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Panasonic KX-FC195E Plain Paper Thermal transfer Fax

1. The unit will start fax reception How to receive calls with the handset Important To prevent battery consumption be sure to press 7 0 if a busy tone sounds when after using the handset 1 Lift the handset and press w to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press X t1 9 pre selected fax activation code firmly A busy tone will be heard from the handset and the unit will start fax reception You can also press FAX START on the base unit 3 When fax reception starts press AO Note To receive fax documents using the handset you must set the remote fax activation to on feature 41 page 52 beforehand To stop receiving Press STOP Extension telephone You can receive fax documents using an extension telephone Important Use a touch tone telephone as the extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required afax calling tone slow beep is heard or no sound is heard press 9 pre selected fax activation code firmly 3 Replace the handset The fax machine will start reception Note To receive fax documents using the extension telephone you must set the 4 Fax remote fax activation to on feature 41 page 52 beforehand NENNEN
2. Fax auto redial If the line is busy or if there is no answer the unit will automatically redial the number up to 5 times To cancel redialling press STOP If your unit does not send a fax Confirm the stored telephone number on the display and check that the number dialled is answered by the other party s machine The connecting tone will be heard during dialling to tell you the status of the other party s machine feature 76 page 54 ae 4 4 Broadcast transmission By programming entries from the navigator directory page 31 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed entries will remain in the broadcast memory allowing frequent re use See page 37 for broadcast transmission instructions Keep the front cover page open for button locations 4 4 1 Programming entries into the broadcast memory 1 Press MENU repeatedly to display DIRECTORY SET 2 Press tt The number in brackets indicates the number of registered entries 3 Press or repeatedly to display the desired entry 4 Press SET To program other entries repeat steps 3 and 4 up to 20 entries 5 Press SET Note f you program the wrong entry press STOP after step 4 to erase the entry 4 Fax Confirm the stored entries by printing a broadcast programming list page 74 4 4 2 Adding a new entry into the broadcast memor
3. The external call will be put on hold 3 Handset 1 To complete the call transfer press 40 OR To establish the conference call press 3 To transfer a call directly without speaking to handset 2 After step 1 press 40 on handset 1 If the transferred call is not answered within 30 seconds handset 1 will ring again 63 9 Help De Rl 9 1 Error messages Reports If a problem occurs during fax transmission or reception one of the following communication messages will be printed on the sending and journal reports page 36 COMMUNICATION ERROR Code 40 42 46 72 FF A transmission or reception error occurred Try again or check with the other party COMMUNICATION ERROR Code 43 44 A line problem occurred Connect the telephone line cord to a different socket and try again An overseas transmission error occurred Try using the overseas mode feature 23 page 51 DOCUMENT JAMMED The document is jammed Remove the jammed document page 71 ERROR NOT YOUR UNIT Code 54 59 70 A transmission or reception error occurred because of a problem with the other party s fax machine Check with the other party MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 17 or clear the jammed paper page 69 NO DOCUMENT The document was not fed into the unit properly Re insert the document and
4. 2 Preparation Keys Characters 6 MNOmnoO 6 7 PQRSpqrs 7 8 TUVt uv 8 9 WX YZ wx y 0 O0 gt 90 amp Q o H To change capital or lower case letter RECALL Hyphen button MUTE Insert button STOP Delete button Note To enter another character located on the same number key press to move the cursor to the next space To select characters using or Instead of pressing the dial keys you can select characters using or 1 Press or repeatedly to display the desired character 2 Press gt to move the cursor to the next space The character displayed is inserted 3 Return to step 1 to enter the next character Display order of characters alphabet l gt Pressing Number 1 Al Pressing Symbol ZEE Lower case alphabet 25 2 Preparation aS eee eee 2 8 Your fax number STOP RECALL SET MENU 1 Press MENU SYSTEM SET UP PRESS NAVI gt 2 Press 4 or p gt repeatedly to display the following YOUR FAX NO PRESS SET 3 Press SET Cursor will appear on the display NO 4 Enter your fax number up to 20 digits Example NO 1234567 5 Press SET The next feature will be displayed 6 Press MENU to exit t
5. 3 Selected handset s rings then all handsets ring J Setting all handsets to ring 1 Press 6 2 Press 4 or v repeatedly to display SETTING BS 3 Press gt INPUT CODE will be displayed 4 Press 1 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press 1 to select 1 7 Press gt or B 8 Press O Setting the selected handset s to ring 1 Press 6 2 Press 4 or v repeatedly to display SETTING BS 3 Press gt INPUT CODE will be displayed 4 Press 1 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press 2 to select 2 All the registered handset numbers are displayed and the pre selected handset number flashes 7 Press the desired handset number s The selected handset number s will flash To cancel a selected handset number press the number again The number will stop flashing 8 Press gt or 6 9 Press 0 Setting the selected handset s then all handsets to ring 1 Press E 2 Press 4 or v repeatedly to display SETTING BS 3 Press gt J INPUT CODE will be displayed 4 Press 1 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press 3 to select 3 All the registered handset numbers are displayed and the pre selected handset number flashes 7 Press the desired handset number s
6. mm 2mm 4mm 4mm 208 mm 216 mm Document weight Single sheet 45 g m to 90 g m e Multiple sheets 60 g m to 80 g m Note e Remove clips staples or other fasteners Do not send the following types of documents Use copies for fax transmission Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side such as newsprint Check that ink paste or correction fluid has dried completely To transmit a document with a width of less than 210 mm we recommend using a copy machine to copy the original document onto A4 or letter sized paper then transmitting the copied document pmcecum uu RI 4 3 Sending a fax using the navigator directory Before using this feature program the desired names and telephone numbers into the navigator directory page 31 Keep the front cover page open for button locations 1 Adjust the width of the document guides to the size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution page 35 4 Press gt 5 Press or repeatedly to display the desired entry and press FAX START
7. 3 7 3 Making a phone call using a hot key Important To prevent battery consumption be sure to press 7 0 if a busy tone sounds when after using the handset 1 Press and hold the desired hot key 1 to 9 You can view other hot key registrations by pressing 4 or v 2 Press The unit will start dialling automatically 3 Telephone DENEN GENES 3 8 Storing names and telephone numbers into the navigator directory Up to 100 telephone numbers can be stored in the base unit s navigator directory for quick access You can also send faxes using the navigator directory page 36 ERASE STOP m I I SET MENU 1 Press MENU repeatedly to display DIRECTORY SET 2 Press x 3 Enter the name up to 10 characters see page 25 for instructions 4 Press SET 5 Enter the telephone number up to 30 digits 6 Press SET To program other entries repeat steps 3 to 6 7 Press MENU Helpful hints You can confirm the stored entries in the fax number list page 74 Note f SPACE 5 DIRS is displayed you can store only 5 more entries A hyphen or a space entered in a telephone number counts as 2 digits To correct a mistake Press 4 or gt to move the cursor to the incorrect character number and then make the correction 31 3 Telephone To delete a character number Press 4 or gt to move the cu
8. 4 Press SET The setting you selected is set and the next feature will be displayed 5 To exit programming press MENU 7 1 2 Programming advanced features 1 Press MENU 2 Press 4 or p repeatedly to display ADVANCED MODE 3 Press SET 4 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 5 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 50 6 Press SET The setting you selected is set and the next feature will be displayed 7 To exit programming press MENU Programming by entering the program code number directly You can select a feature by directly entering the program code and a 2 digit number instead of using 4 or 1 Press MENU 2 Press t1 and the 2 digit code number page 50 to page 54 3 Press or lt repeatedly to display the desired setting 4 Press SET 5 To exit programming press MENU To cancel programming Press MENU to exit the program CE 7 2 Basic features Code 01 Setting the date and time SET DATE amp TIME PRESS SET See page 23 for details Code 02 Setting your logo YOUR LOGO PRESS SET See page 24 for details Code 03 Setting your fax number YOUR FAX NO
9. C9 button does not function properly f this button is pressed during dialling a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialled will be redialled During programming cannot enter the code or ID number All or part of the numbers are the same Change the number feature 11 page 51 41 page 52 51 page 53 and 52 page 53 The ink film runs out quickly The help printing function copy function and reports also use ink film The unit beeps Recording paper or ink film has run out Press STOP to stop the beeps and install paper ink film The speakerphone is not working Use the speakerphone in a quiet room f you have difficulty hearing the other party adjust the volume 66 The LOCATOR HOLD button does not function The handset is too far from the base unit The handset is engaged in an external call 9 3 2 Cordless handset The handset display is blank The handset is not turned on Turn the power on page 18 The handset does not work Make sure that the batteries are installed correctly page 17 e Charge the batteries fully page 20 Clean the charge battery contacts and charge again page 20 Turn the handset power off then on page 18 Battery icon is not counting up while charging Clean the charge battery contacts and charge again page 20 T
10. Note Clean the handset charge contacts 1 and the base unit charge contacts with a dry cloth once a month or the batteries may not charge properly Battery strength During charging the battery icon on the handset display is shown as follows enor en en 5 1 a 7 l When the batteries are fully charged iam flashes The handset is automatically turned on when placed on the base unit In normal use the handset and the base unit should be powered on at all times While the handset is off the base unit the battery icon is shown as follows Battery icon Battery strength oon High wu Medium ox Low SC Needs to be recharged Battery life When using fully charged nickel metal hydride Ni MH batteries 700 mAh Talk time Approx 10 hours Standby time Approx 120 hours 20 When using fully charged nickel cadmium Ni Cd batteries 250 mAh Talk time Approx 4 hours Standby time Approx 40 hours Times indicated are for peak performance The batteries cannot be overcharged For maximum battery life it is recommended that the handset is not recharged until E lt flashes or the handset beeps intermittently while it is in use Battery life is dependent on usage conditions and ambient temperature Important To prevent battery consumption be sure to press 40 if a busy tone sounds when after using the handset e g Aft
11. R is used to access optional telephone services such as call waiting Contact your telephone company business office for details If your unit is connected to a PBX pressing RECALL R allows you to access some 3 Telephone features of your host PBX such as transferring an extension call Call waiting When a call waiting tone is heard during a conversation place the existing call on hold and answer the second call by pressing RECALL R Each time you press RECALL R you can switch between the first and second call Incoming calls cannot be dropped by the person who has received the call 3 5 Storing names and telephone numbers into the phonebook Up to 20 telephone numbers can be stored in the handset s phonebook for quick access m fg jm OD alte WAAL so C 1 Press 6 2 Press gt 3 Enter the telephone number up to 24 digits The first 2 digits are the index number 4 Press iz 5 Enter the name up to 9 characters see the character table 6 Press 6 To program other entries repeat steps 3 to 6 7 Press 740 To select characters with the dial keypad Keys Characters 1 gt 1 2 ABC 3 DEF S 29 3 Telephone Keys Characters 4 G H I 4 5 JKL 5 6 MN O 6 7 PQRS 7 8 T UV 8 9 NW CX YN 0 Space 0 Note To enter another character lo
12. For the battery low alarm select BATTERY LOW 7 Press gt 8 Press 4 or v repeatedly to select on or OFF 9 Press gt or 6 10 Press AO 55 7 Programmable Features Display option settings ART P Selecting the standby mode display 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press p 4 Press 4 or repeatedly to display DISPLAY OPT 5 Press p 6 Press 4 or v repeatedly to display STANDBY MODE 7 Press gt 8 Press 4 or v repeatedly to select the desired setting CLOCK default Time and date will be displayed Set the time and date on the handset beforehand page 23 OFF Deactivates this feature BS NO The base unit number will be displayed HS NO The handset number will be displayed 9 Press gt or E 10 Press AQ Note f you subscribe to a Caller ID service the display will show the number of new calls even if CLOCK has been selected Selecting the talk mode display 1 Press 6 2 Press 4 or repeatedly to display SETTING HS 3 Press gt J 4 Press 4 or v repeatedly to display DISPLAY OPT 5 Press gt 6 Press 4 or v repeatedly to display TALK MODE 7 Press 8 Press 4 or v repeatedly to select the desired setting TALK TIME default Length of a call will be displayed PHONE NO
13. The recording paper was not fed into the unit properly page 71 Reinstall paper page 17 and press START to clear the message The recording paper has jammed near the recording paper entrance Clear the jammed paper page 69 and press START to clear the message COVER OPEN t CHECK FILM The covers are open Close them The ink film is empty Replace the ink film with a new one page 15 The ink film is not installed Install it page 14 The ink film is slack or creased Tighten it see step 5 on page 15 DIRECTORY FULL There is no space to store new entries in navigator directory Erase unnecessary entries page 32 FAX IN MEMORY Theunit has a document in memory See the other displayed message instructions to print out the document FAX MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 17 or clear the jammed paper page 69 When performing memory transmission the document being stored exceeded the memory capacity of the unit Transmit the entire document manually HANG UP HANDSET Handset s is not hung up Press 40 on the handset s MEMORY FULL When making a copy the document being stored exceeded the memory capacity of the unit Press STOP to clear the message Divide the doc
14. 7 Programmable Features ON The direct call feature is available OFF default Deactivates this feature 9 Press gt or E 10 Press 0 Note While this feature is activated the following will be displayed When this feature is activated you cannot receive faxes using the handset page 39 Other option settings UTHER PT Changing the handset PIN Personal Identification Number The handset s PIN is set at the factory to 0000 If you change the PIN please write down your new PIN as the unit will not reveal the PIN to you If you forget your PIN consult our Customer Care Centre page 11 1 Press E 2 Press 4 or repeatedly to display SETTING HS 3 Press gt 4 Press 4 or repeatedly to display OTHER OPT 5 Press 6 Press 4 or v repeatedly to display HSPIN CHANGE 7 Press 8 Enter the current 4 digit handset PIN 9 Enter the new 4 digit handset PIN 10 Enter the new 4 digit handset PIN again to verify 11 Press 0 Setting the auto talk 1 Press E 2 Press 4 or repeatedly to display SETTING HS Press gt Press 4 or v repeatedly to display OTHER OPT Press gt Press 4 or v repeatedly to display AUTO TALK Press gt o og N 57 7 Programmable Features 8 Press 4 or repeatedly to select the desired setting ON Y
