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Handspring Visor Pro Handheld

1. r BBL OO j 4 PP gt ipp o EE IRB Fler dy S S Ge i 7 i h i U IV J W e X L YY Mmm Wh 7 Bee Page 38 Entering Data in Your Handheld Writing capital letters You make capital letters with the same stroke shapes as the basic alphabet characters To make capital letters you must first shift to caps just as you press the Shift key on a keyboard and then write the character strokes Note Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record by tapping New or a blank line To draw the first letter of a word as a capital letter m Use the Caps Shift stroke Caps Shift Tip When Caps Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Caps Shift backspace will cancel it Caps Shift To enter only capital letters Caps Lock m Use the Caps Lock stroke Lock Tip When Caps Lock is active an underlined up arrow symbol appears in the lower right corner of the handheld screen To return to lowercase make the Caps Shift stroke caps Lock Writing numbers Writing numbers with Graffiti writing is similar to writing letters of the alphabet except that you make the character strokes on the right hand side numbe
2. HotSync Controls Local Setup Modem Setup Both Setups Local Setup Serial Port Settings Check for handheld connection using Status Modem Setup prepares this computer to HotSync with a remote modem equipped handheld using the serial port specified below e Speed As fast as possible 2 Port Handspring USB Modem Setup Modem U S Robotics Sportster Port Handspring USB J Modem Speaker On or Port Speaker Identifies the modem type or manufacturer Refer to your modem manual or face plate for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic If you chose Custom from the Modem pop up menu a Custom field appears Use this field to enter a custom modem setup string Identifies the port for your computer modem Turns the computer modem speaker on or off If you re having trouble connecting turn on the modem speaker to make sure that it is responding to incoming calls 8 Close the HotSync Software Setup dialog box Chapter 8 Page 201 Preparing your handheld There are a few steps you must perform to prepare your handheld for a modem HotSync operation To prepare your handheld for a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap Modem HotSync Arthur Manzi Last HotSync 5 10
3. Write in Graffiti area See Using Graffiti writing to enter data in Chapter 2 for more information Chapter 1 Page 27 Onscreen keyboard When you create or edit a record in an application such as Address you can open the onscreen alphabetic and numeric keyboards to enter data Tap here for Tap here for alphabetic keyboard numeric keyboard After a keyboard is open you can tap to open any of the other keyboards including the international keyboard See Using the onscreen keyboard in Chapter 2 for more information Note You cannot enter Graffiti characters while using the onscreen keyboard tab oe e ee Llo CT Caps lock cap 2 x lt v b n m 49 shift space Caps shift Tap here to display alphabetic keyboard Numeric International 1 Backspace Carriage return a a a a ala e slile j l lelel fil L leli cl l lal l la al er shift space _ d abe Tap here to display international keyboard Tap here to display numeric keyboard Page 28 Introduction to Your Visor Handheld Using Palm Desktop software If you have new records you want to add to your handheld and prefer to use the computer keyboard rather than the onscreen keyboard enter the data in Palm Desktop software or the PIM you have installed to use with your handheld After the information is in Palm
4. 2 Tap the setting you want to use Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handheld To select the time date week start and numbers format 1 Tap the Time pick list and select a format 2 Tap the Date pick list and select a format 3 Tap the Week starts pick list and select whether you want the first day of the week to be Sunday or Monday Chapter 9 Page 215 Note This setting controls the Day Week Month Year and List views in Date Book Plus and all other aspects of your handheld that display a calendar 4 Tap the Numbers pick list and select formats for the decimal point and thousands separator General preferences The General Preferences screen enables you to set the time date auto shutoff interval the beam receive feature and sounds for your handheld See Chapter 1 for information on setting the time and date Auto off delay Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity This feature helps conserve battery power in case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish viewing information on the screen increase the auto off setting To set the Auto off delay 1 Tap the Auto off pick list 2 Tap the setting you want to use for the automatic shutoff feature
5. Page 261 Idle timeout of ISP or server connection 225 Ignoring e mail See Filters for e mail Importing data 29 45 46 Inbox 180 Infrared HotSync operations 197 200 port 197 requirements for computer 197 Infrared port See IR port Installing applications 52 55 conduit to install applications 196 Desktop software 32 Mail See Mail desktop configuration International characters Graffiti writing 42 onscreen keyboard 44 IP address 224 226 IR port 17 See also Beaming information IR See Infrared Items See To Do List or Expense K Keyboard computer 45 onscreen 21 44 209 L Letters font style 96 Graffiti 35 38 onscreen keyboard 44 Linking with desktop software See HotSync List Date Book Plus view 115 List in Applications Launcher 51 Locking handheld with a password 60 209 231 records See Security Login scripts 227 253 Looking up Address Book data to add to other records 88 89 scrolling in Address List 84 to add to e mail addresses 171 172 Looking up See Finding Lost handheld contact for 130 Lost records 244 M Mail address lookup 171 172 attachments 183 BCC blind carbon copy 172 174 closing 167 confirm delivery 172 175 confirm read 172 175 creating 168 170 deleting e mail 179 draft e mail 177 editing unsent e mail 176 filing e mail 178 filtering options 182 187 folders 180 menus 188 opening 166 overview 165 166 priority of delivery 172 173 purging d
6. Indicates the current value is entered in milliliters When you tap this button after tapping another unit of measure it converts the value to milliliters Indicates the current value is entered in liters When you tap this button after tapping another unit of measure it converts the value to liters Page 152 Application Specific Tasks Indicates the current value is entered in cubic inches When you tap this button after tapping another unit of measure it converts the value to cubic inches dp Indicates the current value is entered in cubic feet When you tap this button after tapping another unit of measure it converts the value to cubic feet amp Indicates the current value is entered in cubic meters When you tap this button after tapping another unit of measure it converts the value to cubic meters Creating a custom view Youcan modify any existing Advanced Calculator view to create your own view While customizing a view you can change the button names as well as the button definitions To create a custom view From the Advanced Calculator screen tap the Menu icon amp Tap Program and then tap Export Tap the pick list and select the view you want to modify Tap Export and then tap OK Tap Done Sy ol eee Ne In Memo Pad open the memo containing the definition you selected in step 3 7 Modify the definition and then tap Done 8 From the Advanced Calculator screen tap the Menu icon
7. Looking up Address records When working with Address the buttons on the front panel of the handheld makes it easy to navigate among your address entries In the Address list screen the scroll buttons move up or down an entire screen of records If you hold down a scroll button you accelerate the scrolling and display every third screen In the Address View screen the scroll buttons move to the previous or next address record From the top of the Address list the top scroll button opens the Fast Lookup screen You can also use the Address Look Up feature to quickly scroll to any of your Address entries Page 84 Common Tasks To use the Look Up line to find an Address record 1 2 3 Display the Address list screen Enter the first letter of the name you want to find Abrams Liz 650 454 6121 vy Adams Ben 408 772 1900 4 Beckman Rachel 510 532 0746 Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 516 626 1424 Cain Cath 650 235 6222 Vy Carpenter Joan Carter Melanie Chu Byron 213 343 9801 Vy Conner Sandy 301 933 6833 4 z Look Up line The list scrolls to the first entry that begins with that letter If you write another letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Smith If you sort the list by company name the Look Up feature scrol
8. ss ssssssssississsssiesiesisstsstesiesteenieniesrssrenteseeses 92 Hiding and masking private records sssssssssssisssseesiesisssessesse 92 Attaching Note Sien n oa a E ES ie AEE A E EE 95 Choosing fontsssnusisonaiane ne en n e e aE 96 Chapter 6 Application Specific Tasks sssescessssseesseseeeeseseeeees 97 Date BOOK EE AE A EA EE AREE E A E eE ATAeeA i 98 Scheduling an evet wo cece enasi aai 98 Rescheduling an event c ccccccceccseseseseseeneneesssnessseseeenenecasaes 102 Setting an alarm for an event oo eee eects este ce teens te eeeees 102 Scheduling repeating or continuous events u 103 Changing the Date Book view cccccece cece tees ceeeeeeeneeenees 106 Working in Week View cccccccccccneseseseensesesescsensneeeseseneess 106 Working in Month View ccccccccccceseseesee cesses ceceseseeenecenaes 108 Working in Agenda View c ccccce sce ceceeeeseecececeseseneneceeaes 108 Spotting event Conflicts oe cece cece teeeee tees ceneeeeeneneeaes 109 Date Book Menus ai E e dace sen aaas depos kaeahdevasa ve 110 Date Book Plus seen elise eee rede as 113 Working in Week View with Text cccccc cece cece eeees 113 Working in Year View oo ccc essere nesesesesens nesses 114 Working in List View cc cece ceceeeceeecececenesenetecanaes 115 Working with floating events ccc ccc cece ceeeeeeeneceeees 115 Working with To Do items 0 cece cece cece ceeeeeneneeenens 117 Using the Daily Journal 00 0 cc
9. Abrams Liz 650 454 6121 Adams Ben 408 772 1900 Beckman Rachel 510 532 0746 Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 516 626 1424 Cain Cath 650 235 6222 1 Carpenter Joan 71 94 1543 1 Carter Melanie 212 395 6277 W Chu Byron 213 343 9801 Conner Sandy 301 933 6833 5 Tap Add The name you selected along with the other information associated with it is pasted into the record you selected in step 1 Phone Lookup tips Write the Graffiti Command stroke L to activate the Phone Lookup feature You can also activate it in the following circumstances m While entering text For example to insert the full name and phone number for someone with the last name Williams write the Graffiti characters for Wi and then the Phone Lookup Command stroke L Assuming you have only one Address record that begins with Wi your handheld inserts the full name Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi m For selected text Drag to highlight the text and then write the Phone Lookup Command stroke L Your handheld replaces the selected text and adds the name and its associated information Chapter 5 Page 89 Looking up names to add to expense records In Expense Lookup displays the names in your Addre
10. Page 68 Overview of Basic Applications Calculator A Calculator enables you to perform addition subtraction multiplication division and a variety of advanced math and scientific calculations In Calculator you can do the following m Select a view to perform specific types of calculations including math trigonometry finance logic statistics weight temp length area and volume Store and retrieve values Display the last series of calculations which is useful for confirming a series of chain calculations Create a custom view with the buttons you use most often Switch to basic mode to perform simple calculations To open Calculator m Tap the Calculator icon next to the Graffiti writing area Flot w Degrees Chapter 4 Page 69 CityTime es CityTime helps you keep track of the time anywhere around the globe In CityTime you can do the following Select a home city as a point of reference m Display the day and time in four other cities simultaneously m Add a definition for any city that isn t in the default list m Display sunrise and sunset information for your home city To open CityTime 1 Tap the Applications icon 2 Tap the CityTime icon amp CityTime San Francisco 5 54 pro w Hew York London Tokyo Pai Th 9 54 am Th 2 54 am Page 70 Overview of Basic Applications Expense Expense lets you keep track of your expenses In Expense y
11. Recent Calculations 86 666667 86 666667 10 833333 3 After you finish reviewing the calculations tap OK Using the Advanced Calculator mode The Advanced Calculator screen consists of three regions Each region performs a different function to help you perform a variety of calculations Tap here to change views View specific buttons M change with view Primary buttons available in all views Chapter 6 Page 143 Using the Advanced Calculator buttons In addition to most of the Basic Calculator buttons the Primary buttons are available in all the Advanced Calculator views The remaining buttons are available only in specific views The information that follows provides an overview of the Advanced Calculator functions For more detailed information and instructions visit the website www radiks net rhuebner parendoc html Primary buttons cf 6 606 D Clears the entire calculation and enables you to begin a fresh calculation Clears the last digit you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Enters an exponent symbol in the calculation Opens the Constants dialog box where you can select a constant to include in the calculation Opens the Store in which memory dialog box where you can select the memory bank in which you want to store the
12. m Darren Beck Code City www codecity com au E Rick Huebner www probe net rhuebner index html Page 256 Index A Accented characters Graffiti writing 42 onscreen keyboard 44 Add on applications 52 56 Address Fast Lookup 85 87 Address Book If Found Call entry 130 adding custom fields 134 business card for beaming 189 categorizing records 81 conduit for synchronizing 196 creating records 73 129 130 deleting records 76 Dialing Preferences 133 displaying category 133 displaying data in the Address List 132 finding records 84 85 fonts 96 menus 132 notes for records 95 opening 66 overview 66 pressing button to beam information 191 private records 92 sorting records 91 Alarm preset 112 124 reminder 124 setting 102 sound 112 124 216 242 for untimed events 103 Alphabet Graffiti writing 38 onscreen keyboard 21 28 Anniversaries See Repeating events Application buttons 14 22 65 66 67 68 191 208 Applications Address Book 66 beaming 189 190 Calculator 69 categories 49 50 CityTime 70 Date Book 64 Expense 71 font style 96 installing 52 55 Memo Pad 68 opening 23 preferences for 52 removing 55 security 58 size in kilobytes 252 To Do List 67 version of 252 viewing as icons 51 viewing as list 51 See also Add on applications Applications Launcher 22 23 49 51 Appointments See Date Book Archive files saving deleted records 76 saving purged
13. 2 Tap the Menu icon amp 3 Tap Options and then tap Preferences Address Book Preferences O Remember last category ff Enable Fast Lookup List By Memo Preferences Li Last Hame First Hame Sort by s Alphabetic Address Memo Pad 4 Do one of the following Address Tap the setting you want Memo Pad Tap the Sort by pick list and select Alphabetic or Manual 5 Tap OK To sort the Memo list manually tap and drag a memo to a new location in the list Note To make the list of your memos appear in Palm Desktop software as you manually sorted it on your handheld open Memo Pad in Palm Desktop software and click List by Then select Order on handheld Chapter 5 Page 91 Making records private In all basic applications except Mail and Expense you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide or mask all private records See Security in Chapter 3 for more information Hiding and masking private records You can hide records that you mark as private When you hide records they do not appear anywhere in the application When you mask records a visual placeholder appears where the record would normally appear If you define a password you must enter it to display private records To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check b
14. 30 seconds 1 minute 2 minutes or 3 minutes Preferences w General Set Time Set Date Auto off after w 2 minutes System Sound w High Alarm Sound w High Game Sound w High Beam Receive w Off System alarm and game sounds Your handheld uses a variety of sounds The System Alarm and Game Sound settings enable you to turn the sounds on or off and to adjust the volume level Page 216 Setting Preferences for Your Handheld To set the system and alarm sounds 1 Tap the System Sound pick list and select the sound level Note When you turn off the System Sounds you also turn off the chime tones associated with the HotSync operation 2 Tap the Alarm Sound pick list and select the sound level 3 Tap the Game Sound pick list and select the sound level Note The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting Network preferences and TCP IP software Network Preferences let you set a password telephone number DNS number IP address as well as create a login script for remote connections You will need to set your Network Preferences and TCP IP settings to use a VisorPhone or a Springboard modem module with your handheld You can use a preset service template for your ISP or dial in server and edit save and reuse settings Or you can create your own service template The Network Preferences
15. Opening applications in Chapter 1 for details Switching between applications When working in any application tap the Applications icon or press an application button on the front panel of your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it when you return to that application Categorizing applications The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher You can assign an application to a category and then display a single category or all your applications Chapter 3 Page 49 To categorize an application 1 Tap the Applications icon 2 Tap the Menu icon G 3 Tap App and then tap Category 4 Tap the pick list next to each application to select a category Category Address w Main Calc w Main CityTime Y Unfiled Date Book Y Main Date Book Y Unfiled Expense w Main Graffiti Y Unfiled w System w Main MemoPad Y Main Tip To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Tap OK 5 Tap Done To display applications by category 1 Tap the Applications icon 2 Do one of the following Tap the Applications icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and se lect the category you want
16. Using menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Memo list or an individual memo Record menus EEZ Edit Options Beam Category EEZ Edit Options New Memo N Delete Memo D Beam Memo B Memo list Memo screen Options menus Options Font oF Preferences sR Security eH About Memo Pad Options M Font oF Phone Lookup L About Memo Pad i Memo screen Memo list Preferences Displays the Memo Preferences dialog box where you define the sort order for memos About Memo Pad Shows version information for Memo Pad Chapter 6 Page 141 Calculator Calculator includes two operating modes Basic and Advanced In Basic mode you can perform simple mathematical calculations In Advanced mode you can access scientific functions and perform sophisticated math calculations This section explains how to select the operating mode and use the buttons and menu options available in each mode Selecting the Calculator mode The Change Mode dialog enables you to choose whether you want to work in Basic Calculator mode or Advanced Calculator mode You can change modes at any time To select the Calculator mode 1 Tap the Calculator icon next to the Graffiti writing area 2 Tap the Menu icon 3 Tap Options and then tap Change Mode 4 Tap Basic or Advanced as the mode 5 T
17. s easy to keep track of the best time to reach your business associates friends and family in far away places Note CityTime does not automatically update the current time for Daylight Savings Time Setting your home city The home city serves as a point of reference for your other city selections The information displayed for all the other cities is based on the day and time in your home city When you use CityTime for the first time or when your travel or move to another city make sure you set your home city location Setting your home city location ensures that CityTime displays accurate information for the other cities your select To set your home city 1 Tap the Applications icon 2 Tap the CityTime icon 3 3 Tap the Menu icon G 4 Tap Options and then tap Select Home City 5 Tap the Home City pick list and select the city closest to where you are located Tip If a nearby city isn t in the list you can use the Edit Cities command to add anew city to the list See Adding cities later in this section for details 6 Tap OK Chapter 6 Page 155 Selecting remote cities In addition to your home city you can display the day and time for four other cities anywhere around the globe These other cities are called remote cities To set your remote cities 1 Tap a pick list in the lower part of the CityTime screen and select the city closest to the city you want to display CityTime San
18. All messages will be syn Filter Retrieve All High Priority chronized between the ini Gondheld end tha remote options w Ignore Messages Containing email system To a Bs From Subj Ignoring or receiving e mail The first step in establishing a special filter is to determine whether you want to ignore or retrieve e mail that matches the information you specify To define whether to ignore or receive e mail m Tap the pick list in the center of the HotSync Options dialog box and select one of the following settings HotSync Options Li HotSync Options Li Settings for w Local HotSync a gt Settings for w Local HotSync CREZEN F Retrieve All High Priority amp Retrieve All High Priority Iqnore Messages Containing Tap here Retrieve Only Msgs Containing w Ignore Messages Containing Truncate Select Filter option Ignore Tells your handheld to exclude the e mail Messages items that meet the criteria you define and Containing download all other e mail items during synchronization In general this filter downloads more e mail during synchronization because it blocks only one defined subset of e mail Page 184 Communicating Using Your Handheld Retrieve Tells your handheld to include only the Only Msgs e mail items that meet the criteria you Containing define and to ignore all other e mail items during synchronization This filter has the potential to block more e mail during synchronizat
19. Combining categories 84 Command buttons 21 Command equivalents Graffiti writing 24 Compressing Day view 111 123 Computer keyboard entering data with 29 Conduits for connecting to PIMs 32 for modem HotSync operations 203 for synchronizing applications 245 196 197 See also HotSync Confirming e mail 175 Conflicting events 109 Connecting service templates 224 to server or ISP 223 Connection preferences 210 Contact information See Address Book Continuous events changing 104 deleting from Date Book 76 104 scheduling 103 Contrast Control 15 Copying text 75 Country default setting 215 Cover 16 Cradle connecting to computer 17 18 for local HotSync operations 78 79 serial 18 USB 18 Page 258 Creating Address Book entries 129 130 categories 49 50 82 83 currency symbols 161 custom fields in Address Book 134 Date Book events 98 e mail 168 170 Expense items 158 memos 140 notes for records 95 records 73 To Do List items 135 Currency default 163 defining 161 for Expense items 160 Current date 31 244 Current time 22 displaying in Date Book 106 setting 30 Customizing categories 83 currencies and symbols 161 fields in Address Book 134 HotSync settings 196 See also Preferences Cutting text 75 Cycling through views 65 66 67 68 D Daily calendar 98 102 events See Repeating events Journal 118 Data entry See Entering data transfer See HotSync transmitting to other handhelds See Beaming infor
20. Hi Melanie Just wanted to confirm our lunch meeting for 12 30 on Thursday Tapto edit item o 3 Tap Edit 4 Enter your changes then either save the e mail item again as a draft or tap Send to move the item to your Outbox folder Filing e mail Your handheld can store e mail you receive or create in the Filed folder The contents of this folder do not automatically synchronize with your desktop E Mail application during a HotSync operation Your handheld however stores a backup copy of the Filed folder on your computer hard disk To file e mail 1 Open an e mail item 2 Tap the Menu icon G 3 Tap Message and then tap File 4 Tap No to save the e mail item and move it to the Filed folder or tap Yes to file the item and keep a copy in the Inbox To remove e mail from the Filed folder 1 In the Message list tap Filed from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Edit to display and modify the item Tip After you display and modify the e mail item you can send it save it as a draft or return it to the Filed folder Page 178 Communicating Using Your Handheld Deleting e mail Your handheld stores deleted e mail in the Deleted folder until you perform the next HotSync operation If you delete an e mail item from the handheld it is also deleted from your desktop E Mail application when you perform the next HotSync operation
21. Sorting the Message list You can sort e mail items by the date sent by sender or by subject Note High priority e mail items always appear first no matter how you sort the list To sort the Message list 1 In the Message list tap Show 2 Tap the Sort by pick list and select one of the following options Date Sorts e mail by date and displays the most recent e mail item at the top of the screen Sender Sorts e mail by the sender s user name and displays items in ascending alphabetical order based on the first word of the From field Subject Sorts e mail by the subject and displays items in ascending alphabetical order based on the first word of the Subj field 3 Tap OK Chapter 7 Page 181 HotSync options HotSync options enable you to manage your e mail more effectively by selecting which e mail items download when you synchronize your computer and your handheld You can define different settings for local and remote synchronization For example you may want to download all of your e mail during local synchronization and only urgent e mail during remote synchronization Once defined your handheld determines if synchronization is occurring locally or remotely and uses the appropriate settings for the HotSync operation Note The default setting is All So if your e mail Inbox has lots of messages syncrhonization could be time consuming To open the HotSync Options dialog box 1 Tap the Menu icon
22. Tap Details Details Speed w 57 600 bps Flow Cth Automatic Init String 7 Enter the initialization string appropriate for the modem attached to your handheld 8 Tap OK twice to return to the Connection Preferences screen Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time You can recalibrate your screen after a hard reset or if your digitizer drifts Page 214 Setting Preferences for Your Handheld Formats preferences Use the Formats Preferences screen to set the country default and the display format of the dates times and numbers on your handheld Country default The country default sets date time week start day and number conventions based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix All your handheld applications use the Country default settings You can however customize your own preferences See the Time date week start and numbers formats section later in this chapter To set the country default 1 Tap the country name pick list ecu Formats Preset to w United States z w HH MM amprm 10 44 am zv MDY 7 24 02 Jul 24 2002 Week starts w Sunday Numbers w 1 000 00
23. and then tap Purge Deleted 3 Tap Yes Note You cannot restore e mail items after you purge them Message list options Message list options enable you to manage the way the Message list displays information Folders Your handheld provides folders for categorizing your mail The Message list displays the e mail items in the folder you select To select a folder 1 Tap the pick list in the upper right corner to open the list of folders Inbox Contains the e mail from your desktop E Mail application Inbox minus any that you have excluded using filtering options See Creating special filters later in this chapter Outbox Contains the e mail you created and sent on the handheld since the last HotSync operation Deleted Contains the e mail you deleted since the last HotSync operation Filed Contains the e mail you want to store on the handheld Draft Contains the e mail you created using the handheld but are not yet ready to send 2 Select the folder you want to display in the Message list screen Page 180 Communicating Using Your Handheld Date column The Date column is optional in the Message list By default the Date column is hidden to increase the available screen space To show the Date column 1 In the Message list tap Show ben_adams netc Package sent Show Options Li Sortby w Date X Show Date Ta Sinus 2 Tap the Show Date check box to select it 3 Tap OK
24. 00 11 23 pm using Direct USB Serial Modem 4 Tap the pick list below the HotSync icon and select Standard Modem 5 Tap the Enter Phone field Phone Setup Li O Dial prefix m O Disable call waiting 1170 O Use calling card 6 Enter the telephone number to access the modem connected to your computer 7 Ifneeded enter a dial prefix such as 9 to access an outside line and then tap the Dial Prefix check box Tip You can enter a comma in the field to introduce a pause in the dialing sequence Each comma equals a two second pause Page 202 Advanced HotSync Operations 8 Ifthe phone line you re using for the handheld has Call Waiting select the Disable call waiting check box to avoid an interruption during the modem HotSync operation 9 If you want to use a calling card to place the call select the check box and enter the calling card number 10 Tap OK 11 Tap the Menu icon G 12 Tap Options and then tap Modem Setup 13 Enter the settings See Network preferences and TCP IP software in Chapter 9 for more information Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and or applications synchronize during a modem HotSync operation You can use these settings to minimize the time required to synchronize data with a Springboard modem To change the Conduit Setup for a modem HotSync operation
25. 1 Tap the Applications icon 2 Tap the HotSync icon G 3 Tap the Menu icon G 4 Tap Options and then tap Conduit Setup 5 Tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation The default setting is to synchronize all files Conduit Setup Li Select the conduits to run during Modem HotSync Address Apps Cale Date Book MExpense HardBall MHotSync Note Applications that do not have a database such as games do not synchronize even if you select the item in the Conduit Setup dialog box 6 Tap OK Chapter 8 Page 203 Performing a HotSync operation via a modem After you prepare your computer and your handheld and select your Conduit Setup options you are ready to perform a modem HotSync operation To perform a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Modem icon to dial the Palm Desktop modem and synchronize the applications 4 Wait for the HotSync operation to finish If you have any problems conducting a successful HotSync operation see Appendix B Arthur Manzi Last HotSync 5 22 00 3 31 pm using Direct USB Serial Modem D w Standard Modem if Creating a user profile If you need to configure several Palm OS handhelds with specific information such as a company phone list before distributing them to their actual user
26. 23 e mail addresses 171 172 information in applications 84 90 phone numbers 88 89 using the Find application 87 Floating events 115 Folders for e mail 180 Fonts 96 Formats preferences 215 Frozen handheld 242 G Games 55 217 General preferences alarm sounds 216 auto off delay 216 system sounds 216 Glossary See Graffiti ShortCuts Graffiti accented characters 42 alphabet 35 38 basic concepts 35 capital letters 39 Command stroke 25 defined 26 Giraffe game for practicing 55 how to write characters 36 menu commands 24 moving the cursor 43 numbers 39 online Help 75 208 problems using 243 punctuation marks 40 ShortCuts for entering data 43 232 233 symbols 41 tips 37 writing 35 44 writing area 14 36 Handheld contrast control 15 cover 16 Hard reset 238 Header information e mail 167 170 Help Graffiti 75 online tips 25 Hiding records 92 See also Private records High Priority e mail filter 186 HotSync buttons preferences 210 conduits for synchronizing applications 196 197 customizing 196 defined 78 first time operation 78 80 204 205 for managing desktop E Mail 166 HotSync Manager 78 IR operation 197 200 local operation 79 246 modem operation 195 200 204 247 248 operations using IR port 197 200 options for filtering e mail 182 187 problems with 245 248 setting options 193 195 for synchronizing data 31 Icons alarm 102 application 21 51 note 95 online Tips 25 onscreen 243 repeating event 104
27. Currency 5 w None Dew GH 2 Tap each Currency pick list and select the country whose currency you want to display on that line 3 Tap OK to close the Select Currencies dialog box 4 Tap OK Defining a custom currency symbol If the currency you want to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon G 2 Tap Options and then tap Custom Currencies 3 Tap one of the four Country boxes Custom Currencies Create your own custom currencies by tapping on the country name below Tap a Country box 4 Enter the name of the country and the symbol that you want to appear in Expense Currency Properties Country Symbol Chapter 6 Page 161 5 Tap OK to close the Currency Properties dialog box 6 Tap OK Note If you want to use your custom currency symbol as the default for all Expense items select the symbol in the Preferences dialog box If you want to use your custom currency symbol only for a particular Expense item select the symbol in the Receipt Details dialog box associated with that item Show Options Show Options define the sort order and other settings that relate to your Expense items To open the Show Options dialog box 1 In the Expense list tap Show 2 Select any of the options 4 14 Taxi 20 00 4 14 Lunch Show Options i 4 14 Hotel 4 14 Car
