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Lexmark 544dn Printer User Manual

1. Menu item Purpose Values and descriptions Enable Fax Receive Allows fax jobs to be received by the On Fax jobs can be received MFP Off Fax jobs cannot be received Rings to Answer Sets number of times the MFP rings to 1 25 3 indicate an incoming fax job Auto Reduction Scales an incoming fax job so it fits the On Scales the incoming fax size of the print media loaded in the designated fax source For more Off Does not scale the incoming fax information see Paper Source which follows Paper Source Specifies the print media source Auto The print media source is selected to supply print media for the automatically selected by the MFP MFP to print an incoming fax Tray lt x gt The standard tray Tray 1 or Tray lt x gt which is one tray Tray 2 Tray 5 based on how many optional drawers are installed and based on which one is specified as the print media source MP Feeder The multipurpose feeder is the specified print media source Duplex Sets duplex printing two sided On The incoming fax is a duplex job printing either on or off for incoming 7 7 fax jobs Off The incoming fax is not a duplex job This menu item appears if an optional duplex unit is installed or if the MFP model has an internal duplex unit Fax Footer Prints the transmission information at On Select On to print the footer the bottom of each page from a received fax Off Select Off to prevent the footer from print
2. FTP Settings Menu item Purpose Values and descriptions Format PDF Portable Document Format TIFF Tagged Image File Format JPEG Joint Photographic Experts Group PDF version Sets the version of an Adobe 1 2 Acrobat PDF file that is sent 1 3 This menu item applies to all scan 1 4 functions 1 5 1 6 Content Specifies the type of content Text The FTP job contains mostly text or line contained in the FTP job art Text Photo The FTP job contains a mixture of text and images Photo The FTP job contains only images Color Specifies if the MFP recognizes a Gray Does not send a color image in the FTP color image in the FTP job or sees job the color image in gray shades Color Sends the FTP job with a color image enclosed Resolution Specifies the resolution of the FTP 75 dpi 75 600 dpi are available for Gray 75 300 job in dots per inch dpi 150 dpi are available for Color See Color listed Resolution is limited by the value set 299 dpi previously for the Color menu item If this value pi is set to Color and Resolution is set 300 dpi to 400 or 600 dpi the configuration 490 dpi is allowed but it is not seen in the 3 normal workflow so the 600 dpi combinations are invalid The resolution is reduced to 300 dpi Darkness Specifies the level of darkness for 1 9 5 Specifies the level of darkness for the the FTP as a graphic representation FTP of a page that uses a fill pattern to A ee a graphic re
3. Menu item Purpose Values and descriptions Card Stock Load Properly handles the specific Duplex Duplex is for two sided printing on F preprinted print media whether the Off the print media and off indicates that Labels Loading job is a duplex job two sided or a duplex printing is turned off i simplex job single sided Bond Loading Letterhead Loading Preprinted Loading Colored Loading Vinyl Labels Duplex Shown if vinyl labels are supported Loading Off in the specified source Custom lt x gt Properly handles preprinted custom Duplex Shown if the custom type is Loading paper whether the job is a duplex job Off supported in the specified source two sided or a simplex job single sided x represents 1 6 Custom Types This menu item is used to define a name for each custom paper type Assign names using a utility such as MarkVision or from the LCD Menu item Purpose Values and descriptions Custom Type lt x gt Specifies the type of print media Paper The custom type print media must associated with each Custom Type Card Stock be supported in the designated available in the Paper Type menu source in order to assign a user Transparency defined name Labels Once the name is assigned the Vinyl Labels name appears instead of Custom Type lt x gt Envelope Custom Name sS This menu item is used to define a custom name for each type of print media Menu item Values and
4. Menu item Purpose Values and descriptions Format Flash Formats the flash memory On Deletes any data stored in flash Do not turn off the MFP while the flash memory us prepares the flash is formatting memory to receive new f resources Note This menu item only appears if a nondefective optional flash memory Off Cancels the request to format card which is not write or read write the flash memory and leaves protected is installed current resources stored in flash memory Defragment Flash Retrieves storage area lost when On The MFP transfers all resources resources are deleted from flash stored in flash memory to MFP memory memory and then reformats the Warning Do not turn off the MFP Leesa tonera option E the while the flash is defragmenting ormat operation IS Compere the resources are loaded back Note This menu item only appears if a into flash memory nondefective optional flash memory card which is not write or read write Off The MFP cancels the request to protected is installed defragment the flash memory Activate Hex Helps isolate the source of a print job Touch Activate Hex Trace to Trace problem With Hex Trace selected all enter Hex Trace mode data sent to the MFP is printed in hexadecimal and character ee opt representation Control codes are not then turn the MEP on i executed Coverage Provides an estimate of the Off Percent coverage is not printed Estimator percentage of coverage of
5. If restarting job replace originals that have not begun to exit the scanner Page level recovery is active anda page has scanned completely but it has not fully exited the ADF Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last successfully scanned page Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP Touch Restart job if job recovery is active and the job is restartable The message clears A new scan job containing the same parameters as the previous job starts Insert tray x Occurs when the MFP detects a missing tray x can be 1 2 3 4 or 5 Insert the specified tray to clear the message Touch Cancel Job to cancel the current job if needed Install duplex The MFP detects that the duplex unit is missing This message occurs when pages are formatted when the duplex unit is present but before the pages are printed Between the formatting and printing time
6. Continue Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen Once Continue is touched Continue the original screen appears For example if you touch Copy on the home screen the Copy screen appears like Sample screen one on page 12 The following example shows how the Continue button reacts 1 Touch the select button by the Copy to box and a new screen appears Touch MP Feeder and a new screen appears Touch Legal and a new screen appears Touch Next and a new screen appears Touch Plain Paper for the type of print media needed Touch Continue The Copy screen returns to allow other selections besides Copy to The other settings available on the Copy screen are Duplex Scale Darkness Collate and Copies Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job a kf WO ND o Custom Allows for creating a custom button based on the user s needs Done Specifies that a setting on a screen is altered and the adjustment to the setting is finished Gray button Touch this button to select the action appearing on the button Grayed out button When this button appears it looks faded with a faded word on it It means the button is not active or is unavailable on this screen It was probably active on the previous screen but the se
7. if one or more optional drawers are installed x is one tray of Tray 2 Tray 5 Tray 2 Tray 5 are only listed as selections in the values list based on whether the same number of optional drawers are installed For example if only two optional drawers are installed Tray 2 and Tray 3 appear in the values list Only one tray is the specified print media source Logs Display Specifies if a send log shows a dialed phone number or a remote station name Remote Station Name Shows the remote station name of a fax job in the log Dialed Number Shows the phone number of a fax job in the log Enable Job Log Sets the MFP to track the most recent On The MFP does track fax jobs fax jobs Off The MFP does not track fax jobs Enable Call Log Sets the MFP to track the most recent On The MFP does track fax calls fax calls Off The MFP does not track fax calls Settings 57 Using MFP menus Speaker Settings Menu item Purpose Values and descriptions Speaker Mode Specifies how long the speaker Always Off The speaker is set off remains on Always On The speaker is set on On until Connected The speaker is on until the fax connection is made Speaker Volume Specifies the volume setting Low The speaker volume is low High The speaker volume is high Ringer Volume Sets the MFP fax speaker On The speaker volume is on ringer volume Off The speaker vol
8. At power on reset touch Continue to clear the message and the MFP continues with normal operations except for flash operations Install different flash memory to be able to download any resources to flash 52 Not enough free space in flash memory for resources There is not enough space in the flash memory to store the data currently being downloaded Touch Continue to clear the message and continue the print job Install flash memory with more storage capacity Download the data Touch Cancel Job to cancel the current job if needed 103 Attendance messages Message 53 Unformatted flash detected Meaning The MFP detects unformatted flash memory Action Touch Continue to clear the message and continue printing The MFP continues with normal operations except for flash operations Reformat the flash to allow flash operations If the error message reappears the flash memory may be defective and require replacement 54 Network x software error The MFP cannot establish communications with a specified installed network port x indicates the number of the specified port e Touch Continue to clear the message and continue printing The job may not print correctly e The MFP disables attempts to communicate through the network interface No data may be sent or received e Reset the MFP e Program new firmware for the network interface 54 Serial option x error
9. The MFP detects a serial error such as framing parity or overrun on the specified optional serial port x is the number of the optional serial port Make sure the serial link is set up correctly and the appropriate cable is in use Make sure the serial interface parameters protocol baud parity and data bits are set correctly on the MFP and host computer Touch Continue to clear the message and continue processing the print job however the print job may not print correctly e Turn the MFP off and then on to reset it 54 Standard network software error The MFP firmware detects an installed network port but cannot establish communication with it e Touch Continue to clear the message and continue printing The job may not print correctly e The MFP disables attempts to communicate through the network interface No data may be sent or received e Reset the MFP e Program new firmware for the network interface 55 Unsupported option in slot x The MFP detects an unsupported option in the specified slot x indicates the number of the specified slot Turn the MFP off Unplug the power cord from the wall outlet Remove the unsupported option Connect the power cord to a properly grounded outlet 5 Turn the MFP on bon 56 Parallel port x disabled A status request occurs over the parallel port but the parallel port is disabled Touch Continue The MFP discards any data receiv
10. The MFP detects after powering on that the front side scanner cable is unplugged Action Turn the MFP off Plug the front side scanner cable into its connector Turn the MFP on 298 02 Scanner Missing Cable Unplugged The MFP detects after powering on that the back side scanner cable is unplugged Turn the MFP off Plug the back side scanner cable into its connector Turn the MFP on Functions disabled transitional messages Occurrence A function is disabled A user enters a shortcut for the function Message lt Function name gt turned off by system administrator Information then the previous screen appears The message appears when any menu item is set to the Disabled value by the system support person Examples of these are E mail turned off by system administrator Fax turned off by system administrator TCP IP turned off by system administrator Manual fax turned off by administrator 111 The message appears for 3 seconds and amp Index Ce A Activate AppleTalk 40 LexLink 41 NetWare 40 Activate Hex Trace 74 Advanced Status parallel 36 Alarms Alarm Control 43 Toner Alarm 43 Analog Fax Setup 51 Distinctive Ring Settings Double Ring 58 Single Ring 58 Triple Ring 58 Fax Log Settings Auto Print Logs 57 Enable Call Log 57 Enable Job Log 57 Log Paper Source 57 Logs Display 57 Receive Error Log 57 Transmission Log 57 Fax Rec
11. There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 235 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 235 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 236 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 236 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 237 yy
12. Touch Continue to clear the message if the toner low alarm does not sound 200 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name 1 Open the upper and lower front doors 2 Remove the print cartridge to access the jam and clear it 3 Close the doors 4 Touch Continue If all print media is cleared from the path the job resumes printing 105 Attendance messages Message 200 yy Paper jam x pages jammed Leave paper in bin Meaning There is a multiple jam x indicates the number of jammed sheets of print media Action Open the upper and lower front doors Remove the print cartridge to access the jam and clear it Close the doors Touch Continue If all print media is cleared from the path the job resumes printing 201 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the upper and lower front doors Remove the print cartridge to access the jam and clear it Close the doors Touch Continue If all print media is cleared from the path the job resumes printing 201 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the upper and lower front doors Remove the print cartridge to access the jams and clear them Clo
13. remove all originals from the scanner The scanner detects an original document jam at the second scanning sensor Job level recovery is active Remove all original documents from the scanner to clear the jam The message clears 291 02 Scanner jam remove jammed originals from the scanner The scanner detects an original document jam at the second scanning sensor Page level recovery is active Remove all original documents from the scanner to clear the jam The message clears 292 Scanner jam remove all originals from the scanner The ADF cover is open while the ADF is feeding the original document Job level recovery is active Remove all original documents from the scanner to clear the jam The message clears 292 Scanner jam remove jammed originals from the scanner The ADF cover is open while the ADF is feeding the original document Page level recovery is active Remove all original documents from the scanner to clear the jam The message clears 109 Attendance messages Message 293 Replace all originals if restarting job Meaning The MFP receives a scan job however there is no original document in the ADF Job level recovery is active 293 Replace jammed originals if restarting job The MFP receives a scan job however there is no original document in the ADF Page level recovery is active Action Touch Continue if no scan job is a
14. Off Zero Configuration Name text entry Example John s office printer SLP Broadcast On Off LPD Timeout numeric The range is 0 65535 seconds entry Network Ports 29 Using MFP menus Menu item Purpose Values and descriptions LPD Banner Page On Off LPD Trailer Page On Off LPD Carriage Return On Conversion on IPv6 Use this menu item to view or change Internet Protocol Version 6 IPv6 settings Note This menu item does not appear for non network models Menu item Purpose IPv6 Sets the network to IPv6 Internet Protocol Version 6 Values and descriptions Enable IPv6 On Off Auto Configuration On Off Hostname text entry field Address text entry field Router Address text entry field Enable DHCPv6 On Off Network Ports 30 Using MFP menus E mail Server Setup Menu item Primary SMTP Gateway Purpose Values and descriptions IP address field Primary SMTP Gateway Port Numeric entry for the port 1 65534 25 Secondary SMTP Gateway IP address field Secondary SMTP Gateway 1 65534 Port 25 SMTP Timeout numeric entry The timeout numeric entry is a range of 5 to 30 seconds with 30 seconds 5 30 30 as the default Server Requires On Authentication Off Userid text entry Password text entry plain text if not need confirm Reply Address text entry This is a
15. Select On to prevent stray characters from printing Network Ports 39 Using MFP menus NetWare Use these menu items to view or change the MFP NetWare settings Menu item Purpose Values and descriptions Login Name Shows the field used to assign the text entry NetWare login name Enter the Login Name Thereafter select Login Name to show the NetWare name on the LCD Print Mode Assigns the NetWare print mode Pserver Rprinter Network Number Shows the field used to assign the text entry NetWare number Enter the Netware number Thereafter select View Network Number to show the NetWare network number on the LCD Activate Activates or deactivates the Off Off Deactivates the NetWare feature NetWare feature On On Activates the NetWare feature Ethernet 802 2 Sets the Ethernet 802 2 value On or On IPX Frame Types which allow the Off Off adapter to initiate conversations are used Ethernet 802 3 Sets the Ethernet 802 3 value On or On Off Off Ethernet Type II Sets the Ethernet Type II value On On or Off Off Ethernet SNAP Sets the Ethernet SNAP value On On or Off Off Packet Burst Sets the Packet Burst value On or On Off Off NSQ GSQ Mode Sets the NSQ GSQ Mode value On On This is the broadcast search method or Off Off on the Web pages AppleTalk Use these menu items to view or change the MFP AppleTalk settings Menu item Purpose V
16. Specifies the amount of time in seconds before the LCD returns to the home screen due to inactivity Settings 44 Using MFP menus Menu item Timeouts continued Purpose Values and descriptions Print Timeout Disabled 1 255 90 Disabled Disables Print Timeout 1 255 Specifies the amount of time in seconds the MFP waits for an end of job message before canceling the remainder of the print job Note When the timer expires any partially formatted page still in the MFP is printed and other input ports are examined to see if data exists Wait Timeout Disabled 15 65535 40 Disabled Disables Wait Timeout 15 65535 Specifies the amount of time in seconds the MFP waits for additional data before it cancels the job Network Job Timeout Disabled 1 255 90 Disabled Disables Network Job Timeout 1 255 Specifies the amount of time in seconds the MFP waits before canceling a network job If a value between 1 to 9 is selected the setting is saved as 10 Print Recovery Specifies whether the MFP continues from certain offline situations reprints jammed pages or waits until the entire page is processed and ready to be printed Auto Continue Disabled 5 255 Lets the MFP automatically continue from certain offline situations when not resolved within the specified time period Disabled Disables Auto Continue 5 255 Specifies the amount of time in
17. additional memory or delete fonts macros and other data to free some memory space 37 Insufficient memory some Held Jobs were deleted Held jobs are deleted in order to process the current job The message appears once per job Touch Continue to clear the message and continue printing To avoid this error in the future for other jobs install more memory Touch Cancel Job to cancel the current job if needed 37 Insufficient memory to collate job The MFP cannot collate the job because the memory is full Touch Continue to print the pages processed before the memory became full Some memory frees up so collating begins for the remainder of the print job For example if a 50 page print job is sent and 10 copies are requested and the MFP runs out of memory at page 30 pages 1 30 would collate and print 10 copies The MFP would then print and collate pages 31 50 and print 10 copies of these pages Touch Cancel Job to cancel the current job if needed 102 Attendance messages Message 38 Memory full Meaning The MFP is processing data but the memory used to store pages is full Action Touch Continue if sufficient memory exists to process a job To avoid this error in the future Simplify the print job by reducing the amount of text or graphics on a page and deleting unnecessary downloaded fonts or macros Install additional memory Touch Cancel Job to cancel the
18. optimize the print quality for the print media weight Menu item Purpose Values and descriptions Plain Weight Identifies the relative weight of the Light Note Card Stock is shown on the print media loaded in a specific Normal LCD only if it is supported in a Card Stock Weight source and ensures the toner specified source adheres properly to the printed Heavy Transparency page Weight Labels Weight Bond Weight Envelope Weight Letterhead Weight Preprinted Weight Colored Weight Vinyl Labels Weight Identifies the relative weight of the Light Shown if vinyl labels are a supported vinyl labels loaded in a specific Normal type source Heavy Custom lt x gt Weight Identifies the relative weight of the Light Shown if the custom type is custom paper loaded in a specific Normal supported in the specified source source x represents 1 6 Heavy Paper Menu 24 Using MFP menus Paper Loading These menu items are used to set the loading orientation for each print media type A source is loaded with preprinted print media and then the MFP can be notified that the print media is loaded for duplex two sided printing Use the application software to indicate simplex one sided printing When simplex printing is selected the MFP automatically inserts blank pages to print the simp lex job correctly Paper Loading is only shown on the LCD if a duplex unit is installed
19. the and 9 is next to the As shown 5 is the current value eeexeee Dial Prefix A numeric entry field is provided to Number string The entry field is limited to 16 enter numbers The previously entered characters Text entry characters are numbers are shown limited to The dial prefix could be a country code 0 9 and a space or a code businesses use to dial an outside line Automatic Specifies the number of times the MFP 0 9 5 Redial automatically tries to send the fax job again by resubmitting the Fax To number Redial Select a range in minutes for the 1 200 3 Frequency number of redials to occur in that time span Behind a Enables or disables switchboard blind On Do not wait for a dial tone PABX dialing without a dial tone Off Wait for a dial tone Settings 54 Using MFP menus Menu item Purpose Values and descriptions Enable ECM Enables Error Correction Mode for fax On ECM is enabled jobs which makes faxing more reliable Off ECM is disabled Enable Fax Allows sending faxes by scanning at On Fax scans are enabled Scans the MFP f Off Fax scans are disabled Driver to Fax Allows driver to fax jobs to be sent by On Driver to fax jobs can be sent the MFP Off Driver to fax jobs cannot be sent Driver to fax jobs are treated like PostScript jobs Allow Save as Allows for saving fax numbers as On A Save as Shortcut
20. the duplex unit is removed from the MFP e Turn the MFP off unplug the power cord from the wall outlet install the duplex unit connect the power cord to a properly grounded outlet and then restart the MFP Touch Cancel Job to cancel the current job 98 Attendance messages Message Install envelope feeder Meaning The MFP detects that the optional envelope feeder is removed while the job processes but before it prints Action Install the optional envelope feeder The message clears Touch Cancel Job if needed Install tray x The MFP detects that optional Tray x where x is the number of the tray is missing while the job processes but before the job prints Sometime during processing the optional tray is removed Install the optional tray specified by x The message clears Touch Cancel Job if needed Load Manual Feeder with Custom String Occurs when the MFP receives a manual feed request that a specific print media be loaded into the multipurpose feeder The print media is previously defined as a custom string which appears on the LCD Touch Continue e If print media is in the multipurpose feeder the job continues to print e If there is no print media in the multipurpose feeder all requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Automatically select media to override manual requests fo
21. Bond So Letterhead Any sources containing the same eee type and size of print media are Preprinted automatically linked by the MFP if the Paper Size and the Paper Type are Colored Paper set to the correct values cs gt There are default type settings based represents 1 6 on the number of trays installed Tray 1 Plain Paper Tray 2 Custom Type 2 Tray 3 Custom Type 3 Tray 4 Custom Type 4 Tray 5 Custom Type 5 MP Feeder Identifies the size of print media A4 non US The multipurpose feeder only Size inserted in the multipurpose feeder A5 appears on the LCD when Configure MP is set to Cassette JIS BS Note For more information see Letter US Configure MP Legal Executive Folio Statement Universal 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope MP Feeder Identifies the type of print media Plain Paper The multipurpose feeder only Type inserted in the multipurpose feeder Card Stock appears on the LCD when Configure i defi MP is set to Cassette Note If a user defined name is Transparenc available it appears instead of p y Custom Type 6 is the factory default Custom Type lt x gt If two or more Labels for Custom Types custom types share the same name yinyl Label i j the name only appears once in the nyt ESpels Nate Gene mao ses Paper Type value list Bond 9 Envelope Letterhead Preprinted Colored Paper Custom Type lt x gt where x represents 1 6 P
