Xerox 6204 All in One Printer User Manual
Contents
1. Import Setup File Export Setup File Exit Figure 3 Wide Format Scan Service User Guide 33 34 A Windows Folder Properties popup will display Fig 4 Windows Folder Properties Folder Hame R atrieved Scans Location CADocuments and Settings Ok Cancel Figure 4 2 Enter the name of the new Windows folder in the Folder Name field 3 Either key in the path to the folder in the Location field or click Browse and select it 4 Click OK The new folder shortcut will be added and will appear in the Wide Format Scan Service window in the Service Area Fig 5 Henceforth use the folder shortcut to display the imported documents Wide Format Scan Service fA Desktop Current Projects 3 L Imported Scans Destination Folder Bi New Folder Example H Unused Desktop Shortcuts WideFormatScanservicever1 O 0 5 4c 1 wu Imported Scans i New Folder Example Destination Folder Edit Images Custom Job Shortcut to the Figure 5 Wide Format Scan Service User Guide Deleting a Windows Folder 1 To delete a Windows shortcut folder from the Service Areal a Right click on the shortcut folder you wish to delete and then select Delete from the menu that appears Fig 6 or b Select the Windows folder shortcut that you wish to delete and then select File gt Delete ta Wide Format Scan Service Desktop Imported Scans F2. Up Up one level List View Displays a list that contains file name size save date etc information Thumbnail Displays the thumbnail image of files View 4 Title Block Displays title block images set by the Title Block View Settings View Mailbox Service Tool Button Icon Function Description E Retrieve Retrieves file s from a Copier Printer mailbox to your computer Wide Format Scan Service User Guide 11 12 Edit Images Tool Buttons Icon eae aK Function Store File Execute Stored File Move Up Move Down Move to Top Move to Last Description Stores multiple files so they can be batch processed Executes the editing of the stored files Moves the selected file up Moves the selected file down Moves the selected file to the top Moves the selected file to the end Wide Format Scan Service User Guide File Menu ltem New Delete Rename Properties Import Setup File Export Setup File Exit Edit Menu Item Cut Copy Paste Select All Wide Format Scan Service Menus This section describes each of the items in the menus on the Wide Format Scan Service Menu Bar Description Adds Windows folders mailboxes and Edit Images icons to the Service Area The submenu consists of the following e Windows Folder Displays the Windows Folder Properties window to enable adding Windows folders to Wide Format Scan Service e Mailbox Displays the Mailbox Setu
3. Model Mame SEROX 6204 Vide Format IF Address 13 136 198 70 Mailbox Humber 2 Mailbox Name Change W Polling Save jn CDocuments and Settingsivayne iDesktopilmported Scans OK Cancel Apply Figure 6 2 Select the Polling checkbox to enable polling 3 Click OK The window will close and an informational popup Fig 7 will appear When polling is enabled the document list will not display in the File Area when you select a mailbox Wide Format Scan Service 7 Document list is unavailable when Polling is selected Deselect Polling Figure 7 4 Click OK Wide Format Scan Service will poll the mailbox on the 6204 Wide Format Copier Printer for recently scanned documents at the default interval of 20 minutes To display recently imported documents when polling is enabled repeat step 1 above deselect the Polling checkbox and then click OK The document list will repopulate when you select the mailbox You can set the polling interval from one to 60 minutes The procedure for changing the polling interval is located in 3 Setting Up the Program Defaults in this guide Wide Format Scan Service User Guide 41 42 Wide Format Scan Service User Guide 7 Displaying the Contents of the Windows Folder NOTE a 5 Current Projects MA Thumbnail View 44 Title Block View gt You display the contents of a folder that contains retrieved documents by selecting t
4. Wide Format Scan Service User Guide 61 62 File Tool Buttons Icon E 4 op pl Function Open First File Previous File Next File Last File Description Opens the folder which contains the imported documents allowing you to select a file to open Displays the first file in the folder Displays the previous file in the folder Displays the next file in the folder Displays the last file in the folder Wide Format Scan Service User Guide File Menu ltem Open Save Save As Print Exit Edit Menu ltem Undo Delete Selected Area Save Selected Area Skew Correction Despeckle Image Rotation Reduce Enlarge Title Block View Settings Wide Format Scan Service Viewer Menus This section describes each of the items in the menus on the Wide Format Scan Service Viewer Menu Bar Description Opens the most recently opened Windows folder which contains the retrieved documents Overwrites the previously saved file with the newly edited file Saves the edited file as a specified name in a specified location Prints the file The maximum printable length is 3 276 7mm 10 75 ft regardless of resolution Closes Wide Format Scan Service Viewer Description Undoes the last action Deletes the image detail from a selected area Saves the image detail from a selected area Corrects image skew Removes noise small black specks dots from an image Rotates images Same as in
5. 2005 12 01 14 30 2005 12 01 14 35 2005 12 01 14 36 2005 12 01 14 36 2005 12 01 15 08 2005 12 01 15 08 2005 12 01 15 08 2005 12 01 15 09 Custom 36 0 19 6 Custom 36 0x19 6 Custom 36 0x19 6 24x36 24x36 Custom 36 0x19 6 Custom 12 0x8 3 Custom 12 0x8 3 9x12 9x12 9x12 8 5x11 8 5x11 8 5x11 8 5x11 Multi page Figure 3 5 To retrieve one or more of the listed documents either a Fig 4 Left click the Document Number and then click the Retrieve button or b Right click the Document Number and then select Retrieve from the menu that appears or c Select all of the Document Numbers and use either of the above methods to begin the retrieval Wide Format Scan Service File Edit View Tools Help X oh a Retrieve Button reserent unber___Dasment None _ Sere Date _ _ File Format Scan Size 02 051120 0001 tif 2005 11 20 22 55 8 5x11 02 051120 0002 tif 2005 11 20 22 56 8 5x11 02 051120 0003 tif 2005 11 20 22 56 Custom 36 0 02 051 120 0004 tif 2005 11 20 22 57 24x36 02 051 120 0005 tif 2005 11 20 22 57 Custom 33 1 KEk t9 Wide Format Scan Service Desktop My Documents ej Mailbox gt XEROX 6204 Wide Format SCANS r Edit Images Despeckle Level Medium t amp Image Rotation 90 deg Countercloc Skew Correction Auto Correction gt Custom Job DEK Wide Format Scan Service File Edit View Tools Help XX Tem a 3 wide Format
6. 59 Auto Correction mode 51 Auto Import 41 B Background 48 Button Add to Do Not Rotate List 50 Mailbox Service Tool 11 Search Conditions 27 Reduce Enlarge 59 Buttons Wide Format Scan Service Viewer window 60 Wide Format Scan Service window 11 C CALS 19 Choose Destination Location dialog box 3 Common Tool Buttons 11 Conventions v Correction angle 51 Create New Folder 32 Create New Folder menu selection 31 Creating a New Folder 31 Creating a Shortcut to the New Folder 33 Creating a Wide Format Scan Service Mailbox 26 Creating Customized Edit Image Icons 52 Creating the Title Block View Settings 45 Wide Format Scan Service User Guide Index D Delete Selected Area 68 Deleting a Wide Format Scan Service Mailbox 30 Deleting a Windows Folder 35 Despeckle 48 Despeckle Properties dialog box 48 Detailed Settings 17 Detailed Settings dialog box 17 Disk1 folder 1 2 Display Units 21 Displaying the Contents of the Windows Folder 43 Do Not Rotate dialog box 50 E Edit Area Mode 68 Delete Selected Area 68 Despeckle 48 Image Rotation 49 Reduce Enlarge 66 Save Selected Area 69 Skew correction 51 Edit Images icons 9 52 Edit Images Tool Buttons 12 Edit Menu 9 13 Editing a Retrieved Document 47 Editing the Document 54 Export Setup File 22 Exporting Custom Settings 22 73 File Formats 19 File Menu 9 13 File properties 44 File Tool b
7. 6204 Wide Format SCANS 28 Edit Images ar Custom Job Figure 1 3 Select the appropriate mailbox from those displayed in the Service Area A Please Wait popup will display while the Wide Format Scan Service accesses the mailbox Fig 2 You may select Cancel to stop connecting to the mailbox or allow the process to continue Please wait Getting Information Cancel Figure 2 Wide Format Scan Service User Guide 4 When the popup closes a list of the documents stored on the Copier Printer will display in the File Area Fig 3 Notice that multi page scanned documents may be identified by the number of pages indicated in the Pages column Wide Format Scan Service File Edit wiew Tools Help a amp e EJ Wide Format Scan Service Document Number Document Name StoredDate FileFormat Scan Size Pages Cd Desktop Imported Scans fF My Documents Mailbox awa XEROX 6204 Wide Format SCANS E Edit Images r Custom Job 02 051201 0002 tif 02 051201 0003 tif 02 051201 0004 tif 02 051201 0005 tif 02 051201 0006 tif 02 051201 0007 tif 02 051201 0008 tif 02 051201 0009 tif 02 051201 0010 cls 02 051201 0011 tif 02 051201 0012 tif 02 051201 0014 pdf 02 051201 0015 pdf 02 051201 0016 pdf 02 051201 0017 tif 2005 12 01 13 11 2005 12 01 13 12 2005 12 01 13 12 2005 12 01 13 12 2005 12 01 13 13 2005 12 01 13 14 2005 12 01 14 30
