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Panasonic KX-FP145E Plain Paper Thermal transfer Fax

1. 63 9 5 Document jams sending 66 Cleaning 9 6 Recording paper feeder cleaning 66 9 7 Document feeder scanner glass cleaning ere 67 9 8 Thermal head cleaning 68 10 Caller IQ Feature Caller IQ Feature 10 1 openLCR service for the Caller IQ jw DS En 70 10 2 Toturn the Caller IQ ON OFF 70 10 3 Updating the rate table downloading the rate table sussss 70 10 4 Downloading information 71 10 5 Viewing information 71 10 6 Printing information 71 11 General Information Printed Reports 11 1 Reference lists and reports 72 Specifications 11 2 Technical data about this product 73 FCC and Other Information 11 83 FCC and Other Information 75 Limited Warranty 11 4 Limited Warranty 77 Customer Services 11 5 Customer Services directory 79 12 Index 12 1 Index ren 80 1 Introduction and Installation ea 1 1 Included accessories No Item Part number Quantity Specifications Power cord PFJA1030Z 4 o 00 Telephone line cord PQJA10075Z d o 0026e Handset PFJXH0430Z 1 00 Handset cord PFJA04C001Z 4 do 006 Paper tray PFKS1104Z1 EO eee 6 Starterinkfilm 10 1 prints about 30 letter
2. To print a sending report for fax transmission results page 31 ERROR default A sending report will be printed only when fax transmission fails ON A sending report will be printed out after every transmission OFF Sending reports will not be printed out Code 06 Changing the ring setting in TAM FAX mode Telephone Answering Machine Fax mode TAM RING COUNT RINGS 2 t To change the number of rings before the unit answers a call in TAM FAX mode You can select 1 2 default 3 4 TOLL SAVER or RINGER OFF See page 35 for details Note Set feature 77 to TAM FAX page 54 beforehand Code 06 Changing the ring setting in FAX ONLY mode FAX RING COUNT RINGS 3 To change the number of rings before the unit answers a call in FAX ONLY mode You can select 1 2 3 default or 4 Note Set feature 77 to FAX ONLY page 54 beforehand Code 10 Changing the maximum incoming message recording time RECORDING TIME MODE VOX t vox default Unlimited 1 MIN Up to 1 minute Code 11 Setting the remote operation ID REMOTE TAM ID ID 111 1 Press MENU 2 Press tH then 1 1 3 Enter any 3 digit number except a number using O or 7 The default ID is 111 4 Press SET Press MENU
3. See page 39 for details Code 34 Setting the quick scan QUICK SCAN MODE OFF t This feature is helpful when you want to remove the document for other uses because the unit will release the document before sending or copying ON The unit will scan the document and store it into memory first then the unit will start sending or copying OFF default Deactivates this feature Note f the document exceeds the memory capacity sending of the whole document or copying of the exceeded document will be canceled and this feature will be turned OFF automatically Code 36 Receiving oversized documents RCV REDUCTION MODE 92 t If the size of the document sent by the other party is as large as or larger than the recording paper the unit can reduce the document and print it Select the desired reduction rate Setting Recording Original paper size document size 100 Letter Letter 92 Letter Letter default 86 Letter A4 72 Letter Legal Note When 100 is selected the document may be printed over 2 pages Code 39 Changing the display contrast LCD CONTRAST MODE NORMAL NORMAL default For normal contrast DARKER Used when the display contrast is too light Code 41 Changing the fax activation code FAX ACTIVATION MODE ON t If you use an extension telepho
4. ssssssssse 20 Volume 2 8 Adjusting volume 20 Initial Programming 2 9 Date and time sss 21 2 10 Your lOQO eee eee eee e teense tees 22 2 11 Your fax number sssss 23 3 Telephone Automatic Dialing 3 1 Storing names and telephone numbers into the navigator directory 25 3 2 Making a phone call using the navigator directory ie tert ace 26 Recording 3 3 Recording a telephone conversation 26 Caller ID 3 4 Caller ID service 27 3 5 Viewing and calling back using caller information esesesseesssssss 27 3 6 Storing caller information into the navigator directory 29 Table of Contents 4 Fax Sending Faxes 4 1 Sending a fax manually 30 4 2 Documents you can send 31 4 3 Sending a fax using the navigator dIFeCtOry 2 ce ete 32 4 4 Broadcast transmission 32 Receiving Faxes 4 5 Receiving a fax manually AUTO ANSWER OFF 34 4 6 Receiving a fax automatically AUTO ANSWER ON ssse 35 4 7 Junk fax prohibitor preventing fax reception from undesired callers 36 5 Distinctive Ring Distinctive Ring 5 1 Distinctive Ring service from your phone company eese 38 5 2 Using two or more phone
5. 1 7 Paper tray Insert the tabs on the paper tray into the slots on the back of the unit 3 3 Insert the paper print side down The paper should not be over the tab 12 For Fax Advantage assistance call 1 800 435 7329 1 Introduction and Installation 4 Push the tension plate back e f the paper is not inserted correctly readjust the paper or the paper may jam Correct Incorrect For Fax Advantage assistance call 1 800 435 7329 13 2 Preparation attach the filter to the telephone line cord of the fax machine 2 1 Connections Caution a When you operate this product the power ew outlet should be near the product and To a single easily accessible telephone line jack Telephone ee line cord Filter Telephone line cord baad protector Power cord Toa Telephone ES gt 7 power line cord outlet 120 V 60 Hz TO a single telephone line jack RJ11C Line surge protector Note f any other device is connected on the same line this unit may disturb the network condition of the device Using surge protectors The warranty does not cover damage due to power line surges or lightning For additional protection we recommend the use of a surge protector If you use this unit with a computer or subscribe to an xDSL service Fax transmission reception may be disturbed or you may hear interference nois
6. 1 4 MIN tt 1 1 Remote operation ID Enter a 3 digit number except a number using O or 7 t 1 1 3 Dialing mode 1 PULSE 2 TONE default t 1 1 7 Ringer pattern 1 2 default lw 5c t1 2 2 Journal report 1 on default 2 OFF t1 2 3 Overseas mode 1 NEXT FAX 2 OFF 3 ERROR default 11 2 5 Delayed transmission 1 on 2 rr default f you select ON then enter the fax number and transmission time using the dial keypad see feature 25 on page 52 for details tt 2 6 Caller ID list t on 2 OFF default t 3 1 Distinctive Ring 1 on 2 OFF default H 3 2 Ring pattern for Distinctive Ring 1 2 gp s c 4 D 5 B D default 56 H 3 4 Quick scan 1 on 2 OFF default H 3 6 Receiving reduction 1 923 default 2 863 S 723 4 1003 t 3 9 Display contrast 1 NORMAL default 2 DARKER H 4 1 Fax activation code 1 on default 2 OFF f you select ON enter your code from 2 to 4 digits using 0 9 3 and t t1 4 2 Message alert 1
7. If your unit does not send a fax Confirm that you have entered the number correctly and that the number is a fax number Confirm that the other party s fax machine is answering by turning on the connecting tone feature feature 76 page 54 32 IEEE 4 4 Broadcast transmission By programming items from the navigator directory page 25 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use See page 33 for broadcast transmission instructions Keep the front cover page open for button locations 4 4 1 Programming items into the broadcast memory 1 Press MENU repeatedly to display DIRECTORY SET 2 Press t1 The number in brackets indicates the number of registered items 3 Press or repeatedly to display the desired item 4 Press SET To program other items repeat steps 3 and 4 up to 20 items 5 Press SET Note f you program the wrong item press STOP after step 4 to erase the item Confirm the stored items by printing a broadcast programming list page 72 4 4 2 Adding a new item into the broadcast memory After initial programming you can add new items up to a combined total of 20 1 Press 2 Press or repeatedly to display lt BROADCAST gt 3 Press MENU Press X A 5 Press or
8. NC Slack Crease Reverse 6 Close the back cover securely by pushing down on the notched area at both ends 1 Introduction and Installation 1 5 2 Replacing the ink film The included film roll is a starter ink film To ensure that the unit operates properly we recommend the use of Panasonic replacement film See page 8 for accessory information We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of non Panasonic replacement film Important Remove the recording paper and the paper tray beforehand or the paper may misfeed or jam 1 Open the covers see steps 1 to 3 on page 10 2 Remove the used core and used ink film 3 Remove the stoppers and tags from the new ink film 4 Insert the ink film and close the covers see steps 4 to 7 on page 10 5 Install the paper tray page 12 then insert the recording paper page 12 For Fax Advantage assistance call 1 800 435 7329 11 1 Introduction and Installation puc 1 6 Handset cord 1 8 Recording paper Connect the handset cord 1 The unit can hold Upto 30 sheets of 60 g m to 80 g m 16 Ib to 21 Ib paper Up to 20 sheets of 90 g m 24 Ib paper Please read the note on page 74 for important information on recording paper For superior results we recommend Hammermill Jet Print paper 1 Pull the tension plate forward
9. with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly Reinstall the ink film and close the covers see steps 4 to 7 on page 10 Install the paper tray page 12 then insert the recording paper page 12 Connect the power cord and the telephone line cord For Fax Advantage assistance call 1 800 435 7329 9 Help 69 10 Caller 1Q Feature SS Saas 10 1 openLCR service for the Caller IQ feature This unit is compatible with service provided by openLCR f you have any questions regarding the openLCR service call openLCR s customer service department at 1 866 openLCR 1 866 673 6527 NEITHER PANASONIC COMMUNICATIONS CO LTD PCC NOR MATSUSHITA ELECTRIC CORPORATION OF AMERICA MECA IS IN ANY WAY AFFILIATED WITH OR RESPONSIBLE FOR THE ACTS OR OMISSIONS OF OPENLCR COM INC OPENLCR NEITHER PCC NOR MECA NOR ANY OF THEIR EMPLOYEES OR AFFILIATES OR CUSTOMERS MAKE ANY WARRANTIES OR REPRESENTATIONS EITHER EXPRESS OR IMPLIED TO ANY CUSTOMER OR ANY OTHER THIRD PARTY WITH RESPECT TO ANY OF THE SERVICES PROVIDED BY OPENLCR NOR ASSUME NOR CREATE ANY OTHER OBLIGATION OF ANY KIND ON BEHALF OF OPENLCR f you subscribe to openLCR service the unit will start the first download of the rate table to your fax machine and the Caller IQ featu
10. e Code 13 Setting the dialing mode DIALING MODE MODE TONE t If you cannot dial change this setting depending on your telephone line service TONE default For tone dial service PULSE For rotary pulse dial service Code 17 Setting the ringer pattern RINGER PATTERN MODE A t You can select A default B or C 51 8 Programmable Features Se ee 8 3 Advanced features Code 22 Setting the journal report to print automatically AUTO JOURNAL MODE ON ON default The unit will print a journal report automatically after every 30 new fax communications page 31 OFF The unit will not print a journal report but will keep a record of the last 30 fax communications Code 23 Sending documents overseas OVERSEAS MODE MODE ERROR t If you cannot send a fax overseas even if the number is correct and the line is connected activate this feature before starting transmission This feature improves the reliability by reducing the transmission speed ERROR default When the previous fax transmission fails and you wish to re send the document NEXT FAX This setting is effective only for the next attempted fax transmission After transmission the unit will return to the previous setting OFF Deactivates this feature Note This feature is not available for broadcast tr
11. 2 Press RECORD 2 times 3 Press SET A long beep will sound 4 Speak clearly about 20 cm 8 inches away from the microphone 1 The display will show the remaining recording time 5 When finished recording press STOP The unit will repeat your message Note You can choose 60 seconds for your TAM FAX greeting message feature 54 page 54 f you change the maximum greeting message time to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press X J 9 before starting fax transmission f you change the maximum greeting message time from 60 seconds to 16 seconds your greeting message will be 42 deleted When a call is received the pre recorded greeting message will be played Checking the greeting message 1 Set feature 77 to TAM FAX page 54 beforehand 2 Press AUTO ANSWER repeatedly to display TAM FAX MODE The unit will play the greeting message 7 1 1 Erasing your recorded greeting message 1 Set feature 77 to TAM FAX page 54 beforehand 2 Press ERASE 2 times 3 Press SET To cancel erasing press STOP 4 Press SET Note f you erase your TAM FAX greeting message the pre recorded greeting message will be played when a call is received See 7 2 Leaving a message for others or yourself To leave a private message for yourself or someone else you can record a voice
12. 7 Use only the power source marked on the unit If you are not sure of the type of power supplied to your home consult your dealer or local power company 8 For safety purposes this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not defeat this safety feature by tampering with the plug 9 Do not place objects on the power cord Install the unit where no one can step or trip on the cord 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorized service center when service is required Opening or removing covers may expose you to dangerous voltage or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer servicing to an authorized service center when the following conditions occur A When the power cord is damaged or frayed Important Instructions B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions
13. document reception is required afax calling tone slow beep is heard or no sound is heard press X 4 9 default fax activation code firmly 3 Replace the handset The fax machine will start fax reception Note To receive fax documents using the extension telephone you must set the remote fax activation to ON feature 41 on page 53 beforehand The default setting is ON 18 For Fax Advantage assistance call 1 800 435 7329 2 Preparation jaan ee aera es 2 6 Case 4 FAX ONLY 2 6 1 Your situation You wish to use the fax machine only for fax reception transmission 2 6 2 How to setup AUTO ANSWER l T STOP MENU SET 7 1 Press MENU 2 Press tt then 0 0 QUICK SETUP PRESS SET 3 Press SET PRINT SETUP YES SET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 5 Press or repeatedly to display the following SELECT A SETUP FAX ONLY t 6 Press SET The AUTO ANSWER indicator turns ON 7 Press MENU Note You can change the ring setting in FAX ONLY mode feature 06 on page 51 2 6 3 How to receive faxes Leave AUTO ANSWER ON When the other party sends a fax the fax machine will receive it automatically For Fax Advantage assistance call 1 800 435 7329 19 2 Preparat
14. 3 2 Press or 7 repeatedly to select the ring pattern assigned for fax A Standard ring one long ring B Double ring two short rings C Triple ring short long short rings D Other triple ring short short long rings B D default setting For the ring pattern of B C and D 5 Press SET 6 Press MENU kOND 5 Distinctive Ring 39 6 Copy 6 1 Making a copy COPY gt 1 Adjust the width of the document guides 1 to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document e f the document guides are not adjusted to fit the document re adjust them 3 If necessary press or repeatedly to select the desired resolution 4 Press COPY f necessary enter the number of copies up to 30 5 Press START or wait for 15 seconds The unit will start copying Note Any transmittable document can be copied page 31 To select the resolution Select the desired resolution according to the type of document FINE For printed or typewritten originals with small printing SUPER FINE For originals with very small printing PHOTO For originals containing photographs shaded drawings etc f you select STANDARD copying will be done using FINE mode 40 Quick scan feature
15. Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side such as newsprint Check that ink paste or correction fluid has dried completely To transmit a document with a width of less than 210 mm 81 47 we recommend using a copy machine to copy the original document onto A4 or letter sized paper then transmitting the copied document 31 4 Fax a nr a 4 3 Sending a fax using the navigator directory Before using this feature program the desired names and telephone numbers into the navigator directory page 25 Keep the front cover page open for button locations 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document e f the document guides are not adjusted to fit the document re adjust them 3 If necessary press or repeatedly to select the desired resolution page 30 4 Press gt 5 Press or repeatedly to display the desired item and press FAX START Fax auto redial If the line is busy or if there is no answer the unit will automatically redial the number To cancel redialing press STOP
16. Enter your pager access code up to 10 digits if required Press SET DD SL RNIN het e MSG 07734 The default code 07734 will show Hello on your pager f you wantto change this message enter your message up to 30 digits 9 Press SET The unit will dial the stored number 10 Check that your pager received the pager test call 11 Press DIGITAL SP PHONE 7 Answering Machine Note f you have subscribed to a Caller ID service instead of the message you entered in step 8 your pager will display the callers telephone number 49 8 Programmable Features ES Eee 8 1 Programming SET MENU 1D TE 8 1 1 Programming basic features 1 Press MENU 2 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 3 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 4 Press SET The setting you selected is set and the next feature will be displayed 5 To exit programming press MENU 8 1 2 Programming advanced features 1 Press MENU 2 Press 4 or p gt repeatedly to display ADVANCE SETTINGS 3 Press SET 4 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature Th
17. TOLL SAVER When you call the unit from a remote location to listen to new messages page 44 the number of times the unit rings 35 4 Fax will tell you if there are any new voice messages The unit will answer on the 2nd ring when there is at least one new recorded message The unit will answer on the 4th ring when there are no new recorded messages If you do not want to listen to old messages hang up when you hear the 3rd ring because it indicates there are no new messages You will not pay for the call RINGER OFF The unit will answer without ringing f you subscribe to a Caller ID service set to 2 or more rings 36 SS EEG X ESI 4 7 Junk fax prohibitor preventing fax reception from undesired callers If you subscribe to caller ID service this feature prevents fax reception from calls that do not show caller information Additionally faxes originating from numbers that match a programmable junk fax prohibitor list will not be accepted by the fax machine page 36 Keep the front cover page open for button locations Important This feature does not work when the unit is set to the TEL mode or manual reception is performed 4 7 1 Activating the junk fax prohibitor 1 Press MENU repeatedly to display JUNK FAX PROH Press gt Press or 7 repeatedly to select on Press SET Press STOP While the junk fax prohibitor is activate
18. This feature is helpful when you want to copy the document then remove it for other uses To use this feature activate feature 34 page 52 beforehand The document will be fed into the unit and scanned into memory The unit will then print the data If the document exceeds the memory capacity copying of the exceeded document will be canceled and this feature will be turned OFF automatically To stop copying Press STOP 6 1 1 More copying features To enlarge a document 1 Insert the document then press COPY 2 Press gt 3 Press repeatedly to select 150 or 200 then press START The unit will only enlarge the center of the upper part of the document To make an enlarged copy of the bottom of the document turn the document around and then make a copy Example 150 enlarged copy Original document Enlarged copy ia A B C D To reduce a document 1 Insert the document then press COPY 2 Press 3 Press repeatedly to select 92 86 or 723 then press START Setting Recording Original paper size document size 10096 Letter Letter default 9296 Letter A4 86 Letter A4 72 Letter Legal Letter 216 mm x 279 mm 81 5 x 11 Legal 216 mm x 356 mm 81 x 14 A4 210 mm x 297 mm 8 4 x 1111 46 Note e f the appropriate reduction rate is not selected the document may be divide
19. document being stored exceeded the memory capacity of the unit Transmit the entire document manually FILM EMPTY The ink film is empty Replace the ink film with a new one page 11 The ink film is slack Tighten it see step 5 on page 10 and install again The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field FILM NEAR EMPTY 9 Help e The remaining ink film is low Prepare a new ink film page 8 MEMORY FULL When making a copy the document being stored exceeded the memory capacity of the unit Press STOP to clear the message Divide the document into sections MESSAGE FULL There is no room left in memory to record voice messages Erase unnecessary messages page 43 47 MODEM ERROR There is something wrong with the modem circuit Contact our service personnel NO FAX REPLY The other party s fax machine is busy or has run out of recording paper Try again OPEN CABINET CHECK FILM SLACK t OPEN CABINET CHECK FILM TYPE Please use genuine Panasonic replacement film page 8 The ink film is empty Replace the ink film with a new one page 11 The ink film is not installed Install it page 10 The ink film is slack Tighten it see step 5 on page 1
20. 555 7262 This exceptional service is charged directly to your telephone bill at only 1 99 per minute 2 Panasonic Premier Service Club PPSC 1 800 435 7329 PPSC provides toll free troubleshooting support at only 7 99 for a one time sampler or 23 95 for a one year or 5 call membership These services are billed directly to your major credit card Both of these comprehensive programs provide real time live agent support for customers who are not eligible for coverage under the limited warranty Terms and prices are subject to change without notice 78 When you ship the product Carefully pack your unit preferably in the original carton Attach a letter detailing the symptom or problem to the outside of the carton Send the unit to an authorized servicenter prepaid and adequately insured Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales office These locations do not repair consumer products 11 General Information 11 5 Customer Services directory Customer Services Directory Obtain Product Information and Operating Assistance locate your nearest Dealer or Servicenter purchase Parts and Accessories or make Customer Service and Literature requests by visiting our Web Site at http www panasonic com support or E mail us via consumer faxQGpanasonic com Contact For in Limited Warranty programming and Troubleshooting Support
21. a fax machine Check with the other party The other party s fax machine failed to answer the fax automatically Send the fax manually page 30 cannot send a fax overseas Use the overseas transmission mode of feature 23 page 52 Add two pauses at the end of the telephone number or dial manually The other party complains that letters on their received document are distorted or not clear f your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have these services An extension telephone on the same line is off the hook Hang up the extension telephone and try again Try copying the document If the copied image is clear there may be something wrong with the other party s machine The other party complains that smudges or black lines appear on their received document The scanner glass white plate or rollers are dirty with correction fluid etc Clean them page 67 Please do not insert the document before correction fluid has dried completely 9 3 4 Fax receiving cannot receive documents When you have a single telephone line and subscribe to a voice mail service you must also subscribe to a Distinctive Ring service page 38 The ink film is empty Replace the ink film with a new one page 11 I cannot receive documents automatically The rec
22. dial keypad see page 49 for details t 7 6 Connecting tone 1 on default 2 OFF tt 7 7 AUTO ANSWER 1 Fax ONLY 2 ram FAx default tt 8 0 Reset advanced features 1 YES 2 No default f you select YES press SET 2 times then press MENU to exit programming 8 Programmable Features 57 9 Help eee Rl 9 1 Error messages Reports If a problem occurs during fax transmission or reception one of the following communication messages will be printed on the sending and journal reports page 31 COMMUNICATION ERROR Code 40 42 46 72 FF A transmission or reception error occurred Try again or check with the other party COMMUNICATION ERROR Code 43 44 A line problem occurred Connect the telephone line cord to a different jack and try again An overseas transmission error occurred Try using the overseas mode feature 23 page 52 DOCUMENT JAMMED The document is jammed Remove the jammed document page 66 ERROR NOT YOUR UNIT Code 54 59 70 A transmission or reception error occurred because of a problem with the other party s fax machine Check with the other party JUNK FAX PROH REJECT The junk fax prohibitor of your fax machine rejected fax reception MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recor
23. meters long sized pages Operating instructions PFQX2006Z 1 1000 0 Quick installation guide PFQW2146Z 1 00c 1 Part numbers are subject to change without notice 2 For replacement film see page 8 Note f any items are missing or damaged check with the place of purchase Save the original carton and packing materials for future shipping and transportation of the unit For Fax Advantage assistance call 1 800 435 7329 7 1 Introduction and Installation e 1 2 Accessory information The included film roll is 10 meters 32 5 long and prints about 30 letter sized pages Accessories for this unit can be ordered online or by fax Replacement film KX FA92 35 m 114 x 2 rolls Each roll will print about 113 letter sized pages 1 To ensure the unit operates properly we recommend the use of a Panasonic replacement film The ink film is not reusable Do not rewind and use the ink film again To place an order online for customers in the U S A ONLY Visit our web site http www panasonic com store For questions regarding online orders E mail specialty 9 panasonic com Telephone 1 866 888 2929 To place an order by fax Fax 1 800 237 9080 Include your name shipping address and telephone number credit card type number expiration date and your signature part number and quantity ECTS 1 3 Overview D S
24. numbers on a single telephone line 38 5 3 Using three or more phone numbers on a single telephone line 38 5 4 Programming the ring pattern assigned f r fakirin oum neta caede 39 6 Copy Copying 6 1 Making a copy eeees 40 7 Answering Machine Greeting 7 1 Recording your greeting message 42 Memo Message 7 2 Leaving a message for others or yourself 42 Incoming Messages 7 3 Listening to recorded messages 43 Remote Operation 7 4 Operating from a remote location 44 Voice Mailbox 7 5 Allowing callers to leave private MESSAGES si atin chee 46 7 6 Recording your mailbox greeting messages eee 46 7 Listening to recorded mailbox MESSAGES x etisalat sees 47 7 8 Listening to recorded mailbox messages from a remote location 48 Option 7 9 Transferring recorded messages to another telephone 48 Table of Contents 8 Programmable Features Features 8 1 Programming s 50 8 2 Basic features 51 8 3 Advanced features 52 8 4 Direct commands for programming features ssssssssssssseee 55 9 Help Error Messages 9 1 Error messages Reports 58 9 2 Error messages Display 58 Frequently Asked Questions 9 3 When a function does not work check lero iet e eec eben 60 Jams 9 4 Recording paper jams
25. page 38 For Fax Advantage assistance call 1 800 435 7329 17 2 Preparation SS NENNEN 2 5 Case 3 TEL ONLY 2 5 1 Your situation You wish to use the fax machine and an extension telephone in a different room Most incoming calls are phone calls and the fax machine is seldom used for fax reception 2 5 2 How to setup AUTO ANSWER O e e Off STOP FAX START MENU SET DIGITAL SP PHONE 1 Press MENU 2 Press tt then 0 0 QUICK SETUP PRESS SET 3 Press SET PRINT SETUP YES SET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 5 Press or repeatedly to display the following SELECT A SETUP TEL ONLY 6 Press SET The AUTO ANSWER indicator turns OFF 7 Press MENU 2 5 3 How to receive calls You can receive a fax with the fax machine or an extension telephone With the fax machine 1 Press DIGITAL SP PHONE or lift the handset to answer the call 2 When document reception is required afax calling tone slow beep is heard or no sound is heard press FAX START 3 Replace the handset if using it The fax machine will start fax reception With an extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When
26. repeatedly to display the desired item you want to add 6 Press SET To add other items repeat steps 5 and 6 up to 20 items 7 Press STOP 4 4 3 Erasing a stored item from the broadcast memory 1 Press 2 Press or repeatedly to display lt BROADCAST gt 3 Press MENU 4 Press tt 5 Press or repeatedly to display the desired item you want to erase To cancel erasing press STOP 6 Press SET 7 Press SET To erase other items repeat steps 5 to 7 8 Press STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press or repeatedly to select the desired resolution page 30 3 Press BROADCAST The document will be fed into the unit and scanned into memory The unit will then transmit the data to each item calling each number sequentially After transmission the stored document will be erased automatically and the unit will automatically print a broadcast sending report Note f you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can transmit will decrease e f the document exceeds the memory capacity sending will be canceled f a party is busy or does not answer it will be skipped and redialed later To send the same document to a one time group of parties You can also select a one time grou
27. the incoming call is for the phone number the fax machine will keep on ringing in TEL mode the fax machine will record a voice message in TAM FAX mode fax communication will be attempted in FAX ONLY mode c 5 3 Using three or more phone numbers on a single telephone line You may wish to use three or more phone numbers for a single telephone line to distinguish which number the call was addressed to A different ring pattern must be assigned for each number Example Using three phone numbers Telephone Ring pattern Use number 012 1234 Standard Personal ring 012 5678 Double ring Business 012 9876 Triple ring Fax To use one phone number for the fax program the ring pattern assigned for the fax in feature 32 page 39 In the example the ring pattern assigned for fax is a triple ring so you should program C triple ring Ring pattern Settings in feature 432 Standard ring one long ring A Jui m 1st ring 2nd ring Double ring two short rings B JU m Ni 1st ring 2nd ring Triple ring short long short C rings ih ft UND i DM 1st ring 2nd ring Other triple ring short short D long rings tt f i NNI 1st ring 2nd ring a a aa 5 4 Programming the ring pattern assigned for fax Keep the front cover page open for button locations Set feature 31 to ON page 38 Press MENU Press H then
