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Polycom 6040 Cordless Telephone User Manual

1. Scroll to Bluetooth and press Select Scroll to Active and press Select a RR Y N Scroll to On and press Select The Bluetooth function is now activated Pair Wireless Headset with the Handset When setting up a bluetooth connection you will need to search for a compatible device with bluetooth connectivity in order to pair this device to your handset You will need a pin code of 1 16 numeric characters Consult the user guide of the Bluetooth headset for the pin code information You are only asked to enter this pin code the first time you connect to the device 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Bluetooth and press Select 4 Scroll to Search to search for compatible bluetooth headset and press Select a Select the headset code number listed in the display of the handset and press Stop then press Add Enter pin code and press Ok Press Ok and press Options in order to connect to the headset Scroll to Connect and press Select Oo ON O Press Ok The wireless headset is now connected to your KIRK 6040 Handset Deactivate Bluetooth Press Menu to enter main menu 57 Polycom Kirk 6020 6040 User Guide 58 a RR WO N Bluetooth only KIRK 6040 Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Activate Off by pressing Select Bluetooth is now deactivated and any bluetooth device connect
2. 2 Scroll to the desired shortcut and press Select To remove a shortcut 1 While on hook press Shortcut to enter the shortcut function 2 Scroll to Edit shortcuts and press Select 3 Scroll to the desired shortcut and press Select to remove the function from the list of shortcuts Predefined Shortcuts Predefined shortcuts are unchangeable and assigned to different keys In the following you will find a list of predefined shortcuts and a description of how to access and use them Call list system dependent feature While on hook press left side of navigation key to enter call list Incoming calls are illustrated with green arrows Outgoing calls are illustrated with blue arrows Missed calls are illustrated with red arrows Exit menu When in menu press R Find name While on or off hook press top or bottom of navigation key Press bottom of navigation key to start at the top of name list with the letter a 17 Polycom Kirk 6020 6040 User Guide Navigating Handset Press top of navigation key to start at the bottom of name list with the letter z Keypad locked unlocked While on hook press Menu followed by Display shows the key lock icon a followed by the text Keypad locked unlocked Missed calls While on hook press right side of navigation key to enter a list of missed call Redirect a call While on a call press R The feature is system dependent Save name and number While on hook enter number and pr
3. 19 Polycom Kirk 6020 6040 User Guide Locking Keypad To lock unlock keypad Press Menu followed by to lock keypad Press Unlock followed by to unlock keypad To answer a call when keypad is locked press When you end the call the keypad automatically locks For automatic keypad lock refer to Auto Key Lock on page 53 20 Polycom Inc Polycom Kirk 6020 6040 User Guide Making Calls Making Calls Polycom Inc The handset must be subscribed and registered to make a call For more information about subscribing refer to Creating a Login on page 62 For internal calls dial extension number Contact your system administrator for a list of these extension numbers For external calls dial external code or line pool code to access an external line then dial external number Contact your system administrator to confirm what external code or line pool code to use Off Hook Dialling Dial Directly l Press to make a call 2 Dialnumber 3 Press to terminate the call On Hook Dialling Pre Dial l Dial number 2 Press to make a call 3 Press to terminate the call Dial from Phone Book The handset s phone book is familiar to an ordinary phone book However the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below 1 Press Menu to enter main menu Scroll to Phone Book and press Select
4. Auto Key Lock Polycom Inc When silent mode is turned on you can select other ways of indicating incoming calls or messages Display flashing When turned on the display will flash when an incoming call or message arrives e Vibrator When turned on the handset will vibrate when an incoming call or message arrives Shortring When turned on a short ring will appear when an incoming call arrives To change settings of silent mode 1 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Silent Mode and press Select Scroll to Settings and press Change a RR WO N Scroll to the desired setting and press Select Use auto key lock to prevent keys from being accidentally pressed With auto keylock turned on the handset will automatically lock keypad after 30 seconds To manually lock unlock keypad press Menu followed by 53 Polycom Kirk 6020 6040 User Guide Backlight Backlight 54 To turn auto key lock on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Auto key lock and press Select 4 Scroll to On or Off and press Change To answer a call when auto key lock is on press 3d When you end the call keypad automatically locks The display backlight automatically turns on when an incoming call or message arrives or a key is pressed The backlight turns off when handset is in standby mode after a preset period of time delay S
5. The handset will automatically erase the oldest message when the memory of inbox and outbox is full refer to Messages on page 40 If you want to delete a message manually do the following Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox or Outbox and press Select Scroll to the desired message and press Select Press Options Scroll to Erase and press Select N GO Oct bh Y N Press Yes to erase the message Erase All Read Messages from Inbox Use this function to erase all read messages from inbox This way you do not risk erasing messages that you have not had time to read yet 1 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to All read and press Select O Y N Press Yes to erase all read messages from inbox Erase All Messages from Inbox Use this function to erase all messages from inbox 1 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to Inbox and press Select O Y N Press Yes to erase all messages from inbox Note If you only want to erase a single message from inbox refer to Erasing a Single Message on page 47 Erase All Messages from Outbox Use this function to erase all messages from your outbox 1 Press Menu to enter main menu 47 Polycom Kirk 6020 6040 User Guide Reading a Message 48 Scr
6. Answering Calls 2 Dial number of the person you want to redirect the call to and press Ok If you want to withdraw the call press R 3 Press Pad to terminate the call Polycom Inc 25 Polycom Kirk 6020 6040 User Guide Turning Loadspeaker On Off During Calls When you are on a call you have three options as described in the following Two of the options concern whether you want to make parts of a call public or personal It is possible to turn both of these options on at the same time The last and third option is to enter and use the phone book while you are on a call Turning Loadspeaker On Off Turning loadspeaker on allows other people in the room to listen to and participate in the conversation You may set the handset on a desk or table and leave your hands free To turn loadspeaker on off 1 While on a call press Loud on to turn loudspeaker on 2 To turn loudspeaker off press Loud off Turning Microphone Mute On Off Turning microphone mute on will mute your voice That is you can hear the other party but they cannot hear you 1 While on a call press Mic Mute to turn microphone mute on 2 To turn microphone mute off press Mic on Entering Phone Book 26 While on a call you can access the find name function to scroll through names and numbers using predefined shortcuts up down navigation keys For more information about entering phone book refer to Predefined Shortcuts on page 17 For more informat
7. Incoming Calls 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Incoming Calls and press Select Adding an Incoming Call to Phone Book If you have an incoming call and the number is not in phone book it is possible to add it to phone book from the incoming call list Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Incoming Calls and press Select 35 Polycom Kirk 6020 6040 User Guide Outgoing Calls Scroll to the desired call and press Details Press Options Scroll to Add to phone book and press Select N Ch QO AR Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 30 and press Save Deleting an Incoming Call from List Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Incoming Calls and press Select 1 2 3 4 Scroll to the desired call and press Details 5 Press Options and scroll to Delete from list 6 Press Select to confirm Outgoing Calls 36 Outgoing calls is a list of all your outgoing calls sorted by date and time of the call starting with the latest call If name and number of the outgoing call already exist in your phone book the outgoing call will be represented with the name of the contact If name and number do not exist in your phone book the handset can not recognize the number and the outgoing call will only be represent
8. Kirk 6020 6040 User Guide Handset Display Table 1 2 Handset Keys Four Way Navigation Key On hook Navigates menu idle OR Adjusts volumes in menu OR Moves cursor OR Shortcuts to phone book call register and missed call Off hook Shortcut to phone book active Keypad Lock Unlock On hook Locks unlocks keypad Menu idle Handset Display Status Bar Display Center Softkey Text The display is divided in three parts Status bar Display center and Softkey Text see figure above The types of information shown in Status bar when e on hook idle display shows user ID personal settings and time If bluetooth activated only 6040 the bluetooth icon is visible If wireless headset connected only 6040 the headset icon is visible e oft hook display shows user ID Polycom Inc Polycom Kirk 6020 6040 User Guide About Your 6020 6040 Handset The types of information shown in Display center when e on hook idle display shows standby logo or call information when receiving an incoming call e off hook display shows a telephone icon If a wireless headset is connected to the handset only 6040 the display shows a telephone icon if the audio is in the handset and it shows a headset icon if the audio is in the headset The types of information shown in Softkey text when e on hook idle display shows Menu and Shortcut Menu Menu gives access to the different functions of the
9. SOFTWARE PRODUCT source code Except as provided below this License Agreement does not grant you any rights to patents copyrights trade secrets trademarks or any other rights in respect to the SOFTWARE PRODUCT 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS 2 1 Limitations on Reverse Engineering Decompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one PRODUCT 2 2 Back up Except as expressly provided for under this Agreement you may not copy the SOFTWARE PRODUCT except however you may keep one copy of the SOFTWARE PRODUCT and if applicable one copy of any previous version for back up purposes only to be used in the event of failure of the original All copies of the SOFTWARE PRODUCT must be marked with the proprietary notices provided on the original SOFTWARE PRODUCT You may not reproduce the supporting documentation accompanying the SOFTWARE PRODUCT 2 3 Modifications You may not modify translate or create derivative works of the SOFTWARE PRODUCT 2 4 Proprietary Notices You may not remove or obscure any proprietary notices on or in the SOFTWARE PRODUCT or the supporting documentation 2 5 Software Transfer You may permanently
