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Xerox 4260 Series All in One Printer User Manual

1. 171 Network SCONNING 4 2cen secret roses seau 172 LDAP a ee ee ee het cer a ee eee rer ee er ee re ee ce ee S 175 Server EE 177 Embedded ROK Le Li ee rit ire tin canes onto 178 Network Accounting esesssssssesussssorsessorrsereereoreererereeo 179 PHN WEE 180 Connectivity En ne en en Ee EES 181 St re di a ee ee a a See rT 183 REENEN 185 Wireless COnme ctiVily EE 185 OVEIVICW ERA ner error eme cree nee 185 802 11 Wireless Networking 185 802 11 Wireless Adapter 0litesscestissensiesiealentenseshite 185 Management Information Base MIB 185 Enable Disable System Timer Values 186 At the machihe ee eer reer Te ee rere rere ee 186 Xerox WorkCentre 4260 Series System Administration Guide xi TABLE OF CONTENTS xii Xerox WorkCentre 4260 Series System Administration Guide 1 INTRODUCTION WELCOME to the Xerox WorkCentre products Who should use this Guide This Guide is intended for System Administrators who need to install setup and manage printers and other services on their network To use the procedures in this Guide effectively System Administrators must have previous experience working in a network environment and must possess Supervisor Administrator Account Operator or equivalent rights to the network They must also have prior knowle
2. 54 Information Checker 54 Install Printer Driver 54 Configure your Apple Mac Print Driver 55 Information Checker 55 doleo U TA ns ne Ce tete ie dede ccm ageet gel nue 55 UNIX eegene 56 Print Driver Options Enable Disable the Banner Sheet 57 From the Print Driver 57 From the Machine 57 3 Network SCORING egneeg a rR 59 OVERVIOW gege pws hehe chee tee ro D E E E e ee 59 Information Check ess ei Dessus 59 Enable the Feature from the Machine 60 Configure a Repository 60 File Transfer Protocol FTP 2 0 ccc0ccdecnsteckuctecondedeasweeneeonseedene 60 Information Checker 60 Procedure EE 61 Server Message Block SMB 62 Information Checker 62 Nee TT 62 HTTP HTTPS eege EE E ans dense 63 Information Checker 63 RCI NES E E E eh EE deg 64 File Desbats e Se geed EELER eeh 65 Configure Custom Filenaming 66 PUNO pi iirc rater tienne aie ke Rhea ous 66 e ue DEE 66 Custom Naming ae SEENEN tithe wedea Eed tentent ee Soe 67 Optional Step Configure General Settings 67 Optional Step Configure the Default Template 68 Setting up the Default Template
3. 90 Test the Group Address EE 90 vi Xerox WorkCentre 4260 Series System Administration Guide TABLE OF CONTENTS a me Oey DOAN eo 93 ei TEE 93 Server Fax and Embedded Fox 2c 0 c0ccidinc awkendd tae eSiadcacekeawe dean 93 Information Checklist 34 ge EE EE RES EE RE EE EE 93 Insert the Feature Enablement Key 94 Enable the Server Fax from the Machine 94 Configure a Server Fax Repository 94 File Transfer Protocol FTP 2 MER EE es dite 95 Information Checklist 95 Proced r 28828822u00h2ueaes ne dite does desde eines 95 Server Message Block SMB 96 Information Checklist 96 Nee 96 HTTP HTTPS te oo on Ge bane eae Sa ao ee Geet 97 Information Checklist 97 Procedure Secs Sa ee a de Dee eo eee 98 Optional Step Configure Defaults 99 ETAT UE 99 Test the Server EE 100 10 Embedded PR remaniement 101 OVErVIEW sis eee Kale EE EEEE E E E Kab ee EE Soe E EE E hon 101 Server Fax and Embedded Fax 101 Information Checklist os VK ENER ENNER EE ENEE AEN EEN 101 Enable Embedded Fax from the Machine
4. 68 Fax Destinati ns S EE eg E EEN REEL 69 Document Management Fields Optional 69 Scan Options ER ein idiote cac io io sobres nn 70 Optional Step Create a New Template 71 Further Information EE 71 Validation eet ie Ee 71 Information Checklist 72 nkore IE IAE E E E ne dre 72 Setup the Template Pool Location 73 E 73 Scan Template Management 73 Xerox WorkCentre 4260 Series System Administration Guide v TABLE OF CONTENTS WT 75 Overview Wy ctu vee ok on e ve te ele lan door co ni eee 75 Information Checklist eg N NIE nan d Keb ee wwe Kale EE KEE ENEE EEN a alee 75 Use the Eege EE REENEN EE EE 75 Copy Jobs to the machine 76 Store files to the Internal Drive using your Print Driver 76 Store files to a USB flash drive directly 76 Print TEE 77 Print file from the machine stored on the Internal drive 77 Print file from the machine stored on a USB flash drive 77 F rther Information 2eme dede eae se ion relance ner terne 78 Accounting EE 78 Use Image Overwrite to overwrite folder information 78 7 OT aN RA RNR N 79 EE
5. 102 Test the Embedded Fax 102 Zitroun ee See ere EEN EE 102 Forward ID EE 102 rie 103 Forward to Fotell oes bhp seek REENEN So BS eee ee ees 103 Procedure wie cee ee Ee 103 Print LOCAL COVER ec amer es 104 kW 105 OVETVIEW sees se neh hee Fe ree eas 105 Information e TE TEE 105 Enable LAN Fax Windows Printer Drivers 105 Configure the Printer Driver Automatically 106 Configure the Printer Driver Manually 106 Use the TEE 106 a de ee 106 Mac OS Users ins Eech Ee EE ENEE ER ou 107 Add Fax Recipient 107 Add Recipient from Phonebook 107 Setting up a Cover Sheet 108 Setup Fax Options 108 Xerox WorkCentre 4260 Series System Administration Guide vii TABLE OF CONTENTS Setup Phonebook Preferences 2 109 User Preferences 24h nities eit dhe meek emma cme ttes 109 12 Network Te e EN 111 OVERVIOW 5 Ee ge eae AER E IDET Sa ATENEO REARS SRSA 111 InformationvC E TC EE 111 Insert the Feature Enablement Key 112 Enable Network Accounting from the Machine 112 Configure Network Accounting 113 Verify that Ne
6. Xerox WorkCentre 4260 Series System Administration Guide 141 15 Security IMPORTANT Whilst an Overwrite is in progress the machine should not be used to perform any jobs and the power should not be switched off Se LES lk One CR 10 11 12 13 14 E 16 Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch Security Setting Touch Image Overwrite Security Touch On Demand Image Overwrite Touch Standard Full Overwrite button to switch between the 2 options NOTE A Full Overwrite will overwrite all image data fax mailboxes dial directories and images stored in Save Job for Reprint folders Touch Overwrite Now The Overwrite Confirmation screen will appear Touch Overwrite button to begin or touch Cancel to cancel On Demand Image Overwrite The machine will be taken offline and will be unable to receive any incoming jobs The Image Overwrite will proceed to overwrite all image data on the hard disk If Embedded Fax is installed all Embedded Fax compact flash data will also be overwritten When the overwrite is complete the On Demand Image Overwrite completion screen appears Touch Close The Disk Overwrite Confirmation Report will print This details the status and time of the overwrite The Network Cont
7. Enable the Feature from the Machine Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch User Interface Touch Service Enablements Touch Network Scanning Touch Enable Press the lt Log In Out gt button ee O p OY e LE WIN O Touch Confirm to exit the Tools Pathway Configure a Repository Network Scanning with the machine is accomplished through the use of a Network Scanning repository The repository is a folder on a Server or Workstation which the machine can access When a User scans a document the machine puts the image into the repository To configure Network Scanning you must tell the machine the path to the repository The machine can use 4 different ways to transfer a scanned image to the repository 1 FTP File Transfer Protocol see File Transfer Protocol FTP on page 60 This is used to scan to a computer that is configured with FTP services 2 SMB Server Message Block see Server Message Block SMB on page 62 This is used to scan to a computer that supports the SMB protocol 3 HTTP Hyper Text Transport Protocol see HTTP HTTPS on page 63 This is used to scan to a Web Server 4 HTTPS Hyper Text Transport Protocol over Secure Socket Layer see HTTP HTTPS on page 63 This is used to scan to a Secure
8. Click on LPR Port Monitor to enable the service 38 Xerox WorkCentre 4260 Series System Administration Guide Windows Printing 5 Click on the OK button Your computer may need to restart Install Printer Driver 1 10 Ti 12 13 14 bey 16 From the Start menu follow the appropriate option from the list below e Windows 2000 2003 Click Settings then Printers e Windows XP Click Printers and Faxes If you cannot see this option in the Start menu then click on Start followed by Control Panel first e Windows Vista Click Control Panel then Printers Windows XP 2000 2003 a Click on Add Printer in the far left column b Click on the Next button for Windows XP 2000 2003 only Windows Vista a Double click on Add Printer Select e For Windows 2000 Local Printer e For Win XP 2003 Local Printer attached to this computer NOTE If already selected click on Automatically detect and install my Plug and Play printer to deselect it e For Windows Vista A printer attached to my computer Now go to step 5 Click on the Next button Click on Create a new port Select the following option from the Type of Port pull down menu e For Windows 2000 2003 select LPR e For Windows XP Vista select LPR Port Click on the Next button Enter the IP Address of the printer Enter e Printer name for Windows XP 2000 2003 e Print Queue name for
9. PWN gt Open a document to fax and click on File and then Print Click on the Xerox WorkCentre 4260 printer Click on Xerox Features from the Copies and Pages menu Ensure you are in the Paper Output area and click on the Job Type menu Click on Fax Follow the steps in Add Fax Recipient below Click on Add Fax Recipient Enter the name of the fax recipient in the Name area Enter the fax number of the recipient in the Fax Number area Enter details such as Organization Phone Number E mail Address and Mailbox number if required If you want to add this recipient to your personal phonebook click on Add to Personal Phonebook Click on OK The recipient will show in the Recipients list Add Recipient from Phonebook If you have a Personal Phonebook created you can add a recipient name from it If you haven t created one follow the steps in Setup Phonebook Preferences on page 109 8 9 10 Ti 12 13 14 15 16 Click on Add from Phonebook Otherwise go to step 17 In the Add from Phonebook menu if you have more than one phonebook available select the required phonebook from the Personal Phonebook menu Click on the recipient that you want to fax to To view the details for the recipient double click on the recipient If you want to add more than one recipient hold down the Ctrl key on your keyboard and click on each name When you have finished selecting yo
10. Password prompt enter the password for the account you created for the machine scanner For example Password machine where the password for the account is machine A response of User Username logged in will appear if the FTP server is correctly configured If you cannot log in open your FTP server settings and check that the Read and Write boxes are enabled if applicable If you have a Read Only box ensure that this is not enabled Check the User account and password are correctly configured Check the User account has the appropriate rights to access the directory where scans are filed If you are able to log in to the FTP server try creating a directory in the scan directory to check write access To do this 1 Within the Command Prompt screen log in to your FTP server using the steps above Type mkdir xerox to create a directory called xerox A response of MKD Command Successful will appear if the directory has been created If Permission denied appears ensure that the User account has full read and write access rights to the scanning directory repository Type rm xerox to delete the directory called xerox Type quit to end the FTP session Type exit to close the command prompt window Xerox WorkCentre 4260 Series System Administration Guide 173 18 Troubleshooting Problem Action I cannot scan to an HTTP or HTTPS site If the machine
11. 1 Au E WM i From the Machine oN A mn E WM Th 12 From the Start menu for e Windows 2000 2003 click on Settings then Printers e Windows XP click on Printers and Faxes If you cannot see this option in the Start menu then click on Start followed by Control Panel first e Windows Vista click on Control Panel then Printers Right click on the required printer icon Click on the Printing Preferences button Click on the Advanced tab Click on symbol next to the Paper Output category to view the options Next to the Banner Sheet option use the drop down arrow to select Enabled or Disabled Click on Apply Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch User Interface Touch Job Sheets Touch Banner Sheets Touch Enabled or Disabled Touch Save Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway Xerox WorkCentre 4260 Series System Administration Guide 57 4 Print Drivers 58 Xerox WorkCentre 4260 Series System Administration Guide 5 NETWORK SCANNING Overview This chapter explains how to install and setup the Network Scanning service Network Scanning enables Users to convert their hard copy documents to electronic files and retrieve t
12. 2 Click on Apply to accept changes 3 Click on OK Optional Step Setup Address Books Follow the steps in Chapter 8 LDAP Configuration and Address Books on page 85 84 Xerox WorkCentre 4260 Series System Administration Guide 8 LDAP CONFIGURATION AND ADDRESS BOOKS This chapter explains how to install and setup Address Books The following topics are covered 1 Overview on page 85 2 Information Checklist on page 85 3 Create a Local Address Book on page 88 4 Create a Group Address Book on page 90 Overview The machine supports 2 types of address book e Global A global address book provided by LDAP services stored on a remote server e Local Public An address book created from a list of addresses saved in a CSV file Comma Separated by Values file format stored locally on the machine NOTE When referred to Machine User Interface it is referred to as Public and when referred to the CentreWare Internet Service User Interface it is referred to as Local Both address book types can be configured for use on the machine at the same time Once The Internet Services LDAP page enables you to configure Lightweight Directory Access Protocol information LDAP is used to access the Corporate Address Book to locate e mail addresses and other information for use with many of the services Information Checklist le Ensure your network supports LDAP services 2 Obtain the IP Address or Host Name of you
13. Click on Installable Options Select the options that are installed on the machine 52 Xerox WorkCentre 4260 Series System Administration Guide Apple Mac Se ee Or Et von O Apple Mac Click on the OK button Click on the General tab Click on Print Test Page Click on the OK button to close the Test Page window Click on Printing Preferences Change any default printer settings as required Verify that the test page is printed at the machine TCP IP Printing OSX and OS9 Information Checklist 1 2 The TCP IP settings must be correctly configured on the machine Locate the CentreWare Print and Fax Drivers CD delivered with your machine Install the Print Driver Se ewe SS aS ee ee E SS O ee ect SE ES D NOU E WM Load the CentreWare Print and Fax Drivers CD into your CD drive Open the CD and select the required language if necessary Double click on the Drivers folder Double click on the Mac folder Double click on the folder containing the drivers for your Mac OS version Double click on the machine model dmg file Double click to open the machine model pkg file The Welcome to the Installer dialog box appears Click on Continue Click on Continue and then Agree to accept the License Agreement Select the Volume if necessary where you want to install the printer Click on Continue Click on the Install button Click on
14. 14 Click on the Lhd file Click on the Open button Click on the Install Software button to proceed with the upgrade If prompted enter the Administrator s User ID admin and Password 1111 and click on Login The file will be sent to the printer and will disable the printing functionality The web browser will become inactive and you will not be able to access the machine via this method until the upgrade has completed and the machine has rebooted The upgrade should take no longer than 30 minutes Once the machine has completed the upgrade it will reboot automatically The configuration report will print if enabled Check the configuration report to verify that the software level has changed Your machine can be set to automatically schedule machine software upgrades from a central server at a specific time on a regular basis Manual upgrade using a USB flash drive This section provides instructions to upgrade machine software via a Software Upgrade file stored on a USB flash drive NOTE The print queue will be used for this procedure so further jobs will not be printed until the upgrade has finished All configured network settings and installed options will be retained by the machine after the Software Upgrade process Information Checklist Before starting the procedure please ensure that the following items have been performed 1 Procedure H Hi E WH The Software Upgrade file obtained from
15. 4 If you want to change the default SNMP settings click on SNMP Community Name and enter the required information 5 Click on the OK button 48 Xerox WorkCentre 4260 Series System Administration Guide Windows Printing Installable Options 1 If Bi directional Setup is enabled the driver will update with the options installed on the device 2 If Bi directional setup is not enabled select the options that are installed on your device NOTE LAN Fax requires the Embedded Fax feature to be installed NOTE Job Storage requires the Save Job for Reprint feature to be enabled 3 Click on the OK button Accounting If you have an Accounting feature such as Xerox Standard Accounting or Network Accounting installed you can enable Accounting in the driver For further information see Chapter 12 Network Accounting on page 111 I Click on the OK button to close your print driver Properties Printing Preferences Printing Preferences contains all the driver features and allows you to set default settings for the driver Lk Within your Printers folder right click on the WorkCentre 4260 print driver and select Printing Preferences NOTE Click on the Help button in the driver to view information about each feature Paper Output 2 Click on the Paper Output tab 3 Click on Job Type Job Type allows you to send the following types of print jobs to the device e Secure Print e Sample Set e Delay Print
16. Enter su to access Super User mode Enter rlpconf to create a printer Enter the following information a Printer Name queuename b Remote Printer r c Hostname hostname d If the information has been entered correctly enter y Click on Enter to accept the default for a non SCO remote printer Click on Enter to accept the default for non default printer Click on Enter to start the process for adding a queue ao oy EE Enter q to quit the rlconf program Xerox WorkCentre 4260 Series System Administration Guide 29 3 Network Installation Linux CUPS Static Addressing Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 See Chapter 3 Configure Static Addressing using the Machine Information Checklist on page 13 2 Linux operating system that supports printtool NOTE Not all distros of Linux support printtool Procedure 1 Follow the steps in Chapter 3 Configure Static Addressing using the Machine Procedure on page 14 until step 38 then return to this page Create the Print Queue 1 Ensure that the Common UNIX Printing System CUPS is installed and started on your client NOTE The latest version of CUPS is available at cups org 2 Open the web browser from your Workstation 3 Enter http 127 0 0 1 631 printers in the Address bar 4 Press Enter 5 Click on Add Printer
17. IPP Port on page 40 Raw TCP IP Printing Port 9100 on page 42 AppleTalk Printing on page 44 USB Printing Windows XP 2000 2003 on page 47 Configure your Print Driver on page 48 Bi Directional Communication on page 51 Manual Print Driver Configuration on page 52 TCP IP Printing OSX and OS9 on page 53 AppleTalk Printing OS9 on page 54 Configure your Apple Mac Print Driver on page 55 UNIX on page 56 Print Driver Options Enable Disable the Banner Sheet on page 57 Windows Printing LPR Printing Ensure Print Services for Unix is enabled Follow the relevant steps below that are specific to your operating system Windows XP ols Du E a H From your Workstation load the CentreWare Print and Fax Drivers CD into your CD drive If the CD autoruns click on Exit Verify that Print Services for Unix is loaded Click on Start Click on Control Panel Double click on Add or Remove Programs Click on Add Remove Windows Components in the left hand column Xerox WorkCentre 4260 Series System Administration Guide 37 4 Print Drivers 7 Scroll down to Other Network File and Print Services and click on the checkbox to select it 8 Click on Details 9 If it is not selected click on the Print Services for Unix checkbox 10 Click on the OK button 11 Click on the Next button NOTE If Print Services for Unix is not installed refer to instructions from Microsoft to install this service W
18. If Forward On Receive is selected then if required select the Print local copy option NOTE This feature allows the forwarded fax to be printed at the machine as a local copy Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Forward to E mail Procedure This option allows incoming or outgoing faxes to be automatically forwarded to an e mail recipient You can choose to forward the following Transmitted faxes only Received faxes only All faxes When forwarding to an e mail recipient you can select one of these output formats Portable Document Format PDF Tagged Image File Format TIFF NOTE To enable Fax Forward to E mail Default From Address in the From Field Options area must be configured Xerox WorkCentre 4260 Series System Administration Guide 103 10 Embedded Fax Nou E WN co 10 11 12 13 14 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Fax link Click on the Fax Forward link In the From Field Options area enter an e mail address in the Default From Address Enter details for Default Display Name In the Fax forward to Email area checkmark to select the Forward faxes to an email add
19. If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Close your web browser and then access the Internet Services screen again The Security warning will display Self signed certificates causes browsers to display messages which question the trust of the certificate Click on the OK button to continue SNMP Simple Network Management Protocol settings can be configured via Internet Services d St E a e At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Xerox WorkCentre 4260 Series System Administration Guide 153 15 Security 6 Click on the SNMP link 7 Click on the Enable checkbox Edit SNMP settings 8 Click on the Edit button If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 9 Enter the GET Community Name and SET Community Name details under the Community Names area NOTE If you change the GET and or SET Community Names you must change all network applications that are communicating via SNMP with this machine to use the new GET SET names 10 Ti 12 Enter a name for the default TRAP Community Name The default is SNMP_trap The Default TRAP community name is used to specify the default community name for all traps ge
20. Lotus Domino will typically require a setting of Surname to allow returns of lastname firstname e Maximum Number of Search Results between 0 5 100 this is the maximum number of addresses that will appear which match the search criteria selected by the user Set the search results to one less than the server will allow For example if the LDAP server limit is 75 set the search results to 74 or less A zero value will attempt to return all searches e Search Timeout there are two options You can let the server use its timeout limit by selecting the Wait LDAP Server Limit or specify how many seconds the search should last between 5 and 100 If the search takes longer than the time specified in the Wait seconds box the user will be notified that the search failed e LDAP Referrals if the primary LDAP server is connected to additional servers select LDAP referrals to have the search include those servers Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Verify the LDAP Settings A SS WD mm Jm um E Touch the E mail button on Services Home screen NOTE It may be necessary to press the lt Services Home gt button first Touch the New Recipients button Enter a name which corresponds with an entry in your company s e mail address list using the keyboard touch screen for example lastname firstnam
21. The default Port Number is 80 for HTTP and 443 for HTTPS In the Script path and filename from HTTP root entry box enter the path to the script starting at the root Enter the Document Path to your specific folder in the Document Path entry box For example if the path is sharename wc scans enter wc scans in the Document Path entry box Enter the User Account and Password in the Login Name and Password boxes NOTE The supplied Username must have permission to access the Fax Repository folder Enter the Password again in the Retype password entry box Select the Select to save new password checkbox Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Optional Step Configure Defaults 1 General Click on General in the Fax menu Set the defaults for Job Log and Confirmation Sheet 1 Click on the Username or Realm Domain Tree checkboxes if you want these to appear on the Job Log when Users log in to the machine with Network Authentication The Job Log is filed with each document transferred to the Fax Repository Third party applications can be used to search file and distribute documents based on their Job Log information Select one of the following options from the Confirmation Sheet drop down menu a On Prints a Confirmation Sheet after every Server Fax job b Errors only Prin
22. Xerox WorkCentre 4260 Series System Administration Guide 67 5 Network Scanning c Off Turns off the Confirmation Sheet printing function Distribution Templates 8 Users can create Scan Templates with specific Network Scanning settings and destinations If you want the machine to automatically update templates stored in the Template Pool a repository on the network then enter the required time for the update in the Refresh Start Time area To update the Template Pool List manually click on the Refresh Template List Now button NOTE The Refresh Template List capability only applies to templates stored in a Template Pool Templates stored on the device are updated automatically Job Log 10 Th Click on the Username and Domain Tree Realm boxes if you want these to appear in the Job Log when Users log in to the machine when Network Authentication is enabled Click on Apply Optional Step Configure the Default Template The Default Template is created when you install Network Scanning The Default Template consists of scan settings and at least one filing location Once the Default Template has been configured all subsequent templates that are created using Internet Services will inherit the settings If required the User can change the settings within any new templates created Before the Default Template can be used at least one filing location must be setup The Default Template cannot be
23. network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time Install the Printer Driver ile Follow the steps below that are specific to your operating system Windows XP a Click on Start b Click on Network Connections Windows 2000 2003 From the Desktop a Right click on the My Network Places icon b Click on Properties Win NT From the Desktop a Right click on the Network Neighbourhood icon Right click on the network connection you want to configure AppleTalk on and then click on Properties The Connection Properties dialog box opens On the General tab if the AppleTalk Protocol is in the list of installed protocols make sure that it is selected If the AppleTalk protocol is not listed install it using the documentation provided by Microsoft then return to this page Follow the steps below that are specific to your operating system Xerox WorkCentre 4260 Series System Administration Guide 45 4 Print Drivers 10 TL 12 13 14 Windows XP a Click on Start b Click on Network Connections c Click on Add Printer Windows 2000 2003 a Click on Start Settings b Click on Printers c Double click on Add Printer Windows NT a Click on Start Settings then Printers b Double click on the Add Printer icon to start the Add Printer Wizard c Click on My Computer d Click on
24. ooge Click on Printing Preferences wm D Ensure that the Paper Output tab is selected and click on More Status at the bottom of the window Current information about the printer is available Click on Close to close the window f Change any default printer settings as required g Click on the OK button h Verify that the test page is printed at the machine Windows Vista a Click on Installable Options b If Bi Directional setup has not been enabled then select the options that are installed on the machine c Click on the OK button d Click on Printing Preferences e Change any default printer settings as required f Click on the OK button g Verify that the test page is printed at the machine Manual Print Driver Configuration To configure the printer driver without using Bi Directional communication 1 Follow the steps below that are specific to your operating system Windows Vista a Right click on the printer in the Printers list and select Properties Windows 2000 2003 a From the Start menu click on Settings then Printers b Right click on the printer icon and select Properties Windows XP a From the Start menu click on Printers and Faxes NOTE If you cannot see Printers and Faxes in the Start menu then click on Start followed by Control Panel b Right click on the printer icon and select Properties Click on the Configuration tab
25. 123 12 Optional Step Reset User Limits on page 124 13 Optional Step Print a Usage Report on page 125 14 Optional Step Backup and Clone Settings to Another Machine on page 125 Overview Xerox Standard Accounting XSA tracks the numbers of prints copies faxes and network images sent at the machine Usage limits can be applied to Users to restrict the total numbers of copy print fax and scan jobs that a User can perform Administrators can print a report which contains XSA data XSA is set up via CentreWare Internet Services the machine s embedded web browser Administrators must create accounts and specify limits before Users are authorized to access the machine Individual accounts created can be grouped into a group account This allows one account with several individual users having access to the same account The Administrator can view the group usage All impressions or scans created when a User is logged in to a General Account are counted only against that account and not against the User s individual account When XSA is set up users must enter their account details at the machine to use the machine When they have finished their job their XSA allocation is reduced by the number Xerox WorkCentre 4260 Series System Administration Guide 117 13 Xerox Standard Accounting of prints copies or scans performed When XSA is enabled Users must enter their account details in the printer driver to print documents
26. 150 Authentication and Accounting 132 Authentication Type 132 Banner Sheet 57 Bi Directional Setup 48 Billing 161 Billing Information 161 Black Copied Impressions 122 Black Faxed Impressions 122 Black Printed Impressions 122 BOOTP 16 C Card Reader 7 CentreWare Internet Services 10 157 access CWIS 158 Accessing 10 active jobs 161 alert notification 165 alerts 159 billing and counters 161 billing information 161 consumables 160 enable HTTP 158 general 159 general device alerts 165 image settings 163 job management 164 last billing meter read 161 overview 157 portable document format PDF 164 print 162 support 165 Xerox WorkCentre 4260 Series System Administration Guide INDEX trays 160 usage counters 161 Clone 33 file 35 machine 34 procedure 34 Cloning 33 Completion Status 149 Configuration 55 Configuration Report 9 167 Configure 802 1X 140 Apple Mac print driver 55 e mail 81 Ethernet 8 fax settings 94 102 kerberos authentication UNIX Linux 133 134 LDAP 86 LDAP authentication 136 verify enablement 137 local authentication 137 create user accounts 137 procedure 137 verify enablement 138 Network accounting 113 network authentication procedure 136 network scanning default template 68 general settings 67 print driver 48 scan repository 60 SCO Client GUI method 29 tty method 29 server fax repository 94 SMB authentication 134 135 SMTP 80 Solaris 2 x Client GUI method 27 tty metho
27. 37 Ensure Print Services for Unix is enabled 37 Install Printer Drivel saiccc0 etc EES e 39 Internet Printing Protocol IPP Port 40 Raw TCP IP Printing Port 9100 42 AppleTalk Printing e EE EE ENEE E REN REENEN ene e eee EEN 44 Information Checklist 44 Install the Printer Driver 45 USB Printing Windows XP 2000 2003 47 Information Checklist 47 Procede SE Rd de a de E E mn 47 Configure your Print Driver 48 Information Checklist 48 Procedures oera a ears atts aie eve ans a a ed ania aves 48 Configure the Windows Printer Driver 51 Bi Directional Communication 51 Manual Print Driver Configuration 52 ell 53 TCP IP Printing OSX and OS9 53 Information Checklist 53 iv Xerox WorkCentre 4260 Series System Administration Guide TABLE OF CONTENTS Install the Print Driver 53 AppleTalk Printing OS9
28. 49 bi directional setup 48 installable options 49 paper output 49 printing preferences 49 saved settings 50 Special Pages 50 Windows Printing 37 Windows TCP IP 13 Wireless Connectivity 185 X Xerox Phaser 3635MFP S 1 Xerox Phaser 3635MFP X 1 Xerox Standard Accounting 117 XSA create general account 123 group account 120 user account 121 enable 119 enable in CWIS 118 enable in print driver 119 general account account example 124 add users 124 procedure 124 general accounts overview 123 group account add users 121 Xerox WorkCentre 4260 Series System Administration Guide INDEX overview 117 use feature 123 8 Xerox WorkCentre 4260 Series System Administration Guide V1 3 290708
29. 6 The Authorization dialog box will appear 7 Enter the root and the root password 8 In the Add New Printer screen enter a name for the printer 9 Enter a location and description for the printer optional 10 Click on Continue 11 Inthe Device menu click on Internet Printing Protocol 12 Click on Continue 13 Enter ipp hostname ipp printername Where hostname is the hostname of the Xerox machine and printername is the printer name of the Xerox machine 14 Click on Continue 15 Click on Xerox in the Make menu 16 Click on Continue 17 Select the correct driver in the Driver menu 30 Xerox WorkCentre 4260 Series System Administration Guide Unix 18 Click on Continue 19 The Printer Added Successfully message will appear Dynamic Addressing Information Checklist See Chapter 3 Configure Static Addressing using the Machine Information Checklist on page 13 Procedure 1 Follow the steps in Chapter 3 Configure Dynamic Addressing Procedure on page 16 until step 38 then return to this page IMPORTANT Click on BOOTP in step 9 Create the Print Queue 2 Follow the steps above in Create the Print Queue on page 31 Linux LPR via PrintTool Static Addressing Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed yn u 1 See Chapter 3 Configure Static Ad
30. Configure the machine with the server details that you will use for authentication For further instructions go to the relevant page to select the server environment you will be using to authenticate users e Kerberos Unix Linux on page 133 e Kerberos Windows ADS on page 134 e SMB Windows NT 4 on page 135 e SMB Windows ADS on page 134 e LDAP Lightweight Directory Application Protocol on page 136 Configure Network Authentication Kerberos Unix Linux 1 Sn aw Sw Ds 10 TE 12 13 14 15 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the Authentication link Click on the Authentication link Click on Require Network Authentication To allow guests to access the machine select the Allow Guest Access option and enter the required Passcode for the guest account NOTE You cannot leave the Passcode blank Click on Kerberos Unix Linux under Authentication Type in the General area Click on the OK button if an alert message appears Enter your Default Realm information in the Required Information area Enter your Backup Realm information in the Additional Information area If the Alternates button is available enter the details of additional alternate realms the system should use for authentication Click on Always promp
