Xerox 555 All in One Printer User Manual
Contents
1. Station names assigned to Speed Dial numbers One Touch Keys and Groups in alphabetical order The following information is printed on the Alphabetical Phonebook Report Item Description Name Names assigned to Speed Dial numbers One Touch Keys or Groups Location Numbers of Speed Dial numbers One Touch Keys or Groups Fax Number Fax numbers assigned to Speed Dial numbers One Touch Keys or Groups indicates an alternate number SUB SEP PWD indicates a type of sub address To print the Alphabetical Phonebook Report Phonebook 5 gt 8 The Alphabetical Phonebook Report prints then the machine returns to the Standby Mode 1 Press 3 26 WorkCentre Pro 555 575 Basic Troubleshooting 4 Basic Troubleshooting Paper Size Error or Paper Jam If a paper size error or paper jam occurs during a reception or copying operation the message Reload XX paper or Paper jam XX is displayed If this occurs follow the procedure below Paper Size Error Insert paper of the size indicated by the XX into the paper tray or change the setting to select the paper size currently in the paper tray Code Paper size LT Letter paper LG Legal paper A4 A4 paper Paper Jam The code number XX indicates the location of the paper jam as shown in the table below Code Location 10 In the Paper Tray or Bypass Tray 20 In the Optional2. X inserted at the position of the cursor instead of LI overwriting the character in the current position Used on International machines 12 Alarm LED Illuminates when an error occurs or when the i machine is out of paper toner or drum 13 Numeric Used for numeric alphabetical or special Keypad character input for direct dialing directory dialing and menu item input 14 During on hook or off hook dialing this key is Redial used to redial the last number dialed Pressing O Redial Pause displays the jobs waiting to be Pause redialed Pressing the Enter key forces an immediate redial When entering a telephone number pressing this key enters a pause in the telephone number sequence 15 Used to access programmed Speed Dial Ph k sg Alpha and or Groups Pressing this key initially ES displays the phonebook menu 16 Sidri Starts a job that is ready for transmitting scanning or copying 17 Stop Stops a Direct Send job and ejects the CSI document from the scanner Also used to clear an error message displayed on the display Used on International machines WorkCentre Pro 555 575 Introduction Item Description Function 18 Manual Used to create a one time group of phone Group numbers for Group Sending or Polling Speed OD dial and one touch numbers can be used 19 Copy Used to copy documents 20 M Used for interactive dialing Digits are dialed as anual i Dial
3. safety certification A 1 A 16 Canada A 15 CE marking A 6 European certification A 6 fax approvals A 12 FCC regulations A 13 safety requirements ampere ratings A 2 building codes A 2 cleaning A 1 covers A 2 data coupler A 13 earthing A 2 energy saving A 2 extension cord A 2 fuser area A 3 grounding A 2 guards A 2 insurance requirements A 2 interlock switches A 2 laser safety A 3 location A 2 ozone A 3 power source A 2 radio frequency emissions A 4 send header A 13 telecommunications requirements A 12 A 16 UK electricity at work regulation A 7 WorkCentre Pro 555 575 ventilation A 2 warnings A 1 scan resolution changing 3 19 scanning setting the contrast 3 20 setting the resolution 3 19 send header enabling 3 9 sending documents 3 21 sequential transmissions see batching setting contrast 3 20 date and time 3 3 dial mode 3 8 language 3 2 machine ID 3 6 receive footer 3 10 resolution 3 19 send header 3 9 single tone 2 14 space requirements 2 7 specifications documents 3 17 speed dial keys see speed dial numbers speed dial numbers phonebook 3 23 speed dial phonebook 3 23 Speed Dial Alpha Group Key described 2 10 speed dialing described 2 2 speed dial phonebook 3 23 standard resolution 3 19 standby mode 2 1 2 15 Start Key described 2 10 Stop Key described 2 10 super fine resolution 3 19 system features INDEX 5 listed 2 2 2 3 requirements 2 6 system menu system password 3 6 system overview
4. 2 1 T time setting 3 3 tone dial mode 3 8 tones 2 14 tray described 2 4 troubleshooting 4 1 4 14 document jams 4 12 paper jams 4 14 11 INDEX 6 WorkCentre Pro 555 575
5. 555 575 Basic Troubleshooting 2c Optional Paper Cassette Remove the Optional Paper Cassette Cover and pull out Paper Cassette Press down on the stack of paper until the paper lifting plate locks Optional Paper Cassette Cover Remove the stack of paper from the Optional Paper Cassette and pull the jammed paper straight out of the machine WorkCentre Pro 555 575 4 5 Basic Troubleshooting 3 Push the Top Cover Open Button to the Top Cover and open the Top Cover Top Cover Open Button 4 6 WorkCentre Pro 555 575 Basic Troubleshooting 4 Remove the Toner Cartridge and the Drum Cartridge Handle Toner Cartridge Handle 1 Note Immediately wrap the drum cartridge with a cloth to protect it against overexposure to light Q CAUTION Always hold the Drum Cartridge and Toner Cartridge by the green handles Do not expose the green drum to light for more than 3 minutes Never expose it to direct sunlight or touch the green drum Damage or poor print quality may result WorkCentre Pro 555 575 4 7 Basic Troubleshooting 5 Pull up the Paper Guide and remove the jammed paper while pressing the Paper Holder to the rear side Avoid tearing the paper Paper Guide 16 Q CAUTION Do not touch the Image Transfer Roller A WARNING The black colored fuser housing may be hot if the machine was in use prior to this paper jam 6 Ifthe paper is jammed partway th
6. For documents with dark print that need to be adjusted to print lighter Darken For documents with light or faint print that need to be adjusted to print darker WorkCentre Pro 555 575 Quick Start Getting Started To Receive The default answer mode is Auto answer When the remote party calls to send you a document your WorkCentre automatically receives and prints the document To Send 1 Load a document face down in the Document Tray 2 Using the Numeric Keypad enter the telephone number of the remote fax 3 Press Start To Copy 1 Load a document face down in the Document Tray 2 Press Copy 3 Enter the number of copies 4 Press Start To Print 1 Install the print drivers supplied with your WorkCentre following the instructions on the CD 2 To print from your application select Print from you File menu 3 Select the printer name you have given to the WorkCentre print queue Select any printing options you require Select OK to send you documents to the WorkCentre For further information about all the features of the WorkCentre please refer to the Advanced Features Guide WorkCentre Pro 555 575 3 21 Getting Started Phonebook Reports Individual phonebook reports can be printed for Alphabet Speed Dial One Touch and Group stored in the WorkCentre You can also print all four of the Phonebook Reports in a single operation Note Refer to the ind
7. Paper Tray 80 At the paper feed area 90 At the paper exit area If a paper jam occurs during a reception the received documents are automatically stored in memory Once the paper jam is corrected the machine automatically prints the contents that were in memory See Chapter 3 Loading Documents for document specifications and recommendations which can help avoid paper jams Note The power can be left ON when clearing a paper jam WorkCentre Pro 555 575 4 1 Basic Troubleshooting 1 Remove any documents from the Document Support and Copy Output Tray Remove Documents Copy Output Tray P Document 3 Support 08 4 2 WorkCentre Pro 555 575 Basic Troubleshooting 2a Bypass Tray Pull up the Document Output Tray and pull the jammed paper straight out of the machine Document Output Tray Bypass Tray 09 Note When the jammed paper does not come out of the machine easily try to remove the jammed paper from the inside of the machine See Step 8 WorkCentre Pro 555 575 4 3 Basic Troubleshooting 2b Main Paper Tray Remove the Bypass Tray and pull the jammed paper straight out of the machine Document Output Tray I ESM i i tta n E EF m Bypass Tray 10 Note When the jammed paper does not come out of the machine easily try to remove the jammed paper from the inside of the machine See Step 8 4 4 WorkCentre Pro
