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Kofax UO-D004-0001

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1. Available image devices list which consists of scanners and file import devices The Scanners list in alphabetical order consists of every VRS certified scanner along with every scanner for which drivers are installed on your computer When using the Scanners list you can use the graphical visual cues to identify key information related to individual scanner models You can also use filtering options to restrict the number of items that display on the list For details refer to Visual Cues on page 125 or Filtering Options for the Scanners List on page 126 124 VirtualReScan VRS User s Guide Scanner Configuration Utility ys Scanner Configuration Utility Sz ew i Available image devices a Scanners Gy Avision 4 4 Bowe Bell Howell H Canon H Epson nu voc E H Fujitsu a HP E InoTec H Kodak 4 Panasonic Help H Ricoh Visioneer m Sy Xerox Other M Close Figur Limit scanner list to 7 VRS certified scanners Scanners by manufacturer 7 Scanners with configured sources Al X Current default scanner Scanner A Current default source Scanner A with SVRS with AIPE e A 6 Scanner Configuration Utility Visual Cues The Scanner Configuration Utility includes visual cues that indicate important information about the items on the Available image devices list The following conventions apply to the icons that display on the list VRS icon denotes scanne
2. Feeder Select ADF or Flatbed to indicate whether you plan to scan with the scanner s automatic document feeder or the flatbed feeder Note If you change any of the default settings the current profile is affected and a notation is placed under the currently selected profile When you select a scanning option you will be prompted to resave the profile 3 File Options Click ld to expand and view the list of file options which affect the format in which the scanned document is saved File Type Select the file type appropriate for your scanned document PDF default JPEG Bitmap PNG Single page TIFF or Multi Page TIFF By default the Desktop Productivity profiles are set to save documents in PDF format When you scan the document is saved in the format specified here If you select PDF or Multi page TIFF all images are saved in a single file regardless of the number of pages in the document If you select any of the other file types a separate file is produced for each page in the scanned document VirtualReScan VRS User s Guide 117 Chapter 3 For more information about file names and file types see File Name Formatting on page 118 S Scan with Preview Scan Select Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer before you save or attach the document Select Scan to scan a document without previewing the results File Name Formatting 118 When you use the VRS Desktop Producti
3. VirtualReScan VirtualReScan 4 2 User s Guide A DICOM GROUP COMPANY 10300700 000 Revision A 2008 Kofax Image Products Inc 16245 Laguna Canyon Road Irvine California 92618 U S A All rights reserved Use is subject to license terms Third party software is copyrighted and licensed from Kofax s suppliers This product is protected by U S Patent No 6 370 277 THIS SOFTWARE CONTAINS CONFIDENTIAL INFORMATION AND TRADE SECRETS OF KOFAX IMAGE PRODUCTS INC USE DISCLOSURE OR REPRODUCTION IS PROHIBITED WITHOUT THE PRIOR EXPRESS WRITTEN PERMISSION OF KOFAX IMAGE PRODUCTS INC Kofax Image Products Kofax the Kofax logo VirtualReScan the VRS VirtualReScan logo and VRS are trademarks or registered trademarks of Kofax Image Products Inc in the U S and other countries All other trademarks are the trademarks or registered trademarks of their respective owners U S Government Rights Commercial software Government users are subject to the Kofax Image Products Inc standard license agreement and applicable provisions of the FAR and its supplements You agree that you do not intend to and will not directly or indirectly export or transmit the Software or related documentation and technical data to any country to which such export or transmission is restricted by any applicable U S regulation or statute without the prior written consent if required of the Bureau of Export Administration of the U S Department of Comme
4. 2 Open the VRS Interactive Viewer and make selections from the VRS Adjustment Controls to achieve the desired adjustments 3 Select Profile Save As to open the New Profile dialog box New Profile xm re S Enter profile name for saving the current settings Cox Comes Figure 2 20 New Profile Dialog Box VirtualReScan VRS User s Guide Operating VRS 4 Inthe New Profile text box assign a name to the new profile Be sure to assign a profile name with alphanumeric characters and avoid the characters listed in Table 2 7 5 Click OK to save the profile and close the New Profile dialog box The new profile name will be added to the list of profiles and it will also become the active profile gt To create a new profile from the Organize Profiles dialog box 1 Scan a sample image 2 Open the VRS Interactive Viewer and make selections from the VRS Adjustment Controls to achieve the desired adjustments 3 From the VRS Interactive Viewer select Profile Organize The Organize Profiles dialog box will display Figure 2 21 Organize Profiles x F5 Defaut settings 3 Delete Close X K Q9 cm 3 Up Down Save As Load Save Figure 2 21 Organize Profiles Dialog Box 4 Click Save As to open the New Profile dialog box as shown in Figure 2 20 on the previous page 5 Inthe New Profile text box assign a name to the new profile Be sure to assign a profile name with alph
5. Introduction This chapter explains how to use the Desktop Productivity features which extend VRS scanning functionality to commonly used email applications as well as your Windows Desktop and Windows Explorer These features give you the ability to do the following Scan directly from an email message While composing an email message you can scan and save a document as an attachment without leaving your email screen Scan directly from your Windows Desktop or Windows Explorer Using the options on the context menu you can scan and save a document to your Windows Desktop or to a folder in Windows Explorer These capabilities are available as soon as you activate them a separate scanning application is not required For more information see Activating VRS Desktop Productivity Features on page 78 VirtualReScan VRS User s Guide 77 Chapter 3 Activating VRS Desktop Productivity Features The VRS Desktop Productivity features are accessible if they are activated from the VRS Desktop Productivity Add in Manager The Add in Manager lists the status of the VRS Desktop Productivity add ins as either activated or deactivated By default the status is automatically set to activated after installation Note Only administrators can activate or deactivate add ins from the VRS Desktop Productivity Add in Manager While the add ins are activated VRS Desktop Productivity features are available from the applicable application
6. Scan to End Click to scan any pages that are remaining in the scanner The pages are appended to the document that is currently displayed in the viewing area Delete Click to remove the selected pages Swap Click to trade the front side and back side of the selected page Rotate 90 180 and 270 Click to rotate a selected page 90 180 or 270 degrees as applicable VRS Clean Image Click to open the VRS Interactive Viewer to apply image quality adjustments Once you apply changes from the VRS Interactive Viewer the VRS Thumbnail Viewer is displayed again Help Click to open the online Help VirtualReScan VRS User s Guide 115 Chapter 3 VRS Professional Scan 116 The VRS Professional Scan window serves as a single screen scanning application with options to configure scan settings or launch a scanning operation The VRS Professional Scan window is available when you select the Configure option from any of the following Microsoft Outlook email message Lotus Notes email message Windows Desktop context menu a Windows Explorer context menu The settings that you configure from the VRS Professional Scan window are applied when you select the Fast Scan Scan with Preview or Scan Using Profile options from any application in the preceding list E VRS Professional Scan Profiles Normal quality Color or Black amp White File Name Untitled Scanner Settings 3 File Options 4 Figure 3 1
7. 4 Click Close to exit the dialog box The profile selection stays in effect until you change it again gt To change the active profile from the VRS Interactive Viewer toolbar 1 From the VRS Interactive Viewer toolbar place your cursor in the profiles list to expand the list of saved profiles F5 Default settings v Default settings User Defined Profile 1 User Defined Profile 2 User Defined Profile 3 User Defined Profile 4 F10 User Defined Profile 5 Figure 2 22 VRS Profile Selection List 2 Doone of the following From the list of profiles select the profile that you want to use Press the function key associated with the profile that you want to use The profile selection stays in effect until you change it again 34 VirtualReScan VRS User s Guide Operating VRS gt To change the active profile from the VRS taskbar menu 1 2 From the VRS taskbar menu select the Profile command When the Profiles submenu opens select the name of the profile you want to use The profile selection stays in effect until you change it again Updating a Profile If desired you can update and save the settings associated with an existing profile gt To update a profile 1 2 From the VRS Interactive Viewer toolbar select a profile name From the VRS Adjustment Controls update the settings associated with the currently selected profile Select Profile Save Or From the VRS A
8. 4 Ifyou selected Automatic in the previous step the results will be directly affected by the Snap to White setting as follows If Snap to White is selected and the image background is close to white the resulting background color is white If Snap to White is selected and the background is not close to white the background color is set to a smoothed color value determined by the scanner If Snap to White is not selected the background color is set to a smoothed color value representing an aggregate of the detected background colors Note The Snap to White feature is not available with all scanners 5 Doone of the following to adjust the Background Color Sensitivity setting Move the slider to the left to decrease the level of background region processing in color documents A low value decreases the likelihood that a pixel will be determined to be part of the image background Move the slider to the right to increase the level of background region processing in color documents A high value increases the likelihood that a pixel will be determined to be part of the image background Click the arrows of the text box to increase or decrease the Background Color Sensitivity value Click in the Background Color Sensitivity text box and type a value 6 ClickOK Using the Blank Page Panel Use the Blank Page panel to enable automatic detection and deletion of blank pages a feature that is especially useful for batch scanning in du
9. Deactivate VRS Use this command to deactivate and remove your VRS product license If you remove VRS the product license should be deactivated unless you plan to reinstall the VirtualReScan VRS User s Guide 73 Chapter 2 product later on the same computer For more information refer to the VRS Help or the VRS Installation Guide Register VRS Use this command to register your VRS Basic product license When you select the Register VRS command the Register VRS dialog box is opened so that you can start the registration process You must register your VRS Basic license to be eligible for technical support For more information refer to the VRS Help or the VRS Installation Guide Buy Now Use this command to purchase a licensed version of VRS if you are currently running the product in evaluation mode When you select the Buy Now command the Buy VRS dialog box is displayed so that you can open the Web site that is used to purchase the licensed product The Buy Now command is available if you are currently running an evaluation or demonstration version of VRS For more information refer to the VRS Help Upgrade Now Use this command to upgrade your VRS license When you select the Upgrade Now command the Upgrade VRS dialog box is displayed so that you can access the Web site that is used to purchase a license upgrade The Upgrade Now command is available if you are currently running a licensed version of VRS that is lower than
10. E EAN 139 Edge cleanup 57 Edge detection 50 EGSA firmware version 157 Endorser string customizing 149 Endorsing 148 Enhanced bar code engine 137 Error types 23 150 auto crop failure 24 auto deskew failure 24 cover open 24 feeder timeout 24 multifeed 23 out of paper 24 paper jam 23 scanner offline 24 scanner page sensor 24 scanner stop key 24 Errors tab 18 23 VirtualReScan VRS User s Guide F Fast Scan Lotus Notes 91 Microsoft Outlook 2003 or Outlook XP 86 Microsoft Outlook 2007 80 Windows Desktop 97 Windows Explorer 101 Feeder Timeout error 24 File import source types 131 File names Desktop Productivity 118 File types Desktop Productivity 118 Fill holes 56 Firmware versions 157 H Hardware Warnings option 29 30 Help online ix 45 Hole filling 56 Ignore Error action 21 24 Ignore Holes 68 Image analysis information 37 Image status information 37 Installation guide ix Interactive action 21 25 Interfaces ISIS 13 scan 10 TWAIN 15 Interleaved 2 of 5 139 Interpret Bar Code option 141 ISIS 15 interface 13 K Kofax Capture formerly Ascent Capture 4 29 Kofax contact information 45 Kofax Demo stamp 69 Kofax Scanner Configuration Utility 119 Kofax VRS program folder 73 Kofax VRS scan interfaces 10 VirtualReScan VRS User s Guide Index L Learn option 140 License activation 73 License deactivation 74 License information
11. select the VRS Scan tab and do one of the following Inthe message ribbon from the Profile field select another profile from the list Click Configure to open the VRS Professional Scan window and then change the selection in the Profiles list Microsoft Outlook 2003 or Outlook XP To change the active profile from Microsoft Outlook 2003 or Outlook XP open a new mail message and do one of the following from the message toolbar a From the Profile field and select another profile from the list Click Configure to open the VRS Professional Scan window and then change the selection in the Profiles list 110 VirtualReScan VRS User s Guide VRS Desktop Productivity Features Lotus Notes To change the active profile from Lotus Notes do one of the following from the menu bar Select Actions Scan Using Profile and select another profile from the list Select Actions Configure to open the VRS Professional Scan window and then change the selection in the Profiles list Removing a VRS Desktop Productivity Profile You can use the VRS Professional Scan window to remove a custom VRS Desktop Productivity profile Note Only user created profiles can be removed The six standard VRS Desktop Productivity profiles cannot be removed gt To remove a VRS Desktop Productivity profile 1 Open the VRS Professional Scan window 2 From the Profiles list select the user created profile you want to remove 3 Clic
12. Note For more information about the VRS installation process refer to the VRS Installation Guide For information about the Scanner Configuration Utility refer to Scanner Configuration Utility on page 119 of this guide 6 Follow your scanning application instructions and scan as usual VirtualReScan VRS User s Guide 9 Chapter 2 Kofax VRS Scanning Interfaces The scanning interface consists of basic scanner property settings along with an option for accessing VRS The scanning interface serves as a connection between VRS and your scanning application Depending on the type of scanning application ImageControls based ISIS based TW AIN based the options that appear on the VRS scanning interface will vary For example the ImageControls scanning interface does not include an option that you can select to start scanning but the ISIS and TWAIN scanning interfaces both include a Scan option Most scanning applications support one scanning interface type but some do support more than one For applications that support multiple scanning interfaces the preferred interface is the one that provides direct access to VRS For best results we recommend that the Kofax ImageControls interface be your first choice followed by the ISIS interface and then the TWAIN interface Kofax VRS ImageControls Interface The Kofax VRS ImageControls interface serves as a connection between VRS and your ImageControls scanning application Once you select
13. Once the add in is activated the following VRS scanning options are available from the Actions menu in Lotus Notes FastScan Quickly scan and attach a document to a new email message using default settings Scan with Preview Scan and preview the results before attaching a document to a new email message Configure Configure settings scan and optionally preview the results before attaching a document to a new email message ScanUsing Profile Select a scanning profile and then quickly scan and attach a scanned document to a new email message Note The VRS Desktop Productivity add in for Lotus Notes must be activated to access the VRS Desktop Productivity items on the Actions menu in Lotus Notes The Desktop Productivity features are supported for Lotus Notes version 6 5 or later For details see Activating VRS Desktop Productivity Features on page 78 Important A new mail message is created automatically when you select any of the VRS Desktop Productivity scanning options in Lotus Notes For best results do not create or open a mail message before you select a scanning option from the Actions menu Otherwise an extra mail message is created Fast Scan With Fast Scan you can scan a document and attach it quickly to an email message Note Scan settings and attachment file name options cannot be modified using Scan with Preview The settings for the selected profile are applied and the selected file name
14. USB or FireWire VRS is capable of working with some non certified or compatible scanners if they have been configured with the Scanner Configuration Utility It is important to be aware that you may experience less than optimal image quality when using a non certified scanner with VRS Not every scanner can be used with VRS To be compatible with VRS a non certified scanner must meet the following requirements a Ability to output a 256 level grayscale image as a single image a TWAIN driver or ISIS driver support Note While VRS works best with an ISIS driver it also supports some scanners with TWAIN drivers For more information about using non certified scanners with VRS refer to the VRS Installation Guide VirtualReScan VRS User s Guide 5 Chapter 1 6 VirtualReScan VRS User s Guide Chapter 2 Operating VRS Introduction This chapter explains how to operate VRS using the default settings how to set up custom profiles and how to use the VRS Adjustment Controls to configure and use the manual image enhancement features This chapter also gives you information about advanced features and other options that are available from the VRS user interface If you intend to use the Desktop Productivity features refer to VRS Desktop Productivity Features on page 77 Selecting a VRS Scan Source VRS will be active once you start your scanning application and select a VRS scan source as described in the following p
15. gt To use Fast Scan 1 2 3 4 Place your document in the scanner Start Microsoft Outlook 2003 or Outlook XP Create or open a mail message From the Profile list in the VRS toolbar select a scanning profile that is appropriate for the type of document to be scanned From the File Name list in the VRS toolbar do one of the following to specify the name for the attachment Accept the name as shown Enter a new name Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 Do one of the following a From the VRS Scan menu select Fast Scan a From the VRS toolbar click Fast Scan The document is scanned and automatically saved as an attachment to the mail message you are composing Complete the message and click Send Scan with Preview With Scan with Preview you can scan and preview the results before attaching a scanned document to your email message The document is displayed in the VRS Thumbnail Viewer where you can optionally apply image quality adjustments before the document is attached automatically to your email message 86 Virtual
16. Blank Page Deletion Creating a VRS Desktop Productivity Profile From the VRS Professional Scan window you can create a Desktop Productivity scan profile As soon as you create and save the profile it becomes the active profile gt To create a profile 1 Open the VRS Professional Scan window and select a profile on which the new profile will be based 2 Click la next to Scanner Settings to expand and view the list of available settings VirtualReScan VRS User s Guide 107 Chapter 3 3 Update the scanner settings as desired 4 Click la next to File Options to expand and view the list of available options Update the file options as desired 6 Inthe Profiles group click Save As to open the Save Profile As window If one of the standard preconfigured profiles is selected when you update the settings the prefix My is automatically applied to the profile name a fa user created profile is selected when you update the settings the existing profile name is used 7 Inthe Save Profile As window do one of the following as applicable Accept the profile name with the My prefix a Assign anew profile name See the table below for a list of invalid characters for profile names 8 Click OK to save the profile name The newly saved profile becomes the active profile Table 3 2 Invalid Characters for VRS Profile Names Character Description Character Description Colon Single quotation S
17. Color Confidence Out of Range Use this threshold to define the valid range for color confidence values When a document is scanned VRS evaluates the image to determine if it is color or bitonal VRS also determines how confident it is that the correct assessment was made The confidence level is expressed as a percentage that appears in the status bar of the VRS Interactive Viewer VirtualReScan VRS User s Guide Operating VRS VRS compares the percentage to the user defined acceptable value which is the Color Confidence Out of Range threshold setting on the Warnings tab Based on this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the Color Confidence Out of Range action in the Warnings tab For example if the threshold is 50 on the Warnings tab VRS accepts any image with a color confidence value of 50 or higher Therefore an image with a color confidence value lower than 50 would fall below the valid range and generate a warning VRS would respond by taking the action listed on the Warnings tab for Color Confidence Out of Range Refer to Figure 2 14 on page 21 Errors Tab The Errors tab lists exception conditions such as errors caused by equipment conflicts or paper transport issues along with the VRS response to each condition Note The list of error types on the Errors tab may vary according to the scanner that you are us
18. Content Sensitivity setting You can adjust the Content Sensitivity setting to locate the threshold at which VRS detects content on a page Select the Ignore Holes check box if you want hole marks to be disregarded when VRS determines if a page is blank If the check box is not selected a page that is blank except for hole marks near the edges may not be considered blank by VRS Click OK Note If a page is removed as a result of blank page deletion any exceptions that it may have generated for other reasons are disregarded and canceled Any exceptions related to the image on the reverse side of the blank page are processed as usual When You Can Expect to See Blank Page Images in the Viewer When the blank page deletion feature is in effect blank pages are automatically deleted and you do not see them in the image viewer However when you set the OC VirtualReScan VRS User s Guide Operating VRS mode to First Page or Every Page the scanning process stops to display the page that is appropriate for the active mode If that page happens to be blank it appears in the image viewing area with a message indicating that it has either been detected or marked for deletion Figure 2 44 Blank pages may also display in the image viewing area when the QC mode is set to On Errors if an exception occurs in connection with the back side of the blank page Blank pages that are detected but not marked for deletion are sent to the scanning a
19. ER HERRERA 155 Rotation Panel 2 422 pea Leer WARE pera EE Errare 156 About Panel tree en ue ebd am bes 157 lridex i54 cscaad nd Rie Dic Rd EG Rue Era dea FG RUE e gue qa ao ue Duce ue RE E 159 viii VirtualReScan VRS User s Guide How to Use This Guide Introduction The VRS User s Guide which gives instructions for using VirtualReScan VRS is intended for all potential scan operators Whether you are an expert at image processing or have no special knowledge of scanning this guide provides the information you need to make the best use of VRS features and functionality This guide is written with the assumption that your VRS product has been installed and tested according to the instructions in the VRS Installation Guide Related Documentation The VRS User s Guide is just one piece in the VRS documentation set Your VRS product includes related documentation as outlined in this section VRS Installation Guide The VRS Installation Guide includes detailed instructions for installing VRS and activating the product license The guide is intended for system administrators who are responsible for installing the application and configuring VRS This guide also explains how to install Adrenaline SCSI scanner controllers The VRS Installation Guide is available in PDF format on your VRS installation CD The guide is also available from the Kofax Web site at www kofax com when you select Support Online Documentation VRS Online
20. Index Ignore Holes 65 Brightness 50 Brightness Out of Range warning 21 Brightness Contrast custom control 51 Buy Now 74 C Certified scanners 4 Check for Updates 74 Checksum 143 Clarity panel Advanced Clarity 49 Auto Brightness 50 brightness 49 contrast 49 edge detection 50 gamma 49 Clarity advanced 52 Codabar 139 Code 128 139 Code 39 8 of 9 139 Code 93 139 Color area sensitivity 62 Color Confidence Out of Range warning 21 Color detection automatic 61 Color dropout 153 Color panel Advanced Properties dialog box 153 background color detection 61 color sensitivity 61 output format 61 small color areas 61 Color sensitivity 62 Compatible scanners 4 119 Configure Lotus Notes 93 Microsoft Outlook 2003 or Outlook XP 88 Microsoft Outlook 2007 82 Windows Desktop 98 Windows Explorer 103 Configuring scanners 75 Configuring VRS 18 Content sensitivity 68 Continuous Sheet setting 135 Contrast 50 Contrast Out of Range warning 21 160 Cover Open error 24 Cropping unwanted data 155 D Deactivate VRS 74 Deactivating Desktop Productivity features 75 78 Default profile 31 48 Default scanners 75 Default settings 1 Admin Utility 19 Deskew 57 Desktop Productivity add ins 78 Desktop Productivity features 77 Desktop Productivity profiles 106 changing 110 creating 107 removing 111 updating 109 Documentation ix Downloading product updates 74 Dropout color 153
21. Scanner Configuration Utility The Scanner Configuration Utility dialog box will display Figure A 1 gt Scanner Configuration Utility Available image devices m Scanners Other Refresh List Help Limit scanner list to Iv VRS certified scanners Scanners by manufacturer Scanners with configured sources All X Current default scanner Canon DR X10C Current default source Canon DR X10C with VRS with AIPE Figure A 1 Scanner Configuration Utility Dialog Box 120 VirtualReScan VRS User s Guide Scanner Configuration Utility 2 Expand the Scanners node to locate the name of your scanner manufacturer 3 Expand the manufacturer node to locate and select the name of your scanner model Figure A 2 a Scanners 4 Avision Bowe Bell Howell Canon Epson 1 Fujitsu HP c3 InoTec C3 Kodak Panasonic c Ricoh Visioneer Xerox H Other Figure A 2 Scanner Manufacturer List H H EH Ee Ee EH Ee E Note The scanner manufacturer list consists of VRS certified scanners as well as any scanner for which a driver has been installed on your computer 4 Click Set as Default which accomplishes the following Creates a set of standard sources if they do not already exist for the selected scanner Sets the selected scanner as the default scanner Sets the default source for the default scanner the selection will be based on the l
22. Viewer If you select Scan the document is saved immediately to your Windows Desktop Scan Using Profile You can use Scan Using Profile to apply a profile and quickly scan a document that is saved to a file on your Windows Desktop gt To select Scan Using Profile 1 2 3 100 Place your document in the scanner Right click your Windows Desktop to open the context menu From the context menu select Scan Using Profile to view the list of available scan profiles Select the profile that is that is appropriate for the type of document to be scanned The profile is applied as the document is scanned and saved to a file on your Windows Desktop VirtualReScan VRS User s Guide VRS Desktop Productivity Features Scanning from Windows Explorer Once the VRS Desktop Productivity add in for Microsoft Windows is activated you can use the following options on the context menu to scan directly from a folder in Windows Explorer Fast Scan Quickly scan and save a scanned document to a folder in Windows Explorer using default settings Scan with Preview Scan and preview the results before saving a document to a folder in Windows Explorer Configure Configure settings scan and optionally preview the results before saving a document to a folder in Windows Explorer a Scan Using Profile Select a scanning profile and quickly scan and save a document to a folder in Windows Explorer Note The VRS Desktop Productivity
