Codex DVR Onboard S
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1. 0 6 Loading and unloading media 9 9 he Main Menu 10 10 Work Templates 10 11 From and lo Expressions 14 P EE AA E O N AAE ONA 10 18 ask Scheduler 34 14 98 19 RC 48 777777777773 90 99 18 Special configuration files sysconfig n 09 18 Using media with clashing name 06 20 Backing up and clearing the Vault database before a new project Of 21 Using keyboard and mouse with the Vault 99 ADMINISTRATOR GUIDE 1 Introduction Welcome to this guide for the Codex Vault a next generation modular solution for backup archive and dailies production that supports a range of digital camera systems An Administrator will set up the Vault and create User accounts for a specific project The Administrator could be a data workflow specialist and the Users could be members of the camera team The workflow for the project may involve several Tasks e g copying backing up making reports and the Administrator can design Work Templates which run the Tasks in a given order when these Tasks are running they are grouped together as a Job The User s operate the Vault and complete the Tasks guided by a series of on screen prompts Depending on the size of the production the Adminis2. This screen will then be shown Codex Vault Ul Audio sync completed successfully When an audio sync 15 done a new version of the shot is created with the sync d audio The original shot remains and will have original ADMINISTRATOR GUIDE added to the end of the shot name as shown at the bottom right of this image Codex Vault ea gi mmn 4 71 KAARE i br r IEEE 1 10 1 1 1ch 48 0kHz 24 bit 1 CODEX VAULT REV 2201 13 PAGE 45 14 3 Filter in Library The Filter option in the Shot Library allows you to limit the shots that are visible This is done by applying a filter based on metadata This can be useful if you want to view or edit metadata on multiple shots that share common metadata e g all the shots from a Roll Click the button to choose a metadata item to filter on Codex Vault 13 00 46 UTC Info Filter Select All Clear Selection User Admin At the top of the list are the options to Filter on Datapack physical media and Filter on Source MUL if there is material from multiple MULs a single media this is most likely with a Transfer Drive or the Internal Storage ADMINISTRATOR GUIDE Codex Vault Ul 13 01 32 UTC Select All Clear Selection Viewing Main Library Vault Codex 3 4 300005 Vault Codex 2 001 01 Filter on Source MUL 001 Alexa Active Height
3. USB 2 0 25 SoD 1 8 SSD In the settings for the Generate Task specify an in the Directory field if you want to write files to an external drive Codex Vault UI Generate Task 10 51 23 UTC File type Audio file type Directory First frame Niece All Lut FPS Burn in Roll transform Compression Conv Quality User Admin 4 Close Settings Panel Use of the symbol means when the Generate Task runs the User will be asked to select from a list of external drives that are connected If the mounted device directory is always the same then the exact path can be specified in the Directory field when setting up the Generate Task Click the symbol to choose a directory ADMINISTRATOR GUIDE A top level directory will always be created the drive used for the Generate Task which is given a unique name based the date and time the task was started in the following format Generate Task Select destination directory HFSplus mnt Vault 1 generate_DDMMYY_HHMMSS Codex Vault Ul hfsplus Per shot files such as mxf or mov will be copied into a Roll folder within the main generate folder generate 20121211 174353 generate 20121211 175650 generate 20121211 180417 generate 20121211 180551 20121211 180805 generate 20121211 182048 generate 20121211 182521 generate 20121211 1
4. for the project When using Codex Onboard 5 or M recorders this setting on the Vault should be set to match the Setup gt Slate gt Shot naming rule on the recorder s This is important when metadata is being edited on the Vault so that if an individual metadata item e g Take number gets changed the overall Shot name will also get updated correctly Codex Vault UI Settings gt Project 13 06 36 UTC Shot naming rule Scene Take User Admin ADMINISTRATOR GUIDE 16 2 Users This screen is used for managing user accounts ix Codex Vault UI Settings gt Users 13 06 41 UTC Info Mmm User Admin rn Add a New User When logged in you can delete other accounts but not your own account To create additional user accounts select Add a New User Complete all possible fields and then highlight the Administrator button if the user should have administrative privileges Then select Save amp Finish 16 3 Network Click to choose if the Network port is Static or DHCP When set to static you must manually enter the rest of the settings When set to DHCP the Vault should be connected to a DHCP server and it will be assigned network settings automatically Click the Info button top right from any screen to view the network IP address of the Vault ADMINISTRATOR GUIDE o Codex Vault UI Settings gt Network 13 06 49 UTC Info Network Port 1 DHCP Default Gateway Link Up hh
5. AV Sync gt Audio Files 12 03 34 UTC Audio File Name Sound Roll Timecode Duration 001 wav 001 12 11 04 00 9 5 5 002 wav 001 09 36 46 13 48 secs 0O03 wav 001 09 39 35 24 15 secs Go Back Remove Fetch More Auto Sync All ADMINISTRATOR GUIDE Click the Auto Sync button and the audio files will be sync ed to your shots based on timecode Codex Vault UI AV Sync 12 52 23 UTC 1 Audio File IC 13 31 13 11 Embedded audio ich 48 0kHz 24 bit Chan 1 Press the Play shot button to check the sync has been successful You can step through using the Forward 1 frame and Back 1 frame buttons to confirm this with accuracy If the sync is not accurate look at the image and line up the Playhead with the clapper frame Then use the Slip audio forward or Slip audio back buttons to slip the audio in 0 25 frame increments to line up the Audio playhead with the clapper peak on the waveform Now when you play the shot the audio and video should be sync d If required you can use the Zoom in waveform and Zoom out waveform controls for greater accuracy If there is more than one audio file matching to a particular shot click the More button to choose which audio file to sync Once the sync on all shots has been checked press the Finish Sync button and then Confirm to finalise the changes ADMINISTRATOR GUIDE Codex Vault Ul Apply audio sync changes to 1 shot 1 01 Audio file 1 10_ 01_1
6. Setting this as a Work Template is shown below o Codex Vault UI Template Builder 10 39 39 Check and Dual Clone Capture Drive 6114 Automatically Manually Media Check Media Check iMediaPort Vault Codex data pack 1 acum MediaPort Vault Codex data pack 1 User Admin Add Task ADMINISTRATOR GUIDE 12 4 Archive Task The Archive Task performs a Backup and Verify operation of data to tape using the LTO5 drives in the Vault The tapes are formatted as LTFS Linear Tape File System which is an open standard By default the system will do either a dual tape archive This can be changed to a single tape archive by editing a system configuration file For more information on changing this system configuration contact Codex support After adding an Archive Task to the Template select Settings The Target should be LTFS and the Operation can be Backup Backup And Verify or Verify The Backup And Verify option copies the files and then does a byte for byte verification by comparing what is on the tape to the original data This is the recommended setting If Backup is used then the Verify option can be used later and this compares what is on the tape with md5 checksum files that were created from the original data These md5 files are stored on the Vault therefore the Verify must be done on that machine oet the Frame Rate to be correct for the project This is very important
7. Vault Onboard data pack is correct whilst VaultOnboarddatapack is not correct 4 The asterisk symbol can be used to mean anything For example MediaPort This can be useful if for example you want to set up a Work Template to run automatically when media is loaded in any port and the user will then be asked to choose the port Or you could be more specific MediaPort Vault Codex This could be used to run a task on media loaded into any of the Capture Drive ports Here are some more advanced rules 5 After specifying the Mediaport name you can combine other parameters with the following operators and or not For example MediaPort Vault Codex and MediaEmpty 1 6 You can use brackets in the expression too For example MediaPort Vault Onboard data pack or MediaPort Vault Codex data pack 1 and MediaEmpty 1 This could be used for example to run a Media Clone on an Onboard Datapack or Capture Drive in port 1 only if it was empty 7 The MULList option operates a bit differently In order for a task to process the same group of shots as the previous task use Previous TaSkKMULList in a syntax like this MediaPort Vault internal 1 and MULList Previous TaskMULList 8 In order for a task to process the same group of shots as the intial task use Initial TaskKMULList in a syntax like this MediaPort Vault internal 1 and MULLis
