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Lexmark 26C0230 Printer User Manual

1. Shipping and storage temperature 40 0C 60 0C Federal Communications Commission FCC compliance information statement This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQIHETXXXX If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See your setup documentation for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the REN for this product i
2. Chemically treated papers used to make copies without carbon paper also known as carbonless papers carbonless copy paper CCP or no carbon required NCR paper Preprinted papers with chemicals that may contaminate the printer Preprinted papers that can be affected by the temperature in the printer fuser Preprinted papers that require a registration the precise print location on the page greater than 2 3 mm 0 9 in such as optical character recognition OCR forms In some cases registration can be adjusted with a software application to successfully print on these forms Coated papers erasable bond synthetic papers thermal papers Rough edged rough or heavily textured surface papers or curled papers Recycled papers that fail EN12281 2002 European Paper weighing less than 60 g m 16 Ib Multiple part forms or documents Selecting paper Using appropriate paper prevents jams and helps ensure trouble free printing To help avoid jams and poor print quality Always use new undamaged paper Before loading paper know the recommended print side of the paper This information is usually indicated on the paper package Donot use paper that has been cut or trimmed by hand Donot mix paper sizes types or weights in the same source mixing results in jams Donot use coated papers unless they are specifically designed for electrophotographic printing Selecting preprinted forms and letterhead Use
3. Have metal clasps string ties or folding bars Have an interlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Have rough cockle or laid finishes Are stuck together or damaged in any way Clearing jams 101 Understanding jam numbers and locations When a jam occurs a message indicating the jam location appears The following illustration and table list the paper jams that can occur and the location of each jam Open doors and covers and remove trays to access jam locations Jam number Jam location 1 200 Standard 250 sheet tray and manual feeder 1 Open the front door Inspect the area behind Tray 1 the front door and then remove any jams 2 201 Under the fuser 2 Open the fuser cover Inspect the area under the cover and then remove any jams NES nthe fuser 3 Close the front door 4 230 In the duplex 4 Pull Tray 1 out Inspect the tray area and then 5 235 In the duplex remove any jams Note This jam number indicates that the 5 Verify that the paper is loaded correctly paper being used for a duplex print job is not 6 Reinsert Tray 1 supported 6 242 550 sheet tray Tray 2 Pull Tray 1 out Inspect the tray area and then remove any jams 7 250 In the multipurpose feeder 1 Inspect the multipurpose feeder and then remove any jams 2 Reinsert Tray 1 8 290 ADF Open the
4. 3 Doone of the following For Windows users a With a document open click File Print b Click Properties Preferences Options or Setup and then adjust the settings as needed Note To print on a specific size or type of paper adjust the paper size or type settings to match the loaded paper or select the appropriate tray or feeder c Click OK and then click Print For Macintosh users a Customize the settings as needed in the Page Setup dialog 1 With a document open choose File Page Setup 2 Choose a paper size or create a custom size to match the loaded paper 3 Click OK b Customize the settings as needed in the Print dialog 1 With a document open choose File gt Print If necessary click the disclosure triangle to see more options 2 From the Print dialog and pop up menus adjust the settings as needed Note To print on a specific paper type adjust the paper type setting to match the loaded paper or select the appropriate tray or feeder 3 Click Print Warning Potential Damage While printing do not touch the metal shaft in the area where the printer ejects paper into the standard exit bin Printing 53 Printing on specialty media Tips on using letterhead Page orientation is important when printing on letterhead Use the following table to determine which direction to load the letterhead Source or process Standard 250 sheet tray Optional 550 sheet tray Simplex one sided prin
5. Optional 550 sheet tray Tray 2 Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray manual feeder and the optional multipurpose feeder Optional Manual feeder multipurpose feeder long 23 9 to 27 8 Ib bond long 23 9 to 27 8 Ib bond long 23 9 to 27 8 Ib bond Light 60 to 74 9 g m grain 60 to 74 9 g m grain 60 to 74 9 g m grain 60 to 74 9 g m grain long 16 to 19 9 Ib long 16 to 19 9 Ib long 16 to 19 9 Ib long 16 to 19 9 Ib bond bond bond bond Plain 75 to 89 9 g m grain 75 to 89 9 g m grain 75 to 89 9 g m grain 75 to 89 9 g m grain long 20 to 23 8 Ib long 20 to 23 8 Ib long 20 to 23 8 Ib long 20 to 23 8 Ib bond bond bond bond Heavy 90 to 104 9 g m grain 90 to 104 9 g m grain 90 to 104 9 g m grain 90 to 104 9 g m grain long 23 9 to 27 8 Ib bond Cardstock Glossy papers 105 to 176 g m grain long 27 8 to 47 Ib bond Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover 105 to 176 g m grain long 27 8 to 47 Ib bond Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover 105 to 176 g m grain long 27 8 to 47 Ib bond Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover 105 to 176 g m grain long
6. N 8 Press EJ for a black only copy or E for a color copy 9 Ifyou placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad 10 Press E to return to the Ready state Copying on both sides of the paper duplexing Note The duplex feature is not available on selected printer models 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button Press the Duplex 2 Sided button Uu 5 W N Press the arrow buttons until 1 To 2 Sided appears and then press The first number represents sides of the original documents the second number represents sides of the copy For example select 1 sided to 2 sided if you have 1 sided original documents and you want 2 sided copies 6 Press for a black only copy or J for a color copy If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 65 Reducing
7. Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times XX Not Listed Observe DST Accommodates Daylight Savings Time changes On Note On is the factory default setting Off Enable NTP Lets the printer clock synchronize with the Network Time Protocol NTP server On Note On is the factory default setting Off Understanding printer menus 148 Understanding printer messages List of status and error messages Access USB after scan A USB drive was inserted into the printer while the printer was scanning From the keypad press 1 to open the drive after scanning or press 2 to ignore the USB drive Access USB now A USB drive was inserted into the printer while the printer was setting up a job copy fax e mail or FTP or while in the menus From the keypad press 1 to release job resources and access the USB drive directly or press 2 to ignore the USB drive and return to the job being set up Busy Wait for the message to clear Calibrating Wait for the message to clear Call complete A fax call is completed Wait for the message to clear Cancel not available Wait for the message to clear Canceling Wait for the message to clear Check Config ID The printer configuration ID is invalid Contact Customer Support Clock battery The real time clock in the printer has a malfunctioning battery This message appears until the real time c
8. Red green and blue light can be added together in various amounts to produce a large range of colors observed in nature For example red and green can be combined to create yellow Televisions and computer monitors create colors in this manner RGB color is a method of describing colors by indicating the amount of red green or blue needed to produce a certain color What is CMYK color Cyan magenta yellow and black inks or toners can be printed in various amounts to produce a large range of colors observed in nature For example cyan and yellow can be combined to create green Printing presses inkjet printers and color laser printers create colors in this manner CMYK color is a method of describing colors by indicating the amount of cyan magenta yellow and black needed to reproduce a particular color How is color specified in a document to be printed Software programs typically specify document color using RGB or CMYK color combinations Additionally they allow users to modify the color of each object in a document For more information see the software program Help topics How does the printer know what color to print When a user prints a document information describing the type and color of each object is sent to the printer The color information is passed through color conversion tables that translate the color into the appropriate amounts of cyan magenta yellow and black toner needed to produce the desired color T
