Olympus VN-240 Digital Voice Recorder
Contents
1. H Hold Set the HOLD switch to the HOLD position All operation buttons are disabled This feature is useful when the recorder has to be carried in a handbag or pocket Remember to reset the HOLD switch before attempting to use the recorder Notes e The alarm will sound at the scheduled time even if the recorder is set to HOLD The recorder will then begin to play the file associated with the alarm once you press any button e The recorder functions as follows with the HOLD switch set to the HOLD position If the recorder is playing the display goes dark when playback of the current file has completed When you set the HOLD switch to the HOLD position while playing back you can still adjust the volume using the VOLUME control If the recorder is recording the display goes dark when the recorder stops recording automatically upon running out of free memory Clip How to Use the Clip Press the area that the arrow points to Do not force the clip wider as it may break Notes on the Folders The recorder has four folders A B C and S HQ a To change the folder selection press the FOLDER button while HO as the recorder is stopped ne ta e Folders A B and C bes Each recorded file is stored in a folder Using folders to classify files PM 356 makes it convenient to find files you want to access later Current folder Folder S VN 240 VN 240PC VN 480 VN 480PC This fo2. out of the reach of children Batteries A Warning Batteries should never be exposed to flame heated short circuited or disassembled Do not attempt to recharge alkaline lithium or any other non rechargeable batteries Never use any battery with a torn or cracked outer cover Keep batteries out of the reach of children If you notice anything unusual when using this product such as abnormal noise heat smoke or a burning odor remove the batteries immediately while being careful not to burn yourself and call your dealer or local Olympus representative for servicing Troubleshooting Q1 Nothing happens when a button is pressed A1 The HOLD button may be set to HOLD e The batteries may be depleted e The batteries may be inserted incorrectly Q2 No sound or quiet sound is heard from the speaker while playing back A2 The earphone plug may be plugged into the recorder The volume may be set to the minimum level Q3 Recording is not possible A3 By pressing the STOP button repeatedly while the recorder stops check if the display shows e The remaining recording time in the selected folder may have reached 00 00 e The number of files is 100 Check if the display shows FULL by pressing the REC button The number of files of the same date in folder S may have reached 10 Q4 The playback speed is too fast slow A4 The recorder may be set to Fast slow Playback Q5 The remaining recording time seems too
3. 0PC PC USB terminal VN 120PC VN 240PC VN 480PC E2 2993 01 AP0312 Getting Started Inserting Batteries 1 Lightly press down on the arrow and slide the battery cover open 2 Insert two size AAA alkaline batteries observing the correct polarity 3 Close the battery cover completely Time Date screen appears The hour indicator flashes indicating the start of the Time Date setup process See Setting Time Date for details An optional Ni MH Rechargeable Battery from Olympus can be used for the recorder amp Replacing Batteries When _ appears on the display replace the batteries as soon as possible Size AAA alkaline batteries are recommended When the batteries are depleted __ appears on the display and the recorder shuts off It is recommended to set the HOLD switch to the HOLD position before you replace batteries to maintain the current settings time date etc For your convenience the recorder also logs the current settings in nonvolatile memory at hourly intervals amp Standby Mode and Display Shut Off If the recorder is stopped or paused for 60 minutes or longer during recording or playing it goes into Standby power save mode and the display shuts off To exit Standby mode and turn on the display press any button Setting Time Date TIME If you have set the time and date information as to when a sound file was recorded is stored automatically with that file The time an
4. LOW appears and for the fast playback mode FAST appears on the display while the recorder is playing back e The recorder stops playing when you press the STOP button while playing back in the slow fast mode or when it reaches to the end of the file If you once press the STOP button and start playback again the recorder will play back files in normal speed as well amp Locating the beginning of the file While the recorder is playing back in the slow fast mode pressing the or button forwards or rewinds to the beginning of the previous or next file respectively If an index mark is encountered midway playback begins at that point See Index Marks for details amp Listening with earphones You can listen to files by connecting earphones to the earphone jack If an earphone is connected the speaker doesn t emit sound Sound will be played back monaurally An earphone is not provided with VN 120 VN 120PC VN 240 and VN 480 You can use any standard 3 5mm monaural earphone or headphone Erasing from Folder A B or C You can easily erase unnecessary files Sequential file numbers are reassigned automatically amp Erasing One File at a Time Press the FOLDER button to select folder A B or C Press the or button to select the file to be erased 1 2 3 Press the ERASE button 4 5 Press the or button to select the YES Press the ENTER button Erase All Files from a Fol
