Xerox 604S14200 Printer User Manual
Contents
1. Gateway Go to the printer and 1 Connect your printer to the network with the appropriate cabling 2 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 3 Enter the Network Setup menus a Press the Connectivity and Network Setup button b Wait for the screen to refresh and press the Network Setup button c Press the TCP IP Options button Enable the Protocol and Media a Press the TCP IP Settings button b Press the Protocol and Media button c Press the Enable button d Press Save NOTE The Broadcast Address will be calculated automatically Set the Host Name a Press the Name Address button b One ata time press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers using the keypad c Press the Host Name button d When the soft keypad appears type the host name EXACTLY as you want it to appear with correct case When finished press the Save button twice to record the changes and exit to the TCP IP Settings Screen Set the Subnet Mask and Gateway a Press the Subnet and Gateway button b One ata time press the soft buttons on the Touch Screen for each octet of the Subnet Mask and enter the numbers using the keypad c Repeat this process for the2. Given name searches will initially look for a person s surname and given name s field If no surname match is found e g a distribution list the search will be based on the common name field 22 Click the Apply button to implement any changes 23 When prompted enter admin lower case into the User Name field and 1111 into the Password field and select OK LDAP Mappings Optional Note Fields contained within LDAP structures are not standardized Fields that are used for display are allowed to be mapped to the fields used on the LDAP environment 24 Select Edit LDAP Mappings 25 Enter a user name contained within your LDAP directory e g lastname firstname 26 Choose the type of LDAP server being used 27 Select Search 28 When properties have been modified select OK then select Apply 34 E mail Public Address Book Optional 29 Select the plus symbol to the left of the Services folder 30 Select the plus symbol to the left of the Internet Messaging folder 31 Select Public Address Book 32 Browse to the location where you will find the Address Book File CSV 33 Highlight the CSV file that you require Click the Open button 34 Click the Import Now button Click the OK button to import the Address Book 35 When prompted enter admin lower case into the User Name field and 1111 into the Password field and select OK 36 Click the OK button to import the Address Boo
3. Repeat this Go to a workstation and proce dure at each workstation that will print to this printer 604P15100 NOTE You may establish connectivity to your printer using the print utilities native to the UNIX operating system CentreWare need not be installed to create a print device on the workstation The extended device functions offered through Centre Ware however may not be available as the operat ing system manufacturer may not provide a Xerox printer model 20 Microsoft Windows 2000 LPR and IPP inting Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page Your printer now has DHCP LPR and NetBIOS over the IP protocol enabled by default If your DHCP server will provide host name IP address Gateway address and Subnet Mask the printer TCP IP information will be con figured on initial boot This means that if you have configured your DHCP server with the desired information you may connect your printer to your network and go right to the section on this card entitled Go to the Server Workstation and You can use BOOTP or RARP servers to assign TCP IP information to your printer Refer to the Dynamic TCP IP Address Assignment DHCP BOOTP RARP Quick Install Card for details If you are not using Dynamic Addressing record the following TCP IP information Host Name IP Address Subnet Mask Default Gateway Go to the
4. Submission Tool Font Management Utility e Xerox Printer Configuration Utility e Xerox Printer Installation Utility CentreWare Printer Management CD e Links to download Device Admin Wizard and Device Discovery e Additional tools are available on this CD Refer to the Getting Started with Network Services guide for more details 604P14400 4 Enable Scanning and E mail Options A A A A If you only received Basic Network Scanning plus E mail follow the instructions in step 1 If you also received CentreWare Network Scanning Standard or Deluxe follow the instructions in steps 1 and 2 When these options are enabled you can convert paper documents into digital images The scanned images can be sent directly to network repositories or attached to an e mail message sent directly from the printer The printer offers a range of walk up e mail features You can search and select addresses using an existing company network e mail address book or an address list downloaded to the machine Or type an e mail address using the standard keyboard provided on the touch screen You can also activate Authentication security which requires users to complete a valid network or optional guest login sequence before accessing optional features such as e mail scanning and fax 1 Enable E mail Authentication and Basic Network Scanning To enable and configure servers for the E mail and Authentication features follow the instructions on the E mail pag
5. change the lpr port for your printer press the Port Number soft button and enter the desired port number at the keypad Press Save 604P14800 Static Manual TCP IP Addressing 9 Enable HTTP IP a Press the HTTP IPP button b Press Enable c Press Save 10 Print a Configuration Report a Press the Close button three times b Select System Settings O d e Select Configuration Report Select Print Configuration Report Now Press the Cancel button 11 Exit the Tools menu a Press the Exit Tools button NOTE At this point the Network Controller is being reset and initializing with the new setup When complete a Configuration Report will print b Obtain the Configuration Report page from your printer and verify that your settings have been retained 12 Prepare for print driver installation a From the documentation package supplied with your printer retrieve the CentreWare Print and Fax Drivers CD and the leaflet entitled Getting Started with Network Services Proceed to the next section of this procedure called Go to a Workstation and Go to a workstation and 604P14800 Create a test job and send it to the printer with an lpr utility or through a queue your operating system may support Check your test job for quality and use the problem solving section of the Reference Guide for resolving print defects If your job does not print refer to the troubleshooting sectio
6. entry unless instructed a Press the RAW TCP IP printing button otherwise b Press the Enable button 3 Enter the Network Setup menus a Press the Connectivity and Network Setup c Press Save button 8 Exit the Tools Menu b Wait for the screen to refresh and press the a Press the Exit Tools button Network Setup button c Press the TCP IP Options button 31 604P15700 Port 9100 TCP IP Printing Go to a workstation and 1 Create a test job and send it to the printer with a workstation utility or through a queue on your operating system that supports Port 9100 print ing 2 Check your test job for quality and use the problem solving section of the Reference Guide pdf file located on the Customer Documentation CD for resolving print defects 3 If your print job does not print refer to the trouble shooting section in the System Administration Guide paf file located on the Customer Docu mentation CD to correct the problem 4 Repeat this Go to a workstation and procedure at each workstation that will print to this printer or at other servers where a queue has been created 604P15700 32 E mail Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page In order for Scan to E mail to work your printer must have E mail and Network Scanning Installed Network Access TCPAP Enabled System TCP IP Domain Name Access to a fun
7. features Internal Address Book Support LDAP Lightweight Directory Access Protocol The printer can search your internal company address book if available saving valuable time and reducing errors associated with key stroking in every address e Public Address Book Support Users have the ability to download a CSV Comma Separated Values file to the printer s internal hard disk drive This public address book allows the user to search for an address that would not normally be loaded in their internal company address book Benefits of E mail e Completely integrated with the printer Does not require e mail inbox No external PC or Server to administer support or protect from security attacks No additional software required for PC end users e No additional network connection e Compatible with most existing e mail systems Machine status available locally and remotely e E mail security via Authentication option Address look up via LDAP option e Easy to configure and maintain remotely via Embedded Web Server CentreWare Internet Services delivered with every system product Key Enablers for a successful E mail Installation A person to supply the e mail Authentication and LDAP server address information required by the printer A person to configure the network information on the printer via the embedded Web server CentreWare Internet Services 39 604P15900 How E mail works with the Xerox pri
