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Xerox 6140 Printer User Manual

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1. 0 ccc eee eee e teense reren 87 Binding EGGS O PONS eessen eng enseranasGecmqngs pat engeesessemetSonnesesbens ce 87 Automatic 2 Sided Printing 00 0 c ccc ccc cee cen eee nn nee ence nent en enneee neues 88 Manual 2 Sided Printing 0 0 c ccc ccc eee cee nee e errero eee eee n eee eenes 88 Printing Using Secure Print 0 c cece eee een nen e eee e nee e tenet eee eneeneeeeeenes 90 Setting Up a Secure Print JOD 0 ccc cece eee een e eee e eee eens eennes 90 Printing a Secure Print Job 2 cece ccc e ence eee e nee e nee n eee e ee eeeeeneeene 91 Storing a Print Job in Memory 2 cece eee eee een tenet nee ee eneeenees 92 Printingid St red JOD recresen eent e ee e a E E kina gage asaya epee ke ee Pew 92 Printing Using Proof Print e cawea eee nan apa en nes dad dnaeedanebeeaiaakeenebaceennaiaabcuca 93 Setting Up a Proof Print Job 0 ccc ce cn eee nent nett eee n nen e eee nens 93 Printing a Proof Print JOD sisi bey eae bs ee kaos bs o4 Saeed eed dae SNee SRN S TRIER o ERR 94 5 Control Panel Menus Navigating the Control Panel MenuS 02 eee e cece cence nent n ene nen cence eeneneees 96 Information Pages Menu 2 6 ccc nee enn cent e nen eee n eben nent eee ennes 97 Billing Meters Menu 2 6 cc eee eee eee n nee nent e nett e nee ene eeene eens 98 Admin Men wach cas cnctcetec hase sasaseee poeey eee ieke eed E a hee e ee eeewerads 99 Network Setup
2. 0 cece ccc cee eee nen nee enn nee e nent eee e ete eee eens 126 Wep Links i escccnciace sce enone ab erent i stag shan steele e r eeo ee bao eel E ER R 127 Control Panel Messages 6 ccc cece eee een ne een nen nee ene e eben eee eeneeeenaes 128 Supply Status Messages 0 cece ce een ee een teen ene e beeen ene teeeennes 128 Error MGSSQQES wee ecsadeeaddaedee seadeadeo adda eae aed r e e inde ededebed hace hedves 129 Problems with the Printer 0 eee e cece eee tenner ene n enn ee nee eect ee eee teenies 132 Print Quality Problems 0 cece ne ee ene eee n een ee tenn eee e ee eeneeennes 135 Cleaning the Imaging Unit and Laser Lens 0 cece cece eect ee nee teen eeneees 140 Color Registration 0 ene EE a E A e nent eee een eee a 143 Enabling Disabling Automatic Color Registration 0 cece ccc eee eee eee eeenes 143 Performing an Automatic Color Registration Adjustment 0 eee eee eee eee eee e eee 143 Performing a Manual Color Registration Adjustment 20 e cece cence eee tence eeees 144 Paper Jams acct deeb eden edad ide thee whee Ea ease Se es ed oh de ok eae oa ow oe EAEE EAEE 146 Preventing Paper JAMS ccc e A EAEE AR E dude wdeese aee4 eee een 146 Clearing Paper Jams 0 ccc ene nee nent e ence teen teen een tenn ennes 147 8 Printer Specifications Physical Specifications 0 ccc ee eee een eee n nent ren nee ten
3. Remove any dust or stains with a dry clean cloth Warning Never touch a labeled area found on or near the heat roller in the fuser You can get burned If a sheet of paper is wrapped around the heat roller do not try to remove it by yourself to avoid injuries or burns Switch off the printer immediately and wait 40 minutes for the fuser to cool 1 Fuser 2 Transfer belt unit 6140 022 Phaser 6140 Color Laser Printer 113 User Guide Maintenance Ordering Supplies This section includes e Consumables on page 114 e Routine Maintenance Items on page 114 e When to Order Supplies on page 114 e Recycling Supplies on page 115 Consumables Use only genuine Xerox Toner Cartridges Cyan Magenta Yellow and Black Notes e Each toner cartridge includes installation instructions e Install only new cartridges in your printer If a used toner cartridge is installed then the toner remaining amount displayed may not be accurate e To enhance print quality the toner cartridges have been designed to cease functioning at a predetermined point Routine Maintenance Items Routine maintenance items are printer parts that have a limited life and require periodic replacement Replacements may be parts or kits Routine maintenance items are typically customer replaceable e Fuser e Feed roller kit e Imaging unit Note Although the transfer belt unit is not considered a routing maintenance item if it becomes damaged you ca
4. Close the window Enabling Optional Features for Macintosh OS X Versions 10 4 and 10 5 These instructions apply to Macintosh OS X version 10 5 If your version of OS X is 10 4 the steps may vary slightly 1 wb WN 46 From the Applications folder or from the dock open System Preferences Open Print amp Fax The list of printers appears on the left of the window Select your printer in the list and then click the Options amp Supplies button In the window click the Driver tab and select the printer s driver from the Print Using list Enable the installed features e Tospecify the amount of RAM memory available select the amount of memory from the drop down Memory Capacity list e To enable the optional 250 sheet feeder click Paper Tray Configuration and select 2 Tray from the drop down list e If you have enough memory to use the RAM Disk feature minimum of 512 MB required select Available from the RAM Disk drop down list Phaser 6140 Color Laser Printer User Guide Installation and Setup To enable the duplex unit select Available from the Duplex Unit drop down list 6 Click OK Enabling Optional Features for Linux Note These instructions are for using Common UNIX Printing System CUPS accessed through a Web browser 1 Open your computer s Web browser In the address field type http 127 0 0 1 631 and then press Enter 2 At the CUPS Home tab click the Manage Printers button 3 Locate
5. Once an IP address is assigned you can change it using CentreWare IS To assign a static IP address to the printer 1 SN DAM S w You will need the following information to assign the IP address e An IP address properly configured for your network e The Network Mask address e The default Router Gateway address If you are on a network managed by a network administrator contact your network administrator to obtain the network information If you are on a home network that uses a router or other device to connect the printer to the network refer to the router device documentation for instructions on assigning network addresses The router device documentation should give you a range of acceptable address numbers you can use It is important that the addresses be similar to those used by other printers and computers on the network but not the same only the last digit needs to be different For example your printer can have the IP address 192 168 1 2 while your computer has the IP address 192 168 1 3 Another device can have the IP address 192 168 1 4 Note To reduce the chance of the router assigning the printer s static IP address to another computer that obtains its IP address dynamically give the printer an address at the higher end of the address range allowed by the router device For example if your computer has the IP address 192 168 1 2 and your router device allows IP addresses up to 192 168 1 25 select an IP address
6. Press the Down Arrow button to go to Admin Menu and then press the OK button Arrow down to Maintenance Mode and press OK Arrow down to Adjust Color Regi and press OK Arrow down to Color Regi Chart and press OK The Color Registration Chart prints Ee Se 6 Continue to Determining the Color Registration Values on page 144 to determine if an adjustment needs to be made Determining the Color Registration Values The Color Registration Chart shows horizontal and vertical values for each color Y yellow M magenta and C cyan Section 1 shows horizontal values and Section 2 shows vertical values To determine the horizontal values 1 In Section 1 of the Color Registration Chart lines are displayed to the right of the color letters Y M and C Some lines are straight and other lines are jagged A value is listed next to each line For each color examine the lines and determine which one is the straightest Refer to the enlarged illustration on the chart that gives an example of what to look for 2 For each color do one of the following e If zero 0 is the value nearest the straightest line you do not need to adjust the color registration e If zero 0 is not the value nearest the straightest line write down the number that is 3 Proceed to determining the vertical values below To determine the vertical values 1 In Section 2 of the Color Registration Chart columns of color are displayed In the center of th
7. When the printer configuration on the printer driver does not conform to the printer you are using this message is displayed Press the Cancel button to cancel the print job Make sure that the configuration of the printer on the printer driver conforms to the printer you are using Out of Memory Press OK Button Error 016 718 The printer memory is full and cannot continue processing the current print job e Press the OK button to clear the message cancel the current print job and conduct the next print job if any e Press the Cancel button to cancel the print job e Press the Left Arrow button to open the Walk Up Features menu and delete the job being held e Ifthe problem has not been corrected turn the printer off and then on again To avoid this error in the future do the following e Delete unnecessary fonts macros and other data in printer memory e Install additional printer memory Collate Full Press OK Button Error 116 721 The memory for the collate function is full press OK and then turn the printer off and then on to clear any pending jobs Also check your computer s print queue to make sure the jobs are deleted from there Then try sending the job again If you still get the error message repeat the process of pressing OK and turning the computer off and on and clearing the print queue and then send the print job in smaller batches If this does not work contact technical support
8. 98 page layout options 66 68 paper acceptable for use 52 damaging to the printer 51 loading in 250 sheet feeder 59 loading in manual feed slot 57 loading in Tray 1 55 storing 51 supported types 50 paper jams 146 clearing at the 250 sheet feeder 149 clearing at the duplex unit 150 clearing at the fuser 149 clearing at the manual feed slot 148 clearing at Tray 1 147 clearing long paper 147 preventing 146 paper size defining Custom Page Size in the PostScript driver 84 setting for trays 62 paper storage guidelines 51 paper trays loading paper in 55 59 paper type setting for trays 62 paper usage guidelines 50 PCL printer driver 38 PCL printer driver options 68 PCL Setup Menu 104 PostScript printer driver 38 PostScript printer driver options Macintosh 70 PostScript printer driver options Windows 66 PostScript Setup Menu 106 power consumption specifications 156 power cord safety 10 Power Saver Mode 24 setting time for 24 starting manually 24 waking the printer up from 24 power source specifications 156 print jobs checking status in CentreWare IS 117 storing in memory 92 printer adding to Macintosh printer queue 40 choosing a connection method for 32 connecting 32 Index connecting to a network 32 connecting via USB 33 managing 116 moving 123 printer clearance requirements 31 printer configurations 22 printer disposal 163 printer driver defaults setting for a shared ne
9. 6140 Color Laser Printer User Guide 125 Troubleshooting Troubleshooting Overview This section includes e Error and Status Messages on page 126 e PrintingScout Alerts on page 126 e Online Support Assistant on page 126 e Information Pages on page 126 e Web Links on page 127 Your printer comes with a number of utilities and resources to help you troubleshoot printing problems Error and Status Messages The printer control panel provides you with information and troubleshooting help When an error or warning condition occurs the control panel displays a message informing you of the problem For details see Control Panel Messages on page 128 PrintingScout Alerts The PrintingScout utility automatically checks the printer status when you send a print job If the printer is unable to print your job PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs attention You install PrintingScout from the Software and Documentation CD that came in the documentation packet with your printer For details see Installing PrintingScout on page 43 Note PrintingScout is a Windows only application Online Support Assistant The Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve your printer problems You can find solutions for print quality problems media jams software installation and much more To access the Online Supp
10. 9 5 in e Monarch Envelope 3 8 x 7 5 in e DL Envelope 110 x 220 mm e C5 Envelope 162 x 229 mm e A4 210 x 297 mm e A5 148 x 210 mm e BS JIS 182 x 257 mm e Custom size range Width 3 8 5 in 76 2 215 9 mm Height 5 14 in 127 355 6 mm Phaser 6140 Color Laser Printer User Guide 53 Printing Manual Feed Slot Paper Type and Weight e Plain 65 120 g m 17 32 lb Bond e Letterhead plain e Thin Card Stock 100 163 g m 28 60 lb Cover e Thick Card Stock 160 220 g m 60 80 lb Cover e Glossy Paper 100 160 g m 28 60 lb Cover e Thick Glossy Paper 160 200 g m 60 80 lb Cover e Prepunched plain e Colored Paper plain e Labels e Envelope short edge feed only for Monarch and DL envelopes e Special Loading Capacity 1 sheet at a time Duplex Unit 2 Sided Printing Paper Size e A4 210x 297 mm e Letter 8 5 x 11 in e US Folio 8 5 x 13 in e Legal 8 5 x 14 in e Custom size range Width 3 8 5 in 76 2 215 9 mm Height 5 14 in 127 355 6 mm Paper Type and Weight e Plain 60 105 g m 16 28 lb Bond e Letterhead plain e Prepunched plain e Colored paper plain Loading Capacity 1 sheet at a time 54 Phaser 6140 Color Laser Printer User Guide Printing Loading Paper This section includes e Loading Paper in Tray 1 on page 55 e Loading Paper in the Manual Feed Slot on page 57 e Loading Paper in the
11. Control Panel gt Hardware and Sound gt Printers e For Windows 2000 and Windows Server 2003 click Start gt Settings gt Printers e For Windows Server 2008 click Start gt Settings gt Printers 2 Inthe Printers folder right click the name of your printer driver printer name PCL 6 or PS and select Printing Preferences 3 Make selections on the driver tabs as desired and then click OK to save your selections 4 Set defaults for the other printer driver if applicable Note For more information about Windows printer driver options click the Help button in the Printing Preferences dialog box to view the online help 64 Phaser 6140 Color Laser Printer User Guide Printing Selecting Printing Defaults in Windows for a Shared Network Printer If the printer is shared on a network you can set printing defaults that apply to anyone who accesses it from the network These network level defaults can be overridden by the driver settings on an individual user s computer however 1 Navigate to your computer s list of printers e For Windows XP click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows 2000 and Windows Server 2003 click Start gt Settings gt Printers e For Windows Server 2008 click Start gt Settings gt Printers 2 Inthe Printers folder right click the name of your printer driver printer name PCL 6
12. GAE EE aed dete deen ato nied 163 MOni ASTI 52 ce cs ls ce ce acs cn ccm cee ace ede sce EEEE E 163 Other Counties rererua ob chde dan Gown dence Saws dere Con E E E deuce ated E 163 European Union 2c cece cee cee cee e enn ete eee teen teen ene eee eneteenenees 163 Index Phaser 6140 Color Laser Printer 7 User Guide Contents 8 Phaser 6140 Color Laser Printer User Guide Safety This chapter includes e Electrical Safety on page 10 e Operational Safety on page 12 e Maintenance Safety on page 14 e Printer Symbols on page 15 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your printer Phaser 6140 Color Laser Printer 9 User Guide Safety Electrical Safety General Guidelines Warning Do not push objects including paper clips or staples into slots or openings on the printer Making contact with a voltage point or shorting out a part could result in fire or electrical shock Warning Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so Power should be OFF when performing these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind
13. Guide Printing 7 Slide the width and length guides until they rest lightly against the edge of the print media stack Note Be careful not to bend the paper 6140 010 Note When Size Mismatch in the PCL driver s Advanced tab or in the PostScript driver s Details section in the Advanced tab is set to Use Printer Settings you must set the paper type and size for the tray you intend to use on the printer control panel in advance 8 Insert the tray back into the printer until it stops Caution Be careful not to use excessive force on the tray Doing so could damage the printer See also Setting Paper Types and Sizes on page 62 Phaser 6140 Color Laser Printer 61 User Guide Printing Setting Paper Types and Sizes This section includes e Setting the Paper Type on page 62 e Setting the Paper Size on page 62 When loading paper in paper Tray 1 or the 250 sheet feeder Tray 2 you must set the paper type on the printer control panel Notes e If None is selected in the Paper Type menu in the printer driver printing will default to the control panel settings Printing will be performed only when the settings for the paper size and type configured in the printer driver match the settings on the control panel If the settings in the printer driver and control panel do not match follow the instructions displayed on the control panel e You can also select to display a message prompting the user to set the paper size
14. If you want a timestamp to be displayed on the control panel instead of a document name select Use Existing Name if you are using the PostScript driver If you are using the PCL driver select Auto Retrieve e Click OK Select any other desired printing options including paper tray paper type and paper size and then click OK In the Print dialog box click OK or Print When you are ready to print follow the instructions in Printing a Secure Print Job on page 91 Note Any print jobs stored in the RAM are erased when the printer is switched off or loses power Printing a Secure Print Job 1 After sending the document to be printed as a Secure Print job type at the printer control panel press the Back Arrow button to access the Walk Up printing feature At Secure Print press the OK button At your user name the name you supplied to use for retrieving the document when you set up this Secure Print job press OK To enter the password use the arrow buttons to select the password numbers one at a time press the Up Arrow button to increase the number press the Down Arrow button to decrease the number After entering each number press the Forward Arrow button The number you just entered displays as an asterisk to keep it private Enter the next number in the password using the same process as before After entering all of the numbers in the password press OK Do one of the following e If you selected to retrieve the
15. MB Memory RAM Note All printer configurations have one memory slot supporting 256 MB 512 MB 768 MB or 1024 MB DDR2 DIMMs to a maximum of 1280 MB 256 MB standard 1024 MB optional 10Base T 100Base TX Ethernet interface Network connection USB 2 0 connection Power Saver Mode PrintingScout printer monitoring utility Windows only Printer information pages Menu Map Configuration Page Demo Page Billing meters Admin menu with control panel lock Additional Capabilities These features are built in to the printer but require additional memory to function You can purchase additional memory For details see Optional Features on page 23 22 Walk Up Printing Printing a stored print job directly from the printer control panel RAM Disk Allocates memory to the RAM Disk file system for Collation Secure Print Proof Print Form Overlay and Font Download Collation Allows jobs to be stored in memory so that multiple copies can be printed in page sequence order 123 123 123 123 instead of 1111 2222 3333 Phaser 6140 Color Laser Printer User Guide Features e Secure Print Data can be stored in memory and require a password to be printed e Proof Print Multiple copies can be stored in memory but allow you to print only the first set to check the print results If satisfactory the rest can be printed from the printer control panel e Form Overlay Enables writing PCL5 forms e Font Download Enables the downloa
16. Optional Features for the Windows PostScript Driver 20 e eee eee eee eee 44 Enabling Optional Features for the Windows PCL Driver 0 eee eee cece eect eens 45 Enabling Optional Features for Macintosh cece cece eee ene teen ence een eneees 46 Enabling Optional Features for Linux sic venevenevdrsrtoanguarteenGuae deer gnaedeenseeeder ens 47 4 Printing Supported Paper and Media sss cay cae ces eb ee hed GYIETE NEEL ENTS I RDN GLE AI RIN CREED 50 Paper Usage Guidelines svsixsovcntentciaitieecncnteneheeieareriececeetarnraeecarakaertaents 50 Paper That Can Damage Your Printer 00 cece eee cece ee ee eee nen een nee ee eee eee 51 Paper Storage Guidelines 0 ecn ee neen een cent e nee e cnet eee eneenee 51 MSGI RASC reran Are EEE AE E cere agence s eacces gran ensue E cee aye chemueusnce TES 52 Loading Papers issssccssesandesescauies scerbeseeesedaetete eta daa deat basen adawe dented cu gues 55 Loading Paper in Tray lutsciccnuniatiniwumnbawatn nada halen tang band tatnn ta mddid maaan ka crmmaimames 55 Loading Paper in the Manual Feed Slot 2 eee e eee eee eee nent eee e nen e tenes 57 Loading Paper in the 250 Sheet Feeder Tray 2 cece cece cece cece nee cece encees 59 Setting Paper Types and Sizes 2 1 eee ene een ence nee n nent een eeeeeeeenees 62 Setting the Paper Type 2 0 cece cee eee een nen nee ence nent enn eennes 62 Setting the Paper Size 2 1 c
17. Printer with CentreWare IS This section includes e Accessing CentreWare IS on page 116 e Checking the Printer s Status on page 116 e Checking Print Job Status on page 117 e Using Online Help on page 117 CentreWare IS enables you to check printer status and configure settings using a Web browser on a network computer You can also use CentreWare IS to check the remaining volume of consumables and the paper loaded in the printer Notes e This section applies to Phaser 6140 N or DN printer configurations connected to a network A USB only connection will not give you access to CentreWare IS If you do not have a network connection to the printer you can use PrintingScout For details see Checking Printer Status with PrintingScout on page 117 CentreWare IS requires a Web browser and a TCP IP connection between the printer or device and the network in Windows or Macintosh environments TCP IP and HTTP must be enabled in the printer and a browser that supports Java Script is required If Java Script is disabled a warning message appears and CentreWare IS may not function properly Accessing CentreWare IS To access CentreWare IS 1 Verify that your printer is turned on 2 Launch your computer s Web browser and then enter your printer s IP address in the address field using this format http xxx xxx xxx xxx Do not type www before the IP address Your printer s CentreWare IS page opens in the browser C
18. Settings This section includes e About TCP IP and IP Addresses on page 34 e Assigning the Printer s IP Address on page 34 e Changing the IP Address Using CentreWare IS on page 36 e Finding Your Printer s IP Address on page 37 Note These instructions apply to the printer when it is connected to a network If you have a USB connection to the printer you can skip this section About TCP IP and IP Addresses PCs and printers primarily use TCP IP protocols to communicate over an Ethernet network Generally Macintosh computers use either TCP IP or the Bonjour protocol to communicate with a network printer For Macintosh OS X systems TCP IP is preferred Unlike TCP IP however Bonjour does not require printers or computers to have IP addresses With TCP IP protocols each printer and computer must have a unique IP address Many networks and Cable and DSL routers have a Dynamic Host Configuration Protocol DHCP server A DHCP server automatically assigns an IP address to every PC and printer on the network that is configured to use DHCP If you use a Cable or DSL router see your router s documentation for information on IP addressing Assigning the Printer s IP Address This section includes e Allowing the IP Address to be Assigned Automatically on page 35 e Assigning the IP Address Manually on page 35 e Changing the IP Address Using CentreWare IS on page 36 By default the printer is set to be automatically recognized by
19. Setup Menu on page 100 System Setup Menu on page 101 Maintenance Mode Menu on page 103 PCL Setup Menu on page 104 PostScript Setup Menu on page 106 Control Panel Menu on page 107 You use the Admin menu to access the printer s configuration settings The following table lists the sub menus contained in the Admin Menu Network Setup Menu Use this menu to configure printer settings for jobs sent to the printer via a network port Notes e The settings in the Network Setup menu cannot be selected when you enter this menu during printing e You need to restart the printer to activate menu setting changes After making changes switch off the printer and then switch it on again Item Description Ethernet Specifies the Ethernet communication speed and modes e Auto default Automatically changes between 10M Half Duplex 10M Full Duplex 100M Half Duplex and 100M Full Duplex e 10Base Half e 10Base Full e 100Base Half e 100Base Full TCP IP Specifies the settings to use for the TCP IP protocol e IP Mode IPv4 Mode IPv6 Mode or Dual Stack e IPv4 Get IP Address IP Address Network Mask Gateway Address e IPsec IP security protocol available when enabled Phaser 6140 Color Laser Printer 99 User Guide Control Panel Menus Item Description Protocol When a protocol is set to Enable it can be used When set to Disable it cannot be used e LPR e Port 9100 e IPP e SMB TCP IP e SMB NetBEUI
20. The PrintingScout utility enables you to monitor the status of print jobs and printer supplies from your computer It automatically checks the printer status when you send a print job If the printer is unable to print your job PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs attention 1 Insert the Software and Documentation CD into your computer s CD drive If the installer does not start automatically navigate to your computer s CD drive and double click the Setup exe installer file At the installer screen click Install PrintingScout In the Choose Setup Language window select your language and then click Next At the Xerox PrintingScout screen click Next Read the license agreement and then click I accept the terms of the license agreement Click Next At the next screen accept the default installation destination by clicking Next 7 Click Next 8 Click Finish The PrintingScout icon appears on the right in your Window s Taskbar ow NS a See also Checking Printer Status with PrintingScout on page 117 Phaser 6140 Color Laser Printer 43 User Guide Installation and Setup Enabling Optional Features This section includes e Enabling Optional Features for the Windows PostScript Driver on page 44 e Enabling Optional Features for Macintosh on page 46 e Enabling Optional Features for Linux on page 47 If your printer includes the duplex unit Phaser
21. Tray 1 88 PrintingScout checking printer status with 117 installing 43 PrintingScout alerts 126 print quality problems 135 Proof Print jobs printing 94 setting up 93 R RAM Disk 22 recycling printer 163 supplies 115 regulatory information Canada 160 Europe 161 United States 160 resource information 27 S safety 9 safety guidelines for performing printer maintenance 14 for using printer supplies 13 Secure Print jobs 90 printing 91 setting up 90 sleep mode 24 setting 24 waking the printer up from 24 specialty media 75 specifications 153 standard features 22 supplies ordering 114 recycling 115 170 Phaser 6140 Color Laser Printer User Guide supply status messages 128 support information 27 supported paper and media 50 System Setup Menu 101 T TCP IP 34 technical support resources 27 toner ordering 114 toner cartridge location 20 Tray 1 clearing paper jams at 147 loading paper in 55 printing 2 sided documents manually from 88 printing card stock from 82 printing envelopes from 76 printing glossy paper from 80 printing labels from 79 Tray 2 clearing jams at 149 loading paper in 59 Tray Settings Menu 108 trays setting paper size for 62 setting paper type for 62 troubleshooting 125 paper jams 146 printer problems 132 print quality problems 135 troubleshooting tools 126 U unacceptable paper and media 51 UNIX printer driver 38 usable paper 5