8. SAFE AT ALL TIMES Please contact us if you have any queries regarding the information provided in this document Xerox Limited Environmental Health and Safety Xerox Limited Technical Centre PO Box 17 Bessemer Road Welwyn Garden City Herts AL7 1HE England WorkCentre Pro 555 575 A 9 Environmental Compliance ENERGY STAR Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR program of the Environmental Protection Agency As an ENERGY STAR Partner Xerox Lnergyp has determined that this copier model meets the ENERGY STAR guidelines for energy efficiency Low Power and Sleep Mode The Workcentre Pro 555 575 switch to a standby mode of operation when each task has been completed In this mode of operation the power consumption is less than the Sleep Mode energy efficiency limit required to satisfy energy start requirements The machine recovers from standby mode when any task is initiated within 20 seconds Environmental ChoiceM 120v 60Hz products for Canada Terra Choice Environmental Services Inc of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact on the environment A 10 WorkCentre Pro 555 575 SWISS ENERGY 2000 Xerox Corporation has designed and tested this product to meet the energy restrictions required by Swiss Energy 2000 compliance has been notified to t
9. set to the dialing mode compatible with your telephone line requirements The Dial Modes supported are tone and pulse Pulse is sometimes referred to as rotary dial If your machine is connected to a PBX system you may need to enter a number to access the outside telephone line To set the Dial Mode 1 Press Menu CIO Select the Dial Mode To select tone press 1 To select pulse press 2 Call number 10 max _ Enter the number required to access an outside line then press Enter If no number is required press Enter The menu selection screen redisplays Press Exit or Stop to return to the Standby Mode This feature is not allowed in all markets 3 8 WorkCentre Pro 555 575 Getting Started Setting the Send Header With this feature enabled your Send Header information is printed at the top of each page you send When enabling the Send Header feature you can specify where the header is to be printed inside or outside the document data area If Inside is selected and sending data exists near the top edge of the paper the header information and data may overlap If Outside is selected the header information is printed at the top of the page and the document is printed below to avoid overlapping The following information is printed on the Send Header Date Start Time Transmitting Station ID department name amp telephone number Transmission Serial Number The m
10. the key is pressed The line monitor cy automatically turns on sut 21 Reduce Copies Used to setthe copy reduction The following ry settings are available hall 100 Auto Fit 86 75 50 22 R Used to set the resolution for copying esolution y 8 i scanning or faxing The following settings are O available Standard no LED lit fax only Fine Superfine Photo 23 bah Sets the contrast of the printout to Normal no LED lit Lighten or Darken This is a scanner LJ setting affecting send and copy 24 dai Deletes pending and active jobs You must ene ee select the appropriate job type to display the O desired job for cancellation Once the job is displayed pressing Cancel Job again displays the Cancel Job Confirmation screen When used in conjunction with the Job Status key active jobs can be canceled quickly by pressing this key then confirming the cancellation 25 Power Save This feature turns power off to minimize power CI consumption if the machine has not been used for a period of time WorkCentre Pro 555 575 Introduction 2 12 Item Description Function 26 Job Status Displays the active job if a communication is in progress If there are no communications in D progress a summary of the Pending Jobs is displayed 27 One Touch Used to select phone numbers that have been Keys stored in memory 28 Shift Key Used to select one touch numbers form 20 to 38 for 575 only and for case characte
11. the remote machine when they communicate The Machine ID must identify the person or company that sends the documents and appear on each transmitted page Note For assistance entering alpha or Special Characters refer to the Advanced Features Guide Note U S Regulations require that your fax transmittals include your name business or individual telephone number date and time To set your Machine ID 1 Press Menu DOG Name 40 max _ Using the Numeric Keypad and the Character Code Table in Chapter 3 enter your identification name and press Enter In some markets this feature must be set by your Xerox service representative 3 6 WorkCentre Pro 555 575 Getting Started Note If 1 is selected the symbol is automatically displayed at the beginning of the fax telephone number indicating a Country Code can be entered If 2 is selected international communication can be entered manually when dialing Select the Country Code option To enter a Country Code press 1 To skip entering a Country Code press 2 Fax number 20 max L Using the Numeric Keypad enter the machine telephone number then press Enter Note Press the Right arrow key to insert a space The menu selection screen redisplays Press Exit or Stop to return to the Standby Mode WorkCentre Pro 555 575 3 7 Getting Started Setting the Dial Mode Your machine must be
12. 55 575 3 11 Getting Started Q CAUTION Do not insert more than one sheet of paper into the Bypass Tray It will cause a paper jam 3 Adjust the Paper Guides so that both sides of the paper are secure 4 Lower the Document Output Tray Document Output Tray Paper Guides 03 3 12 WorkCentre Pro 555 575 Getting Started Paper Tray 1 Raise the Document Output Tray and remove the Bypass Tray Document Output Tray Bypass Tray 2A 04 2 Open the Paper Guides Paper Guide Paper Guides 05 WorkCentre Pro 555 575 3 13 Getting Started 3 Do not fan the paper Make sure that the corners of the paper are neatly aligned 06 4 Insert up to 250 sheets into the Paper Tray Secure the stack by adjusting the Paper Guides Paper Guides Paper Guide 07 3 14 WorkCentre Pro 555 575 Getting Started CAUTION To avoid paper jams do not exceed the upper limit line on the Paper Guides Paper Guide Upper Limit Line 08 Document Output Tray Bypass Tray p WorkCentre Pro 555 575 3 15 Getting Started Setting the paper size 1 Press Menu A QOOOW 2 Paper size Tray1 Select the paper size To select Letter size paper press 1 1 To select A4 size paper press 2 To select Legal size paper press 3 3 The menu selection screen re displays Press Exit or Stop to return to the Standby Mode Note When the Optional Paper Tray i
13. XEROX WorkCentre Pro 555 575 User s Guide 708P84301 Xerox Limited Global knowledge and Language Services Enterprise Centre Bessemer Road WELWYN GARDEN CITY AL7 1HL United Kingdom 2000 by Xerox Corporation All rights reserved Xerox Xerox Limited and all the products mentioned in this publication are trademarks of Xerox Corporation and Xerox Limited Products and trademarks of other companies are also acknowledged Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as icons screen display looks etc Changes are periodically made to the document Revisions changes any technical inaccuracies and typographical errors will be corrected in any subsequent editions Table of Contents Chapter 1 How to Use This Manual 1 1 Finding Information in the User s Guide ccceessscccceeeeeeeeesneeeeeeeeeeenes 1 1 Information provided by the Advanced Features Guide AFG 1 2 Document Conventions sit c0usic teas MR At or ne ne tt 1 3 Notes Cautions and Warnings 1 4 Chapter 2 Introduction ner 2 1 SE ONE EE EE EE ri 2 1 SAIS HAS 0 Le EE seen erndonie 2 2 Hardware Featules l ille li
14. a document jam occurs during a transmission the message DOCUMENT JAM is displayed If this occurs follow the procedure below It is recommended that a duplicate from a copier of the jammed document be used to reduce the chance of a jam when resending the document See Chapter 3 Loading Documents for document specifications and recommendations which may help avoid paper jams Note The power can be left ON when clearing a paper jam Typical Causes of Document Jams Recommended Procedure The document is fed at an angle Adjust the Document Guides to the edges of the document The document paper is too thin or too thick Make a duplicate using a copier and use the copy as the sending document Document has tape or pieces of paper taped to it Remove the tape or make a duplicate using a copier and use the copy as the sending document The Control Panel Cover is not fully closed Close the Control Panel Cover fully The document is stapled Remove the staple s or make a duplicate using a copier and use the copy as the sending document WorkCentre Pro 555 575 Basic Troubleshooting 1 Remove all documents from the Document Support Remove Documents Document Support Handle 08 2 Open the Control Panel Cover Control Panel Cover 20 WorkCentre Pro 555 575 4 13 Basic Troubleshooting 3 Remove the document jam Remove an