10. Scroll to Find name and press Select To find a name you can a RR Y N Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously 6 Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 Press 8 If more than one number scroll to the desired number and press 21 Polycom Kirk 6020 6040 User Guide Dial from Call List 9 The display icon FA appears until call is connected 10 Press again to terminate the call Note For more information about using your phone book refer to Phone Book on page 30 Dial from Call List Call list shows up to 40 of your latest incoming outgoing and missed calls system dependent feature When memory of call list is full the handset will automatically erase the oldest call when a new call is received in call list Incoming calls are illustrated with green arrows Outgoing calls are illustrated with blue arrows Missed calls are illustrated with red arrows To dial from call list 1 While on hook press left side of navigation key to enter call list 2 Scroll to the desired name or number and press Note When you turn off the handset all content of call list is deleted if the subscribed system does not resend the information to the handset Dial from Call Register 22 The call register menu stores up to 40
11. Select Scroll to the desired missed call and press Details Press Options and scroll to Delete from list Press Select to confirm The call register menu can store up to 40 of your incoming outgoing and missed calls If the memory of call register is full the handset will automatically erase the oldest call when a new call need to be stored in the call register If you want to erase manually use the following delete functions to empty lists in the call register Deleting All Incoming Calls Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Delete and press Select Scroll to Incoming calls and press Select Press Yes to empty list Note If you only want to delete a single incoming call see Deleting an Incoming Call from List on page 36 Deleting All Outgoing Calls Delete 1 2 3 4 5 1 2 38 Press Menu to enter main menu Scroll to Call Register and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Call Register Polycom Inc 3 Scroll to Delete and press Select 4 Scroll to Outgoing calls and press Select 5 Press Yes to empty list Note If you only want to delete a single outgoing call see Deleting an Outgoing Call from List on page 37 Deleting All Missed Calls 1 Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Delete and press Select Scroll to Missed calls and press Select a RR WO N Press Yes
12. customize the handset according to your needs The settings can be changed at any time For more information about customizing the handset refer to Settings on page 51 or Advanced on page 60 List of Menu Functions 28 In the following you will find a list of the different menu functions The list gives a quick overview where to find the desired function of the handset Phone Book 1 Find name 2 Add name number 3 Speed dial 4 Delete Polycom Inc Polycom Kirk 6020 6040 User Guide Polycom Inc Call Register 1 Incoming calls 2 Outgoing calls 3 Missed calls 4 Delete Messages 1 New message 2 Inbox 3 Outbox 4 Erase messages 5 Templates MSF Function 1 Number Status 1 Silent 2 Headset 3 Auto answer 4 Battery 5 Ringing tone 6 Volume 7 Firmware version Settings 1 Ringing volume 2 Ringing tone 3 Alerting volume 4 Vibrator 5 Silent mode 6 Auto key lock 7 Backlight 8 Auto answer 9 Out of range 10 Bluetooth 11 Advanced Using the Menu 29 Polycom Kirk 6020 6040 User Guide Using the Alphanumeric Keyboard Phone Book You can store numbers and names in your phone book The phone book can store up to 250 names with four numbers each A maximum of 24 digits including spaces is allowed for each number Names are sorted alphabetically starting with their first character If the display shows Memory full it is necessary to delete one or more names from
13. latest call If the name and number of the missed call already exist in your phone book the missed call will be represented with the name of the contact If the name and number do not exist in your phone book the handset cannot recognize the number and the missed call will only be represented by the number In both cases missed call register provides details about missed calls such as time date and length of conversation Itis possible to add name and number of a missed call to your phone book or to delete a missed call from the list Viewing List of Missed Calls 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Missed Calls and press Select Adding a Missed Call to Phone Book If you have a missed call and the number is not in phone book it is possible to add it to phone book from the missed call list 1 Press Menu to enter main menu 37 Polycom Kirk 6020 6040 User Guide Delete N GO Oc bh Y NY Scroll to Call Register and press Select Scroll to Missed Calls and press Select Scroll to the desired missed call and press Details Press Options Scroll to Add to phone book and press Select Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 30 and press Save Deleting a Missed Call from List 1 2 3 4 5 6 Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Missed Calls and press
14. of the desired name refer to Using the Alphanumeric Keyboard on page 30 5 Itis also possible to reach phone book without entering menu using a shortcut refer to Predefined Shortcuts on page 17 Dialing Contact from Phone Book Polycom Inc To dial from phone book refer to Dial from Phone Book on page 21 Editing Name Number You can edit name and number of a contact in phone book at any time 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 Press Details If more than one number scroll to the desired number and press Select Scroll to Edit name number and press Select oN O ON Edit Name using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 30 9 Scroll to Number and edit number using the digits 0 9 10 Press Save to store your changes Adding New Number You can add a new number to a contact in phone book at any time It is possible to add up to four numbers to each contact 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a nam
15. phone at the same time For more information about changing settings for headset refer to Scroll to On or Off and press Change on page 60 When auto answer is turned on the handset automatically goes off hook when ringing If subscribed to a wireless solution the handset automatically goes on hook when calls are terminated For more information about changing settings for auto answer refer to Auto Answer on page 55 49 Polycom Kirk 6020 6040 User Guide Battery Battery Ringing Tone Volume The battery function shows remaining battery capacity The indication on the display is not necessarily an exact reflection of the remaining speech time but only an indication of the voltage on the battery To check remaining battery capacity 1 Press Menu to enter main menu 2 Scroll to Status and press Select The ring tone is followed by a number indicating the chosen tone of the ringer You can distinguish between an internal and external call by the ring tone The ring tone of an internal call is followed by three short beeps system dependent feature For more information about changing ring tone refer to Ringing Tone on page 51 Adjusts ringing volume according to the noise level of the surrounding environment For more information about adjusting ringing volume refer to Ringing Volume on page 51 Firmware Version 50 1 Press Menu to enter main menu 2 Scroll to Status and press Sel
16. press Select Scroll to the desired position and press Add name Oo 0 4 O QU If position is occupied press Yes to replace existing speed dial Deleting Number You can delete a single number at any time and still keep the rest of the belonging numbers of a contact If you want to delete a contact and all belonging numbers refer to Deleting Contact on page 33 l Press Menu to enter main menu 2 Scroll to Phone Book and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Phone Book 3 Scroll to Find name and press Select To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 Press Details If more than one number scroll to the desired number and press Select Scroll to Delete number and press Select oN O ON Press Ok to confirm Deleting Speed Dial Use this function to delete a speed dial number or replace it with a new speed dial when necessary For more information about replacing a speed dial refer to Adding to Speed Dial on page 32 1 Press Menu to enter main menu Scroll to Phone Book and press Select Scroll to Delete and press Select Scroll to Speed dial number and press Select a RR Y N Scroll to the desired speed dial number and p
17. respect to the software contained within its products The software is protected by United States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g a book or sound recording Every effort has been made to ensure that the information in this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice Conten Contents Polycom Inc Getting Started ooooooooooooomooooo o 7 Handset Information ed VE ntti stet VE ee Ne E A 7 Charger Information 7 Battery Information winnie eee beens 8 Battery Capacity occ ea 9 Battery Disposal 000 see REES 9 About Your 6020 6040 Handset 10 Handset Display cias ni 12 Status CONS i e es bd id A ch 13 Display Backlight cesen ed ERREUR PEU PR 14 Navigating Handset 0 eens 15 ShoftCuts 3 veer Ce prr tt e e e ne i He s e e Wile lg ces 16 Basic Handset Options oooooooooooooo 19 Turning Handset On Off 19 Adjusting Speaker Volume 19 Locking Keypad eR ra das peewee e RES eR 19 Making Calls Au gege RE DN deer 2 Dial from Call Fist eret RReHRRERCRPERU E ERR EE 22 Dial from Call Register 22 Answering Calls o oooo 24 During Calls 42 ero RR eR ERES ses rana 26 Turning Loadspeaker On Off 26 Entering Phone Bo
18. the handset from fully discharged to its full capacity Turning the backlight off reduces charging time with approximately 2 hours refer to Turning Backlight Off on page 54 Place handset in charger For correct charging be sure the room temperature is between 0 C and 40 C Do not place the handset in direct sunlight The battery has a built in heat sensor which will stop charging if the battery temperature is too high If the handset is turned off when placed in charger nothing indicates the charging There will be no reaction on incoming calls If the handset is turned on when charging the display shows the blue charging icon BY in the status bar The charging icon is replaced by the green fully charged icon fj when the battery is fully charged when handset is removed from charger the charging icon disappears The handset will not vibrate Auto answer is inactive The handset reacts normally for incoming calls It is necessary to recharge battery when display shows the battery low icon BS or if the handset cannot be turned on 8 Polycom Inc Polycom Kirk 6020 6040 User Guide Getting Started Battery Capacity The capacity of the battery depends on the use of backlight and talk time Battery capacity in active mode e 6020 6040 up to 24 hours of talk time 6040 up to 15 hours of talk time if bluetooth is turned on Battery capacity in standby mode e 6020 6040 200 hours when display backlight is turned
19. the rest of the world collectively referred to herein as POLYCOM The SOFTWARE PRODUCT includes computer software as attached hereto and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By clicking I agree or by installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this Agreement If you do not agree to the terms of this Agreement do not install or use the SOFTWARE PRODUCT and return it to your place of purchase for a full refund The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold to you and its use is subject to the terms of this Agreement Polycom Inc Polycom Kirk 6020 6040 User Guide General Information Polycom Inc 1 GRANT OF LICENSE Subject to the terms of this Agreement POLYCOM grants to youa non exclusive license to install and use the SOFTWARE PRODUCT on the POLYCOM product with which this SOFTWARE PRODUCT is supplied the PRODUCT You may use the SOFTWARE PRODUCT only in connection with the use of the PRODUCT You are not permitted to lease rent distribute or sublicense the SOFTWARE PRODUCT or to use the SOFTWARE PRODUCT in a time sharing arrangement or in any other unauthorized manner Further no license is granted to you in the human readable code of the
20. this Agreement and shall be prohibited except to the extent expressly permitted by the terms of this Agreement Any technical data provided Polycom Inc Polycom Kirk 6020 6040 User Guide Polycom Inc General Information that is not covered by the above provisions is deemed to be technical data commercial items pursuant to DFAR Section 227 7015 a Any use modification reproduction release performance display or disclosure of such technical data shall be governed by the terms of DFAR Section 227 7015 b 77 Polycom Kirk 6020 6040 User Guide Information 78 Polycom Inc 2010 Polycom Inc All rights reserved Specifications subject to change without notice Polycom Headquarters 4750 Willow Road Pleasanton CA 94588 T Polycom Denmark Langmarksvej 34 DK 8700 Horsens Tel 45 7560 2850 Fax 45 7560 2851 emeadk polycom com www polycom com
