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Panasonic DP-C354, DP-C264, DP-C323, DP-C263, DP

1. 00 Print Address Book List 175 PrO Mo I RE mm 176 Vhat is Programi IRCYS 9 cesses teure een ensure een EESE udo Sada ede ross Regis 176 PPOGFamm DIENEN MR RU ee 176 Setting for Program Dialing 022200220220002nennnennnenenennnn nennen 02 Program Dial 177 Setting for Group Dialing 0222022200220020n0 nenn nenn ano nnnennnnennnenenenn 01 Group Dial 179 Editing 2 Group Dialing acs sense tens 03 Modify Group Dial 181 Deleting the Program Key setting esses 04 Delete Program GRP 183 Printing the Program LiSt ccccccccccceeeseeseeeceeeeeseeeseeeseeeaess 00 Print Program List 184 Programming Email Manual Reception on Program Keys 05 Manual POP RCV 185 Chapter 8 Reading Reports Lists an ACTON ve OUR A RR EET A Journal 188 IG Fransaclon OU A BRE ee een 188 Viewing Communication Results on Touch Panel Display ssssss 189 Reading Transaction Journal 022202000200020000n0 000 nnn anno ann senes nnne nenn 190 Commit c atioDdo dt e ee ee Comm Journal 192 Address BOOK Els zes een Address Book List 196 Prinung AGaress BOOK LI ne een 196 Reading Address Book EISE nero run ee ee 197 FO aA LIS een ee bee een een Program List 198 missed FOJAN ES t 198 PRE AGING B ni foro rz LRL NT POE E OE
2. sAay Ue4Db0Jgd suoneunseq ueJ4DoJd Z Jaydeuy f 183 SAoy WEABOIA suoneunseq Wesbolig 7 Jaydeuy 184 Printing the Program List To print the program list follow the steps below The program list can also be printed by selecting Print Out in More Menus see page 198 9 For more details about the items in the program list refer to Reading Program List see page 199 To program multiple destinations each destination must be programmed in advance Press the Function key 5 Select Start and then select OK 2 Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings The program list is printed 9 Press Reset key to return the machine to the initial screen of the current active mode J Select 01 Program Keys 00 Address Book gt 01 Program Keys e on 04 Key Operator Mode Select 00 Print Program List 00 Print Program List 01 Group Dial D e ou no 02 Progran Dial Ce 03 Modify Group Dial 04 _ Delete Progran GRP Programming Email Manual Reception on Program Keys When this machine is connected to a POP Server POP Account name and password other than the machine s one can be programmed for a program key to receive Emails To enter an Email Address and a password follow the steps below 9 f you leave a password blank in Step 8
3. eeeeeeeeeeeeeeee Delivery Notice 124 When E mail Transmission Fails 02240240024002n0 nen nnn nennen nnunnnennnennn nenne nennen nnn nennen 126 Using a Completion Notice 2 0022022202200 200 onnn nenn anne nnnenne nennen Completion Notice 127 RECEIVING A miri ERE T s 128 Configure to Receive Email u22200200020002000 nenn nnnn nano nnne anne nennen nnne nna sre nns 128 Receiving Email Automatically 1 sees nennen nnn nnn nnns 128 Receiving Email Manually e eese nnns Get Email 129 Receiving Email with the Program Key cccccceccceecceeeeeeeeeceeeseeceeeseeeseeeseeeeeeseeeaeeeaees 130 Receiving an Email on a Computer ssssssssssssssssssssseennen nennen nennen nnne nennen 132 Receiving Email on Your Computer 22002200220002000nnn anne nnno nenn nenn nenne nne nnne nnn sanas 132 OBEN mi MT u u 133 MPONDA ROUN ee 134 Wia njeeBigiedsco qoc I 134 ROUINO SOLUS TOW 135 Settings Tor Inbound ROUTING auus nennen 136 Programming the Address Book for Inbound Routing 2 202220022002200ene nenn 137 USINSINELREIAY Fearon ee 140 What is the Relay Feature 22u0024002000nnnenenonnnnnnnnnnnn nenne nano nano nenn
4. f there are any Email Addresses added in the Favorites the address book opens the Favorites tab first Follow the step 1 and 2 on page 106 2 Select Favorites 8 5x11 Memory XMT CA M isi Fine TIFF iu n Camera June TET Emm ora un ox ro i va n un e e riti SSE a mm O 3 Select the Email Address you want to send to Memory XMT CA M ist Fine TIFF i 1D eit Jer ra JC tr E D I London Relay M Singapore Relay a sw JO 6 Select the same destination to cancel a choice To set more Email Addresses select other addresses 4 Press the Start key The original s are stored into memory with a file number Then starts email transmission B Use Group Dialing For transmission to multiple destinations with group dialing follow the steps below To use a Group button group dialing needs to be programmed in Function Parameters Refer to Setting for Group Dialing see page 179 I 2 Follow the step 1 and 2 on page 106 Select Program Group 8 5x11 Memory XMT BA Text Basic Men More Menus NU BD Ch D Number Pad e Sem JC JC 01 Select the same destination again to cancel a choice Press the Start key The original s are stored into memory with a file number Then starts email transmission XeJjjeujg u gJojdeu 5 f 111 xe4jeujeu Gueldeug 112 Searching for Destination
5. u0024002ene nennen nennen Mail Box 60 What is Confidential Communication esee memes 60 Conidential EE E T 61 Conidental PO NG ERR ERE T t 62 Storing Documents for Confidential Polling 220022022002200020 nn nnnennn nennen 63 Printing a Received Confidential Document 2 02200220022020000000nne nennen nennen 64 Deleting a Confidential Document 2 0220022002200000 nen ennnnne nennen san nnn nnn 66 Sub Address Communication 2u2u22u unneennnnnnnnn nennen anne nenne Sub Address Transmit 68 Wiat IS UA GIS SING rear 68 Sub Addressed Transmission using Address Book ccccceecceeceeeeeeeeeseeeseeeseeeseeeeaes 69 Sub Addressed Transmission using Manual Dialing cccccecccececseeeaeeeeeeeseeeseeeeaes 71 Password Communication eeeseeee meme reni Password XMT 72 What is Password Communication eseseseseee mm meminere nennen 72 Password Transmission ee een ee 13 Setting Password Protected TrAnSMISSION ccccccceecceecceeeceeeeseeeceeeceueeseeeseeesaeesaeeeaes 14 Printing Communication Journal u2 2002200220nnnenenennnennnnnennenenenenn Comm Journal 76 Transmitting a Document with a Cover Sheet eeeeeeeeesesee Cover Sheet 78 Chapter 4 Fax Reception RECEIVING DOCUMENTS ias un nen ernenne
6. 64 Printing a Received Confidential Document When confidential documents are received a confidential reception report is printed This section explains how to read a confidential reception report and print the received confidential documents 9 After a received confidential document is printed it is deleted from the mailbox e f the machine receives documents having the same password they are stored into the same mailbox 9 Up to 49 mailboxes are available B Confidential Reception Report 1 KKK KKK Conf RCV Report Date MMM dd yyyy Time 15 00 Notice of Confidential Document Held 3 4 5 Received From Pages Time Received PANAFAX 001 MMM dd 15 00 6 PANASONIC 7 8 DD XXXX kkkkkk kk kc k kk k kk kk kkkk HEAD OFFICE i dade _ 201 555 1212 mr 1 The date and time at which the confidential reception report is printed 2 File No The number automatically assigned to a confidential document in the order of its reception 001 to 999 3 Sender ID Transmitting station s ID 4 Page s Total number of pages of the confidential document 5 Date and time at which the confidential document was received 6 Logo up to 25 characters 7 Character ID Character ID up to 16 characters 8 Numeric ID up to 20 digits B Printing a Received Confidential Document To print a received confidential document follow the steps below 9 Aft
7. 7 0002 0001 y 0011 g 0012 Polling from other machine Confidential Code 0001 Print Confidential Code 0001 This feature works only if the remote station is any one of the following compatible models DF 1100 DP 180 DP 190 DP 1810F DP 1820F DP 1820E DP 2000 DP 2310 DP 2330 DP 2500 DP 3000 DP 3010 DP 3030 DP 3510 DP 3520 DP 3530 DP 4510 DP 4520 DP 4530 DP 6010 DP 6020 DP 6030 DP C213 DP C262 DP C263 DP C264 DP C322 DP C323 DP C354 DX 600 DX 800 UF 280M UF 312 UF 322 UF 332 UF 333 UF 342 UF 344 UF 550 UF 560 UF 585 UF 590 UF 595 UF 733 UF 744 UF 745 UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 Confidential reception requires establishing the password 4 digit between the sender and the receiver before reception Confidential Transmission To transmit a confidential document follow the steps below You must have a mailbox password 4 digit setup and shared with the receiving machine I C N Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus A CIC PSS DOOK 8 5x11 Memory XMT Text S DD Cf D Number Pad Program Group 01 D Address Book Basic Men War Ds Advanced Comm 5 Select Transmit Poll
8. Menory XMT Address Book Basic Men Text fis Fine TIFF d un D Number Pad Name tab Favorites Remote Station button For instructions on how to set Fax Numbers or Email Addresses using the address book refer to Entering a Destination see page 16 Entering an Email Address see page 108 Items Allowed for Entry in the Address Book No Item Explanation 1 Fax number Set a fax number in the address book Up to 36 characters 2 Email address Set an Email Address in the address book Up to 60 characters 3 Station name Remote station name Up to 15 characters 4 Key Name Set a Key Name to display on the touch panel display for selecting destination Up to 15 characters 9 Favorites Select to show a programmed destination in touch panel Favorites 6 Relay Station Set the Email Address of a relay station Displays if the feature has been 7 Sub Address Program sub address for Inbound Routing programmed in Function 8 TSI Program ID number for Inbound Routing Parameters Fax SAoy WEABOIA suoneunseq weiDold 7 Jaydeuy Email Settings 168 Adding a Fax Number into the Address Book To add a fax number to the address book follow the steps below 9 For instructions on how to edit the station in the address book refer to Editing Address Book see page 173 9 For instructions on how to delete the station from the address book refer to Deleting a Destination from Address Book see page 174 Press the Fu
9. Only one Email Address can be selected at a time You can switch between the Email Addresses and Fax Numbers list by selecting Email or Fax Number button on the screen Select LW or WW to scroll through the search results Select Detail to open the screen shown below offering you more detailed information Select Close to exit to the information screen Ma 0 pana01 pcc com Name il Fax 0123456789 To cancel a search select Cancel Press the Start key The original s are stored into memory with a file number Then starts email transmission Memo 11 oN xe41euJeju Gueldeug 116 Using Cc Bcc and From When creating an Email you have the option of setting Cc and Bcc as its destinations and entering a subject If the use of From has been enabled in Function Parameters the machine can transmit an Email with Email Addresses entered in From other than its own Email Address NOTE e Cc Carbon Copy e Bcc Blind Carbon Copy 9 f the Message Delivery Notice feature is set to On all the Emails are sent as To even if they are pre programmed as Cc Bcc For more details on the Message Delivery Notice feature refer to Setting Message Delivery Notice MDN see page 124 An Example of the receiving station E Inbox Outlook Express File Edit View Tools Message Help Q u g X New Mail j Reply Reply All For
10. Advanced Conn Lan Relay XMT Print Out Deferred Comm Polling 5 Select Add Document 8 5x11 Memory XMT CA M isi Fine TIFF N Address Book Basic Mer More Menus Coena Creer Je Em Emmen d D Destinations 000 sit eat ie we men Cine Cosmo pam Print Out Advanced Comm 6 7 Select W or amp to display the communication reservation file to which you want to add documents MEM DEF XMT No 020 Page 001 DEFERRED COMM 11 00 Panasonic MEM DEF XMT No 040 Page 002 DEFERRED COMM 12 00 Panasonic Select a communication reservation file to which pages are added and then select OK MEM DEF XMT No 020 Page 001 DEFERRED COMM 11 00 Panasonic To cancel the page addition select Cancel Your machine stores the documents Resending an Incomplete Document With 31 Incomplete File Save set to Valid in Function Parameters Fax Email Settings Fax Parameters documents that could not be transmitted due to a communication error such as the remote station busy or not responding can be stored in memory as incomplete files This section explains how to resend incomplete files stored in memory The standard setting of 31 Incomplete File Save is set to Invalid For instructions on how to modify the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM 9 f 3
11. To use Password Reception you must set a 4 digit receiving password in advance The password must be shared with the other compatible Panasonic machine s If the password in your machine does not match the receiving password in the other compatible Panasonic machine s the reception will fail e Password reception can be enabled by programming 44 Password Receive in Function Parameters Fax Email Settings gt Fax Parameters Refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Sender Receiver Reception Reception Password Password 1234 1234 This feature works only if the remote station is any one of the following models DF 1100 DP 180 DP 190 DP 1810F DP 1820E DP 1820F DP 2000 DP 2310 DP 2330 DP 2500 DP 3000 DP 3010 DP 3030 DP 3510 DP 3520 DP 3530 DP 4510 DP 4520 DP 4530 DP 6010 DP 6020 DP 6030 DP C213 DP C262 DP C263 DP C264 DP C322 DP C323 DP C354 DX 600 DX 800 FP D250F FP D350F UF 160 UF 160M UF 170 UF 180 UF 190 UF 260 UF 270 UF 270M UF 280M UF 300 UF 312 UF 322 UF 550 UF 560 UF 585 UF 590 UF 595 UF 650 UF 733 UF 745 UF 750 UF 750D UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 UF M500 The standard setting of 44 Password Receive is set to Off in Function Parameters Fax Email Settings Fax Parameters For instructions on how to e
12. xe4jeuJeju gGueydeuj 118 Setting From field The From field is preset in the Machine you can change the From field by selecting From on the Email screen To set From field follow the steps below If 145 Sender Selection is set to Valid you can preset up to 25 sender names You can select from the sender list when sending an Email However if you select From on the Email screen the sender list will not be displayed For more details on this setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM I On the Email screen select From See page 107 and 116 om J e JC ee J ome Jp swiet AB CDE FGH IJK LMN OPQ RST UVW XYZ rien 2 Enter a sender name or select a sender Email Address and then select Close ICs Ce rm Ce EEE uAB CDE FGH IJK LMN OPQ RST UVW XYZ 3 Press the Start Key The original s are stored into memory with a file number Then starts email transmission e When 145 Sender Selection is set to Valid and if you do not select From the Sender Selection List will be display after pressing the Start key Select a Sender and then select OK Setting Subject Every time you send an Email you can enter its subject manually To enter a subject follow the steps below The Default Subject is preset if 21 Default Subject has been set in Function Parameters Fax Email Settings
13. xe4joiseg z 13 deyo l UOISSIUJSUEJ 39 Direct Transmission xeJoiseg z Je deuNn UOISSILUSUEJ 40 Documents can be transmitted immediately on scanning without storing into memory Direct transmission is more convenient in situations as shown below Q When you want to send the documents right away LJ When you want to send a large amount of documents Original s Direct transmission cannot be used to send documents to multiple destinations Er s To a single destination Memory transmission may switch automatically to direct transmission when memory overflow occurs during document scanning Memory transmission is the standard setting on the machine however it can be changed to direct transmission with the setting 05 Memory HOME For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM C N Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select Basic Menu 8 zd Memory XMT Address Boo basic Ment ore Menus CA B n a Raa Fine TIFF Destinations 000 DOODDOOODESE p ne ly oj Progran Gro 4 Select Direct 8 ul XMT Text iddress Book Basic Men ore Menus Bri
14. C9 Select More Menus 8 5x11 Memory XMT aree E N NUN fis Fine TIFF omm 1D Nunber Pad Destinations 000 wo o rn ix om on oo n o B m J Ct n JE 4 Select Select Mode 8 5x11 Memory XMT Text Advanced Comm Lan Relay XMT 5 Select Password XMT 8 5x11 Memory XMT Text Si Destinations 000 Advanced Comm Select Mode Edit File Mode Print Out Ledger Email XMT Receive to Memory Delivery Notice D ic ist Fine TIFF Destinations 000 Deferred Comm fist Fine TIFF 6 Select On and then select OK Select to perform Password Protected Transmission Select not to perform Off Password Protected Transmission 7 Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 8 Select a destination 8 5x11 Memory XMT Address Book BRRRREREE BCA NS fist Fine TIFF aD Da a Ta TI PP Progran Group 9 Refer to Entering a Destination see page 16 Choose an address except the address registered for Relayed Transmission 9 Press the Start key Password protected transmission starts The transmission fails if the password of both units does not match soJnjeo xe JUIIUSAUOI Jojdeu f 78 sounjea Xey JueIuenuoyd eJejdeu 4 Setting Password Protected Transmission To always utilize password protected transmissions follow
15. UOISSIUJSUEJ 43 Batch Transmission 2S C The batch transmission feature is useful in controlling the reduction of transmission time and telephone costs In a batch transmission job the machine sorts documents bound for the same destination s b and collectively handles them as one reserved document file to be transmitted in a single call O There are two types of batch transmissions available D Real Time Batch Transmission a During the memory transmission your machine searches its memory for reserved files up to 4 files N to transmit to the same destination and automatically batches and then transmits them in a single call us NOTE Q e The machine cannot batch a file s that is are waiting for redialing or are currently being sent but will Ta batch files that are pending to be dialed ar Delayed Batch Transmission 4 This feature requires the scheduling of the time for the batch transmission into a Program key in lt advance All transmission s using this Program key are batched and transmitted at the registered time Q Ex Real Time Batch Transmission E Un on Un to NY to LA m to LA to London E to London 1 2 NY LA 1 2 London 44 Getting an Outside Line Using PIN Code Access If your PBX requires a PIN Personal Ident
16. User Parameters For programming instructions refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM 1 OntheEmail screen select Subject See pages 107 and 116 HAB CDE FGH IJK LMN OPQ RST UVW XYZ p e e m e e S 01 The subject field is up to 40 characters in length 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM 9 f you make a mistake select Back Space to delete one character at a time or move the cursor to the beginning of the field and then press Clear key to delete the entire entry 3 Press the Start key The original s are stored into memory with a file number Then starts email transmission Confirming the Destination You can confirm the entered destinations 1 Select Destinations Number of selected addresses Memory XMT Text Ei Fine TIFF Address Boo Basic Menu More Menus S e Ce em J Ei sae ue ox roi ix umf ora on em ie e w Je m eae ace e cw JL It 01 01 m UA p Y 2 Select the desired field button and confirm destinations Bob bob pcc com di john pcc com 0 1 0 hn Mike 1 mike pcc com To delete a destination select a destination and then select Delete and Yes XeJjjeujg u G Jojdeu 5 l 119 xe4jeujeju G
17. 201 555 3156 1212 212 555 1234 RELAY2 Panafaxl Panafax1 Panasonic E 4827 81 03 5251 1234 E Panafax l Panafax2 Panasonic a 1773 81 0467 5251 1234 QD 05 5 PANASONIC SELES DP XXX k xkkkxkkkkkkkkkkkkkkkk x HEAD OFFICE o kkk 201 555 1212 4k A E D 5 The first letter of station name recorded in your machine Up to 15 characters Up to 15 characters Up to 60 characters Email address Up to 36 digits Telephone number Telephone Number Email Address programmed for the Address Book Routing Sub Address Up to 20 digits Routing TSI Up to 20 digits Relay Address Relay Address 197 SISIT SUOdey Buipesy 8 sejdeuy Program List This section explains how to print and read the program list Printing Program List To print the program list follow the steps below The program list can also be printed by programming Fax Email Settings Fax Parameters in the Function Parameters I 4 2 Select More Menus Press the Fax key 8 5x11 Memory XMT Text is Fine TIFF D T m Deep Tee Tue s T i gg P Destinations 000 AE EUH 3 Select Print Out Memory XMT CA M isi Fine TIFF Advanced Comm Lan Relay XMT 8 5x11 Polling 198 Select Program List Memory XMT CA B fist Fine TIFF Select Mode Edit File Mode IND XMT Journal Advanced Comm The progr
18. For more details refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM I Follow the step 1 and 2 on page 106 2 Select Search 8 5x11 Memory XMT CA B fist Fine TIFF Cesar Nebo Paa Strait elelalalefeTefafzTT a Y ee TE En En Monitor Go Seas ME E M 6ro Destinations 000 3 Select Global Gr JE je o ee 8 Gem La bw Le c CO v Gu Li Le Dp 8 La Ls Ld LE Le Lh Li K LL pue rara Enter a name or characters to search and then select Search The search result appears C NOTE Email addresses and fax numbers can be searched Select Local to return to the address book search screen 9 f there are more than 100 matches a dialog box opens asking you if you want to continue new search Select Yes to continue searching To abort the search with 100 matches select No 9 A message appears if an error occurs while searching To add the found Email Address into the address book select Add to Local Enter the entry name and then select OK Email Address Telephone Number Pana01 pcc dic Station Name Pana01 Key Nane 5 Select Email Continue on the next page XeJjjeujg u G J9Jdeyd f 113 xe4jeuJeju Gueldeug 114 6 Choose a destination and then select OK
19. If frequently used communication tasks are pre programmed onto a respective program dialing button the programmed operating sequence can be recalled by simply selecting the assigned button Program dialing does not only simplify repetitive or complex operational sequences but also prevent operator errors To use a program key follow the steps below 9 To use this feature the operating sequence must be programmed onto the button in advance Refer to Setting for Program Dialing see page 177 To check what operation was pre programmed onto a program button confirm by printing the program list Refer to Printing the Program List see page 184 I Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet N Press the Fax key C9 Select Program Group 8 5x11 Memory XMT ra BER ia Fine TIFF UAI CSS DOC basic Ment More Menus nas ove ron ra um opa rsr uw xz P 01 u u ae UL C C JJ n s 4 Select the program key Memory XMT Text Address DOOK pasic en More Menus Wa Ds dm Destinations 000 5 Press the Start Key Communication starts or stores original s into memory Memo 47 fi q N a E j rr e a Ga 48 Canceling a Communication To cancel a communication follow the steps below To cancel Memor
20. a password prompt window will appear upon POP reception In order to strengthen the security you are advised to leave a password blank 9 For instruction how to print the program list refer to Printing the Program List see page 184 To program multiple destinations each destination must be programmed in advance md Press the Function key Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings Counter View Select 01 Program Keys SAoy WesboJd suoneunseq Wesbolgd 7 Jaydeuy f 00 Address Book amp 01 Program Keys e eM ES 04 Key Operator Mode Select 5 9 00 Print Program List 01 Group Dial ou no 02 Progran Dial ES 03 Modify Group Dial 04 Delete Program GRP 5 Select 05 Manual POP RCV vw RP 05 Manual POP RCY 0 e s E 6 Enter aPOP Account name and then select OK Gas diwe Le e v u CC Co 6 8 Ais Hig WWW ATI IT Continue on the next page 85 SAoy WEABOIA suoneunseq Wesbolig 7 Jaydeuy 186 Entera key name program button name and then select OK C E ce a wJCe Le Ce Lv uJ Ci Lole aJ s Cd CE Ce Lh Li ULL iz Jb Le bv I En I BR EB D Enter the password and then select OK Oo Gams wle Le it Lv uJ Ci lo 6 Le BISCHEN Li OL BIRG
21. e Tel No 61 2 111 1234 Va Sy Wellington Tel No 64 4 111 1234 Singapore Email Address ifax singapore panasonic co sg Host Name singapore Relay XMT Password sg rly XeJjjeujg u G Jojdeu f 143 Sample Entries in Address Book L B Table 1 Initial Sending Station New York Telephone number 242 111 1234 e Email address SMTP Ifax newyork panasonic com Md Host name newyork C eRelay XMT password Uusa rly CD Station Name Email Address Telephone Number Relay Station Address Stockholm 46 8 111 1234 London Relay CL eS Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay B Table 2 Relay Station London Telephone number 71111 1234 e Email Address SMTP Ifax london panasonic co uk eHost name london eRelay XMT password gt uk rly Station Name Email Address Telephone Number Relay Station Address Stockholm 46 8 111 1234 London Relay Singapore Relay 396 111 1234 London Relay Hong Kong 852 23123456 Singapore Relay sydney 612 111 1234 Singapore Relay London Relay uk rly london panasonic co uk a Singapore Relay sg rly singapore panasonic co sg eee 144 B Table 3 Relay Station Singapore 65 111 1234 ifax singapore panasonic co sg singapore 9 Telephone number e Email Address SMTP e Host name eRelay XMT password Station Name Stockholm 46 8 111 1234 London Relay 81 33 111 12
22. programmed in Function Parameters Configure to Receive Email Program the following parameters in Function Parameters Fax Email Settings Fax Parameters to receive Email Item Name Setting 146 POP Timer Set the time interval for checking the Email on POP Server e Set an interval between 0 and 60 minutes e An interval setting of O minutes would not retrieve Email automatically 147 Auto POP Receive Set whether to send queries to the POP Server periodically If there is Email it is retrieved and printed If this parameter is set to Invalid only the number of the incoming Email messages on the POP Server appears on the display 148 Del POP Receive Mail Set whether to delete the Email from the server after it has been retrieved 149 Del POP Error Mail Set whether to delete Email from the server when the attached file is in a format that cannot be printed 9 For instructions on how to configure the POP Server refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM e With POP manual reception pre programmed on a program key POP Email can be retrieved by a user name other than the one pre programmed as local station information Receiving Email Automatically With 147 Auto POP Receive set to Valid and POP acquisition interval set between 1 and 60 minutes in Function Parameters Fax Email Settings Fax Parameters queries are transmitt
23. u Press the Function key 4 Select 01 Add Telephone Number 2 Select Fax Email Settings C mee 01 Add Telephone Number 04 Delete Station 00 Print Address Book List a e om ES Counter View 5 Enter a fax number and then select OK 3 Select 00 Address Book 00 Address Book Flash 01 Program Keys Sub Address amp e oc Space Clear 04 Key Operator Mode 9 Select Clear to delete the fax number one digit at a time 9 For instructions on using the onscreen keyboard refer to Manual Dialing see page 16 6 Enter a station name and then select OK Stockholm Cees WEIL la lal JIM LE Ce Lh i OL LzJ xJte Jb bn DT JJ 96 Enter a station name up to 15 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM Entera Key Name and then select OK C E cis e Gv Ce C G9 Gu CO Ce 8 8 aJ Ls Ld LE Le Lh ELDER JJl v b n IJ C JL 9 Key Names are displayed on the touch panel display to select destinations 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM 8 Select whether to add a station to Favorites Select to show the station in Favorites