15. achine automatically assigns a three digit number This number is used on confirmation reports or error reports Page Number Total Number of Pages Job or File Number To enable the Send Header 1 WorkCentre Pro 555 575 Press Menu LS OOOO Send header 2 Outside Select where you want the fax header to be printed To print the header in the document area press i To print the header above the document area press 2 To not print a header press 3 The menu selection screen redisplays Press Exit or Stop to return to the Standby Mode 3 9 Getting Started Setting the Receive Footer A Receive Footer option is available which enables the WorkCentre to print a receive footer on each received page The Receive Footer displays the following information Footer Message Date Start Time Transmitting Station ID Receiving Station ID Page Number To enable the Receive Footer 1 Press Menu MOOO Select the Receive Footer option To enable the Receive Footer press 11 To disable the Receive Footer press 2 1 The menu selection screen redisplays Press Exit or Stop to return to the Standby Mode 3 10 WorkCentre Pro 555 575 Getting Started Loading Paper Load paper into the WorkCentre paper trays using the following procedures Bypass Tray 1 Raise the Document Output Tray and open the Paper Guide Document Output Tray 01 Paper WorkCentre Pro 5
16. against and is fully compliant with all of the relevant advisory notes contained in this document The product may be configured to be compatible with other country networks Please contact your Xerox representative if it needs to be reconnected to another country s network There are no user adjustable settings in the product NOTE Although this product can use either loop disconnect pulse or DTMF tone signalling it is recommended that it is set to use DTMF signalling DTMF signalling provides reliable and faster call set up Modification connection to external control software or to external control apparatus not authorised by Xerox will invalidate its certification WorkCentre Pro 555 575 FCC Regulations Send Header Requirements Federal Communications Commission FCC regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission The message must clearly contain an identifier and telephone number for the entity business or individual sending the message This facsimile machine provides the local ID and name features required for the FCC regulation To satisfy the FCC regulation the telephone number and name must be included with the printed document To comply with the FCC rules carefully read and follow the instructions listed in this document to program the local ID and name Data Coupler Information This Xer
17. an program the WorkCentre to print the date and time on documents that you send and receive For more information on printing the date and time on your documents see Setting the Send Header and Setting the Receive Footer later in this chapter To set the Date amp Time 1 Press Menu a Date 01 31 2000 Using the Numeric Keypad and the arrow keys enter the date then press Enter WorkCentre Pro 555 575 3 3 Getting Started Date format 1 MM DD YYYY a I I I 2 DD MM YYYY Select the Date format To display the date in the order of Month Day Year 4 digit press To display the date in the order of Day Month Year 4 digit press 2 To display the date in the order of Year 4 digit Month Day press 3 Select the Month format To display the Month number press QG To display the abbreviated Month name press WorkCentre Pro 555 575 Getting Started 5 Time format 1 24 hour Eu I 2 12 hour Select the Time format To select 24 hour format press To select 12 hour format press 2 6 Time 10 30 pm Time 22 30 pm or Using the Numeric Keypad and arrow keys enter the time if necessary use the arrow key to set AM PM then press Enter The menu selection screen redisplays Press Exit or Stop to return to the standby mode WorkCentre Pro 555 575 3 5 Getting Started Setting your Machine ID The Machine ID identifies your machine to
18. as specified in the Xerox installation procedures ensure that concentration levels meet safe limits If you need additional safety information concerning the copier or Xerox supplied materials you may call the following number Europe 44 0 1707 353434 USA 1800 928 6571 Laser Safety Information This equipment is certified as a Class 1 laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the facsimile does not produce hazardous laser radiation All laser light emitted inside the facsimile is completely confined within protective housings when any part of the facsimile is opened This means that the facsimile is safe to use during normal operation and maintenance A WARNING Adjustment or performance of procedures other than those specified herein may result in hazardous laser exposure Only trained and qualified personnel may open covers or remove parts that are not explicitly shown and described in the WorkCentre Pro 555 575 User s Guide as being accessible to the operator The Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration implemented regulations for laser products in 1976 These regulations apply to laser products WorkCentre Pro 555 575 A 3 manufactured from August 1 1976 Compliance is mandatory for products marketed in the United Stat
19. ated All Xerox equipment have been designed to exacting safety standards They have all undergone a variety of stringent safety tests including earth bond insulation resistance and electrical strength tests Xerox Limited manufacturing plants have been awarded ISO 9000 quality certification and are subject to regular audits by the British Standards Institution or equivalent national standards body Xerox equipment which has been properly and regularly serviced and maintained should not have to undergo additional specific safety tests pursuant to the 1989 Regulation Customers wishing to complete safety testing should contact Xerox Limited Technical Centre see page 1 for advice prior to any test implementation Xerox equipment should however be properly and regularly serviced and maintained at all times QUESTION What is the Electricity at Work Regulation ANSWER The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990 This 1989 Regulation places a duty on all employers and self employed persons to ensure the electrical systems in their premises are constructed maintained and operated in such a manner as to prevent so far as reasonably WorkCentre Pro 555 575 A 7 practicable danger This includes ensuring all electrical products connected to such electrical systems are safely constructed maintained and operated QUESTION Does Xerox Limited comply with the Electricity at Work Regulatio
20. ch Phonebook akinesia ended 3 24 Group PHONGD OOK sot mecca ieee een 3 25 Alphabetical Phonebook 3 26 ii WorkCentre Pro 555 575 Chapter 4 Basic Troubleshooting es 4 1 Paper Size Error or Paper Jam rrrnnnnnnvnnnnnnnnnnnnnvnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnnene 4 1 Documentari aaa kp 4 12 Appendix A Safety Certification and Environmental Compliance A 1 Laser Safety Information sente ere A 3 Third Party Gerlificatiofi eta bie An tn er nr cree A 4 Radio Frequency Emissions USA 2 c c cceceeeeeeeeeeeneeeeeeeeeeeeenaaees A 4 European C Sit 95 1 lisses ee nn re Ds AT im ans Dre A 6 Approvals and Cerificatlom c siscscecectassssctasisdtieeanatioiteteasieasctnigehn weiss A 6 UK Electricity at Work Regulation A 7 Envifonmental Gompliance case sintetica ale A 10 ENERGY STAR gna ia also lia A 10 Environmental ChoiceM sinus arts tireur eta A 10 SWISS ENERGY 2000 A tee A 11 Recycled Papers anne ae RSS M MA tit et A 11 Telecommunications Requirements ii A 12 European Fax Approvals and Certification A 12 FCC Regulations ni rane ao elia A 13 Send Header Requirements n A 13 Data Coupler Infofmationi criceti A 13 Canadian Certification eesrennnreeeeennnnrneserrnnnnennenennn A 15 Not available in all markets WorkCentre Pro 555 575 iii WorkCentre Pro 555 575 How to Use This Manual 1 How t
21. d curled or folded sheets Sheets with punched holes Transparencies Sheets with paper notes attached Coated or shiny sheets Carbon or carbon backed sheets 3 17 Getting Started 3 18 To load documents Load the document face down in the document support Adjust the document guide to fit the width of the document Angle the stack to optimize feeding performance To cancel a document in the ADF press Stop Documents Document Support 07 WorkCentre Pro 555 575 Getting Started Selecting the Scan Resolution The Resolution key selects the scan mode for copying transmitting or storing a document in memory The scan resolution can be set to one of five settings based on the type of image you are scanning To select the Scan Resolution Press the Resolution key until the required resolution mode is indicated by the Resolution LED Note When the resolution LED is not illuminated the Resolution setting is Standard The default resolution setting is standard only on the base machine The machine returns to the default setting after each transaction Refer to the System Administrator s Guide for details about changing the default setting for resolution The following table describes the available resolution selections Resolution selection Description Standard Use for sending normal text and graphics Selected when the Resolution LEDs are off Fine Use for documents with s