21. 0 eu d der uide PCR UE ed adds A Ringing Volume eme Ds e ieee IX PP P REM E ER 51 Ringing Lone ecce cR cas Re Ee eas ROS re Reb pais Bola i s 51 Alerting Volume Geh ne ka ut TR UR EAR RR RS 52 El e EE 52 Silent Mode de ser eee EE REESE RE IA ate ERE RIP dd e 53 Changing Settings of Silent Mode 53 Polycom Inc Polycom Inc Contents Auto Key LOCK asii eer be eet att 53 Bach MR ia Me ae Eder EEN 54 EE EE 55 Changing Settings of Auto Answer 55 Out of Range EEN ER EEN PAURA PR Raine EE AN A E 56 Changing Settings of Out of Range 56 Bluetooth only KIRK od 57 Last Number Redial cionado ea esa da ales 60 PAV ATCO sis precii diipi piike E Seet dose endow ae ease newts ec 60 Long Key Gadder re rre beaten EEN s 60 LOSIN Em 61 Time DB op ee 62 General Information oooooooooo o o 65 Troubleshooting inttr eet id 65 Int rnmiatiOR uso Leser enis RIP E TA S Aw E RA des kaw NERA TENDRE 65 Errorinformati n s ress es Ra d ee RR RN PY RR EO IPSA Y ERO 65 Technical Specification 66 International Regulatory and Product Information 67 v Polycom Kirk 6020 6040 User Guide vi Polycom Inc Polycom Kirk 6020 6040 User Guide Getting Started Getting Started Read all information in this section before you use your handset Handset Information Never use your handset inthe vicinity of electrical detonators inshielded rooms e inareas where radio transmission is forb
22. CONNECTION WITH THE SALE INSTALLATION MAINTENANCE OR USE OF THIS SOFTWARE PRODUCT POLYCOM SHALL NOT BE LIABLE UNDER THIS WARRANTY IF ITS TESTING AND EXAMINATION DISCLOSE THAT THE ALLEGED DEFECT OR MALFUNCTION IN THE SOFTWARE PRODUCT DOES NOT EXIST OR WAS CAUSED BY YOUR OR ANY THIRD PERSON S MISUSE NEGLECT IMPROPER INSTALLATION OR TESTING UNAUTHORIZED ATTEMPTS TO MODIFY THE PRODUCT OR ANY OTHER CAUSE BEYOND THE RANGE OF THE INTENDED USE OR BY ACCIDENT FIRE LIGHTNING POWER CUTS OR OUTAGES OTHER HAZARDS OR ACTS OF GOD 7 LIMITATION OF LIABILITY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN NO EVENT SHALL POLYCOM OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE PRODUCT OR THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES EVEN IF POLYCOM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ANY CASE POLYCOM S ENTIRE LIABILITY SHALL BE LIMITED TO THE GREATER OF THE AMOUNT ACTUALLY PAID BY YOU FOR THE SOFTWARE PRODUCT OR U S 5 00 PROVIDED HOWEVER IF 75 Polycom Kirk 6020 6040 User Guide Information 76 YOU HAVE ENTERED INTO A POLYCOM SUPPORT SERVICES AGREEMENT POLYCOM S ENTIRE LIABILITY REGARDING SUPPORT SERVICES SHALL BE GOVERNED BY THE TERM
23. LY DISCLAIMED POLYCOM NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE OR USE OF ITS PRODUCTS SUPPORT amp SERVICE AGREEMENTS If you purchased your product from a Polycom Authorized Reseller contact the Authorized Reseller for information about support and service agreements applicable to your product For information on Polycom service go to the Polycom web site www polycom com products and services menu or call 1 800 765 9266 outside the US call 1 408 526 9000 or your local Polycom Office as listed on the Polycom Web site 71 Polycom Kirk 6020 6040 User Guide Information 72 LIMITATION OF LIABILITY TO THE FULL EXTENT ALLOWED BY LAW POLYCOM EXCLUDES FOR ITSELF AND ITS SUPPLIERS ANY LIABILITY WHETHER BASED IN CONTRACT OR TORT INCLUDING NEGLIGENCE FOR INCIDENTAL CONSEQUENTIAL INDIRECT SPECIAL OR PUNITIVE DAMAGES OF ANY KIND OR FOR LOSS OF REVENUE OR PROFITS LOSS OF BUSINESS LOSS OF INFORMATION OR DATA OR OTHER FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE USE PERFORMANCE FAILURE OR INTERRUPTION OF ITS PRODUCTS EVEN IF POLYCOM OR ITS AUTHORIZED RESELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND LIMITS ITS LIABILITY TO REPAIR REPLACEMENT OR REFUND OF THE PURCHASE PRICE PAID AT POLYCOM S OPTION THIS DISCLAIMER OF LIABILITY FOR DAMAGES WILL NOT BE AFFECTED IF AN
24. NY POLYCOM gt Polycom KIRK 6020 6040 User Guide Version 1 0 March 23 2010 14184667 HD Ed 2 Trademark Information Polycom the Triangles logo ReadiManager SoundPoint SoundStation ViaVideo VoiceStation Vortex and VSX are registered trademarks of Polycom Inc Convene Global Management System iPower MGC People Content People On Content Polycom Conference Suite Polycom Converged Management Application CMA Polycom Distributed Media Application DMA Polycom HD Voice Polycom PathNavigator Polycom VideoPlus Polycom VoicePlus PVX RAS ReadiConvene RMX 2000 RSS V2iU VBP VS4000 and VTX are trademarks of Polycom Inc All other trademarks are the property of their respective owners Patent Information The accompanying product is protected by one or more U S and foreign patents and or pending patent applications held by Polycom Inc lt Copyright Date gt Polycom Inc All rights reserved Polycom Inc 4750 Willow Road Pleasanton CA 94588 2708 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with
25. Polycom s expense not later than thirty 30 days after Polycom receives the defective product and Polycom will retain risk of loss or damage until the item is delivered to Customer EXCLUSIONS Polycom will not be liable under this limited warranty if its testing and examination disclose that the alleged defect or malfunction in the product does not exist or results from e Failure to follow Polycom s installation operation or maintenance instructions Unauthorized product modification or alteration Unauthorized use of common carrier communication services accessed through the product Abuse misuse negligent acts or omissions of Customer and persons under Customer s control or Acts of third parties acts of God accident fire lighting power surges or outages or other hazards WARRANTY EXCLUSIVE IF A POLYCOM PRODUCT DOES NOT OPERATE AS WARRANTED ABOVE CUSTOMER S SOLE REMEDY FOR BREACH OF THAT WARRANTY SHALL BE REPAIR REPLACEMENT OR REFUND OF THE PURCHASE PRICE PAID AT POLYCOM S OPTION TO THE FULL EXTENT ALLOWED BY LAW THE FOREGOING WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES TERMS OR CONDITIONS EXPRESS OR IMPLIED EITHER IN FACT OR BY OPERATION OF LAW STATUTORY OR OTHERWISE INCLUDING WARRANTIES TERMS OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE SATISFACTORY QUALITY CORRESPONDENCE WITH DESCRIPTION AND NON INFRINGEMENT ALL OF WHICH ARE EXPRESS
26. S OF THAT AGREEMENT 8 DISCLAIMER Some countries states or provinces do not allow the exclusion or limitation of implied warranties or the limitation of incidental or consequential damages for certain products supplied to consumers or the limitation of liability for personal injury so the above limitations and exclusions may be limited in their application to you When the implied warranties are not allowed to be excluded in their entirety they will be limited to the duration of the applicable written warranty This warranty gives you specific legal rights which may vary depending on local law 9 EXPORT CONTROLS The SOFTWARE PRODUCT may not be downloaded or otherwise exported or re exported i into or to a national or resident of Cuba Iraq Libya North Korea Yugoslavia Iran Syria Republic of Serbia or any other country to which the U S has embargoed goods or ii to anyone on the U S Treasury Department s list of Specially Designated Nationals or the U S Commerce Department s Table of Denial Orders By downloading or using the SOFTWARE PRODUCT you are agreeing to the foregoing and you are representing and warranting that you are not located in under the control of or a national or resident of any such country or on any such list If you obtained this SOFTWARE PRODUCT outside of the United States you are also agreeing that you will not export or re export it in violation of the laws of the country in which it was obtaine
27. Y REMEDY PROVIDED HEREIN SHALL FAIL OF ITS ESSENTIAL PURPOSE DISCLAIMER Some countries states or provinces do not allow the exclusion or limitation of implied warranties or the limitation of incidental or consequential damages for certain products supplied to consumers or the limitation of liability for personal injury so the above limitations and exclusions may be limited in their application to you When the implied warranties are not allowed to be excluded in their entirety they will be limited to the duration of the applicable written warranty This warranty gives you specific legal rights which may vary depending on local law GOVERNING LAW This Limited Warranty and Limitation of Liability shall be governed by the laws of the State of California U S A and by the laws of the United States excluding their conflicts of laws principles The United Nations Convention on Contracts for the International Sale of Goods is hereby excluded in its entirety from application to this Limited Warranty and Limitation of Liability END USER LICENSE AGREEMENT FOR POLYCOM SOFTWARE IMPORTANT READ CAREFULLY BEFORE USING THE SOFTWARE PRODUCT This End User License Agreement Agreement is a legal agreement between you either an individual or a single entity and Polycom B V for the POLYCOMsSOFTWARE PRODUCT licensed by Polycom B V in Europe the Middle East Africa and Asia Pacific or the POLYCOM SOFTWARE PRODUCT licensed by Polycom Inc in
28. and trade secrets of POLYCOM and its suppliers and you shall protect the confidentiality of and avoid disclosure and unauthorized use of the SOFTWARE PRODUCT 2 8 Dual Media Software You may receive the SOFTWARE PRODUCT in more than one medium Regardless of the type or size of medium you receive you may use only one medium that is appropriate for your single PRODUCT You may not use or install the other medium on another PRODUCT 2 9 Reservation POLYCOM reserves all rights in the SOFTWARE PRODUCT not expressly granted to you in this Agreement 3 SUPPORT SERVICES POLYCOM may provide you with support services related to the SOFTWARE PRODUCT SUPPORT SERVICES Use of SUPPORT SERVICES is governed by the POLYCOM policies and programs described in the POLYCOM provided materials Any supplemental software code provided to you as part of the SUPPORT SERVICES is considered part of the SOFTWARE PRODUCT and is subject to the terms and conditions of this Agreement With respect to technical information you provide to POLYCOM as part of the SUPPORT SERVICES POLYCOM may use such information for its business purposes including for product support and development POLYCOM will not utilize such technical information in a form that personally identifies you 4 TERMINATION Without prejudice to any other rights POLYCOM may terminate this Agreement if you fail to comply with any of the terms and conditions of this Agreement In such event you m
29. by time and date starting with the latest Note Read messages are marked with an amp in inbox 43 Polycom Kirk 6020 6040 User Guide Reading a Message To read the long message later If you want to read the message later press Exit The envelope icon will then be placed in the status bar indicating that there is an unread message in inbox Reading a Short Message The envelope icon Ej and the text message appear in the display when you receive a short message To delete the short message e Press OK Reading a Call Back Message The envelope icon text message and contact information appear in the display when you receive a call back message The display shows text message and contact information alternately To act on the call back message Press to call the call back number in the message To delete the call back message Press Ok Replying a Message When you want to reply a message from your inbox you have three options Write a new message in an empty screen Write in continuation of original text received message Inserta template Reply Using an Empty Screen Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select 1 2 3 4 Scroll to the desired received message and press Select 5 Press Options 6 Scroll to Reply and press Select 44 Polycom Inc Polycom Kirk 6020 6040 User Guide Messages Polycom Inc 7 8 9 Scrol