28. the non warranty repair of the unit at Panasonic s current rate for parts and labor and for any shipping charges associated with this program If you do not wish to pay out of warranty repair costs you will be responsible for returning the replacement unit to Panasonic and for paying all shipping charges associated with this program including the UPS delivery of the replacement product to you shipment of the problem unit to Panasonic shipment of the replacement unit back to Panasonic and the return of your original unit back to you Credit status will be verified prior to sending the replacement product 1 See dealer for limited warranty details 2 After the fax advantage program contact our Continued Services Technical Support Line at 1 900 555 PANA 1 900 555 7262 for fee based technical support 3 Replacement unit is refurbished 4 Replacement program is only available in the 50 United States is subject to termination at any time without advance notice and does not cover optional accessories 5 Out of box failure is an inoperable unit that was purchased no more than 10 days prior to your 1 800 HELP FAX call and would otherwise qualify for warranty service under the terms and conditions of the limited warranty 6 Panasonic reserves the right to send a refurbished unit Panasonic Consumer Electronics Company Division of Matsushita Electric Corporation of America One Panasonic Way Secaucus New Jersey 07094 P
29. to start downloading ESS ESES__ S 10 5 Viewing information Keep the front cover page open for button locations 1 Press MENU repeatedly to display the following CALLER IQ PRESS NAVI 4 gt 2 Press 2 3 Press SET The items of information which you selected on the web are displayed Example openLCR com 1 Weather t 2 Stock 4 Select the desired information by pressing the desired information number using the dial keypad 5 Press or repeatedly to find more information 6 Press MENU to stop viewing SS ae eel 10 6 Printing information Keep the front cover page open for button locations 1 Press MENU repeatedly to display the following CALLER IQ PRESS NAVI 4 gt 2 Press 1 3 Press SET to start printing 1 866 openLCR 1 866 673 6527 71 11 General Information eS 11 1 Reference lists and reports You can print out the following lists and reports for your reference Setup list provides you with the current settings of the basic and advanced programming features page 51 to page 55 Telephone number list provides you with names and numbers which are stored in the navigator directory Journal report keeps records of fax transmission and reception This report will be printed automatically after every 30 fax communications feature 22 page 52 Printer test a
30. 0 The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field PAPER JAMMED A recording paper jam occurred Clear the jammed paper page 63 PLEASE WAIT For Fax Advantage assistance call 1 800 435 7329 59 9 Help The unit is checking that there is no slack or crease on the ink film Wait for a moment while the check is completed REDIAL TIME OUT The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT The document is jammed Remove the jammed document page 66 TRANSMIT ERROR A transmission error occurred Try again UNIT OVERHEATED The unit is too hot Stop using the unit for a while and let the unit cool down SSS ee eee a 9 3 When a function does not work check here 9 3 1 Initial settings cannot hear a dial tone f you used a splitter to connect the unit remove the splitter and connect the unit to the wall jack directly If the unit operates properly check the splitter Disconnect the unit from the telephone line and connect the line to a known working telephone If the working telephone operates properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telepho
31. 3 digit number except a number using digits O or 7 The default ID is 555 4 Press SET 5 Press MENU Code 54 Changing the recording time for your TAM FAX greeting message GREETING TIME MODE 16s t 16s default Maximum recording time is 16 seconds 60s Maximum recording time is 60 seconds See page 42 for details Code 55 Greeting message for mailbox 1 BOX1 GREETING CHECK E See page 46 for details Code 56 Greeting message for mailbox 2 BOX2 GREETING CHECK See page 46 for details Code 60 Setting the message transfer MESSAGE TRANSFER MODE OFF t To transfer recorded incoming messages to another telephone page 48 activate this feature and program the transfer telephone number 1 Press MENU Press tt then 6 0 Press SET Enter the transfer telephone number oP YN Press or 7 repeatedly to select on 6 Press SET 7 Press MENU Code 61 Checking recording or erasing the transfer greeting message TRNS GREETING CHECK t See page 48 for details Code 67 Setting the incoming message monitor ICM MONITOR MODE ON t To hear an incoming message ICM from the speaker when the answering machine is recording the message ON default You ca
32. AX to TEL You cannot return to TAM FAX mode in the same call To return to TAM FAX mode see the following Setting to TAM FAX mode from TEL mode 1 Call your unit and wait for 10 rings The answering machine will temporarily answer the call 2 Enter the remote operation ID during the greeting message A long beep will sound and your unit will Switch to TAM FAX mode 3 Hang up the handset 45 7 Answering Machine a re 7 5 Allowing callers to leave private messages This unit has two private mailboxes A caller can leave a private message in a specific mailbox Only the person who knows the password can retrieve a message from a mailbox This feature is useful when you share this unit with other people 7 5 1 To use a mailbox 1 Record your TAM FAX greeting message page 42 Sample message This is your name We are unable to answer right now To send a fax start transmission To leave a message speak after the beep To leave a private message press X and the desired mailbox number 1 or 2 Thank you 2 Record your mailbox greeting message if necessary page 46 3 Change the mailbox password if necessary For mailbox 1 password see feature 51 page 53 For mailbox 2 password see feature 52 page 54 4 Set the unit to TAM FAX mode page 35 7 5 2 Leaving messages in a mailbox 1 Call your unit from a remote touch tone telephone The TAM FAX greeting me
33. ERASE 4 Press SET 25 3 Telephone es a ee a 3 2 Making a phone call using the navigator directory Before using this feature program the desired names and telephone numbers into the navigator directory page 25 Keep the front cover page open for button locations 1 Press 2 Press or repeatedly to display the desired item 3 Press DIGITAL SP PHONE cr lift the handset The unit will start dialing automatically To search for a name by initial Example LISA 1 Press gt 2 Press or to initiate the navigator directory 3 Press 5 repeatedly to display any name with the initial L see the character table page 22 To search for symbols not letters or numbers press X 4 Press repeatedly to display LISA To stop the search press STOP To dial the displayed number press DIGITAL SP PHONE or lift the handset Speakerphone operation Use the speakerphone in a quiet room Adjust the speaker volume using or 26 eS SE xi 3 3 Recording a telephone conversation You can record a telephone conversation This conversation can be played back later either directly page 43 or remotely page 44 Keep the front cover page open for button locations 1 During a telephone conversation press RECORD 2WAY RECORDING will be displayed 2 To stop recording press STOP or replace the han
34. ET Your mailbox greeting message will be erased 4 Press MENU 7 Answering Machine a a TT 7 7 Listening to recorded mailbox messages Keep the front cover page open for button locations 1 Press gt 2 times 2 Press or repeatedly to display the desired mailbox number 3 Press PLAY MESSAGES If you have programmed your mailbox password enter it Only the new recorded messages will be played f there are no new messages the unit will play back all the recorded messages 4 Press STOP to end the operation Note See the following topics on page 43 for details on features that can be used during playback Torepeat a message To skip a message To stop playback temporarily To change the playback speed To erase a specific message To record a memo message into a mailbox 1 Press gt 2 times 2 Press or repeatedly to display the desired mailbox number 3 Press RECORD A long beep will sound 4 Speak clearly about 20 cm 8 inches away from the microphone 5 When finished recording press STOP To erase all messages in a mailbox 1 Press gt 2 times 2 Press or repeatedly to display the desired mailbox number 3 Press ERASE e To cancel erasing press STOP 4 Press SET 47 7 Answering Machine a ee 7 8 Listening to recorded mailbox messages from a remote location 1 Call y
35. ET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 5 Press or repeatedly to display the following SELECT A SETUP TAM FAX 6 Press SET e The AUTO ANSWER indicator turns ON 7 Press MENU Note You can change the ring setting in TAM FAX mode feature 06 on page 51 2 3 3 How to receive calls When receiving calls the unit works as a telephone answering machine and fax f the call is a phone call the unit will record a voice message automatically f a fax calling tone is detected the unit will receive the fax automatically Note Do not connect an answering machine to the same telephone line If one is connected set the automatic answer feature to OFF by pressing AUTO ANSWER repeatedly Do not subscribe to voice mail service as it may disturb fax reception If you do subscribe to a voice mail service call Panasonic Fax Advantage assistance at 1 800 435 7329 for more information 16 For Fax Advantage assistance call 1 800 435 7329 2 Preparation cease San as SE 2 4 Case 2 Distinctive Ring 1 phone line with 2 or more phone numbers 2 4 1 Your situation You wish to use this unit to receive faxes using one phone number and to handle phone calls using another phone number You must get an additional phone number by subscribing to your telephone compa
36. Fax Advantage assistance and Service Location finder 800 HELP FAX 435 7329 For out of Limited Warranty technical and troubleshooting support Panasonic offers two value based cost effective solutions 1 Panasonic Continued Services 900 fee based support 1 900 555 7262 This exceptional service is charged directly to your telephone bill at only 1 99 per minute 2 Panasonic Premier Service Club PPSC 1 800 435 7329 PPSC provides toll free troubleshooting support at only 7 99 for a one time sampler or 23 95 for a one year or 5 call membership These services are billed directly to your major credit card Both of these comprehensive programs provide real time live agent support for customers who are not eligible for coverage under the limited warranty Terms and prices are subject to change without notice For hearing or speech impaired TTY users TTY 1 866 741 6422 Accessory Purchases Purchase Parts Accessories and Instruction Books online for all Panasonic Products by visiting our Web Site at http www pasc panasonic com or send your request by E mail to npcparts panasonic com You may also contact us directly at 1 800 332 5368 Phone 1 800 237 9080 Fax Only Monday Friday 9 am to 8 pm EST Panasonic Services Company 20421 84th Avenue South Kent WA 98032 We Accept Visa MasterCard Discover Card American Express and Personal Checks For hearing or speech impaired TTY users TT
37. Improper adjustment may require extensive work by an authorized service center E If the unit has been dropped or physically damaged F If the unit exhibits a distinct change in performance 14 During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS CAUTION Installation Never install telephone wiring during a lightning storm Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Do not touch the plug with wet hands WARNING To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture For Fax Advantage assistance call 1 800 435 7329 3 Important Instructions ae For best performance Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration The unit should not be exposed to direct sunlight Do not place heavy objects on top of this unit Wipe the outer surface of the unit with a soft clo
38. OGRAM B 6 month limited warranty parts labor and toll free help line B Free replacement and repair program The Panasonic Fax Advantage Consumer Service Program Panasonic knows that if your fax machine is not up and running neither is your business That s why we created the Panasonic Fax Advantage Program Included at no extra cost with the purchase of a new and unused Panasonic Fax Machine along with included handset the Fax Advantage Program can provide a free replacement uni if your original unit is in need of repair Here s how it works 1 If you have a problem with your fax that you purchased new and unused while it is covered by the period of limited warranty call our toll free help line at 1 800 HELP FAX 2 Talk to one of our technical experts to diagnose your problem over the phone 3 If repairs are necessary and you are entitled to service under the terms and conditions of the limited warranty we will send a refurbished replacement unit to you by UPS Ground service delivery The shipping method is upgradable for an extra charge A second option available under our limited warranty is to mail in or carry in your fax to one of our Regional Service centers where the unit will be repaired and returned to you Instructions If you choose to receive a replacement unit under the Fax Advantage Program Panasonic will provide a replacement unit which will be completely refurbished quality tested by P
39. Panasonic Compact Fax and Digital Answering System Operating Instructions wene KX FP145 FOR FAX ADVANTAGE ASSISTANCE PHONE CALL 1 800 HELP FAX 1 800 435 7329 E MAIL TO consumer faxQGpanasonic com for customers in the U S A or Puerto Please read these Operating Rico Instructions before using the unit REFER TO and save for future reference www panasonic com for customers in the U S A or Puerto This model is designed to be Rico used only in the U S A a ca eee How to use the operating instructions When following operating instructions always keep the front cover page next page open so that you will find easy reference to the buttons OPEN SS Location of Controls Please keep this page open when following operating instructions For a description of each button see page 9 Q 900 ES MESSAGE S RECORD CALLER ID 5 BROADCAST ERASE PLAY MESSAGES AUTO ANSWER COPY FAX START STOP DIGITAL TONE SLOW Qui SP PHONE FLASH REDIAL MUTI ma NAVIGATOR lt PREV NEXT gt PAUSE Keys Listed in alphabetical order AUTO ANSWER HELP REDIAL BROADCAST MENU SET CALLER ID MUTE SLOW COPY p NAVIGATOR b START DIGITAL SP PHONE PAUSE p STOP ERASE PLAY MESSAGES TONE FAX START p QUICK VOLUME D FLASH p RECORD li Thank you for purch