15. During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS INSTALLATION Never install telephone wiring during a lightning storm Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines WARNING To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture OTHER INFORMATION Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration The unit should not be exposed to direct sunlight Do not place heavy objects on top of this unit Do not touch the plug with wet hands This unit should not be used near emergency intensive care medical equipment and should not be used by people with pacemakers CAUTION Battery To reduce the risk of fire or injury to persons read and follow these instructions Use only the battery ies specified Do not dispose of the battery ies in a fire They may explode
16. PO3P Paper tray PFZXFC175AL 1 ee G Metal recording paper guide PFUS1385Z 1 o 00 c Ink film 10 metres long 1 prints about 28 A4 sized pages 9 Operating instructions PFQX1815Z 3 of SEE Quick start sheet PFQW1914Z 4 dq o 00 mee 1 Part numbers are subject to change without notice 2 For replacement film see page 11 Note e f any items are missing or damaged check with the place of purchase e Save the original carton and packing materials for future shipping and transportation of the unit 10 1 Introduction and Installation BE e R 1 2 Accessory information shop Panasonic Order accessory and consumable items for all Facsimile Products with ease and confidence either by going on line through our Internet Accessory ordering application at www panasonic co uk Or telephone our Customer Care Centre on 08701 580560 Monday Friday 9 00am 5 30pm Most major credit and debit cards accepted All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd t couldn t be simpler 1 2 1 Available accessories Model No Item Specifications Usage KX FA55X Replacement film 2 rolls 216 mm x 50 m Each roll will print about 140 A4 sized pages PO3P Rechargeable batteries Nickel metal hydride Ni MH batteries POSH Rechargeable batteries Nickel cadmium Ni Cd batteries KX A14
17. The selected handset number s will flash To cancel a selected handset number press the number again The number will stop flashing 8 Press 5 9 Press the desired number of rings for the selected handset s from 1 to 6 using the dial keypad The default setting is 3 The selected number of rings will be shown on the right edge of the display 10 Press gt or i 11 Press AO SSS ara Sere 8 4 Intercom between handsets You can use your handsets as a 2 way intercom Keep the front cover page open for button locations 8 Options Example When handset 1 calls handset 2 1 Handset 1 Press INT and 2 desired handset number 2 Handset 2 Press w to answer 3 When finished talking press 40 Note ntercom calls can be conducted within the radio cell of the current base unit but not with units in neighbouring radio cells SS sae mace Do 8 5 Transferring calls between handsets Conference call Intercom can be used to transfer an external call between handsets that are registered to the same base unit Keep the front cover page open for button locations Example When handset 1 transfers a call to handset 2 1 Handset 1 During an external call press INT and 2 desired handset number e f there is no answer press INT to return to the external call 2 Handset 2 Press w to answer the page Handset 2 can talk with handset 1
18. a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering device will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses X9 The unit will activate the fax function 4 The caller presses the start button to send a document Ring setting in TAD FAX mode You can choose from 1 2 3 4 TOLL SAVER and RINGER OFF This setting can be changed by feature 06 page 51 TOLL SAVER When you call the unit from a remote location the number of rings will tell you if there are any new voice messages If the unit answers on the 2nd ring there is at least one new recorded message If the unit answers on the 4th ring there are no new recorded messages To save the toll charges for the call hang up immediately when you hear the 3rd ring The 3rd ring indicates that there are no new recorded messages RINGER OFF The unit will answer without ringing f you subscribe to a Caller ID service set to 2 or more rings 40 a ay 4 7 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a document from another compatible machine Therefore you pay for the call Make sure that no documents are fed into your unit and that the other party s machine is ready for your call Keep the front cover
19. flashing T Call BAR on page 56 RIS Direct call on page 57 j 13 1 Introduction and Installation Icon Meaning y Key lock on page 27 N D Ringer volume off page 21 Digital symbols The characters are shown on the handset display as follows A BBICIDIEFIGHII JEK LIMIN OO CT I MIN BLUE BHL LMA O lPQRSTUVWXI Y Z 1 2 nigmgcriumiviviTT LUE LA Win dip HE 314151617189 0 I I JUICE Oe A Z rl 3 38 OBL A IBIZIT nr IL Il 1 7 Before installation 1 7 1 Removing the shipping tape Remove the shipping tape 14 1 7 2 Raising the antenna Raise the antenna vertically 1 8 Ink film 1 8 1 Installing the ink film 1 Open the front cover by pulling up the centre part 2 Release the back cover by pushing the green button on the right side of the unit OR Release the back cover by pushing the green lever in the unit 1 Introduction and Installation 3 Open the back cover Make sure that the ink film is wrapped around the blue core 2 at least once 4 Insert the blue core of the front ink film roll into the right slot of the unit Insert the gear with the blue core 8 into the left slot of the unit Insert the rear ink film roll o 9 The ink film is safe to touch and will not rub off on your hands like carbon paper
20. gt INPUT CODE will be displayed 4 Press 6 5 Enter the 4 digit base unit PIN The default PIN is 0000 All the registered handset numbers are displayed f you programmed previously the pre selected handset number flashes 6 Press the desired handset number s The selected handset number will flash To cancel the selected handset number press the number again The number will stop flashing 7 Press gt 8 Enter the phone number to be restricted up to 8 digits Do not enter the same number as programmed for the fax activation code feature 441 page 52 9 Press gt or 6 To enter other numbers repeat steps 8 and 9 up to 10 numbers 7 Programmable Features 10 Press AQ Turning off on call restriction 1 Press E 2 Press 4 or repeatedly to display SETTING BS 3 Press gt INPUT CODE will be displayed 4 Press 6 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press the desired handset number Handset numbers will be displayed Flashing numbers indicate call restriction is on non flashing numbers indicate call restriction is off Press the desired handset number to turn off on 7 Press gt or 6 Press MO e Cancelling a call restricted number 1 Press 6 2 Press 4 or repeatedly to display SETTING BS 3 Press gt INPUT CODE wi
21. on the handset You must set the remote fax activation to on feature 41 page 52 beforehand Press X t1 9 firmly The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 17 or clear the jammed paper page 69 The call BAR feature was activated on the handset Deactivate this feature page 56 The same number as the remote fax activation code feature 41 of base unit programming on page 52 is programmed as a call restricted number page 59 on the handset Change the code or cancel the restrict number from call restriction feature page 59 68 The direct call feature page 57 was activated on the handset Deactivate this feature The other party complains that they cannot send a document The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 17 or clear the jammed paper page 69 The unit is not in TAD FAX or FAX ONLY mode Select the desired mode using feature 77 page 54 and press AUTO ANSWER repeatedly until TAD FAX or FAX ONLY mode is displayed I cannot select the desired receiving mode f you want to set TAD FAX or FAX ONLY mode selectthe desired mode using feature 77 page 54 and press AUTO ANSWER repeatedly until the desired mode is displayed f you want to set TEL mode press AUTO ANSWER repeatedly unti
22. page 28 RECALL To access special telephone services such as call waiting page 29 or for transferring extension calls REDIAL PAUSE To redial the last number dialled from the base unit page 28 To insert a pause during dialling MUTE To mute your voice to the other party during a conversation Press this button again to resume the conversation D DIGITAL SP PHONE For speakerphone operation page 28 29 B NAVIGATOR VOLUME To adjust volume page 22 To search for a stored entry page 32 36 To select features or feature settings during programming page 50 To navigate to the next operation D HELP To print a quick reference page 21 MENU To initiate or exit programming copy To initiate copying page 41 FAX START SET To initiate fax transmission or reception To store a setting during programming D STOP To stop an operation or programming BELEEIEAMEUUE md 1 5 Description of handset buttons Keep the front cover page open for button locations m Phonebook To access the phonebook page 30 O 7 Talk To make answer calls page 27 28 Navigator To adjust volume page 21 To search for a stored entry page 30 To select features or feature settings during programming page 54 To view caller information page 33 09 Redial Pause To redial one of
23. press C 9 Press gt 10 Press 4 or v repeatedly to select the desired setting ONCE Alarm will ring only once REPEAT DAILY Alarm will ring at the set time everyday OFF default Deactivates this feature 11 Press gt or 12 Press AQ Note e Time alarm will sound for 3 minutes To stop the alarm press any dialling buttons When in talk or intercom mode the alarm will not sound until the call is ended Changing the time alarm frequency 1 Press 6 2 Press 4 or repeatedly to display SETTING HS 3 Press p 4 Press 4 or v repeatedly to display TIME ALARM 5 Press p 6 Press 4 or v repeatedly to display SET ALARM 7 Press gt 8 Press a or to select ONCE REPEAT DAILY or OFF 9 Press or 10 Press AQ Ringer option settings RING ER PT You can select the following ringer settings Ringer volume See page 21 Ringer patterns for external calls internal calls paging alarm There are 20 patterns available for each ringer To change the ringer patterns proceed as follows 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press gt 4 Press 4 or v repeatedly to display RINGER OPT 5 Press gt 6 Press 4 or repeatedly to display the desired item For external calls select EXT RINGER
24. 4 6 Receiving a fax automatically AUTO ANSWER 4 6 1 Activating FAX ONLY mode 1 Set feature 77 to FAX ONLY page 54 beforehand 2 Press AUTO ANSWER repeatedly to display the following FAX ONLY MODE gt m ON m OFF How to receive calls When receiving calls the unit will automatically answer all calls and only receive fax documents Note The number of rings before a call is answered in FAX ONLY mode can be changed feature 06 on page 51 4 6 2 Activating TAD FAX mode 1 Set feature 77 to TAD FAX page 54 beforehand 2 Press AUTO ANSWER repeatedly to display the following TAD FAX MODE gt m ON m OFF The unit will play the pre recorded greeting message 39 4 Fax The remaining time for recording incoming messages will be displayed Note The maximum incoming message recording time can be changed feature 10 page 51 While an incoming call is being recorded you can monitor it through the speaker If this feature is not required set feature 67 to off page 54 How to receive calls When receiving calls the unit works as a fax and or answering device e f the call is a phone call the unit will record a voice message automatically f a fax calling tone is detected the unit will receive a fax automatically Receiving a voice message and fax document in one call The caller can leave a voice message and send
25. 8 Enter the 4 digit handset PIN Personal Identification Number The default PIN is 0000 9 Press 4 or repeatedly to select the desired setting ON The call BAR feature is available OFF default Deactivates this feature 10 Press gt or E 11 Press AQ Note While this feature is activated the following will be displayed f youturn this feature on receiving faxes with the handset may not be possible page 39 Setting the direct call number After the direct call number is set and this feature is set to on you can dial the direct call number simply by pressing w You can receive incoming calls even if this feature is set 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press p 4 Press 4 or v repeatedly to display CALL OPT 5 Press 6 Press 4 or v repeatedly to display DIRECT NO 7 Press gt 8 Enter a direct call number up to 24 digits To correct a mistake press C Digits are cleared from the right 9 Press E 3 times 10 Press AQ Changing the direct call setting 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press p 4 Press 4 or v repeatedly to display CALL OPT 5 Press gt 6 Press a or v repeatedly to display SET DIRECT 7 Press 8 Press 4 or v repeatedly to select the desired setting
26. Check with local waste management codes for special disposal instructions Do not open or mutilate the battery ies Released electrolyte is corrosive and may cause burns or injury to the eyes or skin The electrolyte may be toxic if swallowed Do not let the battery ies come in contact with conductive materials such as rings bracelets and keys or the battery ies and or conductor may overheat and cause burns Charge the battery ies provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual Safety Caution The ringer tone is reproduced through the earpiece To avoid damage to hearing first answer the call then hold the phone to the ear Safety Instructions Important Information Important Information The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected Method of connection This apparatus is connected to the exchange line or PABX PMBX extension by the new standard British Telecom plug and socket Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office This apparatus may be connected to the following types of installation 8 For connection to the public switched telephone network PSTN and compatible Private Branch Exchange which use DTMF signalling Please consult your supplier for an up to
27. For internal calls select INT RINGER 7 Programmable Features For paging select PAGING For alarm select ALARM 7 Press gt 8 Press 4 or repeatedly to select the desired setting from pattern 1 default to 20 9 Press gt or 6 10 Press AQ Note f you select one of the melody ringer patterns the ringer will continue to sound for 10 seconds when the caller hangs up before you answer You may hear a dial tone or no one on the line when you answer a call Tone option settings TD FO pr You can set the following tone alarm on or off Key tone Key tones a confirmation tone or an error tone will sound The default setting is ON Call waiting tone A call waiting tone will sound when an external call is received during an intercom call The default setting is ON Range warning alarm An alarm will sound when you move out of range of a base unit The default setting is OFF Battery low alarm An alarm will sound when the batteries need to be charged The default setting is ON 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press gt 4 Press 4 or repeatedly to display TONE OPT 5 Press 6 Press 4 or v repeatedly to display the desired item For the key tone select KEY TONE For the call waiting tone select CALL WAITING For the range warning alarm select RANGE ALARM
28. PRESS SET See page 26 for details Code 04 Printing a sending report SENDING REPORT ERROR To print a sending report for fax transmission results page 36 ERROR default A sending report will be printed only when fax transmission fails on A sending report will be printed out after every transmission OFF Sending reports will not be printed out Code 06 Changing the ring setting in TAD FAX mode TAD RING COUNT RINGS 2 To change the number of rings before the unit answers a Call in TAD FAX mode You can select 1 2 default 3 4 TOLL SAVER or RINGER OFF See page 40 for details Set feature 77 to TAD FAX page 54 beforehand Code 06 Changing the ring setting in FAX ONLY mode FAX RING COUNT RINGS 2 To change the number of rings before the unit answers a call in FAX ONLY mode You can select 1 2 default 3 4 5 6 7 8 or 9 Set feature 77 to FAX ONLY page 54 beforehand Code 10 Changing the maximum incoming message recording time RECORDING TIME VOX vox default Unlimited 1 9 MIN 1 minute to 9 minutes Code 11 Setting the remote operation ID REMOTE TAD ID ON 1 2 A 6 7 Press MENU Press 4 or gt repeat
