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Xerox WorkCentre 5225A

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1. e No Button Function 1 Brightness dial Use this dial to adjust the contrast of the touch screen 2 Touch screen Displays messages and screen buttons for the various features Touch the screen to access the features 3 lt Log In Out gt button Displays the login screen to enter the System Administration mode or when the Authentication Accounting feature is enabled Pressing this button again after you have logged in will log you out immediately 4 Numeric keypad Press these buttons to enter the number of copies passwords and other numerical values 5 Language button Changes the language of the touch screen 6 Energy Saver button When the machine is left idle for a certain period of time it enters the indicator Energy Saver mode to reduce power consumption This indicator lights up when the machine is in the Energy Saver mode To exit this mode press this button 7 Clear All button Press this button twice to reset the status of all services to the default settings The machine will return to the default state after it is switched on 8 Interrupt button Press this button to temporarily interrupt a copy or print job and give another job a higher priority This button lights up while the priority job is being processed Press this button after the priority job is finished to resume the job that was interrupted 9 Stop button Press this but
2. 28 Dattery 5 adea da cete ans 28 EU aiii ai 28 other countries sse 29 USA Canada tels d enis rri eig 28 profiles specifying for Internet Fax 109 Q Quality File Size Scan E mail ieaie teinin iai 139 R Read Receipts E mail ssususes 142 Recipient Print Sets Fax 2 0 0 0 102 recycled paper product overview 43 recycling tico 28 Reduce Enlarge COPY MEET 49 E imallll nieto scott mila ecards Belen 137 FAX iiie deett bete itu ets 98 Internet Fax sssssssssss 98 Network Scanning sseeseeees 137 Scan to Mailbox sssssssssss 137 Scan to PC a osa nati 137 Server A ERRAT 98 reducing copy size eese 49 reducing scan size sssseee 98 regulatory information 17 mr IM 17 Fax function don ed HH eee etis 18 fax function sssssssssss 18 REID stp 20 related information sources usssss 12 Relay Broadcast FAX evens HERCLE nm E 84 Internet Fax aae etea aea aaea iiaa 90 Server D E endowed E 93 remote machine output quantity ooooocciccnconocoocccnccnnccncnncnnnnnos 102 response prior to transmission 108 retrieving documents from 105 sending documents to 84 93 Remote Mailbox Fax essees 103 Remote Polling Fax
3. No Component Function 3 Top cover Open this cover when clearing paper jams Integrated Office Finisher 4 Front cover Open this cover when loading staples or clearing staple jams Integrated Office Finisher 5 Staple cartridge Contains staples Integrated Office Finisher 6 Stand Supports the main unit Optional Rear View 3 5 6 No Component Function 1 Line 1 Use this connector to connect the machine to a telephone line 2 TEL Use this connector to connect the machine to a telephone device Depending on the region this connector may not be provided 3 Foreign Device Use this connector to connect the machine to a third party device such as Interface FDI an access control device coin machine or card reader connector NOTE Foreign Device Interface FDI is an optional interface that supports a variety of vending stations available through the Xerox Custom Application Service 4 10Base T 100Base TX Use this connector to connect a network cable to the machine connector 5 USB 2 0 interface Use this connector to connect a USB cable to the machine connector 6 Connector This connector is to be used only by customer engineers 7 Ground fault interrupter Automatically shuts off electricity in the event of current leakage 35 2 Product Overview Control Panel The following diagram shows the names and functions of the buttons on the control panel 1 t
4. sseeese 140 Scan to PC ee den ete etna 140 File Name E mail conci t a ER Ee 143 Network Scanning eseese 143 Scan to PG adeste een ee ee 143 File Name Conflict Network Scanning esses 143 Scan to P eene cete ee cetus 143 Filing Options Network Scanning eese 139 Scan to Mailbox 139 SCAN to PO aede dettes 139 Forced F4800 bps Fax starting rate i e 100 Internet Fax communication mode 112 Foreign Device Interface connector 35 Form Overlay Copy seeee 75 FreeBSD aunt tet re te eee tua 22 From EMM ett did 122 Internet Fax eeeeeeeeennee 91 front COVER its e e 32 G G3 Auto fax starting rate ssssssess 100 Internet Fax communication mode 112 General Settings E mail idee 128 A A 94 Internet Fax A nene 94 Index Network Scanning eeens 128 Scan to Mailbox n 128 Scan to PC eu ees 128 Server A 94 Ground Fault Interrupter GFI 35 40 H header adding to fax documents 102 Heimdal ecu eee 21 High Capacity Feeder sssesssss 32 High Capacity Tandem Tray Tray 3 4 34 hole punch position ssessssssssssss 54 l ID Card Copying Copy conococcccccononccnncnnnnncnccnananons 71 illegal copies eene 26 Image Enhancement SGaniE mall sei
5. seeenee 60 sorting output sssssseemm 53 staple position ssssssssssss 54 starting a job sss 48 stopping a job irian ireira ian 49 suppressing backgrounds 57 text watermark sssssssssssssses 70 VACIA 70 country code for Fax service eee 77 Cover Page Fax cococcccccononncccccnnoncnnccnnnnncncnnnnn nos 87 Covers COPY arta tna a Rael 65 Covers Booklet Creation 63 Create Change Link Send from Mailbox 151 cryptographic software sseeeeeess 21 Custom Services sssssss ee 38 D Delay Start Fax sssseeee 100 Delete Outside Delete Inside Copy 75 deleting mailbox documents 148 density adjusting for copy jobs 56 adjusting for fax jobs n se 95 adjusting for scan jobs sssssse 132 plc RE 25 destinations go ip ER 83 Dial Pause button seeseee 37 Digital Signature E simalli ie hee ed 145 Internet Fax eese 111 Direct Fax x idet e be 77 disposing of product coococccnnccccccoconcncnncnncnonananannnos 28 Divide Output Booklet Creation 64 document feeder occccccccccccncccnnnnnnnnnnnnnnnnnnnns 32 46 Long Edge Feed LEF ssssss 10 Short Edge Feed SEF sss 10 document
6. 1 Select a job flow sheet on the Toh Flow Sheets Refresh Job Flow Sheets screen E ges Search by Name 2 Select the Change Settings ARK EN button The Change Settings aj zm screen is displayed A Y L sees Keyword 3 Select a group you want to Change Satin Cose modify van me H X roup J p NOTE Groups marked with an EG 0 TOU arrow indicate that they have not oe been configured 8 Group J NOTE Use the scroll buttons to scroll through the list 4 Set the required items 2 Group 1 Gase Items Current Settings IE pus D with an arrow premi CES le indicate that the tmz OpmB _ y have not been qur um configured TIENI Option D b 5 Items Option E Y Previous Group Displays the setting items of the previous group Next Group Displays the setting items of the next group Add E mail Recipient Displays a screen that allows you to enter a new recipient address 157 7 Job Flow Sheets Search by Name Search by Keyword Select Keyword These features allow you to search a job flow sheet by name or keyword Search by Name Job Flow Sheets 1 Name 2 Sheet Filtering Search by Name Displays a screen keyboard Enter ejr la Eje Y the name of a job flow sheet to es ya Search by Keyword M EEE search emm To Accounting Y L sees Keyword Search by Keyword Displays a screen keyboard Enter t
7. sss 117 stopping a job sse 119 suppressing backgrounds 132 suppressing shadows sssssse 133 Searchable Text eese 141 SEF ate ese iti hater nee enm rcs 10 Select viii 152 Send from Mailbox oooococccccnocaccncncnononos 38 147 sending to multiple recipients simultaneously 120 separators inserting between transparencies sse 55 65 serial number sasior e ccc e a aina aE tas 9 Server Fax xs Pea es 38 77 services COPY sirar nt eee eel dentine 37 45 Custom Services sss 38 Esmail tana a e 37 115 120 la KT 38 77 Internet Fax essen 38 77 Job Flow Sheets sussss 38 155 Network Scanning 38 115 124 Scan to Mailbox 38 115 124 Scar to PO ciuis 38 115 125 Send from Mailbox 38 147 Server Fax vicki eeu 38 77 Stored Programming 39 159 Shadow Suppression Scan E mail eeseesssse 133 Sharpness CODY cec bet es 56 E mail iie alta 132 Network Scanning seeeeees 132 Scan to Mailbox ees 132 Scan to Prices 132 sheet filtering documents in mailbox 153 Short Edge Feed SEF sess 10 sleep mode 1 sess 40 sorting copy output
8. 53 special characters Fax Internet Fax oooccccccccconononononococncncnncnonononons 84 Server A res tu 93 Speed Dial button sss 36 speed dialing fax numbers 87 94 Split Send E mail ssesssssssss 142 Stand oodd arme tre aee deste daa 35 staple position ssssssesessssee 54 Start button 36 Starting Rate C Rm 100 Internet A 111 Starting Rate Internet Fax eee 111 Stop DUON naii ene ERI ee 36 Store for Free Polling storing for polling esses 106 Store for Polling Fax sess 106 Stored Programming sssss 39 159 storing fax for retrieval from remote machine 106 Subject Email toon cte dida 123 Internet A 91 suppressing backgrounds 57 132 system controls product overview 36 T TEL CONNECCION iue nte paene 35 TIFF F Internet Fax profile 110 TIFF J Internet Fax profile 110 TIFF S Internet Fax profile 110 toner cartridge oooionicccnninnncccnnninncccnnnninnccnrnnnnnos 34 touch panel display language displayed sssssssss 10 touch screen sess 36 Transfer Protocol Network Scanning 126 Transmission Header Text Fax 102 Transparency O
9. Internet Fax Options Internet Fax Encryption This feature allows you to send S MIME encrypted e mail To use this feature you need to specify an e mail address associated with a certificate that supports encryption For more information refer to the Security chapter in the System Administration Guide 7 Select Encryption on the Encryption I ntern et Fax Options screen Internet Fax message will be encrypted according to S MIME standard f Off before being sent 2 Select the req uired option n Select On for Encryption before entering the Internet Fax recipients The E mail Address of the Internet Fax recipient must have a certificate for 3 Select Save e On encrypting the message and be selected from the Address Book Off Does not encrypt e mail On Encrypts e mail Digital Signature This feature allows you to attach a digital signature to e mail To use this feature the machine s e mail address needs to be associated with an appropriate certificate For more information refer to the Security chapter in the System Administration Guide 7 Select Digital Signature on the oma signature Concil Internet Fax Options screen A digital signature which conforms to S MIME standard Off will be appended to outgoing Internet Fax jobs 2 Select the required option 3 Select Save e The recipient will be able to verify if the information received is authent
10. O Transparency Options No Covers No Transparency Separators Q Page Layout O Poster O Annotations Multiple Up Off No Posters Repeat Image Off E 2 Select Copy on the touch screen 3 Select the Output Format tab Co Image Qualit y Layout Output Format Job Assembly Use the side tabs to switch A MM pega b etwee n scree n S Be oD a Copying A Select the required feature 5 Select Save Booklet Creation This feature allows you to create multi page booklets from a set of 1 or 2 sided originals It reduces and correctly positions each image to produce output that when folded will be ordered to read like a booklet NOTE If the number of document pages is a multiple of four the booklet will not have blank pages Otherwise the extra pages in the book will be blank NOTE This feature is available only when Collated is selected in Copy Output NOTE Wait until the copy job is completed before taking copies out of the output tray 7 Select Booklet Creation on the ssi rasis Output Format screen Qe nm b gg o Fi on 2 Selectthe required options e 9 E i in 3 Select Save Q Ex sacos Tt ey Donat ay on Back Cover Off Disables the feature 62 Output Format Create Left Top Bound Booklet Makes a booklet from a document Images are automatically placed in a sequence that when folded the copies are bound at the
11. Permissions Displays the PDF Security Permissions screen where you can set a security password to your PDF file A security password adds restrictions that prevent others from printing or editing the file The file s recipient can remove the restrictions if the recipient knows the password The password can be up to 32 characters long NOTE PDF Security is displayed when PDF Multiple Pages per File is selected PDF Signature Allows you to add a signature to your PDF file so that the file s authenticity can be definitively proven preventing false and fake documents being presented as authentic documents If On is selected select a position to place a visible PDF signature or select Invisible Signature to add an invisible PDF signature NOTE The following handlers are used by Adobe Reader to verify the PDF signature Acrobat 6 x verifies the signature using Windows Certificate Security and Acrobat 7 x verifies the signature using Adobe Default Security XPS Signature Allows you to add a XPS XML Paper Specification signature to your file so that the file s authenticity can be definitively proven preventing false and fake documents being presented as authentic documents 141 5 Scan E mail Optimize PDF For Web View Creates a PDF file that displays the first page in a user s web browser before the entire file is downloaded from a web server This feature alleviates user frustration in waiting for an entire
12. Select Copy on the touch screen Select the Image Quality tab Set the required feature Select Save 55 3 Copy Original Type This feature allows you to copy at optimum image quality by selecting the type of the original documents 1 Select Original Type on the Original Type Cancel Save Image Quality screen e 2 Select the required option O O Text on See 3 Select Save e us Q Through Paper Text Select this option to copy documents that contain text only where the text must be copied crisply Photo amp Text Select this option to copy documents that contain both text and photographs Text and photographs are automatically distinguished and an appropriate quality mode is selected for individual areas Photo Select this option to copy documents that contain photographs only Light Text Select this option to copy documents that contain faint text such as that written in pencil Text on See Through Paper Select this option to copy documents that use see through paper NOTE Text on See Through Paper is available only when System Settings Copy Service Settings gt Copy Control gt Original Type See Through Paper is enabled Image Options This feature allows you to adjust the brightness and sharpness levels for copying documents 1 Select Image Options on the Image Options Cancel Save Image Quality screen Lighten Darken Sharpness
13. Se rvi ces b utton E mail Y General Y Advanced Y Layout Y E mail Options SEED SD Se salusineny d on the control panel Name E mail Address From New a SMTP_Mail Address 2 Select E mail on the touch e Sujet screen Loses Book A Avoset E Message i i i pe gt oe 3 Specify the required options d Mies Remove Edit Close Menu Selecting a recipient in the recipient list pops up a menu that allows you to remove or edit the recipient or close the pop up menu New Recipients This feature allows you to enter recipients e mail addresses using the screen keyboard 7 Select New Recipients on the fea E mail screen 2 Enter an address 3 Select Close s JJ EJ CAE More Characters To CC BCC The pull down menu at the left hand side of the address entry field allows you to switch the recipient type between To CC and BCC More Characters Displays the symbol keys on the screen Add Select this button to enter another recipient s e mail address Hand glass icon Allows you to search the Address Book for the entered search string Any names that contain the search string will be found 120 E mall Address Book This feature allows you to choose destinations from address books The Local Address Book is held locally on the machine and stores public entries The Remote Address Book is held remote
14. eese 105 Resolution E mail iiie ied ined 134 Wc emt A Tn 96 Internet Fax 96 Network Scanning esses 134 Scan to Mailbox 134 Scam Pital 134 Server Fax ed e cid needed 96 resolution scanning ssssssess 134 retrieving fax from remote machines 105 RFID regulatory information 20 RSA BSAFE ndn Pe re eget 21 S safety notes Seriana eiai ASARES 12 battery safety information 15 cleaning the product 14 consumables sss 16 electrical safety information 14 electrical supply ssssssess 13 laser safety information 16 machine installation safety information 14 operational safety information 15 ozone information iieiea 16 product safety certification 17 radio frequency emissions 17 warning markings sese 13 Scan Presets Esmail nica iaa e 130 Network Scanning eessen 130 Scan to Mailbox sseeeeeeee 130 SCAN tO PO 1e ge deseris 130 scan ratio for the original fax 98 scan size for copy documents ss 59 Scan to Mailbox eese 38 115 Scan to Mailbox basic features 124 9can to PG u
15. page 92 General Settings Fax Internet Fax Server Fax page 94 Layout Adjustment Fax Internet Fax Server Fax page 97 Fax Options Fax page 99 More Fax Options Fax page 105 Internet Fax Options Internet Fax page 108 Fax Options Server Fax page 112 3 Specify a Destination The following explains how to specify a destination The machine allows the following dialing methods fax numbers or e mail addresses For Fax Using the numeric keypad on the control panel to enter a fax number directly Using the New Recipients feature refer to New Recipients on page 83 Using the Address Book feature refer to on page 86 80 Fax Procedure Using the Speed Dial button on the control panel refer to Speed Dial on page 87 For Internet Fax Using the New Recipients feature refer to New Recipients on page 89 Using the Address Book feature refer to Address Book on page 90 For Server Fax Using the numeric keypad on the control panel to enter a number directly Using the New Recipients feature refer to New Recipients on page 92 Using the Address Book feature refer to Adaress Book on page 93 7 Enter the destination using any e X e method from the above O O O O You can send a document to multiple O M destinations in a single operation C om o 2 H e GDS lt Dial Pause gt LA button If yo
16. 25 1 Before Using the Machine Illegal Copies USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 OND Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have bee
17. Back lj AJO Auto Size Detect Covers Plain Plain No Covers Disables the feature Front Cover Only Inserts a front cover page before the first page of the document A different paper type than the main body pages can be used Front 8 Back Covers Inserts cover pages before the first page and after the last page of the document A different paper type than the main body pages can be used Covers Blank Covers Adds a blank cover to the documents Printed Covers Copies the first and last pages of the documents onto the cover stock Add blank sheets to the set of documents if you want the inside front cover and inside back cover to remain blank Paper Supply Displays the Covers Paper Supply Screen Select one of the presets to specify the Main Body Tray and Cover Tray The paper loaded in the trays selected for Main Body Tray and Cover Tray should be the same size and orientation For more information on Tray 5 Bypass refer to 7ray 5 Screen on page 51 Depending on the trays installed on the machine the name of this button may be different Transparency Options This feature allows you to place blank page separators between documents when copying onto transparency stock and to make hard copy sets for handouts Handouts can be 1 sided or 2 sided and stapled f S e e ct Tra ns pa ren cy O pti on s Transparency Options Cancel on th e Output Format screen e ee Tranaparengy Tran
18. CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria Belgium Bulgaria Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Malta Netherlands Poland Portugal Romania Slovakia Slovenia Spain Sweden Switzerland United Kingdom Iceland Liechtenstein Norway In the event of problems you should contact your local Xerox representative in the first instance This product has been tested to and is compliant with TBR21 OR ES 103 021 1 2 3 or ES 203 021 1 2 3 technical specifications for terminal equipment for use on analogue switched telephone networks in the European Economic Area 19 1 Before Using the Machine The product may be configured to be compatible with other country networks Please contact your Xerox representative if it needs to be reconnected to another country s network NOTE Although this product can use either loop disconnect pulse
19. Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer This product meets the applicable Industry Canada technical specifications NOTE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all of the devices does not exceed 5 Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas
20. In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Prior to disposal please contact your local dealer or Xerox representative for end of life takeback information 28 Product Recycling and Disposal WEEE Professional Business Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information Other Countries Please contact your local waste authorities and request disposal guidance 29 1 Before Using the Machine 30 2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying faxing printing and scanning depending on the configuration The screens shown in this manual are from a fully configured machine to cover all the features The content of the screens may vary slightly depending on the system settings and machine configuration The button names and icons on the control panel also vary
21. Internet Fax cui s 98 Server A sede Misieascsdevaedenenss 98 Book Scanning Esmail 5 s 2 2 bii 135 Network Scanning seeesses 135 Scan to Mailbox sssessssssss 135 Scan to PG nu et e ed 135 Booklet Creation Copy essssss 62 63 booklets nte ENTRO den 62 brightness dial sss 36 Build Job Copy ssesem 72 bypass tray i eue eret xe iode 32 C C DUON iio eer oe Rae 36 Canada illegal copies sssssssss 27 cautions and limitations sssssssss 12 CE certification in Europe 17 center tray eode 32 34 CentreWare Internet Services 161 accessing services aaneen 161 auram 163 user interface sssssssssssssee 162 certifications in Europe CE ssse 17 cleaning the machine eessen 14 Clear All button ran perena aanraai e aaa t inada Ea 36 Collation A e HG RH Re 55 color scanning color originals 128 Color Scanning Scan E mail sss 128 Compression Method sssssss 141 confidential Internet Fax documents 147 Confirmation Options Fax sssssss 100 control panel sssssssesssseeee 32 36 All Services button ssssssssssss 37 brightness dial 36 C button acid c e re t
22. and original orientation NOTE When using the document 2 Sided Copying Cancel Save glass for 1 gt 2 Sided or 2 gt 2 Q ise Sided the machine will display a 22s C Rotate siae 2 message when it is ready to scan Qu ri V lA the next document e 1 gt 1 Sided Makes single sided copies from single sided documents 1 gt 2 Sided Makes double sided copies from single sided documents 52 Copy 2 gt 2 Sided Makes double sided copies from double sided documents 2 gt 1 Sided Makes single sided copies from double sided documents Rotate Side 2 Rotates side 2 of the printouts head to toe NOTE This check box is available for all options except 1 1 Sided Copy Output This feature allows you to sort copy outputs If an optional finisher has been installed the stapling hole punching and or folding feature is also available You can select the staple and or hole punch position on the copy output NOTE The features displayed on the screen vary depending on whether a finisher is installed on your machine whether the installed finisher is an Office Finisher LX or an Integrated Office Finisher and what options are installed on the finisher NOTE If the correct size paper is not loaded in the machine when the stapling and or hole punching feature is applied to a copy or print job a paper size error may occur When this happens the finisher contains the wrong size paper already proces
23. header adding name and phone number 102 job status checking 82 A ien dd eei eod ved 97 loading documents sese 78 long fax documents sess 79 manual size input ssssssssss 97 mixed sized originals sssss 97 multiple documents on one sheet 103 original size niiin erii iia 97 original type 95 reducing enlarging scan size 98 remote machine output ssuse 102 remote machine response prior to transmission confirming 108 remote mailbox using ss 103 retrieving from remote machines 105 scanning resolution s es 96 send priority and time ssss 100 sending documents to multiple recipients 83 92 sending documents to remote machines 84 93 speed dialing see 87 starting a job ocenite tarnii reia 81 stopping a job sem 82 storing for retrieval from remote machine 106 subject and comment Internet Fax 81 transmission result mail receiving 109 transmitting documents with cover page 87 transmitting facing pages on separate Sheets stre iere oet rus 98 FD iato ti 35 Features button oooooccncnnncnnccncnnnnnnonononononononos 37 41 File Format Esmall rara m ed 140 Network Scanning sess 140 Scan to Mailbox
24. into the document feeder NOTE 5 5 x 8 5 and A5 originals must be loaded in portrait orientation Edge Erase This feature allows you to erase unwanted marks such as scan shadows and hole punch marks from each edge of the scanned images 7 Select Edge Erase on the Ege Erase Cancel Layout Adjustment screen Ra Original Orientation Upright Images O All Edges 0 50 0 50 2 Select the required options Eme Eme e Parallel Edges 4 2 Sideways Images 3 Select Save E e All Edges Erases the same amount from all four edges of your document The edge erase amount is specified by the System Administrator and cannot be changed on this screen If you do not want to erase the edges select Parallel Edges and specify 0 for both the top bottom and left right edges Parallel Edges Allows you to specify the amount to be erased from the top and bottom and left and right edges of your document Up to 50 mm 2 inches can be specified for each field 136 LayoutAdjustment Original Orientation Upright Images Selects the vertical orientation where the top of the document is orientated towards the back of the machine Sideways Images Selects the horizontal orientation where the top of the document is orientated towards the left of the machine Reduce Enlarge This feature allows you to enlarge or reduce a scanned document by a
25. 10 copy sets Paper or media used to add to the front or back of a copy set A screen displayed immediately after switching on the power or pressing the Clear All button The screen is also displayed when the Auto Clear feature is used Settings which are incorporated into the machine at the factory and used by the machine when the user does not specify settings Programming that enables the machine to process a document at a later time An abbreviation of Dynamic Host Configuration Protocol A protocol allowing the principal parameters of network devices including IP Addresses to be configured by central DHCP Servers To use a telephone fax number for document transmission The methods of dialing provided by the machine include manual dialing using the numeric keypad speed dialing and using the Address Book etc A tone sounds from the telephone line when a remote machine receives a call You will then know that you are connected to the line The dial type of a connected line The machine offers Tone and 10 pps options Enables PC clients to send faxes via the machine An abbreviation of Domain Name System A system used by the Internet for translating names of network nodes into addresses An assembly that automatically separates and feeds single or double sided documents from the input tray into the scanner An abbreviation of Dots Per Inch which is the number of dots that can be printed within a width of
26. 2 Press the lt All Services gt button Fax General Layout Fax Options More Fax Settings Adjustment Options on the control panel c 3 Select Fax on the All Services time eeto tore a T gt screen Select the Fax tab if E mess so n f not displayed already ES cover rese B NOTE You can specify destinations from any tab using the numeric keypad or the lt Speed Dial gt button on the control panel NOTE To add another recipient after specifying a recipient you can use the numeric keypad or the lt Speed Dial gt button on the control panel or the Add or Address Book button on the Fax screen NOTE To remove a recipient from the recipient list or to view the details of a recipient in the list select the recipient on the touch screen to display a pop up menu and then select the required option from the menu New Recipients This feature allows you to enter one or more fax destinations using a screen keyboard 7 Select New Recipients on the rus ae Fax screen Cyexyc Jo JO es ee JCs JC JL espace 2 Select keys on the screen to xr EE enter the required information su Je JC JCe JCv JC Lm Jim JL JL Je Es 3 Select Close More Characters J Space J Add Allows you to enter a new address The maximum number of destinations that you can designate at one time is 200 Tone Switches between pulse dialing and tone dialing Shift Switches be
27. 2 Select the Features cooooococccocccccnconoconononoonnnonononnnnnnonononnnnnnnnnnnnnononnnos 79 3 Specify a Destination ir Eee tena erg erp ae b he 80 4 Enter an E mail Subject and Message for Internet Fax Only 81 Se Start the Fax Job iet herr bea Cie Ee Ea teo pe Axe 81 6 Check the Status of the Fax Job 82 Stopping Fax JOD iicet b eere etie cen ee rere e ea v e 82 Specifying Fax Destinations eeesesseeeeeeeeeeeeeeeee een 83 New Reclplerits ect eite oe e ia ER RETE RR LEA e PUR V ERR 83 Address BOOK e tr niii nite tes eM Y ev ER uri 86 Cover Page ssh eite a Fev eer eden 87 Specifying Internet Fax Destinations reenen 89 New Recipients annin erete i e a emnes 89 Address Book itii is a eee ER E RS IR caida guava Br FREE RR ren 90 minm ETEEIS 91 o 91 A thin A tatreduete ieee mcteedos 91 Specifying Server Fax Destinations oooooocccccconcccoconccncccnoncnnnnnoncncnnnnnnnnns 92 New maLo oea Ee E EE 92 Address Book sinisa araa ER EEE 93 General Settings Fax Internet Fax Server FaX ooooccccccccccncccnnnnnninnnino 94 Eligen Darkest ta cdi 95 2 Sided ScanniNg ss din Neon Ma cues 95 Original Type cr tic deed ten od 95 R sSsol tlotic 3 eee eta eere hear Reve tih Ted eee bero rette tee eh c rte Es 96 5 Layout Adjustment Fax Internet Fax Server Fax ooococcccccccccccoccconononoss 97 Original SIZES ETT 97 BOOK E
28. 3 digit code o O OSOS lt Speed Dial gt button Cover Page This feature allows you to add a cover page to the document A cover page includes the following information destination name sender name fax number page quantity time and date and comments 7 Select Cover Page on the Fax erae Cancal Save screen Comments Off Recipient s Comment 2 Select the required option are Sender s Comment e Print Cover Page off Off Disables the feature Print Cover Page Attaches a cover page When you select this option Comments is displayed at the right side of the screen Comments Displays the Cover Page Comments screen where you can add a comment to the recipient field and or sender field on the fax cover sheet 87 4 Fax Cover Page Recipient s Comment Screen Allows you to add a comment to the recipient field on the fax cover sheet N O Report Cover Page Recipient s Comment Cancel Does not add a comment to the TP recipient field on the fax cover sheet Qe 2 urgent A 3 confidential J omment T 4 Not in Use J Comment seris Us E Adds a comment to the recipient field on the fax cover sheet Select Comment Allows you to select a comment from the list of comments already registered Use the scroll buttons to scroll through the list For information on how to register commen
29. 5222 5225 5230 on page 132 NOTE Contrast is displayed if you select Grayscale or Color on the Original Type screen 132 Advanced Settings 1 Select Image Enhancement on Firag marne the Advanced Settings screen Background suppression Contrast 3 Most 2 Select the required options Qs ue pr a m 3 Select Save e Suppression d L Contrast Background Suppression No Suppression Scans with background suppression turned off Auto Suppression Automatically suppresses colored backgrounds when Black is selected on the Color Scanning screen or suppresses white backgrounds on colored documents when Color is selected on the Color Scanning screen NOTE This feature is not available when Photo is selected on the Original Type Screen Contrast Specifies the contrast level for scanned images Shadow Suppression WorkCentre 5225A 5230A This feature allows you to suppress image bleed through when scanning NOTE The WorkCentre 5222 5225 5230 does not support this feature 1 Select Shad OW Su pp ression Shadow Suppression Cancel on th e Ad va nced Setti ng s Shadow Suppression hides background colors and image bleed through screen Q No Suppression This feature is unavailable when Black amp White is selected in Color Scanning 2 Select the required option LI 3 Select Save No Suppression Disables the feature Aut
30. 5225A 5230A Displayed when PDF Multiple Pages per File PDF A or XPS is selected This feature saves files with the MRC compression method NOTE MRC High Compression is not available when Color Scanning is set to Black amp White NOTE When MRC High Compression is set to On the options available for Resolution are 200 dpi and 300 dpi only and the Reduce Enlarge feature is set to 100 Searchable Text WorkCentre 5225A 5230A Displayed when PDF Multiple Pages per File PDF A or XPS is selected Select the language of the document and select whether to compress text NOTE If Original Type is set to Photo the Searchable Text button is not selectable NOTE If Color Space is set to Device Color Space the Searchable Text button is not selectable PDF Security Displays the File Format PDF Security screen where you can set security to prevent unauthorized access to your PDF file Select Password to apply security measures Encryption Algorithm Sets either 128 bit RC4 Acrobat 5 0 or later or 128 bit AES Acrobat 7 0 or later file encryption algorithm Supported Version Displays the version of Adobe Acrobat compatible with the selected encryption algorithm Doc Open Password Displays the PDF Security Document Open Password screen where you can set a password that will be required to open your PDF file The password can be up to 32 characters in length
31. 5230 page 129 2 Sided Scanning page 129 Original Type page 129 Scan Presets page 130 1 Press the All Services button WorkCentre 5225A 5230A on the control panel E mail T General Y Advanced Y Layout n E mail Options ettings ettings jjustment 2 Select a scan type on the touch Color Scanning 2 Sided Scanning i Original Type Scan Presets Q Auto Detect e 1 Sided Q Photo amp Text Q Sharing amp Printing Screen Q Color oO 2 Sided Text oO Archival Record 3 Select the General Settings tab 2 White GQ asided Rotateside2 Photo 2 bis M rayscale ligh Quality Print on the touch screen More 4 Select the required options WorkCentre 5222 5225 5230 E mail General Advanced Layout E mail Options Ew Settings Settings Adjustment Lighten Darken 2 Sided Scanning Original Type Scan Presets e 1 Sided O Photo 8 Text Q Sharing amp Printing a 2 Sided e Text Q Archival Record DN 2SidekRotateSide2 ELD Photo a2 Y or Q High Quality Print More Color Scanning WorkCentre 5225A 5230A This feature allows you to set the output color mode NOTE The WorkCentre 5222 5225 5230 do not support this feature 7 Selecta color mode option for Email General Yes Y Options Settings Settings Adjustment the Color Scan ni ng featu re on Color Scanning 2 Sided Scanning Original Type y Scan Presets i Q Auto Detect e 1 Sided Q Photo amp Text the General
32. 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bankand government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments 27 1 Before Using the Machine This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel Product Recycling and Disposal Battery Recycling and Disposal Dispose of all batteries in accordance with local legislation For recovery of scarce resources Xerox reuses the rechargeable batteries used in this product after the product is returned Those batteries can be reused to make recycle materials and energy recovery All Countries North America USA Canada Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative at 1 800 ASK XEROX to determine wheth
33. Automatically rotates the image as required to fit on the selected copy paper On during Auto Automatically rotates the image as required to fit on the selected copy paper This feature is available only when Auto Paper Select is selected in the Paper Supply feature or Auto is selected in the Reduce Enlarge feature Invert Image This feature allows you to mirror the image and to make negatives of the image on the copy output 7 Select Invert Image on the PETS EZ Layout Adjustment screen Mirror Image Negative Image 2 Select the required options vrs trae mE rox ora 3 Select Save Q Mirror Image Negative Image Mirror Image Allows you to create a mirror image of the document Normal Image Select this option for normal image output Mirror Image Creates a mirror image of the original for the copy output Negative Image Allows you to create a negative image of the document Positive Image Select this option for normal positive image output Negative Image Creates a negative image of the original for the copy output All the black images on the page will be inverted to white and all the white images will be inverted to black Original Orientation This feature allows you to specify the orientation of the documents The document orientation must be specified before using the Image Shift Edge Erase Multiple Up Repeat