22. ement sur le brouillage radio lectrique du minist re des Industries du Canada WorkCentre Pro 555 575 Index A Activity Key described 2 13 ADF see also document feeder document size 3 17 document specifications 3 17 loading documents 3 17 3 20 alarms lights described 2 10 alpha dialing key 2 10 alphabet alphabet phonebook 3 26 phonebook 3 26 alphabet phonebook 3 26 automatic document feeder see also document feeder document size 3 17 document specifications 3 17 loading documents 3 17 3 20 avoiding document jams 4 12 B batching described 2 3 battery 2 1 C calendar setting the date and time 3 3 Cancel Job Key described 2 11 cassette WorkCentre Pro 555 575 see paper tray causes of document jams 4 12 Charge Code Key described 2 13 clearing document jams 4 12 paper jams 4 1 communication lights described 2 9 communication mode 2 15 communications communication lights 2 9 communication modes 2 15 group dialing described 2 2 components control panel listed 2 9 confirmation tone 2 14 consumables paper 3 11 contrast see also resolution changing 3 20 Contrast Key described 2 11 control panel 2 8 2 13 components listed 2 9 described 2 4 direct access function keys described 2 13 document jams 4 12 function keys described 2 9 2 13 illustrated 2 8 Copy Key described 2 11 copy mode 2 16 copying 3 21 INDEX 1 preventing document jams 4 12 D darken contrast 3 20 date setti
23. entative or by contacting Xerox Limited Environmental Health and Safety Xerox Limited Technical Centre PO Box 17 Bessemer Road Welwyn Garden City Herts AL7 1HE England Telephone 44 0 1707 353434 WARNING This product is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations Any unauthorized alteration which includes the addition of new functions or the connection of external devices may impact this certification Please contact your local Xerox Limited representative for a list of approved accessories WorkCentre Pro 555 575 WARNING In order to allow this product to operate in proximity to industrial Scientific and medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING Shielded cables must be used with this equipment to maintain compliance with Council Directive 89 336 EEC UK Electricity at Work Regulation The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990 This 1989 Regulation places a duty on all employers and self employed persons to ensure the electrical system in their premises are constructed maintained and operated in such a manner as to prevent so far as reasonably practical danger This includes ensuring all electrical equipment connected to such electrical systems are safely constructed maintained and oper
24. ents Control Panel Contains the keys to program system features or operate the machine Document Guides Guides the document pages into the scanner Document Support Supports the documents to be copied or transmitted Handset Connector Provides a jack for connecting the optional handset Telephone Connector Provides a standard modular jack for connecting a telephone Line Connector A standard modular jack for connecting the phone line for fax communications Top Cover Open Button Releases the Top Cover for accessing consumables or clearing a paper jam Paper Tray Supplies the cut sheet paper to the WorkCentre Copy Output Tray Collects printed documents Power Switch Switches the WorkCentre power On Off Power Cord Supplies power to the machine Bi directional Parallel Connects the WorkCentre to a PC Connector IEEE 1284 compliant Not available in all markets 2 4 WorkCentre Pro 555 575 Introduction WorkCentre Hardware Features Copy Output Document Guide Tey i Control Panel Do curient Support Document Output Tray Paper Tray ot Top Cover Open Button Bi directional Parallel Connector Power Cord Power Switch Connector 02 Not available in all markets WorkCentre Pro 555 575 2 5 Introduction System Requirements 2 6 When choosing an installation location follow these guidelines Avoid dusty locations extreme heat hu
25. es The WorkCentre Pro is in compliance with the CDRH regulation The equipment also complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product Third Party Certification The Xerox WorkCentre Pro 555 575 is certified by various bodies in compliance with national and international safety standards 120v 60Hz Nominal Markets Underwriter Laboratories Inc UL 1950 Third Party Edition within reciprocity agreements which include requirements for Canada 230v 50 Hz Nominal Markets IEC950 1991 including A1 A2 A3 and A4 The Xerox WorkCentre Pro 555 575 is manufactured under an ISO 9002 quality registration scheme Radio Frequency Emissions USA This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off an on the user is encouraged to try to co
26. firmation tone A short tone sounds when a key is pressed or when an action completes successfully e Extended tone Signifies an unsuccessful operation An extended tone two to five seconds occurs when a transaction does not complete normally The user must perform an action to continue a process Refer to the display messages in the Advanced Features Guide WorkCentre Pro 555 575 Operation Modes Introduction Standby Mode When the machine is in the Standby Mode the display indicates the machine status a prompt for the next operation or an error message The following information is displayed Date and time The month day and time hour and minute are displayed Use the Menu Mode to set the date display sequence and the time format Standby Mode Status The Standby Mode Status indicates the Reception Mode Auto Answer Manual Answer TEL FAX FAX TAD If Reception Mode is displayed the machine has completed the previous task and is ready to fax or copy If the Paper Tray becomes empty or open the Standby Mode Status is replaced with the Paper Tray status Error Message Enter Depart code if dept code feature is enabled Free Memory The percentage of remaining memory available for storing documents is displayed If no memory is used 100 is displayed Communication Mode WorkCentre Pro 555 575 Memory Send Memory send communications are performed in
27. he registration authorities Recycled Paper The WorkCentre Pro 555 575 has established performance with the use of recycled paper with its consequent benefits to the environment Xerox recommends part numbers 3R94565 A4 stock 80g m 500 sheets 3R6296 8 5 x 11 inch stock 80 g m 500 sheets The paper contains 50 post consumer content and can be obtained through Xerox and many other office suppliers WorkCentre Pro 555 575 A 11 Telecommunications Requirements European Fax Approvals and Certification This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria Germany Luxembourg Sweden Belgium Greece Netherlands Switzerland Denmark Iceland Norway United Kingdom France Ireland Portugal Finland Italy Spain In the event of problems you should contact your local Xerox representative in the first instance The product has been tested against TBR21 To assist in the use and application of terminal equipment which complies with this standard the European Telecommunication Standards Institute ETSI has issued an advisory document EG 201 121 which contains notes and additional requirements to ensure network compatibility of TBR21 terminals The product has been designed
28. honebook 3 24 operation modes 2 15 2 16 communication mode 2 15 copy mode 2 16 menu mode 2 16 standby mode 2 15 operator control panel 2 8 2 13 see also control panel output tray document out tray described 2 4 P page numbers receive footer 3 10 send header 3 9 paper document specifications 3 17 paper jams 4 1 4 11 replacing 3 11 paper jams 4 14 11 paper quality avoiding document jams 4 12 paper tray replacing paper 3 13 Pause Key 2 10 PC printing mode 2 16 Phonebook Key described 2 13 used 3 22 INDEX 4 phonebook reports 3 22 3 25 alphabet 3 26 group 3 25 one touch 3 24 speed dial 3 23 Photo 3 19 power saver mode described 2 3 print darkness setting the contrast 3 20 printing from a PC 2 1 phonebook reports 3 22 3 25 programming date and time 3 3 dial mode 3 8 language 3 2 machine ID 3 6 pulse dial mode 3 8 see also dial mode Q quick start 3 21 R receive footer enabling 3 10 receiving documents 3 21 paper jams 4 1 recording on plain paper 2 2 Redial Pause Key described 2 10 refuse junk mail described 2 3 reports alphabet phonebook 3 26 group phonebook 3 25 one touch phonebook 3 24 speed dial phonebook 3 23 requirements space 2 7 WorkCentre Pro 555 575 system 2 6 resolution see also contrast changing 3 19 high resolution described 2 2 for scanning 3 19 selections 3 19 Resolution Key described 2 11 selecting the scan resolution 3 19 Right Arrow Key described 2 9 S