23. add in for Microsoft Windows must be activated to access the VRS Desktop Productivity features from Windows Explorer For details see Activating VRS Desktop Productivity Features on page 78 Fast Scan With Fast Scan you can quickly scan a document and save it to a folder in Windows Explorer Note The document is scanned using the most recent profile and file name to be used with the VRS Desktop Productivity features The Configure option supports the ability to update scan settings and file name options gt To use Fast Scan 1 Place your document in the scanner 2 Start Windows Explorer 3 Navigate to the folder where you want to save the scanned document and then right click to open the context menu 4 Fromthe context menu select Fast Scan The document is scanned and automatically saved to the specified folder VirtualReScan VRS User s Guide 101 Chapter 3 Scan with Preview With Scan with Preview you can scan and preview the results before the document is saved to a folder in Windows Explorer The document is displayed in the VRS Thumbnail Viewer where you can optionally apply image quality adjustments before the document is saved Note The document is scanned using the most recent profile and file name to be used with the VRS Desktop Productivity features The Configure option supports the ability to update scan settings and file name options gt To use Scan with Preview 1 2 3 102 Plac
24. box Settings from Rotation panel on the Advanced Properties dialog box Note The rotation options on this panel may conflict with the VRS content based rotation feature which is enabled by selecting the Auto Orientation check box from the VRS Skew panel For best results do not select the Rotation panel options and the Auto Orientation option at the same time VirtualReScan VRS User s Guide Advanced Properties About Panel The Advanced Properties About panel provides information that is useful for technical support purposes In addition to listing the scanner firmware version and the Enhanced Grayscale Adapter EGSA firmware version the About panel also indicates if a scanner endorser is installed and if the endorser is a 16 bit or 24 bit endorser if applicable nci perties Endorser About Color Picking Rectangle Scanner firmware version Rbkstios 0J130H090A020A02 About 32 bit Endorser CGA firmware version 2 85 028J Scanner driver version 4 12 010 Copyright 1999 2008 Kofax Image Products l OK Cancel Bee Figure E 6 Advanced Properties Dialog Box About Panel VirtualReScan VRS User s Guide 157 Appendix E 158 VirtualReScan VRS User s Guide A About VRS dialog box 45 Accelerated Scanning tab 18 25 Action types 21 24 Auto Resolve 24 Ignore Error 21 24 Interactive 21 25 Return Error 21 24 Activate VRS 73 Activating Desktop Productivity featu
25. conditions You select Preview from the VRS taskbar menu Refer to Previewing Images on page 36 a VRS intercepts or traps an exception image for which the response is defined as Interactive Refer to Using the VirtualReScan Administration Utility on page 18 As appropriate for the active operating mode Refer to Setting the VRS Operating Mode on page 29 While you are using the VRS Desktop Productivity features the VRS Interactive Viewer is displayed under the following conditions You select the Clean Image with VRS option from the VRS Thumbnail Viewer menu Refer to VRS Thumbnail Viewer Menu Bar on page 113 You select the Clean Image option from the VRS Thumbnail Viewer toolbar Refer to VRS Thumbnail Viewer Toolbar on page 115 a You select Advanced from the Scanner Settings group in the VRS Professional Scan window Refer to VRS Professional Scan on page 116 In addition to the VRS Adjustment Controls the VRS Interactive Viewer consists of other components a menu a toolbar and a status bar The appearance of the VRS Interactive Viewer is slightly different if you access it while using the Desktop Productivity features as described in subsequent sections 38 VirtualReScan VRS User s Guide Operating VRS Skew 0 08 Brghtness 56 Contrast45 Colorl00 Speckles Figure 2 25 VRS Interactive Viewer Image status information Page 37 VRS Interactive Viewer menu bar Page 42 VRS Interacti
26. degree Each line on the slider scale represents 0 05 degrees Click OK VirtualReScan VRS User s Guide Operating VRS Using the Color Panel Use the Color panel to specify your preferences for Automatic Color Detection and related processing options VRS uses the Automatic Color Detection process to determine if an image has any color content If no color content is detected then the document is processed as a bitonal image When using Automatic Color Detection it is important to test your settings on a sample document that is similar to the documents you expect to scan The adjustments that you make to the Color Sensitivity and the Color Area Sensitivity settings will directly affect the outcome of the Automatic Color Detection process Nose Skew Color Automatic Color Detection V Enable Detectior Color Sensitivity Low High t 50 V Detect Small Color Areas Color Area Sensitivity Low High Background Color Detection 7 Suppress color f applicable Output Fomat Backcround Blank Page Ok Cancel Beset Figure 2 41 Color Panel VirtualReScan VRS User s Guide 61 Chapter 2 62 Note The availability of the Color panel depends upon your VRS license and scanner as well as the active scanning mode which must be set to Color gt To configure the Color panel settings 1 2 From the VRS Adjustment Contr
27. document in the scanner Start Lotus Notes From the menu bar select Actions Scan with Preview The document is scanned and displayed in the VRS Thumbnail Viewer for preview purposes From the VRS Thumbnail Viewer do one of the following a Ifyou are satisfied with the preview results click Accept to save the document and attach it to your mail message VirtualReScan VRS User s Guide VRS Desktop Productivity Features Ifyou want to apply image quality adjustments use the controls in the VRS Thumbnail Viewer menu or toolbar and then click Accept to save and attach the document to your mail message a Ifthe preview results are unacceptable click Reject to discard the document and close the VRS Thumbnail Viewer Tip While the VRS Thumbnail Viewer is open you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document The same functions are also available from the Scan menu 5 Once the scanned document is accepted a new mail message is created The scanned document is automatically saved as an attachment to the new message Note The first time you use the VRS Desktop Productivity features the base file Untitled is selected by default As you scan subsequent documents VRS appends numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on unless you update the base file name the selection defaults to the most recently used name For more infor
28. for each VRS user on your computer v F5 Default settings F6 User Defined Profile 1 F7 User Defined Profile 2 F8 User Defined Profile 3 F9 User Defined Profile F10 User Defined Profile 5 Figure 2 19 VRS Profiles You can use the options on the Profile menu in the VRS Interactive Viewer to create update load and remove profiles You can establish multiple profiles to accommodate different scanning situations The first eight profiles will be assigned a shortcut key We recommend that you do not update the Default settings profile as it can be restored only by using the Scanner Configuration Utility or by reinstalling VRS VirtualReScan VRS User s Guide 31 Chapter 2 32 Creating a Profile You can create a profile by doing either of the following Saving the current VRS Adjustment Controls settings under a new profile name Creating a profile from the Organize Profiles dialog box Before creating a profile note the characters that are not acceptable for profile names as shown in Table 2 7 Table 2 7 Invalid Characters for VRS Profile Names Character Description Character Description Colon Single quotation Semicolon i Double quotation Backslash gt Greater than Slash lt Less than Pipe A Caret amp Ampersand Period Question mark gt To save the current VRS Adjustment Controls settings under a new profile name 1 Scana sample image
29. i4 oltre ER ER eR IRE ER mee 13 Kofax VRS TWAIN Interface sssssss reren renner 15 Configuring VRS Before You Scan sssseeeeeeeeee ne 18 Using the VirtualReScan Administration Utility 00 cece ee 18 Warnings Tabi ecu tinsa tesa nate E reet aote E 20 Errors lab sssi cerae ore ER e ear Oa 23 Accelerated Scanning Tab 0 25 Updating the VirtualReScan Administration Utility Dialog Box 27 Setting the VRS Operating Mode 0 eee eens 29 On BrrOrS pirak erae gp RE EPEE TER ino ake EAE bas 29 VirtualReScan VRS User s Guide iii Contents First Page zusenden etae evt et neis 29 Every Page oe CR epe ee ees tesa esee 29 QC Later available to Kofax Capture users 0 002 ee eee 29 Disableda ie cd Std ree eee Re dea a y Ree he ea te cedes 30 Hardware Warnings sisside si ree eI Wale Da ees CERERI EU 30 Working with Profiles csse eee ee eee y eene tn 31 Creating a Profile cre RE RR ex RE Rea ea ala ERE RR we 32 Changing the Active Profile 34 Updatunga Profile 25 5 ccteii seitens ener Rr RR Rea 35 RemovingaProfile eese eres e rhet e rhet ape e re Be 35 Previewing Images css sea eek Ae a tat te DE ERRARE EET EE 36 Using the Status and Analysis Information 00 0000 37 Using the VRS Interactive Viewer 0 0 cee eee eee 38 Scroll Bats sso e eR ERREUR REA RR ERE REA 41 Persistence ivre lleritev d el een Y espere b
30. in the VRS Thumbnail Viewer for preview purposes From the VRS Thumbnail Viewer do one of the following a Ifyou are satisfied with the preview results click Accept to save the document and attach it to your mail message a Ifyou want to apply image quality adjustments use the controls in the VRS Thumbnail Viewer menu or toolbar and then click Accept to save and attach the document to your mail message VirtualReScan VRS User s Guide 87 Chapter 3 88 Ifthe preview results are unacceptable click Reject to discard the document and close the VRS Thumbnail Viewer Tip While the VRS Thumbnail Viewer is open you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document The same functions are also available from the Scan menu 8 Once the scanned document is accepted and attached to your mail message complete the message and click Send Scan with Profile You can use Scan with Profile to apply a profile and quickly scan a document to be saved as an attachment to your email message Note Scan settings and attachment file name options cannot be modified using Scan with Profile The settings for the selected profile are applied and the selected file name is assigned to the attachment The Configure option in the toolbar supports the ability to update scan settings and file name options gt To use Scan with Profile 1 Place your document in the scanner 2 Start Micros
31. or ADF Resolution DPI Select an option for scan resolution or DPI Color Mode Select from the color modes supported by the scanner which may include Black White Grayscale or RGB color The color mode selection affects the availability of VRS features Paper Size Select a paper size such as Letter A5 etc Orientation Select the paper orientation such as portrait or landscape Simplex Duplex Select single sided or double sided scanning Long Document Select this check box if you are scanning pages that exceed the standard length Advanced Opens the VRS Interactive Viewer Barcodes Opens the Barcode Properties dialog box Endorser Opens the Endorser amp Annotation Properties dialog box Compression Opens the Compression dialog box You can select the Preview check box in the lower left corner of the interface to view the image as it is being scanned and make changes to it in real time using the VRS Adjustment Controls When Preview is selected it overrides the First Page operating mode in VRS You can select the About button to view installation location and version information gt Toscan using the Kofax VRS TWAIN interface 1 Open your scanning application 2 Select the Kofax Software VRS TWAIN scanning source and click OK VirtualReScan VRS User s Guide Operating VRS Create PDF from Scanner Scanner Kofax Software VRS TWAIN Scan Front Si
32. scanner and you want to create a source other than the default source named lt XYZ Scanner without SVRS Using the Scanner Configuration Utility you can do the following Create and configure scan sources Select a scanner and set it as the VRS default scanner Restore the VRS default settings for a specific scanner Set source properties Create and manage import sources VirtualReScan VRS User s Guide 119 Appendix A Note With earlier versions of VRS the Kofax Source Manager KSM utility and the Restore Default Values RDV utility were used to configure scan sources and apply VRS default settings If you still have KSM and attempt to use it in connection with VRS 42 you will be redirected automatically to the Scanner Configuration Utility The RDV utility is automatically removed when you install VRS 4 2 Configuring a Scan Source Quick Start Method There are a number of ways to create and configure sources with the Scanner Configuration Utility For most VRS users the procedure in this section will provide the easiest approach to configuring a scan source If you need to configure a custom source for a scanner that is not certified or compatible with VRS refer to Configuring a Scan Source Custom Method on page 122 If you need additional information please click Help from the utility gt To configure a scan source 1 From the Start menu navigate to the Kofax VRS program folder and select the
33. scanner and experience only a slight reduction in image quality Note With some scanners the Accelerated Scanning setting has no effect VirtualReScan VRS User s Guide 25 Chapter 2 26 ax VirtualReScan Administration Utility tol E Warnings Errors Accelerated Scanning i f Image Quality Best Good Acceleration None Maximum Cancel Figure 2 16 Accelerated Scanning Tab You can use the slider to select a scanning acceleration level from None to Maximum while reducing the image quality from Best to Good VRS performs the acceleration by scanning a grayscale image at a lower resolution then what was requested by the application VRS performs its normal analysis on this image and produces a clean clear bitonal image VRS then scales this image up to the resolution requested by the application and this process affects the image quality As you move the slider from None no acceleration to Maximum the difference between the requested resolution and the actual scanned resolution is increased At Maximum the difference is the greatest and as a result the reduction in image quality is also the greatest For example suppose you select 300 DPI in your scanning application and enable the first level of Accelerated Scanning in VRS The image scans at 200 DPI to accelerate scanning speed and VRS translates it to 300 DPI to achieve the desired resolution Table 2 6 lists the DPI settings that VRS use
34. that you have applied from the VRS Thumbnail Viewer Edit Menu The Edit menu includes options to delete and rotate that page that is selected in the Thumbnail Viewer You can also swap the front and back sides of a page Using the VirtualReScan VRS User s Guide 113 Chapter 3 114 Clean Image With VRS option you can open the VRS Interactive Viewer to apply image quality adjustments to the selected image Note All options on the Edit Menu can be applied to multiple documents provided that they are selected in the VRS Thumbnail Viewer Delete Select this option to remove any page that is selected in the viewing area Swap Pages Select this option to replace the front side of the selected page with the back side and vice versa Rotate by 90 Select this option to rotate the selected image 90 degrees Rotate by 180 Select this option to rotate the selected image 180 degrees Rotate by 270 Select this option to rotate the selected image 270 degrees Clean Image With VRS Select this option to open the VRS Interactive Viewer so you can apply advanced image quality adjustments to the selected image Once you apply changes from the VRS Interactive Viewer the VRS Thumbnail Viewer is displayed again Scan Menu The Scan menu includes options to rescan selected pages or to scan all of the remaining pages in the scanner Rescan Selected Page s Select this option to rescan a selected page or pages When pages are rescann
35. the scan source from the scanning application you can access an ImageControls scanning interface Then the scanner properties will be available from a custom dialog box created by the application or in a standard ImageControls dialog box In Figure 2 5 you can see the Scanner Properties dialog box that is available in VCDemo the ImageControls based demonstration scanning application that is included with every VRS installation Note For more information about VCDemo refer to Using VCDemo in your VRS Installation Guide Scanner Properties General Color Mode FEN ADE z Beckiwhite n Destination Bin1 Other Resolution DPI 200 X Ato Lerat Delete Paper Size ISO Letter Size X Continuous Sheet Orientation Portrait Manual Start Timeout Sides Scan Start secs 10 E Single sided i Duplex OK Cancel Options Figure 2 5 Kofax VRS ImageControls Interface 10 VirtualReScan VRS User s Guide Operating VRS You can use the Kofax VRS ImageControls interface to control scanner functions Under General you can select from the following options Source Lists the available input paper source as Flatbed ADF Manual or Panel Depending upon the capabilities of the selected scanner some sources may not be available Destination Lists the output tray usually Bin 1 or Bin 2 for the pages to be scanned Depending upon the capabilities of the selected scanner some trays may not b
36. to specify preferences for your image source For more information press F1 from the Scanner Properties dialog box Click the Advanced button to open the VRS Interactive Viewer With ImageControls scanning applications the option that you select to start scanning is usually available as a menu command that is separate from the scanner property settings Note For more information refer to your ImageControls documentation VirtualReScan VRS User s Guide 11 Chapter 2 gt Toscan using the Kofax VRS ImageControls interface 1 2 12 Open your scanning application Select a VRS scan source and click OK The scan source is typically named as Your Scanner Model with SVRS where Your Scanner Model gt corresponds to the make and model of your scanner Select Scan Source Source VAS x Cancel Properties Advanced Figure 2 6 Kofax VRS ImageControls Interface Select Source Select Source Properties to open the Scanner Properties dialog box associated with the selected scan source Scanner Properties General Color Mode Souma ADi X Black amp White x Destination Bin 1 Other Resokion OPI 20 T Ao Length Detection Paper Size ISO Letter Size X E Continuous Sheet Orientation Portrait Manual Start Timeout Sides Scan Start secs 10 2 Single sided zi Duplex OK Cancel Options Figure 2 7 Sc
37. white Simplex Duplex Simplex Long Document Advanced Barcodes Endorser Compression E Preview Scan About Cancel Figure 2 11 Kofax VRS TWAIN Interface With some TWAIN scanning applications the Kofax VRS TWAIN interface includes a More button that typically gives you access to the VRS Interactive Viewer Some TWAIN applications may hide the Kofax VRS TWAIN interface and use their own interface instead Use the Kofax VRS TWAIN interface to control scanner features made available via the TWAIN scanner driver The Kofax VRS TWAIN interface consists of two groups the Profiles group and the General group Use the Profiles group to create and manage configuration settings scanner presets You can use the list box to type in the name of a new profile which can then be saved VirtualReScan VRS User s Guide 15 Chapter 2 16 restored or removed using the Save Restore or Delete buttons You can establish multiple profiles to accommodate different scanning situations Although you can create multiple profiles only seven profiles at a time will be visible in the Profiles window on the Kofax VRS TWAIN interface Note The profiles created from the Kofax VRS TWAIN interface differ from the profiles created in VRS For details refer to Working with Profiles on page 31 Under General you can select the following settings Source Paper Source Select either Flatbed
38. you select any of the other file types JPEG Bitmap PNG or Single page TIFF a separate file is produced for each image in the scanned document VirtualReScan VRS User s Guide Appendix A Scanner Configuration Utility Introduction You can use the Kofax Scanner Configuration Utility to create and configure scan and image device sources and set VRS default scanners The Scanner Configuration Utility is available from the Kofax VRS program folder From your scanning application you select a scan source to ensure that the appropriate drivers are used during your scanning session As explained earlier in this guide a VRS scan source must be selected in order to run VRS with your scanning application If you have installed either VRS or an Adrenaline SCSI scanner controller and selected a scanner several preconfigured scan sources are already available for use with your scanning application Scan sources are also available if you have installed a VRS Component Installer Therefore in most cases you will not need to use the Scanner Configuration Utility to create a scan source You may need to use the utility to create an additional scan source if one of the following situations is applicable to your installation a You are using VRS with a compatible scanner which is a scanner that has not gone through the VRS certification process Youare using a Kofax Adrenaline SCSI scanner controller without VRS with a compatible
39. 2 VRS Professional Scan Window D Profiles Select the scan profile that is most appropriate for the document type that you plan to scan For more information see VRS Desktop Productivity Profiles on page 106 2 File Name Type a file name for the attachment or file in which your scanned document will be saved Use the currently listed name or enter another name The current name corresponds to the name that was applied to the most recently scanned document For more information see File Name Formatting on page 118 VirtualReScan VRS User s Guide VRS Desktop Productivity Features Scanner Settings Click Ls to expand and view the list of scanner settings CJ Scanner Settings Colo Color Black amp White O Grayscale Quality Draft O Normal High Sides Single Double Ignore Blank Sides Feeder ADF O Rabed Figure 3 13 Scanner Settings If desired you can adjust the following settings as appropriate for the documents that you plan to scan Color Select the option that corresponds to the mode in which you want to save the document Color Black amp White or Grayscale Quality Select the desired resolution as Draft 150 dpi Normal 200 dpi or High 300 dpi Sides Select Single to scan one side of a document select Double to scan both sides of a document Ignore Blank Sides Select the check box to retain blank pages Clear the check box to automatically discard blank pages
40. 45 License registration 74 License upgrade 74 Line filter 56 Linear 2 of 5 139 Long paper support 135 Lotus Notes Configure 93 Fast Scan 91 overview 91 Scan Using Profile 96 Scan with Preview 92 Manual image enhancement 1 50 Microsoft Outlook 2003 or Outlook XP Configure 88 Fast Scan 86 overview 84 Scan with Preview 86 Scan with Profile 88 Microsoft Outlook 2007 Configure 82 Fast Scan 79 Scan with Preview 81 Multifeed error 23 N Naming profiles 32 108 Noise panel 55 hole filling 56 line filter 56 speckle removal 56 Non certified scanners 4 O Online Help ix 45 Operating mode 29 Operating VRS 7 Organize Profiles dialog box 33 161 Index Out of Paper error 24 Output format automatic color detection 63 P Page count 152 Page counter 149 Paper Jam error 23 Patch code left offset to center 146 Patch Code Properties dialog box 145 Patch code recognition 141 Picking rectangle 155 Postnet 139 Previewing images 36 Product updates 74 Professional features demo 42 45 69 Profile menu 44 Profile settings Desktop Productivity 106 Profiles 31 44 changing active 34 110 creating 32 creating for Desktop Productivity 107 Desktop Productivity 106 naming 32 naming conventions 32 108 removing 35 111 updating 35 updating for Desktop Productivity 109 Q QC Later 4 29 QC modes 29 Quick Start Guide 75 R Register VRS 74 Registering
41. 98 Fast Scan 97 overview 96 Scan Using Profile 100 Scan with Preview 97 Windows Explorer Configure 103 Fast Scan 101 overview 101 Scan Using Profile 105 Scan with Preview 102 163 Index Z Zoom menu 43 Zoom tool 46 164 VirtualReScan VRS User s Guide
42. Help VRS online Help provides online assistance with your application You can access the online Help by pressing F1 from the VRS user interface or by selecting the Help menu from the VRS Thumbnail Viewer or the VRS Interactive Viewer VirtualReScan VRS User s Guide ix How to Use This Guide VRS Release Notes Late breaking product information is available from the release notes You should read the release notes carefully as they contain information that may not be included in the other VRS documentation The VRS Release Notes are available in PDF format from the Kofax Web site at www kofax com when you select Support Online Documentation Training Kofax offers both classroom and computer based training that will help you make the most of your Kofax solution Visit the Kofax Web site at www kofax com for complete details about the available training options and schedules Kofax Technical Support For additional technical information about Kofax products visit the Kofax Web site at www kofax com and select an appropriate option from the Support menu The Kofax Support pages provide product specific information such as current revision levels the latest drivers and software patches online documentation and user manuals updates to product release notes if any technical tips and an extensive searchable knowledgebase You can find VRS FAQs on the VRS Support pages The Kofax Web site also contains information that describes
43. If you enable the Advanced Clarity feature move the slider to the left or right to select the desired level of intensity as follows Move the slider to the left toward 1 to apply minimal processing Move the slider toward the midpoint 3 to apply more aggressive processing Move the slider toward 5 to apply the most aggressive processing which may be required in special cases Note The default Intensity setting of 2 is appropriate for most document types If you change the setting it persists until you change it again or apply a profile that uses a different setting As an option you can use the text box instead of the slider to specify the intensity value Do one of the following to specify a value from 1 to 5 Click in the text box and type in a value Click the arrows in the text box to change the value Note If you enable the Advanced Clarity feature and subsequently make manual adjustments to the brightness and contrast values the Advanced Clarity function will be turned off In the Gamma text box VRS displays the gamma correction setting The correction values range from Dark to Light with Normal at the midpoint To change the setting do one of the following a Click the arrows on the Gamma Correct text box to increase or decrease the gamma level Click in the Gamma text box and type in a value a Move the Gamma slider control left or right to select a value Click OK VirtualReScan VRS
44. Lt to display the settings and then select the file type appropriate for your scanned document PDF default JPEG Bitmap PNG Single page TIFF or Multi Page TIFF For more information about file names and file types see File Name Formatting on page 118 Note If you update the File Options the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 8 Do one of the following a Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer a Click Scan to scan the document and attach it to your mail message without previewing the results If you select Scan with Preview a new message is created as soon as you click Accept in the VRS Thumbnail Viewer If you select Scan a new message is created automatically The scanned document is saved as an attachment to the new message 9 Complete the message and click Send VirtualReScan VRS User s Guide 95 Chapter 3 Scan Using Profile You can use Scan Using Profile to apply a preset profile and quickly scan a document The document is saved automatically as an attachment to a new email message Note You cannot use Scan with Preview to update scan settings and attachment file name options The Configure option supports the ability to update scan settings and file name options gt To select Scan Using
45. Profile 1 Place your document in the scanner 2 Start Lotus Notes 3 From the menu bar select Actions Scan Using Profile to display a list of available scan profiles 4 Select the profile that is that is appropriate for the type of document to be scanned A new mail message is created automatically The selected profile is applied as the document is scanned and saved as an attachment to the new message 5 Complete the message and click Send Scanning from Your Windows Desktop Once the VRS Desktop Productivity add in for Microsoft Windows is activated you can use the following options on the context menu to scan directly from your Windows Desktop FastScan Quickly scan and save a scanned document to your Windows Desktop using default settings Scan with Preview Scan and preview the results before saving a document to your Windows Desktop Configure Configure settings scan and optionally preview the results before saving a document to your Windows Desktop Scan Using Profile Select a scanning profile and then quickly scan and save a document to your Windows Desktop Note The VRS Desktop Productivity add in for Microsoft Windows must be activated to access the VRS Desktop Productivity features from your Windows Desktop For details see Activating VRS Desktop Productivity Features on page 78 96 VirtualReScan VRS User s Guide VRS Desktop Productivity Features Fast Scan With Fast Scan you can quickly
46. RS does not notify you of the warning or take any action to correct it VRS accepts the image as is passes it to the scanning application and then resumes the scanning session Return Error VRS notifies you of the warning but does not send the image to the scanning application The scanning session is then terminated Interactive The VRS Interactive Viewer opens and displays the image so that you can apply adjustments to correct the condition that caused the warning VirtualReScan VRS User s Guide 21 Chapter 2 22 Brightness Out of Range Use the Brightness Out of Range threshold to define the valid range for brightness values When a document is scanned VRS evaluates the resulting image to determine its brightness Then VRS compares the actual brightness value to the user defined acceptable range The acceptable range is determined by starting with 50 and adding and subtracting the Brightness Out of Range threshold value listed on the Warnings tab Based on this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the Action setting in the Warnings tab The detected value for brightness is reported on the status bar in the VRS Interactive Viewer For example if the Brightness Out of Range threshold is 10 on the Warnings tab VRS accepts any image with a detected brightness value ranging from 40 to 60 The range star