34. Creates a new job flow sheet to be linked with the mailbox NOTE The job flow sheets you create on this screen can only be executed modified or deleted from this mailbox Edit Delete Allows you to modify or delete an existing job flow sheet For more information on Create and Edit Delete refer to the Setups chapter in the System Administration Guide Search by Name Displays a screen keyboard Enter the name of a job flow sheet to search 151 6 Send from Mailbox Search by Keyword Displays a screen keyboard Enter the keyword assigned to a job flow sheet to search Select Keyword Displays the Select Keyword screen Select a preset keyword assigned to a job flow sheet to search Select Job Flow Sheet Screen This feature allows you to select and execute a job flow sheet on the documents stored in the selected mailbox 7 Select Select Job Flow Sheet ui seert Job Flow Sheet Sn the Job Flow Settings im A tustomer uu TA oo Sear ty Mane eevee E To Accounting Search by Keyword l N _ Details 2 Select the required options gt fin Pate Select Keyword 3 Select Close Cm U Name Updated Sorts the job flow sheets by their names or the dates they were last updated Selecting the same option again toggles the order in which they are listed as indicated with an upward ascending order triangle shown to the right of Name in the above
35. FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OF THIRD PARTY RIGHTS IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM DAMAGES OR OTHER LIABILITY WHETHER IN AN ACTION OF CONTRACT TORT OR OTHERWISE ARISING FROM OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE Except as contained in this notice the name of a copyright holder shall not be used in advertising or otherwise to promote the sale use or other dealings in this Software without prior written authorization of the copyright holder This product contains FreeBSD codes The FreeBSD Copyright Copyright 1994 2006 The FreeBSD Project All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT IN
36. For information about the speed dialing feature and how to enter a speed dial code refer to Speed Dial on page 87 Add gt Adds a selected fax recipient to the Recipient s field Recipient s Lists the selected fax recipients Touching a selected fax recipient pops up a menu allowing you to remove the recipient or view its details 86 Specifying Fax Destinations Speed Dial This feature allows you to select a destination quickly using the 3 digit code assigned to it An asterisk on the screen keyboard or the control panel can be used to specify multiple speed dial codes and a pound sign to designate a group code Speed Dial Code Result 123 Dials the destination assigned to the speed dial code 123 12 Dials the speed dial codes 120 129 The asterisk represents all numbers from 0 to 9 Dials all speed dial codes registered in the machine 301 Dials the group code 01 A group code is a speed dial code that can contain up to 20 destinations and begins with a pound sign Up to 50 group codes can be registered For information on how to register speed dial codes refer to the Setups chapter in the System Administration Guide 7 Press the Speed Dial button a a x e 2 Enter a 3 digit code 000 O s NOTE If the 3 digit code entered is B Zo um x correct the destination is displayed E If it is incorrect you are prompted to O enter the correct
37. For more information on how to retrieve confidential documents from a remote mailbox refer to Remote Polling on page 105 1 Select Remote Mailbox on the reme mam Ga Fax Options screen enote a a 2 Select the required option Q m 3 Select Save e ep Off Disables the feature On Sets confidential transmissions Remote Mailbox Number and Mailbox Passcode are displayed at the right side of the screen Remote Mailbox Number Enter a mailbox number for the remote machine using the numeric keypad on the control panel The mailbox number is a 3 digit code from 001 to 999 Mailbox Passcode Enter the passcode of the mailbox on the remote machine if required The passcode is a 4 digit code 103 4 Fax F Code This feature enables fax transmissions using the F Code standard defined by the Communications and Information network Association of Japan The F Code standard is based on Recommendation T 30 defined by ITU Telecommunication Standardization Sector ITU T and allows communication with remote machines that support the same standard regardless of their manufacturers You must know the F Code and the password if one is set up of the remote machine before sending or retrieving a document If you are retrieving a document from a remote machine the machine holding the document must know the F Code preceded with 0 to indicate the confidential fax transmission and the password
38. Image Annotations and Booklet Creation features 7 Select Original Orientation on Co imaro enaion the Layout Adjustment screen Original Orientation is used to inform the system of your original s orientation on the paper as you load it in the Document Feeder or place it on the Document Glass This information is used by the system to make decisions about how to accurately place images on paper when using features such as Image Shift Edge Erase Multiple Up Repeat Image Annotations and Booklet Creation 2 Select the required option 1 e Vines 3 Select Save Q serm Upright Images Selects the vertical orientation where the top of the document is orientated towards the back of the machine 61 3 Copy Sideways Images Selects the horizontal orientation where the top of the document is orientated towards the left of the machine Output Format This section describes features that enhance the appearance of a copy job For more information on the features available refer to the following Booklet Creation page 62 Covers page 65 Transparency Options page 65 Page Layout page 66 Poster page 67 Annotations page 68 Watermark page 70 ID Card Copying page 71 7 Press the lt All Services button aw Y image cui Yit V ouput Format i ljustmen on the control panel Job Assembly O Booklet Creation O Covers
39. Lighten Sharpen 2 Select the required levels 3 Select Save UDI 2 Y Darken Soften Lighten Darken Allows you to adjust the copy density using seven levels between Lighten and Darken The copy density increases the nearer the level is to Darken and decreases the nearer the level is to Lighten Sharpness Allows you to adjust the copy sharpness using five levels between Sharpen and Soften The sharpness of contours increases the nearer the level is to Sharpen and decreases the nearer the level is to Soften 56 LayoutAdjustment Background Suppression This feature suppresses background colors and image bleed through when copying NOTE This feature is not available when Photo is selected on the Original Type screen 7 S e e ct Ba ckg roun d Background Suppression Cancel Suppression on the Image This feature does not work when Photo is selected as the Original Type Quality screen Qs 2 Select the required options 3 Select Save No Suppression Disables the feature Auto Suppression Automatically suppresses background colors Layout Adjustment This section describes the layout adjustment features for copying For more information on the features available refer to the following Book Copying page 57 2 Sided Book Copying page 58 Original Size page 59 Edge Erase page 59 Image Shift p
40. Scan to Mailbox ssssssssssss 136 Scan to PC uai ER Pet 136 Server av 97 Original Type GODY some tel de 56 E mail secrets ede e ie 129 A exon it eae cna 95 Internet A 95 Network Scanning sesess 129 Scan to Mailbox ssssssssssss 129 SCAN to BG unire etude 129 Server Fax oe ede e nade 95 other countries illegal copies 27 Output Format Copy sss 62 P Page Layout Copy sss 66 paper orientation sesssssee 10 Index Paper Supply COPY iii lada 51 Password Network Scanning 145 PDFE Sec rlty ies 141 PDF Signature cccccccctecceeteeccdeceeeecccdeseeeeseceevenes 141 photographs scanning eee 131 Poster COPY ecce nee t Rae d 67 power switch sess 32 powering on off 39 printing mailbox documents 148 Priority Send Fax sse 100 product overview ssssssseeeenemee 31 energy saver modes sese 40 Job Interrupt oeaio aeaaaee tedere taaa AT 42 machine components sessesssssss 32 machine services ssssssssssssss 37 ITlod682 iiit te nee well eget add 41 powering on off ssssssseeee 39 recycled paper ssssssssseee 43 system controls sse 36 product recycling and disposal
41. Select Close Name Protocol Displays the destination server information registered in the Address Book Details Displays the detailed settings of a selected server Add gt Adds a selected destination server to the Save in field Save in Displays a selected destination server and its details This feature allows you to select a location on the network to save a scanned document Browsing starts at the workgroup level proceeds to the server level and then to multiple hierarchical levels of shared folders NOTE The Browse button is grayed out and cannot be selected when FTP is selected for Transfer Protocol This button does not appear when an IPv4 address is not assigned to the machine For details on the protocol settings refer to the Setups chapter in the System Administration Guide 7 Select Browse on the Scan to pawa Cancel PC screen Saven seweFoiaero n y yO ane Smitl ane Smi I 2 Select the required options TUUM i E A em 3 Select Save PES A Y Nr d Jane Smith 04 J d Jane Smith 08 A Previous Retraces one step up in the hierarchy 127 5 Scan E mail Next Traces a path down in the hierarchy to the location selected General Settings This section describes the general control features for scanning For more information refer to the following Color Scanning WorkCentre 5225A 5230A page 128 Lighten Darken WorkCentre 5222 5225
42. Shift on the image Shift al Layout Adjustment screen Qs ipd a PNE EHE A fa E 4 2 Select the required option Quos Sa al g Eo E 3 Select Save e Margin Shift D E D O Mirror Side 1 No Shift Disables the feature Auto Center Automatically places the image in the center of the copy paper Margin Shift Moves the image by specified amounts on the copy paper in the Up Down and Left Right directions You can enter up to 50 mm 2 inches for both dimensions If your machine is configured to make double sided copies you can select the options below for both Side 1 and Side 2 Side 1 Allows you to move the image on Side 1 You can specify an offset of up to 50 mm 2 inches for both dimensions using the scroll buttons Side 2 Allows you to move the image on Side 2 You can specify an offset of up to 50 mm 2 inches for both dimensions using the scroll buttons Mirror Side 1 Automatically shifts the image on Side 2 to mirror Side 1 Image Rotation This feature allows you to automatically rotate the image to match the orientation of the paper in the tray 7 Select Image Rotation on the Image Rotation Concal FE Layout Adjustment screen Qe On rig Auto rois ta st on your selected copy paper when Auto Paper 2 Select the required option Quo Select or Auto 15 selected i gt 3 Select Save e piu g 60 LayoutAdjustment Off Disables the feature Always On
43. Sized Originals on page 59 7 Before loading the documents into the document feeder remove all staples and paper clips 2 Insert the documents neatly in the document feeder face up aligning the left edge with the document feeder tray The first page should be on top with the headings towards the back or left of the machine 3 Position the guides to just touch the edge of the documents When Auto Paper Select is selected in Paper Supply the machine automatically selects an appropriate tray according to the document size The selected tray paper size and paper orientation in the selected tray are displayed on the screen NOTE This feature is available when the machine finds an appropriate tray If there is no appropriate tray manually select a tray or use Tray 5 Bypass For more information on tray selection refer to Paper Supply on page 51 46 Copying Procedure Document Glass The following explains how to load a document using the document glass The document glass is used for a single page or bound document up to 297 mm 11 7 inches for the width and up to 432 mm 17 inches for the length NOTE Before you place a document on the document glass make sure that the touch screen is ready If you place the document on the document glass before the touch screen is ready the paper size may not be detected correctly 7 Raise the document feeder or the document glass cover 2 Place the do
44. a CC recipient BCC Adds a recipient selected in the Name list to the Recipient s list as a BCC recipient Recipient s Lists the recipients selected from the Name list Selecting a recipient in the list pops up a menu allowing you to remove or edit the recipient remove all the recipients in the list or close the pop up menu Search Public Search Network Allows you to search for and select a recipient by entering part or all of its name To search the Local Address Book select Search Public To search the Remote Address Book select Search Network 121 5 Scan E mail 1 Select Search Pu blic or Search Public DT Search Search Network from the pul MITA AE E Persa down menu CEA Jo JO JCs 2 Enter part or all of a recipient EEE EER EU E name using the screen keyboard 3 Select the Search button A search result screen appears 4 Select a recipient from the Public Search Results 3 search result Name pReriplontis LocalMail Address with a valid cert To LocalMailAddress with a valid ea menn mat N OTE For details on how to use LocalMailAddress2 with a valid cert LocalMailAddress3 with a invalid cert J this screen refer to List all public pere i i entries on page 121 Locales with invalid cet Add Me This feature allows you to add yo
45. a measure of how fast a modem can transmit or receive data This feature allows the machine to accept multiple job segments and combine them into a single job Each segment can have different characteristics such as paper size 1 or 2 sided images or scanned either from the document glass or through the document feeder A single dialing command that ties together keypad dialing and dial directory locations for a single dialing operation 166 Terms Defined Client Server Collated contrast Copy Activity Report copy sets covers default screen default settings Delay Start DHCP dial dial tone Dial Type Direct Fax DNS document feeder dpi driver A network environment in which the nodes communicate with a file server and not directly with other nodes An output programming option where each copy set is delivered in the same order the documents were placed in the document feeder Example Two copies of a three page document would output as page 1 copy 1 page 2 copy 1 page 3 copy 1 page 1 copy 2 page 2 copy 2 page 3 copy 2 The intensity of the display of an image or the degree of difference between the gray tones on a document page See also halftone and photo A report that contains information about each copy job Groups of copies of a multi page set of documents If you have a four page document and you want to make 10 copies of the document you will be making
46. abbreviation of Printer Control Language which is used by Hewlett Packard This is a set of commands that tells a printer how to print a document A NetWare utility that can be used to create configure monitor and manage queues on a NetWare server and to attach print servers to the queues An abbreviation of Portable Document Format It is a file format developed by Adobe Systems A PDF file can describe documents containing text and images retaining all the formatting and fonts of the original copy The document can then be displayed or printed using application software hardware or operating system which may differ from that used to create the original document An abbreviation of Page Description Language This refers to a programming language such as PostScript that is used to describe output to a printer or a display device which then uses the instructions from the PDL to construct text and graphics and create the required page image A network environment in which the nodes communicate directly with other nodes Windows for Workgroups NetWare Lite and Macintosh System 7 are examples of peer to peer networking products An image especially a positive print recorded by a camera and reproduced on a photosensitive surface A feature that allows you to retrieve a document from a remote machine An abbreviation of Post Office Protocol Version 3 a protocol used for receiving e mail It is a commonly used communicatio
47. been processed Untransmitted jobs are displayed on the Active Jobs screen and are printed in the Transmission Report Job Undelivered report For more information refer to the Job Status chapter in the System Administration Guide Stopping a Fax Job Follow the steps below to manually cancel an active fax job 1 Press the lt Stop gt button on the X o control panel to suspend the fax O O O O job while a document is being O scanned c gt o is Stop button du te 1O OCO 2 If required press the Job Active Jobs Completed Jobs Secure Print Prin View by Status gt button on the control ED b mm panel to display the Job Status En EE 002 File 123 00002 Job in Progress screen To exit the Job Status 003 FTP Transfer 00003 Transferring screen press the lt Features gt pos Fax Send 00005 Sendng button x 3 On the Stop Pause screen displayed select Cancel Scanning to delete the suspended fax job NOTE To resume the job select Resume Scanning on the Stop Pause screen 82 Specifying Fax Destinations Specifying Fax Destinations This section describes how to specify destinations using the Fax service For more information refer to the following New Recipients page 83 Address Book page 86 Cover Page page 87 1 Make sure that the Fax service is enabled
48. depending on the machine configuration However the machine features described here remain the same For more information on available options not described here visit the Xerox website or contact your Xerox Sales Representative 31 2 Product Overview Machine Components The following diagrams show the standard and optional components of the machine Front View No Component Function 1 Duplex automatic Automatically feeds multiple page documents into the machine document feeder 2 Control panel Consists of operation buttons LED indicators and a touch screen NOTE For more information refer to Contro Panel on page 36 3 Center tray Delivers copies or prints face down 4 Power switch Switches the machine on off 5 Front cover Open this cover when replacing consumables 6 Trays 1 amp 2 Load paper here NOTE The optional Envelope Tray can be inserted into the slot for Tray 1 The standard Tray 1 cannot be used when the Envelope Tray is used 7 Two Tray Module Load paper here These trays can be added to the standard 2 tray Trays 3 amp 4 optional configuration 8 Left Side tray optional Delivers copies or prints face up 9 Automatic duplex unit Automatically copies or prints on both sides of the paper 10 Tray 5 bypass tray Use this tray when copying or printing on non standard paper e g thick stock paper and other special media that can
49. displayed depend on whether or not a finisher is installed whether the installed finisher is the Integrated Office Finisher or Office Finisher LX or what options are installed on your finisher Reset Returns the print settings to their defaults Print Prints the document Job Flow Settings This feature allows you to set modify or release linkage with a job flow sheet You can also execute the linked job flow sheet from this screen A job flow sheet allows you to process the documents stored in mailboxes You can link a mailbox to a job flow sheet in advance to automatically execute the job flow sheet when a new document is saved in the mailbox or you can manually start a job flow sheet as necessary 149 6 Send from Mailbox NOTE The job flow sheet that an unauthenticated user creates from this screen can be executed modified duplicated or deleted only from the mailbox in which it was created NOTE Some models require the Network Scanning Kit to enable the Job Flow Sheets service Other optional kits may also be required depending on the service defined on the job flow sheet You can program the following types of document processing in a job flow sheet Specifying destinations FTP SMB E mail Fax and Internet Fax Specifying multiple destinations and batch processing Printing The document processing types you can program in a job flow sheet depend on how documents are stored in a mailbox See the
50. document to multiple destinations registered in the remote machine This can reduce transmission cost when the destinations are out of town or located in another country because you only need to send the document to the broadcasting machine The remote machine that broadcasts your document to multiple destinations is referred to as a relay station You can specify multiple relay stations or even ask the first station to relay your document to the secondary relay station which then broadcasts the document to other destinations You can send an Internet Fax document to an Internet Fax capable relay station in a network which converts the document to a regular fax and broadcasts it to destinations without an Internet Fax capability To send an Internet Fax document for relay broadcasting specify the relay station s e mail address as follows FAX 1234567890 T33S 777 wcem128 xerox com Where 1234567890 The destination s fax number 777 The destination s F Code if required wcm128 The host name of the relay station xerox com The domain where the relay station is hosted NOTE To use this feature the relay station must be configured to use an SMTP server to receive e mail Address Book This feature allows you to select the destinations registered in the Address Book For information on how to register destinations refer to the Setups chapter in the System Administration Guide 1 Select Address Book on the Internet F
51. file to download by displaying part of the file s contents at once Read Receipts This feature allows you to request recipients notify you by e mail that they have received your e mail attachment NOTE This feature is displayed only when you have selected E mail 7 Select Read Receipts on the E mail Options screen 2 Select On to enable the feature 3 Select Save Split Send Read Receipts Cancel This feature requests the recipient e Off to send a confirmation indicating the result of the mail delivery status The recipient s server must support the MDN standard This feature allows you to divide large scanned data files into multiple e mail messages of a specific data size WorkCentre 5225A 5230A NOTE This feature is displayed when a split count value is specified in Maximum Split Count in the System Administration mode and the E mail service is selected on the All Services screen For details on the Maximum Split Count setting refer to the Setups chapter in the System Administration Guide 7 Select Split Send on the E mail Options screen 2 Select the required option 3 Select Save Split by Page Cancel Split Send When the total file size of an outgoing E mail is too big the file will be split into files of specific data size to be sent separately as e mails Q Split by Page Split by Data size If the E mail recipi
52. illustration Sheet Filtering Displays the Sheet Filtering screen Refer to Sheef Filtering on page 153 Details This option becomes active and selectable when you select a job flow sheet It allows you to view and or modify the processes registered in the selected job flow sheet For more information refer to the Setups chapter in the System Administration Guide Change Settings Allows you to temporarily change job flow sheet settings for the selected job flow sheet Start Executes the selected job flow sheets Search by Name Displays a screen keyboard Enter the name of a job flow sheet to search Search by Keyword Displays a screen keyboard Enter the keyword assigned to a job flow sheet to search Select Keyword Displays the Select Keyword screen Select a preset keyword assigned to a job flow sheet to search 152 Send from Mailbox Sheet Filtering This feature allows you to filter job flow sheets displayed on the screen Owner Allows you to filter job flow sheets by owner When the Authentication feature is enabled and logged into the machine with a user ID Shared Displays the job flow sheets owned by the System Administrator Personal Displays only the job flow sheets owned by the currently logged in user NOTE Job flow sheets owned by users other than the currently logged in user are not displayed When the Authentication feature is not enabled System Administrator Displays only the jo
53. in the System Administration Guide Tab Feature Description Status General Displays the machine information IP Trays address and status It also displays the Consumables status of the paper trays output trays and consumables Jobs Active Jobs Lists active and completed jobs and their Job History List status Error History Print Job Submission Allows you to specify printing and paper parameters enter accounting information and select the delivery method for your print job Scan Job Templates Allows you to create modify or delete job Mailbox templates for Network Scanning jobs It Job Flow Sheets also allows you to edit scan options and create or edit the filing destination for scanned data NOTE Some of the features on this tab are restricted only to the System Administrator Ask the System Administrator for further assistance Properties Configuration Overview Allows you to view and set the machine Descriptions properties including the machine details General Setup and configuration protocol settings Connectivity accounting and authentication settings Services and security settings 7 Accounting NOTE The System Administrator can only Security change the settings on this tab Support Support Provides support information including contacts for technical support and a link for software updates 163 9 CentreWare Internet Services 164 10
54. increments The acceptable ranges of paper sizes are 89 297 mm 3 5 11 7 inches for the width and 99 432 mm 3 9 17 0 inches for the length Paper Type Displays the preset paper types on the touch screen and allows you to select the paper type The presets are set up by the System Administrator The setting is only temporary and applies only to the current copy job 2 Sided Copying This feature allows you to automatically make single or double sided copies from single or double sided documents NOTE Before using the feature specify the document orientation to indicate the top of the document in Original Orientation on the Layout Adjustment screen NOTE The 2 Sided Copying option cannot be used with the following paper types Transparency Lightweight Heavyweight Labels Bond as well as paper already printed on one side 7 Select a preset button or More coy bo p Nue x i Pjustmen E m II E for the 2 Sided Copying e Enlarge e e Copying cus 100 Auto Paper Select 121 Sided Collated feature on the Copy screen Auto O te 40 122 Sided 1 Staple 50 aas 28 40 222 Sed Folding 70 ra sro More QJ Booklet Creation Q More Q More e Hole Punch amp More More Displays the 2 Sided Copying screen For more information refer to 2 Sided Copying Screen on page 52 2 Sided Copying Screen Allows you to select the 2 sided copying options document feed direction
55. of the CentreWare Internet Services features refer to the System Administration Guide Some of the CentreWare Internet Services features will have restricted access Contact the System Administrator for further assistance Accessing CentreWare Internet Services Follow the steps below to access CentreWare Internet Services 7 On your computer launch a web browser 2 In the URL field enter http followed by the Internet address of the machine Then press the Enter key on the keyboard If you use the domain name to specify the machine use the following format http myhost example com If you use the IP address to specify the machine use one of the following formats depending on your machine configuration The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets IPv4 http xX XXX XXX XXX IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX NOTE If you have changed the port number from the default port number 80 append the number to the Internet address as follows In the following examples the port number is 8080 Domain name http myhost example com 8080 IPv4 http Xxx Xxx xxx xxx 8080 IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX 8080 The home page of CentreWare Internet Services is displayed NOTE If the Accounting feature is enabled you may be required to enter the user ID and passcode if one is set up If you need assistanc
56. of your machine as well Confidential sending using F Code You can send a confidential fax document using F Code if a confidential mailbox is set up in the remote machine You must know the remote machine s F Code and password if set up before sending the document Example F Code 0 to designate an F Code transmission followed by the mailbox number Password if set up the password for the mailbox Confidential polling using F Code You can send a polling request to receive a document from a remote machine using F Code if a confidential mailbox is set up in the remote machine to hold the document to be polled When polling to receive a document from a remote machine you must know the following information F Code 0 to designate an F Code transmission followed by the remote machine s mailbox number in which the document to be polled to your machine is stored Password if set up the password for the remote machine s mailbox The confidential document received by the machine is stored in a confidential mailbox The machine can be set up to automatically print out a Mailbox Documents Report to show the number and name of the mailbox in which the document is stored To receive a confidential document using F Code the other party must know the following information F Code 0 to designate an F Code transmission followed by the mailbox number on your machine Password if set up the password for the mailbox NOTE To ret
57. or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Regulatory Information for RFID Regulatory Information for RFID This product generates 13 56 MHz using an Inductive Loop System as a Radio Frequency Identification device RFID This RFID device complies with the requirements specified in FCC Part 15 Industry Canada RSS 210 European Council Directive 99 5 EC and all applicable local laws and regulations Operation of this device is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Environmental Compliance USA ENERGY STAR PES As an ENERGY STARS partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment indus
58. original size NOTE The Auto 96 option is not available for Server Fax Presets Allows you to select a reduction enlargement ratio from the seven preset ratios The presets are set up by the System Administrator Enter Output Size Allows you to select an output size from the standard paper sizes NOTE The Proportional 96 and Enter Output Size buttons do not appear for Fax or Internet Fax However the options for Proportional 96 are available Fax Options Fax This section describes how to specify options for fax transmissions For information on the features available refer to the following Confirmation Options page 100 Starting Rate page 100 Priority Send Delay Start page 100 Transmission Header Text page 102 Recipient Print Sets page 102 Multiple Up page 103 Remote Mailbox page 103 F Code page 104 1 Make sure that the Fax service is enabled 2 Press the All Services button ee ine on the control panel attings ljustmen 3 Select Fax on the touch screen More Fax Options Fax Options 9 Confirmation Options Q Starting Rate Priority Send Delay Start No Report G3 Auto Priority Send Off 1 Delay Start Off Transmission Header Text Recipient Print Sets 9 Multiple Up O Display Header 1 Set s a Off 4 Select the Fax Options tab Fax n General Y Layout T Fax Options w Fax Settings Adjustment Use t
59. power mode eene 40 product overview sssssssseeeeeee 40 sleep mode sss 40 Energy Star compliance n 20 enlarging an image over multiple sheets 67 enlarging copy size ssmmm 49 enlarging scan size sse 98 environmental compliance ssussss 20 Energy Stal ducati aT RE ine 20 F F Code A i dns 104 F Code relay broadcasting 84 PAX tia E ne UH 38 77 fax destinations Ix dec TE 83 Internet Fax sssssssssee 89 Server Fax uade tente ie dede 92 Fax documents for confidential polling 147 Fax function Data Coupler information 18 Send Header requirements 18 fax signals relay broadcasting 84 faxing 2 sided documents sss 95 Address Book using 86 93 addresses u a aree e Rent 83 advanced features ieee 105 basic features coooooocococcccccccccncnnccnnnnnnnrnnonnnnnnn 94 communication mode sssss 100 country code orakade adana far ei ee 77 cover page adding comments 88 density level ssssseee 95 destinations specifying 80 83 destinations specifying using special characters sssssss 84 93 fax options utut re eet tete 99
60. protocol is used the available option is Fine 200 dpi only This Resolution setting applies to transmission from the machine to the Server Fax server The resolution of data that is sent from the Server Fax server to a final destination depends on the resolution setting on the Server Fax server 1 S e e ct a p re set b utto n fo r th e Fax Y General Y Layout 1 Fax Options M More Fax Settings Adjustment a ERE Options Resolution featu re on the Lighten Darken e Scanning e Type e 1 Sided Text Standard General Settings screen a 2 Sided RD Proto amp Text Fine 200 dpi 4 DN 2SidekRotateSide2 EY Photo XD Superfine 400 dpi y Hebe Pag XD Superfine 600 dpi 1 Sided Standard Scans documents at a resolution of 200 x 100 dpi This option is recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photographs Fine 200 dpi Scans documents at a resolution of 200 x 200 dpi This option is recommended for line art and the best choice in most cases Superfine 400 dpi Scans documents at a resolution of 400 x 400 dpi This option is recommended for photographs and halftone illustrations or grayscale images It requires more communication time but produces higher image quality Superfine 600 dpi Scans documents at a resolution of 600 x 600 dpi Use this option to produce the best image quality but increased tra
61. software is provided as is without express or implied warranty The OpenLDAP Public License Version 2 8 17 August 2003 Redistribution and use of this software and associated documentation Software with or without modification are permitted provided that the following conditions are met 1 Redistributions in source form must retain copyright statements and notices 2 Redistributions in binary form must reproduce applicable copyright statements and notices this list of conditions and the following dis claimer in the documentation and or other materials provided with the distribution and 3 Redistributions must contain a verbatim copy of this document The OpenLDAP Foundation may revise this license from time to time Each revision is distinguished by a version number You may use this Software under terms of this license revision or under the terms of any subsequent revision of the license THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT 24 AboutLicense DES SHALL THE OPENLDAP FOUNDATION ITS CONTRIBUTORS OR THE AUTHOR S OR OWNER S OF THE SOFTWARE BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEM PLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBS
62. storage and retrieval of information 172 Terms Defined router scan screen Server Fax sharpness Short Edge Feed SEF Sleep mode SMB SMTP SNMP speed dialing SPX SSDP Starting Rate stock Store for Polling Subnet Mask TBCP Filter TCP IP A device that directs network packets to the segment of the network for which the packet is intended and excludes packets that are not intended for a segment Routers reduce unnecessary network traffic and control access to segments of the network Sensing or reading a paper document and converting the optical image of the document to an electronic image The display on the control panel lt provides user information and instructions A fax service which uses a third party fax server Sharpness adjusts the amount of edge definition on the output If the image appears slightly out of focus increasing the sharpness value may make the image clearer The short edge of the paper is positioned to enter the machine first A condition of reduced power consumption while the machine is not performing a transaction An abbreviation of Server Message Block A protocol used to share files or printers on Windows OS Simple Mail Transfer Protocol A communications protocol an agreement governing the way data is transmitted commonly used for sending and receiving e mail An abbreviation of Simple Network Management Protocol A protocol used to
63. tab if not 2 displayed already New Recipients This feature allows you to specify one or more e mail addresses using a keyboard 7 Select New Recipients on the I Internet Fax screen 2 Select keys on the screen to Ces ecco Jo JoJo Jc Xs enter the required information su JL Je Ile Jv JLo JL CCC 3 Select Close Add Allows you to enter a new address The maximum number of destinations that you can designate at one time is 200 Backspace Deletes the last character entered Shift Switches between uppercase and lowercase letters More Characters Displays symbol keys on the screen For information on using symbols in fax numbers refer to Special Characters on page 84 Selectthe Standard Characters button on the displayed screen to return to the standard keyboard screen Remote Mailbox You can directly specify a mailbox on a remote machine as an Internet Fax destination To send an Internet Fax document to a remote mailbox specify the destination e mail address as follows 89 4 Fax BOX1230wcm128 xerox com Where BOX The fixed string that represents mailbox 123 The mailbox number wcm128 The host name of the remote machine that the mailbox resides in xerox com The domain where the remote machine is hosted Relay Broadcast You can use the machine s relay broadcasting feature to send a document to a remote machine which then sends the
64. teu oh eh tae 97 Internet Fax cccccccccccceeeeeeeeseeeeeceeceeeeeeeeeeees 97 Network Scanning ceee 136 Scan to Mailbox esesesssss 136 Scan to PC eco Gne n eda ee 136 Server Fax ede i bid 97 manuals related oooccccccononnconnncconoconenenenonononnos 12 Margin Shift Copy 60 Message E mail 2 2 ee cedet ez hs os 123 Intemet Eax utro tenus 91 Meta Data Network Scanning 146 Mirror Image Copy seem 61 Mixed Sized Originals leq 59 Esmail 1 2 eire its 136 Exc octets a dd 97 Internet Fax sssssssssseee 97 Network Scanning sese 136 Scan to Mailbox ssesssssss 136 Scan to PG gcc Re trees eco 136 Server O 97 modes All Services nerit e 41 Features rta WR Rus 41 Job Status curia 42 Machine Status sssssssssssssssss 42 product overview ssssssseseeeeee 41 More Fax Options Fax ssssssssssss 105 MRC High Compression seeen 141 Multiple 5 rtm o tto ete 103 multiple documents on one sheet 66 103 multiple recipients sending documents to 83 92 Multiple Up GOD tiet deti tet e pe te Ree 66 Fax iuge RU RU e 103 Internet Fax Sora cem 110 N Negative Image Copy sse 61 Network Scanning 38 115 124 basic features ise 124 job templates esses 125 Original Orie
