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Ricoh 3030 Printer User Manual

1. AJO009S Press System Settings Press the Tray Paper Settings tab Press VNext to scroll through the list Press Printer Bypass Paper Size O Select the paper size Note O Press 4Previous or VNext to scroll through the list O When loading thick paper or OHP transparencies select paper size and paper type For details see p 16 Setting Thick Paper or OHP Trans parencies Press OK Press the User Tools Counter key Setting Custom Size Paper Note O The following procedures are not required if you select Driver Com mand from Bypass Tray Setting Pri ority in System of Printer Features see p 128 System In that case set the paper size using the printer driver O If you select Machine Settings from Bypass Tray Setting Priority in Sys tem of Printer Features see p 128 System the settings made using the control panel have priority over the printer driver settings O If the printer driver is not used se lect Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 Sys tem Set the paper size using the control panel ye Reference For printer driver settings see the printer driver Help 4 Press the User Tools Counter key on the control panel 2 Press System Settings 3 Press the Tray Paper Settin
2. e System Displays the version number of the system firmware e Engine Displays the version number of the printer engine e LCDC Displays the version number of the panel display e NIB Displays the version number of the Network interface e Device Connection This item s appears when the device option s is installed e HDD Font Macro Download Displays the capacity of the hard disk drive e Printer Language Displays the version number of the printer driver language e Connection Equipment Displays the installed optional equipments Paper Input Displays settings made under Tray Paper Settings menu Displays settings made under the System menu Reference For details see p 128 System PCL Menu Displays settings made under PCL Menu 2 Reference For details see p 132 PCL Menu PS Menu Displays settings made under PS Menu 2 Reference For details see p 134 PS Menu PDF Menu Displays settings made under PDF Menu 2 Reference For details see p 134 PDF Menu Host Interface Displays settings made under the Host Interface menu When DHCP is active on the net work the actual IP address subnet mask and gateway address appear in parentheses on the configura tion page Reference For details see p 132 Host In terface Interface Information Displays the interface information 128 Printer Features Maintenanc
3. 4 Click OK to start printing Note O The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only 8 O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application 2 Reference For details see Printer Driver Help Windows 2000 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrator and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then cl
4. Causes and Solutions It takes a long time to complete a print job The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Simply wait until printing re sumes If Warming Up appears on the display panel the machine is warming up Wait for a while It takes too much time to resume printing The data is so large or complex that it takes time to process If the Data In indicator is blinking data is being processed Simply wait until printing re sumes The machine was in the Energy Saver mode To resume from the Energy Saver mode it has to warm up and this takes time See General Settings Guide Paper is not fed from the selected tray When you are using a Windows operating system printer driver settings override those set using the display panel Set the desired input tray using the printer driver See the printer driver Help Solid lines are printed as broken lines Make the following settings with the printer driver e Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver See the printer driver Help Optional compo nents connected to the machine are not recognized when using Win dows 95 98 Me Windows 2000 XP Win dows Server 2003 and Windows NT 4 0 You have to configure the opt
5. Ethernet board has a prob lem An error has occurred in the Ethernet board Turn off the main power switch and back on again If the message appears again contact your sales or service representative HDD has a problem Turn off the main power switch and back on again If the message appears again contact your sales or service representative An error has occurred in the hard disk drive 149 150 Appendix Messages Second messages Causes Solutions IEEE 802 11b Wireless LAN has a problem IEEE 802 11b interface unit was not inserted when the ma chine was turned on or it was pulled out after the machine turned on The settings are not updated although the unit is detected or errors are found while ac cessing the unit Turn off the machine and check the IEEE 802 11b inter face unit is inserted correctly Then turn the machine on again If the message appears again call your service center Paper in staple tray Open Finisher Cover and remove paper There is paper remaining in side the finisher Open the cover of the finisher and remove the paper Parallel I F board has a prob lem An error has occurred in the parallel interface board Contact your sales or service representative Printer font error An error has occurred in the font settings Check the font settings Memory Overflow Maximum capacity of PCL or
6. If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN9X_ME Language DISK1 e PCL 5e D DRIVERS PCL5E WIN9X_ME Language DISK1 e PCL6 D DRIVERS PCL6 WIN9X_ME Language DISK1 e PostScript 3 D DRIVERS PS3 WIN9X_ME Language DISK1 16 Check the location and then click Next gt Add Printer Wizard starts Installing the Printer Driver Using USB click Finish Installation is complete If installation is successful the icon of the printer connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers con nected O It is not necessary to reinstall USB Printing Support when connecting a dif ferent machine via USB interface when USB Printing Support is installed O After installing USB Printing Support if the printer driver is not installed follow the plug and play instructions of the printer Windows 2000 USB amp important O Installing a printer driver requires Administrator permission Log on using an account that has Administrator permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window If
7. Printer Scanner Unit Type 3030 Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver Other Print Operations Printer Features Using the Document Server The Functions and Settings of the Machine OOO OISIoois gt 5 5 D J 2 x Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in the General Settings Guide before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licens es The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copyin
8. Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer When connecting the machine using USB 2 0 the first page of a print job that contains a large volume of data is printed but the remaining pages are not Check that USB Printing Support is installed on your computer P Reference See p 39 Installing the Printer Driver Using USB Note O If the problem cannot be solved contact your sales or service representative System Settings Parallel Connection System Settings Parallel Connection Parallel Timing Bidirectional Communication Specifies the timing for the parallel Specifies for instance how a print interface Normally you do not er connected to the parallel inter need to change this setting face responds to a status request If e ACK Inside you experience problems using an f other manufacturer s printer set e ACK Outside this to Off P e STB Down cece Limitation P Note O If set to Off asynchronous com O Default ACK Outside munication will not work 5 wy Parallel Communication Speed e On Specifies the communication e Off speed of the parallel interface If the speed is too high data may not Note be transferred smoothly If this O Default Off happens change the setting to O Signal Control gt Aaa Specifies how to handle any err
9. The Browse for Folder dialog box appears 7 Insert the CD ROM into the CD ROM drive Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 39 40 Preparing the Machine 8 Specify the location where USB Printing Support is located and then click Next gt If the CD ROM drive is D the source files of USB Printing Support are stored in the following location D DRIVERS USBPRINT WIN98ME g Check the location and then click Next gt USB Printing Support is installed O Click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window WD click Next gt P Click Search for the best driver for your device Recommended and then click Next gt select the Specify a location check box and then click Browse The Browse for Folder dialog box appears 14 Insert the CD ROM into the CD ROM drive Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 15 Specify the location where the source files of the printer driver are stored and then click Next gt
10. 98 Me Accessing the Printer Properties There are two methods to open the printer properties dialog box Making Printer Default Settings To make the printer default settings open the printer properties dialog box from the Printers window kimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E on the File menu click Properties 4 Make the necessary settings and then click OK Note O With some applications the printer driver settings are not used and the application s own default settings are applied 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 95 98 Me E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Properties The printer properties dialog box appears 3 Make the necessary settings and then click OK 6 Setting Up the Printer Driver
11. O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making Printer Default Settings Default kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Document Defaults The Default dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To m
12. PostScript 3 list display has been exceeded Reduce the value of Resolu tion in the printer driver Al ternatively select Frame Priority from Memory Usage in System see p 128 System If this message continues to appear after taking these steps decrease the number of files sent to the machine WToner is almost empty The toner has almost run out Replace the toner cartridge with a new one USB has a problem An error has occurred in the USB interface Turn off the main power switch and back on again If the message appears again contact your sales or service representative Troubleshooting The Machine Does Not Print Possible Cause Solutions Is the power on Check the cable is securely plugged into the power outlet and the machine Turn on the main power switch Is the machine online If not press F Online on the display panel Does the printer function status indicator stay red If so check the error message on the display panel and take re quired action Is there a warning status or error message on the dis play panel If so check the error message or warning status on the display panel and take the required action Does the Updating the destination list Please wait Specified destina tion s or sender s name has been cleared message appear The destination list is being updated from the network using
13. Printer key to display the printer screen 5 Press Print Jobs rrgeraysas Tu D2 f5 g w omne a Fine Et cre eee 1 A list of print files stored in the ma chine appears O Press Stored Print Job List Print Jobs okt es MT eo oaertie re tane CECT sett Pe tea fet UD IAL is jefe imate a ia ear a Le are men Foe A list of Stored Print files stored in the machine appears The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer e File name The name of files stored in the machine 7 Select the file you want to print by pressing it Note O To select all print jobs press Se lect All Jobs O If you set the password in step B enter the password to print O Press 4Prev or VNext to scroll through the list O To clear a selection press the highlighted print job again To clear all selections press Clear All O To view details about a selected print file press Details E Press Print The confirmation screen appears Note g If you set a password in the printer driver a password con firmation screen appears Enter the password O If multiple files are selected and some of these require a pass word the machine prints files that c
14. Seem A me tet Us BHT jets fail tet Ue atl The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer Note O If Locked Print is selected file names are displayed as on the screen to prevent unau thorized viewing O Depending on the security set tings certain print jobs may not be displayed g Select the file you want to print by pressing it Note O To select all print jobs press Se lect All Jobs O Press 4Prev or VNext to scroll through the list O To cancel a selection press the highlighted print job again To clear all selections press Clear All O To view details about a selected print file press Details U Press Print The password screen appears Oo Enter he password with the Number keys then press OK Ce Tarea K B Enter the password using the number keys and then press OK The print confirmation screen ap pears Note O A confirmation screen will ap pear if the password is not en tered correctly Press OK to enter the password again O When multiple print files are se lected the machine prints only files that correspond to the en tered password The number of files is displayed on the confir mation screen Loc
15. Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box 9 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port 10 Click Port and then click Add 11 Click Network Printer and then click OK P Double click the computer name you want to use as a print server in the Browse for Printer window E Select the printer you want to use and then click OK 14 Check that the port of the selected printer is displayed in Port 15 Configure the user code as necessary For an RPCS printer driver a user code can be set after the printer driver in stallation For information about user code see the printer driver Help 16 Select the Default Printer check box to configure the printer as default 17 Click Continue The printer driver installation starts E Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 55 Tf a Message Appears during Installat
16. Windows Server 2003 IP over 1394 Windows Me XP Windows Server 2003 Protocol SBP 2 SCSI print TCP IP IP over 1394 Interface connector IEEE 1394 6 pin x 2 Required cable 1394 interface cable 6 pin x 4 pin 6 pin x 6 pin amp important O You cannot plug devices together to create loops O Do not use cable that is more than 4 5 meters in length Data transfer speed Maximum 400 Mbps Connectable number of devices on a bus Maximum 63 Allowed cable hops on a bus Maximum 16 Power supply Non external power supply Cable Power repeated IEEE 1394a 2000 compliant 163 164 Appendix IEEE 1284 Interface Board Type A Transmission spec IEEE 1284 Required cableed Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802 11b Interface Unit Type H Transmission spec Based on IEEE 802 11b wireless LAN Protocol TCP IP IPX SPX AppleTalk Note O SmartDeviceMonitor and Web Image Monitor are supported Data transfer speed Auto select from below speed 1 Mbps 2 Mbps 5 5 Mbps 11 Mbps Frequency range e Metric version 2412 2472 MHz 1 13 channels e Inch version 2412 2462 MHz 1 11 channels Transmittable distance 1 Mbps 400 m 2 Mbps 270 m 5 5 Mbps 200 m 11 Mbps 140 m 1 These Byes are a guideline for outdoor use In general the transmittable dis tance indoors is 10
17. and print it from the computer or the machine s control panel later Limitation O A Hold Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum num ber varies depending on the vol ume of data in files e the file contains over 1 000 pages sent or stored files in the machine contain over 9 000 pages in total Y Note O If a Hold Print file has not been stored properly check the error log on the control panel see p 105 Checking the Error Log O Even after you turn off the ma chine stored documents in the ma chine remain However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected before sending a print job By de fault Hold Print jobs are automat ically collated by the printer driver If a collate option is select ed from the application s Print dia log box more prints than intended may be produced Printing a Hold Print File The following procedure describes how to print a Hold Print file with the RPCS printer driver For information about how to print a Hold Print file with the PostScript 3 printer driver see Postscript 3 supplement included as a PDF file in the supplied CD ROM 4 Limitation O Applications with their own driv ers
18. ccsecsseessenesseeeesseesseesseeesneeeeaseeeaseesneeeeaseesneeeesneeesasneenene Installing the PCL or RPCS Printer Driver Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver Using as a NetWare Print Server Remote Printer Form Foggia acct rieien ae aa e e i e A decotecaeyantsdeediceebenedeed dk Banner Page iii cc cccscces reeset ateeesstees Printing after Resetting the Printer Installing the Printer Driver Using USB cccssesseesseeenseeeenseeseeeenseenenseenes Windows 98 SE Me USB ececeeeeceeeeceeeeeeeeeeeeeeeaeeeeaeeeeeaeeseaeeseeeeeeaeeeeeeeeee Windows 2000 USB ra aa e aa cect egcectcctusaptnsssbisceaed Ge ePuaetdndesdhecapessssGrubes Windows XP Windows Server 2003 USB cece eee eee cee eee teaeeeeeteaeeee Troubleshooting for Using USB eee cece ecee eee eters eeeeeaeeeeeeeaeeeeeeeneeteeeeeeeaes Printing with Parallel COMNCCtION ccceseeeesseeeeseeeeseeeeneeeenseeeneeeeeneeeensennesees Installing the PCL or RPCS Printer Driver 0 e esses eects eeseeteeeeeeeees Installing the Printer Driver Using IEEE 1394 SCSI print WIndOws 2000 35 sniecc basa ctzieh SA EE Windows XP Windows Server 2008 cccccccccccccccesssessssseeeeeeeeeceecesesessesssseeeeeeeees Printing with Bluetooth Connection cccssesseeeesseeseeeesseeeesseesseeeenneeeenseeneees Supported Profiles ec eerste Printing with Bluetooth Connection If a Messa
19. or Windows NT 4 0 with Adobe PageMaker you need to copy PPD files to the PageMaker folder PPD files have the ppd extension in the folder DRIVERS PS WIN9X_ME Lan guage DISK1 on the CD ROM The WIN9X_ME folder inside the PS folder is for Windows 95 98 Me Use the folder at this level that is appropriate for the operating system you are currently using The third folder Language may be substituted by an appropriate language name Copy the ppd file to the PageMaker folder For PageMaker 6 0 default installation The directory is C PM6 RSRC PPD4 e For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection e For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection Note O If the driver is not set correctly after copying the ppd file printing may not be performed properly O When using PageMaker the optional features that can be selected by the printer driver will not be active The following procedure describes how to activate the optional printer features On the File menu click Print The Print Document dialog box appears Make the necessary settings in the Features box E 3 Setting Up the Printer Driver PCL Accessing the Printer Properties Windows 95
20. set the password using this menu from the Control Panel Note O Default Not Set PDF Group Password Set the group password already specified with DeskTopBinder Lite e Current Password e New Password e Confirm New Password A password can be set using on the Web Image Monitor but in this case the password information is sent through the network If security is a priority set the password using this menu from the Control Panel Note O Default Not Set Resolution You can set the print resolution in dots per inch e 300 dpi e 600 dpi Note O Default 600 dpii nn 6 Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine s hard disk allowing you to edit and print as and when you want Limitation O Applications with their own drivers such as PageMaker do not support this function Reference For more information about Document Server functions see General Settings Guide For information about how to access Document Server from a client see the printer driver Help Note O When you use the Document Server the following functions can be selected using the machine s control panel e Copies e Collate e Duplex Staple e Paper selection Paper source tray paper type paper output tray e Functions related to paper selection Cover sheet Slip sheet O The above items are dimmed so you cannot set them from t
21. such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function Reference For details about setting printer drivers see Printer Driver Help You can also print or delete a Hold Print file from Web Image Moni tor For details see Web Image Monitor Help Note O The following procedure describes when you select Complete List from Initial Print Job List see p 82 Selecting the Initial Print Job List 1 Configure Hold Print in the print er driver s properties 2 Reference For details about configuring the printer drivers see the rele vant Help files 2 Click Details and then enter a User ID in the User ID box Hold Print 3 Start printing from the applica tion s Print dialog box The Hold Print job is sent to the machine and stored 4 On the machine s control panel press the Printer key to display the printer screen 5 Press Print Jobs mrpetaysas 1w D 25 ofu pju of e 1117 A PAS foonse w omne Dede Lists amp Emer Log Fine COEN NE A list of print files stored in the ma chine appears O Press Hold Print Job List A list of print files stored in the machine appears Print Jobs okt es Me tse oaertiwe rene CRE CE eet eae Bokinnis e ea lin kee UTR B a a AeA z f
22. 1284 compli ant 36 pin parallel cable and a parallel port on the host computer Make sure you purchase the appropriate cable for the machine and your computer Note O Do not use a parallel cable that is longer than 3 meters 10 feet O Rating voltage of the interface con nector Max DC 5V Follow the procedure to connect the machine to the host computer using a parallel cable or IEEE 1394 interface cable amp important O Before connecting the machine and a computer using an interface ca ble make sure the machine is not operating and then turn off the main power switches of the ma chine and computer O Be sure to use a specified interface cable Other cables may cause ra dio interference g Turn off the main power switches of the machine and computer kimportant O Before turning off the main power switch see Turning Off the Power General Settings Guide 2 Plug the cable into the connector on the machine s interface Parallel Connection AJO004S IEEE 1394 SCSI print Connection AJO005S 3 Plug the other end of the cable into the connector on the comput er s interface 4 Turn on the machine s main pow er switch Getting Started 8 Turn on the computer Note O When using Windows 95 98 Me 2000 XP and Windows Server 2003 a printer driver in stallation screen might appear w
23. 2 User ID 7 Print All Jobs Displays user IDs who sent files to the machine 3 4Prev VNext If the list of files does not fit on the screen scroll down to view the list 4 Exit Returns to the Printer screen 5 Complete List Displays all print jobs Prints all documents of the desired ID If a user sends a different type of print jobs in the same ID you can select which type of a print job to print Using the Print Job List P Reference For details about printing from the List Per User ID screen see p 98 Print ing from List Per User ID Note O The display is not updated if a new file is stored while the list of stored files is displayed To update the display press Exit to return to the Printer screen and then press Print Jobs again O To store files in the machine you can use the Document Server as well as Sample Print Locked Print Hold Print or Stored Print See p 135 Using the Document Server O Select the required ID before pressing Job List Per User ID 6 or Print All Jobs 7 O If a large number of print jobs are stored in the machine processing may slow down temporarily depending on which functions are used O If you press Per User ID in the Complete List screen the screen switches to the List Per User ID screen where Back appears at the bottom right Press Back to switch to the Complete List screen 85 86 Other Print Operations Sampl