24. 12 07 09 21 No 041 Page 000 STOP XMT 00000 SISIT SUOdey Bulpeey g 193 deyo f 12 07 09 18 No 038 Page 000 STOP XMT 1234567 4 Select Journal X NO T an a 12 07 09 09 No 039 Page 000 STOP Memory XMT XMT 1234567 CA B Fine TIFF Destinations 000 Advanced Comm Select Mode Edit File Mode Program List Fax Paraneter List IND XMT Journal 9 Press Reset key to return the machine to the initial screen of the current active mode 189 190 Reading Transaction Journal Items in the transaction journal are listed below 3 4 5 No Comm Pages 001 002 001 001 003 003 003 003 001 000 003 003 000 001 001 001 6 File 149 151 153 155 156 7 Duration 00 00 00 00 00 00 00 00 00 00 500 00 00 202 52 02 20 21 219 00 14 1 8 9 10 X R XMT XMT XMT RCV XMT XMT XMT Identification Date Z 215 MMM dd TEST MMM dd fax nwfaxl MMM dd fax nwfaxl rdmg mgcs MMM dd 215 MMM dd T 215 MMM dd ZZ 215 MMM dd TEL XMT TEL XMT Continue gt gt 13 PANASONIC DP XXXX k kkkkkkkkk k HEAD OFFICE BRITEN uw 15 2 AK RRR KKK ERK Journal tk eek KKK KHER EK RRR KKK KER Date MMM dd yyyy Time 11 Time 20 20 20 04 20 20 07 09 10 Li 20 21 14 17 15 00 mew DL 12 Diagnostic C8444B0577000 001 STN S LAN 001 STN S LAN LAN C0542B057700
25. 199 FAX Parameler MIRROR Um TT Fax Parameter List 200 Printing Fax Parameter List ccccscccsecceecseeceeeceeceeecaeceeeseuesaeeceeeceesaeecaeeceesaeesaeesensaes 200 Reading Fax Parameter LIS eso oannes rea aen pani EET 9H CRISE REM iA Tasas deua tease S utopia gos emassa 201 inaivid al XMT JOUMMA EROR IND XMT Journal 202 PANNO NOVIAUALXAMT JOUNAL nee ee 202 Reading Individual XMT Journal u220024002200en0nennnnnennnenennnnnne nano nnnnenenenennnnnnn nenn 203 Chapter 9 Solving Problems EDS TOP SONNO PIODIE HE EE TT 206 LMIOLMAUON OOS Sean E ee seele EEE 208 mida ee E E 214 Checking the Telephone Line 2022200200020000000n0no nenn nennen nnn nnn nnns 215 Chapter 10 Appendix Memo jejdeu Sulydeyy Inoa mouy O Dunes 10 Menu Map The main screen and menu for Fax features are as follows Basic Menu See page 11 Address Book Screen More Menus See page 12 Memory XMT Address Book basic Menu More Menus Qu Redial Fine TIFF i T ea ad See page 24 us oc ro in om on ro on o re E a JB Ne a um Ja jx Jene 4 S ee m ss Program Group Number Pad Screen Search Screen ee DE kam La CeJCr Lo GJ Qu Li Le LE a s Le CE Ee 8 Li X CL ERBE Global paler te ManualBjalng toss 729012 Refer to Searching for a Destination see page 20 Email Screen Cow CE JC JC s Suis EEE HAB C
26. 730 731 Problem Cannot logon to the designated SMTP Server Incomplete SMTP Protocol transmission SMTP Server s hard disk may be full Page Memory Overflow occurred while receiving printing data The paper size selected within your application to print is larger than the paper size loaded in the cassette s Received data via LAN is in a format that is not supported Cannot connect to the POP Server Incorrect POP Server IP Address POP Server is down Cannot connect to the POP Server User Name or Password error Failed to obtain IP address from the DHCP server DNS Server connection timed out DNS Server is down Received an error response from the DNS Server Communication error occurred with the SMTP Direct transmission Failed to authenticate SMTP Authentication when connecting with the SMTP server Cannot retrieve the Journal nor program the Internet Parameters and the Auto Dialer remotely via email from a PC The dialer buffer for manual dialing was full 70 stations when the Relay Transmission Request was received Action Check the SMTP Server IP Address setting Contact the Network Administrator SMTP Server is defective Contact the Network Administrator Check the document size and resolution Ask originator to re send in a supported size and resolution Ask the originator to re send with a supported file attachment format In a TIFF F format Image data
27. Fine TIFF Advanced Comm Lan Relay XMT 4 Select Fax Parameter List Memory XMT CA B fist Fine TIFF Select Mode Edit File Mode IND XMT Journal Advanced Comm The fax parameter list will be printed 9 Press Reset key to return the machine to the initial screen of the current active mode Reading Fax Parameter List Items in the fax parameter list are listed below Fax Parameter List Date MMM dd yyyy Time 15 00 p 01 1 2 3 4 5 No Description Selection Current Standard c Setting Setting T 6 000 Print FaxParameterlist 6 001 Density HOME 3 2 1 0 1 2 3 0 0 v 002 Resolution HOME STD Fine S Fine STD Fine oo A D PANASONIC YS QD ER DP XXXX xk kkkkkkkkkkkkkkkk HEAD OFFICE k kkk _ 201 555 12121 9377 33 O 2 No tems o Explanation 1 Parameter number 2 2 HOME means home position setting Selection 5 Current setting indicates the code or password is not set When the code or password 3 4 is set it is shown by asterisk 9 Standard setting Factory preset standard setting 77 6 Changed setting indicates that the Factory preset setting was changed N 201 Individual XMT Journal This section explains how to print and read the individual XMT journal The individual XMT journal is useful when saving send jobs or checking the detailed informat
28. In common cases only Email and web service from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats The direct Internet Fax feature enables documents to be directly exchanged between Internet Fax stations without the intervention of an SMTP mail server This will reduce workload of SMTP mail server Use of this feature requires that IP addresses always have to be kept unique Certain information such as the domain name of this machine also needs to be properly pre programmed in the DNS server To use the direct Internet Fax feature have 172 Direct IFax XMT set to Valid in Function Parameters Fax Email Settings Fax Parameters 96 For more details about network configuration contact your network administrator Internet Fax Internet Fax Direct SMTP LAN A SMTP Server Memo 101 xe41euJeu Gueldeug Tips for Internet Fax Your machine uses the same communication protocols as Email the Simple Mail Transfer Protocol SMTP The differences from a standard G3 fax communication using the Public Switched Telephone Network PSTN are as follows B Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit dat
29. Inbound Routing see page 134 9 98 Relay Transmission The Internet Relayed Transmission Feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines This is especially true if the transmissions are long distance You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station You can also send an email with attached TIFF F file s to any G3 fax machine from your PC using your current email application through a Relay Station To convert applications such as spread sheet into a TIFF F format file however requires you to first download the software TIFF Converter from the web site listed below http panasonic co jp pcc en Ex Internet Relay Transmission Transfer to G3 Fax ATTENTION e When requesting Relay Transmission from a computer it is necessary to transmit the file in the TIFF F format An application software is available from the download site Refer to Convenient Application Software see page 154 9 For more details on the Relay Transmission feature refer to Using the Relay Feature see page 140 Message Delivery Notice MDN If the sender Internet Fax desires a processing confirmation it must request a Message Delivery Notice when sending the message itself to a device supporting this notification function Several Email applications such as Eudora a
30. Select 04 Delete Station 00 Print Address Book List 01 Add Telephone Number e ou 02 Add Email Address 03 Modify Station Ce 04 Delete Station 5 Select the station you want to delete from the address book and then select OK CTE MB CDE FGH IJK LWN OPQ RST WW XYZ Favorite D Select the same button again to cancel a choice 6 Select Yes Select to delete the selected station Select to cancel the deletion 9 Press Reset key to return the machine to the initial screen of the current active mode Printing the Address Book List To print the address book list follow the steps below The address book list can also be printed by selecting Print Out in More Menus see page 196 9 For more details about items in the address book list refer to Reading Address Book List see page 197 Press the Function key 5 Select Start and then select OK 2 Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings The address book list is printed 3 Select 00 Address Book 9 Press Reset key to return the machine to the initial screen of the current active mode 00 Address Book 0 Program Keys on 04 Key Operator Mode sAay WEABOIA suoneunseq weiDold 7 Jaydeuy f 4 Select 00 Print Address Book List 00 Print Address Book List
31. Settings Fax Parameters For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM C N Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus 8 5x11 Memory XMT Text N enus ey Fine TIFF FT Nunber Pad Destinations 000 un x ro ix um n T un e Fort CC J Ue 01 M 01 m u Program Group 4 Select Select Mode 8 5x11 Memory XMT Text AUUTESS BOOK pasic Menu Fine TIFF ED Ninbor Pad Destinations 000 Ss Deferred Comm Advanced Conn Lan Relay XMT 5 Select Delivery Notice RODA R il Addres B CA B ist Fine TIFF Uo D Destinations 000 Advanced Comm Password XMT Cover Sheet 5 DOK Edit File Mode Print Out Comm Journal Receive to Memory Ledger Email XMT Delivery Notice 6 Select On and then select OK Off Message Delivery Notice MDN request is enabled Message Delivery Notice MDN request is disabled 7 Set an Email Address 8 5x11 Memory XMT Text DNI 7 rivali IET Destinations 000 Y a sem JC JC 2 Er 9 Refer to Entering an Email Address see page 108 m 8 Press the Start key The
32. TIFF Send Mede lity Adj File Type and Name Comm Status Completion Notice Get Email 2 Sided Original Job Build and SADF Verification Stamp 5 Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 6 Select Address Book and then select a destination 8 5x11 Direct XMT i Mo Menara AN CA B A isi Fine TIFF 7 Raia 9 Refer to Entering a Destination see page 16 Press the Start Key Transmission starts immediately upon scanning For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 4 UOISSIWSUEJ 1 xe4 seg Ziajdeyo 42 Verifying Communication Status To verify the communication status follow the steps below Press the Fax key 5 When the verification is completed select OK uA DIALING Stop No 174 Page ID 2 Select Basic Menu O en 8 5x11 Memory XMT Text Eirine TIFF ao TUE r Destinations 000 un ex n in on vo i m o e Li a cw JC JL It Cd C Resolution ECH 01 3 Select Comm Status while the call session is in progress m D nen 8 5x11 Memory XMT te Addr ok More Meni Fine TIFF Send Mode Quality Adj een mer File Type and Nane Comm Status Completion Notice Get Email 2 Sided Original Job Build and SADF Verification Stamp 4 Verify the communication status DIALIN
33. a communication error an image of the first page of the document transmitted is covered in the communication journal but not for direct transmissions This section explains how to read the communication journal The standard setting of 12 Comm Journal HOME is Inc Only in Function Parameters Fax Email Settings Fax Parameters For instructions on how to enable the COMM Journal feature refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Items that are covered in the communication journal are listed below kkkkkkk k k k Comm Journal x Date MMM dd yyyy Time 15 00 x 1 2 3 Mode Memory Transmission Start MMM dd 14 50 End MMM dd 15 00 File No 050 4 5 6 7 8 9 10 STN Comm Key Name Station Name Email Address Telephone No Pages Duration No 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SALES DEPT SERVICE DEPT 001 001 00 01 25 003 407 ACCOUNTING SERVICE DEPT 000 001 00 01 45 004 Busy 021 111 1234 000 001 00 00 00 PANASONIC kk kk kk DD XXXX Wkxkkdekkkkk k HEAD OFFICE HERES cu 201 555 1212 EEE THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8 ER TELEPHONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd i Holroyd Road FT n cause the photocell to generate an analogous electrical video s
34. a mailer that has received Email from an Internet Fax is shown below WR Inbox Outlook Express _ Oy x File Edit Wiew Tools Message Help _ a x f amp 1 amp amp Mew Mail Reply Reply All Farward Prnt Delete Send Recv Addresses Find 3 DF 2000 New FAs Generation 114 2 00 3 15 PM E e Local Folders amp PDIC OFFICE Panasonic Meeting Agenda 11 12 00 3 17 PH be 1 amp 1 Inbox 5 sales panasonic com Sales Report 11712700 3 18 PH oH Outbox pdic panasonic com DP 2000 DNE TOUCH ABER List 11 12 00 3 15 PH bs Sent temz pdic panasonic com Internet FAX Return Receipt 11712700 3 70 PH 3 Deleted Items 1 3 TET Pur Der bd Drafts ps Calendar bd Contacts bed Journal ied Hotes Ls Taska message s 5 unread E Working Online A For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different Email application software please refer to your application s User Manual 9 For more details on how to view Email on your computer refer to the User Manual for your mailer or viewer 9 n the screen shot above the Email transmitted from Internet Fax has the subject IMAGE from Internet Fax Email title can be modified if required Opening Email When you open an Email received from Internet Fax the screen as shown below is displayed MAGE from Internet FAX OF x File Edit View Insert Format Tools Compose Help Slax Re a
35. able to retrieve their Emails by simply pressing the associated Program Key 9 f security is of a great concern and it is necessary to prevent unauthorized personnel from retrieving your Email from the POP Server leave the POP Password field blank when programming the Program Key By leaving it blank the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail 9 For instructions on how to program POP reception on program key refer to Programming Email Manual Reception on Program Keys see page 185 Press the Fax key 2 Select Program Group 8 5x11 Memory XMT Text Address Book Basic Men lore Menus EirFine TIFF F D Nunber Pad Destinations 000 wo ox ro 1 om on s un m roe Era a some JC Cd 01 01 Q En En GE 3 Selectthe program key on which POP reception is pre programmed 8 5x11 Memory XMT que Az CA B Basic Men More Menus Fine TIFF When the POP Account name entry prompt window opens enter the POP Account name and then enter the password The Email is retrieved and printed Memo 131 G Jojydeu2 Xe JOUIOJU 132 Receiving an Email on a Computer This section explains how to receive Emails transmitted from the machine to a computer and also explains the Emails forwarded from the machine to a computer Receiving Email on Your Computer A sample screen shot of
36. how to delete pre programmed station refer to Deleting a Destination from Address Book see page 174 9 For instruction how to print the program list refer to Printing the Program List see page 184 u Press the Function key Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings Counter View Select 01 Program Keys 00 Address Book 01 Program Keys amp e ou 04 Key Operator Mode Select 02 Program Dial SAoy WEABOIA suoneunseq weiDold 7 Jaydeuy f 00 Print Program List 01 Group Dial S o e no 02 Progran Dial 03 Modify Group Dial z3 04 Delete Program GRP 5 Entera program dial name and then select OK Gass el 8J La s d a WWW Ez Ex Ee v b n m REN Enter a name up to 15 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM Enter a Key Name and then select OK E LJ gt Hanaleleinieiee Jis D COGO LLL III Continue on the next page 77 A aa I 178 Program each desired feature 9 Deferred Communication Transmit See page 52 Polling See page 54 9 Polling See page 56 9 Advanced Communication MailBox See page 60 Sub Address Transmit See page 68 Lan Relay XMT See page 150 M
37. journal follow the steps below Press the Fax key 4 Select Journal 2 Select More Menus kamiy i Ei Fine TIFF 8 za Memory XMT ra B is Fine TIFF e Destinations 000 oo h u e m e LS Ferte f DD 5 Select ListPrint 3 Select Print Out The transaction journal will be printed 8 u Memory XMT CA M ane TIFF Advanced Comm 9 Press Reset key to return the machine to the initial screen of the current active mode XMT AMT Only View AMT Only View Cancel Viewing Communication Results on Touch Panel Display To view the communication results on the touch panel display follow the steps below Press the Fax key 5 select XMT Only View or All View Communication results will be displayed 2 Select More Menus Memory XMT Text Fine TIFF ggo D Nunber Pad List Print XMT Only View Destinations 000 T EE Nile worites Pita r So eae y She XMT Only View Select to view only the 3 Select Print Out transmission result Memory XMT Address Book Basic Menu ore menu All View Select to view both the CA RP transmission and Fine TIFF Tm reception results Select Mode Edit File Mode Print Out 6 When the verification completes t 33 Mere iom select OK bib aan 12 07 09 43 No 043 Page 000 634 MT 00 Advanced Comm Lan Relay XMT
38. of transmission to grant the permission to use the SMTP server Memo 159 So I UOIEAISSSY LONEIIUNWWON BulpueH 9 Ja deud 160 Editing a Communication Reservation File Your machine has a document image memory which enables you to reserve memory transmission memory deferred transmission memory polling and so on After reserving the communications in memory you may need to change the settings of the communication s while it is still in memory This section describes how to use the file editing features Displaying a Communication Reservation File List To display a communication reservation file list follow the steps below Press the Fax key 5 Select lt or W to display the 2 p communication reservation file Select More Menus MEM DEF XMT No 020 Page 001 DEFERRED COMM 10 50 Panasonic MEM DEF XMT No 021 Page 001 DEFERRED COMM 10 30 Panasonic 4 01 MEMORY XMT No 038 Page 005 IN PRG 8 5x11 Memory XMT Text ddress Boo Basic Men lore Menus Ei Fine TIFF Destinations 000 DODGE ill mn ee a Panasonic 6 To print the communication reservation 3 Select Edit File Mode report Select List Print 8 5x11 Memory XMT MEM XMT No 020 Page 001 DEFERRED COMM 10 50 Panasonic MEM DEF XMT No 021 Page 001 DEFERRED COMM 10 30 Panasonic 4 MEMORY XMT No 038 Page 005 IN PRG Panasonic Text ist Fine TIFF Destinati
39. original s are stored into memory with a file number Then starts email transmission When the Email is opened at the receiving station a delivery notice will be Emailed d I automatically v 123 xe4jeuJeju Gueldeuy 126 When E mail Transmission Fails If the Email fails to reach its destination an error mail is returned from the mail server and is printed on the machine The error mail includes an error message and the image of the first page of the transmitted document to alert the sender the conditions of the failure Failure Report Sample Unknown User Received from localhost localhost by lfelifl rdmg mgqgcse mei co p 8 6 12 3 4W3 with internal id OA AZ24331 THU 15 AUG 2004 14152157 0900 Dates THU 12 AUG 2004 14152157 0900 From Mail Delivery Zubeyeten lt MAILER DAEM NG IfSlfl rdngJ mgce mel co Jp Subject Returned mail User unknown Msseage Id 200011120552 0A4A243B1G01faGlfl rdmg mgcs mel co p Tor ee The original message wae received at THU 15 AUG 2004 14152154 0900 from nwpc3l rdmq mkqgcse mei co p 172 21 22 51 The following addresses had delivery problems zerror nwr39 rdmg mgcs mel co p unrecoverable error Transcript of session follows 222 While talking to nwri amp 8 rdmg mqcs mel co p gt gt BCPT Taoizcerrornwr398 rdmg mqcs mel co p lt lt lt 550 arror nwr3S9 rdmg mqgcs mel co p User unknown BED erroreonwr39 rdmq nmqycs mei co
40. p User unknown Original message follows Return Path fax nwpc3l rdmg mgqcs mei co p Received from nwpc3l rdmg mgcse meli co p Internet FAY inwpc3l rdmg mqce mei co p 172 21 22 51 by ifelfl rdmg mqce mel co p 8 6 12 3 4W3 with SMTP id OAA243380 for error amp mwr35 Fdmx mgqcsS mei co p THU 15 AUG 2004 141523154 0900 Msseage ID 200011120552 0A4A24380G01fGel1fl rdmg mgcs mel co p Mime Version 1 0 Content ei eftlff Content Transfer BEncoding bases Content Disposition attachment filename image tif Content Description 3 image tif X Mailer Internet FAX MGCB Date THU 15 AUG 2004 14149100 0900 From 1FAX fax nwpc3l rdmgq mgcs mel co p Bubject IMAGE from Internet FAX To error nwr39 rdng ngce mei cp ip 15 A06 2004 14149 P 01 01 THE SLEREXE COMPANY LIMITED SAPORS LANE DOOLE DORSET BH 25 I ER TELEPHONE sohe 945 13 SI617 Tmax 120456 Our Ref 350 PJC EAC 18th January 1372 Using a Completion Notice The Completion Notice feature notifies your computer when the sending Email or Fax Transmission is completed ATTENTION 9 Before using this function install the Panasonic Document Management System and PCL Printer Driver and then set up each software 9 Refer to Completion Notice in the Operating Instructions For Setting Up of provided booklet Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basi
41. refer to Deferred Polling see page 54 Press the Fax key 4 ia password is required enter the password and then select OK 2 Select More Menus 8 5x11 Memory XMT Text EFine TIrF Rer ioe Creer a Destinations 000 ua cx on i on we ws n rz rne it B m EL E ne m G es uy n en a F D Q 3 Select Polling in Polling f you have set the polling password in 26 Polling Password in Function Parameters m ala Fax Email Settings gt Fax Parameters the password will appear on the display You can still change the password temporarily by overwriting it with a new one ist Fine TIFF DAMM Lus CC TTT ee cie mem it a ie Je NN ih Sb TIT Advanced Comm Lan Relay XMT Print Out 5 Select a destination 8 5x11 Memory XMT CA B fis Fine TIFF imu BC CR NN 9 Refer to Entering a Destination see page 16 Press the Start Key Polling starts S sein ea Xey Jueluenuoyd Jejdeu 58 Storing Documents to be Polled Polled is the process of automatically transmitting document s upon receiving the polling request from the receiving station First you must prepare your machine by storing document s into memory ahead of time To ensure security set the polling password that is shared with the receiving station The receiving station initiates the call therefore it pays for the communi
42. requests can be pre programmed in the address book beforehand to ease later operational complexities Refer to Adding End Receiving Stations for Relayed Transmission see page 148 XeJjjeujg u gJojdeu 5 f 15 i yl n X mn __ i mm A W n 152 Relayed Transmission From PC Using your Email application you can send any document s from your PC as a TIFF F attachment to one or multiple G3 Fax machines automatically through the Internet Relay Station End Receiving Station Internet Relay Station Mail Server Internet The Internet Relay Station your machine must be properly setup with all the required parameters Requesting a Relayed Transmission from a Computer Requesting a relayed transmission fill the field in your mailer that corresponds to the destination To in the following manner Sample entry sg rly 8133111234 singapore panasonic co sg Entry example Explanation 3 J sg rly Enter the Relay XMT Password It must match the Relay XMT Password pre programmed in the relay station 8133111234 Enter the telephone number of the fax station P In addition to the telephone number address book information may be entered between to gt If a pause is required in dialing an outside line from an extension by using a PBX exchange or similar equipment enter a hyphen in place of the fax number Me The host and domain names registered with the DNS ser
43. the other party Check with the other party Check with the other party Print a confidential document Wait until unit finishes printing Check with the other party Refer to Operating Instructions For Function Parameters Operating Instructions For Function Parameters Operating Instructions For Function Parameters Printing a Received Confidential Document See page 64 sulo qoJd BUIAJOS 6 Je1deu f 209 sue qoig Buinjog 6Jeideu 210 Info code 495 501 502 503 504 540 541 542 543 544 550 552 553 554 555 580 581 623 630 631 700 634 638 711 712 714 715 Problem Telephone line disconnected Communication error occurred using the internal V 34 Modem Communication error occurred while transmitting Telephone line disconnected Communication error occurred while receiving Sub address transmission to a unit that has no Subaddress function Sub address Password transmission to a unit that has no Password Sub address function No document is loaded in the ADF Redial was not successful due to a busy line During dialing STOP was pressed Redial was not successful due to no response from the called station or wrong number dialed If a dial tone is not detected the machine does not transmit Note If busy tone was not detected the machine will only redial once Power failure occurred during the communica
44. to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM C N 4 5 Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus Memory XMT Text fist Fine TIFF Cd Memory XMT ddress Boo Basic Men ore Menus CA B fist Fine TIFF Destinations 000 E mu Select Mode Edit File Mode Advanced Comm Lan Relay XMT Print Out Select Cover Sheet Memory XMT Text fist Fine TIFF Advanced Comm Print Out 6 Select On and then select OKR Le ae BI Select to attach a cover sheet Select not to attach a cover sheet Off Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 8 Select a destination Memory XMT Text fist Fine TIFF 9 Refer to Entering a Destination see page 16 9 Press the Start key The transmission of the document with a cover sheet starts soJnjeo xey juoilugAuO Jojdeu f 9 N CD 80 Receiving Documents There are two ways to receive fax calls on this machine Automatic Reception The machine receives documents automatically The machine answers all incoming calls including voice Calls Manual Reception When your telephone rings lift the handse
45. to print a Communication Journal only when transmission has failed Inc Only Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 Select a destination Memory XMT ddress Book B Text lis Fine TIFF nn n roup 9 Refer to Entering a Destination see page 16 Press the Start key soJnjeo xey juoiluogAuO Jojdeu f Ti soinjea Xey JueIuenuoyd Jejdeu 8 Transmitting a Document with a Cover Sheet Documents can be transmitted with a cover sheet stating the date and time of the transmission destination station name and total number of pages Sample Fax Cover Sheet Facsimile Cover Sheet MMM dd yyyy 15 00 Message To Message From PANASONIC 201 555 1212 01 Page s Following This Cover Page Text Area 60 characters for 1 line Up to 10 lines The cover sheet is excluded from the total page count in the transaction journal The cover sheet can be printed with texts programmed by users Up to 10 lines are available 96 60 characters can be programmed for 1 line and up to 600 characters can be printed on the cover sheet Characters are written from the side of left The dotted lines will not be printed The standard setting of a cover sheet can be changed with 56 Cover Sheet HOME in Function Parameters Fax Email Settings Fax Parameters To modify the standard setting refer
46. y HBulpeoy n indicates that the communication was successful indicates that the communication has failed because of busy line indicates that STOP was pressed during communication indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document s was sent indicates that the Relayed XMT was successful indicates that the Batch Transmission was successful Indicates that the memory reception substitute reception was successful indicates LAN transmission indicates that the communication has failed Refer to Information Codes see page 208 In this case the machine will print the attached report with first page of your document as shown on the previous page SJsr suode The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into the memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted 203 204 tem Explanation 5 Duration of the communication 6 File number 7 Mode 0 Communication mode 8 Email address or fax number of the remote station 9 Received ID of the fax 10 Resolution that the fax was transmitted Memo 205 sue qoig Buinjog 6Jeideu 206 Tips for Solving
47. you make a mistake select Clear to delete entries one digit at a time Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 Continue on the next page 69 70 8 Select a destination 8 5x11 Memory XMT Text fist Fine TIFF PEN BEN JC TE Destinations 000 9 Refer to Entering a Destination see page 16 9 Choose an address except the address registered for Relayed Transmission 9 Press the Start Key Sub Addressed transmission starts Sub Addressed Transmission using Manual Dialing To enter a sub address directly from the keypad follow the steps below 9 This feature does not work when dialing from the external telephone Refer to Talking to the Remote Party Before Transmission see page 25 9 f you use sub addressed transmission frequently the sub address can be pre programmed into the address book to facilitate future communications For additional details refer to Adding a Fax Number into the Address Book see page 169 Place Original s 6 Enter a sub address 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Set Quality Adj as required 26 9 Refer to Setting Original Quality see page 4 Enter the fax number using the keypad The telephone number and sub address field can be up to 36 digits in length Howe