30. d 10 MISCELLANEOUS 10 1 Governing Law This Agreement shall be governed by the laws of the State of California as such laws are applied to agreements entered into and to be performed entirely within California between California residents and by the laws of the United States The United Nations Convention on Contracts for the International Sale of Goods 1980 is hereby excluded in its entirety from application to this Agreement 10 2 General This Agreement represents the complete agreement concerning this license and may amended only by a writing executed by both parties If any provision of this Agreement is held to be unenforceable such provision shall be reformed only to the extent necessary to make it enforceable 10 3 Contact If you have any questions concerning this Agreement or if you desire to contact POLYCOM for any reason please contact the POLYCOM office serving your country 10 4 US Government Restricted Rights The SOFTWARE PRODUCT and documentation are provided with RESTRICTED RIGHTS The SOFTWARE PRODUCT oe and documentation are deemed to be commercial computer software and commercial computer software documentation respectively pursuant to DFAR Section 227 7202 and FAR 12 212 b as applicable Any use modification reproduction release performance display or disclosure of the SOFTWARE PRODUCT programs and or documentation by the U S Government or any of its AO shall be governed solely by the terms of
31. desired definition and press Change Before you can use the registered handset it is necessary to subscribe the handset to a system login The handset can be subscribed to up to 10 different systems To subscribe to a system refer to Creating a Login on page 62 Selecting a Login If you want to change to another system manually do the following On bb GO N Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select Scroll to Select Login and press Select Scroll to the desired login and press Select Removing a Login Logins can be removed from the system in use and from the 9 other systems if connected D N O OC Rh Go M Note Removing a login requires a password Password is factory set at 0000 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select Scroll to Remove login and press Select Scroll to the desired login and press Select Enter your password and press Ok If the system in use is removed it is necessary to select one of the remaining systems or to subscribe to a new one Note If one of the systems not chosen is removed the handset remains connected to the system in use 61 Polycom Kirk 6020 6040 User Guide Advanced Time amp Date 62 Creating a Login To create a login the system must allow subscriptio
32. e entire keypad is locked The silent icon will appear when all sounds are disabled JED LS ss The loadspeaker icon will appear when loadspeaker is turned on The mute icon will appear when mic mute is turned on Mic mute is a abbreviation of microphone mute The bluetooth icon will appear when bluetooth is activated However when wireless headset is connected the bluetooth icon disappears The headset icon will appear when the wireless headset is connected lt gt B Display Backlight The display backlight automatically turns on when an incoming call or message arrives or if a key is pressed 14 Polycom Inc Polycom Kirk 6020 6040 User Guide About Your 6020 6040 Handset The backlight turns off when the handset is idle after a preset period of time delay You can disable the backlight to save power refer to Turning Backlight Off on page 54 for more information Navigating Handset Polycom Inc The main part of the functions of the handset are grouped into different menus In the following sections you will find a description of how to navigate these menus For more information about the content of the different menus refer to Using the Menu on page 27 You navigate the handset using two softkeys and a four way navigation key The figure below illustrates the connection between these keys and the text shown in display Left Softkey Pressing left softkey activates left softkey t
33. e setting menu it is also possible to define the following advanced settings language any key answer headset long key login and time and date Language There are 12 predefined languages in the handset English Spanish French German Dutch Czech Italian Danish Norwegian Swedish Polish and Finnish 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Advanced and press Select 4 Scroll to Language and press Select 5 Scroll to the desired language and press Select Any Key Answer When turned on you can answer a call by pressing any key Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Any key answer and press Select a RR O N en Scroll to On or Off and press Change The long key function supports system features and defines a long key press to digits between 0 9 The long key press can be defined as speed dials refer to Speed Dial on page 23 or as MSF messages MSF messages are system dependent If supported by the subscribed system a MSF message sent to the system could for example return system features to the handset To change long key definition 1 Press Menu to enter main menu 2 Scroll to Settings and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Login Polycom Inc 3 Scroll to Advanced and press Select 4 Scroll to Long key and press Select 5 Scroll to
34. e you can 31 Polycom Kirk 6020 6040 User Guide Managing an Existing Contact 32 Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 5 Press Details 6 If more than one number press Select 7 Scroll to Add new number and press Select 8 Enter the new number using the digits 0 9 and press Save 9 Repeat step 7 8 to add another number to the contact Adding to Speed Dial You can assign a number to one of the speed dialing keys 0 9 This way you only need to press a single digit to find name and number of the contact you want to phone Note A maximum of 10 speed dial numbers is allowed For more information about making a call using speed dial refer to Speed Dial on page 23 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 Press Details If more than one number scroll to the desired number and press Select Scroll to Add to speed dial and
35. ect 3 Scroll to Firmware version and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Settings The setting menu offers you the opportunity to customize the handset according to your needs The settings can be changed at any time The setting menu consists of ringing volume ringing tone alerting volume vibrator silent mode auto key lock backlight auto answer out of range and advanced settings Note Advanced settings are described separately in the next chapter In the following you will find a description of how to customize the handset Ringing Volume Ringing Tone Polycom Inc To adjust the volume of the ring tone 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Ringing volume and press Select 4 Press left or right side of navigation key to adjust the volume of the ring tone 5 Press Set The ring tone is followed by a number indicating the chosen tone of the ringer You can distinguish between an internal and external call by the ring tone The ring tone of an internal call is followed by three short beeps system dependent feature To choose a new ring tone 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Ringing tone and press Select 51 Polycom Kirk 6020 6040 User Guide Alerting Volume 4 Scroll to the desired ring tone and press Change to select and listen to the chosen ring tone Repeat t
36. ed by the number In both cases outgoing call register provides details about outgoing calls such as time date and length of conversation Itis possible to add name and number of an outgoing call to your phone book or to delete an outgoing call from the list Viewing List of Outgoing Calls 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Outgoing Calls and press Select Adding an Outgoing Call to Phone Book If you have made a call and the number is not in phone book it is possible to add it to phone book from the outgoing call list 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Call Register Missed Calls Polycom Inc Scroll to Outgoing Calls and press Select Scroll to the desired call and press Details Press Options Scroll to Add to phone book and press Select N GO Oc R CQ Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 30 and press Save Deleting an Outgoing Call from List Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Outgoing Calls and press Select 1 2 3 4 Scroll to the desired call and press Details 5 Press Options and scroll to Delete from list 6 Press Select to confirm Missed calls is a list of all your missed calls sorted by date and time of the call starting with the
37. ed to the handset has now been disconnected Activate Bluetooth Again N O QO bh WO M Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Device listand press Select Press Yes and Bluetooth is activated again Press Options and scroll to Connect Press Select to connect to the headset again Disconnect Wirelees Headset O Y N Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Scroll to Disconnect headset press Select and press Yes to disconnect the headset Connect Wireless Headset again N OO B Q Mea Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Activate On by pressing Select then press Exit Press Options and scroll to Connect Press Select then press Ok The wireless headset is now connected to your KIRK 6040 Handset Remove Wireless Headset from the Device List 1 2 Press Menu to enter main menu Scroll to Settings and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Scroll to Bluetooth and press Select Scroll to Device list and press Select Press Options Scroll to Delete and press Select N GO Oc R CQ Press Yes to remove the headset from the device list Auto Connect Itis possible to connect automat
38. elevant menu press left or right side of navigation key to adjust ringing and alerting volumes Press left side to turn volume down or press right side to turn volume up Returning to Previous Menu When in menu press right softkey to activate Back or Exit You now return to previous menu Leaving Menus To leave menu press the R key This key will exit menu at once Shortcuts The handset contains two types of shortcuts e Personal shortcuts Personal shortcuts consist of functions you have chosen to add to a list of shortcuts The list is assigned to the right softkey e Predefined shortcuts Predefined shortcuts are unchangeable and assigned to different keys on the handset 16 Polycom Inc Polycom Kirk 6020 6040 User Guide About Your 6020 6040 Handset Polycom Inc Personal Shortcuts By adding specific functions to the list of shortcuts you get quick access to functions you often use Note Personal shortcuts can only be used when handset is in standby mode on hook In the following you will find a description of how to add use and remove personal shortcuts To add a shortcut 1 While on hook press Shortcut to enter the shortcut function 2 Scroll to Edit shortcuts and press Select 3 Scroll to the function you want to make a shortcut to 4 Press Select to add the function to the list of personal shortcuts To use a shortcut 1 While on hook press Shortcut to enter the shortcut function
39. esired name refer to Using the Alphanumeric Keyboard on page 30 11 Press Select 12 If more than one number scroll to desired number 13 Press Select and then press Send Reading a Message In addition to the messages for general use as described in this chapter you can receive other types of messages These types of messages cannot be sent from your handset but are sent from an external application The external applications may vary from system to system For more information please contact your system administrator Examples of messages sent from an external application are Long messages Long messages have a maximum length of 72 characters and are saved in inbox in the handset If supported by the subscribed system you can also write and send this type of messages from your handset Short messages Short messages have a maximum length of 36 characters and is not saved in the handset Call back messages Call back messages also contain contact information In the following you will find a description of how to read the different types of messages Reading a Long Message Polycom Inc The envelope icon appears in the display when you receive a long message To read the long message l Press Details to enter inbox 2 Scroll to the desired message and press Select Time and date of message is shown above the text message Note New messages appear in the beginning of the list as they are sorted
