Home

Xerox 2218 All in One Printer User Manual

1. a m B m o Media Specifications E E 3 uc D ITEM DESCRIPTION amp Paper types Plain paper OHP film Label Envelope Card Postcard available Paper Type W x L mm Wx L Inch Letter 215 9 x 279 8 5 x 11 Legal 215 9 x 355 6 8 5 X 14 JIS B5 182 x 257 7 17 x 10 12 A4 210x 297 8 27 x 11 69 Executive 184 2 x 266 7 7 25 x 10 5 A5 148 5 x 210 5 85 x 8 27 A6 card 105 x 148 5 4 13 x 5 85 Paper Sizes Post Card 4x6 101 6 x 152 4 4x6 Hagaki 100 x 148 3 94 x 5 83 Envelope 7 3 4 98 4 x 190 5 3 88 x 7 5 Envelope COM 10 105 x 241 4 12 x 9 5 Envelope DL 110 x 220 4 33 x 8 66 Envelope C5 162 x 229 6 38 x 9 02 Custom 98 x 148 3 86 x 5 83 215 9 x 355 6 8 5 x 14 Input Source Source Media Types Sizes Thickness Paper Tray Plain Paper A4 Letter Legal 60 90 g m Folio 16lb 24lb Bypass Tray Plain Paper A4 Letter Legal 60 160 g m Envelope Folio Executive A5 16lb 43lb Transparency B5 A6 Monarch 7 Label Cardstock 3 4 COM10 9 C5 DL Custom Duplex Plain Paper A4 Letter Folio 80 90 g m Legal 20lb 24lb Xerox FaxCentre 2218 User Guide Page 11 7 E e e9 aa N o 01 UG book Page 8 Wednesday March 7 2007 3 00 PM e SUA S D Bb5meansJlS and ISO Transparency film thickness 150 um Paper Label thickness 140 um Specifications Page 11 8 Xerox FaxCentre 2218 User Guide a Sch 4 01 UG book Page Wednesday March 7 2007 3 00 PM Index A
2. Bottom Glass Document Feeder o Not Book Center amp Edges ID Copy Glass Book Copy Glass x Create Booklet Document Feeder X N Up 2 Up Glass Document x Feeder 4Up Document Feeder X Edge Small Orig Glass X Erase Edges Binder Holes Glass Document x Feeder Book Center Glass X amp Edges Border Glass Document X Surround Feeder Margin Auto Center Glass X X X Shift Small Orig Only Left Glass Document xX Oo x Feeder Not Book Center amp Edges Right Glass Document X Oo xX Feeder Not Book Center amp Edges Top Glass Document xX Feeder Not Book Center amp Edges X X X o x O x x o x O x x x x x 0 20 30 20 20 Auto Suppress Glass Document O O Feeder Covers Glass Document x o o Feeder Not Book Center amp Edges Not Auto or Small Original Center Transparencies Glass Document X o Xx X o o o Feeder Not Auto Center R E Glass Document x o X X Oo X Oo Feeder Binder Holes amp Border Surround Only AutoFit Glass X X X X Oo X Small Orig Only Clone Glass xX xX x x Oo X Small Orig Only Collate Glass Document xX xX X X o Oo Oo Oo X Feeder Not Book Center amp Edges or Small Original Not Auto Center Key O Compatible x Incompatible Xerox FaxCentre 2218 User Guide Page 5 13 co d 01 UG book Page 14 Wednesday March 7 2007 3 00 PM e Copy Page 5 14 Xerox FaxCentre 2218 User Guide a Sch
3. 1 6 Electrical Safety Information ssss 1 7 Operational Safety Information sesseee 1 8 Maintenance Information 1 9 Ozone Safety Information ssns 1 9 Consumables LLY LY LLY eren nennen nennen nnns 1 10 Radio Frequency Emissions sse 1 10 Laser Safety Information 1 10 Product Safety Certficatton ccc cccceceeeeeeeeeeeeeeeeeeneeeseeeneeeeeeeenaaees 1 11 Regulatory Information eeeeeeeeeeeeeeeeeeenneeenennnnnnnnnnnnn nnn 1 12 FAX Dee E 1 12 Environmental Compliance ccccceeeseeeceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeees 1 15 Illegal Goplies 12 rere creer toot iore reor EESE 1 16 Product Recycling and Disposal eese 1 19 2 Getting Started uu CII LL Du RALIO EE 2 1 Unpacking TEE 2 2 CDi ee En CN 2 3 E BBI E UEL Le EE 2 5 Machine Overview ee EEEEEE REENEN ENEE 2 6 ill eege as a ee ee n 2 6 Component Location 2 7 Control Panel Overview ccccccceeeceeececeeceeeeeeeeeeeeeseesnaaeaeceeeeeeeeeees 2 9 Xerox FaxCentre 2218 User Guide Page i Z S Al 4 d 01 UG book Page ii Wednesday March 7 2007 3 00 PM Page ii Installing Drum and Toner Cartridges Making Connections eese nnne nennen nennen Powering On the Machine eeseeeeeseeseeeeeee eene nnne Loading aper eseu EEEEEENERENENE ERAN EI TT E
4. O e YO R E ELA RR Installing Software 2 A 4 i RAD UG GG yR Page 2 1 KA Zips 01 UG book Page 2 Wednesday March 7 2007 3 00 PM T mm 2 Unpacking o Co D Es X Remove the shipping tape from o the front back and sides of the machine e Toscanorcopya gt Remove the label completely document the ymy mpat bai from the scanner module by the unlock pulling it straight out away from position If the the unit machine is not being used for a Make sure that the scan lock has long period of time or being been moved to the unlock moved push the position ay switch to the lock position in Scanner gt Pull open the paper tray and remove the packing material from the tray Page 2 2 Xerox FaxCentre 2218 User Guide rr e a 01 UG book Page 3 Wednesday March 7 2007 3 00 PM SA U E 3 o S e The appearance o ciet eril evt gt Ensure the following components o and the telephone Ez line cord may are available vary according to e Country AC Power Cord Documentation Starter Toner Cartridge Telephone Line Cord USB Cable Software CD Contents Documentation CD The Documentation provides detailed information technical specifications and procedural step by step instructions on all the features available Xerox FaxCentre 2218 User Guide Page 2 3 r a e en EN 01 UG book Page 4 Wednesday March 7 2007 3 00 PM Getting Started Page 2 4
5. Page 4 34 Xerox FaxCentre 2218 User Guide T Zips 01_UG book Page 35 Wednesday March 7 2007 3 00 PM Phonebook Setup New gt Enter a One Touch number 1 60 using the Numeric Keypad and press Enter Fax One Touch Keys gt If a number is already stored in the location a message displays Enter a different One Touch number gt Enter the fax number you want to store using the Numeric Keypad and press Enter gt To insert a pause press the Pause Redial key and a displays gt To add a charge code to the end of the number press the Charge Code key and enter it using the Numeric Keypad then press Enter gt To assign a name enter it using the Numeric Keypad then press Enter If you do not require a name leave it empty and press Enter gt To store more One Touch numbers repeat the procedure gt Press Menu Exit when you have finished Edit gt Enter the One Touch number you want to edit and press Enter Edit the number and press Enter Edit the ID and press Enter Repeat until all editing has been completed Press Menu Exit when you have finished Delete Enter the One Touch number you want to delete and press Enter gt If the displayed One Touch number with delete next to it is correct press Enter again Repeat until all deleting is completed Press Menu Exit when you have finished Xerox FaxCe
6. Delete gt Enter the Speed Dial number you want to delete and press Enter gt If the displayed Speed Dial number with delete next to it is correct press Enter again gt Repeat until all deleting is completed gt Press Menu Exit when you have finished Page 4 33 42 Fax en ENS 01 UG book Page 34 Wednesday March 7 2007 3 00 PM Fax Phonebook Setup New Enter a Group number 1 400 using the Numeric Group Dials Keypad and press Enter If a number is already stored in the location a message displays Enter a different Group Dial number The display asks you to enter a Speed Dial or One Touch number Enter the number you want to store and press Enter Continue entering numbers until all members are added Press Menu Exit when you have finished entering numbers To assign an ID to the Group enter it using the Numeric Keypad then press Enter If you do not require an ID leave it empty and press Enter Edit Enter the Group Dial number you want to edit and press Enter Delete Enter the Speed Dial or One Touch number you want to delete and press Enter gt If the displayed number with delete next to it is correct press Enter again to remove it from the group Repeat until all chosen numbers are deleted gt If at least one number remains edit the ID and press Enter gt Press Menu Exit when you have finished
7. SB Xerox Fast entre 2218 3 You have chosen to install PC Scan PC Print ControlCentre PC Fax FaxCentre 2218 Click the Back button to change the software components you have selected to install lt Back Next gt Ga gt Click Finish The driver installation is now complete i Xerox FaxCentre 2218 Setup has finished installing Xerox FaxCentre 2218 on your computer FaxCentre 2218 Xerox FaxCentre 2218 User Guide Page 2 29 AW e E d 01 UG book Page 30 Wednesday March 7 2007 3 00 PM Getting Started Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port gt Plug the USB cable into the FaxCentre 2218 and connect it to your Personal Computer PC Start your PC and switch on the FaxCentre 2218 gt Insert the Xerox Drivers CD into the CD ROM drive gt The Add New Hardware Wizard will display Click Next gt Confirm that the radio button Search for the best driver for your device is chosen Click Next 9009 i In Windows Millennium Me the add Hardware Wizard will search and find the scan driver Click Finish when this process is complete Windows Me will then display the Add New Hardware Wizard for the print driver click Next Click Finish when this process is complete The drivers are installed and you can skip to step 9 ii In Windows 98 you must specify the loc
8. OK _ Cancel Select to print the Watermark horizontally vertically or a specified angle Page 6 10 Xerox FaxCentre 2218 User Guide rr e Pa iS lt E 01 UG book Page 11 Wednesday March 7 2007 3 00 PM About Tab Print The About Tab provides information about the printer driver It provides the program version number and copyright information relating to the printer driver Clicking on this page will connect you to the Xerox website provided you have access to the Internet SC Xerox FaxCentre 2218 PCL 6 Properties Layout Paper Image Options Output Options Watermark About FaxCentre 2218 Copyrightfc 1998 2006 Xerox Cosporatior All Bight Reserved Versior Printes Diver 207 OK Cancel Help Xerox FaxCentre 2218 User Guide Page 6 11 co d 01 UG book Page 12 Wednesday March 7 2007 3 00 PM a Print Page 6 12 Xerox FaxCentre 2218 User Guide rr e a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM e e 7 Scan Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox FaxCentre 2218 A color scanner is provided as standard gt TWAIN Scanner Program 7 2 gt TWAIN Scanning Procedure 7 3 E gt Scanning Using the WIA Driver 7 6 B Xerox FaxCentre 2218 User Guide Page 7 1 a Sch Z dis T2 S A o 01 UG book Page2 W
9. P E amp Si o 01 UG book Page 8 Wednesday March 7 2007 3 00 PM a Collated On Use to produce collated gt Press Copy o output e g 2 copies of a 3 e Us o EE GE WEE gt Press Collated sets complete document gt Use the Navigation Keys to select On and press followed by the second Enter complete document Original Type Text Use for documents gt Press Copy containing mostly text e_Use to selectthe 3 i Press Original Type f f z d being iad Use Gei a Md Use the Navigation Keys to select the option scanned EE required and press Enter Photo Use for photographs Color Original On Use when scanning color gt Press Copy iginals ad e Use when HS Press Color Original j d Ger EE gt Use the Navigation Keys to select On and press Enter Paper Supply Status The Status Map identifies gt Press Copy travi e Use to select the Map which pap r tray is gt To select a paper tray press the Paper Supply selected when a paper Lm paper source key until the required tray is lit on the Status Map tray is empty and when an error occurs The Status Map identifies which paper tray is selected when a paper tray is empty and when an error occurs The Status Map has a light for each paper tray Each time the Paper Supply key is pressed a different tray is selected and a green light displays Tray Tray to indicate the selected tray
10. e Select Preview E o o LO gt Select the Prescan option on the TWAIN driver window The image displays on the screen This gives you the opportunity to select the specific area you wish to scan gt If necessary drag the selection tool to the area requiring scanning Prescan Select Scan gt Select the Scan option on the TWAIN driver window The specified image displays on the screen Scan Save the Image gt Select File and Save The image is saved and can now be used in another document if required gt Remove your original from the Document Glass or Document Feeder Xerox FaxCentre 2218 User Guide Page 7 5 rr e P Zips 01 UG book Page 6 Wednesday March 7 2007 3 00 PM Scan Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows XP and Me and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan and easily manipulate images without using additional software The WIA driver works only on Windows XP and Me with USB port WIA Scanning Procedure Page 7 6 Load the document s face up into the Document Feeder OR Place a single document face down on the Document Glass gt From the Start menu on your desktop window select Settings Control Panel
11. SN en ENS 01 UG book Page 22 Wednesday March 7 2007 3 00 PM ax Mailbox Setup Mailboxes are areas of machine memory where incoming faxes are stored or from which outgoing faxes can be polled The System Administrator can set up to 100 mailboxes on your machine You can use a mailbox located on the same machine you are using local mailbox or a mailbox set up on a remote machine remote mailbox Local mailboxes can contain both stored and received documents Stored documents are placed in the local mailbox by the user standing at the device received documents are placed in the local mailbox by a remote fax device The local mailbox may be password protected and a local user can delete or print the contents of the mailbox Documents held within the local mailbox are recognized as stored for polling printing or deleting by the user To access a mailbox you must enter the 3 digit mailbox number and if applicable a 4 digit mailbox passcode Please contact your System Administrator for more information This feature sets up the Mailbox details for faxes This can be set to store received or transmitted faxes and print contents at the FaxCentre 2218 Page 4 22 Xerox FaxCentre 2218 User Guide e S e WZ E Create a Mailbox So ooo Ge e 3 01 UG book Page23 Wednesday March 7 2007 3 00 PM Fax To create a mailbox Press the Machine Status button Press V or A until System Admin Tool
12. a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM e e 6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox FaxCentre 2218 Networked Printing including a driver compatible with PostScript amp 3 M is available as an option gt Printing Document 21222 2229 e 4 a e 6 2 gt PHUSFOSNnUS caa do EG PERQesQ Edd Ead 6 3 PCL Driver 6 5 Xerox FaxCentre 2218 User Guide Page 6 1 co o 01 UG book Page2 Wednesday March 7 2007 3 00 PM o Print Page 6 2 e ee o Printing a Document The Xerox FaxCentre 2218 supports printing from these operating systems Windows XP Windows 2000 Windows NT V4 0 Windows 98 Millennium Edition Mac OS10 3 and Linux are supported in the optional Network Kit Your Workstation and the Xerox FaxCentre 2218 must be connected and configured for printing from these environments A PCL print driver is supplied as standard and a driver compatible with PostScript 3 is supplied in the optional Network Kit CE Instructions for loading drivers and connecting the machine via USB or Parallel port are provided in the Getting Started chapter For network connections refer to the System Administration Guide supplied with your Xerox FaxCentre 2218 or contact your System Administrator Prior to printing ensure all relevant connections have been made the machine is powered on and there is paper in the paper tray
13. gt Align the stack with the left and rear edges of the tray Adjust the guides to just touch the edges of the originals D Up to 50 sheets of 80 g m 20lb bond paper can be loaded Weight ranges from 45 105 g m 12 5 28lb Sizes range from B5 to Legal 7 x 10 to 8 5 x 14 Refer to Scanner and Copier Specifications on page 11 5 for full Document Feeder specifications Xerox FaxCentre 2218 User Guide Page 5 3 a e co a 01_UG book Page 4 Wednesday March 7 2007 3 00 PM a Document Glass M eiert ve e Raise the Document Feeder and ocumen ass TH rc onu MN n position the original face down on no documents in the Document Glass the Document d Feeder Align with the registration arrow in the rear left corner Leaving the Document Lower the Document Feeder Feeder open while scanning will affect the image quality and toner consumption e Select the Copy Features e Only those features relevant Press the Copy feature key Reduce Enlarge taima machine required on the Control Panel Lighten Darken configuration will be available Original Type Basic features available for Copy jobs are Lighten Darken Reduce Ze FAXCENTRE 2278 Enlarge 2 Sided Collated Original Type and Color Original Menu En C For information about all the available Copy features refer to Basic Copy Features on page 5 6 and Special Copy Features on page 5 9 2 Sided C
14. Load the Originals Document Feeder gt Remove all staples and paper clips prior to loading gt Adjust the sliding document guides to the size required gt Insert the originals neatly into the Document Feeder face up The first page should be on top with the headings towards the back or left of the machine gt Align the stack with the left and rear edges of the tray Adjust the guides to just touch the edges of the originals Xerox FaxCentre 2218 User Guide Document Guides E D o LO Page 7 3 co o 01 UG book Page 4 Wednesday March 7 2007 3 00 PM o c e When usingthe Document Glass S Document Glass Y ensure there are gt Raise the Document Feeder and no documents in position the original face down on the Document Feeder the Document Glass Leaving the Align with the registration arrow in Document the rear left corner Feeder open while scanning gt Lower the Document Feeder will affect the image quality Select the Scan Features e For Scanner pase Select New Scan in your refer to Scanner Nn and Copier application to access the TWAIN Specifications on driver options page 11 5 Customize the settings available on the TWAIN driver for the job for example mage Type Resolution Document Type and Enlarge Reduce Page 7 4 Xerox FaxCentre 2218 User Guide r as e co o 01 UG book Page 5 Wednesday March 7 2007 3 00 PM
15. About this guide 1 3 Adding Paper 2 18 Administration Tools Clear Memory 8 15 Department Codes 8 7 Maintenance Tools 8 16 Passcode Protection 8 12 Auto Fit copy 5 7 Auto Suppress copy 5 11 Auto Tray Switching 2 11 3 5 5 2 5 8 Auxiliary Access 8 21 B Basic Troubleshooting Copier Problems Solution Chart 10 14 Faxing Problems Solution Chart 10 18 LCD Error Messages 10 11 Printing Problems Solution Chart 10 16 Solving Problems 10 14 Batch TX 4 15 Billing Counters 8 18 Book Copy copy 5 11 Bypass Tray 3 5 C Calling for Service 1 5 Cancel Scan 7 7 Changing the Master Code 8 11 Clean Drum 8 18 Xerox FaxCentre 2218 User Guide o x o o a Cleaning 9 2 Control Panel and LCD Display 9 3 Document Glass and Constant Velocity Trans port Glass CVT 9 2 Outside Areas 9 3 Clear Memory 8 15 Clone copy 5 7 Collated copy 5 8 Color Original 4 10 copy 5 8 Fax 4 10 Component Location 2 7 Connections 2 15 Constant Velocity Transport Glass CVT 9 2 Control Panel Overview 2 9 ControlCentre 8 4 Firmware Update Tab 8 5 Installing 8 4 PCL Button 8 6 Phonebook Tab 8 5 Printer Tab 8 6 Running ControlCentre 8 4 Using ControlCentre 8 4 Conventions 1 3 Copier Problems Solution Chart 10 14 Copy 5 6 Auto Fit 5 7 Auto Suppress 5 11 Book Copy 5 11 Clone 5 7 collated 5 8 Color Original 5 8 Index 1 Z S d 01 UG book Page 2 Wednesday March 7 2007 3 00 PM Index Covers 5 11
16. E o 01 UG book Page 3 Wednesday March 7 2007 3 00 PM Printer Specifications Xerox FaxCentre 2218 User Guide H ITEM Emulation Resolution DESCRIPTION PCL6 True 600 x 600 dpi 1200 dpi class Specifications Printing speed 17 ppm for A4 18 ppm for Letter Effective printing width 208 mm 8 2 inches for letter legal 216 x 356 mm 8 5 x 14 inch 202 mm 8 inches for A4 Page 11 3 e9 o 01 UG book Page 4 Wednesday March 7 2007 3 00 PM ep d o a a a Fax Specifications E 2 g D e ITEM DESCRIPTION Applicable line G3 PSTN Public Switched Telephone Network Communication Standard ITU G3 Super G3 Resolutions Standard203 x 98 dpi Fine203 x 196 dpi Super Fine Fine Photo 300 x 300 dpi Super Fine203 x 392 dpi Super Fine406 x 394 dpi Halftone Error Diffusion Receiving Resolutions 203 x 98 dpi 203 x 196 dpi 300 x 300 dpi 203 x 392 dpi 406 x 394 dpi Data coding MH MR MMR JBIG JPEG Color Transmission Maximum modem speed 33 6 kbps Transmission speed 3 seconds Standard resolution MMR 33 6 kbps Fax Memory 16 MB receive Printing speed 17 ppm for A4 18 ppm letter size Effective scanning width 208 mm 8 2 inches Effective printing width 208 mm 8 2 inches for letter legal 216 x 356 mm 8 5 x 14 202 mm 8 inches for A4 Document width and weight Document Feeder 176 216 mm 7 8 5 inches 45 105
17. Fax When you are away from your FaxCentre you can have your faxes automatically forwarded to a fax machine near you This lets you continue to receive your faxes regardless of where you re located This feature sets up the forwarding details for faxes This can be set for received and or transmitted faxes and can also print a copy at the FaxCentre 2218 To configure fax forwarding gt Press the Machine Status button Press W or A until System Admin Tools is displayed and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter Press lt or gt until Forward to Fax is displayed and press Enter Press lt or until the required forwarding condition is displayed and press Enter The choices are Off don t forward RX forward received TX forward transmitted All forward RX and TX Enter the fax number to receive the forwarded fax and press Enter If you want to forward the Fax to another number press lt lt or gt until Yes is displayed and press Enter Otherwise choose No and press Enter If you want to print a local copy press lt or until Yes is displayed and press Enter Otherwise choose No and press Enter If you want to delete the assigned recipient of the forwarded faxes press lt or X until Yes is displayed and press Enter Otherwise choose No and press Enter Xerox FaxCentre 2218 User Guide Page 4 21
18. Page 10 7 Troubleshooting CS e e P Zips 01 UG book Page 8 Wednesday March 7 2007 3 00 PM Troubleshooting Page 10 8 gt Turn the Jam Remove Lever in the direction of the arrow to move the paper to the exit area gt Gently pull the paper out through the exit area gt Push the Fuser Lever up gt Turn the Jam Remove Lever back to the original position gt Close the front cover and side cover Xerox FaxCentre 2218 User Guide EE NS 01 UG book Page 9 Wednesday March 7 2007 3 00 PM Zi E T 2 Sided Jam 2 o If a paper jam occurs in the 2 Sided module Duplex Jam displays and the Paper Jam LED E on the Status Map flashes E S gt Pull the Release Lever to open E the side cover Remove the jammed paper 2 gt Close the side cover Bypass Tray Jam If you try to print using the Bypass Tray and the machine does not detect paper due to no paper or improper paper loading Bypass Jam displays and the Bypass Tray LED on the Status Map flashes Bypass Jam may also occur when the paper has not fed correctly in the machine gt Open the Bypass Tray and pull the paper out of the machine Xerox FaxCentre 2218 User Guide Page 10 9 T Troubleshooting sp on A Zi 01_UG book Page 10 Wednesday March 7 2007 3 00 PM Customer Support If a fault cannot be resolved by following the LCD instructions check the troubleshooti
19. Start the program you are using to create the document and create or open the document requiring printing Select Print or Print Setup from the File menu Ensure that your Xerox FaxCentre 2218 is selected as your default printer Select Properties if you want to make any programming selections for your print job Select OK to close the Properties dialog box Select OK to process and send the print job The job will automatically be printed on your machine Xerox FaxCentre 2218 User Guide a e T Zips 01_UG book Page 3 Wednesday March 7 2007 3 00 PM Printer Settings Print Most Windows software applications allow you to make changes to the printer settings This includes settings that determine how a print job looks such as paper size paper orientation and margins Settings made in the application to create the document will usually override settings made in the printer driver ce You do not need to use any of the control panel keys to use the machine as a printer For example if you want to adjust the printing contrast you select the settings in the printer driver not the Lighten Darken feature on the machine s control panel Accessing Printer Settings You can access printer settings by using either of these methods Windows 98 Me gt Select File gt Print gt Properties or File gt Print Setup from within any Windows application OR gt Select Xerox FaxCentre 2218 pri
