ScanSnap 462 Replacing the Pick Roller 1 4 Reset the consumable counter UED 1 Select Check consumable status from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu
230. le af IP address Sending complete _ _ _ XG _ _ _ _ _ _ FeNC Eea File size 0 13 0 13 MB Document ET 1 Computer name Close Stop HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device 6 Click the Close button to close the Scan to Mobile window when sending of the scanned image is completed HINT The Scan to Mobile window closes automatically when the mobile device is disconnected from the computer 360 Actions for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Mobile x ScanSnap Color Ima
231. le is replaced Total Page Count 100 001 Suggested replacement cycle PICK ROLLER Count 100 001 C PICK ROLLER 100 000 sheets PAD ASSY Count 0 Reset PAD ASSY 10 000 sheets 2 A confirmation message appears 3 Click the Yes button Resetting the PICK ROLLER counter gt Are you sure gt The PICK ROLLER Count is reset to 0 800 ScanSnap Manager Check consumable status D Check the number of sheets scanned Reset the counter when the consumable is replaced Total Page Count 100 001 Suggested replacement cycle pick rouer cou 0 PICK ROLLER 100 000 sheets PAD ASSY Count 0 Reset PAD ASSY 10 000 sheets 464 Appendix CPP IOI This appendix explains how to update ScanSnap Manager how to uninstall the software about settings that differ by the scanning method and the ScanSnap installation specifications Updating ScanSnap Manager 2 0 2b ee ee es 466 Uninstalling the Software nee ced gee nee eR ee eee kee ae es 471 Setting Items With Without the Quick Menu 0 000 ee ee 478 Installation Specifications 0 0 00 0000 cee 485 465 Updating ScanSnap Manager Updating ScanSnap Manager Updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager This section explains how to update ScanSnap Manager For details about updates of the software bundled with the ScanSnap visit the following web page
232. light delay before the ScanSnap Manager icon changes to 5 depending on your computer s performance operating environment and load such as when multiple programs are running at the same time There are two ways to perform scanning either with the Quick Menu or without using the Quick Menu For details refer to the following Using the Quick Menu gt page 277 Without Using the Quick Menu gt page 282 276 How to Perform a Scan for Mac OS Users E Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 Select the Use Quick Menu checkbox Color Image th M Use Quick Menu Recommended _ Small File High Quality Customize Detail Y Apply 277 How to Perform a Scan for Mac OS Users 3 Click one of the profile buttons Scan snap Color Image Scanner __ Small File High Quality Customize Profile Button Profile Button Description Recommended Settings are Automatic resolution for Image quality in the Scanning tab in the button ScanSnap setup window and default for other settings It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button
233. loud Services for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Evernote Note Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Lj Save ine Scanning File option _ Paper Us Compression Select the application you would like to use Application e Scan to Evernote Note gt Application Settings Add or Remove Hide Apply HINT ScanSnap Manager also links with Scan to Evernote Note when you select Scan to Evernote Note from the Profile pop up menu of the ScanSnap setup window Scan to Evernote Note from the Profile menu 3 Click the Apply button 385 Cloud Services for Mac OS Users 4 Click the 7 button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press
234. ls about CardMinder default settings refer to the ScanSnap Manager Help ScanSnap Manager links with CardMinder only when the document is of business card size When documents in other sizes are scanned the following error message appears ScanSnap Manager None of the scanned documents were of business card size a gt 5 The current settings are for business card size only Confirm the size of the scanned documents 103 Configuring ScanSnap Manager for Windows Users Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure 1 Select Help gt Preferences from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap Manager Preferences dialog box appears 2 Select the automatic linkage mode in the Automatic Linkage tab 7 ScanSnap Manager Preferences sx Automatic Linkage Status Display Auto Startup Power Condition When you launch ScanSnap Organizer CardMinder or Rack2 Filer the ScanSnap automatically links with the application Cancel Help 3 Click the OK button to close the ScanSnap Manager Preferences dialog box Application will link with ScanSnap Manager using the linkage mode you selected 104 Configuring ScanSnap Manager for Windows Users E ScanSnap s Communication Status If you turn the ScanSnap ON OFF when
235. ly saved to your Dropbox folder 189 Cloud Services for Windows Users 5 Check the scanned image in the preview area In the Scan to Dropbox dialog box you can rename the file and specify your Dropbox folder For details about the Scan to Dropbox dialog box refer to the ScanSnap Manager Help Scan to Dropbox E EJ ea Specify file name File name 12 14 14 21 44 Specify destination folder Specify your Dropbox folder C Users Wis Dropbox ScanSnap E Do not show this dialog again Preview 6 Click the Save button The scanned image is saved to your Dropbox folder 190 Cloud Services for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Dropbox Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E Application ji Save 3 Scanning a File option 5 Paper Compression Sele
236. mat option Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Use a fixed password oT canes tee 268 Using the ScanSnap in Various Ways for Windows Users To use a preset password 1 Select the Use a fixed password check box The same password is set for all PDF files You do not have to set a password every time a document is scanned n PDF file format option S Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per l page s Password v Set a password for PDF file Password Confirm Cancel l Help 2 Type in the same password in the Password and Confirm fields r PDF file format option ES Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per l page s Password v Set a password for PDF file Password Confirm a a ematin HINT The following characters can be used to set passwords Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt _ I 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 269 Using the ScanSnap in Various Ways for Windows Users 6 Press the Scan button on the ScanSnap to start a scan
237. me file after scanning NA OK Scanning e Image quality OK Available Quick Menu Setting Item Used Not used Automatic resolution OK OK Normal Color Gray 150 dpi B amp W 300 dpi OK OK Better Color Gray 200 dpi B amp W 400 dpi OK OK Best Color Gray 300 dpi B amp W 600 dpi OK OK Excellent Color Gray 600 dpi B amp W 1200 dpi OK OK e Color mode OK Available NA Not available Quick Menu Setting Item Used Not used Auto color detection OK OK Color OK OK Gray OK OK B amp W OK OK Color high compression of e Scanning side OK Available Quick Menu Setting Item Used Not used Duplex scan OK OK Simplex scan OK OK 480 Setting Items With Without the Quick Menu e Continue scanning after current scan is finished OK Available Quick Menu Setting Item Used Not used Continue scanning after current scan is finished OK OK e Option OK Available Quick Menu Setting Item Used Not used Brightness Black and White scanning only OK OK Setting for text only document OK OK Allow automatic blank page removal OK OK Correct skewed character strings automatically OK OK Allow automatic image rotation OK OK Set the document with its face up Of Of File option e File format OK Available Quick Menu Setting Item Used Not used PDF pdf OK OK JPEG jpg OK OK
238. ment Image quality E Normal Color Gray 150 dpi B amp W 300 dpi 7 Option 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help sA Application Ei Scanning File option C Paper Ls Compression Specify the scanning mode and options you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode Ej Auto color detection Scanning side Duplex Scan Double sided _ Continue scanning after current scan is finished Hide Apply 297 Configuring ScanSnap Manager for Mac OS Users 4 When you finish changing the settings for the selected profile click the Apply button 5 Click the 7 button in the upper left corner to close the ScanSnap setup window 298 Configuring ScanSnap Manager for Mac OS Users Renaming Profiles 1 Select Profile Management from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap Manager Profile Management window appears HINT If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from the Profile pop up menu in the ScanSnap setup window 2 Select a pr
239. n also open the ScanSnap setup window by pressing simultaneously the command 8 and S keys on the keyboard This operation is only enabled when ScanSnap Manager is active when ScanSnap Manager is displayed in the menu bar 2 Click the Detail button to switch to the detail view mode Using the Quick Menu Outline view Detail view STan Snap Scan snap i M Use Quick Menu Sie Recommended SmallFile High Quality Customize Recomment ded Small File High Quality Customize pplicatio Scanning File option L al __Aeply i Specify the scanning mode and options you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode Ej Auto color detection Scanning side b Duplex Scan Double sided Continue scanning after current scan is finished Option z Hide Apply Without Using the Quick Menu Outline view Detail view Q ScanSnap Scansnap tes Profile _ Use Quick Menu Profile Small File High Quality Standard Recommended Sulje High Maity Ca s Application C Save i Scanning File option G Paper Ub Compression ___ Apply Specify the scanning mode and options you would like to use Image quality J Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto color detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Option Hide Apply
240. n high quality Customize button Default settings are the same as the Recommended settings Scan settings can be changed depending on your scanning purpose HINT The Small File button is selected in default For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help You cannot change the settings for the Recommended Small File and High Quality buttons If you change any of these settings the profile automatically switches to Customize For details about how to change scan settings refer to How to Configure Scan Settings page 89 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 76 How to Perform a Scan for Windows Users 6 Press the Scan button on the ScanSnap to start a scan HINT The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Scanning Only One Side of a Document page 240 You can also start scanning from the Right Click Menu For more details refer to Right Click Menu page 71 The Scan button on the ScanSnap flashes in blue throughout the scan The ScanSnap Manager Image scanning and file saving dialog box appears S
241. n to Evernote Note WINdOWS Lo eceeeeecceseeeeseeeee esas 203 204 Mac OS iraran aanta 383 385 Scan to Excel WINKOWS o ececeeceesceeeeseeeee neues 148 150 MacOS recae eater 336 337 Scan to Folder WINKOWS oror RO 111 MacOS ae aaa aA 310 Scan to Google Docs WINdOWS Lo eeeceececseeeeeseeeee eee ees 209 211 MaG OS arenen erake saeni 389 392 Scan to Microsoft SharePoint 39 53 Scan to Mobile WINdOWS sanese 177 180 182 Mac OS a 355 359 361 365 Scan to Picture Folder naaa 137 139 Scan to PowerPoint R lt e 148 150 Scan to Print WINdOWS sascsecscecserererrennn 130 132 Mac OSA a EIN A 327 328 Scan to Rack2 Filer aaan 171 172 Scan to Salesforce Chatter a a 216 WINdOWS oo ceeeeceeceeceeeeeeeeeeeeeees 217 220 Mac OS nenecese 398 401 Scan to SharePoint oo eee 160 Scan to SugarSync WINdOWS 9 ceceeeeeceeeeeseeeeeeeees 227 229 MaciOSe a aR 408 410 Scan to Word WINdOWS oo ceeceeceeceeeeeseeeeeeaees 148 150 Mac OS haassen 336 337 scanning color documents in black amp white or gray mode WINdOWS nse ececeeccceceeseeeeeeeeeeeeeesaeeees 242 Mac OS drniniriinieninninninrinnitri nikoi 415 ScanSnap features sseeeeeeeseeeee ees 17 ScanSnap Folder ceeeeeeeeeeeeees 232 ScanSnap Manager ceeeeeeeeeeeeeeeeeees 39 WINdOWS 9 eeeececceseeeseeseeeeeeeees 43 70 MaC OS ses irea siete see A 58 272 ScanSnap Manager Menu naen 273 ScanSnap
242. nSnap Manager Online Update 2 Do you want to update ScanSnap Manager online gt lfa later version of ScanSnap Manager update is available a confirmation message appears HINT If the latest version of ScanSnap Manager is already installed the message below appears ScanSnap Manager Online Update The latest version of the program is already installed There is no need to update Click the OK button to close the message 469 Updating ScanSnap Manager 3 Click the Yes button ScanSnap Manager Online Update The latest version of the program update is available on the website Do you want to run the update now Download size About MB No Yes The program is downloaded and a confirmation message appears 4 Select Quit from the ScanSnap Manager menu to exit ScanSnap Manager 5 Click the Install button ScanSnap Manager Online Update Download is completed Click the Install button HINT When you click the Information button a web browser which displays information about the latest update for ScanSnap Manager opens Installation starts and the ScanSnap Manager installer starts up Follow the instructions on the screen to continue with the installation 470 Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap For details about installation refer
243. nSnap setup window 4 Click the 7 button in the upper left corner to close the ScanSnap setup window 340 Actions for Mac OS Users 5 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover To scan multiple business cards load them in a pile Do not leave space between the side guides and business cards 6 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed T Click the Cardiris icon ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with Cardiris before scanning another document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed The Cardiris window appears 341 Actions for Mac OS Users 8 Check the scanned card image and the text recognition result Card style button ABCD LIMITED a Haward Brown j ard Project Manager Software Research Image Export button EA ETET Web wawabcd com Output format button Card toolbar Recognition result The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image 342 Actions for Mac OS Users Without Using the Quick Menu HINT To disable the Quick
244. ner 445 Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error As a guideline the inside of the ScanSnap should be cleaned every 200 sheets scanned Note that this guideline varies depending on the types of documents you scan For instance it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused HINT Check the number of sheets scanned in the following procedure im Select Help gt About ScanSnap Manager gt Detail button in the Right Click Menu to display the ScanSnap Manager Scanner and driver information dialog box and then see Total page count Cites Select Help gt About ScanSnap Manager gt Detail button in the ScanSnap Manager menu to display the ScanSnap Manager Scanner and driver information window and then see Total page count Before you perform cleaning you must turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock Do not place internal parts of the scanner e g pad assy pick roller anywhere within reach of small children Do not use aerosol spray or spray that contains alcohol to clean the scanner Dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction Also note that spark
