Olympus DS-3000 Digital Voice Recorder
Contents
1. To skip continuously Continue pressing the FF button while fast forwarding To rewind Press the REW button once while stopped gt The recorder stops when it reaches the beginning of the file Note If the REWA button is pressed at the beginning of a file the recorder starts rewinding from the end of previous file 15 To skip backward Press the REW button once while rewinding or Press the REW button twice while stopped gt The recorder skips to and stops at the beginning of the file and the recording date time flash for 2 seconds Note If the REW button is pressed while the recording are date time flashing the recorder skips to the beginning of the previous file To continuously skip backward Continue pressing the REW button while rewinding Bulkeld 7 Fast Playback Hold the PLAY button for 1 second or longer while playing a file gt The recorder plays back at approximately 50 faster than normal rate e After fast playback is canceled playback returns to normal rate Canceling Fast Playback Hold the PLAY button for 1 second or longer again gt Playback returns to normal rate Press the PLAY button momentarily for less than 1 second to pause with fast playback enabled 16 Cue Fast Forward While Playing Hold the FF button pressed while the recorder is stopped or playing a file gt2. CARD to appear again Push the SmartMedia card fully into position Notes e If an unformatted SmartMedia card is inserted FORMAT YES will display automatically Format the SmartMedia card P 26 e Never use any SmartMedia card other than one that has been formatted on this unit or on a CAMEDIA series Olympus digital camera P 4 spied elpayjews Hunsala pue Busu 7 spied elpayews Hunsala pue Hunsasu iH 10 Ejecting SmartMedia cards Set the POWER LOCK switch to OFF The display disappears Raise the SmartMedia ejection switch Pull the SmartMedia card out with your fingers foe The SmartMedia ejection switch won t work if the POWER LOCK switch is set to ON Attention SmartMedia cards are precision devices Never force the cards when inserting them or subject them to sharp blows Avoid handling and storing SmartMedia cards in a hot damp environment Do not touch the contact area gold electrodes of the SmartMedia card with bare hands If a SmartMedia card gets dirty wipe it with a soft dry cloth SmartMedia cards may be vulnerable to electrostatic data corruption When carrying a SmartMedia card put it in its case Remember to back up data from SmartMedia cards to a PC or other storage medium from time to time gt P 26 Corrupted lost or erased data cannot be restored Setting Time Date If you have set the time and date information as to whe
3. The recorder stops when it reaches the end of the file Note If an index mark is encountered in the middle of the file the recorder stops at that point the index number flashes momentarily and then cueing proceeds when the FF button is still pressed Canceling a Cue Release the FF button where you want the file played gt Playback begins Review Fast Rewind While Playing Hold the REW button pressed while the recorder is stopped or playing a file gt The recorder starts playback automatically when it reaches the beginning of the file Note If an index mark is encountered in the middle of the file the recorder stops at that point but will proceed with the review if the REW button is pressed Canceling the Review Release the REW button where you want the file played Playback begins Erasing Erasing One File at a Time A selected file can be erased from a folder Press the FOLDER MENU button to choose a folder several times to choose the file you want to erase Press the ERASE button FILE ERASE flashes on the display for 8 seconds 4 Press the ERASE button again Press the FF or REW button The display lights continuously to indicate erasing has started ERASE DONE is displayed when the file is erased File numbers are incremented automatically Notes e An erased file cannot be restored e Locked files cann
4. menu display etc Date remaining memory total recording time of the playing file operation guides etc Stopped State fou Current file number Stop position Total recording time of the file The display appears as shown below when recording or playback is stopped LENGTH Sued JO UONeDIJUSp Jaydepy ov au Buisp salieneg Buloejdey saiieyjeg Bulasu i Inserting Batteries Slide open the battery cover Insert two AAA alkaline batteries observing the correct polarity 3 Close the battery cover completely Replacing Batteries The battery indicator on the display changes as the batteries lose power BATTERY LOW w gt OW gt CI gt CI When the batteries are too weak the recorder shuts down and BATTERY LOW appears on the display When appears on the display replace the batteries as soon as possible AAA alkaline batteries are recommended Notes Be sure to stop the recorder before replacing the batteries Unloading the batteries while the recorder is recording erasing or otherwise accessing an audio file may corrupt the file Be sure to replace both batteries at the same time Never mix old and new batteries or batteries of different types and or brands If it takes longer than 3 minutes to replace dead batteries you may have to reset the time when you load fresh batteries Remove the batteries if you are not
5. Press the FOLDER MENU button to choose a folder Press the FF or REW button several times to choose the file that you want to play The time and date when the file was recorded are displayed Press the PLAY button to start playback The record play indicator lamp glows green Adjust the VOLUME control to your liking Canceling Playback Stop Press the STOP button gt The playback stops at the point where the STOP button was pressed Press the PLAY button to resume the playback Pause Press the PLAY button gt PLAY PAUSE flashes on the display Resume Playback Press the PLAY button again gt Playback will resume at the point of interruption Note The recorder stops when it has been left paused for 10 minutes or longer Playback Functions To fast forward Press the FF button once while stopped gt The recorder stops when it reaches the end of the file Note If the FF button is pressed at the end of a file the recorder stops at the beginning of the next file and the recording date time of the file flash for 2 seconds And if the FF button is pressed while the recording date time are flashing the recorder skips to the beginning of the next file To skip Press the FF button once while fast forwarding or Press the FF button twice while stopped gt The recorder skips to and stops at the end of the file