5. OLYMPUS DIGITAL VOICE RECORDER VN 120 VN 240 VN 480 VN 120PC VN 240PC VN 480PC EN INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder Please read these instructions for information about using the product correctly and safely Keep the instructions handy for future reference To ensure successful recordings we recommend that you test the record function and volume before use OLYMPUS CORPORATION Shinjuku Monolith 3 1 Nishi Shinjuku 2 chome Shinjuku ku Tokyo 163 0914 Japan Tel 03 3340 2111 OLYMPUS AMERICA INC Two Corporate Center Drive Melville NY 11747 3157 U S A Tel 1 800 622 6372 OLYMPUS EUROPA GMBH Premises Goods delivery Wendenstrasse 14 18 20097 Hamburg Germany Tel 040 237730 Letters Postfach 10 49 08 20034 Hamburg Germany OLYMPUS UK LTD 2 8 Honduras Street London EC1Y OTX United Kingdom Tel 020 7253 2772 hitp www olympus com Identification of Parts Microphone jack SSB Microphone Clip D Earphone jack Display LCD panel U Built in speaker Recording playing lamp r REC Record button DISPLAY button SST Tl STOP button Th ENTER button INDEX button Te VOLUME control lt 4 Rewind button button AK PLAY button __ N x bP Fast Forward button button ERASE button FS MENU button Battery cover Ike PO DER puton PC USB terminal INDEX button VN 240 VN 240PC VN 480 VN 48
6. at the scheduled time Within this 5 minutes pressing any button other than A the HOLD switch starts the recorder to play back the pre selected file Le KN In Menu mode selection SET ON OFF After selecting SET press Am geg the ENTER button to set the time i a With the alarm playback function only one file can be played back Alarm Select a file for the function before setting the time For S folder all files indicator contained in the selected date subfolder are played back To cancel an alarm playback For in the menu mode select OFF and press the ENTER button Regardless of the selected folder once the alarm playback is set it operates every day unless the setting is canceled To view the current setting select ON and then press the ENTER button The alarm tone stops automatically if no button is pressed within 5 minutes after the alarm starts The file is not played back in this case If the recorder has no recorded file in the selected folder the alarm playback function is not available Alarm playback occurs every day unless it is set to OFF Even if no file is recorded in the day s date subfolder the beeps will sound In such a case no sound is heard even if you press some button while the alarm is sounding Timer Recording TIMER vn 480 VN 480P C You can schedule for automatic recording specifying the start time and end time of recording When the timer controlled recording completes the settin
7. d and the conditions of use Your recorded contents are for your personal use or pleasure only It is prohibited to record copyrighted material without permission of the copyright holders according to copyright law Specifications and design are subject to change without notice for improvement of perfor mance Accessories Optional Ni MH Rechargeable Battery Charger BU 400 Ni MH Rechargeable Battery BR401 Connecting cord Earphone jack Microphone jack KA232 Plug adapter Mini miniplug Miniplug PAS Noise Cancellation microphone ME12 Electret condenser microphone ME10 Headset E99 Telephone pickup TP6 Accessories marked should be used in combination with the PA3 plug adapter USA RFI This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interfer ence to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the in
8. d date must be set to enable management of files in folder S VN 240 VN 240PC VN 480 VN 480PC for the alarm playback function and for the timer recording VN 480 VN 480PC When you install batteries for the first time or each time you replace the batteries the hour indication will flash In such a case be sure to set the time and date by following steps 5 through 9 described below 1 Press and hold the MENU button for 1 second or longer Press the STOP or PLAY button until Ipo TIME flashes on the display vo Press the ENTER button TIMER The hour indicator flashes GET Press the STOP or PLAY button to set the hour HELE Press the ENTER button to accept the p gt minute yA 8 The minute indicator flashes J Pressing the button enables the hour setting again 6 Press the STOP or PLAY button to set the minute Repeat steps 5 and 6 to continue to set the year month and date in the same way 7 After setting the date press the ENTER button This completes the time date setup procedure 8 Press the MENU button e You can switch the time indication between the 12 hour system and the 24 hour system by pressing the DISPLAY button while you are setting the hour or minute You can change the order of the date indication by pressing the DISPLAY button while you are setting the year month or day Example February 14 2004 2 HDH H TY DH e
