Xerox 9201 All in One Printer User Manual
Contents
1. applications to address unique needs e Build user friendly touch screen interfaces that work the way your business works e EIP is based on web standards such as HTML CSS XML and JavaScript speeding programming and making new application development fast and easy Xerox ColorQube 9201 9202 9203 Evaluator Guide 13 Section 1 Evaluating Workgroup Color Multifunction Printers Versatility Upgradability Extensibility Upgrade as your needs change and add more powerful document distribution capabilities such as network scanning email or additional faxing or network accounting capabilities You can also add paper handling and finishing options to extend the functionality of your MFP system Finishing features ColorQube 9201 9202 9203 devices allow multiple choices to ensure you get the right set of finishing features for the documents users produce on a regular basis When purchasing a ColorQube 9201 9202 9203 device you can choose from Finishing Options Offset Catch Tray e 500 sheet stacking e Offset stack T Y A e J Office Finisher e 2 000 sheet stacking plus 250 sheet top tray e 50 sheet multiposition stapling e Optional hole punching Media support and capacity The ColorQube 9200 series comes standard with 3 300 sheet paper capacity from Trays 1 3 and the Bypass tray For high volume printing a High Capacity Feeder option increases the total capacity to 7 300 sheets A wide ra2. centralized single point of contact and delivered through either an on site or off site model e End User Services Microsoft software implementation IT project consulting and customer education Access Managed Services Student and Library Patron Access Custom designed and implemented customer managed solutions Additional Information Sources ColorQube 9201 9202 9203 Front Panel The front panel offers tools and information pages to help with machine setup feature selections operational problems media feed and supply issues Customer Documentation e Installation Guide e Quick Use Guide e Software and Documentation CD ROM e Warranty Booklet On the Web Visit www xerox com office for e Product supplies and support information e Downloading drivers e Finding your local reseller e Online documentation Visit www xerox com office support for Support and service information including the same troubleshooting Knowledge Base used by Xerox Customer Support staff to provide the latest technical information on Application issues e Errors e Print quality issues e Troubleshooting Xerox ColorQube 9201 9202 9203 Evaluator Guide 23 Section 3 Technical Specifications Supplies and Support Resources Support and Additional Information Sources MFPs often look the same from the outside Based on a quick look at speeds feeds and print resolution specifications it is tempting to conclude that
3. readily available Total satisfaction guaranteed The exclusive Xerox Total Satisfaction Guarantee recognized as unique in the industry covers every ColorQube device that has been continuously maintained by Xerox or its authorized representatives under a Xerox express warranty or Xerox Maintenance agreement You decide when you re satisfied Xerox Office Services Support Asset Management Services e Asset Optimization and Tracking Process and tools to optimize an enterprise s office output infrastructure and reduce hard costs e Break Fix Management Single point of ownership and management for break fix service of all brands of office output devices regardless of manufacturer e Supplies Management Process and tools to procure monitor and replenish all document related supplies proactively Imaging and Output Management Services e Output Management Single point of management of office output from all output devices regardless of manufacturer e Image Capture and Workflow Cost efficient solutions for capturing managing retrieving and distributing information into digital repositories Support Services e Technology Procurement and Deployment A creative and flexible end to end print computer product acquisition solution that uses a single point of contact model while lowering the total cost of acquisition Help Desk Services A broad range of enterprise services managed through a
4. 2006 95 EC 99 5 EC Windows Hardware Quality Labs ENERGY STAR qualified Submitted for Full System Common Criteria ISO 15408 certification Xerox ColorQube 9201 9202 9203 Evaluator Guide 21 Section 3 Technical Specifications Supplies and Support Resources Specifications Specifi cations continued Cartridge Free Ink Sticks 4 sticks Black Sold 108R00832 Staple Cartridge Office Finisher 008R12964 Staple Refills 008R12941 50 sheet Cartridge High Volume Finisher 008R12919 Staple Refills 008R12920 100 sheet Cartridge High Volume Finisher 008R12912 Staple Refills 008R12898 Staple Refills Booklet Maker for HVF 008R12897 Staple Refills Convenience Stapler 008R12941 Configuration Options Post process Inserter Offset Catch Tray En e hk NT High Capacity Office Finisher High Volume HVF w Z Fold C Fold Unit Feeder Finisher HVF Booklet Maker 22 Xerox ColorQube 9201 9202 9203 Evaluator Guide Section 3 Technical Specifications Supplies and Support Resources Support and Additional Information Sources Unrivaled service and support Behind every Xerox product is a large network of customer support that s unrivaled in the industry and available when you need it Xerox service professionals use leading edge technologies to keep you up and running They re even linked to the engineers who designed your product so you can be confident when you choose Xerox And genuine Xerox supplies are always
5. communication via IPSec e Secure Data Protocols The ColorQube 9201 9202 9203 multifunction printer supports HTTPS enabling CentreWare Internet Services setup via industry standard Secure Sockets Layer SSL technology e Secure Print Unlimited Secure Print holds jobs at the device until the owner releases them with the PIN code e Secure Scanning and Network Management Includes support for SNMPv3 and HTTPS e User Data Encryption Files saved to and read from the ColorQube 9201 9202 9203 multifunction printer s hard drive are encrypted e Smart Card technology Support for the optional Xerox Secure Access and Common Access Card CAC system the Smart Card technology used by the U S Department of Defense protect against unauthorized access With CAC users can be authenticated using a two factor identification system including both card based identification and a personal identification number entered at the device user interface to gain access to the walkup features at the device and the network Device usage can be closely tracked with Xerox Standard Accounting features which can provide audit log reports showing print copy scan and fax events with time stamps The optional Foreign Device Interface Kit offers access and accounting via magnetic card readers coin devices and third party accounting solutions 16 Xerox ColorQube 9201 9202 9203 Evaluator Guide Third party certificat