8. Desktop or the My Documents folder in the Service Area A menu will appear with the selection Create New Folder at the bottom Fig 1 This selection enables you to create a new folder within the Windows directory structure that can be used as the destination for documents you import from the Copier Printer s mailbox Wide Format Scan Service File Edit View Tools Help G Q H Wide Format Scan Service Name Size Type sd Modified ER Desktop IEXPLORE EXE 89KB Application 2001 08 23 07 00 New 34 microsoft Excel Ink 3KB Shortcut 2004 06 12 08 25 Delete FS Microsoft PowerPoint Ink 3KB Shortcut 2004 03 29 18 48 Rename EP Microsoft Publisher Ink 3KB Shortcut 2003 06 17 04 30 Fag microsoft Word Ink 3KB Shortcut 2005 12 05 09 03 J Custor 9 Paint Shop Pro 5 Ink 1KB Shortcut 2002 04 06 12 37 Tel visio GKLS2006A pdf 182 KB Adobe Acrobat Document 2005 11 29 10 15 ER Windows Explorer Ink 2KB Shortcut 2005 11 07 21 10 Refresh Properties Create New Folder Figure 1 Wide Format Scan Service User Guide 31 32 2 Select Create New Folder A New Folder icon will be added within the Windows directory you selected in step 1 Fig 2 Wide Format Scan Service File Edit View Tools Help i X Sem pa Desktop Current Projects Imported Scans LG Imported Scans TIFF Peek New Folder H Unused Desktop Shortcuts WideFormatScanserviceverl o 0 5 4C ala WU pa Impo
9. E AA E E EESE EAA E EE EE A E EE 68 Delete Selected Area nosan e a a a a aa ai EA 68 SAVES SECIE ATE esae R E E E a E T e ET 69 10 Uninstalling Wide Format Scan ServiCe ccccccceesescccceeeeeaeeeeeeeceeeeaeeesseceeeeesssuaaeeeeeeeeessasaaseeeeeeeeesaaas 71 MA Yc ese gt E E EE E E AE E EA E E E EAE E E A 73 Wide Format Scan Service User Guide i Wide Format Scan Service User Guide Preface Thank you for using the Xerox Wide Format Scan Service This software is designed expressly for the Xerox 6204 Wide Format Copier Printer This User Guide describes the procedures and precautions involved in installing and operating the Xerox Wide Format Scan Service Refer to the Xerox 6204 Wide Format Solution User Guide for details on how the Copier Printer and this software interact The explanations in this document assume that the user has a basic knowledge of computer operation and network configuration Refer to the documentation supplied with the computer Windows documentation and the manuals supplied with the network system for details on computer and network operations Wide Format Scan Service User Guide iii Using this Guide This guide consists of the following chapters 1 Installing Wide Format Scan Service Provides instructions for installing the Wide Format Scan Service software on a workstation 2 Starting Wide Format Scan Service Explains how to start Wide Format Scan Service and use the features of the W
10. E E O A E E N ancien vi Peran yS O e E E Src tesa e wen NA E EEE E E E scepece EE vi ING NOU iaren enaa E cae E E E E E EE sean suas E over EE T sun cacieee vi PPO Ed DEVIC Oriire E AEE E EEE ee E vi 1 Installing Wide Format Scan Service cccccccccceccsseseeeeeeeeeeeeaeseeeeeeeseeeeeeeeeeeeeessuseaeeeeeeeeesssaaeeeeeseeesssaaageses 1 2 Starting Wide Format Scan ServiCe cccccsseseseccceeeceeeeeeecceeeeeeeeseeeceeeeseeeassseeeeeeesseaeaeeeeeeessuaeaeseeeeeeeeseaaas 7 Staring the ADDI CA HO Misses tees asecsacraateccns scoumudathosncauss dined annenbaaptatistnts soclonsesibeseeleugdalcial tone nea Aaaa aaa 8 Overview of the Wide Format Scan Service WiINdOW cccccccceseseccceeeeeeeeeeeeeeeeessaaeseeeeeeeesessaaaeeeeeeseaaas 9 FOO BUTOM FUNCOMS sosia nor NEEE E TA EN ERE 11 Wide Format Scan Service M nusS cccccceeeeccceeceeeaeeeeeceeeeeeaeeeeeeeeeeeeesaeeseeeeeeeesseeaeeeeeeeesssueaseeeeeeeeesaaas 13 3 Setting Up the Program Defaults 0 0 0 0 ccccccecceecccceceeeeeeeeeeeeeeseeaeeseeceeeeesseeeeeeeeeeeesseeaseeeeeeeesaesaaaseeseeeees 17 FONTAN res sarsicn wrasse ari tetcetcrn E E E Mian smae kame atu E E E lane smnetaneneait 18 Fie OI S saronno obae dering ction nantee EEEE sa bocteacnma sees sonestee sane EE EENE EN 19 Media IZ SEN Sassen carte eie cr eectaqpetineeecria sou sncen cee EREE e An a Ee E EE a aE eae ninne 20 DiS A S respa E E E E E E 21 Saving GUSIOM SEUNS scrssssrs srani EEE a ESEE EN EEEE 22 Expor
11. Height Oo oO 238 8 fn 233 7 Yo Lock Aspect Ratio re Figure 3 Standard R E To reduce or enlarge the image to a standard size media select the Reduce Enlarge to Fit Media Size checkbox and then select as appropriate either the Portrait or the Landscape radio button The dimensions displayed in the Size fields will become those of the selected media size Wide Format Scan Service User Guide 4 Wide Format Scan Service User Guide Non Standard R E To reduce or enlarge the image to a non standard size media deselect the Reduce Enlarge to Fit Media Size checkbox and then enter the desired width and height in the lower Reduce Enlarge fields Be sure to select the Lock Aspect Ratio checkbox to ensure that the edited image maintains the same width to height ratio as the original Click OK Wide Format Scan Service Viewer will resize the Original image according to the entries in the Reduce Enlarge dialog box Save the resized image 67 Editing Area Mode The Area Mode feature permits you to select an area of a displayed image and then either delete the selected area or save it as a new file The delete function is a useful tool for eliminating unwanted detail from an image Delete Selected Area To delete a portion of an image Select the Area Mode button 2 Drag the cursor over the portion of the image that you wish to delete A dotted line will appear aroun
12. Scan Service Booster Number Stored Date File Format Scan Size 1 Desktop fi N2 N51120 0001 tiF 2005 11 20 22 55 8 5x11 My Documents 20 0002 tif 2005 11 20 22 56 8 5x11 Mailbox 20 0003 tif 2005 11 20 22 56 Custom 36 0 amp XEROX 6204 Wide Format SCANS Bs _ 20 0004 tif 2005 11 20 22 57 24x36 Edit Images 20 0005 tif 2005 11 20 22 57 Custom 33 1 Despeckle Level Medium Delete Delete fe Image Rotation 90 deg Countercloc Skew Correction Auto Correction Figure 4 Jr Custom Job Wide Format Scan Service User Guide 39 40 A Browse for Folder dialog will open Fig 5 Browse for Folder Browse For Folder to save the retrieved document in Desktop E5 B My Documents z F My Computer D A 344 Floppy 64 4 tae Local Disk fos eg Local Disk Ds ES 6204 545 3 Adobe off Image H A My Pictures My videos Figure 5 Select the destination folder for the selected document s and click OK The stored document s will be retrieved from the Copier Printer and saved in the selected folder Wide Format Scan Service User Guide Auto Import NOTE NOTE Documents may be automatically retrieved from a mailbox on the Copier Printer at an interval of your choice Auto Import is enabled as follows 1 Right click on the mailbox and then select Properties The Mailbox Properties dialog box Fig 6 will display Mailbox Properties Mame KEROS 6204 Vide Format SCANS
13. a File 65 Reduce Enlarge 66 Wide Format Scan Service Viewer shortcut 57 Wide Format Scan Service Viewer window 57 File Tool Buttons 62 Page Tool Buttons 61 Standard Tool Buttons 60 Zoom Tool Buttons 61 Wide Format Scan Service Viewer window Overview 59 Wide Format Scan Service window 8 File Area 9 Menu Bar 9 Service Area 9 Tool Buttons 9 Windows Folder Properties 34 Windows Folder Tool Buttons 11 Windows 2000 1 Windows Server 2003 1 X Xerox 6204 Wide Format Solution User Guide 7 Xerox Wide Format Scan Service screen 2 xerox com website 15 Z Zoom Tool buttons 59 75 Prepared by Xerox Corporation GKLS K amp DS XGS 800 Philips Road Webster New York 14580 9791 USA 2006 by Xerox Corporation All rights reserved XEROX The Document Company the stylized X 6204 and any identifying product names and numbers are trademarks of XEROX Corporation All terms mentioned in this document which are known to be trademarks or service marks are appropriately capitalized No part of this manual may be copied without prior written permission of Xerox Corporation Printed in the U S A 701P44865 January 2006
14. be set up from the Wide Format Scan Service window in any one of the following ways a Select File gt New gt Mailbox or b Select the New ip button and then select the Mailbox menu item or c Right click anywhere in the Service Area and then select New gt Mailbox The Select a scanner dialog box will open Fig 1 Select a scanner Enter IF address or select a scanner from the list Enter IP address Model Name IP Address New Search Search Conditions cont tty Figure 1 26 Wide Format Scan Service User Guide 3 Enter the IP Address of the Copier Printer in the Enter IP address field and then click Next The Wide Format Scan Service will search the subnet for the specified Xerox 6204 Wide Format Copier Printer and then display it in the Scanner List Fig 2 Additional Xerox 6204 Wide Format Copier Printers will appear in the list if they are connected to the subnet and are scan enabled Select a scanner Enter IP address or select a scanner frora the list Enter IP address Model Name IP Address XEROX 6204 Wide Format 13 136 199 70 Hew Search Search Conditions cont ty Figure 2 NOTE You can use the Search Condlitions and New Search buttons Fig 3 to search additional subnets for connected scan enabled Xerox 6204 Wide Format Copier Printers See your System Administrator for assistance Search Conditions Subnet Address Ad
15. either the Millimeters or the Inches radio button 3 Select OK to save the setting and close the dialog box or select another tab to make additional settings Detailed Settings Folling Settings File Format Media Size List Settings Millmeters Inches Select a measurement unit to use C Milimeters f laches Restore Default Figure 5 Wide Format Scan Service User Guide 21 Saving Custom Settings 22 The Export Setup File and Import Setup File selections in the File menu enable users to save their customized program settings Edit Image icons and Detailed Settings and then reload them as needed for example after upgrading workstations Exporting Custom Settings Perform the steps below to export your customized program settings as a data file 1 Select File gt Export Setup File A Save As popup will appear Fig 6 Save As Save in E My Documents ee Ee B6204 565 PHOTOS Adobe Software Update Downloads Image SonicStage my Pictures 9 wUTemp ii My videos 05 Updates File name Save ag type Data Files dat Cancel Figure 6 2 Select a location for the setup data file enter a name in the File Name field and then select Save Wide Format Scan Service will generate a setup data file dat that contains your customized program settings Wide Format Scan Service User Guide Importing Custom Settings Perform the steps bel