8. print To verify the overwrite has completed view the Confirmation Sheet under Confirmation Details The Job Information Status ESS Disk should read SUC CESS The Status Image Disk should read SUC CESS 604P15800 Image Overwrite Security On Demand Overwrite from a workstation 1 Launch an Internet Browser 2 Enter the TCP IP Address of your printer in the Address or Location field and press Enter 3 Atthe CentreWare Internet Services Home Page Click the Properties tab or click Properties in the directory tree Click On Demand Overwrite in the directory tree Enter the administration id and password Click OK Click Start NOOR NOTE A screen will appear to confirm that this proce dure will delete image data from the hard disks Any ex isting jobs in the queue will be deleted The machine will be taken offline and will be unable to receive any in coming jobs Internet Services will not be available until the machine reboots and comes back online The On Demand Overwrite will overwrite all image data on the hard disks The process takes up to 20 minutes To cancel the overwrite procedure press Abort Enter the current administrator password The overwrite pro cedure may have already started at this stage Press Back to continue with the overwrite Following completion of the On Demand Overwrite the Network Controller will reboot A confirmation sheet will print To verify the overwrite has complet
9. the context in which this printer resides To access numeric characters and punctuation press the More Characters or 123 button When finished press Save d Press the Exit Tools button Allow approximately 2 minutes for the software to reset with the new settings Prepare for print driver installation a From the documentation package supplied with your printer retrieve the CentreWare Network Services Pack Proceed to the next section of this procedure called Go to a Workstation and 604P15000 18 Go to a workstation and a Press the Print Server button 1 Use the CentreWare Print and Fax Drivers CD to install print drivers on a Windows based worksta tion Details for this are found in the leaflet Getting Started with Network Services Connect the print driver you loaded above to the queue you created on the NetWare server Open an application and print a test job Check your test job for quality and use the problem solving section of the Reference Guide pdf file located on the Customer Documentation CD for resolving print defects If your test job does not print refer to the troubleshooting section in the System Administration Guide pdf file located on the Customer Documentation CD to correct the problem Repeat this Go to a workstation and procedure at each workstation that will print to this printer UNIX Linux Solaris SunOS HP UX AIX Before You Start Verify the Ethernet connec
10. will ask you to provide the installation disks for those Operating systems in order to complete the printer driver install l At the next dialog it is recommended that you print a test page Click Finish m Wait for the Test Print to print A new dialog will ask for confirmation of the test print If the page printed click Yes If it did not print run the Printing Troubleshooter in NT to solve the problem Send a test job to the printer a Check your test job for quality and use the problem solving section of the Reference Guide pdf file located on the Customer Documentation CD for resolving print defects b If your print job does not print refer to the troubleshooting section in the document entitled System Administration Guide pdf file located on the Customer Documentation CD to correct the problem Go to the server and 24 Verify that the TCP IP protocol stack is loaded Use the CentreWare Print and Fax Drivers CD to install print drivers Details for these procedures are contained in the leaflet entitled Getting Started with Network Service Connect the printer that you just created to the shared resource on the server Open an application on the workstation and print a test page to verify operation Check your test job for quality and use the problem solving section of the Reference Guide pdf file located on the Customer Documentation CD for resolving print defects Repeat this Go to the worksta
11. Apply button to implement any changes When prompted enter admin lower case into the User Name field and 1111 or the current password into the Password field and select OK Configuring E mail 10 11 12 13 14 15 Select the plus symbol to the left of the Services folder Select the plus symbol to the left of the Internet Messaging folder Select E mail Settings Enter any Optional Information required a b Image Attachment Field Security Options Auto Send to Self a o Subject Default e Signature f Confirmation Sheet Click Apply button to implement any changes When prompted enter admin lower case into the User Name field and 1111 or the current password into the Password field Select OK 604P 16000 LDAP Directory Setup Internal Address Book Optional 16 Select the plus symbol to the left of the Connectivity folder 17 Select the plus symbol to the left of the Protocols folder 18 Select LDAP Directory 19 Enter the Server IP Address or Host Name and optional Port 20 Enter any Optional Information required a Search Directory Root b The LDAP server Login Name and Password if required c Maximum Number of Search Results d Search Timeout e LDAP Referrals 21 Select Common Name or Surname and Given Name Note Common name searches are matched against a field such as alias in Microsoft Exchange Sur name and
12. IP Gateway address When finished press Save to record the changes and press Close to exit to the TCP IP Settings screen d Press the TCP IP Line Printer button At the next screen press the Enable button NOTE While you can change the port number at which your printer will accept Ipr print jobs it is recommended that you do this ONLY with extreme caution as most Ipr spoolers are set to send print jobs to the default port e If you wish to change the Ipr port for your printer press the port soft button and enter the desired port number at the keypad Press Save Exit the Tools Menu a Press the Exit Tools button 604P 15300 Microsoft Windows NT 4 0 Server TCP IP 8 Prepare for print driver installation a From the documentation package supplied with your printer retrieve the CentreWare Network Services Pack Proceed to the next section of this procedure called Go to the server and Go to the server and 1 Verify the correct software is loaded a At the Desktop right mouse click the Network Neighborhood icon and select Properties Click on the Protocols TAB and verify that the TCP IP protocol has been loaded Select the Services TAB and verify that Microsoft TCP IP Printing is loaded If this software is not present install it using the documentation provided by Microsoft Then return to the next step in this document 2 Add the printer a Open the Control Panel and double click
13. OS HP UX AIX Enable HTTP IP a Press the HTTP IPP button b Press Enable c Press Save Print a Configuration Report a Press the Close button three times b Select System Setting a o Select Configuration Report Select Print Configuration Report Now e Press the Cancel button f Press the Exit Tools button Prepare for print driver installation a From the documentation package supplied with your printer retrieve the CentreWare Network Services Pack Proceed to the next section of this procedure called Go toa Workstation and Go to a workstation and 1 Mount the CentreWare Print and Fax Drivers CD and load the DCPR Tool Details for these procedures are contained in the leaflet entitled Getting Started with Network Services Add the printers host name TCP IP address hardware address to your etc hosts file or NIS database depending on your UNIX version Create a queue using the CentreWare tool OR by using the native tools available in your operat ing system version Create a print job and send it to the printer Check your test job for quality and use the prob lem solving section of the Reference Guide pdf file located on the Customer Documentation CD for resolving print defects If your test job does not print refer to the trouble shooting section in the System Administration Guide pdf file located on the Customer Docu mentation CD to correct the problem