22. Xerox toner cartridges Verify that the toner cartridges meet specifications and replace if necessary Slanted printing The paper guides in the trays are not set correctly Reset the paper tray guides For details see Loading Paper on page 55 Horizontal bands approximately 22 mm wide appear vertically every 73 mm The imaging unit has been exposed to too much light possibly from leaving the front door open too long Replace the imaging unit 138 Phaser 6140 Color Laser Printer User Guide Troubleshooting Symptom Solution Colors are blurry or there is Color to color alignment is not Perform an automatic color registration white area around objects correct adjustment For details see Color Registration on page 143 Phaser 6140 Color Laser Printer 139 User Guide Troubleshooting Cleaning the Imaging Unit and Laser Lens If print quality becomes a problem and you are advised to clean the imaging unit and laser lens follow these instructions Note Do not use warm water or cleaning solvents to remove toner from your skin or clothing This will set the toner and make it difficult to remove If any toner gets on your skin or clothing use a brush to remove the toner blow it off or wash it off with cold water and mild soap Caution Do not expose the imaging unit to strong light and minimize its exposure to light in general to five minutes or less if possible Switch off the
23. and diagnose problems so you can obtain the best results from your printer Access these pages from the printer control panel Print the Menu Map to see where these information pages are located in the control panel menu structure Information Page Contents Menu Map Prints a list of all main and second level menu headings that you can use to help you navigate the control panel menus Demo Page Prints an image using all printer colors to show the printer s current ability to print color Configuration Prints information such as default printer settings installed options network settings and font settings PCL Fonts List Prints information about the printer s installed PCL fonts and prints samples of each PCL Macro List Prints a list of configured PCL macros PS Fonts List Prints information about the printer s installed PostScript fonts and prints samples of each Job History Prints recent print job history on up to the last 22 jobs Error History Prints information on up to the last 42 printer errors that occurred The Error History Report provides a list of error messages and Chain Link codes relating to paper jam errors in the system fatal errors The printer can retain up to 42 jam errors and 42 system fail errors at a time Print Meter Prints the print meter The print meter contains job accounting information broken down by username showing how many pages of which size were printed in both
24. and type on the control panel every time paper is loaded into a tray For details see Tray Settings Menu on page 108 Setting the Paper Type Caution Paper type settings must match those of the actual paper loaded in the tray otherwise print quality problems can occur Note If None is selected in the Paper Type menu in the printer driver printing will default to the control panel settings Printing will be performed only when the settings for the paper size and type configured in the printer driver match the settings on the control panel If the settings in the printer driver and control panel do not match follow the instructions displayed on the control panel To set the paper type for paper in a tray On the printer control panel press the Menu button to display the Menu screen Press the Down Arrow button to go to Tray Settings and then press the OK button Arrow down to the tray you are setting and then press OK At Paper Type press OK Arrow down to the type of paper that is loaded in the tray and then press OK Oy Om SNS When done press the Menu button to leave the menu Setting the Paper Size To set the paper size for paper in a tray 1 On the printer control panel press the Menu button to display the Menu screen 2 Press the Down Arrow button to go to Tray Settings and then press the OK button 3 Arrow down to the tray you are setting and then press OK 4 Arrow down to Paper Size and press the OK button
25. between 192 168 1 20 and 192 168 1 25 On the printer control panel press the Menu button Press the Down Arrow button to go to Admin Menu and then press the OK button At Network Setup press OK Arrow down to TCP IP and press OK Arrow down to IPv4 and press OK At Get IP Address press OK Arrow down to Panel and press OK to enable this option Phaser 6140 Color Laser Printer 35 User Guide Installation and Setup 10 11 12 13 14 15 Press the Back Arrow button once to return to the IPv4 menu and then arrow down to IP Address and press OK You use the Up Down Back and Forward Arrow buttons to select the IP address When undefined the address is 000 000 000 000 Beginning with the first bank of numbers use the following method to select the IP address Press the Up Arrow button to scroll through the numbers until you reach the desired number then press the Forward Arrow button once to go to the next bank of numbers Repeat the process press the Up Arrow button until you reach the desired number then press the Forward Arrow button once to move to the next bank etc To scroll down through the numbers press the Down Arrow button To scroll quickly to a high number hold down the arrow button To go back to a bank of numbers press the Back Arrow button When finished press OK to confirm the address Press the Back Arrow button once and then press the Down Arrow button to go to Network Mask and then pres
26. define the width and height and printer margins in the corresponding fields 5 Click the Save Form button and then click Close The custom size will be available as an option in the Print dialog box of most applications when you select the Phaser 6140 PostScript driver in the application s Print dialog box exact location varies with the application Creating a Custom Paper Size for the PCL Driver Notes e The PCL printer driver is available for Windows only e When you create a custom paper size in the PCL driver it becomes available in the Paper Size list of the printer driver s Paper Output tab and in most applications Print dialog box exact location varies with the application 1 Navigate to your printer directory or list and then right click the Phaser 6140 PCL driver and select Properties 2 In the Properties dialog box click the Configuration tab 3 At the bottom of the Configuration tab click the Custom Paper Size button The Custom Paper Size dialog box opens In the Units section select the units of measurement to use for defining the page size In the Short Edge field specify the width of the page In the Long Edge field specify the length of the page 6 Tosave this custom size under a unique name verify that the Name Paper Size check box is selected and then in the Paper Name field type a name for this custom size 7 Click OK 8 In the driver s Properties dialog box click OK The custom size w
27. driver 5 bit PCL driver Phaser 6140 Color Laser Printer 157 User Guide Printer Specifications 158 Phaser 6140 Color Laser Printer User Guide Regulatory Information This chapter includes e Electromagnetic Interference on page 160 e Material Safety Data Sheets on page 162 Phaser 6140 Color Laser Printer 159 User Guide Regulatory Information Electromagnetic Interference Xerox has tested this product to electromagnetic emission and immunity standards These standards are designed to mitigate interference caused or received by this product in a typical office environment United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential environment This equipment generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the
28. environment or for recycling and disposal information contact your local authorities Other Countries Please contact your local waste authorities and request disposal guidance European Union Some equipment may be used in both a domestic household and a professional business application Phaser 6140 Color Laser Printer 163 User Guide Recycling and Disposal Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact you
29. example via a router connected to a cable or DSL modem For more information see About TCP IP and IP Addresses on page 34 Note Hardware and cabling requirements vary for the different connection methods Routers network hubs network switches modems Ethernet and USB cables are not included with your printer and must be purchased separately Network If your computer is connected to an office network or a home network whether a hard connection or wireless you will use an Ethernet cable to connect the printer to the network instead of directly to the computer An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously An Ethernet connection is recommended because it is faster than a USB connection and it allows you direct access to the printer s settings via CentreWare IS USB If you are connecting the printer to one computer and do not have a network you will use a USB connection While a USB connection offers fast data speeds it is not as fast as an Ethernet connection and does not provide access to CentreWare IS To use USB PC users must have Windows 2000 XP Server 2003 or newer Macintosh users must use Mac OS X version 10 3 and higher Connecting via a Network To connect the printer to a network 1 2 32 Make sure the printer is turned off Attach an Ethernet RJ 45 cable from the printer to the network or router socket You will need an Ethernet hub or a DSL
30. on the bottom left of the page e Bottom Right Prints the user ID on the bottom right of the page Print Text Specifies whether the printer outputs unsupported PDL data as text when the printer receives it Text data is printed on A4 or Letter size paper RAM Disk This feature is available when the printer s memory is expanded from 256 MB to at least 512 MB RAM Allocates memory to the RAM Disk file system for the Secure Print Collating Jobs and Proof Print Form Overlay and Font Download features e Enable e Disable default Size Mismatch Specifies how the printer reacts when it detects a difference between the size of paper specified at the control panel and the size loaded in the specified destination tray Or in the case where the paper in the specified tray runs out the printer will select the substitute tray based on the Size Mismatch settings When a Paper Type other than None is selected in the printer driver it overwrites the Size Mismatch setting on the control panel e Off default The printer will prompt you to select a tray for printing e Larger Size The printer will use a tray that has paper larger than the size specified for the print job but will print the page at 100 magnification e Nearest Size The printer will use a tray that has paper nearest to the size specified in the print job The page will print at 100 magnification mm inch Specifies the units of measurement to use for
31. once Replace the fuser Remove the paper stack from the tray fan it then reinsert it The toner cartridges are not Xerox toner cartridges Verify that the toner cartridges meet specifications and replace if necessary For details see Consumables on page 114 The transfer belt unit is old or damaged Replace the transfer belt unit The cable to the laser unit or controller is defective For assistance see the Xerox Support website www xerox com office 61 40support Hair like marks appear in or around black half tone printing Shadows appear around areas of dense black printing The paper was left unwrapped for a long time especially ina dry environment The paper is outside the recommended specification range Replace the paper Also see Paper Storage Guidelines on page 51 Replace the paper with a recommended size and type and then confirm that your printer driver settings are correct For details see Usable Paper on page 52 The transfer belt unit is old or damaged Replace the transfer belt unit Color around the edge of printing is incorrect The color registration is incorrect Adjust the color registration For details see Color Registration on page 143 Colored dots are printed at regular intervals about 28 mm The imaging unit is dirty Gently clean the imaging unit For details see Cleaning the Imaging Unit and Laser Lens on p
32. or PS and select Properties In the printer Properties dialog box click the Advanced tab In the Advanced tab click the Printing Defaults button Make selections on the driver tabs as desired and then click Apply to apply your selections aur w Click OK to save your selections Selecting Printing Options for an Individual Job in Windows This section includes e Printing Options for Windows PostScript Driver on page 66 e Printing Options for Windows PCL Driver on page 68 If you want to use special printing options for a particular job only change the printer driver settings in the application you are printing from before sending the job to the printer Note The printer driver has its own online help you can use for more information on selecting printing options In the driver dialog boxes click the Help button To select printing options 1 With the desired document or graphic open in your application open the Print dialog box 2 Select your Phaser 6140 printer either PostScript or PCL and then click the Properties button to open the printer driver dialog box 3 Make selections from the driver dialog box tabs as desired beginning with settings in the Paper Output tab For a list of options see Printing Options for Windows PostScript Driver on page 66 and Printing Options for Windows PCL Driver on page 68 Note In the PCL driver for Windows you can save a set of printing options with a distinctive name and apply th
33. page always click Save Changes and then restart the printer by turning it off and then on For details about each item refer to the Online Help for CentreWare IS 1 Launch your Web browser and type your printer s IP address in the browser address field In the printer s CentreWare IS page click the Properties button In the navigation pane on the left side of the page click the Mail Alerts link In the Mail Alerts page select the Enable Mail Alerts check box if it is not already selected In the SysAdmin Mail Address field type your email address or the address to which you want email alerts sent OT oe A Ox In the Notification Items section select the events for which you would like to be notified 7 Inthe Connection Setup box click the Email Server link The Email Server page opens 8 In the Email Server Setup Required to send Email section do the following a Inthe Return Email Address field type the return address used by the email server b Inthe SMTP Server IP Address or DNS Name field type the outgoing IP address used by your SMTP server for sending email Note If you are unsure of the address or DNS name if you are connecting using that contact your Internet Service Provider ISP for the correct address information c Inthe SMTP Port field type the number of the port used The default is 25 9 Inthe Email Send Authentication section do one of the following e If no authentication in necessary se
34. paper and then close the tray Error Messages Message Condition Reason Action Fuser Error Error 010 397 Check that the fuser is seated correctly then restart the printer Check Unit Sealing tape is still attached to the imaging unit Remove the tape Imaging Unit Over Heat The printer s internal temperature is too high Please Wait The printer has been stopped Error 042 700 Wait 1 hour before restarting the printer Ensure the printer has adequate Please Wait cooling space around it and that the cooling vents are not blocked Jam at Tray 1 Check Tray 1 Open Front Cover Paper is jammed inside the paper tray Remove the jammed paper and then open and close the front cover For details see Clearing Jams at Tray 1 on page 147 Jam at Tray 2 Check Tray 2 Open Front Cover Paper is jammed inside the paper tray Open Tray 2 and remove the jammed paper Open and close the front cover For details see Clearing Jams at the 250 Sheet Feeder on page 149 Chk Manual Feed Remove Paper Open and close Front Cover There is a jam at the manual feed slot Remove the paper and then open and close the front cover For details see Clearing Jams at the Manual Feed Slot on page 148 Remove paper from Manual Feed Remove the paper at the manual feed slot Jam at Front Cover Open Front Cover and Remove Paper Paper is jammed inside the printer Press the button to open the front cover an
35. print on including specifying a custom paper size Output Color Color or Black and White Paper Type Specifies the type of paper in the tray Saved Settings Enables you to save the current settings under a specific name so that they can be used repeatedly Also enables you to load and edit a set of saved settings Paper Tray Specifies which paper tray to print to when the Paper Tray setting in the PCL driver is set to Auto Select Manual Feed Slot Orientation Portrait or Landscape Covers Separators button Enables you to specify cover and separator pages for print jobs Printer Status button Opens the printer s internal settings page in CentreWare IS in your computer s Web browser if the printer is connected to a network Defaults button Returns all of the Paper Output tab settings to their defaults 68 Phaser 6140 Color Laser Printer User Guide Printing Driver Tab Printing Option Image Options e Image Quality Affects the print quality by specifying the speed at which the page prints e Output Color Specifies Color or Black and White e Output Recognition When Color is selected in the Output Color field selecting this check box causes some chromatic colors to be considered as black color and to be printed as black e Image Adjustment Mode Recommended ICM Adjustment System CMS Adjustment Application Complementary Color Conversion e Image Types Enables you to specify a printing mode to ma
36. printer at the power switch located on the left side of the printer toward the back Wait until the printer has cooled about 40 minutes Remove Tray 1 and set it aside Open the printer by pressing the front cover button on the right side of the printer near the top Sw SS 6140 023 5 Fold down the transfer belt unit being careful not to touch its shiny surface 6 Using a flashlight inspect the gaps in the imaging unit and remove any paper debris from the area 140 Phaser 6140 Color Laser Printer User Guide Troubleshooting 7 Remove the imaging unit Caution Do not drop or shake the imaging unit after removal because toner can spill from it Caution Do not expose the imaging unit to any light source for more than five minutes Prolonged exposure to light may damage the unit Cover the imaging unit while it is exposed Do not touch the shiny blue transfer belt unit For details see Internal Components on page 20 for location a Turn the four peach colored twist locks to the left to unlock the imaging unit 2 6140 025 6140 026 b Grasp the imaging unit by its peach colored pull tabs on the top edge and then pull the unit forward and up out of the printer c Place the imaging unit on a flat surface and cover it with a sheet of paper to minimize its exposure to light 8 Using a clean dry lint free cloth or swab clean all debris from the laser lens 6140 042 9 Check for and
37. printing e Keep hands hair neckties etc away from the exit and feed rollers Ozone Release During print operation a small quantity of ozone is released This amount is not large enough to harm anyone adversely However be sure the room where the printer is being used has adequate ventilation especially if you are printing a high volume of materials or if the printer is being used continuously over a long period Printer Location e Donot block or cover the slots or openings on the printer These openings are provided for ventilation and to prevent overheating of the printer e Place the printer in a dust free area where there is adequate space for operation and servicing For details see Choosing a Location for the Printer on page 31 e Do not store or operate the printer in an extremely hot cold or humid environment For specifications on optimum performance environment see Environmental Specifications on page 155 e Place the printer on a level solid non vibrating surface with adequate strength to hold the weight of the printer The base printer weight without any packaging materials is approximately 18 4 kg 40 57 lb e Do not place the printer near a heat source e Donot place the printer in direct sunlight to avoid exposure to light sensitive components e Donot place the printer where it is directly exposed to the cold air flow from an air conditioning unit e Do not place the printer in locations susceptible t
38. remove any debris around the imaging unit gears located on the left side of the unit Phaser 6140 Color Laser Printer 141 User Guide Troubleshooting 10 Reinstall the imaging unit a Grasp the unit by its peach colored pull tabs on the top edge and install the unit in the printer Make sure to insert the unit into the guides in the printer and then push the unit all the way back into the printer 6140 041 b Turn the four twist locks to the right to lock the unit 11 Fold the transfer belt unit back into place and close the printer front cover 142 Phaser 6140 Color Laser Printer User Guide Troubleshooting Color Registration This section includes e Enabling Disabling Automatic Color Registration on page 143 e Performing an Automatic Color Registration Adjustment on page 143 e Performing a Manual Color Registration Adjustment on page 144 Color registration can be adjusted by the printer automatically if automatic adjustment is enabled or you can manually adjust it Color registration should be adjusted any time the printer is moved You may also need to adjust the color registration if you are having printing problems For details see Print Quality Problems on page 135 Enabling Disabling Automatic Color Registration Use the following procedure to enable or disable the automatic color registration adjustment feature 1 On the printer control panel press the Menu button Press the Down Arrow button to go to Admi
39. screen select the following e Set Printer As Default optional e Print a Test Page e Share Printer optional 9 Click Finish 10 At the Product Registration screen select your country from the list and then click Next Complete the registration form and submit it If you selected to print a test page the printer prints a test page for each driver you installed Note PrintingScout is a separate option from the printer driver To install PrintingScout go to Installing PrintingScout on page 43 See also Online Support Assistant at www xerox com office 61 40support Installing the Printer Driver for Macintosh OS X The installation process for Macintosh OS X is the same for versions 10 3 10 4 and 10 5 To install the printer driver from the Software and Documentation CD 1 2 3 4 Insert the Software and Documentation CD into your computer s CD drive On your desktop double click the Phaser 6140 icon Click Phaser 6140 Installer If prompted to enter your password do so and then click OK Phaser 6140 Color Laser Printer 39 User Guide Installation and Setup 5 At the Introduction installer window click Continue Read the license agreement click Continue and then click Agree Click Install When the driver is finished installing your browser opens to an online registration form wm 8 Complete the online registration and then close the browser 9 At the Finish Up window click Quit 10 Next add
40. the Paper Output tab select the following a From the Paper Size list select the paper size b From the Paper Type list select the paper type c From the Paper Tray list select Manual Feed Slot Click OK In the Print dialog box select the page you want to print on the sheet and then click Print or OK to start printing Phaser 6140 Color Laser Printer 89 User Guide Printing Printing Using Secure Print This section includes e Setting Up a Secure Print Job on page 90 e Printing a Secure Print Job on page 91 e Storing a Print Job in Memory on page 92 e Printing a Stored Job on page 92 Notes e This special job type requires that you have a minimum of 256 MB of additional memory installed in the printer for a minimum total of 512 MB of RAM For information on your printer configuration and available optional features see Configurations and Options on page 22 e The printer s RAM Disk feature must also be enabled for you to use Secure Print For information on enabling this option see Enabling Optional Features on page 44 The Secure Print feature enables you to temporarily store a print job in the printer and then print it from the printer control panel using a pre assigned password You can use this feature to send confidential documents to the printer but not have them print until you retrieve them when you are at the printer You can also store data in the printer without assigning a password By storing frequ
41. the custom paper sizes e Millimeters mm e Inches Default Size Specifies the default paper size as either A4 or Letter 102 Phaser 6140 Color Laser Printer User Guide Control Panel Menus Item Description Startup Page Automatically prints the Configuration page when the printer is turned on e On e Off Odd Page 2Sided Phaser 6140 ND printer configuration only If the optional duplex unit is installed this specifies the process for the last odd page in a 2 sided print job e 1Sided e 2 Sided Power On Wizard Resets the Power On Wizard The first time the printer is turned on a special menu appears on the printer control panel you can use to configure certain initial settings such as language default paper size and network settings The Power On Wizard setting enables the administrator to reset the Power On Wizard so that the next time the printer is turned on this special menu appears Maintenance Mode Menu Use this menu to configure color registration and to reset defaults Item Description F W Version Displays the current firmware version installed in the printer Auto Regi Adj Auto Registration Adjust When On the default the color registration is adjusted automatically Adjust Color Regi Adjust Color Registration Used to correct the color registration For details see Color Registration on page 143 e Auto Adjust Use to force an automatic color re
42. the printer to your printer queue For details see Adding the Printer for Macintosh on page 40 Adding the Printer for Macintosh This section includes e Adding the Printer OS X Version 10 3 on page 40 e Adding the Printer OS X Version 10 3 LPR IP Address Connection on page 41 e Adding the Printer OS X Version 10 4 on page 41 e Adding the Printer OS X Version 10 4 LPD IP Address Connection on page 41 e Adding the Printer OS X Version 10 5 on page 42 For networking you can set up your printer using Bonjour Rendezvous or connect using your printer s IP address for an LPD LPR connection for Macintosh OS X version 10 3 and higher For a non network printer create a desktop USB connection See also Online Support Assistant at www xerox com office 6140support Adding the Printer OS X Version 10 3 1 Do one of the following e Open the Applications folder and then open the Utilities folder Open the Printer Setup Utility e From the dock click the Printer Setup Utility In the top row of the window click the Add icon 3 Doone of the following e If your computer has a network connection to the printer confirm that the first drop down menu is set to Rendezvous e If your computer has a USB connection to the printer confirm that the first drop down menu is set to USB 4 Inthe window select your printer 5 From the Printer Model drop down list select Xerox 40 Phaser 6140 Color Laser Printer User Guide I
43. these covers Note Leave the printer on for optimum performance it does not pose a safety hazard If however the printer will not be used over an extended period of time it should be turned off and unplugged The following are hazards to your safety The power cord is damaged or frayed Liquid is spilled into the printer The printer is exposed to water If any of these conditions occur do the following 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Call an authorized service representative Laser Safety This printer complies with laser printer performance standards set by governmental national and international agencies and is certified as a Class 1 Laser Product The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance Warning Use of controls adjustments or performance of procedures other than those specified in this manual can result in hazardous radiation exposure Power Cord 10 Use the power cord supplied with your printer Plug the power cord directly into a properly grounded electrical outlet Make sure each end of the cord is securely connected If you do not know if an outlet is grounded ask an electrician to check the outlet Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal Only use an extension c