28. Do item 1 Inthe Details dialog box tap No Date to open the Due Date pick list To Do Item Details Priority BJ 2 3 4 5 Category w Unfiled Due Date w No Date Tap here Private O 2 Tap the date that you want to assign the item Today Assigns the current date Tomorrow Assigns tomorrow s date One week later Assigns the date exactly one week from the current date No Date Removes the due date from the item Choose date Opens the date selector where you can choose any date that you want for the item 3 Tap OK Tip If you turn on the Show Due Dates option in the To Do Show options dialog you can tap directly on the due date in the To Do list to open the pick list shown in step 2 Chapter 6 Page 137 To Do Show Options The Show Options dialog box enables you to control the appearance of the To Do list screen To change the Show Options settings 1 In To Do list screen tap Show To Do Preferences Li Sortby w Priority Due Date W Show Completed Items O Show Only Due Items O Record Completion Date O Show Due Dates Show Priorities O Show Categories 2 Select any of the following settings Show Displays your completed items in the To Do Completed list screen If you turn off this setting your To Items Do items disappear from the list when you complete check them Items that no longer appear on the list because you turn off this setting have not been deleted They
29. Do one of the following To change the password enter the new password and tap OK To delete the password tap Delete Password Enter new password or tap the Delete button to remove your current password Locking your handheld You can also lock your handheld so that you need to enter your password to operate it Important If you lock your handheld you must enter the exact password to re activate your handheld If you forget the password you need to perform a hard reset to resume using your handheld Performing a hard reset deletes all the records in your handheld however you can restore all previously synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for details To lock your handheld with a password 1 Assign a password 2 Tap Lock amp Turn Off Security Current Privacy w Show Records System Lockout D This feature turns off your handheld computer and prevents others from using it without the password Entering the password the next time you turn on your handheld will Tap Lock amp unlockit Turn Off 3 Tap Off amp Lock 4 To start your handheld turn it on and then enter the password Password F Page 60 Managing Your Applications Recovering from a forgotten password If you did not activate the Off amp Lock feature and you forget your password you can delete the password from your handheld Deleting a forgotten p
30. Events O Show Daily Repeating Evts m Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts m Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling m Month View settings These check boxes apply to the Month View of the Date Book You can activate any or all of these settings to show that you have Timed Untimed or Daily Repeating events in the Month View only Chapter 6 Page 111 Preferences Start Time End Time O Alarm Preset Alarm Sound w Alert Remind Me w 3 Times Play Every w 10 minutes m Start End Time Defines the start and end times for Date Book screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down m Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Alarm Sound Sets the tone of the alarm Remind Me Defines how many times the alarm sounds The choices are Once Twice 3 Times 5 Times and 10 Times m Play Every Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minu
31. Expense Any changes you make in the Buttons Preferences screen become effective immediately you do not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Applications Launcher To change the Buttons preferences 1 Tap the pick list next to the button you want to re assign Preferences Buttons Select an application to customize each button 6 w Date Book w Memo Pod Tap arrow to Q w Address show pick list a ToDo List 2 Tap the application that you want to assign to the button Tip To restore all of the buttons to their factory settings tap Default Pen preferences The Buttons Preferences screen enables you to change the assignment of the full screen pen stroke By default the full screen pen stroke activates Graffiti Help Page 208 Setting Preferences for Your Handheld Memo 1 of 1 Graffiti gt N2BHSTEMIs S A Yv Drag to top of screen To change the Pen preferences 1 Tap Pen Select a feature you can access by dragging your pen from the writing area to the top of the screen w Graffiti Help 2 Tap the pick list and select one of the following settings for the full screen pen stroke Backlight Keyboard Graffiti Help Turn Off amp Lock Beam Data 3 Tap OK Turns on the backlight on your handheld Opens the onscreen keyboard
32. Handspring web site at http www hand spring com support ug_warranties jhtml If you would like a copy of these materials mailed to you or if you have any questions please contact Handspring Customer Sup port The information included on this web site sets forth Handspring s sole and complete warranty and software licensing obligations with respect to your Handspring product Use of the product indicates your acceptance of the terms of the warranty and the End User License Agreement FCC Statement This device complies with part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off
33. Important Always use the point of the stylus for tapping or making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen With your handheld turned on you can tap the handheld screen to perform many operations such as the following m Open applications Choose menu commands Initiate a global Find operation Select options in dialog boxes Open the onscreen keyboards Just as you can drag the mouse to select text or move objects on your computer you can also drag the stylus to select text You can also use the stylus to drag the slider of any scroll bar Page 20 Introduction to Your Visor Handheld Elements of the handheld interface GIZI Edit Options Menu Pick list New Memo Delete Memo Beam Memo AN bar rD 7B i Details Connection type w PPP Idle timeout w Power Off DNS Check weal box IP Address Automatic Command buttons Icons 123 Check box Pick list Command Icons buttons Menu bar A set of commands that are specific to the application Not all applications have a menu bar Tap a button to perform a command Command buttons appear in dialog boxes and at the bottom of application screens Tap the icons to open applications menus Calculator and to find text anywhere in your data Q With the cursor in an input field tap the dot to activate the alphabetic keyboard With the cu
34. List adding Address Book data to records 88 89 categorizing records 80 125 139 checking off items 117 136 completed items 138 completion date 138 conduit for synchronizing 196 creating items in Date Book Plus 117 creating records 73 135 deleting records 76 due date 137 138 139 fonts 96 menus 139 notes for records 95 opening 67 overview 67 prioritizing records 135 139 private records 92 purging records 77 138 sorting records 91 viewing items in Date Book Plus 113 115 Today See Current date Tracking events 118 Transferring data See HotSync Transmitting data See Beaming information Troubleshooting Springboard module 251 Truncating e mail 187 Turning off handheld automatically 216 pen stroke for 209 problems with 242 Turning on handheld application buttons 14 displaying owner s name 231 power button 15 problems with 242 Cc ndoing actions 75 ninstalling Desktop software 57 nresponsive handheld 242 nsent e mail editing 176 ntimed events 98 101 103 pdating data See HotSync pgrading Desktop software 12 SB connector 17 port 18 User name for ISP 218 identifying handheld 231 User profiles 204 Gee E e e e Page 266 v Week with Text Date Book Plus view 113 Writing area 14 Writing See Entering data Vendor for Expense item 160 W Warm reset 238 Y Web sites 32 Week Date Book view 106 107 215 oo Pate Book Plus view 114 244 Page 267 Page 268
35. List and Memo Pad with the application buttons on the front panel of your handheld Tip When you press an application button on the front panel you have instant access to the selected application You don t even need to turn on your handheld first In addition to providing a way for you to open applications the Applications Launcher displays the current time battery level and application category Page 22 Introduction to Your Visor Handheld To open an application 1 Tap the Applications icon Address Cale City Time G amp G Date Book Date Book Expense G Graffiti HotSync Mail Go 6 Memo Pad Prefs Security 2 Tap the icon of the application that you want to open If you have many applications installed on your handheld tap the scroll bar to see all of your applications Tip Using menus To find an application quickly you can write the Graffiti character for the first letter of its name The Applications Launcher scrolls to the first application with a name that begins with that letter You can also assign application icons to different categories See Categorizing applications in Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of each application are illustrated in the section on that application in Chapter 4 The Edit menu is described in
36. Manzi Last HotSync 5 10 00 9 56 pm using Direct USB Serial Local w R to a PCHondheld Position your handheld s IR port within a couple of inches of your computer s infrared port Tap the HotSync icon to start the IR HotSync operation Returning to cradle HotSync operations It s easy to return to using the cradle for HotSync operations To return to cradle HotSync operations NDF FPF ON PF If needed connect the cradle to your computer Open Palm Desktop software From the HotSync menu choose Setup In the HotSync Controls tab select Enabled Click the Serial Port Settings tab Under Check for handheld connection using select Local Setup Under Local Setup select the port where your cradle is connected from the Port pop up menu Close the HotSync Software Setup dialog box Chapter 8 Page 199 The next time you want to perform a HotSync operation just press the HotSync button on the cradle You can leave the HotSync application on your handheld set to perform IR HotSync operations and still use the cradle This is useful if you perform HotSync operations with both your desktop computer and a laptop When you are in the office just place your handheld in the cradle and press the HotSync button When you travel you don t have to carry a cradle or cable Conducting a HotSync operation via modem You can use a modem such as the Springboard modem to synchronize your handheld when you are awa
37. Performing a warm reset enables you to uninstall a third party application that may be causing a problem To perform a warm reset 1 Hold down the Page Up button on the front panel of the handheld 2 While holding down the Page Up button use the reset tool or similar object without a sharp tip to gently press the reset button 3 When the system screen appears release the Page Up button Performing a hard reset With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem Note You can restore any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Hold down the power button on the front panel of the handheld 2 While holding down the power button use the reset tool or similar object without a sharp tip to gently press the reset button 3 When the system screen appears release the power button 4 Whena message appears on the handheld screen warning that you are about to erase all the data stored on your handheld do one of the following Press the top scroll button on the front panel of your handheld to complete the hard reset and display the Digitizer screen Press any other button to perform a soft reset Note With a hard reset the current date and time are retained Formats Preferences and other settings are restored to their factory default settings To
38. Rental 427 38 Sort by v Date Distance w Miles Show currency Sort by Enables you to sort expense items by date or type Distance Enables you to display Mileage entries in miles or kilometers Show currency Shows or hides the currency symbol in the Expense list 3 Tap OK Page 162 Application Specific Tasks Expense menus Expense menus are shown here for your reference and Expense features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu ideo Edit Options Delete Item D Purge WE Options menu Record Edit eats Preferences R Custom Currencies About Expense Preferences Preferences Li Use automatic fill when entering data Default Currency w m Use automatic fill Lets you select an expense type by writing the first letter of an expense type in the Graffiti writing area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE m Default currency Sets the default currency symbol for Expense About Expense Shows version information for Expense Chapter 6 Page 163 Page 164 Application Specific Tasks Chapter 7 Communicating Using Your Handheld The previous chapter described the features
39. You can switch among the three dialogs at any time to enter the exact text you need 5 After you finish tap Done to close the onscreen keyboard and place the text in the record Page 44 Entering Data in Your Handheld Using your computer keyboard If you have a lot of data to enter or prefer to use the computer keyboard you can use Palm Desktop software or any supported PIM to enter information You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld All the main applications on your handheld are available in Palm Desktop software and in most PIMs Refer to Palm Desktop online Help for more information on entering data on your computer Importing data If you have data stored in computer applications such as spreadsheets and databases you can transfer the data to your Visor handheld without having to key it in manually Save the data in one of the file formats listed below import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld You can import data from any of the following PIM personal information manager products Address Book Plus DateBook Pro DayMaker Dynodex Meeting Maker Now Contact Now Up to Date QuickDex TouchBase Pro Palm Desktop software can open Claris Organizer files directly you do not need to import them To import data from PIM product files you must export and
40. alarm would normally sound Blink for Sets how many minutes the LED blinks for Silent alarms The choices are 1 minute 3 minutes 5 minutes 10 minutes and 15 minutes Alarm Sound Sets the tone of the alarm Snooze Sound Sets the tone of the snooze alarm Remind Sound Sets the tone of the reminder alarm The reminder alarm sounds when the snooze alarm is not acknowledged Play Sound Defines how many tones the alarm emits before it stops The choices are Once Twice 3 Times 5 Times and 10 Times Repeat Alarm Defines how many times the alarm repeats when it is not acknowledged The choices are Once Twice 3 Times 5 Times 10 Times and 100 Times Every Defines how often the alarm sound repeats The choices are Minute 5 minutes 10 minutes and 30 minutes Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Page 124 Application Specific Tasks To Do Preferences To Do Preferences Show Categories O Unfiled O Business O Personal Priorities Displayed w 1 5 EY Show Priority O Show Completed Items O Show Undated Items E Show Dated Items 0 Doyis before Due Date m Show Categories Displays the To Do items in the categories you select m Priorities Displayed Displays To Do items with the selected priority level The choices are 1 only 1 2 1 3 1 4 and 1 5 m
41. and literal characters in your login script See Appendix C for more information To create a login script 1 Tap Script 2 Tap the End pick list Chapter 9 Page 227 Login Script w Send CR w Wait For Host Name w Send User ID w Send CR w Wait For Pa Send Password 7 End Tap here 3 Tap the command you want from the Command list If the command requires additional information a field appears to the right of it for you to enter the information The following commands are available Wait For Wait For Prompt Send Send CR Send User ID Tells your handheld to wait for specific characters from the TCP IP server before executing the next command Detects a challenge response prompt from the server and displays a dynamically generated challenge value When you enter the challenge value into your token card this generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar on the input line Transmits specific characters to the TCP IP server to which you are connecting Transmits a carriage return or LF character to the TCP IP server to which you are connecting Transmits the User ID information entered in the User ID field of the Network Preferences screen Send Transmits the password entered in the Password Password field of the Network Preferences screen If you did not enter a password this command prompts y
42. and on the user is encouraged to try to correct the interference by one or more of the following measures m Reorient or relocate the receiving antenna m Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected m Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all optional peripheral or host devices Failure to do so may violate FCC rules Caution Changes or modifications not covered in this manual must be approved in writing by the manufacturer s Regulatory Engineering Department Changes or modifications made without written approval may void the user s authority to operate this equipment Page 255 Responsible Party Handspring Inc 189 Bernardo Avenue Mountain View California 94043 5203 United States of America 650 230 5000 CE Canadian RFI Statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada Acknowledgments We would like to thank the following developers whose contributions were an integral part of the Handspring product E C E Steuart Dewar Pimlico Software Inc www gorilla haven org pimlico
43. between one or more Palm OS devices and Palm Desktop software To synchronize data you must connect your Visor handheld computer and Palm Desktop software either directly by placing your handheld in the cradle attached to your computer or using infrared communication or indirectly with a modem This chapter describes how to select HotSync options and perform a HotSync operation via the infrared port a modem or a network See Exchanging and updating data HotSync operations in Chapter 5 for information about performing your first and subsequent local HotSync operations Selecting HotSync setup options You can choose when you want HotSync Manager to run If necessary you can adjust the local and modem HotSync settings as well To set the HotSync options 1 Open Palm Desktop software 2 From the HotSync menu choose Setup O hot Sync Software Setup EB Hotsync Controls Serial Port Settings 2 CD HotSync Enabled Q Disabled Status HotSync is now using the Handspring USB This port cannot be used for printing faxing or AppleTalk networking while HotSync is enabled HotSync Options MI Enable HotSync software at system startup Show more detail in HotSync Log 3 Click the HotSync Controls tab and adjust the following options Chapter 8 Page 193 Enabled Disabled Enable HotSync software at system startup Show more detail in HotSync L
44. contrast settings on my handheld s m Charge the battery screen m Perform a soft reset Page 242 Troubleshooting Tips Tapping and writing problems Problem When I tap the buttons or screen icons it activates the wrong feature When I tap the Menu icon g nothing happens I can t get my handheld to recognize my handwriting Solution Calibrate the screen See Digitizer preferences in Chapter 9 Not all applications or screens have menus Try changing to a different application m For your handheld to recognize hand writing input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data in Chapter 2 m Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen m Write Graffiti strokes for letters in the left hand side and the strokes for numbers in the right hand side of the Graffiti writing area m Make sure that Graffiti is not shifted into extended or punctuation modes See Using Graffiti writing to enter data in Chapter 2 m See Graffiti tips in Chapter 2 for tips on increasing your accuracy when you write Graffiti characters Appendix B Page 243 Application problems Problem I tapped the Today button but it does not show the correct date I know I entered some records but they do not appear in the application Iam having problems listing memos the way I w
45. current value Advanced Calculator has ten memory banks Opens the Recall which memory dialog box where you can select the memory bank from which you want to recall a value Math buttons 00600 000 Squares the current value Calculates the value of x raised to the y power Calculates the value of a common base 10 antilogarithm Calculates the value of a natural base e antilogarithm Calculates the reciprocal of the current number Displays the integer portion of a decimal value Page 144 Application Specific Tasks 9890696 Calculates the square root of the current number Calculates the inverse of x to the y power Calculates the common base 10 logarithm Calculates the natural base e logarithm Displays the remainder of x y Displays the decimal portion of a decimal value Trigonometry buttons 060 000000000 Calculates the sine of the current number Calculates the cosine of the current number Calculates the tangent of the current number Calculates the hyperbolic sine of the current number Calculates the hyperbolic cosine of the current number Calculates the hyperbolic tangent of the current number Calculates the arc inverse sine of the current number Calculates the arc inverse cosine of the current number Calculates the arc inverse tangent of the current number Calculates the arc inverse hyperbolic sine of the current number Calculates the arc inverse hyperbolic cosine
46. extended character Symbol Shift Chapter 2 Page 41 TMIRICI TINMISIO fol Z CIETSTL HEMS Writing accented characters To create accented characters draw the stroke normally used to create the letter followed by an accent stroke Graffiti writing then adds the accent to the letter For example the following diagram shows the strokes required to draw an accented e Accent strokes a a a Using these accent strokes you can write the following accented letters A AS E RK FR E S aaaadaae ifiioodd6ouutiyyna Additional non English characters You can write the following characters in the lowercase alphabet mode without any special punctuation or shifting Cle Note You must write these non English characters in the left side of the Graffiti writing area Page 42 Entering Data in Your Handheld Navigation strokes In addition to character symbols Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications Command Stroke Move cursor right Move cursor left Previous field Address only Next Field Address only Open Address Record Address only Pa Graffiti ShortCuts Graffiti ShortCuts make entering commonly used words or phrases quick and easy ShortCuts are similar to the Glossary or Autotext features o
47. field Tap the Done button to return to the New Message screen Tap the name of the field to open New Message Tap to return to New Message screen To reply to an e mail item 1 Tap an e mail item in the Message list to display it onscreen 2 Tap Reply 3 Select whom you want to receive the reply Sender only All recipients or someone who didn t see the original e mail item Forward Reply Options Reply to EGLO An Forward amp Include original text O Comment original text 4 Select whether you want to include original text or comment original text 5 Tap OK 6 Enter the text of your reply Tip You have several options including setting the priority See Adding details to e mail items later in this chapter 7 Tap Send to place your reply in the Outbox Page 170 Communicating Using Your Handheld Looking up an address To identify the recipient of an e mail item you need to enter that person s e mail address You can do this either by entering the data directly into the field or by using the Look Up command to access the information in your Address list To look up an e mail address 1 Tap either the To or CC field name to expand it 2 Enter the first few letters of the last name of the person whose address you want to find 3 Tap Lookup 4 Ifthe letters you enter identify a unique listing from your Address list your handheld completes the address for y
48. for entering text characters Opens a series of screens that show the complete Graffiti character set Turns off and locks the handheld You must assign a password to lock the handheld When locked you need to enter the password to use your handheld Beams the current record to another Palm OS handheld Chapter 9 Page 209 HotSync buttons preferences The Buttons Preferences screen also enables you to associate different applications with the HotSync button on the cradle and the HotSync button on the optional Springboard modem Any changes that you make in the HotSync Buttons dialog box become effective immediately you do not have to change to a different screen or application To change the HotSync buttons preferences 1 Tap HotSync 2 Tap the pick list next to the button you want to assign HotSync Buttons Customize the HotSync Button on the cradle or optional handheld modem Tap arrow Hots G9 ee to show lista pick list w HotSync Modem 3 Tap the application that you want to assign to each button The default setting for each button is the HotSync setting which means the cradle and optional Springboard modem per form their normal HotSync functions 4 Tap OK Connection preferences The Connection Preferences screen allows you to create configurations for communicating with a PC or a Modem Configurations or profiles once activated are available to various end user applications ru
49. for more information m Assign a password to the Security viewing options Assigning a password requires you to enter a password to view masked or hidden private entries not assigning a password enables you or anyone else to view individual masked private entries by tapping them and to view all hidden or masked private entries by selecting Show Records in the Security dialog box m Lock and turn off your handheld so that it does not operate until you enter the correct password Page 58 Managing Your Applications Assigning a password You can assign a password to protect your private records and to lock your handheld To assign a password 1 Tap the Applications icon 2 Tap the Security icon 3 Tap the Password box 4 Enter a password and tap OK Security Current Password Privacy w Show Records Enter a password Password i If you assign a password you must enter it to show private records 5 Enter the same password a second time and tap OK Changing or deleting a password Once you define a password for your handheld you can change or delete it at any time You must enter the current password before you can change or delete it To change or delete your password 1 Tap the Password box 2 Enter the current password Security Current Privacy w Show Records Tap here Password Password F Please enter your i password l Chapter 3 Page 59 3 Tap OK 4
50. here disable Call O Use calling card Waiting 2 Enter the code to disable Call Waiting on the Disable call waiting line Note Each telephone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 3 Tap OK Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server Keep in mind that there is usually a delay before you enter your calling card number When you define your calling card number you need to add commas at the beginning to compensate for this delay Each comma delays transmission of your calling card number for two seconds Page 222 Setting Preferences for Your Handheld To use a calling card 1 Tap the Use calling card check box to select it Phone Setup Select this box to use a 0 Use calling card Enter your calling card nn calling card number here 2 Enter your calling card number on the Use calling card line Note It s a good idea to add at least three commas at the beginning of your calling card number to compensate for the cue delay Tip MCI customers must enter the calling card number in the Phone field and the phone number in the Use Calling Card field 3 Tap OK Connecting to your service After you set your Connection and Network Preferences establishing a connection to your Internet Service Provider ISP or your compan
51. meters Chapter 6 Page 151 z Indicates the current value is entered in hectares When you tap this button after tapping another unit of measure it converts the value to hectares Indicates the current value is entered in square kilometers When you tap this button after tapping another unit of measure it converts the value to square kilometers Volume buttons D e086 8 8 8 8 Indicates the current value is entered in teaspoons When you tap this button after tapping another unit of measure it converts the value to teaspoons Indicates the current value is entered in fluid ounces When you tap this button after tapping another unit of measure it converts the value to fluid ounces Indicates the current value is entered in cups When you tap this button after tapping another unit of measure it converts the value to cups Indicates the current value is entered in pints When you tap this button after tapping another unit of measure it converts the value to pints Indicates the current value is entered in quarts When you tap this button after tapping another unit of measure it converts the value to quarts Indicates the current value is entered in gallons When you tap this button after tapping another unit of measure it converts the value to gallons Indicates the current value is entered in tablespoons When you tap this button after tapping another unit of measure it converts the value to tablespoons
52. of your Visor handheld computer that help you stay organized This chapter describes the features that help you stay connected m Managing desktop E Mail Using your handheld you can read reply to compose and delete e mail from your desktop E Mail application while you re away from your desk Third party synchronization software required sold separately m IR beaming The infrared port located on the side of your handheld lets you send data from your handheld including entire applications to any other Palm OS handheld that s close by and has an IR port You can also use the infrared port to perform HotSync operations See IR HotSync operations in Chapter 8 for details Managing desktop E Mail away from your desk Mail lets you manage the e mail that you send and receive through the E Mail application on your desktop computer You can read reply to compose and delete e mail on your handheld To send or receive e mail you must perform a HotSync operation either locally using the handheld cradle or infrared port or remotely using a modem The key to Mail is that it truly synchronizes the mail in the Inbox of your desktop E Mail application with the mail on your handheld For example if you delete e mail items from Mail your next HotSync operation also deletes the e mail items from your desktop E Mail application so you never have to delete e mail items twice Similarly if you read an e mail item on y
53. options that you can associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details Address Entry Details Show in List w Work Category w Unfiled Private O 4 Select any of the following settings Chapter 6 Page 131 Show in List Select which type of phone or other information appears in the Address list screen Your options are Work Home Fax Other and E mail Category Assign the entry to a category Private Hide this entry when Security is turned on Address menus Address menus are shown here for your reference and Address features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Address list screen or the Address View screen Record menus izes Edit Options Beam Category Beam Business Card Address list Options menus Options B Font oF Preferences RK Dial Preferences _ 2 Rename Custom Fields Security eH About Address Book Address list Options M Delete Address Duplicate Address wT Beam Address Attach Note Delete Note Select Business Card Beam Business Card Address View Font F Rename Custom Fields About Address Book Address View Pa
54. port on your desktop computer This connection type defines a connection between the IR port of your handheld and the infrared device of your computer or laptop This connection type defines a connection between the IR port of your handheld and a modem The modem can be attached to a computer or some other device containing an IR port Chapter 9 Page 211 Setting modem configurations Modem configurations enable your handheld to use a Springboard modem to communicate with remote devices such as your ISP or dial in server To connect to remote devices using the TCP IP software included in the handheld operating system you must set Network preferences in addition to configuring Modem settings Note You can purchase a Springboard modem for use with your handheld See www handspring com To set Serial to Modem preferences 1 From the Connection Preferences screen select Standard Modem Preferences Connection Available Configurations Standard Modem Direct USB Serial IR to a PC Handheld 2 Tap Edit Same Standard Modem Connection Serial to Modem Method Dialing TouchTone Volume Low The name of the current configuration appears at the top of the screen 3 Tap the Connection Method pick list and select Serial to Modem 4 Tap the Dialing pick list and select TouchTone or Rotary Page 212 Setting Preferences for Your Handheld 9 Note Select Rotary only if your
55. priority is automatically set to level 1 the highest most important level If you select another item first however the item you create appears beneath the selected item and is given the same priority as the selected item Chapter 6 Page 135 To set the priority of a To Do item 1 Tap the Priority number on the left side of the To Do item To Do All Tap here Tap to select priority t 2 Tap the Priority number that you want to set 1 is most important Checking off a To Do item You can check off a To Do item to indicate that you ve completed it You can set To Do List to record the date that you complete the To Do item and you can choose to show or hide completed items See To Do Show Options later in this chapter To check off a To Do item m Tap the check box on the left side of the item Completed To Do item Changing To Do item details The To Do Item Details dialog box enables you to change settings for individual items Page 136 Application Specific Tasks To display the To Do Item Details dialog box 1 Tap the text of the item whose details you want to change 2 Tap Details To Do Item Details Priority EE 2 3 4 5 Category w Unfiled Due Date w No Date Private O Setting a due date You can associate a due date with any To Do item You can also sort the items that appear in the list based on their due date To set a due date for a To
56. quickly synchronize your old data with your new handheld Page 12 Introduction to Your Visor Handheld To upgrade 1 Synchronize your old handheld with your old Palm Desktop software This ensures that the latest information from your handheld is on your desktop computer 2 Optional To ensure against any data loss go to the folder that stores Palm Desktop software copy your user name folder and store the copy outside the Palm Desktop software folder 3 Follow the installation instructions in Installing Palm Desktop software later in this chapter Be sure to install the new software in the same folder as the old software 4 Place your new handheld in the cradle and press the HotSync button If the User dialog box appears select your user name 5 Compare the applications on your old and new handhelds 6 Beam any third party applications that did not transfer from your old handheld to your new handheld or install them from the original files Each handheld must have a unique name After you complete the upgrade process described above you have two handhelds with the same name This is an undesirable situation Each handheld must have a unique name in order to prevent unexpected results during HotSync operations and other complications We strongly recommend that you perform a hard reset on your old handheld See Performing a hard reset in Appendix A for details A hard reset not only erases all data