6. a Digital Soeech Standard DSS file Up to 199 messages can be recorded per folder Four recording modes are available new append overwrite and insert New Recording Create a new file to record in Press the FOLDER MENU button to choose a folder The folder name is displayed for 2 seconds Press the NEW button to create a new file Press the REC SET button to start recording The record play indicator lamp glows red Aim the microphone at the sound source Press the STOP button to stop recording Notes If you press the PLAY button during recording recording will stop and play will start at the beginning of the file to which you were recording If you press the NEW button during recording recording will stop and NEW FILE will appear on the display as in Step 2 A beep will sound when remaining recording time reaches 60 seconds 30 seconds and 10 seconds while recording While recording is in progress never disconnect or connect the AC adapter even if the recorder contains batteries This may result in failure to play the recorded file Pause Recording Pause Press the REC SET button while recording gt REC PAUSE will flash on the display Resume Recording Press the REC SET button again gt Recording will resume at the point of interruption Note The recorder stops when it has been left paused for 10 minutes or longer To instantly review
7. a recording Quick review Press the REW button while recording and release it when you want to start playing a file The recorder plays up to the quick review point then stops You can add additional recording in the same file from that point Listening While Audio Is Recorded Recording Monitor Insert the earphone into the earphone jack to monitor what is being recorded The volume is fixed Append recording Perform the procedure of New Recording then press the REC SET button once again to append additional recording to the same file Note You cannot select any recording mode other than that of the original file before append recording P 14 Overwrite Recording You can overwrite a previously recorded file from any point within the file Note that the overwritten recording will be erased Choose the file into which you want to overwrite See Steps 1 and 2 in Playing P 15 Press the PLAY button to play the file Press the STOP button where you want to start overwriting Press the REC SET button to start overwriting Press the STOP button to stop overwriting Notes e When you are overwriting and reach the end of the file the recorder begins to append the additional recording Append recording does not erase the next previously recorded file e Locked files cannot be overwritten P 19 A SmartMedia card with a write protect seal attached to it cannot be
8. character and advance the input position NEW button Acts as a backspace ERASE button To delete the flashing character INDEX button Lets you insert one space After selecting or entering the 6 Author ID press and hold the REC SET button for more than 1 second to make it the current Author ID If you selected an Anthor ID from the list in step 3 press the REC SET button Press the STOP button to close the menu Notes An Author name must be of more than 4 and fewer than 17 characters You must not use a space within the first four characters of an Author name You cannot change the Author ID of a file which you have already recorded Setting a Work Type 2 4 Press and hold the FOLDER MENU button for more than 1 second to open the menu gt P 27 Press the FF or REW button until WORK TYPE appears on the display Press the REC SET button The Work Type currently assigned to the recorder appears on the display Press the FF or REW button to select the Work Type that you want to assign to the recorder from the TYPE list If you select a TYPE from the list go to step 7 If no TYPE list is imported from a PC the current MANUAL WORK TYPE appears on the display In such a case proceed to step 5 Press the REC SET button The current MANUAL WORK TYPE appears on the display with the first character flashing Press the FF or REW button to choose charac
9. keeps important data from being accidentally erased Locked files are not erased when you choose to erase all files from a folder P 17 Choose the file you want to lock See Steps 1 and 2 in Playing P 15 for 1 second or longer The menu opens gt P 27 Press the FF or REW button to open the locking screen LOCK 4 Press the REC SET button Press the FOLDER MENU button The file locking setup process begins Press the FF or REW button to ae between ON and OFF Locks the file and prevents it from being erased OFF Unlocks the file and allows it to be erased Press the REC SET button to complete the setup process Press the STOP button to close the menu Notes e You cannot append overwrite or insert recordings into locked files e You cannot set index marks in locked files e Files stored on a SmartMedia card with a write protect seal attached to it cannot be locked e Locked files are erased when a SmartMedia card is formatted s 4 Burj907 syseW x pul 19 uoljouny yoeqAejd wejy spunos wa shs BO o System Sounds The recorder beeps to alert you to button operations or warn you of errors System sounds may be turned off Press the FOLDER MENU button for 1 second or longer The menu opens gt P 27 Press the FF or REW button to open the system sound setup screen BEEP Press the REC SET button The system sound setup process begin