9. Right side cover Standard 250 sheet tray Tray 1 Manual feeder ON A ul RP WIN Optional 650 sheet duo drawer Tray 2 Basic functions of the scanner The scanner provides copy fax and scan to network capability for workgroups You can Make quick copies or change the settings on the printer control panel to perform specific copy jobs Send a fax using the printer control panel e Send a fax to multiple fax destinations at the same time Scan documents and send them to your computer an e mail address or a USB flash memory device Learning about the printer 16 Understanding the ADF and scanner glass Automatic Document Feeder ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings M S You can use the ADF or the scanner glass to scan documents Using the ADF The ADF can scan multiple pages including duplex two sided pages When using the ADF Note Duplex scanning is not available on selected printer models Load the document into the ADF faceup short edge first Load up to 50 sheets of plain paper into the ADF e Scan sizes from 125 x 216 mm 4 9 x 8 5 in wide to 127 x 356 mm 5 x 14 in long Scan media weights from 52 to 120 g m 14 to 32 Ib Donotload postcards photos small items
10. 5 When the Detailed Options page appears select a color conversion table 6 Enter the RGB or CMYK color number Troubleshooting 220 7 Enter an Increment value from 1 255 Note The closer the value is to 1 the narrower the color sample range will appear 8 Click Print to print the detailed Color Samples set Embedded Web Server does not open These are possible solutions Try one or more of the following CHECK THE NETWORK CONNECTIONS Make sure the printer and computer are turned on and connected to the same network CHECK THE NETWORK SETTINGS Depending on the network settings you may need to type https instead of http before the printer IP address to access the Embedded Web Server For more information see your system administrator Contacting Customer Support When you call Customer Support describe the problem you are experiencing the message on the display and the troubleshooting steps you have already taken to find a solution You need to know your printer model type and serial number For more information see the label on the inside top front cover of the printer The serial number is also listed on the menu settings page In the U S or Canada call 1 800 539 6275 For other countries regions visit the Lexmark Web site at www lexmark com Troubleshooting 221 Notices Product information Product name Lexmark X543 X544 X544 X544t X544w Machine type 7525 Model s 131 133 138
11. Note Some much smoother papers such as premium 24 b laser papers 50 90 Sheffield units and much rougher papers such as premium cotton papers 200 300 Sheffield units have been engineered to work very well in laser printers despite surface texture Before using these types of paper consult your paper supplier e Suitable sheet to sheet coefficient of friction 0 4 0 6 Sufficient bending resistance in the direction of feed Recycled paper paper of lower weight 60 g m 16 Ib bond and or lower caliper 3 8 mils 0 1 mm and paper that is cut grain short for portrait or short edge fed printers may have lower bending resistance than is required for reliable paper feeding Before using these types of paper for laser electrophotographic printing consult your paper supplier Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer for example if the paper curls excessively under normal printing conditions Paper and specialty media guide 52 Printing This chapter covers printing printer reports and job cancellation Selection and handling of paper and specialty media can affect how reliably documents print For more information see Avoiding jams and Storing print media Printing a document 1 Load paper into a tray or feeder 2 From the printer control panel Paper menu set the Paper Type and Paper Size to match the loaded paper
12. 332 333 336 337 352 356 382 383 386 387 Edition notice August 2008 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibil
13. 39 650 sheet duo drawer optional 41 card stock 42 envelopes 42 44 letterhead in manual feeder 54 letterhead in trays 54 manual feeder 44 multipurpose feeder 42 transparencies 42 Magenta Low 150 Maintenance 151 manual feeder loading 44 memory card installing 23 troubleshooting 207 Memory full cannot send faxes 151 menu settings pages printing 34 menus Active NIC 120 Copy Settings 127 Custom Scan Sizes 118 Custom Types 117 Default Source 110 diagram of 109 Fax Settings 129 Finishing 138 Flash Drive 135 Image 145 Network 120 Paper Loading 116 Paper Size Type 111 Paper Texture 113 PCL Emul 143 PDF 142 PictBridge 146 PostScript 143 Quality 140 Reports 119 Set Date and Time 147 Settings 124 Setup 138 Supplies 110 USB 122 Utilities 142 Wireless 121 Menus disabled 152 moving the printer 189 190 multiple pages on one sheet 68 multipurpose feeder loading 42 Index 241 Network menu 120 network setup page 34 Networking Guide 191 No analog phone line 152 No answer 152 No dial tone 152 No recognized file types 152 noise emission levels 227 notices 223 224 225 226 227 228 229 230 231 232 O options 650 sheet duo drawer 31 fax 94 95 flash memory card 27 internal 23 memory card 23 memory cards 23 scan to computer 99 ordering imaging kits 165 toner cartridges 164 waste toner bottle 165 P paper capacities 51 characteristics 46 letterhead 47 preprinted form
14. t mto prohla uje Ze v robek tento v robek je ve shod se z kladn mi po adavky a dal mi p slu n mi ustanoven mi sm rnice 1999 5 ES Dansk Lexmark International Inc erkl rer herved at dette produkt overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF Deutsch Hiermit erkl rt Lexmark International Inc dass sich das Ger t dieses Ger t in bereinstimmung mit den grundlegenden Anforderungen und den brigen einschl gigen Bestimmungen der Richtlinie 1999 5 EG befindet EAAnvik ME THN MAPOYZA H LEXMARK INTERNATIONAL INC AHAONEI OTI AYTO TO MPO ON ZYMMOPOONETAI NPOZ TI OYZIOAEIZ ANAITHZEI2 KAI TIZ AOINE2 ZXETIKEZ AIATAZEI TH OAHTIAZ 1999 5 EK English Hereby Lexmark International Inc declares that this type of equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Espanol Por medio de la presente Lexmark International Inc declara que este producto cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE Eesti K esolevaga kinnitab Lexmark International Inc et seade see toode vastab direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele muudele asjakohastele s tetele Suomi Lexmark International Inc vakuuttaa t ten ett t m tuote on direktiivin 1999 5 EY oleellisten vaatimusten ja muiden sit koskevien direkti
15. 54 Network x Software Error 157 56 Standard USB Port Disabled 157 58 Too many flash options installed 157 58 Too many trays attached 158 59 Incompatible tray x 158 82 Replace waste toner bottle 166 82 Replace waste toner box 158 82 yy Waste toner box missing 158 840 01 Scanner Disabled 161 840 02 Scanner Auto Disabled 161 88 Replace color Cartridge 180 88 yy color Cartridge is low 158 88 yy Replace color Cartridge 158 900 999 Service message 162 940 01 161 940 02 161 941 01 161 941 02 161 942 01 161 942 02 162 943 01 161 943 02 162 Access USB after scan 149 Access USB now 149 Black Low 150 Busy 149 Calibrating 149 Call complete 149 Cancel not available 149 Canceling 149 Check Config ID 149 clock battery 149 Close door 149 Cyan Low 150 Defective lt color gt Cartridge 155 Dialing 150 DO NOT TOUCH 150 Fax complete 150 Fax failed 150 File corrupt 150 Flushing buffer 150 Hex Trace 150 Imaging Kit 150 169 175 Incoming call 150 Insert Tray lt x gt 150 Invalid Engine Code 151 Invalid Network Code 151 LADP connection error 151 Line busy 151 Load lt src gt with lt x gt 151 Load single sheet feeder with lt x gt 151 Magenta Low 150 Maintenance 151 Memory full cannot send faxes 151 Menus disabled 152 No analog phone line 152 No answer 152 No dial tone 152 No recognized file types 152 PC Kit Life Warning 152 Phone in Use 152 Picture too large 152 Po
16. 94 Understanding fax Opodo etos a dede ta OR arta su odi es dM ena EN a s 94 OIG ial SIZE RE 94 Sell H 94 Sides Duplex 4 ire et ER ERE OEE EEE E ER RR ERR RR ERR E Re 94 RESO ON oe E 95 IBET US CREER beans 95 improving tex quality odore E Ene Nu eia bo an menele uat eam 95 Holding and forwarcling Taxes sen oA etre tah vtm deat a ipi e e n once deao vata 95 Holdindifaxes 3 e tota ters pU Id tent iemten bebat tema MS 95 Forwarding faxit tteeesteterti n annann niia 96 Scanning to a computer or USB flash memory device 97 SCANNING LO Computer e ae et etl e d tne ge se eee e ee DM atte eee adea 97 Scanning to a USB flash memory device eee etes eee tentent ttnnttnn ttn tts tos toa estos tosta tta totos sins 98 Understanding scan to computer ODUOLDS ceo etie ie Mast Wie eda pp ER RM PRESE 99 Sides Duplex s rro ote ettet eb eee Pe e eee Peter aspetto teet doetedei dde oed 99 DARKNESS MEET 99 improving scan quallbycusosadee io pep ninnan SQ lodge DoD SP EUER E EQ emOD dade 99 Using the Scai Genter SOFDWales cioe HU DO Ote ad ht DR HEAR RA ERA EDAD 99 Understanding the Scan Center features csscssssssssssssssssssssssssssesssssssnsessssssussssessscssnssssssssussasessscssssesusssssssaseessessueesesssessess 99 Using the scanBackutilityo auo tie e tete a ah pt 100 Using the Scan