57. restore your data after a hard reset 1 Open Palm Desktop software 2 From the HotSync menu choose Conduit Settings Page 238 Maintaining Your Handheld Oz Conduit Settings PE PESE 5 Conduit Settings Conduit Name Last HotSync Next HotSync Action amp Address Book 4 6 00 1 59 PM Synchronize amp Backup 4 6 00 1 59 PM Backup amp Date Book 4 6 00 1 59 PM Synchronize amp Install 4 6 00 1 59 PM Install files amp Memo Pad 4 6 00 1 58 PM Synchronize amp To Do List 4 6 00 1 58 PM Synchronize 3 From the User pop up menu select your user name 4 Select an application in the Conduit list 5 Click Conduit Settings D Settings HotSync action for Address Book os Q Synchronize the files o by Macintosh overwrites handheld 2 Q Handneld overwrites Macintosh O Do Nothing Default setting Synchronize the files Make Default Cancel OK J Select Macintosh overwrites handheld Note Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used when you perform a HotSync operation Click OK Repeat steps 4 through 7 to change conduit settings for other applications Close the Conduit Settings dialog
58. save the entire file in text format first You can import fields from TouchBase Pro DateBook Pro DayMaker and QuickDex files in the proper order You might have to adjust the field order of other PIM product files you import Chapter 2 Page 45 You can also import data from a FileMaker Pro database or a ClarisWorks database In FileMaker Pro be sure to export the database to the Tab Separated Text file type In ClarisWorks be sure to save the database in ASCII text format and give it a different name so you don t overwrite the original file You can import data from a Newton that uses Newton Operating System 1 0 Simply use the Newton Connection Kit to export data from the Newton Names file Date Book Calendar file and Notepad and then import the resulting files into Palm Desktop software The Newton Connection Kit does not work with Newton Operating System 2 0 To import data Export a text file from the other product Open Palm Desktop software From the File menu choose Import Select the file you want to import Click Open In the Import dialog box check each field name to be sure the correct data moves into the correct fields Gy JOT Re Gah a To change the order of a field in the file you re importing into move the pointer over a field name in the Fields In list When the pointer changes to double arrow drag the name to a new lo cation To prevent information from being imported into a field click the a
59. telephone service does not support TouchTone dialing Tap the Volume pick list and select the speaker volume for the modem Tap Details Details Speed w 57 600 bps Flow Cth Automatic Init String ATENA Tap the Speed pick list and select the maximum speed for your modem Note This is the speed at which your modem communicates with your handheld not the speed at which your modem communicates with your telephone service Tap the Flow Control Flow Ctl pick list and select Automatic On Xon or Off Xoff flow control for the modem connection If needed edit the Init String to change the modem setup string 10 Tap OK twice to return to the Connection Preferences screen The following steps demonstrate how to create a modem connection that enables IR HotSync through an IR enabled modem This modem would then dial a modem attached to your desktop to perform the remote HotSync operation To create an IrCOMM to Modem connection 1 2 3 In the Connection Preferences screen tap New Enter a name for this configuration Tap the Connection Method pick list and select IrCOMM to Modem Chapter 9 Page 213 Connection rCOMM to Modern Method Dialing TouchTone Volume Low 4 Tap the Dialing pick list and select TouchTone or Rotary Note Select Rotary only if your telephone service does not support TouchTone dialing 5 Tap the Volume pick list and select the speaker volume 6
60. the Basic Calculator buttons ssssssssssssssssrisessessesrisesses 142 Displaying Recent Calculations sssssssssessessessessessessssesessesseese 143 Using the Advanced Calculator mode 0 0 cece eee 143 Using the Advanced Calculator buttons c cece eee 144 Creating a custom VIEW cccccceesesesseecscsetetseseseeesesessseneeesessseeeees 153 Calculator menus orire nna A A E 154 Ciara E o a E E A TT 155 Setting your Home City oo ese an E E 155 Selecting remote cit s oo eee e o E 156 Adding cities assein sain alts mieten en eet aan 156 CityTime MENUS iea naain annissa kaS dai ia anta ines 157 EXPENSE a a E T A TE 158 Changing the date of an Expense item 00 cece 159 Entering receipt details ci iisssiitiestsriisiuissi idast 159 Customizing the Currency pick list oo eeeeeeeeeeeeees 160 SHOW Options rresiaren E else e a wea N 162 Expense MENUS a iieeiarirreireiisir sireni Tinira n onnie an ranei iei 163 Chapter 7 Communicating Using Your Handheld 0 0 0s008 165 Managing desktop E Mail away from your desk cceeee 165 Setting up Mail on the desktop 0 0 eee cesses ee neneeees 166 Synchronizing Mail with your E Mail application 0 166 Opening the Mail application on your handheld 0 166 Viewing e mail items 0 eee cece ce eeeesesseeneneneeneees 166 Creating e mail items narii o n e E i a 168 Looking up an address ssseromodetiiunniraei a a 171 Adding details to e mail it
61. you ve read have a check next to them High priority e mail items appear in bold Page 166 Communicating Using Your Handheld 5 Msgs 3 Unread w Inbox mary aol com Dinner Plans david palm com Meeting notes Gayle Stoltz Little brother connie wilsont Press Release michael 3corn IR Beaming Previously read To open an e mail item m Tap an e mail item to open it igs Message 1ofS Recipient To johndoe aol com 2 From mary aol com Subject Subj Dinner Plans Date 1 28 02 2 30 pr Header mode icons Sender Time and date sent John We are meeting at Dan and Leslie s place around 8 00 PM Don t forget to bring the birthday present for Dan See you there o E mail body To close an e mail item m Tap Done to close the e mail item Displaying full header information By default Mail displays abbreviated header information which comprises only the From and Subj fields The full header provides complete information about the sender receiver and copied recipients in addition to the subject and date the e mail item was created Mail uses the header type you select for all your e mail items To display full header information 1 Open an e mail item 2 Tap the Complete Header icon Tip To redisplay the abbreviated header tap the Abbreviated Header icon Chapter 7 Page 167 Creating e mail items You create e mail items with your handheld
62. your data So we highly recommend leaving Palm Desktop software on your computer To remove Palm Desktop software 1 Insert the Palm Desktop software CD ROM into your computer s CD ROM drive 2 Double click the Palm Desktop CD icon on the desktop 3 Double click the Installer icon Click Continue on the splash screen and on the Palm Computing Readme file screen Click Agree on the End User Software License Agreement screen In the Palm Desktop Installer window select Uninstall from the pop up menu in the upper left corner The Palm Desktop Installer shows the items you can uninstall Select all the items on the uninstall list by clicking the check box to the left of each selection Click Uninstall When prompted to select the files where your Palm files are installed click the Palm folder Chapter 3 Page 57 Tip If you installed the Palm Desktop software in a different folder use the file selector to find the folder that contains these files 10 Click Remove Palm and then click OK 11 Restart your Macintosh Security Your handheld comes with a Security application so that unauthorized users cannot view the entries you wish to protect In Security you can do the following m Mask or hide entries you define as private The Mask option displays a gray bar over private records and the Hide option completely removes hides private records See Making records private in Chapter 5
63. 2 Tap Options and then tap HotSync Options 3 Tap the Settings for pick list and select Local HotSync or Remote HotSync HotSync Options Li HotSync Options i Tap here Settings for w Local HotSync to display Settings for KLL ly Send only HotSync Send only Hiter Unread options All messages will be syn chronized between the chronized between the handheld and the remote handheld and the remote email system lt p email system All messages will be syn Note For more information about Local and Remote HotSync operations see Chapter 8 4 Tap the filtering option you want to apply All During synchronization all e mail items in your desktop E Mail Inbox synchronize with your handheld and all e mail items in your handheld Outbox are sent to your desktop E Mail application Page 182 Communicating Using Your Handheld Send Only During synchronization only the e mail items in your handheld Outbox are sent to your desktop E Mail application from there they are sent to their destinations Filter During synchronization all e mail items in your handheld Outbox are sent to your desktop E Mail application and items in your desktop E Mail Inbox that meet specific criteria download to your handheld When you select the Filter setting the HotSync Options dialog box opens and displays additional filter settings See Creating special filters later in this chapter Unread During synchronization on
64. 8 459 1279 516 626 1424 650 235 6222 4 718 824 1545 212 395 6277 213 343 9801 301 933 6833 41 ae Abrams Liz Adams Ben Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie Chu Byron Conner Sandy 516 626 1424 650 235 6222 4 718 824 1545 212 395 6277 213 343 9801 301 933 6833 4 ae The list screen now displays only the records assigned to that category Tip Pressing an application button on the front panel of the handheld toggles through all the categories of that application To define a new category 1 Tap the category pick list in the upper right corner of the screen Abrams Liz Adams Ben Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie Chu Byron Conner Sandy Tap here 650 454 6121 408 FF2 1900 510 532 0746 213 422 1363 408 459 1279 516 626 1424 650 235 6222 41 718 824 1545 212 395 627 7 213 343 9801 301 933 6833 41 a 2 Tap Edit Categories 3 Tap New Abrams Liz Adams Ben Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie Chu Byron Conner Sandy 516 626 1424 650 235 6222 4 718 824 1545 212 395 6277 213 343 9801 301 933 6833 4 Eo Page 82 Common Tasks Edit Categories Li 4 Enter the name of the new category and then tap OK Edit Categor
65. 9 Tap Program and then tap Import 10 Tap the pick list and select the view you modified 11 Tap Import 12 Tap Replace to change an existing definition or tap Add to create an additional definition 13 Tap OK and then tap Done Chapter 6 Page 153 Calculator menus Calculator menus are shown here for your reference and Calculator features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Options menus ra Recent Calculations zi Change Mode Ml About Calculator Edit Program KYAT Change Mlode M About Calculator Basic Calculator Advanced Calculator About Shows version information for Calculator Calculator Program menu EEA Progro KISTI Export WE Import Al Delete View Restore Defaults Advanced Calculator Export Opens the Export dialog box where you can select a view definition to export to Memo Pad Import Opens the Import dialog box where you can select a view definition to import to Memo Pad Delete View Opens the Delete View dialog box where you can delete a user defined view Restore Returns all the view definitions to the preset default Defaults values Page 154 Application Specific Tasks CityTime CityTime enables you to display the day and time in your home city and in four other cities around the globe Whether you re travelling or at home now it
66. Conduit Name Last HotSync Next HotSyne Action Address Book 4 6 00 1 59 PM Synchronize amp Backup 4 6 00 1 59 PM Backup amp Date Book 4 6 00 1 59 PM Synchronize amp install 4 6 00 1 59 PM Install files amp Memo Pad 4 6 00 1 58 PM Synchronize amp To Do List 4 6 00 1 58 PM Synchronize 3 From the User pop up menu select your user name 4 Select an application in the Conduit list 5 Click Conduit Settings Page 196 Advanced HotSync Operations Settings HotSync action for Address Book GG synchronize the files E O Macintosh overwrites handheld p Handheld overwrites Macintosh Q Do Nothing Default setting Synchronize the files Make Default Cancel OK 6 Click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Note Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used when you perform a HotSync operation 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Close the Conduit Settings dialog box IR HotSync operations Your handheld is equipped with an infrared IR port that supports the IrCOMM implementation of the standard
67. Date Book application If you prefer you can select Date Book Plus as your default application To select the default Date Book 1 Tap the Menu icon amp 2 Tap Options and then tap Default Date Book 3 Tap Date Book or Date Book 4 Tap OK Date Book Plus menus Date Book Plus menus are shown here for your reference and Date Book Plus features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Page 120 Application Specific Tasks Record menu Record New Appointment N New Floating Event B New To Do New Journal Entry Duplicate Item Create Template Attach Note Delete Item Delete Note Purge Items UnDelete from Archive New To Do Creates a new To Do item and adds it to your Date Book Plus and To Do List database Duplicate Item Creates a copy of the selected event and opens the Details dialog box for the new event UnDelete from Restores the last event you deleted from Date Archive Book Plus provided it was stored in the Archive file You can select this command repeatedly to restore additional events Options menu Options i Font Preferences Alarm Preferences To Do Preferences Default Date Book Phone Lookup Security About Date Book Day View 7 Preferences sR Security eH About Date Book Week View Preferences R Year P
68. Desktop software perform a HotSync operation to synchronize your handheld with your computer See Exchanging and updating data HotSync operations in Chapter 5 for more information HotSync button Importing data If you already have data in a database on your computer you can import it into Palm Desktop software You can import data stored in computer applications such as spreadsheets and databases or data from another Palm OS handheld When you import data you transfer the records to your handheld without having to enter them manually See Importing data in Chapter 2 for more information Using an external keyboard You can connect an optional keyboard accessory to the connector on your handheld so you can type data directly into your handheld External keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer For more information about external keyboard accessories go to the web site www handspring com Chapter 1 Page 29 Customizing your handheld You can customize your handheld by using the Preferences application You can enter personal information such as your name and address change the time and date view different date and time formats when you travel turn off sounds and configure your handheld to work with a modem or network See Chapter 9 for more information on customizing your handheld To open the Preferences scree
69. Editing records in Chapter 4 To open the menu bar 1 Do one of the following m Open an application such as Memo Pad and then tap the Menu icon amp m Tap the inverted tab at the top of any application s screen except Calculator Chapter 1 Page 23 Tap inverted tab Memo 1 of 1 Unfiled I Record New Memo oN Delete Memo D Beam Memo B S R In this example three menus are available Record Edit and Options The Record menu is selected and contains the commands New Memo Delete Memo and Beam Memo Tap the Menu icon Choosing a menu After you open the menu bar for an application tap the menu that contains the command you want to use The menus and menu commands that are available depend on the application Also the menus and menu commands vary depending on which part of the application you re using For example in Memo Pad the menus are different for the Memo list screen and the Memo screen Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The command letters appear to the right of the command names To use the Graffiti menu commands the menu bar must be closed Undo U Menu commands tcut X Copy C Paste P Select All Ss Keyboard 7K Graffiti Help G Command letters Page 24 Introduction to Your Visor Han
70. Francisco 5 54 pro T Mew York Th 2 54 am i TheS4 am Tap to select a remote city Tip If a nearby city isn t in the list you can use the Edit Cities command to add a new city to the list See the next section Adding cities for details 2 Tap the remaining pick lists and select the other three cities you want to display Tip You can temporarily display the day and time for any other city by tapping the city s location on the map display Adding cities If the city you want to display is not in the predefined list you can use the Edit Cities command to add it To add a city to the list 1 Tap the Menu icon G 2 Tap Options and then tap Edit Cities 3 Tap New 4 Enter the city name and other information 5 Tap OK Page 156 Application Specific Tasks CityTime menus CityTime menus are shown here for your reference and CityTime features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Options menu Select Home City Edit Cities About CityTime Shows version information for CityTime Help Displays online help for the CityTime screens Utilities menu Options iy _ i Change Location L Sun Rise Set Ss Change Opens the Change Location dialog box where Location you can select the city to which you are moving or travelling Changing the locat
71. ING MENUS einas anirai ikeen e AAE SAATES ATEREA AEAT 23 Four ways to enter data oo cece Sauta es 26 Customizing your handheld eee eeesseeesesenessseseneeneeseees 30 Palm Desktop software oo cs ceeeeeeecsceeeeeeeeeseceseseeeseteeeees 31 Using your handheld with another PIM ccccceseeseeeeeees 32 Installing a Springboard module oo eee eee eects ee eeeees 33 Chapter 2 Entering Data in Your Handheld ssssseseseseeees 35 Using Graffiti writing to enter data c ccc ccc ce eeeeeeeees 35 Writing Graffiti Characters ccc ccc ese nesesceee cesses neneenaes 35 Graffiti ip Sree ee r E E a austen ait over tele 37 The Graffiti alphabet s snaennenennm eip eii 38 Writing capital letters s ssssssssessisesssssiesiesessessiesiestenriesissessnesens 39 Writing numbers cs 0A tives foie tei peken uea e 39 Graff UID OLS a e a estes hess ons e a ie a E aa ee 40 Writing punctuation marks ss sssssssssesssssissisessssssesiesessrenseseeseeseese 40 Writing symbols and extended characters cccccccceeeiees 41 Writing accented characters ccccccsseeesssenesesesesensseseseeneeneees 42 ACCOIUSILOKES A E vs bate EEEE E 42 Additional non English characters ssssssssissesssssisisessreseeseeses 42 Navigation strokes ss sssssessesssssessissesssisressesstnsiesiesenneenieniesensnesees 43 Graffiti ShortEuts a aE eee de A O TANA 43 Using the onscreen keyboard ssssnsssssssstsrtssstessiesstsrtes
72. Palm Desktop software 2 From the HotSync menu choose Setup 3 In the HotSync Controls tab select Enabled 4 Click the Serial Port Settings tab 5 Under Check for handheld connection using select Local Setup 6 Under Local Setup select Infrared Port from the Port pop up menu O HotSync Software Setup EB HotSync Controls V Serial Port Settings Check for handheld connection using 2 Ole scup Pk th iter to Hots ith Q Modem Setup sande init eradle conected to the sera port Both Setups specified below Local Setup Select Speed As fast as possible Port Infrared Port Oe Infrared a Port Modem Setup Modem U S Robotics Sportster_ Port Internal Modem E Modem Speaker on off 7 Close the HotSync Software Setup dialog box The HotSync Manager is now communicating with the simulated port defined for infrared communication Note You cannot use your cradle again until you reconfigure the HotSync Manager to communicate with the port defined for cradle synchronization Page 198 Advanced HotSync Operations Performing an IR HotSync operation After you complete the steps to prepare for an IR HotSync operation it is easy to perform the actual operation To perform an IR HotSync operation 1 6 Tap the Applications icon 2 Tap the HotSync icon G9 3 4 Tap the pick list below the HotSync icon and select IR to a PC Tap Local Handheld HotSync Arthur
73. SP or your System Administrator for the correct Primary and Secondary DNS IP numbers Page 230 Setting Preferences for Your Handheld Owner preferences The Owner Preferences screen enables you to record a name company name phone number or any other information that you want to associate with your handheld If you use the Security application to turn off and lock your handheld with a password information that you put in the Owner Preferences displays the next time you turn on your handheld See Chapter 1 for more information To enter the Owner preferences m Enter the text that you want to associate with your handheld in the Owner Preferences screen If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen Preferences If you assign a password with the Security application the information in the Owner Preferences screen cannot be changed In this case an Unlock button appears at the bottom of the screen To unlock the Owner Preferences screen 1 Tap Unlock 2 Enter the password that you defined in the Security application 3 Tap OK Chapter 9 Page 231 ShortCuts preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti strokes This section describes how to create edit and delete a ShortCut See Chapter 2 for more information on the use of ShortCuts Creating a ShortCut You can
74. Scroll buttons Microphone Power button and backlight control Contrast Control Indicates the status of the battery as it charges When your handheld is in the cradle the LED blinks while the battery charges and stays on after the battery is charged When the silent alarm setting is active the LED blinks as an alarm notification See Date Book Plus menus in Chapter 6 for details Displays text and other information that extends beyond the area of the handheld screen Pressing the bottom scroll button scrolls down to view information below the viewing area and pressing the top scroll button scrolls up to view the information above the viewing area For use with Springboard expansion modules that support this feature Turns your handheld on or off and controls the backlight feature If your handheld is turned off pressing the power button turns the unit on and returns you to the last screen you viewed If your handheld is turned on pressing the power button turns the unit off Holding the power button down for about two seconds turns the backlight on or off Displays the contrast control screen where you can adjust the appearance of the screen for the clearest screen display Depending on the lighting conditions or temperature of the environment where you use your handheld you may need to adjust the contrast To adjust the contrast drag the slider or tap the arrows to increase or decrease the contrast To fine
75. Serve or WinFax that uses the port you selected in the Setup dialog box Reinstall the Palm Desktop software Try each of these in turn Make sure the HotSync Manager is enabled Open Palm Desktop software from the HotSync menu choose Setup Make sure that the Enabled option is selected Check the HotSync Manager Local Setup settings Open Palm Desktop software from the HotSync menu choose Setup Click the Serial Port Settings tab and make sure Local option is selected and that the Speed and Port settings match the port where you attached the cradle Check the cable connection between the cradle and the port on your computer Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm OS handheld If you installed a conduit from a third party software developer contact the developer for support Make sure you selected your user name in Palm Desktop software before beginning the HotSync operation Make sure you are not running another program such as America Online or CompuServe that uses the port you selected in the Setup dialog Make sure your handheld is seated in the cradle correctly Perform a soft reset See Resetting your handheld in Appendix A Page 246 Troubleshooting Tips Itried todoamodem Check the following on your computer HotSync operation m Make sure your computer is turned on but it did not and that i
76. Show Priority Displays the priority level for To Do items m Show Completed Items Displays completed To Do items m Show Undated Items Shows all To Do items that have not been assigned a due date m Show Dated Items Shows all To Do items that have been assigned a due date m Days before Due Date Defines the number of days before the due date that an item will appear in Day View as a To Do item m Create Options Opens the Create Options dialog box where you can select the default priority and category for To Do Items you create in Date Book Plus Go to Week Enables you to jump to a specific week by tapping the week number in the current year Chapter 6 Page 125 Week Preferences WeekPreferences Time Format w 1ip Display To Do Top Week Start Mon E Wordwrap Single Entry O Hide Untirned Floating Events O Show Journal O Include Week Numbers in Tithe Time Format Defines the format of the time display The choices are No Time 11p 11 30p 23 23 30 Display To Do Defines where To Do items will appear on the Date Book Plus screen The choices are Top Bottom and Hide Week Start Defines the first day of the week for Week View with Text Wordwrap Single Entry Wraps text in cells that contain a single event to display as much text as will fit in the cell Hide Untimed Floating Events Removes untimed floating events from the Week View with Text display Show Journal Displays a Daily Jour
77. To delete e mail 1 Open the e mail item you want to delete 2 Tap Delete 3 Ifyou selected the Preferences option to confirm deletion tap Yes Removing e mail from the Deleted folder You can reverse the deletion of an e mail item by removing it from the Deleted folder as long as you have not performed a HotSync operation or purged the contents of the Deleted folder To remove an e mail item you received from the Deleted folder 1 Inthe Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Undelete to move the selected item to the Inbox and mark it as read To remove an e mail item you created from the Deleted folder 1 Inthe Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Edit to display and modify the item Note After you display and modify the e mail item you can send it or save it as a draft Purging deleted e mail Because your handheld stores deleted e mail in the Deleted folder until you perform a HotSync operation deleted e mail can monopolize storage space To avoid or correct this problem purge the contents of your Deleted folder E mail that you purge is still deleted from your desktop E Mail application when you perform the next HotSync operation Chapter 7 Page 179 To purge the contents of the Deleted folder 1 Tap the Menu icon 2 Tap Message
78. To install a Springboard module simply remove the slot protector and insert the module in the Springboard expansion slot until the connectors are secure Chapter 1 Page 33 Page 34 Introduction to Your Visor Handheld Chapter 2 Entering Data in Your Handheld This chapter explains how to enter data into your Visor handheld computer by writing with the stylus in the Graffiti writing area by using the onscreen keyboard by using the computer keyboard by using an external keyboard or by importing data from another application Using Graffiti writing to enter data Chapter 1 introduced Graffiti writing and briefly described how to use it to enter text in your applications In this section you learn the procedures for creating letters numbers punctuation and symbols as well as some Graffiti tips and tricks Writing Graffiti characters Most people find they can enter text quickly and accurately with only minutes of practice Graffiti writing includes any character you can type ona standard keyboard The Graffiti strokes closely resemble the uppercase letters of the regular alphabet which makes Graffiti writing easy to learn There are four basic concepts for success with Graffiti writing m If you draw the character shape exactly as shown in the tables later in this chapter like the shapes shown in the following diagram you achieve 100 accuracy ioe m The heavy dot on each shape shows where to begin th
79. Visor Handheld User Guide Macintosh Edition handspring Copyright Copyright 2001 Handspring Inc All rights reserved Portions copyright 1998 2001 Palm Inc or its subsidiaries All rights reserved Handspring Springboard Visor the Handspring logo and the Springboard logo are trademarks of Handspring Inc and may be registered in some jurisdictions Graffiti HotSync and Palm OS are registered trademarks and the HotSync logo and Palm are trademarks of Palm Inc or its subsid iaries All other trademarks are the property of their respective owners Disclaimer and limitation of liability Handspring Inc and its suppliers assume no responsibility for any damage or loss re sulting from the use of this handbook Handspring Inc and its suppliers assume no responsibility for any loss or claims by third parties which may arise through the use of this software Handspring Inc and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss Important For warranty information and a copy of the End User License Agreement applicable to your Handspring product please see the Handspring web site at www handspring com support ug_warranties jhtml If you would like a copy of these materials mailed to you or if you have any questions please contact H
80. a h nr anaE aAA EE 218 Entering a password essssessssssssissesssssirsisstsnsesiesinnesnsesieneesesseese 219 Selecting a connection ssssssessesissessersierissesssesiesiesesteniesieneseens 220 Adding telephone settings ss ssssseesississessiesississessisriesessreseesens 220 Connecting tO YOUL SeTV Ce s s sssssssssiesirtesisiesisesistesesesresersesersese 223 Creating additional service templates 0 0 0 cerca 224 Adding detailed information to a service template 224 Creating a login SCTIPt oo ce cece nets riigi ra EEr a 227 Deleting a service template c cece cece cee ceeeeeeeneceeees 229 Network preferences menu commands cee 229 TCP IP troubleshooting sess cece cscs a E e 230 Owner preferenc s giorni e n e eie i e 231 ShortC tts preferences inticsccscsccite cect teashecectoresbacesnetbslashsnetorlestsrstioeees 232 Creating a SHortCut sin npp ene R A 232 Editing a ShortCuti v win fenneiawainieca iicnevean a 233 Deleting a ShortC ut n srie sonas crete vel cote E E Ei 233 Appendix A Maintaining Your Handheld csssssseeeseeeeeeeees 235 Caring for your handheld eee cesses eeteneneeeeeeeneeneee 235 Battery considerations eee cece eee ee ceeeesee tees teseeeteteteseeeneeenesees 236 Resetting your handheld ccccecc cee ccc cece ceceeeeeneceseeeneneeeeees 237 Performing a soft reset cccceccccssseseseeseneseeeseseesesescsesenesesees 237 Performing a wa
81. a reference for less common tasks for maintaining your handheld and also as a source of information if you have problems operating it Page 9 Page 10 Chapter 1 Introduction to Your Visor Handheld This chapter explains the physical buttons and controls on your Visor handheld computer how to use your handheld for the first time and how to use HotSync technology to synchronize your handheld and Palm Desktop software Getting to know your handheld What is a Visor handheld With your Visor handheld you will no longer have trouble getting to meetings and appointments on time remembering people s names and personal details or keeping track of all the items on your to do list Your handheld can help you improve your track record in all these areas both at work and at home You can enter all your schedule details in Date Book Plus so you can view them by the day week month year or in list format you can even set an alarm to remind you of important meetings Keep all your contact names addresses phone numbers and other details in Address so you can find them as soon as you need them Add your tasks to To Do list prioritize them so you don t overlook them and assign them a due date To make sure you don t lose any of this important information you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy You can set different levels of security for
82. abilities that enable you to load database files into Address on your handheld See Importing data in Chapter 2 and Palm Desktop online Help for more information To create a new Address entry 1 Press the Address application button Q on the front of your handheld to display the Address list 2 Tap New Cursor at Last name Address Edit Abrams Liz 650 454 6121 Adams Ben 408 772 1900 Beckman Rachel 510 532 0746 Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 516 626 1424 4 ole Last name Cain Cathy 650 235 6222 4 Carpenter Joan 718 824 1543 Carter Melanie 212 395 6277 M Chu Byron 213 343 9801 4 Conner Sandy 301 933 6833 4 Tap New 3 Enter the last name of the person you want to add to your Address list Note The handheld automatically capitalizes the first letter of each field except numeric and e mail fields You do not have to use the Graffiti capital stroke to capitalize the first letter of the name Chapter 6 Page 129 4 Use the Next Field Graffiti stroke to move to the First Name field Next Field Tip You can also move to any field by tapping it directly Enter the person s first name in the First Name field Enter the other information that you want to include in this entry Tap the scroll arrows to move to the next page of information St oy pi After you finish entering information tap Done Address Edit Last name Carte