29. a memo message into a mailbox 1 Press gt 2 times 2 Press or repeatedly to display the desired mailbox number 3 Press RECORD A long beep will sound 4 Speak clearly about 20 cm away from the microphone 5 When finished recording press STOP To erase all messages in a mailbox 1 Press 2 times 2 Press or gt repeatedly to display the desired mailbox number 3 Press ERASE 4 Press SET Ram 6 8 Listening to recorded mailbox messages from a remote location 1 Call your unit from a remote touch tone telephone 2 Press X and the desired mailbox number 1 or 2 during TAD FAX greeting playback f you have recorded your mailbox greeting message it will be played 3 Enter the mailbox password default setting 555 Note For details on remote operation see page 45 to page 46 Remote commands 8 1 8 2 8 3 and 8 4 cannot be used To listen to messages in another memory after playback Press X and 0 for the common memory then enter the remote operation ID 48 OR Press X and the desired mailbox number 1 or 2 then enter the mailbox password HR ee Se 6 9 Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded You can retrieve the transferred message via remote operation Keep the front cover
30. base units Each base unit forms 1 radio cell If the individual base units are linked to the same telephone line then you can extend the operating range of the system by positioning the base units so that the two radio cells overlap If the handset is set to AUTO in base unit selection page 62 then in standby mode the handset will automatically swap to the second base if the range on the first base is exceeded It is not possible to transfer calls between base units only between handsets linked to the same base unit Example Additional handsets registered to 2 base units Radio cell Note Calls are disconnected when the handset moves from one radio cell to another E 8 2 Registering a handset to a base unit The handset supplied with the base unit is already registered If an optional handset is purchased it must be registered 8 Options Keep the front cover page open for button locations Important After pressing LOCATOR HOLD in step 8 the rest of the procedures must be completed within 1 minute Charge the optional handset batteries for 7 hours before initial use To exit programming press O any time 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press gt 4 Press 4 or v repeatedly to display REGISTRATION 5 Press gt 6 Press a or v repeatedly to display REGISTER HS 7 Press 8 Press and hold LOCATOR HO
31. document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned off automatically To stop copying Press STOP 5 1 1 More copying features To enlarge a document 1 Press gt after step 4 on page 41 2 Press repeatedly to select 150 or 200 then press START The unit will only enlarge the centre of the upper part of the document To make an enlarged copy of the bottom of the document turn the document around and then make a copy Example 150 enlarged copy Original document Enlarged copy A B C D To reduce a document 1 Press gt after step 4 on page 41 2 Press repeatedly to select 92 86 or 72 then press START Setting Recording Original paper size document size 100 Letter Letter Jerai Legal A4 Legal Letter A4 A4 Letter 92 A4 Letter A4 86 A4 Letter A4 72 Letter Legal A4 Legal A4 210 mm x 297 mm 41 5 Copy Legal 216 mm x 356 mm Letter 216 mm x 279 mm Note e f the appropriate reduction rate is not selected the document may be divided and the top of the second sheet will be deleted e f the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper try 92 or 86 To collate multiple copies The unit can collate multiple copies in the same
32. page open for button locations 1 Press MENU repeatedly to display POLLING 2 Press SET Dial the fax number 4 Press SET The unit will start reception See 5 1 Making a copy o gt 1 7 START COPY STOP 1 Adjust the width of the document guides 1 to the size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution 4 Press COPY f necessary enter the number of copies up to 50 5 Press START or wait for 15 seconds The unit will start copying Note Any transmittable document can be copied page 36 To select the resolution Select the desired resolution according to the type of document FINE For printed or typewritten originals with small printing SUPER FINE For originals with very small printing PHOTO For originals containing photographs shaded drawings etc e f a resolution setting is not selected FINE will be selected automatically Quick scan feature This feature is helpful when you want to copy the document then remove it for other uses To use 5 Copy this feature activate feature 34 page 52 beforehand The document will be fed into the unit and scanned into memory The unit will then print the data If the
33. page open for button locations Important To use this feature program the transfer telephone number first feature 60 page 53 and set the unit to TAD FAX mode 6 9 1 How this feature works 1 Anincoming voice message is recorded in your unit 2 Your unit calls the transfer telephone number 3 You answer the call with the transfer telephone 4 Your unit will play the pre recorded transfer greeting message You can record a transfer greeting message 5 You enter the remote operation ID and retrieve the message using remote operation page 45 to page 46 6 9 2 Recording your transfer greeting message The recording time is limited to 16 seconds Suggested message This is a transferred message from your name business and or telephone number Please enter your remote ID for remote operation 1 Press MENU 2 Press tt then 6 1 3 Press or repeatedly to select RECORD 4 Press SET 5 Speak clearly about 20 cm away from the microphone The display will show the remaining recording time 6 When finished recording press STOP The unit will repeat your message 7 Press MENU To check the transfer greeting message 1 Press MENU 4 6 1 2 Press or repeatedly to select CHECK 3 Press SET The unit will play the message 4 Press MENU To erase your transfer greeting message 1 Press MENU 1i 6 1 2 Press
34. sent by the other party is as large as or larger than the recording paper the unit can reduce the document and print it Select the desired reduction rate Setting Recording Original paper size document size 100 Legal Letter A4 A4 Letter 92 Letter Letter default Legal Legal A4 A4 86 Letter A4 A4 A4 72 Letter Legal A4 Legal 52 Code 39 Changing the display contrast LCD CONTRAST NORMAL NORMAL default For normal contrast DARKER Used when the display contrast is too light Code 41 Changing the fax activation code FAX ACTIVATION ON 3t If you use an extension telephone and wish to use it to receive a fax activate this feature and program the activation code 1 Press MENU 2 Press t then 4 1 3 Press or lt repeatedly to select on 4 Press SET 5 Enter your code from 2 to 4 digits using 0 9 and t The default code is 9 6 Press SET 7 Press MENU Note Do not enter 0000 Do not program the same code number as a restricted number of the call restriction in the handset programming page 59 Code 42 Setting the message alert MESSAGE ALERT OFF To alert you when a new voice message is recorded The unit beeps slowly until you listen to the recorded messages ON You will be alerted to new messages by a beeping so
35. they attend a service call that is not due to apparatus supplied by them Fitting a Plug to the Mains Lead IEEE XX X 34 Fitting a plug to the mains lead This appliance is supplied with a moulded three pin mains plug for your safety and convenience A 5 amp fuse is fitted in this plug Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362 Check for ASTA mark e or the BSI mark gY on the body of the fuse If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced If you lose the fuse cover the plug must not be used until a replacement cover is obtained A replacement fuse cover can be purchased from your local Panasonic dealer IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET If a new plug is to be fitted please observe the wiring code as shown below If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED IMPORTANT The wires in this mains lead are coloured in accordance with the following code Green and Yellow Earth Blue Neutral Brown Live As the colours of the wire in the mains lead
36. this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not defeat this safety feature by tampering with the plug 9 Do not place objects on the mains lead Install the unit where no one can step or trip on the mains lead 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorised service centre when service is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur A When the mains lead is damaged or frayed B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorised service centre E If the unit has been dropped or physically damaged F If the unit exhibits a distinct change in performance 14
37. unit Wrong PIN number has been entered If you forget your PIN consult our Customer Care Centre page 11 Locate the handset and the base unit away from other electrical appliances 9 3 3 Fax sending cannot send documents The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not a fax machine Check with the other party The other party s fax machine rings too many times Send the fax manually page 35 The other party complains that letters on their received document are distorted or not clear f your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have these services An extension telephone on the same line is off the hook Hang up the extension telephone and try again Try copying the document If the copied image is clear there may be something wrong with the other party s machine The other party complains that smudges or black lines appear on their received document The glass or rollers are dirty Clean them page 72 cannot send a fax overseas Use the overseas transmission mode of feature 23 page 51 Add two pauses at the end of the telephone number or dial manually 9 3 4 Fax receiving I cannot receive documents automatically The receiving mode is set to TEL m
38. x depth 282 mm Approx 3 6 kg Standby Approx 10 W Transmission Approx 22 W Reception Approx 43 W When receiving a 20 black document Copy Approx 45 W When copying a 20 black document Maximum Approx 135 W When copying a 100 black document 220 240 V AC 50 Hz Approx 25 pages of memory transmission Approx 28 pages of memory reception Based on the ITU T No 1 Test Chart in standard resolution without using the Error Correction Mode Approx 18 minutes of recording time including greeting messages 1 Transmission speed depends upon the contents of the pages resolution telephone line conditions and capability of the other party s machine 2 Transmission speed is based upon the ITU T No 1 Test Chart If the capability of the other party s machine is inferior to your unit the transmission time may be longer 8 Recording time may be reduced by the calling party s background noise 75 10 General Information ITU T No 1 Test Chart e THE SLEREXE CO Paper specifications Recording paper size A4 210 mm x 297 mm Recording paper weight 60 g m to 90 g m Note for recording paper Do not use the following types of paper Paper with a cotton and or fibre content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs o
39. 02 The unit will beep slowly if the message alert feature is activated feature 42 page 52 FLASH LIGHT PLAY MESSAGES _ 7 QUICK e 4 lt 4 gt k SET STOP Press PLAY MESSAGES Only the new recorded messages will be played Adjust the speaker volume using or After playing back all of the new messages the PLAY MESSAGES indicator will stop flashing but will remain lit up If you press PLAY MESSAGES at this time all the recorded messages will be played To repeat a message Press 4 while listening to the message f you press 4 within 5 seconds of the beginning of the message the previous message will be played To play back a specific message press 4 or gt and search for the message you want to listen to 44 To skip a message Press gt to play the next message To stop playback temporarily Press STOP f you press PLAY MESSAGES within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback a synthesised voice will announce the day of the week and time that each message was recorded To change the playback speed Press QUICK to play messages at one and a half times the original speed Press SLOW to play messages at half the original speed To return to the original speed press either QUICK or SLOW again during
40. 04 36 50 Storing Broadcast 37 Hot key 30 Navigator directory 31 Phonebook 29 T Time alarm 54 Toll saver 40 Transferring a call 28 63 V Voice mailbox 46 11 Index Voice mailbox password Feature 51 52 53 Voice time day stamp 44 Volume Base unit 22 Handset 27 81 82 83 CE 0682 Base Unit CE 0436 Cordless Handset Sales Department Panasonic Business Systems U K Panasonic House Willoughby Road Bracknell Berkshire RG12 8FP Panasonic Communications Co Ltd 1 62 4 chome Minoshima Hakata ku Fukuoka 812 8531 Japan PFQX1815ZA CM0203MNO
41. 14 Turning the handset power on off 18 2 Preparation Connections and Setup 2 1 Connections ssusssssss 19 2 2 Battery charge 20 Help Button 2 3 Base unit help function 21 Volume 2 4 Adjusting handset volume 21 2 5 Adjusting base unit volume 22 Initial Programming 2 6 Date and time 23 2 7 Yout logo iti ene 24 2 8 Your fax number susse 26 3 Telephone Making and Answering Calls 3 1 Making phone calls 27 3 2 Answering phone calls 28 3 3 Handset locator 29 3 4 RECALL button to use the recall feature 29 Automatic Dialling Handset 3 5 Storing names and telephone numbers into the phonebook 29 3 6 Making a phone call using the phonebook ceesseesess 30 3 4 Hot key oe eR 30 Automatic Dialling Base Unit 3 8 Storing names and telephone numbers into the navigator directory 31 3 9 Making a phone call using the navigator directory iie i iaa 32 Caller ID Handset Only 3 10 Caller ID service Handset only 32 3 11 Viewing and calling back using caller information Handset only 33 3 12 Storing caller information into the phonebook Handset only 34 4 Fax S
42. 17 A 1 14 Turning the handset power on off 1 14 1 Power on Press 40 for more than 1 second The display will change to the standby mode 1 14 2 Power off Press 40 for more than 2 seconds The display will go blank 18 Ss SSS Se 2 1 Connections Plug in the mains lead and the telephone line cord Switch on AC mains outlet Telephone line cord To telephone network To Household Mains Supply Mains lead 220 240 V 50 Hz Caution The mains lead must remain connected at all times Never install telephone wiring during a lightning storm When you operate this product the power outlet should be near the product and easily accessible Be sure to use the telephone line cord included in this unit Do not extend the telephone line cord Note f any other device is connected on the same line this unit may disturb the network condition of the device Do not connect an answering machine to the same telephone line If connected set the automatic answer feature to off by pressing AUTO ANSWER 2 Preparation f you use the unit with a computer and your internet provider instructs you to install a filter please connect it as follows To telephone gt T ad network Telephone Filter line cord 19 2 Preparation 2 2 Battery charge Place the handset on the cradle of the base unit for about 7 hours before initial use
43. 2bE Addiionalhandset 1 We recommend that you buy a full size replacement film for continuous use of your unit Please use genuine Panasonic replacement film The ink film is not reusable Do not rewind and use the ink film again 2 Additional handsets have answering device controls printed on their cases however remote operation of the base unit s answering device is not possible 11 1 Introduction and Installation Sas 1 3 Overview 1 3 1 Base unit Speaker Document guides Paper tray Metal recording paper guide Recording paper entrance Recording paper exit Tension plate Antenna 9 Front cover Document exit Microphone 2 Document entrance 3 Green button Back cover release button Back cover 12 1 3 2 Handset Receiver Microphone Lo c c 1 4 Description of base unit buttons Keep the front cover page open for button locations SLow To slow down message playback page 44 Quick To speed up message playback page 44 RECORD To record your greeting message page 43 ERASE To erase messages page 44 PLAY MESSAGES To play messages page 44 Q AUTO ANSWER To turn on off the auto answer setting page 38 39 BROADCAST Totransmit a document to multiple parties page 37 Q LOCATOR HOLD To locate the handset page 29 To put a call on hold