22. For more information about long edge see Duplex Bind on page 70 Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned Letter 8 5 x 11 in Executive 7 25 x 10 5 in Legal 8 5 x 14 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Folio 8 5 x 13 in Statement 5 5 x 8 5 in 3x 5in 4x6 in Business Card Mixed Letter Legal Denotes a country region specific factory default value Photo JPEG Quality Sets the quality of a JPEG photo image in relation to file size and the quality of the image This menu item applies to all scan functions 5 90 50 A 5 setting gives a smaller file size but the quality of the image is lessened A 90 setting gives the best image quality but the file size is very large JPEG Quality Sets the quality of a JPEG text or text photo image in relation to file size and the quality of the image This menu item applies to Text Text Photo and all scan functions 5 90 75 A 5 setting gives a smaller file size but the quality of the image is lessened A 90 setting gives the best image quality but the file size is very large E mail images sent as Attachment Web Link Settings 62 Using MFP menus Menu item Purpose Values and descriptions Use multi page TIFF Provides a choice between
23. MP 22 Continue button 16 contrast 73 control panel 5 Asterisk 7 Backspace 7 Clear All 6 Dial Pause 6 Help Tips 7 Home 7 indicator light 6 LCD 6 Menu 7 numeric keypad 6 pound 6 Start 6 Stop 7 USB direct interface device 7 Copies specifying number 70 Copy guide Help Pages 89 Copy Settings Allow priority copies 50 Background Removal 50 Collate 48 Content 47 Contrast 50 Copy To Source 49 Custom 50 Darkness 50 Duplex 48 Number of Copies 50 Original Size 49 Overlay 50 Paper Saver 48 Print Page Borders 48 113 Scan edge to edge 50 Separator Sheets 49 Separator Source 49 Shadow Detail 50 Transparency Separators 49 Coverage Estimator 74 Create Change and Remove Passwords Change Remove Advanced Password 86 Change Remove User Password 86 Create Advanced Password 86 Create User Password 86 Create Change Passwords Create Change Advanced Password Password 86 Reenter Password 86 Create Change User Password Password 86 Reenter Password 86 Custom Names 25 Custom Types 25 D Data Bits 39 Default Source 19 defaults factory 75 Dial Pause button 6 down arrow button 10 14 Duplex 69 duplex binding 70 definition 25 enabling 69 Duplex Bind 70 E E mail guide Help Pages 89 E mail Server Setup Base file name 32 Limit destinations 31 Login 32 Max e mail size 31 Password 31 32 Path 32 Primary SMTP Gateway 31 Primary SMTP Gateway Port 31 Reply Address 31 Secondary SMTP Gateway 31
24. Paper Type 19 paper type custom 25 Paper Weight 24 Parallel Buffer 36 Parallel Mode 2 37 Parity 39 PCL Emulation Settings 77 A4 Width 77 Auto CR after LF 77 Auto LF after CR 77 Lines per Page 77 Orientation 77 Pitch 77 Point Size 77 PCL font name 76 PCL font source 76 PCL SmartSwitch network 33 parallel 36 serial 38 USB 34 PCL symbol set 76 PCL tray renumber 78 Portrait Height 26 Portrait Width 26 Pound button 6 Print all guides Help Pages 89 Print Area 75 Print defects guide Help Pages 89 Print Mode NetWare 40 Print Recovery Auto Continue 45 Jam Recovery 45 Page Protect 45 Print Settings Finishing Menu 69 Blank Pages 70 Collation 71 Copies 70 Duplex 69 Duplex Bind 70 Multipage Border 72 Multipage Order 72 Multipage Print 71 Multipage View 72 Separator Sheets 71 Separator Source 71 HTML Menu 80 Backgrounds 80 Font Name 80 Font Size 80 Margin Size 80 Orientation 80 Scale 80 Image Menu 80 Auto Fit 80 Invert 80 Orientation 81 Scaling 81 PCL Emulation Menu 76 Font Name 76 Font Source 76 PCL Emulation Settings 77 Symbol Set 76 Tray Renumber 78 PDF Menu 79 Annotations 79 Scale to Fit 79 PostScript Menu 76 Font Priority 76 Print PS Error 76 Quality Menu 73 Brightness 73 Index 119 Contrast 73 Print Resolution 73 Toner Darkness 73 Setup Menu 74 Download Target 75 Factory Defaults 75 Print Area 75 Printer Language 74 Resource Save 74 Utilities Menu 73 Activate Hex Trace 74 Coverage Est
25. Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 237 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 238 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 238 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 239 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path
26. Scaling is automatically set to Best Fit Anchor Center Fit Height Width Fit Height Fit Width Orientation Sets the image orientation Portrait Portrait Prints text and graphics Landscape parallel to the short edge of the paper Landscape Prints text and graphics Rev Portrait parallel to the long edge of the paper Rev kandseape Reverse Portrait Prints the portrait image rotated 180 degrees Reverse Landscape Prints the landscape image rotated 180 degrees For more information about short and long edges see Duplex Bind on page 70 Security These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup Menu item Authentication Method Purpose Values and descriptions Authentication disabled Internal If Authentication disabled is selected Function Access settings requiring user IDs or passwords are ignored 81 NTLM For more information see Function Kerberos 5 Access LDAP Note For LDAP and LDAP GSSAPI use the MFP Embedded LDAP GSSAPI Web Server EWS interface Auto Log out delay Sets a delay in seconds at 1 60 3 the home screen before an authenticated user is automatically logged off Scan to PC Port This menu item is used by text entry Valid text entries are two sets of Range the system support numerical values separated by a person who has a port colon blocking firewall between ihe MEP and their users The defa
27. Specifies whether the printer automatically performs a line feed Auto LF after CR Off The MFP does not perform a line feed after a carriage return after a carriage return control a control command n a command On The MFP performs a line feed after a carriage return control command Settings 77 Using MFP menus Menu item Tray Renumber Purpose Configures the MFP to work with printer drivers or applications that use different source assignments for the sources trays the multipurpose feeder and the manual feed slot Note For more information about assigning source numbers see the Technical Reference Values and descriptions Assign MP Feeder Off None 0 199 Off The MFP uses factory default source assignments None The source ignores the Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Tray x Off None 0 199 Off The MFP uses factory default source assignments None The source ignores the Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Env Feeder Off None 0 199 Off The MFP uses factory default source assignments None The source ignores t
28. Tray 1 Selects separator sheets from the specified tray MP Feeder Selects separator sheets from the multipurpose feeder Note Configure MP must be set to Cassette Envelope Feeder Selects an envelope as a separator sheet Multipage Print Prints multiple page images on one Off Prints 1 page image per side side of a sheet of paper This is also called n up or Paper Saver 2 Up Prints 2 page images per side 3 Up Prints 3 page images per side 4 Up Prints 4 page images per side 6 Up Prints 6 page images per side 9 Up Prints 9 page images per side 12 Up Prints 12 page images per side 16 Up Prints 16 page images per side Settings 71 Using MFP menus Menu item Purpose Values and descriptions Multipage Order Determines the positioning of Horizontal multiple page images when using Multipage Print For more Vertical information see Multipage Print on page 71 Reverse Horizontal The positioning depends on the Reverse Vertical number of images and whether the images are portrait or landscape in orientation For example if selecting 4 Up multiple page printing and portrait orientation the results differ depending on the Multipage Order value selected Horizontal Vertical Reverse Reverse Order Order Horizontal Order Vertical Order 1 2 1 3 2 1 3 1 3 4 2 4 4 3 4 2 Multipage View Dete
29. address associated with a particular network computer This is called name resolution WINS supports network client and server computers running Windows and can provide name resolution for other computers set with special arrangements DNS Server Address Registers the host name with the 4 field IP DNS server enables name address resolution for the e mail server FTP and other host name entries Domain Name System or Domain Name Service DNS is an Internet service that translates domain names into IP addresses Domain names are alphabetic therefore they are easier to remember The Internet is really based on IP addresses Each time a domain name is used a DNS service must translate the name into the corresponding IP address Backup DNS Server This is used if the DNS Server 4 field IP Address Address is not available address Domain Search Order Defines the search order of the text entry The search order is given in a comma domains field delimited list such as myserver com myprinter com Restricted Server List Defines a limited number of IP text entry This is a comma delimited list of up to addresses 10 IP addresses allowed to make TCP connections A zero 0 can be used as a wildcard in the list MTU Defines the range of the numeric This is a range such as 256 1500 communication type entry Ethernet 256 4096 Token Ring Default TTL numeric Gives the range in seconds such as entry Range 5 254 seconds DDNS On Off mDNS On
30. and saves them Note Settings chosen for faxing scanning e mailing and copying and settings for printing from the application may override the user default settings Menu map The following menu map provides an overview of the menus and menu items available from the LCD Select a menu or menu item for more details For values or settings for each menu item see the individual descriptions of menu items following the menu map There can be an extra level in the menu hierarchy so that it is structured menu menu item menu item there can be several more menu items under a menu item and values Click any of the following menus or menu items listed for more information Paper Menu Reports Network Ports Settings Default Source Paper Size Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup Menu Settings Page Device Statistics Network Setup Page Shortcut List Fax Job Log Fax Call Log E mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory Manage Shortcuts Manage Fax Shortcuts Manage E mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts E mail Server Setup Wireless Standard Network Network lt x gt Standard USB USB lt x gt Parallel lt x gt Serial lt x gt NetWare AppleTalk LexLink General Settings Copy Settings Fax Settings E mail Settings F
31. best image quality This menu item applies to all scan but the file size is very large functions JPEG Quality Sets the quality of a JPEG text or 5 90 75 A 5 setting gives a smaller file size but text photo image in relation to file size and the quality of the image This menu item applies to Text and Text Photo and all scan functions the quality of the image is lessened A 90 setting gives the best image quality but the file size is very large Use Multi Page Provides a choice between On Multiple page TIFF files are created TIFF single page TIFF files and multiple page TIFF files For a multiple page Select the check box to turn it on scan to FTP job either one TIFF file off One single TIFF file is created for each is created containing all the pages page or multiple TIFF files are created f with one file for each page of the job Clear the check box to turn it off This menu item applies to all scan functions Transmission Specifies when the transmission log Print Log The FTP transmission log always prints Log prints The log page is a confirmation that files transferred successfully Do not print log The FTP transmission log does not print Print only for error The FTP transmission log only prints when an error occurs Settings 65 Using MFP menus Menu item Log Paper Source Purpose Specifies the print media source used to supply print m
32. control panel Most print settings can be changed from the application in use or the print driver Settings changed from the application or print driver apply only to the job being sent to the MFP Changes made to print settings from an application override changes made from the control panel If a setting cannot be changed from the application use the MFP control panel MarkVision Professional or the Embedded Web Server EWS pages Changing a setting from any of these makes that setting the user default The MFP control panel consists of Using MFP menus 5 Callout 1 Using MFP menus Control panel item LCD Function The liquid crystal display LCD shows home screen buttons menus menu items and values It allows for making selections within Copy Fax and so on Indicator light Gives information about the status of the MFP using the colors red and green Status Indicates Off MFP power is off Blinking green MFP is warming up processing data or printing a job Solid green MFP is on but idle Blinking red Operator intervention is required 0 9 Note Referred to as the numeric keypad Enter numbers when the LCD screen has a field that accepts the entry of numbers Also use these buttons to dial phone numbers for faxes Note If a number is pressed while on the home screen without pressing the button first the Copy menu opens and changes the Copy Quant
33. current job if needed 39 Complex page some data may not have printed The data for a page is too complex to print To avoid this error in the future Reduce the complexity of the page by reducing the amount of text or graphics on the page and deleting unnecessary downloaded fonts or macros Set Page Protect to On in the Setup Menu in the Settings menu Install additional memory Touch Continue to continue printing the job however data will be missing for this page Touch Cancel Job to cancel the current job if needed 42 xy Cartridge region mismatch x is the value of the MFP region y is the value of the cartridge region The message appears when the MFP detects that an installed print cartridge has a region that differs from the MFP region x and y can have the following values 0 Worldwide region 1 Americas 2 EMEA 3 Asia 4 Latin America 9 Undefined region Replace the print cartridge with one that has a proper region 50 PPDS font error The MFP has received a request for a font that is not installed when formatting PPDS print data Touch Continue to clear the message and continue printing the current job Touch Cancel Job to cancel the current job if needed 51 Defective flash detected The MFP detects a defective flash memory during power on or during flash format and write operations Touch Continue to clear the message and continue printing the current job
34. cyan i magenta yellow and black on a page On Prints the estimated percentage The estimate is printed on a separator of coverage for each color on page the page Setup Menu Use the Setup Menu to configure a variety of MFP features Menu item Purpose Values and descriptions Printer Language Specifies the default printer language PCL Emulation PCL emulation Uses a used to communicate data from the PS Emulation PCL interpreter for computer to the MFP incoming host Note Setting a printer language as the communications default does not prevent a software PostScript emulation application from sending print jobs that Uses a PS interpreter for use the other language incoming host communications Resource Save Specifies what the MFP does with Off The MFP retains downloaded resources such as fonts downloaded resources only and macros stored in RAM if the MFP until memory is needed It receives a job that requires more then deletes those memory than is available resources associated with Setting Resource Save to On causes m inactive printer the MFP to reset and returns the LCD anguage to the home screen On The MFP retains all downloaded resources for all printer languages during language changes and MFP resets If the MFP runs out of memory 38 Memory Full appears Settings 74 Using MFP menus Menu item Download Target Purpose Specifies the storage location for downloaded resourc
35. descriptions lt user defined Purpose Specifies the name of print media user defined The custom print media loaded in the designated source must be a supported media type in order for a user defined name to be assigned name such as Stephen s labels Mary s card stock associated with each Custom Name lt x gt available in the Paper Type menu where x is 1 6 Custom Name gt Paper Menu 25 Using MFP menus Universal Setup These menu items are used to specify the height and width of the Universal Paper Size When the height and width for Universal Paper Size are specified the MFP uses the Universal setting like other paper sizes including support for duplex and n up For more information on n up see Multipage Print Menu item Purpose Values and descriptions Units of Measure Determines the unit of measure Inches Inches is the US default and used to enter the Universal Height Millimeters Millimeters is the international default and Width Portrait Width Sets the portrait width of the 3 14 17 inches in Shows either inches or millimeters universal media 0 01 inch increments from the Units of Measure setting 8 5 inches is the US default and Note If the value set exceeds the 76 360 mm in 1 mm 216 mm is the international default maximum width the MFP uses the increments maximum value allowed in inches or millimeters Portrait Height Sets the portrait height of the 3 14
36. if needed 99 Attendance messages Message Load Manual Feeder with type size Meaning Occurs when the MFP receives a manual feed request for a specific size and type of print media when none is loaded into the multipurpose feeder Action Touch Continue if print media is in the multipurpose feeder The job continues Touch Continue if there is no print media in the multipurpose feeder All requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Automatically select media to override manual requests for Manual Paper and Manual Env for the rest of the print job All requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job if needed Load src with Custom Occurs when a source is loaded with Touch Continue Load the specified source that String an incorrect print media size and type is set for the requested size and type as specified in the Paper Menu Touch Cancel Job to cancel the current job if needed Load src with Custom Occurs when a source is loaded with Touch Continue Load the specified source that Type Name an incorrect print media size and type is set for the requested size and type as specified in the Paper Menu Touch Cancel Job to cancel the current job if needed Load src with size Occurs when a sou
37. in printer memory RAM are deleted Resources residing in flash memory are unaffected Do Not Restore User defined settings remain Settings 75 Using MFP menus PostScript Menu Use these menu items to change printer settings that affect jobs using the PostScript printer language Printing from an application may override user default settings Menu item Print PS Error Purpose Prints a page defining the PostScript emulation error when error occurs Values and descriptions Off Discards the print job without an printing an error message On Prints an error message before it discards the job Font Priority Establishes the font search orde Note Font Priority only appears Size is not set to 100 when a formatted flash is installed is neither defective nor Read Write or Write protected and Job Buffer r Resident The MFP searches printer memory for the requested font before searching the flash memory Flash Disk The MFP searches the flash memory for the requested font before searching the printer memory PCL Emulation Menu Use these menu items to change printer settings that affect jobs using the PCL emulation printer language Printing from an application may override user default settings Menu item Purpose Values and descriptions Font Source Determines the set of fonts shown in Resident Shows all fonts resident in print
38. is not in NPA format it is rejected required for bidirectional as bad data communication following the conventions defined in the Network Off The MFP does not perform NPA Printing Alliance NPA Protocol processing Note Changing this menu item Auto The MFP examines the data to automatically resets the MFP It is determine the format and then reset to configure memory and any processes it appropriately permanent resources such as fonts or macros are lost Serial Buffer Configures the size of the serial Auto The MFP automatically calculates the input buffer Note Changing the Serial Buffer menu item automatically resets the MFP Any permanent resources such as fonts or macros are lost Serial Buffer size recommended setting 3KB to maximum size allowed 1KB increments The user specifies the Serial Buffer size The maximum size depends on the amount of memory in the MFP the size of the other link buffers and whether Resource Save is set to On or Off To maximize the range for the Serial Buffer size disable or reduce the size of the parallel and USB buffers Serial Protocol Selects the hardware and software DTR Hardware handshaking handshaking values for the serial interface DTR DSR Hardware handshaking XON XOFF Software handshaking XON XOFF DTR Combined hardware and software handshaking XONXOFF DTRDSR Combined hardware and software handshaking Network Ports 3
39. jam The message clears and page recovery completes 290 01 Scanner jam remove all originals from the scanner The scanner fails to pull a sheet from the ADF Job level recovery is active The message clears when the scanner knows that the sheet is removed from the ADF Job recovery completes 290 01 Scanner jam remove jammed originals from the scanner The scanner fails to pull a sheet from the ADF Page level recovery is active The message clears when the scanner knows that the sheet is removed from the ADF Page recovery completes 290 02 Scanner jam remove all originals from the scanner The scanner fails to feed a sheet far enough into the ADF so that the ADF recognizes its presence Job level recovery is active The message clears when the scanner knows that the sheet is removed from the ADF Job recovery completes 290 02 Scanner jam remove jammed originals from the scanner The scanner fails to feed a sheet far enough into the ADF so that the ADF recognizes its presence Page level recovery is active The message clears when the scanner knows that the sheet is removed from the ADF Page recovery completes 290 10 Scanner jam remove all originals from the scanner The scanner detects an original document jam at the first scanning sensor while the scanner is idle Job level recovery is active Clear the jam from the scanner to clear the message Job recover
40. media optional duplex unit is installed Settings 69 Using MFP menus Menu item Purpose Values and descriptions Duplex Bind Defines the way duplex pages are Long Edge eee tbe fra Me printing vi He Assumes binding along the long edge of the page left edge for ack OF the s a er join portrait orientation and top edge for landscape orientation pages is oriented in relation to the The following illustration shows long edge binding for portrait printing on the front odd numbered pg landscape pages pages Note This menu item appears if an Binding optional duplex unit is installed Back of sheet Front of next sheet Binding Front of next sheet Portrait Short Edge Assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation The following illustration shows short edge binding for portrait and landscape pages Binding Binding next sheet next sheet Landscape Copies Sets the number of copies needed 1 999 1 Values selected from the application or as the MFP user default value printer driver always override values selected from the LCD Blank Pages Specifies whether to include Do Not Print Does not print application generated application generated blank pages as part of the printed output blank pages as part of the job Print Prints application generated blank pages as part of the job Settings 70 Us
41. memory in the MFP the size of the other link buffers and whether Resource Save is set to On or Off To maximize the range for the Network Buffer size disable or reduce the size of the parallel serial and USB buffers Mac Binary PS Configures the MFP to process Macintosh binary PostScript print jobs On The MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system Note This setting often causes Windows print jobs to fail Off The MFP filters PostScript print jobs using the standard protocol Auto The MFP processes print jobs from computers using either Windows or Macintosh operating systems Standard USB or USB lt x gt These menus are only shown if a USB port is available Use these menu items to change printer settings affecting a Universal Serial Bus USB port USB lt x gt x represents 1 or 2 Menu item Purpose Values and descriptions PCL Configures the MFP so it On The MFP examines the data on the SmartSwitch automatically switches to USB port and selects PCL emulation if PCL emulation when a print job the data indicates that is the required received through the USB port printer language requires it regardless of the default printer language Off The MFP does not examine the incoming data The MFP uses PostScript emulation to process the job if PS SmartSwitch is On or it uses the default printer language
42. mostly text contained in the scan to USB job or line art Text Photo The scan to USB job contains a mixture of text and images Photo The scan to USB job contains only images Color Specifies if the MFP recognizes a Gray Does not send a color image in the scan to color image in the scan job or sees USB job the color image in gray shades Color Sends the scan to USB job with a color image enclosed Resolution Specifies the resolution of the scan 75 dpi 75 600 dpi are available for Gray 75 300 job in dots per inch dpi 150 dpi are available for Color See Color listed Bap tne previously Resolution is limited by the value 200 dpi set for the Color menu item If this i value is set to Color and Resolution 300 dpi is set to 400 or 600 dpi the 400 dpi configuration is allowed but it is not seen in the normal workflow so the 600 dpi combinations are invalid The resolution is reduced to 300 dpi Darkness Specifies the level of darkness for 1 9 5 Specifies the level of darkness for the scan the scan job as a graphic to USB jobs representation of a page that uses a A pias graphic representation depicts the 1 param A mee eee levels values As the right or left scroll button is rom light 1 to dark 9 touched the asterisk moves back and forth on the line 1 is next to the and 9 is next to the As shown 5 is the current value Orientation Specifies the default orientation of Portrait S