83. able you to customize the configuration options on your Visor handheld computer In the Preferences screens you can do the following Buttons Assign different applications to the buttons on the front panel of your handheld and the HotSync button on the cradle and reassign the full screen pen stroke command Connection Configure your handheld for use with a modem such as the Springboard modem with infrared communication or a cradle Digitizer Calibrate the screen on your handheld Formats Set the country default and the formats for dates times calendar and numbers General Set the current date and time the auto shut off interval the Beam Receive feature and the system alarm and game sounds Network Configure your handheld for use with a network Owner Assign your name phone number and other owner information to your handheld ShortCuts Define a list of Graffiti abbreviations Viewing preferences To open the Preferences screens 1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the pick list in the upper right corner of the screen 4 Select the Preferences screen you want to view Chapter 9 Page 207 Buttons preferences The Buttons Preferences screen enables you to associate different applications with the buttons on the front of the handheld For example if you find that you seldom use To Do List and often use Expense you can assign the To Do List button to start
84. ail item The following details are available Priority Flags an e mail item as High Normal or Low priority BCC Creates a blind carbon copy field in the New Message screen Signature Attaches previously defined text as the closing of an e mail item See Adding a signature to your e mail item later in this chapter Confirm Requests a confirmation telling you when the Read e mail item was read Confirm Requests a confirmation telling you when the Delivery e mail item was delivered Note The Priority and BCC settings are valid only for the current e mail item and must be set for each item you create Page 172 Communicating Using Your Handheld Setting a priority To set a priority for your e mail item 1 In the New Message screen tap Details New Message Message Details Li Priority w Normal BCC O Signature 0O Confirm Read O Confirm Delivery O Tap here 2 Tap the Priority pick list and select the priority you want Message Details Message Details Li Priority Priority BCC Bcc Peal 5 Low Signature Signature gt Confirm Read Confirm Read O Confirm Delivery Confirm Delivery O Tap to select priority 3 Tap OK Tip Your handheld can flag e mail items with a specific priority only if your desktop E Mail application supports this feature Chapter 7 Page 173 Sending a blind carbon copy To add a BCC field to your e mail item 1 In the New Message
85. and untimed events Previous next month Dashed line indicates continuous event Dots on right side indicate events Dots below date indicate untimed events ery Be se Month View button You can control the dots and lines that appear in the Month View See Options menu later in this chapter Tips for using Month View Keep the following points in mind m Tapa day in the Month View to display that day in the Day View m Tap the scroll arrows in the upper right corner to move forward or backward a month Tap Go to to open the date selector and select a different month Use the scroll buttons on the front panel of your handheld to move between months Press the upper half of the button to display the previous month the lower half to display the next month Working in Agenda view The Agenda view lets you view appointments untimed events and To Do items in a single screen Although it is primarily a viewing option you can also use the Agenda view to check off completed To Do items To go to a Day View of any event on the Agenda view screen simply tap the desired event Page 108 Application Specific Tasks 11 45 prn d FriSep13 gt 10 00 Conference call 1 00 Team meeting 6 00 Dinner with Adam All O 1 Status report O 1 Pick up birthday cake Tips for using Agenda view m Tap any appointment while in Agenda view to display the Day View of the appointment m Check off completed To Do i
86. andspring Cus tomer Support The information included on this web site sets forth Handspring s sole and complete warranty and software licensing obligations with respect to your Handspring product Use of the product indicates your acceptance of the terms of the warranty and the End User License Agreement Software download available Palm Desktop software is supplied on a CD ROM disc If you do not have access to a CD ROM drive for your computer you can download the Palm Desktop software from www handspring com Page 2 Visor Handheld User Guide Contents About This Guide 2420 355 5 2 2 cesti na Se ee le 9 Chapter 1 Introduction to Your Visor Handheld 00000 11 Getting to know your handheld ccccccccsseeeeeteteenetesesesteneeeeeees 11 What is a Visor handheld ccccccecccceceesscesscessecesceessessseesseceseeens 11 System requirements nossos asse dein ha viedo nad ea aiei riaan 12 Upgrade information ss sss sssssesssssississesssssisssesniesiesissesntenieseesessnesees 12 VISOr COMPONENTS r e iA E E E A 14 Charging the battery iserii retier ne o tes 18 Connecting the cradle srera ee m edo oe o 18 Tapping and typing ss es essssesssessssisisssssissiestssesniestetenniesiesessnesteneeses 20 Tap with the stylus to get things done 0 eect teens 20 Elements of the handheld interface cccccccescecsceessessecesseceseeees 21 Opening applications siseses isisisi esiosast aanhin 22 US
87. annually Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day A business trip or a vacation is an example of a continuous event To schedule a repeating or continuous event 1 Tap the event Typically a continuous event is an untimed event 2 Tap Details Chapter 6 Page 103 3 gt D 7 Tap the Repeat box to open the Change Repeat dialog box Change Repeat Li Event Details Renee Doy Week Month Year Tap one of the above buttons to set arepeat interval Private O No Repeat Tap Day Week Month or Year to set how often event repeats For a continuous event tap Day Enter a number that corresponds to how often you want the event to repeat on the Every line For example if you select Month and enter the number 2 the event repeats every other month To specify an end date for the repeating or continuous event tap the End on pick list and tap Choose Date Use the date picker to select an end date Tap OK After you schedule a repeating or continuous event this icon W appears to the far right of the event Changing and deleting repeating or continuous events If you change or delete a repeating or continuous event you can apply the action to only the current event to all instances of the event or to the current event and instances that follow To change or delete repeating events 1 Select the record you want to change
88. ant to see them I created an event in Date Book Plus butit doesn t appear in the Week View Solution Your handheld is not set to the current date Make sure the Set Date box in the General Preferences screen displays the current date See General preferences in Chapter 9 for more information Check the Categories pick list upper right corner of the screen Choose All to display all of the records for the application Check Security and make sure that the Private Records setting is set to Show private records In To Do List tap Show and check whether Show Only Due Items is selected If you cannot manually arrange the order of the memos in the list screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Memo Preferences setting In other words the sort settings that you use with Palm Desktop software are not transferred to your handheld In the Week View you cannot select overlapping events that have the same start time If you have two or more events with the same start time choose the Day View for the particular day to see the overlapping events Page 244 Troubleshooting Tips HotSync problems Problem Solution I cannot doa m Performa soft reset See Resetting HotSync operatio
89. ap OK Using the Basic Calculator buttons The Basic Calculator includes the following buttons G Clears the last number you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Clears the entire calculation and enables you to begin a fresh calculation Toggles the current number between a negative and positive value If you want to enter a negative number enter the number first and then press the button 6 86 Places the current number in memory Each new number you enter with the M button is added to the total already stored in memory You can add either a calculated value or a number you enter by pressing the number buttons Pressing this button has no effect on the current calculation or series of calculations it merely places the value into memory until it is recalled Page 142 Application Specific Tasks MR Recalls the stored value from memory and inserts it in the current calculation MC Clears any value that is stored in the Calculator memory Displaying Recent Calculations The Basic Calculator s Recent Calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of chain calculations To display recent calculations 1 Tap the Menu icon amp 2 Tap Options and then tap Recent Calculations
90. ap the pick list to select Minutes Hours or Days 5 Select the 5 and enter any number from 0 to 99 inclusive as the number of time units Event Details Li Enter number of Alarm X E w Minutes time units here Repeat i Tap here to Private O select unit of time 6 Tap OK Page 102 Application Specific Tasks Alarm for untimed events You can set a silent alarm for an untimed event In this case the alarm triggers at the specified period of minutes hours or days before midnight beginning of the day of the untimed event No audible alarm sounds for an untimed event instead the reminder message appears onscreen For example you set an alarm for an untimed event that occurs on February 4th If the alarm is set for 5 minutes the reminder message appears at 11 55 PM on the night of February 3rd The reminder remains onscreen until you turn on your handheld and tap OK to dismiss it To dismiss the alarm using the snooze option m When the alarm Reminder dialog box appears tap Snooze to delay the alarm for five minutes 4 04pm Reminder a t Saturday 4729 00 4 30 pm 6 30 pm Dinner with dad Note Each time you tap Snooze you dismiss the alarm for an additional five minute period Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days A birthday is a good example of an event that repeats
91. apter 3 Page 53 m Install Handheld File Tips The files in this list will be installed on your handheld device the next time you perform a HotSync operation To add files to this list either drag and drop them onto this window or click the Add button To find other third party applications and files for your handheld device check out our web site at http www palm com fA Remove From List Add To List amp Giraffe pre Application Info Page 54 Managing Your Applications Note Review the list of applications you selected in the Install Handheld Files dialog box If you do not want to install an application select it and then click Remove From List This does not remove the application from your computer it simply removes it from the list of applications to install 8 Close the Install Handheld Files dialog box 9 Perform a HotSync operation to install the application s you selected in step 6 See Exchanging and updating data HotSync operations in Chapter 5 for details Installing games The CD ROM also includes several games that you can install with the Install Tool Giraffe HardBall MineHunt Puzzle SubHunt Note Giraffe is a fun easy way for you to practice Graffiti writing After you install and start a game the instructions appear in the Game menu Depending on the game the Game menu
92. are still in the memory of your handheld Purge completed items to remove them from memory Show Only Due Shows only the items that are currently due Items past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Record Replaces the due date with the actual date Completion when you complete check the item If you do Date not assign a due date to an item the completion date still records when you complete the item Page 138 Application Specific Tasks Show Due Dates Displays the due dates associated with To Do items and displays an exclamation mark next to items that remain incomplete after the due date passes Show Priorities Shows the priority setting for each item Show Shows the category for each item Categories 3 Tap OK To Do List menus To Do List menus are shown here for your reference and To Do List features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu Record Delete Item zD Attach Note A Delete Note O Purge WE Beam Item B Beam Categor Options menu Options B Font oF Phone Lookup L Security eH About To Do List About To Do List Shows version information for To Do List Chapter 6 Page 139 Memo Pad A memo can contain up to 4 000 chara
93. assword also deletes all entries and files marked as Private Important If you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 Tap the Password box 2 Tap Lost Password Security Current Privacy w Show Records Tap here Password Password E D Please enter your i password l Lock amp Turn Off 3 Tap Yes Chapter 3 Page 61 Page 62 Managing Your Applications Chapter 4 Overview of Basic Applications This chapter briefly describes each application and how to open it Your Visor handheld computer includes these basic applications Date Book Date Book Plus Address To Do List Memo Pad Calculator CityTime Expense Chapter 4 Page 63 Date Book 6 Date Book lets you quickly and easily schedule appointments or any kind of activity associated with a time and date In Date Book you can do the following Enter a description of your appointment and assign it to a specific time and date Display a chart of your appointments for an entire week The Week View makes it easy to spot available times and any potential scheduling overlaps or conflicts Display a monthly calendar to quickly spot days where you have morning lunch or afternoon appointments Display an agenda with both your appointments a
94. ate a To Do item in Date Book Plus the priority and category are based on the settings in the Create Options dialog box See To Do Preferences later in this chapter for details m IfaToDo item does not appear in Date Book Plus confirm that the category assigned to the item is selected See To Do Preferences later in this chapter for more information m Ifyou do not complete a To Do item on or before the due date then an exclamation mark appears next to the item as a reminder that it is overdue Chapter 6 Page 117 Using the Daily Journal You can use the Daily Journal feature to record events as they occur Events are recorded with automatic time stamping as Date Book Plus Notes so they do not clutter your schedule The Daily Journal is especially useful for tracking activities such as sales calls start and end times for consulting or other work or keeping a record of how you spend your time at the office To create a Daily Journal entry 1 Tap the Day View button 2 Tap New and select Daily Journal from the list Date Book Plus creates an untimed event opens a Note for this event and inserts the current time If you ve already started a journal for the current day Date Book Plus opens the existing journal and inserts a new entry LATU RL Tap to create a Daily Journal Template BE Appointment 3 Enter a description for the journal entry 4 Tap Done Page 118 Application Specific Task
95. ation managing 165 188 support of Mail features 172 Desktop software 31 32 configuring mail 166 for entering data 29 removing 57 saving deleted data to an archive file 76 system requirements 12 upgrading 12 See also PIM Dialing applications 133 Digitizer 20 214 243 Display contrast brightness control 15 DNS Domain Naming System 226 Docking station See Cradle Double booked events 109 Draft e mail 177 Dragging memos into other applications 68 stylus to activate features 209 using the stylus 20 E Editing records 74 75 unsent e mail 176 E mail addresses in Address Book 131 132 looking up 171 172 E mail items See Mail Entering data 26 29 importing from other applications 45 46 problems with 243 using Graffiti writing 35 44 using the computer keyboard 45 using the onscreen keyboard 44 Entries See Address Book Events See Date Book Exchanging data See HotSync Exclamation marks in To Do List 139 Expansion slot 33 expansion slot 251 Expense adding Address Book data to records 90 categorizing records 81 creating records 73 158 currency 160 163 date of item 159 defining new currency 161 deleting records 76 menus 163 notes for records 95 opening 71 overview 71 purging records 77 receipt details 159 sorting records 91 type 160 163 vendor 160 F Fast 85 Fast Lookup 85 87 FCC Statement 255 Filing e mail 178 Filters for e mail 183 187 Page 260 Finding applications using Graffiti writing
96. ation in which you want to create a record 2 Tap New 3 In Date Book Plus only Select a record type from the pop up list select start and end times for your event and then tap OK 4 Enter text for the record 5 Optional Tap Details to select attributes for the record 6 In Address and Memo Pad only Tap Done There s no need to save the record because your Visor handheld computer saves it automatically Chapter 5 Page 73 Editing records After you create a record you can change delete or enter new text at any time Two screen features tell you when your handheld is in editing mode m A blinking cursor m One or more edit lines sul 24 02 KIBO GEO Blinking cursor Edit line Entering text For information on how to enter text using Graffiti writing the onscreen keyboard or the keyboard attached to your computer see Chapter 2 Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application To select text in an application 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it You can drag across the text to select additional words or drag down to select a group of lines Tip To select a word double tap the word To select a whole line triple tap the line The following commands may appear in an Edit menu Pa
97. box 10 Perform a HotSync operation Appendix A Page 239 Page 240 Maintaining Your Handheld Appendix B Troubleshooting Tips If you encounter a problem with your Visor handheld computer m Review this section to see if your problem is listed m Check our web site at www handspring com for the latest technical support information Note Thousands of third party add on applications have been written for Palm OS handhelds Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software Appendix B Page 241 Operating problems Problem Solution My handheld won t Try each of these in turn turn on m Adjust the contrast control m Make sure the battery is fully charged m Perform a soft reset see Appendix A m If your handheld still does not operate try a hard reset see Appendix A My handheld keeps Your handheld is designed to turn itself off turning itself off after a period of inactivity This period can be set at one two or three minutes Check the Auto off setting See General preferences in Chapter 9 My handheld isnot Check the System Sound setting See making any sounds General preferences in Chapter 9 My handheld has Perform a soft reset See Resetting your frozen handheld in Appendix A I don t see anything m Change the
98. c eee cece cece ceeeneneneeeeens 118 Using templates mienne cbt E E N 119 Using sn00Ze alarms insnoeien nanne a n 120 Selecting the default Date Book sssssnssssssssisstssssssissssestissneentesse 120 Date Book Plus Menus ccccccescessecssseesseceseecseceesecesseesaeceseecssees 120 DR ADTCSSiooekec tse s casa tect a Sle aot a 129 Creating an Address entry cccccecseccccscsesesescsceeeescseseeneeees 129 Duplicating an entry occ cesses ce cesssseecsesescseseseseeees 130 Selecting types of phone numbers 00 eee cece ee esas 131 Changing Address Entry details cccc cece eeseseeeseeneeeeees 131 Address MENUS oi edits cheeses en EAE ts Btn te kad ees 132 AKOA BI MEISE es ee vvccs dns coco cessed deveseneida cece sveuted coveetin EE 135 Setting priority a e er E EEE ea aia ae haere 135 Checking off a To Do item ss snssssssssssssississessirrississesiriesissesseesens 136 Changing To Do item details ec ceeee cece ceeeeeeeneeenees 136 Setting a due Cate apio sc vercrseheisives R A E 137 To Do Show Options issiro eseon slait baskien 138 ToDo Tist WW CTUS aaea eraa E ea a ceva that codon snes Soveseanitcewesees 139 Memo Rad resins aA staves baned ioscan EER 140 REVIEWING MEMS csccccseseceeteceetececeeecseeecsesseecsececseeeesseeeseesenaeeens 140 Memo Pad menusi amaa a lias AEA N S A 141 EEDE OI NEEE EEEN ROSE E EE SEENA 142 Selecting the Calculator mode sssssssssssessessesresissessssninressesseese 142 Using
99. ccccccsecsesetecsctececteceeteeecseeceeseeeeens 200 Preparing your handheld cece ee ceeseseecessescseeeseeees 202 Selecting the conduits for a modem HotSync operation 203 Performing a HotSync operation via a modem c cece 204 Creating a user profile 0 0 0 c ccc cecssseesesesesesseseseseseeeseessnesssees 204 Chapter 9 Setting Preferences for Your Handheld 000 207 Viewing preferences c dic ceevsicsiese deste bea aiea a i r o eosi 207 Buttons preferences s ss ssessesssesiesississirisesstsssesierinsesneenienienesnnens 208 PO preferences rn a n e teeta casts e 208 HotSync buttons preferences ss s sssssesssrtsrsitsrissstestisssesttsster tes 210 Gornection preferences simni iira ala aan 210 Connection Types siseses st akenei nEss 211 Setting modem configurations ses sssssissessieriesissesserrisisseeseesens 212 Digitizer preferences ieoi wns covet i Taea r EE 214 Formats preferences sss anrea atp deatbasdepebatlaedenetovlaabsnerectest 215 Country default ssis ennea r a A a Eei 215 Time date week start and numbers formats ccsccscceeeees 215 General preferences sve iei eige eire eN E E E taestevete 216 Avato Off delay icici cctaswees Aae A EN E E LEa 216 System alarm and game sounds s ssssssssesssssississessesrisisseseesens 216 Network preferences and TCP IP software ss ssssssesississeseeese 217 SElCCHING aiSCLVICE ere r aeie e E E E Ee 218 Entering a user NAME ocr
100. create a ShortCut for any words letters or numbers All ShortCuts you create appear on the list in the ShortCut Preferences screen All the ShortCuts are available in any of your handheld applications and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 Tap New 2 On the ShortCut name line enter the letters you want to use to activate the ShortCut Preferences w Shortcuts ShortCut Entry Li br Breakfast ShortCut Name di Dinner ds Date Stamp dts Date and Time Stamp lu Lunch me Meeting ts Time Stamp Tap New 3 Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters Tip You may want to add a space space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text 4 Tap OK Tip To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode Page 232 Setting Preferences for Your Handheld ShortCut Q Editing a ShortCut After you create a ShortCut you can modify it at any time To edit a ShortCut 1 Tap the ShortCut you want to edit 2 Tap Edit 3 Make the changes you want and tap OK Deleting a ShortCut If you no longer need a ShortCut you can delete it fro
101. cters The number of memos you can store is dependent only on the memory available on your handheld A record in Memo Pad is called a memo To create a new memo 1 Z 4 Press the Memo Pad application button amp on the front of your handheld to display the Memo list Tap New Memo 6 of 6 Unfiled 1 11 22 Meeting Minutes 2 Directions to Moscone Center 3 Plans for conference 4 Priorities on new project S To discuss with Jose Ribera Tap New Tip In the Memo list screen you can also begin writing in the Graffiti writing area to create a new memo The first letter is automatically capitalized and begins your new memo Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo Tap Done Reviewing memos The first line of a memo appears in the Memo list This makes it easy to locate and review your memos To review a memo 1 In the Memo list tap the text of the memo Page 140 Application Specific Tasks it Tapa _Uinfiled 1 11 22 Meeting Minutes memo to i 2 Directions to Moscone Center reviewits 3 Plans for conference contents 4 Priorities on new project S To discuss with Jose Ribera 2 Review or edit the text in the memo 3 Tap Done Memo Pad menus Memo Pad menus are shown here for your reference and Memo Pad features that are not explained elsewhere in this guide are described here See
102. cters longer messages are truncated If you select a lower value you ll have more room for e mail items 3 Tap OK Chapter 7 Page 187 Mail menus Mail menus are shown here for your reference and Mail features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Message menus The Message menu varies depending on whether you are viewing an e mail item creating an e mail item or viewing the Message list Message KYS New N Purge Deleted E EZT Edit Options Message list Save Draft fw Purge Deleted zE Message Edit Options New N File PA Purge Deleted E New Message View Message Options menus The Options menu varies depending on whether you are creating or editing an e mail item Options i Message Edit Keyan About Mail Font F Preferences R HotSync Options H About Mail Message list Font F Preferences R HotSync Options H Look Up L About Mail New Message Shows version information for Mail Page 188 Communicating Using Your Handheld Beaming information Your handheld is equipped with an IR infrared port that you can use to beam information to another Palm OS handheld that s close by and also has an IR port The IR port is located on the side of the handheld behind the small dark shield You can beam the following informat
103. dheld To use the Graffiti menu commands 1 In the Graffiti text area draw a diagonal line from the lower left to upper right The Command toolbar appears for about four seconds Command toolbar 2 Immediately write the corresponding command letter in the Graffiti letter area For example to choose Select All in the Edit menu draw the Command stroke followed by the letter s Tip If you wait more than three seconds to write the menu command you need to redraw the Graffiti Command stroke to redisplay the Command toolbar Command toolbar The Command toolbar provides quick access to frequently used menu commands The commands available vary based on the active screen To use the command toolbar 1 In the Graffiti text area draw a diagonal line from the lower left to upper right The Command toolbar appears for about four seconds Fa BT Command toolbar 2 Tap the icon for the command you want Tip If you wait more than three seconds to tap the icon you need to redraw the Graffiti Command stroke to redisplay the Command toolbar Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper right corner Online tips anticipate questions you have in a dialog box provide shortcuts for using the dialog box or give you other useful information Chapter 1 Page 25 To display an online tip 1 Tap the Tips icon 2 After you review the tip ta
104. e between 0 and 31 For example M is converted to a carriage return If char is a value between a and z then the character sequence is translated to a single byte value between 1 and 26 If char is any other value then the character sequence is not subject to any special processing For example the string Joe M transmits Joe followed by a carriage return Carriage return and line feed You may include carriage return and line feed commands as part of the login script when entered in the following format lt cr gt Sends or receives a carriage return lt lf gt Sends or receives a line feed For example the string waitfor Joe lt cr gt lt lf gt waits to receive Joe followed by a carriage return and line feed from the remote computer before executing the next command in the script Appendix C Page 253 Literal characters The backslash character defines that the next character is transmitted as a literal character and is not subject to any special processing ordinarily associated with that character Examples A Includes a caret as part of the string lt Includes a lt as part of the string Includes a backslash as part of the string Page 254 Non ASCIl Characters for Login Scripts Other Product Information Limited Warranty and End User Software License Agreement For warranty information and a copy of the End User License Agreement applicable to your Handspring product please see the
105. e Event Address Delete Address To Do List Delete Item Memo Pad Delete Memo Expense Delete Item A confirmation dialog box appears If you want to save a copy of the deleted item to an archive file in Palm Desktop software be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check Tap OK If you choose to save a copy of the selected item your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation Other ways to delete records You can also delete records in the following ways In the Details dialog box of the application tap Delete and then tap OK Delete the text of the record Tap the Delete icon Tf on the Command toolbar Note In Date Book and Date Book Plus if you delete the text of a repeating event you delete all instances of that event Page 76 Common Tasks Purging records Over time as you use Date Book or Date Book Plus To Do List and Expense you ll accumulate records in these applications that have outlived their usefulness For example events that occurred months ago remain in the Date Book Plus and To Do items that you marked as completed remain in the list as do Expense items All these outdated records take up memory on your handheld so it s a good idea to remove them by using Purge If you think Date Book Plus or To Do List records might prove useful later you can purge them from yo
106. e is entered in degrees Celsius When you tap this button after tapping another unit of measure it converts the value to degrees Celsius Length buttons 0 0 00o Indicates the current value is entered in inches When you tap this button after tapping another unit of measure it converts the value to inches Indicates the current value is entered in feet When you tap this button after tapping another unit of measure it converts the value to feet Indicates the current value is entered in yards When you tap this button after tapping another unit of measure it converts the value to yards Indicates the current value is entered in miles When you tap this button after tapping another unit of measure it converts the value to miles Indicates the current value is entered in nautical miles When you tap this button after tapping another unit of measure it converts the value to nautical miles Indicates the current value is entered in millimeters When you tap this button after tapping another unit of measure it converts the value to millimeters Page 150 Application Specific Tasks Indicates the current value is entered in centimeters When you tap this button after tapping another unit of measure it converts the value to centimeters Indicates the current value is entered in meters When you tap this button after tapping another unit of measure it converts the value to meters Indicates the current
107. e setting are not changed If you change other repeat settings e g time alarm private of a repeating event and apply the change to Future occurrences your handheld creates a new event The start date of this new event is the day on which the setting is changed Past occurrences prior to the day of the change are not changed If you apply a change to a single occurrence of a repeating event e g time that occurrence no longer shows the Repeat icon w Chapter 6 Page 105 Changing the Date Book view In addition to displaying the calendar for a specific day you can also display a whole week or month as well as the current time Note The Date Book Plus application includes additional calendar views and extended features You can select Date Book Plus as your default Date Book application See Selecting the default Date Book later in this chapter for details To cycle through Day Week and Month views m Press the Date Book application button repeatedly to display the next view To display the current time 1 Tap and hold the stylus on the date in the date bar to display the current time Tap and hold the date jul 24 02 KIBDG GEE Current time displays 5 03 pn IBD Geo 2 Drag the stylus below the date bar and then lift it Tip If you lift the stylus while it is still on the date bar the menu bar appears Working in Week View Week View shows the calendar of your events for an e
108. e stroke Certain characters have similar shapes but different beginning and end points Always begin the stroke at the heavy dot you should not create the heavy dot it is only there to show you where to begin the stroke Chapter 2 Page 35 Most characters require only a single stroke When you lift the stylus from the Graffiti writing area your handheld recognizes and displays the text character immediately To accomplish single strokes some Graffiti strokes are portions of the regular alphabet equivalents m The Graffiti writing area is divided into two parts one for writing the letters of the alphabet and one for writing numbers The small marks at the top and bottom of the Graffiti writing area indicate the two areas Write letters here Write numbers here Ee ag Division marks To write Graffiti letters 1 Tap the screen where you want your text to go Note You need to tap above the Graffiti writing area and must see a blinking cursor before you write the text 2 Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n Note There are two different stroke shapes available for some letters For these letters choose the one that s easiest for you Lift stylus here Start stroke at heavy dot As you ll see later you use the same shape to create both the uppercase and
109. ear View display Chapter 6 Page 127 List View List Preferences Li Preferences Date Book EY Appt Floot f Done O Alarms Only O Repeat events only appear once ToDo All Filter by Text O Find Show EY boy Mame O Time m Date Book Determines which type of events appear in the List View display The choices are Appt Float Done Alarms Only and Repeat events only appear once m To Do Determines which type of To Do items appear in the List View display The choices are All Not Complete Complete and None If you choose either Not Complete or Complete you also have the following choices Dated amp Undated Dated only and Undated only m Filter by Text Displays events that contain the text you enter in this field and hides events that do not contain this text m Show Determines the type of information that will appear for each event The choices are Day Name and Time About Date Shows version information for Date Book Plus Book Page 128 Application Specific Tasks Address Address is the application in which you store name and address information about people or businesses Creating an Address entry A record in Address is called an entry You can create entries on your handheld or you can use Palm Desktop software to create entries on your computer and then download the entries to your handheld with your next HotSync operation Palm Desktop software also has data import cap
110. eate a new Expense item is to make sure that no Expense item is selected in the Expense list write the first letter s of the expense type and then write the numerical amount This technique takes advantage of the automatic fill feature See Options menu later in this chapter for details Changing the date of an Expense item Initially Expense items appear with the date you enter them You can use Expense to change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 4 14 Taxi 4 2002 gt 4 14 Lunch 4 14 Hotel Jan Feb Mar ERG 4 14 Car Rental Jul Aug Sep Oct Nov Dec Tap date S k 7 8 10 11 12 15 16 17 18 19 21 22 23 24 25 26 28 29 30 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item These options appear in the Receipt Details dialog box To open the Receipt Details dialog box 1 Tap the Expense item to which you want to assign details 2 Tap Details Receipt Details Category w Unfiled Type w Lunch Payment w Unfiled Currency Vendor City Attendees CO Col Dae We g Chapter 6 Page 159 3 Select any of the following options Category Type Payment Currency Vendor and City Attendees 4 Tap OK See Categorizing records in Chapter 5 Opens a pick li