31. Enter c Click on the Properties tab d Click on the Services link e Click on the Network Scanning link f Click on the File Repository Setup link Xerox WorkCentre 4260 Series System Administration Guide 63 5 Network Scanning Procedure g Click on the Add button in the Default File Destination area NOTE If the Default File Destination has previously been configured click on Edit h Select HTTP or HTTPS from the Protocol drop down menu i Click on the Get Example Scripts link under Script Path and Filename to download an example script in PHP ASP or Perl language j Select an appropriate Script Language file which is supported by your HTTP Scan Repository server k Right click on the required script and select Save Target As to save the file to your HTTP Scan Repository server 1 Save the zip or gz file to a location on the desktop and extract it m Extract the downloaded file to the root of the Web Services home directory Write down the path and filename as you will need it later Create a login account for the Xerox machine on the Web Server a Create a home directory for the machine b Add a bin directory to the home directory c Place an executable script in the bin directory d Write down the complete path to the executable script When a document is scanned the machine logs in using the account sends a POST request along with the scanned file and
32. Export to File button Click on the Save button Enter a filename for the Address Book entries Click on the Save button nm E WN The Local Address Book will be copied to your computer Test the Local Address Book ls At the Machine touch E mail You may need to press the lt Services Home gt button first Touch the Address Book button Touch the Search Public Address Book button Ensure that Public is selected as your default Address Book 2 3 4 9 Enter the Name of the person you wish to e mail 6 Touch the Search button 7 The machine will return matches 8 Touch the person s name in the list and select Add To 9 The person will be added to the Recipients List 10 Repeat steps 5 to 9 for each recipient you want to e mail 11 When you have added all the required names touch Close 12 Place a document in the document handler and press the green lt Start gt button 13 Verify that the recipient receives the scanned document in their e mail inbox Xerox WorkCentre 4260 Series System Administration Guide 89 8 LDAP Configuration and Address Books Create a Group Address Book A list of addresses can be compiled into a Group Address Book Procedure 1 2 3 4 In the E mail Settings area click on the Group Address Book link Click on the Add New Group button Enter a name to describe the group Click on the Save button Add an Address from the Loc
33. Front Only to print the first page of your document on Letterhead paper The rest of the document will print on plain paper 4 Select the required paper type for your cover from the Front Cover Paper and or Back Cover Paper menus as necessary Click on the OK button 6 Click on Add Inserts Add Inserts allows you to insert paper into your print job Click on Help for further information Click on the OK button Click on Add Exceptions Add Exceptions allows you to specify characteristics of pages in your print job that are different from the majority of your job Click on the Help button for further information 9 Click on the OK button Layout Watermark The Layout Watermark tab allows you to print your document as multiple images on a page or as a booklet You can also create and print watermarks on your documents 50 Xerox WorkCentre 4260 Series System Administration Guide Configure the Windows Printer Driver Image Options The Image Options tab allows you to change the brightness and resolution of your printed documents and adjust the printed margin Advanced The Advanced tab contains settings specific to the driver such as Postscript options and Font selections You can also select to enable or disable the Banner Sheet 1 Click on the OK button to close the driver Configure the Windows Printer Driver Bi Directional Communication 1 Follow the steps below that are specific to yo
34. In Out gt button 12 Touch Confirm to exit the Tools Pathway Oo NOU E WM gt 9 Configure SMTP 1 At your workstation open the web browser enter the TCP IP Address of the machine in the Address bar 2 Press Enter F Click on the Properties tab 4 Click on the Connectivity link 5 Click on the Protocols link 80 Xerox WorkCentre 4260 Series System Administration Guide Enable E mail from the Machine Click on the SMTP Server link Select either IP Address or Host Name and enter the Host Name or the IP Address and Port Number 1 65535 of the SMTP Server The default Port is 25 8 Select the Server Requires SMTP Authentication box if your mail server requires the machine to log in 9 Enter the Login Name and Password required for the machine to authenticate at the mail server 10 A secure e mail connection can be enabled on the machine Select the Secure Email Connection with SSL TLS option 11 Inthe Options area from the Maximum Message Size Message and Attachment drop down menu select a value between 1MB 10MB NOTE Larger scans will be sent as multiple email message divided at page breaks 12 Click on Apply to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Configure the Feature te In the Properties menu scroll down until you can see Services Click on the Services link Clic
35. In the LDAP Bind area for Bind Method select either to make an Anonymous bind or a Simple bind An Anonymous bind does not require a valid Login and Password to access the LDAP directories to perform lookups A Simple bind requires a valid Login and Password to access the LDAP directories to perform lookups Enter details in the Login Name and Password box e Checkmark the Select to save new password box e Checkmark the Append base DN enable box When enabled the bind will append the Root to Append string to the bind NOTE Many Unix Linux LDAP servers require this attribute to be set and is used frequently when Login Credentials to Access LDAP Server is set to Authenticated User Click on the Secure LDAP via SSL checkbox if you want to enable Secure LDAP Enter and select information as required in the Search Criteria section 86 Xerox WorkCentre 4260 Series System Administration Guide LDAP Configuration 15 e Search Name Order offers 3 ways to search the address list depending on the name syntax used in your environment D Common Name Names are listed by First Name then Last Name e Email Address Names are listed by E mail address Surname and Given Name Names are listed by Surname then Given Name NOTE Surname and Given Name is the default The Search Name Order option will help control the returns by allowing the LDAP query to be on Common Name or Surname
36. Name Address 16 Under the IP Address heading touch each octet button of the IP Address at a time before entering the numbers from the keypad 17 Touch Host Name Type the host name EXACTLY as you want it to appear with correct case To access more characters touch 123 on the User interface 18 Touch Save 19 Touch Subnet and Gateway 20 Touch each octet button of the Subnet Address at a time before entering the numbers from the keypad 21 Repeat this process for the IP Gateway Address When you are finished touch Save to accept the changes and return to the TCP IP Settings screen 22 Touch Close The Broadcast address will be computed automatically 23 Touch TCP IP Line Printer 24 Touch Enable 25 If you wish to change the LPR port for your printer then touch Port Number and enter the desired Port Number at the keypad CAUTION Although you can change the Port Number which your machine will accept LPR print jobs through it is recommended that you do this with extreme caution as most LPR spoolers are set to send print jobs to the default port of 515 26 Touch Save 27 Touch HTTP and ensure it says Enabled If not touch Enable 14 Xerox WorkCentre 4260 Series System Administration Guide TCP IP 28 Touch Save DNS DDNS Configuration 29 Touch TCP IP Settings 30 Touch DNS Configuration This feature will be inaccessible greyed out if TCP IP protocol is not enabled 31 To
37. Sheet DADF Standard Standard Standard Standard HCF Optional Optional Optional Standard Finisher Optional Optional Optional Standard USB Thumb Drive Standard Standard Standard Standard 80Gb Hard Drive Standard Standard Standard Standard Foreign Device Optional Optional Optional Optional Interface aystem Memory Standard Standard Standard Standard 256MB Te Optional Optional Optional NOTE A low stand is available for the 4 tray configuration A high stand is available for the 1 and 2 tray configuration 2 Xerox WorkCentre 4260 Series System Administration Guide Control Panel Overview Control Panel Overview Services Display and Interrupt Job Status Services Home Touch Screen Log In Out Printing Power Language Machine Status Dial Pause Cancel Numeric Keypad Xerox WorkCentre 4260 Series System Administration Guide 3 1 Introduction 4 Xerox WorkCentre 4260 Series System Administration Guide 2 MACHINE CONNECTION This chapter shows you how to connect your machine to a network and configure Ethernet settings Connection Ports Front View USB Port Xerox WorkCentre 4260 Series System Administration Guide 5 2 Machine Connection Side View Ext Port Fax Line Port A Type USB Port B Type USB Port Foreign Device Ethernet Port Interface Port Finisher Connection Port Card Reader Slot for Feature Enablement Key Power Switch Power Connec
38. Start followed by Control Panel first e Windows 2000 Settings then Printers e Windows 2003 Settings then Printers and Faxes Right click on your printer driver and click on Properties Click on the Configuration tab Click on Bi Directional Setup Enter the IP Address of your printer if necessary Ensure Bi directional Communication is set to Automatic or click on Manual and enter the Device Name or IP Address Click on OK Click on Installable Options Ensure that LAN Fax shows a status of Installed Click on OK Configure the Printer Driver Manually To configure the printer driver without using bi directional communication return to the Configuration tab within the Properties of the printer driver 1 2 3 4 5 Click on Installable Options Click on the LAN Fax menu Click on Installed Click on OK Click on OK to close the printer driver Properties Use the Feature Windows Nou E wn gt At your Workstation open a document that you want to fax Click on File then Print Click on your printer If you have a Properties or Preferences click on it Check that you are on the Paper Output tab Click on the Job Type menu Click on Fax 106 Xerox WorkCentre 4260 Series System Administration Guide Use the Feature Mac OS Users Click on Setup Follow the steps in Add Fax Recipient below Oy oe Nr Add Fax Recipient
39. TCP IP network to the printer Providing additional security in the negotiating process SSL Secure Sockets Layer protocols are used to assure the identities of the communicating parties with digital signatures individualized checksums verifying data integrity precluding password guessing by network sniffers Enable IP Sec This procedure requires that you have a Shared Secret available IP Sec cannot be enabled until SSL Secure Sockets Layer is enabled on the machine 1 At your Workstation open your Web browser and enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Security link Select the IP Sec in the directory tree Enable the Protocol by placing a checkmark in the Enabled box Enter the a password in the Shared Secret and Verify Shared Secret boxes Checkmark Select to save new Shared Secret box D Ge Oy Er ES 6 Click on the Apply to save settings Xerox WorkCentre 4260 Series System Administration Guide 147 15 Security Audit Log The Audit Log is a list of activities that have been completed at the machine and is displayed in a raw text format The Internet Services Audit Log screen allows the administrator to enable the machine to download an audit log IMPORTANT Audit Log cannot be enabled until SSL Secure Sockets Layer is enabled on the machine To enable SSL on a machine the machine needs to have a Server Certi
40. Touch Embedded Fax Check that Embedded Fax is enabled Verify that the Fax Setups has been correctly configured Further information about the configuration of the Fax Setups screens can be found in the User Guide delivered with your machine PWN gt Touch the Tools tab Touch User Interface Touch Fax Service Settings Check that Country Line Configuration and Transmission Fax Defaults are setup correctly 178 Xerox WorkCentre 4260 Series System Administration Guide NetworkAccounting Network Accounting Problem Action I cannot use this feature on the machine mm Jm E ww N Press the lt Log In Out gt button on the machine to enter the Tools pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch Accounting Touch Accounting Enablement Touch Authentication Mode Check that Network Accounting is enabled Test the communication between the Network Accounting Server and the Xerox machine 1 At your Workstation open the web browser enter the JP Address of the Xerox machine in the address field and press Enter The machine Internet Services web pages should appear If it does not verify the IP Address settings on the machine If you do not have a web browser test connectivity by pinging the IP Address of the machine from your Network A
41. Windows Vista Click on the OK button You will be prompted for a Printer Driver Click on Have Disk Click on the Browse button Locate the Drivers folder on the CD and select the required Printer Driver file inf Click on the Open button Click on the OK button Click on the Printer Model from the list Xerox WorkCentre 4260 Series System Administration Guide 39 4 Print Drivers 17 18 19 20 21 22 23 24 25 26 27 28 29 Click on the Next button For Win Vista only follow these steps to finish a Click on Print a test page to verify that the printer is installed b Click on Make this my default if required c Click on the Finish button The Name your Printer screen appears Enter a Printer Name Click on the Next button The Printer Sharing Screen appears If you will be sharing this printer with other clients then a Select e Share As Windows 2000 e Share Name Windows XP 2003 b Enter a Share Name Click on the Next button Enter a Location name and Comment if required Click on the Next button Click on Yes to Print a Test Page Click on the Next button Click on the Next button to close the Test Page window Click on the Finish button The printer driver will install Verify that the test page is printed at the machine Internet Printing Protocol IPP Port Internet Printing Protocol IPP is a TCP IP protocol which enables t
42. an IP address for Alternate DNS Servers 1 and 2 13 Check the box to enable Dynamic DNS Registration NOTE If your DNS Server does not support dynamic updates there is no need to enable DDNS Zero Configuration Networking 14 Select the Self Assigned Address enabled box to allow the machine to assign itself an IP address of 169 254 x x This is useful in situations where the device cannot connect to the DHCP server to obtain an IP address 15 Select the Multicast DNS enabled box if you want to enable the device to perform DNS queries over IP Multicast This is essential for the Apple Rendezvous protocol to map a host name to an IP address used to advertise the services of the device Xerox WorkCentre 4260 Series System Administration Guide 17 3 Network Installation 16 Scroll down the page and click on Apply to accept the changes IPv6 1 At your Workstation open the Web browser and enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Select TCP IP from the directory tree Scroll down the page to TCP IPv6 area for the Protocol click the Enabled checkbox Nou E WN Stateless Addresses The Link Local Address is automatically populated 8 Select Use Router Supplied Prefixes if router advertisements are used 9 The Host Name is populated when configured at the IPv4 screen If
43. be authenticated and authorized before they can access specific services or areas When LDAP is configured the machine can automatically retrieve the authenticated User s e mail address Open Authentication When no authentication services are enabled users can access features without restriction Open Authentication is the default configuration for the machine Network Authentication Authentication is used to verify that a User accessing the machine is a valid User The User s authentication details are verified either remotely by a network authentication server Xerox WorkCentre 4260 Series System Administration Guide 131 15 Security locally by an internal database stored in the machine or by a card reader or authentication solution with the Xerox Secure Access feature The Administrator can select one of these environments to provide network authentication e Kerberos Unix Linux Kerberos Windows ADS SMB Windows NT 4 e SMB Windows ADS LDAP User s are required to enter at least a user name and password based on the authentication environment Local Authentication The System Administrator can set up a list of user accounts that are defined locally on the machine Guest Access The System Administrator can define a passcode which users enter at the machine to gain access Guest Access can be enabled with Network Authentication Users then have the option to enter their Username or the guest ac
44. can make to 1000 prints enter 1000 in the Black Printed Impressions User limits box Cover sheets and banner sheets are counted as part of the job and will add to the number of impressions 2 Click on the Apply button when you have finished setting the usage limits Exceeding Usage Limits Each time a User logs in to the machine after they have reached their usage limit a message shows on the machine s User interface screen The message notifies the User that There is 122 Xerox WorkCentre 4260 Series System Administration Guide Use the Xerox Standard Accounting insufficient credit remaining for this feature Users will not be able to use the feature until their limit is reset If the User performs a copy scan or fax job at the machine and mid way through the job their limit is exceeded the job will be deleted If the User s limit is reached before a print job is completed an error report will print at the machine to notify the User that their limit has been reached The job will be deleted from the print queue The job may run over due to sheets committed to the paper path User limits can be reset on the Internet Services Xerox Standard Accounting and Report and Reset screens Use the Xerox Standard Accounting When you enable XSA Users must enter a valid User name at the machine to access the features At the Machine d Press the lt Services Home gt button on the Control Panel 2 The Xer
45. dedicated phone line connection The Embedded Fax feature is installed using the Fax Installation Wizard with step by step instructions to lead you through the configuration Server Fax and Embedded Fax The Embedded Fax and Server Fax services are mutually exclusive and only one of them can be enabled at any time If Server Fax is currently enabled and Embedded Fax is then enabled Server Fax will be disabled automatically If Embedded Fax is currently enabled and Server Fax is then enabled Embedded Fax will be disabled automatically Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 2 3 4 Ensure that the machine is fully functioning in its existing configuration Ensure that the machine has access to a telephone connection Obtain the telephone number that you will configure as the machine s fax number Verify the Embedded Fax feature installed on your machine Xerox WorkCentre 4260 Series System Administration Guide 101 10 Embedded Fax 5 Connect your telephone cable s to the fax port s on the machine Enable Embedded Fax from the Machine Fe US SY En ee e O Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Tou
46. der Ron e EE 160 Billing and Counters ex sue KN AER ENEE ER Ee NN CR 161 Billing Information 161 Billing Meter 161 Usage Counters NEE EIER RER SIE EE eee ed E 161 Activ Jobs se os ceunccksietden Sa Geuue buses bed oeil elo den cote die cet 161 PEIRES Rd nn ed er dan Co os 162 Image Settings EEN 163 Portable Document Format PDF Settings 164 Job Management e ed EIER RENE REENEN EELER EE EES eg Reg 164 Alert dee d NEE 165 General Device Alerts 165 To Edit Xerox or Administrator Support Contact Details 166 17 Software Udon E 167 OVEIVIOW ne ee ee 167 When should I upgrade the software 167 How do I upgrade the software 167 x Xerox WorkCentre 4260 Series System Administration Guide TABLE OF CONTENTS 1 Manual Upgrade using CentreWare Internet Services 167 2 Manual Upgrade using a USB flash drive 168 3 Manual Upgrade using Print File Submission 168 Manual upgrade using CentreWare Internet Services 168 Information e EE 168 Ne TE 168 Manual upgrade using a USB flash drive 169 Information Checker 169 Procedi PR EELER 169 18 Troubleshooting nuit e line 171 Problem Solving Procedure
47. dowsl 43 print driver for TCP IP Apple Mac 53 Installable Options 49 Interface Ports 6 Interface ports front 6 rear 7 Internet Printing Protocol IPP Por 40 Introduction 1 IP Filtering 146 overview 146 IP Sec 147 IPP 7 IPv4 Filtering 146 IPv6 Filtering 146 J Job Log 68 Job Management 164 K Kerberos UNIX Linux authentication configure 133 Kerboros authentication UNIX Linux configure 134 L LAN Fax 105 LAN fax use 106 mac os 107 windows 106 Last Billing Meter Read 161 Layout Adjustment 83 Layout Watermark 50 LDAP 86 configure 85 general settings 86 Verfiy settings 87 LDAP Authentication 137 configure 136 procedure 136 verify enablement 137 LDAP Configuration 85 86 Linux CUPS 30 Linux CUPS dynamic addressing 31 static addressing 30 Linux LPR via PrintTool 31 static addressing 31 Local Address Book add address from 90 create 88 export 89 overview 88 test 89 Local Authentication 132 configure 137 create user accounts 137 verify enablement 138 LPD 7 M Machine Connection 5 Machine Digital Certificate Management 150 create certificate signing request 152 access CWIS screen 151 create self signed certificate 151 overview 150 Machine Models 1 Management Information Base 185 MIB 185 N NDPS NEPS 23 NetWare 7 Xerox WorkCentre 4260 Series System Administration Guide INDEX Netware 23 Network Accounting 111 enable 112 test 115 Network accounting activate machin
48. five times all Users are locked out of all services for five minutes Wait for five minutes and then access the machine again with the correct Guest PIN number My jobs are not printing on the correct paper Ensure your required paper is loaded into the machine and the guides are pushed up to the edge of the paper Close the paper tray The paper selection screen will pop up on the User Interface screen Select the options according to the paper loaded in the tray In your print driver select the paper type according to the settings that you programmed the paper tray with 180 Xerox WorkCentre 4260 Series System Administration Guide Connectivity Connectivity Problem Action The machine is not available on the network Network Connectivity 1 Print a Configuration Report at the machine to ensure that the network address information is correctly configured Ensure that the Online button is enabled within the Tools area at the User Interface screen Connect to the machines IP address Ensure that the machine is configured with an Ethernet speed that matches your hub or switch Ensure that the machine s Ethernet cable is correctly patched in at the hub switch Ensure that the machine s Ethernet cable is functioning Ensure that other computers on your network can communicate The machine has an incorrect TCP IP Address Test TCP IP Connectivity ili P
49. for logoff after each Scan job in the Logoff Reminder area if you want to enable this service 15 Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 16 Follow the steps in Verify that LDAP Authentication is enabled at the machine on page 137 to check that you have setup authentication correctly Configure Network Authentication SMB Windows NT 4 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the Authentication link Click on the Authentication link Du E a H 134 Xerox WorkCentre 4260 Series System Administration Guide Standard Authentication 10 11 12 13 14 15 Click on Require Network Authentication To allow guests to access the machine select the Allow Guest Access option and enter the required Passcode for the guest account NOTE You cannot leave the Passcode blank Select the SMB Windows NT 4 option as the Authentication Type Click on OK Enter the Domain name within the Required Information area NOTE If the Primary Domain Controller to which the users are to be authenticated resides on a different subnet from the machine select the Optional Information checkbox and enter the IP address or Host Name of the Primary D
50. from their Workstations The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the machine you cannot enable Foreign Device Interface or Network Accounting Xerox Standard Accounting can be enabled via the CentreWare Internet Service Each machine supports a maximum of 500 unique XSA User IDs e 250 General Accounts 250 Group Accounts All User IDs must be assigned to one or more Group Accounts NOTE The XSA settings and account data are stored in the machine It is strongly recommended that you back up the settings and data regularly using the Cloning procedure available through the Internet Services screens Should the machine lose your XSA data and settings you can restore them from the file produced by the Cloning process Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure that your Xerox machine is configured on the network 2 TCP IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed Enable Xerox Standard Accounting in CentreWare Internet Services NOTE You must first create a default Group Account See Create a Group Account on page 120 before you can enable XSA or create User Accounts 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter
51. in the same way The next step is to create a User Account Once you have created user s account you can add them to the default Group Account or a specific Group Account Create a User Account Click on the Properties tab Click on the General Setup link Click on the Xerox Standard Accounting link Click on the Manage Accounting link Click on the Add New User link Enter a User ID for the User The User ID can contain alphanumeric characters to a maximum of 32 characters for example A10 User IDs must be unique D SE wpa 7 Enter a Username for example Jane Smith The User name can contain alphanumeric characters to a maximum of 32 characters User names must be unique 8 If you want this User to have rights to manage XSA click on the Grant Accounting Management Access checkbox Add Users to a Group Account Click on the General Setup link Click on the Xerox Standard Accounting link Click on the Group Accounts link Click on the Manage link next to the Group Account that you want to add Users to An E NN gt Click on the checkbox next to the User Account for each user that you want to add to the Group 6 Click on the Save Changes button Set Usage Limits Setting Usage Limits d Specify the usage limits for this account in the User Limits boxes The maximum value for each limit is 16 000 000 Usage limits can be specified as follows Xerox WorkCentr
52. keen 79 E mail Addressing 5522 5 nie einen ccmromes ouee 79 Information Checklist sense eee torride ventre tres 80 Enable E mail from the Machine 80 Configure SMTP deu e NEEN NEEN NEE Seek es 80 Configure the TE 81 EI re EE 81 Scan to Emdi ss msn unes een E cede pansndh een geneseneseune 83 Advanced Settings 4 83 Layout Adjustment 444444444eeeseese 83 Filing Options 83 Image Setting 84 Optional Step Setup Address Books 84 8 LDAP Configuration and Address Books een 85 EIERE E to 85 Information Checklist 2 22 ENEE EE RENE EEN ee RER 85 LDAP eu UI EE 86 General Settings ENEE 86 Verify the LDAP Settings 87 Create a Local Address Book 88 OVER en oa eee nine ere 88 te 88 Add a New Address 89 Export Local Address Book to File 89 Test the Local Address Book 89 Create a Group Address Book 90 Pro ced re Se ne ca el oc 90 Add an Address from the Local Address Book 90 Create a New Address
53. making changes press the green lt Start gt button to scan your document Refer to Print Files chapter 8 of the User Guide for instructions on how to retrieve and print files from the USB flash drive Print Files Print file from the machine stored on the Internal drive This service allows the user to print a job stored on the machine D FS sl oS Sr ZS 29 a Press the Services Home gt button on the Control Panel Touch the Print Files button Ensure that the Internal Drive option is selected on the left Touch the file that you wish to print A pop up menu will appear Touch Add A tick will appear next to the file name Continue to select and add the files you want to print Touch Done when you are finished adding your file s Select the Job Quantity number of copies required if necessary Press the green lt Start gt button to print your job Print file from the machine stored on a USB flash drive NOTE Only files and jobs which can be printed on the machine are displayed within the Browse window The following file formats can be printed TIFF TIF PDF JPG JPEG TXT PRN PS PCL and TFX NOTE Microsoft office documents with the following extensions cannot be printed doc xls and ppt ie Press the lt Services Home gt button on the Control Panel 2 Touch the Print files button 3 Ensure that the USB Drive option on the right is selected 4 Touch the folder or
54. nadia conne cities 124 Add Users to the General Account 2 124 Optional Step Reset User Limits 124 Forgot ae aE 125 For All Accounts e send intense ete dites ent 125 Optional Step Print a Usage Report 125 Optional Step Backup and Clone Settings to Another Machine 125 Create Back up dE 126 Clone Settings to another machine 126 viii Xerox WorkCentre 4260 Series System Administration Guide TABLE OF CONTENTS 14 MORE NT NS a nd me nu dame 129 OVvervieW ele oo boire ce oi io tros 129 Information Checklist 129 Setup Meter Assistant eeng SEET EES sans 130 Setup Supplies Assistant 130 L EE 131 Security Xerox ENER e EE 131 Standard Authentication 131 OVEIVIEW EE roses derriere iii nes rie 131 Open Authentication 131 Network Authentication 131 eer eege EE gege 132 G est ACC SS EE 132 Foreign Device Interface EDD 132 Authentication and Accounting 2 132 Authentication Type 132 Information Checklist 132 Configure Network Authentication Kerberos Unix Linux 133 Configure Netwo
55. on internal drive 77 on USB flash drive 77 Xerox WorkCentre 4260 Series System Administration Guide INDEX Print Queue Linux CUPS dynamic addressing 31 static addressing 30 Linux LPR via PrintTool static addressing 31 Print Services for Unix 37 Printer Driver install for AppleTalk Apple Mac 54 Printer Drivers install for LPR port Windows 39 New print queue 37 Printer drivers configure 51 Printing Preferences 49 56 Q Quick Network Setup 9 R Rebooting 159 Repository 60 94 default template 68 File Transfer Protocol FTP 60 95 HyperText Transport Protocol HTTP 63 97 HyperText Transport Protocol over Secure Sock et Layer HTTPS 63 97 Server Message Block SMB 62 96 Reset User Limits 124 S Saved Settings 50 Scan Repository 60 Scan Template Management 73 Scan to E mail 83 Secure HTTP SSL 153 Security 131 Security Xerox 131 Self Signed Certificate 151 Server Fax 93 101 configure defaults 99 general 99 enable 94 use service 100 Server Fax Repository configure 94 Server Message Block 60 62 95 96 Setup address books 84 AppleTalk 22 default template 68 fax options 108 file destination 65 file destinations 65 NDPS NEPS 23 Netware 23 NWAdmin 23 phonebook preferences 109 Quick Network 9 template pool location 73 Unix 25 HP UX Client 25 SCO 28 Solaris 2 x 27 Shared Phonebook 109 SMart eSolutions 129 SMB 7 60 62 95 96 134 135 SMB authentication configure 134 135
56. tab Click on the Security link Click on the Authentication link Click on the Authentication link Select the Require Network Authentication option To allow guests to access the machine select the Allow Guest Access option and enter the required Passcode for the guest account NOTE You cannot leave the Passcode blank Select the LDAP option as Authentication Type Select the Always prompt for logoff after each Scan job option in the Logoff Reminder area if you want to enable this service Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Click on OK Follow the steps below to check that you have setup authentication correctly 136 Xerox WorkCentre 4260 Series System Administration Guide Standard Authentication Verify that LDAP Authentication is enabled at the machine 1 Touch E mail NOTE It may be necessary to press the lt Services Home gt button first You will be prompted to enter your username and password Enter an account that is valid on the Authentication Server Touch Enter The E mail feature should become accessible Configure Local Authentication Information Checklist 1 2 Procedure oN DUN E nh Ensure that the machine is fully functional on the network Ensure that the TCP IP and HTTP protocols are configured on the machine and fully f
57. text to describe the name of the field The name should identify the purpose of this field to the User for example Enter Invoice Number Default Value The default value is the information that is specified for the field if the User selected the Not Editable NOTE This value must be specified if the Not Editable option is selected In the example above where the Field Label is set to Enter Invoice Number the default value might be set to 000000 Users can update this information at the machine when they scan their documents The default value may be left blank If you selected the Require User Input option you must leave the default value blank c Require User Input Select Editable in the Field Name area to see the Require User Input checkbox Click on the Require User Input checkbox if you require the User to enter information for this field when they scan their documents Mask User Input If you do not want information typed by the User to display at the machine then click on this option Record User Input to Job Log IMPORTANT You should consider any data security issues before you check this box If you select this option then the information that the User has entered at the machine that is masked will be written to the Job Log Validation NOTE This checkbox is only visible if there is a Validation Server configured for the machine It is possible to enter the address of a server th
58. the lt Machine Status gt button 5 Touch the Tools tab 6 Touch Connectivity and Network Setup 7 Touch Advanced 8 Touch Network Setting 9 Touch Network Setup 10 Touch TCP IP Options 11 Touch HTTP 12 Touch Enable 13 Touch Save 14 Touch Close 3 times 15 Press the lt Log In Out gt button 16 Touch Confirm to exit the Tools Pathway Access CWIS Use these instructions to access CWIS the embedded web pages resident in the machine 1 2 Open the web browser from your Workstation In the URL field enter http followed by the IP Address of the machine For example If the IP Address is 192 168 100 100 enter the following into the URL field 192 168 100 100 Press Enter to view the Home page 158 Xerox WorkCentre 4260 Series System Administration Guide Access CWIS 4 Click a tab to access the desired page or click on the Index icon at the top of the machine web page to access the index and contents list Network Factory Default button General This button can be found on the Status tab and is used to reset Network parameters to factory default values from the Internet It causes the machine to set all Network values back to factory default This will cause an Immediate Image Overwrite of any incomplete print or network scan jobs being processed when the Network Controller is rebooted Once the button is selected the following will occur 1 If the System Ad
59. the device it exports the certificate to provide an encrypted channel There are 2 options available to obtain a server certificate for the machine H Have the machine create a Self Signed Certificate Create a request to have a Certificate Authority sign a certificate that can be uploaded to the machine A self signed certificate means that the machine signs its own certificate as trusted and creates the public key for the certificate to be used in SSL encryption A certificate from a Certificate Authority or a server functioning as a Certificate Authority for example Windows 2000 running Certificate Services can be uploaded to the machine NOTE A separate request is required for each Xerox machine Information Checklist Ensure that the machine is configured with the following items 1 An IP Address or Host Name must be configured on the machine 2 DNS must be enabled and configured on the machine NOTE This is used to set the start time for self signed certificates Access the Machine Digital Certificate Management Screen 1 At your Workstation open the web browser enter the IP Address of the machine in the Address bar 2 Press Enter 3 Click on the Properties tab 4 Click on the Security link 5 Click on the Machine Digital Certificate link 6 Click on Create New Certificate You have the option to create a Self signed Certificate for the machine or download a request for a certificate to be signed by a