24. B Press Print All Jobs If the selected user ID has multiple types of print jobs the selection screen of the print job type appears 4 Select the desired print job type and then press Yes To print all ob fer the selected usar ID solocttho koy then press OK A confirmation screen appears Note O The confirmation screen does not appear if the selected ID has only one type of print jobs Pro ceed to step B O You cannot select a print job that is not stored under the se lected user ID O If you select Sample Print in cluding multiple files without setting a quantity 1 page less than the minimum number of all settings is applied O If you select Stored Print the number you set on the confir mation screen is applied to all files of the selected print job type If you do not set a quanti ty the minimum number is ap plied to all files O If you select Locked Print enter the correct password If there are multiple passwords the ma chine prints only files that corre spond to the entered password O If you select Stored Print files and some of these require a password the machine prints files that correspond to the en tered password and files that do not require a password If a password is not entered files that do not require a password are printed 5 Press Yes The selected files are printed Note O Press No to cancel printing kim
25. Check the machine port settings are correct For parallel port connection port LPT1 or LPT2 should be set e Windows 95 98 Me Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Details tab In the Print to the following port list confirm the correct port is selected e Windows 2000 Windows NT 4 0 Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Ports tab Inthe Print to the following port s list confirm the correct port is selected e Windows XP Click the Start button and then click Printers and Fax es Click the icon of the machine On the File menu click Properties Click the Ports tab Inthe Print to the following port s list confirm the correct port is selected e Windows Server 2003 Click the Start button point to Settings and then click Printers Click the icon of the machine On the File menu click Properties Click the Ports tab In the Print to the following port s list confirm the correct port is selected Network connection Contact your network administrator 153 154 Appendix Other Printing Problems Problem Causes and Solutions The print on the entire page is fad ed
26. If signal quality is poor move the machine to a location where radio waves can pass or remove objects that might cause interference Note O You can check signal status only when using wireless LAN in the infrastructure mode When using wireless LAN is the SSID correctly set Check using the machine s display panel that the SSID is correctly set See Interface Settings IEEE 802 11b Option General Settings Guide 151 152 Appendix Possible Cause Solutions When using wireless LAN is the access point correctly set Check access point settings when in the infrastructure mode De pending on the access point client access may be limited by MAC address Also check there are no problems in transmission between access point and wired clients and between access point and wireless cli ents When using wireless LAN is the LED on the wireless LAN card lit or blinking Confirm the orange LED is lit and the green LED is lit or blinks during transmission Is the wireless LAN being used in the ad hoc mode Turn the main power off and back on See Turning On the Pow er General Settings Guide Otherwise configure Network in Interface Settings in System Set tings See Setting Up the Machine on a Network Network Guide Did you change the option settings on the machine When using the RPCS printer driver on Windows 2000 Windows XP or Windo
27. OK As the Bluetooth password enter the last four digits of the machine s serial number You can find the serial number on the label attached to the back of the machine For example if the serial number is 00A0 001234 the Bluetooth password is 1234 4 The print job is sent Note O The Bluetooth password differs for each machine and cannot be changed If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates that the printer driver cannot be installed us ing Auto Run Install the printer driver using Add Printer or gt Install Printer For Windows 95 98 Me Windows 2000 and Windows NT 4 0 1 On the Start menu point to Settings and then click Printers B Double click the Add Printer icon 3 Follow the instructions in Add Printer Wizard Note O If the printer driver is on a CD ROM the location of the RPCS printer driver is either DRIVERS RPCS WIN9X_ME DRIVERS RPCS WIN2K_XP or DRIVERS RPCS NT4 If the installer starts click Cancel to quit For Windows XP Professional and Windows Server 2003 1 On the Start menu click Printers and Faxes P click Add a printer 3 Follow the instructions in Add Printer Wizard Note O If the printer driver is on a CD ROM the location of the RPCS printer driver is DRIVERS RPCS WIN2K_XP If the installer starts click Cancel to quit For Windows XP Home Editions 1 On the
28. Press the User Tools Counter key on the control panel 2 Press System Settings 3 Press the Tray Paper Settings tab 4 Press V Next to scroll through the list 5 Press Paper Type Bypass Tray System Settings s o Depay G select OHP or Thick Paper 7 Press OK The paper type selected is dis played 8 Press the User Tools Counter key Note O The settings made will remain valid until they are reset again After printing on OHP trans parencies or thick paper make sure to clear settings for the next user EE 2 Preparing the Machine Quick Install Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 users can easily install this software using the CD ROM provided Using Quick Install the PCL printer driver and or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment and TCP IP port will be set kimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrator O If you connect using USB refer to p 39 Installing the Printer Driver Using USB and install the printer driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not
29. Settings The Port Settings dialog box appears Windows 2000 Windows NT 4 0 1 Open Printers window from Start menu 2 In the Printers window click the icon of the printer you want to use On the File menu click Properties 3 On the Ports tab click Configure Port The Port Settings dialog box appears Using the SmartDeviceMonitor for Client Port Windows XP Windows Server 2003 1 Open the Printers and Faxes window from the Start menu The Printers and Faxes window appears 2 Click the icon of the machine you want to use On the File menu click Properties The printer properties appear E click the Ports tab and then click Configure Port The Port Configuration dialog box appears e For TCP IP timeout setting can be configured Note O If no settings on the Recovery Parallel Printing tab are available follow the procedure below Click Cancel to close the Port Configuration dialog box Start SmartDeviceMonitor for Client and then right click the Smart DeviceMonitor for Client icon on the taskbar Click Extended Features Settings and then select the Set Recovery Par allel Printing for each port check box Click OK to close the Extended Features Settings dialog box e User proxy and timeout settings can be configured for IPP 2 Reference For information about these settings see Using SmartDeviceMonitor for Client Network Guide
30. Start menu click Printers and Faxes P click Add a Printer 3 Follow the instructions in Add Printer Wizard Note O If the printer driver is on a CD ROM the location of the RPCS printer driver is DRIVERS RPCS WIN2K_XP If the installer starts click Cancel to quit 55 56 Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled 2 Reference For details about making option settings for the printer see p 58 If Bidirec tional Communication Is Disabled Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di rection settings to be automatically sent to the printer You can check machine status from your computer e Bidirectional communication is supported by Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 e If you use the RPCS printer driver and bidirectional communication is en abled under Windows 2000 the Change Accessories tab is unavailable Note O The RPCS printer driver supports bidirectional communications and updates the machine status automatically O The PCL printer driver supports bidirectional communications You can up date the machine status manually O The PostScript 3 printer driver does not support bidirectional communica tions To support bidirectional communicatio
31. active from the control panel For details see Net work Guide O This machine can receive print data from one computer at a time only An message may appear if jobs from different computers collide O If jobs collide the first received is printed first O When the printer driver is properly installed connecting or disconnecting the optional IEEE 1394 cable causes the printer icon to change Windows 2000 Note O If Found New Hardware Wizard appears every time the computer is started or the cable is connected disable the device To install another printer driver af ter setting the 1394_00n port click 1394_00 as a port during the printer driver installation O Installing this printer driver requires Administrators permission Log on us ing an account that has Administrators permission O The optional 1394 interface unit can be used only with Service Pack 1 SP1 or higher g Connect the machine to the computer using the IEEE 1394 interface cable 2 Click Next gt in the Found New Hardware Wizard dialog box 3 When the message This wizard will complete the installation for this De vice Unknown appears click Specify a location and then click Next gt 4 When the message Locate Driver Files appears select the Optional search locations check box and then click Specify a location and then click Next gt 47 48 Preparing the Machine 5 Insert the CD ROM i
32. as envelopes and letterheads make sure to rotate the paper feed orientation to 180 de grees O Be sure to set the paper size using the printer driver when printing data from the computer The paper size set using the printer driver has priority over the one set using the display panel 4 Open the bypass tray AJO007S Getting Started B Adjust the paper guides to the pa per size kimportant O If the paper guides are not flush against the paper skewing and misfeeds might occur AJO008S 1 Extender 2 Paper guides 3 Paper guide release lever Note O Before loading paper unlock the paper guides by pushing up the paper guide release lever O To lock the paper guides push down the paper guide release lever The machine then selects the bypass tray automatically 3 Gently insert paper face up into the bypass tray until the beeper sounds Note O The beeper will not sound if it is turned off Gently insert paper until it stops O Do not stack paper over the lim it mark otherwise a skewed im age or misfeeds might occur O Open out the extender to sup port paper sizes larger than A4 D 8 2 x11 D O Fan the paper to get air between the sheets to avoid a multi sheet feed O When setting an OHP transpar ency make sure that its front and back sides are properly po sitioned O Select paper type when printing onto OHP tr
33. be displayed 4 Select the file you want to delete by pressing it 5 Press Delete The delete confirmation screen will appear g Press Yes to delete the file After the file has been deleted the file list screen will return F Note O If you do not want to delete the file press No Stored Print Stored Print Use this function to store a file in the machine and then print it from the computer or the machine s control panel later Limitation O A Stored Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum num ber varies depending on the vol ume of data in files e the file contains over 1 000 pages sent or stored files in the machine contain over 9 000 pages in total Note O If a Stored Print file has not been stored properly check the error log on the control panel see p 105 Checking the Error Log O Even after you turn off the ma chine stored documents remain However the Auto Delete Tempo rary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected before sending a print job By de fault Stored Print jobs are auto matically collated by the printer driver If a collate option is select ed from the application s Print dia log box more prints
34. figured correctly kimportant O To install the printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member O If you print with a print server connected to the printer using the SmartDe viceMonitor port Recovery Printing and Parallel Printing cannot be used from the client O If you print with a Windows XP or Windows Server 2003 print server notifi cation functions of SmartDeviceMonitor may not be used with the client O If you print with a Windows NT 4 0 print server install the printer driver be fore you connect the print server to the printer 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLRPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click l accept the agreement and then click Next gt g Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers U Ciick Next gt Using as a Windows Network Printer 8
35. indicator 5 Maintenance 128 Memory 161 N Network Cable 162 Network protocol 161 Number keys 5 0 OHP Transparencies printing bypass tray 16 On indicator 5 Operating system 162 Operation switch 5 Options 163 165 166 P PageMaker 60 PCL menu 132 PDF Direct Print 77 PostScript 3 Unit Type 3030 164 Precautions when using the Terminal Server mode Windows Server 2003 160 Precautions when using Windows Server 2003 Windows Server 2003 160 printer driver 144 Printer features adjusting 125 menu 123 parameters 126 Printer Language 161 Printing a PDF File Directly PDF Direct Print 77 Printing Method PDF Direct Print 77 Printing speed 161 Printing with Bluetooth Connection Windows 52 Printing with Parallel Connection Windows 2000 45 R Resolution 161 S Sample print 86 deleting 88 Slip Sheet 111 SmartDeviceMonitor for Admin 146 SmartDeviceMonitor for Client 147 Specifications 161 Spool printing 100 Staple 119 Stored print 95 deleting 97 System 128 T Thick Paper printing bypass tray 16 Troubleshooting 149 error messages 149 machine does not print 151 other printing problems 154 status messages 149 U Unauthorized copy control 78 data security for copying 78 mask type 80 User Tools Counter key 5 WwW Windows canceling a job 103 Windows 2000 printer properties PCL 62 printer properties RPCS 70 Windows 95 98 Me printer
36. made in the printer properties dialog box are applied to all users Note O With some applications the printer driver settings are not used and the ap plication s own default settings are applied 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK 2 Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 95 98 Me Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for th
37. ment protected by gray overprint O Only the RPCS printer driver is supported O Printing at 200 dpi is not possible O You cannot partially embed a pattern and text in a document O Use 182 x 257 mm 7 4 x 10 2 in or larger paper O Use ordinary or recycled paper of at least 70 whiteness O Duplex printing may interfere with this function as a result of text and pat terns being visible through the paper 79 80 Other Print Operations Using Mask type You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying HE ye Arge a Festa gt 0 al I Onire I Teston ok aa e Setting Mask type in the printer driver e Select a pattern from Mask type and then enter text in the Text box Note O You can set only Text but Mask type and Text must be set together Printing a document using Mask type 1 2 3 a 1 The print preview of the pattern and text you have set is displayed bo NO GoP Me owes yo 5 ol AJO040 2 The document is copied scanned or stored in this machine or another copier multifunction machine 3 The pattern and text you have set appear Unauthorized Copy Control Reference For details about setting Mask type see Printer Driver Help Limitation O Only the RPCS pri
38. not appear see Windows Help and install it Using the LPR Port P Enter the printer s IP address in the Name or address of server providing Ipd box B Enter lp in the Name of printer or print queue on that server box and then click OK The port is added I check that the port of the selected printer is displayed in Port 2a 15 Configure the default printer as necessary 16 Click Continue The printer driver installation starts 17 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 55 Tf a Message Appears during Installation 33 34 Preparing the Machine Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server install the printer driver by selecting Network printer server and then select the Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 shared printer This section assumes that the client has already been configured to communicate with a Windows 2000 XP Windows Server 2003 or Windows NT 4 0 print server Do not begin the following procedure before the client is set up and con
39. possible for genu ine Adobe PDF files only Version 1 3 1 4 and 1 5 PDF files are compatible O Transparency and JBIG2 functions of PDF version 1 4 are not compat ible O PDF version 1 5 exclusive functions are not compatible F Note O Paper size errors may occur when printing on custom size paper Printing Method Using DeskTopBinder Lite PDF files registered with Desk TopBinder Lite can be sent directly to the machine for printing 4 Limitation O Use DeskTopBinder Lite in the supplied CD ROM Note O PDF Direct Print settings can be made from PDF Direct Print properties O When printing PDF files for which a password is set one of the following settings is re quired e Enter the PDF password from PDF Direct Print properties The RPCS printer driver must be installed e To set the PDF password se lect Change PDF Password on the PDF Menu in Printer Fea tures O When a group password is set with DeskTopBinder Lite set a group password using PDF Group Password on the PDF Menu in Printer Features Reference For details see DeskTopBinder Lite Help Using commands From UNIX you can print PDF files directly using commands such as ftp and lpr 77 Other Print Operations Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document Unauthorized Copy Control consists of two
40. software on your computer for appears click OK When the message Cannot Install this Hardware appears select the Don t prompt again to install the software check box and then click Finish 51 52 Preparing the Machine Printing with Bluetooth Connection Supported Profiles gt SPP HCRP e A maximum of two Bluetooth adaptor or Bluetooth equipped computers can be connected at the same time using the Bluetooth interface one by SPP one by HCRP e When connecting more than one Bluetooth adaptor or Bluetooth equipped computer at the same time the first device that establishes connection is se lected When selecting the connection between the other devices cancel the first established connection e Conditions for bidirectional communications e SPP connection does not support bidirectional communications e HCRP connection supports bidirectional communications BIP e For BIP connection a module including PostScript 3 must be installed in the machine Only one Bluetooth adaptor or Bluetooth equipped computer can be con nected via BIP Only JPEG images that can be printed using BIP e User codes are disabled for BIP You cannot print if print functions are restricted Some printers do not support BIP Printing with Bluetooth Connection To install the printer driver follow the procedure used to install parallel interface amp important O To install the printer dr
41. this application E on the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 65 66 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Default Settings Default Fkimportant O To change the printer default settings including option configuration settings lo
42. to multiple printers Parallel Printing e Executes prior group registration of printers specified for Recovery Printing or Parallel Printing e Notification function e Displays an error message when there is an error on the specified print er while transferring or printing data e Notifies a print completion You can also be notified of the print condi tion such as displaying the notice only when Recovery Printing is exe cuted e Monitoring function e Checks printer supplies such as paper or toner e Simultaneously monitors multiple printers in use e Checks the printer s network settings and detailed information of printers e Enables you to check the print job log using the user ID kd Limitation O For Recovery Printing or Parallel Printing the options on the printers must be the same If a necessary option is not installed a printer cannot be used for Recovery Printing or Parallel Printing O For Recovery Printing or Parallel Printing the paper loaded in the printers must be the same When a tray is selected for printing load the same paper in that tray in all printers O For Recovery Printing or Parallel Printing the print results may be differ ent if the printers are not the same model or have exactly the same options O If you select Sample Print Locked Print Hold Pint or Stored Print you cannot select Recovery Printing or Parallel Printing Reference See SmartDeviceMonitor for Client Help Troubles
43. ty The statements above are notes for your safety kimportant If this instruction is not followed paper might misfeed originals might be dam aged or data might be lost Be sure to read this E Preparation This symbol indicates prior knowledge or preparation is required before opera tion Note This symbol indicates precautions for operation or actions to take after mal op eration Limitation This symbol indicates numerical limits functions that cannot be used together or conditions in which a particular function cannot be used 2 Reference This symbol indicates a reference Keys and buttons that appear on the computer s display Keys that appear on the machine s display panel Keys built into the machine s control panel Keys on the computer s keyboard 1 Getting Started Control Panel 4 56 13 12 11 109 8 7 1 Indicators Display errors and machine status Add Staple indicator iy Add Toner indicator Load Paper indicator Service Call indicator Li Open Cover indicator 84 Misfeed indicator See Control Panel General Settings Guide 2 User Tools Counter key e User Tools Press to change default settings and conditions to your requirements e Counter Press to display or print the total num ber of copies made 3 Display panel Displays operation status erro
44. 100 m depending on environment Transmission mode Ad hoc and infrastructure mode PostScript 3 Unit Type 3030 Reference See PostScript 3 Supplement Bluetooth Interface Unit Type 3245 2 Reference See p 52 Printing with Bluetooth Connection INDEX Bluetooth Interface Unit Type 3245 164 Bypass tray 13 Cc Canceling a job Windows 103 Chaptering 113 Clear Stop key 5 Collate 116 Configuration page 126 Connection Ethernet interface connection 12 IEEE 1394 interface connection 11 Parallel interface connection 11 USB interface connection 10 Control Panel 5 printer features 123 Control panel hold print 92 locked print 89 sample print 86 stored print 95 Covers 107 Custom size paper 15 printing bypass tray 13 D Data In indicator 6 153 157 Display panel 5 6 error messages 149 Document Server 135 E Energy Saver key 5 Error log 105 Error messages 149 F Finisher 118 Font Manager 2000 59 Fonts 161 Function keys 6 Function status indicator 6 H Hard disk 161 Hold print 92 deleting 94 Host Interface 132 IEEE 1284 Interface Board Type A 164 IEEE 1394 Interface Board Type B 163 IEEE 802 11b Interface Unit Type H 164 Installing the Printer Driver Quick Install 17 Installing the Printer Driver Using USB 39 Interface 161 L List per user ID printing 98 List Test Print 126 Locked print 89 deleting 91 M Main power