14. Printers icon Double click Add Printer The Add Printer Wizard starts Verify that My Computer is selected and click Next gt Click Add Port From the list that appears select LPR Port Click New Port This will open up the Add LPR compatible printer window Type in the IP address of the printer and the printer name and select OK The Wizard will return you to the previous dialog Verify the new IP address you entered is in the list and correct The check box to the left of the address must be checked if it is not check it then select Next gt Insert CentreWare Print and Fax Drivers CD in the CD drive and click Have Disk Click the Browse button and select the directory containing the Windows NT drivers Details for this are contained in the leaflet entitled Getting Started with Network Services Select the INF file then click Open The Wizard will return you to the previous dialog Verify the path and file name are correct and click OK 604P 15300 j Atthe next dialog enter a name for the printer and select whether you want that printer to be the default then click Next gt k Ifthe printer will not be shared click Next gt To share the printer check the share checkbox enter a Share Name then click Next gt NOTE You may choose to share driver files for other operating systems from the NT 4 0 server Choose from the share list all operating systems for which you to choose share print drivers The wizard
15. WorkCentre Pro 65 75 90 604514200 Network Installation Instructions Read this before installing Distribute Materials A ae Xerox installation personnel deliver unpack and install the printer They identify the documentation needed to sup port your printer Materials may vary depending on model and options installed Locate and distribute the following materials as instructed below This document For the System Administrator Page oonoOoOVOr 1 _ o 1 oe o I Connect the Printer to a Network Enable Scanning and E mail Options Enable the Fax Option Enable the Network Accounting Option Enable Universal Serial Bus Printing Enable Image Ovemrite Security 100BaseT Ethernet Static Manual TCP IP Addressing Dynamic TCP IP Address Assignment DHCP BOOTP RARP Novell NetWare 4 X and 5 X NDS UNIX Linux Solaris SunOS HP UX AIX Microsoft Windows 2000 LPR and IPP Printing Microsoft Windows NT 4 0 Server TCP IP Microsoft Windows NetBEUI Peer to Peer Networks WINS Windows Internet Name Service Apple Macintosh AppleTalk Port 9100 TCP IP Printing E mail Image Overwrite Security E mail at a Glance Other Documentation CD Pack e Getting Started Leaflet For the Machine Administrator Operator It provides steps to install the Customer Documentation CD on a PC and the Environment Health and Safety information Read and keep for refer ence e Information CD For the Machine Adm
16. are Network Services Pack or a directory where drivers are stored 604P15500 Notes 604P15500 28 Apple Macintosh Apple Talk Before You Start 4 Assign a Name and Zone to your printer Verify the Ethernet connection is complete and the a You will be returned to the previous screen desired speed is set Then return to this page Press the Name and Zone button b At the next screen press the Printer Name The information on this card will enable you to print with button and enter the name you want for the the AppleTalk protocol from your Macintosh Computer printer this is the name that will appear in the Chooser on your workstations using the Follow the steps as shown The AppleTalk name for your touch panel keys Press the Save button Xerox printer is set at the factory as the network interface address of the printer If you prefer not to set c Press the Zone Name button enter the the AppleTalk Name manually you may use the PUtility desired text for this item using the touch program found on the CentreWare Network Services panel keys then press Save the printer CD Refer to the document supplied with your printer default is which means the printer will entitled Getting Started with Network Services leaflet for appear in default zone Press the Save details on how to install PUtility button again to return to the AppleTalk Settings screen Record the following information 5 Exit the Tools Menu App
17. ation that accompanied the Network Fax components Establish the Fax repository Refer to your vendor s Network Fax documentation for more information Set up the printers Fax Repository Settings Use the System Administration Guide pdf file located on the Customer Documentation CD in the CD Pack to assist you If necessary deploy client software such as drivers to enable faxing from the PC desktop These drivers should be supplied as part of the network fax software 604P 14400 6 Enable the Network Accounting Option A A oU Follow the steps below to make the printer a more complete part of your business process 1 Set up the Network Accounting feature on your printer Refer to the System Administration Guide pdf file located on the Customer Documentation CD in the CD Pack for details 2 Install and configure the Network Accounting software using your vendor s documentation This will allow you to connect the printer on your network create user accounts and set up reporting 3 Enable the Network Accounting option in the CentreWare print drivers The print drivers are part of CentreWare software Instructions for print driver setup are found in the CentreWare Print amp Fax Drivers Guide for Windows and Macintosh pdf file located on the CentreWare Print amp Fax Drivers CD in the CentreWare Network Services Pack The drivers are distributed without the Network Accounting option enabled Users will need to enable the accou
18. ave button twice to record the changes and exit the screen 604P15000 Novell NetWare 4 X and 5 X NDS Set the Print Server Name and Password b Press the Print Server Name button and use the Touch Screen keyboard to enter the name you assigned to your print server it is recommended you use all UPPER CASE 2 characters A default name will appear Use the backspace key it looks like an arrow pointing to the left to clear out the default name prior to entering your new name To include numbers or other characters in the name press the More Characters or 123 button When finished press Save to retain the changes and return to the Print Server screen 5 c Press the Print Server Password button and use the touch screen keyboard to enter the print server password in the correct case you recorded when you set up your print server then press Save 6 d Press Save to exit the Print Server screen and save your changes OPTIONAL STEP Change the desired SAP rate or Poll Interval for your printer or set the Primary File Server a Press the Rates button and press SAP Enable b Press the box under SAP Rate or Poll Interval and enter the desired number from the keypad The default values are recommended When finished press Save to retain your changes and return to the NetWare Options screen c Press the Primary File Server button At this screen press the Name Context button and use the touch panel keyboard to enter
19. ctional SMTP Server Internet Services HTTP Enabled SMTP Server IP Address or Host Name LDAP Server IP Address or Host Name Default Domain Name For SMB IP address or Host Name of the Primary Domain Controller printer E mail Address see note on page 34 step 7 Note Internet Services HTTP IPP and Scan to E mail must be enabled if they are not enabled per form the following steps If they are enabled skip to step 15 At the printer for HTTP 1 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 2 Enter the Network Setup menus a Wait for the screen to refresh and press the Connectivity and Network Setup button b Wait for the screen to refresh and press the Network Setup button 3 Press the TCP IP Options button 4 Press the HTTP IPP button 5 Press the Enable button 6 Press the Save button 7 Press the Close button 3 times Enable Scan to E mail 8 Select More 9 Select Configuration Setup 10 Atthe Warning Screen Select Close 11 Select Optional Services 12 Select E mail 13 Select Enable 14 Select Save E mail Authentication 15 Select Authentication Mode Note The default for Network Authentication is Enabled To deselect or to add Guest Authen