43. pop up message appears to instruct Characters the user to enter a password of a minimum of eight characters Reenter Password text entry This entry must match the Password field or an Password and Reenter error pop up message appears Password did not match Create User Password or Change Remove User Password Menu item Values and descriptions Pop up message Password text entry The range for a password is 8 127 characters Password must be a If a password less than eight characters is rae 92 8 entered a pop up message appears to instruct Characters the user to enter a password of a minimum of eight characters Reenter Password text entry This entry must match the Password field or an Password and Reenter error pop up message appears Password did not match Settings 86 Using MFP menus Set Date and Time Menu item Time Zone Purpose Sets the time zone for the fax Values and descriptions Not Set US Hawaii US Alaska US Can Pacific Tijuana US Can Mountain US Can Central US Can Eastern US Can Atl Newfoundland Brasilia Braz Mid Atlantic Azores Cape Verde Is GMT Ireland London Central Europe Amsterdam Berlin Bern Brussels Lisbon Madrid Paris Prague Rome Stockholm Vienna Warsaw Eastern Europe Cairo Helsinki Athens Istanbul Israel South Africa Moscow Tehran Iran Beijing China Urumqi Aus Western Aus Centra
44. required item Subject text entry The text entry field is limited to 255 characters Max e mail size Specifies the maximum e mail size in kilobytes numeric entry Specify O zero for no limit E mail above the specified 0 65535 size is not sent Pes Neher de Sends a message when an text entry e mail is greater than the configured size limit of 1024 characters Limit destinations Sends an e mail only when the address contains the domain name such as a company domain name E mail can only be sent to the specified domain text entry The limit is one domain and 128 characters The is permanent before the text field Example companydomain com For the example e mails are only sent when the address ends with companydomain com Network Ports 31 Using MFP menus Menu item Web Link Setup Purpose Defines the Web link Values and descriptions header Server Specifies the name of the server text entry For example server mine com Login text entry Password password text entry Path Defines the path name text entry For example directory path The following characters or symbols are invalid entries for a path name asterisk colon question mark lt less than symbol gt greater than symbol vertical bar Base file name Specifies the base file name A timestamp is added to the end
45. seconds that the MFP waits Jam Recovery On Off Auto Specifies whether the MFP reprints jammed pages On The MFP reprints jammed pages Off The MFP does not reprint jammed pages Auto The MFP reprints a jammed page unless the memory required to hold the page is needed for other MFP tasks Page Protect Off On Successfully prints a page that may otherwise generate Complex Page errors Off Prints a partial page of data if memory is insufficient to process the entire page On Ensures that an entire page is processed before it prints Note If after selecting On the page still cannot print reduce the size and number of fonts on the page or increase the installed printer memory Note For most print jobs On is not needed When On is selected printing may be slower Settings 45 Using MFP menus Menu item Printer Language Purpose Specifies the default printer language used to communicate data from the computer to the MFP Note This menu item is not available from the LCD It is only available on the MFP Embedded Web Server Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language Values and descriptions PCL Emulation PS Emulation PCL emulation Uses a PCL interpreter for incoming host communications PostScript emulation Uses a PS interpreter for incoming host communica
46. the scanner The scanner detects a jam at the ADF exit sensor while the scanner is idle Job level recovery is active Remove all original documents from the ADF to clear the jam The message clears 294 01 Scanner jam remove jammed originals from the scanner The scanner detects a jam at the ADF exit sensor Page level recovery is active Remove all original documents from the ADF The message clears 294 02 Scanner jam remove all originals from the scanner The scanner detects a jam prior to reaching the ADF exit sensor Job level recovery is active Remove all original documents from the ADF The message clears 294 02 Scanner jam remove jammed originals from the scanner The scanner detects a jam prior to reaching the ADF exit sensor Page level recovery is active Remove all original documents from the ADF The message clears 294 03 Scanner jam remove all originals from the scanner The scanner detects a jam at the ADF exit sensor Job level recovery is active Remove all original documents from the ADF The message clears 294 03 Scanner jam remove jammed originals from the scanner The scanner detects a jam at the ADF exit sensor Page level recovery is active Remove all original documents from the ADF The message clears 110 Functions disabled transitional messages Message 298 01 Scanner Missing Cable Unplugged Meaning
47. unsupported print cartridge within 10 20 seconds after the top cover is closed Remove the unsupported print cartridge and install a supported print cartridge for printing to continue During the 10 20 second interval before the unsupported print cartridge is detected the MFP may continue to print pages however the pages are nat reprinted once the new print cartridge is installed 34 Short paper The length of the print media is too short to print the formatted data Touch Continue to clear the message and continue printing The MFP does not automatically reprint the page that prompted the message Make sure the Paper Size setting in the Paper Menu is correct for the size of print media used If MP Feeder Size is set to Universal make sure the print media is large enough for the formatted data Touch Cancel Job to cancel the current job if needed 35 Insufficient memory to support Resource Save feature The MFP lacks the memory needed to enable Resource Save This message usually indicates too much memory is allocated for one or more of the MFP link buffers Touch Continue to disable Resource Save and continue printing Install additional memory 37 Insufficient memory for Flash Memory Defragment operation The MFP cannot defragment flash memory because the memory used to store undeleted flash resources is full Touch Continue to clear the message To perform the defragment operation install
48. wall outlet Remove the additional drawers Connect the power cord to a properly grounded outlet 5 Turn the MFP on AON oO 59 Incompatible duplex An unsupported optional duplex unit is attached to the MFP Remove the optional duplex unit The MFP ceases normal functions until the optional duplex unit is removed Touch Continue to clear the message once the optional duplex unit is removed 59 Incompatible envelope feeder An unsupported optional envelope feeder is attached to the MFP Remove the optional envelope feeder The MFP ceases normal functions until the optional envelope feeder is removed Touch Continue to clear the message once the optional envelope feeder is removed 59 Incompatible tray x An unsupported optional drawer and its matching tray are attached to the MFP Remove the optional drawer The MFP ceases normal functions until the optional drawer is removed Touch Continue to clear the message once the optional drawer is removed 80 Scheduled maintenance advised Service is required to maintain printer performance Touch Continue to clear the message and continue printing Order the necessary maintenance items Replace the maintenance items to ensure optimal print performance and if necessary reset the MFP maintenance counter 88 Toner is low The print cartridge is running low on toner Replace the print cartridge if the toner low alarm sounds
49. 0 4 sets Background Removal to off Removal visible on a copy 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the 0 5 Best for content has a default value also FTP job The default is dependent on the Content menu item If the Content menu item is reset from the default setting then the default for Contrast is reset also Best for content since the value is dependent on the Content menu item For more information see Content If Content is mono text the Contrast default value is 5 The default is O for items other than mono text Any reset of the Content value resets the default of the Best for content value Shadow Detail Adjusts the amount of shadow detail 4 to 4 0 4 preserves the least amount of shadow visible on a copy detail 4 preserves the most shadow detail Scan edge to Specifies if the original document is Off edge scanned edge to edge prior to On sending the FTP job Settings 66 Using MFP menus Scan to USB Settings Menu item Purpose Values and descriptions Format PDF Portable Document Format JPEG Joint Photographic Experts Group TIFF Tagged Image File Format PDF version Sets the version of an Adobe 1 2 Acrobat PDF file that is sent 1 3 This menu item applies to all scan 4 y functions i 1 5 1 6 Content Specifies the type of content Text The scan to USB job contains
50. 17 inches in Shows either inches or millimeters universal media 0 01 inch increments from the Units of Measure setting 14 inches is the US default and Note If the value set exceeds the 76 360 mm in 1 mm 356 mn is the international default maximum height the MFP uses the increments maximum value allowed in inches or millimeters Feed Direction Specifies the feed direction of the Short Edge Feed Direction is only shown if the Universal Paper Size Long Edge Long Edge value is available Long grag Edge exists if the longest edge is shorter than the maximum physical width that the tray can accommodate See Duplex Bind on page 70 for more information about short and long edges Reports Note After a report prints the MFP returns to the home screen Each report prints using some standard print settings such as e one copy e portrait orientation e 600 dots per inch dpi print resolution e normal print area e no separator sheets e duplex printing is set off e multiple page printing is set off e toner darkness is set to eight e media source is the user default Reports 26 Using MFP menus Menu item Menu Settings Page Purpose Prints information relating to e Current settings for each of the menu items for all menus e Cartridge information e A list of installed options and features e Available MFP memory Device Statistics Prints information relating to the MFP st
51. 55 points documents in 1 point increments Scale Scales the default font for HTML 1 400 1009 Select scale sizes from 1 to 400 in documents 1 increments Orientation Sets the page orientation for HTML Portrait Portrait Prints text and graphics documents Landscape parallel to the short edge of the paper Landscape Prints text and graphics parallel to the long edge of the paper For more information about short and long edges see Duplex Bind on page 70 Margin Size Sets the page margin for HTML 8 255 mm 19 mm Sets the margin from 8 to 255 mm in documents 1 mm increments Backgrounds Specifies whether to print Print Print Prints HTML backgrounds backgrounds in HTML documents Do Not Print Do Not Print Does not print HTML backgrounds Image Menu These menu items are used to change the size or orientation of a printed image or to invert a printed image Menu item Purpose Values and descriptions Auto Fit Selects optimal print media size On Note When set to On this setting scaling and orientation Off overrides the scaling setting and can override the orientation setting for some images Invert Inverts bi tonal monochrome On Note Does not apply to GIF or JPEG images Off Settings 80 Using MFP menus Menu item Purpose Values and descriptions Scaling Scales the image to fit the print Anchor Top Left Note When the Auto Fit setting is set media size Best Fit to On
52. 59 To format 59 Use Multi page TIFF 60 Speaker Settings Ringer Volume 58 Speaker Mode 58 Speaker Volume 58 Feed Direction 26 flash memory defragmenting 74 formatting 74 Font Name HTML 80 PCL 76 Font Size HTML 80 Font Source PCL 76 FTP guide Help Pages 89 FTP Settings Allow Save as Shortcut 66 Background Removal 66 69 Base file name 66 Color 64 Content 64 Contrast 66 69 Darkness 64 Format 64 FTP Bit Depth 66 JPEG Quality 65 Log Paper Source 66 Orientation 64 Original Size 65 PDF version 64 Photo JPEG Quality 65 Resolution 64 Scan edge to edge 66 69 Shadow Detail 66 69 Transmission Log 65 Use multi page TIFF 65 Full 93 Function Access Copy Access 82 E mail Access 82 Fax Access 82 Flash Drive Print 83 Flash Drive Scan 83 FTP Access 82 Index Held Jobs Access 82 Lexmark Embedded Solutions LES Access 83 Menus 82 functions disabled transitional messages lt Function name gt turned off by system administrator 111 G General Settings Alarms See also Alarms 43 Banner Page 46 Contact Name 43 Custom Key 1 42 Custom Key 2 42 Date Format 43 Display Language 41 Display net info 42 Download Target 46 Factory Defaults 47 General Defaults 42 Keyboard Type 42 Location 43 Print Area 46 Print Recovery See also Print Recovery Printer Language 46 Resource Save 46 Show Bookmarks 43 Show initial prompts 42 Time Format 43 Timeouts See also Timeouts 44 45 Web Page Refresh Rate 43 H halftone de
53. 8 Using MFP menus Menu item Purpose Values and descriptions Robust XON Determines whether the MFP Off The MFP waits to receive data from communicates availability to the the computer eee O The MFP send ti t E F n e sends a continuous stream This A oy ae to me of XONs to the host computer to XON XOFF A indicate that the serial port is ready to receive more data Baud Specifies the rate at which data can 1200 be received through the serial port Note 138200 172800 230400 2400 and 345600 baud rates appear in 4800 the Standard Serial menu These values do not appear in the Serial 9600 Option 1 Serial Option 2 or Serial Option 3 menus 19200 38400 57600 115200 138200 172800 230400 345600 Data Bits Specifies the number of data bits 7 that are sent in each transmission frame 8 Parity Sets the parity for serial input and Even output data frames Odd None Ignore Honor DSR Determines whether the MFP uses Off All data received by the serial port is the Data Set Ready DSR signal treated as valid data DSR is one of the handshaking signals for most serial interface On Only data received while the DSR cables signal is high is treated as valid The serial interface uses DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable This electrical noise can cause stray characters to print
54. LEXMARK X642e MFP Menus and Messages Guide May 2006 www lexmark com Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 Edition May 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark International Ltd Marketing and Services Department Westhorpe House Westhorpe Marlow Bucks SL7 3RQ Lexmark may use or distribute any o
55. Mixed Letter Legal Denotes a country region specific factory default value 8 5 in supports Mixed Letter Legal Use Multi page TIFF Indicates that the jobs are multiple page Tagged Image File Format jobs This menu item applies to all scan functions On Multiple page TIFF files are created Select the check box to turn it on Off One TIFF file is created for each page Clear the check box to turn it off Settings 60 Using MFP menus E mail Settings Menu item E mail Server Setup Purpose Values and descriptions See E mail Server Setup on page 31 Format Specifies the format of the file to be PDF Portable Document Format scanned TIFF Tagged Image File Format JPEG Joint Photographic Experts Group PDF version Sets the version of an Adobe Acrobat 1 2 PDF file that is sent 13 This menu item applies to all scan 1 4 functions i 1 5 1 6 Content Specifies the type of content contained Text The e mail job contains mostly text or in the e mail line art Text Photo The e mail job contains a mixture of text and images Photo The e mail job contains only images Color Specifies if the MFP recognizes acolor Gray Does not send a color image in the e image in the e mail or sees the color mail job image in gray shades a A Color Sends the e mail job with a color image enclosed Resolution Specifies the resolution of the 75 dpi 75 600
56. N Note Notice the status message bar on this screen It shows the number of menu items shown on the screen and how many are available The message Displaying 1 4 5 means menu items one through four are shown on this screen but the fifth menu item is on a continuation screen Touch the down arrow to see the fifth menu item See Other LCD touch screen buttons for information on the buttons shown in Sample screen three Using the LCD touch screen buttons 13 Using MFP menus Information on LCD touch screen buttons Button Button name Select Function or description Touch the select button to have another screen appear with additional items On the first screen the user default setting is shown Once the select button is touched and the next screen appears touching another item shown on the screen changes the user default setting Left scroll decrease Touch the left scroll decrease button to scroll to another value in decreasing order Right scroll increase Touch the right scroll increase button to scroll to another value in increasing order gt il Y A YYA Left arrow Touch the left arrow button to scroll left to e Reach a decreased value e See a full text field on the left Right arrow Touch the right arrow button to scroll right to e Reach an increased value e See a full text field on the right Down arrow Touch the down arrow to move down to the next item in a list s
57. On Multiple page TIFF files are created single page TIFF files and multiple page i TIFF files For a multiple page scan to Sele da Ud tS e mail job either one TIFF file is created containing all the pages or multiple TIFF Off One single TIFF file is created for files are created with one file for each each page page of the job es E E Clear the check box to turn this item This menu item applies to all scan off functions Transmission Log Specifies when the transmission log Print Log The e mail transmission log always prints prints The log page is a confirmation that the Tai cal e mails transferred successfully i not print BES mail transmission log does not Print only for error The e mail transmission log only prints when an error occurs Log Paper Source Specifies the print media source used to Tray 1 Tray 1 the standard tray is the supply print media for the MFP to print a specified print media source log of all sent and received e mails f Envelopes do not apply Manual The multipurpose feeder is the Note This menu item applies to all scan Feeder specified print media source functions Tray lt x gt x is one tray of Tray 2 Tray 5 Tray 2 Tray 5 are only listed as selections in Seer more the values list based on whether the drawers are same number of optional drawers are installed installed For example if only two optional drawers are installed Tray 2 and
58. Photo The fax job contains only images Fax Resolution Defines quality in dots per Standard Standard is suitable for most documents inch dpi e orador Fine Use Fine for documents with small print print quality but it Super Fine Use Super Fine for documents with fine increases the fax Ultra Fine detail l l transmission time for Use Ultra Fine for documents with graphics outgoing faxes or photographs Darkness Specifies the level of 1 9 5 A graphic representation depicts the values darkness for the fax job As the right or left scroll button is touched the asterisk moves back and forth on the line 1 is next to the and 9 is next to the As shown 5 is the current value Orientation Determines how text and Portrait Text and graphics are parallel to the short graphics are oriented on edge For more information about short the page for the fax job edge see Duplex Bind on page 70 Landscape Text and graphics are parallel to the long edge For more information about long edge see Duplex Bind on page 70 Settings 59 Using MFP menus Menu item Original Size Purpose Provides a list of possible scanner sizes to select from to specify the size of the original scanned document for faxing Values and descriptions Letter 8 5 x 11 in Executive 7 25 x 10 5 in Legal 8 5 x 14 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Folio 8 5 x 13 in Statement 5 5 x 8 5 in
59. Secondary SMTP Gateway Port 31 Server 32 Server Requires Authentication 31 Size error message 31 SMTP Timeout 31 Subject 31 Userid 31 Web Link 32 Web Link Setup 32 E mail Settings Allow Save as shortcut 63 Background Removal 63 Color 61 Content 61 Contrast 63 Darkness 61 E mail Bit Depth 63 E mail Server Setup 61 E mail Server Setup See E mail Server Setup Format 61 JPEG Quality 62 E mail images sent as 62 Log Paper Source 63 Orientation 62 Original Size 62 PDF version 61 Photo JPEG Quality 62 Resolution 61 Scan edge to edge 63 Shadow Detail 63 Transmission Log 63 Use multi page TIFF 63 emulation settings PCL 77 PostScript 76 ENA Address parallel 37 USB 35 ENA Gateway parallel 37 USB 35 ENA Netmask parallel 37 USB 35 Envelope Enhance 22 Envelope Feeder Size 21 Envelope Feeder Type 21 Ethernet 802 2 NetWare 40 Ethernet 802 3 NetWare 40 Ethernet SNAP NetWare 40 Ethernet Type Il NetWare 40 F Factory Defaults 75 factory defaults restoring 73 Fax guide Help Pages 89 Fax Server Setup 59 Fax Settings Analog Fax Setup 51 52 56 57 58 Fax Send Settings 54 Analog Fax Setup See also Analog Fax Setup 51 Distinctive Ring Settings Double Ring 58 Single Ring 58 Triple Ring 58 Fax Mode 51 Index 114 Fax Server Setup 51 Content 59 Darkness 59 Fax Resolution 59 Image Format 59 Message 59 Orientation 59 Original Size 60 Primary SMTP Gateway 59 Reply Address 59 Secondary SMTP Gateway 59 Subject
60. TP Settings Print Settings Security Set Date and Time Help Pages Print all guides Copy guide E mail guide Fax guide FTP guide Information guide Print defects guide Supplies guide Note The factory default is indicated by an asterisk by the value in the following tables Menus 18 Using MFP menus Paper Menu Use the Paper Menu to define settings relating to print media Default Source Use this menu item to define the default print media source Menu item Purpose Values and descriptions Default Source Identifies the default print media Tray lt x gt If the same size and type of print media source are in two sources and the Paper Size MP Feeder and Paper Type menu items are correctly set the sources are Envelope Feeder automatically linked When one source is empty print media automatically Manual Paper feeds from the next linked source Manual Envelope Tray 1 is the factory default setting x represents the tray number such as Tray 1 for the standard tray and Tray 2 to Tray 5 for an optional tray Note The MP Feeder value which stands for the multipurpose feeder is shown only when Configure MP is set to Cassette For more information see Configure MP Paper Size Type Note Only installed print media sources appear for this menu item These menu items are used to set the size and type of print media loaded into a source such as a tray the multipurpo
61. Tray 3 appear in the values list Only one tray is the specified print media source E mail Bit Depth Enables the Mixed mode to have smaller 1 bit file sizes by using 1 bit images when 8 bit Color is set to Off Allow Save as Allows saving of e mail addresses as On When it is set to No the Save as shortcut shortcuts off Shortcut button does not appear on the E mail Destination screen Background Removal Adjusts the amount of background 4 to 4 0 4 sets Background Removal to off visible on a copy 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the 0 5 Best for content has a default value e mail The default is dependent on the Best for also since the value is dependent on Content menu item If the Content menu content the Content menu item For more item is reset from the default setting information see Content If Content then the default for Contrast is reset also is mono text the Contrast default value is 5 The default is O for items other than mono text Any reset of the Content value resets the default of the Best for content value Shadow Detail Adjusts the amount of shadow detail 4 to 4 0 4 preserves the least amount of visible on a copy shadow detail 4 preserves the most shadow detail Scan edge to edge Specifies if the original document is Off scanned edge to edge prior to sending On the e mail Settings 63 Using MFP menus
62. able The message clears A new scan job containing the same parameters as the previous job starts 97 Attendance messages Message Clean scanner glass Meaning During a scanner calibration the firmware detects that the scanner ADF or flatbed glass may be dirty Action Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last successfully scanned page Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP Touch Restart job if job recovery is active and the job is restartable The message clears A new scan job containing the same parameters as the previous job starts Close door or insert cartridge The MFP detects that the upper front door is open or a print cartridge is missing e Close the upper front door e Install the print cartridge Fax Memory Full There is no memory to complete a fax job Any attempted fax jobs are canceled Touch Continue to clear the message