9. der Press the FOLDER button to select folder Press the ERASE button twice Press the or button to select the YES Press the ENTER button ALLERASE Y COA ES LAL If you leave the recorder untouched for 8 seconds or longer before you press the ENTER button Clear mode will be canceled and the recorder will enter Stop mode Erasing from Folder S VN 240 VN 240PC VN 480 VN 480PC To erase S folder select S folder and then press the ERASE button repeatedly to select your desired erasing mode Each time you press the ERASE button the erasing mode changes in the following order by file by date by month gt by folder disabled amp Erasing One File at a Time in a Date Subfolder 1 2 3 4 5 6 7 8 Press the FOLDER button to select the folder S Press the or button to select the date subfolder Press the PLAY button Press the or button to select the file to be erased Press the STOP button Press the ERASE button Press the or button to select the YES Press the ENTER button Sequential file numbers are reassigned automatically Erase All Files in a Date Subfolder Press the FOLDER button to select the folder S Press the or button to select the date subfolder to be erased Press the ERASE button twice Press the or button to select the YES Press the ENTER button Erase All F
10. e appear on meja ot the the display and moving is completed file Ifthe destination folder is full 100 files FULL appears on the display and you cannot move the file to that folder e You cannot move files between folder S and the other folders Index Marks vn 240 vN 240PC VN 480 VN 480PC Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file 1 Press the INDEX button during recording pause recording or Wy a oT playback to set an index mark nc An index number appears on the display tall ones amp Clearing an Index Mark Press the ERASE button while the index number appears for 2 seconds on the display Up to 10 index marks can be set in a file Sequential index marks numbers are reassigned automatically 8 Other Function Resetting the Recorder CLEAR This function resets the current time and other settings to their initial a status It is useful if you are having problems with the recorder or if you want to erase the entire memory of the recorder 1 Hold the STOP button and hold the ERASE button for 3 seconds or longer 2 Press the or button to select the YES 3 Press the ENTER button Note If you leave the recorder untouched for 8 seconds or longer before you press the ENTER button in Step 3 Clear mode will be canceled and the recorder will enter S
11. e appropriate microphone sensitivity before recording e If you choose HI we recommend setting the recording mode to HQ or SP to best take advantage of the higher sensitivity e If you choose HI background noise may be high depending on the recording conditions Microphone sensitivity display Using The Variable Control Voice Actuator VCVA When the microphone senses that sounds have reached a preset HQ a volume the built in Variable Control Voice Actuator VCVA starts dh recording automatically and stops it when the volume drops cul Particularly helpful for extended recording the VCVA not only conserves memory by turning off recording during silent periods but also makes playback more efficient and convenient In Menu mode selection ON OFF e The Recording playing lamp is lit during recording When the recorder is in Standby mode the Recording playing lamp flashes and VCVA flashes on the display System Sounds BEEP mine aS ea VCVA indicator The recorder beeps to alert you to button operations or warn you of HQ errors System sounds may be turned off EA BEEP In Menu mode selection ON OFF Ter If the alarm playback function has been set the alarm will sound at the sched rit i hA INI FF uled time even if the system sounds are disabled iy eA Alarm Playback Function You can use the alarm playback function to sound the alarm tone for 5 minutes a
12. g is released In Menu mode selection SET ON OFF After selecting SET press the ENTER button to set the time amp To cancel the timer setting For the timer in the menu mode select OFF and then press the ENTER button To view the current setting select ON and then press the ENTER button With this function you can set only the start and the end time of recording The current settings of the recording mode microphone sensitivity VCVA and folder are applied for the settings before you set timer controlled recording The setting exceeding the remaining recording time is not allowed You can record at any time even it is not within the specified recording duration However if that makes the remaining recording time insufficient for the timer controlled recording the recording will not complete If any operation is ongoing the timer controlled recording is overridden Other Function Moving File Between Folders You can move files recorded in folders A B and C to other folders The moved file is added at to the end of the destination folder 1 Choose the file you want to transfer and press the PLAY button to play it HO BOO 2 Press and hold the FOLDER button for 1 second or longer _Hb while the file is playing bs MEME 3 Press the or button to choose a destination folder ax Destination 4 Press the ENTER button folder Destination The destination folder and the number of the moved fil
13. iles in a Month Subfolder 1 2 3 4 5 6 Press the FOLDER button to select the folder S Press the ERASE button three times Press the STOP or PLAY button to select the month subfolder to be erased Press the ENTER button Press the or button to select the YES Press the ENTER button Erase All Files in the S Folder 1 2 3 4 Press the FOLDER button to select the folder S Press the ERASE button four times Press the or button to select the YES Press the ENTER button Note If you leave the recorder untouched for 8 seconds or longer before you press the ENTER button Clear mode will be canceled and the recorder will enter Stop mode ALLERASE Y TEn NT ESNE ALLERASE Y CCENT Y ESENG Using the menu function you can change various settings according to your preference o A Kl Basic operation of the menu mode 1 Press and hold the MENU button for 1 second or longer while the recorder is stopped Press the STOP or PLAY button to select what you would like to set up The selected menu item flashes Use the or button to change the setting Press the ENTER button to confirm the setting Press the MENU button to close the menu 2 en o1 B Move the selection one position up increase the number Menu setting screen Move the selection one Move the selection one HQSPLP positio