10. memory sizes of 4 8 16 32 and 64MB for the Olympus CAMEDIA digital camera series Notes Commercial 5 V SmartMedia cards cannot be used e This product is compatible with SmartMedia cards that have the copyright protection ID feature and with SmartMedia cards without the ID feature Audio files recorded with this product are not protected by copyright law Never use SmartMedia cards with products that are not compliant with the SSFDC Forum including certain models of MP3 players The SSFDC Forum is a voluntary organization committed to promoting SmartMedia as a de facto standard in the industry The DS 3000 adheres to a format recommended by the SSFDC Forum Memory Sizes of SmartMedia Cards and Approximate Recording Times Memory Size SP Mode LP Mode 4MB 35 min 1 hr 20 min 8MB 1 hr 15 min 2 hr 45 min 16MB 2 hr 35 min 5 hr 30 min 32MB 5 hr 10 min 11 hr 10 min 64MB 10 hr 25 min 22 hr 20 min Recording time is calculated using a single audio file recorded continuously If audio files are recorded intermittently recording time may be shorter than indicated Audio Recording Format The DS 3000 stores highly compressed DSS Digital Speech Standard audio files on SmartMedia cards Write protect SmartMedia A write protect seal supplied with SmartMedia card can be attached to a SmartMedia card to guard against accidental recording erasing and formatting Write protect
11. operation buttons are disabled This feature is useful when the recorder has to be carried in a bag or pocket Setting the HOLD switch to the HOLD position When the recorder is in hold mode the time shows on the display Remember to reset the HOLD switch when using the recorder Setting the HOLD switch to the HOLD position locks the recorder All buttons are disabled Reset If the display or the recorder acts strangely lightly press the reset button in the battery compartment with the tip of a ballpoint pen ora similar object Notes Do not use a sharp object such as a needle The time date setup process launches automatically when you press the reset button Set the time and date again P 11 e Audio data is not erased when the recorder is reset Menu List Press the FOLDER MENU button for 1 second or longer AUTHOR ID AMN w WORK TYPE aN wv REC MODE NN w LOCK AN wv ALARM AN NY BEEP AN Ww TIME amp DATE AN Ww FOLDER NAME nN Ww FORMAT Press the FF or REW button Notes If you press the STOP button the REC SET button or the FOLDER MENU button during a menu setup operation the recorder will stop and apply the items that were set to that point e The recorder will stop if you leave it idle for 3 minutes during a menu setup operation when a selected item is not applied 3S NU NA S Y PIOH 27 isi obessop wey Alarm Me
12. overwritten e You cannot select any recording mode other than that of the original file before overwrite recording gt P 14 Inserting Recording into Previous Files Additional recording can be inserted into previously recorded files Choose the file into which you want to insert additional recording See Steps 1 and 2 in Playing P 15 Press the PLAY button to play the file While playing a file press the FOLDER MENU button if you want to insert additional recording INSERT REC appears on the display Press the REC SET button to start inserting additional recording Press the STOP button to stop inserting additional recording Bulpio99y4 a Pause Insert Recording Pause Press the REC SET button gt INSERT PAUSE flashes on the display Resume Insert Recording Press the REC SET button again gt Insert recording resumes Notes The recording time and date of the file into which recording has been inserted is updated to the time and date of when the inserted recording was recorded You cannot select any recording mode other than that of the original file before insert recording gt P 14 13 sopoyw Bulpi0s9y APAIISUaS BUOYdOJDIIN a 14 Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs Using the MICSENS switch choose between the CONF and DICT positions CONF High sensitivity mode that records so
13. ICAL CO U K LTD 2 8 Honduras Street London EC1Y OTX United Kingdom Tel 020 7253 2772 hitp www olympus com Declaration of Conformity Model Number DS 3000 Trade Name DIGITAL VOICE RECORDER Responsible Party OLYMPUS AMERICA INC Address 2 Corporate Center Drive Melville NY 11747 3157 U S A Telephone Number 800 622 6372 This device Complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation C Tested To Comply With FCC Standards FOR HOME OR OFFICE USE Canadian RFI This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications Cet apparail numerique ne depasse pas limits de Categorie B pour les emissions de gruit radio emanant d appareils numeriques tel que prevu dans les Reglements sur l Interference Radio du Department Canadian des Communications CE mark indicates that this product complies with the European requirements for safety health enviroment and customer protection Lindication CE signfie que ce produit est conforme aux exigences concemant la s curit la sant l environnement et la protection du consommateur Das CE Zeichen best ti
14. OLYMPUS BITC AT NEA 0 6 RECORDER DS 3000 INSTRUCTIONS Please read these instructions for information about using the product correctly and safely Keep the instructions handy for future reference eee To ensure successful recordings we recommend that you test the record function and volume before use For Safe And Correct Usage Thank you for purchasing the Olympus Digital Voice Recorder DS 3000 Before using your new recorder read this manual carefully to ensure that you know how to operate it safely and correctly Keep this manual in an easily accessible location for future reference The warning symbols indicate important safety related information To protect yourself and others from personal injury or damage to property it is essential that you always heed the warnings and information provided Using the Online Manual When you install the DSS Player Pro on your PC from the supplied CD ROM you can use an online superset version of this instructions manual allowing you to learn more about the DS 3000 digital voice recorder For the procedure to install the DSS Player Pro see the instructions manual for the DSS Player Pro To open the online instructions manual click on the Start button point to Programs then Olympus DSS Player Pro and then click on DS 3000 INSTRUCTIONS General Precautions Do not leave the recorder in hot humid locations such as insid