47. ReScan VRS User s Guide VRS Desktop Productivity Features The document is scanned using the profile and attachment file name that are currently listed in the VRS toolbar within the email message Note Scan settings and attachment file name options cannot be modified using Scan with Preview The settings for the selected profile are applied and the selected file name is assigned to the attachment The Configure option in the toolbar supports the ability to update scan settings and file name options gt To use Scan with Preview 1 2 3 4 7 Place your document in the scanner Start Microsoft Outlook 2003 or Outlook XP Create or open a mail message From the Profile list in the VRS toolbar select a scanning profile that is appropriate for the type of document to be scanned From the File Name list in the VRS toolbar do one of the following to specify the name for the attachment Accept the name as shown Enter anew name Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 Click Oo Scan with Preview The document is scanned and displayed
48. User s Guide Operating VRS Using the Noise Panel You can use the filters on the Noise panel to enhance image quality and remove excessive speckling Also you can use the Fill Holes option to fill in hole marks with the background color of the surrounding area As you adjust the Noise settings the effects are applied to the image in the VRS Interactive Viewer window You can fine tune the settings until the image appearance meets your quality standards Enhancement Filter None Line Filter Thin Normal Thick t Speckle Removal Filter Small Medium Large b E il Holes Figure 2 38 Noise Panel VirtualReScan VRS User s Guide 55 Chapter 2 Removing Noise from a Document Follow these general rules for removing noise from a document a Ifyou have batches of mixed documents with varying quality never use the Speckle Removal filter You could risk losing information on documents a Ifthe noise was produced by bleed through of text from the back side or background patterns such as the patterns commonly found on boarding passes decrease the contrast from the Clarity panel If text starts to disappear as you remove the noise compensate by adjusting the Brightness slider to a lower setting a Ifthe noise is produced by shaded backgrounds gradients or dark colored paper increase the brightness from the Clarity panel Ifyou have only one or two kinds of documents w
49. VRS Basic license Register VRS 74 Release notes ix Return Error action 21 24 Rotation 156 162 S Scan interfaces 10 Scan profile settings 106 Scan profiles for Desktop Productivity 106 Scan Using Profile Lotus Notes 96 Windows Desktop 100 Windows Explorer 105 Scan with Preview Lotus Notes 92 Microsoft Outlook 2003 or Outlook XP 86 Microsoft Outlook 2007 81 Windows Desktop 97 Windows Explorer 102 Scan with Profile Microsoft Outlook 2003 or Outlook XP 88 Scanner Configuration Utility 75 119 Scanner Driver Settings tool 46 Scanner Offline error 24 Scanner Page Sensor error 24 Scanner Properties dialog box 135 Scanner Stop Key error 24 Scanners certified 4 compatible 4 driver version 157 non certified 4 Scanning from Lotus Notes 91 Scanning from Microsoft Outlook 2003 or Outlook XP 84 Scanning from Microsoft Outlook 2007 79 Scanning from Windows Desktop 96 Scanning from Windows Explorer 101 Skew panel auto crop 57 auto orientation 57 deskew 57 edge cleanup 57 fine angle adjustments 57 Small color area detection 62 Snap to White setting 65 Source type list 131 Speckle removal filters 56 Standard vs enhanced bar codes 137 Status information 37 Support options x VirtualReScan VRS User s Guide T Technical support x Text Definition dialog box 149 Thumbnail Viewer 112 menu bar 113 toolbar 115 Tools menu Enable Professional Features Demo 44 Scanner Driver Sett
50. VirtualReScan VRS User s Guide 139 Appendix C Accessing the Bar Code Properties Dialog Box How you access the Bar Code Properties dialog box varies according to your scanning application From the VCDemo demonstration application you can select the Bar Code Properties dialog box from the Imaging menu to enable your scanning application to automatically recognize certain bar codes during scanning Note VCDemo is available from the Kofax VRS program folder From the Bar Code Properties dialog box you can customize how bar codes are handled When a potential bar code is found your application examines the bar code and determines if it meets the requirements you have selected If so it is decoded and bar code data is returned to your scanning application This bar code data can then be used for example in indexing and workflow operations or for tracking inventory Using the Bar Code Properties Dialog Box This section describes the options on the Bar Code Properties dialog box Recognition Group The Recognition group of the Bar Code Properties dialog box gives you the ability to enable bar code recognition to select scanner specific bar code recognition if available and to implement the bar code Learn feature Enable Select the Enable check box to enable bar code recognition Clear the check box to disable bar code recognition Use Scanner The Use Scanner option is reserved for scanners that have bar code reco
51. a production license For more information refer to the VRS Help Check for Updates Use this command to check for and download a VRS product update You can use this feature if you have a VRS Professional license that has been activated For more information refer to the VRS Help or the VRS Installation Guide VRS Desktop Productivity Add in Manager 74 Use this command to open the VRS Desktop Productivity Add in Manager which is used to activate or deactivate the VRS Desktop Productivity features For more information refer to the VRS Help or Activating VRS Desktop Productivity Features on page 78 VirtualReScan VRS User s Guide Operating VRS Scanner Configuration Utility Use this command to start the Scanner Configuration Utility which is used to configure scan or file import sources and to set VRS default scanners For more information refer to Scanner Configuration Utility on page 119 VCDemo Use this command to start VCDemo a sample ImageControls based scanning application that is installed automatically with VRS For more information refer to the VCDemo section of the VRS Installation Guide VRS Quick Start Guide Use this command to view basic instructions that explain how to access VRS features More detailed instructions are available from the VRS Help or from this guide VirtualReScan VRS User s Guide 75 Chapter 2 76 VirtualReScan VRS User s Guide Chapter 3 VRS Desktop Productivity Features
52. anner Presets group to create and manage scanner preset settings You type in the name of a new preset which can then be saved restored or removed using the New Save Restore or Delete buttons Note The scanner presets that you create from the Kofax VRS ISIS interface differ from the profiles created in VRS For details refer to Working with Profiles on page 31 VirtualReScan VRS User s Guide 13 Chapter 2 14 Under General you can select the following options Paper Source Select from the available input paper sources Flatbed or ADF Dots Per Inch Select an option for scan resolution or DPI Mode Select from the color modes supported by the scanner which may include black and white grayscale or color The mode selection also affects the availability of VRS features Page Size Select a paper size such as Letter Legal A5 etc Orientation Select the paper orientation portrait or landscape Simplex Duplex Select single sided or double sided scanning You can access the VRS Interactive Viewer by clicking the Advanced button and you can access the VirtualReScan Administration Utility by clicking the VRS Admin button gt Toscan using the Kofax VRS ISIS interface 1 Open your scanning application 2 Select the Kofax VRS Scanner source and click OK Scanner Selection Kofax VHS Scanner Sa a Cancel J Setup Figure 2 9 Kofax VRS ISIS Interface Scanner Selection Dialog B
53. anner Properties Dialog Box From the Scanner Properties dialog box select the desired options and click OK For more information about individual settings press F1 from the dialog box Start the scanning process by selecting either Source Process Image or Source Process Batch as appropriate VirtualReScan VRS User s Guide Operating VRS Kofax VRS ISIS Interface The Kofax VRS ISIS interface serves as a connection between VRS and your ISIS scanning application In most cases the Kofax VRS ISIS interface will automatically display whenever you select the Kofax VRS Scanner source from your ISIS scanning application Kofax VRS Scanner A with SVRS Scanner Presets OK Default profile New NU Cancel Cm lore Restore Advanced E Delete M VBS Admin General R Patchcades Paper Source Page Size Feeder X Letter 8 5 x 11 in X Barcodes Dots Per Inch Orientation Endorsete 300 v Portrait Z J n Mode Simplex Duplex mm AboU c Black and White Simplex Figure 2 8 Kofax VRS ISIS Interface Some ISIS applications hide the Kofax VRS ISIS interface and use their own interfaces instead You can use the Kofax VRS ISIS interface to control scanner features made available via the ISIS driver The interface consists of settings associated with scanner presets profiles as well as general settings related to the scanner Use the Sc
54. anumeric characters and avoid the characters listed in Table 2 7 Click OK to save the profile name and close the New Profile dialog box Click Close to exit the Organize Profiles dialog box VRS automatically associates a function key to the first eight profiles that you create You can change the sequence of any profile and its associated function key by moving VirtualReScan VRS User s Guide 33 Chapter 2 a profile up or down with the Up and Down controls that are available in the Organize Profiles dialog box The function keys for profiles are available only when the VRS Interactive Viewer is active If the list of profiles exceeds the available viewing area in the Organize Profiles dialog box you can use scroll bars to bring additional profiles into view Changing the Active Profile You can change the active profile from the Organize Profiles dialog box the VRS Interactive Viewer toolbar or the Profile submenu on the VRS taskbar menu Note If an image is open in the VRS Interactive Viewer when you change the active profile the image is refreshed with the new settings gt To change the active profile from the Organize Profiles dialog box 1 Fromthe VRS Interactive Viewer select Profile Organize The Organize Profiles dialog box will be displayed 2 From the list select the profile you want to use 3 Click Load This step is important clicking Close without clicking Load will not change the active profile
55. ase or decrease the brightness level Click in the Brightness text box and type in a value Move the Brightness slider control up or down to select a value Select the Auto Brightness check box to have VRS automatically assign the Brightness value Auto Brightness is available for bitonal black and white or grayscale scanning only Note As soon as you change the brightness value the Auto Brightness option is automatically disabled To enable it again select Auto Brightness again and VRS will calculate and reapply the brightness level automatically 4 Inthe Contrast text box VRS displays the current contrast setting To change the setting do one of the following Click the arrows on the Contrast text box to increase or decrease the contrast level Click in the Contrast text box and type in a value Move the Contrast slider control left or right to select a value VirtualReScan VRS User s Guide 53 Chapter 2 54 From the Advanced Clarity group select the Enable Advanced Clarity check box to turn on the feature that applies advanced processing to identify the optimal contrast and brightness settings for challenging documents Note Advanced Clarity is available only for documents that are scanned in bitonal mode It is also available for documents that are scanned in color mode and then output as bitonal using the Automatic Color Detection feature For more information refer to Using the Color Panel on page 61
56. ation receives a notification from VRS that a blank page has been detected Instead of deleting the page VRS sends it to the scanning application which can be configured to handle the page according to your preference When the VRS QC mode is set to First Page and the first page is blank it is clearly identified in the VRS Interactive Viewer as a detected blank page or a page to be deleted Similarly if the QC mode is set to Every Page any blank page that appears in the viewer is identified the same way Figure 2 44 Blank pages that are not marked for deletion are sent to the scanning application If a page is removed as a result of blank page deletion any exceptions that it may have generated for other reasons are disregarded and canceled Any exceptions related to the image on the reverse side of the blank page are processed as usual VirtualReScan VRS User s Guide Operating VRS Clarity Noise Skew Color Background Blank Page Detection V Enable Detection V Delete Blank Pages Content Sensitivity E Ignore Holes Page Content Detected Figure 2 43 Blank Page Panel gt To enable blank page detection 1 Scan a sample blank document that is similar to the documents that you plan to scan in a batch and then select Preview from the VRS taskbar menu 2 From the VRS Adjustment Controls select the Blank Page panel Select the Enable Detection check box to
57. bled VRS can process the background successfully and produce optimal results VirtualReScan VRS User s Guide Operating VRS If you have documents that are particularly challenging you may achieve better results by applying a profile with the Advanced Clarity feature turned on When Advanced Clarity is enabled you can use the Intensity slider to control the degree of special processing that is applied A setting of 1 requires less processing while a setting of 5 corresponds to more aggressive processing which may be required in special cases You can also use the text box instead of the slider to specify the Intensity setting Note If you make manual adjustments with the Brightness or Contrast controls the Advanced Clarity setting is turned off automatically gt To update the Clarity panel settings 1 Fromthe VRS Adjustment Controls select the Clarity panel 2 Doone of the following To adjust the contrast and brightness at the same time click within the boundaries of the brightness contrast grid then insert the pointer so that the intersection of the crosshairs represents the desired values for brightness and contrast For best results stay within the blue rectangle To adjust the contrast and brightness separately skip to the next step 3 In the Brightness text box VRS displays the current brightness setting To change the setting do one of the following Click the arrows on the Brightness text box to incre
58. box and type a value At Background Color Detection select Suppress color if applicable to have VRS suppress the background color for images in which the foreground is bitonal Note The availability of the Background Color Detection feature may vary according to the scanner that you are using with VRS VirtualReScan VRS User s Guide Operating VRS 7 Youcan use the Output Format settings to override the results of Automatic Color Detection These settings apply only to the current image in a batch These settings are available only if Automatic Color Detection is enabled You can select the following options Color Image is processed in color regardless of the results of the automatic color detection process Bitonal Image is processed in black and white regardless of the results of the automatic color detection process a As Detected Image color is processed according to the results of the automatic color detection process This is the default selection 8 Ifyou make adjustments that you do not want to save click Reset to clear them and restore the default values Then continue by adjusting or saving the original values Using the Background Panel Use the Background panel to select preferences that affect the way that the background region of a color image will be processed by VRS You can use the options on the Background panel to convert and smooth the background region to black white or to a color that r
59. can select from the Scanner Configuration Utility dialog box Figure A 7 VirtualReScan VRS User s Guide 127 Appendix A 128 r n Scanner Configuration Utility Available image devices Scanners H Avision Bowe Bell Howell H Canon H Epson H Fujitsu HP InoTec H Kodak Panasonic H Ricoh H Visioneer Sy Xerox Other Limit scanner list to V VRS certified scanners E Scanners with configured sources Current default scanner Scanner A Scanners by manufacturer All Current default source Scanner A with SVRS with AIPE Figure A 7 Scanner Configuration Utility Dialog Box Options Set as Default Use this option to set the currently selected item in the Available image devices list as the default device If the device is a certified or compatible VRS scanner the appropriate sources are automatically created and configured if they don t exist already If the selected item is a file import device the default source My Kofax File Import with AIPE is created Additionally the default VRS settings are set and saved to the default profile for the selected scanner Configure Sources Use this option to open the Configure Sources dialog box which is used to create configure or view the sources for the device that is currently selected in the Available image devices list For more information refer to Configuring a Scan Source Custom Method on page 122 Restore VRS Defau
60. can use the Auto Resolve Manager to handle VRS exception conditions such as errors caused by equipment conflicts or paper transport issues VRS opens the Auto Resolve Manager dialog box for each occurrence of an exception condition specified as an Auto Resolve or Intervention action type on the Errors tab in the VirtualReScan Administration Utility When Auto Resolve is the selected action the Auto Resolve Manager opens in automatic mode When Intervention is the selected action the Auto Resolve Manager opens in manual mode fe VirtualReScan Auto Resolve Manager EJ Scanner Error Multifeed CDT002 Return multifed pages to feeder then clear scanner error Iv Figure 2 45 VRS Auto Resolve Manager The Auto Resolve Manager displays text indicating the exception condition and operator instructions for dealing with the condition The Auto Resolve Manager dialog box may also display the image that triggered the exception depending on the exception The options on the Auto Resolve Manager will vary according to the active mode automatic or manual a OK Automatic Mode When the Auto Resolve Manager opens in automatic mode when the Action selection is Auto Resolve the OK button is grayed VirtualReScan VRS User s Guide Operating VRS VRS automatically will attempt to retry the scanning process which will resume once you do something to resolve the exception condition OK Manual Mode When the Auto Resolve Manager open
61. color modes You must enter a separate Contrast value for each mode Gamma Slider and Gamma Correct Text Box The Gamma slider and Gamma numeric text box indicate the current value of the Gamma setting which can range from 100 very dark gamma to 100 very light gamma Gamma may be set for black and white grayscale and color images but is only shared between black and white and grayscale modes This means that changing the value of the Gamma setting while in black and white mode also changes the Gamma setting for grayscale mode because VRS internally uses a single value to represent gamma for black and white and grayscale The Gamma setting is not shared between non color and color modes Changing the value of the Gamma setting in black and white mode does not affect the value of the Gamma setting in color as VRS uses a dedicated value to represent color gamma Advanced Clarity VRS Professional only The Advanced Clarity function is available for challenging documents that cannot be processed adequately with the standard brightness contrast adjustments and thresholding Advanced Clarity Enable Advanced Clarity 1 Intensity 5 Figure 2 37 Advanced Clarity Setting For example you may notice that some airline tickets produce less than optimal image quality results when they are scanned with the default VRS settings because the patterned background is dense and difficult to suppress With the Advanced Clarity feature ena
62. cument Ignore Blank Sides Select the check box to retain blank pages Clear the check box to automatically discard blank pages Feeder Select ADF or Flatbed to indicate whether you plan to scan with the scanner s automatic document feeder or the flatbed feeder Note If you update the Scanner Settings the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 7 Toview or update the File Options click lad to display the settings and then select the file type appropriate for your scanned document PDF default JPEG Bitmap PNG Single page TIFF or Multi Page TIFF VirtualReScan VRS User s Guide 99 Chapter 3 For more information about file names and file types see File Name Formatting on page 118 Note If you update the File Options the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 Do one of the following a Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer ClickScan to scan the document and attach it to your mail message without previewing the results If you select Scan with Preview the document is saved to your Windows Desktop as soon as you click Accept in the VRS Thumbnail
63. d Tab Warning Error Threshold Action Setting Type Errors Multifeed NA Auto Resolve NA Errors Scanner Offline NA Auto Resolve NA Errors Feeder Timeout NA Auto Resolve NA Errors Scanner Stop NA Auto Resolve NA Key Errors Scanner Page NA Auto Resolve NA Sensor Error Accelerated NA NA NA Image quality Best Scanning Acceleration None 1 B we Bell Howell Spectrum series scanners only If desired you can modify the VirtualReScan Administration Utility settings according to your requirements for image quality and exception handling To modify the settings open the VirtualReScan Administration Utility dialog box by selecting the Admin Utility command from the VRS taskbar menu From the Warnings and Errors tabs you define settings that tell VRS exactly how to respond when it detects an exception image an equipment conflict or a paper transport issue You can use the default settings on the Warnings and Errors tabs or customize how VRS handles each exception type Once you are satisfied with the settings click Save Changes that you have made on any of the tabs are saved and they take effect at the start of the next scan operation When you click Cancel to dismiss the dialog box changes made on any of the tabs are automatically discarded For detailed information on how to modify settings on the VirtualReScan Administration Utility refer to the next section Warnings Tab the Errors Tab s
64. d and Blank Page Note To access the Color or Background panels while the Professional Features Demonstration mode is in effect you must have color scanning selected from your scanning application If you exit the demo the VRS Adjustment Controls will be refreshed again so that you have access only to the options on the Clarity Noise and Skew panels Access to the options on the Color Background and Blank Page panels is discontinued P To enable the Professional Features demonstration 1 Select Tools Enable Professional Features Demo A check mark will appear next to the menu item to indicate that the demonstration has been enabled Review the message confirming that the VRS Professional features demonstration is active and then click OK The VRS Interactive Viewer will refresh so that options on three additional panels become available from the VRS Adjustment Controls Color Background and Blank Page Note The options on the Color and Background panels are available if you have color scanning selected from your scanning application Scan as usual and notice that a Kofax Demo Mode stamp is applied to all images If you are interested in upgrading your license to access the VRS Professional features on a permanent basis navigate to the Kofax VRS program folder and select Upgrade Now For details refer to the VRS online Help Note If you enable the VRS Professional features demonstration it remains acti
65. d device and set it as the default VRS scan source gt To restore VRS default settings 1 From the Scanner Configuration Utility dialog box use the Available image devices list to locate the scanner that you have configured for use with VRS 2 Select your scanner from the list VirtualReScan VRS User s Guide Scanner Configuration Utility 3 Click Restore VRS Defaults Note The Restore VRS Defaults function is not available unless sources have been configured for the selected scanner Notice that the Current default scanner and Current default source entries will be updated at the bottom of the dialog box When you start VRS you will notice also that the panels in the VRS Adjustment Controls will be updated with the original default settings 4 Click Close to exit the Scanner Configuration Utility VirtualReScan VRS User s Guide 133 Appendix A 134 VirtualReScan VRS User s Guide Appendix B Long Paper Support Introduction VRS supports long paper scanning for some production class scanners You can use the instructions in this appendix to configure VRS for long paper support Activating Long Paper Support Using VRS you can scan duplex long documents in black and white mode at 300 DPI and below With long paper support activated images may not be rotated gt Toscan long paper in VRS 1 Start your scanning application VCDemo is used in this example and select Source Properties 2 From
66. des x Destination lew Document V Recognize Text Using OCR Settings T Add Tags to Document Improves accessibility for disabled users Ce ese Figure 2 12 Kofax VRS TWAIN Interface Select Source 3 The Kofax VRS TWAIN interface will launch From the General group make your selections such as the Source DPI Color Mode Paper Size etc 4 If desired click Save to create a profile to save the updated settings a At the Save Profile dialog box type a name for the profile b Click OK In the future you can load a profile by selecting it and clicking Restore from the Kofax VRS TWAIN interface Similarly you can remove a profile by selecting it and clicking Delete 5 If desired click any of the following buttons to update additional settings a Advanced Opens the VRS Interactive Viewer Barcodes Opens the Barcode Properties dialog box Endorser Opens the Endorser amp Annotation Properties dialog box Compression Opens the Compression dialog box 6 Click Scan to start the scanning process VirtualReScan VRS User s Guide 17 Chapter 2 Configuring VRS Before You Scan The VRS default settings produce superior results for most document types and in most cases you can use VRS successfully without changing anything VRS does give you the flexibility to configure operating preferences and adjust the default settings if necessary This section explains some configuration options t
67. djustment Controls update the settings associated with the currently selected profile From the VRS Interactive Viewer select Profile Organize Profiles The Organize Profiles dialog box is displayed Make sure that the appropriate profile is selected from the profile list and then click Save Click Close to exit the Organize Profiles dialog box Removing a Profile You can use the Organize Profiles dialog box to delete a profile If desired multiple profiles can be deleted at once We recommend that you do not remove the Default settings profile because it can be restored only by using the Scanner Configuration Utility or by reinstalling VRS For more information refer to Scanner Configuration Utility on page 119 gt To remove a profile 1 From the VRS Interactive Viewer select the Profile Organize The Organize Profiles dialog box will display VirtualReScan VRS User s Guide 35 Chapter 2 2 From the profiles list select the profile you want to remove If desired you can select multiple profiles for removal Click Delete The profile name clears from the list 4 Ifthe deleted profile was the last profile in use select another profile from the list and then click Load to make it active 5 Click Close to exit the Organize Profiles dialog box Previewing Images 36 If desired you can use the preview process to scan a sample image to ensure that it meets your quality requirements and to validate the s
68. document to your email message For more information refer to VRS Professional Scan on page 116 gt To use Configure 1 Place your document in the scanner 2 Start Microsoft Outlook 2007 3 Create or open a mail message and then select the VRS Scan tab 4 Click Configure The VRS Professional Scan window is displayed 82 VirtualReScan VRS User s Guide VRS Desktop Productivity Features o VRS Professional Scan x Profiles Normal quality Color or Black amp White x Save As File Name Untitled Scanner Settings File Options Sa Gres Figure 3 3 VRS Professional Scan window 5 Use the Profiles list to select a profile that is appropriate for the type of document to be scanned Note To update or remove a profile see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111 6 IntheFile Name field do one of the following to specify the name for the attachment Accept the name as shown a Enter anew name Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Format
69. e the ability to capture and read bar codes has been expanded through the application of color technology Because color images provide more information to assist in bar code interpretation the enhanced bar code reader is able to achieve more accurate readings of all supported bar code types at low dpi levels and varying levels of quality The enhanced bar code also has the ability to work with grayscale images in addition to having improved bitonal recognition capability Another significant advancement is the support of two dimensional 2D bar codes If you are not familiar with this dialog box refer to Using the Bar Code Properties Dialog Box on page 140 VirtualReScan VRS User s Guide 137 Appendix C Code Properties Recognition Interpret Bar Code Use Scanner 7 Leam Bar Size Limits Height in 0 50 E Minimum Characters In Bar Code 0 Width in 0 014 E Maximum Bar Codes Per Page 5 GR i Maximum Bar Codes Per Line 1 B 2 To 1 Ratio Search Direction Quality Checksum mo Ow Cio Bx E Enatie Bar Code Algorithm D Standard Bar Codes Enhanced Bar Codes Type Available In Use Aztec Code 39 3 of 3 Codabar E Code 128 Code 93 Data Matrix EAN vj Figure C 1 Bar Code Properties Dialog Box With the Enhanced Bar Code engine you will be able to scan all the standard bar code types with improved recognition in addition to the 2D bar codes The Enhanced Bar Code engine suppo