29. ibed 2 10 installation instructions space requirements 2 7 system requirements 2 6 J Job Status Key described 2 12 junk mail described 2 3 K keys direct access function keys 2 13 function keys 2 9 2 13 L language setting 3 2 laser safety A 3 LCD communication mode 2 15 described 2 9 menu mode 2 16 standby mode 2 15 LEDs alarm lights described 2 10 communications lights described 2 9 Left Arrow Key described 2 9 lighten contrast 3 20 lists see also reports group numbers 3 25 WorkCentre Pro 555 575 phonebook reports 3 22 3 25 loading documents 3 17 3 20 machine hardware features 2 4 2 5 overview 2 1 system features 2 2 2 3 tones 2 14 machine ID setting 3 6 machine language setting 3 2 mail refuse junk mail described 2 3 mailbox communications described 2 2 maintaining the machine paper replacing 3 11 Manual Dial Key described 2 11 Manual Group Key described 2 11 maximum document size 3 17 memory paper jams 4 1 Menu Key described 2 9 menu mode 2 1 2 16 menus see also menu mode minimum document size 3 17 modes of operation 2 15 2 16 communication modes 2 15 copy mode 2 16 menu mode 2 16 PC printing mode 2 16 standby mode 2 15 multi access described 2 2 INDEX 3 N normal contrast 3 20 Numeric Keypad described 2 10 O one touch dialing see also one touch keys described 2 2 one touch phonebook 3 24 one touch keys see also speed dialing described 2 12 one touch p
30. in their premises are safe This will include ensuring Xerox equipment in such premises is safe Xerox Limited s Product Safety function has prepared a guide which contains a list of tests which may be completed by your Xerox Limited Customer Service Organization THESE TESTS MUST BE CARRIED OUT ONLY BY PERSONS WHO POSSESS THE RELEVANT SKILL KNOWLEDGE AND EXPERIENCE TO CARRY OUT SUCH TESTS Please contact the Xerox Limited Customer Service Organization for further information WorkCentre Pro 555 575 THE USE OF INAPPROPRIATE TEST PROCEDURES AND TEST EQUIPMENT MAY PROVIDE MISLEADING RESULTS AND MAY CAUSE DEATH PERSONAL INJURY AND OR DAMAGE TO PROPERTY QUESTION I would like to carry out my own safety tests on the Xerox equipment in my premises ANSWER You may of course request such tests as you deem necessary to satisfy yourself that your Xerox equipment is safe Your Xerox Limited Customer Support will be pleased to advise you on such testing QUESTION I require records of all tests ANSWER After safety testing your Xerox Limited Customer Service Engineer will provide you with a certificate which details the results of all tests completed In the event of any defect being noted the Xerox equipment will be switched off and disconnected from the supply until the defect has been corrected You will be advised of such action to enable such defects to be corrected PLEASE NOTE YOU MUST ENSURE THAT YOUR XEROX EQUIPMENT IS
31. ions Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Q CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate WorkCentre Pro 555 575 A 15 Notice The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of Industry Canada Cet appareil num rique est conforme aux limites d mission de bruits radio lectriques pour les appareils de classe A stipul es dans le Regl
32. ividual report printing procedures for the report contents tables To print all four Phonebook Reports 1 Press Phonebook Report lt U Phonebook 1 All reports a I I i 2 Speed dials The Phonebook Report prints then the machine returns to the Standby Mode 3 22 WorkCentre Pro 555 575 Getting Started Speed Dial Phonebook The Speed Dial Phonebook Report prints a list of all Remote Station dialing numbers assigned to Speed Dial numbers The following information is printed on the Speed Dial Phonebook Report Item Description S D nbr Speed Dial number Name Remote ID Fax Number The number of the remote unit u indicates an alternate number SUB SEP PWD indicates a type of sub address Time Delay Start time MON Line monitoring On Off status BPS Communication speed x 1000 Report Confirmation report On Off status To print the Speed Dial Phonebook Report 1 Press Phonebook Report gt 2 The Speed Dial Phonebook Report prints then the machine returns to the Standby Mode WorkCentre Pro 555 575 3 23 Getting Started One Touch Phonebook The One Touch Phonebook Report prints a list of all Remote Station dialing numbers assigned to One Touch Keys The following information is printed on the One Touch Phonebook Report Item Description One Touch One Touch key number number Name The remote name
33. lla elia 2 4 System Reguiremenis cada 2 6 Space Requirements nero lana aiar slanaanasii 2 7 Control ANS le sacs lac ile Ri SL rita Amadio CR LA dii ue 2 8 Control Panel Components and Function Keys 2 9 Direct Access FUNCTION Keys 2 13 TONES usted ceana lin sli via vinto a iii dleli liano 2 14 Operation Modes stoica 2 15 Slandbr Mode ol LI eno 2 15 Communication MOdez e pirla mens name 2 15 COPY MORE nn nt 2 16 MeEuMd sr 2 16 PC Printing MOTE geen ee ee nee x 2 16 WorkCentre Pro 555 575 Chapter 3 Getting Started rei cccissasacsssanstsndcnastesasatecndcnnstewcectasutssautewcincndvaas 3 1 Printing a Menu MAP iaia ai eee ne 3 1 Setting the Machine Language 3 2 Setting the Date and Tim e acilia age 3 3 Setting your Machine ID cis ariana 3 6 sellingiine DialMode alitalia irc 3 8 Setting the Send Header ss 3 9 Setting the Receive Footer 3 10 Load PN RE 3 11 59 GLE NN Meanie nie 3 11 PAPA TA eee 3 13 DSellingiihe papersize i cicala 3 16 Loading Documents ERE nn nt 3 17 Document Specifications n 3 17 Selecting the Scan RESOlUtIon rana 3 19 Selecting the Scan Contrast nna 3 20 GJE AEE EEE aa rai 3 21 TO Receive noia 3 21 WO SSG stiano 3 21 1505 610 og AE RE PO EE EEE 3 21 TOP a tach ar at ARE OOO SO ORA ee 3 21 Phonebook RODOMS eit mn een eu ne en GRR 3 22 Speed Dial Phonebook 3 23 One Tou
34. mall characters newspaper print etc Superfine Use for documents containing very detailed print Photo Use for documents containing photographic images If you choose a resolution and the receiving machine does not have an equivalent the WorkCentre chooses the next highest resolution compatible with the remote machine If you do not know the remote machines resolution capability it is recommended that you use the Direct Send mode when Superfine Photo is selected In Direct Send mode the WorkCentre determines the receive resolution prior to scanning the document The document is then scanned at the compatible receiver resolution resulting in better print quality WorkCentre Pro 555 575 3 19 Getting Started 3 20 Selecting the Scan Contrast To select the Scan Contrast Press the Contrast key until the required contrast mode is indicated by a Contrast LED Note When a Contrast LED is not illuminated the Contrast setting is Normal The Contrast setting adjusts the print darkness of the copy or transmitted document The default contrast setting is normal on base machine The machine returns to the default setting after each transmission Refer to the System Administrator s Guide for details about changing the default setting for contrast Contrast selection Description Normal For documents printed with ordinary image density Selected when the Contrast LED is off Lighten
35. mation Information provided by the Advanced Features Guide AFG Programming the Machine Receiving Documents Dialling Methods Transmitting Documents Cancelling Jobs Polling Mailbox Communications Reports Printing Functionality Control Centre PC Interface Guide 1 2 WorkCentre Pro 555 575 How to Use This Manual Document Conventions A document convention is simply a way of presenting information This section explains the conventions used in the WorkCentre Pro User s Guide Many procedures require you to press a key to perform a function these keys appear in boldface type For example Press Start to send a fax When you use the Menu Mode you may have to press a series of keys before arriving at the desired menu The resulting screen message for each step appears next to the series of keys pressed For example The procedure to enable the Send Header would appear as follows To enable the send header 1 Press Menu F AO GO 6 2 Send header 1 Inside za I I I 2 Outside Select where you want the fax header to be printed To print the header in the document area press 1 gt To print the header above the document area press 2 To not print a header press 3 3 The menu selection screen redisplays Press Exit 1 orStop to return to the Standby Mode WorkCentre Pro 555 575 1 3 How to Use This Manual Notes Cautions and War
36. mation about the current operation mode The machine has the following operating modes Standby Mode Communication Mode Menu Mode Copy Mode PC Printing Mode see Operation Modes later in this Chapter 2 PCLED Illuminates when a PC communication is in progress 3 Line LED Illuminates when a fax communication is in progress 4 Menuo E The Menu key is used to access menu items listed in the menu map which are not available from the direct access keys The Menu key is also used as a navigation key for scrolling up a menu list 5 Delete or Deletes the character at the position of the cursor L 6 Exit or T Used to Exit a menu list 7 Left or Back navigation key used for going back to a previous menu list Also used for positioning the cursor for character delete or insert when you enter names 8 W Down navigation key used for scrolling down a menu list 9 Right navigation key used for going to the next level of menus of the highlighted item Also used when you enter names for positioning the cursor for character delete or insert Symbol used on International machines WorkCentre Pro 555 575 2 9 Introduction 2 10 Item Description Function 10 Enter or Used to select the displayed menu item to start a communication or to accept name and number entries Used on International machines 11 M RE Sets the insert mode allowing a character to be Sert or y