15. Specifications Recording format DSS Digital Speech Standard Recording media 3 V 3 3 V SmartMedia cards 4 to 64MB SSFDC Forum compliant SmartMedia format Input level 70 dBv Sampling frequency SP mode 12 kHz LP mode 8 kHz Overall frequency response SP mode 300 to 5 000 Hz LP mode 300 to 3 000 Hz SP mode 2 hours 35 minutes 16MB card LP mode 5 hours 30 minutes 16MB card Built in 28 mm round dynamic speaker Microphone jack 3 5 mm mini jack impedance 2 kQ 93 5 mm mini jack impedance 8Q Maximum working output 3 V DC 100 mW or more 8 Q speaker Input power requirement Rated voltage 3 V Card format Recording time Speaker Earphone jack Batteries Two AAA batteries LRO3 or R03 External power supply AC adapter Battery life Recording or Playing Approx 11 hours with alkaline batteries based on our standard testing procedure External dimensions 109 5 x 50 0 x 16 7 mm without protrusions Weight 86 g including batteries Specifications and design are subject to change without notice Battery life varies greatly according to type of batteries used and the conditions of use Accessories optional SmartMedia cards of 4 8 16 32 and 64MB M 4 8 16 32 64 Olympus CAMEDIA digital camera series 3 V 3 3 V SmartMedia memory cards can be used PC card adapter MA 2E Allows files to be transferred to a PC that has a PC card slot or PC card drive FlashPath floppy di
16. a backspace ERASE button To delete the flashing character INDEX button Lets you insert one space When you have finished setting the folder name press the REC SET button for 1 second or longer This completes the folder naming procedure Press the STOP button to close the menu Notes The folder naming process ends automatically when the eighth character is set Folder names can be changed only if a SmartMedia card is inserted A SmartMedia card with a write protect seal attached to it cannot be changed When a SmartMedia card is formatted folder names that you assigned will be reset to the initial names Setting Priority Levels You can set a priority level for each file You can choose between HIGH and NORMAL The default is NORMAL To Set a Priority Level for an Existing File Choose the file to set a priority level See Steps 1 and 2 in Playing P 15 Press the INDEX button for longer than 1 second PRIORITY NORMAL is displayed Press the INDEX button to choose between HIGH and NORMAL Press the REC SET button to accept the choice To Set a Priority for a New File Press the NEW button A new file is created Press the INDEX button for longer than 1 second PRIORITY NORMAL is displayed Press the INDEX button to choose between HIGH and NORMAL Press the REC SET button to accept the choice The recorder display
17. area Attach the write protect seal to the write protect area to prevent valuable data from being erased accidentally Remove the write protect seal before recording or erasing Notes Attach the write protect seal to the write protect area carefully without letting the seal stick out lift or peel Do not use commercial seals Write protect seals cannot be reused A dirty write protect seal may disable the write protect feature Wipe it with a soft dry cloth A SmartMedia card with a write protect seal attached to it may not be write protected when using the card with other products Table of Contents Getting Started Main Features cccccccccccccssssseeeeeesssseseeeees 6 Preparing For Recording Identification Of Parts ccccccceeeeessteeees 6 Inserting Batteries oes 8 Replacing Batteries 0 0 eee 8 Using the AC Adapter eeeeeeeeeeeeneeees 8 Basic operations Inserting and Ejecting SmartMedia cards sise 9 Setting Time Date oe ee eeeeeeeeeteeeeereeees 11 Recording Microphone Sensitivity Recording Modes ccccsseeseeseeeeeeeee Other functions Playing Erasing ernn pn eana Using the Variable Control Voice Actuator Moving Files Across Folders VOVA iscsi rte Rania een 18 Assigning Folder Names eee Index Marks o oo cece cece eeeeeeeeeneeeeaeeeees 19 Setting Priority Levels aseeseen LOCKING FiloS sssri enisin
18. e VOLUME control is set the more sensitive the start stop level becomes allowing recording to automatically begin at a quieter level Notes The start stop actuation level also varies depending on the selected microphone sensitivity mode gt P 14 e To ensure successful recordings prior testing and adjustment of the start stop actuation level is recommended Index Marks Index marks can be incorporated into a file during recording or playback to make it easy to locate interesting information Index marks enable faster access to important information by pressing the FF or REW button Setting an Index Mark Press the INDEX button during recording or playback to set an index mark An index mark is set and the index number appears on the display Clearing an Index Mark Play the file with the index mark you want to clear Hold the FF or REW button to choose the index mark to be cleared Press the ERASE button while the 3 index number appears for about 2 seconds on the display The index mark is erased Index numbers are reassigned automatically Notes e Up to 16 index marks can be set in a file Attempting to set more index marks will cause INDEX FULL to appear on the display Index marks cannot be set or cleared in a file stored on a SmartMedia card with a write protect seal attached to it e Index marks cannot be set or cleared in a locked file Locking Files Locking a file
19. e a closed automobile under direct sunlight or on the beach in the summer Do not store the recorder in places exposed to excessive moisture or dust Do not use organic solvents such as alcohol and lacquer thinner to clean the unit Do not place the recorder on top of or near electric appliances such as TVs or refrigerators Avoid sand or dirt These can cause irreparable damage Avoid strong vibrations or shocks Do not disassemble repair or modify the unit yourself Do not operate the unit while operating a vehicle such as a bicycle motorcycle or go cart Keep the unit out of the reach of children IBM PC AT and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation Microsoft and Windows are registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation Macintosh and Apple are registered trademarks of Apple Computer Inc Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners Batteries Z Warning Batteries should never be exposed to flame heated short circuited or disassembled Do not attempt to recharge alkaline lithium or any other non rechargeable batteries Never use any battery with a torn or cracked outer cover Keep batteries out of the reach of children If you notice anything unusual when using this product such a