40. ess Save Silent on off While on hook press Menu followed by Display shows the silent icon EN followed by the text Sient mode on of and a small icon is placed in status line Speed dial While on hook press digit equivalent to number of the contact in the speed dial list continuously until call is started 18 Polycom Inc Polycom Kirk 6020 6040 User Guide Basic Handset Options Basic Handset Options Turning Handset On Off To turn handset on Press left softkey to turn on handset To turn handset off 1 Press left softkey until the question Turn off appears in display 2 Press Yes to confirm Note When you turn handset off all content of call register and settings of time and date are deleted if the subscribed system does not resend the information to the handset Adjusting Speaker Volume Adjusting speaker volume can only be done when handset is off hook The handset will remember the speaker volume until you make a new adjustment During a telephone conversion you can adjust the speaker volume at any time in relation to the noise level of the surrounding environment Use key placed at the upper right side of handset for volume control To turn speaking volume up While off hook press top of key to turn up volume To turn speaker volume down While off hook press bottom of key to turn down volume Locking Keypad Lock keypad to prevent keys from being accidentally pressed Polycom Inc
41. etting Backlight at Dimmed When setting display backlight at dimmed display information can still be seen vaguely when handset is in standby mode 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Backlight and press Select 4 Scroll to Dimmed and press Change Turning Backlight Off Turning display backlight off when handset is in standby mode will save battery power 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Backlight and press Select 4 Scroll to Off and press Change Adjusting Backlight Delay You can adjust the period of time before backlight turns off when handset is in standby mode 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Backlight and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Auto Answer 4 Scroll to Delay and press Change 5 Press left and right side of navigation key to adjust backlight delay 6 Press Set When auto answer is turned on the handset automatically goes off hook when an incoming call arrives If subscribed to a wireless solution the handset automatically goes on hook when calls are terminated 1 O OY N To turn auto answer on off Press Menu to enter main menu Scroll to Settings and press Select Scroll to Auto answer and press Select Scroll to On or Off and press Change Note When charging auto answer is inactive Chang
42. ext Use left softkey to enter main menu When in menu Henu Em use the key to confirm your choices Four Way Navigation Key Right Softkey Pressing right softkey activates right softkey text Use right softkey to enter list of personal shortcuts When in menu use the key to return to previous menu Use the key to move around in menus The four lines on the key illustrate the directions you move when pressing the key The handset also offers both personal and predefined shortcuts to selected functions in the menu In the end of this chapter you will find a section describing how to use these shortcuts Entering Main Menu To enter main menu press left softkey to activate Menu 15 Polycom Kirk 6020 6040 User Guide Navigating Handset Scrolling in Menus When in menu press top or bottom of navigation key to scroll up and down in menu Confirming Choices When in the relevant menu press left softkey to confirm your choices Various terms are being used in the softkey text according to the context of the specific function Navigating Cursor When in the relevant menu press left or right side of navigation key to move cursor from side to side This is especially relevant when you are writing editing words or entering editing numbers and want to delete a letter or digit To delete simply place cursor behind letter or digit and press right softkey to activate Delete Adjusting Volumes When in the r
43. ger only EN 50360 2001 Size and weight Size 148 x 50 4 x 21 6mm Weight 123 g incl battery 10 g Capacity 6020 6040 Active talking time up to 24 hours E E E E Standby time up to 200 hours Capacity 6040 with bluetooth turned on Active talking time up to 15 hours Standby time up to 100 hours Temperature Operating temperature 10 55 C Effective charging range of this system is 0 28 C IP Rating IP64 Dust and water splash proof according to EN60529 Drop Test According to IEC 60068 2 31 2008 05 Vibration Test According to IEC 60068 2 6 2007 12 Bump Test According to IEC 60068 2 27 2008 2 66 Polycom Inc Polycom Kirk 6020 6040 User Guide General Information International Regulatory and Product Information Polycom Inc Table 1 3 CE CE This KIRK 6020 6040 Handset has been marked with the CE mark This mark indicates compliance with EEC Directive 1999 5 EC A full copy of the Declaration of conformity can be obtained from Polycom Ltd 270 Bath Road Slough Berkshire SL1 4DX UK Table 1 4 1999 5 EF Polycom UK Ltd t mto prohla uje Ze tento KIRK 6020 6040 Handset je ve shode se z kladn mi poZadavky a dal mi pr slu n mi ustanoven mi smernice 1999 5 ES Deutsch German Eesti Estonian Undertegnede Polycom UK Ltd erkl rer herved at f lgende udstyr K RK 6020 6040 Handset overholder de a krav og vrige relevante krav i dire
44. handset For more information about the content of the menu refer to Using the Menu on page 27 For information about how to navigate the menu refer to Navigating Handset on page 15 Shortcut Personal shortcuts consist of functions you have chosen to add to a list of shortcuts For more information refer to Personal Shortcuts on page 17 e off hook display shows various terms according to the context of the specific function Status Icons The following icons may appear in Status bar or Display center The low signal icon indicates that the handset soon will be out of coverage The no signal icon indicates that handset is out of coverage or that the system is busy no speech channels available The low battery icon indicates that battery capacity is low The telephone icon will appear when you miss a call The telephone icon will appear when an external incoming call arrives The telephone icon will appear when an internal incoming call arrives Polycom Inc 13 Polycom Kirk 6020 6040 User Guide Handset Display The telephone icon will appear when you make a call The telephone icon will appear when the handset is off hook or a call is connected The envelope icon will appear when you receive a message The charging icon will appear when the handset is placed in charger The fully charged icon will appear when the battery is fully charged The key lock icon indicates that th
45. he process if you want to choose and listen to other ring tones Alerting Volume Vibrator 52 Alerts are short beeps that appear when You receive a new message You send a message The handset is moving out of range The handset is out of range The battery capacity is low You create a login To adjust alerting volume 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Alerting volume and press Select 4 Press the left or right side of the navigation key to adjust the volume of the ringer 5 Press Set When vibrator is turned on the handset will vibrate when an incoming call arrives To turn vibrator on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Vibrator and press Select 4 Scroll to On or Off and press Change Note When charging handset will not vibrate Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Silent Mode When silent mode is turned on the handset will not ring when a call arrives However you will still be able to see the arriving call in the display To turn silent mode on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Silent mode and press Select 4 Scroll to On or Off and press Change Note It is also possible to turn Silent mode on or off without entering menu While on hook press Menu followed by Changing Settings of Silent Mode
46. i Italian essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE H r med lysir Polycom UK Ltd yfir pv ad KIRK 6020 e ee 6040 Handset er i samr mi vi grunnkr fur og a rar Icelandic kr fur sem ger ar eru tilskipun 1999 5 EC Latviski Ar o Polycom UK Ltd deklare ka KIRK 6020 6040 L iei a Handset atbilst Direktivas 1999 5 EK butiskajam Latvian prasibam un citiem ar to saistitajiem noteikumiem Lietuvi iuo Polycom UK Ltd deklaruoja kad is KIRK 6020 Lithuanian 6040 Handset atitinka esminius reikalavimus ir kitas Lithuanian 1999 5 EB Direktyvos nuostatas Hierbij verklaart Polycom UK Ltd dat het toestel KIRK Nederlands 6020 6040 Handset in overeenstemming is met de Dutch essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Hawnhekk Polycom UK Ltd jiddikjara li dan il mudel Malti tal prodott jikkonforma mal htigijiet essenzjali u ma Maltese provvedimenti ohrajn relevanti li hemm fid Dirrettiva 1999 5 EC Alul rott Polycom UK Ltd nyilatkozom hogy a KIRK Magyar 6020 6040 Handset megfelel a vonatkoz alapvet Hungarian k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el r sainak Norsk Polycom UK Ltd erkl rer herved at utstyret KIRK 6020 Ni es I 6040 Handset er i samsvar med de See krav og Norwegian vrige relevante krav i direktiv 1999 5 EF Niniejszym Polycom UK Ltd oswiadcza ze KIRK 6020 P
47. ically to the handset when the headset is turned on Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Scroll to Settings and press Select C OC RR CQ Mea Activate Auto connet by pressing Select then press Back The wireless headset will now connect automatically to the handset when the headset is turned on Wireless Headset Volume When the handset is on hook it is possible to adjust the start speaking volume of the wireless headset Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Scroll to Settings and press Select Scroll to Headset volume and press Select N GO Oct bh N Press left or right side of navigation key to adjust the volume Switch Between Wireless Headset and Handset When the headset is active and the handset is off hook the audio can be switched between the headset and the handset 1 Activate handset headset soft key by pressing the left or the right side of the navigation key 2 Press Handset and the audio is switched to the handset 3 Press Headset and the audio is switched back to the headset Polycom Inc 59 Polycom Kirk 6020 6040 User Guide Advanced Last Number Redial Advanced Long Key 60 Consult the user guide of the wireless headset for last number redial instructions In th
48. idden Do not place a handset near e water moisture or damp areas e heat sources direct sunlight or unventilated areas devices which generate strong magnetic fields such as electrical appliances fluorescent lamps computers radios televisions or fax machines areas where the handset can be covered its ventilation impaired liquid spilled on the unit or objects inserted into the handset through any openings areas with temperature extremes Check for small metal objects in the handset earpiece mouthpiece before using the handset Do not store or locate flammable liquids gases or explosive materials in the same compartment or vicinity as the cordless handset its parts or accessories WARNING Excessive use of earphones and headphones can cause hearing loss Charger Information Two types of chargers can be used for the handset An ordinary charger and a USB charger The USB charger supports a PC phone book management program provided for the system administrator Polycom Inc 7 Polycom Kirk 6020 6040 User Guide Battery Information Battery Information The battery is connected to the handset from factory and must not be removed To replace the battery please contact your local distributor Charging Battery When charging battery for the first time it is necessary to leave handset in charger for 14 16 hours for the battery to be fully charged During normal operation it takes approximately 6 hours to charge