63. al Typeface Corporation Arial The Monotype Corporation plc Joanna The Monotype Corporation plc Based on Times New Roman under license from The Monotype Corporation plc is a product of Agfa CG Times Corporation Marigold Arthur Baker Chicago Apple Computer Inc Monaco Apple Computer Inc Clarendon Linotype Hell AG and or its subsidiaries New York Apple Computer Inc Eurostile Nebiolo Oxford Arthur Baker Geneva Apple Computer Inc Palatino Linotype Hell AG and or its subsidiaries GillSans The Monotype Corporation plc Stempel Garamond Linotype Hell AG and or its subsidiaries Helvetica Linotype Hell AG and or its subsidiaries Taffy Agfa Corporation Hoefler Jonathan Hoefler Type Foundry Times New Roman The Monotype Corporation plc ITC Avant Garde Gothic International Typeface Corporation Univers Linotype Hell AG and or its subsidiaries ITC Bookman International Typeface Corporation 2006 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense amp Contents o Chapter 1 Using MEP Menus cosita 5 Understanding the multifunction printer MFP control panel cccesccecseseeceeeeeeeeeeeeeseneeecseeeeceeeessneeeeseneess 5 Home screech iii dd ed 7 Using the LCD touch screen buttons cccceecceeseeeeeeeeeeeeeeeeeenec
64. all originals if restarting job 110 293 Replace jammed originals if restarting job 110 294 00 Scanner jam remove all originals from the scanner 110 294 00 Scanner jam remove jammed originals from the scanner 110 294 01 Scanner jam remove all originals from the scanner 110 294 01 Scanner jam remove jammed originals from the scanner 110 294 02 Scanner jam remove all originals from the scanner 110 294 02 Scanner jam remove jammed originals from the scanner 110 294 03 Scanner jam remove all originals from the Index scanner 110 294 03 Scanner jam remove jammed originals from the scanner 110 298 01 Scanner Missing Cable Unplugged 111 298 02 Scanner Missing Cable Unplugged 111 30 yy Invalid refill change cartridge 101 31 yy Replace defective print cartridge 102 32 yy Replace unsupported print cartridge 102 34 Short paper 102 35 Insufficient memory to support Resource Save feature 102 37 Insufficient memory for Flash Memory Defragment operation 102 37 Insufficient memory to collate job 102 37 Insufficient memory some Held Jobs were deleted 102 38 Memory full 103 39 Complex page some data may not have printed 103 42 xy Cartridge region mismatch 103 50 PPDS font error 103 51 Defective flash detected 103 52 Not enough free space in flash memory for resources 103 53 Unformatted flash detected 104 54 Network x software error 104 54 Serial option x error 104 54 Standard network software
65. alues and descriptions View Name Shows the assigned AppleTalk Select Name to show the AppleTalk name on the LCD name View Address Shows the assigned AppleTalk Select Address to show the AppleTalk address on the LCD address Activate Activates or deactivates the Off Off Deactivates the AppleTalk AppleTalk feature On feature On Activates the AppleTalk feature Set Zone Provides a list of zones from the T The default is the default zone for the network list of zones from the network network If no default zone exists on the network the is the default Network Ports 40 Using MFP menus LexLink Use these menu items to view the LexLink name or change the LexLink activation Menu item View Nickname Purpose Values and descriptions Shows the field used to assign the text entry LexLink nickname Enter the nickname Thereafter select Nickname to show the LexLink nickname on the LCD Activate Activates or deactivates the LexLink On On Activates the LexLink feature feature Off Off Deactivates the LexLink feature Settings General Settings Use these menu items to set various MFP settings Menu item Purpose Values and descriptions Display Language Determines the language of English English the text on the control panel LCD Fran ais French Deutsch German Italiano Italian Espa ol S
66. and descriptions Fax Mode Sets which fax Analog If the MFP does not have a modem this menu item method or mode is Fax Server does not appear used anang Fax Specifies the link link If the MFP does not have a modem Fax Setup link etup to analog fax does not appear setup With analog General Fax Setting fax the fax method is by a telephone line Fax Server Specifies the link link Setup for fax server setup The fax job is sent to a fax server for transmission Analog Fax Setup With analog fax the fax method is by a telephone line Use the following menu items to set up analog fax Settings 51 Using MFP menus General Fax Settings Menu item Station Name Purpose Specifies the name of the fax within the MFP The name could be a person s name or the name of a company Values and descriptions text entry field The text entry field is limited to eight characters Enter the name in the provided field using the virtual alphanumeric keyboard screen See Virtual alphanumeric keyboard on page 53 Station Number Specifies the fax phone number limited text entry field Text entry characters are limited to 0 9 and a space Station ID Station Name Station Number Caller ID Sets the caller ID pattern This DTMF menu item is available in countries FSK that use multiple Caller ID patterns Enable Manual Fax Sets the MFP to manual fax only On w
67. aper Menu Using MFP menus Menu item Envelope Feeder Size Purpose Identifies the size of envelope inserted in the envelope feeder This menu item appears only if the optional envelope feeder is installed Values and descriptions 7 3 4 Envelope 9 Envelope 10 Envelope US DL Envelope non US C5 Envelope B5 Envelope Other Envelope Envelope Feeder Type Identifies the type of envelope inserted in the envelope feeder This menu item appears only if the optional envelope feeder is installed Envelope Note If a user defined name is available it appears instead of pende Type custom Type lt x gt lf two or more custom types share the same name the name only appears once in the Envelope Feeder Type value list represents 1 6 Manual Paper Size Identifies the print media size being manually loaded A4 non US A5 JIS B5 Letter US Legal Executive Folio Statement Universal Manual Paper Type Identifies the print media type being manually loaded Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type lt x gt where x represents 1 6 Manual Envelope Size Identifies the envelope size being manually loaded 7 3 4 Envelope 9 Envelope 10 Envelope US DL Envelope non US C5 Envelope B5 Envelope Other Envelope Manual Envelope Type Identifies the envelo
68. atically resets the MFP Any permanent resources such as fonts or macros are lost USB Buffer size recommended setting 3KB to maximum size allowed 1KB increments The user specifies the USB Buffer size The maximum size depends on the amount of memory in the MFP the size of the other link buffers and whether Resource Save is set to On or Off To maximize the range for the USB Buffer size disable or reduce the size of the parallel serial and network buffers Mac Binary PS Configures the MFP to process Macintosh binary PostScript print jobs On The MFP filters PostScript print jobs using the standard protocol Off The MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system Note This setting often causes Windows print jobs to fail Auto The MFP processes print jobs from computers using either Windows or Macintosh operating systems ENA Address Sets the USB port ENA Address 4 field IP address Shown only if an ENA is attached 0 0 0 0 through the USB port ENA Netmask Sets the USB port ENA Netmask D ENA Gateway Sets the USB port ENA Gateway Network Ports 35 Using MFP menus Parallel lt x gt Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port Parallel lt x gt where x represents 1 or 2 Menu item Purpose Values and descr
69. atistics Network Setup Page Network lt x gt Setup Page appears if additional network options are installed Prints information relating to network settings and verifies the network connection Note This page also provides information that aids in configuring for network printing Shortcut List Prints a list of previously defined shortcuts Fax Job Log Prints a list of pending fax jobs along with the most recent 200 fax tasks completed Note The menu item only appears when Enable Job Log is on Fax Call Log Prints a list of the last 100 fax calls made or answered by the MFP Note The menu item only appears when Enable Call Log is on E mail Shortcuts Prints a list of the e mail shortcuts Fax Shortcuts Prints a list of the fax shortcuts FTP Shortcuts Prints a list of the FTP shortcuts Profiles List Prints a list of profiles stored in the MFP NetWare Setup Page Prints a page listing the NetWare protocol settings Values and descriptions After selecting this item the page prints and the MFP returns to Ready Note As each report prints the MFP issues a Printing x message where x is the name of the report based on its menu item name shown Print Fonts Prints a sample of all the fonts available for the selected emulation PCL Fonts Prints a sample of all MFP fonts available for PCL emulation PostScript Fonts Prints a sample of all MFP
70. atus message bar purpose Note The bar is capable of showing only two lines of messages Navigation bar The navigation bar is the area under the status message bar It contains other buttons such as Status Supplies and Cancel Jobs Status Supplies Appears on the LCD whenever the MFP status includes a message requiring intervention Touch it to access the Status Supplies messages screen for more information on the message including how to clear it Understanding the multifunction printer MFP control panel Using MFP menus Button or item appearance Cancel Jobs Cancel Job Cancel Job Button name or screen item name Cancel Jobs Function Open the Cancel Jobs screen If only one job is in the queue the button says Cancel Job The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print Fax and Network print job copy job fax profile FTP e mail send Each heading has its own list of jobs shown in a column under it Each column can only show three jobs per screen Each job appears as a button If more than three jobs exist in a column then the down arrow appears at the bottom of the column Each touch of the down arrow accesses one job in the list When more than three jobs exist once the fourth job in the list is reached then an up arrow appears at the top of the column For illustrations of the up and do
71. authentication screen to appear when the Print button is touched The user must log on before printing takes place If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages Lexmark Embedded Solutions LES Access No authentication required Require User ID only Require User ID and Password Function disabled If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages Confidential Print This menu item appears on the Web page only it Job Expiration Specifies the amount of time a confidential job is held in memory does not appear on the off before it is deleted LCD 1 hour 4 hours 24 hours 1 week Settings 83 Using MFP menus Menu item Protect Menus Purpose These security menu items are always password protected when either an Advanced Password or a User Password is set If both passwords are set only the Advanced Password is valid Values and descriptions Paper Menu Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not applied unless the password is set meaning that the password field cannot be a null field Reports Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not a
72. button appears on Shortcut shortcuts in the MFP the screen Off A Save as Shortcut button does not appear on the Fax Destination screen Dial Mode Specifies the dialing sound either asa Tone A tone sounds for each number dialed tone or a pulse Isati h Note This menu item may not be Pulse ASS sounds tor sac available in all countries or regions i Background Adjusts the amount of background 4 to 4 0 4 sets Background Removal to off Removal visible on a copy 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the 0 5 Best for content has a default value scan job The default is dependent on Best for content also since the value is dependent on the Content menu item If the Content the Content menu item For more menu item is reset from the default information see Content If Content is setting then the default for Contrast is mono text the Contrast default value reset also is 5 The default is O for items other than mono text Any reset of the Content value resets the default of the Best for content value Shadow detail Adjusts the amount of shadow detail 4 to 4 0 4 preserves the least amount of visible on a copy shadow detail 4 preserves the most shadow detail Scan edge to Specifies if the original document is Off edge scanned edge to edge prior to sending On the fax job Settings 55 Using MFP menus Fax Receive Settings
73. crease forms To prevent this situation pressure on a roller in the fuser is released periodically This is envelope conditioning Menu item Purpose Values and descriptions Envelope Enhance Disables the optional envelope On This menu item is shown if optional conditioner hardware Off envelope conditioner hardware is installed Turning Envelope Enhance to Off does not allow the fuser to release pressure during fusing Paper Menu 22 Using MFP menus Substitute Size This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources If for example Substitute Size is set to Letter A4 and only letter size paper is installed in the MFP when a request is received to print on A4 paper the MFP substitutes letter for A4 and prints the job instead of showing a change paper request Menu item Substitute Size The MFP prompts the user to load the requested paper size No size substitutions are allowed Prints A5 size jobs on statement size paper if only statement size paper is loaded and prints statement size jobs on A5 paper if only A5 paper is loaded Prints A4 size jobs on letter size paper if only letter size paper is loaded and prints letter size jobs on A4 size paper if only A4 size paper is loaded Purpose Values and descriptions The MFP substitutes the specified Off print media size if the
74. ctive when the attendance message appears This clears the message Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last successfully scanned page Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP Touch Restart job if job recovery is active and the job is restartable The message clears A new scan job containing the same parameters as the previous job starts 294 00 Scanner jam remove all originals from the scanner The scanner detects a jam at the ADF exit sensor while the scanner is idle Job level recovery is active Remove all original documents from the ADF to clear the jam The message clears 294 00 Scanner jam remove jammed originals from the scanner The scanner detects a jam at the ADF exit sensor while the scanner is idle Page level recovery is active Remove all original documents from the ADF The message clears 294 01 Scanner jam remove all originals from
75. cument Format PDF pdf file Joint Photographic Experts Group JPEG jpeg or jpg file Tagged Image File Format TIFF tiff or tif file Graphics Interchange Format GIF gif file Basic Multilingual Plane BMP bmp file Portable Network Graphics PNG png file PiCture eXchange PCX pcx file and PC Paintbrush File Format dcx file files The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF TIFF or JPEG formats 15 Contrast icon Identifies the location of the contrast wheel Look on the left side of the MFP near this icon to locate the contrast wheel which adjusts the contrast on the LCD Home screen After the MFP is turned on and a short warm up period occurs the LCD shows the following basic screen which is referred to as the home screen Two examples are shown one where the home screen is presented totally on one screen and another example where the down arrow button must be touched in order to access the next screen containing home screen functions Use the LCD touch screen home screen buttons to open the Copy Fax E mail or FTP menus Once in a menu use other buttons to scroll through a list of menu items or values select a value to change the user default setting and respond to messages Understanding the multifunction printer MFP control panel 7 Using MFP menus Home screen self contained The following shows a hom
76. dpi are available for Gray e mail in dots per inch dpi 150 dpi 75 300 are available for Color See Resolution is limited by the value set for 200 doi Color listed previously the Color menu item If this value is set Pl to Color and Resolution is set to 400 or 300 dpi 600 dpi the configuration is allowed but 400 dpi it is not seen in the normal workflow so the combinations are invalid The 600 dpi resolution is reduced to 300 dpi Darkness Specifies the level of darkness for the 1 9 5 Specifies the level of darkness for the e mail as a graphic representation of a page that uses a fill pattern to indicate various levels from light 1 to dark 9 e mail A graphic representation depicts the values As the right or left scroll button is touched the asterisk moves back and forth on the line 1 is next to the and 9 is next to the As shown 5 is the current value 0 x0 0e o er Settings 61 Menu item Orientation Using MFP menus Purpose Specifies the default orientation of the document to be sent in the scan job Values and descriptions Portrait Sends the original document as portrait for the scan job which means text and graphics are parallel to the short edge For more information about short edge see Duplex Bind on page 70 Landscape Sends the original document as landscape for the scan job which means text and graphics are parallel to the long edge
77. e flash memory to reclaim storage space occupied by deleted resources Warning Do not turn the MFP off while this message is displayed Wait for the message to clear Disabling Menus The MFP is responding to a request to disable the menus by turning Menu Lockout to Off Wait for the message to clear Note While the menus are disabled printer settings from the LCD cannot be changed Only a system support person should disable menus Enabling Menus The MFP is responding to a request to enable the menus by turning Menu Lockout to On Wait for the message to clear Flushing Buffer The MFP flushes corrupted data and discards the current print job Wait for the message to clear Formatting Flash DO NOT POWER OFF The MFP is formatting the flash memory Warning Do not turn the MFP off while this message is displayed Wait for the message to clear Hex Trace The MFP is in Hex Trace mode Hex Trace isolates the source of a print job problem When Hex Trace is active all data sent to the MFP prints in hexadecimal and character representation Exit Hex Trace to print jobs normally To exit Hex Trace unplug the MFP Invalid Engine Code The MFP engine code is not programmed or if programmed it is invalid Download valid engine code to the MFP Note Engine code may be downloaded while this message Is displayed Invalid Network Code The code in an internal print ser
78. e screen with no other levels Notice that jobs are pending since the Cancel Jobs button is shown Home screen with arrows The following home screen appears when there is a home screen continuation to another screen or another level to the home screen To access the next screen touch the down arrow When the next screen is presented the up arrow would be active in order to return to the first screen When a button or arrow is inactive it appears faded or grayed out For more information on grayed out buttons see Grayed out button Status Supplies Cancel Jobs Understanding the multifunction printer MFP control panel 8 Using MFP menus Button or item Button name or screen item appearance name Function Copy Access the Copy menus If the home screen is shown press a number to access the Copy menus too Copy E mail Access the E mail menus It is possible to scan a document directly to an e mail address E mail Fax Access the Fax menus Fax oJicllo FTP Access the File Transfer Protocol FTP menus A document can be scanned directly to an FTP site h FTP Status message bar Shows the current MFP status such as Ready or Busy Ready D Shows MFP conditions such as Toner Low Shows intervention messages to give instructions on what the user should do so the MFP can continue processing such as Close door or insert print cartridge See the Note in Sample screen three for another st
79. easeeeeceeesaeeeeesesseteeeeeses 33 Standard USB Or USB lt K gt iia A A la a ES 34 Parallel lt a 2 20 0280 06 A ss dee eid el eee dere aie ested id 36 STETE fice ee ee a Re or Rr ee re 38 Narea 40 AppleTalk estic dais 40 EA vec dcue ee voce 22 E E SE E cnevievedocdeslecicdic 41 SOHO tr nt edi td er det deca cd bs eo 41 General Settings cion iii de A keai aa 41 Copy Settings oia a ie 47 Fax SetindS ta a o ia tati i 51 EMAILS CIN ui aia 61 FIP Settings toi A A A a a 64 Scan to USB S Otis ari aia olaa ia 67 Print Settings astilla lata iaa 69 SOGCUIITYs A E A A TA ec 81 Set Date and TIME cia a Mes Siw A A cee 87 Contents Help Pages ii iaa desen 89 Manage Shortcuts 1 o ay iad ae 90 Chapter 2 Understanding MFP Messages ccssseecesseeeeeeeseeeeeeeeeeneeeeeeeeeeeesseeeeeeenees 91 Status MESSAGES O 91 Fax status Messages iu A A le dee 95 Gaiceli jobs messages pssi te eee eee eee een aaar a ae ia ea ara arrea sian e aN 95 Password and PIN Messages occoonccconnicioninccnnncnn ea e E eaae eaa aar a Aa e yA a eai 95 Copy e mail fax FTP and scan button messages cccescceeeseeeeeeeeeeceeeeeeeseeeeseeeseneeeeseaeeeeneeeseeneeteseeeees 96 Atendan e Messages cm tig i ns 96 Functions disabled transitional Messages oooonncccnonccononccinonnnonanoncnnnnn cnn nnn nn rra rr raro 111 Index AAA UU O 112 Using MFP menus Y o Understanding the multifunction printer MFP
80. eceneeesaaeeeesaeeessaeeeseaueesseaeesseeeeseseneeessaeeeseaes 12 SAMpIS SCrEeON ONE niaii ool eee cid a ected nets beled ede a aieia ae 12 Sample Screen TWO sorei nape resthaeucete enti wastes sheet evened tees pbaets cee rca 12 Sample sereen threes noia see eles dasa des ene ie teeta 13 Information on LCD touch screen buttons ccccnnccocnnccononoonnnnnnnonnnonononnonnnnnncnnnononnnnnnnononnnnnnnancnnnnnncnananons 14 Other LED touch screen DU ONS cccccicociooicinici ia aaa ii 16 A ON 17 MENUS A tee oe ade nls etre A A E Sted devotee eels 18 O ON 18 Paper MEN ici nd pd 19 Default SOU CS iia is id A a aa a citn 19 Paper SIZE TYPE iii ci tes rete avs che iain sivas seit see eee eee 19 Configure MPs esses cc E T E 22 Envelope Enhanced Bick eae eee eet te eee eta een eee ae 22 SUDSTItUTE SIZE citrato o lcd llano cto les lo atar alas cc debo col Edad seca tee oli NALES 23 Paper Well Escocia dai 24 Paper Oa iia RT 25 GUStOMMALY POS rta td 25 Custom Names aia bad 25 Universal Setup asada a iaa Riad 26 A 26 NGtWOrk POMS iran n tothe heer aaah eed tod ahaa ate ae aoe ie 28 UG I Pete she dicto a E OME ale oler ol Pole to detente dle atten Sole EA oo dee ahs sone reste aaa Soot tacts 28 O mee Py ne ree tn RCE nana dani ROE Ol SPM pe Dee Ue ae Se eee Ree 30 E mail Server Setup cita Shien vce A AA A 31 Wireless tutti A A aa a a Nn a i 33 Standard Network or Network lt X gt ceccsssscceessssceeeeeesseseeeceessseeccecsesseeeceecesseeeeecss
81. ed Leave paper in Menus See each individual menu by its name bin 108 messages 250 yy Paper jam check area name Leave paper attendance in bin 108 1565 Emulation error load emulation option 101 200 yy Paper jam x pages jammed Leave paper in bin 106 200 yy Paper jam check area name Leave paper in bin 105 201 yy Paper jam x pages jammed Leave paper in bin 106 201 yy Paper jam check area name Leave paper in bin 106 202 yy Paper jam x pages jammed Leave paper in bin 106 202 yy Paper jam check area name Leave paper in bin 106 231 yy Paper jam x pages jammed Leave paper in bin 106 231 yy Paper jam check area name Leave paper in bin 106 232 yy Paper jam x pages jammed Leave paper in bin 106 232 yy Paper jam check area name Leave paper in bin 106 233 yy Paper jam x pages jammed Leave paper in bin 106 233 yy Paper jam check area name Leave paper in bin 106 234 yy Paper jam x pages jammed Leave paper in bin 107 234 yy Paper jam check area name Leave paper in bin 107 235 yy Paper jam x pages jammed Leave paper in bin 107 235 yy Paper jam check area name Leave paper in bin 107 236 yy Paper jam x pages jammed Leave paper in bin 107 236 yy Paper jam check area name Leave paper in bin 107 237 yy Paper jam x pages jammed Leave paper in bin 107 237 yy Paper jam check area name Leave paper in bin 107 238 yy Paper jam x
82. ed on the parallel port 56 Serial port x disabled The MFP receives data across a serial port but the port is disabled Touch Continue The MFP discards any data received on the serial port 56 Standard USB port disabled The MFP receives data through a USB port but the USB port is disabled Touch Continue The MFP discards any data received through the USB port Make sure the USB Buffer menu item is not set to Disabled 56 USB port x disabled The MFP receives data through a specified USB port but this USB port is disabled x is the number of the USB port Touch Continue The MFP discards any data received through the specified USB port Make sure the USB Buffer menu item is not set to Disabled 104 Attendance messages Message 58 Too many flash options installed Meaning The MFP detects an excess of optional flash memory cards installed Action Touch Continue to clear the message and ignore the extra optional flash memory cards The message occurs again unless the excess optional flash memory cards are removed 1 Turn the MFP off Unplug the power cord from the wall outlet Remove the excess flash memory Connect the power cord to a properly grounded outlet Turn the MFP on AON 58 Too many trays attached The MFP detects that too many optional drawers and their matching trays are installed Turn the MFP off Unplug the power cord from the