40. T OR ARISING OUT OF ANY BREACH OF THIS LIMITED WARRANTY As examples this excludes damages for lost time cost of having someone remove or re install an installed unit if applicable or travel to and from the servicer The items listed are not exclusive but are for illustration only ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY 77 11 General Information Some states do not allow the exclusion or limitation of incidental or consequential damages or limitations on how long an implied Limited Warranty lasts so the exclusions may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from state to state If a problem with this product develops during or after the Limited Warranty period you may contact your dealer or Servicenter If the problem is not handled to your satisfaction then write to the warrantor s Consumer Affairs Department at the addresses listed for the warrantor PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY ARE YOUR RESPONSIBILITY For In Limited Warranty product service Call toll free 1 800 HELP FAX 1 800 435 7329 for the location of an authorized servicenter For out of Limited Warranty technical and troubleshooting support Panasonic offers two value based cost effective solutions 1 Panasonic Continued Services 900 fee based support 1 900
41. Y 1 866 605 1277 Service in Puerto Rico Matsushita Electric of Puerto Rico Inc Panasonic Sales Company Factory Servicenter Ave 65 de Infanteria Km 9 5 San Gabriel Industrial Park Carolina Puerto Rico 00985 Phone 787 750 4300 Fax 787 768 2910 79 12 Index SSS See 12 1 Index 00 Quick Setup 15 01 Date and time 27 02 Your logo 22 03 Your fax number 23 04 Sending report 31 57 06 FAX ring setting 57 06 TAM ring setting 35 57 10 Recording time for an incoming message 57 11 Remote operation ID 57 13 Dialing mode 51 17 Ringer pattern 57 22 Journal report 37 52 23 Overseas mode 52 25 Delayed transmission 52 26 Caller ID list 52 31 Distinctive Ring 38 32 Ring pattern 39 34 Quick scan 30 40 52 36 Receiving reduction 52 39 Display contrast 53 41 Fax activation code 53 42 Message alert 53 43 Recording time alert 53 44 Memory reception alert 53 46 Friendly reception 53 47 Fax voice guidance 53 51 Mailbox 1 password 53 52 Mailbox 2 password 54 54 Greeting time 54 55 Mailbox 1 greeting 46 56 Mailbox 2 greeting 46 60 Message transfer 48 54 61 Message transfer greeting message 48 67 Incoming message monitor 54 70 Pager call 49 76 Connecting tone 54 77 AUTO ANSWER 54 80 Reset advanced features 55 A Accessories 7 Paper tray 12 Advanced features 52 AUTO ANSWER setting Feature 77 54 B Basic features 51 Broadcast t
42. al RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact a Factory Servicenter or other Authorized Servicer If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information This equipment is hearing ai
43. ame the display will show NO NAME RCVD When no calls have been received the display will show NO CALLER DATA To edit a telephone number for calling back Press X repeatedly after step 2 Each time you press X the telephone number will be changed as follows 01 Area code Local telephone number 1 added Local telephone number only area code omitted Area code Local telephone number 1 Local telephone number 1 added and area code omitted To stop viewing Press STOP after step 2 on page 27 3 5 1 Erasing all caller information 1 Press MENU repeatedly to display CALLER SETUP 2 Press SET 3 Press SET To cancel erasing press STOP 3 times 4 Press SET 5 Press STOP 3 5 2 Erasing specific caller information 1 Press CALLER ID 2 Press or repeatedly to display the desired item 3 Press 4 To cancel erasing press STOP 2 times 4 Press SET To erase other items repeat step 2 to 4 5 Press STOP Another method to erase a specific caller information 1 Press CALLER ID 2 Press or repeatedly to display the desired item 28 3 Press ERASE To erase other items repeat step 2 to 3 4 Press STOP a re 3 6 Storing caller information into the navigator directory Keep the front cover page open for button locations Important This feature is not
44. anasonic technicians and individually hand inspected before it is shipped to you You will keep the replacement unit and send the original unit to us in the replacement unit s box UPS will pick up the unit at no charge to you should it be determined that you are entitled to warranty service A proof of purchase must be included with the returned product Any unit that is replaced by Panasonic and not shipped with proper proof of purchase by you will be subject to a minimum 100 00 charge The original unit must be properly packaged in the same manner as the replacement unit utilizing the packing materials provided Damage due to improper or inadequate packing will be charged to you as an out of warranty cost If our 1 800 HELP FAX technicians determine that your unit may be an out of box failure we will attempt to provide you with a factory new replacement unit You must ship a copy of your receipt with your original unit to verify that you purchased the unit within 10 days prior to your 1 800 HELP FAX call Requirements You must give our technicians a valid credit card number Discover VISA Master Card or American Express Optima Product that is not returned to Panasonic by 10 business days after shipment of the replacement product will be charged to your credit card account at Panasonic s Suggested Retail Price see dealer for details If your original unit is not eligible for warranty service your card will be charged for
45. anasonic Sales Company Division of Matsushita Electric of Puerto Rico Inc Ave 65 de Infanter a Km 9 5 San Gabriel Industrial Park Carolina Puerto Rico 00985 PFQX2006ZA CMO0204DTO
46. ansmission The calling charge may be higher than usual Code 25 Sending a fax at a specific time DELAYED SEND MODE OFF This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time To send a document 1 Insert the document 2 If necessary press or repeatedly to select the desired resolution page 30 3 Press MENU 4 Press tH then 2 5 5 Press or 7 repeatedly to select on 6 7 Press SET Enter the fax number 8 Press SET 9 Enter the transmission start time Press X repeatedly to select Am or py 10 Press SET 11 Press MENU Note e To cancel after programming press STOP then SET Code 26 Setting the Caller ID list to print automatically AUTO CALL LIST MODE OFF t ON The unit will print the Caller ID list automatically after every 30 new calls page 27 OFF default The unit will not print the Caller ID list but keep records of the information for the last 30 callers Code 31 Activating the Distinctive Ring feature DISTINCTIVE RING MODE OFF t See page 38 for details Code 32 Setting the ring pattern for fax Distinctive Ring feature FAX RING PATTERN RING B D t
47. asing a Panasonic fax machine Things you should keep a record of Attach your sales receipt here For your future reference Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number Caution The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the instructions on page 21 to page 23 Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film Do not rub or use an eraser on the printed side of recording paper as the print may smear Energy Star As an ENERGY STAR Partner Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficien
48. ature settings during programming page 50 To navigate to the next operation MENU To initiate or exit programming D DIGITAL SP PHONE For speakerphone operation page 26 p FLASH To access special telephone services or for transferring extension calls 1 Introduction and Installation D REDIAL PAUSE To redial the last number dialed To insert a pause during dialing D MUTE To mute your voice to the other party during a conversation Press this button again to resume the conversation For Fax Advantage assistance call 1 800 435 7329 9 1 Introduction and Installation Make sure the blue gear and white gear are installed as shown 1 5 Ink film 1 5 1 Installing the ink film 1 Open the front cover by pulling up the center part 2 Release the back cover by pushing the green purton KD 5 Turn the blue gear in the direction of the arrow until the ink film is tight SS e R ARS 4 Insert the front ink film roll by inserting its blue gear into the left slot of the unit Insert the rear ink film roll The ink film is safe to touch and will not rub off on your hands like carbon paper 10 For Fax Advantage assistance call 1 800 435 7329 Make sure that the ink film is wrapped around the blue core at least once Incorrec M o The ink film is not wrapped around the blue core
49. available in the following cases The telephone number includes data other than numbers i e X or Thecaller information does not include a telephone number 1 Press CALLER ID 2 Press or repeatedly to display the desired item 3 Press MENU 4 Press SET 5 Press SET Note You can confirm the stored items in the telephone number list page 72 The unit can only store a name of up to 10 characters long To edit a name and number see page 25 3 Telephone 29 4 Fax 4 1 Sending a fax manually 1 REDIAL DIGITAL SP PHONE STOP FAX START SET 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document e f the document guides are not adjusted to fit the document re adjust them 3 If necessary press or repeatedly to select the desired resolution 4 Press DIGITAL SP PHONE cr lift the handset 5 Dial the fax number 6 When a fax tone is heard Press FAX START When the other party answers your call Ask them to press their start button When the fax tone is heard press FAX START To select the resolution Select the desired resolution according to the type of document STANDARD For printed or typewritten originals with normal sized characters FINE For originals wi
50. call the number page 26 If not needed you can erase it page 25 You can confirm the stored items in the telephone number list page 72 Note If SPACE 5 DIRS is displayed you can store only 5 more items A hyphen or a space entered in a telephone number counts as 2 digits 3 Telephone To correct a mistake Press 4 or gt to move the cursor to the incorrect character number and then make the correction To delete a character number Press 4 or gt to move the cursor to the character number you want to delete and press STOP To erase all of the digits press and hold STOP 3 1 1 Editing a stored item 1 Press 2 Press or repeatedly to display the desired item 3 Press MENU 4 Press f you do not need to edit the name skip to step 6 5 Edit the name see the storing procedure on page 25 for instructions 6 Press SET f you do not need to edit the telephone number skip to step 8 7 Edit the telephone number For further details see the storing procedure on page 25 8 Press SET 3 1 2 Erasing a stored item 1 Press 2 Press or repeatedly to display the desired item 3 Press MENU 4 Press t1 To cancel erasing press STOP 5 Press SET Another method to erase a stored item 1 Press gt 2 Press or lt repeatedly to display the desired item 3 Press
51. ce guide Voice guide All messages have been played 2 Wait about 10 seconds Voice guide Please leave your name and message after the beep 3 Leave a message after the beep Re recording your greeting message You can change the TAM FAX greeting message 1 Press 7 to start recording A long beep will sound 2 Speak clearly for up to 16 seconds f you pause for over 2 seconds 6 beeps will sound and the recording will stop Repeat from step 1 within 10 seconds 3 When finished recording press 9 The new greeting message will be played Skipping the greeting message Press 0 during the greeting message playback The unit will skip the rest of the greeting message 7 Answering Machine Turning message transfer ON or OFF You must program a transfer telephone number beforehand feature 60 page 54 Press 8 1 to turn ON the message transfer Voice guide example Message transfer is set Transfer phone number is 123 Press 8 2 to turn OFF the message transfer Voice guide Message transfer is off Turning pager call ON or OFF You must program a pager number beforehand feature 70 page 54 Press 8 3 to turn ON the pager call Voice guide example Pager call is set Pager number is 098765432 Press 8 4 to turn OFF the pager call Voice guide Pager call is off Changing the receive mode Press 8 0 to change the receive mode from TAM F
52. ctly entering the program code and a 2 digit number and direct command For more details on the features see page 51 to page 55 1 Press MENU 2 Press t1 and the 2 digit code number 3 Pressthe desired direct command using the dial keypad to display the desired setting This step may be slightly different depending on the feature 4 Press SET 5 To exit programming press MENU 8 4 1 Program code and direct command button tt 0 0 Quick Setup 1 TAM FAx default 2 DIST RING S3 TEL ONLY 4 FAX ONLY Press SET 2 times before pressing the direct command button tt 0 1 Date and time Enter the date and time using the dial keypad see page 21 for details H 0 2 Your logo Enter your logo using the dial keypad see page 22 for details t1 0 3 Your fax number Enter your fax number using the dial keypad see page 23 for details 1 0 4 Sending report 1 on 2 orr S ERROR default H 0 6 FAX ring count 1 sep ER 2 so 3 3 default 4 an 55 8 Programmable Features 4 0 6 TAM ring count 1 1 2 2 default 3 3 4 4 5 TOLL SAVER 6 RINGER OFF H 1 0 Recording time for an incoming message 0 vox default
53. cy ENERGY STAR is a U S registered mark Trademarks e Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and or other countries openLCR and openLCR com are the trademarks of openLCR com Inc All other trademarks identified herein are the property of their respective owners Copyright This manual is copyrighted by Panasonic Communications Co Ltd PCC and its licensee Under the copyright laws this manual may not be reproduced in any form in whole or part without the prior written consent of PCC and its licensee 2004 Panasonic Communications Co Ltd All Rights Reserved 2 aT Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read and understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink etc 5 Place the unit securely on a stable surface Serious damage and or injury may result if the unit falls 6 Do not cover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided
54. d JUNK FAX ON is displayed 4 7 2 Programming undesired callers You can register up to 10 undesired numbers from the Caller ID list page 27 if you do not wish to receive faxes from them a fF WO ND 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST SET 3 Press SET 4 Press or repeatedly to display the item you wish to prevent the fax reception from 5 Press SET To program other items repeat steps 4 to 5 6 Press STOP to exit the program Note e f there is no space to store new items LIST FULL is displayed in step 3 or step 5 Erase unnecessary items To display the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST DISP 3 Press SET 4 Press or repeatedly to display the item 5 To stop viewing press STOP 6 To exit the list press STOP To print the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST PRINT 3 Press SET 4 Press STOP to exit the list To erase an item from the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST DISP 3 Press SET 4 Press or repeatedly to display the d
55. d and the top of the second sheet will be deleted e f the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper try 92 or 86 To collate multiple copies The unit can collate multiple copies in the same order as the original document pages 1 Insert the document then press COPY 2 Enter the number of copies up to 30 3 Press 2 times to display COLLATE OFF 4 Press or repeatedly to display COLLATE ON 5 Press START Example Making 2 copies of a 4 page original document Uncollated pages Note The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages After copying the collating feature will turn OFF automatically e f the unit has run out of recording paper the unit will scan the document but will not print and also the data will not be stored in the memory Re install paper press START then try copying again 6 Copy 41 7 Answering Machine SEE eee 7 1 Recording your greeting message You can record your own greeting message for TAM FAX mode for a maximum of 16 default or 60 seconds in length We recommend you record a message of less than 12 seconds to make it easier to receive faxes RECORD AUTO ANSWER 1 Set feature 77 to TAM FAX page 54 beforehand