45. 3 Supplement and UNIX Supplement Functions The following functions are available with the machine e Copy e Printer e Scanner e Fax e Document Server Note O The machine must be equipped with the Printer Scanner Unit in order to use the printer or scanner function Interface The following interfaces are available with the machine e Ethernet 1OOBASE TX 10BASE T e USB 2 0 1 1 e IEEE 1284 Parallel Optional e IEEE 1394 SCSI print Optional e IEEE 802 11b Wireless LAN Optional e Bluetooth Optional Note O To use the IEEE 1284 IEEE 1394 SCSI print IEEE 802 11b wireless LAN or Bluetooth interface the machine must be equipped with the corresponding unit for that interface O You cannot have the IEEE 1284 IEEE 1394 SCSI print IEEE 802 11b wireless LAN and Bluetooth interface on the machine at the same time 137 The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine R Read W Write None Note O Depending on the security settings certain items may not be displayed Menu Before login After login as Admin Top Page R R Reset Printer Job RW Reset Device RW Status Input Tray R R Output Tray R R Toner R R Function R R System R R Counter R R Printer Language R R Doc
46. 4 PCL Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from
47. CP IP provided with Windows XP IPX SPX provided with Windows XP NetWare Client provided with Windows XP Novell Client provided with Windows XP Windows Server 2003 TCP IP provided with Windows Server 2003 IPX SPX provided with Windows Server 2003 NetWare Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 Windows NT 4 0 TCP IP provided with Windows NT IPX SPX provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Win dows NT Available functions SmartDeviceMonitor for Admin has the following functions to check e printer supplies such as paper or toner e results of print jobs executed from the computer pe Reference For information about the operations of the system administrator see Net work Guide For information about using SmartDeviceMonitor for Admin see Smart DeviceMonitor for Admin Help Software and Utilities Included on the CD ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions We recommend that users install this application e Printing in a peer to peer network using TCP IP or IPP from Windows 95 98 Me 2000 XP Windows Server 2003 and Windows NT 4 0 e Constantly monitoring the status of devices on the network using TCP IP and IPX SPX File path SmartDeviceMonitor for Client is stored in the following folder o
48. Click Connect P Note O To always use the same printer select the Always use for this connection check box Reference For details see the manuals supplied with the Bluetooth adaptor or computer equipped with Bluetooth 53 54 Preparing the Machine Configuring Security Mode Settings 1 Start 3Com Bluetooth Connection Manager B on the Tools menu click Security Mode The Security Mode dialog box appears 3 Select the security mode in the Security Mode list If you click High or Custom and specify Link in the Custom Settings dialog box enter the Bluetooth password For information about entering the pass word see p 54 Printing in the Security Mode For all other security modes and custom settings no password is required Note O For information about each mode see the manuals supplied with the utility O click oK Close the Security Mode dialog box Reference For details about the security mode see 3Com Bluetooth Connection Man ager Help For details about the password entry which is required to trans mit print jobs see p 54 Printing in the Security Mode Printing in the Security Mode 4 Send the print job to the printer in use Depending on the computer configuration the Connect dialog box may ap pear If it does use it to establish the network connection 2 The Authentication dialog box appears 3 Enter the Bluetooth password and then click
49. Document menu cessed g In Windows 95 98 Me 2000 e Reset All Jobs cancels all jobs or Windows NT 4 0 you can in the print queue also open the print job queue e Resume Printing resumes print window by double clicking the ing jobs machine icon in the Printers machine window the Printers and Faxes window under Win dows XP and Windows Server 2003 A confirmation message appears O Press the Printer key on the ma chine s control panel 103 104 Other Print Operations 7 Press Yes to cancel the print job Note O Press No to return to the previ ous display kimportant O If the machine is shared by mul tiple computers be careful not to accidentally cancel someone else s print job If the machine is connected to the computer using a parallel cable sent print jobs may be canceled if Reset All Jobs is pressed while Waiting is on the display panel After the in terval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a different client computer will not be can celed in this case Note O You cannot stop printing data that has already been pro cessed For this reason printing may continue for a few pages after you press Job Reset A print job containing a large volume of data may take con siderable time to stop Checking the Error Log Checking the Error Log If files could not be store
50. If the Toner saving check box is selected in the printer driver settings the entire page will be faded when printed For the RPCS printer driver Toner saving is located on the Print Quality tab For the PostScript 3 printer driver see PostScript 3 Supplement See the printer driver Help Print is smudges Settings for thick paper have not been made when printing on thick paper in the bypass tray e PCL 6 5e and PostScript 3 Select Thick in the Type list on the Paper tab e RPCS Select Thick in the Paper Type list on the Print Settings tab When printing graphics the out put and the screen are different If the printer driver is configured to use the graphics command the graph ics command from the machine is used to print If you want to print accurately set the printer driver to print without using the graphics command See the printer driver Help Page layout is not as expected Print areas differ depending on machine used Information that fits on a single page on one machine may not fit on a single page of another ma chine Adjust the Printable area setting in the Printer Configuration dialog box on the Print Settings tab in the RPCS printer driver See the printer driver Help Duplex printing is malfunctioning e Duplex printing cannot be done with paper set in the bypass tray When using duplex printing make settings to use paper from a tray other than th
51. Mixed Size mode 1 A3 D and A4 D B4 D and B5 D 11 x17 D and81 2x11 D This function is not available when using the optional Finisher 1000 unit 121 Other Print Operations 122 2 Reference For more information about copier features and system settings see Copy Ref erence and General Settings Guide Printer Features Menu There are seven menu items in the Printer Features menu List Test Print e Maintenance e System e Host Interface e PCL Menu e PS Menu optional e PDF Menu optional You can select the functions in the following table Menu Default List Test Print Multiple Lists See p 126 List Test Config Page Print Error Log Menu List PCL Config Font Page PS Config Font Page PDF Config Font Page Hex Dump Maintenance Menu Protect See p 128 Maintenance List Test Print Lock Delete All Temporary Print Jobs Delete All Stored Print Jobs System Print Error Report See p 128 System Auto Continue Memory Overflow Job Separation Auto Delete Temporary Print Jobs Auto Delete Stored Print Jobs Initial Print Job List 123 Printer Features Menu Default System See p 128 System Memory Usage Duplex Copies Blank Page Print Edge Smoothing Toner Saving Printer Language Sub Paper Size Page Siz
52. SmartDeviceMonitor for Admin Depending on the number of destinations to be updated there may be some delay before you can resume operation Operations are not possible while this message is displayed Wait until the message disappears Do not switch off the power while this message is displayed Can you print a configura tion page If you cannot print a configuration page there maybe a machine malfunction Contact your sales or service representative See p 126 Printing the configuration page for printing a config uration page Is the interface cable con nected securely to the ma chine and computer Connect the interface cable securely If it has a fastener fasten that securely as well See p 10 Connecting the Machine Are you using the correct interface cable The type of interface cable you should use depends on the com puter Be sure to use the correct one If the cable is damaged or worn replace it See p 10 Connecting the Machine Was the interface cable connected after the ma chine was turned on Connect the interface cable before turning on the machine Is the signal status satisfac tory when using wireless LAN in the infrastructure mode To check signal status press User Tools Counter key on the dis play panel and then press System Settings on the display panel On the Interface Settings tab select IEEE 802 11b and then press Wireless LAN Signal
53. a USB Cable You can connect the machine to the host computer using a USB interface cable This machine does not come with a USB interface cable Make sure you purchase the appropriate cable for the machine and your computer Follow the procedure to connect the machine to the host computer using a USB interface cable 1 Connect the USB 2 0 interface ca ble to the USB port AJO003S 2 Connect the other end to the USB port on the host computer Note O The USB 2 0 interface board is supported by Windows 98 SE Me 2000 XP Windows Server 2003 Mac OS X v10 3 3 or higher e For Windows 98 SE Me Make sure to install USB Printing Support If USB 2 0 is used with Windows 98 SE Me only a speed equal to that of USB 1 1 is possible e For Mac OS To use Macintosh the ma chine must be equipped with the optional PostScript 3 unit If USB 2 0 is used with Mac OS X v10 3 3 or higher a transfer speed of USB 2 0 is supported Connecting the Machine Connecting the Machine to the Host Using the Parallel Cable IEEE 1394 SCSI print Cable Connect the machine to the host com puter using the optional parallel board or the optional IEEE 1394 inter face board This machine does not come with a parallel cable to connect the machine to the host computer The machine s parallel interface is a standard bidirectional interface It re quires a standard IEEE
54. a ite mee ea Bani uo ea Ue aa Tae eer ew The following items also appear e User ID The user ID set up by the printer driver e Date Time The date and time when the job was sent from the computer e File Name The name of files stored in the machine Note O Depending on the security set tings certain print jobs may not be displayed 7 Select the file you want to print by pressing it Note O To select all print jobs press Se lect All Jobs O Press 4Prev or VNext to scroll through the list O To cancel a selection press the highlighted print job again To clear all selections press Clear All O To view details about the select ed print file press Details E Press Print The confirmation screen appears 9 Press Yes The Hold Print file is printed kimportant O When printing is completed the stored file is deleted Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset The file is deleted 93 94 Other Print Operations Deleting Hold Print Files F Press the Printer key to display the Printer screen 2 Press Print Jobs A list of print files stored in the ma chine appears E Press Hold Print Job List A list of Hold Print files stored in the machine appears Note O Depending on the security set tings certain print jobs may not
55. ake printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 75 76 Setting Up the Printer Driver 2 Select the printer you want to use in the Name list and then click Properties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing 2 Reference For details see Printer Driver Help 4 Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing without having to open a PDF application 4 Limitation O This function is possible only when the optional PostScript 3 unit is in stalled O This function is
56. and computer is enabled via parallel connection See p 58 If Bidirectional Communication Is Disabled for details about bidirectional communication between the machine and computer Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection Before installing the printer driver check how the machine is connected Follow the driver installation procedure that is appropriate to the connection method Network Connection This machine can be used as a Windows printing port or network printer Using This Machine as the Windows Printing port Network connections can be established through Ethernet IEEE 802 11b and IEEE 1394 IP over 1394 Available ports are determined based on the combination of Windows operating system version and connection method used SmartDeviceMonitor for Client SmartDeviceMonitor for Client SmartDeviceMonitor for Client SmartDeviceMonitor for Client TCP IP TCP IP TCP IP TCP IP IPP IPP IPP IPP D D Standard TCP IP Standard TCP IP D LPR Windows 95 98 Me Windows 2000 Windows XP Windows NT 4 0 Server 2003 sone Windows 95 98 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port IEEE 1394 IP over 1394 None Windows Me Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port IEEE 1394 IP over 1394 SmartDeviceMonitor fo
57. ansparencies or thick paper over 127 9 g m For details see p 16 Setting Thick Paper or OHP Transpar encies 4 Select the paper size Note O The following procedures are not required if you select Driver Command from Bypass Tray Setting Priority in System of Printer Features see p 128 Sys tem In that case set paper size using the printer driver O If you select Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 System the set tings made using the control panel have priority over the printer driver settings O If the printer driver is not used select Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 System Set the paper size using the control panel O Thick paper and OHP transpar encies are delivered face up on the top of the preceding page therefore the prints need to be rearranged into the correct or der To avoid this select Re verse order print in the RPCS printer driver settings to deliver the prints in the correct page or der Setting Paper on the Bypass Tray P Reference For printer driver settings see the printer driver Help For details about setting custom sizes see p 15 Setting Custom Size Paper Press the User Tools Counter key on the control panel User Tools Counter O Cc z nicating ww pee m y De
58. application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 73 74 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears Note
59. as manage printers For details about this utility see PostScript Supplement 143 144 Appendix Viewing the contents of the CD ROM Follow the procedure below to view the contents of the CD ROM 4 Insert the CD ROM into the CD ROM drive The installer starts P click Browse This CD ROM Explorer starts and displays the contents of the CD ROM Printer Drivers for This Printer Printing requires installing a printer driver appropriate to your operating system The following drivers are included in the supplied CD ROM with this machine Printer Language PCL 6 PCL 5e RPCS PostScript 3 Windows 95 OK OK OK OK 12 Windows 98 2 OK OK OK OK 12 Windows Me OK OK OK OK 2 Windows 2000 OK OK OK OK 13 Windows XP OK OK OK OK 33 Windows Server 2003 6 OK OK OK OK 3 Windows NT 4 0 7 OK OK 10 OK 10 OK 11 12 Mac OS 8 lt OK 2 Mac OSX OK 4 pail Microsoft Windows 95 operating system 2 Microsoft Windows 98 operating system Microsoft Windows Millennium Edition 4 Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows XP Professional Microsoft Windows XP Home Edition 6 Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows NT Server operating system version 4 0 Microsoft W
60. ation is set 4 Press the User Tools Counter key 2 Press Logout User Tools Counter Inquiry foe ston tings Fass D rerea came 3 Press Yes Logout nes neen pressed Aro yousuro you wanttolog out 4 Press the User Tools Counter key Login Using a Printer Driver When Basic Authentication Win dows Authentication LDAP Authen tication or Integration Server Authentication is set make encryp tion settings in the printer properties of a printer driver and then specify a login user name and password For details see the printer driver Help Note O When logged on using a printer driver logging off is not required Getting Started Connecting the Machine Reference For information about connection using Ethernet and wireless LAN see Confirming the Connection Network Guide For information about connection using Bluetooth see the manual that comes with the optional Blue tooth interface unit Requirements Before using this machine make sure all environmental and electrical re quirements are met Connect the ma chine to the host computer using the parallel cable network interface unit or both Make sure all cables connectors and electrical outlets necessary to attach the machine to the host computer or network are at hand Connecting the Machine to the Host Using
61. ation starts E Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation 2 Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver install use Add Printer See p 55 If a Message Appears during Installation 25 26 Preparing the Machine Installing the PCL or RPCS Printer Driver IPP kimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission For this log on as an Administrators or Power Users group member 4 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCL RPCS Printer Drivers 8 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt g Select a printer driver you want to use in the Select Program dialog box You can s
62. back cover pages e Print on one side Prints on one side of the cover sheets only even when duplex printing is selected e Back cover page face inside DED AEV034S e Print on both sides Prints on both sides of the cover sheets when duplex printing is selected 108 Covers e Front cover printed on both sides back cover page face inside and the number of pages is even Fp AEV036S e Front cover printed on both sides back cover page face inside and the number of pages is odd gt p AEV037S e Front cover printed on one side back cover page face inside and the number of pages is even D AEV038S e Front cover printed on one side back cover page face inside and the number of pages is odd D AGP009S e Blank e When printing one side T AEVo40S 109 Other Print Operations e When printing both sides TE AEVO41S 110 Slip sheet Slip sheet Inserting a slip sheet between each page e Print AEV019S e Blank AEU023S Inserting a slip sheet between OHP transparencies e Print mile i a gt it 111 112 Other Print Operations Note O Collate cannot be set when using slip sheets O When the duplex printing or cover printing is set you cannot insert slip sheets O The slip sheet should be the same size and ori
63. code if necessary This allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints For details see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered No alphabetic characters or sym bols can be entered E Select the Default Printer check box to configure the printer as default p Click Continue Installation starts m Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Y Note O To stop installation of the selected software click Cancel before installa tion is complete 2 Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 55 Tf a Message Appears during Installation 27 28 Preparing the Machine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set tings such as TCP IP timeout recovery parallel printing and printer groups Windows 95 98 4 Open the Printers window from the Start menu 2 In the Printers window click the icon of the printer you want to use On the File menu click Properties E click the Details tab and then click Port
64. collate The optional finisher is required for this function The finisher shift tray moves backward or forward when a job or set is output causing the next to shift so you can separate them AEU016S AEU017S AEU018S Limitation O The optional finisher is required for Shift collate O Rotating collate is not possible when feeding paper from the bypass tray O Shift collate is not possible when printing on 81 5 x 51 2 O Ifjobs containing pages of various sizes are set Rotating collate will not work O Rotating collate and Staple functions cannot be combined Collate 2 Note O You can set Collate in the RPCS printer driver e If you cannot make Shift collate even with the optional finisher installed options may not be set up correctly in the printer driver Correct the printer driver s option settings For details see the printer driver Help g If Auto Continue occurs on the first set Collate will be canceled O If forced printing occurs on the first set Collate will be canceled O If a document with mixed paper sizes or sizes larger than A4 8 2 x 11 is set it can only be collated even if Rotating collate has been selected O If the following functions are selected Collate or Shift collate will be applied even if Rotating collate is selected e Covers e Slip sheet O When Rotatin
65. confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help RPCS Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the man
66. d due to printing errors identify the cause of the errors by checking the error log on the control panel 4 Limitation O The most recent 30 errors are stored in the error log If a new error is added when there are 30 errors already stored the oldest error is deleted However if the oldest error belongs to one of the following print jobs it is not deleted The error is stored separately until the number of those errors reaches 30 You can check any of these print jobs for error log information e Sample Print e Locked Print e Hold Print e Stored Print O If the main power switch is turned off the log is deleted E Press the Printer key to display the Printer screen 2 Press Error Log Prymas u D26 osu Sau oy et ect Sot 117 A3 AZ csmi Dede Lists amp Emer Log oe EE cem An error log list appears 3 Press the desired job list Show Error Log E Cree List emak Ganph Prit SBL Hl Par Je List Sie Pr sab Lit w GEG 105 106 Other Print Operations O Press Details A detailed error log appears Show Error Log Dis Name UserID test bate Tine 01 12 28118 Fie ane Note O Press 4Prev or VNext to scroll the error files O Press Exit after checking the log O Press Back to List to return to the error log list O To print files that appear in the error log re
67. dure below When the Found New Hardware Wizard dialog box appears click Next gt When the message This wizard will complete the installation for this Device Unknown appears select the Search for a suitable driver for my device recommended check box and then click Next gt When the message Please choose your search and installation option appears clear all check boxes from Search for the best driver in these loca tions and then click Next gt When the message Driver Files Search Results appears select the Dis able the device The Add Remove Hardware Wizard in the control Panel can be able to complete the driver installations check box and then click Finish 49 50 Preparing the Machine Windows XP Windows Server 2003 kimportant O SCSI print must be set to active from the control panel For details see Net work Guide O Installing this printer driver requires Administrators permission Log on us ing an account that has Administrators permission Note O This machine can receive print data from one computer at a time only If a job from a computer collides with other data a message may appear on the com puter O To install another printer driver after setting the 1394_00n port click 1394_00 as a port during the printer driver installation O When the printer driver is properly installed connecting or disconnecting the op