44. to avoid jams For best results use Xerox printing media specified for your Phaser 6140 printer They are guaranteed to produce excellent results with your printer To order paper or other specialty media contact your local reseller or go to www xerox com office 61 40supplies Caution Damage caused by using unsupported paper transparencies and other specialty media is not covered by the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details See also Recommended Media List North America www xerox com paper Recommended Media List Europe www xerox com europaper Paper Usage Guidelines Each printer tray accommodates certain sizes and types of paper or other specialty media Follow these guidelines when loading paper and media in the trays e Fan paper or other specialty media before loading in the tray e Do not print on label stock once a label has been removed from a sheet e Use only paper envelopes Do not use envelopes with windows metal clasps or adhesives with release strips e All envelopes should be printed single sided only e Some wrinkling and embossing may occur when printing envelopes e Do not overload the paper trays Do not load paper above the fill line on the inside of the paper guide e Adjust the paper guides to fit the
45. unit For details see the Imaging Unit instruction sheet that came in the documentation packet with your printer Insert XXX Cartridge The XXX toner cartridge is not installed correctly or is not installed Install the toner cartridge Replace XXX Cartridge The toner cartridge has become empty Replace the old toner cartridge with a new one Invalid XXX A toner cartridge for another region is installed or the toner cartridge is not seated correctly Reseat the toner cartridge or replace the cartridge with one that meets specifications for your printer Your printer s region is listed on the Configuration page in the General section For details on printing the Configuration page see Configuration Page on page 25 Non Xerox Toner The printer is in the custom toner mode This means a non Xerox toner is installed You may experience a decrease is print quality as a result Low Density Toner is not distributed evenly in the specified cartridge Remove and shake XXX Cartridge the cartridge then reinstall it 128 Phaser 6140 Color Laser Printer User Guide Troubleshooting Code Message Condition Reason Action XXX Low The toner in the specified cartridge is low and will need to be replaced soon Purchase a new cartridge For details see Ordering Supplies on page 114 Waste Full Replace the specified toner cartridge XXX Cartridge Tray XXX Empty The specified tray is out of paper Open the tray insert
46. 0 minutes e To decrease the amount of time press the Down Arrow button until the desired time is reached minimum is 5 minutes 5 Press OK Exiting Power Saver Mode The printer automatically cancels Power Saver mode when it receives data from a connected computer However you can cancel Power Saver mode by pressing the Wake Up button on the printer control panel For an illustration showing the location of the Wake Up button see Control Panel on page 21 Starting Power Saver Mode If you will not be using the printer for a while and want to switch into Power Saver mode without having to wait for it to do so automatically from the default settings press the Wake Up button on the printer control panel The printer must currently be idle and have been idle for at least one minute when you press the Wake Up button If the printer is receiving data or is calibrating after having been in Power Saver mode or having been restarted after a cleared jam or if you have pressed another button within the last minute it will not go into Power Saver mode 24 Phaser 6140 Color Laser Printer User Guide Features Information Pages This section includes e Menu Map on page 25 e Configuration Page on page 25 Your printer comes with a set of information pages to help you track the printer s performance and diagnose problems so you can obtain the best results from your printer You access these pages from the printer control panel Listed below a
47. 130 Phaser 6140 Color Laser Printer User Guide Message Troubleshooting Condition Reason Action PDL Error Press OK Button Error 016 720 An error relating to PCL emulation has occurred Press the OK button to clear the message cancel the current print job and conduct the next print job if any Press the Cancel button to cancel the print job Phaser 6140 Color Laser Printer 131 User Guide Troubleshooting Problems with the Printer If you encounter a problem with your printer use the following table to troubleshoot and fix the problem For additional troubleshooting information see Troubleshooting Overview on page 126 Warning Never open or remove printer covers that are secured with screws unless specifically instructed in the manual A high voltage component can cause electric shock Do not try to alter the printer configuration or modify any parts An unauthorized modification can cause smoke or fire Caution Probable causes of trouble are that the printer computer server or other hardware is not correctly set for the network environment you are using or a printer restriction has been exceeded Symptom Reason Action No power Is the power to the printer turned off Press the power button to the On position to turn on the power Is the power cord disconnected or not securely connected Turn off the power to the printer and then connect the power cord to the power outlet again Then turn on th
48. 2 usage guidelines for paper 50 USB Setup Menu 100 W Wake Up button 21 waking the printer from Power Saver Mode 24 Walk Up Printing feature 22 Web links information 27 Web resources 127
49. 250 Sheet Feeder Tray 2 on page 59 Loading Paper in Tray 1 You can use Tray 1 for a wide variety of media including e Plain paper e Card stock e Labels e Envelopes e Glossy paper e Pre printed paper paper already printed on one side e Custom size paper For a more complete list of paper types and sizes usable in Tray 1 see Usable Paper on page 52 Make sure of the following points when loading paper into Tray 1 e You can load up to 250 sheets or a stack of paper 65 220 gms 17 40 lb Bond 40 80 Ib Cover less than 15 mm high 0 60 in e Tray 1 accepts print media within the following dimensions e Width 76 2 216 mm 3 8 5 in e Length 127 355 6 mm 5 14 in e For automatic 2 sided printing you can load media in the range of 60 105 g m 16 28 lb Bond e Do not load different types of paper at the same time e To print high quality use high quality paper intended for laser printers e Do not remove or add paper to Tray 1 during printing or if there is still paper in the tray Doing so may cause a paper jam Remove the paper align it with the new paper and insert both into the tray together e Do not put any objects other than paper on Tray 1 Also do not push or force down Tray 1 e Always load paper short edge feed first For more paper usage guidelines see Supported Paper and Media on page 50 Phaser 6140 Color Laser Printer 55 User Guide Printing To load paper in Tray 1 1 Gently pull the
50. 4 Phaser 6140 Color Laser Printer User Guide Printing Printing on Specialty Media This section includes Printing Envelopes on page 75 Printing Labels on page 78 Printing on Glossy Paper on page 80 Printing on Card Stock on page 82 Printing Envelopes This section includes Envelope Printing Guidelines on page 75 Printing Envelopes from Tray 1 on page 76 Printing Envelopes from the Manual Feed Slot on page 77 Printing Envelopes using the PostScript Driver on page 77 Printing Envelopes using the PCL Driver on page 78 Envelope Printing Guidelines Envelopes can be printed from Tray 1 and from the manual feed slot You cannot perform automatic 2 sided printing using envelopes Successful envelope printing is highly dependent on the quality and construction of the envelopes Use envelopes made specifically for laser printers in the supported sizes For a listing of supported envelope sizes for Tray 1 and the manual feed slot see Usable Paper on page 52 Store unused envelopes in their packaging to avoid the effects of moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing For best results maintain constant temperatures and relative humidity Do not use padded envelopes purchase envelopes that lie flat Remove air bubbles from the envelopes before loading by setting a heavy book on top of the envelopes If wrinkling or emboss
51. 5 in e A5 148x 210mm 5 2 x 8 2 in e BS JIS 182 x 257 mm e 10 Envelope 4 1 x 9 5 in e Monarch Envelope 3 8 x 7 5 in e DLEnvelope 110 x 220 mm e C5 Envelope 162 x 229 mm e Custom size range Width 3 8 5 in 76 2 215 9 mm Height 5 14 in 127 355 6 mm Paper Type and Weight e Plain 65 120 g m 17 32 lb Bond e Thin Card Stock 100 163 g m 37 60 lb Cover e Thick Card Stock 160 220 g m 60 80 lb Cover e Envelope e Labels e Letterhead e Glossy Paper 100 160 g m 37 60 Ib Cover e Thick Glossy 160 220 g m 60 80 lb Cover e Prepunched e Colored Paper e Special Heavyweight 1 Loading Capacity 250 sheets 20 lb 52 Phaser 6140 Color Laser Printer User Guide Paper Size e Letter 8 5 x 11 in e US Folio 8 5 x 13 in e Legal 8 5 x 14 in e Executive 7 25 x 10 5 in e A4 210 x 297 mm e A5 148 x 210 mm e BS JIS 182 x 257 mm e Custom size range Width 5 8 8 5 in 147 3 215 9 mm Height 8 3 14 in 210 8 355 6 mm Printing 250 Sheet Feeder Tray 2 Paper Type and Weight Loading Capacity e Plain Paper 60 105 g m 16 28 lb Bond e Letterhead plain e Prepunched plain e Colored Paper plain 250 sheets 20 lb Manual Feed Slot Paper Size e Letter 8 5 x 11 in e Legal 8 5 x 14 in e Executive 7 25 x 10 5 in e US Folio 8 5 x 13 in e 10 Commercial Envelope 4 1 x
52. 6140 Color Laser Printer User Guide Installation and Setup Finding Your Printer s IP Address To access your printer s settings from CentreWare IS and to install the printer drivers for a network connected printer you need to know your printer s IP address The printer s IP address is printed on the Configuration page and can be displayed on the printer control panel To print the Configuration page 1 On the printer control panel press the Menu button 2 At Information Pgs press the OK button 3 Press the Down Arrow button to go to Configuration and then press OK The printer s IP address is listed in the Network Setup section of the page Note The first time you plug in your printer it will automatically print the Configuration page If the IP address listed on the page is 0 0 0 0 the printer has not had time to acquire an IP address from the DHCP server Wait a minute or two and then print the Configuration page again To get the printer s IP address from the printer control panel On the printer control panel press the Menu button Press the Down Arrow button to go to Admin Menu and then press the OK button At Network Setup press OK Arrow down to TCP IP and press OK Arrow down to IPv4 and press OK Do a W Arrow down to IP Address and press OK The printer s IP address is displayed Phaser 6140 Color Laser Printer 37 User Guide Installation and Setup Installing the Printer Drivers This sec
53. 6140 DN printer configuration 250 sheet feeder RAM Disk or extra memory you must enable these options in each printer driver before you can use these features Enabling Optional Features for the Windows PostScript Driver This section includes e Enabling Optional Features for a Network Connected Printer on page 44 e Enabling Optional Features for a USB Cable Connected Printer on page 44 Enabling Optional Features for a Network Connected Printer 1 Navigate to your computer s list of printers e For Windows XP click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows 2000 and Windows Server 2003 click Start gt Settings gt Printers e For Windows Server 2008 click Start gt Settings gt Printers In the list of printers right click the Phaser 6140 PS printer and select Properties 3 Click the Configuration tab and then click the Get Information from Printer button The printer s IP address should appear in the Network Address section 4 Click Apply 5 You can verify that the installed optional features have been enabled click the Device Settings tab and then scroll down to view the Installable Options section 6 Click OK to close the Properties dialog box Enabling Optional Features for a USB Cable Connected Printer 1 Navigate to your computer s list of printers e For Windows XP click Start gt Settings gt Prin
54. 62 Phaser 6140 Color Laser Printer User Guide Printing 5 Select the paper size and then press OK 6 When done press the Menu button to leave the menu Phaser 6140 Color Laser Printer 63 User Guide Selecting Printing Options This section includes e Selecting Printing Defaults in Windows on page 64 e Selecting Printing Defaults in Windows for a Shared Network Printer on page 65 e Selecting Printing Options for an Individual Job in Windows on page 65 e Selecting Printing Options for an Individual Job in Macintosh on page 70 Note Printer driver settings override those set at the printer control panel when you print from the driver on your computer Selecting Printing Defaults in Windows Notes e These instructions are for setting printer driver defaults for the printer drivers installed on your computer If the printer is shared on a network you can set defaults that will apply to that printer for every user who accesses it over the network For details see Selecting Printing Defaults in Windows for a Shared Network Printer on page 65 e When you select printing preferences using this method these will be the default settings used for all print jobs sent to the printer from your computer using the specific driver unless you override them for an individual print job 1 Navigate to your computer s list of printers e For Windows XP click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt
55. IGLIONS s t2css5e8e0cesse aces de edewetibe ees die dues E E E EE 22 Standard Features 0 ee eee E EE EEE ee nen nee eee EAEE E 22 Additional Capabilities 2 0 0 nee n tenn enn ene ne en ne eneenes 22 Optional Features 0 een ee een eee nee a 23 Power Saver Mode 22h oo ecssevalentieeine asinvel a a dundee A a aaea tans 24 Setting the Power Saver Time 0 ccc ccc cece n eee eee ene e eee eeneennnes 24 Exiting Power Saver Mode 0 cece ec cece ee ce een ne eee e enn nee een e teenie eens 24 Starting Power Saver Mode 0 cece ccc cece ene nee e nen e ene n nee e een n enn ee eens 24 Information Pages ckovswsxew Siem eke eee eet ee ee ee A en ae Be 25 Menu MOD alcawcadretiierece eralavevesie aradinetiale Mh Ale ea bleedin emiaaie E a E kh aieale 4a eeee4ecea eae 25 Configuration Pages 23 5 4 i2044 i6 ie e n a a E E n 25 CentreWare Internet Services 0 ccc cece e nee n ete nent reren rrn 26 More Information 0 nn een eee ene een n eee tent eben resserrer 27 3 Installation and Setup Installation and Setup Overview cece cece cee eect cee ence eee cence een eeeeeeeeeeeees 30 Choosing a Location for the Printer ois seis avis ccaesaenededtanmiwieiecedeeeiecadcediecndceiaunts 31 Phaser 6140 Color Laser Printer 3 User Guide Contents Connecting ANE PHIMCC Reg ocniacg eon rec sarerm ease doadinttasataaue ath dinataaradtadineleanse e suey aie weds eee agence Soe d
56. Menu cece cece ccc ee eee ene ene e eee ee tees eeeeeeneeeeneeees 99 USB Setup Men eeccecnceceveccsaaaesaadedadddewadseedadade be deabdeis a e e r a eae 100 Systemi Set p MeN dacs accents circa nka Ea KETA EEA baa EE TE beak bees eaae ae a E ES 101 Maintenance Mode Menu 2 cece cece ence ene ete ence ence eens eneteenenees 103 PCL Setup Ment ict hcc coud cowdiekl e caved E E deuwee ea E E E E aS 104 PostScript Setup Menu 6 ccc erreneren renees serrer ro n ene eeeneeees 106 Control Panel MenUissisciacdinit ited ioceseeeoeseeseudeeleedeseebeoeaeeuteweeeaqeutenldanes 107 Tray Settings Men sei caseiaceietes inienn itina ee hile Gilda RhoA da ehh aoe aoe Sata eee Se 108 Tray 1 SQUEIAGS Sse csetinceiacncace aie renoier tie aive a ae acetate wie else alow eae ears bee a a 108 250 Sheet Feeder Tray 2 Settings 0 ccc cece cence cent e eee errero rererere 109 6 Maintenance Cleaning th Printer ccc en viescn neces a a dade ediaauci de bed tedhad ned deuce s04440040004 0 112 General Precautions 6c ccc cece eee teen ne ene teen ence E n 112 Cleaning the Exterior 0 een eee enn ERE EEA EE rE EERE EA 112 Cleaning the Interior 0 6 nent e ence tenn n tenn nee e enn eeneennes 113 Ordering S ppli S sercis vente oe wick ueee dees oawa eae oe wala au du ee ened One oe EAEE EAER 114 Consumables 252sssscasccaceasaassesessta seesebeee dese diesdesebieedes ede E 114 Routine Maintenanc
57. Options for Macintosh OS X on page 70 Item Description PS Error Report Turns error reporting on or off The default is On PS Job Time Out Turns the time out off or selects the length of time before timing out The default is Off If you interrupt a print job at the source computer by canceling or the network connection is lost and not all of the print job file gets sent to the printer the timeout allows the printer to stop working on the canceled job and switch to another waiting print job Paper Select Mode Specifies how the printer handles tray switching if during a print job the selected tray runs out of paper Tray settings in the PostScript printer driver can override this setting Default Color Specifies the default color mode e Color default e Black 106 Phaser 6140 Color Laser Printer User Guide Control Panel Menus Control Panel Menu Use this menu to control access to the printer settings via a password Item Description Panel Lock Specifies whether to limit the menu operations with a password e Enable Requires the operator to enter the password If On is set then you must enter the password to use the Admin Menu e Disable default All menus are accessible Change Password Enabled when Panel Lock is enabled Use to change the Panel Lock password for access to the Admin Menu on the control panel Phaser 6140 Color Laser Printer 107 User Guide Control Pan
58. Phaser 6140 Color Laser Printer Phaser 6140 User Guide English Fran ais Guide d utilisation Nederlands Gebruikershandleiding Magyar Felhaszn l i tmutat Italiano Guida dell utente Svenska Anv ndarhandbok Pycckn PykOBOgcTBO nonb3oBaTena Deutsch Benutzerhandbuch Dansk Betjeningsvejledning T rk e Kullan c K lavuzu Espa ol Gu a del usuario e tina U ivatelsk p ru ka EMnvik Eyyerp to yeyjotn Portugu s Guia do usu rio Polski Przewodnik u ytkownika Xerox Copyright 2009 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Xerox CentreWare Phaser PrintingScout Walk Up and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other c
59. Print Job on page 93 94 Phaser 6140 Color Laser Printer User Guide Control Panel Menus This chapter includes Navigating the Control Panel Menus on page 96 Information Pages Menu on page 97 Billing Meters Menu on page 98 Admin Menu on page 99 Tray Settings Menu on page 108 Phaser 6140 Color Laser Printer User Guide 95 Control Panel Menus Navigating the Control Panel Menus The following table describes the navigation and function buttons on the control panel used to select menu options and operate certain printer features Button Operation Menu Use to access control panel menus OK Use to confirm menu selections and to print reports and lists Up arrow moves cursor up Use to scroll through control panel menus and to Down arrow moves cursor down increase or decrease setting increments Forward arrow moves cursor to the right Use to scroll forward and backward through control Back arrow moves cursor to the left panel menus Also use the Back Arrow button to display the printer s Walk Up Features menu Power Saver Wake Up Lit when in Power Saver mode Use to wake up the printer from Power Saver mode or to put the printer in Power Saver mode Cancel Use to cancel the current print job 96 Phaser 6140 Color Laser Printer User Guide Control Panel Menus Information Pages Menu Your printer comes with a set of information pages to help you track the printer s performance
60. The stored print job can be deleted after printing if you select Delete after Print instead of Print and Save The print job will also be deleted if the printer is switched off Set the number of copies to print using the Up Arrow or Down Arrow button and then press OK to start printing Phaser 6140 Color Laser Printer User Guide Printing Printing Using Proof Print This section contains e Setting Up a Proof Print Job on page 93 e Printing a Proof Print Job on page 94 Notes e This special job type requires that you have a minimum of 256 MB of additional memory installed in the printer for a minimum total of 512 MB of RAM For information on your printer configuration and available optional features see Configurations and Options on page 22 e The printer s RAM Disk feature must also be enabled for you to use Proof Print For information on enabling this option see Enabling Optional Features on page 44 The Proof Print feature enables you to temporarily store a multiple copy print job in the printer print only one set to check the print results and then if satisfactory print the remaining copies from the control panel Setting Up a Proof Print Job You set up Proof Print print jobs in the printer driver at your computer Both the PCL and PostScript drivers can be used for Proof Print After setup one copy of the job prints for you to review Then you can print the rest of the copies or delete them from the printer control pa
61. a Custom Paper Size for the PCL Driver on page 85 Notes e The custom size defined must be within the maximum and minimum size ranges for the printer paper tray you are using For details see the custom size paper ranges given for each tray in Usable Paper on page 52 e You can create custom paper sizes for use with both the PostScript and PCL printer drivers but the method for each is different For optimum success follow the instructions carefully e If you get an error message when attempting to create a custom size you may not have permission to save custom paper sizes on your computer system See your system administrator for help Defining the Custom Page Size in the PostScript Driver Note This method does not allow you to save the custom size under a unique name in the printer driver You can save only one custom page size at a time under the Paper Size Custom Page Size Once saved the dimensions will be retained until you change them If you want to create a custom paper size for the PostScript driver and save it under a unique name for repeat use see Creating a Custom Paper Size for the PostScript Driver on page 85 1 Open the PostScript printer driver s settings e In Windows navigate to your printer directory or list and then right click the Phaser 6140 PostScript driver and select Properties In the Properties dialog box click the Printing Preferences button e In Macintosh from the application s Print menu sele
62. a Windows only application The PrintingScout utility automatically checks the printer status when you send a print job PrintingScout can check the paper size that is loaded in the trays the status of the output tray and the remaining amount of consumables such as toner cartridges To open PrintingScout do one of the following e Inthe Windows taskbar double click the PrintingScout icon e From the Start menu select Programs gt Xerox Office Printing gt PrintingScout gt Activate PrintingScout The printer s status is displayed in the Status column of the Select Printer dialog box that opens For information on using PrintingScout see the PrintingScout help in the Windows Taskbar right click the PrintingScout icon and select Help See also Installing PrintingScout on page 43 Phaser 6140 Color Laser Printer 117 User Guide Maintenance Checking Printer Status via Email This section includes e Configuring Email Alerts on page 118 e Commands That Can be Used in Email Text on page 119 If you are working in a network environment where you can send and receive email and the printer is connected to the network you can configure the printer to email you reports about the printer e The network settings and the printer status e The errors that occur on the printer Configuring Email Alerts In CentreWare IS configure the following settings according to your email environment After configuring the settings on each
63. a network CentreWare Internet Services CentreWare IS enables you to easily manage configure and monitor a network printer using a Web browser on a network computer CentreWare IS gives you access to printer status configuration security settings diagnostic functions and more To access CentreWare IS first make sure your printer is turned on then enter your printer s IP address in your computer s Web browser For details see Finding Your Printer s IP Address on page 37 CentreWare IS enables you to e Configure the printer email and network settings from your computer e See printer information such as serial number memory and installed options e Check supplies status from your desktop saving a trip to the printer e View a usage summary Note CentreWare IS requires a Web browser and a TCP IP connection between the printer and the network in Windows or Macintosh environments TCP IP and HTTP must be enabled in the printer and a browser that supports JavaScript is required If JavaScript is disabled a warning message appears and CentreWare IS may not function properly 26 Phaser 6140 Color Laser Printer User Guide Features More Information The following links provide more information about your printer and its capabilities Information Source Installation Guide Packaged with printer Quick Use Guide Packaged with printer User Guide PDF Software and Documentation CD Video Tutorials www
64. age 140 Phaser 6140 Color Laser Printer User Guide 137 Troubleshooting Symptom Partial blanks creased paper or blotted printing Cause The paper is damp Solution Replace the paper The paper is outside the recommended specification range Replace the paper with a recommended size and type For details see Usable Paper on page 52 The transfer belt unit or the fuser is not installed correctly Reinstall the transfer belt unit or the fuser For details see the instruction sheets in the documentation packet that came with your printer The toner cartridges are not Xerox toner cartridges Condensation inside the printer causes partial blanks or creased paper Verify that the toner cartridges meet specifications and replace if necessary For details see Consumables on page 114 Turn the printer on and leave it on for at least one hour to get rid of the condensation If the problems still occurs for assistance see the Xerox Support website www xerox com office 61 40support Vertical blanks The laser is being blocked Remove the imaging unit and clean all debris from the laser lens with a lint free cloth For details see Cleaning the Imaging Unit and Laser Lens on page 140 The transfer belt unit or fuser is old or damaged Check the condition of the transfer belt unit and fuser and replace as necessary The toner cartridges are not
65. ages and basements for storing paper Inside walls are drier than outside walls where moisture can collect e Store paper flat Paper should be stored on pallets cartons shelves or in cabinets e Avoid having food or drinks in the area where paper is stored or handled e Donot open sealed packages of paper until you are ready to load them into the printer Leave paper in the original packaging For most commercial cut size grades the ream wrapper contains an inner lining that protects the paper from moisture loss or gain Phaser 6140 Color Laser Printer 51 User Guide Printing Usable Paper Using unsuitable paper may lead to paper jams poor print quality printer breakdown and damage to your printer To use the features of this printer effectively use the paper recommended here The types of paper that can be used with this printer are listed in the following tables Printing on paper that has settings different from the paper size or paper type selected in the printer driver or loading paper into a paper tray unsuitable for the type of print job may lead to paper jams To ensure that printing is done correctly select the correct paper size paper type and paper tray The printed image may fade due to moisture such as water rain or vapor For details contact your reseller Paper Size e Letter 8 5 x 11 in e US Folio 8 5 x 13 in e Legal 8 5 x 14 in e Executive 7 25 x 10 5 in e A4 210x 297 mm 8 2 x 11