70. e available Resolution DPI Select an option for scan resolution or DPI Paper Size Lists the paper size Letter Legal A5 etc supported by the selected scanner a Orientation Lists the paper orientation portrait or landscape for the documents that you plan to scan Other options on the ImageControls scanning interface include the following Timeout Select the number of seconds allowed for you to load paper into the scanner after starting a scan operation Once the timeout interval is exceeded the operation will time out and report an out of paper error Color Mode Select the color mode color black and white grayscale for the scan operation The color mode determines the number of colors or shades of gray into which the scanned page is translated The availability of the color modes is dependent upon the capability of the selected scanner The color mode selection also affects the availability of VRS features a Other Select options associated with automatic length detection continuous sheet operation and manual start The availability of these options is dependent upon the capability of the selected scanner For more information press F1 from the Scanner Properties dialog box a Sides Select either single sided or duplex according the number of sides that will be scanned at one time Some scanners do not support duplex scanning Click the Options button to access a Source Properties dialog box which is used
71. e bU HP RECEN ReER HR HERR vine 97 Configure iaa RISO ERG XR Re rare eR de aed idi d su 98 Scan Using Profile sc ees certet phe see ero aye E ketene kale 100 Scanning from Windows Explorer 0 101 Fast Cath once elt oc ee alent ial Ghee silent Pr tree tha aiacet ee 101 Scan With Preview vcs i kode ead erbe e wane Babee ane Rae egal wR 102 COnmSULe seisa enea EEE ts Shen hoe teed ERE ao pue ede 103 Scan Using Profile sess ote rte eee n e eds eed gn 105 VRS Desktop Productivity Profiles llsssessseeeeeseeeeee eene 106 Standard VRS Desktop Productivity Profile Settings 05 106 Creating a VRS Desktop Productivity Profile 00 107 Updating a VRS Desktop Productivity Profile 00 00 109 Changing the Active Desktop Productivity Profile 0005 110 Windows Desktop 0 cece cece e 110 Windows Explorer s sccj00 s 34 eR REO PR See HPRELRER FE ER PER ERR 110 Microsoft Outlook 2007 0 0 eee eee eee eee 110 Microsoft Outlook 2003 or Outlook XP 1 1 eee 110 Lotus Notes e pleri iet eter icio detras dba ies whee 111 Removing a VRS Desktop Productivity Profile 000000 111 VRS Thumbnail Viewer ssesirsrsii dreri cere diag dreri e 112 VRS Thumbnail Viewer Menu Bar 0 113 Pile Menus e RP EUER ERRLDEARESORRROIRURR E RES 113 Edit Menu o eee erben pa etn FEN dian esee de eA n Re Adern 113 Scan Men s erra nreti t
72. e for the type of document to be scanned Note To update or remove a profile see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111 In the File Name field do one of the following to specify the name for the attachment Accept the name as shown Enter anew name VirtualReScan VRS User s Guide 89 Chapter 3 90 Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled 0001 Untitled 0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 To view or update the scanner settings click Lt to display the options and adjust the following settings as appropriate Color Select the option that corresponds to the mode in which you want to save the document Color Black amp White or Grayscale Quality Select the desired resolution as Draft 150 dpi Normal 200 dpi or High 300 dpi Sides Select Single to scan one side of a document select Double to scan both sides of a document Ignore Blank Sides Select the check box to retain blank pages Clear the check box to automatically discard blank pages Feeder Select ADF or Flatbed to indicate whe
73. e your document in the scanner Start Windows Explorer Navigate to the folder where you want to save the scanned document and then right click to open the context menu From the context menu select Scan with Preview The document is scanned and displayed in the VRS Thumbnail Viewer for preview purposes From the Thumbnail Viewer do one of the following Ifyou are satisfied with the preview results click Accept to save the document to the specified folder Ifyou want to apply image quality adjustments use the controls in the VRS Thumbnail Viewer menu or toolbar and then click Accept to save the document to the specified folder a Ifthe preview results are unacceptable click Reject to discard the document and close the Thumbnail Viewer Tip While the VRS Thumbnail Viewer is open you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document The same options are also available from the Scan menu Once you accept the document it is saved to the folder that you specified VirtualReScan VRS User s Guide VRS Desktop Productivity Features Configure This option gives you access to the VRS Professional Scan window which serves as a single screen scanning application From the VRS Professional Scan window you can modify profile settings scanner settings and file name options before scanning a document You can also scan and optionally preview the results in the VRS Thumbna
74. ect Maximize the VRS Interactive Viewer window covers the full computer screen Ifyou select Close it is the same as selecting Cancel Button Controls Three button controls OK Cancel Reset are available from the VRS Interactive Viewer OK Click OK to transmit the current settings to your scanning application If the VRS Interactive Viewer opened because of an exception the settings will only apply to the image in question If the viewer appeared as the result of a First Page QC mode or in connection with the Preview option then the changes apply to subsequent scans or batches If the VRS Interactive Viewer is opened while using the Desktop Productivity features the settings are applied only to the document displayed in the viewing area VirtualReScan VRS User s Guide 41 Chapter 2 VRSI 42 Cancel Click Cancel in Preview to close the VRS Interactive Viewer without applying any changes If an exception is detected when scanning click Cancel to return an error without the error image itself to the scanning application In addition the batch scan will be stopped Reset Click Reset to clear any changes and restore all VRS Adjustment Controls settings to their original values After selecting Reset you can continue by updating or saving the original values nteractive Viewer Menu Bar This section explains each command that is available from the VRS Interactive Viewer menu bar The availability of some co
75. ection on page 23 or the Accelerated Scanning Tab section on page 25 Warnings Tab The Warnings tab lists exception conditions associated with image quality For each warning condition you set a threshold value This threshold value defines the acceptable range that VRS tolerates for brightness contrast and color confidence VRS intercepts any image with values that fall outside the acceptable range and then handles the image according to the response that you select from the Action column 20 VirtualReScan VRS User s Guide Operating VRS e VirtualReScan Administration Utility e ES Wamings Errors Accelerated Scanning Waring Threshold Action Brightness Out of Range 35 Ignore Error Contrast Out of Range 40 Ignore Error Color Confidence Out of Range 50 Ignore Error Save Cancel Figure 2 14 Warnings Tab Table 2 2 lists the types of warnings and their causes Table 2 2 Warning Types Warning Cause Brightness Out of Range Brightness value for the image falls outside the acceptable range Contrast Out of Range Contrast value for the image falls outside the acceptable range Color Confidence Out of Range Color confidence value for the image is lower than the acceptable range Table 2 3 lists the actions that you can select as responses to the warnings on the Warnings tab Table 2 3 Action Types for Warnings Action Type Description Ignore Error V
76. ed they replace the selected pages in the order in which they are scanned Scan Pages to End Select this option to scan the remaining pages in the scanner The pages are added to the end of the current document Help Menu The Help menu gives you options to view the online Help or the About window Help Select this option to view the VRS online Help About VRS Select this option to view the VRS About window which lists product version and license information as well as contact information for Kofax Image Products VirtualReScan VRS User s Guide VRS Desktop Productivity Features VRS Thumbnail Viewer Toolbar The Thumbnail Viewer toolbar gives you shortcuts to functions that can be applied to the document displayed in the viewing area v 9 OO 9 2 x 9 i Accept Reject Refresh Rescan ScantoEnd Delete Swap Rotate 90 Rotate 180 Rotate270 Clean Image Help Figure 3 11 VRS Thumbnail Viewer Toolbar MONUI ara Note Most of the image editing functions can be applied to multiple pages provided they are selected in the viewing area Accept Click to accept and save the document all pages as it currently appears in the VRS Thumbnail Viewer Reject Click to reject the document all pages and close the VRS Thumbnail Viewer Refresh Click to refresh the displayed document to reflect any changes that you have applied from the VRS Thumbnail Viewer Rescan Click to rescan the selected pages
77. ee ee 50 Manual Image Adjustment ssssssseeeeeee eee 50 Advanced Clarity VRS Professional only 0000008 52 Using the Noise Panel ieskeLepUeserk ee prt rere t he ee e aa 55 Removing Noise from a Document sssseeeseeeeeee ees 56 Filling Holes essor ete tx een meret tare re eh M ted web etre 56 Using the Skew Panel 2 tro ber rr eere t a E pr eu sedet qur etn 57 Deskew Option iic eg anii iiio EESRPHEREE E ERR RR a E Rees 58 Auto Crop and Edge Cleanup Options 0 000 59 Auto Orientation beck a ace heat ete REM EE BET HERR C ang 59 Using the Color Panel ree eeeee ee cem eem eee v y eere erc ds 61 Using the Background Panel esses 63 Using the Blank Page Panel ssssseeeee n 65 When You Can Expect to See Blank Page Images in the Viewer 68 Enabling the Professional Features Demo 0 66 eee eens 69 Using Advanced Features 0 ire psat epinar e 71 Using the Auto Resolve Manager 0 0000 es 72 Kofax VRS Program Folder 000s 73 Activate VRS iceeecce oe paved en RAN dee ERES RR RR REP Y eden ERR RE 73 Deactivate VRS seco ebb iveess Seb h cease UR RISE E RRMIEPETQE AR pXEE ee 74 Register VRS Leselesde eR sean RE REPE E ROUES pe eee Bee ee 74 Buy NOW zzi ebiT iced PORE eR D DDR ELE ILPIA ILU ERIS IE RSS 74 Upgrade NOW 4 bees rr eR RE RERUM Ch baw epee KEREKERE SEEN 74 Check for Updates
78. elect Scan Source Source VRS Cancel Properties Advanced Figure 2 1 Select Scan Source Dialog Box ImageControls based application Scanner Selection amp BOXER Figure 2 2 Scanner Selection Dialog Box ISIS based application VirtualReScan VRS User s Guide Operating VRS Create PDF from Scanner Scanner Kofax Software VRS TWAIN Scan Front Sides x Destination New Document V Recognize Text Using OCR E Add Tags to Document Improves accessibility for disabled users Help Image Settings Figure 2 3 Select Scanner Dialog Box TWAIN based application Click the OK or Scan button as applicable to your scanning application For ImageControls based applications the VRS icon Figure 2 4 will display in the Windows taskbar as soon as you select the scan source For ISIS and TWAIN applications the VRS icon will display when the scanner interface dialog box is displayed or when you start scanning Refer to Kofax VRS Scanning Interfaces on page 10 for more information L VRS Taskbar Icon Figure 2 4 VRS Taskbar Icon The scanner associated with the Kofax VRS TWAIN or Kofax VRS ISIS source is the default scanner The default VRS scanner is set when you do either of the following Selecta scanner during the VRS installation process Selecta default scanner from the Scanner Configuration Utility
79. email message For details see Activating VRS Desktop Productivity Features on page 78 Fast Scan With Fast Scan you use default settings to quickly scan a document and attach it to an email message gt To use Fast Scan 1 2 3 4 80 Place your document in the scanner Start Microsoft Outlook 2007 Create or open a mail message and then select the VRS Scan tab From the Profile list select a scanning profile that is appropriate for the type of document to be scanned From the File Name list do one of the following to specify the name for the attachment Accept the name as shown Enter a new name Note The first time you use the VRS Desktop Productivity features the base file name Untitled is listed by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled 0001 Untitled 0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 Click s Fast Scan The document is scanned and automatically saved as an attachment to the email message you are composing Complete the message and click Send VirtualReScan VRS User s Guide VRS Desktop Productivity Features Scan with Preview With Scan with Preview you can scan and preview the results before attaching a document to your email message The document is displayed
80. emicolon Double quotation Backslash gt Greater than Slash lt Less than Pipe A Caret amp Ampersand Period Question mark 108 VirtualReScan VRS User s Guide VRS Desktop Productivity Features Updating a VRS Desktop Productivity Profile You can update an existing Desktop Productivity profile from the VRS Professional Scan window Once you update and save a profile it becomes the active profile Note Only user created profiles can be updated The six standard VRS Desktop Productivity profiles cannot be updated gt To update a profile 1 Open the VRS Professional Scan window 2 Select the profile you want to update Tip If you select one of the standard profiles you can update the settings by saving the profile under a new name For more information see Creating a VRS Desktop Productivity Profile on page 107 3 Click next to Scanner Settings to expand and view the list of available settings 4 Update the scanner settings as desired Click Ls next to File Options to expand and view the list of available options Update the file options as desired In the Profiles group click Save As to open the Save Profile As window lfoneofthe standard profiles is selected when you update the settings the prefix My is automatically applied to the profile name a lfauser created profile is selected when you update the settings the existing profile name is listed a If you want to c
81. en the Auto Brightness check box is selected VRS automatically assigns optimal values for brightness and displays those values in the manual Brightness slider and numeric text box The Auto Brightness setting is not applicable when you scan in color mode Moving the Brightness slider entering a value in the Brightness numeric text box or clicking in the Brightness Contrast custom control turns off Auto Brightness Clarity Brightness and Contrast y uto Brightness Figure 2 35 Auto Brightness Check Box Edge Detection Edge detection in VRS is controlled with the Contrast slider Edge detection or edge finding as it is sometimes called is a technology that can recognize transitions of one gray level to another level The larger the difference between the levels of gray the more edgy the object is With a low contrast level only very edgy objects become black such as black text on a white background very faint text and lines would still not appear because the transition from a white background to light gray is relatively minor Faint text and lines are therefore not edgy A background because it does not have transitions from one level of gray to another would not be edgy A gradient because there are no sudden transitions from one level of gray to another would not be edgy Even something that is technically invisible to the eye such as a piece of transparent tape placed on a document could be detected when c
82. ent or a ragged page edge The transport continues to run until it clears and all pages are in the exit tray Auto Crop Failure Page Boundary Not Detected Due to excessive skew or other condition VRS is unable to detect the edges of the scanned document Auto Deskew Failure The image does not contain sufficient horizontal or vertical lines to perform a correct deskew Use the Skew panel to make a manual correction Refer to Using the Skew Panel on page 57 1 Scanner dependent errors Table 2 5 lists the action types that are available from the Errors tab Table 2 5 Action Types for Errors Action Type Ignore Error Description VRS does not notify you of the error or take any action to correct it VRS accepts the image as is passes it to the scanning application and resumes the scanning session Return Error VRS notifies you of the error but does not send the image to the scanning application The scan session is then terminated Auto Resolve VRS opens the Auto Resolve Manager in automatic mode As a result the scanner automatically attempts to retry the scan until the user resolves an equipment or paper transport impediment such as a paper jam or out of paper condition Refer to Using the Auto Resolve Manager on page 72 VirtualReScan VRS User s Guide Operating VRS Table 2 5 Action Types for Errors Action Type Description Interactive The VRS Interactive View
83. ent types without requiring any adjustments QC Later available to Kofax Capture users The VRS Interactive Viewer will remain out of view until it is invoked from the Quality Control or Scan modules in the Kofax Capture formerly Ascent Capture application VRS QC Later gives Kofax Capture users the option to postpone VRS image quality adjustments associated with exception processing VRS QC Later is VirtualReScan VRS User s Guide 29 Chapter 2 30 available to Kofax Capture users provided that the proper VRS Professional license is in place For more information refer to the Kofax Capture documentation Disabled The VRS Interactive Viewer will not open even if exception conditions occur Hardware Warnings Use the Hardware Warnings option to specify how VRS should respond to hardware conditions such as Paper Jam Out of Paper and Cover Open Selecting the Hardware Warnings option means that you are choosing to handle these errors exactly as defined by the Action settings in the VirtualReScan Administration Utility When this option is not selected it is the equivalent of choosing Return Error as the action for all hardware error conditions in the VirtualReScan Administration Utility Refer to Table 2 5 on page 24 gt To change the operating mode 1 Right click on the VRS taskbar icon 2 From the VRS taskbar menu select QC Modes 3 From the QC Modes submenu select the desired operating mode A check mark will ap
84. epresents an average of the detected background colors Note The availability of the Background panel depends upon your VRS license and your scanner as well as the active scanning mode which must be set to Color VirtualReScan VRS User s Guide 63 Chapter 2 64 Background V Enable Smoothing Background Color White Black Automatic Snap to White Background Color Sensitivity Low High Blank Page Figure 2 42 Background Panel gt To configure the Background panel settings 1 From the VRS Adjustment Controls select the Background panel 2 Select the Enable Smoothing check box to turn on the background smoothing feature which you can use to modify the background of a color image If this check box is not selected the background region of a color image is not altered when it is processed 3 Select an option for processing images with color backgrounds White All background color is changed to white VirtualReScan VRS User s Guide Operating VRS Black All background color is changed to black Automatic All background pixels are smoothed to the same value representing an average of the detected background colors This selection is appropriate only when minor variations exist in the background color Note If you select Automatic the results may vary according to the color detected in the background region of the scanned document
85. er opens and displays the image in the VRS Interactive Viewer so that you can apply new settings to the current image Accelerated Scanning Tab When used with a scanning application that requests a bitonal image VRS requests a grayscale image from the scanner VRS analyzes the grayscale image and produces a clean clear bitonal image that is passed to the application This means that when used with VRS the scanner never actually produces a bitonal image Historically scanners run at their optimum speed when scanning in bitonal mode and more slowly when scanning grayscale or color images This has changed in the last few years because nearly all scanners now scan in grayscale mode as fast as they scan in bitonal mode In fact some scanners can even scan in color mode as fast as they do in grayscale or bitonal modes When used with some scanners old or new that run more slowly while scanning in grayscale mode VRS may appear to be responsible for the slowdown The perception is that the application is requesting a bitonal image and VRS is causing the scanner to run more slowly than usual In reality the scanner is running at its rated speed in grayscale mode rather than bitonal mode Most users accept this slight slowdown because the image quality produced by VRS far outweighs the reduced throughput If you prefer your scanner to run at or near rated bitonal speed you can use the setting on the Accelerated Scanning tab to accelerate the
86. eran eeicsvetutrsiQ Tis RCOPP EA chat E eds 114 Help Ment 22 53 codes oae A S EE RO Maen PU RUM RISE EOE oes 114 VRS Thumbnail Viewer Toolbar 00 115 VRS Professional Scan esere terret Ene E e Rer RD E ERG ok e s aee e 116 File Name Formatting siecgaok Ea RR epe EE E PEE EERTE EDERE ERR ERU 118 Pile Type died etr ia od Hie ORA EAE ENNET VEENAS 118 A Scanner Configuration Utility llle 119 vi VirtualReScan VRS User s Guide Contents Configuring a Scan Source Quick Start Method ssuuuuuuuuuuuueu 120 Configuring a Scan Source Custom Method 00 0002 e eee eee ee 122 Scanner Configuration Utility Dialog Box Tour 0000 124 Vistial Cues icu ekite trer ken Een bee baad Ewer wkwloe naan 125 Filtering Options for the Scanners List 0c cece cece eee es 126 Scanner Configuration Utility Dialog Box Options 0 127 Configure Sources Dialog Box Options 0 0 e eee eee eee eee 129 Restoring VRS Default Settings 0 0 0 02 130 Standard VRS Source Types 0000s 131 Restoring VRS Default Settings 00 0 eee eee eee 132 B Long Paper Support ish k ea beer EGR Puedo ER ER Rd a ba dees 135 Activating Long Paper Support 6 cece eee eee 135 C Enhanced Bar Code Engine i iiisoed i o y REO RRR e i oh 137 Standard vs Enhanced Bar Code ssssess 137 How
87. ettings in the current profile If necessary you can make adjustments to the profile If your scanner supports advanced features you can use the preview process to test settings such as color dropout JPEG compression etc Use the Preview feature before you scan a batch of documents or to adjust the settings between batches When you select Preview VRS opens the most recently scanned image in the VRS Interactive Viewer For this reason the Preview function is available only if a scanned image exists in the VRS cache if you are using VRS with a production class scanner the last image may not be available As you apply property changes from the VRS Interactive Viewer the preview image is refreshed so you can evaluate the impact of the adjustments Be aware that the changes to the preview image are not sent to your scanning application the image is intended only for preview purposes You can invoke the preview process by selecting the following Preview from the VRS taskbar menu a First Page from the QC Modes menu Preview check box from the TWAIN scanning interface For information on the VRS Interactive Viewer window and using the Zoom options refer to Using the VRS Interactive Viewer on page 38 For information on updating image properties refer to Using the VRS Adjustment Controls on page 48 gt To preview an image 1 Scan a document that is similar to the type you plan to scan in a batch 2 From the VRS taskbar menu select P
88. ewer from the core VRS product the standard toolbar is available a When you access the VRS Interactive Viewer while using the Desktop Productivity features the standard toolbar is not available In this situation a Zoom toolbar is available near the lower right corner of the VRS Interactive Viewer window VirtualReScan VRS User s Guide 45 Chapter 2 Standard Toolbar 46 The VRS Interactive Viewer toolbar gives you convenient shortcuts for selecting zoom options advanced scanner properties and profiles T z PX F5 Default settings v Figure 2 28 VRS Interactive Viewer Standard Toolbar Zoom Tool Use the Zoom tool to select different image magnification options which are also available from the Zoom menu refer to Zoom Menu on page 43 VirtualReScan Interactive Vie Zoom Profile Tools Help ENIS eem Ez Zoom to Fit All Zoom to Fit 25 Zoom to Fit 50 Zoom to Fit 75 Zoom to Fit 100 s Zoom to Fit 200 Figure 2 29 Zoom Tool Options Scanner Driver Settings Tool Select this tool to view advanced settings in the Advanced Settings dialog box or the Advanced Properties dialog box associated with the selected scanner The Scanner Driver Settings tool will be available only if your scanner supports advanced options The availability of the advanced settings may vary according to the scanner that you specified during the VRS installation process You can also access advanced settings by
89. gnition ability Learn The bar code Learn feature automatically ascertains the most appropriate values associated with bar codes on an image It uses the selected bar code type s and search 140 VirtualReScan VRS User s Guide Enhanced Bar Code Engine direction s to detect bar codes on the current image and updates the following values Height m Width a Ratio Quality For best results bar codes should be learned using the same scanner and scanner settings that will be used to process images In addition you must know the type of bar codes you are using for the Learn feature to work properly Note The Learn feature does not work with Postnet bar codes In addition the Learn mode operates on one bar code at a time You cannot learn multiple bar codes or mixed bar code types with a single Learn operation Interpret Bar Code Group Using the Interpret Bar Code option you may translate bar codes as patch code Choose a patch code from the list or select No Patch Code to disable this feature a PatchI PatchIl w Patch M a Patch IV a Patch T Patch VI Bar Size Group Under Bar Size you can type or select the Height and Width of the bar size Height The height of a bar code is the distance between the top of the bars and the bottom of the bars The minimum height is 015 inch and the maximum is 1 25 inches You can type or select the bar code height from the list Width The bar width t
90. hange the profile name type the new name 8 Click OK to save your changes under the profile name that appears in the Save Profile As window The newly saved profile becomes the active profile VirtualReScan VRS User s Guide 109 Chapter 3 Changing the Active Desktop Productivity Profile When you scan with the VRS Desktop Productivity features the most recently used profile is selected as the active profile You can change the active profile from the VRS Professional Scan window or from the Profile list in your email application You can also change it by selecting the Scan Using Profile option which is available from your Windows Desktop or Windows Explorer as well as Microsoft Outlook 2003 and Outlook XP Windows Desktop To change the active profile from your Windows Desktop do one of the following Right click and select Configure to open the VRS Professional Scan window and then select a profile from the Profiles list Right click and select Scan Using Profile and then select a profile from the list Windows Explorer To change the active profile from Windows Explorer do one of the following Right click and select Configure to open the VRS Professional Scan window and then select a profile from the Profiles list Right click and select Scan Using Profile and then select a profile from the list Microsoft Outlook 2007 To change the active profile from Microsoft Outlook 2007 open a new mail message
91. hat are available to you Usingthe VirtualReScan Administration Utility to customize the way that VRS responds to exception images For details refer to the next section Selecting an operating mode to control how often the VRS Interactive Viewer will display during a scanning session Refer to Setting the VRS Operating Mode on page 29 Selecting a profile that will produce the best possible image quality for the documents that you scan Refer to Working with Profiles on page 31 Previewing a sample image to confirm that the selected profile is the best choice for your documents Refer to Previewing Images on page 36 Using the VirtualReScan Administration Utility While you may want to scan until all pages have been processed successfully there are cases in which scanning may stop before a batch is completed You can use the VirtualReScan Administration Utility settings to control scanning behavior under specific image and scanner conditions Most of the settings are used to specify how VRS responds to exception images and reports problems to your scanning application The choices vary according to different warning or error types The VirtualReScan Administration Utility dialog box consists of three tabs Warnings tab settings related to image quality conditions a Errors tab settings that affect the VRS response to errors that occur in connection with equipment conflicts and paper transport issues Accelerated Scann
92. he Advanced Properties dialog box is a Text Definition option which you can use to set and or modify the contents of the endorser string The Text Definition button is disabled unless endorsing and or annotation is selected 148 VirtualReScan VRS User s Guide Advanced Properties Text Definition Dialog Box When the options for either Enable Mechanical Endorser Only or Enable Mechanical Endorser and Electronic Annotation are enabled selecting the Text Definition button from the Advanced Properties dialog box launches the Text Definition dialog box Use this dialog box to customize the endorser and or annotation string You can use the Text Definition dialog box to specify endorsing string settings such as Prefix selection of text and date format Location of the string relative to the top and left of the page Number of digits in the page counter Start number for the page counter Step Value increment or decrement values for the page counter Text Definition Ex Prefix Lee Page Counter Kofax Enable 5 digits Top Units 0 00 inches 1 Left Imprinting Only EC 083 pixels Increment by Left Annotation only Sample string 0 00 Kofax OK Cancel Help Figure E 2 Text Definition Dialog Box Prefix The Prefix is an optional sequence of characters that you can set to precede the rest of your imprinting string Typically the prefix consists of a text string and a date If no prefix i