68. e Letterhead Setting Bypass Tray Setting Priority Edge to Edge Print Default Printer Language Tray Switching Host Interface I O Buffer See p 132 Host Inter I O Timeout face PCL Menu Orientation See p 132 PCL Menu Form Lines Font Source Font Number Point Size Font Pitch Symbol Set Courier Font Extend A4 Width Append CR to LF Resolution PS Menu optional Data Format See p 134 PS Menu Resolution PDF Menu optional Change PDF Password See p 134 PDF Menu PDF Group Password Resolution 1 Appears when the PostScript 3 unit optional is installed 2 Appears when a finisher optional is installed 124 Adjusting Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer Although factory default settings are suitable for most printing jobs Printer Fea tures gives you access to a number of settings that control basic printer opera tions Printer Features settings you make are retained even when you turn off the machine For more information about copier features and system settings see Copy Refer ence and General Settings Guide 4 Press the User Tools Counter key on the control panel 2 Press Printer Features 3 Select the desired item by pressing the tab and then change
69. e Menu Protect This procedure lets you protect menu settings from accidental change It makes it impossible to change menu settings with normal procedures unless you perform the required key operations In a net work environment only adminis trators can make changes to menu settings e Level 1 You can protect Maintenance System Host Interface PCL Menu PS Menu and PDF Menu e Level 2 You can protect Maintenance System Host Interface PCL Menu PS Menu PDF Menu and Page Size in the System menu e Off Note O Default Level 2 g You can protect menu settings using a Web Image Monitor List Test Print You can lock the List Test Print menu e On e Off Note O Default Off d Delete All Temporary Print Jobs You can delete all print jobs tem porarily stored in the machine Delete All Stored Print Jobs You can delete to delete all print jobs stored in the machine System Print Error Report Select this to have an error report printed when a printer or memory error occurs e On e Off Note O Default Off Auto Continue You can select this to enable Auto Continue When it is On printing continues after a system error occurs e Off e Immediate e 1 minute e 5 minutes e 10 minutes e 15 minutes Note O Default Off e Oo Memory Overflow Select this to have a m
70. e Print Use this function to print only the first set of a multiple set print job After you have checked the result remain ing sets can be printed or canceled us ing the machine s control panel This can reduce misprints due to mistakes in content or settings Limitation O A Sample Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum num ber varies depending on the vol ume of data in files e the file contains over 1 000 pages sent or stored files in the machine contain over 9 000 pages in total Note O If a Sample Print file has not been stored properly check the error log on the control panel see p 105 Checking the Error Log O Even after you turn off the ma chine stored documents in the ma chine remain However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected be fore sending a print job By default Sample Print jobs are automatically collated by the printer driver If a collate option is selected from the application s Print dialog box more prints than intended may be produced O If the first set of the Sample Print files is not as you expected and you do not want to print remaining sets delete the Sample Print file using the di
71. e bypass tray e Duplex printing cannot be done with thick paper OHP transparencies or labels specified as the paper type Specify another paper type e Duplex printing cannot be done with a tray for which 1 Sided Copy has been specified as Paper Type on the System Settings menu Change the Paper Type setting for the tray to 2 Sided Copy on the System Settings menu See General Settings Guide Troubleshooting Problem Causes and Solutions When using Win Make sure the application s paper size and orientation settings match those dows 95 98 Me of the printer driver 2000 XP Win Tf a different paper size and orientation are set select the same size and ori dows Server 2003 entation or Windows NT 4 0 combined printing does not come out as ex pected When using Win dows 95 98 Me 2000 XP Win dows Server 2003 or Windows NT 4 0 Auto Re duce Enlarge print does not come out as ex pected A print instruc tion was issued from the comput er but printing User Authentication may have been set Consult the appropriate adminis trators did not start The printjob isnot Even when the machine is offline printing is performed when Job Accep canceled even tance Priority has been set in Parallel Interface in the Interface Settings in the when the machine System Settings menu Change the setting of Signal Control to Printer pri is switched to of ority
72. e current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application on the File menu click Print The Print dialog box appears B Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing 2 Reference For details see Printer Driver Help 69 70 Setting Up the Printer Driver Windows 2000 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears Note O When you open the printer properties dialog box initially after installing the RPCS printer driver a
73. e received including interference that may cause undesired operation 1 Properly shielded and grounded cables and connectors must be used for connections to a host computer and or peripheral in order to meet FCC emission limits 2 An AC adapter with a ferrite core must be used for RF interference suppression Note to users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Caution Network interface cables with ferrite core must be used for RF interference suppression Copyright 2005 TABLE OF CONTENTS Manuals for This Machine ccccccccccssssssssssssssssssseeseneenneneeeeeeeeeeeeesesseesseseneeeneoees 1 How to Read This Manual cccccceceeeeeeeeeeeesecccccccsssscsssesseeeeeseeseaeeeeeeeeeeeeeeenseees 3 1 Getting Started Control Panel 4 Display Panel User Authentication User Code Authentication Using the Control Panel ccccecesseeeeseeeeeeeeteeeeeeeeees 8 User Code Authentication Using a Printer Driver cccceeeeeeeseeeeeeeeeeeeeeeeteeeeeees 8 Login Using the Control Panel ee ec eee eee enee cess sees cee teeetaee see seeeseeteeeeeetaes Logoff Using the Control Panel Login Using a Printer Driver Connecting the Machine cccsesseesseeeesseeeseeeenseeeensees
74. ear to cancel a selec tion 3 Press Job List Per User ID The print job list of the selected user ID appears 98 4 Select the desired print jobs EB 10 2005 2 19PH ail User Date Time Fik Nane 2 08 2 sampler i rarm Job List iA wb List Note O To cancel a selection press the highlighted print job again To clear all selections press Clear All B Press Print A confirmation screen appears g Press Yes The selected files are printed 2 Note O Press No to cancel printing 2 Reference For details about printing each type of print job see the follow ing e p 86 Sample Print e p 89 Locked Print e p 92 Hold Print e p 95 Stored Print Printing All Print Jobs 1 On the Printer screen press Print prec taysas TY gza opu ppup er w omme B11 1017 AZ AZ cme ioe ts Peb Lists amp Emr Log A EEE A list of user IDs whose files are stored in the machine appears Printing from List Per User ID 2 Press the user ID whose file you want to print E PAM Print Jobs Setur D As rie occ i wat a JCE Cine it eiai res Print Al sobs Note g You cannot select multiple user IDs at the same time O Press 4Prev or VNext to scroll through the list O Press Clear to cancel a selection
75. eatures The Printer Features menu appears 3 On the System tab press Initial Print Job List Complete List Tafe tse iD After configuring the settings the selected type of print job list is displayed Using the Print Job List Displaying a Print Job List A list of files stored in the machine can be viewed on the display panel E Press the Printer key ZET Screen Contrast O Copy E C Document Server ZA O Facsimile Printer O Scanner AJ0030S The Printer screen appears 2 Press Print Jobs Proc raysas mu Qe ou pau p er w omne B11 1117 A3 AZ cms ERS Pb Liss 8 Emr Log l mem Prt ots j Frar og EEEa Either the Complete List or List Per User ID screen appears depending on the Initial Print Job List setting in System of Printer Features For details see p 82 Selecting the Initial Print Job List Complete List If you select Complete List from Initial Print Job List see p 82 Selecting the Initial Print Job List the following screen appears 58 LES 9 Seed all dots 10 i iar Tea eS 12 Ce ae 13 11 1 Complete List 2 Locked Print Job List Disp
76. ed properly Default Printer Language You can set the default printer lan guage if the machine cannot find the printer language automatical ly e PCL e PS e PDF Note O Default PCL O This menu appears only when the PostScript 3 unit optional is installed Tray Switching You can set to switch the paper tray e Off e On Note O Default Off 13 132 Printer Features Host Interface I O Buffer You can set the size of the I O Buffer Normally it is not neces sary to change this setting e 128 KB e 256 KB Note O Default 128 KB gt 1 0 Timeout You can set how many seconds the machine should wait before end ing a print job If data from another port usually arrives in the middle of a print job you should increase this timeout period e 10 seconds e 15 seconds e 20 seconds e 25 seconds e 60 seconds Note O Default 15 seconds PCL Menu Orientation You can set the page orientation e Portrait e Landscape Note O Default Portrait gt Form Lines You can set the number of lines per page e 5to128by 1 Note O Default e Metric version 64 e Inch version 60 Font Source You can set the storage location of the default font e Resident e RAM e HDD e SD Note O Default Resident g RAM HDD and SD can be se lected only when fonts have been downloaded to the ma chine Font Number You can
77. elect several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box 8 Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port g Click Port and then click Add 10 Click SmartDeviceMonitor and then click OK P Click IPP Using the SmartDeviceMonitor for Client Port P In the Printer URL box enter http printer s address printer as the print er s address If the server authentication is issued to enable SSL a protocol for encrypted communication enter https printer s address printer Internet Explorer 5 01 or a higher version must be installed example IP address 192 168 15 16 http 192 168 15 16 printer https 192 168 15 16 printer You can enter http printer s address ipp as the printer s address E Enter a name for identifying the printer in IPP Port Name Use a name dif ferent from the one of any existing port If a name is not specified here the address entered in the Printer URL box be comes the IPP port name 14 Click Detailed Settings to make necessary settings For information about the settings see SmartDeviceMonitor for Client Help WB click oK 16 Check that the port of the selected printer is displayed in Port 17 Set a user
78. emory over flow error report printed e Do not Print e Error Information Note O Default Do not Print e OO Job Separation You can enable Job Separation e On e Off Note O Default Off O This menu can be selected only when a finisher optional is in stalled Printer Features Parameters Auto Delete Temporary Print Jobs You can select to automatically de lete print jobs temporarily stored in the machine e On e Off Note O Default Off O If you select On you can set up to 200 hours for auto file deleting Auto Delete Stored Print Jobs You can select to automatically de lete print jobs stored in the ma chine e On e Off F Note O Default On 3 days O If you select On you can set up to 180 days for auto file deleting Initial Print Job List You can set the desired type of print job list that appears on the screen when you press Print Jobs e Complete List Displays the list of print jobs stored in the machine e List Per User ID Displays the list of the User ID who stored a file in the machine Note O Default Complete List Memory Usage You can select the amount of mem ory used in Font Priority or Frame Priority according to paper size or resolution e Font Priority This setting uses memory for registering fonts e Frame Priority This setting uses frame memory for high speed printing Note O Default Frame Priority Dupl
79. entation as the main paper O If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the D orientation Therefore when the cover paper has been set to the Dy orientation the orien tation of the output cover paper and body paper will be different O The same paper feed tray cannot be set for the main paper and slip sheets Chaptering Chaptering The specified page is printed on the same side as the first page like a book Also you can insert chapter slip sheets before specified pages and select whether or not to print on the slip sheets Reference For printing methods see the printer driver Help Note O Up to 20 pages can be specified as the front pages of chapters using the printer driver No slip sheets AJO025S Note O This function is only valid with duplex printing O This function can be used together with combine layout printing Inserting chapter slip sheets e Print Prints on the chapter slip sheets When duplex printing is selected both sides of the slip sheets are printed on AJO023S 113 114 Other Print Operations e Print on front side only Prints on the front side of the chapter slip sheets even if duplex printing is selected AJO024S Note O The slip sheet should be the same s
80. er Note O When the machine is online the status appears dimly O This function is not available with the RPCS printer language 4 Job Reset Press to cancel the current print job If you press it when the machine is offline and Hex Dump is selected Hex Dump is canceled Note 5 Print Jobs Press to display print jobs sent from a computer 6 Error Log Press to display the error logs of print jobs that sent from a computer 7 Spooling Job List Press to display spooled jobs 8 Paper Tray Status indicators The paper tray settings appear O When the power is turned on the copier display is shown This is a factory default This initial setting can be changed See User Tools System Set tings General Settings Guide Getting Started User Authentication When user authentication User Code Authentication Basic Authentication Windows Authentication LDAP Au thentication or Integration Server Authentication is set the authentica tion screen is displayed Unless a val id user name and password are entered operations are not possible with the machine Log on to operate the machine and log off when you are finished operations Be sure to log off to prevent unauthorized users from using the machine Note O Consult the User Administrator about your login user name password and user code For details about the vari ous types of user authentication con sult t
81. er 2003 Windows NT 4 0 NetWare NetWare Print Server Print Server File Server V aN Gy A G M Si ay ay Sj Windows 95 98 Me Windows 2000 Windows XP Windows NT 4 0 Server 2003 ZZZ003S Reference See the explanation of how to install the printer driver for each type of net work printer For the Windows network printer see p 34 Using as a Windows Network Printer For the NetWare print server and remote printer see p 36 Using as a Net Ware Print Server Remote Printer 21 22 Preparing the Machine Local Connection Local connections can be established via parallel USB IEEE 1394 SCSI print and Bluetooth connections Windows operating system version determines the available connection methods Windows 95 e Parallel connections Windows 98 e Parallel connections Windows 98 SE Me e USB and Parallel connections Windows 2000 e USB Parallel IEEE 1394 SCSI print and Bluetooth connections Windows XP e USB Parallel IEEE 1394 SCSI print and Bluetooth connections Windows Server 2003 e USB Parallel IEEE 1394 SCSI print and Bluetooth connections Windows NT 4 0 e Parallel connections 2 Reference See the explanation of how to install the printer driver for each method of connection For the USB connection see p 39 Installing the Printer Driver Using USB For the parallel connection see p 45 Printing with Parallel Connection For t
82. er Name box g Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port I Check that LPT1 is shown in Port 11 Select the Default Printer check box to configure the printer as default 45 Preparing the Machine chick Finish The printer driver installation starts E Click Finish in the installation completion dialog box Note O To stop installation of the selected software click Cancel before installa 2 tion is complete 2 Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 55 Tf a Message Appears during Installation 46 Installing the Printer Driver Using IEEE 1394 SCSI print Installing the Printer Driver Using IEEE 1394 SCSI print The printer drivers can be installed from the supplied CD ROM provided with this machine kimportant O Quit all applications currently running and do not print during installation O Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation O Before uninstalling the printer driver check that the IEEE 1394 interface cable is disconnected from the computer O SCSI print must be set to
83. er installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications pe Reference For details see Printer Driver Help 72 RPCS Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the
84. ex You can select to have print on both sides of each page e Off e Long Edge Bind e Short Edge Bind Note O Default Off Copies You can specify the number of print sets This setting is disabled if the number of pages to print has been specified with the printer driver or another command e 1to 999 by 1 Note O Default 1 130 Printer Features Blank Page Print 5 we K 2 we You can select whether or not to print blank pages e On e Off Pages that match one of the follow ing conditions are identified as blank e There are no images e There are images but they are outside of the printable area e There are only blank characters Note O Default On O The printer does not identify pages with white coloured im ages as blank Edge Smoothing You can set to smoothen the edges of printed characters e On e Off Note O Default On O If you print either photo or half tone graphic images select Off Toner Saving You can save a toner e On e Off Note O Default Off Printer Language gt 4 Oo oO You can specify the printer lan guage e Auto e PCL e PS e PDF Note O Default Auto O This menu appears only when the PostScript 3 unit optional is installed Sub Paper Size You can enable the Auto Substitute Paper Size A4 lt 4LT feature e Auto e Off Note O Default Off Page Size Y
85. fline status See User Tools System Settings General Settings Guide Photo images are coarse Some applications reduce print resolution Fine dot pattern does not print Make the following settings with the printer driver e Change the Dithering setting on the Image Adjustments tab in the Change User Settings dialog box on the Print Quality tab in the RPCS printer driver Y Note O To enable Change User Settings select the User settings check box See the printer driver Help Images are cut off or excess is print ed You may be using paper smaller than the size selected in the application Use the same size paper as that selected in the application If you cannot load paper of the correct size use the reduction function to reduce the im age and then print See the printer driver Help 155 156 Appendix Problem Causes and Solutions It takes a long time to complete a print job Photographs and other data intensive pages take a long time for the ma chine to process so simply wait when printing such data Changing the following settings with the printer driver may help speed up printing K2 w C3 Kod C3 PCL 5e Select the lowest value for Resolution on the Print Quality tab in the printer properties dialog box PostScript 3 Set the lower value in Resolution The location of this setting is given below If y
86. functions Data security for copying and Mask type kimportant O This function is designed to discourage copying of confidential documents it does not prevent unauthorized use of information Using Data security for copying You can embed a pattern by setting it in the printer driver Setting Data security for copying in the printer driver e Select the Data security for copying checkbox You can also enter the text in the Text box e You cannot select the Mask type checkbox at the same time e To print a document protected by gray overprint the machine must be set up correctly Consult an administrator 78 Unauthorized Copy Control Printing a document using Data security for copying 1 2 3 5 AJO041 1 The print preview of the pattern and text you have set is displayed 2 The document is copied or stored in this machine or another copi er multifunction machine where the optional Copy Data Security unit is installed 3 The document is blanked by gray overprint Reference For details about setting Data security for copying see Printer Driver Help 4 Limitation O When printing a document that is set with Data security for copying the ma chine does not require the optional Copy Data Security unit to be installed The Copy Data Security unit is required when copying or storing a docu
87. g collate has been selected printing speed will be slower than with other collate functions O When setting Collate in the printer driver settings make sure that a collate option is not selected in the application s print settings If a collate option is selected printing will not be as intended O The Rotating collate function requires two paper trays containing same size paper but in different orientations 2 Reference For information about paper sizes and the number of sets you can use Collate Rotating collate and Shift collate with in every option see Copy Reference For printing methods see the printer driver Help 117 118 Other Print Operations Printing with the Finisher You can collate or staple by installing the optional finisher Make sure you read the following precautions when using the optional finisher Reference For information about optional finishers see General Settings Guide To use the staple function see p 119 Staple Be sure to make settings for options installed on the machine in the printer drivers 2 Reference To make settings for options in the printer drivers see p 56 Making Op tion Settings for the Printer Be sure to set the paper size and paper orientation in the printer driver when using duplex printing combine layout and staple functions Reference For details about duplex printing and layout see the printer driver Help To use the s
88. g on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Document Defaults The Default dialog box appears PCL Accessing the Printer Properties 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications P Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 Note O The procedure to open the printer properties dialog box may vary depending on the application For details see the manuals provided with the application you use O With some applications the printer driver settings are not used and the ap plication s own default settings are applied O Any settings you make in the f
