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Brother MFC 3320CN Printer

1. MEC 3220 MEC 3420C MEC 3320CN MEC 3520CN orother SOFTWARE USER S GUIDE Table of Contents Using the machine as a printer ccsesceeseeseeseeneeeeeeeeseees 1 1 Using the Brother MFC printer driver c0cccceseeeeees 1 1 FEATUTOS vorr r E E EE 1 1 Choosing the right type Of paper cceeeeeeeeeeeeeeeeenees 1 2 How to print your original ccccecccseeeeeseeeeeeeeeeeeeeeeeeeaes 1 2 Simultaneous printing and faxing cccceeeeeeeeeeeeeeeeeenees 1 3 Clearing data from the memory cceceeeeeseeeeeeeeeseneeees 1 3 Checking the Print Quality ccccceseeeeeseeseeeeeseeeeeeeanees 1 3 Printer operation KCYS c ccccssceesseeeseeeeeeeeeseeeeeeeeeseeeenaes 1 3 Job Cancel MFC 3420C only ccccceeseeeeeseeeeees 1 3 Printer driver settings Windows only c c0essee eee 1 4 How to access the printer driver SettingS ccceceeeees 1 4 BASIC TAD aoa a E E a 1 5 Media ype n nnennnosnnsensnrnsnrrsenssrnsrrernrresrnrenerrrenrreene 1 6 Quality scoe EEEE EEE 1 6 Bi Directional Printing cccccsscecsseeeeeeeeeeeeeaeeeeanees 1 7 Paper SIZE aese e i 1 8 Page Layout satire natn aatinaaieudewenucmidteviauasiveverucnetereuumncves 1 8 Border LING cccccccssccceeceececeecceseeseeeesseseeeseseeses 1 8 ACTA AW rea S tou seeacteoieseues 1 9 Oo o SS errr E E E E S 1 9 CON AS e a 1 9 Reverse Om
2. MFC 3320CN and MFC 3820CN only eseeeees 9 23 go Gaemememe int nein nm ene open Dorian a l 1 vii Using the machine as a printer Using the Brother MFC printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer using a printer command language or page description language The printer drivers are on the CD ROM we have supplied Install the drivers first by following the Quick Setup Guide Also the latest printer driver can be downloaded from the Brother Solutions Center at http solutions brother com Features This machine offers many features you ll find in a high quality ink jet printer Fast Printing Speed Using Fast mode you can print up to 12 pages per minute in full color and up to 14 pages per minute in black Brilliant High Quality Output Printing at up to 4800 x 1200 optimized dpi on glossy paper gives you highest resolution See Resolution on page S 6 in the User s Guide Beautiful Elaborate Output You can use 2 in 1 Watermark Windows Only printing True2Life technology and other features to get high quality printouts Low Running Cost Whenever you run out of a particular color ink you will only have to replace the cartridge that s empty USB Universal Serial Bus Interface provides fast communication with your computer Straight Paper Path The machine can print on many types of pap
3. Press Menu Set 3 Press Stop Exit 2 23 HOW TO SCAN USING WINDOWS Using ScanSoft PaperPort and TextBridge OCR ScanSoft PaperPort for Brother is a document management application You will use PaperPort to view scanned originals PaperPort has a sophisticated yet easy to use filing system that will help you organize your graphics and text originals It allows you to combine or stack originals of different formats for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See Documentation for ScanSoft PaperPort on the CD ROM BBY wwe eke SG Samples 5 items The complete ScanSoft PaperPort Users Guide including ScanSoft TextBridge OCR is in the Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install MFL Pro Suite ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed automatically A If you are using Windows XP or Windows 2000 Professional we recommend that you are logged on with administrator rights HOW TO SCAN USING WINDOWS 2 24 Viewing items ScanSoft PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non Paper
4. 9 2 USES ccce 9 6 Sending a Network PC FAX from your Macintosh application MFC 3320CN and MFC 3820CN Only ccccccseeececeeessseeeeeeeeseeeseeeeess 9 7 For Mac OS X users sscccisscacasccucscootisndadectotionddenjcbetan 9 8 Drag a vCard from the Mac OS X Address Book ODI CANON e E 9 10 Sending a Network PC FAX from your Macintosh application MFC 3320CN and MFC 38200N oOnlly cccccccececeaseeseeeeeeeeeeeeeeaeees 9 11 Scanning from a Macintosh eeen 9 12 Accessing the SCANNELM cccsecceeseeceeeeeeeeeeeeeeesaaees 9 12 Scanning an image into your Macintosh 00 9 13 Scanning a whole page cccceseeeeseeeeeeseeseeeeees 9 13 Pre Scanning an IMAGE ccccccecececeseeeeeceaneeeeeseanees 9 14 Settings in the Scanner WINdOW ccccccseseeeeeeeees 9 15 vi WEVAG accra Siti Saeco ioe aial a enan es eae ees 9 15 SCANNING ANCA aana wos adcstedtvadeatecnnedadsascetncaadss 9 17 Business Card Size MFC 3420C and MFC 3820CN only ccccsseseeeseceeeeeeseeeseaeeeees 9 17 Adjusting the IMag c ssccssseeesseeeeeeeeeeeeens 9 18 Using Presto PageManager ccccccccscccseseeneeeenees 9 19 FIOANON S cae ner tae hadabece ad dducernaaebings 9 19 System requirements for Presto PageManager 9 20 Technical SUD DOM sect ctneieecaxii te ceo ette eee 9 20 MFC Remote Setup Mac OS X ceecee 9 21 Using the PhotoCapture Center from a Macintosh
5. Enhanced copy functions such as Four Two or One on One Copying PC Faxing using the Brother PC Fax software Custom buttons allow you to configure a button to meet your own application requirements WG N Hardware Section Software Section Scan Co py Scan To File Copy one to one Brother PC FAX a Outlook Express ae Copy two to one f Copy four to one MV AutoLoad Pop UP Brother MFC 3220C USB In the Task Tray right click on the Control Center amp icon and select Show to have access to the Brother SmartUI Control Center window USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 1 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center a AC 11 41 Icon will appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off How to turn off Auto Load 1 Right click the Control Center a A 11 41 Icon in the Task Tray and select Show 2 The main SmartUI Control Center window appears Please look at the bottom of the window for a check box labelled AutoLoad Pop up Hardware Section Software Section Scan Copy Scan To File BE Copy one to one a S Outlook Express ap Copy two to one Scan To File Brother PC FAX Microsoft r Copy four to one Scan To File WordPad Microsoft Paint Scan To
6. Defaults button USING THE BROTHER CONTROL CENTER 3 16 Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings Number of copies Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click OK to save your Copy settings 3 17 USING THE BROTHER CONTROL CENTER Send a fax m Scanner Setting FAXing Filing and Copying Modify Settings m FAX Settings Brother PC FAX FAX Resolution Fine 200x200 FAX Options To access the Send a fax Configurations screen 1 Load your original in the ADF The Brother Control Center screen will pop up 2 Right click the Send a fax and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK _OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings USING THE BROTHER CONTROL CENTER 3 18 PC FAX settings Brother PC Fax
7. 6 29 Extra options in Address Book For Network Users MFC 3320CN and MFC 3820CN only 6 6 30 Using the PhotoCapture Center from your PC For Windows MFC 3320CN and MFC 3820CN only 7 1 For USB Cable USEPS ccccccseeceeeeeeeseeeeseeeeseeeeeesaees 7 1 For Network Cable USCIS ccccssscesssccsscceseeceeseeeeees 7 3 Network Scanning MFC 3320CN and MFC 3820CN only ccccsesseeeeeeeeeenees 8 1 Network License ircedencctancedencaancedesiasdueidsndactadudwecdaccudwwneas 8 1 Registering your PC with the machine c00006 8 1 Using the Scan key nseoenenenssnrnenrrusrrsensresrrnerreserrerrrnsns 8 5 Scan to E mail PO hasnain 8 5 Scan to E mail E mail Server ccccecceceeeeeeseeeees 8 6 SCAN 10 IMAGE ccccccsseeceececccceseeeeecoesceceeeeescceseeeeess 8 7 TC tN FO OPN ee ese ssedieneaocaseamadenosecoatees 8 8 GMTO NS eaa a E 8 9 Using your machine with a Macintosh 2 0ss0000 9 1 Setting up your USB equipped Apple Macintosh 9 1 Using the Brother printer driver with your Apple Macintosh Mac OS 8 6 9 2 9 2 Using the Brother Printer Driver with Your Apple Macintosh Mac OS X 9 4 Choosing page setup Options cccccsseeeeeeeseeeeeees 9 4 Choosing printing Options cccccseeeeeeceeeeeeeesaeeeeees 9 5 Sending a fax from your Macintosh application 9 6 For Mac OS 8 6
8. FAX Resolution Fine 200 x 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears For Windows 98 98SE and Me Brother PC FAX on BRMFC Properties Device Options Letter 8 1 x 11 in Paper Size Letter 814x11 in Orientation C Landscape Resolution 200x200 dpi 200100 dpi Restore Defaults Paper Size etter 1 Orientation Portrait Landscape Letter Resolution 200x200 dpi 8 C 200x100 dpi Default About OK Cancel Help Coe he 2 Select the Paper Size and Orientation Portrait or Landscape and click OK A To go back to the factory default settings click the Restore Defaults or Default button 3 19 USING THE BROTHER CONTROL CENTER Using the Windows XP Based Brother SmartUI Control Center For Windows XP For Windows 98 98SE Me and 2000 Professional See Using the Brother Control Center on page 3 1 Brother SmartUl Control Center The Brother Control Center is a software utility that allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan an original directly to a folder on your computer The Brother Control Center provides four categories of operations Scan directly to a file E mail word processor or graphics application of your choice