111. eleted e mail 179 180 recovering deleted 179 replying to e mail 170 sending 176 showing dates 181 signature 172 174 175 sorting 181 synchronizing 166 truncating 187 viewing e mail 166 Page 262 Main applications 22 Maintenance information 235 Meetings See Date Book Memo Pad adding Address Book data to records 88 89 categorizing records 80 conduit for synchronizing 196 creating records 73 140 deleting records 76 dragging memos into other applications 68 fonts 96 menus 141 opening 68 overview 68 private records 92 reviewing memos 140 sorting records 91 244 See also Notes Memory amount of free 252 for beaming 249 Calculator 142 regaining 77 Memos See Memo Pad Menus 23 25 243 Address Book 132 choosing 24 command equivalents Graffiti writing 24 Date Book 110 120 Edit menu 74 75 Expense 163 Mail 188 Memo Pad 141 154 157 menu bar 21 23 Network Preferences 229 To Do List 139 Modem HotSync operations via 200 204 247 248 Modem port 201 Monday to start week 215 Month Date Book view 108 111 Moving Date Book events 102 the cursor Graffiti writing 43 Multi day events See Repeating events Network connecting 223 connection type 225 idle timeout 225 login scripts 227 password 219 phone settings 220 preferences 220 230 primary DNS 226 secondary DNS 226 selecting service 218 TCP IP 217 user name 218 Notes attaching to records 95 See also Memo Pad Numbers decimal point and tho
112. ems 0 cee cere eeneneee 172 Storing e mail to be sent later cece cesses eseseeeeeneees 176 Editing unsent e mail cece ec eeee cece ceeeeeceeseneneneeneeey 176 Draftemiailerrene adre a a e ligne acon have aE 177 Filing esnai eanan A E aa aa R A A E 178 Deleting e triall srci isr n o a a ees 179 Removing e mail from the Deleted folder ceee ees 179 Purging del tedemailinrentr riedni n 179 Message list Options ssss sssssssssesisssisressertessisressetennesstsnsenienesneneese 180 HotSync OPTIONS atien ee aa A E a E oases 182 Creating special filters senori t e a eai 183 Truncating e mail items sssssesssessessesiessisresststessesstnseninnesnesneese 187 Mail Menus A eae s 188 Beaming information ccccccccecccscsesesescsceeesescseeesescseseseseees 189 Page 6 Visor Handheld User Guide Chapter 8 Advanced HotSync Operations ccccsseeeeeeees 193 Selecting HotSync setup Options cece cenenseeeeneeeneneeeey 193 Customizing HotSync application settings ce eee 196 TR HotSync operations cccccccesesessseesssessseesesesesenseecesseneeessesseenees 197 Preparing your computer for infrared communication 197 Configuring HotSync Manager for infrared communication 198 Performing an IR HotSync operation cece cece cece 199 Returning to cradle HotSync operations cccee ec eeeeeee 199 Conducting a HotSync operation via MOdeM cece 200 Preparing your computer o cc
113. en to deselect the floating event To mark a floating event complete m Tap the circle to the right or left of the event Tips for using floating events m To prioritize floating events enter a number followed by a space or dash as the first few characters of the description m To convert an existing event to a floating event select the event tap Details and select Float as the Type m When you complete a repeating floating event it marks only the current occurrence of the event as complete m Avoid scheduling a floating event that repeats daily These events can accumulate quickly unless you complete them each day m When viewing a floating event in a desktop application the Note field will contain a series of characters for an incomplete event and c for a complete event Do not remove or edit these characters Page 116 Application Specific Tasks Working with To Do items Date Book Plus can create and display To Do items To Do items appear in priority order at the top of the Day View screen To create To Do items in Date Book Plus 1 Tap the Day View button 2 Tap New and select To Do from the list EY 2 Tap to create a To Do item Daily Journal Template BE Appointment 3 Enter a description of the To Do item 4 Tap a blank area on the screen to deselect the item To mark a To Do item complete m Tap the check box next to the item Tips for using To Do items m When you cre
114. er the password you use to log into your server Preferences w Network w Service My ISP Enter password here Password User Name my Enter a password Password Tap here If you do not assigna password you will be asked for one when you connect Connection w Current 3 Tap OK Note The Password field updates to display the word Assigned Chapter 9 Page 219 Selecting a connection The Connection Preferences settings enable your handheld to use a modem to communicate with remote devices For example you can communicate with your ISP server or with your computer if you are away on travel See Connection preferences earlier in this chapter for a complete explanation on how to configure Connection Preferences To select a connection 1 Tap the Connection pick list The list displays the configurations in your Connection Prefer ences panel Preferences w Network Tap to display a list of connection configurations 2 Select the appropriate Connection Adding telephone settings When you select the Phone field your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial in server In addition you can also define a prefix disable Call Waiting and give special instructions for using a calling card Note The Phone Setup dialog box works correctly for AT amp T and Sprint long distance services How
115. ere for small font Tap OK Page 96 Common Tasks Chapter 6 Application Specific Tasks This chapter is organized by application and gives instructions on how to do tasks that are specific to each of the following applications Date Book Date Book Plus Address To Do List Memo Pad Calculator CityTime Expense Chapter 6 Page 97 Date Book When you open Date Book the screen shows the current date and a list of times for a normal business day Scheduling an event A record in Date Book is called an event An event can be any kind of activity that you associate with a day You can enter a new event on any of the available time lines When you schedule an event its description appears on the time line and its duration is automatically set to one hour You can easily change the start time and duration for any event Note It s possible to schedule events that overlap but Date Book makes it easy to find such conflicts See Spotting event conflicts later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can have more than one untimed event on a particular date You can also schedule a repeating event such as a weekly meeting and c
116. ers A in a hexadecimal calculation Enters B in a hexadecimal calculation Enters C in a hexadecimal calculation Calculates the inverse of each bit of the argument Calculates the exclusive OR between two arguments Statistics buttons 940600 6 Adds the current value to the end of the statistics memory list You can store up to 200 values Calculates the mean of the values in the statistics memory list Calculates the standard deviation based ona population ofn Calculates the standard deviation based on a population of n 1 Calculates the sum of the values in the statistics memory list Page 148 Application Specific Tasks 96 000 68 Calculates the square of the sum of the values in the statistics memory list Opens the Statistical Data dialog box where you can view edit delete and clear values in the statistics memory list Displays the number of values in the statistics memory list Calculates the factorial of any integral from 0 to 170 Generates a random number between 0 and 32767 and then divides this number by 32768 to generate a random fraction between 0 and 99997 Returns the number of combinations of n items taken m at a time Returns the number of permutations of n items taken m at a time Weight Temp buttons 9 9 8 86 6 8 Indicates the current value is entered in ounces When you tap this button after tapping another unit of measure it converts the value to ounces Indicate
117. ery immediately m If you leave a drained battery in your handheld for an extended period of time you can lose all of the stored data If this happens charge the battery and use the reset button to reset your handheld See Resetting your handheld later in this chapter for details After you reset your handheld perform a HotSync operation to restore the data from your computer Page 236 Maintaining Your Handheld Resetting your handheld Under normal circumstances you will not have to use the reset button On rare occasions however your handheld may no longer respond to buttons or the screen In this case you need to perform a reset to get your handheld running again Performing a soft reset A soft reset tells your handheld to stop what it s doing and start over again All records and entries stored in your handheld are retained with a soft reset After a soft reset the Welcome screen appears followed by the General Preferences screen to set time and date To perform a soft reset 1 Unscrew the tip of the stylus to access the reset tool Reset tool 2 Use the reset tool to gently press the reset button inside the hole on the back panel of your handheld Tip You can also use the tip of an unfolded paper clip or similar object without a sharp tip Appendix A Page 237 Performing a warm reset A warm reset bypasses system extensions on your handheld such as HackMaster hacks or system patches
118. es Keeps your PPP or SLIP connection until you turn off your handheld or until it times out This option works best with the Springboard modem Chapter 9 Page 225 Defining primary and secondary DNS The Domain Naming System DNS is a mechanism in the Internet for translating the names of host computers into IP addresses When you enter a DNS number or IP address you are identifying a specific server that handles the translation services Each IP address has four sections separated by periods In the Details dialog box you enter each section separately Each section of an IP address is made up of a number from 0 to 255 numbers are the only allowable characters in this field Ask your Internet Service Provider or System Administrator for the correct Primary or Secondary DNS IP numbers Tip Many systems do not require that you enter a DNS If you are not sure leave the DNS field blank To enter a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat steps 2 and 3 for the Secondary DNS number 5 Tap OK IP address Everyone who logs on to the Internet needs to have a unique identifier an IP address whether permanen
119. ever because MCI works differently MCI customers need to put the calling card number in the Phone field and the phone number in the Use calling card field Page 220 Setting Preferences for Your Handheld To enter your server phone number 1 Tap the Phone field 2 Enter the phone number you use to reach your ISP or dial in server Phone Setup 8 Enter your ISP phone number here O Dial prefist ose O Disable call waiting 1170 O Use calling card 3 If you need to enter a prefix or disable Call Waiting skip to those procedures Otherwise tap OK Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you dial 9 to dial a number outside the building To enter a prefix 1 Tap the Dial Prefix check box to select it Phone Setup Phone Select this box if you Enter your need to use prefix here a prefix 2 Enter the prefix 3 Tap OK Chapter 9 Page 221 Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected If your telephone has Call Waiting you need to disable this feature before logging into your ISP or dial in server To disable Call Waiting 1 Tap the Disable call waiting check box to select it Phone Setup Li Select this box if you O Dialprefixz 9 P O Disable call waiting 1170 Enter your disable need to code
120. f some word processors Graffiti writing comes with several predefined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts preferences in Chapter 9 to learn about creating your own ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut Q Chapter 2 Page 43 Your handheld includes the following predefined Graffiti ShortCuts Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld Note that you cannot enter Graffiti characters while using the onscreen keyboard To use the onscreen keyboard 1 Open any application such as Memo Pad 2 Tap any record or tap New 3 Tap abc to open the alphabetic keyboard or tap 123 to open the numeric keyboard A 2 OO Tap here for alpha keyboard Tap here for numeric keyboard 4 Tap the characters to enter text and numbers Note The onscreen keyboard also includes a dialog box for international characters
121. from the old handheld it also erases the name and makes that handheld a clean slate ready to receive a new name The next time you perform a HotSync operation with this old handheld you are asked to give it a name Be sure to give it a unique name Chapter 1 Page 13 Visor components Locating front panel controls Contrast control Power button and backlight control Microphone Stylus Handheld screen Graffiti writing area Application buttons Stylus Screen Graffiti writing area Application buttons buttons Serves as the writing instrument used to enter data in your handheld To use the stylus slide the stylus out of the slot and hold it as you would a pen or pencil Displays the applications and information stored in your handheld It is touch sensitive and responds to the stylus The area where you write letters and numbers using the Graffiti alphabet See Chapter 2 to learn how to write Graffiti characters Activates the individual applications that correspond to the icons on the buttons Date Book Plus Address To Do List and Memo Pad See Buttons preferences in Chapter 9 for details on reassigning these buttons to activate any application on your handheld Tip If your handheld is turned off pressing any application button activates your handheld and opens the corresponding application Page 14 Introduction to Your Visor Handheld LED indicator
122. ge 132 Application Specific Tasks Preferences Dial Preferences Address Book Preferences O Remember last category ff Enable Fast Lookup List By Last Marne First Marne Company Last Marne m Remember last category Determines how Address appears when you return to it from another application If you select this check box Address shows the last category you selected If you clear it Address displays the All category m Enable Fast Lookup Determines whether the top scroll button activates Fast Lookup mode when positioned at the top of the Address list See Looking up Address records in Chapter 5 for instructions on using Fast Lookup The Dial Preferences menu option appears only when you have a Springboard module that supports dialing functions installed such as a VisorPhone or modem module Dial Preferences Dial Phone Email lt none gt SRS w SMS O When dialing add this area code to 7 digit numbers Always dial 1 in front of the area code m Dial Email SMS Determines which application launches when you tap the Dial SMS or Email buttons in the Address Dial dialog box You can select any applicaton that is compatible with the Springboard module that supports the dialing functions Chapter 6 Page 133 m When dialing add this code to 7 digit numbers Inserts the area code you specify in front of 7 digit numbers before dialing m Always dial 1 in front of the a
123. ge 74 Common Tasks Undo Cut Copy Paste Select All Keyboard Graffiti Help Reverses the action of the last edit command For example if you used Cut to remove text Undo restores the text you removed Undo also reverses deletions done by using backspace Removes the selected text and stores it temporarily in the memory of your handheld You can paste the text you cut into another area of the current application or into a different application Copies the selected text and stores it temporarily in the memory of your handheld You can paste the text that you copy into another area of the current application or into a different application Inserts the text that you cut or copied at the selected point in a record The text you paste replaces any selected text If you did not previously cut or copy text Paste does nothing Selects all of the text in the current record or screen This enables you to cut or copy all of the text and paste it elsewhere Opens the onscreen keyboard When you finish with the onscreen keyboard tap Done Opens screens that show all the Graffiti character strokes Use this command anytime you forget a stroke for a character Chapter 5 Page 75 Deleting records To delete a record in any of the basic applications 1 2 3 4 Select the record you want to delete Tap the Menu icon amp Tap Record and then tap the Delete command Date Book and Date Book Plus Delet
124. ies Enter a new category name 5 Tap OK You can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Select the category that you want to rename and then tap Rename Edit Categories Li 4 Enter the new name for the category and then tap OK Edit Categories Enter a new category name Chapter 5 Page 83 5 Tap OK Tip You can group the records in two or more categories into one category by giving the categories the same name For example if you change the name of the Personal category to Business all records formerly in the Personal category appear in the Business category Finding records Your handheld offers several ways to find information quickly All applications Find locates any text that you specify always starting with the current application Date Book Date Book Plus To Do List Memo Pad Phone Lookup displays the Address list screen and lets you add the information that appears in this list to a record Address The Look Up line lets you enter the first letters of a name to scroll immediately to that name The Fast Lookup feature lets you use the buttons on the front of your handheld to find a name Expense Lookup displays the names in your Address list that have data in the Company field You can add these names to a list of attendees associated with an Expense record
125. ies the modem or printer port where you connected the handheld cradle To connect using a USB cradle select Handspring USB port Modem Specifies how your handheld communicates with Setup your computer modem See Conducting a HotSync operation via modem later in this chapter for more information 5 Close the HotSync Software Setup dialog box Chapter 8 Page 195 Customizing HotSync application settings For each application you can define a set of options that determines how records are handled during synchronization These options are called a conduit By default a HotSync operation synchronizes all files between the handheld and Palm Desktop software In general you should leave the settings to synchronize all files The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address To Do List and Memo Pad and Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your handheld including Graffiti ShortCuts The Install conduit installs applications on your handheld To customize HotSync application settings 1 Open Palm Desktop software 2 From the HotSync menu choose Conduit Settings oO Conduit Settings PB Conduit Settings
126. ign a password and lock your and my handheld is handheld you must perform a hard reset to locked continue using your handheld See Performing a hard reset in Appendix A for more information Page 250 Troubleshooting Tips Springboard module problems Problem My Springboard module isn t working properly Solution m Some modules such as GPS units simply need time to complete a task If no obvious error messages occur just wait for the module s software to complete a task If the task takes more than a minute or so press a button on your the front of your handheld such as the Address Book button use that application for a few moments then go back to the module s application m Try turning off your handheld waiting a few seconds then turning on your handheld again m Try removing the module waiting a few seconds then re inserting the module m Delete or disable any unusual system hacks or complex third party applications m If the module installed any files into your handheld s internal RAM delete the application files not databases download the latest version of the software from the vendor s web site and reinstall the application files Appendix B Page 251 Technical support If you cannot solve your problem after reviewing the sources listed at the beginning of this appendix check our web site www handspring com for the latest technical support information Before requesti
127. ilter that retrieves only e mail items containing the string info your handheld considers info rainforest and kinfolk appropriate matches Chapter 7 Page 185 To define a filter string 1 Tap a header field in the HotSync Options dialog box HotSync Options a HotSync Options a Settings for w Local HotSync gt Settings for w Local HotSync An Send only MARS An Send ont MARS amp Retrieve All High Priority Retrieve All High Priority w Ignore Messages Containing aoe w Ignore Messages Containing I cursor To 2 Enter your filter string using commas or spaces to separate the words Do not add connectors such as AND or OR between words in a string 3 If your string exceeds the length of the field tap the name of the field to display the Notes screen for that header field For more information about header field Notes screens see Creating e mail items earlier in this chapter HotSync Options Li Settings for w Local HotSync An Send onts MAN Retrieve All High Priority p ignora Messages Containing Tap here Subi o LAP Done to return te Hotsik Options 4 Tap Done to return to the HotSync Options dialog box 5 Tap OK High priority e mail The Retrieve All High Priority setting lets you retrieve e mail items marked high priority even if those items would have been blocked by a defined filter To retrieve high priority e mail ite
128. ingusB Modem Setup Modem U S Robotics Sportster Port Handspringuse Ea Modem Speaker C on orr Page 194 Advanced HotSync Operations Checkfora Determines the method used to synchronize your connection handheld and your desktop applications using m Local Setup Synchronizes while your handheld is in the cradle connected to your computer Indicate which serial port the cradle is connected to and the speed of the data transfer in the Local Setup options in this dialog box m Modem Setup Synchronizes while the handheld communicates to your computer across a telephone line Indicate which modem this computer uses and which serial port the modem is connected to in the Modem Setup options in this dialog box m Both Setups Synchronizes using the cradle or the modem Indicate the connection details in both Local Setup and Modem Setup options in this dialog box Note Choosing Both Setups prevents you from using either port for other operations such as printing faxing or AppleTalk networking Local Specifies how the cradle connects to your computer Setup m Speed Determines the speed at which data transfers between your handheld and Palm Desktop software Try the As Fast As Possible rate first and adjust downward if you experience problems This setting allows Palm Desktop software and your handheld to find and use the fastest speed m Port Identif
129. ion updates the system time and date Sun Rise Set Opens the Sun Rise Set dialog box where you can view sunrise and sunset information for your home city To view this information for another city tap the City pick list and select the city from the list To view this information for another date tap the scroll arrows next to the date box Chapter 6 Page 157 Expense Expense enables you to record the date expense type and the amount that you spent A record in Expense is called an item You can sort your Expense items into categories or add other information that you want to associate with the item To create an Expense item 1 Tap the Applications icon 2 Tap the Expense icon 3 Tap New Cursor Expense types n of new item l Tap New Tip You can also create a new Expense item by writing on the number side of the Graffiti writing area while in the Expense list screen The first number you write begins your new Expense item 4 Enter the amount of the expense 5 Tap the Expense type pick list and select a type from the list EHE Expense type 20 00 4 14 fT l Breakfast Bus Business Meals Car Rental Dinner Entertainment Incidentals New Note As soon as you select an expense type your handheld saves the entry If you don t select an expense type it doesn t save the entry Page 158 Application Specific Tasks Tip A quick way to cr
130. ion because it downloads only one subset of e mail Defining filter strings E mail items are filtered based on the information contained in their To From and Subj fields The information that defines what your handheld is looking for is called a filter string You create a filter string by listing the words you want your handheld to find and separating them with either a comma or a space Each word in the filter string is joined by an implicit OR so you do not need to enter logical connectors like AND or OR To create a more complex filter you can define filter strings for the To From and Subj fields simultaneously Your handheld joins the filter strings for these fields using an implicit AND once again you do not need to add the logical connector Your handheld does that for you For example suppose you want to receive only e mail items from John Smith jsmith aol com or Jack Jones jjones aol com concerning the Apollo Project You would create the following filter strings In the To field jsmith aol com jjones aol com In the Subj field Apollo Project Your handheld interprets this as Accept e mail items about the Apollo Project from John Smith or Jack Jones Do not accept e mail items from other people Do not accept e mail items from John or Jack about any other subject When you define a string note that your handheld searches for any instance of that sequence of characters For example if you create a f
131. ion between Palm OS handhelds m The record currently displayed in Date Book Address To Do List or Memo Pad Note You cannot beam records from Date Book Plus m All records of the category currently displayed in Address To Do List or Memo Pad m A special Address record that you designate as your personal business card containing information you want to exchange with business contacts m An application installed in RAM memory To select a business card 1 Create an Address record that contains the information you want on your personal business card 2 Tap the Menu icon G 3 Tap Record and then tap Select Business Card 4 Tap Yes To beam a record business card or category of records 1 Locate the record business card or category you want to beam 2 Tap the Menu icon G 3 Tap Record and then tap one of the following The Beam command for an individual record In Address only Beam Business Card Beam Category 4 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld Tip For best results Visor handhelds should be between 10 centimeters approximately 4 inches and 1 meter approximately 39 inches apart and the path between the two handhelds must be clear of obstacles Beaming distance to other Palm OS handhelds may be different Chapter 7 Page 189 5 Wait for the Beam Status dialog box to indicate that the transfer is complete before you contin
132. is section and try the suggestions listed Displaying expanded Service Connection Progress messages It s helpful to identify at what point in the login procedure the connection fails An easy way to do this is to display the expanded Service Connection Progress messages Expanded Service Connection Progress messages describe the current stage of the login procedure Press the bottom scroll button at any point during login to display these messages Viewing the Network Log If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your System Administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 Tap Options and then tap View Log 2 Tap the up and down arrows of the scroll bar to see the entire Network Log 3 Tap Done Adding a DNS number If your ISP or dial in server requires a DNS number and you did not enter that information in the Network Preferences screen it will appear that you successfully logged into your network When you try to use an application or look up information however the connection fails If this occurs try adding a DNS number Ask your I
133. k that you want in the date bar at the top of the screen If necessary tap the Previous week or Next week scroll arrows to move to another week Previous Next week i ee Tap to select a day of the current week Tip You can also use the scroll buttons on the front panel of your Visor handheld computer to move forward or backward one day at a time Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Previous year Next year Go to Date 4 2002 gt Dan Feb Mar apr May Jun 4 Tap to select a IM eoo Sep oct Nov Dec Mon TWTerFs 2 3 4 5 6 Tap to select a 9 10 11 12 13 d 16 17 18 19 20 ay 23 GER 25 26 27 Tap to select current date Tip In the Go to Date dialog box you can also use the scroll buttons on the front panel of your handheld to move forward or backward one month at a time 2 After you locate the date follow the steps for scheduling an event for the current day Page 100 Application Specific Tasks To schedule an untimed event 1 Select the date that you want for the event as described in To schedule an event for another day 2 Tap New 3 Tap OK so that no start or end times are defined for the new event Set Time Start Time is 5 e a e N a o i m Tip You can also create a new untimed event by making sure no event is selected and then writing letters in
134. lowercase version of a letter Page 36 Entering Data in Your Handheld 3 Position the stylus in the left hand side of the Graffiti writing area 4 Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables 5 Lift the stylus from the screen at the end of the stroke shape That s all there is to it When you lift the stylus from the screen your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen As soon as you lift the stylus from the screen you can begin the stroke for the next character you want to write Important You must begin the character strokes in the Graffiti writing area If you do not make Graffiti strokes in the Graffiti writing area your handheld does not recognize them as text characters Graffiti tips When using Graffiti writing keep these tips in mind m Accuracy improves when you write large characters You should draw strokes that nearly fill the Graffiti writing area m To delete characters simply set the insertion point to the right of the character you want to delete and make the backspace stroke a line from right to left in the Graffiti writing area m Write at natural speed Writing too slowly can generate recognition errors m Do not write ona slant Vertical strokes should be parallel to the sides of the Graffiti writing area m Press firmly Chapter 2 Page 37 The Graffiti alphabet
135. ls to the first letter of the company name Tap the record to view its contents To use Fast Look Up to find an Address record 1 2 3 Go to the top of the Address list screen Press the top scroll button Press the application buttons on the front of your handheld to narrow the list of names Tip The range boxes and controls appear on the screen above the corresponding button so you don t have to remember which buttons to press You can also tap the Fast Lookup range boxes and controls on the screen instead of pressing the buttons Chapter 5 Page 85 Find names in this category Adams Becky 1 800 555 2222 Alfonso Maria 555 1616H 555 1234 408 555 9898 W 555 9696 H Manicotti Bill 408 555 6000 Mortinez Jose 415 555 8899 Press to find last Press to find first names that begin names that begin with A L with M Z Press to find last Press to find first names that begin L names that begin with M Z with A L Continue pressing the application buttons to narrow the list based on the second third forth etc letters of the name For example to find the name Jan Vanderlin a Press the Address button to see last names starting with M Z b Press the Date Book button to see last names with the second letter between A L c Press the To Do List button to see first names starting with A L and last names starting with M Z d Press the To Do List button to see first names wi
136. ly unread e mail items download to your handheld from your desktop E Mail Inbox and all items in your handheld Outbox are sent to your desktop E Mail application Note The All setting does not mean that all information included in each e mail item downloads to your handheld Truncation settings explained in a following section for long e mail items still apply Also Mail never downloads any attachments to your handheld The e mail item and any text information appear but the attachment is left in your desktop E Mail application 5 If you selected All Send only or Unread tap OK If you selected Filter continue to the next section Creating special filters You can create special filters to control the type of e mail items that download to your handheld during synchronization Special filters work on the premise of ignoring or retrieving items that contain specific information in their header fields To create a special filter you must decide whether you want to ignore or retrieve certain e mail items Then based on that decision you must tell your handheld what it needs to look for in the To From and Subj fields to single out those e mail items Chapter 7 Page 183 To access the special filter settings m Tap the Filter box in the HotSync Options dialog box HotSync Options Li HotSync Options Li Settings for w Local HotSync Settings for w Local HotSync Tap here iy Send only to display An Send only MUKA
137. m the list of ShortCuts To delete a ShortCut 1 Tap the ShortCut you want to delete 2 Tap Delete 3 Tap Yes Chapter 9 Page 233 Page 234 Setting Preferences for Your Handheld Appendix A Maintaining Your Handheld This chapter provides information on the following m Proper care of your Visor handheld computer m Prolonging battery life m Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble free service Please observe the following general tips when using your handheld m Take care not to scratch the screen of your handheld Keep the screen clean When working with your handheld use the supplied stylus or plastic tipped pens intended for use with a touch sensitive screen Never use an actual pen or pencil or other sharp object on the surface of the handheld screen m Your handheld is not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument m The touch sensitive screen of your handheld contains a glass element Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you sit on it the glass may break m Protect your handheld from temperature extremes Do not leave yo