20. e a destination folder Press the REC SET button to accept the chosen destination folder The file is moved Notes If the destination folder is full a maximum of 199 files FOLDER FULL appears on the display and files cannot be transferred to it The file transfer process is aborted if you press the STOP button or leave the recorder idle for 8 seconds after you choose a destination folder e Files cannot be transferred from one folder to another on a SmartMedia card with a write protect seal attached to it youny yoeqhe g unejy uor s1 p 04 SS019Y S 4 Bulo 21 sowen Jopjo4 Bulu Issy 22 Assigning Folder Names The three folders can each be assigned aname of up to eight characters The recorder comes with the following preset folder names FOLDER A FOLDER B FOLDER C Press the FOLDER MENU button for 1 second or longer The menu opens gt P 27 Press the FF or REW button to open the folder name setup screen FOLDER NAME Press the REC SET button The folder name setup process begins Press the FF or REW button to choose the folder you want to name Press the REC SET button to accept the chosen folder The first character of the chosen folder s name flashes Press the FF or REW button to choose characters Available characters are 0 to 9 Ato Z and space REC button To input the selected character and advance the input position NEW button Acts as
21. enu opens gt P 27 Press the FF or REW button to open the FORMAT screen FORMAT YES NO 3 Press the REC SET button The formatting process is selected Press the FF or REW button to choose YES Press the REC SET button again Formatting begins and an indicator flashes on the display FORMAT DONE displays when formatting ends Notes e When a SmartMedia card is formatted all the stored data including locked files is erased A SmartMedia card with a write protect seal attached to it cannot be formatted After formatting a SmartMedia card the display will show NEW FILE Transferring Data to a PC This recorder is equipped with a USB terminal to enable recorded voice data to be transferred to a PC For more details on how to transfer data and voice recognition software refer to the supplied DSS Player Pro manual Pc f HT o K USB cable eO co F ia z TE To PC s USB terminal USB connector Stop the recorder before plugging in the USB cable Do not use the AC adapter when connecting the recorder to the USB port The USB port delivers the required power to the recorder Tip When the SmartMedia card is ejected data can be transferred from the SmartMedia card to a PC viaa number of ways See Page 30 for optional accessories to download SmartMedia through your PCMCIA USB or Floppy Disk drives Hold All
22. going to use the recorder for an extended period of time Using the AC Adapter Plug the optional AC adapter Olympus Model A321 or A322 into household power outlet and connect the power ua plug to the recorder s power connector DC 3 V as shown in the illustration Always stop recording before connection Otherwise it may not be possible to play back the voice data being recorded Always stop recording before connection or disconnection When not using the recorder always disconnect the AC adapter from the power outlet Use only the correct power supply voltage as indicated on the adapter Do not use the AC adapter when connecting the recorder to the USB port Inserting and Ejecting SmartMedia cards Inserting SmartMedia cards Insert the SmartMedia card into the slot as shown below contact area SmartMedia slot Insert the SmartMedia in the 1 correct direction Push the SmartMedia card fully into position Set the POWER LOCK switch to ON SmartMedia inserted fully into the slot When you set the POWER LOCK switch to the ON position PLEASE WAIT flashes on the display SmartMedia not inserted fully into the slot Bottom side of SmartMedia projecting from the slot When you set the POWER LOCK switch to the ON position INSERT CARD flashes on the display for 2 seconds Pressing any button with no SmartMedia card inserted causes INSERT
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24. ia 19 Setting Job Data n se System Sounds seeeeeee 20 Dealer Option Items secsec Alarm Playback Function sses 20 Formatting SmartMedia eee Transferring Data to a PC ssssssesesees Other Information Holder coat nei ai 27 Troubleshooting 0 00 0 cece eee reece eee 29 ReOSCb is ccsestecrceveers near ensieinceneneareniveereasce 27 Specifications rsc cey accnveeacaneeic 30 Menu Uist ccccciceseesssccesseresssndeecsatenersepteovsate 27 Accessories optional 0 0 eee 30 Alarm Message List c cesses 28 Technical Assistance and Support 31 seg JO UONeoNUAp Seinjeey ULN Main Features The DS 3000 digital voice recorder stores highly compressed DSS audio files on SmartMedia cards The DS 3000 supports two recording modes SP Standard Playback mode and LP Long Playback mode P 14 The supplied 16MB SmartMedia card can store approximately 2 hours and 35 minutes of recordings in SP mode and approximately 5 hours and 30 minutes in LP mode A64MB SmartMedia card sold separately can hold up to 22 hours and 20 minutes of recordings The Variable Control Voice Actuator VCVA saves memory space by pausing recording when the recorder judges that there is no sound gt P 18 Recorded audio files can be stored in three separate folders for easier identification in future use Overwrite recording insert recording additional recording and partial erasure f
25. iles were found in the folder Select another folder Priority cannot be You tried to set a priority level for In such a case you cannot set a PRIORITY ERROR set for the file a file recorded on another priority for the file recorder Unrecordable There is something wrong with the Back up the data P 26 and G READONLY SmartMedia card format the SmartMedia card File cannot be A file with the same file name Transfer the file to another folder SAME FILE transferred already exists in the destination folder PC microphone The recorder is being used as a Refer to the supplied DSS Player TRAIN PC eae indicator PC microphone Pro manual File names are assigned during recording for file management purposes The recorder enters this state when you hold the NEW button Troubleshooting Symptom Probable cause Action Nothing The batteries are not loaded properly Verify polarity is correct appears on The batteries are dead Replace with new batteries the display The POWER LOCK switch is set to OFF Set the POWER LOCK switch to ON If none of these suggestions works Reset the recorder P 27 Won t start The recorder is in HOLD mode Release the recorder from HOLD gt P 27 The SmartMedia card is not formatted Format the SmartMedia card gt P 26 The batteries are dead Replace with new batteries Unable to The SmartMedia card has a write protect