9. by changing the application that is listed Scan to OCR Scan action Configuration Scan Settings Application Microsoft WordPad Link Preferences Famat Folder eS iis 4 4 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER Hardware Section Changing the Scan to button configuration When the SmartUI Control Center is displayed you can access the Hardware Section window to reconfigure the Scan button on your machine Click the Hardware Section tab at the top left of the SmartUI Control Center screen See Using the Scan key For USB cable users on page 2 19 SmartUl Hardware Section Software Section Hardware Buttons Scan To File Scan To Image Scan To OCR Brother MFC 3220C USB USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 5 Scan to E mail To configure the Scan to E mail feature left click on the Scan to E mail button and the following screen will appear You have the ability to change the configuration that includes the destination E mail application attachment file and the scanner settings Scan to Email Scan Acticn onliguration Scan Settings Applicatior Cutlook Express v Link Preferences Fermal Folder Carcel To change the destination E mail application you use the Application pull down list to select the compatible E mail application which is installed on your system If you wish to change the attachment file
10. cartridges are empty Print Date amp Time When enabled the Print Date and Time feature will print the date and time on your original from your computer s system clock Date amp Time Date amp Time Click the Setting button to change the Date and Time format and the Position and the Font To include a background with the Date and Time select Opaque When Opaque is selected you can click on the Color button to change the color of the Date and Time background The Date and Time in the selection box shows the format that will be printed The actual Date and Time printed on your original is automatically retrieved from the settings of your computer USING THE MACHINE AS A PRINTER 1 19 Quick Print Setup amp Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support aaa Printer Function Print Date amp Time Quick Print Setup Quick Print Setup Off C On MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Default The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options Colorforayscale lt OFF gt Reel E E 4 or T al Default ada a 4in1 Printer Property inoa Display Toolbar Lin 3x3 About 1 20 USING THE MACHINE AS A PRINTER Suppo
11. page 2 11 HOW TO SCAN USING WINDOWS 2 2 How to access the Scanner Open the software application ScanSoft PaperPort to scan an original A The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0SE 2 Select Scan from the File drop down menu or select the Scan button The Scan panel appears in the left panel 3 Select Brother MFC XXXXC USB or Brother MFC XXXXCN LAN from the Scanner drop down list box Where XXXX is your model name A If the MFC is connected via USB use Brother MFC XXXXC USB LAN use Brother MFC XXXXCN LAN Where XXXX is your model name 4 Click Scan The Scanner Setup dialog box will appear Brother MFC 3220C USB Scanner Setup 3 1 PreScan Width 8 27 inches 2481 pixels Height 10 74 inches Resolution 3222 pixels 300 x 300 dpi Data Size 22 8 MB Scan Type 24bit Color Pap Q Q Brahtress ee eT eal Lees Cea a S mrad Document Size Letter 81 2 x11 in 2 3 HOW TO SCAN USING WINDOWS Scanning an original into the PC You can scan a whole page OR Scan a portion of the page after pre scanning the original Scanning a whole page 1 Load your original 2 Adjust the following settings if required in the Scanner window E Image Type Resolution Scan Type Brightness Contrast E Document Size a After you select an original size you can adjust the scanning area further by clicking the left mouse button a
12. pages of your original in the opposite order Copies 3 g Collate USING THE MACHINE ASA PRINTER 1 9 Advanced tab Color Grayscale Color C Grayscale Image Type Auto C Photo C Graphics Custom l Color Enhancement True2Life MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Default A To return to the default settings click the Default button Change the tab settings by selecting one of the following icons 1 Color 2 Scaling 3 Watermark 4 Device Options 1 10 USING THE MACHINE AS A PRINTER Color Color Grayscale This selection allows a color original to be printed in black and white using gray scale ColorGrayscale fe Color Grayscale Image Type The printer driver will select the most suitable color matching and half tone method depending on your image type Generally text and business graphics are printed vividly and photographic images are printed softly E Auto The printer driver automatically selects the image type E Photo Select this mode for photographic images m Graphics Select this mode for originals that contain text or business graphics charts or clip art E Custom If you want to select the color matching and halftone method manually select this mode Image Type fe Auto f Photo Graphics Custom USING THE MACHINE AS A PRINTER 1 11 Custom Image Type You can select the color matching method manually
13. scan images directly into the PaperPort viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning How to access the scanner 1 Open your software application to scan an original A The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0 The steps for scanning from another application may vary 2 Select Scan from the File drop down menu or select the Scan button The Scan panel appears in the left panel 3 Select the scanner you are using from the Scanner drop down list box 4 Click Scan The Scan dialog box will appear an using Brother MFC 3220C USB What do you want to scan Paper source D ocumen t Feeder v oea n option below for the type of picture you jai O Grayscale picture a Black and white picture or text g Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35E v 2 11 HOW TO SCAN USING WINDOWS Scanning an original into the PC MFC 3220C and MFC 3320CN only 1 Load your original Scan using Brother MFC 3220C USB What do you want to scan A Document Feeder v Select an option below for the type of picture you want to scan wake O Grayscale picture By O Black and white picture or text g Custom Settings C You can also Adjust the quality of the scanned pi
14. size by selecting User Defined Select the proper paper thickness to improve the quality of your output User Defined Size Custom Paper Size Name z Width 35 85 J 485 Height 4 0 140 7 4110 Unit C mm inch Paper Thickness Regular v Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper A If you are using Windows 98 98SE Me the 4 in 1 layout is not available Border Line When printing multiple pages on one sheet with the Page Layout feature you can choose to have a solid border dashed border or no border around each page on the sheet Page Layout E Border Line None 1 8 USING THE MACHINE AS A PRINTER Orientation Orientation selects the position of how your original will be printed Portrait or Landscape Orientation i Portrait Landscape Portrait Vertical Landscape Horizontal Copies The Copies selection sets the number of copies that will be printed 1 to 999 Collate With the Collate check box selected one complete copy of your original will be printed and then repeated for the number of copies you selected If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the original is printed ca i2 Reverse Order Reverse Order prints the
15. to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm If your machine is flatbed type MFC 3420C or MFC 3820CN you can scan business cards To scan business cards select the document size and then place the original face down at the center of scanner glass When scanning photographs or other images for use in a word processor or other graphics application You should try different settings for the contrast and resolution modes to see which best suits your needs 2 9 HOWTO SCAN USING WINDOWS If you selected Custom as the size The Custom Document Size dialog box will appear Custom Document Size x Custom Document Size Name F Width 0 35 250 e5 Height 0 35 14 00 ji Upit mm inch elete Help Type the Name Width and Height for the original You can choose mm or inch as the unit for Width and Height ae You can see the actual paper size you selected on the screen Presican Width 82r inches 2481 pels Height 10 74 inches Jad pels Data Size 22 8 MB E Width shows the width of scanning area Height shows the height of scanning area m Data Size shows the approximate data size calculated in a Bitmap format The size will be different for other file formats such as JPEG HOW TO SCAN USING WINDOWS 2 10 Scanning an original For Windows XP only WIA compliant Windows XP uses Windows Image Acquisition WIA for scanning images from the machine You can
16. w Microsoft Paint Scan To File Scan To File oO mi Wa Wa i v AutoLoad Pop UP Brother MFC 3220C USB 4 12 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER Scan 1 Scan to File enables you to scan directly to a disk file You can change the file type and destination directory as needed 2 Scan to E mail Default Outlook Express enables you to scan a page or original directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment 3 Scan to Word Processor Default MS WordPad enables you to scan a page or original automatically run ScanSoft TextBridge OCR and insert the text not graphic image into a word processing program You have the option of selecting the destination word processing program such as WordPad MS Word Word Perfect or whichever word processing program is installed on your computer 4 Scan to Graphic Application Default MS Paint enables you to scan a page directly into any graphic viewer editor application You can select the destination application such as MS Paint Corel PhotoPaint Adobe PhotoShop or any kind of image editor application you already have installed on your computer Copy Copy Copy one to one allows you to use the PC and any Windows printer driver for enhanced copy operations You can scan the page on the machine and print the copies using any of the fe
