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Panasonic DP-8025 Fax Machine User Manual

1. Internet Mail Reception Internet Communication Features Inbound Routing Using the Inbound Routing feature your machine can route documents received from a G3 fax machine to email address s or to Internet Fax machine s connected to a LAN as an email as well as to other G3 fax machine s over the telephone line When an incoming Internet Fax Email or a regular Fax document is received your machine checks for the following 1 First your machine checks whether a sub address is included If it is it will look for a sub address match within its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing within its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s Internet Fax Internet Fax Features X c LL _ c e T Transfer to a G3 Fax NOTE 1 If the originating fax machine does not support the above sub address function sub address destination s cannot be selected 2 Your machine will allow you to register the same sub add
2. Searching and Editing the Address Book You can search and edit an Address Book entry as follows MMM dd yyyy 15 00 Ready To Fax OD Search the directory using the Local address book or the Global directory services LDAP Lightweight Directory Access Protocol e Input the Email address CC Carbon Copy BCC Blind Carbon Copy FROM and SUBJECT 3 Confirm the destinations Enter Letter s ll SEARCH OD Search the Local address book 2 Search the Global directory services LDAP Continued on the next page 2 3 O Lem e t Ph Un Q pum le rn Q a Sending Documents Searching and Editing the Address Book EMAIL HEADER Ex Entering the Email address Select A Function into the TO field 1 Press and the buttons then enter the Email address 2 Confirm the destinations DESTINATIONS SUBJECT E EMAIL HEADER OD Select the input item and press OK 2 Confirm the destinations 3 Enter the subject Confirm Destinations Check And Press OK E DESTINATIONS OD Select the address tab 2 Edit the email address when using manual number dialing 3 Delete the selected address 24 sending Documents General Description You can choose either Memory or Direct Transmission Use Memory Transmission if You want to send the document s to multiple stations You have to retrieve the document immediate
3. 155 E Setting Fax Forward eere tte tnn 155 E Fax Forward Using Document Distribution System eee 157 Internet Fax Return Receipt usua ded cendo S iadcuax S Sox tPex Ma dUS ies Passi c edu bleue Dex C U Civ R nnmnnn 158 MY General Description tren 158 Relayed Tral Sims SION cue teorie e satu tannic ODE ae a aa Cu uM RZc KEEN URN HER 160 MY General Description 160 WY Relay Network eseeeeeeeneeeneneenr nennen ener tns tn tnn 161 E Setting Up Your Machine as an Internet Relay Station 163 E Setting Up Your Machine for Relayed Transmission eee 164 Sending Documents via Internet Relay ees 167 Sending Document s from a PC to a G3 Fax Machine eee 171 E Printouts and RODO TT T E ee 173 Setting Your Machine Setting the Dialing Method Tone or Pulse eese 175 E General Description cccccccccecsessesessesesescesessesceserserseserseucacuvarersrsatersnreeterees 175 Adjusting the Volume E 176 E General Description c ccccccccecsessccessesescersescesescesessersecerseevecervareesrsatersereenerees 176 E Setting the Monitor Volume esee 176 User T araniefel Sura iode oiEbon abo oP Vos E DUD NEN CU DIRK EE SNREDRN 177 MY General Description c ccceccccecsescsesseseecessescece
4. o E r O Telephone number gt O c prar m o Add Telephone Number Continued on the next page 1 8 1 Address Book Adding Address Book Dialing Numbers 6 then enter the key name Up to 15 characters By default the key name is the first 15 characters of the station s name If you do not want to change it press OK Add Telephone Number Enter Key Name EIS l Add Telephone Number Add To Favorites O m To record another number repeat steps 4 to 8 To return to standby press STOP 182 Address Book Editing the Address Book If you have to change or erase any of the Speed dialing numbers follow the steps below To change the settings of a Speed dialing number FUNCTION Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS t 2 FAX EMAIL SETTINGS 00 Address Book Address Book Select An Item 00 Print Address Book List 03 Modify Station cancer 04 Delete Station 3 03 o Station Modify Station Select Address And Press 9 i oo d Ka e o oO o 4 Select the station you wish to change Ex PANASONIC Modify Station PANASONIC 5551234 Continued on the next page 1 8 3 Address Book Editing the Address Book CLEAR 9 HR then enter a new telephone number See Note 1 Up to 36
5. D 2 O o 7 re O 2 A 221 memo 222 Specifications For G3 Facsimile Compatibility ITU T Group 3 Coding Scheme JBIG MH MR MMR Conforms to ITU T Recommendations Modem Type ITU T V 34 V 17 V 33 V 29 V 27 ter and V 21 Modem Speed 2 400 33 600 bps Document Size Ledger Legal Letter Letter R Invoice Invoice R Max Platen Glass 11 x 17 Ledger ADF 11 7 Original s Width Min Platen Glass No Minimum ADF x 5 5 x 8 5 Invoice Scanning Method Sheet Feeding with CCD type image sensor Effective Scanning Width 11 5 292 mm Scanner Resolution Horizontal 203 pels inch 8 pels mm Standard and Fine Resolution 406 pels inch 16 pels mm Super Fine Resolution Vertical 98 lines inch 3 85 lines mm Standard Resolution 196 lines inch 7 7 lines lmm Fine Resolution 391 lines inch 15 4 lines mm Super Fine Resolution Address Book Memory Capacity 200 stations plus an additional 800 stations with the optional Hard Disk Drive DA HD31 installed Each station can register up to 36 digits for each telephone number including pauses and spaces and up to 15 characters for each station name Image Memory Capacity Base Memory 180 pages with 4 MB Flash Memory Card 500 pages with 8 MB Flash Memory Card 820 pages Based on ITU T Image No 1 using Standard Resolution Power Consumption
6. 3 Enter a 4 digit polling password and then press OK See Note 1 Ex 1 1 1 1 and press Polling SIN s 000 Enter Station s Polling Poll Documents from Another Station 4 Dial by any combination of the following methods e Manual Number Dialing press after each station is entered Up to 70 stations e Address Book Dialing Up to 200 stations For details see page 22 Ex PANASONIC Polling SIN s 001 TO PANASONIC 5551234 ena coe ran ior umn J ora es Features 2 i T O TW 5 START NOTE 1 If a password is not set in the polled station you may poll the other station even though your machine has a password Program Keys General Description Your fax machine has special Program Keys These keys are useful if you frequently need to send or poll the same group of stations You can use these keys to assign registered Address Book stations as a group key a sequence of stations to be polled a deferred transmission sequence or an additional address book entry Setting for Group Dialing To set a Program Key for Group Dialing FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS t SCANNER SETTINGS 2 FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 3 01 Group Dial Group Dial Enter Name 90 Program Keys Setting for
7. 01 OK 005 00 05 13 XMT T 5551234 MMM dd 15 10 C0044903C0000 I7 E 21 OK 021 021 019 00 10 15 FWD FAX FORWARD MMM dd 18 10 C0044903C0000 o 6 7 LL H TOTAL PAGES 000026 TOTAL TIME 00 15 28 02 Panafax Service NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 19 OK 001 001 017 00 00 13 XMT T 5551234 MMM dd 10 10 C0044903C0000 30 OK 011 011 045 00 08 15 XMT SERVICE DEPT MMM dd 13 10 C0044903C0000 TOTAL PAGES 000012 TOTAL TIME 00 08 28 PANASONIC DP XXXX k kkkkkkkkk k kkkkkk k HEAD OFFICE x x _ 201 555 1212 k x k kk Sample Department Code Journal Received Calls Dept Code Journal x x DATE MMM dd yyyy TIME 15 00 P 02 RECEIVED CALLS AUG 15 TO AUG 15 1 2 3 TOTAL PAGES 000011 TOTAL TIME 00 13 41 NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 55 OK 005 00 05 13 RCV 4445678 MMM dd 12 10 C0044903C0000 56 OK 005 005 020 00 08 15 PLD lll 222 333 MMM dd 19 15 C0044903C0000 70 OK OOL 017 00 00 13 RCV 44567345 MMM dd 10 10 C0044903C0000 PANASONIC z DD XXxx k kkkkkkkkkk k kkkkkk HEAD OFFICE x 201 555 1212 Explanation of Contents 1 Period date of this journal 2 Number of total pages transmitted received for this machine 3 Total transmitted received time for this machine 4 Department Code Number 01 300 5 Department Name
8. FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode Features 2 i T O TW 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAIL Select An Item 4 Press 01 Fax Parameters 4 or 4 to scroll the display to the desired Fax Parameter See page 190 Fax Parameters 039 PIN Code Access Select And Press OK PIN Code Access or CANCEL Press 01 Fax Parameters and enter the Fax Parameter number directly from the keypad and press or START key Continued on the next page 8 f 88 PIN Code Access Selecting the Access Method Prefix or Suffix Suffix for suffix code Fax Parameters Select And Press OK PIN Code Access or Prefix for prefix code CANCEL PIN Code Access Dialing with a PIN Code FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode las Place original s face up on the ADF or Ib Place a book or an original face down on the Platen Glass Features 2 i T O TW 2 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations
9. e Manual Number Dialing press after each station is entered Up to 70 stations e Address Book Dialing Up to 200 stations Ex PANASONIC 7 START de The document s is stored into memory and with a file number NOTE 1 PDF file is only available if sending the document s to a PC Sending Documents via LAN Returned Email When using the Internet communication mode a failure report will print automatically for each transaction if the email is returned undelivered by the mail server The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page s image for that particular transaction Failure Report Sample User unknown Received from localhost localhost by ifeifl rdmg mgcs mei co jp 8 6 12 3 4W3 with internal id OAA24381 THU dd MMM yyyy 14 52 57 0900 Date THU dd MMM yyyy 14 52 57 0900 From Mail Delivery Subsystem lt MAILER DAEMON ifeifl rdmg mgcs mei co jp gt Subject Returned mail User unknown Message Id 200011120552 0AA243B1G0ifeifl rdmg mgcs mei co jp To lt fax nwpc31 rdmg mgcs mei co jp gt The original message was received at THU dd MMM yyyy 14 52 54 0900 from nwpc3l rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems errorGnwr39 rdmg mgcs mei co jp unrecoverable error Transcript of session follows while talking to nwr39 rdmg mgcs mei co jp gt gt gt RCPT To error
10. 030 Document is misfeeding Reload the document properly Remove the document jam Adjust ADF N 031 Document is too long or jammed Reload the document properly Document length exceeds 78 8 inches 2 meters in Remove the document jam Normal and Fine mode only The length limitation 3 Add additional Flash Memory for Super Fine and 600 dpi mode is subject to the available Memory size Super Fine 600dpi Max Length Max Length A4 Letter Width 55in 1400 mm 24 in 600 mm A3 Ledger Width 39 in 990 mm 17 in 430 mm 061 ADF Door Document Return Guide is open Close the ADF Door 400 During initial handshake receiving station did not 1 Check with the other party respond or communication error occurred 2 Reload the document and send again 401 Remote station required a Receiving Password to Check the remote station receive the document Remote station does not have Confidential Mailbox During initial handshake communication error Reload the document and send again occurred 402 i icati 403 No polling capability at the remote side Ask remote side to set POLLED ON 406 404 405 During initial handshake communication error Reload the document and send again occurred Transmission Password does not match Check the password or the telephone number Receiving Password does not match in Address Book Received from an unauthorized station in Selective Reception mo
11. 1 4 O Sender Selection Printing the Sender Selection List Sample Sender Selection List Prints following the Fax Parameter List ke eee FAX PARAMETER LIST DATE MMM dd yyyy TIME 15 00 P 03 SENDER SELECTION LIST 1 2 3 NO USER NAME EMAIL ADDRESS 01 Panafax Sales sales panasonic com 02 Panafax Service service panasonic com 03 Panafax Accounting account panasonic com 24 Panafax Engineering engneering panasonic com PANASONIC me DP XXXX KEK KKK kk kk kk kk k kk kk k kk kk kkkkkk kk HEAD OFFICE kkkkkk 201 555 1212 ee eree Explanation of Contents 1 Sender Selection Number 01 24 2 User Name Up to 25 characters 3 Email Address Up to 60 characters 150 Inbound Routing Setting the Routing Parameters Your machine can route documents received from a G3 fax machine to email address s or to Internet Fax machine s connected to a LAN as an email as well as to other G3 fax machine s over the telephone line To use this feature the Fax Parameter No 152 Sub Addr Routing and or No 153 TSI Routing must be set to 2 Valid No 152 Sub Addr Routing Set this parameter to perform an ITU T sub address query within its auto dialer and to route the received document s to the corresponding stations email address s or telephone number s No 153 TSI Rout Set this parameter to perform a Numeric ID TSI frame information query within its a
12. 4681111234 SS 6 09 enee Continued on the next page 1 6 f Relayed Transmission Sending Documents via Internet Relay 3 START di The document s is stored into memory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number see Note 1 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE 1 If the Relay Station requires a special access number to get an outside line enter that access number first then press PAUSE to enter a pause represented by a before entering the full number 168 Relayed Transmission sending Documents via Internet Relay To a Location That Does Not Have a Pre programmed Relay Station FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode tad em original s face up on the ADF ibri Place a book or an original face down on the Platen Glass 2 MODE SETTING POLLING ADV COMM LAN RELAY XMT LAN Relay Transmit X 14 LL J c em Enter Relay Station g c Features Assign a Relay Station by the following
13. COMM mm GET EMAIL FILE TYPE D BASIC MENU Selects SEND MODE MEMORY DIRECT See pages 21 25 and 29 2 SIDED ORIGINAL See page 20 X STAMP See page 20 D 3 4 COMPLETION NOTICE e See page 20 COMM STATUS See page 20 GET EMAIL See page 20 7 Change FILE TYPE AND NAME See pages 20 and 131 Deferred Communication ee HB Jim Select A Function Ea CNA appress Boor D TRANSMIT POLLING DEFERRED COMM OD Setting the Deferred Transmission See page 42 2 Setting the Deferred Polling See page 44 38 Mode Setting Setting the Mode Setting Polling Advanced Comm HB Qe Select A Function CTET Appesss Book POLLING ADV COMM LAN RELAY XMT POLLING ADV COMM OD Setting the Polling See page 48 2 Setting the Polled See page 46 3 Setting the Mailbox See page 57 4 Setting the Sub Address Transmission See page 66 5 LAN Relay XMT See page 160 Features 2 i T O TW Select Mode HH J Select A Function 14 DEFERRED d POLLING SELECT ste veo PG Lacon g oon PASSWORD XMT COMM JOURNAL COVER SHEET RECEIVE TO MEMORY b LEDGER EMAIL XMT DELIVERY NOTICE SELECT MODE OD Setting the Password Transmission See page 81 2 Setting the Communication Journal See page 209 6 Setting the Cover Sheet See page 73 4 Setting the Receive to Memory See page 84 5 Ledger Email XMT See page 129
14. Normal Operation Mode Approx 140 Wh Energy Saver Mode Approx 28 Wh Sleep Mode Approx 18 Wh FCC Registration Number US ACJFA15BDP 3010 Ringer Equivalence 1 5 B For Internet Fax Email Standard Compliance 10Base T Ethernet IEEE 802 3 100Base TX Fast Ethernet IEEE802 3u Connector Interfaces 10 100 Base TX port RJ 45 Compatibility IETF RFC 3965 ITU T T 37 Communication Protocol TCP IP SMTP POP3 MIME Continued on the next page 223 X D Q Q Specifications File Format TIFF IETF RFC 3949 Profile S F J PDF Email Receiving Width Maximum LEDGER size 224 FCC Notice for User in USA N WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the Operating Guide may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense Any unauthorized changes or modifications to this equipment would v
15. i UA um uum wn Y SMTP01 panasonic com SMTP Mail Server felele Direct Internet Fax XMT mm If m Gateway Router N G PA fof V4 popuser001 panasonic com ifaxuser fax02 panasonic com 1 To function as SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Ex Internet_Fax fax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS Server is not available change the 27 DNS Server Address of General Settings to No Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode nput Key Operator s password 27 DNS Server Address Pre Installation Information Setup as POP3 Client To install your machine as POP3 Client the following network parameters need to be programmed on your network CP IP Address of your machine e TCP IP Subnet Mask of your machine TCP IP Address of the Default Gateway TCP IP Address of the DNS Server if not available see Note 2 Email Address of your machine See Note 1 Name or IP Address of the Default SMTP mail server POP Server Name or IP Address POP User Account Name POP Password Email Transmission from your mac
16. 6 Delivery Notice See pages 112 and 195 Continued on the next page 3 O 40 Mode Setting Setting the Mode Setting Edit File Mode HB 1 5 Select A Function LWEMORY XMT appress EDIT FILE MODE Printing or Viewing a File List See page 98 Changing the Start Time or the Station of a File See page 100 Deleting a File See page 102 Printing Out a File See page 103 Adding Documents into a File See page 104 0 9 amp amp 9 CO Retry an Incomplete File See page 105 Printout HB qct Select A Function uz EXE ADDRESS B00 T DEFERRED f POLLING f SELECT f EDIT FILE BASIC MENUG comm 3 ADV COMM d MODE 3 MODE JOURNAL ADDRESS BOOK LIST PROGRAM LIST FAX PARAMETER LIST IND XMT JOURNAL PRINT OUT Journal See page 205 Address Book List See page 211 Program List See page 213 Fax Parameter List See page 214 Individual XMT Journal 6 amp amp 3 S CJ Batch Transmission General Description To reduce transmission time and cost this feature allows your machine to accumulate different documents for the same destination s to be transmitted in a single phone call Real Time Batch Transmission During memory transmission your machine searches its memory for reserved files Up to 5 files to transmit to the same destination automatically batching and transmitting them in a single phone call The following is an example of Real time Batch Transm
17. No 25 Auto Automatically determines and reduces the incoming document to print onto the paper loaded in the machine Reduction Ratio 70 Selecting the fixed print reduction ratio from 70 to 100 This _ parameter functions only when the fixed print reduction is selected on Fax Parameter No 24 100 026 Polling Password Setting a 4 digit password for secured polling See page 48 Polled File Save Selecting whether the machine retains the polled document in memory even after the document is polled once 028 Stamp At Memory XMT Selecting whether the machine stamps the original documents when storing the documents into memory Depends on the Stamp setting on the Control Panel 031 Incomplete File Save Selecting whether the machine retains the document in memory if the document is not successfully transmitted 033 XMT Reduction Selecting whether the machine performs reduction when the pM transmitting original is wider than the recording paper used at the receiving machine Enter a 4 digit password for printing the received document s in memory by using MODE SETTING SELECT MODE IRECEIVE TO MEMORY i o gt O c E o o Receive to Memory When RECEIVE TO MEMORY is set to ON this parameter is not selectable on the LCD display See page 84 PIN Code Access Selecting the access method Prefix or Suffix to dial a number with PIN Code See page 87 MM 042 Con
18. The ability to store full phone numbers or email addresses into the dialer and then utilizing a single keystroke to speed dial that number email address in the future The ability to dial an entire telephone number email address by pressing one key The mechanism that delivers a stack of document pages to the scanner one page at a time The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper For example your machine will reduce an incoming legal size page to 75 of its original size so it could fit on a letter size page The mode that allows you to receive fax documents without user intervention The ability to accumulate different document files for the same destination s to be transmitted in a single phone call The amount of data that is transmitted over the phone line Your machine can start at each Max Modem speed and automatically steps down to suitable speed depending on the phone line condition and the receiving machines capabilities Max Modem Speed is 33600 BPS Consultative Committee on International Telegraph and Telephone This organization has presently developed four groups of industry standards that insure facsimile compatibility A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine The keys that are used to enter letters and symbols for various programming functions Clients
19. ccccccccsscccesecceseeecsececeececeusessueeseueeseueeensesensesenees 46 Poll Documents from Another Station cccccccccccccecceceecccceececeetseeeeveueeersesenees 48 Table of Contents Facsimile Features Progr AINE N ORE n 50 MY General Description c ccccccccecsessccessesecessesescescseesersaceesrvecervavercersarersreaterees 50 Setting for Group Dialing cette 50 Setting for Program Dial sesenta 52 I Editing for Group Dialing ee entente 54 E Erasing the Program Key Settings cccccccecceeeeeeeeeeeeeeesaeeeeeseeeeesaeseeeeeeees 56 conmaentual MallDOX 55d do155d5 perce hes ee nce sates tae ee Eda aE aa 57 MY General Description cccceccccecsecscsessesescessecescececesserseceeseesectvaversersasersnreaterees 57 E Confidential Mailbox tees Scie sacs ee seca Hm REI EDU NU CHE EUH eS 57 E Sending a Confidential Document to a Remote Station s Mailbox 58 m Polling a Confidential Document from a Remote Station s Mailbox 60 E Receiving a Confidential Document to Your Machine s Mailbox 61 E Storing a Confidential Document in Your Machine s Mailbox 62 Printing Out a Confidential Document from Your Machine s Mailbox 63 Deleting a Confidential Document Stored in Your Machine s Mailbox 64 SUL ob Cele C171 M Beem ieee ete enn eee ieee
20. sseseeeeeeeneee Fax Parameter List 214 Redialing M Fax Parameter Table aaa 190 Relay INSU fel DRE Fixed Reduction ssssssee 34 Ee Re OMe ans Flatbed Scanning een 23 Relayed Transmission ssseeeeenene Resolution eeeeeeeeeceeeneee nennen G Retry an Incomplete File Returned Email eeeeeeeeeeeee Group and Program List 213 Rotated Transmission eeeee Group Dialing T 50 S l Scanner RESOIULtION cccccceeeceeeeceeeeeeeaneeees Image Memory Capacity seen 223 Selective Reception eee Inbound Routing eene 115 151 Sender Selection esee Internet Communication ssssssss 112 Sender Selection List 00 Internet Fax Return Receipt 158 Sending Documents via LAN Internet Parameters ssusse 2 122 Sending Non Standard Size Documents IPv6 Address eeeenmIRH Hee 199 Setting RCV To Memory NENNEN ITU T Image No 1 eese 236 238 Index Setting the RCV To Memory Password 83 Seng UD IPVO p 197 Setting Up Your Machine as an Internet Relay AO eee a Om 163 SMTP Authentication eese 11
21. 6 Number of total pages transmitted received for this department 7 Total transmitted received time for this department 9 Edit File Mode General Description Your machine has a document image memory which enables you to reserve memory transmission memory deferred transmission memory polling and so on After reserving the communications in memory you may need to change the settings of the communication s while it is still in memory This section describes how to use the file editing features Printing or Viewing a File List The contents of the communication settings may have to be modified or deleted To verify the contents follow the steps below to print out a file list FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING EDIT FILE MODE HH qe Op Edit File Mode Select A Function ETE 55 555 BOOK FILE LIST File List Check Setting Press OK 3a To print the File List LIST PRINT Printins d LIST PRINT 3 3 b To view the File List 4 or 4 repeatedly until the display shows the file you want to view 4G 98 Edit File Mode Printing or Viewing a File List Sample File List Ka KKK dee ke FILE LIST X 00000 KKK KKK DATE MMM dd yyyy TIME 15 00 1 2 3 4 5 6 FILE COMM TYPE CREATED TIME START TIME PAGES DESTINATION S No 001 DEFERRED
22. Address Book Dialing Up to 200 stations Ex PANASONIC Memory Transmit SIN s 001 START Enter PIN Code 4 Ex 9 8 7 6 Up to 36 digits Enter PIN Code Continued on the next page 8 O 90 PIN Code Access Dialing with a PIN Code au Your machine stores the document and starts dialing the PIN code and telephone number as you specified Memory Transmit No 001 HH Jip at v AM MODE SETTING gt NOTE 1 The PIN code is shown as on the display when dialing the number 2 This feature is not available when dialing a number by using Off Hook or On Hook Direct Dialing mode Selective Reception General Description Your machine has a special feature Selective Reception which can prevent the receiving of unnecessary documents Ex junk fax direct mail etc Before receiving the document the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station When a match is found your machine will start receiving the document If a match is not found your machine will cancel the reception and an Information Code 406 will be recorded on the Journal Setting the Selective Reception Features 2 i T O TW Select A Function FUNCTION R Function Mode GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTIN
23. COMPLETION COMM STATUS i FILETYPE UB fom j CREE d ausu rero PHOTO If POP server received new mail the machine will display the number of mails on the server then receive and print the email POP Receive 1 New Mail s COMPLETION COMM STATUS T i i FILE TYPE JN Am fem j AND NAME D usu TEXT PHOTO PHOTO NOTE 1 If you program a user name and password in the Program key you can receive mail from the POP server using a user name other than the name set as the user parameter 2 If the machine is in the Shutdown mode it can not wakeup when receiving Email 140 Program Keys Setting the POP Email Retrieval Key This function allows others to share your machine to retrieve their emails from the POP server by preprogramming their POP User Names and POP Passwords into the Program Keys They will be able to retrieve their emails by simply pressing the associated Program Key See Note 1 FUNCTION Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item Features X c LL m c e T Manual POP RCV Enter Account Name Manual POP RCV Ex CAPS POP1 Enter Key Name Continued on the next page 1 4 1 Program Keys Setting the POP Email Retrieval Key 5 Enter the POP
24. Dial 2013331234 SUB 003 NS EN NW S Compatibility with Other Machines e Sub Addressing Transmission D350F DF 1100 DP 135FP 150FP 150FX 180 190 1810F 1820P 1820E 2000 2310 2330 2500 3000 3010 3030 3510 3520 3530 4510 4520 4530 6010 6020 6030 DX 600 800 1000 2000 FP D250F UF 332 333 342 344 490 550 560 585 590 595 7 70 780 788 790 880 885 890 895 990 7000 8000 9000 See Note 2 e Sub Addressing Reception DX 600 800 and DP 180 190 1810F 1820E 1820P 2000 2310 2330 2500 3000 3010 3030 3510 3520 3530 4510 4520 4530 6010 6020 6030 UF 7000 8000 9000 DP 8020P 8020E 8060 8045 8035 with Internet Fax Sub Addressing Transmission Methods You can send a document with Sub Address information to the desired recipient by the following methods By registering the Sub Address information into the Address Book stations By specifying the Sub Address information in the Manual Dialing Mode Setting of Routing Forwarding or Relaying You can customize the Automatic Routing to any combination of LAN Local Area Network PSTN Public Switched Telephone Network or PBX Extension with HydraFax LaserFAX Routing Table please refer to the HydraFax LaserFAX User Manual 1 HydraFax and LaserFAX are trademarks of Wordcraft International Ltd NOTE 2 UF 788 with PC Interface Option or the Option ROM installed Sub Addressing Setting the Sub Address into a Address Book Number FUNCTION Function Mode Select A Functio
25. Incorrect LDAP settings Check the LDAP Server Name LDAP Log in 122 Name LDAP password LDAP Search Base Incorrect email address Check the registered email address Check the IP Address of the SMTP Server with the Network Administrator 714 Cannot Log on to the LAN Check the 10Base T 100Base TX cable connection An unexpected LAN problem occurred Contact the Network Administrator 638 711 712 715 TCP IP connection timed out Check the Internet Fax parameter settings Verify the IP Address Default Gateway IP Address SMTP Server IP Address Cannot logon to the designated SMTP Server Check the SMTP Server IP Address setting Contact the Network Administrator Incomplete SMTP Protocol transmission SMTP SMTP Server is defective Server s hard disk may be full Contact the Network Administrator 716 17 7 Troubleshooting Information Codes cogo Meanng Possbieaction Page 718 Page Memory Overflow occurred while receiving Check the document size and resolution printing data The paper size selected within your Ask originator to re send in a supported size application to print is larger than the paper size loaded and resolution in the cassette s 719 Received data via LAN is in a format that is not Ask the originator to re send with a supported file supported attachment format In a TIFF F format Image data conforming to recording paper size 720 Cannot connect to the POP Server Incorre
26. RECEIVE MODE is set to Auto See page 191 Manual Reception You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine To receive documents manually change the Fax Parameter No 017 RECEIVE MODE to Manual See page 191 and the following message will be shown on the display MMM dd yyyy 15 00 Ready To Fax Receive Receiving Documents Manual Reception To receive documents manually When the telephone rings lift the handset See Note 1 lf you hear a beep the sound tells you that someone wants to send a document MMM dd yyyy 15 00 HB qe Ready To Fax az EXE 100 SETTNG Phone O ff Hook Features 2 i T O TW 2 Remove any documents from the ADF 3 START di Your machine starts receiving the document Receive 4 Hang up the telephone NOTE 1 Your machine requires an external telephone connected to the TEL jack on the left side of the machine 2 If you receive a document with Super Fine resolution 406 pels inch x 391 lines inch it may be divided into multiple pages with no reduction Receiving Documents Print Reduction This machine can use Letter Legal or A4 size plain paper for recording Sometimes oversized documents sent to you by the other parties cannot be printed within a single page When this occurs the document will be divide