8. a type of Codex Storage device generally used on the Vault to clone from a Datapack or Capture Drive Work Template a set of Tasks that form part of the workflow ADMINISTRATOR GUIDE 3 Product Elevations Top Elevation Showing touchscreen interface and LED Status ring Right Elevation EJECT LEVER CAPTURE TRANSFER DRIVE PORTS ONBOARD DATAPACK PORT STORAGE LT05 DRIVES 1 amp 2 ADMINISTRATOR GUIDE Left Elevation 25 SSDPORT 1 8 50 GIGABIT ETHERNET PORT USB PORTS x 2 SxS PORTS x 2 POWER ON OFF EXPANSION SLOT Rear Elevation DC Power Input 20 34V SAS port SAS PORT DC POWER INPUT 20 34V ADMINISTRATOR GUIDE Front Elevation MODULE LOCKED MODULE INDICATOR LOCK GREY LOCKED SCREW GREEN UNLOCKED 4 Modules There are several modules that can be used to build a Vault system These are e Process module this allows loading of various media such as Codex Datapacks Capture Drives and Transfer Drives SSDs and SxS cards It also includes a removable base that goes at the bottom of any Vault system e Storage module this contains additional RAID storage that is used as intermediate storage for data prior to archiving and or file generation Archive module this contains two LTOS drives that can be used to make backups The Process module can function alone but other modules can only be used with the Process module IMPORTANT only di
9. apart from the first task Codex Vault UI Template Builder 16 43 56 UTC Name Generate and Archive Start Automatically MediaPort Vault internal 1 MediaPort Vault internal 1 User Admin _4 Add Task By default the first Task must finish before the second Task begins and the second Task must finish before the third Task begins and so on This new setting on the right of the screen shows which Task must finish before that particular Task can begin By changing this setting to None it means the Task does not need to wait for a previous Task to complete ADMINISTRATOR GUIDE Codex Vault UI Template Builder 16 44 16 UTC Generate and Archive Seu Automatically Manually From MediaPort Vault internal 1 From MediaPort Vault internal 1 User Admin Add Task Now the Generate and Archive Tasks can run from the Internal Storage in parallel 19 Using media with a clashing name The Vault keeps a database of all the Capture Drives and Datapacks media that get loaded When a Task is started the Vault will check that the name of the media being used does not clash with any media that has been loaded previously If a clash is detected you will be given the opportunity to rename the media before proceeding It is strongly recommended to rename the media at this stage If this is not done there is the possibility of files with clashing Roll and Timecode information bei
10. Server Version 2012 r2 2802 Serial number 1033 Copyright Codex Digital Limited 2003 2012 IP Address 10 82 95 92 System Key 1ED1 AF3C 67EF CD29 Licence ID 00171033 i Licence Expiry Never Licensed Features SW 2000 iD 218318672 ADMINISTRATOR GUIDE With the Vault connected to network click Start 9 digit ID should be displayed in the Remote Connection box From another computer you can then run the TeamViewer software and enter this ID and the password codex to connect to the Vault Press ctrl T on your keyboard to disable the touchscreen on the Vault 50 you can use your keyboard and mouse via TeamViewer 18 Special configuration files sysconfig some features are available on the Vault that are still in a beta phase To access these features a beta agreement needs to be in place with Codex and a configuration file called a sysconfig needs to be present on the Vault The AV Sync and Parallel Tasks features require this sysconfig file Please contact Codex support to gain access to these features 18 1 Parallel Tasks With the Parallel Tasks feature enabled the Vault can use media for more than one task at the same time For example the Internal Storage could be used for both a Generate and an Archive task at the same time We will look at an example of how to set this up With the sysconfig applied when making a Work Template there is an extra setting to the right of each Task
11. also to allow a different user to log in Power Down Vault to initiate the shutdown process Alternatively press the Power Button on the side of the Vault which will bring up the option to power down the system The system cannot be powered down if there are active Tasks 10 Work Templates select Work Package Templates This is where the Administrator can create and view the different Work Templates on the Vault system The Work Templates define the workflow for the Vault on a project and therefore setting up the Work Template s is an important responsibility of the Administrator Note if a User is not an Administrator they cannot edit the Work Templates The Work Templates screen will initially be empty ADMINISTRATOR GUIDE Codex Vault UI Work Templates 17 18 04 UTC Re User Admin y Create a New Template 10 1 Creating a Work Template Select Create a New Template and the Template Builder screen is shown Codex Vault UI Template Builder 17 22 39 UTC Flats enter the work template name gt Sele Automatically Save amp Finish Check User Admin Add Task At the top of the screen you can edit the name of the Work Template normally to something self explanatory e g Check and Archive Capture Drive The Work Template can be set to start Automatically Manually or both Simply highlight the setting in blue that is required When set to start Aut
12. dpx bmp jpg ari rmf avi mov mxf 3D DNxHD mxf Audio file type For still image files this setting determines if associated audio is also generated files contain only audio BWF files also contain timecode and roll metadata None v v v v v v v wav v v v v v v v v v BWF v v v v v v Directory Set the directory that the files will be exported to here This is typically to an external drive connected to the Vault Leave this blank to choose from mounted volumes when the Generate task begins First frame Leave this field blank to generate files for entire shots If required a value can be entered here to start generating files from a specified frame number in the shots lt User Input Value gt v v v v v v v Num frames Leave this field blank to generate files for entire shots If required a value can be entered here to only generate files for a specified number of frames in the shots User Input Value v v v v v v v Lut Specify the Lut s to apply to files here The software supports a range of LUT file formats detailed in the LUTs Guide lt User Specified Lut gt v v x x v v v Scaling Images can be scaled for some file types if required Scaling can be done either to a factor of the original image size or to a specified width and height None v v x x v v x x Scaling factor specified v x x v v x x Fixed size specified v v x x v x x Scale factor Choose the required Scale Factor here 1 2 v v x
13. port to the Internal 1 Storage Module 11 1 Full options for From and To Expressions The options for these expressions are MediaPort MediaPort can be Vault Onboard data pack Vault Codex data pack 1 Vault Codex data pack 2 Vault Codex data pack 3 Vault Codex data pack 4 Vault internal 1 Vault internal 2 This diagram shows how the MediaPort names correlate to the physical ports on the Vault VAULT ONBOARD DATA PACK VAULT CODEX DATA PACK 1 VAULT CODEX DATA PACK 3 VAULT CODEX DATA PACK 2 VAULT CODEX DATA PACK 4 MediaEmpty MediaEmpty can be 91 This is used with the output expression to only copy to empty media A value of 1 means the destination 15 required to be empty before copying Previous TaskMULList Previous TaskKMULList can be used when there are several tasks grouped together a Work Template A task will process a group of shots and the use of PreviousTaskMULList in the From expression for the next task means this will also process the same shots Use of Previous TaskKMULList in expressions is detailed in the next section InitiallaskKMULList InitiallaskMULList can be used when there are several tasks grouped together a Work Template The first task will process a group of shots and the use of InitialTaskMULList in the From expression for any subsequent tasks means they will also process the same shots PreviousTasklnputMUL PreviousTaskInputMUL can be used when there are several t