60. the fax at a specific time Enter the time that you want the fax to be sent in the Time area Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Document Management Fields Optional This area enables you to add document management fields to the Default Template This information is filed with your scanned documents in the Job Log Third party applications can be used to search file and distribute jobs based on their Job Log information 1 2 Click on the Add button to add a new field Enter the information that you want to appear in the Document Management Fields a Field Name Required The field name is not shown at the machine but is used by third party software to access the Document Management information You must enter a name for the field name Enter a field name up to 128 characters in length b User Editable Document Management Fields can be setup so that the User may edit the value for the field at the machine Choose one of the following e Editable if the User is allowed to modify the field value e Not Editable to hide the Document Management Field The Default Value will be used instead Xerox WorkCentre 4260 Series System Administration Guide 69 5 Network Scanning 3 Scan Options Field Label Required The field label is only required if the Editable option is selected Enter
61. www xerox com or your Customer Service Representative The file will have an hd extension IMPORTANT It is important to obtain the correct upgrade file for your particular model of machine Xerox recommends that the file is stored in a subdirectory on the USB flash drive so that it is easier to locate from the machine s User Interface If you are performing the upgrade on a networked connected printer machine ensure that the machine is online before continuing Plug in the USB flash drive into the USB port at the front or side of the machine Select Print from USB from the pop up menu A list of files and folders on the USB flash drive will appear Select the Upgrade File hd by touching it Select Add Select Done Xerox WorkCentre 4260 Series System Administration Guide 169 17 Software Upgrade Select the Upgrade File hd by touching it Press the green lt Start gt button to send the file to the machine and start the upgrade process 9 The User Interface will indicate the status of the upgrade and the machine will reboot once it is complete If you have chosen to print the Confirmation Report it will be printed after the machine has rebooted successfully 170 Xerox WorkCentre 4260 Series System Administration Guide 18 TROUBLESHOOTING This chapter contains problem solving procedures and how to further assistance For more information refer to the following sections Problem Solving Proce
62. you to set permissions that allow System Administrators or general non Administrator User to delete jobs from the machine print queue 1 nu E WM At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the General Setup link Click on the Job Management link Select one of the following options a All Users allows any User to delete their own or any other job b Administrators Only only allows Users with Administrator access Passcode to delete jobs Click on the a Apply button to accept the changes Click on OK If prompted enter the Administrator s User ID admin and Password 1111 and click on Login b Undo button to return the settings to their previous values 164 Xerox WorkCentre 4260 Series System Administration Guide Alert Notification Alert Notification Customers can set the Xerox machine to notify Users or operators of problems as they occur on the machine Alert Notification is configured via CentreWare Internet Services General Device Alerts Au Em HM 10 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the General Setup link Click on the Alert Notification link In the Alert Preferences area select the required options for Pap
63. 03 Settings then Printers e For Windows XP Printers and Faxes If you cannot see this option in the Start menu then click on Start followed by Control Panel first e For Windows Vista Control Panel then Printers Click on Add Printer in the far left column The Add Printer Wizard window will appear Click on the Next button Ensure that Network Printer is selected and click on the Next button The following screen will appear e Locate Your Printer for Windows 2000 2003 e Specify a Printer for Windows XP To create an IPP printer click on Connect to a printer on the Internet Type HTTP followed by the printer s fully qualified Domain name or IP Address in the URL field The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine Configuration Report depending on the name resolution used by your network WINS or DNS Click on the Next button Click on the OK button to install the printer driver Xerox WorkCentre 4260 Series System Administration Guide 41 4 Print Drivers 14 Click on the Have Disk button and browse to the location of the printer driver and click on the OK button 15 Select the Printer Model and Click on the OK button 16 Click on Yes if you wish to make this the default printer 17 Click on the Next button 18 Click on the Finish button Raw TCP IP Printing Port 9100 Raw TCP IP is a printing protoc
64. 105 Use the Feature on page 106 Setup Fax Options on page 108 OY Or En E Jet Setup Phonebook Preferences on page 109 Overview LAN Local Area Network Fax enables Users to send documents to fax machines directly from their computers Once enabled Users select the Fax option from their printer driver NOTE LAN Fax is not supported by the PCL5e print driver The LAN fax option requires the Embedded Fax Kit to be fitted to the machine Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure that the machine is fully functioning in its existing configuration 2 The Embedded Fax option must be installed on the machine 3 The WorkCentre 4260 printer driver must be installed on your Workstation For full instructions see Chapter 4 Print Drivers on page 37 Enable LAN Fax Windows Printer Drivers LAN Fax must be enabled in your printer driver to support the LAN fax feature LAN fax can be enabled automatically with Bi directional communication or manually Both instructions are detailed below Xerox WorkCentre 4260 Series System Administration Guide 105 11 LAN Fax Configure the Printer Driver Automatically I Du E a H We From the Start menu click on one of the following e Windows XP Printers and Faxes If you cannot see this option in the Start menu then click on
65. 3 4 de 6 10 Ti Load the CentreWare Print and Fax Drivers CD into your CD drive Open the CD and locate the Drivers folder Locate the Mac folder containing the installer file Open the Mac OS9 folder and double click on the installer file to install the printer driver on your Mac Click on Continue Click on Agree to accept the License Agreement Click on Install Your Mac may need to be restarted Click on Yes to continue The driver will install Click on Restart 54 Xerox WorkCentre 4260 Series System Administration Guide Apple Mac 12 13 14 15 16 L 18 19 20 21 22 Once the Mac has restarted click on the Apple icon then Chooser Select the printer icon and then click on the Printer Name which corresponds to the name given to the machine in AppleTalk Settings Name Click on Create Click on the Printer Description which matches your machine model Click on Select Click on Setup Click on Configure Select the installed options which correspond to your machine configuration Click on the OK button Click on the OK button and close the Chooser Print a document from an application to verify that the printer is installed correctly Configure your Apple Mac Print Driver Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed Mle
66. 4 IPv4 Settings can be configured directly at the device user interface or remotely via a web browser using Internet Services IPv6 can only be configured using Internet Services To configure TCP IP Settings using CentreWare Internet Services See Configure TCP IP Settings using CentreWare Internet Services on page 17 Configure Static Addressing using the Machine Information Checklist Before starting the installation procedure please ensure that the following items are available and or the tasks have been performed Existing operational network utilising the TCP IP protocol Ensure that the machine is connected to the network Static IP Address for the machine Subnet Mask Address for the machine Gateway Address for the machine Ne ee es gt e Host Name for the machine Xerox WorkCentre 4260 Series System Administration Guide 13 3 Network Installation Procedure Enter a Static IP Address E Press the lt Log In Out gt button on the machine to enter the Tools Pathway 2 Enter the Administrator s Password The default is 1111 3 Touch Enter 4 Press the lt Machine Status gt button 5 Touch the Tools tab 6 Touch Connectivity and Network Setup 7 Touch Advanced 8 Touch Network Setting 9 Touch Network Setup 10 Touch TCP IP Options 11 Touch TCP IP Settings 12 Touch Dynamic Addressing 13 Touch Disabled to disable DHCP 14 Touch Save 15 Touch
67. 4 If you want to send your fax at a specific time click on the Send AC and enter the time in the next 24 hours that you want the machine to send your fax 35 If your telephone system requires Fax Users to enter a prefix in front of fax numbers click on the Dialling Prefix checkbox and enter the prefix in the box 36 If your call requires a Charge Code number for billing purposes click on the Credit Card checkbox and enter the details for the charge code in the box Setup Phonebook Preferences 37 Click on Preferences 38 If you have more than one phonebook configured you can specify which phonebook to use as the default from the Default Phonebook menu Personal Phonebook The Personal Phonebook is created when you add fax numbers on the Fax Recipients tab The Personal Phonebook is automatically saved to your PC to a file called default pb To view the Personal Phonebook a click on the Select File box next to Personal Phonebook b Select and open the default pb file c Click on Open next to Personal Phonebook on the Preferences tab Shared Phonebook The Shared Phonebook is a list of fax numbers and recipient details that has been saved to a network drive for more than one person to use To access a shared phonebook a Click on the Select File next to Shared Phonebook and locate the default pb shared phonebook file on your network b Click on Open next to Shared Phonebook to view the ph
68. 5 Support on page 165 Overview CWIS uses the embedded HTTP Server on the machine This allows you to communicate with the machine through a web browser and gives you access to the Internet or intranet Entering the IP Address of the machine as the URL Universal Resource Locator in the browser provides direct access to the machine CWIS not only allows you to change basic settings as in Control Panel but also allows you to change more specialised settings for the machine Information Checklist Please ensure that the following items are available or have been performed before accessing CentreWare Internet Services CWIS Xerox WorkCentre 4260 Series System Administration Guide 157 16 CentreWare Internet Services CWIS The machine should be physically connected to the network with TCP IP enabled so that CWIS can be accessed from a web browser An existing operational workstation with TCP IP Internet or Intranet accessibility is required HTTP Hyper Text Transfer Protocol should be enabled on the machine HTTP is enabled by default If you need to enable HTTP see Enable HTTP on the Machine on page 158 Enable HTTP on the Machine Hyper Text Transfer Protocol HTTP must be enabled on the machine in order to access the embedded web pages a Press the lt Log In Out gt button on the machine to enter the Tools Pathway 2 Enter the Administrator s Password The default is 1111 3 Touch Enter 4 Press
69. 5 to 9 for each person you want to e mail When you have added all the required recipients touch Close Place a document in the document handler and press the green lt Start gt button Verify that the recipient receives the scanned document in their e mail inbox Xerox WorkCentre 4260 Series System Administration Guide 91 8 LDAP Configuration and Address Books 92 Xerox WorkCentre 4260 Series System Administration Guide 9 SERVER FAX This chapter explains how to set up the Server Fax feature of the machine This is the procedure to follow to install and setup this feature Overview on page 93 Information Checklist on page 93 Insert the Feature Enablement Key on page 94 Enable the Server Fax from the Machine on page 94 Configure a Server Fax Repository on page 94 Optional Step Configure Defaults on page 99 eg Oo Er EE Ze SS Test the Server Fax on page 100 Overview The Server Fax feature enables Users to send documents to one or more fax machines via the telephone network without having a dedicated telephone line connected to the machine This is achieved by connecting the machine to a network Fax Server which can manage fax transmissions throughout an organisation The Server Fax feature uses Xerox Partner solutions Refer to your Xerox Representative for further information Server Fax and Embedded Fax The Embedded Fax and Server Fax services are mutually exclusive and only one of them can be enab
70. Administration Guide 185 Xerox public MIBs are located at http ftp xerox com pub drivers MIBs Customers can download the MIBs and use their SNMP tool to obtain the required information Enable Disable System Timer Values To enable or disable any System Timer Value for either of the following must be carried out on the machine At the machine N Ou E WM gt System Time Out Incomplete Scan Held Job Time Out Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch Device Settings Touch Timers To enable System Time Out 8 9 10 H Touch System Time Out Touch Enable to set the timer to indicate when user selections will return to their default settings Select the timer value 1 and 10 minutes by touching the UP and DOWN arrow Touch Save to return to the Timers menu To enable Incomplete Scan 12 13 14 15 Touch Incomplete Scan Touch Enable to set the timer to indicate when to delete an incomplete scan job Select the timer value 1 and 10 minutes by touching the UP and DOWN arrow Touch Save to return to the Timers menu To enable Held Job Time Out 16 17 Touch Held Job Time Out Touch Enable to set the timer to indicate how long the System will hold incomplete jobs before automatically d
71. Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Embedded Fax 14 Print Fax driver LAN Fax job 15 Data Encryption 16 Scheduled ODIOD Standard started 17 Scheduled ODIO Standard complete 18 Scheduled ODIO Full started 19 Scheduled ODIO Full complete 20 Scan to Mailbox job 21 Delete File Dir CPSR 22 USB 23 Scan to Home 24 System Configuration Data Changes Event Description The Audit Log contains a maximum list of the last 15 000 activities on the machine The activities that are displayed include e System startups and shutdowns e On demand image overwrites completed e Jobs completed e Embedded Fax jobs e Store Files jobs Accounting information Network Scanning jobs one scan to file audit log entry is recorded for each network destination within the scan job Server Fax jobs one audit log entry is recorded for each job E mail jobs one audit log entry is recorded for each SMTP recipient within the job Completion Status The Completion Status column shows the status of jobs and has the following values H comp normal the job completed correctly Xerox WorkCentre 4260 Series System Administration Guide 149 15 Security e comp deleted the job was deleted e comp terminated the job was cancelled Identify the PC or User To record the User s name in the Audit Log Network Authentication must be configured on the Xerox machine IIO Status If I
72. Authority for digital signing When you receive the signed certificate back from the Certificate Authority upload the certificate to the machine 152 Xerox WorkCentre 4260 Series System Administration Guide SNMP 11 a Return to the Machine Digital Certificate Management screen in the Internet Services Security menu b Click on Upload Signed Certificate c Browse to the signed certificate file on your PC and click on the Open button d Click on the Upload Certificate button e If successful the Current Status will display the message A Signed Certificate is established on this machine NOTE For the upload to be successful the signed certificate must match the CSR created by the machine and must be in a format that the machine supports To view installed certificates click on the Trusted Certificate Authorities link in the Internet Services menu The installed certificate will appear in the list Enable Secure HTTP SSL Once the machine has a machine Server Certificate you can enable secure HTTP Oy Ol EE IN e SNMP In the Internet Services Properties menu click on the Connectivity link Click on the Protocols link Click on the HTTP link Click on the Enable checkbox in the Protocol area Enter the HTTP Port Number if required The default is 80 Select the Require SSL option in the HTTP Security Mode drop down menu Click on the Apply button to accept the changes
73. Certificate Authority Create a Self Signed Certificate 7 Click on Self Signed Certificate 8 Click on Continue 9 Enter the Country Code that represents the country in which the machine is located in the 2 Letter Country Code box The country code must be entered as a two character ISO 3166 country code If required enter details for the State Province Name Locality Name Organization Name and Organization Unit Information entered for these options should describe the machine as per the X500 directory scheme but can be any value which is meaningful to the customer to identify the machine Xerox WorkCentre 4260 Series System Administration Guide 151 15 Security 10 K 12 13 NOTE The Common Name is taken from the machine s IP Address Host Name and Domain Name Enter the E mail Address of the Administrator who is responsible for the secure management of the machine In the Days of Validity box enter the number of days that the certificate should be valid Once the specified time is reached the certificate will expire NOTE The start time is based on the current machine system time so it is important that the time is set correctly on the machine Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login If successful the Current Status area will display the message A Self Signed Certi
74. Click on the Properties tab Select the General Setup link Select the Xerox Standard Accounting link Au E WN Select the Manage Accounting link The first time you use XSA you must log in as the Machine Administrator Select Login as Machine Administrator and type the User name and Password for the Administrator s account The default is admin and 1111 Click on the Enable Accounting button The Enabling Accounting will require a user account to use the machine pop up box will appear Click OK to close box 118 Xerox WorkCentre 4260 Series System Administration Guide Overview Enable Xerox Standard Accounting from the Machine oN DOU E WM 0 10 11 EZ Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch Accounting Touch Accounting Enablement Touch Authentication Mode Touch Enable under the Xerox Standard Accounting option Touch Save Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway Enable Xerox Standard Accounting in your Print Driver Windows a O Bt oe e From the Start menu click on appropriate option e For Windows 2000 click on Settings and then Printers e For Windows Vista click on Control Panel then Printers e For Windows XP c
75. ID information b Use Default Accounting Codes To enter the default Account ID 9 Click on the OK button 10 Click on the OK button to exit Mac OS X Open a document to print and click on File and Print From the Copies and Pages menu click on Accounting Click on Xerox Network Accounting from the Accounting System menu PWN gt Click on Prompt for Every Job if you want Users to enter their User and Account ID each time they print 5 You may also click on the Mask User ID and Mask Account ID checkboxes to hide the User and account ID information 6 Click on Use Default Accounting Codes and enter the default the default account ID To save your settings select the Presets menu and click on Enter a name to define the preset for example Accounting Click on the OK button Ensure that the Accounting preset is selected in the Presets menu each time you print 10 Click on Print 11 Enter your Network Accounting information 12 Click on the OK button to print the document Test Network Accounting 1 Open a document on your workstation select the WorkCentre 4260 printer driver and print your document You should see the Accounting ID screen 2 Enter your Network Accounting User and Accounting ID and click on OK NOTE If you selected Use Default Accounting Codes it will only be necessary to enter this information the first time the driver is used Xerox WorkCentre 4260 S
76. IO Immediate Image Overwrite is enabled this column will show the status of overwrites completed on each job Entry Data This column contains any additional data that is recorded for an Audit Log entry for example e Machine name e Job name D Username Accounting Account ID when Network Accounting is enabled Machine Digital Certificate Management amp Trusted Certificate Authorities Overview This is the procedure to follow to install and setup the Machine Digital Certificate Management see Overview on page 150 see Information Checklist on page 151 1 2 3 Access the Machine Digital Certificate Management Screen on page 151 4 Create a Self Signed Certificate on page 151 5 Create a Request for a Certificate signed by a Trusted Certificate Authority on page 152 6 Enable Secure HTTP SSL on page 153 The machine can be configured for secure access with the SSL Secure Socket Layer protocol via Digital Certificates SSL enables secure access to the machine SSL requests include Administration of the machine via Internet Services Printing via Internet Services Use of Scan Template Management services 150 Xerox WorkCentre 4260 Series System Administration Guide Machine Digital Certificate Management amp Trusted Certificate Authorities e Network Accounting configuration To enable SSL on a machine it needs to have its own digital certificate When clients make a request to
77. Name enter the IP Address or Host Name of the FTP location Enter the FTP Port Number Default is 21 NOTE It is recommended that the default port setting is used Enter the Path to the location of the Scan folder in Document Path Enter the full path to the directory starting at the root of FTP services For example directory name directory name Enter the User Account and Password in the Login Name and Password entry boxes NOTE The supplied Username must have permission to access the Scan folder Enter the Password again in the Retype password entry box Select the Select to save new password checkbox Xerox WorkCentre 4260 Series System Administration Guide 61 5 Network Scanning 16 Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 17 Continue to Optional Step Configure General Settings page 67 Server Message Block SMB Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed HE Create a shared folder to be used as a Network Scanning location Repository for scanned documents Write down the Share Name of the folder and the Computer Name 2 Create a User account and password for the machine with full access rights to the scan directory Write down the User Account and Password
78. OU E w N Ensure that File Transfer Protocol FTP services are running on the Server or Workstation where images faxed by the machine will be stored Write down the IP Address or Host Name Create a folder within the FTP root This is the Fax Repository Write down the Directory Path Structure and folder name Create a User Account and Password which has read and write access to the folder within the FTP root Write down the User Account and Password details Test the FTP connection by logging into the Fax Repository directory from a PC with the User Account and Password a Create a new folder within the directory b Delete the folder NOTE If you cannot do the steps above check the access rights for the User account At your Workstation open the web browser enter the IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Fax link Click on the Fax Repository Setup link Select FTP from the Protocol drop down menu Click on either IP Address or Host Name enter the IP Address or Host Name of the FTP location enter the FTP Port Number Default is 21 NOTE It is recommended that the default port setting is used Enter the Document Path to the location of the Fax folder in Document Path Xerox WorkCentre 4260 Series System Administration Guide 95 9 Server Fax Enter the full path to the directory starting at
79. Procedure The WorkCentre 4260 printer driver should be installed on your Macintosh operating system Configuration ER d ON En s P e Click on Printer Setup Utility on the Dock and go to step 6 or Double click on the hard drive icon on the desktop Double click on Applications Double click on Utilities Double click on Printer Setup Utility Select the printer and click on Show Info Click on Installable Options Select the options as installed on your device NOTE If you want to use the Save Job for Reprint feature ensure Job Storage is set to Installed Click on the Apply Changes button Click on the Close button Xerox WorkCentre 4260 Series System Administration Guide 55 4 Print Drivers Printing Preferences i Printing Preferences contains all the driver features and enables you to set default settings for the driver You may save multiple sets of settings and select the appropriate Preset at the time of printing Open a document and select File then Print Select the printer then select the Preset you want to modify or select Standard Options are available under the following dialogs e Copies amp Pages Specify which pages to print and how many copies e Layout Specify sides to print page borders pages per sheet N up e Output Options Save as PDF or PostScript file e Scheduler Print now hold or specify a time to print e Paper Handling Pri
80. SMTP configure 80 SNMPv3 155 Software Upgrade 167 Solaris 2 x 27 Special Pages 50 Standard Authentication 131 overview 131 Standard Overwrite 141 Static Addressing Linux CUPS 30 Linux LPR via PrintTool 31 Static IP Addressing Configure 13 Verify 14 Store Files 75 to internal drive from print driver 76 to USB flash drive directly 76 Store Jobs 76 Super G3 108 Support 165 System Time Out 186 System Timer Values 186 Xerox WorkCentre 4260 Series System Administration Guide INDEX T TCP IP 7 TCP IP Windows 13 Template 71 Template Pool Location 73 Test local address book 89 Trays 160 Troubleshooting 171 Trusted Certificate Authorities 150 tty method 28 29 U UNIX 56 Unix SCO 28 configure client 29 GUI method 29 tty method 29 Solaris 2 x 27 configure client 27 GUI method 27 tty method 28 setup 27 Unix Linux 133 Upgrade using Internet Services 168 using USB flash drive 169 Usage Counters 161 Usage Limits 121 exceeding 122 setting 121 USB 6 7 USB Printing Windows XP 2000 2003 47 Use Image Overwrite 78 User Account 121 User Accounts 137 User Preferences 109 V Validation 70 Validation Servers 71 Verify LDAP authentication enabled 137 LDAP settings 87 local authentication enabled 138 network accounting 114 software version 34 Verify the IP Address 14 View audit log file 148 View IIO Status 145 W Who should use this Guide 1 Windows ADS 134 135 Windows Print Driver accounting
81. TCP IP Printer from the Device Type drop down menu b Enter the Printer Name or IP Address of the printer c Enter a name for the print queue in the Port Name box or accept the default and click on the OK button d Click on the Next button e Uncheck the box Query f Click on Settings g Click on Raw h Ensure 9100 appears as the Port Number and click on the OK button Xerox WorkCentre 4260 Series System Administration Guide 43 4 Print Drivers i Click on the Next button j Click on the Finish button 9 You will return to the Add Printer Wizard window and be prompted for a Printer Driver 10 Load the Print and Fax Drivers CD into the CD drive If the CD autoruns click Exit 11 Click on the Have Disk button 12 Click on the Browse button 13 Locate the Drivers folder on the CD and click on the required driver from the list 14 Click on the Open button 15 Click on the OK button 16 Select the model of your machine from the list 17 Click on the Next button 18 Enter Printer Name or accept the default name 19 Click on the Next button 20 If you want this to be your default printer click on Yes 21 Click on the Next button 22 The Printer Sharing Screen appears If you will be sharing this printer with other clients then a Select e Share As Windows 2000 e Share Name Windows XP 2003 b Enter a Share Name c Click on the Next button 23 Enter th
82. Web Server File Transfer Protocol FTP Information Checklist 4 Ensure that File Transfer Protocol FTP services are running on the Server or Workstation where images scanned by the machine will be stored 60 Xerox WorkCentre 4260 Series System Administration Guide Configure a Repository Procedure Nou E WN Wil 12 13 14 15 Write down the IP Address or Host Name Create a folder within the FTP root This is the Scan Repository Write down the Directory Path Structure Create a User account and password which has read and write access to the folder within the FTP root Write down the User Account and Password details Test the FTP connection by logging into the Scan Repository directory from a PC with the User account and password a Create a new folder within the directory b Delete the folder At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Network Scanning link Click on the File Repository Setup link Click on the Add button in the Default File Destination area NOTE If the Default File Destination has previously been configured click on Edit Optional Step Enter a name to describe the Filing Destination in the Friendly Name entry box Select FTP from the Protocol drop down menu Click on either IP Address or Host
83. Web Server Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure that web services and a web service such as Apache are running on the server a The machine will send POST requests and scanned data to the Server for processing by a script b Write down the IP Address or Host Name of the Server Download a sample script a At your Workstation open the web browser enter the IP Address of the machine in the Address bar b Press Enter c Click on the Properties tab d Click on the Services link e Click on the Fax link f Click on the Fax Repository Setup link g Select HTTP or HTTPS from the Protocol drop down menu Xerox WorkCentre 4260 Series System Administration Guide 97 9 Server Fax Procedure Nou E WN h Click on the Get Example Scripts link to download an example script in PHP ASP or Perl language i Select an appropriate Script Language file which is supported by your HTTP Fax Repository server j Right click on the required script and select Save Target As to save the file to your HTTP Fax Repository server k Save the ZIP or GZ file to a location on the desktop and extract it Do not open the file from the web page 1 Extract the downloaded file to the root of the Web Services home directory Write down the path and filename as you w
84. X Authentication via Extensible Authentication Protocol EAP IEEE 802 1X ensures all machines on the network are authenticated and authorized to use the network 802 1X can be enabled for machines connected through wired Ethernet networks 138 Xerox WorkCentre 4260 Series System Administration Guide 802 1X Authentication The Administrator can configure the machine to use one EAP type EAP types supported on the Xerox machine are EAP MD5 PEAPvO EAP MS CHAPv2 EAP MS CHAPv2 Information Checklist i 802 1X authentication must be supported on the network where Xerox machines are connected 2 Ensure that your 802 1X Authentication Server and authentication switch are available on the network 3 Create a Username and Password on your Authentication Server which will be used to authenticate the machine NOTE Write down the Username and Password and keep in a safe place Enable 802 1X Is Press the lt Log In Out gt button on the machine to enter the Tools Pathway 2 Enter the Administrator s Password The default is 1111 3 Touch Enter 4 Press the lt Machine Status gt button 5 Touch the Tools tab 6 Touch Connectivity amp Network Setup 7 Touch Advanced 8 Touch Network Setting 9 Touch 802 1X 10 Touch Enable 11 Touch the EAP type used on your network 12 Touch the keyboard button 13 Enter the Username required by your authentication server 14 Touch Enter 15 En
85. Xerox WorkCentre 4260 Series System Administration Guide 135 15 Security 12 13 14 dE NOTE If the Primary Domain Controller to which the users are to be authenticated resides on a different subnet from the machine select the Optional Information checkbox and enter the IP address or Host Name of the Primary Domain Controller This is done because the SMB broadcast cannot get through a router unless the router is configured to allow it Entering the IP address or Host Name will allow the authentication request through the router Enter your Backup Domain information in the Additional Information area Select the Always prompt for logoff after each Scan job option in the Logoff Reminder area if you want to enable this service Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Follow the steps in Verify that LDAP Authentication is enabled at the machine on page 137 to check that you have setup authentication correctly Configure Network Authentication LDAP Procedure Authentication for LDAP requires the LDAP server information to be configured on the machine For instructions see Chapter 8 Create a Local Address Book on page 88 Oo NOU E WN TI 12 13 At Your Workstation open the web browser enter the TCP IP Address of the machine into the Address bar Press Enter Click on the Properties
86. a name for your job in the Job Name menu NOTE If you want the job name to be the name of the document click the V button to open the drop down menu and select Use Document Name 8 Click on OK Store files to a USB flash drive directly You can e Save a file to the USB flash drive only e Copy and save a job to the USB flash drive NOTE Ensure that a USB flash drive is plugged into the USB port at the front of the machine Press the lt Services Home gt button on the Control Panel Touch the Store to USB button on the USB Options screen The root directory on the USB is displayed Touch the required folder where you want your scan to be saved Touch OK Change the File Name if required Use the onscreen touch pad to enter the new file name Anu E WN gt NOTE If file name matches another file in the selected folder the system will automatically append information to the file name to prevent having two files with the same name or overwriting the existing file 76 Xerox WorkCentre 4260 Series System Administration Guide Use the Feature Touch the File Format button to change the format There are 3 formats to choose from a TIFF 1 File per Page b Multi Page TIFF c JPEG 1 File per Page You can change the Output Color 2 sided Scanning Original Type and Resolution settings as required Refer to Store File chapter 7 of the User Guide for instructions When you are finished
87. able 22 Touch Save 16 Xerox WorkCentre 4260 Series System Administration Guide TCP IP 23 Touch Close three times Configure TCP IP Settings using CentreWare Internet Services IPv4 1 At your Workstation open the Web browser and enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Select TCP IP from the directory tree 7 Ensure that IPv4 is selected The Protocol will show as Enabled oY m E NOTE If you deselect the Protocol Enabled checkbox you will not be able to access Internet Services TCP IP must then be enabled from the device s user interface 8 Enter a unique Host Name for your machine 9 Select the desired method for obtaining a dynamic IP address from the IP Address Resolution drop down list or select Static to give the machine a static IP address 10 If Static has been selected type the IP addresses that apply in Machine IP Address Subnet Mask and Gateway Address NOTE If BOOTP or DHCP address resolution mode is selected you cannot change the IP address Subnet Mask or default gateway If RARP address resolution mode is selected you cannot change the IP address Select Static if you wish to disable dynamic addressing Domain Name 11 Enter a valid Domain Name DNS Configuration 12 Enter an IP address for the Preferred DNS Server Enter