27. Relay Network Table 2 3 and 4 are sample settings for the Sample Network shown in Figure 1 Table 2 Sample Parameter and Address Book Dialing Number Table for New York Originating Station Telephone Number 212 111 1234 Email Address SMTP ifax newyork panasonic com Host Name newyork Relay XMT Password usa rly Relay Station Address Email Address Telephone Number lfax london panasonic co uk 468 111 1234 lfax singapore panasonic co sg 8133 111 1234 uk rly london panasonic co uk sg rly singapore panasonic co sg 396 111 1234 852 23123456 612 111 1234 Table 3 Sample Parameter and Address Book Dialing Number Table for London Relaying Station London Relay Singapore Relay London Relay Singapore Relay Singapore Relay Telephone Number 71111 1234 Email Address SMTP Ifax london panasonic co uk Host Name london Relay XMT Password gt uk rly Relay Station Address London Relay Singapore Relay London Relay Singapore Relay Singapore Relay Table 4 Sample Parameter and Address Book Dialing Number Table for Singapore Relaying Station Telephone Number 65 111 1234 Email Address SMTP Ifax singapore panasonic co sg Host Name Singapore Relay XMT Password Sg rly Relay Station Address London Relay Singapore Relay London Relay Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay Singapore Relay sg rly singapore panasoni
28. Timer Controlled Communications Deferred Transmission 4 Enter the start time from the keypad and press OK Use a 4 digit 24 hour clock Ex 22 3 3 0 11 30 p m and Memory Transmit SIN s 000 Enter Station s Features 2 i T O TW 5 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex PANASONIC Memory Transmit SIN s 001 TO PANASONIC 5551234 EO CO rm C E X i 6 START di To store document s into the memory NOTE 1 If you enter a wrong time in Step 4 press CLEAR then re enter the correct time 2 To change or cancel the Deferred Communication settings see pages 100 to 102 43 Timer Controlled Communications Deferred Polling FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING DEFERRED COMM Deferred Communication HH Ag d 1 P Select A Function OSAP ON ADDRESS B TRANSMIT f POLLING 2 POLLING Deferred Polling Enter The Start Time START TIME 3 Enter the start time from the keypad and press OK Use a 4 digit 24 hour clock Defferred Polling Ex 0 3 3 3 30 a m and Eater Password 4 digit 4 Enter a 4 digit polling password and press OK Ex 9 8 7 6 and Polling SIN s 000 En
29. di The document is stored into memory and your machine starts to dial the number of the station and sends the document s with Sub addressing information 69 Sub Addressing Using Manual Number Dialing Use SUB ADDR to separate the Telephone number and the Sub address FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode tai ut original s face up on the ADF ibri Place a book or an original face down on the Platen Glass 2 Enter the telephone number press SUB ADDHR then enter the Sub address Up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub address Ex Telephone number 5551234 Sub address 2762 Enter as 5 5 5 1 2 3 4D SUB ADDR 2 7 6 2 OK Memory Transmit STN s 001 Add More SIN s Press sus ds Send 3 START di The document is stored into memory and your machine starts to dial the number of the station and sends the document s with Sub addressing information NOTE SUB ADDR separates the Sub address from the Telephone number and is indicated by an s in the display 2 Manual Off Hook or On Hook Dialing cannot be used with the Sub addressing Transmission 3 The Sub address is not transmitted during Manual Redial Mode 70 Sub Addressing Using Sub Address Temporarily FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the F
30. etc Any computer on a network that is a repository for services available to other computers on the network A Host must have a unique Host name within a domain The host is the first left most section of the Fully Qualified Domain Name FQDN The remainder of the FQDN is the domain and often tells you something about where your machine is located Ex at Panasonic Ex Your machine s email address is Fax fax01 panasonic com In the example above fax01 is the host and panasonic com is the domain A programmable address of up to 20 digits identifying your machine This signifies the amount of memory available in your unit capable of storing pages of documents All page units of measure are based on the ITU T Image No 1 A series of alphabetized keys for easy access to the stations programmed in the Address Book Continued on the next page 2 3 1 X D Q Q 232 Glossary Individual Transmission A report that is printed by the transmitting unit stating information regarding the last document Journal Industry Canada D O C Information Code Initial Sending Station Internet Intranet IP Address ISP Internet Service Provider ITU T ITU T Image No 1 Journal Key Name Key Operator s password Keypad LAN Local Area Network LCD LDAP LOGO MAC Address Mail Gateway IP Address transaction Department of Communications The Canadian Government org
31. line telephone to the machine To connect the telephone remove the protective tab on the TEL jack Telephone Line Jack Plug one end of the telephone line cable into the RJ 11C telephone jack supplied by the telephone company and RJ 11C the other end into the LINE Telephone Jack jack on the left side of the machine Refer to the Dialing Method see pages 175 and 190 ACTIVITY Lamp Blinks when there is data traffic onthe LAN 10 100BASE TX LAN Connection Jack 10Base T 100Base TX LAN Cable 10Base T 100Base TX Cable Insert the plug until a click is heard LAN cable is not included with the product Purchase a Category 5 Cable compliant with EIA TIA 568 A 5 standard LINK Lamp Illuminates when connected to the Lamp will notturn ON if LAN cable is defective contains breaks Ethernet LAN Power Switch 10Base T 100Base TX After connecting all cables Cable Not included and the Power Cord turn the Main Power Switch on the Back and the Power Switch on the Left Side of the machine to the ON position Ethernet Token Ring Bridge Optional Order No UE 204006 10Base T 100Base TX Ethernet Hub t Z o c t FE 9c ium HE Ne Q gt Oo The illustration of the ADDRESS BOOK screen and the MODE SETTING screen used with this manual explains on a screen different from initial setting
32. press to select the FAX EMAIL mode tai ian original s face up on the ADF b Place a book or an original face down on the Platen Glass 2 Enter Addr TO STIN s 000 UD Enter Station s characters If you make a mistake press BACK SPACE to erase the character then re enter the correct character Ex abc panasonic com 3a Enter the full email address using the QWERTY keyboard Up to 60 Enter Addr TO SIN s 000 Enter Station s Or abcGpanasonic com 3 b Enter the User portion of the email address and press OK The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters Ex will add panasonic com to the email address Enter Addr TO STIN s 000 See Note 4 Enter Station s Ex abc br Or 124 Sending Documents via LAN Manual Email Addressing 3C If you want to send to a different Domain choose the desired domain from Domain List See Note 4 Enter Addr TO STN s 000 Enter Station s Ex abc panasonic com abe panasonic com HR DOMAIN LIST panasonic com mgcs co j p abc net wxy com 4 Ue You can add up to 70 additional full email addresses 5 START d The document s begin to store into memory with a file number Then starts connecting to the LAN immediately after storing the first page See Note 5 While sending the document s via LAN the remaining
33. 10 Duration of Communication is assigned for each communication Sequential number of the Stations OK indicates that the communication was successful BUSY indicates that the communication has failed because of busy line STOP indicates that STOP was pressed during communication P OK indicates that memory overflow occurred while storing the documents into memory for transmission but successfully stored document s was sent B OK indicates that the Batch Transmission was successful R OK indicates that the Relayed XMT was successful indicates LAN transmission 3 digit Info Code See page 217 indicates that the communication has failed In this case the machine will print the attached report with first page of your document as shown on the previous page mark indicates dialed by direct number dial The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Journals and Lists Address Book List To print a Address Book List of the telephone numbers and email addresses you have stored FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Printout HB qc 1 MODE SETTING PR
34. Broadcasting nenen 128 E Internet Fax Ledger Size Document Transmission eee 129 ES Change the File Format and File Name sees 131 MB Returned Email sss 133 3 Using a Mailing E A entren 134 Receiving Documents via LAN sceuszexzks vus x eu Eo kivxE x Uni xu xU cn Eie ruVU S KS i dui vw tu E EY VE s Ou au 135 E General DOSCHIDUOR E utet adulte t O T A sseeess 135 E Receiving Email from a POP Server cccccccecccsseeceeseeeeeseeeeseeeeeseeeeeesaeeeeeens 137 Program NEYS suscecevisiv ixaE ia tue eDa vivas EAE REEN Educ ira 141 Ed Setting the POP Email Retrieval Key eeesseeeesseeeeeeeerrene 141 E Using the POP Email Retrieval Key cccccccseeeeeseeeeesaeeeeeeeeeeeeeeesaeeeeeeas 143 spell face ccc E 145 E General Bees MT 145 Setting the Sender Selection seen 145 Sending Document with Sender Selection eee 148 E Printing the Sender Selection LISt ccccccceccceeseeeeeeeeeeeeeeeeeeeeeeesaeeeeeeaeeeeeas 149 Table of Contents Internet Fax Features NDONGA ROUNO PP TED RE 151 ES Setting the Routing Parameters ccccccsscccseeecceessecceseeccsaeeecseseeseeneeensass 151 Entering Address Book Dialing Numbers for Inbound Routing 152 FAX TOR WAL
35. Dialing Method Selecting the dialing method T Header Print Selecting the printing position of the header Inside Inside TX copy area Outside Outside TX copy area No Print Header is not printed 8 Header Format Logo ID Selecting the header format No RCV D Time Print Selecting whether the machine prints the received date amp time remote ID percentage of reduction and page number on the bottom of each received document Comm Journal Selecting the home position of printout mode for COMM Journal Off HOME Always Inc only Off Does not print sic oni Always Always prints Inc only Prints only when communication has failed Auto JRNL Print Selecting whether the machine prints the journal automatically after every 200 transactions Customizing Your Machine Fax Parameter Table Factory default setting No Parameter Setting Comments 014 File Acceptance Report Selecting whether the machine prints the file acceptance journal If you set this parameter to valid a journal will print out after any memory communication 017 Receive Mode Setting the reception mode to automatic or manual Substitute Receive Invalid Selecting whether the machine receives to memory when the recording paper runs out toner runs out or the recording paper is jammed Vali Print Reduction Selecting print reduction mode Fixed Reduce received document according to setting of Parameter Auto
36. Documents Mode Setting Clear Button Key Stop Key ONLINE REDIAL PAUSE LEDGER su pee en f 3 CUA SUB ADDR ny E coc monitor onecT Ca O Lem m t Ph Un Q pum le rn Q a ACTIVE 2 3 4 5 pace Bown Press the Press the MODE Selectthe Press START FAX EMAIL Key SETTING Button SEND MODE or adjust the desired Parameter s Place original s 1a Place original s face up on the ADF or 1b Ne OD Place a book or an original face down on the Platen Glass 2 Press ORIGINAL SIZE to select the original size Press FAX EMAIL Key MODE SETTING MMM dd yyyy 15 00 Ready To Fax ORG SIZE ALTR Select the Mode s AB opu n OC Co pe sd cat Es Set the SEND MODE or desired Parameter s if necessary See page 18 GO NO HH qc i P EMORY XMT MODE SETTING i e RESOLUTION e SEND MODE e 2 SIDED ORIGINAL e X STAMP ES CA CA Ooo FILE TYPE AND NAME UEM p xm DEFERRED POLLING T SEL BASE MAW COMPLETION COMM STATUS NR RRIRRPEPERUN eed GET EMAIL FLE TYPE p EE E Continued on the next page Sending Documents Select either ADDRESS BOOK DIALING or MANUAL NUMBER 4 DIALING 1 ADDRESS BOOK DIALING Telephone numbers or Email AC eN 5551234 addresses should be registered in advance See page 180 2 MANUAL NUMBER DIALING 1 Fac
37. E ere eee ere eee 66 MY General Description cccccccccecsecscsessesecessesescescesersersareeservacrvaveasrsatersnreaterees 66 E Setting the Sub Address into a Address Book Number ee 67 Sending a Fax with Sub Address een 69 EI Using Manual Number Dialing sese 70 Using Sub Address Temporarily e ns 71 ado COV du arses 73 MY General Description esent 73 Using the Fax Cover Sheet 0 cccccccccccccssecesesessecescecesveverseveeseveeeveeeserseveneeees 73 Password Communications ccc cs ccei cece cenceecsexsideccevecacentinctexcesaseccabescsececusecoeadecstvetasaceceuseeen 76 MY General Description nemen tne 76 E Setting Password Transmission ccccscccccseeceeceeeeeeseeeeeeaeeeeeaeeeeeaeeeeesaeeeens 77 EN Setting Password Reception cccccssecccsseeeceescccessecseeeecsseessegeeseeneeeseass 79 E Using Password Transmission ccsccccseeeeseeeeceeeeeeeeeceeeesaeeeeseeeeseeeseeeenees 81 RECEIVE TO MOMOTY EE TETUER 83 Setting the RCV To Memory Password ee nns 83 E Setting RCV To Memory o ccececceccseessecessecessecessecescecesteversevaesevateaserseterveveneenes 84 miilnselgBroellu P 85 PUN COGS ACCESS rissa secs 87 Selecting the Access Method Prefix or Suffix ees
38. F F I C E Character ID Enter Text HEAD OFFICE If you make a mistake use lt or p to move the cursor one space beyond the incorrect character press CLEAR then re enter the new character 178 User Parameters Setting the User Parameter 9 OK 03 ID NO User Parameters Input Number Press OK ID NO CANCEL 1 0 Enter your ID Up to 20 digits by using the keypad and MONITOR key to enter a space between numbers Ex 2 0 CO MONITOR 5 5 5 MONITOR 4 2 CD 27 User Parameters Input Number Press OK ID NO If you make a mistake use or p to move the cursor one space beyond the incorrect number press CLEAR then re enter the new number Ms N OTE 1 The current Date amp Time must be set because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of this User s Guide 2 Your Company Name or your name must be set because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of this User s Guide 3 You may use to enter a character at the beginning of the ID number to indicate the following digit s for your country code Ex 1 201 5551212 1 for U S A country code 81 3 111 2345 81 for Japan country code 4 Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer
39. Group Dialing 4 Enter the Group Name Up to 15 characters and press OK Ex CAPS PROG A and press Group Dial Enter Key Name Features 2 i T O TW Group Dial STN s 000 Enter Station s icd Press OK 6 Enter the Address Book Dialing If you find an error press CLEAR to erase the displayed station Group Dial STN s 002 AFRICA 224567222 f START TM NK You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing STOP Program Keys Select An Item 04 Delete Program GRP 91 Program Keys Setting for Program Dial FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 04 Delete Program GRP 3 02 Program Dial l Program Dial Enter Name 4 Enter the Program Name Up to 15 characters and press OK Ex PRO POLL and press OK Program Dial Enter Key Name 52 Program Keys Setting for Program Dial 5 Enter the Program Key Name Up to 15 characters and press OK Deferred Communication HH Q1 Select A Function COSE opszss BOOK f DEFERRED Wf POLLING f SELECT EDIT FILE BASIC MENUS comm bapy coww 3 MODE
40. PC Remote Update Selecting whether the machine will accept commands from an email application to Valid a Program the Internet Parameters b Program the Address Book c Allow retrieval of the Journal Default Domain Selecting whether the machine accepts to insert the Default Domain when entering Manual Number Dialing TIFF Viewer URL Selecting whether to include the URL address in the email message body English English Japanese Off ff Routing Header Selecting whether to add the Header Print information of the Routing Ifax XMT Header Email only Included Selecting whether to include the header when sending a document to an addressee in the same Domain as specified in the Default Domain Not Inc parameter This is useful when using the machine to scan documents back to your PC Note When sending to a Domain other than as specified in the Default Domain parameter the header will be included Station on the top edge of each routed page On regardless of the selection i oo gt lt e o oO o and password POP Before SMTP If you transmit to the SMTP server POP user name and POP password are used for authentication Direct IFax XMT Selecting whether to be prompted during Address Book registration if the station you are programming is to receive Internet Fax directly without going through a Mail Server Delivery Notice Setting the home position of whether to reques
41. POP Password is not entered in the Program Key enter the POP Password Up to 30 characters and press START Manual POP RCV Enter Password Continued on the next page 1 4 3 Program Keys Using the POP Email Retrieval Key If the POP server has not received any new mail the following message is 3 displayed POP RCV No New Mail If POP server received new mail the machine will display the number of mails 4 on the server then receive and print the email RCV On Line LAN abc panasonic com Printing 144 Sender Selection General Description This operation allows the user to select one of the 25 preset User Names and Email Addresses before a transmission The selected User Names is printed on the Header of each page sent and on the Comm Journal When sending email the selected user name and or email address appears in the From field of the email message Setting the Sender Selection FUNCTION 1 R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS H PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode Features X c LL _ c e T 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPACE Function Mode FAX EMAIL Select An Item Continued on the next page 1 4 Sender Select
42. Panasonic Super An electronic image enhancement Panasonic Super Smoothing that will create a particular Smoothing pattern for the improvement of copy quality PDF Adobe Portable Document Format PDF is a universal file format that preserves all the fonts formatting graphics and color of any source document regardless of the application and platform used to create it Photo A scanning technique to distinguish levels of gray from black and white Your machine can detect up to 256 levels of gray in photo mode Polling The ability to retrieve a document from another facsimile machine Polling Password A 4 digit programmed code that enables the security of a document being polled Continued on the next page 2 3 3 X D Q Q 234 Glossary POP Post Office Protocol Power Saver Mode Print Collation Print Reduction Modes Program Keys Protocol PSTN Qwerty Keyboard Receiving Password Relay Address Relay Network Relay Station Relay Transmission Report Relayed Transmission Resolution Rotation XMT Router Gateway Selective Reception Sender Selection POP refers to the way email software such as Eudora or your machine gets email from a mail server You must always have a POP account that you tell your email software to use to retrieve your mail To reduce the power consumption of the machine in standby select the time period to turn OFF the high temperature fuser uni
43. SMTP server Direct Internet FAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP server For this feature to work reliably the IP Address should remain unchanged ask your Network Administrator to reserve the IP Address The Domain Name of the machines and other record information must be properly registered in the DNS server Further more in common cases only email and web service from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct Internet FAX XMT attractive because it can operate throughout the organization s Intranet LAN Direct Internet FAX XMT Features X c LL _ c e T Typical SMTP e Routing Internet Fax e 113 114 Internet Communication Features Internet Mail Reception Your machine allows you to receive and print a PC transmitted email automatically or manually depending on its setup configuration However if the received email includes a file attachment in a format other than TIFF F such as PDF Word Excel Power Point your machine prints an error message instead LAN Internet Fax Transmission oN a Ae
44. T O TW Confidential Mailbox Storing a Confidential Document in Your Machine s Mailbox Use the following procedure to store a document in a confidential mailbox in your machine Once the confidential document is stored in your machine it can be polled by another machine FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode la ig original s face up on the ADF b Place a book or an original face down on the Platen Glass 2 MODE SETTING POLLING ADV COMM Polling Advanced Comm Select A Function ADDRESS BOOK MAILBOX SUB ADDRESS TRANSMIT LAN RELAY XMT 3 MAILBOX POLLED Confidential Polled Enter Password 4 digit HOTO PHOTO 4 Enter a 4 digit Confidential Code and press OK Ex 22 2 8 3 and press The document s will be stored into memory If necessary inform the receiving party of the confidential document and tell them the confidential code needed to poll the document Ol NOTE 1 The confidential file will be erased automatically after being polled If you wish to retain the confidential file even after being polled change the setting of Fax Parameter No 42 CONF POLLED FILE SAVE to Valid 62 Confidential Mailbox Printing Out a Confidential Document from Your Machine s Mailbox After you have been notified that someone has transmitted a confidential document to your machine s mailbox use the fo
45. THE MACHINE BEFORE COVER S ARE REMOVED REPLACE THE COVER S BEFORE THE UNIT IS RE ENERGIZED N IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STORM THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK USE ONLY THE POWER CORD AND BATTERIES INDICATED IN THIS MANUAL DO NOT DISPOSE OF BATTERIES IN A FIRE THEY MAY EXPLODE CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL DISPOSAL INSTRUCTIONS SAVE THESE INSTRUCTIONS SUIYOe INOA eI o0 Buig of space Safety Information Install the machine on a flat surface leave at least 4 inches 10 cm Do not install the machine near heating or an air conditioning unit between the machine and other objects Do not place heavy objects or spill liquids on the machine Do not block the ventilation openings Avoid exposure to direct sunlight N CAUTION SS ATA L Safety Information Connecting the Cables External Telephone Jack e You can connect an additional standard single
46. XMT is set to Invalid the machine stores all the documents into memory first before transmitting After storing each document the machine checks the available memory to prevent memory overflow and stops storing additional document s if the stored data approaches a certain percentage around 80 Then the machine dials and sends the memory stored documents first and continues the transmission of the remaining document s from the ADF during the same phone call If transmitting to multiple stations or if memory overflows while storing a document the machine prompts you whether to transmit the successfully stored documents or to cancel the transmission Press to terminate the transmission or press to transmit For image memory capacity see the Specifications page See page 223 If no action is taken within 10 seconds the machine will start transmitting the stored documents The percentage varies and is dependent on the type of documents you are storing machine settings or whether an optional memory card is installed 3 An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal COMM JOURNAL If you need to retain the incomplete documents even after the last redial
47. XMT MMM dd 13 20 20 30 PANAFAX 002 MEM DEF XMT MMM dd 13 20 22 30 003 SALES DEPT TOKYO Dy PANASONIC 2 I E 0 t DD Xxxx kkkkkkkkkkkkkkkkkkk HEAD OFFICE kk 201 555 1212 k kkkk Q na Explanation of Contents 1 File number If the file is now being executed a is indicated on the left of the file number 2 Communication type 3 Stored date time Date time that these files were stored 4 Executing time If the file is a Timer Controlled Communication the start time is printed in this column If the file is an incomplete file INCOMP is printed in this column 5 Number of stored page s 6 Destination Key name s Manual dialing location s 99 Edit File Mode Changing the Start Time or the Station of a File To change the start time and or stations in a communication file follow the steps below FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING EDIT FILE MODE Edit File Mode HH Ji Select A Function ETON appress Book FILE LIST DELETE FILE PRINT FILE ADD DOCUMENT RETRY INCOMP FILE CHANGE TIME STN Change Time Stn Check Setting Press OK No 003 P002 LIST PRINT CANCEL 3 select the file that you want to change and press OK Enter the new start time by over writing the current start time Defferred Transmit Enter The Start Time 4 Enter a ne
48. full Request the originator to re send the Relay 70 stations when the Relay Transmission Request Transmission Request after the reserved was received communication is finished 742 Unable to dial to Key Operator Job Tracking NYSE Incorrect setting or wrong number set 800 814 Unit was requested to relay a document or Check with the other party 816 825 Confidential Communication but has no capability 815 Mailbox is full Install Optional Flash Memory Card 850 Because the Dept code that had been input to Fax Driver Confirm the Dept code registered in the Fax Panafax Desktop was not in accord with the Dept code Driver Panafax Desktop or the machine registered in the machine the directed relay was refused 870 Memory overflow occurred while storing documents 1 Transmit documents without storing into memory 29 into memory for transmission 2 Install Optional Memory Card D 2 e o 7 re O 2 A 1 After identifying the problem and verifying the recommended action if the information Codes NOTE keep reoccuring or for help on Information Codes that appear on your machine but are not listed above please contact your local Panasonic Authorized Dealer For mechanical failures see the Troubleshooting section in the Operating Instructions For Copy amp Network Scan Functions included on the CD Troubleshooting Verification Stamp To remove the Stamp 1 Open th
49. i original s face up on the ADF 1b f Place a book or an original face down on the Platen Glass 2 MODE SETTING et i a 15 00 ORG SIZE ALTR COMPLETION COMM STATUS GET EMAIL AC NANE File Type And Name Select Function image tif Features X c LL m c e T FILE NAME File Type and Name dd 15 00 0 EE 4 Select TIFF or PDF File Type and a Io ex T3 CIES 1c 0d 0 CREE SA DES ALTR scu tree Leuten TELE ET EN MEM When you select or PDF the MEHENEN o File Name will be displayed as we g image tif or image pdf caren d e unm cer ewan REDE ELE EE ETE Continued on the next page 1 3 1 Sending Documents via LAN Change the File Format and File Name 4 b Select File Name Customer Name The File Name is displayed on upper LCD You can Change the File Name by pressing Type TIFF or PDF MEN Enter the new File Name Up to Edit File Name 20 characters by using the image character keys and press OK Ready To Fax ORG SIZE ALIR BASIC MENU aaah arse g NEM COMPLETION com sumus DARKER cet EMAIL SNE DE tee RI 5 ADDRESS BOCK m m I ALTR DIRECT TO PANASONIC 6 Enter email address by any combination Memory Transmit STN s 001 of the following methods mae
50. is number not set When the code or password is set it is represented by asterisk 2 Description HOME means home 5 Standard setting Factory preset standard setting position setting 3 Selection 6 Changed setting indicates that the Factory preset setting was changed 214 Troubleshooting If You Have Any of These Problems Mode Symptom Possible Cause Action During Transmission Transmission Copy Quality During Reception Document doesn t feed multiple feed Does not stamp Stamp too light Vertical lines on the transmitted document Transmitted document is blank ES Add Paper Recording paper misfeed Recording paper doesn t advance into machine Recording paper doesn t eject after printing Document auto reduction doesn t work 5 Add Toner M No Waste Toner Box Continued on the next page 1 Check that your document is free of staples and paper clips and that it is not greasy or torn 2 Check that your document is the right type to send through an ADF by consulting the list on Originals You Cannot Send If your document has the characteristics listed use the Platen instead 3 Check that the document is loaded properly Check Fax parameter No 04 and No 28 settings Check own copy quality If copy is OK your machine has no problem report to the receiving party that they have a problem If copy is NG clean the Document Scanning Area Replenish t
51. is inputted Since it sets up by a hexadecimal number 1 F can be inputted Either a panel screen or a control panel can be inputted 4 P key Move the cursor in the input field Press q key and then the cursor moves to the left fields If it is in the First Field it moves to the Last Field Press p key and then the cursor moves to the right fields If it is in the Last Field it moves to the First Field Clear key Delete a letter on the cursor in the Field If all the indicated letters are deleted only the cursor will be indicated Stop key Return to the start screen Setting Up IPv6 IPv6 Address Setting the IPv6 Address The setting method of the IPv6 address is explained A setup of IPv6 is performed by FUNCTION MODE on a panel screen Setting Item IPv6 Pv6 Auto Configuration Pv6 Address Pv6 Default Router FUNCTION Function Mode Select A Function GENERAL SETTINGS f COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS t 2 GENERAL SETTINGS 09 Key Operator Mode i oo d Ka e o oO o 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPACE Function Mode GENERAL select An Item 4 60 IPv6 4 60 IPv6 Funet ion Mode Select And Press K Continued on the next page 1 O O Set