26. larm tone will sound at the scheduled time Press any button while the alarm sounds to play the file you associated with the alarm Press the STOP button to close the menu Notes e The alarm playback function can be set for only one file at a time The alarm will sound at the scheduled time every day unless the alarm playback setting is cleared The alarm will sound for 5 minutes and then stop If you are using the recorder at the scheduled time the alarm will sound after you re done The alarm will sound at the scheduled time even if you are holding the recorder The recorder begins to play the file associated with the alarm when you press any button e The alarm playback setting is cleared if the selected file is erased or the SmartMedia card is ejected The alarm won t launch at the scheduled time if the POWER LOCK switch is set to OFF Moving Files Across Folders A recorded file can be transferred from one folder to another The file is added at the end of existing files in the destination folder Choose the file you want to move See Steps 1 and 2 in Playing P 15 Press the PLAY button to play the file Press the FOLDER MENU button while playing the file INSERT REC appears on the display Press the FOLDER MENU button once again to select FILE MOVE Press the REC SET button The destination folders blink on the display Press the FF or REW button to choos
27. n an audio file is recorded is stored automatically with that file The time and date setting is also needed to perform the alarm playback function P 20 21 Time Date Screen 2 4 Press the FOLDER MENU button for 1 second or longer The menu opens P 27 Press the FF or REW button to choose the time date setup screen TIME amp DATE Press the REC SET button Time Date screen appears The hour indicator flashes indicating the start of the time date setup process Repeat steps 1 and to set the time and date ayeq eull Bues ry FF or REW STOP button button Hour Minute Time and date setup proceeds in the order of hour minute year month and date Year Press the FF button or REW button to set a value Month Date pPress the REC SET button to accept the value A Press the STOP button to end REC SET button This completes the time setup procedure accepts a choice and moves on to Notes the next item e If you press the STOP button during the setup operation the clock will use the items that were set to that point Each press of the NEW button during setting toggles alters a the display between the 12 hour and 24 hour system choice 11 Bulpiooay 7 12 Recording The recorder provides three folders A B and Cj and each message recorded in a folder is saved as
28. nately Press the ERASE button once A again where you want to stop erasing The erase starting point time set in step 3 and the ending point time set in this step appear on the display for 8 seconds alternately Press the ERASE button once again When ERASE DONE appears after PARTIAL ERASE partial erasing is completed Notes When the recorder finishes playback of the current track before you press the ERASE button the erase starting point time and ending point time alternate on the display for 8 seconds similar to Step 5 e Locked files cannot be erased 8 e A SmartMedia memory card with a write protect seal attached to it cannot be erased Using the Variable Control Voice Actuator VCVA When the microphone senses that sounds have reached a preset volume the built in Variable Control Voice Actuator VCVA starts recording automatically and stops when the volume drops Particularly helpful for extended recording the VCVA not only conserves memory by turning off recording during silent periods but also makes playback more efficient and convenient Start recording with the VCVA switch set to ON When the volume falls to a preset level or lower recording automatically pauses and STANDBY VCVA flashes on the display The record play lamp glows when recording starts and flashes when recording pauses Using the VOLUME control adjust the start stop actuation level The higher th
29. ot be erased P 19 e Files stored on a SmartMedia card with a write protect seal attached to it cannot be erased P 4 Erase All Files from a Folder All files in a folder can be erased simultaneously except for locked files P 19 Press the FOLDER MENU button to choose the folder in which you want to erase all files Press the ERASE buiton for 3 seconds or longer ALL ERASE flashes on the display for 8 seconds Press the ERASE button again The display lights continuously to indicate erasing has started ERASE DONE is displayed when the files are erased Locked files are reassigned file numbers in ascending order Notes e It might take more than ten seconds to complete erasing tracks Do not eject the SmartMedia card before erasing is finished e Files stored on a SmartMedia card with a write protect seal attached to it cannot be erased P 4 Bulsely a 17 al Bulseiq JOVEN 3910A 04u09 ajqeieA ay Buisp To Partially Erase a File You can erase a selected part of a file Choose the file from which you want to erase a part See Steps 1 and 2 in Playing P 15 Press the PLAY button to play the file Press the PLAY button once again where you want to start erasing The recorder pauses Press the ERASE button 4 The recorder starts playback automatically and the display shows the total recording time of the file being played and ERASE alter
30. s i Press the FF or REW button to choose between ON and OFF Press the REC SET button to complete the setup process Press the STOP button to close the menu Note If the alarm playback function has been set the alarm will sound at the scheduled time even if system sounds are turned off Alarm Playback Function The alarm playback function can be set to play a selected file by pressing any button when the alarm tone sounds Choose the file to be played when the alarm sounds See Steps 1 and 2 in Playing P 15 Press the FOLDER MENU button for 1 second or longer The menu opens gt P 27 Press the FF or REW button to open the alarm playback setup screen ALARM Press the REC SET button The alarm playback setup process begins choose between ON and OFF ON Enables alarm playback OFF Disables alarm playback Press the REC SET button to complete the setup process When you choose ON the alarm mark lights and the scheduled time setup process begins The time indicator will flash Step 7 A Press the FF or REW button to When you choose OFF the alarm playback setup process ends and the alarm mark disappears Step 11 Press the FF or REW button to set the hour accept the hour The minute indicator flashes Press the FF or REW button to set the minute 8 Press the REC SET button to Press the REC SET button to accept the minute An a