88. al Address Book 1 2 4 Click on Add New Address from Local Address Book Select the addresses that you want to appear in the Group Address Book Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Click on the Return button to return to the Group Address Book screen Create a New Address 4 Click on Add New Custom Address Enter the required name and e mail address Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Click the Return button The new group will appear in the Group Address Book list Test the Group Address Book 1 Du E a H At the Machine touch E mail You may need to press the lt Services Home gt button first Touch the Address Book button Touch the Search Public Address Book button Ensure that Public is selected as your default Address Book Enter the Name of the Group you wish to e mail Touch the Search button The person or people in the group will be added to the Recipients List The machine will return matches Touch the persons name in the list and select Add To 90 Xerox WorkCentre 4260 Series System Administration Guide Create a Group Address Book 10 11 EZ 13 The person will be added to the Recipients List Repeat steps
89. are and install the appropriate driver Xerox WorkCentre 4260 Series System Administration Guide 47 4 Print Drivers Click on Next Ensure that the radio button is selected next to Search for suitable driver Click on the Next button Tick the checkbox next to Specify a Location Click on the Next button D NOU PS Ww Click on Browse to browse for the location of the printer drivers 9 Insert the CentreWare Print and Fax Drivers CD into your CD drive 10 Select the required USB printer driver 11 Select the correct printer model from the list 12 Click on the Next button The printer driver will install 13 Click on the Finish button Configure your Print Driver Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 The WorkCentre 4260 printer driver should be installed on your Windows operating system Procedure 1 At your workstation open your Printers folder 2 Right click on the printer 3 Click on Properties 4 Click on Configuration Bi Directional Setup 1 The driver can be set to automatically obtain information on the installed hardware options and status of the device 2 Click on Bi Directional Setup 3 Click on Automatic to have the driver automatically configure the IP address of the device or click on Manual and enter the IP address or host name of the device
90. at will validate the metadata information that has been entered by the user before the machine scans their document If you want the machine to verify the data select the Validate Data Before Scanning checkbox See Validation Servers on page 71 for more information Click on the Apply button to accept the changes You can configure a variety of settings for your scanned images including 70 Xerox WorkCentre 4260 Series System Administration Guide Optional Step Create a New Template Image Settings Confirmation Report Job Log To change the settings 1 Click on Edit Select the required settings Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Optional Step Create a New Template IMPORTANT The Default File Repository must be configured before templates can be created See File Destinations Setup on page 65 1 2 Within CentreWare Internet Services click on the Scan tab Enter a Template Name in the New Distribution Template General Information area Enter a Description and Owner if required NOTE Spaces are not allowed Click on the Add button to create the new template The template will appear in the Templates list on the left hand side Select the required settings for your new template For further information refer to Optional Step Configure the Default Template
91. ation Guide LDAP Problem Action Ensure the device is able to access the script To enable permissions to execute scripts on a Windows 2003 server a Click on the Start menu b Select Programs c Click on Administrative Tools Select Manage Your Server Select Web Interface for Remote Administration of Web Services f Select Web Server g Select Web Execute Permissions and enable scripts and executables LDAP Problem Action I cannot access the LDAP Address Book Ensure that the LDAP Server information is configured correctly within CentreWare Internet Services The time taken to perform a search exceeds the maximum limit The machine contacted the LDAP Server but the time to perform the search exceeds the maximum search time defined by the Administrator 1 2 Enter a more specific name at the machine to refine the search Increase the number in the Wait seconds box to increase the time of the search This is located within the CentreWare Internet Services LDAP screen Verify there are no communication problems with the LDAP server The number of search results exceeds the limit set on the LDAP server The number of search results exceeds the limit set on the LDAP server Enter a more specific name at the machine to refine the search Increase the number in the Maximum Number of Search Results This is the maximum num
92. ber of addresses that will appear which match the search criteria selected by the User Set the Maximum Number to one less than the LDAP server will allow For example if the LDAP server limit is 75 set the search results to 74 or less This setting is located within the Internet Services LDAP screen Xerox WorkCentre 4260 Series System Administration Guide 175 18 Troubleshooting Problem Action No LDAP entries fit the search Verify the Search Name Order is set to match the name syntax used criteria entered by the User in your environment This setting is located within the Internet Services LDAP screen 176 Xerox WorkCentre 4260 Series System Administration Guide Server Fax Server Fax Problem Action I cannot use this feature onthe 1 If a Server Fax Confirmation Report is produced check the machine details 2 Print a Server Fax Confirmation Report to check that Server Fax is configured correctly 3 Ensure that the fax filing location User account and password are correctly configured on the machine 4 Ensure that the User account has Read and Write access to the fax filing location 5 At a workstation on your network login to the fax filing location with the User account and copy a file into the location If you cannot do this the Xerox machine will not be able to fax to this location Check the Third Party Fax Server Configuration ili At the fax server d
93. can Server Fax and copy jobs are tracked at the machine and stored in a job log Users must enter their accounting IDs to access the machine which allows information about the jobs performed as recorded in a job log The machine requires the Feature Enablement Key to be inserted and network access to a Xerox certified Network Accounting third party software solution Refer to your Xerox Sales Representative for further information CentreWare Print and Fax Drivers are required to be installed on workstations The User is prompted for User and Account ID information when submitting jobs to the machine The job log information can be compiled at the accounting server and formatted into reports by the Administrator Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed i Ensure that the machine is fully functioning on the network prior to installation 2 Locate the Network Accounting Feature Enablement Key Contact your Xerox Sales Representative if you do not have the Feature Enablement Key This Feature Enablement Key contains the License Agreement and Kit Code Number to enable the feature 3 TCP IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed Xerox WorkCentre 4260 Series System Administration Guide 111 12 Network Accounting Install and configure the Xerox certified N
94. ccounting server Verify that your Network Accounting server is configured correctly Consult the manufacturer s documentation with your Network Accounting server to perform this task Xerox WorkCentre 4260 Series System Administration Guide 179 18 Troubleshooting Printing Problem Action I cannot print to the machine Ensure that there are no network connectivity problems with the Xerox machine Print a Test Page from the Xerox print driver to the machine to verify connectivity Ensure that the print server is functional Print a Configuration Report at the Xerox machine to Ensure that the network address information is correctly configured Ensure that the correct print driver is installed on the User s workstation The machine is printing slowly Configure the Xerox machine with an Ethernet speed that matches the speed set on your hub or switch Ensure that the correct print driver is installed on the User s workstation My jobs are deleted or the machine is requesting me to log in If Xerox Standard Accounting XSA is enabled on your machine check that you have entered the correct User ID that you have not exceeded your allocation Refer to Xerox Standard Accounting on page 117 If Authentication is enabled on your machine check that you have entered the correct password If Guest Authentication is enabled on your machine and a User has entered an incorrect PIN number
95. ce will automatically detect the speed of your network The machine supports hub switch speeds of o Auto e 10 Mbps Full Duplex e 100 Mbps Full Duplex e 10 Mbps Holt Duplex e 100 Mbps Holt Duplex Set the Ethernet speed on the Xerox machine to match the speed set on your hub or switch Speed Machine Setting 10HD Half Duplex 10HD or Auto 100HD 100HD or Auto 10FD Full Duplex 10FD 100FD 100FD Auto Auto 8 Xerox WorkCentre 4260 Series System Administration Guide CentreWare Internet Services Setting the Ethernet speed at the machine D NOUN E WM gt so 10 11 12 EZ Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch Connectivity and Network Setup Touch Advanced Touch Network Setting Touch Physical Media Select the Speed to match the speed set on your hub or switch Touch Save Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway Printing a Configuration Report Follow these steps to print a Configuration Report 1 2 3 4 5 Press the lt Machine Status gt button on the Control Panel Touch the Information Pages tab Touch System Configuration Touch Print Touch Close CentreWare Internet Services CentreWare Internet Services is th
96. ch User Interface Touch Service Enablements Touch Embedded Fax Touch Enable Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway Test the Embedded Fax voe w wN S At the Machine press lt Services Home gt Touch Fax Enter the number of a nearby fax machine using the keypad Place your documents in the document handler and press the green lt Start gt button Verify that your documents are received at the other fax machine Additional Features Forward to Fax This option allows incoming or outgoing faxes to be automatically forwarded to an anonymous fax recipient for auditing purposes You can choose to forward the following Transmitted faxes only Received faxes only All faxes 102 Xerox WorkCentre 4260 Series System Administration Guide Additional Features Procedure oN om bn Sr wD 10 Ti At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Fax link Click on the Fax Forward link Checkmark to select the Forward faxes to fax number option Enter the Fax Number including area code NOTE You may need to add 9 at the beginning to bypass your company s switchboard For example 901234123456 Select either of the following Forward On options a Transmissions b Receive
97. chine is connected to the network Static IP Address for the machine Subnet Mask Address for the machine Gateway Address for the machine nu E WN gt Host Name for the machine Procedure 1 Follow the steps in Chapter 3 Configure Static Addressing using the Machine Procedure on page 14 until step 38 then return to this page 28 Xerox WorkCentre 4260 Series System Administration Guide Unix Configure the Client 1 Add the machine printer hostname to the etc hosts file on the SCO workstation 2 Ensure that you can Ping the machine from the SCO workstation Perform the following steps to create a machine print queue on a SCO UNIX workstation using either the GUI or the TTY method GUI Method 1 Log in as root 2 From the main desktop select the icons System Administration Printers Printer Manager 3 Click on Printer Add Remote UNIX H Enter the following information into the Add Remote UNIX Printer form a Host hostname Where hostname is the machine Host Name from the etc hosts file b Printer name of the queue being created For example dc xxxq c Click on OK to complete the form Click on OK in the Message window Click on Host Exit Click on File Close this directory Click on File Close this directory Click on Save in the Warning Confirmation window A eS wo Ne A 0 Enter Exit to log out of root account Ae Open Unix Window tty Method T
98. count at the machine Foreign Device Interface FDI A third party access and accounting device such a coin operated or a card reader can be attached to the machine To enable this option the Foreign Device Interface kit must be installed Follow the installation instructions which are supplied with the kit Once the FDI kit is installed the Administrator must enable the FDI using CentreWare Internet Services Authentication and Accounting Authentication works independently of any accounting access that is enabled on the machine If an accounting feature requires a user to enter account details this will be required in addition to the authentication service that has been enabled Authentication Type This menu specifies the method that you will use to authenticate Users The 2 options are e Require Network Authentication e Require Local Authentication Information Checklist il Ensure that the Xerox machine is fully functional on the network TCP IP and HTTP protocols must be configured so that Internet Services can be accessed 132 Xerox WorkCentre 4260 Series System Administration Guide Standard Authentication 2 Ensure that the Authentication Server to be used is functional on your network Refer to your manufacturer s documentation for instructions to complete this task There are 3 steps to the Network Authentication set up 1 Enable Network Authentication or Network Authentication with Guest Access
99. d Click on the PrintTool menu Click on Exit to close the program To allow access to the printer edit the etc hosts table to list the client system Edit and create the etc hosts lpd file to list the client system Dynamic Addressing Information Checklist See Chapter 3 Configure Dynamic Addressing Information Checklist on page 15 Procedure dl Follow the steps in Chapter 3 Configure Dynamic Addressing Procedure on page 16 until step 38 then return to this page IMPORTANT Click on BOOTP in step 9 Create the Print Queue 2 Linux LPRng Follow the steps above in Create the Print Queue on page 31 Static Addressing Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 32 Xerox WorkCentre 4260 Series System Administration Guide Cloning 1 See Chapter 3 Configure Static Addressing using the Machine Information Checklist on page 73 2 Linux operating system that supports PrintTool NOTE Not all distros of Linux support PrintTool Procedure ile Follow the steps in Chapter 3 Configure Static Addressing using the Machine Procedure on page 14 until step 38 then return to this page Create the Print Queue 1 Open the LPRngTool from the Linux Client 2 Click on the Add 3 In the Names area enter a name for your print queue 4 The spool directory
100. d known as the Template Pool Templates stored in the Template Pool can be accessed by more than one machine NOTE If you have used a scanning application such as FreeFlow SMARTsend to configure Network Scanning the location of the Template Pool will be automatically configured 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Network Scanning link Click on the Advanced link Click on Template Pool Setup Select a protocol from the Protocol drop down menu Click on IP Address or Host Name and enter either the IP Address or the Host Name of the Template Pool Repository NOTE The default Port Numbers are 21 for FTP 139 for SMB 80 for HTTP and 443 for HTTPS It is recommended that this default is used WD mm MN A H E WM 10 Enter the Path to the Template Pool Folder 11 Enter the Login Name and Password the machine will use to access the template pool folder 12 Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Scan Template Management Scan Template Management refers to third party applications that can be used to create and manage scan templates for use with the Network Scanning feature The Scan Template Management link within Internet Services allow
101. d 28 static addressing 13 Unix HP UX 25 SCO Client 29 Solaris Client 27 Configure Static IP Addressing 13 Confirmation Sheet 67 Connection 5 initial 7 Consumables 160 Control Panel 1 Counters 161 Cover Sheet 108 Create certificate signing request 152 group address book 90 local address book 88 new network scanning template 71 self signed certificate 151 user accounts 137 Create a New Print Queue from your Worksta tion 37 CSV file 85 88 CUPS 30 CWIS 9 157 D DDNS 7 Default Template 68 Destination Services 68 DHCP 7 16 DHCP Autonet 16 Distribution Templates 68 DNS DDNS Configuration 15 Document Management Fields 69 Download Audit Log 148 Dynamic Addressing DNS DDNS Configuration 15 Dynamic DNS Registration 15 Linx CUPS 31 Dynamic DNS Registration 15 Dynamic IP Addressing configure 15 E E mail 79 Configure feature advanced settings 83 e mail image settings 84 filing options 83 Xerox WorkCentre 4260 Series System Administration Guide INDEX general 81 layout adjustment 83 scan to e mail 83 configure feature 81 configure SMTP 80 enable 80 setup address books 84 E mail Image Settings 84 Embedded Fax 93 101 enable 102 overview 101 Enable Audit Log 148 Enable Dynamic DNS Registration 15 Enable the IIO 145 Entry Data 150 Ethernet 7 configure settings 8 Ethernet Cable 8 Ethernet Settings 8 Event Description 149 Event ID 148 Export local address book 89 EXT 7 F Fax add from phoneb
102. deleted Setting up the Default Template 1 2 3 4 5 6 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Network Scanning link Click on the Default Template link Destination Services 7 If you have the Server Fax feature installed then you will see 2 options e File e Fax 68 Xerox WorkCentre 4260 Series System Administration Guide Optional Step Configure the Default Template 8 Ensure that File is selected Fax is reviewed later in this section Fax Destinations If Server Fax is installed on your machine you will be able to scan a document and automatically have it sent to a fax number You will see Fax as a filing destination service These instructions describe how to add fax numbers to your Default Scan Template NOTE A Server Fax Repository must be setup prior to completing these steps See Chapter 9 Configure a Server Fax Repository on page 94 ll 2 3 Click on the Fax checkbox Click on the Add button in the Fax Destinations area to add a new fax destination Enter the required fax number in the Add Fax Number box within the Fax Recipients area Click on the Add button NOTE You can continue adding new fax numbers to build a Fax Distribution List Click on Delayed Send in the Delivery area if you want to send
103. details 3 Test your settings by logging in to the scan directory from a PC with the User account and password a Create a new folder within the directory b Delete the folder NOTE If you cannot do the steps above check the access rights for the User account Procedure 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Network Scanning link Click on the File Repository Setup link Click on the Add button in the Default File Destination area NO uw E WN NOTE If the Default File Destination has previously been configured click on Edit 8 Optional Step Enter a name to describe the Filing Destination in the Friendly Name entry box 9 Select SMB from the Protocol drop down menu 10 Click on IP Address or Host Name enter either the IP Address or Host Name of the computer where the Scan Filing Repository SMB Server Workstation is located 11 Enter the Port Number if required Default is 139 62 Xerox WorkCentre 4260 Series System Administration Guide Configure a Repository 12 13 14 15 16 17 18 HTTP HTTPS NOTE It is recommended that the default port setting is used Enter the name of the Share Enter the path from the Share to your specific folder in the Document Path entry box For example if the path is shar
104. dge of how to create and manage network User accounts Machine Models The Xerox WorkCentre 4260 is a multi function machine which is capable of being used for copying printing faxing and scanning The features and functions available on your machine depend on the model you have purchased Xerox WorkCentre 4260 The machine supports scanning to and printing from a USB flash drive and has the capability of storing print copy and scan files on the multi function device It copies and prints at 55 pages per minute A Document Feeder Paper Tray and Bypass Tray are also provided and 2 sided copying and printing are supported Feature WorkCentre WorkCentre WorkCentre WorkCentre goes 4260C 4260S 4260X 4260XF Digital Copying Standard Standard Standard Standard Direct Network Standard Standard Standard Printing Scan Standard Standard Standard E mail Standard Standard Standard Fax Optional Optional Standard Standard Paper trey ES Standard Standard Standard Standard Bypass Paper Tray 2 Optional Optional Standard Standard Xerox WorkCentre 4260 Series System Administration Guide 1 1 Introduction Features WorkCentre WorkCentre WorkCentre WorkCentre 4260C 4260S 4260X 4260XF Paper Tray 3 amp 4 Optional Optional Optional N A Stand see note Optional Optional Optional Standard Duplex Assembly Standard Standard Standard Standard 100
105. dressing using the Machine on page 13 2 Linux operating system that supports PrintTool NOTE Not all distros of Linux support PrintTool Procedure I Follow the steps in Chapter 3 Configure Static Addressing using the Machine Procedure on page 14 until step 38 then return to this page Create the Print Queue Log in at the Linux Client as root in a terminal Enter printtool The Red Hat Linux Print System Manager will launch Click on the Add The Add a Printer Entry window will appear Click on Remote Unix lpd Queue NOM E a H Xerox WorkCentre 4260 Series System Administration Guide 31 3 Network Installation 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Click on OK The Edit Remote Unix pd Queue Entry window will appear Enter the name of your Print Queue in the Names area The Spool directory is the directory where print jobs are stored and is a subdirectory of var spool lpd Add the name of the print queue to the end of the subdirectory path Ensure that the File Limit reads 0 In the Remote Host area enter the IP Address of the Xerox machine In the Remote Queue area enter the Print Queue Name from step 10 DO NOT click on the Input Filter option Leave the default Suppress Headers selected Click on OK The printer should now be listed in the Red Hat Linux Print System Manager window Click on the lpd menu Click on Restart lp
106. dure on page 171 Network Scanning on page 172 LDAP on page 175 Server Fax on page 177 Embedded Fax on page 178 Network Accounting on page 179 Printing on page 180 Connectivity on page 181 Store Files on page 183 Problem Solving Procedure This section enables you to identify the network related machine problems Use the following steps to identify and solve the problem If the problem is not network related refer to the User Guide for corrective action 1 zl Sr t ZS IN Resolve any local copier or fax problems first Perform the corrective action that is recommended by the User Guide Do not attempt to resolve a network problem if the local copier and fax functions are not operating correctly Check that the machine has power and it is switched on Check that the network cable is connected to the machine Check that the network cable is connected to the workstation Check that the correct print driver for the machine is selected at the workstation Check that the software application being used to send print jobs is set up correctly If printing and faxing documents are not available from a workstation re install a print driver on the workstation Call the local Xerox Welcome Center where a representative will assist in the diagnosis and solution of the problem Xerox WorkCentre 4260 Series System Administration Guide 171 18 Troubleshooting Network Scanning Problem Action I cann
107. e Touch Search The Search Results screen will appear Select the required name from the Company List if necessary Touch Close to select the name as a recipient for your e mail Touch Done The address will appear in the Address List Place a document in the document handler and press the green lt Start gt button Verify that the recipient receives the scanned document in their e mail Inbox Xerox WorkCentre 4260 Series System Administration Guide 87 8 LDAP Configuration and Address Books Create a Local Address Book Overview The Internet Services Local Address Book screen allows you to upload a list of names and e mail addresses which can be accessed via the Public Address Book at the machine The Public Address Book consists of a text file CSV Comma Separated Values format The majority of word processing or spreadsheet packages will allow you to create a CSV file A selection of e mail applications will also allow you to export a list of Users in the CSV file format There are also several conversion packages available on the web The E mail service must be enabled at the machine to access the Local Address Book Procedure 1 Open an application that supports CSV files for example Microsoft Excel 2 Create a list of addresses with the following headings name address and phone 3 For example Name Address Phone name1 firstname lastname company1 com 01234 1234567
108. e Location Add a Comment if necessary 24 Click on the Next button 25 Click on Yes to print a test page Close the Test Page window if necessary 26 Click on the Next button 27 Click on the Finish button The printer driver will install 28 Verify that the test page is printed at the machine AppleTalk Printing The Internet Services AppleTalk page allows you to configure the machine to support AppleTalk Information Checklist 1 2 The AppleTalk settings must be correctly configured on the machine Locate the CentreWare Print and Fax Drivers CD delivered with your machine 44 Xerox WorkCentre 4260 Series System Administration Guide Windows Printing Configure AppleTalk 1 ae oe OS ON ete oo Es Ti 12 At your workstation open the Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Select AppleTalk in the directory tree Click the Enabled checkbox to enable the Protocol Type a name for the machine in Printer Name Select the required Zone Click Apply to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login The settings are not applied until you reboot the machine Click the Status tab Click the Reboot Machine button and click OK to reboot the machine The
109. e Saved Job e Fos Job A Click on the Paper menu The Paper menu allows you to select the specific paper that you want to print on 5 Click on Advanced Paper Selection Advanced Paper Selection allows you to input custom measurements for non standard paper sizes and also scale your document Click on the Original Document Size menu Click on New The New Custom Size box opens To create a custom size page Xerox WorkCentre 4260 Series System Administration Guide 49 4 Print Drivers 10 a Enter a name in the Name box b Enter the Height and Width of your custom paper c Click on the OK button To scale your image to the size of the paper click on your required option in the Scale Options menu Click on the OK button to save your settings NOTE Any options selected in Printing Preferences will become the default settings for your driver Saved Settings Ensure that you are on the Paper Output tab Click on the Saved Settings menu To save your driver settings click on the Save button and enter a name to describe the settings Click on the OK button The settings can be selected from the Saved Settings menu Special Pages Special Pages allows you to add modify or delete cover pages inserts or exception pages 1 Click on the Special Pages tab 2 Click on Add Covers To add a cover select your option from the Cover Options menu For example you could select
110. e 114 configure 113 enable Mac OS X 115 Win 2000 114 Win XP or Vista 114 overview 111 verify service enablement 114 Network Authentication 133 134 135 136 Network Factory Default button 159 Network Images Send 122 Network Installation 13 Network Scanning add file destination 65 destination services 68 document management fields 69 field name 69 require user input 70 mask user input 70 record user input to job log 70 scan options 70 user editable 69 default value 70 field label 70 enable 60 fax destinations 69 setup file destinations 65 Network scanning scan template management 73 setup template pool location 73 NWAdmin 23 O ODIO 140 Overview 93 control panel 3 e mail 79 P Paper Output 49 PDF 164 Personal Phonebook 109 Phone Line 7 Phonebook 107 personal 109 shared 109 Phonebook Preferences 109 Port9100 7 Portable Document Format PDF 164 Ports Ethernet 7 EXT 7 Foreign Device Interface 7 front 6 Phone Line 7 USB front 6 USB rear 7 Power 8 Power Cable 7 Preferences phonebook 109 users 109 Print 162 Print Driver install for TCP IP Apple Mac 53 Print Drivers 37 Apple Mac 53 Print drivers Apple Mac TCP IP OSX and OS9 53 AppleTalk 0S9 54 configure Apple Mac Print Driver 55 Bi Directional Communication 51 manually 52 Print Driver 48 UNIX 56 USB Printing Windows XP 2000 2003 47 Windows AppleTalk 44 LPR Printing 37 Raw TCP IP Printing Port 9100 42 Print Files 77 from machine
111. e 4260 Series System Administration Guide 121 13 Xerox Standard Accounting e Black Printed Impressions The maximum number of documents that can be printed by a User from their Workstation via the printer driver e Black Copied Impressions The maximum number of copies that can be produced by a User via the Copy feature on the machine e Network Images Send The maximum number of documents that can be sent over the network by the User This applies to the following features Network Scanning E mail and or Server Fax when these features are installed on the machine If the machine is set to print scan confirmation reports these documents are counted towards the User s limit e Fax Images Send If Embedded Fax is installed on your machine you will see this option in CentreWare Internet Services Fax Images Sent sets the maximum number of documents that can be faxed by a User with the Embedded Fax feature The machine calculates the number of faxed documents by multiplying the number of images faxed this includes cover sheets by the number of destinations e Black Faxed Impressions If Embedded Fax is installed on your machine you will see this option This sets the maximum number of documents that a User can produce using the Embedded Fax feature For further information about these features refer to the User Guide delivered with your machine For example to restrict the maximum number of prints this User
112. e Month e Year Time 24 hour 66 Xerox WorkCentre 4260 Series System Administration Guide Optional Step Configure General Settings Hour e Minute e Second H Device Serial Number e User ID Job ID The conditions for the Auto option also apply to this option Custom Naming Using this option you can select standard data formats such as Date Time e Job ID e User ID Alternatively you can create your own custom text The data formats and text you wish to display will appear in the Position list where the values become the default document name for the Default Template and any new templates created via CentreWare Internet Services If the Position list is empty the value set in the Default Template will be used as the default document name Optional Step Configure General Settings 1 At your Workstation open the web browser enter the IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Network Scanning link Click on the General link Du E a H Confirmation Sheet NOTE The Confirmation Sheet specifies the success or failure of the Network Scanning job 7 Select one of the following options from the Confirmation Sheet drop down menu a On Prints a Confirmation Sheet after every Network Scanning job b Errors only Prints a Confirmation Sheet only when the job is unsuccessful
113. e Overwrite ODIO on page 140 E Use On Demand Image Overwrite at the Machine on page 141 4 Use the Feature over the Network on page 142 On Demand Image Overwrite is a security measure for customers who are concerned about unauthorised access and duplication of classified or private documents The On Demand Image Overwrite feature provides an on demand facility for a system administrator to erase all residual image data from the network controller memory of the machine by overwriting those areas used by the machine to spool and temporarily store image data NOTE When ODIO is initiated the machine is taken offline until the overwrite is completed and any existing jobs in the queue are terminated including print fax and LAN fax jobs 140 Xerox WorkCentre 4260 Series System Administration Guide Image Overwrite Security Standard and Full Overwrite ODIO has the ability to perform Standard and Full Overwrites e Standard ODIO will overwrite all jobs stored in image data as well as fax card image data Standard ODIO will not overwrite fax mailbox Poll store mailbox 0 and dial directory information or folders created with the Save Job for Reprint feature if these features are installed on the machine Standard overwrite takes about 30 minutes e Full ODIO will overwrite and delete all fax image data including mailboxes Poll store and dial directories on the fax card Full ODIO will also overwrite any images that have been sto
114. e Size allows you to choose the quality setting for the document or image to be scanned and mail 1 Click on Edit 2 Select the required options in the Advanced Settings area 3 Click on Apply to accept the changes 4 Click on OK Layout Adjustment Layout Adjustment settings includes e Original Size allows you to choose either Auto Detect which allows the machine to automatically detect the original size of the document or Manual Input Size which requires user to input the size of the document e Edge Erase when selected allows scanning the complete page 1 Click on Edit 2 Select the required options in the Layout Adjustment area 3 Click on Apply to accept the changes 4 Click on OK Filing Options Filing options allow you to specify the default e mail file format There are two options Xerox WorkCentre 4260 Series System Administration Guide 83 7 E mail e Document Name allows user to name a document e Document Format allows user to select the format of the document from either TIFF mTIFF or PDF 1 Click on Edit 2 Select the required default file format 3 Click on Apply to accept the changes 4 Click on OK Image Settings Image Settings allow you to create linearized PDF and interleaved XPS images for faster web viewing NOTE Searchable options are only available when the Searchable File Formats service is enabled 1 Select the Optimized for Fast Web Viewing option
115. e embedded HTTP server application that resides in the device Internet Services allows Administrators to change network and system settings on the device from the convenience of their desktops Many features available on your machine will need to be set via the machine and the CentreWare Internet Service Many of the features available within Internet Services will require an Administrator Username and Password The default Username is admin and the default Password is 1111 System Configuration To use CentreWare Internet Services you need to enable both TCP IP and HTTP on the machine See Configure Static Addressing using the Machine on page 13 or Configure Dynamic Addressing on page 15 Xerox WorkCentre 4260 Series System Administration Guide 2 Machine Connection Access CentreWare Internet Services Setup HTTP To view the Internet Services Welcome screen 1 At your Workstation open the Web browser enter the TCP IP Address of the machine in the Address bar 2 Press Enter or click on the Go button For example Address http 123 456 78 90 M R R The Internet Services HTTP screen enables the System Administrator to specify the Keep Alive Timeout Maximum Connections Port Number and Secure HTTP SSL settings 1 At your Workstation open the web browser and enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click o