52. key name Up to 15 characters and press OK By default the POP key name is the first 15 characters of the POP user name If you do not want to change it press OK Manual POP RCV Enter Password 6 Enter the POP password Up to 30 characters and press OK Ex CD CD CD CD Manual POP RCV Select And Press OK Delete POP Receive Mail f Select whether to delete the retrieved POP email from the POP server and press OK Valid will delete after email retrieval Invalid will not delete after email retrieval E NOTE 1 If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP server when programming the Program Key leave the POP Password field Blank By leaving it Blank the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail 142 Program Keys Using the POP Email Retrieval Key To retrieve your Email from the POP Server by using the Program Key follow the procedure below FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Press the Program key programmed for POP Retrieval Key Ex POP1 If the POP User Account Name is not entered in the Program Key enter the POP User Name Up to 40 characters MMM dd yyyy 15 00 Ready To Fax Features X c LL c e T Manual POP RCV Enter Account Name 2 START 2s If the
53. serv cine caged pan E span DI DUM CU ROB K TED ERE RD FANE DEUS 223 FCC Notice Tor User in USA secnasawaicsisicesictasiuteatensdumnedveuecsnwedeuatensunvevesbusaeawscteanedvoneeneiwes 225 Notice to User in Cala d cirea een i ec ctas twp n n curl ER 227 MOSS AE scissor E seca E cee eee 229 PE NAGS NO 236 DVO de 237 Safety Information DE SI bl ll v 1 v I N WARNING denotes a potential hazard that could result in serious injury or death TO PREVENT FIRE OR SHOCK DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE IT MUST BE PROPERLY GROUNDED THIS PRODUCT UTILIZES A LASER ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY CAUTION USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR SINCE OZONE IS HEAVIER THAN AIR IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED CAUTION CLASS 3B SE LASER RADIATION WHEN OPEN AND INTERLOCKS DEFEATED AVOID EXPOSURE TO THE B ATTENTION o
54. the Journal 20 7 208 Journals and Lists Transaction Journal Explanation of Contents mea oO N T 5 6 7 8 9 10 11 12 13 14 NS a N NSAN Printout date Printout time Journal number Communication result Number of pages transmitted or received File number Duration of communication Type of communication Remote station identification Communication date Communication Start time Diagnostic Own LOGO Own ID number Own Character ID OK indicates that the communication was successful BUSY indicates that the communication has failed because of busy line STOP indicates that STOP was pressed during communication P OK indicates that memory overflow occurred while storing the documents into memory for transmission but successfully stored document s was sent R OK indicates that the Relayed XMT was successful B OK indicates that the Batch Transmission was successful indicates LAN transmission 3 digit Info Code See page 217 indicates that the communication has failed The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that th
55. the LAN and transmits the Ledger size document s After the document s are sent the Ledger Email Transmit Select Mode will automatically return to the preset position ON To send with reduction follow the steps below Repeat steps 1 to 5 except in step 4 set the Ledger Email Transmit setting to OFF position When the Select Mode Ledger Email Transmit setting is set to the OFF position the transmission reduction is according to the setting of Fax Parameter No 141 LAN XMT Reduction See the Table below Ledger Email Transmit ON Transmits actual document size without reduction Ledger Email Transmit OFF Reduces LEDGER size document to B4 size or to A4 Letter before transmission According to the Fax Parameter No 141 LAN XMT Reduction setting see Table below Document Size Transmission Ledger Email Transmit OFF Document Size ON Fax Parameter No 141 Fax Parameter No 141 LAN XMT Reduction LAN XMT Reduction set to Invalid set to Valid OU LEDGER EE M A4 Letter Letter LM Letter A4 Letter A4 Letter NOTE 1 Factory default setting for Fax Parameter No 141 LAN XMT Reduction is Invalid Ledger Email Transmit Sending Documents via LAN Change the File Format and File Name Your machine can change the File Type and File Name can change only the File Type FAX EMAIL id Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode lag
56. the delivery mechanisms and the recipients Table of Contents Getting to Know Your Machine Salty Mi OCTAGON ec HP 9 3 Connecting the Cables eene tete 12 COonIror AUN rss acess ce MWh MUdMN SEE RM MEE NEUE EE MICI MEME 14 Before Starting LOAGING DOCUMCING EET TITLES 17 E How to Load Documents emere eterne 17 Sending Non Standard Size Documents eee 17 Basic Transmission Settings 11 leeeeeeeileeeieeuieenieen eee n nnne n aha nena nana nana 18 E General Description cccceccccccsescsessessecessesersessecersersesersaeeaversatersneeasersreatenes 18 B Contrast 1e 18 WY Resolution eeseseeeeeeenee neret etre trennen 19 I Original Text Photo ececesenene tnter 20 B Others 11st tnn 20 Sending Documents ee eceeeieeeiienieeei eene hn nhan sanus a sua us osa ssh s sans nennen nana 21 E Flatbed Scanning eeseeetener entente 23 E Searching and Editing the Address Book e 23 Facsimile Features SNANG DOCUMEN S ose E OE 25 E General Description cccceccccccsesssessescecescesesserseceesersecersaveesersarerseneasersteatenes 25 H Viliurre eM TRANSMISSION P 25 WY Rotated Transmission eeeeenememr eene 2f I 2 Sided Transmission Receiving ee 27 WY On Hook Dialing eee tette 28
57. the machine Platen Glass aligning it with the arrow mark on stops the original size guides Sending Non Standard Size Documents When transmitting non standard size document s the machine may perform Rotate Rotation XMT Transmission automatically and not transmit the portion of the document that exceeds the gt T standard size P portion See Note 1 The portion labeled P that exceeds the 284 standard document Direction size is not sent N OTE 1 When an oversized original is sent to another machine sometimes it is reduced in accordance with the other party s recording paper size Ex lt Ledger size Letter size Basic Transmission Settings General Description MMM dd yyyy 15 00 HH CA Qim Ready To Fax CEEE ADDRESS BOOK Original Set COMPLETION COMM STATUS GET EMAIL PAD NAME You can temporarily change the transmission settings either before or fant you place the document on the ADF These settings are as follows CONTRAST RESOLUTION ORIGINAL TEXT PHOTO e X STAMP e 2 SIDED ORIGINAL e FILE TYPE AND NAME After your document s have been sent your machine will automatically return to the preset settings Your machine is preset to Normal contrast If you wish to send a document with lighter contrast change the setting to Lighter If you wish to send a document with darker contrast change the setting to Darker L
58. you set password reception and set the parameter to ON it stays until you change the setting to OFF Compatibility with Other Machines You can only use password transmission and reception with another Panafax compatible machine s listed below 1 Special settings are required Please refer to the individual Operating Instructions of each model e DP 180 e DP 8020E e DP C265 DP 190 e DP 8032 DP C305 DP 1820E e DP 8025 DP C322 DP 1820P e DP 8035 DP C323 DP 2330 e DP 8045 DP C354 DP 3030 e DP 8060 DP C405 DP 3530 e DP C213 DX 800 DP 4530 e DP C262 UF 6000 DP 6030 e DP C263 UF 9000 DP 8020P e DP C264 Password Communications Setting Password Transmission To set transmission password and parameter FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode Features 2 i T O TW 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPACE Function Mode FAX EMAIL Select An Item 00 User Parameters 4 Press 01 Fax Parameters 4 amp or 4 to scroll the display to the desired Fax Parameter See page 190 Fax Parameters Input Number Press OK Ex 043 Password Transmit Password Transmit or Press 01 Fax Parameters and enter the Fax
59. 0 to 60 minutes from the keypad and press OK If you make a mistake press CLEAR to erase the time interval and then re enter the correct value 6 147 Auto POP Receive T 8 Fax Parameters Select And Press OK Auto POP Receive CANCEL Select the desired setting and press OK Press Select the desired setting and press OK Press 148 Del POP Receive Mail Fax Parameters Select And Press OK Del POP Receive Mail Fax Parameters Select And Press OK Del POP Error Mail CANCEL Receiving Documents via LAN Receiving Email from a POP Server 9 Select the desired setting and press OK Function Mode FAX EMAIL Select An Item CANCEL To return to standby Features X c LL _ c e T NOTE 1 When an unsupported file attachment is received an error message is printed to inform you that the file attachment could not be printed 2 When Fax Parameter No 148 DEL POP Receive MAIL and or Fax Parameter No 149 DEL POP ERROR MAIL are set to 1 Invalid email with errors will not be erased This will allow you to retrieve this email from your PC later Furthermore if these Fax Parameters are set to 1 Invalid you will need to delete mails from the POP server periodically POP servers allocate a certain amount of space per account and if mail is not deleted regularly your mail box will overflow and new incoming mail
60. 01 555 1212 I ee ee eee ee es l 4 02 Page s Following This Cover Page Explanation of Contents 1 Starting time of communication 2 Recorded name in the Address Book station 3 Your LOGO Up to 25 characters and ID Number Up to 20 digits 4 The number of pages to follow This information is not shown when transmitting by Direct Transmission Mode 19 16 Password Communications General Description Password Communications including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations You can set Password Transmission and Password Reception independently or both together To use Password Transmission you must set a 4 digit transmission password in advance The password must be shared with other compatible Panafax machine s If the transmission password in your machine does not match the transmission password in the other compatible Panafax machine s the transmission will fail You can select password transmission by setting MODE SETTING SELECT MODE PASSWORD XMT to ON when you send a document To use Password Reception you must set a 4 digit receiving password in advance The password must be shared with the other compatible Panafax machine s If the password in your machine does not match the receiving password in the other compatible Panafax machine s the reception will fail Once
61. 147 AUTO POP Receive When there is mail to be retrieved from the POP server your machine will retrieve it and print the email unattended If this parameter is set to 1 Invalid the machine will not retrieve it but displays the number of mails on the POP server No 148 DEL POP Receive MAIL Select whether the email is deleted from the POP server after it is retrieved by your machine No 149 DEL POP ERROR MAIL Select whether to delete the email from the POP server when the file attachment format is not supported To set the above POP parameters follow the steps below Features X c LL m c e T FUNCTION R Function Mode Select A Function GENERAL SETTINGS H COPIER SETTINGS FAX EMAIL SETTINGS H PRINTER SETTINGS Y 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols amp and SPACE Function Mode FAX EMAIL Select An Item Continued on the next page 1 3 f 138 Receiving Documents via LAN Receiving Email from a POP Server 5 Press 01 Fax Parameters Parameter See page 190 Ex 146 POP Timer or 4 to scroll the display to the desired Fax Fax Parameters Input Number Press OK POP Timer Press 01 Fax Parameters and enter the Fax Parameter number directly from the keypad and press or START key Enter the desired retrieval interval time
62. 3 Sending Documents via LAN Using a Mailing List Using a Mailing List stored in the mail server simplifies the process of entering multiple locations and allows you to send to an unlimited number of email addresses with one easy operation Ask your Network System administrator for information on how to utilize the Mailing List 134 Receiving Documents via LAN General Description Your machine offers you a choice to receive Fax documents unattended by default or manually over regular telephone lines Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP mail server However when your machine is configured to receive email using SMTP protocol the email can only be received and printed unattended Internet Fax Received on a PC Figure 1 Outlook Express Inbox Sample ml Inbox Outlook Express Iof x Eile Edt View Tools Message Help i DB amp lem V New Mail Reply Reply All Forward Gl Delete Send Recv k Addresses Find fal Outlook Express A DX 800 New iF AX Generation mm dd yy 3 15 PM Local Folders M4 PDIC OFFICE Panasonic Meeting Agenda mm dd yy 3 17 PM Ga Inbox 5 amp sales panasonic com Sales Report mm dd yy 3 18 PM BQ Outbox amp pdic panasonic com DP 2000 ONE TOUCH ABBR List mm dd yy 3 19 PM Sf Sent Items bA pdic panasonic com Internet FAX Return Receipt mm dd yy 3 20 PM mm dd
63. 3 Wopg PRINT OUT TRANSMIT POLLING Features 2 i T O TW e Deferred Communication See page 42 Polling Communication See page 46 6 Program each Function f You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing STOP 03 Program Keys Editing for Group Dialing If you have to change or erase any of the Group Dialing follow the steps below To change the setting of Group Dialing FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Select A Function FUNCTION R Function Mode GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 04 Delete Program GRP 3 03 Modify Group Dial Modify Group Dial 4 Enter the Group Dial you wish to change and press OK Ex GROUP A and press OK Modify Group Dial 54 Program Keys Editing for Group Dialing 5 Enter the new Group Name Up to 15 characters and press OK See Note 1 Ex NEW GROUP and press OK Modify Group Dial Enter Key Name Features 2 i T O TW 6 Enter the new Key Name Up to 15 characters and press OK See Note 1 Ex NEW GROUP and press OK Group Dial STN s 002 Enter Station s Then Press OK Es Gn 6 oo Enter the Address Book Diali
64. 6 SMTP Mail Server esee 108 oub Addressing cccesccsseecseeceeceeeecseeseneseeeenes 66 Substitute Memory Reception 36 T Transmission Password esses T7 U User Parameters s esee 120 177 V Verification Stamp eeeeeessee 20 220 x ipu ddy memo The following trademarks and registered trademarks are used throughout this manual Microsoft Windows Windows NT Windows Server Windows Vista Excel PowerPoint Outlook amp Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries Adobe Acrobat Reader amp Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated All other trademarks identified herein are the property of their respective owners Eudora is a registered trademark of QUALCOMM Incorporated PEERLESSPage is a trademark of the PEERLESS Systems Corporation and PEERLESSPrint and Memory Reduction Technology are registered trademarks of PEERLESS systems Corporation and COPYRIGHT 2002 PEERLESS Systems Corporation Monotype is a registered trademark of Monotype Imaging Inc registered in the U S Patent and Trademark Office and may be registered in other jurisdictions ColorSet is a registered trademark of Monotype Imaging Inc registered in the U S Patent and Tradema
65. 7 Routing TSI 8 Relay Address Up to 15 characters Up to 15 characters Up to 36 digits Telephone number Up to 60 characters Email address Telephone Number Email Address programmed into the Address Book Up to 20 digits Up to 20 digits Journals and Lists Group and Program List To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING PRINT OUT Printout HB Jip Select A Function fuia ESTE appRess Book DEFERRED f POLLING f SELECT EDIT FILE BASIC venu DEFERRED ADV COMM 4 MODE t MODE ug PRINT OUT JOURNAL ADDRESS BOOK LIST h PROGRAM LIST FAX PARAMETER LIST IND XMT JOURNAL 2 PROGRAM LIST Sample Program List KKK KKK KK KKK KKK PROGRAM LIST DATE MMM dd yyyy TIME 15 00 x 1 2 3 4 KEY NAME PROGRAM NAME TYPE TIMER DESTINATION S TEST TEST GROUP PANAFAX SALES DEPT ACCOUNT ACCOUNT POP DELETE EMAIL Invalid 5 ACC ACC POP DELETE EMAIL Valid PROG B PROG B GROUP PANAFAX PANASONIC PANASONIC DP XXXX K k kkkk kkkkkkkkkkkkkk HEAD OFFICE o kkkkk 201 555 1212 k k kk Uu Explanation of Contents Ey 1 Key name o0 gt 2 Program name Up to 15 characters DT 3 Type of communica
66. 87 E Dialing with a PIN Code eeee treten 89 Selective Reception esent buda esu Ed DM UR SIND UIN IN NEUE 91 MY General Description nennt 91 Setting the Selective Reception ee s 91 Department OS sre rr V 93 MY General Description cccceccccecsecsccessesesercscsseececeesersaceeseevevesaversersacersnreeterees 93 Activating the Department Code Feature c ccccccecceceeeeseeeeseeeeeseeeeaeeeees 93 Sending Document with Department Code 95 Printing a Department Code Journal ccccccccseeceeeeeeeeaeeeeeaeeeeesaeeeeeaaeeeeas 96 Table of Contents Facsimile Features CHE NS OCG mee E 98 MY General Description eene trennt 98 E Printing or Viewing a File List cccceccecseceeseeeeeeeeeseeeeseeeeseeeeeaueeeseeeesaeeesaes 98 E Changing the Start Time or the Station of a File eee 100 WY Deleting a File eene tette 102 E Printing Out a File eeeseesetetteene entente ertet 103 a Adding Documents into a File essere 104 E Retry an Incomplete File eeeseeeeseeeeeee eene nnne 105 Internet Fax Features Pre Installation Information ER 107 E Internet Fax Features 107 3 Setup as SMTP Mail Server 108 E Setup as POP3 Client nennen 10
67. 9 Internet Communication Features 1 eeceeeieeseeenieeeiee nnne enhn hann nnn ananas 112 E Internet Fax Transmission ee nei 112 MB Direct Internet Fax XMT u cccsccccssccccssssesescsceceseseseseeceneseseseecsneneseseaeeceeeeeees 113 E Internet Mail pA o1 612 6 6 n MENTRE cO c IHE 114 WY Inbound Routing esce tnter trt 115 ll Fax Forward EE 116 E Dynamic Host Configuration Protocol DHCP e 116 lI SMTP Authentication essent 116 Lightweight Directory Access Protocol LDAP 117 E Relayed Transmission cccccccceceeeeeeeeeeeeeeseeeeeeeeeeaeeeesueeseueesaueeesaeeesaeeesees 117 IInportant ANON INV AU ON asse deco ive eR xU PON EE aix NEN NEIN EP MIN PEDI M M IRE 118 User T AR ANIC S iuo ns iemsie cie nc diese osa vesincsnsuixdessaw bi sSVMEE cue cies qu aS e cAM ENS dS ERE IR REDEUIENE ETE RN MEEE 120 Setting the User Internet Parameters e 120 Setting the Internet Parameters 11leeeeeeeeeeieeeieenieen nennen nn nnne nnn anna nnns 122 Setting the User Parameters for the LAN Interface ee 122 Sending Documents via LAN 1 eseeeseeesieenieee nene n nnn nnn nnn n nna h nsns sanus 124 E Manual Email Addressing e nen 124 Address Book Email Addres SW One 126 E Multi Email Station Addressing
68. AIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Place original s face up on the ADF Or JL Place a book or an original face down on the Platen Glass 2 MODE SETTING mh MODE Select Mode Select A Function T DEFERRED POLLING SELECT W EDIT FILE BASIC MENU Cou d ADV COMM A MODE MODE JPRINT OUT 3 COVER SHEET Cover Sheet Select A Function Continued on the next page f 3 Fax Cover Sheet Using the Fax Cover Sheet Cover Sheet is not attached or Cover Sheet is attached 5 x MMM dd yyyy 15 00 Ready To Fax Sup Set 6 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex PANASONIC f START NOTE 1 To change the preset Fax Cover Sheet Setting change the setting of Fax Parameter No 56 see page 192 2 This function is available for memory or direct transmission modes 3 The Fax Cover Sheet is not counted in the number of pages column of the journals 4 When the Fax Cover Sheet setting is set to On the Quick Memory XMT feature is disabled T4 Fax Cover Sheet Using the Fax Cover Sheet Fax Cover Sheet Sample AAAA FACSIMILE COVER SHEET 4 1 MMM dd yyyy 15 00 2 Message To Features 2 i T O TW 3 P d 3 D2CZ21 ales esa q PANASONIC 2
69. AX EMAIL mode tad rece original s face up on the ADF Ib Place a book or an original face down on the Platen Glass 2 MODE SETTING POLLING ADV COMM Polling Advanced Comm HB CA det Select A Function CORET avvRess Book Features 2 i T O TW F POLLING OMM f aDV COMM MAILBOX SUB ADDRESS TRANSMIT y LAN RELAY XMT 3 SUB ADDRESS TRANSMIT Sub Address Transmit Enter Sub Address TEXT iw EON PHOTO 4 Enter the Sub Address Up to 20 digits and then press OK Ex 2 7 6 2 and press Sub Address Transmit Enter Password Continued on the next page 71 Sub Addressing Using Sub Address Temporarily 5 Enter the Password Up to 20 digits and then press OK Ex 12 2 8 4 5 and press Sub address XMT STN s 000 Enter Station s 6 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations f START p 72 Fax Cover Sheet General Description A Fax Cover Sheet can be automatically attached to your transmit document s that shows the recipient s name originator s name and the number of pages attached Transmitted as Received as Page 1 Page 2 Page 1 Using the Fax Cover Sheet Features 2 i T O TW To attach a Fax Cover Sheet to a transmission follow the procedure below FAX EM
70. AX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING EDIT FILE MODE Edit File Mode HH Q5 Select A Function CTE 5552s BOOK 7 DEFERRED d POLLING BASIC MENU3 comm ADV COMM FILE LIST CHANGE TIME STN Features 2 i T O TW DELETE FILE PRINT FILE ADD DOCUMENT RETRY INCOMP FILE PRINT FILE Print File Check Setting Press OK Select the file that you want to print and press OK QJ Your machine will print the file The document s will remain in memory even after printing the file NOTE 1 Your machine cannot print the file while it is being sent 103 Edit File Mode Adding Documents into a File To add documents into the file follow the steps bellow FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode lag ace original s face up on the ADF tb Place a book or an original face down on the Platen Glass 2 MODE SETTING EDIT FILE MODE Edit File Mode HH 35 Select A Function i oc nc ftm Book 3 ADD DOCUMENT Add Document Check Setting Press OK MEM DEF XMI No 014 P001 DEFERRED COMM 22 00 TOKYO MEM DEF XMI No 018 DEFERRED COMM 20 30 PANASONIC 4 Select the file that you want to add document s to and press OK 5 Your machine will start storing the document s into a file NOTE 1 Your machine cannot add the document int
71. Act of 1991 For details see FCC NOTICE at the end of these Operating Instructions gt O c prar m o o E r O Address Book Adding Address Book Dialing Numbers The Address Book contains Speed dialing numbers To use this dialing method you must first store the telephone numbers or Email addresses using the following procedure Up to 200 stations plus an additional 800 with the optional Hard Disk Drive DA HD31 is installed To add a Telephone Number or Email Address follow the steps below FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 00 Address Book Address Book Select An Item 04 Delete Station 3 01 Add Telephone Number Add Telephone Number Enter Number or 02 Add Email Address Add EMAIL Address Enter Email Address 180 Address Book Adding Address Book Dialing Numbers Enter a telephone number Up to 36 digits or an email address Up to 60 characters Add Telephone Number Enter Number Add EMAIL Address Enter Email Address abc panasonic com_ then enter the station name by using the QWERTY keyboard Up to 15 characters Ex CAPS S A L E S _SPACE DJ E P J T As for the rest it is the same procedure of the add Email address as the
72. Address of General Settings to No Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode Input Key Operator s password 27 DNS Server Address 121 122 Setting the Internet Parameters Setting the User Parameters for the LAN Interface Depending on how your machine will be configured to communicate on the LAN the appropriate parameters listed in the table below must be stored first See pages 107 to 111 p orm 04 Time Zone The Time Zone is required as part of the Email header information when sending Internet faxes 05 Email Address The Email Address assigned to your machine for sending and receiving Up to 60 characters bw SWF soneran The rare ct SMTP Nal Server win Pot umero T eres fe ennnen esenee o b Sure Aan Peso Tre WTE Aan Passo Pewee Password assigned to your machine Up to 30 characters LDAP Search Base ID for starting the search in the directory on the LDAP Server with Port Number Up to 60 characters 1 Default Subject The default information to be added to the Subject Line for all outgoing Email Up to 40 characters Co oO N C1 co 22 Default Domain When the outgoing email address is incomplete by SMTP standards the Frequently Sent Domain specified here will be automatically added to the email address This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain Up t
73. BOX DELETE FILE Polling Advanced Comm ee HH ie ee Select A Function a COAT apveess Book SELECT EDIT FILE 4 POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT LAN RELAY XMT Delete Conf File Enter Password 4 digit 3 Enter a 4 digit Confidential Code and press OK Ex 22 2 8 3 and press Confidential Mailbox Deleting a Confidential Document Stored in Your Machine s Mailbox To delete all confidential files in memory FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING POLLING ADV COMM Polling Advanced Comm HB Dee Select A Function En apvRess Book POLLING ADV COMM POLLING Features 2 i T O TW MAILBOX LAN RELAY XMT Delete Conf File Enter Password 4 digit Delete All Files 65 Sub Addressing General Description The Sub Addressing function allows you further routing forwarding or relaying of document s to the desired recipient s when used in combination with the Networking version of HydraFax LaserFAX software This function conforms to the ITU T recommendation for T Routing Facsimile Routing utilizing the Sub Address Example of aNetwork Document Ex Dial 2013331234 SUB 004 Extension Network 5 O 1000 E aS A Se ee CE a EA 5 Tm N Zn CN Document with SUB Ex
74. Control Panel ONLINE FAX EMAIL cele ON LINE Indicator Used to select the Used to select the Blinks When sending or FAX EMAIL mode original size manually receiving FAX Email communication Ex DP 8032 ONLINE ONLINE TELL pr ORIGINAL 6x0 4 SIZE SIZE D Jul FAX EMAIL ca SCAN FILE C LETTER C gt wvoice e Q PRINT DATA STATUS Touch Panel Display amp PRINT DATA LED Green PRINT DATA o Elashes When receiving printing data e Lights While printing A STATUS LED Red SAUS Lights Flashes when trouble occurs Flashes Machine detected an alarm status No paper in the Tray Tray not selected Toner is getting low etc Lights Machine detected a trouble status No paper in the selected tray or toner has run out Machine detected trouble such as paper misfed or jammed amp ACTIVE LED Green t Flashes When machine is active e Lights When the received fax message is in memory Control Panel ENERGY SAVER FUNCTION 21O O e Used to start or select the function and sub functions e Used to switch the machine into energy saving mode For more details see Energy Saver page of the Operating Instructions For Copier ENERGY SAVER INTERRUPT FUNCTION RESET P 8032 TOR Omen MEL ACTIVE REDIAL PAUSE Used to enter a pause when recording or dialing a telephone number or to redial the last dialed n
75. E Function Mode FAX EMAIL Select An Item Customizing Your Machine Setting the Fax Parameters 4 Press 01 Fax Parameters 4 or to scroll the display to the desired Fax Parameter eee page o0 aeger p Ex 004 Stamp m or Press 01 Fax Parameters and enter the Fax Parameter number directly from the keypad and press or START key 5 Enter the new setting value Fax Parameters Ex Select And Press OK Stamp HOME 6 To set another parameter press CANCEL to return to Step 3 or press STOP to return to standby i oo gt lt e o oO o NOTE 1 To scroll the Fax Parameters in Step 4 press 4 or 2 To print out a Fax Parameter List see page 214 199 190 Customizing Your Machine Fax Parameter Table Factory default setting Nel Parameter sono Comments 000000 Print Fax Parameter List Prints the Fax Parameter List Contrast 1 Lightest Setting the home position for the CONTRAST MM oe 4 Normal 7 Darkest Resolution Setting the home position for the RESOLUTION HOME Original Setting the home position for the ORIGINAL HOME Txt Pht 004 Stamp Setting the home position for the STAMP HOME To select the stamp function when document is stored in memory see Fax Parameter No 28 005 Memory Setting the home position for the MEMORY HOME
76. E 1 Link Local Address will be generated automatically 202 Setting Up IPv6 DNS Server Address Setting the DNS Server Address DNS Server Address is set up about the IPv6 Address DNS Server Address setting screen een i HosTNAME 2 255 255 255 255 INPUT Pii DOMAIN NAME ESE em CEmO l5 T evi Primary ONS server aderes l d an 2 IPv4 Secondly DNS server address D 4 1 IPv6 Primary DNS server address 2 IPv6 Secondly DNS server address Setting up the DNS Server Address FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS t i oo d Ka e o oO o 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPACE q nu netion Mode Sel ec select And Press 0 x5 3 27 DNS Server Address jT i ZI CANCEL Continued on the next page 2 O 3 Setting Up IPv6 4 aad Selection of NO will forbid Internet Fax by IPv6 DOMAIN MAME 5 a IPv6 DNS server address setting SU Men Mode set IP Addr find WEEE DOMAIN NAHE ABCD 1234 ABC3 5678 ABCD 5678 1324 4578 The IPv6 address will be indicated After completing the setup cycle the power by turning the Power Switch on the Left side of the machine OFF and ON NOTE 1 Please refe
77. E Transmission Reservation cccccecccccssessesersescesersercesersesersersasersnseesersreesenss 29 Bl nedialing O 31 Receiving Documents ii stewiescisndensicsssdsaswteversesdectestacsetvesecesdacuecsaneaisauadcasenecesaveuscedeehecimaas 32 E General Description cccceccccccsessesessersecessesessessecersrseservrersersaseeseneasersereatenss 32 E Automatic ECS OM M 32 E Manual pico p 32 MB Print Reduction sse 34 E Receiving Oversize Documents c ceccceeeeccseseccseeecseusecseeeeesessessaneeesegs 35 Substitute Memory Reception cccccccccccesecessesesescesecessesessesersesersecervasereasen 36 Mode Setting ater E TOT DETTO 37 Setting the Mode Setting 37 Balen lrans MISSION RET 41 E General Description cccceccccccsecsesessercecessesersersecerserseserveeasersateesnneasereereasenes 41 Timer Controlled Communications s assnnnsnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 42 E General Description cccceccccccsessesessereecesseressessecersrsesersareasersatersnrvaserenreatenes 42 WY Deferred Transmission emeret 42 WY Deferred Polling eceecettne tnter 44 PONO m 46 E General Description cccceccccccsesscsessereecessesessessecerserseservaverversaserseneaserseneatenss 46 Preparing to be Polled