6. throughout your organization is a potentially time consuming complicated process Ihe process isnt limited to physically placing the units in their new environments but also includes integrating the devices with the existing network infrastructure Also consider the process required to deploy printing and scanning services to your users and how automated that process can be How the ColorQube 9201 9202 9203 exceeds the installation and deployment requirements Installation When you choose Xerox you can rest assured that your equipment will be delivered and installed to your specifications and expectations The ColorQube 9201 9202 9203 multifunction printer comes standard with 10 100 1000Base TX Ethernet connection with features including automatic IP addressing device naming and Ethernet speed sensing to provide simple and automatic network installation Management and system setup can be accomplished through a variety of means including easy wizard based processes found within Xerox CentreWare Web Features such as cloning enable multiple device installation onto networks with identical settings eliminating the need to set up each system individually Deployment With the ColorQube 9201 9202 9203 multifunction printer print and scan drivers can be deployed centrally thereby eliminating the need for IT staff to perform desk to desk manual installation of the driver software CentreWare Web wizards are provided
7. time As fast as 7 2 seconds Resolution max 2400 Finepoint resolution Page description languages PCL 5c PCL 6 emulation Adobe PostScript 3 Connectivity 10 100 1000 Base TX Ethernet Print features Delay Sample and Secure Print Simultaneous rip receive Program Ahead Queue process and transmit Bi directional print drivers Page level programming Embedded Web Server for remote control monitor setup Job monitoring at device and at desktop Copy First page out time As fast as 8 1 seconds Resolution max 600 x 600 dpi Copy features Automatic two sided auto reduction and enlargement 25 400 auto paper select auto tray switching auto color selection mixed sized originals booklet creation image quality enhancements Build Job book copying transparencies with dividers and sets multi up invert image covers annotation and Bates stamping inserts proof set Scan Scan speed with DADF 51 ppm color 75 ppm black and white Scan features Network scanning Scan to Home Scan to Mailbox Scan to email Scan to searchable PDF PDF A and XPS Scan options Scan to PC Desktop SMARTsend EIP based scan solutions thru 3rd party Fax Internet Fax Server Fax Standard Walk up PSTN Fax one line and two line options LAN Fax Optional Secure Fax Secure Print Audit Log Secure Workflows 802 1x SNMP V3 Network Authentication Security Device Access Password Protection IP Filtering Disk Image O
8. to security within the document industry Xerox believes security should be built in as a core component of the MFP system and its controller ColorQube 9200 Series color multifunction printers offer built in security features for physical and network based access controls user authentication usage tracking file encryption and file deletion to fully comply with the IT organization s information security policies This is accomplished through intelligent design architecture that complies with stringent industry security standards and increasing regulations in the government military health care HIPAA legal Sarbanes Oxley financial Gramm Leach Biley Act and pharmaceutical FDA 21 CFR Part 11 sectors The security capabilities of the ColorQube 9201 9202 9203 multifunction printer can be further extended with solutions from Xerox Business Alliance Partners Security features of the ColorQube 9201 9202 9203 multifunction printer include e 802 1x Support Ensures devices connected to the network are properly authorized e Analog Fax and Network Isolation Controller architecture isolates the fax telephone line and the network connection to foil incoming attacks e Authentication System Administrator Authentication The ColorQube 9201 9202 9203 multifunction printer allows access to administrative web pages to be restricted to authorized employees Device Access Password Protection further restr
9. to aid in the processes of installing troubleshooting and upgrading print and scan drivers for employees freeing up IT personnel for more pressing projects Driver support is delivered for Windows 2000 Server 2003 2008 XP Vista including most operating systems with 32 and 64 bit drivers Macintosh OS 10 3 and higher and multiple UNIX and Linux platforms Deployment of multiple units is simple with the ability to clone network configurations Plus The ColorQube 9201 9202 9203 support two innovative new print drivers that can greatly simplify installing managing and supporting printers and multifunction devices on the network and increase end user productivity e Xerox Mobile Express Driver X MED makes it easy for mobile users to find use and manage Xerox and non Xerox devices in every new location Plug into a new network and X MED automatically discovers available printers and provides status and capability information Save a list of favorite printers for each location store application print settings for use on any printer in any network and greatly reduce mobile support calls to IT Xerox Global Print Driver X GPD is a truly universal print driver that lets IT administrators install upgrade and manage Xerox and non Xerox devices from a single driver It provides a consistent easy to use interface for end users reducing the number of support calls and simplifying print services man
10. 9201 9202 9203 Evaluator Guide This section examines each of the above evaluation criteria in greater detail covering the specific features and performance attributes you should look for in a workgroup or department class color multifunction printer When the same criteria are used to evaluate every MFP under consideration you ll see how the ColorQube 9201 9202 9203 multifunction printer excels against other manufacturers products 3 Section 1 Evaluating Workgroup Color Multifunction Printers Color Costs Most common office documents viewed on a computer screen contain color so why shouldn t there be color when those documents are transferred onto paper Typical office document color distribution Office color documents can be classified by the amount of color used According to Xerox research the following is a breakdown of color documents in a typical office environment 10 Useful Color 25 65 Expressive Everyday Color Color Horizon a new horizon The Smoking Cessation Program at Horizon Heq thxore It Works lt j Call Today a Quit Today Everyday Guus Color a new horizon poking Cessation The Sm Program at Horizon Healthcare It Works aan lse a Merd 3 200 Mer Cat Today 3325553543 Expressive Color a new horizon The Smoking Cessation m at Hortron Progon Healthcare It Works Tod 32544 Th
11. EROX or visit us on the web at www xerox com office fu I Works with B lt li o r Windows 2 brengt CERTIFIED FOR W Vistae PANTONE r Ha a Windows Digital Color Adobe PostScript 3 Server 2008 ColorSync Xerox 2009 Xerox Corporation All rights reserved Xerox CentreWare ColorQube Scan to PC Desktop Total Satisfaction Services and the sphere of connectivity design are trademarks of Xerox Corporation in the U S and or other countries Contents of this publication may not be reproduced in any form without permission of Xerox Corporation As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR and the ENERGY STAR mark are registered U S marks The information in this brochure is subject to change without notice 5 09 610P729893 Q92EG 01UA X