37. midity direct sunlight or areas subject to heavy vibration Avoid areas where interference from other electrical devices may be present Avoid using an AC outlet that shares the same circuit as an electrical device which may create interference Locate the machine within reach of a telephone outlet Use a dedicated single line telephone connection Place the machine on a level surface An uneven surface can cause performance problems such as poor copy quality and paper jams WorkCentre Pro 555 575 Introduction Space Requirements Adequate space is required for ventilation ease of operation maintenance and replacement of consumables Provide the minimum space as shown in the following figure 16 73 inches lt 425mm 30 03 inches Ma ei 763 mm oa Vv Width with Handset 19 43 inches 493 5 mm Height 17 13 inches 435 mm Height with Optional Paper Cassette 22 28 inches 566 mm WorkCentre Pro 555 575 2 7 Introduction Control Panel 26 25 24 23 22 05 2 8 WorkCentre Pro 555 575 Introduction Control Panel Components and Function Keys The Control Panel is used to program the features and to initiate communications The following figures and tables illustrate the Control Panel and describe each component Item Description Function 1 Display Displays the machine status and messages The display provides infor
38. n ANSWER The regulation places a duty on all employers and self employed persons to ensure the electrical systems in their premises are effectively safe The regulation does not impose on amongst others manufacturers or suppliers of such electrical systems However rest assured that all Xerox equipment which Xerox Limited and its authorized distributors supplies to customers conform with all the relevant safety legislation and standards QUESTION Is Xerox equipment safe ANSWER All Xerox equipment supplied by Xerox Limited and their authorized distributors conform to all relevant safety legislation and standards QUESTION Is the Xerox equipment in my premises safe ANSWER All Xerox equipment supplied by Xerox Limited and their authorized distributors conform to all relevant safety legislation and standards However like all electrical equipment they have to be regularly serviced and maintained by competent persons Xerox Limited Customer Service Engineers ensure Xerox equipment is serviced and maintained to exacting Xerox safety standards If you would like your Xerox equipment to be serviced and maintained to such high standards please contact your local Xerox Limited Customer Service Organization They will be pleased to assist you QUESTION Does the Xerox equipment in my premises comply with the Electricity at Work Regulations ANSWER All employers and self employed persons must ensure that the electrical systems
39. n of their business and consistent with FCC rules They must give you prior written notification if the changes can Make your machine incompatible with their equipment Require modification or alteration of the machine Otherwise physically affect performance of the machine WorkCentre Pro 555 575 WARNING When programming emergency numbers and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform such activities in the off peak hours such as early morning hours or late evenings Canadian Certification Notice The Industry Canada Label on the machine identifies certified equipment This certification means that the equipment meets certain telecommunications networks protective operational and safety requirements Industry Canada does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situat
40. ng 3 3 Delete Key described 2 9 dial directory see also one touch phonebook dial mode setting 3 8 Direct Access Function Keys described 2 13 Direct Send Key described 2 13 disabling receive footer 3 10 send header 3 9 display see also LCD document feeder document specifications 3 17 document guides described 2 4 document jams 4 12 causes 4 12 clearing 4 12 paper types to avoid 3 17 document out tray described 2 4 document size 3 17 document tray loading documents 3 17 maximum documents 3 17 documents document jams 4 12 loading 3 17 3 20 specifications 3 17 types to avoid 3 17 Down Arrow Key described 2 9 INDEX 2 E enabling receive footer 3 10 send header 3 9 enriched system functions described 2 2 Enter Key described 2 10 environmental compliance A 1 A 16 ENERGY STAR A 10 Environmental Choice A 10 SWISS ENERGY 2000 A 11 extended tone 2 14 F fax communications see receiving documents retrieving doc uments transmitting fax headers setting 3 9 features hardware features listed 2 4 system features listed 2 2 2 3 fine resolution 3 19 footer enabling 3 10 function keys described 2 9 2 13 G group dialing described 2 2 group phonebook 3 25 Manual Group Key 2 11 group phonebook 3 25 H halftone see photo resolution hardware features listed 2 4 header WorkCentre Pro 555 575 enabling 3 9 ID setting the machine ID 3 6 idle mode 2 1 see also standby mode Insert Key descr
41. ng Started 3 Getting Started This chapter contains step by step procedures to program the basic machine settings and set up the most commonly used facsimile features To get you started quickly basic steps to send receive and copy a document are also provided For additional setup functions refer to the appropriate Advanced Features Guide chapter Printing a Menu Map The Menu Map is a list of all machine features in a flow chart format Refer to Advanced Features Guide To print the Menu Map 1 Press Menu Q Menu Map 2 The Menu Map prints then the machine returns to the Standby mode WorkCentre Pro 555 575 3 1 Getting Started Setting the Machine Language The WorkCentre is capable of displaying and printing in various languages Note Available Languages may vary depending on your location If not available Not Allowed Now will display To change the machine language 1 Press AOO Language 01 Espanol w I I 02 English Use the Numeric Keypad to select the desired language then press Enter The menu selection screen redisplays Press Stop to return to the Standby Mode 3 2 WorkCentre Pro 555 575 Getting Started Setting the Date and Time The WorkCentre shows the date and time in the display when in the Standby Mode The date and time information is used by the internal clock to start delayed jobs and record data on faxes and reports In addition you c
42. nings This manual uses notes cautions and warnings to emphasize information the reader needs Notes contain information that supplements the text Notes are emphasized with italics The following is an example of a note Note Notes are provided as additional information The following are examples of a caution and a warning Q CAUTION Do not touch the green drum surface Touching the drum could reduce the print quality A WARNING Used to alert users to risk of personal injury 1 4 WorkCentre Pro 555 575 Introduction 2 Introduction This chapter provides an overview of the WorkCentre s hardware features and operation The Control Panel is discussed and each key is defined System Overview The WorkCentre allows the user to send receive copy and print documents The ControlCentre software allows you to program the Fax settings on a PC and write the settings to the WorkCentre When you switch on the power and the system has warmed up the machine is in the standby or idle mode and is ready to use When an action completes successfully the machine returns to the Standby Mode and displays the following information Jan 31 02 23pm 100 Auto answer Through the Menu mode you can configure the standard machine settings or customize your machine Refer to Chapter 3 Getting Started for basic programming instructions and procedures for setting the standard machine settings For optimum