78. Fax will accept Relayed XMT Requests from any domain Features X c LL m c e T Relayed Transmission Setting Up Your Machine for Relayed Transmission Programming the End Receiving Station into your Address Book If the Fax Parameter No 140 LAN RELAY XMT REQUEST is set to Valid you can enter the Relay Address by the following procedure To set an Address Book Station for Relayed Transmission Request FUNCTION R Function Mode Select A Function GENERAL SETTINGS H COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 00 Address Book Address Book Select An Item 3 01 Add Telephone Number Add Telephone Number Enter Number Enter the telephone number add Telephone Nunber Up to 36 digits including pauses and spaces Ex 8 9 0 CO CDCO 2 9 4 164 Relayed Transmission Setting Up Your Machine for Relayed Transmission 29 4 then enter the station name by using the QWERTY keyboard Up to 15 characters AX TRIER Naa Ex CAPS R O M E then enter the key name Up to 15 characters By default the key name is the first 15 characters of the station s name If you do not want to change it press OK Features Add Telephone Number Enter Key Name OME _ Pa LL _ c e T f a Add Telephone Number Add To Favorites 8
79. GS 2 FAX EMAIL SETTINGS 04 Key Operator Mode 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAIL Select An Item 00 User Parameters Continued on the next page O 1 Selective Reception Setting the Selective Reception 4 to scroll the display to the desired Fax 4 Press 01 Fax Parameters Parameter See page 190 Fax Parameters 046 Select Receive Select And Press OK Select Receive Or CANCEL Press 01 Fax Parameters and enter the Fax Parameter number directly from the keypad and press or START key 5 m Fax Parameters Select And Press OK Select Receive N OTE 1 When the Selective Reception is set your machine can receive only from those stations which are programmed in the built in Address Book 2 If your ID number has not been set your machine might not be able to receive from some models To set your ID number see page 179 92 Department Code General Description This operation requires the user to input a preset Department Code 8 digit maximum before transmission The Department Name of the selected Department Code is printed on the Header of each page sent COMM Journal and Individual Transmission Journal When the Department Code is set the Transaction Journal will be sorted by the Department Code numb
80. Gnwr39 rdmg mgcs mei co jp lt lt lt 550 lt error nwr39 rdmg mgcs mei co jp gt User unknown 550 lt error nwr39 rdmg mgcs mei co jp gt User unknown Original message follows Return Path faxGnwpc3l rdmg mgcs mei co jp Received from nwpc3l rdmg mgcs mei co jp Internet FAX nwpc3l rdmg mgcs mei co jp 172 21 22 51 by ifeifl rdmg mgcs mei co jp 8 6 12 3 4W3 with SMTP id OAA24380 for lt error nwr39 rdmg mgcs mei co jp THU dd MMM yyyy 14 52 54 0900 Message ID 200011120552 0AA24380G0ifeifl rdmg mgcs mei co jp Mime Version 1 0 Content Type image tiff Content Transfer Encoding base64 Content Disposition attachment filename image tif Content Description image tif X Mailer Internet FAX MGCS Date THU dd MMM yyyy 14 49 00 0900 From Panasonic Machine lt fax nwpc31 rdmg mgcs mei co jp gt Subject IMAGE from Internet FAX To errorGnwr39 rdmg mgcs mei cp jp Features Pa LL _ c e T 5 MMM dd yyyy 14 49 Inter Fax P 001 001 THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8ER TELEPHONE sOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster Scan over the subject conv The variations of print density on the document cause 13
81. IL Make sure that the FAX EMAIL lamp is ON If not press OX to select the FAX EMAIL mode Set document s You can temporarily change the transmission setting 2 Enter email addresses by any combination of the following methods Manual Email Addressing press after each station is entered Up to 70 stations Address Book Email Addressing Up to 200 stations Ex PANASONIC Memory Transmit STN s 001 TO PANASONIC Lais onem EE cam 3 START di The document s begin to store into memory with a file number Then starts connecting to the LAN immediately after storing the first page See Note 4 While sending the document s via LAN the remaining page s continue to store into memory NOTE 1 If your machine sounds an alarm pi pi pi in Step 2 above this indicates that the Dialer is Full more than 70 full email addresses are entered or 70 transmission reservations including G3 communication have been already reserved 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed 3 The unit will accept a combination of email addresses and PSTN dialing numbers 4 The QUICK MEMORY TRANSMISSION is disable if multiple stations are set 128 Sending Documents via LAN Internet Fax Ledger Size Document Transmission When transmitting via LAN the transmitter is incapable of identifying the receiver s recording
82. INT OUT Select A Function M veros SEEN BASIC MENU DEFERRED EE d E J PRINT ovr ADDRESS BOOK LIST PROGRAM LIST FAX PARAMETER LIST IND XMT JOURNAL 2 ADDRESS BOOK LIST K ov 52 o sji DT ce 0 T A Continued on the next page 211 212 Journals and Lists Address Book List Sample Address Book List kkk eee eee eee ADRESS BOOK LIST 1 2 3 KEY NAME STATION NAME B Bob Jones Bob Jones J John Smith John Smith KR KK e kx x x DATE MMM dd yyyy TIME 11 11 4 EMAIL ADDRESS TELEPHONE NO ROUTING SUB ADDR 6 ROUTING TSI 7 8 RELAY ADDR Jonesb abcdefg com 123456 T 201 555 3456 201 555 1212 4452 1 201 123 4567 RELAY1 Jane Smith Jane Smith ct 201 555 1212 1212 212 555 1234 RELAY2 P Panafaxl Panafaxl panafaxl panasonic com co jp 4827 81 03 5251 1234 Panafax2 Panafax2 panafax2 panasonic com co jp 1773 81 0467 5251 1234 NO OF STATIONS 05 5 DP XXXX k kkkkkkkkkkkkkkkkk HEAD OFFICE PANASONIC kkkkk k 201 555 1212 XXX Explanation of Contents The first letter of station name recorded in your machine 1 2 Key name recorded in the machine 3 Station name recorded in the machine 4 Telephone number recorded in the machine Email address recorded in the machine 5 Number of recorded Address Book stations 6 Routing Sub address
83. L Select An Item 00 User Parameters 1 4 Press 01 Fax Parameters 4 or 4 to scroll the display to the desired Fax Parameter See page 190 l Fax Parameters 037 Receive To Memory Input Number Press OK Receive To Memory or Press 01 Fax Parameters and enter the Fax Parameter number directly from the keypad and press or START key Enter a 4 digit RCV to Memory Password and then press OK Ex 1 22 8 and press STOP o Qi 83 Receive To Memory Setting RCV To Memory FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING TRE So is 15 00 0 ITEE opress Bor BOOK l 3 LETTER 2 SIDED COMPLETION NOTICE GET EMAIL FILE TYPE 2 SELECT MODE RECEIVE TO MEMORY Receive To Memory Select A Function Receive To Memory Select A Function MMM dd yyyy 15 00 Ready To Fax Receive Lo sins NOTE 1 When the memory overflows the machine will stop receiving and release the line The machine will not answer the next incoming call until there is space available in memory 2 We recommend that optional flash memory card is installed when this function is used See page 223 on Image Memory Capacity o4 Receive To Memory Printing Documents After receiving documents with the Receive To Memory feature the following message will appear on the display MMM dd yyyy 15 00 HB qct Rea
84. OMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOOLE 94513 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Drs P N Cundall inino Surveys lta Nes vaclations of print density v cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced o 52 o 9 sji DT ce 0 em oO Probably you have uses for this facility in your organisation Yours sincerely 124 P J CROSS Group Leader Facsimile Research Continued on the next page 2 O O Journals and Lists Communication Journal COMM JOURNAL Explanation of Contents 210 Indication of communication mode 2 Start time of communication 3 End time of communication 4 File number 001 to 999 When the communication is stored into memory a file number 7 8 9 Station number Communication result Key name or mark Recorded name in the Address Book direct dialing number or email address Number of pages transmitted or received
85. Panasonic gt z O c lt O O 5 O Your Machine Operating Instructions For Facsimile and Internet Fax Email Functions Digital Imaging Systems mode No DP 8032 8025 Before Starting Facsimile Features Internet Fax Features Setting Your Machine Printing Journals and Lists LV workio Before operating this equipment please carefully read this manual and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on your machine Problem Solving Appendix IMPORTANT INFORMATION When requesting information supplies or service always refer to the model and serial number of your machine The model and serial number plate Main Name Plate is located on the machine as shown on page 10 For your convenience space is provided below to record information you may need in the future for reference or troubleshooting Model No Serial No Date of Purchase Dealer Address Telephone Number Supplies Telephone Number Service Telephone Number For the total system to work properly via LAN certain information and additional parameters must be set Please contact your network administrator for the required information and connection to the LAN Please confirm other required Internet parameter in General Settings This setting list is prin
86. Parameter number directly from the keypad and press or START key Continued on the next page f f 18 Password Communications Setting Password Transmission 5 Enter a 4 digit Transmission Password and press OK Ex 12 22 3 4 and press Fax Parameters Select And Press OK Password Transmit password is not checked OE password is checked d NOTE 1 You can change the setting temporarily by using MODE SETTING SELECT MODE PASSWORD XMIT for each transmission See page 81 for details 2 To change the password press CLEAR in step 4 Then re enter a new one Password Communications Setting Password Reception To set receiving password and parameter FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS i PRINTER SETTINGS SCANNER SETTINGS t 2 FAX EMAIL SETTINGS 04 Key Operator Mode Features 2 i T O TW 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAIL Select An Item CANCEL 4 Press 01 Fax Parameters 4 or 4 to scroll the display to the desired Fax Parameter Fax Parameters ore diis 10 Input Number Press OK Ex 044 Password Receive Password Receive or Press 01 Fax Parameters and enter the Fax Par
87. Select the favorite setting Relay Station Select Address And Press 9 4 Continued on the next page 1 6 5 166 Relayed Transmission Setting Up Your Machine for Relayed Transmission Enter the Address Book station of the Relay Station that you want to assign to this End Receiving Station Ex LONDON RLY Relay Station LONDON RLY uk rly london panasonic co uk wap coe renf ior funn Crs CE ae Ea ae 1 0 To record another Relay Station repeat Steps 5 to 9 To return to standby press STOP Relayed Transmission sending Documents via Internet Relay Once you have recorded all the necessary parameters in your machine you can send a document to one or multiple G3 fax machines automatically through the Internet Relay Station by using the procedure described below The Internet Relay Station must have all the necessary parameters setup To a Location That Has a Pre programmed Relay Station la is original s face up on the ADF LN Place a book or an original face down on the Platen Glass Enter only the telephone number s of the End Receiving Station s that is pre 2 programmed the Relay Station Using any combination of the following methods Address Book Email Addressing Up to 200 stations For details see page 22 Ex STOCKHOLM Features Pa LL _ c e T Memory Transmit STN s 001 3B is Am ih TO MEM TIER MODE SETTING
88. Server IP Address The SMTP Auth Name The SMTP Auth Password Up to 30 characters The POP Server Name Up to 60 characters The POP Server IP Address POP User Name Up to 40 characters POP Password Up to 30 characters The LDAP Server Name or IP Address Up to 60 characters LDAP Login Name Up to 60 characters LDAP Password Up to 30 characters LDAP Search Base Up to 60 characters The name assigned to your machine Up to 60 characters The information to be added to the Subject Line for all outgoing emails Up to 40 characters Specify the Domain Name Up to 50 characters to be added to frequently used or incomplete outgoing email addresses Ex yourcompany com Enter up to 10 Domain Names that can be selected during manual email addressing Up to 30 characters Enter a security password Up to 10 characters to allow Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via email Enter a password to provide network security to your Relay Station for G3 relay purposes Up to 10 characters Enter you Department Manager s email address for notification of all Internet relayed transmissions for supervision and cost control purposes Up to 60 characters The email text can be changed Requires an authorized service provider to activate this feature Up to 40 characters Enter up to 10 Domain Names that are aut
89. T Report Off Selecting whether the machine accepts and performs G3 relayed transmission Relay Station Functions Setting how the COMM Journal for relayed transmission is sent to the originator Off Don t send Always Always send Inc only Send only if communication has failed Always Inc only Continued on the next page 1 O 3 Customizing Your Machine Fax Parameter Table Factory default setting No Parameter Setting Comments 144 EMAIL Character Set Japanese Selecting the Character Set when receiving or sending email text English 145 Sender Selection Invalid Selecting a pre programmed sender s name and email address before each transmission Valid 146 POP Timer O to 60 min Setting the time interval for the machine to check for email on the POP Server 0 Does not check the POP Server for email Auto POP Receive Invalid Selecting whether the machine automatically downloads an email from the POP Server Valid Del POP Receive Mail Invalid Selecting whether the email will be deleted automatically after retrieval from the POP Server Valid Del POP Error Mail Invalid Selecting whether to delete the email that includes an incompatible file attachment from the POP Server Valid Ifax Return Receipt Invalid Selecting whether to send a return receipt when receiving from another Panasonic Internet Fax Valid EMAIL Header FMT 2 Selecting the header
90. TN S LAN 03 me 003 003 153 00 00 20 XMT fax nwfaxl MMM dd 20 09 01 STN S LAN 04 OK 003 154 00 00 21 RCV fax panasonic com MMM dd 20 10 LAN 05 OK 001 155 00 00 19 XMT T 215 MMM dd 20 11 C0542B0577000 06 634 000 003 156 00 00 00 XMT T 216 MMM dd 20 14 0800420000000 07 408 003 00 02 14 XMT T 217 MMM dd 21 17 0040440A30080 49 OK 000 001 159 00 00 07 XMT TEL XMT MMM dd 20 18 CA40462000000 50 OK 001 001 160 00 00 16 XMT TEL XMT MMM dd 20 19 C8444B0577000 lt lt CONTINUE gt gt 13 PANASONIC DP xxxx k kkk kk xk k ke ke kx kkk k k HEAD OFFICE kkkkk 201 555 1212 KKKKKKKKK 15 14 1 2 kkkkkkkkkkkkxkxkxk JOURNAL kkkkkxkxkkkkkkkkkkkkkkkkkkk DATE MMM dd yyyy TIME 15 00 KKKKK p 04 3 4 5 6 7 8 9 10 11 12 NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 151 OK 001 001 229 00 00 48 XMT PANAFAX MMM dd 22 04 C8444B0577000 152 EE 001 001 230 00 00 01 XMT PANASONIC MMM dd 23 07 01 STN S LAN 153 003 003 231 00 00 12 XMT fax nwfaxl MMM dd 23 09 O1 STN S LAN 154 OK 003 231 00 00 14 RCV faxepanasonic com MMM dd 24 10 LAN 52 m l Oro SS 200 OK 000 001 332 00 01 10 XMT AAAAAA MMM dd 23 19 C8444B0577000 13 PANASONIC DP xxxx x k xk xk xkkkkkkkkkkkk k HEAD OFFICE KKKKK 201 555 1212 KKKKKKKKK 15 14 Continued on the next page 1 Email transmission sent to multiple locations is recorded as a single transaction on
91. able for the 2 Sided scanning option Long Edge 2 Sided scanning aligned to the long edge of the original e Short Edge 2 Sided scanning aligned to the short edge of the original Verification Stamp Ax stamp e Confirms successful transmissions by stamping the bottom of each successfully transmitted page with a small amp mark You or a selected party can be notified with a Job Completion Notice via a pop up screen on your their PC when the Copy Job or the Print Job is completed You must setup the Job Completion Notice feature prior to starting the job and properly setup the Job Status Utility Confirms the commication status COMPLETION NOTICE COMM STATUS Retrieving the Email temporarily GET EMAIL The File Format can be changed temporarily when sending an Internet Fax FILE TYPE AND NAME NOTE 1 When you select TEXT PHOTO or PHOTO your machine will automatically select Fine Resolution 2 When you store a document in memory the Verification Stamp will stamp on the document if it is successfully stored in memory In this case the Verification Stamp is not a confirmation that the document was successfully transmitted If you wish to disable the use of the Verification Stamp when storing document in memory change the setting of Fax Parameter No 28 See page 191 3 To change the preset Verification or File Format position change the setting of Fax Parameter No 04 or 177 See pages 190 and 195 20 sending
92. ack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENS on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ T XXXX The digits represented by are the REN without a decimal point Ex 03 is a REN of 0 3 If your telephone equipment causes harm to the telephone network the Telephone Company may discontinue your service temporarily If possible they will notify you in advance But if advance notice isn t practical you will be notified as soon as possible You will be informed of your right to file a complaint with FCC X D Q Q lt Continued on the next page 2 2 5 FCC Notice for User in USA Your telephone company may make changes in it s facilities equipment operation
93. ails to by assigning a destination station in the Address Book e N OTE 1 When the Fax Forward feature is set the assigned address book station will be restricted from editing Please change this function to Invalid when you would like to edit the telephone number or email address 2 If the communication to transfer a received fax or email fails the received fax or email will print out and then is erased from memory If the Fax Parameter No 156 PRT FORWARD DOC is set to Always the received fax or email will print even when the transmission is successful 3 It is not possible to receive a document if the memory of your machine overflows or is about 95 used 4 When the Fax Forward feature is set the Manual POP Reception will not be available See pages 140 and 143 Fax Forward Fax Forward Using Document Distribution System When your machine is installed with the Fax Communication Board DA FG300 options your machine will allow Fax Forwarding to the Document Distribution System DA WR10 This function is convenient when receiving faxes or emails as you can route them using the Document Distribution System Setup the Fax Forward setting by following steps 1 to 6 See page 155 EUCH depu And PIG 9 4 Fax Forwar OK x 2 2 L2 E o5 cT then enter the email address of the fox A EE DDS Server into the Address Book aste Ex PANA DDS Server Document Distribution System Serve
94. ameter number directly from the keypad and press or START key Continued on the next page f O Password Communications Setting Password Reception 5 Enter a 4 digit Receiving Password and press OK Ex 1 2 3 4 and press Fax Parameters Select And Press OK Password Receive CANCEL password is not checked password is checked d NOTE 1 Once you set the parameter you cannot select the parameter OFF or ON for each reception It is always OFF or ON until you change the setting 2 To change the password press CLEAR in step 4 Then re enter a new one 80 Password Communications Using Password Transmission To use Password Transmission you can select PASSWORD XMT OFF or ON for each Transmission by following the procedure below FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Place original s face up on the ADF or AL Place a book or an original face down on the Platen Glass 2 MODE SETTING SELECT MODE Select Mode Select A Function T DEFERRED POLUNG SELECT W EDIT FILE BASIC MENUS COMM d ADV COMM D MDDE MODE PRINT OUT 3 PASSWORD XMT Password Transmit Select A Function is password is not checked or password is checked Continued on the next page 8 1 Features 2 i T O TW Password Communications Using Password Transmiss
95. and saves you time from entering long and intricate email addresses Relayed Transmission Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line You can attach files with the TIFF F format to this email Using the Sub address specified by the originating fax machine your machine can then route the received documents to the remote machine via an email which can then relay these documents to final destinations where the final recipient is a regular G3 fax machine Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF F format file and then transmit this file attached to an email Features X c LL _ c e T To convert applications into a TIFF F formatted file however requires you to first download the software printer driver from the web site listed below The second part requires you to install the software on your PC See the web site for details about the printer driver installation and operation You can download the Panasonic s printer driver from any of the following URL addresses http panasonic co jp pcc en Internet Fax Transfer to a G3 Fax Internet Fax Transfer to a G3 Fax Transfer to a G3 Fax 117 118 Important Information Your machin
96. anization that regulates communications originating or terminating in Canada A code that is internally generated by your Fax stating a specific operational error or machine failure In a relay network the station that is originating the document transmission The vast collection of inter connected networks that all use the TCP IP protocols The Internet connects independent networks into a vast global internet A private network inside a company or organization that uses the same kinds of software that you would find on the public Internet but that is only for internal use A unique number used to identify equipment or host computers on the Internet An institution that provides access to the Internet in some form usually for money International Telecommunication Union Telecommunication formerly known as C C I T T An industry standard document that allows comparisons of the transmission speeds and capabilities of facsimile machines A report that is printed by your unit listing the last 200 transactions An alternate to the station name that can be programmed for each Address Book dialing key By default it displays the first 15 characters of the station Name A password for the Key Operator administrator to set the machine Key Operator s password is set by combining the alphanumeric characters of eight digits including four kinds of symbol characters Q space The capital letter and the small letter of the alpha
97. are computers that run software programs used to contact and obtain data from Server software program on another computer often across a great distance The data compression method used by facsimile machines Your machine utilizes Modified Huffman MH Modified Read MR Modified Modified Read MMR and Joint Bi level Experts Group JBIG coding schemes Refers to either the Communication Journal Relay Transmission Report or the Confidential XMT Report The report that gives you information about a confidential document s that is held in your machine s memory Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages A Fax Cover Sheet can be attached to your transmit document s that shows the recipient s name originator s name and number of pages attached 229 X D Q Q 230 Glossary DDD Direct Distance Dialing DDS Document Distribution System Default Gateway IP Address Deferred Polling Deferred Transmission Delivery Notice Department Code Direct Dialing Direct Internet Fax XMT Directory Search Dialing Directory Sheet DNS Domain Name Server Domain Name DTMF Dual Tone Multi Frequency Duplex Scan ECM Error Correction Mode Email Address End Receiving Station Energy Saver Mode A telephone service that allows unassisted dialing no operator assistance is required The Document Distribution Syst
98. are connected to If you need to change the dialing method to Tone or Pulse follow the procedure below FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAIL Select An Item i oo d Ka e o oO o 4 01 Fax Parameters M 006 Dialing Method Tone Fax Parameters or Select And Press OK Dialing Method Pulse 175 Adjusting the Volume General Description You can adjust the monitor volume on your machine The built in speaker enables you to hear the dial tone dialing signals and busy tone Setting the Monitor Volume FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MONITOR SET MMM DD YYYY 15 00 00 Monitor You will hear the dial tone through the speaker 2 Press 4 or p repeatedly to raise or lower the Volume 3 176 User Parameters General Description Your facsimile machine has several basic settings User Parameters to help you keep records of the documents you send or receive For example the built in clock keeps the current date and time and your LOGO a
99. ber to get an outside line enter that access number first then enter a hyphen represented by a before entering the full number 171 Relayed Transmission Sending Document s from a PC to a G3 Fax Machine A TIFF Converter software is used on your PC to convert document s into a TIFF file format which allows the Internet FAX to receive the document as an attachment to an email When you are sending a detailed graphic document s to a Panasonic Internet Fax you can specify 600 dpi resolution for better clarity Internet Fax Mailer software is an add in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for the Internet FAX Before sending a printing image as email from the application to the Internet FAX you have to convert the file into the format that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet FAX as an attached document Internet Fax Mailer allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet FAX You can download the Panasonic s TIFF Converter and Internet Fax Mailer software and their respective User s Guides from any of the following URL addresses http panasonic co jp pcc en To simplify the Relay Transmission operation Panasonic has an Optional Panafax Fax Gateway software Please visit the following URL addres
100. bet are distinguished A group of numeric keys located on your control panel A computer network system and printer limited to an immediate area such as an Office Factory and University used to integrate and exchange data Liquid Crystal Display The display area of your machine Lightweight Directory Access Protocol LDAP is a directory service protocol that runs over TCP IP Your programmed company name or identification up to 25 alphanumeric characters Its the hardware address often referred to as MAC Media Access Control address that is assigned to the equipment MAC address is hard coded and is not configurable The MAC address consists of 6 hexadecimal numbers separated by colons Ex 00 00 c0 34 f1 50 The Address of the Mail Server The Internet Fax communicates with your existing Mail Server for all communication traffic Glossary Mailing List A system that allows people to send an email to one address whereupon their message is conveyed to multiple subscribers on the Mailing List Manual Reception A mode that requires operator intervention to receive an incoming document MAPI Acronym for Message Application Programming Interface A standard Windows interface for messaging that enables different mail programs and other mail aware applications like word processors and spreadsheets to exchange messages and attachments with each other MDN This Message Disposition Notification MDN is requested by the
101. c co sg NOTE 1 The Relay XMT Password must be registered for your machine to work as a Relay Station See page 163 2 To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmissions you must setup your network security Enter acceptable Domain Name s and the Manager s Email Address for notification of all Internet Relayed Transmissions See page 163 Relayed Transmission Setting Up Your Machine as an Internet Relay Station To set up your machine as a Relay Station the following parameters must be set properly 1 Relay XMT Fax Parameter No 142 Selecting whether the machine will accept and performs G3 relayed transmission See page 193 1 Invalid Machine will not accept a Relay XMT request 2 Valid Machine will accept a Relay XMT request 2 Relay XMT Report Fax Parameter No 143 Selecting how the COMM Journal for relayed transmission is sent to the originator 1 Off Do not send 2 Always The COMM Journal is always sent after a Relay Communication is completed or has failed 3 Inc Only The COMM Journal is sent if the Relay Communication to the destination has failed 3 Relay XMT Password User s Parameter See Note 1 Enter a Relay XMT Password Up to 10 characters to be used for protection against unauthorized outside stations from accessing your machine to relay messages to a G3 fax machine via PSTN This password should be given out to authorize
102. change Fax Parameter No 031 INC FILE SAVE to Valid in advance See page 191 To retry the incomplete documents refer to page 105 4 To stop the transmission press STOP The display shows Communication Stop Press to stop the transmission The document you stored will be erased automatically If you do not want to erase the documents change the setting of Fax Parameter No 031 INC FILE SAVE to Valid in advance See page 191 Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry or delete the file manually Save AS Incomp File 5 If you would like to print a Communication Journal COMM JOURNAL after stopping a transmission press when the display shows Print Comm Journal Sending Documents Rotated Transmission Letter or A4 Original s are placed in a Portrait f direction the document s will be rotated by 90 and then transmitted in a Landscape f direction The document s will be printed the same size as the transmitted originals at the Receiving Station Rotation XMT Fax Parameter No 078 ROTATION XMT set to Invalid 4 C Receiving Station cL A gt A J tsan Sends with Wa 2 6 7096 Reduction gu 3 Valid Default Position O LL A Receiving Station Letter or A4 Original Letter or A4 Paper Sends with Va Rotated Transmission 2 Sided Trans