12. Enhanced mode copy and print speeds of up to 50 ppm black and white and 38 45 50 ppm color depending on model Extra print productivity can be achieved for internal use or short life documents in Fast Color mode with the ability to print up to 85 ppm black and white and 60 70 85 ppm color depending on model Your choice of fast output speeds ensures the right fit for a wide array of office environments and workgroups Plus with first page out times ranging from as fast as 7 2 seconds users won t have to wait long for their jobs to get started either Image quality Xerox exclusive Solid Ink produces outstanding color print quality with natural vibrancy glossiness and consistency on virtually any media including recycled paper The ColorQube 9201 9202 9203 multifunction printer delivers 2400 Finepoint resolution in High Resolution Photo mode for exceptionally detailed text and images To ensure that printed output meets users high expectations Xerox also delivers multiple Page Description Languages PDLs including Adobe PostScript 3 and PCL 5c and PCL 6 emulation Network performance Performance isn t limited to raw document feeds and speeds Every ColorQube 9201 9202 9203 multifunction printer easily handles large complex print and scan jobs thanks to the device s high performance 1 GHz processor and 80 GB hard drive The ColorQube 9201 9202 9203 devices are easy on your network as well With RAM co
13. Short Edge Kit 16 Ib bond to 80 lb cover 60 to 220 gsm Required Temperature Range 50 to 90 F 10 to 28 C Required Relative Humidity 5 to 85 Operating Environment Electrical Power North America 110 to 127 VAC 50 60 Hz Power Europe 220 to 240 VAC 50 60 Hz Power Consumption e Running 750 watts e Standby Mode 360 watts e Low Power Mode 200 watts e Sleep Mode 113 watts e 2009 ENERGY STAR qualified Warm Up Time e From Low Power 47 sec From Sleep 3 min 30 sec e The Intelligent Ready power management feature learns the unique print usage patterns of an office so the device will be in ready mode when needed and automatically go into lower power modes when not needed This feature maximizes energy efficiency and results in pages being generated in as fast as 7 2 seconds Width Depth Height Weight 55 in 1 398 mm 28 4 in 722 mm 45 5 in 1 156 mm 501 lbs 227 kg 64 in 1 618 mm 28 4 in 722 mm 45 5 in 1 156 mm 567 lbs 257 kg 63 in 1 601 mm 28 4 in 722 mm 45 5 in 1 156 mm 562 2 lbs 255 kg 82 4 in 2 093 mm 28 4 in 722 mm 45 5 in 1 156 mm 687 lbs 311 5 kg With High Volume Finisher with 96 2 in 2 443 mm 28 4 in 722 mm 45 5 in 1 156 mm 813 lbs 368 8 kg Booklet Maker Post Process Inserter and Z Fold C Fold Unit Agency Approvals FCC Class A Compliant U S DOC Class A Compliant Canada CB Certified IEC 60950 1 EN 60950 1 2004 108 EC
14. Xerox ColorQube 9201 9202 9203 ee Tabloid size Color Multifunction Printer Xerox ColorQube 9201 9202 9203 Multifunction Printer Evaluator Guide Xerox About this Guide This Evaluator Guide introduces you to the ColorQube 9201 9202 9203 multifunction printer explains its key features and performance advantages and provides guidance throughout your evaluation process Section 1 Evaluating Workgroup Section 2 Introducing the Color Multifunction Printers Xerox ColorQube 9201 9202 9203 3 Evaluation Overview Multifunction Printer 4 Color Costs 18 Product Overview Section 3 Technical 5 Ease of Use and Management i Specifications Supplies 8 Environmental Impact and Support Resources 10 Productivity 20 Configuration Summary 11 Installation and Deployment 21 Specifications 12 Versatility 23 Support and Additional Information Sources 15 Security Capabilities 24 Evaluation Checklist 17 Reliability 2 Xerox ColorQube 9201 9202 9203 Evaluator Guide Section 1 Evaluating Workgroup Color Multifunction Printers Evaluation Overview As the need for color output scanning asset management security and content management continue to drive IT technology decisions the need to integrate multifunction printers MFPs into your business processes escalates Different individuals have different needs and concerns regarding multifunction capabilities do you recognize any of these individuals e The offic
15. agement In addition these drivers provide users with a consistent single interface for all printers with real time dynamic reports of printer status As a result users can easily identify the best printer for their needs quickly choose the correct options and see updated consumables status without the assistance of IT To learn more and download X GPD and X MED free visit xerox com global and xerox com mobile Full support for the Xerox Mobile Express Driver and Xerox Global Print Driver will be post product introduction Xerox ColorQube 9201 9202 9203 Evaluator Guide 11 Section 1 Evaluating Workgroup Color Multifunction Printers Versatility How many functions can the device perform How easy is it to upgrade from basic functions to more advanced functions Can specific functions be added as requirements grow Can multiple functions be performed simultaneously How the ColorQube 9201 9202 9203 exceeds the versatility requirement Scanning features Use your ColorQube 9201 9202 9203 multifunction printer to move manage manipulate capture repurpose and distribute your documents via email Internet fax embedded fax network server fax or network scanning Choose the file format PDF JPEG TIFF and compression MRC JBIG2 that works best for you with Xerox optional document distribution services e Network Scanning offers a whole new set of choices This versatile solution lets you send hard copy docu
16. cluding easy installation and compatibility with the Global Print Driver as well as customized workflows and applications with Extensible Interface Platform EIP the excessive packaging of toner cartridges That means fewer resources are used and less energy is invested in manufacturing and transportation The results 90 less waste in your office and a smaller carbon footprint across the product life cycle Get the same vibrant color on high yield or recycled paper with automatic two sided printing and copying to reduce paper usage Intelligent Ready feature saves energy and time by learning office print habits and adjusting its warm up times accordingly Meets stringent 2009 Energy Star standards for reduced power consumption Full support for the Xerox Global Print Driver will be post product introduction Based on a Xerox conducted and peer reviewed lifecycle assessment comparing a solid ink device to a comparable color laser device Xerox ColorQube 9201 9202 9203 Evaluator Guide 19 Section 3 Technical Specifications Supplies and Support Resources Configuration Summary The following sections provide details about the various ColorQube 9201 9202 9203 configurations available options and supplies and more helpful information ColorQube 9201 ColorQube 9202 ColorQube 9203 Speed Copy Print Up to 38 ppm color 50 ppm black and white Up to 50 ppm color black and white From 30 60 ppm c