31. s abnormal noise heat smoke or a burning odor remove the batteries immediately while being careful not to burn yourself and call your dealer or local Olympus representative for servicing AC Adapter Z Warning Do not attempt to disassemble repair or modify the AC adapter in any way Keep objects including water metal or flammable substances from getting inside the product Do not moisten the AC adapter or touch it with a wet hand Do not use the AC adapter in the vicinity of flammable gas including gasoline benzine and lacquer thinner In case the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged the AC adapter is dropped in water or if water metal flammable substances or other foreign objects get inside it you notice anything unusual when using the AC adapter such as abnormal noise heat smoke or a burning odor do not touch any of the exposed parts immediately disconnect the power supply plug from the power outlet and call your dealer or local Olympus representative for servicing Continued use of the AC adapter under these circumstances could result in electric shock fire or injury SmartMedia Optional SmartMedia cards are available to add capacity as needed in addition to the included 16MB SmartMedia card When purchasing SmartMedia cards of various memory capacities specify 3 V 3 3 V SmartMedia cards in
32. s the new file once the priority is set Note You may not be able to change the priority level for files recorded on another DS 3000 s aae7 Ayolig BUMS 23 eea gor umas 24 Setting Job Data You may record the name of the person who made the recording Author ID and code name for classification Work Type for each file automatically when recording is done Using the supplied DSS Player importing a Job Data list a list of these Author IDs and Work Types made on a PC to the recorder saves you the bother of entering the IDs or Types The Author ID and Work Type are set as AAAA at the factory Setting an Author ID Press and hold the FOLDER MENU button for more than 1 second to open the menu gt P 27 AUTHOR ID appears on the display Press the REC SET button The Author ID currently assigned to the recorder appears on the display Press the FF or REW button to 3 select the Author ID that you want to assign to the recorder from the ID list If you select an ID from the list go to step 6 If no ID list is imported from a PC the current MANUAL AUTHOR ID appears on the display In such a case proceed to step 4 Press the REC SET button 4 The current MANUAL AUTHOR ID appears on the display with the first character flashing Press the FF or REW button to A choose characters Available characters are 0 to 9 Ato Z and space REC button To input the selected
33. seal Remove the seal record attached to it The SmartMedia card is unformatted Format the SmartMedia card The SmartMedia card does not have enough memory Erase unnecessary files or insert another SmartMedia card The maximum number of files has been reached Check another folder No playback The earphone is connected Disconnect the earphone jack tone heard The VOLUME control is set to 0 Adjust the VOLUME control Unable to The file is locked Unlock the file gt P 19 erase The SmartMedia card has a write protect seal Remove the seal attached to it Noise heard The recorder was shaken during recording during The recorder was placed near a cell phone or Move the recorder playback fluorescent lamp while recording or during playback Recording The microphone sensitivity is too low Set the microphone sensitivity to level too low CONF mode and try again Unable to set The maximum number of index marks 16 has been Erase unnecessary index marks index marks reached gt P 19 The SmartMedia card has a write protect seal Remove the seal attached to it The file is locked Unlock the file P 19 Won t work Anon standard AC adapter is being used Use the Olympus A321 for US with AC and Canada or A322 for Europe adapter except U K AC adapter Oprional Unable to The POWER LOCK switch is set to ON Set the POWER LOCK switch to eject the OFF SmartMedia card Bunooysaqnoiy 29 suoneoyioeds s oss v2 y 30
34. sk adapter MAFP 2E Allows files to be transferred to a PC with a 3 5 floppy disk drive USB SmartMedia reader writer MAUSB 1 US and Canada or MAUSB 2 Europe Allows data to be transferred to and from a PC Conference microphone ME7 A highly sensitive directional microphone shotgun microphone Used to record speakers at a distance External microphone ME10 A lavalier omnidirectional microphone that clips to clothing Used to record your own voice or people near you Noise Cancellation microphone ME12 Used to get crisp recordings of your own voice by reducing the effects of ambient noise Recommended to improve the accuracy when using voice recognition software AC adapter A321 US and Canada or A322 Europe except U K Connecting cord KA232 Use to connect the microphone jack of this unit to a radio or other sound source Plug adapter PA3 An adapter that connects devices such as microphones with 2 5 mm mini plugs to the unit s 03 5 mm mini jack PC Transcription kit AS 3000 The AS 3000 transcription kit sold separately provides you with a PC footswitch a headset and the software DSS Player Pro Transcription Module for easy transcription of DSS recordings Use these accessories with the PA3 plug adapter Technical Assistance and Support DS 3000 is part of the Olympus Professional Dictation System Your dealer is trained to troubleshoot and fix many common problems that you may be having wi