17. 25 100 ho g Mirror Print MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Default ox Caco Casey re E Check Off if you want to print the original as it appears on your screen E Check Fit to Paper Size if your original has an unusual size or if you have only the standard size paper E Check Free if you want to reduce the size E Check Mirror Print to reverse the data from left to right 1 16 USING THE MACHINE AS A PRINTER Watermark You can place a logo or text into your original as a Watermark You can select one of the preset Watermarks or you can use a bitmap file or text file that you have created Check Use Watermark and then select the watermark you want to use Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Sy upport a uf Watermark 3 F Use Watermark Select Watermark Custom Page Setting Page Title Print Watermark MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty Default In background Check In background with the Watermark to print the watermark image in the background of your original If this feature is not checked then the Watermark will be printed on top of your original In Outline Text Window 2000 Professional XP Only Check In Outline Text if you only want to print an outline of the watermark Print Watermark The Print Watermark feature offe
18. File Iv AutoLoad Pop UP i l i t your sid Brother MFC 3220C USB 3 Uncheck the AutoLoad Pop Up option to prevent the SmartUl from automatically loading every time Windows is started 4 2 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER Brother Control Center features The SmartUI control center gives you the ability to configure the hardware Scan key on your machine such as Scan to File The Scan to File feature allows you to scan an original directly to your hard disk and choose the file format and destination folder without having to run any other applications Select which section you want by clicking on the appropriate tab Hardware Section Software Section Scan USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 3 Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center automatically will create a link anda scanning application button for Outlook You can change the default application by right clicking on any of the scan buttons in the Control Center and then clicking Configuration Select the Configuration tab and from the Application pull down menu select a different application For example you can change the E mail scan button from Outlook Express to Outlook
19. INE ASA PRINTER 1 5 Media Type To achieve the best print results the media being printed on should be selected in the driver The machine changes the way it prints depending on the selected media type Plain Paper Inkjet Paper Glossy Paper 4 color Glossy Paper 3 color Transparencies A The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select Glossy Paper 4 color f the glossy paper you are using repels the black ink select Glossy Paper 3 color which simulates black ink by combining the three ink colors Quality The quality selection allows you to choose the print resolution you want for your original Print quality and speed are related The higher the quality the longer it will take to print the original The quality selections that are available will vary depending on the media type you select m Photo Up to 4800 x 1200 optimized dpi See Resolution on page S 6 in the User s Guide Use this mode to print precise images such as photographs This is the highest resolution and slowest speed E S Fine Super Fine 1200 x 1200 dpi Use this mode to print precise text and photographs Since the print data is much larger than normal mode the processing time data transfer time and print time will be longer E Fine 600 x 600 dpi Better print quality than Normal mode and faster print speed than Super Fine E Normal 600 x 300 dpi Good print quality with t
20. Image Allows you to scan an image directly into any graphic viewer editor application You can choose the graphics application such as Microsoft Paint Copy operations Copy Allows you use the PC and any Windows printer driver for enhanced copy operations You can scan the page on the Brother machine and print the copies using any of the features of the Brother machine printer driver _OR You can send the copy output to any standard Windows printer driver that is on your PC PC Fax operation Send a Fax Allows you scan a picture or text original and send the image as a fax from the PC using the Brother PC FAX software USING THE BROTHER CONTROL CENTER 3 4 Scanner settings for Scan Copy and PC Fax buttons When the Pop Up screen appears you can access the Scanner Settings window Click the Smart Click Control Center icon at the top right of the Brother Control Center screen OR Click the Modify Settings button on any of the Configuration screens r Pop Up Setting IV AutoLoad Pop Up m Global Scanner Settings Text for OCR x Resolution 200x200 x Color Mode Black amp White x Scan Size Jaa x Brightness Global settings AutoLoad Pop Up Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer 3 5 USING THE BROTHER CONTROL CENTER Setting up the scanner configurations The Pop Up application stores eight diffe
21. MAX files and non PaperPort files appear on the Desktop E You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of the Send To Bar is to select an item and then fax it This sample Send To Bar shows several applications with links to PaperPort If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Add to Send To Bar command See PaperPort in the Documentation section on the CD ROM for more information about creating new links HOW TO SCAN USING WINDOWS 2 26 ScanSoft TextBridge OCR lets you convert image text into text you can edit ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort can use your prefered OCR application if it is already on your computer You c
22. PaperPort window use the options available to refine the image HOW TO SCAN USING WINDOWS 2 6 Settings in the Scanner window Image Type Select the image type of output from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are Image Type Scan Type Photo Select for scanning photo images 300 x 300 dpi 24 bit color Select for attaching the scanned 100 x 100 dpi 24 bit color image to web pages Select for scanning text originals 200 x 200 dpi Black amp White Resolution You can change the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image The following table shows the resolution you can choose and the available colors Black amp White True Gray Gray 24 bit color Error Diffusion 4800 x 4800 dpi For MFC 3420C and MFC 3820CN Only 9600 x 9600 dpi For MFC 3420C and MFC 3820CN Only 2 7 HOWTO SCAN USING WINDOWS Scan Type Black amp White Set the Scan Type to Black amp White for text or line art Gray Scale Set the Scan Type to Gray Error Diffusion or True Gray for photographic images Colors Set either 256 Color which scans up to 256 colors or 24 bit Color which scans up to 16 8 million colors Although using 24 bit Color creates an image with the most accurate colors the image file will be approximately th
23. Port items files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Desktop View displays items as thumbnails Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item to open it The Hawaiian Islands Ea Six Beautiful Islands to Choose From Relax and Have Fun o Page View displays each item as a full page Ei th Ba RPBoeBo 2 25 HOW TO SCAN USING WINDOWS Organizing your items in folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item m Folders are arranged in a tree structure in the Folder View You use this section to select folders and view their items in Desktop View m You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder m Folders can be nested that is stored in other folders mM When you double click a folder its items both PaperPort
24. Scan Settings Application Microsoft Paint Microsoft WordPad Notepad Outlook Express Format Por Folder 4 8 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER To change the default setting of the scan click on the Scan Settings tab Scan to Image Scan Action Configuration Scan Settings Color Mode 24 bit Color X Resolution 200 X Paper Size A4 210 x 297 mm ss Brightness I I Darken Lighten Contrast 1 i 1 1 0 100 Restore Defaults You can set the Color Mode to Black amp White 8 bit Gray or 24 bit Color The resolution can be changed from 100 to 1200 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 9 Scan to OCR Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Scan To File Scan To Image Restore Brother MFC 3220C USB To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applications Scan to OCR Scan action Configuration Scan Settings Application Microsoft WordPad Link Preferences Famat Folder 4 10 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER You have t