14. int of interruption When you play back a file in the date subfolder without choosing a specified file the recorder will play back all the files in the selected date subfolder from filename 01 When you play back a file immediately after recording the file only the most recently recorded file will be played back amp Forwarding and Rewinding Fast Forward Press and hold the gt I button while playing a file When you release the BPI button the recorder will resume normal playback Rewind Press and hold the k lt button while playing a file When you release the K button the recorder will resume normal playback No sound is heard from the built in speaker during fast forwarding or rewinding e The end of the file is located by pressing and holding the gt I button during fast forwarding The recorder will pause at the end of the file If you do not release the PPI button the recorder will continue fast forward e The beginning of the file is located by pressing and holding the k lt button during rewinding The recorder will pause at the beginning of the file If you do not release the kad button the recorder will continue rewinding amp Changing Playing Speed You can change the playing speed by pressing the PLAY button while the recorder is playing back Normal speed Slow playback Fast playback 20 30 When the slow playback mode is selected the S
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16. lder has date subfolders from January 1 to December 31 Up to 10 files can be stored in each date subfolder a useful feature for schedule management by storing a certain day s schedule for future reference To switch between date subfolders select the S folder then press the or button while the recorder is stopped Up to a total of 100 files can be recorded in folder S There is one subfolder for each day of the year Folder S schedule Folder A Folder B Folder C oe T I I 1 t gg uc a J Jesse CJ a Egeas CG Maximum of 100 files zs T zJ Maximum of 100 files in each folder Total of 300 files AG Maximum of 100 files in folder S Maximum of 10 files Recording 1 Press the FOLDER button to select the desired folder A B C or S When you select folder S the current date subfolder appears on the display PM XSA If you select folder S press the Current folder or button to select the desired date subfolder Press the REC button to start recording The Recording playing lamp turns red and recording starts To stop recording press the STOP button New recordings are saved as the last file in the folder PO Lee eet EMAIN amp To Pause Recording Paaren To pause Current recording Press the REC button during recording morei file m gt PAUSE appears on the display and the Recording playing n
17. me appears on the display Press the Time Remaining recording time Date gt DISPLAY button Time with folder A B or C selected The selected indication appears on the display each time the recorder is stopped While in record Press the The display switches between current recording mode DISPLAY button time and remaining recording time While in Press the Playing time Remaining playing time gt playback mode DISPLAY button Recording date of the file Recording time of the file Playing time Playing Back 1 Press the FOLDER button to select the desired folder A B C or S Press the or button to select the file to play back If you select folder S select the desired date subfolder When you select the desired date subfolder it is useful to press and hold the or button for 1 second or longer The recorder locates the next date subfolder that contains recorded files Press the PLAY button to a start playback 1D A a The Recording playing lamp n turns green and the elapsed iA laying time is indicated on the Foote OTADA 55 Use the VOLUME control to oat hen adjust the volume to your number liking Playing time amp Canceling Playback To stop Press the STOP button The recorder stops in the middle of the file being played To resume playback Press the PLAY button again Playback will resume at the po
18. n to the left position to the right HI LOW VCVA BEEP i TIME Move the selection one position down decrease the number e Notes TIMER To The recorder will stop if you leave it idle for 3 minutes during a menu setup operation when a selected item is not applied If you press the MENU button during a menu setup operation the recorder will stop and apply the items that were set to that point Recording Modes HQ SP LP You can select from among three recording modes HQ High Quality Ha a mode SP Standard Playback mode and LP Long Playback mode E A Lat In Menu mode selection HQ SP LP Masel PM ob Mode oee VN 120 VN 120PC VN 240 VN 240PC VN 480 VN 480PC Current HQ Approx 43min Approx 88min Approx 177min recording mode SP Approx 65min Approx 133min Approx 267min LP Approx 121min Approx 245min Approx 493min The recording time shown above is for one continuous file The available recording time may be shorter than specified if several files are recorded Use the remaining time and recorded time only as references Microphone Sensitivity HI LOW Microphone sensitivity is adjustable to meet your recording needs HQ que In Menu mode selection HI LOW an HI High sensitivity mode that records sounds in all directions ELI LOW Low sensitivity mode suited for dictation Oe Eng To ensure successful recording make a test recording to choos