35. ssage List Message Meaning Explanation Action BATTERY LOW Low battery Battery power is getting low Replace with new batteries power gt P 8 Write protected Tried to record to or erase from a Remove the write protect seal CARD LOCK SmartMedia card with a write from the SmartMedia card and protect seal attached try again P 4 CARD ERROR Incompatible An incompatible SmartMedia card Insert a compatible SmartMedia SmartMedia was inserted card gt P 9 EJECT ERROR SmartMedia The SmartMedia card was ejected Reinsert the SmartMedia card ejection error during an operation Folder full The folder is full of files maximum Erase files that are no longer FOLDER FULL of 199 files required or insert another SmartMedia card FORMAT ERROR Formatting error An error was encountered while Reinsert the SmartMedia card formatting and then reformat it gt P 26 INDEX FULL Index full The file is full of index marks Erase index marks that are no maximum of 16 marks longer required P 19 INSERT CARD No card There is no SmartMedia card Insert a SmartMedia card inserted gt P 9 Erase locked Attempted to overwrite insert Unlock the file P 19 LOCK ON additional recording to or erase a locked file Zero remaining The SmartMedia card has no Erase files that are no longer MEMORY FULL memory remaining memory required or insert another SmartMedia card NO FILE No file No f
36. ters Available characters are 0 to 9 Ato Z and space REC button To input the selected character and advance the input position NEW button Acts as a backspace ERASE button To delete the flashing character INDEX button Lets you insert one space After selecting or entering the Work 1 Type press and hold the REC SET button for more than 1 second to make it the current Work Type If you selected a Work Type from the list in step 4 press the REC SET button 8 Press the STOP button to close the menu Notes The Work Type must be of fewer than 17 characters You can use a space anywhere in a filename e You cannot change the Work Type of a file which you have already recorded Dealer Option Items Some additional options can be set by your Professional Olympus dictation dealer For details on the functions and operation of this optional accessory consult the dealer from whom you purchased the recorder eq gor umas swe uodo 13 2 q 25 epawuews Gunyews04 Od amp 0 geq Bulwaysuedy 26 Formatting SmartMedia Formatting prepares SmartMedia cards for recording SmartMedia cards that have been used on non Olympus devices or that can t be accessed by this unit require formatting The SmartMedia card that comes with this unit and Olympus SmartMedia cards are preformatted and can be used immediately following purchase Press the FOLDER MENU button for 1 second or longer The m
37. th this system If you encounter problems with use of DS 3000 we recommend that you contact your Olympus Professional Dealer that sold you the system If your dealer cannot fix your problem please call our technical hotline number or send E mail Technical Hotline Number in the U S and Canada 1 888 553 4448 User Support E mail address in the U S and Canada distec olympus com Technical Hotline Number in Europe Toll free number 00800 67 10 83 00 available for Austria Belgium Denmark France Germany Netherlands Norway Sweden Switzerland United Kingdom Charged numbers 49 180 567 1083 available for Finland Italy Luxemburg Portugal Spain and Czech Republic 49 40 23773 899 available for Greece Croatia Hungary and the rest of Europe User Support E mail address in Europe dss support olympus europa com The following are for only technical questions and support about IBM ViaVoice http www iobm com software speech support fagolympus html woddns pue aouelsissy jes1uyda Ssaliosses0y 3 OLYMPUS OLYMPUS OPTICAL CO LTD San Ei Building 22 2 Nishi Shinjuku 1 chome Shinjuku ku Tokyo Japan Tel 03 3340 2211 OLYMPUS AMERICA INC Two Corporate Center Drive Melville NY 11747 3157 U S A Tel 1 800 622 6372 OLYMPUS OPTICAL CO EUROPA GMBH Premises Goods delivery Wendenstrasse 14 18 20097 Hamburg Germany Tel 040 237730 Letters Postfach 10 49 08 20034 Hamburg Germany OLYMPUS OPT
38. unctions make it easy to correct and edit recordings Furthermore the AS 3000 transcription kit sold separately provides you with a PC footswitch and the software DSS Player Pro Transcription Module for easy transcription of DSS recordings The recording time available may be shorter than specified if a large number of short recordings are made Use the remaining time and recorded time only as references Identification of Parts 14 45 46 47 1 13 2 D 3 4 T5 10 5 9 D 8 Built in microphone NEW button REC Record SET button REW Rewind button FF Fast Forward button INDEX button ERASE button Built in speaker FOLDER MENU button STOP button PLAY button Display LCD panel 3 Record Play indicator lamp VOLUME control 45 Earphone jack SmartMedia slot Microphone jack SmartMedia ejection switch POWER LOCK switch MICSENS Microphone sensitivity switch VCVA switch HOLD switch 3 Power jack 4 PC USB terminal Battery cover Display LCD Panel 1 Q D even Folder Battery indicator Recording date time mark Remaining memory mark Total file time mark Record mode Alarm mark Erase lock mark Current file Current time elapsed time recording time operation guides
39. unds in all directions Low sensitivity mode suited for dictation DICT Notes An optional ME7 conference microphone is recommended for recording conferences in CONF mode if people speaking are located far away from the recorder e Choose DICT mode if you want to use voice recognition software such as ViaVoice from IBM Recording Modes You can choose between two recording modes SP Standard Playback mode and LP Long Playback mode Choose one of the modes before you perform recording Once you choose a mode files are recorded in the selected mode as long as you do not change the mode Press the FOLDER MENU button for 1 second or longer The menu opens gt P 27 Press the FF or REW button to open the Recording Mode Setup screen REC MODE Press the REC SET button The recording mode setup process begins 4 Press the FF or REW button to choose between SP and LP Press the REC SET button The recording mode setup process ends Press the STOP button to close the menu Notes Choose SP mode for recording meetings or lectures with crisp clarity Choose SP mode if you want to use voice recognition software such as ViaVoice from IBM e You cannot select any recording mode other than that of the original file before append overwrite or insert recording Playing You can start playing a file at any point The recorder stops automatically when it finishes playing each file
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