20. OK Cancel Select the Network radio button o gt Select Browse Xerox FaxCentre 2218 User Guide Page 4 17 a e co 4 01 UG book Page 18 Wednesday March 7 2007 3 00 PM e Select the Auto detect on the Network radio button and choose Search Now Fax Choose your device and Click OK gt If the machine does not appear in the list verify a network kit has been installed and the machine has been connected and configured on the network You cannot network fax without having a Network Kit installed on the machine eoQ o gt You can also type the IP address in directly by choosing the IP Address radio button To Send a PC Fax gt Select Print from an application and choose Xerox PC Fax as a printer The Xerox Fax eb Wizard will pop up Cover Page 1 Cover Page i Cover Page To From Date 11 09 2006 Y 18 45 44 Subject O Skip Cover Page Continue The Cover Page tab allows you to fill out a cover page or choose to skip it Select any box you want to fill in Page 4 18 Xerox FaxCentre 2218 User Guide rr e co a 01 UG book Page 19 Wednesday March 7 2007 3 00 PM a Recipients KETON FAX Fax m Phonebook Recipients Name FaxNumber_ H Name Fax Number Remove L Help The Recipients tab allows you to Add or Remove phone numbers from a phonebook
21. and then Scanners and Camera Double click your scanner driver icon The Scanner and Camera Wizard launches e Choose your scanning preferences and click Preview to see how your preferences affect the picture Scanner and Camera Wizard Choose Scanning Preferences Choose your scanning preferences and then click Preview to see how your preferences affect the picture Picture type Color picture O Grayscale picture O Black and white picture or text O Custom Custom settings Paper source ste 0 0 0 0007 Ru Se Preview lt Back LL New gt JI Cancel o gt Click Next Xerox FaxCentre 2218 User Guide a e D N o 01 UG book Page 7 Wednesday March 7 2007 3 00 PM lt y E Q Enter a picture name and select a file format and destination to save the picture E o o LO C2 Follow the on screen instructions to edit the picture after it is copied to your computer Ce If you want to cancel the scan job press the Cancel button on the Scanner and Camera Wizard Xerox FaxCentre 2218 User Guide Page 7 7 r r e co o 01 UG book Page 8 Wednesday March 7 2007 3 00 PM o Scan Page 7 8 Xerox FaxCentre 2218 User Guide r r e a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM a e e 8 Machine Administration The FaxCentre 2218 can be customized to meet your individual requirements EM Repons EE 8 2 g
22. 2 Sided Printing None Long Edge Short Edge A4 210 x 297 mm C mm C inch Print Quantity 1 Print Quality 600 dpi Favorites More Layout Options Printer Default Favorites Use this option to store your selections for a particular job After making selections enter a job title in the window and select Save Help Use to access the Help system which provides detailed OK Use to accept the selections made and close the dialog information about all the Print Driver features Cancel Closes the dialog and returns all settings to the values in place before the dialog was opened Xerox FaxCentre 2218 User Guide EE sp Ss 01 UG book Page 7 Wednesday March 7 2007 3 00 PM Paper Tab E a iz S a SR Print Quantity Use to select the size of paper required from the drop down Use to select the number of prints required Custom EG Use to enter a customized paper size SC Xerox FaxCentre 2218 PCL 6 Properties Layout Paper Image Options Output Options Wat tmark About Type Use to select the type of Puce paper required Cover Page Source Cover Page 2 210x297 mm Use to select the required Use to select the required Steis on C inch paper source for a cover P Print Quantity 1 paper source for the job GE page Favorites Printer Default ees OK Cancel Banner Page Use to select whether a banner pa
23. 2007 3 00 PM A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the copier printer Welcome The equipment is exposed to water Any part of the equipment is damaged Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Operational Safety Information To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician gt This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the electrical outlet if you are unable to insert the plug into it Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet gt Always follow all warnings and instructions that are marked on or supplied with the equipment gt Always exercise care when moving or relocating equipment Please contact your local Xerox Service Department or your local
24. Drivers CD This CD contains the print drivers scan driver and ControlCentre software available for your machine Print Drivers are available for Windows 98 NT 2000 ME and XP Print Drivers are available in PCL5e emulation PCL6 The Twain Driver is the interface between your machine and the image manipulation software The Twain Driver is available for Windows 98 NT 2000 ME and XP The WIA Driver allows you to direct scan and manipulate images without using additional software XP only The PC Fax driver can route fax image files from a computer through a selected fax machine to a list of recipients The ControlCentre software allows you to set the machine s fax number and phonebook entries Also use ControlCentre to upgrade the machine s firmware Scanning Software CD This CD contains software available when direct scanning from your machine There is Optical Character Recognition OCR software that converts the scanned image into editable text documents Xerox FaxCentre 2218 User Guide a a Z T Zips 01_UG book Page 5 Wednesday March 7 2007 3 00 PM H CD Installation Insert the appropriate CD into your CD ROM drive Use the instructions below to run the required CD Getting Started Documentation CD gt The program is designed to Autorun If this is not enabled double click on the run exe file on the CD gt Select your preferred language Drivers CD gt The p
25. March 7 2007 3 00 PM Welcome Consumables Store all consumables in accordance with the instructions given on the package or container gt Keep all consumables away from the reach of children gt Never throw toner toner cartridges or toner containers into an open flame Radio Frequency Emissions United States and Canada Note This equipment has been tested and found to comply with the limits for a class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment Laser Safety Information CAUTION Use of controls adjustments or performance of procedure other than those specified herein may result in hazardous light exposure With specific regard to laser safety the equipment complies with performance standards for laser product set by government national and interna
26. Prepare a stack of paper or transparencies by i i pa edges arid envelopes for loading by flexing avoid touching or fanning them back and forth the print side Straighten the edges on a level surface Load the print material with the print side facing down and against the right edge of the tray Page 3 6 Xerox FaxCentre 2218 User Guide r r e co a 01_UG book Page 7 Wednesday March 7 2007 3 00 PM H gt Adjust the paper guide to the au width of the stack of print g material i Ensure you have not loaded too 5 much print media The stack v should be under the Max Fill Line S Q bo D o To select the Bypass Tray press m FAXCENTRE 2218 the Paper Supply key until the Bypass Tray is lit on the Status Map gt When the Bypass Tray is selected the Paper Type option displays Use the Navigation Keys to select the Paper Type being loaded and press Enter Paper Supply K Use the instructions Setting the Paper Size on page 3 8 to set the correct size for the Bypass Tray Xerox FaxCentre 2218 User Guide Page 3 7 as e Zi 01_UG book Page 8 Wednesday March 7 2007 3 00 PM T Setting the Paper Size After loading paper in the Paper Trays you will need to set the default Paper Size Use the following instructions to set the default Paper Size for each tray Press the Machine Status key on the Control Panel Paper and Other Media Select Machi
27. When two tray lights display together the Auto Tray Switching feature is active This enables the machine to switch to a different tray if the current tray runs out of paper If a paper tray is empty the light will flash and if enabled an error tone will sound Bypass Use to notify the machine If the Bypass Tray is selected the Paper Type the type of paper loaded option displays Use the Navigation Keys to select in the Bypass Tray the Paper Type being loaded and press Enter If using the Bypass remember to load the required stock Page 5 8 Xerox FaxCentre 2218 User Guide P E co a 01 UG book Page 9 Wednesday March 7 2007 3 00 PM Special Copy Features The special Copy features available can be accessed by pressing the Menu Exit key and then selecting Copy Features on the display FAXCENTRE 2218 L d lt lt gt Menu Exit E lt gt Enter Navigation Keys Feature Description FEATURE OPTIONS TO SELECT ID Card Copy gt Press Menu Exit e Use to copy both gt Using the Navigation Keys select Copy Features sides of an ID and press Enter document e g a drivers license gt Use the Navigation Keys to select ID Card Copy onto one side of and press Enter paper gt Press Start S 1 displays Load Side 1 of the original on the Document Glass and press Start gt Repeat for Side 2 when Press Start S 2 displays The machine prints both sides of the ID
28. 01 UG book Page 2 Wednesday March 7 2007 3 00 PM e NW ERS S bd H Loading Paper o NY o Es 5 S Preparing Paper for Loading Before loading paper into the Paper Trays fan the edges This procedure separates any Es sheets of paper that are stuck together and reduces the possibility of paper jams D Ce To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required Using the Paper Trays Loading the Paper Trays Using the instructions provided load paper into the machine Up to two Paper Trays are available depending on your machine configuration The Paper Trays can hold a maximum of 550 sheets of 80 g m 20 Ib plain paper 6 gt To load paper pull open the Paper Tray gt Push down on the pressure plate until it locks into position Page 3 2 Xerox FaxCentre 2218 User Guide aa a P Ve s SS If you experience problems with paper feed turn the paper around and ifthe problem continues use the Bypass Tray o 01 UG book Page 3 Wednesday March 7 2007 3 00 PM Adjust the rear paper guide to the required paper length It is preset to A4 or Letter size depending on country To load another size lift the rear guide out of the current position and insert it into the required position D The Paper Trays can hold a maximum of 550 sheets of 80 g m 20 Ib plain paper You can use gt Fan the paper and insert it into the tr
29. 1 800 939 3769 Xerox FaxCentre 2218 User Guide Page 1 5 en ENS 01 UG book Page 6 Wednesday March 7 2007 3 00 PM Safety Notes Welcome Read these safety notes carefully before using this product to ensure you operate the equipment safely Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Any unauthorized alternation which may include the addition of new functions or connection of external devices may impact the product certification Please contact your authorized local dealer for more information Warning Markings All warning instructions marked on or supplied with the product should be followed This WARNING symbol alerts users to areas of the product where there is the possibility of personal injury gt This WARNING symbol alerts users to areas of the product where there are heated surfaces which should not be touched Electrical Supply This product shall be operated from the type of electrical supply indicated on the product s data plate label If you are not sure that your electrical suppl
30. 2 Welcome Center 1 5 Canada 1 5 10 10 US 1 5 10 10 WIA driver 7 6 X Xerox Website 1 5 Xerox Welcome Center 1 5 Index 5 x o o co o 01 UG book Page 6 Wednesday March 7 2007 3 00 PM e Index Index 6 Xerox FaxCentre 2218 User Guide r r e
31. A6 105 x 148 5 NO 0 YES 10 Post Card 4 x 6 inch NO 0 YES 10 Hagaki 5 83 x 8 27 inch NO 0 YES 10 a Depending on paper thickness maximum capacity may be reduced b Feed one sheet at a time through the Bypass Tray if jams occur NOTE For information about Media weight specifications refer to General Specifications starting on page 11 6 Xerox FaxCentre 2218 User Guide o Page 3 9 e9 Ea 01 UG book Page 10 Wednesday March 7 2007 3 00 PM When selecting or loading paper envelopes or other special media please adhere to these guidelines Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use only high quality copier grade paper Avoid paper with embossed lettering perforations or texture that is too smooth or too rough Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl Paper and Other Media During storage moisture proof wrap any plastic container or bag should be used to prevent dust and moisture from contaminating your paper Always use paper and other media that conform with the specifications detailed in General Specifications on page 11 6 Use only well constructed envelop
32. Create Booklet 5 12 Edge Erase 5 10 ID Card Copy 5 9 Lighten Darken 5 6 Margin Shift 5 10 N Up 5 12 Original Type 5 8 Paper Supply 5 8 Reduce Enlarge 5 6 start 5 5 Transparencies 5 12 Copy Feature selection 5 4 Copy Features 5 6 Copy Mode 5 2 Copy quantity 5 5 Copying Procedure 5 2 Covers copy 5 11 Create Booklet copy 5 12 Creating Departments 8 7 Customer Replaceable Units 9 5 Drum Cartridge 9 8 Toner Cartridge 9 5 Customer Support 1 5 D Delay Fax 4 14 Department Codes 8 7 Changing the Master Code 8 11 Creating Departments 8 7 Managing Departments 8 9 Printing Department Data 8 8 Dial Tone Detection 8 20 Dialing Methods Keypad Dialing 4 6 Manual Dialing 4 8 Manual Group Dialing 4 7 Redial 4 8 Document Feeder 4 2 5 3 7 3 Document Glass 4 3 5 4 7 4 Cleaning 9 2 Drum Cartridge 9 8 Replacing the Drum Cartridge 9 8 Index 2 Drum Cartridge installing 2 13 Drum Cleaning 8 18 Drum Replacement 8 17 E Edge Erase copy 5 10 Enter the Fax Number 4 4 Enter the guantity 5 5 Error Messages 10 11 Expected Toner Cartridge Life 9 5 External Connections 2 15 F Fault Clearance 10 3 Fax 4 10 Batch TX 4 15 Delay Fax 4 14 Fax Forwarding 4 21 Lighten Darken 4 10 Mailbox Setup 4 22 Memory Fax 4 13 Original Type 4 10 PC Fax 4 17 Polling 4 15 Priority Fax 4 14 Secure Receive 4 16 Start 4 5 Toll Save 4 13 Fax Features 4 9 Fax Forwarding 4 21 Fax Number 4 4 Fax Setup Options 4 30 Fax Specification 1
33. Exposed areas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components gt Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Paper and Other Media Xerox FaxCentre 2218 User Guide Page 3 11 oi Zips 01_UG book Page 12 Wednesday March 7 2007 3 00 PM Paper and Other Media Page 3 12 Xerox FaxCentre 2218 User Guide a Sch a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM a e e 4 Fax The Fax function is available as standard on the Xerox FaxCentre 2218 gt Faxing Procedure SG KENE EE EAR 4 2 gt Dialing Methods EE id dead AE 4 6 gt Basic Fax Features ciao cis de ceed aaa a s 4 9 E gt SpecialFaxFeatureS 4 12 B POFA EE 4 17 gt Fax Forwarding auus acad dena tc amas 4 21 gt Mailbox Setup ee ks hd ker Rh n 4 22 gt Mailbox ProcedureS 4 25 gt Fax GetupOptons eee 4 30 o 01 UG book Page 2 Wednesday March 7 2007 3 00 PM e P Ve lt y E ax Faxing Procedure ED Load the Originals Document Feeder gt Remove all staples and paper clips prior to loading gt Adjust the sliding document guides to the size required Document Guides
34. For more information about Press the Fax feature key Lighten Darken the available Fax features retards required on the Control Panel Original Type Basic Fax Basic features available for Fax Features on j page 4 9 and jobs are Lighten Darken 2 Sided Special Fax Original Type Color Original and Features on Resolution page 4 12 gt Using the Navigation Keys select the setting required for the feature and press Enter em esolution Color Original 2 Sided o Enter the Fax Number e There are several gt Use the Numeric Keypad to enter methods available for the telephone number of the entering the remote fax machine remote fax number formore y f an incorrect number is entered information refer ede use the Navigation Keys to select to Dialing Methods on the incorrect number and then Numeric Keypad page 4 6 press the correct number Clear Clear All Pressing the Clear Clear All key will delete the entire fax number entered Page 4 4 Xerox FaxCentre 2218 User Guide a e co a 01 UG book Page 5 Wednesday March 7 2007 3 00 PM Fax Go Press Start Press Start to begin the Fax job gt If the display shows Scan Another and another original requires scanning load the next original and select Yes Press Enter Navigation Keys Continue the procedure until all the originals have been scanned Select No when all the originals ha
35. Machine Setup Options 0 ccceeeeeeeeeceeceeeeeeeeeeeeeeceeeenaeeeeeeeeeeeeeteee Installing Software qc ccccsesccteceeveccaceetveestcceerneccessteneveecteeereecceeentescteeeneress Installing Drivers eee en rtt eer System Requirements sisi dices iite eek a Installing Drivers in Windows ssem HH Test Print or Scal dte ree AT Paper and Other Media esee 3 1 Loading Papeor 5 eremi Rip RRS 3 2 Preparing Paper for Loading LLY LL HALL LLY LLA FEL L Ynn annen 3 2 Using the Paper Tray rtt ze cere tene ioca edge 3 2 Using the Bypass Tra 3 5 Setting the Paper Size uiii ente RR FREDA FY AARAA 3 8 Media Specifications eeeeseeeee eeeeeeeeeeseeeeee een en nennen 3 9 Media Sizes and Types ssseessss esee then tide ris 3 9 E 4 1 Faxing Procedure sosisini nnn canainn Aer Pe RR RR dee eEEeren 4 2 Dialing Methods nett PEE 4 6 Basic Fax Features eure eerie eee teio i dee DEER 4 9 Feature Description eese eene 4 9 Special Fax Features eer eei ttt nnne naa ROD ADRA ER DER IER RR Eeer 4 12 Feature Description 4 12 PC Fax A 4 17 Configure PC a HERE FYFYR FFWRDD E DNA FC HYN 4 17 To senda PC Fax nee ka IR trace cem e dee EA 4 18 Fax Forwarding uiuit siege cara ODL DYT Eae ier ies Dr tae 4 21
36. Name New Drum This function is used to reset the drum counter after the drum has been replaced ED gt Press the Machine Status key e Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select New Drum and press Enter gt To set the drum counter to zero select On and press Enter Otherwise select Off and press Enter to exit the selection Xerox FaxCentre 2218 User Guide Page 8 17 de Zips 01 UG book Page 18 Wednesday March 7 2007 3 00 PM Clean Drum Machine Administration If streaks or spots appear on the prints the drum cartridge may require cleaning Ensure that paper is loaded prior to selecting this option Press the Machine Status button 2 gt Using the Navigation Keys select System Admin Tools and press Enter gt Ifthe System Admin Tools have already been passcode protected type in the password and press Enter gt Select Clean Drum and press Enter The FaxCentre 2218 will print a special cleaning page Billing Counters Billing can display the contents of a number of counters used in the FaxCentre 2218 These counters are Page 8 18 Total Impressions the total number of prints produced by the machine Toner Impressions the number of prints produced by the toner Drum Impressions th
37. Options Tab 6 8 Output Options Tab n nter eite nae a hern 6 9 Watermark Tab essere LLY LL nennen nnne 6 10 About Tab vie e teet race ENEE Ee a e REUS 6 11 lj gt ND 7 1 TWAIN Scanner Program eese nennen nennen nennen 7 2 TWAIN Scanning Procedure eeeeeeeeneneeneeenen nnne nnns 7 3 Scanning Using the WIA Driver eren 7 6 WIA Scanning Procedure eene enne 7 6 Machine Administration eeeeeeeeeeeeeeennn 8 1 REPOS D eee 8 2 Kei GE Ee E 8 2 Printing Reports cc eeceeeeeeeeeeeteee LLL RHYL RHYFEL LARA E LLY HEL LL nennen 8 3 ControlCentre ecce itenieti erre aani NEUR aS EPA LERA SERE ENEE 8 4 Installing Control entre 8 4 Running ControlCentre eeeen nnr Y LLY LLYR LLY LLALL LLYR FELLY EE 8 4 Using Control entre 8 4 Department Codes rrr or ER RERERKEXRRRRRRRRERER NER RAN X XYXRRRRR NER canna 8 7 Page iii e Z S Al 4 d 01 UG book Page iv Wednesday March 7 2007 3 00 PM Page iv Setting RTE 8 7 Printing Department Data 8 8 Managing Departmments rc Y YYL LLY LLY HL eene 8 9 Changing the Master Code sss 8 11 Passcode Protection eret a rre ENEE KEEN 8 12 Enable Passcode Protection sss 8 12 Change the Passcode emm een 8 13 Clear Memory ET 8 15 Clearing the M
38. PC and switch on the FaxCentre 2218 gt The Hardware Wizard will search for and find the drivers Follow the on screen instructions The Hardware Wizard may appear twice once for the print driver and once for the scan driver Installing Xerox Drivers in Microsoft Windows XP 2000 NT or Windows 98 ME using the Parallel port gt Plug the Parallel cable into the FaxCentre 2218 and connect it to your PC Start your PC Gp and switch on the FaxCentre 2218 gt Insert the Xerox Drivers CD into the CD ROM drive In Microsoft Windows click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive and click OK gt When the language selection window appears select the appropriate language amp E Xerox FaxCentre 2218 ES English z FaxCentre 2218 Page 2 28 Xerox FaxCentre 2218 User Guide a e co 01 UG book Page 29 Wednesday March 7 2007 3 00 PM o gt Select Next p Ka o Co D o gt Choose the components you want to install and then click Next Ez r 4 Ka F Xerox FaxCentre 2218 o e Select components to install PC Scan APC Print ZZ ControlCentre PCFax FaxCentre 2218 If you wish to install a particular software components check the box to the left of its name lt Back Cancel gt The confirmation screen summarizes your selections Either Click Back to reselect or Click Next to install your selections
39. Page 27 Wednesday March 7 2007 3 00 PM gt When the language selection window appears select the appropriate language m E Xerox FaxCentre 2218 ES T g Engish EI o D amp S o e FaxCentre 2218 V2 00 58 e Click Next e Choose the components you want to install and then click Next i SB Xerox Fast entre 2218 E3 Select components to install PC Scan IAPC Print 2 ControlCentre PCA FaxCentre 2218 N If you wish to install a particular software components check the box to the left of its name lt Back Cancel gt The confirmation screen summarizes your selections Either Click Back to reselect or Click Next to install your selections i 2 Xerox FaxCentre 2218 E3 You have chosen to install FaxCentre 2218 Click the Back button to change the software components you have selected to install lt Back Next gt m Xerox FaxCentre 2218 User Guide Page 2 27 sp Ss 4 01 UG book Page 28 Wednesday March 7 2007 3 00 PM e gt gt When the setup has completed click Finish E O es Fast entre 2218 pa Setup has finished installing Xerox FaxCentre 2218 on your computer E M9 FaxCentre 2218 gt Plug the USB cable into the FaxCentre 2218 and connect it to your Personal Computer 7 PC Start your
40. Use to de activate the Press Menu Exit e Use to set a low fonum Using the Navigation keys select Fax Features rate period for On Use to enable the feature and press Enter sending faxes Select Toll Save and press Enter Select On and press Enter Select Start Time and enter a date and time to start the Toll Save period Press Enter gt Select End Time and enter a date and time to end the Toll Save period Press Enter Memory Fax No Used to enter the fax gt Press Menu Exit hone number for the SSC e Use to senda Ge SEI Using the Navigation Keys select Fax Features fax from and press Enter memory gt Select Memory Fax and press Enter gt Enter the fax number using the Numeric keypad a Phonebook entry or One Touch key for the remote machine Press Enter gt Another No displays if required enter another number and press Enter gt When all the numbers have been entered the originals are scanned and stored in memory The fax is then sent from memory Xerox FaxCentre 2218 User Guide Page 4 13 S e S Fax 3 01 UG book Page 14 Wednesday March 7 2007 3 00 PM Delay Fax e Use to seta specific time for sending your fax e When the machine has more than one fax stored in memory the status message Delayed Fax is displayed Press Menu Exit Using the Navigation Keys select Fax Features