49. iente explosivo a n o ser que o dispositivo tenha sido modificado para se qualificar especialmente para essa utiliza o No utilizar un aparato de la red sin cable cerca de un detonador que no est protegido ni tampoco en un ial jRavertenedi entorno explosivo a menos que el aparato haya sido modificado con ese fin Anv nd inte den tr dl sa n tverksenheten i Varning n rheten av oskyddade t ndhattar eller i en explosiv milj om inte enheten modifierats f r att kunna anv ndas i s dana sammanhang Table 1 7 WEEE Marking The WEEE Marking on this equipment indicates that the product must not be disposed of with unsorted waste but must be collected separately Visit www polycom com batteries for further guidance on battery recycling Polycom Product Warranty Statement The software included in this Product including without limitation firmware and all updated thereto including any software that may be downloaded electronically via the internet or otherwise the Software is licensed not sold Customer shall not reverse compile disassemble or otherwise reverse engineer embed within any other software product or modify in any manner with respect thereto the Software in whole or in part THE TERMS AND CONDITIONS APPLICABLE TO POLYCOM S LIMITED WARRANTY ARE AS SET FORTH BELOW AND ARE ALSO INCLUDED IN THE DOCUMENTATION PACKAGED WITH NEW POLYCOM PRODUCTS LIMITED WARRANTY Polycom wa
50. ing Settings of Auto Answer Polycom Inc When auto answer is turned on you can select different situations where to use auto answer Settings of auto answer are Lift from charg When turned on the handset automatically goes off hook when removed from charger After 1 ring When turned on the handset automatically goes off hook after the first ring When headset When turned on the handset automatically goes off hook when you are using a headset Loadspeaker on When turned on the handset automatically goes off hook and turns on loadspeaker To change settings of auto answer 1 2 Press Menu to enter main menu Scroll to Settings and press Select 55 Polycom Kirk 6020 6040 User Guide Out of Range Out of Range 3 Scroll to Auto answer and press Select 4 Scroll to Settings and press Change 5 Scroll to the desired setting and press Select The out of range indicator appears when handset is moving out of or already is out of range of base station Note When the handset has been outside the coverage area it can take up to 30 seconds before the handset is back on the system after re entering coverage area To turn out of range on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Out of range and press Select 4 Scroll to On or Off and press Change Changing Settings of Out of Range 56 The handset offers two types of out of range alerts lcononl
51. ion about using phone book refer to Phone Book on page 30 Polycom Inc Polycom Kirk 6020 6040 User Guide Using the Menu Using the Menu The handset offers a range of functions that are grouped into menus The main menu consists of seven menus Phone Book Call Register Messages MSF Function External Services Status and Settings For more information about accessing and navigating the menu refer to Navigating Handset on page 15 Note If handset is in menu mode and an incoming call arrives then menu will be dropped and the call handled as usual When call is terminated the handset returns to menu mode Description of Menus Phone Book Call Register Messages Polycom Inc In the following you will find a short description of the seven menus For more information about a specific menu see reference in the end of each description or List of Menu Functions on page 28 which will give you a quick overview of the functions of each menu You can store numbers and names in your phone book The phone book can store up to 250 names with up to four numbers each A maximum of 24 digits including spaces is allowed for each number Names are sorted alphabetically starting with their first character For more information about using phone book refer to Phone Book on page 30 The call register keeps track of all your recent calls as it stores up to 40 of your incoming outgoing and missed calls F
52. ktiv 1999 5 EF Hiermit erkl rt Polycom UK Ltd dass sich das Ger t KIRK 6020 6040 Handset in Ubereinstimmung mit den grundlegenden Anforderungen und den brigen E Bestimmungen der Richtlinie 1999 5 EG efindet K esolevaga kinnitab Polycom UK Ltd seadme KIRK 6020 6040 Handset vastavust direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele teistele asjakohastele s tetele English Hereby Polycom UK Ltd declares that this KIRK 6020 6040 Handset is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Espanol Spanish Por medio de la presente Polycom UK Ltd declara que el KIRK 6020 6040 Handset cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE ME THN ITAPOY2A Polycom UK Ltd AHAQNEI OTI EA KIRK 6020 6040 handset SYMMOP QNETAI IIPO2 TIZ Greek OYXIOAEIZ AIIAITHZEIX KAI TIX AOIIIEX ZXETIKEZ AIATASEIZ THZ OAHTIAX 1999 5 EK Par la pr sente Polycom UK Ltd d clare que l appareil Francais KIRK 6020 6040 Handset est conforme aux exigences French essentielles et aux autres dispositions pertinentes de la directive 1999 5 CE 67 Polycom Kirk 6020 6040 User Guide Information Table 1 4 1999 5 EF Con la presente Polycom UK Ltd dichiara che questo Italiano KIRK 6020 6040 Handset conforme ai requisit
53. l Register Answering Calls 24 The handset must be subscribed and registered to answer a call For more information about subscribing refer to Creating a Login on page 62 When handset rings display shows the icon for incoming calls 73 and the caller information appears below if supported by the subscribed system e Press to answer a call when your handset rings Note You can distinguish between an internal and external call by the ring tone The ring tone of an internal call is followed by three short beeps system dependent feature Auto Answer When auto answer is turned on the handset automatically goes off hook when an incoming call arrives If subscribed to a wireless solution the handset automatically goes on hook when calls are terminated 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Auto answer and press Select 4 Scroll to On or Off and press Change Note When charging auto answer is inactive Mute a Call Press Silence and the ring signal is muted Reject a Call Note Rejecting a call is system dependent If supported by the subscribed system do the following Press Reject to refuse the call The rejected call is registered as a missed call Redirect a Call Note Redirecting a call is system dependent If supported by the subscribed system do the following 1 While on a call press R Polycom Inc Polycom Kirk 6020 6040 User Guide
54. l to Empty screen and press Select Write a message and press Options Scroll to Send and press Select 10 Press Send Reply in Continuation of Original Text Note Original text refers to the received text message Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to the desired received message and press Select Press Options Scroll to Reply and press Select Scroll to Original text and press Select Write a message in continuation of received message and press Options Scroll to Send and press Select O Press Send Reply Using a Template 1 2 3 4 5 6 7 8 9 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to the desired message and press Select Press Options Scroll to Reply and press Select Scroll to Template and press Select Scroll to the desired template and press Options Scroll to Select and press Select 10 If relevant write additional text 11 Press Options 12 Scroll to Send and press Select Then press Send Forwarding a Message If you want to forward a message to a contact do the following 1 Press Menu to enter main menu 45 Polycom Kirk 6020 6040 User Guide Reading a Message 46 Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to the desired received message and press Select Press Options Scroll to Forwa
55. nd press Select Scroll to desired message and press Select Press Options Scroll to Forward and press Select Press Options Scroll to Save message and press Select oO 0 4 O 0 bh WO ND Scroll to Templates and press Select Sending Messages Using Templates 42 You can create up to 10 templates in relation to the kind of message you often need to send To create a new template refer to Saving a New Message as a Template on page 41 and Saving a Received Message as a Template on page 42 When using a template in a message you have two options e Use a template from the very beginning of the process see below Inserta template in a message when you are in the process of writing a message refer to Writing and Sending a New Message on page 40 To use a template in a message Press Menu to enter main menu Scroll to Messages and press Select Scroll to Templates and press Select Scroll to the desired template and press Option Scroll to Select and press Select Press Options Scroll to Send and press Select 1 2 3 4 5 6 If relevant write additional text 7 8 9 Press Search to find the receiver 1 O To find a name you can Polycom Inc Polycom Kirk 6020 6040 User Guide Messages Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the d
56. ns to be made Some systems also require an Authentication Code AC If more than one system currently permits subscription you will need to know the ID of the system to which you want to subscribe Authentication Codes and system ID s will be provided be the system administrator You can subscribe up to 15 systems that is create 15 logins 1 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select a RR Y N Scroll to Create login and press Select The handset will start searching for a system o Scroll to the found system and press Select If required enter an AC Code and press Ok to connect to the system 8 Press Ok Note If the handset is already subscribed to 15 systems you will have to remove a subscription before creating a new subscription refer to Removing a Login on page 61 Selecting Login Automatically When auto login is turned on the handset automatically change to another system when necessary Auto login should only be used when systems are separate with no overlaps Note To activate auto login your handset must be subscribed to at least two systems Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select Scroll to Auto login and press Select C Oc RR CQ Mea If Off is selected press Change to select On The handset automa
57. of your incoming outgoing and missed calls The calls are classified in three groups incoming calls outgoing calls and missed calls If memory of call register is full the handset will automatically erase the oldest call when a new call is received in call register If you want to delete calls from call register manually refer to Delete on page 38 To dial from call register 1 Press Menu to enter main menu 2 Scroll to Call register and press Select 3 Scroll to the desired list and press Select 4 Scroll to the desired name or number and press For more information about call register refer to Call Register on page 35 Note When you turn off the handset all content of call register is deleted if the subscribed system does not resend the information to the handset Polycom Inc Polycom Kirk 6020 6040 User Guide Making Calls Polycom Inc Redial 1 2 3 4 Press Menu to enter main menu Scroll to Call register and press Select Scroll to Outgoing calls and press Select Scroll to the desired name or number and press Speed Dial If you have assigned a number to one of the speed dialing keys 0 9 do the following While on hook press digit equivalent to number of the contact in the speed dial list continuously until call is started Note For more information about adding number to speed dial refer to Adding to Speed Dial on page 32 23 Polycom Kirk 6020 6040 User Guide Dial from Cal
58. off 6040 100 hours when display backlight is turned off and bluetooth is turned on e 6020 6040 100 hours when display backlight is set at dimmed 6040 60 hours when display backlight is set at dimmed and bluetooth is turned on For information about how to check battery capacity refer to Battery on page 50 Battery Disposal Visit www polycom com batteries for further guidance on battery recycling Polycom Inc 9 Polycom Kirk 6020 6040 User Guide Battery Disposal About Your 6020 6040 Handset o Table 1 1 Handset Elements LED Alarm Button Headset Connector Volume Control Adjusts speaker volume Polycom Inc Polycom Kirk 6020 6040 User Guide On hook idle On hook is the term used when handset is in About Your 6020 6040 Handset Table 1 1 Handset Elements Display Shows call information handset status icons and guides you through option menu Tear Off Unit Microphone Table 1 2 Handset Keys Left Softkey Enters main menu OR Confirms choices in menu OR Turns handset off with a long three second key press standby mode Off hook Mutes microphone active Off hook is the term used when handset is in active mode RightSoftkey On hook Returns to previous menu idle Off hook Turns loadspeaker on active p Redirect On hook Exits menu idle Off hook Redirects calls active K On off Hook Polycom Inc 11 Polycom