66. ance procedure that is NOT specifically described in the documentation supplied with your printer To avoid damaging the printer keep the following guidelines in mind Do not place anything on top of the printer Do not leave the covers and doors open for any length of time especially in well lit places Light exposure can damage the imaging units Do not open covers and doors during printing Do not tilt the printer while in use Do not touch the electrical contacts gears or laser devices Doing so may damage the printer and cause the print quality to deteriorate Make sure any parts removed during cleaning are reinstalled before you plug in the printer Cleaning the Exterior Clean the exterior of the printer about once a month Wipe the parts with a damp soft cloth Then wipe with another dry soft cloth For stubborn stains apply a small amount of neutral detergent to the cloth and gently wipe the stain off Caution Do not spray the detergent directly on the printer The liquid detergent may enter the printer through a gap and cause problems Never use cleaning agents other than water or neutral detergent 112 Phaser 6140 Color Laser Printer User Guide Maintenance Cleaning the Interior After clearing paper jams or replacing one of the toner cartridges inspect the inside of the printer before closing the printer covers Remove any remaining pieces of paper For more information see Clearing Paper Jams on page 147
67. and type and confirm that your control panel printer driver settings are correct For details see Usable Paper on page 52 The paper is damp Replace the paper The transfer belt unit is old or damaged Replace the transfer belt unit The high voltage supply is defective For assistance see the Xerox Support website www xerox com office 61 40support Only one color is faded Toner cartridge is empty or damaged Check the condition of the toner cartridge and replace it if necessary Phaser 6140 Color Laser Printer 135 User Guide Troubleshooting Symptom Stray black dots or white areas drop outs Cause The paper is outside the recommended specification range Solution Replace the paper with a recommended size and type and confirm that your control panel printer driver settings are correct For details see Usable Paper on page 52 The transfer belt unit is old or damaged Replace the transfer belt unit The toner cartridges are not Xerox toner cartridges Verify that the toner cartridges meet specifications and replace them if necessary For details see Consumables on page 114 e Vertical black or color streaks or multiple colored streaks or lines e Streaks in only one color e The transfer belt unit is old or damaged e The toner cartridges are not Xerox toner cartridges Verify that the toner car
68. aterial Safety Data information regarding your Phaser 6140 go to North America www xerox com msds European Union www xerox com environment_europe For Customer Support Center phone numbers go to www xerox com office worldcontacts 162 Phaser 6140 Color Laser Printer User Guide Recycling and Disposal This chapter includes e All Countries on page 163 e North America on page 163 e European Union on page 163 e Other Countries on page 163 All Countries If you are managing the disposal of your Xerox product please note that the product may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance website www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate North America Xerox operates an equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com
69. bles printing from a Linux operating system 38 Phaser 6140 Color Laser Printer User Guide Installation and Setup Installing the Printer Drivers for Windows To install the printer driver from the Software and Documentation CD 1 Insert the CD into your computer s CD drive If the installer does not start automatically navigate to your computer s CD drive and double click the Setup exe installer file 2 At the bottom of the installer screen click the Language button select your language then click OK 3 Click Install Print Driver 4 At the License Agreement screen click I Agree to accept the license agreement The Xerox Printer Installation screen appears 5 In the Discovered Printers list select your Phaser 6140 printer and then click Next Note If you are installing drivers for a network connected printer and you do not see your printer displayed in the list click the IP Address or DNS Name button on the right In the IP Address or DNS Name field type your printer s IP address and then click Search to locate your printer If you do not have your printer s IP address see Finding Your Printer s IP Address on page 37 6 Inthe Installation Options screen select PostScript and or PCL 6 Note You can install both drivers at once Each will be displayed in your printer list after installation 7 Click Install to start the installation 8 When the installation is complete at the Installation Status
70. cc ccc cece eee eee eee eee e ene teen eee eneeeeneeennes 62 Selecting Printing Options 0 cece cece eee eee n tence eee teen ee eneeneeeeennes 64 Selecting Printing Defaults in Windows 0 cece cece cee ene een e nent een eee eens 64 Selecting Printing Defaults in Windows for a Shared Network Printer 0ee eee ee 65 Selecting Printing Options for an Individual Job in Windows ec eee e cence eee eens 65 Selecting Printing Options for an Individual Job in Macintosh 0 ce cece e eee eee ee 70 Printing on Specialty Media 0 cence ete cence nen ene ete ene eeneeneennes 75 Printing ENVElODES sivas ose tadien oo ec ened e ee da 8G Wenge EEE A E E RE E 75 Printing Labels secsscsresesacti t Er E r E E E a e a e bende wedunees 78 Printing on Glossy Paper 2 cece cece cece aeaea a a aaia aiaiai 80 Printingcon Card Stk eserse taeda ideal ee dead 1d Se ae eee ee hele hee ee eee ee 82 4 Phaser 6140 Color Laser Printer User Guide Contents Printing Custom SIZES 6 0 5 t05c isaainasedinasnanendatibdete teak beae a ed se aiaei idesi dines 84 Defining Custom Paper Sizes vasacscndeiaeieeacteheceeakenateeeeaheeiaeneecataeeearnzacenes 84 Printing on Custom size Paper 2 eee eee eee eee eee nee eee teen ee en eeneeeeeeee 86 Printing on Both Sides of the Paper cece cece e cece eee n ene nen ene nee eeeeneeeens 87 Automatic 2 Sided Printing Guidelines
71. color and in black and white The print meter can be reset Stored Document Prints a list of documents stored in the printer s RAM when the Secure Print and Proof Print features are used See also Information Pages on page 25 Phaser 6140 Color Laser Printer 97 User Guide Control Panel Menus Billing Meters Menu Billing meters display the number of processed print jobs on the printer control panel The meters are divided according to the color modes You cannot print the billing meters and you cannot reset them they track the total number of pages printed for the life of the printer The print meter in contrast can be reset and you can print the information as the Print Volume report For details see Checking Page Counts on page 121 Item Contents Total Impression Displays the total number of pages printed Color Impression Displays the total number of pages printed in color Black Impression Displays the total number of pages printed in black and white Grayscale images printed with the composite black setting count as color pages because color consumables are used This is the default setting on most printers See also Checking Print Job Status on page 117 Checking Page Counts on page 121 98 Phaser 6140 Color Laser Printer User Guide Control Panel Menus Admin Menu This section includes information about the following Admin menu sub menus Network Setup Menu on page 99 USB
72. ct the Phaser 6140 printer and then click the Properties button 2 Inthe Paper Output tab of the printer driver from the Paper Size list select Custom Page Size 3 Inthe PostScript Custom Size Settings dialog box select the units of measurement to use for creating the page size and then in the Custom Size Settings section specify the size for the short edge width and the long edge length of the paper Click OK 4 Inthe Printing Preferences dialog box click OK 84 Phaser 6140 Color Laser Printer User Guide Printing To change the saved custom size later in the Paper Output tab click the Edit button below the Paper Size field and make the desired changes in the dialog box Save your changes in all applicable dialog boxes Creating a Custom Paper Size for the PostScript Driver Note This method allows you to create and save a custom paper size under a unique name for use with the PostScript driver You can create as many custom sizes as your printer trays can handle 1 In Windows navigate to your printer directory or list In the Printers and Faxes folder click the File menu and select Server Properties The Print Server Properties dialog box appears 2 Inthe Forms tab select the Create a new form check box In the Form name field type a name for your custom size overwrite the name that appears in the field 4 Inthe Form description section select the units of measurement to use for creating the paper size and then
73. d custom paper auto orientation e Printer specific Options Image Enhancement Draft Mode Skip Blank Pages Halftone Screen Lock Faster B W documents Supply Levels Displays bar graph showing level of toner left in each toner cartridge and the useful life remaining of the Imaging Unit Summary Summarizes the driver selections 72 Phaser 6140 Color Laser Printer User Guide Printing Mac OS X Version 10 3 Driver Drop Down Title Printing Options Copies amp Pages Copies Specifies number of copies and whether to collate Pages All From x to x Layout Pages per Sheet Specifies the number of pages to print on each sheet of paper Layout Direction Specifies the order in which to print the pages when printing multiple pages on one sheet of paper Border Specifies the type and width of boarder to print around each page printed on the sheet of paper Two Sided When selected specifies whether to flip the page on the long edge or the short edge duplex unit required Output Options Save File As PDF PostScript Scheduler Print document Now At time On Hold Priority Urgent High Medium Low Paper Handling Reverse page order Print All Odd Even ColorSync e Color matching e Quartz filter Cover Page e Print cover page When selected prints a cover page before or after the document Cover Page Type Standard Classified Confidential Secret Topsecret U
74. d then remove the jammed paper Jam at Duplexer Open Front Cover Lift Transfer Unit There is a paper misfeed at the duplex unit Press the button to open the front cover and then remove the jammed paper For details see Clearing Jams at the Duplex Unit on page 150 Phaser 6140 Color Laser Printer 129 User Guide Troubleshooting Message Condition Reason Action Jam at Exit Open Front Cover and Remove Paper Paper is jammed inside the printer Open the front cover and remove the paper Jam at Reg Roll Open Front Cover There is a paper misfeed at the registration roller that helps line the paper in the printer path Open the front cover and remove the paper Reseat Paper of Manual Feed Remove and then reseat the paper in the manual feed slot Load Manual Feed Load the correct size paper in the manual feed slot Load Tray XXX The printer has detected a paper size mismatch or no suitable paper is loaded in any of the trays Open the specified tray remove the paper insert paper of the correct size and then close the tray Side Door Open Close Side Door Insert Output to Tray XXX Waiting for side 2 to be set for manual 2 sided printing Set side 2 sheet to the specified tray The side door to the toner is open Close the side door Front Cover Open Close Front Cover The front cover is open Close the front cover Invalid Job Press OK Button Error 016 799
75. ding of fonts to the RAM Disk Optional Features You can purchase equipment for the following features e Duplex unit for automatic 2 sided printing optional for Phaser 6140 N e 250 sheet feeder Tray 2 e Wireless LAN e 512MB 1024 MB memory upgrade See also Printer Specifications on page 153 Enabling Optional Features on page 44 Phaser 6140 Color Laser Printer 23 User Guide Features Power Saver Mode This section includes e Setting the Power Saver Time on page 24 e Exiting Power Saver Mode on page 24 e Starting Power Saver Mode on page 24 The printer is equipped with a Power Saver mode to reduce power consumption when it is left idle for a specified period of time When no print data is received for the duration set in the Power Saver Time 30 minutes is the default the printer enters Power Saver mode Time ranges from 5 minutes to 60 minutes can be specified in one minute increments Power consumption during Power Saver mode is 8 W or less and the time required to exit from Power Saver mode to a print ready status is about 20 seconds Setting the Power Saver Time 1 On the printer control panel press the Menu button 2 Press the Down Arrow button to go to Admin Menu and then press the OK button 3 Arrow down to System Setup and then press OK 4 At Power Saver Time press OK e Do one of the following e Toincrease the amount of time press the Up Arrow button until the desired time is reached maximum is 6
76. document using a specific name then arrow down to the name and press OK e If you selected to retrieve the document using a timestamp you will see Select Document and a time stamp displayed on the control panel menu Press OK Select from the following e To delete the document from memory after printing at Delete after Print press OK e To print the document and keep it in the printer s memory after printing arrow down to Print and Save and then press OK Note Any print jobs stored in the RAM are erased when the printer is switched off or loses power To delete the document without printing it arrow down to Delete and then press OK Set the number of copies to print using Up Arrow or Down Arrow buttons and then press OK to start printing See also Setting Up a Secure Print Job on page 90 Phaser 6140 Color Laser Printer 91 User Guide Printing Storing a Print Job in Memory If you have enough RAM installed in your printer minimum of 512 MB and you have the RAM Disk feature enabled you can store a frequently used print job in the printer s RAM for printing at any time The print job will stay in the printer s memory until it is deleted or the printer is switched off To create a stored print job 1 From the application you are using to print open the Print dialog box 2 Select your Phaser 6140 printer driver either PCL or PostScript and then click the Properties button 3 Inthe Paper Output tab of the print
77. e columns is a wavy white column where there is no color This column of white needs to be centered as closely as possible at 0 Refer to the enlarged illustration on the chart that gives an example of how to determine which number is closest to the center of the white band 2 For each color do one of the following e If zero 0 is the value closest to the middle of the white band you do not need to adjust that color e If zero 0 is not the value closest to the middle of the white band write down the number that is 144 Phaser 6140 Color Laser Printer User Guide 3 Troubleshooting If you need to make any horizontal or vertical adjustments proceed to Entering Color Values on page 145 Entering Color Values Using the printer control panel enter the values that you found in the Color Registration Correction Chart to make adjustments oY ee MS oo 10 11 12 13 14 15 16 17 On the printer control panel press the Menu button Press the Down Arrow button to go to Admin Menu and then press the OK button Arrow down to Maintenance Mode and press OK Arrow down to Adjust Color Regi and press OK Arrow down to Enter Number and press OK For setting the horizontal values arrow down to Fast Scan and press OK Press the Up or Down Arrow button until the required value on the chart is selected then press the Forward Arrow button once to move the cursor to the next value that requires adjustment Wh
78. e European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Note for the Battery Symbol This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive Removal Batteries should only be replaced by a MANUFACTURER approved service facility Phaser 6140 Color Laser Printer 165 User Guide Recycling and Disposal 166 Phaser 6140 Color Laser Printer User Guide Index Numerics 250 sheet feeder clearing paper jams at 149 loading paper in 59 2 sided printing 87 automatic 88 manual 88 2 sided printing binding options 87 2 sided printing guidelines 87 A Admin Menu 99 B billing meters checking 121 Billing Meters Menu 98 C card stock printing from the manual feed slot 83 printing from Tray 1 82 card stock printing guidelines 82 caution symbols 15 CentreWare IS accessing 26 116 accessing help for 117 checking printer status in 116 cleaning imaging unit and laser lens 140 printer exterior 112 printer interior 113 cleaning precautions general 112 color registration 143 adjusting automatically 143 adjusting manually 144 determining values 144 enabling or disabling automatic 143 entering color values 145 printing Color Registration Correction chart 144 Configuration page 25 control panel button functions 21 co
79. e FTP e WSD e SNMP e Email Alerts e CentreWare IS e Bonjour mDNS Host Access List Limits the IP addresses that can access this printer Reset Defaults Resets all network settings back to their factory defaults Adobe Protocol Specifies the PostScript communication protocol to use e Standard e BCP e TBCP e Binary e Auto USB Setup Menu Use this menu to configure the USB port status Item Description Port Status Use to enable or disable the USB port status This port must be enabled for you to print to a USB connected printer e Enable e Disable Adobe Protocol Specifies the PostScript communication protocol to use e Standard e BCP e TBCP e Binary e Auto 100 Phaser 6140 Color Laser Printer User Guide Control Panel Menus System Setup Menu Use this menu to configure the printer s general operation settings For example time to power saver mode alarm settings etc Item Description PowerSaver Time Specifies the length of time from 5 to 60 minutes that the printer is idle before going into Power Saver mode For details on setting the Power Saver Time see Setting the Power Saver Time on page 24 Audio Tones Specifies whether an alarm sounds when one of the following printer errors or actions occurs These are set to Off by default The volume cannot be adjusted e Control Panel e Invalid Key e Machine Ready e Job Complete e Fault Tone e Alert To
80. e Items 0 6 cece cence nee e nee e ene en ee eeneennaes 114 When to Order Supplies 0 ccc cence een tenn eee e nent en eneeen eens 114 Recycling Supplies 0 0 2 0 ccc ccc cence enn eee eee nee e nee e ene eee ee eeeneeennes 115 Phaser 6140 Color Laser Printer 5 User Guide Contents Managing the Printe siicccscnsnesinamvecn peran a Ga dedwaau aa dindediaatawi ii e ETEN 116 Managing the Printer with CentreWare IS 0 ccc cece ence ene e ene eennes 116 Checking Printer Status with PrintingScout cece ccc cee eee eee een neeennes 117 Checking Printer Status via Email essen cece eee eee eee e nee e cence eeeennes 118 Checking Page Counts cece ccc cee cece e ence ene nen e nee eee eee E E 121 Viewing the Billing Meter 20 0 cece e een n tenet en eneeeeeenes 121 Printing the Print Volume Report 0 c ccc ccc eee cence nee tenn ee ne ennees 121 Moving The PHNCR aicinunacniintelnidad se 1h odes ete i edd thdadide deed beens eet tede dont owe conte s 123 7 Troubleshooting Troubleshooting Overview 0 cc ccc ccc ce eee cece ne een n cnet e a iaaa E aa a e ia KAA 126 Error and Status Messages cece ccc ec ec etee ce en ee eee ene n teen ene e ne eneees 126 PrintingScOut Alerts eneee ee asaaie aneaieouainaediensevee da cash E EAEE ETO aE AE 126 Online Support Assistant 0 eee een een eee renro rererere rrn 126 Information Pages
81. e power to the printer Is the power cord connected to a power outlet with the correct voltage Connect the printer exclusively to a power outlet with a suitable voltage and current rating For details see Electrical Specifications on page 156 Is the printer connected to an uninterruptable power supply Turn off the power to the printer and then connect the power cord to a suitable power outlet Is the printer connected to a power strip shared with other high power devices Connect the printer to a power strip that is not shared with other high power devices Cannot print Is the light of the Ready indicator off If so this printer is in Power Saver mode or in the menu setting mode For details see Control Panel on page 21 Is there a message displayed on the control panel Read the message and follow the instructions to correct the problem For details see Control Panel Messages on page 128 132 Phaser 6140 Color Laser Printer User Guide Troubleshooting Symptom Reason Action Print job sent but the light of the Ready indicator is not blinking or on Is the interface cable Ethernet or USB disconnected Turn off the power and check the connection of the interface cable Is the protocol configured Check the port status of the interface Make sure the protocol settings are correctly configured in CentreWare IS For details see the online help for CentreWare IS Is the compute
82. e time To print high quality use high quality paper intended for laser printers Do not remove or add paper to the 250 sheet feeder during printing or if there is still paper in the tray Doing so may cause a paper jam Remove the paper align it with the new paper and insert both into the tray together Do not put any objects other than paper on the tray Also do not push or force down the tray Always load paper short edge feed first Caution Do not remove the tray during printing because it may cause a paper jam To load paper in the 250 sheet feeder 1 Gently pull the paper tray out of the printer 6140 014 2 Open the output tray to hold the printed sheets Phaser 6140 Color Laser Printer 59 User Guide Printing 3 Slide the paper width guides to the edge of the tray The width guides should be fully extended as shown see picture below 6140 013 4 Squeeze the green tab on the length guide and then slide the tray until the arrow lines up with the appropriate paper size The guide clicks into place 6140 015 5 Before loading the print media flex the sheets back and forth and then fan them Straighten the edges of the stack on a level surface 6140 008 6 Place the print media into the tray with the print side faceup Note Do not exceed the maximum fill line in the tray Overfilling the tray may cause paper jams 60 Phaser 6140 Color Laser Printer User
83. ee Safety on page 9 The printer with Tray 1 and consumables but without the optional duplex unit or 250 sheet feeder weighs 18 6 kg 41 lb Configured with the optional duplex unit and 250 sheet feeder the printer weighs 24 2 kg 53 24 lb Before moving the printer do the following 1 Turn the printer off and disconnect the power cord and other cables from the back of the printer Warning To prevent electric shock never touch the power plug with wet hands When removing the power cord make sure that you pull the plug and not the cord Pulling the cord can damage it which can lead to fire or electrical shock Wait for the printer to cool down about 40 minutes Remove any paper or other media from the output tray and return the paper stopper to its original non extended position Remove Tray 1 and set it aside Note If the printer is to be moved over a long distance the toner cartridges should be removed to prevent toner from spilling and the printer should be packed inside a box If your printer configuration includes the 250 sheet feeder remove it and its lower feeder unit by lifting the printer off it Warning If the optional 250 sheet feeder has been installed uninstall it before moving the printer If these are not fixed securely to the printer they may fall to the ground and cause injuries For details on how to uninstall the options refer to the instruction sheet that is bundled with each option Warni
84. een 5 and 128 in increments of 1 The default is 60 Quantity Specifies the number of copies to print You can specify a value between 1 to 999 The default is 1 Image Enhance Selects whether to perform image enhancement The image enhancement feature makes the boundary line between black and white smoother to decrease jags and enhance the visual appearance e On default e Off Hex Dump Specifies whether to print the data sent from a computer in the ASCII code corresponding to the hexadecimal notation format in order to check the data contents e Enable e Disable default Draft Mode Specifies whether to print in draft mode e Enable e Disable default Line Termination Allows the administrator to manually configure what line endings will be used when printing PCL or text files e Off Line termination commands are not added e Add LF The Line Feed command is added e Add CR The Carriage Return command is added e CR XX The Line Feed and Carriage Return commands are both added Default Color Specifies the default color mode e Black default e Color Phaser 6140 Color Laser Printer 105 User Guide Control Panel Menus PostScript Setup Menu Use this menu to configure settings for the PostScript driver The printer s PS driver is used for applications requiring PostScript For PS driver options see Printing Options for Windows PostScript Driver on page 66 and Printing
85. el Menus Tray Settings Menu Use this menu to configure settings for each of the printer s paper trays Notes e When the size or type of paper loaded in the trays is different from the setting the print quality may be reduced or the paper may jam in the printer Specify the correct paper type and size e When the optional 250 sheet feeder Tray 2 is installed if the Paper Tray setting in the PCL driver is set to Auto Select the tray used for printing will be the one set up at the printer control panel in the PCL Setup menu For details see Printing Options for Windows PCL Driver on page 68 If the Paper Tray setting in the PostScript driver is set to Auto Select the tray used for printing will be the one set up at the printer control panel in the PostScript Setup menu For details see Printing Options for Windows PostScript Driver on page 66 e When the paper size and type setting for each tray is the same if the paper runs out in the specified tray printing continues by changing to the other tray if it is installed Tray 1 Settings Menu Item Contents Paper Type Specifies the type of paper loaded in the tray Paper Size Specifies the paper size and orientation of the paper in the tray e Letter e US Folio e Legal e Executive e Monarch Env Use this setting for feeding Monarch envelopes short edge first e Monarch Env L Use this setting for feeding Monarch envelopes long edge first e DL Env Use this setting
86. em to other print jobs For instructions refer to the online help click the Help button in the printer driver dialog box Phaser 6140 Color Laser Printer 65 User Guide Printing Printing Options for Windows PostScript Driver For detailed information on using the printer driver options click the Help button in the printer driver dialog boxes to access the driver online help Note For optional printer features to be available in the printer driver dialogs the optional features must be installed and enabled If you have not enabled your installed optional features see Enabling Optional Features on page 44 Driver Tab Printing Option Paper Output e Job Type Specifies the type of print job Normal Print Secure Print Proof Print Secure and Proof print available with extra RAM memory only e 2 Sided Print 1 Sided Print Flip on long edge Flip on short edge e Paper Size Specifies the size of the paper to print on including specifying a custom paper size e Paper Tray Specifies which paper tray to print to when the Paper Tray setting in the PostScript printer driver is set to Auto Select e Paper Type Specifies the type of paper in the tray e Image Orientation Portrait or Landscape e Output Color Color or Black and White e Saved Settings Enables you to save the current settings under a specific name so that they can be used repeatedly Also enables you to load and edit a set of saved settings e Printer Status butt