43. ntre only receives from those remote units with phone numbers assigned to your Speed Dial or One Touch phonebooks Receive to Memory Automatically stores up to 100 received documents to available memory if the paper runs out or if a paper jam occurs Collated Fax With this feature selected incoming documents are received to memory and then printed last page first This feature stacks the document with page 1 on top Super Power Saver Mode This feature turns off areas of the machine which have a high power consumption Printer Power Saver Mode This feature turns off the printer fuser unit to reduce the power consumption Optional Accessories The WorkCentre can be optioned with an additional paper cassette and a handset ControlCentre ControlCentre is software package that can be loaded ona PC The ControlCentre software allows you to program most of the machine settings using the PC then write the settings to the WorkCentre PC Printing With the Windows Printer Driver installed on your PC and the parallel print cable attached to the parallel port the WorkCentre can be used to print from the PC Not available in all markets WorkCentre Pro 555 575 2 3 Introduction Hardware Features Feature Description Document Output Tray Collects the document pages following a transmission or copy operation Contains an extension to support legal docum
44. o Use This Manual Thank you for purchasing the Xerox WorkCentre Pro The WorkCentre is designed for ease of use but to use your machine to its fullest potential take some time to read the User Documentation You will be ready to send and receive faxes and make copies with your machine as soon as you have read chapters 1 through 3 You can then refer to topics in the remaining documentation as needed Finding Information in the User s Guide The User s Guide contains the following sections Table of Contents Use the Table of Contents to find topics easily How to Use This Manual Chapter 1 Describes the information in this User s Guide and Advanced Features Guide Introduction Chapter 2 Describes the system and hardware features of the machine and provides an overview of how the machine operates Each key on the Control Panel is described Getting Started Chapter 3 Includes the procedures for setting up the basic machine information such as date time language machine ID send header and receive footer Simple instructions to send receive print and copy are also provided WorkCentre Pro 555 575 1 1 How to Use This Manual Basic Troubleshooting Chapter 4 Guides the user through problem solving and recommended corrective actions Environment Specifications A Provides the safety data coupler and Canadian certification information Index Refer to the Index to locate specific infor
45. ocated near or over a radiator or heat register This product should not be placed in a built in installation unless proper ventilation is provided Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the product Never remove covers or guards that require a tool for removal unless directed to do so in a Xerox approved maintenance kit Never defeat interlock switches Machines are designed to restrict operator access to unsafe areas Covers guards and interlock switches are provided to ensure that the machine will not operate with covers opened Use of an extension cord with this product is not recommended or authorized Users should check building codes and insurance requirements if a properly earthed extension cord is to be used Ensure that the total ampere ratings of the products plugged into the WorkCentre Pro 555 575 extension cord do not exceed the extension cord ampere rating Also make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating Do not put your hands into the fuser area located just inside the exit tray area as you may be burned Ozone This product produces ozone during normal operation The ozone produced is dependent on copy volume and is heavier than air Providing the correct environmental parameter
46. ommunications Utilizing the built in memory as many as 100 operations can be programmed for maximum equipment utilization and efficiency For example you can store a document to memory while the machine is receiving a document High Resolution With a maximum resolution of 406 dots inch x 392 dots inch 16 dots mm x 15 4 lines mm and 64 levels of halftone expression precision drawings small size characters or photographs are copied sent and received clearly Enriched System Functions Various types of communications are available through enriched system functions such as Relay Group and Mailbox Communications Mailbox Systems Features ITU T industry standards mailbox communications Group Communications 555 25 Groups 575 50 Groups This feature allows the transmission of a document to as many as 120 188 different remote locations with one operation sequence WorkCentre Pro 555 575 Introduction Feature Description Manual Group This feature allows the user to send a document to multiple remote machines by simply pressing the Manual Group key and entering the telephone numbers Batching This feature automatically performs transmissions of multiple documents going to the same phone number Documents sent to the same location are transmitted with one phone call thus saving time and call connecting costs Refuse Junk mail With this feature selected your WorkCe
47. or the Speed Dial or Group name Operation assigned to a One Touch Key Speed Dial Speed Dial Group or Fax number assigned to a One Group Touch key U indicates an alternate number SUB Fax number SEP or PWD indicates type of sub address Time Delay Start time MON Line monitoring On Off status BPS Communication speed x 1000 Report Confirmation report On Off status To print the One Touch Phonebook Report 1 Press Phonebook Report lt gt 3 The One Touch Phonebook Report prints then the machine returns to the Standby Mode 3 24 WorkCentre Pro 555 575 Getting Started Group Phonebook The Group Phonebook Report prints a list of all One Touch or Speed dial numbers registered as Group Numbers The following information is printed on the Group Phonebook Report Item Description Group Group number number Name Group name One Touch One Touch or Speed Dial numbers assigned to the group Speed Dial OT One Touch Keys Number SD Speed Dial numbers To print the Group Phonebook Report 1 Press Phonebook Report The Group Phonebook Report prints then the machine returns to the Standby Mode 4 For more information on other reports available please refer to your Advanced Features Guide WorkCentre Pro 555 575 3 25 Getting Started Alphabetical Phonebook The Alphabetical Phonebook Reports prints a list of all Remote
48. ox WorkCentre Pro 555 575 machine contains an internal data coupler Its use is restricted by the FCC Federal Communications Commission To comply with the FCC rules you must carefully read and follow the instructions listed below This equipment complies with Part 68 of the FCC rules On the rear of this equipment is a label that contains among other information the FCC registration number and Ringer Equivalence Number REN If requested provide this information to your telephone company The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called In most but not all areas the sum of the RENS of all devices should not exceed five 5 0 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area WARNING Ask your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can severely damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack WorkCentre Pro 555 575 A 13 You may safely connect the machine to the following standard modular jack USOC RJ 11C Use the standard line cord with modular plugs provided with the ins
49. performance the machine should be left on 24 hours a day While the machine is powered on the internal batteries are charged for 575 only The primary battery retains the programmed data for up to 5 years if the machine loses power Document data stored in a machine with standard memory is retained for up to 2 hours during a power failure or power off where the image battery is fully charged for more than 8 hours prior to power off for 575 only WorkCentre Pro 555 575 2 1 Introduction System Features The following table describes many of the WorkCentre features Refer to the Table of Contents or Index to locate detailed information Feature Description Copying on Plain Paper Alpha Dialing 555 145 Numbers 575 238 Numbers Plain paper is used for printer output thereby allowing the use of standard forms labels etc Dial the desired location by searching for the name in the Speed Dial One Touch and Group phonebooks One Touch Dialing 555 20 Keys 575 38 Keys With one key stroke the number of the assigned location s is dialed and the document is sent Speed Dialing 555 100 Numbers 575 150 Numbers In addition to the 20 38 One Touch keys 100 150 3 digit speed dial numbers can be assigned to frequently called locations Direct Access Function Keys 5 Keys Five of the most frequently used functions are assigned to keys located on the Access Panel Multi Access C