138. mail 179 180 records 77 See also Deleting Range of times in Day view 112 122 Reading e mail on handheld 166 Receipts recording in Expense 159 Receiving data See Beaming information Records Address Book 129 beaming 189 190 choosing categories 80 creating 73 Date Book 98 defined 73 deleting 76 104 displaying a category of 82 editing 74 75 Expense 158 fonts 96 hiding private 58 92 lost 244 Memo Pad 140 notes for 95 number of 252 private 92 purging 77 sorting 91 To Do List 135 Page 264 Recovering deleted e mail 179 filed mail 178 Recurring events deleting 76 scheduling 103 Reminder See Alarm Removing applications 55 Desktop software 57 Renaming categories 83 Repeating events deleting from Date Book 76 scheduling 103 Replying to e mail 170 Rescheduling events 102 Resetting handheld hard reset 238 location of reset button 17 237 soft reset 237 warm reset 238 Retrieving e mail See Filters for e mail S Saving data 49 73 76 draft e mail 177 Scheduling events 98 102 Screen backlight 15 16 blank 242 brightness control 15 calibrating 20 214 caring for 235 contrast control 15 touching 14 Scroll bar 22 Scroll buttons 15 Searching See Finding Secondary DNS 226 Security 58 61 changing password 59 deleting password 59 displaying owner s name 231 forgotten password 61 locking the handheld 60 private records 92 Selecting date for event 100 e mail to be synch
139. mation Date Book adding Address Book data to records 88 89 alarm 102 changing event time 102 changing event to untimed 101 changing repeating events 104 conduit for synchronizing 196 conflicting events 109 continuous events 103 105 creating records 73 98 102 Day view 106 deleting records 76 deleting repeating events 104 display options 111 end time for Day view 112 122 fonts 96 menus 110 Month view 108 notes for records 95 opening 64 overview 64 private records 92 purging records 77 repeating events 76 103 105 scheduling events 98 102 selecting dates 100 selecting default 120 start time for Day view 112 122 Sunday or Monday to start week 215 switching views 106 untimed events 98 101 Week view 106 215 244 Date Book Plus Daily Journal 118 Event tracking 118 floating events 115 List View 115 menus 120 opening 65 overview 65 templates 119 To Do List items 117 Week View with Text 113 Year View 114 Dates Expense item 159 setting current 31 244 showing in Mail list 181 To Do List record due 137 Day Date Book view 98 111 123 Page 259 Decimal point 216 Default categories 81 currency in Expense 163 settings See Preferences Deleted data saving in archive files 76 e mail recovering 179 Deleting applications 53 55 Desktop software 57 e mail 179 Graffiti characters 37 passwords 59 records 76 service templates 229 text 75 See also Purging records Delivering e mail 172 175 Desktop E Mail applic
140. may also contain commands to show high scores to start a new game or to set preferences for the game Removing applications In the event that you run out of memory or decide that you no longer need an application you installed you can remove applications from your handheld You can remove only add on applications patches and extensions that you install you cannot remove the applications that reside in the ROM portion of your handheld To remove an add on application 1 Tap the Applications icon 2 Tap the Menu icon G 3 Tap App and then tap Delete 4 Tap the application that you want to remove Chapter 3 Page 55 Free Memory 16171K of 1792K E Datebk3DB 1K Graffiti HackMlaster HSAdvCalcD6 Screenshot ScreenshotDe Tap Delete Tap Yes Tap Done SND wo Check the User in the Palm Desktop folder on your computer If you find a PRC file for the application you just removed delete the PRC file from the User folder Tip If you installed Palm Desktop software for the first time when you purchased your Visor handheld the Palm Desktop software is located in the Handspring folder If you upgraded from a previous version of Palm Desktop software these files are located in the Palm folder Page 56 Managing Your Applications Removing Palm Desktop software Removing Palm Desktop software also removes HotSync Manager If you remove this software from your computer you cannot synchronize
141. ms 1 Tap the Filter box in the HotSync Options dialog box Page 186 Communicating Using Your Handheld 2 Tap the Retrieve All High Priority check box to select it HotSync Options Li Settings for w Local HotSync Tap All Send only MAKA check W Retrieve All High Priority box w Ignore Messages Containing 3 Tap OK Note This setting is applicable only if your E Mail application has the capacity to flag high priority e mail items Truncating e mail items The Truncate feature lets you set a point at which long e mail items truncate when downloading to your handheld By default this Truncate value is 4 000 characters By truncating long messages you reduce the time it takes to synchronize your desktop E Mail and Mail as well as the amount of storage space e mail uses on your handheld Note Truncation is separate and independent from filtering To truncate e mail items 1 Tap Truncate in the HotSync Options dialog box HotSync Options Li Tap to Truncate Options select a Send only maximum length Settings for w Local HotSync Truncate message after 250 characters All messages will be syn 500 characters chronized between the 1000 characters handheld and the remote 2000 characters email system 4000 characters 6000 characters 8000 characters Mn Truncate 2 Tap to select the truncation setting you want Tip If you select the maximum setting messages can be 8 000 chara
142. n your handheld in Appendix A what should check gj Make sure the HotSync Manager is to make sure am enabled Open Palm Desktop software doing it correctly from the HotSync menu choose Setup Make sure that the Enabled option is selected m Check the HotSync Manager Local Setup settings Open Palm Desktop software from the HotSync menu choose Setup Click the Serial Port Settings tab and make sure Local option is selected and that the Speed and Port settings match the port where you attached the cradle m Make sure the cradle is connected securely to your computer m Make sure your handheld is seated securely in the cradle m Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm OS handheld m If you installed a conduit from a third party software developer contact the developer for support m Make sure you are using the correct type of cradle If your computer does not have a USB port or is not running Mac OS 8 5 or later you must use a serial cradle I did a HotSync Make sure the correct options are selected operation but one of in the Conduit Settings dialog box my applications did not synchronize Appendix B Page 245 I cannot launch the HotSync Manager I tried to do a local HotSync operation but it did not complete successfully Make sure you are not running another program such as America Online Compu
143. nal entry Include Week Numbers in Title Displays the selected week number in the title bar Page 126 Application Specific Tasks Month Preferences Year Preferences Month Preferences E Show Timed Events E Show Untimed Events E Show Doily Repeating Events E Include Week Mumbers in Title E Show Zero Duration Events Show Timed Events Displays events that you assigned to a specific time Show Untimed Events Displays events that you assigned to a date but did not assign to a specific time Show Daily Repeating Events Displays events that repeat each day Include Week Numbers in Title Displays week numbers in the title bar for the first and last weeks in the month Show Zero Duration Events Displays events that have no duration in the Month View display Year Preferences a Hide Floating and Done Items O Hide Untirned Events Ef Hide Zero Duration Events O Hide Events 0 5 Hr O Hide Doily Repeating Events Hide Floating and Done Items Removes floating events and completed To Do items from the Year View display Hide Untimed Events Removes untimed events from the Year View display Hide Zero Duration Events Removes events without a duration from the Year View display Hide Events lt Removes events that are shorter than the time you specify from the Year View display The choices are 0 5 1 2 4 8 and 12 Hide Daily Repeating Events Removes events that repeat daily from the Y
144. nd your To Do items Set an alarm to sound prior to the scheduled activity Create reminders for events that are based on a particular date rather than time of day Birthdays and anniversaries are easy to track with your handheld Attach notes to individual events for a description or clarification of the entry in your Date Book To open Date Book 1 2 Tap the Applications icon Tap the Date Book icon sul 24 02 KIBO GEE View icons Note Tap the view icons to select a Date Book view Page 64 Overview of Basic Applications Date Book Plus Date Book Plus is an enhanced version of the Date Book application In addition to all the standard Date Book features it provides a variety of advanced views and functions In Date Book Plus you can do the following m View To Do items in select calendar views m Display a chart of your appointments for one or two weeks complete with descriptions of each event Display a calendar of an entire year Display a list of your appointments in List View Create unscheduled events that float from one day to the next until you complete them Create a Daily Journal to track events with automatic time stamps Save event templates and use them to quickly create similar events To open Date Book Plus m Press the Date Book Plus application button on the front panel of your handheld Date Book Plus opens to today s schedule Date Book Plus button Note Pre
145. nd your computer It is a good idea to back up your data in case something happens to the data on your handheld Changes you make on your handheld or Palm Desktop software appear in both places after you synchronize With Palm Desktop software you can do the following m Work with your handheld applications on your computer Palm Desktop software duplicates the Daily Calendar Date Book Contact List Address Task To Do List and Note Memo Pad applications on your handheld so you can view enter and modify any data stored on your handheld m Back up the data stored on your handheld with HotSync technology and synchronize the data on your Palm Desktop software Synchronization is a one step procedure that ensures your data is always safe and up to date See Exchanging and updating data HotSync operations in Chapter 5 for details m Import and export data so you can easily transfer data from other desktop applications into any of your main applications See Importing data in Chapter 2 for more information m Print your Palm Desktopinformation on any printer Chapter 1 Page 31 Installing Palm Desktop software The following instructions guide you through installing Palm Desktop software After installation refer to the online Help in Palm Desktop software for information about how to use the software Note You must install the software that comes with your Visor handheld even if you already installed Palm Desk
146. ng support please experiment a bit to reproduce and isolate the problem When you do contact support please be ready to provide the following information m The name and version of the operating system you are using m The actual error message or state you are experiencing m The steps you take to reproduce the problem m The version of handheld software you are using and available memory To find version and memory information 1 Tap the Applications icon 2 Tap the Menu icon G 3 Tap App and then tap Info Note Thousands of third party add on applications have been written for Palm OS handhelds Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software 4 Tap Version to see version numbers and tap Size to see the amount of free memory in kilobytes Page 252 Troubleshooting Tips Appendix C Non ASCIl Characters for Login Scripts The following information enables you to create custom login scripts that require non ASCII characters It is provided for advanced users who understand the use and requirements of such characters in a custom login script Use of char You may use the caret to transmit ASCII command characters If you send char and the ASCII value of char is between and _ then the character is automatically translated to a single byte valu
147. nning on the handheld The Connection Preferences screen displays a list of available configurations that can be modified to reflect the required settings This list will vary depending on the software you have added to your handheld Page 210 Setting Preferences for Your Handheld Connection Types There are four type of connections you can choose from when configuring your preferences Serial to PC Serial to Modem USB Serial to PC USB to PC IrCOMM to PC IrCcOMM to Modem This connection type defines the direct serial connection between your handheld and your desktop computer It is used to perform a local HotSync operation when your handheld is connected by its serial connector to the cradle The cradle is attached by its cable to a serial COM port on your desktop computer This connection type defines a connection between a modem attached to the serial connector of your handheld and a modem that is part of your computer or laptop This connection type defines a direct serial or USB connection between your handheld and your desktop computer When you select this option your handheld detects which type of cradle you have connected to your computer This connection type defines the direct USB connection between your handheld and your desktop computer It is used to perform a local HotSync operation when your handheld is connected by its USB connector to the cradle The cradle is attached by its cable to a USB
148. ns 1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the category pick list in the upper right corner of the screen 4 Tap the Preferences category you want to view The following procedures for setting the time and date give you an example of how to customize your handheld You make changes to the time and date in General preferences To set the current time 1 Tap the Set Time box Preferences w General Tap here Auto off after w 2 minutes Set Time System Sound w High CIRO 5 Alarm Sound w High Game Sound w High Beam Receive w Off 2 Tap the up or down arrows to change the hour 3 Tap each minute number and then tap the arrows to change them 4 Tap AM or PM Note Your handheld can also display time based on a 24 hour clock See Formats preferences in Chapter 9 for more information 5 Tap OK Page 30 Introduction to Your Visor Handheld To set the current date 1 Tap the Set Date box 2 Tap the arrows to select the current year Set Date Tap arrows to select year Tap to select month Tap to select date 3 Tap a month 4 Tap the current date Palm Desktop software Palm Desktop software includes the same main applications as your handheld Daily Calendar Date Book Contact List Address Task To Do List and Note Memo Pad You can use the HotSync feature of this software to back up and exchange data between your handheld a
149. nt number as the payment amount Stores the current number as the compounded loan amount including interest Opens the Time Value of Money dialog box where you can modify values and solve the equation Stores the remaining balance interest and principal amortization based on the supplied values Calculates a given percentage of a value To use this button enter a value tap this button enter the percent and then tap the equal sign button Calculates the change in a value by a given percentage To use this button enter a value tap this button enter the percent and then tap the equal sign button 0O 6 080690608 60 6 Calculates the percentage of one number relative to another number To use this button enter the first number tap this button enter the second number and then tap the equal sign button Calculates the percentage required to get to one value from another value To use this button enter the result number tap this button enter the starting number and then tap the equal sign button Q Chapter 6 Page 147 Logic buttons 96022690 4080 6 Shifts the value to the left and fills the new places with Zeros Enters D in a hexadecimal calculation Enters E in a hexadecimal calculation Enters F in a hexadecimal calculation Calculates bit by bit commonalities between two arguments Calculates bit by bit unique occurrences in two arguments Shifts the sign bit to the right in signed mode Ent
150. ntire week This view lets you quickly review your appointments and available time slots In addition the graphical display helps you spot overlaps and conflicts in your schedule To display the Week View 1 Tap the Week View button Week View 2 Tap the navigation controls to move forward or backward a week at a time or to display details of an event Note The Week View also shows untimed events and events that are before and after the range of times shown Page 106 Application Specific Tasks Previous Next week week Bar indicates earlier event Dot indicates untimed event Bar indicates later event Tips for using Week View Keep the following points in mind To reschedule an event tap and drag the event to a different time or day Tap a blank time on any day to move to that day and have the time selected for a new event Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event The Week View shows the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event Chapter 6 Page 107 Working in Month View The Month View screen shows which days have events scheduled Dots and lines in the Month View indicate events repeating events
151. of the current number Calculates the arc inverse hyperbolic tangent of the current number Chapter 6 Page 145 Finance buttons Finance buttons enable you to find an unknown variable value based on a group of known variable values For example to calculate the monthly payment for a 30 year home loan of 100 000 with an annual interest rate of 8 you would enter the following variables Payments year 12 N 360 30 years x 12 months APR 8 PV 100 000 FV 0 Using these variables the answer would be 733 76 per month To solve this exmaple 1 Enter a value and then tap the corresponding variable button Repeat this process until you ve entered the following four variables m N 360 30 years x 12 months mw APR 8 m PV 100 000 m FV 0 2 Enter 12 and tap the P Yr button to enter the number of payments per year Tap Edit 3 4 Tap the Pmt line and erase all values on the line including zero 5 Tap Solve 6 Tap Done You can use a similar process to solve other financial equations by entering four of the variables to find the value of the fifth variable Page 146 Application Specific Tasks Stores the current number as the total number of payments over the life of the loan Stores the current number as the annual percentage rate of interest Stores the current number as the number of payments per year Stores the current number as the initial loan amount Stores the curre
152. og Tip Prepares your computer to synchronize with your handheld Serial Port Monitor controls the serial port you specified prevents you from using the port for other operations such as printing faxing or AppleTalk networking Turns off the Serial Port Monitor and makes the serial port available for use by other applications Starts Serial Port Monitor automatically when you start your computer You must restart your computer before this option takes affect If this option is not checked you must enable Serial Port Monitor manually in this dialog box Provides troubleshooting information in the log when you perform a HotSync operation If you are having trouble synchronizing your handheld with your computer choose this option If you re not sure which options to use keep the default settings Enabled and Enable HotSync software at system startup 4 Click the Serial Port Settings tab to display the settings for the connection between your computer and the handheld cradle and adjust the following options as needed O HotSync Software Setup E Serial Port Settings Check for handheld connection using HotSync Controls Local Setup Q Modem Setup n Both Setups Status Local Setup prepares this computer to HotSync with ahandheld in its cradle connected to the serial port specified below Local Setup Speed As fast as possible Port Handspr
153. og box Make sure your modem resets before you try again Turn off your modem wait a minute then turn it back on Check the following on your handheld Confirm that the telephone cable is securely attached to your modem Make sure the dialing instruction dials the correct phone number If you need to dial an outside line prefix make sure you selected the Dial Prefix option on your handheld and entered the correct code If the telephone line you are using has Call Waiting make sure you selected the Disable call waiting option under Modem Sync Phone Setup on your handheld and entered the correct code Make sure the telephone line you are using is not noisy which can interrupt communications If you are using an external modem make sure your modem resets before you try again Turn off your modem wait a minute then turn it back on Check the batteries in your modem and replace them if necessary Page 248 Troubleshooting Tips Beaming problems Problem Icannot beam data to another Palm OS handheld When someone beams data to my handheld I get a message telling me it is out of memory Solution Confirm that your handheld and the other Visor handheld are between ten centimeters approximately 4 and one meter approximately 39 apart and that the path between the two devices is clear of obstacles Beaming distance to other Palm OS handheld computers may be different Check the General P
154. ons s s sssssessesuenunnennenennnnnn 63 Wate BOOK EEE E E E A E E E A A 64 Date BooK PluS ananman neet ee a e a A EA AE 65 Adae S a Peet aah opt E A A 66 ToDo listras eee a a e a i a i 67 Memo pad a a e 68 Caleulatoftniat atanan oa aa a a at 69 City Tin E E saass showy wais taasn iasectengactonadstavese 70 EPES Ena a E Sedan flats fel ticicn tesa cSeteceeees Ute ca dle e 71 Chapter 5 COMMON Tasks cssecceseecseneseeeeseeeseeeeseeeseaneesenseeseeseseaeees 73 Crating records ss ei aa saiad paesi a e EEan 73 Editing recordg saniser ipni iia eara Eir 74 Enterni TOXE an a a E I SOA ON EAR 74 Edit m nt ensia Nach heer t ea ives ia I 74 D leting tecordS in i aE Nanas 76 Other ways to delete records c ccceceeeestetesesteteteececeseseseeneeneees 76 Purging r cords kei asp ava enp E lee ii 77 Exchanging and updating data HotSync operations 78 Performing a HotSync operation for the first time 0 0 0 0 78 Cate gorizing records iccisesicsceteesteseshineressdhlstavessts oeibesstessesiabies avers 80 System defined and user defined categories 0 0 81 Findings T6COrd Stews css vidi ete ei aoni era eA aeon an ii 84 Looking up Address records c ccceceseeeseesessesseseeesssseseseseneeneees 84 Using Find esien aae aiit parai 87 Using Phone LOokKuUp ii lisna ye aee TEE AN 88 Page 4 Visor Handheld User Guide Sorting lists Of rec rd nsise a rai e E A E E 91 Making records private
155. ontinuous events such as a three day conference or a vacation To schedule an event for the current day 1 Tap the time line that corresponds to the beginning of the event Jul 24 02 KIBOG Geo Jul 24 02 KIBOG Geo Tap atime line Time bar shows duration Enter event 2 Enter a description of the event You can enter up to 255 characters Page 98 Application Specific Tasks 3 Ifthe event is one hour long skip to step 7 If the event is longer or shorter than an hour tap the time of the event to open the Set Time dialog box Set Time Start Time End Time 1 z 3 4 5 6 T pi 3 o 1 Tip You can also open the Set Time dialog to select a start time by making sure no event is selected and then writing a number on the number side of the Graffiti writing area 4 Tap the time columns on the right side of the Set Time dialog to set the Start Time Start Time Tap to scroll to highlighted earlier hours Set Time Tap to change hours Tap to change minutes Tap to scroll to later hours 5 Tap the End Time box and then tap the time columns to set the End Time 6 Tap OK 7 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event Chapter 6 Page 99 To schedule an event for another day 1 Select the date you want for the event by doing one of the following Tap the day of the wee
156. opy or download the application you want to install into the add on folder in your Palm folder on your computer Note If the software you download is compressed you need to decompress it into this folder If you prefer to place the application into another folder you need to navigate to that folder before you complete step 5 2 Double click the Palm Desktop icon on your desktop 3 From the HotSync menu choose Install Handheld Files Tip You can also access the Install Handheld Files dialog box by double clicking any file with a PRC file extension O Install Handheld Files HB f User Midyne 2 Add To List Remove From List Application Inf Tips The files in this list will be Application L see installed on your handheld device the next time you perform a HotSync operation To add files to this list either drag and drop them onto this window or click the Add button To find other third party applications and files for your handheld device check out our web site at http www palm com 4 From the User pop menu select the name that corresponds to your Visor handheld 5 Click Add to List GAdd on Macintosh HD Giraffe pre Eject LI HARDBALL PRC C MINEHUNT PRC C PUZZLE PRC SUBHUNT PRC Show Handheld Files 6 Select the application s you want to install on your handheld 7 Click Add File Ch
157. or delete 2 Tap Details 3 4 Tap one of the following Enter the change and tap OK or tap Delete Page 104 Application Specific Tasks Repeating Event a Apply the changes to the Current record this amp all Future records All occurrences Future Cancel Current Changes or deletes only the current instance of the re peating event Future Changes or deletes the current event and all future oc currences of this event All Changes or deletes all past current and future occurrences of this event Considerations for repeating or continuous events Keep the following points in mind If you change the start date of a repeating event your handheld calculates the number of days you moved the event Your handheld then automatically changes the end date to maintain the duration of the repeating event If you change the repeat interval e g daily to weekly of a repeating event past occurrences prior to the day on which you change the setting are not changed and your handheld creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14th to January 15th and apply the change to All occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to Current or Future occurrences past occurrences prior to the day on which you change th
158. otSync Menu choose Setup Click the HotSync Controls tab and select the Enabled option 3 Press the HotSync button on the cradle HotSync button 4 From the Select User dialog box choose the user name you assigned to your handheld Chapter 5 Page 79 The HotSync Progress dialog box appears and synchronization begins HotSync Progress Status Synchronizing Date Book User Midyne 5 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can remove your handheld from the cradle Categorizing records Categorize records in the Address To Do List Memo Pad and Expense applications so that they are grouped logically and are easy to review You can also categorize applications See Using the Applications Launcher in Chapter 3 for more information When you create a record your handheld automatically places it in the category that is currently displayed If the category is All your handheld assigns it to the Unfiled category You can leave an entry as Unfiled or assign it to a category at any time Page 80 Common Tasks System defined and user defined categories By default your handheld includes system defined categories such as All and Unfiled and user defined categories such as Business and Personal You cannot modify the system defined categories but you can rename and delete the user defined categories In addition y
159. ou If not the Lookup dialog box appears and lists all records that contain information in an E mail field Tip You can also open the Look Up dialog box in the New Message screen by tapping Lookup from the Options menu or by using the Graffiti Command stroke L To Lookup Adams Ben ben_adams netcom com Butler Richard buttons pipeline corm Carter Melanie mearter aol com Chu Byron churmman aol corm Technical Support support palm com oT Daa Tap Lookup 5 Enter the first letter of the entry you want to find to scroll to the first entry that begins with that letter If you write an additional letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sanders and writing sm scrolls to Smith 6 Tap an address to select it 7 Tap Add Chapter 7 Page 171 To Lookup Adams Ben ben_adams netcorm com Butler Richard buttons pipeline com Carter Melanie mearter aol com Tap to select Chu Byron chuman aol com Technical Support support palm com Tap here to enter address in field Adding details to e mail items Before you send your e mail item you can attach additional attributes to it such as a signature or a priority level These features are dependent on the desktop E mail application you use If your application does not support the attribute you select your handheld cannot attach that attribute to the e m
160. ou can create your own user defined categories You can have a maximum of 15 user defined categories in each application Address contains the QuickList user defined category in which you can store the names addresses and phone numbers you might need in emergencies doctor fire department lawyer etc Expense contains two user defined categories New York and Paris to show how you might sort your expenses for different business trips Note The illustrations in this section come from Address but you can use these procedures in all the applications in which categories are available Categories are not available in Date Book and Date Book Plus To move a record into a category 1 Select the record you want to categorize 2 In Address only Tap Edit 3 Tap Details 4 Tap the Category pick list to display the list of available categories Address Entry Details Show in List w Work Business Category eg Personal Private oyickList Unfiled 5 Select the category for the record 6 Tap OK Chapter 5 Page 81 To display a category of records 1 Tap the category pick list in the upper right corner of the list screen Abrams Liz Adams Ben Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie Chu Byron Conner Sandy 2 Select the category you want to view Tap here 650 454 6121 408 FF2 1900 510 532 0746 213 422 1363 40
161. ou can do the following m Record dates types of expenses amount spent payment method and other details associated with any money that you spend m Assign expense items to categories so that you can organize and view them in logical groups m Keep track of vendors companies and people involved with each particular expense m Log miles traveled for a particular date or expense category m Sort your expenses by date or expense type To open Expense 1 Tap the Applications icon 2 Tap the Expense icon 4 14 Taxi 4 14 Lunch 4 14 Hotel 4 14 Car Rental Note You cannot use the Macintosh version of Palm Desktop software to synchronize Expense data between your handheld and your computer Chapter 4 Page 71 Page 72 Overview of Basic Applications Chapter 5 Common Tasks This chapter provides instructions on how to do tasks that you can do in most or all of the basic applications It s easy to transfer what you learn in one application to the others because the structure and behavior of all the applications are quite similar The term records is used to refer to an individual item in any of the basic applications a single Date Book Plus event Address entry To Do List item Memo Pad memo or Expense item Creating records You can use the following procedure to create a new record in Date Book Plus Address To Do List Memo Pad and Expense To create a record 1 Select the applic
162. ou to enter one The Password command is usually followed by a Send CR command Page 228 Setting Preferences for Your Handheld Delay Tells your handheld to wait a specific number of seconds before executing the next command in the login script Get IP Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Prompt Opens a dialog box and prompts you to enter text of some kind for example a password or a security code End Identifies the last line in the login script 4 Repeat steps 2 and 3 until the login script is complete 5 Tap OK Deleting a service template There is only one way to delete a service template use the Delete command from the Service menu To delete a service template 1 Tap the Service pick list 2 Tap the service template you want to delete 3 Tap the Menu icon G 4 Tap Service and then tap Delete 5 Tap OK Network preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit service templates TCP IP application menus are show here for your reference See Using menus in Chapter 1 for more information about choosing menu commands Service menu EAI Edit Options Duplicate L Chapter 9 Page 229 Options menu Options ViewLog V TCP IP troubleshooting If you are having a problem establishing a network connection using TCP IP check th
163. our handheld and leave it in your Inbox your next HotSync operation marks it as read in your desktop E Mail application Chapter 7 Page 165 In Mail you can do the following m View delete file and reply to incoming mail m Create outgoing e mail items and drafts of e mail items m Create simple or complex filters which allow you to decide the type of e mail that your handheld retrieves from your desktop E mail application m Use your handheld in its cradle or with infrared communication to send and retrieve e mail items from your desktop E Mail application Third party software required sold separately Setting up Mail on the desktop Before you use Mail for the first time make sure your desktop E Mail application is up and running You must also set up Palm Desktop software for use with your desktop E Mail application For information on using Mail with a Macintosh visit the web site www handspring com Synchronizing Mail with your E Mail application After you enable and configure Mail you need to perform a HotSync operation to synchronize Mail with your desktop E Mail application For a complete explanation of HotSync technology see Chapter 8 Opening the Mail application on your handheld To open Mail 1 Tap the Applications icon 2 Tap the Mail icon Viewing e mail items The Message list displays a list of your incoming e mail items who sent them and the date they were received E mail items