16. 2 051201 0005 tif 02 051201 0006 tif 02 051201 0007 tif 02 051201 0008 tif 02 051201 0009 tif 02 051201 0010 cls 02 051201 0011 tif 02 051201 0012 tif 02 051201 0014 pdf 02 051201 0015 pdf 02 051201 0016 pdf 02 051201 0017 tiF 2005 12 01 13 11 2005 12 01 13 12 2005 12 01 13 12 2005 12 01 13 12 2005 12 01 13 13 2005 12 01 13 14 2005 12 01 14 30 2005 12 01 14 30 2005 12 01 14 35 2005 12 01 14 36 2005 12 01 14 36 2005 12 01 15 08 2005 12 01 15 08 2005 12 01 15 08 2005 12 01 15 09 Custom 36 0x19 6 Custom 36 0x19 6 Custom 36 0x19 6 24x36 24x36 Custom 36 0x19 6 Custom 12 0x8 3 Custom 12 0x8 3 9x12 9x12 9x12 8 5x11 8 5x11 8 5x11 8 5x11 CO it ON Figure 7 A confirmation popup Fig 8 will display Wide Format Scan Service p The Mailbox will be deleted Are vou sure _ m Figure 8 2 Click Yes The mailbox will be deleted 30 Wide Format Scan Service User Guide 5 Setting Up a Windows Folder When you retrieve scanned documents from the Copier Printer you will be prompted to select a folder in which to store them This folder may be located in My Documents on the Desktop or elsewhere on the workstation s hard drive s Wide Format Scan Service refers to this destination folder as a Windows folder This section of the guide explains the process for creating and deleting a Windows folder Creating a New Folder 1 Right click either the
17. Block View Setting 2 ccccccessccessseeeeeeecesceseeeeeeesescoesseeeeeeesescceseeneenseecoesesseseeess 45 o Editing a rete Ved DOCUMEN a craceritswpeestterwsacsacsacec eo cowaccacansnec e a a D E 47 DO DOCO e e E S A 48 Mae ROA e a E E 49 KON GONO IO oea e E E E A E 51 Creating Customized Edit Image ICONS cccceeeeccccecccseeseeeceeeeeeeeeeeseceeeesaeeseeeeeeeeesssaeaeeeeeeesessaaaaeseseeees 52 GING ANG DOCUS saans E E R 54 9 Using Wide Format Scan Service Viewer cccccccececseeseeeeeeeecaeeeeeceeeeeeeaaeeeeeeeeeesueeaeeeeeeseessaaageseseeeeees 57 Starting Wide Format Scan Service Viewer ccccccccsssssesecceeeeeeeseeeeeeeeeseaeeeeeeeeeeeesseaaaeeeeeesssuaaseeeeeeeeees 57 Overview of the Wide Format Scan Service Viewer WINdOW ccccccccsseeeeeeeeeeseeeeeeeeeeeessaaeeeeeeeeeeeaas 59 FOO DUT ON FONCION aca insnsavensnaunsatmay dea tgeatannesessarancuasasmenenseiacsannacsuaooheasawsncua van tougsaextedueviaheagenk condesnvieoperaee 60 Wide Format Scan Service Viewer M nus cccccccsssssecceceeeeeeeeseeeceeeeesaeeeseeeeeeeeesseeeeeeeeeeesseaseeeeeeeeesaaas 63 UMM F Ee a r E EE A A E AE 65 Editing Despeckle Image Rotation Skew Corre ction ccccccccccccsessecceceeeeeeeeeeeceeeeesseeeseeeeeeeessaeaeeess 65 Editing TREGUCE EMIAI OG csisncevernsusvdovadeitcuconatanusnccdaattansasav en dgakeeneusnnsdnasenigerin edusoneuaieinaasusehselvandnindavedebesonoiele 66 ECAC Area OCS oeaiei
18. File Last File work in the same way as the File Tool buttons Toggles to show or hide the Standard View Page and File toolbars Toggles to show or hide the Status Bar Description Displays Help Displays the version of Wide Format Scan Service Viewer Wide Format Scan Service User Guide Opening a File Perform the following steps to open a file immediately after starting Wide Format Scan Service Viewer 1 Select File gt Open or click either one of the Open buttons The contents of the most recently opened folder will display Select the file you wish to open and then click Open or navigate to another location and select the file The file will open in Wide Format Scan Service Viewer if it was saved ina TIFF PDF or CALS format lf the file consists of multiple pages the top page will display Use the Page Tool buttons to display the other pages Editing Despeckle Image Rotation Skew Correction The Despeckle Image Rotation and Skew Correction features work the same in Viewer as in Wide Format Scan Service except that customized Edit Image icons are unavailable To edit an image in Wide Format Scan Service Viewer le Wide Format Scan Service User Guide Open the file you wish to edit following the steps in the section Opening a File With the image displayed a Select Edit gt Skew Correction or Despeckle or Image Rotation from the Menu Bar or b Select the
19. Save Selected Area 69 Saving an edited image 54 Saving Custom Settings 22 Scanner List 27 Search Conditions button 27 Select a Mailbox dialog box 28 Select a scanner dialog box 26 Setting Up a Wide Format Scan Service Mailbox 25 Setting Up a Windows Folder 31 Setting Up the Program Defaults 17 Setup by Image Size checkbox 46 Setup Status screen 4 Skew Correction 51 Skew Correction Properties dialog box 51 Skew Correction and grayscale images 51 Skew Correction limitations 51 SNMP 1 Starting the Application 8 Wide Format Scan Service User Guide Starting Wide Format Scan Service 7 Starting Wide Format Scan Service Viewer 57 Subnet Mask 1 Supported Device vi 7 TCP IP vi TIFF 19 Title Block Position 46 Title Block View 45 Title Block View Settings 45 Title Block View Settings dialog box 45 Tool Button Functions 11 Tool Buttons Common 9 Edit Images 9 Mailbox Service 9 Windows Folder 9 tool tip 10 Tools Menu 9 15 tree view 9 U Uninstalling Wide Format Scan Service 71 Units of measurement 21 Using Wide Format Scan Service Viewer 57 V View Menu 9 14 Viewer window Edit Menu 63 File Menu 63 Help Menu 64 View Menu 64 Wide Format Scan Service User Guide W Wide Format Network TWAIN Source 8 57 Wide Format Scan Service InstallShield Wizard Welcome screen 2 Wide Format Scan Service Viewer 9 Area Mode editing 68 Editing a file 65 Opening
20. Service Area EXAMPLE Selecting the folder that contains imported documents will cause the Windows folder Tool Buttons to display Fig 3 Wide Format Scan Service Wide Format Scan Service File Edit View Tools Help File Edit View Tools Help ti fa 2 Sg Wide Format Scan Service J Desktop oa Imported Scans My Documents ja 7 eek Imported Scans joj Mailbox ae My Documents Edit Images H Wide Formak Scan Service GA Desktop Figure 3 Wide Format Scan Service User Guide Tool Button Functions The tables below define the functions of the tool buttons on the Wide Format Scan Service window Common Tool Buttons Icon Function Description New Adds a Windows folder a Mailbox or an Edit Images icon for Skew Correction Despeckle or Image Rotation to the Service area x Delete Deletes the selected folder or file ue Cut Cuts the selected folder or file EE Copy Copies the selected folder or file Paste Pastes the folder or file that has been copied or cut Properties Displays the properties of the selected folder or file Fi Help Displays the Help file NOTE Mailbox folders and Edit Images folders cannot be deleted copied cut or pasted and their properties cannot be edited Windows Folder Tool Buttons Icon Function Description gal Start Wide Starts Wide Format Scan Service Viewer Format Scan Service Viewer Back Back to previous folder Next Next folder
21. Title Block View Settings Detailed Settings Store File Execute Stored File Description Displays in the Tools Menu when a Wide Format Scan Service mailbox is selected Retrieves file s from a Copier Printer mailbox to your computer Displays in the Tools Menu when a Windows folder is selected Creates a new Windows folder Starts Wide Format Scan Service Viewer Specifies the title block view settings This is a common menu item that can be selected at any time Specifies polling settings and file format settings This is a common menu item that can be selected at any time Displays in the Tool Menu when an Edit Images icon is selected Stores multiple files so they can be batch processed When Store File is on a check mark is displayed at the left side of the menu item Displays in the Tool Menu when an Edit Images icon is selected Executes the editing of the stored files Help Menu Item Help Website About Description Displays Help Starts the web browser and links to the xerox com website Displays the version of the Wide Format Scan Service Wide Format Scan Service User Guide 15 16 Wide Format Scan Service User Guide 3 Setting Up the Program Defaults The Wide Format Scan Service Detailed Settings dialog box Fig 1 allows you to specify default settings which govern some aspects of program operation and the appearance of the display including e the polling frequency for retrieving
22. Wide Format Scan Service Reduces enlarges images Specifies the title block view settings Wide Format Scan Service User Guide 63 View Menu ltem Mode Zoom Position Page File Toolbars Status Bar Help Menu item Help About 64 Description Switches the mode for the cursor The items displayed on the submenu are as follows e Point Mode The shape of the cursor becomes an arrow e Scroll Mode The shape of the cursor becomes a hand The displayed image can be scrolled by locating the cursor on the image and then dragging it e Area Mode The shape of the cursor becomes a crosshair To select an area of an image press and hold the left mouse button then drag the cursor over a portion of the image A selected area can be despeckled but not rotated or deskewed A selected area also can be saved as a new image in the import or another folder Displays the Zoom window enabling the user to change the zoom ratio Changes the portion of the document that is displayed The items on the submenu include Upper Left Lower Left Upper Right Lower Right Enables the user to navigate through the pages of a multi page document e g a multi page TIFF or PDF file The submenu entries First Page Previous Page Next Page Last Page Specify Page work in the same way as the Page Tool buttons Enables the user to navigate through the files in a folder The submenu entries First File Previous File Next