20. e printer is set to Auto the hub concentrator will not arbitrate to the correct speed Before you connect the printer to your network perform the procedure in the next column on this page entitled Go to the printer and Go to the printer and 1 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 2 Set or Change the Ethernet speed a Press the Connectivity and Network Setup button b Wait for the screen to refresh and press the Physical Media button NOTE Auto Sensing hubs may not arbitrate cor rectly with the printer when Auto is selected If your hubs concentrators support the 100BaseT speed it is recommended you select 100Mbps in Step d below Please be sure your Ethernet cable is Category 5 c Select the desired Speed 10Mbps 100Mbps or Auto d When finished with your changes press Save 3 Exit the Tools menu a Press the Exit Tools button NOTE At this point the Network Controller is being reset and initializing with the new setup When complete a Configuration Report will print b Obtain the Configuration Report page from your printer and verify that your settings have been retained 4 Connect your printer to the network with the appropriate cabling 5 Select the appropriate Network
21. e included in this document To enable Basic Network Scanning use the printers Internet Services embedded web server Consult the System Administration Guide pdf file located on the Customer Documentation CD in the Cus tomer Information Pack for a more in depth explanation 2 Enable CentreWare Network Scanning Locate the CentreWare Network Scanning Services Pack Refer to the Getting Started With Network Scanning Services Guide and the System Administration Guide for help to install configure and use the scanning features To install Scan to PC Desktop Standard or Deluxe or other Image Management applications follow the installation instructions included with your Image Management application If using CentreWare software you can also configure your printer to scan to e mail destinations via a CentreWare Network Scanning Services distribution server or Microsoft Exchange Public Folders You can also create a scanning template repository for use by multiple printers rather than recreate them for each machine Locate the CentreWare Network Scanning Services Pack to obtain the software and installation instructions for these options Refer to the Getting Started with Network Scanning Services Guide 5 604P14400 Enable the Fax Option A A A A Follow the steps below to make the printer a more complete part of your business process 1 Install the Network Fax software and any hardware on a network server using the vendor s document
22. e to record the changes and exit to the TCP IP screen Press the TCP IP Line Printer button At the next screen press Enable then press Save NOTE Other options available are Domain Name Preferred and Alternate DNS Servers NOTE While you can change the port number at which your printer will accept Ipr print jobs do this ONLY with extreme caution as most Ipr spoolers are set to send print jobs to the default port e If you wish to change the lpr port for your printer press the port soft button and enter the desired port number atthe keypad Press Save f Press the Close button 7 Exit the Tools Menu a Press the Exit Tools button 604P15200 Microsoft Windows 2000 LPR and IPP Printing 8 Prepare for printer installation a Proceed to the next section of this procedure called Go to the server and Go to the Server Workstation and 1 Verify the correct software is loaded a Atthe Desktop right mouse click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon and verify that the Internet Protocol TCP IP protocol has been loaded 2 Add the printer a Open the Control Panel and double click Printers icon Double click Add Printer The Add printer Wizard starts b Verify that Network Printer is selected and click Next gt c The Locate your Printer screen will appear d Follow the steps to Create a LPR printer below OR Create an IPP printe
23. ed view the Confirmation Sheet under Confirmation Details The Job Information Status ESS Disk should read SUC CESS The Status Image Disk should read SUC CESS 604P 15800 38 E mail at a Glance E E mail Overview What is E mail The E mail feature enables you to convert a hardcopy document into a PDF Portable Document Format single or multi page TIFF Tagged Image File Format attachment and send it to an e mail server to be distributed to individual or multiple e mail addresses The printer functions as an e mail client like any other SMTP Simple Mail Transfer Protocol e mail client mapped to an e mail server In other words the printer E mail feature is no different than the MS MicroSoft Outlook client on your PC Personal Computer which is mapped to an MS Exchange server The MS Outlook client converts your electronic e mail messages into a format that the Exchange server can process The printer E mail feature performs the same function but with hard copy documents What options are enabled with E mail The E mail feature enables the following options SMTP e mail from the printer Users have the ability to convert hard copy documents into an e mail message The scanned document is placed in the e mail message as an attachment Authentication Support If enabled Authentication requires users to log into the machine using their network login name and password in order to gain access to the printer E mail
24. en an application and print a test page to verify operation If your print job does not print refer to the Troubleshooting section of the System Administration Guide pdf file located on the Customer Documentation CD to solve the problem WINS Windows Internet Name Service Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page Your printer now has DHCP LPR and NetBIOS over the IP protocol enabled by default If your DHCP server will provide host name IP address Gateway address and Subnet Mask the printer TCP IP information will be con figured on initial boot This means that if you have configured your DHCP server with the desired information you may connect your printer to your network and it will boot and register with the WINS server automatically In this mode the default host name for the device will be the letters XRX followed by the MAC address of the net work interface Example XRX08003E313E0A If this host name is acceptable you can go right to the section on this card entitled Go to the NT Workstation and and complete those steps Go to the printer and 1 Connect your printer to the network with the appropriate cabling 2 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder o
25. f the data entry unless instructed otherwise 3 Enter the Network Setup menus a Press the Connectivity and Network Setup button b Wait for the screen to refresh and press the Network Setup button c Press the Microsoft Networks button 4 Enable the Transport and Media a Press the Transport and Media button b Press the Enable button Select either NetBEUI Ethernet or IP Ethernet c Press Save 5 Set the NetBIOS Host Name a Press the Workgroup and Host button b Press the SMB Host Name button c When the soft keypad appears type the host name EXACTLY as you want it to appear with correct case When finished press the Save button twice to record the changes d Press the Exit Tools button e The printer will reconfigure itself with the new settings and automatically register its TCP IP address and NetBIOS host name with your WINS server Go to the NT workstation and 1 Create a new Ipr printer Note Microsoft does not provide a native LPR spooler for Windows 95 98 operating systems You may use third party LPR spooler software to provide this service Consult the software docu mentation for printer installation instructions a With an LPR port as the desired destination enter the Microsoft Networking host name b Enter a queue name to identify the printer c When prompted select the desired PostScript or PCL driver from the CentreWare Print and Fax Drivers CD located in the CentreW
26. figuration Report page and verify the TCP IP information was assigned correctly by the dynamic server a Repeat Steps 3a and 3b Select System Setting a c Select Configuration Report Select Print Configuration Report Now e Press the Cancel button Press the Exit Tools button To change the host name Set the Host Name a Repeat steps 3a 5a b Press the Name Address button c By default the printer assigns a default host name To change the host name type the host name EXACTLY as you want it to appear with correct case When finished press the Save button twice to record the changes and exit to the TCP IP Settings Screen 604P14900 Dynamic TCP IP Address Assignment DHCP BOOTP RARP To enter a Subnet Mask and Gateway Note If your RARP Server does not dynamically update Address its etc ethers and etc hosts fields with a host name you will need to do this manually Consult your RARP or NOTE The printer will only accept one Gateway BOOTP server documentation for details address from a DHCP server 9 Press the Subnet and Gateway button Where to go from here a Press the soft buttons on the Touch Screen one at a time for each octet of the Subnet After you have verified that the TCP IP information you Mask and enter the numbers using the have assigned to your printer is correct retrieve the keypad Quick Install Card that applies to your network operating system or protocol and