93. he menu bar or toolbar You can also rearrange the order of the thumbnails by using the mouse to drag and drop them 4 Zoom Slider Use the zoom slider to increase or decrease the magnification of the thumbnail images in the viewer Move the slider to the right to zoom in move the slider to the left to zoom out 5 Accept Reject Once you are satisfied with the quality of the images in the viewing area click Accept to save them If the results in the viewing area are not acceptable to you click Reject to discard the images and close the Thumbnail Viewer VRS Thumbnail Viewer Menu Bar The VRS Thumbnail Viewer menu bar gives you access to the File menu Edit menu Scan menu and the Help menu File Menu The File menu includes options to accept or reject a document after it has scanned When you accept a document it is saved either as an attachment to your email message or it is saved to your Windows Desktop or to a folder in Windows Explorer You can use the Refresh option to update the document to reflect any adjustments applied while the document is displayed in the Thumbnail Viewer Accept Document Select this option to accept the document all pages currently displayed in the VRS Thumbnail Viewer Reject Document Select this option to reject the document all pages currently displayed in the VRS Thumbnail Viewer Refresh Select this option or select F5 to refresh the displayed document to reflect any changes
94. he physical thickness of the narrowest element in a bar code ranges from 0 010 to 0 050 inches Type or select the width from the list VirtualReScan VRS User s Guide 141 Appendix C Any Width When the bar width is unknown select this check box to allow the application to automatically determine the bar width as it searches for potential bar codes 2 to 1 Ratio Some bar code types support an optional ratio between the narrowest element and the larger elements in the code In a 2 to 1 ratio the width of the largest elements is two times larger than the narrowest element For example if the width of the narrowest element is 20 inches the width of the largest elements will be 40 inches Note The ratio setting only has meaning for Codabar Code 39 Code 93 Interleaved 2 of 5 and Linear 2 of 5 Search Direction Group The application searches for bar codes in a linear fashion examining the search area for potential bar codes With vertical bar codes for example it works across the image starting on the top edge and searches top to bottom Bar codes can be oriented on an image in four general directions You can select the 0 90 180 or 270 check box for the direction you would like to search Table C 1 Search Direction Options Orientation Direction on the Image 0 Rotated 0 degrees reads in all directions 90 Vertical rotated 90 degrees reads top to bottom 180 Horizontal rotated 180 degrees to the r
95. his check box to limit the list to scanners that are VRS certified All other scanners will be excluded from the list When this check box is not selected the scanner list includes VRS certified scanners along with scanners for which drivers are installed on your computer Scanners with configured sources Select this check box to limit the list to scanners for which sources are configured Scanners without configured sources will be excluded from the list VirtualReScan VRS User s Guide Scanner Configuration Utility As another option you can specify one of the following to indicate your preferences for viewing the list of scanners a All Select this option if you prefer an unrestricted list that includes every scanner manufacturer Manufacturer name Select this option if you prefer to restrict the list to include scanners from a specific manufacturer You select the manufacturer name Note As you position the cursor over a scanner name in the list a tooltip will display to indicate the driver type ISIS TWAIN or Kofax SCSI that supports the scanner If desired you can combine your selection for scanner manufacturer with the other filtering options to restrict the list to suit your preferences For example you could restrict the list to display only VRS certified scanners with configured sources for a specific manufacturer Scanner Configuration Utility Dialog Box Options This section explains the options that you
96. icense that is currently in effect Sets default image processing properties that go into effect when the default scanner is in use with your VRS software 5 Notice that the entries for the Current default scanner and Current default source are updated at the bottom of the Scanner Configuration Utility dialog box 6 Click Close to exit the utility The newly created source s will be available from your scanning application VirtualReScan VRS User s Guide 121 Appendix A Configuring a Scan Source Custom Method This section explains how to use the Configure Sources dialog box to configure a source for a scanner that is not certified or compatible with VRS You may need to use this method if you are using a scanning application that requires a custom source with a specific naming convention P To configure a custom source for your scanner 1 2 3 5 122 Make sure that the necessary scanner driver is installed on your computer Start the Scanner Configuration Utility From the Available Image Devices list expand the Scanners node and locate the name of the manufacturer associated with your scanner Note The scanner manufacturer list consists of VRS certified scanners as well as any scanner for which a driver has been installed on your computer Select the name of your scanner model and click Configure Sources The Configure Sources dialog box will display with the name of the scanner in the title bar F
97. ickly scan a document to be saved as an attachment to your email message Configure Configure settings scan and optionally preview the results before attaching a document to your email message The same functions with one variation are also available from the VRS toolbar which is available when you create or open an email message In place of Scan with Profile the VRS toolbar lists the active scanning profile and the attachment file name i a Fast Scan Scan with Preview S Configure Draft quality Black amp White only Filename Untitled Figure 3 5 VRS Toolbar in Microsoft Outlook Note The VRS Desktop Productivity add in for Microsoft Outlook 2003 or Outlook XP must be activated to access the VRS Scan menu and VRS toolbar as you compose an email message For details see Activating VRS Desktop Productivity Features on page 78 Important If you select Microsoft Word as your email editor in either Microsoft Outlook 2003 or Outlook XP VRS Desktop Productivity features are not available within Microsoft Outlook The Desktop Productivity options become available within Microsoft Outlook as soon as you turn off the option to use Microsoft Word as your email editor To locate this option select Tools Options and then select the Mail Format tab VirtualReScan VRS User s Guide 85 Chapter 3 Fast Scan With Fast Scan you can use default settings to quickly scan a document and attach it to an email message
98. ight reads right to left 270 Vertical rotated 270 degrees to the right reads bottom to top Quality Group The bar code Quality refers to the condition of bar code elements on an image For example sometimes the bar code elements are well defined the black bars are clearly delineated and very little noise exists on the image In some cases the black bars are too light or noise exists in the bar code s quiet zone Because these factors can affect 142 VirtualReScan VRS User s Guide Enhanced Bar Code Engine the application s ability to accurately read the bar code you can specify the quality of the bar codes being read a Good Well delineated have smooth edges and are noise free Normal Generally well delineated but may have some noise and rough edges Poor Have jagged edges or other characteristics that might make them hard to read Note For optimal results the default setting of Good should be selected Checksum Group Note Checksum verification only has meaning for Code 39 Interleaved 2 of 5 and Linear 2 of 5 bar code types It is ignored for all other bar code types Usually the last character in the bar code the checksum character helps to ensure that the bar code is valid Selecting the Enable check box in the Checksum group allows the application to perform checksum verification VirtualReScan VRS User s Guide 143 Appendix C 144 VirtualReScan VRS User s Guide Append
99. igure A 3 r e Configure Sources for Scanner A Ex Configured sources Create Standard Sources Il Help Close Figure A 3 Configure Sources Dialog Box From the Configure Sources dialog box click New The Create Source dialog box will display Figure A 4 VirtualReScan VRS User s Guide Scanner Configuration Utility Js Create Source for Scanner A x Source name Source type Software VRS ISIS scanning with Image Processing AIPE X Image formatting E Enable width alignment JPEG compression quality 82 TIFF JPEG Style Kofax Classic TIFF 6 0 Technical Note 2 Default Figure A 4 Create Source Dialog Box 6 Source name Enter the name that will be used to reference the scanner or source device from your scanning application You can assign any name if it fits within the naming conventions of your application Typically the source name corresponds to the name of the scanner or source device along witha description of the source type An example source name might be Scanner A with ISIS where Scanner A corresponds to the make and model of the scanner 7 Source type Select a source type from the list The items on the source type list correlate to the type of driver ISIS TWAIN or Kofax that supports your scanner as well as the software VRS AIPE etc that you will be using with the scanner For example if the selec
100. il Viewer before the document is saved to a folder in Windows Explorer gt To use Configure 1 2 3 Place your document in the scanner Start Windows Explorer Navigate to the folder where you want to save the scanned document and then right click to open the context menu From the context menu select Configure The VRS Professional Scan window is displayed E VRS Professional Scan Profiles Normal quality Color or Black amp White Md Save As Delete File Name Untitled B Scanner Settings l File Options Scan with Preview Cancel Figure 3 9 VRS Professional Scan window Use the Profiles list to select a profile that is appropriate for the type of document to be scanned Note To update or remove a profile see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111 In the File Name field do one of the following to specify the name for the attachment Accept the name as shown Enter anew name VirtualReScan VRS User s Guide 103 Chapter 3 104 Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled 0001 Untitled 0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For
101. ile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 Do one of the following a Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer VirtualReScan VRS User s Guide VRS Desktop Productivity Features ClickScan to scan the document and attach it to your mail message without previewing the results If you select Scan with Preview the document is saved to the specified folder as soon as you click Accept in the VRS Thumbnail Viewer If you select Scan the document is saved immediately to the folder that you specified Scan Using Profile You can use Scan Using Profile to apply a profile and quickly scan a document that is saved to a folder in Windows Explorer gt To select Scan Using Profile 1 Place your document in the scanner 2 Start Windows Explorer and navigate to the folder where you want to save the scanned document Right click to open the context menu 4 From the context menu select Scan Using Profile to view the list of available scan profiles 5 Select the profile that is that is appropriate for the type of document to be scanned The profile is applied as the document is scanned and saved to the folder that you specified VirtualReScan VRS User s Guide 105 Chapter 3 VRS Desktop Productivity Profiles While any VRS Desktop Productivity add in is activated you can scan documents using one of the six p
102. in the VRS Thumbnail Viewer where you can optionally apply image quality adjustments before the document is attached automatically to your email message For more information refer to VRS Thumbnail Viewer on page 112 The document is scanned using the profile and file name that are currently selected in the message ribbon Note Scan settings and attachment file name options cannot be modified using Scan with Preview The settings for the selected profile are applied and the scanned document is assigned the name of the selected file name The Configure option in the message ribbon supports the ability to adjust scan settings and file name options gt To use Scan with Preview 1 Place your document in the scanner 2 Start Microsoft Outlook 2007 3 Create or open a mail message and then select the VRS Scan tab 4 From the Profile list select a scanning profile that is appropriate for the type of document to be scanned 5 From the File Name list do one of the following to specify the name for the attachment Accept the name as shown Enter anew name Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more informa
103. inance color information or UV may be selected if desired from the drop down list The choices for YUV may vary by scanner When the JPEG Compression Enabled check box is clear the Quality YUV and quality Value choices are disabled VirtualReScan VRS User s Guide Advanced Properties Picking Rectangle Panel You can use the Picking Rectangle panel to select a portion of an image to be scanned or processed effectively cropping out unwanted data This feature is only available for certain scanners The Picking Rectangle panel consists of two groups of settings Front Side and Back Side If a scanner supports duplex scanning you may select picking rectangle settings for the front or the back side or both For simplex scanners only the Front Side settings will be available the Back Side options will be dimmed Advanced Properties Ex Endorser Picking Rectangle Color Front Side peng Rectangle V Enabled Top 0 00 Rotation About 9 English in Left 0 00 Pixels Width 0 00 Height 0 00 f Back Side V Enabled Top 0 00 9 English in Left 0 00 Piels Width 0 00 Figure E 4 Advanced Properties Dialog Box Picking Rectangle Panel You can use the Picking Rectangle panel to enable and set the following Unit of measurement to be used via the English or Pixels options Placement of the picking rectangle on the document more specifically the distance from the top and left off
104. ing tab settings that you can use to maximize the speed of your scanner 18 VirtualReScan VRS User s Guide e VirtualReScan Administration Utility tol m E Wamings Errors Accelerated Scanning Warming Threshold Action Brightness Out of Range 35 Ignore Error Contrast Out of Range 40 Ignore Error Color Confidence Out of Range 50 Ignore Error Figure 2 13 VirtualReScan Administration Utility Dialog Box Save Cancel Operating VRS The default settings for VRS provide optimal scanning and accurate data capture for a wide range of documents For most situations it should not be necessary to adjust the default settings which are listed in Table 2 1 Table 2 1 VirtualReScan Administration Utility Dialog Box Default Settings Tab Warning Error Threshold Action Setting Type Warnings Brightness Out of 30 Interactive NA Range 1 Ignore Error Warnings Contrast Out of 40 Interactive NA Range Warnings Color Confidence 50 Interactive NA Out of Range Errors Auto Crop NA Ignore Error NA Failure Page Boundary Not Detected Errors Auto Deskew NA Ignore Error NA Failure Errors Paper Jam NA Auto Resolve NA Errors Out of Paper NA Auto Resolve NA Errors Cover Open NA Auto Resolve NA VirtualReScan VRS User s Guide 19 Chapter 2 Table 2 1 VirtualReScan Administration Utility Dialog Box Default Settings continue
105. ing with VRS In the Action column select the desired VRS response for each error type To change the setting click in the Action box and select the new setting from the list VirtualReScan Administration Utility fo amp ea Wamings Errors Accelerated Scanning Action Auto Resolve Paper Jam Out of Paper Auto Resolve Cover Open Auto Resolve Auto Crop Failure Page boundary not detected Ignore Error Ignore Error Save Cancel Figure 2 15 VirtualReScan Administration Utility Errors Tab Auto Deskew Failure Table 2 4 Error Types Description Paper Jam Paper jam occurs in the scanner paper path Multifeed Multiple pages have been pulled into the transport VirtualReScan VRS User s Guide 23 Chapter 2 24 Table 2 4 Error Types continued Error Description Out of Paper No paper is available to scan Cover Open Scanner cover is not closed securely Scanner Offline The scanner is not ready to scan Feeder Timeout The document feeder tries but is unable to move the page for a period of time that exceeds the ADF timeout setting Scanner Stop Key The user presses the OI STOP key on the scanner causing an immediate transport stop and pages are left somewhere in the transport Scanner Page Sensor The sensor detects an unexpected page sensor transition during scanning such as a hole in the docum
106. ings 44 TWAIN interface 15 TWAIN source types 131 U UPC A 139 UPC E 139 Upgrade Now 74 User s guide 45 V VCDemo 75 Version information 45 VRS automatic image enhancement 1 configuration 18 default settings 1 documentation set ix manual image enhancement 1 operating 7 Professional features 42 45 VRS Adjustment Controls Background panel 63 Blank Page panel 65 Clarity panel 49 Color panel 61 Noise panel 55 Skew panel 57 VRS Administration Utility Accelerated Scanning tab 18 25 Errors tab 18 23 Warnings tab 18 20 VRS Advanced Properties dialog box About panel 157 Color panel 153 VirtualReScan VRS User s Guide Index Endorser panel 148 Picking Rectangle panel 155 Rotation panel 156 VRS Desktop Productivity Add in Manager 75 78 VRS Desktop Productivity profile settings 106 VRS Desktop Productivity profiles 106 changing 110 creating 107 removing 111 updating 109 VRS Interactive Viewer 21 25 VRS ISIS interface 13 VRS Professional features Kofax Demo stamp 69 VRS Professional Scan 116 VRS Quick Start Guide 75 VRS Scan menu Microsoft Outlook 2003 or XP 85 VRS Scan tab Microsoft Outlook 2007 79 VRS Thumbnail Viewer 112 menu bar 113 toolbar 115 VRS TWAIN interface 15 VRS workflow diagram 2 W Warning types 21 Brightness Out of Range 21 Color Confidence Out of Range 21 Contrast Out of Range 21 Warnings tab 18 20 Windows Desktop Configure
107. is assigned to the attachment The Configure option supports the ability to update scan settings and file name options VirtualReScan VRS User s Guide 91 Chapter 3 92 gt To use Fast Scan 1 2 3 4 Place your document in the scanner Start Lotus Notes From the menu bar select Actions Fast Scan As the document is scanned a new mail message is created The scanned document is automatically saved as an attachment to the new message Note The first time you use the VRS Desktop Productivity features the base file Untitled is selected by default As you scan subsequent documents VRS appends numeric sequence to the base file name Untitled 0001 Untitled 0002 and so on unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 Complete the message and click Send Scan with Preview With Scan with Preview you can scan and preview the results before attaching a document to a new email message The document is displayed in the VRS Thumbnail Viewer where you can optionally apply image quality adjustments before the document is attached automatically to your email message Note You cannot use Scan with Preview to update scan settings and attachment file name options The Configure option supports the ability to update scan settings and file name options P To use Scan with Preview 1 2 3 Place your
108. ith consistent quality try to apply various levels of the speckle removal filters a If the filter removes part of the characters even at low levels of the speckle removal filter apply the rules for mixed batches Filling Holes When scanning pages with marks from notebook holes or tractor feed holes you may prefer not to retain the hole marks in the scanned image If you select the Fill Holes check box VRS will automatically fill in the hole marks on the images with the background color of the surrounding area Note This feature is supported with scanners that produce images with a black background gt To update the Noise panel settings 1 From the VRS Adjustment Controls select the Noise panel 2 Use the Line Filter slider to select the amount of thinning thickening to apply to image elements Move toward Thin for image elements ballooned or blended together a Move toward the Thick setting for image elements too thin or too light 3 Use the Speckle Removal Filter slider to remove unwanted black dots a Move the slider toward Small if removal of small dots will achieve the desired image quality a Move the slider toward Medium if removal of small and medium dots will achieve the desired image quality 56 VirtualReScan VRS User s Guide Operating VRS a Move the slider toward Large if removal of small medium and large dots will achieve the desired image quality Moving the slider too far to the right may in
109. ix D Patch Code Recognition Introduction Patch codes can be used to separate documents stop the scanner or change the scanner mode The patch code itself is a pattern of horizontal black bars resembling a bar code the size of a full page VRS supports patch code recognition in ImageControls applications with a VRS Workgroup license or a VRS Production license In addition any configuration that includes an Adrenaline 650i scanner controller will support patch code recognition in ImageControls applications The Patch Code Properties dialog box Figure D 1 can be used to enable disable or specify the location of a patch code In VCDemo the Patch Code dialog box is accessed via the Imaging menu Other patch code options are set from the Units option on the File menu in VCDemo Note When using VRS with a certified scanner the options will be grayed in the Stop On Patch Code group Figure D 1 Patch Code Properties Advanced Detection Left Offset To Center of 6 00 Patch Code in ae Stop On Patch Code Enable Scan Stop Patch Code roll ENSE Pate Cancel Figure D 1 Patch Code Properties Advanced Dialog Box VirtualReScan VRS User s Guide 145 Appendix D Using the Patch Code Properties Dialog Box Use the following options to enable patch code detection Enable Select the Enable check box to take advantage of the patch code detection feature Left Offset to Ce
110. k Delete 4 Click Yes in response to the confirmation prompt The profile name is cleared from the list If the deleted profile was the last profile to be used the next available recently used profile is selected as the active profile Otherwise the default profile Normal quality Color or Black amp White is selected as the active profile VirtualReScan VRS User s Guide 111 Chapter 3 VRS Thumbnail Viewer 112 When you select the Scan with Preview option while using the VRS Desktop Productivity features your document is scanned and the results are displayed in the VRS Thumbnail Viewer In the Thumbnail Viewer you can zoom in or zoom out to inspect the results and then apply image quality adjustments if necessary You can also scan additional pages from the VRS Thumbnail Viewer File Edit Scan Help v OO e R O Accept Reject Refresh Rescan ScantoEnd Delete Swap Rotate90 Rotate180 Rotate270 CleanImage Help Figure 3 10 VRS Thumbnail Viewer i Menu Bar Use the menu bar to select options that affect the appearance of the thumbnail images 2 Toolbar Use the toolbar to select shortcuts to the options that affect the appearance of the thumbnail images 3 Viewing Area The viewing area displays thumbnails that represent the pages in the scanned document VirtualReScan VRS User s Guide VRS Desktop Productivity Features You can edit the thumbnails using the functions in t
111. lists a range of magnification settings that can be applied to the images that display in the image viewing area of the VRS Interactive Viewer 2596 50 75 100 Actual 200 Double v Fit Window Figure 2 27 VRS Interactive Viewer Zoom Menu From the Zoom menu you can select an option to magnify or reduce the image that appears in the left pane of the VRS Interactive Viewer You can also adjust the image view with a Usi a View part of the image by clicking and dragging the selection rectangle the left and right mouse buttons ng the left mouse button you can do the following across the area you want to magnify Restore the image to the standard view by double clicking the image a Using the right mouse button you can do the following You can also adjust the image magnification setting by using the Zoom tool on the Once you have zoomed in on an image click and drag or pan the image in the viewing pane VRS Interactive Viewer toolbar Refer to Zoom Tool on page 46 VirtualReScan VRS U ser s Guide 43 Chapter 2 Profile Menu You can use the Profile menu to create and manage VRS profiles Each profile represents a saved combination of settings on the panels in the VRS Adjustment Controls A profile works like a memorized strategy for image correction and enhancement With the exception of the Default settings profile which is predetermined and automatically included in your VRS ins
112. lts Use this option to restore the VRS default settings for the selected scanner and set it as the default VRS source Before selecting this option sources must already exist for the specified device For details refer to Restoring VRS Default Settings on page 132 Refresh List Use this option to update the list of devices This option is useful if changes affecting the list such as addition or deletion of drivers have been made during the current session Help Use this option to access the online Help topic for the Scanner Configuration Utility dialog box Close Use this option to exit the Scanner Configuration Utility VirtualReScan VRS User s Guide Scanner Configuration Utility Configure Sources Dialog Box Options In previous sections the procedures were described for creating standard VRS sources as well as custom sources Regardless of the source type you can use the Configure Sources dialog box Figure A 8 to view the list of sources that have been configured for the device that is currently selected in the Available image devices list in the Scanner Configuration Utility dialog box Configure Sources LX Configured sources Y Scanner A with SVRS Scanner A with SVRS with AIPE Scanner A without SVRS et Scanner A without SVRS with AIPE Create Standard Sources Beo Close Figure A 8 Configure Sources Dialog Box Options If your sources were created by selecti
113. mation see File Name Formatting on page 118 6 Complete the message and click Send Configure The Configure option gives you access to the VRS Professional Scan window which serves as a single screen scanning application From the VRS Professional Scan window you can modify profile settings scanner settings and attachment options before scanning a document Also you can optionally preview the results in the VRS Thumbnail Viewer before the document is attached to a new email message gt To use Configure 1 Place your document in the scanner 2 Start Lotus Notes 3 From the menu bar select Actions Configure The VRS Professional Scan window is displayed VirtualReScan VRS User s Guide 93 Chapter 3 94 9 VRS Professional Scan mj Profiles Normal quality Color or Black amp White Z Save As Delete File Name Untitled Scanner Settings File Options Scan with Preview Cancel Figure 3 7 VRS Professional Scan window Use the Profiles list to select a profile that is appropriate for the type of document to be scanned Note To update or remove a profile see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111 In the File Name field do one of the following to specify the name for the attachment Accept the name as shown Enter anew name Note The first time you use the VRS Desktop Prod
114. mmands may vary according to the features supported by your VRS license and your scanner If you access the VRS Interactive Viewer while using the Desktop Productivity features Help is the only selection on the menu bar Table 2 8 VRS Interactive Viewer Menu Commands Menu Command Description Keyboard Shortcut Zoom menu Open the Zoom menu Alt Z Profile menu Open the Profile menu Alt P Profile Save As Open the New Profile dialog box Alt P A Ctrl N Profile Save Save a profile Alt P S Ctrl S Profile Organize Open the Organize Profiles dialog box Alt P O Ctrl1 O Tools menu Open the Tools menu Alt T Tools Scanner Driver Open the Advanced Settings dialog box or the Alt T S Settings Advanced Properties dialog box Tools Enable Activate VRS Professional features in Alt T P Professional Features Demo demonstration mode VirtualReScan VRS User s Guide Table 2 8 VRS Interactive Viewer Menu Commands Operating VRS Menu Command Description Keyboard Shortcut Help menu Open the Help menu AlttH Help VRS Help Open the VRS online Help system AlttH H Help User s Guide Open the VRS User s Guide in PDF format not AlttH U available while Desktop Productivity features are active Help About VRS Open the About dialog box which includes VRS AlttH V version and license information along with contact information for Kofax Image Products Zoom Menu The Zoom menu
115. more information see File Name Formatting on page 118 To view or update the scanner settings click Lt to display the options and adjust the following settings as appropriate Color Select the option that corresponds to the mode in which you want to save the document Color Black amp White or Grayscale Quality Select the desired resolution as Draft 150 dpi Normal 200 dpi or High 300 dpi Sides Select Single to scan one side of a document select Double to scan both sides of a document Ignore Blank Sides Select the check box to retain blank pages Clear the check box to automatically discard blank pages Feeder Select ADF or Flatbed to indicate whether you plan to scan with the scanner s automatic document feeder or the flatbed feeder Note If you update the Scanner Settings the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 To view or update the File Options click lt to display the settings and then select the file type appropriate for your scanned document PDF default JPEG Bitmap PNG Single page TIFF or Multi Page TIFF For more information about file names and file types see File Name Formatting on page 118 Note If you update the File Options the current profile is affected and a notation is placed under the currently selected prof