89. g or printing cer tain items consult with your legal advisor Caution Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the inch version Trademarks Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe PostScript Acrobat PageMaker and Adobe Type Manager are registered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company Apple AppleTalk EtherTalk Macintosh Mac OS and TrueType are registered trademarks of Apple Computer Inc Rendezvous is a trademark of Apple Computer Inc IPS PRINT Printer Language Emulation Copyright 2000 Oak Technology Inc All Rights Re served UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Limited The Bluetooth word mark and logos are owned by the Bluetooth SIG Inc and any use of such marks by Ricoh Company Ltd is under license NetWare is a registered trademark of Novell Inc Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems a
90. g the Machine Adobe PostScript Printer Drivers and PPD files Adobe PostScript printer drivers and the PPD files are included on the CD ROM provided with this machine Adobe PostScript printer drivers allow the computer to communicate with the printer using a printer language PPD files allow the printer driver to enable specific printer functions I Reference See PostScript 3 Supplement PPD files PPD files are included on the CD ROM provided with this machine PPD files allow the printer driver to enable specific printer functions 2 Reference See PostScript 3 Supplement 145 146 Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP IP and IPX SPX to monitor network printers It can monitor multiple network printers using IP address We recommend that network administrators use this application File path SmartDeviceMonitor for Admin is stored in the following folder in the CD ROM Network Devmon Admin Disk1 Operating system Protocol stack Windows 95 98 Me TCP IP provided with Windows 95 98 Me IPX SPX provided with Windows 95 98 Me NetWare Client provided with Windows 95 98 Novell Client provided with Windows 95 98 Windows 2000 TCP IP provided with Windows 2000 IPX SPX provided with Windows 2000 NetWare Client provided with Windows 2000 Novell Client provided with Windows 2000 or Win dow NT Windows XP T
91. g the Machine Using the LPR Port Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member 4 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLRPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt g Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box E click Next gt 9 Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port 10 Click Port and then click Add 11 Click LPR Port and then click OK If LPR Port does
92. ge Appears during Installation Making Option Settings for the Printer csseeee Conditions for Bidirectional Communication If Bidirectional Communication Is Disabled cccceeeceeeeseceeneeeeeeeeseeeeeneeensaeeeeaeee Installing Font Manager 2000 cccsssssenssseessseeesseeeeseeeesseeesnseessseessseensnseeenes Using Adobe PageMaker Version 6 0 6 5 OF 7 0 css eccesssseeeeesseeeeeeeeseeeeenees 60 3 Setting Up the Printer Driver PCL Accessing the Printer Properties c ssecsssesssensseeessseesseeeeeseeeenseeeneees 61 Windows 95 98 Me Accessing the Printer Properties 0 eee eee 61 Windows 2000 Accessing the Printer Properties Windows XP Windows Server 2003 Accessing the Printer Properties Windows NT 4 0 Accessing the Printer Properties sssnnsssnssinnsnnsrinsrnnnrnnsennene RPCS Accessing the Printer Properties scssssese Windows 95 98 Me Accessing the Printer Properties Windows 2000 Accessing the Printer Properties cease eee Windows XP Windows Server 2003 Accessing the Printer Properties Windows NT 4 0 Accessing the Printer Properties 00 cece eee neeeee 4 Other Print Operations Printing a PDF File Directly Printing Method eee eee on Unauthorized Copy Control ccccessenseenesseeseeeessceeeseeeeseessseeeenseesseeeesseenenseeenees Using Data security for copying Using Mask types ee Impo
93. ges Different Paper for First Page Use Slip Sheet Chaptering 8 Appendix Software and Utilities Included on the CD ROM Three CD ROMs come with this printer Printer Drivers and Utilities Oper ating Instructions and Scanner Driver and Document Management Utility The following are included in the three separate CD ROMs 1 Ww Font Manager 2000 For installing new screen fonts or organizing and managing fonts already in the system For details about Font Manager 2000 see the manual on the CD ROM labeled Printer Drivers and Utilities SmartDeviceMonitor for Admin For the system administrator to manage network printers Reference See SmartDeviceMonitor for Admin Help SmartDeviceMonitor for Client For users to manage their network print status Reference See SmartDeviceMonitor for Client Help 1394 Utility For the optional IEEE 1394 interface unit For details see the Readme file or the manual provided with the optional IEEE 1394 interface unit USB Printing Support For connection to Windows 98 SE Me computers via USB Acrobat Reader This utility allows you to read PDF files Portable Document Format Note O Documentation about using the machine is included on the CD ROM in PDF format For details about using Acrobat Reader see Acrobat Reader online Help Printer Utility for Mac This utility allows users to download and manage a variety of fonts as well
94. gs tab 4 Press V Next to scroll through the list B Press Printer Bypass Paper Size g Press Custom size If a custom size is already set press Change Size U Press Vertical Getting Started 8 Enter the vertical size of the paper using the number keys and then press g Press Horizontal 10 Enter the horizontal size of the paper using the number keys and then press 11 Press OK The paper sizes entered are dis played P Press OK B Press the User Tools Counter key Setting Thick Paper or OHP Transparencies Note O Insert OHP transparencies in the D orientation O The following procedures are not required if you select Driver Com mand from Bypass Tray Setting Pri ority in System of Printer Features see p 128 System In that case set the paper size using the printer driver O If you select Machine Settings from Bypass Tray Setting Priority in Sys tem of Printer Features see p 128 System the settings made using the control panel have priority over the printer driver settings O If the printer driver is not used se lect Machine Settings from Bypass Tray Setting Priority in System of Printer Features see p 128 Sys tem Set the paper size using the control panel 2 Reference For printer driver settings see Printer Driver Help 1
95. he IEEE 1394 SCSI print connection see p 47 Installing the Printer Driver Using IEEE 1394 SCSI print For the Bluetooth connection see p 52 Printing with Bluetooth Connec tion Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client kimportant O To install SmartDeviceMonitor for Client under Windows 2000 XP Profes sional Windows Server 2003 and Windows NT 4 0 you must have an ac count that has Manage Printers permission Log on as an Administrator O Install SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor for Client port 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English 4 Click SmartDeviceMonitor for Client Admin 5 The SmartDeviceMonitor for Client installer starts g The software license agreement appears in the License Agreement dialog box After reading through its contents click I accept the agreement and then click Next gt u Click SmartDeviceMonitor for Client and then click Next gt The SmartDeviceMonitor for Client installer starts 8 Follow the in
96. he appropriate administrators O For user code authentication enter a number that is registered in the Address Book as a login user name as the user code User Code Authentication Using the Control Panel When user authentication is set the following screen appears Enter a user code eight digit and then press User Code Authentication Using a Printer Driver When user authentication is set spec ify the user code in the printer prop erties of a printer driver For details see the printer driver Help Login Using the Control Panel Follow the procedure below to log in when Basic Authentication Windows Authentication LDAP Authentica tion or Integration Server Authenti cation is set 1 Press Enter for Login User Name Erter lngn user name andlogin passwerd then press Legin gt Login UserName gt Logi PaO Titer tr Cael Tein 2 Enter a login user name and then press OK 3 Press Enter for Login Password 4 Enter a login password and then press OK B Press Login When the user is authenticated the screen for the function you are us ing appears User Authentication Logoff Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Authentication LDAP Authentica tion or Integration Server Authenti c
97. he printer prop erties dialog box when the Document Server is selected O You must enter a user ID using up to eight alphanumeric characters O You should enter a Password and File Name to distinguish the job from others O Up to 3 000 files can be stored in the Document Server No new files can be stored after 3 000 is reached Even if less than 3 000 files are stored new files cannot be stored when e a file to be stored contains more than 1 000 pages e the total number of pages contained in files stored exceeds 9 000 e the hard disk is full O The Document Server also stores files scanned using the Automatic Docu ment Feeder ADF or exposure glass You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk For how to delete stored files see General Settings Guide O When using the hard disk for functions other than those of Document Server you may be unable to store new files in the Document Server even if there are less than 3 000 files stored 135 Using the Document Server 136 EEE 7 The Functions and Settings of the Machine Mainframe Network Guide PostScript 3 Supplement and UNIX Supplement cover all mod els and therefore contain all the functions and settings This chapter describes the functions and setting items used for configuring the model you are using Reference For details about functions and setting items see Network Guide PostScript
98. hen the computer is turned on If this happens click Cancel on the screen For more infor mation see p 17 Preparing the Machine The machine and computer are now connected The printer driver must be installed next For infor mation about how to install the printer driver see p 17 Preparing the Machine Connecting to the Ethernet Interface The network interface board supports 10 BASE T or 100 BASE TX connec tions kimportant O Before making the connection touch the metallic part to ground yourself 4 A ferrite core for the Ethernet ca ble is supplied with this machine The Ethernet cable loop should be about 9 cm 3 5 in from the machine end of the cable AEV047S A Turn off the main power switch kimportant O Make sure the main power is off See Turning On the Pow er General Settings Guide 3 Connect the Ethernet cable to the 10 BASE T 100 BASE TX port AJO006S 4 Turn on the main power switch 1 2 as 1 Indicator green Remains green when the machine is properly connected to the network ZKRHOS0E 2 Indicator yellow Turns yellow when 100 BASE TX is operating Turns off when 10 BASE T is operating Setting Paper on the Bypass Tray Setting Paper on the Bypass Tray This section gives instructions for set ting paper on the bypass tray Use the bypass tray to print onto OHP trans parencies
99. hooting Troubleshooting Error amp Status Messages on the Display Panel This section describes the principal messages that appear on the panel display If a message not described here appears act according to the message Reference Before turning the main power off see Turning On the Power General Set tings Guide Status messages Message Status Hex Dump Mode In the Hex Dump mode the machine receives data in hexadec imal format Turn off the machine after printing and then turn back on Offline The machine is offline To start printing switch the machine online by pressing Online on the display panel Please wait The machine is preparing the development unit Wait a while Printing The machine is printing Wait a while Ready This is the default ready message The machine is ready for use No action is required Resetting job The machine is resetting the print job Wait until Ready ap pears on the display panel Setting change The machine is setting changing Wait a while Waiting The machine is waiting for the next data to print Wait a while Alert messages Messages Second messages Causes Solutions Authentication has failed Check your login user name and password The login user name or pass word entered is incorrect The machine currently cannot Consult an administrator perform authentication
100. hooting Refer to this manual for Address Book procedures such as registering fax numbers e mail addresses and user codes Security Reference This manual is for administrators of this machine It describes security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM 1 Provides information about configuring and operating the printer in a net work environment or using software This manual covers all models and therefore contains functions and settings that may not be available for your model Images illustrations functions and supported operating systems may differ from those of your model Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference lt Basic Features gt Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference lt Advanced Features gt Describes advanced facsimile functions such as line settings and procedures for registering IDs Printer Reference this manual Describes system settings operations functions and troubleshooting for the machine s printer function Scanner Reference PDF file CD ROM 1 Describes operations functions and
101. ick OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help 62 PCL Accessing the Printer Properties Making Printer Default Settings Printing Preferences Fimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 Note O The procedure to open the Printing Preferences dialog box may vary depend ing on the application For details see the manuals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current applica
102. ick Standard TCP IP Port and then click OK Configure the Standard TCP IP port settings and then see Windows Help if Standard TCP IP Port does not appear P Click Next gt in the Add Standard TCP IP Printer Port Wizard dialog box Using the Standard TCP IP Port B Enter the printer name or IP address in the Printer Name or IP Address box The Port Name text box automatically obtains a port name Change this name if necessary When the device selection appears select RICOH NetworkPrinter Driver C Model click Next gt om B Click Finish in the Add Standard TCP IP Printer Port Wizard dialog box The installation start dialog box reappears 16 Check that the port of the selected printer is displayed in Port 17 Configure the default printer as necessary 18 Click Continue The printer driver installation starts 19 Click Finish in the installation completion dialog box A message about restarting the computer may appear Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete pe Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See p 55 If a Message Appears during Installation 3 32 Preparin
103. indows NT Workstation operating system version 4 0 in a computer using x86 processors 8 Versions 8 6 to 9 2 of the Mac OS Mac OS X Classic mode is supported 2 Mac OS X 10 1 or later Native mode 10 Requires Service Pack 4 or later 11 Requires Service Pack 6 or later 12 The Adobe PostScript 3 printer drivers and PostScript Printer Description PPD files are included on the CD ROM labeled Printer Drivers and Utilities 13 The PostScript Printer Description PPD files are included on the CD ROM labeled Printer Drivers and Utilities 14 The Adobe PostScript Printer Description PPD installer is included on the CD ROM labeled Printer Drivers and Utilities oY Software and Utilities Included on the CD ROM Z Ww e ww PCL printer drivers Two kinds of PCL printer driver PCL 5e and PCL 6 are included on the CD ROM that comes with this machine These drivers allow your computer to communicate with this machine via a printer language Note O Some applications may require installation of the PCL 5e printer driver In this case you can install PCL 5e without having to install PCL 2 Reference See p 17 Preparing the Machine RPCS printer driver This printer driver allows the computer to communicate with the printer us ing a printer language In addition to the conventional user interface another preset user interface is provided 2 Reference See p 17 Preparin
104. ing jammed paper the printing position may be different depending on the location of the jam e Ifthe paper jam occurred in the optional finisher printing will restart from the top page of the data currently being printed or from the page where the paper jam occurred e If the paper jam occurred in the machine printing will restart from the page where the paper jam occurred O Even if the paper jam occurred in the machine the error will not be cleared unless the cover of the finisher is opened and closed Printing with the Finisher O Staple printing will be canceled under the following conditions If the number of staple jobs exceeds maximum For information about the maximum number see Specifications General Settings Guide If a paper size that cannot be stapled is selected For information about pa per sizes that can be stapled see Specifications General Settings Guide If positions other than those fixed for stapling are specified If there are inconsistencies between the orientation in the duplex mode and the staple position If paper sizes are mixed when a different paper size is specified during a print job When staples have run out When feeding paper from the bypass tray When staples have run out and Auto Continue is set printing will continue without stapling after the message has been displayed O When using the optional Finisher 500 unit following paper sizes can be sta pled using the
105. inting staple off lefttop righttop lefttopslant Specifies the staple position port lefttopslantland lefttopvert port lefttopvertland left2port left2land right2port right2land righttopvertport righttopvert land righttopslantport righttop slantland righttophorizport righttophorizland top2port top2land lefttophorizport left tophorizland tray tray1 tray2 tray3 tray4 lct by Specifies the input tray pass all 141 142 The Functions and Settings of the Machine Settings That Can be Used with PostScript 3 The following PostScript 3 settings can be used with the machine Note O Depending on a type of printer drivers different items may be displayed Settings Selectable Items Collate Off On Dithering Auto User Setting Text Photographic Duplex Off Open to Left Open to Top Fit to Print Size Prompt User Nearest Size and Scale Nearest Size and Crop Image Smoothing Off On Auto Less than 90 ppi Less than 150 ppi Less than 200 ppi Less than 300 ppi Input Tray Bypass Tray Tray 1 Tray 2 Tray 3 Tray 4 Output Tray Destination Internal Tray Printer Default Resolution 600 dpi Size See General Setting Guide Staple Off Top Left Top Right 2 at Left 2 at Right 2 at Top Edge Smoothing Off On Toner Saving Off On Type See General Setting Guide Paper Selection Same Paper for All Pa
106. ion 35 36 Preparing the Machine Using as a NetWare Print Server Remote Printer This explains how to set up the Windows computer used as the NetWare client kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member The following explanation assumes NetWare Client is installed on the client computer and the NetWare server environment is correctly set up Install all nec essary client applications before following this procedure Set up the printer driver while logging on to the NetWare file server The following values are used in the example e Operating system Windows 98 e NetWare version 4 1 e File server name CAREE e Queue name R QUEUE 1 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 2 Select an interface language and then click OK The default interface language is English E click PCL RPCS Printer Drivers 4 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 5 Select the printer driver you want to use in the Select Program dialog box You ca
107. ion setup in printer properties when bidirec tional transmission is not enabled See the printer driver Help Images are print ed in the wrong The feed orientation you selected and the feed orientation selected in the printer driver s option setup might not be the same Set the machine s feed orientation orientation and the printer driver s feed orientation accordingly See the printer driver Help The printed image With certain functions such as enlargement and reduction image layout is different from the image on the computer s dis play might be different to that on the computer display You might have selected to replace True Type fonts with machine fonts in the printing process To print an image similar to that of the computer display make settings to print True Type fonts as an image See the printer driver Help 157 158 Appendix Problem Causes and Solutions No transmission when using 1394 interface connec tion Check using the following procedure Confirm the IEEE 1394 interface cable is connected securely Restart the computer If the error occurs even after executing the above operation proceed to the following steps Unplug the IEEE 1394 interface cable connected to the computer Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM Printer Drivers and Utilities UTILITY 1394
108. its settings Note O OK Press to make new settings and go back to previous menus O Cancel Press to return to a previous menu without changing any setting 4 After changing Printer Features settings press Exit to return to the User Tools Counter menu Note g You can also exit from the User Tools Counter menu by pressing the Us er Tools Counter key O Changes made to functions remain in effect even if the machine is turned off g You can also exit from the Printer Features menu by pressing Exit in the main menu 125 Printer Features Printer Features Parameters List Test Print Multiple Lists You can print the configuration page and error log Config Page You can print the machine s cur rent configuration values 2 Reference For details see p 126 Printing the configuration page gt Error Log You can print error logs listing all errors that occurred during print ing Note O The most recent 30 errors are stored in the error log If a new error is added when there are 30 errors already stored the oldest error is deleted However if the oldest error belongs to one of the following print jobs it is not deleted The error is stored sep arately until the number of those errors reaches 30 You can check any of these print jobs for error log information e Sample Print e Locked Print e Hold Print e Stored Print O The records of Au
109. iver under Windows 2000 XP Professional or Win dows Server 2003 you must have an account that has Manage Printers per mission Log on as an Administrators or Power Users group member Note O System requirements vary depending on the Bluetooth standard and specifi cations For details see the manuals supplied with each product O For information about setting up Bluetooth under other operating systems or using it with different utilities see the manuals supplied with those operating systems or utilities Printing with Bluetooth Connection 4 Start 3Com Bluetooth Connection Manager 2 Check that the printer you want to use appears in 3Com Bluetooth Connec tion Manager E on the Tool menu click COM port 4 Check that the message Bluetooth Serial Client COMx appears under Client Ports X indicates the COM port number used by Bluetooth 2 B click close g On the Start menu point to Settings and then click Printers The Printers window appears 7 Click the icon of the printer you want to use E On the File menu click Properties E click the Ports tab 10 Under Port select the COMx check box X indicates the COM port num ber used by Bluetooth i click ok Close the Printers window Ifa dialog box appears while transmitting a print job reestablish network connec tion as follows Select the printer you want to use in the Printers and Faxes box