17. e manager who is concerned with skyrocketing print costs e The IT manager who is trying to reduce IT overhead e The administrator who needs to handle the supplies of the MFP e The end user who is worried about productivity e The facilities manager who is charged with doing something to support the company s sustainability initiatives How do you know which MFP is the right fit Based on continuous study of our customers requirements Xerox recommends that you consider using the following criteria when evaluating which workgroup or department class color multifunction printer to purchase for your office Color Costs Will your company benefit from true cost savings throughout the life of the color MFP Ease of Use and Management Does the MFP include tools and features to lighten the load for your IT staff Environmental Impact Will the MFP s printing technology help your office meet its sustainability goals Productivity Can the MFP keep up with your office workload and deliver outstanding color print quality Installation and Deployment How does the MFP ease the demands of the deployment process Versatility Can the MFP be customized to meet your specific requirements now and in the future Security Capabilities Does the MFP help keep your confidential information private Reliability Is the MFP robust enough to meet your needs and backed by quality service Xerox ColorQube
18. ers in the machine based on how many color pixels are on a particular page The only factor that determines which meter is incremented by a given printed page is the number of color pixels used in printing that page Therefore you only pay for the amount of color used on each page independent of paper size and independent of the print quality mode a user has selected Section 1 Evaluating Workgroup Color Multifunction Printers Ease of Use and Management Look for fully integrated functions that work together to create more value than the sum of their parts Are the functions easy to learn Is the user interface consistent from function to function Do the network features give users full access to the power of your network Does the MFP include additional software to take full advantage of digital documents Is the MFP easy for your IT organization to manage as part of its infrastructure Is the MFP compatible with the latest technologies Can it be easily upgraded to stay up to speed with new technological developments How the ColorQube 9201 9202 9203 exceeds the ease of use requirement Consumable Supplies Solid ink is a cartridge free technology The ink is a true consumable simply drop the ink into the device there are no cartridges to recycle or dispose of Ink loading is a simple process with easy drop in loading It s a no mess process and each color has a unique shape to eliminate mix ups You can load up t
19. ess challenges Users benefit from simplified and personalized workflows e Simplify user experience A user swipes his or her company ID badge at the device and an EIP solution can present user specific print jobs workflows and settings on the touch screen e Anew employee becomes productive immediately instead of needing to learn a complex order fulfillment sequence he or she simply scans ina paper order presses a button on the touch screen and the EIP application correctly routes the order Get more out of your hardware and infrastructure investment e EIP applications leverage your existing databases and systems This two way communication allows you to query your databases and choose the appropriate customer or project folder when storing a scanned document e Reduce abandoned print jobs and increase productivity Send documents to a virtual queue and an EIP application can let you log onto any available device on the network to print your job IT professionals enjoy ease of integration Managing applications across a fleet of devices is easy Make updates at the server level and those changes become live on all EIP devices on the network regardless of location or product model eliminating the need to load software on each individual device e Use active directory to provide various departments and groups access to certain features and personalized scanning workflows In house developers can tailor
20. features touch screen functionality and intuitive organization with the most commonly accessed features on the default screen and tab based access to advanced programming features A selection of buttons accompanies the touch panel UI for manual command and numbers inputs management features access and job execution with the familiar green Start button Third party applications can be integrated with the front panel UI as well Regardless of whether you ve used a Xerox copier printer or multifunction printer in the past you will find ColorQube 9201 9202 9203 devices a pleasure to use Xerox ColorQube 9201 9202 9203 Evaluator Guide 5 Section 1 Evaluating Workgroup Color Multifunction Printers Ease of Use and Management Accessible advanced features Advanced features like Covers Transparency Interleave and N up give you a variety of output options And with Build Job you can easily integrate documents from the document handler and the platen or from different paper trays you can even mix simplex and duplex output into a single job Use Sample Last Segment to review or change the output of your job section by section There s no need to rescan the entire job if you make an error use Sample Set to run a proof set of the entire job to be sure the output exactly matches your requirements before it s printed Bidirectional drivers The ColorQube 9201 9202 9203 utilizes CentreWare print drivers to provide an ea
21. icts access to device setup screens and remote network settings Network Authentication Manage access to copy scan email and fax features by validating network user names and passwords Firewall Restricts access via IP Address Filtering Domain Filtering and Port Blocking Image Overwrite Security Electronically erases data that has been processed to the hard disk in print copy scan and fax modes using a three pass algorithm specified by U S Department of Defense Directive 5200 28 M at regular pre selected times Audit Log Permits tracking of activity at the device satisfying the needs of organizations that must provide logging of the transfer of Personally Identifiable Information per regulations like HIPAA Sarbanes Oxley Gramm Leach Bliley Act and more IPv6 Support Built in support for networks utilizing the IPv6 standard Hide Print Job Name in Queue Hides or obscures document names when the job queue is viewed from the front panel or via CentreWare IS Xerox ColorQube 9201 9202 9203 Evaluator Guide 15 Section 1 Evaluating Workgroup Color Multifunction Printers Security Capabilities e LDAP Authentication Secure LDAP Adds ability to configure LDAP requests to only people with user IDs are sent to and authenticated by the LDAP server e IP Filtering Prevents unauthorized network access based on IP address or port number e Print Channel Encryption Delivering secure