44. A phone number will be displayed 9 Press gt or E 10 Press AQ 56 Note Even if you select PHONE NO the other party s telephone number will not appear on your display in the following cases When you receive calls without subscribing to a Caller ID service or When you switch a call from the base unit to the handset Selecting the display language 1 Press 6 2 Press 4 or repeatedly to display SETTING HS 3 Press 4 Press 4 or repeatedly to display DISPLAY OPT 5 Press 6 Press 4 or repeatedly to display LANGUAGE 7 Press gt 8 Press 4 or repeatedly to select the desired language from ENGLISH default GERMAN SPANISH FRENCH ITALIAN DUTCH TURKISH HUNGARIAN PORTUGUESE and POLISH 9 Press gt or 6 10 Press AQ Note f you set a language you cannot read reset the handset settings to their default settings page 58 Call option settings CALL UP Setting the call BAR This feature prohibits outgoing calls When call BAR is turned on only emergency calls and intercom calls can be made 1 Press 6 2 Press 4 or repeatedly to display SETTING HS Press gt Press 4 or v repeatedly to display CALL OPT Press gt Press 4 or v repeatedly to display CALL BAR 7 Press gt A9 aa
45. ART When the other party answers your call Ask them to press their start button When the fax tone is heard press FAX START To select the resolution Select the desired resolution according to the type of document STANDARD For printed or typewritten originals with normal sized characters FINE For originals with small printing SUPER FINE For originals with very small printing This setting only works with other compatible fax machines PHOTO For originals containing photographs shaded drawings etc 4 Fax Using the FINE SUPER FINE and PHOTO settings will increase transmission time e f the resolution setting is changed during feeding it will be effective from the next sheet To redial the last number Press REDIAL PAUSE e f the line is busy the unit will automatically redial the number up to 5 times To cancel redialling press STOP To send more than 10 pages at a time Insert the first 10 pages of the document Add the other pages up to 10 at a time before the last page feeds into the unit Predialling a fax number You can dial the fax number first before inserting the document This is convenient if you need to refer to the document for the other party s fax number 1 Enter the fax number 2 Insert the document 3 Press FAX START Sending from memory Quick scan feature You can scan the document into memory before sending To us
46. E 12 00AM 4 Enter the current day month year by selecting 2 digits for each 23 2 Preparation Example 10 August 2003 Press 1 0 0 8 0 3 D 10 M 08 Y 03 TIME 12 00AM 5 Enter the current hour minute by selecting 2 digits for each Press 3 to select Am or pM Example 3 15PM 12 hour clock entry 1 Press 0 3 1 5 D 10 M 08 Y 03 TIME 03 15AM 2 Press X repeatedly to display Pm D 10 M 08 Y 03 TIME 03 15PM 6 Press SET The next feature will be displayed 7 Press MENU to exit the program Note This information will be printed on each page transmitted from your unit The accuracy of the clock is approximately 60 seconds a month To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction 24 hour clock entry If you select the clock display to 24H feature 1119 page 51 enter the clock in step 5 as follows Example 15 15 3 15PM Press 1 5 1 5 aS 2 7 Your logo The logo can be your company division or name STOP C4 gt SET MUTE MENU RECALL 1 Press MENU SYSTEM SET UP PRESS NAVI gt 2 Press 4 or repeatedly to display the following YOUR LOGO PRESS SET 3 Press SET Cursor will appear on the display LOGO 4 Ent
47. LD on the base unit until the registration tone sounds t may take up to about 10 seconds until the registration tone sounds REGISTRATION will be displayed on the base unit f all registered handsets start ringing paging press LOCATOR HOLD to stop paging then start over again 9 Using the handset press 4 or v repeatedly to select the desired base unit number available to register the handset and press gt 10 After Bs PIN is displayed enter the 4 digit base unit PIN using the handset dial keypad The default PIN is 0000 11 Press or 1 When a handset is registered successfully a confirmation tone will sound and Y will light 8 2 1 Cancelling a handset Each handset can cancel itself or another handset 1 Press 6 2 Press 4 or v repeatedly to display SETTING BS 3 Press gt INPUT CODE will be displayed 61 8 Options 4 Press 7 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press the desired handset number The selected handset number will flash 7 Press gt or 1 8 After sETTING BS is displayed press O 8 2 2 Cancelling a base unit You can cancel any base unit that your handset is registered to 1 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press gt J 4 Press a or v repeatedly to display REGISTRATION 5 Press 6 Press
48. N eee eeseeeeeeeeeeeeeeseeeeeeeees 58 8 Options Multi Units 8 1 Operating additional units 61 8 2 Registering a handset to a base unit 61 8 3 Selecting the ringer mode 62 8 4 Intercom between handsets 63 8 5 Transferring calls between handsets Conference call 63 9 Help Error Messages 9 1 Error messages Reports 64 9 2 Error messages Base unit display 64 Frequently Asked Questions 9 8 When a function does not work check lloro icc e diens 65 Jams 9 4 Recording paper jam 69 9 5 Document jams sending 71 Cleaning 9 6 Document feeder cleaning 72 9 7 Thermal head cleaning 72 10 General Information Printed Reports 10 1 Reference lists and reports 74 Specifications 10 2 Technical data about this product 75 Guarantee 10 3 Condition of guarantee 78 11 Index 11 1 Index uni intet hie 79 Table of Contents 1 Introduction and Installation Sa eee 1 1 Included accessories No Item Part number Quantity Specifications Mains lead PQJA10039Z 1 0 0 Telephone line cord PQJA87S 1 for UK Cordless handset QOEM ese toes Battery cover PQKK10134Z5 7 fo seeeestsess Rechargeable batteries HHR 4EPT BA2 2 AAA size
49. Panasonic Compact Plain Paper Fax with DECT Operating Instructions model No KX FC 195E Please read these Operating Instructions before using the unit and save for future reference This model is designed to be used only in the United Kingdom and Ireland How to use the operating instructions When following operating instructions always keep the front cover page next page open so that you will find easy reference to the buttons OPEN Location of controls Please keep this page open when following operating instructions Base unit zij RECORD ERASE PLAY MESSAGES mor AUTO ANSWER N CFG CF DIGITAL SP PHONE VOLUME a erem z HELP E 16 Keys AUTO ANSWER O LOCATOR HOLD O RECORD O BROADCAST Q MENU Db REDIAL PAUSE COPY D MUTE p SET p DIGITAL SP PHONE D NAVIGATOR B SLOW ERASE PLAY MESSAGES O START p FAX START amp QUICK O STOP D HELP D RECALL O VOLUME Handset Keys Q Phonebook Talk O Navigator O9 Redial Pause Oo ES E O R Recall F A Menu OK O9 di oo AO Off Power O _ A cs o C Clear INT Intercom Thank you for purchasing a Panasonic fax machine Things you should keep a record of i ee Sec eee aren CE ILL pega s Attach your sales receipt here For your future reference C Dat
50. The ink film is not wrapped around the blue core Slack Crease DS SZ S m AON JN o 2 6 Close the back cover securely 1 by pushing down on the dotted area at both 5 Turn the gear with the blue core in the ends 2 Close the front cover securely direction of the arrow 1 8 2 Replacing the ink film The included film roll is a complimentary starter ink film To ensure that the unit operates properly we recommend the use of Panasonic replacement film See page 11 for accessory information We cannot be responsible for any damage to the unit or degradation of print quality which 15 1 Introduction and Installation may occur from the use of non Panasonic replacement film 1 Open the covers see steps 1 to 3 on page 14 2 Pull out the blue gear and remove the used ink film Remove the used core 3 Remove the stoppers and tags from the new ink film 4 Insert the ink film and close the covers see steps 4 to 6 on page 15 16 pcc 1 9 Paper tray Insert the tab D on the paper tray into the slot on the back of the unit 1 10 Metal recording paper guide Attach the metal recording paper guide into the slots on the recording paper exit The recording paper will be ejected from the top of the unit after printing The metal recording paper guide prevents the printed paper from curling nS Ee 1 11 Recording
51. X greeting message page 43 Suggested message This is your name We are unable to answer right now To send a fax start transmission To leave a message speak after the beep To leave a private message press and the desired mailbox number 1 or 2 Thank you 2 Record your mailbox greeting message if necessary page 47 3 Change the mailbox password if necessary Formailbox 1 password see feature 51 page 53 Formailbox 2 password see feature 52 page 53 4 Set the unit to TAD FAX mode page 39 6 5 2 Leaving messages ina mailbox 1 Call your unit from a remote touch tone telephone e The TAD FAX greeting message will be played 2 Press X and the desired mailbox number 1 or 2 A mailbox greeting message will be played 3 After the beep leave a message Note e f the caller does not enter a mailbox number in step 2 the message will be recorded in the common memory ERA ei 6 6 Recording your mailbox greeting messages The recording time of each greeting is limited to 16 seconds for each mailbox Suggested message This is personal name Please leave your name and message after the beep Keep the front cover page open for button locations 1 Press MENU 2 For mailbox 1 Press tt then 5 5 For mailbox 2 Press t then 5 6 6 Answering Device 3 Press or repeatedly to select RECORD 4 Press SET 5 Speak clearly about 20
52. and hold open while inserting the paper 9 4 2 When the recording paper was not fed into the unit properly The display will show the following Remove the recording paper and straighten Pull the tension plate forward and hold open while inserting paper Press START to clear the message CHECK PAPER START 9 Help 9 5 Document jams sending 1 Open the front cover by pulling up the centre part Remove the jammed document carefully Note Do not pull out the jammed paper forcibly before opening the front cover 71 9 Help SSE 9 6 Document feeder cleaning Clean the document feeder in the following cases If misfeeding of the document occurs frequently If smudges or black white lines appear on the original document when transmitting or copying 1 Disconnect the mains lead and the telephone line cord 2 Open the front cover by pulling up the centre part 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the glass with a soft dry cloth Caution Do not use paper products such as paper towels or tissues 72 4 Close the front cover securely 5 Connect the mains lead and the telephone line cord 9 7 Thermal head cleaning If smudges or black white lines appear on a copied received doc
53. aoee malbo password PVP teg Changes to TEL mode Key Remote command 8 1 Turns on message transfer 0 Skips the greeting message 8 2 Turns off message transfer 1 Repeats a message 8 3 Turns on pager call 2 Skips a message 8 4 Turns off pager call 6 4 1 Listening to recorded messages 1 Call your unit 2 Press the remote operation ID during the TAD FAX greeting message 3 Start remote operations When there are new recorded messages The voice guide will tell you the number of new messages and they will be played automatically When there are no new messages Voice guide No new messages Wait for 4 seconds or press 5 to listen to all the messages When voice memory is full Voice guide Sorry no more memory Please erase unnecessary messages Erase unnecessary messages 6 4 2 Remote operations using the remote command key 1 repeats a message If you press this key within 5 seconds of the beginning of a message the previous message will be played 2 skips a message 4 plays back only the new messages 5 plays back all the messages Note f you do not enter a remote command key within 10 seconds after the last operation the unit will ask you to leave a marker message page 46 f you do not press any command keys during playback for over 2 minutes and 40 seconds 45 6 Answering Device the unit will beep twice and pause message playback To continue p
54. aximum greeting message time from 60 seconds to 16 6 Answering Device seconds your greeting message will be deleted When a call is received the pre recorded greeting message will be played Checking the greeting message 1 Set feature 77 to TAD FAX page 54 beforehand 2 Press AUTO ANSWER repeatedly to display the following TAD FAX MODE p u ON m OFF The unit will play the greeting message 6 1 1 Erasing your recorded greeting message 1 Set feature 77 to TAD FAX page 54 beforehand 2 Press ERASE 2 times 3 Press SET To cancel erasing press STOP 4 Press SET Note f you erase your TAD FAX greeting message the pre recorded greeting message will be played when a call is received NENNEN 6 2 Leaving a message for others or yourself To leave a private message for yourself or someone else you can record a voice memo This memo can be played back later either directly or remotely Keep the front cover page open for button locations 1 Press RECORD 2 Press SET A long beep will sound 3 Speak clearly about 20 cm away from the microphone 4 When finished recording press STOP 43 6 Answering Device Ea 6 3 Listening to recorded messages When the unit has recorded new voice messages The PLAY MESSAGES indicator will flash The display will show the total number of recorded messages Example
55. cated on the same number key press gt to move the cursor to the next space f there is no space to store new entries MEMORY FULL is displayed Erase unnecessary entries page 30 To correct a mistake 1 Press 4 or gt to move to the position to the right of where you want to correct the character number 2 Make the correction To clear a digit press C 3 5 1 Editing a stored entry 1 Press CQ 2 Press 4 or v repeatedly to display the desired entry 3 Press gt J 4 Press 4 or v repeatedly to select EDIT 5 Press f you do not need to edit the telephone number skip to step 7 6 Edit the telephone number For further details see the storing procedure on page 29 7 Press f you do not need to edit the name skip to step 9 8 Editthe name see the storing procedure on page 29 for instructions 9 Press 6 3 5 2 Erasing a stored entry 1 Press CQ 30 2 Press 4 or v repeatedly to display the desired entry 3 Press gt 4 Press 4 or v repeatedly to display CLEAR 5 Press 6 Press 4 or repeatedly to select YES To cancel erasing select NO 7 Press gt or B To erase other entries repeat steps 2 to 7 8 Press 740 ee ee puma uem 3 6 Making a phone call using the phonebook Before using this feature program the desired names and telephone numbers into the phonebook pa
56. cm away from the microphone The display will show the remaining recording time 6 When finished recording press STOP The unit will repeat your message 7 Press MENU To check the mailbox greeting message 1 For mailbox 1 Press MENU then 11 5 5 For mailbox 2 Press MENU then t 5 6 2 Press or repeatedly to select CHECK 3 Press SET The unit will play the message 4 Press MENU To erase your mailbox greeting message 1 For mailbox 1 Press MENU then t1 5 5 For mailbox 2 Press MENU then t1 5 6 2 Press or repeatedly to select ERASE 3 Press SET Your mailbox greeting message will be erased 4 Press MENU 5 Seat ae LENS oak SH 6 7 Listening to recorded mailbox messages Keep the front cover page open for button locations 1 Press gt 2 times 2 Press or repeatedly to display the desired mailbox number 3 Press PLAY MESSAGES If you have programmed your mailbox password enter it Only the new recorded messages will be played f there are no new messages the unit will play back all the recorded messages 47 6 Answering Device Note See the following topics on page 44 for details on features that can be used during playback To repeat a message To skip a message To stop playback To change the playback speed To erase a specific message To record
57. ctions with your receipt Panasonic Business Systems U K Receipt No Date of Purchase Model No KX FC195E Serial No 78 11 Index PES Installation 17 Replacement 17 11 1 Index Battery low alarm 55 Battery type 58 Broadcast transmission 37 Button description Base unit 12 01 Date and time 23 02 Your logo 24 03 Your fax number 26 04 Sending report 36 50 06 FAX ring setting 51 peugeot 13 06 TAD ring setting 40 51 C Call BAR 56 10 Recording time for an incoming Caller ID 32 message 51 Calling back 33 11 Remote operation ID 51 Storing 34 17 Ringer pattern 51 Callers recording time Feature 10 51 19 Clock display 51 Call restriction 59 22 Journal report 36 51 Call waiting 29 33 23 Overseas mode 51 Call waiting tone 55 25 Delayed transmission 51 Cancelling a base unit 62 34 Quick scan 35 41 52 Cancelling a handset 61 36 Receiving reduction 52 Character table 25 29 39 Display contrast 52 Cleaning 72 41 Fax activation code 52 Clock display Feature 19 51 42 Message alert 52 Communication messages 64 43 Recording time alert 52 Conference call 63 44 Memory reception alert 53 Connecting tone Feature 76 54 46 Friendly reception 53 Connections 19 47 Fax voice guidance 53 Copy 41 51 Mailbox 1 password 53 Collation 42 52 Mailbox 2 password 53 Enlarge 41 54 Greeting time 53 Reduce 41 55 Mailbox 1 g