59. ok 26 Using ihe Menu i 2szi oc b RR ER 27 ts Description of Menu 27 Phone Book centes is Ri 27 Call Register irradia dd RU PARA peed aa 27 Messages ETE 27 MSE FUNCI N ipep aa ena ep EE 28 iii Polycom Kirk 6020 6040 User Guide External Services unir a a Sen d dos 28 e EE 28 Settings nc a adi 28 List of Menu Functions o o ooocoocoooror ro 28 Phone Book ooooooooooo A0 Using the Alphanumeric Keyboard ooooooccccccorcnccccoro ro 30 Managing an Existing Contact 30 Dialing Contact from Phone Book 31 Call Register EE OO Incoming Calls iia tras Ree epa EE SX EE EE 35 Outgoing Calls ee derer tee ee E es ans EER e mue 36 Missed Calls ass but ek Ee d aie Rr Ar EE ebe 37 Del t Zeg Se AE AER 38 Messdges see eter eme aea case Reve s AQ Sending Messages Using Templates 42 Reading a Message corem wih eval TREO e te 43 Reading a Long Message 0 eee eee eee esee 43 Reading a Short Message 0 eee eee eee eee ee 44 Reading a Call Back Message 44 Replying a Message 44 siu Sacos o aa AO Sed rar ra ERRARE AE AE AE AA heme a Lada Hew VPE 49 Headset red ebbe a dobar Adee ahd eink oleo CU a edel 49 Auto ANSWET 00 cece cence te eee he hh mh 49 Battery sve uer ren dux qa n he Stale ede t v Avaya 50 Ringing On sevi ee eens RP REPRE SHE YE RE RS 50 CT EET 50 Firmware Version ANEN TN NEE ree ee ere EA a ke ees 50 SGHINGS 2250020
60. oll to Messages and press Select Scroll to Erase messages and press Select Scroll to Outbox and press Select a RR WO N Press Yes to erase all messages from outbox Note If you only want to erase a single message from the outbox see Erasing a Single Message on page 47 Erase All Messages Use this function to erase all messages from inbox and outbox If you want to be sure not to erase unread messages refer to Erase All Read Messages from Inbox on page 47 1 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to All and press Select a RR Y N Press Yes to erase all messages from all folders Polycom Inc Polycom Kirk 6020 6040 User Guide Status Status Silent Headset Auto Answer Polycom Inc The status menu provides an overview of some of the handset settings and works as a shortcut to these making it easy to change the settings according to your needs The status menu also provides information about battery capacity In the following you will find a description of the settings to be found in the status menu When silent mode is turned on the handset will not ring when a call arrives However you will still be able to see the arriving call in the display For more information about changing settings for silent mode refer to Silent Mode on page 53 Using headset allows you to keep up your activities and use the
61. olski 6040 Handset jest zgodne z zasadniczymi wymaganiami Polish oraz innymi stosownymi postanowieniami Dyre 1999 5 WE Pot me A Polycom UK Ltd declara que este KIRK 6020 6040 Portugu s Handset est conforme com os requisitos essenciais e Portuguese q HE outras disposi es da Directiva 1999 5 CE Polycom UK Ltd izjavlja da je ta KIRK 6020 6040 See Handset v idu Z uade zahtevami in ostalimi relevantnimi dolocili direktive 1999 5 ES Polycom Inc Polycom Kirk 6020 6040 User Guide Slovensk Slovak General Information Table 1 4 1999 5 EF Polycom UK Ltd tymto vyhlasuje Ze KIRK 6020 6040 Handset splna z kladn po iadavky a v etky pr slu n ustanovenia Smernice 1999 5 ES Suomi Finnish Svenska Swedish Polycom UK Ltd vakuuttaa t ten ett KIRK 6020 6040 Handset tyyppinen laite on direktiivin 1999 5 EY oleellisten vaatimusten ja sit koskevien direktiivin muiden ehtojen mukainen H rmed intygar Polycom UK Ltd att denna KIRK 6020 6040 Handset st r I verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Warning Do not operate your wireless network device near unshielded blasting caps or in an explosive environment unless the device has been modified to be especially qualified for such use Table 1 5 Explosive Device Proximity Warning Table 1 6 Explosive Device Pro
62. on the digit you want to change CoN O OC Rh Go M Press a digit The cursor will then automatically jump to the next digit Polycom Inc 63 Polycom Kirk 6020 6040 User Guide Advanced 9 Press Change 64 Polycom Inc Polycom Kirk 6020 6040 User Guide General Information General Information Troubleshooting Information Error information Polycom Inc The handset does not ring Check whether Silent mode is turned On The handset cannot find a system ID at Create Login Check whether the system is set to allow subscriptions The handset cannot subscribe even if system ID has been found Check if Authentication Code is necessary Not possible to turn on the handset Check if battery is connected If yes charge the battery The handset turns off when receiving a call and going off hook Charge the battery If still a problem change the battery as it might be defective Improper function of the handset might be related to the infrastructure to which the handset is connected to Before declaring a handset for repair be sure that the main system is operating properly 65 Polycom Kirk 6020 6040 User Guide Information Technical Specification Approvals EN 60950 1 2006 EN 301 489 1 v 1 8 1 2008 04 N 301 489 6 v 1 3 1 2002 08 EN 301 489 17 v 1 2 1 2002 08 N 301 406 v 1 5 1 2003 07 EN 300 328 v 1 7 1 2006 10 N 55024 1998 A1 2001 A2 2003 Charger only N 55022 2006 A1 2007 Char
63. or more information about call register refer to Call Register on page 35 If supported by the subscribed system you can send and receive messages from the messages menu 27 Polycom Kirk 6020 6040 User Guide Description of Menus MSF Function External Services Status Settings All messages is automatically stored in inbox or outbox Messages can store up to 20 messages A maximum of 72 letters including spaces is allowed for each message For more information about reading writing and sending messages refer to Messages on page 40 MSF Function is a special function based on MSF Message Service Function The function requires special software in the main system External Services are features placed in the main system and only available if the handset is subscribed to a KIRK solution External Services include View Clip Stack Delete Clip Stack and Local Phone Book The Local Phone Book is acommon phone book for all handsets subscribed to the actual system and all handsets subscribed to the system are listed in the phone book Additional numbers can be added to the phone book by the system administrator Status provides a quick overview of some of the handset settings and works as a shortcut which makes it easy to change the basic settings according to your needs For more information about changing basic settings refer to Status on page 49 Settings offer you the opportunity to
64. ory of inbox and outbox is full the handset will automatically erase the oldest message when a new message need to be stored If you want to delete messages from inbox or outbox manually refer to Erasing a Single Message on page 47 Erase All Read Messages from Inbox on page 47 Erase All Messages from Inbox on page 47 Erase All Messages from Outbox on page 47 and Erase All Messages on page 48 Writing and Sending a New Message 1 Press Menu to enter main menu Scroll to Messages and press Select Scroll to New message and press Select Write a message a RR Y N Optionally you can use a template Press Options scroll to Use template press Select scroll to desired template press Options scroll to Select and press Select For more information about templates refer to Saving a New Message as a Template on page 41 Saving a Received Message as a Template on page 42 Sending Messages Using Templates on page 42 and Erasing a Single Template on page 46 6 Press Options and scroll to Send Polycom Inc Polycom Kirk 6020 6040 User Guide Messages 7 Press Select and then press Search to find the receiver To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboa
65. rd on page 30 9 Press Select 10 If more than one number scroll to desired number 11 Press Select and then press Send 12 When the message has been sent the envelope icon E will appear Press Ok to accept Clearing Text Field Use the clear text function when you are writing a new message and want to start all over l Press Options 2 Scroll to Clear text and press Select Saving a New Message in Outbox You can write a message and then save it in outbox for later handling Press Menu to enter main menu Scroll to Messages and press Select Scroll to New message and press Select Write a message and press Options Scroll to Save message and press Select On FWY Scroll to Outbox and press Select Saving a New Message as a Template After writing a message you can save it as a template for later use Press Menu to enter main menu Scroll to Messages and press Select Scroll to New message and press Select Scroll to Save message and press Select 1 2 3 4 Write a message and press Options 5 6 Scroll to Templates and press Select 7 If memory is full press Ok Polycom Inc 41 Polycom Kirk 6020 6040 User Guide Sending Messages Using Templates 8 Scroll to the desired position and press Select Saving a Received Message as a Template You can save a message from inbox as a template for later use Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox a
66. rd and press Select Press Send and then press Search oN O OC BO hM To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 9 Press Select 10 If more than one number scroll to desired number 11 Press Select and then press Send Resending a Message If you want to resend a message to a contact do the following Press Menu to enter main menu Scroll to Messages and press Select Scroll to Outbox and press Select Scroll to the desired message and press Select 1 2 3 4 5 Press Options 6 Scroll to Resend and press Select 7 Press Options 8 Scroll to Send and press Select 9 Press Send Erasing a Single Template Use this function to delete a template or replace the template with a new template when the memory is full For more information about replacing a template refer to Saving a New Message as a Template on page 41 1 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Templates and press Select Scroll to the desired template and press Options a RR WO N Scroll to Erase and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Messages Polycom Inc 6 Press Yes to erase the template Erasing a Single Message
67. reasonable efforts to solve any problem issues POLYCOM does not warrant that your use of the SOFTWARE PRODUCT will be uninterrupted or error free or that all defects in the SOFTWARE PRODUCT will be corrected POLYCOM s sole obligation under this express warranty shall be at POLYCOM s option and expense to refund the purchase price paid by you for any defective software product which is returned to POLYCOM with a copy or your receipt or to replace any defective media with software which substantially conforms to applicable POLYCOM published specifications Any replacement SOFTWARE PRODUCT will be warranted for the remainder of the original warranty period or thirty 30 days whichever is longer 6 2 Warranties Exclusive IF THIS SOFTWARE PRODUCT DOES NOT OPERATE AS WARRANTED ABOVE YOUR SOLE REMEDY FOR BREACH OF THAT WARRANTY SHALL BE REPAIR REPLACEMENT OR REFUND OF THE PURCHASE PRICE PAID AT POLYCOM S OPTION TO THE FULL EXTENT ALLOWED BY LAW THE FOREGOING WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES TERMS OR CONDITIONS EXPRESS OR IMPLIED EITHER IN FACT OR BY OPERATION OF LAW STATUTORY OR OTHERWISE INCLUDING WARRANTIES TERMS OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE SATISFACTORY QUALITY CORRESPONDENCE WITH DESCRIPTION AND NON INFRINgeMENT ALL OF WHICH ARE EXPRESSLY DISCLAIMED POLYCOM NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN
68. ress Delete Deleting Contact Use the delete name and number function if you want to delete a contact and all the belonging numbers If you only want to delete a single number and keep the contact and the rest of the belonging numbers refer to Deleting Number on page 32 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 30 5 Press Details If more than one number press Select Scroll to Delete name number and press Select Polycom Inc 33 Polycom Kirk 6020 6040 User Guide Managing an Existing Contact 34 8 Press OK to confirm Adding New Contact Use the add name number function when you want to add a new contact to phone book Note It is possible to add up to four numbers to a contact Press Menu to enter main menu Scroll to Phone Book and press Select Scroll to Add name number and press Select bh O N Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 30 Scroll to number and enter the number to be stored max 24 digits 6 Press Save to store name and number Note If display sho
69. rrants to the end user Customer that the product will be free from defects in workmanship and materials under normal use and service for one year or such longer period as Polycom may announce publicly from time to time for particular products from the date of purchase from Polycom or its authorized reseller Polycom s sole obligation under this express warranty shall be at Polycom s option and expense to repair the defective product or part deliver to Customer an equivalent product or part to replace the defective item or if neither of the two foregoing options is reasonably available Polycom may in its sole discretion refund to Customer the purchase price paid for the defective product All products that are replaced will become the property of Polycom Replacement products or parts may be Polycom Inc Polycom Kirk 6020 6040 User Guide General Information Polycom Inc new or reconditioned Polycom warrants any replaced or repaired product or part for ninety 90 days from shipment or the remainder of the initial warranty period whichever is longer Products returned to Polycom must be sent prepaid and packaged appropriately for safe shipment and it is recommended that they be insured or sent by a method that provides for tracking of the package Responsibility for loss or damage does not transfer to Polycom until the returned item is received by Polycom The repaired or replaced item will be shipped to Customer at
70. the phone book refer to Deleting Contact on page 33 Using the Alphanumeric Keyboard The normal dialling keys 0 9 are used for writing the name to be placed in the phone book By pressing the keys a certain number of times the related letters will appear in the display Spaces are made by using the 0 key Key changes between uppercase and lowercase letters which is indicated on the top left hand corner of the display Pressing left or right side of navigation key will move the cursor To delete letters place cursor behind letter and press Delete Managing an Existing Contact 30 The phone book menu offers a range of possibilities to manage existing contacts and makes it easy to add edit or delete name and number Note It is possible to add up to four numbers to a contact Finding Contact in Phone Book The handset s phone book is familiar to an ordinary phone book However the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can Polycom Inc Polycom Kirk 6020 6040 User Guide Phone Book Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters
71. tically selects a system The selected system is marked with an A Note When you turn off the handset the settings of time are deleted if the subscribed system does not resend the information to the handset Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Choose Time Format Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Time format and press Select O Oc E WN Scroll to desired time format and press Change Set Time Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Change time and press Select Place cursor on the digit you want to change Press a digit The cursor will then automatically jump to the next digit CoN O OF OQ M Press Change Choose Date Format Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select 1 2 3 4 Scroll to Time amp date and press Select 5 Scroll to Date format and press Select 6 Scroll to desired date format and press Change Set Date Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Change date and press Select Scroll to desired date format and press Change Place cursor
72. to empty list Note If you only want to delete a single missed call see Deleting a Missed Call from List on page 38 Deleting All Calls from All Lists 1 Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Delete and press Select Scroll to All calls and press Select a Aa Y N Press Yes to empty all folders 39 Polycom Kirk 6020 6040 User Guide Delete Messages 40 If supported by the subscribed system you can write send and receive messages from the messages menu You write messages using the alphanumeric keyboard For more information refer to Using the Alphanumeric Keyboard on page 30 All messages are automatically stored in inbox or outbox The inbox is a list of all received messages while outbox is a list of all sent messages Both lists are sorted by time and date starting with the latest If the name and number of the message already exist as a contact in your phone book the message in the inbox or outbox will be represented with the name of the contact If the name and number do not exist in your phone book the handset cannot recognize the number and the message will only be represented by the number If you save a message in outbox for later handling the message will be represented by the beginning of the text message Inbox and outbox can store up to 20 messages in total A maximum of 72 letters including spaces is allowed for each message If the mem
73. transfer all of your rights under this Agreement provided you retain no copies you transfer all of the SOFTWARE PRODUCT including all component parts the media and printed materials any upgrades this Agreement and if applicable the Certificate of Authenticity and the recipient agrees to the terms of this Agreement If the SOFTWARE PRODUCT is an upgrade any transfer must include all prior versions of the SOFTWARE PRODUCT However if the SOFTWARE PRODUCT is marked Not for Resale or NFR you may not resell it or otherwise transfer it for value 2 6 Copyright All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by POLYCOM or its suppliers The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Title ownership rights and intellectual property rights in the SOFTWARE PRODUCT shall remain in POLYCOM or its suppliers Title and 73 Polycom Kirk 6020 6040 User Guide Information 74 related rights in the content accessed through the SOFTWARE PRODUCT is the property of such content owner and may be protected by applicable law This Agreement gives you no rights in such content 2 7 Confidentiality The SOFTWARE PRODUCT contains valuable proprietary information
74. ust destroy all copies of the SOFTWARE PRODUCT and all of its component parts You may terminate this Agreement atany time by destroying the SOFTWARE PRODUCT and all of its component parts 5 UPGRADES If the SOFTWARE PRODUCT is labeled as an upgrade you must be properly licensed to use the software identified by POLYCOM as being eligible for the upgrade in order to use the SOFTWARE PRODUCT A SOFTWARE PRODUCT labeled as an upgrade replaces and or supplements the software that formed the basis for your eligibility for the upgrade You may use the resulting upgraded SOFTWARE PRODUCT only in accordance with the terms ofthis Agreement If the SOFTWARE PRODUCT is an upgrade of a component of a package of software programs that you licensed as a single product the SOFTWARE PRODUCT may be used and transferred only as part of that single SOFTWARE PRODUCT package and may not be separated for use on more than one PRODUCT 6 WARRANTY ANDWARRANTY EXCLUSIONS 6 1 Limited Warranty POLYCOM warrants that a the SOFTWARE PRODUCT will perform substantially in accordance with the accompanying documentation for a period of ninety 90 days from the date of receipt by you Polycom Inc Polycom Kirk 6020 6040 User Guide General Information Polycom Inc and b any SUPPORT SERVICES provided by POLYCOM shall be substantially as described in applicable written materials provided to you by POLYCOM and POLYCOM support engineers will make commercially
75. ws Memory full it is necessary to delete one or more contacts from phone book refer to Deleting Contact on page 33 Polycom Inc Polycom Kirk 6020 6040 User Guide Call Register Call Register Incoming Calls Polycom Inc The call register menu can store up to 40 of your incoming outgoing and missed calls Call register is divided into lists of incoming calls outgoing calls and missed calls If memory of call register is full the handset will automatically erase the oldest call when a new call is received in call register If you want to delete calls from call register manually refer to Delete on page 38 Note When you turn off the handset all content of call register is deleted if the subscribed system does not resend the information to the handset Incoming call is a list of all your incoming calls sorted by date and time of the call starting with the latest call If name and number of incoming call already exist in your phone book the incoming call will be represented with the name of the contact If name and number do not exist in your phone book the handset cannot recognize the number and the incoming call will only be represented by the number In both cases incoming call register provides details about incoming calls such as time date and length of conversation It is possible to add name and number of an incoming call to phone book or to delete an incoming call from the list Viewing List of
76. ximity Warning Waarschuwing omgeving met explosieven indien het apparaat Gebruik dit draadloos netwerkapparaat alleen in de buurt van onbeschermde ontstekers of in een speciaal is aangepast om aan de eisen voor een dergelijk gebruik te voldoen Varoitus Avvertenza Ala k yt johdotonta verkkolaitetta suojaamattomien rajaytysnallien l heisyydess tai r j ytysalueella jos laitetta ei ole erityisesti muunnettu sopivaksi sellaiseen k ytt n oen Ne jamais utiliser un quipement de r seau sans fil proximit d un d tonateur non blind ou dans un lieu pr sentant des risques d explosion sauf si l quipement a t modifi cet effet Benutzen Sie Ihr drahtloses Netzwerkger t nicht in der Nahe ungesch tzter Sprengkapseln oder anderer explosiver Stoffe es sei denn Ihr Ger t wurde eigens f r diesen Gebrauch modifiziert und bestimmt Non utilizzare la periferica di rete senza fili in prossimit di un detonatore non protetto o di esplosivi a meno che la periferica non sia stata modificata a tale proposito Polycom Inc Ikke bruk den tr dl se nettverksenheten n rt inntil uisolerte fenghetter eller i et eksplosivt milj med mindre enheten er modifisert slik at den t ler slik bruk 69 Polycom Kirk 6020 6040 User Guide Information 70 Table 1 6 Explosive Device Proximity Warning Nao opere o dispositivo de rede sem fios perto de c psulas explosivas n o protegidas ou num amb
77. y Tone beep icon With the out of range indicator turned on e If handset is moving out of range the low signal icon BN will appear in display s Ifthe handset gets out of range the no signal icon f will appear in display If tone icon is selected beeps will appear with short intervals as long as the handset is out of range To change the settings 1 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Out of range and press Select Scroll to Settings and press Change a RR Y N Scroll to the desired alert and press Select Polycom Inc Polycom Kirk 6020 6040 User Guide Settings Bluetooth only KIRK 6040 Polycom Inc Bluetooth allows you to connect the handset to a compatible device with bluetooth connectivitiy within 10 metres 32 feet When a wireless headset is connected to the KIRK 6040 it is possible to disconnect the headset from the handset 12 10 5 to connect the headset to the handset again 12 10 6 to remove the headset from the device list 12 10 7 to connect automatically to the handset 12 10 8 to adjust the headset volume 12 10 9 to switch the audio between the headset and the handset 12 10 10 and finally it is possible to redial the last number entered in the handset 12 10 11 Activate Bluetooth Function To use the bluetooth funcition you must activate the bluetooth function 1 Press Menu to enter main menu Scroll to Settings and press Select

Polycom 6040 Cordless Telephone User Manual

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