22. ing and pulling reports from the networked printers and multifunction printers throughout your enterprise regardless of vendor Xerox also addresses enterprise asset management through compatibility with network management tools for Sun Novell Microsoft and other environments ColorQube 9201 9202 9203 devices also include CentreWare Internet Services CWIS an embedded web server that allows employees and IT personnel to perform detailed status checks on the system and consumables administer system settings and manage access and accounting controls via any standard web browser 7 Section 1 Evaluating Workgroup Color Multifunction Printers Environmental Impact How does an MFP put you on a path to a greener workplace Environmental impact can be assessed in a variety of ways Does it have a lower total carbon footprint over the product lifecycle Does it produce less waste Can you get consistent image quality on environmentally friendly media Solid ink waste vs laser waste Cartridge free solid ink is a true consumable no empty toner cartridges to dispose or recycle The ColorQube 9200 series produces 90 percent less waste during use than a comparable laser device Laser 815 lbs Total waste produced from printing 22 000 pages per month for 4 years How the ColorQube 9201 9202 9203 exceeds the environmental impact requirement Energy usage is only a small part of a product s total impact
23. ion Xerox has a proven track record of participation and compliance with emerging government security standards and third party testing and certification The prime example of the Xerox commitment is our participation in the Common Criteria Certification process Xerox submits its products along with highly structured statements of the product s information security capabilities for validation by an independent government sponsored laboratory Certification is a costly rigorous time consuming process The ColorQube 9201 9202 9203 multifunction printer will be submitted for certification shortly after public availability Xerox currently has more MFP products certified than any vendor in the industry Available in U S only For more information regarding Xerox security visit www xerox com security Section 1 Evaluating Workgroup Color Multifunction Printers Reliability Office productivity relies on tools that do their jobs day in and day out Consider how often you need to intervene to replace paper or other consumables or to clear jams How easy is that intervention and how long is the device typically down If outside assistance is required how easy is it to schedule and how long do you have to wait Is the device a reliable network citizen Has it been tested and certified by independent industry participants How the ColorQube 9201 9202 9203 exceeds the reliability requirement Day to day reliabili
24. is distribution may vary by customer location and does not include black only pages How the ColorQube 9201 9202 9203 breaks through the cost of color barrier The ColorQube 9200 series breaks through the color page price barrier Only Xerox can deliver on the promise of affordable color for every document every day because only Xerox has the patented solid ink technology to make it practical Now you can lower the cost of color printing for approximately 75 percent of your color pages Most cost per copy plans consist of one billing rate for black and white pages and one rate for color pages This may be good for full coverage or black only documents but this fails to take into account the range of color documents that customers actually print 4 Xerox ColorQube 9201 9202 9203 Evaluator Guide With the ColorQube 9200 series unique metered price plans are based on the actual color used on the page No more paying expensive full color page prices for small amounts of color Pages with useful amounts of color are billed at the same rate as black and white pages The more color pages you print the more you save On most color pages the price will drop significantly The ColorQube 9200 series creates images by printing tiny spots called pixels of black and color on the page The MFP automatically counts how many color pixels are used to produce each printed page Individual pages are tallied on three separate met
25. llation files are sent over the network just once no matter how many sets are printed Job pipelining allows the MFP to process print jobs even if the print engine is busy with an earlier print job thus optimizing system performance by avoiding delays during job processing 10 Xerox ColorQube 9201 9202 9203 Evaluator Guide Concurrency The ColorQube controller s advanced design also helps avoid bottlenecks at the front panel Concurrent operation means you won t have to wait until a long print job is complete to program a fax scan or copy job By keeping the front panel available for programming while the print engine is busy users stay productive and avoid idle time waiting for the MFP Scan and fax jobs can be programmed and executed without waiting for the print engine to become available while newly programmed copy jobs will join the job queue and be executed when earlier jobs are completed Monitoring system status With the ColorQube 9201 9202 9203 devices up to date information on every job print copy scan email or fax plus in depth device information is always at a user s fingertips Whether at the device or from the desktop users can manage documents and jobs through an integrated job queue with a few mouse clicks or button pushes Section 1 Evaluating Workgroup Color Multifunction Printers Installation and Deployment Installing and deploying a fleet of copier printers and multifunction devices
26. media that other printing technologies have trouble with the ColorQube 9200 series enables you to make the switch to recycled paper to help meet your company s sustainability initiatives without sacrificing quality The device also comes standard with two sided printing and copying allowing you to cut your paper usage in half Or go paperless with powerful scanning features to manage all your office documents electronically Based on a Xerox conducted and peer reviewed lifecycle assessment comparing the ColorQube 9203 to a comparable color laser multifunction device Sustainability is not just a nice to do at Xerox We view it as a way of doing business not as a cost of doing business In fact Xerox focused on environmental performance and sustainability long before it was popular to do so Consider In the 1980s Xerox was the first company to introduce energy saving power down features on its equipment and the first to make two sided printing a standard on its systems significantly reducing paper use e In the 1990s Xerox pioneered office equipment remanufacturing and helped shape the EPA s ENERGY STAR program for imaging equipment In 1997 Xerox was an early adopter of ISO 14001 an international standard for environmental management An early adopter of the new standard Xerox certified all its major manufacturing sites within a year of the standard s development Xerox continues to use innovatio