164. ox to select it 4 Tap OK To hide or mask all private records 1 Make sure the records you want to mask are marked private 2 Tap the Applications icon 3 Tap Security 4 Tap the Current Privacy pick list Security Current Privacy ow Show Records 5 Tap either Hide Records or Mask Records 6 Tap OK to confirm that you want to change the security setting Page 92 Common Tasks To display all private records 1 Tap the Applications icon 2 Tap Security 3 Tap the Current Privacy pick list Security Current Privacy ow Mosk Records Tap here Password 4 Tap Show Records If you do not have a password private records become visible If you have a password the Show Private Records dialog box appears Enter your password in this dialog box and tap OK To display a specific masked record 1 Open the application that contains the record you want to view 2 Tap the shaded bar that masks the record Abrams Liz 650 454 6121 vy Adams Ben 408 772 1900 4 Tap here Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 516 626 1424 Cain Cathy 650 235 6222 Wy 718 824 1548 4 Chu Byron 213 343 9801 Conner Sandy 301 933 6833 Eo Note If you have a password you must enter your password and tap OK to view the record Chapter 5 Page 93 To display all private records in a specific application 1 Open the application in which you want to dis
165. p Done Keyboard There are three ways to access the onscreen keyboard 1 Tap the dots in the corners of the Graffiti writing area to activate the numbers or letters keyboards 2 The Keyboard command Four ways to enter data There are four ways to enter data into your handheld Using Graffiti writing Using the onscreen keyboard Entering or importing data in Palm Desktop software and then synchronizing with your handheld Using an external keyboard Graffiti writing Your handheld includes Graffiti writing software as the primary system for entering text and numbers With Graffiti writing you write simple strokes with the stylus and they are instantly recognized as letters or numbers Write letters here Write numbers here Q Q 6 a Ns Division marks Page 26 Introduction to Your Visor Handheld Your handheld also includes Giraffe a game you can use to practice Graffiti writing See Installing and removing applications in Chapter 3 for installation instructions The Memo Pad application is ideal for practicing Graffiti writing This section explains how to open Memo Pad and use it to practice Graffiti writing To open Memo Pad 1 Press the Memo Pad application button a 2 Tap New Note A blinking cursor appears on the first line of the new memo to indicate where new text will appear emo oF fll New Unfiled 1 11 22 Meeting Minutes memo cursor
166. play the records 2 Tap the Menu icon amp 3 Tap Options and then tap Security 4 Tap the Current Privacy pick list Change Security Li Current Privacy Mask Records 5 Tap Show Records 6 Tap OK Page 94 Common Tasks Attaching notes In all basic applications except Memo Pad you can attach a note to a record A note can be up to several thousand characters long For example for an appointment in Date Book Plus you can attach a note with directions to the location To attach a note to a record Display the entry to which you want to add a note In Address only Tap Edit Tap Details Tap Note Enter your note Tap Done Be Doe Sk Te Ge eS small note icon appears at the right side of any item that has a note To review or edit a note 1 Tap the Note icon D To delete a note 1 Tap the Note icon D 2 Tap Delete 3 Tap Yes Chapter 5 Page 95 Choosing fonts In all basic applications except Expense you can change the font style to make text easier to read You can choose a different font style for each application Unfiled w Unfiled I Small font S Unfilled Large font 11 22 Meeting Minutes Bold font e To change the font style 1 2 3 4 Open an application Tap the Menu icon G Tap Options and then tap Font Tap the font style you want to use Select Font Tap here for bold font Tap here for large font Tap h
167. r First name Mle Title company w Work w Hore 2 w Fox Other E mail p Address City f Tap Done Tip To create an entry that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Duplicating an entry You can duplicate existing entries which can be helpful when you want to enter multiple people from a single organization When you duplicate an entry the word Copy appears next to the name in the First Name field To duplicate an entry 1 From the Address list tap a name you want to duplicate 1 Tap the Menu icon SE 2 Tap Record and then tap Duplicate Record 3 Edit the entry as necessary Page 130 Application Specific Tasks Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address entry Any changes you make apply only to the current entry To select other types of phone numbers in an entry 1 Tap the entry that you want to change 2 Tap Edit 3 Tap the pick list next to the label you want to change Address Edit Unfiled Last name Cart First namme yl Address Edit Last name Cart First namne yl triangle 4 Select a new label Changing Address Entry details The Address Entry Details dialog box provides a variety of
168. r To redisplay the event details tap to the left of the description m Tap the description of the selected line to display the event in Day View m Tap the scroll arrows in the upper right corner to move forward or backward a week You can also use the scroll buttons on the front panel of your handheld m Tap Go to open the date selector and select a different week or a specific date m Tap Prefs to set display options Working with floating events Date Book Plus can include events that are a combination of a To Do item and a Date Book event These events are called floating events Floating events are not assigned to a specific date but can still be timed or untimed can have alarms and can repeat If a floating event is not completed by midnight it automatically advances to the next day until you mark it complete Chapter 6 Page 115 You can distinguish a floating event from an integrated To Do item by the circle that appears next to the floating event in place of the To Do item priority number and check box Floating events appear in alphabetical order at the top of the Day View screen between any integrated To Do items and untimed events To create a floating event 1 Tap the Day View button 2 Tap New and select Floating Event from the list EY EL Floating Tap to create a floating event Daily Journal Template BE Appointment 3 Enter a description of the event 4 Tap a blank area on the scre
169. r View The Year View shows an overview of your calendar for an entire year Description of event on selected date 2f Dentist Dot indicates scheduled events Indicates selected date Scroll to other days Year View button Tips for using Year View Keep the following points in mind Tap a day to display events for that day in the title bar A minus sign indicates only one event is scheduled on that day A plus sign indicates multiple events are scheduled on that day Tap the scroll arrows in the upper right corner to move forward or backward a year You can also use the scroll buttons on the front panel of your handheld Tap the scroll arrows in the lower right corner to move forward or backward a day Tap Prefs to set display options Page 114 Application Specific Tasks Working in List View The List View is a text oriented view that is integrated with To Do List It displays a list of events and To Do items for the selected week s Scroll to other weeks Selected week s dates Bf 27 99 6F 3 99 S27 Dentist Ef rehearsal 628 Adam baseball practice 5731 Team party Baseball garne f2 6701 Miriam Mom s night h 6702 Adam baseball practice h BECAM Jarm a 6 03 Jozzercize Dr Liu Verlene Dove Ef rehearsal h HEERE List View button Tips for using List View Keep the following points in mind m Tap a line to select it The start and end time display briefly in the title ba
170. rd Slides in and out of the Springboard expansion expansion slot slot You can replace the slot protector with a protector Springboard expansion module to add features to your handheld IR port Uses infrared technology to transmit data to and receive data from other Palm OS handhelds See Beaming information in Chapter 7 for more information You can also use the IR port to update the information between your handheld and computer using HotSync technology See IR HotSync operations in Chapter 8 for details Reset button Under normal use you should not have to use the reset button See Appendix A for information about when and how to use the reset button USB and serial The connector that connects your handheld to the connector cradle which in turn connects to a USB port or serial port on your computer This allows you to update the information between your handheld and computer using HotSync technology Chapter 1 Page 17 Charging the battery To use your handheld you must connect the cradle and charge the battery See Battery considerations in Appendix A for tips on extending the life of the battery Connecting the cradle The cradle that comes with your handheld enables you to charge your handheld battery and to synchronize the information on your handheld using HotSync technology Note If your computer does not have a USB port or it does not use Mac OS 8 5 or later you need a serial cradle to connec
171. rea code Inserts a 1 in front of 10 digit numbers before dialing RenameCustom These custom fields appear at the end of the Fields Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries Rename Custom Fields Create your own field names by editing the text on the lines below About Address Shows version information for Address Book Page 134 Application Specific Tasks To Do List A To Do item is a reminder of some task that you have to complete A record in To Do List is called an item To create a To Do item 1 Press the To Do List application button amp on the front of your handheld to display the list of To Do items 2 Tap New New To Do item Tap New t t 3 Enter the text of the To Do item The text can be longer than one line 4 Tap anywhere onscreen to deselect the To Do item Tip If no To Do item is currently selected writing in the Graffiti writing area automatically creates a new item Setting priority The priority setting for items lets you arrange your To Do items according to their importance or urgency The default setting is to arrange To Do items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list Note When you create a new To Do item its
172. records 77 Automatic fill in Expense 163 Auto off delay 216 Autotext See Graffiti ShortCuts Backlight 15 16 209 Backup See HotSync Battery charging 18 conserving power 216 gauge 22 BCC blind carbon copy 174 Beaming See also Infrared Beaming information 189 191 location of IR port 17 pen stroke to activate 209 problems with 249 Birthdays See Repeating events Bold font for text 96 Page 257 Brightness Control 15 Business card for beaming 189 Buttons preferences 208 C Calculator Advanced mode 143 Area view 151 Basic mode 142 buttons explained 142 143 144 153 Finance view 146 Length view 150 Logic view 148 Math view 144 memory 142 menus 154 opening 69 142 overview 69 recent calculations 69 143 selecting mode 142 Statistics view 148 Trigonometry view 145 Volume view 152 Weight Temp view 149 Calibration 20 214 243 Call Waiting disabling 203 222 Calling card using in phone settings 203 222 Capital letters Graffiti writing 39 Caring for the handheld 235 Categories application 49 50 assigning records to 80 81 beaming 189 190 creating 82 83 default 81 displaying 82 133 244 folders for e mail 180 merging 84 renaming 83 using in Applications Launcher 50 Chain calculations 143 Characters Graffiti 35 Check boxes 21 CityTime adding cities 156 home city 155 menus 157 opening 70 overview 155 remote cities 156 Clearing Calculator entries 142 144 COM port See USB port and Serial port
173. references Security ZH About Date Book Year View Preferences Nlonth Preferences Security H About Date Book Go to Week Preferences R Week Preferences ToDo Preferences wT Security eH About Date Book Preferences R List View Preferences Security eH About Date Book List View Chapter 6 Page 121 Preferences Event Duration F Week Start Initial View Button Views m Start End Time Defines the start and end times for Date Book Plus screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down m Event Duration Defines the default duration for new events m Week Start Defines the first day of the week This setting overrides the System Preferences setting for all Date Book Plus views m Initial View Defines the view that appears when you start Date Book Plus m Button Views Defines which views display when you press the Date Book button repeatedly By default all views appear m Display Options Opens the Display Options dialog box where you can define the following options Page 122 Application Specific Tasks Display Options Display Options a Show Time Bars Compress Day View E Show PM Label E Show End Times O Scroll before Day Move E Auto scroll Time O Float Advance at Midnight Show Completed Floating Events Show Time Bars Activa
174. references screen and make sure the Beam Receive setting is on Move your handheld closer to the receiving device Move your handheld farther away from the receiving device Angle the sides of the two devices towards each other Perform a soft reset See Performing a soft reset in Appendix A for more information Your handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30K application you must have at least 60K free Perform a soft reset See Performing a soft reset in Appendix A for more information Appendix B Page 249 Password problems Problem Solution I forgot the You can use Security to delete the password and my password If you do this your handheld handheld is not deletes all entries marked as private You locked can however perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private In this case the following procedure restores your private entries and lets you access them 1 Use the Palm Desktop software and the cradle to synchronize your data 2 Tap Forgotten Password in Security to remove the password and delete all private records 3 Perform a HotSync operation to syn chronize your data and restore the private records by transferring them from your computer to your handheld Iforgotthe password If you ass
175. rm reset c cece cece tseenenenensneneneneeeeees 238 Performing a hard reset 0 c cccccccssesesecscseesesescseseseeeceeseseeeeees 238 Appendix B Troubleshooting TipS csscseseeeserseessesseeneneees 241 Operating problems sits risisti nslsr iaaa 242 Tapping and writing problem c cece seneeseeneee nesses 243 Application problems sssssasisiisssiniiini iiis 244 HotSync problemie iaeia a i 245 Beaming problems sisisi iiis iisisti itiiti 249 Password problems 2sci2e scscstctiissendesssenclivien tbe da a s 250 Springboard module problemS ss sssssesssssssississssserissessesseesens 251 Technical support ien ia aE a R 252 Appendix C Non ASCII Characters for Login Scripts 253 Other Product Information ccccssssssscsseesseseeeseeesseesseesseeeneeeeaes 255 Index ioiai a a a aia a aaaea aea iais 257 Page 8 Visor Handheld User Guide About This Guide Welcome to the Visor handheld computer This guide is designed to help you get up and running quickly on your handheld It describes all you need to know about how to use your handheld and the applications that come with it It walks you through m Locating all the parts of your handheld m Viewing and entering data m Using your handheld with your computer m Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this guide as
176. ronized See Filters for e mail phone numbers in Address Book 131 text 74 75 Sending data See Beaming information e mail 168 170 176 Serial port 17 200 247 248 Service templates 224 229 Service selecting for network 218 Settings See Preferences ShortCuts backing up 196 managing 232 233 menu commands 24 predefined 44 using 43 Showing dates in Mail list 181 Signature for e mail 174 175 Soft reset 237 Sorting applications 50 e mail items 181 records 91 244 Sounds See Alarm and System sounds Springboard expansion module 17 33 251 Stand See Cradle Standing Meetings See Repeating events Starting applications 23 Storing e mail 178 Stylus dragging with 20 full screen pen stroke 208 209 pen stroke to activate a feature 208 tapping with 20 writing with 14 35 Sunday to start week 215 Page 265 Symbols for currency 160 in Graffiti writing 41 Synchronizing data See HotSync System conduit 196 System requirements for Desktop software 12 System sounds 216 T Tapping 20 243 Task See To Do List TCP IP 217 230 Technical Support 252 Templates for Date Book Plus 119 Text copying 75 cutting 75 entry See Entering data finding 84 fonts for 96 importing data from files 45 selecting all 75 Thousands separator 216 Time alarm setting 102 format 215 setting current 30 setting event 98 start and end for Date Book Day view 112 122 Time bars in Date Book 111 123 Time stamps 118 Tips online 25 To Do
177. rother connie wilsont Press Release michael 3cor IR Beaming Tap here to display folder 2 Tap the e mail item you want to retrieve Page 176 Communicating Using Your Handheld Tap here Message 1 of 1 ben_adams netc Package sent to select Subs Package sent I mailed the materials you requested this morning i Please contact me if you don t receive them by the end of the week Tap to edit a E 3 Tap Edit Draft e mail Sometimes you may not want to send an e mail item immediately for example you may want to add additional information before sending it Your handheld stores such e mail items in the Draft folder until you are ready to edit them again Note When you re creating or editing an e mail item you can also save the item as a draft by canceling it When you cancel an item your handheld opens a dialog asking if you want to save the e mail item If you tap Yes your handheld saves the item in the Draft folder To save an e mail item as a draft 1 Create an e mail item 2 Tap the Menu icon amp 3 Tap Message and then tap Save Draft To edit an e mail item saved as a draft 1 In the Message list tap Draft from the pick list in the upper right corner 2 Tap the draft you want to display Chapter 7 Page 177 Tap here Message 1 of 2 to select Subj Lunch meeting item ncarter aol com Lunch meeting support isp com Re Welcome
178. rrow between field names The arrow changes to a dotted line To view the information in the file you re importing from click the Scan Data arrows to see the information in each record 7 From the Fields pop up menu choose the appropriate field 8 From the Delimiters pop up menu choose the appropriate delimiter The field and delimiter are set automatically if you are import ing a Claris Organizer TouchBase Pro DateBook Pro DayMak er or QuickDex file 9 Click OK Page 46 Entering Data in Your Handheld Using an external keyboard You can connect an optional keyboard accessory to the connector on your handheld so you can type data directly into your handheld External keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer Chapter 2 Page 47 Page 48 Entering Data in Your Handheld Chapter 3 Managing Your Applications This chapter explains how to switch between applications on your Visor handheld computer how to change application settings so they are personalized to your work methods and how to categorize applications so you view them in related groups Using the Applications Launcher To open the Applications Launcher tap the Applications icon Selecting applications Your handheld is equipped with a variety of applications All the applications installed on your handheld appear in the Applications Launcher See
179. rs side of the Graffiti writing area Chapter 2 Page 39 Graffiti numbers Number Strokes Number Strokes 100 gt S55 6 2 eA 7 7 33 4 a 9 G Writing punctuation marks Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard All punctuation marks begin with a single tap on the Graffiti writing area When you make this tap you activate Punctuation Shift and a dot appears to show it is active The next stroke you make with the stylus creates a punctuation mark PE Shift Note When Punctuation Shift is active you can make a symbol stroke anywhere in the Graffiti writing area the letters or numbers side Page 40 Entering Data in Your Handheld Symbol Stroke Symbol Stroke Period Dash Comma P Left Paren C Apostrophe Right Paren Question Slash l i Exclamation Dollar S Additional Graffiti punctuation p amp lt gt OVA dbelelal lel 21 et ds ee JEISIEIZINNIZ FYNIT Writing symbols and extended characters All symbols and extended characters begin with the stroke in the Graffiti writing area of your handheld Symbol Shift When the Symbol Shift is active a slanted shift symbol appears in the lower right corner of the screen The next stroke that you make creates the symbol or
180. rsor in an input field tap the dot to activate the numeric keyboard When a check mark appears in a check box the corresponding option is active If a check box is empty tapping it inserts a check mark If a check box is checked tapping it removes the check mark Tap the arrow to display a list of choices and then tap an item in the list to select it Chapter 1 Page 21 Conduit Setup i There are three ways to Select the conduits to run access the onscreen during Modem HotSync keyboard 1 Tap the dots in the Address corners of the Graffiti Apps writing area to activate the Nee B numbers or letters fifbxpense keybsarde MHardBall 2 The Keyboard command HotSync Previous next Scroll arrows bar Next Tap the up and down arrows to display the previous previous and next page of information tap the left and right arrows arrows to display the previous and next record Scroll bar Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous page tap the scroll bar just above the slider To scroll to the next page tap the scroll bar just below the slider You can also scroll to the previous and next pages by pressing the scroll buttons on the front panel of your handheld Opening applications You can use the Applications Launcher to open any application installed on your handheld You can also open the four main applications Date Book Plus Address To Do
181. rvice templates User Name Password Connection Phone Tap to enter phone Details Connect 2 Tap the predefined service template you want to use or enter a name for a new service template Entering a user name The User Name setting identifies the name you use when you log into your Internet Service Provider or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a user name 1 Tap the User Name field 2 Enter your user name Preferences w Network VL ee Enter your user name here Details Connect Note Most dial in servers do not accept spaces in the user name Page 218 Setting Preferences for Your Handheld Entering a password The Password box identifies the password you use to log into your server or ISP Your entry in this field determines whether your handheld prompts you to enter a password each time you log into your network m If you do not enter a password your handheld displays the word Prompt in this field and asks you to enter a password during the login procedure m Ifyou enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure Note If you are concerned about security select the Prompt option and do not enter a password To enter a password 1 Tap the Password field 2 Ent
182. s Using templates You can use templates to create a list of standard events You can then select an event from this list and add it to your calendar Since Date Book Plus saves all the event attributes including alarms and notes templates can really save you time when entering reminder notices or events that recur on different days and times To create a template 1 Select the event you want to save as a template 2 Tap the Menu icon G 3 Tap Record and then tap Create Template To schedule a template event 1 Go to the date on which you want to schedule the event 2 Tap the time line that corresponds to the beginning of the event 3 Tap the Day View button 4 Tap New and select Template from the list LATU ML Floating Daily Journal Tap to create an event Template FEER Appointment from a template 5 Select the event from the Appointment Templates list 6 Tap OK Chapter 6 Page 119 Using snooze alarms When you set alarms in Date Book Plus the Reminder amp Snooze dialog box appears in place of the standard reminder message You can use this dialog box to reset the alarm to notify you in a specified period of time Reminder amp Snooze 12 14 prn Lunch meeting 12 15 pro 1 15 pro Friday 18799 Selecting the default Date Book The default Date Book is the application that appears when you press the Date Book button on the front of your handheld By default this is the standard
183. s you can create a user profile to load the data into a handheld without associating that data with a user name The User Profile feature is designed only for the first time HotSync operation before you assign a User ID to a particular handheld To create a user profile 1 Open Palm Desktop software 2 From the User pop up menu choose Edit Users Page 204 Advanced HotSync Operations Q Carolyn user Q Midyne user Q Sandra user 3 Click New Profile New Profile Enter name for new profile Marketing gt Enter the name of the profile and click OK g Close the Users dialog box D From the User pop up menu choose the profile name and create the data for the profile e g company phone list etc To use a profile for the first time HotSync operation 1 Place the new handheld in the cradle 2 Press the HotSync button on the cradle 3 Select the profile that you want to load on the handheld and click OK Please select a user User Marketing New User Cancel 4 Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the handheld Chapter 8 Page 205 Page 206 Advanced HotSync Operations Chapter 9 Setting Preferences for Your Handheld The Preferences screens en
184. s for infrared communication established by the Infrared Data Association IrDA This means that you can beam data to any other device that supports the IrCOMM implementation of the IrDA standards Most importantly you can use the IR port to perform HotSync operations When you use the IR port on your handheld to perform HotSync operations you don t need your cradle You simply enable infrared communication on your computer and your handheld and then perform an IR HotSync operation So there s no need to carry your cradle when you re on the road with an infrared enabled laptop Preparing your computer for infrared communication To perform an IR HotSync operation the computer you want to synchronize with must have an enabled infrared port or be connected to an infrared device that supports the IrCOMM implementation of the IrDA standards Chapter 8 Page 197 Desktop computers are likely to require an infrared device attached to a physical COM port Laptops are likely to have a built in IR port Your computer must also have an installed infrared driver Does your computer support infrared communication Check the documentation that came with your computer to see if it supports infrared communication Configuring HotSync Manager for infrared communication Next you need to go to the HotSync Manager and configure it for infrared communication To configure HotSync Manager for infrared communication 1 Open
185. s the current value is entered in pounds When you tap this button after tapping another unit of measure it converts the value to pounds Indicates the current value is entered in US tons When you tap this button after tapping another unit of measure it converts the value to US tons Indicates the current value is entered in UK tons When you tap this button after tapping another unit of measure it converts the value to UK tons Indicates the current value is entered in milligrams When you tap this button after tapping another unit of measure it converts the value to milligrams Indicates the current value is entered in grams When you tap this button after tapping another unit of measure it converts the value to grams Chapter 6 Page 149 o 9 B Indicates the current value is entered in kilograms When you tap this button after tapping another unit of measure it converts the value to kilograms Indicates the current value is entered in metric tons When you tap this button after tapping another unit of measure it converts the value to metric tons Indicates the current value is entered in degrees Fahrenheit When you tap this button after tapping another unit of measure it converts the value to degrees Fahrenheit Indicates the current value is entered in degrees Kelvin When you tap this button after tapping another unit of measure it converts the value to degrees Kelvin Indicates the current valu
186. screen tap Details 2 Tap the BCC check box to select it 3 Tap OK New Message Sie BCC field 4 Tap the BCC field and enter an address Adding a signature to your e mail item A signature consists of information about yourself that is appended to your e mail item as its closing For example a signature can contain your name address phone and fax numbers and any other text you want to include By defining such information as a signature you save yourself the trouble of having to enter it every time you create an e mail item Adding a signature to your message is a two part process First you create your signature Then you select the Signature option To create a signature 1 Tap the Menu icon 2 Tap Options and then tap Preferences 3 Tap the Signature text field and enter the text of your signature Page 174 Communicating Using Your Handheld Preferences Li amp Confirm deleted message Signature text Add signature text here 4 Tap OK To add a signature to your e mail item 1 In the New Message screen tap Details 2 Tap the Signature check box to select it and add your signature to the e mail item Note The check box stays selected so all subsequent e mail items you create will also contain your signature until you deselect the Signature option 3 Tap OK Note The signature does not display in your e mail item only your recipient sees the signature Reques
187. settings also enable you to use the TCP IP software that is included in the handheld operating system You can use the TCP IP software to connect with Internet Service Providers ISPs or dial in remote access servers Because the TCP IP software is a feature of the operating system you configure all parameters relating to it from the Preferences application To use TCP IP you must first configure the Connection Preferences and then the Network Preferences settings After you configure both of these Preferences you can establish a PPP Point to Point Protocol SLIP Serial Line Internet Protocol or CSLIP Compressed Serial Line Internet Protocol connection with your ISP or dial in server You can do this either by using menu commands from the Network Preferences screen or by using a third party application Note TCP IP provides the ability to connect to your ISP or dial in server with applications that allow you to view the transmitted data Visit the web site www handspring com for information on third party applications that take advantage of TCP IP Chapter 9 Page 217 Selecting a service Use the Service setting to select the service template for your ISP ora dial in server Service templates are a set of ISP and dial in server configuration settings that you can create save and reuse To select a service 1 Tap the Service pick list Preferences w Network vY Service My ISP Tap here to display a list of se
188. ss list that have data in the Company field You can add these names to a list of attendees associated with an Expense record To add names to an Expense record 1 Tap the Expense record to which you want to add names 2 Tap Details Receipt Details Category w Unfiled Type w Lunch Payment w Unfiled Currency w Vendor City Attendees OR Caneel Cai Ra g 3 Tap Who Attendees Receipt Details Category w Unfiled Type w Lunch Payment w MasterCard Currency vw Vendor Rosie EI 4 Tap Lookup The Attendees Lookup screen displays all the names in your Address list that have data in the Company field 5 Select the name you want to add and then tap Add The name appears in the Attendees screen 6 Repeat steps 4 and 5 to add more names 7 Tap Done and then tap OK Page 90 Common Tasks Sorting lists of records You can sort lists of records in various ways depending on the application Sorting is available in applications that have list screens Address To Do List Memo Pad and Expense Note You can also assign records to categories See Categorizing records earlier in this chapter To sort records in To Do List and Expense 1 Open the application to display the list screen 2 Tap Show 3 Tap the Sort by pick list and select an option 4 Tap OK To sort records in Address and Memo Pad 1 Open the application to display the list screen
189. ss the Date Book Plus application button repeatedly to cycle through the Day Week Week with Text Month Year and List views Chapter 4 Page 65 Address Q Address enables you to keep names addresses phone numbers and other information about your personal or business contacts In Address you can do the following Quickly look up enter or duplicate names addresses phone numbers and other information Enter up to five phone numbers home work fax mobile etc or e mail addresses for each name Define which phone number appears in the Address list for each Address entry Attach a note to each Address entry in which you can enter additional information about the entry Assign Address entries to categories so that you can organize and view them in logical groups To open Address Press the Address application button on the front panel of your handheld Address opens to display the list of all your records Address button Note Press the Address application button repeatedly to cycle through the categories in which you have records Page 66 Overview of Basic Applications To Do List To Do List is a convenient place to create reminders and prioritize the things that you have to do In To Do List you can do the following Make a quick and convenient list of things to do m Assign a priority level to each task m Assign a due date for any or all of your To Do items m Assign To Do items to ca
190. st of expense types Lets you choose the payment method used to pay the Expense item If the item is prepaid such as airline tickets supplied by your company you can choose Prepaid to place your expense in the appropriate place on your expense report Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog see Options menu later in this chapter You can also display up to four other common types of currency See Customizing the Currency pick list later in this chapter for more information Lets you record the name of the vendor usually a company associated with the expense and the city where the expense was incurred For example a business lunch might be at Rosie s Cafe Vendor in San Francisco City See Using Phone Lookup in Chapter 5 Customizing the Currency pick list You can select the currencies and symbols that appear in the Currency pick list To customize the Currency pick list 1 Tap the Currency pick list in the Receipt Details dialog box and then select Edit currencies Page 160 Application Specific Tasks Receipt Details Select Currencies Category w Unfiled Select the currencies that Type Lunch display in currency list Payment w Unfiled Currency 1 w United States Currency 2 w United Kingdom Currency BJ Vendor Currency 3 w Germany Tap Edit Currency 4 w None currencies