58. date list of compatible PBX s b The apparatus can be used on extension sockets connected to a direct exchange line D E L C This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension The supplier of the apparatus should be consulted for an up to date list of PBX s with which the apparatus is compatible It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX s e This apparatus is suitable for connection to a PBX with or without initial proceed indication e This apparatus is suitable for connection to a PBX with or without secondary proceed indication Any cases of difficulty should be referred in the first instance to the supplier of the apparatus d The apparatus must not be connected in the following manner As an extension to a pay phone As a party line with shared service 6 NOTES e If you experience any problems with the normal use of your apparatus you should unplug it from the telephone outlet and connect a known working telephone in its place If the known working telephone still gives problems then please contact the customer service department of your PSTN operator e g BT etc If it operates properly then the problems are likely to be a fault in your apparatus In this case consult your supplier for advice e Your PSTN operator may charge you if
59. directory 3 Press 5 repeatedly to display any name with the initial L see the character table page 25 To search for symbols not letters or numbers press X 4 Press repeatedly to display LISA To stop the search press STOP To dial the displayed number press DIGITAL SP PHONE Def ee d 3 10 Caller ID service Handset only The handset is compatible with the Caller ID service offered by your local telephone company To use this feature you must subscribe to a Caller ID service Important This unit is designed in accordance with the FSK based subscriber line protocol under the ETS European Telecommunication Standard and only supports the basic CLIP Calling Line Identification Presentation features This unit will only display the caller s telephone number This unit will not support future additional telephone services This unit cannot support services based on the DTMF based subscriber line protocol The caller information will not be shown on the base unit display Change the following ring settings to 2 or more rings beforehand TAD ring setting and FAX ring setting feature 06 page 51 3 10 1 How Caller ID is displayed The calling party s telephone number will be displayed after the first ring You then have the option of whether or not to answer the call depending on the caller The unit will automatically store the caller informat
60. distance and noise Calls are transmitted between the base unit and the handset using wireless radio waves For maximum distance and noise free operation we recommend the following Placing the unit away from electrical appliances such as a TV radio personal computer or another phone 2 Placing the unit in a HIGH and CENTRAL location with no obstructions such as walls Raising the antenna vertically Safety Instructions aT Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read and understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink or the like 5 Place the unit securely on a stable surface Serious damage and or injury may result if the unit falls 6 Do not cover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided 7 Use only the power source marked on the unit If you are not sure of the type of power supplied to your home consult your dealer or local power company 8 For safety purposes
61. e of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number V D Caution Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film Do not rub or use an eraser on the printed side of recording paper as the print may smear n the event of problems you should contact your equipment supplier in the first instance This equipment is designed for use on the UK and Republic of Ireland analogue telephone network Declaration of Conformity We Panasonic Communications Co Ltd declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC If you want to get a copy of the original Declaration of Conformity of our products which relates to the R amp TTE please contact to our web address http doc panasonic tc de Copyright This manual is copyrighted by Panasonic Communications Co Ltd PCC and its licensee Under the copyright laws this manual may not be reproduced in any form in whole or part without the prior written consent of PCC and its licensee Panasonic Communications Co Ltd 2003 For best performance Battery charge Place the handset on the cradle of the base unit for about 7 hours before initial use For details see page 20 For Best Performance Operating
62. e this feature activate feature 34 page 52 beforehand 1 Insert the document 2 Enter the fax number 3 Press FAX START The document will be fed into the unit and scanned into memory The unit will then transmit the data If the document exceeds the memory capacity sending will be cancelled and this feature will be turned off automatically You must transmit the entire document manually To stop transmission Press STOP Sending a fax with the voice guide You can send documents by following the voice guide 1 Press HELP 2 times 2 Press SET 3 Follow steps 1 to 6 page 35 35 4 Fax After transmission the voice guide will turn off automatically Sending report for confirmation A sending report provides you with a printed record of transmission results To use this feature activate feature 04 page 50 For an explanation of error messages in the result column see page 64 Journal report A journal report provides you with a printed record of the 30 most recent faxes To print manually see page 74 To print automatically after every 30 new fax communications activate feature 22 page 51 For an explanation of error messages in the result column see page 64 4 2 Documents you can send Minimum document size m IIT 128 mm Maximum document size In 216 mm 36 Effective scanning area e Shaded area 1 will be scanned 2mm
63. ecorded messages 44 From a remote location 45 Voice mailbox 47 48 Logo Feature 02 24 Message alert Feature 42 52 Message transfer Feature 60 48 53 Navigator directory Base unit Making a phone call 32 Selecting characters 25 Sending faxes 36 Storing 37 O Overseas mode Feature 23 51 80 Pager call Feature 70 49 Phonebook Making a phone call 30 Storing 29 Polling 40 Power failure 69 Programming Base unit programming 50 Handset programming 54 Quick scan Feature 34 35 41 52 Range warning alarm 55 Receiving Automatically 39 Manually 38 Receiving alert Feature 44 53 Receiving reduction Feature 36 52 Recording Greeting message 43 47 48 Memo message 43 48 Recording paper 17 Recording paper size 76 Recording time alert Feature 43 52 Recording time for TAD FAX greeting message Feature 54 53 Redialling Base unit 28 35 37 Handset 27 Redial list 27 Remote operation 45 Remote operation ID Feature 11 57 Reports Broadcast programming 74 Fax number 74 Journal 36 51 74 Power down 69 Printer test 74 Sending 36 50 Setup 74 Reset Base unit Feature 80 54 Handset 58 59 Resolution 35 47 Ringer mode 62 Ringer pattern Base unit Feature 17 57 Handset 55 Ring setting FAX ONLY Feature 06 57 TAD FAX Feature 06 57 S Sending Broadcast 37 From memory 35 Manually 35 Navigator directory 36 Sending report Feature
64. edly to select this feature Press or repeatedly to select on Press SET Enter any 3 digit number except a number using O or 7 The default ID is 111 Press SET Press MENU Code 17 Setting the ringer pattern RINGER PATTERN A You can select A default B or C Code 19 Setting the clock entry display CLOCK DISPLAY 12H 7 Programmable Features This feature changes the clock format for when the line is indicated in printed reports and lists or displayed on the base unit 12H default 12 hour clock 24H 24 hour clock prp 7 3 Advanced features Code 22 Setting the journal report to print automatically AUTO JOURNAL ON ON default The unit will print a journal report automatically after every 30 new fax communications page 36 OFF The unit will not print a journal report but will keep a record of the last 30 fax communications Code 23 Sending documents overseas OVERSEAS MODE OFF If you have difficulty sending an overseas fax activate this feature before starting transmission This feature is not available for broadcast transmission The calling charge may be higher as the transmission speed is slowed down ON After transmission this feature will turn off automatically OFF default Deactivates this feature Code 25 Sending a fa
65. ending Faxes 4 1 Sending a fax manually 35 4 2 Documents you can send 36 4 3 Sending a fax using the navigator directory eeeeseeeseeesss 36 4 4 Broadcast transmission 37 Receiving Faxes 4 5 Receiving a fax manually 38 4 6 Receiving a fax automatically 39 4 7 Receive polling retrieving a fax placed on another fax machine 40 5 Copy Copying 5 1 Making a copy secese 41 6 Answering Device Greeting 6 1 Recording your greeting message 43 Memo Message 6 2 Leaving a message for others or yourself m etc te ede cere gei 43 Incoming Messages 6 3 Listening to recorded messages 44 Remote Operation 6 4 Operating from a remote location 45 Voice Mailbox 6 5 Allowing callers to leave private messages dee 46 6 6 Recording your mailbox greeting MESSAGES 2 ectetuer 47 6 7 Listening to recorded mailbox messages eee een 47 6 8 Listening to recorded mailbox messages from a remote location 48 Option 6 9 Transferring recorded messages to another telephone 48 7 Programmable Features Features Base Unit 7 1 Base unit programming 50 7 2 Basic features 50 7 3 Advanced features 51 Features Handset 7 4 Handset programming 54 7 5 Handset programming using the base unit PI
66. er receiving fax documents using the handset SEE 2 3 Base unit help function The unit contains helpful information which can be printed for quick reference Send guide How to send faxes with the voice guide This information will not be printed Quick set up How to set the date time your logo and fax number Feature list How to program the features Directory How to store names and numbers in the navigator directory and how to dial them TAD operation How to use the answering device Fax receiving How to set the unit to receive faxes Copier How to use the copier function Reports List of available reports 4 gt SET HELP 1 Press HELP 2 Press 4 or repeatedly to display the desired item 3 Press SET The selected item will be printed 2 Preparation 2 4 Adjusting handset volume 2 4 1 Ringer volume 7 levels high to off are available The default setting is high 1 Press 6 2 Press 4 or v repeatedly to display the following 3 Press gt 4 Press 4 or v repeatedly to display the following Pr RINGER 5 Press 6 Press 4 or v repeatedly to display the following 7 Press OOO000 8 Press 4 or v repeatedly to select the desired volume The current ringer will sound 9 Press or i 10 Press 0 to e
67. er your logo up to 30 characters See the character table on page 25 for details 5 Press SET The next feature will be displayed 6 Press MENU to exit the program Note This information will be printed on each page transmitted from your unit To enter your logo Example BILL 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 24 3 Press 5 3 times LOGO BIL 4 Press gt to move the cursor to the next space and press 5 3 times LOGO BILL To change capital or lower case letters Pressing the t1 key will change to capital or lower case alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press H LOGO Bi 4 Press 5 3 times LOGO Bil To correct a mistake Press 4 or to move the cursor to the incorrect character and make the correction To delete a character Press 4 or gt to move the cursor to the character you want to delete and press STOP To insert a character 1 Press 4 or to move the cursor to the position to the right of where you want to insert the character 2 Press MUTE to insert a space and enter the character To select characters with the dial keypad Keys Characters 1 box cp hue em ee ICONE 2 AB Cab ce 3 DEF ef 3 4 GHI ghi 4 5 JKLj k 5
68. ess or 2 6 Date and time You must set the date and time for both the handset and the base unit 2 6 1 Setting the time and date on the handset Important Confirm that the mains lead is connected Ensure that Y is not flashing f a power failure occurs the time and date for the handset needs to be reset 1 Press E 2 Press a or v repeatedly to display the following 3 Press gt J 4 Press x 5 Enter the current hour minute by selecting 2 digits for each Example 15 15 24 hour clock entry Press 1 5 11 5 MA f you make a mistake press C Digits are cleared from the right 6 Press gt or 6 2 Preparation 7 Press 8 Press X 2 times 9 Enter the current day month year by selecting 2 digits for each Example 10 August 2003 Press 1 0 0 8 0 3 t 08 03 f you make a mistake press C Digits are cleared from the right 10 Press gt or 1 11 Press 9 O to exit the program 2 6 2 Setting the date and time on the base unit 1D SET MENU 1 Press MENU SYSTEM SET UP PRESS NAVI gt 2 Press 4 or repeatedly to display the following SET DATE amp TIME PRESS SET 3 Press SET Cursor will appear on the display D 01 M 01 Y 03 TIM
69. ge 29 Keep the front cover page open for button locations Important To prevent battery consumption be sure to press 0 if a busy tone sounds when after using the handset 1 Press QQ 2 Press 4 or v repeatedly to display the desired entry 3 Press The unit will start dialling automatically LECT aera enge nr 3 7 Hot key 3 7 1 Assigning an entry in the phonebook to a hot key You can assign the handset dialling buttons 1 to 9 as hot keys choosing 9 entries from the phonebook Keep the front cover page open for button locations 1 Press QQ 2 Press 4 or v repeatedly to display the desired entry 3 Press gt 4 Press 4 or v repeatedly to select HoT KEY REG 5 Press 6 Press a or v repeatedly to select a desired dialling button 1 to 9 e f the dialling button is already assigned as a hot key the displayed number will flash 7 Press gt 8 Press a or repeatedly to select VES Press gt or 6 To register other entries repeat steps 2 to 9 10 Press AQ 3 7 2 Erasing a hot key e 1 Press and hold the desired hot key 1 to 9 2 Press CLEAR will be displayed 3 Press gt 4 Press 4 or v repeatedly to select YEO 5 Press gt or 6 6 Press 749 Note The number erased from a hot key will not be deleted from the phonebook To erase from the phonebook see page 30
70. gt The first digit of the number flashes 3 Telephone 6 Press 4 or gt to move to the position to the right of where you want to edit the number 7 Edit the number To clear a digit press C 8 Press SX To erase numbers in the redial list 1 Press O9 2 Press 4 or v repeatedly to select the number 3 Press gt 4 Press 4 or repeatedly to display CLEAR f you wantto erase all numbers in the list select ALL CLEAR 5 Press Press 4 or v to select YES 7 Press gt or 6 To erase other numbers repeat steps 2 to 7 Press 0 e e To store a number from the redial list into the phonebook Numbers in the redial list can be stored into the phonebook page 29 1 Press O9 2 Press 4 or repeatedly to select the number 3 Press gt 4 Press 4 or repeatedly to display SAVE TEL NO 5 Press gt p The first 2 digits are the index number 6 Press E 7 Enter the name up to 9 characters see the character table on page 29 8 Press E Key lock You can lock the handset dialling buttons Only incoming calls are accepted while the key lock is on Emergency calls cannot be made until key lock is cancelled To turn on key lock press and hold E for more than 2 seconds A beep will sound and the following will be displayed 27 3 Telephone To turn off