41. Wednesday March 7 2007 3 00 PM 2 Sided Yes Use for 2 sided originals Press 2 sided Fax No Using the Navigation Keys select Yes or No and press Enter Xerox FaxCentre 2218 User Guide Page 4 11 r r e 3 01 UG book Page 12 Wednesday March 7 2007 3 00 PM S e S Special Fax Features The special Fax features available can be accessed by pressing the Menu Exit key and then selecting Fax Features on the display Menu Exit Enter Navigation Keys Feature Description Toll Save Using the Toll Save button on the control panel you can quickly set your machine to send the document s stored in memory during a preset time slot when the call charge is lower Toll Save mode helps you to take advantage of lower long distance rates at night for example NOTE The toll saving time slot may vary depending on your contract with your long distance phone company Memory Fax Using the Memory Fax feature enables you to scan your documents into the memory of the machine Once you have entered the destination the machine will begin fax transmission from memory enabling you to remove the original documents Delay Fax Using Delay Fax enables you to specify the time of a fax transmission or poll This option can be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum period of 23hrs 59mins by specifying the time at which the fax is sent Pr
42. _ gt Insert the originals neatly into the Document Feeder face up The first page should be on top with the headings towards the back or left of the machine gt Align the stack with the left and rear edges of the tray Adjust the guides to just touch the edges of the originals D Up to 50 sheets of 80 g m 20lb bond paper can be loaded Weight ranges from 45 105 g m 12 5 28lb Sizes range from B5 to Legal 7 x 10 to 8 5 x 14 Refer to Scanner and Copier Specifications on page 11 5 for full Document Feeder specifications Page 4 2 Xerox FaxCentre 2218 User Guide r e co a 01 UG book Page 3 Wednesday March 7 2007 3 00 PM Document Glass E LL e Ensure no Raise the Document Feeder and documents are a ini Jaded ihe position the original face down on Document the Document Glass Feeder when P i using the Align with the registration arrow in Document Glass the rear left corner Leaving the Lower the Document Feeder Document Feeder open while scanning will affect the image quality and toner consumption e On completion of the job ensure the Document Feeder is closed 2 Select the Fax key gt Press the Fax key to activate Fax mode FAXCENTRE 2218 The Fax key remains illuminated when selected Xerox FaxCentre 2218 User Guide Page 4 3 Sch co a 01_UG book Page 4 Wednesday March 7 2007 3 00 PM a 8 E Select the Fax Features e
43. advance you want to poll is not that you are polling and have the fax machine ready to respond to your loaded with the original document poll Enter the correct poll code ne Wee Sending or receiving a fax will clear the error another fax machine you message have used an incorrect poll code No Developer Cartridge The toner cartridge is not Install the toner cartridge Refer to Toner installed Cartridge on page 9 5 Page 10 12 Xerox FaxCentre 2218 User Guide e Si IS co 4 01 UG book Page 13 Wednesday March 7 2007 3 00 PM E Xerox FaxCentre 2218 User Guide e H DISPLAY MEANING SOLUTION No Not Assigned The Speed Dial location has no number assigned No Paper The recording paper in Load the recording paper in the Paper Tray the paper tray has run out RX Tray Full Paper is overstacked in Remove paper the output bin Paper Jam 0 Paper has jammed in the Clear the jam Refer to Paper Jams on page paper feeding area 10 6 Paper Jam 1 Paper has jammed in the Clear the jam Refer to Paper Jams on page fuser area 10 6 Paper Jam 2 Paper has jammed in the Clear the jam Refer to page Paper Jams on paper exit area page 10 6 Power Failure The machine s memory has not been backed up Toner Empty The Toner Cartridge has Replace with a new toner cartridge Refer to run out The machine Toner Cartridge o
44. are not sent even if Check that the remote Fax is compatible with the machine This operations are carried out machine supports G3 communications but not G4 normally communications id Originals cannot be received Check the telephone cord has not been disconnected even if Start is pressed Hisp Check the power plug has not been unplugged from the power outlet Press the manual dial button and listen for a dial tone to ensure the machine and telephone line are working Check with the party trying to send the original that there are no problems with the remote fax Paper is not collated Ensure the machine has paper loaded Check if a paper jam has occurred Page 10 18 Xerox FaxCentre 2218 User Guide r a e H co 4 01 UG book Page 19 Wednesday March 7 2007 3 00 PM Check with the party sending the original that the problem is not due to a fault or operator error at the remote Fax For example dirty scan glass or dirty scan lamp original PROBLEM SUGGESTED SOLUTION Fi o The received original is printed Check with the party sending the original that the original is a 2 dark and is illegible or black clean copy kd stripes are printed on the S E ES If the same problem occurs even when copies are made on the machine clean the drum Refer to Maintenance Tools on page 8 16 for instructions Paper is collated but not printed Ensure there enough toner Check with the pa
45. document on one side of paper Xerox FaxCentre 2218 User Guide Page 5 9 e e Zi 01_UG book Page 10 Wednesday March 7 2007 3 00 PM amp Si Edge Erase Off Use to de activate the gt Press Menu Exit feature e Use to clean up SE Using the Navigation Keys select Copy Features the edges of an Small Orig Use to erase 6 mm 0 25 and press Enter original e g if it is frayed or has Edges from the edge of the hole punch or document staple marks Copy gt Use the Navigation Keys to select Edge Erase and press Enter Binder Use to erase 24 mm 1 0 gt Holes _ from the left edge of the document Select the required Edge Erase option and press Enter to save the selection Book Use to erase 6 mm 0 25 Center amp from the left and right Edges edge of the document Border Use to create a border Surround around all edges of the document Margin Shift Off Use to de activate the gt Press Menu Exit feature RS e Use to create a NUS Using the Navigation Keys select Copy Features binding edge for Auto _ Use to center the image and press Enter the document ventu ce paper Use the Navigation Keys to select Margin Shift Left Use to enter a shift and press Enter Margin amount for the left margin Select the required Margin Shift option and press Right Use to enter a shift Enter Mar
46. g m 12 5 28 Ib Document Glass Maximum Legal 216 x 356 mm 8 5 x 14 inch Input paper tray capacity Tray 1 and Tray 2 optional 550 sheets 80 g m 20 Ib Each Bypass Tray 100 sheets 80 g m 20 Ib Document Feeder Document Feeder Up to 50 pages 80 g m 20 Ib Document Glass 1 page Page 11 4 Xerox FaxCentre 2218 User Guide e e aa a SS E o 01 UG book Page 5 Wednesday March 7 2007 3 00 PM Scanner and Copier Specifications H ITEM Scanning method Copy speed DESCRIPTION CCD Flat bed 17 A4 18 Letter Copies Per Minute Specifications Scan speed 2 5 msec line MONO Scan resolution 600 x 600 dpi Document Glass 600 x 300 Document Feeder Scan mode True Color 256 Gray Black and white Copy mode Effective scanning width Maximum document width Black and White 208 mm 8 2 inches 216 mm 8 5 inches Multi copy range 1 999 Reduction amp Enlargement 25 400 in 1 increments from Document Glass 25 100 in 1 increments from Document Feeder Maximum print edge margin Top Bottom Each side 4 mm 0 16 inch First Copy Out Time Xerox FaxCentre 2218 User Guide Under 10 seconds Normal Ready 35 seconds from Power Save Page 11 5 e9 A Zips 01 UG book Page 6 Wednesday March 7 2007 3 00 PM o m a m General Specifications E 2 g D e ITEM DESCRIPTIO
47. have been designed for ease of use but to use your machine to its fullest potential take some time to read the User Guide P MUO od 56e dde Y bus dee ida 1 2 E We AbouL INS QUE Lasdas uad RRETe ERE ERT PT 1 3 B gt Related Information Sources 1 4 gt Customer EE 1 5 b Daey NOS MT O AI I 1 6 gt Regulatory Information au ws rw 1 12 gt Environmental Compliance 1 15 gt lllegalCopies 1 16 gt Product Recycling and Disposal 1 19 Xerox FaxCentre 2218 User Guide Page 1 1 SS Y Y o 01 UG book Page2 Wednesday March 7 2007 3 00 PM Welcome For instructions on unpacking and setting up the machine ready for use the Quick Install Sheets or refer to Getting Started on page 2 1 Page 1 2 Introduction Xerox FaxCentre 2218 This model provides faxing digital copying direct printing and scanning at 17 pages per minute A4 or 18 pages per minute Letter as standard Options available include an additional Paper Tray Foreign Interface Stand and Network Kit LIS The Network Kit enables network printing The kit also includes Macintosh PostScript 3TM and Linux print and scan drivers Xerox FaxCentre 2218 User Guide EE co o 01 UG book Page 3 Wednesday March 7 2007 3 00 PM About This Guide H Throughout this User Guide some terms are used interchangeably gt Paper is synonymous
48. of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Xerox FaxCentre 2218 User Guide Page 1 17 aa a en ENS 01 UG book Page 18 Wednesday March 7 2007 3 00 PM gt Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Welcome Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness accuracy In case of doubt consult your solicitor Page 1 18 Xerox FaxCentre 2218 User Guide E ep Zips 01 UG book Page 19 Wednesday March 7 2007 3 00 PM Product Recycling and Disposal Welcome If you are managing the disposal of your Xerox product please note that the product may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of lead mercury and perchlorate is fully consistent with regulations applicable at the time that
49. on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges Xerox FaxCentre 2218 User Guide a a P E H S a en 01 UG book Page 13 Wednesday March 7 2007 3 00 PM Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEOWFTXXXX If requested this number must be provided to the Telephone Company Welcome A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant WARNING Ask your local Telephone Company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage Telephone Company equipment You not Xerox assume all responsibili
50. r e T E Zips 01_UG book Page 33 Wednesday March 7 2007 3 00 PM Test Print or Scan g o To ensure the FaxCentre 2218 has been installed correctly a test print or scan should be Y submitted from the Workstation Use the following instructions to send a test print or scan 2 8 Test Print Gi gt Open a document on the Workstation 2 gt Select the Xerox FaxCentre 2218 as the printer to which the document will be sent Print the selected document on the device and verify that it prints correctly The installation process is now complete Test Scan a gt Open the TWAIN compliant application being used to scan documents gt Follow the instructions provided in Scan starting on page 7 1 to scan a document and e verify that it scans correctly The installation process is now complete Xerox FaxCentre 2218 User Guide Page 2 33 oi Zips 01_UG book Page 34 Wednesday March 7 2007 3 00 PM Getting Started Page 2 34 Xerox FaxCentre 2218 User Guide r e a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM a e e 3 Paper and Other Media There is one Paper Tray and a Bypass Tray as standard on the Xerox FaxCentre 2218 A second Paper Tray is available to purchase as an option gt Loading PaO oos s ko OE EY Id RIP 3 2 gt Setting the Paper SiZe 3 8 E gt Media Specifications 3 9 B Xerox FaxCentre 2218 User Guide Page 3 1 o
51. support organization to arrange relocation of the product to a location outside of your building gt Always locate the equipment in an area that has adequate ventilation and the room for servicing See Install guide for minimum dimensions gt Always use materials and supplies specifically designed for your Xerox equipment Use of unsuitable materials may result in poor performance gt Always unplug this equipment from the electrical outlet before cleaning Page 1 8 Xerox FaxCentre 2218 User Guide aa a LP SS E H ep Ss 01 UG book Page 9 Wednesday March 7 2007 3 00 PM Do Not Do These gt Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet Welcome gt Never attempt any maintenance function that is not specifically described in this documentation gt This equipment should not be placed in a built in installation unless proper ventilation is provided Please contact your Authorized local dealer for further information gt Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers gt Never locate the equipment near a radiator or any other heat source gt Never push objects of any kind into the ventilation openings gt Never override or cheat any of the electrical or mechanical interlock devices gt Never operate the equipment if you notice unusual noises or odors Discon
52. the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the Xerox Welcome Center telephone number 800 821 2797 If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Xerox FaxCentre 2218 User Guide Page 1 13 aa a LP ep Ss 01 UG book Page 14 Wednesday March 7 2007 3 00 PM Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information Welcome If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer CANADA This product meets the applicable Ind
53. the product was placed on the market For disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate Xerox operates an equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Xerox FaxCentre 2218 User Guide Page 1 19 oi Zips 01_UG book Page 20 Wednesday March 7 2007 3 00 PM Welcome Page 1 20 Xerox FaxCentre 2218 User Guide a Sch e 1 a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM T 2 Getting Started Before you start to use your machine there are a number of tasks to perform Using the instructions provided in this chapter unpack and setup your machine Installing Drum and Toner Cartridges Y Y ON V ON ON V WV Xerox FaxCentre 2218 User Guide LEES NIU _ y A ea Machine OvervieW en Making Connections Powering On the Machine Ee ua i rc m DOR 928 ET HF
54. the recipient gt Press the Menu Exit key 77 S FAXCENTRE 2218 gt Using the Navigation Keys select Mailbox and press Enter gt Select Send and press Enter gt Enter the Box Number for where the originals are to be sent and press Enter gt Enter the Passcode for the mailbox and press Enter gt Enter a remote fax number using the Numeric keypad a Phonebook entry or One Touch Key and press Enter The display shows the current time gt Enter a Start Time for the originals to be sent and press Enter If you set a time earlier than the current time the job will be sent at that time the following day The originals will be sent to the mailbox at the specified time Xerox FaxCentre 2218 User Guide Page 4 29 r e ep Ss 01 UG book Page 30 Wednesday March 7 2007 3 00 PM ax Fax Setup Options Changing the Fax Setup Options Lighten Darken Resolution Receive Mode Fax Duplex Speed Dials Group Dials One Touch Keys MSG Confirm Auto Reduction Prefix Dial Auto Report ECM Mode Page 4 30 Redials The Fax Setup Options contain features that enable you to enhance the appearance and style of your faxed document Adjusts the lightness or darkness of the fax The Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces better guality for photos However a lower resolution reduces commu
55. this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 15 minutes A more detailed description of this feature together with instructions on changing the default time to suit your work pattern can be found in the Machine Setup section of this guide Canada Environmental Choice Terra Choice Environmental Serviced Inc of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment 2 Asa participant in the Environmental Choice program Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible pr
56. will be blank if you have just enabled Passcode Protection Xerox FaxCentre 2218 User Guide Page 8 13 a e oi Zips 01_UG book Page 14 Wednesday March 7 2007 3 00 PM o gt Enter the new passcode and press Enter o gt Confirm the new passcode and press Enter Machine Administration Page 8 14 Xerox FaxCentre 2218 User Guide a Sch Zi 01_UG book Page 15 Wednesday March 7 2007 3 00 PM T Clear Memory This tool is provided to let you clear the data from selected areas of memory For Fax you can clear the phonebook and both receive and transmit history data Clearing the Memory Machine Administration 1 gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter E gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Clear Memory using the Navigation Keys and press Enter e Select the option required and press Enter The choices are System Data Fax Phone Book Fax RX History Fax TX History Xerox FaxCentre 2218 User Guide Page 8 15 SP Zips 01_UG book Page 16 Wednesday March 7 2007 3 00 PM Maintenance Tools A number of maintenance tools are provided in System Admin Tools Serial Number Notify Toner Low Machine Administration New Drum Clean Drum Billing Counters Ce These tools can also be accessed using Xerox CentreWar
57. 1 4 Faxing Problems Solution Chart 10 18 Faxing Procedure 4 2 Features Fax 4 9 Firmware Update Tab 8 5 G General Problems 10 2 General Specification 11 6 Getting Started Xerox FaxCentre 2218 User Guide o e Sch Z S d 01 UG book Page 3 Wednesday March 7 2007 3 00 PM Copying Procedure 5 2 Loading Paper 3 2 ID Card Copy copy 5 9 Information Sources 1 4 Installing ControlCentre 8 4 Installing Drum and Toner Cartridges 2 13 Installing Software 2 25 Introduction 1 2 J Job Status 4 5 K Keypad Dialing 4 6 L LCD Error Messages 10 11 Lighten Darken copy 5 6 fax 4 10 Loading documents 4 2 4 3 5 3 5 4 7 3 7 4 Loading Paper 2 18 3 2 Bypass Tray 3 5 Paper Tray 3 2 Preparation 3 2 Stock Types 3 9 Local Connection Test Print 2 33 Test Scan 2 33 Location of Components 2 7 Machine Overview 2 6 Machine Setup 2 21 ControlCentre 8 4 Machine Setup Options 2 22 10 14 Mailbox 4 25 Mailbox Setup 4 22 Maintenance Tools Billing Counters 8 18 Check Serial Number 8 16 Xerox FaxCentre 2218 User Guide o Clean Drum 8 18 New Drum 8 17 Notify Toner Low 8 17 Making Connections 2 15 Managing Departments 8 9 Manual Dialing 4 8 Manual Group Dialing 4 7 Margin Shift copy 5 10 Media Specifications 3 9 11 7 Memory Fax 4 13 Models and Options 2 6 N N Up copy 5 12 Index O Options 2 6 Ordering Supplies 9 4 Original Type copy 5 8 fax 4 10 Overview Control Pa
58. 2218 User Guide Page 9 5 aa a Maintenance E P WD co o 01 UG book Page 6 Wednesday March 7 2007 3 00 PM Maintenance o o If the toner gets on clothing wipe it off with a dry cloth andwash clothing in cold water Hot water sets toner into fabric Page 9 6 Open the front cover gt Turn the cartridge locking lever upwards to release the toner cartridge To Re distribute the Toner Pull out the toner cartridge and gently shake the cartridge to distribute the toner evenly inside the cartridge Reinstall the toner cartridge then lock the lever Close the front cover and the side cover The display shows New Toner select No and press Enter The machine returns to standby Xerox FaxCentre 2218 User Guide EE 3 01 UG book Page 7 Wednesday March 7 2007 3 00 PM ST o Replacing the Toner Cartridge gt Shake the new toner cartridge horizontally four or five times Maintenance gt Slide the new toner cartridge in until it locks in place gt Turn the toner locking lever downwards until it locks in place gt Close the front cover and the side cover gt The display shows New Toner select Yes and press Enter The machine returns to standby Setting the Product to Send Toner Low Information If the Notify Toner menu option is set to On when the toner cartridge needs to be replaced t
59. Detection Press the Machine Status button Using the Navigation Keys select System Admin Tools and press Enter oe gt If the System Admin Tools have already been passcode protected type in the password and press Enter Select DT Detection and press Enter Select On using the navigation tools Page 8 20 Xerox FaxCentre 2218 User Guide r r e co a 01 UG book Page 21 Wednesday March 7 2007 3 00 PM E Enabling or Disabling Auxiliary Access Auxiliary Access is available as an option It allows a foreign interface board to be recognized Use these instructions to enable or disable Auxiliary Access Machine Administration 6 Press the Machine Status key TT K Machine Status e Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Auxiliary Access and press Enter gt To enable Auxiliary Access select On is displayed and press Enter Otherwise select Off and press Enter Xerox FaxCentre 2218 User Guide Page 8 21 oi Zips 01_UG book Page 22 Wednesday March 7 2007 3 00 PM Machine Administration Page 8 22 Xerox FaxCentre 2218 User Guide a Sch e e E a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM 9 Maintenance Performing the maintenance tasks enables
60. E If it is directly attached to your computer click Local K u Ee If itis attached to another computer click Network inter C Network printer gt At the next screen click Have Disk and browse to your CD ROM drive Open the Driver QU directory then open the Print directory then open the AddPrint directory and then choose the Win9x directory and click OK Open ls File name Folders a IE inf e driver print addprint Cancel Network Cy print x addprint 12 gt The next screen will display the Xerox FaxCentre 2218 driver click Next Xerox FaxCentre 2218 User Guide Page 2 31 T Zips 01_UG book Page 32 Wednesday March 7 2007 3 00 PM E gt Click the port that the printer cable is attached to in this case USB and click Next Add Printer Wizard Click the port you want to use with this printer and then click Next Available ports Getting Started J Communications Port COM2 FEM656C 3Com Global 10 100 56K CardB FAX Microsoft Fax Monitor FILE Creates a file on disk LPT1 ECP Printer Port USB001 irtual Printer Port for USB Configure Pott teen 14 You can type in a name for your new printer or accept the default then click Next 4 15 Choose Yes to print a test page and click Finish The FaxCentre 2218 driver will now be installed and a test page should print Page 2 32 Xerox FaxCentre 2218 User Guide r
61. Fax Select to activate the Fax mode The Fax key illuminates when selected Menu Exit Use to access the menu functions and also to move up through the menu levels Enter Use to confirm the selection on the display Navigation Keys Use to scroll through the menu items and the options available for each es e menu item Paper Supply Use to select a paper type and source Each press of the Paper Supply key changes the selection The Status Map indicates the selected tray NOTE Paper Tray 2isavailableasanoption SS Page210 Xerox FaxCentre 2218 User Guide rr e 4 01 UG book Page 11 Wednesday March 7 2007 3 00 PM Xerox FaxCentre 2218 User Guide e Status Map Bypass Paper l Jam Tray 1 Tray 2 The Status Map identifies which paper tray is selected when a paper tray is empty and when an error occurs The Status Map has a light for each paper tray A paper tray can be selected using the Paper Supply key Each time the key is pressed a different tray is selected and a green light displays to indicate the selected tray When two tray lights display together the Auto Tray Switching feature is active This enables the machine to switch to a different tray if the current tray runs out of paper If a paper tray is empty the light will flash and if enabled an error tone will sound If an error occurs a red light displays and a message appears on the display providing further information Ce For a detailed desc