27. g a Press the Dynamic Addressing button b Press Disabled then press Save to retain the settings and return to the TCP IP Settings screen 6 Set the Host Name and TCP IP Address a Press the Name Address button b Press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers using the keypad c Press the Host Name button d When the soft keypad appears type the host name EXACTLY as you want it to appear with correct case When finished press the Save button twice to record the changes and exit to the TCP IP Settings Screen 7 Set the Subnet Mask and Gateway a Press the Subnet and Gateway button b Press the soft buttons on the Touch Screen one at a time for each octet of the Subnet Mask and enter the numbers using the keypad c Repeat this process for the IP Gateway address When finished press Save to record the changes and exit to the TCP IP Settings screen NOTE The Broadcast Address will be calculated automatically 8 Enable Ip or Ipr printing skip steps 8a 8c if you DO NOT want to print using Ip or Ipr a Press the Close button b Press the TCP IP Line Printer button At the next screen press the Enable button NOTE While you can change the port number at which your printer will accept lpr print jobs it is recommended that you do this ONLY with extreme caution as most Ipr spoolers are set to send print jobs to the default port c If you wish to
28. he Address book via the LDAP server Entering a search name via the printer User Interface touch screen accesses the internal address book on the LDAP server The server returns a list of names that match the search criteria The list is displayed on the User Interface Selecting the address Select the intended recipient from the list then scan the document s Sending the e mail Scanning the document sends the document to the e mail server which routes the e mail to the appropriate recipient s oe NOTE The User Authentication and Address Book LDAP optional features can be enabled independently or together 604P 15900 40 E mail Terms Definitions E mail SMTP Server Required for E mail Operation SMTP Simple Mail Transfer Protocol A network server that contains the e mail application and services required to send and receive SMTP e mail By default MS Exchange SMTP protocol is not enabled If you enable SMTP on an MS Exchange server it can then be used as an e mail server e LDAP Server System Administrator Configurable Option with E mail LDAP Lightweight Directory Access Protocol A server that contains a set of protocols for accessing information directories such as address books LDAP supports TCP IP Transmission Control Protocol Internet Protocol Authentication Server System Administrator Configurable Option with E mail A network server that controls network access and provides security Req
29. hold data All jobs in the active queue will be deleted and overwritten Jobs sent during the overwrite process are held and released after the overwrite process has finished After installation by a Xerox Customer Service Engineer the feature should be set to On enabled by default To view or change this setting perform the following steps Go to the printer and 1 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press Enter The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 2 Enter Overwite menu a Press More up to 2 times b Press On Demand Overwrite c Press Start NOTE A screen will appear to confirm that this proce dure will delete image data from the hard disks Any ex isting jobs in the queue will be deleted The machine will be taken offline and will be unable to receive any in coming jobs Internet Services will not be available until the machine reboots and comes back online The On Demand Overwrite will overwrite all image data on the hard disks The process takes up to 20 minutes To cancel the overwrite procedure press Abort Enter the current administrator password The overwrite pro cedure may have already started at this stage Press Back to continue with the overwrite Following completion of the On Demand Overwrite the Network Controller will reboot A confirmation sheet will
30. inistrator Operator Install the contents of this training CD on a public server on your local area network for all users to access e Customer Documentation CD x2 Both CDs are the same They contain PDFs of the user documentation that are suitable for on screen viewing or hard copy printing It is recommended that you copy the User Guide and the Features at a Glance files to a public server on your local area network to provide your users easy access CentreWare Give these to the System Administrator e Network Scanning Services e Scan to PC Desktop Standard Scan to PC Desktop Deluxe 3 604P 14400 Connect the Printer to a Network EEE a a 1 See page titled 100BaseT Ethernet Consult the System Administration Guide PDF file located on the z Customer Documentation CD in the Customer Information Pack for a more in depth explanation e For Wireless connection see System Administration Guide Supplement for more information e Select the appropriate Network or Protocol page in this document to finish the Network connection 2 e Locate the CentreWare Print 8 Fax Drivers CD located in the CentreWare Network Services Pack Refer to the Getting Started With Network Services guide Load the drivers test the system and distrib ute the print drivers to users Note In addition to print and fax drivers the CentreWare Network Services Pack contains a number of useful tools such as CentreWare Print 8 Fax Drivers CD TIFF PDF
31. k Note If an address book is already in existence you will be warned that the new import will overwrite the existing address book 37 Select Map Existing Address Book 38 Map the address book by choosing the appropriate Imported Heading for each label 39 Click the Apply button to implement any changes 40 When prompted enter admin lower case into the User Name field and 1111 into the Password field and select OK Network Authentication Server When Network Authentication is active Note Complete details are available in the System Administration Guide Chapter 16 in the Services section for setting up Kerberos Solaris Kerberos Windows 2000 NDS Novell 4 5 SMB Windows NT 4 and SMB Windows 2000 1 Select the plus symbol to the left of the Services folder 2 Select the plus symbol to the left of the Authentication Server folder 3 Select General 4 Select Authentication Type 5 Fill in the appropriate data Note For SMB Authentication If the Primary Domain Coniroller is located on a different subnet you must enter the IP Address or Host Name for that Controller a Select Optional Information within Required Information b Select IP Address or Host Name c Fill in the appropriate data 6 Click the Apply button to implement any changes 7 When prompted enter admin lower case into the User Name field and 1111 into the Password field and select OK 604P 16000 N
32. leTalk Name a Press the Exit Tools button AppleTalk Zone Prepare for print driver installation 6 Print a Configuration Report Repeat Steps 2a Go to the printer and and 2b 1 Connect your printer to the network with the appro Select System Setting a priate cabling b Select Configuration Report c d 2 Enterthe Tools pathway Select Print Configuration Report Now a Press the Access A or button Press the Cancel button b On the keypad enter 1111 or the current e Press the Exit Tools button password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed 7 Review the AppleTalk Settings area of the Configuration Report page and verify that AppleTalk is enabled the AppleTalk Name is otherwise correct and the AppleTalk Zone is correct if 3 Enable the AppleTalk protocol used a i Hier e Connectivity andiNetwor Setup a From the documentation package supplied aron with your printer retrieve the CentreWare b Wait for the screen to refresh and press the Network Services Pack Proceed to the next Network Setup button section of this procedure called Go to a c Press the AppleTalk button Workstation and d Press the Protocol and Media button e Press the Enable button f Press Save 29 604P15600 Apple Macintosh Apple Talk Go to the workstation and il Use the CentreWare Print and Fax Drivers CD to insta