48. 0 0800420000000 0040440A30080 0800420000000 CB444BG577000 201 555 L2125 See eee Kes 14 1 Printout date The date and time at which the Transaction Journal printed 2 Printout time Printout time 4 Communication result O K Busy Stop P O K tb R OK B OK M O K 3 digit Info Code indicates that the communication was successful indicates that the communication has failed because of busy line indicates that STOP was pressed during communication indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document s was sent indicates that the Relayed XMT was successful indicates that the Batch Transmission was successful Indicates that the memory reception substitute reception was successful indicates LAN transmission indicates that the communication has failed Refer to Information Codes see page 208 5 Pages Number of pages transmitted or received The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into the memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 6 File
49. 01 Add Telephone Number ox T 02 Add Email Address a 03 Modify Station 04 Delete Station 175 SAoy WEABOIT suoneunseq weiDold 7 Jaydeuy 176 Program Keys What is Program Keys There are three ways to use the program key as follows B Using for Program Dialing You can set communication sequences or destinations which you often use B Using for Group Dialing Multiple destinations can be selected from the address book and pre programmed on a single program key for group dialing B Using as Email reception Key This function allows others to share your machine to retrieve their Emails from the POP Server by pre programming their POP User Names and POP Passwords into the Program Keys They will be able to retrieve their Emails by simply pressing the associated Program Key Memory XMT Text B ar MO N lias Fine TIFF Program keys 9 For instructions on how to use program keys refer to Using Program Keys see page 46 Programmable Items The following items can be programmed on program key No Item Explanation 1 Key name Name of a program 2 Communication feature Program communication features and destinations on program dialing Setting for Program Dialing To program a communication feature on program key follow the steps below 9 For instructions on how to edit pre programmed station refer to Editing Address Book see page 173 9 For instructions on
50. 1 Incomplete File Save is set to Valid in Function Parameters Fax Email Settings Fax Parameters all incomplete files remain in the memory each time a communication error occurs To avoid memory overflow retry to send the incomplete file from time to time I Press the Fax key 2 Select More Menus 4 Select Retry Incomp File 8 5x11 Memory XMT Text address Boo Das Ic MENU More MENUS Fine TIFF mem Nar Pad B nmi n i Destinations 000 Select Mode i Edit File Mode Print Out olin Lan Relay XMT Deferred Comm Advanced Comm 8 5x11 Memory XMT Text fist Fine TIFF Print Out QC Od Destinations 000 Advanced Comm 5 Select lt or W to find the incomplete file that you want to resend MEMORY XMT No 073 Page 001 INCOMP Panasonic Select All 9 To send all incomplete files select Select All Select the incomplete file that you want to resend and then select OK The communication error file is resent MEMORY XMT No 073 Page 001 INCOMP Panasonic Select All To cancel the resend select Cancel Soll UOIEAIISIY LONEIIUNWWON BuljpueYy 9 Ja deuD i 167 Address Book What is Address Book With the Fax Numbers or Email Addresses of remote stations programmed in the address book the stations can be selected with a single operation on their button appearing on the touch panel display
51. 1 Memory XMT ddress Boo Basic Ment ore Menus eine TIFF mum i TI E Gun m sme CO ue oonnoonnmgge Favorites tr gt lt e Ll y 3 Select Global D D 77 9 You can search for the Station names Email Un a ne u 1 itd addresses and Fax numbers O JC CJ 9 9 For instructions on using the onscreen a keyboard refer to Before Starting in the EXC Operating Instructions For Function a iw CeJ Gr Jit ly Cu Ci Lo Lo L2 Parameters on the provided CD ROM a Ls Ld ra a h Li Lk LL Select Local to exit to the LDAP search Eee screen To add the found destination to the address book select Add to Local on the displayed screen enter an entry name and then select OK If you are using a PBX you need to register a telephone number with the dial refix Email Address Telephone Number 1234567 Station Name 1234567 Key Nane 1234567 Continue on the next page 2 UOISSIWSUEJ 1 xe4 seg Ziaydeyo U Select Fax Number to display a list Press the Start key of destinations ON Choose a destination and then select OK Only one destination can be selected You can change the entry screen by selecting Email or Fax Number Select LU or W to scroll the search results Select Detail to open a more detailed information screen Mail pana01 pcc com Fax 0123456789 Select Close to exit t
52. 22neennnnnnnnnnenenenennnen 2 Sided Original VERNICAUON STAND METTE Verification Stamp Transmitting a Document Stored in Memory 0022002220202002n0 nenn anne nenn nennen Memory Job Build and SADP u a nenn Job Build and SADF Bie RIMIS sac ee een ehe Direct Verifying Communication Status 2u022u0sssennnunenennnnnnnnennnennnnnenn nennen Comm Status Rotated WFAN WMS SION RED BAN BFABSEISSIOLL center een een Getting an Outside Line Using PIN Code Access us220s2s0snsnenenenenennnnennnennnnnennnnnennnnenn USING FrogramM ACY EE ee re Program Group CahieelinG a COMMUN eiie m UU Tm To cancel Memory Transmission cccccccecceeccsecceeceeecaeeceecauecaeeseeeseeseueseesaeesaeeseeeags To cancel Direct Transmission z0z402200000000000nnnnnn anno anne ann nenn nnne nnn nne nnne nnne BIZ ici EU m Chapter 3 Convenient Fax Features Time Controlled Communication Deferred cccccccceccceeceeeeeeeeeceeeceeeeeeeseeeseeeeeeeeaeeesaees Dererr d Lransmission ensunie as Transmit Wedel T Polling ione HUUOKT xeu m Polling Storing Documents to be Polled 222002200200000000000 nano nano nnnn nenn e Polled 52 92 54 56 56 58 Using a Mailbox Confidential Communication
53. 234 Sub 2222 LEER Address A 0002 Sender 2 ay Telephone 2013331234 No B number Sub 0001 0003 Address Address Book Telephone number Sub Address G3 FAX No A 0001 2222 G3 FAX No B 0002 2222 G3 FAX No C 0003 0001 68 Sub Addressed Transmission using Address Book To transmit a document by sub addressing follow the steps below 9 This feature cannot be used when dialing from the external telephone Refer to Talking to the Remote Party Before Transmission see page 25 Place Original s 5 Entera sub address and then select 9 Refer to Placing Originals Facsimile Internet OK Fax in the Operating Instructions For Basic Operations of provided booklet 2 Pressthe Fax key 3 Select More Menus 8 zl zm XMT Text ddress Boo Basic Men ore Menus J HAAN C D Number Pad Destinations 000 me selene vor te a ew Li il CO f you make a mistake select Clear to Be fg y delete entries one digit at a time UL JC 0C JJ 6 The sub address can be up to 20 digits Enter the password and then select 4 Select Sub Address Transmit OK 8 zu Memory XMT Zu e ook asic fis Fine TIFF Destinations 000 E mu anced Co Select Mode Edit File Mode mail Box Box EI Address Transmit Advanced Comm Lan Retay xuT Lan Retay xuT XMT soJnjeo xey JUIIUSAUOI Jojdeuo f Print Out The password can be up to 20 digits in length f
54. 34 Singapore Relay London Relay uk rly london panasonic co uk gt Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay Singapore Relay sg rly singapore panasonic co sg sg rly Email Address Telephone Number Relay Station Address 145 xe4jeuJeju Gueldeug 146 Function Parameters for Relay Stations Program the following parameters to use this machine as a relay station in Function Parameters Item Required function Parameters 1 Fax Parameters 142 Relay XMT 2 Fax Parameters 143 Relay XMT Report 3 User Parameters 36 Relay XMT Password 4 User Parameters 40 to 49 Relay Domain 01 to Relay Domain 10 Explanation Selecting whether the machine will accept and perform G3 relayed transmission Invalid Machine will not accept a Relay XMT request e Valid Machine will accept a Relay XMT request Selecting how the COMM Journal for relayed transmission is sent to the originator e Off Do not send Always The COMM Journal is always sent after a Relay Communication is completed or has failed Inc Only The COMM Journal is sent if the Relay Communication to the destination has failed Enter a Relay XMT Password up to 10 characters to be used for the protection against unauthorized outside stations from accessing your machine to relay messages to a G3 fax machine via PSTN This password should be given out to authorized people only P
55. A4 B4 or A3 size plain paper for recording Sometimes oversized documents sent to you by the other parties cannot be printed within a single page If this happens the document will be divided into separate pages This machine is equipped with a Print Reduction function to solve this problem You may select the most appropriate setting described below m When Print Reduction is set to Auto If 24 Print Reduction is set to Auto in Function Parameters Fax Email Settings Fax Parameters it prints incoming documents reduced in size from 70 to 100 in increments of 1 to fit them within the preset paper size according to the length Standard sized Standard size document Reduced automatically to standard size Long document NOTE The standard setting of 24 Print Reduction is set to Auto For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM e When the machine receives a long document longer than the paper size by 39 or more it prints the document in multiple pages with the 10 mm 0 39 in of the bottom margin of the first page overlapping the 10 mm 0 39 in top margin of the next page B When Print Reduction is Set to Fixed With 24 Print Reduction set to Fixed in Function Parameters Fax Email Settings Fax Parameters the machine prints all incoming documents reduced
56. Br sce a bw Le Le Ce v u CC Co D 8 4 Select 01 Group Dial aJ s d a Ch Li LO CDU IA I SAoy WEABOIA suoneunseq weiDold 7 Jaydeuy f 00 Print Program List 01 Group Dial amp eM T no 0 Program Dial 04 Delete Program GRP 03 Modify Group Dial Continue on the next page 79 adeu T w i SUOIHI c WPJ 180 7 Select the destinations to be programmed and then select OK MB CDE FGH IJK LWN OPQ RST UM XYZ Favorites The group dialing is programmed 9 Press Reset key to return the machine to the initial screen of the current active mode Editing a Group Dialing To edit a group dialing follow the steps below Eus Press the Function key Select Fax Email Settings General Settings Copier Settings Select 01 Program Keys SAoy Ue4D0Jgd suoneunseq Wesboligd 7 Jaydeuy f 00 Address Book 01 Program Keys amp oO om ES 04 Key Operator Mode Select 03 Modify Group Dial 00 Print Program List 01 Group Dial 02 Progran Dial es 03 Modify Group Dial 04 Delete Program GRP Select the Group Dial button you want to edit and then select OK uAB CDE FGH IJK LNN OPQ RST UVW XYZ Select the same button again to cancel a choice To rename a group dial name enter a new name and then select OK lt lt gt Back sr
57. DE FGH IJK LYN OPQ RST UVW XYZ Keyboard Search Refer to Sending an Email Procedure see page 106 Basic Menu Screen 190240 Memory XMT Basic Menu 9 More Menus CA Bu Em Fine TIFF Send Mode Quality Adj File Type and Mame Comm Status Destinations O00 Original Size Completion Notice Get Email Sided Original Job Build and SADF Quality Adj Setting Original Quality See page 26 File Type and Name Setting a File Type and a Filename See page 120 Original Size Setting the Original Size See page 30 e 2 Sided Original Transmitting 2 Sided Originals See page 32 e Job Build and SADF Job Build and SADF See page 38 Verification Stamp Verification Stamp See page 34 e Memory Transmitting a Document Stored in Memory See page 36 Direct Direct Transmission See page 40 aulyoe ANOA mouy O Dunes e Comm Status Verifying Communication Status See page 42 e Completion Notice Using a Completion Notice See page 127 Get Email Receiving an Email See page 128 11 jejdeu Sulydeyy Inoa mouy O Dunes 12 More Menus gt Advanced Comm Screen 8 5x11 Memory XMT Address Boo Bas len Text ss Fine TIFF Destinations 000 Sub Address Transmit Lan Relay XMI e Deferred Transmit Deferred Transmission See page 52 Comm Advanced Comm Polling Deferred Polling See page 54 Polling Polling Polling
58. EE More Menus communication reservation files isi Fine TIFF meum Advanced Comm Lan Relay XMT Yes 3 Select Edit File Mode To cancel the deletion select Cancel 6 Select Yes Print Out Deferred Comm 4 Select Delete File Memory XMT Zu Address Boo Basic Men More Menus Print Out Toreturn to standby press the Reset __betete File File Print File Add Document Retry Inconp File To cancel the deletion Select No Advanced Comm Printing a Communication Reservation File Communication reservation files stored in memory can be printed Your machine cannot print the document while it is being sent I Press the Fax key 2 Select More Menus 8 5x11 Memory XMT Text fis Fine TIFF rr ID Number Pad Destinations 000 T COTO eG worites Pot ee p a E bj 3 Select Edit File Mode 8 5x11 Memory XMT CA B m is Fine TIFF Select Mode h Edit File Mode Advanced Comm Lan Relay XMT Print Out Deferred Conn A Select Print File 8 5x11 Memory XMT CA B fist Fine TIFF Destinations 000 Select Node Mode Print Out Advanced Comm Filelist List Time Stn ___betete File File Corer File Add Document Retry Incom File Incomp File 5 _ Select lt or W to display the communicat
59. Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Settings for Initial Sending Station D To use the machine as an initial sending station program the following parameters in Function Parameters item Required function Parameters Explanation r 1 Fax Parameters Select Valid to use this machine as an initial sending station LL 440 LAN RLY XMT Request Invalid M J Select to disable relayed transmission x e Valid Select to enable relayed transmission 147 xe4jeuJeju Gueldeug 148 Adding End Receiving Stations for Relayed Transmission You can add end receiving stations to the Address Book by the following procedure f broadcasting to multiple end receiving stations is required use group dialing See page 179 140 LAN RLY XMT Request must have been set to Valid in Function Parameters Fax Email Settings Fax Parameters to have a LAN relayed transmission request pre programmed in the address book For more operational details refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM 9 For instructions on registration in the address book refer to Address Book see page 168 You cannot use the address registered for Relayed Transmission for Confidential Communication Sub Address Communication and Password Transmission Register an address without a relayed station See page 169
60. Ex Input character string abc Selected from the domain list abc panasonic com 5 Press the Start key The original s are stored into memory with a file number Then starts email transmission Xey J8UJ8 U G Jojdeu f 109 xe4jeuJeju Gueldeug 110 Using the Address Book E Use a Key Name If an Email Address is pre programmed in the address book it can be selected by using a Key Name 9 To use the address book it is necessary to have Email Addresses added to the address book in Function Parameters Refer to Adding an Email Address to Address Book see page 171 Follow the step 1 and 2 on page 106 2 Selecta Key Name tab Memory XMT OUT C55 Doo C Jer Joe Ga CA M Es Fine TIFF emm 1D Destinations 000 e Q l J Selectthe Email Address you want to send to Memory XMT CA M isi Fine TIFF Coe Decr Jo m man 6 Select the same destination to cancel a choice 9 To enter additional Email Addresses repeat otep 2 and 3 4 Press the Start key The original s are stored into memory with a file number Then starts email transmission Favorites Favorites B Search through Favorites If an Email Address is pre programmed in the it can be selected from 9 To use the address book it is necessary to have Email Addresses added to the address book in Function Parameters Refer to Adding an Email Address to Address Book see page 171
61. G Stop No 174 Page ID Resolution ECH Rotated Transmission If an A4 Letter sized document is loaded in a portrait position it could be interpreted as an A3 Ledger size on the receiving station To avoid this misinterpretation the machine is configured to support rotated transmission oet 78 Rotation XMT to Valid in Function Parameters Fax Email Settings Fax Parameters This allows an A4 Letter size document to be rotated by 90 degrees automatically when they are loaded in a portrait position so that it is transmitted in the same orientation as it would have been loaded in a landscape position The standard setting of 78 Rotation XMT is set to Valid For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM The rotated transmission feature only works with memory transmissions and not with direct transmissions B Rotation XMT set to Valid oender Scanning Direction 4 Rotated 90 degrees Scanning Set as Portrait ze lt lt ER a Scanning Direction gt af Report Set as Landscape Report B Rotation XMT set to Invalid Sender Receiver A Set as Portrait Print size reduced to 70 lt q Report Prints on A4 Letter size gt Report 100 Prints on A3 Ledger size xe4jJoiseg z 13 deyo i
62. I Press the Fax key 2 Select More Menus 8 5x11 Memory XMT Text is Fine TIFF ONE 1D Number Pad Destinations 000 ss n b oa o To Too Ti So a ees Er b 3 Select Print Out 8 5x11 Memory XMT Text ist Fine TIFF Advanced Comm Lan Relay XMT 4 Select Address Book List 8 5x11 Memory XMT Text Es Fine TIFF no inte a Advanced Comm Select Mode Edit File Mode IND XMT Journal The address book list will be printed 9 Press Reset key to return the machine to the initial screen of the current active mode 1 2 Key Name Bob Jones John Smith John Smith Panafaxl Panafax2 No of Stations Reading Address Book List Items in the address book list are listed below The first letter of station name recorded in your machine Key name recorded in the machine Station name recorded in the machine Email address recorded in the machine Telephone number recorded in the machine Number of recorded Address Book stations i Wckckckckck ck kc ck k kk Address Book List ckckckckck ck kk kk k k k k Date MMM dd yyyy KKKKK Time 15 00 KKKKKKKK 1 3 4 Station Name Email Address Telephone No Routing Sub Addr 6 Routing TSI 7 Relay Addr 8 r J Bob Jones Jonesb abcdefg com 123456 201 555 1212 John Smith 201 555 3156 X 1234 1 201 123 4567 RELAY1 E John Smith
63. IT EIER we D D Select Invalid or Valid and then select OK x Invalid Select to leave Email on the POP Server after it has been received Valid Select to delete Email from the POP Server after it has been received The POP reception feature is programmed 9 Press Reset key to return the machine to the initial screen of the current active mode Memo l SISIT SUOdey Buipesy 8 sejdeuy 188 Transaction Journal The Journal is a record of the last 200 transactions a transaction is recorded each time you send or receive a document It is printed automatically after every 200 transactions or you can print or view it manually by using the following procedure e Regardless of the 13 Auto Print JRNL setting in Function Parameters Fax Email Settings gt Fax Parameters a transaction journal can be printed by selecting Journal from More Menus e Select XMT Only View or All View in the Journal from More Menus to verify the transaction result on the touch panel display This section explains how to print manually view and read the transaction journal on the touch panel display The standard setting of 13 Auto Print JRNL is Valid For instructions on how to modify Journal feature refer to Fax Email Settings in the Operating Instructions For Function Parameters on provided CD ROM Printing Transaction Journal To print the transaction
64. Message Delivery Notice MDN 99 124 MONHIOL RR 24 More Menus Advanced Comm ccccsseeeeeeeeeeeeeaes 12 More Menus Edit File Mode seseeeessese 13 More Menus Print Out eeeeeeeeeeeeeeeereee 13 More Menus Select Mode eeseeeeesessse 12 N Network Parameters seeenmmIHRH ee 104 Number Pad ae dva turista isti a rtg 10 17 O Onscreen Keyboard ccccceseeeeeeeeeeeeeeeceeeeeesaaeeseesaees 109 rel ber P C 30 Original Type sssesesssseeeeeennm menn 26 P Password Communication eennm 72 Password Reception u00240022s0onenn nenn nenn nennen 88 PIN Code ACC ana ee 45 xem ee ee 56 58 62 63 Print Reduction serien 82 Program DIN zen 177 Program Key ccccccccsecceeeccseeeeeeseeeeeees 46 130 176 183 Program List eseeesseesseeeeennenne 184 198 R Pieri 23 Relay Feature TREE 140 Relay Transmission 98 142 148 150 152 156 Resolution ssseeseenm Immer 26 Rotated Transmission eee 43 Selective Reception SMTP Authentication TIFF Converter TIFF Converter Mail Linking Program Transaction Journal Verification Stamp 22 The following trademarks and registered trademarks are used throughout this manual Microsoft Wi
65. Out Screen 8 5x11 Memory XMT ddress Book Basic Men CA B fist Fine TIFF 0 D Number Pad Advanced Comm Select Mode Edit File Mode IND XMI Journal Journal Transaction Journal See page 188 e Address Book List Address Book List See page 196 Program List Program List See page 198 e Fax Parameter List Fax Parameter List See page 200 e IND XMT Journal Individual XMT Journal See page 202 190240 aulyoe ANOA mouy O Huas 13 UOISSIWSUEJ Lxejoseg Ziajdeyo 14 Fax Transmission Procedure The basic procedure of transmitting a fax on this machine is as follows I Place original s Select Basic Menu if additional Face Up Up to 85 sheets 20 Ib Letter Face Down Align with the top left corner Close ADF 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 9 f the available memory is not sufficient Memory transmission may not be possible If this happens use direct transmission instead Refer to Direct Transmission see page 40 Press the Fax key to open the Fax screen settings are required Used memory AUG 01 2006 13 2 Cu Ready to Fax Original set 8 5x11 Memory XMT BCA NN Address book More Menus fi Fine TIFF Destinations 000 Send Mode Qualita AGL C Memory i File Type and Name Ha Mon Conn Status Conplet
66. Panasonic Operating Instructions For Facsimile and Internet Fax Digital Color Imaging Systems vodi No DP C 354 C264 mode No DP C323 C263 C213 AP zacsimile Ju 14 1 H RI i3 AK workio Before operating this machine please carefully read this manual and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on your machine m Operating Instructions The following Operating Instruction manuals are included with this machine Please refer to the appropriate manual and keep all manuals for future reference If you lose the manual contact the authorized Panasonic dealer Accessories Operating Instructions For Setting Up This manual contains essential information for setting up the machine Operating Instructions For Basic Operations This manual contains essential information for proper operation of the machine It describes basic Copy Print Facsimile Internet Fax Scan Email and other functions For a more detailed explanation of each function please refer to the Operating Instruction manuals included on two CD ROM as illustrated below Operating Instructions CD Contains manuals with detailed information for Copy Facsimile Internet Fax Scan Email Functions Function Parameters and User Authentication Document Management System CD C
67. Problems If you encounter the problems please check following items Problem While sending Symptom A document does not feed or multiple pages are fed at the same time Does not stamp The verification stamp image appears too light Vertical lines appear in a transmitted document Document is transmitted as blank paper Document is misfeeding Action Refer to Check that the document does not have staples or clips attached to it and that it is not smeared or broken Check if the document is loaded properly Verify the settings of 04 Stamp HOME and Operating 28 Stamp at Memory XMT in Function Instructions For Parameters Fax Email Settings Fax Function Parameters Parameters Replace the verification stamp Replacing the Verification Stamp See page 216 Make a copy on this machine and check its image quality If the copy is OK notify the receiving station at fault If copy is NG clean the document scanning surface area Check if the document is loaded properly Make a copy on this machine and check its image quality If the copy is OK notify the receiving station at fault If copy is NG clean the document scanning surface area Remove the jammed document according to Operating the error code displayed on the Touch Panel Instructions For Display Basic Operations The machine cannot send long Document Confirm the Document length according to the gui
68. See page 56 Polled Storing Documents to be Polled See page 58 Advanced Mail Box Using a Mailbox Confidential Communication See page 60 Comm Sub Address Transmit Sub Address Communication See page 68 Lan Relay XMT Relayed Transmission From Internet Fax See page 150 More Menus Select Mode Screen Memory XMT ddress Boc Basic Mer CA BS ss Fine TIFF Destinations 000 Select Mode Print Out e Password XMT Password Transmission See page 73 Advanced Comm e Comm Journal Printing Communication Journal See page 76 e Cover Sheet Transmitting a Document with a Cover Sheet See page 78 Receive to Memory Receive to Memory See page 90 Ledger Email XMT Emailing a Ledger Sized Document See page 122 Delivery Notice Setting Message Delivery Notice MDN See page 124 More Menus gt Edit File Mode Screen Memory XMT Address Book Basic Mer CA BS ss Fine TIFF Advanced Comm dit File Mode File List Displaying a Communication Reservation File List See page 160 Print Out Change Time Stn Editing Communication Reservations See page 162 Delete File Deleting a Communication Reservation File See page 164 Print File Printing a Communication Reservation File See page 165 Add Document Adding Documents to a Communication Reservation File See page 166 e Retry Incomp File Resending an Incomplete Document See page 167 More Menus Print
69. T Address Book Basic Menu M More Menus Text Fine TIFF TE Destinations 000 lity Adj m Es ual i m Q nl Memory e Di rec File Type and Name Comm Status Original Size Completion Notice Get Email Job Build and SADF Verification Stanp 5 Select Job Build and SADF 8 5x11 Memory XMT more menus Text Fine TIFF mmm D Destinations 000 Send Mode Quality Adj s E a File Type and Name Comm Status Original Size Completion Notice Get Email Job Build and SADF Verification Stamp Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 Select Address Book and then select a destination 8 5x11 Memory XMT Text ddress boo Das MENL ore Menus Fine TIFF On D Number Pad 9 Refer to Entering a Destination see page 16 8 Press the Start key The original s are stored in to memory with a file number 9 For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 9 if you have another original s place the next original s within 5 seconds after the last original is scanned Face Up Up to 85 sheets 20 Ib Letter 9 f you do not place the next original s within o seconds a message Another Original Will be displayed Another Original Select to place another original s Select to start transmission ae eu