62. INGS DESCRIPTION Discard Size 00 30 Ifthe Fax Setup option Auto Reduction is set to Off and the received document is as long or longer than the paper selected the machine will discard any excess image from the bottom of the page that is longer than the selected length If the received page is outside the discard margin set it will print on two sheets of paper at the actual size Margins can be set between 0 30mm 1 2 Page 2 24 Xerox FaxCentre 2218 User Guide EE E ep Zips 01 UG book Page 25 Wednesday March 7 2007 3 00 PM Installing Software Installing Drivers Getting Started Programs for Windows To use your machine as a printer and scanner in Windows you must install the MFP drivers You can install some or all the following components gt Printer driver Use this driver to take full advantage of your printer s features The PCL Print driver is standard The driver compatible with PostScripte3 M is available with the optional Network Kit Scan driver Twain direct scan and Windows Image Acquisition WIA drivers are available for scanning documents on your machine gt ControlCentre Use this program to create phonebook entries edit printer settings and upgrade machine firmware PC Fax Driver Use to route fax images from a computer through a selected machine to a list of recipients Macintosh Driver You can print and direct scan t
63. Is E o 01 UG book Page 1 Wednesday March 7 2007 3 00 PM FaxCentre 2218 User Guide 700N00148 Rev A D Bi NS 01 UG book Page2 Wednesday March 7 2007 3 00 PM Prepared and Translated by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 2007 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged Changes technical inaccuracies and typographical errors will be corrected in subsequent editions d ES Meo 7 SZ EN d 01 UG book Page i Wednesday March 7 2007 3 00 PM Table of Contents 1 WV GNC INNS FER a RNEER EEan 1 1 Lej iere s Tori c TF FERF CH EN FERF RED 1 2 About This Guide creer enitn EE ka ENNER ENKEN FRE RRRAR NER EDU 1 3 Related Information Sources ccceceeeseeeeeeeeeeeeee eee eeeeeeeeeaneeeeeeeeeeeeeeneees 1 4 Customer Support condere n e REESE PIRE KEYE EL E RACER SERERE RR LEE ERR RR R 1 5 KIIAScrt
64. L ETAT 4 22 Create a MailbOX E 4 23 Delete a Mailbox ssssssseeee nemen 4 24 Mailbox Procedures ecreeceeeren eene rtn enn nt enne nni ENYN Ly wn int 4 25 Storing Documents in a Mailbox sse 4 25 Printing Mailbox Contents sssssem emen 4 26 Deleting Mailbox Contents AA 4 27 Polling trom a Mailbox EE 4 28 Xerox FaxCentre 2218 User Guide e e Z S Al E d 01 UG book Page iii Wednesday March 7 2007 3 00 PM Xerox FaxCentre 2218 User Guide e Sending to a EE Fax Setup Options iie YY RTH n Een EES RUDD DA DD A FL A YR AD ERA dE PERRA Changing the Fax Setup Options Fax Setup Option S ane iu e er teer TW FY hn e P ER dyag i qe PCI t 5 1 Copying Me creen naan ARAA AAAA ARARA 5 2 Basic Copy Feat res unie SEENEN RES ENEEe 5 6 Feature Description eee et cue eae REO e uH Rene Seene 5 6 Special Copy Feat res rere trn DY AEYN Rau ER RESP EA KEES FLY n RUE 5 9 Feature Description iiic Detector aere ee Haee Ego Ge A EUO 5 9 Compatible Feat tres rrr penne tee err xn RE EENS CURA EAR ERRARE 5 13 2 t AU 6 1 Printing EN E ET 6 2 a UE d Le CET 6 3 Accessing Printer Settings ssessssseeenn nn 6 3 POL DiIVG i ss 6 5 LAVOUE TAD EE 6 6 Paper Tab eu 6 7 Image
65. N Input paper tray capacity Tray 1 and Tray 2 optional 550 sheets 80 g m 20 Ib Bypass Tray 100 sheets 80 g m 20 Ib Output tray capacity 250 sheets 80 g m 20 Ib face down Toner cartridge life 8 000 pages for Starter Cartridge 4 000 pages at 596 coverage Drum life 20 000 pages 596 coverage Operating Environment Temperature 10 32 C 50 90 F 20 80 RH Paper size and weight Trays 1 amp 2 A4 Letter Folio Legal 216 x 356 mm 8 5 x 14 inch 60 90 g m 16 24 Ib Bypass tray A6 Legal 216 x 356 mm 8 5 x 14 mm 60 160 g m 16 43 Ib Duplex A4 Letter Folio Legal 216 x 356 mm 8 5 x 14 inch 60 90 g m 16 24 Ib Original document width and Document Feeder 176 216 mm 7 8 5 inches weight 45 105 g m 12 5 Ib 28 Ib Document Glass Maximum legal 216 x 356 mm 8 5 x 14 inch Document Feeder capacity 50 sheets 80 g m 20 Ib Power rating AC110 127V US Canada 50 60 Hz 6 0A Power consumption 28 W in Power Save mode 100 W in Standby mode 400 W 450 W during operation Weight 26 kg Drum and Toner Cartridges included Dimensions WxDxH 560 x 430 x 495 mm 22 x 17 x 19 5 inches without Tray 2 560 x 430 x 626 mm 22 x 17 x 24 6 inches with Tray 2 Standard System Memory Size 80MB Page 11 6 Xerox FaxCentre 2218 User Guide o 01 UG book Page 7 Wednesday March 7 2007 3 00 PM H ois do A
66. PTION SETTINGS DESCRIPTION Alarm Sound On Set to On to enable an alarm sound when an Off error occurs or a fax communication ends Key Sound On Set to On to enable a sound when any key is ressed Off E Speaker Control Comm The speaker can be set to Comm Low Medium High or Off Low Med High Off Language English and French The display uses the language selected Localization Inch Use to set whether measurements are MM displayed and entered in inches or millimeters Select Country USA Canada Setting the Country option sets the correct fax communication settings for each country USB Mode Fast Use to set the USB speed Fast is the default Si mode Some PC users may experience poor USB implementation in the default mode If this occurs select Slow Machine Fax Id Fax No Use to enter the fax number and name of the machine Name Date amp Time Enter the current date and time using the Numeric Keypad Use Clock Mode to set whether the machine uses a 12 or 24 hour clock Clock Mode 12 hour The machine can be configured to display time using either a 12 hour or 24 hour format 24 hour Toner Save On If On the machine produces a lower guality Off output to reduce toner consumption Useful if Xerox FaxCentre 2218 User Guide your machine is used for internal documents only H Getting Started Page 2 23 S EE co 4 01 UG book Page 24 Wednesday March 7 2007 3 00 PM E Getting Started OPTION SETT
67. Paper Tray For more detailed information about Paper Supply refer to the Chapter Paper and Other Media starting on page 3 1 Page 2 20 Xerox FaxCentre 2218 User Guide r r e co a 01 UG book Page 21 Wednesday March 7 2007 3 00 PM E Machine Setup Use the following instructions to customize your machine to meet your individual requirements Getting Started 6 Press the Machine Status key e FAXCENTRE 2218 KZ gt Machine Status gt Using the Navigation Keys select Machine Setup and press Enter gt Using the Navigation Keys select the required setup option and press Enter oc Using the Machine Setup Options starting on page 2 22 customize the settings to meet your requirements Press Enter to save your selections e Press Menu Exit to exit each menu level and return to standby mode Xerox FaxCentre 2218 User Guide Page 2 21 r r e SP Zips 01_UG book Page 22 Wednesday March 7 2007 3 00 PM Machine Setup Options OPTION SETTINGS DESCRIPTION Getting Started Tray 1 Size LTR A4 LGL Folio Use to set the default paper size for Tray 1 Paper Size options are Letter A4 Legal 216 x 356 mm 8 5 x 14 inch or Folio Tray 2 Size LTR A4 LGL Folio Use to set the default paper size for Tray 2 Paper Size options are Letter A4 Legal 216 x 356 mm 8 5 x 14 inch or Folio Bypass Size LTR A4 LGL Folio Use to set the default pape
68. amp Select Department Codes using the Navigation Keys is displayed and press Enter Enter the Master Access Code a The first time that you access Department Codes you will be prompted to enter a master access code then re enter it to confirm the code gt Select Management using the Navigation Keys and press Enter e Select Department Mode using the Navigation Keys and press Enter gt To enable Department Mode select On and press Enter Xerox FaxCentre 2218 User Guide Page 8 9 rr e 3 01 UG book Page 10 Wednesday March 7 2007 3 00 PM S e S O gt Select Clear Department using the Navigation Keys and press Enter gt To clear the Journal select Journal and press Enter gt To remove a Department Code select Code and press Enter To remove all Department Codes select All and press Enter To remove individual Department Codes select Each press Enter enter the Department Number and confirm the removal Machine Administration Page 8 10 Xerox FaxCentre 2218 User Guide P Ss A d 01 UG book Page 11 Wednesday March 7 2007 3 00 PM Changing the Master Code Xerox FaxCentre 2218 User Guide e o e 9 gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and p
69. amps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress gt Adjusted Compensation Certificates for Veterans of the World Wars gt Obligations or Securities of any Foreign Government Bank or Corporation gt Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Xerox FaxCentre 2218 User Guide aa a Z E NA a Ea 01 UG book Page 17 Wednesday March 7 2007 3 00 PM Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Welcome Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous
70. and add them to a recipients list FEATURE INSTRUCTIONS Add a number to the phone book gt Select the Add button on the left side of the window gt Enter the Name and Fax number Remove a number from the gt Select the entry and select the remove button phonebook Move number s from the gt Select the number s and then the gt gt button phonebook to the recipients list Remove a number from the gt Select the number and then the lt lt button recipients list Add a number to the recipients list Select the Add button on the right side of the directly window gt Enter the Name and Fax number Xerox FaxCentre 2218 User Guide Page 4 19 a e sp on A Zi 01_UG book Page 20 Wednesday March 7 2007 3 00 PM amp Si gt When the recipients list is complete select the Send Fax tab Fax gt Select the required resolution Standard or Fine gt Select the Preview button to preview the fax The preview appears on the left side of the window If it has more than one page you can scroll through by selecting lt or gt Select Send Fax to send the document 9006 The PC fax driver is unable to confirm if the fax has reached its destination s MSG Confirm if enabled or a Fax Tx report from the sending machine should be used Page 4 20 Xerox FaxCentre 2218 User Guide T2 E Fax Forwarding eo Ge i 01_UG book Page 21 Wednesday March 7 2007 3 00 PM
71. and press Enter Select Delay Fax and press Enter Enter the fax number using the Numeric Keypad a Phonebook entry or One Touch Key and press Enter Enter another number if reguired When all numbers have been entered select No and press Enter Enter a name for the job and press Enter The displays shows the current time enter a time for the delay fax and press Enter If you set a time earlier than the current time the job will be sent at that time the following day The originals are scanned into memory ready for sending Priority Fax e_Use this option to send your fax ahead of reserved operations Press Menu Exit Using the Navigation Keys select Fax Features and press Enter Select Priority Fax and press Enter Enter the fax number using the Numeric Keypad a Phonebook entry or One Touch Key and press Enter Enter another number if reguired When all numbers have been entered select No and press Enter Enter a name for the job and press Enter The originals are scanned into memory ready for sending Page 4 14 Xerox FaxCentre 2218 User Guide S P WD amp Si 4 01 UG book Page 15 Wednesday March 7 2007 3 00 PM Xerox FaxCentre 2218 User Guide o Polling TX Poll Use to store a document gt Press Menu Exit on the machine ready to yn e Polling is used be polled by a re
72. as that have overlapping seams on the reverse side Missing characters The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air Back of printout is dirty The transfer roller may be dirty Print a few blank pages to clean the transfer roller Incorrect fonts Xerox FaxCentre 2218 User Guide TrueType fonts may be disabled o Use the fonts dialog box in the Control Panel to enable TrueType fonts Page 10 17 Troubleshooting E P E SP Zips 01_UG book Page 18 Wednesday March 7 2007 3 00 PM 2 PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION o 2 Faded graphics Toner may be low Remove the Toner Cartridge and shake it gently 8 to distribute the toner evenly Then reinstall the 3 Toner Cartridge E Ensure that a spare Toner Cartridge is available Faxing Problems Solution Chart PROBLEM SUGGESTED SOLUTION Originals are fed diagonally Ensure the Document Guides are adjusted to the width of the skewed original being fed Check the original meets the conditions established for use with this device The original is not being printed Ensure the originals were placed face up in the Document Feeder on the paper of the remote Fax or face down on the Document Glass even though it is being sent Originals
73. ation Browse to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then Finish The USB composite driver is then loaded J Select the folder that contains dover internaion INF file tor thes device a Scheduled Task 1E web Foider ref ntd EI gt The Add New Hardware Wizard will display Click Next to install the USB hardware driver o for the FaxCentre 2218 gt You must specify the location Browse to the CD ROM drive and the Usb folder on the Q CD and click OK Click Next when prompted then click Finish The USB hardware driver for the FaxCentre 2218 is now loaded The Add New Hardware Wizard will display Click Next to install the Scan driver for the Ge FaxCentre 2218 Xerox FaxCentre 2218 User Guide SN de Zips 01 UG book Page 31 Wednesday March 7 2007 3 00 PM H gt Again you must specify the location Browse to the CD ROM drive and the Driver folder on the CD Then click the scan directory and then the Win98ME directory and click OK Click Next when prompted then click Finish The scan driver for the FaxCentre 2218 is now loaded Getting Started gt In Microsoft Windows click Start and then Settings and then Printers Double click the o Add Printer icon 10 gt The Add Printer Wizard will begin Click Next Choose Local Printer and click Next Add Printer Wizard How is this printer attached to your computer Cd
74. ay If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side Xerox FaxCentre 2218 User Guide H Paper and Other Media Page 3 3 o 01 UG book Page 4 Wednesday March 7 2007 3 00 PM e D ve s SS S KE o gt Ensure that the paper is E positioned under the snubbers S o o xv o o d Corner snubbers gt Do not fill above the Maximum Fill Line Max Fill Line tegt wee gt Position the side guide by rom your PC A SG ensure you select squeezing the lever and sliding it the Paper Source toward the stack of paper until it and the correct gently touches the side of the paper size from stack your software application Do not allow the guide to press against the edge of the paper tightly gt Close the Paper Tray LE Use the instructions Setting the Paper Size on page 3 8 to set the correct size for the Paper Tray Page 3 4 Xerox FaxCentre 2218 User Guide rr e ea a 01 UG book Page 5 Wednesday March 7 2007 3 00 PM Ge gt To select a paper tray press the Zo Wa FAXCENTRE 2218 Paper Supply key until the required tray is lit on the Status Map Tray 1 and the Bypass Tray are available as standard Tray 2 is optional Paper and Other Media If two tray lights display together the Auto Tray Switching feature is active When one tray runs out of paper the machine will
75. ayout Paper Image Options Dupu Options Watermark About Output Options Pint Order Collate Collate Select to produce collated output A4 210 x 297 mm mm C inch Print Quantity 1 Print Quality 600 dpi Favorites Printer Default Y C ue OK Xerox FaxCentre 2218 User Guide Page 6 9 sp Ss 4 01 UG book Page 10 Wednesday March 7 2007 3 00 PM e Watermark Tab D Current Watermarks Watermarks are background images which print on each page They are useful for adding information such as Draft or Confidential or the name of your company Select the Watermark required from the list shown or create a new Watermark Xerox FaxCentre 2218 PCL 6 Properties Layout Paper Image Options Output Options Watermark About Add Update and Delete Curent Watermarks Use these options to create new Watermarks edit Watermarks or delete a Watermark Watermark Message Font Attributes Fi ont Attri ii b utes Watermark Message Name ial Fist Page Only 3 Select the font type style Use this window to enter the size and greyscale to use Y Message Angle Size 120 text you would like to add as EE ce ITE for your Watermark a Watermark C Vertical Angle 45 E Degrees First Page Only Select this option if you want the Watermark to print on the first page only and not the rest of the Message Angle document
76. bol Set Pitch Form Length ep Page 8 6 Xerox FaxCentre 2218 User Guide aa Sch H co a 01_UG book Page 7 Wednesday March 7 2007 3 00 PM Department Codes Department Codes allow the Administrator to restrict usage and record usage data for specified departments D When using department codes a department will stay logged in until a Clear All action is performed the machine timeout expires or power is cycled See Machine Setup 2 21 for information on changing the timer Machine Administration Setting Departments CE The Department Codes feature must be enabled before the set departments become active See the Managing Departments section G gt Press the Machine Status key T FAXCENTRE 2218 Machine Status e Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter Select Department Codes using the Navigation Keys and press Enter Enter the Master Access Code Ce The first time you access Department Codes you will be prompted to enter a master access code then re enter it to confirm the code Xerox FaxCentre 2218 User Guide Page 8 7 a e co o 01 UG book Page 8 Wednesday March 7 2007 3 00 PM o E Machine Administration o gt Select Set using the Navigation Keys and press Enter gt Enter a number to iden
77. ct On and press Enter Covers Off Use to de activate the gt Press Menu Exit feature Sn e Use to SE gt Using the Navigation Keys select Copy Features SE Front Use to add a blank or and press Enter a covers to a your copied set printed TN ES gt Use the Navigation Keys to select Covers and using stock copies aren FON press Enter another tray sees Ussi erea lenk gt Select the required Covers option and press printed back cover to the Enter copies gt Select the Paper Tray containing the covers stock Front amp Use to add a blank or and press Enter Back printed front and back Select Blank or Printed depending on your requirement and press Enter Xerox FaxCentre 2218 User Guide Page 5 11 Copy P WD amp Si 4 01 UG book Page 12 Wednesday March 7 2007 3 00 PM gt a F Q Transparencies off Use to de activate the gt Press Menu Exit O feature er e Use to create a Using the Navigation Keys select Copy Features Fui dn set of Bypass Use to create a single set and press Enter ransparencies with blank or g UTE a Use the Navigation Keys to select printed GW Or Eee alae Transparencies and press Enter separators between each transparency Use the Navigation Keys to select Bypass and press Enter gt Use the Navigation Keys to select Off Printed or Blank for the separators a
78. ctures or general documents Transmission time is increased when ECM Mode is activated You can specify the number of redial attempts from 1 to 13 Xerox FaxCentre 2218 User Guide S e AW e Ring to Answer Redial Term Ringer Junk Fax Setup Secure Receive Fax Auto Tray Dial Mode DRPD Mode e o Xerox FaxCentre 2218 User Guide d 01 UG book Page 31 Wednesday March 7 2007 3 00 PM Enables administrators to specify the number of times the machine rings from 1 to 7 before answering an incoming call Fa Used to set the time period between redial attempts Enables ring volume to be varied Used when sharing a fax and phone line Allows administrators to create a list of devices from which transmissions will not be accepted Used when a lot of Junk Faxes are received and when the authorized fax list is unlikely to vary Using the Secure Receive option provides a level of security for incoming fax jobs A passcode must be entered in order for incoming fax jobs to be printed Selects the appropriate paper tray to print faxes Enables administrators to set the default Dial Mode to match the fax line You can receive a call using the Distinctive Ring Pattern Detection DRDP feature which enables a user to use a single telephone line to answer several different telephone numbers You can set the machine to recognize which ring patterns to answer gt Press the Machine Statu
79. e o 01 UG book Page 4 Wednesday March 7 2007 3 00 PM Related Information Sources Welcome Information available for the product consists of This User Guide The Quick Use Guide The Quick Install Sheets The System Administration Guide The Xerox website http www xerox com The Network Quick Setup Guide The Reference Poster Page 1 4 Xerox FaxCentre 2218 User Guide a a H de Zips 01 UG book Page 5 Wednesday March 7 2007 3 00 PM Customer Support Welcome If you need assistance during or after product installation please visit the Xerox website for online solutions and support http www xerox com If you require further assistance call our experts at the Xerox Welcome Center or contact your local representative When telephoning please provide the machine serial number Use the space below to make a note of the machine serial number To access the serial number open the side cover using the release latch and then open the front door The serial number is located on the panel above the Toner Cartridge The Xerox Welcome Center or local representative telephone number is provided when the machine is installed For convenience and future reference please record the telephone number in the space below Xerox Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center 1 800 93 XEROX
80. e Take care not to touch the exposed toner on the left side of the cartridge Avoid the following original pictures solids or heavy lines Do not power on and off frequently Avoid leaving the Document Feeder open while copies are being made using the Document Glass PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION print The product does not The IEEE 1284 Parallel cable or USB cable is not connected properly Check the cable connection The IEEE 1284 Parallel cable or USB cable is defective The port setting is incorrect Check the cable with a computer and printer that work If printing is still not possible replace the cable Check the printer settings in the Windows Control Panel to ensure that the print job is being sent to the correct port For Example LPT1 The toner and drum cartridges are not installed properly Check that the toner and drum cartridges are installed properly The printer driver may not Reinstall the software be installed properly The Parallel port cable specifications may not be cable correct Use an IEEE 1284 compliant Parallel port Page 10 16 Xerox FaxCentre 2218 User Guide S D AW ig E T d 01 UG book Page 17 Wednesday March 7 2007 3 00 PM PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION Half of the page is blank Printing is too slow The page layout is too complex Reduc
81. e refer to the System Administration Guide for more information Check the Serial Number ep Press the Machine Status key e Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter Select Maintenance and press Enter Select Serial Number and press Enter The serial number of the FaxCentre 2218 is displayed Press Menu Exit to exit this function Page 8 16 Xerox FaxCentre 2218 User Guide r r e WZ 3 01 UG book Page 17 Wednesday March 7 2007 3 00 PM Notify Toner Low If the Notify Toner option is set to On when the toner cartridge needs to be replaced the machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new toner cartridge This feature will be activated only when the phone number of the service company or the dealer is stored in the machine s memory Press the Machine Status key Machine Administration Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter Select Notify Toner Low and press Enter Select On and press Enter eo 88 When prompted enter Your Customer Number Your Customer Name The Supplier s Fax Number The Suppliers