116. e machine in the Address bar 2 Press Enter 3 Click on the Status tab 4 Click on the Consumables link 5 The Status screen may show one of the following options e Ready e Reorder Supply is getting low e Replace Unit Supply is used up and requires immediate replacement For each unit the Life Remaining icon describes the current supply level as a percentage and provides a bar graph visual display 160 Xerox WorkCentre 4260 Series System Administration Guide Active Jobs Billing and Counters The Internet Services Billing Information page displays the total number of impressions copied printed scanned or faxed by the device The usage Counters page shows you the number of impressions and images sent by the machine The Billing and Usage Counter may also be viewed via the LUI Machine Status button Billing Information The Billing Information page provides current and previous readings of the entire set of machine counters 1 Billing Meter NOU FWD At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on Properties tab Click on the General Setup link Click on the Billing amp Counters link Click on the Billing Information link Click on the Refresh button to view the current billing information in the Total Impressions area The Billing Meter area shows the date and number of impressions that were notified t
117. e the tt epes 145 Xerox WorkCentre 4260 Series System Administration Guide ix TABLE OF CONTENTS Test Immediate Image Overwrite 145 Immediate Image Overwrite Error 22 145 IR Filtering Ses ns br eco eo ro 146 OVervieW ien EE E esses 146 Enable IP Filtering ebe Ee EE E are deiere 146 AP SOC ee do E le ice di en ou 147 VANE el EE 148 Enable and Download the Audit Log 148 View the Audit Log File ENEE ENEE NEE EE NN ENEE E ENNEN E 148 Machine Digital Certificate Management amp Trusted Certificate Authorities 150 Overview 4 444 44e esse 150 Information Checker 151 Access the Machine Digital Certificate Management Screen 151 Create a Request for a Certificate signed by a Trusted Certificate Authority 152 Enable Secure HTTP SSL 22 153 CTIE 153 SMAPS EE 155 16 CentreWare Internet Services CWIS eessen 157 OVEIVIOW D re sn ee ardt or arte 157 Information Checklist ege dE SEENEN EEN enssa 157 Enable HTTP on the Machine 158 Access CWIS ed ecg he daa caer i tenta ni eda da cena E EE E ensue A a EE GEE 158 Network Factory Default button 159 EE E RE 159 Rebooting the machine 159 PIOUS E 159 lte VC 160 COMSUIMODIES en rer
118. eature that allows you to control access to Internet Services IP Filtering allows you to prevent unauthorized access by TCP IP Transmission Control Protocol Internet Protocol The IP Filtering feature provides security to the machine by allowing you to register the IP addresses permitted to communicate with the machine Enable IP Filtering 1 At your Workstation open the web browser enter the TCP IP Address of the machine into the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the Authentication link Du E a H Select IP Filtering in the directory tree For IPv4 Filtering 7 Checkmark the IPv4 Filtering Enabled box 8 Enter the permittable IP Address es access to the device in the following IP Address table Enter in the IP address or a IP address range by using an asterisk as a wild card character for example e 192 246 238 is used to reference a subnet of host address e 192 246 is used to reference a wider subnet of host address e 192 is used to reference the widest subnet of host address 9 Click on the Apply button to accept changes 10 If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 11 Click on OK For IPv6 Filtering 12 Checkmark the IPv6 Filtering Enabled box 13 Enter the permittable IP Address es access to the device in the following IP Address table Enter the IPv6 addres
119. eleting them 186 Xerox WorkCentre 4260 Series System Administration Guide Enable Disable System Timer Values 18 Select the timer value for hours 0 120 Hours and for minutes 0 59 minutes by touching the UP and DOWN arrow 19 Touch Save to return to the Timers menu 20 Press the lt Log In Out gt button 21 Touch Confirm to exit the Tools Pathway Xerox WorkCentre 4260 Series System Administration Guide 187 188 Xerox WorkCentre 4260 Series System Administration Guide INDEX Numerics 802 11 ethernet bridge 185 802 11 Wireless Adapter 185 802 11 Wireless Networking 185 802 1X authentication 138 enable 139 overview 138 A Access administrator 8 Access CWIS 158 Accounting 49 78 Active Jobs 161 Add fax recipient 107 fax recipient from phonebook 107 File Destination 65 new address 89 Add the Printer 39 Additional Features 102 Address add new 89 create new 90 Address Books 85 Addressing e mail 79 Administrator 8 Administrator Password change 11 Advanced 51 Advanced Settings 83 Alert Notification 165 Alerts 159 general device 165 Apple Mac 53 AppleTalk 0S9 54 TCP IP OSX and OS9 53 Apple Max AppleTalk install printer driver 54 TCP IP install print driver 53 AppleTalk 7 22 Audit Log 148 download 148 enable 148 file 148 Audit Log File completion status 149 entry data 150 event description 149 event ID 148 identify PC or User 150 IIO status
120. ename wc scans enter wc scans in the Document Path entry box Enter the Login Name and Password in the Login Name and Password boxes NOTE The supplied Username must have permission to access the Scan folder Enter the Password again in the Retype password entry box Select the Select to save new password checkbox Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Continue to Optional Step Configure General Settings page 67 Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure that web services and a web service such as Apache are running on the server a The machine will send POST requests and scanned data to the Server for processing by a CGI script NOTE HTTP and HTTPS protocol both require server side scripts to allow files to be transferred to your HTTP server from your machine CGI Common Gateway Interface script A program that is run on a web server in response to input from a browser The CGI script is the link between the server anda program running on the system i e a database b Write down the IP Address or Host Name of the Server Download a sample script a At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar b Press
121. eon eer ceddeetiawean edd nacewe ee 7 Administrator Access e coco kok bbe hate ci geet e 8 Configure Ethernet Settings 8 Setting the Ethernet speed at the machine 9 Printing a Configuration Report 9 CentreWare Internet Services 9 System Configuration 24 22 9 Access CentreWare Internet Services 10 le HEN NEE 10 Change the Administrator Password 11 Network Feat egen 13 Lait EE 13 Configure Static Addressing using the Machine 13 Information Checklist 13 tele TEE 14 Configure Dynamic Addressing 15 Information Checklist 15 rel e TICE 16 Configure TCP IP Settings using CentreWare Internet Services 17 EEN 17 MPV Gc is D des te rt EE te tee 18 EEN 19 SNMP Configuration 4 24 4 20 ADD TEE 22 Information Checklist 22 Brel IC ER NetWare gg chew ton eier 23 NDPS NEPS e ge ie dan eh an Mic aen 23 NWAOMIN eeraa A een 23 Information Checkl
122. er jam detected Toner is low Toner is empty Drum warning and or Replace Drum In the Alert Recipient area enter the full e mail address of a User that you want to be notified of any machine problems NOTE This is normally set to the System Administrator s e mail address In the Supplies Management area select the required options e Reorder at sets the minimum level of the toner cartridge and or drum cartridge when the Reorder Notification message will be displayed e Toner Cartridge Status displays the current level Life Remaining of the toner cartridge e Drum Cartridge Status displays the current level Life Remaining of the drum cartridge e Cancel Current Reorder Message s disables the Toner and or Drum Cartridge Reorder notification alert e Confirm Cartridge has been installed displays the drum cartridge has been installed Click on Apply to save the changes Click on OK If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Support The CentreWare Internet Services Support page provides easy access to the Xerox web site The page can also be set up to show Xerox support telephone numbers and the contact details for the system Administrator Xerox WorkCentre 4260 Series System Administration Guide 165 16 CentreWare Internet Services CWIS To Edit Xerox or Administrator Support Contact Details 1 D NOU E WN At you
123. eries System Administration Guide 115 12 Network Accounting If your print job does not print try to copy a job at the machine using the same Account and User ID NOTE If the copy job completes then the Account and User ID are valid It may be necessary to check the network accounting solution software or server configuration to verify the Account ID Distribute the printer drivers with the Network Accounting option already selected if possible If the printer drivers are distributed without the option enabled workstation Users will need to configure the drivers If the drivers are not properly configured jobs sent to the machine will be deleted 116 Xerox WorkCentre 4260 Series System Administration Guide 13 XEROX STANDARD ACCOUNTING This chapter explains how to set up the Xerox Standard Accounting feature of the machine This is the procedure to follow to install and setup this feature Overview on page 117 Information Checklist on page 118 Enable Xerox Standard Accounting from the Machine on page 119 Enable Xerox Standard Accounting in CentreWare Internet Services on page 118 Enable Xerox Standard Accounting in your Print Driver on page 119 Create a Group Account on page 120 Create a User Account on page 121 ST zl ON VAE RUN Add Users to a Group Account on page 121 9 Set Usage Limits on page 121 10 Use the Xerox Standard Accounting on page 123 11 Optional Step Create a General Account on page
124. etwork Accounting Solution Package on your network Refer to the manufacturer s instructions with the network accounting package to complete this task Test communication between the accounting server and the machine a Go to your Network Accounting Server b Open a web browser and enter the IP Address of the machine in the Location or Address field c Press Enter d The machine s Internet Services web pages should appear If you do not have a web browser test connectivity by pinging the IP address of the machine from your Network Accounting Server Insert the Feature Enablement Key Insert the Feature Enablement Key in the card reader at back of the machine Follow the instructions with the Feature Enablement Key to enable the Network Accounting option Remove the Feature Enablement Key when instructed to do so and store it in a safe location Enable Network Accounting from the Machine oN DOU E WM gt T1 12 Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch Accounting Touch Accounting Enablement Touch Authentication Mode Touch On under the Network Accounting option Touch Save Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway 112 Xerox WorkCentre 4260 Series System Administratio
125. ficate For instructions to set up a Server Certificate see Machine Digital Certificate Management amp Trusted Certificate Authorities on page 150 Enable and Download the Audit Log d At your Workstation open the web browser enter the IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on Security link Click on the Audit Log checkbox Click on OK Click on the Apply To view the log click on the Save as Text File The Audit Log information is compiled Right click on the Download Log link to save to a local client 9 The Audit Log is saved as Auditfile txt gz This is a text file compressed as a GZIP file 10 Open the Auditfile txt gz compressed file oN OM E WN 11 The Auditfile text is a raw text file To view the Audit Log as tab delimited text open the Auditfile txt document in an application that can import text as a tab delimited document such as Microsoft Excel View the Audit Log File Event ID A unique value that identifies the entry The following list shows the ID number allocated to each type of activity displayed in the Audit Log 1 System startup 2 System shutdown 3 On Demand Image Overwrite started 4 On Demand Image Overwrite complete 5 Print job 148 Xerox WorkCentre 4260 Series System Administration Guide Audit Log 6 Network Scan job 7 Server Fax job 8 IFAX 9 Email job 10
126. ficate is established on this machine Follow the steps in Enable Secure HTTP SSL on page 153 Create a Request for a Certificate signed by a Trusted Certificate Authority 1 In the Machine Digital Certificate Management screen click on Certificate Signing Request Click on the Continue button Enter the country code that represents the country in which the machine is located in the 2 Letter Country Code box The country code must be entered as a two character ISO 3166 country code If required enter details for the State Province Name Locality Name Organization Name and Organization Unit Information entered for these options should describe the machine as per the X500 directory scheme but can be any value which is meaningful to the customer to identify the machine NOTE The Common Name is taken from the machine IP Address Host Name and Domain Name Enter the E mail Address of the Administrator who is responsible for the secure management of the machine Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login The Certificate Signing Request CSR form will appear Right click on the Right click to save this certificate link Click on Save Target As and save the file to your computer The file is saved as a simple text file named csr pem Privacy Enhanced Mail Send the file to your Certificate
127. file that you wish to print If you have touched a folder it will open to allow you to select your file s to print Xerox WorkCentre 4260 Series System Administration Guide 77 6 Store Files When you select a file a pop up menu will appear Touch Add A tick will appear next to the file name Continue to select and add the files you want to print Touch Done when you are finished adding your file s OND uw Press the green lt Start gt button to print your scans images or documents NOTE DO NOT remove the USB flash drive until the print job has finished the Progress of Your Job screen will display until it is finished Further Information Accounting When Accounting is enabled on the machine any job that is re printed is counted as a Print job type for accounting purposes Use Image Overwrite to overwrite folder information When jobs are stored in Store Files folders some residual image data from the jobs are left on the machine image disk The On Demand Image Overwrite feature can be used to remove residual image data from the machine and protect against unauthorized retrieval of this information See Chapter 15 Image Overwrite Security on page 140 78 Xerox WorkCentre 4260 Series System Administration Guide 7 E MAIL This chapter explains how to set up the E mail feature of the machine which enables Users to scan paper documents into an electronic format and send those documents to
128. g information is displayed Xerox WorkCentre 4260 Series System Administration Guide 159 16 CentreWare Internet Services CWIS e Severity The importance or impact of the problem e Status Code If the problem needs a Service Representative to fix it then let them know this code when you talk to them e Description Displays a warning or details about the problem and how to fix it e Skill Level Displays the suggested skill level needed to fix this problem The levels are e Trained System Administrator needed to fix this problem e Untrained Normal User can fix this problem e Field Service Xerox Support needed to fix this problem e Management Network Administrator needed to fix this problem e No intervention required A normal machine status Trays The Trays page allows you to view paper supply setup and paper output 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar 2 Press Enter 3 Click on the Status tab 4 Click on the Trays link 5 The Trays page displays the current paper supply Instructions for changing the paper stock are contained in the User Guide CD2 delivered with your machine Consumables The Consumables page allows you to view the status of the Customer Replaceable Units CRUs within the machine The CRUs are toner cartridges and fuser cartridges N At your Workstation open the web browser enter the TCP IP Address of th
129. gt button on the machine to enter the Tools Pathway 2 Enter the Administrator s Password The default is 1111 3 Touch Enter 4 Press the lt Machine Status gt button 5 Touch the Tools tab 6 Touch Connectivity and Network Setup 7 Touch Advanced 8 Touch Network Setting 9 Touch Network Setup 10 Touch AppleTalk 11 Touch Protocol 12 Touch Enable 22 Xerox WorkCentre 4260 Series System Administration Guide Netware 13 Touch Save 14 Touch Name and Area 15 Touch Printer Name 16 Enter the name using the on screen keyboard When you are finished touch Save 17 Touch Area Name 18 Enter the desired area name using the on screen keyboard the printer default is which means the printer will appear in ALL zones Touch the Clear Text button to remove the default name before entering a new name 19 Touch Save 20 Touch Close three times Netware NDPS NEPS Novell Distributed Print Services NDPS Novell Enterprise Print Services NEPS allow Administrators to manage print resources centrally from anywhere on the network The Xerox NDPS NEPS Solution allows you to use Novell NDPS NEPS with many models of Xerox printers Refer to www xerox com for installation procedures and to download the Xerox NDPS Solution NWAdmin Information Checklist Before starting the installation procedure please ensure that the following items are available and or the tasks
130. has been configured to scan to an HTTPS destination with Server Validation enabled the scan will fail if the server certificate is either expired untrusted or contains an incorrect domain name Verify the HTTPS configuration within CentreWare Internet Services Verify the server certificate within CentreWare Internet Services If jobs greater than 2MB are failing using the ASP script the server upload limit may need to be increased e Open the service manager and temporarily stop any IIS related services e Edit the file MetaBase xml on the server The file may be located using the Windows search functionality e Locate the AspMaxRequestEntityAllowed variable and make its value larger e Restart the IIS service If jobs greater than 2MB are failing using the PHP script the server upload limit may need to be increased e Open the phh ini file e Adjust the following settings to accommodate the desired upload limit for Network Scanning or Server Fax jobs upload_max_filesize default_socket_timeout max_execution_time max_input_time memory_limit To help determine possible failure reasons a Refer to the Server Log which may reside in the following locations IIS c windows system32 LogFiles W3SVC1 or for Apache apache logs b Look for errors in script operations identified in the log such as directory permissions denied size limits exceeded etc 174 Xerox WorkCentre 4260 Series System Administr
131. have been performed a 2 Procedure Existing operational NetWare network Login to a NetWare file server tree as Supervisor Administrator or have the equivalent privileges Ensure that the machine is connected to the network via Ethernet cable Setup a Print Server object using NWADMIN Refer to the documentation supplied by Novell to complete this task Record precisely observe upper and lower case dot notation etc the NDS Tree NDS Context Name frame type Print Server Name and the Print Server password assigned If your printer services queues on multiple file servers the Print Server name and password must be the same on all file servers Press the lt Log In Out gt button on the machine to enter the Tools Pathway Xerox WorkCentre 4260 Series System Administration Guide 23 3 Network Installation oN OU E WM RE 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch Connectivity and Network Setup Touch Advanced Touch Network Setting Touch Network Setup Touch NetWare Touch Protocol Touch Enable Touch Save Touch Frame Type Select the Frame Type desired by touching the frame type buttons then touch Save Touch NDS Settings Touch Name Context A default name will appear Novell s
132. he command lp d queuename etc hosts Verify that the job prints at the machine 26 Xerox WorkCentre 4260 Series System Administration Guide Unix Solaris 2 x Information Checklist Before starting the installation procedure please ensure that the following items are available and or the tasks have been performed 1 Existing operational network utilising the TCP IP protocol 2 Ensure that the machine is connected to the network 3 Static IP Address for the machine 4 Subnet Mask Address for the machine 5 Gateway Address for the machine 6 Host Name for the machine Procedure 1 Follow the steps in Chapter 3 Configure Static Addressing using the Machine Procedure on page 14 until step 38 then return to this page Configure the Client 1 Add the machine printer Host Name to the etc hosts file 2 Ensure that you can ping the machine 3 Use either the GUI method or the tty method as detailed below GUI Method Open a command window from the Desktop Enter su to access Super User mode Enter admintool to run the System Administrator Tool Click on Browse Printers Click on Edit Add Access to Printer Enter the following information into the Access to Remote Printer form Oy Oke e a e a Printer Name queuename Where queuename is the name of the queue being created b Print Server hostname Where hostname is the machine hostname from the etc hosts file c Click on OK to comp
133. he device to print via the Internet IPP Printing is enabled by default How to Enable the IPP Port il Sc JON es IN At your workstation open the web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Select IPP in the directory tree Select Enable The Printer URL will show the http IP address of the device and the ipp IP address of the device 40 Xerox WorkCentre 4260 Series System Administration Guide Windows Printing 9 10 EL 12 Enter text for the Printer Name Printer Information and Printer Location if required Enter a number for the Multiple Operation Timeout The default is 300 Enter a number for the Time to Keep Jobs in History The default is 1 Enter information for the Operator Message Click Apply Install Printer Driver 1 nm HM Mo Si alt o 10 11 12 13 Follow the steps below that are specific to your operating system Windows XP From your Workstation a Click on Start b Click on Network Connections Windows 2000 2003 From your Workstation a Right click on the My Network Places icon b Click on Properties Right click on the Local Area Connection icon Click on Properties Ensure that the Internet Protocol TCP IP protocol has been loaded Click on e For Windows 2000 20
134. he user s printer driver NOTE If Accounting is enabled on the machine but not in the printer driver any print or LAN fax jobs sent to the machine will be deleted Nou E WN gt 10 Win XP or Vista 1 2 From the Start menu click on Settings and Printers Right click on the machine printer icon Click on Properties Click on Configuration Click on Accounting Click on Xerox Network Accounting from the Accounting System menu Click on either Prompt for Every Job if you want Users to enter their User and Account ID each time they print or click on the Default Users and Account ID checkboxes to hide the User and Account ID information then no entry is required for each job submission Click on Use Default Accounting Codes and enter the default Account ID Click on the OK button Click on the OK button to exit From the Start menu click on Printers and Faxes Right click on the machine printer icon 114 Xerox WorkCentre 4260 Series System Administration Guide Test Network Accounting Click on Properties Click on Configuration Click on Accounting Click on Xerox Network Accounting from the Accounting System menu NOU E Ww Click on the Prompt for Every Job option if you want Users to enter their User and Account ID each time they print 8 Select one of the following options a Mask User ID and Mask Account ID To mask the User and Account
135. hem from a Server or Workstation on the network For information on how to use the Network Scanning features refer to the User Guide delivered with your machine This is the procedure to follow to install this service Overview on page 59 Information Checklist on page 59 Enable the Feature from the Machine on page 60 Configure a Repository on page 60 File Destinations Setup on page 65 Configure Custom Filenaming on page 66 Optional Step Configure General Settings on page 67 Optional Step Configure the Default Template on page 68 Optional Step Create a New Template on page 71 SEI d Sr eS SS oS D Further Information on page 71 The User scans a document at the machine and it is stored on a File Server or Workstation on the network called the Scan Repository The User can manually retrieve their image from the Scan Repository or an application can be used to retrieve the scanned documents automatically The instructions on the following pages describe how to setup Network Scanning via Internet Services Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed d Ensure that the machine is fully functioning on the network 2 TCP IP and HTTP protocols must be enabled on the machine so that the machine s web browser can be accessed Xerox WorkCentre 4260 Series System Administration Guide 59 5 Network Scanning
136. hen you are finished return to this page 12 Click on the Finish button 13 Close the Add Remove Programs window 14 Follow the steps in Chapter 4 LPR Printing Install Printer Driver on page 39 Windows 2000 2003 i From the Desktop right click the My Network Places icon and click on Properties 2 Right click on the Local Area Connection icon and click on Properties Verify that the Internet Protocol TCP IP protocol has been loaded If this software is not present install it using the documentation provided by Microsoft When you are finished return to this page 4 Verify that Print Services for Unix is loaded a Click on Start Settings then Control Panel b Double click on the Add Remove Programs icon c Click on Add Remove Win Components in the far left column d Click on Other Network File and Print Services e Click on Details f Click on the Print Services for Unix checkbox If Print Services for Unix is not installed refer to instructions from Microsoft to install this service When you are finished return to this page 5 Click on the OK button 6 Click on the Next button 7 Click on the Finish button 8 Close the Add Remove Programs window Windows Vista i 2 Click on Start Control Panel and double click on Programs and Features Double click on Windows Features In the Turn Windows Features on and off window expand the Print Services menu
137. his setting will not produce a Confirmation Sheet e On This setting will produce a Confirmation Sheet that will provide error information and indication that the job has reached the recipient s e On Errors Only This setting will produce a Confirmation Sheet only when error information is indicated Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 82 Xerox WorkCentre 4260 Series System Administration Guide Enable E mail from the Machine Scan to E mail Scan to e mail settings will set the defaults for the following Email Subject Output Color 2 sided Scanning and Original type I Click on Edit 2 Enter text in the Subject box to define a default subject that will appear in e mails sent from the machine Select the required option for Output Color Select the required scanning option for 2 sided Scanning Select the option that best describes the Original Type of your e mail documents Click on Apply to accept the changes Click on OK Soy or EE Advanced Settings Advanced settings allows you to select options as follows e Lighten Darken allows you to lighten or darken the image to be scanned e Background Suppression prevents reproduction of unwanted shading from the originals e Resolution allows you to choose the resolution setting to be applied to the scan e Quality Fil
138. i e company com The end user can then enter part of an e mail address and hit the com key to append the domain address to his entry See steps in General on page 81 to setup the Smart Key Xerox WorkCentre 4260 Series System Administration Guide 79 7 E mail Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed T Ensure that the machine is fully functioning on the network prior to enabling E mail 2 TCP IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed Ensure that the DNS settings are configured correctly 3 Obtain the address of a functional SMTP Simple Mail Transfer Protocol mail server that accepts inbound mail traffic 4 Create an e mail account which the machine will use as the default From address Test the e mail account by sending an e mail to the machine s account This task should be completed at a mail client on your network that supports SMTP and POP3 Post Office Protocol 3 Enable E mail from the Machine Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch User Interface Touch Service Enablements Touch E mail Touch Enable 10 Touch Save 11 Press the lt Log
139. ill need it later Create a login account for the Xerox machine on the Web Server When a document is scanned the machine logs in using the account sends a POST request along with the scanned file and then logs out The script handles the renaming details of the file transfer a Create a home directory for the machine b Adda bin directory to the home directory c Place an executable script in the bin directory d Write down the complete path to the executable script Create a directory on the Web Server to be used as a Fax Repository location repository a Set the appropriate read write and directory browsing permissions b Write down the Directory path Test the connection a Log in to the machine s directory on the Web Server b Senda POST request and file to the Web Server c Check to see if the file was received at the repository The script can be defined with script_name extension or by path script_name extension At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Fax link Click on the Fax Repository Setup link Click on IP Address or Host Name and enter either the IP Address or the Host Name of the Web Server 98 Xerox WorkCentre 4260 Series System Administration Guide Configure a Server Fax Repository 11 12 13 14 NOTE
140. ing the address of the machine from a command prompt window If you receive a reply the machine may be configured with a duplicate IP Address Unplug the Ethernet cable from the machine and ping the IP Address again If you still receive a reply re connect the Ethernet cable If you do not receive a reply when you ping the machine s IP Address check the network cables at the machine and the computer that you are using to ping the machine Configure the Xerox machine with an Ethernet speed that matches the speed set on your hub or switch Ensure that the Ethernet cable is correctly patched in at the hub switch Try a different Ethernet cable at the machine Check that other machines computers can communicate over the network Xerox WorkCentre 4260 Series System Administration Guide 181 18 Troubleshooting Problem Action Incorrect TCP IP Address In certain situations you may find the machine is configured with an incorrect IP Address or displays a network error There are several possible causes of this L When the machine boots up it discovers that it has been configured with an IP Address that is owned by another machine Solution Configure the machine with a unique IP Address 2 The machine cannot connect to the DHCP or BootP server The machine will use AutoIP to establish an address Solution Check the DHCP or BootP server works correctly Configure the printer with a static IP Addre
141. ion that created it or the Print to File check box was selected in the printer driver The following file formats can be printed from the Job Submission page e PCL 5e e PCL XL e PostScript Level 2 and 3 e TIFFASCII Text PDF e JPEG NOTE ASCII text files from systems other than PCs may not print correctly if hard carriage returns ASCII Control M are not used as line delimiters in the text Large print jobs need adequate space on your hard drive when printing through CentreWare Internet Services 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Print tab 4 In the File area at the bottom of the screen enter the name of the document that you want to print or click the Browse to locate the document on your workstation click on OK 5 Enter the number of Copies required in the Printing area 162 Xerox WorkCentre 4260 Series System Administration Guide Image Settings 6 Select the required Delivery Type in the Delivery area e Immediate Print the document will print as soon as it is sent to the machine e Proof Print if several copies of the document have been selected one copy only will print to allow the reader to check for errors Once validated the remaining copies can be released from the machine s User Interface e Delayed Print specify a time for your document to print e Secure Print you will
142. is the directory where print jobs are stored and is a subdirectory of var spool lpd Add the name of the print queue to the end of the subdirectory path 5 In the Hostname IP of Printer area enter the hostname or IP Address of the Xerox machine Click on OK Click on Exit to close the program To allow access to the printer edit the etc hosts table to list the client system ee oy Edit and create the etc hosts lpd file to list the client system Dynamic Addressing Cloning Information Checklist See Chapter 3 Configure Dynamic Addressing Information Checklist on page 15 Procedure 1 Follow the steps in Chapter 3 Configure Dynamic Addressing Procedure on page 16 until step 38 then return to this page IMPORTANT Click on BOOTP in step 9 2 Follow the steps above in Create the Print Queue Cloning enables you to conveniently copy the settings and scan templates of one machine and transfer them to another machines with the same system software version Groups of settings can be cloned depending on the optional services installed on the machine For example scan settings will be available for cloning only if the Network Scanning optional Xerox WorkCentre 4260 Series System Administration Guide 33 3 Network Installation service is already installed on the source machine It is not possible to install a service through the process of cloning Procedure 1 Verify the Software Ver
143. isable the service so that it does not try to collect new faxes from the fax filing repository This will depend on the particular product but often the relevant service can be stopped Refer to the manufacturer s instructions contained with the fax server software to complete this task 2 Send a test fax from the machine View the location on the server where the fax filing repository was created Verify that a directory with the extension XSM has been created and contains the correct TIFF files one per page of the fax sent If the fax filing repository contains the TIFF files then the machine has successfully completed its task The problem lies with the third party fax server Ensure that the server is configured correctly and the path to the fax filing repository is set Refer to the manufacturer s instructions contained with the fax server software to complete this task Xerox WorkCentre 4260 Series System Administration Guide 177 18 Troubleshooting Embedded Fax Problem Action I cannot use this feature on the machine Ensure that the fax settings are correctly configured 1 COON DM bw Press the lt Log In Out gt button on the machine to enter the Tools pathway Enter the Password of the Administrator s account The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch User Interface Touch Service Enablements
144. ist 23 PrOC AUrE 2122252800 N AREA RE a r edin rdes 23 CR a De Ge es 25 Xerox WorkCentre 4260 Series System Administration Guide iii TABLE OF CONTENTS HP UX Client Version 10 x 25 Information Checker ENNEN ENEE EE 25 He ee TEE 25 Configure E TEE 25 SOIGQUG AN EE 27 Information Checklist 27 Dee IC 27 SC ER 28 Information Checklist 28 Procedure 4444 eee eee eee 28 Linux gl 30 Static ACCESSING een taste io sn ane een tien 30 Dynamic Addressing 31 Linux LPR via Print eet e cas ecw Kas A ec aw ke 31 Static Addressing EE 31 Dynamit ACTES e ed Se RS ONE 32 Linux LPRAJ RS ee a Chiers oies 32 Static Addressing 2 32 Dynamic Addressing 4 2402 33 CIOMING EE EE 33 Procedure gigs see x oo be He SS ee ee es ee i ee oe 34 Verify the Software Version 34 Clone a MOCKING sc cie erst ct ccboecdieacccsud ceebeeg ebbuk teen EOE EEEE EE 34 Install Clone File to another Device 35 dr Print KENE 37 Windows Printing EE 37 LPR A D L LC TEE