70. Yes Select not to show the station in Favorites XeJjjeujg u G Jojdeu5 f 9 Selecta relay station or enter the Email address of a relay station and then select OK uk rly81 ondon panasoni c co uk 4B CDE FGH IJK LMN OPQ RST UW XYZ a This screen appears when 140 LAN RLY XMT Request has been set to Valid in Function Parameters Fax Email Settings Fax Parameters Only one destination can be programmed as a relay station 9 Press Reset key to return the machine to the initial screen of the current active mode 9 Before you select a relay station you must pre program an Email address with Relay XMT Password as the user name As follows Relay XMT Password the host and domain names registered with the DNS server Ex sg rly singapore panasonic co sg 149 Internet Fax Mail Server Place Original s xe4jeujeju Gueldeuy 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet N Press the Fax key C9 Select More Menus 8 5x11 Memory XMT ore Menus ra B El fs Fine TIFF inimi Destinations 000 u oc o in on Tn on o rans it 01 m m AU oO 4 Select Lan Relay XMT Memory XMT CA M ist Fine TIFF Advanced Comm Lan Relay XMT 150 Relayed Transmission From Internet Fax Documents can be transmitt
71. a over a telephone line at their own expenses Internet Fax on the other hand breaks down image data into packets and transmits them from a LAN to the Internet or an Intranet without using a telephone line thus the telephone bills on long distance calls can be saved m When Email Transmission Fails Your machine does not directly connect to the final destination but rather connects to a Mail Server via LAN Therefore if a document cannot be correctly transmitted due to an error the erroneous mail may be returned from the Mail Server to your machine Error mail may take a long time to return 20 to 30 minutes normally depending on the location of the remote stations the degree of line congestion on the Internet or the network configuration and so on Depending on the Mail Server it is possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to confirm reception Documents may not be transmitted to a remote station correctly if the remote station s mailer does not support MIME Error mail may be returned depending on the type of the remote mail server Documents consisting of multiple pages or including a large amount of image data may not be transmitted 9 f 172 Direct IFax XMT has been set to Valid in Function Parameters Fax Email Settings Fax Parameters documents are directly transmitted
72. ail Settings gt Fax Parameters To utilize Password XMT change the standard setting to On For instructions on how to change the standard setting refer to Setting Password Protected Transmission see page 74 Ex Password Transmission Sender Receiver Transmission Password 1234 Transmission Password 1234 This feature works only if the remote station is any one of the following models DF 1100 DP 180 DP 190 DP 1810F DP 1820E DP 1820F DP 2000 DP 2310 DP 2330 DP 2500 DP 3000 DP 3010 DP 3030 DP 3510 DP 3520 DP 3530 DP 4510 DP 4520 DP 4530 DP 6010 DP 6020 DP 6030 DP C213 DP C262 DP C263 DP C264 DP C322 DP C323 DP C354 DX 600 DX 800 FP D250F FP D350F UF 160 UF 160M UF 170 UF 180 UF 190 UF 260 UF 270 UF 270M UF 280M UF 300 UF 312 UF 322 UF 550 UF 560 UF 585 UF 590 UF 595 UF 650 UF 733 UF 745 UF 750 UF 750D UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 UF M500 Password Transmission To utilize the password protected transmission feature follow the steps below ATTENTION You must set the password 4 digit in the 43 Password Transmit setting in advance in Function Parameters Fax Email Settings gt Fax Parameters 1 Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet N Press the Fax key
73. ail Address can be up to 60 characters long 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM To set multiple Email Addresses follow the steps below DEnter the first Email Address and then select OK Enter the next Email Address and then select OK 3 Repeat the Steps above until you finish entering all Email Addresses 9 f you make a mistake select Back Space to delete one digit at a time or move the cursor to the beginning of the field and then press Clear key to delete the entire entry There are three ways to enter Email Addresses LJ Enter an Email Address Directly Enter an entire Email Address from the onscreen keyboard U Use the Default Domain When you enter an Email Address you can use the Default Domain if the Default Domain is pre programmed in the machine beforehand Enter the part of the Email Address to the left of and then select OK The default domain is automatically added to the Email Address when the Email is sent Ex Input characters abc Sending Email Address abc panasonic com LI Use the Domain List When you enter an Email Address you can use the Domain List if you pre programmed the domain name you wish to enter Enter the Email Address up to and then select Domain List Select a domain name from the pre programmed domain list
74. als Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select Basic Menu 8 5x11 Direct XMT Text vit T onus Es Fine TIFF EN CA ai eee ua cx on 1a on on ror on e enc E JE sm JE e B m JL C t 5 LECCE Destinations 000 Program Group 4 Select Memory 8 5x11 Direct XMT Add CA B fist Fine TIFF Destinations 000 Quality Adj Memory File Type and Name ess Book ba gt Me more Menus Ces Jer Ji a Gm enu mde Comm Status Completion Notice Get Email Original Size 2 Sided Original Job Build and SADF Verification Stamp 5 Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 6 Select Address Book and then select a destination Memory XMT Text Dc fist Fine TIFF DM Gene armer 9 Refer to Entering a Destination see page 16 Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number 9 For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 xe4joiseg z 13 deyo l 3 UOISSIUJSUEJ UOISSILUSUEJ 1 xe4 seg Ziajdeyo 38 Job Build and SADF Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF Special originals like
75. am Internet Fax or a remote computer as a transferring destination Program the Email Address of the transferring destination in the address book Program a G3 Fax station as a transferring destination Program the fax number of the transferring destination in the address book 9 Refer to Programming the Address Book for Inbound Routing see page 137 XeJjjeujog u G Jojdeu 5 f 135 G Ja deyD Xe jeuJ9 u 136 Routing type Routing by sub addressing Routing by the numeric ID of a sending fax station To set the From field To program printout of received documents For more operational details refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Settings for Inbound Routing To use the inbound routing feature program the following parameters to meet the type of routing in Function Parameters Fax Email Settings Fax Parameters Explanation Set this parameter to perform an ITU T sub address query within its auto dialer and to route the received document s to corresponding stations Email Address s or telephone number s Set this parameter to perform a Numeric ID TSI frame information query within its auto dialer and to route the received document s to the corresponding stations Email Address s or telephone number s Use this parameter to select the type if email header to be included in the From field of each routed faxes Originat
76. am list will be printed 9 Press Reset key to return the machine to the initial screen of the current active mode Reading Program List Items in the program list are listed below KKK KKK program List xxdsede x Date MMM dd yyyy Time 15 00 x 1 2 3 4 Key Name Program Name Type Timer Destination s TEST TEST PANAFAX SALE DEPT ACCOUNT ACCOUNT Delete Email Invalid ACC ACC Delete Email Valid PROG B PROG B PANAFAX PANASONIC PANASONIC DP XXXX k kkkkkkkkkkkkkkkkk HEAD OFFICE 201 555 12121 k Type of communication Group indicates that the Program key is programmed as a group key POP indicates that the Program key is programmed as an Email Manual Reception key KEXL EM Destinations programmed into the Program Key Deletion of received Email Valid means that the received Email will be deleted Invalid means that the received Email will be retained 199 sjsr suodeys Buipesy 8 sajdeuy Fax Parameter List This section explains how to print and read the fax parameter list To print the fax parameter list follow the steps below Printing Fax Parameter List 2 200 3 Press the Fax key Select More Menus Memory XMT Text fis Fine TIFF F D Number Pad Destinations 000 se Le p oe Too T u gegen g roro Select Print Out 8 5x11 Memory XMT CA M ist
77. an send the document without reducing its size e When Ledger Email XMT is not set to On the document will be reduced according to the setting of 141 LAN XMT Reduce in Function Parameters Fax Email Settings Fax Parameters For more details on document size reduction refer below 9 For information about programming LAN XMT Reduce in Function Parameters refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM m Document Sizes and Transmitted Received Document Sizes When a document is larger than A4 Letter such as a Ledger size is transmitted by Internet Fax it is reduced in size as described in the table below Whether the document is reduced or not depends on the setting of Ledger Email XMT and the Function Parameters Document Transmitted Received document size size Ledger Email XMT has been Ledger Email XMT has been set to Off set to On 141 LAN XMT Reduce has 141 LAN XMT Reduce has been set to Invalid in been set to Valid in Function Function Parameters Parameters Ledger Ledger B4 A4 Letter B4 B4 B4 A4 Letter A4 Letter A4 Letter A4 Letter A4 Letter 1 Place Original s 4 Select Select Mode 9 Refer to Placing Originals Facsimile Internet 1x17 Memory XMT Fax in the Operating Instructions For Basic m zu d Address Book Basic Menu Wore Menus Operations of provided booklet ad m n Em Esa Select More Menus Deferr
78. ange the setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM 26 1 Place Originals Q Original Type Select for text only originals 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet N Press the Fax key Select for originals in C9 Select Basic Menu CA which text and photos are mixed 8 5x11 Memory XMT address Book B E Text Photo A BIS fist Fine TIFF DASIC MEN ore menus y Nunber Pad Select for photo only fz originals u oc ro ix on wo on o roonte t Photo 01 gt e e te acaba a a a VECINA j 1 L Density 4 Select Quality Adj Each time it is selected the density level is decreased brightening the printed color 8 5x11 Memory XMT Text xe4joiseg z 13 deyo HALAL iii SE ected th ach time it is selected the density level is increased Send Mode m cas darkenna Neipimiedieoier Completion Notice Get Email 2 Sided Original Job Build and SADF Verification Stamp 5 Adjust the original quality and then select OK Text Photo Photo Cime JO TD e Std S Fine Continue on the next page 27 UOISSIUJSUEJ UOISSILUSUEJ Lxejoiseg Ziaydeyo 28 LJ Resolution Select for ordinary FH originals Std Select for originals E containing small cha
79. ann nano name sana sana nnn 140 Setting up a Relayed Transmission Network cccccccccececeeceeeeceeeeseeeceeeseeeseeeaeeesaess 142 Example of a Relayed Transmission Network ccccccccecceseeceeeceeeeeneeeeeeeeeeseeeseesseeees 143 Sample Entries in Address BooK 2u2220222020000000nn0 nennen nenn nnnsnnu nennen nennen nnne 144 Function Parameters for Relay Stations 022202200022002n0ennnennnennnennnnnennnnnnennnennnn 146 Settings for Initial Sending Station 22200224022200000 0000 onnn nano nenn nenne ann nnnne nenn nnns 147 Adding End Receiving Stations for Relayed Transmission sees 148 Relayed Transmission From Internet Fax eeeeeeeeeesssss Lan Relay XMT 150 Relayed Transmission From PC anne 152 Requesting a Relayed Transmission from a COMPUUEL ccccsccceeeeeteeeeeeseeeeeeteeeees 153 Convenient Application Software seesssssssesssseseennennennne nennen nnn nnne 154 Result of Relayed Transmission 2 0222002400200000n0 nenn nnnn nenn nano nennen nennen nnn nnn nennen nn 156 Uset l Terms to TSS MDC ETT AEE EEN EEEREN 158 DHCP Dynamic Host Configuration Protocol cccccccseccseeceeeeeeeeeeeeeeteeeseeeeeeeeeeseeenes 158 SMTP AUG CATION aestas e paix annA EE E TOSET 158 Chapter 6 Handling Communication Reservation Files Editing a Communication Re
80. arameters 00 User Parameters 01 Fax Parameters amp o ou ES 6 Select 120 159 00 Print FaxParameterList 01 Density HOME e wn 02 Resolution HOME Fine 03 Original HOME Text z3 04 Stamp HOME Off 9 You can also proceed to Step 8 by entering 122 from the keypad and pressing the Start key Select 122 Dial Prefix 8 Enter the Dial Prefix Number 4 digit and then select OK D 2 9 f you make a mistake select Clear to delete 9 Press Reset key to return the machine to the initial screen of the current active mode UOISSIUJSUEJ 5l soinjea Xey JueIuenuoyd ydeyo 52 Time Controlled Communication Deferred Deferred Transmission The time must be pre programmed in advance to send document s to one or multiple destinations at a deferred time within the next 24 hours The document is scanned and stored in memory as a reserved document until the pre programmed time lapses The transmission starts at the pre programmed time 11 00 21 00 Z2 m um um UM UM UM UM Um eV Programmed to transmit at 21 00 Transmitted Up to 50 built in timers can be set for deferred communication Place Original s A Select Transmit 9 Refer to Placing Originals Facsimile Internet 8 5x11 Menory XMI Fax in the Operating Instructions For Basic A Serine tiFe Operations of prov
81. at the reduction ratio pre programmed in the 25 Reduction Ratio in Function Parameters Fax Email Settings Fax Parameters The fixed reduction ratio can be programmed between 70 and 100 in increments of 196 Q Standard sized Reduced at a specified D document reduction ratio I l gt Reduced at a specified N Long document reduction ratio x J D NOTE D The standard setting of 25 Reduction Ratio is set to 100 GJ rm 9 For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Oo Instructions For Function Parameters on the provided CD ROM S Duplex Recording When 95 Duplex Print in Fax Email Settings gt Fax Parameters is set to Valid the received multi document transmissions are printed on both sides of paper Report E ui m sm ma 7 EEE wil A el A A o RE Sess Ss Ss gt ua i EEE G ZZ a CE D E D D A D EU Sy es EE gt zZ Le EE es D D Da m m Ls SEES Letter or A4 Originals only The standard setting of 95 Duplex Print is set to Invalid When changing the setting refer to Fax Email Setting in Function Parameters on the provided CD ROM 83 uondeoeM xe4 pJejdeu 84 Substitute Memory Reception When your machine cannot print an incoming document for some reasons such as whe
82. ation pre programmed in the address book eTIFF image files can be attached to the Email when it is transmitted from a computer 9 For more details on the Relayed Transmission Report Communication Journal and the Fax Relay Log refer to Result of Relayed Transmission see page 156 140 Relay Station e Sends Email received from the initial sending station to an end receiving station a fax station connected to the telephone line Ex Stockholm Berlin Rome as a fax document If multiple end receiving stations are specified the Email is broadcasted to them e Each time a relay station completes a transmission it transmits a Relayed Transmission Report Communication Journal to the initial sending station to designate its relayed transmission request and Emails a Fax Relay Log to the administrator s computer at the relay station End Receiving Station s On receiving a fax document from the relay station the mail header and mail text will be printed on the first page and the file attachment TIFF on the next and subsequent pages B Example 2 Intranet Relaying Network LAN Intranet Relay otation Mail Server Computer PC e Send Emails to Intranet Relay Station via Mail Server 9 For operating instructions on how to request relayed transmission from a computer refer to Relayed Transmission From PC see page 152 Mail Server Forwards Email to the Intranet Relay Station XeJjjeujg
83. back of the stamp Reinstall the otamp Assembly 217 x puaddy Jeideu 218 Index Numerics 2 Sided Originals ccccsssececcseeeecceesececceeeeeeeseeeeeeseees 32 A Address Book 10 18 69 110 137 144 168 Address Book List eeeeeeeeeennnene 196 Automatic Reception cccccccceccceeeceeeeeeeeeeeeeeeeeeeeeees 80 B Basic Menu cccccceccececececececececencceccauavacaceeeceeeneeaeanaras 11 Batch Transmission ccccccececececeeeecececeeececaeaeaeeeseeess 44 BO oeste E 116 117 C p BSR 116 117 Communication Journal esee 76 192 Communication Reservation eser 160 Communication Status eee 42 Completion Notice u0222200022000 nenne nnnnnnnnnnnnnnnnn 127 Confidential Communication s esee 60 Confidential Document eene 64 66 CGOvVor SNOOT serrera ee Rum E pte NE SEE LIED 78 D Deferred Polling 222002220000002000nnRnnnnnn en nennnne nenn 54 Deferred Transmission sese 52 Briss qe energie 26 DHCP Dynamic Host Configuration Protocol 158 Dial Prefix mmm meme ens 50 Direct Internet Fax Transmission 100 Direct Transmission eeeeennme 40 49 Du
84. board refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM Select whether to add the station to Favorites Select to show the station in Favorites Yes Select not to show the station in Favorites 9 setthe Email Address of a relay station and then select OK uk rly81 ondon panasoni c co uk AB CDE FGH IJK LMN OPQ RST UVW XYZ This screen appears when 140 LAN RLY XMT Request has been set to Valid in Function Parameters Fax Email Settings gt Fax Parameters O To enable sub addressed routing enter a sub address and then select OK Sub Address This screen appears when 152 Sub Addr Routing has been set to Valid in Function Parameters Fax Email Settings gt Fax Parameters 1 1 To enable routing by the sender s numeric ID enter the numeric ID and then select OK 46 8 111 1234 Sub Address This screen appears when 153 TSI Routing has been set to Valid in Function Parameters Fax Email Settings Fax Parameters 9 Press Reset key to return the machine to the initial screen of the current active mode Adding an Email Address to Address Book To add an Email Address to the address book follow the steps below 9 For instructions on how to edit the station in the address book refer to Editing Address Book see page 173 9 For instructions on how to delete the station fr
85. c Operations of provided booklet 2 Press the Fax key 3 Select Basic Menu Memory XMT ddress Bool D i Text fist Fine TIFF een gere l J 5 C l UL JL JU JJ n 4 Select Completion Notice i Progran Group Memory XMT Text MO onus Es Fine TIFF 4 y Nunber Pad Destinations 000 Send Mode Quality Adj Co o File Type and Name Comm Status Original Size i Completion Notice l Get Email 2 Sided Original Job Build and SADF 5 Selecta computer to be informed and then select OK AB CDE FGH IJK LMN OPQ Gp UVH XYZ Favorites 6 Select Email 8 5x11 Memory XMT Text isi Fine TIFF po on m en Menory Direct File Type and Name 2 Sided Original Job Build and SADF Verification Stamp Set an Email Address Co JO ke JC tm eis E e HAB CDE FGH IJK LMN OPQ RST UVW XYZ Erica 9 Refer to Entering an Email Address see page 108 S Press the Start key The original s are stored into memory with a file number Then starts email transmission When the Email is sent completion notice is also sent to the computer XeJjjeujg u gGJojdeu5 f 127 xe4jeuJeju Gueldeug 128 Receiving an Email If the machine connects to a network as a POP Client it can receive Email either automatically or manually The Email reception method from a POP Server varies depending on the POP settings
86. cation charges C N US Store document s into memory Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus 8 5x11 Memory XMT Text aar es 500 Ba AL MENU More Men ic N Ben C 1D Number Pad Gia Gm un c n i om s i on 0n p m JE m JE e l Ud d Ge Destinations 000 I CH Gro Select Polled in Polling 8 u Memory XMT Address Book Basic Menu More Menus ra M isi Fine TIFF ce J De dm Piest inat iano un OBCE anced Co Select Mode Edit File Mode vesim C a Print Out Cere sa are Iran Advanced Comm Lan Relay XMT 5 If a password is required enter the password and then select OKR The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request You can still send or receive documents even when the machine is setup to be polled To delete a polled file refer to Deleting a Communication Reservation File see page 164 Only 1 polled file can be stored in memory If you need to add document s into the same polled file refer to Adding Documents to a Communication Reservation File see page 166 9 f you have set the polling password in 26 Polling Password in Function Param
87. ce J La b Ce Lr Ee WWW Je La Ls JC LE Cs CR Li UC iz x Ce bv bJ n n JC D 2 To rename a group dial key name enter a new name and then select ORK Lo J Back ones J wle eluloole BISE zdl lejla Ll Continue on the next page 181 8 Select the destination to be programmed and then select OK john pcc com MB CDE FGH IJK LN OPQ RST UM XYZ Favorites Qeu IL 9 Press Reset key to return the machine to the initial screen of the current active mode w i Suolile ULID II 182 Deleting the Program Key setting To delete a program dialing or group dialing destination follow the steps below Eus Press the Function key 5 Selecta program Key and then select ORK Select Fax Email Settings General Settings Copier Settings E Gee Er Poo f Fax Email Settings Scanner Settings Printer Settings Counter View R Select the same button again to cancel a Select 01 Program Keys ea 6 Select Yes 00 Address Book 01 Program Keys 04 Key Operator Mode EN EN Select 04 Delete Program GRP o om Ee Select to delete the program key 00 Print Program List 01 Group Dial e ou no 02 Program Dial Select to cancel the 03 Modify Group Dial deletion 04 Delete Program GRP 9 Press Reset key to return the machine to the initial screen of the current active mode
88. change the password temporarily by overwriting it with a new one Select a destination 8 5x11 Memory XMT Address poo paSIC menu More Menus CA B a Fine TIFF Top Nunber Pad nas coe ron ro um opa rsr um xz Favorites Program Group 9 Refer to Entering a Destination see page 16 Press the Start key Polling starts when the pre programmed time is reached 9 f you need to delete a reserved communication file or cancel a timer controlled communication refer to Deleting a Communication Reservation File see page 164 The Programmed deferred communication time can be modified For instructions on how to modify the communication time refer to Editing Communication Reservations see page 162 soJnjeo xey JUIIUSAUOI Jojdeu f 92 seines Xey JueIuenuoyd eJejdeu 56 Polling Polling Polling is a process of calling the other station s for document s retrieval The other station must know in advance that you will be calling and must prepare document s by storing them into the memory To ensure security establish a polling password that is shared by the other station ahead of time The receiving station initiates the call therefore it pays for the communication charges Receiver Sender P Request to poll O un Document s 9 For instruction on how to use deferred polling
89. conforming to recording paper size Check the POP Server IP Address Contact the Network Administrator Check the POP User Name and Password or the APOP settings Contact the Network Administrator Check the 10Base T 100Base TX cable connection Confirm that the Internet Parameter and the DHCP server are correctly configured before turning on or turning off the power Contact the Network Administrator Check the DNS Server IP Address Contact the Network Administrator Check the POP Server Name Check the SMTP Server Name Check the remote station Check the SMTP Authentication User Name and Password Contact the Network Administrator Check that the Fax Parameter 158 PC Remote Update is set to Valid Request the originator to re send the Relay Transmission Request after the reserved communication is finished Refer to Operating Instructions For Setting Up Operating Instructions For Setting Up Operating Instructions For Setting Up Operating Instructions For Setting Up Operating Instructions For Setting Up Operating Instructions For Setting Up Operating Instructions For Function Parameters Operating Instructions For Function Parameters suile qoyd BUIAJOS 6 Jojdeu f 211 LN MEME MEE o 800 814 816 Unit was requested to relay a Check with the other party 825 document or Confidential Communication but has no capability Mailbox is f
90. delines shown below Document length exceeds 78 8 inches 2 meters in Std and Fine mode Document length exceeds 19 7 inches 0 5 meters in S Fine mode Document length exceeds 11 8 inches 0 3 meters in 600 dpi mode The Resolution will change to S Fine automatically when sending longer than A4 size and 2 Sided documents Problem Symptom While Paper out receiving Paper jam Paper does not feed Paper is not exited atthe end of a print job The automatic print reduction feature does not work Communicat No dial tone heard ing The machine won t receive automatically Cannot send or receive Operation Operation rejected Action An error massage will appear on the display if the machine has run out of the paper while receiving a document Load paper If paper jam occurs an error code is displayed Remove the jammed paper Check if the paper tray is loaded with paper Load paper as directed by relevant instructions Check to see if the paper has not jammed in the machine Check the setting of 24 Print Reduction in Function Parameters Fax Email Settings Fax Parameters Check the telephone line connection Check the telephone line Check the telephone line connection Check the receive mode settings If 13 Auto Print JRNL set to Valid in Function Parameters Fax Email Settings Fax Parameters and the machine is printing the received document s from memory which a
91. dress and configurations must be used instead of the DHCP operation contact Authorized Panasonic dealer See page 100 SMTP Authentication Since the Internet debuted as an electronic infrastructure of global dimensions the communications equipment market has been growing at a phenomenal rate Yet technologies help enhance Internet security are yet to come There are some reasons 1 Internet mail is a multi hop multi protocol multi device structure so transmission line based security is typically difficult to implement 2 No exclusive technologies recommended by the Internet Fax standards are available 3 Encryption based authentication systems are presently available as standard solutions that drive system enhancement and integrity Such an authentication entry has been embedded in a authentication feature such as SASL Simple Authentication and Security Layer Many Internet service providers ISPs support authentication methods in one form or another The authentication options provided by this machine are as follows 1 SMTP Authentication Extension Service SMTP AUTH while sending When users log on they are authenticated by their user name and password thereby preventing unauthorized users from sending or relaying faxes 2 APOP authentication service APOP while receiving A scheme of password encryption used for receiving Email 3 POP before SMTP To allow prior access to a POP3 server specified before the start
92. ed Com Destinations 000 N Press the Fax key Print Out lx Memory XMT ZZ Text Sub Address Transmit Il Ei Fine TIFF x z Advanced Comm Redial Number Pad Moni tor E ws CETS tel Destinations 000 on London Relay I 7 Singapore Relay Relay 5 select Ledger Email XMT 1x17 Memory XMT qrm M MOQress DOOK basic Men o Menu Text Fine TIFF M Nunber Pad Destinations 000 CETS ET Ledger Email XMT Delivery Notice Advanced Comm 6 Select On and then select OKR The document is transmitted at the same ratio scale as it has been scanned The document is transmitted reduced in size according to the setting of 141 LAN XMT Reduce pre programmed in Function Parameters Fax Email Settings gt Fax Parameters Off 7 Set an Email Address 11x17 Memory XMT Text Fine TIFF Top Number Pad Destinations 000 x rn in on on er Tn E 7 Li 9 Refer to Entering an Email Address see page 108 S Press the Start Key The original s are stored into memory with a file number Then starts email transmission XeJjjeujg u G JoJdeyd f 123 xe4jeuJeu Gueldeug 124 Setting Message Delivery Notice MDN To enable Message Delivery Notice feature follow the procedures below e Standard setting of 173 Delivery Notice can be changed in Function Parameters Fax Email