82. e Document Jam LED on the Status Map flashes Details for clearing the three areas of the Document Feeder are given below Input Misfeed Open the Document Feeder top cover Xerox FaxCentre 2218 User Guide Page 10 3 H Troubleshooting CS a e Zi 01_UG book Page 4 Wednesday March 7 2007 3 00 PM T Pull the document gently to the right and out of the Document Feeder Close the Document Feeder top cover Troubleshooting gt Feed the documents back into the Document Feeder Exit Misfeed turn the roller knob to remove the misfed documents from the exit area 6 gt Open the Document Feeder and If the jammed document cannot be easily removed skip to Roller Misfeed Close the Document Feeder and reload the documents Page 10 4 a Xerox FaxCentre 2218 User Guide EE H T Zips 01_UG book Page 5 Wednesday March 7 2007 3 00 PM Roller Misfeed Troubleshooting eb Open the Document Feeder Turn the release knob to enable easy removal of the misfed document from the exit area Carefully pull the document to the right using both hands Close the Document Feeder and reload the documents Xerox FaxCentre 2218 User Guide Page 10 5 r r e WZ 12 01_UG book Page 6 Wednesday March 7 2007 3 00 PM a E Paper Jams If paper jams occur Paper Jam displays and the Paper Jam or Paper Tray LED on t
83. e number of prints produced by the drum DADF Scan Page the number of originals scanned from the Document Feeder Platen Scan Page the number of originals scanned from the Document Glass Replaced Toner the number of prints since the toner was last replaced Replaced Drum the number of prints since the drum was last replaced Power On Page the number of power on s by the machine Current Drum Page the number of pages produced by the current drum Xerox FaxCentre 2218 User Guide SN Zi 01_UG book Page 19 Wednesday March 7 2007 3 00 PM amp Si H gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter oe gt If the System Admin Tools have already been passcode protected type in the password and press Enter Machine Administration gt Select Billing Counters and press Enter o Select the required Counter and press Enter Xerox FaxCentre 2218 User Guide Page 8 19 r r e Zi 01_UG book Page 20 Wednesday March 7 2007 3 00 PM T Dial Tone Detection DT Detection This tool is used to allow the user to make the device check for a dial tone before sending a fax The device will wait for a maximum of 10 seconds until a dial tone is detected If a dial tone is detected auto dial will start If a dial tone is not detected an error will be displayed and auto dial will not start Machine Administration Using DT
84. e the resolution setting from 600 dpi to 300 dpi Install more RAM in the computer The page orientation may be incorrect The computer parallel port may not be set for high speed communications Change the page orientation in the printer setup dialog If the computer is equipped with an ECP parallel port enable this mode of operation Refer to the Enabling High Speed Printer Communications section of the PC s user guide Computer may not have enough memory RAM Install more RAM in the computer Print job is too large Reduce resolution from 1200 dpi to 600 dpi Irregular faded patches of print There is a paper quality problem Use only paper that meets the specifications required by the product Toner may be unevenly distributed Remove the Toner Cartridge and shake it gently to distribute the toner evenly Then reinstall the toner cartridge Black staining Character voids Background scatter There is a paper quality problem The paper may be too dry The paper may be too damp Use only paper that meets the specifications required by the product Try printing with a different batch of paper Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air Printing over uneven surfaces If printing onto envelopes change the printing layout to avoid printing over are
85. ednesday March 7 2007 3 00 PM o TWAIN Scanner Program Scan The Xerox FaxCentre 2218 TWAIN Scanner program is used to scan images graphics photographs and printed text Documents can be fed from the Document Feeder or placed on the Document Glass The TWAIN driver is a program for PC printing that supports Windows 98 Windows NT4 0 Windows 2000 Windows Me and Windows XP environments Using an independent protocol and the USB or parallel port the TWAIN driver converts the scanned image into a standard format that you can edit Macintosh 10 3 or higher and Linux TWAIN Scanning are supported with the Network PS3 Kit Page 7 2 Xerox FaxCentre 2218 User Guide o 01 UG book Page 3 Wednesday March 7 2007 3 00 PM TWAIN Scanning Procedure 6 Open the Image Editing Application e For instructions on loading media refer to Loading Paper on page 3 2 For full media specifications refer to Media Specifications on page 11 7 e Up to 50 sheets of 80 g m 20lb bond paper can be loaded Weight ranges from 45 105 g m 12 5 28Ib Sizes range from B5 to Legal 7 x 40 8 5 x 14 Refer to Scanner and Copier Specifications on page 11 5 for full Document Feeder specifications gt Open your image editing application and acquire the FaxCentre 2218 TWAIN Scanner This feature allows you to convert hard copy images into electronic images that you can use in other documents
86. emory LY Y AL HLR LLCC LL eene 8 15 Maintenance Tools eere nen Rhin PERENNE XR EEERRRAR ENSE HARD SEENEN 8 16 Check the Serial Number 8 16 Notify Toner p 8 17 New RI tu 8 17 eB 8 18 Billing Counters t re Rn erba A sal ze 8 18 Dial Tone Detection DT Detection eene 8 20 Enabling or Disabling Auxiliary Access eeeeneeee 8 21 EEN 9 1 CIS AMIN G ocdeceiceccacectiecedcccetedeacstedsxecasteediecnezeedieencceedscevadecetescenscedsdesensteeteecesese 9 2 Cleaning the Document Glass and Constant Velocity Transport CVT EIN 9 2 Control Panel and LCD 9 3 Outside Areas of the Machine nn Y HLR RH HH HLR LLY LL nuu 9 3 Ordering Supplles nint SSRNEENASENNEENNNEdEN ARWR ARAD Anaa Ea aaia 9 4 Customer Replaceable Units cccsceeeeeneeeeeee eee REENEN 9 5 Toner Cartridge uei eee rhe ner rete nete rer RR Red 9 5 Drum Bel E 9 8 Replacing the Drum Cartridge HYLL LLALL LLYR RL EL L LY nn FLnu 9 8 10 Troubleshooting c 10 1 EI a TE A A cnnsicxaakvannnnuaneeccnnnahin WAR YNG 10 2 EaultEleatang e euesereteebeget ee REESEN 10 3 Document LEE 10 3 Paper Jams eiii Rd gebeten ee 10 6 Paper Exit Areas ei a i a a aae a AE aa aae 10 7 LASER 10 9 Bypass NEE E 10 9 Customer Support 1 ciere caneret reos erre ES 10 10 LCD Error Messages eeeeeneeeeneeeeneennenenn nnne nennen ne
87. er assistance VW Y YV WV Xerox FaxCentre 2218 User Guide SE E EE Fault Clearance A EE RO Customer Suppoit GR RR YU ees LCD Error Messages Problem and Solutions Charts Page 10 1 B D en E 01 UG book Page2 Wednesday March 7 2007 3 00 PM Als General A variety of situations can affect the quality of the output For optimal performance ensure the following guidelines are followed Troubleshooting gt Do not position the machine in direct sunlight or near a heat source such as a radiator gt Avoid sudden changes in the environment surrounding the machine When a change occurs allow the machine at east two hours to adjust to its new environment depending on the extent of the change gt Follow routine maintenance schedules for cleaning areas such as the Document Glass and Control Panel gt Always set the guides in the Paper Trays to the size of the media in the tray gt Ensure paper clips and paper debris do not contaminate the machine Page 10 2 Xerox FaxCentre 2218 User Guide P Ss A o 01 UG book Page 3 Wednesday March 7 2007 3 00 PM Fault Clearance When a fault occurs check the Status Map on the Control Panel A red flashing LED identifies the problem area Status Map Paper Jam Document Jam d Bypass Tray 1 Tray 2 Document Jams If a document jams while it is feeding through the Document Feeder Document Jam displays and th
88. es with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged or poorly made envelopes gt It is recommended that you feed special paper types one sheet at a time Only use the special media recommended for use in laser printers To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed Place transparencies on a flat surface after removing them from the machine gt Do not leave the film in the paper tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing To avoid smudging caused by fingerprints handle transparencies and coated paper carefully To avoid fading do not expose the printed transparencies to prolonged sunlight gt Store unused media at temperatures between 59 F and 86 F 15 C to 30 C The relative humidity should be between 10 and 70 gt Do not load more than 10 sheets of special media into the Bypass Tray at a time gt Verify that your labels adhesive material can tolerate fusing temperature of 200 C 392 F for 0 1 second Page 3 10 Xerox FaxCentre 2218 User Guide aa a H de Zips 01 UG book Page 11 Wednesday March 7 2007 3 00 PM Ensure that there is no exposed adhesive material between labels
89. essed the selection block on the display moves to the left or right As the selection block moves to the right the contrast becomes darker gt Press Enter to save the selection Original Type Text Use for documents gt Press Fax containing mostly text e Use to select the 2 u gt Press Original Type type of Mixed _ Use for documents with i gt Using the Navigation Keys select the option UN mixed text and graphics 3 e y scanned required and press Enter Photo Use for photographs Color Original On Use to scan a color Press Fax original and send to the J e Use to scan and MA fax Press Color Original send a color original Using the Navigation Keys select the On and e The remote fax must have press Enter the capability to receive a color fax to use this feature Resolution Standard Use for documents with gt Press Fax normal sized characters P e Use to increase Press Resolution sharpness and Fine Use for documents Using the Navigation Keys select the option required and press Enter Qon containing small characters or thin lines Also used when sending a color fax Super Fine Use for documents containing extremely fine detail This is only available in Manual Dial mode and if the remote machine also supports Super Fine resolution Page 4 10 Xerox FaxCentre 2218 User Guide r a e Zs 01 UG book Page 11
90. etection DRPD feature This option is available when you setup DRPD mode Fax Duplex off Use to de activate Fax Duplex Long Edge Use to set fax jobs to print 2 sided with the binding edge on the long edge Short Edge Use to set fax jobs to print 2 sided with the binding edge on the short edge Page 4 32 Xerox FaxCentre 2218 User Guide EE T Ei AW ig 4 01 UG book Page 33 Wednesday March 7 2007 3 00 PM Phonebook Setup Speed Dials Xerox FaxCentre 2218 User Guide e New Enter a Speed Dial number 1 400 using the Numeric Keypad and press Enter If a number is already stored in the location a message displays Enter a different Speed Dial number Enter the fax number you want to store using the Numeric Keypad and press Enter To insert a pause press the Pause Redial key and a displays To add a charge code to the end of a number press the Charge Code key and enter it using the Numeric Keypad and press Enter To assign a name enter it using the Numeric Keypad and press Enter If you do not require a name leave it empty and press Enter To store more Speed Dial numbers repeat the procedure Edit Enter the Speed Dial number you want to edit and press Enter v Edit the number and press Enter Edit the ID and press Enter v v Repeat until all editing has been completed v Press Menu Exit when you have finished
91. ey may be explosive and flammable under certain circumstances Electrical Safety Information gt Only use the power cord supplied with this equipment gt Plug the power cord directly into a grounded electrical outlet Do not use an extension cord If you do not know whether or not an outlet is grounded consult a qualified electrician gt This equipment is to be operated from the type of electrical supply indicated on the product data plate label If this machine needs to be moved to a different location contact a Xerox service representative or your authorized local representative or service support organization gt Improper connection of the equipment grounding conductor can result in electrical shock Do not place this equipment where people might step on or trip on the power cord Do not place objects on the power cord Do not override or disable electrical or mechanical interlocks Do not obstruct the ventilation openings Never push objects of any kind into slots or openings on this equipment gt If any of the following conditions occur switch off the power to the machine immediately and disconnect the power cord from the electrical outlet Call an authorized local service representative to correct the problem The equipment emits unusual noise or odors The power cord is damaged or frayed Xerox FaxCentre 2218 User Guide Page 1 7 aa a LP SS E ep Ss 01 UG book Page 8 Wednesday March 7
92. eypad and press Enter The charge code will appear as on the display or in reports Xerox FaxCentre 2218 User Guide a Si N gt co a 01 UG book Page 9 Wednesday March 7 2007 3 00 PM Basic Fax Features Se o LL There are five basic Fax features available These features can be selected using the feature keys located on the Control Panel Original Type FAXCENTRE 2218 Lighten Darken 2 Sided Color Original Resolution Feature Description Lighten Darken Adjusts the lightness or darkness of the fax being sent Original Type Sets the appropriate Resolution and Lighten Darken settings for text photos and mixed documents Color Original Enables color documents to be scanned and transmitted in color Resolution The Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces better quality for photos However a lower resolution reduces communication time 2 Sided Enables 2 sided originals to be scanned and transmitted Xerox FaxCentre 2218 User Guide Page 4 9 rr e Zi 01_UG book Page 10 Wednesday March 7 2007 3 00 PM amp Si De o LL FEATURE OPTIONS INSTRUCTIONS Lighten Darken 5 Contrast Settings gt Press Fax e Use to adjust the gt Press Lighten Darken contrast for a A g document gt Using the Navigation Keys select a contrast containing faint setting or dark images Each time the key is pr
93. eys select the Function to protect from the table below and press Enter Using the Navigation Keys select the Permissions from the table below for the function you o chose in the previous step Press Enter FUNCTION PERMISSIONS Machine Setup Protect All Allow All Allow Tray Sizes Xerox FaxCentre 2218 User Guide a e oi Zips 01_UG book Page 13 Wednesday March 7 2007 3 00 PM H Fax Setup Protect All Allow All Allow Speed Dials Allow Group Dials Allow One Touch Keys Machine Administration Allow Phonebook Setup Sys Admin Tools Protect All Allow All Reports Protect All Allow All Off Q To protect more Functions select Yes press Enter and repeat steps 4 and 5 To end select No and enter the passcode gt If you enabled Passcode Protection refer to Change the Passcode starting on page 8 13 A to enter the new passcode Change the Passcode This procedure is used to change an existing passcode or to enter a passcode after Passcode Protect has been enabled Gp gt Press the Machine Status key 2 gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter Select Change Passcode using the Navigation Keys and press Enter gt Enter the existing passcode and press Enter K This
94. g a PC This tool also enables firmware upgrades Machine Administration After setting up Fax options creating phonebooks or setting Print options simply click Apply on the ControlCentre screen to download the new settings to the machine Installing ControlCentre When FaxCentre 2218 software is installed the Contro Centre utility is installed automatically K For information on installing refer to Maintenance Tools on page 8 16 Running ControlCentre Use the following instructions to run ControlCentre amp gt Start the Windows software e From Programs select FaxCentre 2218 then ControlCentre The ControlCentre screen displays Using ControlCentre The ControlCentre software provides three tabs Phonebook Firmware Update Printer To exit ControlCentre click the Exit key in the bottom of each tab screen For further details click the Help key in the bottom of each tab screen Cer When the settings on ControlCentre are changed or when ControlCentre is run the settings on the machine and on ControlCentre will be automatically updated to the latest settings made either on the machine or on ControlCentre Page 8 4 Xerox FaxCentre 2218 User Guide a e is o 01 UG book Page 5 Wednesday March 7 2007 3 00 PM H S lt lt l Phonebook Tab Click on the Phonebook tab to create and edit phonebook entries for use with Fax ControlCentre del a Fle Retrieves the pho
95. ge is required Xerox FaxCentre 2218 User Guide Page 6 7 sp Ss o 01 UG book Page 8 Wednesday March 7 2007 3 00 PM e Image Options Tab Print Print Quality Mode Use to select the print resolution 1200 dpi produces the highest quality output 600 dpi is the lowest SC Xerox FaxCentre 2218 PCL 6 Properties Imag e Quality Layout Paper Image Options Output Options Watermark About Print Quality Mode Use to select the Image E enee Quality setting to apply to the E job The options available depend on the resolution Image Quality selected Use Printers Setting C Normal Toner Save Mode A4 Toner Save Mode 210 x 297 mm s Printer Setting mm C inch Use to activate Toner C On Print Quantity 1 C Off Save mode Produces a Print Quality 600 dpi lower quality output and Favorites uses less toner Printer Defaut zl LS Graphic Option OK Cancel Graphic Options Provides access to additional options which allow you to select to print your output as graphics or bitmaps You can also select to print all text in black Page 6 8 Xerox FaxCentre 2218 User Guide rr e SA Ds S 01 UG book Page 9 Wednesday March 7 2007 3 00 PM Output Options Tab Print Print Order Use to select a sequence for your print job Select whether to reverse all pages print odd pages or print even pages SC Xerox FaxCentre 2218 PCL 6 Properties L
96. gin amount for the right gt If required enter a shift amount using the Numeric margin Keypad and press Enter Top Use to enter a shift Margin amount for the top margin Bottom Use to enter a shift Margin amount for the bottom margin Page 5 10 Xerox FaxCentre 2218 User Guide r r e WZ 4 01 UG book Page 11 Wednesday March 7 2007 3 00 PM cover to the copies Book Copy Off Use to de activate the gt Use the Document Glass when copying bound feature documents e Use when Yn O Left Page Use to scan and copy the gt Press Menu Exit ocuments the document is e page A abound gt Using the Navigation Keys select Copy Features too thick lift the ocument and press Enter cover until its a Se Ss GC GER SC E the gt Use the Navigation Keys to select Book Copy age ri age of a boun ene Spite g b H gt and press Enter close the cover Sue a gt Select the required Book Copy option and press Both X Use to scan and copy Enter Pages both pages of a bound document Auto Suppress On Use to activate the Auto gt Press Menu Exit feature Sen e Use when pepper Teu Using the Navigation Keys select Copy Features copying originals Off Use to de activate the and press Enter which require feature the background gt Use the Navigation Keys to select Auto to be removed Suppress and press Enter gt Sele
97. h 7 2007 3 00 PM E Rear View E aH Document Feeder o Document Feeder E Rz Connector Q e Telephone Connections Z Documen Glass Paper Tray AC Power Cord Connector Paper Exit Extension Power Switch Parallel Connector USB Connector Page 2 8 Xerox FaxCentre 2218 User Guide a 01 UG book Page 9 Wednesday March 7 2007 3 00 PM DH Control Panel Overview 3 bos 42 LO Navigation keys Si Display Status keys Clear Clear AN AC Z Menu Exit Copy fax keys Phone Book Numeric Status Map Keypad cdd a a a E Paper Supply Fax Stop y Functions Enable One Touch keys 31 60 FaxCentre 2218 Control Panel Xerox FaxCentre 2218 User Guide Page 2 9 r as e D N 4 01 UG book Page 10 Wednesday March 7 2007 3 00 PM e s SC E ITEM DESCRIPTION 2 Lighten Darken _ Use to adjust the contrast level to improve output quality 2 6 Reduce Enlarge Use to adjust copy size from 25 to 400 when using the Document o Glass and 259e to 1009e using the Document Feeder 2Sided Use to scan 1 or 2 Sided originals and produce 1 or 2 Sided output Q Collated Use to produce collated output 9 Original Type Use to select the type of original being scanned Q Color Original Use this option when scanning a color original Resolution Use to adjust the scan resolution Copy Select to activate the Copy mode The Copy key illuminates when selected
98. hat original is positioned correctly on the Document Glass Check that copy paper is loaded correctly Blank copies Ensure that the original is face down on the Document Glass or face up in the Document Feeder Locate the Scan Lock switch on the underside of the scanner Make sure that the Scan Lock has been moved to the unlocked position Image rubs off the copy easily Xerox FaxCentre 2218 User Guide Replace the paper in the tray with paper from a new package In high humidity areas do not leave paper in the product for extended periods of time Page 10 15 aa a Troubleshooting E IN MIP ds E T E d 01 UG book Page 16 Wednesday March 7 2007 3 00 PM CONDITION SUGGESTED SOLUTION Troubleshooting Frequent copy paper jams Fan the stack of paper then turn it over in the tray Replace paper in paper tray with a fresh supply Check adjust paper guides Ensure that the paper is the proper paper weight 80 g m 20 Ib bond paper is recommended Check for copy paper or pieces of copy paper remaining in the product after a paper jam has been cleared Toner yield is lower than expected and TONER LOW message displays Fewer copies from the Toner Cartridge than expected Printing Problems Toner may be lodged in the cartridge Remove the Toner Cartridge Shake the Toner Cartridge and tap along the top of the Toner Cartridge over a waste receptacl
99. he Printers folder additional Windows based tabs are available CE For information on the Windows based tabs refer to documentation provided with Windows For detailed information about the printer settings available on each tab please refer to the printer driver on line Help CE If you access Printer Properties through the Printers folder any settings made will become the default settings for the printer Settings made when Printer Properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed Xerox FaxCentre 2218 User Guide Page 6 5 r rr e co o 01 UG book Page 6 Wednesday March 7 2007 Print Layout Tab Landscape Use to print across the length of the page spreadsheet style Rotate 180 Degrees Use to rotate the images 180 degrees Long Edge Use this option when you require 2 sided output in a Book orientation Short Edge Use this option when you require 2 sided output in a Calendar orientation More Layout Options Provides access to additional layout features such as multiple pages per side poster booklet printing fit to page and reduce enlarge Page 6 6 e 3 00 PM Portrait Use to print across the width of the page letter style Xerox FaxCentre 2218 PCL 6 Properties bayout Paper Image Options Dutput Options Watermark About Landscape Rotate 180 Degrees
100. he Status Map flashes to indicate the problem area Follow the steps below to clear the jam To avoid tearing paper pull the jammed paper out gently and slowly Troubleshooting Paper Feed Area If the paper jams in the feed area Paper Jam O displays o Pull out the Paper Tray When the tray is fully out lift the front part of the tray slightly to release the tray from the machine Remove the jammed paper by gently pulling it straight out Once you remove the jammed paper open the side cover and close it to clear the Paper Jam 0 message from the display gt If there is any resistance and the paper does not move immediately when pulled pull the release lever to open the side cover Carefully remove the misfed paper in the direction shown Page 10 6 Xerox FaxCentre 2218 User Guide co o 01 UG book Page 7 Wednesday March 7 2007 3 00 PM o gt Close the cover gt Insert the paper tray Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine then insert it completely Paper Exit Area If the paper is jammed in the exit area Paper Jam 2 displays gt Pull the Release Lever to open the side cover CAUTION Ensure the side cover is always open before opening the front cover gt Open the front cover gt Pull down on the Fuser Lever This will release pressure on the paper Xerox FaxCentre 2218 User Guide