245. ness cards 6 Press the Scan button on the ScanSnap to start a scan gt The Cardiris window appears 344 Actions for Mac OS Users T Check the scanned card image and the text recognition result Card style j 7 y ABCD LIMITED button Card e Haward Brown Project Manager Software Research image Export button 226 Airport Parkway Suite 030San JOSE CA 95110 Phone 408 453 0000 FAX 408 453 0001 email bawardPabakcom Wab wawabcdcom Output format ABEDLIMTED O button on Card toolbar Recognition result The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image 345 Actions for Mac OS Users Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book perform the following procedure ATTENTION Do not exit Cardiris when setup or message window is open 1 Click the output format button or select Settings gt Output Format on the menu bar The Business Cards window appears Business Cards Format vCard Layout Field delimiter Tab Include field names Include card images Output V Ask file name and location Send to None Copy to clipboard Cancel oK 2 Select Address Book in the Format pop up menu HTML Unicode Forma vCard Micro
246. new message window appears listing the destination folder path where the file is saved ol fl GO YY New Message Se Message Insert Options E calibri j2 i iS 4B Attach file 2 Ep v gt Plain Photo album Contacts Delivery Editing Clipboard B Z U ae X x P Ar S Insert a To Show Cc amp Bcc Subject Send L ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder dialog box is closed Close the Scan to Folder dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to Folder dialog box is closed 113 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Folder es Color Image ae fe C Use Quick Menu Profile l Recommended Small File High Quality A Standard E E Applic
247. ng mode and options you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto color detection Option Hide Apply 3 Click the Apply button in the ScanSnap setup window 413 Using the ScanSnap in Various Ways for Mac OS Users 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan HINT When you select Simplex scan from the ScanSnap Manager menu scanning is performed in simplex mode even if Duplex Scan Double sided is specified for Scanning side in the Scanning tab Image data of the scanned side of the document is saved 414 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Color Documents in Gray or Black amp White When Auto color detection is specified for Color mode in the Scanning tab of the ScanSnap setup window ScanSnap Manager automatically recognizes whether the scanned document is color gray or black amp white and saves documents in their respective color modes If you want to scan color documents and save them in gray or black amp white change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manag
248. nk with ScanSnap Manager Documents are scanned according to the scan settings of the selected profile For details about how to perform scanning using the Quick Menu refer to the following For Windows gt page 81 For Mac OS gt page 282 HINT The above scanning methods can be switched by selecting or clearing the Use Quick Menu check box in the ScanSnap setup dialog box window Display the ScanSnap setup dialog box window in the following procedure Right click the ScanSnap Manager icon or on the taskbar and select Scan Button Settings Click the ScanSnap Manager icon 5 or 9 in the Dock while pressing the control key on the keyboard and select Settings Cine ScanSnap Folder can also be used to scan documents For details refer to ScanSnap Folder Operations page 232 36 Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Select a profile UE gage aees aa CTA scansnap ScanSnap EAKA 37 Installing the Software CPP PPFPOOIliw This chapter explains about the software bundled with the ScanSnap and how to install them Bundled Software Overview ioe came ae PERO alice tnd Soe lhe E E ATE E R E 39 Installing in WiINdoOWS sec t8 tela ek aaaea 41 Installing MaC OS Papa cn 28 ssh Se arte E a aa AE EA aed N Se E 57 38 Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software
249. not move delete or rename the scanned image in other applications when the Scan to Salesforce Chatter window is displayed HINT Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log in to Salesforce 405 Cloud Services for Mac OS Users E Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder ATTENTION You need to have a SugarSync account You need to have SugarSync Manager for Mac 1 9 29 or later installed in order to use this function HINT When you first log into SugarSync after installing SugarSync Manager for Mac the Magic Briefcase which is a folder used for SugarSync is automatically created For details about the procedure to scan and save the scanned image to your SugarSync folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 407 Without Using the Quick Menu gt page 410 406 Cloud Services for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press
250. ns Documents placed upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation check box page 250 or load documents face down in portrait orientation Even if Generate one PDF file per n page s is selected in the PDF file format option dialog box which is displayed by clicking the Option button in the File option tab of the ScanSnap setup dialog box the conversion result is saved as one file 145 Actions for Windows Users For details about the procedure to scan and convert the scanned image into Word Excel PowerPoint files using or without using the Quick Menu refer to the following Using the Quick Menu gt page 147 Without Using the Quick Menu gt page 150 146 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 15 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 Select either Recommended or High Quality button Scan snap Color Image Scanner Use Quick Menu Recommended Small File High Quality Customize r Cancel Apply HINT
251. ns for Windows Users E Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder ABCD LIMITED Howard Brown Project Manager Sofware Research soso 1234 Funcion Avenue San Rose CABSTOS4 1111 3111 2222 ATTENTION Blank pages are not removed even if the Allow automatic blank page removal is selected when you store scanned images of business cards in CardMinder Data of up to 1 000 pages including blank pages can be stored in CardMinder at once HINT ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and manage business cards in CardMinder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 153 Without Using the Quick Menu gt page 156 152 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 15 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 Select either Recommended or High Quality button Scan sn
252. nstall SugarSync Manager for Windows The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer 3 Click the Install Products button GB ScanSnap Setup Se STan Snap ScanSnap Color Image Scanner 7 ILIC ti Welcome to the ScanSnap Setup Readme Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager CardMinder ABBYY FineReader for ScanSnap Manuals Evernote 5 Scan to Microsoft SharePoint The following software can be downloaded Browse DYD Contents Dropbox SugarSync When you have a problem with installation skelini Lito refer to Troubleshooting installation from Manuals Trial Software T The Install Products dialog box appears 51 Installing in Windows 4 Click the SugarSync button E LB Install Products S ScanSnap ScanSnap Scammer s7a008t Color image Seansnap Select a software to install Dropbox Evernote SugarSync Scan to Microsoft SharePoint 7 Setup Menu A web browser starts up and the SugarSync Manager for Windows download web page opens Download and install SugarSync Manager for Windo
253. ntil ScanSnap Manager links with Microsoft SharePoint before scanning another document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed Scan to Microsoft SharePoint starts up 160 Actions for Windows Users 5 Save the scanned image Saving to SharePoint 1 From the Site Tree Pane select the document library in which you want to save the scanned image gt The Index Pane appears 2 Enter information such as the title and click the Accept button The scanned image is saved in the specified document library 161 Actions for Windows Users Saving to Office Live ATTENTION Support for Office Live varies depending on the country For more details refer to the Office Live Web site 1 Click the Menu Button in the Scan to Microsoft SharePoint dialog box and select Connect to Office Live 72 Add SharePoint Site Qs gt The Office Live logon dialog box appears 2 Enter the ID and the password in the Office Live logon dialog box and then click the Sign In button Windows Live ID 4 Password Forgot your password C Remember me on this computer CO Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 3 Windows Live ID Works with MSN Office Live and Pa
254. nu Profile Recommended Small File High Quality A Standard CardMinder Searchable PDF Scan to Folder Scan to E mail Scan to Print Rack2 Filer Scan to Evernote Document Scan to Evernote Note Scan to Google Docs TM ABBYY Scan to Word ABBYY Scan to Excel ABBYY Scan to PowerPoint R Specify the scanning mode and options you would like to use Image quality Automatic resolution Color mode J Color Scanning side Duplex Scan Double sided Continue scanning after current scan is finished SRE Rae Fi Ol Add Profile Protite Management The Add new profile dialog box appears 4 Type in a new profile name and click the OK button New profile name A4 Color OK E The added profile appears in the Profile drop down list in the ScanSnap setup dialog box Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File Specify the scanning mode and options you would like to use Image quality Z Automatic resolution gt Color mode J Color M Scanning side Duplex Scan Double sided gt Continue scanning after current scan is finished 95 Configuring ScanSnap Manager for Windows Users 5 Click the OK button to close the ScanSnap setup dialog box HINT Up to 20 profiles can be save
255. o Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard Compression Select OCR E Set the marked text as a keyword for the PDF file rst marked section All marked sections El Convert to Searchable PDF OCR options x Cancel Apply The PDF file format option dialog box appears 257 Using the ScanSnap in Various Ways for Windows Users 3 Select Generate one PDF file per n page s and enter the number of pages to split One PDF is created every time the number of pages specified here has been saved PDF file format option x Split PDF pages Multipage PDF whole batch in one PDF Cancel Help HINT In duplex mode two pages front back are created per document When you select the Allow automatic blank page removal check box in the Scanning mode option dialog box Scanning tab gt Option button the number of pages of the original document and the scanned image does not match when blank pages are deleted Clear this check box when you want to keep the original page number order 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSna
256. o Folder Qs SharePoi S Fold 2 Scan to Picture Folder 1 Scan to E mail S Scan to Print Add gt gt 8 Scan to Rack2 Filer Scan to Mobile 3 Scan to Dropbox lt lt Remove Scan to Evernote Document A Scan to Evernote Note Scan to Google Docs TM 4 w Restore Default Cancel Help 87 Configuring ScanSnap Manager for Windows Users The applications are displayed in the order shown below in the Quick Menu and in Show of the Applications to Show Hide dialog box Applications to Show Hide Hide Scan snap eh Scan to PowerPaint R Gh Scan to Excel Scan to SharePoint Z Scan to Picture Folder Restore Default Applications to Show Hide 3 Click the OK button to close the Applications to Show Hide dialog box The applications to be displayed in the Quick Menu and their display order are set 88 Configuring ScanSnap Manager for Windows Users E How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears HINT You can also open the ScanSnap setup dialog box by the following ways If the ScanSnap Folder folder is opened the ScanSnap set
257. o Salesforce Chatter Options dialog box refer to the ScanSnap Manager Help PE Scan to Salesforce Chatter Options User account User Name Password Security Token E Save scanned images to file 3 Click the OK button to close the Scan to Salesforce Chatter Options dialog box 4 Click the Scan to Salesforce Chatter icon C If you did not specify a Salesforce account in the Scan to Salesforce Chatter Options dialog box in step 3 the Scan to Salesforce Chatter Login dialog box appears To continue enter your user name and password and click the OK button Enter a security token if needed T Scan to Salesforce Chatter Login Ea Enter the user account The Scan to Salesforce Chatter dialog box appears 217 Cloud Services for Windows Users 5 Check the scanned image in the preview area In the Scan to Salesforce Chatter dialog box you can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter dialog box refer to the ScanSnap Manager Help Post all files with the same setting Chatter information Save scanned images to file Preview 218 Cloud Services for Windows Users
258. o you want to continue the process without setting Document Open Password for those PDF files If you do not want to set a document open password click the Yes button 126 Actions for Windows Users An e mail message window appears with the file attached a Eusen 1 J New Message Message Insert Options y B Calibri j2 3 sE O Attach file a Ei B Paste B Z Ule Xx x Plain Photo album g Contacts Delivery Editing text z i b mi iii Insert Paragraph Plain t Clipboard Font Show Cc amp Bec 127 Actions for Windows Users E Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer When a printer links with ScanSnap Manager the ScanSnap can be used as a copy machine gt a D j C00 ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it The scanned image will be printed at a resolution of 150 dpi regardless of the settings specified for Image quality in the Scanning tab For details about the procedure to scan and print the scanned image using or without using the Quick Menu refer to the following Using the Quick Menu
259. ofile click the _ button in the lower left corner and select Rename O ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail Scan to Print Scan to Evernote Document f Scan to Evernote Note Fost Scan to Google Docs TM cy Scan to Word Sean to Excel J Cardiris iPhoto Rename The name field of the profile becomes editable ATTENTION The Standard profile cannot be renamed 299 Configuring ScanSnap Manager for Mac OS Users 3 Type in a new name O ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail Scan to Print f Scan to Evernote Document F Scan to Evernote Note S Scan to Google Docs TM g Scan to Word Sean to Excel Cardiris S iPhoto pa an P Letter Black and White y m et 2 The profile is renamed 4 Click the button to close the ScanSnap Manager Profile Management window A message appears 5 Click the Apply button l Apply changes to the profile 300 Configuring ScanSnap Manager for Mac OS Users Deleting Profiles 1 Select Profile Management from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap Manager Profile Management window appears HINT If you cannot s
260. og box ScanSnap Manager also links with ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R when you select ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R from the Profile drop down list of the ScanSnap setup dialog box ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 150 Actions for Windows Users 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 5 Press the Scan button on the ScanSnap to start a scan When the scanning is completed the following window appears and conversion starts ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Information about new versions of ABBYY products l Register Now Reading images Oimage s processed 2 image s left When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed HINT In a computer environment where Word Excel or PowerPoint is not installed the scanned image is saved in one of the following formats when the conversion is completed Scan to Word RTF format rtf Scan to Excel XLS format xls Scan to PowerPoint PPT format ppt 151 Actio
261. ognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents containing small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents with a complex layout and documents with image noise It may take extra time to process text recognition for these documents The following message appears when you convert a long page document into a Word file and the conversion result may be divided into more than one page r ABBYY FineReader for ScanSnap TM 4 1 a Paper size is too large The result may be displayed incorrectly Continue saving Yes No When converting to Excel files if the recognition result exceeds 65 536 lines no more results are saved When converting to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced A converted PowerPoint document will not have the original background color and patter
262. ognize Email Salestore nec E b Searching Cloud tinkage FE Database File C Users Ume Documents CardMindenENTRYDB 6ID Folder List Inbox Exported Mobile E Trash ABCD LIMITED Howard Brown Project Manager Software Research www ABCD com 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Edit Data x 3 FullName Howard Brown z E Company ABCD LIMITED ly ZIP Postal Code 987654 1111 EJ Address 1234 Funciton Avenue San Rose CA i Phone Number 000 000 0000 Steced tema TIT snes Seeded felger noo Recaghion lnguape Engen Trone 50a HINT For details about the functions of CardMinder and how to use it refer to CardMinder User s Guide and CardMinder Help 157 Actions for Windows Users E Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live For details about the procedure to scan and save the scanned image in SharePoint Office Live using or without using the Quick Menu refer to the following Using the Quick Menu gt page 159 Without Using the Quick Menu gt page 164 158 Actions for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a
263. om the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section ADF release tab 4 Remove the pad assy Squeeze both ends of the pad assy and pull it out in the direction of the arrow Pad assy ADF top section Wy AA 454 Replacing the Pad Assy 5 Attach the new pad assy while pushing the pad plate down Pad assy Yo lt _ADF t ti Pad plate op section A ZA ZEEE N AAN j A ATTENTION Make sure to install the pad assy with its front side facing up Otherwise paper jams or other feeding errors may occur EN lt Front 6 Confirm that the pad assy is completely locked into the retaining hooks ATTENTION Confirm that the pad assy is attached properly Otherwise paper jams or other feeding errors may occur 7 Close the ADF top section ADF paper ADF top section chute cover It clicks when it returns to its original position 8 Connect the power cable or the USB bus power cable and turn on the ScanSnap 455 9 Reset the consumable counter UED Replacing the Pad Assy 1 Select Check consumable status from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 gt The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for PAD ASSY Count A ScanSnap Manager Check consumable status counter Total Page Count
264. on gt The Scan to Mobile Options window appears and then click Settings 2 Change the settings For details about the Scan to Mobile Options window refer to the ScanSnap Manager Help 8 0 0 Scan to Mobile Options _ Save scanned image 3 Click the OK button to close the Scan to Mobile Options window 4 Click the Scan to Mobile icon Z ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with Scan to Mobile before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed The Scan to Mobile window appears ooo Scan to Mobile Connected Mobile Device Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically Document 1 a Computer name Close Stop 359 Actions for Mac OS Users 5 Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device e098 Scan to Mobile Connected Mobile Device 2 Sending complete Ready to send next fi
265. on 9 Available profiles are displayed in the Left Click Menu Profile v a Standard W coraminder e Searchable PDF all Scan to Folder FE Scan to E mail GE Scan to Print La Rack2 Filer E Scan to Evernote Document a Scan to Evernote Note Gs to Google Docs TM Eh ABBYY Scan to Word hj asew Scan to Excel 2 ABBYY Scan to PowerPoint R w ue Left click Left Click Menu example Select a profile in the Left Click Menu before you perform scanning Documents are scanned according to the scan settings of the selected profile For details about how to add change or delete profiles refer to Profile Management page 93 HINT To enable the Left Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box The Left Click Menu does not appear when this check box is selected Profiles configured for the following scanner models will be carried over to ScanSnap S1300i if the computer is the same ScanSnap 1500 ScanSnap 1500M ScanSnap 1300 ScanSnap 1100 ScanSnap 510 ScanSnap S300 73 How to Perform a Scan for Windows Users How to Perform a Scan This section explains how to perform scanning with the ScanSnap E Preparation 1 Turn on the computer The ScanSnap Manager icon S appears on the taskbar when Windows starts up HINT lf the ScanSnap Manager icon 8 is not displayed select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Manag
266. opbox window appears when the scanning is completed If you clear the Show preview checkbox in step 3 the scanned image is directly saved to your Dropbox folder 374 Cloud Services for Mac OS Users 8 Check the scanned image in the preview area In the Scan to Dropbox window you can rename the file and specify your Dropbox folder For details about the Scan to Dropbox window refer to the ScanSnap Manager Help to Dropbox Specify file name File List No File name Serialize Name history v Combined file size 0 27 MB Specify destination folder Specify your Dropbox folder Users Dropbox ScanSnap Browse History gt i ei j C Do not show this dialog again Preview O Click the Save button The scanned image is saved to your Dropbox folder 375 Cloud Services for Mac OS Users E Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote When you save a scanned image to Evernote after converting it into a searchable PDF the PDF file becomes searchable in Evernote By default place all clipped notes into the following notebook No Value New Notebook After clipping Bring the clip to the front W Bounce the dock icon once Play a sound By default view newly clipped PDFs Evernote Browser Extensions The Evernote B
267. or Scanning page 31 ATTENTION Long page documents should be loaded one sheet at a time in the ADF paper chute cover When you scan long pages take note of the following Loading Hold the document with your hands so that it does not fall out of the ADF paper chute cover Ejecting Secure enough space where the documents are ejected from the ScanSnap and pick up the documents with your hands to prevent them from falling off the unit where the ScanSnap is placed on 255 Using the ScanSnap in Various Ways for Windows Users 2 Press the Scan button on the ScanSnap for 3 seconds or longer until it flashes in blue Scanning starts HINT When you scan the first page as a long page and continue scanning the next document is also scanned as long page ScanSnap Manager Long page scanning is not available when Excellent is specified for Image quality Select a different item in Image quality and try again a 256 Using the ScanSnap in Various Ways for Windows Users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer t
268. or Windows Users 3 Change the settings for Scan to Google Docs TM If you do not want to change any settings go to step 4 1 Click the Application Settings button E3 Application Save Scanning J File option F Paper s Compression Select the application you would like to use Application Application Settings Add or Remove Hide OK Cancel Apply The Scan to Google Docs TM dialog box appears 2 Change the settings For details about the Scan to Google Docs TM Options dialog box refer to the ScanSnap Manager Help 2 Scan to Google Docs TM Options Google Account Email Password V Convert to Searchable PDF OCR options Language E English X Target pages First page All pages E Save scanned images to file cnca Hp ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to set only Email in this dialog box and type in the password every time 3 Click the OK button to close the Scan to Google Docs TM Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 212 Cloud
269. orce Chatter and manage them with Salesforce CRM Manage scanned documents through linkage with SugarSync Save scanned image files to your SugarSync folder The following are explanations on how to use Cloud Services 186 Cloud Services for Windows Users WE Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder ATTENTION You need to have a Dropbox account You need to have Dropbox for Windows 1 1 45 or later installed in order to use this function You can save up to 100 files to your Dropbox folder at once HINT When you first log into Dropbox after installing Dropbox for Windows the Dropbox folder which is the sync folder used for Dropbox is automatically created ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and save the scanned image to your Dropbox folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 188 Without Using the Quick Menu gt page 191 187 Cloud Services for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a docum
270. ou can easily save files in SharePoint and Office Live using the ScanSnap 39 Bundled Software Overview Rack2 Filer V5 0 Trial Version Utr This application provides integrated management of digitalized paper documents electronic documents and digital data created with computer as if you are filing paper documents in actual binders For details about the languages supported in Rack2 Filer refer to Rack2 Filer Readme You can download the following software from the Setup DVD ROM SugarSync Manager for Windows iit SugarSync Manager for Mac recs You can easily save files to your SugarSync folder using the ScanSnap Dropbox for Windows itm Dropbox for Mac CED You can easily save files to your Dropbox folder using the ScanSnap 40 Installing in Windows Installing in Windows This section explains how to install the software in Windows E How to Install the Software When you insert the Setup DVD ROM into the DVD ROM drive on your computer the ScanSnap Setup dialog box appears lg ScanSnap Setup Scan snap Color Image Scanner Readme Manuals Browse DYD Contents Contact Us Trial Software ScanSnap Scanner s7a008t Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote Scan to Microsoft SharePoint The following software c
271. out the Scan to Evernote Document Options window refer to the ScanSnap Manager Help 860 0 Scan to Evernote Document Options M Convert to Searchable PDF OCR options Language EI English Target pages _ First page All pages Q Cancel E 3 Click the OK button to close the Scan to Evernote Document Options window 377 Cloud Services for Mac OS Users kz 4 Click the Scan to Evernote Document icon ATTENTION You cannot start scanning when the Quick Menu is displayed Save the PDF file to Evernote before scanning the next document Donot move delete or rename the scanned image in other applications when the Quick Menu is displayed gt If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup window a separate PDF file will be created from each JPEG file The following window appears during file creation Scan to Evernote Document Creating PDF file from image data Me gt Ifthe Convert to Searchable PDF checkbox is selected in step 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Options window The following window appears during text recognition 00 Scan to Evernote Document Searchable PDF Maker Processing text recognition Target file 12_14 09 19 45 pdf Processing status e Processing 1 1 page Cancel HINT Text recognition will be pe
272. owing steps to change the setting 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Scanning side drop down list in the Scanning tab select Simplex Scan Single sided Scan snap Color Image Scanner C Use Quick Menu Profile High Quallit Ei Standard Small File Recommended Es Application Save a File option Paper Compression Specify the scanning mode and options you would like to use Image quality FE Automatic resolution v Color mode g Auto color detection x Scanning side Duplex Scan Double sided x A _Duplex Scan Double sided U Simplex Scan Single sided Hide OK Cancel Apply 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 240 Using the ScanSnap in Various Ways for Windows Users 5 Press the Scan button on the ScanSnap to start a scan HINT When you select Simplex scan from the Right Click Menu scanning is performed in simplex mode even if Duplex Scan Double sided is specified for Scanning side in the Scanning tab Scanned image is saved 241 Using the ScanSnap in Various Ways for Window
273. p For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan One PDF file is created every time the number of pages specified in step 3 has been scanned 258 Using the ScanSnap in Various Ways for Windows Users E Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file To create searchable PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File f High Quality al Ea Standard F Paper Compression Gi PDFC paf x I Select OCR E Set the marked text as a keyword for the PDF file 3 First marked section All marked sections E Convert to Searchable PDF OCR options GI English x Hide a Cancel Apply First page HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box 259 Using the ScanSnap in Various Ways for Windows Users 3 Select the Conver
274. p or Rack2 Filer V5 0 or later recommended bundled model or sold separately Scanned image is saved in a binder in Rack2 Filer Scan to Mobile Scanned image is sent to a mobile device Automatic linkage is available only when the application is active There are two modes for automatic linkage Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the application s dialog box brought to front and selected on taskbar performing a scan by pressing the Scan button automatically starts the linkage between ScanSnap Manager and the active application v IY H T jka CardMinder cja Not active Home Data Editir Image Ope View Search cards Enter the se st 7 at L E Py HEP ScanSnap Organizer ScanSnap Automatically convert add x Active mA ga Search within current folder hae Sa Home View Actions New Registrai Fed ET on t A Card Image Cabinet F Shortcut lt t Distributeby Convertinto C toFolder J e j Keyword Searchable PDF New Shortcut Edit Organize files Convert files A ScanSnap Actions Keywords yj Scan to E mail amp Scan to Print ait Data d ER Scan to Word Selected item Gb Scan to Excel g5 ii a Drop the file for the Action to Date Created Descending 0 object s The example above shows ScanSnap Manager automatically linkin
275. p Manager Help 8 0 8 Scan to E mail Preview Specify file name m File List No File name Serialize Name history v Combined file size 0 26 MB M Save scanned image Do not show this window again Cancel AttachtoE mail Preview 323 Actions for Mac OS Users O Click the Attach to E mail button An e mail message window appears with the file attached e00 No Subject 324 Actions for Mac OS Users E Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer When a printer links with ScanSnap Manager the ScanSnap can be used as a copy machine a jy C00 ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it When you perform a borderless printing save the image data to file first and then print it by using Preview Adobe Acrobat or Adobe Reader For details about the procedure to scan and print the scanned image using or without using the Quick Menu refer to the following Using the Quick Menu gt page 326 Without Using the Quick Menu gt page 328 325 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in th