116. mum value is zero but the endorsing string is never printed less than 20 mm from the top of the page The maximum is dependent on paper size Whole numbers are required when entering pixels and millimeters When values are in inches however they can be entered in 01 inch increments The Left edit box is disabled grayed out unless annotation is selected Note Not all scanners allow you to select a top and or left position for your endorser string Refer to your scanner documentation for more information On the right side of the Text Definition dialog box is the Page Counter group which is used to enable the page counter specify a starting number for your automatic endorser annotation counter set the number of digits to use and determine the amount by which the counter will be incremented Enable Select the Enable check box to activate the Page Counter feature When the Enable check box is clear all other elements in the Page Counter group are disabled Digits The page counter length can be specified via a drop down list which is available only when the Enable check box is selected The available values depend on the scanner as well as on the installed endorsing hardware Table E 4 lists the maximum number of digits per scanner and the resulting counter value The list contains only the available VirtualReScan VRS User s Guide 151 Appendix E 152 values for page counter length Select None if you do not wish to increme
117. n and then click Retry to proceed Scanning from Microsoft Outlook 2007 The VRS Desktop Productivity add in for Microsoft Outlook 2007 gives you the ability to scan and attach a document directly into an email message as you compose it Once the add in is activated a VRS Scan tab is available from the ribbon when you create or open an email message EE e 3 Wo C amp 9 Untitled Message HTML Eo CS Message Insert Options Format Text VRS Scan 7 4 o Profile Draft quality Color or Black amp White M NJ EN B File Name Untitled Fast Scan with Configure Scan Preview VRS Professional E Con Send Subject Figure 3 2 VRS Scan Tab in Microsoft Outlook 2007 i 8l From the VRS Scan tab the following scanning options are available FastScan Quickly scan and attach a document to your email message using default settings Scan with Preview Scan and preview the results before attaching a document to your email message Configure Configure settings scan and optionally preview the results before attaching a document to your email message The VRS Scan tab also lists the active scan profile and the file name that will be assigned to the email attachment VirtualReScan VRS User s Guide 79 Chapter 3 Note The VRS Desktop Productivity add in for Microsoft Office Outlook 2007 must be activated to access the VRS Scan tab as you compose an
118. n at low resolutions such as 200 DPI Suppresses any background or noise to yield smaller image file sizes during image optimization thus reducing storage requirements In addition VRS offers a range of other features to help you ensure the highest level of quality for every scanned image Despeckling Gamma correction Character dilation erosion Long paper support Access to advanced properties a White background cropping and deskew VirtualReScan VRS User s Guide 3 Chapter 1 VRS Professional Features In addition to the basic feature set VRS supports a set of Professional features which include the following Desktop Productivity a Automatic color detection Background smoothing a Auto orientation Blank page detection and deletion a Automatic checking for product updates Advanced clarity setting QC Later mode for Kofax Capture formerly Ascent Capture users Unlimited access to VRS Professional features is available to all users with the following VRS license categories Desktop Workgroup and Production Limited access to VRS Professional features is available to users who have the VRS Basic license With a VRS Basic license you can preview the VRS Professional features by using them in demonstration mode For details refer to Enabling the Professional Features Demo on page 69 For details about individual VRS Professional features refer to Operating VRS on page 7 For informa
119. ncements that greatly reduce errors related to image quality or recognition 3 Manual Image Enhancement VRS provides interactive controls for cases in which you want the ability to modify an image manually You determine the best settings only once for the documents you scan and VRS does the rest Whether you choose to let VRS work completely on its own using the superior default settings or make image adjustments yourself you can be certain that every scanned image will meet the highest standards Note VRS is equipped with context sensitive online Help Press F1 to get on screen assistance with crucial tasks without leaving the application VirtualReScan VRS User s Guide 1 Chapter 1 Scanning Application QD VRS VirtualReScan Scanner Using VRS to Scan and Process an Image Figure 1 1 VRS Image Processing Workflow VRS Image Processing Workflow VRS works hand in hand with your scanning application and scanner When you initiate a scan request from the scanning application VRS evaluates and processes the request based on the image type color bitonal or grayscale Once the image is scanned VRS applies adjustments as appropriate and then sends the processed image back to the scanning application Figure 1 1 Basic Features With VRS you can ensure that every scanned image meets your quality standards While VRS is designed to make production scanning easier and more cost effective VRS also
120. nd apply custom settings The standard profiles cannot be changed or removed The name of each profile listed in the following table describes its purpose Table 3 1 VRS Desktop Productivity Default Profiles Profile Name Output Color Mode DPI Default File Type Draft quality Black amp White only Black amp white 150 PDF Draft quality Color or Black amp White Auto detect 150 PDF Normal quality Black amp White only Black amp white 200 PDF VirtualReScan VRS User s Guide VRS Desktop Productivity Features Table 3 1 VRS Desktop Productivity Default Profiles Profile Name Output Color Mode DPI Default File Type Normal quality Color or Black amp White Auto detect 200 PDF High quality Black amp White only Black amp white 300 PDF High quality Color or Black amp White Auto detect 300 PDF Automatic Color Detection is applied with the three Color or Black amp White profiles VRS automatically detects whether the document is color or black amp white and scans accordingly In addition to the settings outlined in the preceding table the following settings are active with the standard profiles Paper size is maximum a Duplex a Portrait page orientation Automatic Document Feeder ADF Background Smoothing for profiles that support color a Auto Brightness Ignore Holes a Edge Cleanup a Auto Deskew Auto Crop Auto Orientation a Advanced Clarity
121. ng the Set as Default option on the Scanner Configuration Utility dialog box you may not need to use the Configure Sources dialog box unless you want to use one of the following options Set Device Default Source Use this option to specify the source in the Configured sources list as the default source for the currently selected device Each device has its own default source which may differ from the default source associated with the current default device a New Use this option to open the Create Source dialog box which is used to add a new source For instructions refer to Configuring a Scan Source Custom Method on page 122 Delete Use this option to remove the source that is currently selected in the Configured sources list Properties Use this option to display or update image formatting properties associated with options such as JPEG compression Typically it is not necessary to use these settings unless you are instructed to do so by Kofax Technical Support Create Standard Sources Use this option to create a set of standard VRS sources for the selected device You can also create a set of standard VRS VirtualReScan VRS User s Guide 129 Appendix A sources by selecting the Set as Default option from the Scanner Configuration Utility dialog box Help Use this option to access the online Help topic for the Configure Sources dialog box Close Use this option to exit the Configure Sources dial
122. nt the counter Table E 4 Maximum Page Count per Scanner Endorser and or Page Fujitsu fi 4990C Fujitsu fi 4860C Bowe Bell Counter Howell Spectrum 16 bit endorser 5 65 535 65 535 NA digits drop down list is disabled 24 bit endorser 5 or 8 99 999 and 16 777 215 99 999 and 16 777 215 NA digits respectively respectively 1 to 10 digits 5 digits NA NA The n digit page is the default counter will roll over at 10 n 1 Start At The starting page counter value is set to 1 initially but it may be reset using the Start At text box When you start a new batch the Page Counter Starting Value is the next number in the sequence based on the final page counter value from the previous batch Again you are free to enter a new value into the Start At text box instead Step Value Select from the Step Value drop down list to determine how the automatic endorser annotation counter is incremented on every page The counter should be set based on the documents being scanned how the batches are organized and specific user needs The following Step Values are available from the drop down list Increment by one default Increment by two a Decrement by one Decrement by two Note Decrementing is not available with all scanners Other Elements on This Dialog Box The text displayed under Sample String shows how the current imprinting text will look with any optional date stamp or counter e
123. nter of Patch Code The Left Offset to Center of Patch Code is a value you select from the left edge of the page to define a point near the center of the patch code The offset value allows the patch code detection feature to quickly locate the patch code on the page This offset can be any value in inches between 0 and the maximum page width A value of 0 specifies searching anywhere in the horizontal direction for a patch code All patch codes are made up of narrow and wide bars as follows a The narrow bars must be 0 08 inch in height The wide bars must be 0 20 inch in height a The entire patch code must be 0 80 inch in height Theentire patch code should be at least 2 0 inches in width To be detected patch codes must be positioned correctly on the page The patch code must be horizontal It must be located at least 0 20 inches from the leading edge of the image It must not extend beyond 3 75 inches from the leading edge of the image In compliance with the patch code specification for duplex scanning operations patch codes are only detected on the front side of a page Patch codes on the back side of a page are ignored Note As an alternative to using patch codes you can specify that a bar code be interpreted as a patch code as well as a bar code This might be useful for example if there is always a bar code on the first page of each document The Bar Code Properties dialog box is used to configure bar codes fo
124. o sessiies uae eT Skies Pave EE PRI RYD OP PLEERY NN 74 VRS Desktop Productivity Add in Manager 0000 75 Scanner Configuration Utility 75 VCDemo omswetes cigs P RETEORRRAN GOWER ERTL RE RE UR EU E RE RAS 75 VRS Quick Start Guide 249442 99 E PI ROREM PESE DERE NE 75 3 VRS Desktop Productivity Features 000 20sec eee eee 77 Activating VRS Desktop Productivity Features 00000 cece eee 78 Scanning from Microsoft Outlook 2007 0 2 79 Fast SCan 22554 edad e di RE PRG PERO NE RYDCHP CC Liens ERENER A 80 scan with Preview us ee e eR REL E RR RU PISO KE E REG E Shee ries 81 onda ec LC EE 82 Scanning from Microsoft Outlook 2003 or Outlook XP 0 eee eee 84 Fast Scan p MED 86 Scan with Preview 222 atte teal ede E Read ed aee E PIRE RR Re anes 86 Scan with Profilen pse ossurepipekerexxr e rete ri ter bob dd e eben 88 VirtualReScan VRS User s Guide v Contents COMP SUITE cuenucipti erebi Goa age Sheesh ele miele ROn Ea CHE seat 88 Scanning from Lotus Notes 91 Fast Stat speu reserpine ki deketa petaee eves eeeteedes ot ee ree eee eee T m 91 Scan with Preview iussa vis youn Cade Shwe UE AERE PUER ERA CER 92 COnR ISUTe i elscneRE e REPRE HPETUERES RU PRENRE OE EDEN ER AM Eb redes 93 Scan Using Protile 2 ome AREE REPRE eae RE Hes 96 Scanning from Your Windows Desktop sssssssssssseee 96 Fast Scat M EET 97 Scan with Preview a teer R
125. oft Outlook 2003 or Outlook XP 3 Create or open a mail message 4 From the VRS Scan menu select Scan with Profile to view the list of available scan profiles 5 Select the profile that is that is appropriate for the type of document to be scanned The document is scanned and automatically saved as an attachment to the email message you are composing Configure This option gives you access to the VRS Professional Scan window which serves as a single screen scanning application From the VRS Professional Scan window you can modify profile settings scanner settings and attachment options before scanning a document You can also scan and optionally preview the results in the VRS Thumbnail Viewer before attaching the document to your email message VirtualReScan VRS User s Guide VRS Desktop Productivity Features gt To use Configure 1 2 3 4 Place your document in the scanner Start Microsoft Outlook 2003 or Outlook XP Create or open a mail message Do one of the following m From the VRS Scan menu select Xg Configure m From the VRS toolbar click g Configure The VRS Professional Scan window is displayed Wd VRS Professional Scan Profiles Normal quality Color or Black amp White V Save As Delete File Name Untitled B Scanner Settings File Options mr Figure 3 6 VRS Professional Scan window Use the Profiles list to select a profile that is appropriat
126. og box Restoring VRS Default Settings 130 The VRS default settings have been carefully chosen to ensure that VRS excels with a wide range of documents and scanners without requiring adjustments A unique set of VRS property settings is available for each VRS certified scanner and they go into effect when that scanner is in use In the day to day use of VRS the default settings may inadvertently be altered From the Scanner Configuration Utility you can use the Restore VRS Defaults function to restore the VRS original default settings for the selected device and also set it as the default scanner source In earlier versions of VRS the Restore Default Values RDV utility was used to reset VRS default values The RDV utility has been discontinued and replaced with the Restore Default Values function in the Scanner Configuration Utility If you have a copy of the RDV utility from an earlier release the utility will automatically be removed when you install Kofax Capture 8 0 or VRS 4 2 gt To restore VRS default settings 1 From the Scanner Configuration Utility dialog box use the Available image devices list to locate the scanner that you have configured for use with VRS 2 Select your scanner from the list 3 Click Restore VRS Defaults Note The Restore VRS Defaults function is not available unless sources have been configured for the selected scanner Notice that the Current default scanner and Current default
127. ols select the Color panel Select the Enable Detection check box if you want to enable Automatic Color Detection If this check box is not selected a color image is always returned when you scan in color mode regardless of the extent of the color content in the document Adjust the Color Sensitivity setting possible values range from 1 to 100 by doing one of the following Move the slider to the left to decrease the likelihood of detecting a color document Move the slider to the right to increase the likelihood of detecting a color document Click the arrows of the text box to increase or decrease the Color Sensitivity value Click in the Color Sensitivity text box and type a value Select the Detect Small Color Areas check box if you want to enable the function that is used to detect small amounts of color such as a date stamp or small amounts of highlighter text on otherwise bitonal documents If this check box is not selected the scanner may not detect small amounts of color Adjust the Color Area Sensitivity setting possible values range from 1 to 100 by doing one of the following Move the slider to the left to decrease the likelihood of detecting small amounts of color Move the slider to the right to increase the likelihood of detecting small amounts of color Click the arrows of the text box to increase or decrease the Color Area Sensitivity value Click in the Color Area Sensitivity text
128. ons The default QC mode is On Errors The default value for the Hardware Warnings setting is on checked Once selected a QC mode setting and the Hardware Warnings setting stay in effect until they are changed even across scanning sessions The operating mode selections are unique for each VRS user on your computer On Errors The VRS Interactive Viewer will open only in connection with exception conditions for which the action selection in the VirtualReScan Administration Utility is Interactive refer to Using the VirtualReScan Administration Utility on page 18 After you install VRS On Errors is the default operating mode selection Exception images typically account for five percent or fewer of the documents that are scanned with VRS First Page The VRS Interactive Viewer will always open when you scan the first page of a batch You can use this mode to verify the effect of the active VRS profile or to make adjustments before proceeding with subsequent documents in a batch In this mode you use the first page in the batch to verify the VRS Adjustment Controls settings Every Page The VRS Interactive Viewer will open after each document scans or with duplex scanning after each document side scans This mode can be used for small batches of extremely complex documents that require individual adjustments The need to select Every Page operating mode is unusual because VRS has the ability to process a wide range of docum
129. ontrast is set high enough since there is ultimately a transition from the tape to the paper surrounding it Manual Image Adjustment VRS provides the option to manually adjust the settings for an image or images You can use the Clarity panel to make the adjustments Brightness Contrast Custom Control The Clarity panel includes custom controls visual markers to assist you in identifying the optimal range for brightness and contrast VirtualReScan VRS User s Guide Operating VRS Brichtness and Contrast Brightness Brightness 50 z Current brightness setting Acceptable range of brightness and contrast Contrast 43 Current contrast setting Figure 2 36 Brightness Contrast Custom Control The Brightness Contrast custom control indicates the current value of the Brightness setting by means of a horizontal solid black line The Brightness Contrast custom control indicates the current value of the Contrast setting by means of a vertical solid black line When Auto Brightness is enabled the black lines along with the slider are automatically adjusted to reflect the automatic brightness adjustment The Brightness Contrast custom control indicates the current acceptable range of detected brightness and detected contrast values by means of a rectangle with solid blue lines This box shows you the region of acceptable Brightness and Contrast values The box is centered on the 50 50 baseline settings for Brightness and Contra
130. or color dropout are disabled for some scanners that support single sided scanning only JPEG Joint Photographic Expert Group is a standardized image format designed to compress color and grayscale images In the JPEG Compression group of the Color panel you can activate JPEG compression via the Enabled check box When the VirtualReScan VRS User s Guide 153 Appendix E 154 Enabled check box is selected you may then select an image quality level of Good 65 Better 80 Best 95 or Custom When the Custom image quality level option is selected both a YUV value and a Custom JPEG Compression Value may be set The Custom value has a range of 1 to 100 with a default of 65 As a very general example setting the JPEG Compression Value at 100 would probably compress the image so lightly that it would be near its original size a JPEG Compression Value of 10 however could result in major data loss You may type a custom quality JPEG Compression Value into the text box provided or use the up and down arrows to select a value Because results from the Custom JPEG Compression value cannot be predicted with certainty use this setting with caution The key is to achieve an agreeable balance between better performance through optimum compression and quality of the images Avoid compression that speeds up scanning yet loses necessary data YUV a color encoding scheme involving luminance frame and field brightness or Y and chrom
131. ox The Kofax VRS ISIS interface will launch Figure 2 8 Under General select settings such as the paper source DPI mode and paper size If desired click New to create a profile to save the settings for future use a Atthe New Profile dialog box type a name for the profile in the text box b Type the filename for the profile into the text box New Profile Profile Name Default profile Filename Default Cancel Figure 2 10 Kofax VRS ISIS Interface New Profile Dialog Box VirtualReScan VRS User s Guide Operating VRS 5 Click OK to close the New Profile dialog box or click Cancel to exit without making any changes In the future you can change a profile by selecting it updating the settings under General and then clicking Save You may also load a profile by selecting it and clicking Restore from the Kofax VRS ISIS interface Likewise you remove a profile by selecting it and clicking Delete 6 Start the scanning process Kofax VRS TWAIN Interface The Kofax VRS TWAIN interface serves as a connection between VRS and your TWAIN application In most cases the Kofax VRS TWAIN interface will automatically display when you select the Kofax Software VRS TWAIN scanner source from your TWAIN scanning application Kofax VRS Scanner A with SVRS Ea Profiles Default profle Save Delete General Source ADF rientation Portrait Resolution DPI 300 Paper Size US Letter X Color Mode Black
132. pear next to your selection v On Errors First Page Every Page DISABLED v Hardware Warnings Figure 2 18 QC Modes 4 Proceed with your scanning session VirtualReScan VRS User s Guide Operating VRS Working with Profiles With VRS you can scan documents and accurately capture data in the shortest time possible using the default settings which have been carefully chosen to allow VRS to excel at a wide range of documents without adjustments However some document types may pose a challenge and they may require custom adjustments If you expect to work with a high volume of problematic or challenging documents the best solution may be to create a profile that contains custom settings Important The scan profiles used for the core VRS product are not the same as the profiles used with the Desktop Productivity features The Desktop Productivity profiles are available only if you have activated the VRS Desktop Productivity features See VRS Desktop Productivity Features on page 77 In VRS a profile consists of a saved combination of settings from the VRS Adjustment Controls refer to Using the VRS Adjustment Controls on page 48 A VRS profile is the equivalent of a memorized strategy for image correction and enhancement VRS includes one default profile that can be used to process a range of document types VRS uses the default profile unless you define and select another profile The profile selection is unique
133. plex mode VRS can detect and delete a blank page based on its assessment of the content You use the Content Sensitivity setting to control how sensitive VRS is to page content For example you can configure VRS to ignore small amounts of content such as speckles As a result a speckled page is considered blank resulting in automatic VirtualReScan VRS User s Guide 65 Chapter 2 66 removal if blank page deletion is enabled You can also configure VRS to detect small amounts of content in which case the same speckled page may not be considered blank and it would not be deleted When VRS evaluates the page content the background color is ignored Depending on the content sensitivity setting VRS may fail to identify a blank page if it contains marks caused by holes such as notebook paper holes near the edge of the paper You can avoid this issue by selecting the Ignore Holes option With Ignore Holes selected VRS can successfully detect a blank page even if it contains hole marks near the edges Some scanner and scanning applications include their own blank page deletion feature If you are using VRS with such a scanner we do not recommend that both blank page deletion features be enabled at the same time For best results select blank page deletion from VRS and turn off the counterpart feature With ImageControls scanning applications you can enable VRS blank page detection without deletion In this case the scanning applic
134. pplication is VirtualReScan Interactive Viewer Status Mode Stop 8 fon Zoom Profile Help EUS Siem c VRS Adjustment Controls Clarity a Noise Skew J Blank Page J Blank Page Detection V Enable Detection V Delete Blank Pages Content Sensitivity Low High Bi 50 This Blank Page j d Ignore Holes Will Be Deleted Page Detected As Blank Comes Gis Left mouse button Click and drag to zoom double click to fit w Size 1691x 2203 Skew 0 56 Brightness 40 Contrest 45 Bitonal Speckles 0 Figure 2 44 Message Indicating that Blank Page will be Deleted Enabling the Professional Features Demo The Enable Professional Features Demo command appears on the Tools menu only if you have a VRS Basic license If you have a VRS Desktop Workgroup or Production license access to VRS Professional features is already included in your installation You can use the Enable Professional Features Demo command to enable a demonstration of VRS Professional features While this mode is enabled you have access to the VRS Professional features and a Kofax Demo Mode stamp is placed on any images that you scan VirtualReScan VRS User s Guide 69 Chapter 2 70 Once the VRS Professional Features Demonstration is enabled the VRS Interactive Viewer will be refreshed and options on three additional panels will be available from the VRS Adjustment Controls Color Backgroun
135. provides the same advantages for all types of scanning situations Through instant detection of poor image quality VRS performs automatic image enhancements You can be certain that every scanned image meets your standards as 2 VirtualReScan VRS User s Guide Overview VRS provides a set of interactive adjustment controls to eliminate guesswork with easy real time image correction The VRS Basic feature set does the following Scans batches that consist of multiple document sizes or varying degrees of quality This means you won t have to pre sort mixed batches VRS will deskew images and crop them to the size of the original documents Detects and alerts you to paper jams and equipment conflicts automatically This saves time and increases post processing accuracy Performs automatic deskew without character degradation Traditional deskew software produces jagged edges but VRS character edges remain smooth and precise even after the deskew process Figure 1 2 Figure 1 2 Traditional Deskew vs VRS Because the VRS Basic feature set has been optimized for bitonal output it also does the following Automatically assigns brightness settings that are optimal for your document type For batch scans in which Optical Character Recognition OCR precision is crucial low contrast documents traditionally pose significant problems With VRS you are able to enhance faint content which can result in improved OCR results eve
136. r Windows Desktop VirtualReScan VRS User s Guide 97 Chapter 3 98 Ifyou want to apply image quality adjustments use the controls in the VRS Thumbnail Viewer menu or toolbar and then click Accept to save the document to your Windows Desktop a Ifthe preview results are unacceptable click Reject to discard the document and close the VRS Thumbnail Viewer Tip While the VRS Thumbnail Viewer is open you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document The same functions are also available from the Scan menu Once you accept the document it is saved to a file on your Windows Desktop Configure This option gives you access to the VRS Professional Scan window which serves as a single screen scanning application From the VRS Professional Scan window you can modify profile settings scanner settings and file name options before scanning a document You can also scan and optionally preview the results in the VRS Thumbnail Viewer before the document is saved to your Windows Desktop gt To use Configure 1 2 3 Place your document in the scanner Right click your Windows Desktop to open the context menu From the context menu select Configure The VRS Professional Scan window is displayed VRS Professional Scan es Profiles Normal quality Color or Black amp White M Save As Delete File Name Untitled Scanner Se
137. r use as patch codes For more information refer to Using the Bar Code Properties Dialog Box on page 140 146 VirtualReScan VRS User s Guide Appendix E Advanced Properties Introduction This appendix gives you information about the Advanced Properties dialog box which can be accessed by selecting the Scanner Driver Settings option from the Tools menu while the VRS Interactive Viewer is in Preview mode Note The availability of the Advanced Properties dialog box is dependent on the scanner that you have configured to work with VRS Advanced Properties Endorser Endorser Color Picking Rectangle Options Rotation No Endorser and No Annotation About 7 Enable Mechanical Endorser Only Enable Mechanical Endorser and Electronic Annotation Annotation Options Figure E 1 Advanced Properties Dialog Box When an image is processed some settings from the VRS Adjustment Controls take precedence over the settings on the Advanced Properties dialog box Image processing tasks will occur in this order 1 Deskew settings from the Skew panel if enabled Appendix E 2 Auto Crop settings from the Skew panel if enabled 3 Settings from the Advanced Properties Picking Rectangle panel 4 Settings from the Advanced Properties Rotation panel Endorser Panel VRS supports basic endorsing and annotation For VRS production class scanners that are equipped with endorsers you can set up endorsing properties using
138. rName with SVRS with AIPE Software VRS TWAIN scanning ScannerName with SVRS TWAIN scanning with image processing AIPE ScannerName without SVRS with AIPE TWAIN scanning VirtualReScan VRS User s Guide ScannerName without SVRS 131 Appendix A Table A 4 HVRS SCSI Source Types Source Type Source Naming Convention Hardware VRS SCSI scanning with image lt ScannerName gt with SVRS with AIPE processing AIPE Hardware VRS SCSI scanning lt ScannerName gt with SVRS Table A 5 HVRS TWAIN Source Types Source Type Source Naming Convention Hardware VRS TWAIN scanning with image lt ScannerName gt with SVRS with AIPE processing AIPE Hardware VRS TWAIN scanning ScannerName with SVRS Table A 6 File Import Source Types Source Type Source Naming Convention Kofax Software Import from disk with image My Kofax File Import with AIPE processing Kofax Software Import from disk without My Kofax File Import without AIPE image processing Restoring VRS Default Settings 132 The VRS default settings have been carefully chosen to ensure that VRS excels with a wide range of documents without requiring adjustments In the day to day use of VRS the default settings may inadvertently be altered From the Scanner Configuration Utility you can use the Restore VRS Defaults function to restore the VRS default settings for the selecte