65. the documents by their names or the dates they were stored Selecting the same option again toggles the order in which they are listed as indicated with an upward ascending order or downward descending order triangle shown to the right of the name of the option selected Select All Selects all the documents in the mailbox so that you can print or delete them all at once Print Delete Displays the Print Delete screen Print Prints the selected document s Delete Deletes the selected document s Job Flow Settings Displays the Job Flow Settings screen For more information refer to Job F ow Settings on page 149 Printing Deleting Mailbox Documents 7 Select one or more documents pama o Document Ust Refresh from the list or select Select All EN Name Date amp Time 1 Pages 90 Documents E Document 1 200V 2 2 303 AM T to select all the documents in amp Document 2 2002373 404 AM 10 the list B Document 3 2003 4 4 505 AM 13 p Ey Document 4 2004 5 5 606 AM 14 NOTE To deselect a document E Document 5 2006 6 6 707 AM 15 ly selected individually select the name of the document again To deselect the documents selected by the Select All button select the button again 2 Select Print Delete Mailbox 002 Print Delete Cancel E Document Number 0010 Dr int Setti 3 Select the required option Document Type Scan Document Na
66. to the fold in the pages Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0 50 mm 0 0 2 0 inches in 1mm 0 04 inch increments Original Size This feature allows you to set the size of the document automatically to select from a list of preset sizes or to mix different size documents If you select a preset size documents will be copied according to the specified size regardless of their actual size 7 Select Original Size on the Original Size Layout Adjustment screen Quos 2 Select the required option e 3 Select Save Qu E Auto Detect Automatically detects the size of standard sized documents Manual Size Input Allows you to select the input size from the 11 preset standard sizes in portrait or landscape orientations or select a custom size within the ranges of 15 297 mm 0 6 11 7 inches for length and 15 432 mm 0 6 17 0 inches for width The presets are set up by the System Administrator Mixed Sized Originals Allows you to copy more than one original size document The machine senses the mixed sized originals automatically and copies each document at the same size as the originals Load different size documents with top left corners aligned into the Document Feeder NOTE 5 5 x 8 5 and A5 originals must be loaded in portrait orientation NOTE Confirm that the orientation of the documents and the Original Orientation set
67. your document is single sided or double sided and how the document is to be positioned 7 Selecta preset button for the 2 E mail J General Ee NER e Options A E Settings Settings Adjustment Sided Scanning featu re on the Color Scanning 2 Sided Scanning E Original Type Scan Presets 1 Q Auto Detect e 1 Sided Q Photo amp Text B Sharing amp Printing General Settings Screen Q Color oO 2 Sided e Text Q Archival Record QD Black amp white DN 2SidekRotateSide2 Y Photo ocr Q Grayscale Q High Quality Print 1 Sided More Scans one side of the document 2 Sided Scans both sides of the document Select this option when the images of both sides of the document are in the same orientation 2 Sided Rotate Side 2 Scans both sides of the document Select this option when the images of both sides of the document are in opposite orientations Original Type This feature allows you to scan at optimum image quality by selecting the type of the original document NOTE For the WorkCentre 5225A 5230A the Original Type feature has no effect on the image quality in any of the following cases when Color Scanning is set to Color or Grayscale when Color Scanning is set to Auto Detect and MRC High Compression in File Format is set to On 129 5 Scan E mail 1 Select a preset button for the General Yes Yes Options aeg Settings Settings Adjustment O rig
68. 0 4 Enter an E mail Subject and Message for Internet Fax Only page 81 5 Start the Fax Job page 81 6 Check the Status of the Fax Job page 82 Stopping a Fax Job page 82 NOTE If the Authentication and Accounting feature is enabled you may be required to enter a user ID and passcode if one is set up before using the machine For further information contact the System Administrator 1 Load the Documents The following explains how to load documents using the document feeder or the document glass The maximum capacity of the document feeder is shown below Document Type Weight Capacity Lightweight 38 49 g m 75 sheets Plain 50 80 g m 75 sheets Heavyweight 81 128 g m 50 sheets 78 Fax Procedure The documents can be any size from 139 7 to 297 mm 4 9 to 11 7 inches for the width and 210 to 432 mm 4 5 to 17 inches for the length and the standard sizes of 5 5 x 8 5 SEF LEF to 7 25 x 10 5 SEF LEF When sending a fax you can scan up to 297 mm 11 7 inches in width and 432 mm 17 3 inches in length or 600 mm 23 5 inches if 60 90 g m paper is used in 1 sided mode You can also use the document glass to scan documents if required This machine is capable of scanning mixed size originals using the document feeder Align the documents against the inner corner of the document feeder and enable the Mixed Size Originals feature For more information refer to Mixe
69. 100 meters per segment See also Ethernet and IEEE 194 x 267 mm or 195 x 270 paper Two slightly different sizes exist depending on the area of purchase Refers to a document that contains images on both sides of the page Synonymous with double sided 267 x 388 mm or 270 x 390 mm paper Two slightly different sizes exist depending on the area of purchase 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper A report that contains information about fax jobs sent and received A list of fax numbers and e mail addresses and file transfer destinations stored in the machine for easy reference 165 10 Glossary Annotation ASCII Auditron Auto Center Auto Clear Auto Receive B4 B5 Background Suppression Book Copying Booklet Creation BOOTP border limit bps Build Job chain dialing This feature adds the date page numbers and a comment to the document An abbreviation of American Standard Code for Information Interchange A coding scheme that assigns numeric values to letters numbers punctuation and certain other characters A tracking system which is built into the machine You can use Auditron to track overall machine usage individual usage and usage of each feature separately An image control option used to move the image to the center of the output paper The machine goes to the standby mode if there is no activity for a specified time A fax mode where th
70. 5A 5230A page 139 File Format page 140 Read Receipts page 142 Split Send page 142 Document Name File Name page 143 File Name Conflict page 143 Reply To page 144 Encryption page 144 Digital Signature page 145 Login Name page 145 Password page 145 Meta Data page 146 NOTE The features available vary according to the model of your machine and the scan type selected on the All Services screen 1 Press the lt All Services button pa Y General MA a I Email Options Y Settings Settings Adjustment on the control panel 3 ON O Quality File Size e File Format Q Read Receipts Quality Higher 2 TIFF 2 Select a scan type on the touch D File Size Larger 2 J File for Each Page screen ue g m LES 3 When you select E mail select E mail on a repo E mail Options x B ettings ttini Adjustment the E mail Options tab When o Ippo o epum you select Scan to Mailbox m Network Scanning or Scan to PC select the Filing Options tab 4 Select the required feature Quality File Size WorkCentre 5225A 5230A This feature allows you to select the ratio of data compression for color and grayscale scanned images NOTE The WorkCentre 5222 5225 5230 does not support this feature NOTE This feature is not available when Color Scanning is set to Black amp White NOTE Only three compression levels a
71. 68 G MANA TD All Services e ex de ER bation gt STO lt Job Status gt 3 mE button NO OO Machine Status button All Services Use this button to access all the services available on the machine NOTE The arrangement of service icons displayed on the screen can be changed by the System Administrator igi op NA i ere on the control panel pm Tm 2mm P E Fax Ce Network Scanning 9 Scan to PC E sen to Mailbox E sena from Mailbox E so Flow Sheets a Features Use this button to return the display to the previous service screen when the Job Status screen or Machine Status screen is displayed The previous service screen may not appear even if you press this button if you are in one of the service screens In this case use the lt All Services button to select the required service 41 2 Product Overview Job Status Use this button to check the progress of a job or display the log and detailed information of completed jobs The latest job is displayed at the top of the list Use this button to also check delete or print stored documents or documents in the machine s mailboxes For more information refer to the Job Status chapter in the System Administration Guide Machine Status Use this button to check the machine status the billing meter and the status of consumables or to print various reports This button is also used when accessing the System Administration mode For more infor
72. 8 Folding Unit Makes a crease in each sheet of copies or prints for easy folding Office Finisher LX 33 2 Product Overview No Component Function 9 Staple cartridge Contains staples Office Finisher LX 10 Front cover Open this cover when clearing paper jams or loading staples Office Finisher LX 11 Office Finisher LX optional Staples or punches copies or prints 12 Document feeder glass Scans documents 13 Top transport cover Open this cover when clearing paper jams or loading staples Office Finisher LX 14 Hole Punch Unit Hole punches copies or prints 2 amp 3 Holes 2 amp 4 Holes or 4 Holes optional Office Finisher LX 15 Hole punch waste container Collects punch waste Office Finisher LX 16 Toner cartridge Contains toner Image forming pigments 17 Drum cartridge Contains the photoreceptor 18 Front transport cover Open this cover when emptying the hole punch waste container Office Finisher LX 19 High Capacity Tandem Tray Load paper here These trays can be added to the standard 2 tray Trays 3 amp 4 optional configuration 1 2 No Component Function 1 Center tray Delivers copies or prints Integrated Office Finisher 2 Integrated Office Finisher Staples copies or prints optional 34 Machine Components
73. BO siae e 127 A estet tute di sia 93 adjusting layout COD c ien de etia iiie Ede 57 E Mail a ka ee 134 FAX inen ea etcimeder adie a 97 Intetniet Fax cz 5ec5053 2e civesStevesaretacs savereeitescase 97 Network Scanning eseese 134 Scan to Mailbox seessss 134 Scan to PG olaa 134 Servet FaX uinci 97 Advanced Settings EMail o er 131 Network Scanning sees 131 Scan to Mailbox ees 131 Scan to PC ums ete aii 131 AES Us DEA E te e MU 25 All Services button eeesesess 37 41 Annotations Copy sssse 68 assembling copy jobs see 72 automatic duplex unit ssssssssssss 32 B Background Suppression ea 57 Esmail cence o uae 132 Network Scanning eseese 132 Scan to Mailbox occcoonoononononccnononononos 132 Scan to PG anc eee arde 132 basic features GOD sates Sep oe beo Es 49 E mails eee A 120 FAK ere talit tcs 94 Internet Fax 3e Se 94 Network Scanning seeeeess 124 Scan to Mailbox sssssssssssss 124 Scan lO BG aiuta EUH 125 Server Eax exams 94 before using the machine ssssssss 9 Binding Edge Erase Copy 58 59 Binding Shift Booklet Creation 63 blank sheets inserting between transparencies ssseseeenne 65 Book Faxing E aX ih nen un die 98
74. Bulgaria Canada Chile Cyprus Czech Republic Denmark Egypt Finland France Germany Greece Hungary Iceland India Ireland Italy Luxembourg Mexico Morocco Netherlands Norway Peru Poland Portugal Romania Russia Saudi Arabia Slovakia South Africa Spain Sweden Switzerland Turkey UAE UK Ukraine USA former Yugoslavian republics 77 4 Fax 1 Press the Log In Out gt button on the control panel 2 Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard NOTE The default System Administrator ID is 11111 If the Authentication and Accounting feature is enabled you may also be required to enter a passcode The default passcode is x admin To change the default user ID or passcode refer to the System Administration Guide 3 Press the Machine Status button on the control panel Select the Tools tab on the Machine Status screen Under System Settings select Common Service Settings Select Other Settings Scroll down and select Country SND O9 A Select the required country After saving the settings the machine reboots automatically NOTE This setting is only available with the fax options for the countries stated above Fax Procedure This section describes the basic procedure for sending faxes Internet Faxes and Server Faxes Follow the steps below 1 Load the Documents page 78 2 Select the Features page 79 3 Specify a Destination page 8
75. C JC Jus NOTE The default subject can be sue JC JC Je Jv Je JO Jen JL JC JC JC sse set by the System Administrator For wv gt D se JS em information on the setting refer to the Setups chapter in the System Administration Guide Keyboard layout pull down menu The pull down menu at the bottom left corner of the screen board allows you to select a keyboard layout from qwerty azerty and qwertz Character type pull down menu The pull down menu at the left hand side of the Space key allows you to select a character type from abc aaa and Y Message The Message button allows you to add an e mail message for Internet Fax Information such as an authorized name and address the number of scanned pages the scanned size and IP address and serial number of the machine is automatically added to the comment 91 4 Fax 7 Select Message on the 1 Cancel Internet Fax screen C yox JC Je JO JCs JC JCs JCs C ses 2 Enter the comment to be added mig IET EESIESIESTESTESIESIESIESIES to the e mail su JC JC Jes Jo os Jos JC Jos JC Aa qwerty y abc Y Space Je JC com J Specifying Server Fax Destinations This section describes how to specify destinations when using the Server Fax service For more information refer to the following New Recipients page 92 Adaress Book page 93 NOTE When the SMTP protocol is used for the Ser
76. CA KID Booklet Creation Covers Screen Allows you to add a cover sheet to the booklet When the output is folded in half to make a booklet the cover will be on both the front and back 63 3 Copy Off Booklet Creation Covers Cancel Makes a booklet without a cover O on raver surly Off sh eet o PEOR Main Body Tray Cover Tray On Tray 2 Tray 5 Bypass e e Front Cover A3D Auto Size Detect 572 Sided Plain Plain On Adds a cover sheet to the booklet from the cover stock tray When selected the Covers option becomes available Covers Blank Covers Adds a blank cover to the booklet Front Cover 2 Sided Copies the first and last pages of the document onto the cover stock Add blank sheets to the set of documents if you want the inside front and back covers to remain blank Paper Supply Displays the Booklet Creation Covers Paper Supply screen Select one of the presets to specify Main Body Tray and Cover Tray The paper loaded in the trays selected for Main Body Tray and Cover Tray should be the same size and in landscape orientation For more information on Tray 5 Bypass refer to 7ray 5 Screen on page 5f Depending on the trays installed on the machine the name of this button may be different Booklet Creation Divide Output Screen Allows you to subdivide a large booklet into many booklets Off Booklet Creation Divide Output Cancel Save Sh
77. Cancel Save 2 99 Q 1Set Sets e Multiple Sets Y Outputs one copy set only on the remote machine Multiple Sets Specifies the number of copies between 2 and 99 the remote machine will output When you select Multiple Sets you can specify the number of copies using the scroll buttons on the screen or the numeric keypad on the control panel 102 Fax Options Fax Multiple Up This feature allows you to scan multiple pages of your original document and have the scanned pages automatically merged for fax transmissions The scanned data will be printed onto the paper specifically set for fax at the receiving end Depending on the recipient s machine configuration the scanned pages may be enlarged or reduced automatically to fit the paper size set to print fax or the scanned pages may be divided into multiple pages if they are too long to be printed on a single piece of paper 7 Select Multiple Up on the Fax pma aaa Save Options screen igral o Off EB Pages Up e v no oO n t E 2 Select the required option 3 Select Save Off Disables the feature On Allows you to specify the number of pages between 2 and 89 to fit onto one sheet Remote Mailbox This feature allows you to access a mailbox on a remote machine to send and retrieve confidential documents You must know the mailbox number and the passcode if one is set up to access the remote mailbox
78. DIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED 22 AboutLicense AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies either expressed or implied of the FreeBSD Project OpenLDAP Copyright 1998 2006 The OpenLDAP Foundation All rights reserved Redistribution and use in source and binary forms with or without mod ification are permitted only as authorized by the OpenLDAP Public License A copy of this license is available in the file LICENSE in the top level directory of the distribution or alternatively at lt http www OpenL DAP org license html gt OpenLDAP is a registered trademark of the OpenLDAP Foundation Individual files and or contributed packages may be copyright by other parties and or subject to additional restrictions This work is derived from the University of Michigan LDAP v3 3 distribution Information concerning this software is available at http www umich edu dirsvcs Idap Idap html This work also
79. Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your XEROX Limited representative 17 1 Before Using the Machine For FAX Function USA FAX Send Header Requirements The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a Fax machine to send any message unless such message clearly contains in a margin atthe top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine refer to the Fax chapter in this User Guide and the Setups chapter in the System Administration Guide and follow the steps provided Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains a
80. Do not use aerosol cleaners Aerosol cleaners can be Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product The use of other materials may result in poor performance and create a hazardous situation Always unplug this equipment from the electrical outlet before cleaning Electrical Safety Information e Plug the power cord directly into a grounded electrical outlet Do not use an extension cord Consult your local Xerox representative to check if an outlet is grounded Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product See the data plate on the rear panel of this product for its rated ampere and voltage Never touch the power cord with wet hands Do not place an object on the power cord Always keep the plug connection free of dust Only use the power cord supplied with the product or the ones designated by Xerox Hold the plug not the cord when unplugging this product Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet
81. E E al ma il O ptions screen E mail message will be encrypted according to S MIME standard before being sent e Off 2 Select an option The E mail Address of the recipient must have a certificate for encrypting the message and be selected from the 9 Address Book On 3 Select Save t E mail message will not be encrypted and sent if the E mail Address does not have the encryption certificate Does not encrypt e mail 144 E mail Options Filing Options On Encrypts e mail Digital Signature This feature allows you to attach a digital signature to e mail To use this feature the machine s e mail address needs to be associated with an appropriate certificate For more information refer to the Security chapter in the System Administration Guide NOTE This feature is displayed only when E mail is selected on the All Services screen 1 Select Digital Signature on the Pa E mail Options screen Cancel A digital signature which conforms to S MIME standard e Off will be appended to outgoing E mails 2 Select an option The recipient will be able to verify if the information received is authentic 3 Select Save en The From field cannot be changed when Digital Signature is selected Off Does not attach a digital signature to e mail On Attaches a digital signature to e mail Login Name When a server to which scanned documents will be transferred requires a login name e
82. E 95 limitations and cautions ooooococcnnicoccccccncccccnnnninnns 12 Line 1 connector 35 loading documents sssss 45 78 116 Log In Out button omena ar T AS 36 Login Name Network Scanning 145 Long Edge Feed LEF sess 10 low power mode sss 40 M machine before using nennen 9 components product overview 32 control panel 2 to it lectae ghee 36 electrical supply esses 13 maintenance coocccccnccoccnoonnononcnnnnnnnnnnnnanannnnns 14 178 operator accessible areas 13 safety notes sssseseseeeeeneneee 12 serial number coooccocccccccccccnncononcnnncnnnnnnnnnnnnnnnnnns 9 warning markings seeees 13 Machine Status button 37 42 Mailbox linking to a job flow sheet 149 mailbox documents printing deleting 148 job flow sheet restrictions 153 job flow sheet selecting 152 links creating changing 151 sheet filtering eeseeeesss 153 maintenance ssssssssseeneneeerees 14 Manual Receive Fax sssessssssssss 108 Manual Send Fax 1 esses 108 Manual Size Input elc 59 Esmail 1 err ee e eda 136 Ec
83. Flow Sheets service on the All Services screen NOTE Some models require the Network Scanning Kit to enable the Job Flow Sheets service NOTE To communicate with a networked computer enable the SOAP port on the machine For instructions on how to enable the SOAP port refer to the Setups chapter in the System Administration Guide Using the Job Flow Sheets Service This section describes how to process a scanned document using a job flow sheet created on a networked computer 1 Press the All Services button on the machine o e ach e o CD cs Lab os amp o2 lt All Services button Xerox WorkCentre 5230A 2 Select Job Flow Sheets on the All Services screen Copy iG E mail Internet Fax n r g Network Scanning CI sen to PC sen to Mailbox E sena from Mailbox vo Flow Sheets 5 3 Select a job flow sheet from the Timrowsies Refresh Nam as Updated Sheet Filtering Search by Name list on the Job Flow Sheets Nom update 2 ge Search by Name Screen S Legal nar Search by Keyword Sl Print List J E ura NOTE Only the job flow sheets you es emm are permitted to execute are ET Y Settings i sect fermo displayed on the screen NOTE The job flow sheets can be sorted by their names or the dates they were last updated by selecting Name or Updated Selecting Name or Updated again toggles the list be
84. Glossary This chapter contains a list of terms used in the User Guide and System Administration Guide The definition provided for each term reflects the meaning of the term as it is used in the guides Terms Defined Use the following definitions to learn more about the meanings of terms used in this guide 1000Base TX 100Base TX 10Base T 16K 2 sided 8K A3 A4 A5 Activity Report Address Book 1000Base T uses all four cable pairs for simultaneous transmission in both directions through the use of echo cancellation and a 5 level pulse amplitude modulation PAM 5 technique In 1999 the 802 3ab standard 1000Base T allows Gigabit Ethernet to run over Category 5 copper cable enabling GigE devices to be readily installed in 100BaseT networks without cable changes The maximum distance between nodes is based on the type of transceiver and cable used 100 Mbps baseband Fast Ethernet specification using two pairs of either UTP or STP wiring The first pair of wires is used to receive data the second is used to transmit To guarantee proper signal timing a 100Base TX segment cannot exceed 100 meters in length Based on the IEEE 802 3 standard See also Ethernet and IEEE 10 Mbps baseband Ethernet specification using two pairs of twisted pair cabling one pair for transmitting data and the other for receiving data 10Base T which is part of the IEEE 802 3 specification has a distance limit of approximately
85. Images scanned with the machine are captured in a TIFF 6 0 file format A customer replaceable cartridge which holds toner an electrically charged powder with pigment and plastic for ease of loading into a printer A heading printed on the first line of received documents The period between transmissions A report that confirms the status of a fax document See 10Base T An output programming where the specified number of copies for each page in a copy set is delivered in the order the documents were placed in the document feeder Example Two copies of a three page document would output as page 1 copy 1 page 1 copy 2 page 2 copy 1 page 2 copy 2 page 3 copy 1 page 3 copy 2 An abbreviation of XML Paper Specification It is a file format developed by Microsoft which is similar to Adobe PDF The XPS option is supported on Windows Vista 174 Index 11 Index Numerics 100Base TX connector sess 35 10Base T connector sse 35 2 Sided Copying see 52 2 Sided Scanning E mall diee as EENE R 129 Pax A a 95 Internet Fax rie 95 Network Scanning sese 129 Scan to Mailbox sess 129 Scan to PC testate 129 Server Fax cocooccccococncncnnnnnnnnononononononnnnnnnnnononons 95 A Acknowledgement Report Internet Fax 109 Address Book E mail cu dietus 121 EN 86 93 Internet Fax uan es eerte 90 Scam to
86. In al Type featu re on the Color Scanning 2 Sided Scanning Original Type Scan Presets General Settings Screen o Auto Detect e 1 Sided O Photo amp Text oO Sharing amp Printing O Color Q 2 Sided Text B Archival Record Bak amp white GQ asidedRotateside2 Photo or Q Grayscale Q High Quality Print More Photo amp Text Select this option to scan documents that contain both text and photographs Text and photographs are automatically distinguished and an appropriate quality mode is selected for individual areas Text Select this option for documents that contain text only Photo Select this option for documents that contain photographs only Scan Presets This feature allows you to select a scan quality for image data 7 Select a button under Scan Email Y General Vins Yes Ye Options Presets on the General ss Color Scanning 2 Sided Scanning Original Type Scan Presets 1 O Auto Detect e 1 Sided B Photo amp Text Q Sharing amp Printing Settings ores B Color o 2 Sided e Text Q Archival Record QD Black amp white DN 2idew RotateSide2 ELD Photo ocr Sharing amp Printing Q Grayscale a High Quality Print e More Suitable for general office documents for onscreen viewing Using this option will result in a small file size and normal image quality Archival Record Suitable for general office documents that will be stored electronically for record keeping Using this
87. Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line After scanning documents you can send scanned data by e mail and can also receive scanned data in an e mail attachment sent from an Internet Fax compatible machine For more information refer to the Fax chapter on page 77 Fax Allows you to fax documents in various ways For example you can send documents in a reduced or enlarged format or specify destinations using the Address Book or speed dialing features For more information refer to the Fax chapter on page 77 Server Fax Allows you to send and receive image data by using the fax feature of a fax server The Server Fax service cannot be used concurrently with the Fax or Internet Fax service For more information refer to the Fax chapter on page 77 Network Scanning Allows you to scan documents and store them as electronic documents on a file server on the network by selecting a job template which has various assigned parameters You can retrieve the stored electronic documents by accessing the file server from a PC For more information refer to Nefwork Scanning in the Scan E mail chapter on page 124 and Services n the CentreWare Internet Services chapter on page 163 Scan to PC Allows you to scan and store documents into specified destinations using the FTP or SMB protocol For more information refer to Scan to PC in the Scan E mail chapter on page 125 Scan to Mailbo
88. Machine Installation Safety Information e e Do not locate this product where people might step on or trip over the power cord Always locate the machine on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine Always locate the machine in an area that has adequate ventilation and room for servicing This equipment should not be placed in a room unless proper ventilation is provided Please contact your local Authorized dealer for further information Never locate this product in the following places Near radiators or any other heat sources Near volatile flammable materials such as curtains 14 Safety Notes n a hot humid dusty or poorly ventilated environment n direct sunlight Near ovens or humidifiers Always lock the wheels of this product after installation Operational Safety Information To avoid the risk of electric shock and a fire accident switch off and unplug the product promptly in the following conditions then contact your local Xerox representative The product emits smoke or its surface is unusually hot The product emits unusual noise or odor The power cord is cracked or worn down A circuit breaker fuse or any other safety device is activated Any liquid is spilled into the product The product is soaked in water Any part of the product is damaged Donotinsert any objec
89. Polling O Store for Polling Off Off On hook 3 Select Fax on the touch eo ene screen 4 Select the More Fax Options tab 5 Select the required feature Remote Polling This feature allows you to retrieve a document from a remote machine referred to as remote polling The remote machine information is entered using the same method for sending faxes but the Remote Polling option is used to initiate retrieving the fax from the remote machine You must know the mailbox number and the passcode if set up of the remote machine to retrieve the document NOTE To poll a document from a remote machine the remote mailbox feature must be enabled For more information refer to Remote Mailbox on page 103 NOTE The DTMF dual tone multi frequency method and F Code ITU T subaddress method can also be used to poll a document from a remote machine For more information refer to Special Characters on page 84 or F Code on page 104 105 4 Fax 7 Select Remote Polling on the Remote Polling Gral More Fax Options screen This feature allows you to retrieve documents y from a remote machin 2 Select the required option O i To retrieve documents from a mailbox of a remote device 3 Select Save Di ao Off Disables the feature Poll a Remote Device Enables polling from a remote machine Store for Polling This feature allows you to store documents in public and private m
90. Pv4 IPvG IPX job The metric designation for paper weight in grams per square meter Gray patterns that are neither black nor white A double sided document where the second side displays the image with the top of the document at the top of the page You typically turn over the page from the side edge A double sided document where the second side displays the image with the top of the document at the bottom of the page You typically turn over the page from the bottom edge The sender s information usually printed at the beginning of a transmitted document An abbreviation of Hyper Text Transfer Protocol This is the Internet standard that supports the exchange of information on the World Wide Web WWW HTTP lays the foundation for transparent access to the Internet An abbreviation of Institute of Electrical and Electronics Engineers This is an organization of engineering and electronics professionals notable for developing the IEEE 802 standards for the physical and data link layers of local area networks following the ISO Open Systems Interconnection OSI model An image control option which makes the border between black and white smooth with rough edges reduced giving the appearance of a higher resolution An image control option that automatically rotates an image by 90 degrees to fit on the same size paper but with the opposite orientation A worldwide communications network that combines miscellaneous networ
91. R Pai da i a d sado 28 Other Countries oce a eere e me eser ere er ede nde s 29 2 Product OVverview eon terere rra erre ah rana nuno nane enun 31 Machine Components cccccconccncconcconcnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnininininnnns 32 Control Panels ieira a Ph Era Fs UL ETIAM EUER RE DADA HS 36 Machine Services coccccoccconnoncnoncnonconnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnanenoness 37 Power On OfF iecit adas 39 Powering ON p 39 Powering c4 eee ue deut ter e REIR ER es DRE RENE 39 Ground Fault Interrupter GFI 1 reet eee tees 40 Energy Saver MOdES cocccccccccccnnncnononononnnonnnnnnnnnonnnnnnnnnnnnnnnnnnnncnnenineness 40 Modes PIE 41 AIESGIVICGS itr rn lia d t e tre Pete pun is is 41 Features HE 41 JOD Status i eit tri d re Ee ee ERROR S RE RETE denia eR M Pe 42 EAS eene nnne 42 JOB lnterr ptor ive ass erent te le it Geo el its 42 Attaching the Tray Attachment to the Office Finisher LX Optional 42 Recycled Papera Le 43 enn cin a A A E GN 45 Copying Procedure sico doa senec a eee reeled aang ae 45 1 Load the Documents ssssssss Hee 45 2 Select the Features ooooocococccccccocccnnccnncnnncnnncnnn ran 47 KMS SRI dT 48 4 Slart the Copy JOD ice rere ere ed et cater ceded 48 5 Check the Status of the Copy Job sess 48 Stopping a Copy Job memes 49 A P M X 49 Reduce lEnlar
92. Recipients E SEES 2 Close Menu m Address Book 3 Message J Add Me Ee v me Allows you to select an address from the Address Book Keyboard Allows you to enter an address on the screen keyboard Close Menu Closes the pop up menu Subject This feature allows you to enter an e mail subject 7 Select Subject on the ul E mail screen C Cx JC 005 05 JCs J EJ Backspace 2 Enter the subject using the me or eo screen keyboard su Je Je Je JLv Jie JOA JL JL sire 3 Select Save ww 2 w E se Je Ram Message This feature allows you to enter an e mail message 7 Select Message on the E mail screen 2 Enter the message using the screen keyboard 3 Select Save Spare aaa aa ea 6 663 a e SEI JOEL qwerty v abc v Space es J 123 5 Scan E mail Scan to Mailbox This section describes how to select a mailbox on the machine to save scanned documents 1 P ress th e lt All Se rvices gt b utton Scan to MEN General 1 Advanced Layout Filing Options Settings _ _ Settings _ Adjustment on the control panel Q 001 Bod Auto Start TN 2 Select Scan to Mailbox on the gt gt gt O um touch screen xa Not in Use 5 005 Box 4 Document List 3 Select a mailbox for saving scanned data Mailbox list Allows you to select a
93. SOO iii a idaho 98 Reduce EnlarQ8 ooooocococococococconoooonaoonnnnnno nono nono nnnnnno nono nono nennen 98 FaxOptoNns Fai A A Aa 99 Confirmation OptiONS occcccccccnccncncnnennnnnnnnnnnnnnnninnninnninnninininininnnns 100 Starting Rates rinsi sirik pla 100 Priority Send Delay Start oce datada rada 100 Transmission Header Text ccocooocononcncnnnnconocononcncnnnnonnnnnnononcanonenenons 102 Recipient Print Sets sss 102 Multiplica AA 103 Remote MailbOx esses eene nennen nnns 103 F Gode ons ni bn ois euni 104 More Fax Options Fax oocccccccccconocononcncnnnnnnnonononcnnnnononnnnononnonnnononnnnnoninos 105 Remote miel afe ins 105 Store for Poling rrn arrere eni an aaeeea m 106 On hook Manual Send Receive oooocccoccccccccccccccccccncnonnonnnrnnnrnno nono 108 Internet Fax Options Internet Fax 108 Acknowledgement Report occcccccconnocococcccnnnnnanannnncnn nana 109 Internet Fax Profile c oooocononcnccncnncnocncnonocononcnnnnonnnnonancnnononnnnns 109 Multiples c i aria 110 ETCFVDIOTIS oh eters Gils ed ito ia fo etae esie ad itn 111 Digital SIGNS ii illa Sees 111 Starting Ral too dai 111 Transmission Header Text cccccccccecseessseeeeceeeeseseeseaeaeceseeeeeeeea 112 Fax Options Server Fax Hee 112 Delay Acme 113 KIThu surtibeeec cR 115 Scanning uat oet tlc ec fa aet ia te ien 115 1 Load the Documents occccccccccnonononcncnnnnnonononeninnnnnnonnn
94. Settings screen Qu Qu e QD Black amp white DN 2SidekRotateSide2 Y Photo Q Grayscale Auto Detect Q Sharing amp Printing Q Archival Record or Q High Quality Print More Detects the color content in the document and scans in full color ifthe content is color or in black and white if the content is black and white NOTE When Auto Detect is selected and MRC High Compression is set to On in File Format black and white pages are scanned in grayscale Color Scans in full color Black amp White Scans in black and white regardless of the color content of the original document 128 General Settings Grayscale Scans in grayscale regardless of the color content of the original document Lighten Darken WorkCentre 5222 5225 5230 This feature allows you to adjust the brightness level of scanned images NOTE The Lighten Darken feature for the WorkCentre 5225A 5230A is provided in Image Options on the Advanced Settings tab 1 Adj u st th e b rig htn ess level E mail I General Y Advanced NS B E mail Options AAA Settings A AN po 1 USI ng th e scroll buttons Lighten Darken 2 Sided Scanning Original Type Scan Presets e 1 Sided O Photo 8 Text Q Sharing amp Printing a a 2 Sided e Text Q Archival Record 4 DN 2SidekFRotateSide2 Y Photo or ly Q High Quality Print More 2 Sided Scanning This feature allows you to specify whether