87. en the horizontal adjustments are complete press OK Print the chart again to check the values press the Back Arrow button press the Up Arrow button to select Color Regi Chart and then press OK to print the chart The values you just changed should be shown as the new 0 point If 0 is not displayed next to the straight lines examine the chart and determine additional correction values Beginning with step 7 repeat the steps to continue making adjustments until 0 is next to the straight lines The color registration adjustment is complete when the straightest Y M and C lines are next to the 0 line When satisfied that the horizontal adjustment is complete press the Menu button to return to the main Menu screen For setting the vertical values repeat steps 1 through 5 and then at Slow Scan press OK Press the Up or Down Arrow button until the required value on the chart is selected then press the Forward Arrow button once to move the cursor to the next value that requires adjustment When the adjustments are complete press OK Repeat step 9 to print and check the values If the columns of white are not centered on O as much as possible look at the chart and determine the new correction values Beginning with step 7 repeat the steps to continue making adjustments until 0 is next to the column of white on the printed chart The color registration adjustment is complete when the columns of white are centered as much as possible on 0 W
88. ently used data in the printer you can print the data with just an operation from the printer and without sending the data from the computer repeatedly Setting Up a Secure Print Job You set up Secure Print print jobs in the printer driver at your computer Both the PCL and PostScript drivers can be used for Secure Print After setup you print the job from the printer s control panel 1 From the application you are using to print open the Print dialog box for example from the File menu select Print 2 Select your Phaser 6140 printer PostScript or PCL printer driver and then click the Properties button 3 Inthe Paper Output tab of the printer driver Properties dialog box do the following a From the Job Type list select Secure Print b If you are using the PostScript driver click the Setup button If you are using the PCL driver click the Setting button c Inthe Secure Print dialog box type your name 8 character limit in the Username field and then enter a numeric password numbers only in the Password field d At the Retrieve Document Name field do one of the following e If you want to use a specific document name to access the document from the printer control panel at the time of printing select Enter Document Name In the Document Name field type the name of the document as you want it to appear on the printer control panel 12 character limit 90 Phaser 6140 Color Laser Printer User Guide Printing e
89. equently Long periods of storage in extreme conditions can cause labels to curl and jam in the printer 78 Phaser 6140 Color Laser Printer User Guide Printing Printing Labels from Tray 1 1 Gently pull out the paper tray and slide open the paper guides then open the output tray to hold the printed labels For details see Loading Paper in Tray 1 on page 55 2 Fan the labels to release sheets that are stuck together 3 Insert the labels with the side to be printed faceup and with the top of the sheets entering first into the tray Do not load more than 25 sheets 4 Adjust the paper guides to fit the sheets 6140 018 5 Inthe application you are using to print the labels open the Print dialog box and then click the Properties or Preferences button 6 Inthe Paper Output tab of the printer driver do the following a From the Paper Tray list select Tray 1 b From the Paper Size list select the label sheet size c From the Paper Type list select Labels 7 Click OK and then in the Print dialog box click OK or Print to start printing Printing Labels from the Manual Feed Slot 1 Slide the paper guides of the manual feed slot to fit the label sheet and then open the printer s output tray For details see Loading Paper in the Manual Feed Slot on page 57 2 With the top of the sheet toward the printer slowly insert one label sheet facedown into the manual feel slot until it stops Ensure that the sheet is entered st
90. er driver Properties dialog box do the following a From the Job Type list select Secure Print The Setup or Setting button becomes enabled b Click the Setup or Setting button c Inthe Username field of the Secure Print dialog box type the username you want to associate with this print job 8 character limit d You can enter a numeric password in the Password field or to make this job available to anyone leave the password field empty e At the Retrieve Document Name field select Enter Document Name In the Document Name field type the name of the document as you want it to appear on the printer control panel 12 character limit f Click OK 4 Select any other desired printing options including paper tray paper type and paper size and then click OK 5 In the Print dialog box click OK or Print See also Enabling Optional Features on page 44 Printing a Stored Job Bow wW gt 92 At the printer control panel press the Back Arrow button to access the Walk Up printing menu At Secure Print press the OK button Arrow to the username associated with the stored document you want to print and then press OK If a password was set for this stored job and you know what it is follow step 4 in Printing a Secure Print Job on page 91 Arrow down to the document name the one entered in the Document Name field of the Secure Print dialog box and then press OK Arrow down to Print and Save and press OK Note
91. er the printer is turned on e 15 85 RH at 28 C 82 F Elevation e For optimum performance use the printer at elevations below 3 000 m 11 480 ft Phaser 6140 Color Laser Printer 155 User Guide Printer Specifications Electrical Specifications Power Source e 110 127 V 50 60 Hz 11 A or less e 220 240 V 50 60 Hz 5 A or less Power Consumption AC 110 127 V 220 240 V e Power Saver Mode Sleep Mode 8 W or less e Standby Mode 50 W or less fuser on e Continuous color printing 280 W or less e Continuous monochrome printing 280 W or less This printer does not consume electric power when the power switch is turned off even if the printer is connected to an AC outlet e ENERGY STAR qualified printer e Default time to Power Saver is 30 minutes 156 Phaser 6140 Color Laser Printer User Guide Printer Specifications Performance Specifications Item Specification Warm up time Power on 30 seconds or less Recovery from Power Saver mode 25 seconds or less assume temperature of 22 C 71 6 F Continuous print speed Color 18 ppm Black amp White 20 ppm Note Print speed may decrease due to paper type size and printing conditions or image quality adjustment Duplex print speed Color 18 ppm Letter 17 ppm A4 Phaser 6140 ND configuration only Black amp White 21 ppm letter 20 ppm A4 Resolution Standard 600 x 600 dpi x 1 bit Enhanced 600 x 600 dpi x 4 bit PostScript
92. es usable in the Manual Feed Slot see Usable Paper on page 52 To avoid problems during printing make sure of the following points Use several sheets of the media only when adjusting the paper width guides Holding the media on both sides slowly and evenly insert the media into the printer If the media looks skewed after the printer pulls it in gently remove the media and reseat it Then press the OK button or wait for the automatic calibration to start Phaser 6140 Color Laser Printer 57 User Guide Printing To load paper in the manual feed slot 1 Slide the paper guides of the manual feed slot to fit the media you are using 6140 011 6140 007 2 Open the output tray to hold the printed sheets 3 Place the print media into the slot with the print side facedown and the top of the sheet entering the printer first Note You can insert paper during the printer s ready mode or sleep mode The printer automatically detects the paper and holds it while it waits for a print job to be sent 6 6140 012 58 Phaser 6140 Color Laser Printer User Guide Printing Loading Paper in the 250 Sheet Feeder Tray 2 You can use the 250 sheet feeder for the following types of media Plain paper Letterhead Prepunched Colored paper For supported paper sizes and weights see Usable Paper on page 52 To avoid problems during printing make sure of the following points Do not load different types of paper at the sam
93. etworkInfo Note Describe the SetMsgAddr command before the NetworkInfo command If they are written in reverse the information retrieved by the NetworkInfo command and the result of executing the SetMsgAddr command may differ 120 Phaser 6140 Color Laser Printer User Guide Maintenance Checking Page Counts This section includes e Viewing the Billing Meter on page 121 e Printing the Print Volume Report on page 121 You can check the total number of printed pages at the printer control panel on the Configuration page and in CentreWare IS Three meters are available Total Impressions Color Impressions and Black Impressions The billing meter counts the number of pages printed properly Single side print including N up is counted as one impression and 2 sided print including N up is counted as two During 2 sided printing if an error occurs after one side is printed properly it is counted as one When printing color data that has been converted using an ICC profile on an application with the Color Auto setting the data is printed in color even if it seems to be black and white data on the monitor In that case the number of Color Impressions is increased Note Grayscale images printed with the composite black setting count as color pages because color consumables are used This is the default setting on most printers When doing automatic 2 sided printing a blank page may be inserted automatically depending on the se
94. for feeding DL envelopes short edge first e DLEnv L Use this setting for feeding DL envelopes long edge first e C5 Env e 10 Env e New Custom Size Use to preset the custom size of paper loaded into the tray so that if you print from the printer driver but have Auto Select set in the driver s Paper Tray field the job will print without your intervention The printer will compare the size set in the driver with the sizes set for its trays and use the tray in which it finds the correct size paper e A4 e A5 e BS For measurements see Usable Paper on page 52 108 Phaser 6140 Color Laser Printer User Guide Menu Item Control Panel Menus Contents Display Popup Displays a message that prompts you to set the paper size and type every time you load paper in the tray e On A message prompts the user to set the paper size and type e Off default No message is displayed 250 Sheet Feeder Tray 2 Settings Menu Item Contents Paper Type Paper Size Specifies the type of paper loaded in the tray e Plain e Letterhead e Prepunched e Colored Paper Specifies the paper size and orientation of the paper in the tray e Letter e US Folio e Legal e Executive e New Custom Size e A4 e A5 e BS Display Popup Displays a message that prompts you to set the paper size and type every time you load paper in the tray e On A message prompts the user to set the paper size and
95. g In the Layout tab click the Booklet Poster Mixed Document Rotation button and select Portrait amp Landscape For envelopes from the Image Rotation 180deqg list and then click OK 5 Click OK and then in the Print dialog box click OK or Print to start printing Printing Labels This section includes e Label Printing Guidelines on page 78 e Printing Labels from Tray 1 on page 79 e Printing Labels from the Manual Feed Slot on page 79 To order paper or other specialty media contact your local reseller or go to the Xerox Supplies website at www xerox com office 61 40supplies Label Printing Guidelines Note Labels can be printed from Tray 1 and from the manual feed slot e Do not use vinyl labels e Print only on one side of the sheet of labels Use full sheet labels only Caution Do not use any sheet where labels are missing it may damage the printer e Donot use labels that are perforated have backing sheets that have partially peeled away or that have parts of the labels already removed e Store unused labels flat in their original packaging Leave the sheets of labels inside the original packaging until ready to use Return any unused sheets of labels to the original packaging and reseal it e Do not store label sheets in extremely dry or humid conditions or extremely hot or cold conditions Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer e Rotate stock fr
96. gain Replenish paper only when all the sheets of the loaded paper are used up Unusual noises The printer is not level Reposition the printer on a flat stable surface The paper tray is not inserted properly Push the paper tray completely into the printer There is a foreign object inside the printer Turn off the printer and remove the foreign object Refer to the Xerox Support website www xerox com office 6140support for assistance 134 Phaser 6140 Color Laser Printer User Guide Print Quality Problems Troubleshooting When the print quality is poor select the closest symptom from the following table and see the corresponding solution to correct the problem You can also print a demo page to more precisely determine the print quality problem For details see Information Pages on page 126 If the print quality does not improve after carrying out the appropriate action contact Xerox Customer Support or your reseller Note To enhance print quality toner cartridges for many models of equipment have been designed to cease functioning at a predetermined point Symptom Cause Solution Faded printouts multiple colors faded The toner cartridges are not Xerox toner cartridges Verify that the toner cartridges CMYK meet specifications and replace them if necessary The paper being used is outside the recommended specification range Replace the media with a recommend size
97. gistration correction e Color Regi Chart Prints the color registration chart used to check for correct color registration e Enter Number Use to select and correct color registration numbers Fast Scan 1 For setting horizontal color registration or Slow Scan 2 for setting vertical color registration Clear Developer Resolves print quality defects associated with charge problems after high coverage print jobs Toner Refresh Resolves print quality defects associated with charge problems after low coverage jobs Phaser 6140 Color Laser Printer 103 User Guide Control Panel Menus Item Description Drum Refresh Helps improve imaging unit performance after overexposure to light Init Print Meter Initialize Print Meter Resets the Print Meter Initialize NVM Resets the settings in the nonvolatile memory NVM except for the network settings to their defaults NVM is memory that stores the printer settings even after the power is turned off After selecting this option and restarting the printer all the menu parameters are reset to their default values Notes e You cannot set this during printing e After changing this setting turn off the printer and then turn it on again to activate the change Clear Storage Deletes documents stored in the printer s RAM Reset Fuser Resets the fuser life counter to the starting point 0 PCL Setup Menu Use this menu to configure se
98. hecking the Printer s Status 1 In CentreWare IS click the Status button or if you are in a different tab click the Status tab The printer s general status includes e The type size and amount empty or full of paper in each tray e The printer s ready for printing status e The frequency with which the printer status information is refreshed 116 Phaser 6140 Color Laser Printer User Guide Maintenance e The total page count of printed pages 2 To check the printer s supplies status in the Status tab click the Supplies button The printer s supplies status includes e The amount remaining in each toner cartridge e The percentage remaining of the imaging unit s life Checking Print Job Status CentreWare IS keeps a log of current print jobs including the name of the document the person who submitted the print job the job status and more You can also get a list of all print jobs 1 To view the status of print jobs sent to the printer in CentreWare IS click the Jobs button or Jobs tab if you are in another tab of CentreWare IS 2 To view a job history list in the Jobs tab in the navigation pane on the left of the page expand the History List link and then click Job History Using Online Help For details about settings in CentreWare IS click the Help button For other support information click the Support button or tab Checking Printer Status with PrintingScout Note PrintingScout is
99. hen finished press the Menu button to return to the main menu Phaser 6140 Color Laser Printer 145 User Guide Troubleshooting Paper Jams This section includes e Preventing Paper Jams on page 146 e Clearing Paper Jams on page 147 Preventing Paper Jams To reduce the occurrence of paper jams follow the guidelines and instructions in Supported Paper and Media on page 50 It includes paper usage guidelines and instructions for properly loading paper in the trays To prevent paper and other media misfeeds and printer jams keep in mind the following guidelines e Make sure that the paper used matches the printer s specifications for each tray e Media should lie flat especially on the leading edge e The printer is on a hard flat level surface e Store paper and other media in a dry location away from moisture and humidity e Always adjust the media guides in Tray 1 after inserting the media A guide that is not properly adjusted can cause poor print quality media misfeeds and printer damage e Avoid using media that is folded wrinkled or excessively curled e Avoid double feeding remove the media and fan the sheets they may be sticking together e Donot load more than one type size weight of media in a tray at the same time e Do not overfill the trays e Do not allow the output tray to overfill misfeeding may occur if you allow too many sheets of media to accumulate at one time Warning When removing jammed pa
100. hnical support 27 video tutorials 27 IP address about 34 assigning to printer 34 assigning to printer automatically 35 assigning to printer manually 35 changing using CentreWare IS 36 finding the printer s 37 L label printing guidelines 78 labels printing from the manual feed slot 79 printing from Tray 1 79 laser safety 10 Linux printer driver 38 loading paper 55 168 Phaser 6140 Color Laser Printer User Guide M Macintosh printer driver 38 Maintenance Mode Menu 103 maintenance safety 14 manual feed slot clearing paper jams at 148 loading paper in 57 printing card stock from 83 printing envelopes from 77 printing glossy paper from 81 printing labels from 79 material safety data sheets 162 menu lock 107 Menu Map printing 25 menus Admin 99 Billing Meters 98 Control Panel lock 107 Information Pages 97 Maintenance Mode 103 navigating in printer control panel 96 Network Setup 99 PCL Setup 104 PostScript Setup 106 System Setup 101 Tray Settings 108 USB Setup 100 N Network Mask address 35 network settings configuring 34 Network Setup Menu 99 O Online Support Assistant 126 operating environment 155 operating system requirements 38 operational safety 12 operational safety guidelines 12 optional printer features 23 ozone release safety 12 P page counts checking from the control panel 121 checking in CentreWare IS 116 checking printer totals
101. ide the duplex unit or transfer belt unit 5 Close the duplex unit and then close the printer cover Note If you need to remove the entire duplex unit for some reason after opening the printer s front cover press the front cover release button again to release the duplex unit Phaser 6140 Color Laser Printer 151 User Guide Troubleshooting 152 Phaser 6140 Color Laser Printer User Guide Printer Specifications This chapter includes e Physical Specifications on page 154 e Environmental Specifications on page 155 e Electrical Specifications on page 156 e Performance Specifications on page 157 Phaser 6140 Color Laser Printer 153 User Guide Printer Specifications Physical Specifications Weights and Dimensions Part Specifications Printer Width 400 mm 15 8 in Depth 457 mm 18 0 in Height 415 4 mm 16 3 in Weight 18 4 kg 40 57 lb 250 Sheet Feeder optional Width 400 mm 15 8 in Depth 457 mm 18 in Height 108 mm 4 2 in Weight 4 2 kg 9 26 lb Duplex Unit optional Width 326 5 mm 12 9 in Depth 310 mm 12 2 in Height 153 5 mm 6 1 in Weight 1 2 Kg 2 65 lb 154 Phaser 6140 Color Laser Printer User Guide Printer Specifications Environmental Specifications Temperature e 10 32 C 50 90 F Relative Humidity Note Under extreme environment conditions such as 10 C and 85 RH defects can occur due to condensation approximately 30 minutes aft
102. ied 32 Choosing a Connection Method 4 lt 4 4isccd0scisdadedacecehedhenecenkeennacnbeensaennnents 32 Connecting via a Network 20 cece eee cece een e nee e teen eee e nn eeneeenees 32 Connecting via USB 2 1 ec een ene eect ence ene e eee e ne eneeneeenees 33 Configuring Network Settings uuusssnunnssrununnrerrrrsrerrrnrrrrrrrrrrrrrr errr n to 34 About TCP IP and IP Addresses 2 cece cece cece nce e ence tence tence eeneeeeeeeneeees 34 Assigning the Printer s IP Address cece cece cence cece eect ence eeeeeeceeeneeees 34 Finding Your Printer s IP Address 5 559 sate boos Ae ek ge bees eee beeen eee ees cues eee 37 Installing the Printer Drivers 0 cee cece cece eee tee ene n ene ene e ence ee eneeeeennes 38 Operating System Requirements 0 cece cece ence eee eee e nee n een eeee teenies 38 Available Drives s cc xnaniaytdosoundan i TOTEE ne sag eae ENO E EEEE 38 Installing the Printer Drivers for Windows 20 e cece cence eee eee ence een en een eens 39 Installing the Printer Driver for Macintosh OS X 0 cece cece cece tee e nee nen ence eneens 39 Adding the Printer for Macintosh cece cece eee e nen e nent nent en eeneneeaee 40 Installing Printing Scout x yn in ar mre genders tang uduen gu eAgu tenants a a i e sey ebeseeabe ear 43 Enabling Optional Features 2 0 cece ccc ene een cette teen ene eee eeneeeeennes 44 Enabling
103. ies button and then in the Paper Output tab select Custom Page Size from the Paper Size list In the PostScript Custom Size Settings dialog box leave the settings as is or change them if needed to match the paper you are printing on and then click OK 4 Inthe Paper Output tab do the following a From the Paper Type list select the paper type b From the Paper Tray list select the tray to print from 5 Select any other desired options and then click OK 6 In the Print dialog box click OK or Print to start printing Printing on Custom size Paper Using the PCL Driver 1 Load the custom size paper in the tray you want to use For details see Loading Paper on page 55 2 Inthe application you are printing from open the Print dialog box and select the Phaser 6140 PCL driver 3 Click the Properties button 4 Inthe Paper Output tab do the following a From the Paper Size list select the name of a custom size you created b From the Paper Type list select the paper type c From the Paper Tray list select the tray to print to 5 Select any other desired options and then click OK 6 Inthe Print dialog box click OK or Print to start printing 86 Phaser 6140 Color Laser Printer User Guide Printing Printing on Both Sides of the Paper This section includes e Automatic 2 Sided Printing Guidelines on page 87 e Binding Edge Options on page 87 e Automatic 2 Sided Printing on page 88 e Manual 2 Sided Printing
104. ifies the tray to print all pages from Auto Select Manual Feed Slot Tray 1 Tray 2 only if installed e First page from Specifies the tray from which to print the first page e Remaining from Specifies the tray from which to print the remaining pages Cover Page e Print Cover Page None Before document After document When an option other than None is selected a cover page prints e Cover Page Type Classified Confidential Secret Standard Topsecret Unclassified e Billing Info A field in which you can specify billing information to print on the cover page Scheduler e Print Document Now At time On Hold e Priority Urgent High Medium Low Job Type Specifies the type of print job Normal Print Secure Print Proof Print Secure and Proof print available with extra RAM memory only Job Control e Account Mode User Administrator e User Settings Specifies account settings such as name and password Phaser 6140 Color Laser Printer 71 User Guide Printing Driver Drop Down Title Printing Options Printer Features e Print Quality Color Specifies output color image quality brightness color correction method halftone screen settings and adjust color balance e Color Adjustment Specifies RGB color adjustment settings e Color Balance C M Y K Specifies amount of color to use e Media Handling Specifies manual feed slot orientation paper type size mismatch setting an
105. ill be available as an option in the Print dialog box of most applications when you select the Phaser 6140 PCL driver in the application s Print dialog box The custom size will also be available in the PCL driver s Paper Size field in the Paper Output tab Phaser 6140 Color Laser Printer 85 User Guide Printing Printing on Custom size Paper This section includes the following e Printing on Custom size Paper Using the PostScript Driver on page 86 e Printing on Custom size Paper Using the PCL Driver on page 86 Note When setting the paper size in the printer driver and control panel be sure to specify the same size as the actual paper used Setting the wrong size for printing can cause a printer error This is especially true if you configure a bigger size when using a narrow width paper Printing on Custom size Paper Using the PostScript Driver 1 Load the custom size paper in the tray you want to use For details see Loading Paper on page 55 2 Inthe application you are printing from open the Print dialog box and select the Phaser 6140 PostScript driver 3 Do one of the following e To print using a custom size you saved under a unique name in the Print dialog box select the custom paper size name from the dialog box size menu or list Click the Properties button and skip to step 4 e To print using the driver s Custom Page Size defined in the PostScript driver s properties in the Print dialog box click the Propert
106. ing any options you purchased See the following measurements The recommended minimal spacing for the printer is Overhead Clearance 200 mm 7 9 in above the printer for clearance when opening the front door Height Requirement e Printer 415 mm 16 3 in e With 250 sheet feeder add 108 mm 4 25 in Other Clearances e 100 mm 3 9 in behind the printer e 600 mm 23 6 in in front of the printer e 100 mm 3 9 in on the left side of the printer e 250mm 9 8 in on the right side of the printer 4 After positioning the printer you are ready to connect it to the power source and computer or network Go to the next section Connecting the Printer on page 32 Phaser 6140 Color Laser Printer 31 User Guide Installation and Setup Connecting the Printer This section includes Choosing a Connection Method on page 32 Connecting via a Network on page 32 Connecting via USB on page 33 Choosing a Connection Method The printer can be connected to your computer via a USB cable or an Ethernet cable The method you choose depends on whether or not your computer is connected to a network A USB connection is a direct connection is not used for networking and is the easiest to set up An Ethernet connection is used for networking There are many ways that printers and computers can be connected on a network so if you are going to use a network connection you will need to know how your computer is connected to your network for
107. ing problems occur use a different brand of envelope made specifically for laser printers Caution Never use envelopes with windows or metal clasps because they can damage the printer Damage caused by using unsupported envelopes is not covered under the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 6140 Color Laser Printer 75 User Guide Printing Printing Envelopes from Tray 1 To load envelopes 1 oe SR o ga Oy Ur 12 76 Gently pull out the paper tray and then open the output tray to hold the printed envelopes For details see Loading Paper in Tray 1 on page 55 Slide the paper guides to the edge of the tray Insert the envelopes with the flaps closed and the side to be printed faceup You can load envelopes up to the maximum fill line in the tray Note You cannot print on the reverse side of the envelope Envelopes can get wrinkled or the print quality can be reduced depending on the envelope type used 6140 016 Slide the media guides so they rest lightly against the edges of the envelopes Insert the tray back into the printer until it stops On the printer control panel press the Menu button to display the Menu screen Press the Down Arrow button to go to Tray Settings and then press the OK button At Tray 1