25. See Hardware Section Changing the Scan to button configuration on page 4 5 to 4 11 1 Load your original 2 Press Scan Gean to Email 4 3 Press lt gt or gt to select Scan to E Mail Press Black Start or Color Start The machine will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan to Image You can scan a color picture into your graphics application for viewing and editing You can change the Scan configuration See Scan to Image on page 3 14 For Windows XP See Hardware Section Changing the Scan to button configuration on page 4 5 to 4 11 1 Load your original 2 Press Scan Scan to Image 3 Press lt gt or to select Scan to Image Press Black Start or Color Start The machine will start the scanning process HOW TO SCAN USING WINDOWS 2 20 Scan to OCR If your original is text you can have it converted by ScanSoft TextBridge to an editable text file and then have the result displayed in your word processing application for viewing and editing You can change the Scan configuration See Scan to OCR Word Processor on page 3 12 to 3 13 For Windows XP See Hardware Section Changing the Scan to button configuration on page 4 5 to 4 11 7 Load your original 2 Press Scan oo oe l Press lt 4D or gt to select Scan to OCR Press Black Start or Color Start The mac
26. Select the best one for your original amp Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support fa Ah Custom Color Grayscale Color C Grayscale Image Type C Auto C Photo C Graphics Custom Image Type Color Matching Halftone Pattern V Match Monitor MFC will stop Color Grayscale print oper Natural the ink cartridges are empty C Vivid fe Diffusion C Dither Cancel Default Match Monitor Color is adjusted to get the closest color match to the PC monitor E Natural Suitable for photographic images The color is adjusted to print a more natural color E Vivid Suitable for business graphics such as charts graphics and text The color is adjusted to give more vivid color 1 12 USING THE MACHINE AS A PRINTER Halftone Pattern The machine can use two methods Diffusion or Dither to arrange where to place dots to express halftones There are some predefined patterns set for this and you can select which one to use for your original Select the appropriate method E Diffusion Dots are placed at random to create the halftones This method of printing is more suitable for printing photographs that have delicate shades and graphics E Dither Dots are arranged in a pre defined pattern to make halftones This type of printing is more suitable to printing graphics that have definite color boundaries or for
27. an convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application pz W w Ei fa FTP E ey You can Import items from other applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways E Print to the Desktop View from another application such as Microsoft Excel E Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF 2 27 HOWTO SCAN USING WINDOWS You can Export items in other formats You can export or save PaperPort items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export it as a JPEG file Web pages often use JPEG files for displaying images Exporting an image file Select the Save As command from the File pull down menu in the PaperPort window The Save XXXXX as dialog box will be displayed 2 Select the drive and directory where you want to store the file 3 Enter the new file name and choose the file type or selecta name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select the Save button to save your file or Ca
28. an using Brother MFC 3220C USB What do you want to scan Paper source f j A Document Feeder v Select an option below for the type of picture you want to scan sa Color picture padi O Grayscale picture w Black and white picture or text g Custom Settings Cc You can also Adjust the quality of the scanned picture D Page size Legal 8 5 x 14 inches 216 x 35E v 2 Select the Document Feeder from the Paper source drop down list box A 3 Select the picture type B 4 Select the Paper size from the drop down list box D HOW TO SCAN USING WINDOWS 2 14 5 if you require advanced settings click on the tab Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings Advanced Properties Resolution DPI Picture type 100 Color picture A m The scanner resolution you can select is up to 1200 x 1200 dpi E For resolutions greater than 1200dpi use the Brother Scanner Utility See Brother Scanner Utility on page 2 18 6 Tostart scanning your original click the Scan button in the Scan dialog box 2 15 HOW TO SCAN USING WINDOWS Pre Scanning to crop a portion you want to scan using the scanner glass MFC 3420C and MFC 3820CN only The Preview button is used to preview an image for cropping any unwanted portions from the image When you are sat
29. anning an original into the PC ccccseeseeeeeees 2 4 Scanning a whole page ccccssseeeeeeeeaseseeeeeeeeaees 2 4 Pre Scanning to crop a portion you want to scan 2 5 Settings in the Scanner WINdOW ccccceeseeeeeeeeees 2 7 Image TYPC cceccececsssscecssceceeceseesceeescseeseeeeseeeaeeees 2 7 Fre S ONT e E E E 2 7 DCAM TYDE coaccadenatmnctiesscasancncagsasiaacenchowsandtnecedenentiecne 2 8 BONC SG orena E E E 2 8 Eo pi e E E E EE T 2 8 Documenti SIZE scese 2 9 Scanning an original For Windows XP only 06 2 11 VWA COMPIA esre 2 11 How to access the SCANNel cccceeeeeeeeeeseeeeeeeeees 2 11 Scanning an original into the PC MFC 3220C and MFC 3320CN only 00 2 12 Scanning an original into the PC MFC 3420C and MFC 3820CN only 008 2 14 Scanning an original using the ADF 06 2 14 Pre Scanning to crop a portion you want to scan using the scanner glass MFC 3420C and MFC 3820CN only 2 16 Brother Scanner Utility cccccssseeeeeseeeeeeeeees 2 18 Using the Scan key For USB cable users 0 2 19 Sali 10 E MA oreraa O 2 20 DEAN 10 MAGS ecua a ea 2 20 Sa IO OC n PE A E E 2 21 SCO FING enen A Ae 2 21 Scan to Card MFC 3320CN and MFC 3820CN only 6 2 22 Changing the default quality ccccceeeeeeee eee 2 23 Changing the default Black amp White file format 2 23 Changing th
30. ant driver for scanning originals from your applications See Scanning an original For Windows 98 98SE Me and 2000 Professional only TWAIN compliant on page 2 2 For Windows XP The machine uses Windows Imaging Acquisition WIA for scanning originals See Scanning an original For Windows XP only on page 2 11 For Macintosh Go to Scanning from a Macintosh on page 9 12 ev For ScanSoft PaperPort and TextBridge OCR Go to Using ScanSoft PaperPort and TextBridge OCR on page 2 24 A Descriptions in this chapter are based on the MFC 3220C and MFC 3420C These descriptions also apply to the other machines 2 1 HOWTO SCAN USING WINDOWS Scanning an original For Windows 98 98SE Me and 2000 Professional only TWAIN compliant The Brother MFL Pro Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your machine but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more For Windows XP The machine uses Windows Imaging Acquisition WIA for scanning originals See Scanning an original For Windows XP only on
31. atures of the machine printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC including network printers Four Two to One Copy enables you to use the Four Two on One page features of the Brother printer driver to copy four two original pages onto a single output page USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 13 Fax Send a Fax Brother PC FAX enables you to scan a page or Original and automatically send the image as a fax from the PC using the Brother PC FAX software Custom Scan to File These buttons have been pre programmed for the Scan to File feature You can change the configuration of each of these buttons to meet your specific requirements by right clicking on a button and following the configuration menus 4 14 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER
32. ck and white picture or text a Custom Settings o You can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35 Advanced Properties Advanced Properties Appearance Brightness Contrast Resolution DPI Picture type 100 Color picture Tostart scanning your original click the Scan button in the Scan dialog box This time only the selected area of the original will appear in the PaperPort window or your software application window 2 17 HOWTO SCAN USING WINDOWS Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size If you want to set Legal size as the default size change the setting using this utility You must restart your PC for the new settings to take effect To run the utility You can run the utility by selecting the Scanner Utility located in the Start All Programs Brother MFL Pro Suite MFC XXXXC menu Where XXXX is your model name Scanner Utility WIA Device Brother MFC 3220C USB Max Resolution dpi C 600x600 f 1200x1200 C 2400x2400 Cancel A If you scan the original at resolution of greater than 1200dpi the file size maybe very large Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan If the memory and hard disk is not sufficien
33. cture D Page size Legal 8 5 x 14 inches 216 x 35E v 2 Select the picture type B 3 Select the Paper size from the drop down list box D 4 if you require advanced settings click on the tab Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings Advanced Properties Advanced Properties Appearance Brightness a a Contrast t Resolution DPI Picture type 100 Color picture 5 Tostart scanning your original click the Scan button in the Scan dialog box HOW TO SCAN USING WINDOWS 2 12 A m The scanner resolution you can select is up to 1200 x 1200 dpi E For resolutions greater than 1200dpi use the Brother scanner Utility See Brother Scanner Utility on page 2 18 E You cannot select the Paper source A other than Document Feeder 2 13 HOW TO SCAN USING WINDOWS Scanning an original into the PC MFC 3420C and MFC 3820CN only There are two ways in which you can scan a whole page You can either use the ADF automatic document feeder or the Flatbed scanner glass If you would like to scan and then crop a portion of the page after pre scanning the original you will need to use the scanner glass Flatbed See Pre Scanning to crop a portion you want to scan on page 2 5 Scanning an original using the ADF 1 Load your original Sc