139. racters in the Prefix Page Counter Fujitsu fi 4990C Fujitsu fi 4860C B we Bell Howell Spectrum series No counter 30 characters 40 characters 22 characters Five 5 digit 25 characters not 35 characters not incl NA counter incl counter counter Eight 8 digit 25 characters not 35 characters not incl NA counter incl counter counter One to ten 1 10 NA NA 22 characters digit counter VirtualReScan VRS User s Guide Advanced Properties Note Because the endorser annotation string is made up of a text prefix and a counter consider their combined length when setting the string length Directly below the Prefix box are the Top and Left text boxes which you can use to specify the vertical and horizontal position of the annotation text string You can use the options in the Units group to specify text positioning values in inches millimeters or pixels DPI dependent The default unit of measurement is inches In the Top text box you may specify the distance of the endorsing and annotation string from the top of each page The default and minimum value is zero but the maximum value is dependent on the paper size Whole numbers are required when entering pixels and millimeters but when values are specified in inches they can be entered in 01 inch increments In the Left box the distance of an annotation string from the left edge of a page can be specified The default and mini
140. rce or such other governmental entity as may have jurisdiction over such export or transmission You represent and warrant that you are not located in under the control of or a national or resident of any such country DOCUMENTATION IS PROVIDED AS IS AND ALL EXPRESS OR IMPLIED CONDITIONS REPRESENTATIONS AND WARRANTIES INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR NON INFRINGEMENT ARE DISCLAIMED EXCEPT TO THE EXTENT THAT SUCH DISCLAIMERS ARE HELD TO BE LEGALLY INVALID Contents Howto Use This GUIde iio budget bi RR SERRE ER a elie eas ix Related Documentation sssssssss enn ix Trainin steep eh a Aree a E ens Dar Nuls ned dado oot eto x Kofax Technical Support 2 2 02544555 trutt Niue tee acs bee ERE RC ede ted es beeen x T SOVGIVIGW o959 9t tree tae ee tee PU eee aa anda eae eee n TU ein 1 VRS Image Processing Workflow sss 2 Basie Features ca steht odes Neue Votes Dodd Fees Ree am ord ASIA UD EPI Ed EE 2 VRS Professional Features sss 4 Certified Scanning Applications 1 1 0 0 cece ee 4 Certified vs Non Certified Scanners 00000 4 2 Operating VHS sro gesoeRE Pe Radio RE EMPEEPCRm CEP DES ERE Needs 7 Selecting a VRS Scan Source 6 cece eee 7 SVRS and HVRS Scan Sources 0 cence 7 Kofax VRS Scanning Interfaces 0000s 10 Kofax VRS ImageControls Interface nrnna rreren 10 Kofax VRS ISIS Interface
141. rently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 Do one of the following a Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer before the document is saved as an attachment to your mail message ClickScan to scan the document and attach it to your mail message without previewing the results 10 Complete the message and click Send Scanning from Microsoft Outlook 2003 or Outlook XP 84 The VRS Desktop Productivity add in for Microsoft Outlook 2003 or Outlook XP gives you the ability to scan and attach a document directly into an email message as you compose it Once the VRS Desktop Productivity add in for Microsoft Outlook 2003 or Outlook XP is activated a VRS Scan menu and a VRS toolbar are available from any email message Note Microsoft Outlook XP is also known as Microsoft Outlook 2002 VirtualReScan VRS User s Guide VRS Desktop Productivity Features VRS amp Fast Scan Scan with Preview Scan with Profile gt 5s Configure Figure 3 4 VRS Scan Menu in Microsoft Outlook From the VRS Scan menu the following scanning options are available FastScan Quickly scan and attach a document to your email message using default settings Scan with Preview Scan and preview the results before attaching a document to your email message Scan with Profile Select a scanning profile and qu
142. res 75 78 Activating VRS Professional license 73 Add in Manager 75 78 Admin Utility 18 Advanced Clarity 52 Advanced features 44 46 71 Advanced Properties dialog box 147 About panel 157 Color panel 153 Endorser panel 148 Picking Rectangle panel 155 Rotation panel 156 Analysis information 37 Annotation 148 Annotation string customizing 149 Ascent Capture See Kofax Capture Auto Brightness 50 Auto Crop 57 Auto Crop Failure error 24 Auto Deskew Failure error 24 Auto Orientation 59 Auto Resolve action 24 Auto Resolve Manager 72 Automatic color detection 61 Automatic image enhancement 1 VirtualReScan VRS User s Guide Index Background color detection 61 Background color sensitivity 65 Background panel background color 63 background color sensitivity 63 smoothing 63 snap to white 63 Background smoothing 64 Bar code algorithm 139 Bar code engine enhanced 137 Bar code engines 139 Bar code properties bar size 141 codabar 142 Interpret Bar Code 141 search attributes 142 Bar Code Properties dialog box 138 140 Bar code recognition 140 Checksum 143 Code 39 142 Code 93 142 Interleaved 2 of 5 142 Learn 140 Linear 2 of 5 142 Quality 142 Search direction 142 Bar codes Enhanced Bar Code engine 138 search direction 142 standard bar code engine 139 standard vs enhanced 137 Blank Page panel blank page deletion 65 blank page detection 65 content sensitivity 65 159
143. reset Desktop Productivity profiles These profiles provide excellent results across a wide range of documents without the need for additional image quality adjustments Important The scan profiles for the Desktop Productivity features are not the same as the profiles used with the core VRS product The Desktop Productivity profiles are available only if you have activated the VRS Desktop Productivity features Each Desktop Productivity profile consists of a saved combination of settings based on the selections in the VRS Professional Scan window along with other settings A Desktop Productivity profile contains scanner settings and file name options which you can save and name When you use VRS Desktop Productivity features the most recently used profile is applied until you select another one You can use the Scanner Settings and File Options on the VRS Professional Scan window to set up custom Desktop Productivity profiles You can establish multiple profiles to accommodate different scanning situations Note The six default Desktop Productivity profiles cannot be modified or removed If desired you can create a new profile based on one of the standard profiles and then save it under a new name Standard VRS Desktop Productivity Profile Settings 106 Six preset VRS Desktop Productivity scan profiles are available when you activate the VRS Desktop Productivity features If desired you can also create your own profile a
144. review The VRS Interactive Viewer will open and display the image that you scanned 3 If desired select a zoom option to adjust the magnification level VirtualReScan VRS User s Guide Operating VRS 4 If necessary use the VRS Adjustment Controls to adjust the image property settings to suit your preferences For more information refer to Using the VRS Adjustment Controls on page 48 5 If you expect to use the updated settings on a regular basis you can save them as a profile Refer to Working with Profiles on page 31 6 When you are satisfied with the preview image select OK from the VRS Adjustment Controls The property settings are saved and put into effect for the next batch of documents that you scan with VRS Note that the preview image is discarded it is not sent to the scanning application Using the Status and Analysis Information The VRS Interactive Viewer gives you image status information along with analysis statistics that summarize the properties for the current image in the viewing pane The image status message appears in the title bar and indicates the status of the current image such as Status OK or Brightness Out of Range VirtualReScan Interactive Viewer Status OK Figure 2 23 Image Status Information The image analysis information appears in the VRS Interactive Viewer status bar and includes the following properties a Size Lists the image dimensions in pixels Skew Lists the detec
145. rocedure SVRS and HVRS Scan Sources Each VRS scan source includes either SVRS or HVRS in its name Sources with SVRS refer to Software VRS while sources with HVRS refer to Hardware VRS HVRS sources are required for high speed production class scanners in which a special board is installed to support VRS functionality Based on the scanner that you specify during the VRS installation process the appropriate source SVRS or HVRS is made available for selection from your scanning application Although SVRS sources are shown in the procedure below your list may consist of HVRS sources if a production class scanner has been specified during the VRS installation process P To select a VRS scan source 1 Turn on your scanner and your computer 2 Start your scanning application VirtualReScan VRS User s Guide 7 Chapter 2 From the scanning application select a VRS scan source The dialog box used to select the VRS scan source will vary as will the scan source name according to your scanning application and scanner specified during the VRS installation process ImageControls based applications Your Scanner Model with SVRS Your Scanner Model with SVRS with AIPE Your Scanner Model without SVRS Your Scanner Model without SVRS with AIPE ISIS based applications a Kofax VRS Scanner TWAIN based applications Kofax Software VRS TWAIN Refer to Figure 2 1 through Figure 2 3 for examples S
146. rs that are VRS certified Generic scanner icon denotes scanners that are not VRS certified also called compatible scanners Red X denotes scanners for which drivers are not available on the computer Check mark denotes the currently selected default scanner CD denotes a file import device Also as you position the cursor over a scanner name in the list the tooltip indicates thed river type ISIS TWAIN or Kofax SCSI that supports the scanner VirtualReScan VRS User s Guide 125 Appendix A The following table explains the significance of each icon that is used in the Available image devices list Table A 1 Scanner Configuration Utility Icons Icon f Description Scanner is VRS certified 8 Y Scanner is VRS certified and it is currently selected as the default device 8 4 Scanner is VRS certified but the driver does not exist on the computer 8 Scanner is VRS certified and currently selected as the default device but the driver does not exist on the computer Scanner is not VRS certified Scanner is not VRS certified and it is currently selected as the default device ie mts Filtering Device is used for importing files from disk Options for the Scanners List You may wish to use one of the following filtering options to restrict the list of scanners that display in the Available image devices listing 126 VRS certified scanners Select t
147. rts the following bar codes 138 m Aztec Codabar Code 128 Code 39 3 of 9 Code 93 a DataMatrix a EAN m Interleaved 2 of 5 a Maxi Code PDF417 Postnet a QR a UPC A a UPC E VirtualReScan VRS User s Guide Enhanced Bar Code Engine Standard bar codes include the following Codabar Code 128 Code 39 3 of 9 Code 93 a EAN Interleaved 2 of 5 Linear 2 of 5 Postnet a UPC A a UPC E How to Switch Between Bar Code Engines While the Kofax Enhanced Bar Code recognition engine offers many advantages over the standard bar code recognition engines in some cases the processing speed may vary For those who wish to focus on processing speed rather than quality of recognition the Standard Bar Code algorithm may be preferable Both algorithms are available for selection at any time without restarting the scanning application gt To switch the active bar code engine 1 From the Bar Code Properties dialog box select the Bar Code Algorithm group 2 Select one of the following a Standard Bar Codes a Enhanced Bar Codes The corresponding bar code types will immediately become available 3 Select the desired bar code type and click Add to move it from the Available list to the In Use list Hold down the Control key to select multiple bar codes at once 4 Click OK Note The 2D bar codes are not supported when you switch to the Standard Bar Codes algorithm
148. s for a typical scanner Use this table as an example of how VRS treats DPI settings defined in a scanning application VirtualReScan VRS User s Guide Operating VRS Note When you select the first level of accelerated scanning the image quality is virtually equivalent to non accelerated scanning However higher levels of acceleration affect the image quality Not all scanners increase in speed when you select accelerated scanning If your scanner does not offer lower resolutions than the resolution selected in your scanning application accelerated scanning will have no effect Table 2 6 Accelerated Scanning DPI Settings for the Typical Scanner DPI Setting as Actual Scan DPI Actual Scan DPI Actual Scan DPI Image Output Defined in Setting Level 1 Setting Level 2 Setting Level3 DPI Setting Scanning Acceleration Acceleration Acceleration Application 300 240 150 100 300 240 200 150 100 240 200 150 100 75 200 150 150 75 75 150 100 75 75 75 100 75 75 75 75 75 Updating the VirtualReScan Administration Utility Dialog Box Use these instructions to update the VirtualReScan Administration Utility settings gt To update the VirtualReScan Administration Utility settings 1 Right click on the VRS taskbar icon to open the VRS menu VirtualReScan VRS User s Guide 27 Chapter 2 28 2 From the VRS taskbar menu select Admin Utility fo VirtualReScan Administration Utility
149. s in manual mode when the Action selection is Intervention you need to resolve the equipment or paper transport issue Then select OK to accept the image as is send it to the scanning application and proceed with the scanning process Cancel Stop the batch or cancel the scanning process When you select Cancel any error information is passed to your scanning application The images that caused the errors are not sent to the scanning application Rescan Manual Mode only Rescan a sheet after you have reloaded a document into the scanner Kofax VRS Program Folder From the Windows Start menu you can navigate to the Kofax VRS program folder Figure 2 46 g Activate VRS B Buy Now Check for Updates W Deactivate YRS 3 Desktop Productivity Add in Manager Register YRS y Hi Scanner Configuration Utility f VCDemo 1E VRS Quick Start Guide Figure 2 46 VRS Program Folder The availability of some items in the Kofax VRS program folder may vary according to the status of your product license Activate VRS Use this command to activate your VRS Professional product license When you select the Activate VRS command the Activate VRS dialog box is opened so that you can request a license code You must activate your VRS Professional license to access the VRS Professional features and to be eligible for product updates and technical support For more information refer to the VRS Help or the VRS Installation Guide
150. s listed in the Add in Manager window For example if the add ins are activated the VRS Desktop Productivity features are available within the listed email applications that are installed on your computer as well as Windows Desktop and Windows Explorer If the add ins are deactivated the VRS Desktop Productivity features are no longer available gt To activate or deactivate VRS Desktop Productivity features 1 From the Windows Start menu navigate to the Kofax VRS program folder 2 Select the VRS Desktop Productivity Add in Manager The VRS Desktop Productivity Add in Manager is displayed VRS Desktop Productivity Add in Manager mem The following VRS Desktop Productivity Add ins are active on this computer VRS Add in for Lotus Notes VRS Add in for Microsoft Windows Deactivate these add ins Deactivate Cancel Figure 3 1 VRS Desktop Productivity Add in Manager 3 From the Add in Manager do one of the following as applicable a Click Activate to activate the add ins a Click Deactivate to deactivate the add ins 78 VirtualReScan VRS User s Guide VRS Desktop Productivity Features A message is displayed at the bottom of the window to confirm successful activation or deactivation Note If you attempt to activate or deactivate add ins associated with an application currently in use VRS prompts you to Retry Ignore the active application or Cancel In this situation close the affected applicatio
151. s manually entered into the Prefix box an empty string will be returned When creating a text string you need to limit it to the characters in Table E 1 Table E 1 Acceptable Prefix Text String Characters space 0 9 _ Q lt gt amp A Z a Z VirtualReScan VRS User s Guide 149 Appendix E 150 You can manually enter the text string or date to be used during annotation or you can select from the Prefix drop down list to insert pre formatted date information into the prefix string The date format choices are shown in Table E 2 Table E 2 Date Formats Date Format Example Date Format Example YYYY MM DD 2008 07 07 MM DD YYYY 07 07 2008 DD MMM YY 07 JUL 08 MMM DD YY JUL 07 08 DD MMM YYYY 07JUL2008 YYYY 2008 MMM DD YYYY JUL 07 2008 08 MMM DD YY JUL 07 08 MMM JUL MM DD YYYY 07 07 2008 07 MM DD YY 07 07 08 07 MMM DD YYYY JUL 07 2008 YYDDD ordinal 08188 Once set the contents of the prefix are identical for every endorsing and annotation occurrence for a batch The counter if enabled will always be printed following the prefix base string Prefixes are however restricted to the number of characters listed in Table E 3 The number of allowable characters varies by scanner Exceeding the maximum string length will result in the string being truncated to the maximum length along with an audible alert Table E 3 Maximum Number of Printable Cha
152. s that support advanced features If you are using VRS with such a scanner we recommend that you enable either Auto Orientation or the advanced rotation options but not both For more information refer to Rotation Panel on page 156 gt To change the Skew panel settings 1 Fromthe VRS Adjustment Controls select the Skew panel 2 Select the desired Deskew and Crop options 3 Select Auto Orientation if you want VRS to automatically rotate a page that scans in the non standard orientation VirtualReScan VRS User s Guide 59 Chapter 2 60 If automatic deskew is not selected you can use the movable angle control arm to straighten an image by clicking anywhere on the grid You can also adjust the skew as follows a b Position the mouse over the vertical arm click and hold The cursor will change to a hand Drag the arm counter clockwise to rotate the image to the left or clockwise to rotate it to the right You can rotate the image up to 360 degrees If desired use the Fine Angle Adjustment slider to fine tune the deskew angle in single degree or partial degree increments as follows a b Move the slider all the way to the left to complete a one degree counter clockwise angle adjustment Move the slider all the way to the right to complete a one degree clockwise angle adjustment Move the slider to a position in between the leftmost or rightmost setting to select an angle shift that is less than a full
153. s that work well for a particular document type you can save them in a custom profile that can be used in place of the default profile For more information refer to Working with Profiles on page 31 Brichtness and Contrast Auto Brightness Brightness 50 100 50 0 0 50 100 Bi Contrast 43 I Advanced Clarity Enable Advanced Clarity 1 Intersity 5 2 Gamma Dark Normal Light Ly 100 100 Gamma Corect 0 2 Background Figure 2 33 VRS Adjustment Controls VirtualReScan VRS User s Guide Using the Clarity Panel Operating VRS This section gives you details about the Clarity panel which gives you options to adjust the contrast brightness and gamma values for an image In general a high Contrast value enhances faint text and lines in your documents Since brightness increases or decreases the overall density of your images increasing the brightness level can clear up dark shaded documents Gamma Correct is used to adjust images created with incorrect gamma encoding Clarity Brichtness and Contrast 50 0 0 50 100 t Contrast 43 EB Advanced Clarity Enable Advanced Clarity 1 Intersity 5 9 Gamma Dark Normal Light t 100 100 Gamma Correct 0 t Neise Skew Color Background Blank Page Em Figure 2 34 Clarity Panel VirtualReScan VRS User s Guide 49 Chapter 2 50 Brightness and Contrast Wh
154. scan a document and save it to your Windows Desktop Note The document is scanned using the most recent profile and file name to be used with the VRS Desktop Productivity features The Configure option supports the ability to update scan settings and file name options gt To use Fast Scan 1 Place your document in the scanner 2 Right click your Windows Desktop to open the context menu 3 Fromthe context menu select Fast Scan The document is scanned and saved automatically to a file on your Windows Desktop Scan with Preview With Scan with Preview you can scan and preview the results before the document is saved to a file on your Windows Desktop The document is displayed in the VRS Thumbnail Viewer where you can optionally apply image quality adjustments before the document is saved Note The document is scanned using the most recent profile and file name to be used with the VRS Desktop Productivity features The Configure option supports the ability to update scan settings and file name options gt To use Scan with Preview 1 Place your document in the scanner 2 Right click your Windows Desktop to open the context menu 3 Fromthe context menu select Scan with Preview The document is scanned and displayed in the VRS Thumbnail Viewer for preview purposes 4 From the VRS Thumbnail Viewer do one of the following a Ifyou are satisfied with the preview results click Accept to save the document to a file on you
155. se to specify preferences for endorsing color image processing picking rectangles and rotation The dialog box that you access by selecting the Scanner Driver Settings option is dependent on the scanner that you have configured to work with VRS The Scanner Driver Settings option will be available if both of the following conditions are met Your scanner or scanner driver supports advanced features You open the VRS Interactive Viewer in Preview mode Note Use the advanced features with caution Some features may interfere with the optimal performance of VRS gt To access advanced features from the VRS Interactive Viewer 1 Scan a sample image 2 From the VRS taskbar menu select Preview to open the VRS Interactive Viewer 3 From the VRS Interactive Viewer do one of the following a From the menu select Tools Scanner Driver Settings From the toolbar select the Scanner Driver Settings icon VirtualReScan VRS User s Guide 71 Chapter 2 Note If the Scanner Driver Settings menu command or toolbar option is not available your scanner driver does not support advanced features 4 Oneofthe following dialog boxes will display according to the scanner that you have configured to work with VRS a Advanced Settings dialog box Advanced Properties dialog box Note For details about the Advanced Properties dialog box refer to Advanced Properties on page 147 Using the Auto Resolve Manager 72 You
156. selecting the Scanner Driver Settings command from the Tools menu For more information refer to Using Advanced Features on page 71 15 Figure 2 30 Scanner Driver Settings Tool VirtualReScan VRS User s Guide Operating VRS Profile Selection List Use the profile selection list on the toolbar to view or change the active profile selection You can also select a profile from the Organize Profiles dialog box or the Profile submenu that is available from the VRS taskbar menu For more information refer to Working with Profiles on page 31 F5 Default settings v 5 Default setting User Defined Profile 1 User Defined Profile 2 User Defined Profile 3 User Defined Profile 4 F10 User Defined Profile 5 Figure 2 31 VRS Profile Selection List Zoom Toolbar When you access the VRS Interactive Viewer while using the VRS Desktop Productivity features a Zoom toolbar appears near the lower right corner of the viewer window E 3 To R sr x Figure 2 32 Zoom Toolbar for Desktop Productivity The toolbar gives you convenient zoom shortcuts to adjust the magnification of the image in the viewing area VirtualReScan VRS User s Guide 47 Chapter 2 Using the VRS Adjustment Controls 48 The VRS Adjustment Controls consist of six panels that give you options for adjusting image properties The default settings are saved to a VRS profile called Default settings Once you identify a set of adjustment
157. set of the document edge using the up and down arrows or by entering the distance into the Top and Left text boxes Widthand Height of the picking rectangle using the up and down arrows or by entering the picking rectangle dimensions into the appropriate text boxes VirtualReScan VRS User s Guide 155 Appendix E Rotation Panel 156 The Rotation panel consists of options for front side and back side rotation When a scanner supports duplex scanning the front side and or the back side of a scanned image can be rotated by 90 180 or 270 degrees Selecting 0 means no rotation On simplex scanners only front side rotation is enabled Advanced Properties mx Endorser Rotation Color Front Side Picking Rectangle Rotation 90 90 180 270 About Back Side 90 90 180 270 OK IN Cancel Cokes Figure E 5 Advanced Properties Dialog Box Rotation panel When an image is displayed in the VRS Interactive Viewer the image displays at the rotation angle plus the angle set on the Skew panel Furthermore any rotation in ImageControls based applications is independent of and performed after the rotation set from the Rotation panel Rotation panel settings apply after deskew crop and settings from the Picking Rectangle panel In other words image processing tasks will occur in this order VRS deskew if enabled a VRS crop if enabled Settings from Picking Rectangle panel on the Advanced Properties dialog
158. source entries will be updated at the bottom of the Scanner Configuration Utility dialog box 4 Click Close to exit the Scanner Configuration Utility When you start VRS you will notice that the panels in the VRS Adjustment Controls will be updated with the original default settings VirtualReScan VRS User s Guide Standard VRS Source Types Scanner Configuration Utility This section lists the standard VRS source types and source naming conventions which are based on the type of device scanner or file import that is used in your installation The source types listed here are available for certified and compatible VRS scanners The scanner source types depend on the drivers ISIS TWAIN or Kofax that are required to support a particular scanner Other factors include support for AIPE Adrenaline Image Processing Engine and HVRS Hardware VirtualReScan in a high volume production scanning environment Table A 2 ISIS Source Types Source Type Software VRS ISIS scanning with image processing AIPE Source Naming Convention ScannerName with SVRS with AIPE Software VRS ISIS scanning ScannerName with SVRS ISIS scanning with image processing AIPE ScannerName without SVRS with AIPE ISIS scanning Table A 3 TWAIN Source Types Source Type Software VRS TWAIN scanning with image processing AIPE ScannerName without SVRS Source Naming Convention Scanne
159. st with the borders representing the Brightness and Contrast threshold values from the VirtualReScan Administration Utility dialog box Valid VRS detected values must fall within the blue box VRS detected values that fall outside the blue box borders are invalid and they generate warnings Brightness Text Box When the VRS Interactive Viewer is launched the Brightness numeric text box on the Clarity panel indicates the current Brightness setting If desired the Brightness setting may be changed manually using the Brightness numeric text box Brightness may be set from 0 very dark to 100 very bright for black and white grayscale or color images Keep in mind that the manual brightness setting is not shared between black and white grayscale and color modes Changing the value of the manual brightness VirtualReScan VRS User s Guide 51 Chapter 2 52 setting in black and white mode does not affect the value of the manual brightness setting in grayscale or color mode because VRS keeps these values separate Contrast Text Box When the VRS Interactive Viewer is launched the Contrast numeric text box indicates the current value of the Contrast setting The Contrast value of an image may be set manually using the Contrast numeric text box The Contrast value may be set from 0 very low contrast to 100 very high contrast Similar to the Brightness setting the Contrast setting is not shared between black and white grayscale and
160. st additional settings associated with your scanner The availability of the options on the advanced dialog boxes varies from one scanner to another For more information refer to Using Advanced Features on page 71 VirtualReScan VRS User s Guide Operating VRS Enable Professional Features Demo This menu command is available only if a VRS Basic license is in effect You can use this command to enable a demonstration of the VRS Professional features While this mode is enabled you have full access to the VRS Professional features and a Kofax Demo Mode stamp is applied to any images that you scan For details refer to Enabling the Professional Features Demo on page 69 Help Menu You can use the Help menu to access the VRS online Help system and documentation From the Help menu you can also view the About dialog box VRS Help Use this command to open the VRS online Help system User s Guide Use this command to open the VRS User s Guide in PDF format This selection is not available if you access the VRS Interactive Viewer while using the Desktop Productivity features About VRS Use this command to open the About dialog box which lists VRS version and license information along with contact information for Kofax Image Products VRS Interactive Viewer Toolbars The appearance of the toolbars will vary depending on the scenario in which you access the VRS Interactive Viewer When you access the VRS Interactive Vi