17. A fax can be canceled when the document is in the ADF or on the scanner glass To cancel a fax 1 From the printer control panel press B Stopping appears and then Cancel Job appears 2 Press Il to cancel the job Note If you want to continue to process the job press E to resume scanning the fax Canceling appears The printer clears all pages in the ADF and then cancels the job Understanding fax options Original Size This option lets you choose the size of the documents you are going to fax 1 From the Fax area of the printer control panel press the Options button Original Size appears 2 Press M 3 Press the arrow buttons until the size of the original document appears and then press E Content This option tells the printer the original document type Choose from Text Text Photo or Photo Content affects the quality and size of your scan Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Sides Duplex This option informs the printer if the original document is simplex printed on one side or duplex printed on both side
18. ADF cover and then remove the jam Clearing jams 102 200 paper jam 1 Grasp the handle and pull the standard 250 sheet tray Tray 1 and manual feeder out 2 Remove the jam Note Make sure all paper fragments are removed 3 Insert the tray 4 Press E 201 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clearing jams 103 2 Remove the jammed paper Notes Make sure all paper fragments are removed e There may be a second sheet jammed if 200 xx Paper Jamand 202 xx Paper Jam appear 3 Close the front door 4 Press M 202 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clearing jams 104 2 Grasp the green lever and then pull the fuser cover toward you 3 Hold the fuser cover down and then remove the jammed paper The fuser cover closes when released Note Make sure all paper fragments are removed 4 Close the front door 5 Press EJ Clearing jams 105 230 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it 2 Remove the
19. Attach the cover to the rear of the 650 sheet duo drawer 4 Align the printer with the 650 sheet duo drawer and then lower the printer into place CAUTION POTENTIAL INJURY The printer weight is great than 27 22 kg 60 Ib and requires two or more trained personnel to move it safely Additional printer setup 32 Attaching cables 1 Connect the printer to a computer or a network e Fora local connection use a USB cable For a network connection use an Ethernet cable Notes e For fax connections see Initial fax setup on page 75 Make sure the software is installed before turning the printer on For more information see the Setup Guide 2 Connect the power cord to the printer first and then to a wall outlet 1 Power cord socket 2 Ethernet port Note The Ethernet port is a feature on network models only 3 USB port Additional printer setup 33 Verifying printer setup Once all hardware and software options are installed and the printer is turned on verify that the printer is set up correctly by printing the following Menu settings page Use this page to verify that all printer options are installed correctly A list of installed options appears toward the bottom of the page If an option you installed is not listed then it is not installed correctly Remove the option and install it again e Network setup page If your printer is a network model and is attached to a ne
20. Color Balance provides the user with the ability to make subtle adjustments to the amount of toner being used in each color plane Selecting positive or negative values for cyan magenta yellow and black from the Color Balance menu will slightly increase or decrease the amount of toner used for the chosen color For example if a printed page has a red tint then decreasing both magenta and yellow could potentially improve the color balance My color transparencies seem dark when they are projected Is there anything can do to improve the color This problem most commonly occurs when projecting transparencies with reflective overhead projectors To obtain the highest projected color quality transmissive overhead projectors are recommended If a reflective projector must be used then adjusting the Toner Darkness setting to 1 2 or 3 will lighten the transparency Make sure to print on the recommended type of color transparencies What is manual color correction When manual color correction is enabled the printer employs user selected color conversion tables to process objects However Color Correction must be set to Manual or no user defined color conversion will be implemented Manual color correction settings are specific to the type of object being printed text graphics or images and how the color of the object is specified in the software program RGB or CMYK combinations Notes Manual color correction is not useful if the
21. Connect to a computer with a modem See Connecting to a computer with a modem on L page 86 Connecting to an analog telephone line There is a plug installed in the EXT port 18 of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work If your telecommunications equipment uses a US style RJ11 telephone line then follow these steps to connect the equipment 1 Connect one end ofthe telephone cable that came with the printer to the bottom LINE port on the back of the printer 2 Connect the other end of the telephone cable to an active analog telephone wall jack Connecting to a DSL service There is a plug installed in the EXT port f8 of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work Faxing 77 If you subscribe to a DSL service then contact the DSL provider to obtain a DSL filter and telephone cord and then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the LINE port on the back of the printer 2 Connect the other end of the telephone cable to the DSL filter Note Your DSL
22. Custom Type x Labels e Use this menu item to configure automatic tray linking Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough Cotton Manual Paper Size Letter Legal Executive Oficio Mexico Folio Statement Universal A4 A5 A5 JIS B5 Specifies the size of the paper being manually loaded Note Letter is the US factory default setting A4 is the international factory default setting Note Only installed trays and feeders are listed in this menu Understanding printer menus 111 Manual Paper Type Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough Cotton Custom Type lt x gt Specifies the type of paper being manually loaded Note Plain Paper is the factory default setting MP Feeder Size Letter Specifies the paper size loaded in the multipurpose feeder Custom Type lt x gt i Notes tna Fromthe Paper menu Configure MP must be set to Cassette in order for Oficio Mexico MP Feeder to appear as a menu setting Folio Letter is the U S factory default setting A4 is the international factory HMM default setting Universal The multipurpose feeder does not automatically sense paper size The paper size value must be set A4 A5 A5 JIS B5 MP Feeder Type Specifies the type of paper loaded in the multipurpose feeder Plain Paper Notes RCRUM Fromthe Paper menu Conf
23. Heavy Normal is the factory default setting Settings appear only if custom paper is L supported J Paper Loading menu Note Certain options are not available on selected printer models Recycled Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Recycled as the paper type Off Note Off is the factory default setting Glossy Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Glossy as the paper type Off Note Off is the factory default setting Bond Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Bond as the paper type Off Note Off is the factory default setting Letterhead Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Letterhead as the paper type Off Note Off is the factory default setting Preprinted Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Preprinted as the paper type Off Note Off is the factory default setting Colored Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Colored as the paper type Off Note Off is the factory default setting Light Paper Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Light Paper as the paper type Off Note Off is the factory default setting Note Duplex sets the printer default to 2 sided printing for every print
24. Lexmark Web site at www lexmark com connecting the printer wirelessly Where to find The Help gives you instructions for using the software While in any Lexmark software program click Help Tips gt Help or Help gt Help Topics Customer support Description Where to find North America Where to find rest of world Telephone support Call us at Telephone numbers and support hours e US 1 800 332 4120 vary by country or region Monday Friday 8 00 AM 11 00 PM ET Visit our Web site at www lexmark com Saturday Noon 6 00 PM ET Select a country or region and then select the Customer Support link Canada 1 800 539 6275 x Note For additional information about Monday Friday 8 00 AM 11 00 PM ET contacting Lexmark see the printed Saturday Noon 6 00 PM ET warranty that came with your printer Mexico 001 888 377 0063 Monday Friday 8 00 AM 8 00 PM ET Note Telephone numbers and support times may change without notice For the most recenttelephone numbers available see the printed warranty statement that came with your printer Learning about the printer 13 Description Where to find North America Where to find rest of world E mail support For e mail support visit our Web site www lexmark com 1 Click SUPPORT Click Technical Support E mail support varies by country or region and may not be available in some instances Visit our Web site at www lexmark com Sele