110. ize and orientation as the body of the paper O If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the D orienta tion Therefore when the cover paper has been set to the D orientation the orientation of the output cover paper and body paper will be different O The same paper feed tray cannot be set for the body of the document and the slip sheet User Defined Pages User Defined Pages Using this function you can specify the page numbers for each input tray Reference For printing methods see the printer driver Help kg Limitation O This function is available with the PCL 6 5e printer driver only O If Document Server is selected under Job Type User Defined Page cannot be used O If User Defined Pages is selected under Paper Selection on Paper tab Lay out cannot be selected AEV044S 115 116 Other Print Operations Collate When printing multiple documents such as handouts for meetings you can sep arate sets into order This function is known as Collate Collate stores data transmitted from a computer in memory The following are the three types of collate Collate Printed output is assembled as sets in sequential order a gt a 3 1 2 iP 1P Rotating collate Every other print set is rotated by 90 degrees D Oe gt Shift
111. ked Print 9 Press Yes The locked file is printed kimportant O When printing is completed the stored file is deleted Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset The file will be deleted Deleting Locked Print Files E Press the Printer key to display the Printer screen 2 Press Print Jobs A list of print files stored in the ma chine appears E Press Locked Print Job List A list of Locked Print files stored appears Note O Depending on the security set tings certain print jobs may not be displayed 4 Select the file you want to delete by pressing it B Press Delete The password screen is displayed g Enter the password using the number keys and then press OK The delete confirmation screen ap pears Note O A confirmation screen will ap pear if the password is not en tered correctly Press OK to enter the password again O When multiple files are select ed the machine deletes only files that correspond to the en tered password The number of files to be deleted is displayed on the confirmation screen 7 Press Yes After the file has been deleted the file list screen returns Note O If you do not want to delete the file press No 91 92 Other Print Operations Hold Print Use this function to temporarily hold a file in the machine
112. labels thick paper and en velopes that cannot be loaded in the paper tray I Reference For details about setting paper in the regular paper tray see General Settings Guide Note O When loading letterhead paper pay attention to its orientation See Orientation fixed Paper or Two Sided Paper General Settings Guide O Paper within the following dimen sions can be set in the bypass tray e Vertical 90 297 mm 3 55 11 69 in e Horizontal 148 600 mm 5 83 23 62 in O Be sure to set the paper with the side you want to print facing down in the bypass tray O When loading OHP transparencies or thick paper in the bypass tray make the paper setting using the control panel or printer driver O The number of sheets that can be loaded in the bypass tray depends on the paper type O Paper sizes fed from the bypass tray are output first sheet down print side up 4 Limitation O The following functions are dis abled when printing from the by pass tray e Duplex printing when the op tional unit is installed e Auto Tray Select e Auto Tray Switching e Rotating collate e Staple when the optional unit is installed kimportant O When printing using the printer function original images are al ways rotated by 180 degrees the orientation of images to be printed is opposite to that of the copier function When printing onto pa per with specific orientation re quirements such
113. lays all files stored in the ma Displays only Locked Print files chine stored in the machine See p 89 Locked Print 83 84 Other Print Operations 3 Sample Print Job List Displays only Sample Print files stored in the machine See p 86 Sam ple Print 4 Hold Print Job List Displays only Hold Print files stored in the machine See p 92 Hold Print 5 Stored Print Job List Displays only Stored Print files stored in the machine See p 95 Stored Print 6 User ID Date Time and File Name display Displays the time when the instruc tion to print the stored files was en tered User ID and the file names List Per User ID 7 APrev VNext If the list of files does not fit on the screen scroll down to view the list 8 Exit Returns to the Printer screen 9 Details Displays details about a selected file 10 Select All Jobs Selects all files stored in the machine 11 Clear All Clears all selections 12 Print Prints a selected file 13 Delete Deletes a selected file If you select List Per User ID from Initial Print Job List see p 82 Selecting the Initial Print Job List the following screen appears Print Jobs Select User ID All jobs for the selected user ID will be printed _ _ Displays the print job list of each ID 1 LT 2h 3 1 Clear 6 Job List Per User ID Deselects a selection
114. le to print data us ing the display panel once it is stored in this machine When using Locked Print it is not possible to print unless a password is entered on the machine s display panel Your confidential docu ments will be safe from being viewed by other people by Limitation O A Locked Print file cannot be stored if e the total number of Sample Print Locked Print Hold Print and Stored Print files in the machine is over 100 The maximum num ber varies depending on the vol ume of data in files e the file contains over 1 000 pages sent or stored files in the machine contain over 9 000 pages in total Note O If a Locked Print file has not been stored properly check the error log on the control panel see p 105 Checking the Error Log O Even after you turn off the ma chine stored documents remain However the Auto Delete Tempo rary Print Jobs or Auto Delete Stored Print Jobs settings are applied first see p 128 System O If the application has a collate op tion make sure it is not selected before sending a print job Locked Print jobs are automatically collat ed by the printer driver as default If a collate option is selected in the application print dialog box more sets than intended may be printed O After the Locked Print file is print ed the job is automatically deleted Printing a Locked Print File The following procedure describes how to print a Locked Prin
115. lnet can be used with the machine access appletalk autonet btconfig dhcp diprint dns domainname help host name ifconfig info ipp netware passwd prnlog rendezvous route set show slp smb snmp spoolsw ssdp status syslog web wins List of the Setting Items UNIX The following UNIX commands can be used with the machine Device Option Value Function Summary binding longedge shortedge left top Specifies the binding direction for right duplex printing copies Number of copies 1 999 Specifies the number of copies duplex off on Specifies whether duplex printing is on or off filetype pel postscript rps Specifies the printer language for printing filter text Specifies the text printing mediatype plain recycled special thick thin Specifies the paper type color transparency letterhead preprinted prepunched labels bond cardstock thickduplex backs plainorrecycled orientation portrait landscape Specifies the feed direction of the paper outbin finishershift finisherproof inner Specifies the output tray upper paper a3 a4 a5 a6 jisb4 jisb5 ledger le Specifies the paper size gal letter halfletter executive fgl foolscap folio com10 monarch c6 c5 dl k8 k16 custom qty Number of collated sets 1 999 Specifies the number to collate resolution value of resolution 200 300 600 Specifies the resolution for pr
116. may not print correctly 19 Click OK to close the printer properties dialog box Note O The protocol is set to inactive as default Enable it using Web Image Mon itor or Telnet 37 38 Preparing the Machine Form Feed Do not use NetWare to configure form feed Form feed is controlled by the print er driver on Windows If NetWare form feed is configured the printer may not print properly Follow the procedure below to disable form feed according to the operating sys tem used e Under Windows 95 98 Me clear the Form feed check box on the Printer Settings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Form feed check box on the NetWare Settings tab in the printer properties dialog box Banner Page Do not use NetWare to configure a banner page Follow the procedure below to disable banner pages according to the operating system used e Under Windows 95 98 Me clear the Enable banner check box on the Print er Settings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Enable banner check box on the NetWare Settings tab in the printer prop erties dialog box Printing after Resetting the Printer Printer to print server connection requires 30 40 seconds to resume after the printer is reset During this period jobs may be accepted depe
117. n e Using telnet Type in spoolsw spool on to set Spool Printing See Network Guide for more information about telnet Viewing a list of spool jobs on the display panel If Spool Printing is set a list of spooled jobs can be viewed on the display pan el screen Press the Printer key and then press Spooling Job List A list of spooled jobs appears e Deleting jobs Select files to be deleted and then press Delete Note O If Spool Printing is not set you cannot select Spooling Job List Viewing Deleting spool jobs in Web Image Monitor Start Web Image Monitor and enter the machine s IP address in the address bar This displays the top page For more information see Network Guide 100 Form Feed Form Feed This section gives instructions for op erating the machine when there is no tray for the selected paper size or type or when paper loaded in the machine has run out 7 Limitation O The tray cannot be changed if the following functions are set for it e Staple e Duplex Print to a tray that does not support duplex printing e Cover sheet e Front and Back cover e Slip sheet F Note O If form feed is selected for a tray with the following settings you can change the tray by canceling the settings e Staple e Duplex O If Auto Continue is selected form fed paper is printed after a set in terval See p 128 System If the machine does not have a tray for the selected paper size
118. n You can set the print resolution in dots per inch e 300 dpi e 600 dpi Note O Default 600 dpi 133 134 Printer Features PS Menu This menu appears only when the op tional PostScript 3 unit is installed Data Format You can select a data format e Binary Data e TBCP kd Limitation O This setting is not effective when operating the machine with a parallel or EtherTalk connection O When operating the machine with a parallel connection and also if the binary data is sent from the printer driver the print job is canceled O When operating the machine with an Ethernet connection the print job is canceled under the following conditions e The printer driver data for mat is TBCP and the data format selected on the dis play panel is Binary Data e The printer driver data for mat is binary and the data format selected on the dis play panel is TBCP Note O Default TBCP Resolution You can set the print resolution in dots per inch e 300 dpi e 600 dpi Note O Default 600 dpi PDF Menu This menu appears only when the op tional PostScript 3 Unit is installed Change PDF Password Set the password for the PDF file executing PDF Direct Print e Current Password e New Password e Confirm New Password A password can be set using on the Web Image Monitor but in this case the password information is sent through the network If security is a priority
119. n the following conditions must be met When connected with parallel cables e The computer must support bidirectional communication e The machine must support bidirectional communication e The interface cable must support bidirectional communication e The machine must be connected to the computer using the standard paral lel cables and parallel connectors e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab with the RPCS printer driver Making Option Settings for the Printer When connected with the network e The machine must support bidirectional communication e SmartDeviceMonitor for Client included on the CD ROM must be installed and TCP IP must be used e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab with the RPCS printer driver e In addition to the above one of the following conditions must also be met e The SmartDeviceMonitor for Client port and the TCP IP protocol must be used e The standard TCP IP port must be used without changing the default port name for Windows 2000 XP and Windows Server 2003 Microsoft TCP IP print IP address must be specified for use for Win dows NT 4 0 e IPP port name must include the IP address when using the IPP protocol When connected with IEEE 1394 e The computer must supp
120. n select several printer drivers O click Next gt 7 Select the Printer Name check box to select the printer model you want to use The printer name can be changed in the Change settings for Printer Name box Using as a NetWare Print Server Remote Printer 8 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port g Click Port and then click Add 10 Click Network Printer and then click OK 11 Double click the name of the NetWare file server on the network tree 2 The created queue is displayed P Select the print queue and then click OK E Check that the port of the selected printer is displayed in Port 14 Click Continue The printer driver installation starts B Click Finish in the Select Program dialog box 16 Click Finish in the Installation completion dialog box 17 In the Printers window open the printer properties Under Windows XP or Windows Server 2003 open the printer properties from the Printers and Faxes window 18 On the Printer Settings tab clear the Form Feed and Enable Banner check boxes Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 click the NetWare setting tab Do not select these check boxes since they are automatically selected by the printer driver If you select the check boxes the printer
121. n the CD ROM Network Devmon Client Disk1 Operating system Protocol stack Windows 95 98 Me TCP IP provided with Windows 95 98 Me IPX SPX provided with Windows 95 98 Me NetWare Client provided with Windows 95 98 Me Novell Client provided with Windows 95 98 Me Windows 2000 TCP IP provided with Windows 2000 IPX SPX provided with Windows 2000 NetWare Client provided with Windows 2000 Novell Client provided with Windows 2000 or NT Windows XP TCP IP provided with Windows XP IPX SPX provided with Windows XP NetWare Client provided with Windows XP Novell Client provided with Windows XP Windows Server 2003 TCP IP provided with Windows Server 2003 IPX SPX provided with Windows Server 2003 NetWare Client provided with Windows Server 2003 Novell Client provided with Windows Server 2003 Windows NT 4 0 TCP IP provided with Windows NT IPX SPX provided with Windows NT Client Service for NetWare provided with Windows NT Novell Client provided with Windows 2000 or Win dows NT 147 148 Appendix Available functions SmartDeviceMonitor for Client has the following functions e Peer to peer print function e Prints directly on the network printer without sending any data to a print server e Prints on a substitute printer when there are too many jobs waiting on the specified printer or when an error disables printing Recovery Printing e Allocates multiple print jobs
122. nding on Net Ware specifications but not printed To print after resetting the printer as the remote printer check on the print server that the remote printer is disconnected or wait for two minutes before trying to print Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB Before installing check that only the operating system is running on the comput er and no print jobs are in progress The printer drivers can be installed from the supplied CD ROM provided with this machine Windows 98 SE Me USB kimportant O Installation via USB is not possible under Windows 95 98 Upgrade to Win dows 98 SE Me When USB is first used the plug and play function starts and the New Hardware Found Device Driver Wizard or Add New Hardware Wizard dialog box appears de pending on the operating system If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window 4 Turn off the power of the machine B Connect the machine to the computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the computer DB click Next gt 5 Click Search for the best driver for your device Recommended and then click Next gt select the Specify a location check box and then click Browse
123. ns Stapling Precautions Limitation O Stapling can be done only with the optional finisher installed O Stapling cannot be done when paper is fed from the bypass tray O You cannot interrupt the current job with a job for another function requiring stapling or collating O When printing on letterhead stapling may not be at the specified position Note O When the finisher is installed and when an output tray that cannot output us ing the staple function has been selected the paper will be output according to System Settings O If you cannot make staple settings even with the finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help O When duplex printing is selected adjust staple positions to the binding orien tation O When the finisher is being used for another function s job for example a copy job printing will start after that job ends O When setting Staple in the printer driver settings make sure that a collate op tion is not selected in the print settings of the application If a collate option is selected in the application printing will not be as intended O Be sure to set paper size and orientation in the printer driver when stapling Depending on the software you are using print settings may not be saved and the printed result may not be as expected O When printing restarts after remov
124. nst harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television re ception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Declaration of Conformity Product Name Printer Scanner Controller Model Number Printer Scanner Unit Type 3030 Responsible party Ricoh Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interferenc
125. nter driver is supported O Printing at 200 dpi is not possible O You cannot partially embed patterns and text strings in a document Note O Due to the effects of the settings the results of copying scanning and saving documents in the document server may vary depending on the machine model and setting conditions O Printing with background patterns and text may be slower than normal printing Important Notice e Ricoh does not provide warranty regarding the appearance of print patterns and other copy protection features The appearance of the print patterns and the performance of Unauthorized Copy Control may vary depending on the quality of paper used and the machine model and settings e Ricoh takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print patterns 81 82 Other Print Operations Using the Print Job List Print files stored in the machine can be printed You can select the print files from the Complete List or List Per User ID screen Selecting the Initial Print Job List For the print job list select one of the two display types e Complete List displays a list of saved print jobs e List Per User ID displays a list of user IDs Reference For details about list types see p 83 Displaying a Print Job List 4 Press the User Tools Counter key The User Tools Counter menu appears 2 Press Printer F
126. nterface Option e IEEE 1284 parallel interface Note O Usea standard 36 pin printer cable not longer than 3 meters 10 feet e IEEE 1394 interface e IEEE 802 11b wireless LAN interface e Bluetooth interface Network protocol TCP IP IPX SPX AppleTalk Printer language Standard PCL 6 5e RPCS Option PostScript 3 PDF Fonts PCL 6 5e Agfa Monotype 35 Intellifonts 10 TrueType fonts 13 International fonts and 1 Bitmap font PostScript 3 136 fonts Type 2 24 Type 14 112 Memory 384 MB Hard disk Storage capacity 20 GB 161 162 Appendix Component Specifications Operating systems sup ported by this machine Windows 95 98 Me Windows 2000 Windows XP Windows Server 2003 Windows NT 4 0 Mac OS 8 6 to 9 2 Mac OS X v10 1 or higher Network cable 100BASE TX 10BASE T shielded twisted pair STP Catego ry TypeS cable Specifications Options bd Limitation O Only one optional interface board can be installed in the machine at a time Therefore the optional IEEE 1394 interface board the IEEE 802 11b interface unit the IEEE 1284 interface board and Bluetooth interface unit cannot be in stalled concurrently IEEE 1394 Interface Board Type B Transmission spec IEEE 1394 Interface IEEE std 1394 1995 compliant IEEE std 1394a 2000 compliant Device class SCSI print Windows 2000 XP
127. nto the CD ROM drive Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM O click Browse 7 Select the printer driver you want to use If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 E click Open click 0K Installing the Printer Driver Using IEEE 1394 SCSI print 10 Follow the on screen instructions When installation is complete the printer connected to 1394_00n appears in the Printers window n shows the number of printers connected Note O If the printer driver has already been installed the printer icon is added to the Printers window In this case printer driver installation is not necessary O If printing does not work properly after the installation delete the port and reinstall the printer driver For details see p 151 The Machine Does Not Print O If you do not want to install the printer when Found New Hardware Wiz ard starts under an operating system that supports SCSI print disable the device by following the proce
128. obs may be canceled if Reset All Jobs is pressed while Wait ing is on the display panel After the interval set in I O Tim eout in Printer Features has passed the next print job can be sent A print job sent from a dif ferent client computer will not be canceled in this case Note O You cannot stop printing data that has already been pro cessed For this reason printing may continue for a few pages after you press Job Reset O A print job containing a large volume of data may take con siderable time to stop Reference For details see p 103 Cancel ing a Print Job Canceling a Print Job Canceling a Print Job A B Press Job Reset on the display Windows Canceling a Print panel or the Clear Stop key on Job the control panel 4 Double click the printer icon on the Windows task tray ees ESSE aE o e A3 AB csse A window appears showing all ome SOR print jobs currently queued for a printing Check the current status of the job you want to cancel g Press Reset Current Job or Reset All Jobs B Select the name of the job you want to cancel Bon the Document menu click Cancel Printing Note O In Windows XP Windows Server e Reset Current Job cancels the 2003 and Windows NT 4 0 click print job currently being pro Cancel on the