161. support options for Kofax products Please review the site for details about the available support options If you need to contact Kofax Technical Support please have the following information available as applicable VRS software version and build number Scanning application or email application name as applicable Operating system and service pack version Scanner make and model a SCSI scanner controller Special custom configuration or integration information x VirtualReScan VRS User s Guide Chapter 1 Overview Introduction VirtualReScan VRS is an image enhancement tool intended to provide the best possible image quality across the widest range of document types VRS is an extremely effective and versatile imaging tool that is easy to use for beginners and experts alike VRS works hand in hand with your scanning application By giving you access to the VRS interactive controls VRS offers the ability to drive your image processing with true power VRS keeps it simple though Basically VRS can be used in three ways 1 Default Settings You can use VRS to scan documents and accurately capture data effortlessly using the default settings These default settings have been carefully chosen so that VRS will produce excellent image quality for a wide range of documents without adjustments 2 Automatic Image Enhancement VRS also monitors images detecting poor image quality and performing automatic image enha
162. tallation profiles are created by the user VRS uses the Default settings profile unless you select another profile The active profile selection is unique for each VRS user on your computer Save As Use this command to assign a name to a new profile and then save it When you select Save As the New Profile dialog box opens so that you can assign the profile name For details refer to Working with Profiles on page 31 Save Use this command to save modifications to the currently selected profile For details refer to Working with Profiles on page 31 Organize Use this command to open the Organize Profiles dialog box which is used to create profiles and manage existing profiles For details refer to Working with Profiles on page 31 Tools Menu 44 You can use the Tools menu commands to access advanced settings for certain scanners and to preview VRS Professional features The Tools menu is available only if the VRS Interactive Viewer opens in preview mode or as a result of selecting the First Page or Every Page operating mode Scanner Driver Settings If applicable to your installation this menu command is used to access the driver that VRS uses to connect to the scanner The Scanner Driver Settings command will not be available unless your scanner driver supports advanced options When available the command opens the Advanced Settings dialog box or the Advanced Properties dialog box so that you can view and adju
163. ted scanner has an ISIS driver associated with it you will only see the scan sources including VRS sources associated with ISIS scanning on the list Select the type that is appropriate for your installation For more information refer to Standard VRS Source Types on page 131 8 For information about the options in the Image formatting group click Help from the dialog box Usually it is not necessary to use these settings unless you are instructed to do so by Kofax Technical Support 9 Click OK to close the Create Source dialog box 10 The Configure Sources dialog box will be displayed with the new source added to the Configured sources list as the default selection The newly created source will now be available from your scanning application VirtualReScan VRS User s Guide 123 Appendix A Configure Sources x Configured sources Y Scanner A Create Standard Sources Co Close Figure A 5 Scanner Configuration Utility New Source Added 11 Click Close to exit the Configure Sources dialog box Note For more information about other options on this dialog box refer to Configure Sources Dialog Box Options on page 129 Scanner Configuration Utility Dialog Box Tour This section gives you an overview of the user interface elements in the Scanner Configuration Utility dialog box When starting the Scanner Configuration Utility you are presented with the
164. ted skew angle in degrees Brightness Lists the detected brightness value as a percentage Contrast Lists the detected contrast value as a percentage Color Lists the detected image type as color or bitonal along with a confidence value expressed as a percentage The percentage is listed only if Automatic Color Detection is enabled Speckles Lists the number of pixels that are removed from the image when Speckle Removal is selected from the Noise panel The analysis information can help you identify appropriate threshold values for contrast brightness and color confidence on the Warnings tab in the VirtualReScan Administration Utility as well as for settings for the VRS Adjustment Controls You cannot edit the analysis information on the status bar Figure 2 24 Size 1678x 2205 Skew D0 08 Brightness 56 Contrast 45 Color100 Speckles 0 Figure 2 24 Image Analysis Information VirtualReScan VRS User s Guide 37 Chapter 2 Using the VRS Interactive Viewer The VRS Interactive Viewer displays scanned images for your inspection and gives you access to the VRS Adjustment Controls which can be used to apply changes to image properties refer to Using the VRS Adjustment Controls on page 48 The purpose of the viewer is to show you what the image looks like when it scans and to refresh the image as you apply changes From the core VRS product the VRS Interactive Viewer is displayed under the following
165. tee DUBePPUTLIDULDUEUR QNS 41 FOCUS ERREUR D REED E Prius dd eR 41 Minimize Maximize Close 0 cece cence n 41 Button Controls secessit Re ee x eR eR ADR IRR RR E 41 OK rede eek e p err ESSI IMERENEESSM ERES QUU eT p tribe Tor utut 41 CANCE e E 42 hic 42 VRS Interactive Viewer Menu Bar esseseeeeee eh 42 Zoom Ment xax po Eb eR RUPEM ERE EP eed 43 Profile Menus ea totes Moab fet duci Erb oe Arn RS ids 44 Save Asc Locate Lo ee s rds 44 DAVE ci Lp Sa Ge aT NL DIRMI D I ID etu eis 44 Organize Em 44 Ko ERI RIPE EUR LU MEL E wiles 44 Scanner Driver Settings 0 cece een 44 Enable Professional Features Demo 0 0 eee eee eee ee eens 45 Help Men e eb IRE A Gee a wth e He ue ES HERE 45 VRS Elelp i et eet REL ehe aet Et d wise tb ic tfe 45 IJsers Guide 22 tr WERE D n EA RR ERA SN ERAT AH EN 45 About VRS ia iA sr ERU ita ren eL st teh 45 VRS Interactive Viewer Toolbars 00 cee cece eee ete een eee eae 45 Standard Toolbar ces espectro emp VE REN IREN 46 Zoom Tool 4 eA Re RR RR ERE RARE ERE 46 Scanner Driver Settings Tool 0 cee ee 46 Profile Selection List coss esasa nione cece cence teen bene he 47 Zoom Toolbar vs tie Bese ge SA ee ik SRA e ees 47 Using the VRS Adjustment Controls 0 0 eee eee eee ee 48 iv VirtualReScan VRS User s Guide Contents Using the Clarity Panel eekeLere RR Rt er RR Hr Rebates 49 Brightness and Contrast issseeeesseeee
166. tejle Warnings Errors Accelerated Scanning Waring Threshold Action Brightness Out of Range 35 lgnore Error Contrast Out of Range 40 Ignore Error Color Confidence Out of Range 50 Ignore Error Save Cancel Figure 2 17 VirtualReScan Administration Utility When the VirtualReScan Administration Utility displays select and adjust the settings for the following tabs a Warnings tab Threshold Type directly into the Threshold text box or click the arrows to select a new threshold setting For more information refer to Warnings Tab on page 20 a Warnings tab Errors tab Action Define a VRS response to each exception type by clicking in the Action option and selecting from the list For more information refer to Warnings Tab on page 20 and Errors Tab on page 23 Accelerated Scanning tab Click and drag the slider to make your selection For details refer to Accelerated Scanning Tab on page 25 Once you are satisfied with the settings click Save Changes that you have made on any of the tabs are saved and they take effect at the start of the next scanning operation VirtualReScan VRS User s Guide Operating VRS Setting the VRS Operating Mode You can configure settings that control how often the VRS Interactive Viewer will be displayed during a scanning session By selecting the QC Modes command from the VRS menu you can set the VRS Interactive Viewer to open under different conditi
167. terfere with text recognition 4 Select the Fill Holes check box to enable the feature that replaces hole marks such as notebook paper hole marks with the color of the area surrounding the holes 5 Click OK Using the Skew Panel You can use the Skew panel to select settings that control automatic deskew auto crop and edge cleanup as well as auto orientation which is used to automatically rotate a page that scans in a non standard orientation The Skew panel also gives you options to perform manual skew adjustment on an image Images can be rotated up to 360 degrees clockwise or counter clockwise using the movable angle control arm or they can be automatically deskewed if you select the Deskew check box If necessary you can fine tune the rotation with the Fine Angle Adjustment slider When the Angle box lists 0 00 the image is displayed as it was originally scanned VirtualReScan VRS User s Guide 57 Chapter 2 Clarity Noise Deskew and Crop V Deskew V Auto Crop V Edge Cleanup Auto Orientation Eine Angle Adjustment 1 00 1 00 UJ Angle 0 00 Figure 2 39 Skew Panel Deskew Option Use the Deskew option to automatically straighten any images that are skewed You can achieve excellent results with black background or white background scanners 58 VirtualReScan VRS User s Guide Operating VRS Skew Deskew and Crop V Deske
168. the Endorser panel on the Advanced Properties dialog box Through the Endorser panel you will be able to build a text string from a text prefix and numeric counter value and then use the string to endorse and or annotate pages and images Once added to the page or image however endorser and annotation strings are permanent The Endorser panel consists of two groups the Options group and the Annotation Options group In the Options group you can select from the following options Endorsing Off Annotation Off default setting Endorsing On Annotation Off mechanical endorsing only Endorsing On Annotation On mechanical endorsing with electronic annotation When No Endorser and No Annotation are selected no string is created on either the scanned page or on the resulting image Selecting Enable Mechanical Endorser Only means that the endorsing string is physically printed on the scanned page but is not placed on the image By selecting Enable Mechanical Endorser and Electronic Annotation you are choosing to have the endorsing string appear both on the document being scanned as well as on the resulting image When the Enable Mechanical Endorser and Electronic Annotation option is selected the options in the Annotation Options group become available Annotation can be performed on the document front document back and on both sides of a document but the default setting is to annotate the front side only Also available on t
169. the Scanner Properties dialog box select Continuous Sheet Scanner Properties General Color Mode spur ADi Z Black amp White Destination Bin 1 j Other Resolution DPI 200 X Prr Paper Size ISO Letter Size Z E Continuous Sheet Orientation Manual Start Timeout Sides Scan Start secs 10 2 Single sided zi Duplex OK Cancel Options Figure B 1 Scanner Properties Dialog Box 3 Click OK You may now scan long documents VirtualReScan VRS User s Guide 135 Appendix B 136 VirtualReScan VRS User s Guide Appendix C Enhanced Bar Code Engine Introduction Access to the Kofax Standard bar code recognition engine is provided through your scanning application Access to the Enhanced Bar Code features is available if you have activated a VRS Professional Workgroup or VRS Professional Production license or if you have installed an Adrenaline 650i adapter Note The Enhanced Bar Code engine may also be licensed through the Kofax Capture licensing scheme For more information refer to the Kofax Capture documentation This appendix gives information on the bar code types supported the differences between the Standard Bar Code engine and the Enhanced Bar Code engine and instructions on how to switch between the two Refer to Using the Bar Code Properties Dialog Box on page 140 for more information Standard vs Enhanced Bar Code With the Adrenaline Image Processing Engin
170. ther you plan to scan with the scanner s automatic document feeder or the flatbed feeder Note If you update the Scanner Settings the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 To view or update the File Options click lt to display the settings and then select the file type appropriate for your scanned document PDF default JPEG Bitmap PNG Single page TIFF or Multi Page TIFF For more information about file names and file types see File Name Formatting on page 118 Note If you update the File Options the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 Do one of the following a Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer before the document is saved as an attachment to your mail message VirtualReScan VRS User s Guide VRS Desktop Productivity Features ClickScan to scan the document and attach it to your mail message without previewing the results 10 Complete the message and click Send Scanning from Lotus Notes The VRS Desktop Productivity add in for Lotus Notes gives you the ability to scan a document and save it automatically as an attachment to an email message
171. ting on page 118 7 To view or update the scanner settings click LJ to display the options and adjust the following settings as appropriate Color Select the option that corresponds to the mode in which you want to save the document Color Black amp White or Grayscale Quality Select the desired resolution as Draft 150 dpi Normal 200 dpi or High 300 dpi Sides Select Single to scan one side of a document select Double to scan both sides of a document VirtualReScan VRS User s Guide 83 Chapter 3 Ignore Blank Sides Select the check box to retain blank pages Clear the check box to automatically discard blank pages Feeder Select ADF or Flatbed to indicate whether you plan to scan with the scanner s automatic document feeder or the flatbed feeder Note If you update the Scanner Settings the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 To view or update the File Options click Lt to display the settings and then select the file type appropriate for your scanned document PDF default JPEG Bitmap PNG Single page TIFF or Multi Page TIFF For more information about file names and file types see File Name Formatting on page 118 Note If you update the File Options the current profile is affected and a notation is placed under the cur
172. tion see File Name Formatting on page 118 6 Click OF Scan with Preview The document is scanned and displayed in the VRS Thumbnail Viewer for preview purposes For more information refer to VRS Thumbnail Viewer on page 112 VirtualReScan VRS User s Guide 81 Chapter 3 7 From the VRS Thumbnail Viewer do one of the following a Ifyou are satisfied with the preview results click Accept to save the document and attach it to your mail message Ifyou want to apply image quality adjustments use the controls in the VRS Thumbnail Viewer menu or toolbar and then click Accept to save and attach the document to your mail message a Ifthe preview results are unacceptable click Reject to discard the document and close the VRS Thumbnail Viewer Tip While the VRS Thumbnail Viewer is open you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document The same functions are also available from the Scan menu 8 Once the scanned document is accepted and attached to your mail message complete the message and click Send Configure This option gives you access to the VRS Professional Scan window which serves as a single screen scanning application From the VRS Professional Scan window you can modify profile settings scanner settings and file name options before scanning a document You can also scan and optionally preview the results in the VRS Thumbnail Viewer before attaching the
173. tion on the Desktop Productivity features refer to VRS Desktop Productivity Features on page 77 Note If you enable all of the VRS Professional features at the same time there is some potential for performance degradation Certified Scanning Applications As part of the certification process Kofax tests VRS compatibility with a wide range of scanning applications While the list of certified scanning applications is updated on a regular basis it is important to know that VRS is designed to work with any application based on the Kofax ImageControls toolkit an ISIS programming interface or a TWAIN programming interface Certified vs Non Certified Scanners When a scanner is certified for VRS it goes through a rigorous testing process during which the best default settings are identified and selected For this reason we recommend that you use VRS only with certified scanners Also Kofax Technical Support is available only for VRS certified scanners You can use the links on the VRS 4 VirtualReScan VRS User s Guide Overview product pages on the Kofax Web site at www kofax com to view the list of VRS certified scanners In addition to listing the scanner name and manufacturer the VRS product pages include the following information Driver used for VRS TWAIN ISIS or Kofax SCSI a Black or white background support a Additional memory required for optimal performance if applicable Interface certified by VRS SCSI
174. to Switch Between Bar Code Engines 00 000000 139 Accessing the Bar Code Properties Dialog Box ssssussseses 140 Using the Bar Code Properties Dialog Box 0 0000 140 Recognition Group resse e e e RE Eh ER ER EE ETE REGE RES 140 Interpret Bar Code Group s sees 14 BarSizeGrIroUD eee EAEI RAANEI RAFA E ANNERES 141 Search Direction Group sssssseeeeee us 142 Quality Group go ein ngs io ieee ene REX VERRE EE RA beaches oe ei 142 Checksum Group sssessseeeeeee ence ene 143 D Patch Code Recognition 00 60 e eee 145 Using the Patch Code Properties Dialog Box 000000000 146 E Advanced Properties 0 0 cece eee eee enhn 147 Endorset Panel 1s cece er des weg Caw ee PUER EE UNES eee ew REESE EE 148 Text Definition Dialog Box 0 0 00 149 PrefiX Lopes sues V epERU RR EE V PETES PARU PIED IRE Odden Beaders pter n 149 Enable os stds RE EEIECR SOR RR ROUEN PERIERE PE REDE yee ET ME 151 Digits 2I ee epe Re ERIT RR EE ETE AEE Ree eee eeee tab eee E 151 SAPTAN 252265 64 eee ek deed ghee Nese a Sees ALi heat a ESA NEENA 152 Step Value Lois hhi Rn UR ERE RI ete eee ea DEAS Ra MEE hee IAS 152 Other Elements on This Dialog Box ssssssssseessseeeee 152 VirtualReScan VRS User s Guide vii Contents Color Panel 2 ze skizbuepEe RI EERRebO REQUIRE ibtd is ERE 153 Picking Rectangle Panel RR ERR RR
175. ts at 40 which is 10 less than 50 and it ends at 60 which is 10 more than 50 Therefore an image with a brightness value of 70 would fall outside the valid range VRS would respond by taking the action listed on the Warnings tab for Brightness Out of Range Refer to Figure 2 14 on page 21 Contrast Out of Range Use the threshold to define the valid range for contrast values When a document is scanned VRS evaluates the resulting image to determine its contrast Then VRS compares it to the user defined acceptable range The acceptable range is determined by starting with 50 and adding and subtracting the Contrast Out of Range threshold value listed on the Warnings tab Based on this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the Contrast Out of Range action setting in the Warnings tab The detected contrast value is listed on the status bar in the VRS Interactive Viewer For example if the Contrast Out of Range threshold is 15 on the Warnings tab VRS accepts any image with a contrast value ranging from 35 to 65 The range starts at 35 which is 15 less than 50 and it ends at 65 which is 15 more than 50 Therefore an image with a contrast value of 25 would fall outside the valid range and generate a warning VRS would respond by taking the action listed on the Warnings tab for Contrast Out of Range Refer to Figure 2 14 on page 21
176. ttings File Options Scan with Preview Cancel Figure 3 8 VRS Professional Scan window VirtualReScan VRS User s Guide VRS Desktop Productivity Features 4 Use the Profiles list to select a profile that is appropriate for the type of document to be scanned Note To update or remove a profile see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111 5 In the File Name field do one of the following to specify the name for the attachment Accept the name as shown Enter anew name Note The first time you use the VRS Desktop Productivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 6 To view or update the scanner settings click ltd to display the options and adjust the following settings as appropriate Color Select the option that corresponds to the mode in which you want to save the document Color Black amp White or Grayscale Quality Select the desired resolution as Draft 150 dpi Normal 200 dpi or High 300 dpi Sides Select Single to scan one side of a document select Double to scan both sides of a do
177. turn on automatic blank page detection Select the Delete Blank Pages check box to turn on automatic blank page deletion VirtualReScan VRS User s Guide 67 Chapter 2 68 Note When Blank Page Detection is enabled without deletion the ability to notify the scanning application is supported only for ImageControls based applications rather than ISIS or TWAIN based applications Adjust the Content Sensitivity setting to determine how sensitive VRS is to page content The possible values range from 1 to 100 A high sensitivity value means that VRS is very sensitive to small amounts of content even if it is scattered on a page As a result such a page would not be considered to be blank A low sensitivity value means that VRS is less likely to detect small amounts of content on a page As a result such a page would be considered blank You can adjust the Content Sensitivity setting by doing one of the following Move the slider to the left to decrease the likelihood of detecting small amounts of content on a page Move the slider to the right to increase the likelihood of detecting small amounts of content on a page Click the arrows in the text box to increase or decrease the Content Sensitivity value Click in the Content Sensitivity text box and type a value The message Page Content Detected or Page Content Not Detected indicates whether or not VRS considers the preview image to be blank based on the current
178. uctivity features the base file name Untitled is selected by default As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled_0001 Untitled_0002 and so on Thereafter unless you update the base file name the selection defaults to the most recently used name For more information see File Name Formatting on page 118 To view or update the scanner settings click Lil to display the options and adjust the following settings as appropriate Color Select the option that corresponds to the mode in which you want to save the document Color Black amp White or Grayscale Quality Select the desired resolution as Draft 150 dpi Normal 200 dpi or High 300 dpi Sides Select Single to scan one side of a document select Double to scan both sides of a document VirtualReScan VRS User s Guide VRS Desktop Productivity Features Ignore Blank Sides Select the check box to retain blank pages Clear the check box to automatically discard blank pages Feeder Select ADF or Flatbed to indicate whether you plan to scan with the scanner s automatic document feeder or the flatbed feeder Note If you update the Scanner Settings the current profile is affected and a notation is placed under the currently selected profile To save the updated settings to the profile see Updating a VRS Desktop Productivity Profile on page 109 7 Toview or update the File Options click
179. ve Viewer toolbar Page 45 Image viewing area VRS Adjustment Controls Page 48 Image analysis information Page 37 VirtualReScan VRS User s Guide 39 Chapter 2 40 4 79 2289 amp R CJ Size 1701 x ew 045 Brightness 72 Contrast 51 Color Speckles 0 Figure 2 26 VRS Interactive Viewer with Desktop Productivity Features Active VRS Interactive Viewer Help menu Page 42 Image viewing area VRS Adjustment Controls Page 48 Zoom toolbar Page 47 Image analysis information Page 37 VirtualReScan VRS User s Guide Operating VRS Scroll Bars If you resize the VRS Interactive Viewer so that the individual controls do not fit within the available space horizontal and or vertical scroll bars are displayed so that you can navigate to the controls that are not in view Persistence The size and state of the VRS Interactive Viewer are maintained from one scanning session to another Focus To navigate among the panels that make up the VRS Adjustment Controls you can use Ctrl to navigate to the panels below the one that is currently selected You can use Ctrl f to navigate to the panels that precede the one that is currently selected Minimize Maximize Close At the upper right corner of the VRS Interactive Viewer the Minimize Maximize and Close buttons work as follows Ifyou select Minimize the VRS Interactive Viewer window is minimized to the taskbar Ifyou sel
180. ve until you close the scanning application P To exit the Professional features demonstration 1 While the VRS Professional features demonstration is enabled select Tools Enable Professional Features Demo The check mark next to the menu item will be cleared to indicate that the demonstration is no longer in effect The VRS Adjustment Controls will refresh so that the options on the Color Background and Blank Page panels are grayed Also if you attempt to select VirtualReScan VRS User s Guide Operating VRS any of these panels after exiting the Professional features demonstration a message will display to remind you that full access requires a VRS Professional license The message will include a link to the Upgrade VRS dialog box which you can use to purchase a VRS Professional license The options on the Clarity Noise and Skew panels will continue to be available 3 When you resume scanning the Kofax Demo Mode stamp will no longer be applied to your images Using Advanced Features From the VRS Interactive Viewer you can access advanced features if they are supported by your scanner If your scanner supports advanced features you can use the Scanner Driver Settings option to access one of the following dialog boxes Advanced Settings dialog box Consists of options related to page layout JPEG compression and other custom features a Advanced Properties dialog box Consists of options that you can u
181. vity features to scan a document it is saved to a file named Untitled by default If desired you can rename the file With email applications the file name serves as the name of the attachment in which the scanned document is saved With Windows Desktop and Windows Explorer the file name is applied to the file in which the scanned document is saved The file name actually serves as a base file name The first time you use a VRS Desktop Productivity scanning option the default base file name Untitled is applied As you scan subsequent documents VRS appends a numeric sequence to the base file name Untitled 0001 Untitled 0002 and so on If desired you can rename the file by doing one of the following Typeanother name in the File Name combo box that is available with some of the email applications Type another name in the File Name field in the VRS Professional Scan window that is available when you select the Configure option from any of the add ins Unless you update it the current file name stays in effect The File Name selection always defaults to the most recently used name File Type When you use the VRS Desktop Productivity scanning options the document is saved in the format specified in the VRS Professional Scan window By default the selected format is PDF When the PDF or Multi page TIFF file type is selected all images are saved in a single file regardless of the number of images in the document If
182. w V Auto Crop V Edge Cleanup F Auto Orientation Figure 2 40 Skew Panel Deskew and Crop Options Auto Crop and Edge Cleanup Options Use the Auto Crop option to automatically crop every page to its original size Auto Crop is important for a precise registration of each image in order to perform accurate optical character recognition OCR You can use Edge Cleanup to automatically remove black borders from an image It is different from image cropping because it does not crop the image to its actual size Instead it replaces any black pixels in the border around the image with white pixels preserving the width and length of the image size determined by the image crop Auto Orientation You can select the Auto Orientation check box to turn on the feature that performs automatic page rotation With this feature enabled VRS will automatically rotate a page that is scanned in a non standard orientation As a result you do not have to perform manual rotation after the image is scanned This feature eliminates the need to pre sort batches of documents to ensure that they are facing in the same direction With Auto Orientation enabled you can place a stack of documents in the scanner feeder without checking to make sure that they are facing the same way and VRS will automatically rotate the images at scan time if necessary Note Auto Orientation may conflict with the rotation options that are available with some scanner
183. xpanded The current date is used VirtualReScan VRS User s Guide Advanced Properties Color Panel VRS supports optional color features for some scanners through the Color panel on the Advanced Properties dialog box You can use the Color panel to set up color related features such as Color Dropout and JPEG Compression The Color panel consists of three groups Front Side Dropout Color Back Side Dropout Color and JPEG Compression Advanced Properties EX Endeser Color Color Front Side Dropout Color Picking Ri l s Pene None Red Green Blue Rotation About Back Side Dropout Color None Red Green Blue JPEG Compression V Enabled Quality Good Better Best Custom Figure E 3 Advanced Properties Dialog Box Color Panel In some cases you may want to remove all instances of one color such as the background color on a document in order to make the necessary data more accessible to OCR engines etc One method to effectively erase this unwanted color during scanning is to use color dropout If you select a color to drop out your scanner will ignore that color but capture everything else The Front Side Dropout Color and Back Side Dropout Color groups provide the following dropout color choices None Red Green or Blue The default is None If a scanner supports duplex you can select different dropout colors for the front and for the back side Note The back side options f

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