23. Wide Format Scan Service User Guide 2 1 gt 9 File Tool Buttons Skew Correction Despeckle Level Image Rotation Reduce Enlarge Title Block view Settings Reduce Ctrl Wheel UP Fit Page Fit Width Fit Height Enlarge Ctrl Wheel Down Upper Left Lower Left Upper Right Lower Right v Point Mode Scroll Mode Area Mode Figure 2 59 Tool Button Functions The tables below define the functions of the Wide Format Scan Service Viewer tool buttons Standard Tool Buttons Icon Fi L t R 60 Function Open Save Print Undo Point Mode Scroll Mode Area Mode Delete Selected Area Save Selected Area Skew Correction Despeckle Image Rotation Reduce Enlarge Help Description Opens the folder which contains the imported documents Overwrites the edited file Prints the displayed image The maximum printable length is 3 276 7 mm regardless of resolution Undoes the last action Changes the cursor into the Point Mode The shape of the cursor becomes an arrow Changes the cursor into the Scroll Mode The shape of the cursor becomes a hand The displayed image can be scrolled by locating the cursor on the image and then dragging it Changes the cursor into the Area Mode The shape of the cursor becomes a To select an area of an image press and hold the left mouse button then drag the cursor over a portion of the image A selected area can be despeckled
24. XEROX User Guide 701P44865 6204 Wide Format Solution Wide Format Scan Service _____ ca CW pee WF eee i cee ee er SSS S f s Xerox Corporation Global Knowledge amp Language Services 800 Phillips Road Bldg 845 17S Webster NY 14580 Copyright 2006 Xerox Corporation All rights reserved Printed in the United States of America Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as styles templates icons screen displays looks etc Adobe and the Adobe logo Acrobat and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Microsoft Microsoft Windows and Windows Server 2003 are trademarks of Microsoft Corporation XEROX The Document Company the digital X Xerox 6204 Wide Format are the trademarks of or licensed to XEROX CORPORATION Table of contents FACS T secure cee trae cas ET EEE PE IT E EEE T E seas cons E E E E cose lil SITU TTS NCIC eea E godt ET A TEES euctesaesuiceeane cage se sedensesuey A EEE iv OS UO IS oaa E E deauesinyaawissnns gaaiuee ue gate sean gauderancansinauesuieevan A V CODER QUIN Se VINCI INE esisi nn A EE T E T E E EE E ER vi PON O E E E E E E
25. a My Documents New Folder Examp H Mailbox Edit Images Delete Custom Job Rename Refresh Properties Create Mew Folder Figure 6 An informational popup will display informing you that only the shortcut folder will be deleted Fig 7 The import folder that you created earlier in Windows will remain unchanged as will its contents WideFormatScanservice r The Shortcut Folder will be deleted Scans Folder and its Files in Windows will not be deleted Ore vou sure Figure 7 2 Click OK to delete the Shortcut folder Wide Format Scan Service User Guide 35 36 Wide Format Scan Service User Guide 6 Importing Stored Documents from a Mailbox Image files in TIFF PDF and CALS formats which are stored as documents in a Copier Printer mailbox must be retrieved imported to a workstation to be edited using Wide Format Scan Service This section of the guide explains the procedure for retrieving these documents Wide Format Scan Service User Guide 37 Manual Import 38 Start the Wide Format Scan Service 2 Click the character at the left side of the Mailbox folder in the Service Area The item will expand and show all of the mailboxes that have been set up Fig 1 Wide Format Scan Service File Edit View Tools Help a XX B as Document Number Stored Date File Format Scan Size Wide Format Scan Service H a Desktop B My Documents El Mailbox EROX
26. ailbox to expand the item and display the new mailbox Wide Format Scan Service E 5x File Edit View Tools Help Ch ee Pe fee Wide Format Scan Service Document Number Stored Date File Format Scan Size Fa Desktop H My Documents A Mailbox ll eee New Mailbox z E Edit Images Sar Custom Job Figure 6 Wide Format Scan Service User Guide 29 Deleting a Wide Format Scan Service Mailbox Deleting a mailbox from the Service Area removes the link between the Wide Format Scan Service and the mailbox on the Xerox 6204 Wide Format it does not remove the mailbox from the Copier Printer Perform the steps below to delete a Wide Format Scan Service mailbox 1 Select the mailbox you wish to delete and then select File gt Delete or right click the mailbox and select Delete from the menu that displays Fig 7 Wide Format Scan Service File Edit View Tools Help X XEM 9 Wide Format Scan Service Desktop Imported Scans My Documents Mailbox E XEROX 6204 Wide Format SCAN 2 Edit Images Despeckle Level 5x5 Pixels Despeckle Level Medium fe Image Rotation 90 deg Count Skew Correction 1 degree CW Skew Correction Auto Correctic Custom Job New Document Number E 19 Delete Delete Rename Copy Refresh Properties F2 Ctrl C FS Stored Date File Format Scan Size Pages _ 02 051201 0002 tif 02 051201 0003 tif 02 051201 0004 tif 0
27. ailbox may be deleted once retrieved To prevent this from occurring set the Delete Save Documents feature to Off when you create or change a mailbox on the Xerox 6204 Wide Format Copier Printer s control panel REFER TO Xerox 6204 Wide Format Solution User Guide Chapter 4 Scan Creating Deleting Changing a Mailbox Wide Format Scan Service User Guide Starting the Application NOTE You cannot use Wide Format Scan Service and Wide Format Network TWAIN Source at the same time To start Wide Format Scan Service Either select the Wide Format Scan Service shortcut on the Desktop or select Start gt All Programs gt Xerox gt Wide Format Scan Service gt Wide Format Scan Service The Wide Format Scan Service window Fig 1 will display Wide Format Scan Service File Edit View Tools Help Mailbox 8 Edit Images ir Custom Job Press Fl View help information Figure 1 Wide Format Scan Service User Guide Overview of the Wide Format Scan Service Window The Wide Format Scan Service window Fig 2 contains these features Menu Bar The Menu Bar provides access to the File Edit View Tools and Help menus and submenus Tool Tool Buttons provide convenient shortcuts for frequently performed Buttons tasks There are four categories of tool buttons Common Windows Folder Mailbox Service and Edit Images all are described in this chapter Service The Service Area tree vie
28. and Wide Format Scan Service Viewer By default all media sizes will display setting Yes when you select a feature that normally displays a list of media sizes for example the Title Block View Settings EXAMPLE f you only work with the ARCH series or with the ISO series you can use the Media Size List Settings tab to turn off all series and sizes except the one you normally use To reduce the size of the list to the media series and sizes you commonly use 1 Select the Media Size List Settings tab 2 Select a media size from the list 3 Select No in the Add to List pull down menu to prevent the selected size media from being displayed 4 Select OK to save the settings and close the dialog box or select another tab to make additional settings Detailed Settings Polling Settings File Format Media Size List Settings Millimeters Inches Media Size List Media Size Add to List AQ 84 1189mm Yes A 5934 541mm es A 420 s 594mm es Aa 297 s 420mm es A4 210 s 29 rim es w lt gt Add to Lisk Yes o Restore Default OF Cancel Figure 4 20 Wide Format Scan Service User Guide Display Units The Millimeters Inches tab Fig 5 enables you to set up the units of measurement which will display in Wide Format Scan Service and Wide Format Scan Service Viewer To change the default units of measurement 1 Select the Millimeters Inches tab 2 Select
29. but not rotated or deskewed A selected area also can be saved as a new image in the import folder Deletes the selected images Saves the selected images Corrects image skew in the same way as Wide Format Scan Service Removes noise in the same way as Wide Format Scan Service Rotates images in the same way as Wide Format Scan Service Reduces enlarges images Displays Help Wide Format Scan Service User Guide Zoom Tool Buttons Icon Function Description Reduce Zooms out of a displayed image fol Fit Page Resizes a displayed image to fit completely within the display area fal Fit Width Resizes a displayed image fitting the image width in the display area A Fit Height Resizes a displayed image fitting the image height in the display area Enlarge Zooms into the displayed image E Upper Left Displays the upper left corner of an image L Lower Left Displays the lower left corner of an image E Upper Right Displays the upper right corner of an image Lower Right Displays the lower right corner of an image Page Tool Buttons Icon Function Description E First Page Displays the first page of a multi page imported document a Previous Displays the previous page of a multi page imported document Page p Next Page Displays the next page of a multi page imported document Pl Last Page Displays the last page of a multi page imported document a Specify Page Displays the specified page of a multi page imported document