276. p dialog box to change scan settings every time you perform scanning You can easily switch to an appropriate profile you want by just selecting it For details about how to add change or delete profiles refer to the following To add a new profile gt page 94 To change scan settings for profiles gt page 97 To rename a profile gt page 99 To delete a profile gt page 101 93 Configuring ScanSnap Manager for Windows Users Adding Profiles 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears HINT Clear the Use Quick Menu check box if it is selected 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help es Color Image ee Teal Use Quick Menu Profile Recommendeda u o SmallFile a High Quality Standard X E5 Application lt Save B Scanning Q File option F Paper Compression Image quality E Automatic resolution x Color mode is Auto color detection x Scanning side Duplex Scan Double sided x E Continue scanning after current scan is finished OK Cance Apply 94 Configuring ScanSnap Manager for Windows Users 3 Select Add Profile from the Profile drop down list Stan snap Color Image Scan Use Quick Me
277. page 220 215 Cloud Services for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed Scan snap 4 Page 1 1 gt a4 a a 27 agy Scan to Rack2 Filer Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Organizer CardMinder Scan to Google Scan to Salesforce Docs TM Chatter Scan to Dropbox Scan to Evernote Scan to Evernote Document Note E amp o a Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Applications to Show Hide Scan to Mobile Scan to SugarSync Scan to Word Scan to Excel amp Show Details S 3 Change the settings for Scan to Salesforce Chatter If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Salesforce Chatter icon c and then select the Settings menu The Scan to Salesforce Chatter Options dialog box appears 216 Cloud Services for Windows Users 2 Change the settings For details about the Scan t
278. pe off the cleaner completely to leave no residue on the cleaned parts Eject roller x2 Feed roller x2 7S SSS Lf Feed roller x 2 Press the Scan button to rotate the roller Gently wipe the dirt and dust off while taking care not to damage the surface of the rollers Make sure that it is cleaned properly because residue on the roller will affect the feeding performance Eject roller x 2 Press the Scan button to rotate the roller Gently wipe the dirt and dust off while taking care not to damage the surface of the rollers Make sure that it is cleaned properly because residue on the roller will affect the feeding performance HINT Pressing the Scan button seven times will rotate the feed rollers and the eject rollers one revolution 449 Cleaning the Inside of the ScanSnap 6 Close the ADF top section ADF paper chute ADF top section cover It clicks when it returns to its original position ATTENTION Confirm that the ADF top section is completely closed Otherwise paper jams or other feeding errors may occur 450 Consumables PPO This chapter explains about the consumable part numbers replacement cycles and how to replace the consumables Before you replace the consumables you must turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock To avoid injuries do not place internal parts of the scanner
279. pecified document library 166 Actions for Windows Users Saving to Office Live ATTENTION Support for Office Live varies depending on the country For more details refer to the Office Live Web site 1 Click the Menu Button in the Scan to Microsoft SharePoint dialog box and select Connect to Office Live 72 Add SharePoint Site Qs gt The Office Live logon dialog box appears 2 Enter the ID and the password in the Office Live logon dialog box and then click the Sign In button Windows Live ID bg Password C Remember me on this computer C Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 3 Windows Live ID Works with MSN Office Live and Passport sites The Scan to Microsoft SharePoint dialog box appears after the ScanSnap is connected to Office Live 167 Actions for Windows Users 3 From the Site Tree Pane select a document library in which you want to save the scanned image The Index Pane appears 4 Enter information such as the title and click the Accept button 168 Actions for Windows Users E Saving to Rack2 Filer This section explains how to save the scanned image as a PDF file in Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended
280. ply The Scanning mode option dialog box appears 3 Select the Allow automatic image rotation check box Scanning mode option Brightness Black and White scanning only Light 1 H Dark i i of bel Normal C Setting for text only document V Allow automatic blank page removal E Correct skewed character strings automatically V Allow automatic image rotation Set the document with its face up COo Ecne Het 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The scanned image is saved in correct orientation 250 Using the ScanSnap in Various Ways for Windows Users E Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch To scan documents of different widths or lengths in one batch change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size es Color Image ee eee Use Quick Menu Profile Recommended Small File J High Quality
281. progress status recommended TT cence Fete 3 Click the OK button to close the ScanSnap Manager Preferences dialog box The ScanSnap Manager Image scanning and file saving dialog box is hidden from next scanning on HINT When the scanning progress status dialog box is hidden the ScanSnap Manager icon alternates between 5 and 9 108 Actions for Windows Users Actions The ScanSnap has functions useful in your office work available as Actions Actions allow you to Share the scanned document files with others Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to participants of a meeting via e mail Send an e mail message to others with the scanned image file attached Use a printer rather than a copy machine to make copies of documents Print the scanned image with a printer Convert catalogs and pamphlets into digital data and save them Save scanned images of catalogs and pamphlets directly into your Pictures folder Quote text from your paper documents when you do not want to type it Have the scanned image text recognized and converted into a Word Excel or PowerPoint document File and organize a large number of business cards Store and manage business cards in CardM
282. puter e098 Scan to Mobile Connected Mobile Device g IP address Standby Ea File size 0 00 0 00 MB Document 0 0 Computer name Close Stop 3 From the menu bar select File gt Open gt The Open window appears 366 Actions for Mac OS Users 4 Select a PDF or JPEG file to save to the mobile device and click the Open button The file is sent to the mobile device from the computer e098 Scan to Mobile Connected Mobile Device tal Sending complete Ready to send next file IP address Sending complete Eea HINT File size Document Close 0 13 1 Computer name 0 13 MB 1 Stop When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device 5 Click the Close button to close the Scan to Mobile window when sending of the scanned image is completed HINT The Scan to Mobile window closes automatically when the mobile device is disconnected from the computer 36 7 Cloud Services for Mac OS Users Cloud Services By pressing the Scan button on the ScanSnap you can save documents converted into digital data to the following cloud services and access them easily anytime anywhere Manage scanned documents through linkage with Dropbox Save scanne
283. rams gt ScanSnap Manager gt Scan to Mobile The Scan to Mobile icon appears on the taskbar 2 Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile dialog box appears on the computer showing the mobile device that is currently connected to the computer r Scan to Mobile Connected Mobile Device Standby j File size 0 00 0 00 MB Document 0 0 Computer name 3 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 177 Actions for Windows Users 4 Press the Scan button on the ScanSnap to start a scan ATTENTION To enable automatic linkage with Scan to Mobile press the Scan button on the ScanSnap and start a scan while Scan to Mobile is active where this application is currently selected on the taskbar and the Scan to Mobile dialog box is brought to front Scanned images will be sent to the mobile device from the computer when the scanning is completed 8 Scan to Mobile Connected Mobile Device Sending complete Ready to send next file IP address Sending complete ee atl gt u A File size 479 01 479 01 MB Document 1 1 Computer name
284. ression Selectthe application you would like to use Application 2 Scan to Picture Folder x Application Settings Add or Remove Hide a OK Cancel Apply The Scan to Picture Folder Options dialog box appears 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to the ScanSnap Manager Help Scan to Picture Folder Options ES E Save scanned images to file v Show preview l Cancel Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The Scan to Picture Folder dialog box appears when the scanning is completed If you clear the Show preview check box in step 3 the image data is directly saved in the Pictures folder 140 Actions for Windows Users T Check the scanned image in the preview area In the Scan to Picture Folder dialog box you can rename the file change the destination folder and save the scanned image in the folder specified for Image saving folder For details about the Scan to Picture Folder dialog box refer to the ScanSnap Manager Help e jy S
285. rformed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed Evernote for Mac starts up and the PDF file is saved to Evernote HINT The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 378 Cloud Services for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Evernote Document ix Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard n s Application f L3 Save fanm Scanning File option Paper de Compression Select the application you would like to use Application e Scan to Evernote Document Application Settings Add
286. ritten using only capital letters Documents including handwritten characters Skewed documents Documents written in an unsupported language language other than Japanese English French German Italian Spanish Russian Portuguese Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 422 Using the ScanSnap in Various Ways for Mac OS Users 2 Click the Option button in the Scanning tab x Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard s s Application Save L File option Paper Ls Compression Specify the scanning mode and options you would like to use Image quality fi Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto color detection Scanning side Duplex Scan Double sided j Continue scanning after current scan is finished Hide Apply The Scanning mode option window appears 3 Select the Allow automatic image rotation checkbox Scanning mode option Brightness Black and White scanning only Light Q Dark Normal _ Setting for text only document M Allow automatic blank page removal _ Correct skewed
287. rol key on the keyboard and then select Help gt Preferences from the menu that appears gt The ScanSnap Manager Preferences window appears 2 In the Power tab select one of the setting items for Power off after 30 Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap E Standard office paper postcards business cards Paper type Standard office paper postcards business cards Paper weight 64 to 104 7 g m 17 to 20 Ib Width 50 8 to 216 mm 2 to 8 5 in Length 50 8 to 360 mm 2 to 14 17 in Maximum size for long page scanning 216 x 863 mm 8 5 x 34 in Scanning starts when you hold down the Scan button on the ScanSnap for 3 seconds or longer Paper size ATTENTION When you scan documents written in pencil there may be black traces left on them Also dirt accumulating on the rollers may cause feeding errors Clean the rollers as often as possible when you scan such documents For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 446 The following types of documents must not be scanned Paper clipped or stapled documents remove the paper clips and staples for scanning Documents on which the ink is still wet wait until the ink dries completely to scan these documents Documents larger than 216 x 863 mm 8 5 x 34 in width x
288. rowser Extensions let you save interesting stuff you see on the web Capture text and images articles products and more See something you want to remember or read later Clip it and access it from any device where you have Evernote installed Download the Evernote Browser Extension For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 377 Without Using the Quick Menu gt page 379 376 Cloud Services for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed GRA CAT Ae Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to Evernote Document If you do not 5 want to change any settings go to step 4 1 Move the mouse cursor to the Scan to Evernote Document icon and then click Settings gt The Scan to Evernote Document Options window appears 2 Change the settings For details ab
289. rrent scan is finished Cancel Apply HINT The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the dialog box is displayed in detail view mode next time you open it 90 Configuring ScanSnap Manager for Windows Users 3 Change the scan settings in each tab Es Application File option Paper a Compression Specify the scanning mode and options you would like to use Image quality Automatic resolution Colormode g Auto color detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Option OK Cancel The following items can be configured in each tab For details refer to the ScanSnap Manager Help Application tab Application to be used with the ScanSnap Save tab Folder in which scanned image is saved File name used for saving the scanned image Scanning tab Scanning Which image quality to scan with use color gray or black amp white scan in simplex or duplex mode enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Set the document with its face up and Continue scanning after current scan is finished File option tab File format of the
290. rs 2 Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile window appears on the computer showing the mobile device that is currently connected to the computer e098 Scan to Mobile Connected Mobile Device g IP address Standby Ii Ea File size 0 00 0 00 MB Document 0 0 Computer name Close Stop 3 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 356 Actions for Mac OS Users 4 Press the Scan button on the ScanSnap to start a scan ATTENTION To enable automatic linkage with Scan to Mobile press the Scan button on the ScanSnap and start a scan while Scan to Mobile is active the Scan to Mobile menu appears on the menu bar Scanned images will be sent to the mobile device from the computer when the scanning is completed e098 Scan to Mobile Connected Mobile Device Sending complete Ready to send next file af IP address Sending complete _ eee Ea File size 0 13 0 13 MB Document 1f 1 Computer name Close Stop HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to
291. rs 2 In the Application pop up menu in the Application tab select Scan to Word or Scan to Excel Scan snap Color image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard Application Save ii Scanning File option Paper js Compression Select the application you would like to use Application ky Scan to Word g Application Settings Add or Remove Hide Apply HINT itis recommended to select Automatic resolution or Best for Image quality in the Scanning tab in the ScanSnap setup window ScanSnap Manager can also link with Scan to Word or Scan to Excel when you select Scan to Word or Scan to Excel from the Profile pop up menu of the ScanSnap setup window Scan to Word or Scan to Excel from the Profile menu 3 Click the Apply button in the ScanSnap setup window 337 Actions for Mac OS Users 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The following message appears and image data conversion to Word or Excel files starts Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is completed Word or Excel starts up