14. rt 10 82 95 48 WELL 255 255 255 0 1082951 M EM 193 203 80 90 M M 193 203 82 66 User Admin 16 4 System Codex Vault UI Settings gt System 13 06 55 UTC Info re Logs Settings Default level Save Feature Licensing C7 17 6008 776F 4607 Licence ID SW JPEG2000 SONYRAW Licence Expires 2012 12 10 13 06 55 Timezone User Admin yr This screen is used for saving system log files adding feature licences and adjusting the system date time If logs are requested by Codex support they will specify if they require Default level or Full level logs To save the logs to a USB stick plug it in and then click the Save button and a file browser will appear Choose the USB stick and then click Select to save the logs If you don t have a USB stick available choose use the tmp directory on the Vault system disk to save the logs to To access logs saved locally on the Vault the root samba share can be used It is recommended to only allow more advanced users to do this as deleting or moving files when connected to the Vault in this way can stop the system from working For further details on connecting to samba shares refer to the Codex guide Getting Logs and Loading LUTs Burn Ins and sysconfigs If you have been issued a licence key by Codex for a specific software feature use the Add Licence button and copy paste the licence key into the b
15. running using a resource e g a particular media then you cannot start another job that will use the same resource This behaviour can be changed with a special system configuration file to allow parallel tasks See the Appendix for details The list of Jobs on the Task Scheduler screen is cleared when the Vault is restarted Tasks that belong to the same Job are colour coded for clarity The Clear Completed and Clear Pending buttons can be used to remove jobs from the Task Scheduler that have a status of completed or pending This can be useful to simplify the screen if lots of tasks have been running The Vault cannot be powered off when there are tasks running Wait for the tasks to finish or cancel them before powering off Ensure a reliable power source because if power is lost during the middle of a Job it will have to be started again 13 1 Manual Jobs When a Work Template is set up to be triggered manually it is available on the Manual Jobs screen and the User can press Start to begin any job ADMINISTRATOR GUIDE U o Codex Vault Manual Jobs If the required media 15 not available to start a manual job then an error message will be displayed 13 2 Alerts View If there are Alerts that require a response from the User than an alert button is shown on the Task Scheduler screen ODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 x Codex Vault Task Scheduler 11 27 39 Job Media Check Cap
16. the Codex ports The loading process will begin and during this time the LED on the Capture Drive will flash blue When the Capture Drive has loaded the LED will flash green Reading Writing the LED will be solid green when reading writing Unloading go to the Storage screen of the Vault User Interface select the Capture Drive and press Eject While the Capture Drive is unloading the LED on it will flash blue When it becomes constantly blue the unloading process has completed Now pull the Capture Drive to remove it from the port ADMINISTRATOR GUIDE 9 The Main Menu You will then be shown the Task Scheduler screen This is where you can monitor the progress of any Tasks that are running so the screen 15 initially empty Select the blue Codex ring at the bottom of the screen to bring up the Main Menu the blue Codex ring is available from any of the main screens of the user interface Codex Vault Ul User Admin Clear Completed Clear Pending Manual Jobs Alerts View The Main Menu provides access to the following Task Scheduler to monitor the status of Tasks Library to edit metadata play a preview of loaded shots and sync audio Storage to view details of the loaded media Work Package Templates for setting up the project Work Templates Settings for creating deleting user accounts and other system settings Lock Vault to prevent unauthorised people from using the Vault Log Out as above but
17. the user does not agree with the results of the Media Check The Vault will not proceed with subsequent tasks in that Work Template 12 2 1 Media Check Information The Media Check always provides the following information CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 19 MUL this is the Media User Label for the media that is being checked followed by the media location in brackets MULFilter if a selection of shots are included based on their MUL this is shown here Num good shots shows how many shots from the total have no issues detected Num good frames show how many frames from the total have no issues detected Depending on what is found during the Media Check some of the following information may also be displayed These messages are for information and no action is required All shots have same video format All shots have same audio format All shots have same timecode format No audio These messages may or may not be expected depending on the project WARNING X different video formats WARNING X different audio formats WARNING X different timecode formats These messages provide warnings that are important to prevent issues in post production WARNING X Y shots have timecodes which clash with other shots WARNING X Y shots have timecode clashes if normalised to 24fos SMPTE WARNING X Y shots have timecode breaks repeats WARNING X Y shots names are not unique The image below shows a Media Check where iss
18. x v v x x 1 4 v x x v v x x 1 8 v v x x v v x x 1 16 v v x x v v x x Scale width Specify the required image Width here lt User Input Value gt v v x x v v x x Scale height Specify the required image Height here lt User Input Value gt v v v x x v v x x FPS This should generally be set to the project rate Otherwise files will be generated at the Natural shooting frame rate which may vary causing issues in post production 23 98 v x x v v v v v 24 00 v x x v v v 25 00 v x x v v v 29 97 v x x v v v v v v 30 00 v x x v v v v 41 95 v x x v v 48 00 v x x v v v v 50 00 v x x v v v v v v 59 94 v x x v v v v x v 60 00 v x x v v v x Natural x x v v v v Interlace This option can be used to create Interlaced mxf files No x x x x x x x v v Yes x x x x x x x v 4 Burn in Specify the Burn in to apply to files here There are preset Burn ins for Masking Timecode Shot Roll etc Users can also refer to the Burn Ins Guide to create custom burn ins lt User Specified Burn In gt v v v x x v v v Roll transform This option can be used for multi channel shots Stereo rig or A B cameras to a Codex recorder so that files for each camera have unique Roll metadata in the file header Append Channel ID v v v v v v v v v Prepend Channel ID v v v v v v v v v Compression Select the compression codec used for editorial dailies files here See the section Compression Quality sett
19. 83248 generate 20121211 183423 _ ARRIRAW generate ale JPEG 1620p Bayer_23 mov 1620p Bayer_24 mov 1620p Bayer_25 mov 1620p Bayer_29 mov 1620p Bayer_30 mov 1620p Bayer_48 mov l620p Bayer 50 maov For per frame files such as ari or dpx the generate folder will contain a folder for each shot and the individial files will be in these folders 8 generate 20121211 174353 generate 20121211 175650 generate 20121211 180417 generate 20121211 180551 generate 20121211 180805 generate 20121211 182048 generate 20121211 182521 generate 20121211 183248 generate 20121211 183423 r 3 j L 1620 _23 gt 1620p Bayer 24 1620p Bayer 25 1620p Bayer 29 71 1620 30 71 1620p Bayer 48 1620p Bayer 48 1 71 1620 50 1620p Bayer 59 P 1620 23 00000 ari 1620p Bayer 23 00001 ari 1620p Bayer 2 3 00002 ari 1620 23 00003 ari 1620p Bayer 23 00004 ari l620p Bayer 23 00005 ari 1620p Bayer_23 00006 ari 1620p Bayer 23 00007 ari 1620 23 00008 ari Each Generate Task automatically creates an ALE Avid Log Exchange file called generate ale in the main generate folder The ALE can be used to bring all the original shot metadata into Avid CODEX VAULT REV 2 MOD 01 13
