Apple Pages – Accessibility Quick Tips
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1. Name checkbox If you don t see a sidebar or it doesn t have a Table tab click om in the toolbar 2 Under Header and Footer use the selection drop down arrows to indicate how many columns or rows are headers footers Saving amp Exporting Files Because non Mac users will not be able to view Pages files it is best to save files as doc docx or pdf before sharing 1 Choose File gt Export To gt file format 2 Specify export settings depending on the file type e PDF Choose an image quality The higher the image quality the larger the file size of the exported copy e Word Click the Advanced Options disclosure triangle to choose a format If you select the Require password to open checkbox enter the requested information Contact us for more information Services for Students with Disabilities Nazely Kurkjian 607 777 2686 kurkjian binghamton edu Center for Learning and Teaching Andrea MacArgel 607 777 5099 macargel binghamton edu2. the sidebar on the right side of the Pages window then choose a style from the Paragraph Styles drop down menu 3 If you don t see the sidebar or it doesn t have text controls click Min the toolbar If the text is in a text box table or shape click the Text tab at the top of the sidebar Update a paragraph style If you select an entire paragraph and then change the font size color or other attributes of text in the paragraph an Update button appears next to the style s name at the top of the Text pane Click the button to update the style to use your changes and create a new version of the style Hyperlinks Use meaningful text to provide a clear description of a website link rather than just the URL or click here Adding a Hyperlink 1 Select the text you want to turn into a link 2 Click q v in the toolbar then choose Add Link 3 You can also choose Format gt Add Link from the Format menu at the top of your screen 4 The link window opens with the selected text in the Display field 5 Enter the full URL in the Link field 6 Click Go to Page to verify the link Changing the Text of a Hyperlink Click the link click Edit and then make your changes Lists Use the bullets and numbering for unordered and ordered lists When automatic list creation is turned on in Pages preferences Pages detects when you re typing a list Convert text to a list 1 Select the text that you want to format as a
3. PAGES ad Apple Pages Accessibility Quick Tips Any directions in this document were created using Pages for Mac on OS X Yosemite Other versions may vary Please visit http bit ly applepageshelp for further assistance with Apple Pages Text Font e Use easy to read sans serif fonts Arial Tahoma e Recommended Size Minimum 10 point Color e Minimize use of color e Do not emphasize important information in color alone e Avoid combinations with little contrast e Avoid red green and orange e Use texture instead of color in charts Page Headers amp Footers Anything you want someone to be able to read should go into the main body of the document so that a screen reader can access the information automatically Bold and Italics Please be aware that Bold and Italics text are not specified when using a screen reader Avoid using bold or italics to convey meaning Instead use paragraph styles described below such as Strong Emphasis Styles e Keep layouts simple e Avoid using text boxes or commenting which are not accessible e Use Styles for Titles Headings etc e Avoid using the Space Bar when indenting and spacing use the Tab key e Avoid watermarks if unavoidable make sure any information is included elsewhere in the document Applying a paragraph style 1 Select one or more paragraphs or click anywhere ina paragraph to apply the style to only that paragraph 2 Click the paragraph style name at the top of
4. list 2 Click the Style button near the top of the sidebar on the right 3 If you don t see the sidebar or it doesn t have a Style button click Min the toolbar If the text is in a text box table or shape first click the Text tab at the top of the sidebar then click the Style button 4 Click the drop down menu next to Bullets amp Lists and choose a list style Images Use alternative text for all images photos clip art charts shapes etc in your document In situations where the image is not available to the reader such as a person using a screen reader due to a visual impairment the alternative text ensures that no information or functionality is lost Adding Image Alt Text 1 Click on an image in your document to select it 2 Click on the format button on the right hand side of the toolbar 3 Click on the Image tab in the Inspector on the right hand side of the screen 4 You will see a text box named description Type the image description here Tables e Use text to describe the table e Do not merge or split cells e Do not embed tables within tables e Designate header rows and columns Table Descriptions Because Pages does not have an option to add alternative text to describe a table it is important that you include a text description of the table before after the table itself Designating a Header 1 Click the Table tab at the top of the sidebar on the right then select or deselect the Table
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