34. cument or right click the mouse button to configure the Scan to options Place the original in the machine s ADF and then click OK to go to the Control Center screen A If your machine is flatoed model MFC 3420C or MFC 3820CN and want to scan the original from the scanner glass please use Scan on the control panel of the machine 3 7 USING THE BROTHER CONTROL CENTER Scan to File Scan To File m Scanner Setting Photos High Quality Modify Settings m Destination Folder PaperPort Folder C Other Folder aperrort Image iter max Folder IC My Documents My PaperPort Documents Browse To access Scan to File Configurations screen 1 Load your original in the ADF The Brother Control Center screen will pop up 2 Right click Scan to File and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 Tosave your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for the mode click Modify Settings USING THE BROTHER CONTROL CENTER 3 8 Destination folder PaperPort Folder Select this ch
35. e default color file format 2 23 Using ScanSoft PaperPort and TextBridge OCR 2 24 Viewing MCMNS scissaiehcauscusigncuanewcadecnetenmesecueie culiveseaaves 2 25 Organizing your items in folders cecsseeeeees 2 26 Quick links to other applications cccccceeceeeeees 2 26 ScanSoft TextBridge OCR lets you convert image text into text YOU can Edit ccceeeeeeeees 2 27 You can Import items from other applications 2 27 You can Export items in other formats 06 2 28 Exporting an image file cccceceeesseeeeeeeeeeneeees 2 28 How to Uninstall PaperPort and ScanSoft TextBridge cccccescessseseeseeesseeees 2 28 Using the Brother Control Center ccccsssssseeeeeeeeeeneeees 3 1 Brother MFL Pro Control Center cccsseeeeeeeeees 3 1 AutoLoad the Brother Control Center 0008 3 2 How to turn off AUtOLO ccccssseeeeeeseeeeeseeenneeees 3 2 Brother Control Center features cccccsseeeeeeeeeeeeeeees 3 3 PUTO COMMNQUPATION esada 3 3 SCAN tO OPEratiONS cccccessscecceeeeeeeseeeseeeeseseeeeeenees 3 4 CODY ODETA aaa na A EE 3 4 PC Fax operation cccccccesececeseseeeceeneeeeeseeeeesesaeeeees 3 4 Scanner settings for Scan Copy and PC Fax buttons ooannnoannannnnnennnnnnnnnnnnnnnrnnnnrrnnnnnna 3 5 CIO Dal Se WINGS aine E T EEE 3 5 Setting up the scanner confi
36. e r ccccssccccssseeeceseseeeeceuseeeeseaeeeeeeens 1 9 Advanced TAD ercis a 1 10 CONOR e E E 1 11 Color Grayscale sariren 1 11 Image Type sssssssssssesssssrrsssrrsrresrrrrrrrerrssrrnrrrerrrene 1 11 Custom Image Type ccccceceseseeeeeeeseeneeseeeeeaes 1 12 Halftone Pattern ccccccsecccecsseeeeesseeseeeeeesaees 1 13 Color Enhancement True2Life c eeee 1 14 SCAG ne en nes 1 16 Watermark ciscrseavarntnatrans variate sxwadoneausncaadeest hon vanauwntes 1 17 I DACKOrOUNO ssori a 1 17 In Outline Text Window 2000 Professional XP Only 1 17 Print Watermark cccccsscecsseeeeseeeeeeeeeaeeeeaneeeaes 1 17 Watermark Style ccccccsecccccsssseeesseseeeeesneeeeesanees 1 18 Device ODTONS cesse E E 1 19 Print Date amp Time ccccccecccsseeeeseeeeeeeeeeeeesaeeesaes 1 19 QUICK PINE Se CUD a 1 20 SUPPON TAD oenen ee 1 21 Brother Solutions Center c cccceccscccecececeenecees 1 21 Web Update ccccccccssecsseeeeseeeeseeeeseeeeseesaeeeesees 1 21 HECK SEUNG cadsseccatedcnccecssedcaceseeldsweeumsncegedantedsdes 1 21 How to scan using Windows cssssesseestseseeesseeesseees 2 1 Scanning an original For Windows 98 98SE Me and 2000 Professional Only cccccsssseecceesseeeesueeeeeseeeees 2 2 TWAIN COMpIiant ccccccceeeseeeeseeeeeeeeeeeeesaeeeseeeeeas 2 2 How to access the SCAnnel cccccsseeeeeceeneeeeeeeeeees 2 3 Sc
37. eckbox to scan the original into your PaperPort folder Other Folder Select this checkbox to scan the original as another file type or to store it in another directory folder File lf you selected Other folder from the pull down list select the type of file PaperPort Image Item max PaperPort Self Viewing exe PaperPort Browser Viewable htm PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pcx PCX Multi page dcx JPEG jpg TIFF Uncompressed tif TIFF Group 4 tif TIFF Class F tif TIFF Multi page Uncompressed tif TIFF Multi page Group 4 tif TIFF Multi page Class F tif Portable Network Graphics png FlashPix fpx To Search your system for the directory and folder you want click the Browse button Click OK to save your settings 3 9 USING THE BROTHER CONTROL CENTER Scan to E mail m Scanner Setting FAxXing Filing and Copying Modify Settings r EMail Application EMail Application Outlook Express EMail Settings To access Scan to E mail Configurations screen 1 Load your original in the ADF The Brother Control Center screen will pop up 2 Right click the E mail application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your sett
38. er Plain paper inkjet paper glossy paper transparencies and envelopes Use the appropriate type of paper to avoid paper jams A For complete information about what kinds of paper to use with the machine read Chapter 2 Paper in MFC User s Guide USING THE MACHINE ASA PRINTER 1 1 Choosing the right type of paper To get high quality printing using your machine it s very important to select the right type of paper Be sure to read Chapter 2 Paper in MFC User s Guide before you select and purchase paper for the machine How to print your original When the machine receives data from your computer it begins printing by picking up paper from the paper tray The paper tray can feed many types of paper and envelopes From your computer select the Print command If your computer is also connected to any other printers select Brother MFC XXXX USB Printer Where XXXX is your model name as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing Windows Only A For Macintosh users see Using the Brother Printer Driver with Your Apple Macintosh Mac OS X on page 9 4 2 Your computer sends a print command and data to the machine The LCD shows Receiving Data 3 When the machine finishes printing all the data the LCD shows the date and time A You can select the paper size and orientation in your application software If your application software doe
39. es 6 10 Importing to the Address Book c cccceeeeeeeeeeeees 6 12 Setting up a Cover Page cccceeeeceeeseseeeeeeeeeeeeens 6 14 Entering Coverpage Information cssccecsseeeees 6 15 Sending a file as a PC FAX using the Facsimile Style user interface ce eeccceeseeceeeeeeseeeeeeaeeeeenees 6 16 BAS NM eee reece EE A EEE A A A N 6 17 Sending a file as a PC FAX using the Simple style user interface cccccceeeceseeceeeceeeeeeeeeees 6 17 Setting up PC FAX receiving Windows 98 98SE Me and 2000 Professional MFC 3320CN and MFC 3820CN only assaaenssnsaeann 6 19 Running PC FAX Receiving ccsssececceeseeeeeseeeeees 6 19 Setting UP YOU PC cc ceecccecceceeeeeeeeeseaeeneeeeeeeeaes 6 19 Viewing new PC FAX MESSQQES 0 ccccsseeeeeeeeees 6 20 Receiving a fax into the PC Windows XP only MFC 3320CN and MFC 3820CN only ccceeee 6 21 How to receive a fax automatically ccccceeseeees 6 21 How to view the received faxes cccsseeceseeeeeees 6 26 Additional Information for Network PC FAX users with MFC 3320CN and MFC 38200CN ceeeeeeeeeeeeeeees 6 27 Enable Network PC FAX MFC 3320CN and MFC 3820CN only 5 6 27 Using the Brother Network PC FAX software MFC 3320CN and MFC 3820CN only 5 6 28 Quick TDS kee 6 28 Sending setup For Network Users MFC 3320CN and MFC 3820CN only 5
40. euosecngsrenoccanstiees 3 19 Using the Windows XP Based Brother SmartUI CORT O Center siicodaccsinasountsinensunarantedunnsiuneocnanmeuai anana 4 1 Brother SmartUI Control Center cccccceeceeeeeeeeseeeees 4 1 AutoLoad the Brother Control Center 006 4 2 How to turn off Auto LOad ccccceeeeeceeeeeeeeeeeeeeeaees 4 2 Brother Control Center features cccccccessseeeeseeeeeeees 4 3 AUlO Configuratio sssini iaiia 4 4 Hardware Section Changing the Scan to button Se SIELEN S a AE E E E E E 4 5 SCA LO E Male 4 6 CNOT E aa a E E 4 7 Scan TOMAS seac 4 8 Sh TO OO Ranra a 4 10 Software SECtiON ccccceeeccecesseeeeeceeeseeeeseeeseeeseeeeeeeanees 4 12 CAI E E E A T E T 4 13 CODN sra E soreinmaesoeaeeanssqadacan 4 13 o IE A EE E AN A E T E 4 14 CUSTO aa E EE E 4 14 10 al A E E T 4 15 SEAN 10 EANA erona a 4 17 PIE atac hmMmENlS sisseoste e 4 19 Scanner SettingS ccececccecseeeeeeeeeeseaeeseeeeeeseeseseees 4 20 Scan to OCR Word Processing program 088 4 21 Scan to Graphics application example Microsoft Paint ccccsseeeeesesseeeeaneseeees 4 23 GODY pick sean iancenpsvasacutaaciotee pincearemiaare anda E 4 25 PC Fax setting PC FAX using the Brother Fax Driver 4 27 FAX settings sonnicactencscaiaragioncudanacuisecnarcmeosantecdeeontdues 4 28 Custom User defined buttons ccccceeceeceeseeeeeeeanees 4 29 Customizing a user def
41. gurations 0 c0 3 6 Performing an operation from the Control Genier Sore aeri 3 7 SCO FI Cio a E EEE 3 8 To access Scan to File Configurations screen 3 8 Scanner SSUES onccarnacpaasccducctsonandendearncedecseseaiesteatacnsuacs 3 8 Destination fOlder ccccccseecsseeceeeeeeeeeeaeeeaneeeaaees 3 9 Call Osi alll aeia EE E 3 10 To access Scan to E mail Configurations screen 3 10 Scanner SE HINO Sesia ad 3 10 E mail application ccecceseeeeeeeeeaeeeeeeeesaeesaeeeeees 3 11 SENADO ee E E 3 11 Scan to OCR Word Processor cccccceseeeeeeeeseeeeeees 3 12 To access Scan to OCR Configurations screen 3 12 Scanner SEttiNGS cccccecesessseeeeeseseeeeeeeeseeneeeeeeeeaes 3 12 MONO OC OSS OF aoaia ETE 3 13 SCAN OWING rannen 3 14 To access Scan to Image Configurations screen 3 14 Scanner SEttiINGS ccccceceseeseeeeeeseseeeeeeeeeseeaeeseeeeeaes 3 15 Target AppliCation cccccccccsseceseeeeseeeeeeeeeseeeesaeeees 3 15 CODY iera en ee ee een ee eee 3 16 To access the Copy Configurations screen 3 16 Scanner SEttiINGS ccccceceseeseeeeeeseaeeeseeeeeeeaneeseeeeeaes 3 17 Number OF CODICS vraietdecmadanvertentawuccocriduteustiuadwencabundwans 3 17 SSE E E E E E EET 3 18 To access the Send a fax Configurations screen 3 18 Scanner SeCUMtINGS ccccececceceeseeeeeeeseseeeeeeeeeseaseseeees 3 18 PC FAX SOMOS ve senoccacnsedceacoasessencoss