145. k on E mail Settings Click on Defaults The Defaults screen allows you to edit E mail configuration options such as e General e Scan to E mail e Advanced Settings e Layout Adjustment e Filing Options e Image Settings General General settings include From Address field options Edit From Field when Authentication is not Required To Field Security Options Auto Send to Self Message Body Signature Confirmation Sheet Read and Delivery Receipts to Sender Smart Address Key 1 and 2 and Forwarding Email Address 1 Click on Edit 2 To change the e mail From Address enter a valid e mail address 3 Optional Step Enter a From Name Xerox WorkCentre 4260 Series System Administration Guide 81 7 E mail 10 11 12 13 14 12 If LDAP is configured select the required option next to the Allow Authenticated Users to Edit From Field when e Address Book LDAP Search Successful Users can edit the From field when the LDAP server finds the User s address e Address Book LDAP Search Failure Users can edit the From field when the LDAP server did not find the User s address e Address Book LDAP Search Not Performed Users can edit the From field when the LDAP server has not been accessed Select an option from the To Field Security Options This setting allows the device to either restrict sending e mails to recipients who are in the addres
146. lable for several minutes Once the machine has rebooted verify that the overwrite operation has completed e View the Confirmation Report under Confirmation Details The Job Information Status ESS Disk parameter should read SUCCESS Xerox WorkCentre 4260 Series System Administration Guide 143 15 Security Scheduled On Demand Image Overwrite 1 Nou E WN 10 11 12 At your Workstation open the web browser enter the TCP IP Address of the machine that you wish to copy the cloned settings to in the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the On Demand Image Overwrite link Click on Scheduled in the directory tree Select either Standard Overwrite or Full Overwrite depending on the overwrite you want to perform Select either Daily Weekly or Monthly from the Frequency drop down menu to specify the frequency for the overwrite If you select Daily overwrites enter the time of the day that you want the overwrite to happen If you select Weekly overwrites select the which day of the week and the time of the day you want the overwrite to happen If you select Monthly overwrites select the day of the month and the time of the day you want the overwrite to happen Click on the Apply button The machine will be taken offline at the day or time specified to perform the overwrite Immediate Image Overwrite Over
147. led Project A and Project B and adds Jane Smith to each account Jane can now record any impressions that she makes at the machine to a particular account At the machine Jane enters her Account ID and selects Project A The number of impressions is recorded specifically to Project A The Administrator can print an XSA Report which lists the numbers of impressions recorded for each User Group and General Account Procedure D AE Os At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Xerox Standard Accounting link Click on the General Accounts link to create a new General Account In the Account ID box enter an ID for the new General Account for example 002 NOTE The General Account can be numeric values up to a maximum of 12 digits General Account IDs must be unique Enter a name for the General Account in the Account Name box for example Xerox general NOTE The General Name can be alphanumeric characters to a maximum of 32 characters The General Account name must be unique Click on the Add Account button The account will appear in the General Accounts list Add Users to the General Account 10 Ti 12 Click on the Manage Accounting link next to the General Account you have just added Click on the checkbox es next to the User s that you want to add Click on the Save Change
148. led at any time If Server Fax is currently enabled and Embedded Fax is then enabled Server Fax will be disabled automatically If Embedded Fax is currently enabled and Server Fax is then enabled Embedded Fax will be disabled automatically Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure that the machine is fully functioning on the network Xerox WorkCentre 4260 Series System Administration Guide 93 9 Server Fax 2 TCP IP and HTTP protocols must be configured on the machine so that the machine web browser can be accessed 3 Install and configure the Xerox Partner Enterprise Fax solution on your network Refer to the manufacturer s documentation contained with the fax solution for instructions to complete this task 4 If the Enterprise Fax solution uses the TCP IP protocol to communicate it is recommended that the server is assigned a static IP Address However dynamic IP Addressing may be used provided DNS settings are fully configured and the DHCP server has been configured with sufficient lease time so that the normal maintenance and service down times of the Fax Server does not result in a change in IP Address Insert the Feature Enablement Key 1 Insert the Feature Enablement Key in the slot on the left side of the machine 2 Follow the instructions included with the Feature Enablement Ke
149. lenaming 4 Click on the Protocol that the Server will use for storing scanned images from the machine 5 Enter the Server Location details where scanned images from the machine will be stored 6 Click on the Apply button to accept the changes The alternate Network Scanning destination will now appear in the Alternate File Destinations list When you create a new template or edit the default template you will have the option to add the new destination just created Once you have setup a new destination you can add it to your Default Template by clicking Add in the File section Nou E WN At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Network Scanning link Click on the Custom Filenaming link To allow users to modify the file name at the machine select the Allow users to change the file name checkbox Auto Using this option you can create a standard name for network scanning jobs This data becomes the default document name for the Default Template and any new templates created via CentreWare Internet Services If the Name field is empty then the value set in the Default Template will be used as the default document name Advanced Using this option you can enter more specific data formats and types such as e Date o Day of Month
150. lete the form Enter sh to run the Bourne shell Enter the command lpadmin p queuename s hostname Ip to modify the remote queuename 9 Enter Exit to exit the Bourne shell 10 Enter Exit to exit Super User mode Xerox WorkCentre 4260 Series System Administration Guide 27 3 Network Installation 11 Test the queue created by entering the command lp d queuename etc hosts 12 Verify that the job prints at the machine tty Method 1 Enter su to access Super User mode 2 Enter sh to run the Bourne shell Define the machine as a BSD style printer by entering the command lpsystem t bsd hostname Where hostname is the machine hostname from the etc hosts file 4 Create the queue by entering the command lpadmin p queuename s hostname T unknown I any Where queuename is the name of the queue being created Enter Exit to exit the Bourne shell Enter Exit to exit Super User mode Test the queue created by entering the command lp d queuename etc hosts 8 Verify that the job prints at the machine sco SCO UNIX workstations require specific installation steps to communicate with the machine The machines are BSD style UNIX printers whereas SCO is a System V style UNIX Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed Existing operational network utilising the TCP IP protocol Ensure that the ma
151. lick on Printers and Faxes NOTE Click on Printers and Faxes for Windows XP If you cannot see this option in the Start menu then click on Start followed by Control Panel first Right click on the printer icon for your Xerox WorkCentre 4260 model Click on Properties Click on Configuration Click on Accounting Click on Xerox Standard Accounting from the Accounting System menu Select one of the following options a Prompt for Every Job Users will be prompted to enter their details every time they submit a job Options under this setting include 1 Save Accounting Codes allows the inputted codes to be saved as the default Accounting Codes Xerox WorkCentre 4260 Series System Administration Guide 119 13 Xerox Standard Accounting Mac OS 8 9 10 2 Mask User ID and Mask Account ID checkboxes allow asterisks to be shown when IDs are entered b Use Default Accounting Codes Setup the default settings for Account Type and Account ID if applicable Click on OK Click on Apply to save changes Click on OK to exit When you use the printer driver to print a document you will be asked to enter your User ID nm E NN gt 10 11 12 13 Open a document to print and click on File and then Print Click on the Xerox printer From the Copies and Pages menu click on Accounting Click on Xerox Standard Accounting from the Accounting System men
152. ls ethernet can be switched automatically according to the applied ethernet transmission protocol Finisher Connection Port This port is used to allow the finisher to be connected to the machine Initial Connection Follow these steps to physically connect your machine to the network 1 Connect the Power Cable Ensure that the machine is connected to a suitable power supply and that the power cord is fully plugged into the electrical outlet Xerox WorkCentre 4260 Series System Administration Guide 7 2 Machine Connection 2 Connect the Ethernet Cable Connect a 10 100 BaseT Ethernet cable to the Ethernet port on the left side of the machine and the other end of the cable to your network port 3 Power on the machine The Power On button is located on the left side of the machine to the left as you face the machine 4 Complete the Steps shown by the Installation Wizard If this is the first time the machine has been powered on the Installation Wizard will run Administrator Access The lt Log In Out gt button provides access to the Administrator Tools area Administrator access is required to change settings such as network information on the device 1 Press the lt Log In Out gt button on the Control Panel 2 Enter the Administrator s Password The default is 1111 3 Touch Enter 4 Press the lt Machine Status gt button 5 Touch the Tools tab Configure Ethernet Settings The Ethernet interfa
153. machine The default passwords should be used unless the passwords have been changed on client computers Reset to default Password Click this button to reset your password to the default Advanced Displays a page that contains the Add UDP IPv4 Add UDP IPv6 Address Add IPX Address and Delete buttons Add UDP IPv4 Address This button displays the SNMP Configuration IPv4 page which allows you to set the following settings IP Trap Destination Address e IP Address Enter the IPv4 address of the SNMP agent that you are setting up to receive traps e UDP Port Number Enter the UDP port number of the SNMP agent e SNMP Version Select the SNMP version of the SNMP agent Traps e TRAP Community Name Enter the trap community name of the SNMP agent e Trap to be Received Select the types of traps to receive from the SNMP agent Add UDP IPv6 Address This button displays the SNMP Configuration IPv6 page which allows you to set the following settings IP Trap Destination Address e IP Address Enter the IPv6 address of the SNMP agent that you are setting up to receive traps e UDP Port Number Enter the UDP port number of the SNMP agent e SNMP Version Select the SNMP version of the SNMP agent Traps e TRAP Community Name Enter the trap community name of the SNMP agent e Trap to be Received Select the types of traps to receive from the SNMP agent Add IPX Address This but
154. machine and fully functional This is required to access CentreWare Internet Services The Internet Services function is accessed through the embedded HTTP server on the machine Ensure that no one is currently using the machine Procedure 1 woy UT e EW IN 10 Ti 12 13 14 At your Workstation open the web browser enter the TCP IP Address of the machine that you wish to copy the cloned settings to in the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the On Demand Image Overwrite link Click on Manual to perform an overwrite now Click on Start under Standard Overwrite or Full Overwrite depending on the overwrite you want to perform Click on OK If prompted enter the Administrator s User ID admin and Password 1111 and click on Login The On Demand Image Overwrite screen will appear The machine will be taken offline and will be unable to receive any incoming jobs The Image Overwrite will proceed to overwrite all image data on the hard disk If Embedded Fax is installed all Embedded Fax compact flash data will also be overwritten Following completion of the overwrite the On Demand Image Overwrite Completion screen appears Click on the Close button The Disk Overwrite Confirmation Report will print This details the status and time of the overwrite The Network Controller will then reboot and network functionality will be unavai
155. ministrator is already authenticated as an administrator the machine will reboot The web browser will not be able to connect to the machine via the Web UI until the network controller has reset 2 If the System Administrator is not already authenticated the Administration Authentication screen will appear so authentication can be performed Once this has successfully occurred the Administration Authentication screen will close and the machine will reboot The web browser will not be able to connect to the machine via the CWIS until the Network Controller has been reset The General page allows you to view the Name Location IP Address and Status of the machine 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar 2 Press Enter 3 Click on the Status tab 4 Click on the General link Rebooting the machine Alerts It is possible to reboot the machine from CentreWare Internet Services by clicking on Reboot Machine The Network Controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time The Alerts page allows you to view all current alert messages Each alert will specify what the problem is and a solution to the problem 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Status tab 4 Click on the Alerts link The followin
156. mote Printer Plotter Enter the following information into the Add Remote Printer Plotter form a Printer Name printer name Where printer name is the name of the queue being created b Remote System Name hostname Where hostname is the machine hostname from the etc hosts file c Click on Remote Printer is on a BSD System d Click on OK to complete the form Click on Yes at the Configure HP UX Printers Subpanel screen This screen may be obscured by the Add Remote Printer Plotter form Click on File Exit Click on File Exit Sam Enter Exit to exit Super User mode Test the queue created by entering the command lp d queuename etc hosts Verify that the job prints at the machine tty Method 1 2 3 4 O OOP ES ONE al Enter su to access Super User mode Enter sh to run the Bourne shell Enter lpshut to stop the print service Create the print queue by typing on the same command line lpadmin pqueuename gt v dev null mrmodel ocmrcmodel osmrsmodel ob3 orc ormhostname orplp Where queuename is the name of the queue being created and hostname is the machine hostname Enter lpsched to start the print service Enter enable queuename to enable the queue to print to the machine Enter accept queuename to the queue accepting jobs from the HP UX workstation Enter Exit to exit the Bourne shell Enter Exit to exit Super User mode Test the queue created by entering t
157. n Guide Configure Network Accounting Configure Network Accounting oN A um E ww NN Ti 12 13 14 TS 16 TZ 18 19 20 2i Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Accounting Touch Accounting Enablement Touch Authentication Mode Touch On underneath the Network Accounting option Touch Save Touch Network Accounting Setup Touch Network Accounting Authentication Touch Enabled to enable authentication or Disabled to disable authentication e Enabled Users will be required to enter a valid an Account ID for any job The Account ID are alphanumeric strings between 1 and 32 characters in length specified in the third party accounting application e Disabled Allows the machine to accept both valid and invalid User and Account IDs This options is useful if conducting an analysis for the resources used on a particular machine before Authentication controls are instituted Users will still be required to enter at least one character into the User and Account ID fields Touch Save to retain the settings NOTE If you want to set up a default value for the User ID and or Account ID follow these steps Otherwise proceed to Verify that Network Accounting is Enabled on page 114 Touch Network Accounting validation se
158. n the Image Settings link Select the required option for TIFF Color Compression The default is TIFF Specification Supplement 2 New JPEG NOTE Some applications cannot read the default TIFF output If this functionality is required click on LZW LZW is a lossless general purpose compression used for colour and greyscale TIFF images LZW creates a larger file size than the other two options that use JPEG compression Xerox WorkCentre 4260 Series System Administration Guide 163 16 CentreWare Internet Services CWIS Portable Document Format PDF Settings L 8 10 TL Click on Optimized for Fast Web Viewing if you want to create linearized PDF files Linearized files allow single pages of a PDF file to be displayed in a web browser before the entire file is downloaded This function is recommended if your users create large PDFs which are designed to be delivered to web browsers over the Internet Large PDF files include those with several pages or contain lots of text and graphics You can also select Optimized for Fast web viewing if users scan to a document management system This option will reduce the time users have to wait to view PDF files downloaded from the document management system Click on the Apply button to save your changes Click on OK If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Job Management The Job Management page allows
159. n the Protocols link Click on the HTTP link The Keep Alive Timeout setting determines how long the machine s Internet Services pages will wait for a response from a connected user before terminating the connection Enter the required number of seconds 1 60 in the Keep Alive Timeout entry box SS ov en oN NOTE Generally longer amounts of time that a user is connected will tend to slow down and tie up connections Keep Alive Timeout controls the number of seconds that connections remain open from the HTTP server side without any requests from the client reaching the server 8 The Maximum Connections setting is the maximum number of simultaneous connections that can occur at any given moment to Internet Services Enter a number from 8 32 to indicate the maximum number of clients that can be connected for example with open sockets to the HTTP server in the Maximum Connections entry box 9 Change the HTTP Port Number if required The default is 80 10 Select the Require SSL option as the HTTP Security Mode NOTE The machine must have a Machine Digital Certificate configured to enable Secure HTTP see Machine Digital Certificate Management amp Trusted Certificate Authorities in the Security chapter on page 150 11 Click on the Apply button to accept the changes 12 Click on the OK button when the confirmation message box appears 10 Xerox WorkCentre 4260 Series System Administration Guide Ce
160. name2 firstname lastname company2 com 01234 1234568 name3 firstname lastname company3 com 01234 1234569 4 The order in which entries are displayed in the Local Address Book at the machine will depend on how the entries are sorted in the CSV file 5 Save the file as a CSV file NOTE It is recommended that you keep a copy of the CSV file once it is created 6 At your Workstation open the web browser enter the TCP IP Address of the machine in the address bar 7 Press Enter 8 Click on the Properties tab 9 Click on the Services link 10 Click on the E mail Settings link 11 Click on the Local Address Book link 12 Click on Import from File and browse to the location of your Address Book File CSV 13 Highlight your CSV file and click on Open in the Choose File window 88 Xerox WorkCentre 4260 Series System Administration Guide Create a Local Address Book 14 Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login NOTE If an address book is already established you may be warned that duplicate entries exist and the new entries will be ignored Add a New Address 1 Click on the Add New button 2 Enter the name of the e mail recipient 3 Enter the e mail address of the e mail recipient 4 Enter the phone number of the recipient 5 Click the Apply button Export Local Address Book to File Click on the
161. navailable over the network for several minutes Clone Settings to another machine d D Jm Hm Ww NN At your Workstation open your web browser enter the TCP IP Address of the machine that you wish to restore or clone the settings to in the address bar Press Enter Click on the Properties tab Click on the General Setup link Click on the Cloning link In the Install Clone File area click on Browse Browse to the cloning dlm file that you saved when you cloned the machine Click on the Install button Click on the OK button to install the file The machine will be unavailable over the network for several minutes 126 Xerox WorkCentre 4260 Series System Administration Guide Optional Step Backup and Clone Settings to Another Machine 11 The XSA settings and data will be restored as they were when the back up file was created If you are cloning another machine you may want to change delete or reset the XSA accounts as appropriate for the new machine Xerox WorkCentre 4260 Series System Administration Guide 127 13 Xerox Standard Accounting 128 Xerox WorkCentre 4260 Series System Administration Guide 14 SMART ESOLUTIONS This chapter explains how to set up the SMart eSolutions of the machine This is the procedure to follow to install and setup this feature 1 Overview on page 129 2 Information Checklist on page 129 3 Setup Meter Assistant on page 130 4 Setup Sup
162. need to enter a 4 10 digit number which you will use at the machine s User Interface to release the document for printing 7 Select the required Printing options for Copies Collate Orientation Stapling and 2 sided printing Select the required Paper options for Size Type and Color If Network Accounting is installed then enter your Account and User ID for accounting purposes The Accounting fields are only visible if accounting is enabled on your machine NOTE Printing options are only valid for jobs that do not already contain different settings already 8 When finished with your selections click the Submit Job button to send your document to the printer Wait for the Job Submission confirmation window to appear before exiting or navigating to a different screen this prevents your print job being deleted 9 Retrieve the printed document s from the machine Image Settings The Image Settings screen allows you to set preferences for compression The options selected in the Image Settings screen impact the transmission time and size of documents that are created when the E mail features are used at the machine The settings also impact the job processing time of images scanned with the Network Scanning feature 1 Au E w HM At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the General Setup link Click o
163. nerated by this machine A trap is a notification of an event Click on the Enable checkbox to enable Authentication Failure Generic Traps When the Authentication Failure Generic Traps is enabled the machine will generate a trap for every SNMP request that is received by the machine which contains an invalid community name Click on the Apply button to accept changes Cancel to return the settings to their previous values and return to the SNMP Properties screen or Undo to return the settings to their default values but remain in the Community Names screen Trap Destination Addresses You can specify Trap Destination Addresses 13 14 15 16 Li In the Trap Destination Addresses area click Add IP Address Enter the IP Address and UDP Port Number in the IP Trap Destination Address area In the Traps area enter the name in the TRAP Community Name box Select the Traps to be received The Traps are e Printer Traps e Cold Start Generic Traps e Warm Start Generic Traps e Authentic Failure Generic Traps NOTE When Authentication Failure Generic Trap is enabled the machine will generate a trap for every SNMP request that is received by the machine which contains an invalid community name Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 154 Xerox WorkCentre 4260 Series System Administrati
164. nstallation steps to communicate with the machine The machine is a BSD style UNIX printer whereas HP UX is a System V style UNIX IMPORTANT All UNIX commands are case sensitive so enter the commands exactly as they are written Information Checklist Before starting the installation procedure please ensure that the following items are available and or the tasks have been performed Existing operational network utilising the TCP IP protocol Ensure that the machine is connected to the network Static IP Address for the machine Subnet Mask Address for the machine Gateway Address for the machine Au E WN gt Host Name for the machine Procedure 1 Follow the steps in Chapter 3 Configure Static Addressing using the Machine on page 13 until step 38 then return to this page Configure the Client 1 Add the machine Host Name to the etc hosts file on the HP UX workstation 2 Ensure that you can ping the machine from the HP UX workstation 3 Use either the GUI method or the tty methods as detailed below GUI Method 1 Open a Command window from the Desktop 2 Enter su to access Super User mode 3 Enter sam to start the System Administrator Manager SAM Xerox WorkCentre 4260 Series System Administration Guide 25 3 Network Installation o ND um E 10 TI 12 13 14 Click on the Printers and Plotters icon Click on lp spooler Click on Printers and Plotters Click on Actions Add Re
165. nt all pages only odd pages or only even pages Reverse the page order e Color Sync Specify colour conversion and quartz filters e Cover Page Printed before or after the job or no Cover Page e Error Handling Standard or detailed report e Paper Feed Specify which trays are used for which pages e Accounting If you have an Accounting feature such as Xerox Standard Accounting or Network Accounting installed you can enable Accounting in the driver For further information refer to the relevant Accounting feature in the System Administration CD1 e Xerox Features Job type e g saved job or fax 2 sided output destination Asummary of settings is shown under Summary When you have set the options you require select File and Save As and enter a name for the Preset You may save multiple Presets with differing combinations of settings For detailed information on the printer driver options please refer to the CentreWare Printer Drivers Guide for Macintosh located on the CentreWare Print and Fax Drivers CD delivered with your device UNIX Unix printer drivers are located on the CentreWare Print and Fax Drivers CD delivered with your device Refer to the documentation contained on the CD for further instructions 56 Xerox WorkCentre 4260 Series System Administration Guide Print Driver Options Enable Disable the Banner Sheet Print Driver Options Enable Disable the Banner Sheet From the Print Driver
166. ntreWare Internet Services Change the Administrator Password It is recommended that you change the default administrator password to a more secure password so this Xerox device is not compromised To change the admin password 1 St ee IS At your Workstation open your web browser and enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Maintenance link Click on the Admin Password link If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Enter a new password in the New Admin Password area IMPORTANT Do not forget the password or you could be completely locked out of the system requiring a Service call Click on Apply Click on the OK button when the confirmation message box appears Xerox WorkCentre 4260 Series System Administration Guide 11 2 Machine Connection 12 Xerox WorkCentre 4260 Series System Administration Guide 3 NETWORK INSTALLATION TCP IP This chapter explains how to setup the machine to operate in the following environments e TCP IP on page 13 e AppleTalk on page 22 H Netware on page 23 These instructions show you how to configure the following via CentreWare Internet Services e TCP IP v4 and v6 e Domain Name e DNS Zero Configuration Networking The device supports TCP IP versions 4 and 6 IPv6 can be used instead of or in addition to IPv
167. nual upgrade using Print File Submission 1 Manual Upgrade using CentreWare Internet Services If your machine is connected to the network it is possible to upgrade the software through CentreWare Internet Services The machine will need to be configured for TCP IP and HTTP Determining whether your machine has a network connection 1 2 3 4 Press the lt Machine Status gt button on the Control Panel Touch Information Pages Touch System Configuration Touch Print For more instruction refer to Manual upgrade using CentreWare Internet Services on page 168 Xerox WorkCentre 4260 Series System Administration Guide 167 17 Software Upgrade 2 Manual Upgrade using a USB flash drive If your machine does not have a network connection it is possible to upgrade the software by connecting a USB flash drive to the USB port at the front or on the side of the machine for more instructions refer to Manual upgrade using a USB flash drive on page 169 3 Manual Upgrade using Print File Submission An upgrade file may be submitted as a print ready file to a printer port example Port 9100 The machine interpreter will identify the file as containing a firmware upgrade and start the upgrade process All printing protocols supported by the machine support Print File Submission upgrades Manual upgrade using CentreWare Internet Services NOTE This procedure will delete any current jobs in the machine print queue and pre
168. number in the Phone Number field Click on Apply to add the new User Oo Sr 2 en 0 You can export the list of User accounts to your computer and then open and make changes to the file in an application that supports comma separated values CSV files for example Microsoft Excel a Click on the Export to File button within the User Accounts area b Select a location on your computer where you want to save the list It is recommended that you save the user account list in case of a problem with the machine c Open the csv file to edit the list of user accounts Up to 5000 user accounts can be created 11 To upload the amended list back to the machine a Click on the Import from File button within the User Accounts area b Browse to the location of the list and click on Apply The list will populate the User Accounts area 12 Follow the steps below Verify that Local Authentication is enabled at the machine 13 Select a feature tab such as Network Scanning or E mail NOTE It may be necessary to press the lt Services Home gt button first 14 Enter a local user account and password 15 Touch Enter The optional feature should become accessible 802 1X Authentication This is the procedure to follow to install and setup 802 1X Authentication Overview on page 138 2 Information Checklist on page 139 3 Enable 802 1X on page 139 Overview The Xerox machine supports IEEE 802 1
169. o the Xerox Communication Server Usage Counters The Usage Counters page shows you the number of impressions produced and images sent by the machine i Active Jobs NOU PWN At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on Properties tab Click on the General Setup link Click on the Billing amp Counters link Click on the Usage Counters link Click on the Refresh button to view the current usage in the Usage Counters area The Active Jobs page displays information about the active job list on the machine Xerox WorkCentre 4260 Series System Administration Guide 161 16 CentreWare Internet Services CWIS 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar 2 Press Enter Click on the Jobs tab 4 Click on the Refresh button to update the information in the table The following information is shown e Job Name The title of the print job e Owner The person submitting the job e Status The current status of the job e Type Displays whether the job is print scan or fax e Copy Count Displays the number of copies requested for the job Print Print ready documents can be quickly and easily submitted for printing using the Job Submission page A print ready document is a file that has been formatted and saved for printing from the applicat
170. ol that is similar to LPR printing Also known as a direct TCP IP connection or sockets interface it sends information directly to the machine and does not require a Line Printer Daemon LPD The advantages are that connections stay open for multiple print files and spooling is not needed therefore printing is faster and more reliable than LPD printing Raw TCP IP printing is contained in Windows 2000 and other third party applications and operating systems Raw TCP IP Printing is enabled by default for port 9100 Information Checklist See Chapter 3 Configure Static Addressing using the Machine Information Checklist on page 13 How to Configure Port 9100 1 At your workstation open the Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Select Raw TCP IP Printing in the directory tree Click the Enabled checkbox to enable the Protocol Enter the required port number 1 65535 ON OM FWD Click on Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you restart the machine 10 Click on the Status tab 11 Click on the Reboot Machine button and click on OK to reboot machine The network controller takes approximately 60 seconds to reboot and network connectivity will be unavailable during thi
171. omain Controller This is done because the SMB broadcast cannot get through a router unless the router is configured to allow it Entering the IP address or Host Name will allow the authentication request through the router Enter your Backup Domain information in the Additional Information area Select the Always prompt for logoff after each Scan job option in the Logoff Reminder area if you want to enable this feature Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Follow the steps in Verify that LDAP Authentication is enabled at the machine on page 137 to check that you have setup authentication correctly Configure Network Authentication SMB Windows ADS de oN DU E nh 10 11 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the Authentication link Click on the Authentication link Click on Require Network Authentication To allow guests to access the machine select the Allow Guest Access option and enter the required Passcode for the guest account NOTE You cannot leave the Passcode blank Select the SMB Windows ADS option as the Authentication Type Click on OK Enter your Default Domain information in the Required Information area
172. ommunity Name e TRAP Community Name Enter the trap notification community name System Administrator s Login ID H System Administrator s Login ID Enter the ID of the System Administrator Enable SNMP v3 Protocol Allows you to enable or disable the SNMP v3 protocol Edit SNMP v3 Properties Displays the page which allows you to set the following SNMP v3 properties This button is active only when the Secure HTTP SSL feature is enabled Administrator Account e Account Enabled Select to enable the System Administrator s account e User Name Displays the user name of the System Administrator Authentication Password minimum 8 characters Enter the authentication password using 8 to 32 characters e Confirm Authentication Password Re enter the authentication password for verification 20 Xerox WorkCentre 4260 Series System Administration Guide TCP IP Privacy Password minimum 8 characters Enter the privacy password using 8 to 32 characters Confirm Privacy Password Re enter the privacy password for verification Print Drivers Remote Clients Account Account Enabled Select to enable the print drivers remote clients account This account allows client computers and drivers a limited access to the features on the machine If the machine does not have SNMP v1 v2c enabled and does not have this account enabled SNMP clients will not be able to communicate with the
173. on Guide SNMPv3 SNMPv3 SNMPv3 can be enabled to create an encrypted channel for secure machine management At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Click on the SNMPv3 link Click the Enable checkbox Enter the Username Enter the Authentication Password Select the Algorithm type Enter the Privacy Password Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Xerox WorkCentre 4260 Series System Administration Guide 155 15 Security 156 Xerox WorkCentre 4260 Series System Administration Guide 16 CENTREWARE INTERNET SERVICES CWIS This chapter explains how to enable and use the CentreWare Internet Services CWIS feature of the machine The following information is provided The following areas are covered Overview on page 157 Information Checklist on page 157 Enable HTTP on the Machine on page 158 Access CWIS on page 158 General on page 159 Alerts on page 159 Trays on page 160 SN ooy Ur Sr YY Consumables on page 160 9 Billing and Counters on page 161 10 Active Jobs on page 161 11 Print on page 162 12 Image Settings on page 163 13 Job Management on page 164 14 Alert Notification on page 165 1