103. corder aux installations de l entreprise locale de t l communication Le mat riel doit galement tre install en suivant une m thode accept e de raccordement L abonn ne doit pas oublier qu il est possible que la conformit aux conditions nonc es ci dessus n emp che pas la d gradation du service dans certaines situations Les r parations de mat riel homologu doivent tre effectu es par un centre d entretien canadien autoris d sign par le fournisseur La compagnie de t l communications peut demander l utilisateur de d brancher un appareil la suite de r parations ou de modifications effectu es par l utilisateur ou cause de mauvais fonctionnement Pour sa propre protection l utilisateur doit s assurer que tous les fils de mise la terre de la source d nergie lectrique des lignes t l phoniques et des canalisations d eau m talliques s il y en a sont raccord ensemble Cette pr caution est particulierement importante dans les r gions rurales A Avertissement L utilisateur ne doit pas tenter de faire ces raccordements lui m me il doit avoir recours un service d inspection des installations lectriques ou un lectricien selon le cas Avis Le pr sent mat riel est conforme aux sp cifications techniques d Industrie Canada applicables au mat riel terminal Cette conformit est confirm e par le num ro d enregistrement Le sigle IC plac devant le num ro d enregistrement signif
104. ct POP Check the POP Server IP Address Server IP Address POP Server is down Contact the Network Administrator 721 Cannot connect to the POP Server User Name or Check the POP User Name and Password or Password error the APOP settings Contact the Network Administrator 122 Failed to obtain IP address from the DHCP server Check the 10Base T 100Base TX cable connection Confirm that the Internet Parameter and the DHCP server are correctly configured before turning on or turning off the power Contact the Network Administrator DNS Server connection timed out DNS Server is Check the DNS Server IP Address down Contact the Network Administrator Received an error response from the DNS Server Check the POP Server Name Check the SMTP Server Name n NO 725 726 128 The document was sent to the Internet Fax in an Change the XMT File Format Fax Parameter incompatible file format PDF 177 to TIFF Note PDF file format is only used when sending an Internet Fax to a PC Network Scanning 129 Failed to authenticate SMTP AUTHENTICATION Check the SMTP AUTHENT User Name and 195 when connecting with the SMTP server Password Contact the Network Administrator 730 Cannot retrieve the Journal nor program the Internet Check that the Fax Parameter No 158 PC 195 Parameters and the Auto Dialer remotely via email from a PC REMOTE UPDATE is set to 2 Valid 731 The dialer buffer for manual dialing was
105. d into separate pages This machine is equipped with a Print Reduction function to solve this problem You may select the most appropriate setting from the selections described below 1 Automatic Reduction Each page of a received document is first stored in memory Based on the document length your machine will automatically calculate the suitable reduction ratio 70 to 100 to print the entire document on a single page If the received document is extremely long over 39 longer than the recording paper the document will be divided into separate pages and print without reduction 2 Fixed Reduction You can pre determine the reduction ratio from 70 to 100 in 1 steps The document s you receive will be reduced to the fixed ratio regardless of size Selecting the Print Reduction Mode Set Fax Parameters as shown below See page 191 1 To set Automatic Reduction mode a Set Parameter No 24 Print Reduction to Auto 2 To set Fixed Reduction mode a Set Parameter No 24 Print Reduction to Fixed b Set Parameter No 25 Reduction Ratio to any number between 70 through 100 See Note 1 Ex A4 to A4 96 A4 to Letter 90 Letter to Letter 96 Legal to Letter 75 NOTE 1 If the sending side is set to print the header on the outside of the copy area more reduction ratio will be required 34 Receiving Documents Receiving Oversize Documents If the received document is extremely long over 39 lo
106. d people only 4 Relay Address Auto Dialer Enter the address book station that will assign the Relay Email Address of the Relay Station your machine will use 5 Manager s Email Address User s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email address of the originating station To The telephone number of the destination G3 fax machine 6 Domain Names User s Parameter See Note 2 Register up to 10 Domain Names Up to 30 characters that your machine will accept Relayed Transmission Requests to relay a message to another G3 fax machine via PSTN Ex Registered Domain Names 01 abc co jp 02 def co jp 03 panasonic com In the example above the Relayed XMT Request will be accepted only from the email addresses that include the Domain Name of abc co jp def co jp or panasonic com NOTE 1 This should be different than your machine s Email Address used to receive regular email or Internet Fax as your machine s Email Address is always included in the header of all email messages sent So anyone receiving an Internet Fax from the machine will easily know the Relay XMT Password if it is the same as the Email Address 2 If all the Domain Names are left blank the Internet
107. de No confirmation from the receiving station for the Wait a few minutes and send again previous page sent 408 409 Remote side confirmation of previous page is illegible Wait a few minutes and send again 410 Communication aborted by the transmitting side Check with the other party 407 i ivi 411 Polling password does not match Check the polling password 412 No data from the transmitting side Check with the other party 414 Polling password does not match Check the polling password 415 Polling transmission error Check the polling password D 2 e o 7 re O 2 A 416 417 Received data has too many errors Check with the other party 418 419 420 421 Machine goes to receiving mode but receives no 1 Remote side misdial command from the transmitting side 2 Check with the other party 422 427 Interface is incompatible Check with the other party 430 434 Communication error occurred while receiving Check with the other party 436 490 Received data has too many errors Check with the other party Continued on the next page NO BR IB on O Oo N N 218 Troubleshooting Information Codes ode Meaning 0 PersbleAdion Page 456 e Unit received a confidential document or was 1 Print a File List and check the contents requested to be polled of a confidential document 2 Wait until unit finishes printing under any of following conditions 1 Not enough
108. di 1 The confidential file will be erased automatically at the center station after being polled Confidential Mailbox Receiving a Confidential Document to Your Machine s Mailbox No special setting is required your machine comes with this feature ready to use Your machine receives a confidential fax the same way it receives a normal fax message When receiving the confidential fax the display shows the following message CONF RCV REPORT and prints out the Confidential Receive Report Sample CONF RCV Report ek see ke CONF RCV REPORT DATE MMM dd yyyy TIME 15 00 NOTICE OF CONFIDENTIAL DOCUMENT HELD 1 2 3 4 FILE NO RECEIVED FROM PAGES TIME RECEIVED 040 PANAFAX 001 MMM dd 15 00 PANASONIC DD Xxxx kkkkkkkkkkkkk k kkkk k HEAD OFFICE dd dd _ 201 555 1212 eek4 iXxkx Explanation of Contents Received date and time 1 File number 001 to 999 2 Received remote station s ID Character ID or Numeric ID 3 Number of pages received 4 NOTE 1 If your machine receives two confidential faxes with same confidential code both documents are stored together in the same confidential mailbox 2 Up to 20 Mailbox files can be stored in memory So you can receive the confidential fax using 20 different confidential codes 3 If the memory overflows the machine will stop receiving and release the line 61 Features 2 i
109. digits including pauses and spaces Ex 9 PAUSE 5 5 5 MONITOR 3 4 5 6 Modify Station Enter Number CLEAR 6 su then enter a new station name See Note 1 Ex PIANI AIF AJ X Modify Station CLEAR then enter a new key name See Note 1 Ex PIA JN AIFI AIX Modify Station Enter Key Name PANAFAX 184 Address Book Editing the Address Book 8 2 1 Modify Station Add To Favorites j mos To return to standby press STOP i oo gt lt e o oO o NOTE 1 If you make a mistake use or p to move the cursor beyond the incorrect number press then CLEAR re enter the new number 2 The Address Book cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pages 100 to 102 185 Address Book Editing the Address Book To erase an entry from the Address Book FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 00 Address Book Adress Book Select An Item 04 Delete Station Delete Station Select Address And Press 9 4 4 Enter the station you wish to erase Ex SALES DEPT Delete Station SALES DEPT Es 555 Pee 196 Address Book Editing th
110. dy To Fax FIMEMORY AMT MODE SETTING seg he E SENSU To print the document s follow the steps below Features FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING B mi Ready To Fax pages 2n EL BOOK e E 2 i T O TW Message In Memory g 2 TRR De A Bese COMM STATUS GET EMAIL ENE yee 2 s MODE RECEIVE TO MEMORY Receive To Memory Select A Function 3 PRINT Receive To Memory Select A Function Continued on the next page 8 5 Receive To Memory Printing Documents 5 Enter the password to print the document s and then press OK See Note 1 Ex 1 2 8 4 and press 6 Machine will start to print the document s NOTE 1 If the password has not been set your machine will not prompt you to enter the password The document s will be printed immediately after pressing in Step 4 2 Once the RCV TO MEMORY feature is set to ON the password cannot be changed Fax Parameter No 037 will not be selectable on the LCD display If you wish to change the password set the RCV TO MEMORY feature to OFF first Then change the password See page 84 836 PIN Code Access Selecting the Access Method Prefix or Suffix If your PBX requires a PIN Personal Identification Number code to get an outside line your machine can be set to prompt the user to enter a PIN code before any dialing
111. e 223 3 If you want to retry all files in Step 3 press ALL FILES with no file selected except the file in progress The following message is shown on the display to retry all files o Cancel ion memo 106 Pre Installation Information Internet Fax Features Before setting up your Panasonic machine on your network please read this entire section to be familiar with its functions Your machine is able to perform the following when connected to a 10Base T 100Base TX Ethernet LAN local area network e Send paper based information as an Internet Email e Send Internet fax message Direct Internet Fax XMT Receive and print an Internet Email automatically Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3 fax machine see Fax Forward on page 155 Route received G3 fax message automatically to the sender specified Email address or G3 fax machine using ITU T SUB Address see Inbound Routing on page 151 Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender s fax ID code see Inbound Routing on page 151 Relay an Internet Email to a G3 fax machine via regular fax transmission see Relayed Transmission on page 160 e Scan to Email To utilize the above functions your machine needs to be set up properly on your network Please contact your network administrator for actual networ
112. e ADF cover Open the ADF Input Tray Open the ADF Exit Cover 1 Remove by pulling the Stamp Assembly upward 2 Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp Verification Stamp Order No DZHTO000027 for USA and Canada DZHTO000004 for other countries Reinstall the Stamp Assembly N CAUTION Keep stamp and small parts out of reach of children to prevent chocking or poisoning If a stamp is swallowed accidentally get medical treatment immediately NOTE 1 Please contact your local Authorized Panasonic Dealer to purchase a new stamp 2 Stamp ink refills can be purchased from a stationary store Use blue Shachihata X Stamp ink 2 2 O No 22113 or its equivalent Troubleshooting Checking the Telephone Line If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on your machine No automatic receive 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring report it to your local telephone company
113. e Address Book 5 Delete Station SALES DEPT 9 555 3456 6 5 To return to standby press STOP i oo d Ka e o oO o N OTE 1 If the Address Book Station has been used for a communication reservation the settings cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pages 100 to 102 187 188 Customizing Your Machine General Description Your facsimile machine has a variety of adjustable Fax Parameters These parameters listed in the Parameter Table are preset for you and do not need to be changed If you do want to make a change read the table carefully Some parameters such as the Resolution Contrast and Verification Stamp parameters can be temporarily changed by simple key operation just before a transmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below Setting the Fax Parameters Select A Function FUNCTION R Function Mode GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode l CELLLELLEE SPACE 1 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPAC
114. e machine will automatically switch to the FAX Mode when it is in the Copier Mode FAX Function Detect Invalid 4 Digits 5 Digits 6 Digits 7 Digits 8 Digits Selecting Job Tracking function None Does not function TX Valid only in sending Rx Valid only in receiving Tx amp Rx Valid both in sending and receiving Note Before performing this setup you first need to set the FAX FORWORD Fax Parameter No 054 parameter to Invalid Copy Fax Scanner or Printer in the User Authentication General setting Key Operater Mode No 050 need to set Valid 131 Job Tracking None A X X Tx amp Rx i oo d Ka e o oO o Enter the Email address of the RightFax server when you enable the RightFax function for the first time Note Before performing this setup you first need to set the User Parameter setting General setting Key Operater Mode No 000 in the Genral settings For Key Operator and FAX EMAIL Settings For Key Operator 132 Via Fax Server Invalid Fax Server Mail Address Valid 140 LAN RLY XMT Request Invalid Selecting whether the machine performs LAN Relay XMT Request Valid Selecting whether to automatically reduce from LEDGER B4 to A4 when LEDGER B4 documents are transmitted via LAN Invalid No reduction Valid Automatic reduction from LEDGER B4 to A4 141 LAN XMT Reduce Invalid Valid 142 Relay XMT Invalid Valid 143 Relay XM
115. e quality of some received copies was poor 001 to 999 If the communication is stored into memory a file number is assigned for each communication XMT means Transmission RCV means Reception POL means Polling PLD means Polled FWD means Fax Forward Name Recorded name in the Address Book or remote station s Character ID 4 number Dialed telephone number PIN code will not be shown Number Remote station s ID number Email address For service personnel only Up to 25 characters Up to 20 digits Up to 16 characters Journals and Lists Communication Journal COMM JOURNAL The Communication Journal COMM JOURNAL lets you verify whether the transmission or polling was successful You may select the printout condition Off Always Inc only in Fax Parameter No 12 Sample COMM JOURNAL KR KK RK COMM JOURNAL DATE MMM dd yyyy TIME 15 00 p 01 1 2 3 MODE MEMORY TRANSMISSION START MMM dd 14 50 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM KEY NAME STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SALES DEPT SALES DEPT 001 001 00 01 25 003 407 ACCOUNTING ACCOUNTING DEPT 000 001 00 01 45 004 BUSY T 021 111 1234 000 001 00 00 00 PANASONIC k DD Xxxx kk ek dk ke k ke ke kx kx kx x kx HEAD OFFICE 201 555 1212 THE SLEREXE C
116. e the faxes or emails are received in the memory the machine will forward the received document s to the telephone number or the email address registered in the Address Book This function is convenient when you would like to receive faxes or emails in another place Ex your home at night or during a holiday Document Distribution System DDS Server Pa LL i c e T Features Address Book See page 180 FUNCTION Function Mode Select A Function 1 First register the destination telephone number or email address into the GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 3 FAX EMAIL SETTINGS 04 Key Operator Mode 4 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive E FAX EMATL numbers symbols _ and SPACE Continued on the next page 1 ele 156 Fax Forward Setting Fax Forward 5 Press 01 Fax Parameters 4 or to scroll the display to the desired Fax Parameter See page 190 Fax Parameter ers Select Ana Press OK Fax Forwa 054 Fax Forward 7 or CANCEL Press 01 Fax Parameters and enter the Fax Parameter Sumbe directly from the keypad and press or START key is Fax Parameters Select And Press OK Fax Forward then enter the station to forward the received faxes or em
117. e uses the same communication protocols as email the Simple Mail Transfer Protocol SMTP The differences from a standard G3 fax communication using the Public Telephone Network PSTN are as follows Differences between Internet Fax and Regular Fax A regular Fax machine goes off hook dials and the phone network completes a circuit over phone lines to the receiving fax You pay for the circuit The two faxes negotiate a connection synchronize and exchange image data The Internet Fax works like an email the image data is broken down into packets and transmitted through your Local Area Network LAN to the Internet or Intranet instead of using a telephone company s network thus saving you long distance costs Transmitted Document Confirmation 1 Your machine does not directly connect to the final destination See Note below but rather connects to a Mail Server via LAN Therefore if a document cannot be correctly transmitted due to an error the erroneous mail may be returned from the Mail Server to your machine 2 The erroneous mail may take a long time to return 20 to 30 minutes depending on the destination location traffic on the network or LAN system configuration 3 Depending on the Mail Server it is also possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to confirm reception 4 Documents can
118. eady To Fax Ex Set Original 2 Press the appropriate Index Tab 3 Press the key name for the desired station Ex PANASONIC Memory Transmit SIN s 001 ER CA i TO PANASONIC ZEAE MODE SETTING amis onem ES cam 4 If the key name for the station that you want to send to is not displayed on the LCD press f or to scroll to the desired display page You can select multiple destinations Up to 270 stations Address Book Email Addressing Up to 200 stations Manual Email Addressing Up to 70 stations 126 Sending Documents via LAN Address Book Email Addressing di The document s begin to store into memory with a file number Then starts connecting to the LAN immediately after storing the first page See Note 1 While sending the document s via LAN the remaining page s continue to store into memory Features Pa LL _ c e T NOTE 1 The QUICK MEMORY TRANSMISSION is disable if multiple stations are set 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed 3 The unit will accept a combination of email address and PSTN dialing numbers 12 Sending Documents via LAN Multi Email Station Addressing Broadcasting You can store the document s into memory and then send to multiple stations Up to 270 addresses via LAN FAX EMA
119. ed TIFF F formatted image files the text and TIFF F formatted image file will be printed on separate pages Important Information Sending a Document to a PC via LAN When transmitting a document to an email address the following instructions are sent as text message in addition to the TIFF F formatted image file An Image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL addresses http panasonic co jp pcc en Note If the document s being sent are in the PDF format the following message is shown instead An image data in PDF format has been attached to this email Internet Relayed Transmission To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission you must set up your Network security Enter a Relay Station Name which is concealed from the final destinations and a Manager s Email Address for notification of all Internet Relayed Transmissions Features X c LL _ c e T 119 User Parameters Setting the User Internet Parameters See Operating Instructions For Facsimile if you wish to set the basic settings User Parameters Before starting you will need a completed copy of page 107 Pre Installation Information For your machine to be able to operate as an Internet Fax on the Network properly the following five 5 Basic Parameters must be pre programmed into the machi
120. ee Note 2 No 01 SALES DEPT Ex 01 SALES DEPT sales panasonic com 5 START di The document is sent as an email message with the selected user name and or email address appearing in the From field of the email message NOTE 1 The Sender Selection function cannot be used in the Voice Dialing Mode for ordinary transmission 2 If you do no select a User Name in the Step 4 the unit selects the default User Name 00 that was programmed in the User Parameters for ordinary transmission 148 Sender Selection Printing the Sender Selection List The Sender Selection List can be printed out following the Fax Parameter List To enable the printing of the Sender Selection List change the setting of Fax Parameter No 145 SENDER SELECTION to Valid See page 194 FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Printout HB DH 1 MODE SETTING PRINT OUT Select A Function una FRETI 555 oor DEFERRED d POLLING f SELECT 4 EDIT FILE BASIC umo DEFERRED ADV COMM MODE A MODE ad PRINT OUT JOURNAL ADDRESS BOOK LIST PROGRAM LIST FAX PARAMETER LIST IND XMT JOURNAL Features X c LL _ c e T 2 FAX PARAMETER LIST Fax Parameter List HH 413 Printing MEMORY XMT ADDRESS BOOK ap 2 SIDED a ORIGINAL d X STAMP A COMPLETION NOTICE COMM STATUS cer EMAIL NEXU Continued on the next page
121. eeaeeeeeeaes Soy E 18 Original Text Photo eeseeeeeeseeeees Control Panel osea etri ror Sot e btts et 14 Overlap Printing ccccsecceeseeeeeeeeeeeeseeeeeeeeeeeeens D P Deferred Polling esses 44 xUock Deferred Transmission esseesssse 42 PIN Code ACCESS ccccccccceeecceseeceeeeceneeseneessaees Department Code ccccccssseeeeeseeeseeseesseeeeens 93 zero H Dialing Method Tone or Pulse 175 POP Email Retrieval Key Direct Internet Fax XMT sseseesssssse 113 POP Patamelets initio do pae nonvipets Direct Transmission Reservation 29 POP SRV ED EE E DNS Server Address ccccssscecseseeeseeeeseeeees 203 meo ORO M Document Size eese 223 Pre Installation Information Print Reduction Mode cccceeceseeeeceeeeeeeeeeaeees E Printing Documents seeseeeeeeeereeeeee Edit File dde ceo eec ocemiipt perta tune 98 POTA SEYO ae Ea Editing the Address Book 183 R F Receive To M MO y cccccccseeeeeeeeeeeeeeeeeeeaaees Fax Cover Sheet 73 Receiving Documents via LAN Fax Forward 155 Receiving Password
122. em automatically distributes received data scanner data data received via FAX and data received via Internet Fax to specified recipients via a predefined delivery mechanism The system administrator uses the system to specify the delivery mechanisms and the recipients This is your Gateway s Address it is used by other Networks to determine which route to take when communicating with your Internet Fax The ability to retrieve documents from other stations at a later time The ability to send documents to other stations at a later time Delivery Notice is a Message Disposition Notification MDN request initiated by the sending Internet Fax to the destination Internet Fax The receiving Internet Fax replies with a delivery processing confirmation after the message email was read This operation require the user to input a preset 4 digit Department Code before transmission The Department Name of selected Department Code is printed on the Header of each page sent Cover Sheet Comm Journal and Individual Transmission Journal The method of dialing where you enter the entire telephone number through the keypad Allows Internet Fax machines to communicate directly with each other within the Firewall Intranet without going through the Mail Server thus alleviating the burden on the mail server Allows you to dial a full telephone number or email address by searching the station s name entered in the Address Book The list that conta
123. email to the Mail Server 2 Mail Server transfers the email to your machine with relay instructions to transmit to a G3 machine 3 Your machine initiates a telephone call to a G3 machine and transmits the document 160 Relayed Transmission Relay Network This Feature saves you time and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station s A Relay Network is basically composed of an Originating Station which can be an Internet Fax Machine your machine or a PC a Relaying Internet Fax Machine another machine and End receiving station s which can be regular G3 Fax machines By simply sending a Document s from your machine or an email message from a PC to the Relay Machine which is then transmitted by your machine to the end receiving station s using regular phone lines as a normal G3 Fax message PC can have TIFF F or text txt file attachment The end receiving station s are usually local in relation to the Relay Station which incurs a local telephone charge for the Fax Transmission After the Relay Station completes its transmission to the end receiving station s a Communication Journal is sent back to the originator from the Relaying Internet Fax confirming whether the Internet Relayed Transmission was successful Any Relay activity information is sent by email from the Relaying Internet Fax to its Manager s Email Address which is programmed in t
124. er 001 300 when it is printed For details on how to setup the Department Codes refer to Operator Instructions for Copier If you wish to use the Department Code function please ask your authorized Panasonic dealer to activate this feature Activating the Department Code Feature Features 2 i T O TW FUNCTION Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAIL Select An Item 00 User Parameters Continued on the next page O 3 Department Code Activating the Department Code Feature 4 Press 01 Fax Parameters and use or to scroll the display to the desired Fax Parameter See page 190 Fax Parameters 077 Department Code Select And Press OK Department Code 5 Fax Parameters Select And Press OK Department Code 94 CANCEL Department Code Sending Document with Department Code FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode las S original s face up on the ADF tbr Place a book or an original face down on the Platen Glass Features 2 i T O TW 2 Enter a Identification Code Department Code and press OK Input Identification Code 3 Dial by any combina
125. es 06 100 to 102 Confidential Mailbox General Description Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code Confidential Mailbox The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4 digit confidential code The Confidential Mailbox feature receives document s with a confidential code into memory These documents can only be printed by the person who has the correct confidential code Panasonic Panasonic o Compatible Compatible D Model Model o T S2 LL with with Conf Code Conf Code 1000 2000 Panasonic Compatible Model Note 5 MAILBOX Document A and B are stored into memory Panasonic Compatible Model Note 5 Print out with i Al Conf Code Conf Code 2000 1000 Compatibility with Other Machines Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature It also shows whether or not special settings are required Table 1 Confidential Mailbox Requirement Compatible Model Special Settings DP 180 DP 190 DP 1820E DP 1820P DP 2330 DP 3030 DP 3530 DP 4530 DP 6030 DP 8020P DP 8020E DP 8032 DP 8025 DP 8035 DP 8045 DP 8060 DP C213 DP C262 DP C263 DP C264 DP C265 DP C305 DP C322 DP C323 DP C354 DP C405 DX 800 UF 733 UF 6000 UF 9000 Not
126. essing Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode Input Key Operator s password 00 Print General Settings OK Pre Installation Information Explanation of Contents MAC Address 22 23 24 25 26 27 28 29 IP Address Subnet Mask Default Gateway IP Address Primary DNS Server IP Address Secondry DNS Server IP Address Email Address SMTP Server Name or SMTP Server IP Address SMTP Auth Name SMTP Auth Password POP Server Name or POP Server IP Address POP User Name POP Password LDAP Server Name or LDAP Server IP Address LDAP User Name LDAP Password LDAP Search Base Host Name Default Subject Default Domain Selectable Domains Remote Password Relay XMT Password Manager s Email Address Insert Email Text Relay Domain 01 to 10 Community Name 1 Community Name 2 Device Name Device Location MAC Address from the 2nd page of the General Settings List printout Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode Key Operator s password 00 Print General Settings OK The Internet Protocol IP Address assigned to your machine he Subnet Mask number he Default Gateway s IP Address The IP address of the Primary DNS Server he second IP address of the Primary DNS Server he email address assigned to your machine Up to 60 characters The SMTP Server Name Up to 60 characters The SMTP
127. f File Save Selecting whether the machine saves the confidential polled file even after the file is polled once Continued on the next page 1 O 1 o E r O 192 Customizing Your Machine Fax Parameter Table Factory default setting 043 Password Transmit Setting a 4 digit XMT Password and selecting whether the machine performs and checks the XMT Password of the receiving station when transmitting See page 77 E 5 044 Password Receive Off Setting a 4 digit RCV Password and selecting whether the machine performs and checks the RCV Password of the transmitting station when receiving See page 79 5 046 Select Receive Invalid Selecting whether the machine performs selective reception See page 91 Setting the password for Remote Diagnostic Mode Please ask your Panasonic Authorized Dealer for details Setting a 20 digit password for secured sub address communication Valid 052 Diagnostic Password 053 Sub Address Password 054 Fax Forward Invalid Valid 056 Cover Sheet Off HOME Selecting whether the machine performs Fax Forwarding to the specified destination Setting the home position of the Cover Sheet parameter in the Select Mode See page 73 O Selecting whether the machine performs the Department Code operation See page 93 077 Department Code Invalid Valid 078 Rotation XMT Invalid Selecting whether the machine performs rotatio