27. ments to a wide range of destinations where they can be integrated into existing networks and client applications or into customized image capture and workflow management solutions provided by Xerox or by Xerox Business Partners Scan to Applications Network File Server makes large volumes of hard copy available to anyone on your network Scan to Searchable PDF makes scanned content available to search engines Scan to Mailbox stores scanned images on the device s hard drive for retrieval via web browser Scan to Repository Digital Archive moves documents into electronic filing systems for easy access Scan to Home sends scanned images directly to a user s personal directory such as My Computer using the authenticated user s credentials to gain access Scan to Email Distribution List includes LDAP functionality for integration with corporate email directories Scan to Electronic Document Management System makes sure your documents are secure and easy to access Optional Scan to PC Desktop software sends hard copy directly to a PC desktop where it can be easily moved into word processing applications spreadsheets and databases for editing distribution and storage Optional Xerox SMARTsend software makes routing and distributing scanned files easy 12 Xerox ColorQube 9201 9202 9203 Evaluator Guide Fax features e Network Server Fax gives you an integra
28. most MFPs are basically equal We invite you to evaluate the ColorQube 9201 9202 9203 series using these criteria and compare the cost savings ease of use and environmental impact of these products against their closest competitors We believe you ll find that the ColorQube 9201 9202 9203 series offers a unique set of features delivers exceptional benefits and will exceed your expectations Color Costs No more paying expensive fullcolor prices for Pa small amounts of color Ease of Use and Management Environmental Impact vv MEN ae ae ee 24 Xerox ColorQube 9201 9202 9203 Evaluator Guide Productivity Multitasking operation different tasks simultaneously va maximizing efficiency Installation and Deployment Clone network Clone network configuration Global Print Driver Single print driver for IT to deploy and manage products regardless of manufacturer Mobile Express Driver Single print driver for mobile workers to eee TI to network printers regardless of manufacturer Energy Star Energy Star qualified n 2 TT Sakan TT TT Vy TTTTTTTTTTTT ze vv Se A Security TE sum ll ll Xerox ColorQube 9201 9202 9203 Evaluator Guide 25 Notes 26 Xerox ColorQube 9201 9202 9203 Evaluator Guide Notes Xerox ColorQube 9201 9202 9203 Evaluator Guide 27 For more information about the Xerox ColorQube 9201 9202 9203 please contact your Xerox sales representative call 1 800 ASK X
29. n and leadership to drive environmental performance through its value chain e Since 1991 more than 2 billion pounds of waste have been diverted from landfills through our Product Take Back and Recycling Program In 2003 Xerox joined the US EPA Climate leaders program and pledged to cut greenhouse gas emissions from worldwide operations by 10 percent from 2002 to 2012 Xerox reached that goal six years early achieving an 18 percent reduction from the 2002 baseline by the end of 2006 Xerox has set a new goal to reduce total greenhouse gas emissions 25 percent by 2012 e In 2007 Xerox invented High Yield Business Paper which uses 50 percent fewer trees than conventional paper Learn more at www xerox com environment Xerox ColorQube 9201 9202 9203 Evaluator Guide 9 Section 1 Evaluating Workgroup Color Multifunction Printers Productivity In addition to actual print engine speed consider the factors that affect overall throughput Does the device produce color print quality that exceeds expectations Can important features be used simultaneously or are employees forced to wait for the MFP to become free Is the system designed to minimize network traffic Can MFP functions be monitored from users desktops and or at the device How the ColorQube 9201 9202 9203 exceeds the productivity requirement Speed The productivity of the ColorQube 9201 9202 9203 multifunction printer starts with default
30. nd sharing information over the Internet delivering an improved customer experience around connecting installing and using Windows based devices 6 Xerox ColorQube 9201 9202 9203 Evaluator Guide e Smart Card authentication The ColorQube 9200 series supports Smart Card technology which protects against unauthorized access Users can be authenticated using a two factor identification system including both card based identification and a personal identification number entered at the device user interface to gain access to the walkup features at the device and the network 1 GB Ethernet The new network controller in the ColorQube 9200 series delivers Ethernet connection speeds of up to 1 Gigabit which triples the speed of standard 10 100 1000 Base T Ethernet connections This increased performance eliminates network bottlenecks and drastically improves the speed at which jobs reach your ColorQube 9200 series device Xerox Global Print Driver and Xerox Mobile Express Driver The ColorQube 9200 series supports these two innovative new print drivers that can greatly simplify installing managing and supporting printers and MFPs on the network and increase end user productivity Automated Services Platform Xerox offers SMart eSolutions an application for automating and simplifying device management and ownership This set of remote services tools automates the process of reporting MFP usage data to Xerox and
31. nge of paper sizes and weights are supported Paper sizes up to 12 x 18 inch 330 x 483 mm are High Volume Finisher HVF e 3 000 sheets plus 250 sheet top tray e 100 sheet multiposition stapling e Optional hole punching 14 Xerox ColorQube 9201 9202 9203 Evaluator Guide HVF with Booklet Maker e 3 000 sheets plus 250 sheet top tray e Adds up to 15 sheet booklet making with saddle stitch 100 sheet multiposition stapling V folding e Optional hole punching supported through the bypass tray Labels and card stock run effortlessly with great reliability All trays support media up to 80 lb cover 220 gsm Save money by bringing outsourced work in house with the media and finishing flexibility of the ColorQube 9201 9202 9203 multifunction printer Z Fold C Fold unit Post Process Inserter e Adds letter size C and Z folding e Adds preprinted inserts Section 1 Evaluating Workgroup Color Multifunction Printers Security Capabilities What type of security requirements does your office require Does the device have the security features to meet this demand Can device access be password protected Does the device remove latent images on disk drives and in memory Does the MFP vendor participate in third party testing and certification How the ColorQube 9201 9202 9203 exceeds the security requirement Integrated security Xerox is committed to the security of its products and takes a unique approach
32. ngineered into the ColorQube 9201 9202 9203 devices Xerox has trained and developed a sophisticated service delivery network capable of maintaining your equipment addressing issues users may encounter and training IT staff and employees on how to get the most out of the equipment Certifications ColorQube 9201 9202 9203 multifunction devices have been evaluated for functionality and quality by a number of independent entities and have been awarded the following certifications e FCC Class A Compliant U S DOC Class A Compliant Canada e CB Certified IEC 60950 1 EN 60950 1 2004 108 EC e 2006 95 EC 99 5 EC e Windows Hardware Quality Labs ENERGY STAR qualified e Submitted for Full System Common Criteria ISO 15408 certification Xerox ColorQube 9201 9202 9203 Evaluator Guide 17 Section 2 Introducing the Xerox ColorQube 9201 9202 9203 Multifunction Printer Product Overview In the business world nothing s really black and white That s why you need color to clarify to emphasize to stand out And now for the first time color is priced right for any office Bring your business to life with everyday color And dramatically lower the cost of color printing with the Xerox ColorQube 9200 series multifunction printer Great color for a great price 18 Xerox ColorQube 9201 9202 9203 Evaluator Guide Xerox solid ink technology delivers benchmark attention grabbing color that s naturally gl