95. Settings Originals Q Area 1 Both Sides g Not Defined e Delete Outside Q Side 1 Only Delete Inside Side 2 Only Deletes everything outside the specified areas when copying Delete Inside Deletes everything inside the specified areas when copying Area 1 Displays the Delete Outside Delete Inside Area 1 screen For more information refer to Delete Outside Delete Inside Area 1 screen on page 76 Originals Select the side from which to delete for 2 Sided originals Both Sides Deletes on both sides Side 1 Only Deletes from Side 1 only Side 2 Only Deletes from Side 2 only 75 3 Copy Delete Outside Delete Inside Area 1 screen Allows you to specify the area for the Delete Outside Delete Inside feature The area is defined by the rectangle formed between the points X1 Y1 and X2 Y2 1 Select Area 1 on the Delete Delete Outside Delete Inside Area 1 Cancel Outside Delete Inside screen TT 0 0 e 432 0 432 Clear Area 1 2 Touch a textbox and then enter or Elm a coordinate value using the Lo 15 xn E e numeric keypad bs 3 Repeat step 2 for the other text boxes 4 Select Save Clear Area 1 Deletes the values entered in the text boxes 76 4 Fax This chapter contains information on the fax screens and the fax services available In addition to the conventional Fax service the machine offers you the Dir
96. Shadow Suppression Contrast and Background Suppression features Layout Adjustment This section describes layout adjustment features for scanning For information refer to the following Resolution page 134 Book Scanning page 135 Original Size page 136 Edge Erase page 136 Reduce Enlarge page 137 Original Orientation page 137 1 2 3 4 5 Resolution Press the lt All Services button on the control panel Select a scan type on the touch screen Select the Layout Adjustment tab Set the required feature Select Save Y General Settings E mail O Resolution 200 dpi O Edge Erase Top Bottom 2mm Left Right 2mm y Layout Adjustment Y Advanced E mail Options Settings E 9 Original Size Book Scanning Off Auto Detect Original Orientation Sideways Images Top to Left O Reduce Enlarge 100 This feature allows you to select the resolution for scanning the document The greater the resolution selected the larger the size of the stored image file More time will also be required to complete the scan job 1 2 3 Select Resolution on the Layout Adjustment screen Select the required option Select Save Resolution Scans at a resolution of 200 dpi 300 dpi 400 dpi or 600 dpi Resolution Cancel Save e 200 dpi e 300 dpi Q 400 dpi Q 600 dpi 134 L
97. Switching between dialing types This is useful when you need pulse mode to connect and tone mode to access a mailbox or another feature A place where jobs are stored temporarily while they are waiting to be processed A print queue will hold several print jobs Stands for Random Access Memory which is the memory device where information can be retrieved as well as stored An abbreviation of Reverse Address Resolution Protocol This is a method for providing IP Addresses to nodes on a network When a node powers up it broadcasts a RARP packet containing its Ethernet Address The RARP server receives the packet and sends the IP Address back to the node Buffer is the location to store data sent from the client temporarily By increasing the memory capacity of the receive buffer the client can be freed earlier A person or terminal you send a document to In relation to Internet Fax it refers to the e mail address of a remote terminal A feature that allows you to retrieve a document from the mailbox of a remote machine This is a general term for terminals such as telephones facsimile machines and personal computers A storage place for electronic documents The fineness of detail that can be distinguished on a scanned image Select the standard setting for normal documents and fine and superfine settings for documents with more detail An abbreviation of Read Only Memory which is a memory device specifically used for the
98. TITUTE GOODS OR SERV ICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTER RUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale use or other dealing in this Software without specific written prior permission Title to copyright in this Software shall at all times remain with copyright holders OpenLDAP is a registered trademark of the OpenLDAP Foundation Copyright 1999 2003 The OpenLDAP Foundation Redwood City Cali fornia USA All Rights Reserved Permission to copy and distribute verbatim copies of this document is granted AES This product includes software developed by Eric Young eay mincom oz au Copyright c 2003 Dr Brian Gladman Worcester UK All rights reserved This product uses published AES software provided by Dr Brian Gladman under BSD licensing terms TIFF libtiff XPS Lib TIFF copyright c 1988 1997 Sam Leffler Copyright c 1991 1997 Silicon Graphics Inc This product may incorporate intellectual property owned by Microsoft Corporation The terms and conditions upon which Microsoft is licensing such intellectual property may be found at http go microsoft com fwlink Linkld 52369
99. The destinations in the Address Book are listed by the speed dial codes they are assigned For information on how to register destinations for speed dialing refer to the System Administration Guide 7 Select Address Book on the Fax screen Speed Dial Name i Emily Jones 0046235922 2 Select the required destination JohnSmith 0462359225 004 Taro Fuji 12345678901 and then select Add gt to add it to the Recipient s field 00 Repeat this step to select all the required destinations 3 Select Close Public Individual M Details Chain Dial Close Fax Number Recipient s Tom Williams 04567890126 Y Pull down menu Switches between Public Individual and Public Group Public Individual lists individual fax recipients Public Group lists group numbers Details Displays the screen that shows the details of a selected recipient Selecting the Fax Number In Full button displays the details of the Fax Number Chain Dial Displays a screen that allows you to select recipients for chain dialing Select a recipient and then select Add gt to add it to the Recipient s field You can also enter a new recipient number using the numeric keypad on the control panel After selecting or entering all the required recipients select Save Speed Dial Name Fax Number Lists the fax recipient information registered in the Address Book
100. To screen Select pages which require page numbers The options available are All Pages and All Pages Except First Position Displays the Page Numbers Position screen Select the position to print the page number on each page Bates Stamp Allows you to print page numbers with a prefix on the output copies Edit Select this button and enter a prefix for page numbers using the displayed keypad Or select the desired prefix from the list of registered prefixes Apply To Displays the Apply Bates Stamp To screen Select pages which require page numbers and specify the start number The options available are All Pages and All Pages Except First Position Displays the Page Numbers Position screen Select the position to print a page number on each page Number of Digits Displays the Bates Stamp Number of Digits screen On this screen you can specify the number of digits for page numbers Leading zeros will be added to make up the number of digits if manually specified You can specify up to 9 digits 69 3 Copy Format 8 Style Screen F o nt S ize Format amp Style Cancel Font Size Side 2 Options Allows you to specify the font size of sz the date page numbers and E e comments using the scroll buttons on 4 Q the screen or the numeric keypad on ly the control panel within the range of 6 to 18 points in 1 point increments Same as Side 1 Mirror Side 1 S
101. When Auto 96 is selected Tray 1 is automatically selected even when Auto Paper Select is selected in Paper Supply 50 Copy Paper Supply The available paper trays are displayed on the touch screen together with the media size and orientation preset for each tray When changing the size or type of media in a tray the tray must be reprogrammed by the System Administrator to match the media being loaded For more information on reprogramming the tray contact the System Administrator For information on the sizes and types of media supported by the machine refer to the Paper and Other Media chapter in the System Administration Guide 1 Select a p reset b utton or More Copy Yes Quality Layout Output Format Job Assembly Adjustment for the Paper Su pply feature on Reduce Enlarge Paper Supply z 2 Sided Copying Copy Output O o Q Auto Paper Select E 121 Sided coated the Copy Screen tuto ie 40 192 Sided 1 staple 50 asas GD 2 3 222 Sided Folding 70 rs sro moe AD Booklet Creation O More Q More O Hole Punch amp More More Displays the Paper Supply screen For more information refer to Paper Supply Screen on page 57 Paper Supply Screen Allows you to select a paper tray from the preset trays including Tray 5 Bypass P rese ts Paper Supply Tray Full Paper Size _ Paper Type _ Paper Color Allows you to select a paper tray ee
102. WorkCentre 5222 5225 5230 XE3021EN0 2 Copyright O 2008 Xerox Corporation All rights reserved Www xerox com support O 2008 by Fuji Xerox Co Ltd All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged The information in this document is correct at the time of publication Xerox reserves the right at any time to change the information without notice Changes and technical updates will be added in subsequent editions of the documentation For the latest information go to WWW Xerox com Products Subject To Ordinary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States You must obtain if you wish to export this product any appropriate export license from the Japanese Government or its agency and or re export approval from the U S Government or its agency Products Subject To Supplementary Export Regulations An export of this produ
103. a fault is detected in the power supply to the machine a Ground Fault Interrupter GFI device on the machine automatically cuts all electrical power If power is interrupted locate the RESET button on the back of the machine If the GFI has been triggered the RESET button will be in the tripped position To restore power to the machine press the RESET button Before using the machine press the TEST button If the GFI is working properly the RESET button should pop up If it does press the RESET button TEST button RESET button NOTE If the RESET button pops back up when you press it or if power is not restored by this procedure contact the Xerox Welcome Center Energy Saver Modes 40 The machine has a power saving feature that significantly reduces power consumption during periods of inactivity The lt Energy Saver gt button is located on the upper right portion of the control panel and lights up when the power saving feature is enabled The power saving feature operates in the following modes Low Power Mode A coo Q O xy zO Gp o Da Sleep Mode Y du mi NO OOO AA lt Energy Saver gt light button Low Power Mode The machine automatically switches to the Low Power Mode after a certain period of time from the last copy fax scan or print operation In this mode the touch screen is turned off and the lt Energy Saver gt li
104. ae from the three preset trays set up by 7 3u 75 85 x 11 DPlain Pink the System Administrator The tray a Eras A number paper size and paper 53 Auto Size Detect Plain y orientation are also displayed for all trays 52 Displays the Tray 5 screen when a paper size and type are not preset by the System Administrator For more information refer to 7ray 5 Screen on page 57 Auto Paper Select Allows you to select an appropriate tray automatically according to the document size amount of reduction or enlargement and related features settings NOTE When Paper Supply is set to Auto Paper Select Reduce Enlarge is automatically set to 100 and Auto cannot be selected Tray 5 Screen You can temporarily use Tray 5 Bypass to load paper that is unavailable from Trays 1 4 Up to a 10 mm 0 4 inch stack of paper approximately 95 sheets of 80 g m paper can be loaded in Tray 5 Bypass Paper Size Tray 5 Cancel A aper Size Paper Type e Auto Size Detect Detects the CE 2 paper size automatically 10 52 oe es Standard Size Letterhead 0 0 0 1 e Standard Size Displays the 4 Bu g preset paper sizes on the touch uM 57 3 Copy screen and allows you to select a paper size The presets are set up by the System Administrator Custom Size Allows you to specify the width and length of the paper size using the scroll buttons in 1 mm 0 1 inch
105. age 60 Image Rotation page 60 Invert Image page 61 Original Orientation page 61 1 Press the lt All Services gt button Copy Y Image Quality y Layout Y Output Format yE Assembly Y Adjustment on th e control pan el 9 Book Copying O 2 Sided Book Copying O Original Size Off J Off J Auto Detect 1 2 Select Copy on the touch Q Edge Erase O Image Shift Image Rotation screen Top Bottom 2mm m No Shift DB On during Auto Left Right 2mm 3 Select the Layout Adjustment tab Use the side tabs to switch MM eed pl A 1 9 Invert Image 9 Original Orientation b etwee n screens Normal Image m Upright Images Positive Image 4 Select the required feature Book Copying This feature allows you to copy facing pages of a bound document in the correct page sequence using the document glass The two pages will be copied onto two separate pages 57 3 Copy Cancel 1 Select Book Copying on the ENS Layout Adjustment screen 2 go Place original on the Document Glass Off 2 Select the required options O Quien Left Page 3 Select Save Oro Dres Pee ony NOTE The facing pages of a bound document must be placed in a horizontal orientation on the document glass Off Disables the feature Left Page then Right Copies pages of an open book in the direction from left to right Both Pages C
106. ailboxes on the machine to make them available for polling from a remote machine 7 Select Store for Polling on the suere ram Cancel Save More Options screen Qs ES 2 Select the required options O a MN Off Q Sense Paling Disables the feature Store for Free Polling Stores documents which are ready to be polled in the public mailbox polling box on the machine When you select this option Save in Public Mailbox is displayed at the right side of the screen Store for Secure Polling Stores documents which are ready to be polled in a mailbox on the machine By setting a passcode to the mailbox this option prevents unauthorized access to the mailbox and thus adds security to your documents When you select this option Save in Private Mailbox is displayed at the right side of the screen NOTE To use this option you must first create a mailbox on the machine For how to create a mailbox refer to the Setups chapter in the System Administration Guide Save in Public Mailbox Displays the Public Mailbox screen to confirm the status of stored documents or delete stored documents from the list Save in Private Mailbox Displays the Mailbox screen to specify the mailbox for storing documents Public Mailbox Screen Displays the list of stored documents for polling You can also delete or print the documents in the list NOTE You can also display this screen by pressing the Job Status butto
107. and save location NOTE Job flow sheets saved in a pool server cannot be deleted copied or edited NOTE General users cannot delete or edit job flow sheets owned by the System Administrator 1 Select a job flow sheet on the Job Flow Sheets screen 2 Select the Details button The details of the job flow sheet are displayed Name Details Close Name Forward to customer Last Updated 2002 4 6 810 AM Target Scan Jobs Owner Smith Y Save in Local Machine Displays the name of the job flow sheet Last Updated Displays the date on which the job flow sheet was last updated 156 Job Flow Sheets Target Indicates whether the processing starts with scanning a document or accessing an external application Owner Displays the owner of the job flow sheet Save In Displays whether the job flow sheet is saved in the machine or in a pool server Description Displays the description of the job flow sheet Delete Allows you to delete the selected job flow sheet This button is displayed for the owner of the job flow sheet Selecting this button displays a screen confirming the deletion of the job flow sheet Change Settings This feature allows you to temporarily change the settings of a job flow sheet selected on the Job Flow Sheets screen The changes will be lost when you select a different job flow sheet
108. apter in the System Administration Guide DTMF You can manually enter DTMF codes as part of a fax number to specify a relay station and destinations that also understand DTMF codes G3 compatible machines that allow manual sending can initiate relay broadcasting to the machine For more information refer to Special Characters on page 84 F Code Machines that support F Code and relay broadcasting features allow relay broadcasting operations using F Code For more information refer to F Code on page 104 Special Characters You can enter special characters as part of a fax number to perform many functions when dialing the number Some characters are used only when auto dialing such as tp P and Depending on the setup of the telephone and communication lines some or all of the following characters can be used Character Function Description Dial pause to pause while dialing Inserts a pause in a fax number for example when you are using a calling card Press the lt Dial Pause gt button more than once to enter a longer pause Mask data to Select before and after entering confidential information protect to display as asterisks This character must be confidential preceded with I to be effective information Screen mask Masks the mailbox passcodes on the screen with asterisks Select Y before and after entering a mailbox passcode 84 Specifyi
109. ared Name and enter a shared folder name on the screen keyboard Not required for FTP servers Save In Allows you to specify the location or path of the directory for saving files Select a server from the Address Book to display the preset location or select Save in and enter a location on the Keyboard screen NOTE If data with the same file name is sent from multiple machines to one location at the same time the data may be overwritten User Name Allows you to specify the user name if required by the destination server Select a server from the Address Book to display the preset user name or select User Name and enter a user name on the screen keyboard Enter up to 97 characters if FTP is selected in the Transfer Protocol feature Enter one of the following types if SMB is selected in the Transfer Protocol feature user name Qdomain name ex fuji xerox com where user name is 32 characters max and domain name is 64 characters max domain nameWser name ex xeroxMuji where user name is 32 characters max and domain name is 64 characters max local user name ex Fuji Xerox up to 32 characters max Password Allows you to specify the password if required by the destination server Select a server from the Address Book to display the preset password or select Password and enter a password using the screen keyboard Leave the password field blank if you do not want to assign a password Transfer Pr
110. available 131 5 Scan E mail Image Options This feature allows you to adjust the brightness level and sharpness of scanned images 7 Select Image Options on the mmm Advanced Settings screen Lighten Daron sa ta Lighten Sharpen 2 Select the required options 3 Select Save Darken Soften Lighten Darken Specifies the brightness level for scanned images Sharpness Specifies the sharpness level of fine edges for scanned images Background Suppression WorkCentre 5222 5225 5230 This feature allows you to suppress background colors and image bleed through when scanning NOTE For the WorkCentre 5225A 5230A this feature is provided in Image Enhancement Refer to mage Enhancement WorkCentre 5225A 5230A on page 132 7 Select Background Suppression on the Advanced Settings screen O Background Suppression Cancel Save 2 Select the required option Q esee 3 Select Save No Suppression Disables the feature Auto Suppression Automatically suppresses background colors NOTE This feature is not available when Photo is selected on the Original Type screen Image Enhancement WorkCentre 5225A 5230A This feature allows you to suppress background colors and adjust the contrast level when scanning NOTE For the Background Suppression feature for the WorkCentre 5222 5225 5230 refer to Background Suppression WorkCentre
111. ax Address Book I n te rn et Fax screen Name E mail Address Recipient s Emily Jones jones s xerox co 2 Select the required destination Taro Fuji fuji xerox co jp and then select Add gt to add it ELLA to the Recipient s list Repeat Tom Williams tom_williams nzcom_ f M this step to select all the required destinations J Select Close 90 Specifying Internet Fax Destinations Details Displays the details of a selected destination Selecting the E mail Address In Full button on the screen displays the details of the Internet Fax Recipient Name E mail Address Lists the e mail destinations registered in the Address Book Add gt Adds a selected destination to the Recipient s list Recipient s Lists the selected fax recipients Touching a selected recipient pops up a menu allowing you to remove the selected recipient or view its details From Displays the From screen which displays the sender s e mail address 7 Select From on the Internet Chose Fax screen From SMTP Mail Address Subject The Subject button allows you to enter an e mail subject for your Internet Fax 7 Select Subject on the Internet 2 Dex seront ONDA aee 2 Enter an e mail subject Cx Js Cw Js Joc Jos Joy JC JO Jes Jo Jot JU 1 Ce Jes Je Jo Jos Jo Ja Jo JO J
112. ayoutAdjustment NOTE For the WorkCentre 5225A 5230A when MRC High Compression is set to On or Searchable Text is set to Searchable in File Format the available options are 200 dpi and 300 dpi only Book Scanning This feature allows you to scan facing pages of a bound document in the correct page sequence using the document glass The facing pages will be saved as two separate images 7 Select Book Scanning on the Book Scanning TA Layout Adjustment screen Off Both Pages Hirang Fige Pisce orna on the 2 Select the required options ines Que EE E iu 3 Select Save e m HB Oz Ove b NOTE The facing pages of a bound document must be placed in a horizontal orientation on the document glass Off Disables the feature Left Page then Right Scans pages of an open book in the direction from left to right Both Pages Scans both the left and right pages Left Page Only Scans the left pages only Right Page Only Scans the right pages only Right Page then Left Scans pages of an open book in the direction from right to left Both Pages Scans both the left and right pages Left Page Only Scans the left pages only Right Page Only Scans the right pages only Top Page then Bottom Scans pages of an open book in the direction from top to bottom Both Pages Scans both the top and bottom pages Top Page Only Scans the top pages only Bottom Pa
113. b flow sheets owned by the System Administrator Non System Administrator Displays only the job flow sheets owned by users other than the System Administrator NOTE Job flow sheets owned by users with a user ID are not displayed Target Allows you to filter job flow sheets by target Mailbox Displays only the job flow sheets whose processing starts with sending or printing a document stored in a mailbox Scan Jobs Displays only the job flow sheets whose processing starts with scanning a document External Application Displays only the job flow sheets whose processing starts with accessing an external application NOTE Scan Jobs and External Application are not available for selection Job Flow Sheet Restrictions Job flow sheets can be restricted to personal use or shared among users and may be restricted to special mailboxes For more information on the restrictions for job flow sheets when the Authentication feature is enabled refer to the Authentication and Account Administration chapter in the System Administration Guide 153 6 Send from Mailbox 154 7 Job Flow Sheets This chapter describes the Job Flow Sheets service and the features available on the Job Flow Sheets screen A job flow sheet can execute a series of programmed operations To process scanned documents using a job flow sheet created on a networked computer using a utility such as Job Flow Sheet Editor use the Job
114. ble on each tab refer to the following E mail page 120 Scan to Mailbox page 124 Network Scanning page 124 Scan to PC page 125 General Settings page 128 Advanced Settings page 131 Layout Adjustment page 134 E mail Options Filing Options page 139 3 Start the Scan Job 7 Press the Start button to scan x E the documents A OOO O NOTE If the Authentication and Accounting feature is enabled you o OOO may be required to enter the user ID and passcode if one is set up If O 2 ELM you need assistance contact the O OOO CO System Administrator 117 5 Scan E mail 4 Check the Status of the Scan Job 1 Press the Job Status button Active Johs 1 om uM uu on the control panel to display Owner Name Status the Job Status screen a M 002 File 123 00002 Job in Progress 003 FTP Transfer 00003 Transferring The queued scan job is displayed If E E the job is not displayed it may have a already been processed For more information refer to the Job Status chapter in the System Administration Guide 5 Save the Scanned Data The following describes how to import scanned documents to your computer The methods available for importing documents include importing using CentreWare Internet Services importing from TWAIN WIA importing using Mailbox Viewer 3 impor
115. canning Settings Settings Adjustment on the control panel 001 DEFAULT 006 ane oe i 1002 S2HOME 007 JT_COMPRESSION_N mm 2 Select Network Scanning on qp mood a m the touch screen 004 GXEROX 009 GGROUP A gc 005 GDOCUWORKS 010 PROOFS Moon 3 Select the job template to be Tempe used 4 Press the lt Start gt button on the control panel 124 Scan to PC Job template list Allows you to select a job template for the scan job DEFAULT This is the default job template This template is used as a base template when a new template is to be created in CentreWare Internet Services This template cannot be deleted It can be edited and returned to the factory default only by the System Administrator e S2HOME This is a template for the Scan to Home feature Selecting this template verifies a user and sends scanned data to the user s private folder NOTE The job template S2HOME is displayed only when the remote authentication is enabled and Enabled is selected for Status under Properties gt Services gt Scan to Home in CentreWare Internet Services For more information refer to the Scanner Environment Settings and CentreWare Internet Services chapters in the System Administration Guide NOTE The job template S2HOME cannot be edited using a remote application Go to Allows you to specify the number of the job template to be displayed using the numeric keypad on the cont
116. cation machine If the match is confirmed the machine sends the document Readability Improves readability by inserting plus signs in a fax improvement number for example 14234 45678 instead of 12345678 space Readability Improves readability by inserting spaces in a fax number improvement for example 1 234 5678 instead of 12345678 Address Book This feature allows you to select the destinations registered in the Address Book for speed dialing The destinations in the Address Book are listed by the speed dial codes they are assigned For information on how to register destinations for speed dialing refer to the System Administration Guide 93 4 Fax 7 Select Address Book on the Entries Fax screen Speed Dial Name Fax Number Emily Jones 0046235922 2 Select the required destination amp EA 004 Taro Fuji 12345678901 and then select Add gt to add it l ane Bown DDMEEr to the Recipient s field 00 TomWillams 04557890125 Repeat this step to select all the required destinations 3 Select Close Details Displays the screen that shows the details of a selected recipient Speed Dial Name Fax Number Lists the fax recipient information registered in the Address Book NOTE Server Fax supports group dialing Server Fax however supports only group numbers registered on the Server Fax server not those registered on the mac
117. ces button WorkCentre 5225A 5230A on the control panel E mail 1 General Y Advanced Layout pa Options Settings Settings Adjustment 2 Select a scan type on th e tou ch 9 Photographs Q Image Options 9 Image Enhancement screen E gus 3 Select the Advanced Settings or oo tab 4 Set the required feature WorkCentre 5222 5225 5230 5 Select Save g E mail 1 tice Y Pahang UM Yes Options Q Image Options Lighten Darken Normal Sharpness Normal Q Background Suppression B No Suppression Photographs WorkCentre 5225A 5230A This feature allows you to enhance images scanned from original color photographs NOTE The WorkCentre 5222 5225 5230 does not support this feature NOTE This feature is available when a photograph is placed on the document glass 7 Select Photographs on the Advanced Settings screen Cancel Photographs Q Off Shadow Suppression and Background Suppression are automatically Enhance set to No Suppression when this feature is selected Photographs The Photographs feature enhances the image for files scanned from originals which are photographs 2 Select the required option 3 Select Save Off Disables the feature Enhance Photographs Enhances images scanned from color photographs with Output Color set to Full Color NOTE When Enhance Photographs is selected Shadow Suppression and Background Suppression are not
118. connccncnnonennnnnnancrnnnnnnnnnnnnos 16 Ozone Information suns os teo eR debe tan aten s nta feodis t 16 FOL Consumables c asses eid tio aetate lide ane bed 16 Radio Frequency Emissions Class A digital device 17 Product Safety Certification UL CB seeeees 17 Regulatory INM ali ira cdi 17 Certifications in Europe CE iret rerit erede etes 17 For FAX Function eiecti ree asi em iva 18 Regulatory Information for RFID 20 Environmental Compliance sssssssssssssesseeeeeneeeneee 20 USA hee 20 Pales Piae 21 RSA BSAFE eden es eran n e cave cde ki cute a EE cates tutes canis 21 Heimdalz52 at et rectore d ver aea a e v RO RE eT ue ER ERR 21 JPEGGOdS ad tb pud idR is 21 MVD GUM b ERE 22 FreeBSD cett eee eR A CA EAR ERA ARRA PARAR Aena 22 OpenLDAP 5 5 2 1 bd tti ate b ade eade la UA EU dads 23 ble lE 25 AES enoii 25 MEF Dtf E ER ER 25 S A usa AAA A CET 25 Illegal GOpIGS parc A kE aAA ene qup s 26 USA A A a 26 o 27 Other COUMTES occid ac tat ap Tec a eae enda Co fune 27 Product Recycling and DiSpOSAl oooooooccccccncccconanccononcnononnnnannnnnnnnnnnnnnnnnno 28 Battery Recycling and DiSpOSAl ooooooocccccc nnccconancccccccncnnnananoncnnnnnnnnnnns 28 All Countries North America USA Canada eene 28 European Union sce deste ee pe XR CE
119. contains materials derived from public sources Additional information about OpenLDAP can be obtained at lt http www openldap org gt Portions Copyright 1998 2006 Kurt D Zeilenga Portions Copyright 1998 2006 Net Boolean Incorporated Portions Copyright 2001 2006 IBM Corporation All rights reserved Redistribution and use in source and binary forms with or without mod ification are permitted only as authorized by the OpenLDAP Public License 23 1 Before Using the Machine Portions Copyright 1999 2005 Howard Y H Chu Portions Copyright 1999 2005 Symas Corporation Portions Copyright 1998 2003 Hallvard B Furuseth All rights reserved Redistribution and use in source and binary forms with or without mod ification are permitted provided that this notice is preserved The names of the copyright holders may not be used to endorse or pro mote products derived from this software without their specific prior written permission This software is provided as is without express or implied warranty Portions Copyright c 1992 1996 Regents of the University of Michi gan All rights reserved Redistribution and use in source and binary forms are permitted pro vided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission This
120. ct is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States You must obtain if you know the product is to be used or was used for development manufacturing or use of any mass destructive weapons including nuclear weapon chemical weapon or biological weapon because of a dealing document such as legal contract or information from the importer any appropriate export license from the Japanese Government or its agency and or re export approval from the U S Government or its agency Table of Contents 1 Before Using the Machine eee nnn 9 Xerox Welcome Center i o aaepe edem es in eO edi ao Lage LR UR 9 Serial Numba eset cst id 9 Language Displayed on the Touch Screen oocooocccccccccccccconncnnncnnnnnnnnnnns 10 Conventions be IRE REPRE SE sack A A T 10 Related Information Sources ooooonoccccccnccccconcoconcncnccnnnanonaccnnnnnnnnnnnnnnnno 12 Cautions and Lirmitations un iir ace tte n de oie ba det dete deis 12 Safety Notes io ate n t eset tton bed Gioco 12 Electrical Safety Information eeeeeseeseess 14 Machine Installation Safety Information esessssssssss 14 Operational Safety Information see 15 Battery Safety Information esses 15 Laser Safety INforMatiON oooonnnioonccnnnnnnnc
121. cument face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder or the document glass cover 2 Select the Features NOTE The features displayed on the copy screens vary depending on your machine configuration 7 Press the lt All Services button on the control panel 2 Select Copy on the All Services screen NOTE If the Authentication and Accounting feature is enabled you d o 3n ty OO lt All Services button Clear All button Xerox WorkCentre 5230A cow 4 E mail interne Fax O T7 gi Network Scanning 3 son to PC sea to Mailbox T Send from Mailbox E Job Flow Sheets I may be required to enter your user ID and passcode if they are set up If you need assistance contact the System Administrator 47 3 Copy 3 Set the required features on each tab If More is selected select Save to confirm the selected feature or Cancel to return to the previous screen For information on the features available on each tab refer to the following Copy page 49 Image Quality page 55 Layout Adjustment page 57 Output Format page 62 Job Assembly page 72 3 Enter the Quantity The maximum copy quantity is 999 7 Use the numeric keypad to enter the number of copies required The numbe
122. current time 113 4 Fax 114 5 Scan E mail This chapter describes how to use the scan services For more information on the specific types of scan refer to the following To scan and e mail documents E mail page 120 After a document is scanned the scanned data is automatically sent to specified destinations as an e mail attachment To scan and save documents in the mailbox Scan to Mailbox page 124 Scanned documents are saved in a specified mailbox on the machine To scan and send documents using a job template Network Scanning page 124 According to the settings in a selected job template documents are scanned processed and then uploaded to a specified server To scan and send documents using the FTP or SMB protocol Scan to PC page 125 After a document is scanned the scanned data is automatically uploaded to a specified destination using the FTP or SMB protocol NOTE To use the scan services you must connect the machine to a network and set up the network environment For more information refer to the System Administration Guide NOTE Some of the services and features described in this chapter may not apply to your machine configuration For details contact your System Administrator Scanning Procedure This section describes the basic scanning procedures Follow the steps below 1 Load the Documents page 116 Z Select the Features page 116 3 Start the Sca
123. d Sized Originals on page 97 NOTE A paper jam may occur if custom sized originals are loaded in the document feeder and the Original Size feature on the Layout Adjustment tab is set to Auto Detect In that case entering a custom paper size is recommended For more information refer to Original Size on page 97 Load documents face up in the document feeder or face down on the document glass NOTE The long fax document scan feature has the following limitations Only available when using the document feeder Notavailable in 2 sided mode NOTE In both 1 sided and 2 sided modes scanning a document at its original size or smaller is recommended An enlarged image may be cut off during transmission NOTE When using the document glass make sure that the touch screen is ready before placing a document on the document glass If you place the document on the document glass before the touch screen is ready the paper size may not be detected correctly 2 Select the Features 7 Make sure that the desired fax service is enabled in the System Administration mode NOTE The Fax and Server Fax services cannot be enabled concurrently When your machine has both Fax and Server Fax Server Fax is automatically enabled by default To enable Fax switch the fax service mode to Fax in the System Administration mode When your machine has Internet Fax it is automatically enabled when Fax is enabled For information on h
124. d for the System Administrator and provides information such as the supported paper and media troubleshooting tips how to configure network and security settings and how to replace consumables Quick Network Setup Guide This guide is intended for the System Administrator and provides TCP IP setup procedures Quick Use Guide This guide is intended for general users and the System Administrator and describes how to use some useful features on the machine and how to replace toner and drum cartridges Quick Scan Features Setup Guide This guide is intended for the System Administrator and describes how to configure scanning services NOTE Please note that the screens shown in these guides apply to a fully configured machine and therefore may not exactly represent the configuration being used Cautions and Limitations This section describes the cautions and limitations to observe when using this machine When moving the machine hold the middle part of the machine and not the control panel or document feeder area Excessive pressure on the document feeder may cause machine malfunction Safety Notes Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and com
125. d no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof
126. e contact the System Administrator 161 9 CentreWare Internet Services User Interface The CentreWare Internet Services home page contains four panels You can change Header Panel the left and right panel sizes by dragging the boundary between them Menu Header Panel ESA Main Panel Displays the header for all pages The header includes the CentreWare Internet Services logo and the model of the machine The ad header for the WorkCentre 5225A 5230A also includes a user mode icon and the name or type of a logged in user Just under this panel on most pages is the tab bar which corresponds to the six functions or page buttons These are Status Jobs Print Scan Properties and Support You can navigate through the pages when you click the text on each tab Logo Panel Displays the company logo Menu Panel Displays a navigation tree listing the items available within each category with the currently displayed item highlighted Main Panel Displays information and settings for the selected item within the current category selected in the navigation tree in the menu panel 162 Services Services The services provided by CentreWare Internet Services are subdivided into the following categories The category is selected on the tab bar in the header panel For details on the features on each tab refer to the CentreWare Internet Services chapter
127. e cannot be detected automatically onto the same side of paper 7 Select ID Card Copying on the arcas cones save Output Format screen ar e E a Mi a backa your D cad onto Va same M 2 Select the required option y of he pape h E 3 Select Save Ov L L a Off Disables the feature On Enables the feature Copy the front side of an ID card as usual Then turn the card over without changing its position and copy its back side NOTE To capture the whole image of the ID card make sure to place the card slightly away from the top left corner of the document glass 71 3 Copy Job Assembly Build Job This section describes the job assembly features For more information on the features refer to the following Build Job page 72 Sample Job page 74 Combine Original Sets page 74 Form Overlay page 75 Delete Outside Delete Inside page 75 7 Press the lt All Services button on the control panel Copy Y Image Quality N Layout Job Assembly L Y Output Format Adjustment EX 9 Build Job O Sample Job me O Delete Outside Delete Inside 9 Combine Original Sets Off Select Copy on the touch Screen 3 Select the Job Assembly tab Set the required options 9 Form Overlay Off A Select Save This feature allows you to merge individual job sets with different features programmed For exa
128. e machine receives faxes automatically 364 x 257 mm paper 257 x 182 mm paper This feature prevents the reproduction of unwanted background variations resulting from originals that have either a colored background or that are printed on very thin stock on which the images on the second side tend to bleed through A scanning option where facing pages of a bound document are copied onto two separate sheets of paper A copy feature that places images automatically on the paper in a sequence that when folded creates a booklet The machine has the ability to create booklets on a variety of paper stock An abbreviation of Bootstrap Protocol This is a protocol used by a network node to determine the IP address of its Ethernet interfaces in order to boot a computer from a server via a network A threshold value for the length of a transmitted document before splitting the document onto separate output pages One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal A margin at the bottom of a received document can be eliminated so that the data can be printed on one page The amount of space that can be removed from the bottom of a document is the border limit When the border limit value is small the data is printed on the next page But when it is large a larger space can be cut so that data can be printed on one page An abbreviation of Bits Per Second This is
129. e scroll buttons on the screen or the numeric keypad on the control panel You can repeat an image between 1 to 23 times vertically and between 1 to 33 times horizontally This feature allows you to divide and enlarge an original document to copy the image onto multiple sheets of paper You can then paste them all together to make one large poster NOTE This feature is available only when 1 1 Sided is selected in 2 Sided Copying NOTE This feature is unavailable when Collated is selected 7 Select Poster on the Output Poster Format screen Quse ines a dent Paper Supply l l 199 a 199 D 2 Select the required option ona sm ry A a 3 Plan 3 Select Save e NOTE The machine automatically overlaps partitioned images when copying to allow for cutting and pasting The overlap width is set to 10 mm 0 4 inch No Posters Disables the feature Output Size Allows you to select the size of poster you want to make from the presets that are listed on the touch screen The machine automatically calculates the magnification and decides how many sheets are needed for the job Enlargement Use the scroll buttons on the screen or the numeric keypad on the control panel to select the magnification rates for the length and width of a poster The range can be set between 100 400 in 1 increments The machine automatically decides how many sheets are needed for the job Paper Supply Dis
130. e sided nir ssstsar rarior etenikin 58 enlarging an image over multiple sheets 67 erasing edges cnccccccncccccccnononnnncnnnnnnn o nano ronca nn 59 erasing the center binding 58 59 facing pages onto separate sheets 57 features ostende eed as 47 hole punch position ssssssssss 54 image options ainiin ia iaa 56 image quality seee 55 inserting blank sheets between transparencies ssssssssee 65 inverting images seemA 61 layout adjusting 57 loading documents sees 45 manual size originals sssss 59 mirroring images rreren 61 multiple documents on one sheet 66 negative reversed images 61 OMEN TATION x cert rrr coe redit 61 output format sse 62 page number annotation 68 paper tray acere ere eee nane 51 procedure Taia n a aaaeei 45 quality of the original 56 quantity entering eessen 48 reducing enlarging copy size 49 rotating images sem 60 SCAN SIZO pe Ree Hi bd ieee ERE ge 59 scanning different sized originals simultaneously eeeeeee 59 serial number watermark 71 Sharpness adjusting ssssss 56 shifting images see 60 shifting margins
131. e validation feature is enabled for meta data the validation server specified for the meta data automatically validates the meta data value when you press the Start button on the machine s control panel If any meta data that received validation is invalid the machine will not execute the job For details on the validation settings refer to the CentreWare Internet Services chapter in the System Administration Guide 146 6 Send from Mailbox This chapter describes the methods for checking printing or deleting documents in a mailbox You can store the following types of documents marked with matching icons in the Document List in a mailbox Some models do not support this service Some models require an optional kit to use this service Incoming confidential fax documents 3 Refer to Remote Mailbox in the Fax chapter on page 103 Incoming confidential Internet Fax documents iv Refer to Remote Mailbox in the Fax chapter on page 89 Ro e Fax documents for confidential polling amp 1 Refer to Store for Polling in the Fax chapter on page 106 Scanned documents lt Refer to Scan to Mailbox in the Scan E mail chapter on page 124 Print documents E You can also link a mailbox to a job flow sheet to process the stored documents manually and automatically For more information refer to Send from Mailbox on page 147 Send from Mailbox This section describes the mailbox features that a
132. ect Fax Internet Fax and Server Fax services Direct Fax allows you to transmit faxes directly from PC clients Internet Fax allows you to send scanned images by e mail over the Internet or intranet Server Fax allows you to send and receive scanned data to and from a fax server over a network using the SMB FTP or SMTP protocol For more information on Fax Internet Fax and Server Fax refer to the System Administration Guide For more information on Direct Fax refer to the online help provided for the print driver NOTE Some models do not support all or some of the fax services mentioned above NOTE Some of the features described in this chapter are optional and may not apply to your machine configuration NOTE Internet Fax can be enabled when the Fax Kit and the Internet Fax Kit are installed on the machine NOTE Server Fax can be enabled when the Server Fax Kit is installed on the machine Some models require also the Network Scanning Kit to enable Server Fax NOTE Before using Internet Fax or Server Fax you must connect the machine to a network and set up the network environment For details refer to the Internet Fax and Server Fax chapters in the System Administration Guide Country Code for the Fax Service When using the Fax service users in the following countries may be required to set the country code for the fax line NOTE Fax connection approval depends on the country Argentina Austria Belgium Brazil
133. eda 36 Clear All button sesesssssse 36 Dial Pause button eeesesess 37 Energy Saver button eeens 36 Features button c cceeceeeeeeeeeeeeeeneee 37 175 Index Interrupt button sssssss 36 Job Status button aeeie 37 Language button sse 36 Log In Out button 36 Machine Status button sssssse 37 numeric keypad seRe 36 Speed Dial button ssssssssssss 36 Start button es 36 Stop button ees 36 touch screen esses 36 conventions nat i eee eene itn nnn 10 CODY uis ciat utter etit 37 45 copying 2 sided copies of facing pages 58 2 sided copies of single or double sided documents 52 assembling a job see 72 CS 49 booklets creating oooococcccccnncnccccccccconconcnnnnn 62 building jobs in a single operation 72 checking the job status sssssss 48 collating output sasiada 55 comment date page number 68 control number watermark 70 copy density adjusting ee 56 covers adding cccocccccoccncononcccncnnncnncnnannnnnnnnnnno 65 date amp time watermark sssss 70 deleting unwanted areas on a page 75 documents niiin ie ee edere 45 doubl
134. eets Disables the feature 19 50 Q off On On Subdivides the booklet into subsets Enter the number of sheets in each subset using the scroll buttons You can also enter the number by touching the text box and using the numeric keypad on the control panel mU Booklet Creation Fold amp Staple Screen Allows you to fold and staple the booklet No Fold amp Staple Booklet Creation Fold amp Staple Cancel Save Disables the Fold and Staple O features O m Fold Only QO isis site Makes a crease in each sheet of the booklet for easy folding Fold amp Staple Makes a crease in each sheet of the booklet for easy folding and staples the sheets 64 Output Format Covers This feature allows you to add a front and or back cover to a copy job NOTE If the machine s memory becomes full while scanning a document with this feature enabled follow the instructions on the screen to cancel the job Delete the stored documents or reduce the amount of pages to free some memory and try again NOTE This feature is unavailable when Uncollated or With Separators is selected in Copy Output 7 Select Covers on the Output paws Cancel Format Screen No Covers Covers Paper Suppl k E O Blank Covers d e 2 Select the req uired options Q Front Cover Only Q Main Body Tray Cover Tray Printed Covers Tray 2 Tray 5 Bypass 3 Select Save e Front amp
135. efore you place the document on the document glass If you place the document on the document glass before the touch screen is ready the paper size may not be detected correctly 2 Select the Features Each scan service has its own screen Select E mail Network Scanning Scan to Mailbox or Scan to PC on the touch screen to display the appropriate screen Select E mail to scan and e mail documents Select Network Scanning to scan and send documents according to a job template Select Scan to Mailbox to scan and save documents in a mailbox Select Scan to PC to scan and send documents using the FTP or SMB protocol 116 Scanning Procedure 1 Press the lt All Services button e x 9 on the control panel O O O O Mo xb Qe CD Co amp du d CD O S lt All Services gt button lt Clear All gt button 2 Select a scan service on the touch screen NOTE If the Authentication and Accounting feature is enabled you DO may be required to enter the user ID ES sen to Mailbox E sera from Mailbox E sos Flow Sheets and passcode if one is set up If you need assistance contact the System Administrator Dow Go E mail internet Fax CB Network Scanning Es to PC 3 Press the lt Clear All gt button once on the control panel to cancel any previous selections 4 Set the desired features on each tab For information on the features availa
136. en xo e 6 Click Save this link on the Se page displayed and specify Assad HER the directory to save the nen B document Rum Quantity 1 1 999 M XEROX hee sss E IMEEEEETES I Staple No Staple E pu E Stopping a Scan Job Follow the steps below to manually cancel an activated scan job 7 Press the Stop button on the E z control panel to suspend the Va OOO current scan job OS ZO O E lt Stop gt button 8 o NO OOO 2 If required press the Job Completed Jobs Y Secure Print Status gt button to display the Job Name Status Status screen To exit the Job pp cus tt File 123 00002 Job in Progress Status screen press the m FTP Transfer 00003 Transfer lt Features gt button 004 Fax Send 00005 Sending 3 On the Stop Pause screen displayed select Cancel Scanning to delete the suspended scan job NOTE To resume the job select Resume Scanning on the Stop Pause screen 119 5 Scan E mail E mail This section describes how to scan documents to send them as e mail attachments You can specify destination addresses by using the screen keyboard to enter the addresses or by selecting from the Address Book For more information on how to make entries using this screen refer to the following New Recipients page 120 Address Book page 121 Add Me page 122 1 P ress th e AJ
137. ent does not have a file merging utility the split data will not be combined as a file Splits scanned data into pages Select this option when e mail recipients use e mail applications that do not support RFC2046 such as Outlook and LotusNotes Split by Data Size Splits scanned data by data size if the e mail size exceeds the value specified in Maximum Data Size per E mail in the System Administration mode Select this option when e mail recipients use e mail applications that support RFC2046 such as Outlook Express For information on the Maximum Data Size per E mail setting refer to the Setups chapter in the System Administration Guide WorkCentre 5222 5225 5230 NOTE This feature is displayed when the E mail service is selected on the All Services screen 142 E mail Options Filing Options 1 Select Split Send on the E Split Send Cancel Save mail Options screen 2 Select the required option e 3 Select Save O Off Disables the feature Split by Page Splits scanned data by data size if the e mail size exceeds the value specified in Maximum E mail Size in the System Administration mode For information on the Maximum E mail Size setting refer to the Setups chapter in the System Administration Guide Document Name File Name File Name This feature allows you to enter a name for the document file name if you do not want to use the name assigned by the machine The
138. er Supply screen Select a paper tray for your copy job Staple Allows you to specify the staple position No Staple Disables the feature 1 Staple Attaches one staple to the top left corner of the output 2 Staples Left Attaches two staples along the left edge of the output 2 Staples Top Attaches two staples along the top edge of the output NOTE When the Integrated Office Finisher is installed or when a finisher is not installed the 2 Staples Left and 2 Staples Top options are not available Hole Punch Allows you to specify the hole punch position NOTE When the Integrated Office Finisher is installed or when a finisher is not installed the Hole Punch options are not available No Punch Disables the feature 2 Hole Punch Punches two holes in the left edge of the output 3 Hole Punch Punches three holes in the left edge of the output Top Selecting 2 Hole Punch or 3 Hole Punch and this check box punches two holes or three holes in the top edge of the output 54 Image Quality NOTE The above Hole Punch options are displayed when the 2 amp 3 Hole Punch Unit is installed When the 2 amp 4 Punch Unit is installed the options available are No Punch 2 Hole Punch 4 Hole Punch and Top When the 4 Hole Punch Unit is installed the options available are No Punch 4 Hole Punch and Top Collation e Collated Delivers the specified number of copy
139. er this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment If you are managing the disposal of your Xerox product please note that the product contains lamp s with mercury and may contain lead Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org lt http www eiae org gt Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate European Union WEEE Domestic Household Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information
140. es Left Page Only Scans the left pages only Right Page Only Scans the right pages only Top Page then Bottom Scans pages of an open book in the direction from top to bottom Both Pages Scans both the top and bottom pages Top Page Only Scans the top pages only Bottom Page Only Scans the bottom pages only Reduce Enlarge This feature allows you to enlarge or reduce a scanned document by a specified ratio within the range of 25 400 before sending NOTE The options displayed on this screen vary depending on the selected fax service The following screen is that of the Server Fax service 1 Select Reduce Enlarge on the sis rne Cancel Layout Adjustment screen 25 e 400 e O n d Q am d A Proportional Gaii Bar Ad 2 Specify a ratio using the arrow e S Qu Qe buttons or select a preset Q se omo aa ces ns button Ox 9 9 3 Select Save 98 Fax Options Fax Proportional Text box Allows you to specify a desired reduction enlargement ratio using the scroll buttons You can also enter the value by touching the text box and using the numeric keypad on the control panel The value can be specified within the range of 25 400 in 196 increments 100 Scans at the same size as the original document Auto Automatically reduces enlarges the image of the document to fit on the paper size selected on the remote machine after scanning the document at its
141. et while the Build Job is being executed Copy Job Document 00001 Close Quantity 0 1 Originals Q Last Original Next Original Chapter Change Start Settings peste Ea Stop Stops the build job in progress This button is displayed while the job is being built and printed Chapter Start Displays the Build Job Chapter Start Segment Separators screen The following options are available e Off Disables the feature E Cha pte r Sta rt d Automatical ly Build Job Chapter Start Segment Separators Cancel splits each batch of originals into e off The first page of the next stack of originals will be copied chapte rs sta rting on a new page onto the continuing page of previous original Using the Multiple Up New G munem Page option sets whether to print O pe Separators the first page in each stack of originals on a new page or on the same page as the previous original when the Multiple Up feature is selected Segment Separators Automatically splits each batch of originals into chapters with a separator page between each chapter Select Segment Separators and specify the tray containing the blank page separators For more information on Tray 5 Bypass refer to 7ray 5 Screen on page 51 Change Settings Allows you to change the settings on the Copy screen before scanning the next section Press the lt Start gt butt
142. evels Use the scroll buttons to increase or decrease the darkness 1 Select a level for th e Fax General YE ya Options y More Fax 7 d Settings Adjustment Options Lig hten Da rken featu re on the Lighten Darken 2 Sided Scanning Original Type Resolution e 1 Sided e Text e Standard General Settings screen a 2 Sided RD Photo amp Text Fine 200 dpi 4 DN Pidew RotateSide2 ELD Photo XD Superfine 400 dpi y COMPE XD Superfine 600 dpi 1Sided 2 Sided Scanning This feature allows you to specify whether your document is single sided or double sided and how the document is to be positioned 1 S e e ct a p res et b u tto n fo r th e 2 Fax Ir General Y Layout bg Options Y More Fax A 2 Settings Adjustment LL Options Sided Sca nni ng featu re on th e Lighten Darken e Scanning e Type e 1 Sided Text Standard General Settings screen A 2 Sided RD Proto amp Text XD Fine 200 dpi 4 DN 2SidekRotateSide2 ELD Photo XD Superfine 400 dpi 1 Sided ly First Page O Superfine 600 dpi 1 Sided Scans one side of the document 2 Sided Scans both sides of the document Select this option when the images of both sides of the document are in the same orientation 2 Sided Rotate Side 2 Scans both sides of the document Select this option when the images of both sides of the document are in opposite orientations First Page 1 Sided Ski
143. f Local Area Network This is a network that serves a relatively small area such as one building and does not require telecommunications services to reach all of the nodes The image orientation on a sheet of paper where the short edge of the paper runs from top to bottom An abbreviation of Lightweight Directory Access Protocol A protocol that allows sharing of corporate phone book information A function that allows audible monitoring of dial connections A filter between the network and the physical printers accessible on the network The long edge of the paper is positioned to enter the machine first A feature which enables scanning a long document up to 600 mm 23 6 inches An energy saver mode that reduces power consumption when the machine is not in use An abbreviation of Line Printer Daemon This is a print management program that runs on a host A storage area in the memory of the machine where fax and scan documents are stored A fax mode that starts receiving a fax or polling after you have communicated with a caller and confirmed that the call is a fax job Press Start to begin receiving Mask data is displayed as special characters in the place of the private data Data is masked when the forward slash key is selected A capacity for storing documents An abbreviation of Multipurpose Internet Mail Extension The method used to determine the type of data received by e mail An abbreviation o
144. f Novell Directory Services that was formerly known as NetWare Directory Services This is a database used by Novell NetWare to organize resources for an entire network of NetWare servers The database itself can be distributed across the network and accessed by all servers An abbreviation of NetBIOS Network Basic Input Output System Extended User Interface It is an enhanced version of the NetBIOS protocol that is used by network operating systems such as LAN Manager LAN Server Windows for Workgroups and Windows NT NetBEUI formalizes the transport frame and adds additional functions A network operating system from Novell Clients log onto one or more file servers which provide services such as e mail printing and filing 170 Terms Defined node On Hook paper jam Pathway PCL PCONSOLE PDF PDL Peer to Peer photograph polling POP3 portrait A device on a network that has an address and can send and or receive data to and from other devices on the network Also refers to a number that identifies an access point on a network It works like an address You can dial a telephone fax number or hear the other party but cannot talk to them You can also send or receive a fax manually when On Hook is selected A paper or media misfeed or jam occurring in the machine during printing The route or sequence a user is required to select buttons to display a service such as Copy or Fax An
145. f any toner spills avoid contact with clothes skin eyes and mouth as well as inhalation e If toner spills onto your skin or clothing wash it off with soap and water f you get toner particles in your eyes wash it out with plenty of water for at least 15 minutes until irritation is gone Consult a physician if necessary f you inhale toner particles move to a fresh air location and rinse your mouth with water f you swallow toner spit it out rinse your mouth with water drink plenty of water and consult a physician immediately Always use materials and supplies specifically designed for this product Use of unsuitable materials may result in poor performance 16 Regulatory Information Radio Frequency Emissions Class A digital device European Union USA WARNING In order to allow this equipment to operate in close proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures NOTE This equipment has been tested and found to comply with the limits for a Class A digital device p
146. fax when the fax line is on hook after confirming the response from the fax recipient 7 Select On hook Manual a Manual Receive y Exit Line Gut Send Receive on the More ome as de Cs IGIZIGZIZIC Options screen OIEA leg 28 y Ee y E E69 E C ER CE pele Selectthe required option os 2 JJ vJoo Jos Jos Jos Jo Jo Jam J Select the Start button on the mr cum control panel Manual Send Allows you to send a fax manually after confirming the response from the fax recipient To send a fax manually select this option enter the recipient s fax number and then press Start after the recipient has responded to your call Pressing the Start button switches from voice to fax transmission mode Manual Receive To receive a fax manually select this option and then press Start to receive a fax job after you have communicated with a caller and confirmed that the call is a fax job Exit Line Cut Select this option to terminate the connection Internet Fax Options Internet Fax This section describes how to select the options for Internet Fax transmissions For information on the features available refer to the following Acknowledgement Report page 109 Internet Fax Profile page 109 Multiple Up page 110 Encryption page 111 Digital Signature page 111 Starting Rate page 111 Transmission Header Text page 112 108 Internet Fax O
147. feeder glass ssssesssss 34 document glass sse 33 47 documents COPYING nire ce it 45 cover page adding n se 87 TAXING Willie 78 loadING 2 8 1d eter 45 78 116 multiple documents on one sheet 66 103 NAMING 2 certes 143 numbering sorki ir ie 68 original type aurais 56 95 remote machines sending to 84 Scanning ees cee ce ee edens 115 sending to multiple recipients 83 89 92 sending to remote machines 90 93 storing for retrieval from remote machine 106 double sided sss 52 95 129 drum cartridge coooonncccnnnnnncccnnonnncccnnnnnanacnnnnnnnes 34 DTMF relay broadcasting ssss 84 duplex automatic document feeder 32 duplex unit 1 ecd dee 32 176 E Edge Erase COPY tido 59 E mail a dto ec ted 136 Network Scanning sees 136 Scan to Mailbox sessssssss 136 Scan toD seis iru eI 136 electrical supply ssssssssssess 13 Esmail ot CH MS 37 115 120 adding a return address 144 adding sender s address 122 123 basic features natane aE 120 E mail Options E mail ssssss 139 Encryption Email d eie hu EOD 144 Internet Fax setie e e cnn ncnnncnnnn 111 Energy Saver button aeee 36 40 energy saver modes low
148. file name extension is automatically attached to the file name depending on the type of file NOTE The Document Name feature is displayed when you have selected Scan to Mailbox The File Name feature is displayed when you have selected E mail Scan to PC or Network Scanning 1 Select Document Name or File m Name on the E mail Options or Filing Options screen 2 Enter a document file name su JC JC es Jew Jes Jos Jo JC JC JCC swe 3 Select Save mew gt w D me Jie Jem S Conflict This feature allows you to deal automatically with file name conflicts if a duplicate file name is entered on the File Name screen NOTE This feature is displayed only when Scan to PC or Network Scanning is selected on the All Services screen 7 Select File Name Conflict on Fle Name Confit Conca Save the Filing Options screen QE ho mot sue x Q Append to 2 Select the required option e saree Existing Fle Add Date Stamp 3 Select Save Q Overwrite to File Name Existing File Do Not Save Cancels the scan operation so that you may enter another file name Rename New File Attaches a 4 digit number 0001 9999 to the end of the duplicate file name and saves the file in the same directory 143 5 Scan E mail Overwrite Existing File Deletes the existing file with the duplicate file name and saves the new file with the specified file name i
149. following chart Output Input Printer Fax mternet emai prp sme Server Fax Fax Fax for Polling O O O O O Scan O O O O O Received Fax O 1 O O O O O Received O O 2 2 O O Internet Fax Print Stored O Available blank Not available 1 Ifa job is terminated abnormally due to a problem such as a USB cable disconnection while the data is being printed the document is not deleted after printing even if the delete after printing option is enabled in the mailbox settings 2 Can be processed depending on the settings in the System Administrator mode NOTE Only the job flow sheets you are permitted to execute are displayed on the screen 1 Select Job Flow Settings on the Document List screen NOTE To link a document to a job flow sheet select the required document on the screen Mailbox 002 Job Flow Settings Job Flow Sheet that has been linked to this Mailbox Fax to Sales Create Fax orders to Sales Change Link Start Current Select Job Job Flow Flow Sheet 2 Select the required options J Select Close Auto Start Sets the linked job flow sheet to be automatically executed when a new document is saved in the mailbox This check box appears only when the mailbox has been linked with a job flow sheet 150 Send from Mailbox NOTE Mailboxes with this option enabled are marked with a paper and pencil ico
150. g the result of 2 Select the required options pierdes Print Report On The recipient s server must support the MDN standard 3 Select Save Confirmation Options No Report Disables the feature Print Report Automatically prints a report after each fax transmission is completed Read Receipts Off Disables the feature e On Requests an e mail delivery notification This feature automatically prints a report after each fax transmission indicating the transmission result Internet Fax Profile This feature allows you to specify a profile to restrict the attribute information for transmissions between machines equipped with Internet Fax such as image resolution and paper size 7 Select Internet Fax Profile on uemscax Prone the Internet Fax Options e TIFFS TFF S is a standard format for Internet Fax screen Select TIFF S when sending 85 x 11 or A4 document size with Q TIFF F Standard 200 100 dpi or Fine 200 dpi Resolution 2 Select the req uired option i Document larger than 85 x 11 or A4 will be automatically reduced O TIFF J Use TIFF F or TIFF J to send larger documents up to 3 Select Save N x 17 or A3 size with Superfine Resolution 109 4 Fax TIFF S Selects the standard specification for Internet Fax documents Documents larger than A4 or 8 5 x 11 are automatically reduced to A4 or 8 5 x 11 depending on the default paper size series Data compressio
151. gae zi ree aoc bre eet o bte re eee eti bends 49 Paper Supply ese ette e n UHR RR FLY E E E PER Ve e caver 51 2 Sided COPYING o ru ass ch ace ke s PR deine endete ba aar aeaa iei abe 52 Copy a 4 Aspire a 53 lem 55 Orngltial GY PC sustituido E E TT 56 Irage Options acotado dedicas 56 Background Suppression eese 57 Layout AUS IM do Ea eee 57 BOOK COPY M TC 57 2 Sided BOOK GODVIFig eto te ert elut e ec o ens 58 Orginal SILO P 59 Edge Erin NA te eee 59 Mage Shift cocaina 60 lmage Rotation D cra iii 60 A 61 Original A e Phe Re tasa ono dac tete tse chc curta 61 Output Formate n oce ee DR ee ai ele ed 62 Booklet Creation vii e et eter erede eno ene C e eid 62 OT ER 65 Transparency Options esses 65 Page Layout c ai 66 PPOSTC Re cece Rp TE 67 ANMOLALIONS Yeo a titan 68 Watermark ent tir e ai e er Aia ges dude TER arhar Aaea aaa 70 IB Gard GOopyIng s cert a e rero een a eoe ege eere eue ee us dor a oats 71 JOD ASSEITIDIV d iai Decade Paper d n nb eux epo ades tau nc e ef eias RRE On 72 519 e BM e Nec rM TN EM DR RE 72 Sample Nolo 74 Combine Original Sels erret iii 74 Form Overlay arca is 75 Delete Outside Delete Inside ccc cece cece eeeeeeeeeeeeeeeeteeeeeeeeneees 75 FAX O O 77 Country Code for the Fax Service oooooooooococccccccncconccnnnonnnonnnnnnonnnoninennnnns TT Fax Procedure c A A 78 1 Load the Documents esssssssssssssssseeeee eere 78
152. ge Only Scans the bottom pages only Binding Edge Erase Erases the center binding area of the book that tends to be shadowed due to the fold in the pages Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0 50 mm 0 0 2 0 inches in 1 mm 0 04 inch increments 135 5 Scan E mail Original Size This feature allows you to set the size of the document automatically to select from a list of preset sizes or to mix different size documents If you select a preset size documents will be scanned according to the specified size regardless of their actual size 7 Select Original Size on the Original Size Cancel E Layout Adjustment screen Q nes 2 Select the required options O 3 Select Save Qe Auto Detect Automatically detects the size of standard sized documents Manual Size Input Allows you to select the input size from the 11 preset standard sizes in portrait and landscape orientations or select a custom size within the ranges of 15 297 mm 0 6 11 7 inches for the length and 15 432 mm 0 6 17 0 inches for the width The presets are set up by the System Administrator Mixed Sized Originals Allows you to scan mixed sized originals at the same time The machine senses the mixed sized originals automatically and scans each document at the same size as the original Load different size documents with top left corners aligned
153. ghtis on The Low Power Mode is cancelled when the Energy Saver button on the control panel is pressed or a fax or print job is received by the machine The factory default setting of 5 minutes is customer changeable within the range of 2 to 60 minutes Sleep Mode The machine automatically switches from the Low Power Mode to the Sleep Mode after a further period of inactivity The Sleep Mode has a reduced power consumption compared to Low Power Mode In this mode the touch screen is turned off and the Modes lt Energy Saver gt light is on The Sleep Mode is cancelled when the lt Energy Saver gt button is pressed or a fax or print job is received by the machine The factory default setting of 5 minutes is customer changeable within the range of 2 to 60 minutes and must be longer than the Low Power Mode time value The time specified for entering the Sleep Mode will be counted from when the machine enters the Low Power Mode NOTE For information on how to change the default time settings refer to the Setups chapter in the System Administration Guide Modes Use the following buttons to access the screens which allow you to select features monitor the status of jobs and obtain general information on the machine All Services Features Job Status Machine Status NOTE These buttons do not respond when the machine is in the System Administration mode e X o 7 io ob
154. he Delay Start time y y using the scroll buttons 4 Select Save AM The Delay Start time is before noon PM The Delay Start time is after noon Hours Sets the hour of the Delay Start time from 1 to 12 Minutes Sets the minutes of the Delay Start time from 00 to 59 Current Time Displays the current time 101 4 Fax Transmission Header Text This feature allows you to add information such as the date and time of transmission the sender s name the destination name the fax number and the page quantity to the header at the top of each page of the document NOTE A regular fax sent from the United States must show this information 7 Select Transmission Header Transmission Header Text Cancel Text on the Fax Options screen 2 Select the required option 3 Select Save Off Disables the feature Display Header This feature adds information such as date of Q Off transmission and sender s name to the top of the transmitted documents e Display Header Sends header information with each fax transmission Recipient Print Sets This feature allows you to specify the number of copies the remote machine will output The number of copies can be between 1 and 99 NOTE This feature is supported only on Xerox machines 7 Select Recipient Print Sets on the Fax Options screen 2 Select the required option 3 Select Save 1 Set Recipient Print Sets
155. he keyword assigned to a job flow sheet to search Select Keyword Displays the Select Keyword screen Select a preset keyword assigned to a job flow sheet to search For information on how to preset keywords refer to the Setups chapter in the System Administration Guide 158 8 Stored Programming This chapter describes how to use the Stored Programming service to simplify multiple operations into a simple procedure The Stored Programming service allows you to do the following Store frequently used settings as a program and recall them with a button Store a frequently used screen as a program and use the program as a short cut button to the screen Store a series of operations as a program and recall it with a button NOTE For information on how to store features a screen or a series of operations as a program refer to the Setups chapter in the System Administration Guide Recalling a Stored Program The following describes how to recall a stored program If you recall a stored program the last screen that was displayed when you stored the program will be displayed NOTE The Stored Programming icon is not available on the All Services screen by default For instructions on how to display the icon on the All Services screen refer to the Setups chapter in the System Administration Guide 7 Press the All Services button x 2 Y OOO O e a C OOO e e c NC ses C
156. he presets are set up by the System Administrator NOTE Custom sizes cannot be set as presets Mixed Sized Originals Allows you to scan more than one original size document into a single output set The machine senses mixed sized originals automatically and sends each document at the same size as the original Load different size documents with top left corners aligned into the document feeder NOTE 5 5 x 8 5 and A5 originals must be loaded in portrait orientation 97 4 Fax Book Faxing This feature allows you to scan facing pages of a bound document in the correct page sequence using the document glass The facing pages will be scanned as two separate pages 7 Select Book Faxing on the CUT d Layout Adjustment screen s 9 Off e Both Pages Dues ongral on the x A eft Page as shown 2 Select the required options Qu e e di up 3 Select Save n Q Top Page Q Right Page Only then Bottom NOTE The facing pages of a bound document must be placed in a horizontal orientation on the document glass Off Disables the feature Left Page then Right Scans pages of an open book in the direction from left to right Both Pages Scans both the left and right pages Left Page Only Scans the left pages only Right Page Only Scans the right pages only Right Page then Left Scans pages of an open book in the direction from right to left Both Pages Scans both the left and right pag