129. ollowing procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing pe Reference For details see Printer Driver Help 67 68 Setting Up the Printer Driver RPCS Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two dialog box types of the printer properties dialog box Multi tab is used as an example in this manual For details about changing the dialog box types see the printer driver Help Multi tab This dialog box type is designed for users who often change print settings to perform various printing operations Custom Setting This dialog box type is designed for users who rarely change print settings This type of dialog box may vary depending on the installed options Making Printer Default Settings To make the printer default settings open the printer properties dialog box from the Printers window amp important O You cannot change the printer default settings for each user Settings
130. or Printer Name box 9 Double click the printer name to display the printer settings Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port 10 Click Port and then click Add 11 Click SmartDeviceMonitor and then click OK P Click TCP IP and then click Search A list of printers using TCP IP appears Using the SmartDeviceMonitor for Client Port E Select the printer you want to use and then click OK Only printers that respond to a broadcast from the computer appear To use a machine not listed here click Specify Address and then enter the IP address or host name of the machine Under Windows 95 98 Me you cannot add an IP address partially similar to the one already used For example if 192 168 0 2 is in use 192 168 0 2xx cannot be used Similarly if 192 168 0 20 is in use 192 168 0 2 cannot be used 14 Check that the port of the selected printer is displayed in Port 15 Set a user code if necessary This allows a SmartDeviceMonitor for Admin user to display and check sta tistics about the number of sheets which each user prints For details see SmartDeviceMonitor for Admin Help Up to 8 numeric characters can be entered No alphabetic character or symbol can be entered 16 Select the Default Printer check box to configure the printer as default 17 Click Continue Install
131. or SmartDeviceMonitor for Client Help 29 30 Preparing the Machine Using the Standard TCP IP Port Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional and Windows Server 2003 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member 4 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLRPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers U Ciick Next gt 8 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings F Note O The details shown in Comment Driver and Port vary depending on the operating system printer model and port 10 Click Port and then click Add WD cl
132. or paper type or if the selected paper loaded in the machine has run out a caution mes sage appears If this message appears do one of the following Print Using a Selected Tray 4 Select the tray for form feed from those that appear on the display panel If you want to print after adding paper to the tray select the tray af ter loading the correct paper 2 Note O To load paper in the bypass tray see p 13 Setting Paper on the Bypass Tray 2 Press Continue The machine prints using the se lected tray Note O If a tray with a smaller paper size is selected the print job may be cut short or other prob lems may occur 101 102 Other Print Operations Canceling Form Feed 4 Press Reset Delete the stored print jobs and then cancel form feed 2 Press Reset Current Job or Reset All Jobs e Reset Current Job cancels the print job currently being pro cessed e Reset All Jobs cancels all jobs in the print queue e Resume Printing resumes print ing jobs A confirmation message appears 3 Press Yes to cancel the print job Note O Press No to return to the previ ous display Jkimportant O If the machine is shared by mul tiple computers be careful not to accidentally cancel someone else s print job O Under Windows If the machine is connected to the computer us ing a parallel cable sent print j
133. orrespond to the entered password and files that do not require a password If no pass word is entered or is entered in correctly the machine prints only files that do not require a password The number of print files is displayed on the confir mation screen Stored Print 9 Press Yes The Stored Print file is printed Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset A Stored Print file is not deleted even if Job Reset is pressed O A Stored Print file sent to the machine is not deleted unless you delete a file or select Auto Delete Stored Print Jobs see p 128 System For details see p 97 Deleting Stored Print Files Deleting Stored Print Files E Press the Printer key to display the Printer screen 2 Press Print Jobs A list of print files stored in the ma chine appears B Press Stored Print Job List A list of Stored Print files stored in the machine appears Note O Depending on the security set tings certain print jobs may not be displayed 4 Select the file you want to delete by pressing it B Press Delete The delete confirmation screen will appear Note O If multiple print files are select ed and some of these require a password the machine deletes files that correspond to the en tered password and files that do not require a password If no password is ente
134. ors e High Speed that occur when printing from a e Standard computer Normally you do not need to change this setting P Note b A t Priorit O Default High Speed i Jol sa A cea e Printer Priority Selection Signal Status e Facsimile Priority Specifies the signal level of the par allel interface Note e High O Default Job Acceptance Priority e Low Note O Default High gt Input Prime Specifies whether the prime signal is active or inactive when an input prime signal is sent Normally you do not need to change this setting e Effective e Invalid Note O Default Invalid 159 160 Appendix Precautions when using Windows Server 2003 Precautions When Using the Terminal Server Mode Certain printer driver functions are disabled Disabled functions are displayed in gray When using all printer driver functions use Windows Server 2003 in the normal mode Specifications Specifications This section contains the machine s electrical and hardware specifications in cluding information about its options Component Specifications Resolution 600 x 600 dpi 300 x 300 dpi 200 x 200 dpi Printing speed Type 1 e 25 ppm Type 2 e 30ppm A4 D 8 2 x 11 D plain paper F Note O Printing speeds depend on the machine Check which type of machine you have See General Settings Guide Interface Standard e Ethernet interface 1OOBASE TX 10BASE T e USB 2 0 i
135. ort bidirectional communication e The machine must be connected to the IEEE 1394 connector of a computer using the IEEE 1394 interface cable e Activate must be selected in the SCSI print of IEEE 1394 and Activate must be selected in the Bidi SCSI print e Under Windows 2000 XP or Windows Server 2003 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the ports tab with RPCS printer driver When connected with USB The machine must be connected to the computer s USB port using the USB in terface cable The computer must support bidirectional communication Note O Install SmartDeviceMonitor for Client from the supplied CD ROM 57 58 Preparing the Machine If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled kd Limitation O Under Windows 2000 XP and Windows Server 2003 Manage Printers per mission is required to change the printer properties in the Printers folder Log on as an Administrators or Power Users group member O Under Windows NT 4 0 Full Control permission is required to change the printer properties in the Printers folder Log on as an Administrators or Pow er Users group member 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E on the File menu click Propertie
136. ou can select the default paper size e 11x17 e 8 2x14 e 81 2x11 51 2 x8 2 e 7 4x 101 2 e 8x13 e 81 2x13 e 8 4x13 e A3 e B4JIS e A4 e B5JIS e A5 e A6 e 8K e 16K e Custom Size Printer Features Parameters Note O Default e Metric version A4 e Inch version 8 2 x 11 Letterhead Setting You can rotate original images when printing When printing original images are always rotated by 180 degrees Therefore output might not be as expected when printing onto letter head or preprinted paper requiring orientation Using this function you can specify image rotation e Off e Auto Detect e On Always Note O Default Off O When set to Off original images are rotated by 180 degrees O When set to Auto Detect the ma chine detects a letterhead or pre printed paper automatically and does not rotate them O When set to On Always the machine does not rotate O This function reduces printing speed Bypass Tray Setting Priority You can specify which of the two options Printer Driver Com mand or Machine Settings has pri ority for determining the paper size for the bypass tray e Driver Command e Machine Settings Note O Default Driver Command e Xa e e Kd Edge to Edge Print You can select whether or not to print on the entire sheet e Off e On Note O Default Off O The 5mm margin along the edg es may not be print
137. our operating system is Windows select PostScript optimize for speed in PostScript Output Option PostScript Output Option is located as follows e Windows 95 98 Me Print Quality tab in the printer properties dialog box e Windows 2000 XP Windows 2003 Server PostScript Output Option in PostScript Options on Advanced on Layout tab in the printing preferences dialog box e Windows NT 4 0 File on Advanced on Document Defaults tab in the printing pref erences dialog box e Mac OS 9 x Printer Specifications in the print dialog box e MacOSX Set 3 tab in Printer Features in the print dialog box If you use Windows select PostScript optimize for speed e Windows 95 98 Me PostScript output format on the PostScript tab in the printer proper ties dialog box e Windows 2000 XP Windows Server 2003 PostScript Output Option in PostScript Option on Advanced on Lay out tab in the printing preferences dialog box e Windows NT 4 0 File on Document Defaults on Advanced tab in the printing pref erences dialog box RPCS Select the lower value for Resolution on the Print Quality tab in the printer driver s dialog box Note O To enable Change User Settings select the User settings check box Select Fast for Document type list on the Print Quality tab in the printer properties dialog box See the printer driver Help Troubleshooting Problem
138. ows 2000 XP or Win dows Server 2003 an erroneous device is displayed under USB Controller in the De vice Manager dialog box Printing with Parallel Connection Printing with Parallel Connection To use a machine connected using a parallel interface click LPT1 when install ing the printer driver Installing the PCL or RPCS Printer Driver kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCLRPCS Printer Drivers 8 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers U click Next gt 8 Select the Printer Name check box to select the printer model you want to use The printer name can be changed in the Change settings for Print
139. portant O After printing is completed Sample Print Locked Print and Hold Print files are deleted 2 Reference For details about printing each type of print job see the follow ings e p 86 Sample Print e p 89 Locked Print e p 92 Hold Print e p 95 Stored Print 99 Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored and then prints them after they are transferred This shortens printing time as it maximizes printer efficiency kimportant O During Spool Printing the hard disk is accessed and the Data In indicator blinks Turning off the computer or machine during Spool Printing can dam age the hard disk Also if the computer or machine is turned off during Spool Printing spooled jobs will be deleted Therefore do not turn the power to the computer or machine off during Spool Printing r4 Limitation O If data is sent to the machine using other protocols besides diprint lpr ipp and smb Spool Printing cannot be performed Up to a maximum of 150 jobs at once can be spool printed Note O Printing the first page with Spool Printing will be slow O The computer requires less print processing time when large amounts of data are spooled Setting Spool Printing Spool Printing can be set using telnet or Web Image Monitor e Using Web Image Monitor See Network Guide or Help for more informatio
140. properties PCL 61 printer properties RPCS 68 Windows NT 4 0 document defaults PCL 66 document defaults RPCS 75 printer properties PCL 66 printer properties RPCS 74 Windows Server 2003 printer properties PCL 64 printer properties RPCS 72 Windows XP printer properties PCL 64 printer properties RPCS 72 MEMO 167 MEMO 168 EN B767 7512 Printed in Japan EN B767 7512 B7677512 9u 1 JOJUUg SUOHONYsU BuyoOJOdO ogoe OCA pun JOUUDDS IJE UL_
141. r Client port 19 Preparing the Machine e kod e wy Windows 2000 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port IEEE 1394 IP over 1394 None Windows XP Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port IEEE 1394 IP over 1394 SmartDeviceMonitor for Client port Standard TCP IP Windows Server 2003 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port IEEE 1394 IP over 1394 SmartDeviceMonitor for Client port Standard TCP IP Windows NT 4 0 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port LPR port IEEE 1394 IP over 1394 None Reference 20 See the explanation of how to install the printer driver for each type of port For the SmartDeviceMonitor for Client port see p 23 Using the SmartDe viceMonitor for Client Port For the Standard TCP IP port see p 30 Using the Standard TCP IP Port For the LPR port see p 32 Using the LPR Port Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer the NetWare print server or the NetWare remote printer Windows 2000 XP Windows Serv
142. r connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers con nected Windows XP Windows Server 2003 USB kimportant O Installing a printer driver requires Administrators permission Log on using an account that has Administrators permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window The printer drivers can be installed from the supplied CD ROM provided with this machine If the printer driver is not installed follow the plug and play instructions of the printer to install it from the supplied CD ROM g Turn off the power of the machine B Connect the machine to the computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the computer Installing the Printer Driver Using USB 4 In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next gt 5 Insert the CD ROM into the CD ROM drive Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes
143. r messag es and function menus See p 6 Display Panel 4 Energy Saver key Press to switch to the Energy Saver mode Note O This key is ineffective during System Settings User Tools operations AJO001S 5 Main power indicator Lights when the main power switch is turned on kimportant O Do not turn off the main power switch while the On indicator is lit or blinking Doing so may damage the hard disk 6 On indicator Lights when the operation switch is turned on 7 Operation switch Press to turn the power on the On indi cator goes on Press again to turn the power off the On indicator goes off 8 Clear Stop key e Press to cancel the entered data e Press to stop printing if the Printer screen is displayed 9 key Press after entering a value 10 Number keys Press to enter a value for various settings Getting Started 11 Function keys Press to switch between the Copy Document Server Fax Printer and Scanner screens The indicator for the selected function lights 12 Function status indicators These show the status of the above func tions e Green the function is active e Red the function has been interrupted 13 Data In indicator The Data In indicator shows the status of data reception from a computer e This indicator blinks when data is be ing received e This indicator lights when there is data remaining
144. re as follows e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product name of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product name of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition e The product name of Windows NT 4 0 are as follows Microsoft Windows NT Workstation 4 0 Microsoft Windows NT Server 4 0 Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Depending on which country you are in your machine may include certain options as standard For details please contact your local dealer Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursu ant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection agai
145. reading from the CD ROM 6 Select the Include this location in the search check box under Search for the best driv er in these location and then click Browse to select the printer driver location If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 7 Check the printer driver location and then click Next gt 8 Click Continue E click Finish If installation is successful the icon of the printer connected to the USB001 port is added to the Printers window Note O The number after USB varies depending on the number of printers con nected 43 44 Preparing the Machine Troubleshooting for Using USB Problems Solutions The machine is not automatically recognized Turn off the power of the machine reconnect the USB cable and then turn it on again Windows has already configured the USB set tings Open Windows Device Manager and then under Universal Serial Bus controllers remove any conflicting devices Conflicting devices have a yellow or icon by them Take care not to accidentally remove required devices For details see Windows Help Note O When using Wind
146. red or is en tered incorrectly the machine deletes only files that do not re quire a password The number of files to be deleted is dis played on the confirmation screen g Press Yes to delete the file After the file has been deleted the file list screen will return Note O If you do not want to delete the file press No O If you set the password in the printer driver enter the pass word to delete Other Print Operations Printing from List Per User ID If you select List Per User ID from Ini tial Print Job List in System of Printer Features see p 82 Selecting the Ini tial Print Job List you can select printing files from the list of user IDs Printing the Desired Print Job 4 On the Printer screen press Print Jobs bremsas u 20 osu ow oo ft pe oftie ga11 117 A3 AZ consi Dele Lists amp Emer Log Coe tal Joh Peset A list of user IDs whose files are stored in the machine appears 2 Reference To display the Printer screen see p 83 Displaying a Print Job List 2 Press the user ID whose file you want to print IER Print Jobs Set Use A ps these rie ICE C C eee oe Agee Note g You cannot select multiple user IDs at the same time O Press 4Prev or VNext to scroll through the list res Print Al sobs O Press Cl
147. river The following items also appear ae 5 j PERDI oeren T Receve m 9 De A e Date Time The date and time when the job was sent from the C Copy computer e File Name The name of files C Document Server stored in the machine LC Facsimile Note O Depending on the security set Printer tings certain print jobs may not O Scanner be displayed nore g Select the file you want to print by pressing it 4 Press Print Jobs F Note O To select all print jobs press Se ravine Doop ET lect All Jobs w omne 8x11 1117 AZ AZ cstns O Press 4Prev or VNext to re N scroll through the list O To cancel a selection press the A list of print files stored in the ma chine appears highlighted print job again To clear all selections press Clear All O To view details about a selected print file press Details 7 Press Print to change the number of sets to be printed 87 88 Other Print Operations 8 Enter the new number of sets us ing the number keys If you do not want to change the set quantity proceed to step f Note g You can enter up to 999 sets O Press Clear Stop to correct any entry mistakes O When multiple files are selected without setting a quantity 1 page less than the minimum number of all set
148. rtant NotiC Esei cciccciec eagesecenve ese anc enpiri N irn Aa iee eiat Using the Print Job LiSt cceceeseeesseeeeseeeeseeeenseeeeseeesseeeeeseeeeseeesseeeeaseeeenseeenenee Selecting the Initial Print Job List Displaying a Print Job List Sample Print ccssesesensseenes Printing a Sample Print File Deleting Sample Print Files LOCKS PHN ccs dscctessicisseciesndadsasctadcarevaccedacidecuerscoddevaudedaocisssapisdsiaadoaniauceasecadeauaeedaay Printingva Locked Print Files i2ccc sc as e see aeaa A A E Deleting Locked Print Files Hold Print asssessssssnnsnnnsnnnrennennssnnnne Printing a Hold Print File Deleting Hold Print FeS cicsiesnsrsrseisnriseiiriiristeisusinninis sierden SI Kola o I Print nA EAE EAE A E Printing a Stored Print File Deleting Stored Print Files Printing from List Per User ID cccssessseseeeesseeesseeenseensneeeeeseeesseeeeaseeseseeeenees Printing the Desired Print Job Printing All Print Jobs Spool Printing 0 0 Form Feed eccseessseeessseessseeenseees Print Using a Selected Tray oe Canceling Form Feed iva ack nnnniin nie addon neni can tensa ake Canceling a Print JOD ccssessseesseeeseeeeneeeeeneeeesseeeaseeesneeeesseesaseeeaseeeeseneeneeeeas Windows Canceling a Print Job ae Checking the Error LOG cssecsseesseeesseessseeesneeeesseeeaseeesneeeessneenseeesseeeeseeeenseeeas COVENS icc tees Srestcieeet ci
149. s 4 Click the Accessories tab If options in the Change Accessories tab are disabled bidirectional connection is enabled In this case no change is necessary for option settings Note O If you are using the RPCS printer driver click the Change Accessories tab 5 Select options installed from the Options area and then make the neces sary settings g Select the total amount of the memory in Total memory when the optional SDRAM module is added u Under Paper source tray settings click and highlight the tray to be used and then select the appropriate size position and type for the tray Select the Do not use Auto Tray Select check box to exclude the tray from the targets of automatic tray selection 8 Click OK to close the printer properties dialog box Installing Font Manager 2000 Installing Font Manager 2000 Limitation O Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 in stalling applications by Auto Run requires administrator permission To in stall a printer driver by Auto Run log on using an account that has administrator permission 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Click Font Manager 2000 4 Follow the instructions on the screen 59 60 Preparing the Machine Using Adobe PageMaker Version 6 0 6 5 or 7 0 Under Windows 95 98 Me 2000 XP Windows Server 2003
150. seeeesseeesnseeeeseeeseeeeenseeeens atelesi nate al a coated cares Ze T EE T E EET AE Connecting the Machine to the Host Using a USB Cable eee 10 Connecting the Machine to the Host Using the Parallel Cable IEEE 1394 SCSI print Cable cee ccceceeeeeeeeeeeeeeeeneeeseeeeeeaeeseeeeseaeeseneeeeaaes Connecting to the Ethernet Interface 00 0 eee cece eee e eset eee teeeeeeeeaeeeaeeeeeeeeeaees Setting Paper on the Bypass Tray Setting Custom Size Papel ee ceeceesseeseeeeeeeeeceseeeneceeeeeneeeneseaeesneseaeeneeeees Setting Thick Paper or OHP Transparencies 2 Preparing the Machine QUICK inst ll ariens rnanera anean sanaan anapaswa saaana Kasas aaia nanaon oane Confirming the Connection Method Network Connection r sierran eea raie ia aana aa ae apaia E aaa aeaniee nia iiki Local Connection erens sine data en net aaua taaa aaa Eaa aran AEA Eaa A Erea Ea eee Using the SmartDeviceMonitor for Client POrt ssssssenssnnssnnrnnnnnnnnnnnnnnne Installing SmartDeviceMonitor for Client sssesssseesneseensrrerrerrerrernsreee Installing the PCL or RPCS Printer Driver TCP IP Installing the PCL or RPCS Printer Driver IPP sessies Changing the Port Settings for SmartDeviceMonitor for Client 000 ee 28 Using the Standard TCP IP Port ss sssusssunsnunnnunnnunnnnnnnunnnunnnunnnnnnnunnnunnnnnnnnnnnnnnnnne Installing the PCL or RPCS Printer Driver 0 eccesseeeeeeeeeeteeeeeseeeeeeeeeeneeeaees Using the LPR Pol t