128. fers to immediate SMTP transfer or immediate POP3 retrieval Manually refers to manual retrieval of mail when configured as POP3 client 3 If you are using DHCP to acquire the network parameters contact your Network Administrator to reserve the obtained IP Address printed on the Fax Parameter List 4 Your machine will receive print forward or relay emails in text message format and TIFF F image file attachment only 107 Pre Installation Information 108 Setup as SMTP Mail Server To install your machine as SMTP Mail Server the following network parameters need to be programmed on your network and on your machine TCP IP Address of your machine e TCP IP Subnet Mask of your machine e TCP IP Address of the Default Gateway Host Name CP IP Address of the DNS Server if not available see Note 2 Email Address of your machine See Note 1 e Name or IP Address of the Default SMTP mail server SMTP Authentication Name when the authentication with the SMTP server is required SMTP Authentication Password when the authentication with the SMTP server is required Email from your machine to a PC and Direct Internet Fax XMT Transmission ifaxuser fax01 panasonic com SMTPO01 panasonic com SMTP Mail Server Direct Internet Fax XMT gu POP02 panasonic com POP Server ifaxuser fax01 panasonic com 77 T DIR EE A Sa A
129. ged Image File Format with Modified Hoffman coded image TIFF Viewers come in many flavors a majority of TIFF Viewers will open and view this file however a handful of Viewers may not support this format You can download the TIFF F Image Viewer into your PC from the following URL addresses http panasonic co jp pcc en e License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full responsibility for selection of the software and its operation non operation and results obtained therefrom e f you receive an email Internet Fax with a PDF file formatted attachment the following text message is shown in the Email body An image data in PDF format has been attached to this email Receiving Documents via LAN Receiving Email from a POP Server Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP mail server Setting the POP Parameters Set the parameters pertinent to the POP server Fax Parameters No 146 to 149 No 146 POP TIMER Enter the interval to check and retrieve email from the POP server 0 to 60 minutes If 0 minutes is entered the POP server is not checked for mail No
130. h Internet Fax function User Authentication Tandem Remote Copy e Standard attachment software Fax Driver Panafax Desktop Device Explorer Device Monitor Network Configuration and Address Book Editor Job Status Utility e Optional software Accounting Software Document Distribution System DD Server Software Lo oo gt o M um MIT o 2 o 6 p N OTE 1 For IPv6 address contact your network administrator This machine corresponds to IPv6 Internet Protocol Version 6 IPv6 is the new Internet Protocol developed to deal with the problem by former style IPv4 like IP address shortage and others It is possible to set up almost infinite address by using 128 bit IP address Therefore it is thought to be possible to construct the Internet environment used new function like interactive Internet communication and others that was difficult in former IPv4 style 197 198 Setting Up IPv6 General Description Preparation of a setup Arrangement and explanation of an IPv6 address input key mm a emu FUNCTION lt Reset key Ton key mS Ar FLASH 3 O9 _ Stop key SUB ADDR MONITOR d 4 d START Arrangement of an operation panel key DKymme nso 000000000 Field Display 4 characters address divided by of IPv6 Call First Field Second Field from the left Last Field for the last Ten key An IP address
131. haracter is not available for the email address of the relay station 170 Relayed Transmission Sending Document s from a PC to a G3 Fax Machine Using your email application you can send any document s from your PC as a TIFF F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station The Internet Relay Station your machine must be properly setup with all the required parameters To send a Relayed Transmission from your PC using your email application follow the example below Ex In the To box of your email application type the following sg rly 81331111234 singapore panasonic co sg e Relay XMT Password sg rly End Receiving Station with Phone Number 8 1331111234 See Note 1 e Relay Station s Domain Name singapore panasonic co sg Your PC sends the text document s to the Relay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s your PC receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful X c LL _ c e T Features NOTE 1 The and symbol must be entered after the Relay XMT Password as it indicates to your machine that a phone number for the End Receiving Station will follow 2 If the Relay Station requires a special access num
132. he Network Administrator to complete the required information After its returned transfer the information to the back side of the front cover for future reference and troubleshooting Zip Code Tel No Fax No 6 Email Address 7 SMTP Server Name SMTP Server IP Address 10 POP Server Name POP Server IP Address 13 LDAP Server Name LDAP Server IP Address 14 LDAP User Name 15 LDAP Password 16 LDAP Search Base 17 Host Name 18 Default Subject 19 Default Domain 20 Selectable Domains 0 21 Remote Password 22 Relay XMT Password 23 Manager s Email Address 24 Insert Email Text 25 Relay Domains Domains Authorized for Relay Transmission 26 Community Name 1 27 Community Name 2 28 Device Name 29 Device Location 1 Items in Bold depict information obtained from you Network Administrator N OTE 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names items 7 and 10 above If the DNS Server is not available change the 27 DNS Server Address of General Settings to No Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode nput Key Operator s password 2 DNS Server Address Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers 3 If required the MAC Address of your machine can be obtained from the 2nd page of the General Settings List printout by pr
133. he Relaying Internet Fax machine s User Parameters See page 122 To use the Internet Relayed Transmission just follow the set up procedure described on pages 163 to 174 and obtain certain information provided by the Relaying machine operator A sample network is shown in Figure 1 Features X c LL m c e T Figure 1 shows a sample network as seen from New York Initiating Station London and Singapore are Relay Stations connected to New York and the End Receiving Stations are Stockholm Rome Tokyo Hong Kong and Sydney With this simple network using two Relay Stations you can send a document with one operation to any combination of stations in the network via the London Relay Station and or Singapore Relay Station London Email Address ifax 9 london panasonic co uk Host Name london Relay XMT Password uk rly New York Email Address ifax newyork panasonic com Host Name newyork Relay XMT Password usa rly EOS cis Eur Us Cri Berlin J We Tel No 46611 111 1234 MS e Rome Se Tokyo Tel No 39 6 111 32344 es Kong or NO 81 93 111 1234 o Z x ae No 852 23123456 C Z Fe IN WN WY Seu f Sydney N Ch 2 111 1234 S p Wellington Tel No 64 4 111 1234 Singapore Email Address ifax 9 singapore panasonic co sg Host Name singapore Relay XMT Password sg rly Figure 1 Sample Network 161 162 Relayed Transmission
134. he recording paper Remove the misfed paper See the Operating Instructions for Copier Make sure that there is paper in the Paper Cassette Follow the instructions for loading paper Check to see if the recording paper is jammed inside of the machine Check Print Reduction settings Replace the Toner Bottle Install the Waste Toner Box 215 D 2 e o 7 re O 2 A Troubleshooting Mode Symptom Possible Cause Action No dial tone Check the connection of the telephone line 221 2 Check the telephone line No auto answer Check the connection of the telephone line 221 Check the Reception mode setting 32 If the Fax Parameter No 013 AUTO JOURNAL PRINT is C set to Valid default setting and the machine is printing ommunication the received document s from memory which also happens to be the 200th transaction the machine will not auto answer until the Transaction Journal completes printing Cannot transmit or An information code will be shown on the display Refer to the 217 receive information code table to find out the trouble No unit operation To reset the machine turn off the Power Switch for a few seconds then turn it on again No Unit Operation 216 Troubleshooting Information Codes When something unusual occurs the display may show one of the Information Codes listed below These will help you to identify and correct the problem Info
135. hine to a PC ifaxuser fax01 panasonic com em SMTP01 panasonic com SMTP Mail Server Direct Internet Fax XMT ay a Gateway Router lai pa 1 popuser001 panasonic com Features Pa LL _ c e T ifaxuser fax02 panasonic com Email reception from a PC to your machine ifaxuser panasonic com SMTPOl panasonic com SMTP Mail Server POP02 panasonic com POP Server popuser001 panasonic com NOTE 1 The email address format can be the same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet_Fax panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names If the DNS Server is not available change the 27 DNS Server Address of General Settings to No Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode Input Key Operator s password 27 DNS Server Address 109 110 Pre Installation Information For the total system to work properly via LAN certain information and additional parameters must be set Please contact your network administrator for the required information and connection to the LAN Important Make a copy of this page and ask t
136. hop store and forward architecture and use of channel based security is generally difficult 2 No single technique is recommended by the Internet Fax standard To improve and robust the system Authentication through encryption based techniques are provided as a typical solution The techniques may be associated with the transmission channel such as by using Simple Authentication and Security layer SASL Some Internet Service Providers ISP take advantage of Internet mail service by providing an Authentication feature Your Internet Fax provides the following three Authentication options 1 SMTP Service Extension for Authentication SMTP AUTH while sending 2 Lightweight challenge response mechanism POP APOP while receiving 3 POP before SMTP performs POP procedure prior to every SMTP transaction 116 Internet Communication Features Lightweight Directory Access Protocol LDAP For convenience your Internet Fax has an LDAP client feature to enable the search for recipient s email addresses from the LDAP server which assists the entering of long email addresses The Lightweight Directory Access Protocol LDAP is a protocol for accessing online directory services An LDAP client connects to an LDAP server and asks a question The server responds with an answer Your Internet Fax indicates the search result from the LDAP server on the LCD display This enables you to easily choose the recipients you wish to send to
137. horized to access your Internet Fax for Relayed Transmission Request Up to 30 characters Relay Domain a k a Domain Name in your machine Community Name used for the Network Device Locator Up to 32 characters Community Name used for the Network Device Locator Up to 32 characters Device Name used for the Network Device Locator Up to 32 characters Device Location for the Network Device Locator Up to 32 characters 111 Features X c LL m c e T Internet Communication Features Internet Fax Transmission Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC The document is first scanned and converted into a TIFF F or PDF file and then transmitted to the remote location as an attachment file to an email using MIME encoding Note PDF file is only available if sending the document s to a PC The email system at the receiving end must support MIME Otherwise the attachment file will be detached and lost When you send an email message to someone your machine uses Simple Mail Transfer Protocol SMTP to transfer your outgoing mail to your SMTP mail server which in turn uses SMTP to send your mail to the Internet Internet Fax Delivery Notice MDN If the sender Internet Fax desires a processing confirmation it must request a Message Disposition Notification when sending the message itself to a device supporting this
138. ibution is a violation of law July 2008 The contents of these Operating Instructions are subject to change without notice Published in Japan
139. ie que l enregistrement s est effectu conform ment une d claration de conformit et indique que les sp cifications techniques d Industrie Canada ont t respect es ll n implique pas qu Industrie Canada a approuv le materiel Sur le panneau arriere de cet appareil se trouve une tiquette sur laquelle est indiqu entre autres le num ro d enregistrement et le Num ro d Equivalence de Sonnerie REN pour cet appareil L IES assign chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent tre raccord s une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Glossary 10Base T 100Base TX Access Code Address Book Address Book Dialing ADF Automatic Document Feeder Auto Print Reduction Automatic Reception Batch Transmission BPS Bits Per Second CCITT Character ID Character Keys Client Coding Scheme Comm Journal Confidential RCV Report Contrast Cover Sheet Continued on the next page An Ethernet standard for cable The 10 100 refers to its 10 100 Mbps bandwidth the base to single channel baseband and the T to the Twisted pair The cable uses two pairs of unshielded twisted wires A 4 digit programmable access code that prevents unauthorized operation of your Fax
140. ighter Normal Darker 3 BE 18 Basic Transmission Settings Resolution Your machine is preset to Standard resolution which is suitable for most documents Use Fine or Super Fine for detailed documents for standard originals STD HH for detailed originals FINE O Lem prar e t Ph Un Q pum le rn Q a for finer detailed originals for 600 dpi detailed originals 600 dpi NOTE 1 To change the preset Contrast position change the setting of Fax Parameter No 07 See page 190 2 To change the preset Resolution position change the setting of Fax Parameter No 02 See page 190 3 If you send a photographic original with gray tones set the Resolution to Fine or S Fine 406 x 391 dpi and the Original setting to Text Photo or Photo The reproduction of the received document will be determined by the capability of the remote station 19 Basic Transmission Settings Original Text Photo The Original setting is useful when sending photographs or illustrations with gray tones Your machine is preset to TEXT You can select either TEXT PHOTO or PHOTO mode d for text only originals TEXT d for text and photo originals i I TEXT PHOTO ra for photo or illustration originals PHOTO Sending 2 Sided Original s all ENDE 2 Sided scanning selection control is available for the user depending on the original layout The following selections are avail
141. information to print when an email is received Normally used for Troubleshooting It shows the path of the email S F T transmission before arriving at your machine Sub Addr Routing Invalid Selecting whether to automatically route a received fax or email using ITU T sub address Valid 153 TSI Routing Invalid Selecting whether to route a received fax to a telephone number or an email address preprogrammed in the Address Book using the Valid originating fax s Numeric ID TSI frame information Route Header FMT Originator Selecting the type of email header to be included in the From field of each routed fax Originator The originating fax machine s TSI will appear in the From field of the routed email Relay Station The routing station s email address will appear in the From field of the routed email Relay Station Print Routed Doc Inc only Selecting whether a received fax to be routed is always printed or only when the routing operation fails Always Print Forward Doc Inc only Selecting whether a memory received fax or email to be forwarded is always printed or only when forwarding is incomplete Always Invalid Transaction JRNL Selecting whether the machine sends a transaction journal to the pre programmed email address Valid 194 Customizing Your Machine Fax Parameter Table Factory default setting No Parameter Setting Comments 158
142. ing Documents Transmission Reservation Direct Transmission Reservation Priority Transmission Reservation If you are in a rush to send an urgent document however there are many files in the memory use Direct Transmission Reservation to send the urgent document The urgent document will be sent immediately after the current communication is finished Note that you cannot send document s to multiple stations To reserve your machine for sending the urgent documents Your machine is On Line the ON LINE lamp is blinking or printing received documents cae m original s face up on the ADF 2b Place a book or an original face down on the Platen Glass 3 MODE SETTING Make sure that DIRECT is displayed if MEMORY appears press DIRECT to change to Direct Transmission Features 2 i T O TW MMM dd yyyy 15 00 0 Ready To Fax Original Set A CEEE COMM STATUS GET EMAIL AND NAME 4 Dial by using any one of the following methods e Manual Number Dialing and press Address Book Dialing For details see page 22 Ex PANASONIC You can make reservation to send an urgent document to a single station only A message Direct XMT Reserved will be shown on the display 29 Sending Documents Transmission Reservation To cancel the direct transmission reservation Make sure the document is on the ADF 1 MMM dd yyyy Ready To Fa
143. ins the station names that are programmed into your unit The purpose of the DNS is to store records containing domain information such as Fully Qualified Domain Names FQDN and translate them to TCP IP addresses A unique name that identifies an Internet site Domain Names always have 2 or more parts separated by dots The part on the left is the most specific and the part on the right is the most general Dialing method that sends a different set of frequencies for each digit of the telephone keypad Commonly refers to touch tone dialing The ability to scan both sides of 2 sided original s for transmission The ability to correct transmission errors as detected during the transmitting phone call The address for sending and receiving data by email It consists of User name Sub domain name and Domain name In a relay network the final station designated to receive the document Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time Glossary Ethernet FCC Fax Forward Fax Parameter List FAX TEL Auto Switching File Fixed Print Reduction Function G3 Mode Group 3 Group Dialing Handshaking Header Home Page Host ID Image Memory Capacity Index Keys A very common method of networking computers and equipment in a LAN Ethernet can handle up to 100 Mbps and can be used with almost any kind of computer Federal Commu
144. ion Setting the Sender Selection to scroll the display to the desired Fax Press 01 Fax Parameters Parameter Fax P t See page 190 Select And Press OK 145 SENDER SELECTION ee or the keypad and press or START key 5 usn Select the Sender Selection Key No 01 24 Ex 01 No 01 Enter Name f Enter your User Name Up to 25 characters by using character keys and press OK Ex P AIINILAI SI OI NL LI C SPACE S A LJ E S No 01 Enter Email Address 146 Sender Selection Setting the Sender Selection 8 Enter an email address to be printed on the From field of the email message Up to 60 characters and press OK Ex abc panasonic com No 02 Enter Name 9 To record another User Name repeat Steps 6 to 8 To return to standby press STOP X c LL _ c e T Features 147 Sender Selection Sending Document with Sender Selection FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode tae race original s face up on the ADF 1b f Place a book or an original face down on the Platen Glass Enter email address or telephone number See Note 1 START Select Sender l 00 PANASONIC 4 Press 4 or 4 to scroll the display to select the User Name that you want to use S
145. ion MMM dd yyyy 15 00 Ready To Fax Ar S Set 6 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations For details see page 22 Ex PANASONIC f START di If your machine s Transmission Password coincides with the other station s Transmission Password your machine starts sending the document When transmission is completed PASSWORD XMT returns to standard setting OFF or ON Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 79 The parameter OFF or ON cannot be selected for each reception It is always OFF or ON until you change the setting 82 Receive To Memory Setting the RCV To Memory Password This feature is used to secure all received documents by storing them into memory To print the document s received in memory the authorized operator must enter the correct password FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode Features 2 i T O TW 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAI
146. ission See Note 1 A to NY to LA to LA to London to London me ee E ime Transmit 4 to NY Transmit to LA Transmit Aug 4 to London Assign a time for batch transmission to a Program Key in advance All transmission s using the Program Key are batched and transmitted at the reserved time The following is an example of Delayed Batch Transmission Program 24 00 to London Delayed Batch Transmission 24 00 to London I Time Transmit Transmit Ay y to NY B A to London NOTE 1 The machine can not Batch to a file s that is are Waiting to Redial or is currently being sent but it will Batch to files that are pending to dial Features 2 i T O TW Timer Controlled Communications General Description You can send document s to one or multiple stations at any preset time within the next 24 hours Up to 50 built in timers can be set for deferred communication Deferred Transmission FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Place original s face up on the ADF or UL Place a book or an original face down on the Platen Glass 2 MODE SETTING DEFERRED COMM Deferred Communication HH CA 0 15 Select A Function fuz CT appress TRANSMIT f POLLING 3 TRANSMIT Deferred Transmit Enter The Start Time START TIME 42
147. k setup Copy the Pre installation Information form found at the end of this section on page 110 record the MAC Address on the form and ask your network administrator to complete the remaining information on the form The MAC Address of your machine can be found on the 2nd page of the General Settings List printout To print the General Settings List follow the steps below Press FUNCTION GENERAL SETTINGS 09 Key Operator Mode Input Key Operator s password 00 Print General Settings OK Your machine can be set up as either SMTP Mail Server or POP3 Client Depending on the type of setup different functions are available as follows Features X c LL m c e T SMTP Server Setup POP3 Client Setup Yes N N Sending paper based information as an Internet Email Sending and Receiving the Internet fax message with Direct SMTP protocol Receive and print an Internet Email automatically Receive and print an Internet Email manually Y Yes O es Yes Yes Route received G3 fax message automatically Relay an Internet Email to G3 fax machine O Yes Receive and print an Intemet Email manually Mo N OTE 1 To function as SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Ex Internet_Fax fax01 panasonic com 2 Automatically re
148. llowing procedure to print out the confidential document FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING POLLING ADV COMM Polling Advanced Comm HB a re Select A Function Gilad CLORE apvRess Book Features 2 i T O TW MAILBOX SUB ADDRESS TRANSMIT y LAN RELAY XMT 2 MAILBOX PRINT FILE Print Conf File Enter Password 4 digit 3 Enter the Confidential Code of the document you want to print and then press OK Ex 20 22 3 3 and press The machine will print out the confidential documents NOTE 1 The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No 42 CONF POLLED FILE SAVE is changed to Valid 63 64 Confidential Mailbox Deleting a Confidential Document Stored in Your Machine s Mailbox lf your memory becomes full or you just want to clean out your confidential documents you may delete one or more confidential faxes stored in your machine by using the following procedure There are two types of confidential file deletions one is to delete the file individually by its Confidential Code and the other is to delete all confidential files in memory To delete a file using Confidential Code FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING POLLING ADV COMM 2 MAIL
149. ly You want to take advantage of Multi access design You want to take advantage of Batch Transmission Use Direct Transmission if e The memory is full You want to send the document s immediately Memory Transmission Your machine quickly stores the document s into the machine s memory Then starts to dial the telephone number If the transmission fails your machine will re transmit the remaining unsuccessful page s automatically ranami Destination A Receive gt e CD Store document s into memory gt NOTE 1 While storing the File Number of the document being stored is shown at the upper right corner of the display It is also printed on the Communication Journal COMM JOURNAL Transaction Journal and the File List The percentage of memory used is shown on the lower right corner of the display after each page is stored Memory Transmit No 026 Page 01 0 BS ei Z34 Continued on the next page Features 2 i T O TW Sending Documents Memory Transmission 2 If memory overflow occurs while storing the document s the page will be ejected The machine will show MEMORY FULL on the display You will need to reload the last page that was ejected back on the ADF and send the remaining document s again when the memory becomes available Memory Transmit No 010 Memory Full 100 PANASONIC If Fax Parameter No 082 Quick Memory
150. ment to a Remote Station s Mailbox 5 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex PANASONIC Jo ui f If necessary inform the receiving person and tell them the Confidential Code Features 2 i T O TW o9 60 Confidential Mailbox Polling a Confidential Document from a Remote Station s Mailbox After you have been informed that someone has transmitted a confidential document to a remote station s mailbox you can po Make sure that the ll the confidential document from the remote station by following the procedure below FAX EMAIL FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING POLLING ADV COMM Polling Advanced Comm HB CA Imie Select A Function ad EONAR ipossss Book 3 POLLING OMM ADV COMM POLLING MAILBOX LAN RELAY XMT TEXT iX EON PHOTO 2 MAILBOX POLLING Confidential Polling Enter Password 4 digit 3 Enter a 4 digit Confidential Code and press OK Ex 22 22 3 3 and press Conf Poll SIN s 000 HH qd d Enter Station s rire Memory xMT MODE SETTING 4 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex PANASONIC 5 START
151. method e Address Book Email Addressing Ex LONDON RLY Relay Station STN s 001 TO LONDON RELAY ths m n ONL spite co ue Continued on the next page 1 6 O Relayed Transmission Sending Documents via Internet Relay 4 START di Enter only the telephone number s of the End Receiving Station s that is pre programmed the Relay Station Using any combination of the following methods e Manual Number Dialing press after each station is entered Up to 70 stations See Note 1 Address Book Dialing Up to 200 stations LAN Relay XMT STN s 001 EE qe Ex STOCKHOLM TO STOCKHOLM JETI MODE SETTING T ees 5 START p The document s is stored into memory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number see Note 1 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE 1 If the Relay Station requires a special access number to get an outside line enter that access number first then press PAUSE to enter a pause represented by a before entering the full number 2 The c
152. mission Receiving This machine has duplex SCAN amp PRINT capabilities Duplex Scan 2 Sided Original on the Basic Menu e 2 Sided Original ON DUSEx Scan gt Duplex Print Fax Parameter No 095 DUPLEX PRINT set to e Duplex Print Valid Default Position is Invalid 5 Duplex Print y NOTE 1 Rotation XMT requires the use of Memory Transmission 2 Verification Stamp is disabled during Duplex Scan Receiving Station Sending Station Letter or A4 Originals 2 Sending Documents On Hook Dialing On Hook Dialing For On Hook Dialing follow the steps below lag Place original s face up on the ADF 1b f Place a book or an original face down on the Platen Glass 2 MONITOR You will hear dial tone through the monitor speaker If required press the key and adjust the Monitor volume See page 176 Dial the telephone number using the keypad Ex 8 60 0 CO 2 0 4 When you hear a beep START QJ dis NOTE 1 If you need a special access number to get an outside line dial it first then press PAUSE to enter a pause represented by a before dialing the full number Ex 9 PAUSE 5551234 2 If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing press TONE represented by a 7 The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE TONE 5551234 28 Send
153. n GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS Add Telephone Number 2 FAX EMAIL SETTINGS 00 Address Book n N 01 Add Telephone Number Features 2 i T O TW 3 Enter the telephone number press then enter the Sub address Up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub address Ex Telephone number 5551234 Sub address 2762 Enter as 5 5 5 1 2 3 4 SUB ADDR 2 7 6 2 Add Telephone Number Enter Number Continued on the next page 6 Sub Addressing Setting the Sub Address into a Address Book Number And then continue to enter the station name key name and favorite key setting Add Telephone Number Enter Name 5 STOP e NOTE 1 SUB ADDR separates the Sub address from the Telephone number and is indicated by an s in the display 68 Sub Addressing Sending a Fax with Sub Address Using the Address Book Dialing Numbers The operation is the same as for normal dialing FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press M to select the FAX EMAIL mode lag ion original s face up on the ADF Ib Place a book or an original face down on the Platen Glass 2 Ex SALES DEPT Features 2 i T O TW Memory Transmit STN s 001 TO SALES DEPT 555123481234 CC Cm C C En IE Gi 3 START