108. inter driver s online help for the Layout tab Advanced Image Options Enables you to set print resolution image color management and method used True Type font configuration and image magnification or reduction percentage for printed images Document Options Enables you to set PostScript print speed True Type font download method PostScript error reporting page orientation for the printer s manual feed slot various color settings order of pages printed etc Help button Opens the printer driver s online help for the Advanced tab Set Features to Default button Returns all of the Advanced tab settings to their defaults Phaser 6140 Color Laser Printer 67 User Guide Printing Printing Options for Windows PCL Driver For detailed information on using the printer driver options click the Help button in the printer driver dialog boxes to access the online help Note For optional printer features to be available in the printer driver dialogs the optional features must be installed and enabled If you have not enabled your installed optional features see Enabling Optional Features on page 44 Driver Tab Printing Option Paper Output Job Type Specifies the type of print job Normal Print Secure Print Proof Print Secure and Proof print available with extra RAM memory only 2 Sided Print 1 Sided Print Flip on long edge Flip on short edge Paper Size Specifies the size of the paper to
109. ithout the pound sign are ignored e Write one command on each line and separate each command and parameter with a space or a tab When the same command is written two or more times in one e mail the second and subsequent commands are ignored Command Parameter Description Password Password Use this command at the top of the email when a password for read only or full access is set You can omit this command when the password is not set NetworkInfo Set this when you want to check information on the network settings list Status Set this when you want to check the printer status SetMsgAddr Recipient Email address Use this command to specify the e mail address to which e mail reports are sent to This command can only be used when the full access password is specified by the Password command Example of Commands e When the read only password is ronly for read only and to check the printer status Password ronly Status e When the full access password is admin and to set the recipient e mail address to service xerox com Password admin Phaser 6140 Color Laser Printer 119 User Guide Maintenance SetMsgAddr service xerox com e When the full access password is admin and to set the recipient e mail address to service xerox com then confirm the setting result on the network settings list Password admin SetMsgAddr service xerox com N
110. le for this printer is 100 163 g m 37 60 lb cover e Thick card stock acceptable for this printer is 160 220 g m 60 80 lb cover Test all thick stock to ensure acceptable performance e Donot load card stock of mixed thicknesses in the tray at the same time use only one thicknesses in the tray per print job e Donot use card stocks that are coated or designed for inkjet printers Printing on Card Stock from Tray 1 1 Gently pull out the paper tray and slide open the paper guides then open the output tray to hold the printed sheets For details see Loading Paper in Tray 1 on page 55 N Fan the sheets to release any that are stuck together 3 Insert the card stock into the tray with the side to be printed faceup Note Do not load a stack of card stock higher than 27 6 mm 1 08 in in the tray 4 Inthe application you are printing from open the Print dialog box and select the Phaser 6140 printer if you have both the PCL and the PostScript drivers installed you can use either one Click the Properties button nw In the Paper Output tab do the following a From the Paper Size list select the size of the card stock b From the Paper Type list select either Thin Card Stock or Thick Card Stock as appropriate c From the Paper Tray list select Tray 1 7 Click OK and then in the Print dialog box click OK or Print to start printing 82 Phaser 6140 Color Laser Printer User Guide Printing Printing on Ca
111. lect No Authentication in the Authentication Type field e If authentication is required complete the fields as needed 10 In the Email Server Setup Required to receive Email section enter the appropriate information in the fields as needed 11 In the Email Filter Filters Email Received by the device section enter the email addresses of the users who are permitted to send email to the printer If no address is specified here the printer can receive email from all users 12 In the Email Password Password for remote status section to set the password for access to the printer both read only and read write enter a password in the Password field and then enter it in the Re enter Password field 118 Phaser 6140 Color Laser Printer User Guide Maintenance 13 Click the Save Changes button 14 In the navigation pane on the left side of the page click Port Enabling and then select the check boxes for the ports to enable Be sure to enable at least the Enable Mail Alerts port 15 Click the Save Changes button Commands That Can be Used in Email Text Notes e You can specify any title for the email when checking the printer status or changing the printer settings e Use the commands described in the next section to create the text of the email Use each command according to the following rules e Prefix all commands with the pound sign and specify the Password command at the top of the email e Command lines w
112. llowing safety symbols are marked on the printer Symbol Description Warning or Caution Ignoring this warning could cause serious injury or even death Ignoring this caution could cause injury or damage to the property Hot surface on or in the printer Use caution to avoid personal injury Do not touch components with this symbol as personal injury could result Do not expose the item to light A ee Do not burn It may take 40 minutes for the fuser to cool down A Etar A D 00 40 6140 040 Phaser 6140 Color Laser Printer 15 User Guide Safety 16 Phaser 6140 Color Laser Printer User Guide Features This chapter includes Main Components and Their Functions on page 18 Configurations and Options on page 22 Power Saver Mode on page 24 Information Pages on page 25 CentreWare Internet Services on page 26 More Information on page 27 Phaser 6140 Color Laser Printer User Guide 17 Features Main Components and Their Functions This section includes Front View on page 18 Rear View on page 19 Internal Components on page 20 Control Panel on page 21 Front View 6140 001 Phaser 6140 printer with optional 250 sheet feeder 1 18 2 3 4 5 6 7 8 Control panel Front cover Button for opening the front cover and for releasing the duplex unit Manual feed slot Paper tray Tray 1 if optional 250 sheet feeder is installed Op
113. n Menu and then press the OK button Arrow down to Maintenance Mode and press OK Arrow down to Auto Regi Adj and press OK Ua D ad Do one of the following e To enable the feature at On press OK e To disable the feature arrow down to Off and press OK 6 Press Menu to return to the main menu Performing an Automatic Color Registration Adjustment Use the following procedure to perform automatic color registration adjustment Note An automatic color registration adjustment is performed every time a new toner cartridge is installed On the printer control panel press the Menu button Press the Down Arrow button to go to Admin Menu and then press the OK button Arrow down to Maintenance Mode and press OK Arrow down to Adjust Color Regi and press OK At Auto Adjust press OK At Are you sure press OK to begin the calibration Or Ui N a When the adjustment is complete the printer control panel reads Ready Phaser 6140 Color Laser Printer 143 User Guide Troubleshooting Performing a Manual Color Registration Adjustment You can fine tune color registration by performing a manual adjustment Manual color registration adjustment is a three step process 1 Printing the Color Registration Correction Chart on page 144 2 Determining the Color Registration Values on page 144 3 Entering Color Values on page 145 Printing the Color Registration Correction Chart On the printer control panel press the Menu button
114. n eee eens 154 Weights and Dimensions 0 0 ccc ccc cence ence e tence etn n teen eee teneennes 154 Environmental Specifications 0 ccc eee enn e enced enn eee ene eeeenes 155 Temperature seinni Bees cbt he ed de EEEE ede awe aw ee heey ergy E dela dh AEE EAER 155 Relative Humidity secc 60 06 6 65 s000sct0 cases vedas realy bade PEPENE Heeb eda N ed EK ee dees 155 EleyatiO Tisei eneee these aw alee alana E E ela ae whlau algae sled eamds cadeaaredue 155 Electrical Specifications 6 eee eee ene nnn nent ene e eee n et ee eens 156 Power SOU Ce on ecu biscnd bese bae ness seta pe he iea EE eaue see eeckbeee core te 156 Power Consumption 4 0 00 cccnns renet EAn aa ee edwha du en dnau deen daceeanedoswas sed aA 156 Performance Specifications 0 ccc ne cee nent e enced nee e tenn eee eens 157 6 Phaser 6140 Color Laser Printer User Guide Contents A Regulatory Information Electromagnetic Interference 0 n nee teen e nee ee eneeeeeenes 160 United States FCC Regulations 0 cece ccc cece cece nee n nent nee n een eees 160 Canada Regulations 0 cece cence cee eee eee n teen enn n eee e een e teen ennes 160 European UNION asa as casas sieve eee ee ee r cece eee PAE EA EE ee aa enue ened ees 161 Material Safety Data Sheets 2 0 0 0 ccc ene cence nee errr en eee ene eeeenes 162 B Recycling and Disposal PAC AE SS eia ett Sue ont E Gre Seas A EE E duchies el dew E EAE
115. n order another one You can also order a duplex unit When to Order Supplies The printer control panel displays a warning when a supply nears its replacement time Verify that you have replacements on hand It is important to order these supplies when the messages first appear to avoid interruptions to your printing The control panel displays an error message when the supply must be replaced To order supplies contact your local reseller or go to the Xerox Supplies website at www xerox com office 61 40supplies Caution Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details 114 Phaser 6140 Color Laser Printer User Guide Maintenance Recycling Supplies For information on recycling supplies go to www xerox com gwa See also Recycling and Disposal on page 163 Phaser 6140 Color Laser Printer 115 User Guide Maintenance Managing the Printer This section includes e Managing the Printer with CentreWare IS on page 116 e Checking Printer Status with PrintingScout on page 117 e Checking Printer Status via Email on page 118 Managing the
116. n the appropriate tray or the manual feed slot in the application you are printing from open the Print dialog Select the Phaser 6140 PostScript printer from the list of printers and then click the Properties or Preferences button In the Paper Output tab do the following a From the Paper Type list select Envelope b From the Paper Size list select the envelope size c From the Paper Tray list select the tray you are using Click OK and then in the Print dialog box click OK or Print to start printing Phaser 6140 Color Laser Printer 77 User Guide Printing Printing Envelopes using the PCL Driver 1 After loading the envelopes in the appropriate tray in the application you are printing from open the Print dialog 2 Select the Phaser 6140 PCL printer from the list of printers and then click the Properties or Preferences button 3 Inthe Paper Output tab do the following a From the Paper Type list select Envelope b From the Paper Size list select the envelope size c From the Paper Tray list select the tray you are using 4 Select the Layout tab and then from the Fit to New Paper Size list select the envelope size Note Some applications do not allow you to rotate the information to be printed on the envelope so that it will match the way the envelopes are fed into the printer Since you cannot change the way the envelope is fed into the printer you can use the printer driver s special rotation settin
117. nclassified Billing Info A field in which you can specify billing information to print on the cover page Error Handling PostScript errors Tray Switching Paper Feed All pages from Specifies the tray to print all pages from Auto Select Manual Feed Slot Tray 1 Tray 2 only if installed First page from Specifies the tray from which to print the first page Remaining from Specifies the tray from which to print the remaining pages Job Control Account Mode User Administrator User Settings Specifies account settings such as name and password Job Type Specifies the type of print job Normal Print Secure Print Proof Print Secure and Proof print available with extra RAM memory only Phaser 6140 Color Laser Printer 73 User Guide Printing Driver Drop Down Title Printing Options Printer Features e Print Quality Color Specifies output color image quality brightness color correction method halftone screen settings and adjust color balance e Color Adjustment Specifies RGB color adjustment settings e Color Balance C M Y K Specifies amount of color to use e Media Handling Specifies manual feed slot orientation paper type size mismatch setting and custom paper auto orientation e Printer specific Options Image Enhancement Draft Mode Skip Blank Pages Halftone Screen Lock Faster B W documents Summary Summarizes the driver selections 7
118. ne e Out of Paper e Low Toner Alert e Base Tone Fault Time Out Specifies the amount of time that passes before the printer automatically deletes a print job when a there has been a job error Set the default time out up to 60 seconds in one second increments Time Out Automatically cancels a print job when it goes beyond a specified period of time Set the duration allowed for the print time When the time expires the print job is canceled Duration can be set for up to 30 minutes in one minute increments Language Specifies the language used in the control panel menus and in printed Information pages Phaser 6140 Color Laser Printer 101 User Guide Control Panel Menus Item Description Auto Log Print Specifies whether to automatically print a Job History Report after 22 print jobs e Off default Prevents the Job History Report from printing automatically even if the number of print jobs exceeds 22 e On Automatically prints a report when the number of print jobs reaches 22 Notes e You cannot set this during printing e After changing this setting turn off the printer and then turn it on again to activate the change Print ID Prints the user ID in the specified place on the printed page e Off default The user ID is not printed e Top Left Prints the user ID on the top left of the page e Top Right Prints the user ID on the top right of the page e Bottom Left Prints the user ID
119. nected to a network keep the Configuration page for referencing network settings such as your printer s IP address If connected to a network configure network settings For details see Configuring Network Settings on page 34 Install drivers and software utilities from the Software and Documentation CD The software installation procedure used depends on your connection type network or USB For details see Installing the Printer Drivers on page 38 Note If the Software and Documentation CD is not available you can download the latest drivers from www xerox com office 61 40drivers Phaser 6140 Color Laser Printer User Guide Installation and Setup Choosing a Location for the Printer 1 Select a dust free area with temperatures between 10 32 C 50 90 F and relative humidity between 15 85 Note Sudden temperature fluctuations can affect print quality Rapid heating of a cold room can cause condensation inside the printer directly interfering with image transfer 2 Place the printer on a level solid non vibrating surface with adequate strength for the weight of the printer The printer should be horizontal with all four feet in solid contact with the surface The printer weight without the options or paper is 18 4 kg 40 57 lb With the 250 sheet feeder the duplex unit and consumables the weight is 23 8 kg 52 47 lb 3 Ensure your printer has the proper amount of clearance for all of its features includ
120. nel 1 From the application you are using to print open the Print dialog box 2 Select your Phaser 6140 printer PostScript or PCL printer driver and then click the Properties button 3 Inthe Paper Output tab of the printer driver Properties dialog box do the following a From the Job Type list select Proof Print b If you are using the PostScript driver click the Setup button If you are using the PCL driver click the Setting button c Inthe Proof Print dialog box type your name 8 character limit in the Username field At the Retrieve Document Name field do one of the following e If you want to use a specific document name to access the document from the printer control panel at the time of printing select Enter Document Name In the Document Name field type the name of the document as you want it to appear on the printer control panel 12 character limit e If you want a timestamp to be displayed on the printer control panel instead of a document name select Use Existing Name if you are using the PostScript driver If you are using the PCL driver select Auto Retrieve e Click OK 4 Select any other desired printing options including paper tray paper type and paper size and then click OK Note Do NOT select the number of copies in the printer driver you will do that at the control panel later when you print 5 In the Print dialog box click OK or Print Phaser 6140 Color Laser Printer 93 User Guide P
121. ng To avoid injury use two people to lift the printer off the lower feeder unit Phaser 6140 Color Laser Printer 123 User Guide Maintenance When moving the printer e Always use two people to lift and move the printer e When lifting the printer grasp the areas as shown in the illustration Note Configured with the optional duplex unit and 250 sheet feeder the printer weighs 24 2 kg 53 24 lb 6140 027 e Do not tilt the printer more than 10 degrees to the front or back or left or right Tilting the printer more than 10 degrees may cause toner spillage Caution Failure to repackage the printer properly for shipment can result in damage to the printer not covered by the warranty Service Agreement or Total Satisfaction Guarantee After moving the printer 1 Reinstall any parts you removed If you removed the 250 sheet feeder put the printer back on top of it 2 Reconnect the printer to the cables and power cord 3 Plug in and turn on the printer 4 Adjust the color registration before using the printer For details see Color Registration on page 143 124 Phaser 6140 Color Laser Printer User Guide Troubleshooting This chapter includes Troubleshooting Overview on page 126 Control Panel Messages on page 128 Problems with the Printer on page 132 Print Quality Problems on page 135 Cleaning the Imaging Unit and Laser Lens on page 140 Color Registration on page 143 Paper Jams on page 146 Phaser
122. nline help for the printer driver Condensation has occurred inside the printer Turn the printer on and leave it on for at least one hour to get rid of the condensation If the problem continues refer to the Xerox Support website www xerox com office 61 40support Phaser 6140 Color Laser Printer 133 User Guide Troubleshooting Symptom Reason Action Paper cannot be fed Is the paper correctly loaded Paper jams Load the paper correctly For labels or envelopes fan them well to allow air Multiple sheets are fed Paper is to enter between each sheet before loading For details see Loading Paper fed at an angle on page 55 Paper is wrinkled Is the paper damp Replace with paper from a new ream For details see Paper Storage Guidelines on page 51 and Paper Usage Guidelines on page 50 The paper used is not suitable Load the correct type of paper For details see Supported Paper and Media on page 50 Is the paper tray set correctly Push the paper tray completely into the printer Is the printer placed on a flat location Place the printer on a stable flat surface Are the paper tray guides set in the correct positions Set the guides to the correct positions For details see Loading Paper on page 55 Paper is fed more than 1 sheet at a time Multiple feeding of paper may occur before the sheets of paper loaded in the tray are used up Remove the paper fan it and load a
123. nnn teen tent nee eeeenes 10 Laser Safety vc cisece sass uo tE se debe ae ee ee eee asee seb kee eee meee eed dee keels do naeee wa cued euved nace 10 Power Cordi o2y 0xe Wied oobi sd seedaddde bidscidedaded ebiideie ete es hea bec heee 10 Operational Safety sssisieiriesinisieidieete peti aang ee eng edn Ahad edie ode dg Saree ete et See eee 12 Operational Guidelines 2 0 0 0 ccc cee tence eee nent net eee e nn ee een eens 12 Ozone Releases a ccccutir ee ties dows ceeu deus eae dee E deen dodanie 12 Printer Location isc cc ccc aa daa nae a ase ttnn bed ae bbe ESE EE So SES SS REE Kee aH AEE E 12 Printer SUPPIES oceni ised raed toatinaddiadidacswewaleecaedwaad we nea EE weaie aad TE RE A 13 Maintenance Safety a aisae cece deuie ceils ienie a ea i a e vedas tiadbeeaeee waseeeend 14 Printer SYMDOlS cava vane va rarere trenak tase Wie saw E bho Dene ebend 15 2 Features Main Components and Their Functions 0 cece cece cence orere n eee e cent eneenees 18 FORME VIOW 5c aitpetera taste EEEE rein EE E T cen diamant aman dees eaevecteaeeees 18 Rear VieW week ceessaredsabiaddasalesde ee iGawdasadinetis dvd Gaeaaded sheds khactennneedeeneee 19 Internal COMPOMENts ics leave ieee cialdn stints eee nie ae ae date dialaala Diba died adisbadind edietekwentaece eds 20 Control Panel isscnwesenaen ta yeaa ea SOLA eet eee oie te eee es 21 Configurations and Options 0 cece cece eee eee nen n teen e nce e teen en ne ee eens 22 CONFIGU
124. nstallation and Setup 6 Select your printer model from the list of Xerox printers and then click Add Note If your printer was not detected verify that the printer is on and that the Ethernet or USB cable is connected properly If you have verified that the printer is on and connected correctly and you are using an Ethernet cable to connect to a network try adding the printer using the IP address See the following set of instructions for details Adding the Printer OS X Version 10 3 LPR IP Address Connection a ew NS Open the Printer Setup Utility for Mac OS X version 10 3 Click the Add button From the Printer Browser menu select IP Printing From the second pull down menu select LPD LPR In the Printer Address field enter the printer s IP address To find your printer s IP address see Finding Your Printer s IP Address on page 37 Verify that the Queue Name field is blank Select Xerox from the Printer Model pull down menu and then select the corresponding PPD file with your printer name either Xerox Phaser 6140DN PS or Xerox Phaser 6140N PS Click the Add button The printer is added to the list Adding the Printer OS X Version 10 4 Ge ON Open the Applications folder and then open System Preferences Open Print amp Fax and then select the Printing tab Click the plus button below the list of printers In the top row of the window click the Default icon In the list of printers select your prin
125. ntrol panel features and layout 21 Control Panel Menu 107 control panel menus 95 control panel messages 128 control panel password 107 custom size paper creating for use with PCL driver 85 creating for use with PostScript driver 85 defining in the printer driver 84 printing 86 printing using PCL driver 86 printing using PostScript driver 86 D Demo page printing 126 drivers installing 38 installing for Macintosh 39 installing for Windows 39 duplex unit clearing paper jams at 150 locating 20 duplexing 87 E electrical safety 10 electrical safety guidelines 10 electrical specifications 156 email alert commands 119 email alerts configuring 118 enabling optional printer features 44 envelope printing guidelines 75 envelopes printing 75 printing from the manual feed slot 77 printing from Tray 1 76 environmental specifications 155 Error History report printing 126 error messages 129 extension cord use 10 Phaser 6140 Color Laser Printer 167 User Guide Index F fuser clearing paper jams at 149 locating 20 G Gateway address 35 glossy paper printing 80 printing from the manual feed slot 81 printing from Tray 1 80 glossy paper printing guidelines 80 ground connection terminal 10 H help resources 27 I imaging unit cleaning 140 locating 20 information pages 25 27 Information Pages Menu 97 information resources 27 Installation Guide 27 Quick Use Guide 27 tec
126. nual feed slot to fit the sheet and then open the printer s output tray For details see Loading Paper in the Manual Feed Slot on page 57 2 With the top of the sheet toward the printer slowly insert one sheet into the manual feel slot until it stops Ensure that the sheet is entered straight not crooked If necessary reposition the paper guides to fit the sheet 6140 021 3 Inthe application you are using to print from open the Print dialog box and select the Phaser 6140 printer if you have both the PCL and the PostScript drivers installed you can use either one 4 Click the Properties button 5 Inthe Paper Output tab do the following a From the Paper Size list select the size of the glossy paper b From the Paper Type list select Glossy Paper or Thick Glossy Paper if you are using thick glossy c From the Paper Tray list select Manual Feed Slot 6 Click OK and then in the Print dialog box click OK or Print to start printing Phaser 6140 Color Laser Printer 81 User Guide Printing Printing on Card Stock This section includes e Card Stock Printing Guidelines on page 82 e Printing on Card Stock from Tray 1 on page 82 e Printing on Card Stock from the Manual Feed Slot on page 83 Card Stock Printing Guidelines e You can print on thin card stock and thick card stock from Tray 1 and from the manual feed slot e You cannot perform automatic 2 sided printing using card stock e Thin card stock acceptab
127. o print odd or even pages only Either select to print all pages or a page range The driver will print the even pages first and then the printer will wait for you to re insert the printed pages back into Tray 1 The Setting Method for Paper Tray 1 Duplex window appears on your computer screen Keep this window open until you are finished with the entire print job since you cannot get it back once you close it This window explains how to reload the printed pages into the paper tray However in case you did close the window do the following without turning the pages over or around lift them as they are and place them into the paper tray If you have done this correctly the blank side of the pages will be facing up Close the tray On the printer control panel click the OK button to resume printing Performing Manual 2 sided Printing from the Manual Feed Slot 1 ON R O After printing on one side of a sheet of paper adjust the paper guides in the manual feed slot to fit the paper Slowly and evenly insert the paper one sheet only into the manual feed slot with the side to be printed on facedown The printer will grab and hold the paper If the paper looks skewed after the printer pulls it in gently remove the paper and re insert it Open the file to be printed if it is not already open and then select Print from the File menu In the Print dialog box select the desired printer driver and then click the Properties button In
128. o vibrations e For optimum performance use the printer at elevations below 3 000 m 11 480 ft 12 Phaser 6140 Color Laser Printer User Guide Safety Printer Supplies Use the supplies specifically designed for your printer The use of unsuitable materials may cause poor performance and a possible safety hazard Follow all warnings and instructions marked on or supplied with the printer options and supplies Caution Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 6140 Color Laser Printer 13 User Guide Safety Maintenance Safety e Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer e Donot use aerosol cleaners Clean with a dry lint free cloth only e Do not burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa See also Cleaning the Printer on page 112 Moving the Printer on page 123 14 Phaser 6140 Color Laser Printer User Guide Safety Printer Symbols The fo