71. he handset Remove the batteries then re insert them Reconnect the mains lead and turn on the handset 9 3 1 General cannot make and receive calls The mains lead or telephone line cord is not connected Check the connections f you used a splitter to connect the unit remove the splitter and connect the unit to the wall socket directly If the unit operates properly check the splitter The unit does not work Disconnect the unit from the telephone line and connect the line to a known working telephone If the working telephone operates 65 9 Help properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telephone company The unit does not ring The ringer volume is turned off Adjust it page 21 22 The ring setting of feature 06 is set to RINGER OFF Change to another ring setting page 51 The base unit rings even when its ringer volume is set to off e Handset s is not hung up Press 0 The unit displays CHECK PAPER though the paper is inserted The paper is inserted halfway Insert it correctly page 17 and press START to clear the message The other party complains they only hear a fax tone and cannot talk FAX ONLY mode is set Tell the other party the number is only used for faxes Change to TEL mode page 38 or TAD FAX mode page 39 The REDIAL PAUSE
72. he mains lead is disconnected Plug in the mains lead SY is flashing The handset is not registered to the base unit Register it The handset is too far from the base unit Move closer and try again The mains lead is not connected Check the connections A busy tone is heard when is pressed The handset is too far from the base unit Move closer and try again The base unit or another handset is in use Wait for the other user to complete the call Another handset is not hung up after being used Press 40 on that handset I cannot dial out Call BAR mode is set Turn it off page 56 The dialled number is restricted Remove the number from the call restricted list page 59 Key lock mode is on Turn it off page 27 Static sound cuts in out fades Interference from other electrical units Locate the handset and the base unit away from other electrical appliances Move closer to the base unit Raise the base unit antenna The handset stops working while being used Disconnect the mains lead and turn off the handset to reset the unit Connect the mains lead turn on the handset and try again You pressed a dialling button when the call BAR feature was turned on page 56 You dialled a number registered for the call restriction feature page 59 cannot store a name and telephone number in the phonebook or hot key You can
73. he program Note This information will be printed on each page transmitted from your unit e The X button enters a and the t1 button enters a space Example 234 5678 Press x 2 3 4 t 5 6 7 8 To enter a hyphen in a telephone number press RECALL To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction To delete a number Press 4 or gt to move the cursor to the number you want to delete and press STOP 26 ea 3 1 Making phone calls 3 1 1 With the handset Important To prevent battery consumption be sure to press 7 0 if a busy tone sounds when after using the handset 1 Lift the handset and press w 2 Dial the telephone number 3 When finished talking press 40 or place the handset on the base unit To redial the last number dialled from the handset Press w then press C8 To redial using the redial list The last 10 numbers dialled with the handset are stored in the redial list 1 Press O9 The last number dialled is displayed 2 Press 4 or v repeatedly to select the number To exit the list press 40 3 Press w To edit a number in the redial list before calling back 1 Press O9 2 Press 4 or v repeatedly to select the number 3 Press p 4 Press 4 or repeatedly to display EDIT CALL NO 5 Press
74. ints or lines clean the thermal head page 72 Broadcast programming list provides you with names and numbers which are stored in the broadcast memory page 37 STOP 11 SET MENU 1 Press MENU repeatedly to display PRINT REPORT 2 Press 4 or repeatedly to display the desired item 3 Press SET to start printing To stop printing press STOP 4 Press MENU 74 10 General Information E eS Z 10 2 Technical data about this product 10 2 1 Base unit Applicable lines Document size Effective scanning width Effective printing width Transmission time Scanning density Photo resolution Scanner type Printer type Data compression system Modem speed Operating environment Dimensions Mass Weight Power consumption Power supply Fax memory capacity Voice memory capacity Public Switched Telephone Network Max 216 mm in width Max 600 mm in length 208 mm 202 mm Approx 8 s page ECM MMR Horizontal 8 pels mm Vertical 3 85 lines mm in standard resolution 7 7 lines mm in fine photo resolution 15 4 lines mm in super fine resolution 64 level Contact Image Sensor Thermal Transfer on plain paper Modified Huffman MH Modified READ MR Modified Modified READ MMR 14 400 12 000 9 600 7 200 4 800 2 400 bps Automatic Fallback 5 C 35 C 20 80 RH Relative Humidity Approx height 199 mm x width 384 mm
75. ion and you can view it page 33 When new calls have been received the display will show the number of new calls Note When you receive a call from the same telephone number you stored with a name in the phonebook the display will show the stored name e f the unit is connected to a PBX Private Branch Exchange system you may not receive the caller information Consult your PBX supplier If the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialled from an area which does not provide Caller ID service PRIVATE The caller requested not to send caller information Visual Call Waiting Call Waiting ID Service If you hear a call waiting tone during a conversation with the handset the handset display will show the second caller s information Press R on the handset to answer the second call The first call is put on hold and you can answer the second call To return to the first caller press R again Note Please contact your telephone company for details and availability of this service in your area SSS AER 3 11 Viewing and calling back using caller information Handset only Up to 50 different caller s telephone numbers are stored from the most recent call to the oldest call When the 51st call is received the oldest caller information is cleared You can easily view caller information and call back 3 Telephone Imp
76. it access AUTO page 62 Redial memory All clear Receiver volume Medium 1 Press AQ 2 Press E 3 Press v 4 Press 5 Press 4 6 Press gt 7 Enter the 4 digit handset PIN The default PIN is 0000 8 Press 9 Press gt or 6 10 Press AO Note Battery type selection page 58 will not be reset The phonebook data page 29 will be saved 7 5 Handset programming using the base unit PIN To exit programming press amp O any time Changing base unit PIN The base unit s PIN is set at the factory to 0000 If you change the PIN please write down your new PIN as the unit will not reveal the PIN to you If you forget your PIN consult our Customer Care Centre page 11 1 Press 6 2 Press 4 or v repeatedly to display SETTING BS 3 Press p INPUT CODE will be displayed Press 5 Enter the current 4 digit base unit PIN Enter the new 4 digit base unit PIN o0 2 Enter the new 4 digit base unit PIN again to verify 8 Press 0 Setting call restriction You can restrict selected handset s from dialling selected phone numbers You can assign up to 10 call restriction numbers up to 8 digits If you dial a restricted number the call will not be connected and the restricted number will flash on the display 1 Press 6 2 Press 4 or repeatedly to display SETTING BS 3 Press
77. key lock press and hold E for more than 2 seconds Note The key lock is cancelled if the handset is turned off 3 1 2 With the base unit DIGITAL lt REDIAL PAUSE LOCATOR HOLD 1 Press DIGITAL SP PHONE 2 Dial the telephone number When the other party answers talk into the microphone 3 When finished talking press DIGITAL SP PHONE To switch a call to the handset 1 Press LOCATOR HOLD to put a call on hold To release the hold press DIGITAL SP PHONE 2 Press x on the handset Note When a call is on hold f you do not press a button for more than 6 minutes a beep will sound every 30 seconds f you do not press a button for more than 10 minutes the line will be disconnected You cannot put a call on hold when handset s is not hung up Press 0 You cannot switch the call from the handset to the base unit f you set the call BAR feature page 56 or call restriction feature page 59 do not press the dialling buttons in step 2 28 Do not switch calls to the handset when direct call page 57 is turned on To redial the last number dialled from the base unit Press DIGITAL SP PHONE then press REDIAL PAUSE Speakerphone operation Use the speaker in a quiet room Adjust the speaker volume using or 3 2 Answering phone calls 3 2 1 With the handset Important To prevent battery cons
78. l TEL mode is displayed 9 3 5 Copying The unit will not make a copy You cannot make a copy during programming Make the copy after programming You cannot make a copy during telephone conversation A black line a white line or smudge appears on the copied document The glass or rollers are dirty Clean them page 72 The copied image is distorted The thermal head is dirty Clean it page 72 The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 11 for further details Original Copy Some paper has instructions recommending which side to print on Try turning the paper over You may have used paper with a cotton and or fibre content that is over 20 such as letterhead or resume paper 9 3 6 Answering device cannot retrieve recorded messages from a remote location Press the remote operation ID correctly and firmly page 45 Messages in the mailbox do not play back The mailbox password is wrong Enter the correct password For mailbox 1 password see feature 51 page 53 For mailbox 2 password see feature 52 page 53 The other party complains that they cannot leave a voice message The memory is full Erase unnecessary messages page 44 48 9 3 7 If a power failure occurs The unit will not function The unit is not designed for making emergency tele
79. layback press 8 within 10 seconds after hearing the 2 beeps 6 4 3 Other remote operations Erasing a specific message Press X 4 while listening to the message you want to erase Voice guide The message has been erased Along beep will sound The unit will then play back the next message Erasing all the messages Press X 5 to erase all the messages Voice guide All messages have been erased A long beep will sound Recording a marker message After playing back the messages you can leave an additional message 1 Wait for the voice guide Voice guide All messages have been played 2 Wait about 10 seconds Voice guide Please leave your name and message after the beep 3 Leave a message after the beep Re recording your greeting message You can change the TAD FAX greeting message 1 Press 7 to start recording A long beep will sound 2 Speak clearly for up to 16 seconds f you pause for over 2 seconds 6 beeps will sound and the recording will stop Repeat from step 1 within 10 seconds 3 When finished recording press 9 The new greeting message will be played Skipping the greeting message Press 0 during the greeting message playback The unit will skip the rest of the greeting message Turning message transfer on or off You must program a transfer telephone number beforehand feature 60 page 53 Press 8 1 to turn on message
80. ll be displayed 4 Press 6 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press gt repeatedly to display the desired call restricted number 7 Press C 8 Press gt or 6 9 Press 4 0 Resetting the handset settings that use the base unit PIN to their default settings The handset can be reset to the following default settings Feature Default setting Ringer mode page T 62 Number of rings 3 page 63 Base unit PIN 0000 Call restriction All clear Caller information All clear page 33 59 7 Programmable Features 1 Press 6 2 Press 4 or repeatedly to display SETTING BS 3 Press p INPUT CODE will be displayed 4 Press 0 5 Enter the 4 digit base unit PIN The default PIN is 0000 6 Press gt or E 7 Press 0 60 a SSS 8 1 Operating additional units Additional handsets Additional handsets are available for purchase page 11 Up to 6 handsets can be registered to a single base unit Using additional handsets allows you to have an intercom call while simultaneously conducting a call to an outside line Additional handsets have answering device controls printed on their cases however remote operation of the base unit s answering device is not possible Additional base units You can register and operate your handset with up to 4
81. ng caller information 1 Press 4 or v until the desired entry is displayed 2 Press gt J 3 Press a or repeatedly to select CLEAR f you want to erase all caller information select ALL CLEAR 4 Press 5 Press 4 or v repeatedly to select YES 6 Press gt or 1 7 Press 74 DETECIUE EIPINII Mc Emm i 3 12 Storing caller information into the phonebook Handset only Keep the front cover page open for button locations Important This feature is not available in the following cases The telephone number includes data other than numbers i e X or Thecaller information does not include a telephone number 1 Press 4 or v repeatedly to display the desired entry 2 Press gt J 3 Press a or v repeatedly to display SAVE TEL NO ol Press gt Press 6 Enter the name up to 9 characters see the character table on page 29 Press 6 Press 0 34 hes 4 1 Sending a fax manually 51 FAX START SET DIGITAL SP PHONE REDIAL PAUSE STOP Adjust the width of the document guides to the size of the document Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document If necessary press or repeatedly to select the desired resolution Press DIGITAL SP PHONE Dial the fax number When a fax tone is heard Press FAX ST
82. not store a name and number while the handset is in the talk or intercom mode Do not pause for over 60 seconds while storing While storing a name and telephone number in the phonebook or hot key the handset starts to ring To answer a call press w Programming will be cancelled Store the name and number again I cannot redial by pressing C9 e f the last number dialled was more than 24 digits long the number will not be redialled The handset beeps intermittently and or x flashes Charge the batteries fully page 20 charged the batteries fully but C lt still flashes Clean the charge contacts and charge again page 20 t is time to replace the batteries page 17 i1 disappears and the unit stops charging when the handset is on the cradle Nickel cadmium batteries are inserted when the battery type is set to NI MH nickel metal hydride Change the battery type setting to NI CD nickel cadmium page 58 The handset display exits the Caller ID List while viewing the caller information Do not pause for over 60 seconds while searching cannot register a handset to a base unit Maximum number of base units have already registered to the handset Delete unused base unit registrations from the handset 9 Help e Maximum number of handsets have already registered to the base unit Delete unused handset registrations from the base
83. ode Set to TAD FAX mode page 39 or FAX ONLY mode page 39 The time taken to answer the call is too long Decrease the number of rings in feature 06 page 51 The greeting message is too long Record a shorter message page 43 67 9 Help The display shows CONNECTING but faxes are not received The incoming call is not a fax Change the receiving mode to TAD FAX mode page 39 or TEL mode page 38 A blank sheet is ejected f a blank sheet is ejected after the received document is printed out the receiving reduction rate is not programmed correctly Program the proper rate in feature 436 page 52 The other party placed the document in their fax machine the wrong way Check with the other party A white line or a smudge appears on your recording paper The glass or rollers are dirty Clean them page 72 The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 11 for further details The other party sent a faint document Ask them to send a clearer copy of the document The thermal head is dirty Clean it page 72 e Some paper has instructions recommending which side to print on Try turning the paper over You may have used paper with a cotton and or fibre content that is over 2096 such as letterhead or resume paper I cannot receive documents by pressing X H 9
84. of this appliance may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured GREEN AND YELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured GREEN or GREEN AND YELLOW The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED How to replace the fuse Open the fuse compartment with a screwdriver and replace the fuse and fuse cover FUSE Table of Contents 1 Introduction and Installation Accessories 1 1 Included accessories 10 1 2 Accessory information 11 Finding the Controls 1 8 Overview rr 12 1 4 Description of base unit buttons 12 1 5 Description of handset buttons 13 1 6 Description of handset display 13 Installation Base Unit 1 7 Before installation 14 1 8 MAK TIM aceto Sun 14 1 9 Paper tray a 16 1 10 Metal recording paper guide 16 1 11 Recording paper 17 Installation Handset 1 12 Battery installation 17 1 13 Battery replacement 17 1