42. he option to send your scan as a different file type You can select the application from the File Type window according to your needs Send To Options Microsoft WordPad Program Links Send Image ltem As File type Windows Wrtewi ISO Text txt ASCII Smart tst ASCII Std txt Convert Ima Excel 5 O xls OCR Excel Office 97 xls HTML ht Settings iV Include icon on Send To bar Cancel Help You have the option to choose your OCR setting from Single column output to Auto orient page OCR Settings Auto orient page W Single column output USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 11 Software Section The Software Section contains four groups of scan to buttons Each section has a number of different buttons which are predefined for the most frequently used applications The Scan section contains four buttons for Scan to File Scan to E mail Scan to Word Processor and Scan to Image applications The Copy section contains three buttons for N to 1 copying The Fax section button is for sending faxes using the Brother PC FAX application and the Custom section contains three buttons with which you can assign your own function SmartUl Hardware Section Software Section 7 o x Scan Copy 4 Scan To File T Copy one to one ee IE 2 Outlook Express E Copy two to one Brother PC FAX Scan To File 3 1 Microsoft Copy four to one WordPad A
43. hine will start the scanning process Scan to File You can scan a black and white or a color original into your computer and save it as a file in the folder you choose The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL Pro Control Center See Scan to File on page 3 8 to 3 9 For Windows XP See Hardware Section Changing the Scan to button configuration on page 4 5 to 4 11 Load your original Pos Scan 3 Press lt 4D or amp to select Scan to File Press Black Start or Color Start The machine will start the scanning process 2 21 HOW TO SCAN USING WINDOWS Scan to Card MFC 3320CN and MFC 3820CN only You can scan black and white and color originals into a media card Black and white originals will be stored in PDF PDF or TIFF file formats TIF Color originals may be stored in PDF PDF or JPEG JPG file formats The default setting is COLOR 150dpi and the default file format is PDF File names default to the current date For example the fifth image scanned on July 1 2002 would be named 07010205 PDF You can change the color quality and file name as you want You can choose the default file format for Black amp White or color files See Changing the default color file format on page 2 23 and Changing the default Black amp White file format on page 2 23 Insert a SmartMedia CompactFlash Memory Stick or SecureDigi
44. in the ADF The Brother Control Center screen will pop up 2 Right click the graphic application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK _OR To go back to the factory default settings click the Restore Defaults button USING THE BROTHER CONTROL CENTER 3 14 Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application 3 15 USING THE BROTHER CONTROL CENTER Copy Scanner Setting Draft Copy Modify Settings Copy Settings Brother MFC 32200 USB Printer Copies j Copy Options To access the Copy Configurations screen 1 Load your original in the ADF The Brother Control Center screen will pop up 2 Right click the Copy and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK _OR To go back to the factory default settings click the Restore
45. ined button c0c00e 4 29 1 Select the Scan Action cccceceesseeeeeeeeeeeees 4 29 2 Select Configuration for the Scan Type 4 30 3 Select Scan Settings ssassn oa 4 34 Using MFC Remote Setup cccccceesseeeeensseeeeeeaneeeeeeeeeees 5 1 MFC Remote Setup ccccccccssseceeeceseseecaseseeeeeaueeseeseaaees 5 1 Using Brother PC FAX software cccccccssseesseeeeeeeeeeeneeees 6 1 PC FAX sending sescenciasenscensdennccrwusancsesseeachtodiedeaneeoneieadsannd 6 1 Setting up user INfOrMALION cceceesseeeeeeeeeeeeeeees 6 2 Sending SeU eissi A 6 3 Outside line ACCESS x vecdc stasvecccsecewscccesneocndaneteaoremecnnceved 6 4 Include NCACET cccceccssecesesecsesecseeeeeeeeeeeeeeseueeesaess 6 4 Address BOOK ING nic itwsccaneidwaasanendensameareuwzadenwndunsnnanendeiee 6 4 User interface ccccccccssecceeceseeeeseeeesueeeaueesaeesaeeees 6 5 SINS SEG E E E E N 6 5 Facsimile Styl ccccccesseccsseeceseeeeseseeeseessneeeenens 6 5 Speed Dial SCtup a E ET 6 6 The Address Book cccccccssceceseeeeeceeeeseeceeesaeeeneeees 6 7 Setting up a Member in the Address Book 6 8 Setting up a Group for Broadcasting cccceeees 6 9 Editing Member information ccccccssseeeseeeeeneeees 6 10 Deleting a Member Or Group ccccceeeeeeeeeenees 6 10 Exporting the Address Book s cccceeeeeeeeeeeeeee
46. ing Watermark Print Date amp Time Quick Print Setup How to access the printer driver settings Select Print from the File menu in your application software 2 Select Brother MFC XXXX USB Printer Where XXXX is your model name as your printer and click Properties The Printer dialog box will appear A m The way you access the printer driver settings depends on your operating system and software applications E The screens shown in this section are from Windows XP The screens on your Computer may vary depending on your Windows Operating System E Descriptions in this chapter are based on the MFC 3220C These descriptions also apply to the other machines 1 4 USING THE MACHINE AS A PRINTER Basic tab amp Brother MFC 3220C USB Printer Printing Preferences k MedaType x 1 2 l Quality C Fine D12 ae C Fine Normal Paper Size letter yeas Page Layout Norma ss 7 Orientation Portrait SOES 2 C Landscape Ar Reverse Order Select the Media Type and Quality 2 Select the Paper Size Page Layout Border Line if any Orientation number of Copies and the page order Click the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button A This area shows the current settings of Quality Paper Size Page Layout Orientation Collate Reverse Order and Color Grayscale USING THE MACH
47. ings click OK _OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings USING THE BROTHER CONTROL CENTER 3 10 E mail application E mail Application From the pull down list select your E mail application E mail Settings Click the E Mail Settings button to set up links The Send To Options window will appear Outlook Express Program Links ltems are e mailed as file attachments MV Include icon on Send To bar Cancel Help Send to Options Convert attachments to specified file type Converts items to the type in the File type box Clear this check box to keep files in their source format for example to keep Word documents in the doc format and JPEG images in the jpg format All documents and image items Converts all items regardless of the program in which the item was created for example converts all Word doc files and JPEG jpg files to the file type PaperPort image items MAX only Converts only PaperPort image items max files PaperPort does not convert other file types such as JPEG images and Word documents File
48. isfied with the preview click the Scan button from the scanner window to scan the image Place the Original face down on the scanner glass 2 Make sure you selected Flatbed in the Paper source pull down box A Scan using Brother MFC 3220C USB What do you want to scan Paper source A Document Feeder v Select an option below for the type of picture you want to scan aw Color picture wade O Grayscale picture Scanni ng area m O Black and white picture or text g Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35 1v 3 Select the picture type B 4 Inthe Scan dialog box click the Preview button The entire original will be scanned into the PC and will appear in the scanning area 5 Select the portion you want to scan by clicking the left mouse button and dragging it over the area Scanning area HOW TO SCAN USING WINDOWS 2 16 6 if you require advanced settings click Picture Type from the Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings Scan using Brother MFC 3220C USB What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan sa Color picture aa O Grayscale picture wi O Bla
49. llow or some other color By using this adjustment you can correct this effect and bring the white areas back to pure white 1 14 USING THE MACHINE AS A PRINTER Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you can not see the fine details of the picture then adjust the sharpness Auto Image Enhance Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original Brightness This setting adjusts the brightness of the whole image To lighten or darken the image move the scroll bar to the left or right Contrast This setting adjusts the contrast of an image This will make darker areas darker and lighter areas lighter Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued Red Increases the intensity of the Red color to make the image more red Green Increase the intensity of the Green color to make the image greener Blue Increase the intensity of the Blue color to make the image bluer USING THE MACHINE AS A PRINTER 1 15 Scaling You can change the print size of your original with the Scaling feature amp Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support Scaling 2 8 11 in Scaling Off Fit to Paper Size C Free