56. d compatible as defined by the FCC in 47 CFR Section 68 316 If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call 2 Perform such activities in the off peak hours such as early morning or late evenings The software contained in this equipment to allow user access to the network must be upgraded to recognize newly established network area codes and exchange codes as they are placed into service Failure to upgrade the premises systems or peripheral equipment to recognize the new codes as they are established will restrict the customer and the customer s employees from gaining access to the network and to these codes NOTE Many states have imposed regulations on the manner in which 2 way telephone conversations may be recorded so you should inform the other party that the conversation is being recorded Consult your local telephone company for further information CAUTION Any changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate this device 75 11 Ge
57. ding paper jam Install paper page 12 or clear the jammed paper page 63 NO DOCUMENT The document was not fed into the unit properly Re insert it and try again OTHER FAX NOT RESPONDING The other party s fax machine is busy or has run out of recording paper Try again The document was not fed properly Re insert the document and try again The other party s fax machine rings too many times Send the fax manually page 30 The other party s machine is not a fax machine Check with the other party The number you dialed is not in service PRESSED THE STOP KEY STOP was pressed and fax communication was canceled OK Fax communication was successful SON Mic mc 9 2 Error messages Display If the unit detects a problem one or more of the following messages will appear on the display CALL SERVICE CALL SERVICE 2 There is something wrong with the unit Contact our service personnel CHECK DOCUMENT The document was not fed into the unit properly Re insert the document If misfeeding occurs frequently clean the document feeder rollers page 67 and try again Attempted to transmit a document longer than 600 mm 23 Press STOP to remove the document Divide the document into two or more sheets and try again CHECK FILM The ink film is empty Replace the ink film with a new o
58. dset Note There may be legal restrictions on recording two way telephone conversations Inform the other party that the conversation is being recorded EES EE 3 4 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company To use this unit s Caller ID features you must subscribe to a Caller ID service Change the following ring settings to 2 or more rings beforehand TAM ring setting feature 06 on page 51 and FAX ring setting feature 06 on page 51 3 4 1 How Caller ID is displayed The calling party s name or telephone number will be displayed after the first ring You then have the option of whether or not to answer the call The unit will automatically store caller information name telephone number and the time of the call of the 30 most recent calls Caller information is sorted by the most recent to the oldest call When the 31st call is received the first call is deleted Caller information can be viewed on the display one item at a time page 27 You can print the Caller ID list page 72 Note e f the unit is connected to a PBX Private Branch Exchange system you may not receive the caller information Consult your PBX supplier If the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialed from an area which does not provide Caller ID service PRIVATE CALLER The caller requested no
59. e a touch tone telephone for remote operations Helpful hints When you press a key press firmly Please make a copy of the following table and carry it with you when you go out Answering machine remote operation 1 Call your unit 2 Enter the remote operation ID during the TAM FAX greeting message 3 Enter the remote command key within 10 seconds To record a message in a mailbox call your unit press X and the mailbox no 1 or 2 then leave a message To retrieve messages from a mailbox call your unit press X and the mailbox no 1 or 2 enter the mailbox password then press 2 Skips a message 4 New message playback 5 All message playback 6 Room monitor 7 Re records the greeting message 9 Stops re recording of the greeting message x 4 Erases a specific message the remote command key X1I5 Erases all messages 8 0 Changes to TEL mode 8 1 Turns ON message transfer Key Remote command 8 2 Turns OFF message transfer 0 Skips the greeting message 8 3 Turns ON pager call 1 Repeats a message 8 4 Turns OFF pager call 7 4 1 Listening to recorded messages 1 Call your unit 2 Enterthe remote operation ID during the TAM FAX greeting message 3 Start remote operations When there are new recorded messages The voice guide will tell you the number of new messages and they will be played automa
60. e current setting of the feature will be displayed 5 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 6 Press SET 50 The setting you selected is set and the next feature will be displayed 7 To exit programming press MENU Programming by entering the program code number directly You can select a feature by directly entering the program code and a 2 digit number instead of using 4 or 1 Press MENU 2 Press t1 and the 2 digit code number page 51 to page 55 3 Press or lt repeatedly to display the desired setting This step may be slightly different depending on the feature 4 Press SET 5 To exit programming press MENU To cancel programming Press MENU to exit the program 8 Programmable Features SSS F 8 2 Basic features Code 00 Setting the Quick Setup QUICK SETUP PRESS SET See page 15 for details Code 01 Setting the date and time SET DATE amp TIME PRESS SET See page 21 for details Code 02 Setting your logo YOUR LOGO PRESS SET See page 22 for details Code 03 Setting your fax number YOUR FAX NO PRESS SET See page 23 for details Code 04 Printing a sending report SENDING REPORT MODE ERROR
61. e during telephone conversation A filter to prevent this is provided from your service company Please 14 For Fax Advantage assistance call 1 800 435 7329 ene 2 2 Selecting the way to use your fax machine Depending on your situation you can select the way you prefer to use your fax machine in Quick Setup feature 00 You can print out the Quick Setup Guide as a reference Case 1 TAM FAX Telephone Answering Machine Fax page 16 Case 2 Distinctive Ring 1 phone line with 2 or more phone numbers page 17 Case 3 TEL ONLY page 18 Case 4 FAX ONLY page 19 STOP MENU SET Press MENU Press tt then 0 0 QUICK SETUP PRESS SET Press SET PRINT SETUP YES SET NO STOP Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP Press 4 or 7 repeatedly to display the desired setting Press SET Press MENU For Fax Advantage assistance call 1 800 435 7329 2 Preparation 15 2 Preparation E 2 3 Case 1 TAM FAX Telephone Answering Machine Fax 2 3 1 Your situation You wish to use this unit as a telephone answering machine and fax 2 3 2 How to setup AUTO ANSWER siz STOP MENU SET 1 Press MENU 2 Press tt then 0 0 QUICK SETUP PRESS SET 3 Press SET PRINT SETUP YES S
62. e for access to emergency services Fax transmission and reception will be interrupted f delayed transmission feature 25 page 52 is programmed and the start time is passed during a power failure transmission will be attempted soon after power is restored f any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed out stating which contents in the memory have been erased oU 9 4 Recording paper jams 9 4 1 When the recording paper has jammed in the unit The display will show the following PAPER JAMMED 1 Pull the tension plate forward to remove the installed paper Do not remove the jammed paper 3 For Fax Advantage assistance call 1 800 435 7329 63 9 Help 3 Open the front cover by pulling up the center 7 Turn the blue gear in the direction of the part arrow until the ink film is tight 4 Release the back cover by pushing the green button Make sure that the ink film is wrapped around the blue core at least once 1 turn lt gt Incorrect 79 The ink film is not wrapped around the blue core SN NC M Slack Crease Reverse 64 For Fax Advantage assistance call 1 800 435 7329 8 Close the back cover securely by pushing down on the notched area at both ends A f OFZ 10 Install the paper tray page 12 then insert the
63. e power cord and the telephone line cord 9 Help he 9 7 Document feeder scanner glass cleaning Clean the document feeder scanner glass when Documents frequently misfeed Smudges or black white lines appear on the original document when transmitting or copying Disconnect the power cord and the telephone line cord Open the front cover by pulling up the center part Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass 8 and white plate opposite the scanner glass with a soft dry cloth For Fax Advantage assistance call 1 800 435 7329 67 9 Help eres p Do not use paper products such as p paper towels or tissues 9 8 Thermal head cleaning If smudges or black white lines appear on a copied received document check whether there is dust on the thermal head Clean the thermal head to remove the dust Important Remove the recording paper and the paper tray beforehand or the paper may misfeed or jam 1 Disconnect the power cord and the telephone line cord 2 Open the front cover by pulling up the center part 3 Release the back cover by pushing the green button 5 Connect the power cord and the telephone line cord 68 For Fax Advantage assistance call 1 800 435 7329 5 6 7 8 9 Remove the ink film Clean the thermal head
64. e the cursor to the character you want to delete and press STOP To erase all of the digits press and hold STOP To insert a character 1 Press 4 or gt to move the cursor to the position to the right of where you want to insert the character 2 Press MUTE to insert a space and enter the character To select characters using or Instead of pressing the dial keys you can select characters using or 1 Press or repeatedly to display the desired character 2 Press gt to move the cursor to the next space The character displayed is inserted 3 Return to step 1 to enter the next character Display order of characters gt Capital alphabet gt Pressing Pressing Lower case alphabet 2 Preparation NNNM 2 11 Your fax number STOP SET 1D MENU FLASH 1 Press MENU SYSTEM SETUP PRESS NAVI gt 2 Press 4 or repeatedly to display the following YOUR FAX NO PRESS SET 3 Press SET Cursor F will appear on the display NO 4 Enter your fax number up to 20 digits Example NO 1234567 5 Press SET The next feature will be displayed 6 Press MENU to exit the program Note Your fax number will be printed on each page transmitted from your unit The X butt
65. eceived the unit will not ring and will display INCOMING CALL To turn the ringer back ON press Ringer pattern You can select one of three ringer patterns feature 17 page 51 2 8 2 Handset receiver volume 5 levels high to low are available While using the handset press or 2 8 3 Speaker volume 8 levels high to low are available While using the speakerphone press 4 or 2 8 4 Fax voice guidance volume 9 levels high to off are available While listening to fax voice guidance press or 2 8 5 Answering machine volume 9 levels high to off are available While listening to recorded messages press or 20 For Fax Advantage assistance call 1 800 435 7329 E 2 9 Date and time You must set the date and time 1 Press MENU SYSTEM SETUP PRESS NAVI gt 2 Press 4 or repeatedly to display the following SET DATE amp TIM PRESS SET Gl 3 Press SET Cursor 7 will appear on the display M 01 D 01 Y 04 TIME 12 00AM 4 Enter the current month day year by selecting 2 digits for each Example August 10 2004 Press 0 8 1 0 0 4 M 08 D 10 Y 04 TIME 12 00AM 5 Enter the current hour minute by selecting 2 digits for each Press 3 to select Am or pM Example 10 15 PM 12 hour clock ent
66. eiving mode is set to TEL mode Change the receiving mode TAM FAX mode page 35 or FAX ONLY mode page 35 For Fax Advantage assistance call 1 800 435 7329 61 9 Help The time taken to answer the call is too long Decrease the number of rings in feature 06 page 51 The greeting message is too long Record a shorter message page 42 The display shows CONNECTING but faxes are not received The incoming call is not a fax Change the receiving mode TEL mode page 34 or TAM FAX mode page 35 A blank sheet is ejected f a blank sheet is ejected after the received document is printed out the size of the document sent by the other party is as large as or larger than the recording paper or the receiving reduction rate is not programmed correctly Program the proper rate in feature 36 page 52 The other party placed the document in their fax machine the wrong way Check with the other party A white line or a smudge appears on your recording paper The scanner glass white plate or rollers are dirty with correction fluid etc Clean them page 67 Please do not insert the document before correction fluid has dried completely The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 8 for further details The thermal head is dirty Clean it page 68 Some paper has instruction
67. emote operation page 44 Helpful hints Messages recorded in the voice mailbox will not be transferred 7 9 2 Recording your transfer greeting message The recording time is limited to 16 seconds Sample message This is a transferred message from your name business and or telephone number Please enter your remote ID for remote operation 1 Press MENU 2 Press ft then 6 1 3 Press or repeatedly to select RECORD 4 Press SET 5 Speak clearly about 20 cm 8 inches away from the microphone The display will show the remaining recording time 6 When finished recording press STOP The unit will repeat your message 7 Press MENU To check the transfer greeting message 1 Press MENU 4 6 1 2 Press or repeatedly to select CHECK 3 Press SET The unit will play the message 4 Press MENU To erase your transfer greeting message 1 Press MENU tt 6 1 2 Press or repeatedly to select ERASE 3 Press SET 4 Press MENU Note When transferring a call the pre recorded transfer greeting message will be played Pager call This feature allows your unit to call your pager when your unit receives an incoming voice message Press MENU Press tt then 7 0 Press or repeatedly to select on Press SET Enter your pager number up to 30 digits Press SET
68. ersey 07094 San Gabriel Industrial Park Carolina Puerto Rico 00985 Panasonic Facsimile Product Limited Warranty Limited Warranty Coverage If your product does not work properly because of a defect in materials or workmanship Panasonic Consumer Electronics Company or Panasonic Sales Company collectively referred to as the warrantor will for the length of the period indicated on the chart below which starts with the date of original purchase Limited Warranty period at its option either a repair your product with new or refurbished parts or b replace it with a new or a refurbished product The decision to repair or replace will be made by the warrantor FAX categories Parts Labor Thermal Transfer Facsimile 6 Months 6 Months Laser Facsimile 1 one Year 1 one Year Batteries antennas optional accessories such as additional handsets ink film toner cartridge drum unit and ink cartridge as may be applicable and cosmetic parts cabinet are not warranted under this Limited Warranty During the Labor Limited Warranty period there will be no charge for labor During the Parts Limited Warranty period there will be no charge for parts You must carry in or mail in your product during the Limited Warranty period This Limited Warranty only applies to products purchased and serviced in the United States or Puerto Rico This Limited Warranty is extended only to the original purchaser and only cover