154. n transmission Valid 082 Quick Memory XMT Invalid Selecting whether the machine performs Quick Memory Transmission Invalid Stores all documents into memory first before dialing the telephone number Valid Starts dialing the telephone number immediately after storing the first page Valid O N Setting the home position of the ringer volume when your machine receives a call 086 Ringer Volume Soft Loud Upper Selecting the Output Tray home position for List printout Upper The List printout exits to the Upper Output Tray Bottom The List printout exits to the Bottom Output Tray List Output Tray Bottom Inner 1 Inner 2 Outer 095 Duplex Print Invalid Selecting whether the machine performs duplex print when Letter A4 originals are received Valid Customizing Your Machine Fax Parameter Table Factory default setting No Parameter Setting Comments 097 Special Tray None Select up to 3 Special Trays that will not be used for printing received No 1 3 faxes One Tray must always be available for receiving Faxes You can specify one Tray 1 3 for each selection No 1 No 2 and or No 3 Tray 1 Tray 2 Tray 3 Displays the amount of base and optional memory installed Base Memory Optional Memory Memory Size Flash Memory x Co Setting the number of digits for detecting a Fax Telephone number Upon detecting the specified number of digits th
155. nd ID Number help to identify you when you send or receive documents Setting the User Parameter At standby the display will show the date and time Once the standby display is set it will automatically be updated FUNCTION Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode Lo oo gt o M um 25 H 2 o 6 p 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPACE Function Mode FAX EMAIL Select An Item 4 00 User Parameters User Parameters Select An Item 00 Print User Parameter List Continued on the next page 1 f f User Parameters Setting the User Parameter 5 01 Logo Logo Enter Text Enter your LOGO Up to 25 characters and digits by using the QWERT Keyboard Ex CAPS IPI AIINIIAI SIIOINII EIC Logo Enter Text PANASONIC _ If you make a mistake use lt or p to move the cursor one space beyond the incorrect character press CLEAR then re enter the new character OK 02 Character ID Character ID Enter Text Enter your Character ID Up to 16 characters and digits QWERTY Keyboard Ex CAPS H E A D SPACE O
156. ne TCP IP Address of your machine e TCP IP Subnet Mask of your machine TCP IP Address of the Default Gateway Email Address of your machine Name or IP Address of the Default SMTP mail server FUNCTION R Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS 2 FAX EMAIL SETTINGS 04 Key Operator Mode 3 Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols Q and SPACE Function Mode FAX EMAIL Select An Item 4 00 User Parameters User Parameters Select An Item 120 User Parameters Setting the User Internet Parameters 5 Press 4 or 4 to scroll the display to the desired User Internet Parameters See page 122 SMTP Server Name Ex 06 SMTP Server Name Enter Text 6 Enter the SMTP Server Name and press OK To advance to the next parameter press CANCEL to return to Step 5 or press STOP to return to standby Features X c LL _ c e T NOTE 1 To scroll the display to desired User Parameter in Step 5 press or 4 2 All IP Address fields require an entry If you wish to leave an IP Address field Blank or wish to erase one press CANCEL and press OK 3 If the DNS Server is not available change the setting of the 27 DNS Server
157. ng Press the Address Book Dialing you wish to enter or erase the displayed station Group Dial STN s 004 APOLLO 12045678 8 START QU You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing STOP NOTE 1 If you make a mistake use lt q or gt to move the cursor beyond the incorrect character press CLEAR then re enter the correct Department Name 2 The Group Dialing cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pages 100 to 102 OO Program Keys Erasing the Program Key Settings To erase the settings in a Program Key 1 FUNCTION Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 04 Delete Program GRP Delete Program GRP Select Prog To Delete Press the Program key you want to erase Ex PRO POLL Delete Program GRP PRO POLL You can now erase other Program Keys by repeating the procedures from Step 4 or return to standby by pressing STOP NOTE 1 The Program Key cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pag
158. nger than the recording paper the document will be divided into separate pages When printing on separate pages the bottom 0 5 in 13 mm of the first page will be overlapped on top of the next page Transmitted Document Received Document Features 2 i T O TW Overlap print 0 5 in 13 mm The receiving document is divided into two sheets with overlap printing NOTE 1 If the reduction method is set to the Automatic Reduction mode the document is printed out with no reduction when printing out separate pages If the reduction method is set to Fixed Reduction mode the document is printed out by the ratio you set in Fax Parameter No 25 39 Receiving Documents Substitute Memory Reception If the recording paper runs out or if the toner runs out during reception the machine automatically starts receiving documents into its image data memory Stored documents are printed automatically after replenishing the recording paper or toner See Note 1 and 2 paper or toner an Information Code will appear on the display MMM dd yyyy 15 00 Ready To Fax EL N d 1 When the machine completes the memory reception and there is no recording Replenish the recording paper or the toner The machine will automatically start printing the document s stored in Memory Qt HB Printing F MEMORY XMT MODE SETTING N OTE 1 If the memory overflows the machine will stop receiving and relea
159. nications Commission The U S Government organization that regulates communications originating or terminating in the United States The ability to forward all incoming faxes to the specified station registered in the Address Book The list that contains the home FAX parameters settings that you have programmed into your machine The ability to share a single telephone line for both fax and voice usage A task that has been stored into the memory of your unit Examples are deferred transactions The method that allows you to determine one reduction rate such as 75 for all incoming documents The control panel key that will be utilized to begin an operation or configuration of a feature Refers to the standards and transmission capabilities of the current generation of facsimile machines The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke The exchange of a group of control signals that communicate between the transmitter and receiver These signals determine the condition at which communication can occur A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit This identifies the transmitting unit and information about the transmission such as time and date The page that your Browser displays when it starts up or the main web page for a business organization
160. not be transmitted correctly if the destination Mail Server does not conform to the MIME protocol Erroneous mail may not be returned depending on the Mail Server Note 1 Fax Parameter 172 DIRECT Internet Fax XMT if set to Valid allows you to configure Address Book so that you can directly send to the destination without medium of SMTP 2 Your machine supports the Delivery Notice feature See page 195 Your machine Cannot Make a Phone Call via LAN Your machine can only make a phone call using a regular telephone line PSTN Dual Port Communication Your machine s dual port capability allows simultaneous G3 Fax Communication over regular telephone line PSTN and LAN Communication Transmission Resolution In view of PC transmission the factory default setting for the resolution is set to FINE mode If required this setting can be changed to Normal Internet Mail Reception 1 Your machine can receive text email from a PC and print ANSI characters It will print a I symbol if an unrecognized character is received 2 Received email font and character size are fixed and cannot be changed 3 Text email will be printed at about 72 lines per page It is recommended that you use A4 Letter size recording paper 4 If the received text email includes a file attachment in a format other than TIFF F such as PDF Word Excel Power Point your machine prints an error message instead 5 If the received email includes attach
161. notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications that support MDN Message Disposition Notification function For additional details on MDN consult a suitable reference such as the Help file and the User s guide of each respective email application Internet Fax Transmission mm a Message Delivery Notification MDN response Capability Notification MOn SQu wy e oso o eT CO Internet Fax ey m ORV Internet Fax o is en Voy Q C Q e e eo SS pe W Moy Soo PC Eudora Outlook Express etc Eudora Outlook Express etc Eudora is a registered trademark of QUALCOMM Incorporated Legend lt gt MDN Request from the Originator s MDN Response with Capability Notification from the Recepient ceo eee MDN Response from the Recipient 112 Internet Communication Features Direct Internet Fax XMT Direct Internet FAX XMT uses Simple Mail Transfer Protocol SMTP to transfer mail reliably and efficiently An important feature of SMTP is its capability to transport mail across networks usually referred to as SMTP mail relay by employing
162. ntains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information 1 Date and Time of transmission and 2 Identification of either business business entity or individual sending the message and 3 Telephone number of either the sending machine business business entity or individual In order to program this information into your facsimile machine you should refer to page number 177 and 179 in this Operating Instructions to complete the steps Example of Header Format LOGO ID Number setting MMM dd yyyy 09 00 PANASONIC 201 348 7000 P 01 05 1 Date and Time 2 LOGO 3 ID Number 226 Notice to User in Canada ee NOTICE Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of
163. o 50 characters 25 Selectable Domains Enter up to 10 Domain Names that can be selected using the V or A key during 34 01 10 Manual email addressing Up to 30 characters 2 DNS Server Address Sets the DNS server Remote Password This is a security password that allows Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via an Email Up to 10 characters Relay XMT Password A password that provides Network security for your Relay Station used exclusively for G3 relay purposes Up to 10 characters Manager s Email Address Department Manager s Email Address for notification of all Internet relayed transmissions for supervision and cost control purposes Up to 60 characters 36 7 3 Setting the Internet Parameters Setting the User Parameters for the LAN Interface a Parameter Comments 38 Insert Email Text The email text can be changed Requires an authorized service provider to activate this feature Up to 40 characters Relay Domain Enter up to 10 Domain Name s that have been authorized to access your Internet Fax 01 10 for Relayed XMT Request Up to 30 characters Relay Domain a k a Domain Name in your machine Contact your Network Administrator for this Information Features Pa LL _ c e T 123 sending Documents via LAN Manual Email Addressing FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not
164. o nement laser classe 3B invisible en cas d ouverture et de d faut de ad iod Seale DANGEREUSE u FAISCEAU Um bei ean Deckel den Austritt von Klasse 3B u ch Petes zu verhind S die Stro orgung des Lasers unterbrochen werden PRECAUCION RADIACI N LASER DE CLASE 3B INVISIBLE CUANDO SE LA PUERTA CON EL BLOQUEO INVALIDADO EVITE LA POSICI N A LOS RAYOS VAROITUS LUOKKA 3B N KYM T NT JA VAARALLISTA LASERSATE ILYA 09 EE CIR KANSI AVATAAN KESKEN SKANNAUKSEN SUOJALUKITUS OHITETAAN V LT SUORAA ALTISTUMISTA SAT ADVARSEL KLASSE 3B USYNLIG PEINE NAR ABEN OG SIRKERFIEDSLAS BRYDES UNDGA EKSPONERING FOR STRALEN ADVARSEL KLASSE 3B USYNLIG LASERSTRALING NAR MASKINEN ER PEN OG SIKKERHETSLAS BRYTES UNNG E ee FOR STRALEN VARNING CLASS 3B OSYNLIG LASER OPPEN OCH NAR SAKERHETSSPARRAR AR URKOPPLADE UNDVIK EXPONERING AV LASER XE MHF AVMREMRBAMN AMIECLASS 3BRARAKRN 187 SSEETEXCIE P Fo HHI 932 AAL EZO ul AS EA oA SeHAIBS Ao AMO RS 8 4 UEU Ao SMO EHA BES FY AL FBS8932B Your Machine z O c x O ur O c 10 Safety Information Model and Serial Number Product complies with DHHS Rules 21 lt gt CFR Subchapter J in effect at date of manufacture Manufacturer s Name and Address Factory ID N CAUTION denotes hazards that could result in minor injury or damage to the machine TO REDUCE THE RISK OF SHOCK OR FIRE USE ONLY NO 26 AWG OR LARGER TELEPHONE LINE CABLE DISCONNECT ALL POWER TO
165. o the file while it is being sent or waiting to redial 104 Edit File Mode Retry an Incomplete File lf a memory communication has been unsuccessful due to a busy line or no answer the document you stored is automatically erased from memory after the last redial If you need to retain the document even if the communication failed change the setting of Fax Parameter No 031 INC FILE SAVE to Valid in advance See page 191 To retry the incomplete file print a File List first to verify the file number See page 103 Then follow the steps below FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING EDIT FILE MODE HB H HB Edit File Mode Select A Function MEMORY XMT appress BOOK Features 2 i T O TW DELETE FILE PRINT FILE ADD DOCUMENT RETRY INCOMP FILE Retry Incamp File Check Setting Press OK No 003 P002 ALL FILES 3 Retry Incamp File Check Setting Press OK No 003 SALES DEPT 4 Your machine will retry the file and start dialing immediately 1 To confirm or change the entered telephone number for the file see pages 98 and 100 NOTE 2 If you set Fax Parameter No 031 to Valid all incomplete files will remain in the memory To avoid memory overflow please check the memory content frequently We recommend that optional flash memory card is installed when this function is used See pag
166. oid the users authority to operate this device Warning To assure continued compliance use only shielded interface cable when connecting the facsimile machine parallel interface port to host computer Also any changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate this equipment This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 This device must accept any interference received including interference that may cause undesired operation Responsible Party Panasonic Corporation of North America One Panasonic Way Secaucus NJ 07094 FCC Inquiries Only Panasonic Communications Company of North America Technical Support Department Three Panasonic Way Secaucus NJ 07094 1 800 225 5329 see Note below Email consumerproducts us panasonic com Note For Technical Support please contact your Authorized Panasonic selling dealer This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear panel of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company Ask your telephone company or installer to install the jack suitable for your device if such is not available A plug and j
167. page s continue to store into memory Features X c LL _ c e T NOTE 1 If your machine sounds an alarm pi pi pi when pressing the KEYBOARD Button or any Address Book entries that contain an email address one or more of the required 5 Basic Internet Parameters may have been omitted in the User Internet Parameter s See page 122 2 If you want to specify two or more destinations press after completing the full email address so you can select another destination 3 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed 4 For the machine to perform the email address completion the Fax Parameter No 160 DEFAULT DOMAIN must be set to Valid and the DEFAULT DOMAIN must be preprogrammed in the User Internet Parameters See pages 122 and 195 5 The QUICK MEMORY TRANSMISSION feature is disabled if multiple stations are set 125 Sending Documents via LAN Address Book Email Addressing Address Book Addressing allows you to send email s by entering the full email address with a single key To use this method you must first preprogram the email addresses into the Address Book FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode tad m original s face up on the ADF b Place a book or an original face down on the Platen Glass MMM dd yyyy 15 00 R
168. paper size capability and thus it will not reduce the document size during transmission Therefore it is recommended that you send only A4 Letter size documents for LAN transmission If a Ledger size document is transmitted and the receiver is only able to print A4 Letter size documents the communication will fail when the temporary setting LEDGER EMAIL XMT of the Select Mode is set to its default position ON To send without reduction follow the steps below FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode la ban original s face up on the ADF Ib Place a book or an original face down on the Platen Glass 2 MODE SETTING SELECT MODE Select Mode Select A Function Features Pa LL _ c e T 3 LEDGER EMAIL XMT Ledger EMAIL Transmit Select A Function Continued on the next page 1 2 O 130 Sending Documents via LAN Internet Fax Ledger Size Document Transmission 4 Make sure that the setting is ON and press OK Dial by any combination of the following methods Manual Email Addressing press after each station is entered Up to 70 stations Address Book Email Addressing Up to 200 stations Ex PANASONIC Memory Transmit STN s 001 TO PANASONIC t amis onem a com 5 START de The document s is stored into memory with a file number The machine then connects to
169. r 3 When you select an email address station the DDS Server confirmation request will be displayed ws G 15 Internet Fax Return Receipt General Description Your machine automatically sends an Internet Fax Return Receipt to the sender confirming email reception from another Panasonic Internet Fax To disable this feature follow the steps below 1 158 FUNCTION Function Mode Select A Function GENERAL SETTINGS COPIER SETTINGS FAX EMAIL SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode l Input Key Operator s password and press OK 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode FAX EMAIL Select An Item Press 01 Fax Parameters or 4 to scroll the display to the desired Fax Parameter Fax Parameters See page 190 Select And Press OK If Ret R ipt 150 Ifax Return Receipt iieri or the keypad and press or START key Internet Fax Return Receipt General Description 5 Select the desired setting and press OK 6 To return to standby Features Pa LL _ c e T NOTE 1 Your machine sends the Internet Fax Return Receipt only when receiving from another Panasonic brand Internet Fax It will not confirm email sent from a PC The default setting for this paramete
170. r is 2 Valid Relayed Transmission General Description The Internet Relayed Transmission feature can save you time and transmission costs if you need to send the same documents to multiple G3 fax machines This is especially true if the transmissions are long distance You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station You can also send an email with attached TIFF F file s to any G3 fax machine from your PC using your current email application through a Relay Station To use the Internet Relayed Transmission the Relay Station must be set up properly Example 1 Internet Relay Transmission End Receiving Station Relay Internet Station InitialSending Station Internet Fax or PC Emai Internet Fax Eom New York a London G3 Fax Berlin Local Telephone Call From your PC or your machine you can send documents to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or your machine receives a COMM Journal from the Relay Station This COMM Journal confirms whether the Internet Relayed Transmission was successful Example 2 Fax Server Intranet Relay Transmission Mail Server 2 DP 8032 1 Initiate a Relay Transmission via
171. r to the Operating Instructions for Setting Up about the setting of HOST NAME DOMAIN NAME IPv4 2 If IPv4 DNS server address is set up IPv4 will be connected preferentially Journals and Lists General Description To help you maintain records of the documents you sent and received as well as lists of the numbers you record your facsimile machine is equipped to print the following journals and lists Transaction Journal Individual Transmission Journal Communication Journal Address Book List Program List Fax Parameter List File List Transaction Journal The Journal is a record of the last 200 transactions a transaction is recorded each time you send or receive a document Itis printed out automatically after every 200 transactions see Note 1 or you can print or view it manually by using the following procedure FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING PRINT OUT l Printout HH Jii Select A Function Cw appRess Book POLLING 3 ADV COMM 3 PROGRAM LIST IND XMT JOURNAL JOURNAL Journal Select A Function AMT ONLY CV EW ALLCV IEW 2 J A l O c i c O D c c x Q 3a LIST PRINT to print a Journal 3 b XMT ONLY VIEW to view transmission transactions only 3 C ALL ew to view all transactions You can view the transactions in the journal by pres
172. required 1 If your machine receives two confidential faxes with same confidential code both documents NOTE are stored together in the same confidential mailbox 2 Up to 50 Mailbox files can be stored in memory So you can receive the confidential fax using 50 different confidential codes 3 If the memory overflows the machine will stop receiving and release the line 4 We recommend that optional flash memory card be installed when this function is used See page 223 on Image Memory Capacity 5 If confidential faxes were received in the mailbox of UF 733 you cannot poll those documents The UF 733 is designed to print out the received confidential document locally only 08 Confidential Mailbox Sending a Confidential Document to a Remote Station s Mailbox FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode tai race original s face up on the ADF b Place a book or an original face down on the Platen Glass 2 MODE SETTING POLLING ADV COMM Polling Advanced Comm HH CA det Select A Function EL f POLLING ADV COMM MAILBOX SUB ADDRESS TRANSMIT LAN RELAY XMT 3 MAILBOX TRANSMIT Confidential Transmit Enter Password 4 digit 4 Enter a 4 digit Confidential Code and press OK Ex 22 22 3 3 and press Conf Transmit STN s 000 Enter Station s Confidential Mailbox Sending a Confidential Docu
173. ress number for an email address and a telephone number 115 Internet Communication Features Your machine is capable of transferring all received Internet email or regular G3 fax documents to a pre programmed G3 fax or a PC destination Internet Fax Transfer to a G3 Fax Email Transfer to a PC Document Distribution System DDS Server PC Routing Dynamic Host Configuration Protocol DHCP DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs With DHCP an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators When an Internet Fax logs on to the network the DHCP server selects an IP address from a master list and assigns it to the system If you wish to enable the following options on your Internet Fax a static reserved by a Network Administrator IP address and configurations must be used instead of the DHCP operation SMTP Receiving G3 Gateway Direct Internet Fax XMT SMTP Authentication The Internet s emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications oriented appliances However the no object security technique has gained widespread and dominant use over the Internet due to several reasons 1 Internet mail is a multi
174. riginal s face up on the ADF 1b f Place a book or an original face down on the Platen Glass 2 MODE SETTING POLLING ADV COMM Polling Advanced Comm HB EE mmm Select A Function gj GEO See ADDRESS BOOK MAILBOX SUB ADDRESS TRANSMIT y LAN RELAY XMT 3 POLLED Polled Enter Password 4 digit 46 Polling Preparing to be Polled 4 Enter a 4 digit polling password and then press OK See Note 3 Ex 4 3 2 1 and press OK The document s will be stored into memory Polled No 345 Features 2 i T O TW NOTE 1 You can still send or receive documents even when set to be polled 2 Only 1 polled file can be stored in memory If you need to add document s into the same polled file see page 104 3 If you have set the polling password in Fax Parameter No 26 the password will appear on the display You can still change the password temporarily by overwriting it with a new one 4 f 48 Polling Poll Documents from Another Station The following procedure lets you poll document s from one or multiple stations Be sure to set the polling password before polling See page 46 FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING POLLING ADV COMM Polling Advanced Comm M CA dec Select A Function xai aeae BOOK LAN RELAY XMT POLLING Polling Enter Password 4 digit
175. rk Office and may be registered in other jurisdictions ColorSet Profile Tool Kit Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc and may be registered in certain jurisdictions Captaris and RightFax are trademarks of Captaris Inc Novell and NetWare are registered trademarks of Novell Inc in the United States and other countries Tey Wey E WARRANTY PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA MAKES NO WARRANTIES GUARANTEES OR REPRESENTATIONS EXPRESSED OR IMPLIED TO CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE INCLUDING BUT NOT LIMITED TO DIRECT INDIRECT SPECIAL INCI DENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANTY For Service Call Panasonic Communications Company of North America Panasonic Canada Inc Unit of Panasonic Corporation of North America 5770 Ambler Drive One Panasonic Way Mississauga Ontario L4W 2T3 Secaucus New Jersey 07094 http www panasonic ca http panasonic co jp pcc en C0708 0 01 2008 Panasonic Communications Co Ltd All Rights Reserved PJQMC1208ZB Unauthorized copying and distr
176. s 6 Communication result R OK indicates that the Relayed XMT Request was successful 7 8 9 Key Name Telephone Number Email Address or Station Name of the end receiving station Number of pages transmitted 10 Duration of Communication 3 digit Info Code see page 217 indicates that the communication has failed 3 digit number represents the number of pages successfully transmitted 1 If you transmit through more than one Relay Station you will receive a separate Result Report 173 Features Pa LL _ c e T Relayed Transmission Printouts and Reports Sample Relayed Transmission Notification Email to a Manager MEREIISEIMBETEMIETU TID DTONTELISESITHNT SE IER File Edt View ool Message Help E 2E WM Reply Reply All Forward Print Delete Previous M ext From axtlondon panasonic uk D ate Sunday MMM DD yyyy To v claba mgcs co p Subject 33 Relay LOG ifasceonden panasonic uk 4681111234 53 Relay LUG Sender itaxiginetwork panasonic com Recewer 4601111234 3851111234 2 Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s 174 Setting the Dialing Method Tone or Pulse General Description Your machine can operate with either of two dialing methods Tone or Pulse depending on the type of telephone line you
177. s or an email address Up to 60 characters Add Telephone Number Enter Number Add EMAIL Address Enter Email Address abc panasonic com_ Features X c LL m c e T then enter the station name by using the QWERTY keyboard Up to 15 characters Ex CAPS S A L E S _SPACE DJ E P J T Use the same procedure for the remaining steps as they are the same for adding Email Addresses and Telephone numbers Add To Number then enter the key name Up to 15 characters By default the key name is the first 15 characters of the station s name If you do not want to change it press OK Add E E Number Continued on the next page Inbound Routing Entering Address Book Dialing Numbers for Inbound Routing 6 S i Add Telephone Number Add To Favorites Selecting whether to add to the favorites foe oe then enter the Sub Address Up to 20 characters Ex CO 2 9 40 55 CD Routing Sub Address Bo then enter a Numeric ID TSI Up to 20 characters Ex 8 8 8 6 D 8 9 AS Teepe Rate 9 c To return to standby press STOP NOTE 1 and SPACE entries in the ROUTING TSI field are ignored by the receiving machine Fax Forward Setting Fax Forward This feature allows all incoming faxes or emails to be forwarded to the station registered in the Address Book Onc
178. s or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service If you experience trouble with this telephone equipment please contact the manufacturer s authorized service agency for information on obtaining service or repairs The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning For protection against the risk of electric shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service provided by the telephone company nor connected to party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your company or a qualified installer The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly co
179. s for more details http www panasonic com office 172 Relayed Transmission Printouts and Reports When you use Relayed Transmission relay station will send the following two reports to help you check and keep track of your faxes 1 Relay XMT Report COMM JOURNAL When the relay station finishes transmitting to the End Receiving Station it will send a Comm Journal to you when the Fax Parameter No 143 is set to Always or Inc only this tells you whether the transmission was successful or not 2 Transmission Journal When the Relay Station receives instructions for a relayed transmission a notification is emailed to the registered manager see Setting up Your machine as an Internet Relay Station on page 163 Sample Relay XMT Report COMM JOURNAL KR KKK KKK x x COMM JOURNAL DATE MMM dd yyyy TIME 15 00 1 2 3 MODE RELAYED TRANSMISSION START MMM dd 15 00 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM KEY NAME STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROME 001 001 00 00 15 PANASONIC DP XXXX kk kkk kk kk kk kkkkkkkkkkkk HEAD OFFICE kk k 201 555 1212 Explanation of Contents 1 Indication of communication mode 2 Start time of communication 3 End time of communication 4 File number 001 to 999 5 Sequential number of the station