292. s page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed baseVess Ge Ba obsa Click the icon of the application to interact with the ScanSnap 3 Click the iPhoto icon cel ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with iPhoto before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed gt The iPhoto window appears 349 Actions for Mac OS Users 4 Check the scanned image stored in iPhoto eoo iPhoto Last import Last 12 Months Flagged S Trash HINT The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary 350 Actions for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 From the Application pop up menu in
293. s displayed Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in step 3 HINT For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide 171 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Rack2 Filer zae Color Image Ter Cl Use Quick Menu Eare Recommended Small File High Quality A Standard v E Application Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application f a8 Rack2 Filer Application Settings Add or Remove Hide OK f Cane Apply HINT ScanSnap Manager also links with Rack2 Filer when you select Rack2 Filer from the Profile drop down list of the ScanSnap setup dialog box Rack2 Filer from the Left Click Menu 172 Actions for Windows Users 3 Ch
294. s from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to E mail Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard 4 s Application J L3 Save Ri Scanning File option C Paper Je Compression Select the application you would like to use Application Scan to E mail Application Settings Add or Remove meer Apply _ HINT ScanSnap Manager also links with Scan to E mail when you select Scan to E mail from the Profile pop up menu of the ScanSnap setup window Scan to E mail from the Profile menu 321 Actions for Mac OS Users 3 Change the settings for Scan to E mail If you do not want to change any settings go to step 4 1 Click the Application Settings button s Application Save ae Scanning File option Paper Ja Compression Select the application you would like to use Application Scan to E mail Application Settings Add or Remove Hide a Apply gt The Scan to E mail Options window appears 2 Change the settings For details about the Scan to E mail Options window refer to the ScanSnap Manager Help 8 0 0 Scan to E mail Options M Show preview M Save s
295. s refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed ScanSnap 4 Page 1 1 z z qa Aa ae Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter xt ie a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder v Show Details Applications to Show Hide 136 Actions for Windows Users 3 Change the settings for Scan to Picture Folder If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Picture Folder icon and then select the Settings menu The Scan to Picture Folder Options dialog box appears 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to the ScanSnap Manager Help eS Scan to Picture Folder Options Save scanned images to file v Show preview Cancel Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the Scan to Picture Folder icon l The Scan to Picture Folder dialog box appears If you clear the Show preview check
296. s 43 E Dropbox for WING OWS 45 is raed exists cetictevet cntelerag ces sstisate dean pues bates onttedt Zaye 47 E Evernote for WINdOWS svee nen es det ae cee aad 49 E SugarSync Manager for WindOWG 2 eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 51 E Scan to Microsoft SharePoint ccccecccceecsseeeeeeeeeseeeeeeeeeeseeeseeeeeees 53 E Tial SoftWare sees ind se elo te at toe ot eta ed Sete Se en 55 11 Contents Installing in Mac OS iiiticssstiasesncacecceavcccscsssdessaspansiaactnnncoavextecccssvantancuds 57 E How to Install the Software cesccesseseseeseeeeeeeteceteeeeeeceeeeeeeeeeeeeee 57 E ScanSnap Software seczaszccecaceaneknsdeuks ceed seey oxanant sank cwananae ere omttea ideas nnne 58 E Dropbox for MaCast oe e Ea aa RUE ne 62 E Evernote for WAC cs alton oct petdawies ove iesboedSet come ne ceaceee 64 E SugarSync Manager for Mac ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 67 Using the ScanSnap for Windows Users c sssecssseeseeees 69 ScanSnap Manager Icon and Operations cccccesseeeseeeeeeseeeeeees 70 E Right Click MGM ct tieeed encircles eevee ed ea lesive en bem eeeeet 71 E Left Click Menus iise e Reet ee he eT 73 How to Perform a Scan ssssssnsssussssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 74 BS AAO Mes vat eda a cas eb pee e e a see 74 E Using the Quick MOMs s ci2 ccc verde scezevnateatntenceendiees vextadedes ewes 75 E Without Using t
297. s Users E Scanning Color Documents in Gray or Black amp White When Auto color detection is specified for Color mode in the Scanning tab of the ScanSnap setup dialog box the ScanSnap automatically recognizes whether the scanned document is color gray or black amp white and saves documents in their respective color modes If you want to scan color documents and save them in gray or black amp white change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In Color mode drop down list in the Scanning tab select Gray or B amp W Scan snap Color Image Scanner C Use Quick Menu Profile F da a High Qualit al A Standard Hide a OK Cance Apply 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 5 Press the Scan button on the ScanSnap to start a scan Scanned image is saved in gray or black amp white 242 Using the ScanSnap in Various Ways for Windows Users E Scanning Color Documents in High Compression The ScanSnap can save image data of color documents in high compression mode You can scan large quantities of color documents in high
298. s about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap Manager Check consumable status dialog box appears 2 Check the status of each consumable ScanSnap Manager Check consumable status x B Check the number of sheets scanned Reset the counter when the consumable is replaced counter Suggested replacement cycle Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY Count 10 001 PADASSY 10 000 sheets Refer to Suggested replacement cycle as a guideline and replace the consumables EID 1 Select Check consumable status from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap Manager Check consumable status window appears 2 Check the status of each consumable 8 0 0 ScanSnap Manager Check consumable status B Check the number of sheets scanned Reset the counter when the consumable is replaced Total Page Count 100 001 Suggested replacement cycle PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY Count Reset PAD ASSY 10 000 sheets gt Refer to Suggested replacement cycle as a guideline and replace the consumables 453 Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy in the following procedure 1 Unplug the cables from the ScanSnap 2 Remove all documents fr
299. s about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 Select e the Use Quick Menu check box Scan snap Color Image Scanner v Use Quick Menu Recommended Small File High Quality Customize ee S 75 How to Perform a Scan for Windows Users 3 Click one of the profile buttons v Use Quick Menu Recornmended Scan snap Color Image Scanner Small File High Quality Customize Cancel Apply Profile Button Profile Button Description Recommended button Small File button High Quality button Settings are Automatic resolution for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Settings are Normal Color Gray 150 dpi B amp W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to reduce the file size Settings are Best Color Gray 300 dpi B amp W 600 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to scan documents i
300. s generated by static electricity may cause a fire The glasses inside the scanner become very hot when the ScanSnap is being used Unplug the cables from the ScanSnap and wait for at least 15 minutes before cleaning When you perform cleaning be careful not to get your hand or the cloth caught on the pick spring metal part as a deformed pick spring may cause injury 446 Cleaning the Inside of the ScanSnap How to perform cleaning 1 Unplug the cables from the ScanSnap 2 Pull the ADF release tab to open the ADF top section ADF paper chute cover ADF top section ADF release tab 3 Clean the following locations with a cloth moistened with Cleaner F1 ATTENTION Do not use water or mild detergent to clean the inside of the ScanSnap it may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts Idler roller x4 Pad assy US LES P Pick spring metal part gray part Pick roller White backing strip x2 including the one on the ADF top section Glass 2 including the one on the ADF top section 447 Cleaning the Inside of the ScanSnap Pad assy x 1 located on the ADF top section Gently wipe the rubber pads downwards Be careful not to get your hand or the cloth caught on the pick spring metal part Glass
301. s the settings configured in Settings Simplex scan Scans only one side of the document Follows the settings configured in Settings Settings Displays the ScanSnap setup window You can configure the scan settings in this window How to Configure Scan Settings page 290 Profile Displays the Profile menu You cannot select Profile wnen the Use Quick Menu checkbox is selected in the ScanSnap setup window Profile Menu page 275 Profile Management Displays the ScanSnap Manager Profile Management window You cannot select Profile Management when the Use Quick Menu checkbox is selected in the ScanSnap setup window Profile Management page 293 Check consumable status Displays the ScanSnap Manager Check consumable status window You can reset the consumable counters after replacing the consumables Consumables page 451 273 ScanSnap Manager Icon and Operations for Mac OS Users Item Function Help Displays the following menu Help Opens the ScanSnap Manager Help Troubleshooting Displays Troubleshooting in the ScanSnap Manager Help ScanSnap Portal Site Opens the ScanSnap global homepage http scansnap fujitsu com About ScanSnap Manager Displays the ScanSnap Manager Version Information window Preferences Displays the ScanSnap Manager Preferences window Online Update Displays the ScanSnap Manager Online Update windo
302. s7a008 Welcome to the ScanSnap Setup Readme Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager Install Products ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Manuals Evernote Scan to Microsoft SharePoint The following software can be downloaded Browse DYD Contents Dropbox SugarSync When you have a problem with installation refer to Troubleshooting installation from Manuals oo The Trial Software dialog box appears Contact Us Trial Software 55 Installing in Windows 4 Click the button of the trial software you want to install 5 U ScanSnap Setup Scan snap Color Image Scen Rack2 Filer ABBYY PDF Transformer a Setup Menu Trial Software Select a trial software Read the conditions of use for each software carefully You may use the trial software only when you have fully agreed to the conditions of use Note that we cannot provide any support or guarantee regarding these trial version software For information about the products and how to purchase them please check the website of the manufacturer and contact them directly The setup dialog box of the trial software appears e g Rack2 Filer Setup 5 Click the Install Product button gt Installation starts 6 Follow the instructions on the screen to complete the installation T Click the Finish button when the
303. se the ScanSnap setup dialog box 243 Using the ScanSnap in Various Ways for Windows Users 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 5 Press the Scan button on the ScanSnap to start a scan The scanned document is saved as highly compressed color image data 244 Using the ScanSnap in Various Ways for Windows Users E Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image For example when you scan a mixed batch of double sided and single sided documents in duplex mode the images are generated without the back sides of the single sided documents blank pages To delete blank pages perform the following steps to change the setting ATTENTION The following documents may be detected as blank Almost blank documents with only a few characters Documents of only one color including black and without any patterns lines or characters When you scan such documents clear the Allow automatic blank page removal check box Also make sure to check the image data for accidentally deleted pages when discarding the scanned document Blank pages are not deleted when CardMinder is used 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 Cl
304. sed for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Searchable PDF file Sets text as a keyword for the PDF file x gt K j ScanSnap keyword ScanSnap Converts character string in a Image marked section into text You can search for the file through the set keyword Mark black amp white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green ScanSnap ScanSnap f ScanSnap ScanSnap Mark a straight line over a single character string The supported range of a marked section is as follows Minimum 3 mm short side x 10 mm long side Maximum 20 mm short side x 150 mm long side Use only one color per page for marking 262 Using the ScanSnap in Various Ways for Windows Users Make sure to cover the entire character string when marking it Mark sections so that the entire section is evenly colored Good example Bad example 1 Bad example 2 PS does not cover the entire section unevenly colored ScanSnap ScanSnap ScanSnap Do not mark more than ten sections per page ATTENTION It is recommended tha
305. select No When you click the Yes button the modified settings are overwritten and the profile switches to the one you selected from the Profile drop down list When you click the No button the modified settings are canceled and the profile switches to the one you selected from the Profile drop down list 5 To overwrite the profile click the Yes button To save the settings as Standard click the No button ScanSnap Manager x5 The settings of the profile A4 Color have been changed d Select Yes to save the new settings and select No to save settings as Standard HINT The confirmation message does not appear when the Standard profile is selected in step 2 98 Configuring ScanSnap Manager for Windows Users Renaming Profiles 1 Select Profile Management from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap Manager Profile Management dialog box appears HINT Ifyou cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from the Profile drop down list in the ScanSnap setup dialog box 2 Select a profile and click the Rename button ScanSnap Manager Profile Management Fb Scan to E mail h Scan to Pr
306. ser s Guide for your mobile device When the connection is established the Scan to Mobile dialog box appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device E Scan to Mobile Connected Mobile Device Sending complete Ready to send next file IP address Sending complete a C SS File size 479 01 479 01 MB Document 1 1 oa Computer name Soe HINT When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device 6 Click the Close button to close the Scan to Mobile dialog box when sending of the scanned image is completed HINT The Scan to Mobile dialog box closes automatically when the mobile device is disconnected from the computer 181 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select
307. soft Excel Microsoft Outlook Incl de card images Output V Ask file name and location Send to None Copy to clipboard Cancel oK 3 Click the OK button 346 Actions for Mac OS Users 4 Click the Export button or select Process gt Export All Cards on the menu bar The text recognition result of all scanned business cards in the card toolbar is registered in the Address Book 5 Select Cardiris for ScanSnap gt Quit Cardiris for ScanSnap on the menu bar to quit Cardiris HINT The recognition result of scanned business cards can be output in text or vCard format For more details refer to Cardiris 4 User Guide and Cardiris Help 347 Actions for Mac OS Users E Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu refer to the following Using the Quick Menu gt page 349 Without Using the Quick Menu gt page 351 348 Actions for Mac OS Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Document