69. esired item 5 Press 4 To cancel erasing press STOP then press MENU 6 Press SET The item is erased 7 Press MENU to exit the list 4 Fax 37 5 Distinctive Ring SESS eee 5 1 Distinctive Ring service from your phone company This service is convenient if you wish to have a different number for your fax machine and telephone even when you use them on a single telephone line Distinctive Ring is a service offered by your local telephone company which allows you to use several telephone numbers on one telephone line When a call is made to one of your phone numbers the telephone company sends a ring pattern to your telephone line to indicate which number the call is intended for By setting up this unit for Distinctive Ring you can make the fax machine automatically start fax reception when a call comes to the fax number To use this service you must subscribe to the Distinctive Ring service offered by your local telephone company SSeS See 5 2 Using two or more phone numbers ona single telephone line 5 2 1 Activating the Distinctive Ring feature SET MENU Press MENU Press H then 3 1 Press or 7 repeatedly to select on Press SET 5 Press MENU A amp oN L How to receive calls If the incoming call is for the fax number the fax machine will ring with the assigned ring pattern and automatically start fax reception 38 If
70. g and press SET You can adjust the speaker volume after changing the ring setting Press 4 or while listening to the greeting message The AUTO ANSWER indicator turns ON The remaining time for recording incoming messages will be displayed Note The maximum incoming message recording time can be changed feature 10 page 51 While an incoming call is being recorded you can monitor it through the speaker If this feature is not required set feature 67 to OFF page 54 How to receive calls When receiving calls the unit works as a telephone answering machine and fax f the call is a phone call the unit will record a voice message automatically f a fax calling tone is detected the unit will receive a fax automatically Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering machine will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses X 9 The unit will activate the fax function 4 The caller presses the start button to send a document Ring setting in TAM FAX mode You can choose from 1 2 default 3 4 TOLL SAVER and RINGER OFF This setting can be changed by feature 06 on page 51
71. gram Note Your logo will be printed on each page transmitted from your unit To select characters with the dial keypad Keys Characters 1 if E UP OH 2 AB Cabce 3 DEFdef 3 4 GHI ghi 4 5 J K Lj ki 5 6 MN Omn oOo 6 Keys Characters 7 PQRSpqrsSs 7 8 TUVt uv 8 9 WX YZ wx y 0 0 lt gt 90 amp XY Q H To change capital or lower case letter FLASH Hyphen button MUTE Insert button STOP Delete button Note To enter another character located on the same number key press to move the cursor to the next space To enter your logo Example BILL 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press 5 3 times LOGO BIL 4 Press gt to move the cursor to the next space and press 5 3 times LOGO BILL To change capital or lower case letters Pressing the t1 key will change to capital or lower case alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press t LOGO B 22 For Fax Advantage assistance call 1 800 435 7329 4 Press 5 3 times LOGO Bil To correct a mistake Press 4 or gt to move the cursor to the incorrect character and make the correction To delete a character Press 4 or gt to mov
72. ing TEL MODE The AUTO ANSWER indicator turns OFF How to receive calls 1 Lift the handset to answer the call 2 When document reception is required a fax calling tone slow beep is heard or nosound is heard press FAX START CONNECTING The unit will start fax reception 3 Replace the handset To stop receiving Press STOP 34 SSE eee 4 6 Receiving a fax automatically AUTO ANSWER ON 4 6 1 Activating FAX ONLY mode 1 Set feature 77 to FAX ONLY page 54 beforehand 2 Press AUTO ANSWER repeatedly to display the following FAX ONLY MODE 3 RINGS The display will show the ring setting in FAX ONLY mode If you wish to change it press or repeatedly to display the desired setting and press SET The AUTO ANSWER indicator turns ON How to receive calls When receiving calls the unit will automatically answer all calls and only receive fax documents 4 6 2 Activating TAM FAX mode Telephone Answering Machine Fax mode 1 Set feature 77 to TAM FAX page 54 beforehand 4 Fax 2 Press AUTO ANSWER repeatedly to display the following TAM FAX MODE 2 RINGS The unit will play the pre recorded greeting message The display will show the ring setting in TAM FAX mode If you wish to change it press or 7 repeatedly to display the desired settin
73. ion See 2 7 Help function The unit contains helpful information which can be printed for quick reference Send guide How to send faxes The information is announced by a voice guide and is not printed out Basic settings How to set the date time your logo and fax number Feature list How to program the features Directory How to store names and numbers in the navigator directory and how to dial them TAM operation How to use the Telephone Answering Machine Fax sending receiving Help with problems sending receiving faxes Copier How to use the copier function Q and A Frequently asked questions and answers Errors Explanation of error messages shown on the display Reports List of available reports Caller ID How to use the Caller ID features SET HELP 1 1 1 Press HELP 2 Press 4 or gt repeatedly to display the desired item 3 Press SET The selected item will be printed SS ESE NEUSS 2 8 Adjusting volume QG OKO OO o A000 SET 7 2 8 1 Ringer volume 4 levels high medium low off are available While the unit is idle press 4 or f any documents are in the document entrance you cannot adjust the volume Confirm that there are no documents in the entrance To turn the ringer OFF 1 Press repeatedly to display RINGER OFF OK 2 Press SET When a call is r
74. ith correction fluid etc Clean them page 67 Please do not insert the document before correction fluid has dried completely The copied image is distorted The thermal head is dirty Clean it page 68 The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 8 for further details Original Copy Some paper has instructions recommending which side to print on Try turning the paper over You may have used paper with a cotton and or fiber content that is over 2096 such as letterhead or resume paper We recommend smooth paper such as Hammermill Jet Print for clearer printing 62 For Fax Advantage assistance call 1 800 435 7329 9 Help 9 3 6 Answering machine cannot retrieve recorded messages from a remote location Press the remote operation ID correctly and firmly page 44 Messages in the mailbox do not play back The mailbox password is wrong Enter the correct password For mailbox 1 password see feature 51 page 53 For mailbox 2 password see feature 52 page 54 The other party complains that they cannot leave a voice message The memory is full Erase unnecessary messages page 43 47 9 3 7 If a power failure occurs The unit will not function The unit is not designed for making emergency telephone calls when the power fails Alternative arrangements should be mad
75. llows you to check the print quality of your unit If the test print has a smudge or blurred points or lines clean the thermal head page 68 Broadcast programming list provides you with names and numbers which are stored in the broadcast memory page 32 Caller ID list keeps records of the last 30 callers after subscribing to a Caller ID service To print automatically after every 30 callers activate feature 26 page 52 STOP MENU SET 1 1 1 Press MENU repeatedly to display PRINT REPORT 2 Press 4 or repeatedly to display the desired item 3 Press SET to start printing To stop printing press STOP 2 times 4 Press MENU 72 11 General Information a 1 E sd di 11 2 Technical data about this product Applicable lines Document size Effective scanning width Effective printing width Transmission time Scanning density Photo resolution Scanner type Printer type Data compression system Modem speed Operating environment Dimensions Mass Weight Power consumption Power supply Fax memory capacity Voice memory capacity Public Switched Telephone Network Max 216 mm 8 5 in width Max 600 mm 23 in length 208 mm 87 Letter 208 mm 8 Approx 9 s page Original mode Horizontal 8 pels mm 203 pels inch Vertical 3 85 lines mm 98 lines inch in standard resolution 7 7 lines mm 196 lines i
76. memo This memo can be played back later either directly or remotely Keep the front cover page open for button locations 1 Press RECORD 2 Press SET A long beep will sound 3 Speak clearly about 20 cm 8 inches away from the microphone 4 When finished recording press STOP 7 3 Listening to recorded messages The display will show the total number of recorded messages When the unit has recorded new voice messages The AUTO ANSWER indicator will flash when AUTO ANSWER is turned ON The total number of recorded messages will flash on the display Example SZ P 0 2 NS MESSAGE S The unit will beep slowly if the message alert feature is activated feature 42 page 53 QUICK SLOW PLAY MESSAGES 1D EH C7 Press PLAY MESSAGES Only the new recorded messages will be played Adjust the speaker volume using or After playing back all of the new messages the AUTO ANSWER indicator will stop flashing but will remain lit up when AUTO ANSWER is turned ON If you press PLAY MESSAGES at this time all the recorded messages will be played 7 Answering Machine Note The total recording time of all messages greeting incoming and memo is about 18 minutes If messages are recorded in noisy rooms the time may be shortened To repeat a message Press 4 while listening to the message f you press 4 withi
77. n 5 seconds of the beginning of the message the previous message will be played To play back a specific message press 4 or gt and search for the message you want to listen to To skip a message Press gt to play the next message To stop playback temporarily Press STOP f you press PLAY MESSAGES within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback a synthesized voice will announce the day of the week and time that each message was recorded To change the playback speed Press QUICK to play messages at one and a half times the original speed Press SLOW to play messages at half the original speed To return to the original speed press either QUICK or SLOW again during quick or slow playback 7 3 1 Erasing recorded messages To erase a specific message Press ERASE while listening to the message you want to erase To erase all the messages 1 Press ERASE 2 Press SET To cancel erasing press STOP 3 Press SET again Helpful hints Messages recorded in the voice mailbox will not be erased 43 7 Answering Machine a Ee 7 4 Operating from a remote location You can call your unit from a remote location and access the answering machine Important Program the remote operation ID beforehand feature 11 page 51 Set the unit to TAM FAX mode before going out page 35 Us
78. n monitor the incoming message OFF Deactivates this feature Code 70 Calling your pager PAGER CALL MODE OFF t See page 49 for details Code 76 Setting the connecting tone CONNECTING TONE MODE ON If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use these tones to confirm the status of the other party s machine ON default You will hear connecting tones OFF Deactivates this feature Note e f the ring back tone continues the other party s machine may not be a facsimile or may have run out of paper Check with the other party The connecting tone volume cannot be adjusted Code 77 Changing the receiving mode in the AUTO ANSWER setting AUTO ANSWER MODE TAM FAX TAM FAX default Telephone Answering Machine Fax mode page 35 FAX ONLY Facsimile only mode page 35 Code 80 Resetting advanced features to their default settings SET DEFAULT RESET NO To reset the advanced features Press MENU Press t then 8 0 Press SET Press SET again Press MENU 9o mou iN Press or repeatedly to select YES 8 Programmable Features x EXE ELE 8 4 Direct commands for programming features You can also select the desired setting by dire
79. nceled and this feature will be turned OFF automatically You must transmit the entire document manually To stop transmission Press STOP Sending a fax with the voice guide You can send documents by following the voice guide 1 Press HELP 2 times 2 Press SET 3 Follow the voice guide After transmission the voice guide will turn OFF automatically Sending report for confirmation A sending report provides you with a printed record of transmission results To use this feature activate feature 04 page 51 For an explanation of error messages see page 58 Journal report A journal report provides you with a printed record of the 30 most recent faxes To print manually see page 72 To print automatically after every 30 new fax communications activate feature 22 page 52 For an explanation of error messages see page 58 4 2 Documents you can send Minimum document size iL 128 mm 5 Maximum document size 600 mm 23 5 8 216 mm 8 1 2 4 Fax Effective scanning area e Shaded area 1 will be scanned 4 mm 5 s2 2 mm 16 208 mm 8 3 16 216 mm 8 1 2 Document weight Single sheet 45 g m to 90 g m 12 Ib to 24 Ib e Multiple sheets 60 g m to 80 g m 16 Ib to 21 Ib Note Remove clips staples or other fasteners Do not send the following types of documents Use copies for fax transmission
80. nch in fine photo resolution 15 4 lines mm 392 lines inch in super fine resolution 64 levels Contact Image Sensor Thermal Transfer on plain paper Modified Huffman MH Modified READ MR 14 400 12 000 9 600 7 200 4 800 2 400 bps Automatic Fallback 5 C 35 C 41 F 95 F 20 80 RH Relative Humidity Approx height 139 mm x width 331 mm x depth 238 mm 5 9 35 x 131 55 x 93 3 Approx 3 0 kg 6 6 Ib Standby Approx 3 2 W Transmission Approx 15 W Reception Approx 35 W When receiving a 20 black document Copy Approx 40 W When copying a 20 black document Maximum Approx 130 W When copying a 100 black document 120 V AC 60 Hz Approx 25 pages of memory transmission Approx 28 pages of memory reception Based on the ITU T No 1 Test Chart in standard resolution Approx 18 minutes of recording time including greeting messages 2 1 Transmission speed depends upon the contents of the pages resolution telephone line conditions and capability of the other party s machine 2 Transmission speed is based upon the ITU T No 1 Test Chart and original mode If the capability of the other party s machine is inferior to your unit the transmission time may be longer 8 Recording time may be reduced by the calling party s background noise ITU T No 1 Test Chart e THE SLEREXE COMPANY LIMITED SAPORS LANG HODLE DORSET BIS SER skr ous 4513 SIG tx Ie 73 11 Ge