20. Alexa Active Left Alexa Active Top Alexa Active Width Alexa Colour Version Alexa Lut Name User Admin The rest of the column on the left shows all metadata that is stored with the shots Click on one of these to enter a value For example if we just want to see the shots from scene 2 we would scroll down and enter this value next to the Scene metadata item Codex Vault UI ibrar 13 03 15 UTC VAULT is idle Selected 0 of 12 Tota 32 Fiter Viewing Main Library Filter Scene 2 Production Company Production Scene ShootDate Name Shutter Angle Sound Roll Source Camera ID Source Shot Creation Time Source Name User Admin Then click the button to return to the Library View and click the Filter button to only show shots that match the filter Click the Filter button to turn the filter on and off Values can be entered for multiple metadata items and shots will only be shown that match the values entered for all items Shots will be locked against editing during a Job such as an Archive Clone or Generate When shots are locked in the Library a padlock icon is shown over the shot thumbnail 15 Storage The Storage screen allows the User to view general information about media that is loaded in the Vault The Volumes section shows details of the volumes that are loaded including their name formatting type location status and the free space Before physically removing a storage de
21. Centre xml Timecode TopLeft xml Timecode TophRight xml Codex Vault UI Generate Task 10 57 32 UTC File type Audio file type Directory First frame Num frames All Lut EXExposurelndex _EE_codex3d lut Scaling 8 FPS Burn in Roll and Shotname TopLeft xml Timecode Bo Compression 8 LOW User Admin Close Settings Panel ADMINISTRATOR GUIDE 12 6 Media Sign Off Task The Media Sign Off task should be configured to run when all required tasks have completed with a given media It provides various PDF reports for the media and also means a Media Clear task can be run The software will display a prominent warning if a Media Clear is attempted before a Media Sign Off task has been completed The Media Sign Off task provides the following prompt Codex Vault Ul 11 01 01 UTC User Admin Minimise The Media Sign Off task has a range of options Media Report provides a PDF report with a summary on the contents of the media and the history of jobs tasks that have been carried out with the media Job Report provides a PDF report on the current running job that the media is involved in Shot Report provides a PDF report of the shots on the media with key metadata such as Roll Timecode Duration File size and Format Here is an example of a Shot Report ADMINISTRATOR GUIDE Codex Vault UI Sign Off Shot Report 11 08 43 arian
22. Codex USER GUIDE VAULT S ADMINISTRATOR GUIDE REVISION 22 01 2013 Safety Warnings Please observe any warnings and follow all instructions Do not use this equipment near water and clean only with a dry cloth Do not block any ventilation openings Install in accordance with the manufacturer s instructions Do not install near any heat sources such as radiators heat registers stoves or other equipment including amplifiers that produce heat Do not expose to excessive vibration or drop this product Do not defeat the safety purpose of the polarised or grounding type plug A polarised plug has two blades with one wider than the other A grounding type plug has two blades and a third grounding prong The wide blade or the third prong is provided for your safety If the provided plug does not fit into your outlet consult an electrician for replacement of the obsolete outlet Protect the power cord from being walked on or pinched particularly at plug ends convenience receptacles and the point where they exit from the equipment Only use attachments accessories specified by the manufacturer Use only with the cart stand tripod bracket or table specified by the manufacturer or sold with the equipment Unplug this equipment during lightning storms or when not in operation for long periods of time Hefer all servicing to qualified service personnel Servicing is required when the equipment has been damaged in any way such
23. PA Ap 2 C32 12 5 3 Compression Quality Settings When using ProRes 422 or DNxHD compression there is a Compression Quality setting available Below are details on how this setting relates to the compression codec that is used ProRes 422 DNxHD 422 E e eese OO oa oro owas Using High Compression Quality the DNx codec will be 8 bit for source material that is captured as 8 bit The DNx codec will 10 bit for source material that is captured as 10 bit or higher Medium and Low Quality will use an 8 bit DNx codec DNxHD 444 23 98 24 DNx360x 29 97 30 DNx440x When mxf files are generated for any shots with audio there will be a video mxf as well as audio mxf files For example if shot 1 1 001 has two audio channels then generating an will result in three files 1 1 A001V1 mxf 1 1 A001A1 mxf 1 1 A001A2 mxf These video and audio mxf files contain metadata so that when they are loaded into an Avid edit system they will be linked automatically As well as image audio files the Vault can also generate some metadata file types CodexShot xml these files are generated per shot and contain a wide range of metadata that can be used in post production with custom tools FinalCut xml this file is designed to allow easy organisation of mov files in FCP There is one file ge
24. ar Task this process deletes data from a specified media Media Check Task this process checks media for number and length of clips and also valid timecode and roll information It produces a report for the user including a summary of any issues that have occurred Media Sign Off Task this process should be run on media once all other required tasks are complete and marks that all required tasks are completed with media so it can be cleared Media Verify Task this process checks that disks in media are readable and that CRC32 checksums are correct Metadata information that relates to the image data such as timecode roll Exposure Index White Balance Comments etc Metadata is always carried through the system where possible into different file formats MUL when media is formatted it is given a MUL Media User Label Shots recorded to the media then belong to this MUL which can be though of as a group of shots The Vault then processes shots in these groups for operations such as cloning and archiving Network a connection between computer systems the most common type of which is Ethernet Reel a metadata property of shots with multiple shots being recorded to the same reel Roll equivalent to Reel Shot equivalent to Clip SxS card a type of solid state media used in the ARHI Alexa camera Task one of several possible processes that can be performed on media such as a Clone or Archive Transfer Drive
25. as power supply cord or plug is damaged liquid has been spilled or objects have fallen into the equipment has been exposed to rain or moisture does not operate normally or has been dropped To reduce the risk of fire or electric shock do not expose equipment to rain or moisture To avoid electrical shock do not attempt to open this equipment Refer servicing to qualified personnel only Disclaimer Codex products are continually developed to remain at the forefront of the industry and as such the information in this guide is subject to change without notice Whilst Codex endeavour to ensure that all documentation provided is correct at the time of writing this document is not guaranteed to be error free Codex does not assume responsibility for issues or losses due to misinterpretation of the information in this document errors in this document or incorrect configuration or installation of the equipment described herein Please report any errors found in this document to support codexdigital com oupport and Servicing For assistance with your Codex Vault S please contact support codexdigital com For servicing please contact service codexdigital com ADMINISTRATOR GUIDE Contents safety Warhings s ttti 2 2 INE nil RR 1 Fe AMD J 4 d nr Elevating erm UN 0 0
26. asks grouped together in a Work Template A task will process a given media and the use of PreviousTaskInputMUL in the From expression for the next task means this will use that same physical media Use of Previous TaskInpoutMUL in expressions is detailed in the next section PreviousTaskOutputMUL Previous TaskOutputMUL can be used when there are several tasks grouped together in a Work Template A task will utilize a specified media to output to and the use of PreviousTaskOutputMULj in the From expression for the next task means this will use that same physical media Use of PreviousTaskOuputMULj in expressions is detailed in the next section ADMINISTRATOR GUIDE 11 2 Syntax for From Expressions When specifying the From or To expression it must be written with the correct syntax If spelling case or spacing is incorrect then it will not work The software will not warn you if the syntax of the expression is wrong Here are some basic rules 1 You must at minimum specify MediaPort followed by an equals symbol and the name of the port in quotes Examples are MediaPort Vault Onboard data pack MediaPort Vault Codex data pack 1 2 There are no spaces between the words in MediaPort and the M and P must be capitalized with other letters lower case For example entering Media port will not work 3 When specifying the name of the MediaPort there are spaces between the words For example