308. ssport sites The Scan to Microsoft SharePoint dialog box appears after the ScanSnap is connected to Office Live 162 Actions for Windows Users 3 From the Site Tree Pane select a document library in which you want to save the scanned image The Index Pane appears 4 Enter information such as the title and click the Accept button 163 Actions for Windows Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to SharePoint Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard Application Settings Add or Remove OK Cancel Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Menu next time you perform a scan For details about how to add a profile refer to Profile Manag
309. starts the linkage between ScanSnap Manager and the application ScanSnap Organizer CardMinder links with ScanSnap Manager only when the document is of business card size Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately Scan to Mobile For details about automatic linkage refer to Automatic Linkage with Applications page 102 ATTENTION You cannot start scanning when the Quick Menu is displayed Either select an icon from the Quick Menu and finish the process or close the Quick Menu before you perform the next scan Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed 80 How to Perform a Scan for Windows Users E Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box m SOGCan D Color Image Scanner Use Quick Menu Profile Recommended small File e A Standard OK Cancel Apply 81 How to Perform a Scan for Windows Users 3 Select a profile Select a profile from either of the following Profile drop down list Scan snap Color Image
310. sword M Convert to Searchable PDF OCR options Language EJ English Target pages _ First page All pages _ Save scanned image Cancel o ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to set only Email in this window and type in the password every time 3 Click the OK button to close the Scan to Google Docs TM Options window 4 Click the Apply button 393 Cloud Services for Mac OS Users 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 T Press the Scan button on the ScanSnap to start a scan If you did not specify a Google account in the Scan to Google Docs TM Options window in step 3 the Scan to Google Docs TM window appears when the scanning is completed To continue enter your e mail address and password and click the OK button 8 0 0 Scan to Google Docs TM Enter your Google account Password Remember the password in the keychain Cancel ok ATTENTION ifthe computer is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to
311. t page 301 293 Configuring ScanSnap Manager for Mac OS Users Adding Profiles 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears HINT Clear the Use Quick Menu checkbox if it is selected 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help ix Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard sA Application 3J Save ii Scanning 2 File option Q Paper HE Compression Specify the scanning mode and options you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto color detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Option Hide Apply 294 Configuring ScanSnap Manager for Mac OS Users 3 Select Add Profile from the Profile pop up menu x Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality V Standard Scan to Folder Scan to E mail sA Application Save Ei Scanning File option E Paper UB Scan to Print 5 Scan to Evernote Document pennan Scan to Google Docs TM Scan to Word Scan to Excel Image quality E Normal Color Gray 150
312. t a scan When the scanning is completed Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in step 3 HINT For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide 174 Actions for Windows Users E Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device 175 Actions for Windows Users HINT The following message appears when you first launch Scan to Mobile Click the OK button to open the Scan to Mobile Basic dialog box r Welcome to Scan to Mobile x i This feature allows you to save files to a mobile device via a network 1 In the computer create a password to be shared with the mobile device in the Scan to Mobile Basic dialog box 2 In the mobile device install ScanSnap Connect Application 3 Start up ScanSnap Connect Application in the mobile device 4 Select a computer and then enter the password in the Enter your password dialog box that appears Once the above procedure is complete the file will be sent to the mobile device For more details refer to the Help Cx Cee S d In the Scan to Mobile Basic dialog box enter a password to connect to the mobile device For details about other setting items refer to the Scan to Mobile Help g Scan to Mobile Basic C Start up Scan to
313. t information by setting a password for private or confidential documents Change the settings to set passwords for PDF files in the following procedure ATTENTION When you use the Quick Menu you cannot set passwords to scanned documents 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button es Color Image th C Use Quick Menu Profile Recommended Small File al f High Qualit ZY Standard v E5 Application Save Scannin i Paper a Compression SelectOCR E Set the marked text as a keyword for the PDF file El Convert to Searchable PDF OCR options EI English x F e All pages Hide l OK Cancel Apply The PDF file format option dialog box appears 267 Using the ScanSnap in Various Ways for Windows Users 3 Select the Set a password for PDF file check box 2 PDF file format option Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Use afixed password a cance tee To set a different password per scan Clear the Use a fixed password check box You can set a different password per scan PDF file for
314. t specify a Google account in the Scan to Google Docs TM Options window in step 3 the Scan to Google Docs TM window appears To continue enter your e mail address and password and click the OK button eoo Scan to Google Docs TM Enter your Google account Password Remember the password in the keychain 2 Cancel 0K ATTENTION ifthe computer is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Google Docs automatically Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet gt If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup window a separate PDF file will be created from each JPEG file The following window appears during file creation Scan to Google Docs TM Creating PDF file from image data ar gt If you select the Convert to Searchable PDF checkbox in the Scan to Google Docs TM Options window in step 3 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options window The following window appears during text recognition 60 0 Scan to Google Docs TM Searchable PDF Maker Processing text recognition Target file _12_14_ 09 _ 32_53 pdf Processing status Processing 1 1 page Cancel
315. t this item refer to Posting to Salesforce Chatter page 215 Scan to SugarSync 7 BD KR we ss You can save scanned images to your SugarSync folder For details about how to continue the process after you select this item refer to Saving Data to Your SugarSync Folder page 225 Scan to Word 8 Creates a Word file by converting the scanned images into text data For details about how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 142 Scan to Excel 8 Creates an Excel file by converting the scanned images into text data For details about how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 142 Scan to PowerPoint R 8 Creates a PowerPoint file by converting the scanned images into text data For details about how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 142 Scan to SharePoint TE Saves the scanned images in SharePoint or Office Live For details about how to continue the process after you select this item refer to Saving Data in SharePoint page 158 79 How to Perform a Scan for Windows Users Application Description Scan to Picture Displays the Scan to Picture Folder dialog box Folder Saves JPEG files created from the scanned images
316. t to Searchable PDF check box gt The following message appears 5 ScanSnap Manager Ci It may take extra time for processing text recognition Click the OK button to close the dialog box E Application Save Scanning a File option F Paper f Compression Language Specify the file options you would like to use File format Gj PDF pdf Select OCR El Set the marked text as a keyword for the PDF file OCR options Lanquage Target pages JPEG is available only when Color or Gray is selected at Color mode First marked section All marked sections E English x First page Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 260 Using the ScanSnap in Various Ways for Windows Users 6 Press the Scan button on the ScanSnap to start a scan gt Text recognition is performed on the scanned image and a searchable PDF file is created ATTENTION It may take extra time to process
317. t you use a blue or a green highlight pen for marking When you use colors such as pink or yellow for marking the marked sections may not be recognized as keywords Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For the following documents marked sections cannot be recognized and set as keywords Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of the marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section Inthe following case character strings surrounding marked sections may be set as keywords Marked section overlaps the line above and below Inthe following case unmarked character strings may be set as keywords Color documents su
318. tails about the Scan to Folder window refer to the ScanSnap Manager Help eoe Scan to Folder Preview Specify file name File List No File name E 12_13_13_48_31 2 12_13_13_48 35 Serialize Name history x File size 0 14 MB Combined file size 0 26 MB 32 55 Network Folder MobileMe Folder Save in Users Documents Browse History Y _ Include the destination folder path in an e mail message Cancel Swe Preview 311 Actions for Mac OS Users 5 Click the Save button The scanned image file is saved in the specified folder When you select the Include the destination folder path in an e mail message checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved e00 New Message 312 Actions for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Folder x Scan snap Color Image Scanner
319. tandard 4 s Application J L3 Save Ei Scanning File option L Paper Ls Compression Select the application you would like to use Application G amp Scan to Print Application Settings Add or Remove Hide Apply HINT ScanSnap Manager also links with Scan to Print when you select Scan to Print from the Profile pop up menu of the ScanSnap setup window Scan to Print from the Profile menu 328 Actions for Mac OS Users 3 Change the settings for Scan to Print If you do not want to change any settings go to step 4 1 Click the Application Settings button s Application Save a Scanning File option Paper Ue Compression Select the application you would like to use Application Scan to Print Application Settings Add or Remove Hide Apply gt The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help Scan to Print Options M Save scanned image 3 Click the OK button to close the Scan to Print Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the Ax button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 T Press the Scan
320. ter is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version HINT ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu refer to the following Using the Quick Menu gt page 207 Without Using the Quick Menu gt page 211 206 Cloud Services for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed ScanSnap 4 Page 1 1 z z qa Aa ae Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter xt ie a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint
321. termines the color mode of each document saves color documents in color black amp white documents in black amp white and black amp white documents with photos or illustrations in grayscale This function will optimize your PDF file size Scan different size documents together Automatic page size detection Paper size is automatically recognized so that you do not need to change the paper size setting UTD gt page 251 T gt page 425 Automatically set the resolution by the paper size Automatic resolution function Documents are scanned at 300 dpi at first then the image is saved at 300 dpi if the document length is 148 mm 5 83 in or less and converted to 200 dpi for longer documents When linked with a text recognition application e g for scanning business cards you can save high resolution image data without having to change the scan settings Create searchable PDF files You can create searchable PDF files by performing automatic text recognition for PDF files after scanning You can also perform text recognition on character strings marked by a highlight pen in black amp white documents and add them as keywords for the PDF file UAD gt page 259 CIEI gt page 433 18 Features of the ScanSnap E mail or print a scanned image directly from scanning You can attach the scanned image to an e mail without needing any additional application or print it out instead of using a copy machine imme
322. text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recognized correctly In that case better results in text recognition may be achieved by changing the setting for Color mode or specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background 261 Using the ScanSnap in Various Ways for Windows Users E Automatically Setting Keywords for PDF Files If the document is black amp white character strings e g page heading title can be set as keywords and u
323. the Application tab select iPhoto x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard s Application 3 Save Ri Scanning File option L Paper Je Compression Select the application you would like to use Application iPhoto Application Settings Add or Remove omy Chae Apply HINT ScanSnap Manager also links with iPhoto when you select iPhoto from the Profile pop up menu of the ScanSnap setup window iPhoto from the Profile menu 3 Click the Apply button 351 Actions for Mac OS Users 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The iPhoto window appears when the scanning is completed T Check the scanned image stored in iPhoto eoo iPhoto n erage Last Import moros Events Photos a Faces om pop RECENT Last import E Last 12 Months Flagged S Trash ill aS t HINT The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary 352 Actions for Mac OS Users E Saving Data to a Mobile De
324. the Scan button on the ScanSnap to start a scan When the scanning is completed a separate JPEG file will be created from each page of the PDF file if PDF pdf is selected for File format in the File option tab of the ScanSnap setup window The following window appears during file creation Scan to Evernote Note Creating JPEG file from image data ne Evernote for Mac starts up and the JPEG file is saved to Evernote HINT When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 386 Cloud Services for Mac OS Users E Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs ATTENTION You need to create a Google account free For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu refer to the following Using the Quick Menu gt page 388 Without Using the Quick Menu gt page 39