157. he side tabs to switch Se Se screens m m 5 Select the required feature 99 4 Fax Confirmation Options This feature automatically prints a report after each fax transmission indicating the transmission result 7 Select Confirmation Options on pomme options Cancal EE the Fax Options screen This feature automatically prints a report y after each fax transmission 2 Select the required option Q Ww reer 3 Select Save e Print Report No Report Disables the feature Print Report Automatically prints a report after each fax transmission is completed Starting Rate This feature allows you to select the communication mode for fax transmissions f Select Starting Rate on the Starting Rate Cancel Save Fax Options screen 2 Select the required option O 3 Select Save Q Forced 4800 bps G3 Auto Select this mode if the remote machine is G3 compatible This mode is the one usually selected The machine automatically switches modes depending on the capabilities of the remote machine Forced 4800 bps Select this mode when transmitting over noisy or bad telephone lines for example when sending international faxes Can also be useful for transmitting over poor telephone lines domestically Priority Send Delay Start This feature allows you to set the priority and start time for fax and polling jobs Although you can set Delay Start i
158. help manage complex networks A form of abbreviated dialing of a telephone number by entering a 3 digit code An abbreviation of Sequenced Packet Exchange SPX is part of NetWare It makes sure that packets are received in the correct order and that there are no errors An abbreviation of Simple Service Discovery Protocol Selects the communication mode used for transmission to a remote fax machine from G3 or F4800 The material on which the copies or prints are printed Synonymous with paper or media To store a document in memory until it is retrieved by a remote fax machine A mask used to identify which part of an IP Address is the Subnet Address and which part is the host or device address An abbreviation of Tagged Binary Control Protocol This filter is only available when PostScript is enabled An abbreviation of Transmission Control Protocol Internet Protocol TCP IP is a set of communications protocols that is supported by a variety of computer platforms TCP controls the data transfer and IP controls the routing of the data The IP Address is a unique address that identifies a device on a network The IP Address has to be set in the machine by the System Administrator 173 10 Glossary TIFF toner cartridge transmission header transmission interval Transmission Report twisted pair Uncollated XPS An abbreviation of Tagged Image File Format A standard file format commonly used for scanning
159. hine Add gt Adds a selected fax recipient to the Recipient s field Recipient s Lists the selected fax recipients Touching a selected fax recipient pops up a menu allowing you to remove the recipient or view ts details General Settings Fax Internet Fax Server Fax This section describes the general image control features for a Fax Internet Fax job For information on the features available refer to the following Lighten Darken page 95 2 Sided Scanning page 95 Original Type page 95 Resolution page 96 NOTE The following default scan settings under System Settings gt Scan Fax Service Settings gt Scan Defaults apply to faxes sent via the Server Fax service Lighten Darken and Background Suppression 1 Make sure that the desired fax service is enabled 2 Press the All Se rvices button Fax IT Sen wa Me Options Nes Fax Settings justment tions on the control panel Lighten i Darken Pun PB p Original Type gota e 1 Sided Text e Standard 3 Select Fax or Internet Fax on A 2 sites D messen ED Fine 200 p 4 DN 2SidekPRotateSide2 Y Photo XD Superfine 400 dpi the All Services screen g EN Q9 Superfine 600 dp 4 Select the General Settings cien tab 5 Select the required feature 94 General Settings Fax Internet Fax Server Fax Lighten Darken This feature allows you to adjust the density of the scanned image using seven l
160. ic Off Does not attach a digital signature to e mail On Attaches a digital signature to e mail Starting Rate This feature allows you to select the communication mode for Internet Fax transmissions 1 Select Starting Rate on the Starting Rate Cancel Internet Fax Options screen G3 Auto This feature sets the Starting Rate when an Internet Fax job is transferred as a Fax job by the recipient 2 Select the required option 3 Select Save Forced 4800 bps Select a Starting Rate first when entering recipients using Keyboard G4 Auto O 111 4 Fax G3 Auto Select this mode if the remote machine is G3 compatible This mode is the one usually selected The machine automatically switches modes depending on the capabilities of the remote machine Forced 4800 bps Select this mode when transmitting over noisy or bad telephone lines for example when sending international faxes Can also be useful for transmitting over poor telephone lines domestically Transmission Header Text This feature is identical to Transmission Header Text on the Fax Options screen of the Fax service For information refer to 7ransmission Header Text on page 102 7 Select Transmission Header IEEE Text on the Internet Fax AOT OPE Options screen Ou Penna T A 2 Select the required option ore 3 Select Save Fax Options Server Fax This section describe
161. ication procedures approved by the Communications and Information network Association of Japan CIAJ for the use of T 30 standardized by ITU T Between machines with the F Code feature various features making use of the F Code can be used ITU T Recommendation A Communication Mode selection that reduces transmission speed to enable reliable communications even under poor line conditions which forces the machine to communicate at a maximum of 4800 bits per second A computer that has a hard disk drive large enough to hold and share files It has the ability to allow multiple users to simultaneously access the same file A group of data sent through the network An abbreviation of File Transfer Protocol An application protocol part of the TCP IP protocol stack used for transferring files between network nodes Facsimile communication systems standardized by the advisory committee for International Telecommunications CCITT now the ITU T The Gateway Address is the IP Address of the gateway or router that the machine will use to access devices on other subnets A form of abbreviated dialing that enables the dialing of multiple locations by entering one three character code The machine stores the image in memory and then transmits it to each location 168 Terms Defined gsm halftone Head to Head Head to Toe header HTTP IEEE Image Enhancement Image Rotation Internet Internet Fax I
162. ide 2 Options Allows you to specify the position of the date page numbers and comments on Side 2 to Same as Side 1 or Mirror Side 1 Watermark This feature allows you to add a watermark beneath the original image of the copy output Information such as a control number predetermined text date and time and the machine serial number can be added 1 S e e ct Wa te rma rk on th e Watermark Cancel Control Number O Date amp Time O utput Format screen m on n gt ps uis Watermark allows you to place J a selected information beneath 2 3 the original image of your copies 9 Stored Watermarks Machine Serial Number 2 Select the required option E gj off m off You can choose to include control number date 8 time serial Q User Account Number Watermark Effect number and user account number 3 Select Save Off Off when Auditron Mode is enabled Control Number Displays the Watermark Control Number screen This option prints sequential control numbers on each copy set The following options are available e Off Disables the feature On Enables the feature Specify a start number between 1 and 999 using the scroll buttons You can also enter the number by touching the text box and using the numeric keypad on the control panel Stored Watermarks Displays the Stored Watermarks screen This option prints a predetermined phrase on the output copies The following options a
163. ights on the control panel or symbols on the power switch label For example Press the Machine Status button to display the Machine Information screen Press the C button on the control panel to clear the suspended job Italic Typeface Italic typeface is used to indicate references to other sections and chapters For example For more information refer to 2 Sided Copying on page 52 e Paper Supply page 51 Warnings Warnings are statements that alert you to the possibility of personal harm For example WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product The use of other materials may result in poor performance and create a hazardous situation Always unplug this equipment from the electrical outlet before cleaning Notes Notes are statements that provide additional information For example NOTE If the document feeder is not installed this feature is not available 11 1 Before Using the Machine Related Information Sources The following sources of information are available for the machine User Guide This guide is intended for general users and describes how to use the features of the machine such as copy scan and fax System Administration Guide This guide is intende
164. ignal from the remote confirmation machine and proceed to the next step DTMF Method Examples The DTMF method uses combinations of special characters to send documents See the following examples Remote Mailbox Sends a document to a mailbox on a remote machine Fax number of remote Mailbox number of HA Mailbox passcode HS machine remote machine Polling Retrieves a document stored in a mailbox on a remote machine Fax number of remote Mailbox number of SAN Mailbox passcode WHS machine remote machine Relay Broadcast Sends a document to a relay station which in turn sends it to multiple destinations Fax number of remote machine PSA Relay Send Speed dial code Speed dial code Number RSN for first for second of relay station destination destination Remote Relay Broadcast Sends a document via multiple relay stations The last station broadcasts the document to the specified destinations 85 4 Fax Fax number t Relay Send Speed dial Speed dial Speed dial of remote Number code for code for first code for machine RSN of secondary destination second primary relay relay station destination station Address Book This feature allows you to select the destinations registered in the Address Book for speed dialing
165. ile for Each Page Compression Method Auto MRC High Compression PDF Signature Off Searchable Text J Image Only Cancel Save PDF Security Off Off Optimize PDF For Web View WorkCentre 5222 5225 5230 File Format mTIFF Multiple Pages per File TIFF File for Each Page PDF Multiple Pages per File XPS Compression Method m Auto Cancel Save PDF Security off PDF Signature im Off Optimize PDF i For Web View Saves multiple pages into a single file in PDF format PDF A WorkCentre 5225A 5230A Saves multiple pages into a single file in PDF A format which is suitable for long term archiving of electronic documents NOTE The PDF Security and PDF Signature features are not available for this option TIFF File for Each Page Saves each page into a different file in TIFF format mTIFF Multiple Pages per File Saves multiple pages into a single file in TIFF format JPEG File for Each Page WorkCentre 5225A 5230A Saves each page into a different file in JPEG format XPS Saves multiple pages into a single file in XPS XML Paper Specification format 140 E mail Options Filing Options Compression Method Compresses the file This button is active when an option other than JPEG File for Each Page is selected The selected compression method is applied to black and white pages MRC High Compression WorkCentre
166. in hazardous light a CAUTION Use of controls adjustments or performance of procedures exposure This equipment complies with international safety standards and is classified as a Class 1 Laser Product With specific reference to lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Ozone Information This product produces ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Install the system in a well ventilated room If you need additional information about ozone please request the Xerox publication Facts About Ozone part number 610P64653 by calling 1 800 828 6571 in the United States and Canada In other markets please contact your local Xerox representative For Consumables Store all consumables in accordance with the instructions given on the package or container Usea broom or a wet cloth to wipe off spilled toner Never use a vacuum cleaner for the spills Keep the drum and toner cartridges out of the reach of children If a child accidentally swallows toner spit it out rinse mouth with water drink water and consult a physician immediately When replacing the drum and toner cartridges be careful not to spill the toner In case o
167. inistration Guide or ask your System Administrator For more information on this feature refer to the Stored Programming chapter on page 159 or the Setups chapter in the System Administration Guide Power On Off Powering On Ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet The machine is ready to make copies after a maximum of 26 seconds from powering on varies with the machine configuration 7 Press the power switch to the I position NOTE If the machine does not start up check that the RESET button on the back of the machine is in the reset position depressed TEST button l RESET button Powering Off Before switching off the machine wait at least 5 seconds after all copy or print jobs have completely finished After you switch off the machine it remains on for approximately 10 seconds while it stores files on the hard disk drive and prepares for shutdown The machine then shuts down completely Be careful not to unplug the power cord immediately after you switch off the machine NOTE If the machine is switched off while processing data stored in the memory the data may be lost NOTE When switching on the machine again wait at least 10 seconds after the touch screen is turned off and the machine completely shuts down 39 2 Product Overview Ground Fault Interrupter GFI If
168. ithin the range of 25 400 1 S e e ct th e Re d u ce E n la rg e Copy VE Quality Layout Output Format Job Assembly Adjustment featu re on th e Copy screen Reduce Enlarge Paper Supply 2 Sided Copying Copy Output e 10096 e Auto Paper Select e 121 Sided Q Collated awy te 40 122 Sided 1 staple 50 aas 25 c 222 Sided Folding 70 43244 sro moe Q3 Booklet Creation Q More CO More e Hole Punch amp More 49 3 Copy More Displays the Reduce Enlarge screen For more information refer to Reduce Enlarge Screen on page 50 Reduce Enlarge Screen Provides additional reduction enlargement options NOTE The options displayed on this screen vary depending on the selected paper size series Proportional Reduce Enlarge DD el Seve e 70 115 Text box Allows you to entera eu Om Ors Que desired reduction enlargement on veh 0 Q Q X Y ratio using the scroll buttons You om ta m can also enter the value by Qs O xs Qs touching the text box and using the numeric keypad on the control panel The value can be specified within the range of 25 400 in 1 increments 100 Copies at the same size as the original document Auto 96 Automatically reduces enlarges the image of the document to fit on the paper size selected Presets Allows you to select from seven preset enlargement reduction ratios The presets are se
169. job flow sheet executing documents stored in mailbox 5 5 eite bee t Rh 152 Job Flow Sheets gebe outs 38 155 Job Interrupt product overview 42 Job Status COPY inercia edit ec PD te dene 48 Emal it is 118 Pax cde ae e ud e e ue edes 82 Internet Fax sss 82 Network Scanning eeee 118 Scan to Mailbox ssssssssssss 118 Scan to PG weave Ave ed Ee de 118 Server FAX chives ie tii tard cob 82 Job Status button ccccccccccccncncnnnonnnnnononano 37 42 job template 124 JPEG Code aee ee esee eer 21 K Keyboard Emailleren ian a a 120 Internet A 89 keyboard ge ERR 83 L Language button see 36 language displayed on the touch screen 10 laser SALLY eost eit EUER I LUEE 16 Layout Adjustment CODY xai scii d altere ida 57 cure E 134 Fo err eee eee oe 97 Internet Fax cuca is liada 97 Network Scanning esses 134 Scan to Mailbox sieaa eeoa 134 Scan to BG a an a 134 Sever EX todas deeem teet ende 97 LER suoi IDE sio 10 left side A geste entes 32 CUA oer oet TE tension 22 license c m tenete eiae 21 Lighten Darken CODY actua Facer ee oe EE Ote o ects acd 56 Email 2 222 I ter MERE REA 129 132 go ee ETE 95 Internet A 95 Network Scanning 129 132 Scan to Mailbox 129 132 Scan to PC i nbi ia 129 132 Server Fax E EO E
170. kCentre 5225A 52304 sese 133 Layout Adjustment sssssssssssss Hem 134 I rol Be 134 Book Scanning iiie b abet t ies e lira 135 icona LL 136 A deett CERE 136 IeducelEnlargg ss istaec donet odi aee a aep pep d ne DOR 137 Original Onentellori A buen Joe bee et bere 137 E mail Options Filing Options sess 139 Quality File Size WorkCentre 5225A 5230A esses 139 Fil Format ia 140 Read Recelipts c reed redd RI ea nen En Fac ey rain 142 leen M aS 142 Document Name File Name ssssse HH 143 File Name Conflict oooooooconocccnccincnnccocococcccnnonnnrnnnrnno nono ron rn nennen 143 RED pope EE E A 144 Encryption darias Mr AM RT 144 Digital Sig at r Snr niiret reine a ii EEE eT e 145 L gin Name oi ia 145 PassWO A HE 145 Meta D ta ice s esce odds 146 Send from MalilDbOX 2e irte ise eo rho ninas taaan Ee ee eo baa Ceo arae i n 147 Send from Mailbox esses 147 Printing Deleting Mailbox Documents eee 148 JOD FIOW SOLBITIUS rollos ini 149 Job Flow Sheet RestrictiONS oocoooooccccccccccnncnnnconnnononinnnincninnnos 153 Job Flow Sheets iei iiec cerent herren eun tran 155 Using the Job Flow Sheets Service sees 155 Job Flow SheetS oooocoocooconococococococoononnnn nooo nono nno nono nono nnnnnnnnnnncnnnnnnnnnnon
171. ks Unlike a regular fax machine Internet Fax uses corporate networks or the Internet to send or receive e mail TIFF attachments An abbreviation for Internet Protocol This is a communication protocol of the network layer and is supported by a variety of computer platforms IP controls the routing of the data Abbreviations for Internet Protocol Version 4 and Internet Protocol Version 6 IPv4 addresses are 32 bit identifiers used to address hosts on the Internet They are expressed in dotted quad format a series of decimal numbers separated by decimal points IPv6 is the next generation protocol designed to replace IPv4 IPv6 addresses are 128 bit identifiers expressed in 16 bit hexadecimal numbers separated by colons IPv6 corrects a number of problems in IPv4 such as the limited number of available addresses Internetwork Packet Exchange IPX is part of NetWare It routes packets to the correct node and to the correct process within the node A group of copy fax or print data The cancelling and outputting of copying faxing and printing is done on a job basis 169 10 Glossary keypad LAN landscape LDAP Line Monitor logical printer Long Edge Feed LEF Long Page Scan Low Power mode LPD mailbox Manual Receive mask data Memory MIME NDS NetBEUI NetWare The buttons on the control panel or the buttons in a pop up keypad screen on the touch screen An abbreviation o
172. lect the required option E Off the Document Feeder The sets will be combined into one job a O Note If you want to select different features for each group use Build Job 3 Select Save Off Disables the feature On Enables the feature Select Next Original on the screen to process the next group Select Last Original when all documents have been scanned NOTE Use Build Job if you want to select different features for each group 74 JobAssembly Form Overlay This feature scans and stores an image on the first page of your document and overlays the image onto the rest of the document For example if the first page of your document contains a header and footer the header and footer can be copied onto the subsequent pages 7 Select Form Overlay on the Output Format screen 2 Select the required option 3 Select Save Off Disables the feature On Enables the feature Delete Outside Delete Inside Form Overlay Cancel The first original is scanned and stored as a form image e Off in the memory to be overlaid onto the subsequent originals Q This feature allows you to delete everything inside or outside a specified area 7 Select Delete Outside Delete Inside on the Job Assembly screen 2 Select the required options 3 Select Save Off Disables the feature Delete Outside Delete Outside Delete Inside Cancel J Save Area
173. llow you to check print or delete documents in the mailboxes displayed on the Send from Mailbox screen Some mailboxes however may require you to enter a passcode depending on the operation you attempt Mailboxes created by other users are inactive and inaccessible to you For information on how to create a mailbox refer to the Setups chapter in the System Administration Guide 7 Press the All Services button Tam mus on the control panel Go to 2 o ot in Use E 001 200 NOTE If the Authentication and D MowwRents 0000 J 003 Weekly Reports Accounting feature is enabled you pp4 Notin Use may be required to enter a user ID xs Not n Uee and a passcode if one is set up If you need assistance contact the System Administrator 2 Select Send from Mailbox on the All Services screen Go to Allows you to specify the first mailbox number to be displayed on the screen using the numeric keypad on the control panel 147 6 Send from Mailbox 3 Select the mailbox to be Mailbox 002 Document List Refresh opened Then the documents Name a Pages 90 Documents 3 5 Document 1 2001 2 2 303 AM Mia stored in the mailbox appear a ER ZI a B Document 3 2003 4 4 505 AM 13 Print Delete Ey Document 4 2004 5 5 606 AM 14 Renean ME Updates the list of documents in the mailbox Name Date amp Time Sorts
174. ly on a directory server NOTE The address books displayed here contain only the e mail addresses for the scan feature The speed dial codes and group codes are not displayed 7 Select Address Book on the aa E mail screen List all public entres Search Puc 2 Select an option from the pull Search Network down menu located at the upper left corner of the More Characters keyboard screen NOTE To select or search for e mail addresses stored in the Local Address Book select List all public entries or Search Public To search for e mail addresses stored in the Remote Address Book select Search Network List all public entries Allows you to select e mail recipients Pisa pun entries 2 from the Local Address Book Name Recipient s cas LocalMail Address with a valid cert To LocalMailAddress1 with a valid lt To gt LocalMailAddress2 with a valid cert ce Il Detai Is LocalMailAddress3 with a invalid cert cc gt J E eh LocalMailAddress4 with a invalid cert Displays the details of a recipient LocalMailAddress5 with a invalid cert selected in the Name list Name Lists the e mail recipients registered in the Local Address Book To Adds a recipient selected in the Name list to the Recipient s list as a To recipient cc Adds a recipient selected in the Name list to the Recipient s list as
175. ly shown on the label If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the System Administration Guide If the equipment is 18 Regulatory Information CANADA EUROPE causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines
176. mailbox for saving scanned data You can scroll through the list using the scroll bar Go to Allows you to specify the number of a mailbox to be displayed using the numeric keypad on the control panel The specified mailbox is displayed at the top of the mailbox list Document List Displays the Mailbox Document List screen where you can sort print or delete documents in the selected mailbox For more information on mailbox features on the machine refer to the Send from Mailbox chapter on page 147 Network Scanning This section describes how to scan and send documents to a specified server on a network using a job template A job template can be created on the machine or remotely using CentreWare Internet Services or Network Scanning server applications sold separately According to the settings in the template documents are automatically scanned saved in TIFF JPEG XPS XML Paper Specification or PDF format and then sent to a specified server For information on how to create a job template refer to the CentreWare Internet Services chapter in the System Administration Guide Supported by the WorkCentre 5225A 5230A only The name of a template created on the machine begins with A template created with CentreWare Internet Services or the Network Scanning server application carries the name you specified 1 P ress th e AJ Se rvi ces b utton Network Y General Y Advanced Y Layout Y Filing Options S
177. mation refer to the Machine Status chapter in the System Administration Guide Job Interrupt Use this feature to temporarily suspend the current job to allow an urgent job to be initiated NOTE The machine identifies a convenient point to interrupt the current job 7 Press the Interrupt button on the control panel 2 Enterthe commands for the new job J Press the Start button on the control panel 4 To restart the interrupted job press the Interrupt button again and press the Start button COCO lt Interrupt gt button NOTE Interrupted jobs cannot be promoted released or deleted in the print queue Attaching the Tray Attachment to the Office Finisher LX Optional When you output unstapled A4 LEF 8 5 x 11 LEF or B5 LEF paper to the Finisher tray using the tray attachment is recommended 7 Remove the tray attachment from under the Office Finisher LX tray 42 Recycled Paper 2 Attach the tray attachment to the tray as shown in the illustration Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance Xerox recommends recycled paper with 20 post consumer content which can be obtained both through Xerox and other office suppliers Contact your Xerox representative or go to www xerox com for more information on other types
178. ment screen 2 Select the required option J Select Save Q Upright Images Sideways Images your original s orientation on the paper as you load it in the Document Feeder or place it on the Document Glass This information is used by the system to make decisions about how to accurately place images on paper when using features such as Edge Erase NOTE For the WorkCentre 5225A 5230A when the Searchable Text feature is enabled in File Format the Searchable Page Orientation setting in the System Administration mode overrides this Original Orientation setting For details on the Searchable Page Orientation setting refer to the Setups chapter in the System Administration Guide 137 5 Scan E mail Upright Images Selects the vertical orientation where the top of the document is orientated towards the back of the machine Sideways Images Selects the horizontal orientation where the top of the document is orientated towards the left of the machine 138 E mail Options Filing Options E mail Options Filing Options This section describes the features available to configure the settings for outputting scanned data For more information refer to the following NOTE For the E mail scan service the following features are available on the E mail Options tab For other scan services the features are available on the Filing Options tab Quality File Size WorkCentre 522
179. mong other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQZZTXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separate
180. mple ifa job consists of some sections with text and some with photos you can select the appropriate settings to be applied to each section and then print them at one time NOTE This feature is available only when Collated is selected in Copy Output NOTE Use the side bar to switch between screens 7 Select Build Job on the Job Build Job Lee Assembly screen ia Output a Creation 2 Select the required options Use O a id vam the side tabs to switch between G O No Covers g i screens 3 Select Save Build Job On O Watermark s Off Disables the feature On Enables the feature Allows you to select the output features that will be applied to the entire job Copy Output Displays the Copy Output screen for the build job For more information referto Copy Output Screen on page 54 72 JobAssembly Booklet Creation Displays the Booklet Creation screen for the build job For more information refer to Booklet Creation on page 62 Covers Displays the Covers screen for the build job For more information referto Covers on page 65 Annotations Displays the Annotations screen for the build job For more information refer to Annotations on page 68 Watermark Displays the Watermark screen for the build job For more information refer to Watermark on page 70 Copy Job Screen The Copy Job screen appears after each job s
181. n MH Stored Document Size A4 Resolution Standard 200 x 100 dpi Fine 200 dpi TIFF F Selects the profile for sending documents up to A3 or 11 x 17 with Superfine resolution Data compression MMR Stored Document Size A4 B4 A3 letter legal Resolution Standard 200 x 100 dpi Fine 200 dpi Superfine 400 dpi Superfine 600 dpi TIFF J Selects the profile for sending documents up to A3 or 11 x 17 in JBIG format Data compression JBIG Stored Document Size A4 B4 A3 letter legal Resolution Standard 200 x 100 dpi Fine 200 dpi Superfine 400 dpi Superfine 600 dpi Multiple Up This feature allows you to scan multiple pages of your original document and have the scanned pages automatically merged for fax transmissions The scanned data will be printed onto the paper specifically set for fax at the receiving end Depending on the recipient s machine configuration the scanned pages may be enlarged or reduced automatically to fit the paper size set to print fax or the scanned pages may be divided into multiple pages if they are too long to be printed on a single piece of paper 7 Select Multiple Up on the Multiple Up Cancel Save Internet Fax Options screen Orgs 2 Select the required option Qo ME e A y 3 Select Save Off Disables the feature On Allows you to specify the number of pages between 2 and 9 to fit onto one sheet 110
182. n next to their names in the mailbox list NOTE The Auto Start check box is available only for the mailbox owner Start Current Job Flow Executes the linked job flow sheet and returns to the Document List screen This button appears only when the mailbox has been linked with a job flow sheet Cut Link Releases linkage with a job flow sheet NOTE The Cut Link button is available only for the mailbox owner Create Change Link Displays the Link Job Flow Sheet to Mailbox screen NOTE The Create Check Link button is available only for the mailbox owner Select Job Flow Sheet Displays the Select Job Flow Sheet screen Link Job Flow Sheet to Mailbox Screen This screen allows you to link a job flow sheet to a mailbox 7 Select Create Change Link on icio How She to Mailbox the Job Flow Settings screen Nome J Updated Shoot Fiering Search by Name The Link Job Flow Sheet to Eme a DJ 7 Mailbox screen appears Cota 2 Select the required options N t7 E setect Keyword 3 Select Save Name Updated Sorts the job flow sheets by their names or the dates they were last updated Selecting the same option again toggles the order in which they are listed as indicated with an upward ascending order triangle shown to the right of Name in the above illustration Sheet Filtering Displays the Sheet Filtering screen Refer to Sheet Filtering on page 153 Create
183. n Job page 117 4 Check the Status of the Scan Job page 118 5 Save the Scanned Data page 118 Stopping a Scan Job page 119 115 5 Scan E mail 1 Load the Documents The following steps explain how to load documents using the document feeder or document glass The maximum capacity of the document feeder is shown below Document Type Weight Capacity Lightweight 38 49 g m 75 sheets Plain 50 80 g m 75 sheets Heavyweight 81 128 g m 50 sheets Documents can be any size from 139 7 to 297 mm 4 9 to 11 7 inches for the width and 210 to 432 mm 4 5 to 17 inches for the length and the standard sizes of 5 5 x 8 5 SEF LEF to 7 25 x 10 5 SEF LEF This machine is capable of scanning mixed size originals using the document feeder Align the documents against the inner corner of the document feeder and enable the Mixed Sized Originals feature For more information refer to Mixed Sized Originals on page 136 NOTE A paper jam may occur when custom sized originals are loaded in the document feeder and the original size feature is set to Auto Detect In this case entering a custom paper size is recommended For more information refer to Original Size on page 136 Load the document face up with the top edge entering the document feeder first or face down on the document glass NOTE When using the document glass make sure that the touch screen is ready b
184. n combination with Priority Send a fax will be sent at the time specified using the Delay Start option 1 Select Priority Send Delay Priority Send Delay Start Cancel Start on the Fax Options Priority Send Delay Start rl pee Screen e 5s Q od Bj 2 Select the required options O e On Specific Time 3 Select Save 100 Fax Options Fax Priority Send Off Disables the feature On Sends or polls a job prior to the already stored documents Delay Start Off Disables the feature Specific Time Applies the delay start time When you select this option the Specific Time button is displayed at the right side of the screen Specific Time Displays the Delay Start Specific Time screen where you can specify the delay start time Delay Start Specific Time Screen Allows you to set the delay start time using a 12 hour or 24 hour format You cannot specify a date for transmission NOTE The format of the specific time can be set on the Machine Clock Timers screen in the System Administration mode AM PM is displayed only when the 12 hour format is used For more information refer to the Setups chapter in the System Administration Guide 1 Select Specific Time for Delay pomy sun specie Time Cancel Start on the Priority fes nes o Send Delay Start screen Q Es 00 Current Time 2 Select Specific Time O 4 4 COM 3 Specify t
185. n on the control panel and then selecting Secure Print Jobs amp More Public Mailbox 106 More Fax Options Fax 7 Select one or more documents Pume mamo Refresh from the list or select Select All Number Document Type Stored Date Pages s Document s 3 100010 Store for Polling 2002 3 1020AM 655 gt to select all docu ments In the 2 00020 Store for Polling 2002 4 6 810 AM 1 eS list 3 00030 Store for Polling 2003 6 9 1215 PM 10 ES 4 00040 Store for Polling 2000 7 7 4 30 PM 100 NOTE To deselect a document S 00050 Siow for Poling 2000 B30 AM 95 CN Print selected individually select the name of the document again To deselect the documents selected by the Select All button select the button again 2 Select Delete or Print Select All Selects all of the fax documents stored for polling when you want to delete or print all documents Delete Deletes the selected documents Print Prints out the selected documents Mailbox Screen Allows you to specify a mailbox to store documents or see the status of the documents stored in a mailbox 7 Select a mailbox from the list Or wax Tose directly enter a mailbox number e Go to i 001 Box 1 Auto Start 001 200 into the Go to field and then PET mm select Document List Uma ts Ato tt NIETO 004 Not in Use y 005 B
186. n or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition 26 lllegal Copies Exception United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive an
187. n the same directory Append to Existing File Appends the scan data to the existing data NOTE This button is displayed only when Network Scanning is selected and is selectable when TIFF File for Each Page or JPEG File for Each Page is selected for File Format on the Filing Options tab Add Date Stamp to File Name Adds a date to the new file NOTE This button is displayed only when Network Scanning is selected Reply To This feature allows you to specify the return e mail address that the recipients can reply to when using the E mail service NOTE This feature is displayed only when E mail is selected on the All Services screen 7 Select Reply To on the E mail Options screen 2 Enter a return address O CERA r enter part of a target name MAPPA DUNE and then select the hand glass JS e icon at the right side of the entry field to search Address Book For details on the search result screen refer to Search Public Search Network on page 121 3 Select Save Encryption This feature allows you to send S MIME encrypted e mail To use this feature you need to specify an e mail address associated with a certificate that supports encryption For more information refer to the Security chapter in the System Administration Guide NOTE This feature is displayed only when E mail is selected on the All Services screen 7 Select Encryption on the
188. ng Fax Destinations Character Function Description Pulse to tone Switches pulse dialing to tone dialing for example when switch using an automated message recording system that requires tone signals i Speed dial or Indicates a 3 digit speed dial or group code Place this group code character before and after the code lt gt Communication Switches communication lines that include parameter data line switch where the parameter data include characters 0 to 9 or The parameter data must be placed between angle brackets lt and gt If G3 3CH is installed entering either 1 2 or 4 prior to specifying the fax destination switches the communication lines Dial tone Suspends dialing until a dial tone is detected detection S Password check Use this character to verify that the correct number has for remote been entered The machine checks if the password you machine entered after S matches the fax number of the remote identification machine If the match is confirmed the machine sends the document space Readability Improves readability by inserting spaces in a fax number improvement for example 1 234 5678 instead of 12345678 Start DTMF code Pauses regular fax dialing and starts the DTMF dual tone signaling multi frequency method for sending documents to mailboxes on the remote machines Wait for DTMF Wait for a DTMF confirmation s