101. he last digit for 2 seconds The machine will automatically send the fax to the number stored in the speed dial location Dialing from the Phonebook Load the originals and select the Fax key machine memory as a speed dial group dial or one touch key To learn how to program in numbers see Phonebook Setup on page 4 33 e Use to access a fax number stored in Program the features required for the job Press Phonebook Select Alpha Search Speed Group Dials or One Touch Keys and press Enter Scroll through the list chosen using the navigation keys and press Enter or Start The name displays and the original is scanned into memory ready for sending gt gt If the original is loaded on the Document Glass the display asks if you went to send another page Select Yes to add more or No to begin transmission Press Enter gt The number s stored in the selected location will be dialed automatically Manual group dialing Load the originals and select Fax e Use to manually program a broadcast gt Press Manual Group send to multiple destinations SE The display requests a destination fax number e A maximum of 25 entries may be entered for a manual group gt Enter the first fax number and a Charge Code if needed and press Enter gt Another No displays Select Yes to add another number and press Enter gt Repeat the procedure until al
102. he machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new toner cartridge This feature will be activated only when the phone number of the service company or the dealer is stored in the machine s memory Ce For instructions on setting the Send Toner Low Information to On refer to Maintenance Tools on page 8 16 Xerox FaxCentre 2218 User Guide Page 9 7 Zi 01_UG book Page 8 Wednesday March 7 2007 3 00 PM T Drum Cartridge The Drum Cartridge requires replacement when the drum life warning is displayed after approximately 20 000 copies Maintenance If streaks or spots are being experienced on the prints there is an option for cleaning the drum C For instructions on Cleaning the Drum refer to Maintenance Tools on page 8 16 IA CAUTION Do not expose the green drum to light for an extended period Never expose the drum to direct sunlight or touch the drum surface Damage or poor image quality may result Replacing the Drum Cartridge The useful life of the drum cartridge is approximately 20 000 copies prints A high rate of 2 Sided copying printing reduces the overall life of a drum The machine displays Drum Warning when the drum is near the end of life Approximately 1 000 more copies prints can be made but a replacement cartridge should be available Replace the drum cartridge when copy print quality becomes degraded gt Pull the re
103. ide EE co 4 01 UG book Page 37 Wednesday March 7 2007 3 00 PM E Secure Receive On Off Time Secure Rx Use to set the default option for receiving secure faxes To enable choose On enter and confirm passcode To enable Secure Receive for specific times choose Time Secure Rx enter and confirm passcode Choose Set Default to set the desired time for most days Then choose Set Time to modify the desired time per day To disable choose Off enter current passcode Any secure faxes still in memory will be printed Fax Auto Tray Tray 1 Tray 1 amp Tray 2 All Selects the default Paper Tray for Fax jobs Dial Mode Tone Pulse Selects the default Dial Mode Xerox FaxCentre 2218 User Guide Page 4 37 Fax EE T2 i 01_UG book Page 38 Wednesday March 7 2007 3 00 PM DRPD Mode Set Fax Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you on is identified by different ringing patterns Using the Distinctive Ring Pattern Detection feature your fax machine can learn the ring pattern you designate to be answered by the FAX machine Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone compa
104. inal Type FAXCENTRE 2218 Reduce Enlarge 2 Sided Collated Feature Description Color Original FEATURE OPTIONS INSTRUCTIONS Lighten Darken 5 Contrast Settings gt Press Copy e_Usetoadjustthe gt Press Lighten Darken contrast for a A us document Using the Navigation Keys select a contrast containing faint setting or dark images Each time the key is pressed the selection block on the display moves to the left or right As the selection block moves to the right the contrast becomes darker Press Enter to save the selection Reduce Enlarge 25 400 Reduce Enlarge from 25 Press Copy Er e uc S reduce or SE Bes Press Reduce Enlarge image from 25 from 25 100 using the gt Enter the percentage required using the Numeric to 400 Document Feeder Keypad The selected number displays or use the EE navigation buttons to scroll through the input area used gt Press Enter to save the selection Page 5 6 Xerox FaxCentre 2218 User Guide a e T o 01 UG book Page 7 Wednesday March 7 2007 3 00 PM 2 sided originals Use when originals are printed on 1 side only and 2 Sided copies with the conventional head to head layout are required 1 2 Sided Short Use when originals are printed on 1 side only and 2 Sided copies with the head to toe layout are required 2 1 Use when origina
105. iority Fax Using the Priority fax feature a high priority document can be sent ahead of reserved operations The document is scanned into memory and transmitted when the current operation is finished In addition priority transmissions will interrupt a transmission between redial attempts Polling Polling enables you to store fax documents into the machine s memory for retrieval by another remote fax machine or to poll a remote fax machine or mailbox to retrieve information Page 4 12 Xerox FaxCentre 2218 User Guide en ENS 01 UG book Page 13 Wednesday March 7 2007 3 00 PM TX Polling allows users to scan documents and store them When remote machines poll the device they are able to retrieve the scanned document s Passcodes can be set up to control H which machines have access to the documents stored ax Delay RX Polling allows users to contact a remote fax machine to locate and receive faxes stored by the remote machine at a specified time Batch TX The Batch TX feature is used when several documents are being sent to the same destination The recipient s details are entered once regardless of the quantity of documents being sent Fax features such as Original Type can be set for each individual document Secure Receive Using the Secure Receive option provides a level of security for incoming fax jobs A passcode must be entered in order for incoming fax jobs to be printed FEATURE OPTIONS INSTRUCTIONS Toll Save Off
106. l numbers have been entered Then select No and press Enter The originals are scanned and faxed to the destinations entered Xerox FaxCentre 2218 User Guide Page 4 7 Fax Page 4 8 Zi 01_UG book Page 8 Wednesday March 7 2007 3 00 PM amp Si Manual Dialing e Use to dial the fax number with the telephone line open Load the originals and select Fax Press Manual Dial The dial tone is audible and the LCD displays Phone Dial the fax number and a Charge Code if needed When the fax tone is heard press Start to begin faxing Redial e Numbers which have already been entered recently can be quickly accessed using the Redial function Charge Code e Use to add a charge code to the end of any manual dial phonebook entry one touch key Load the originals and select Fax Press Pause Redial The last number is automatically dialled and the originals are scanned and faxed Load the originals and select Fax Press Pause Redial for approximately 2 seconds The Redial Memory in the machine retains the last 10 numbers dialled Using the Navigation Keys select the number required and press Enter Press Start to dial the number The fax is automatically scanned and sent Example Manual Dial Press Manual Dial Dial the fax number Press Charge Code Enter the charge code using the numeric K
107. lass and CVT Glass until they are clean and dry gt Wipe the underside of the Document Feeder until it is clean and dry gt Close the Document Feeder Page 9 2 Xerox FaxCentre 2218 User Guide NY S E H co dym Page 3 Wednesday March 7 2007 3 00 PM Control Panel and LCD Regular cleaning keeps the Control Panel and LCD free from dust and dirt To remove finger prints and smudges clean the Control Panel and LCD screen with a soft lint free cloth lightly dampened with water Maintenance Outside Areas of the Machine Use a cloth moistened with water to clean the outside areas of the machine Xerox FaxCentre 2218 User Guide Page 9 3 mid e e A Zips 01 UG book Page 4 Wednesday March 7 2007 3 00 PM Ordering Supplies The Toner Cartridge and the Drum Cartridge are available as customer replaceable units Maintenance The customer replaceable unit part numbers are listed below CUSTOMER REPLACEABLE UNIT PART NUMBER Toner Cartridge 006R01278 Drum Cartridge 113R00671 To obtain supplies contact your local Xerox representative giving the company name the product number and the machine serial number Use the space below to keep a record of the telephone number Supplies Telephone Number Page 9 4 Xerox FaxCentre 2218 User Guide a a AW ig E T o 01 UG book Page 5 Wednesday March 7 2007 3 00 PM Customer Replaceable Units To
108. layed and press Enter Press W or A until Mailbox is displayed and press Enter gt Press or X until Delete is displayed and press Enter eo oe gt Enter the Box Number to be deleted Enter the Passcode for the mailbox Confirm the deletion Page 4 24 Xerox FaxCentre 2218 User Guide NY Se E co a 01 UG book Page 25 Wednesday March 7 2007 3 00 PM a Mailbox Procedures Fax These procedures allow you to store a document in a mailbox delete a document from a mailbox print a document from a mailbox and to poll a mailbox Mailboxes are setup by the System Administrator Storing Documents in a Mailbox Allows users to scan and store fax documents for polling Documents are stored in your mailbox and automatically sent to a remote fax machine when reguested eb Load the originals you want to FAXCENTRE 2218 store in the mailbox gt Press the Menu Exit key 2 gt Using the Navigation Keys select Mailbox and press Enter Select Store and press Enter amp gt Enter the Box Number for the mailbox and press Enter The originals are scanned and stored in the mailbox The display shows the number of pages stored Xerox FaxCentre 2218 User Guide Page 4 25 r e co a 01 UG book Page 26 Wednesday March 7 2007 3 00 PM a 8 Printing Mailbox Contents Allows you to print a hard copy of the documents stored in a mailbox NOTE If the Delete Mailbox Documents o
109. lease latch to open the 7 side cover CAUTION Ensure the side cover is always open before opening the front cover e Open the front cover Page 9 8 Xerox FaxCentre 2218 User Guide aa a E V 01 UG book Page 9 Wednesday March 7 2007 3 00 PM gt Turn the cartridge locking lever upwards to release the toner cartridge Maintenance o gt The toner cartridge must be removed to replace the drum cartridge O gt Pull out the used drum cartridge Xerox FaxCentre 2218 User Guide Page 9 9 r e oi Zips 01_UG book Page 10 Wednesday March 7 2007 3 00 PM gt Unpack the new drum cartridge and slide it in place making sure not to touch the surface of the drum Maintenance gt Reinstall the toner cartridge then lock the lever gt Close the front cover and the side cover gt The display shows New Drum Unit Select Yes and press Enter The machine returns to Standby mode Ce If the counter is not reset Drum Warning may appear before the new drum reaches its maximum life To reset the counter manually refer to the Maintenance Tools on page 8 16 Page 9 10 Xerox FaxCentre 2218 User Guide r e e 1 a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM 10 Troubleshooting If a problem occurs on your machine the instructions in this chapter will enable you to identify and clear the fault or locate furth
110. leshooting CS EE Zi 01_UG book Page 12 Wednesday March 7 2007 3 00 PM amp Si 2 DISPLAY MEANING SOLUTION o e Non Xerox Toner Cart You have used an You must use a Xerox approved cartridge 8 unauthorized toner 3 cartridge S ls Operation Not Assigned The machine has no job to handle Line Busy The remote fax did not Try again Contact recipient to ensure remote answer machine is functioning correctly Line Error Your machine cannot Try again If the problem persists wait an hour connect with the remote jor so for the line to clear then try again machine onhasdost Or turn the ECM mode on Refer to Fax Setup m Qc ate Options on page 4 30 for more information problem with the phone 5 pag line LSU Error A problem has occurred in Try Power Off Power On Refer to Powering the LSU Laser Scanning On the Machine starting on page 2 17 If the Unit problem still persists please call for service Memory Full The memory is full Either delete unnecessary documents retransmit after more memory becomes available or split the transmission into more than one operation No Answer The remote fax machine _ Try again Contact recipient to ensure remote has not answered after machine is functioning correctly several redial attempts Poll Code Err You have used an incorrect poll code Polling Error The remote fax machine The remote operator should know in
111. ls are printed on 2 sides and 1 sided copies are required 2 2 Use when originals are Xerox FaxCentre 2218 User Guide e printed on 2 sides and 2 sided copies are required Clone Use to print multiple Press Copy images on a single sheet gt P Reduce Enlarge of paper The number of nEs Re ge images produced is gt Using the Navigation Keys select Clone and determined automatically press Enter based on the original leis Sees image size e Only available using the Document Glass ensure the Document Feeder is empty Auto Fit Use to reduce or enlarge Press Copy the i to fit th i eae on MP Press Reduce Enlarge size automatically Using the Navigation Keys select Auto Fit and e Only available using the press Enter Document Glass ensure the Document Feeder is Auto Fit displays empty 2 Sided 1 1 Sided Use when originals are Press Copy printed on 1 side and 1 gt P 2 Sided FAN sided copies are reguired SSES 1 or 2 sided copy Mr output from 1 or Use the Navigation Keys to select the option required and press Enter to save the selection gt If necessary use the Scan Side 2 option to scan side 2 Position side 2 on the Document Glass and select Yes then Enter to scan side 2 gt Continue the procedure until all the originals have been scanned gt Select No when all the originals have been scanned and press Enter Page 5 7 Copy
112. military service Physical or mental condition Exception United States military discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head or such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government
113. mote fax Using the Navigation Keys select Fax Features to retrieve and press Enter documents from machine remote fax gt Select Polling and press Enter machines Remote fax gt Select TX Poll and press Enter machines can also poll your gt Enter a 4 digit Poll Code and press Enter machine gt To store the originals in the Bulletin Board select On If the Bulletin Board is not required select Off gt Press Start The originals are scanned into memory ready to be polled Delay RX Use to retrieve a gt Press Menu Exit dad amen Toma rome gt Using the Navigation Keys select Fax Features fax machine at a specified and press Enter time Select Polling and press Enter Select Delay RX Poll and press Enter Enterthe fax number using the Numeric Keypad a Phonebook entry or One Touch Key and press Enter The display shows the current time enter a start time for the remote fax machine to be polled Press Enter when the correct time displays If you set a time earlier than the current time the job will be sent at that time the following day gt Enter a 4 digit Poll Code and press Enter The machine will poll the remote machine at the specified time Batch TX On Activates the Batch TX Press Menu Exit e Use fo send Fee Using the Navigation Keys select Fax Features faxes that are Off Deactivates the Batch TX and press Enter going to the feature HRS same loca
114. n page 9 5 stops Toner Low The toner is almost Take out the toner cartridge and gently shake it empty By doing this printing operations can be temporarily resumed Retry Redial The machine is waiting for Press Start to immediately redial or Stop to the programmed interval to automatically redial cancel the redial operation No Dial Tone No dial tone detected after 10 seconds with the DT Detection turned on Check the phone line is connected Redial After multiple failed attempts change DT Detection to No Page 10 13 Troubleshooting CS EE a 01 UG book Page 14 Wednesday March 7 2007 3 00 PM a Problem and Solutions Charts The following chart lists some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists please call for service Troubleshooting Problems at Installation PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION Grinding noise at power Scan Lock Power down SES Locate the Scan Lock switch on the underside of the scanner Make sure that the Scan Lock has been moved to the unlock position ei Packing material remains in Power down rays Remove all remaining packing material from the trays Document Glass or Document Feeder Original Irregular faded patches Toner unevenly distributed _ Remove the toner cartridge Shake it gently to dist
115. nd press Enter gt Select a Paper Tray for the separators and press Enter Create Booklet On Use to activate the Create Press Menu Exit Booklet feature e Use to copy a IF Using the Navigation Keys select Copy Features document as a 2 Off Use to de activate the and press Enter Sided job and feature arrange the Use the Navigation Keys to select Create pages fo Booklet and press Enter produce a booklet when folded Select On and press Enter N Up Off Use to de activate the gt Press Menu Exit feature gt SE e Use to print 2 or iind Using the Navigation Keys to select Copy 4 original 2Up Use to print the images Features and press Enter images reduced a on to one page from 2 originals on to one gt Use the Navigation Keys to select N Up and page press Enter 4 Up Use to print the images gt Select the required N Up option and press Enter from 4 originals on to one page Only available with DADF Page 5 12 Xerox FaxCentre 2218 User Guide EE 01 UG book Page 13 Wednesday March 7 2007 3 00 PM Compatible Features Copy The following table indicates which features are compatible with other features It also shows which input area can be used for a feature e g the Document Feeder or Document Glass COPY Document ID Copy Book Create Edge Erase Margin Auto Trans FEATURE Feeder or Glass Copy Booklet Shift Suppress parencies
116. ne OR gt If you want to use a parallel print cable only use an IEEE 1284 compliant cable and connect it to the parallel connector on your machine CE Only connect one of the above cables If you are using Windows NT you must use the parallel port When using the USB connection your machine provides two USB modes Fast and Slow Fast is the default mode Some PC User s may experience poor functionality in the default mode If this occurs select the Slow mode For information about changing the USB mode refer to Machine Setup on page 2 21 Page 2 16 Xerox FaxCentre 2218 User Guide r r e SP Zips 01_UG book Page 17 Wednesday March 7 2007 3 00 PM a a Kai Powering On the Machine E Ka D eb Connect the AC Power Cord to o the machine and a power outlet o The power cord must be plugged into a grounded power socket e Press the ON OFF switch to the ON I position The machine displays Warming Up Please Wailt Xerox FaxCentre 2218 User Guide Page 2 17 ES o a 01 UG book Page 18 Wednesday March 7 2007 3 00 PM e Ra a 2 Loading Paper Co D o e An additional gt Pull open the Paper Tray Paper Tray is available as an option The instructions for loading both paper trays are the same gt Push down on the pressure plate until it locks into position gt Adjust the rear paper guide to the required paper length It is preset to A4 or Letter size de
117. ne 2 21 2 22 10 14 ControlCentre 8 4 Installing ControlCentre 5 0 8 4 Software Installation 2 25 Solutions Copier Problems 10 14 Solutions Faxing Problems 10 18 Solutions Printing Problems 10 16 Solving Problems 10 14 Specifications Fax 11 4 General 11 6 Paper 11 7 Printer 11 3 Scanner and Copier 11 5 Specifications Media 3 9 Start 4 5 5 5 Status Map Auto Tray Switching 2 11 gt Stock Types 3 9 Switching Off 2 17 Switching On 2 17 System Requirements Windows 2 25 System Setup Installing ControlCentre 8 4 T Toll Save 4 13 Toner Cartridge 9 5 Expected Cartridge Life 9 5 Replacing the Toner Cartridge 9 5 9 7 Setting the Product to Send Toner Low Infor mation 9 7 Toner Save Mode 9 5 Toner Cartridge installing 2 13 Toner Low Information 9 7 Toner Low Notification 8 17 Toner Save Mode 9 5 Transparencies Xerox FaxCentre 2218 User Guide me e E d 01 UG book Page 5 Wednesday March 7 2007 3 00 PM copy 5 12 Troubleshooting Copier Problems Solution Chart 10 14 Fault Clearance 10 3 Faxing Problems Solution Chart 10 18 General Problems 10 2 LCD Error Messages 10 11 Printing Problems Solution Chart 10 16 Solving Problems 10 14 TWAIN 7 3 U Unpacking 2 2 User Interface 2 9 using 5 4 Using ControlCentre 8 4 Xerox FaxCentre 2218 User Guide Using the Document Feeder 5 3 Using the document feeder 4 2 7 3 Using the document glass 4 3 5 4 7 4 W Welcome 1
118. ne Setup using the Navigation Keys and press Enter The display shows Tray 1 Size on the bottom line Press Enter Use the Navigation Keys to select the Paper Size required and press Enter to save the selection o oe Repeat the procedure for Tray 2 Size if available and Bypass Size e Press Menu Exit to exit each menu level and return to Standby mode Page 3 8 Xerox FaxCentre 2218 User Guide r r e sp Ss A E o 01 UG book Page 9 Wednesday March 7 2007 3 00 PM Media Specifications Media Sizes and Types The table below identifies the media sizes which can be used in the Paper Tray and Bypass Tray and the capacities which can be loaded H Paper and Other Media MEDIA SIZE INPUT SOURCE CAPACITY Paper Tray Bypass Tray Plain paper Letter 8 5 x 11 inch YES 550 YES 100 Folio 8 5 x 13 inch YES 550 YES 100 Legal 8 5 x 14 inch YES 550 YES 100 Executive 7 25 x 10 5 inch NO 0 YES 100 A4 210 x 297 mm YES 550 YES 100 B5 182 x 257 mm NO 0 YES 100 A5 148 x 210 mm NO 0 YES 100 Envelopes No 10 8 5 x 14 inch NO 0 YES 10 C5 6 38 x 9 37 inch NO 0 YES 10 DL 110 x 220 mm NO 0 YES 10 Monarch 3 87 x 7 5 inch NO 0 YES 10 B5 176 x 250 mm NO 0 YES 10 Labels Letter 8 5 x 11 inch NO 0 YES 10 A4 210 x 297 mm NO 0 YES 10 Transparency films Letter 8 5 x 11 inch NO 0 YES 30 Ad 210 x 297 mm NO 0 YES 30 Card stocks
119. nebook entries from the Xerox D Phonebook E Printer My Fimware Update Machine Administration Speedy speedw Allows a selected to be downloaded Type En Press Read button to retrieve phone numbers from GEpeddul 80 Ne pie FaxCentre 2218 to 2 Press Write button t phone numbers to the Mae m ControlCentre Phonebook entries a 2 3 5 Speed ay Allows the ryn co phonebook entries H 10 n phonebook entry to from ControlCentre be edited in a to the Xerox separate Edit dialog FaxCentre 2218 box Deletes a selected Deletes all phonebook phonebook entry entries Firmware Update Tab Click on the Firmware Update tab to update the firmware of the machine ControlCentre File About Phonebook ESA Printer liy Fimware Update File information File name File size Progress Message Select a firmware file Xerox FaxCentre 2218 User Guide Page 8 5 r a e ps 01 UG book Page 6 Wednesday March 7 2007 3 00 PM Printer Tab Click on the Printer tab to set default print options ControlCentre File About 2 Phonebook B Printer Firmware Update Machine Administration Orientation Margins Top Margin 0 0 O Landscape Left Margin Auto CR Oif v PCL Settings Copies 1 3 Exit 2 Help PCL Button Click on the PCL button on the Printer tab to set options for PCL printing PCL Settings SWC Sym