33. ll print drivers and the Macintosh PUtility on the workstation Details for these procedures are contained in the leaflet entitled Getting Started with Network Service 2 Send a test job to the printer from an application program 3 Check your test job for quality and use the problem solving section of the Reference Guide pdf file located on the Customer Documentation CD to resolve print defects 4 If your job did not print see the Troubleshooting section of the System Administration Guide pdf file located on the Customer Documentation CD 604P 15600 30 Port 9100 TCP IP Printing Before You Start 4 Enable the network interface and protocol a Press the TCP IP Settings button Verify the Ethernet connection is complete and the desired speed is set Then return to this page b Press the Protocol and Media button c Press the Enable button Your printer has DHCP enabled by default If your DHCP server is configured with the TCP IP information for the d Press Save printer you should skip Steps 5 and 6 on this card and 5 Set the Host Name go to Step 7 to enable Port 9100 printing a Press the Name Address button If you use RARP or BOOTP to configure your TCP IP b One ata time press the soft buttons on the information use the Dynamic TCP IP Address Touch Screen for each octet of the IP Assignment DHCP BOOTP RARP Quick Install address and enter the numbers using the Card and then return to this card and c
34. n in the System Administration Guide pdf file located on the Customer Documentation CD to correct the problem Repeat this Go to a workstation and procedure at each workstation that will print to this printer Setup DNS if required Go to the printer and 1 14 Configure DNS a Repeat steps 2 through 4a b Select the DNS Configuration button c Select the Domain Name Button Again select the Domain Name Button Type in the domain name then select Save then select Close d Select the Preferred DNS Server button Press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers using the keypad Select Save e Select the Alternate DNS Server button For each Alternate Server Press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers using the keypad Select Save f Press the Exit Tools button Dynamic TCP IP Address Assignment DHCP BOOTP RARP Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page NOTE By default DHCP is enabled on the printer DHCP BOOTP RARP servers vary in the information that they return to the device requesting service Consult the documentation supplied with your DHCP or RARP server software to verify what TCP IP information it can supply Your printer can retrieve the following values from DHCP BOOTP and RARP servers TCP IP Address Ho
35. nnect your printer to the network with the appro priate cabling Enter the Tools pathway a b Press the Access A or button On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise Enable the Network Protocol Press the Connectivity and Network Setup button Wait for the screen to refresh and press the Network Setup button Press the NetWare button Wait for the screen to refresh and press the Protocol and Media button Press the Enable button f Press Save Set the Frame Type a b Press the Frame Type button Select the frame type desired or Auto for the printer then press Save to retain your changes and exit to the NetWare Options screen Set the NDS Settings a Press the NDS Settings button Novell suggests using typeful names when entering Name Context and Directory Service Tree information TYPEFUL NAME EXAMPLE cn contextname ou organization o company c country b At this screen press the Name Context button and use the touch panel keyboard to enter the context in which this printer resides To access numeric characters and punctuation press the More Characters or 123 button When finished press Save Press the Directory Service Tree button and enter the NDS tree name where the Context chosen in the previous step resides When finished press the S
36. nstallation a Print a Configuration Report to use in the remainder of the installation b Repeat Steps 2a and 2b c Select System Settings d Select Configuration Report e Select Print Configuration Report Now f Press Cancel From the documentation package supplied with your printer retrieve the CentreWare Network Services Pack Proceed to the next section of this procedure called Go to a Workstation and Go to the workstations and 1 Verify that the NetBEUI protocol is loaded ALL Windows 3 11 or greater versions Use the CentreWare Print and Fax Drivers CD to install print drivers on a Windows based workstation Details for these procedures are contained in the leaflet entitled Getting Started with Network Service On the Configuration Report review the NetBIOS area and note the Workgroup Host Name and Printer Name 604P 15400 Windows 95 Windows 98 and Windows NT 4 X Workstation Users 26 Click the Start button and select Settings From the cascade menu select Printers Select a printer with the right mouse button Select the Properties entry in the cascade menu Select the Details tab on the Properties dialog Click the Add Port button and browse to the Workgroup Double click the name of the WorkGroup for the printer as shown on the Configuration Report Double click the Host Name of the printer as shown on the Configuration Report Click once on the Printer Name then click OK Op
37. nter Hmm need to e mail these hand written meeting notes to Peter in New York City and send a copy to Janet in Dallas and perhaps our Investments group in London Now need to type these up What were their e mail addresses To Peter in New York Also copy Cc Janet in Dallas TX Office Also copy Bcc London England Office High Tech Investments Group Step 1 Access the feature Er a a de SE Network Authentication Server hub e g NT Domain Controller m e Configurable Feature De A E mail with attached ne Step 3 Optional Feature images sent via Bo y 4 Distribute the e mail lt Searching the Address Internet Intranet Xerox i sa LDAP Server Lightweight Directory Access Protocol e g Netscape Directory Server Configurable Feature Printer Mail Server via Simple Mail Transfer Protocol SMTP Gateway Step 2 e g MS Exchange Server withSMTP enabled Enter an e mail address Required for e mail operation E mail with Authentication or Address Book LDAP 1 Accessing the feature Select the E mail feature on the printer User Interface touch screen 2 Optional Feature User Authentication Log into the printer using your network login name and password This initiates a query to the Authentication server to verify your network access rights Once the login is verified you will have access to the e mail feature 3 Optional Feature Searching t
38. nting option 7 604P 14400 Enable Universal Serial Bus Printing Follow the steps below to make the printer a more complete part of your business process 1 Verify the USB Print Kit has been installed and the USB Printer Port has been enabled by printing a Configuration Report See System Administration Guide Supplement for details on enabling the USB port 2 Connect your printer to a PC with a standard USB peripheral cable The PC will detect the USB device If drivers are already installed select the proper print driver If the drivers are not installed the system will ask to install printer drivers Use the Printer Driver CD to install the proper print driver 604P 14400 8 Enable Image Overwrite Security A A A A A Follow the steps below to make the printer a more complete part of your business process 1 Image Overwrite Security enables On Demand Overwrite and Immediate Job Overwrite to protect your classified or private information e To enable and configure this security feature follow the instructions on the Image Overwrite Security page included in this document 9 604P14400 Notes 604P14400 100BaseT Ethernet Before You Connect to a 100BaseT Ethernet Network The printer Ethernet Interface has speed settings of 10Mbps 10 Megabits per second 100Mbps 100 Megabits per second and Auto AutoSensing If your network has hubs or concentrators that have Auto Sensing enabled it is possible that if th
39. omplete Steps 2 keypad trough 7 c Press the Host Name button d When the soft keypad appears type the host If you wish to configure your TCP IP information name EXACTLY as you want it to appear statically complete ALL Steps on this card with correct case When finished press the Save button twice to record the changes and Record the following information exit to the TCP IP Settings Screen 6 Set the Subnet Mask and Gateway Host Name a Press the Subnet and Gateway button Subnet Mask b Press the soft buttons on the Touch Screen one at a time for each octet of the Subnet Default Gateway Mask and enter the numbers using the keypad c Repeat this process for the IP Gateway Note Your printer supports printing from a variety of address When finished press Save to record operating systems that support TCP IP and now sup the changes and exit to the TCP IP Settings ports Port 9100 RAW printing screen d Press Close e If you need to Ip or lpr print press the TCP IP Go to the printer and Line Printer button Press Enable then press Save 1 Connect your printer to the network with the appro priate cabling NOTE The Broadcast Address will be calculated 2 Enter the Tools pathway automatically a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the 7 Enable Port 9100 printing remainder of the data