85. or repeatedly to select ERASE 3 Press SET 4 Press MENU Note When transferring a call the pre recorded transfer greeting message will be played Pager call This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message 1 Press MENU 2 Press H then 7 0 3 Press or 7 repeatedly to select on 4 Press SET 5 Enter your pager number and or pauses up to 46 digits Example 1 202 555 1234PP12345678PP5555 1202 555 1234 Your pager number PP Pauses 12345678 Your pager access code if required 5555 example Message you want displayed on your pager 6 Press SET The unit will dial the stored number 7 Check that your pager received the pager test call 8 Press DIGITAL SP PHONE When your pager receives a pager call Your pager will display the message you entered in step 5 for example 5555 6 Answering Device 49 7 Programmable Features SS SSS SSeS 7 1 Base unit programming AD SET MENU 7 1 1 Programming basic features 1 Press MENU 2 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 3 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature
86. or v repeatedly to display CANCEL BS 7 Press 8 Enter the 4 digit handset PIN The default PIN is 0000 9 Press a or v repeatedly to select the desired base unit number 10 Press gt The selected base unit number will flash 11 Press 12 Press 4 or v repeatedly to select YES To stop cancelling select NO 13 Press or i 14 Press AO 8 2 3 Selecting a base unit When AUTO automatic base unit access is selected if you move outside of the radio range of the current base unit the handset automatically searches for other registered base units When a specified base unit is selected the handset will access that base unit only Calls both incoming and outgoing can be conducted only via the selected base unit even if the radio cells overlap with neighbouring base units The default setting is AUTO 62 Press 6 2 Press 4 or v repeatedly to display SETTING HS 3 Press gt 4 Press 4 or v repeatedly to display SELECT BS 5 Press 6 Press a or v repeatedly to select AUTO or a specific base unit number Press gt or 6 The handset starts searching for the base unit pEEXUE 8 3 Selecting the ringer mode You can select how the handsets ring for incoming calls from 3 patterns 1 All handsets ring default 2 Selected handset s rings
87. order as the original document pages 1 After step 4 on page 41 press 2 times COLLATE OFF will be displayed 2 Press or repeatedly to display COLLATE ON 3 Press START Example Making 2 copies of a 4 page original document Uncollated pages Note The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages After copying the collating feature will turn off automatically 42 SEE 6 1 Recording your greeting message You can record your own greeting message for TAD FAX mode for a maximum of 16 default or 60 seconds in length We recommend you record a message of less than 12 seconds to make it easier to receive faxes ERASE STOP SET AUTO ANSWER 1 Set feature 77 to TAD FAX page 54 beforehand 2 Press RECORD 2 times 3 Press SET A long beep will sound 4 Speak clearly about 20 cm away from the microphone The display will show the remaining recording time 5 When finished recording press STOP The unit will repeat your message Note You can choose 60 seconds for your TAD FAX greeting message feature 54 page 53 If you change the maximum greeting message time to 60 seconds we recommend that you tell the caller in your TAD FAX greeting message to press X9 before starting fax transmission If you change the m
88. ortant Calling back will not be possible in the following cases The telephone number includes data other than numbers i e X or Thecaller information does not include a telephone number To prevent battery consumption be sure to press 0 if a busy tone sounds when after using the handset NARKI 4 JL 411 AO C 1 Liftthe handset and press v 2 Press to search from the most recent caller information Example elm E Jib pde He means this call has already been viewed or answered 3 Press w to call back the displayed party The unit will start dialling automatically Display while viewing When no calls have been received the display will show NO ITEM To stop viewing Press O after step 2 3 11 1 Editing a caller s telephone number before calling back Important To prevent battery consumption be sure to press 0 if a busy tone sounds when after using the handset 1 Press a or v repeatedly to display the desired entry 33 3 Telephone 2 Press gt 3 Press a or v repeatedly to display EDIT CALL NO 4 Press 5 Press 4 or to move to the position to the right of where you want to edit the number 6 Edit the telephone number To clear a digit press C 7 Press Note The edited telephone number will not be saved in the caller information 3 11 2 Erasi
89. ou can answer a call by just lifting the handset off the base unit without pressing 9 OFF default Deactivates this feature 9 Press gt or E 10 Press AQ Setting the battery type 1 Press 6 2 Press 4 or repeatedly to display SETTING HS 3 Press p 4 Press 4 or v repeatedly to display OTHER OPT 5 Press p 6 Press 4 or v repeatedly to display BATTERY TYPE 7 Press gt 8 Press 4 or repeatedly to select the desired setting NI MH default Nickel metal hydride batteries are used NI CD Nickel cadmium batteries are used 9 Press gt or 10 Press AQ Resetting the handset settings to their default settings The handset can be reset to the following default settings Feature Default setting Time alarm mode OFF Alarm time Clear Ringer volume High 4 External ringer pattern Internal ringer pattern 4 Paging tone pattern Alarm tone pattern Key tone ON Call waiting tone ON Range warning OFF alarm Battery low alarm ON 58 Feature Default setting Standby mode CLOCK display Talk mode display TALK TIME Display language ENGLISH Call BAR mode OFF Direct call mode OFF Direct call number Clear Handset PIN 0000 Auto talk OFF Base un
90. paper The unit can hold up to 50 sheets of 80 g m paper See the note for paper specifications page 76 1 Before inserting a stack of paper fan the paper to prevent paper jams 2 Pull the tension plate forward and hold open while inserting the paper Side to be printed face down The paper should not be over the tab e f the paper is not inserted correctly readjust the paper or the paper may jam Incorrect paper 1 Introduction and Installation 1 12 Battery installation 1 Insert the batteries negative terminal first 2 1 13 Battery replacement If E flashes and or the handset beeps even when the handset batteries has been fully charged both batteries must be replaced Please use only Panasonic batteries See page 11 for accessory information When replacing the batteries ensure that the correct battery type is selected page 58 Important Only use rechargeable batteries If you install non rechargeable batteries and start charging the batteries may leak electrolyte Do not mix old and new batteries Use only 2 nickel metal hydride Ni MH batteries or 2 nickel cadmium Ni Cd batteries Do not mix battery types 17 1 Introduction and Installation 1 Press the notch on the cover firmly and slide it in the direction of the arrow 2 Remove the batteries positive terminal first Replace 2 batteries See the battery installation on page
91. phone calls when the power fails Alternative arrangements should be made for access to emergency services Fax transmission and reception will be interrupted e f delayed transmission feature 25 page 51 is programmed and the start time is passed during a power failure transmission will be attempted soon after power is restored If any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed out stating which contents in the memory have been erased ee 9 4 Recording paper jam 9 4 1 When the recording paper has jammed in the unit The display will show the following PAPER JAMMED 9 Help 1 Open the front cover by pulling up the centre part 2 Release the back cover by pushing the green button on the right side of the unit OR Release the back cover by pushing the green lever in the unit 69 9 Help 4 Remove the jammed recording paper Make sure that the ink film is wrapped around the blue core 2 at least once 5 Turn the gear with the blue core in the direction of the arrow Lk The ink film is not wrapped around the blue core Slack Crease lt Q Reverse 6 Close the back cover securely by pushing down on the dotted area at both ends 2 Close the front cover securely 70 7 Remove the recording paper and straighten Pull the tension plate forward
92. quick or slow playback 6 3 1 Erasing recorded messages To erase a specific message Press ERASE while listening to the message you want to erase To erase all the messages 1 Press ERASE 2 Press SET 3 Press SET again Messages recorded in the voice mailbox will not be erased 6 Answering Device Dere 6 4 Operating from a remote location You can call your unit from a remote location and access the answering device Important Program the remote operation ID beforehand feature 11 page 51 Set the unit to TAD FAX mode before going out page 39 Use a touch tone telephone for remote operations Helpful hints When you press a key press firmly Please make a copy of the following table and carry it with you when you go out Answering device remote operation 1 Call your unit 2 Enter the remote operation ID during the greeting message 3 Enter the remote command key within 10 seconds To record a message in a mailbox call your unit press X and the mailbox no 1 or 2 then leave a message To retrieve messages from a mailbox call 4 New message playback 5 All message playback 7 Re records the greeting message 8 Continues operation 9 Stops re recording of the greeting message x 4 Erases a specific message your unit press X and the mailbox no 1 or x 5 Erases all messages
93. r staples Paper which has dust lint or oil stains Paper that will melt vaporize discolour scorch or emit dangerous fumes near 200 C such as vellum paper These materials may transfer onto the fusing roller and cause damage Moist paper Some paper only accepts print on one side Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs For proper paper feeding and best print quality we recommend using long grained paper Do not use paper of different types or thickness at the same time This may cause a paper jam Avoid double sided printing Do not use paper printed from this unit for double sided printing with other copiers or printers This may cause a paper jam To avoid curling do not open paper packs until you are ready to use the paper Store unused paper in the original packaging in a cool and dry location 10 2 2 Handset Standard DECT Digital Enhanced Cordless Telecommunications GAP Generic Access Profile Number of channels 120 Duplex Channels Frequency range 1 88 GHz to 1 9 GHz Duplex procedure TDMA Time Division Multiple Access Channel spacing 1 728 kHz Bit rate 1 152 kbit s Modulation GFSK RF Transmission Power Approx 250 mW Voice coding ADPCM 32 kbit s 76 10 General Information Operating environment 5 C 35 C 20 80 RH Relative Humidity Dimensions Approx height 143 mm x width 48 mm x depth 32 mm Mass Weight App
94. re accident lightning misuse wear and tear neglect incorrect adjustment or repair to damage caused through installation adaption modification or use in an improper manner or inconsistent with the technical and or safety standards required in the country where this appliance is used or to damage occurred during transit to or from the purchaser If at any time during the guarantee period any part or parts of the appliance are replaced with a part or parts not supplied or approved by us or of an objective quality safe and suitable for the appliance or the appliance has been dismantled or repaired by any person not authorised by us we shall have the right to terminate this guarantee in whole or in part immediately without further notice The purchaser s sole and exclusive remedy under this guarantee against us is for the repair or replacement of the appliance or any defective part or parts and no other remedy including but not limited to incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser This guarantee shall not apply to cassette tapes batteries and any other items of limited nature life Our decision on all matters relating to complaints shall be final Any appliance or defective part which has been replaced shall become our property The guarantee period applicable to this product shall be 12 months from the date of purchase Please keep these Operating Instru
95. reeting 47 56 Mailbox 2 greeting 47 60 Message transfer 48 53 D Date and time Base unit Feature 01 23 i Handset 23 61 Message transfer greeting message 48 Delayed transmission Feature 25 51 67 Incoming message monitor 54 Direct call 57 68 ECM selection 54 70 Pager call 49 76 Connecting tone 54 77 Auto answer 54 80 Reset advanced features 54 Display Base unit Contrast Feature 39 52 Error messages 64 Display Handset Description 13 A Accessories 10 11 Language 56 Metal recording paper guide 16 Standby mode 56 Paper tray 16 Talk mode 56 Additional units 61 Document size 36 Advanced features 57 E ECM selection Feature 68 54 Auto answer setting Feature 77 54 Auto talk feature 28 B Base unit PIN 59 Base unit selection 62 Basic features 50 Battery Charge 20 G Greeting message Error messages 64 F Fax activation code Feature 41 52 Fax number Feature 03 26 Fax voice guidance Feature 47 53 Friendly reception Feature 46 53 79 11 Index Message transfer Feature 61 48 TAD FAX 43 Voice mailbox Feature 55 56 47 Handset Locator 29 PIN 57 Power 18 Registration 61 Help 21 Hold 28 Hot key 30 Incoming message monitor Feature 67 54 Ink film Installing 14 Replacing 15 Intercom 63 Jams Document 71 Recording paper 69 Journal report Feature 22 36 51 Key lock 27 Key tone 55 Listening to r
96. rox 120 g Note Any details given in these instructions are subject to change without notice The pictures and illustrations in these instructions may vary slightly from the actual product 77 10 General Information a d 10 3 Condition of guarantee This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer purchasers If within the applicable guarantee period the appliance proves to be defective by reason of faulty design workmanship or materials we undertake subject to the following conditions to have the defective appliance or any part or parts there of repaired or replaced free of charge 1 The appliance shall have been purchased and used solely within the UK and in accordance with standard operating instructions and the technical and or Safety Standards required in the UK The purchaser will within 7 days of purchase complete the included warranty registration form and fax it to us for registration Failure to return such a form could result in delay in providing the guarantee service The appliance should be returned together with this guarantee and proof of date of purchase promptly on being found defective at the purchaser s risk and expense to the authorised dealer from whom the appliance was purchased or to the nearest authorised dealer All enquiries must be through such dealers This guarantee shall not apply to damage caused through fi
97. rsor to the character number you want to delete and press STOP 3 8 1 Editing a stored entry 1 Press 2 Press or repeatedly to display the desired entry 3 Press MENU 4 Press x f you do not need to edit the name skip to step 6 5 Edit the name see the storing procedure on page 31 for instructions 6 Press SET f you do not need to edit the telephone number skip to step 8 7 Editthe telephone number For further details see the storing procedure on page 31 8 Press SET 3 8 2 Erasing a stored entry 1 Press 2 Press or repeatedly to display the desired entry 3 Press MENU 4 Press tt To cancel erasing press STOP 5 Press SET Another method to erase a stored entry 1 Press gt 2 Press or gt repeatedly to display the desired entry 3 Press ERASE 4 Press SET T ee ee EN ESCESES 3 9 Making a phone call using the navigator directory Before using this feature program the desired names and telephone numbers into the navigator directory page 31 32 Keep the front cover page open for button locations 1 Press gt 2 Press 4 or repeatedly to display the desired entry 3 Press DIGITAL SP PHONE on the base unit The unit will start dialling automatically To search for a name by initial Example LISA 1 Press gt 2 Press or to initiate the navigator