25. Note Letter is the US factory default setting A4 is the international factory default Legal setting Executive Folio Statement Universal 4x6in 3x5in Business Card Custom Scan Size lt x gt A4 A5 Oficio Mexico A6 JIS B5 Sides Duplex Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes e Off is the factory default setting Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation Understanding printer menus 136 Menu item Photo 5 90 JPEG Quality Text or Text Description Sets the quality of a JPEG text or text photo image in relation to file size and the quality of the image Notes 75 is the factory default setting 5reduces the file size but the quality of the image is lessened 90 provides the best image quality but the file size is very large Photo JPEG Quality 5 90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes 50 is the factory default setting e 5 reduces the file size but the quality of the image is lessened 90 provides the best image quality but the file size is very large Use Multi Page TIFF On Off Provides a choice betwee
26. Squeeze the length guide tab inward as shown and slide the guide to the correct position for the paper size being loaded Note Use the size indicators on the bottom of the tray to help position the guide 3 If the paper is longer than letter size paper push the green tab at the back of the tray to elongate it 4 Flex the sheets back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface Loading paper and specialty media 40 5 Load the paper stack with the recommended print side faceup 6 Make sure the paper guides are secure against the edges of the paper Note Make sure that side guides are placed tightly againstthe edges of the paper sothat the image is registered properly on the page 7 Insert the tray 8 Ifa different type or size of paper was loaded than the type or size previously loaded in the tray change the Paper Type or Paper Size setting for the tray from the printer control panel Note Mixing paper sizes or types in a paper tray may lead to jams Loading the optional 650 sheet duo drawer The 650 sheet duo drawer consists of a 550 sheet tray and a 100 sheet multipurpose feeder This drawer is loaded in the same way that the standard tray is loaded The only differences are the look of the guide tabs and the location of the paper size indicators as shown in the following illustration Loading paper and specialty media a 1 Le
27. able to withstand temperatures up to 200 C 392 F without melting discoloring offsetting or releasing hazardous emissions To prevent print quality problems avoid getting fingerprints on the transparencies Before loading transparencies fan the stack to prevent sheets from sticking together We recommend Lexmark part number 12A8240 for letter size transparencies and Lexmark part number 12A8241 for A4 size transparencies Tips on using envelopes Print samples on the envelopes being considered for use before buying large quantities Printing 55 When printing on envelopes Feed envelopes from the manual feeder or optional multipurpose feeder Set the Paper Type to Envelope and select the envelope size Use envelopes designed specifically for laser printers Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 200 C 392 F without sealing wrinkling curling excessively or releasing hazardous emissions For the best performance use envelopes made from 60 g m 16 Ib bond paper Use up to 105 g m 28 Ib bond weight for envelopes as long as the cotton content is 25 or less All cotton envelopes must not exceed 90 g m 24 Ib bond weight Use only new envelopes To optimize performance and minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Have windows holes perforations cutouts or embossing Have
28. at the top of the window click the Delete icon In Mac OS X version 10 4 and earlier 1 From the Go menu choose Applications 2 Double click Utilities and then double click Print Center or Printer Setup Utility 3 Double click the printer icon 4 From the printer window select the job to cancel 5 From the icon bar at the top of the window click the Delete icon Printing 61 Copying ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine L clippings Making copies Making a quick copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF adjust the paper guides 3 From the printer control panel press B for a black only copy or for a color copy Note If a Lexmark Document Solutions Suite LDSS profile has been installed then you may receive an error when attempting a quick copy Contact your system support person for access 4 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypa
29. call attempts to the same number within any 30 minute period for any single manual call initiation and The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Notices 229 Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 or 80D 1877 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland Utilisation de ce produit en Suisse Cet appareil n cessite l utilisation d un filtre de tonalit de facturation suisse n de r f rence Lexmark 14B5109 ou 80D1877 devant tre install surtoute ligne recevant des impulsions de comptage en Suisse Ce filtre doit tre utilis pour toute installation car ces impulsions existent sur toutes les lignes t l phoniques suisses Verwendung dieses Produkts in der Schweiz F r dieses Produkt muss ein schweizerischer Billing Tone Filter zur Z hlzeichen bertragung Lexmark Teile
30. cartridge warranties Do not use labels with exposed adhesive Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label Be sure adhesive backing does not reach to the sheet edge Zone coating of the adhesive at least 1 mm 0 04 in away from edges is recommended Adhesive material contaminates the printer and could void the warranty Printing 56 If zone coating of the adhesive is not possible remove a 1 6 mm 0 06 in strip on the leading and driver edge and use a non oozing adhesive Portrait orientation works best especially when printing bar codes Tips on using card stock Card stockis heavy single ply specialty media Many ofits variable characteristics such as moisture content thickness and texture can significantly impact print quality Print samples on the card stock being considered for use before buying large quantities When printing on card stock From MarkVision Professional the printer software or the printer control panel 1 Setthe Paper Type to Card Stock 2 Setthe Paper Weight to Card Stock Weight 3 Setthe Card Stock Weight to Normal or Heavy Be aware that preprinting perforation and creasing may significantly affect the print quality and cause jams or other paper handling problems Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 200 C 392 F without releasing hazardous emissions e Do
31. cord between objects such as furniture and walls If the power cord is misused a risk of fire or electrical shock results Inspect the power cord regularly for signs of misuse Remove the power cord from the electrical outlet before inspecting it Safety information 11 Refer service or repairs other than those described in the user documentation to a professional service person A CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product ormakeany electrical or cabling connections such as the fax feature power cord or telephone during a lightning storm SAVE THESE INSTRUCTIONS Safety information 12 Learning about the printer Finding information about the printer Setup information Where to find The Setup information gives you instructions for setting You can find the Setup information in the printer box or on the up the printer Follow the set of instructions for local Lexmark Web site at www lexmark com network or wireless depending on what you need Wireless Setup Guide Where to find If your printer has built in wireless functionality a You can find the Wireless Setup Guide in the printer box or on Wireless Setup Guide gives you instructions for the
32. d Press 1 to enter another address or press 2 to end the address entry After you press 2 Press Start To Begin appears e Press to send a black only copy or J to send a color copy Sending an e mail using a shortcut number 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Scan Email button Scan to E mail appears 4 Press X Search appears Note If there are no entries in the address book Manual Entry appears E mailing 72 5 Press E and then enter the recipient s shortcut number 6 Press 1 to enter another shortcut or press 2 to end the shortcut entry After you press 2 Press Start To Beginappears Ya to send a black only e mail or E to send a color e mail Sending an e mail using the address book 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer c