93. ed to fax stations on the telephone line via Internet Fax relay stations Internet Fax 5 Selecta Relay Station or enter the Email Address of the relay station 8 5x11 Memory XMT Text Y Address Boo Basic Menu ore Menus Ei Fine TIFF M London Relay M Singapore Relay Only one destination can be programmed as a relay station 9 For instructions on how to enter destinations refer to Entering an Email Address see page 108 Pressthe Start key Select an end receiving station to which the relay station relays 8 5x11 Memory XMT N adress BOOK basic MENU more MENUS aE NIS Wa Ds rou M London Relay M Singapore Relay 9 For instructions on how to enter destinations refer to Entering a Destination see page 16 Multiple stations can be programmed as end receiving stations Press the Start key Email is sent to the relay station together with the fax number of the end receiving station When the relay station completes the transmission to the end receiving station a communication journal is delivered e f the transmission fails an error response is delivered from the mail server and is printed on this machine The error response contains an error message and a copy of the first page of the document to alert you of the transmission failure For more details refer to When E mail Transmission Fails see page 126 9 Relayed transmission
94. ed to the POP Server periodically to check for new mail If there is Email on the POP Server when a query is transmitted it is retrieved and printed automatically Receiving Email Manually With 147 Auto POP Receive set to Invalid in Function Parameters Fax Email Settings Fax Parameters Email is received manually e With POP acquisition interval set between 1 and 60 minutes queries are transmitted to the POP Server periodically to check for new mail and the number of the incoming Email messages on the server appears on the display Exc Press the Fax key Check for incoming mail s AUG 01 2006 19 16 0 New Maills gt 5 New Mail s Memory XMT Text Fine TIFF LN ID Destinations 000 Select Basic Menu Memory XMT Text p isi Fine TIFF m ee ed h Destinations 000 XE EUH Select Get Email Memory XMT Text Ei Fine TIFF Destinations 000 Send Mode Quality Adj mom Coma File Type and Nane Comm Status Conpletion Notice Get Email 2 Sided Original Job Build and SADF The retrieved Email is printed XeJjjeujg u G Jojdeu5 f 129 xe4jeuJeju Gueldeug 130 Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP Server by pre programming their POP User Names and POP Passwords into the Program Keys They will be
95. ed to this email 133 Inbound Routing What is Inbound Routing C Using the Inbound Routing feature your machine can route documents received from a G3 fax O machine to Email Address s or to Internet Fax machine s connected to a LAN as an Email as well Tr as to other G3 Fax machine s over the telephone line E NOTE UV 9 For more details on the types of fax that work with routing contact your local authorized Panasonic dealer 9 f no sub address is specified your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing within its auto dialer and will route the documents to the corresponding stations Email Address s and or telephone number s T LAN Internet Fax E C Internet Fax telephone line Transfer to G3 Fax 134 Routing Setup Flow Before the inbound routing feature can be used the Function Parameters and Address Book programming is required Configure your machine for Internet Fax see page 104 Set required parameters to Valid in Function Parameters To use sub addressing Set 152 Sub Addr Routing to Valid in Function Parameters Fax Email Settings gt Fax Parameters To use a numeric ID Set 153 TSI Routing to Valid in Function Parameters Fax Email Settings Fax Parameters 9 Refer to Settings for Inbound Routing see page 136 Program the transferring station in the address book Progr
96. eg z 13 deyo f UOISSIUJSUEJ 17 UOISSIWSUEJ 1 xe4 seg Ziajdeyo 18 Using the Address Book m Use a Key Name If a destination is registered in the address book it can be selected by using a Key Name ATTENTION The fax numbers must be pre programmed into the address book Refer to Adding a Fax Number into the Address Book see page 169 Follow the step 1 and 2 on page 14 2 Selectthe Key Name tab 8 gt yom XMT ra Bw EB Fine TIFF dm E M r m gg oj T 3 Select the desired destination Memory XMT CA M ist Fine TIFF 9 To cancel a choice select the same destination again 9 To enter additional destinations repeat oteps 2 and 3 Select Destinations to confirm your designated destinations A Press the Start Key The original s are stored into memory with a file number Then starts dialing the telephone number B Search through Favorites If a destination is registered as a Favorite in the address book it can be selected using the Favorites tab ATTENTION The fax numbers must be pre programmed into the address book Refer to Adding a Fax Number into the Address Book see page 169 Follow the step 1 and 2 on page 14 2 Select Favorites to display the Favorites screen 8 u Memory XMT CA Text isi Fine TIFF CA ita ka Fine TIFF omm 9 To cancel a choice select the same desti
97. emory XMT i MM Lo honus Text Fine TIFF Destinations 0 LS Hn him Advanced Comm Press the Start key The program dial is programmed 9 Press Reset key to return the machine to the initial screen of the current active mode Setting for Group Dialing To program multiple destinations on program key follow the steps below 9 For instructions on how to edit pre programmed station refer to Editing Address Book see page 173 9 For instructions on how to delete pre programmed station refer to Deleting a Destination from Address Book see page 174 9 For instruction how to print the program list refer to Printing the Program List see page 184 To program multiple destinations each destination must be programmed in advance Press the Function key 5 Entera group dialing name and then select OK 2 Select Fax Email Settings Group01 Gace La bw Le e e v u ole Aisi Jig WWW General Settings Fax Email Settings z x Lc Lv b n m Scanner Settings Printer Settings Counter View D 2 3 Select 01 Program Keys Enter a name up to 15 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM 00 Address Book 01 Program Keys e om Enter Key Name and then select ORK T lt lt ED
98. er a received confidential document is printed it is deleted from the mailbox Press the Fax key 5 Enterthe mailbox password 4 digit and then select OK 2 Select More Menus 8 5x11 Memory XMT Er Text Fine TIFF m D Nunber Pad Destinations 000 vo ce oen onn e Tm 7 Li 01 en mm UL JUL J u l D 3 Select Mail Box The document is printed and deleted from the mailbox 8 5x11 Memory XMT B B More Menus ar iert 9 f you make a mistake select Clear to z Fine TIFF m TL delete entries one digit at a time 9 To delete confidential documents from a mailbox refer to Deleting a Confidential Document see page 66 Advanced Comm A Select Print File Polling Polled Print File soJnjeo xey JU9IUSAUOI J9jdeu 5 f 65 sein ea Xey JueIuenuoyd Jejdeu 66 Deleting a Confidential Document To delete a confidential document in a mailbox follow the steps below un Press the Fax key 5 Enter the mailbox 4 digit password and then select OK 2 Select More Menus 8 5x11 Memory XMT Text Fine TIFF Destinations 000 ue coe rou rc uw opa rst uw xz Favorites Pita a m J j 01 C G a a en TTT D 3 Select Mail Box Documents in the mailbox are deleted f you make a mistake select Clear to Hore Menus delete entries one digi
99. ered trademarks of Novell Inc in the United States and other countries 2006 Panasonic Communications Co Ltd All Rights Reserved Unauthorized copying and distribution is a violation of law The contents of these Operating Instructions are subject to change without notice USA Only E WARRANTY PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES GUARANTEES OR REPRESENTATIONS EXPRESSED OR IMPLIED TO CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE INCLUDING BUT NOT LIMITED TO DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANT Y For Service Call Panasonic Digital Document Company Panasonic Canada Inc Unit of Panasonic Corporation of North America 5770 Ambler Drive Mississauga C0606 1066 03 One Panasonic Way Ontario LAW 2T3 PJQMC0588ZB Secaucus New Jersey 07094 http www panasonic ca June 2006 http panasonic co jp pcc en Published in Japan
100. es Printing Communication Journal The communication journal can be printed at the end of each transmission communication e If the Comm Journal is set to On in the More Menus a communication journal is printed at the end of each transmission communication For instructions on how to read the communication journal refer to Communication Journal see page 192 Xd ek Comm Journal Date MMM dd yyyy Time 15 00 x x Mode Memory Transmission Start MMM dd 14 50 End MMM dd 15 00 File No 050 Comm Key Name Station Name Email Address Telephone No Pages Duration OK SERVICE SERVICE DEPT 001 001 00 01 30 OK SALES DEPT SERVICE DEPT 001 001 00 01 25 407 ACCOUNTING SERVICE DEPT 000 001 00 01 45 Busy Z 021 111 1234 000 001 00 00 00 PANASONIC BERRRERREIRIDP X XXX Sika HEAD OFFICE ERIK 201 555 1219 rt THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8 ER TELEPHONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd Holroyd Road cause the photocell to generate an analogous electrical video signar this signal is used to modulate a carrier which is transmitted to remote destination over a radio or cable communications link soinjea Xe4juailuaauog Jejdeu At the remote terminal demodulation reconstructs the video signal white is used to modulate the density of print p
101. et FAX as an attached document TIFF Converter Mail Linking Program allows you to automatically create TIFF files by pressing one button from the TIFF Converter for the Internet FAX You can download the Panasonic s TIFF Converter and TIFF Converter Mail Linking Program and their respective User s Guide from the following URL Click IFAXVIW TIFF Viewer and download the required software http panasonic co jp pcc en Memo 155 xe41euJeju Gueldeug 156 Result of Relayed Transmission When the relayed transmission feature is used two reports as described below are transmitted from the relay station to the initial sending station and administrator s computer confirming the results of a relayed transmission B Relayed Transmission Report communication journal When a relay station completes a relayed transmission it transmits a Relayed Transmission Report Communication Journal to the initial sending station to report the relay result The Relayed Transmission Report Communication Journal is transmitted when 143 Relay XMT Report has been set to Always or Inc Only in Function Parameters Xe ex Comm Journal Date MMM dd yyyy Time 15 00 x 1 Mode Relayed Transmission File No 050 4 5 kd d EDD KKK E EERE RRR RR RR RREEREREREERERE HEAD OFFICE 6 7 Comm Key Name R OK R OK STOCKHOLM ROME Item Indication o
102. eters Fax Email Settings Fax Parameters the password will appear on the display You can still change the password temporarily by overwriting it with a new one 9 After being polled the documents stored in the memory will be erased automatically To retain the documents in memory so that they can be polled repeatedly change by setting 27 Polled File Save to Valid in Function Parameters Fax Email settings Fax Parameters ON amp iy W As vo E gt S seJnjeej Xey JueIuenuoyd Jejdeu 60 Using a Mailbox Confidential Communication What is Confidential Communication The confidential mailbox allows communication with other compatible models using a 4 digit confidential code The Confidential Mailbox feature receives document s with a confidential code in the memory These documents can only be printed by the person who has the correct confidential code A confidential reception report is printed whenever confidential documents are received on the machine Up to 49 mailboxes are available on the machine Mailbox passwords are 4 digit This section explains how to transmit poll store delete and print confidential documents Confidential polling and confidential polled transmission can be performed using mailboxes For instructions on how to use these refer to Confidential Polling see page 62 Storing Documents for Confidential Polling see page 63 Confidential Code 0001
103. ey to open the Fax u Fine TIFF screen m D Nunber Pad Advanced Cc Select Mode Edit File Mode Print Qut Potting Pied Sub Address Transmit Advanced Comm Lan Relay XMT 9 Emailing a Ledger Sized Document see page 122 9 Relayed Transmission From Internet Fax see page 150 106 3 Select Email 8 5x11 Memory XMT mee BCA NIS fis Fine TIFF ro ats a Gti on un x ro x um Tn un D Fores tt C f 01 JG JG 01 Tr n TE En IE A Enter an Email Address by selecting Keyboard or select a pre programmed Email Address EN NN rn m mm amm MEME AB CDE FGH IJK LMN OPQ RST UVW XYZ ES ard Search 9 Refer to Entering an Email Address see page 108 9 Refer to Using Cc Bcc and From see page 116 5 Press the Start key The original s are stored into memory with a file number Then starts email transmission e f the transmission fails an error response is delivered from the mail server and printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received Refer to When E mail Transmission Fails see page 126 9 For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 When sending from the Platen Glass place the next original and follow the instructions described on the touch panel display 9 Press Reset key to return the
104. f communication mode Start time of communication End time of communication File number Station number Communication result Key name or Z mark Recorded name in the Address Book direct dialing number or Email Address 2 3 Start MMM dd 15 00 End MMM dd 15 00 8 9 10 Duration Station Name Email Address Telephone No Pages 001 001 001 001 00 00 15 00 00 15 STOCKHOLM ROME PANASONIC kkk 201 555 1212 k Explanation Indication of communication mode Start time of communication End time of communication 001 to 999 When the communication is stored into the memory a file number is assigned for each communication Sequential number of the Stations Communication result R OK indicates that the Relayed XMT Request was successful 3 digit Info Code indicates that the communication has failed 4i mark indicates dialing by direct number dialing Recorded name in the Address Book direct dialing number or Email Address No Item 9 Number of pages transmitted or received 10 Duration of Communication B Fax Relay Log Email Explanation The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into the memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number
105. file is a Timer Controlled Communication the start time is u printed in this column If the file is an incomplete file Incomp is printed in this column 5 Page s The number of stored page s 1 6 Key name s Manual dialing location s y 161 So I UOIEAISSSIY LONEIIUNWWON BulpueH 9 Ja deud 162 Editing Communication Reservations To change the start time and or stations in a communication file follow the steps below Communication reservations for the documents being transmitted cannot be modified I Press the Fax key 2 Select More Menus 8 5x11 Memory XMT Text Ei Fine TIFF Uo I Coen Dare Jo Em Em un oc soi ix va Ton e m 72 e JE m e R mL mn f ee a s SS C og Destinations 000 Eroaraa 3 Select Edit File Mode 8 5x11 Memory XMT CA BE Es Fine TIFF TA u Je JC PEDE Een Em ETTE carie T um Cm fetes ann cientes imet Advanced Comm Lan Relay XMT Print Out Deferred Comm 4 Select Change Time Stn 8 5x11 Memory XMT CA B isi Fine TIFF C CITT mus C C a Ce e aa Decr JC m Em Print Out Advanced Comm 5 6 Select W or WJ to display a communication reservation file to be edited and then select OK MEM DEF XMT No 002 s i o Page 001 DEFERRED COMM 12 00 Panasonic Page 001 No 0 Panasonic MEM DEF XMT DEFERRED COMM 22 00 List Print o D 9 f
106. flow occurred while storing the documents into the memory for transmission but successfully stored document s was sent R OK indicates that the Relayed XMT was successful B OK indicates that the Batch Transmission was successful M OK Indicates that the memory reception substitute reception was successful 11 7 indicates LAN transmission 3 digit Info Code indicates that the communication has failed Refer to Information Codes see page 208 In this case the machine will print the attached report with first page of your document as shown on the previous page 4i mark indicates dialing by direct number dialing Recorded name in the Address Book direct dialing number or Email Address The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into the memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Duration of Communication Memo SISIT SUOdey Buipesy 8 sajdeuy 196 Address Book List This section explains how to print and read the address book list Printing Address Book List To print an address book list follow the steps below The address book list can also be printed by programming Fax Email Settings Fax Parameters in Function Parameters
107. hine or PC This machine Other Internet Fax machine or PC Internet FAX SMTP Server Interne FAX 105 Sending an Email Procedure The basic operation to send an Email is as follows 9 Email Addresses and Fax Stations can be mixed while entering the destinations Email would be transmitted to an Email Address destination while normal fax documents would be transmitted to a fax destination Place original s Select Basic Menu if additional settings are required Used memory Ready to Fax Original set xe4jeuJeju Gueldeug 8 5x11 Memory XMT Address Book Mi Basic Menu M More Menus 4 Ea A Destinations 000 Send Mode Quality Adj CO my C a Face Up Up to 85 sheets File Type and Nane Comm Status Completion Notice Get Email 2 Sided Original Job Build and SADF Verification Stamp 20 Ib Letter Setting Original Quality see page 26 9 Setting a File Type and a Filename see page 120 The PDF format can be used only for transmitting Email to remote computers Face Down Align with top left Send Email in TIFF format to an Internet Fax corner Close ADF Setting Message Delivery Notice MDN see page 124 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic select More Menus if additional Operations of provided booklet settings are required 2 Press the Fax k
108. ided booklet C D N Press the Fax key Select More Menus er TE Mail Box Sub Address Transmit Advanced Comm Redial Number Pad Monitor Redial Number Pad Monitor an Relay XMT C9 8 5x11 Memory XMT RE ra BE isi Fine TIFF e am C C 01 Ld 4 a a an UL a 5 Set the deferred time and then select OK D e 6 Set the time in a 24 hour format Ex 21 00 9 f you make a mistake select Clear to delete entries one digit at a time Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 Select a destination 8 5x11 Memory XMT CA B ka Fine TIFF Address boo basi menu Ore menus 9 Refer to Entering a Destination see page 16 8 Press the Start key Document s are stored into memory The programmed deferred communication time can be modified For instructions on how to modify the communication time refer to Editing Communication Reservations see page 162 9 t you need to delete a reserved communication file or to cancel a timer controlled communication refer to Deleting a Communication Reservation File see page 164 9 A communication journal is printed if the transmission fails for any reason Ex Remote station was busy Refer to Printing a Communication Reservation File see page 165 Communication Journal see page 192 9 Press Reset key to return the machine to the in
109. ification Number Code to access an external line your machine can be set to prompt the user to enter the PIN Code before dialing This function is available when 39 PIN Code Access in Fax Email Settings Fax Parameters is set to Suffix or Prefix When 39 PIN Code Access is set to Prefix the dialing procedure is as follows 9 This feature is not available when dialing from a connected external telephone The standard setting of 39 PIN Code Access is set to None For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet N Press the Fax Key C9 Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 4 Select Address Book and then select a destination 8 5x11 Memory XMT Text Address Book Basic Men More Menus aac Dn s lea TT 9 Refer to Entering a Destination see page 16 5 Press the Start key 6 Enter a PIN Code and then select OK Up to 36 digits The original s are stored into memory with a file number Then starts dialing the telephone number _Lxeyoseg z 13 deyo f 45 UOISSIUJSUEJ UOISSIWSUEJ Lxejoseg Ziajdeyo 46 Using Program Keys
110. igna this signal is used to modulate a carrier which is transmitted to remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal white is used to modulate the density of print produced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have used for this facility in your organisation Yours sincerely thd P J CROSS Group Leader facsimile Research Indication of Indication of communication mode communication mode Start time of Start time of communication communication End time of End time of communication communication 4 File number 001 to 999 When the communication is stored into the memory a file number is assigned for each communication Station number Sequential number of the Stations 193 sjsrsuodes Bulpeay gualdeuy 194 No 6 10 Item Communication result Key name or mark Recorded name in the Address Book direct dialing number or Email Address Number of pages transmitted or received Duration of Communication Explanation OK indicates that the communication was successful Busy indicates that the communication has failed because of busy line Stop indicates that STOP was pressed during communication P OK indicates that memory over
111. in Address Book Book See page 173 Info code 407 408 409 410 411 412 414 415 416 417 418 419 420 421 422 427 430 434 436 490 456 492 493 494 Problem No confirmation from the receiving station for the previous page sent Remote side confirmation of previous page is illegible Communication aborted by the transmitting side Polling password does not match No data from the transmitting side Polling password does not match Polling transmission error Received data has too many errors Machine goes to receiving mode but receives no command from the transmitting side Interface is incompatible Communication error occurred while receiving Received data has too many errors Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions 1 Not enough space in memory to receive the confidential document 2 Confidential Mailbox is full 3 While printing received document Unit was requested to relay a document Communication error occurred while receiving Action Wait a few minutes and send again Wait a few minutes and send again Check with the other party Check the polling password Check with the other party Check the polling password Check the polling password Check with the other party Remote side misdial Check with the other party Check with
112. ing Polled 6 Enter the mailbox password 4 digit and then select OK D 2 9 f you make a mistake select Clear to delete entries one digit at a time Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 Select a destination 8 5x11 Memory XMT Text fist Fine TIFF jo mT 9 Refer to Entering a Destination see page 16 9 Choose an address except the address registered for Relayed Transmission Press the Start key The original s are stored into memory with a file number And then starts dialing the telephone number soJnjeo xe JUSIUBAUOD Jojdeu f 61 seines Xey JueIuenuoyd Jajydeyo 62 Confidential Polling I Press the Fax key 2 Select More Menus Memory XMT Text ist Fine TIFF ao TET Destinations 000 wo oc rn ix on on oo on o Gm JE o JE e M 9 n d SSS 3 Select Mail Box 8 5x11 Memory XMT Text Fine TIFF E IN Nunber Pad Destinations 000 E tmu Select Mode Edit File Mode Print Out P Mum reum C rem 3 Advanced Comm Lan Relay XMT 4 Select Polling Transmit Polling Polled Print File Delete File 5 Enter the mailbox password 4 digit and then select OK Cancel D e 9 f you make a mistake select Clear to delete entries one digit at a time amp Select a destination 8 5
113. ion Notice Get Email 2 Sided Original Job Build and SADF Verification Stamp 9 Setting Original Quality See page 26 Setting the Original Size See page 30 9 Transmitting 2 Sided Originals See page 32 9 Job Build and SADF See page 38 9 Verification Stamp See page 34 9 Transmitting a Document Stored in Memory See page 36 9 Direct Transmission See page 40 9 Verifying Communication Status See page 42 3 Enter the fax number using the keypad or select a destination or Memory XMT Text Es Fine TIFF eT nas coe ron rk um opa ror um xrz Favorites Progran 9 Refer to Entering a Destination see page 16 Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number 9 For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 When copying from the Platen Glass place the next original and follow the instructions displayed on the touch panel display 9 A communication journal is printed if the transmission fails Ex Remote station is busy 9 Press Reset key to return the machine to the initial screen of the current active mode If the line is busy the number is automatically redialed The call waiting message appears on the display while in auto dialing xe4joiseg z 13 deyo f 15 UOISSIUISUBJ Entering a Destination Stati
114. ion of the communication Printing Individual XMT Journal To print the individual XMT journal follow the steps below Press the Fax key 2 Select More Menus Memory XMT Text fis Fine TIFF Toy Nunber Pad B wm JJ Memory XMT Text isi Fine TIFF Destinations 000 E tmu a Search _ Select Mode Edit File Mode one nsn Advanced Comm Lan Relay XMT SISIT SUOdey Buipesy g sejdeuy 4 Select IND XMT Journal Memory XMT Text ka Fine TIFF Advanced Comm The individual XMT journal will be printed 9 Press Reset key to return the machine to the initial screen of the current active mode 202 Reading Individual XMT Journal Items in the individual XMT journal are listed below toe IND XMT Journal eeeeeeecceec Date MMM dd yyyy Time 15 00 eeeeecx 1 Date Time Journal No 035 Comm Result OK 001 001 09 00 01 Page s Duration File No 053 Mode Destination 0123456789 Received ID 0001 Resolution Std X Dp XXXX k kkkkkkkkkkkkkkkkkkkkkk HEAD OFFICE 201 555 1212 kkkkkkkkkkkkkkk Date Time The date and time when the individual XMT journal is printed O K Busy Communication result Stop P OK T1 R OK B OK M O K 3 digit Info Code Number of pages transmitted or received MMM dd yyyy 00 02 Memory Transmission 9 Jejde u PANASONIC
115. ion registered in the address book It is convenient when you want to receive fax calls at a location away from your office such as your home at night or during holidays Sender A Receiver t ES t EL U0ONA9I9Y xe4 pJoejdeuj f The standard setting of 54 Fax Forward is set to Invalid in Function Parameters Fax Email Settings Fax Parameters For instructions on how to enable the fax forwarding feature refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM e When the Fax Forward feature is set the station programmed in the address book is restricted from editing To change a programmed destination follow the steps below 1 Set 54 Fax Forward to Invalid in Function Parameters Fax Email Settings Fax Parameters 2 Change the station entered in an address book or pre programmed in the program dialing 3 Reset 54 Fax Forward to Valid in Function Parameters Fax Email Settings Fax Parameters e When Fax Forwarding fails for example calling a busy station the received document will be printed and is deleted from the memory Fax Forwarding will be disabled if the machine has 5 or less of memory remaining 8 7 uondeoeM xe4 pJejdeu 88 Password Reception Password reception will prevent receiving fax from unauthorized stations
116. ion reservation file you want to print MEM DEF XMT No 021 Page 001 DEFERRED COMM 10 30 Panasonic MEM DEF XMT No 003 Page 002 DEFERRED COMM 12 00 Panasonic 6 Select a communication reservation file to be printed and then select OK MEM DEF XMT No 021 Page 001 DEFERRED COMM 10 30 Panasonic MEM DEF XMT No 003 Page 00 DEFERRED COMM 12 00 Panasonic To cancel the print select Cancel Selected communication reservation file is printed To return to standby press Reset key So IJ uoneAJeses LONEIIUNWWON BUulpueH 9 Ja deuD i 165 So I UOIEAISSIY LONEIIUNWWON BulpueH 9 Ja deud 166 Adding Documents to a Communication Reservation File Documents can be added to a communication reservation file stored in memory Your machine cannot add the document into the file while it is being sent waiting to redial or trying to send the incomplete file C N Place the additional Document 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus 8 5x11 Memory XMT Text is Fine TIFF uo D Adresse Boo bas c Ment ore Menus M a 01 LJ PC Fo UL 0 SCO SES SS Program 4 Select Edit File Mode Se Cw il Address Boo Text N isi Fine TIFF TER Ceca Jo eM E Emir See serie T ta He eo T CUm ae Cie irn YT IND