189. nnos 156 Sheet FIltering o i I ee bo ER ete bd itae ileso 156 Details orit Dosen A ER dlls tiara A A Leur t de guess Search by Name Search by Keyword Select Keyword 8 Stored Programming eee nennen nnn Recalling a Stored Prograrm 2 c rdiet coit ien 9 CentreWare Internet Services eese Accessing CentreWare Internet Services ssssssssssssss User Md e O T A E 10 GIOSSANY id ds Terms Defined mati a Se A dt e pee 11 Index 1 Before Using the Machine Welcome to the Xerox family of WorkCentre products This User Guide provides detailed information and procedures for using the integral features of the machine Xerox Welcome Center If you need assistance during or after product installation visit the Xerox website for online solutions and support http Awww xerox com support If you require further assistance contact our experts at the Xerox Welcome Center A telephone number for the local representative may have been provided when the product was installed For convenience and future reference please record the telephone number in the space below Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center 1 800 93 XEROX 1 800 939 3769 Serial Number When you call the Welcome Center you will need to provide
190. nononeninnonenonnns 116 2 Select the Features occccccccccoconononcncnnonccnonononcnnncnnonnnnnnnnnaranonennnnn 116 3 Start the Scan Job aarin iaeei ee nennen nennen 117 4 Check the Status of the Scan Job 118 5 Save the Scanned Dalta occccccccccconononcncncnnnnnononononincnnnnnnnncnonononos 118 Stopping a Scan Job ssssssssssseee Hm 119 E mail eet m Nee a AEE EEA 120 NETO emen nennen 120 Address Booker td te n ERE 121 Add E A A Aa iei E 122 A A eat 122 o oy cen og elle wed gens tee EEE 123 Mess MP HM 123 Scan to MallDOX cccccccccccooconoconcnnnnonnonononononennnnnononononencnnonnnnnnonenenenass 124 Network Scanning sisarena ere oto oit tab Cub Gd i ea palo Bde Sanne cused 124 O md CORRECTEMENT UEM 125 Transfer Protocol a ta ies 126 Address Book dorm 127 BrOWSO x det A A et rude ed ua der E D 127 General SOMOS oed pae euo rte illo il 128 Color Scanning WorkCentre 5225A 523B04 ooooccccccccccccccccncicinicnnns 128 Lighten Darken WorkCentre 5222 5225 5230 sss 129 2 Sided SCAMMIAG erecci n 129 A A ue de ttes 129 SCansqPreselts O 130 Advanced Settings ii lidad 131 Photographs WorkCentre 5225A 52304A eseese 131 Image OPINAS rU RS 132 Background Suppression WorkCentre 5222 5225 5230 132 Image Enhancement WorkCentre 5225A 5230A 132 Shadow Suppression WorkCentre 5225A 52304 133 Color Space Wor
191. not be loaded in Trays 1 to 4 11 High Capacity Feeder Allows you to load up to 2 000 sheets of 20 Ib bond or 80 g m paper in B5 optional 7 25 x 10 5 8 5 x 11 or A4 size long edge feed 32 Machine Components A 18 N ha NON Ye i S80 c LJ IT N N 11 1 LA QS a O E q eo CA 19 7 S2 YX E a UN A NN CU U No Component Function 1 Tray attachment Use this attachment when outputting unstapled A4 LEF 8 5 x 11 LEF or Office Finisher LX B5 LEF paper to the Office Finisher LX tray NOTE For information on how to use the tray attachment refer to Attaching the Tray Attachment to the Office Finisher LX Optional on page 42 2 Document glass Place a single page or bound document here 3 Booklet Maker Makes stapled copies or prints with a crease for easy folding optional Office Finisher LX 4 Booklet Maker side cover Open this cover when replacing the booklet staple cartridges Office Finisher LX 5 Booklet staple cartridges Staple cartridges for booklet creation The Booklet Maker contains two Office Finisher LX booklet staple cartridges 6 Top cover Open this cover when clearing paper jams Office Finisher LX 7 Finisher tray Delivers outputs processed by the Office Finisher LX Office Finisher LX
192. ns protocol an agreement governing the way data is transmitted It provides a private mailbox on the provider e mail server that receives messages when a connection is made POP3 is a receive only function while the corresponding function for sending e mail is SMTP The image orientation on a sheet of paper where the long edge of the paper runs from top to bottom 171 10 Glossary PostScript print driver print page buffer printable area profile protocol pulse to tone queue RAM RARP Receive Buffer recipient Remote Mailbox remote terminal repository resolution ROM PostScript is a page description language PDL developed by Adobe Systems It is an object oriented language meaning that it treats images including fonts as collections of geometrical objects rather than as bitmaps PostScript is the standard for desktop publishing because it is widely supported by both hardware and software vendors See driver A location where print data is actually processed and stored The actual area on paper which can be printed A protocol controlling image resolution paper size and other attributes when sending or receiving faxes using Internet Fax The profiles that can be used vary with the Internet Fax of the remote terminal Find out the type of profile the remote Internet Fax terminal can handle before specifying a profile The rules that control the transmitting and receiving of data
193. nsmission time 96 Layout Adjustment Fax Internet Fax Server Fax Layout Adjustment Fax Internet Fax Server Fax This section describes the layout adjustment features for a fax Internet Fax job For information on the features available refer to the following Original Size page 97 Book Faxing page 98 Reduce Enlarge page 98 1 Make sure that the desired fax service is enabled 2 Press the lt All Services gt button Fax Y General Y Layout Ya Internet 1 More Options th t Settings Adjustment Fax Options on e contro pan el 9 Original Size 9 Book Faxing 9 Reduce Enlarge Auto Detect Off Auto 96 3 Select Fax or Internet Fax on Y a ag the touch screen 4 Select the Layout Adjustment tab 5 Select the required feature Original Size This feature allows you to set the size of a document automatically to select from a list of preset sizes or to mix different sized documents If you select a preset size documents will be scanned according to that size regardless of their actual size 7 Select Original Size on the aE Cancel Save 1 Standard Sizes Layout Adjustment screen Q oENENEEEEN i i Asa 2 Select the required option ex J Select Save Qu aa Originals B4 Auto Detect Detects the size of documents automatically Manual Size Input Allows you to select from 11 preset standard sizes in Portrait and Landscape orientations T
194. ntation sesssssss 137 Transfer Protocol sss 126 New Recipients E mail 2 oie e ER 120 Internet Fax EE 89 Server Fax nee ie cde e tede 92 NOLES iiec ee ee Da pd Grp ec ER PUDOR 11 numeric keypad ssssssss 36 O Office Finisher LX ssssssssss 34 Booklet Maker oooooocooocococcccccccccccccccnnannnnnnnos 33 Booklet Maker side cover 33 booklet staple cartridges 33 finisher tray sss 33 Folding Unit eee 33 front cover e artara a e a e aa 34 front transport cover sssssssssss 34 hole punch waste container 34 Hole Punch Unit 34 staple cartridge ssessees 34 OD geo TEE 33 top transport cover ceceeeeeeeeeeeeeeeeeeeeeeeeees 34 tray attachment i is 33 42 On Off switch 39 On hook Manual Send Receive Fax 108 OpenLDAP ottime e tee Lee els 23 operator accessible areas sssssss 13 orientation for copy jobs 2 encres 61 paper ic TR A ted 10 Original Orientation Esmail ovaladas 137 Network Scanning cooioccccccnnonncccnnncancncnnnn 137 Scan to Mailbox ssssessesssss 137 Scan to PC i RH edet 137 Original Size ola aliada de 59 Ema wx ee tied ieee eles tad 136 FAX EE 97 Internet Fax iin edet tetto 97 Network Scanning neeesser 136
195. nter it here NOTE This feature is displayed only when Network Scanning is selected on the All Services screen 1 Select Login Name on the Filing Options screen 2 Enter the login name 3 Select Save More Characters J Space Je gt com Password This feature allows you to set the password for the login name when a server to which scanned documents will be transferred requires a password NOTE This feature is displayed only when Network Scanning is selected on the All Services screen 145 5 Scan E mail Meta Data 7 Select Password on the Filing m Cancel Options screen JC C JC Cs JCs JO JCs Cs JC C sets 2 Enter the password AS 3 Select Save os Je J Je O JU JU Jew J Js More Characters J Space Je 2 com J This feature allows you to change the meta data values specified in the selected job template NOTE This feature is displayed only when Network Scanning is selected on the All Services screen NOTE To register new meta data or to delete existing meta data use CentreWare Internet Services For more information refer to CentreWare Internet Services on page 161 7 Select Meta Data on the Filing pra Cose Options screen gt promptt promptz prompts val u val 2 Select the required meta data and then change the value E 3 Select Save Meta Data Validation If th
196. nto one sheet of paper or copy one image repeatedly onto one sheet of paper The machine automatically reduces enlarges the images as needed to print them on one page 7 Select Page Layout on the Output Format screen Q R 2 Select the required option Qu 2 3 Select Save ro an Off Disables the feature Multiple Up 2 Pages Up Copies two pages of the document onto one sheet of paper 4 Pages Up Copies four pages of the document onto one sheet of paper 8 Pages Up Copies eight pages of the document onto one sheet of paper Reading Order Sets how to lay out the images on a page For 4 Pages Up or 8 Pages Up you can select either horizontal rows from left to right or vertical columns from left to right Repeat Image 2 Pages Up Copies an image two times vertically or horizontally onto one sheet of paper 66 Output Format Poster 4Pages Up Copies an image four times vertically or horizontally onto one sheet of paper 8 Pages Up Copies an image eight times vertically or horizontally onto one sheet of paper Auto Repeat Automatically calculates the number of times to repeat vertically or horizontally from document size stock size and the enlarge reduction ratio NOTE This feature is not available when Auto is selected in Reduce Enlarge Variable Repeat Allows you to specify the number of times to repeat the image vertically or horizontally using th
197. o lt All Services button a ree rog amminglen the All Services screen a Stored SL Custom gt Programming d Services 3 Select the number of the SIEG program you want to recall D nu mn a NOTE Use the scroll buttons to O moo Borm switch between screens mnu mnu O Not in Use y Program 2 ly 4 When the program is recalled select other features as necessary 159 8 Stored Programming 160 9 CentreWare Internet Services This chapter contains a brief overview of the CentreWare Internet Services program CentreWare Internet Services uses the embedded HTTP server that resides in the machine This allows communication with the machine through a web browser with access to the Internet or an intranet By entering the IP Address of the machine as the URL Universal Resource Locator in the browser direct access to the machine is available CentreWare Internet Services allows you to make not only the same basic settings as from the control panel but also more specialized settings for the machine For details on the features provided by CentreWare Internet Services or for information on how to troubleshoot the program refer to the CentreWare Internet Services chapter or Problem Solving chapter in the System Administration Guide NOTE This program must be installed and set up by the System Administrator prior to use For more information on the installation and setups
198. o Suppression Automatically suppresses shadows from appearing on scanned images Color Space WorkCentre 5225A 5230A This feature allows you to set the color space for scanned data NOTE The WorkCentre 5222 5225 5230 does not support this feature NOTE The Color Space button is displayed when Enabled is selected for Color Space in the System Administration mode For details refer to the Setups chapter in the System Administration Guide NOTE The Color Space button is available when Color Scanning is set to Color NOTE The Color Space button is not available when PDF A is selected in File Format NOTE To use the Searchable Text feature in File Format sRGB must be selected 133 5 Scan E mail 2 3 Select Color Space on the Advanced Settings screen Select either SRGB or Device Color Space Select Save sRGB Uses sRGB to process scanned data Device Color Space Color Space Cancel e sRGB Device Color Space This feature is only available when Color is selected in Color Scanning When Device Color Space is selected the following features are locked in their factory default state 7 Lighten Darken Contrast Sharpness Background Suppression Shadow Suppression Uses advanced color settings to process scanned data When this option is selected the factory default values are used for the Lighten Darken Sharpness
199. of recycled paper 43 2 Product Overview 44 3 Copy This chapter contains information on the copy screens and the features available NOTE Some of the features described in this chapter are optional and may not apply to your machine configuration Copying Procedure This section describes the basic copy procedure Follow the steps below 1 Load the Documents page 45 2 Select the Features page 47 3 Enter the Quantity page 48 4 Start the Copy Job page 48 5 Check the Status of the Copy Job page 48 Stopping a Copy Job page 49 NOTE If the Authentication and Accounting feature is enabled you may be required to enter your user ID and passcode if they are set up before using the machine For further information contact the System Administrator 1 Load the Documents The machine provides the following document input areas Document feeder for single or multiple page documents Document glass for single page or bound documents NOTE The document glass cover will be installed in the non document feeder configuration NOTE The machine automatically detects standard document sizes The sizes that can be detected vary depending on the paper size table specified by the System Administrator For more information on setting the paper size table refer to the Setups chapter in the System Administration Guide If the document is of a non standard size or not identified as a s
200. on on the control panel to start scanning 73 3 Copy Last Original Indicates the current scan batch is the last in a job to be scanned Next Original Sequentially scans more sections in the same scan job Delete Cancels the build job process Start Starts scanning the next section Sample Job This feature allows you to print one set of the job to check the output is correct prior to printing the entire job You can choose whether or not to print more sets after checking the print result 7 Select Sample Job on the Job meus Assembly screen amp m m ample Job will print out your first copy for you to check to see 2 Select the required option e programming esr ade the rst of he ph 10 f pid On 3 Select Save Q Off Disables the feature On Enables the feature After copying one set the job is suspended Select Start to copy the remaining sets or Stop to stop the job NOTE Copies produced by Sample Job are counted towards the total copy count Combine Original Sets This feature allows you to divide lengthy originals into smaller groups that can be loaded into the document feeder in smaller quantities at a time NOTE This feature is available only when Collated is selected in Copy Output 7 Select Combine Original Sets Femme omase a on the Job Assembly screen Saree 3 Use this feature if the number of your originals exceeds the capacity ol 2 Se
201. on the displayed screen to return to the standard keyboard screen Backspace Deletes the last character entered Relay Broadcast You can use the machine s relay broadcasting feature to send a document to a remote machine which then sends the document to multiple destinations registered in the remote machine for speed dialing For more information refer to Relay Broadcast on page 84 Special Characters You can enter special characters as part of a fax number to perform many functions when dialing the number The following special characters are supported Character Function Description Dial pause to Inserts a pause in a fax number for example when you are pause while using a calling card Press the lt Dial Pause gt button more dialing than once to enter a longer pause Mask data to Select before and after entering confidential information protect confidential information Starting number A starting number for a directory entry or a group code Pulse to tone Switches pulse dialing to tone dialing for example when switch using an automated message recording system that requires tone signals Dial tone Suspends dialing until a dial tone is detected detection S Password check Use this character to verify that the correct number has for remote been entered The machine checks if the password you machine entered after S matches the fax number of the remote identifi
202. one inch Used as the unit for resolution Software that is loaded on the client workstation that prepares data to be sent to the machine 167 10 Glossary drum cartridge Dual Tone Multi Frequency DTMF ECM emulation encryption Energy Saver modes error code Ethernet factory default settings F Code Communication F4800 file server frame type FTP G3 Gateway Address group dialing A customer replaceable cartridge which contains an internal drum A printed image is formed on a drum before being transferred to paper The use of a keypad sequence tones to transmit to or poll from a remote mailbox An abbreviation of Error Correction Mode An ITU T approved feature for Group 3 facsimile machines ECM transmission sends the document image data in segments and re transmits segments that the remote machine receives incorrectly EC described on the Activity Report shows that the communication was processed using ECM Printer mode where the printer imitates the functions of another printer language The process of converting data into an un readable format for Security purposes Power saver modes that significantly reduce the power consumption during periods of inactivity A code that is displayed on the control panel or in a report when a problem occurs Network transport technology commonly used to send data from one network node to another See default settings Commun
203. opies both the left and right pages Left Page Only Copies the left pages only Right Page Only Copies the right pages only Binding Edge Erase Erases printing of the center binding area of the book that tends to be shadowed due to the fold in the pages Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0 50 mm 0 0 2 0 inches in 1 mm 0 04 inch increments 2 Sided Book Copying This feature allows you to make double sided copies in the same order and image layout as the original bound document using the document glass A blank sheet is automatically inserted as the first page 7 Select 2 Sided Book Copying sustain on the Layout Adjustment AA uu Screen Qo Cancel Place original on the Document Glass Left Page 2 Select the required options e 3 Select Save Right Page NOTE This feature and the Book Copying or Build Job feature cannot be activated simultaneously Off Disables the feature Left Page then Right Copies both pages of an open book in the direction from left to right Start amp End Pages Displays the Starting amp Ending Pages screen where you can specify the start page and the end page for copying The page sides must be specified using the bound original 58 LayoutAdjustment Binding Edge Erase Erases printing of the center binding area of the book that tends to be shadowed due
204. option will result in the smallest file size and normal image quality OCR Suitable for documents that will be processed by the OCR feature Using this option will result in a large file size and the highest image quality High Quality Print Suitable for documents containing graphics and photographs Using this option will result in a large file size and the maximum image quality More Displays the Scan Presets screen paame where the following options are O Shang amp O mm additionally selectable TUM Q ines QO Simple Scan Simple Scan o OCR Suitable for documents that require minimal image processing and compression Using this option will result in fast processing and an excessively large file size Cancel Custom Printing Using this setting applies the scan settings as defined by your system administrator 130 Advanced Settings Custom Allows you to use the scan quality defined by the System Administrator Advanced Settings This section describes the features used to adjust the quality ofthe scanned image For more information refer to the following Photographs WorkCentre 5225A 5230A page 131 Image Options page 132 Background Suppression WorkCentre 5222 5225 5230 page 132 Image Enhancement WorkCentre 5225A 5230A page 132 Shadow Suppression WorkCentre 5225A 5230A page 133 Color Space WorkCentre 5225A 5230A page 133 7 Press the lt All Servi
205. otocol This feature allows you to select a transfer protocol You must select the same protocol used by the destination 7 Select Transfer Protocol on the se seo Cancel Scan to PC Screen O FTP Changing the protocol deletes the information ou have entered about the location in which 2 Select the required option e fles ar saved 3 Select Save Q ane Format FTP Specifies the FTP protocol SMB Specifies the SMB protocol SMB UNC Format Specifies the SMB protocol using the UNC format 126 Scan to PC NOTE If Remote Authentication has been enabled a popup message will prompt the user to enter a login ID and password before using the Scan to PC service The login ID and password will be passed to the Kerberos server Only when the user has been authenticated the feature will be made available Address Book Browse This feature allows you to select a destination server from the Address Book For information on how to register destinations refer to the Setups chapter in the System Administration Guide 7 Select Address Book on the Server Address Book Scan to PC Screen Protocol Save in oerver Address Add gt 2 From the Address Bock list EROS EIE User Name k ServerAddress3 SMB Transfer Protocol SMB select a destination server and ui Em Save in then select the Add gt button Saverasitesss sue 3
206. ou selected select the Edit button and use the screen keyboard Apply To Displays the Apply Comment To screen Select to print the comment on the First Page Only All Pages or All Pages Except First Position Displays the Comment Position screen Select the position to print the comment on each page Date Stamp Screen Allows you to print the current date on the output copies 68 Output Format Off Date Stamp Cancel Format Apply To Disables the feature O Qe erm Date Stamp O ane Qv es ottom Left Enables the feature E Ld Format Select the date format from dd mm 20yy mm dd 20yy and 20yy mm dd Apply To Displays the Apply Date Stamp To screen Select to print the date on the First Page Only All Pages or All Pages Except First Position Displays the Date Stamp Position screen Select the position to print the date on each page Page Numbers Screen Allows you to print page numbers or page numbers with a prefix on the output copies Off Page Numbers Cancel Starting Number Apply To Disables the feature off 1 999 999 999 All Pages O J Position e Page Numbers 2 m Right v Page Numbers Allows you to print page numbers on Qe suo the output copies Starting Number Allows you to enter a start number using the scroll buttons or the numeric keypad Apply To Displays the Apply Page Numbers
207. ow to switch between Fax and Server Fax in the System Administration mode refer to the Setups chapter in the System Administration Guide 79 4 Fax 2 Press the All Services button X on the control panel O O Pp ED e 2 e Ks gt O A re lt All Services button Clear All button een be ot Ie e the touch screen to display the MES P corresponding screen B om dium OS E NOTE The Fax icon on the All DF Dia O 8 Services screen is for the Fax or ES sen to Mailbox E sena from Mailbox so Flow Sheets 5 Server Fax service depending on the fax service selected in the System Administration mode For how to switch between Fax and Server Fax in the System Administration mode refer to the Setups chapter in the System Administration Guide NOTE If the Authentication and Accounting feature is enabled you may be required to enter the user ID and passcode if one is set up If you need assistance contact the System Administrator NOTE Only those features relevant to the machine configuration will be available on the screen 4 Press the lt Clear All gt button once on the control panel to cancel any previous selections 5 Set the required features on each tab For information on the features on each tab refer to the following Specifving Fax Destinations page 83 Specifying Internet Fax Destinations page 89 Specifving Server Fax Destinations
208. ox 5 2 Select one or more documents mS re Close from the list or select Select All Name JStored Date Pages 80 Documents amp 2 Document 1 200V 2 2 303 AM T to select all the documents in METE a Pe the list B Document 3 2008 4 4 505 AM 18 Saree Ey Document 4 2004 5 5 606 AM NOTE To deselect a document a Documents merus 707 aw 15 y selected individually select the name of the document again To deselect the documents selected by the Select All button select the button again 3 Select Print Delete 4 Select the required option Change Document Name Allows you to edit the document name This option is available only when a single document is selected Mailbox 002 Print Delete Cancel Document Number 0010 A A Document Type Scan Document B Print Settings Size AJO Batch Print Off Document Name Document 1 Quantity 1 Set s Date amp Time 2001 2 2 303 AM Paper Supply Auto Paper Pages m 2 Sided Print 1 Sided Change Staple No Staple Document Name Hole Punch No Punch on the Mailbox Document List screen Delete Deletes the selected documents 107 4 Fax Print Prints the selected documents Print Settings Displays the Mailbox Print Settings screen For details on the screen refer to Mailbox Print Settings on page 149 On hook Manual Send Receive This feature allows you to manually send or receive a
209. plays the Poster Paper Supply screen Select one of the presets on the screen to specify the tray for the job For more information on Tray 5 Bypass refer to 7ray 5 Screen on page 57 67 3 Copy Annotations This feature allows you to add the date page numbers and a predetermined phrase to the copy outputs 7 Select Annotations on the Annotations arco Save O utp ut Fo rm at screen B Original Orientation 2 Select the required option a TE Format amp Style 3 Select Save a ee Si Bi 4 Page Numbers Comment Displays the Comment screen For more information refer to Comment Screen on page 68 Date Stamp Displays the Date Stamp screen For more information refer to Date Stamp Screen on page 68 Page Numbers Displays the Page Numbers screen For more information refer to Page Numbers Screen on page 69 Format amp Style Displays the Format amp Style screen For more information refer to Format amp Style Screen on page 70 Comment Screen Allows you to print a predetermined phrase such as Confidential or Draft on the output copies Off Comment Cancel Disables the feature Q Off Selected Comment Apply To Stamp User 1 m All Pages Comment EN ET Position Stamp User 4 gm Enables the feature Sumus Selected Comment Select the predetermined phrase you wish to print on the copies To edit the phrase y
210. pliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only 12 Safety Notes WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards Follow the following instructions for safety use WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty Contact your local Xerox representative for more information Warning Markings All warnings and instructions marked on or supplied with the product should be followed WARNING This symbol alerts users to areas of the equipment where there is the possibility of personal injury WARNING This symbol alerts users to areas of the equipment where there are heated or hot surfaces which should not be touched CAUTION This symbol alerts users to areas of the equipment which require special attention to avoid the possibility of personal injury or damage to the equipment WARNING This symbol indicates a Laser is being used in
211. ps scanning the back side of the first sheet of the document This check box is selectable when 2 Sided or 2 Sided Rotate Side 2 is selected NOTE The First Page 1 Sided option is not available for Server Fax Original Type This feature allows you to select the type of your document 1 Select a p reset b utton for the Fax Ir General Y Layout M ue Options Y More Fax E EN Settings osten NN Roto Orig I nal Type featu re on th e Lighten Darken 2 Sided Scanning Original Type Resolution e 1 Sided e Text e Standard General Settings Screen a D 2 Sided RD Proto amp Text Fine 200 dpi 4 DN 2SidekRotateSide2 Y Photo XD superfine 400 dpi ly First Page AD Superfine 600 dpi __ 1 Sided Text Select this option for documents that contain text only 95 4 Fax Photo amp Text Select this option to scan documents that contain both text and photographs Text and photographs are automatically distinguished and an appropriate quality mode is selected for individual areas Photo Select this option for documents that contain photographs only Resolution This feature allows you to adjust the scan resolution of faxes the remote machine receives A higher resolution yields better quality A lower resolution reduces communication time NOTE When the SMB or FTP protocol is used for the Server Fax service the available options are Standard and Fine 200 dpi When the SMTP
212. ptions Copy ss 65 Tray 1 2 dise ee e sesto 32 Tray 3 4 High Capacity Tandem Tray 34 Two Tray Module sese 32 A de cavities aa ered t 32 51 Tray 6 High Capacity Feeder 32 tray attachment attaching ssssss 42 Two Tray Module Tray 3 4 ssssss 32 U USA illegal copies ene 26 USB COMECON 35 W warning markings osiers cnai iiei niee 13 WINGE 5o ten et ence regu 11 Watermark Copy serran eiee E 70 Website XerOX 2 etium iste t bici dedisse 9 welcome center Xerox coooooocccccccccconccnnonononononononanos 9 X Xerox Website 1 eate p de pes pea ita 9 Xerox Welcome Center sssseees 9 XPS Signature eene 141 181 Index 182
213. ptions Internet Fax 7 Make sure that the Internet Fax service is enabled 2 Press the lt All Services button wesscrs Vesa Vaya Y temes ox settings justmen Options on th e control pan el x O Acknowledgement Report Internet Fax Profile 9 Multiple Up J iiir s Off a ive LJ 2 Q Encryption g Signature B Rate Off Off G3 Auto 3 Select Internet Fax on the temet Fax Y General Layout Interet Fax wm ettings justment ptions tou ch screen Transmission Header Text gj Display Header 1 4 Select the Internet Fax Options TOO tab 2 5 Select the required feature Acknowledgement Report This feature allows you to print the transmission result report and receive a notification e mail that the Internet Fax you sent has been opened by the recipient MDN Mail Delivery Notification For more information refer to the Setups chapter in the System Administration Guide Transmission reports and read receipts are used for Internet Fax if the remote machine supports these features 1 Select Acknowledgement a Cancel Re port on th e Intern et Fax Confirmation Options Read Receipts The Confirmation Options feature automatically M prints a report after each internet fax O ptions screen transmission indicating the transmission result e No Report e Off The Read Receipts feature requests the Internet Fax recipient to send 1 1 a confirmation indicatin
214. r entered is displayed in the upper right corner of the touch screen NOTE To cancel an incorrect entry press the lt C gt button and enter the correct quantity 4 Start the Copy Job 0006 Oo O NE Ee lt gt Ke Ses gt lt C gt button 7 Press the lt Start gt button Each document is scanned The number of copies remaining is displayed in the upper right corner of the touch screen 000 O a O O CoH sare buton O OOO While copying if the document feeder or document glass is ready you can scan the next document or program the next job You can also program the next job while the machine is warming up 5 Check the Status of the Copy Job 7 Press the lt Job Status gt button on the control panel to display the Active Jobs tab Active Jobs Completed Jobs Y Secure Print Print View by Jobs amp More Waiting Jobs Job Type Owner Name Status 001 Copy Printing 002 File 123 00002 003 FTP Transfer 00003 Transferring 004 Fax Send 00005 Sending Job in Progress v The queued copy job is displayed If the job is not displayed it may have already been processed For more information refer to the Job Status chapter in the System Administration Guide 48 Copy Stopping a Copy Job Follow the steps below to manually cancel an activated copy job 7 P
215. re available Off Disables the feature On Enables the feature Select from the predetermined phrases set up by the System Administrator User Account Number Prints your account number on the copies NOTE This feature is displayed only when the Authentication feature is enabled e Off Disables the feature On Enables the feature Date amp Time Displays the Watermark Date amp Time screen This option prints the date and time on each of the output copies Select On to enable the feature 70 Output Format Machine Serial Number Displays the Watermark Machine Serial Number screen This option prints the serial number of the machine on the output copies Select On to enable the feature Watermark Effect Displays the Watermark Effect screen This option embeds the text strings specified in Control Number Stored Watermarks User Account Number Date amp Time and Machine Serial Number on all copies If you make copies of your output the embedded text strings will be printed with the text effect you select here The following options are available e Off Disables the feature Embossed If you make copies of your output the embedded text will appear embossed Outline If you make copies of your output the embedded text will be visible in white ID Card Copying This feature allows you to copy both the front and back side of an ID card or any document whose siz
216. re available when MRC High Compression is enabled for PDF Multiple Pages per File PDF A or XPS in File Format 139 5 Scan E mail 1 Select Quality File Size on the E mail Options or Filing Options screen 2 Select a quality and file size level 3 Select Save File Format Quality File Size Normal Quality High Quality Small File Size Large File Size selecte This feature is unavailable when Black amp White is Only 3 levels of compression are available when a High Compression setting is selected Cancel This feature allows you to select the file format to use when saving scanned data NOTE The options available for this feature vary depending on the model of your machine and the scan type you select on the All Services screen This feature is not available when you select Scan to Mailbox 7 Select File Format on the E mail Options or Filing Options Screen 2 3 Select the required option Select Save TIFF JPEG Auto Select WorkCentre 5225A 5230A Automatically saves scanned data in TIFF or JPEG format Full color and grayscale images are saved in JPEG format and monochrome images are saved in TIFF format PDF Multiple Pages per File WorkCentre 5225A 5230A File Format TIFF JPEG Auto Select POF Multiple Pages per File PDF A TIFF File for Each Page mTIFF Multiple Pages per File JPEG F
217. ress the lt Stop gt button on the e A o control panel to suspend the Q O O O current copy job O MN gt gt gt t Stop button iu 3 H NO OCO AA OA 2 If required press the lt Job Active Jobs Yer EAE Status button to display the Owner Name Status Active Jobs tab To exit the por Copy Printing y 10232 File 123 00002 Job in Progress Active Jobs tab press the 003 FTP Transfer 00003 Transfering lt Features gt button EE ESA Aa 3 On the Stop Pause screen displayed select Cancel to delete the suspended copy job NOTE To resume the job select Resume on the Stop Pause screen Copy This section describes the features on the Copy screen For information on the features available refer to the following Reduce Enlarge page 49 Paper Supply page 51 2 Sided Copying page 52 Copy Output page 53 1 Press the All Services button Copy w Quality a A Format ya Assembly on the control panel 4 Reduce Enlarge Paper Supply 2 Sided Copying Copy Output e 10096 e Auto Paper Select e 121 Sided Q Collated 2 Select Copy on the touch tuo Os p 1 Side 1 staple 50 aas 28 Asc 222 Sided Folding screen 70 43244 sro moe Q3 Booklet Creation 3 Set the required feature Qe Qe ap ect 4 Select Save Reduce Enlarge This feature allows you to reduce or enlarge copies by a specified ratio w
218. rieve a document from a remote machine the polling feature must be enabled For more information refer to Remote Polling on page 105 NOTE This feature is not displayed for Internet Fax transmissions However you can use the same feature by specifying an F Code directly in the Internet Fax destination address 1 Select F Code on the Fax F Code Cancel Save Options screen ae 2 Select the required option Q EN 3 Select Save e 104 More Fax Options Fax Off Disables the feature On Sets the F Code transmission F Code and Password are displayed at the right side of the screen F Code You can enter an F Code composed of spaces numerals 0 9 and symbols up to 20 characters Enter the code using the numeric keypad on the control panel Password You can enter a password composed of spaces numerals 0 9 and symbols up to 20 characters Enter the code using the numeric keypad on the control panel More Fax Options Fax This section describes the advanced features available for fax transmissions For information refer to the following Remote Polling page 105 Store for Polling page 106 On hook Manual Send Receive page 108 1 Make sure that the Fax service is enabled 2 Press the lt All Services gt button Fax Y General Y Layout Y Fax Options Y More Fax Settings Adjustment Options on th e control pan el 9 Remote