325. the Scan to Mobile Options dialog box refer to the ScanSnap Manager Help a g Scan to Mobile Options E Save scanned images to file C ox J ca 3 Click the OK button to close the Scan to Mobile Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 183 Actions for Windows Users 6 Press the Scan button on the ScanSnap to start a scan The Scan to Mobile dialog box appears on the computer when the scanning is completed g Scan to Mobile Connected Mobile Device Launch ScanSnap Connect Application in the mobile device to establish connection and send content automatically A Document 1 Computer name 184 Actions for Windows Users T Connect to the computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile dialog box appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device E Scan to Mobile Connected Mobile Device Sending complete Ready to send next file IP address Sending complete a e File s
326. the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 2m 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 ATTENTION Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan File format JPEG jpg Generate one PDF file per n page s checkbox is selected 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed a CETT Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to E mail If you do not want to change any settings go to step 4 i ff A HH 1 Move the mouse cursor to the Scan to E mail icon and then click Settings The Scan to E mail Options window appears 317 Actions for Mac OS Users 2 Change the settings For details about the Scan to E mail Options window refer to the ScanSnap Manager Help Scan to E mail Options wv Show preview M Save scanned image Attached file size Display a warning message when the total file size exceeds the following value fa me r Cancel ax 3 Click the OK button to close the
327. the Quick Menu page 81 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 71 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to SugarSync Scan snap Color Image Scanner Use Quick Menu Profile Small File f High Quality al A Standard Recommended E Application Save Scanning J File option F Paper f Compression Application L Application Settings Add or Remove OK Cancel Apply HINT When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or the Left Click Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 93 229 Cloud Services for Windows Users 3 Change the settings for Scan to SugarSync If you do not want to change any settings go to step 4 1 Click the Application Settings button E3 Application Save Scanning J File option F Paper s Compression Select the application you would like to use Application Settings Application Add or Remove Hide OK Cancel Apply The Scan to SugarSync Options dialog box appears 2 Change
328. the ScanSnap Manager Help e090 Scan to Dropbox Specify file name File List No File name m_12_13_17_19 00 2 012 13 17 19 05 Serialize Name history x Combined file size 0 27 MB Specify destination folder Specify your Dropbox folder Users Dropbox ScanSnap Browse History Y _ Do not show this dialog again Preview ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder 371 Cloud Services for Mac OS Users 6 Click the Save button The scanned image is saved to your Dropbox folder 372 Cloud Services for Mac OS Users Without Using the Quick Menu HINT To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 282 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Dropbox Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard s Application J 3 Save fanm Scanning File option Paper Js Compression Select the application you would like to use a Applic
329. this dialog box How to Configure Scan Settings page 233 Show scanning results After scanning is completed a message appears to inform you whether blank pages are removed or the image is rotated ScanSnap Manager gt Scan results are as follows Blank page removal No Image Rotation No Check consumable status Displays the ScanSnap Manager Check consumable status dialog box You can reset the consumable counters after replacing the consumables gt Consumables page 451 71 ScanSnap Manager Icon and Operations for Windows Users Item Function Help Displays the following menu Help Opens the ScanSnap Manager Help Troubleshooting Displays Troubleshooting in the ScanSnap Manager Help ScanSnap Portal Site Opens the ScanSnap global homepage http scansnap fujitsu com About ScanSnap Manager Displays the ScanSnap Manager Version Information dialog box Preferences Displays the ScanSnap Manager Preferences dialog box Online Update Displays the ScanSnap Manager Online Update dialog box page 466 To establish Displayed when ScanSnap Manager is not communicating with the ScanSnap connection correctly Exit Exits ScanSnap Manager gt Finishing ScanSnap Operation page 85 72 ScanSnap Manager Icon and Operations for Windows Users E Left Click Menu This menu appears when you left click the ScanSnap Manager ic
330. tically turned ON OFF by opening or closing the ADF paper chute cover 85 Configuring ScanSnap Manager for Windows Users Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu set scan settings how to add change and delete profiles automatic linkage with applications scanning progress status and dialog boxes displayed during scanning E Quick Menu Settings You can specify which applications to display or hide in the Quick Menu as well as change the display order of the applications in the following procedure 1 Click Applications to Show Hide in the Quick Menu For details about how to display the Quick Menu refer to Using the Quick Menu page 75 Scansnap 4 Page 1 1 A a a ese Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer of go gE 8 BB Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote ScantoGoogle Scan to Salesforce Document Note Docs TM Chatter BG G e ow Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Show Details lications to Show Hide The Applications to Show Hide dialog box appears 86 Configuring ScanSnap Manager for Windows Users 2 Specify which applications to display in the Quick Menu Showing or Hiding Application Icons The icons of
331. ting system 1 Mac OS X v10 7 System Requirements Mac OS X v10 6 Mac OS X v10 5 CPU Intel Core Duo 1 83 GHz or higher Recommended Intel Core 2 Duo 2 4 GHz or higher 512 MB or more Memory 2 GB or more 1 GB or more Recommended 1 GB or more Display resolution 1024 x 768 pixels or higher Hard disk space Disk space required to install the software bundled with the ScanSnap is as follows ScanSnap Manager 800 MB ABBYY FineReader for ScanSnap 570 MB Cardiris 130 MB Evernote for Mac 2 55 MB USB port 3 USB2 0 USB1 1 1 Itis recommended to apply the latest updates to the Mac OS 2 installed Evernote for Mac 3 ATTENTION When using Mac OS X v10 7 you need to update to the latest version 3 0 or later after you When using a USB 3 0 port data is transferred at the same speed as USB 2 0 Ifthe system requirements above are not satisfied the ScanSnap may not operate Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub Scanning speed will slow down in the following cases The CPU or the memory does not meet the required specifications The version of the USB port or the USB hub is USB 1 1 A disk space approximately three times larger than the resulting s
332. tion in the Quick Menu Drag the application to change its order M4 B Scan to Folder M Scan to E mail M g Scan to Print M4 f Scan to Mobile M 3 scan to Dropbox MY S Scan to Evernote Document 4 Scan to Evernote Note M Scan to Google Docs TM M scan to Salesforce Chatter M EZ to SugarSync M y Scan to Word 4 Ehscan to Excel 4 cardiris Restore Default Cancel ox 288 Configuring ScanSnap Manager for Mac OS Users The applications are displayed in the order shown below in the Quick Menu and in the Applications to Show Hide window Applications to Show Hide Select the checkbox to display the application in the Quick Menu Drag the application to change its order M GI Cardiris Restore Default Cancel x 2 iv Click the icon of the application to interact with the ScanSnap Oo 3 Click the OK button to close the Applications to Show Hide window The applications to be displayed in the Quick Menu and their display order are set 289 Configuring ScanSnap Manager for Mac OS Users E How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears HINT You ca
333. to Evernote Document from the Profile drop down list of the ScanSnap setup dialog box Scan to Evernote Document from the Left Click Menu 198 Cloud Services for Windows Users 3 Change the settings for Scan to Evernote Document If you do not want to change any settings go to step 4 1 Click the Application Settings button E3 Application Save Scanning 3 File option F Paper s Compression Select the application you would like to use D Application S Application Settings Add or Remove Hide a OK Cancel Apply The Scan to Evernote Options dialog box appears 2 Change the settings For details about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help 7 Scan to Evernote Options OCR options Language E English Zi Target pages First page Al pages 0K cca He 3 Click the OK button to close the Scan to Evernote Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 199 Cloud Services for Windows Users 6 Press the Scan button on the ScanSnap to start a scan When the scanning is completed a separate PDF file will be created from each JPEG file if
334. to replace and purchase the pad assy and the pick roller Appendix This appendix explains how to update ScanSnap Manager how to uninstall the software about settings that differ by the scanning method and the ScanSnap installation specifications Read this manual in order starting from ScanSnap Overview through Using the ScanSnap for a better understanding of ScanSnap operations Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you and your property Warning labels indicate the warning level and statements The symbols indicating warning levels and their meanings are as follows Indication Description This indication alerts operators to an operation that if not warnine strictly observed may result in severe injury or death This indication alerts operators to an operation that if not strictly observed may result in safety hazards to personnel or Z caution y j damage to the product Besides warning indicators the following symbols are also used in this manual Symbol Description W This symbol indicates operations using Windows M This symbol indicates operations using Mac OS Arrow Symbols in This Manual Right arrow symbols gt are used to connect icons or menu options you should select in succession Example Select Start menu gt Computer Introduction
335. tup dialog box 2 Select a profile and click the Delete button ScanSnap Manager Profile Management L Scan to E mail Scan to Print f Rename La Racke Filer _ _ Scan to Evernote Document e Scan to Evernote Note Sh Scan to Google Docs TM Eh ABBYY Scan to Word Eha Scan to Excel ABBYY Scan to PowerPoint R Letter Black and White ATTENTION The Standard profile cannot be deleted The Delete Profile dialog box appears 3 Click the Yes button x Ba Delete Profile Removing Letter Black and Whilte from the profile list This operation cannot be undone Are you sure The selected profile is deleted 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box 101 Configuring ScanSnap Manager for Windows Users E Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu Applications that can automatically link with ScanSnap Manager are as follows ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer CardMinder Scanned image is displayed in CardMinder Rack2 Filer trial version bundled with the ScanSna
336. u refer to the following Using the Quick Menu gt page 195 Without Using the Quick Menu gt page 198 194 Cloud Services for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed 4 Page 1 1 aA a a Aag Scan to Rack2 Filer Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Organizer CardMinder Scan to Google Scan to Salesforce Docs TM Chatter Scan to Evernote Scan to Evernote Document Note Eoo amp ga Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Applications to Show Hide Scan to Mobile Scan to Dropbox Scan to SugarSync Scan to Word Scan to Excel Show Details 195 Cloud Services for Windows Users 3 Change the settings for Scan to Evernote Document If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to Evernote Document icon A 9 and then select the Settings menu The Scan to Evernote Options di
337. u add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile pop up menu or from the Profile Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 293 401 Cloud Services for Mac OS Users 3 Change the settings for Scan to Salesforce Chatter If you do not want to change any settings go to step 4 1 Click the Application Settings button s Application Sj Save mi Scanning File option Paper dE Compression Select the application you would like to use Application Scan to Salesforce Chatter Application Settings Add or Remove Hide Apply gt The Scan to Salesforce Chatter Options window appears 2 Change the settings For details about the Scan to Salesforce Chatter Options window refer to the ScanSnap Manager Help Scan to Salesforce Chatter Options User account Password Security Token _ Save scanned images to file Q Cancel o ATTENTION If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recommended to set only User Name and Security Token in this window and type in the password every time 3 Click the OK button to close the Scan to Salesforce Chatter
338. u need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 277 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed CCBGa0ga Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to Dropbox If you do not want to change any settings go to step 4 1 Move the mouse cursor to the Scan to Dropbox icon S and then click Settings gt The Scan to Dropbox Options window appears 2 Change the setting For details about the Scan to Dropbox Options window refer to ScanSnap Manager Help 00 Scan to Dropbox Options M Show preview Cancel NOK 3 Click the OK button to close the Scan to Dropbox Options window 370 Cloud Services for Mac OS Users 4 Click the Scan to Dropbox icon is The Scan to Dropbox window appears If you clear the Show preview checkbox in step 3 the scanned image is directly saved to your Dropbox folder 5 Check the scanned image in the preview area In the Scan to Dropbox window you can rename the file and specify your Dropbox folder For details about the Scan to Dropbox window refer to
339. uments to prevent them from getting skewed ADF release tab Pull this tab to open the ADF top section J Scan button Press this button to start scanning It indicates the status of the ScanSnap as follows Blue lit Ready Blue flashing Scanning Orange flashing Error When the ScanSnap has turned off automatically either press the Scan button or close the ADF paper chute cover then open it again to turn the ScanSnap back on Note that pressing the Scan button when the ScanSnap is turned off will not start scanning For details refer to ScanSnap s auto power off page 30 22 E Back Parts and Functions Tape seal Remove this tape seal after installing the software E1 r Security cable slot 23 Used to connect an anti theft security cable commercially available Power connector USB connector System Requirements System Requirements The system requirements for the ScanSnap are as follows E Windows Operating Windows 7 Windows Vista 1 Windows XP 2 system 32 bit 64 bit 32 bit 64 bit 32 bit Ant Intel Pentium 4 1 8 GHz or higher Recommended Intel Core 2 Duo 2 2 GHz or higher Memory F an A ett 512 MB or more Recommended 1 GB or more Display enton 800 x 600 pixels or higher 3 Disk space required to install the software bundled with the ScanSnap is as follows ScanSnap Manag
340. unt free or premium You first need to sign in to Evernote for Windows to save a file to Evernote HINT ScanSnap Folder can also be used for this operation For details refer to ScanSnap Folder Operations page 232 For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 202 Without Using the Quick Menu gt page 204 201 Cloud Services for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed ScanSnap 4 Page 1 1 z z qa Aa ae Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Mobile Scan to Dropbox Scan to Evernote Scan to Evernote Scan to Google Scan to Salesforce Document Note Docs TM Chatter xt ie a Scan to SugarSync Scan to Word Scan to Excel Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder v Show Details Applications to Show Hide