27. ber of shots and frames on the media Provides a summary of the video audio timecode formats on the media Checks for duplicate timecodes Checks for duplicate shot names Reports any issues found during these checks In the example shown below the video format information displayed means CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 18 2178 Image height and scan format 8 7 RGB Bayer The otter possibly ie Y meaning Yooo If the media being checked contains shots from multiple Rolls the user will be asked to select which of these Rolls to include in the media check Here is an example of the results from a Media Check task Media Check Task This shows a Media Check where no issues have been found The User could optionally press to view the Shot Library as described in the later section where they can check metadata view on screen playback and sync audio They can then proceed by selecting from the given options OK this should be selected if the user agrees with the results of the Media Check The Vault then proceeds with any subsequent tasks that have been configured Not Sure this should be selected if the user is not sure that the results of the Media Check match their expectations The Vault then proceeds with subsequent tasks but any PDF reports produced later will show that the user did not mark the Media Check as OK Cancel this should be selected if
28. cation on the Storage screen and then enter the correct path e g mnt Vault 2 mnt Vault 3 etc to save the report to To access reports saved locally on the Vault the root samba share can be used It is recommended to only allow more advanced users to do this as deleting or moving files when connected to the Vault in this way can stop the system from working For further details on connecting to samba shares refer to the Codex guide Getting Logs and Loading LUTs Burn Ins and sysconfigs 12 7 Media Verify Task The Media Verify Task can be used to Create CRC32 samples checksums for shots if they were not created at the point of recording The Vault can use CRC32 checksums for each frame to verify that media has been cloned successfully Note the Clone Task can also be configured to Create CRC32 checksums on the source media and check these on the destination media during the clone process ADMINISTRATOR GUIDE 12 8 Media Clear Task The Media Clear Task formats the media so that it can be used again When setting up a Media Clear task in Settings you can specify Codex Vault Ul 11 12 22 UTC Yes User sets new label Yes User Admin Close Settings Panel Create new volume Yes or No If this is set to No the media will need to have a Roll created on the recorder before it can be used If this is set to Yes the media will be reformatted with a new Roll number and the additional opt
29. ctBackup This will rename the original localdb to be localdb 20130114 MyProjectBackup and it will remain in the etc codex directory 6 Now enter the following command to restart the Vault reboot ADMINISTRATOR GUIDE 21 Using a keyboard and mouse with the Vault software If you want to use a USB keyboard and mouse with the Vault connect them and then press ctrl T on the keyboard This disables the touchscreen allowing a keyboard and mouse to be used CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 58 Notes 24 hour support line 44 7985 467 665 Codex Digital Limited reserve the right to alter the specification at any time and without prior notice Copyright Codex Digitial Limited January 2013
30. ent 25 of image width 10 opaque Small 10 of image width 100 opaque Overlays a 50 opaque mask to provide the defined aspect ratio There are also 5_Percent_Safe options that move the mask a further 5 towards the middle of the image in all directions Roll_and_Shotname_BottomCentre xml Overlays the Roll name and Shot name at the indicated position on the image Text 15 Roll_and_Shotname_BottomLeft xml white Roll_and_Shotname_BottomRight xml Holl Shotname Shotname TopLeft xml Shotname TopRight xml Holl BottomCentre xml Overlays the Roll name at the indicated position Text is white Holl BottomL eft xm BottomRight xml TopCentre xml Holl TopLeft xml TopRight xml Shotname_BottomCentre xml Overlays the Shotname name at the indicated position Text is white Shotname_BottomLeft xml Shotname_BottomRight xml Shotname_TopCentre xml ohotname TopLeft xml Shotname_TopRight xml Timecode_and_Framecount_BottomCentre xml Overlays the Timecode and Framecount at the indicated position Text is white Timecode_and_Framecount_BottomLeft xml Timecode_and_Framecount_BottomRight xml Timecode_and_Framecount_lopCentre xml Timecode and Framecount TopLeft xml Timecode and Framecount TopHRight xml Timecode BottomCentre xml Overlays the Timecode at the indicated position Text is white Timecode BottomL eft xml Timecode BottomhRight xml Timecode Top
31. ings for details DNxHD 422 x x x x x x v v v DNxHD 444 x x x x x x v v 4 ProRes 422 x x x x x x v x x ProRes 4444 x x x x x x v x x jpeg x x v x x v v v x Compression Quality This setting relates to the selected Compression option See the section Compression Quality settings for details High x x x x v v Medium x x v x x v v Low x x v x x v v v Conversion Quality This option determines the quality of De Bayering Colourspace conversion and Scaling operations High will give the best results but take longer than Medium or Low High v v v x x v v Medium v v x x v v v Low v v x x v v v Audio For editorial dailies files this determines the embedded audio For image sequences this setting determines whether wav or BWF files are generated as Mono or Stereo Mono v v v v v v Stereo v v v v v v DPX This option determines the format of dpx files that are generated Keep Existing Format x x x x x x x x Convert to 10 bit RGB x x x x x x x x Uncompress v x x x x x x x x Convert to 12 bit RGB x x x x x x x x Convert to 16 bit RGB x x x x x x x x 12 5 2 Setting the destination for Generate Task The Vault will auto mount external drives that are formatted with the following filesystems FAT HFS HFS NTFS XFS Drives can be connected to the following ports on the Vault SAS a cable is available to connect up to 4 eSATA devices to the SAS port
32. ion will be available User sets new label Yes or No If this is set to Yes the user will be asked to input a new Roll number for the media If this is set to No the Vault will automatically create a new Roll with a length of 8 characters incremented from the previous Roll number Here are some examples of Roll numbers created automatically by the Vault New volume name created automatically by Vault 00100002 00100003 001 A263 A2630002 If a Media Sign Off has not been completed before the Media Clear then a prominent warning will be displayed as shown below ADMINISTRATOR GUIDE Codex Vault Ul Media Clear Task 11 16 20 UTC O Mc H P M A Minimise 13 Task Scheduler The Task Scheduler is the main screen that the User will interact with on a daily basis It displays progress information about active Jobs Work Templates that are running and information about previous Jobs as shown below ADMINISTRATOR GUIDE o Codex Vault Task Scheduler 11 25 29 UTC M Status All shots checked and OK d Clear Completed Clear Pending Manual Jobs Alerts View Jobs can be paused or stopped if required using the buttons next to the progress bar for an individual job If a Job is
33. iven unique names ADMINISTRATOR GUIDE Any Task can be removed from the Template using the Delete button and the order of the Tasks in the Template can be changed using For all Tasks there is a From field in which you specify the media that is used as the input for the Task where the data is coming from Some Tasks also have a field in which you specify the media that is used as the output for the Task where the data is going to Setting up the expressions for the From and fields is described in the section From and To Expressions some Tasks have an option to Eject Output This means that when the Task has completed the media used as the output for the Task will be ejected from the Vault and it can be safely removed For most Tasks there are Settings that can be chosen Full options for each task type will be described later in this guide Once you have finished defining a Work Template select Save amp Finish If you don t want to save the Work Template select Quit amp Forget It will be added to the list of Work Templates on the system Codex Vault UI Work Templates 10 01 36 UTC Check and Archive Capture Drive Edit Manual Sign Off and Clear Capture Drive Active Edit User Admin Create a New Template From this screen you can select if a Work Template is Active If a Work Template is set to start Automatically then it will only be able to start whe