117. itial screen of the current active mode soJnjeo xey JUIIUSAUOI Jojdeu f 33 soinjea Xe4jualuaauog eJejdeu Deferred Polling If Polling is requested with a deferred time it will start Polling at the pre programmed time re programmec Communication Time sender Receiver Up to 50 built in timers can be set for deferred communication 9 For instructions on how to use polling without a pre programmed time refer to Polling see page 56 Press the Fax key A Enter a communication time and then select OK 2 Select More Menus 8 5x11 Memory XMT Text fis Fine TIFF F TN Nunber Pad Destinations 000 se epa De pa e To eT iz JO J 1 t o 3 t tc er h 24 h f 3 Select Polling in Deferred Comm u E s In a 24 hour format 8 5x11 Memory XMT Address Book M Basic Menu More Menus e f you make a mistake select Clear to CA Bp delete entries one digit at a time fis Fine TIFF F TN Nunber Pad Destinations 000 Select Mode Edit File Mode Print Out Advanced Comm Lan Relay XMT 5 6 If a password is required enter the password and then select OK D 2 9 f you have set the polling password in 26 Polling Password in Function Parameters Fax Email Settings Fax Parameters the password will appear on the display You can still
118. l Quality see page 26 Select Address Book and then select a destination 8 5x11 Memory XMT Text N fist Fine TIFF address boo bas menu Ore Menus FEN unver Pa wo oc n D n Te To Dc re Program Group 9 Refer to Entering a Destination see page 16 Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number xe4joiseg z 13 deyo f 33 UOISSIUJSUEJ UOISSIWSUEJ 1 xe4 seg Ziajdeyo 34 Verification Stamp This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original s with a small x mark Ex Scanning Direction Verification Stamp NOTE The standard setting of the verification is Off The stamp setting can be changed with 04 Stamp HOME in Function Parameters Fax Email Settings Fax Parameters For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM The machine can be configured not to stamp the documents stored in the memory by changing the setting 28 Stamp at Memory XMT in Function Parameters Fax Email Settings Fax Parameters For instructions on how to configure the verification stamp refer to Fax Email Settings in the Operating Instructions For Function Parameters on the pro
119. l but forwarding fax documents via a telephone line or broadcasting them via a relay station Sending Email A scanned document can be transmitted to an Internet Fax or to a remote computer as an Email file attachment Attached files must be in either of the following formats Internet Fax TIFF format TIFF F Computer Choose either TIFF TIFF F format or PDF format LAN TIFF TIFF F or PDF format TIFF TIFF F format Q Cu Internet FAX 9 For more details on sending Email refer to Sending an Email Procedure see page 106 Receiving Email When this machine receives Email from an Internet Fax or from a computer it starts printing the Email automatically If the Email has an attached file in a format that is not supported by the machine an error message is printed to alert you that the machine cannot print the Email LAN 3 gt yn gt 1 9 For instructions on how to receive Email refer to Receiving an Email see page 128 Inbound Routing A document received from a G3 fax station via a telephone line can be forwarded to a remote computer on the network or to an Internet Fax The forwarding destination can be specified by sub addressing or the numeric ID of a fax station LAN Internet Fax Internet Fax E mail telephone line Forward to G3 Fax 9 For more details about routing refer to
120. lect More Menus Memory XMT Text isi Fine TIFF ue me avorites a Q a o oj m a L 3 Select Select Mode 8 5x11 Memory XMT Text isi Fine TIFF a Print Advanced Comm Lan Relay XMT Destinations 000 Off Print Out A Select Receive to Memory Memory XMT Text fis Fine TIFF cmm iD Number Pad Edit File Mode Ledger Email XMT Delivery Notice Destinations 000 Advanced Comm Print Out Select to enable memory reception Select to disable memory reception Select to print a document received in memory 6 ifa password is pre programmed enter the password 4 digit and then select OK D 2 ad This screen appears when the password is set in 37 Receive to Memory in Function J Parameters Fax Email Settings gt Fax D Parameters f you make a mistake select Clear to gt delete entries one digit at a time r2 7S 94 What is Internet Fax What is Internet Fax It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email Internet Fax communicates via an Intranet or the Internet without using the telephone line This machine can be connected to 10Base T 100Base TX Ethernet LAN local area network Internet FAX LAN Internet FAX B Sending Email Scanned documen
121. llows you to send the documents to multiple destinations without having to scan the same documents over again It also allows you to retrieve your original s immediately without having to wait for the fax transmission to complete In addition to the memory transmission the machine supports the direct transmission feature In direct transmission a document is transmitted without storing it into the memory Memory Transmission Quick Memory Transmission Stores all the Starts transmitting original s into when the first page Oriainal memory first and _ is stored in the riginal s Original s memory z then starts its A transmission E Y destination machine s 3 destination machine s f the memory overflows while original s are being scanned for transmission to a single destination the machine will operate in the following manner LI If the quick memory transmission feature is set to Valid in Function Parameters The document is transmitted up to the portion that was stored into the memory LI If the quick memory transmission feature is set to Invalid in Function Parameters The document is transmitted up to the portion that was stored in the memory and then switches to direct transmission and transmits the remaining original s in the ADF during the same phone call f the memory overflows while original s are being scanned for transmission to multiple de
122. lowing icons are used in this manual lum EEE I Indicates important information that must be read in detail ATTENTION Indicates reference Information Notation The following notations are used in this manual NEL EM NENNEN DEE For Keys and Buttons Hard buttons on the Control Panel are depicted as key soft buttons on the Touch Panel are depicted as xxx Ex Press the Start key and select More Menus Table of Contents Chapter 1 Getting To Know Your Machine Firmi m Chapter 2 Basic Fax Transmission Fax Transmission Procedure u2000200020000n0nnno ann nenn ann sene sene nne nnne sane anne nnnnnnnnnnennnnnnn nenn EONO a DES UN AMOI euere een een ern Manda DIAUNG eee VEN tne Adaro SS BOOK een EEE EEEE EEE searching TOF a Destination ee en Search FSC GAINING nern E T EE E E E boonies Redial Transmission with Destination Monitoring s024022002200en0 nen esse nnenene ne Monitor Talking to the Remote Party Before Transmission ccccccccsececeeeeeeceeeseeeceeseeeeaeeesaess Setting Original Quality 22202220024000000000000 Bann nannnnnnnn anne nennen nnne nennen Quality Adj Setting the Original Size u022002200200002n0 nano nano nano nenn nenn nnnennne nenn nennen Original Size Transmitting 2 Sided Originals 02220022002200
123. lso happens to be the 200th transaction the machine will not auto answer until the Transaction Journal completes printing An error code appears on the display See the error code table and identify the problem Switch off the machine for seconds and then turn it on again Refer to Operating Instructions For Basic Operations Operating Instructions For Basic Operations Operating Instructions For Basic Operations Operating Instructions For Function Parameters Checking the Telephone Line See page 215 Operating Instructions For Function Parameters Information Codes See page 208 sule qoJd BUIAJOS 6 Je1deu f 207 sue qoig Buinjog 6Jejdeu 208 Information Codes In the event of communication failures Information Codes appear in the transmission result or in the transaction journal When an Information Code is displayed take necessary action as recommended in the table below For definitions of the Information Code not found here refer to the User U Jam J Machine E Error Codes in the Operating Instructions For Basic Operations of provided booklet Info code 030 031 061 400 401 402 403 404 405 406 Problem Document is misfeeding Document is too long or jammed Document length exceeds 78 8 inches 2 meters in Std and Fine mode only The length limitation for Super Fine and 600dpi mode is subject to the available Memor
124. machine to the initial screen of the current active mode XeJjjeujog u gGJojdeu 5 f 107 U Se 108 Entering an Email Address Email Addresses can be entered by any of the following methods Using the Onscreen Keyboard Enter the Email Address directly See page 109 Using the Address Book Use the pre programmed Address Book Use a Key Name See page 110 Search through Favorites See page 110 Use Group Dialing See page 111 Searching for Destinations Search the Address Book or the Global Directory Service LDAP Search through the Address Book Local Search See page 112 Search by the first letter of a Station Name Search through the LDAP server LDAP Search See page 113 Using the Onscreen Keyboard To enter an Email Address directly from the onscreen keyboard follow the steps below 1 Follow the step 1 and 2 on page 106 2 Select Email y ont HOI enu aA NIS Wa Ds ER Ce NUIT Sa Tm wo oe os o un va sr on nz Frere E m Je m JE me ln CS es sstinations 000 brogan Gro 3 On the Email screen select Keyboard es ee ee num arn 17m AB CDE FGH IJK LMN OPQ RST UVW XYZ 4 Enter an Email Address and then select OK C JCEOJCUE CE Js Com CE Camas CS Checo w e CE Gv Cu Ci J Le p 8 La JL LE Ls Le LU DOLI IA II s Book M Add to Local J ox Jf Camel 6 Each Em
125. mory XMT CA B fa Fine TIFF EN Mus Jer JC un ox n 1x on we i n oz rn Lit Em e m Jamie Ca ir 3 Enter the first letter you want to search for The search result appears ae ee ee IE 9 Kramm Wwe wA A eee 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM 4 Choose a destination and then select OK Select LU or W to scroll the search results Multiple destinations cannot be selected at a time Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number B Search through the LDAP Server LDAP Search EET LDAP search is a feature that searches through the address book of an LDAP server on the network for fax numbers or Email Addresses O Select Global on the displayed screen to use the LDAP search feature 1 Contact your network administrator to check whether the LDAP search feature is available in your C particular environment O NOTE D The LDAP server must be configured before its use For more details refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM NO Follow the step 1 and 2 on page 14 4 Enter a search letter and then select UJ Search Q 2 euis The search result appears o 8 5x1
126. n hen root dede vetri Ed Reg 80 PUTOIM ANC REGEDLON anreisen 80 Manual R CEDtION cccccceccecceeeceeceeceeceeteeseeeaeeseesuecaeeeeeesecsecaeeseeseeseeseeseeseeeaeeseetaess 81 Print Reduction and Duplex RECOrdING ccccecccecceeeceeeceeeeeeeseeeseeseeeseeeaeeeeeeteeeseeeeeeeess 82 militi see ee nee ee 82 DUPIN FRE COR GING en enter 83 Substitute Memory Reception esses ener nennen nenne sanas 84 Convenient Reception Features 222022202200200000nnn nenn nennen nun nenn nenn nnne sessi 86 isse anie RERO ee 86 FX FON ON ee a ee 87 7 35 S WORT SRESE 0 0 0 ne ee 88 Receive to MEMONY nun Receive to Memory 90 What is Memory Reception 0022002400200000nennnnnnnnnnnenenennnn nenn nnnnennne nee nnn nna nennen 90 Programming Memory Reception 022002400200000 Ran nenn nen ennennnennnnne nennen ernennen 91 Printing a Document Received in Memory 22u2240220020002n0 nenn nen nnnnenennnennnennenenenen nennen 92 Chapter 5 Internet Fax What is Internet Fax ccc ccccccccccccccccecccceccccecececceaeaceaeaceceaesceauseeneaesueaeateneavseeaeseentarsnetanens 94 What is Internet Fax 2 0 0 0 ccccc cc ccccccccccccccccecceceuceceaceceaucceaeaceeeaeuceauaeeneatsneaesuenesuetstsnearens 94 Using the Internet Fax Feature u2240200000000000nnonnnnnnnnnnn ann nun anne anne anne nun nenn nnne nenn 95 What I
127. n it runs out of paper toner or paper has jammed the received document is saved in memory automatically This feature is called substitute memory reception When a received document is saved in memory as substitute memory reception the message Message in Memory appears on the touch panel display The saved documents will print automatically when you replenish the paper toner or clear the jammed paper If a document has been saved in memory due to substitute memory reception Fax AUG 01 2006 19 16 13 Ken Fax Memory XMT Addre Text Fine TIFF EE Oo Redial J ee Destinations 000 E Ei ou roi ion ons me HAB The available memory size is limited Replenish the paper toner or clear the jammed paper before the memory becomes full The standard setting of 22 Substitute RCV is set to Valid in Function Parameters Fax Email Settings Fax Parameters For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Memo uondeoeM xe4 pJejdeu 86 Convenient Reception Features This machine supports certain convenient to use reception features Program these features as required Selective Reception Your machine has a special feature Selective Reception which can prevent receiving of unnecessary documents i e junk fax direct mail etc Before receiving the d
128. nable the Password reception feature refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Memo Receive to Memory What is Memory Reception Memory reception allows all incoming documents to be stored in memory instead of printing them onto the output tray f the memory reception feature has been set to On in Function Parameters the message Receive to Memory appears on the touch panel display Documents received in memory are printed when the pre programmed password is entered The received documents are deleted from memory when their printing completes This section explains how to program memory reception and print documents received into the memory Receiver uondeoeM xe4 pJejdeu The standard setting of Receive to Memory is set to Off in More Menus You can set the password in Function Parameters Fax Email Settings Fax Parameters e When memory becomes full the memory reception is aborted and the communication is canceled Pages already received in memory can be printed Once memory is full incoming documents can no longer be received into memory e f the memory reception feature has been set to On the memory reception password cannot be changed in Function Parameters To change the password follow the steps below 1 Set the memory reception feature in More Men
129. nation again 96 For transmission to additional destinations continue pressing the relevant keys Select Destinations 7HEF to confirm your designated destinations A ress the Start key The original s are stored into memory with a file number Then starts dialing the telephone number B Use Group Dialing For transmission to multiple destinations using group dialing follow the steps below ATTENTION The group dialing button must be pre programmed Refer to Setting for Group Dialing see page 179 Follow the step 1 and 2 on page 14 2 Select Program Group 8 5x11 Memory XMT BCA NS Be Ty Nunber Pad e JL CJ C 01 3 Select the button for the desired destination group ddrese Book Basic Menu IM More Menus aE Text EEirFine TIFF RR TET To cancel a choice select the same destination again 4 Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number xe4joiseg z 13 deyo f 19 UOISSIUISUBJ 1 xe4 seg Ziajdeyo UOISSIUISUBJ 20 Searching for a Destination B Search through the Address Book Local Search Select Search to look through the address book for the desired destination by the entry name 9 Select Global to search fax numbers or Email addresses in the LDAP Server see page 21 I Follow the step 1 and 2 on page 14 2 Select Search 8 za Me
130. nction key 2 Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings Counter View 3 Select 00 Address Book sAay Ue4D0Jgd suoneunseq weiDold 7 saydeuy f gt 00 Address Book 0l Program Keys fe T 04 Key Operator Mode Select 01 Add Telephone Number 00 Print Address Book List 01 Add Telephone Number on 02 Add Email Address 03 Modify Station ES 04 Delete Station 5 Enter a fax number and then select OK Sub Address 6 Select Clear to delete the fax number one digit at a time 9 For instructions on how to enter fax numbers refer to Manual Dialing see page 16 Enter a station name and then select ORK C e Boek sace Well Jt Do GU Ci e 6 8 WAAL zbli lbjla mE JL 96 Enter a station name up to 15 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM Continue on the next page 69 SAoy WEABOIA suoneunseq Wesboligd 7 Jaydeuy f 170 Enter Key Name and then select Co OK le Hninglelninieaing ias Es LOCI zb Le Ly HIT LJ D 2 9 Key Names are used to select destinations on the touch panel display Up to 15 characters 9 For instructions on using the onscreen key
131. nd Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as sending a request for notification to the Internet Fax by Email applications that support MDN Message Delivery Notice function B if the receiving station is an Internet Fax station A Message Delivery Notice MDN with communication capability notice is returned to the sender B If the receiving station is a computer An MDN response Email message is transmitted to the sender Internet Fax Transmission IIO J n y 2 5 Message Delivery Notice MDN MDN Request Response Capability Notice MDN Response Capability Notice n O MDN Request LF Email Transmission PC MDN Response PC Eudora Outlook Express Eudora Outlook Express etc etc sp MDN Request from the Originator MDN Response with Capability Notice from the Recipient MDN Response from the Recipient 9 This feature can be used when the receiving station supports the Message Delivery Notice MDN feature 9 To enable this feature refer to Setting Message Delivery Notice MDN see page 124 XeJjjeujg u G Jojdeu5 f 99 xe4jeujeju Gueldeug 100 Direct Internet Fax Transmission Using Direct SMTP Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol SMTP
132. ndows Windows NT Windows Server Outlook amp Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries Microsoft product screen shot s reprinted with permission from Microsoft Corporation Adobe Acrobat Reader amp Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated All other trademarks identified herein are the property of their respective owners PEERLESSPage M is a trademark of the PEERLESS Systems Corporation and PEERLESSPrint and Memory Reduction Technology are registered trademarks PEERLESS Systems Corporation and COPYRIGHT 2002 PEERLESS Systems Corporation Universal Font Scaling Technology UFST and all typefaces have been licensed from Agfa Monotype Agfa and the Agfa rhombus are registered trademarks of Agfa Gevaert N V registered in the U S Patent and Trademark Office and may be registered in other jurisdictions Monotype is a registered trademark of AMT registered in the U S Patent and Trademark Office and may be registered in other jurisdictions ColorTune is a registered trademark of Agfa Gevaert N V registered in the U S Patent and Trademark Office and may be registered in other jurisdictions Profile Tool Kit M Profile Studio M and Profile Optimizer M are trademarks of AMT and may be registered in certain jurisdictions Captaris and RightFax are trademarks of Captaris Inc Novell and NetWare are regist
133. nternet Fax Can DO oo ccc cece ccccccccccccccccceccccccececccccaccceacaceuucceueceguenectenecnsneansueansneneaeeass 96 SEG ni i D E E E TOTEM 96 RECEIVIG E All ass eier ee 97 MMO UNG ROUNO RC 97 BAMBINI RII BP Em 98 Message Delivery Notice MDN ccccccccsecesececeeeeeeeceeesee cess eeseeesseeeeeeeseeeseeeseeeeaeeeas 99 Direct Internet Fax Transmission Using Direct SMTP cccceccceeeeeeeeeeeseeeeeeeeaeeees 100 TIPS Orn decim EET TTE mmm 102 Preparing to Use Here E F Xen eine 104 Program Network Paramelters 0224000002000 000000 000 nnnnnnn eene anne anne nnn nenn nnn nnnnnnn nenn 104 Sending an Email Procedure an uu rsnseeienennnne een 106 ENISTING AN Ema dee a ee een een 108 Using the Onscreen Keyboard cccccccecce secs cece eeeeeeeaeeeseeeseeeseueseeeseueeseeeseeeseeeseeeeseeeas 109 Using Ne Address BOOK iesus nd bati abre siaexess giuste energetischen 110 Searching TON DestinallONS esserne enge Search 112 UNEC BCE And F Oee E T EE E 116 SETEC ANd DOC MN Rm 117 OS IP FTON ISI ea E E E OO OTT 118 SLS RS Blo EC E ee E S en DIU e Sc HE aes 119 CONTIFMING the WESUMATION Rm 119 Setting a File Type and a Filename eeeseeeeeessesee File Type and Name 120 Emailing a Ledger Sized Document 2 2002200222002200nnn nennen Ledger Email XMT 122 Setting Message Delivery Notice MDN
134. number 001 to 999 When the communication is stored into the memory a file number is assigned for each communication 7 Duration of Duration of communication communication 8 Type of communication XMT means Transmission RCV means Reception POL means Polling PLD means Polled FWD means Fax Forward Remote station Name Recorded name in the Address Book or remote station s identification Character ID number Dialed telephone number PIN code will not be shown Number Remote station s ID number Email address 191 sjsrsuodes Bulpeay giajdeyo 192 Communication Journal This is a report that is printed at the end of each transaction to keep a record of the communication result e A communication journal is printed when the 12 Comm Journal HOME has been set to Always or Inc Only in Function Parameters Fax Email Settings Fax Parameters If set to Always A communication journal will be printed when a transaction completes or fails If set to Inc Only A communication journal will be printed only when a transaction has failed for example due to a communication error Even with the communication journal is set to Off in More menus Select Mode you may also configure the machine to print a communication journal individually For more operational details refer to Printing Transaction Journal see page 188 e f a memory transmission has failed for example due to
135. o Local Redial Pause Flash Sub Address Set Clear Inserts a pause each time it is selected The pause is represented by a symbol Used to access some features of your PBX Select when entering a sub address number The sub address is represented by an s symbol Select when entering additional destinations Do not select Set for a single destination Select Clear to delete an erroneous entry one digit at a time LI Using Redial Pause f you are using a PBX enter the external access number first and then select Redial Pause before entering the fax number Ex Enter 9 for the outside access number select Redial Pause and then enter the fax number 9 5551234 Pause symbol LI Using 9 A I symbol appears when Tone is changed to Pulse in 06 Dialing Method The standard setting for 06 Dialing Method is Tone Ex After entering 9 select X to switch to tone dialing 775551234 Tone symbol LI Using Sub Address Select Sub Address to enter a sub address destination after the fax number Refer to Sub Address Communication see page 68 Ex After entering 4 select Sub Address and enter the Sub Address 555123451234 Sub Address symbol Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number xe4jois
136. o the failed information screen To cancel a search operation select Cancel 9 f there are more than 100 matches a dialog box prompts for confirmation whether to continue searching Select Yes to continue searching To abort the search with 100 matches select No 9 A message appears if an error occurs during the search 22 Redialing To redial the most recently dialed number follow the steps below I Follow the step 1 and 2 on page 14 Select Redial 8 5x11 Memory XMT Text u U Q a z Fine TIFF D Redial Nunber Pad Destinations 000 w oc n i om os Tov B o JL JL O R LLL GE L Confirm that this is the fax number that you want to send to and then select Cmm I Sub Address Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number 23 _ Z J91deuo Iseg XE 4 2 a UOISSILUSUEJ UOISSILUSUEJ Lxejoseg Ziajdeyo 24 Transmission with Destination Monitoring Select Monitor on the touch panel screen to obtain a dial tone This feature is called on hook dialing To monitor the status of a remote station follow the steps below C N Place Original s f the platen is used only one page can be transmitted at a time 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instruc
137. ocument the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station When a match is found your machine will start receiving the document If a match is not found your machine will cancel the reception Receiver Sender A ID No xxxx1234 Address Book Station name Fax number A Xxxx1234 B xxxx5678 The standard setting of 46 Select Receive is set to Invalid in Function Parameters Fax Email Settings Fax Parameters For instructions on how to enable the selective reception feature refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM 9 This feature requires the registration of all possible sending stations in your address book Refer to Adding a Fax Number into the Address Book see page 169 Selective reception will not work if the fax number is not set in the sender s numeric ID or the sender s numeric ID is not programmed at all You need to advice to include the fax number fax telephone number in the Numeric ID to the sender who you want to receive faxes from The remote machines to which you send faxes may also have the selective reception feature pre programmed Fax Forwarding This feature allows all incoming faxes to be forwarded to the stat
138. of 122 Dial Prefix For instructions on how to Q change the standard setting refer to Fax Email Settings in the Operating Instructions For Function x Parameters on the provided CD ROM E N Only numbers 0 to 9 will be counted for 10 digits Any other characters or symbols such as will be E ignored Un This function is not available when using Monitor Dialing or Off hook dialing with either the optional handset or an external telephone set T 212 111 1234 o 312 222 4321 O 213 333 9876 E Dials with Dial Prefix If the number to dial is a 10 digit number number appended See Note 9 1 212 111 1234 Ex 212 111 1234 Automatically appends Sends the document s If the number to dial is NOT a 10 digit number Dials without the Ex 9 222 9876 8 digits Dial Prefix number 9 1 312 333 4567 12 digits 9 222 9876 9 1 312 333 4567 Address Book Dialing Manual Number Dialing LDAP Search Dialing 50 Press the Function key to open the Function Parameters screen N Select Fax Email Settings 3 Select 04 Key Operator Mode 00 Address Book E xe4joiseg z 13 deyo f 0l Program Keys 04 Key Operator Mode 4 Enter the key operator mode Password and then select OK e C e Beek sace La lw Le Lr Ee bv bu Li Le De 8 WAA DUA D 2 9 f you make a mistake press Clear key or Back Space to delete 5 Select 01 Fax P
139. of pages that were attempted to be transmitted Duration of Communication Each time a relay station completes a transmission it Emails a Fax Relay Log to the administrator computer that is pre programmed in 37 Manager s Email Addr G3 Relay LOG ifaxflondon _ panasonic uk gt 4681111234 File Edt View Tools Message Help E Reply Reply All Forward Print Delete NER Z Previous Hest From iFaxceMondaen panazanic uk D ate Sunday To y4calabo mgcs co jf Subject G3 Relay LOG fax london panasonic uk 4581111234 FAR Relay LOG Sender ifaxighnetwork panasonic corn Hecerer 4581111234 3961111234 No Explanation 1 Email address of the sender s Internet Fax or PC 2 Fax telephone number of the end receiving station XeJjjeujg u G Joejdeu f 157 xe4jeuJeju Gueldeug 158 Useful Terms to Remember DHCP Dynamic Host Configuration Protocol DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs With DHCP an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators When an Internet Fax logs on to the network the DHCP server selects an IP address from a master list and assigns it to the system If you wish to enable the Direct Internet Fax Transmission on your Internet Fax a static reserved by a Network Administrator IP ad