129. of paper is wrapped around the heat roller do not try to remove it by yourself to avoid injuries or burns Switch off the printer immediately and wait 40 minutes for the fuser to cool Warning When removing jammed paper make sure that no torn pieces of paper are left in the printer A piece of paper remaining in the printer can cause a fire If a sheet of paper is wrapped around the heat roller or a jammed sheet of paper is difficult to see do not try to remove the paper Turn off the printer using the power switch on the left side of the printer toward the back For additional assistance refer to the Xerox Support website www xerox com office 61 40support Caution Do not expose the Imaging Unit to any light source for more than 5 minutes Prolonged exposure to light may damage the unit Do not touch the shiny black transfer belt unit 1 Press the front cover button on the side of the printer and open the printer cover 2 Being careful not to touch the fuser itself lift the levers at both sides of the fuser to open its front cover and then remove the jammed paper If the paper is torn remove any scraps of paper remaining inside the printer Dy 6140 037 3 Put the fuser tabs back into place and then close the printer s front cover Clearing Jams at the 250 Sheet Feeder Note Paper jammed in the lower tray can block the trays above it preventing you from opening them Look for the jammed paper sequentially sta
130. on Opens the printer s internal settings page in CentreWare IS in your computer s Web browser if the printer is connected to a network e Defaults button Returns all of the Paper Output tab settings to their defaults e Default All button Returns all settings in the printer s Properties dialog to their defaults e Help button Opens the printer driver s online help for the Paper Output tab Image Options e Image Quality Affects the quality of the print by specifying the speed at which the page prints e Brightness Makes the printed image or page darker or lighter e Color Correction Specifies how color is applied to printed images text and photographs e Color Balance button Enables you to specify the density of each color used for printing e Defaults button Returns all of the Image Options tab settings to their defaults e Help button Opens the printer driver s online help for the Image Options tab 66 Phaser 6140 Color Laser Printer User Guide Printing Driver Tab Printing Option Layout Pages per Sheet N up For multiple page documents enables you to print more than one page per sheet of paper including Booklet print Draw Outlines When multiple pages are printed per sheet prints a border around each page Fit to New Paper Size Select the output paper size to fit the page to Defaults button Returns all of the Layout tab settings to their defaults Help button Opens the pr
131. on page 88 Note Automatic 2 sided printing is available for the Phaser 6140 DN printer configuration Manual 2 sided printing using Tray 1 is available for both Phaser 6140 configurations but only using the PCL 6 printer driver Windows only For details see Performing Manual 2 sided Printing from Tray 1 on page 88 However you can use the manual feed slot to print double sided pages one sheet at a time using the PostScript driver For details see Performing Manual 2 sided Printing from the Manual Feed Slot on page 89 Automatic 2 Sided Printing Guidelines Before printing a 2 sided document verify that the paper is a supported size for the tray For a list of supported sizes see Supported Paper and Media on page 50 Do not use the following media for automatic 2 sided printing e Transparencies e Envelopes e Labels e Any die cut specialty media such as business cards e Card stock Binding Edge Options When you use the printer driver to select 2 sided printing you also select the binding edge The binding edge determines how the pages turn The actual outcome depends on the orientation portrait or landscape of images on the page as shown in the following illustrations Portrait Landscape ue CTA Flip on Long Edge Flip on Short Edge Flip on Long Edge Flip on Short Edge Phaser 6140 Color Laser Printer 87 User Guide Printing Automatic 2 Sided Printing You can perform automatic 2 sided p
132. or Cable router direct or wireless and two or more twisted pair Ethernet RJ 45 cables one cable for each device To connect using an Ethernet hub or router first connect the computer to the hub router with one cable and then connect the printer to the hub router with the second cable Connect to any port on the hub router except the uplink port Attach the power cord and then plug in the printer and turn it on For safety information see Power Cord on page 10 You will need to manually set or automatically discover the printer s IP network address Go to Assigning the Printer s IP Address on page 34 Phaser 6140 Color Laser Printer User Guide Installation and Setup Connecting via USB To use USB PC users must have Windows 2000 XP Server 2003 or newer Macintosh users must use Mac OS X version 10 3 and higher To connect the printer to the computer via USB cable 1 2 3 Make sure the printer is turned off Connect one end of a standard A B USB 2 0 cable to the printer s USB port Attach the power cord and then plug in the printer and turn it on For safety information see Power Cord on page 10 Connect the other end of the USB cable to the computer s USB port When the Windows Found New Hardware Wizard appears cancel it You are ready to install the printer drivers Go to Installing the Printer Drivers on page 38 Phaser 6140 Color Laser Printer 33 User Guide Installation and Setup Configuring Network
133. ord or power strip designed to handle the electrical current capacity of the printer Phaser 6140 Color Laser Printer User Guide Safety e Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and power Review the printer s electrical specification with an electrician if necessary Warning Avoid the potential of electrical shock by ensuring that the printer is properly grounded Electrical products may be hazardous if misused e Do not place the printer in an area where people might step on the power cord e Do not place objects on the power cord The power cord is attached to the printer as a plug in device on the back of the printer If it is necessary to disconnect all electrical power from the printer disconnect the power cord from the electrical outlet Phaser 6140 Color Laser Printer 11 User Guide Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer Operational Guidelines e Donot remove the paper source tray that you selected in either the printer driver or the control panel when the printer is printing e Do not open the doors when the printer is printing e Do not move the printer when it is
134. ort Assistant go to www xerox com office 61 40support Information Pages Two of the printer s internal pages the Demo page and the Error History report can help with troubleshooting certain problems The Demo page prints an image using all printer colors to show the printer s current ability to print The Error History report prints information on up to the last 42 printer errors that occurred To print information pages 1 On the printer control panel press the Menu button 2 At Information Pages press the OK button 126 Phaser 6140 Color Laser Printer User Guide Troubleshooting 3 Press the Down Arrow button to go to the desired page and then press OK Web Links Xerox provides several websites that offer additional help for your Phaser 6140 printer A set of Xerox links is added to your Web browser s Favorites folder when you install a Xerox printer driver on your computer Technical support information for your printer www xerox com office 61 40support Includes online Technical Support Recommended Media List Online Support Assistant driver downloads documentation video tutorials and more Supplies for your printer www xerox com office 61 40supplies A resource for tools and information such as www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Contacts www xerox com office worldcontact
135. ountries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Computer Inc in the United States and or other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and or other countries Novell NetWare Npps NDs Novell Directory Services IPX and Novell Distributed Print Services are trademarks of Novell Incorporated in the United States and or other countries SGI IRIX is a trademark of Silicon Graphics Inc Suns Sun Microsystems and Solaris are trademarks of Sun Microsystems Incorporated in the United States and or other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENeRGy STAR guidelines for energy efficiency The ENERGY STAR name and logo are registered U S marks Ooty ENERGY STAR Contents 1 Safety Electrical Safety ccc ccec tds cid oriesssamesds erage eeeu see EE EEE ews eed seeded eee cme saan 10 General Guidelines 0 0 cence nent n eee e
136. ows XP click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows 2000 and Windows Server 2003 click Start gt Settings gt Printers e For Windows Server 2008 click Start gt Settings gt Printers In the list of printers right click the Phaser 6140 PCL printer and select Properties In the Properties dialog box click the Options tab Click the Get Information from Printer button The printer s IP address should appear in the Network Address section the installed optional features should be listed as Available in the Items list and the amount of memory installed should appear in the Memory Capacity field Click OK Enabling Optional Features for a USB Cable Connected Printer 1 Navigate to your computer s list of printers e For Windows XP click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows 2000 and Windows Server 2003 click Start gt Settings gt Printers e For Windows Server 2008 click Start gt Settings gt Printers In the list of printers right click the Phaser 6140 PCL printer and select Properties In the Properties dialog box click the Options tab The Items box lists the printer options To the right of each item is the status either Available or Not Available or in the case of Memory Capacity the amo
137. paper size The paper guides click into place when they are adjusted correctly e If excessive jams occur use paper or other media from a new package 50 Phaser 6140 Color Laser Printer User Guide Printing See also Loading Paper on page 55 Paper Jams on page 146 Paper That Can Damage Your Printer Your printer is designed to use a variety of media types for print jobs however some media can cause poor output quality increased paper jams or damage to your printer Unacceptable media includes e Rough or porous media e Transparencies e Paper that has been folded or wrinkled e Paper with staples e Envelopes with windows or metal clasps e Padded envelopes e Non laser glossy or coated paper e Perforated media e Carbon backed e Pressure sensitive e Paper designed for use in inkjet printers Paper Storage Guidelines Providing good storage conditions for your paper and other media contributes to optimum print quality e Store paper in dark cool relatively dry locations Most paper items are susceptible to damage from ultraviolet UV and visible light UV radiation which is emitted by the sun and fluorescent bulbs is particularly damaging to paper items The intensity and length of exposure to visible light on paper items should be reduced as much as possible e Maintain constant temperatures and relative humidity e Avoid moisture excessive humidity and heat above 32 C 90 F e Avoid attics kitchens gar
138. paper tray all the way out and then open the output tray to hold the printed sheets 6140 005 6140 007 2 Slide the paper width guides to the edge of the tray The width guides should be fully extended as shown see picture below 6140 006 3 Before loading the print media flex the sheets back and forth and then fan them Straighten the edges of the stack on a level surface 6140 008 56 Phaser 6140 Color Laser Printer User Guide Printing 4 Insert all media faceup and top edge first into the paper tray Notes e Do not force the paper into the tray e Be careful not to bend the paper 6140 009 6140 010 5 Slide the paper width guides until they rest lightly against the edge of the paper stack Note When Size Mismatch in the PCL driver s Advanced tab or in the PostScript driver s Details section in the Advanced tab is set to Use Printer Settings you must set the paper type and size for the tray you intend to use on the printer control panel in advance 6 Insert the tray back into the printer until it stops Caution Be careful not to use excessive force on the tray Doing so could damage the printer See also Setting Paper Types and Sizes on page 62 Loading Paper in the Manual Feed Slot Use the manual feed slot for a wide range of media including Plain paper Thin card stock Glossy paper Coated 2 and Coated 3 Labels Envelopes For a more complete list of paper types and siz
139. per make sure that no pieces of torn paper are left in the printer If a sheet of paper is wrapped around the heat roller or when clearing a jammed paper that is difficult or impossible to see do not try to remove it by yourself Power OFF the printer using the power switch on the left side of the printer toward the back and then contact Support for additional assistance Warning The fuser and the surrounding area are hot and can cause burns 146 Phaser 6140 Color Laser Printer User Guide Troubleshooting Clearing Paper Jams This section includes e When Long Paper Jams on page 147 e Clearing Jams at Tray 1 on page 147 e Clearing Jams at the Manual Feed Slot on page 148 e Clearing Jams at the Fuser on page 149 e Clearing Jams at the 250 Sheet Feeder on page 149 e Clearing Jams at the Duplex Unit on page 150 When Long Paper Jams When long paper longer than 356 mm jams inside the printer cut the paper as needed then remove it in the proper way depending on the place that the paper jam occurs Caution If it is difficult to open the front cover do not force it Turn off the printer using the power switch on the left side of the printer toward the back For additional assistance refer to the Xerox Support website www xerox com office 6140support Clearing Jams at Tray 1 1 Pull the jammed paper gently out of the paper tray and then remove any remaining paper from the tray 6140 033 6140 034 2 Close the paper t
140. press OK At Paper Type press OK At Envelope press OK Press the Back Arrow button once to back out of the menu and then press the Down Arrow button to select Paper Size and then press OK Arrow down the desired envelope size and then press OK 13 Do one of the following e If you are printing using the PostScript driver go to Printing Envelopes using the PostScript Driver on page 77 e If you are printing using the PCL driver go to Printing Envelopes using the PCL Driver on page 78 Phaser 6140 Color Laser Printer User Guide Printing Printing Envelopes from the Manual Feed Slot Note You can load only one envelope at a time in the manual feed slot To load an envelope 1 Slide the paper guides of the manual feed slot to fit the media you are using and then open the output tray to hold the printed envelopes For details see Loading Paper in the Manual Feed Slot on page 57 Insert one envelope with the side to be printed facedown and the flap on the right as shown in the illustration 6140 017 Slide the paper guides so they rest lightly against the edge of the envelope Do one of the following e If you are printing using the PostScript driver go to Printing Envelopes using the PostScript Driver on page 77 e If you are printing using the PCL driver go to Printing Envelopes using the PCL Driver on page 78 Printing Envelopes using the PostScript Driver 1 After loading the envelopes i
141. print jobs using specific printer settings select the applicable saved preset in the Presets list 3 Click Print to print the job Printing Options for Macintosh OS X For detailed information on using the printer driver options click the question mark button in the printer driver dialog boxes to access the online help 70 Phaser 6140 Color Laser Printer User Guide Printing Mac OS X Versions 10 4 and 10 5 Driver Drop Down Title Printing Options Copies amp Pages e Copies Specifies number of copies and whether to collate e Pages All Current Selection From x to x Page range Layout e Pages per Sheet Specifies the number of pages to print on each sheet of paper e Layout Direction Specifies the order in which to print the pages when printing multiple pages on one sheet of paper e Border Specifies the type and width of boarder to print around each page printed on the sheet of paper e Two Sided When selected specifies whether to flip the page on the long edge or the short edge duplex unit required Color Matching version 10 5 e ColorSync This selection allows you to choose a profile from the Profile only selection menu e In printer Paper Handling e Pages To Print All Pages Odd Only Even Only e Destination paper size Active only when Scale to fit paper size is selected Specifies the paper size to print to e Page Order Automatic Normal Reverse Paper Feed e All pages from Spec
142. r Damage caused by unsupported paper is not covered under the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas so contact your local sales representative for details Performing Manual 2 sided Printing from Tray 1 Notes e This method of manual 2 sided printing is only available using the PCL printer driver e You cannot perform manual 2 sided printing on thick card stock or glossy paper using this method 1 Load Tray 1 with the desired paper acceptable for use in Tray 1 For details see Usable Paper on page 52 88 Phaser 6140 Color Laser Printer User Guide Printing In the application you are printing from open the Print dialog box and select the Phaser 6140 PCL driver Click the Properties button Click the Advanced tab In the Other Settings section in the Items list select Electronic Sort In the Electronic Sort field below the Items list select Off Click the Paper Output tab and do the following a From the Paper Tray list select Tray 1 b From the 2 Sided Print list select either Flip on long edge Manual or Flip on short edge Manual c From the Paper Type field select the paper type d Select any other desired settings and then click OK In the Print dialog box select the pages to print and then click OK or Print to start printing Note You do not need to select t
143. r environment correctly set up Check the computer environment such as the printer driver For details see Installation and Setup on page 29 Error indicator is on Is there an error message displayed on the control panel Check the displayed message and correct the error For details see Control Panel Messages on page 128 Error indicator is blinking An error has occurred that you cannot correct by yourself Record the displayed error message or error code turn off the power and disconnect the power plug from the outlet Refer to the Xerox Support website www xerox com office 61 40support Light of the Ready indicator is on and blinking but there is no print output There are jobs remaining in the printer Cancel printing or force the remaining data to be printed To forcibly print the job press the OK button To cancel the job press the Cancel button Top section of printed document is missing The top and side margins are incorrect Are the paper tray guides in the correct positions Set the length guide and the width guides to the correct positions For details see Loading Paper on page 55 Check that the paper size on the printer driver or the control panel is correctly set For details see Setting Paper Types and Sizes on page 62 For details see the online help for the printer driver Check that the margin setting is correct on the printer driver PCL only For details see the o
144. r local reseller or Xerox representative for end of life datebook information 164 Phaser 6140 Color Laser Printer User Guide Recycling and Disposal Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation For Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Information on disposal in other countries outside the European Union These symbols are only valid in th
145. raight not crooked If necessary reposition the paper guides to fit the sheet 6140 019 3 Inthe application you are using to create the labels open the Print dialog box and select the Phaser 6140 printer if you have both the PCL and the PostScript drivers installed you can use either one Phaser 6140 Color Laser Printer 79 User Guide Printing Click the Properties button In the Paper Output tab do the following a From the Paper Size list select the size of the sheet of labels b From the Paper Type list select Labels c From the Paper Tray list select Manual Feed Slot Click OK and then in the Print dialog box click OK or Print to start printing Printing on Glossy Paper This section includes Glossy Paper Printing Guidelines on page 80 Printing on Glossy Paper from Tray 1 on page 80 Printing on Glossy Paper from the Manual Feed Slot on page 81 Glossy Paper Printing Guidelines You can print on glossy paper from Tray 1 and from the manual feed slot You cannot perform automatic 2 sided printing using glossy paper Do not open sealed packages of glossy paper until you are ready to load them into the printer Leave glossy paper in the original wrapper and store unopened packages in the original shipping carton until ready to use Remove all other paper from the tray before loading glossy paper Load only the amount of glossy paper you plan to use and remove the unused portion from the tray when yo
146. ray and then press the front cover button and open the front cover Warning Some components inside the printer such as the fuser and surrounding area are hot and can cause burns Phaser 6140 Color Laser Printer 147 User Guide Troubleshooting 3 Carefully remove any jammed paper in the printer Confirm that there are no scraps of paper left inside Caution Prolonged exposure to light may damage the imaging unit so do not leave the cover open for more than 5 minutes at a time EQ lf Ce a xf me M N ir 4 Fara i a qM PLES A N 6140 035 4 Close the front cover 5 Remove the tray from the printer and then carefully pull out any jammed paper remaining inside the printer 6140 036 6 Reinsert the tray into the printer Caution Do not use excessive force on the tray doing so could damage the tray or the inside of the printer Clearing Jams at the Manual Feed Slot Pull Tray 1 out of the printer Remove any jammed or damaged paper in the tray and then close the tray Press the front cover button to open the cover i o o Carefully remove any jammed paper in the printer Make sure there are no torn pieces of paper inside the printer 148 Phaser 6140 Color Laser Printer User Guide Troubleshooting 5 Close the front cover Clearing Jams at the Fuser Warning Never touch a labeled area found on or near the heat roller in the fuser You can get burned If a sheet
147. rd Stock from the Manual Feed Slot 1 Slide the paper guides of the manual feed slot to fit the sheet and then open the printer s output tray For details see Loading Paper in the Manual Feed Slot on page 57 With the top of the sheet toward the printer slowly insert one sheet into the manual feel slot until it stops Ensure that the sheet is entered straight not crooked If necessary reposition the paper guides to fit the sheet 6140 021 In the application you are using to print open the Print dialog box and select the Phaser 6140 printer if you have both the PCL and the PostScript drivers installed you can use either one Click the Properties button In the Paper Output tab do the following a From the Paper Size list select the size of the card stock b From the Paper Type list select Thin Card Stock or Thick Card Stock as appropriate c From the Paper Tray list select Manual Feed Slot Click OK and then in the Print dialog box click OK or Print to start printing Phaser 6140 Color Laser Printer 83 User Guide Printing Printing Custom Sizes This section includes e Defining Custom Paper Sizes on page 84 e Printing on Custom size Paper on page 86 Note Custom size paper can be loaded into all trays Defining Custom Paper Sizes This section includes e Defining the Custom Page Size in the PostScript Driver on page 84 e Creating a Custom Paper Size for the PostScript Driver on page 85 e Creating
148. re the two most commonly used information pages For a complete list and explanation of printer information pages see Information Pages Menu on page 97 Menu Map The Menu Map lists all main and second level menu headings that you can use to help you navigate the printer control panel menus The Menu Map also lists other information pages available for printing To print the Menu Map 1 On the printer control panel press the Menu button 2 At Information Pgs press the OK button 3 At Menu Map press OK Configuration Page This page lists printer information such as default printer settings installed options network settings IP address for example and font settings Use the information on this page to help you configure network settings for your printer and to see page counts and system settings Note By default the Configuration page prints automatically each time the printer is turned on You can disable this feature in the System Setup Menu under the Admin Menu settings For details see System Setup Menu on page 101 To print the Configuration page 1 On the printer control panel press the Menu button 2 At Information Pgs press the OK button 3 Press the Down Arrow button to go to Configuration and then press OK to print Phaser 6140 Color Laser Printer 25 User Guide Features CentreWare Internet Services Note This section applies to Phaser 6140 N or Phaser 6140 DN printer configurations connected to
149. receiver e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio television technician for help Any changes or modifications not expressly approved by Xerox could void the user s authority to operate the equipment To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada Regulations This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada 160 Phaser 6140 Color Laser Printer User Guide Regulatory Information European Union The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC This product if used properly in accordance with the user s instructions is neither dangerous for the consumer nor for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this product can be obtained from Xerox Phaser 6140 Color Laser Printer 161 User Guide Regulatory Information Material Safety Data Sheets For M
150. rgins button Provides access to page margin settings e Defaults button Returns all of the Layout tab settings to their defaults Watermarks Overlays Provides access to settings for creating watermarks and overlays to print on pages A page overlay is a group of PCL commands and or data created from a page image and is stored as an external file Advanced Provides access to advanced printer options such as skipping blank pages printing in draft mode banner mode size mismatch settings certain graphic settings and font settings Phaser 6140 Color Laser Printer 69 User Guide Printing Selecting Printing Options for an Individual Job in Macintosh If you want to use special printing options for a particular job only change the printer driver settings in the application you are printing from before sending the job to the printer Note The printer driver has its own online help you can use for more information on selecting printing options 1 With the document open in your application click File and then click Print 2 Select the desired printing options from the menus and drop down lists that are displayed For a list of options see Printing Options for Macintosh OS X on page 70 Note In Macintosh OS X click Save from the Presets drop down list on the Print menu screen to save the current printer settings You can create multiple presets and save each with its own distinctive name and printer settings To