33. nting documents to be faxed by allowing you to fax the document electronically via the ColorQube 9201 9202 9203 print driver Print features Powerful print features are accessed primarily through the bidirectional print driver which allows users to easily build their jobs by selecting paper types finishing options security settings and more in depth features such as page level programming for jobs including covers special colored pages and more The print driver supports both PCL and PostScript printing with the same interface and users can view job status supplies and system settings and troubleshooting information as well Copy features Concurrent processing in the ColorQube 9201 9202 9203 multifunction printer means users can scan the next copy job even while the print engine is busy keeping lines from forming at the machine during periods of heavy use The powerful and easy to use front panel allows for granular programming of copy jobs and includes features such as sample set mixed size originals and the ability to work around jobs that require media not currently loaded into the system Xerox Extensible Interface Platform EIP Xerox EIP is a software platform inside the ColorQube 9201 9202 9203 multifunction printer that enables personalized solutions users can access right from the device touch screen These applications can leverage your company s existing databases and meet your specific busin
34. o six sticks of each color into each chute and each stick has an ISO yield of 10 000 prints per black ink stick and 9 250 prints per color ink stick Because solid ink provides you with the unique ability to top off while the device is running you can have 55 500 prints worth of each color at all times Intelligent Ready Intelligent Ready is a program where the machine actually learns your unique usage patterns The ColorQube 9201 9202 9203 will be ready when you need it to be This can result in pages being generated in about 7 2 seconds Embedded Help videos and Illuminated Paper Path Embedded help videos offer quick troubleshooting assistance right at the front panel while front door access and the illuminated paper path makes occasional access fast easy and worry free Any paper jams or misfeeds that do occur are easily cleared enabling users to proactively resolve most issues and limit help desk calls Consistent look and feel The ColorQube 9201 9202 9203 multifunction printer is built on the same controller platform as industry leading Xerox WorkCentre multifunction printers You get all the benefits of easy to use Solid Ink technology with the proven advantages of tried and true Xerox MFP expertise Front panel user interface It doesn t matter if a job is simple or complex the front panel user interface UI on ColorQube 9201 9202 9203 devices is easy to learn and offers quick job programming It
35. olor From 38 85 ppm color From 38 85 ppm black and white From 38 85 ppm black and white black and white 150 000 pages month 300 000 pages month Paper Handling Paper input Standard Duplex Automatic Document Feeder 100 sheets Trays 1 2 550 sheets each Size Custom sizes 5 5 x 8 3 to 11 x 17 in A5 to A3 Tray 3 2 100 sheets Size 8 5 x 11 in A4 Bypass Tray 100 sheets Size Custom sizes 4 1 x 8 3 to 12 6 x 18 in 104 x 210 to 320 x 457 mm Media Weights All input trays 16 Ib bond to 80 lb cover 60 to 220 gsm Paper input Optional High Capacity Feeder HCF 4 000 sheets Size 8 5 x 11 in A4 HCF Kits HCF required 2 000 sheet 11 x 17 in A3 Short Edge Kit or 2 000 sheet Letter Legal A4 Short Edge Kit Finishing options Offset Catch Tray OCT Office Finisher 250 sheet top tray 2 000 sheet stacker tray 50 sheet multiposition stapling 2 3 or 4 hole punching optional High Volume Finisher 250 sheet top tray 3 000 sheet stacker tray 100 sheet multiposition stapling 2 3 or 4 hole punching optional High Volume Finisher w Booklet Maker 250 sheet top tray 3 000 sheet stacker tray 100 sheet multiposition stapling saddle stitch booklet maker V folding 2 3 or 4 hole punching optional Z Fold C Fold Unit with HVF w Booklet Maker adds letter A4 size Z and C folding Post Process Inserter with HVF and HVF w Booklet Maker adds preprinted inserts Convenience Stapler Print First page out
36. ordering replacement supplies when toner levels run low e MeterAssistant automatically collects and securely submits your device meter reads to Xerox using a built in audit process to increase billing accuracy SuppliesAssistant proactively manages ink stick supplies and monitors usage to ensure you have the right supplies at the right time Maintenance Assistant offers a fast and free way to resolve potential issues receive assistance and automate the troubleshooting repair process Diagnostic data is sent to Xerox allowing problems to be solved faster with increased uptime Network management It couldn t be easier for a network administrator ColorQube 9201 9202 9203 devices integrate into virtually any network environment Network configuration is made simple with CentreWares Web configuration wizards which eliminate the need for IT staff to perform tasks at the front panel of each networked device ColorQube 9201 9202 9203 devices include support for multiple native network environments including TCP IP SMB Novel IPX AppleTalk Bonjour and IPP Onboard SNMP support lets customers integrate with other network frameworks Xerox ColorQube 9201 9202 9203 Evaluator Guide Xerox CentreWare software Xerox CentreWare Web CWW software is a powerful device management solution for IT departments CWW is free software that eases the chore of installing configuration managing monitor
37. ossy saturated and remarkably consistent Xerox Hybrid Color plans put users in control of per page costs letting them choose the plan that makes the most sense to their business a unique Xerox offering that no competitor matches Color print and copy speeds up to 50 ppm keep pace with busy office workloads Fast Color mode increases the print speed to 85 ppm perfect for internal use or short life documents Top quality finishing options that include everything from basic stacking and stapling to advanced folding hole punching and booklet making One customer replaceable unit a long life cleaning unit with an average yield of 200 000 prints means users will never have to worry about fusers or imaging units typically found in laser devices Easy to use Cartridge free and Anewbenchmarkinoffice environmentally responsible eff ciency the Xerox 9201 9202 9203 Cartridge free solid ink sticks avoid multifunction printer combines 20 years of solid ink development with Xerox workgroup MFP expertise Xerox solid ink sticks are cartridge free and each color is uniquely shaped for easy drop in loading The unique ability to top off ink while running means you can have over 55 500 prints at all times Embedded help videos offer quick troubleshooting assistance right at the front panel while the illuminated paper path makes occasional access fast and easy Includes all the latest Xerox technology advantages in