83. edia for the MFP to print a log of all sent and received FTPs Envelopes do not apply Note This menu item applies to all scan functions Values and descriptions Tray 1 Tray 1 the standard tray is the specified print media source Manual Feeder The multipurpose feeder is the specified print media source Tray lt x gt if one or more optional drawers are installed x is one tray of Tray 2 Tray 5 Tray 2 Tray 5 are only listed as selections in the values list based on whether the same number of optional drawers are installed For example if only two optional drawers are installed Tray 2 and Tray 3 appear in the values list Only one tray is the specified print media source FTP Bit Depth Enables the Text Photo mode to 1 bit have smaller file sizes by using 1 bit 8 bit images when Color is set to Off Base file name text entry The default value is the following word image Note There is a 53 character limit for the base file name The following characters or symbols are invalid asterisk colon question mark lt less than symbol gt greater than symbol vertical bar A time stamp is added to the end of the base file name Allow Save as Allows saving of FTP addresses as Yes When it is set to No the Save as Shortcut Shortcut shortcuts No button does not appear on the FTP Destination screen Background Adjusts the amount of background 4 to 4
84. eive Settings 56 Auto Reduction 56 Duplex 56 Enable Fax Receive 56 Fax Footer 56 Fax Paper Source 56 Rings to Answer 56 Fax Send Settings Allow Save as Shortcut 55 Automatic Redial 54 Background Removal 55 Behind a PABX 54 Content 54 Contrast 55 Darkness 54 Dial Mode 55 Dial Prefix 54 Driver to Fax 55 Enable ECM 55 Enable Fax Scans 55 Original Size 54 Redial Frequency 54 Resolution 54 Scan edge to edge 55 Shadow detail 55 General Fax Settings 52 Caller ID 52 Cancel Faxes 52 Enable Manual Fax 52 Memory Use 52 Station ID 52 Station Name 52 Station Number 52 Speaker Settings Ringer Volume 58 Speaker Mode 58 Speaker Volume 58 Annotations 79 Asterisk button 7 automatic size sensing 19 Backgrounds HTML 80 Backspace button 7 Baud 39 messages status 93 Blank Pages 70 brightness 73 buttons Asterisk 7 Backspace 7 Cancel 16 Cancel Job 10 14 Cancel Jobs 10 Clear All 6 Continue 16 Copy 9 Custom 16 Dial Pause 6 Done 16 down arrow 10 14 E mail 9 Fax 9 FTP 9 gray 16 grayed out 16 Held Faxes 11 Held Jobs 11 Help Tips 7 Home 7 left arrow 14 Index left scroll decrease 14 Menu 7 numeric keypad 6 Pound 6 Release Held Faxes 11 right arrow 14 right scroll increase 14 Select 17 select 14 selected radio 15 Start 6 Status Supplies 9 Stop 7 unselected radio 14 C Cancel Job button 10 14 Clear All button 6 Collation 71 collation enabling 71 Confidential Print Job Expiration 83 Configure
85. eleted e All menu settings from the LCD return to the factory default setting except The Display Language setting in the Setup Menu All settings in the Parallel Menu Serial Menu Network Menu Infrared Menu LocalTalk Menu USB Menu and Fax Menu Standard Bin Full bin name Full The standard bin is full Remove the stack of print media from the standard output bin to clear the message Toner Low The print cartridge is low on toner The Menu Settings Page shows the level It takes an unspecified amount of time for the MFP to read the level of toner Until the level is read the MFP does not show the message The message clears automatically when the cover or door over the print cartridge is opened or if the MFP power is turned off and then on e Replace the print cartridge If it is not replaced the MFP issues the message again when the door or cover is closed Tray x Empty x represents the number of the tray The tray has no print media installed 1 Remove the tray The message clears 2 Install print media in the tray according to the User s Guide 3 Insert the tray Tray x Low x specifies the number of the tray that is low Load print media into the specified tray to clear the message 93 Status messages Message Tray x Missing Meaning x represents the number of the tray missing from the MFP The message is on the Menu Settings Page als
86. ends the original document as portrait for the document to be sent in the scan the scan to USB job which means text job and graphics are parallel to the short edge For more information about short edge see Duplex Bind on page 70 Landscape Sends the original document as landscape for the scan to USB job which means text and graphics are parallel to the long edge For more information about long edge see Duplex Bind on page 70 Settings 67 Using MFP menus Menu item Purpose Values and descriptions Original Size Provides a list of possible scanner Letter 8 5 x 11 Denotes a country region specific sizes to select from to specify the in factory default value size of the original document to be Scanned ae 8 5 x 14 Executive 7 25 x 10 5 in Folio 8 5 x 13 in Statement 5 5x 8 5 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Mixed Letter Legal Photo JPEG Sets the quality of a JPEG photo 5 90 50 A 5 setting gives a smaller file size but the Quality image in relation to file size and the quality of the image is lessened quality of the image A 90 setting gives the best image quality This menu item applies to all scan but the file size is very large functions JPEG Quality Sets the quality of a JPEG text or 5 90 75 A 5 setting gives a smaller file size but the text photo image in relation to file size and the quality of the image This menu item applies to Text Tex
87. eplace jammed originals if restarting job 101 Replace wiper 101 Scan Document Too Long 101 Scanner ADF Cover Open 101 Scanner Jam Access Cover Open 101 Scanner registration successfully completed 101 Unsupported USB device please remove 101 Unsupported USB hub please remove 101 cancel jobs Deleting selected job s 95 Job cannot be deleted 95 No jobs selected 95 Copy button Insufficient resources Try again when the system is idle 96 System busy preparing resources for job 96 System busy preparing resources for job Deleting held job s 96 Fax status Answering 95 Call complete 95 Connect lt x gt bps 95 Dialing 95 Fax failed 95 Job stored for delayed transmission 95 Line busy 95 No answer 95 No dial tone 95 Receive complete 95 Receiving page n 95 Sending page n 95 Set clock 95 Waiting for redial 95 password and PIN Invalid or incorrect password 95 Invalid PIN 95 Security functions disabled transitional messages See also functions disabled transitional messages 111 status PUL RDYMSG 92 Busy 91 Defragmenting Flash 91 Disabling Menus 91 Enabling Menus 91 Flushing Buffer 91 Formatting Flash 91 Hex Trace 91 Invalid Engine Code 91 Invalid Network Code 91 Invalid Scanner Code 91 Maintenance 92 Network 92 Network x 92 Network x y 92 Parallel x 92 Power Saver 92 Printing 92 Printing page x 92 Printing page x y copy a b 93 Printing page x copy a b 92 Programming Flash 93 Pr
88. er the Font Name menu item RAM when the MFP ships from the factory Flash Shows all fonts stored in flash memory Download Shows all fonts downloaded to printer RAM All Shows all fonts available to the MFP from all sources Font Name Identifies a specific font from the RO Courier The font name and font ID for all specified font source fonts in the selected font source are shown The font source abbreviation is R for resident F for flash and D for download Symbol Set Determines the symbol set for a 10U PC 8 US A symbol set is a set of alphabetic specified font name country region specific factory default values 12U PC 850 non US country region specific factory default values and numeric characters punctuation and special symbols used when printing with a selected font Only the symbol sets supported for the selected font name are shown Settings 76 Using MFP menus Menu item PCL Emulation Settings Purpose Changes the point size for scalable typographic fonts Values and descriptions Point Size 1 00 1008 00 12 Point size refers to the height of the characters in the font One point equals approximately 1 72 of an inch Point sizes from 1 to 1008 in increments of 0 25 points can be selected Note Point Size only appears for typographic fonts Specifies the font pitch for scalable monospaced fonts Pitch 0 08 100 00 10 Pitch ref
89. er may need to resolve before continuing to print scan fax e mail or use FTP Message Meaning An error has occurred An electrical charge causes the flash with the Flash Drive drive to reset rapidly To clear the Please remove and re message remove and then reinsert insert the drive the drive Action Remove the flash drive and then reinsert it Change src to Custom Lets the user override the current String print media source for the remainder of the print job The formatted page prints as is on the print media installed in the tray This may cause clipping of text or images Touch Use current src to ignore the message and print on the print media loaded in the tray Touch Continue e which continues the job if the correct size and type are loaded in the tray and this size and type are specified in the Paper Menu using the LCD e which is ignored if there is no print media in the tray Touch Cancel Job to cancel the current job if needed Change src to Custom New print media is required to finish a Load the indicated source with the requested Type Name print job size and type of print media Touch Continue to print with the print media currently in the tray Change src to size Lets the user override the current Touch Use current src to ignore the message print media source for the remainder of the print job The formatted page prints as is on the print media installed in the t
90. error 104 55 Unsupported option in slot x 104 56 Parallel port x disabled 104 56 Serial port x disabled 104 56 Standard USB port disabled 104 56 USB port x disabled 104 58 Too many flash options installed 105 58 Too many trays attached 105 59 Incompatible duplex 105 59 Incompatible envelope feeder 105 59 Incompatible tray x 105 80 Scheduled maintenance advised 105 88 Toner is low 105 An error has occurred with the Flash Drive Please remove and re insert the drive 96 Change src to Custom String 96 Change src to Custom Type Name 96 Change src to size 96 Change src to size type 97 Check duplex connection 97 Check tray x connection 97 Clean scanner backing strip 97 Clean scanner glass 98 Close door or insert cartridge 98 Fax Memory Full 98 If restarting job replace originals that have not begun to exit the scanner 98 Insert tray x 98 Install duplex 98 Install envelope feeder 99 117 Install tray x 99 Load src with Custom String 100 Load src with Custom Type Name 100 Load src with size 100 Load src with type size 100 Load Manual Feeder with Custom String 99 Load Manual Feeder with Custom Type Name 99 Load Manual Feeder with size 99 Load Manual Feeder with type size 100 Memory full cannot print faxes 100 Queued for sending 100 Reattach envelope feeder 100 Remove paper from standard output bin 101 Replace all originals if restarting job 101 R
91. ers to the number of fixed space characters in a horizontal inch of type A pitch from 0 08 to 100 characters per inch cpi in increments of 0 01 cpi can be selected For nonscalable monospaced fonts the pitch appears but cannot be changed Note Pitch only appears for fixed or monospaced fonts Determines how text and graphics are oriented on the page Orientation Portrait Landscape Portrait prints text and graphics parallel to the short edge of the paper Landscape prints text and graphics parallel to the long edge of the paper For more information about short and long edges see Duplex Bind on page 70 Determines the number of lines that print on each page Lines per Page 1 255 60 US 64 non US The MFP sets the amount of space between each line vertical line spacing based on the Lines per Page Paper Size and Orientation menu items Select the correct Paper Size and Orientation before changing Lines per Page Sets the width of the logical page for A4 Width Note The 203 mm setting makes A4 size paper 198 mm the logical page wide enough to print eighty 10 pitch characters 203 mm Specifies whether the MFP Auto CR after LF Off The MFP does not perform a automatically performs a carriage Off carriage return after a line feed return CR after a line feed LF control command control command On On The MFP performs a carriage return after a line feed control command
92. es Storing downloaded resources in flash memory is permanent storage rather than the temporary storage that RAM provides The resources remain in the flash memory even when the MFP is turned off Values and descriptions RAM All downloaded resources are automatically stored in printer memory RAM Flash All downloaded resources are automatically stored in flash memory Note Flash appears as a menu item if a formatted nondefective optional flash memory card that is not Write or Read Write password protected is installed Print Area Modifies the logical and physical printable area Normal Fit to Page Whole Page Note The Whole Page setting only affects pages printed using PCL 5 interpreter This setting has no effect on pages printed using the PCL XL or PostScript interpreters If attempting to print any data in the non printable area defined by Normal Print Area the MFP clips the image at the boundary defined by the Normal defined printable area Factory Defaults Returns printer settings to the factory default values Restore Now e All menu items are returned to the factory default values except Display Language All settings in the Parallel lt x gt menu items the Serial lt x gt menu items the Standard Network and Network lt x gt menu items and the Standard USB and USB lt x gt menu items e All downloaded resources fonts macros and symbol sets
93. es For DHCP values see Enable DHCP Allow NTP Broadcast On Off Select the check box for On Clear the check box for Off Settings 88 Using MFP menus Help Pages These menu items are used to print some or all of the resident Help Pages These pages contain information about MFP settings for copy fax e mail and FTP and ordering supplies If the LCD is set to a language other than English Brazilian Portuguese French German Spanish or Italian the document prints in English The Help menu pages can be printed in the following languages from the Software and Documentation CD English Spanish Dutch Polish Brazilian Portuguese Italian Finnish Russian French Danish Norwegian Swedish German Menu item Purpose Values and descriptions Print all guides Prints all Help Pages menu After selecting this menu item the Help Pages print and the topics MFP returns to Ready Copy guide Prints the Copy guide on making copies and changing settings E mail guide Prints the E mail guide on sending jobs to addresses using shortcut numbers and using address books Fax guide Prints the Fax guide on typing fax numbers using shortcut numbers and faxing to one or more recipients FTP guide Prints the FTP guide on scanning items to send to an FTP site Information guide Prints the Information guide Print defects Prints the Print defects guide guide which aids in resolvi
94. es into a reduced power state called Power Saver Mode If Standby Mode is disabled which is considered a setting of O then Power Saver Mode is the number of minutes of inactivity that occurs before entering Power Saver Mode Print the menu settings page to determine the current Power Saver setting When the MFP is in Power Saver Mode it is still ready to receive print jobs Disabled Disables Power Saver Mode Disabled is not available if Energy Conserve is set to On 2 240 60 Specifies the amount of time after exiting Standby Mode or after finishing a print job before the MFP goes into Power Saver mode For example select 15 to put the MFP in Power Saver mode 15 minutes after it finishes a print job This uses much less energy but requires more warm up time for the MFP Select 15 if your MFP shares an electrical circuit with room lighting and you notice lights flickering Select a high value if the MFP is in constant use Under most circumstances this keeps the MFP ready to print with minimum warm up time Select a value between 1 and 240 minutes for a balance between energy consumption and a shorter warm up period Note When the MFP enters Power Saver Mode for the entire duration in this mode Screen Brightness is set to 15 Touch the LCD screen or press any of the control panel hard buttons to exit wake up from this mode Screen Timeout 15 300 30 Disabled Disables Screen Timeout 15 300
95. ese settings International e Tray lt x gt where x is the number of the tray MP Feeder and Manual Pap Letter A4 Manual Env 10 Envelope DL Envelope e MP Feeder Paper Size e Copy Original Size e Fax Send Original Size e E mail Original Size e FTP Original Size e Universal Units of Measure mm inches e Date Time Format MM_DD_YYYY for U S DD_MM_YYYY for International Show initial Sets the MFP to show initial Yes When the MFP is powered on the first time prompts prompts after the device is No the default is Yes After the user completes powered on so the user can the setup wizard and selects Done at the complete the setup Country select screen the default is No Display net info Indicates if the IP Address On On Both are shown on the home screen and the Hostname are shown Nai on the home sereen Off Off Neither is shown on the home screen Settings 42 Using MFP menus Menu item Date Format Purpose Specifies the format based on the geographical location Values and descriptions MM DD YYYY DD MM YYYY YYYY MM DD Month Day and Year U S Day Month Year International Denotes a country region specific factory default value Time Format Specifies if the format is for a 12 hour clock or for a 24 hour clock 12 hour A M P M 24 hour clock 12 A M 12 P M 12 01 P M 11 59 PM 00 00 24 00 Show Bookmarks On When set to No the Bookmarks co
96. f the information you supply in any way it believes appropriate without incurring any obligation to you To obtain additional copies of publications related to this product visit the Lexmark Web site at www lexmark com References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility Lexmark and Lexmark with diamond design MarkNet MarkTrack and MarkVision are trademarks of Lexmark International Inc registered in the United States and or other countries PCL is a registered trademark of the Hewlett Packard Company The following terms are trademarks or registered trademarks of these companies Albertus The Monotype Corporation plc ITC Lubalin Graph International Typeface Corporation Antique Olive Monsieur Marcel OLIVE ITC Mona Lisa International Typeface Corporation Apple Chancery Apple Computer Inc ITC Zapf Chancery Internation
97. finition 47 Help Pages Copy guide 89 E mail guide 89 Fax guide 89 FTP guide 89 Information guide 89 Print all guides 89 Print defects guide 89 Supplies guide 89 Help Tips button 7 Home button 7 home screen 7 buttons 7 status message bar 9 Honor DSR 39 Honor Init parallel 37 HTML backgrounds 80 font name 80 font size 80 margin size 80 orientation 80 115 scaling 80 l image orientation 81 scaling 81 indicator light 6 Information guide Help Pages 89 L language printer 74 LCD touch screen features Attendance message alert 17 left arrow button 14 left scroll decrease button 14 light indicator 6 loading print media 25 Login Name NetWare 40 M Mac Binary PS network 34 parallel 37 USB 35 Manual Envelope Size 21 Manual Envelope Type 21 Manual Paper Size 21 Manual Paper Type 21 Margin Size HTML 80 Menu button 7 menu map 18 menus Administration Default Menus Fax Settings Fax Send Settings 58 Default Menus Fax Settings Fax Send Settings 54 Manage Shortcuts 90 E mail Shortcuts 90 Fax Shortcuts 90 FTP Shortcuts 90 Profile Shortcuts 90 Network Ports 28 AppleTalk 40 E mail Server Setup See E mail Server Setup IPv6 30 LexLink 41 NetWare 40 Network lt x gt 33 Parallel lt x gt 36 Serial lt x gt 38 Standard Network 33 Standard USB 34 TCP IP 28 Index USB lt x gt 34 24x yy Paper jam check area name Leave paper Wireless 33 in bin 108 Reports 26 250 yy Paper jam x pages jamm
98. fonts available for PostScript emulation Print Directory Prints a list of the resources that are stored on the optional flash memory Note Print Directory is available on the LCD if an optional nondefective flash memory is installed and formatted After selecting this item the page prints and the MFP returns to Ready Reports 27 Using MFP menus Network Ports TCP IP This menu item is used to view and change the Transmission Control Protocol Internet Protocol settings Internet Protocol IP specifies the format of packets also called datagrams and the addressing scheme Most networks combine IP with a higher level protocol called Transmission Control Protocol TCP TCP enables two hosts to establish a connection and exchange streams of data TCP guarantees delivery of data and also guarantees that packets are delivered in the same order in which they were sent Menu item Purpose Values and descriptions Set Hostname Address Defines a specific address on the IP address 4 field IP address network which defines the device Display only Netmask Defines information that the network netmask 4 field mask uses to decide how to search for the specific IP address Display only Gateway Provides the address of the gateway 4 field IP address machine that controls the communication for the sub network Display only Set static IP address link Link to
99. he Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Manual Paper Off None 0 199 Off The MFP uses factory default source assignments None The source ignores the Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Man Env Off None 0 199 Off The MFP uses factory default source assignments None The source ignores the Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Settings 78 Using MFP menus Menu item Tray Renumber continued Purpose Values and descriptions View Factory Def Shows the factory default value assigned to each source For example MPF Default 8 T1 Default 1 T2 Default 4 T3 Default 5 T4 Default 20 T5 Default 21 Env Default 6 MPaper Default 2 MEnv Default 3 The menu item is for viewing information only No item in the value list can be selected All possible options appear even if they are not installed Restore Defaults On Off Select On to return all source assignments
100. hich requires a line splitter and a ogg telephone hand set Use a regular telephone to answer an incoming fax Job and to dial a fax number Note Touch 0 on the numeric keypad to go directly to the Manual Fax function Memory Use Defines the amount of All receive All the memory is set to receive fax non volatile memory used in relation to fax for a fax job The default setting splits an equal amount of memory between sending and receiving fax jobs jobs Mostly receive Most of the memory is set to receive fax jobs However when one of the values is Equal Splits the memory for sending and set then the memory is not set receiving fax jobs into equal equally amounts Mostly sent Most of the memory is set to send fax jobs All send All the memory is set to send fax jobs Cancel Faxes Sets the MFP to have the option of Allow Allows fax job cancelation Causes canceling fax jobs If this is not the Fax column to appear on the allowed the Cancel Faxes menu Cancel Jobs screen item is hidden and does not appear 3 A on the LCD Don t Allow Canceling fax jobs is not allowed since the Cancel Faxes menu item does not appear Settings 52 Using MFP menus Virtual alphanumeric keyboard Shortcut Name The entire keyboard cannot be shown on one screen so there are tabs at the top of the screen used to access the other screens The screen shown here has letters and
101. imator 74 Defragment Flash 74 Factory Defaults 73 Format Flash 74 printer language PCL Emulation 74 PS Emulation 74 printing duplex definition 25 simplex definition 25 printing annotations 79 Protect Menus Create Scan Profile 84 LES configuration 84 Network Ports 84 Paper Menu 84 Reports 84 Settings 84 Shortcuts 84 Protocol parallel 37 PS SmartSwitch network 33 parallel 36 serial 38 USB 34 R radio button selected 15 unselected 14 Reenter Password 86 Reports Device Statistics 27 E mail Shortcuts 27 Fax Call Log 27 Fax Job Log 27 Fax Shortcuts 27 FTP Shortcuts 27 Menu Settings Page 27 NetWare Setup Page 27 Network Setup Page 27 Print Directory 27 Print Fonts 27 Profiles List 27 Shortcut List 27 restoring defaults 75 Index right arrow button 14 right scroll increase button 14 Robust XON 39 S Scale HTML 80 Scaling 81 Scan to USB Settings Base file name 68 Color 67 Content 67 Darkness 67 Format 67 JPEG Quality 68 Orientation 67 Original Size 68 PDF version 67 Photo JPEG Quality 68 Resolution 67 Scan Bit Depth 68 Use multi page TIFF 68 Security Authentication Method 81 Auto Log out delay 81 Confidential Print See also Confidential Print 83 Create and Change Passwords functions disabled transitional messages 111 Create Change and Remove Passwords See Create Change and Remove Passwords Create Change Passwords See Create Change Passwords Function Access See Function Access func
102. ime previously set To or Held Faxes ifin access the list of held faxes touch this button wa Manual Mode Held Jobs Open a screen containing all the held jobs containers Jobs Understanding the multifunction printer MFP control panel 11 Using MFP menus Using the LCD touch screen buttons The following section provides information on navigating through several screens Only a few screens are chosen to demonstrate the use of the touch screen buttons Sample screen one Copy From Letter 8 5 x 11 in Print 1 Sided Copy To Letter 8 5 x 11 in Plain Paper O 0 Copies Copy It lt QA gt Options See Other LCD touch screen buttons for information on the buttons shown in Sample screen one Sample screen two If the Select button is touched beside Scale Darkness the following screen appears For more information on the Select button see Select Scale E Auto D 100 Darkness q a See Other LCD touch screen buttons for information on the buttons shown in Sample screen two Using the LCD touch screen buttons 12 Using MFP menus Sample screen three If the Select button is touched beside Letter from Sample screen one the following screen appears For more information on the Select button see Select Copy from Letter 8 5 x 11 in Executive 7 25 x 10 5 in Legal 8 5 x 14 in ry A4 210 x 297 mm Displaying 1 4 5 E
103. ing Settings 56 Using MFP menus Fax Log Settings Menu item Transmission Log Purpose Selects whether the MFP prints a log with details about the fax job sent If the fax job failed to send the header on the page reads Fax Failed instead of Transmission Log Values and descriptions Print Log The MFP prints a page indicating information about the fax job sent that includes the fax number and the time the fax job was sent Do not print log The MFP does not print the log Print only for error The MFP prints a page with information if the fax job failed to be sent Receive Error Log Sets the MFP to print a log of received fax jobs for each one that had an error when it was received Print Never The MFP never prints a log Print on Error The MFP prints a log Auto Print Logs Specifies that a log prints after 45 fax On The MFP prints a log of sent or jobs have been sent or received received fax jobs Off The MFP does not print a log of sent or received fax jobs Log Paper Source Specifies the print media source Tray 1 Tray 1 the standard tray is the selected to supply print media for the MFP to print a log of all sent and received faxes Envelopes do not apply Note This menu item applies to all scan functions specified print media source Manual Feeder The multipurpose feeder is the specified print media source Tray lt x gt