341. up dialog box for ScanSnap Folder appears For details about ScanSnap Folder refer to ScanSnap Folder Operations page 232 Double click the ScanSnap Manager icon Press Ctrl Shift and Space keys simultaneously Select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Manager settings 89 Configuring ScanSnap Manager for Windows Users 2 Click the Detail button to switch to the detail view mode Using the Quick Menu Outline view Detail view ScanSnap 7 Stan snap Scanner Color Image Scanner 7 Use Quick Menu X Use Quick Menu Recommended Small File HighQuality Customize Recommended Small File High Quality Customize ok Cancet_ Apply N Image quality Automatic resolution Color mode Auto color detection Scanning side Duplex Scan Double sided gt El Continue scanning after current scan is finished Hide a 0K Cancel Apply e Without Using the Quick Menu Outline view Detail view ScanSnap 7 ScanSnap Color Image Scanner Color Image Scar Use Quick Menu Profile Use Quick Menu LA Standard _ x Recommended Small File gt Cancel _ _Apply Image quality Automatic resolution MI Color mode Auto color detection Mi Scanning side Duplex Scan Double sided gt Continue scanning after cu
342. utton E Application Save Scanning 3 File option a Compression Select the application you would like to use Application a Scan to Print Application Settings Add or Remove Hide OK a Canca la The Scan to Print Options dialog box appears 2 Change the settings For details about the Scan to Print Options dialog box refer to the ScanSnap Manager Help OOO Scan to Print Options Se 7 Keep data used for printing as files V Show Print dialog Cok J cones Hee 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan The Scan to Print dialog box appears when the scanning is completed If the Show Print dialog check box is cleared in step 3 printing is immediately performed 133 Actions for Windows Users T Check the scanned image in the preview area In the Scan to Print dialog box you can specify the printer to be used the number of copies and size of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Print
343. utton Evernote IMPORTANT Read this License Agreement carefully before clicking on the Agree button By clicking on the Agree button you agree to be bound by the terms of the License Agreement Evernote Corporation SOFTWARE LICENSE AND SERVICE AGREEMENT Welcome to Evernote Corporation WE or Evernote Corporation We provide the software the Software and services the Services available at our Web site the Site httpv www evernote com or http preview evernote com to YOU you or Licensee The Software you seek to download and or install is licensed only on the condition that YOU agree with Evernote Corporation to be legally bound by this Software License and Service Agreement Agreement which sets forth the terms and conditions upon which the parties agree as they pertain to the licensing of Evernote Software and usage of Evernote Services Please read them carefully before using this Software and Services Should you have any questions concerning this Agreement please contact Evernote Corporation via e mail at compliance evernote com IF YOU AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT CLICK ON THE AGREE BUTTON AT THE BOTTOM OF THIS PAGE AT Print A window to start installing Evernote for Mac appears 65 Installing in Mac OS 6 Drag the Evernote icon onto the Applications icon 00 0 Evernote x 2 items oO ca EVERN
344. utton on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed CRA IT Ae Click the icon of the application to interact with the ScanSnap 3 Change the settings for Scan to Salesforce Chatter If you do not want 1 Move the mouse cursor to the Scan to Salesforce Chatter icon and then click Settings gt The Scan to Salesforce Chatter Options window appears to change any settings go to step 4 397 Cloud Services for Mac OS Users 2 Change the settings For details about the Scan to Salesforce Chatter Options window refer to the ScanSnap Manager Help Security Token C Save scanned images to file _Cancel_ okt 3 Click the OK button to close the Scan to Salesforce Chatter Options window 4 Click the Scan to Salesforce Chatter icon C If you did not specify a Salesforce account in the Scan to Salesforce Chatter Options window in step 3 the Scan to Salesforce Chatter Login window appears To continue enter your user name and password and click the OK button Enter a security token if needed OVO Scan to Salesforce Chatter Login Enter the user account UserName 0000 Password Security Token _ Remember the password in the keychain Cance Ho The Scan to Salesforce Chatter window appears 398 Cloud Services for Mac OS Users 5 Check the scanned imag
345. val checkbox in the Scanning mode option window Scanning tab gt Option button the number of pages of the original document and the scanned image does not match when blank pages are deleted Clear this checkbox when you want to keep the original page number order 4 Click the OK button to close the PDF file format option window 5 Click the Apply button in the ScanSnap setup window 6 Click the 7 button in the upper left corner to close the ScanSnap setup window 7 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 8 Press the Scan button on the ScanSnap to start a scan One PDF file is created every time the number of pages specified in step 3 has been scanned 432 Using the ScanSnap in Various Ways for Mac OS Users E Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file To create searchable PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf x Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard A
346. ve minutes before the ScanSnap turns off When the ScanSnap will be automatically turned off soon Power cable connection ScanSnap Manager The ScanSnap is about to turn off because it is not in use Click here for details about the ScanSnap s power setting USB bus power cable connection ScanSnap Manager The ScanSnap is about to turn off because it is not in use Click here for details about the ScanSnap s power setting 304 Configuring ScanSnap Manager for Mac OS Users Receiving or hiding the ScanSnap s communication status notifications You can specify whether or not to receive notifications of the ScanSnap s communication status Configure the setting in the following procedure 1 Select Help gt Preferences from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 273 gt The ScanSnap Manager Preferences window appears 2 In the Status Display tab either select or clear the Notify of the communication status checkbox 6 0 C ScanSnap Manager Preferences Power Notice of communication status Select whether to notify of the ScanSnap s communication status M Notify of the communication status Show Scan Progress Status Select whether to show the scan progress status M Show the scan progress status recommended If you select the Notify of the communication status checkbox you will
347. vice This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device 353 HINT Actions for Mac OS Users The following message appears when you first launch Scan to Mobile Click the OK button to open the Scan to Mobile Basic window Scan to Mobile device via a network window Application mobile device Welcome to Scan to Mobile This feature allows you to save files to a mobile 1 In the computer create a password to be shared with the mobile device in the Scan to Mobile Basic 2 In the mobile device install ScanSnap Connect 3 Start up ScanSnap Connect Application in the 4 Select a computer and then enter the password in the Enter your password window that appears Once the above procedure is complete the file will be sent to the mobile device For more details refer to the Help In the Scan to Mobile Basic window enter a password to connect to the mobile device For details about other setting items refer to the ScanSnap Manager Help 8 00 Scan to Mobile Basic Start up Scan to Mobile when you log in _ Wait until the Send button is clicked Basic settings Password Confirm password Detail settings Port number 52217 Q Create a password for connecting with a mobile device Change Cancel OK When Scan to Mobile is running the Scan to Mobile icon is displayed on the menu bar
348. w check box of the Scan to E mail Options dialog box in step 3 the Scan to E mail dialog box is not displayed Instead a new message window appears with the file attached T Check the scanned image in the preview area In the Scan to E mail dialog box you can rename the file specify whether to set a Document Open Password and save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail dialog box refer to the ScanSnap Manager Help Scan to E mail re Specify file name File name History 1 2 File X Serialize Combined file size 0 07 MB J Set a Document Open password for PDF files V Save scanned images to file E Do not show this dialog again Preview 125 Actions for Windows Users 8 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears _ g Scan to E mail Set a password Em Set a password for PDF files Password Confirm password Ok Cancel Help Enter a password and then click the OK button HINT The following message appears if you click the Cancel button in the Scan to E mail Seta password dialog box Scan to E mail xg j D
349. w page 469 To establish Displayed when ScanSnap Manager is not communicating with the ScanSnap connection correctly Keep in Dock 1 Adds the ScanSnap Manager icon 5 to the Dock Open at Login 1 Show in Finder 1 Automatically launches ScanSnap Manager when Mac OS is started up Displays the contents of the ScanSnap folder by using the Finder Show All Windows 2 Displays all windows from ScanSnap Manager in thumbnails Hide Show Hides or redisplays all windows of ScanSnap Manager that are being displayed Quit Exits ScanSnap Manager Finishing ScanSnap Operation page 286 1 Select the Options sub menu to display these items 2 Displayed for Mac OS X v10 7 or later 274 ScanSnap Manager Icon and Operations for Mac OS Users E Profile Menu This menu appears when you click the ScanSnap Manager icon Available profiles are displayed in the Profile menu 0 8 Profile sa Scan to Folder Gh Scan to E mail El Scan to Evernote Document a Scan to Evernote Note ch Scan to Google Docs TM E Scan to Word E Scan to Excel sd Cardiris a iPhoto Scan to Print G Profile menu example Select a profile in the Profile menu before you perform scanning Documents are scanned according to the scan settings of the selected profile For details about how to add change or delete profiles refer to Profile Management page 293
350. w Hide 170 Actions for Windows Users 3 Change the settings for Scan to Rack2 Filer If you do not want to change any settings go to step 4 1 3 a Move the mouse cursor to the mark on the Scan to Rack2 Filer icon and then select the Settings menu The ScanSnap gt Rack2 dialog box appears Change the settings In this dialog box specify the destination to save the scanned image For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help ScanSnap gt Rack2 ScanSnap data save location when Rack2 Viewer or WorkArea is not open Request confirmation each time C Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected C Binder selection dialog for individual assignment every time Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the Scan to Rack2 Filer icon La ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box you cannot save the image in Rack2 Filer You cannot start scanning when the Quick Menu is displayed Save the scanned image to Rack2 Filer before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu i
351. without using the Quick Menu refer to the following Using the Quick Menu gt page 226 Without Using the Quick Menu gt page 229 225 Cloud Services for Windows Users Using the Quick Menu HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 75 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 2 Press the Scan button on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed SL mmn Snap s Page 1 1 4 a a Aag Scan to E mail Scan to Print Scan to Rack2 Filer Scan to ScanSnap Scan to Scan to Folder Organizer CardMinder Scan to Google Scan to Salesforce Docs TM Chatter Scan to Dropbox Scan to Evernote Scan to Evernote Document Note Eoo amp ga Scan to Scan to Scan to Picture PowerPoint R SharePoint Folder Applications to Show Hide Scan to Mobile Scan to SugarSync Scan to Word Scan to Excel Show Details 226 Cloud Services for Windows Users 3 Change the settings for Scan to SugarSync If you do not want to change any settings go to step 4 1 Move the mouse cursor to the mark on the Scan to SugarSync icon x and then select the Settings menu The Scan to SugarSync Options
352. word Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked section A p ii i J a Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected Target pages Select First page to perform text recognition and set a keyword for the PDF file only for the first page and All pages for all pages 265 Using the ScanSnap in Various Ways for Windows Users 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 33 6 Press the Scan button on the ScanSnap to start a scan Text recognition is performed on the scanned image and a searchable PDF file is created ATTENTION it may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recognized correctly In that case better results in text recognition may be achieved by specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specif
353. ws 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive 52 Installing in Windows E Scan to Microsoft SharePoint The procedure is as follows HINT For details about system requirements and notes on installation refer to Readme of Scan to Microsoft SharePoint Click the Scan to Microsoft SharePoint button in the Readme dialog box to open the Readme file 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer 3 Click the Install Products button G GB ScanSnap Setup bcj STan Snap SCANSNAP s7a3008 Color image Scanner Welcome to the ScanSnap Setup Readme Thank you for choosing the ScanSnap The following software can be installed ScanSnap Manager CardMinder ABBYY FineReader for ScanSnap Manuals Evernote 5 Scan to Microsoft SharePoint The following software can be downloaded Browse DYD Contents Dropbox SugarSync When you have a problem with installation refer to Troubleshooting installation from Manuals The Install Products dialog box appears Contact Us Trial Software 53 Installing in Windows 4 Click the Scan to Microsoft SharePoint button E L
354. ystem English Version Windows 7 Professional operating system English Version Windows 7 Enterprise operating system English Version Windows 7 Ultimate operating system English Version Windows Vista Home Basic operating system English Version Windows Vista Home Premium operating system English Version Windows Vista Business operating system English Version Windows Vista Enterprise operating system English Version Windows Vista Ultimate operating system English Version Windows XP Home Edition operating system English Version Windows XP Professional operating system English Version Windows 7 Windows Vista or Windows XP operating system Microsoft Office Microsoft Word 2010 Microsoft Office Word 2007 Microsoft Office Word 2003 Microsoft Office Word 2002 Microsoft Word for Mac 2011 Microsoft Word 2008 for Mac Microsoft Word 2004 for Mac Microsoft Excel 2010 Microsoft Office Excel 2007 Microsoft Office Excel 2003 Microsoft Office Excel 2002 Microsoft Excel for Mac 2011 Microsoft Excel 2008 for Mac Microsoft Excel 2004 for Mac Microsoft PowerPoint 2010 Microsoft Office PowerPoint 2007 Microsoft Office PowerPoint 2003 Microsoft Office PowerPoint 2002 Microsoft SharePoint Server 201 0 English Version Microsoft Office SharePoint Server 2007 English Version Microsoft Office SharePoint Portal Server 2003 Engl

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