120. nect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately Maintenance Information Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier printer gt Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could create a dangerous condition gt Use supplies and cleaning materials only as directed in this manual Keep all of these materials out of the reach of children gt Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service gt Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals Ozone Safety Information This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone please request the Xerox publication Ozone by calling 1 800 828 6571 in the United States and Canada Xerox FaxCentre 2218 User Guide Page 1 9 de Zips 01 UG book Page 10 Wednesday
121. nel 2 9 P Paper Specification 11 7 Paper Supply Auto Tray Switching 2 11 3 5 5 2 5 8 Bypass Tray 3 5 copy 5 8 Loading Paper 3 2 Paper Tray 3 2 Preparation 3 2 Stock Types 3 9 Paper Supply selection 5 2 Paper Tray 3 2 Paper loading 2 18 Passcode Protection 8 7 8 12 Change the Passcode 8 13 Enable 8 12 PC Fax 4 17 PCL Button 8 6 Phonebook Tab 8 5 Index 3 e Sch Z S d 01 UG book Page 4 Wednesday March 7 2007 3 00 PM Polling 4 15 Power Off 2 17 Power On 2 17 Preparing paper for loading 3 2 Print 6 2 Printer Specification 11 3 Printer Tab 8 6 Printing a Document 6 2 Printing Department Data 8 8 Printing Problems Solution Chart 10 16 Printing Procedure 6 2 Priority Fax 4 14 Problem Solving 10 14 Problems Fault Clearance 10 3 General 10 2 Index Q Quantity 5 5 R Redial 4 8 Reduce Enlarge copy 5 6 Regulations 1 6 Related Information Sources 1 4 Replacing the Drum Cartridge 9 8 Replacing the Toner Cartridge 9 5 9 7 Resolution 4 10 Fax 4 10 Running ControlCentre 8 4 S Safety 1 6 Scan Canceling a Scan 7 7 TWAIN 7 3 WIA driver 7 6 Scanner and Copier Specification 11 5 Scanning Procedure 7 3 Secure Receive 4 16 Selecting Copy Features 5 4 Selecting Copy Mode 5 2 Selecting Start 4 5 5 5 Index 4 e Selecting the Paper Supply 5 2 Sending a Fax 4 2 Serial Number 8 16 Serial number 1 5 Setting the Product to Send Toner Low Information 9 7 Setting up the Machi
122. ner Cartridge Expected Cartridge Life The life of the toner cartridge depends on the amount of toner used in each printed job For instance when printing a typical business letter with about 5 page coverage expect a toner cartridge life of approximately 8 000 pages 4 000 pages only for the starter toner cartridge shipped with the machine The actual number may vary according to the print density of the pages being printed If printing a lot of graphics the cartridge may require changing more often Toner Save Mode The life of the toner cartridge can be extended by using Toner Save mode The Toner Save mode uses less toner than normal printing The printed image is much lighter and is adequate for printing drafts or proofs Ce For instructions on setting the Toner Save mode refer to Machine Setup on page 2 21 Replacing the Toner Cartridge When the toner cartridge is near the end of its life white streaks or hue change will occur The LCD displays a warning message Toner Low When the Toner Low message displays remove the toner cartridge and gently shake it to temporarily re establish the print quality Shaking the cartridge re distributes the remaining toner in the cartridge This procedure can only be performed once prior to changing the Toner Cartridge gt Pull the release latch to open the side cover CAUTION Ensure the side cover is always open before opening the front cover Xerox FaxCentre
123. ng tables in the next section they may help to solve the problem guickly If you need further assistance or information please visit the Xerox website for online solutions and support http www xerox com If the problem persists contact the Xerox Welcome Center or your local Xerox representative The serial number of the machine will be reguired together with any relevant error codes Ce For information on locating the serial number please refer to Customer Support on page 1 5 To access the serial number open the side cover using the release latch and then open the front door The serial number is located on the panel above the Toner Cartridge The Xerox Welcome Center or local representative telephone number is provided when the machine is installed For convenience and future reference please record the telephone number in the space below Xerox Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center 1 800 93 XEROX 1 800 939 3769 Xerox FaxCentre 2218 User Guide SN T E ZI 01 UG book Page 11 Wednesday March 7 2007 3 00 PM LCD Error Messages H If an abnormal condition arises in the machine or an incorrect operation is performed a message indicating the nature of the error is displayed If this happens take the corrective action listed in the following table DISPLAY MEANING SOLUTION Bypas
124. nication time Enables incoming transmissions to be answered appropriately Used to set the default mode when sharing a fax and phone line Allows paper to be saved by printing on both sides Using the Speed Dial number saves time typing the complete fax destination number Used to send a transmission to several destinations The One Touch Keys enable users to send transmissions with the press of a single button You can set your machine to print a report showing whether a transmission was successful how many pages were sent and more The available options are On Off and On Err which prints only when a transmission is not successful When receiving a document containing pages as long as or longer than the paper loaded in the tray the machine reduces the size of the document to fit the size of the paper loaded in the machine With the feature Off the document will be divided and printed in actual size on two or more pages Used when receiving international faxes on different paper sizes Adds a prefix to all numbers dialled For example to access an external line This produces a report with detailed information about the previous 50 communication operations including time and dates Error Correcting Memory ECM increases transmission accuracy by transmitting additional data with the main transmission to ensure characters are correctly interpreted by the receiving device Used when sending technical data not reguired when sending pi
125. nnen na 10 11 Problem and Solutions Charts sees 10 14 Xerox FaxCentre 2218 User Guide o e S a en 01 UG book Page v Wednesday March 7 2007 3 00 PM Problems at Installation c ccccccceeeeeeeeeeeeeneneceeeeeeeeseeteeeeeaeees 10 14 Copying Problems aiii do FYRDD GYD doo gyw N 10 15 Printing Problems EE 10 16 Faxing Problems Solution Chart ccccecceceeeeeeeeeeeeeeseenteeeeeeenaeees 10 18 puedo e 11 1 IntroductiODis iin i eiu 11 2 Printer SPeOCifiCatlomS iiicseccscscsscecinericensccuchennsndnndcnenvcuannsenatnncaneniennnisentasvns 11 3 Fax Specifications ssrin eranan aera NAAA Ap aE Or AEEA EERE Ar Eaa ERNEA 11 4 Scanner and Copier Specifications eceecceeeeeeeeeeeeseeenenseeeeeeees 11 5 General Specifications eccceceeeeeeeeeeeeeeeeeeeeseeeeeeeeeseesseeaeenseeeeenes 11 6 Media Specifications ccccccecceseeeeeeeseeeeeceeeeeesneeeneeeeaneeeeeeeeeeeneeneees 11 7 gwa un E O O O E E E 1 1 Xerox FaxCentre 2218 User Guide Page v e a AIA Zips 01_UG book Page vi Wednesday March 7 2007 3 00 PM Page vi Xerox FaxCentre 2218 User Guide Sch a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM e e 1 Welcome Thank you for choosing the Xerox FaxCentre 2218 This product
126. nter from the Printers folder then select File gt Properties or select the printer icon in the Printers folder and click the right mouse button Windows NT 4 0 gt Select File gt Print gt Properties or File gt Print Setup from within any Windows application OR gt Select Xerox FaxCentre 2218 printer from the Printers folder click the right mouse button then select Document Defaults from the drop down list Windows 2000 gt Select File gt Print from within any Windows application OR gt Select Xerox FaxCentre 2218 printer from the Printers folder click the right mouse button then select Properties and Printing Preferences from the drop down list Xerox FaxCentre 2218 User Guide Page 6 3 a e T2 i 01 UG book Page 4 Wednesday March 7 2007 3 00 PM Windows XP i a gt Select File gt Print gt Properties from within any Windows application gt Select Xerox FaxCentre 2218 printer from the Printers and Faxes folder click the right mouse button then select Printing Preferences from the drop down list Page 6 4 Xerox FaxCentre 2218 User Guide ps 01 UG book Page 5 Wednesday March 7 2007 3 00 PM PCL Driver i Lung a When the Printer Properties are displayed the print job settings can be reviewed and changed The Properties window consists of six tabs Layout Paper Image Options Output Options Watermark About If the Printer Properties are accessed through t
127. nto the machine s memory for retrieval by another remote fax machine or to poll a remote fax machine or mailbox to retrieve information Polling from a Mailbox allows users to contact a remote mailbox which is set up on a remote fax machine When contact has been made the remote machine sends faxes stored within the mailbox To use this option you need to know the remote mailbox number and passcode gt Press the Menu Exit key ges TEST Using the Navigation Keys select Mailbox and press Enter Select Poll From and press Enter gt Enter the Box Number to be polled and press Enter Enter the Passcode for the mailbox and press Enter Enter a remote fax number using the Numeric keypad a Phonebook entry or One Touch Key and press Enter The display shows the current time Enter a Start Time for the mailbox to be polled and press Enter If you set a time earlier than the current time the originals will be retrieved at that time the following day The mailbox will be polled at the specified time Xerox FaxCentre 2218 User Guide SN Sending to a Mailbox O LY 01_UG book Page 29 Wednesday March 7 2007 3 00 PM amp Si Fax Allows you to send a fax document directly to an individual s private mailbox on a remote machine NOTE This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of
128. ntre 2218 User Guide Page 4 35 co 4 01 UG book Page 36 Wednesday March 7 2007 3 00 PM Fax MSG Confirm On Sets the machine to print a transmission report for every fax transmission Off De activates printing a transmission report On Err Sets the machine to print a transmission report only if an error has occurred Auto Reduction On Use to activate the machine performing an automatic reduction for over sized fax jobs Off Use to de activate the automatic reduction Over sized jobs are printed on two pages Prefix Dial Up to 5 digits The number entered will be added to the beginning of each fax sent Auto Report On Use to enable a report listing details about the Off previous 50 communication operations ECM Mode On Use to switch on ECM for all transmissions Transmission time may be increased when ECM is enabled Off Use to switch off ECM Redials 0 13 Use to set the number of redial attempts Ring to Answer 1 7 Use to set the number of rings before answering This feature is disabled when Receive Mode is set to Ans Fax Redial Term 1 15 Use to set the number of minutes between redial attempts Ringer Off Use to set the ringer volume Low Med High Junk Fax Setup On Use to restrict receipt of junk mail by not allowing Off faxes to be received from remote machines registered on your machine Page 4 36 Xerox FaxCentre 2218 User Gu
129. ny To set up Distinctive Ring Pattern Detection you will need another telephone line at your location or someone available to dial your FAX number from outside To set up the DRPD mode From Fax Setup gt Press the scroll button or X until you see DRPD Mode on the bottom line and press Enter gt When Set is displayed on the bottom line press Enter Waiting Ring appears on the display gt Call your fax number from another telephone It is not necessary to place the call from a fax machine gt When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern Page 4 38 Xerox FaxCentre 2218 User Guide ea a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM a 5 Copy Digital copying is available as standard on the Xerox FaxCentre 2218 gt CopyingProcedure 5 2 gt Basic Copy Features nananana nannaa 5 6 gt Special Copy Features 5 9 gt Compatible Features 5 13 Xerox FaxCentre 2218 User Guide Page 5 1 en Zips 01 UG book Page 2 Wednesday March 7 2007 3 00 PM 8 Copying Procedure Select Copy Mode Ensure Ready to Copy displays Ready To Copy 10902 001 Current Reduction Number of Copies Enlarge Setting gt If necessary press the Copy key Copy Key to change to Copy mode The Copy key remains illuminated when selec
130. o and from Macintosh operating systems using your machine This driver is available with the optional Network Kit Linux Driver You can print and direct scan to and from Linux operating systems using your machine This driver is available with the optional Network Kit System Requirements Your machine supports the following operating systems Xerox FaxCentre 2218 User Guide Page 2 25 co 4 01 UG book Page 26 Wednesday March 7 2007 3 00 PM E E Windows 98 Me NT 4 0 2000 XP T amp The following table shows Windows reguirements 2 ITEM OPERATING SYSTEM REQUIREMENTS RECOMMENDED o CPU Windows 98 Me NT 4 0 Pentium Il 400 MHz or Pentium Ill 933 MHz 2000 higher Windows XP Pentium Ill 933 MHz or Pentium IV 1 GHz higher RAM Windows 98 Me NT 4 0 64 MB or higher 128 MB 2000 Windows XP 128 MB or higher 256 MB Free disk Windows 98 Me NT 4 0 300 MB or higher 1 GB space 2000 Windows XP 1 GB or higher 5 GB Internet 5 0 or higher 5 5 Explorer Macintosh Macintosh 10 3 or later with Network Kit option Linux Various Linux with Network Kit option Installing Drivers in Windows All applications should be closed on your PC before beginning installation Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port 1 gt Insert the Xerox Drivers CD into the CD ROM drive Page 2 26 Xerox FaxCentre 2218 User Guide S e e co 01 UG book
131. o send a fax job with the press of a single key Hold for 3 seconds to M9 define or edit the fax number and ID for a key 31 60 Use like a shift Key allowing a second definition on each one touch key Page 2 12 Xerox FaxCentre 2218 User Guide r e UY 1 o 01 UG book Page 13 Wednesday March 7 2007 3 00 PM H D D Installing Drum and Toner Cartridges E o Ka D eb Pull the release latch to open the side cover CAUTION Ensure the side cover is always open before opening the front cover 2 gt Open the front cover amp gt If the cartridge locking lever is in the lower position turn the lever upward until it locks into place Xerox FaxCentre 2218 User Guide Page 2 13 ia us SP EN 01 UG book Page 14 Wednesday March 7 2007 3 00 PM Getting Started o e Xerox has included a Starter Toner Cartridge Purchased replacement toner cartridges will yield approximately two times the number of copies O e When the drum or toner cartridge need to be replaced a message displays Page 2 14 gt Remove the drum cartridge from its bag and slide it into the machine firmly until it locks into place CAUTION Do not expose the green drum to light for an extended period Never expose the drum to direct sunlight or touch the drum surface Damage or poor image quality may result gt Remove the starter toner cartridge from its bag gt Gen
132. oducts and services Copier printer digital press and fax products must meet energy efficiency and emissions criteria and exhibit compatibility with recycled supplies Currently Environmental Choice has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogo approved products Xerox FaxCentre 2218 User Guide Page 1 15 ep Ss 01 UG book Page 16 Wednesday March 7 2007 3 00 PM Welcome Page 1 16 lllegal Copies USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions gt Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds gt Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is acanceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage St
133. ollated Color Original Using the Navigation Keys select the setting required for the feature and press Enter Page 5 4 Xerox FaxCentre 2218 User Guide r a e co a 01 UG book Page 5 Wednesday March 7 2007 3 00 PM o Enter the Guantity Copy e The maximum Use the Numeric Keypad to enter pred Gy the number of copies reguired gt If necessary press Clear Clear All to clear the current quantity and enter a new guantity Numeric Keypad Clear Clear All e Youcancancela Press Start copy job while it is copying by gt Press Start to begin the co pressing the sse l 9 Py Stop key twice job gt If the Document Glass is used and Collated is On and a quantity higher than 1 has been entered the Scan Another option displays Navigation Keys Start gt To scan another original load the next original and using the Navigation Keys select Yes and press Enter Continue the procedure until all the originals have been scanned gt Select No when all the originals have been scanned and press Enter Printing commences and copies are delivered to the Output Tray Xerox FaxCentre 2218 User Guide Page 5 5 r e co a 01_UG book Page 6 Wednesday March 7 2007 3 00 PM a Copy Basic Copy Features There are seven basic Copy features available These features can be selected using the feature keys located on the Control Panel Lighten Darken Orig
134. pending on country gt To load another size lift the rear guide out of the current position and insert it into the required position D The Paper Trays can hold a maximum of 550 sheets of 80 g m 20 Ib plain paper You can use A4 Folio Letter or Legal size paper only Page 2 18 Xerox FaxCentre 2218 User Guide r a e Zips 01 UG book Page 19 Wednesday March 7 2007 3 00 PM e f you experience problems with paper feed turn the paper around and ifthe problem continues use the Bypass Tray gt Fan the paper and insert it into the tray If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side gt Ensure that the paper is positioned under the snubbers gt Do not fill above the Maximum Fill Line Xerox FaxCentre 2218 User Guide Max Fill Line H Getting Started Corner snubbers Page 2 19 EE ea a 01 UG book Page 20 Wednesday March 7 2007 3 00 PM a 9 S o e tele ipie Position the side guide by D rom your PC Gr ensure you select squeezing the lever and sliding it T the Paper Source toward the stack of paper until it o and the correct gently touches the side of the paper size from stack your software apnea Do not allow the guide to press against the edge of the paper tightly gt Close the Paper Tray CE Refer to Machine Setup starting on page 2 21 to set the correct size for the
135. r Print Mailbox Documents option is selected then both received and stored documents within the selected mailbox will be printed or deleted eb Press the Menu Exit key m FAXCENTRE 2218 gt Using the Navigation Keys select Mailbox and press Enter e Select Print and press Enter gt Enter the Box Number for the mailbox and press Enter gt Enter the Passcode for the mailbox and press Enter The contents of the mailbox are printed and deleted Page 4 26 Xerox FaxCentre 2218 User Guide r e co a 01 UG book Page 27 Wednesday March 7 2007 3 00 PM a Deleting Mailbox Contents Fax Allows you to delete all the documents stored within a mailbox NOTE If the Delete Mailbox Documents or Print Mailbox Documents option is selected then both received and stored documents within the selected mailbox will be printed or deleted eb Press the Menu Exit key e FAXCENTRE 2218 gt Using the Navigation Keys select Mailbox and press Enter e Select Delete and press Enter gt Enter the Box Number for the mailbox and press Enter gt Enter the Passcode for the mailbox and press Enter The contents of the mailbox are deleted Xerox FaxCentre 2218 User Guide Page 4 27 r e sp on A Zi 01_UG book Page 28 Wednesday March 7 2007 3 00 PM amp Si 8 Polling from a Mailbox O Page 4 28 Polling enables you to store fax documents i
136. r size for the Bypass A5 Statement Tray Paper Size options are Letter A4 Legal 216 x 356 mm 8 5 x 14 inch Folio A5 or Statement D _ f feeding media smaller than A4 Letter through the bypass tray the setting can remain set at A4 Letter or Legal size When copying onto a paper size smaller than A4 Letter the printed image may be offset and not reproduce correctly even when Auto Fit is selected Collated On Use to produce sets in the order 1 2 3 1 2 3 1 2 3 off Use to produce stacks in the order 1 1 1 2 2 2 388 Power Save On Use to enable the Power Save feature If On is selected set the period of time the machine E waits before Power Save is activated Choose between 15 30 60 120 minutes Machine Time Out 15 30 60 180 Sets the number of seconds the machine Seconds remains idle before the current job settings are reset back to the default settings Use Offto deactivate the option Off Stamp RX Name On Set to On to enable sender information the gt machine Fax ld the page number the date and time of reception and the reduction rate of the image to be printed on each page of each received transmission The information is printed on the bottom edge of each page Off Page 2 22 Xerox FaxCentre 2218 User Guide a e a Z N IN lt l e d 01 UG book Page 23 Wednesday March 7 2007 3 00 PM O
137. ress Enter gt Select Department Codes using the Navigation Keys and press Enter gt Enter the Master Access Code H Machine Administration Ce The first time that you access Departments Codes you will be prompted to enter a master access code then re enter it to confirm the code gt Select Change M Code and press Enter gt To change the Master Code select Change and press Enter Enter the new Master Code K Deleting the Master Code disables the Department Codes feature gt To remove the Master Code select Delete and press Enter Page 8 11 EE sp Ss A 4 01 UG book Page 12 Wednesday March 7 2007 3 00 PM e Machine Administration Passcode Protection System Administration functions can be restricted to individual users by requiring that a passcode be entered before access to the functions can be granted Enable Passcode Protection Page 8 12 e Press the Machine Status key O gt Using the Navigation Keys select System Admin Tools and press Enter If the System Admin Tools have already been passcode protected type in the password and press Enter e Select Passcode Protect using the Navigation Keys and press Enter Ce When the machine is first installed the passcode is blank When you choose Yes you will be asked to enter the passcode Simply press Enter when requested to enter the passcode e Using the Navigation K
138. ribute the toner evenly Reinstall the toner cartridge Paper Quality Ensure the paper used in the machine meets the specifications provided in the User Guide Page 10 14 Xerox FaxCentre 2218 User Guide AW ig E T d 01 UG book Page 15 Wednesday March 7 2007 3 00 PM Copying Problems The LCD does not turn on Copies are too light or too dark CONDITION SUGGESTED SOLUTION Check that the product is plugged into an electrical receptacle and ensure that there is power to the receptacle Ensure the ON OFF switch is in the ON position If the original is light use the Lighten Darken key to darken the image Check to see if Toner Save mode is enabled If the original is dark use the Lighten Darken key to lighten the image Smears lines marks or spots on copies If defects are on the original press the Lighten Darken key to adjust the image If no defects are on the original clean the Document Glass and underside of the Document Feeder If a line is present when using the Document Feeder and not when using the Document Glass clean the CVT glass For stubborn spots use a crumpled up piece of paper or a credit card Refer to Cleaning the Document Glass and Constant Velocity Transport CVT Glass on page 9 2 If the problem still persists clean the Drum Cartridge Refer to Maintenance Tools on page 8 16 for instructions Copy image is skewed Ensure t
