Epson WorkForce Pro WP-4540
Contents
1. X Double click the 7 Epson icon 4 Click Install Windows or Continue Mac OS X and follow the instructions on your computer screen 900 psoninstalen WorkForce Pro WP 4540 J Welcome T e Software Installer Software Installation Select the items you want and click Install If you are installing your software r for the first time we recommend that you install everything License b Introduction This program installs the essential and optional software for Epson product A Epson drivers and utilities X Epson User s Guide link X ABBYY FineReader Special offers news amp alerts EPSON EPSON Orsi 5 When you see the Select Your Connection screen check the Connection options section on this sheet for more information Then click Next Windows or Continue Mac OS X and follow the instructions on your computer WorkForce Pro WP 4540 e Select Your Connection Select Your Connection Wireless connection Wireless connection Add the printer to my existing network or set up Add the printer to my existing network or set up this computer to print over my network this computer to print over my network Direct USB connection Direct USB connection Connect the printer directly to my computer Connect the printer directly to my computer with with a USB cable not included a USB cable not included Wired network connection Wired Network connection Add the printer to my existing2. Ethernet network or set up Add the printer to my existing Ethernet network this computer to print over my network or set up this computer to print over my network EPSON back F Connection options Wireless connection You must install the software on every computer from which you want to print For the first installation we recommend using a temporary USB cable connection to simplify wireless setup After the printer is connected to the network you will be prompted to remove the cable If you re using Mac OS X 10 6 or 10 7 or you don t have a USB cable you will need to use the control panel on the printer to select wireless settings Follow the instructions on your computer screen during software installation they will explain how to connect the printer wirelessly this way Make sure you know your network name SSID and network password e Network name e Network password If you don t have this information contact the person who set up your network Direct USB connection Make sure you have a USB cable not included Wired network connection Make sure you have an Ethernet network cable not included You must install the software on every computer from which you want to print Any problems If you experience problems during setup see below The printer makes a loud noise and you see an error message when you turn it on Make sure you remove the protective foam and plasic from inside
3. shown for about 5 seconds a Install each cartridge in the correct slot for its color Push each cartridge in until it clicks The printer starts priming the ink This takes about 12 minutes When the green b power light stops flashing priming is complete Note The included cartridges prime the printer and print about 1000 black pages 900 color pages Actual page count will vary Caution Don t turn off the printer or open the cover while it is priming or you ll waste ink When you see this menu on your product s LCD screen do not press any buttons yet Continue with the instructions in the following sections to load paper into your product and install software O Load paper in the cassettes You can load letter A4 or legal size plain paper in the cassettes For instructions on loading envelopes and special paper in the rear MP tray see the online User s Guide I Pull out the desired paper cassette 2 Slide the edge guides outward shown 3 Insert the paper with the printable side facedown Note Make sure the paper is loaded against the edge guide and not sticking out from the end of the cassette 4 Slide the edge guides against the paper but not too tight Make sure the paper is under the tabs on the edge guides 5 Gently insert the paper cassette at the bottom of the printer Note The paper may slide forward slightly as you insert the cassette T
4. the printer Network setup was unsuccessful e Make sure you select the right network name e If you see a firewall alert message click Unblock or Allow to let setup continue e f your network has security enabled make sure you enter your network password WEP key or WPA passphrase correctly If it has uppercase ABC or lowercase abc letters make sure you enter them correctly Enter Password Press the touch screen buttons repeatedly to scroll through characters Press P to move to the next character Press BS to delete a character Press OK when done The printer s screen is dark Press any button to wake the printer from sleep mode Setup is unable to find my printer after connecting it with a USB cable Make sure it is securely connected as shown Any questions Quick Guide ae Basic instructions for copying printing faxing 3 scanning and solving problems On screen help with your software Select Help or when you re using your software User s Guide User s Guide Click the icon on your desktop SG Vow or in the Applications Epson Software Guide folder in Mac OS X to access the online User s Guide software downloads Epson Supplies Central and Tr Scan Print Copy Fax Double sided Print From a Mobile Device more requires an Internet connection If you don t have a User s Guide icon you can install it from the CD or go