81. ne page 11 The ink film is not installed Install it page 10 The ink film is slack or creased Tighten it see step 5 on page 10 CHECK MEMORY The memory telephone numbers parameters etc has been erased Re program CHECK PAPER The recording paper is not installed or the unit has run out of paper Install paper and press START to clear the message 58 For Fax Advantage assistance call 1 800 435 7329 The recording paper was not fed into the unit properly page 65 Reinstall paper page 12 and press START to clear the message The recording paper has jammed near the recording paper entrance Clear the jammed paper page 63 and press START to clear the message CLOSE TENSION PLATE The tension plate is open Close it page 12 COVER OPEN The back cover is open Close it DIRECTORY FULL There is no space to store new items in navigator directory Erase unnecessary items page 25 FAX IN MEMORY The unit has a document in memory See the other displayed message instructions to print out the document FAX MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 12 or clear the jammed paper page 63 When performing memory transmission the
82. ne and wish to use it to receive a fax activate this feature and program the activation code 1 Press MENU Press tH then 4 1 Press or 7 repeatedly to select on Press SET Enter your code from 2 to 4 digits using 0 9 and H The default code is 19 Do not enter 0000 6 Press SET 7 Press MENU oP YN Code 42 Setting the message alert MESSAGE ALERT MODE OFF t To alert you when a new voice message is recorded The unit beeps slowly until you listen to the recorded messages ON You will be alerted to new messages by a beeping sound OFF default Deactivates this feature 8 Programmable Features Code 43 Setting the recording time alert REC TIME ALERT MODE OFF t To alert you with beeps when there is less than 60 seconds of remaining recording time The slow beeps will continue until you erase the recorded messages page 43 47 ON You will be alerted that you have reached the recording time limit by a beeping sound OFF default Deactivates this feature Code 44 Setting the memory reception alert RECEIVE ALERT MODE ON t To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with e
83. ne company The power cord or telephone line cord is not connected Check the connections If you connected the fax machine through a computer modem connect the fax machine directly to a telephone line jack cannot make calls The dialing mode setting may be wrong Change the setting feature 13 page 51 The unit does not ring The ringer volume is turned OFF Adjust it page 20 The TAM ring setting of feature 06 is set to RINGER OFF Change to another ring setting page 51 9 3 2 General The unit displays CHECK PAPER though the paper is inserted The paper is inserted halfway Insert it correctly page 12 and press START to clear the message The other party complains they only hear a fax tone and cannot talk FAX ONLY mode is set Tell the other party the number is only used for faxes Change the receiving mode TAM FAX mode page 35 or TEL mode page 34 f you use a Distinctive Ring service make sure you have set the same ring pattern assigned by the telephone company page 38 60 For Fax Advantage assistance call 1 800 435 7329 The REDIAL PAUSE button does not function properly e f this button is pressed during dialing a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialed will be redialed The receiving mode does not function properly The Distinctive Ring is set feature 31 on
84. neral Information Paper specifications Recording paper size Letter 216 mm x 279 mm 8 5 x 11 Recording paper weight 60 g m to 90 g m 16 Ib to 24 Ib Note for recording paper Do not use the following types of paper Paper with a cotton and or fiber content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains Paper that will melt vaporize discolor scorch or emit dangerous fumes near 200 C 392 F such as vellum paper These materials may transfer onto the fusing roller and cause damage Moist paper Some paper only accepts print on one side Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs For proper paper feeding and best print quality we recommend using long grained paper Do not use paper of different types or thickness at the same time This may cause a paper jam Avoid double sided printing Do not use paper printed from this unit for double sided printing with other copiers or printers This may cause a paper jam To avoid curling do not open paper packs until you are ready to use the paper Store unused paper in the original packaging in a cool and dry location This unit is designed for using Let
85. neral Information NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help 76 11 General Information a a EIL 7 R C 51 11 4 Limited Warranty PANASONIC CONSUMER ELECTRONICS COMPANY PANASONIC SALES COMPANY DIVISION OF MATSUSHITA ELECTRIC DIVISION OF MATSUSHITA CORPORATION OF AMERICA ELECTRIC OF PUERTO RICO INC One Panasonic Way Ave 65 de Infanter a Km 9 5 Secaucus New J
86. nough paper to print the stored document ON default You will be alerted to a reception problem by a beeping sound OFF Deactivates this feature Code 46 Setting friendly reception FRIENDLY RCV MODE ON t To receive a fax automatically when you answer a call and hear a fax calling tone slow beep ON default You do not have to press FAX START for fax reception OFF You have to press FAX START for fax reception Code 47 Setting the fax voice guidance FAX GUIDANCE MODE ON t If you wish to hear voice guidance for fax transmission reception activate this feature ON default You will hear voice guidance OFF Deactivates this feature ERROR To hear voice guidance only when fax transmission reception fails Code 51 Setting the mailbox 1 password BOX1 PASSWORD ID To prevent other users from retrieving your messages program a password for mailbox 1 1 Press MENU 2 Press H then 5 1 53 8 Programmable Features 3 Enter a 3 digit number except a number using digits O or 7 The default ID is 555 4 Press SET 5 Press MENU Code 52 Setting the mailbox 2 password BOX2 PASSWORD ID To prevent other users from retrieving your messages program a password for mailbox 2 1 Press MENU 2 Press H then 5 2 3 Enter a
87. ny s Distinctive Ring service Distinctive Ring service may be called Identa Ring service The name of the service depends on the telephone company 2 4 2 How to setup AUTO ANSWER CDW STOP MENU SET 471 1 Subscribe to Distinctive Ring service with your local telephone company to get a new phone number 2 Press MENU 3 Press tt then 0 0 QUICK SETUP PRESS SET 4 Press SET PRINT SETUP YES SET NO STOP 5 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 6 Press or repeatedly to display the following wn ELECT A SETUP DIST RING 7 Press SET The AUTO ANSWER indicator turns ON 8 Press MENU Note You can change the ring setting in TAM FAX mode feature 06 on page 51 2 4 3 How to receive calls If the number assigned for phone calls is called the fax machine will ring and record a voice message automatically If the number assigned for fax is called the fax machine will ring and start fax reception automatically If you subscribe to three or more phone numbers on a single telephone line Each phone number will be assigned a different ring pattern by the phone company To use one number for fax program the ring pattern assigned for fax feature 32 on page 39 by referring to the ring pattern table
88. on 2 OFF default tt 4 3 Recording time alert 1 on 2 OFF default t41 4 4 Memory reception alert 1 on default 2 OFF H 4 6 Friendly reception 1 on default 2 OFF H 4 7 Fax voice guidance 1 on default 2 OFF 3 ERROR 5 1 Mailbox 1 password Enter a 3 digit number except a number using O or 7 tt 5 2 Mailbox 2 password Enter a 3 digit number except a number using O or 7 t1 5 4 Greeting time 1 16s default 2 60s H 5 5 Greeting message for mailbox 1 1 CHECK default 2 RECORD S ERASE H 5 6 Greeting message for mailbox 2 1 CHECK default 2 RECORD 3 ERASE 4 6 0 Message transfer 1 on 2 rr default f you select ON enter the transfer telephone number and press SET then press MENU to exit programming 1 6 1 Message transfer greeting message 1 CHECK default 2 RECORD 3 ERASE H 6 7 Incoming message monitor 1 on default rtg H 7 0 Pager call 1 on 2 oFrr default f you select ON enter the pager number using the
89. on enters a and the tH button enters a space Example 234 5678 Press x 2 3 4 1 5 6 7 8 To enter a hyphen in a telephone number press FLASH To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction To delete a number Press 4 or gt to move the cursor to the number you want to delete and press STOP For Fax Advantage assistance call 1 800 435 7329 23 2 Preparation To erase all of the digits press and hold STOP 24 For Fax Advantage assistance call 1 800 435 7329 es See l 3 1 Storing names and telephone numbers into the navigator directory For rapid access to frequently dialed numbers the unit provides the navigator directory 100 items You can also send faxes using the navigator directory page 32 ERASE OC amp o pn STOP MENU SET 4 gt Press MENU repeatedly to display DIRECTORY SET 2 Press x Example DIRECTORY 1 ITEM as 3 Enter the name up to 10 characters see page 22 for instructions 4 Press SET 51 Enter the telephone number up to 30 digits 6 Press SET To program other items repeat steps 3 to 6 7 Press MENU Helpful hints For your convenience HELP FAX 1 800 435 7329 has been stored in the directory If you cannot solve a problem
90. on where you live the call for downloading may be a long distance call and will take about 1 2 minutes You will be charged for the cost of the call When the download is completed the display will show DOWNLOAD OK f DOWNLOAD ERROR TRY AGAIN is displayed the unit was unable to download from openLCR Try downloading manually again Automatic download The fax machine will automatically download the latest rate table when the rate table in the fax machine reaches the expiry date usually between 60 90 days after last update the fax machine is being polled by openLCR service center To stop downloading 1 Press STOP 2 Press SET Ee eS a 10 4 Downloading information This enables you to view information such as weather lottery results and stock quotes on the LCD display Each time you download the data from openLCR the information will be updated To view up to date information you will need to download the information to your unit If you access the openLCR web site at www openLCR com and program the system setup and phone book you will need to download this data to the fax machine Keep the front cover page open for button locations 1 Press MENU repeatedly to display the following CALLER IQ PRESS NAVI gt 2 Press tt For assistance please call openLCR 10 Caller IQ Feature 3 Press SET 4 Follow the voice prompt
91. our unit from a remote touch tone telephone 2 Press X and the desired mailbox number 1 or 2 during TAM FAX greeting playback f you have recorded your mailbox greeting message it will be played 3 Enter the mailbox password default setting is 555 Note For details on remote operation see page 44 Remote commands 8 1 8 2 8 3 and 8 4 cannot be used To listen to messages in another memory after playback Press X and 0 for the common memory then enter the remote operation ID OR Press X and the desired mailbox number 1 or 2 then enter the mailbox password 48 a ee a dl 7 9 Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded You can retrieve the transferred message via remote operation Keep the front cover page open for button locations Important To use this feature program the transfer telephone number first feature 60 page 54 and set the unit to TAM FAX mode 7 9 1 How this feature works 1 Anincoming voice message is recorded in your unit 2 Your unit calls the transfer telephone number 3 You answer the call with the transfer telephone 4 Your unit will play the pre recorded transfer greeting message You can record a transfer greeting message 5 You enter the remote operation ID and retrieve the message using r
92. p of parties to send the same document to After transmission this group will be deleted 1 Insert the document 2 Press p 3 Press 4 or 7 repeatedly to display oNE TIME BROAD gt 4 Fax 4 Press SET to start programming the items you want to transmit to 5 Press or lt repeatedly to display the desired item 6 Press SET To program other items repeat steps 5 and 6 up to 20 items 7 Press SET to start transmission to the programmed items To cancel broadcast transmission 1 Press STOP while the unit displays BROADCASTING The display will show SEND CANCELED 2 Press SET 33 4 Fax Pee Ension telephone 4 5 Receiving a fax You can receive fax documents using an extension telephone manually Nu AUTO 1 When the extension telephone rings lift the ANSWER OFF handset of the extension telephone 2 When document reception is required afax calling tone slow beep is heard or no sound is heard press X tt 9 default fax activation code firmly 3 Replace the handset The fax machine will start reception Note To receive fax documents using the extension telephone you must set the remote fax activation to ON feature 41 page 53 beforehand The default setting is ON 4 5 1 Activating TEL mode Set the fax machine to TEL mode by pressing AUTO ANSWER repeatedly to display the follow
93. page 38 During programming cannot enter the code or ID number All or part of the numbers are the same as another code or ID Change the number remote operation ID feature 11 on page 51 fax activation code feature 41 on page 53 password for mailbox 1 feature 51 on page 53 password for mailbox 2 feature 52 on page 54 The ink film runs out quickly Even if there are only a few sentences every page that comes out of the machine is considered as a full page Turn off the following features sending report feature 04 on page 51 journal report feature 22 on page 52 Caller ID list feature 26 on page 52 The unit beeps e Recording paper ink film has run out Press STOP to stop the beeps and install paper ink film Whenever I try to retrieve my voice mail messages am interrupted by the fax tone You are probably entering X 4 9 This is the default setting for the fax activation code If you use a voice mail service turn the fax activation feature OFF or reprogram the activation code feature 441 on page 53 The speakerphone is not working Use the speakerphone in a quiet room f you have difficulty hearing the other party adjust the volume 9 Help 9 3 3 Fax sending cannot send documents The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not
94. peaker Document guides 3 Paper tray Recording paper support Recording paper entrance 6 Recording paper exit Tension plate Front cover 9 Document exit Microphone Document entrance 2 Green button Back cover release button 3 Back cover Note Remove all the blue shipping tapes before installation 8 For Fax Advantage assistance call 1 800 435 7329 ee a 1 4 Description of buttons Keep the front cover page open for button locations BROADCAST To transmit a document to multiple parties page 33 CALLER ID To use Caller ID features page 27 29 RECORD To record messages page 42 ERASE To erase messages page 42 43 PLAY MESSAGES To play messages page 43 AUTO ANSWER To turn ON OFF the AUTO ANSWER setting page 34 35 TONE To change from pulse to tone temporarily during dialing when your line has rotary pulse services sLow To slow down message playback page 43 auick To speed up message playback page 43 copy To initiate copying page 40 FAX START SET To initiate fax transmission or reception To store a setting during programming p STOP To stop an operation or programming B HELP To print a quick reference page 20 D NAvIGATOR VOLUME To adjust volume page 20 To search for a stored item page 26 32 To select features or fe