139. ription of the error messages refer to LCD Error Messages on page 10 11 Display Displays the current status and the menu prompts and selections Job Status Use to view the current job status add pages to jobs in memory and to delete jobs Machine Status Use to access setup menus and customize the machine Manual Group Manual Dial Use to manually enter multiple destinations for a fax job Use to dial a fax number manually Phonebook Use to search for speed dials group dials and one touch keys Pause Redial Use to redial the last phone number called or to add a pause when storing a number in the dial directory Reports Use to select and print a desired report by scrolling using the navigation keys highlighting the desired report and pressing the Enter or Start Charge Code Use to append a charge code to a fax number prior to sending a job The charge code can be entered via the numeric key pad Numeric Keypad Use to enter alphanumeric characters Start Use to activate a job Stop Use to stop an operation at any time Co H Getting Started Page 2 11 e EE oi Zips 01_UG book Page 12 Wednesday March 7 2007 3 00 PM E Clear Clear All AC Press once to clear a current entry e g an incorrect number or character o entry Press twice to clear all programmed settings the display reguests gt confirmation E One touch keys Use t
140. rogram is designed to Autorun If this is not enabled double click on the Xinstall exe file on the CD gt Follow the instructions in the wizard to install the required application Multiple applications can be installed on your PC Se 0 Ce Refer to Installing Drivers on page 2 25 for further information Scanning Software CD The program is designed to Autorun If this is not enabled double click on the install exe file on the CD Xerox FaxCentre 2218 User Guide Page 2 5 r e is S lt lt l o 01 UG book Page 6 Wednesday March 7 2007 3 00 PM e B a 2 Machine Overview o V5 D E Options o FaxCentre 2218 Y Document Feeder Standard Paper Tray 1 amp Bypass Standard Tray Digital Copying Standard Direct Printing Standard Network Printing Option Direct Scanning Standard Fax Standard Paper Tray 2 Option Cabinet and Stand Option Foreign Interface Option Page 2 6 Xerox FaxCentre 2218 User Guide r e co a 01_UG book Page 7 Wednesday March 7 2007 3 00 PM H Component Location 3 S Front View E Document S Guides Document Feeder Document Input Tray Document Control Panel Output Tray Paper Guides Side Cover Scanner Module do Release Lever Tray 1 Front Cover Paper Tray 2 optional Xerox FaxCentre 2218 User Guide Page 2 7 a e co a 01 UG book Page 8 Wednesday Marc
141. rty sending the fax that the original was placed correctly when scanned at the remote Fax Xerox FaxCentre 2218 User Guide Page 10 19 r e e 3 01 UG book Page 20 Wednesday March 7 2007 3 00 PM Troubleshooting Page 10 20 Xerox FaxCentre 2218 User Guide a Sch e e a 01 UG book Page 1 Wednesday March 7 2007 3 00 PM 11 Specifications Use this chapter to identify the specifications for each function of your machine gt Introduction FT _ Y ede 5 11 2 gt Printer Specifications 11 3 gt Fax Specificallon8 ko 11 4 gt Scanner and Copier Specifications 11 5 gt General Specifications 11 6 gt Media Specifications 11 7 Xerox FaxCentre 2218 User Guide SE Page 11 1 Bi D P Zips 01 UG book Page 2 Wednesday March 7 2007 3 00 PM o LI Introduction E 2 uc S o The Xerox FaxCentre 2218 adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state Use the specifications listed in this chapter to quickly identify the capabilities of the machine e f further specification information is required please refer to www xerox com Page 11 2 Xerox FaxCentre 2218 User Guide r e Is
142. s This list shows the fax numbers defined as junk fax numbers by using the Junk Fax Setup menu Billing Counters This report lists the billing counters and their current amounts Connect Page Provides connection information when the optional Network Kit is installed PCL Font List Lists the available PCL fonts PS Font List Lists the fonts compatible with PostScripte3 M available only with network kit e Print All Reports Use this option to print all the available reports Xerox FaxCentre 2218 User Guide a e co a 01 UG book Page 3 Wednesday March 7 2007 3 00 PM Printing Reports Use the following instructions to print a report Gp gt Press the Reports key zm FAXCENTRE 2218 2 gt Using the Navigation Keys select the required report and press Enter The report is processed and printed Or eb Press the Machine Status key zs FAXCENTRE 2218 H Machine Administration Machine Status 2 gt Using the Navigation Keys select Reports and press Enter gt Using the Navigation Keys select the required report and press Enter The report is processed and printed Xerox FaxCentre 2218 User Guide Page 8 3 KA Zips 01 UG book Page 4 Wednesday March 7 2007 3 00 PM ControlCentre ControlCentre is software available for the FaxCentre 2218 which enables Fax and Print options and features to be setup and viewed remotely usin
143. s key FAXCENTRE 2218 Machine Status gt Using the Navigation Keys select Fax Setup and press Enter gt Using the Navigation Keys select the required setup option and press Enter gt Using the Fax Setup Options starting on page 4 32 customize the settings to meet your requirements Press Enter to save your selections gt Press Menu Exit to exit each menu level and return to standby mode Page 4 31 SN co 4 01 UG book Page 32 Wednesday March 7 2007 3 00 PM E 8 Fax Setup Options The following table lists all the Fax Setup options available and provides instructions for customizing each setting Instructions for accessing the Fax Setup options are provided on page 4 30 OPTION SETTINGS DESCRIPTION Lighten Darken 5 Contrast Settings _ Use to set the default Lighten Darken setting Resolution Standard Use to set the default resolution for fax jobs Fine Super Fine Receive Mode Tel Use to operate in manual mode When a call is received pick up the external phone handset or press Manual Dial If a fax tone can be heard press Start and replace the handset Fax The machine answers the incoming call and immediately switches to fax receive mode Ans Fax Use if attaching an answering machine to the machine If the machine detects a fax tone it switches to Fax mode automatically DRPD You can receive a call using the Distinctive Ring Pattern D
144. s Jam The machine detects non Open the side cover and remove any jammed feeding from the Bypass paper Tray Load paper in the Bypass Tray Comm Err The machine has a Try resending the fax problem in communication Document Jam The loaded document has jammed in the Document Feeder Clear the document jam Refer to Document Jams on page 10 3 Door Open The side cover is not securely latched Close the side cover until it locks into place Drum Warning The drum cartridge is near the end of life Ensure a replacement cartridge is in stock Replace the drum cartridge when copy print quality is degraded This may show up as dark marks on the edge of the page Refer to Drum Cartridge on page 9 8 Duplex Jam Paper has jammed in the Clear the jam Refer to 2 Sided Jam on page middle of 2 Sided printing 10 9 Drum Empty The drum cartridge is Replace the drum cartridge Refer to Drum empty Cartridge on page 9 8 Fuser Error Open Heat Error Heating Error and Overheat There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem still persists please call for service Group Not Available You have tried to select a group Try again Check location for a group Incompatible Remote party did not have the requested feature such as polling Xerox FaxCentre 2218 User Guide e o Page 10 11 Troub
145. s is displayed and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter gt Press lt or X until Mailbox Setup is displayed and press Enter Press V or A until Mailbox is displayed and press Enter gt Press lt or gt until Create is displayed and press Enter gt Press lt or X until the required Mailbox Type is displayed and press Enter The choices are Set Conf MBX confidential Set Bull MBX bulletin gt Press or X until Enter Box No is displayed and press Enter Enter the Mailbox Number and press Enter gt If you want to passcode protect press lt lt or X until Security is displayed and press Enter Press lt or gt until Yes is displayed and press Enter Enter the passcode using the keypad and press Enter Enter the Mailbox Id using the keypad and press Enter gt If you want to create another Mailbox press or X until Another is displayed and press Enter Repeat steps 6 and 7 Xerox FaxCentre 2218 User Guide Page 4 23 SN Zi 01_UG book Page 24 Wednesday March 7 2007 3 00 PM T 8 Delete a Mailbox To delete a mailbox Press the Machine Status button Press V or A until System Admin Tools is displayed and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter gt Press lt or X until Mailbox Setup is disp
146. switch to the other selected tray Paper Supply Using the Bypass Tray The Bypass Tray is located on the right side of your machine It can be closed when not in use making the product more compact Use the Bypass Tray to print transparencies labels envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray Acceptable print media is plain paper with sizes ranging from 98 x 148 mm 3 86 x 5 83 inch to Legal size 216 x 356 mm 8 5 x 14 inch and weighing between 60 g m and 160 g m 16 Ib and 43 Ib The following table summarizes the print media allowed and the maximum stacking height for each paper type PAPER TYPE MAXIMUM STACKING HEIGHT Plain Bond Colored and Pre 100 sheets or 9 mm 0 35 inch printed Paper Envelope 10 envelopes or 9 mm 035 inch Transparency 30 sheets or 9 mm 0 35 inch Label 10 sheets or 9 mm 0 35 inch Cardstock 10 sheets or 9 mm 0 35 inch The height is measured with the stack of sheets laid on a flat surface Xerox FaxCentre 2218 User Guide Page 3 5 e e P Zips 01 UG book Page 6 Wednesday March 7 2007 3 00 PM Loading the Bypass Tray e Remove any ou gt Lower the Bypass Tray located on postcards envelopes and on the right side of the product labels before Datos ege gt Unfold the Paper Support the Bypass Tray extension Paper and Other Media o e Hold
147. t ControlCentre RF Y Y YO OO ac d 8 4 gt Department Codes 8 7 E gt Passcode Protection ENEE EN 8 12 B gt Clear Memory a 8 15 gt Maintenance ToolS 8 16 gt Dial Tone Detection DT Detection 8 20 gt Enabling or Disabling Auxiliary ACCeSS 8 21 Xerox FaxCentre 2218 User Guide Page 8 1 co o 01 UG book Page2 Wednesday March 7 2007 3 00 PM Machine Administration Reports E Various Reports are available to assist in confirming and monitoring machine activity Reports can be set up to include specific information or to print automatically Reports Available REPORT Fax Phonebook DESCRIPTION This list contains all the numbers currently stored in the machine s fax phonebook as Speed Dial Group Dial and One Touch numbers Fax TX This report contains information about recent transmission activities Fax RX This report contains information about recent reception activities System Data This report shows the status of the user selectable options After settings are changed print this list to confirm your changes Scheduled Jobs This list identifies the documents currently stored for Delay Send Priority Send Group Dial and TX Poll operations This list shows the starting time and type of operation Fax TX Confirm Junk Fax List This list shows a list of confirmed fax transmission
148. ted e Select the Paper Supply e For instructions on loading media gt To select a paper tray press the refer to Loading Paper on page 3 Paper Supply key until the E FAXCENTRE 2218 2 required tray is lit on the Status Map For full media specifications Tray 1 and the Bypass Tray are refer to Media Specifications on available as standard Tray 2 is page 11 7 optional If two tray lights display together Status Map the Auto Tray Switching feature is active When one tray runs out of Paper Supply paper the machine will switch to the other selected tray Page 5 2 Xerox FaxCentre 2218 User Guide co a 01 UG book Page 3 Wednesday March 7 2007 3 00 PM a Copy Ce When copying onto a paper size smaller than A4 Letter the printed image may be offset and not reproduce correctly even when Auto Fit is selected gt Ifthe Bypass Tray is selected the Paper Type option displays Use FAXCENTRE 2218 the Navigation Keys to select the Paper Type being loaded and press Enter If using the Bypass remember to load the required stock Load the Originals Document Feeder gt Remove all staples and paper clips prior to loading gt Adjust the sliding document guides to the size required Document Guides _ gt Insert the originals neatly into the Document Feeder face up The first page should be on top with the headings towards the back or left of the machine
149. tify the department and press Enter gt Enter a name to identify the department and press Enter gt Enter the passcode for that department and press Enter gt Continue to add departments as required Printing Department Data Page 8 8 o e This setting is used to print two reports a Department Code report and a Department Journal gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Department Codes using the Navigation Keys and press Enter gt Enter the Master Access Code Ce The first time that you access Department Codes you will be prompted to enter a master access code then re enter it to confirm the code gt Select Print using the Navigation Keys and press Enter gt Select the required report and press Enter Xerox FaxCentre 2218 User Guide a e co o 01 UG book Page 9 Wednesday March 7 2007 3 00 PM H Managing Departments This setting is used to enable or disable Department Mode and to clear Department data and codes G gt Press the Machine Status key Machine Administration e Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter
150. tion in E Use the Navigation Keys to select Batch TX and DOED press Enter gt Select On and press Enter Enter a Batch Interval between 0 99 and press Enter Page 4 15 Fax 42 oi Zips 01_UG book Page 16 Wednesday March 7 2007 3 00 PM De d Secure Receive Print X Print secure faxes gt Press Menu Exit e Feature must be Using the Navigation Keys select Fax Features enabled in Fax and press Enter Setup Select Secure Receive and press Enter Select Print and press Enter Enter a passcode and press Enter Page 4 16 Xerox FaxCentre 2218 User Guide r r e oi Zips 01_UG book Page 17 Wednesday March 7 2007 3 00 PM PC Fax Fax This allows a fax image file to be routed from a computer to a local or networked fax machine via the PC fax driver The PC fax driver uses the fax machine to send out faxes to a recipient list Configure PC Fax Example of configuring PC Fax on a network Xp ep gt On your PC go to Start All Programs Xerox FaxCentre 2218 Configure PC fax f Configure PC fax is not there please find the PCL driver CD or pull the file from e xerox com and install PC fax PORR au Ad x Fax Settings From A Fax No C Skip Cover Page Select Address Book O MS Office Outlook Windows Address Book Select Fax Machine 9 Local O Network IP 0 0 0 0 Location Description Hep
151. tional agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Xerox FaxCentre 2218 User Guide a P E H Zi 01_UG book Page 11 Wednesday March 7 2007 3 00 PM T Product Safety Certification Welcome This product is certified by the following Agency using the Safety standards listed AGENCY STANDARD Underwriters Laboratories Inc UL60950 1st Edition USA Canada This product was manufactured under a registered ISO9001 Quality system Xerox FaxCentre 2218 User Guide Page 1 11 T2 Welcome i 01 UG book Page 12 Wednesday March 7 2007 3 00 PM Regulatory Information WARNING In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING This is a Class A product In a domestic environment the product may cause radio frequency interference in which case the user may be required to take adequate measures FAX Function USA FAX Send Header Requirements The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a Fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or
152. tly shake the cartridge to loosen the toner Shaking the cartridge will ensure maximum copies per cartridge gt Slide the toner cartridge into the machine aligning the cartridge to the left of the slot until it locks into place gt Turn the cartridge locking lever downwards until it locks in place gt Close the front cover and the side cover Xerox FaxCentre 2218 User Guide e9 Zips 01_UG book Page 15 Wednesday March 7 2007 3 00 PM H Making Connections Document Feeder Getting Started gt Connect the Document Feeder cord to the port shown and fasten the side screws e Telephone Line ey arit vis Connect the supplied telephone the telephone line A card which ie line to the LINE jack and the other supplied with your end to the wall jack machine If you are replacing it If you want to use your machine with another for receiving both faxes and voice vendors calls you will need to connect a should be AWG 26 or larger tele telephone and or answering communication machine line cord gt If required plug the cord of your extension phone into the EXT jack Xerox FaxCentre 2218 User Guide Page 2 15 r e A SA U a 01 UG book Page 16 Wednesday March 7 2007 3 00 PM a USB or Parallel Port Cable CAUTION Shut down the computer before connecting the cable Getting Started gt Connect the USB Cable which came with your machi
153. ty and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEOWEFTXXXX For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect
154. ustry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN value may be found on the label located on the rear of the equipment Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate Page 1 14 Xerox FaxCentre 2218 User Guide a a p gt SS E H ep Ss 01 UG book Page 15 Wednesday March 7 2007 3 00 PM Environmental Compliance Welcome USA Energy Star As an ENERGY STAR partner Xerox Corporation has determined that the basic configuration of
155. ve been scanned and press Enter The Fax is scanned and sent O Job Status gt To view the status of a job press the Job Status key Job Status gt A list of current jobs and the job details displays gt To delete a job select the required job and press Enter When Cancel Job is displayed press Enter gt Press Menu Exit to exit Job Status Navigation Keys Xerox FaxCentre 2218 User Guide Page 4 5 rr e en ENS 01 UG book Page 6 Wednesday March 7 2007 3 00 PM Dialing Methods Keypad Dialing One Touch Dialing Speed Dialing Dialing from the Phonebook Manual Group Dialing Manual Dialing Redial Charge Code There are several methods which can be used to enter a fax number or a group of fax numbers This option allows users to enter a fax number using the numeric keypad The number entered appears in the fax window The One Touch Keys enable users to send transmissions with the press of a single button Users can send a speed dial quickly by pressing the number of the speed dial location and holding the last digit for 2 seconds The Phonebook allows users to search for a desired number whether it is a Speed Dial a Group Dial or a One Touch key With 400 Speed and Group Dial locations as well as 60 One Touch Keys it can be difficult for users to recall which location contains the desired recipient This feature allows users to scroll through the entire list b
156. with media gt Document is synonymous with original gt Xerox FaxCentre 2218 is synonymous with the machine The following table offers further information about the conventions used within this Guide CONVENTION DESCRIPTION EXAMPLE Italic Typeface Used to emphasize a word or phrase In addition references to other publications are displayed in Italic typeface Xerox FaxCentre 2218 Bracket Text Typeface Used to emphasize the selection of a gt Select the paper supply source feature mode or key required by pressing Paper Supply Notes Located in the margins and used to For instructions on loading media refer provide additional or useful information about a function or feature to Loading Paper on page 3 2 Specification Note Provides more in depth specification information relating to the machine D For full media specifications refer to Media Specifications on page 11 7 Xerox FaxCentre 2218 User Guide ti ti tat ts that suggest pne Cautions are statements that suggest re DO NOT use organic or mechanical damage as a result of an strong chemical solvents or action aerosol cleaners or pour fluids directly onto any area Warning Used to alert users to the possibility of personal injury WARNING This product must be connected to a protective earthing circuit Page 1 3 Welcom
157. y category or enter the first letter of the recipient s ID for a quicker search To learn how to program in numbers see Phonebook Setup on page 4 33 Manual Group Dialing allows you to listen to the dial tone when entering fax numbers Used when sharing a fax and phone line and sending transmissions to several destinations Allows you to listen to the dial tone when entering a fax number Used when sharing a fax and phone line Redial allows you to place a call to the last number or list of numbers dialed The Charge Code feature allows the user to append a charge code to a fax number prior to sending a transmission The cost of the fax transmission will be passed to the charge code s owner DIALING METHOD INSTRUCTIONS Keypad Dialing gt Load the originals and select the Fax key e Use when entering the remote fax Use the Numeric Keypad to enter the telephone number of the number using the Numeric Keypad remote fax machine gt Press Start to send the fax Page 4 6 Xerox FaxCentre 2218 User Guide i 01 UG book Page 7 Wednesday March 7 2007 3 00 PM S e Fax One Touch Dialing Load the originals and select the Fax key Press the desired One Touch key The machine will automatically send the fax to the number stored in the One Touch location Speed Dialing Load the originals Press the number of the speed dial on the numeric keypad and hold t
158. y meets the requirements please consult your local power company for advice D WARNING This product must be connected to a protective earth circuit This product is supplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the electrical outlet if you are unable to insert the plug into it Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal Page 1 6 Xerox FaxCentre 2218 User Guide H ep Ss 01 UG book Page 7 Wednesday March 7 2007 3 00 PM Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only Operator access to hazardous areas is restricted with covers or guards which would require a tool to remove Never remove these covers or guards Welcome Maintenance Any operator product maintenance procedures will be described in the user documentation supplied with the product Do not carry out any maintenance on this product which is not described in the customer documentation Cleaning Your Product Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product the use of other materials may result in poor performance and may create a hazardous situation Do not use aerosol cleaners th
159. your machine to continue running at optimum performance Instructions are provided in this chapter for all the maintenance tasks required Cleaning EE EE 9 2 gt Ordering 3Uppll88 AR ENEE KEE teense ERR 9 4 gt Customer Replaceable Units 9 5 B Xerox FaxCentre 2218 User Guide Page 9 1 Ka mils WZ 3 01 UG book Page2 Wednesday March 7 2007 3 00 PM Cleaning Maintenance Cleaning the Document Glass and Constant Velocity Transport CVT Glass Keeping the Document Glass clean helps ensure the best possible output It is recommended that the Document Glass is cleaned at the start of each day and during the day as needed The Constant Velocity Transport CVT glass is the strip of glass located to the left of the Document Glass and is used to scan originals fed through the Document Feeder The CVT glass also requires cleaning CAUTION DO NOT use organic or strong chemical solvents or aerosol cleaners or pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children A WARNING DO NOT remove the covers or guards that are fastened with screws or attempt any maintenance procedure that is not specifically described in this documentation gt Slightly dampen a soft lint free cloth or paper towel with water gt Open the Document Feeder CVT Glass gt Wipe the surface of the Document G

Xerox 2218 All in One Printer User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents