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Ricoh 3228C All in One Printer User Manual

1. Paper Orientation Print Data Staple 2 Tray Booklet on the Machine Direction Position Finisher Finisher F D R Top Left Slant R x Vertical Top Right Slant x x F F Top Left R R Top Right R R 2 at Top x x 7 7 R R 2 at Left HRI R 2 at Right R R 2 at Center x x R Top Left Slant x x Horizontal Top Right Slant R x Top Left rR rR Top Right R7 R 2 at Top R R 2 at Left x x 2 at Right x x 2 at Center x x x means that the staple position is not supported AEU037S Printing with the Finisher Paper Orientation Print Data Staple 2 Tray Booklet on the Machine Direction Position Finisher Finisher D R Top Left Slant x x Vertical Top Right Slant R x Top Left TR rR Top Right RI RI 2 at Top lR MR 2 at Left x x 2 at Right x x 2 at Center x a R Top Left Slant PR x Horizontal Top Right Slant x x Top Left R FR Top Right R R 2 at Top x x 2 at Left fR R 2 at Right R RI 2 at Center x ata x means that the staple position is not supported AEU038S Reference e For paper sizes and maximum numbers of sheets available for stapling see Specifications General Settings Guide e For printing methods see the printer driver Help e The staple posit
2. All Jobs 1 Double click the printer icon on the Windows task tray E aeaea A window appears showing all print jobs currently queued for a CET printing Check the current status of the job you want to cancel e Reset Current Job cancels the rint job currently being proc B Select the name of the job you want Ea SP to canga e Reset All Jobs cancels all jobs 3 On the Document menu click Can in the print queue cel Printing e Resume Printing resumes print F Note ing jobs Ch la Windows XP Windows Serv A confirmation message appears er 2003 and Windows NT 4 0 J Press Yes to cancel the print job click cancel on the Document menu Note g In Windows 95 98 Me 2000 or O Press No to return to the previ Windows NT 4 0 you can also ous display open the print job queue win e by denpa ieke the ma important DEDS chine icon in the Printers 0 If the machine is shared by mul machine window the Printers tiple computers be careful not and Faxes window under Win to accidentally cancel someone dows XP and Windows Server else s print job 2003 O If the machine is connected to 4 the computer using a parallel Press the Printer key on the ma cable sent print jobs may be chine s control panel canceled if Reset All Jobs is ressed while Waiting is B Press Job Reset on the display a the display panel roe ike panel i
3. AEU040S Connecting to the Ethernet 4 Turn on the main power switch Interface The network interface board supports 1 2 10 BASE T or 100 BASE TX connec tions kimportant E O Before making the connection touch aerate the metallic part to ground yourself 1 Indicator green Ba core for the Ethernet cable is Remains green when the machine is supplied with this machine The properly connected to the network Ethernet cable loop should be 2 Indicator yellow about 15 cm 6 in from the Turns yellow when 100 BASE TX is machine end of the cable operating Turns off when 10 BASE T is operating AEV047S 13 Getting Started Setting Paper on the Bypass Tray This section gives instructions for set ting paper on the bypass tray Use the bypass tray to print onto OHP trans parencies labels thick paper and en velopes that cannot be loaded in the paper tray ye Reference For details about setting paper in the regular paper tray see General Settings Guide Note O When loading letterhead paper pay attention to its orientation See Orientation Fixed Paper or Two Sided Paper General Settings Guide O Paper within the following dimen sions can be set in the bypass tray e Vertical 90 305 mm 3 6 12 1 in e Horizontal 148 600 mm 5 9 23 7 in O Be sure to set the paper with the side you want to print facing down in the bypass tray O When loading OHP t
4. Colour Setting You can make an RGB setting PDF Menu None This menu appears only when the op e Fine tional PostScript 3 Unit is installed e Super Fine Change PDF Password Note Set the password for the PDF file O Default Super Fine executing PDF Direct Print Colour Profile e Current Password You can set the colour profile Auto e Confirm New Password A password can be set using on the Web Image Monitor but in this e Solid Colour case the password information is e Photographic sent through the network If secu rity is a priority set the password using this menu from the Control 2 Note Panel O Default Auto Note O Default Not Set e New Password e Presentation e User Setting PDF Group Password Set the group password already specified with DeskTopBinder Lite e Current Password e New Password e Confirm New Password A password can be set using on the Web Image Monitor but in this case the password information is sent through the network If secu rity is a priority set the password using this menu from the Control Panel Note O Default Not Set 121 Printer Features Resolution You can set the print resolution in dots per inch e 600 dpi Fast e 600 dpi Standard e 1200 dpi Note O Default 600 dpi Fast Colour Setting You can make an RGB setting e None e Fine e Super Fine Note O Default Super Fine Colour Profile
5. O The machine switches to offline when you make settings when the machine is online After you complete the setting the machine switches to online au O If you make a setting when the machine is offline it will stay offline after O The function items displayed serve as selector keys You can select or specify O When you select or specify an item on the display panel it becomes highlighted cannot be used 18 Q 2Y of4 o 4y o RE e Emor Log Sing Ls a gt Paper Tray Status b gt offne 3 E anh gt Job Lists amp Enor Log d amp Sample Print Job Lit 4 ersa tes 5 1 Operational status or messages Displays current machine status such as Ready Offline and Printing In formation about the print job user ID and document name appears in this sec tion 2 F Online key k Offline key When you press these keys the machine switches between online and offline When the machine is online it can re ceive data from the computer When the machine is offline it cannot re ceive data from the computer 6 7 AEU039S 3 Form Feed key Press to print all the data left in the ma chine s input buffer Note O When the machine is online the status appears dimly O This function is not available with the RPCS printer language 4 Job Reset key Press to cancel the current print job If you press it when the machine is offline and Hex Dump i
6. The collate print function has been canceled Turn off the main power switch and back on again If the message appears again contact your sales or service representative 137 138 Appendix Messages Second messages Causes Solutions Data storage error Sample print locked print or accessing the document server was attempted without the hard disk installed or the hard disk is damaged Contact your sales or service representative Driver Setting Error Memory There is an error in the down loaded font s Reset the parameter for down loading fonts Insufficient memory or memo ry settings for the printer driv er may not match memory actually installed Specify correct memory capac ity on the Change Accesso ties tab in the RPCS printer driver To print the image correctly increase memory capacity or reduce resolution image Duplex has been cancelled Duplex printing has been can celed Check the paper used is suita ble for duplex printing Or in crease memory capacity When installing a memory module in the machine con tact your sales or service rep resentative Ethernet board has a problem An error has occurred in the Ethernet board Turn off the main power switch and back on again If the message appears again contact your sales or service representative Exceeded max capacity of document server Cannot sto
7. cceesssnsseeeees 50 WINdOWS 2000 EEEE TEATA E T 50 Windows XP Windows Server 2008 ccccccscccccccccceccssesssssseeeeeeeeeceeeessesssssaseeeeeees 52 Printing with Bluetooth Connection pebeedige we D4 Supported Profiles 1 D4 Printing with Bluetooth Connection 1 4 If a Message Appears during Installation cscssesseensseeesseeeseeeeneeeeneseenes 57 Making Option Settings for the Printer cccceseeeseesseeenseeeesseenseeseeeenneenenes 58 Conditions for Bidirectional Communication eee eee eee eee eeeeeeeteeeeeeeneeeees 58 If Bidirectional Communication is Disabled 0 e cece eee eee eee teee eee teeeeeeeteaeees 60 Installing Font Manager 2000 csssessesseenseeeesseeesseessseeeesseeeneneenseeenseenenss 61 Using Adobe PageMaker Version 6 0 6 5 OF 7 0 sscsssesseeesseeeseerenseeresseeenees 62 3 Setting Up the Printer Driver PCL Accessing the Printer Properties cccsseesseesseesseeeesseenseeeseeneneeenes Windows 95 98 Me Accessing the Printer Properties a Windows 2000 Accessing the Printer Properties ss nssnnesnsesnesrnnrirerrnnnrnsnenene Windows XP Windows Server 2003 Accessing the Printer Properties 66 Windows NT 4 0 Accessing the Printer Properties 0 c eee eect erences RPCS Accessing the Printer Properties cccsscesesseesseeeesseeesseeesseensseeenes Windows 95 98 Me Accessing the Printer
8. 1 Press Reset Delete the stored print job and then cancel form feed 2 Press Reset Current Job or Reset All Jobs Feuer e Reset Current Job cancels the print job currently being proc essed e Reset All Jobs cancels all jobs in the print queue e Resume Printing resumes print ing jobs A confirmation message appears 3 Press Yes to cancel the print job Note O Press No to return to the previ ous display kimportant O If the machine is shared by mul tiple computers be careful not to accidentally cancel someone else s print job Under Windows If the machine is connected to the computer us ing a parallel cable sent print jobs may be canceled if Reset All Jobs is pressed while Wait ing ison the display panel After the interval set in I O Time out in Printer Features has passed the next print job can be sent A print job sent from a dif ferent client computer will not be canceled in this case Note O You cannot stop printing data that has already been proc essed For this reason printing may continue for a few pages after you press Job Reset O A print job containing a large volume of data may take con siderable time to stop pe Reference p 107 Canceling a Print Job Canceling a Print Job Canceling a Print Job Windows Canceling aPrint Job 6 Press Reset Current Job or Reset
9. e JEEE 802 11b wireless LAN e Bluetooth Note O To use the IEEE 1284 IEEE 1394 SCSI print IEEE 802 11b wireless LAN or Bluetooth interface the machine must be equipped with the corresponding unit for that interface O You cannot have the IEEE 1284 IEEE 1394 SCSI print IEEE 802 11b wireless LAN and Bluetooth interface on the machine at the same time 125 126 The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine R Read W Write None F Note O Depending on the security settings certain items may not be displayed Menu Before login After login as Admin Top Page R R Reset Printer Job RW Reset Device E RW Status Input Tray R R Output Tray R R Toner R R Function R R System R R Counter R R Printer Language R R Document Server RW RW Fax Received File RW Job Printer Job History R R Error Log RW RW Locked amp Sample Print RW RW Fax History Transmission R R Reception R R LAN Fax R R Document Server RW RW Address Book RW Inquiry R R List of the Setting Items Menu Before login After login as Admin Configuration Device Settings System R RW Paper R RW Timer Settings R RW
10. Collate When printing multiple documents such as handouts for meetings you can sep arate sets into order This function is known as Collate Collate stores data transmitted from a computer in memory The following are the three types of collate Collate Printed output is assembled as sets in sequential order IO Rotating Collate Every other print set is rotated by 90 degrees D popp Shift Collate The optional finisher is required for this function The finisher shift tray moves backward or forward when a job or set is output causing the next to shift so you can separate them AEU016S AEU017S AEU018S z Limitation O The optional finisher is required for Shift Collate O Rotating Collate is not possible when feeding paper from the bypass tray O Shift Collate is not possible when printing on 8 2 x 5 2D O If jobs containing pages of various sizes are set Rotating Collate will not work O Rotating Collate Staple and Punch functions cannot be combined 89 Other Print Operations Note O You can set Collate in the RPCS printer driver e If you cannot make Shift Collate even with the optional finisher installed options may not be set up correctly in the printer driver Correct the printer driver s option settings For details see the printer driver Help g If Auto C
11. F Finisher 91 Font Manager 2000 61 Fonts 152 Function keys 6 Function status indicator 6 156 H Hard disk 153 Host Interface 118 IEEE 1284 Interface Board Type A 155 IEEE 1394 Interface Board Type B 154 IEEE 802 11b Interface Unit Type H 155 Installing the Printer Driver Quick Install 19 Installing the Printer Driver Using USB 43 Interface 152 L List Test Print 113 Locked print 86 deleting 87 M Main power indicator 5 Maintenance 115 Memory 152 N Network Cable 153 Network protocol 152 Number keys 6 0 OHP Transparencies printing bypass tray 17 On indicator 5 Operating system 153 Operation switch 5 Options 154 P PageMaker 62 PCL menu 119 PDF Direct Print 79 PostScript 3 Unit Type 3245 155 Precautions when using the Terminal Server mode Windows Server 2003 151 Precautions when using Windows Server 2003 Windows Server 2003 151 printer driver 132 Printer features adjusting 112 menu 109 parameters 113 Printer Language 152 Printing a PDF File Directly PDF Direct Print 79 Printing Method PDF Direct Print 79 Printing speed 152 Printing with Bluetooth Connection Windows 54 Printing with Parallel Connection Windows 2000 48 Punch 96 R Resolution 152 S Sample print 82 deleting 84 Slip Sheet 103 SmartDeviceMonitor for Admin 134 SmartDeviceMonitor for Client 135 Specifications 152 Spool printing 98 Staple 92 Syst
12. F Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left SHIFT key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM Installing the Printer Driver Using USB 6 Select the Include this location in the search check box under Search for the best driver in these location and then click Browse to select the printer driver lo cation If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5c D DRIVERS PCL5C WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 7 Check the printer driver location and then click Next B Click Continue g Click Finish If installation is successful the icon of the printer connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers con nected Troubleshooting USB Problems Solutions The machine is not automatically recognized Turn off the power of the machine reconnect the USB cable and then turn it on again Windows has already configured the USB set tings Open Windows Device Manager and then under Universal Serial Bus controllers remove any conflict
13. You can set the colour profile e Auto e Presentation e Solid Colour e Photographic e User Setting Note O Default Auto a 6 Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine s hard disk allowing you to edit and print as and when you want Limitation O Applications with their own drivers such as PageMaker do not support this function Reference For more information about Document Server functions see General Settings Guide For information about how to access Document Server from a client see the printer driver Help F Note O When you use the Document Server the following functions can be selected using the machine s control panel e Copies e Collate e Duplex e Staple e Punch Paper selection Paper source tray paper type paper output tray e Functions related to paper selection Cover Sheet Slip Sheet O The above items are dimmed so you cannot set them from the printer prop erties dialog box when the Document Server is selected O You must enter a user ID using up to eight alphanumeric characters O You should enter a Password and File Name to distinguish the job from others O Up to 2 000 files can be stored in the Document Server No new files can be stored after 2 000 is reached Even if less than 2 000 files are stored new files cannot be stored when e a file to be stored contains more than 1 000 p
14. key and then press Spooling Job List A list of spooled jobs appears e Deleting jobs Select files to be deleted and then press Delete Note O If Spool Printing is not set you cannot select Spooling Job List Viewing Deleting spool jobs in a Web browser Start the Web browser and enter the machine s IP address in the address bar This displays the top page For more information see Network Guide Covers Covers Using this function you can insert cover and back sheets fed from a different tray to that of the main paper and print on them Reference For printing methods see the printer driver Help k Limitation O To use this function Collate must be set Rotating Collate cannot be set Note O The cover sheets should be the same size and orientation as the body of the paper O If Auto Tray Select is set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the D orientation There fore if the cover paper is set to D orientation the orientation of cover and body will be different 99 Other Print Operations Cover Sheet Prints the first page of the document on the sheet for the cover page e Print on one side Prints on one side of the cover sheet only even when duplex printing is se lected eg AEVO16S e Print on both sides 2 Prints on both sides of the cover sheet when duplex printing is selected e Fro
15. on the PDF Menu in Printer Fea tures O When a group password is set with DeskTopBinder Lite set a group password using PDF Group Password on the PDF Menu in Printer Features 2 Reference For details see DeskTopBinder Lite Help Using commands From UNIX you can print PDF files directly using commands such as ftp and lpr 79 80 Other Print Operations Using Locked amp Sample Print Job List A list of files stored in the machine can be viewed on the display panel 1 Press the Printer key og oa o of 04 AEU036S The Printer screen appears P Press Locked amp Sample Print Job List kepyas ra Du ose pju o Er Ad A4 A3 AS cinsie sbi amp vo Teen w a eee Using Locked amp Sample Print Job List 4 A list of files stored in the machine appears Locked amp Sample Print Job List User ID Date Oty Details a 2 H ocked Print Jot List el sy AEV046S 3 4 5 Complete List Displays all files stored in the ma chine Locked Print Job List Displays only locked print files stored in the machine See p 86 Locked Print Sample Print Job List Displays only sample print files stored in the machine See p 82 Sam ple Print User ID Date Time and Qty dis play Displays the time whe
16. Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver See the printer driver Help Optional compo nents connected to the machine are not recognized when using Windows 95 98 Me Win dows 2000 XP Windows Server 2003 and Windows NT 4 0 You have to configure the option setup in printer properties when bidirec tional transmission is not enabled See the printer driver Help Images are print ed in the wrong The feed orientation you selected and the feed orientation selected in the printer driver s option setup might not be the same Set the machine s feed orientation orientation and the printer driver s feed orientation accordingly See the printer driver Help The printed image With certain functions such as enlargement and reduction image layout is different from the image on the computer s dis play might be different to that on the computer display You might have selected to replace True Type fonts with machine fonts in the printing process To print an image similar to that of the computer display make settings to print True Type fonts as an image See the printer driver Help Troubleshooting Problem Causes and Solutions No transmission when using 1394 interface connec tion Check using the following procedure Confirm the IEEE 1394 interface c
17. Properties ss Windows 2000 Accessing the Printer Properties 0 0 0 cece cee eeeeeeeeeeeeee Windows XP Windows Server 2003 Accessing the Printer Properties 74 Windows NT 4 0 Accessing the Printer Properties cece cee eeeeeeeee 76 4 Other Print Operations Printing a PDF File Directly ccccssssseesseeesseeeseeeeeseeeeseeenseeesnseeeaseesseneeaseeeass 79 Printing Method macie aena e Jedtecty tases Satcecuste caste E EATEN 79 Using Locked amp Sample Print Job LiSt ss nsessseussunnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnne 80 Sample Print Printing a Sample Print File Deleting a Sample Print File Checking the Error Log Locked Print ccsssscssesseeneeens Printing a Locked Print File Deleting Locked Print Files Checking ithe Error LOs etian wien candi ai es an COM ate iesscscceiiasaasciesivwctdi wate susiadzanevvscaeduaseauaeprvandastelsaduasuuaanssieusavesivencat awieauiensensiens Printing with the FiniSher csccssessseesseeeseeeenseeseseeeesseeenseeeenseeenseeeneeeeaneeeenes Staple ts n Nd a A ae hese onlin camel reid a ee eed eee ee Slip Sheet User Defined Pages Form FOO ivi cdcacsieceacassdecuetsascinesisnsadesosisecetaseseacassidsnateivanddartucdnacendiiecanaissauacsandtende Print Using a Selected Tray Canceling Form Fod ninani len don id a a ennai aaa aaaea aeiia Canceling a Print JOD ssassusssussunnsnunneunnnnnnnnnennnnnunnnnnnnunnnnnnn
18. ROM into the CD ROM drive The installer starts 3 Click Font Manager 2000 4 Follow the instructions on the screen 61 62 Preparing the Machine Using Adobe PageMaker Version 6 0 6 5 or 7 0 Under Windows 95 98 Me 2000 XP Windows Server 2003 or Windows NT 4 0 with Adobe PageMaker you need to copy PPD files to the PageMaker folder PPD files have the ppd extension in the folder DRIVERS PS WIN9X_ME Lan guage DISK1 on the CD ROM The WIN9X_ME folder inside the PS folder is for Windows 95 98 Me Use the folder at this level that is appropriate for the operating system you are cur rently using The third folder Language may be substituted by an appropriate language name Copy the ppd file to the PageMaker folder e For PageMaker 6 0 default installation The directory is C PM6 RSRC PPD4 e For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection e For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection Note O If the driver is not set correctly after copying the ppd file printing may not be performed properly O When using PageMaker the optional features that can be selected by the printer driver will not be active The following procedure describes how to
19. Type5 cable l_ To use NetBEUI use the SmartDeviceMonitor port 153 154 Appendix Options Limitation O Only one optional interface board can be installed in the machine at a time Therefore the optional IEEE 1394 interface board the IEEE 802 11b interface unit the IEEE 1284 interface board and Bluetooth interface unit cannot be in stalled concurrently IEEE 1394 Interface Board Type B Transmission spec TEEE 1394 Interface IEEE std 1394 1995 compliant IEEE std 1394a 2000 compliant Device class SCSI print Windows 2000 XP Windows Server 2003 IP over 1394 Windows Me XP Windows Server 2003 Protocol SBP 2 SCSI print TCP IP IP over 1394 Interface connector IEEE 1394 6 pin x 2 Required cable 1394 interface cable 6 pin x 4 pin 6 pin x 6 pin kimportant O You cannot plug devices together to create loops O Do not use cable that is more than 4 5 meters in length Data transfer speed Maximum 400 Mbps Connectable number of devices on a bus Maximum 63 Allowed cable hops on a bus Maximum 16 Power supply Non external power supply Cable Power repeated IEEE 1394a 2000 compliant Specifications IEEE 1284 Interface Board Type A Transmission spec TEEE 1284 Required cableed Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802 11b Interface Unit Type H Transmission spec Based on IEE
20. activate the optional printer features On the File menu click Print The Print Document dialog box appears Make the necessary settings in the Features box a 3 Setting Up the Printer Driver PCL Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two methods to open the printer properties dialog box Making printer default settings To make the printer default settings open the printer properties dialog box from the Printers window kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties 4 Make the necessary settings and then click OK Note O With some applications the printer driver settings are not used and the application s own default settings are applied re Reference For details see Printer Driver Help Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 95 98 Me 1 On the File menu click Pr
21. and locked print The maximum number of stored pages has been exceed ed during Sample Print or Locked Print Reduce the number of pages to be printed File system error Cannot The PDF file cannot be printed Check the PDF file for errors print PDF file s due to file system error HDD is full The maximum hard disk area Delete unused form font size for form font has been ex types ceeded An HDD overflow error oc Delete some stored files or re curred during Sample Print or duce the size of the file to be Locked Print downloaded HDD has a problem An error has occurred in the Turn off the main power hard disk drive IEEE 1394 board has a problem An error occurred in the IEEE 1394 board switch and back on again If the message appears again contact your sales or service representative IEEE 802 11b Wireless LAN has a problem IEEE 802 11b interface unit was not inserted when the ma chine was turned on or it was pulled out after the machine turned on Turn off the machine and check the IEEE 802 11b inter face unit is inserted correctly Then turn the machine on again If the message appears again call your service center Output tray has been changed The output tray has been changed because of the paper size limitation of the selected tray Select the correct output tray Paper in staple tray Open Finisher Cover and remove paper There
22. computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete P Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 57 If a Message Appears during Installation 35 36 Preparing the Machine Using the LPR Port Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrators or Power Users group member 1 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers
23. for appears click OK When the message Cannot Install this Hardware appears select the Don t prompt again to install the software check box and then click Finish 53 54 Preparing the Machine Printing with Bluetooth Connection Supported Profiles SPP HCRP e A maximum of two Bluetooth adaptor or Bluetooth equipped computers can be connected at the same time using the Bluetooth interface one by SPP one by HCRP e When connecting more than one Bluetooth adaptor or Bluetooth equipped computer at the same time the first device that establishes connection is se lected When selecting the connection between the other devices cancel the first established connection e Conditions for bidirectional communications e SPP connection does not support bidirectional communications e HCRP connection supports bidirectional communications BIP e For BIP connection a module including PostScript 3 must be installed in the machine e Only one Bluetooth adaptor or Bluetooth equipped computer can be con nected via BIP e Only JPEG images that can be printed using BIP e User codes are disabled for BIP You cannot print if print functions are restricted e Some printers do not support BIP Printing with Bluetooth Connection To install the printer driver follow the procedure used to install parallel inter face kimportant O To install the printer driver under Windows 2000 XP Professiona
24. is paper remaining in side the finisher Open the cover of the finisher and remove the paper Parallel I F board has a problem An error has occurred in the parallel interface board Contact your sales or service representative PDF file error Cannot print The PDF file cannot be printed due to syntax error Check the PDF file for errors PDF file printing is not al lowed Cannot print An attempt was made to print a restricted document The PDF file cannot be printed PDF password is incorrect Cannot print The entered password does not match that set for printing encrypted documents Enter the correct password 139 140 Appendix Messages Second messages Causes Solutions Print overrun The image data has been thinned out due to image com pression Increase memory capacity When installing a memory module in the machine con tact your sales or service rep resentative Punch has been cancelled Punch has been canceled Check the paper feed direc tion paper orientation and punch position Staple has been cancelled Staple printing has been can celed Check the paper feed direc tion paper orientation and stapling position The print job has been can celled because capture file s could not be stored Exceeded max memory An HDD overflow error has occurred when storing cap ture file s Delete some
25. locked print file it is not deleted but stored instead in a corresponding print error log until the number of those print error files reaches 20 In addition to error logs records of Auto Job Cancel and jobs canceled manually from the control panel can be printed Menu List You can print a Menu List showing the machine s function menus PCL Config Font Page You can print the current configu ration and installed PCL font list PS Config Font Page You can print the current configu ration and installed PostScript font list Note O This menu can be selected only when the optional PostScript 3 unit is installed PDF Config Font Page You can print the current configu ration and installed PDF font list Note O This menu can be selected only when the optional PostScript 3 unit is installed Hex Dump You can print the Hex Dump Printing the configuration page F Press the User Tools Counter key on the control panel The User Tools Counter menu appears B Press Printer Features The Printer Features menu ap pears B Press Config Page on the List Test Print tab The configuration page is printed 113 114 Printer Features Interpreting the configuration page System Reference e Unit Number Displays the serial number as signed to the board by its manu facturer e Total Memory Displays the total amoun
26. ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK F Note O Settings you make here are used as the default settings for all applications O Do not make a setting for Form to Tray Assignment re Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making printer default settings Default kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to
27. number of lines per page e 5to 128 by 1 Note O Default e Metric version 64 e Inch version 60 Font Source You can set the storage location of the default font e Resident e RAM HDD e SD Note O Default Resident O RAM HDD and SD can be se lected only when fonts have been downloaded to the ma chine Font Number You can set the ID of the default font you want to use e 0to50by1 Note O Default 0 Point Size You can set the point size you want to use for the selected font e 4 00 to 999 75 by 0 25 Note O Default 12 00 O This setting is effective only with variable space fonts Font Pitch You can set the number of charac ters per inch for the selected font e 0 44 to 99 99 by 0 01 Note O Default 10 00 O This setting is effective only with fixed space fonts Symbol Set You can specify the set of print characters for the selected font The available options are as fol lows Roman 8 ISO L1 ISO L2 ISO L5 PC 8 PC 8 D N PC 850 PC 852 PC8 TK Win L1 Win L2 Win L5 Desktop PS Text VN Intl VN US MS Publ Math 8 PS Math VN Math Pifont Legal ISO 4 ISO 6 ISO 11 ISO 15 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 Note O Default PC 8 Courier Font You can select a courier font type Regular e Dark P Note O Default Regular 119 120 Printer Features Extend A4 Width You can extend the printi
28. recycled special thick Specifies the paper type transparency color letterhead preprinted labels plainduplexbacks thickduplexbacks plainorrecycled orientation portrait landscape Specifies the feed direction of the paper outbin lower finishershift finisherproof Specifies the output tray inisherbooklet upper lower2 lower3 paper a3 a4 a5 a6 jisb4 jisb5 jisb6 Specifies the paper size ledger legal letter halfletter executive fgl foolscap folio com10 monarch c6 c5 dl k8 k16 a3wide custom punch off leftport leftland rightport Specifies the punch position rightland topport topland punchhole jp2 us2 us3 eu4 neu4 Specifies the punch hole qty Number of collated sets 1 999 Specifies the number to collate resolution value of resolution 300 600 1200 Specifies the resolution for printing 128 List of the Setting Items Device Option Value Function Summary staple off lefttop righttop Specifies the staple position lefttopslantport lefttopslantland lefttopvertport lefttopvertland left2port left2land right2port right2land righttopvertport righttopvertland righttopslantport righttopslantland righttophorizport righttophorizland top2port top2land lefttophorizport lefttophorizland booklet tray tray1 tray2 tray3 tray4 lct bypass all Specifies the input tray Settings that can be used with PostScript
29. tab select IEEE 802 11b and then press Wireless LAN Signal If signal quality is poor move the machine to a location where radio waves can pass or remove objects that might cause interference Note O You can check signal status only when using wireless LAN in infrastructure mode When using wireless LAN is the SSID correctly set Check using the machine s display panel that the SSID is correctly set See Interface Settings TEEE 802 11b Option General Settings Guide Troubleshooting Possible Cause Solutions When using wireless LAN is the access point correctly set Check access point settings when in infrastructure mode Depending on the access point client access may be limited by MAC address Also check there are no problems in transmission between access point and wired clients and between access point and wireless clients When using wireless LAN is the LED on the wireless LAN card lit or blinking Confirm the orange LED is lit and the green LED is lit or blinks during transmission Is the wireless LAN being used in ad hoc mode Turn the main power off and back on See Turning On the Pow er General Settings Guide Otherwise configure Network in Interface Settings in System Set tings See Setting Up the Machine on a Network Network Guide Did you change the option settings on the machine When using the RPCS printer driver on Wi
30. the file has been deleted the file list screen will return Note g If you do not want to delete the file press No Checking the Error Log If a file could not be stored you can check the error log on the control panel kg Limitation O The latest 30 error files are stored in the error log If a new error file is added when there are 30 error files already stored the oldest file is de leted However if the oldest error file is a sample print file it is not deleted but stored instead in the sample print error log until the number of sample print error files reaches 20 O If the main power switch is turned off the log is deleted 1 Press the Printer key to display the Printer screen B Press Error Log ma aS leanne a E Press Sample Print Job List Note O Depending on the security set tings certain print jobs may not be displayed Sample Print 4 Press Details Show Error Log Data jT Eror Type ie oooi 200 coe 1 25 11 12 The ob was reset Show Error Log O Press 4Prev or VNext to scroll through the error files O Press Exit after checking the log O To print files that appear in the error log resend them after stored files have been printed or deleted 85 86 Other Print Operations Locked Print Use this function to maintain privacy when printing confidentia
31. the machine B Connect the machine with the computer via USB cable Connect the USB cable firmly 3 Turn on the power of the computer 4 Click Next gt B Click Search for the best driver for your device Recommended and then click Next gt O select the Specify a location check box and then click Browse The Browse for Folder dialog box appears 7 Insert the CD ROM into the CD ROM drive Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM B Specify the location where USB Printing Support is located and then click Next gt If the CD ROM drive is D the source files of USB Printing Support are stored in the following location D DRIVERS USBPRINT WIN98ME E check the location and then click Next USB Printing Support is installed 43 44 Preparing the Machine WD click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window 11 Click Next gt 1 Click Search for the best driver for your device Recommended and then click Next gt Select the Specify a location check box and then click Browse The Browse for Folder dialog box appears 14 Insert the CD ROM into the CD ROM dri
32. 3 The following PostScript 3 settings can be used with the machine Settings Selectable Items Black Over Print Off On CMYK Simulation Profile Off US OffsetPrint Euroscale JapanColor Palette Color Collate Off On Color Black and White Color Black and White Color Profile Auto User Setting Photographic Presentation Solid Color CLP Simulation Color Setting Off Fine Super Fine Dithering Auto User Setting Text Photographic Duplex Off Open to Left Open to Top Fit to Print Size Prompt User Nearest Size and Scale Nearest Size and Crop Gradation Fast Standard Gray Reproduction Black by K Black Gray by K CMY K Image Smoothing Off On Auto Less than 90 ppi Less than 150 ppi Less than 200 ppi Less than 300 ppi Input Tray Bypass Tray Tray 1 Tray 2 Tray 3 Tray 4 Paper Size See General Setting Guide Paper Type See General Setting Guide Punch Off 2 at Left 3 at Left 4 at Left 2 at Right 3 at Right 4 at Right 2 at Top 3 at Top 4 at Top 2 at Bottom 3 at Bottom 4 at Bottom Resolution 600 dpi 1200 dpi Staple Off Top Left Top Right 2 at Left 2 at Right 2 at Top 2 at Bottom Bottom Left Bottom Right Off On Toner Saver 129 130 The Functions and Settings of the Machine S 8 Appendix Software and Utilities Included on the CD ROM Three CD ROMs come with this printer Printer Drivers and Util
33. 50 Installing the Printer Driver Using IEEE 1394 SCSI print For the Bluetooth connection see p 54 Printing with Bluetooth Connec tion Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client kimportant g To install SmartDeviceMonitor for Client under Windows 2000 XP Profes sional Windows Server 2003 and Windows NT 4 0 you must have an ac count that has Manage Printers permission Log on as an Administrator O Install SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor for Client port 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click SmartDeviceMonitor for Client Admin B The SmartDeviceMonitor for Client installer starts G The software license agreement appears in the License Agreement dialog box After reading through its contents click I accept the agreement and then click Next gt 7 Click SmartDeviceMonitor for Client and then click Next gt The SmartDeviceMonitor for Client installer starts B Follow the instructions on the display to install SmartDeviceM
34. 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box B Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port o Click Port and then click Add 10 Click LPR Port and then click New Port If LPR Port does not appear see Windows Help and install it 11 Enter the printer s IP address in the Name or address of server providing Ipd box Using the LPR Port 1 Enter Ip in the Name of printer or print queue on that server box and then click OK The port is added 13 Check that the port of the selected printer is displayed in Port 14 Configure the default printer as necessary 15 Click Finish The printer driver installation starts 16 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 57 If a Message Appears during Installation 37 38 Preparing the Machine Using as the Windows Network Printer Installing the PCL or RPCS P
35. AEU011S 1 Extender 2 Paper guides Note O The beeper will not sound if it is turned off Gently insert paper until it stops O Do not stack paper over the lim it mark otherwise a skewed im age or misfeeds might occur O Open out the extender to support paper sizes larger than A4 D 8 2 x11 D O Fan the paper to get air between the sheets to avoid a multi sheet feed O When setting an OHP transpar ency make sure that its front and back sides are properly po sitioned O Select paper type when printing onto OHP transparencies or thick paper over 127 9 g m For de tails see p 17 Setting thick pa per or OHP transparencies 4 Select the paper size Note O You can set paper size using the printer driver The following procedures are not necessary when setting paper size using the printer driver O The paper size set using the printer driver has priority over that set using the display panel O When the printer driver is not used make settings using the display panel O Thick paper and OHP transpar encies are delivered face up on the top of the preceding page therefore the prints need to be rearranged into the correct or der To avoid this select Reverse order print in the RPCS printer driver settings to deliver the prints in the correct page order 2 Reference For printer driver settings see the printer driver Help For details about setting custom sizes see p 16 Se
36. E 802 11b wireless LAN Protocol TCP IP NetBEUI IPX SPX AppleTalk Note O SmartDeviceMonitor and Web browser are supported Data transfer speed Auto select from below speed 1 Mbps 2 Mbps 5 5 Mbps 11 Mbps gt Frequency range e Inch version 2412 2462 MHz 1 11 channels e Metric version 2412 2472 MHz 1 13 channels Transmittable distance 1 Mbps 400 m 2 Mbps 270 m 5 5 Mbps 200 m 11 Mbps 140 m I These figures are a guideline for outdoor use In general the transmittable dis tance indoors is 10 100 m depending on environment Transmission mode Ad hoc and infrastructure mode PostScript 3 Unit Type 3245 P Reference See PostScript 3 Supplement Bluetooth Interface Unit Type 3245 2 Reference See p 54 Printing with Bluetooth Connection 155 INDEX Bluetooth Interface Unit Type 3245 155 Bypass tray 14 Cc Canceling a job Windows 107 Clear Stop key 6 Collate 89 Configuration page 113 Connection Ethernet interface connection 13 IEEE 1394 interface connection 12 Parallel interface connection 12 USB interface connection 11 Control Panel 5 printer features 109 Control panel locked print 86 sample print 82 Covers 99 Custom size paper 16 printing bypass tray 14 D Data In indicator 6 144 148 Display panel 5 7 error messages 137 Document Server 123 E Energy Saver key 5 Error Log 141 Error messages 137
37. E mail R RW File Transfer RW Program Change Ad RW ministrator User Authentication RW Management Administrator Authen RW tication Management Printer R RW Fax General RW Administrator Tools RW E mail Settings a RW IP Fax Settings RW Gateway Settings RW Parameter Settings RW Interface R R Network Protocol R RW TCP IP R RW NetWare R RW AppleTalk R RW SMB R RW SNMP RW SNMPv3 RW Rendezvous R RW System Log R R Webpage RW RW Security Access Control RW IPP Authentication RW SSL TLS RW Certificates RW 127 The Functions and Settings of the Machine telnet The following telnet can be used with the machine access appletalk autonet btconfig dhcp diprint dns domainname help host name ifconfig info ipp netware passwd prnlog rendezvous route set show slp smb snmp spoolsw sprint status syslog web wiconfig wins UNIX The following UNIX commands can be used with the machine Device Option Value Function Summary binding longedge shortedge left top Specifies the binding direction for right duplex printing copies Number of copies 1 999 Specifies the number of copies duplex off on Specifies whether duplex printing is on or off filetype pcl postscript rps Specifies the printer language for printing filter text Specifies the text printing mediatype plain
38. If this hap pens launch Setup exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box B Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port o Click Port and then click Add 10 Click SmartDeviceMonitor and then click New Port p Click IPP Using the SmartDeviceMonitor for Client Port 13 In the Printer URL box enter http printer s address printer as the print er s address If the server authentification is issued to enable SSL a protocol for encrypted communication enter https printer s address printer Internet Explor er 5 01 or a higher version must be installed example IP address 192 168 15 16 http 192 168 15 16 printer https 192 168 15 16 printer You can enter http printer s address ipp as the
39. PI Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver Other Print Operations Printer Features Using the Document Server The Functions and Settings of the Machine BAA AONO Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in the General Settings Guide before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing cer tain items consult with your legal adviso
40. Paper Settings tab 4 Press VNext to scroll through the list B Press Printer Bypass Paper Size G Press Custom Size If a custom size is already set press Change Size 7 Press Vertical B Enter the vertical size of the paper using the number keys and then press custom Sze Select veka or Foraotal koy Cary ji aa 146 0 500 07 tar o Press Horizontal 10 Enter the horizontal size of the paper using the number keys and then press 11 Press OK The paper sizes entered are dis played 13 Press OK B Press the User Tools Counter key Setting Paper on the Bypass Tray Setting thick paper or OHP transparencies Note O Paper settings can also be set using the printer driver The following procedures are not necessary when setting paper sizes using the printer driver O Paper size settings set using the printer driver have priority over those set using the machine s dis play panel O When the printer driver is not used make settings using the dis play panel Reference For printer driver settings see the printer driver Help F Press the User Tools Counter key on the control panel B Press System Settings 3 Press the Tray Paper Settings tab 4 Press VNext to scroll through the list B Press Paper Type Bypass tray System Settings Sided Copy lt AUG Paper
41. ROM into the CD ROM drive The installer starts B Click Browse This CD ROM Explorer starts and displays the contents of the CD ROM Printer Drivers for This Printer Printing requires installing a printer driver appropriate to your operating system The following drivers are included on the CD ROM provided with this machine Printer Language PCL 6 PCL 5c RPCS PostScript 3 Windows 95 OK OK OK OK 2 Windows 98 2 OK OK OK OK 2 Windows Me OK OK OK OK 2 Windows 2000 4 OK OK OK OK 8 Windows XP gt OK OK OK OK 33 Windows Server 2003 6 OK OK OK OK 33 Windows NT 4 0 7 OK OK 20 OK 19 OK 1 2 Mac OS 8 OK Mac OSX E OK 4 I Microsoft Windows 95 operating system 2 Microsoft Windows 98 operating system 3 Microsoft Windows Millennium Edition 4 Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows NT Server operating system version 4 0 Microsoft Windows NT Workstation operating system version 4 0 in a computer using x86 processors 8 Versions 8 6 to 9 2 of the Mac OS Mac OS X Classic mode is supported Mac OS X 10 1 or later Native mode 10 Requires Service Pack 4 or l
42. S PS3 WIN2K_XP Language DISK1 o Check the printer driver location and then click OK i 46 Preparing the Machine WD click Next 11 Click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers con nected Windows XP Windows Server 2003 USB kimportant O Installing a printer driver requires Administrators permission Log on using an account that has Administrators permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window The printer drivers can be installed from the CD ROM provided with this ma chine If the printer driver is not installed follow the plug and play instructions of the printer to install it from the CD ROM provided 1 Turn off the power of the printer B Connect the machine with the computer via USB cable Connect the USB cable firmly 3 Turn on the power of the computer 4 In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next gt B Insert the CD ROM into the CD ROM drive
43. Select On 2 Sie Copy Aito Paper Select On Sed Copy Auto Paper Golet On zie copy aurea see On 2 3 Thonn CEE O select OHP or Thick Paper 7 Press OK The paper type selected is dis played B Press the User Tools Counter key Note O The settings made will remain valid until they are reset again After printing on OHP trans parencies or thick paper make sure to clear settings for the next user 17 18 Getting Started SS 2 Preparing the Machine Quick Install Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 us ers can easily install this software using the CD ROM provided Using Quick Install the PCL printer driver and or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment and TCP IP port will be set kimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrator O The Quick Install is not available when using this printer under USB connec tion If you connect using USB refer to p 43 Installing the Printer Driver Us ing USB 1 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup
44. Server Print Server File Server 2 a D D SS ay Sy Si ay Windows 95 98 Me Windows 2000 Windows XP Windows NT 4 0 Server 2003 ZZZ003S 2 Reference See the explanation of how to install the printer driver for each type of net work printer For the Windows network printer see p 38 Using as the Windows Network Printer For the NetWare print server and remote printer see p 40 Using as the Net Ware Print Server Remote Printer 23 24 Preparing the Machine Local Connection Local connections can be established via parallel USB IEEE 1394 SCSI print and Bluetooth connections Windows operating system version determines the available connection methods Windows 95 e Parallel connections Windows 98 e Parallel connections Windows 98 SE Me e USB Parallel and Bluetooth connections Windows 2000 e USB Parallel IEEE 1394 SCSI print and Bluetooth connections Windows XP e USB Parallel IEEE 1394 SCSI print and Bluetooth connections Windows Server 2003 e USB Parallel IEEE 1394 SCSI print and Bluetooth connections Windows NT 4 0 e Parallel connections Reference See the explanation of how to install the printer driver for each method of connection For the USB connection see p 43 Installing the Printer Driver Using USB For the parallel connection see p 48 Printing with Parallel Connection For the IEEE 1394 SCSI print connection see p
45. Ware Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 Windows NT 4 0 TCP IP provided with Windows NT IPX SPX provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Windows NT Available functions SmartDeviceMonitor for Admin has the following functions to check e printer supplies such as paper or toner e results of print jobs executed from the computer 2 Reference For information about the operations of the system administrator see Net work Guide For information about using SmartDeviceMonitor for Admin see Smart DeviceMonitor for Admin Help Software and Utilities Included on the CD ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions We recommend that users install this application e Printing in a peer to peer network using TCP IP NetBEUI and IPP from Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 e Constantly monitoring the status of devices on the network using TCP IP and IPX SPX File path SmartDeviceMonitor for Client is stored in the following folder on the CD ROM NETWORK DEVMON CLIENT Disk1l Operating system Protocol stack Windows 95 98 Me TCP IP provided with Windows 95 98 Me IPX SPX provided with Windows 95 98 Me NetBEUI provided with Windows 95 98 Me NetWare Client provided with Win
46. a chine and computer O Be sure to use a specified interface cable Other cables may cause ra dio interference 4 Turn off the main power switches of the machine and computer kimportant O Before turning off the main pow er switch see Turning Off the Power General Settings Guide B Plug the cable into the connector on the machine s interface Parallel Connection e 0ng AEU002S IEEE 1394 SCSI print Connection AEU003S Brug the other end of the cable into the connector on the compu ter s interface 4 Turn on the machine s main pow er switch Connecting the Machine B Turn on the computer B Turn off the main power switch Note kimportant O When using Windows 95 98 O Make sure the main power is Me 2000 XP and Windows off See Turning On the Pow Server 2003 a printer driver in er General Settings Guide stallation screen might appear when the computer is turned 3 Connect the Ethernet cable to the on If this happens click Cancel 10 BASE T 100 BASE TX port on the screen For more infor a mation see p 19 Preparing the IR Machine D O l The machine and computer are now connected The printer driver must be installed next For infor a mation about how to install the S printer driver see p 19 Preparing the Machine Jie E
47. able is connected securely Restart the computer If the error occurs even after executing the above operation proceed to the following steps Unplug the IEEE 1394 interface cable connected to the computer Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM Printer Drivers and Utilities UTILITY 1394 2 Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer When connecting the machine using USB 2 0 the first page of a print job that contains a large volume of data is printed but the remaining pages are not Check that USB Printing Support is installed on your computer P Reference See p 43 Installing the Printer Driver Using USB Note O If the problem cannot be solved contact your sales or service representative 149 150 Appendix System Settings Parallel Connection gt Parallel Timing Specifies the timing for the parallel interface Normally you do not need to change this setting e ACK Inside e ACK Outside e STB Down Note O Default ACK Inside Parallel Communication Speed Specifies the communication speed of the parallel interface If the speed is too high data may not be transferred smoothly If this happens change the setting to Standard e High Sp
48. achine For more information about copier features and system settings see Copy Refer ence and General Settings Guide 1 Press the User Tools Counter key on the control panel B Press Printer Features B Select the desired item by pressing the tab and then change its settings Note O OK Press to make new settings and go back to previous menus O Cancel Press to return to a previous menu without changing any setting 4 After changing Printer Features settings press Exit to return to the User Tools Counter menu Note You can also exit from the User Tools Counter menu by pressing the Us er Tools Counter key O Changes made to functions remain in effect even if the machine is turned off O You can also exit from the Printer Features menu by pressing Exit in the main menu Printer Features Parameters Printer Features Parameters List Test Print Config Sheet and Error Log You can print the configuration page and error log Config Page You can print the machine s cur rent configuration values Reference p 113 Printing the configura tion page Error Log You can print error logs listing all the errors that occurred during printing The latest 30 error files are stored in the error log If a new error file is added when there are 30 error files already stored the oldest file is de leted However if the oldest error file is a sample print file or a
49. ages e the total number of pages contained in files stored exceeds 9 000 e the hard disk is full O The Document Server also stores files scanned using the Automatic Docu ment Feeder ADF or exposure glass You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk For how to delete stored files see General Settings Guide O When using the hard disk for functions other than those of Document Server you may be unable to store new files in the Document Server even if there are less than 2 000 files stored 123 Using the Document Server 124 a 7 The Functions and Settings of the Machine Mainframe Network Guide PostScript 3 Supplement and UNIX Supplement cover all mod els and therefore contain all the functions and settings This chapter describes the functions and setting items used for configuring the model you are using 2 Reference For details about functions and setting items see Network Guide PostScript 3 Supplement and UNIX Supplement Functions The following functions are available with the machine e Copy e Printer e Scanner e Fax e Document Server Note O The machine must be equipped with the Printer Scanner Unit in order to use the printer or scanner function Interface The following interfaces are available with the machine e Ethernet LOOBASE TX 10BASE T e USB 2 0 1 1 e IEEE 1284 parallel e IEEE 1394 SCSI print
50. al communication The machine must be connected to the IEEE 1394 connector of a computer using the IEEE 1394 interface cable Activate must be selected in the SCSI print of IEEE 1394 and Activate must be selected in the Bidi SCSI print Under Windows 2000 XP or Windows Server 2003 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the port tab with RPCS printer driver When connected with USB The machine must be connected to the computer s USB port using the USB in terface cable The computer must support bidirectional communication Note O Install SmartDeviceMonitor for Client from the CD ROM provided 59 60 Preparing the Machine If Bidirectional Communication is Disabled Set up option settings when bidirectional communications are disabled Limitation O Under Windows 2000 XP and Windows Server 2003 Manage Printers per mission is required to change the printer properties in the Printers folder Log on as an Administrators or Power Users group member O Under Windows NT 4 0 Full Control permission is required to change the printer properties in the Printers folder Log on as an Administrators or Pow er Users group member 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties 4 Click the Acces
51. all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Document Defaults The Default dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications Reference For details see Printer Driver Help 77 78 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 1 On the File menu click Print The Print dialog box appea
52. application printing will not be as intended Be sure to set paper size and orientation in the printer driver when stapling e Depending on the software you are using print settings may not be saved and the printed result may not be as expected When printing restarts after removing jammed paper the printing position may be different depending on the location of the jam e Ifthe paper jam occurred in the optional finisher printing will restart from the top page of the data currently being printed or from the page where the paper jam occurred e If the paper jam occurred in the machine printing will restart from the page where the paper jam occurred Even if the paper jam occurred in the machine the error will not be cleared unless the cover of the finisher is opened and closed Printing with the Finisher O Staple printing will be canceled under the following conditions If the number of staple jobs exceeds maximum For information about the maximum number see Specifications General Settings Guide If a paper size that cannot be stapled is selected For information about pa per sizes that can be stapled see Specifications General Settings Guide If positions other than those fixed for stapling are specified If there are inconsistencies between the orientation in duplex mode and the staple position If paper sizes are mixed when a different paper size is specified during a print job When staples have ru
53. aration Memory Usage Duplex Copies Blank Page Print B amp W Page Detect Printer Language Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority Default Printer Language Extend A4 Width Host Interface I O Buffer See p 118 Host Inter I O Timeout face PCL Menu Orientation See p 119 PCL Menu Form Lines Font Source Font Number Point Size Font Pitch Symbol Set Courier Font Extend A4 Width Append CR to LF Resolution PS Menu optional See p 120 PS Menu Data Format Resolution Colour Setting Colour Profile 110 Printer Features Menu Menu Default PDF Menu Change PDF Password optional PDF Group Password See p 121 PDF Menu Resolution Colour Setting Colour Profile 1 Appears when the PostScript 3 unit optional is installed 2 Appears when a finisher optional is installed 111 112 Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer Although factory default settings are suitable for most printing jobs Printer Fea tures gives you access to a number of settings that control basic printer opera tions Printer Features settings you make are retained even when you turn off the m
54. are 3 Click Printers and Faxes 4 Click Install Printer B Follow the instructions in Add Printer Wizard Note O If the printer driver is on a CD ROM the location of the RPCS printer driv er is DRIVERS RPCS WIN2K_XP If the installer starts click Cancel to quit 57 58 Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled 2 Reference For details about making option settings for the printer see p 60 If Bidirec tional Communication is Disabled Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di rection settings to be automatically sent to the printer You can check machine status from your computer e Bidirectional communication is supported by Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 e If you use the RPCS printer driver and bidirectional communication is ena bled under Windows 2000 the Change Accessories tab is unavailable Note O The RPCS printer driver supports bidirectional communications and updates the machine status automatically O The PCL printer driver supports bidirectional communications You can up date machine status manually O The PostScript 3 printer driver does not support bidirectional communica tions To support bidirectional communication the f
55. ater at Requires Service Pack 6 or later 12 The Adobe PostScript 3 printer drivers and PostScript Printer Description PPD files are included on the CD ROM labeled Printer Drivers and Utilities 13 The PostScript Printer Description PPD files are included on the CD ROM labeled Printer Drivers and Utilities 14 The Adobe PostScript Printer Description PPD installer is included on the CD ROM labeled Printer Drivers and Utilities 5 7 Software and Utilities Included on the CD ROM PCL printer drivers Two kinds of PCL printer driver PCL 5c and PCL 6 are included on the CD ROM that comes with this machine These drivers allow your computer to communicate with this machine via a printer language Note O Some applications may require installation of the PCL 5c printer driver In this case you can install PCL 5c without having to install PCL 6 2 Reference See p 19 Preparing the Machine RPCS printer driver This printer driver allows the computer to communicate with the printer us ing a printer language In addition to the conventional user interface another preset user interface is provided 2 Reference See p 19 Preparing the Machine Adobe PostScript Printer Drivers and PPD files Adobe PostScript printer drivers and the PPD files are included on the CD ROM provided with this machine Adobe PostScript printer drivers allow the computer to communicate with the p
56. ators permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window If the printer driver is not installed follow the plug and play instructions of the printer to install it from the CD ROM provided 1 Turn off the power of the machine B Connect the machine with the computer via USB cable Connect the USB cable firmly B Turn on the power of the computer 4 Click Next in the Found New Hardware Wizard dialog box B Select the Search for a suitable driver for my device recommended check box and then click Next O select the Specify location check box and then click Next 7 Insert the CD ROM into the CD ROM drive Note O When Auto Run starts click Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM B Specify the location where the source files of the printer driver is stored If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5c D DRIVERS PCL5C WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVER
57. chine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set tings such as TCP IP timeout recovery parallel printing and printer groups Note O There are no settings for NetBEUI protocol Windows 95 98 1 Open Printers window from Start menu B In the Printers window click the icon of the printer you want to use On the File menu click Properties B Click the Details tab and then click Configure Port The Port Settings dialog box appears Windows 2000 Windows NT 4 0 1 Open Printers window from Start menu B In the Printers window click the icon of the printer you want to use On the File menu click Properties E on the Ports tab click Configure Port The Port Settings dialog box appears Using the SmartDeviceMonitor for Client Port Windows XP Windows Server 2003 1 Open the Printers and Faxes window from the Start menu The Printers and Faxes window appears 2 Click the icon of the machine you want to use On the File menu click Properties The printer properties appear 3 Click the Ports tab and then click Configure Port The Port Configuration dialog box appears e For TCP IP timeout setting can be configured Note O If no settings on the Recovery Parallel Printing tab are available follow the procedure below Click Cancel to close the Po
58. d correctly Press OK to enter the password again 7 Press Yes After the file has been deleted the file list screen returns Note O If you do not want to delete the file press No Checking the Error Log If a file could not be stored in this ma chine you can check the error log on the display panel Limitation O The latest 30 error files are stored in the error log If a new error file is added when there are 30 error files already stored the oldest file is de leted However if the oldest error file is a locked print file it is not de leted but stored instead in the locked print error log until the number of locked print error files reaches 20 O If the main power switch is turned off the log will be deleted 1 Press the Printer key to display the Printer screen B Press Error Log rroetay sas TE Q 2e ose ow oo et A 3 Pele Lists amp emer Log i ESET Tonket amp Sampi Frit ob Lit 7 E select Locked Print Job List Note O Depending on the security set tings certain print jobs may not be displayed 4 Press Details An error log list appears Show Error Log Note O Press 4Prev or WNext to scroll through the error files O Press Exit after checking the log O To print files that appear in the error log resend them after stored files have been printed or deleted Collate
59. djust the Printable area setting in the Printer Configuration dialog box on the Print Settings tab in the RPCS printer driver See the printer driver Help Duplex printing is malfunctioning e Duplex printing cannot be done with paper set in the bypass tray When using duplex printing make settings to use paper from a tray other than the bypass tray e Duplex printing cannot be done with thick paper OHP transparencies or labels specified as the paper type Specify another paper type e Duplex printing cannot be done with a tray for which 1 Sided Copy has been specified as Paper Type on the System Settings menu Change the Paper Type setting for the tray to 2 Sided Copy on the System Settings menu See General Settings Guide 145 Appendix Problem Causes and Solutions When using Win Make sure the application s paper size and orientation settings match those dows 95 98 Me of the printer driver 2000 XP Win If a different paper size and orientation are set select the same size and ori dows Server 2003 entation or Windows NT 4 0 either com bined printing or booklet print does not come out as expected When using Win dows 95 98 Me 2000 XP Win dows Server 2003 or Windows NT 4 0 Auto Re duce Enlarge print does not come out as ex pected A print instruc tion was issued from the compu User code management may have been set Ask the administrator ab
60. dows 95 98 Me Novell Client provided with Windows 95 98 Me Windows 2000 TCP IP provided with Windows 2000 IPX SPX provided with Windows 2000 NetBEUI provided with Windows 2000 NetWare Client provided with Windows 2000 Novell Client provided with Windows 2000 or NT Windows XP TCP IP provided with Windows XP IPX SPX provided with Windows XP NetWare Client provided with Windows XP Novell Client provided with Windows XP Windows Server 2003 TCP IP provided with Windows Server 2003 IPX SPX provided with Windows Server 2003 NetWare Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 Windows NT 4 0 TCP IP provided with Windows NT IPX SPX provided with Windows NT NetBEUI provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Windows NT 135 136 Appendix Available functions SmartDeviceMonitor for Client has the following functions o Peer to peer print function e Prints directly on the network printer without sending any data to a print server e Prints on a substitute printer when there are too many jobs waiting on the specified printer or when an error disables printing Recovery Printing e Allocates multiple print jobs to multiple printers Parallel Printing e Executes prior group registration of printers specified for Recovery Printing or Parallel Printing N
61. ecify a login user name and password For details see the printer driver Help Note O When logged on using a printer driver logging off is not required Connecting the Machine Connecting the Machine 2 Reference For information about connection using Ethernet and wireless LAN see Confirming the Connection Network Guide For information about connection using Bluetooth see the manual that comes with the optional Blue tooth interface unit Requirements Before using this machine make sure all environmental and electrical re quirements are met Connect the ma chine to the host computer using the parallel port network interface unit or both Make sure all cables connectors and electrical outlets necessary to attach the machine to the host computer or network are at hand Connecting the machine to the host using a USB cable You can connect the machine to the host computer using a USB interface cable This machine does not come with a USB interface cable Make sure you purchase the appropriate cable for the machine and your computer Follow the procedure below to con nect the machine to the host computer using a USB interface cable 1 Connect the USB 2 0 interface ca ble to the USB port on the right side of the machine Gi AEU001S B Connect the other end to the USB port on the host computer Note O The USB 2 0 interface b
62. eed e Standard Note O Default High Speed Selection Signal Status Specifies the signal level of the par allel interface e High e Low Note O Default High Input Prime Specifies whether the prime signal is active or inactive when an input prime signal is sent Normally you do not need to change this setting e Effective e Invalid Note O Default Invalid Bidirectional Communication Specifies for instance how a print er connected to the parallel inter face responds to a status request If you experience problems using an other manufacturer s printer set this to Off kd Limitation O If set to Off asynchronous com munication will not work e On e Off Note O Default On Signal Control Specifies how to handle any errors that occur when printing from a computer Normally you do not need to change this setting e Job Acceptance Priority e Printer Priority F Note O Default Job Acceptance Priority Precautions when using Windows Server 2003 Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled Disabled functions are displayed in gray When using all printer driver functions use Windows Server 2003 in normal mode 151 152 Appendix Specifications This section contains the machine s electrical and hardware specifications in cluding information about i
63. em 115 T Thick Paper printing bypass tray 17 Troubleshooting 137 error messages 137 machine does not print 142 other printing problems 145 status messages 137 U User Tools Counter key 5 Ww Windows canceling a job 107 Windows 2000 printer properties PCL 64 printer properties RPCS 72 Windows 95 98 Me printer properties PCL 63 printer properties RPCS 70 Windows NT 4 0 document defaults PCL 68 document defaults RPCS 77 printer properties PCL 68 printer properties RPCS 76 Windows Server 2003 printer properties PCL 66 printer properties RPCS 74 Windows XP printer properties PCL 66 printer properties RPCS 74 157 MEMO 158 MEMO 159 MEMO 160 GB B180 7510 Declaration of Conformity The Product complies with the requirements of the EMC Directive 89 336 EEC and its amending di rectives and the Low Voltage Directive 73 23 EEC and its amending directives Caution Network interface cables with ferrite core must be used for RF interference suppression Copyright 2004 Printed in The Netherlands GB B180 7510 B1807510 9U 1 J JOJUUg sSuOWONsul Buyo1edoO
64. en user authentication is set the following screen appears Er Enter a user code eight digit and then press User Code Authentication Using a Printer Driver When user authentication is set spec ify the user code in the printer prop erties of a printer driver For details see the printer driver Help Login Using the Control Panel Follow the procedure below to log in when Basic Authentication Windows Authentication or LDAP Authentica tion is set 4 Press Enter for Login User Name gt Legh Password 2 Enter a login user name and then press OK B Press Enter for Login Password 4 Enter a login password and then press OK B Press Login When the user is authenticated the screen for the function you are us ing appears 10 Getting Started Logoff Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Authentication or LDAP Authentica tion is set 1 Press User Tools Counter key 2 Press Logout Syon setie E reram 3 Press Yes 4 Press User Tools Counter key Login Using a Printer Driver When Basic Authentication Win dows Authentication or LDAP Au thentication is set make encryption settings in the printer properties of a printer driver and then sp
65. entheses on the configura tion page 2 Reference p 118 Host Interface Interface Information Displays the interface information Printer Features Parameters Maintenance Menu Protect This procedure lets you protect menu settings from accidental change It makes it impossible to change menu settings with normal procedures un less you perform the required key op erations In a network environment only administrators can make chang es to menu settings e Level 1 You can protect Maintenance System Host Interface PCL Menu PS Menu and PDF Menu e Level 2 You can protect Maintenance System Host Interface PCL Menu PS Menu PDF Menu and Tray Paper Set tings in System Settings e Off Note O Default Level 2 O You can protect menu settings using a Web browser List Test Print Lock You can lock the List Test Print menu e On e Off Note O Default Off 4 Colour Graphic Mode e Text Priority Use the optimum CMYK toner combination for text printing e Photo Priority Use the optimum CMYK toner combination for photo printing Note O Default Photo Priority System Print Error Report Select this to have an error report printed when a printer or memory error occurs e On Off Note O Default Off Auto Continue You can select this to enable Auto Continue When it is On pri
66. er settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port o Click Port and then click Add 10 Click SmartDeviceMonitor and then click New Port 11 Click TCP IP and then click Search A list of printers using TCP IP appears Using the SmartDeviceMonitor for Client Port P Select the printer you want to use and then click OK Only printers that respond to a broadcast from the computer appear To use a machine not listed here click Specify Address and then enter the IP address or host name of the machine Under Windows 95 98 Me you cannot add an IP address partially similar to the one already used For example if 192 168 0 2 is in use 192 168 0 2xx cannot be used Similarly if 192 168 0 20 is in use 192 168 0 2 cannot be used 13 Check that the port of the selected printer is displayed in Port 14 Set a user code if necessary This allows a SmartDeviceMonitor for Admin user to display and check sta tistics about the number of sheets which each user prints For details see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered Neither alphabetic characters nor symbols are available B Select the Default Printer check box to configure the printer as default 16 Click Finish Installation starts 17 Click Finish in the installation completion dialog bo
67. eration or actions to take after mal op eration 4 Limitation This symbol indicates numerical limits functions that cannot be used together or conditions in which a particular function cannot be used ye Reference This symbol indicates a reference e Keys and buttons that appear on the computer s display Keys that appear on the machine s display panel Keys built into the machine s control panel Keys on the computer s keyboard Control Panel A IE S 0p be oe Ba ES r ba a 13 12 11 1 Indicators Displays errors and machine status Add Staples indicator J Add Toner indicator Load Paper indicator Service Call indicator Li Open Cover indicator 34 Misfeed indicator See Control Panel General Settings Guide 2 User Tools Counter key e User Tools Press to change default settings and conditions to your requirements e Counter Press to display or print the total number of copies made 3 Display panel Displays operation status error messag es and function menus See p 7 Display Panel 4 Energy Saver key Press to switch to and from Energy Saver Mode Note O This key is ineffective during System Settings User Tools operations 5 Main power indicator This indicator lights when the main pow er switch i
68. erations Custom Setting This dialog box type is designed for users who rarely change print settings This type of dialog box may vary depending on the installed options Making printer default settings To make the printer default settings open the printer properties dialog box from the Printers window kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users Note O With some applications the printer driver settings are not used and the ap plication s own default settings are applied 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK 2 Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided
69. erface cable Check the machine port settings are correct For parallel port connection port LPT1 or LPT2 should be set Windows 95 98 Me Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Details tab In the Print to the following port list confirm the correct port is selected Windows 2000 Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected Windows XP Professional Windows Server 2003 Click the Start button and then click Printers and Faxes Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected Windows XP Home Edition Click the Start button click Control Panel click Print ers and Other Hardware and then click Printers and Faxes Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected Windows NT 4 0 Click the Start button point to Settings and then click Printers Click the icon of the mac
70. ers 7 Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box 8 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port E check that LPT1 is shown in Port 10 Select the Default Printer check box to configure the printer as default Printing with Parallel Connection WD click Finish The printer driver installation starts P Click Finish in the installation completion dialog box Note O To stop installation of the selected software click Cancel before installa tion is complete 2 Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 57 If a Message Appears during Installation 49 50 Preparing the Machine Installing the Printer Driver Using IEEE 1394 SCSI print The printer drivers can be installed from the CD ROM provided with this ma chine kimportant O Quit all applications currently running and do not print during installation O Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation O Before uninstal
71. exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click Quick Install The software license agreement appears in the License Agreement dialog box B After reading the agreement click I accept the agreement and then click Next gt G Select the machine model you want to use in the Select Printer dialog box For network connection via TCP IP select the machine whose IP address is displayed in Connect To For parallel connection select the machine whose printer port is displayed in Connect To click finstall The printer driver installation starts Preparing the Machine 8 Click Finish A message about restarting the computer may appear Restart the computer to complete installation o Click Exit in the first dialog box of the installer and then take out the CD ROM 2 F Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory O Select a machine to whose IP address is displayed in Connect To to install SmartDeviceMonitor for Client when using TCP IP Reference Quick Install is not available unless bidirectional communication between the machine and computer is enabled via parallel connection See p 60 If Bidirecti
72. files stored in the Document Server or reduce the size of files to be printed The print job has been can celled because capture file s could not be stored Exceeded max number of files The maximum number of stored capture files has been exceeded Delete some files stored in the Document Server The print job has been can celled because capture file s could not be stored Exceeded max number of pages per file The maximum number of stored capture pages has been exceeded Delete some files stored in the Document Server or reduce the size of files to be printed JToner is almost empty The toner has almost run out Replace the toner cartridge with a new one Turn the main power switch off then on The IEEE 802 11b interface unit may have come off or an error may have occurred in the IEEE 802 11b interface unit Turn off the main power switch and check the IEEE 802 11b interface unit is in stalled correctly If the mes sage appears again contact your sales or service repre sentative USB has a problem An error has occurred in the USB interface Turn off the main power switch and back on again If the message appears again contact your sales or service representative You do not have a privilege to use this function This job has been cancelled Print job canceled due to user restrictions The login user name or pass word entered is incorrect The right t
73. he printer you want to use E on the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications O Do not make a setting for Form to Tray Assignment Reference For details see Printer Driver Help Making printer default settings Printing Preferences kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help PCL Accessing the Printer Properties Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP Note O The procedure to open the Printing Preferences dialog box ma
74. here appears act according to the message Reference Before turning the main power off see Turning On the Power General Set tings Guide Status messages Message Status Hex Dump Mode In Hex Dump mode the machine receives data in hexadecimal format Turn off the machine after printing and then turn back on Offline The machine is offline To start printing switch the machine online by pressing Online on the display panel Please wait The machine is preparing the development unit Wait a while Printing The machine is printing Wait a while Ready This is the default ready message The machine is ready for use No action is required Resetting job The machine is resetting the print job Wait until Ready ap pears on the display panel Setting change The machine is setting changing Wait a while Waiting The machine is waiting for the next data to print Wait a while Alert messages Messages Second messages Causes Solutions Authentication has failed The login user name or pass word entered is incorrect Check your login user name and password The machine currently cannot Consult an administrator perform authentication Cannot store data of this size The maximum size of files stored in the document sever has been exceeded Reduce the size of the file you want to download Collate has been cancelled
75. hine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected Network connection Contact your network administrator Troubleshooting Other Printing Problems Problem Causes and Solutions The print on the en If the Toner Saving check box is selected in the printer driver settings the tire page is faded entire page will be faded when printed For the RPCS printer driver Toner Saving is located on the Print Quality tab For the PostScript 3 printer driver see PostScript 3 Supplement See the printer driver Help Print is smudges Settings for thick paper have not been made when printing on thick paper in the bypass tray e PCL 6 5c and PostScript 3 Select Thick in the Type list on the Paper tab e RPCS Select Thick in the Paper Type list on the Print Settings tab When printing graphics the out put and the screen are different If the printer driver is configured to use the graphics command the graph ics command from the machine is used to print If you want to print accurately set the printer driver to print without using the graphics command See the printer driver Help Page layout is not as expected Print areas differ depending on machine used Information that fits on a sin gle page on one machine may not fit on a single page of another machine A
76. how to make settings for the WordPad application provided with Windows NT 4 0 Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 1 On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing Reference For details see Printer Driver Help 69 70 Setting Up the Printer Driver RPCS Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two dialog box types of the printer properties dialog box Multi tab is used as an example in this manual For details about changing the dialog box types see the printer driver Help Multi tab This dialog box type is designed for users who often change print settings to perform various printing op
77. ialog box appears 4 Make the necessary settings and then click OK F Note O Settings you make here are used as the default settings for all applications O Do not make a setting for Form to Tray Assignment 2 Reference For details see Printer Driver Help Making printer default settings Default kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Document Defaults The Default dialog box appears PCL Accessing the Printer Properties 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications Reference For details see Printer Driver Help Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains
78. ime to complete a chine to process so simply wait when printing such data print job Changing the following settings with the printer driver may help speed up printing PCL 6 5c Select the lowest value for Resolution on the Print Quality tab in the printer properties dialog box PostScript 3 Set the lower value in Resolution The location of this setting is given below If your operating system is Windows select PostScript optimize for speed in PostScript Output Option PostScript Output Option is located as follows e Windows 95 98 Me Print Quality tab in the printer properties dialog box e Windows 2000 XP Windows 2003 Server Print Quality in Graphics on Advanced on Paper Quality tab in the printer properties dialog box e Windows NT 4 0 Graphics on Advanced on Paper Quality tab in the printer proper ties dialog box e Mac OS 9 x Printer Specifications in the print dialog box e MacOSX Set 3 tab in Printer Features in the print dialog box If you use Windows select PostScript optimize for speed e Windows 95 98 Me PostScript output format on the PostScript tab in the printer proper ties dialog box e Windows 2000 XP Windows Server 2003 PostScript Output Option in PostScript Option on Advanced on Print Quality tab in the printer properties dialog box e Windows NT 4 0 PostScript Output Option in PostScript Option on Document Options on Advanced tab in
79. in detail This guide can be displayed from the Setup dialog box when DeskTopBinder Lite is installed DeskTopBinder Introduction Guide PDF file CD ROM2 Describes operations of DeskTopBinder Lite and provides an overview of its functions This guide is added to the Start menu when DeskTopBinder Lite is installed e Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the Start menu when Desk TopBinder Lite is installed Other manuals e PostScript 3 Supplement PDF file CD ROM1 e UNIX Supplement available from an authorized dealer or as a PDF file on our Web site How to Read This Manual Symbols In this manual the following symbols are used A WARNING This symbol indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION This symbol indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property The statements above are notes for your safety kimportant If this instruction is not followed paper might misfeed originals might be dam aged or data might be lost Be sure to read this E Preparation This symbol indicates prior knowledge or preparation is required before opera tion Note This symbol indicates precautions for op
80. ing devices Conflicting devices have a yellow or icon by them Take care not to accidentally remove required devices For details see Windows Help Note O When using Windows 2000 XP or Win dows Server 2003 an erroneous device is displayed under USB Controller in the De vice Manager dialog box 47 48 Preparing the Machine Printing with Parallel Connection To use a machine connected using a parallel interface click LPT1 when install ing the printer driver Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrators or Power Users group member 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Select a printer driver you want to use in the Select Program dialog box You can select several printer driv
81. int The Print dialog box appears B Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 63 64 Setting Up the Printer Driver B Make the necessary settings and then click OK 4 Click OK to start printing Note O The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For details see Printer Driver Help Windows 2000 Accessing the Printer Properties Making printer default settings the printer properties iki mportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Admin istrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start me
82. int image For example the machine can save up to 30 jobs or 1 000 pages including locked print files depending on data volume O If the first set of the sample print files is not as you expected and you do not want to print remaining sets delete the sample print file us ing the display panel If you print the remaining sets of the sample print file the job in the machine is deleted automatically O Turning off the machine s main power switch deletes sample print files Printing a Sample Print File The following procedure describes how to print a sample print file with the PCL 6 5c and the RPCS printer driver For information about how to print a sample print file with the Post Script 3 printer driver see PostScript 3 Supplement included as a PDF file on the CD ROM k4 Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function 1 Configure the sample print in the printer driver s properties 2 Reference For details about configuring the printer drivers see the rele vant Help files B Start printing from the applica tion s Print dialog box Note O Make sure to set more than two copies The sample print job is sent to the machine and the first set is printed Sample Print 3 On the machine s control panel press the Printer key to display the Printer
83. ion completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 57 If a Message Appears during Installation 39 40 Preparing the Machine Using as the NetWare Print Server Remote Printer This explains how to set up the Windows computer used as the NetWare client kimportant O To install this printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrators or Power Users group member The following explanation assumes NetWare Client is installed on the client computer and the NetWare server environment is correctly set up Install all nec essary client applications before following this procedure Set up the printer driver while logging on to the NetWare file server The following values are used in the example e Operating system Windows 98 e NetWare version 4 1 e File server name CAREE e Queue name R QUEUE 1 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM
84. ion will vary when using the PostScript 3 printer driver For more information see the PostScript 3 printer driver Help 93 94 Other Print Operations Stapling Precautions g g g g g Limitation Stapling can be done only with the optional finisher installed Stapling cannot be done when paper is fed from the bypass tray You cannot interrupt the current job with a job for another function requiring stapling or collating When printing on letterhead stapling may not be at the specified position When the optional booklet finisher is installed and PostScript 3 is used you cannot specify 2 at Center Note o 0 g go When the finisher is installed and when an output tray that cannot output us ing the staple function has been selected the paper will be output according to System Settings If you cannot make staple settings even with the finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help When duplex printing is selected adjust staple positions to the binding orien tation When the finisher is being used for another function s job for example a copy job printing will start after that job ends When setting Staple in the printer driver settings make sure that a collate op tion is not selected in the print settings of the application If a collate option is selected in the
85. isable the device by following the procedure below When the Found New Hardware Wizard dialog box appears click Next gt When the message This wizard will complete the installation for this Device Unknown appears select the Search for a suitable driver for my de vice recommended check box and then click Next gt When the message Please choose your search and installation option appears clear all check boxes from Search for the best driver in these loca tions and then click Next gt When the message Driver Files Search Results appears select the Dis able the device The Add Remove Hardware Wizard in the control Panel can be able to complete the driver installations check box and then click Finish 51 52 Preparing the Machine Windows XP Windows Server 2003 important O SCSI print must be set to active from the control panel For details see Net work Guide O Installing this printer driver requires Administrators permission Log on us ing an account that has Administrators permission Note O This machine can receive print data from one computer at a time only If a job from a computer collides with other data a message may appear on the com puter O To install another printer driver after setting the 1394_00n port click 1394_00 as a port during the printer driver installation O When the printer driver is properly installed connecting or di
86. ities Operat ing Instructions and Scanner Driver and Document Management Utility The following are included on the three separate CD ROMs Font Manager 2000 For installing new screen fonts or organizing and managing fonts already in the system For details about Font Manager 2000 see the manual on the CD ROM labeled Printer Drivers and Utilities SmartDeviceMonitor for Admin For the system administrator to manage network printers 2 Reference SmartDeviceMonitor for Admin Help SmartDeviceMonitor for Client For users to manage their network print status Reference SmartDeviceMonitor for Client Help 1394 Utility For the optional IEEE 1394 interface unit For details see the Readme file or the manual provided with the optional IEEE 1394 interface unit USB Printing Support For connection to Windows 98 SE Me computers via USB gt Acrobat Reader This utility allows you to read PDF files Portable Document Format Note O Documentation about using the machine is included on the CD ROM in PDF format For details about using Acrobat Reader see Acrobat Reader online Help Printer Utility for Mac This utility allows users to download and manage a variety of fonts as well as manage printers For details about this utility see PostScript Supplement 131 132 Appendix Viewing the contents of the CD ROM Follow the procedure below to view the contents of the CD ROM 1 Insert the CD
87. l Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored and then prints them after they are transferred This shortens printing time as it maximizes printer efficiency kimportant O During Spool Printing the hard disk is accessed and the Data In indicator blinks Turning off the computer or machine during Spool Printing can dam age the hard disk Also if the computer or machine is turned off during Spool Printing spooled jobs will be deleted Therefore do not turn the power to the computer or machine off during Spool Printing kd Limitation O If data is sent to the machine using other protocols besides diprint lpr ipp and smb Spool Printing cannot be performed O Up to a maximum of 150 jobs at once can be spool printed Note O Printing the first page with Spool Printing will be slow O The computer requires less print processing time when large amounts of data are spooled O Stored spool jobs can be viewed or deleted using a Web browser Setting Spool Printing Spool Printing can be set using telnet or a Web browser e Using a Web browser See Network Guide or Help for more information e Using telnet Type in spoolsw spool on to set Spool Printing See Network Guide for more information about telnet Viewing a list of spool jobs on the display panel If Spool Printing is set a list of spooled jobs can be viewed on the display pan el screen Press the Printer
88. l docu ments on the machine over a shared network Usually it is possible to print data using the display panel once it is stored in this machine When using Locked Print it is not possible to print unless a password is entered on the machine s display pan el Your confidential documents will be safe from being viewed by other people Note O If the application has a collate op tion make sure it is not selected before sending a print job Locked print jobs are automatically collat ed by the printer driver as default If a collate option is selected in the application print dialog box more sets than intended may be printed O You can identify the file you want to print by User ID and date and time when the job was stored O The number of pages the machine can save depends on print image content For example the machine can save up to 30 jobs or 1 000 pag es including sample print files de pending on data volume O After the locked print file is print ed the job is automatically deleted O Turning off the machine s main power switch deletes locked print files Printing a Locked Print File The following procedure describes how to print a locked print file with the PCL 6 5c and the RPCS printer driver For information about how to print a locked print file with the Post Script 3 printer driver see PostScript 3 Supplement included as a PDF file on the CD ROM Limitation O Applications wi
89. l or Win dows Server 2003 you must have an account that has Manage Printers per mission Log on as an Administrators or Power Users group member Note O System requirements vary depending on the Bluetooth standard and specifi cations For details see the manuals provided with each product O For information about setting up Bluetooth under other operating systems or using it with different utilities see the manuals provided with those operat ing systems or utilities Printing with Bluetooth Connection 1 Start 3Com Bluetooth Connection Manager B Check that the printer you want to use appears in 3Com Bluetooth Connec tion Manager E on the Tool menu click COM port 4 Check that the message Bluetooth Serial Client COMx appears under Client Ports X indicates the COM port number used by Bluetooth 2 B click ciose G On the Start menu point to Settings and then click Printers The Printers window appears 7 Click the icon of the printer you want to use E on the File menu click Properties BD click the Ports tab 10 Under Port select the COMx check box X indicates the COM port number used by Bluetooth 1 Click OK Close the Printers window Ifa dialog box appears while transmitting a print job reestablish network connec tion as follows Select the printer you want to use in the Printers and Faxes box Click Connect Note O To always use the same
90. lient port 21 22 Preparing the Machine Windows 2000 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port TEEE 1394 IP over 1394 None Windows XP Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port TEEE 1394 IP over 1394 SmartDeviceMonitor for Client port Standard TCP IP Windows Server 2003 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port TEEE 1394 IP over 1394 SmartDeviceMonitor for Client port Standard TCP IP Windows NT 4 0 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port LPR port TEEE 1394 IP over 1394 None Reference See the explanation of how to install the printer driver for each type of port For the SmartDeviceMonitor for Client port see p 25 Using the SmartDe viceMonitor for Client Port For the Standard TCP IP port see p 34 Using the Standard TCP IP Port For the LPR port see p 36 Using the LPR Port Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer the NetWare print server or the NetWare remote printer Windows 2000 XP Windows Server 2003 Windows NT 4 0 NetWare NetWare Print
91. ling the printer driver check that the IEEE 1394 interface cable is disconnected from the computer O SCSI print must be set to active from the control panel For details see Net work Guide O This machine can receive print data from one computer at a time only An message may appear if jobs from different computers collide O If jobs collide the first received is printed first O When the printer driver is properly installed connecting or disconnecting the optional IEEE 1394 cable causes the printer icon to change Windows 2000 Note O If Found New Hardware Wizard appears every time the computer is started or the cable is connected disable the device To install another printer driver af ter setting the 1394_00n port click 1394_00 as a port during the printer driver installation O Installing this printer driver requires Administrators permission Log on us ing an account that has Administrators permission O The optional 1394 interface unit can be used only with Service Pack 1 SP1 or higher 4 Connect the machine and computer using the IEEE 1394 interface cable 2 Click Next in the Found New Hardware Wizard dialog box B When the message This wizard will complete the installation for this De vice Unknown appears click Specify a location and then click Next gt 4 When the message Locate Driver Files appears select the Optional search locations check box and then click Specif
92. log box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications O Do not make a setting for Form to Tray Assignment re Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making printer default settings Printing Preferences kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications Reference For details see Printer Driver Help Making prin
93. n gives instructions for op erating the machine when there is no tray for the selected paper size or type or when paper loaded in the machine has run out k4 Limitation O The tray cannot be changed if the following functions are set for it e Staple e Punch e Duplex Printing to a tray that does not support duplex print ing e Cover Sheet e Front and Back Covers e Slip Sheet Note O If form feed is selected for a tray with the following settings you can change the tray by canceling the settings e Staple e Punch O If Auto Continue is selected form fed paper is printed after a set in terval See p 115 System If the machine does not have a tray for the selected paper size or paper type or if the selected paper loaded in the machine has run out a caution mes sage appears If this message appears do one of the following Print Using a Selected Tray 1 Select the tray for form feed from those that appear on the display panel If you want to print after adding paper to the tray select the tray af ter loading the correct paper Note O To load paper in the bypass tray see p 14 Setting Paper on the Bypass Tray B Press Continue The machine prints using the se lected tray Note O If a tray with a smaller paper size is selected the print job may be cut short or other prob lems may occur 105 106 Other Print Operations Canceling Form Feed
94. n out When feeding paper from the bypass tray When staples have run out and Auto Continue is set printing will continue without stapling after the message has been displayed O When using the optional 2 tray finisher or optional booklet finisher to select other than 2 at Center the following paper sizes can be stapled using Mixed Size mode A3 D and A4 D B4 D and B5 D 11x17 D and 8 2x11D 95 96 Other Print Operations Punch With the optional finisher installed holes can be punched into printed output Punch Position The specified punch position varies depending on paper feed and print data ori entation The following table shows punch positions Paper Orientation Print Data Punch Position on the Machine Direction 2 holes 3 holes 4 holes Vertical R R R R iR R E Horizontal R i R 3 i R i Vertical R R R E Horizontal r R R i R R R R AEV031S Note O Punch positions will vary slightly from page to page as holes are punched into each sheet individually Reference For information about paper sizes that can be punched see Specifications General Settings Guide For printing methods see the printer driver Help The punch position will vary when using the PostScript 3 p
95. n the instruc tion to print the stored files was en tered User ID and the remaining number of copies Note 8 9 5 4Prev VNext If the list of files does not fit on the screen scroll down to view the list Exit Returns to the Printer screen Details Displays details about the selected file Print Prints the selected file Delete Deletes the selected file O The display is not updated if a new file is stored while the list of stored files is displayed To update the display press Exit to return to the Printer screen and then press Locked amp Sample Print Job List again 81 82 Other Print Operations Sample Print Use this function to print only the first set of a multiple set print job After you have checked the result remain ing sets can be printed or canceled us ing the machine s control panel This can reduce misprints due to mistakes in content or settings Note O If the application has a collate op tion make sure it is not selected before sending a print job By de fault sample print jobs are auto matically collated by the printer driver If a collate option is select ed from the application s Print di alog box more prints than intended may be produced O You can identify the file you want to print by user ID and date and time when the job was stored O The number of pages the machine can save depends on the contents of the pr
96. ndows 2000 and con necting with IEEE 1394 an error may occur if you change the op tion settings on the machine In this case follow the procedure below Unplug the IEEE 1394 interface cables connected to the computer Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM Printer Drivers and Utilities UTILITY 1394 2 Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer Connect the computer to the machine using the IEEE 1394 in terface cables Is the weekly timer set The printer may not be able to print because of the weekly timer setting Check the setting For details see User Tools System Set tings General Settings Guide Print cannot be performed from the printer driver The login user name password or driver encryption key entered is incorrect A high level of encryption was set using the Extended Security function e Check your login user name password and driver encryption key e For information about the Extended Security settings consult an administrator 143 144 Appendix Problem Solutions Is the Data In indicator blinking or lit after starting the print job If not data is not being sent to the machine When the machine is connected to the computer using the int
97. ne If not press H Online on the display panel Does the printer function status indicator stay red If so check the error message on the display panel and take re quired action Is there a warning status or error message on the dis play panel If so check the error message or warning status on the display panel and take the required action Can you print a configura tion page If you cannot print a configuration page there maybe a machine malfunction Contact your sales or service representative See p 113 Printing the configuration page for printing a config uration page Is the interface cable con nected securely to the ma chine and computer Connect the interface cable securely If it has a fastener fasten that securely as well See p 11 Connecting the Machine Are you using the correct interface cable The type of interface cable you should use depends on the compu ter Be sure to use the correct one If the cable is damaged or worn replace it See p 11 Connecting the Machine Was the interface cable connected after the ma chine was turned on Connect the interface cable before turning on the machine Is the signal status satisfac tory when using wireless LAN in infrastructure mode To check signal status press User Tools Counter key on the dis play panel and then press System Settings on the display panel On the Interface Settings
98. neeeeeeeneeeeeeeneeeeeeeeneeeseesaaeeeesesaneeeeneneeeees Other Printing Problems System Settings Parallel Connection Precautions when using Windows Server 2003 Precautions when using the Terminal Server Mode es eeseeeeeeeeseeeeeeeteteaes 151 SPeCifiCAatiONS 0 ceseceseeeseeesseeeeeeeeeneeeeeeeeenseeeeseeeeaseesaseeseseeeeseneesseeneneneeaseensseees 152 OptiONs cic cits E anes Bees A raed leterdeewemat E 154 lt gt epee an ee i ee ee Ee er SY Eee Eee ene Ee ene 156 Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual Note O Manuals provided are specific to machine type O Adobe Acrobat Reader Adobe Reader is necessary to view the manuals as a PDF file O Two CD ROMs are provided e CD ROM 1 Operating Instructions e CD ROM 2 Scanner Driver and Document Management Utility General Settings Guide Provides an overview of the machine and describes System Settings such as Tray Paper Settings Document Server functions and troubleshooting Refer to this manual for Address Book procedures such as registering fax numbers e mail addresses and user codes Security Reference This manual is for administrators of this machine It describes security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refe
99. ng a slip sheet between each page O S 33 Inserting a slip sheet between OHP transparencies lt i AEU024S AEU023S Note O Collate cannot be set when using slip sheets O When the duplex printing or cover printing is set you cannot insert slip sheets O The slip sheet should be the same size and orientation as the main paper O If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in D orientation Therefore when the cover paper has been set to D orientation the orienta tion of the output cover paper and body paper will be different O The same paper feed tray cannot be set for the main paper and slip sheets 103 Other Print Operations User Defined Pages Using this function you can specify the page numbers for each input tray P Reference For printing methods see the printer driver Help gt Limitation O This function is available with the PCL 6 5c printer driver only O If Document Server is selected under Job Type User Defined Page cannot be used O If User Defined Pages is selected under Paper Selection on Paper tab Lay out cannot be selected O If User Defined Pages is selected under Paper Selection on Paper tab Book let under Duplex cannot be selected AEV044S 104 Form Feed Form Feed This sectio
100. ng area width when printing on A4 sheet with PCL e Off e On Note O Default Off O When the setting is On the width will be 8 inches Append CR to LF When set to On a carriage return will follow each line feed CR CR LF CR LF FF CR FF e Off e On Note O Default Off Resolution You can set the print resolution in dots per inch e 300 dpi e 600 dpi Fast e 600 dpi Standard F Note O Default 600 dpi Fast PS Menu This menu appears only when the op tional PostScript 3 unit is installed Data Format You can select a data format e Binary Data e TBCP 2 Limitation O This setting is not effective when operating the machine with a parallel USB or EtherTalk con nection O When operating the machine with a parallel or USB connec tion if binary data is sent from the printer driver the print job is canceled O When operating the machine with an Ethernet connection the print job is canceled under the following conditions e The printer driver data for mat is TBCP and the data format selected on the dis play panel is Binary Data e The printer driver data for mat is binary and the data format selected on the dis play panel is TBCP PF Note O Default Binary Data Resolution You can set the print resolution in dots per inch e 600 dpi Fast e 600 dpi Standard e 1200 dpi Note O Default 600 dpi Fast Printer Features Parameters
101. nnnnnnnnnnnnnnnnnnnnnnnnnn nanne Windows Canceling a Print JOb s sssssssssesresrssrerrerrnrrnrrnrrnrnrrernnrrnrrnrrerrnrnnrrnrnnn 107 5 Printer Features Printer Features Menu i vaivisicescicscetcascccdcecdicccsesaccacsdscaasvuscsecsconsavsitusniceurousvaveesceees 109 Adjusting Printer Features ccsscsseeesseesseesseeessseesssessseesesseesseesaseeeeseeeesees 112 Printer Features Parameters ssssssssssceseeeeeeeeeseneeeeeeeeeeeeesseeeseeseeeesesoes 113 List Test Print Maintenance 008 SYSTOM iiics 6 Using the Document Server Accessing the Document Serve l sessessennsseeesseeeseeeesseeeesseeseseeenseeeeneenenees 123 7 The Functions and Settings of the Machine Mainframe Functions Inte AGG EEE EETA T ane ced den See coc deze sdet coeslsinth ceeds baat E List of the Setting Items Web Image Monitor 00 telnet 8 Appendix Software and Utilities Included on the CD ROM ccsseccsssseeeesseeeeeeeesees 131 Printer Drivers for This Printer SmartDeviceMonitor for Admin SmartDeviceMonitor for Client ceeeceeeeeeeceeeeeeeeteeeeeeeeeeaeeeseeeeeeaeeeseeeneeeesaaees TrOUDIESHOOTING sseeeseeeeeeeeeeneeeeneeeeseeeenseesneeesesneesnseesseeesuseesessneseeeeenseeeneneenees Error amp Status Messages on the Display Panel Checking the Errorog 3 ise ec vecd sek dceae E icecatpectesseds E E AT The Machine Does Not Print eeccceeeeen
102. nt cover printed on both sides Voge AEVO17S e Front cover printed on one side AEV032S e Blank e When printing one side P AEV018S e When printing both sides Veep AEVO33S 100 Covers Front and Back Covers Prints the first and last page of the document as the cover and back cover pages e Print on one side Prints on one side of the cover sheets only even when duplex printing is selected e Back cover page face inside TD AEV034S e Back cover page face outside DD AEV035S e Print on both sides Prints on both sides of the cover sheets when duplex printing is selected e Front cover printed on both sides back cover page face inside and the number of pages is even gs AEV036S e Front cover printed on both sides back cover page face inside and the number of pages is odd Wg AEV037S 101 Other Print Operations e Front cover printed on one side back cover page face inside and the number of pages is even aan AEV038S e Front cover printed on one side back cover page face inside and the number of pages is odd Di 1 AEV039S e Blank e When printing one side DD AEV040S e When printing both sides eg AEVO41S 102 Slip Sheet Slip Sheet Inserti
103. nterval set in I O Timeout in Printer Features has passed the next print job can be sent A m AE print job sent from a different auaa O client computer will not be can Se Ee ars celed in this case 107 Other Print Operations Note O You cannot stop printing data that has already been proc essed For this reason printing may continue for a few pages after you press Job Reset O A print job containing a large volume of data may take con siderable time to stop 108 2 Reference For more information about copier features and system settings see Copy Ref erence and General Settings Guide Printer Features Menu There are seven menu items in the Printer Features menu e List Test Print e Maintenance e System e Host Interface e PCL Menu e PS Menu optional e PDF Menu optional You can select the functions in the following table Menu Default List Test Print See p 113 List Test Print Config Sheet and Error Log Config Page Error Log Menu List PCL Config Font Page PS Config Font Page PDF Config Font Page Hex Dump Maintenance See p 115 Maintenance Menu Protect List Test Print Lock 4 Colour Graphic Mode 109 Printer Features Menu Default System See p 115 System Print Error Report Auto Continue Memory Overflow Job Sep
104. nting continues after a system error oc curs e Off e Immediate e 1 minute e 5 minutes e 10 minutes e 15 minutes Note O Default Off Memory Overflow Select this to have a memory over flow error report printed e Do not Print e Error Information Note O Default Do not Print Job Separation You can enable Job Separation e On e Off Note O Default Off O This menu appears only when a finisher optional is installed 115 116 Printer Features Memory Usage You can select the amount of mem ory used in Font Priority or Frame Priority according to paper size or resolution e Font Priority This setting uses memory for registering fonts e Frame Priority This setting uses frame memory for high speed printing Note O Default Frame Priority Duplex You can select to have print on both sides of each page e Off e Long Edge Bind e Short Edge Bind Note O Default Off Copies You can specify the number of print sets This setting is disabled if the number of pages to print has been specified with the printer driver or another command e 1to 999 by 1 Note O Default 1 Blank Page Print You can select whether or not to print blank pages e On e Off Pages that match one of the follow ing conditions are identified as blank e There are no images e There are images but they are outside of the printable area e There are onl
105. nu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications O Do not make a setting for Form to Tray Assignment Reference For details see Printer Driver Help PCL Accessing the Printer Properties Making printer default settings Printing Preferences kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications Reference For details see Printer Driver Help Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the Wo
106. o use the function has not been set Check your login user name and password Consult an administrator You do not have a privilege to use this function This opera tion has been cancelled The right to use this function has not been set Consult an administrator Troubleshooting Checking the Error Log If files could not be stored due to printing errors identify the cause of the errors by checking the error log on the control panel Limitation O The latest 30 error files are stored in the error log If a new error file is added when there are 30 error files already stored the oldest file is deleted Howev er if the oldest error file is a sample print file or a locked print file it is not deleted but stored instead in a corresponding print error log until the number of those print error files reaches 20 O If the main power switch is turned off the log is deleted 1 Press the Printer key to display the Printer screen 2 Press Error Log gt Paper Tray Status 18 20 O38 Glau of 2 AA Aa AS AZ cme P bob Lists amp Emo Log 7 7 PTEN Tokod amp Sale Pri Jo List Ero Log An error log list appears 141 Appendix The Machine Does Not Print Possible Cause Solutions Is the power on Check the cable is securely plugged into the power outlet and the machine Turn on the main power switch Is the machine onli
107. o use the punch function see p 96 Punch Be sure to make settings for options installed on the machine in the printer drivers Reference To make settings for options in the printer drivers see p 58 Making Op tion Settings for the Printer Be sure to set the paper size and paper orientation in the printer driver when using duplex printing booklet combine layout staple and punch functions 2 Reference For information about duplex printing booklet and layout see the printer driver Help To use the staple function see p 92 Staple and the printer driver Help To use the punch function see p 96 Punch and the printer driver Help Note O Depending on the application print settings may not be enabled and printed output may not be as expected When setting staple or collate in the printer driver make sure that the Collate check box is cleared in the application s Print dialog box If Collate is enabled in the application printing will not be as intended 91 Other Print Operations Staple With the optional finisher installed sets can be stapled individually when print ing multiple sets Staple Position The specified staple position varies depending on paper size type quantity and feed orientation The following table shows staple positions
108. oard is supported by Windows 98 SE Me 2000 XP Windows Server 2003 Mac OS X v10 3 or higher e For Windows 98 SE Me Make sure to install USB Printing Support If USB 2 0 is used with Windows 98 SE Me only a speed equal to that of USB 1 1 is possible e For Mac OS Mac OS supports only the standard USB port If USB 2 0 is used with a Mac OS only a speed equal to that of USB 1 1 is possible Getting Started Connecting the Machine to the host using the parallel cable lEEE 1394 SCSI print cable Connect the machine to the host com puter using the optional parallel board or optional IEEE 1394 interface board This machine does not come with a parallel cable to connect the machine to the host computer The machine s parallel interface is a standard bidirectional interface It re quires a standard IEEE 1284 compli ant 36 pin parallel cable and a parallel port on the host computer Make sure you purchase the appropriate cable for the machine and your computer Note O Do not use a parallel cable that is longer than 3 meters 10 feet O Rating voltage of the interface con nector Max DC 5V Follow the procedure below to con nect the machine to the host computer using a parallel cable or IEEE 1394 in terface cable kimportant O Before connecting the machine and a computer using an interface ca ble make sure the machine is not operating and then turn off the main power switches of the m
109. ollowing conditions must be met When connected with parallel cables e The computer must support bidirectional communication e The machine must support bidirectional communication e The interface cable must support bidirectional communication e The machine must be connected to the computer using the standard paral lel cables and parallel connectors e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the port tab with the RPCS printer driver Making Option Settings for the Printer When connected with the network e The machine must support bidirectional communication e SmartDeviceMonitor for Client included on the CD ROM must be in stalled and TCP IP must be used e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the port tab with the RPCS printer driver In addition to the above one of the following conditions must also be met e The SmartDeviceMonitor for Client port and the TCP IP protocol must be used e The standard TCP IP port must be used without changing the default port name for Windows 2000 XP and Windows Server 2003 e Microsoft TCP IP print IP address must be specified for use for Win dows NT 4 0 e IPP port name must include the IP address when using the IPP protocol When connected with IEEE 1394 The computer must support bidirection
110. on is complete the printer connected to 1394_00n appears in the Printers and Faxes window n shows the number of printers connected 6 Follow the instructions Note O If the printer driver has already been installed the printer icon is added to the Printers and Faxes window In this case printer driver installation is not necessary O Even if the printer driver is already installed the message Found New Hardware Wizard may appear when the machine and the computer are connected using the IEEE 1394 interface cable for the first time If it does install the printer driver O If printing does not work properly after the installation delete the port and reinstall the printer driver For details see p 142 The Machine Does Not Print O If you do not want to install the printer when Found New Hardware Wiz ard starts under an operating system that supports SCSI print disable the device by following the procedure below When the Found New Hardware Wizard dialog box appears check that This wizard helps you install software for Unknown displayed select Install from a list on specific location Advanced check box and then click Next gt When the message Please choose your search and installation option appears clear all check boxes from Search for the best driver in these loca tions and then click Next gt When the message The wizard could not find the software on your computer
111. onal Communication is Disabled for details about bidirectional communication between machine and computer 20 Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection Before installing the printer driver check how the machine is connected Follow the driver installation procedure that is appropriate to the connection method Network Connection This machine can be used as a Windows printing port or network printer Using this machine as the Windows printing port Network connections can be established through Ethernet IEEE 802 11b and IEEE 1394 IP over 1394 Available ports are determined based on the combination of Windows operating system version and connection method used SmartDeviceMonitor for Client TCP IP SmartDeviceMonitor for Client TCP IP SmartDeviceMonitor for Client TCP IP SmartDeviceMonitor for Client TCP IP NetBEUI NetBEUI IPP NetBEUI lt IPP lt IPP lt Standard TCP IP lt IPP y aj Standard TCP IP aj LPR aj LPR Windows 95 98 Me Windows 2000 Windows XP Windows NT 4 0 Server 2003 ZZZ004S Windows 95 98 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port IEFE 1394 IP over 1394 None Windows Me Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port TEEE 1394 IP over 1394 SmartDeviceMonitor for C
112. onitor for Client o Click Finish If you are required to restart the computer after installing SmartDeviceMon itor for Client restart the computer Note O To stop installation of the selected software click Cancel before installa tion is complete 25 26 Preparing the Machine Installing the PCL or RPCS Printer Driver TCP IP Fimportant O To install this printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrators or Power Users group member 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box 8 Double click the printer name to display the print
113. ontinue occurs on the first set Collate will be canceled O If forced printing occurs on the first set Collate will be canceled O If a document with mixed paper sizes or sizes larger than A4 8 2 x 11 is set it can only be collated even if Rotating Collate has been selected O If the following functions are selected Collate or Shift Collate will be applied even if Rotating Collate is selected e Covers e Slip Sheet O When Rotating Collate has been selected printing speed will be slower than with other collate functions O When setting Collate in the printer driver settings make sure that a collate option is not selected in the application s print settings If a collate option is selected printing will not be as intended O The Rotating Collate function requires two paper trays containing same size paper but in different orientations 2 Reference For information about paper sizes and the number of sets you can use Collate Rotating Collate and Shift Collate with in every option see Copy Reference For printing methods see the printer driver Help Printing with the Finisher Printing with the Finisher You can collate staple or punch holes in printed paper by installing the optional finisher Make sure you read the following precautions when using the optional finisher Reference For information about optional finishers see General Settings Guide To use the staple function see p 92 Staple T
114. operties from the Printers and Faxes window 17 On the Printer Settings tab clear the Form Feed and Enable Banner check boxes Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 click the NetWare setting tab Do not select these check boxes since they are automatically selected by the printer driver If you select the check boxes the printer may not print correctly 18 Click OK to close the printer properties dialog box Note O The protocol is set to inactive as default Enable it using Web Image Mon itor or Telnet 41 42 Preparing the Machine Form Feed Do not use NetWare to configure form feed Form feed is controlled by the print er driver on Windows If NetWare form feed is configured the printer may not print properly Follow the procedure below to disable form feed according to the operating sys tem used e Under Windows 95 98 Me clear the Form feed check box on the Printer Set tings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Form feed check box on the NetWare Settings tab in the printer properties dialog box Banner Page Do not use NetWare to configure a banner page Follow the procedure below to disable banner pages according to the operating system used e Under Windows 95 98 Me clear the Enable banner check box on the Printer Settings tab in the printer properties dialog b
115. ord using the number keys and then press OK The print confirmation screen ap pears Note O A confirmation screen will ap pear if the password is not en tered correctly Press OK to enter the password again o Press Yes The locked file is printed Y Note O Press No to cancel printing O To cancel printing press Exit After that press Job Reset Af ter it has started the file will be deleted Deleting Locked Print Files 1 Press the Printer key to display the Printer screen P Press Locked amp Sample Print Job List kryta TE Q 2e ose saw oo et A4 A4 AZ AF Cinsi Pele Lists amp mer Log in ESET Tonket amp Sampi Frit ob Lit Erar Lo A list of the print files stored in the machine appears E Press Locked Print Job List A list of the locked print files stored appears Note O Depending on the security set tings certain print jobs may not be displayed 4 Select the file you want to delete by pressing it Note O Press 4Prev or WNext to scroll through the list O Only one file can be selected at a time B Press Delete The password screen is displayed 87 88 Other Print Operations G Enter the password using the number keys and then press OK The delete confirmation screen ap pears Note O A confirmation screen will ap pear if the password is not en tere
116. otification function e Displays an error message when there is an error on the specified print er while transferring or printing data e Notifies a print completion You can also be notified of the print condi tion such as displaying the notice only when Recovery Printing is exe cuted Monitoring function e Checks printer supplies such as paper or toner e Simultaneously monitors multiple printers in use Checks the printer s network settings and detailed information of printers e Enables you to check the print job log using the user ID Limitation For Recovery Printing or Parallel Printing the options on the printers must be the same If a necessary option is not installed a printer cannot be used for Recovery Printing or Parallel Printing For Recovery Printing or Parallel Printing the paper loaded in the printers must be the same When a tray is selected for printing load the same paper in that tray in all printers For Recovery Printing or Parallel Printing the print results may be differ ent if the printers are not the same model or have exactly the same options If you select Sample Print or Locked Print you cannot select Recovery Printing or Parallel Printing 2 Reference SmartDeviceMonitor for Client Help Troubleshooting Troubleshooting Error amp Status Messages on the Display Panel This section describes the principal messages that appear on the panel display If a message not described
117. ou can enter up to 999 sets O Press Clear Stop to correct any entry mistakes o Press Yes The remaining sets are printed Note O Press No to cancel printing O When printing is completed the stored file will be deleted O To cancel printing press Exit After that press Job Reset Af ter it has started the file will be deleted O Remaining print jobs are print ed before the sample print job 83 84 Other Print Operations Deleting a Sample Print File If you are not satisfied with the sam ple printout you can delete the sam ple print file revise it and print it again until the settings are suitable 1 Press the Printer key to display the Printer screen P Press Locked amp Sample Print Job List Pepys Me Du ose oju ol Ld Ag AA AS AS cme P bob Lists amp Emr Log 7 7 aes Locked amp Sample Pri JobList Eri A list of the print files stored in the machine appears E Press Sample Print Job List A list of sample print files stored in the machine appears Note O Depending on the security set tings certain print jobs may not be displayed 4 Select the file you want to delete by pressing it Note O Press 4Prev or VNext to scroll through the list O Only one file can be selected at a time B Press Delete The delete confirmation screen will appear G Press Yes to delete the file After
118. out valid user codes To print the user code must be entered from the printer driver ter but printing did not start The print job isnot Even when the machine is offline printing is performed when Job Accept canceled even ance Priority has been set in Parallel Interface in the Interface Settings in the when the machine System Settings menu Change the setting of Signal Control to Printer pri is switched to of ority fline status See User Tools System Settings General Settings Guide Photo images are coarse Some applications reduce print resolution Fine dot pattern does not print Make the following settings with the printer driver e Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver Note O To enable Change User Settings select the User Setting check box See the printer driver Help Images are cut off or excess is printed You may be using paper smaller than the size selected in the application Use the same size paper as that selected in the application If you cannot load paper of the correct size use the reduction function to reduce the im age and then print See the printer driver Help Troubleshooting Problem Causes and Solutions It takes a long Photographs and other data intensive pages take a long time for the ma t
119. ox e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Enable banner check box on the NetWare Settings tab in the printer prop erties dialog box Printing after Resetting the Printer Printer to print server connection requires 30 40 seconds to resume after the printer is reset During this period jobs may be accepted depending on Net Ware specifications but not printed To print after resetting the printer as the remote printer check on the print server that the remote printer is disconnected or wait for two minutes before trying to print Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB Before installing check that only the operating system is running on the compu ter and no print jobs are in progress The printer drivers can be installed from the CD ROM provided with this machine Windows 98 SE Me USB kimportant O Installation via USB is not possible under Windows 95 98 Upgrade to Win dows 98 SE Me When USB is first used the plug and play function starts and the New Hardware Found Device Driver Wizard or Add New Hardware Wizard dialog box appears de pending on the operating system If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window 1 Turn off the power of
120. printer select the Always use for this connection check box 2 Reference For details see the manuals provided with the Bluetooth adaptor or computer equipped with Bluetooth 55 56 Preparing the Machine Configuring Security Mode Settings 1 Start 3Com Bluetooth Connection Manager 2 On the Tools menu click Security Mode The Security Mode dialog box appears 3 Select the security mode in the Security Mode list If you click High or Custom and specify Link in the Custom Settings dialog box enter the Bluetooth password For information about entering the pass word see p 56 Printing in the Security Mode For all other security modes and custom settings no password is required Note O For information about each mode see the manuals provided with the utility 4 Click OK Close the Security Mode dialog box Reference For details about the security mode see 3Com Bluetooth Connection Man ager Help For details about the password entry which is required to trans mit print jobs see p 56 Printing in the Security Mode Printing in the Security Mode 1 Send the print job to the printer in use Depending on the computer configuration the Connect dialog box may ap pear If it does use it to establish the network connection 2 The Authentication dialog box appears 3 Enter the Bluetooth password and then click OK As the Bluetooth password enter the last fou
121. printer s address E Enter a name for identifying the printer in IPP Port Name Use a name dif ferent from the one of any existing port If a name is not specified here the address entered in the Printer URL box be comes the IPP port name 14 Click Detailed Settings to make necessary settings For information about the settings see SmartDeviceMonitor for Client Help 15 Check that the port of the selected printer is displayed in Port 16 Set a user code if necessary This allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints For details see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered No alphabetic characters or sym bols can be entered 17 Select the Default Printer check box to configure the printer as default 18 Click Finish Installation starts p Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete 2 Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 57 If a Message Appears during Installation 31 32 Preparing the Ma
122. r Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the metric version Trademarks Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe PostScript Acrobat PageMaker and Adobe Type Manager are registered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company AppleTalk Apple Macintosh and Mac OS are registered trademarks of Apple Computer Incorporated IPS PRINT Printer Language Emulation Copyright 2000 Oak Technology Inc All Rights Reserved UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Limited Bluetooth is a registered trademark of Bluetooth SIG Inc worldwide Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems are as follows The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The prod
123. r digits of the machine s serial number You can find the serial number on the label on the back of the ma chine For example if the serial number is 00A0 001234 the Bluetooth pass word is 1234 4 The print job is sent Note O The Bluetooth password differs for each machine and cannot be changed If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run Install the printer driver using Add Printer or gt Install Printer For Windows 95 98 Me Windows 2000 and Windows NT 4 0 1 On the Start menu point to Settings and then click Printers B Double click the Add Printer icon 3 Follow the instructions in Add Printer Wizard Note O If the printer driver is on a CD ROM the location of the RPCS printer driver is either DRIVERS RPCS WIN9X_ME DRIVERS RPCS WIN2K_XP or DRIVERS RPCS NT4 If the installer starts click Cancel to quit For Windows XP Professional and Windows Server 2003 4 On the Start menu click Printers and Faxes B Click Add a printer B Follow the instructions in Add Printer Wizard Note O If the printer driver is on a CD ROM the location of the RPCS printer driv er is DRIVERS RPCS WIN2K_XP If the installer starts click Cancel to quit For Windows XP Home Editions E on the start menu click Control Panel 2 Click Printers and Other Hardw
124. r to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM1 Provides information about configuring and operating the printer in a net work environment or using software This manual covers all models and therefore contains functions and settings that may not be available for your model Images illustrations functions and supported operating systems may differ from those of your model Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference lt Basic Features gt Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference lt Advanced Features gt Describes advanced facsimile functions such as line settings and procedures for registering IDs Printer Reference this manual Describes system settings operations functions and troubleshooting for the machine s printer function Scanner Reference PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD ROM labeled Scanner Driver and Document Management Utility e DeskTopBinder Lite Setup Guide PDF file CD ROM2 Describes installation of and the operating environment for DeskTop Binder Lite
125. ransparencies or thick paper in the bypass tray make the paper setting using the control panel or printer driver O The number of sheets that can be loaded in the bypass tray depends on the paper type O Paper sizes fed from the bypass tray are output first sheet down print side up Limitation O The following functions are disa bled when printing from the by pass tray e Duplex printing e Auto Tray Select e Auto Tray Switching e Rotating Collate e Staple when the optional unit is installed e Punch when the optional unit is installed kimportant O When printing using the printer function original images are al ways rotated by 180 degrees the orientation of images to be printed is opposite to that of the copier function When printing onto pa per with specific orientation re quirements such as envelopes and letterheads make sure to rotate the paper feed orientation to 180 de grees O Be sure to set the paper size using the printer driver when printing data from the computer The paper size set using the printer driver has priority over the one set using the display panel AEU004S Setting Paper on the Bypass Tray B Adjust the paper guides to the pa per size kimportant O If the paper guides are not flush against the paper skewing and misfeeds might occur B Gently insert paper face up into the bypass tray until the beeper sounds
126. rdPad application provided with Windows 2000 Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 4 On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 65 66 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making printer default settings the printer properties ai mportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Admin istrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of t
127. re Hard disk drive capacity ex ceeded storing to the Docu ment Server Delete some files stored in the Document Server or decrease the file size to be downloaded Exceeded max capacity of system file Cannot print PDF file s File system capacity is full and the PDF file cannot be printed Delete unnecessary files from the hard disk Exceeded max number of files of document server Can not store The maximum number of files stored in the Document Server has been exceeded Delete some files stored in the Document Server Exceeded max number of pages of document server Cannot store The maximum number of pag es stored in the Document Server has been exceeded Delete some pages stored in the Document Server or de crease the number of pages to be downloaded Exceeded max pages Collate is incomplete The maximum number of pag es has been exceeded for colla tion Turn off the main power switch and back on again Re duce the number of pages to be printed If the message ap pears again contact your sales or service representative Troubleshooting Messages Second messages Causes Solutions Exceeded max stored files in sample print and locked print The maximum number of stored files has been exceeded during Sample Print or Locked Print Delete some stored files or re duce file sizes Exceeded max stored pages in sample print
128. rhead or preprinted paper automatically and does not rotate them O When set to On Always the machine does not rotate O This function reduces printing speed Bypass Tray Setting Priority You can specify which of the two options Printer Driver Com mand or Machine Settings has pri ority for determining the paper size for the bypass tray e Driver Command e Machine Settings Note O Default Driver Command 117 118 Printer Features Default Printer Language You can set the default printer lan guage if the machine cannot find the printer language automatically e PCL e PS e PDF Note O Default PCL O This menu appears only when the PostScript 3 unit optional is installed Host Interface 1 O Buffer You can set the size of the I O Buffer Normally it is not neces sary to change this setting e 128 KB e 256 KB e 512 KB Note O Default 128 KB 1 0 Timeout You can set how many seconds the machine should wait before end ing a print job If data from another port usually arrives in the middle of a print job you should increase this timeout period e 10 seconds e 15 seconds e 20 seconds e 25 seconds e 60 seconds Note O Default 15 seconds Printer Features Parameters PCL Menu Orientation You can set the page orientation e Portrait e Landscape Note O Default Portrait Form Lines You can set the
129. rinter Driver To use the print server install the printer driver by selecting Network printer server and then select the Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 shared printer This section assumes that the client has already been configured to communicate with a Windows 2000 XP Windows Server 2003 or Windows NT 4 0 print serv er Do not begin the following procedure before the client is set up and config ured correctly kimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission For this log on as an Administrators or Power Users group member O If you print with a print server connected to the printer using the SmartDe viceMonitor port Recovery Printing and Parallel Printing cannot be used from the client O If you print with a Windows XP or Windows Server 2003 print server notifi cation functions of SmartDeviceMonitor may not be used with the client O If you print with a Windows NT 4 0 print server install the printer driver be fore you connect the print server to the printer 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The defa
130. rinter Driver NetBEUI 1128 Installing the PCL or RPCS Printer Driver IPP neee 1 30 Changing the Port Settings for SmartDeviceMonitor for Client 00 ee 32 Using the Standard TCP IP Port ccceseceseeseeesseeeesseeesseeenseeeesseeeneeeeneeeeneseeenas 34 Installing the PCL or RPCS Printer Driver 0 cece tees eee eens eee eee seneeeeteeee 34 Using the LPR Port ccsssesseesseeeseeeesseeeesseessseeenseeeeseeeesseesnseeenseeeseneeaseeeeaseesaas 36 Installing the PCL or RPCS Printer Driver 36 Using as the Windows Network Printer 38 Installing the PCL or RPCS Printer Driver 1 38 Using as the NetWare Print Server Remote Printer ssecsseesseeseneseeeeees 40 FOrIM FOG x3 cece sec tee AE vasie cee isle eet edilse tae ytd adeani atl Reidel tee Banner Page bei Printing after Resetting the Printer eer eeeee eee eneeeeneaeeeaeea 42 Installing the Printer Driver Using USB ccccseeeseeesseeenseeeeeseeenseeeneneenssenenes 43 Windows 98 SE Me USB Mee Windows 2000 USB seeen 145 Windows XP Windows Server 2008 USB c cccccccccccceccssssssceeeeeeeeeeeeseeessssaeeeeeees 46 Troubleshooting USB arson e Sey Aiea te a ok ee A ae A 47 Printing with Parallel Connection wauash dod suetbaseusdeeavoasauenrsadacee 48 Installing the PCL or RPCS Printer Driver 0 eee cee eee eee eeee eee eeeseeeeeeeaeees 48 Installing the Printer Driver Using IEEE 1394 SCSI print
131. rinter driver For details see the PostScript 3 printer driver Help Printing with the Finisher Punching Precautions kd Limitation O Punching cannot be done when paper is fed from the bypass tray Note O If you cannot make punch settings even with the finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help O When duplex printing is selected adjust punch positions according to bind ing orientation O Be sure to set the punch position the same as the staple position when using it with the staple function O Be sure to set paper size and orientation in the printer driver when punching e Depending on the software you are using print settings may not be ena bled and the printed result may not be as expected O Punch will be canceled under the following conditions e When a paper size that cannot be punched is selected For information about paper sizes that can be punched see Specifications General Set tings Guide e If positions other than those fixed for punching are specified e If there are inconsistencies between the orientation in duplex mode and the punch position e When feeding paper from the bypass tray e When the punch receptacle has become full and Auto Continue is set printing will continue without punching after the message appears 97 Other Print Operations Spoo
132. rinter using a printer language PPD files allow the printer driver to enable specific printer functions Reference See PostScript 3 Supplement PPD files PPD files are included on the CD ROM provided with this machine PPD files allow the printer driver to enable specific printer functions Reference See PostScript 3 Supplement 133 134 Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP IP and IPX SPX to monitor network printers It can monitor multiple network printers using IP address We recommend that network administrators use this applica tion File path SmartDeviceMonitor for Admin is stored in the following folder on the CD ROM NETWORK DEVMON ADMIN Disk1 Operating system Protocol stack Windows 95 98 Me TCP IP provided with Windows 95 98 Me IPX SPX provided with Windows 95 98 Me NetWare Client provided with Windows 95 98 Novell Client provided with Windows 95 98 Windows 2000 TCP IP provided with Windows 2000 IPX SPX provided with Windows 2000 NetWare Client provided with Windows 2000 Novell Client provided with Windows 2000 or Window NT Windows XP TCP IP provided with Windows XP IPX SPX provided with Windows XP NetWare Client provided with Windows XP Novell Client provided with Windows XP Windows Server 2003 TCP IP provided with Windows Server 2003 IPX SPX provided with Windows Server 2003 Net
133. root directory B Select an interface language and then click OK The default interface language is English 3 Click PCL RPCS Printer Drivers 4 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next B Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers G Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box 7 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port Using as the NetWare Print Server Remote Printer B Click Port and then click Add o Click Network Printer and then click OK 10 Double click the name of the NetWare file server on the network tree The created queue is displayed p Select the print queue and then click OK 2E P Check that the port of the selected printer is displayed in Port 13 Click Finish The printer driver installation starts 14 Click Finish in the Component selection dialog box B Click Finish in the Introduction complete dialog box 16 In the Printers window open the printer properties Under Windows XP or Windows Server 2003 open the printer pr
134. rs 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click Apply 4 Click OK to start printing Reference For details see Printer Driver Help 4 Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing without having to open a PDF application kd Limitation O This function is possible only when the optional PostScript 3 unit is in stalled O This function is possible for genu ine Adobe PDF files only O Version 1 3 1 4 and 1 5 PDF files are compatible O Transparency and JBIG2 functions of PDF version 1 4 are not compat ible O PDF version 1 5 exclusive functions are not compatible Note O Paper size errors may occur when printing on custom size paper Printing Method Using DeskTopBinder Lite PDF files registered with Desk TopBinder Lite can be sent directly to the machine for printing kd Limitation O Use DeskTopBinder Lite on the provided CD ROM Note O PDF Direct Print settings can be made from PDF Direct Print properties O When printing PDF files for which a password is set one of the fol lowing settings is required e Enter the PDF password from PDF Direct Print properties The RPCS printer driver must be installed To set the PDF password se lect Change PDF Password
135. rt Configuration dialog box Start SmartDeviceMonitor for Client and then right click the Smart DeviceMonitor for Client icon on the taskbar Click Extended Features Settings and then select the Set Recovery Par allel Printing for each port check box Click OK to close the Extended Features Settings dialog box e User proxy and timeout settings can be configured for IPP 2 Reference For information about these settings see Using SmartDeviceMonitor for Client Network Guide or SmartDeviceMonitor for Client Help 33 34 Preparing the Machine Using the Standard TCP IP Port Installing the PCL or RPCS Printer Driver kimportant O To install printer driver under Windows 2000 XP Professional and Win dows Server 2003 you must have an account that has Manage Printers per mission Log on as an Administrators or Power Users group member 1 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Selec
136. s selected Hex Dump is canceled Getting Started 5 Locked amp Sample Print Job List Press to display Locked Sample Print jobs sent from a computer 6 Error Log Press to display the error logs such as Locked Sample Print jobs sent from a computer Note 7 Spooling Job List Press to display spooled jobs 8 gt Paper Tray Status key The paper tray settings appear O When the power is turned on the copier display is shown This is a factory default This initial setting can be changed See User Tools System Set tings General Settings Guide User Authentication User Authentication When user authentication User Code Authentication Basic Authentication Windows Authentication or LDAP Authentication is set the authentica tion screen is displayed Unless a val id user name and password are entered operations are not possible with the machine Log on to operate the machine and log off when you are finished operations Be sure to log off to prevent unauthorized users from using the machine Note O Consult the User Administrator about your login user name pass word and user code For details about the various types of user au thentication consult the appropri ate administrators O For user code authentication enter a number that is registered in the Address Book as a login user name as the user code User Code Authentication Using the Control Panel Wh
137. s turned on kimportant O Do not turn off the main power switch while the On indicator is lit or blinking Doing so may damage the hard disk 6 On indicator This indicator lights when the operation switch is turned on 7 Operation switch Press this switch to turn the power on the On indicator goes on To turn the power off press this switch again the On indicator goes off Getting Started 8 Clear Stop key Press to cancel the entered data 9 key Press after entering a value 10 Number keys Press to enter a value for various settings 11 Function keys Press to switch between the Copy Document Server Fax Printer and Scanner screens The indicator for the selected function lights 12 Function status indicators These show the status of the above func tions e Green the function is active e Red the function has been interrupted 13 D Data In indicator The Data In indicator shows the status of data reception from a computer e This indicator blinks when data is be ing received e This indicator lights when there is data remaining to be printed Control Panel Display Panel This section describes configuration using the display panel when the printer function is selected kimportant tomatically ward an item by pressing it lightly O Keys dimmed for example