140. om the address book refer to Deleting a Destination from Address Book see page 174 I Press the Function key 2 Select Fax Email Settings General Settings Copier Settings Fax Enail Settings Scanner Settings Printer Settings Counter View 3 Select 00 Address Book gt 00 Address Book 01 Program Keys e ou 04 Key Operator Mode 4 Select 02 Add Email Address SAoy WejboJd suoneunseq Wesbolgd 7 Jaydeuy f 00 Print Address Book List 01 Add Telephone Number o T 02 Add Email Address 03 Modify Station 04 Delete Station 5 Enter an Email Address and select OK Le CED Commi Ca Ce Gc La bw Le Le e v u LE Co p 8 Aisid CE Cs CR GJ CU zb Le Lv Eb En L D e 9 For instructions on how to enter Email Addresses refer to Entering an Email Address see page 108 96 Enter an Email Address up to 60 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM Enter a station name and then select ORK base el itty Gu Li Lo Le 8 La J s d C Cs CR Li LK LI iZJbJ Le Ly En ET E JJ D 96 Enter a station name up to 15 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on
141. ons 000 Select Mode N Edit File Mode A Sub Address Transmit List Print Advanced Comm Lan Relay XMT Print Out Deferred Comm 7 When the verification has completed 4 Select File List Select OK Memory XMT MEM DEF XMT No 020 Page 001 DEFERRED COMM 10 50 Panasonic MEM DEF XMT No 021 Page 001 DEFERRED COMM 10 30 Panasonic 4 MEMORY XMT No 038 Page 005 IN PRG Panasonic Text isi Fine TIFF Print Out Add Document Retry Incomp File List Print Advanced Comm 8 Toretum to standby press the Reset Key Reading the Reservation Report Items covered in the reservation report are as follows amp kt File List Jeeeecceceeceooceeeeoo Date MMM dd yyyy Time 09 11 eeeee e 1 2 3 4 5 6 N File Comm Type Created Time Start Time Pages Destination s Vv No d 020 Mem Def XMT MMM dd 19 54 10 50 001 pana03 e 021 Mem Def XMT MMM dd 19 56 10 30 001 pana0l pana03 Memory XMT MMM dd 09 02 005 pana Lanrelay E PANASONIC ad DP XXXX Jeeeeeeeeeeeeeeeeekkk HEAD OFFICE FERS 90 55 DR we a 1 File Number If the file is now being executed an is indicated on the left of the 5 file number 5 2 Communication Type Communication type for example polled transmission polling reception and memory transmission 5 3 Created date time Date time that these files were stored 4 Start time If the
142. ons can be entered by using the following methods or a combination of these Enter the telephone number directly See page 16 Using the Address Book Use the pre programmed Address Book Use a Key Name See page 18 Search through Favorites See page 18 EMEN Use Group Dialing See page 19 UOISSIWSUEJ Lxejoseg Ziajdeyo 16 Searching for a Destination search the Address Book or the Global directory service LDAP Search through the Address Book Local Search See page 20 Search through the LDAP Server LDAP Search See page 21 Use the last dialed remote station See page 23 Manual Dialing To enter a destination telephone number follow the steps below I Follow the step 1 and 2 on page 14 2 Enterthe fax number using the keypad The Number Pad screen opens automatically Telephone number field is limited to 36 digit in length 9 For transmission to additional destinations enter their fax numbers and then select Set after each destination When you finish entering the last destination s fax number select OK Do not select Set at this time Select Destinations to confirm your designated destinations 9 f you make a mistake select Clear to delete entries one digit at a time Fax number entry is also possible from the Number Pad in the Address Book screen instead of the control panel keypad LJ Number Pad Screen 1234567 Add t
143. ontains the PDMS Application Software and manuals with detailed information for the Print function and PDMS Application software Operating Instructions CD Copy Function Describes how to make a Color Copy with creative features Facsimile and Internet Fax Function These functions are available when optional G3 Fax Board Internet Fax Module is installed Describes how to send receive a Facsimile Internet Fax or describes the course of action to take when a trouble message appears etc Scan and Email Function Standard on DP C354 C264 for DP C323 C263 C213 when the optional Network Scanner Email Module Hard Disk Drive Main Memory and Image Memory are installed J o CD M Function Parameters Describes how to change the default settings of each function using the Control Panel of the machine User Authentication Describes how to enable and use the user authentication function Describes how to scan and send an Email Document Management System CD Lh Print Function Describes how to print with color change default printer settings or describes the course of action to take when a problem message appears etc Application Software Describes how to use the application software Ex Web Device Monitor Panafax Desktop Document Manager Viewer Client Device Monitor Network Config Add Editor Network Setup Tool Embedded Web Launcher Conventions Icons The fol
144. or Origi The originating fax machine s TSI will appear in the From field of the routed email Relay Station Rly Stn The routing station s email address will appear in the From field of the routed email Select whether to print all documents received on this machine Always or print them only if inbound routing fails Inc Only Function Parameters Set 152 Sub Addr Routing to Valid Set 153 TSI Routing to Valid Program 154 Route Header FMT Program 155 Print Routed Doc Programming the Address Book for Inbound Routing To use the inbound routing feature program the transferring destination in the address book 9 For instructions on how to register the address book refer to Address Book see page 168 I Press the Function key 2 Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings Counter View 3 Select 00 Address Book 00 Address Book 01 Program Keys amp e ow T z3 04 Key Operator Mode 4 Select 02 Add Email Address 00 Print Address Book List 01 Add Telephone Number 02 Add Email Address amp e ou 03 Modify Station 04 Delete Station 5 Enter an Email address and then select OK csr wle itty lJ Lilo Ly Le aJ s d CE La Eh Li CL iz Jb Le DJ bn im JJ 9 For instructions on how
145. page e Add Relay Station and End Receiving Station to Address Book by referring Sample Entries in Address Book see page 144 and 145 and Adding End Receiving Stations for Relayed Transmission see page 148 and 149 To set up relayed transmission network properly consult authorized Panasonic dealer Example of a Relayed Transmission Network An example of a relayed transmission network using relay stations at two locations is shown below e This network has an initial sending station New York connected to relay stations London and Singapore e Documents are transmitted from the relay stations London Singapore to end receiving stations Stockholm Rome Tokyo Hong Kong Sydney and others via the telephone lines his network uses relay stations at two locations A single relayed transmission request made from the initial sending station New York allows a document to be transmitted to the end receiving stations Stockholm Rome Tokyo Hong Kong oydney and others via the relay stations London Singapore New York Email Address ifax newyork panasonic com London Email Address ifax london panasonic co uk Host Name london Relay XMT Password uk rly Host Name newyork Relay XMT Password usa rly Tel No 46 8 111 1234 fo erlin New York J AN Tel No 46 611 111 1234 NAT Sau ser Tokyo Ten uN dk Tel No 81 33 111 1234 CS ong Kong S ero s u No 852 231234 e c IN oma
146. plex Recording eeeeeeeeeereeeeeeee 83 E Edles 10 96 97 106 122 126 128 132 EmallAddress uu uu 0e 0 annu onini 108 171 Email Manual Reception eeeeeeeeeeses 185 F FAVORITES ee rece LE IM SEE UE 18 110 Fax Forwarding MER 87 Fax Parameter List eeseeeennne 200 Fax Transmission cccceccecceccecececececececececeaeaeaeavanarars 14 2 ijo 120 mi Is 0 E ee ee ee ee 120 gie EORR 116 118 Function Parameter ccccecececcececeeeeececeeaeeeceeeeneees 146 G Group Dialing eeeeeeeseeeeess 19 111 179 Inbound Routing 2 u02220022nsenennnenennene nennen 97 134 Incomplete Document 0024400222002nne ernennen 167 Individual XMT Journal eeennnnmmmR R 202 internet FIR ea 94 96 102 104 150 J Job Build and SADF seem RH 38 K Key Name onses E 18 110 L LDAP Se SIG sans 21 113 Ledger Sized Document eesseseeseeeeeenree 122 LCA Sed aues ceti ten cnanaviape leprta s rure DLE E 20 112 M Mailbox MCCC 60 Manual Dialing ccccccccssececeeeseeeeseeeeseeeeseeeeeeeees 16 71 Manual Reception ccccccccseceeeeeeecceeseeeteeetseeseneeeees 81 Memory Reception ccccecccseeeeeeeeeeeeeaeeeeaeeeeeeeees 84 90 Memory Transmission cccccccceeeeeeeeeeaeeeeseeeeeeeees 36 48
147. r recovers If a power failure occurs while sending a document from memory the fax or document will be resent immediately upon recovery 214 Checking the Telephone Line If you do not hear a dial tone when the Monitor is selected after pressing Fax key or the incoming call does not ring on your machine No automatic receive please check the telephone line by following the procedures below l Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for a dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring report it to your local telephone company sule qoJd Bumnjos 6 Je1deu f 215 x puaddy OL Jeideu 216 Replacing the Verification Stamp To replace the verification stamp follow the steps below DZHT000027 for USA and Canada DZHT000004 for other countries Open the ADF Cover 4 2 Open the Inner Cover while holding the green labeled tab 5 Open the Exit Guide while holding the green labeled tab Remove by pulling the Stamp Assembly upward Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink onto the
148. r A uibus Fax in the Operating Instructions For Basic the other party to get ready for Operations of provided booklet receiving fax 2 Pressthe Fax key 6 Whena beep is heard press the Start key and then place the handset back 3 Lift the handset of the external on the cradle telephone Transmission starts For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 Z Jejdeuo2 28 xe SIseg uoISSIUISUEJ Setting Original Quality TEM C B Original Type Original type can be specified to suit your needs you can select from text only original photo only E N original or original in which text and photos are mixed O Select Text Photo when text and photos are mixed on a single page or are mixed on multiple pages D to be sent 5 Text Phot Text Phot ex oto ext Photo NO Report CO o O TI Q x m Density Adjust the density according to your requirements P3 Q ie B B Lighter Darker Y N B Resolution Q Adjust the resolution according to your requirements Ordinary original Original containing small Original containing detailed characters or graphics drawings or text Report 209 lo Ml Std Fine S Fine or 600dpi NOTE The standard setting can be changed by the setting 03 Original HOME 01 Density HOME 02 Resolution HOME in Function Parameters Fax Email Settings Fax Parameters For instructions on how to ch
149. racters or graphics Fine Fine b dpi The finer a original to be scanned the more information needs to be transmitted thus requiring a longer communication time 9 f S Fine or 600dpi is selected and the receiving station does not support these resolutions originals will be transmitted with resolution of the receiver s capability Select for fine originals containing detailed drawings or text Select Address Book and then select a destination 8 5x11 Memory XMT is 4 a Text Basic Ment lore Menus WE Ds mmm 1D Nunber Pad 9 Refer to Entering a Destination see page 16 Press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number Memo 22 Lxejoseg Ziajdeyo UOISSILUSUEJ 30 Setting the Original Size The Original Size is usually detected automatically when an original is placed on the platen If the size is not detected automatically or you would like to change the detected size you can set the original size manually by following the procedure below Original size is not detected automatically Original size is not detected correctly Memory XMT ra BE Es Fine TIFF dan ID Destinations 000 Icon of the original is not displayed Detected Size This feature is not available when the original is loaded on the ADF Place original s on the platen 4 Select O
150. riginal Size 8 u ysis XMT Text EB Fine TIFF Destinations 000 Send Mode Mm Coma File Type and Nane Job Build and SADF Face Down Align with the top Verification Stamp left corner Close ADF 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Pressthe Fax key 3 Select Basic Menu 8 Zu puma XMT CA B EB Fine TIFF mmm ddress Boo Basic Menu wore Menus DODODDODCOOETIS et i aap oj Lae Destinations 000 ACA M 6ro 5 Choose the original size and then select OK LEDGER LEGAL LETTER 8 ox 11 LETTER R 8 5x11 INVOICE 5 5x8 5 G INVOICE R 5 5x8 5c Set Quality Adj as required 9 Refer to Setting Original Quality see page 26 Select Address Book and then select a destination 8 5x11 Memory XMT a Text EEFine TIFF ddress Boo pasic Ment ore menus wo oc rn 1x ump wa er ow xz recie Destinations 000 Program Group 9 Refer to Entering a Destination see page 16 Press the Start key The original s are stored into memory with a file number The confirmation screen appears each time an original is scanned When the last original is scanned select No to start transmission Se xe4joiseg z 13 deyo 3l UOISSIUJSUEJ UOISSIWSUEJ L
151. roduced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have used for this facility in your organisation Yours sincerely thd P J CROSS Group Leader facsimile Research Your machine is preset to print the communication journal only when transmission has failed Refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM The document image for the direct transmissions is not printed in the communication journal 6 C N Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus Memory XMT CA B fist Fine TIFF iD Do OI onus Progran Group 01 Memory XMT Text fist Fine TIFF steko Eat Fe wo Advanced Comm Lan Relay XMT Destinations 000 Print Out Deferred Comm 5 Select Comm Journal Ba N ond En Memory XMT CA Text fist Fine TIFF Destinations 000 Advanced Comm Print Out 6 7 8 9 Select On Off or Inc Only and then select OK Select to print a Communication Journal after each transmission Select not to print a Communication Off Journal Select
152. rogram Relay XMT Password to enable this machine to Work as a relay station As the relay password is transmitted in the header of Email it should be differentiated from the Email Address as used by Email or Internet Fax A relay password pre programmed in this way would be easy to identify when Internet Fax is received Register up to 10 Domain Names up to 30 characters that your machine will accept Relayed Transmission Requests to relay a message to another G3 fax machine via PSTN Ex Registered Domain Names 01 panasonic co jp 02 abc iFax com 03 panasonic com To increase network security by protecting from third party access to the relay station Enter a relay permitted domain name and an administrator Email Address for every relay station f the whole domain name is left blank Internet Fax will receive relayed transmission requests from all the domain names ltem Required function Parameters Explanation User Parameters Register the Department Manager s Email Address for supervising 37 Manager s Email Addr and cost control purposes Once registered the machine will send an Email notification to the Email Address for each Relayed XMT Request received from a remote station The following information is sent From The Email Address of the originating station To The telephone number of the destination G3 fax machine NOTE k For more Function Parameters details refer to Fax
153. s B Search through the Address Book Local Search The Email Address of a remote station programmed in the address book can be searched by its entry name I 2 Follow the step 1 and 2 on page 106 Select Search Memory XMT ira IE mE Fine TIFF mn 1D Nunber Pad w oc ro 1x on Tn on IU M 2 London Relay Relay M 2 Singapore Relay Relay Sean aT a G u oj UL a Enter the character string you want to search for La Lo nociones Jalebi Lo Dp 8 La JL LE Ls LR LU KL I 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM The Email Addresses that match the character string are displayed 4 Select the destination to which you want to send to and then select OK Select LWW or WJ to scroll through the search results Press the Start key The original s are stored into memory with a file number Then starts email transmission B Search through the LDAP server LDAP Search LDAP search is a feature that searches through the address book on an LDAP Server on a network for Fax Numbers or Email Addresses To find out whether the LDAP search feature works in your particular environment contact your network administrator C NOTE An LDAP Server must be configured before the LDAP search facility can be used
154. servation File ccccsecceeeceseceeesseeeeeteeeeseeaeeeaess File List 160 Displaying a Communication Reservation File List 0 002200220002n0 nennen nennen 160 Reading the Reservation Report 24u22000000000000000nnnnno ann nenn anne anna nennen nnne nnns 161 Editing Communication Reservations 00202022200enn nennen Change Time Stn 162 Deleting a Communication Reservation File ssseeeeeeesss Delete File 164 Printing a Communication Reservation File 220220022200220 nennen Print File 165 Adding Documents to a Communication Reservation File Add Document 166 Resending an Incomplete Document ceccecceeeeeeeeeeeeeaeeeees Retry Incomp File 167 Chapter 7 Program Destinations Program Keys Address BOOK euere en een Dre ee ee 168 Yu hal IS NCIS BOOK 2 ee en ee 168 Items Allowed for Entry in the Address Book 222022200220022002n0onnnennne nenn nnnnnnnenenen nn 168 Adding a Fax Number into the Address Book 01 Add Telephone Number 169 Adding an Email Address to Address Book 02 Add Email Address 171 Eang Z7 ess BOOK ee ud d tM ee 03 Modify Station 173 Deleting a Destination from Address Book 04 Delete Station 174 Printing the Address Book List
155. sr r Panasonic Sent MM DD WO 9 44AM To weal macs co p Subject IMAGE from Internet FAX o Image tif Image data in TIFF F format has been attached to this email You can download the TIFF F Image viewer fram the following URL addresses http panasonic ca jp pcc en XeJj1jeujg u G Jojdeu f 9 For your reference the above example is from Windows Messaging running under Microsoft Windows 9 To run the Viewer please refer to your application s User Manual The attached file is composed of TIFF F Tagged Image File Format with Modified Hoffman coded image TIFF Viewers come in many flavors a majority of TIFF Viewers will open and view this file however a handful of Viewers may not support this format You can download the TIFF F Image Viewer into your PC from the following URL address http panasonic co jp pcc en 96 License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full responsibility for selection of the software and its operation non operation and results obtained therefrom 9 f you receive an Email Internet Fax with a PDF file formatted attachment the following text message is shown in the Email body Image data in PDF format has been attach
156. stinations a message appears asking whether to transmit the successfully stored documents in memory or to cancel the transmission Select Yes to start transmitting or No to cancel If no action is taken within 10 seconds the machine will start transmitting the stored documents The transmission of a document terminates if memory overflows when the first page is transmitted The standard setting of Memory Transmission is On and it can be changed with 05 Memory HOME in Function Parameters Fax Email Settings Fax Parameters For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM This 82 Quick Memory XMT in Function Parameters Fax Email Settings Fax Parameters can be configured to start transmitting a document when the first page is stored This transmission mode is called quick memory transmission The standard setting of Quick Memory Transmission is Valid For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM Your machine is preset to transmit all documents from memory To send documents using memory transmission follow the steps below This is an example when the direct transmission is set as default in the Function Parameters C N Place Original s 9 Refer to Placing Origin
157. t at a time 1 Memory XMT EET Text ist Fine TIFF Destinations 000 Advanced Comm Lan Relay XMT 4 Select Delete File Pol led Print File Memo Sub Address Communication The Sub Addressing function allows you further routing forwarding or relaying of document s to the desired destinations when used in combination with Internet Fax What is Sub Addressing oub Addressing is a T 30 communications protocol recommended by ITU T A center machine supporting a memory feature is required on the fax network to implement sub addressed communications For more details contact your local authorized Panasonic dealer e In a sub addressed communication the sub addressing information must be checked between the sender and the receiver beforehand sub address is limited up to 20 digits e On this machine select Sub Address Transmit from the More Menus to initiate sub addressed communication e Sub Addressing allows documents received by the Center Machine to be forwarded to computers on the network to Internet fax or to other fax stations Refer to Inbound Routing see page 134 NOTE e TU T International Telecommunication Union Telecommunication Standardization Sector eT 30 Telecommunications standard B Example of a Network Using Sub Addressing soinjea xejjueiueAuo egJejdeu SERIE Center Machine Tel Telephone 2013331234 Tel number 2013331
158. t of the external telephone If you hear a beep from the phone it means someone wants to initiate a fax call Or if the caller answers and says he she wants to initiate a fax call press the Start key and then hang up the handset Refer to Manual Reception see page 81 Automatic Reception This mode is recommended when the telephone line is used only for fax e Set 17 Receive Mode to Auto in Function Parameters Fax Email Settings Fax Parameters e When an incoming call is received the machine starts receiving it automatically Manual Reception When your machine is set to this mode it will not receive documents automatically After you answered the call you can receive a fax e Set 17 Receive Mode to Manual in Function Parameters Fax Email Settings gt Fax Parameters e When an incoming call is received lift the external telephone handset If you hear a beep press from the phone press the Start key and hang up the handset to start receiving the incoming fax when your telephone rings lift the N external telephone handset d ad 2 fadocument is loaded on the ADF wi w remove it 3 When you hear a beep press the Start key 4 Hang up the phone 9 f you hang up the phone before pressing the Start key the telephone connection will be terminated 8l uondeoeM xe4 pJejdeu 82 Print Reduction and Duplex Recording Print Reduction This machine can use Letter Legal
159. t to Valid in Function Parameters Fax Email Settings Fax Parameters 1 1 To enable routing by a numeric ID enter a numeric ID and then select OK This screen appears when 153 TSI Routing has been set to Valid in Function Parameters Fax Email Settings gt Fax Parameters 9 Press Reset key to return the machine to the initial screen of the current active mode The Email Address is added to the Address Book 139 Using the Relay Feature What is the Relay Feature From your PC or your machine you can send documents to the End Receiving Station s via an Internet Relay Station After the Relay Station completes its transmission to the End Receiving Station your PC or your machine receives aCOMM Journal from the Relay Station This COMM Journal confirms whether the Internet or Intranet Relayed Transmission was successful m Example 1 Internet Relay Network SUSI SAS Internet Fax Email Internet Fax xe4jeuJeju Gueldeug Comm Journal m iuc ee I Email a PC Local Telephone T Call Initial Sending Station s Internet Relay otation End Receiving Station s Initial Sending Station s e Send Email to a relay station Internet Fax supporting the relay feature using the Internet Fax feature to request a relayed transmission e The LAN relayed transmissions request can be made easier by having the relay st
160. the Mail Server XeJjjeujg u gJojdeu 5 f B Sending a Document to a PC via LAN When transmitting a document to an email address the following instructions are sent as text message in addition to the TIFF F formatted image file Image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL addresses http panasonic co jp pcc en f the document s being sent in the PDF format the following message is shown instead Image data in PDF format has been attached to this email B Relay Transmission To prevent unauthorized stations from getting access to your Relay Station for Internet Relayed Transmission you must set up your Network security Enter the Relay Station Name which is concealed from the final destinations and a Manager s Email Address for notification of all Internet Relayed Transmissions B Transmitted File Type Setting PDF can be selected for file type attachment from File Type and Name in the Basic Menu The PDF format can be chosen when sending scanned documents as an Email to a remote computer If a document is transmitted to an Internet Fax in PDF format the receiving Internet Fax station would not be able to print the attached file resulting in an error 103 xe4jeuJeju Gueldeug 104 Preparing to Use Internet Fax To use the Internet Fax feature your machine needs to be set up properly on your network Please contact yo
161. the provided CD ROM Continue on the next page 7 SAoy WEABOIT suoneunseq weiDold 7 Jaydeuy 172 Entera Key Name and then select OK C E ce a w e Lr C v Lu Lilo oJ Le AIM LE La Ch GJ CK CU zb Le bv Ub En I CJ EB D e 9 Key Names are used to select destinations on the touch panel display 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM 8 Select IFax and then select OK D e 9 f you wish to use it in the Email Address Book of Scan Email mode and Fax mode both select PC 9 Select whether to add the station to Favorites Select to display the station in Favorites Yes Select not to display the station in Favorites O To enable sub addressed routing enter a sub address and then select OK This screen appears when 152 Sub Addr Routing has been set to Valid in Function Parameters Fax Email Settings gt Fax Parameters 1 1 To enable routing by the sender s numeric ID enter the numeric ID and then select OK 46 8 111 1234 Sub Address Clear This screen appears when 153 TSI Routing has been set to Valid in Function Parameters Fax Email Settings gt Fax Parameters 9 Press Reset key to return the machine to the initial screen of the current acti
162. the steps below NOTE You must program a password 4 digit in advance Press the Function key to open the Select 40 79 Function Parameters screen eon NN CTS ee TUR N Select Fax Email Settings 00 Print FaxParameterList 3 Select 04 Key Operator Mode fy e MEN 00 Address Book 04 Stamp HOME Off 01 Program Keys 01 a 0 04 Key Operator Mode 9 You can also proceed to Step 8 by entering 43 from the keypad and pressing the Start Key Select 43 Password Transmit 4 Enter the key operator mode ER jm o n owece wee Password and then select OK lt lt gt 42 Conf File Save Invalid 7 a w Le Lu Li Lo n 43 Password Transmit aa Gs LC La UU LU LLL zdle En I BR EB 8 Enter the password 4 digit and then D D select OK 9 f you make a mistake press Clear key or Back Space to delete 5 Select 01 Fax Parameters 00 User Parameters 01 Fax Paraneters e ce D e ES 9 f you make a mistake select Clear to delete 9 Select On or Off and select OK D 2 9 Press Reset key to return the machine to the initial screen of the current active mode You can change the setting temporarily by using the Password XMT in the More Menus for each transmission see page 73 Ts e m 5 m Se ques 5 l os i n s vi a 3 wi W