191. stettesneentensa 44 Using your computer keyboard ssssssssssrissesssssiesiesesstesiesieseeseese 45 Importing data serenana a a aaae a Earr AA RA 45 Using an external keyboard ssssssssissesssssisssssissiestesrsniesiesresrsssesees 47 Chapter 3 Managing Your Applications c ccsssseeseeeeeeeeeees 49 Using the Applications Launch cceeesseeneneneneeeees 49 Selecting applications cece cece ee R 49 Switching between applications 0 0 0 cece ceseeseneneneeneneees 49 Categorizing applications 0 0 eee cneseeeeeenesnseneneneeeneees 49 Changing the Applications Launcher display cccceeees 51 Choosing Preferences 2 irs ene ioe e 52 Installing and removing applications ccc cece eee 52 Installing add on applications 0 0 eee ee eeneeeeseeneeeeees 52 Tnistalling games asinan nepa Aa AAE aS 55 Removing applications ssssssssissessesessiesissssssesiesiestsssesnessnsstesees 55 Removing Palm Desktop software ssssssssssssssissississesiesessesseese 57 Security isr essri ar EA EEA A ERAS TE EESE 58 Assigning a password ss ssssssesissessessisiesisstsssesiesiesenstenieniesesseese 59 Changing or deleting a password ss sssssissesssssissississsesiesiesesseese 59 Locking your handheld s ssssssssssssssissesseessssissesssssiestnsresrnneeseeseeese 60 Recovering from a forgotten password ssssssssissesseesierissesseee 61 Chapter 4 Overview of Basic Applicati
192. synchronization time You can synchronize your data directly by connecting your handheld to your computer with the cradle or by beaming the data from the IR port on your handheld to the IR port on your computer or indirectly with a modem or network See Chapter 8 for information about performing HotSync operations via the IR port a modem or a network Performing a HotSync operation for the first time The first time you synchronize your data you need to enter user information on both the handheld and Palm Desktop software After you enter this information and synchronize the HotSync Manager recognizes your handheld and doesn t ask for this information again If you are a System Administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile in Chapter 8 before performing the following steps Important You must use the cradle for your first HotSync operation The following steps assume that you have already installed the Palm Desktop software If you have not installed this software see Installing Palm Desktop software in Chapter 1 for instructions Page 78 Common Tasks To perform a local HotSync operation 1 Insert your handheld into the cradle The bottom edge of the handheld should align smoothly with the cradle when it is inserted properly 2 If the HotSync Manager is not enabled activate it Open Palm Desktop software from the H
193. t does not shut down complete automatically as part of an energy successfully saving feature m Make sure the modem connected to your computer is turned on and is connected to the outgoing phone line m Make sure the HotSync Manager is enabled Open Palm Desktop software from the HotSync menu choose Setup Make sure that the Enabled option is selected m Check the HotSync Manager Modem Setup settings Open Palm Desktop software from the HotSync menu choose Setup Click the Serial Port Settings tab and make sure the Modem Setup option is selected and that the Modem and Port settings match your computer modem m Make sure the modem you are using with your handheld has an on off switch Your handheld cannot wake up a modem that has an auto off feature m Make sure the modem is connected properly to a port on your computer and is connected to the incoming phone line m You may need to select a different Modem Type or enter a custom Setup String Most modems have a Setup String that causes them to send initial connection sounds to a speaker You can use these sounds to check the modem connection Appendix B Page 247 Itried todoamodem Check the following on your computer HotSync operation continued but it did not 7 complete successfully continued 7 Make sure you are not running another program such as WinFax CompuServe or America Online that uses the serial port you selected in the Setup dial
194. t or temporary Some networks dynamically assign a temporary IP address when clients log in The IP Address field lets you identify whether your network provides automatic dynamic temporary IP addressing Note If your IP address is permanently assigned you need to get that information from your System Administrator If you are not sure select Automatic Page 226 Setting Preferences for Your Handheld To identify dynamic IP addressing m Tap the IP Address check box to select it Details Connection type w PPP Idle timeout w Power Off Query DNS W IP Address w Automatic Tap to select automatic IP address To enter a permanent IP address 1 Tap the IP Address check box to deselect it and display a permanent IP address field below the check box 2 Tap the space to the left of the first period then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Tap and enter the remaining sections of the IP address 4 Tap OK Creating a login script A login script is a series of commands similar to an autoexec bat file that automates logging into your ISP You can create login script files by selecting commands from the Command pick list in the Login Script dialog Some commands from the Command pick list such as Send require you to supply additional information Those commands have a parameter field so that you can add the necessary data Note You can also use non ASCII
195. t to your computer You can purchase a serial cradle from www handspring com To connect the cradle 1 Plug the AC adapter cable into the back of the cradle cable connector 2 Plug the cradle cable connector into the USB port or serial port on your computer USB cradle and port Page 18 Introduction to Your Visor Handheld Serial cradle and port py Note If you are unsure about the exact location of the USB port or serial port on your computer refer to the manual supplied with the computer 3 Plug the AC adapter into a wall outlet To charge the battery 1 Connect the cradle as described in the previous steps 2 Place your handheld in the cradle Note The LED blinks while your handheld charges When the LED stays on your handheld is charged It takes about 90 minutes to fully charge a drained battery Chapter 1 Page 19 Tapping and typing Tap with the stylus to get things done Like using a mouse to click elements on a computer screen using the stylus to tap elements on your handheld screen is the basic action to get things done on your handheld The first time you start your handheld setup instructions appear on the screen These instructions include a calibration screen or digitizer Calibration aligns the internal circuitry of your handheld with its touch sensitive screen so that when you tap an element on the screen the handheld can detect exactly which task you want to perform
196. tegories so that you can organize and view them in logical groups m Sort your To Do items either by due date priority level or category m Attach notes to individual To Do items for a description or clarification of the task To open To Do List m Press the To Do List application button on the front panel of your handheld To Do List opens to display the category of items you last viewed To Do List button Note Press the To Do List application button repeatedly to cycle through the categories in which you have items Chapter 4 Page 67 Memo Pad Memo Pad provides a place to take notes that are not associated with records in Date Book Address or To Do List In Memo Pad you can do the following Take notes or write any kind of message on your handheld Drag and drop memos into popular computer applications like Microsoft Word when you synchronize using Palm Desktop software and HotSync technology Assign memos to categories so that you can organize and view them in logical groups Write down phone numbers and other types of information Later you can copy and paste this information to other applications To open Memo Pad m Press the Memo Pad application button on the front panel of your handheld Memo Pad opens to display the last Memo Pad screen that you viewed Memo Pad button Note Press the Memo Pad application button repeatedly to cycle through the categories in which you have memos
197. tems in the Agenda view or click a description of an item to go directly into the To Do List application Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets to the left of the conflicting times Chapter 6 Page 109 Date Book menus Date Book menus are shown here for your reference and Date Book features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu Record New Event N Delete Event D Attach Note A Delete Note zO Purge Beam Event Options menu Options i Font oF Preferences R Display Options YY Default Date Book hi Phone Lookup Ll Security eH About Date Book rk Preferences R Security eH About Date Book Week View Day View Preferences Display Options Y Security eH About Date Book Month View Page 110 Application Specific Tasks Display Options Enables you to change Date Book s appearance and which events display Display Options Li Day View Show Time Bars Compress Day View Month View Show Timed Events O Show Untimed
198. tes About Date Shows version information for Date Book Book Page 112 Application Specific Tasks Date Book Plus In addition to all the standard Date Book features Date Book Plus provides three extra views Week View with Text Year View and List View Date Book Plus also includes useful features such as floating events To Do List integration the Daily Journal and templates This section describes the views and features which are unique to Date Book Plus See Date Book earlier in this chapter for information on the standard Date Book features Working in Week View with Text The Week View with Text shows an entire week with a description of each scheduled event This view can display one or two weeks at a time and can include To Do items that are due on the dates shown Toggle between Scroll to 1 and 2 weeks more events Le G0 4 gt Dot indicates more events Week View with Text button Box indicates To Do item Tips for using Week View with Text Keep the following points in mind m Tapa day to display that day in the Day View m Tap thescroll arrows in the upper right corner to move forward or backward a week You can also use the scroll buttons on the front panel of your handheld m Tap Go to open the date selector and select a different week or a specific date m Tap the number of weeks to toggle between a one week view and a two week view Chapter 6 Page 113 Working in Yea
199. tes the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Show PM Label Displays a p after PM times Show End Times Displays all time bars and time slots for end times of an event Scroll Before Day Move Determines whether the front panel scroll buttons will scroll up and down within the current day before scrolling to the previous or next day Auto scroll Time Displays events based on the time of day when the Day View contains more than one screen of information Float Advance at Midnight Advances floating events to the next day at midnight of the current day Show Completed Floating Events Displays completed floating events Chapter 6 Page 123 Alarm Preferences Alarm Preferences i Alarm Preferences Li The charging light indicator will be Alarm Sound oF Alarm turned into a silent blinking alarm Snooze Sound ee Alarm Blink for ww S minutes Remind Sound Alarm Play Sound oF Once Repeat Alarm 9 3 Times Every oF 5 minutes O Alarm Preset O Alarm Preset Silent Sound Sets whether an alarm tone sounds The Silent option blinks the LED on the power button when an
200. th the second letter between A L Press the bottom scroll button twice to Stop entering letters and to enter scroll mode Press the scroll buttons to select a name from the Fast Lookup list Press the Address button or the To Do List button to open the selected address Press the Date Book button or Memo button to exit Fast Lookup Page 86 Common Tasks Fast Lookup tips To start a new search press the top scroll button In scroll mode you must exit and reenter Fast Lookup to begin a new search If the name you want is the only one that matches the ranges you selected the address opens If you are using a Springboard module that supports dialing features the Dial dialog box opens and you can dial the selected number by pressing the Address button for two seconds An alternate way to activate scroll mode is to press the bottom scroll button for two seconds If your addresses are sorted by company and last name you can search by company and last name instead of by last and first name You can disable this feature by clearing the Enable Fast Lookup check box in Address Preferences Using Find You can use Find to locate any text that you specify in any application To use Find 1 2 3 Tap the Find icon Q Tip If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Enter the text that you want to find Find is not case sensiti
201. the Graffiti writing area 4 Enter a description of the event Jul 25 02 MCRF New Jul 25 02 IBD 1 Geo f untimed i event No time selected 5 Tap a blank area on the screen to deselect the untimed event Note If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No Time and then tap OK Chapter 6 Page 101 Rescheduling an event You can easily make changes to your schedule with your handheld To reschedule an event 1 Tap the event you want to reschedule 2 Tap Details 3 To change the time tap the Time box and select a new time 4 To change the date tap the Date box and select a new date 5 Tap OK Setting an alarm for an event The Alarm setting enables you to set an audible alarm for events in your Date Book You can set an alarm to sound minutes hours or days before an event The default Alarm setting is 5 minutes before the time of the event but you can change this to any number of minutes hours or days When you set an alarm this icon amp appears to the far right of the event with the alarm When the alarm tone sounds a reminder message also appears onscreen To set an alarm for an event 1 Tap the event to which you want to assign an alarm 2 Tap Details 3 Tap the Alarm check box to select it The default setting 5 Minutes appears 4 T
202. the same way you create e mail with your desktop E mail application you identify the recipient s of the e mail item define a subject and create the body of the e mail item You create original e mail items and replies in the New Message screen All e mail items must at the very least contain information in the To and Subj fields Page 168 Communicating Using Your Handheld To create an e mail item 1 Tap New 0 Messages w Inbox New Message ce m Subj Body Tap New Tip You can also create an e mail item by tapping New from the Message menu 2 Enter the e mail address of the recipient New Message mearter gx a Subj Body Note Enter the address as if you were entering it from your desktop E Mail application For example network users sending an e mail item to a user on the same network do not need to add Internet information such as mycorp com 3 To send a copy of this e mail item to additional recipients tap the CC field and then enter the e mail addresses of the additional recipients separating the addresses with a comma followed by a space 4 Tap the Subj field and enter a subject for your e mail item 5 Tap the Body field and enter the text of your e mail item Chapter 7 Page 169 Tip If the address CC subject or body exceeds the capacity of the screen display tap the name of the field for example tap To to expand that
203. ting confirmations To receive a confirmation when your e mail item is read 1 In the New Message screen tap Details 2 Tap the Confirm Read check box to select it 3 Tap OK To receive a confirmation when your e mail item is delivered 1 In the New Message screen tap Details 2 Select the Confirm Delivery check box to select it 3 Tap OK Chapter 7 Page 175 Storing e mail to be sent later When you send e mail from your handheld it actually stores the e mail in the Outbox folder until the next time you synchronize your handheld with your computer During synchronization all e mail stored in the Outbox folder is transferred to the Outbox folder in your desktop E Mail application E mail created on your handheld is sent out the next time you send mail from your desktop E Mail application To send e mail m After you create an e mail item tap Send Editing unsent e mail You can make changes to an e mail that has not yet been sent as long as you have not yet performed a HotSync operation When you edit an e mail item your handheld removes the item from the Outbox folder and takes you back to the New Message screen where you can edit the item and resend it save it as a draft or delete it To retrieve an e mail item 1 In the Message list tap Outbox from the pick list in the upper right corner CII S Msas 3 Unread Inbox mary aolcom Dinner Plans david palm com Meeting notes Gayle Stoltz Little b
204. to display Page 50 Managing Your Applications Changing the Applications Launcher display By default the Applications Launcher displays each application as an icon As an alternative you can choose to show a list of applications You can also choose to view the same category of applications each time you open the Applications Launcher To change the Applications Launcher display 1 Tap the Applications icon 2 Tap the Menu icon 6 3 Tap Options and then tap Preferences 4 Tap the View By pick list and select List 5 Tap OK Address E Calc i Date Book Ga Date Book Expense GY HotSync Mail E Memo Pad 3 Prefs O Security M ToDo List To open the Applications Launcher to the last opened category 1 Tap the Applications icon 2 Tap the Menu icon 6 3 Tap Options and then tap Preferences 4 Tap the Remember Last Category check box to select it 5 Tap OK Chapter 3 Page 51 Choosing preferences You can set options that affect an entire application in the application s Preferences dialog box To change preferences for an application 1 Open an application 2 Tap the Menu icon G 3 Tap Options and then tap Preferences Note Not all applications have a Preferences command 4 Make changes to the settings 5 Tap OK Installing and removing applications This section explains how to install and remove applications on your handheld and how to remove Palm Desktop sof
205. to enter your user name and telephone number If you are creating a new service template you may need to provide additional information to your ISP or dial in server You use the Details dialog box to add additional information to a selected service template To select a connection type 1 Tap the service field 2 Tap Details Details Connection type T PPP Idle timeout w Power Off Select connection type Query DNS IP Address Automatic Page 224 Setting Preferences for Your Handheld 3 Tap the Connection type pick list and select one of the following connection types PPP SLIP CSLIP Point to Point protocol Serial Line Internet Protocol Compressed Serial Line Internet Protocol Note If you are not sure try PPP if that doesn t work ask your Internet Service Provider or your System Administrator for the correct connection type Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your ISP or dial in server when you switch out of a TCP IP application To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options Immediate 1 minute 2 minutes 3 minutes Power Off 2 Tap OK Drops the connection to your ISP immediately when you switch to another application Waits one minute for you to open another application before it drops the connection Waits two minutes Waits three minut
206. top software for a previous Palm OS handheld To ensure a safe and uninterrupted installation of Palm Desktop software please do not simply copy the Palm Desktop software files to your computer s hard disk You must use the installer to place the files in their proper locations and to decompress the files To install Palm Desktop software 1 Exit any open programs including those that run at startup and disable any virus scanning software 2 Insert the Palm Desktop software CD ROM into the computer s CD ROM drive Double click the Palm Desktop CD icon on the desktop Double click the Installer icon to begin the installation process Follow the onscreen instructions to complete the installation ON ONS A 108 If you are prompted to connect the cradle see Connecting the cradle earlier in this chapter for instructions Using your handheld with another PIM If you prefer to use another personal information manager PIM you can use it if third party connection software called a conduit is available for your PIM You must install the software that came with your Visor handheld along with the conduit for your PIM to synchronize the data between your handheld and your PIM For information on conduit software go to this web site www handspring com Page 32 Introduction to Your Visor Handheld Installing a Springboard module Springboard expansion modules enable you to extend the functions of your handheld
207. tune the contrast press the scroll buttons on the front panel of your handheld Chapter 1 Page 15 Using the backlight If you have difficulty seeing the information on your handheld you can use the backlight to illuminate your screen To activate the backlight m Press the power button and hold it down for about two seconds Release the button when the backlight turns on Tip In addition you can assign the full screen pen stroke to activate the backlight See Pen preferences in Chapter 9 for more information To turn off the backlight m Press and hold the power button for about two seconds The backlight also turns off automatically after a period of inactivity with the Auto off feature See General preferences in Chapter 9 for more information Protective cover The cover protects the Visor handheld screen when it is not in use To remove the cover 1 Unclip the top of the cover from your handheld 2 Lift the cover off your handheld To reattach the cover 1 Insert the pegs on the bottom of the cover into the holes on the bottom of your handheld 2 Gently press the top of the cover onto your handheld until it clicks into place Unclip top edge to remove cover Align pegs to replace cover Page 16 Introduction to Your Visor Handheld Locating back panel components Springboard IR port expansion slot protector Reset button USB and serial connector Springboa
208. tware from your computer Installing add on applications Your handheld comes with the Date Book Date Book Plus Address To Do List Memo Pad Expense Calculator CityTime and Mail applications installed and ready to use You can also install additional applications on your handheld such as games and other software The Install Handheld Files dialog box makes it easy to install software on your handheld during a HotSync operation There are a variety of third party applications available for your handheld To learn more about these applications go to the web site www handspring com When you download an add on application from the internet it is probably in a compressed format such as a zip or sit file If you have a decompression utility on your computer use it to decompress the prc and pdb files inside the compressed file If you do not have a decompression utility search the Internet using phrases like zip decompression or how to unzip This will lead you to various third party utilities that you can use to decompress any kind of compressed or downloaded file not just add ons for your handheld After you install the utility you are ready to decompress the add on application files that you downloaded Page 52 Managing Your Applications Note Any game or application that you install on your handheld resides in RAM memory you can delete them at any time To install add on software on your handheld 1 C
209. ue working on your handheld To beam an application 1 Open the Applications Launcher 2 Tap the Menu icon Y 3 4 Tap App and then tap Beam Tap the application you want to transfer Note Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them 5 Tap Beam 6 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To receive beamed information 1 2 Turn on your handheld Point the IR port directly at the IR port of the transmitting handheld to open the Beam Status dialog box When the Beam dialog box appears select a category for the entry Tip If you do not select a category the entry is placed in the Unfiled category Tap Yes Page 190 Communicating Using Your Handheld Tips on beaming information m You can press the Address application button Q for about two seconds to beam your business card m You can set the full screen pen stroke to beam the current entry See Pen preferences in Chapter 9 for more information m You can use the Graffiti Command stroke B to beam the current entry Chapter 7 Page 191 Page 192 Communicating Using Your Handheld Chapter 8 Advanced HotSync Operations HotSync technology enables you to synchronize data
210. ur handheld and save them in an archive file Purging is also available in Mail See Chapter 7 for more information Purging is not available in Address or Memo Pad so delete outdated records from these applications To purge records 1 Open the application 2 Tap the Menu icon G 3 Tap Record and then tap Purge A confirmation dialog box appears Date Book Date Book Plus Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge records Date Book Date Book Plus To Do List If you want to save a copy of the purged records to an archive file on your desktop be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check box 4 Tap OK If you chose to save a copy of the purged records your handheld transfers them to an archive file on your desktop the next time you perform a HotSync operation Note Purging does not happen automatically You must tap the command to make it happen Chapter 5 Page 77 Exchanging and updating data HotSync operations The HotSync process automatically synchronizes that is exchanges and updates data between your handheld and desktop software Changes you make on your handheld or desktop software appear in both places after a HotSync operation HotSync technology synchronizes only the needed portions of files thus reducing
211. ur handheld on the dashboard of a car on a hot day and keep it away from heaters and other heat sources m Donotstore or use your handheld in any location that is extremely dusty damp or wet m Use a soft damp cloth to clean your handheld If the surface of the handheld screen becomes soiled clean it with a soft cloth moistened with a diluted window cleaning solution Appendix A Page 235 Battery considerations Please note the following considerations when using the rechargeable battery in your handheld m Under normal conditions your handheld battery should provide four weeks of use between charges You can conserve battery life by changing the Auto off setting that automatically turns the handheld off after a period of inactivity and by minimizing use of the backlight feature See General preferences in Chapter 9 and Using the backlight in Chapter 1 for more information m If the battery becomes low in the course of normal use an alert appears on the handheld screen describing the low battery condition If this alert appears place your handheld in the cradle to charge the battery m If the battery drains to the point where your handheld does not turn on it stores your data safely for about two weeks In this case there is enough residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should charge the batt
212. usands separator 216 Graffiti writing 39 onscreen keyboard 21 28 44 0 Onscreen keyboard 28 44 75 pen stroke to open 209 Opening Address Book 66 applications 22 23 Calculator 69 142 CityTime 70 Date Book 64 Date Book Plus 65 Expense 71 Mail 166 Memo Pad 68 To Do List 67 Page 263 Outbox 176 180 Overlapping events 109 Owner preferences 231 P Palm Desktop software See Desktop software Passwords 59 61 changing 59 creating 59 deleting 59 for network 219 forgotten 61 250 Pasting text 75 Payment Expense item 160 Pen See Stylus Personal information managers See PIM Phone Lookup 88 89 Phone numbers selecting for Address List 132 selecting types 131 Phone settings for ISP or dial in server 220 223 Pick lists 21 PIM personal information manager using with handheld 32 Pointer See Stylus Ports IR on handheld 197 Ports See USB port and Serial port Power button 15 PPP 224 PRC application file extension 53 Preferences 30 Buttons 208 choosing 52 Connection 210 dialing 133 Digitizer 214 Formats 215 General 216 HotSync buttons 210 Network 220 230 Owner 231 ShortCuts 232 Primary DNS 226 Printing records from applications 31 Prioritizing To Do List records 135 139 Priority of delivery e mail 173 Private records displaying and creating 92 244 lost with forgotten password 61 See also Security Profiles 204 Punctuation marks Graffiti writing 40 onscreen keyboard 44 Purging deleted e
213. value is entered in kilometers When you tap this button after tapping another unit of measure it converts the value to kilometers Area buttons a 09 68 8 8 9 Indicates the current value is entered in square inches When you tap this button after tapping another unit of measure it converts the value to square inches Indicates the current value is entered in square feet When you tap this button after tapping another unit of measure it converts the value to square feet Indicates the current value is entered in square yards When you tap this button after tapping another unit of measure it converts the value to square yards Indicates the current value is entered in acres When you tap this button after tapping another unit of measure it converts the value to acres Indicates the current value is entered in square miles When you tap this button after tapping another unit of measure it converts the value to square miles Indicates the current value is entered in square millimeters When you tap this button after tapping another unit of measure it converts the value to square millimeters Indicates the current value is entered in square centimeters When you tap this button after tapping another unit of measure it converts the value to square centimeters Indicates the current value is entered in square meters When you tap this button after tapping another unit of measure it converts the value to square
214. ve For example searching for the name davidson also finds Davidson Find locates any word that begin with the text you enter For ex ample searching for plan finds planet but not airplane Tap OK Find searches for the text in all records and all notes Chapter 5 Page 87 Matches for David To Do Items Call David Addresses _ Crensh Davi 33 1 41 974521 Find WE ens Datebook Memos 11 22 Meeting Minutes Mail Messages As your handheld searches for the text you can tap Stop at any time You may want to do this if the entry you want appears be fore your handheld finishes the search To continue the search after you tap Stop tap Find More 4 Tap the text that you want to review Using Phone Lookup Phone Lookup displays the Address list screen and lets you add the information that appears in this list to a record To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book Date Book Plus To Do List or Memo Pad 2 Tap the Menu icon G 3 Tap Options and then tap Phone Lookup 4 Begin to spell the last name of the name you want to find The list scrolls to the first record in the list that starts with the first letter you enter Continue to spell the name you re looking for or when you see the name tap it Page 88 Common Tasks Phone Number Lookup
215. y s network dial in server is easy Note If you are connecting to an ISP you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check the web site www handspring com To establish a connection m Tap Connect to dial the current service and display the Service Connection Progress messages Tip To see expanded Service Connection Progress messages press the bottom scroll button To close a connection m Tap Disconnect to terminate the connection between your handheld and your service Chapter 9 Page 223 Creating additional service templates You can create additional service templates from scratch or by duplicating existing templates and editing information After you create a new or duplicate template you can add and edit settings To add a new service template 1 Tap the Menu icon G 2 Tap Service and then tap New A new service template called Untitled is added to the Service pick list To duplicate an existing service template 1 Tap the Service pick list 2 Tap the predefined service template you want to duplicate 3 Tap the Menu icon 6 4 Tap Service and then tap Duplicate A copy of the service template is added to the Service pick list Adding detailed information to a service template If you are using one of the predefined service templates you probably only need
216. y from your computer Note The first HotSync operation must be local using the cradle After that you can perform a modem HotSync operation To perform a HotSync operation via modem you must complete the following steps m Connect a modem to your computer m Configure the Palm Desktop software for use with your modem m Connect a modem to your handheld m Configure the Modem Preferences on your handheld for use with your modem Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these steps before you leave your office so that your computer is ready to receive a call from your handheld To prepare your computer for a modem HotSync operation 1 Confirm that the computer modem is connected and turned on and that no communications applications such as fax or telephony software are running on a COM port Note Make sure the computer is disconnected from all online services such as America Online AOL and CompuServe This helps to avoid port conflicts Open Palm Desktop software From the HotSync menu choose Setup On the HotSync Controls tab make sure that HotSync is Enabled gr a p Dad Click the Serial Port Settings tab Page 200 Advanced HotSync Operations 6 Under Check for handheld connection using select Modem Setup 7 Under Modem Setup adjust the following options as needed O HotSync Software Setup E
217. your handheld so unauthorized eyes cannot view your data When you are out of the office track your expenses for your expense reports You can write edit and view your e mail and then synchronize your e mail with your desktop E Mail application when you return to your office Chapter 1 Page 11 System requirements To install and operate Palm Desktop software your computer system must meet the following requirements Minimum requirements m Mac OS 8 5 or later for USB cradle Or Mac OS 7 53 or later for serial cradle m Apple Macintosh or compatible computer with a PowerPC processor 8 MB RAM memory minimum 16 MB recommended 25 MB available hard disk space VGA monitor or better CD ROM drive Mouse USB port for USB cradle Serial port for serial cradle Optional equipment m Modem such as a Springboard modem m Springboard expansion modules Upgrade information If you already own a Palm OS handheld Handspring recommends that you install the version of Palm Desktop software that comes with your Visor handheld into the same folder as your current Palm Desktop software When you install the new version in the same folder as the previous version all your data is preserved If you use another personal information manager PIM you still need to install Palm Desktop software in order to update the HotSync Manager on your computer You perform HotSync operations in exactly the same way so you can

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