33. default setting Scan edge to edge Specifies if the original document is scanned edge to edge On Note Off is the factory default setting off Sharpness Adjusts the amount of sharpness on a fax 1 5 Note 3 is the factory default setting Enable Color Fax Scans On Off Enables color faxing Note On is the factory default setting Auto Convert Color Faxes to Mono Faxes On Off Converts all outgoing faxes to black and white Note On is the factory default setting Understanding printer menus 132 Fax Receive Settings Menu item Description Enable Fax Receive On Off Allows fax jobs to be received by the printer Note On is the factory default setting Rings to Answer 1 25 Specifies the number of rings before answering an incoming fax job Note 3 is the factory default setting Auto Answer Yes No Allows the printer to answer an incoming fax job Note Yes is the factory default setting Manual Answer Code 1 9 Lets you enter a code on the telephone number pad to begin receiving a fax Notes This menu item is used when the printer shares a line with a telephone e Qis the factory default setting Auto Reduction Scales an incoming fax job so it fits the size of the paper loaded in the designated Single Sheet Feeder Multi Page Feeder On fax source Off Note On is the factory default setting Paper Source Specifies the paper source selected to supply
34. fax or L to print a color fax Insert Tray x Insert the specified tray into the printer Understanding printer messages 150 Invalid Engine Code The engine code is invalid Contact Customer Support Invalid Network Code The network code is invalid Contact Customer Support LADP connection error The LADP server information is present but the printer is unable to communicate with the server or the communication ended before the return of the search results Wait for the message to clear and try searching for the address again Contact your system support person Line busy A fax number is dialed but the fax line is busy Wait for the message to clear Load src with x Try one or more of the following e Load the paper tray or other source with the correct paper type and size Press EM and then press Ef to cancel printing Load single sheet feeder with lt x gt Try one or more of the following Load the manual feeder with the correct paper type and size If no paper is in the manual feeder load a sheet and then press EA to clear the message and continue printing Press Bi to clear the message and continue printing The printer manually overrides the manual request and then the job prints from an automatic source Press EJ and then press Ef to cancel printing Define a name for each custom type Custom 1 6 using the MarkVision utility When the printer is prompting for one of the custom
35. for CONFIG MENU to appear 4 Pressthe arrow buttons until PRINT QUAL TXT appears and then press v The print quality test pages print 5 Press the arrow buttons until Exit Config Menu appears and then press v Resetting the Printer appears briefly and then Ready appears Canceling a print job Canceling a print job from the printer control panel 1 Press I Stopped appears 2 Press the arrow buttons until Cancel a job appears and then press E Canceling a print job from the computer To cancel a print job do one of the following For Windows users In Windows Vista 1 Click 2 Click Control Panel Printing 60 3 Click Hardware and Sound 4 Click Printers 5 Double click the printer icon 6 Select the job to cancel 7 From the keyboard press Delete In Windows XP 1 Click Start 2 From Printers and Faxes double click the printer icon 3 Select the job to cancel 4 From the keyboard press Delete From the Windows taskbar When you send a job to print a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window 2 Select a job to cancel 3 From the keyboard press Delete For Macintosh users In Mac OS X version 10 5 1 From the Apple menu choose System Preferences 2 Click Print amp Fax and then double click the printer icon 3 From the printer window select the job to cancel 4 From the icon bar
36. from a network computer eese eene ntttnnttennt etna tton ttttnnson 163 Contents 6 Conserving SUDDINOS uoteceeicoe Va rretcaia e PONTU EH dtt tee RR OTRO ERN UIRIG Feri eene ret 163 Ordering Supplies uc etes e Ha NND Pes ERE nei NE i ia AEE ev ERE n aes 164 Ordeting tonar cartridges se nae E RR E UE HR RR RR UNE 164 Orderihg imadging ILS a t eet ertet te tee fe e t a e i pee ee ee ee dete dae eren epe erattu 165 Ordering a Waste tonet Dottle eet tette iei tede ee tot diee ete eedetoe epe a i 165 Replacing Supplies qst tate de ua d eo e tad eid as ed dup t ete US 166 Replacing the waste toner bottle 0 sssssescsesscssssessessscenescnescncesssessecenessnececncesssessseenscsnecesscanssessssenecenesessesssseneseeneceneessses 166 Replacing a black imagitig Kit ERREUR RENE RV E EN QAI HII QR EAE 169 Replacing a black and color imaging Kit sessecsssessescnsecsssecssecssccssecsucessccssecsscesssesuscessessseesesesuecssecesseeusecseecsueesseeesees 175 Replacing a toner cartridge tet A eto dei ie oreet de E E Ae aee aeo aS EE ets 180 Replacing a developet Unit tt ettet reete tite rte eerte dre eei orte EEE qe 182 Recycling Lexmark products s ott trt nananana uide cete nitet 188 Cleaning the extenor ofthe pEIDEGE un aa o GUN RED OPI uA IDEE SR e IM EDEN 188 Cleanitigdhie scannelel assa aste rele RH a E IDA RS He He Hue dd d pagi RR OO RO dd dU 189 Movirig thie DFIPEeI pee eia dpa leche d oi e i top
37. g AY EE ESO TOO LS 0m 37 TORT EVA ETE 37 Te Te tm Bu VERRE RE o ERS aa 37 Assigning a Custom Type x NAME ecesssssscsesecsecsecssecscsecscsscsseseessenscssecscsscnscnecsscsecneenscsecsscueesecseeseesscueesseseensesecueensenseneeses 37 Setting the Paper Size and Paper Type etse etrtrrtrtae rtu rie neri HP EE UE RISRS REIN E XHEE EE MEPMH NIE Urt Ee 38 Configuring Universal paper Settiriejsuueqd ecce ua ite p E este pte ba Puto tne ps t eor RR RA EROR CER eins 38 Loading the standard 250 sheet fEays iini dtum eei dbbs RR UR elei duc Repo x DR deca MuR 39 Loading the optional 650 sheet duo drawer erret tentent tnn teestensbes tantes ati etes taire eHa IEEE 41 Using the multipurpose feeder ssosaisimrti pe sek tebt tav ev Fk tnk rl QR EE CS ERR ERR ER EP essovobobabhdpbnonuanvononvbonsatsbieadevevnanstia 42 Using theman al TEGO oid te ddp Re adde Un AM ch agenda CU Geb dut testo PHAR FUNDI 44 Contents 2 Paper and specialty media guide 46 Paper guldeliTieb s mat ad d D Rer i o ad iq DA OE RM i Wee Rar NN a Paper characteristics es ier ir Ene e ei ente eiiis de editt dente eie tern Unacceptable pai Pen eue uou det nsussuanae houston ANEA ETN E is Selecting paper Selecting preprinted forms and letterhead Storing Papeles nini nA anc eae eatin E aun R ene AR RA ERa 48 Supported paper sizes types and weightS
38. jam 3 Press JI 235 paper jam This jam occurs when the paper is too short for the duplex unit 1 Grasp the front door at the side handholds and then pull it toward you to open it 2 Remove the jam 3 Loadthe tray with the correct paper size A4 letter legal folio 4 Insert the tray 5 Close the front door 6 Press JI 242 paper jam 1 Grasp the handle and pull the optional 650 sheet duo drawer out 2 Ifa paper jam is in the multipurpose feeder push the lever 3 Remove the jam Note Make sure all paper fragments are removed 4 Insert the tray 5 Press E Clearing jams 106 250 paper jam 1 Push the lever in the multipurpose feeder to access the paper jammed 2 Remove the jam Note Make sure all paper fragments are removed 3 Insert the tray 4 Press EJ 290 paper jam 1 Remove all original documents from the ADF 2 Open the ADF cover and then remove any jammed paper 3 Close the ADF cover Clearing jams 107 4 Open the scanner cover and then remove any jammed pages 5 Close the scanner cover 6 Press M Clearing jams 108 Understanding printer menus Menus list Anumber of menus are available to make it easy for you to change printer settings These menus can be accessed from the printer control panel Embedded Web Server or the software application driver Notes Certain menus are not available on selected printer models Asetting with an indicates it is the
39. load the 250 and 550 sheet trays the multipurpose feeder and the manual slot It also includes information about paper orientation setting the Paper Size and Paper Type and linking and unlinking trays Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies When one linked tray is empty paper feeds from the next linked tray When the Paper Size and Paper Type settings are the same for any trays the trays are automatically linked The Paper Size setting for all trays must be set manually from the Paper Size menu The Paper Type setting must be set for all trays from the Paper Type menu The Paper Type menu and the Paper Size menu are both available from the Paper Size Type menu Unlinking trays Unlinked trays have settings that are not the same as the settings of any other tray To unlink a tray change the following tray settings so that they do not match the settings of any other tray Paper Type for example Plain Paper Letterhead Custom Type lt x gt Paper Type names describe the paper characteristics If the name that best describes your paper is used by linked trays assign a different Paper Type name to the tray such as Custom Type x or define your own custom name Paper Size for example letter A4 statement Load a different paper size to change the Paper Size setting for a tray Paper Size settings are not automatic they must be set manually from the Paper Siz