104. ing MFP menus Menu item Collation Purpose Keeps the pages of a print job stacked in sequence when printing multiple copies of the job Values and descriptions off Prints each page of a job the number of times specified by the Copies menu item For example if Copies is setto 2 and three pages are sent to print the MFP prints page 1 page 1 page 2 page 2 page 3 page 3 On Prints entire job the number of times specified by the Copies menu item For example if Copies is set to 2 and three pages are sent to print the MFP prints page 1 page 2 page 3 page 1 page 2 page 3 Separator Sheets Inserts blank separator sheets between jobs between multiple copies of a job or between each page of a job None Does not insert separator sheets Between Copies Inserts a blank sheet between each copy of a job If Collation is Off a blank page is inserted between each set of printed pages all page 1 s all page 2 s and so on If Collation is On a blank page is inserted between each collated copy of the job Between Jobs Inserts a blank sheet between jobs Between Pages Inserts a blank sheet between each page of a job This is useful when printing transparencies or wanting to insert blank pages in a document for notes Separator Source Specifies the source that holds separator sheets Only installed sources are shown in the list of values Tray lt x gt
105. ing this menu item Auto The MFP examines data determines automatically resets the MFP It is the format and then processes it reset to configure memory and any appropriately permanent resources such as fonts or macros are lost Parallel Buffer Configures the size of the parallel Auto The MFP automatically calculates the input buffer Note Changing this menu item automatically resets the MFP It is reset to configure memory and any permanent resources such as fonts or macros are lost Parallel Buffer size recommended setting 3KB to maximum size allowed 1KB increments The user specifies the Parallel Buffer size The maximum size depends on the amount of memory in the MFP the size of the other link buffers and whether Resource Save is set to On or Off To maximize the range for the Parallel Buffer size disable or reduce the size of the serial and USB buffers 36 Advanced Status Enables bidirectional Off Disables parallel port negotiation communication through the parallel E F port On Enables bidirectional communication through the parallel interface Network Ports Using MFP menus Menu item Purpose Values and descriptions Protocol Specifies the parallel interface Standard May resolve some parallel interface protocol problems Fastbytes Provides compatibility with most existing parallel interface implementations recommended setting Hon
106. iptions PCL Configures the MFP so it On The MFP examines data on the SmartSwitch automatically switches to parallel interface and selects PCL emulation when a print job PCL emulation if the data indicates received through the parallel port that is the required printer language requires it regardless of the default printer language Off The MFP does not examine the incoming data The MFP uses PostScript emulation to process the job if PS SmartSwitch is On or it uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off PS SmartSwitch Configures the MFP so it On The MFP examines data on the automatically switches to PostScript parallel interface and selects emulation when a print job received PostScript emulation if the data through the parallel port requires it indicates that is the required printer regardless of the default printer language language Off The MFP does not examine the incoming data The MFP uses PCL emulation to process the job if PCL SmartSwitch is On or it uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP On The MFP performs NPA processing If performs the special processing data is not in NPA format it is rejected required for bidirectional as bad data communication following the conventions defined in the Network Off The MFP does not perform NPA Printing Alliance NPA Protocol processing Note Chang
107. ity Pound or number character Press this button e Fora shortcut identifier e Within phone numbers For a Fax number with a enter it twice From the home screen the Fax Destination List menu item E mail Destination List menu item or Profile List menu item to access shortcuts Dial Pause Cause a two or three second dial pause in a fax number The button only functions within the Fax menu or with fax functions Redial a fax number from the home screen When outside of the Fax menu fax function or home screen an error beep sounds if Dial Pause is pressed When sending a fax in the Fax To field a Dial Pause press is represented by a comma Clear All When in the function menus such as Copy Fax E mail and FTP it returns all settings to their default values and then returns the MFP to the function menu When in any other menu while the MFP is Ready it cancels all changes that have not been submitted and returns the MFP to the function menu Start Initiate the current job indicated on the LCD From the home screen press it to start a copy job with the default settings The button has no effect if it is pressed while a job runs through the scanner Understanding the multifunction printer MFP control panel 6 Using MFP menus Callout Control panel item Function 8 Stop Cause the printing or scanning to stop During a scan job the scanner fi
108. jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 232 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 233 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 233 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 106 Attendance messages Message 234 yy Paper jam check area name Leave paper in bin Meaning There is a single jam in the specified area indicated by area name Action Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 234 yy Paper jam x pages jammed Leave paper in bin
109. l Aus Eastern Queensland Tasmania Northern Ter New Zealand Korea Japan Current Date and Time This is a display item only YYYY MM DD HH MM The current year month date hour and minute appear Year Allows a manual 2003 2028 Year is expressed in one year increments change to the year Month Allows a manual January change to the month February March April May June July August September October November December Day Allows a manual 1 31 Day is expressed in one day by date change to the date increments If Day is set to a date that is not in the month the month changes and the new date moves into that month For example if June 31 is set it becomes July 1 If June 32 is set it becomes July 2 Hour Allows a manual 0 23 The hour is expressed in one hour change to the hour increments Minute Allows a manual 0 59 The minute is expressed in one minute change to the minute increments Settings 87 Using MFP menus Menu item Purpose Values and descriptions DST Mode Allows methods of Automatic The time is set by the time server changing Daylight TAF Savings Time DST Manual The time is hand set Mode Daylight Savings On The default value depends on the date and off time Note Once this value is changed change DST mode to Manual Time Server IP None Time Server Name 4 field IP address Any manual entries in this field are overridden by DHCP valu
110. lections made on the previous screen caused it to be unavailable on the current screen aa Using the LCD touch screen buttons 16 Using MFP menus Button Button name Function or description Select Select a menu The next screen appears showing menu items gt Select a menu item The next screen appears showing values Submit If a different value within a menu item is touched it needs to be saved to become the current user default setting To save the value as the new user default setting touch Submit For information on user default settings see page 18 Features Feature Feature name Description Attendance message alert If an attendance message occurs which closes a function such as copy or fax then a blinking red exclamation point appears over the function button on the home screen This feature indicates an attendance message exists o Using the LCD touch screen buttons 17 Using MFP menus Menus Factory defaults are the function settings in effect the first time the MFP is turned on These remain in effect until they are changed To restore factory defaults select the Restore value from the Factory Defaults menu item When a value or setting is selected and saved it is stored in MFP memory Once stored these settings remain active until new ones are stored or the factory defaults are restored These settings are called user default settings since the user selects
111. lly scanned page Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last successfully scanned page Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP Touch Restart job if job recovery is active and the job is restartable The message clears A new scan job containing the same parameters as the previous job starts Replace wiper The MFP detects that the fuser wiper needs replacing 1 Replace the fuser wiper 2 Touch Continue to clear the message Touch Ignore to clear the message but at the next power on the message appears again Scan Document Too Long The scan job exceeds the maximum number of pages Note The scanner finishes scanning current pages in the ADF but data is lost when the job cancels itself after reaching the maximum number of pages Touch Cancel Job to clear the message if the job is restartable Scanner ADF Cover Open The scanner automatic document feed cover is open The message clears when the cover is closed Scanner Jam Access Cover Open The scanner jam access cover is open Close the cover to clear the message Scanner registration successfully completed Scanner registration is successful Touch Continue to clear
112. m the print job onto pages from a print job to place on one printed page of print media one printed page 2 on 1 Portrait Places the images of two pages from the print job onto one printed page with portrait orientation 20n1 Landscape Places the images of two pages from the print job onto one printed page with landscape orientation 4 on 1 Portrait Places the images of four pages from the print job onto one printed page with portrait orientation 4on1 Places the images of four pages from the print job Landscape onto one printed page with landscape orientation Print Page Specifies if a border is printed On A page border prints when Paper Saver is set to 2 on Borders around the edge of the page at 1 Portrait 2 on 1 Landscape 4 on 1 Portrait or 4 on 1 the margins Landscape Off A page border does not print Collate Keeps the pages of a print job On Copies the entire job the number of times specified stacked in sequence when For example if you set Copies to 2 and have three making multiple copies of the pages to copy the MFP output is page 1 page 2 job page 3 page 1 page 2 page 3 Off Copies each page of a job the number of times specified For example if you set Copies to 2 and have three pages to copy the MFP output is page 1 page 1 page 2 page 2 page 3 page 3 Settings 48 Using MFP menus Menu item Purpose Values and descri
113. n Manual Paper 78 Assign MP Feeder 78 Assign Tray x 78 Restore Defaults 79 View Factory Def 79 Tray Renumber PCL 78 troubleshooting settings control panel 5 software application overrides 5 U Units of Measure 26 Universal Paper Size 26 Universal Setup 26 USB Buffer 35 USB direct interface device 7 Use Multi Page TIFF FTP Settings 65 Use Multi page TIFF E mail Settings 63 Fax Settings 60 Scan to USB Settings 68 user default settings 18 V View Address AppleTalk 40 View Name AppleTalk 40 View Nickname LexLink 41 virtual alphanumeric keyboard 53 W weight bond 24 card stock 24 colored 24 custom paper 24 envelope 24 labels 24 letterhead 24 plain 24 preprinted 24 transparency 24 vinyl labels 24 Index 121
114. ng repeating defects for copy or print Supplies guide Prints the Supplies guide which is about ordering supplies Help Pages 89 Using MFP menus Manage Shortcuts To manage Fax E mail FTP and Profile shortcuts only deletions of an entry or a complete list are possible Note Managing shortcuts is only available through the MFP Embedded Web Server The following example shows an FTP shortcuts screen To delete all entries at once select Delete List Select the radio button beside the one listing needed and it changes from an unselected radio button to a selected radio button as shown by the changed color in the center Delete Entry is now active Select Delete Entry to delete the selected entry To delete an entire list of entries select Delete List Results for legal doc personnel roles human_resources_report Managing shortcuts for Fax E mail and Profile works in the same manner Manage Shortcuts 90 O Understanding MFP messages Y o Messages appear on the MFP control panel LCD describing the current state of the MFP and indicating possible MFP problems requiring intervention Status messages Status messages provide information on the status of the MFP Message Busy Meaning The MFP is busy receiving processing or printing data Action Press Stop to access the job queue Defragmenting Flash DO NOT POWER OFF The MFP is defragmenting th
115. nishes scanning the current page and then stops which means paper may remain in the automatic document feeder ADF During a print job the print media path is cleared before the printing stops Stopping appears on the LCD during this process 9 Backspace Within the Copy menu which is accessed by touching the Copy button press Backspace to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times Within the Fax Destination List press Backspace to delete the right most digit of a number entered manually It also deletes an entire shortcut entry Once an entire line is deleted another press of Backspace causes the cursor to move up one line Within the E mail Destination List press Backspace to delete the character to the left of the cursor If the entry is in a shortcut the entire entry is deleted 10 Asterisk is used as part of a fax number or as an alphanumeric character 11 Home Returns the LCD to the home screen For more information see the Home screen on page 7 12 Help Tips Accesses the context sensitive Help feature 13 Menu Accesses the menus These menus are only available when the MFP is in the Ready state 14 USB direct interface device The host Universal Serial Bus USB direct interface device on the control panel is used to plug in a USB flash memory device and print any Portable Do
116. ntainer is off not shown in Held Jobs Web Page Refresh 30 300 The range is in seconds Rate 1 20 Contact Name text field NULL Location text field NULL Alarms Alarm Control Alarm Control sets the function of each alarm Controls whether the MFP sounds an alarm when Off Off The MFP does not sound an alarm the device requires operator intervention Single Single The MFP sounds three quick Continuous beeps Continuous The MFP repeats three beeps Toner Alarm every 10 seconds Off Toner Alarm is activated when the print Single cartridge or a toner cartridge is low on toner Continuous Settings 43 Menu item Timeouts Using MFP menus Purpose Specifies the amount of time the MFP waits to return to the home screen receive an end of job message or receive additional bytes of data from the computer Note Wait Timeout is only available when using PostScript emulation This menu value has no effect on PCL emulation print jobs Values and descriptions Standby Mode Disabled 2 240 15 Touch the LCD screen soft buttons or press any of the control panel hard buttons to exit wake up from this mode Disabled Disables Standby Mode 2 240 Specifies the amount of time in minutes that the MFP waits before the LCD dims to 15 brightness Power Saver Mode Disabled 2 240 60 It sets the number of minutes that pass after entering Standby Mode before the MFP go
117. o Action Insert the tray to clear the message Waiting The MFP receives a page of data to print but waits for an End of Job command a Form Feed command or additional data Press Stop Touch Continue to print the contents of the buffer Cancel the current job Wait for the message to clear 94 Fax status messages Fax status messages Message Answering Meaning The MFP is answering a fax call Call complete A fax call is completed Connect lt x gt bps The fax is connected lt x gt is the baud rate per second Dialing A fax number is dialed If the number is too long to fit on the screen only the word Dialing appears Fax failed The fax failed to send Job stored for delayed transmission The scanning completes for a delayed send fax job Line busy A fax number is dialed but the fax line is busy No answer A fax number is dialed but no connection is made No dial tone The MFP does not have a dial tone Receive complete The MFP has received an entire fax job Receiving page n The MFP receives page n of the fax job where n is the number of the page received Sending page n The MFP sends page n of the fax job where n is the number of the page sent Set clock The Real Time Clock is not set This message appears if no other fax status message appears It remains until the clock is set Set
118. o authentication required Require User ID only Require User ID and Password Function disabled If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages Settings 82 Using MFP menus Menu item Function Access continued Purpose Values and descriptions Flash Drive Scan No authentication required Require User ID only Require User ID and Password Function disabled Selecting Function Disabled prevents the Scan button from appearing Selecting No authentication required lets any user perform the scan If either Require User ID only or Require User ID and Password is selected when the Scan to USB Drive button is touched a prompt for authentication appears The same prompt occurs if a function button like Scan or E mail is touched on the home screen If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages Flash Drive Print No authentication required Require User ID only Require User ID and Password Function disabled Selecting Function Disabled causes any file on the Flash Drive to be unprintable When the file is selected for printing an unrecognized file screen appears The only choice is to delete the file Selecting Require User ID only or Require User ID and Password causes the
119. of the base file name text entry image The default value is the following word image Note There is a 53 character limit for the base file name The following characters or symbols are invalid asterisk colon question mark lt less than symbol gt greater than symbol vertical bar Web Link text entry Example http my business com directory path Network Ports 32 Using MFP menus Wireless Menu item Values Mode Infrastructure Ad hoc Network Name list of available network names print server Standard Network or Network lt x gt Use these menu items to change printer settings affecting jobs sent to the MFP through a network port either Standard Network or Network lt x gt where x represents 1 or 2 Menu item Purpose Values and descriptions PCL Configures the MFP so it On The MFP examines data on the SmartSwitch automatically switches to network interface and selects PCL emulation when a print job PCL emulation if the data indicates received through the network port that is the required printer language requires it regardless of the default printer language Off The MFP does not examine the incoming data The MFP uses PostScript emulation to process the job if PS SmartSwitch is On or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off PS SmartSwitch Config
120. ogramming System Code 93 Ready 93 Resetting the Printer 93 Restoring Factory Defaults 93 Serial x 92 Standard Bin Full Bin x Full bin name Full 93 Toner Low 93 Tray x Empty 93 Tray x Low 93 Tray x Missing 94 USB 92 USB x 92 Waiting 94 MP Feeder Size 20 MP Feeder Type 20 multipurpose feeder configure 22 N navigation bar 9 Network Buffer 34 Network Number NetWare 40 NPA Mode network 33 parallel 36 serial 38 USB 35 NSQ GSQ mode NetWare 40 numeric keypad 6 O Orientation 81 Orientation HTML 80 P Packet Burst NetWare 40 Paper Loading 25 Paper Menu 19 Index 118 Configure MP 22 Default Source 19 Paper Size Type 19 Envelope Feeder Size 21 Envelope Feeder Type 21 Manual Envelope Size 21 Manual Envelope Type 21 Manual Paper Size 21 Manual Paper Type 21 MP Feeder Size 20 MP Feeder Type 20 Tray lt x gt Size 19 Tray lt x gt Type 20 Paper Texture Bond Texture 23 Card Stock Texture 24 Colored Texture 23 Custom lt x gt Texture 24 Envelope Texture 23 Labels Texture 23 Letterhead Texture 23 Plain Texture 23 Preprinted Texture 23 Transparency Texture 23 Vinyl Labels Texture 23 Paper Weight Bond Weight 24 Card Stock Weight 24 Colored Weight 24 Custom lt x gt Weight 24 Envelope Weight 24 Labels Weight 24 Letterhead Weight 24 Plain Weight 24 Preprinted Weight 24 Transparency Weight 24 Vinyl Labels Weight 24 Substitute Size 23 Paper Size 19 Paper Size Type 19 Paper Texture 23
121. or Init Determines whether the MFP Off The MFP does not honor hardware honors hardware initialization initialization requests from the requests from the computer The computer computer requests initialization by activating the INIT signal on the On The MFP honors hardware parallel interface Many personal initialization requests from the computers activate the INIT signal computer each time the computer is turned on and off Parallel Mode 2 Determines whether the parallel On Samples parallel port data on the port data is sampled on the leading leading edge of strobe or trailing edge of strobe Of S adn m F amples parallel port data on the This menu item only appears when AP the associated parallel port trailing edge of strobe supports this feature Mac Binary PS Configures the MFP to process On The MFP processes raw binary Macintosh binary PostScript print PostScript print jobs from computers jobs using the Macintosh operating system Note This setting often causes Windows print jobs to fail Off The MFP filters PostScript print jobs using the standard protocol Auto The MFP processes print jobs from computers using either Windows or Macintosh operating systems ENA Address Sets the parallel port ENA Address 4 field IP address Shown only if an ENA is attached 0 0 0 0 through the parallel port ENA Netmask Sets the parallel port ENA Netmask aks ENA Gateway Sets the parallel port ENA Gateway Netw
122. ork Ports 37 Using MFP menus Serial lt x gt Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port Menu item Purpose Values and descriptions PCL Configures the MFP so it On On The MFP examines the data at SmartSwitch automatically switches to PCL Off the serial interface and selects PCL emulation when a print job received emulation if the data indicates that is through the serial port requires it the required printer language regardless of the default printer Off The MFP does not examine the language incoming data The MFP uses PostScript emulation to process the job if PS SmartSwitch is On or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off PS SmartSwitch Configures the MFP so it On On The MFP examines the data at automatically switches to PostScript Off the serial interface and selects emulation when a print job received PostScript emulation if the data through the serial port requires it indicates that is the required printer regardless of the default printer language language Off The MFP does not examine the incoming data The MFP uses PCL emulation to process the job if PCL SmartSwitch is On or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP On The MFP performs NPA processing If performs the special processing data
123. pages jammed Leave paper in bin 107 238 yy Paper jam check area name Leave paper in bin 107 239 yy Paper jam x pages jammed Leave paper in bin 107 239 yy Paper jam check area name Leave paper in bin 107 24x yy Paper jam x pages jammed Leave paper in bin 108 116 260 yy Paper jam x pages jammed Leave paper in bin 108 260 yy Paper jam check area name Leave paper in bin 108 290 00 Scanner jam remove all originals from the scanner 108 290 00 Scanner jam remove jammed originals from the scanner 108 290 01 Scanner jam remove all originals from the scanner 108 290 01 Scanner jam remove jammed originals from the scanner 108 290 02 Scanner jam remove all originals from the scanner 108 290 02 Scanner jam remove jammed originals from the scanner 108 290 10 Scanner jam remove all originals from the scanner 108 290 10 Scanner jam remove jammed originals from the scanner 109 291 00 Scanner jam remove all originals from the scanner 109 291 00 Scanner jam remove jammed originals from the scanner 109 291 01 Scanner jam remove all originals from the scanner 109 291 01 Scanner jam remove jammed originals from the scanner 109 291 02 Scanner jam remove all originals from the scanner 109 291 02 Scanner jam remove jammed originals from the scanner 109 292 Scanner jam remove all originals from the scanner 109 292 Scanner jam remove jammed originals from the scanner 109 293 Replace
124. panish Dansk Danish Norsk Norwegian Nederlands Dutch Svenska Swedish Portugu s Brazilian Portuguese Suomi Finnish Pycckn Russian Polski Polish Settings 41 Using MFP menus Menu item Keyboard Type Purpose Specifies the type of virtual alphanumeric keyboard that appears on the control panel Values and descriptions English English Fran ais French Fran ais Canadien French Canadian Deutsch German Italiano Italian Espa ol Spanish Dansk Danish Norsk Norwegian Nederlands Dutch Svenska Swedish Suomi Finnish Portugu s Brazilian Portuguese Pycckn Russian Polski Polish Custom Key 1 Allows for com uk type text field com is the default text in the field addresses null The text entry field is limited to six characters and periods are considered characters too If the text field is null or empty the associated Custom Key does not appear on the keyboard Custom Key 2 Allows for com uk type text field org is the default text in the field addresses null The text entry field is limited to six characters Periods are considered characters too If the text field is null or empty the associated Custom Key does not appear on the keyboard General Defaults Specifies the defaults based U S Setting the menu item to one of the values on geographical location affects th