40. or Protocol Quick Install Card and continue with the configuration 604P14700 Notes 604P14700 Static Manual TCP IP Addressing Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page NOTE By default DHCP is enabled on the printer This card will show you how to disable DHCP and manually set your TCP IP information Your printer supports printing from a variety of operating systems that support TCP IP The procedure contained on this page will enable you to connect your printer in any TCP IP environment Record the following information Host Name IP Address Subnet Mask Default Gateway Go to the printer and 1 Connect your printer to the network with the appro priate cabling 2 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 3 Enter the Network Setup menus a Press the Connectivity and Network Setup button b Wait for the screen to refresh and press the Network Setup button c Press the TCP IP Options button 4 Enable the network interface and protocol a Press the TCP IP Settings button b Press the Protocol and Media button c Press the Enable button d Press Save 5 Disable Dynamic Addressin
41. otes 604P16000 36 Image Overwrite Security Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page NOTE Clear all faults messages and jams before continuing Immediate Image Overwrite Ensures that all information related to a job is immediately overwritten after the successful completion of each job After installation by a Xerox Customer Service Engineer the feature should be set to On enabled by default To view or change this setting perform the following steps Go to the printer and 1 Enterthe Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press Enter The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 2 Enter setup menus a Press More b Press Configuration and Setup c Press Optional Services d Press Overwrite Security 3 When the Overwrite Security screen displays note which of the two selection buttons is highlighted as the current setting The available settings are Enable and Disable a To change settings press Enable or Disable then press Save To exit the settings screen without making any changes press Cancel b Press Exit Tools If changes were made the machine will reboot automatically On Demand Overwrite from the printer Irretrievably overwrites all of the physical areas of the disks that
42. perform the procedures b Repeat the process for the IP Gateway indicated address When finished press Save to record the changes and exit to the TCP IP Now that the TCP IP information has been provided you Settings screen are able to print via a Web Browser HTTP an IPP c Press the Close button capable operating system or to TCP IP Port 9100 For further information please reference Microsoft Windows 2000 LPR and IPP Printing Quick Install em inti i ll To enable LP and LPR printing and Port 9100 TCP IP Printing Quick Install Cards 10 Press the TCP IP Line Printer button At the next screen press the Enable button NOTE While you can change the port number at which your printer will accept lpr print jobs it is recommended that you do this ONLY with extreme caution as most Ipr spoolers are set to send print jobs to the default port a If you wish to change the lpr port for your printer press the port number soft button and enter the desired port number at the keypad Press Save NOTE Your printer will not reboot unless you have changed a physical media setting 11 Enable HTTP IPP a Press the HTTP IPP button At the next screen press the Enable button Then press Save b Press the Close button three times 12 Print a Configuration Report page and verify the TCP IP information was assigned correctly Repeat steps 7b 7f Note Update the lease time if necessary at the DHCP BOOTP server depending on your
43. printer usage patterns Consult your DHCP server documentation for details 604P 14900 16 Novell NetWare 4 X and 5 X NDS Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page NOTE If you wish to connect your printer using NDPS you may download the Xerox Gateway and printer drivers from www xerox com The CentreWare software supplied with your printer can be used to set up your printer on your Novell network Refer to the leaflet entitled Getting Started with Network Services in the CentreWare Network Services Pack This procedure assumes you ran NWADMIN or PCONSOLE to set up a print server object Please refer to the documentation supplied by Novell to complete this task Record precisely Observe upper and lower case dot notation etc the following NDS Tree NDS Context Name Print Server Name Print Server password NOTE The ethernet component of the printer serves as a Print Server for the device You may choose to create passwords for your Print Server When your printer will service queues on multiple fileservers the Print Server name must be the same on all fileservers and the Print Server password must be the same on all fileservers If you choose not to use Print Server password you must leave the password for print server object in the Novell tree blank as well as the password field on the printer Go to the printer and 1 Co
44. printer and 1 Connect your printer to the network with the appropriate cabling Enter the Tools pathway a b Press the Access A or button On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise Enter the Network Setup menus Press the Connectivity and Network Setup button Wait for the screen to refresh and press the Network Setup button Press the TCP IP Options button 4 Enable the Protocol and Media a Press the TCP IP Settings button b Press the Protocol and Media button c Press the Enable button d Press Save NOTE The Broadcast Address will be calculated automatically 5 Set the Host Name a Press the Name Address button b Press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers using the keypad Press the Host Name button When the soft keypad appears type the host name EXACTLY as you want it to appear with correct case When finished press the Save button twice to record the changes and exit to the TCP IP Settings Screen Set the Subnet Mask and Gateway a Press the Subnet and Gateway button b Press the soft buttons on the Touch Screen for each octet of the Subnet Mask and enter the numbers using the keypad Repeat this process for the IP Gateway address When finished press Save and then Clos
45. r in the right column To create a LPR Printer a Select Local Printer deselect Automati cally detect and install my Plug and Play printer Click Next b Select Create a new port and choose Standard TCP IP port from the pull down menu Click Next twice c Enter the Printer Name or its IP address The Printer Name can be either the Host Name or the SMB Host Name as shown on the configuration report depending on the name resolution used WINS or DNS The Port Name is automatically filled in for you but you can change it if you want to Click Next d The Wizard will automatically detect the Printer Model for you If that does not happen select Standard and choose your Printer Model from the pull down menu e Click Finish Go to Step 3 604P 15200 Create an IPP printer 22 a b Select Network Printer Click Next Select Connect to a printer on the Internet or on your intranet Type http followed by the printer s name or IP address in the URL field The Printer Name can be either the Host Name or the SMB Host Name as shown on the configuration report depending on the name resolution used WINS or DNS Click Next then click OK Insert CentreWare Print and Fax Drivers CD located in the CentreWare Network Services Pack in the CD drive click Have Disk Choose CD drive letter Click the Browse button and select the Drivers directory Locate the correct driver for your con figuration Details for this a
46. re contained in the leaflet entitled Getting Started with Network Services Select the INF file then click Open then click OK Select the desired print driver from the Printers and click OK The driver will be installed The Default Printer window will open Select Yes to make this the default printer otherwise click the Next gt button At the Completing the Add Printer Wizard screen click the Finish button Print a Test Page Verify that it prints Repeat for each Workstation on the network that will print to the printer Microsoft Windows NT 4 0 Server TCP IP Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page Your printer has DHCP enabled by default If you have configured a DHCP server with TCP IP information you can connect your printer to your network and it will retrieve its TCP IP information from the DHCP server when it is turned on You can manually assign or use BOOTP or RARP servers to assign TCP IP information to your printer Refer to the Dynamic TCP IP Address Assignment DHCP BOOTP RARP Quick Install Card for details If you are using DHCP perform Steps 1 through 6c but DO NOT change any values Then read the note before step 6d and determine if you wish to change the Ipr port number After choosing complete the remainder of the procedure Record the following information Host Name IP Address Subnet Mask Default