40. menu Print PS Error On Off Menu item Description Prints a page containing the PostScript error Note Off is the factory default setting Image Smoothing On Off PCL Emul menu Enhances the contrast and sharpness of low resolution images and smooths their color transitions Notes e Off is the factory default setting Image Smoothing has no effect on images that are 300 dpi or higher in resolution Menu item Description PCL Emulation Settings Point Size 1 00 1008 00 Font Source Specifies the set of fonts used by the Font Name menu item Resident Notes Download All Resident is the factory default setting It shows the factory default set of fonts downloaded into RAM Download shows all the fonts downloaded into RAM All shows all fonts available to any option Font Name Identifies a specific font and the option where it is stored RO Courier Notes RO Courieris the factory default setting RO Courier shows the font name font ID and storage location in the printer The font source abbreviation is R for Resident F for Flash and D for Download Symbol Set Specifies the symbol set for each font name 10U PC 8 Notes 12U PC 850 10U PC 8 is the US factory default setting 12U PC 850 is the international factory default setting Asymbol set is a set of alphabetic and numeric characters punctuation and special symbols Symbol sets support the different languages or specific
41. metal clasps string ties or folding bars Haveaninterlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Have rough cockle or laid finishes Adjust the width guides to fit the width of the envelopes Note A combination of high humidity over 6096 and the high printing temperature may wrinkle or seal envelopes Tips on using paper labels Print samples on the labels being considered for use before buying large quantities Note Use only paper label sheets When printing on labels From MarkVision Professional the printer software or the printer control panel set the Paper Type to Labels Use only letter A4 or legal size label sheets Use labels designed specifically for laser printers Check with the manufacturer or vendor to verify that Thelabels can withstand temperatures up to 200 C 392 F without sealing excessive curling wrinkling or releasing hazardous emissions Label adhesives face sheet printable stock and topcoats can withstand up to 25 psi 172 kPa pressure without delaminating oozing around the edges or releasing hazardous fumes Do not use labels with slick backing material Use full label sheets Partial sheets may cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the printer and the cartridge with adhesive and could void the printer and
42. or compact disk on which the Software Program if any is furnished is free from defects in materials and workmanship under normal use during the warranty period The warranty period is ninety 90 days and commences on the date the Software Program is delivered to the original end user This limited warranty applies only to Software Program media purchased new from Lexmark or an Authorized Lexmark Reseller or Distributor Lexmark will replace the Software Program should it be determined that the media does not conform to this limited warranty 2 DISCLAIMER AND LIMITATION OF WARRANTIES EXCEPT AS PROVIDED IN THIS SOFTWARE LICENSE AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW LEXMARK AND ITS SUPPLIERS PROVIDE THE SOFTWARE PROGRAM AS IS AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO TITLE NON INFRINGEMENT MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ABSENCE OF VIRUSES ALL WITH REGARD TO THE SOFTWARE PROGRAM TO THE EXTENT LEXMARK CANNOT BY LAW DISCLAIM ANY COMPONENT OF THE IMPLIED WARRATIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE LEXMARK LIMITS THE DURATION OF SUCH WARRANTIES TO THE 90 DAY TERM OF THE EXPRESS SOFTWARE LIMITED WARRANTY This Agreement is to be read in conjunction with certain statutory provisions as that may be in force from time to time that imply warranties or conditions or impose obligations on Lexmark that cannot be
43. or darkens the printed output 1 5 Notes 4is the factory default setting Selecting a smaller number can help conserve toner Enhance Fine Lines Creates smoother lines with sharper edges On Notes Off Offis the factory default setting This feature improves the printed output of CAD type drawings e g circuit diagrams architectural prints etc Color Saver Reduces the amount of toner used for graphics and images The amount of toner used On for text is not reduced Off Notes e Off is the factory default setting On overrides Toner Darkness settings RGB Brightness 6 to 6 Adjusts brightness in color outputs Notes Ois the factory default setting This menu item does not affect files that use CMYK color specifications Understanding printer menus 140 Menu item Description RGB Contrast Adjusts contrast in color outputs 0 5 Notes e Ois the factory default setting This menu item does not affect files that use CMYK color specifications RGB Saturation Adjusts saturation in color outputs 0 5 Notes Oisthe factory default setting This menu item does not affect files that use CMYK color specifications Color Balance Cyan Magenta Yellow Black Reset Defaults Lets you make subtle color adjustments to the printer output by individually altering the amount of toner being used for each color plane Specifies the amount of color from 5 to 5 Note 0 is the fa
44. or enlarging copies Copies can be reduced to 25 of the original document size or enlarged to 400 of the original document size The factory default setting for Scale is Auto If you leave Scale set to Auto then the content of your original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button Press the Scale button Uu AB W N Press the arrow buttons until the scale option you want appears and then press E If you selected Custom then do the following a Pressthearrow buttons to decrease or increase the size orentera number between 25 and 400 on the numeric keypad b Press 6 Press E RJ for a black only copy or L for a color copy 7 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Making a copy lighter or darker 1 Load an original document faceup short edge first into the ADF or facedown on the scanner
45. page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 67 Placing separator sheets between copies 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Copy Settings 4 Click Separator Sheets Note Collation must be On for the separator sheets to be placed between copies If Collation is Off then the separator sheets are added to the end of the print job 5 Select one of the following Between pages Between copies Between jobs 6 Click Submit Copying multiple pages onto a single sheet In order to save paper you can copy either two or four consecutive pages of a multiple page document onto a single sheet of paper Notes The Paper Size must be set to Letter Legal A4 or B5 JIS The Copy Size must be set to 100 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press
46. pages unless the memory required to hold the pages is needed for other printer tasks On sets the printer to always reprint jammed pages Off sets the printer to never reprint jammed pages Print Recovery Page Protect On Off Lets the printer successfully print a page that may not have printed otherwise Notes Offis the factory default setting Off prints a partial page when there is not enough memory to print the whole page On sets the printer to process the whole page so that the entire page prints Understanding printer menus 126 Factory Defaults Do Not Restore Restore Now Returns the printer settings to the factory default settings Notes Do Not Restore is the factory default setting Do Not Restore keeps the user defined settings Restore returns all printer settings to the factory default settings except Network Ports menu settings All downloads stored in RAM are deleted J Copy Settings menu Content Text Text Photo Photograph Menu item Description Specifies the type of content contained in the copy job Notes Text emphasizes sharp black high resolution text against a clean white background Text Photo is the factory default setting Text Photo is used when the original documents are a mixture of text and graphics or pictures Photograph tells the scanner to pay extra attention to graphics and pictures This setting increases the time it tak
47. panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog Uneven print density D ABCD ABCD ABCD Replace the black and color imaging kit Solving color quality problems This section helps answer some basic color related questions and describes how some of the features provided in the Quality menu can be used to solve typical color problems Color misregistration Color has shifted outside ofthe appropriate area or has been superimposed over another color area These are possible solutions Try one or more of the following A TONER CARTRIDGE MAY BE DEFECTIVE Remove and reinstall the toner cartridges Troubleshooting 217 CALIBRATE THE COLOR The printer will automatically calibrate the colors whenever a new imaging kit is detected If a toner cartridge is replaced a manual alignment will need to be performed 1 From the printer control panel press B 2 Fromthe Admin menu press the arrow buttons until Settings appears and then press E 3 Press the arrow buttons until Print menu appears and then press E 4 Press the arrow buttons until Quality menu appears and then press EE 5 Press the arrow buttons until Color Adjust appears and then press Calibrating appears FAQ about color printing What is RGB color