125. pe type being manually loaded Envelope Custom Type lt x gt where x represents 1 6 Paper Menu Using MFP menus Configure MP This menu item is used to configure the multipurpose feeder as another source or manual feeder If the multipurpose feeder is linked with another tray the MFP can select print media from the multipurpose feeder before selecting print media from another tray Menu item Purpose Values and descriptions Configure MP Determines when the MFP selects Cassette The MFP treats the multipurpose print media loaded in the multipurpose feeder like any other tray If a print feeder job requests a size or type that is only loaded in the multipurpose feeder the MFP pulls print media from the multipurpose feeder for the job Manual The MFP treats the multipurpose feeder like a manual feed tray and Load Manual appears when a single sheet of print media needs to be inserted in the feeder First The MFP pulls print media from the multipurpose feeder until it is empty regardless of the source or size requested for the job Envelope Enhance Use this setting to disable the optional envelope conditioner hardware when printing envelopes This hardware significantly lessens the wrinkling or creasing of some envelopes Note When printing envelopes a bubble may form between the envelope layers When the bubble reaches the end of the envelope during the fusing process a wrinkle or
126. pplied unless the password is set meaning that the password field cannot be a null field Settings Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not applied unless a valid password is set meaning that the password field cannot be a null field The password protects General Settings Copy Settings Fax Settings E mail Settings FTP Settings Print Settings and Set Date and Time Security is protected when a password is set If both the Advanced and User Passwords are set only the Advanced Password is valid for security Network Ports Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not applied unless the password is set meaning that the password field cannot be a null field Shortcuts Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not applied unless the password is set meaning that the password field cannot be a null field Create Scan Profile Not protected Accept Advanced Password only Accept Advanced and User Passwords Protection is not applied unless the password is set meaning that the password field cannot be a null field Protects the button on the Web pages that is used to start the Scan to PC applet LES configuration Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is no
127. presentation depicts the een aaae levels from light 1 values As the right or left scroll button is oa touched the asterisk moves back and forth on the line 1 is next to the and 9 is next to the As shown 5 is the current value eeoexeee e Orientation Specifies the default orientation of Portrait Sends the original document as portrait the document to be sent in the FTP for the FTP job which means text and job graphics are parallel to the short edge For more information about short edge see Duplex Bind on page 70 Landscape Sends the original document as landscape for the FTP job which means text and graphics are parallel to the long edge For more information about long edge see Duplex Bind on page 70 Settings 64 Using MFP menus Menu item Purpose Values and descriptions Original Size Provides a list of possible scanner Letter 8 5 x 11 Denotes a country region specific sizes to select from to specify the in factory default value size of the original document to be scanned T 7 25 x Legal 8 5 x 14 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Folio 8 5 x 13 in Statement 5 5 x 8 5 in 3x 5in 4x 6 in Business Card Mixed Letter Legal Photo JPEG Sets the quality of a JPEG photo 5 90 50 A 5 setting gives a smaller file size but Quality image in relation to file size and the the quality of the image is lessened quality of the image A 90 setting gives the
128. ptions Original Size Provides a list of possible Letter 8 5 x Denotes a country region specific factory default scanner sizes to select from to 11 in value specify the size of the original copy document il 10 5 in Legal 8 5 x 14 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Folio 8 5 x 13 in Statement 5 5 x 8 5 in Mixed Letter Legal Copy To Provides a list of possible print Tray 1 Tray 1 the standard tray or the multipurpose feeder is Source media sources to send the Auto Size the specified print media source selected to receive copy job to for printing Match the copy job Manual Tray x is one tray of Tray 2 Tray 5 Tray 2 Tray 5 are Feeder only listed as selections in the values list based on whether the same number of optional drawers are Tray lt x gt installed For example if only two optional drawers are installed Tray 2 and Tray 3 appear in the values list Only one of the values can be the specified print media source at one time An envelope feeder cannot be a value even if one is installed Transparency Places a sheet of paper On Select On to have sheets placed between Separators between transparencies Off transparencies Select Off to not have sheets placed between transparencies ee perio Places a sheet of paper Off heets between pages copies or jobs based on the value dona selected Between Copies Between Jobs Separator Provides a list of possible print Tra
129. r Manual Paper and Manual Env for the rest of the print job All requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job if needed Load Manual Feeder with Custom Type Name Occurs when the MFP receives a manual feed request that specific print media be loaded into the multipurpose feeder The print media is previously defined as a custom type from Custom 1 through Custom 6 The custom type name appears on the LCD Touch Continue e If print media is in the multipurpose feeder the job continues to print e If there is no print media in the multipurpose feeder all requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job if needed Load Manual Feeder with size Occurs when the MFP receives a manual feed request for a specific size of print media when none is loaded into the multipurpose feeder Feed a sheet of print media into the multipurpose feeder to clear the message and continue the job Touch Continue if print media is in the multipurpose feeder The job continues Touch Continue if there is no print media in the multipurpose feeder All requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job
130. ray This may cause clipping of text or images and print on the print media loaded in the tray Touch Continue e which continues the job if the correct size and type are loaded in the tray and this size and type are specified in the Paper Menu using the LCD e which is ignored if there is no print media in the tray Touch Cancel Job to cancel the current job if needed Attendance messages Message Change src to size type Meaning Lets the user override the current print media source for the remainder of the print job The formatted page prints as is on the print media installed in the tray This may cause clipping of text or images Action Touch Use current src to ignore the message and print on the print media loaded in the tray Touch Continue e which continues the job if the correct size and type are loaded in the tray and this size and type are specified in the Paper Menu using the LCD e which is ignored if there is no print media in the tray Touch Cancel Job to cancel the current job if needed Check duplex connection All trays installed under the duplex unit are unavailable if communication is lost which only leaves Tray 1 If the duplex unit is removed and all trays are reattached then all the trays are available The message clears once communication is re established Touch Continue to reconfigure the MFP It resumes printing without the duplex uni
131. rce is loaded with Touch Continue Load the specified source that an incorrect print media size as is set for the requested size specified in the Paper Menu Touch Cancel Job to cancel the current job if needed Load src with type Occurs when the MFP requests that a Touch Continue Load the specified source that size specific media source be loaded with a specific type and size as specified in the Paper Menu but the current source contains an incorrect media size and type is set for the requested size and type Touch Automatically select media to override manual requests for Manual Paper and Manual Env for the rest of the print job All requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job if needed Memory full cannot print faxes The attempt to print the fax jobs is automatically canceled The Fax code recognizes that the fax job is canceled and does not delete pages in the fax job that have not printed The Fax code does not attempt to reprint the fax causing the memory error until the MFP goes through a power on reset Touch Continue to clear the message Turn the MFP off and then on to reset it Queued for sending The scanning process of a fax job completed but it is not sent yet because another fax job is being sent or received As this one job waits for its turn this message appears for th
132. rd network interface PJL RDYMSG This is the Printer Job Language PJL Ready message Power Saver The MFP is ready to receive and process data It is reducing its electricity consumption while idle If the MFP remains inactive for the period of time specified in the Power Saver menu item 60 minutes is the factory default the Power Saver message replaces the Ready message Send a job to print Press any control panel button Printing The MFP is printing a job Printing page x A sheet of print media moves through the MFP to be printed x represents the number of the sheet being printed Even though a duplex two sided sheet has two sides called pages it only counts as one sheet Printing page x copy a b A sheet of print media moves through the MFP to be printed x represents the number of the sheet being printed Even though a duplex sheet has two sides called pages it only counts as one sheet So pages are not counted only sheets passing through the MFP are counted The total number of sheets in a set is not known but the number of sets is known For example a user may have requested that three copies print so there are three sets of sheets but the number of sheets is unknown 92 Status messages Message Printing page x y copy a b Meaning A sheet of print media moves through the MFP to be printed x represents the n
133. ree seconds Wait for the message to clear Reattach envelope feeder The MFP detects that the optional envelope feeder is missing between the time the job processes and when it prints Sometime during processing the optional envelope feeder is removed Install the optional envelope feeder 100 Attendance messages Message Remove paper from standard output bin Meaning The standard output bin is full of print media Action Remove the stack of print media from the bin to clear the message and resume printing Touch Continue to make the MFP recheck the output level in the standard output bin Replace all originals if restarting job e One or more messages which interrupted a scan job are now cleared Replace the original documents in the scanner to restart the scan job e The MFP receives a scan job however there is no original document in the ADF Place the original documents in the scanner to restart the scan job Job level recovery is active Replace jammed originals if restarting job The MFP receives a scan job however there is no original document in the ADF Page level recovery is active Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfu
134. requested size is not loaded Statement A5 Letter A4 All listed Substitutes both Letter A4 and Statement A5 which means all available substitutions are allowed Paper Texture These menu items are used to set the print media texture for each of the defined print media types This allows the MFP to optimize the print quality for the specified print media Menu item Purpose Values and descriptions Plain Texture Identifies the texture of the print Smooth Tanan media loaded in a specific source Normal Texture Rough Labels Texture Bond Texture Envelope Texture Letterhead Texture Preprinted Texture Colored Texture Vinyl Labels Identifies the texture of the vinyl Smooth Shown if vinyl labels are supported Texture labels loaded in a specific source Normal in the specified source Rough Paper Menu 23 Using MFP menus Menu item Purpose Values and descriptions Card Stock Texture Identifies the texture of the card stock Smooth Shown if Card Stock is supported in loaded in a specific source Normal the specified source Rough Custom lt x gt Identifies the texture of the custom Smooth Shown if the custom type is Texture print media loaded in a specific Normal supported in the specified source source x represents 1 6 Rough Paper Weight These menu items are used to set the paper weight for each of the defined print media types This allows the MFP to
135. rity Allows interruption to a On Interrupts the print job at the next page copies network print job so the MFP aa l may be used as a copier to Off Interrupts the print job at the next job boundary which copy a page or document means between incoming individual print jobs Background Adjusts the amount of 4 to 4 0 4 sets Background Removal to off Removal background visible on a copy 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for 0 5 Best for content has a default value also since the the copy job The default is Best for value is dependent on the Content menu item For dependent on the Content content more information see Content If Content is mono menu item If the Content text the Contrast default value is 5 The default is O for menu item is reset from the items other than mono text default setting then the default An y reset of the Content value resets the default of for Contrast is reset also the Best for content value Shadow Detail Adjusts the amount of shadow 4 to 4 0 4 preserves the least amount of shadow detail detail visible on a copy 4 preserves the most shadow detail Scan edge to Specifies if the original Off edge document is scanned edge to On edge prior to making copies Settings 50 Fax Settings Use these menu items to set the MFP settings related to faxing Using MFP menus Menu item Purpose Values
136. rmines the orientation of a Auto Lets the MFP choose between portrait multiple page sheet and landscape orientation Long Edge Sets the long edge of the print media as the top of the page landscape For more information see Duplex Bind on page 70 Short Edge Sets the short edge of the print media as the top of the page portrait For more information see Duplex Bind on page 70 Multipage Border Prints a border around each page None Does not print a border around each image when using Multipage Print page image Solid Prints a solid line border around each page image Settings 72 Using MFP menus Quality Menu Use these menu items to change settings that affect print quality and save toner Printing from an application may override user default settings Menu item Purpose Values and descriptions Print Resolution Specifies printed output resolution 300 dpi 600 dpi 1200 dpi 1200 Image Q 2400 Image Q Toner Darkness Lightens or darkens printed output 1 10 8 e Select a lower value for finer line and conserves toner width lighter grayscale images and A scale appears on the control to lighten printed output i panel LCD shown as follows A e Select a higher value for bolder line vertical bar indicates the factory widths or darker grayscale images default value An arrow symbol V e Select 10 for very bold text indicates a user default value and e Select a value le
137. se feeder or the manual feed slot Setting the size and type is a two step process In the first menu item Size appears in bold letters After selecting the print media size the screen changes and Type appears in bold letters Select the print media type Menu item Purpose Values and descriptions Tray lt x gt Identifies the default size for each A4 non US If the same size and type of print Size source A5 media E in two sources and the Paper Size and Paper Type menu Only installed SESS APPAR JIS B5 items are correctly set the sources Note For trays with automatic size Letter US are automatically linked When one sensing only the value detected by source is empty print media the hardware appears Legal automatically feeds from the next Executive linked source Folio See Tray lt x gt Type for more information Statement Universal Paper Menu 19 Using MFP menus Menu item Purpose Values and descriptions Tray lt x gt Identifies the type of print media Plain Paper Use this menu item to Type loaded in each source Card Stock e Optimize print quality for the Note If a user defined name is specified print media available it appears instead of Transparency e Select sources through the Custom Type lt x gt If two or more Labels software application by selecting custom types share the same name Vinyl Labels type the name only appears once in the e Automatically link sources Paper Type list
138. se feeder x indicates the number of jammed sheets of print media 1 Clear the jams from the multipurpose feeder 2 Touch Continue If all print media is cleared from the path the job resumes printing 260 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name area name is the envelope feeder 1 Clear the jam from the envelope feeder 2 Touch Continue If all print media is cleared from the path the job resumes printing 260 yy Paper jam x pages jammed Leave paper in bin There are multiple jams in the envelope feeder x indicates the number of jammed sheets of print media 1 Clear the jams from the envelope feeder 2 Touch Continue If all print media is cleared from the path the job resumes printing 290 00 Scanner jam remove all originals from the scanner The scanner detects an original document at the automatic document feeder ADF feed sensor while it is idle This is a type of jam Job level recovery is active Remove all original documents from the ADF to clear the jam The message clears and job recovery completes 290 00 Scanner jam remove jammed originals from the scanner The scanner detects an original document at the ADF feed sensor which is the second scanning sensor while it is idle This is a type of jam Page level recovery is active Remove all original documents from the ADF to clear the
139. se the doors Touch Continue If all print media is cleared from the path the job resumes printing 202 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the rear door Clear the jam and close the rear door Touch Continue If all print media is cleared from the path the job resumes printing 202 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the rear door Clear the jams and close the rear door Touch Continue If all print media is cleared from the path the job resumes printing 231 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the jam and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 231 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 232 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name Open the duplex unit cover Clear the
140. some punctuation symbols To reach the screen with numbers for instance touch the tab at the top of the keyboard which shows 123 Settings 53 Using MFP menus Fax Send Settings Menu item Purpose Values and descriptions Resolution Defines quality in dots per inch dpi A Standard Standard is 100 x 100 dpi higher resolution gives greater print inai quality but it increases the fax Eng pine ls 200 x 200 dpi transmission time for outgoing faxes Super Fine Super Fine is 300 x 300 dpi Ultra Fine Ultra Fine is 400 x 400 dpi Original Size Provides a list of possible scanner Letter 8 5 x 11 in Denotes a country region specific sizes to select from to specify the size Executive 7 25 x factory default value of the original copy document 10 5 in 8 5 in supports Mixed Letter Legal Legal 8 5 x 14 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Folio 8 5 x 13 in Statement 5 5 x 8 5 in Mixed Letter Legal Content Specifies the type of content contained Text The fax job contains mostly text or line in the fax job art Text Photo The fax job contains a mixture of text and images Photograph The fax job contains only images Darkness Specifies the level of darkness for the 1 9 5 A graphic representation depicts the fax job values As the right or left scroll button is touched the asterisk moves back and forth on the line 1 is next to
141. specified in the Setup Menu if PS SmartSwitch is Off PS SmartSwitch Configures the MFP so it On The MFP examines data on the USB automatically switches to interface and selects PostScript emulation when a print PostScript emulation if the data job received through the USB port indicates that is the required printer requires it regardless of the default language printer language f Off The MFP does not examine the incoming data The MFP uses PCL emulation to process the job if PCL SmartSwitch is On or it uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off Network Ports 34 Using MFP menus Menu item Purpose Values and descriptions NPA Mode Specifies whether the MFP On The MFP performs NPA processing If performs the special processing data is not in NPA format it is rejected required for bidirectional as bad data communication following the conventions defined in the Network Off The MFP does not perform NPA Printing Alliance NPA Protocol processing Note Changing this menu item Auto The MFP examines the data to automatically resets the MFP once determine the format and then the menus are exited It is reset to processes it appropriately configure memory and any permanent resources such as fonts or macros are lost USB Buffer Configures the size of the USB input Auto The MFP automatically calculates the buffer Note Changing the USB Buffer menu item autom
142. ss than 7 to the V moves left or right on the scale conserve toner while touching the left arrow or right arrow buttons When the default of 8 is selected the V covers the vertical bar as shown V Brightness Adjusts the gray value of printed 6 to 6 0 6 is the maximum decrease Images 6 is the maximum increase Contrast Adjusts the contrast of printed 0 5 0 0 is the maximum decrease images 5 is the maximum increase Utilities Menu Use the Utilities Menu to print a variety of listings relating to available MFP resources settings and print jobs Other menu items let you set up MFP hardware and troubleshoot problems Menu item Purpose Values and descriptions All menu items are returned to the factory default values except Display Language All settings in the Fax E mail and FTP Settings menu items the Parallel lt x gt menu items the Serial lt x gt menu items the Standard Network and Network lt x gt menu items and the Standard USB and USB lt x gt menu items e All downloaded resources fonts macros and symbol sets in MFP memory RAM are deleted Resources residing in flash memory are unaffected Factory Defaults Returns the MFP settings to the Restore Now factory default values This menu item is also available in the Setup Menu Do Not Restore User defined settings remain Settings 73 Using MFP menus
143. st for content has a default value also scan job The default is dependent Best for content since the value is dependent on the on the Content menu item If the Content menu item For more information Content menu item is reset from the see Content If Content is mono text the default setting then the default for Contrast default value is 5 The default is O Contrast is reset also for items other than mono text Any reset of the Content value resets the default of the Best for content value Shadow Detail Adjusts the amount of shadow 4 to 4 0 4 preserves the least amount of shadow detail visible on a copy detail 4 preserves the most shadow detail Scan edge to Specifies if the original document is Off edge scanned edge to edge prior to On sending the scan job Print Settings Print settings consist of the following menus Click any of the menus for more information Finishing Menu PCL Emulation Menu Quality Menu PDF Menu Utilities Menu HTML Menu Setup Menu Image Menu PostScript Menu Finishing Menu Use these menu items to set the user default settings for all jobs Printing from an application may override user default settings Menu item Purpose Values and descriptions Duplex Sets duplex two sided printing as Off Prints on one side of the print media the default for all print jobs Note This menu item appears if an On Prints on both sides of the print
144. t Photo and all scan functions quality of the image is lessened A 90 setting gives the best image quality but the file size is very large Use multi page Provides a choice between On Multiple page TIFF files are created TIFF single page TIFF files and multiple page TIFF files For a multiple page Select the check box to turn it on scan to FTP job either one TIFF file off One TIFF file is created for each page is created containing all the pages or multiple TIFF files are created Clear the check box to turn it off with one file for each page of the job This menu item applies to all scan functions Scan Bit Depth Enables the Text Photo mode to 1 bit have smaller file sizes by using 1 bit 8 bit images when Color is set to Off Base file name text entry The default value is the following word image Note There is a 53 character limit for the base file name The following characters or symbols are invalid asterisk colon question mark lt less than symbol gt greater than symbol vertical bar A time stamp is added to the end of the base file name Settings 68 Using MFP menus Menu item Purpose Values and descriptions Background Adjusts the amount of background 4 to 4 0 4 sets Background Removal to off Removal visible on a copy 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used forthe 0 5 Be