180. sation Yours sincerely ThA P J CROSS Group Leader Facsimile Research Registered in England No 2038 Registered Office 50 Vicara Lane Ilford Essex 236 Index Numerics J 2 Sided Transmission Receiving 2 JOUNING satascoesnsvthanaiucdoterdenateninanietoeiansinrtamenaniien A L Activating the Department Code Feature 93 LAN Interface ERE Adding Telephone Numbers 180 EBri d AdUress BOOK wicca sessenessacicacednectananewsieuvaudeaaitienses 180 Ledger Size Document Transmission Address Book Email Addressing 126 Loading Documents ccccseeeeeeeeeseeeeeaeeeeaaees Address Book List 212 ADF oinn 17 M Automatic Reception eet 32 Mailing List Automatic Reduction esee 34 Manual Email Addressing NNO tts ts eats eee B Manual Reception ccccccccsececseeceeeeeeeeseeeeees Memory TranSMiSSiOn ccccsececseseeeeeeneeeenaees Batch TranSMiSSiOn c ccccseseeseeeeneeeeaeeeeaeees 41 Monitor VOIUMG ccccseccceeeeeeeeaeeeeeeeeeeeeaeeeeas C Multi Email Station Addressing Broadcasting 128 O Communication Journal COMM JOURNAL 209 Confidential Mailbox ssseeeesssss of On Hook Dialing ccccccceeeeeeeeeeeeeeeeeee
181. sccersersacersersecrvarersrsasersnreaterees 177 ES Setting the User Parameter cccccccssecccsseeceesecceessecseuseccsaseessseesseneesseass 177 PRCT OSS BOOK paca ro ect gn seem eect meee EEE 180 Adding Address Book Dialing Numbers cccsecceeeeeceeeeeeeeeseeeeeaeeeeneeeees 180 ES Editing the Address Book cccccsccccssecceseecseeeceeseceaseseueeseuseecseeeneeseneesenees 183 Customizing Your Machine 1eeeeeeseeerieenieeni nennen enhn nanus anna nns a sua nn nnns 188 MY General Description 188 m Setting the Fax Parameters sees nee nnns 188 I Fax Parameter Table ee eene 190 SUNI LY om kd mE 197 MY General Description eren 197 WD IPV6 Address eee eee cere c re c re c el 199 TD DNS Server Address ee emere e err eril 203 WY General Description eren 205 I Transaction Journal eene nnn 205 E Communication Journal COMM JOURNAL eeeeeen ens 209 NW Address Book List ssseeeeee tette ttn 211 I Group and Program List tnnt 213 I Fax Parameter List entente trennen tnn 214 Table of Contents Problem Solving Troubleshooting WY Verification Stamp erem ntn 220 53 Checking the Telephone Line ccccccseeeceeesecceesecceeeeecceueeecseseesseneessaaes 221 Appendix SOC CAG ONS uos agra escent sa
182. scribes the procedures for setting up the IPv6 Note Although the address setting of IPv6 can choose an automatic setting or manual setting it recommends an automatic setting Initial Setting DNS Server Address Set up IPv6 primary server address and IPv6 secondary DNS server Yes address Set up HOST NAME DOMAIN NAME and IPv6 sever address in the same screen No Yes IPv6 Set the IPv6 Off Off On IPv6 Link Local Address Address used by communication in the same link It will be generated automatically IPv6 Auto Configuration Based on the information from a router IPv6 address and IPv6 On Default Router address are generated automatically e Off On 63 IPv6 Address Set up IPv6 address It is possible to be set up when IPv6 Auto Configuration is Off 64 IPv6 Default Router Sets up IPv6 Default Router address It is possible to be setup when IPv6 Auto Configuration is Off When Functions No 27 and No 60 to 64 are set cycle the power by turning the Power Switch on the Left side of the machine OFF and ON Functional restriction item Although all the functions of this machine can be used in the dual network environment of IPv4 and IPv6 a function except PC Print and Internet Fax Features cannot be used in the network environment of only IPv6 E When you use the following functions please use it in the network environment of IPv4 Q9 To set Automatic Reduction mode Network Scanner Global Searc
183. se the communication line The document s stored in the memory up to that moment will be printed out 2 If you wish to turn off the substitute reception function change the setting of Fax Parameter No 22 to Invalid See page 191 36 Mode Setting Setting the Mode Setting You can temporarily change the Basic Menu Deferred Communication Polling Advanced Communication Select Mode Edit File Mode and Print Out Mode Setting Clear Stop Button Key Key ONLINE ONLINE r1 EET ppso32 PY ORIGINAL COPY REAL LEDGER EH EE EE eno ADDRESS ROO E FLASSH SUB ADDR LEGAL GELAN MITT rr DIRECT SCANFILE p EE o ACTIVE 1 2 3 4 Press START Key Place original s Press the Press the MODE Select the FAX EMAIL Key SETTING Button SEND MODE or adjust the desired Parameter s Features 2 i T O TW E How to change the MODE SETTING MMM dd yyyy 15 00 Ready To Fax E el Set MMM dd yyyy 15 00 Ready To Fax Original Set TION amp COMM STATUS GET EMAIL Baek i Press the appropriate Index tab and select the desired setting e Basic Menu e Deferred Communication e Polling Advanced Communication e Select Mode e Edit File Mode e Print Out ADDRESS BOOK changes to the Address Book display Continued on the next page 3 f Mode Setting Setting the Mode Setting MMM dd yyyy 15 00 Ready To Fax MEMORY XMT COMPLETION
184. sender for a delivery processing confirmation indicating that the message email was read Memory Transmission The documents are scanned into memory before actual connection to the phone line for transmission MIME Multipurpose A standard used for attaching non text image files to Internet email messages Internet Mail Extension Modem A device that converts signals from your fax machine into signals that can be transmitted over telephone lines Multi station The ability to broadcast the same set of documents to a programmed number of locations Transmission Multiple Logo The user can select one of 25 preset LOGOs before a transmission Network Any time you connect 2 or more computers together so that they can share resources you have a computer network Connect 2 or more networks together and you have an internet Network Address An individual 4 digit addressing number assigned to an Address Book station that identifies a particular station in a relay network Network Password A 4 digit password assigned to a network address to prevent unauthorized stations from accessing a relay station Off hook Dialing The direct dialing of a telephone number with the handset out of the cradle or off the hook On hook Dialing The direct dialing of a telephone number with the handset in the cradle or on the hook Overlap Printing Documents too long to be reduced are automatically printed on two pages with approximately 13 mm overlap
185. simile Enter the telephone number Ex 50 CD 5 0 5551234 MMM dd yyyy 15 00 0 Ready To Fax iue cer E Fem oro eer veo rome tt using ine QWERTY ma gea a KEYBOARD Enter Addr TO STN s 000 Enter Station s abc panasonic com Ex abc panasonic com 5 START du The document s will be stored into memory with a file number Then starts dialing the telephone number or connecting to the LAN immediately after storing the first page See Note 3 The remaining page s continue to store into memory NOTE 1 To utilize the above functions your machine needs to be setup properly on your network Please contact your network administrator for actual network setup 2 You can register the entered dialing number into the Address Book by pressing the ADD TO LOCAL DIR EDIT Step 4 3 This feature is called Quick Memory Transmission If you wish to store All the documents into memory first before transmitting change the Fax Parameter No 082 QUICK MEMORY XMT to Invalid See page 192 22 Sending Documents Flatbed Scanning When a book or an original is placed on the Platen Glass the message ANOTHER ORIGINAL is shown on the LCD display when is pressed and the scanning is completed If you wish to store another page press YES and place another original then press START e If NO is pressed the machine starts to dial the telephone number
186. sing lt or p Press STOP to return to standby Continued on the next page 2 O Journals and Lists Transaction Journal Date amp Time File Number MM dd 10 00 No 001 p001 OK XMT 5551234 Type of Communication XMT Transmission RCV Reception Received ID POL Polling Recorded name PLD Polled Dialed telephone number FWD Fax Foward or email address Communication Result OK B OK P OK R OK BUSY STOP 3 digit Info Code Communication was successful Batch Transmission was successful Reserved transmission was successful under memory full condition Relayed transmission was successful Line busy LAN Transmission STOP was pressed Communication has failed Refer to page 217 for details Number of pages successfully transmitted or received NOTE 1 If you wish to disable the automatic printing of the Transaction Journal change the setting of Fax Parameter No 13 to Invalid See page 190 206 Journals and Lists Transaction Journal Sample Transaction Journal 1 2 kkkkkkkkkkkxkxkkk JOURNAL kkkkkxkxkxkkkkkkkkkkkkkkkkkk DATE MMM dd yyyy TIME 15 00 KKKKK p 01 3 4 5 6 7 8 9 10 11 12 NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 01 OK 001 001 149 00 00 52 XMT T 214 MMM dd 20 04 C8444B0577000 02 001 001 151 00 00 02 XMT TEST MMM dd 20 07 O1 S
187. space in memory to receive the confidential document 2 Confidential Mailbox is full 3 While printing received document Unit was requested to relay a document 492 493 Communication error occurred while receiving Check with the other party 494 495 Telephone line disconnected Check with the other party 501 502 Communication error occurred using the internal V 34 Check with the other party 504 Modem 540 541 Communication error occurred while transmitting 1 Reload the document and send again 542 2 Check with the other party Telephone line disconnected Check with the other party 0 i i 552 553 Communication error occurred while receiving Check with the other party 554 555 80 Sub address transmission to a unit that has no Sub Check the remote station address function 1 Sub address Password transmission to a unit that has Check the remote station no Password Sub address function 1 ialing 543 544 55 0 Redial was not successful due to a busy line Reload the document and send again During dialing STOP was pressed Reload the document and send again Redial was not successful due to no response from Check the telephone number and send again the called station or wrong number dialed 5 5 6 6 8 3 3 3 634 Note If busy tone was not detected the machine will only redial once Power failure occurred during the communication Check the power cord and plug
188. t a Message Disposition Notification MDN for a delivery processing confirmation indicating that On the message email was read when sending an email Internet Fax Delivery Notice key will appear by pressing MODE SETTING SELECT MODE APOP Authentication This parameter allows you to encrypt the protocol for the POP password security when connecting with the POP server all XMT File Type TIFF Selecting whether the document s are converted into a TIFF F or PDF format when sending an Internet Fax The setting can be temporarily PDF changed when sending an Internet Fax Note PDF file is only available if sending the document s to a PC Network Scanning Continued on the next page 1 O 5 170 SMTP Authentication If you transmit to the SMTP server user name and password are used for authentication Selecting Valid allows you to set up the user name 196 Customizing Your Machine Fax Parameter Table Factory default setting No Parameter Setting Comments 182 Send Comm JNL Selecting whether the Communication Jornal is printed emailed or l both Email Print Prints Email Emailed to the address selected in the Sender Selection Both See page 145 Both Prints and Emailed NOTE 1 The factory standard and the current settings are also shown on the Fax Parameter List printout To print the Fax Parameter List see page 214 Setting Up IPv6 General Description This chapter de
189. t when the printer is idle The ability to stack received documents in the correct order The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine Keys that are defined for storing a sequence of stations to be dialed or polled A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth Both end points must recognize and observe the protocol Public Switched Telephone Network Network of interconnected switching equipment and transmission facilities A keyboard on the Touch Panel Display that is used to enter letters and symbols for various programming functions A 4 digit password that is checked before a document is received A 3 digit code that identifies your machine is programmed in a relay network A group of facsimile machines that communicate via a relay station A certain type of facsimile machine that can store and forward documents to an end receiving station and or a relay station in another relay network Your machine can not be used as a relay station A report that contains information regarding the last document transmission to a relay station Sending a document to a relay station which in turn sends the document to the end receiving station Relates to the number of dots scanned or printed per certain square The quality of the image increases as the n
190. ted by following the steps below FUNCTION GENERAL SETTINGS 09 Key Operator Mode Input Key Operator s password 00 Print General Settings OK User Information Company Name Address Dept Tel No Internet Parameters See page 122 EMAIL Address SMTP Server Name SMTP Server IP SMTP AUTH Name SMTP AUTH Password TCP IP Default Gateway DNS Server Address 2nd DNS Server Address POP Server Name POP Server IP PORT No POP User Name POP Password for security do not write it in but keep it in a safe place LDAP User Name LDAP Password LDAP Search Base These parameters are located in the Copier mode Useful Office Functions Facsimile e Plain Paper High speed Super G3 compatible Fax with JBIG compression when optional Fax Communication Board DA FG300 is installed Quick Scan e Quick Memory Transmission Internet Fax Capable of using Email Internet Fax Function Document Distribution System e When your machine is installed with the Fax Communication Board DA FG300 option your machine will allow Fax Forwarding to the Document Distribution System DA WR10 The Document Distribution System automatically distributes received data scanner data data received via FAX and data received via Internet Fax to specified recipients via a predefined delivery mechanism The system administrator uses the system to specify
191. ter Station s 44 Timer Controlled Communications Deferred Polling 5 Dial by any combination of the following methods e Manual Number Dialing press after each station is entered Up to 70 stations e Address Book Dialing Up to 200 stations For details see page 22 Polling SIN s 001 Ex PANASONIC TO PANASONIC 5551234 Features i D O TW 6 START NOTE 1 If you enter a wrong number in Step 4 press CLEAR then re enter the right number 2 To change or cancel the Deferred Communication settings see pages 100 to 102 45 Polling General Description Polling means calling other station s to retrieve document s The other station must know in advance that you will call and must have document s set on the ADF or stored in the memory You may need to set a polling password shared by the other station to ensure security Preparing to be Polled In order to let other stations poll your machine you must prepare your machine with a document stored in memory Be sure to set the polling password before storing the document into memory After being polled the documents stored in the memory will be erased automatically To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No 27 POLLED FILE SAVE to Valid FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode tad ios o
192. the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Z CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment On the rear panel of this equipment is a label that contains among other information the Registration Number and Ringer Equivalence Number REN for this equipment The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all devices does not exceed five Continued on the next page X D Q Q 22 228 Notice to User in Canada Avis Avant d installer ce mat riel l utilisateur doit s assurer qu il est permis de le rac
193. ting forwarding or relaying of incoming faxes Sub address Password ITU T recommendation for additional security that corresponds to the Sub address Subnet Mask A mask bit used to manage sub segments of the network which is defined with network IDs Substitute Memory Your machine s ability to store an incoming document into its memory when it runs out of Reception recording paper or toner TCP IP Transmission TCP IP is a suite of protocols used to connect to the Internet and wide area networks Control Protocol Internet Protocol TIFF Image Viewer An application software to view the contents of TIFF F File Some TIFF Image Viewers may not display the data properly TIFF F Tagged Image An image file format for attachments of graphic data for smooth transmission between File Format different units The coding method of this format supports the same coding as Modified Huffman MH and multiple page image data Transmission Password A 4 digit password that is checked when a document is transmitted Transmission The ability to preset a telephone number so that you may reserve a transmission while your Reservation unit is performing another function User Parameter Programmed parameters that provide information to other stations Examples are logo character ID date and time Verification Stamp A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted or stored in memor
194. ting Up IPv6 IPv6 Address 5 On 6K g ee d ind IPv6 will become effective if is chosen 62 IPv6 Auto Configuration Funet ion Made Select And Press OK Auto Config guration eee When On is chosen IPv6 address and IPv6 Default Router address is set Mimi rn When is chosen IPv6 address IPv6 Default Router address is set up manually Funct ion Mode GENERAL Ex select An Item 8 63 IPv6 Address Oa Ex Incase 62 IPv6 Auto Configuration is On J IPv6 Address will be indicated Pv Address or 200 Setting Up IPv6 IPv6 Address 9 b Ex Incase 62 IPv6 Auto Configuration is Input the IPv6 address Function Mode set IF Addr And Press OK 0 4 Function Mode GENERAL select An Item 1 1 64 IPv6 Default Router 1 2a Incase 62 IPv6 Auto Configuration is On IPv6 Default Router Address will be indicated o E r O IPvb Default Router 1234 5678 908B DEF 1234 5678 908B CDEF i o gt O c E o o or 1 20 Ex Incase 62 IPv6 Auto Configuration is Input the IPv6 Default Router Function Mode address ha na set IF Addr ind Press OK IPv6 Default Router Continued on the next page 2 O 1 Setting Up IPv6 1 3 1 Function Mode GENERAL select An tem G0 Pye After completing the setup cycle the power by turning the Power Switch on the Left side of the machine OFF and ON NOT
195. tion GROUP indicates that the Program key is programmed as a group key S POP indicates that the Program key is programmed as a POP access key E 4 Numbers recorded in the program ADDRESS BOOK numbers or password Oo key Email address programmed into Program Key 5 Deletion of received Email Valid means that the received email will be deleted Invalid means that the received email will be retained When using group dialing or program dialing the key name specified as a sender in the Fax Address Book appears in the program list 213 Journals and Lists Fax Parameter List To Print a Fax Parameter List FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING PRINT OUT Printout H qc Select A Function fuia E 933 anpRess Book IND XMT JOURNAL 2 FAX PARAMETER LIST Sample Fax Parameter List kk KKK KR KKK FAX PARAMETER LIST x DATE MMM dd yyyy TIME 15 00 p 01 1 2 3 4 5 No DESCRIPTION SELECTION CURRENT STANDARD SETTING SETTING 000 Print Fax Parameter List 6 001 Contrast HOME 1 23 45 67 4 4 002 Resolution HOME STD Fine S Fine STD Fine 182 Send Comm JNL Print Email Both Print Print PANASONIC EEE DP XXXX KERR REESE CESSES HEAD OFFICE es eee 201 555 1212 RIOR EEX Explanation of Contents 1 Parameter 4 Current setting indicates code or password
196. tion of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex PANASONIC Memory Transmit STN s 001 4 START di The document is sent with the header of the selected Department Name The selected Department Name is printed on the COMM Journal and Individual Transmission Journal 95 96 Department Code Printing a Department Code Journal When the Department Code is set the Transaction Journal will be sorted by the Department Code number when itis printed All contents of the Journal will be erased automatically after being printed FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING PRINT OUT Printout HH Age dt Select A Function fuia E3933 anpRess Book F PRINT OUT JOURNAL F ADDRESS BOOK LIST PROGRAM LIST gt FAX PARAMETER LIST IND XMT JOURNAL 2 JOURNAL LIST PRINT Journal Printing Department Code Printing a Department Code Journal Sample Department Code Journal Originated Calls Dept Code Journal x x x DATE MMM dd yyyy TIME 15 00 P 01 ORIGINATED CALLS MMM dd TO MMM dd 1 2 3 TOTAL PAGES 000038 TOTAL TIME 00 23 56 4 5 01 Panafax Sales NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC D qn
197. umber email address FLASH SUB ADDR Used to separate the Sub Address from the telephone number when dialing or to access some features of your PBX MONITOR Used to start On Hook Dialing or to input a space between numeric entries such as while entering telephone numbers e Used for adjusting the monitor volume while in the FAX EMAIL mode See page 176 SET Used to set operations RESET 70 e Used to reset all the previously set functions CLEAR Use this button when correcting entered numbers or characters CLEAR STOP STOP 3 Press this button when you want to stop the communication registration operation or audible tone START Press this button to start transmission email communication or a manual fax reception Keypad Used for manual number dialing recording phone numbers and numeric entries Tone Key Used to temporarily change the dialing mode to Tone when Pulse mode is set 15 Your Machine z O c x O ur O c Q 16 memo Loading Documents How to Load Documents O c 1 On the ADF Inverting ADF 2 On the Platen Glass 5 o Face Up Face Down ZL gt 2 d Ee ASSESS X lt ee 2s E A e Original Size NS i lt eSES Original Size wer Guide aS Guide N SS e Insert the original s Face Up into the ADF until Place a book or an original Face Down on the the leading edge placed into
198. umber of dots per certain square increases The document is set as the image is rotated by 90 and then transmitted as A special purpose computer or software package that handles the connection between 2 or more networks Gateways act like traffic cops they spend their time looking at the destination addresses of the packets passing through them and deciding which route to send them on A function that can be set so that your unit will receive from only those machines programmed into your dialer The user can select one of 24 pre programmed sender s name and email address telephone number before each transmission Glossary Server A computer or a software package that provides a specific kind of service to client software running on other computers A single server machine could have several different server software packages running on it thus providing many different servers to clients on the network Sleep Mode The lowest power state that the machine enters after the specified time without actually turning off SMTP Simple Mail This is the main communication protocol used to send and receive email on the Internet Transfer Protocol Station Name Alphanumeric ID which can be programmed for each phone number or email address location in the Address Book Stored Documents Documents that have been scanned and now are stored in your machine s memory Sub address ITU T recommendation for further rou
199. uto dialer and to route the received document s to the corresponding stations email address s or telephone number s No 154 Rout Header FMT Use this parameter to select the type of email header to be included in the From field of each routed faxes Default setting is 1 Originator Originator The originating fax machine s TSI will appear in the From field of the routed email Relay Station The routing station s email address will appear in the From field of the routed email No 155 Print Routed Doc Set this parameter to select whether a received fax to be routed is always printed on your machine or only when the routing operation fails Features X c LL _ c e T To set the above Inbound Routing parameters follow the steps below 151 Inbound Routing Entering Address Book Dialing Numbers for Inbound Routing If the Inbound Routing parameters are set an ITU T sub address and or originator s Numeric ID TSI frame information can be programmed with each email address in Address Book numbers FUNCTION xj aQ FAX EMAIL SETTINGS 00 Address Book Address Book Select An Item 04 Delete Station 1 2 01 Add Telephone Number Add Telephone Number Enter Number or 02 Add EMAIL Address Add EMAIL Address Enter Email Address 152 Inbound Routing Entering Address Book Dialing Numbers for Inbound Routing 3 Enter a telephone number Up to 36 digit
200. w start time and press OK Confirm Destinations Check And Press OK 100 Edit File Mode Changing the Start Time or the Station of a File 5 To delete the station s press 4 or key until the station you want to delete appears Then press DELETE or To add additional station s press and select the station s that you want to add from the Address Book When finished press STOP Features 2 i T O TW 101 Edit File Mode Deleting a File To delete the file in memory follow the steps below FAX EMAIL Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode 1 MODE SETTING EDIT FILE MODE EH TAA oid Edit File Mode Select A Function EOS ADDRESS BooK DELETE FILE PRINT FILE ADD DOCUMENT RETRY INCOMP FILE 2 DELETE FILE Delete File Check Setting Press OK MEM DEF XMI No 014 DEFERRED COMM 22 00 TOKYO 3 Select the file that you want to delete and press OK ale NOTE 1 Your machine cannot delete the file while it is being sent 2 If you want to delete all files in Step 3 press with no file selected except the file in progress The following message is shown on the display Delete All Files Press to delete all files 102 Edit File Mode Printing Out a File To print the contents of the communication file follow the steps bellow FAX EMAIL Make sure that the F
201. will be rejected Either retrieve these mails from your PC or set the Fax Parameters to 2 Valid triggering your machine to receive print and delete all the mails from the POP server This procedure however might cause mail that had been printed before to print again Receiving Documents via LAN Receiving Email from a POP Server Unattended Reception from the POP Server When the Fax Parameter No 146 POP TIMER is set to a value between 1 and 60 minutes and Fax Parameter No 147 AUTO POP Receive is set to 2 Valid the machine will query the POP server at the specified interval for new mail Any mail on the POP server is retrieved and printed unattended When the Fax Parameter No 146 POP TIMER is set to 0 the machine will not query the POP server and the mail is not retrieved automatically With this setting mail must be retrieved manually from the POP server When the Fax Parameter No 147 AUTO POP Receive is set to 1 Invalid the machine will query the POP server for new mail at the interval specified by Fax Parameter No 146 If new mail has arrived at POP server the machine will not retrieve it but displays the number of mails on the POP server Manual Reception from the POP Server To receive manually from the POP server follow the steps below 1 MODE SETTING GET EMAIL If the POP server has not received any new mail the following message is displayed POP Receive No New Mail
202. x Original Set al COMPLETION gt COMM STATUS FILE TYPE gt AND NAME 2 zie and then remove the document from the ADF Sending Documents Redialing Automatic Redialing If a busy line is detected the machine will redial the number up to 5 times at 3 minutes interval However if a busy line is not detected the machine will redial only one time During that time a message will appear as shown to the right A file number is shown in the upper right hand corner of the display if it is a memory transmission file Memory Transmit Wait To Dial Features 2 i T O TW Manual Redialing You can also redial the last dialed number manually by pressing REDIAL key tad ee original s face up on the ADF 1b T Place a book or an original face down on the Platen Glass 2 AERUL Press to confirm the displayed telephone number 3 START n The document is stored into memory with a file number Then dials the last dialed number 5551234 NOTE 1 While the unit is displaying WAITING TO DIAL you can press REDIAL to start redialing immediately 31 32 Receiving Documents General Description Your machine is provided with both automatic and manual reception modes The selection of either reception mode is made with Fax Parameter No 017 RECEIVE MODE Automatic Reception Your machine will receive documents automatically if the Fax Parameter No 017
203. y View Mode File List Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List View Mode Journal Allows you to view the brief contents of the journal through the LCD display without having to print the journal X D Q Q 239 ITU T Image No 1 All specifications are based on the ITU T Image No 1 The sample shown below is not to scale THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8 ER TELEPHONE BOOLE 94513 51617 TELEx 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster scan over the subject copy The variations of print density on the document cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have uses for this facility in your organi
204. yy 3 21 PM mm dd yy 3 21 PM Internetfax Document IMAGE from Internet FAs amp Panasonic B Panasonic 9 Deleted Items 1 E Drafts S 3 Calendar a Contacts Sf Journal EQ Notes Sf Tasks e c Features Pa LL _ c e T 7 message s 5 unread c Working Online Z e The Subject column in the above example shows samples of email messages received on a PC from your machine and Internet FAX e For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different email application software please refer to your application s User Manual Continued on the next page 1 3 5 136 Receiving Documents via LAN General Description Figure 2 Internet Fax Received on a PC fe IMAGE from Internet FA IOJ XJ File Edit View Insert Format Tools Compose Help alax eleje e lo r From Panasonic pdiciZpanasonic com sent MMM dd yyyy 8 d4 AM To v cedaba mgcs cao p Subject IMAGE from Internet FAX Image tif An image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL addresses http panasonic co jp pcc en For your reference the above example is from Windows Messaging running under Microsoft Windows To run the Viewer please refer to your application s User Manual The attached file is composed of TIFF F Tag

Panasonic DP-8025 Fax Machine User Manual

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