19. short A5 Some files may be stored in the S folder Hold the STOP button while in the S folder The display will show the total number of recordings in the S folder Q6 You cannot move the file A6 The number of recorded files in the destination folder may have reached 100 e Make sure that you haven t transferred to or from the S folder Specifications Recording medium Recording time Built in flash memory VN 120 16 MB VN 120PC 16 MB HQ mode Approx 43 min SP mode Approx 65 min LP mode Approx 121 min VN 240 32 MB VN 240PC 32 MB HQ mode Approx 88 min SP mode Approx 133 min LP mode Approx 245 min VN 480 64 MB VN 480PC 64 MB HQ mode Approx 177 min SP mode Approx 267 min LP mode Approx 493 min Microphone Electret Condenser Microphone monaural Speaker Built in 28 mm round dynamic speaker Maximum power 120 mW Earphone jack monaural Microphone jack monaural Power supply 3 5 mm diameter impedance 8 Q 3 5 mm diameter impedance 2 kQ Two AAA LRO3 or R03 batteries or Two Ni MH rechargeable batteries Alkaline batteries About 25 hours Ni MH rechargeable batteries About 19 hours Continuous battery use time Dimensions 99 L x 39 W x 21 5 T mm Weight VN 120 VN 240 VN 480 66 5 g including batteries VN 120PC VN 240PC VN 480PC 68 g including batteries Battery life is measured by Olympus It varies greatly according to the type of batteries use
20. terference by one or more of the following measures Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is con nected e Consult the dealer or an experienced radio TV technician for help Canadian RFI This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Commu nications Cet apparail numerique ne depasse pas les limites de Categorie B pour les emissions de bruit radio emanant d appareils numeriques tel que prevu dans les Reglements sur I Interference Radio du Department Canadian des Communications CE mark indicates that this prod Il marchio CE indica che questo uct complies with the European re prodotto conforme alle norme della quirements for safety health envi comunit europea per quanto ronment and customer protection riguarda la sicurezza la salute Lindication CE signfie que ce l ambiente e la protezione del produit est conforme aux exigences consumatore concemant la s curit la sant La marca CE indica que este producto l environnement et la protection du se encuentra de conformidad con las consommateur exigencias europeas sobre seguridad qa Das CE Zeichen best tigt die salud medio ambiente y protecci n a
21. top mode EAR rs p General Precautions Read this manual carefully to ensure that you know how to operate it safely and correctly Keep this manual in an easily accessible location for future reference The warning symbols indicate important safety related information To protect yourself and oth ers from personal injury or damage to property it is essential that you always read the warnings and information provided Warning regarding data loss Recorded content in memory may be destroyed or erased by operating mistakes unit malfunction or during repair work For important recorded content we recommend you to write it down somewhere for VN 120 VN 240 VN 480 or make a back up by downloading to a PC for VN 120PC VN 240PC VN 480PC For safe And Correct Usage Do not leave the recorder in hot humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer Do not store the recorder in places exposed to excessive moisture or dust e Do not use organic solvents such as alcohol and lacquer thinner to clean the unit Do not place the recorder on top of or near electric appliances such as TVs or refrigera tors e Avoid sand or dirt These can cause irreparable damage e Avoid strong vibrations or shocks e Do not disassemble repair or modify the unit yourself Do not operate the unit while operating a vehicle such as a bicycle motorcycle or go cart e Keep the unit
22. umber lamp flashes Recording time Remaining recording time REMAIN To resume recording Press the REC button again m gt Recording will resume at the point of interruption Notes e If FULL appears on the display you cannot record in the selected folder In such a case erase unnecessary files or download to PC VN 120PC VN 240PC VN 480PC If the recorder is placed directly on a table when recording a meeting it tends to pick up table vibrations Put a notebook or other item between the table and the recorder for clearer recording e Even if you press the DISPLAY button the display will not change to current recording time if the remaining recording time is 5 minutes or less When remaining recording time falls to 1 minute or less the Recording playing lamp flashes red e The recorder will enter Stop mode if it has been left paused for 10 minutes or longer e In case of difficult acoustic conditions or low speaker s voice recording in HQ or SP is recommended Also usage of an external microphone sold separately could improve the quality of recordings LCD Display Information You can select an option for the display of the recorder This help review and confirm different recorder settings and file information State of the Operation Display recorder While in Stop Press and hold The total number of files recorded in the folder mode the STOP button and remaining recording ti
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