5. to the Epson website as described below Epson technical support Visit epson com support U S or epson ca support Canada where you can download drivers view manuals get FAQs or e mail Epson You may also speak with a support specialist by calling e U S 562 276 4382 6 AM to 8 PM Pacific Time Monday through Friday and 7 AM to 4 PM Saturday e Canada 905 709 3839 6 Am to 8 PM Pacific Time Monday through Friday Days and hours of support are subject to change without notice Toll or long distance charges may apply Software technical support ABBYY FineReader 408 457 9777 www abbyyusa com support abbyyusa com Recycling Epson offers a recycling program for end of life hardware and ink cartridges Please go to www epson com recycle for information on how to return your products for proper disposal Need paper and ink Try Epson paper with DURABrite Ultra Ink for professional results For the right supplies at the right time you can purchase them at Epson Supplies Central at www epson com ink3 U S sales or www epson ca Canadian sales You can also purchase supplies from an Epson authorized reseller To find the nearest one call 800 GO EPSON 800 463 7766 DESIGNED EXCELLENCE Epson printers ink and specialty papers Genuine Epson paper Epson offers a wide variety of business and photo papers to meet your needs visit Epson Supplies Central for more information Presenta
6. WorkForce Pro WP 4540 Turn on Start Here Read these instructions before using your product a gt Unpack and assemble Connect the power cord to the back of the printer and to an electrical outlet Second Caution Do not connect to your computer yet 2 Press the power button French control panel stickers included for Canada only Caution Do not open ink cartridge packages until you are ready to install the ink Cartridges are vacuum packed to maintain reliability Remove all tape and protective materials including the foam and plastic inside the printer Select settings T Select your language and country Touch the screen to select the desired option Press lt or P to see more countries 2 Select Summer if Daylight Saving Time is in effect spring through summer otherwise select Winter Select the date format Use the numeric keypad to set the date then press OK 2 Remove tape and protective materials from the second paper cassette and install as shown QA A Q Select 12h AM PM or 24h Use the numeric keypad to set the time then press OK Note You can change the date and time settings by pressing Y Setup selecting Printer Setup then selecting Date Time install ink cartridges IT Open the front cover 2 Unpack the four ink cartridges TS MMM Epson EXCEED YOUR VISION 3 4 Shake each cartridge as
7. his is normal 6 Extend the output tray and raise the paper stopper as shown Do not raise the paper stopper for legal size paper e o o o eo Connect the fax line To fax connect the included phone cord to a telephone wall jack and to the LINE port on the back of your product To connect a telephone or answering machine use the EXT port on your product See the Quick Guide Note If you re connecting to a DSL phone line you must use a DSL filter or you won t be able to fax Contact your DSL provider for the necessary filter Q install software Note If your computer does not have a CD DVD drive you can download the software from the Epson website see Epson technical support Caution Be sure to close your other programs including any screen savers and virus protection software before beginning this software installation Make sure the printer is NOT CONNECTED to your computer Windows If you see a Found New Hardware screen click Cancel and disconnect the USB cable You can t install your software that way er software recommendd b the process of installing drive AG me again later pws will ask again the next time yO bow this message again for TR Blevicg ill not function until you install drivel Insert your product CD 3 Windows If you see the AutoPlay window click Run Setup exe If you see the User Account Control screen click Yes or Continue Mac OS
8. tion Paper Matte Smooth non glare instant drying paper ideal for home school and business projects DURAB rites 9 Look for the numbers below INK lay to find your cartridges It s as easy as remembering your number WorkForce Pro WP 4540 Ink Cartridges Epson Connect Get instant wireless printing of photos and attachments right from smartphones iPads amp tablets and other popular mobile devices See www epson com connect for details Epson Supplies Central WorkForce and DURABrite are registered trademarks and Epson Exceed Your Vision is a registered logomark of Seiko Epson Corporation Designed for Excellence is a trademark of Epson America Inc General Notice Other product names used herein are for identification purposes only and may be trademarks of their respective owners Epson disclaims any and all rights in those marks This information is subject to change without notice 2011 Epson America Inc 8 11 CPD 34346R1 Printed in XXXXXX
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