48. printer display 3 Follow the instructions on the camera to select and print photos Note If the printer is turned off while the camera is connected then you must disconnect and then reconnect the camera Printing information pages See Printing menu settings pages on page 34 and Printing a network setup page on page 34 for more information on printing these pages Printing a font sample list To print samples of the fonts currently available for your printer 1 Make sure the printer is on and Ready appears 2 From the printer control panel press EI 3 Press the arrow buttons until Reports appears and then press EB Printing 59 4 Press the arrow buttons until Print Fonts appears and then press EB 5 Press the arrow buttons until PCL Fonts PostScript Fonts orPPDS Fonts appears and then press EJ After the font sample list prints Ready appears Printing a directory list A directory list shows the resources stored in flash memory or on the hard disk 1 Make sure the printer is on and Ready appears 2 From the printer control panel press em 3 Press the arrow buttons until Reports appears and then press EB After the directory list prints Ready appears Printing the print quality test pages Print the print quality test pages to isolate print quality problems 1 Turn the printer off 2 Hold down Ed and the right arrow button while turning the printer on 3 Release the buttons when the dots appear and wait
49. pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna ncrease the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult your point of purchase or service representative for additional suggestions The manufacturer is not responsible for radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications
50. quality photograph or inkjet print 5 Press B for a black only copy or J for a color copy 6 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad 7 Press Eto return to the Ready state Collating copies If you print multiple copies of a document then you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Collated Not collated opp EETA By default Collate is set to On If you do not want to collate your copies then change the setting to Off To turn collation off 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Collate appears and then press E Press the arrow buttons until O 1 1 1 2 2 2 appears and then press M US for a black only copy or for a color copy on oO U WN If you placed the document on the scanner glass and have additional pages to copy then place the next
51. scanner glass 2 If you are loading a document into the ADF then adjust the paper guides E mailing 7 3 From the printer control panel press the Scan Email button Scan to E mail appears 4 Press IX SearchorManual Entry appears Note If there are no entries in the address book then Manual Entry appears 5 Press lito search the address book or press the arrow buttons until Manual appears and then press Mto select or enter an e mail address Using the address book a Afterselecting Search on the printer control panel press the arrow buttons until the address you want appears and then press E b Press 1 to search for another address or press 2 to end the search After you press 2 Press Start To Begin appears c Press to send a black only copy or _ to send a color copy Manually entering an e mail address After selecting Manual on the printer control panel Entry Name appears on the first line and a blank line with a blinking cursor appears on the second line a Pressthe button on the numeric keypad that corresponds with the number or letter you want The first time you press the button the number for that button appears When you press the button again one of the letters assigned to that button appears b Pressthe right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space Once the e mail address is entered press E Another E mail 1 Yes 2 NO appears
52. scroll right 7 Select Press to accept menu selections and settings BS Learning about the printer 20 Item Description 8 Left arrow Press E to scroll left 9 Indicator light Indicates the printer status Off The power is off Blinking green The printer is warming up processing data or printing Solid green The printer is on but idle Blinking red Operator intervention is needed 10 Back Press E to return one screen at a time to the Ready screen Note An error beep sounds when you press El if a flash drive is connected and the USB menu is displayed Note The fax buttons keypad and USB port are not available on selected printer models 2 1 Fax Redial Pause a 3 DEF Resolution s e 4 9wxvz 6 A Shortcuts 5 4 Item Description 1 Redial Pause Press the Redial Pause button to cause a two or three second dial pause in a fax number In the Fax To field a Dial Pause is represented by a comma From the home screen press the Redial Pause button to redial a fax number The button functions only within the Fax menu or with fax functions When outside of the Fax menu fax function or home screen pressing the Redial Pause button causes an error beep Learning about the printer 21 Description Item 2 Keypad Enter numbers letters or symbols on the display c3 3 Front USB port Lets you sca
53. settings Select the desired Paper Size and Orientation before setting Lines per Page PCL Emulation Settings A4 Width 198 mm 203 mm Sets the printer to print on A4 size paper Notes e 198 mm is the factory default setting The 203 mm setting sets the width of the page to allow the printing of eighty 10 pitch characters PCL Emulation Settings Auto CR after LF On Off Specifies whether the printer automatically performs a carriage return CR after a line feed LF control command Notes e Off is the factory default setting Setting alterations are duplicated in the PPDS menu PCL Emulation Settings Auto LF after CR On Off Specifies whether the printer automatically performs a line feed LF after a carriage return CR control command Notes Offisthe factory default setting Setting alterations are duplicated in the PPDS menu Understanding printer menus 144 Tray Renumber Assign MP Feeder Off None 0 199 Assign Tray lt x gt Off None 0 199 Assign Manual Paper Off None 0 199 Assign Man Env Off None 0 199 Menu item Description Configures the printer to work with printer software or programs that use different source assignments for trays drawers and feeders Notes e Off is the factory default setting None is not an available selection It is displayed only when it is selected by the PCL 5 interpreter None ignores the Select Paper Feed comman
54. sheets Labels 100 200 50 Transparencies 50 X 50 Envelopes X X 10 Other X X Various quantities 1 Based on 75 g m 20 Ib paper 2Capacity varies depending on label material and construction Capacity varies depending on the weight and type of media Paper and specialty media guide 51 Output capacity Standard 100 sheet output bin Paper 100 sheets 1 Based on 75 g m 20 Ib paper Capacity may vary depending on media specifications and the printer operating environment Using recycled paper and other office papers As an environmentally conscious company Lexmark supports the use of recycled office paper produced specifically for use in laser electrophotographic printers In 1998 Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non recycled paper However no blanket statement can be made that all recycled paper will feed well Lexmark consistently tests its printers with recycled paper 20 10096 post consumer waste and a variety oftest paper from around the world using chamber tests for different temperature and humidity conditions Lexmark has found no reason to discourage the use of today s recycled office papers but generally the following property guidelines apply to recycled paper e Low moisture content 4 596 Suitable smoothness 100 200 Sheffield units or 140 350 Bendtsen units European
55. so by applicable law for the purposes of inter operability error correction and security testing If you have such statutory rights you will notify Lexmark in writing of any intended reverse engineering reverse assembly or reverse compilation You may not decrypt the Software Program unless necessary for the legitimate Use of the Software Program ADDITIONAL SOFTWARE This Software License Agreement applies to updates or supplements to the original Software Program provided by Lexmark unless Lexmark provides other terms along with the update or supplement TERM This Software License Agreement is effective unless terminated or rejected You may reject or terminate this license at any time by destroying all copies of the Software Program together with all modifications documentation and merged portions in any form or as otherwise described herein Lexmark may terminate your license upon notice if you fail to comply with any of the terms of this Software License Agreement Upon such termination you agree to destroy all copies of the Software Program together with all modifications documentation and merged portions in any form Notices 237 11 12 13 14 15 16 17 18 19 TAXES You agree that you are responsible for payment of any taxes including without limitation any goods and services and personal property taxes resulting from this Software License Agreement or your Use of the Software Program LIMITATION ON ACTI