138. sconnecting the optional IEEE 1394 cable causes the printer icon to change 1 Connect the machine and computer using the IEEE 1394 interface cable When the Found New Hardware Wizard dialog box appears check that This wiz ard helps you install software for Unknown is displayed B Select the Install from a list on specific location Advanced check box and then click Next gt 3 When the message Please choose your search and installation option ap pears select the Search for the best driver in these locations check box select the Include this location in the search check box and then select the Include this location in the search check box 4 Insert the CD ROM into the CD ROM drive F Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left SHIFT key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM Installing the Printer Driver Using IEEE 1394 SCSI print B Specify the location where the source files of the printer driver is stored and then click Next If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL5c D DRIVERS PCL5C WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 When installati
139. screen SSeS cou oD ow mfe 06 AEU036S C Press Locked amp Sample Print Job List repeye ra Du ose oju o Er A AZ A tm Size e orfine P bob Lists amp Emor Log 7 7 aes Tiked amp Sale Pri JobList Er og A list of the print files stored in the machine appears B Press Sample Print Job List A list of the sample print files stored in the machine appears 17 FEB 2105 18 48 Locked amp Sample Print Job List Select fies Conpet it Licked Fant dob Lt i Jb Liet The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer e Qty The number of remaining sets Note O Depending on the security set tings certain print jobs may not be displayed G Select the file you want to print by pressing it Note O Press 4Prev or WNext to scroll through the list O Only one file can be selected at a time 7 Press Print to change the number of sets to be printed 8 Enter the new number of sets us ing the number keys Ara you sure you want to printthe following Userin 6001 Fik Nane 001 doc Tre set quartity can be cage 1 989 oe 4 te E If you do not want to change the set quantity proceed to step f Note g Y
140. seeteaeseaeseeeeeeee 10 Login Using a Printer Driver 0 0 0 cscs eseeeseeceeseneeseeeeeeseecaeesanenseesaeneeseneeeaees 10 Connecting the Machine c ccseeeseeseeeeeeeeseeeeeseeesnseesaseeeeseeeeaseasaseesaeeeaneseeenes 11 PRREQUIFEMONIS Hii EASE a E EEE E E TTE 11 Connecting the machine to the host using a USB cable eee eects 11 Connecting the Machine to the host using the parallel cable IEEE 1394 SCSI print cable 12 Connecting to the Ethernet Interface 00 0 2 eee ee cece cree terete eeeeteeees wi l8 Setting Paper on the Bypass Tray cccsessesscesseeesseeesseeesseeeenseenees wl Setting custom size PAPEK eee eeeseceeeeeneeeeeeeeeeeeeteaeeeteeeeeeaeeeeeeeeeaeeteaes i 16 Setting thick paper or OHP transparencies ccccecceeeeeeeseeeeeeneeeeneeeeeeeesseeeseeeseaas 17 2 Preparing the Machine Quick Install ccccesscceceivesceesce cnet anaccceecueegeee cet cecey etaevactvacctatencersceesncheceencueevetsadedeacuctess 19 Confirming the Connection Method ccscssseesseesseeessenesseeeesseensseeenseensneneees 21 Network Connection vice eis sentient canis Waa tain aan 21 Local Connection siiri iiir ieii engeti itea dannii eri lt 24 Using the SmartDeviceMonitor for Client POrt ssssssnssnunsnunrennnnnnennnnnn a 2D Installing SmartDeviceMonitor for Client sessesseseesrererrerrsrrerrsrrerrerrere 2d Installing the PCL or RPCS Printer Driver TCP IP 126 Installing the PCL or RPCS P
141. select several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box 8 Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port o Click Port and then click Add 10 Click SmartDeviceMonitor and then click New Port Click NetBEUI and then click Search A list of printers using NetBEUI appears Using the SmartDeviceMonitor for Client Port P Select the printer you want to use and then click OK Only printers that respond to a broadcast from the computer appear To use a machine not listed here click Specify Address and then enter the NetBEUI address The NetBEUI address can be checked with the configuration page For information about printing a configuration page see p 113 Printing the configuration page The NetBEUI address appears in the format of RNPxxxx xxx on the configuration page Enter the machine s network path in the format of Computer name Share name Use V instead of at the beginning 13 Check that the port of the selected printer is displayed in Port 14 Set a user code if necessary This allows a SmartDeviceMonitor for Admin user to display and check sta tistics about the number of sheets which each user prints For de
142. sories tab If options in the Change Accessories tab are disabled bidirectional connection is enabled In this case no change is necessary for option settings Note O If you are using the RPCS printer driver click the Change Accessories tab O If you are using the PS printer driver click the Device Settings tab B Select options installed from the Option area and then make the necessary settings G Select the total amount of the memory in Total Memory when the optional SDRAM module is added 7 Under Paper source tray settings click and highlight the tray to be used and then select the appropriate size position and type for the tray Select the Tray locking check box to exclude the tray from the targets of automatic tray selection B Click OK to close the printer properties dialog box Click the Defaults tab and then click Change Accessories to display the option selection Click OK to close the printer properties dialog box Click the Defaults tab and then click Change Accessories to display the option selection Installing Font Manager 2000 Installing Font Manager 2000 k4 Limitation O Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 install ing applications by Auto Run requires administrator permission To install a printer driver by Auto Run log on using an account that has administrator permission 1 Quit all applications currently running 2 Insert the CD
143. t a printer driver you want to use in the Select Program dialog box You can select several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box B Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port o Click Port and then click Add 10 Click Standard TCP IP and then click New Port Configure the Standard TCP IP port settings and then see Windows Help if Standard TCP IP Port does not appear 11 Click Next in the Add Standard TCP IP Printer Port Wizard dialog box Using the Standard TCP IP Port 12 Enter the printer name or IP address in the Printer Name or IP Address box The Port Name text box automatically obtains a port name Change this name if necessary When screen for Device selection appears select RICOH NetworkPrinter Driver C Model 13 Click Finish in the Add Standard TCP IP Printer Port Wizard dialog box The installation start dialog box reappears 14 Check that the port of the selected printer is displayed in Port 15 Configure the default printer as necessary 16 Click Finish The printer driver installation starts 17 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the
144. t of memory SDRAM installed on the printer e Firmware Version e Printer Displays the version number of the printer firmware e System Displays the version number of the system firmware e Engine Displays the version number of the printer engine e LCDC Displays the version number of the panel display e NIB Displays the version number of the Network interface Controller Option This item s appears when the controller option s is installed e HDD Font Macro Download Displays the capacity of the hard disk drive e Printer Language Displays the version number of the printer driver language e Options Displays optional trays in stalled e Consumption Status Displays the amount of toner re maining Paper Input Displays settings made under the Paper Input menu Maintenance Displays settings made under the Maintenance menu System Displays settings made under the System menu Reference p 115 System PCL Menu Displays settings made under PCL Menu 2 Reference p 119 PCL Menu PS Menu Displays settings made under PS Menu 2 Reference p 120 PS Menu PDF Menu Displays settings made under PDF Menu 2 Reference p 121 PDF Menu Host Interface Displays settings made under the Host Interface menu When DHCP is active on the net work the actual IP address subnet mask and gateway address appear in par
145. tails see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered Neither alphabetic characters nor symbols are available 15 Select the Default Printer check box to configure the printer as default 16 Click Finish The printer driver installation starts 17 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Note O The protocol is set to inactive as default Enable it using Web Image Mon itor or Telnet O To stop installation of the selected software click Cancel before installa tion is complete 2 Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 57 If a Message Appears during Installation 29 30 Preparing the Machine Installing the PCL or RPCS Printer Driver IPP kimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission For this log on as an Administrators or Power Users group member 1 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings
146. ter settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 4 On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 73 74 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making printer default settings the printer properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by defa
147. th their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 and higher to use this function 1 Configure the locked print in the printer driver s properties 2 Reference For details about configuring the printer drivers see the cor responding Help files B start printing from the applica tion s Print dialog box The locked print job is sent to the machine 3 On the machine s control panel press the Printer key to display the Printer screen C Press Locked amp Sample Print Job List Pele Lists amp Emer Log Ta Cale A list of the print files stored in the machine appears Locked Print B Press Locked Print Job List A list of the locked print files stored in the machine appears 17 FEB 2105 18 48 Locked amp Sample Print Job List The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer Note O Depending on the security set tings certain print jobs may not be displayed G Select the file you want to print by pressing it Note O Press 4Prev or VNext to scroll through the list O Only one file can be selected at a time 7 Press Print The password screen appears B Enter the passw
148. the printer properties dialog box RPCS Select Speed for Print priority on the Print Quality tab in the printer driver s dialog box Note O To enable Change User Settings select the User Setting check box Select Fast for Document type list on the Print Quality tab in the printer properties dialog box See the printer driver Help 147 Appendix Problem Causes and Solutions It takes a long time to complete a print job The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Simply wait until printing resumes If Warming Up appears on the display panel the machine is warming up Wait for a while It takes too much time to resume printing The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Simply wait until printing resumes The machine was in Energy Saver Mode To resume from Energy Saver Mode it has to warm up and this takes time See General Settings Guide Paper is not fed from the selected tray When you are using a Windows operating system printer driver settings override those set using the display panel Set the desired input tray using the printer driver See the printer driver Help Solid lines are printed as broken lines Make the following settings with the printer driver e
149. ts options Component Specifications Resolution 1800 x 600 dpi equivalent 1200 x 1200 dpi PCL6 RPCS and PostScript3 only 600 x 600 dpi 300 x 300 dpi PCL5c B amp W only Printing speed Type 1 e Full Colour 24 ppm e B amp W 28 ppm Type 2 e Full Colour 28 ppm e B amp W 35 ppm Type 3 e Full Colour 35 ppm e B amp W 45 ppm A4D 81 2 x 11 D plain paper Note O Printing speeds depend on the machine Check which type of machine you have See General Settings Guide Interface Standard e Ethernet interface 1OOBASE TX 10BASE T e USB 2 0 interface Option e IEEE 1284 parallel interface Note O Use astandard 36 pin printer cable not longer than 3 meters 10 feet e TIEFE 1394 interface e TIEFE 802 11b wireless LAN interface e Bluetooth interface Network protocol TCP IP IPX SPX NetBEUI AppleTalk Printer language Standard PCL 6 5c RPCS Option PostScript 3 PDF Fonts PCL 6 5c Agfa Monotype 35 Intellifonts 10 TrueType fonts and 1 Bitmap font PostScript 3 136 fonts Type 2 24 Type 14 112 Memory 1024 MB Specifications Component Specifications Hard disk Storage capacity 80 GB Operating systems sup Windows 95 98 Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4 0 Mac OS 8 6 to 9 2 Mac OS X Network cable 100BASE TX 10BASE T shielded twisted pair STP Category
150. tting custom size paper Press the User Tools Counter key on the control panel o a ij ss O Feang r Screen i Contrast Peene m De A AEU035S Press System Settings 15 16 Getting Started Press the Tray Paper Settings tab FEB 70 System Settings Sert one ote loving casting Coesternn ter rai f Trap Paper Sie Tray eat Detect 2 ECT O Press VNext to scroll through the list Press Printer Bypass Paper Size O Select the paper size F Note O Press 4Previous or WNext to scroll through the list O When printing onto thick pa per or OHP transparencies select paper type For details see p 17 Setting thick paper or OHP transparencies Press OK Press the User Tools Counter key Setting custom size paper Note O Custom sizes can also be set using the printer driver The following procedures are not necessary when setting custom sizes using the printer driver O Custom size settings set using the printer driver have priority over those set using the machine s dis play panel O When the printer driver is not used make settings using the dis play panel 2 Reference For printer driver settings see the printer driver Help F Press the User Tools Counter key on the control panel B Press System Settings 3 Press the Tray
151. ttings for all applications Reference For details see Printer Driver Help Making printer settings from an application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 4 On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 75 76 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making printer default settings the printer properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad
152. uct name of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product name of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition e The product name of Windows NT 4 0 are as follows Microsoft Windows NT Workstation 4 0 Microsoft Windows NT Server 4 0 Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer TABLE OF CONTENTS Manuals for This Machine cccssesseeeseseeesseeenseeseseeeeseeeseseeeeseeeeseeeeasesaneenenene 1 How to Read This Manual cccsseesseeesseeesseeeesseesseeesseeeesseeesseeesneersaseeeseseeeneeees 3 1 Getting Started Control ns a Pa E E E A Display Panel User Authentication User Code Authentication Using the Control Panel c cccceeeeeeeteeeeteeeeeeeeteees 9 User Code Authentication Using a Printer Driver 0 cccceecceeeeeeeeeeeeeeeneeeeeeeeteeeees 9 Login Using the Control Panel Logoff Using the Control Panel eee eee cee serene teas tee seaeeeae
153. ult O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications O Do not make a setting for Form to Tray Assignment 2 Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making printer default settings Printing Preferences kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default se
154. ult interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers Using as the Windows Network Printer 7 Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box 8 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port o Click Port and then click Add 10 Click Network Printer and then click OK 11 Double click the computer name you want to use as a print server in the Browse for Printer window P Select the printer you want to use and then click OK 13 Check that the port of the selected printer is displayed in Port 14 Configure the user code as necessary For an RPCS printer driver a user code can be set after the printer driver in stallation For information about user code see the printer driver Help 15 Select the Default Printer check box to configure the printer as default WG click Finish The printer driver installation starts 17 Click Finish in the installat
155. ve Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM B Specify the location where the source files of the printer driver is stored and then click Next gt If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN9X_ME Language DISK1 e PCL5c D DRIVERS PCL5C WIN9X_ME Language DISK1 e PCL6 D DRIVERS PCL6 WIN9X_ME Language DISK1 e PostScript 3 D DRIVERS PS3 WIN9X_ME Language DISK1 MG check the location and then click Next Add Printer Wizard starts 17 Click Finish Installation is complete If installation is successful the icon of the printer connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers connected O It is not necessary to reinstall USB Printing Support when connecting a dif ferent machine via USB interface when USB Printing Support is installed O After installing USB Printing Support if the printer driver is not installed follow the plug and play instructions of the printer Installing the Printer Driver Using USB Windows 2000 USB Fimportant O Installing a printer driver requires Administrators permission Log on using an account that has Administr
156. with Windows 95 98 Me Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 1 On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing Reference For details see Printer Driver Help 71 72 Setting Up the Printer Driver Windows 2000 Accessing the Printer Properties Making printer default settings the printer properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dia
157. x A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver install use Add Printer See p 57 If a Message Appears during Installation 27 28 Preparing the Machine Installing the PCL or RPCS Printer Driver NetBEUI kimportant O To install this printer driver under Windows 2000 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Ad ministrators or Power Users group member O Windows XP and Windows Server 2003 do not support NetBEUI O You cannot print using printers beyond routers 1 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory B Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers B The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next G Select the printer driver you want to use in the Select Program dialog box You can
158. y a location and then click Next gt Installing the Printer Driver Using IEEE 1394 SCSI print B Insert the CD ROM into the CD ROM drive F Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left SHIFT key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM G Click Browse 7 Select the printer driver you want to use If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL5c D DRIVERS PCL5C WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 B Click Open g Click OK D Follow the instructions When installation is complete the printer connected to 1394_00n appears in the Printers window n shows the number of printers connected Note O If the printer driver has already been installed the printer icon is added to the Printers window In this case printer driver installation is not necessary O If printing does not work properly after the installation delete the port and re install the printer driver For details see p 142 The Machine Does Not Print O If you do not want to install the printer when Found New Hardware Wiz ard starts under an operating system that supports SCSI print d
159. y blank characters Note O Default On O The printer does not identify pages with white coloured im ages as blank lt gt B amp W Page Detect Set this to enable B amp W Page De tect e On e Off Note O Default On Printer Language You can specify the printer lan guage e Auto e PCL PS e PDF Note O Default Auto O This menu appears only when the PostScript 3 unit optional is installed Printer Features Parameters Sub Paper Size You can enable the Auto Substitute Paper Size A4 lt 4LT feature e Auto e Off Note O Default Off Page Size You can select the default paper size e 11x17 e 8 x 14 e 81 2x11 e 51 2x 81 2 e 7 4x10 2 e 8x13 e 8 ox 13 e 81 4x13 e A3 e B4JIS e A4 e B5JIS e A5 e A6 e 8K e 16K e 41 3x 91 5 e 37 gx7 2 e C5 Env e C6 Env e DL Env e Custom Size Note O Default e Metric version A4 e Inch version 8 gt x 11 Letterhead Setting You can rotate original images when printing When printing original images are always rotated by 180 degrees Therefore output might not be as expected when printing onto let terhead or preprinted paper re quiring orientation Using this function you can specify image ro tation e Off e Auto Detect e On Always Note O Default Off O When set to Off original images are rotated by 180 degrees O When set to Auto Detect the machine detects a lette
160. y vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 1 On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing Reference For details see Printer Driver Help 67 68 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making printer default settings the printer properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties d

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