151. rinting 6 One set of the job prints Review this set If the set is OK then when you are ready to print more sets go to the printer and print the rest from the control panel For details see Printing a Proof Print Job on page 94 Printing a Proof Print Job 1 After reviewing the first set that printed when you sent the document to be printed as a Proof Print job type at the printer control panel press the Back Arrow button to access the Walk Up printing feature 2 Press the Down Arrow button to go to Proof Print and then press the OK button 3 At your user name or the name you supplied to use for retrieving the document when you set up this Proof Print job press OK 4 Doone of the following e If you selected to retrieve the document using a specific name then at the name of the document press OK e If you selected to retrieve the document using a timestamp you will see Select Document and a time stamp displayed on the control panel menu Press OK 5 Select from the following e To print the document and then delete it from memory after printing at Delete after Print press OK e To print the document and keep it in the printer s memory after printing arrow down to Print and Save and then press OK Note Any print jobs stored in the RAM are erased when the printer is switched off or loses power 6 Use the Up or Down Arrow buttons to set the number of sets to print and then press OK See also Setting Up a Proof
152. rinting from Tray 1 and if installed the 250 sheet feeder Tray 2 To perform automatic 2 sided printing 1 Insert the paper into the desired tray For more information see Loading Paper on page 55 2 Inthe printer driver select 2 sided printing e Windows users In the Paper Output tab from the 2 Sided Print drop down list select either Flip on long edge or Flip on short edge e Macintosh users In the Print dialog box from the Presets menu select Layout Then select either Long edged printing or Short edged printing For details see Binding Edge Options on page 87 3 Select any other desired printing options and then click OK and then click OK again or Print to start printing Note For optional printer features to be available in the printer driver dialogs the optional features must be installed and enabled If you have not enabled your installed optional features see Enabling Optional Features on page 44 See also Automatic 2 Sided Printing Guidelines on page 87 Manual 2 Sided Printing This section includes e Performing Manual 2 sided Printing from Tray 1 on page 88 e Performing Manual 2 sided Printing from the Manual Feed Slot on page 89 If you do not have the optional duplex unit installed or if you want to print on media incompatible with the duplex unit you can still print on both sides of certain kinds of media using the instructions in this section Caution Use only paper specified for use with this printe
153. rting with the lowest tray 1 Pull out the paper trays until you find the jammed paper Phaser 6140 Color Laser Printer 149 User Guide Troubleshooting 2 Remove all jammed and creased paper from the tray 6140 043 6140 029 3 Pull the jammed paper out carefully to avoid tearing it If the paper is torn remove the scraps 4 Press the front cover button and open the printer cover Confirm that there are no scraps of paper remaining inside the printer Caution Prolonged exposure to light may damage the imaging unit Warning Some components inside the printer such as the fuser and surrounding area are hot and can cause burns 5 Close the printer cover and then reinsert the trays Caution Do not use excessive force on the tray Doing so could damage the tray or the inside of the printer Clearing Jams at the Duplex Unit 1 Press the front cover button and open the printer cover Warning Some components inside the printer such as the fuser and surrounding area are hot and can cause burns Caution Prolonged exposure to light may damage the imaging unit 2 Gently pull out the jammed paper If you cannot find the jammed paper go to the next step 6140 030 150 Phaser 6140 Color Laser Printer User Guide Troubleshooting 3 Lift up the duplex unit by the recessed slot provided and open the unit fully 6140 031 4 Remove the jammed paper and then confirm that there are no scraps of paper left ins
154. s Printer registration www xerox com office register Material Safety Data Sheets identify materials and www xerox com msds provide information on safely handling and storing U S and Canada hazardous materials www xerox com environment_europe European Union Information about recycling supplies www xerox com gwa Phaser 6140 Color Laser Printer 127 User Guide Troubleshooting Control Panel Messages This section includes e Supply Status Messages on page 128 e Error Messages on page 129 The printer uses control panel messages to indicate printer status errors and to provide instructions Supply Status Messages Status messages tell you about the status of the printer and its supplies Note XXX indicates one of the following the Yellow Toner Y Cyan Toner C Magenta Toner M Black Toner K a tray or fuser NNN indicates a numeric value Code Message Condition Reason Action Replace Fuser Time to replace the fuser 010 351 Replace the old fuser with a new one and then restart the printer Insert Fuser The fuser is not installed or it is incorrectly installed 010 317 Install the fuser and then restart the printer Replace Imaging Unit It is time to replace the imaging unit Replace the imaging unit For details see the Imaging Unit instruction sheet that came in the documentation packet with your printer Insert Imaging Unit The imaging unit is not installed Install the imaging
155. s OK Repeat steps 10 and 11 to select the Network Mask address Press the Back Arrow button once and then press the Down Arrow button to go to Gateway Address and then press OK Repeat steps 10 and 11 to select the Gateway Address Print the Configuration page to verify the new settings For details see Configuration Page on page 25 You are ready to install software Go to Installing the Printer Drivers on page 38 See also Online Support Assistant at www xerox com office 6140support Changing the IP Address Using CentreWare IS To change the printer s IP address using CentreWare IS 1 36 Launch your computer s Web browser and then type the printer s IP address into the browser s Address field using this format http xxx xxx xxx Type the address separating the groups of numbers by periods If the address only has two numbers in a group instead of three then enter only those two numbers do not enter a zero as a placeholder On the right side of the page click the Properties button In the navigation pane on the left of the page expand the Protocols link if it is not already expanded then click TCP IP The TCP IP IPv4 page opens In the middle box make the desired changes For example to change the way the printer acquires the IP address in the Get IP Address field select a method from the drop down list When done making changes scroll to the bottom of the page and click the Save Changes button Phaser
156. scroll up and down through the menu display Back Forward Arrow buttons Press to move left and right through the menu display Back Arrow button Press to back out of a menu level Press to display the Walk Up Features menu 6140 004 7 Error Indicator light Lights up to indicate an error condition or warning that can be resolved by the user Blinks when an error occurs that cannot be resolved by the user Off when the printer is operating properly 8 Ready Indicator light Lights up when the printer is ready to receive data Blinks when the printer is busy receiving data Off when an error occurs or when the printer is in Power Saver mode Phaser 6140 Color Laser Printer 21 User Guide Features Configurations and Options This section includes Configurations on page 22 Standard Features on page 22 Additional Capabilities on page 22 Optional Features on page 23 Configurations The Phaser 6140 printer is available in two configurations Phaser 6140 N All standard features listed below in the Standard Features section Phaser 6140 DN All standard features listed below plus a duplex unit Note You can order additional memory trays and the duplex unit for automatic 2 sided printing if these items are not standard on your printer Standard Features All configurations of the Phaser 6140 printer come with the following features 250 sheet tray Tray 1 Single sheet manual feed slot 256
157. tch the characteristics of the image to be printed e Image Auto Correction Determines the characteristics of a specified image type such as photographs on a page and automatically performs correction for it e Image Settings button Opens the Image Settings tab of the Graphics Properties dialog box e Color Balance button Opens the Color Balance tab of the Graphics Properties dialog box e Profile Settings button Opens the Profile Settings tab of the Graphics Properties dialog box e Defaults button Returns all of the Image Option tab settings to their defaults Layout e Pages per Sheet N up For multiple page documents enables you to print more than one page on one sheet of paper e Image Order Available only if more than one page is being printed on a sheet Determines the order in which pages are printed on the sheet e Draw Outlines When multiple pages are printer per sheet prints a border around each page e Booklet Poster Mixed Document Rotation button Provides settings for printing documents in booklet format for printing one page of data enlarged over multiple pages of paper poster print and for specifying an orientation for files with pages that have mixed orientations e Fit to New Paper Size Select the output paper size to fit the page to e Reduce Enlarge Specifies percentage to reduce or enlarge the image being printed e Image Orientation Specifies Portrait or Landscape e Margin Shift Ma
158. ter and then click Add Note If your printer was not detected verify that the printer is on and that the Ethernet or USB cable is connected properly Adding the Printer OS X Version 10 4 LPD IP Address Connection pel ete ee I Click the Apple menu and select System Preferences and then select Print and Fax Click the plus button below the list of printers Click the Add Printer button From the drop down menu select IP Printing In the Address field enter the printer s IP address Verify that the Queue field is blank Click Print Using and then select Xerox from the Printer Model menu Select the corresponding PPD file for your printer Click the Add button The printer is added to the list Close the Print and Fax window Phaser 6140 Color Laser Printer 41 User Guide Installation and Setup Adding the Printer OS X Version 10 5 oS 42 From the Applications folder or from the dock open System Preferences Open Print amp Fax The list of printers appears on the left of the window Click the plus button under the list of printers Click the Default icon at the top of the window Select your printer from the list and click Add Note If your printer was not detected verify that the printer is on and that the Ethernet or USB cable is connected properly Phaser 6140 Color Laser Printer User Guide Installation and Setup Installing PrintingScout Note PrintingScout is a Windows only utility
159. ters and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows 2000 and Windows Server 2003 click Start gt Settings gt Printers e For Windows Server 2008 click Start gt Settings gt Printers 2 Inthe list of printers right click the Phaser 6140 PS printer and select Properties 3 Inthe Properties dialog box click the Device Settings tab 4 Click the plus sign to the left of Installable Options to expand and see the list of optional features 44 Phaser 6140 Color Laser Printer User Guide Installation and Setup Enable the installed features e To specify the amount of RAM memory available click Memory and then select the amount of memory from the drop down list e To enable the 250 sheet feeder click Paper Tray Configuration and select 2 Tray from the drop down list e If you have enough memory to use the RAM Disk feature minimum of 512 MB required click RAM Disk and select Available from the drop down list e To enable the duplex unit click Duplex Unit and select Available from the drop down list Click OK Enabling Optional Features for the Windows PCL Driver This section includes Enabling Optional Features for a Network Connected Printer on page 44 Enabling Optional Features for a USB Cable Connected Printer on page 44 Enabling Optional Features for a Network Connected Printer 1 Navigate to your computer s list of printers e For Wind
160. the network acquiring an IP address using DHCP Network addresses assigned by DHCP are temporary however After a specified time the network may assign a new IP address to the printer This may cause a connectivity problem if the printer driver is set to an IP address that changes periodically If this becomes a problem for you or if your network administrator requires a static IP address for the printer you can assign the IP address to the printer manually For details see Assigning the IP Address Manually on page 35 Note You can view your printer s IP address from either the Configuration page or the printer control panel For details see Finding Your Printer s IP Address on page 37 34 Phaser 6140 Color Laser Printer User Guide Installation and Setup Allowing the IP Address to be Assigned Automatically If you have specified a static IP address and at some point want to re enable automatic assigning of the printer s IP address you can do this from the printer control panel a Ok NS On the printer control panel press the Menu button Press the Down Arrow button to go to Admin Menu and then press the OK button At Network Setup press OK Arrow down to TCP IP and press OK Arrow down to IPv4 and press OK At Get IP Address press OK Arrow down to DHCP AutolIP and press OK Assigning the IP Address Manually These instructions are for assigning a static IP address to your printer from the printer s control panel
161. tion includes e Operating System Requirements on page 38 e Available Drivers on page 38 e Installing the Printer Drivers for Windows on page 39 e Installing the Printer Driver for Macintosh OS X on page 39 e Adding the Printer for Macintosh on page 40 Operating System Requirements e PC Windows 2000 2003 server XP pro XP Vista e Macintosh OS version 10 3 9 to 10 5 e Linux UNIX Red Hat SuSe TurboLinux 10 Desktop Available Drivers To access special printing options use a Xerox printer driver Xerox provides drivers for a variety of page description languages and operating systems The following printer drivers are available The software CD listed in the Source column refers to the Software and Documentation CD that came packaged with your printer The website from which you can download drivers is www xerox com office 61 4Odrivers Printer Driver Source Description Adobe PostScript 3 Driver Software CD The PostScript driver is recommended to take full and Web advantage of your system s custom features and genuine Adobe PostScript Default printer driver PCL6 Software CD The Printer Command Language driver can be and Web used for applications requiring PCL Mac OS X version 10 3 and higher Software CD This driver enables printing from a Mac OS X Driver and Web version 10 3 and higher operating system UNIX Web only This driver enables printing from a UNIX operating system Linux Software CD This driver ena
162. tional 250 sheet feeder Tray 2 Output tray Toner cartridges Phaser 6140 Color Laser Printer User Guide Features Rear View 6140 002 1 Optional memory slot Network connector USB port Power cord connector np wN Power switch Phaser 6140 Color Laser Printer 19 User Guide Features Internal Components 3 6140 003 Phaser 6140 DN 1 Fuser Imaging unit Button for opening the front cover and releasing the duplex unit Duplex unit vu fF Ww N Transfer belt unit with Tray 1 removed so the transfer belt unit folds down completely 20 Phaser 6140 Color Laser Printer User Guide Control Panel The control panel displays two screen types Print screens for displaying printer status 1 Menu screens for configuring settings Phaser 6140 Features Menu Display window Displays status messages menus and toner levels Menu button Scrolls to the menu option Switches the display between the menus and the print screen OK button Selects the displayed menu option and also prints reports and lists Wake Up Power Saver button Stays lit in Power Save mode Press to exit Power Save mode and wake up the printer when in sleep mode When printer is idle press to manually put the printer in sleep mode Cancel Job button Cancels the current print job 6 Navigation Menu select buttons Up Down Arrow buttons Press to
163. tridges meet specifications and replace them if necessary For details see Consumables on page 114 There is a problem with the toner cartridge for that color Check the toner cartridge for damage and replace if necessary Recurring smudges Dirt in the paper path Printer several blank sheets until the smudges disappear The paper is outside the recommended specification range Replace the paper with a recommended size and type and confirm that your control panel settings are correct For details see Usable Paper on page 52 The transfer belt unit or fuser is old or damaged Check the condition of the transfer belt unit and the fuser and replace if necessary 136 Phaser 6140 Color Laser Printer User Guide Symptom Toner smears when rubbed Printed pages are blank Cause The paper is damp Troubleshooting Solution Replace the paper The paper is outside the recommended specification range or the paper type setting is not correct Replace the paper with a recommended size and type and then confirm that your printer driver settings are correct For details see Usable Paper on page 52 The toner cartridges are not Xerox toner cartridges Verify that the toner cartridges meet specifications and replace if necessary For details see Consumables on page 114 The fuser is old or damaged Two or more sheets may be feeding at
164. ttings for the Printer Command Language PCL The printer s PCL driver is used for applications requiring PCL For PCL printer driver options see Printing Options for Windows PCL Driver on page 68 Item Description Paper Tray Specifies the paper tray to use when the Paper Tray setting in the PCL printer driver is set to Auto Select e Auto default e Tray 1 e Tray 2 optional if installed e Manual Feed Slot Paper Size Specifies the default paper size to print Orientation Specifies the default paper orientation e Portrait default e Landscape 2 Sided Specifies 2 sided printing settings e 2 Sided Print Specifies whether to perform 2 sided printing The default is Off e Binding Edge Specifies the binding direction from Flip Long Edge default or Flip Short Edge Font Specifies the font to use The default font is Courier 104 Phaser 6140 Color Laser Printer User Guide Control Panel Menus Item Description Symbol Set Specifies the font to use for symbols The default is Roman 8 Font Size Specifies the font size The default size is 12 00 You can specify a value between 4 00 and 50 00 in increments of 0 25 Available only for typographic fonts Font Pitch Specifies the character spacing You can specify a value between 6 00 and 24 00 in increments of 0 01 The default is 10 00 Form Line Specifies the form line the number of lines per form You can specify a value betw
165. ttings in the application In this case the blank page is counted as one page Viewing the Billing Meter The billing meter tracks the total number of pages printed for the life of the printer it cannot be reset To check the total number of pages printed 1 On the printer control panel press the Menu button 2 Press the Down Arrow button to go to Billing Meters and then press the OK button 3 Arrow down to the desired meter The number of printed pages is displayed below the name 4 After checking press the Menu button to exit the Billing Meters menu Printing the Print Volume Report The print meter tracks print job accounting information The information is available in the Print Volume report which shows the information broken down by username and by how many pages of which size were printed in color and in black and white To print the print meter information page 1 On the printer control panel press the Menu button 2 At Information Pgs press the OK button 3 Press the Down Arrow button to go to Print Meter and then press OK The Print Volume Report prints Phaser 6140 Color Laser Printer 121 User Guide Maintenance See also Information Pages on page 25 Managing the Printer with CentreWare IS on page 116 122 Phaser 6140 Color Laser Printer User Guide Maintenance Moving the Printer Follow these procedures when moving the printer To view precautions and guidelines for safely moving your printer s
166. twork printer 65 setting for Windows 64 printer driver options Macintosh 70 printer driver options Windows 65 printer drivers installing 38 installing for Macintosh 39 installing for Windows 39 printer error messages 126 printer features 17 additional 22 enabling optional for Linux 47 enabling optional for Macintosh 46 enabling optional for Windows PCL driver 45 enabling optional for Windows PostScript driver 44 optional 23 standard 22 printer information pages 25 27 printer installation and setup overview 30 printer internal components 20 printer location 31 printer location safety guidelines 12 printer parts 18 printer performance specifications 157 printer problems 132 printer recycling 163 printer safety requirements 9 printer specifications 153 154 printer status checking in CentreWare IS 116 checking via email 118 checking with PrintingScout 117 printer status messages 126 printer supplies checking status in CentreWare IS 116 printer weight 154 printing 49 a job stored in the printer s memory 92 envelopes 75 envelopes using the PCL driver 78 envelopes using the PostScript driver 77 Phaser 6140 Color Laser Printer 169 User Guide Index labels 78 on card stock 82 on custom size paper 84 86 on glossy paper 80 Proof Print jobs 93 Secure Print jobs 91 printing 2 sided documents 87 automatically 88 manually 88 manually from the manual feed tray 89 manually from
167. type e Off default No message is displayed Phaser 6140 Color Laser Printer 109 User Guide Control Panel Menus 110 Phaser 6140 Color Laser Printer User Guide Maintenance This chapter includes Cleaning the Printer on page 112 Ordering Supplies on page 114 Managing the Printer on page 116 Checking Page Counts on page 121 Moving the Printer on page 123 Phaser 6140 Color Laser Printer User Guide 111 Maintenance Cleaning the Printer This section includes General Precautions on page 112 Cleaning the Exterior on page 112 Cleaning the Interior on page 113 General Precautions Warning When cleaning your printer do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly into any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children Warning Internal parts of the printer may be hot especially the fuser Use caution when doors and covers are open Warning Do NOT use pressurized air spray cleaning aids on or in the printer Some pressurized air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire Warning Do NOT remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do NOT attempt any mainten
168. u are finished printing Put the unused glossy paper back in the original wrapper and seal it for later use Rotate stock frequently Long periods of storage in extreme conditions can cause glossy paper to curl and jam the printer Printing on Glossy Paper from Tray 1 1 80 Gently pull out the paper tray and slide open the paper guides then open the output tray to hold the printed sheets For details see Loading Paper in Tray 1 on page 55 Fan the sheets to release any that are stuck together Insert the glossy paper into the tray with the side to be printed faceup Note Do not load more than 25 sheets Do not load the paper above the fill line indicated on the tray Overloading the tray may cause jams 6140 020 Phaser 6140 Color Laser Printer User Guide Printing gt In the application you are using to print from open the Print dialog box and select the Phaser 6140 printer if you have both the PCL and the PostScript drivers installed you can use either one 5 Click the Properties button 6 Inthe Paper Output tab do the following a From the Paper Size list select the paper size b From the Paper Type list select Glossy Paper c From the Paper Tray list select Tray 1 7 Select any other desired settings such as page orientation and then click OK 8 In the Print dialog box click OK or Print to start printing Printing on Glossy Paper from the Manual Feed Slot 1 Slide the paper guides of the ma
169. unt of RAM in MB Phaser 6140 Color Laser Printer 45 User Guide Installation and Setup To enable the items that are installed in your printer select the item in the list and then in the Settings for drop down list select Available If you are enabling additional memory then in Memory Capacity select the amount of RAM in MB from the list Click OK Enabling Optional Features for Macintosh This section includes Enabling Optional Features for Macintosh OS X Version 10 3 on page 46 Enabling Optional Features for Macintosh OS X Versions 10 4 and 10 5 on page 46 Enabling Optional Features for Macintosh OS X Version 10 3 1 From the Applications folder or from the dock open System Preferences Open Print amp Fax The list of printers appears on the left of the window In the Printer list select your printer and then click the Show Info icon in the top row of the window In the Printer Info window from the first drop down list select Installable Options Select all that apply e If you have added the optional additional memory select the amount of total memory from the Memory list e Ifyou have the optional 250 sheet feeder installed Tray 2 then select 2 Tray from the Paper Tray Configuration list e If you have enough memory to use the RAM Disk function minimum 512 MB required select the RAM Disk check box e If the duplex unit is installed select the Duplex Unit check box Click the Apply Changes button
170. xerox com office 6140docs Recommended Media List Europe www xerox com europaper North America www xerox com paper Online Support Assistant www xerox com office 6140support Technical Support www xerox com office 6140support Information pages Print from the control panel menu Phaser 6140 Color Laser Printer 27 User Guide Features 28 Phaser 6140 Color Laser Printer User Guide Installation and Setup This chapter includes Installation and Setup Overview on page 30 Choosing a Location for the Printer on page 31 Connecting the Printer on page 32 Configuring Network Settings on page 34 Installing the Printer Drivers on page 38 Installing PrintingScout on page 43 Enabling Optional Features on page 44 See also Online Support Assistant at www xerox com office 6140support Phaser 6140 Color Laser Printer User Guide 29 Installation and Setup Installation and Setup Overview Before using the printer you must 1 30 Make sure the printer is set up correctly in an appropriate location For details see Choosing a Location for the Printer on page 31 Select a connection method For details see Choosing a Connection Method on page 32 Make sure the printer is connected correctly For details see Connecting the Printer on page 32 Turn on the printer and the computer The printer s Configuration page should print by default If it does not see Configuration Page on page 25 If you are con
171. your printer in the list and then click the Set Printer Options button for your printer 4 At the Set Printer Options page enable the optional features installed on your printer In the Memory field select the amount of Memory in MB If you have the 250 sheet feeder installed select 2 Tray in the Paper Tray Configuration field To enable RAM Disk minimum 512 MB required select the Available option To enable automatic 2 sided printing at the Duplex Unit field select the Available option 5 Click Set Printer Options to save the settings Phaser 6140 Color Laser Printer 47 User Guide Installation and Setup 48 Phaser 6140 Color Laser Printer User Guide Printing This chapter includes Supported Paper and Media on page 50 Loading Paper on page 55 Setting Paper Types and Sizes on page 62 Selecting Printing Options on page 64 Printing on Specialty Media on page 75 Printing Custom Sizes on page 84 Printing on Both Sides of the Paper on page 87 Printing Using Secure Print on page 90 Printing Using Proof Print on page 93 Phaser 6140 Color Laser Printer User Guide 49 Printing Supported Paper and Media This section includes e Paper Usage Guidelines on page 50 e Paper That Can Damage Your Printer on page 51 e Paper Storage Guidelines on page 51 e Usable Paper on page 52 Your printer is designed to be used with a variety of paper types Follow the guidelines in this section to ensure the best print quality and

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