98. s feature ERROR To hear voice guidance only when fax transmission reception fails Code 51 Setting the mailbox 1 password BOX1 PASSWORD ID To prevent other users from retrieving your messages program a password for mailbox 1 1 Press MENU 2 Press H then 5 1 3 Enter a 3 digit number except a number using digits O or 7 The default ID is 555 4 Press SET 5 Press MENU Code 52 Setting the mailbox 2 password BOX2 PASSWORD ID 7 Programmable Features To prevent other users from retrieving your messages program a password for mailbox 2 1 Press MENU 2 Press t1 then 5 2 3 Enter a 3 digit number except a number using digits O or 7 The default ID is 555 4 Press SET 5 Press MENU Code 54 Changing the recording time for your TAD FAX greeting message GREETING TIME 16s 16s default Maximum recording time is 16 seconds 60s Maximum recording time is 60 seconds See page 43 for details Code 55 Greeting message for mailbox 1 BOX1 GREETING CHECK See page 47 for details Code 56 Greeting message for mailbox 2 BOX2 GREETING CHECK See page 47 for details Code 60 Setting the message transfer MESSAGE TRANSFER OFF To transfer recorded incoming messages to another telephone page 48 activate this fea
99. s machine f the ring back tone continues the other party s machine may not be a facsimile or may have run out of paper Check with the other party The connecting tone volume cannot be adjusted ON default You will hear connecting tones OFF Deactivates this feature Code 77 Changing the receiving mode in the auto answer setting AUTO ANSWER TAD FAX TAD FAX default Telephone Answering Device Facsimile mode page 39 FAX ONLY Facsimile only mode page 39 54 Code 80 Resetting advanced features to their default settings SET DEFAULT RESET NO To reset the advanced features Press MENU Press tt then 8 0 Press 4 or 7 repeatedly to select YES Press SET Press SET again Press MENU ECM selection feature 68 page 54 will not be reset oa por 7 4 Handset programming To exit programming press any time Time alarm settings FM HIE ALARM Set the time and date on the handset beforehand page 23 Setting the time of alarm 1 Press 6 2 Press 4 or repeatedly to display SETTING HS 3 Press gt 4 Press 4 or v repeatedly to display TIME ALARM 5 Press 6 Press a or v repeatedly to display SET TIME 7 Press p 8 Enter the desired hour minute by selecting 2 digits for each 24 hour clock entry To clear
100. the last 10 numbers dialled from the handset page 27 To insert a pause during dialling Q R Recall To access special telephone services such as call waiting page 29 33 or for transferring extension calls Q i Menu OK To initiate programming To store a setting during programming 1 Introduction and Installation To lock unlock the handset buttons page 27 Q AO Off Power To turn power on off page 18 To hang up page 27 28 To stop viewing caller information page 33 To exit programming Q C Clear To clear a digit page 23 INT Intercom To page or locate another handset Sg 1 6 Description of handset display Icons Icons are used to show the status of the handset The icons and their meanings are as follows Icon Meaning Y Within range of base unit Ey Y Out of range No registration a flashing No power on base unit 29 The handset is in use e g intercom mode cay The handset is being paged flashing ea Making or answering calls De Incoming call notification RA Phonebook mode gt Setting mode am Battery strength is high when flashing the handset is on the base unit aun Battery strength is high when the handset is off the base unit Tm Battery strength is medium EN Battery strength is low C X Needs to be charged
101. transfer 46 Voice guide example Message transfer is set Transfer phone number is 123 Press 8 2 to turn off message transfer Voice guide example Message transfer is off Turning pager call on or off You must program a pager number beforehand feature 70 page 49 Press 8 3 to turn on pager call Voice guide example Pager call is set Pager number is 098765432 Press 8 4 to turn off pager call Voice guide example Pager call is off Changing the receive mode Press 8 0 to change the receive mode from TAD FAX to TEL You cannot return to TAD FAX mode in the same call To return to TAD FAX mode see the following Setting to TAD FAX or FAX ONLY mode from TEL mode 1 Call your unit and wait for 10 rings You will hear a beep signal 2 Enter the remote operation ID feature 11 page 51 within 8 seconds A beep will sound 3 To switch to FAX ONLY mode Press X within 3 seconds To switch to TAD FAX mode Wait for 3 seconds then the greeting message will be played 4 Hang up the handset ESEE SSS 6 5 Allowing callers to leave private messages This unit has two private mailboxes A caller can leave a private message in a specific mailbox Only the person who knows the password can retrieve a message from a mailbox This feature is useful when you share this unit with other people 6 5 1 To use a mailbox 1 Record your TAD FA
102. try again OTHER FAX NOT RESPONDING The other party s fax machine is busy or has run out of recording paper Try again The document was not fed properly Re insert the document and try again The other party s fax machine rings too many times Send the fax manually page 35 The other party s machine is not a fax machine Check with the other party The number you dialled is not in service PRESSED THE STOP KEY e STOP was pressed and fax communication was cancelled 64 OK Fax communication was successful a a 9 2 Error messages Base unit display If the unit detects a problem one or more of the following messages will appear on the display CALL SERVICE CALL SERVICE 2 There is something wrong with the unit Contact our service personnel CHECK DOCUMENT The document was not fed into the unit properly Re insert the document If misfeeding occurs frequently clean the document feeder rollers page 72 and try again Attempted to transmit a document longer than 600 mm Press STOP to remove the document Divide the document into two or more sheets and try again CHECK MEMORY The base unit memory telephone numbers parameters etc has been erased Re program CHECK PAPER The recording paper is not installed or the unit has run out of paper Install paper and press START to clear the message
103. ture and program the transfer telephone number Press MENU Press t then 6 0 Press or repeatedly to select on Press SET Enter the transfer telephone number Press SET Press MENU BD OE BO Nas Code 61 Checking recording or erasing the transfer greeting message TRNS GREETING CHECK See page 48 for details 53 7 Programmable Features Code 67 Setting the incoming message monitor ICM MONITOR ON To hear an incoming message ICM from the speaker when the answering device is recording the message ON default You can monitor the incoming message OFF Deactivates this feature Code 68 Setting the Error Correction Mode ECM ECM SELECTION ON This feature is available when the transmitting receiving fax machines are ECM compatible ON default To send a fax even if there is static interference on the telephone line OFF Deactivates this feature You cannot change the setting when received documents are in memory Code 70 Calling your pager PAGER CALL OFF See page 49 for details Code 76 Setting the connecting tone CONNECTING TONE ON If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use these tones to confirm the status of the other party
104. ument check whether there is dust on the thermal head Clean the thermal head to remove the dust 1 Disconnect the mains lead and the telephone line cord 2 Open the front cover by pulling up the centre part 2 3 Release the back cover by pushing the green button on the right side of the unit OR 9 Help Release the back cover by pushing the green 7 Connect the mains lead and the telephone lever in the unit line cord film 5 Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 6 Reinstall the ink film and close the covers see steps 4 to 6 on page 15 73 10 General Information SS See 10 1 Reference lists and reports You can print out the following lists and reports for your reference Setup list provides you with the current settings of the basic and advanced programming features page 50 to page 54 Fax number list provides you with names and numbers which are stored in the navigator directory Journal report keeps records of fax transmission and reception This report will be printed automatically after every 30 fax communications feature 22 page 51 Printer test allows you to check the print quality of your unit If the test print has a smudge or blurred po
105. ument into sections MESSAGE FULL There is no room left in memory to record voice messages Erase unnecessary messages page 44 48 MODEM ERROR There is something wrong with the modem circuit Contact our service personnel NO FAX REPLY The other party s fax machine is busy or has run out of recording paper Try again PAPER JAMMED A recording paper jam occurred Clear the jammed paper page 69 PLEASE WAIT 9 Help The unit is checking that there is no slack or crease on the ink film Wait for a moment while the check is completed POLLING ERROR The other party s fax machine does not offer the polling function Check with the other party REDIAL TIME OUT The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT The document is jammed Remove the jammed document page 71 SEND CANCELLED You pressed w while the unit was in redial mode for fax transmission The redialling was cancelled TRANSMIT ERROR A transmission error occurred Try again UNIT OVERHEATED The unit is too hot Let the unit cool down a as 9 3 When a function does not work check here If you still have difficulties after following the instructions in this section reset the unit Disconnect the mains lead and turn off t
106. umption be sure to press 0 if a busy tone sounds when after using the handset 1 Lift the handset and press w when the unit rings You can also answer a call by pressing any dial key 0 to 9 X t1 or INT Any key talk feature 2 When finished talking press 7 amp O or place the handset on the base unit Auto talk feature Handset You can answer a call by lifting the handset off the base unit without pressing w This feature is set to off To activate this feature see page 57 To turn the ringer off temporarily When an external call comes in press and hold v for more than 1 second This function will not work for internal calls or when the handset is on the base unit 3 2 2 With the base unit DIGITAL SP PHONE 1 When INCOMING CALL is displayed press DIGITAL SP PHONE and talk into the microphone 2 When finished talking press DIGITAL SP PHONE 3 3 Handset locator Using this feature you can locate the handset if it has been misplaced Keep the front cover page open for button locations 1 Press LOCATOR HOLD The base unit will page the handset for about 1 minute 2 To stop paging press LOCATOR HOLD on the base unit or w INT on the handset Note This feature is not available while using DIGITAL SP PHONE HTC 3 4 RECALL button to use the recall feature Keep the front cover page open for button locations RECALL
107. und OFF default Deactivates this feature Code 43 Setting the recording time alert REC TIME ALERT OFF To alert you with beeps when there is less than 60 seconds of remaining recording time The slow beeps will continue until you erase the recorded messages page 44 48 ON You will be alerted that you have reached the recording time limit by a beeping sound OFF default Deactivates this feature Code 44 Setting the memory reception alert RECEIVE ALERT ON To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document ON default You will be alerted to a reception problem by a beeping sound OFF Deactivates this feature Code 46 Setting friendly reception FRIENDLY RCV ON To receive a fax automatically when you answer a call using the base unit and hear a fax calling tone slow beep ON default You do not have to press FAX START for fax reception OFF You have to press FAX START for fax reception Code 47 Setting the fax voice guidance FAX GUIDANCE ON If you wish to hear voice guidance activate this feature ON default You will hear voice guidance OFF Deactivates thi
108. x at a specific time DELAYED SEND OFF This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time To send a document Insert the document Press MENU Press t1 then 2 5 Press or 7 repeatedly to select on Press SET Enter the fax number Press SET Enter the transmission start time Press X repeatedly to select Am or py n E E a a sa 51 7 Programmable Features f you select the clock display to 24H feature 19 page 51 the time is set using 24 hour clock entry 9 Press SET 10 Press MENU Note To cancel after programming press STOP then SET Code 34 Setting the quick scan QUICK SCAN OFF This feature is helpful when you want to remove the document for other uses because the unit will release the document before sending or copying e f the document exceeds the memory capacity sending of the whole document or copying of the exceeded document will be cancelled and this feature will be turned off automatically ON The unit will scan the document and store it into memory first then the unit will start sending or copying OFF default Deactivates this feature Code 36 Receiving oversized documents RCV REDUCTION 92 If the size of the document
109. xceeds the memory capacity sending will be cancelled f one of the entries is busy or does not answer it will be skipped and redialled later up to 5 times To send the same document to a one time group of entries You can also select a one time group of entries to send the same document to After transmission this group will be deleted 1 Insert the document 2 Press p 3 Press 4 or 7 repeatedly to display lt ONE TIME BROAD gt 4 Press SET to start programming the entries you want to transmit to 5 Press or repeatedly to display the desired entry 6 Press SET To program other entries repeat steps 5 and 6 up to 20 entries 7 Press SET to start transmission to the programmed entries To cancel broadcast transmission 1 Press STOP while the unit displays BROADCASTING The display will show SEND CANCELLED 2 Press SET 38 c o 4 5 Receiving a fax manually 4 5 1 Activating TEL mode FAX START AUTO ANSWER DIGITAL SP PHONE Set the fax machine to TEL mode by pressing AUTO ANSWER repeatedly to display the following TEL MODE 5 ON gt OFF How to receive calls with the base unit 1 Press DIGITAL SP PHONE to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press FAX START CONNECTING
110. xit the program 21 2 Preparation Note When receiving a call the ringer starts quietly and increases in volume with each subsequent ring When the ringer volume is set to off the following will be displayed Ringer pattern You can select one of 20 ringer patterns for external calls internal calls paging and alarm page 55 2 4 2 Handset receiver volume 3 levels high medium low are available While talking press 4 or v The default setting is medium 22 maa a 2 5 Adjusting base unit volume SET 2 5 1 Ringer volume 4 levels high medium low off are available While the unit is idle press or The default setting is off f any documents are in the document entrance you cannot adjust the ringer volume Confirm that there are no documents in the entrance e To turn the ringer off press repeatedly until RINGER OFF OK is displayed then press SET Ringer pattern e You can select one of three ringer patterns for external calls feature 17 page 51 2 5 2 Speaker volume 8 levels high to low are available While using the speakerphone press or 2 5 3 Fax voice guidance volume 9 levels high to off are available While listening to fax voice guidance press or 2 5 4 Answering device volume 9 levels high to off are available While listening to recorded messages pr
111. y After initial programming you can add new entries up to a combined total of 20 1 Press 2 Press or repeatedly to display lt BROADCAST gt 3 Press MENU Press X A 5 Press or repeatedly to display the desired entry you want to add 6 Press SET To add other entries repeat steps 5 and 6 up to 20 entries 7 Press STOP 4 4 3 Erasing a stored entry from the broadcast memory 1 Press 2 Press or repeatedly to display lt BROADCAST gt 3 Press MENU Press t 5 Press or repeatedly to display the desired entry you want to erase To cancel erasing press STOP 6 Press SET 7 Press SET To erase other entries repeat steps 5 to 7 8 Press STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN A 2 If necessary press or repeatedly to select the desired resolution page 35 3 Press BROADCAST The document will be fed into the unit and scanned into memory The unit will then transmit the data to each entry calling each number sequentially 37 4 Fax After transmission the stored document will be erased automatically and the unit will automatically print a broadcast sending report Note f you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can transmit will decrease e f the document e

Panasonic KX-FC195E Plain Paper Thermal transfer Fax

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