163. thin paper etc can be fed from the ADF for Memory Transmission This function is available when Job Build and SADF is selected in the Basic Menu The standard setting of 133 Job Build and SADF Mode is set to No For instruction on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM This function is only available when 05 Memory HOME in Fax Email Settings gt Fax Parameters is set to On Function Parameters Fax Email Settings gt Fax Parameters 82 Quick Memory XMT is not available for this function 9 Up to 255 pages can be stored When the number of pages exceeds 255 the memory overfull message will be displayed Select Yes to start transmitting or No to cancel If no action is taken within 5 seconds the machine will start transmitting the stored originals Place Original s Face Up Up to 85 sheets 20 Ib Letter 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet N Press the Fax key C9 Select Basic Menu Direct XMT CA M isi Fine TIFF o N Destinations 000 us ex ron a um oro ast uw xiz Favorites E jpg om E Mike B we J 1 jJ me JC a en a Progran oup 01 4 Select Memory Direct XM
164. tif or image pdf Select to rename the file Enter a filename and then select OK C E ci a wJCe Le Ce Dv uJ Ci Co 6 Le lai L g Lh WL tz b Le b E6 En I BR EB D 2 e The filename can be up to 20 characters long 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM 9 f you make a mistake select Back Space to delete one character at a time or move the cursor to the beginning of the field and then select Clear key to delete the entire entry Select Address Book and then set an Email Address 8 5x11 Memory XMT Text ROOT 01 DOOK DAasIc MENU More Menus Fine TIFF y Nunber Pad ro M London Relay M Singapore Relay 9 Refer to Entering an Email Address see page 108 Press the Start key The original s are stored into memory with a file number Then starts email transmission 12 XeJjjeujg u gJojdeu 5 f xe41euJeu Gueldeug 122 Emailing a Ledger Sized Document Receiving stations may not receive large documents it depends on their recording capability paper size If you want to transmit a document larger than A4 Letter such as a Ledger size by using the Internet Fax feature check the paper size capability of the receiving station before transmission If the receiving station is capable of receiving a Ledger sized document you c
165. tion Incorrect LDAP settings Incorrect email address Cannot log on to the LAN TCP IP connection timed out Action Check with the other party Check with the other party Reload the document and send again Check with the other party Check with the other party Check with the other party Check the remote station Check the remote station Resend the documents Reload the document and send again Reload the document and send again Check the telephone number and send again Change the setting of 68 Dial Tone Check is set to Off in Function Parameters Fax Email Settings gt Fax Parameters Check the power cord and plug Check the LDAP Server Name LDAP Log in Name LDAP password LDAP Search Base Check the registered email address Check the IP Address of the SMTP Server with the Network Administrator Check the 10Base T 100Base TX cable connection An unexpected LAN problem occurred Contact the Network Administrator Check the Internet Fax parameter settings Verify the IP Address Default Gateway IP Address SMTP Server IP Address Refer to Operating Instructions For Function Parameters Operating Instructions For Function Parameters Operating Instructions For Setting Up Operating Instructions For Setting Up Operating Instructions For Setting Up Info code 716 717 718 719 720 721 122 125 126 128 129
166. tions For Basic Operations of provided booklet Press the Fax key Select Monitor Memory XMT Text ddress Boo Basic Ment More Menus fit Fine TIFF no inte a Destinations 000 un ox ro ix om n e o e Fort e m CC CO The monitor screen appears and you will hear a dialing tone through the monitor speaker Program Group Enter the fax number of the destination Redial Pause Sub Address Volume Address Book Raises the monitor volume Lowers the monitor volume Select once to recall the last dialed fax number Select twice to insert a pause dialing interval pog Redial Pause When you hear a beep press the Start key The original s are stored into memory with a file number Then starts dialing the telephone number 9 For instructions on how to cancel a transmission refer to Canceling a Communication see page 48 9 Press Stop key to return the machine to the initial screen of the current active mode Talking to the Remote Party Before Transmission If an external telephone is connected to your machine you can send a fax after talking to the remote party on the phone Follow the steps below 1 Place Original s A Dial the telephone number using the 9 If the platen is used only one page can be keypad transmitted at a time 5 Talk to th A 4 d then tell 9 Refer to Placing Originals Facsimile Internet AA did ia
167. to Email Addresses pre programmed in the address book This machine supports the Message Delivery Notice MDN feature Program this feature when you want to make sure whether the Email you sent has reached the receiving station successfully For more details refer to Message Delivery Notice MDN see page 99 B Telephone Calls Cannot Be Made via LAN 102 Your machine can only make a phone call using a regular telephone line if an external telephone is connected to your machine Fax communication cannot be performed using Voice Over IP network communication B Dual Port Communication Your machine has dual port capability allowing simultaneous G3 Fax Communication over a telephone line PSTN and LAN Communication B Transmission Resolution In view of PC transmission the standard setting of the resolution is set to Fine mode If required this setting can be changed to Std See page 26 B Receive Internet Email Messages Your machine can receive text Email from a PC and print ANSI characters It will print a m symbol if an unrecognized character is received Received Email font and character size are fixed and cannot be changed Text Email will be printed at about 72 lines per page It is recommended that you use A4 Letter size recording paper Documents cannot be transmitted correctly if the destination Mail Server does not support the MIME protocol Erroneous mail may not be returned depending on
168. to enter Email addresses refer to Entering an Email Address see page 108 96 Enter an Email address up to 60 characters Enter a station name and then select ORK Bob J Wlej luli lo 6 8 EIBIENEBENDIFRTSER iz Jb Le bv a EBEN Enter a station name up to 15 characters 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM XeJjjeujog u G Jojdeu5 f Continue on the next page 137 xe4jeujeu gGueydeu 138 Entera Key Name and then select Co OK C E ce a wJCe Le Ce Lole aJ s Cd LE Ce Lh Li ULL Lz Jb Le bv 06 En I BR EB D e 9 Key Names are used to select the destinations on the touch panel display 9 For instructions on using the onscreen keyboard refer to Before Starting in the Operating Instructions For Function Parameters on the provided CD ROM Select IFax and then select OK D 2 9 f you wish to use it in the Email Address Book of Scan Email mode and Fax mode both select PC Select whether to add the Email address to Favorites Select to display the station in Favorites Select not to display the station in Favorites Yes O To enable sub addressed routing enter a sub address and then select OK D 2 This screen appears when 152 Sub Addr Routing has been se
169. ts can be transmitted to an Internet Fax or to a remote computer as files attached to the e mail NOTE 9 Refer to Sending Email see page 96 Scanned documents can be transmitted only as attached files in TIFF or PDF format The PDF format can be used only for transmitting documents from the Internet Fax to computers The remote PC must support MIME to receive file attachment in TIFF or PDF format B Receiving Email When Email is received from an Internet Fax or from a computer the Email message prints automatically with the image of the attached file 9 Refer to Receiving Email see page 97 B Routing You can forward fax documents or Email to an Internet Fax or networked computers 9 Refer to Inbound Routing see page 97 B Transmitting to a Fax via a Relay Station Relay Transmission Email can be transmitted as normal fax documents via a relay station Email may also be broadcasted 9 Refer to Relay Transmission see page 98 iol PLI A NA I RA JJ Using the Internet Fax Feature To use the Internet Fax feature a network cable must be connected to the machine and the network environment must be properly configured in Function Parameters For setup instructions refer to Preparing to Use Internet Fax see page 104 95 76 What Internet Fax Can Do This section introduces the functions of the Internet Fax feature The Internet Fax features does not only offer sending and receiving Emai
170. u gJojdeu 5 f 141 xe41euJeju Gueldeug 142 Setting up a Relayed Transmission Network This section explains how to set up a relayed broadcasting network B What is the Hardware Configuration A relay network needs the following kinds of equipment Internet Fax or computer Initial Sending Station e Internet Fax supporting the relayed transmission feature Relay Station e G3 fax station connected to the telephone line End Receiving Station B What is the Communication Charge Email is transmitted from the initial sending station to the relay station via Internet saving both the time and charges on long distance calls e A telephone charge accrues on the fax transmission from the relay station to the end receiving station B How can I confirm the completion of a transmission When the relay station completes a transmission to the receiving station it transmits a Relayed Transmission Report Communication Journal to the initial sending station to report the completion of a fax transmission e The relay station also Emails a Fax Relay Log to the administrator s computer at the relay station E How to Program e Program required network parameters in your machine See page 104 To use the relayed transmission feature program the required function parameters in Function Parameters for Relay Stations see page 146 and Settings for Initial Sending Station see page 147 A sample network is shown on the next
171. ueldeug 120 Setting a File Type and a Filename Documents can be scanned into a PDF or TIFF format and renamed as well 9 Internet Fax does not support the PDF format If a document is transmitted to an Internet Fax with the PDF format the Internet Fax at the receiving station would be unable to print the images resulting in an error The file is automatically named Image tif unless you rename the attached file C N Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select Basic Menu 8 5x11 Memory XMT Text DdolC MEN iC onus fis Fine TIFF le Destinations 000 un x coi ix um n on x re CETT I gef 01 IU 01 Program Group 4 Select File Type and Name Memory XMT Addi Text fis Fine TIFF no inte a D coo DOO Destinations 000 Send Mode Quality Adj m ee File Type and Name Comm Status Original Size 2 Sided Original Job Build and SADF Verification Stamp 5 6 Select a file type TIFF PDF Select to transmit in the TIFF format Select to transmit in the PDF format monochrome Can be used only if the receiving station is a computer To rename the file select Custom Image Custom Select to transmit by using the standard name of image
172. ull Delete confidential documents Deleting a Confidential Document See page 66 The received sub address is not Check entries in the address book Address Book pre programmed in the address Check the entry of the sub address of the See page 168 book remote station Memory overflow occurred while Transmit documents without storing into Direct storing documents into memory memory Transmission for transmission Add SD Memory Card in the machine See page 40 Operating Instructions For Basic Operations 212 Memo 213 Power Failure m Power Failure 3 The fax display remains off for the duration of a power failure and you cannot send or receive ral documents When a power failure You are talking to a remote party You can continue talking external telephone a occurs connection o You are sending a fax The fax transmission is aborted Resend when power recovers C You are receiving a fax The fax reception is aborted Ask the remote party Q to resend when power recovers While a power failure Make phone calls Possible with the external telephone connection persists E memory is preserved intact Data pre programmed or preset on Data pre programmed or preset in the address your machine book and on program dialing Function U Parameters are preserved through the power failure If a power failure occurs while scanning a document the scan is canceled Rescan the document when powe
173. ur network administrator for actual network setup Copy the Important Information form found at the end of Operating Instructions For Setting Up and ask your network administrator to complete the information on the form Program Network Parameters The following network parameters need to be programmed on your machine by referring to the Operating Instructions For Setting Up of provided booklet and important information received from your network administrator B Network Parameters e TCP IP Address of your machine e TCP IP Subnet Mask of your machine e TCP IP Address of the Default Gateway e Host Name e TCP IP Address of the DNS Server if not available see Note e Email Address of your machine see Note e Name or IP Address of the Default SMTP Mail Server e SMTP Authentication Name when the authentication with the SMTP server is required e SMTP Authentication Password when the authentication with the SMTP server is required To program the above items refer to Fax Email Settings in the Operating Instructions For Function Parameters on the provided CD ROM as well The email address format can be same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet Fax panasonic com 9 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name B Sending Email This machine Other Internet Fax mac
174. us to Off 2 Change the password of 37 Receive to Memory in Function Parameters Fax Email Settings Fax Parameters 3 Set the memory reception feature to On in More Menus 90 Programming Memory Reception To enable memory reception follow the steps below I Press the Fax key 2 Select More Menus Dac nre enus Memory XMT Text is Fine TIFF li B wr JC Id JJ lt lt 01 3 Select Select Mode Memory XMT Text fist Fine TIFF Destinations 000 dvanced Cc Select Mode Edit File Mode Print Out Advanced Conn Lan Relay XMT A Select Receive to Memory D i Memory XMT Text is Fine TIFF Se Print Out Advanced Comm ect Mode 5 Select On and then OK Memory reception is programmed Off Print Select to enable memory reception UONdSI94 xe4 pJoejdeu 5 f Select to cancel memory reception Select to print a document received in memory 91 uondeoeM xe4 pJejdeu 92 Printing a Document Received in Memory When a document is received in memory a message is displayed Fax en 0l gt 19 16 1 H en in Henory Memory XMT Text Fine TIFF mmm D Munde Destinations 000 Er To print a document received in memory follow the steps below Press the Fax key 5 Select Print and then OK 2 Se
175. ve mode Editing Address Book To edit the station in the address book follow the steps below Press the Function key 5 Select the station you want to edit and then select OK 2 Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings 3 Select 00 Address Book Select the same button again to cancel a choice 6 Edit the station 9 For more information refer to Adding a Fax Number into the Address Book see page 169 and Adding an Email Address to Address Book see page 171 0 Address Book 1 Program Keys o T Ce 04 Key Operator Mode 9 Press Reset key to return the machine to the initial screen of the current active mode 4 Select 03 Modify Station SAoy WejboJd suoneunseq Wesboligd 7 Jaydeuy f 00 Print Address Book List 0l Add Telephone Number 02 Add Email Address 03 Modify Station 04 Delete Station 173 SAoy WEABOIA suoneunseq weiDold 7 Jaydeuy 174 Deleting a Destination from Address Book To delete a remote station from the address book follow the steps below Press the Function Key 2 Select Fax Email Settings General Settings Copier Settings Fax Email Settings Scanner Settings Printer Settings mr View 3 Select 00 Address Book 00 Address Book 01 Program Keys e om Ce 04 Key Operator Mode 4
176. ver T When relayed transmission completes a communication journal is Emailed to the initial sending station and a fax relay log is emailed to the administrator computer that is pre programmed in 37 Manager s Email Addr of the relay station 158 xe4jeuJeju gueideu 154 Convenient Application Software BTIFF Converter The TIFF converter is an application that converts files created in another application to the Internet Fax ready TIFF format Files created by MS Word or Excel doc and xls cannot be transmitted by Internet Fax as Email attachments in their original form To transmit files created by MS Word or Excel from a computer to Internet Fax it is necessary to have them converted to the Internet Fax ready TIFF format using the TIFF converter 9 Normally select 200 dpi as a resolution for the conversion When you are sending a detailed graphic documents to a Panasonic Internet Fax you can specify 600dpi resolution for better clarity BTIFF Converter Mail Linking Program A TIFF Converter Mail Linking Program is an add in program for the TIFF Converter that links the Email client for MAPI to the TIFF converter for the Internet FAX Before sending a printed image as Email from the application to the Internet FAX you have to convert the file into the format that the Internet FAX is allowed to receive and print as an Email using the TIFF file creation function You also have to send that file to the Intern
177. ver the sub address itself is limited to 20 digits 9 f you need to enter a sub address containing a blank space Ex 123 456 input the sub address from Advanced Comm gt Sub Address Transmit see page 69 9 f you make a mistake select Clear to delete entries one digit at a time The Number Pad screen opens automatically Press the Start key 9 f you make a mistake press Clear key to delete entries one digit at a time 5 Select Sub Address Sub Addressed transmission starts Redial Pause Sub Address Add to Local The letter s appears on the display soJnjeo xe JUIIUSAUOI Jojdeu f soinjea Xey Jueluenuoyd eJejdeu 72 Password Communication What is Password Communication Password Communications including Password Transmission and Password Reception prevents your machine from sending a fax to a wrong station or receiving a fax from an unauthorized station You can set Password Transmission and Password Reception independently or both together To use Password Transmission you must set a 4 digit transmission password in advance The password must be shared with the other compatible Panasonic machine s If the transmission password in your machine does not match the Transmission password in other compatible Panasonic machine s the transmission will fail The standard setting of 43 Password Transmit is set to Off in Function Parameters Fax Em
178. vided CD ROM Verification Stamp function is only available when scanning documents with the ADF ATTENTION 9 Because the verification stamp cannot be deleted be careful not to use the verification stamp when transmitting important document s 1 Place Original s 5 Set Quality Adj as required 9 Refer to Placing Originals Facsimile Internet Refer to Setting Original Quality see page Fax in the Operating Instructions For Basic 26 Operations of provided booklet 6 Select Address Book and then select a destination 3 Select Basic Menu TEM Address Book Basic Menu More Menus isi Fine TIFF N Press the Fax key 8 5x11 Memory XMT Text Address boo baSic MENU Ore menus HR Destinations 000 T o eTo Te Tee TS p e m C C r 5 JJ SS oj enm en en 4 Select Verification Stamp 8 5x11 Memory XMT Me Basic Men More Menus 7 Press the Start key Text Es Fine TIFF mmm The original s are stored into memory with a Destinations 000 file number Then starts dialing the telephone Send Mode number The setting of the Verification Stamp is returned to the Off position after the transmission is completed Memo 3 UOISSIWSUEJ 1 xe4 seg Ziajdeyo 36 Transmitting a Document Stored in Memory Documents can be quickly scanned and stored in the memory before transmission This feature a
179. ward Print Delete Send Recv j Addresses Find Inbox Folders x t a v Fon 3 Sweet 5 5 5 Reewved SC 3 Outlook Express DP 2000 New iFAX Generation 11 12 00 3 15 PM E Local Folders 8 lt 4 PDIC OFFICE Panasonic Meeting Agenda 11712700 3 17 PM Ta Inbox 5 sales panasonic com Sales Report 11712700 3 18 PH H Outbox pdic panasonic com DP 2000 ONE TOUCH ABBR List 11712700 3 19 PH GA Sent Items N pdic panasonic com Internet FAX Return Receipt 11 12 00 3 20 PM Deleted Items 1 Panasonic Internetfax Document 11712700 3 21 PM E Drafts S Panasonic IMAGE from Internet FAX 11 12 00 3 21 PM amp 3 Calendar W Contacts amp 3 Journal Notes Cc Bcc ode jJ lien mr E Working Online N Search Setting Cc and Bcc To set Cc and Bcc as Email destinations follow the steps below I On the Email screen select Cc or Bcc See page 107 and 116 uAB CDE FGH IJK LWN OPQ RST UVW XYZ C C C O 01 2 Select an Email Address and then select Close mcm H HAB CDE FGH IJK LMN OPQ RST UVW XYZ maita Xey u1 U G 1 deyo f 9 For instructions on how to set an Email Address refer to Entering an Email Address see page 108 3 Press the Start key The original s are stored into memory with a file number Then starts email transmission 117
180. x11 Memory XMT Ln re Meni fis Fine TIFF no TT Doat bat one E mw Je om Je me a w C3 9 Refer to Entering a Destination see page 16 9 Choose an address except the address registered for Relayed Transmission Press the Start key Confidential mailbox polling starts 9 For instructions on how to cancel confidential mailbox polling refer to Canceling a Communication see page 48 Storing Documents for Confidential Polling C N 5 Place Original s 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet Press the Fax key Select More Menus 8 5x11 Memory XMT Text MM D D Number Pad Destinations 000 DOODDOOOODEV E e m p m C I G Select Mail Box 8 5x11 Memory XMT Address Book Basic Menu More Menus fist Fine TIFF an Print Out Advanced Conn Select Polled 6 Enter the mailbox password 4 digit and then select OK D o The documents are stored in the mailbox and will be transmitted upon receiving the confidential polling request 9 For instructions on how to delete a confidential document polled for transmission refer to Deleting a Confidential Document see page 66 9 f you make a mistake select Clear to delete entries one digit at a time soJnjeo xey juoilugAuO Jojdeu f 63
181. xejoseg Ziajdeyo 32 Transmitting 2 Sided Originals 2 sided originals loaded in the ADF are scanned automatically with a specified binding edge position and transmitted Two binding edge selections are available Long Edge 2 sided scanning is aligned to the long edge of the original Short Edge 2 sided scanning is aligned to the short edge of the original Long Edge Short Edge This feature works only when originals are loaded in the ADF The verification stamp feature does not work when a 2 sided scanning is selected Place Original s 3 Select Basic Menu 8 5x11 Memory XMT ee zE Aa BER ai Fine TIFF e 0 6 en EM C S Face Up Up to 85 sheets mu 20 Ib Letter 4 Select 2 Sided Original 9 Refer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic 5x11 Memory XMT Address Book Basic Menu M More Menus Operations of provided booklet pm Ine 2 Press the Fax key Send Mode mon memo Original Size Completion Notice Get Email 2 Sided Original Job Build and SADF Verification Stamp 5 Selecta binding position and then select OK Select when the binding position is on the long side of the original Select when the binding position is on the short side of the original Set Quality Adj as required 9 Refer to Setting Origina
182. y Transmission 4 Press the Fax key Press the Stop key while the communication is in progress Select Yes to stop a communication Select Yes to print a communication journal or No if a communication journal is not desired To cancel Direct Transmission Press the Stop key while the communication is in progress 2 Select Yes to stop a communication 3 Remove the document 49 JA Dial Prefix TEE C Your machine has the following functions to utilize your existing Fax Phone Numbers database EJ LDAP database search for fax phone numbers Directory Search E e Import an existing fax phone number list in CSV file format Network Address Book Editor software gi oince the phone numbers in such database are usually 10 digit numbers that are not in the format of D numbers that are actually dialed through your PBX Ex NO e A fax phone number in the database is shown as 212 555 1234 u A long distance fax phone number format that is dialed via a PBX is as 9 1 212 555 1234 Q The dial prefix function allows you to program a Dial Prefix including a PBX Dial out Prefix e g 9 Qn the Long Distance Call Code 71 and the pre programmed Dial Prefix will be automatically dialed only when the fax phone number is a 10 digit number allowing you to utilize the existing database without modifying it TI To enable this function enter the Dial Prefix number
183. y size ADF Cover is open During initial handshake receiving station did not respond or a communication error occurred Remote station required a Receiving Password to receive the document Remote station does not have Confidential Mailbox During initial handshake communication error occurred No polling capability at the remote side During initial handshake communication error occurred Transmission Password does not match Receiving Password does not match Received from an unauthorized station in Selective Reception mode Action Refer to Reload the document properly Remove the document jam Adjust Original Guide Reload the document properly Operating Instructions For Basic Operations Remove the document jam 600dpi Super Fine Max Length Max Length 2 Sided 2 Sided en Short e Short Edge Edge Edge Edge 1 Sided 1 Sided A3 20 in 25 in 20 in 60 in Ledger 528mm 639mm 528mm 1534 mm BA 25 in 30 in 25 in 72 in 633 mm 779 mm 633 mm 1827 mm AMI 11 in 35 in 20 in 78 in Letter 300 mm 894mm 728 mm 2000 mm n this case the machine switches to Super Fine mode Close the ADF Cover Check with the other party Reload the document and send again Check the remote station Reload the document and send again Ask remote side to set to be polled Reload the document and send again Check the password or the telephone number Editing Address
184. you do not need to program a timer controlled communication go to step 7 Edit the communication time and then select OK D 2 To leave the communication time unchanged Select OK Select Clear to delete the input time one digit at a time Edit the destination Panasonic 0123456789 n 9 To delete a destination s select Delete and then go to step 9 9 To add destination s select Add and then go to step 8 8 Select the destination and then select OK HAB CDE FGH IJK LMN OPQ RST UVH XYZ aoar ieS D e 9 When the change completes select OK O To return to standby press the Reset key Soll UOIEAIISIY LONEIIUNWWON DuijppueH 9 Ja deuD i 163 S9 I UOIEAISSIY LONEIIUNWWON BulpueH 9 Ja deud 164 Deleting a Communication Reservation File To delete a file in memory follow the steps below Your machine cannot delete the file while it is being sent Press the Fax key 5 select t or W to display a communication reservation file to be 2 select More Menus deleted and then select OK 8 5x11 Memory XMT Text is Fine TIFF ELM TET MEM DEF XMT No 020 Page 001 DEFERRED COMM 11 00 Panasonic MEM DEF No 020 Page 001 DEFERRED COMM 10 30 Panasonic Destinations 000 we cimiterium et worites Ptr JL C i Jo ee Sn ae NN D Select All Files to select all A ict N B

Panasonic DP-C354, DP-C264, DP-C323, DP-C263, DP

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