30. d Subnet Address ri os s f Search Subnet Address Search Time Timeout 1 60Seconds 2 Seconds coal Figure 3 Wide Format Scan Service User Guide 27 28 4 Refer to Fig 2 Select the appropriate Xerox 6204 Wide Format in the Scanner List and click Next or double click the scanner name to connect to the Copier Printer The Select a Mailbox dialog box will display Fig 4 with the Copier Printer s mailboxes shown in the Mailbox List Select a Mailbox Specify a Mailbox Number and enter the Password IP Address 13 136 199 70 Model Hame XEROX 6204 Wide Format Mailbox Humber Password Mailbox List Mailbox Number Figure 4 Either select a mailbox from the Mailbox List or enter the number of the mailbox in the Mailbox Number field Enter the password you created when you set up the mailbox on the Copier Printer Click Next A dialog box will display which indicates that the Mailbox Settings have been completed Fig 5 Wide Format Scan Service User Guide Settings have been updated The Mailbox Settings have been completed Confirm Settings Model Name XEROX 6204 Wide Format IP Address 13 136 199 70 Mailbox Number 2 Mailbox Name Figure 5 8 Click Exit to return to the Wide Format Scan Service window The newly created mailbox will appear in the Mailbox folder in the Service Area Fig 6 Be sure to click the sign at the left side of M
31. d the selected area Fig 4 3 Resize the selected area if necessary by selecting and dragging one of the Handles F 92 051 201 001 7 tif Wide Format Scan Service Viewer File Edit Yiew Help 112 HARR ARAJCCAH gt A C Documents and Settings Wayne DesktopiImported Scans 02 051201 0017 tif fad Ie a oy ol Handles Selected Figure 4 68 Wide Format Scan Service User Guide Save Selected Area To save a portion of an displayed image as a new image 1 Select the Area Mode button 2 Drag the cursor over the portion of the image that you wish to save A dotted line will appear around the selected area Fig 5 Fel 02 051 201 001 7 tif Wide Format Scan Service Viewer Bey File Edit View Help BAOL Ot eee O a oe pis WQ ae a FL IJ gt bl fi File C Documents and Settings Wayne Desktop imported Scans W2 051201 0017 tif EET Figure 5 3 Resize the selected area if necessary by selecting and dragging one of the Handles will appear Fig 5 5 Specify a location for the edited image and then click Save Wide Format Scan Service Viewer will save the image detail to the specified location Wide Format Scan Service User Guide 69 70 Wide Format Scan Service User Guide 10 Uninstalling Wide Format Scan Service NOTE Log on as Administrator There are five steps involved in uninstalling Wide Format Scan Service 1 Click Start gt Control Panel gt Add Remove P
32. desired editing button from the Standard Tool buttons or c Right click anywhere is the image area and select the desired editing function from the menu that displays Specify the editing option i e the direction of rotation despeckle level or skew correction angle Wide Format Scan Service Viewer will edit the document and display the result Click the Undo button ea to undo an edit To save the edited file a Select File gt Save or b Select the Save button E or c Right click anywhere in the image area and select Save from the menu that appears Unlike the Wide Format Scan Service Viewer will save the file under the same file name it will not add a suffix to the file name 65 Editing Reduce Enlarge 66 The Reduce Enlarge functions are unique to Wide Format Scan Service Viewer i e they are not available in Wide Format Scan Service Using the R E capabilities of Wide Format Scan Service Viewer you can reduce or enlarge a document to fit standard size media or you can specify a non standard size To use the Reduce Enlarge feature Select Edit gt Reduce Enlarge or Select the Reduce Enlarge button E The Reduce Enlarge dialog box Fig 3 will display Reduce Enlarge iM Reduce Enlarge to Fit Media Size Media Size Architectural 18 x 24 m C Portrait f Landscape Size Width Height 24 00 inch 16 00 inch Reduce Enlarge Width
33. documents automatically e the file formats which will be associated with Wide Format Scan Service Viewer e the media size settings which will be displayed e the units of measurement millimeters or inches which will be displayed To access the Detailed Settings dialog box select Tools gt Detailed Settings Detailed Settings Polling Settings File Format Media Size List Settings Millimeters 4 Inches Documents stored in the device Mailboxes will be automatically retrieved The specified polling interval will be applied to all devices Polling Interval 20 minutes Restore Default Figure 1 Wide Format Scan Service User Guide 17 Polling The Wide Format Scan Service allows you to either manually or automatically retrieve documents from the mailbox on the Xerox 6204 Wide Format Copier Printer If you choose to retrieve documents automatically you may either accept the default setting of 20 minutes or specify an interval of from one to 60 minutes NOTE If polling is enabled when you select a mailbox the document list is not displayed You must disable polling to view the mailbox document list To set up the Polling Interval 1 Display the Detailed Settings dialog box by selecting Tools gt Detailed Settings The Polling Settings tab Fig 2 will be on top Detailed Settings Polling Settings File Format Media Size List Settings Milimeters 4 Inches Documents stored in t
34. dow Launching the program in this manner will display the selected document in the Wide Format Scan Service Viewer window when it opens 57 58 Figure 1 Wide Format Scan Service User Guide Overview of the Wide Format Scan Service Viewer Window The image below Fig 2 shows the Wide Format Scan Service Viewer window as it appears when a multi page document is open The Page Tool buttons appear when a multi page document is open enabling you to move among the pages The File Tool buttons display when the folder containing the documents contains more than one image file These buttons enable you to conveniently open the next file the previous file a specified file etc The Zoom Tool buttons display whenever a file is open in Wide Format Scan Service Viewer A tool tip and a message in the Status Bar display when you pause the cursor over a tool button Among the Standard Tool Buttons which are unique to Wide Format Scan Service Viewer are the Reduce Enlarge and the Area Mode buttons Right clicking anywhere in the image area displays the menu pictured at the right side of the figure The menu provides an alternate way to access the image editing and display functions Fe 02 051 201 001 7 tif Wide Format Scan Service Viewer Menu Bar File Edit View Help gt 2 Oli mii B OE mo QA AGRA LL 1_ lt Zoom Tool Buttons Standard Tool Buttons Status Bar GO0dpi 916KB 11 0x8 5inch
35. ed Original f Wide Format Scan Service Desktop 9 Current Projects Imported Scans 3 Unused Desktop Shortcuts wu My Documents aaj Mailbox ej Edit Images Custom Job 02 051130 0003 1 tif 02 051130 0003 tif Press F1 View help information Figure 3 Wide Format Scan Service User Guide 55 56 Wide Format Scan Service User Guide 9 Using Wide Format Scan Service Viewer The Wide Format Scan Service Vierwer window displays images one by one You can use this window to edit and print images Starting Wide Format Scan Service Viewer NOTE NOTE Wide Format Scan Service User Guide Although you cannot run Wide Format Scan Service and Wide Format Network TWAIN Source at the same time you can run Wide Format Scan Service Viewer while Wide Format Network TWAIN Source is active This section explains how to launch the Wide Format Scan Service Viewer To start the Wide Format Scan Service Viewer Click the Wide Format Scan Service Viewer shortcut on the Desktop or select Start gt All Programs gt Xerox gt Wide Format Scan Service gt Wide Format Scan Service Viewer The Wide Format Scan Service Viewer window Fig 1 will display It is also possible to launch the Wide Format Scan Service Viewer window from Wide Format Scan Service just double click on the filename or thumbnail of a retrieved document displayed in the File area of the Wide Format Scan Service win
36. g 4 will open Title Block View Settings Portrait Original Landscape Original Tithe Block Position Tithe Block Position F ILower Right Lower Right al Width Height Width Height 3 9 inch 3 9 inch 4 6 0 inch 40 inch W Setup by Image Size Portrait Original Landscape Original ANSI D 22 x 34 Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch ANSI C 17 x 22 Lower Right 3 9 3 9inch Lower Right 6 0 4 0inch ANSI B 11 17 Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch ANSI A 5 5 x 1 Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch Architectural Ef Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch Architectural D 0 Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch Architectural Cf Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch Architectural B Lower Right 3 9x3 9inch Lower Right 6 0 4 0inch Cancel Restore Default Figure 4 Wide Format Scan Service User Guide 45 46 Specify the Title Block Position for both the Portrait Original and the Landscape Original selections by choosing the appropriate locations from the pull down menus Specify the Width and the Height for Portrait and Landscape originals or select the Setup by Image Size checkbox and accept the default title box locations for the media sizes you typically use Click OK Wide Format Scan Service User Guide 8 Editing a Retrieved Document The Wide Format Scan Service provides three editing feat
37. he Desktop Fig 2 WideFormatScanserviceverl Figure 2 Double click the WideFormatScanServiceVerx x x x_XC folder that was created in step 4 A folder labeled Disk1 will display Fig 3 Diski Figure 3 6 Double click the Disk1 folder The contents of the folder will display Fig 4 Sy datal hdr File and Folder Tasks 2 i EA HOR Fla 18 Ke Mate a new folder ribet this Felder tothe data cal engine32 cab Wa a 443 6B E Share this folder larout bins Reamer tet Other Places WideFormatScanSenvicever Rieleecehobexic tt E My Doe is Text Document G Shared Documents i My Computer a Sebup exe wd My Wetwork Planes toa Inctalshield Software Corpora sebup ini Confiquration Settings 1 KB Figure 4 7 Double click the setup exe icon to activate the installer program The Xerox Wide Format Scan Service screen Fig 5 will display followed by the Wide Format Scan Service InstallShield Wizard Welcome screen Fig 6 Wide Format Scan Service Figure 5 Wide Format Scan Service User Guide Wide Format Scan Service InstallShield Wizard Welcome to the InstallShield Wizard for Wide Format Scan Service er 1 0 0 The InstallShield Wizard will install Wide Format Scan Serice Yer 1 0 0 on your computer To continue click Next ta e Figure 6 8 Click the Next button on the Wide Format Scan Service InstallShield Wizard Welcome screen The Cho
38. he device Mailboxes will be automatically retrieved The specified polling interval will be applied to all devices Polling Interval 20 minutes Restore Default Figure 2 2 Either enter a number directly in the Polling Interval field or use the arrow buttons to scroll to the desired setting 3 Select OK to save the setting and close the dialog box or select another tab to make additional settings 18 Wide Format Scan Service User Guide File Formats The Wide Format Scan Service and the Wide Format Scan Service Viewer are compatible with TIFF PDF and CALS file formats To associate one or more of these file formats with the Wide Format Scan Service Viewer 1 Select the File Format tab 2 Select the appropriate checkbox es at the left side of the file extension s listed on the window Fig 3 3 Select OK to save the settings and close the dialog box or select another tab to make additional settings Detailed Settings Polling Settings File Format Media Size List Settings Millirneters Inches Specify the file formats associated with the Wide Format Scan Service VIEWET Clear all check boses to Use the existing application W TIFF W PDF W CALS Restore Default Figure 3 Wide Format Scan Service User Guide 19 Media Size List The Media Size List Settings tab Fig 4 enables you to specify the media series and sizes which will be displayed in Wide Format scan Service
39. he folder shortcut in the Service Area The documents stored within the folder will display in List View by default but you can choose to display them in Thumbnail View or Title Block View by selecting the appropriate Windows Folder buttons Fig 1 TIFF PDF and CALS file formats can be displayed in Thumbnail view and Title Block view Only the top page of multi page TIFF and multi page PDF documents can be displayed Wide Format Scan Service File Edit View Tools Help OOK SS BP Pe gt a See Bax Wide Format Scan Service Name Sie Type Modified 2 Desktop 02 051 130 0003 tiF 92KB TIF Image 2005 11 30 10 39 Unused Desktop Shortcuts Wide Format Scan Service File Edit View Tools Help G XXS pa Q aa ta wide Format Scan Service ff Desktop E Current Projects Te 9 Unused Desktop Shortcuts 5 wu My Documents ej Mailbox E XEROX 6204 Wide Format SCANS el Edit Images Despeckle Level Medium fe Image Rotation 90 deg Counterclo g Skew Correction Auto CorrectiGiesan ati eA ESETRE J Custom Job File Edit view Tools Help G X XER a OOBE H9 Wide Format Scan Service Desktop Current Projects Unused Desktop Shortcuts 5 wu My Documents ie Mailbox XEROX 6204 Wide Format SCANS Edit Images Despeckle Level Medium t amp Image Rotation 90 deg Countercloc Skew Correction Auto Correction ye C
40. ide Format Scan Service window 3 Setting Up the Program Defaults Explains how to set up the mailbox polling frequency the default display units millimeters or inches and the default media size settings which display in document lists Also explains the use of the Export Setup File and Import Setup File features 4 Setting Up a Wide Format Scan Service Mailbox Provides instructions for setting up a Wide Format Scan Service mailbox When the user selects this mailbox the software checks the contents of the Copier Printer s mailbox and then displays the file names of the scanned documents it contains 5 Setting Up a Windows Folder Explains how to create a folder to receive and store imported files 6 Importing Stored Documents from a Mailbox Provides instructions for importing scanned image files from a Copier Printer mailbox to a folder on a user s workstation 7 Displaying the Contents of the Windows Folder Explains how to display the imported documents contained in the Windows folder and their properties 8 Editing a Retrieved Document Illustrates how to use and customize the Despeckle Skew Correction and Image Rotation features 9 Using Wide Format Scan Service Viewer Wide Format Scan Service Viewer allows users to edit and print documents which have been imported from a mailbox on the Copier Printer The chapter explains how to use the features of the Wide Format Scan Service Viewer window 10 Uninstall
41. ing Wide Format Scan Service Provides instructions for uninstalling Wide Format Scan Service Wide Format Scan Service User Guide Conventions This User Guide uses the following symbols and conventions lt gt Indicates the keys on the keyboard EXAMPLE Press the lt Enter gt key Indicates the menus and display items on the screens EXAMPLE Select either the On or Off button Indicates areas of reference within this User Guide EXAMPLE Refer to 1 Installing Wide Format Scan Service IMPORTANT Indicates important information which you should read NOTE Indicates additional information on operation or features REFER TO Indicates reference sources EXAMPLE Indicates an example The term documents is used generically throughout this guide to indicate the image files TIFF PDF and CALS formats which are stored on the Xerox 6204 Wide Format Copier Printer and or in a designated import folder on a user s workstation Wide Format Scan Service User Guide V Operating Environment The following is the operating environment of the Wide Format scan Service Hardware Minimum PC hardware requirements PC AT compatible machine excluding NEC NX series Processor Pentium III 850MHz Memory at 600 dpi B W binary data A A4 256MB or more B A3 256MB or more C A2 512MB or more D A1 512MB or more E AO 512MB or more Hard Disk with 20MB or more free space for program installation CD ROM dri
42. ited in Wide Format Scan Service the original file remains unchanged but the edited image is saved with a new file name that is with a number 1 2 etc appended to the original file name 1 Select the standard or customized editing feature you wish to use and if necessary modify its settings 2 Open the folder in the Service Area that contains the document you wish to edit The contents of the folder will display in the File Area 3 Left click the document to select it and then drag and drop it on the desired editing icon under Edit Images in the Service Area Fig 1 NOTE The thumbnail view is shown in Fig 1 Editing a document in List View and in Title Block View works the same way Edit Icons i Tew Conectun Auku Correchion yr Custam jh Figure 1 You will be prompted to save the edited file see Fig 2 Browse for Folder Save In Location BG Desktop ES Documents and Settings 4 9 All Users Owner i Wayne 3 Cookies Desktop w gt Figure 2 Wide Format Scan Service User Guide 4 Select the location where you want the file to be saved e g in the original folder or in a new one which contains only edited documents and then click OK Wide Format Scan Service will edit the image save it to the specified location and append a new version number to the file name Fig 3 Wide Format Scan Service File Edit view Tools Help a X Gee 002 EEG Edit
43. lockwise The direction of rotation is selected by right clicking the Image Rotation item in the Service Area selecting Properties and then making the desired selection in the Image Rotation Properties dialog box Fig 2 Click OK to save your selection Image Rotation Properties Mame Image Rotation 90 deg Counterclockwise AIS Image Rotation a0 deg counterclockwise Do Not Rotate 4dd to Do Not Rotate List Cancel Apply Figure 2 Original Document Rotated Document The rotated image is reduced to fit the display widow only no image information is lost Wide Format Scan Service User Guide 49 When the Add to Do Not Rotate List button is selected the Do Not Rotate dialog box opens Fig 3 You can select by size and direction of rotation the media sizes which you do not wish to rotate Do Not Rotate Select Media Sizes to disable rotation Select a Paper Size Do Not Rotate B4 250 x 353mm ANSI E 34 x 44 Portrait Landscape Portrait Landscape Portrait C Landscape lt Delete 860 x 1210mm Figure 3 Wide Format Scan Service User Guide Skew Correction NOTE EXAMPLE Pheann Bierge pE Flier Bios a Ehmm Skewed Document Wide Format Scan Service User Guide Skew correction is designed to be used with line drawings or other documents which have clearly defined axes Grayscale images may not respond to Skew Co
44. nter mailbox for documents if the Wide Format Scan Service mailbox is highlighted when Refresh is selected Arranges the files displayed in List View in the File Area in a specified order i e Name Size Type Date Modified Displays a file list that shows the file name size update date time etc This viewing method may be selected if a Windows folder is highlighted in the Service Area It displays a reduced image of the each file in the folder This viewing method may be selected if a Windows folder is highlighted in the Service Area It displays a reduced image of each document s Title Block This viewing method may be selected if a Windows folder is highlighted in the Service Area The submenu consists of the following e Back Performs the same function as the Back button e Next Performs the same function as the Next button e Up Closes the current folder and opens its parent folder Changes the order in which files are processed The submenu consists of the following e Move Up Moves the stored job up one level e Move Down Moves the stored job down one level e Move to Top Moves the stored job to the top e Move to Last Moves the stored job to the last Wide Format Scan Service User Guide Tools Menu The selections displayed on the Tools Menu differ based on which folder or service is selected in the Service Area item Retrieve Create New Folder Start Wide Format Scan Service Viewer