95. ransmission 32 Button description 9 C Caller ID 27 80 Calling back 27 Storing 29 Caller ID list Feature 26 27 52 Caller s recording time Feature 10 51 Character table 22 Cleaning 66 67 68 Communication messages 58 Connecting tone Feature 76 54 Connections 14 Copy 40 Collation 41 Enlarge 40 Reduce 40 Date and time Feature 01 21 Delayed transmission Feature 25 52 Dialing mode Feature 13 51 Directory Navigator 23 25 26 32 Display Contrast Feature 39 53 Error messages 58 Distinctive Ring service Feature 31 38 Document size 31 Error messages 58 Extension telephone 34 Fax activation code Feature 41 53 Fax number Feature 03 23 Fax voice guidance Feature 47 53 Friendly reception Feature 46 53 Greeting message Message transfer Feature 61 48 TAM FAX 42 Voice mailbox Feature 55 56 46 Help 20 Incoming message monitor Feature 67 54 Ink film Installing 10 Replacing 11 Jams Document 66 Recording paper 63 Journal report Feature 22 31 52 Junk fax prohibitor 36 Listening to recorded messages 43 From a remote location 44 Voice mailbox 47 48 Logo Feature 02 22 Message alert Feature 42 53 Message transfer Feature 60 48 54 12 Index N Navigator directory Navigator directory 32 Making a phone call 26 Sending report Feature 04 31 51 Selecting characters 23 Storing Sending faxes 32 B
96. re will be automatically turned ON No special dialing or button pressing is necessary to place a long distance call with the Caller IQ feature If you do not wish to use the Caller IQ feature you can turn it OFF temporarily Note Before subscribing to openL CR service you cannot change the following settings SSeS Sa ee 10 2 To turn the Caller IQ ON OFF OO G9 OXO 9 amp o O 1 Press MENU repeatedly to display the following CALLER IQ PRESS NAVI gt 2 Press 0 3 Toturn ON Press 1 To turn OFF Press 3 4 Press SET During a long distance call with Caller IQ feature the display shows the following Example 00 17 CIQ ames 10 3 Updating the rate table downloading the rate table If you register through the openLCR web site or move to another area you have to download the rate table manually Keep the front cover page open for button locations 1 Press MENU repeatedly to display the following CALLER IQ PRESS NAVI 4 gt 2 Press t1 Press SET 4 Follow the voice prompt to start downloading 70 For assistance please call openLCR 1 866 openLCR 1 866 673 6527 During download The display will show the following DOWNLOADING While downloading you cannot do other operations such as making answering calls or sending receiving documents Depending
97. recording paper page 12 9 Help 9 4 2 When the recording paper was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Pull the tension plate forward and insert the paper Push the tension plate back then press START to clear the message For Fax Advantage assistance call 1 800 435 7329 65 9 Help EE SEE 9 5 Document jams 9 6 Recording paper sending feeder cleaning Clean the recording paper feeder when 1 A cana aoa ous The recording paper frequently misfeeds carefully Important Remove the recording paper and the paper tray beforehand or the paper may misfeed or jam 1 Disconnect the power cord and the telephone line cord 2 Open the front cover by pulling up the center part 3 Release the back cover by pushing the green button Note Do not pull out the jammed paper forcibly before opening the front cover 66 For Fax Advantage assistance call 1 800 435 7329 5 Open the recording paper feeder cover 6 Clean the recording paper feeder roller with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Caution Do not use paper products such as paper towels or tissues Close the covers see steps 8 and 9 on page 65 Install the paper tray page 12 then insert the recording paper page 12 Connect th
98. roadcast 32 Storing 25 Navigator directory 25 O Overseas mode Feature 23 52 T Toll saver 35 P Pager call Feature 70 49 V Voice mailbox 46 Power failure 63 Voice mailbox password Feature 51 52 Programming 50 46 53 54 Voice time day stamp 43 ick Feature 34 40 52 Q Quick scan Feature 34 30 40 5 Volume 20 Quick Setup Feature 00 15 R Receiving alert Feature 44 53 Receiving faxes Automatically 35 Manually 34 Receiving reduction Feature 36 52 Recording Greeting message 42 46 48 Memo message 42 47 Telephone conversation 26 Recording paper 12 Recording paper size 74 Recording time alert Feature 43 53 Recording time for TAM FAX greeting message Feature 54 54 Redialing 30 32 Remote operation 44 Remote operation ID Feature 11 51 Reports Broadcast programming 72 Broadcast sending 33 Caller ID list 52 72 Journal 31 52 72 Power down 63 Printer test 72 Sending 31 51 Setup 72 Telephone number 72 Reset Feature 80 55 Resolution 30 40 Ringer pattern Feature 17 51 Ring pattern for Distinctive Ring Feature 32 39 Ring setting FAX ONLY Feature 06 51 TAM FAX Feature 06 57 S Sending faxes Broadcast 33 From memory 30 Manually 30 81 82 83 pe 77 KX FP145 Proof of Purchase i Panasonic FAX ADVANTAGE PROGRAM Free peace of mind direct from Panasonic NO EXTRA COST Panasonic FAX ADVANTAGE PR
99. ry 1 Press 1 0 1 5 M 08 D 10 Y 04 TIME 10 15AM 2 Press X repeatedly to display Pm M 08 D 10 Y 04 TIME 10 15PM 6 Press SET The next feature will be displayed 7 Press MENU to exit the program Note The date and time will be printed on each page transmitted from your unit 2 Preparation The accuracy of the clock is approximately 60 seconds a month To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction If you have subscribed to a Caller ID service The date and time will be automatically set according to the received caller information If you have registered with openLCR service The date and time will be automatically set For Fax Advantage assistance call 1 800 435 7329 21 2 Preparation IU 2 10 Your logo The logo can be your company division or name STOP SET 4 gt FLASH MENU MUTE 1 Press MENU SYSTEM SETUP PRESS NAVI gt 2 Press 4 or repeatedly to display the following YOUR LOGO PRESS SET 3 Press SET Cursor 7 will appear on the display LOGO 4 Enter your logo up to 30 characters See the character table on page 22 for details 5 Press SET The next feature will be displayed 6 Press MENU to exit the pro
100. s products purchased as new A purchase receipt or other proof of the original purchase date is required for Limited Warranty service Carry In or Mail In Service For Carry In or Mail In Service in the United States call 1 800 HELP FAX 1 800 435 7329 For assistance in Puerto Rico call Panasonic Sales Company 787 750 4300 or fax 787 768 2910 Limited Warranty Limits And Exclusions This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship and DOES NOT COVER normal wear and tear or cosmetic damage The Limited Warranty ALSO DOES NOT COVER damages which occurred in shipment or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film toner cartridge or drum unit or failures which result from accidents misuse abuse neglect mishandling misapplication alteration faulty installation set up adjustments signal reception problems misadjustment of consumer controls improper maintenance power line surge improper voltage supply lightning damage modification or commercial use such as in a hotel office restaurant or other business rental use of the product service by anyone other than a Factory Servicenter or other Authorized Servicer or damage that is attributable to acts of God THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER LIMITED WARRANTY COVERAGE THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OF THIS PRODUC
101. s recommending which side to print on Try turning the paper Over You may have used paper with a cotton and or fiber content that is over 2096 such as letterhead or resume paper We recommend smooth paper such as Hammermill Jet Print for clearer printing If the printing copy is fine when you copy the other party sent a faint document Ask them to send a clearer copy of the document The other party complains that they cannot send a document The receiving mode is set to TEL mode Change the receiving mode TAM FAX mode page 35 or FAX ONLY mode page 35 The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 12 or clear the jammed paper page 63 I cannot select the desired receiving mode f you want to set TAM FAX or FAX ONLY mode Setthe desired mode using feature 77 page 54 and press AUTO ANSWER repeatedly to select the desired mode f you want to set TEL mode press AUTO ANSWER repeatedly to select TEL mode 9 3 5 Copying The unit will not make a copy The ink film is empty Replace the ink film with a new one page 11 You cannot make a copy during programming Make the copy after programming You cannot make a copy during telephone conversation A black line a white line or smudge appears on the copied document The scanner glass white plate or rollers are dirty w
102. ssage will be played 2 Press X and the desired mailbox number 1 or 2 A mailbox greeting message will be played 3 After the beep leave a message Note e f the caller does not enter a mailbox number in step 2 the message will be recorded in the common memory 46 aT 7 6 Recording your mailbox greeting messages The recording time of each greeting is limited to 16 seconds for each mailbox Sample message This is personal name Please leave your name and message after the beep Keep the front cover page open for button locations 1 Press MENU 2 For mailbox 1 Press t then 5 5 For mailbox 2 Press tt then 5 6 3 Press or repeatedly to select RECORD 4 Press SET 5 Speak clearly about 20 cm 8 inches away from the microphone The display will show the remaining recording time 6 When finished recording press STOP The unit will repeat your message 7 Press MENU To check the mailbox greeting message 1 For mailbox 1 Press MENU then t1 5 5 For mailbox 2 Press MENU then t1 5 6 2 Press or repeatedly to select CHECK 3 Press SET The unit will play the message 4 Press MENU To erase your mailbox greeting message 1 For mailbox 1 Press MENU then t1 5 5 For mailbox 2 Press MENU then t1 5 6 2 Press or repeatedly to select ERASE 3 Press S
103. t to send caller information To confirm caller information using the Caller ID list The unit will store information for the most recent 30 callers To print manually see page 72 To print automatically after every 30 new calls activate feature 26 page 52 3 Telephone SS 3 5 Viewing and calling back using caller information You can easily view caller information and call back Important Calling back will not be possible in the following cases The telephone number includes data other than numbers i e X or t Thecaller information does not include a telephone number CALLER ID ERASE MENU OJO 9 amp 4A STOP DIGITAL SP PHONE FAX START SET 1 Press CALLER ID 2 Press to search from the most recent calls Press to search from the oldest calls 3 Press DIGITAL SP PHONE or lift the handset to return the call The unit will start dialing automatically To send a fax insert the document FACE DOWN and press FAX START To change the display of the caller information Press CALLER ID repeatedly after step 2 on page 27 Example SAM LEE 11 20AM Jul 20 v 134 5678 11 20AM Jul 20 v Check mark v on the display means the call has already been viewed or answered 27 3 Telephone Display while viewing When the unit could not receive a n
104. ter size paper Please do not use A4 size paper for this unit Note 74 Any details given in these instructions are subject to change without notice The pictures and illustrations in these instructions may vary slightly from the actual product 11 General Information SSS re 11 3 FCC and Other Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US ACJ If requested this number must be provided to the telephone company Registration No found on the rear of the unit Ringer Equivalence No REN O EN found on the rear of the unit A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the tot
105. th Do not use benzine thinner or any abrasive powder Do not use this unit near liquid for example near a bathtub washbowl sink etc Damp basements should also be avoided The unit should be kept away from heat sources such as heaters kitchen stoves etc It also should not be placed in rooms where the temperature is less than 5 C 41 F or greater than 35 C 95 F Store unused paper in the original packaging in a cool and dry place Not doing so may affect print quality 4 For Fax Advantage assistance call 1 800 435 7329 1 Introduction and Installation Accessories 1 1 Included accessories 7 1 2 Accessory information 8 Finding the Controls 1 8 Overview re 8 1 4 Description of buttons 9 Installation 1 5 Inkfilm eeesssssssssssseseeee 10 1 6 Handset cord ssssss 12 1 7 Paper tayrin a 12 1 8 Recording paper 12 2 Preparation Connections and Setup 2 1 Connections sssusesssusse 14 2 2 Selecting the way to use your fax machine vente 15 2 83 Case 1 TAM FAX Telephone Answering Machine Fax 16 2 4 Case 2 Distinctive Ring 1 phone line with 2 or more phone numbers 17 2 5 Case 3 TEL ONLY 18 2 6 Case 4 FAX ONLY 19 Help Button 2 7 Help function
106. th small printing SUPER FINE For originals with very small printing This setting only works with other compatible fax machines 30 PHOTO For originals containing photographs shaded drawings etc Using the FINE SUPER FINE and PHOTO settings will increase transmission time e f the resolution setting is changed during feeding it will be effective from the next page To redial the last number 1 Press REDIAL 2 Press FAX START e f the line is busy the unit will automatically redial the number To cancel redialing press STOP To send more than 10 pages at a time Insert the first 10 pages of the document Add the other pages up to 10 at a time before the last page feeds into the unit Predialing a fax number You can dial the fax number first before inserting the document This is convenient if you need to refer to the document for the other party s fax number 1 Enter the fax number 2 Insert the document 3 Press FAX START Sending from memory Quick scan feature You can scan the document into memory before sending To use this feature activate feature 34 page 52 beforehand 1 Insert the document 2 Enter the fax number 3 Press FAX START The document will be fed into the unit and scanned into memory The unit will then transmit the data If the document exceeds the memory capacity transmission will be ca
107. tically When there are no new messages Voice guide No new messages Wait for 4 seconds or press 5 to listen to all the messages When voice memory is full Voice guide 44 Sorry no more memory Please erase unnecessary messages Erase unnecessary messages 7 4 2 Remote operations using the remote command key 1 repeats a message If you press this key within 5 seconds of the beginning of a message the previous message will be played 2 skips a message 4 plays back only the new messages 5 plays back all the messages Note f you do not enter a remote command key within 10 seconds after the last operation the unit will ask you to leave a marker message page 45 7 4 3 Other remote operations Erasing a specific message Press X 4 while listening to the message you want to erase Voice guide The message has been erased A long beep will sound The unit will then play back the next message Erasing all the messages Press X 5 to erase all the messages Voice guide All messages have been erased A long beep will sound Monitoring the room Press 6 to monitor the sound for about 30 seconds in the room where the unit is installed After 30 seconds a beep will sound To continue monitoring press 6 again within 10 seconds Recording a marker message After playing back the messages you can leave an additional message 1 Wait for the voi

Panasonic KX-FP145E Plain Paper Thermal transfer Fax

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