151. send them after stored files have been printed or deleted Covers Covers Using this function you can insert cover and back sheets fed from a different tray to that of the main paper and print on them Reference For printing methods see the printer driver Help Limitation O To use this function Collate must be set Rotating Collate cannot be set Note O The cover sheets should be the same size and orientation as the body of the paper O If Auto Tray Select is set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the LJ orientation There fore if the cover paper is set to the D orientation the orientation of cover and body will be different gt Cover sheet Prints the first page of the document on the sheet for the cover page e Print on one side Prints on one side of the cover sheet only even when duplex printing is se lected veg AEV016S e Print on both sides Prints on both sides of the cover sheet when duplex printing is selected Front cover printed on both sides ELEF AEV017S 107 Other Print Operations e Front cover printed on one side T AEV032S e Blank e When printing one side T AEV018S e When printing both sides Deg AEV033S Front and Back cover Prints the first and last page of the document as the cover and
152. set the ID of the default font you want to use e 0to63by1 Note O Default 0 Printer Features Parameters Z Ww 1 ee 5 ee 1 ee Point Size You can set the point size you want to use for the selected font e 4 00 to 999 75 by 0 25 Note O Default 12 00 O This setting is effective only with variable space fonts Font Pitch You can set the number of charac ters per inch for the selected font e 0 44 to 99 99 by 0 01 Note O Default 10 00 O This setting is effective only with fixed space fonts Symbol Set You can specify the set of print characters for the selected font The available options are as follows Roman 8 ISO L1 ISO L2 ISO L5 PC 8 PC 8 D N PC 850 PC 852 PC8 TK Win L1 Win L2 Win L5 Desktop PS Text VN Intl VN US MS Publ Math 8 PS Math VN Math Pifont Legal ISO 4 ISO 6 ISO 11 ISO 15 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 Note O Default PC 8 Courier Font You can select a courier font type e Regular e Dark Note O Default Regular Extend A4 Width OO Oo You can extend the printing area width when printing on A4 sheet with PCL e Off e On Note O Default Off O When the setting is On the width will be 8 1 2 inches Append CR to LF When set to On a carriage return will follow each line feed CR CR LF CR LF FF CR FF e Off e On Note O Default Off Resolutio
153. splay panel If you print the remaining sets of the Sample Print file the job in the ma chine is deleted automatically Printing a Sample Print File The following procedure describes how to print a Sample Print file with the PCL 6 5e and the RPCS printer driver For information about how to print a Sample Print file with the PostScript 3 printer driver see Post Script 3 Supplement included as a PDF file on the CD ROM kd Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function Note O The following procedure describes when you select Complete List from Initial Print Job List see p 82 Selecting the Initial Print Job List OD Configure Sample Print in the printer driver s properties 2 Reference For details about configuring the printer drivers see the rele vant Help files Sample Print 2 Start printing from the applica 5 Press Sample Print Job List tion s Print dialog box A list of Sample Print files stored in Note the machine appears O Make sure to set more than two copies CE The Sample Print job is sent to the caT Cen machine and the first set is printed eT 3 On the machine s control panel press the Printer key to display the Printer screen e User ID The user ID set up by the printer d
154. structions on the display to install SmartDeviceMonitor for Client E click Finish If you are required to restart the computer after installing SmartDeviceMon itor for Client restart the computer Note O To stop installation of the selected software click Cancel before installa tion is complete 23 24 Preparing the Machine Installing the PCL or RPCS Printer Driver TCP IP kimportant O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member 4 Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English click PCL RPCS Printer Drivers 8 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt g Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers U click Next gt 8 Select the machine model you want to use The printer name can be changed in the Change settings f
155. t file with the PCL 6 5e and the RPCS printer driver For information about how to print a Locked Print file with the Post Script 3 printer driver see PostScript 3 Supplement included as a PDF file on the CD ROM id Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function Note O The following procedure describes when you select Complete List from Initial Print Job List see p 82 Selecting the Initial Print Job List 4 Configure the Locked Print in the printer driver s properties 2 Reference For details about configuring the printer drivers see the cor responding Help files 2 Start printing from the applica tion s Print dialog box The Locked Print job is sent to the machine 3 On the machine s control panel press the Printer key to display the Printer screen 89 90 Other Print Operations 4 Press Print Jobs mrpetaysas iw 28 ofu olay of e 8111117 AZ AZ csmi T w omne Dede Lists amp Emer Log TES Pri inte Fror og Sr A list of print files stored in the ma chine appears E Press Locked Print Job List A list of Locked Print files stored in the machine appears Print Jobs okt Tow tortie _ibtare CORE sett 1 Gear i CET
156. tDeviceMonitor for Admin SmartDeviceMonitor for Client TrOUDICSHOOTING seeceeeeeseeeeeneeeeseeeenseeeeseeesseeesaseeeeseeesseeesaseeseneneeseneenseensneneenens Error amp Status Messages on the Display Panel The Machine Does Not Print ee eeeeceeeeeeeneeeeeeeaaeeeeeenaeeeeeseeaeeeeeteaeeeeeseeneeeenes Other Printing ProDlemms ssrin iresi caveddep cases cqcesoedetnneceencecdepesecesteeetenneeeedeeeeetvinnse System Settings Parallel Connection ssusssssssunsnunrnnnnnunnnnnnennnnnnnnnnnnnnnennnnn Precautions when using Windows Server 2003 Precautions When Using the Terminal Server Mode c ceseeeeeeeeeeeeeees 160 Specifications ecsecessseeessessceeeseneessnessecesnsnesssenesseneeesnessseeesseeeessnesseneesseeeens 161 Options 20 4 2608 the ait ai da Al ian Naa natin diane 163 Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual Note g g o K2 we Manuals provided are specific to machine type Adobe Acrobat Reader Adobe Reader is necessary to view the manuals as a PDF file Two CD ROMs are provided e CD ROM 1 Operating Instructions e CD ROM 2 Scanner Driver and Document Management Utility General Settings Guide Provides an overview of the machine and describes System Settings such as Tray Paper Settings Document Server functions and troubles
157. taple function see p 119 Staple and the printer driver Help Note O Depending on the application print settings may not be enabled and printed output may not be as expected When setting staple or collate in the printer driver make sure that the Collate check box is cleared in the application s Print dialog box If Collate is enabled in the application printing will not be as intended Printing with the Finisher Staple With the optional finisher installed sets can be stapled individually when print ing multiple sets Staple Position The specified staple position varies depending on paper size type quantity and feed orientation The following table shows staple positions Paper Orientation Print Data le Position the Machi ii ji on the Machine Direction Finisher 500 Finisher 1000 Vertical R R J Horizontal Vertical Horizontal AGP015S Reference e For paper sizes and maximum numbers of sheets available for stapling see Specifications General Settings Guide e For printing methods see the printer driver Help e The staple position will vary when using the PostScript 3 printer driver For more information see the PostScript 3 printer driver Help 119 120 Other Print Operatio
158. te the printer connected to 1394_00n appears in the Printers and Faxes window n shows the number of printers connected G Follow the on screen instructions Note O If the printer driver has already been installed the printer icon is added to the Printers and Faxes window In this case printer driver installation is not necessary O Even if the printer driver is already installed the message Found New Hardware Wizard may appear when the machine is connected to the computer using the IEEE 1394 interface cable for the first time In that case install the printer driver O If printing does not work properly after the installation delete the port and reinstall the printer driver For details see p 151 The Machine Does Not Print O If you do not want to install the printer when Found New Hardware Wiz ard starts under an operating system that supports SCSI print disable the device by following the procedure below When the Found New Hardware Wizard dialog box appears check that This wizard helps you install software for Unknown is displayed select the Install from a list on specific location Advanced check box and then click Next gt When the message Please choose your search and installation option appears clear all check boxes from Search for the best driver in these loca tions and then click Next gt When the message The wizard could not find the
159. tes ieeien ethers ele E E ein Slip sheet Chaptering User Defined Pages hes CON ate ii A E A E A EE E Printing with the FiniSher ssssssunsnnssnunenunnnunnnnnnnnnenunnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnn nnn l oe E O E ATE 5 Printer Features Printer Features Menu ssssssussennsennneunnnunnnunnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnn nananana nan 123 Adjusting Printer FeatureS s sssussenssensnnrnnnnnnnnnnnnnnnnnunnnunnnnnnnnnnnnnnnnnnnnnnnnn ennn 125 Printer Features ParameterS ssusssusssnnsnunnnunnnnnnnunenunnnunnnnnnnnnnnunnnnnnnnnnnnnennnn nnn 126 List Test Print 126 MaintOnanCe eit evisiscie cc piiniera ineine averano ordinei aeeiedia kiyinadi 128 EE E E E T E a iat 128 Host Interface 132 PCL Menu oenen 1182 PSO Men set ciiir srsgennae usa 1 134 PDF Mears EEE E A dense TT tndaneanaaienceagetegs 134 6 Using the Document Server Accessing the Document Server ccccssesssessseesseeeesseeesneeeesseeesseeeeneeneneneenseees 135 7 The Functions and Settings of the Machine Mainframe ws cccdesscccessscceceieccudeicecicwiesssaveccunsedtenesscedsssnvecctuevesscvedecceUssccesadsreessaccavess FUNCHONS 23 ote Sot ues Sects hoo AA S te SR ANS co E AA E SEE Int races cc 0 3 sises eee List of the Setting Items Web Image Monitor LOIN GU aed aineeseen rite ENE 8 Appendix Software and Utilities Included on the CD ROM Printer Drivers for This Printer Smar
160. than intended may be produced Printing a Stored Print File The following procedure describes how to print a Stored Print file with the RPCS printer driver For informa tion about how to print a Stored Print file with the PostScript 3 printer driv er see Postscript 3 supplement includ ed as a PDF file on the supplied CD ROM k4 Limitation O Applications with their own driv ers such as PageMaker do not support this function O If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function 2 Reference For details about setting printer drivers see Printer Driver Help You can also print or delete a Stored Print file from Web Image Monitor For details see Web Im age Monitor Help Note O The following procedure describes when you select Complete List from Initial Print Job List see p 82 Selecting the Initial Print Job List D configure Stored Print in the printer driver s properties 2 Reference For details about configuring the printer drivers see the rele vant Help files 95 96 Other Print Operations 2 Click Details and then enter a User ID in the User ID box F Note O You can also set a password The same password must be en tered when printing or deleting 3 Start printing from the applica tion s Print dialog box The Stored Print job is sent to the machine and stored 4 On the machine s control panel press the
161. the printer driver is not installed follow the plug and play instructions of the printer to install it from the supplied CD ROM 4 Turn off the power of the machine 2 Connect the machine to the computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the computer 4 Click Next gt in the Found New Hardware Wizard dialog box B Select the Search for a suitable driver for my device recommended check box and then click Next gt O select the Specify location check box and then click Next gt 7 Insert the CD ROM into the CD ROM drive Note O When Auto Run starts click Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 41 42 Preparing the Machine 8 Specify the location where the source files of the printer driver is stored If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 e PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 g Check the printer driver location and then click OK O Click Next gt P click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printe
162. tings is ap plied O When the number of set quanti ty is changed the changed quantity is applied to all select ed files 9 Press Yes The remaining sets are printed kimportant O When printing is completed the stored file is deleted Note O Press No to cancel printing O To stop printing after printing has started press Exit and then press Job Reset The file is deleted O Remaining print jobs are print ed before the Sample Print job Deleting Sample Print Files If you are not satisfied with the sam ple printout you can delete the Sam ple Print file revise it and print it again until the settings are suitable E Press the Printer key to display the Printer screen B Press Print Jobs A list of print files stored in the ma chine appears E Press Sample Print Job List A list of Sample Print files stored in the machine appears Note O Depending on the security set tings certain print jobs may not be displayed 0 Select the file you want to delete by pressing it 5 Press Delete The delete confirmation screen will appear g Press Yes to delete the file After the file has been deleted the file list screen will return F Note O If you do not want to delete the file press No Locked Print Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network Usually it is possib
163. tion only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 63 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK Note O Settings you make here are used as the default settings for all applications 2 Reference For details see Printer Driver Help 6
164. tional IEEE 1394 cable causes the printer icon to change 4 Connect the machine to the computer using the IEEE 1394 interface cable When the Found New Hardware Wizard dialog box appears check that This wiz ard helps you install software for Unknown is displayed B Select the Install from a list on specific location Advanced check box and then click Next gt 3 When the message Please choose your search and installation option ap pears select the Search for the best driver in these locations check box select the Include this location in the search check box and then select the Include this location in the search check box 4 Insert the CD ROM into the CD ROM drive Note O If Auto Run starts click Cancel and then Exit O To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM Installing the Printer Driver Using IEEE 1394 SCSI print 8 Specify the location where the source files of the printer driver is stored and then click Next gt If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN2K_XP Language DISK1 e PCL 5e D DRIVERS PCL5E WIN2K_XP Language DISK1 e PCL6 D DRIVERS PCL6 WIN2K_XP Language DISK1 PostScript 3 D DRIVERS PS3 WIN2K_XP Language DISK1 When installation is comple
165. to Job Cancel and jobs canceled manually from the control panel can be printed Menu List You can print a Menu List showing the machine s function menus PCL Config Font Page You can print the current configu ration and installed PCL font list o ka w PS Config Font Page You can print the current configura tion and installed PostScript font list Note O This menu can be selected only when the optional PostScript 3 unit is installed PDF Config Font Page You can print the current configu ration and installed PDF font list Note O This menu can be selected only when the optional PostScript 3 unit is installed Oo Hex Dump You can print in the Hex Dump mode Printing the configuration page 4 Press the User Tools Counter key on the control panel The User Tools Counter menu appears 2 Press Printer Features The Printer Features menu ap pears inter Features 3 Press Config Page on the List Test Print tab The configuration page is printed Printer Features Parameters x 7 System Interpreting the configuration page System Reference e Unit Number Displays the serial number as signed to the board by its manu facturer e Total Memory Displays the total amount of memory SDRAM installed on the printer e Firmware Version e Printer Displays the version number of the printer firmware
166. to be printed Display Panel This section describes configuration using the display panel when the printer function is selected kimportant O The machine switches to offline when you make settings when the machine is online After you complete the setting the machine switches to online au tomatically O If you make a setting when the machine is offline it will stay offline afterward O The function items displayed serve as selector keys You can select or specify an item by pressing it lightly O When you select or specify an item on the display panel it becomes highlighted O Keys dimmed for example cannot be used 2 gt Paper Tray Status 15 O 2U O 3u Olay D Le b gt Ofline A4 A3 AZ A4 cstmsize 3 gt Job Lists amp Emor Log 4 A Print Jobs Emor Log 5 6 1 Operational status or messages Displays current machine status such as Ready Offline and Printing In formation about the print job user ID and document name appears in this sec tion AJ0002S 2 F Online k Offline When you press these keys the machine switches between online and offline When the machine is online it can re ceive data from the computer When the machine is offline it cannot re ceive data from the computer Control Panel 3 Form Feed Press to print all the data left in the ma chine s input buff
167. troubleshooting for the machine s scan ner function Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD ROM labeled Scanner Driver and Document Management Utility e DeskTopBinder Lite Setup Guide PDF file CD ROM 2 Describes installation of and the operating environment for DeskTop Binder Lite in detail This guide can be displayed from the Setup dialog box when DeskTopBinder Lite is installed e DeskTopBinder Introduction Guide PDF file CD ROM 2 Describes operations of DeskTopBinder Lite and provides an overview of its functions This guide is added to the Start menu when DeskTopBinder Lite is installed e Auto Document Link Guide PDF file CD ROM 2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the Start menu when Desk TopBinder Lite is installed Other manuals PostScript 3 Supplement PDF file CD ROM 1 e UNIX Supplement available from an authorized dealer or as a PDF file on our Web site How to Read This Manual Symbols In this manual the following symbols are used Z WARNING This symbol indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION This symbol indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to proper
168. uals provided with the appli cation you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application E on the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Apply to start printing 2 Reference For details see Printer Driver Help 71 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making Printer Default Settings The Printer Properties kimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 4 On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use E on the File menu click Properties The printer properties dialog box appears Note O When you open the printer properties dialog box initially aft
169. ument Server RW RW Fax Received File RW Job Printer Job History R R Error Log R R Print Jobs RW RW Fax History Transmission R R Reception R R LAN Fax R R Document Server RW RW Address Book RW Inquiry R R 138 List of the Setting Items Menu Before login After login as Admin Configuration Device Settings System R RW Paper R RW Date Time R RW Timer R RW E mail R RW Auto E mail Notifica RW tion On demand E mail RW Notification File Transfer RW User Authentication RW Management Administrator Au n RW thentication Manage ment Program Change Ad RW ministrator LDAP Server RW Printer R RW Fax General RW Administrator Tools RW E mail Settings RW IP Fax Settings om RW Gateway Settings RW Parameter Settings RW Interface R RW Network TCP IP R RW NetWare R RW AppleTalk R RW SMB R RW SNMP RW SNMPv3 RW SSDP RW Rendezvous R RW System Log R R 139 140 The Functions and Settings of the Machine Menu Before login After login as Admin Configuration Security Network Security RW Access Control E RW IPP Authentication RW SSL TLS RW Certificates RW RC Gate Setup RC Gatee a RW Update RC Gate RW Firmware RC Gate Proxy RW Webpage RW RW telnet The following te
170. work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English O click Quick Install The software license agreement appears in the License Agreement dialog box 5 After reading the agreement click I accept the agreement and then click Next gt g Select the machine model you want to use in the Select Printer dialog box For network connection via TCP IP select the machine whose IP address is displayed in Connect To For parallel connection select the machine whose printer port is displayed in Connect To U click install The printer driver installation starts E click Finish A message about restarting the computer may appear Restart the computer to complete installation Preparing the Machine g Click Exit in the first dialog box of the installer and then take out the CD ROM Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory O Select a machine to whose IP address is displayed in Connect To to install SmartDeviceMonitor for Client when using TCP IP Reference Quick Install is not available unless bidirectional communication between the machine
171. ws Server 2003 and connecting with IEEE 1394 an error may occur if you change the option settings on the machine In this case follow the procedure below Unplug the IEEE 1394 interface cables connected to the com puter Run the utility tool for the IEEE 1394 interface board which is stored in the following path on the CD ROM Printer Drivers and Utilities UTILITY 1394 Reference For more information about using the utility tool for IEEE 1394 see the README file in the same directory on the CD ROM Restart the computer Connect the computer to the machine using the IEEE 1394 in terface cables Is the weekly timer set The printer may not be able to print because of the weekly timer setting Check the setting For details see User Tools System Set tings General Settings Guide Print cannot be performed from the printer driver The login user name password or driver encryption key entered is incorrect A high level of encryption was set using the Extended Security function e Check your login user name password and driver encryption key e For information about the Extended Security settings consult an administrator Troubleshooting Problem Solutions Is the Data In indicator If not data is not being sent to the machine blinking or lit after starting the print job When the machine is connected to the computer using the interface cable

Ricoh 3030 Printer User Manual

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