145. t and assumes the unit is unplugged or has lost communication Check tray x connection Tray x is not fully connected to the MFP or it has a hardware failure x represents the number of the tray The message clears once communication is re established If the cause is a hardware failure turn the MFP off wait 10 seconds and then turn the MFP on If the error recurs turn the MFP off and remove the offending tray Touch Continue to reconfigure the MFP to not have tray x Tray x and all trays installed below it are ignored Clean scanner backing strip During a scanner calibration the firmware detects that the scanner backing strip for the backside of scan jobs may be dirty Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last successfully scanned page Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP Touch Restart job if job recovery is active and the job is restart
146. t applied for Lexmark Embedded Solutions LES configuration unless the password is set meaning that the password field cannot be a null field Settings 84 Using MFP menus Menu item Purpose Values and descriptions Create Change See Create Change and Remove Passwords on page 86 Passwords NTLM Allows registration or Domain Name Domain Name Enter the text entry cn ET Domain PDC Name e a a a remo domain by a user with administrator privileges on the domain Note Either Registered or Not Registered appears on the status message bar Continue is the pop up message for removing registration is lt domain gt Use the virtual alphanumeric keyboard to enter the text Domain PDC Name Enter the text entry for the domain PDC name The factory default for the Domain PDC Name variable is an asterisk Use the virtual alphanumeric keyboard to enter the text Note Other pop up messages include e Unregistering this device will prevent any use of NTLM authentication until the device is registered again e Keep registration e Unregister now Settings 85 Using MFP menus Create Change and Remove Passwords Create Advanced Password or Change Remove Advanced Password Menu item Values and descriptions Pop up message Password text entry The range for a password is 8 127 characters Password must be a If a password less than eight characters is Brn ons entered a
147. the MFP language receives a job that requires more memory than is On The MFP retains all downloaded resources for available all printer languages during language changes and MFP resets If the MFP runs out Note This menu item is not available from the LCD It is of memory 38 Memory Full appears only available on the MFP Embedded Web Server Banner Page Specifies if the print job Off To set to Off clear the check box S asa On To set to On select the check box Note This menu item is not available from the LCD It is only available on the MFP Embedded Web Server Settings 46 Menu item Factory Defaults Purpose factory default values Returns MFP settings to the Using MFP menus Values and descriptions Restore Now All menu items are returned to the factory default values except Display Language All settings in the Fax E mail and FTP Settings menu items the Parallel lt x gt menu items the Serial lt x gt menu items the Standard Network and Network lt x gt menu items and the Standard USB and USB lt x gt menu items e All downloaded resources fonts macros and symbol sets in printer memory RAM are deleted Resources residing in flash memory are unaffected Do Not Restore User defined settings remain Copy Settings Use these menu items to set the MFP for settings related to copying Menu item Content Purpose Specifies the
148. the clock Waiting for redial The MFP is waiting to redial the fax number Cancel jobs messages Message Meaning Deleting selected job s The Delete button is touched after jobs have been selected Job cannot be deleted A job in the job list is touched but it cannot be canceled No jobs selected The Delete button is touched when no jobs are selected Password and PIN messages Message Meaning Action Invalid or incorrect password An incorrect password is entered Touch Continue to return to the screen to enter a correct password Invalid PIN An incorrect Personal Identification Number PIN is entered Touch Continue to return to the screen to enter a correct PIN Copy e mail fax FTP and scan button messages Copy e mail fax FTP and scan button messages Message Meaning Action Insufficient resources Try again There are not enough system Try again after the current job is when the system is idle resources at this time complete System busy preparing resources Not all resources needed for the job Wait for the message to clear for job are available System busy preparing resources Not all resources needed for the job Wait for the message to clear for job Deleting held job s are available Some held jobs are deleted to free system memory Attendance messages Attendance messages indicate errors that the us
149. the job resumes printing 239 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media Open the duplex unit cover Clear the jams and close the duplex unit Touch Continue If all print media is cleared from the path the job resumes printing 107 Attendance messages Message 24x yy Paper jam check area name Leave paper in bin Meaning There is a single jam in the specified area indicated by area name area name is the number of the tray Action 1 Remove the specified tray 2 Clear the jam and insert the tray 3 Touch Continue If all print media is cleared from the path the job resumes printing 24x yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media 1 Remove the specified tray 2 Clear the jams and insert the tray 3 Touch Continue If all print media is cleared from the path the job resumes printing 250 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name area name is the multipurpose feeder 1 Clear the jam from the multipurpose feeder 2 Touch Continue If all print media is cleared from the path the job resumes printing 250 yy Paper jam x pages jammed Leave paper in bin There are multiple jams in the multipurpo
150. the message Unsupported USB device please remove A device is inserted in the front USB port but it is not recognized Remove the unsupported USB device to continue Unsupported USB hub please remove A USB hub is inserted in the front USB but it is not recognized Remove the unsupported USB hub to continue 1565 Emulation error load emulation option The download emulator contained in the firmware card does not function with the MFP firmware Note The MFP automatically clears the message in 30 seconds and then disables the download emulator on the firmware card Download the correct download emulator version from the Lexmark Web site 30 yy Invalid refill change cartridge The MFP detects a refilled Lexmark Cartridge Return Program print cartridge Install a new print cartridge to clear the message 101 Attendance messages Message 31 yy Replace defective print cartridge Meaning The MFP detects a defective print cartridge within 10 20 seconds after the top cover is closed Action Remove the defective print cartridge and install a nondefective print cartridge for printing to continue During the 10 20 second interval before the defective print cartridge is detected the MFP may continue to print pages however the pages are not reprinted once the new print cartridge is installed 32 yy Replace unsupported print cartridge The MFP detects an
151. the page to set a static IP address Changing the IP address sets DHCP BOOTP and RAPP to Off Enable DHCP DHCP is Dynamic Host On Configuration Protocol The network Off automatically assigns a number for the network information Enable RARP RARP is Reverse Address On Resolution Protocol Off Enable BOOTP BOOTP is Bootstrap Protocol On Off AutolP Provides an automatic IP On Off Enable FTP TFTP Allows files to be transferred to the On device File Transfer Protocol FTP is the on protocol used on the Internet for exchanging files FTP uses the Internet TCP IP protocols to enable data transfer TFTP is Trivial File Transfer Protocol which is a simple form of FTP HTTP Server Enabled Specifies if Web pages can be seen On The function is enabled Web pages HyperText Transfer Protocol HTTP can be seen is the underlying protocol used by an ie di the World Wide Web WWW HTTP Off The function is disabled defines how messages are formatted and transmitted and what actions Web servers and browsers should take in response to various commands Network Ports 28 Using MFP menus Menu item Purpose Values and descriptions WINS Server Address A server handles host names by 4 field IP assigning host names to IP address addresses Devices have a host name registered with the WINS server Windows Internet Naming Service WINS is a system that determines the IP
152. tions Print Area Modifies the logical and Normal Note The Whole Page setting only affects physical printable area Fit to Page pages printed using PCL 5 interpreter This Thi setting has no effect on pages printed using AA en i Whole Page the PCL XL or PostScript interpreters If T attempting to print any data in the non only available on the MFP l Embedded Web Server printable area defined by Normal Print Area the MFP clips the image at the boundary defined by the Normal defined printable area Download Target Specifies the storage location RAM All downloaded resources are automatically for downloaded resources stored in printer memory RAM Storing downloaded resources in flash memory is Flash E hatte ei are automatically permanent storage rather y f than the temporary storage Note Flash appears as a menu item if a that RAM provides The formatted nondefective optional flash resources remain in the flash memory card which is not Write or Read Write memory even when the MFP password protected is installed is turned off Note This menu item is not available from the LCD It is only available on the MFP Embedded Web Server Resource Save Specifies what the MFP does Off The MFP retains downloaded resources only with downloaded resources until memory is needed It then deletes those such as fonts and macros resources associated with the inactive printer stored in RAM if
153. tions disabled transitional messages See also functions disabled transitional messages 111 NTLM Authentication Setup 85 Protect Menus See Protect Menus Scan to PC Port Range 81 See also Copy Settings 47 See also E mail Settings 61 See also Fax Settings 51 See also FTP Settings 64 See also General Settings 41 See also Print Settings 69 See also Security 81 See also Set Date and Time 87 select button 14 Serial Buffer 38 Serial Protocol 38 Set Date and Time Allow NTP Broadcast 88 Current Date and Time 87 Day 87 Daylight Savings 88 DST Mode 88 Hour 87 Minute 87 Month 87 120 Time Server 88 Time Server Name 88 Time Zone 87 Year 87 Set Zone AppleTalk 40 Settings Copy Settings 47 E mail Settings 61 Fax Settings 51 Fax Server Setup 59 FTP Settings 64 General Settings 41 Print Settings 69 Security 81 Set Date and Time 87 Settings See also each separate Settings entries 41 simplex definition 25 size substitute 23 Start button 6 status message bar 9 Stop button 7 Substitute Size 23 Supplies guide Help Pages 89 Symbol Set PCL 76 T texture bond 23 card stock 24 colored 23 Custom lt x gt Texture 24 envelope 23 labels 23 letterhead 23 plain 23 preprinted 23 transparency 23 vinyl labels 23 textured paper 23 Timeouts Power Saver Mode 44 Print Timeout 45 Screen Timeout 44 Standby Mode 44 Wait Timeout 45 Tray lt x gt Size 19 Tray lt x gt Type 20 Tray Renumber Assign Env Feeder 78 Assign Man Env 78 Assig
154. to factory default values PDF Menu Use these menu items to change printer settings that affect PDF jobs Menu item Scale to Fit Purpose Scales page content to fit the selected print media size Values and descriptions On Off Yes Scales the page to fit the selected print media No Does not scale the page printed text or graphics are cropped if they are larger than the selected print media Annotations Specifies whether to print annotations in the PDF Do Not Print Print Do Not Print Does not print PDF annotations Print Prints PDF annotations Settings 79 Using MFP menus HTML Menu These menu items are used to change the printer HTML settings Menu item Purpose Values and descriptions Font Name Sets the default font for HTML Albertus MT Intl CG Times documents Antique Olive Intl Courier Note Times will be used in HTML Apple Chancery Intl Univers documents that do not specify a Arial MT Joanna MT font Avant Garde Letter Gothic Bodoni Lubalin Graph Bookman Marigold Chicago MonaLisa Recut Clarendon Monaco Cooper Black New CenturySbk Copperplate New York Coronet Optima Courier Oxford Eurostile Palatino Garamond StempelGaramnd Geneva Taffy Gill Sans Times Goudy TimesNewRoman Helvetica Univers Hoefler Text Zapf Chancery Font Size Sets the default font size for HTML 1 255 pt 12 pt Select point sizes from 1 to 2
155. type of content contained in the copy job Values and descriptions Text The copy job contains mostly text or line art Text Photo The copy job contains a mixture of text and graphics Photograph The copy job is a high quality photograph or high quality inkjet print that is primarily composed of images Printed image The copy job is halftoned such as documents printed on a laser printer or pages from a magazine that are primarily composed of images A halftone is a collection of black and white dots arranged to simulate the brightness values of grayscale images Settings 47 Using MFP menus Menu item Purpose Values and descriptions Duplex Specifies how the output is 1 sided to 1 The original draft placed in the ADF has printing on printed sided one side of a sheet of paper The requested copy is one sided so each copied sheet only has an image e bg e snegl on one side of the sheet The copy mimics the original binding defaults to long edge exactly For information on long edge binding see Duplex Bind on lp page 70 1 sided to 2 The original draft has printing on one side of a sheet sided of paper The requested copy is two sided so an image of an original page is placed on each side of a copied sheet For example if the original is six sheets the copy is three sheets with printing on both sides gt ZN Paper Saver Specifies how many images of Off Places the image of one page fro
156. uch as a list of menu items or values The down arrow does not appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last screen of the listing the down arrow is gray to indicate that it is not active since the end of the list appears on this screen Up arrow Touch the up arrow to move up to the next item in a list such as a list of menu items or values When presented with a long list on the first screen the up arrow is gray to indicate that it is not active On the second screen which is needed to show the rest of the listed items the up arrow is blue to show that it is active Unselected radio button This is an unselected radio button Using the LCD touch screen buttons 14 Button Button name Selected radio button Using MFP menus Function or description This is a selected radio button Touch a radio button to select it The radio button center changes color to show that it is selected In Other LCD touch screen buttons the only paper size selected is Legal Back Touch Back to return to the previous screen without saving any settings on the current screen Using the LCD touch screen buttons 15 Using MFP menus Other LCD touch screen buttons Button Button name Function or description Cancel Cancel an action or a selection or cancel out of a screen and return to the previous screen Cancel
157. ult is an empty text entry field Settings Using MFP menus Menu item Function Access Purpose Values and descriptions Require User ID only Require User ID and Password Function disabled Menus If Disabled is selected and set as the Enabled user default then access to everything from the Menu button is disabled Disabled Copy Access If Function Disabled is selected the No authentication menu item does not appear on the required LCD For more information see Functions disabled transitional messages Fax Access No authentication required Require User ID only Require User ID and Password Function disabled If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages E mail Access No authentication required Require User ID only Require User ID and If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages Require User ID only Require User ID and Password Function disabled Password Function disabled FTP Access This menu item and its values control No authentication access to the Scan to FTP function required If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages Held Jobs Access N
158. umber of the sheet being printed A sheet is considered a front and back page of one piece of print media A group of sheets is called a set y represents the total number of sheets in a set a is the number of the current set printing b is the total number of sets to be printed For example a user may send a 6 page duplex print job and select three copies to print so there are three sheets to print for each job This makes one set Three sets must print before the user has the complete job Action Programming Flash DO NOT POWER OFF The MFP is storing resources such as fonts or macros in flash memory Warning Do not turn the MFP off while this message is displayed Wait for the message to clear Programming System Code DO NOT POWER OFF The MFP is programming new system code Warning Do not turn the MFP off while this message is displayed Wait for the message to clear and the MFP to reset Ready The MFP is ready to receive and process jobs Print fax scan e mail copy or use FTP Resetting the Printer The MFP is resetting to the current default settings Any active print jobs are canceled Wait for the message to clear Restoring Factory Defaults The MFP is restoring the factory default printer settings Wait for the message to clear Note When factory default settings are restored e All downloaded resources fonts macros symbol sets in the print memory are d
159. ume is off Distinctive Ring Settings Menu item Purpose Values and descriptions Single Ring Answers calls with a single ring On The single ring pattern is set on eae Off The single ring pattern is set off Double Ring Answers calls with a double ring On The double ring pattern is set on aay Off The double ring pattern is set off Triple Ring Answers Calls with a triple ring pattern On The triple ring pattern is set on Off The triple ring pattern is set off Settings 58 Using MFP menus Fax Server Setup Menu item Purpose Values and descriptions To format text entry field Use for the fax number For example O fax thecompany com Reply Address text entry field This field is required Subject text entry field Message text entry field The text entry field is limited to 512 characters Primary SMTP value in text Links to a Primary SMTP Gateway in E mail Gateway Server Setup in Network Ports Secondary SMTP value in text Links to a Secondary SMTP Gateway in Gateway E mail Server Setup in Network Ports Image Format Specifies the format of the PDF Portable Document Format file to be faxed TIFF Tagged Image File Format Content Specifies the type of Text The fax job contains mostly text or line art content contained in the E fax job Text Photo The fax job contains a mixture of text and images
160. ures the MFP so it On The MFP examines data on the automatically switches to network interface connection and PostScript emulation when a print selects PostScript emulation if the job received through the network data indicates that is the required port requires it regardless of the printer language default printer language Off The MFP does not examine the incoming data The MFP uses PCL emulation to process the job if PCL SmartSwitch is On or it uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP Off The MFP does not perform NPA performs the special processing processing required for bidirectional communication following the Auto The MFP examines the data to conventions defined in the Network determine the format and then Printing Alliance NPA Protocol processes it appropriately Note Changing this menu item automatically resets the MFP Network Ports 33 Using MFP menus Menu item Network Buffer Purpose Configures the size of the network input buffer Note Changing the Network Buffer menu item automatically resets the MFP Any permanent resources such as fonts or macros are lost Values and descriptions Auto The MFP automatically calculates the Network Buffer size recommended setting 3KB to maximum size allowed 1KB increments The user specifies the Network Buffer size The maximum size depends on the amount of
161. ver is not valid The MFP cannot receive and process jobs until valid code is programmed into the internal print server Download valid code to the MarkNet N8000 Series internal print server Note Network code may be downloaded while this message is displayed Invalid Scanner Code The scanner code is not programmed or if programmed it is invalid Download valid scanner code to the MFP Note Scanner code may be downloaded while this message is displayed 91 Status messages Message Meaning Action Maintenance The MFP maintenance counter has Replace the maintenance items If necessary reset exceeded its limit so the MFP the MFP maintenance counter requires maintenance Network A network interface is the active Wait for the message to clear Network x Network x y communication link Parallel x A parallel interface is the active communication link Serial x A serial interface is the active communication link USB USB x The MFP is processing data through the specified USB port Notes e The current interface appears on the Menu Settings Page Interfaces shown without an x or y means the active host interface is a standard interface e x indicates the active interface is connected to the MFP through PCI connector x e x y indicates the active interface is connected to the MFP through channel y on PCI connector x or that x equals O on the standa
162. wn arrow buttons see Other LCD touch screen buttons on page 16 To cancel a job see the Users Guide for instructions Down arrow Access the next screen down since the entire screen contents cannot be shown in one view Touch the down arrow to move down to the next item in a list such as a list of menu items or values The down arrow does not appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last screen of the listing the down arrow is gray to indicate that it is not active since the end of the list appears on this screen For an example of moving within a list see Sample screen three gt lt EE Up arrow Access the previous screen up since the entire screen contents cannot be shown in one view Touch the up arrow to move up to the next item in a list such as a list of menu items or values When presented with a long list on the first screen the up arrow is gray to indicate that it is not active On the second screen which is needed to show the rest of the listed items the up arrow is blue to show that it is active For an example of moving within a list see Sample screen three Understanding the multifunction printer MFP control panel 10 Using MFP menus Other LCD touch screen buttons may appear on the home screen They are Button Button name Function Release Held Faxes There are held faxes with a scheduled hold t
163. y 1 Tray 2 Tray 5 are only listed as selections in the Source media sources where the Manual values list based on whether the same number of separator sheets could be Feeder optional drawers are installed For example if only two accessed optional drawers are installed Tray 2 and Tray 3 Tray lt x gt appear in the values list An envelope feeder cannot be a value even if one is installed Settings 49 Using MFP menus Menu item Purpose Values and descriptions Darkness Specifies the level of darkness 1 9 5 A graphic representation depicts the values As the for the copy job right or left scroll button is touched the asterisk moves back and forth on the line 1 is next to the and 9 is next to the As shown 5 is the current value 0000 00001 Number of Specifies the number of copies 1 999 1 Copies for the copy job Overlay Specifies the selection for Confidential The Custom value is not shown unless text is entered overlay text to print on each Copy into the Custom Overlay text field from the EWS page page of the copy job Dian The text used for the overlay is what the user entered We ra on the EWS page but Custom must be selected in the le a Aa to rgen kak for the text to be printed as an overlay on each Custom i Off Custom Specifies a custom overlay text entry field Use the text entry field to specify a custom overlay The field has a 64 character limit Allow prio
164. y completes 108 Attendance messages Message 290 10 Scanner jam remove jammed originals from the scanner Meaning The scanner detects an original document jam at the first scanning sensor while the scanner is idle Page level recovery is active Action Clear the jam from the scanner to clear the message Page recovery completes 291 00 Scanner jam remove all originals from the scanner The scanner detects an original document jam at the second scanning sensor while the scanner is idle Job level recovery is active Clear the jam from the scanner to clear the message Job recovery completes 291 00 Scanner jam remove jammed originals from the scanner The scanner detects an original document jam at the second scanning sensor while the scanner is idle Page level recovery is active Clear the jam from the scanner to clear the message Page recovery completes 291 01 Scanner jam remove all originals from the scanner The scanner detects an original document jam at the first scanning sensor Job level recovery is active Clear the jam from the scanner to clear the message Job recovery completes 291 01 Scanner jam remove jammed originals from the scanner The scanner detects an original document jam at the first scanning sensor Page level recovery is active Clear the jam from the scanner to clear the message Page recovery completes 291 02 Scanner jam

Lexmark 544dn Printer User Manual

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