34. mnt Vault 1 codex ACQUISITION REPORT PRODUCTION CODES AUTHOR Admin 10 Dec 2012 SHOOT DATE 23 Nov 2012 SUMMARY 3 shots 2 020 frames 18 GB 1 mini sec WHITE PEET ROLL SHOT FPS START END TC FRAMES CHANS DIMENSSONS GB BAL pert 1 3 75 08 16 46 13 TEIM 1208 VIAL amm a 12 62 a ADM 1 5 AH 25 24 14 386 WLAL asm 382 5550 n 1 10 AOL 50 1211 0400 12 11 12 45 5 VIAL S85 Lis 250 5 28 Minimise Note all shots must have matching ShootDate metadata in the format YYYYMMDD for this to appear on the Shot report Confirm when the Confirm button is pressed the Vault marks the media as signed off i e all required tasks have been completed and a Media Clear can be carried out without any warnings Cancel cancels the Media Sign Off meaning effectively that the media is not finished with When viewing a report click the button next to the Path field From here the User can select a directory on the Vault to save the report to oelect the Up arrow at the top right corner of the browser to move up from the current directory A good directory on the local file system for saving reports is tmp To save a report first connect a USB stick or external drive The reports will be saved to mnt Vault 1 which is the location of the first external drive that is connected If you have multiple external drives connected you can check their lo
35. n it is Active If a Work Template is set to start Manually then it will only be shown on the Manual Jobs screen when is Active You can also choose to Edit or Delete any Work Template from this screen 11 From and To Expressions In the From and fields for a Task we can specify expressions which are used to define where the source and destination media are loaded We will start by looking at an example of an expression that could be used in the From field for a Media Check Task ADMINISTRATOR GUIDE So Codex Vault UI Template Builder 10 03 35 UTC Info Etats Media Check Capture Drive 1 Quit amp Forget Schw Automatically Media Check Media Check MediaPort Vault Codex data pack 1 User Admin 4 Add Task All Tasks require a From expression that specifies the MediaPort physical location of the media for the Task So in this case the Media Check will run on the media that is loaded in the CODEX 1 port In addition to an input expression the Media Clone Task also requires an output expression in the field as shown here Codex Vault UI Template Builder 10 05 40 UTC Info Clone Capture Drive 1 to Internal 1 Quit amp Forget scl Automatically Manually acum MediaPort Vault Codex data pack 1 IM MediaPort Vault internal 1 User Admin Add Task ADMINISTRATOR GUIDE This Task will clone material from the media loaded in the CODEX 1
36. nerated for all shots that be loaded into FCP along with the media and the software then automatically creates bins for the media ASC CDL xml these files are generated per shot for any shots with CDL Data captured from Truelight TL Onset software They can be used later in post production software to apply the same LUT that was used on set Metadata txt this file is for proprietary metadata and should not be used under normal circumstances 12 5 4 Applying LUTs and Burn Ins The Vault can apply 1D LUTs 3D LUTs and burn ins to deliverable files The most common use of this feature is for editorial and dailies files to have a colour corrected image optionally with production information and a watermark ADMINISTRATOR GUIDE When in the Settings for Generate Task there are separate boxes to specify LUT and Burn In files There are a range of pre loaded LUT and Burn In files available to choose from on the Vault C3vid_F lut Canon LUTs for C500 recordings These are 1D LUTs to scale the image values to either Full range or Legal C3vid_L lut range giving more contrast than the native Canon Log image El160 codex3d lut ARRI LUTs for Alexa LogC recordings These 3D LUTs convert from LogC to Rec709 They resulting values EI200 codex d lut are Extended range so these LUTs are suitable for creating ProRes mov files EI250 EE codex3d lut mE EI320 codex3d lut If you have material with a range of Exposure Index val
37. ng delivered to post production which will cause a great deal of confusion ADMINISTRATOR GUIDE Codex Vault Ul Error There is another pack whose Media User Label is also 001 20 Backing up and clearing the Vault database before a new project Before the start of a new project It is advisable to make a back up of the database on the Vault and then clear it from the system Doing this will prevent the Vault from reporting clashing media names during the new project if a name matches media from the previous project Follow these steps to perform this process 1 Connect a keyboard to one of the USB ports on the Vault 2 Press the keys CTRL ALT F2 at the same time This will take you to the Linux login screen 3 Enter the username root and password codex Be aware that when logged in as root user you can move or delete any file on the system so be careful when executing commands 4 Enter this command to close the Vault software telinit 3 5 he database file is called localdb and is stored in the etc codex directory Decide on what you want to call the backup of the file it is normally helpful to include the date and also the project name as part of the new filename for reference For example you may choose to call it 20130114 MyProjectBackup opaces in filenames should be avoided To create this renamed backup of the localdb file enter a command like this mv etc codex localdb etc codex localdb 20130114 MyProje
38. omatically the Work Template will begin when media 15 loaded in the specified port this could be any port or a specific port depending on how the Work Template is set up When set to start Manually the Work Template will be accessible from the Manual Jobs screen available from the Task Scheduler screen 10 2 Adding a Task to the Work Template A range of possible tasks are shown at the bottom of the screen Codex Vault UI Template Builder 13 38 07 Check and Archive Capture Drive Media Check Media Verify Media Clear Media Sign Off User Admin Click a task type to add it After adding a task click Add Task again to add further tasks to the Work Template The table below gives a brief description of these Tasks The next image shows the Template builder screen with Media Check and Archive Tasks that have been added ADMINISTRATOR GUIDE Codex Vault UI Template Builder 17 48 33 UTC Check and Archive Capture Drive Selo Automatically Media Check Media Check Capture Drive Ai nM center input expression ow A Dv gt Codex Vault UI Template Builder 9 58 39 UTC Info aIv SED ue User Admin yir Add Task For each Task you can specify a more descriptive name e g Clone from Capture Drive to Internal By default each Task is simply called by its type e g Clone Archive etc If there is more than one of the same task type they must be g
39. on to Delete Selected which deletes any selected shots WARNING Deleting a shot is an irreversible process so be very sure you want to delete a shot when selecting this option The Edit Metadata screen shows the full range of clip metadata divided into these headings A Filecard a selection of metadata most likely to be edited Project a selection of metadata that is the same for all clips on a Roll and less likely to be edited All every metadata item stored with the shot s Shot Info general metadata information that is not editable CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 39 Codex Vault Ul 11 35 23 UTC Name Scene Circle Take Roll Sound Roll Source 10 Day User Admin y Click in a field to make changes to metadata then either Save amp Finish or Quit amp Forget to return to the Shot Library Fields that are grey in colour cannot be edited The top centre thumbnail that is highlighted blue is the shot selected for editing Click the thumbnail to the left or right to select that shot for editing Click the Edit All button to select all shots for editing When this is done any metadata that is common to all selected shots will be shown as normal Any metadata that varies between the selected shots will be shown as mixed 14 2 AV Sync and On Screen Playback The AV Sync option allows you to playback shots on the Vault and synchronize audio files from an external recorde