38. sy intuitive method of programming jobs and receiving updated system status information Like the front panel touch screen UI the print drivers are intuitively organized by tabs The most commonly used features are located on the default tab with advanced features easily accessible when programming more complex jobs The print drivers also provide bidirectional information like system status job status currently loaded paper sizes installed options and more Advanced functions such as Watermarks Invert Image Print To Edge N up Booklet Layout Transparency Interleaving and Covers are simple to access from the print drivers and front panel Easy to understand icons access the most commonly used functions such as paper select and document finishing Plus with the Saved Settings feature frequently used print job parameters can be stored for reuse How the ColorQube 9201 9202 9203 exceeds the IT compatibility Cutting edge Internet and security Standards meet today s most demanding office requirements Redesigned to enhance your IT investment the ColorQube 9200 series offers the latest innovations that are critical to efficient forward thinking IT operations e IPv6 support The advanced controller in the ColorQube 9200 series supports the IPv6 protocol for printing scanning and device management e Web Services on Devices WSD Xerox Web Services technology provides a common framework for describing a
39. ted solution that maximizes your network fax investment It s as easy as walk up copying Maintain central management and control of your fax server while providing versatile walk up fax input and output options at your ColorQube device including two sided scanning and printing stapling and even secure printing of your fax documents There is no need for a separate telephone line and there are fewer devices and supplies to maintain Visit the Xerox Partner web site for a complete listing of Xerox validated network server fax providers Internet Fax to any remote internet fax terminal including another ColorQube device Internet Fax takes advantage of your existing network and integrates easily with your email server eliminating costly long distance charges You can receive and print documents sent from any compliant Internet Fax device or email client allowing more effective use of assets and reducing the number of devices on your network e Embedded Fax 1 line or 2 line options is the solution for traditional telephone fax workflows With the Embedded Fax feature you can fax while printing or copying and eliminate separate fax machines The dual line option enables concurrent sending and receiving Print faxes on special paper or have them stapled Use the secure fax feature for faxes that are for your eyes only e LAN Fax makes faxing electronic files as easy as printing LAN Fax saves you the time and hassle of pri
40. to the environment Experts agree that a product s carbon footprint is a more complete measure of its cradle to grave impact on the environment Cartridge free solid ink sticks avoid the excessive packaging of toner cartridges That means fewer resources are used and less energy is invested in manufacturing and transportation An independent 3rd party reviewed the life cycle analysis for the ColorQube 9200 series from manufacturing to end of life The results 90 percent less waste in your office and asmaller carbon footprint across the product life cycle Solid ink stick packaging is made from post consumer waste that can be recycled locally where options are available Compared to the multiple imaging units required throughout the life of a typical xerographic device the ColorQube 9200 series has only one customer replaceable component a long life Cleaning Unit 8 Xerox ColorQube 9201 9202 9203 Evaluator Guide with an average yield of 200 000 prints Naturally it can be recycled through the Xerox Green World Alliance www xerox com gwa The Intelligent Ready feature on the ColorQube 9200 series minimizes energy use without making you wait for a print It learns your workgroup s usage patterns and moves to low power mode when you Te less likely to need it and restores to print ready level when your office is busy Because Solid Ink produces brilliant color on recycled and other environmentally friendly paper
41. ty Xerox introduced its first Solid Ink printer in 1991 In the years since Xerox Solid Ink printers and MFPs have come to be regarded as some of the industry s most reliable color printing solutions ColorQube 9201 9202 9203 multifunction printers build on our Solid Ink expertise providing maximum device uptime And because the ColorQube 9200 Series has been engineered with simple paper paths and minimal moving parts the devices help optimize day to day reliability With a possible maximum paper capacity of up to 7 300 sheets ColorQube 9201 9202 9203 devices can also drastically reduce paper reloading interruptions Plus Xerox SMart Kit technology helps minimize downtime by predicting when critical parts will fail and alerting you to order replacements Besides the ink sticks the one customer replaceable unit is a long life cleaning unit which is as simple to replace as the ink sticks themselves Further a ColorQube 9201 9202 9203 multifunction printer can diagnose potential problems and fix them ahead of time reducing maintenance and service calls CentreWare alerts can be configured to automatically inform IT staff of an interruption in service In the event a print head jet becomes clogged the other adjacent jets automatically compensate for it so the device can remain in use until the problem self fixes during its calibration process No service call is required Service support Building on the reliability e
42. verwrite Accounting Xerox Standard Accounting Copy Print Scan Fax Email Network Accounting thru 3rd party Foreign Device Interface optional 20 Xerox ColorQube 9201 9202 9203 Evaluator Guide Section 3 Technical Specifications Supplies and Support Resources Specifications Specifications Device Management Xerox CentreWare Web Xerox CentreWare IS Xerox CentreWare for Unicenter TNG Novell NDPS NEPS Tivoli Netware HP OpenView Microsoft Windows 2000 XP 32 and 64 bit Server 2003 2008 32 amp 64 bit Vista 32 and 64 bit Windows Walk up PS Print Driver Support Microsoft Certified 32 bit and 64 bit Apple Mac OS 10 3 and higher Media Handling Standard Trays Supported Sizes e Trays 1 and 2 550 sheets each 5 5 x 8 5 in SEF to 11 x 17 in SEF A5 148 x 210 mm to A3 297 x 420 mm 16 b bond to 80 lb cover 60 to 220 gsm and Weights e Tray 3 2 100 sheets 8 5 x 11 in LEF A4 210 x 297 mm 16 lb bond to 80 lb cover 60 to 220 gsm e Bypass Tray 100 sheets custom sizes from A5 8 5 x 5 5 in 10 Envelope SEF to SRA3 12 x 18 in SEF 16 lb bond to 80 lb cover 60 to 220 gsm Optional High Capacity Feeder e 4 000 sheets 8 5 in x 11 in A4 16 lb bond to 80 lb cover 120 Ib index 60 to 220 gsm High Capacity Feeder Kits HCF required e 2 000 sheet Short Edge Kit 11 x 17 in A3 16 lb bond to 80 lb cover 60 to 220 gsm or e 2 000 sheet Letter Legal A4
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