45. ose Destination Location dialog box will display Fig 7 Wide Format Scan Service Installshield Wizard Choose Destination Location Select folder where setup will install files XE ROX Setup will install Wide Format Scan Serice Ver 1 0 0 in the following folder Ta Install to this folder click Nest To install ta a different folder click Browse and select another folder Destination Folder C Program Files eroxiide Format Scan Service InstallShield Figure 7 Wide Format Scan Service User Guide 9 Either accept the default Destination Folder or browse to a another location of your choice and then click the Next button The Ready to Install the Program screen will display Fig 8 Wide Format Scan Service InstallShield Wizard Ed Ready to Install the Program The wizard is ready to begin installation XE ROX Click Install to begin the installation IF pou Want to review or change any of your installation settings click Back Click Cancel to exit the wizard Figure 8 10 Click the Install button The Setup Status screen Fig 9 will display and the installer will begin the installation of the program files Wide Format Scan Service InstallShield Wizard fx _ XEROX Wide Format Scan Service Yer 1 0 0 i configuring your new software installation Cancel Figure 9 Wide Format Scan Service User Guide When the installation is complete the InstallShield Wizard Complete sc
46. ow to reestablish your custom settings by importing a setup data file that was saved earlier 1 Wide Format Scan Service User Guide Select File gt Import Setup File An Open popup will display Fig 7 Select the previously saved setup data file and then select Save Wide Format Scan Service will import the setup file and incorporate your custom settings Look in E My Documents Eng Ee SI serene Bezo 365 PHOTOS ic Adobe O Software Update Downloads mage O SonicStage my Pictures 9 wUTenmp Emy videos D 5 Updates File name Files of type Data Files dat Cancel Figure 7 23 24 Wide Format Scan Service User Guide 4 Setting Up a Wide Format Scan Service Mailbox The purpose of a Wide Format Scan Service mailbox is to retrieve and display information about the scanned images which are stored in a mailbox on the Copier Printer Whenever you select the mailbox that you create in Wide Format Scan Service the program connects to the Copier Printer checks the associated mailbox located there updates the list of documents and displays them in the File Area of the Wide Format Scan Service window This section of the guide describes the procedures for creating and deleting a Wide Format Scan Service mailbox Wide Format Scan Service User Guide 25 Creating a Wide Format Scan Service Mailbox 1 Launch Wide Format Scan Service 2 Anew mailbox may
47. p Wizard for creating a Wide Format Scan Service mailbox e Edit Image Allows the user to add customized Edit Images icons Skew Correction Despeckle Image Rotation to the Service Area Deletes the selected folder Edit Images icon or file Renames the folder Edit Images icon or file Displays the properties of the selected folder Edit Images icon or file Imports a previously exported setup file that describes the configuration of the Service Area Edit Images Icons and the Detailed Settings Polling Interval File Formats Media Size List Settings and display units millimeters or inches Exports a setup file that describes the configuration of the Service Area Edit Images Icons and the Detailed Settings Closes Wide Format Scan Service Description Cuts the selected folder Edit Images icon or file Copies the selected folder Edit Images icon or file Pastes the selected folder Edit Images icon or file Selects all the files in the file area Wide Format Scan Service User Guide 13 View Menu The selections displayed on the View Menu differ based on which folder or service is selected in the Service Area Item Toolbar Status Bar Refresh Arrange Icons by List View Thumbnail View Title Block View Move Folder Move File 14 Description Shows or hides the Toolbar Shows or hides the Status Bar The status bar is displayed by default Refreshes the display Rechecks the Copier Pri
48. reen will display Fig 10 Wide Format Scan Service InstallShield Wizard InstallShield Wizard Complete The InstallShield Wizard has successfully installed Wide Format Scan Service Ver1 0 0 Click Finish to exit the wizard Finish Cancel Figure 10 11 Click the Finish button and remove the CD ROM The installation process places two shortcuts on the Desktop one for Wide Format Scan Service Viewer and the other for the Wide Format Scan Service Fig 11 Wide Format Scan Service VE Er Shortcut y Wide Format Scan Service Shortcut 1 KB Figure 11 Wide Format Scan Service User Guide Wide Format Scan Service User Guide 2 Starting Wide Format Scan Service Wide Format Scan Service enables a user to retrieve to a workstation the documents which were previously scanned and stored on the Xerox 6204 Wide Format Copier Printer Once the image information is retrieved it can be edited and saved then printed on the Copier Printer Printing is performed using the Wide Format Scan Service Viewer see 9 Using Wide Format Scan Service Viewer Edited image information cannot be returned to a Copier Printer mailbox for storage This section explains how to launch the Wide Format Scan Service and describes the features of the Wide Format Scan Service window NOTE Although the scanned document information is preserved in the file that is retrieved to the workstation the document in the Copier Printer m
49. rograms The Add Remove Programs window appears 2 Select Xerox Corporation Wide Format Scan Service from the list and click Change Remove The InstallShield Wizard Preparing Setup window and then a confirmation popup will appear Figure 1 Wide Format Scan Service InstallShield Wizard Preparing Setup Please wait while the InstallShield Wizard prepares the setup Wide Format Scan Service Setup is preparing the InstallShield Wizard which will guide you through the rest of the setup process Please wait Cancel Question YD Do you wank to completely remove the selected application and all of its components Figure 1 Wide Format Scan Service User Guide 71 2 3 Select Yes 4 The Setup Status screen appears and uninstallation begins Wide Format Scan Service InstallShield Wizard Es XEROX Setup Status Wide Format Scan Service i configuring your new software installation InstallShield Cancel Figure 2 The InstallShield Wizard Complete screen displays when the uninstallation is complete Figure 3 Wide Format Scan Service InstallShield Wizard InstallShield Wizard Complete The InstallShield Wizard has successfully installed Wide Format Scan Serice Click Finish to exit the wizard lt Back Cancel Figure 3 Select Finish Uninstallation is complete Wide Format Scan Service User Guide A Add to Do Not Rotate List button 50 Area Mode buttons
50. rrection The skew in the retrieved image should be 5 or less The Skew Correction feature allows you to correct skew which may have occurred in scanning or which may be due to skewed printing of the scanned original Right clicking the Skew Correction item in the Service Area and then selecting Properties will display the Skew Correction Properties dialog box Fig 4 Here you may choose between an Auto Correction mode or you may specify an exact correction angle Skew Correction Properties Mame Skew Correction Auto Correction Skew Correction Auto Correction cancel aco Figure 4 MILFORD __ enm Rites Boers fr Pah Cina sae Same Document with Skew Correction applied 51 Creating Customized Edit Image Icons By creating customized Edit Image icons you increase your productivity by reducing the need to change the Despeckle Image Rotation and or Skew Correction properties For example you may find that a Skew Correction of one degree clockwise is almost always sufficient or that a Despeckle setting of 5 x 5 dots will yield the desired results for most of your documents When you create a customized Edit Image icon it will appear with the others in the Service Area of the Wide Format Scan Service window Perform the following steps to create a customized Edit Image icon 1 Select File gt New gt Edit Image and then select the editing feature you wish to customi
51. rted Scans Fa My Documents HG Mailbox Edit Images Custom Job Figure 2 3 Rename the New Folder in the same way you would rename any Windows folder that is right click on the New Folder select Rename and enter a name for the folder It is a good practice to use a name that clearly indicates the types of files in the folder Wide Format Scan Service User Guide Creating a Shortcut to the New Folder The process described below creates a shortcut to the folder that you just created to receive imported documents This shortcut looks like a folder and will appear at the same level as the Desktop My Documents etc in the tree view in the Service Area 1 The following are three ways to create a new Windows folder shortcut see Fig 3 a Right click anywhere in the Service Area and select New gt Windows Folder when the menu displays or b Select the New iY button and then Windows Folder or c Select File gt New gt Windows Folder Wide Format Scan Service File Edit View Tools Help H E My Documents tea Mailbox 2 Edit Images a Windows Folder Delete Delete Mailbox Rename F2 Edit Image b Cut Ctrl x Copy Ctrl C Refresh F5 Properties Wide Format Scan Service Sele je Fdit view Tools Help b B X X EEE Windows Folder Mailbox Edit Image gt p Wide Format Scan Service C s File Edit View Tools Help windows Folder Mailbox Edit Image gt