40. ox and click OK The timezone setting by default is UTC which is equivalent to GMT To adjust the timezone you can add an offset of between 12 and 14 hours For example UTC 08 or UTC 410 If necessary the Date and Time can be entered manually After a change is made click the Save Changes button 16 5 Interface gt Codex Vault UI Settings gt Interface 13 06 59 Info Pae On minutes User Admin 4 On this screen the Vault can be set to automatically lock after a specified amount of time Once the Vault is locked then a user account and password is required to log back in 17 Info At the top of the Vault screen is an overall progress bar for tasks and to the right of this is the Info button The image below shows the information displayed in the Info box ADMINISTRATOR GUIDE Codex Vault Ul System Info Ul Version 2012 r2 2802 Build date Dec 3 2012 Server Version 2012 r2 2802 Serial number 1006 Copyright Codex Digital Limited 2003 2012 IP Address 10 82 95 48 System Key C717 6008 776F 4607 Licence ID RND Licence Expiry Never Licensed Features SW 2000 SONYRAW In the Info box there is a Remote Connection option This allows you to connect to the Vault from another computer using TeamViewer to observe and control the Vault TeamViewer is a free application that can be downloaded from www teamviewer com System Info Ul Version 2012 2 2802 Build date Nov 30 2012
41. r button highlighted in blue means the account you are creating will have administrative privileges this is always the case for the first user account that is created An administrative user can create delete other user accounts edit Work Templates and change other system settings Once you have entered all your information select Save amp Finish 8 Loading and unloading media Following the correct procedures for loading and unloading media is very important Failure to do so may result in damage to the media and or compromise data integrity WARNING Do not unload media when it is reading or writing VAULT ONBOARD DATA PACK VAULT CODEX DATA PACK 1 VAULT CODEX DATA PACK 3 VAULT CODEX DATA PACK 2 VAULT CODEX DATA PACK 4 8 1 Onboard Datapack Loading gently insert the Datapack fully into the port The loading process will begin and during this time the LED on the Datapack will flash orange When the Datapack has loaded the LED will flash green Reading Writing the LED will be solid green when reading writing Unloading go to the Storage screen of the Vault User Interface select the Onboard Datapack and press Eject While the Datapack is unloading the LED on it will flash red When it becomes constantly red the unloading process has completed Now pull the lever next to the Datapack fully to eject it from the port 8 2 Capture Drive Transfer Drive Loading gently insert the Capture Drive fully into one of
42. r to shots based on timecode This feature is enabled with a special system configuration file that is detailed in the Appendix When in the Library click the Manage button and then AV Sync ADMINISTRATOR GUIDE Codex Vault UI AV Sync 12 52 23 UTC 1 Audio File OPEN LIST TO SELECT LOAD FINISH AUDIO AUDIO FILES SYNC PROCESS LOAD PREVIOUS SHOT LOAD NEXT SHOT BACK 1 FRAME FORWARD 1 FRAME PLAY SHOT BACKWARDS TC 13 31 13 11 PLAY SHOT GO START GO END Embedded audio 1ch 48 0kHz 24 bit MORE AUDIO MATCHES PLAYHEAD CLICK AND DRAG M SELECT AUDIO CHANNEL ga ertum 2 4i 7C 13 31 13 1 AUDIO OFFSET VIDEO SLIP AUDIO 700 OUT PLAYHEAD FORWARD WAVEFORM SLIP AUDIO Z00M IN FIT WAVEFORM AUDIO BACK PLAYHEAD WAVEFORM TO SCREEN If your shots were not recorded with audio the waveform area at the bottom of the screen will be empty Codex Vault UI AV Sync 11 36 52 UTC 0 Audio Files 254 18 30 56 04 No embedded audio for this shot Click the Open List button and this will show a view of the available audio files This will initially be empty Codex Vault AV Sync gt Audio Files 11 39 58 UTC Audio File Name Sound Roll Timecode Duration lt Go Back Remove Fetch More Auto Sync All Click the Fetch More button to load files from an attached device e g USB drive Locate files select them and click Continue Codex Vault UI
43. sconnect and reconnect the modules of the Vault when the system is not powered on 5 Power The Vault requires an input voltage of between 20V and 34V The power required will vary depending on the modules being used The maximum required is 500W Only the included Codex power supply should be used for the Vault when running off mains electricity Anton VCLX batteries are suitable for powering the Vault when mains electricity is not available 6 Starting Up With a power source connected press the Power Button on the side of the Vault The Vault takes around 1 minute to start up during which time you will see the Initialising screen ADMINISTRATOR GUIDE Codex Vault UI codex VAULT version 2012 r2 2802 codex digital limited all rights reserved When it has finished initialising you will be presented with the Logon screen The first time the Vault is started you will need to create a user account It is recommended to enter information in all available fields Codex Vault UI Edit User 17 14 24 UTC enter username enter full name enter office location 1 294 enter work phone enter email address gt center password verify password Administrator Usernames must contain only alohanumeric characters and no spaces If a Full Name is entered this will be displayed in preference to the Username for subsequent logins The Administrato
44. t InitialTaskMULList 9 In order to process the same MUL physical media as was used in the previous task in the input expression for a task use either MUL Previous TaskInpoutMUL Or alternatively MUL Previous TaskOutputMUL ADMINISTRATOR GUIDE 12 Task Types 12 1 Selecting a MUL for a Task As a general note for all tasks if the source media contains more than one group of shots MUL the User is given the option to select which groups MULs are involved in the task When this is the case a list of available MULs are shown but none are initially selected The User must manually set which MULs will be involved in the task Select Source For Media Check An example is where the Vault internal storage is used as the source media for a task The internal storage is normally used as a destination for cloning data to and after several Datapacks Capture Drives have been cloned to the Vault internal storage it will contain shots from several MULs Then for example if an Archive task is run using the Vault internal storage as the source the User can select which MULs to include in the Archive The Tasks will now be discussed in more detail They are presented on the Vault screen in alphabetical order but they will be discussed in the order they are more likely to be used 12 2 Media Check Task The Media Check Task is usually specified as the first Task in a Job It provides the following features Reports the num
45. t When an Archive Task starts the tapes have to be formatted if they are new which takes a couple of minutes In this case the following prompt will appear CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 22 During the formatting process the system will prompt for a tape name Typically this would match the barcode label There should be no spaces in tape names When the Archive process starts a message will be displayed that says Status Applying shot filter this may be shown for several minutes whilst the system prepares to run the archive The tapes will then be mounted which may take a minute or two Then a prompt will appear asking for a user friendly name for the offload for logging purposes Typically this would match the Roll metadata for the material that is being written to tape but anything can be entered 12 5 Generate Task The Generate Task can be used to output a range of file tyoes to external disk to be used for post production When preparing the Generate Task select Settings to define the File type and any other options for it Each Generate Task is configured for a single file type but you can set up multiple Generate Tasks to run in a Sequence as part of your Work Template 12 5 1 Settings for different file types The table below shows the different image audio file types and options available for them CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 23 Option File Type
46. t TopLeft xml Framecount TopRight xml Framelines 185 Full Width 1920 xml Framelines 185 Full Width 2880 xml Framelines 185 With 5 Percent Safe 1920 xml Framelines 185 With 5 Percent Safe 2880 xml Framelines 239 Full Width 1920 xml Framelines 239 Full Width 2880 xml Framelines 239 With 5 Percent Safe 1920 xml Framelines 239 With 5 Percent Safe 2880 xml 240 Full Width 1920 xml 240 Full Width 2880 xml Framelines 240 With 5 Percent Safe 1920 xml Framelines 240 With 5 Percent Safe 2880 xml Logo Large lransparent Centre xml Logo Medium Transparent Centre xml Logo Small Opaque BottomLeft xml Logo Small Opaque BottomHRight xml Logo Small Opaque TopLeft xml Logo Small Opaque TophRight xml logo png Mask 185 Full Width xml Mask 185 With 5 Percent Safe xml Mask 239 Full Width xml Mask 239 With 5 Percent Safe xml Mask 240 Full Width xml Mask 240 With 5 Percent Safe xml ADMINISTRATOR GUIDE Close Settings Panel Overlays a frame count starting from 00000 at the indicated position on the image Text is white Overlays 1 pixel think lines showing the defined aspect ratio over the image There are also 5_Percent_Safe options that move the framelines a further 5 towards the middle of the image in all directions The framelines are white Overlays the logo png file see next section for how to load a new logo png file Large_Tranparent 50 of image width 10 opaque Medium Transpar