174. one or more e mail recipients This is the procedure to follow to install and setup this feature Overview on page 79 Information Checklist on page 80 Enable E mail from the Machine on page 80 Configure SMTP on page 80 Configure the Feature on page 81 oy Se oS Nr Je Optional Step Setup Address Books on page 84 Overview The E mail feature enables a User to scan paper documents into an electronic format and send those documents to one or more e mail recipients Authetication Service Access Control can be enabled on the machine to prevent unauthorised access to the network options If Authentication is enabled a user will be prompted to enter user account details before they can access the E mail feature Authentication prevents a user from sending an anonymous e mail from the device E mail Addressing Recipient addresses can be added using any one of the three methods listed below 1 Enter a recipient address manually at the email keyboard screen i e name company com 2 Lookup a recipient address using LDAP Lightweight Directory Access Protocol and or perform a lookup using the Local Address book LDAP provides access to the global or corporate address book See LDAP Configuration and Address Books on page 85 3 Enter a recipient using the com key Smart Key The Smart Key can be programmed to enter full e mail address i e name company com or the Smart Key can be programmed to append a domain address
175. onebook User Preferences If you want to be notified when you add duplicate recipients to the phonebook 39 Select the Prompt When Adding Duplicate Recipients option 40 If you want to be notified when you delete a recipient from the phonebook select the Prompt When Removing a Recipient option 41 If you want to always use the Current Recipient List click on the Always Use Current Recipient List checkbox 42 If you want to use the current Cover Sheet notes click on the Always Use Current Cover Sheet Notes 43 Click on OK when you have finished making your selections 44 Click on OK to close the Fax window Xerox WorkCentre 4260 Series System Administration Guide 109 11 LAN Fax 45 Click on OK on the Paper Output tab to send your fax The document will fax with the specified settings 46 Check that the recipient received the fax 110 Xerox WorkCentre 4260 Series System Administration Guide 12 NETWORK ACCOUNTING This chapter explains how to set up the Network Accounting service of the machine This is the procedure to follow to install and setup this service Overview on page 111 Information Checklist on page 111 Insert the Feature Enablement Key on page 112 Configure Network Accounting on page 113 OY Ge iN e Test Network Accounting on page 115 Overview Network Accounting provides the ability to manage usage of the machine with detailed cost analysis capabilities Print S
176. ook 107 add recipient 107 cover sheet 108 use LAN 106 Fax Destinations 69 Fax Images Send 122 Fax Options 108 FDI 7 132 Feature Enablement Key 7 111 112 card reader 7 File Transfer Protocol 60 95 Filing Options 83 Finisher Connection Port 7 Forced 4800 bps 108 Foreign Device Interface 7 132 Forward to E mail 103 Forward to Fax 102 FTP 60 95 Full Overwrite 141 Further Information 71 78 G G3 108 General 81 99 159 General Account 123 124 add users 124 General Device Alerts 165 Group Account 120 add users 121 Group Address Book create 90 test 90 Guest Access 132 GUI method 27 29 H Held Job Time Out 186 HP UX Client Version 10 x 25 HTTP 7 60 63 95 97 153 enable SSL 153 HTTPS 60 63 95 97 HyperText Transport Protocol 60 95 HyperText Transport Protocol over Secure Socket Layer 60 95 I Identify PC or User 150 IIO Status 150 Image Options 51 Image Overwrite immediate 144 enable 145 overview 144 view status 145 on demand 140 overview 140 use at the machine 141 use over the network 142 Image overwrite immediate error 145 Image Overwrite Security 140 overview 140 Image Settings 163 Xerox WorkCentre 4260 Series System Administration Guide INDEX portable document format PDF 164 Immediate Overwrite Error 145 Incomplete Scan 186 Install clone file 35 print driver for Apple Talk Windows 45 print driver for IIP Windows 41 print driver for RAW TCP IP Port 9100 Win
177. ost Configuration Protocol DHCP is enabled on the machine by default If the machine is connected to the network the TCP IP information will be configured when the machine is powered on and no further configuration is required UF Print a Configuration Report to verify that the information was assigned correctly Installation via BOOTP or DHCP Ensure your machine is connected to the network with Ethernet cabling Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch Connectivity and Network Setup Touch Advanced Touch Network Setting 9 Touch Network Setup 10 Touch TCP IP Options 11 Touch TCP IP Settings 12 Touch Dynamic Addressing By default DHCP is selected 13 Select the required Dynamic Addressing method e BOOTP e DHCP 14 Touch Save 15 Touch Close 16 Touch TCP IP Line Printer 17 Touch Enable 18 If you wish to change the LPR port for your printer touch Port Number and enter the desired port number at the keypad D NOU E WM gt NOTE While you can change the port number at which your machine will accept LPR print jobs it is recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port 515 19 Touch Save 20 Touch HTTP 21 Touch En
178. ot scan on the machine If a Scan to File Confirmation Report is produced check the details Print a System Configuration Report to check that Network Scanning is configured correctly Ensure that the scan filing location User account and password are correctly configured on the machine Ensure that the User account has Read and Write access to the scan filing location At a workstation on your network login to the scan filing location with the User account and copy a file into the location If you cannot do this the Xerox machine will not be able to scan to this location 172 Xerox WorkCentre 4260 Series System Administration Guide Network Scanning Problem Action I cannot scan to an FTP site If you are using FTP to file scanned images follow these instructions to check that the service is configured correctly ili Open a command prompt window from your Workstation a Click on Start b Click on Run c Enter cmd d Click on the OK button In the Command Prompt window enter ftp then enter a space then enter the IP Address of your FTP Server For example C gt ftp 192 221 13 4 where the IP Address of your FTP server is 192 221 13 4 Press Enter on your keyboard At the User prompt enter the username for the account you created for the machine scanner For example User lt 192 221 13 4 lt none gt gt xerox where the Username is xerox At the
179. over Sheet Image menu and click on Options e Click on Print in Background to print the graphic behind any text on the cover sheet e Click on Print in Foreground to print the graphic at the front of your cover sheet or click on Blend to print a faint image of the graphic Click on the required Cover Sheet Paper Size Click on OK Click on the Options tab Click on the required option from the Confirmation Sheet drop down menu Click on the required speed from the Send Speed drop down menu e G3 14 4 Kbps Selects the transmission rate based on the maximum capabilities of the receiving fax machine Initial transmission speed will be 14 400 Bits Per Second bps This rate minimises transmission errors by using Error Correction Mode ECM e Super G3 33 6 Kbps This is the fastest transmission rate and is the default setting This rate minimises transmission errors by using Error Correction Mode ECM Initial transmission speed will be 33 600 Bits Per Second bps e Forced 4800 bps Used in areas of low quality communication when experiencing telephone noise or when fax connections are susceptible to errors 4800 bps is a slower transmission rate but is less susceptible to errors In some regional areas the use of 4800 bps is restricted 108 Xerox WorkCentre 4260 Series System Administration Guide Use the Feature 33 Click on the required resolution from the Fax Resolution drop down menu 3
180. ox Standard Accounting Login User ID screen will show Enter your XSA User ID 3 Touch Enter 4 The Validation in Progress screen will display If you are a member of more than one group touch Login to a General Account or Login to a Group Account and select the required account Touch Enter When the User is logged in the Services screen will show The User can now select the feature that they want to use 8 To log out or to log in to another group or General Account touch Username in the top right of the touch screen g Press the lt Log In Out gt button 10 Touch Confirm to exit the Tools Pathway Optional Step Create a General Account Overview The XSA feature allows Administrators to create both Group and General Accounts Users must be a member of at least one Group Account which is set as their default group However the creation of General Accounts is optional General Accounts can be created to identify a subset of a group or project that a User is involved in NOTE When General Accounts are used all jobs go against that General Accounts and not the User Accounts Xerox WorkCentre 4260 Series System Administration Guide 123 13 Xerox Standard Accounting Account Example In the example below the Administrator creates a User called Jane Smith and makes her a member of the default Group Account called Finance Department The Administrator creates two General Accounts cal
181. page 68 Further Information Validation Servers The Validation Servers link within Internet Services enables you to configure a Validation Server that will verify metadata NOTE Metadata is additional information that can be entered when a User scans their documents at the machine for example Invoice number or Client name The Administrator creates metadata entries when they configure Document Management Fields within a Network Scanning template The Validation Server feature provides a way to reduce inconsistencies or inaccuracies in the data entered by a User Xerox WorkCentre 4260 Series System Administration Guide 71 5 Network Scanning When the User enters metadata and presses the lt Start gt button the machine will send the metadata to the Validation Server The Validation Server checks the data against the criteria that have been set up on the Validation Server The Validation Server either accepts the data as valid or returns an error message which is displayed on the machine If the Validation Server returns a successful validation response then the job will proceed If the metadata in the template or the metadata entered at the local UI is invalid then the job will be cancelled and will not be transferred to the network Information Checklist Procedure Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure tha
182. path and filename entry box enter the path to the script starting at the root Enter the path to your specific folder in the Document Path entry box For example enter wc scans in the Document Path entry box Enter the User Account and Password in the Login Name and Password boxes NOTE The supplied Username must have permission to access the Scan folder Enter the Password again in the Retype password entry box Select the Select to save new password checkbox Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Continue to Optional Step Configure General Settings on page 67 File Destinations Setup You can setup one Default filing destination and up to 3 possible Alternate filing destinations in the File Repository Setup screen This feature can be used to add alternate Network Scanning locations which can then be selected when a template is created from the machine s web pages If you have only setup 1 filing destination go to the next section To Add a File Destination 1 Click on the File Repository Setup link 2 Click on the Add button within the Alternate File Destinations section 3 Optional Step Enter a name to describe the Filing Destination in the Friendly Name entry box Xerox WorkCentre 4260 Series System Administration Guide 65 5 Network Scanning Configure Custom Fi
183. plies Assistant on page 130 Overview SMart eSolutions provide a setup page to guide you through the steps required to configure the machine for automatic meter readings SMart eSolutions allows the machine to automatically send data to Xerox This data is used for billing MeterAssistant and toner replenishment SuppliesAssistant There are two ways to register a machine for SMart eSolutions e SMart eSolutions Windows Client e CentreWare Web For a full description of SMart eSolutions and to download the applications SMart eSolutions Windows Client or CentreWare Web refer to www xerox com smartesolutions NOTE SMart eSolutions is not available in all countries Refer to your Xerox Representative for further information Information Checklist Before registering machines for Meter Assistant please ensure that the following items are available and or the tasks have been performed le Register for an account on www xerox com smartesolutions the machines that you wish to register for Automatic Meter Readings 2 Ensure that all machines to be used with SMart eSolutions are fully functioning on the network 3 To configure SMart eSolutions via the SMart eSolutions or CentreWare Web installations SNMP must be enabled on the machine s Xerox WorkCentre 4260 Series System Administration Guide 129 14 SMart eSolutions 4 If you want to use SMart eSolutions Windows Client or CentreWare Web visit www xerox com smarte
184. r LDAP Server The machine may also need a login name and password if the LDAP server is not configured to allow NULL names and passwords Xerox WorkCentre 4260 Series System Administration Guide 85 8 LDAP Configuration and Address Books 3 Use an LDAP client to validate your settings before inputting them into the Internet Services menus LDAP clients include Microsoft Outlook Express Microsoft Outlook and Lotus Notes and other e mail clients 4 To use host names DNS must be configured on the machine LDAP Configuration General Settings 1 ON ON E U 3 E 12 13 14 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Connectivity link Click on the Protocols link Select the LDAP Directory from the directory tree Under the Server Information area select either IP Address or Host Name Enter the IP Address and Port or the Host Name and Port of the LDAP Server Enter details of an alternate LDAP server if required in the Backup IP Address and Port area Enter the required information in the LDAP Access area e Search Directory Root allows you to limit the LDAP search by entering the location on the server where the LDAP information is stored e Login Credentials to Access LDAP Server Select either System or Authenticated User to access the LDAP server
185. r Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Support tab Click on the Edit Settings button Enter the contact details in the entry fields Click on the Apply button to accept the settings Click on OK If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 166 Xerox WorkCentre 4260 Series System Administration Guide 17 SOFTWARE UPGRADE Overview The Software Upgrade feature allows the customer to upgrade the machine software as requested by a Xerox Customer Support Centre Representative without needing a Customer Service Representative to be present When should I upgrade the software Xerox is continually seeking to improve its products and a software revision may become available to improve functionality on the machine Your Customer Support Centre Representative will instruct you to upgrade your machine when it is necessary How do I upgrade the software IMPORTANT Any jobs in the queue must be allowed to complete or be deleted before intiating a software upgrade There are 3 methods for upgrading the software on the machine 1 3 Manual upgrade over a network connection using CentreWare Internet Services via a web browser Manual upgrade directly at the machine with a USB flash drive connected to the USB port on the front of the machine or on the side Ma
186. r drivers on the CD and select the required Windows printer driver Click on Open and Open again if necessary Click on the OK button Select your Printer Model from the list and click on the Next button Enter Printer Name or accept the default name Click on the Next button If you want this to be your default printer click on Yes Click on the Next button The Printer Sharing screen appears If you will be sharing this printer with other clients then a Select e Share As Windows 2000 e Share Name Windows XP 2003 b Enter a Share Name c Click on the Next button Enter the Location Add a Comment if necessary Click on the Next button Click on Yes to print a test page Close the Test Page window if necessary Click on the Next button Click on the Finish button The printer driver will install Verify that the test page is printed at the machine USB Printing Windows XP 2000 2003 Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 2 3 Procedure A standard USB peripheral cable A Workstation or laptop that supports USB connectivity A print driver has been installed and is correct for your Xerox WorkCentre 4260 printer model Connect the USB cable to the machine and the other end to your Workstation or laptop Windows will automatically detect the new hardw
187. red in folders created with the Save Job for Reprint feature Full overwrite takes approximately 160 minutes to complete Information Checklist Before starting the Installation procedure please ensure that the following item or task is available or has been performed Te Ensure that the machine is fully functioning in its existing configuration 2 Verify if the Image Overwrite option is enabled on your machine Verify if On Demand Image Overwrite is enabled on your machine At the machine press the lt Log In Out gt button Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch User Interface Touch Service Enablements oN A um E ww NN Touch On Demand Image Overwrite button Touch Enable 10 Touch Save 11 Press the lt Log In Out gt button 12 Touch Logout to exit the Tools Pathway Use On Demand Image Overwrite at the Machine This procedure will overwrite the image data that remains in the machine after the completion of a job NOTE All existing jobs regardless of their state shall be deleted and all job submission will be prohibited for the duration of the overwrite IMPORTANT The machine should not be in Diagnostics mode when the overwrite is started The touch screen indicates a status of Diagnostics Mode this mode is used by the Customer Service Representative when servicing the machine
188. ress option Enter the forwarding E mail Address Select either of the following Forward On options a Transmissions b Receive If Forward On Receive is selected then if required select the Print local copy option NOTE This feature allows the forwarded fax to be printed at the machine as a local copy For Format Type select either e PDF e TIFF Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Print Local Copy This option allows the forwarded fax to be printed at the machine as a local copy The default value for the Print Local Copy feature is disabled When Print Local Copy is enabled then a copy of the entire incoming fax shall be printed on the machine immediately after the forwarded fax has successfully been received and processed by the Mail Server to which the fax has been forwarded to This feature is not available if the Secure Fax feature has been enabled Follow the steps in Chapter 7 Configure the Feature Image Settings on page 84 to enable this option 104 Xerox WorkCentre 4260 Series System Administration Guide 11 LAN FAX This chapter explains how to set up the LAN Fax feature of the machine This is the procedure to follow to install and setup this feature Overview on page 105 Information Checklist on page 105 Enable LAN Fax Windows Printer Drivers on page
189. rget As A dialog box will prompt you to specify the name and location for the cloned file Ensure that the extension reads dlm 34 Xerox WorkCentre 4260 Series System Administration Guide Cloning 6 NOTE You can save the Clone file onto a laptop or PC Click on Save The dlm file can now be used to clone other machines Install Clone File to another Device NOTE This procedure will cause the machine to reboot It will be unavailable over the network for several minutes 1 Au E WN 8 9 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the General Setup link Click on the Cloning link In the Install Clone File area click on the Browse button If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Click on the dlm cloning file located on the laptop or PC Click on Open Click on Install to submit the file to the machine The machine will not be available over the network for several minutes Xerox WorkCentre 4260 Series System Administration Guide 35 3 Network Installation 36 Xerox WorkCentre 4260 Series System Administration Guide 4 PRINT DRIVERS This chapter explains how to install the print drivers on your computer The following areas are covered LPR Printing on page 37 Internet Printing Protocol
190. rk Authentication Kerberos Windows ADS 134 Configure Network Authentication SMB Windows NT 4 134 Configure Network Authentication SMB Windows ADS 135 Configure Network Authentication LDAP 136 Kee TEE 136 Verify that LDAP Authentication is enabled at the machine 137 Configure Local Authentication 137 Information e EE 137 PIOCCOUIE eeh Reeg 137 Create User Accounts 44444 eee 137 Verify that Local Authentication is enabled at the machine 138 802 1X Authentication ssssssssvesvrs vuresssmententraiestees Oe RAED EROS 138 EEN 138 Information CH CRISE uses de E ge dE 139 Enable 802 ee tirs scores 139 Enable 802 1X using the CentreWare Internet Service 139 Image Overwrite Security 140 REENEN ER een 140 On Demand Image Overwrite ODIO 140 OVervieW EE 140 Information Checklist EE 141 Use On Demand Image Overwrite at the Machine 141 Use the Feature over the Network 142 Scheduled On Demand Image Overwrite 144 Immediate Image Overwrite 144 UE 144 Information CHECKS ET 144 Enabl
191. roller will then reboot and network functionality will be unavailable for several minutes Once the machine has rebooted verify that the overwrite operation has completed a View the Confirmation Report under Confirmation Details The Job Information Status ESS Disk parameter should read SUCCESS Use the Feature over the Network When the machine has a Network Controller and is connected over the network it is possible to run the Image Overwrite function using a web browser This is performed using Internet Services NOTE All existing jobs regardless of their state shall be deleted and all job submission will be prohibited for the duration of the overwrite IMPORTANT The machine should not be in Diagnostics mode when the overwrite is started The touch screen indicates a status of Diagnostics Mode this mode is used by the Customer Service Representative when servicing the machine 142 Xerox WorkCentre 4260 Series System Administration Guide Image Overwrite Security IMPORTANT Whilst an Overwrite is in progress the machine should not be used to perform any jobs and the power should not be switched off Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 2 3 Ensure that the machine is fully functioning on the network Ensure that the TCP IP and HTTP protocols are configured on the
192. ry DNSv6 Server Address 16 Check the box to enable Dynamic DNSv6 Registration NOTE If your DNS Server does not support dynamic updates there is no need to enable DDNS 17 Click on the Add button to add your address 18 Scroll down the page and click on the Apply button to save the changes 1 At your Workstation open the Web browser In the TCP IP Address bar enter http followed by the Internet address of the machine Then press the lt Enter gt key on the keyboard If you use the domain name to specify the machine use the following format http myhost example com If you use the IP address to specify the machine use one of the following formats depending on your machine configuration The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets IPv4 http xxx xxXx xXx XXxX IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX NOTE If you have changed the port number from the default port number 80 append the number to the Internet address as follows In the following examples the port number is 8080 Domain name http myhost example com 8080 IPv4 http xxx xxx xxx xxx 8080 IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX 8080 2 Verify that the home page of CentreWare Internet Services is displayed The CentreWare Internet Services installation process is now completed NOTE If the Accounting feature is enabled you may be required to en
193. s button Optional Step Reset User Limits At your Workstation open the Web browser enter the TCP IP Address of the machine in the Address bar 124 Xerox WorkCentre 4260 Series System Administration Guide Optional Step Print a Usage Report Press Enter Click on the Properties tab Click on the General Setup link Si sr ER oN Click on the Xerox Standard Accounting link For a User 1 Select the Manage Accounting link 2 Click on the Limit Access button next to the required User 3 Click on the Reset button next to the particular limit that you want to reset For All Accounts CAUTION The following step will remove the usage data from the accounts 1 Select the Manage Accounting link 2 Select the Report and Reset link 3 Click on the Reset Usage Data button Optional Step Print a Usage Report 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the General Setup link Click on the Xerox Standard Accounting link Click on the Report and Reset link Click on the Generate Report link Right click on the Right click to download link Click on Save Target As Save the file to your desktop Se ee NN ON ST eS YN View the report in an application that supports CSV comma separated values files Optional Step Backup and Clone Set
194. s Xerox Partners to enable the Template Management Application Program Interface API The Template Management API allows a Xerox Partner with their own template creation or management application to add delete or modify templates stored locally on the Xerox machine via their template management application Any templates created by the Template Management application are stored on the Xerox machine Xerox WorkCentre 4260 Series System Administration Guide 73 5 Network Scanning The Template Management API is designed to be used by Xerox Partners For further information on Xerox Partners refer to www xerox com NOTE The Template Management Application Program Interface API must be enabled in order for the WIA and TWAIN Scan drivers to be used 74 Xerox WorkCentre 4260 Series System Administration Guide 6 STORE FILES This chapter explains how to setup the optional Store Files feature which allows users to store documents into folders on the machine s internal drive or a USB flash drive This is the procedure to follow to install and setup this feature 1 Overview on page 75 2 Information Checklist on page 75 3 Use the Feature on page 75 4 Further Information on page 78 Overview Jobs can be saved on the machine in the following ways o Using the Xerox WorkCentre 4260 printer driver e Using the Copy Service on the machine NOTE For instructions on how to use the Store Files feature refer to the U
195. s book or restrict to e mail to the sender only or have no restriction Checkbox the Auto Send to Self enable box to enable all e mail to be sent to the sender automatically Click on Yes next to Edit From Field when Authentication is not Required if Users can edit the From field when authentication is not enabled on the machine Select Enable if you want to Allow user to edit Reply To Field If you want the User to edit the message body select Enable next to Allow user to edit Message Body In the Message Body section enter text that you want to appear as default in the body of e mails sent from the machine In the Signature entry box enter text that you want to appear as the default signature in every e mail Checkbox either or both enable box for e Read Receipt to be delivered to Sender enables a read receipt to be sent to the Sender e Delivery Receipt to be delivered to Sender enables a delivery receipt to be sent to the Sender The Smart Key area allows you to set up to six e mail address short cuts Select the text entry area in Smart Key Address 1 and enter a partial or full e mail address that you want to access from the machine For example emailaddress yourcompany com If you want e mails forwarded to another address select Forward e mails to another e mail address and enter a valid e mail address Select an option from the Confirmation Sheet drop down menu D Off T
196. s in form of CIDR convention Prefix indicates the number of leftmost bits to be referenced for example 146 Xerox WorkCentre 4260 Series System Administration Guide IPSec IP Sec e _2001 DB8 1234 215 215 99FF FE04 D345 128 is used to reference a complete address e 2001 DB8 1234 215 215 99FF FE04 D345 64 is used to reference prefix address consisted of leftmost 64 bits only e _2001 DB8 1234 215 215 99FF 80 is used to reference prefix address consisted of leftmost 80 bits only 14 Click on the Apply button to accept changes 15 If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 16 Click on OK IP Sec IP Security is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols that secure IP communications at the network layer of the protocol stack using both authentication and data encryption techniques The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key following a network negotiating session between the initiator client workstation and the responder printer or server To send encrypted data to the printer the workstation and the printer have to establish a Security Association with each other by verifying a matching password shared secret to each other If this authentication is successful a session public key will be used to send IP Sec encrypted data over the
197. s time 42 Xerox WorkCentre 4260 Series System Administration Guide Windows Printing Install Printer Driver 1 At your Workstation from the Start menu select the appropriate option from the following e For Windows 2000 2003 click on Settings then Printers e For Windows XP click on Printers and Faxes If you cannot see this option in the Start menu then click on Start followed by Control Panel first e For Windows Vista click on Control Panel then Printers Click on Add Printer in the far left column The Add Printer Wizard window will appear Click on the Next button 4 Select e Local Printer for Windows 2000 e Local Printer attached to this computer for Windows XP 2003 If already selected click on Automatically detect and install my Plug and Play printer to deselect it 5 Click on the Next button Click on Create a new port Click on Standard TCP IP Port from the Type of Port pull down menu and click on the Next button 8 Follow the relevant steps for your configuration Windows XP a The Add Standard TCP IP Printer Port wizard opens b Click on the Next button c Enter the Printer Name or IP Address of the printer d Enter a name for the print queue in the Port Name box or accept the default e Click on the Next button f Ensure 9100 appears as the Port Number and click on the OK button g Click on the Finish button Windows 2000 2003 a Select
198. ser Guide delivered with your machine Stored jobs can only be printed from Print Files service Information Checklist Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Ensure that the machine is fully functioning in its existing configuration 2 Optional To save jobs from your printer driver the machine must be configured over the network and the Xerox WorkCentre 4260 printer driver must be installed on your Workstation Use the Feature You can either save a job at the machine or from your print driver Xerox WorkCentre 4260 Series System Administration Guide 75 6 Store Files Copy Jobs to the machine The Copy service allows the user to Copy a job to the machine e Save a job to the machine e Copy and save a job to the machine Refer to Store File chapter 7 of the User Guide for instructions Store files to the Internal Drive using your Print Driver From your Workstation open a document Select File and then Print Select the printer icon for your Xerox 4260 model Click on the Properties or Preferences button Click on the Job Type drop down menu and select the Saved Job option nu E WN gt Select one of the following options a Save save your job into a folder to be printed later b Save and Print save your job into a folder and print of copy of it now 7 Enter
199. sion for all machines involved in cloning 2 Clone a Machine select and save the features or settings A Configuration Cloning File is created and saved with the extension dlm downloadable module 3 Install the Clone File onto another Machine using CentreWare Internet Services The features and settings are transferred and applied to the recipient machine NOTE All machines involved in the Cloning procedure must contain the same system software version Verify the Software Version 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on General Setup Click on Configuration Scroll down and view the Printer Setup area Nou E WM View the System Software Version Verify that all machines involved in the cloning procedure show the same system software version NOTE Do not close the web browser Clone a Machine 1 Within the General Setup area of CentreWare Internet Services click on Cloning 2 You have one of the following cloning options a All features DO NOT deselect any checkboxes b Specific features deselect the checkboxes next to the feature s that you DO NOT want to clone 3 Click on Clone If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 4 A Cloning dlm link will appear Right click on the link and click on Save Ta
200. solutions for further instructions and to download the software Setup Meter Assistant Verify that all machines are enabled on www Xerox com 5 Go to www Xerox com 6 Click on Submit Meter Reads is Login to www Xerox com and ensure all machines are enabled for automation 8 If machines are not enabled submit them for enablement on Xerox com Verify that the machines have been enabled on www Xerox com after 24 hours Setup Supplies Assistant Eligible machines will automatically be enabled for Supplies Assistant once the machine is registered with Xerox 130 Xerox WorkCentre 4260 Series System Administration Guide 15 SECURITY This chapter describes how to configure the Security features for the machine The following features can be installed and configured Security Xerox on page 131 Standard Authentication on page 131 802 1X Authentication on page 138 Image Overwrite Security on page 140 IP Filtering on page 146 IP Sec on page 147 Audit Log on page 148 ST zl On aes gt Machine Digital Certificate Management amp Trusted Certificate Authorities on page 150 SNMP on page 153 10 SNMPv3 on page 155 so Security Xerox For the latest information on securely installing setting up and operating your machine see the Xerox Security Information web site located at www xerox com security Standard Authentication Overview Administrators can configure the machine so that users must
201. ss 3 The printer has an IP Address of 169 254 x x Solution The machine cannot connect to the DHCP or BootP server The printer has used AutolP to establish an address Check the DHCP or BootP server works correctly Configure the printer with a static IP Address NOTE AutoIP AutoNetting When DHCP or BootP are enabled on the machine AutoIP is automatically enabled If a DHCP or BootP server does not respond with an IP Address the machine will use AutolP to configure its own IP Address in the 169 254 0 0 range When the machine connects to the DHCP or BootP server it will obtain a dynamic IP Address as normal If the machine is configured with a static IP Address it will not use AutolP I cannot access CentreWare Internet Services 1 Ensure that the Xerox machine is configured with a valid IP Address 2 Ensure HTTP is enabled within the Tools area at the User interface UI screen 3 Ensure that the Online button is enabled within the Tools area at the UI 4 Within your web browser set the option to bypass the proxy server for local addresses 182 Xerox WorkCentre 4260 Series System Administration Guide Store Files Store Files Problem Action I cannot store jobs 2 Memory is full Delete files from Store Files folders Xerox WorkCentre 4260 Series System Administration Guide 183 18 Troubleshooting 184 Xerox WorkCentre 4260 Series S