47. ress Dynamic Addressing Press Disabled then press Save Press the Protocol and Media button Press the Enable button Press Save automatically Set the Host Name Press the Name Address button One at a time press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers from the keypad Press the Host Name button When the soft keypad appears type the host name EXACTLY as you want it to appear with correct case When finished press the Save button twice to record the changes and exit to the TCP IP Settings Screen 6 Set the Subnet Mask and Gateway a b Press the Subnet and Gateway button Press the soft buttons on the Touch Screen one at a time for each octet of the Subnet Mask and enter the numbers using the keypad Repeat this process for the IP Gateway address When finished press Save to record the changes and exit to the TCP IP Settings screen Press the Close button Press the TCP IP Line Printer button At the next screen press the Enable button NOTE While you can change the port number at which your printer will accept Ipr print jobs it is recommended that you do this ONLY with extreme caution as most Ipr spoolers are set to send print jobs to the default port f If you wish to change the lpr port for your printer press the port number soft button and enter the desired port number at the keypad Press Save 604P15100 UNIX Linux Solaris Sun
48. st Name DHCP Subnet Mask Gateway TCP IP Address Broadcast Address DHCP Domain Name DHCP only Preferred and Alternate DNS Server DHCP Wins Server DHCP Go to the dynamic server and 1 Configure the DHCP BOOTP or RARP server with the TCP IP information you want assigned to your printer Use the documentation supplied with your server for this task Go to the printer and 2 Connect your printer to the network with the appropriate cabling 3 Enter the Tools pathway a Press the Access A or button b On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 4 Enter the Network Setup menus a Press the Connectivity and Network Setup button b Wait for the screen to refresh and press the Network Setup button c Press the TCP IP Options button Enable TCP IP printing a Press the TCP IP Settings button b Press the Protocol and Media button c Press the Enable button d Press Save Select either DHCP BOOTP or RARP as the dynamic address source a Press the Dynamic Addressing button By default DHCP will be selected To change or disable DHCP choose another dynamic addressing method BOOTP DHCP DHCP AutoNet RARP or Disabled Press Save b Press the Exit Tools button Wait approximately 2 minutes before you continue to Step 7 Print a Con
49. the workgroup in which you want the printer to appear then press Save You will be returned to the previous screen Press the SMB Host Name button Using the touch panel keys enter the desired text for this item then press Save OPTIONAL STEP Press the SMB Host Description button enter the desired text then press Save You will be returned to the previous screen Press Save to return to the previous screen Assign a Printer Name and Description a b Press the Printer Description button Press the Printer Name button using the touch panel keys enter the desired text for this item then press Save twice to record the changes and exit to the previous screen OPTIONAL STEP Press the Printer Description button using the Touch Screen keys enter the desired text for this item then press Save Set Maximum Connections and Timeout a b Press the Connections button Touch the Maximum Connections soft button on the Touch Screen and using the keypad enter the desired maximum connection number between 10 and 30 It is recommended that this value should be set at the default Touch the Connection Timeout soft button on the Touch Screen On the keypad enter the desired number of second between 1 and 32 767 Press Save to exit the Connections Screen Exit the Tools Menu a Press the Exit Tools button 604P 15400 Microsoft Windows NetBEUI Peer to Peer Networks 9 10 Prepare for print driver i
50. tica tion follow these steps From the Tools pathway Step 1 a and b a Select More up to 2 times b Select Service Access Control c Select or deselect these items Network Authenticated Access and Guest Access Then add Guest Passcode if needed d Select Next e Select Save f Select Exit Tools Note If Network Authentication is deselected in this step you will not be able to select it again until you complete the Network Authentication Server steps At the workstation 1 Launch an Internet Browser 2 Enter http followed by the IP Address of the printer e g http xxx xxx xxx xxx Then select the Enter key 3 Atthe CentreWare Internet Services Home Page Select the Properties tab 4 Select the plus symbol to the left of the Connectivity folder 604P 16000 Select the plus symbol to the left of the Protocols folder Select SMTP Server Enter the Host Name requires DNS or the IP Address of the SMTP Server and a valid E mail Domain Name in the E mail Address field e g x mail company com Note In the example x mail company com x can be any character or characters however mail company com must be a valid E mail domain name Although the domain name must be expressed in the form ofan E mail address it does not need to be a valid E mail address A valid e mail account may be setup to purge or read any replies that may be sent back to the printer 8 9 Click
51. tion and procedure for each workstation on the network that will print to the printer Microsoft Windows NetBEUI Peer to Peer Networks Before You Start Verify the Ethernet connection is complete and the desired speed is set Then return to this page Record the following information Network Interface Type Workgroup Name SMB Host Name Printer Name OPTIONAL INFORMATION SMB Host Description Printer Description Go to the printer and 1 Connect your printer to the network with the appro priate cabling 2 Enter the Tools pathway a b Press the Access A or button On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 3 Enable Microsoft Network printing a b Press the Connectivity and Network Setup button Wait for the screen to refresh and press the Network Setup button 4 Enable the Protocol and Media At the next screen press the Microsoft Net works button At the next screen press the Transport and Media button Press the Enable button If Physical Media buttons appear select NetBEUI Ethernet Then press Save Assign the Workgroup and Host Names a b Press the Workgroup and Host button At the next screen press the Workgroup Name button Using the Touch Screen keys enter the name of
52. tion is complete and the desired speed is set Then return to this page NOTE By default DHCP is enabled on the printer This card will show you how to disable DHCP and manually set your TCP IP information You can use BOOTP or RARP servers to assign TCP IP information to your printer Refer to the RARP or BOOTP NOTE The Broadcast Address will be calculated Quick Install Cards for details Record the following information on this card for use during the procedure Host Name IP Address Subnet Mask Default Gateway Your printer supports printing from a variety of UNIX platforms Linux users should complete steps 1 through 7 and then skip to step 2 of the Go to a workstation and section to complete installation Go to the printer and 1 Connect your printer to the network with the appro priate cabling 2 Enter the Tools pathway a b Press the Access A or button On the keypad enter 1111 or the current password Press the Enter button when finished The Touch Screen will be used for the remainder of the data entry unless instructed otherwise 3 Enter the Network Setup menus Press the Connectivity and Network Setup button Wait for the screen to refresh and press the Network Setup button Press the TCP IP Options button 5 a b a oO e a b Enable the network interface and protocol Press the TCP IP Settings button P
53. uirements for Operation The table below describes the requirements necessary for operating the various E mail options Address Book Option E mail Authentication How to Enable LDAP Requirements for Operation E mail must be enabled on the x X Via the System Administrator Access printer menu at the printer HTTP must be enabled on the printer X x x Via the System Administrator Access menu at the printer SMTP Server Address must be x x Via the Embedded Web Server configured on the printer CentreWare Internet Services Authentication Server Address must x Via the Embedded Web Server be configured on the printer CentreWare Internet Services LDAP Server Address must be x Via the Embedded Web Server configured on the printer CentreWare Internet Services 41 604P15900 Notes 604P15900 42
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