47. to allow successful conforming from the LTFS tapes later in post production The file types and directory structure for the Archive Task are pre determined as follows ari Per frame files for ARRIRAW material containing extensive metadata dpx Per frame files for all other material containing essential metadata These are 10 bit RGB dpx files bwf Per shot Broadcast WAV audio files containing timecode and roll metadata xml Per shot metadata files containing all metadata with the exception of per frame metadata rmf Per frame files for Canon Cinema RAW material containing extensive metadata Directory Structures In Archive ari lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt TC Frames gt lt Extension gt lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt TC Frames gt lt Extension gt bwf lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt Channel gt lt Extension gt xml lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt Extension gt rmf Roll Shot Shot Frame Number gt lt Extension gt bwf Roll Shot Shot 00000001 Extension Note the rmf and second bwf structure will only be used for Canon Cinema RAW recordings The structure allows these files to be loaded into third party software such as Canon Cinema RAW Developmen
48. trator may also be a User who interacts with the system on a daily basis On larger productions the Administrator may configure the Vault initially and then other Users will operate the system This guide will cover how to operate the Vault as an Administrator 2 Glossary Capture Drive a type of Codex Storage device used with a Codex Onboard 5 Recorder and then brought to the Vault for checking backup and archive Clip a clip represents a take normally from Action to Cut The term Shot rather than Clip is used in Codex software but they are essentially interchangeable A Shot Clip will contain image data metadata and possibly audio Clone Task this process makes an exact copy of all the data from one media to another CRC32 this is a type of checksum used in the software to verify the integrity of files as they are copied from one media to another Datapack a type of Codex storage device used with a Codex Onboard M Recorder and then brought to the Vault for checking backup and archive Ethernet a type of network connection between computers Generate Task this process copies files from the source media containing as much metadata as possible Job an active set of Tasks as configured by the Administrator LTFS a type of formatting for LTO digital archive tape Linear Tape File System LTO a digital tape media used for data backup Media any type of removable data storage disk or tape Media Cle
49. ture Drive Task Media Check MUL 001 01 Vault Codex 2 alert Clear Completed Clear Pending N Manual Jobs Alerts View 1 To view a full list of alerts press the Alerts View button Codex Vault UI 11 27 43 UTC Job Media Check Capture Drive Task Media Check State Running Open Prompt User Admin Manual Jobs Tasks View Press Open Message for a to view details and make a decision on the specific alert 14 Library The general Library is the same as Media Check Shot Library except it applies to all media loaded in the Vault rather than just the media currently involved in a Media Check 14 1 Shot Library The Shot Library allows the User to view thumbnails or a list of shotnames and key metadata for shots If accessing the Shot Library during a Media Check this can be useful to assist the User in confirming the results of the Media Check To activate List View click the List View button at the bottom of the screen information shown with each shot thumbnail is Roll Roll name metadata Chans Number of channels of video audio and timecode information Start Start timecode of shot Length Length of shot expressed as HH MM SS FF Hours Minutes Seconds Frames To view edit metadata for a shot click on the thumbnail so the shot is highlighted in blue Then click the Manage button and click Edit Metadata CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 38 Also shown 15 the opti
50. ues use this expression in the LUT settings to apply 1400 codex3d lut the correct LUT based on Exposure Index metadata EI500 EE codexad lut El640 EE codexad lut EI800 EE codexad lut 11000 EE EI1280 EE codex3d lut EI1600 EE 2000 EE codex3d lut El2560_EE_codex3d lut EI3200_EE_codex3d lut El160 EL codex3d lut ARRI LUTs for Alexa LogC recordings These 3D LUTs convert from LogC to Rec709 They resulting values EI200 EL codex3d lut are Legal range so these LUTs are suitable for creating DNxHD mxt files EI250 EL 1400 EL codex3d lut If you have material with a range of Exposure Index values use this expression in the LUT settings to apply EI320 EL codex3d lut the correct LUT based on Exposure Index metadata EI500 EL codex3d lut El640 EL codex3d lut EI800 EL codex3d lut EI1000 EL codex3d lut EI1280 EL codex3d lut EI1600 EL codex3d lut EI2000 EL codex3d lut 2560 EL codex3d lut EI3200 EL codexad lu El Exposurelndex _EE_codex3d lut El Exposurelndex _EL_codex3d lut ADMINISTRATOR GUIDE Generate Task File type Audio file type Directory First frame Num frames Scaling FPS Codex Vault 10 55 20 UTC Roll transform Compression Conv Quality User Admin Burn In Name Framecount_BottomCentre xml Framecount_BottomLeft xml Framecount_BottomRight xml Framecount TopCentre xml Framecoun
51. ues have been found Media Check Task If there is more than one shot with the same name there will be a Fix Name Dupes button shown Pressing this will add a number in brackets to the end of any duplicate shot names For example CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 20 Original Shot Names Shot Names After Fix Name Dupes 1 1_A001 1 1_A001 1 1_A001 1 1_A001 2 1 1_A001 1 1_A001 3 12 3 Clone Task The Clone Task makes an identical copy of data from one media to another e g from a Capture Drive to a Transfer Drive This includes all data image audio and metadata There is an Eject Output option for a Clone Task if this is highlighted then the target media will be automatically ejected from the system once the Clone task has finished In the Settings for a Clone Task you can set Create CRC32 samples to Disable or Enable When set to Enable during a Clone Task the system will read the source data and create CRC32 samples that are compared to the copy ensuring data integrity If the source data already has CRC32 samples then the system will compare these to the copied data also 12 3 1 Dual Clone The Clone Task can be used to clone data to two targets at the same time This is achieved by including details of each target in the To expression for the task separated by a semi colon symbol For example MediaPort Vault Codex data pack 1 MediaPort Vault Codex data pack 2
52. vice Capture Drive or external hard disk it should be ejected from this screen by selecting it and then pressing the Eject button CODEX VAULT ADMINISTRATOR GUIDE REV 22 01 13 PAGE 46 Codex Vault Ul Storage 13 05 05 UTC Volume Type Location Status Free Space INT1000 Codex Internal 1 Ready m memei S X 4 300005 Codex Vault Codex 3 Ready 00 36 4 001 01 Codex Vault Codex 2 Ready 00 12 09 hfsplus mnt Vault 1 Mounted User Admin The Devices section shows details of the devices including all media ports and their status There are also options to Create Load and Eject Codex Vault Storage 13 05 16 UTC Location Status Information Vault Codex 3 Loaded Vault Codex 4 No Datapack Vault Codex 1 No Datapack Vault Codex 2 Loaded Vault Onboard No Datapack Internal 1 Loaded User Admin C The Create option can be used on unformatted Codex media to apply a name and specify the RAID type in order that it be used by the Vault If an unformatted Capture Drive or Datapack is inserted into the Vault an error message like this will be displayed Error Vault Codex data pack 3 contains an unformatted Datapack This cannot be used 16 Settings From the Vault Main Menu select Settings This option is only available to accounts with Administrator privileges This screen provides the following menus 16 1 Project Here the Administrator can set the Shot naming rule
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