52. ting Custom Settings sssissrisisesaueiineain iE aE a Ea Eaa aa a Ei 22 imporing Custom SENGS esrarraiiise ngeninin AERE NEE EARE EENAA NE ANEN EEE 23 4 Setting Up a Wide Format Scan Service MailboX ccccccccccseeeeeeceeeeeaeeeeseeeeeeeseaeeeeeeeeeeeessaeaseeeeeeeesaeaas 25 Creating a Wide Format Scan Service Mailbox ccccccccececceeceeeeseeeeeeeeeeeeaeeeseceeeeessaeaaeeeeeeeessaaeeeeeeeeees 26 Deleting a Wide Format Scan Service MailboX ccccccccesseeeeceeeeeceaeeeeeceeeeeeeeeeeeeceeeeeesseaeseeeeesssaaaaeesess 30 5 Setting Up a Windows Folder 2 0 ceeecccccccceceseeseeeeeeeeeeeaeeeeeeeeeeesaaessseeeeeeesseaeeeseeeeessauaaseeeeesessessaaaeeeeeeees 31 Creating a New FOIder ccccccccccccssssseeceeeeceeeeseecceeeeseaeeseeeceeeeeeseeeeseeceeeeseeeseeeeeeeeesssaaaeeeeeeeeesssaaaseeeeeness 31 Creating a Shortcut to the New Folder ccccccccccccccceeeseeeceeeeeeeeeeeeseceeeseaeeseeeeeeeeesssaaaeeeeeeesessaaaaaeeeeeees 33 Deleting a Windows FOICEL ccccccseeseceeecaeeeeeecaeeeeceeecaeaeuceeeeeaeeeceeecsaaueeeeesseaeeeessaaeeeeeseasseeeessssaneeeess 35 6 Importing Stored Documents from a MaiIDOX cccccceeeecceeceeeeeceeecaeeeeeeeeaeeeeeeeseeaeeeesseaeeeeessaaeeeeseesaaees 37 DOPATNCT AN MMO Erica tnamerdiewt sare voienndy E E 38 AUO ADO le S E E S 41 7 Displaying the Contents of the Windows Folder ccceeeeeccceeeeeeseeeceeeeeeeaeeeeeeeeeeeesseaeseeceeeeeseaaaeeeeseeess 43 Creating the Title
53. ures e Despeckle e Image Rotation e Skew Correction Each of these features and its use Is explained in this chapter The Wide Format Scan Service also allows you to create customized Edit Image icons which appear in the Service Area These customized editing icons simplify and speed the editing process Wide Format Scan Service User Guide 47 Despeckle NOTE EXAMPLE Despeckle works with bitmap images only The Despeckle feature helps remove unwanted noise small black dots from monochrome images and background from scanned color images enhancing the appearance of the print The feature can be changed to meet the editing requirements of individual documents by right clicking the Despeckle item in the Service Area and selecting Properties This displays a Despeckle Properties dialog box Fig 1 from which you can specify the degree to which an image will be cleaned Low Medium High or Specify by Dot Size Be sure to click OK to save your selection before editing the document Despeckle Properties Mame Despeckle Level Medium Despeckle Level Medium x carca a Figure 1 i a errs r p pL t ee oe ras ee aT k i ra aa bem pe Original image 48 Same image with Despeckle applied Wide Format Scan Service User Guide Image Rotation EXAMPLE The Image Rotation feature allows you to rotate a retrieved document 90 Counterclockwise 180 or 90 C
54. ustom Job 02 051130 0003 tif Figure 1 Wide Format Scan Service User Guide 43 44 Right clicking a file in the File Area displays a menu that allows you to display the file s properties Fig 2 02 051130 0003 tif Properties LE 2 General eh jE es ete 02 051130 0003 tif Mea Type of file TIF Image Opens with Windows Picture and F Location C Documents and Settings Wayne Desktop Impa 02 051 130 00 Size 91 5 KB 93 758 bytes Size on disk 92 0 KB 94 208 bytes Created Today Movember 30 2005 10 19 46 4M Modified Today November 30 2005 10 39 49 AM Accessed Today November 30 2005 12 59 53 PM Sttributes Read only Hidden Figure 2 Wide Format Scan Service User Guide Creating the Title Block View Settings If you choose to display retrieved files in Title Block View Fig 3 you must set up the correct orientation and dimensions in the Title Block View Settings Wide Format Scan Service File Edit View Tools Help G A AAEE Fa Desktop E ES Current Projects Im po rted Sr ans l Unused Desktop Shortcuts E WU My Documents J Mailbox ES MEROX 6204 Wide Format SCANS Edit Images P Despeckle Level Medium litt Image Rotation 90 deg Counterclor gal Skew Correction Auto Correction at Custom Job 02 051130 0003 tif Figure 3 1 Select Tools gt Title Block View Settings The Title Block View Settings dialog box Fi
55. uttons 59 FTP 1 H Hard Disk vi Hardware requirements vi Help Menu 15 Image Rotation 49 Image Rotation Properties dialog box 49 Import Setup File 23 Importing Custom Settings 23 Importing Stored Documents from a Mailbox 37 Installing Wide Format Scan Service 1 InstallShield Wizard Complete screen 5 IP Address 1 27 L Location field 34 M Mailbox folder 38 Mailbox List 28 Mailbox Number 28 Mailbox Properties dialog box 41 Mailbox Service Tool Button 11 Manual Import 38 Media Size List 20 Media Size List Settings tab 20 Memory vi Menus Wide Format Scan Service Viewer 63 Menus Wide Format Scan Service 13 Microsoft Windows 2000 Professional SP4 vi Microsoft Windows Server 2003 SP1 vi Microsoft Windows XP Home Edition SP2 vi Microsoft Windows XP Professional SP2 vi Millimeters Inches tab 21 Multi page documents 39 74 N Network Interface Card vi Network requirements vi New Folder icon 32 New Search button 27 Noise 48 O Operating Environment vi Operating System vi Overview of the Wide Format Scan Service Window 9 P Page Tool buttons 59 PDF 19 Polling 18 Polling Interval 18 field 18 Polling interval duration 41 Polling Settings tab 18 19 Polling and Document List 41 Polling enable 41 Processor vi R Ready to Install the Program screen 4 Reduce Enlarge button 59 Rename New Folder 32 S
56. ve Operating System Network Microsoft Windows XP Home Edition SP2 Microsoft Windows XP Professional SP2 Microsoft Windows 2000 Professional SP4 Microsoft Windows Server 2003 SP1 Network Interface Card TCP IP communication capability Supported Device vi Xerox 6204 Wide Format Copier Printer Wide Format Scan Service User Guide 1 Installing Wide Format Scan Service Instructions for installing Wide Format Scan Service follow Before beginning the installation log on to Print Services on Web as Administrator select the Properties tab and perform the following 1 Confirm that the settings for the IP Address and Subnet Mask are correct 2 Confirm that both FTP and SNMP are enabled NOTE The procedure below is written for Windows XP Professional systems The installation procedures for Windows 2000 and Windows Server 2003 systems differ only in screen appearance 1 2 Wide Format Scan Service User Guide Insert the CD ROM in the workstation s CD ROM drive Select Start gt My Computer and then select the CD ROM drive in which you inserted the CD ROM When the contents of the CD ROM display double click the zip file named WideFormatScanServiceVer x x x x_XC zip Fig 1 WideFormatScanserviceverl a f bee KE Figure 1 Extract the contents of the zip file to the workstation s Desktop A folder entitled WideFormatScanServiceVerx x x x_XC will be created on t
57. w works much like any Windows Area directory It also displays mailbox and Windows folder shortcuts which the user creates to access and manage scanned and edited documents The Service Area also will display customized Edit Images icons which the user may create to streamline editing tasks File Area When a user selects a Wide Format Scan Service mailbox the File Area will display a list of documents which are stored in the associated Copier Printer mailbox Once the list displays the user may select documents to retrieve for editing When a user selects a folder that contains retrieved documents the files in the folder will display in List View Thumbnail View or Title Block View The user may drag and drop one or more files on an Edit Images icon to be edited or select double click a file to display it in Wide Format Scan Service Viewer Wide Format Scan Service Menu Bar gt File Edit View Tools Help 8 Wide Format Scan Service a My Documents Tool Buttons Mailbox Edit Images sae Custom Job Service Area File Area Status Bar gt Press Fi view help information Figure 2 Wide Format Scan Service User Guide 9 NOTE When you pause the cursor over a tool button a tool tip will display and a description of the button will appear in the Status Bar see Fig 2 NOTE The tool buttons that display in the Wide Format Scan Service window will change based on which item is selected in the
58. ze that is Skew Correction Despeckle or Image Rotation The Properties dialog box showing the default setting for the editing feature will display in this example Despeckle Fig 5 Despeckle Properties Despeckle Level Medium 3 cr an Figure 5 52 Wide Format Scan Service User Guide 4 Wide Format Scan Service User Guide Enter a name for the new Edit Image icon in the Name field The name may not exceed 64 characters Fig 6 Select one of the available editing options from the pull down menu or specify a custom value Fig 6 Despeckle Properties Mame Despeckle Level 5x5 Pixels Despeckle Level Specify by Dot Siz Speckle Size Pixels S85 a crc an Figure 6 Select OK The newly created Edit Image icon will appear in the Service Area of the Wide Format Scan Service window Fig 7 Wide Format Scan Service File Edit View Tools Help a K we ZE E Ey P a Wide Format Scan Service A Desktop be Imported Scans My Documents Mailbox EA r i Edit Imag a Eo P E ESPeck a Despeck ly Image Rotation 90 deg Counterclockwise Skew Correction 1 degree Cw Skew Correction Auto Correction 7 op Custom Job Figure 7 53 Editing the Document 54 To edit a document select it in the File Area and then drag and drop it on the desired Edit Image icon in the Service Area When a document is ed
Download Pdf Manuals
Related Search