202. t for logoff after each Scan job in the Logoff Reminder area if you want to enable this service Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Xerox WorkCentre 4260 Series System Administration Guide 133 15 Security 16 Follow the steps in Verify that LDAP Authentication is enabled at the machine on page 137 to check that you have setup authentication correctly Configure Network Authentication Kerberos Windows ADS 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the Authentication link Click on the Authentication link Click on Require Network Authentication D NOU E WN To allow guests to access the machine select the Allow Guest Access option and enter the required Passcode for the guest account NOTE You cannot leave the Passcode blank 9 Select the Kerberos Windows ADS option as the Authentication Type 10 Click on OK 11 Enter your Default Realm information in the Required Information area 12 Enter your Backup Realm information in the Additional Information area 13 If the Alternates button is available enter the details of additional alternate realms the system should use for authentication 14 Click on Always prompt
203. t the Machine is fully functioning on the network using TCP IP and HTTP 2 Ensure that the Validation Server or Application is installed on your network Ensure that Network Scanning is configured on your machine 4 To communicate with the Validation Server via HTTPS SSL must be enabled on the machine 1 At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services button Click on the Network Scanning link Click on the Validation Servers link Click on the Add button Select Protocol from the menu Select HTTP or HTTPS from the Protocol drop down menu 0 Click on IP Address or Host Name and enter either the IP Address or the Host Name of the Web Server NOTE The default Port Number is 80 for HTTP and 443 for HTTPS oN mn oS ON 11 Enter the Path to the Validation Server 12 Enter the Response Timeout in seconds This determines when the server will time out 13 Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 72 Xerox WorkCentre 4260 Series System Administration Guide FurtherInformation Setup the Template Pool Location Procedure The Internet Services Template Pool Setup page allows you to specify a location on your network where your scan templates are store
204. ter a user ID and passcode if one is set up NOTE When your access to CentreWare Internet Services is encrypted enter https followed by the Internet address instead of http e Automatically Configured Gateway Address Displays the automatically configured gateway address Domain Name e Domain Name Enter the domain name Xerox WorkCentre 4260 Series System Administration Guide 19 3 Network Installation DHCP DDNS e Release Registration Allows DHCP resources to be released when the machine is powering down This is a display only item and shows Enabled Zero Configuration Networking e Self Assigned Address IPv4 Allocates an IPv4 address without using a DHCP server This check box is selected when IP Address Resolution is set to Autonet This is a display only item e Self Assigned Address IPv6 Displays Enabled This is a display only item SNMP Configuration Allows you to configure the following options when accessing the machine via SNMP SNMP Properties Enable SNMP v1 v2c Protocols Allows you to enable or disable the SNMP v1 v2c protocols Edit SNMP v1 v2c Properties Displays the page which allows you to set the following SNMP v1 v2c properties Community Names e Community Name Read Only Enter the community name used for display e Community Name Read Write Enter the community name used for display and update Default Trap C
205. ter the Password required by your authentication server 16 Touch Enter 17 Touch Save Enable 802 1X using the CentreWare Internet Service 1 At your Workstation open the web browser enter the TCP IP Address of the machine into the Address bar Xerox WorkCentre 4260 Series System Administration Guide 139 15 Security Press Enter Click on the Properties tab Click on the Security link Select 802 1X in the directory tree Under the 802 1X area checkmark the 802 1X enable box Select the Authentication Method from the drop down menu In the Credentials area enter details for the Username and Password mm Jm mm FWD Click on the Apply button to confirm selection Image Overwrite Security Overview Image Overwrite Security protects against unauthorized retrieval of confidential data from the machine by removing image data that is left when jobs are processed When started all of the physical areas of the hard disks holding job data are overwritten with a series of alphanumeric patterns There are 2 image overwriting security methods available for purchase from your Xerox Sales Representative H On Demand Image Overwrite ODIO on page 140 Immediate Image Overwrite on page 144 On Demand Image Overwrite ODIO Overview This is the procedure to follow to install and setup the On Demand Image Overwrite security feature 1 Overview on page 140 2 On Demand Imag
206. the Close button Click on the Printer Setup Utility on the Dock Double click on the Hard Drive icon on the Desktop Double click to open Applications Double click to open Utilities Double click to open Printer Setup Utility Xerox WorkCentre 4260 Series System Administration Guide 53 4 Print Drivers 19 20 21 22 23 24 25 26 27 28 29 30 31 32 To add a new print click on e Add or e Printers menu then Add Printer Click on IP Printing from the top menu Click on Internet Protocol Printing or LPD LPR Printing from the next menu Enter the IP Address of the printer Enter the Print Queue Name You may leave this blank Click on Xerox from the Printer Model list Select your Printer Model from the list Click on Add The machine will appear in the Printer List Select the Printer and click on Show Info Click on Installable Options Select the options as installed on your machine NOTE If you want to use the Save Job for Reprint feature then make sure that Job Storage is set to Installed Click on Apply Changes Close the Printer Info box Print a document to verify that the printer is installed correctly AppleTalk Printing OS9 Information Checklist A 2 The AppleTalk settings must be correctly configured on the machine Locate the CentreWare Print and Fax Drivers CD delivered with your machine Install Printer Driver
207. the Next button e Click on Add Port f Click on AppleTalk Printing Devices g Click on New Port h Continue to step 28 The Add Printer Wizard opens Click on the Next button Click the appropriate option e For Windows 2000 click on Local Printer e For Windows XP 2003 click on Local Printer attached to this computer If already selected click on Automatically detect and install my Plug and Play to deselect it Click on the Next button Click on Create a New Port Click on AppleTalk Printing Devices Click on the Next button In the Available AppleTalk Printing Devices box click on the printer you want to connect to It may be necessary to double click on the required Zone to locate the printer Click on the OK button NOTE You may be asked whether you want to capture the AppleTalk print machine If you are prompted to do this and you are unsure how to respond click on Help and read the help file for an explanation IMPORTANT Capturing the printer may prevent other computers from printing to this printer For more information refer to Microsoft Click on Have Disk Load the CentreWare Print and Fax Drivers CD into your CD drive Click on Browse and locate the CD drive 46 Xerox WorkCentre 4260 Series System Administration Guide Windows Printing 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Locate the folder containing the printe
208. the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link Click on the Fax link Click on the Fax Repository Setup link Nou E WM Select SMB from the Protocol drop down menu 96 Xerox WorkCentre 4260 Series System Administration Guide Configure a Server Fax Repository vile 12 13 14 bo HTTP HTTPS Click on IP Address or Host Name enter either the IP Address or Host Name of the computer where the Fax Repository SMB Server Workstation is located e Enter the Port Number if required Default is 139 NOTE It is recommended that the default port setting is used Enter the name of the Share Enter the Document Path from the Share to your specific folder in the Document Path entry box For example if the path is sharename wc scans enter wc scans Enter the User Account and Password in the Login Name and Password boxes NOTE The supplied Username must have permission to access the Fax folder Enter the Password again in the Retype password entry box Select the Select to save new password checkbox Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Continue to Optional Step Configure Defaults page 99 HTTP This is used to fax to a Web Server HTTPS This is used to fax to a Secure
209. the root of FTP services For example directory name directory name 10 Enter the User Name and Password in the Login Name and Password entry boxes NOTE The supplied Username must have permission to access the Fax folder 11 Enter the Password again in the Retype password entry box 12 Select the Select to save new password checkbox 13 Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login 14 Continue to Optional Step Configure Defaults page 99 Server Message Block SMB This is used to fax to a computer that supports the SMB protocol Information Checklist Procedure Before starting the Installation procedure please ensure that the following items are available and or the tasks have been performed 1 Create a shared folder to be used as a Fax Repository for scanned documents Write down the Share Name of the folder and the Computer Name 2 Create a User Account and Password for the machine with full access rights to the Scan directory Write down the User Account and Password details 3 Test your settings by logging in to the Scan directory from a PC with the User Account and Password a Create a new folder within the directory b Delete the folder NOTE If you cannot do the steps above check the access rights for the User account 1 At your Workstation open the web browser enter
210. then logs out The script handles the renaming details of the file transfer Create a directory on the Web Server to be used as a Network Scanning location repository a Set the appropriate read write and directory browsing permissions b Write down the Directory path Test the connection a Log in to the machine s directory on the Web Server b Send a POST request and file to the Web Server c Check to see if the file was received at the repository The script can be defined with script_name extension or by path script_name extension At your Workstation open the web browser enter the TCP IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on the Services link 64 Xerox WorkCentre 4260 Series System Administration Guide File Destinations Setup TK 12 13 14 15 16 17 Click on the Network Scanning link Click on the File Repository Setup link Click on the Add button in the Default File Destination area NOTE If the Default File Destination has previously been configured click on Edit Optional Step Enter a name to describe the File Destination in the Friendly Name entry box Select HTTP or HTTPS from the Protocol drop down menu Click on IP Address or Host Name and enter either the IP Address or the Host Name of the Web Server NOTE The default Port Number is 80 for HTTP and 443 for HTTPS In the Script
211. tings to Another Machine The Cloning feature enables you to copy machine settings including XSA settings and account information to a file on your workstation or server You can then use this file to Xerox WorkCentre 4260 Series System Administration Guide 125 13 Xerox Standard Accounting restore the data and settings on the machine or to copy the information to other Xerox machines All the machines involved in the cloning procedure must have the same system software version Create Back up file 1 Oy OV S UN 10 At your Workstation open the web browser enter the TCP IP Address of the machine with the settings that you want to copy in the Address bar Press Enter Click on the Properties tab Click on the General Setup link Click on the Cloning link Click on the settings that you DO NOT want to clone Ensure that Xerox Standard Accounting is selected Click on the Clone button Right click on the dlm link that appears and click on Save Target As A dialog box will prompt you to specify the name and location for the cloned file Ensure that the extension reads DLM Click on the Save button to start cloning If prompted enter the Administrator s User ID admin and Password 1111 and click on Login The dlm file can now be used to restore the information to the same machine or to clone other machines NOTE This step will cause the machine to reboot and will be u
212. tion Interface Ports Front USB 2 0 Port This port is provided for connection to a USB flash drive and is used as an input port for printing jobs storing jobs and performing a software upgrade 6 Xerox WorkCentre 4260 Series System Administration Guide Connection Ports Left Side Ext Port This port is used to allow a handset to be connected to the machine Fax Line Port This port is used to connect the machine directly to the fax line Foreign Device Interface FDI Port This port allows a third party FDI device to be attached to the machine FDIs are access and accounting devices such as counters card readers or coin operated devices Card Reader Slot for Feature Enablement Key The Feature Enablement Key allows certain features or services to be fully installed A Type and B Type USB Port These port is used to allow direct printing and for Diagnostic purposes by the Service Engineer Ethernet Port 10 Mbps 100 Mbps The machine is compatible with SMB LPD AppleTalk NetWare IPP HTTP DHCP LDAP SNMP DDNS and Port 9100 It supports an Ethernet connector as a standard feature There are five Ethernet interface options available 1 Auto 2 10 Mbps Full Duplex 3 100 Mbps Full Duplex 4 10 Mbps Half Duplex 5 100 Mbps Half Duplex When Auto is selected the machine detects the communication speed automatically and adjusts its settings accordingly AppleTalk NetWare and TCP IP protoco
213. ton displays a page that allows you to set the following settings IPX Trap Destination Address e IPX External Network Number Enter the IPX external network number of the SNMP agent that you are setting up to receive traps e Physical MAC Address Enter the physical MAC address of the SNMP agent Xerox WorkCentre 4260 Series System Administration Guide 21 3 Network Installation e IPX Socket Number Enter the IPX socket number of the SNMP agent e SNMP Version Select the SNMP version of the SNMP agent Traps e TRAP Community Name Enter the trap community name of the SNMP agent e Trap to be Received Select the types of traps to receive from the SNMP agent e Delete Selecting a trap on the SNMP Configuration gt Advanced page and clicking this button deletes the trap You can select and delete multiple traps at once SSDP Allows you to configure the SSDP protocol settings as follows e Protocol Displays whether the protocol is enabled or disabled e Time to Live Specify the maximum TTL time to live AppleTalk Information Checklist Before starting the installation procedure please ensure that the following items are available and or the tasks have been performed il Existing operational AppleTalk network 2 AppleTalk Name to assign to your printer 3 AppleTalk Zone if used where your printer will reside Procedure Setup AppleTalk at the machine 1 Press the lt Log In Out
214. ts a Confirmation Sheet only when the job is unsuccessful c Off Turns off the Confirmation Sheet printing function NOTE The Confirmation Sheet specifies the success or failure of the arrival of the fax job on the Fax Server If the fax reaches the Fax Server then it is successful and the location of the document on the Fax Server is also specified Click on the Apply button to accept the changes If prompted enter the Administrator s User ID admin and Password 1111 and click on Login Xerox WorkCentre 4260 Series System Administration Guide 99 9 Server Fax Test the Server Fax Press the lt Services Home gt button on the Control Panel Touch Fax Enter a valid fax number Load a document in the document handler and press the green lt Start gt button Verify that your fax is received at the specified fax machine moe woa e 100 Xerox WorkCentre 4260 Series System Administration Guide 10 EMBEDDED FAX This chapter explains how to set up the Embedded Fax feature of the machine These are the procedures to follow to install and setup this service Anu E WN gt Overview Overview on page 101 Information Checklist on page 101 Enable Embedded Fax from the Machine on page 102 Test the Embedded Fax on page 102 Test the Embedded Fax on page 102 Additional Features on page 102 Embedded Fax enables Users to send hard copy documents to another fax machine or multiple fax machines via a
215. tting Touch Image Overwrite Security Touch Immediate Overwrite Touch Enable Touch Save Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway NOTE When IIO is enabled the feature becomes immediately operational and requires no further configuration by the System Administrator Test Immediate Image Overwrite When Immediate Image Overwrite is configured on the machine any job that is overwritten will have its overwrite status displayed in the Completed Jobs queue details window k 5 Ensure a job is created in the queue after you have installed Immediate Image Overwrite by using either the E mail or Network Scanning features Alternatively send a print job to the machine Press lt Job Status gt Touch a job in the queue View the Job Overwrite Status The Job Overwrite Status will show Successful if Immediate Image Overwrite is enabled Touch Close Immediate Image Overwrite Error If a failure occurs when Immediate Image Overwrite is performed the machine will display an Immediate Image Overwrite Error message 1 Perform an On Demand Image Overwrite to ensure that the residual image data is overwritten from the machine View the instructions in the On Demand Image Overwrite ODIO on page 140 to complete this task Xerox WorkCentre 4260 Series System Administration Guide 145 15 Security IP Filtering Overview The IP Filtering is a security f
216. tups Touch User ID and enter a default User ID Touch Save Touch Account ID and enter a default Account ID Touch Save Touch Network Accounting Login Display Mode Select one of the following option e Display User ID Details and Display Account ID Details If you want user details to show on the machine User Interface e Mask User ID Details and Mask Account ID Details If you want user details to be replaced by asterisks on the machine User Interface Touch Save Xerox WorkCentre 4260 Series System Administration Guide 113 12 Network Accounting 22 23 24 Touch Close Press the lt Log In Out gt button Touch Confirm to exit the Tools Pathway Verify that Network Accounting is Enabled 25 26 Press the lt Services Home gt button on the Control Panel The Touch Panel should display a screen with two buttons One is the User ID and the other is the Account ID This indicates the system has enabled accounting successfully Activate the machine 27 Open the Network Accounting application and configure it so that the TCP IP address or fully qualified domain name of machine is entered as the destination for retrieval of data Refer to the manufacturer s documentation with your Network Accounting server to complete this task Enable Network Accounting in your Print Driver Win 2000 To record print jobs sent to the machine Accounting must be enabled in t
217. twork Accounting is Enabled 114 Activate the machines se sense EEN Der NEE erecta EEN 114 Enable Network Accounting in your Print Driver 114 WIN 2000 sinc Seege re e Medd Mabe bane Eet A ee Ried e nea eines 114 Win XP orVisto rrr rrrrrrrrru 114 MacOSX EE 115 Test Network Accounting EEN NN NEEN NEEN EEN NN EEN RENE EN E EE e 115 13 Xerox Standard ACCOUNERMNEO n in rennenitaninitetnndin ie nssi 117 OVEIVIEW 5 ciiosGiiegeehe iad Sieedeoederaneoeeaeelyaedsaueesweeere seawedies 117 Information Checklist 118 Enable Xerox Standard Accounting in CentreWare Internet Services 118 Enable Xerox Standard Accounting from the Machine 119 Enable Xerox Standard Accounting in your Print Driver 119 Ve 119 MacOS sense eurent ENEE Ee Kew re ea een eS 120 Create GEGRENNT eege EES een 120 Create a User Account 50 54 isc vous Ee ae bans Eege AEN 121 Add Users to a Group Account 121 Ser Usage EE 121 Setting Usage LiMItS 22e sitter trente 121 Exceeding Usage Abee ne Lieu geg Kerg deg ee ge 122 Use the Xerox Standard Accounting 123 Optional Step Create a General Account 123 OVERVIEW 6 cco veces io eue rene ressentie cree 123 Acco nt Example soas Eeer entendre nues 124 PROCESS ere
218. u Click on Prompt for Every Job if you want to enter your Accounting User and Account ID when you print You may also click on the Mask User ID and Mask Account ID checkboxes to hide the User and account ID information Otherwise click on Use Default Accounting Codes and enter a default account ID To save your settings on the Presets menu and click on Savel Enter a name to define the preset for example Accounting Click on the OK button Ensure that the Accounting preset is selected in the Presets menu each time you print Click on Print Enter your Accounting ID Click on the OK button to print the document Create a Group Account i Click on the Group Accounts link in the Xerox Standard Accounting menu to create a new Group Account In the Account ID box enter an ID for the new Group Account for example 101 NOTE The Group Account can be numeric values up to a maximum of 12 digits Group Account IDs must be unique Enter a name for the Group Account in the Account Name box for example Xerox group NOTE The Group Name can be alphanumeric characters to a maximum of 32 characters The Group Account name must be unique 120 Xerox WorkCentre 4260 Series System Administration Guide Set Usage Limits 4 Click on Add Account The new account will appear in the Group Accounts list and the default for new users option will be automatically set NOTE More groups can be created
219. uch the Domain Name keyboard button 32 Touch the Clear Text button to remove the default name before entering the new name 33 Touch Save 34 Touch Close 35 Touch Preferred DNS Server 36 Touch each octet button of the DNS Server IP Address at a time before entering the numbers from the keypad 37 Touch Alternate DNS Servers if required 38 Touch each octet button of the DNS Server IP Address es at a time before entering the numbers from the keypad NOTE If DHCP is enabled the Alternate DNS server information is not available as a feature summary 39 Touch Save Enable Dynamic DNS Registration NOTE If your DNS server does not support dynamic updates then this function does not need to be enabled 40 41 42 43 Touch Dynamic DNS Registration Click on Enable then Save Touch Close Follow the steps in Chapter 4 LPR Printing Install Printer Driver on page 39 Configure Dynamic Addressing Information Checklist Before starting the installation procedure please ensure that the following items are available and or the tasks have been performed 1 2 3 Existing operational network utilising the TCP IP protocol DHCP or BOOTP Server should be available on the network Machine should be connected to the network via Ethernet Cable Xerox WorkCentre 4260 Series System Administration Guide 15 3 Network Installation Procedure Installation via DHCP Dynamic H
220. uggests using typeful names when entering Name Context and Directory Service Tree information for example cn contextname ou organization o company c country Touch abc to switch between capitals and lowercase characters When you are finished touch Save Touch Directory Service Tree Enter a directory tree and context for the machine in the NDS Tree Name and NDS Context When you have finished touch Save twice to accept the changes Touch Print Server Touch Print Server Name and use the touch screen keyboard to enter the name you assigned to your print server When finished touch Save Touch Print Server Password Use the on screen keyboard to enter the print server password in the correct case you recorded when you setup your print server and touch Save Touch Save to exit the Print Server screen and accept your changes Optional Step e H you wish to change the desired SAP rate or Poll Interval for your printer or set the Primary File Server touch Rates 24 Xerox WorkCentre 4260 Series System Administration Guide Unix e Select the box under Poll Interval and enter the desired number from the keypad The default values are recommended When you are finished touch Save e Select the desired setting for the SAP Rate by touching the arrow buttons e Touch Save again 28 Touch Close three times Unix HP UX Client Version 10 x HP UX workstations require specific i
221. unctional This is required to access CentreWare Internet Services to configure Network Authentication The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure Authentication settings by using an Internet browser At your Workstation open the web browser enter the TCP IP Address of the machine into the Address bar Press Enter Click on the Properties tab Click on the Security link Click on the Authentication link Click on the Authentication link Select the Require Local Authentication option Scroll down the page and click on Always prompt for logoff after each scan job in the Logoff Reminder area if you want to enable this service Click on Apply Click on OK Create User Accounts 1 nm E WN Within the Authentication menu on the left hand side of the Internet Services screen click on the Local Auth Users link Within the User Accounts area click on Add New to create a new user account Enter a name to identify the User account in the Username field Enter the login name for the User account in the User Login Name field Enter the password for the User account in the Password field Xerox WorkCentre 4260 Series System Administration Guide 137 15 Security Re type the password in the Retype Password field Enter the user s e mail address in the E mail Address field Enter the user s phone
222. ur operating system Windows Vista a Right click on the printer in the Printers list and select Properties Windows 2000 2003 a From the Start menu click on Settings then Printers b Right click on the printer icon and select Properties Windows XP a From the Start menu click on Printers and Faxes NOTE If you cannot see Printers and Faxes in the Start menu then click on Start followed by Control Panel b Right click on the printer icon and select Properties Click on the Configuration tab Click on Bi Directional Setup 4 Bi directional communication automatically updates the printer driver with the printer s installed options The driver s Printing Preferences will report information about the printer s operational status active jobs completed jobs and paper status 5 Click on Automatic to have the driver automatically configure the IP Address of the machine or click on Manual and enter the IP Address or Host Name of the machine SNMP Settings 1 If you want to change the default SNMP settings click on SNMP Community Name and enter the required information 2 Click on the OK button 3 Follow the steps below that are specific to your operating system 4 Windows XP 2000 2003 Xerox WorkCentre 4260 Series System Administration Guide 51 4 Print Drivers Click on the General tab Click on Print Test Page Click on the OK button to close the Test Page window
223. ur recipients click on the green arrow The names appear in the Fax Recipients list Click on OK If you want to save this list of names as a group click on the Save As Group button Enter a name for your group in the Group Name box To view the details for a recipient click the Properties button Xerox WorkCentre 4260 Series System Administration Guide 107 11 LAN Fax 17 18 To remove a recipient from the group click the name and then click the Remove button To add a recipient to the group from another phonebook click the Add button Select the phonebook select the required name from the phonebook and click OK Setting up a Cover Sheet Setup Fax Options 30 31 32 Follow these instruction if you want to add a cover sheet to your fax 19 20 2i 22 23 24 29 26 27 28 29 Click on the Cover Sheet tab Click on Print a Cover Sheet from the Cover Sheet Options menu Enter the information that you want to show on the cover sheet in the Cover Sheet Options box If you want to add a graphic or logo to the cover sheet a BMP GIF or JPEG click on New from the Cover Sheet Notes area To add a graphic or logo click on Picture from the Options menu Click on Choose File then browse to the required graphic or logo Click on the required settings to adjust the scale position and preview options of your graphic Click on OK Click on the C
224. vent further jobs from printing until the upgrade has completed If you wish to preserve these jobs allow them to complete before upgrading your software All configured network settings and installed options will be retained by the machine after the Software Upgrade process Information Checklist Before starting the procedure please ensure that the following items have been performed db Obtain the new software upgrade file for your machine from the www xerox com web site or from your Xerox Customer Support Representative The upgrade file will have an extension of hd Download the upgrade file to a local or network drive You will be able to delete the file after the upgrade procedure It is important to obtain the correct upgrade file for your particular model of machine For instructions to determine which model of machine you have click here 2 TCP IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed Procedure LE At your Workstation open the web browser enter the IP Address of the machine in the Address bar Press Enter Click on the Properties tab Click on Maintenance link Click on Upgrade Management link Click on Enabled Click on Firmware Upgrade oN OU E WM In the Firmware Upgrade box click on Browse to locate the software upgrade file hd obtained earlier 168 Xerox WorkCentre 4260 Series System Administration Guide 10 11 12 13
225. view Immediate Image Overwrite IIO provides a facility to overwrite jobs from the image disk in the same way as On Demand Image Overwrite However IIO performs an overwrite on a job by job basis immediately after each job has been processed For machines with network connectivity all jobs that pass through the machine are immediately overwritten For machines without network connectivity and which have Embedded Fax installed all fax jobs are immediately overwritten NOTE Copy jobs are not stored on the machine s image disk in the same way as other types of jobs so they do not need to be overwritten Once enabled the feature becomes immediately operational and requires no configuration by the System Administrator Information Checklist Before starting the Installation procedure please ensure that the following item or task is available or has been performed 144 Xerox WorkCentre 4260 Series System Administration Guide Image Overwrite Security 1 Enable the IIO Ensure that the machine is fully functioning in its existing configuration before you enable Immediate Image Overwrite By default this security feature is disabled 1 2 3 4 5 6 7 8 9 10 Ti 12 Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch the Tools tab Touch Security Se
226. xerox XEROX WORKCENTRE 4260 SERIES Prepare and Translated by Xerox GKLS Europe Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU United Kingdom Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted XEROX COPYRIGHT STATEMENT XEROX and all Xerox product names mentioned in this document are trademarks of XEROX CORPORATION Other trademarks belong to their respective owners Copyright XEROX CORPORATION 2008 All Rights Reserved Changes are periodically made to this document Changes technical inaccuracies and typographical errors will be corrected in subsequent editions For the latest information go to www xerox com support TABLE OF CONTENTS WE OO rue 1 Who should use this Guide 1 Machine Models ha e eebe Seege See ee ee ees 1 Xerox WorkCentre 4260 1 Control Panel Overview e RE id cei iwecedincsntetedtivesbieceiuaccacex 3 2 Machine Connection ssesisscessssinsasnisicedsccsosssrssetansncassenaaneidonsscenssbni ennestenssdianstuasstuadvunsesetenvnd 5 Connection Bebe wg erg RER SE ERR AE EE ER Ee EN E 5 Front Vie W pho sare ah a i E EC en eee 5 TEE 6 Interface PONS Seifert EE ek eech tee sie tion 6 FONE Ett EE ere EE EE 6 SET SR 7 Initial Connection 1 21 hacer n
227. y to enable the Server Fax option 3 Remove the Feature Enablement Key when instructed to do so and store it in a safe location Enable the Server Fax from the Machine Press the lt Log In Out gt button on the machine to enter the Tools Pathway Enter the Administrator s Password The default is 1111 Touch Enter Press the lt Machine Status gt button Touch Tools Touch User Interface Touch Service Enablements Touch Server Fax Touch Enable D Press the lt Log In Out gt button 1 2 e 0 SS eee e Touch Confirm to exit the Tools Pathway Configure a Server Fax Repository When a User faxes a document from the machine the document is stored in a directory known as the Fax Repository The Fax Server monitors the Fax Repository for documents to be faxed The machine can use 4 different ways to transfer a scanned fax to the repository 94 Xerox WorkCentre 4260 Series System Administration Guide Configure a Server Fax Repository FTP File Transfer Protocol see File Transfer Protocol FTP on page 95 SMB Server Message Block see Server Message Block SMB on page 96 HTTP HyperText Transport Protocol see HTTP HTTPS on page 97 HTTPS HyperText Transport Protocol over Secure Socket Layer see HTTP HTTPS on page 97 File Transfer Protocol FTP This is used to fax to a computer that is configured with FTP services Information Checklist 1 Procedure D N
228. you change the Host Name here it will also change it for IPv4 10 Enter the required Domain Name Default DHCP Dynamic Host Configuration Protocol Settings The device performs auto address DHCP configuration every time it powers up This is used for neighbour discovery and address resolution on the local IPv6 subnet However you can choose to use manual configuration automatic configuration or a combination of automatic and manual configuration 11 Select one of the following options e Use DHCP as directed by a router this option is fully automatic The DHCPv6 Address will be obtained and displayed on the screen e Always Enable DHCP this option is fully automatic The DHCPv6 Address will be obtained and displayed on the screen e Never use DHCP when this option is selected you must configure the Manual Address Options and DNS separately Manual Address Options The device can be configured with up to 4 manual IPv6 addresses 12 Click the Enabled checkbox for Manual Address if required 13 The Router Prefix is derived from router advertisements Select a router address prefix from the list supplied in the Router Prefix menu to populate the prefix for manual entry address 18 Xerox WorkCentre 4260 Series System Administration Guide TCP IP Test Access DNSv6 14 Enter a valid IPv6 Domain Name 15 Enter an IP address for the Primary DNSv6 Server Address Enter an IP address for Seconda
229. ystem Administration Guide APPENDIX A Wireless Connectivity Overview The Xerox machine is compatible with 802 11 Wi Fi wireless networks when used with an external wireless adapter 802 11 Ethernet Bridge 802 11 Wireless Networking The location where the machine is installed must be covered by an 802 11 wireless network This is typically provided by a nearby wireless access point or router which is physically connected to the wired Ethernet that serves the building 802 11 Wireless Adapter G X Ethernet To Xerox Cable Wireless he Building Machi Adapter Access Point achine apte Router Ethernet The Wireless Adapter also known as an Ethernet to Wireless bridge is a device that connects into the machine s Ethernet port using an Ethernet cable and acts as a wireless to wired Ethernet converter Refer to the manufacturer s documentation for instructions on how to configure and connect the wireless adapter Once the wireless adapter is connected to the Xerox machine Follow the steps in Chapter 3 Network Installation on page 13 and Chapter 4 Print Drivers on page 37 to configure the network connectivity on the Xerox machine More information about compatible wireless adapters can be found on www xerox com Management Information Base MIB A MIB Management Information Base is a database of objects that can be accessed by a network management system Xerox WorkCentre 4260 Series System

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