50. r changes on the letter keyboard WorkCentre Pro 555 575 Introduction Direct Access Function Keys The following table lists the WorkCentre s Direct Access Function Keys which are located in the left of the Control Panel The Direct Access Function Keys automate 5 of the most frequently used WorkCentre features Direct Access Function Keys Kis Ces s la a Ome i o e ae OD GS Te E T CD De Lins 2 06 ja fiz js a aa Go ll t Co Refer to the Table of Contents to locate specific function information Description Function Activity Report Prints a list of Transmission Communications Receive Communications or both Charge Code Allows entry of a Charge Code at the time of dialing or during phonebook programming Digits entered after this selection are concealed Direct Send Transmits the document directly from the scanner instead of scanning it into memory first Menu Map Prints out a menu listing with the menu address numbers Phonebook Report Prints a list of telephone facsimile numbers stored in memory Available reports include Alphabet Speed Dialing One Touch and Group Dialing numbers WorkCentre Pro 555 575 2 13 Introduction 2 14 Tones The WorkCentre generates tones to indicate the operational status of the machine e Single short tone A con
51. rough the Fuser Unit black colored housing remove the jammed paper in the direction of the arrow Avoid tearing paper Fuser Unit 4 8 WorkCentre Pro 555 575 Basic Troubleshooting 7 Ifthe paper is jammed partway through the Paper Exit Guide open the Paper Exit Guide and remove the jammed paper Paper Exit Hook 8 Install the drum cartridge into the machine aligning the guides of the cartridge with the grooves inside the machine Color coordinated 1 labels have been affixed to the drum cartridge and to the inside of the machine Install the drum cartridge by aligning these labels 23 Make sure the drum cartridge is inserted inside the machine as far as it will go WorkCentre Pro 555 575 Basic Troubleshooting 9 Holding onto the toner cartridge s handle lower it into the machine Make sure that the four pins two on each side fit into the grooves inside the machine Color coordinated 2 labels have been affixed to the toner cartridge and to the inside of the machine Install the toner cartridge by aligning these labels 4 10 WorkCentre Pro 555 575 Basic Troubleshooting 10 Replace the Paper Exit Guide Paper and Bypass Tray 11 Press down on the Top Cover until a Click is heard to ensure the latches engage Top Cover F 12 Verify the display has returned to the Standby Mode WorkCentre Pro 555 575 4 11 Basic Troubleshooting Document Jam If
52. rrect the interference by one or more of the following measures e Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help WorkCentre Pro 555 575 Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the users authority to operate this equipment WARNING Shielded cables must be used with this equipment to maintain compliance with FCC regulations WorkCentre Pro 555 575 A 5 European Certification Approvals and Certification CE The CE marking applied to this product symbolizes Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Directive 73 23 EEC amended by Council Directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EEC approximation of the laws of the member states related to R amp TTE A full declaration defining the relevant directives and referenced standards can be obtained from your Xerox Limited repres
53. s installed the following screen appears after selecting the paper size Step 2 To select Letter size paper press To select A4 size paper press 2 Then go the Step 3 3 16 WorkCentre Pro 555 575 Loading Documents Getting Started The Document Support holds up to 30 documents for transmitting or copying Refer to the following size specifications for the range of documents that can reliably scan through the machine If a document does not meet these specifications make a copy on a copier using an accepted paper size then insert the copied image in the Document Tray Document Specifications The following table lists the sizes types and quantities of paper that can be loaded into the Document Feeder for copying or faxing Single Sheet Multiple Sheets Max Document Size 8 5 in W x 14 in L 216mm W x 356mm L Same as Single Sheet Min Document 5 8 in W x 3 9 in L Same as Single Sheet Size 148mm W x 100mm L Effective 8 5 inches 8 5 in W x 14 in L Scanning Width 216 mm 216mm W x 356mm L Max capacity of N A 30 sheets the Document Letter A4 size 20 Ibs Forde 15 sheets Legal size 20 Ibs Weight of Paper Stock 52 6 g m to 120 g m 14 lbs to 32 lbs 60 g m to 100 g m 16 lbs to 28 Ibs Avoid the following types of documents which can cause jams WorkCentre Pro 555 575 Torn wrinkle
54. s out of reach of children Do not use this product near water wet locations or outdoors Do not place this product on an unstable cart stand or table The product may fall causing personal injury or serious damage to the copier WorkCentre Pro 555 575 A 1 A WARNING This product must be earthed This product is equipped with a 3 wire grounding type plug e g a plug having a third grounding pin This plug will fit only into a grounding type power outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet Never us a grounding adapter plug to connect the copier to a power source receptacle that lacks a ground connection terminal This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult your local power company Do not allow anything to rest on the power cord Do not locate the product where persons will step on the cord Your equipment is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The product should never be l
55. tallation kit to connect it An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant Do not connect this machine to a party or coin operated phone line Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage disconnect the machine from the telephone line and call for service Do not reconnect the machine until necessary repairs are made The telephone company will where practical notify you when they need to temporarily disconnect service However if action is reasonable and necessary but prior notice is not practical they may still temporarily disconnect your service In such cases they must Immediately notify you of their temporary action Reconnect service when the source of damage is removed Inform you of your rights to bring a complaint to the FCC under FCC rules The telephone company may make changes to its communications facilities equipment operations or procedures Such action must be reasonable required in the operatio
56. the background Direct Send The status of a Direct Send operation is displayed Communication results Results of a communication can be printed Refer to the Advanced Features Guide Communication error code The result of an error in a communication Refer to the Advanced Features Guide 2 15 Introduction 2 16 Copy Mode When the machine is in the Copy Mode the display informs about the machine status as the machine prints single or multiple copies of the document When in the copy mode the following information is displayed The display changes in the following order each time you press D e The displays indicates Copying e Collate Feature Collate On Off e Paper tray 1st Bypass 2nd e Copies Optional Paper Cassette Menu Mode When the machine is in the Menu Mode the display indicates each programmable feature and the settings selected As you scroll through the menu the machine prompts you for the information necessary to program each feature Several of the features accessed through the Direct Access Function Keys also use menu access For a complete overview of the programmable features refer to the Menu Flow Map in the Advanced Features Guide on your CD ROM PC Printing Mode Using the ControlCentre software and appropriate printer drivers the WorkCentre can communicate with your PC to allow PC printing and programming of features WorkCentre Pro 555 575 Getti
57. y pieces of paper paper clips or staples that may have caused the jam Control Panel Cover 21 4 Close the Control Panel Cover Push hear to close the Control Panel Cover 22 5 Verify the display has returned to the Standby Mode 4 14 WorkCentre Pro 555 575 A Safety Certification and Environmental Compliance Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency examination and approval and compliance to established environmental standards Please read the following instructions carefully before operating the equipment and refer to them as needed to ensure the continued safe operation of your machine The safety testing and performance of this product have been verified using Xerox materials only Follow all warnings and instructions marked on or supplied with the product Symbology A General warning alerts user to the risk of personal damage Example of specific warning Warning Heated Surface Unplug this equipment from the wall outlet before cleaning Always use materials specifically designated for this product Use of other materials may result in poor performance and could create a hazardous situation Do not use aerosol cleaners Follow the instructions in this User Guide for proper cleaning methods Never use supplies or cleaning materials for purposes other than what they were intended Keep all supplies and material
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