50. ncel to return to the PaperPort without saving it How to Uninstall PaperPort and ScanSoft TextBridge For Windows 98 98SE and Windows Me Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select Brother Extensions for Paperport and click the Add Remove button Select PaperPort 8 0 SE from the list and click the Add Remove button For Windows 2000 Professional Select Start Settings Control Panel and Add Remove Programs Select Brother Extensions for Paperport and click the Change Remove button Select PaperPort 8 0 SE from the list and click the Change button For Windows XP Select Start Control Panel Add or Remove Programs and the Change or Remove Programs icon Select PaperPort 8 0 SE from the list and click the Change button HOW TO SCAN USING WINDOWS 2 28 Using the Brother Control Center For Windows 98 98SE Me and 2000 Professional A If you are using Windows 2000 Professional we recommend that you are logged on with administrator rights Brother MFL Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the machine This allows you to quickly and with very few mouse clicks access the most frequently used scanning applications Using the Control Center stops the need to manually startup any specific applications The Brother Control Center provides three o
51. nd dragging it This is required when you want to crop an image when scanning See Settings in the Scanner window on page 2 7 3 Click the Start button in the scanner window When scanning is completed click Cancel to return to the PaperPort window HOW TO SCAN USING WINDOWS 2 4 Pre Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image When you are satisfied with the preview click the Start button in the scanner window to scan the image 7 Load your original Resolution 300 x 300 dpi he re Scanning area Document Size 2 Select the settings for Image Type Resolution Scan Type Brightness Contrast and Document Size as needed In the Scanner Setup dialog box click the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area Scanning area 2 5 HOWTO SCAN USING WINDOWS 4 Select the portion you want to scan by clicking the left mouse button and dragging it ea If you enlarge the image using el button you can then use the e button to restore the image to its former size 5 Load your original again A If your model is flatbed type and you load the original on the scanner glass in step 1 please skip this step 6 Click Start This time only the selected area of the original will appear in the PaperPort window or your software application window Inthe
52. o display the screen to set up the original format you want to use and identify the OCR program r Convert Image to Text with OCR PaperPort OCR 7 File tyoe From the pull down list select the file type you want to use for your word processor or text original s OCR ldentify the OCR program to use to convert scanned original images to editable original s This option is available only when you have an OCR program other than the one provided with PaperPort PaperPort 8 0 SE uses the same OCR engine that is in ScanSoft s TextBridge Pro Millennium product Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application The OCR Settings window will appear OCR Settings x M Auto orient page MV Single column output Cancel Select your setting and click OK E Auto orient page Click this checkbox to automatically rotate pages so that the text is upright E Single column output Click this checkbox if you want to remove columns from multi column original s so that converted text appears in a one column format 3 13 USING THE BROTHER CONTROL CENTER Scan to Image Microsoft Paint Scanner Setting Photos High Quality Modify Settings Target Application Application Microsoft Paint Custom Link Settings To access Scan to Image Configurations screen 1 Load your original
53. perations Scan Copy and PC Fax E Scan directly to a file E mail word processor or graphic application of your choice E Copy E PC Faxing using the Brother PC FAX software All in One MEFE Scan to ite Copy Pjer 3 1 USING THE BROTHER CONTROL CENTER AutoLoad the Brother Control Center The Control Center is loaded every time Windows is started When the Control Center is loaded the Control Center oa AG 11 41 icon will appear on the task bar If you don t want the Control Center to load automatically you can turn off AutoLoad A If the Control Center aH AC 11 41 ICON does not appear on your task bar you will have to launch the software Double click the Control Center icon on the desktop or from the Start menu select Programs ScanSoft PaperPort 8 0 and then click Brother SmartUI POPUP How to turn off AutoLoad Left click the Control Center H Show 2 When the Control Center window appears left click the Smart Click Control Center button A dialog box will appear a AC 11 41 icon and click Pop Up Setting J AutoLoad Pop Up Global Scanner Settings Text for OCR Resolution 200x200 Color Mode Black amp White x Scan Size ad Brightness A O_O 3 Uncheck the AutoLoad Pop Up check box USING THE BROTHER CONTROL CENTER 3 2 Brother Control Center features Auto Configuration During installation
54. printing charts such as business charts A Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections USING THE MACHINE AS A PRINTER 1 13 Color Enhancement True2Life Selecting Color Enhancement True2Life enables the True2Life feature This feature analyzes your image to improve quality sharpness white balance and color density This process may take several minutes depending on the size of the image and the specifications of your computer amp Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support fa 44 Color Grayscale Color C Grayscale pessesenenes Image Type C Graphics C Custom V Color Enhancement True2Life Color Enhancement Color Density las White Balance i MFC will stop Color Grays the ink cartridges are emp Auto Image Enhance 20 Brightness 0 gt Contrast 0 gt 20 Red 0 gt 0 Cancel Default m Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture E White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink ye
55. ree times larger than a file created with 256 Color Brightness Adjust this settings 50 to 50 to obtain the best image The default value is 0 representing an average You can set the level by dragging the slide bar to the right or left to lighten or darken the image You can also type a value in the box for the setting If the scanned image is too light set a lower brightness value and scan the original again If the image is too dark set a higher brightness value and scan the original again A It is only available when Black amp White or Grey is selected Contrast This setting is adjustable only when you have selected one of the gray scale settings Itis not available when Black amp White and Color settings are selected as the Scan Type You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the Image while a decrease reveals more detail in gray areas You can also type a value in the box for the setting HOW TO SCAN USING WINDOWS 2 8 Document Size Set the Size to one of the following Letter 8 1 2 x 11 in A4 210 x 297 mm Legal 8 1 2 x 14 in A5 148 x 210 mm B5 182 x 257 mm Executive 7 1 4 x 10 1 2 in Business Card 90 x 60 mm For MFC 3420C and MFC 3820CN Only Photo 3 5 x 5 in 9 x 13 cm Photo 5 x 7 in 13 x 18 cm APS C 4 x 6 in 10 x 15 cm Custom User adjustable from 0 35 x 0 35 in
56. rent scanning modes Each time you scan an original you can choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution From the pull down list select the scanning resolution you most often use Color Mode From the pull down list select the color settings you most often use Scan Size From the pull down list select the scan size you most often use Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or want the original default setting just click the Restore Defaults button when the scanning mode is displayed USING THE BROTHER CONTROL CENTER 3 6 Performing an operation from the Control Center screen If you see this screen it means you left clicked a button in the Control Center window without first placing an original in the ADF ia SmartUI X For models with an ADF Please insert paper into the ADF before pressing the Brother MFL Pro Control Center buttons or right click the mouse to configure the Scan to options For models without an ADF or models connected through the network Please use the Scan options on your machine control panel to scan the do
57. rs the following print choices E On all pages E On first page only m From second page E Custom USING THE MACHINE ASAPRINTER 1 17 Watermark Style You can change the Watermark s size and position on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and then select Text or Bitmap in the Watermark Style Watermark Setting Title CONFIDENTIAL Watermark Style Text C Bitmap Watermark Text Text CONFIDENTIAL Font Arial jad Size 72 B Style Regular Color e Watermark Bitmap E Titile You can select the CONFIDENTIAL COPY or DRAFT as the standard title or enter a title you like in the field E Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Color and Style E Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image E Position This setting offers you the control for where the Watermark is to be positioned on the page 1 18 USING THE MACHINE AS A PRINTER Device Options Lets you set the following Printer Functions Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support 4 Printer Function Date amp Time Print Date amp Time D setting MFC will stop Color Grayscale print operations when one or more of li the ink