219. rmation referto Copy Output Screen on page 54 Folding Displays the Folding screen where you can select a folding option for your output NOTE When copying a document using this feature wait until the copy job is completed before taking the copies out of the output tray 53 3 Copy No Folding Disables the Folding function Single Fold Makes a crease in each sheet of the outputs for easy folding Booklet Creation Displays the Booklet Creation screen This feature is identical to Booklet Creation on the Output Format tab For information refer to Booklet Creation on page 62 Hole Punch amp More Displays the Copy Output Screen For more information refer to Copy Output Screen on page 54 NOTE Hole Punch amp More appears when the Office Finisher LX is installed When the Integrated Office Finisher is installed or when a finisher is not installed More is displayed instead Copy Output Screen Allows you to select the staple and or hole punch position and sorting method for your output and to specify the output tray NOTE The screen shown on the Copy Output Cancel right is displayed when the Office 5 Anton Sit G A E Finisher LX is installed If the isc o Derrotas Integrated Office Finisher is Qo n Q eee wn Sera installed or if a finisher is not Qs DID m installed the display will be different Paper Supply Displays the Pap
220. rol panel The specified job template is displayed at the top of the template list Template Description Displays the Template Description screen where you can view the template description settings and location Update Templates Updates the list of available job templates Scan to PC This section describes how to send scanned documents to specified destinations using the FTP or SMB protocol For more information refer to the following Transfer Protocol page 126 Address Book page 127 Browse page 127 1 P ress the lt All Se rvices gt b utton Scan to PC wwe eed bs Options SAT ee E O n th e con trol pa n el g Transfer Protocol Server SMB D 2 Select Scan to PC on the touch J Seis Save In R jud a S User Name m Browse Password 3 Set the following items Server Allows you to specify the address of the destination server Select a server name from the Address Book or select Server and enter a server name or IP address using the screen keyboard NOTE If a server name is used instead of an IP address the appropriate DNS information has to be entered via CentreWare Internet Services Without DNS properly defined the host name will not be translated into an IP address 125 5 Scan E mail Shared Name Allows you to specify the name of the shared folder Select a server from the Address Book to display the preset name or select Sh
221. s how to specify options for Server Fax transmissions For information on the feature available refer to the following Delay Start page 113 71 Make sure that the Server Fax service is enabled 2 Press the lt All Services gt button Fax Y Ee Der Y Fax Options ettin justment on the control panel a i 3 Select Fax on the touch screen Select the Fax Options tab 5 Select the required feature Q Delay Start Off A 112 Fax Options Server Fax Delay Start This feature allows you to set the delay start time for fax and polling jobs using the 12 hour or 24 hour format NOTE The format of the specific time can be set on the Machine Clock Timers screen in the System Administration mode AM PM is displayed only when the 12 hour format is used For more information refer to the Setups chapter in the System Administration Guide NOTE You cannot specify a date for transmission 1 Select Delay Start on the Fax Delay Start Cancel Options screen Hours le x ps 2 Select the required options e e 3 Select Save e Specific Time Y Y a os Off Disables the feature Specific Time Applies the delay start time Hours Sets the hour of the Delay Start time from 1 to 12 Minutes Sets the minutes of the Delay Start time from 00 to 59 AM The Delay Start time is before noon PM The Delay Start time is after noon Current Time Displays the
222. sed up to this point If the machine displays a message saying that the paper loaded in a tray is different from the settings open the finisher top cover and remove the wrong size paper load the correct size paper in the tray and restart the job If you simply replace the paper in a tray and resume the job without removing the processed paper in the finisher the machine will staple and or hole punch the wrong size paper still in the finisher together with the correct size paper from the tray f Select a preset button or More Copy Ye Quality a yo Format ya Assembly ljustmen for the Copy Output feature on m m x E Copying um v the Copy screen 100 Auto Paper Select 121 Sided Collated tuto O te 40 192 Sided 1 staple NOTE The screen shown on the s aas 2m 0 222 Sided Folding i A 70 43244 sro moe GQ Booklet Creation right is displayed when the Office D vos we Hoe Purch aro Finisher LX is installed If the Integrated Office Finisher is installed or if a finisher is not installed the display will be different Collated Delivers the specified number of copy sets in the same order as the documents Other collation options are available on the Copy Output screen For more information refer to Copy Output Screen on page 54 1 Staple Attaches one staple to the top left corner of your output Other stapling options are available on the Copy Output tab For more info
223. sets in the same order as the documents For example two copies of a three page document are delivered in the order 1 2 3 1 2 3 1 2 3 1 2 3 Uncollated Delivers the copies in stacks based on the number of copies required for each document For example two copies of a three page document are delivered in the order 1 1 2 2 3 3 Stapling is not available when Uncollated is selected 3 3 2 2 1 1 With Separators Delivers the copies in stacks based on the number of copies required for each document with a separator between each stack Select the Paper Supply button to specify the paper tray containing the separator paper Stapling is not available when With Separators is selected Output Destination Displays the Output Destination screen Select an output tray for the copy job Image Quality This section describes the features used to adjust the quality of the output image For more information on the features available refer to the following Original Type page 56 Image Options page 56 Background Suppression page 57 1 A P ress the All Se rvices gt b utton Copy I Image Quality Y ikea Output Format E Assembly an ES 2 Se on th e control pan el Q Original Type Q Image Options Background Suppression Text gj Seam Neds Th LJ Auto Suppression
224. si 5 erect ert ehe 132 Image Options COPY c cete eor dide qt 56 Esmalte ii 132 Network Scanning eseese 132 Scan to Mailbox ssssesesssss 132 Scan to PG ota epe s 132 Image Quality Copy esee 55 Image Rotation Copy seeeeee 60 Image Shift Copy aromia ema 60 Integrated Office Finisher eeen 34 front cover 35 staple cartridge srasni seniii n na a EA 35 TOP COVEN 2 ene tail ETERRA 35 Internet Fax tica citas 38 77 communication mode sess 111 destinations specifying 89 destinations specifying using keyboard 89 destinations specifying using the Address Book sues 90 inserting comments in body text 91 multiple documents on one sheet 110 sending documents to multiple recipients 89 sending documents to remote machines 90 specifying profiles sseeessess 109 transmission report printing 109 Internet Fax Options Internet Fax 108 Internet Fax Profile sss 109 TIEESE utis ei pedo e 110 A mode e et ERES 110 TIERS S Gone pde deris 110 Interrupt button 36 42 Invert Image Copy sssemm 61 J Job Assembly Copy seseee 72 Job Flow Settings Send from Mailbox 149 job flow sheet restrictions ssssss 153
225. sparency Options places a blank sheet P of paper of the same size orientation t Blank Transparency between each transparency 2 Select the required option Separators Blank Separators Handouts produces paper copies of your 3 amp Handouts transparencies to distribute at meetings Any quantity of handouts can be 1 or 2 Sided s Select Save 2 Transparency Set and stapled amp Handouts 65 3 Copy No Transparency Separators Disables the feature Blank Transparency Separators Places a blank page separator between each transparency sheet Only one set of copies is made NOTE This feature is not available when 1 gt 2 Sided or 2 gt 2 Sided is selected in 2 Sided Copying Blank Separators 8 Handouts Copies one set of transparencies with blank page separators and the required number of sets of paper copies for handouts Transparency Set amp Handouts Copies one set of transparencies with no page separators and the required number of sets of paper copies for handouts Paper Supply Displays the Transparency Options Paper Supply screen Select one of the presets to specify the Transparency Tray and the Handout Tray Separator 8 Handout Tray For more information on Tray 5 Bypass refer to Tray 5 Screen on page 57 Depending on the trays installed on the machine the name of this button may be different Page Layout This feature allows you to copy two four or eight images o
226. specified ratio within the range of 25 400 7 Select Reduce Enlarge on the Layout Adjustment screen Cancel 70 115 e 100 Qe A32 A4 e B4 gt A3 B42B5 B52A4 81 122 Q B4 gt A4 Q A4 gt B4 B5 gt A5 A5 gt B5 50 86 141 Ox Qs 9 A43 A3 B4 B6 A4 gt B5 B5 gt B4 Reduce Enlarge 25 400 e Proportional 96 A y O Enter Output Size 2 Specify a ratio using the arrow buttons or select a preset button 3 Select Save NOTE For the WorkCentre 5225A 5230A when MRC High Compression in File Format is set to On this feature is automatically set to 100 Proportional Text box Allows you to specify a desired reduction enlargement ratio using the scroll buttons You can also enter the value by touching the text box and using the numeric keypad on the control panel The value can be specified within the range of 25 400 in 1 increments 100 Scans at the same size as the original document Presets Allows you to select a reduction enlargement ratio from the seven preset ratios The presets are set up by the System Administrator Enter Output Size Allows you to select an output size from the standard paper sizes Original Orientation This feature allows you to specify the orientation of your document Cancel 1 Select Original Orientation on Original Orientation Original Orientation is used to inform the system of the Layout Adjust
227. stration Guide Machine Services The machine provides various services that can be accessed by pressing the lt All Services gt button on the control panel The following description outlines the services available on the machine NOTE In this manual the screen that is displayed by pressing the lt All Services gt button is referred to as the All Services screen NOTE The arrangement of icons for the services displayed on the screen can be changed by the System Administrator Piece ion BD ory A E mail interes Fax on the control panel 2 Select the required service on O E TEED Network Scanning 2 Scan to PC the All Services screen B ES sen to Mailbox E sera from Mailbox so Flow Sheets J NOTE Use the scroll bar to switch between screens res zn y Proud E Ses Copy Allows you to copy documents in various ways For example you can produce output which has been reduced or enlarged to a different size or copy two or four independent documents onto one sheet of paper For more information refer to the Copy chapter on page 45 E mail Allows you to send scanned documents by e mail in various ways For example you can set the density for scanning or specify the file format for saving the documents For more information refer to the Scan E mail chapter on page 115 37 2 Product Overview Internet Fax Allows you to send and receive faxes over the Internet or intranet
228. t into slots or openings of this product Do not place any of the followings on the product Liquid container such as flower vases or coffee cups Metal parts such as staples or clips Heavy objects Donotuse conductive paper e g carbonic paper or coated paper Donotuse aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment f you need to pull out a tray to remove paper jam contact your local Xerox representative Always follow all warning instructions marked on or supplied with this product Keep electrical and mechanical safety interlocks active Keep the safety interlocks away from magnetic materials Do not attempt to remove a paper jammed deeply inside the product particularly a paper wrapped around a fuser or a heat roller Switch off the product promptly and contact your local Xerox representative Never touch the paper output area of the finisher during operation Becareful in removing jammed staples Donotapply excessive force when placing a thick document on the document glass To move this product to another location contact your local Xerox representative Battery Safety Information CAUTION RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS 15 1 Before Using the Machine Laser Safety Information other than those specified in this guide may result
229. t up by the System Administrator Independent X Y Allows you to specify a reduction enlargement ratio individually for the width and length within the range of 25 400 in 1 increments Width X96 Length Y Allows you to enter the desired reduction enlargement ratios for the width and length using the scroll buttons You can also enter the values by touching the text boxes and using the numeric keypad on the control panel The values can be specified within the range of 25 400 in 1 increments Lock X Y Specifies the same ratio adjustment for the width and length at the same time e Width 100 Length 100 Sets the reduction enlargement ratio of both the width and length to 100 Auto Automatically specifies the reduction enlargement ratio individually for the width and length to fit on the paper Copy All X Y Enables the Auto feature and reduces the image of the document slightly from the reduction enlargement ratio to copy the complete image of the document onto the paper Width 5096 Length 100 Sets the reduction enlargement ratio of the width to 50 and that of the length to 100 NOTE The above options are displayed when the paper size series is set to A B Series When Inch Series or other paper size series is selected the options displayed will be different For information on how to change the paper size series refer to the Setup chapter in the System Administration Guide NOTE
230. tandard size the machine will prompt you to check the document or manually enter the document size For information on how to enter a document size manually refer to Original Size on page 59 45 3 Copy Document Feeder The following explains how to load documents using the document feeder The maximum capacity of the document feeder is shown below Document Type Weight Capacity Lightweight 38 49 g m 75 sheets Plain 50 80 g m 75 sheets Heavyweight 81 128 g m 50 sheets Documents can be any size from 139 7 to 297 mm 4 9 to 11 7 inches for the width and 210 to 432 mm 4 5 to 17 inches for the length and the standard sizes of 5 5 x 8 5 SEF LEF to 7 25 x 10 5 SEF LEF Make sure that documents are in good condition and remove all staples or paper clips before loading NOTE To reduce the risk of document feeder jams use the document glass to copy folded or creased documents NOTE A paper jam may occur when custom sized originals are loaded in the document feeder and the original size feature is set to Auto Detect In this case entering a custom paper size is recommended For more information refer to Original Size on page 59 The machine is capable of sequentially scanning mixed size documents using the document feeder Align the documents against the top corner of the document feeder For information on how to copy mixed size originals using the document feeder refer to Mixed
231. the equipment and alerts the user to refer to the appropriate safety information gt OPP Electrical Supply This product shall be operated by the power source as indicated on the product s data plate Consult your local power company to check if your power source meets the requirements WARNING Connect this product to a protective earth circuit This product is supplied with a plug that has a protective earth pin The plug fits only into an earthed electrical outlet This is a safety feature If the plug doesn t fit to the outlet contact an electrician to replace the outlet to avoid risk of electric shock Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal Improper connection of a grounding conductor may cause electric shock Operator Accessible Areas This product is designed to prohibit operator access to hazardous areas The hazard areas are isolated from operators by covers or protectors which require a tool to remove To prevent electric shock and injuries never remove those covers and protectors 13 1 Before Using the Machine Maintenance The operator s product maintenance procedures are described in the customer documentation supplied with this product Do not carry out any other maintenance procedures not described in the documentation Cleaning Your Product explosive or flammable when used on electromechanical equipment f WARNING
232. the serial number which is located on the left side of the machine behind Cover A as shown in the diagram m P iu AS WE N zl Yj Tm LU E Se For your convenience record the serial number in the space below Serial Number Keep a record of any error messages This information helps us solve problems faster 1 Before Using the Machine Language Displayed on the Touch Screen The language displayed on the touch screen can be changed in the following two ways To change the language for temporary use press the Language button on the control panel then select the required language NOTE The language returns to the default language after rebooting the machine To change the default language enter the System Administration mode press the Machine Status button and then select Tools gt System Settings gt Common Service Settings gt Screen Button Settings gt Default Language On the Default Language screen select the required language as the default language For more information refer to the System Administration Guide Conventions Orientation This section describes the conventions used throughout this User Guide In this guide you will find that some terms are used interchangeably Paper is synonymous with media Document is synonymous with original Xerox WorkCentre 5222 5225 5225A 5230 5230A is synonymous with the machine Orientation is used
233. ting on the Layout Adjustment screen are the same Edge Erase This feature allows you to erase unwanted marks such as hole punch marks from each edge of the copy NOTE Make sure that the orientation of the documents and the Original Orientation setting on the Layout Adjustment screen are the same 1 Select Edge Erase on the Edge Erase cama Layout Adjustment screen Al TII 2 Select the required options Q Al Edges o ado mage 3 Select Save e Parallel Edges E 3 All Edges Erases the same amount from all four edges of your document If you do not want to erase any edges select Parallel Edges and select 0 0 using the scroll buttons 59 3 Copy Parallel Edges Allows you to specify the edge erase amounts for top and bottom and or left and right edges Up to 50 mm 2 inches can be erased from each edge Image Shift This feature allows you to change the position of the image on the output copy paper NOTE Make sure that the orientation of the documents and the Original Orientation setting on the Layout Adjustment screen are the same NOTE The amount of the image shift depends on the size of paper loaded in the machine NOTE When Mixed Sized Originals is selected the amount shifted is determined by the image position of the first sheet and is applied to all subsequent sheets of the documents 1 Select Image
234. ting using WebDAV Follow the steps below to import documents using CentreWare Internet Services NOTE For more information on the other importing methods refer to the documentations provided for the respective driver or utility 7 Launch a web browser on your computer 2 Inthe browser s URL field enter the machine s IP address or Internet address and press the Enter key on your keyboard The home page of CentreWare Internet Services is displayed NOTE For how to enter the machine s address in the browser s URL field refer to Accessing CentreWare Internet Services in the CentreWare Internet Services chapter on page 167 J Click the Scan tab and Ep then select Mailbox from E the tree menu at the left side of the screen 4 Click the Document List uu button of the mailbox from ee which you want to retrieve a Do document ba quete ET The Mailbox Document List page is displayed NOTE You can also display the XEROX Mailbox Document List page by selecting the mailbox icon mailbox number or the mailbox name Internet Services Mailbox Go to 001 200 Go 12112 reocoecoeo 118 Scanning Procedure 5 From the list of documents select the check box of the document to be imported and then click the Retrieve button MES a NOTE You can import one M oi pe document at a time ra TEES
235. to mean the direction of images on the page When the image is upright the paper or other media can be either long edge feed or short edge feed Long Edge Feed LEF When loading documents long edge feed into the document feeder load with one of the long edges facing into the document feeder with the short edges facing the front and back of the document feeder When loading paper long edge feed into a paper tray place the paper with one of the long edges toward the left hand side and one of the short edges toward the front of the tray Short Edge Feed SEF When loading documents short edge feed into the document feeder load with one of the short edges facing into the document feeder with the long edges facing the front and back of the document feeder When loading paper short edge feed into a paper tray place the paper with one of the short edges toward the left hand side and one of the long edges toward the front of the tray LEF Orientation SEF Orientation 4 gt Paper feed direction Paper feed direction 10 Conventions Text in Square Brackets Indicates the names of the screens tabs buttons features and option categories Square brackets are also used when referring to file and folder names on a PC For example Select Original Type on the Image Quality screen Select Save Text in Angle Brackets Indicates the names of the hard buttons numeric or symbol buttons l
236. ton to suspend a job When multiple jobs are being processed pressing this button suspends all the jobs The jobs can be cancelled by selecting Stop on the Job Status screen 10 lt Start gt button Press this button to start a job 11 lt Speed Dial gt button Press this button to enter speed dial codes 12 lt C gt clear button Press this button to delete a numeric value or the last digit entered or to replace the current value with the default value The button also cancels a suspended job 36 Machine Services No Button Function 13 lt Dial Pause button Inserts a pause while dialing a fax number 14 lt Machine Status Displays a screen where you can check the machine status billing meter and the status of consumables or print various reports Use this button also when accessing the System Administration mode 15 lt Job Status button Displays a screen where you can check the progress of active jobs or display the detailed information of completed jobs 16 Features button Returns the display to the previous service screen when the Job Status screen or Machine Status screen is displayed 17 lt All Services button Displays a screen where you can access the services available on the machine NOTE The services that appear on the All Services screen can be programmed under the System Administration mode For more information refer to the System Admini
237. top or left edge of the output Copy Booklet Allows you to copy booklet sheets by maintaining the order of the images The Fold and Staple option binds the copies to create the same type of booklet as the original one Binding Shift Displays the Booklet Creation Binding Shift screen For more information refer to Booklet Creation Binding Shift Screen on page 63 Covers Displays the Booklet Creation Covers screen For more information refer to Booklef Creation Covers Screen on page 63 Divide Output Displays the Booklet Creation Divide Output screen For more information refer to Booklet Creation D vide Output Screen on page 64 Fold amp Staple Displays the Booklet Creation Fold amp Staple screen For more information refer to Booklet Creation Fold amp Staple Screen on page 64 Output Destination Displays the Output Destination screen Select an output tray for your copy job Last Page on Back Cover Uses the last page of the original document as the back cover of the booklet When using Divide Output to separate booklets the cover will be the last page of the last subset Booklet Creation Binding Shift Screen Allows you to specify the amount of inside margin in 1 mm 0 04 inch increments between 0 to 50 mm 0 0 2 0 inches using the scroll buttons on the screen or the numeric keypad on the control panel Booklet Creation Binding Shift Cancel Save D e 50
238. try to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Sleep Mode from the last copy print out set at 10 minutes A more detailed description of this feature can be found in the Setups chapter in the System Administration Guide 20 AboutLicense About License RSA BSAFE Heimdal E This product includes RSA BSAFE Cryptographic software from RSA Security Inc Copyright c 2000 Kungliga Tekniska H gskolan Royal Institute of Technology Stockholm Sweden All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 Neither the name ofthe Institute nor the names of its contributors may be used to endorse or promote produc
239. ts refer to the Setups chapter in the System Administration Guide Cover Page Sender s Comment Screen Allows you to add a comment to the sender field on the fax cover sheet N Oo Report Cover Page Sender s Comment Cancel Does not add a comment to the ETT sender field on the fax cover sheet Qu 2 Jurgen e A 3 confidential iod 4 Not in Use Comment 5 Nat in Use v Adds a comment to the sender field on the fax cover sheet Select Comment Allows you to select a comment from the list of comments already registered Use the scroll buttons to scroll through the list For information on how to register comments refer to the Setups chapter in the System Administration Guide 88 Specifying Internet Fax Destinations Specifying Internet Fax Destinations This section describes how to specify destinations when using the Internet Fax service to send scanned images as e mail attachments For more information refer to the following New Recipients page 89 Address Book page 90 From page 91 Subject page 91 Message page 91 17 Make sure that Internet Fax is enabled 2 Press the All Services button rr Vena e Layout Internet Fax on the control panel pers Adjustment lew mtp Mail Ir 3 Select Internet Fax on the All LJ ketens un Services screen Select the EY Aures ook Aws Message Internet Fax
240. ts derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group 21 1 Before Using the Machine Libcurl FreeBSD COPYRIGHT AND PERMISSION NOTICE Copyright c 1996 2006 Daniel Stenberg lt daniel haxx se gt All rights reserved Permission to use copy modify and distribute this software for any purpose with or without fee is hereby granted provided that the above copyright notice and this permission notice appear in all copies THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY FITNESS
241. tween ascending and descending order 155 7 Job Flow Sheets 4 To view the details of the job flow sheet select Details to display the Details screen Load your document in the document feeder or on the document glass Details Close Name Forward to customer a EJ Last Updated 2002 4 6 810 AM Target Scan Jobs Owner Smith Save in Local Machine 6 Press the lt Start gt button to start scanning the document Job Flow Sheets This section describes the features available on the Job Flow Sheets screen Sheet Filtering This feature allows you to filter the job flow sheets listed on the Job Flow Sheets screen and display only those that meet the specified conditions 1 2 Select Sheet Filtering on the Job Flow Sheets screen Select the required options Job Flow Sheets Refresh Name a Forward to customer J Legal J Print List J Private J To Accounting J 00000 Sheet Filtering 9 Scan Jobs T en Search by Keyword Change Settings D Select Keyword Search by Name NOTE For more information on this feature refer to Sheet Filtering in the Send from Mailbox chapter on page 153 Details This feature allows you to view the details of a job flow sheet selected on the Job Flow Sheets screen It also allows you to copy delete or edit the selected job flow sheet depending on its owner
242. tween uppercase and lowercase letters More Characters Displays symbol keys on the screen For information on using symbols in fax numbers refer to Special Characters on page 84 Selectthe Standard Characters button on the displayed screen to return to the standard keyboard screen 83 4 Fax Backspace Deletes the last character entered Relay Broadcast You can use the machine s relay broadcasting feature to send a document to a remote machine which then sends the document to multiple destinations registered in the remote machine for speed dialing This can reduce transmission cost when the destinations are out of town or located in another country because you only need to send the document to the broadcasting machine The remote machine that broadcasts your document to multiple destinations is referred to as a relay station You can specify multiple relay stations or even ask the first station to relay your document to the secondary relay station which then broadcasts the document to other destinations The following methods are available for relay broadcasting Fax Signals The machine provides a unique method only for Xerox machines that have the relay broadcasting feature Before sending a document the remote machine that broadcasts your document needs to be registered as a relay station in a speed dial code on your machine For more information on registering relay stations for speed dialing refer to the Setups ch
243. u need to insert a pause in a fax number for example when using a calling card press the Dial Pause button When dialing manually Dial Pause is not required You can simply wait for a voice prompt and proceed accordingly For more information refer to Special Characters on page 84 4 Enter an E mail Subject and Message for Internet Fax Only You can enter an e mail subject and message for Internet Fax transmission For details refer to Subject on page 91 and Message on page 9f 5 Start the Fax Job 1 Press the Start button to send E x o the documents A Q O O O You can select Next Original O _ OD displayed on the touch screen during O scanning to indicate there are more original documents to scan This O S allows you to scan several O DOS ES lt Starnt button documents and transmit the data together as a single job SS uuo While your fax Internet Fax is being processed if the document feeder or document glass is ready you can scan the next document or program the next job 81 4 Fax 6 Check the Status of the Fax Job 1 P ress th e lt J ob Status gt b utton Active Jobs Completed Jobs Y Secure Print Jobs amp More on the control panel to display owe Name Status the Job Status screen C NB PERS The queued fax job will be displayed ne If the job is not displayed on the M screen it may have already
244. ur e mail address the sender s address to an address entry field 1 Select Add Me on the Add Me Cancel Save E mail screen 2 Select the required option O 3 Select Save Qe To Adds the sender s address in the To field cc Adds the sender s address in the CC field BCC Adds the sender s address in the BCC field The address entered in this field is not displayed on the message received by the recipient From This feature allows you to view or change your e mail address the sender s address When the authentication feature is not used the From field displays the machine name if set up or the machine s e mail address When the authentication feature is used the From field displays the e mail address registered for the logged in user By default the e mail address cannot be changed on this screen For information on how to change the sender s e mail address refer to the E mail Internet Fax Service 122 E mall Settings or Authentication Security Settings section in the Setups chapter of the System Administration Guide The following describes how to change the sender s e mail address when it is editable on this screen 7 Select From on the E mail screen 2 From the pop up menu displayed select an option Address Book E mail General Advanced Layout E mail Options Settings Settings Adjustment Name E mail Address il s 2 New Pa B J
245. ursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Product Safety Certification UL CB This product is certified by the following agency using the safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 NEMKO 1EC60950 1 ed 1 Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes XEROX s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 15 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council
246. uum A aa 38 115 Scan to PC basic features 125 scanning both sides of the document 129 enhancing images neeesser 132 erasing edges and margin shadows 136 facing pages onto separate sheets 135 file format ccoo 140 file name conflicts sssssss 143 filename for saving specifying 143 FTP SMB transfer protocol selecting 126 general settings n rreren 128 image quality 131 Job status ccoo id e odes 118 ley OUt ia 134 loading documents esses 116 manual size input ssssssssssss 136 mixing different sized originals 136 original size siera oa aia eee AAAA 136 output format 139 photographs sss 131 procedure rnt eee todos 115 180 quality of original selecting 129 resolution tis 96 134 saving in a mailbox seeen 124 saving on a network server ssec 124 saving scanned data sssssss 118 Scan contrast arenen innii aLi 132 scan density 132 scanning ratio sssee 137 selecting the features ssssss 116 sending documents using FTP SMB protocols ae iE e N eode e 125 sending in sections eeen 142 server specifying using the Address Book 127 specifying image compression ratio 139 starting a job
247. v Size AJO Batch Print Off Document Name Document 1 Quantity 1 Set s Date amp Time 2001 2 2 303 AM Paper Supply Auto Peper Pages 2 Sided Print 1Sided Ero Staple No Staple eae Hole Punch No Punch Change Document Name Allows you to edit the name of a document This option is available only when a single document is selected on the Document List screen Print Settings Displays the Mailbox Print Settings screen For more information refer to Ma box Print Settings on page 149 148 Send from Mailbox Delete Deletes the selected documents Print Prints the selected documents Mailbox Print Settings This feature allows you to change the various document print settings 1 Select Print Settings on the Mailbox 002 Print Settings Cancel Print Delete screen a a go etis uto Paper Select 2 Sided Printing Output m Sided M EUM Center Tray Batch Print Prints multiple documents as a single job The documents are printed in the order they were selected Quantity Selects the number of copies to print Paper Supply Selects the paper tray from which to print 2 Sided Printing Selects Flip on Long Edge or Flip on Short Edge for 2 sided documents Output Selects a stapling and or hole punching option and the output paper tray The Finisher tray is automatically selected if a stapling and or hole punching option is selected NOTE The output options
248. ver Fax service the e mail settings configured in the System Administration mode apply to faxes sent via the Server Fax service The following e mail settings however do not apply to Server Fax Read Receipts Reply To Encryption and Digital Signature 71 Make sure that the Server Fax service is enabled 2 Press the All Services button on the control panel 3 Select Fax on the All Services Fax Een Papa Fax Options screen Select the Fax tab if not displayed already B i Speed Dial Name Fax Number J Address Book New Recipients This feature allows you to enter one or more fax destinations using a screen keyboard 7 Select New Recipients on the si AW Fax screen Cyexgc JO JO Jos JCs JC E Backspace 2 Select keys on the screen to r D IESIESTESIESIESIESTESTESTESIESTES enter the required information su Je JC Jie OJO JO O ECO E sr 3 Select Close More Characters J Space J Add Allows you to enter a new address The maximum number of destinations that you can designate at one time is 50 Tone Switches between pulse dialing and tone dialing Shift Switches between uppercase and lowercase letters 92 Specifying Server Fax Destinations More Characters Displays symbol keys on the screen For information on using symbols in fax numbers refer to Special Characters on page 93 Selectthe Standard Characters button
249. x Enables the confidential mailbox or polling feature by storing the scanned documents into private mailboxes For more information refer to Scan to Mailbox n the Scan E mail chapter on page 124 Send from Mailbox Allows you to confirm print or delete the documents in a mailbox It also allows you to change or release linkage with a job flow sheet and execute the linked job flow sheets For more information refer to the Send from Mailbox chapter on page 147 Job Flow Sheets Allows you to execute a series of actions on scanned documents using a job flow sheet created on a networked computer For more information refer to the Job Flow Sheets chapter on page 155 Custom Services Allows independent software vendors and partners to develop customized programs to access directly from the machine Users can enter their authentication login at the machine and access a set of features and options designed specifically for their business needs Refer to Xerox Extensible Interface Platform XEIP in the Appendix chapter of the System Administration Guide on how to set up this feature 38 Power On Off Stored Programming Allows you to store frequently used settings as a program and recall them with just one button This service is not available on the All Services screen by default but can be displayed by the System Administrator For instructions on how to display the service on the All Services screen refer to the System Adm

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