58. rt tab The Support Tab provides driver version and setting information In addition there are links to the Brother Solutions Center and the Driver Update Web sites Click the Support tab to display the following screen amp Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support Printer Driver brother Brother Solutions Center MFC 3220C USB Printer Connect directly to the Brother Solutions Center Web solutions brother com site for up to date information on device drivers user guides white Version 5 00 for Windows 2000 P papers and other documentation available for your i Brother product 16 May 2003 Web Update Brother Industries Ltd 1993 2003 7 All rights Reserved 3 Check Setting Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User Guides Driver Updates and Tips for using your machine Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the printer driver on your computer Check Setting The Check Setting selection displays a list of your current driver settings USING THE MACHINE AS A PRINTER 1 21 How to scan using Windows A The scanning operations and drivers will be different depending on your operating system For Windows 98 98SE Me and 2000 Professional The machine uses a TWAIN Compli
59. s not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software 1 2 USING THE MACHINE AS A PRINTER Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory or while scanning an original into the computer Fax sending will not be stopped during PC printing However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and then continues printing when copying or fax receiving has finished Clearing data from the memory If the LCD shows Data Remains you can clear the data that is left in the printer memory by pressing Stop Exit Checking the Print Quality If you want to check the print quality and find out how to improve it See How to improve print quality on page 13 11 in the User s Guide Printer operation keys Job Cancel MFC 3420C only You can stop the current print job and clear the data from memory Print O Job Cancel Ink USING THE MACHINE ASA PRINTER 1 3 Printer driver settings Windows only A For Macintosh users see Using the Brother Printer Driver with Your Apple Macintosh Mac OS X on page 9 4 You can change the following printer settings when you print from your computer Media Type Quality Speed Page Layout Color Matching Halftone Color Enhancement True2Life Scal
60. t then your computer may freeze and you could lose your file HOW TO SCAN USING WINDOWS 2 18 Using the Scan key For USB cable users You can use Scan on the control panel to scan originals into your word processing graphics or E mail applications or your computer folder The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer Scan ed If you are using a Macintosh computer the Scan key will work only for Scan to Card For MFC 3220CN and MFC 3820CN Only ee Before you can use Scan on the control panel you must have connected the machine to your Windows based computer and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use Scan make sure the Brother Control Center application is running on your computer For details about how to configure the Brother Control Center buttons to launch the application of your choice using Scan go to the appropriate chapter E For Windows 98 98SE Me and 2000 Professional see Using the Brother Control Center on page 3 1 E For Windows XP see Using the Windows XP Based Brother SmartUI Control Center on page 4 1 2 19 HOW TO SCAN USING WINDOWS Scan to E mail You can either scan a black and white or color original into your E mail application as a file attachment You can change the Scan configuration See Scan to E mail on page 3 10 to 3 11 For Windows XP
61. tal card into your machine Do not take out the media card while PhotoCapture is blinking to keep from damaging the card or data stored on the card Press Scan Press lt 4D or lt gt to select Scan to Card To change quality press Menu Set and go to Step 5 OR Press Black Start or Color Start to start scanning without Changing any settings 5 Press lt a gt or amp to select the quality you want To change the file type press Menu Set and go to Step 6 OR To start scanning press Black Start or Color Start HOW TO SCAN USING WINDOWS 2 22 2 Load your original 3 4 6 Press or to select the file type you want To change the file name press Menu Set and go to Step 7 OR To start scanning press Black Start or Color Start File name is automatically changed but you can use the dial pad to enter the file name You can only change the first 6 digits Press Black Start or Color Start to start scanning Changing the default quality 1 Press Menu Set 4 7 1 2 Press amp or lt gt to select B W 200x100 dpi B W 200 oi Color 150 dpi Color 300 dpi OFrcolor 600 dpi Press Menu Set 3 Press Stop Exit Changing the default Black amp White file format Press Menu Set 4 7 2 2 Press lt gt or gt to select TIFF Or PDF Press Menu Set 3 Press Stop Exit Changing the default color file format Press Menu Set 4 7 3 2 Press lt gt or to select PDF or JPEG
62. the Control Center will check your system to set up the default applications for E mail word processing and the graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center will create a link and a scanning application button for Outlook You can change a default application Right click the appropriate Control Center button to display Configurations and then click it Select a different application For example you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor Microsoft WordPad m Scanner Setting Text for OCR Modify Settings Word Processor Word Processor Microsoft WordPad Link Settings 3 3 USING THE BROTHER CONTROL CENTER Scan to operations Scan to File Allows you to scan directly to a file on your computer You can change the file type and directory for the original you are scanning Scan to E mait Allows you to scan a picture or text original directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment Scan to OCR Word Processor Allows you to scan a text original run ScanSoft TextBridge OCR and insert the text original not a graphic image into a word processing file You can choose the word processing application such as Word Pad MS Word and so on Scan to
63. type ldentifies the format in which to convert items for example JPEG or TIFF Combine items into single file if possible Combines all selected items into a single file that contains multiple pages This option is available only when the file type supports multiple pages such as multi page TIFF 3 11 USING THE BROTHER CONTROL CENTER Scan to OCR Word Processor Microsoft WordPad m Scanner Setting Text for OCR Modify Settings Word Processor Word Processor Microsoft WordPad Link Settings To access Scan to OCR Configurations screen 1 Load your original in the ADF The Brother Control Center screen will pop up 2 Right click the word processor application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 Tosave your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings USING THE BROTHER CONTROL CENTER 3 12 Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button t
64. type click on the Link Preferences button to display a list of file types 4 6 USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER Scan to File Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Restore Scan To Image Scan To OCR Brother MFC 3220C USB To configure the Scan to File feature left click on the Scan to File button and the following screen will appear Scan to File Scan Action Configuration Scan Settings Application MictosotWordPad Format PaperPort Image ltem max ba Folder PaperPort Other Folder CAD ocuments and Settings Administrator My Documents M Browse Select the file type for the saved image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button USING THE WINDOWS XP BASED BROTHER SMARTUI CONTROL CENTER 4 7 Scan to Image Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Restore Scan To File Scan To OCR Brother MFC 3220C USB To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document application Scan to Image Scan Action Configuration
65. ypical print speed E Fast 600 x 150 dpi The fastest print mode and the lowest ink consumption Use this mode to print large volume originals or a original for proofing 1 6 USING THE MACHINE AS A PRINTER Media Type Color Grayscale Print Quality Selection Plain Paper Color Grayscale Fast Normal Fine S Fine Inkjet Paper Fine S Fine Photo Glossy Paper 4 or 3 color S Fine Photo A The factory settings are shown in bold Fine S Fine Photo Bi Directional Printing When Bi Directional Printing is selected the print heads print in both directions and offer faster print soeeds When not selected the print heads will only print in one direction to provide higher quality printouts amp Brother MFC 3220C USB Printer Printing Preferences Basic Advanced Support Media Type Z Quality C S Fine Normal 2 C Fast Paper Size Leter sti Page Layout Normal ts Orientation Portrait C Landscape Copies Bi Directional Printing Eg MFC will stop Color Grayscale print operations when one or more of the ink cartridges are empty USING THE MACHINE ASA PRINTER 1 7 Paper Size The Paper Size selection provides a large selection of standard paper sizes If you wish you can create a custom size ranging from 3 5 x 4 88 9 x 101 6 mm to 8 5 x 14 215 9 x 355 6 mm From the drop down box select the Paper Size you are using Paper Size Letter You can enter custom

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