56. software program does not specify colors with RGB or CMYK combinations It is also not effective in situations in which the software program or the computer operating system controls the adjustment of colors e The color conversion tables applied to each object when Color Correction is set to Auto generate preferred colors for the majority of documents To manually apply a different color conversion table 1 From the Quality menu select Color Correction and then select Manual 2 From the Quality menu select Manual Color and then select the appropriate color conversion table for the affected object type Manual Color menu Object type Color conversion tables RGB Image Vivid Produces brighter more saturated colors and may be applied RGB Text to all incoming color formats RGB Graphics sRGB Display Produces an output that approximates the colors displayed on a computer monitor Black toner usage is optimized for printing photographs Display True Black Produces an output that approximates the colors displayed on a computer monitor Uses only black toner to create all levels of neutral gray sRGB Vivid Provides an increased color saturation for the sRGB Display color correction Black usage is optimized for printing business graphics Off No color correction is implemented Troubleshooting 219 Object type Color conversion tables CMYK Image US CMYK Applies color correction to approxi
57. sssssssssssessssessessseeeeeeseeeeeesseeeeeeeeeeeeeeteeeeeeeeeeeeeeeteeeeeeteeerereesseeeeeesseeeeessset 48 Paper sizes supported by the printet 5c eret pter prete tie t ee e Ree sU EH DR E EN 48 Paper types supported by the printer sessescssesssescseecsseeseecssecssecesscsssecseecssecsseccssessseessecssecssecunsesueesuccessecsseenseesneesseesseesses 49 Paper types and weights supported by the printer sessssescssecseecseecssecsseecscesssecseccssecssecessessseeseessesunseenseesseesseesssesses 50 Paper CAPACITIES m E m Using recycled paper and other office papers PEIBEIIIOS iade as tesa dn dadas re iota insta epe sed vetita Ave E aui Eas 55 Printing a CL ORIN zip AER 53 Printing orn specialtytriedia d cditio ed dedito id ola eel del EORR addens TIPS OM USING l tterhead eter ttum terere tette dede doeet vede edet tede a Tips on using transparencies Tipsonusing envelojpes ucet itcr eerie e epic e Ee tiere beo e Re tera re e replete eee rest eris Tips on using paper labels REP dette ada dpt diete tee derepente Tips on using card stock Printing from a flash drive Printing photos from a PictBridge enabled digital camera s eseeeetentenntnnns 59 Printinainformation pagesas api e RESI GER RES Dh OUR RN GRADE hw Mm I PENES Printing a fOnt sar ple list tete ete tee peel te endet tesi eini eieaa aiios iita Printing a directory Store tette e ete et p
58. such export laws including without limitation nuclear chemical or biological weapons proliferation AGREEMENT TO CONTRACT ELECTRONICALLY You and Lexmark agree to form this Software License Agreement electronically This means that when you click the Agree or I accept button on this page or use this product you acknowledge your agreement to these Software License Agreement terms and conditions and that you are doing so with the intent to sign a contract with Lexmark CAPACITY AND AUTHORITY TO CONTRACT You represent that you are of the legal age of majority in the place you sign this Software License Agreement and if applicable you are duly authorized by your employer or principal to enter into this contract ENTIRE AGREEMENT This Software License Agreement including any addendum or amendment to this Software License Agreement that is included with the Software Program is the entire agreement between you and Lexmark relating to the Software Program Except as otherwise provided for herein these terms and conditions supersede all prior or contemporaneous oral or written communications proposals and representations with respect to the Software Program or any other subject matter covered by this Software License Agreement except to the extent such extraneous terms do not conflict with the terms of this Software License Agreement any other written agreement signed by you and Lexmark relating to your Use of the Software Program
59. the Embedded Web Server If the setting is On then the printer stops printing Press Lj to select Continue and continue printing Whenthe PC Kit Life Warning appears order a new photoconductor kit Scan Document Too Long The scan job exceeds the maximum number of pages Press Ill and then press M to cancel printing and clear the message Scan to USB failed An attempt to create a file on the USB drive failed Try one or more of the following Re send the job Reduce the scan resolution and then try sending the job again Remove the USB drive reconnect it and then try sending the job again Scanner ADF Cover Open The ADF cover is open The message clears when the cover is closed Sending pXX The printer is sending a fax pXX represents the number of pages received Wait for the message to clear Standard Exit Bin Full Empty the standard exit bin to clear the message and continue printing Tray x Empty Try one or more of the following e Load the paper tray or other source with the correct paper type and size Press ES and then press Ei to cancel the current job Tray x Low Wait until the printer is not printing and then load the paper tray or other source with the correct paper type and size Understanding printer messages 154 Tray x Missing Insert the specified tray into the printer Unsupported USB device please remove Remove the unrecognized USB device Unsupported USB
60. the keypad ou essessssecsscseesseesssesenscesseessecssecsscesscessecssecsucesseeeseecssesusesunecsuceeseecssecsseesscesseesseesssesses 71 Sending an e mail using a shortcut number uu eescesssseesseccssecsseensccsssecssscensccssecusecsusesssccseccssecsseesssecsncensessseesseesscesneesseeessesses 72 Sending an e mail using the address book Canceling aicectilalbsonuo adio donante ihe ado quip ende pa Notepad inia din vahio dies Getting the printer ready to faX scccsssssssecsscssssssssssssscssscssccssscsesssssscsssccsscsssssessscssuccsscesceaccasecsccsscsssceaceascesccseceseesseessees 74 Initial FAX ilo R 75 Choosing a fax CONNECT OM sss c eite tit ee edt Haee ua ANE tae tdeo odere etus 76 Connecting to an analog telephone line 0 eessessssecsseccnsecsseecssccssecsseeseccssecssccsscesssceseccssecuscesscssueesueessscssseesseesneesseeeseesses 77 Connecting to a DSL service Y Connecting to a PBX or ISDN system ee iint entente tenen tenen tttn entes EE 78 Connecting to a Distinctive Ring Service e eese N EEE EAEE tentent tenent tennten nnne 79 Connecting a telephone or answering machine to the same telephone line sss 80 Connecting to an adapter for your country or FEGION secssessssescsseccenscecessccsssecsssecessccesnscesnscesusecsseeeeecesssuesessecenseeseasensse 82 Connecting to a computer with a MOKEM esesseecsseesseecseccssecssccssecsseeeseccs
61. the toner cartridges 20 Close the top door 21 Close the front door Maintaining the printer 174 Replacing a black and color imaging kit Replace the black and color imaging kit when Imaging Kit appears 1 Grasp the front door at the side handholds and then pull it toward you to open it A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching 2 Open the top door Maintaining the printer 175 3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit 4 Remove the right side cover Maintaining the printer 176 6 Lift the blue levers on the imaging kit and then pull it toward you 7 Press down on the blue levers grasp the green handles on the sides and then pull the imaging kit out Warning Potential Damage Do not touch the underside of the imaging kit This could damage the imaging kit 8 Unpack the replacement black and color imaging kit Leave the packaging on the developer units 9 Gently shake the yellow cyan magenta and black developer units side to side 10 Remove the packaging from the yellow cyan magenta and black developer units 11 Insert the yellow cyan magenta and black developer units Maintaining the printer 177 12 Place the used black and color imaging kit in the enclosed package 13 Align and insert the imaging
62. transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass Using the scanner glass The scanner glass can be used to scan or copy single pages or book pages When using the scanner glass Place a document facedown on the scanner glass in the corner with the green arrow e Scan or copy documents up to 215 9 x 355 6 mm 8 5 x 14 in Copy books up to 12 7 mm 0 5 in thick Understanding the printer control panel Note Some features are not available on selected printer models Learning about the printer 17 Item Description 1 Selections and settings Select a function such as Copy Scan Email or Fax Change default copy and scan settings such as the number of copies duplex printing copy options and scaling Use the address book when scanning to e mail 2 Display area View scanning copying faxing and printing options as well as status and error messages Access the administration menus start stop or cancel a print job 3 Keypad area Enter numbers letters or symbols on the display print using the USB flash memory device or change the default fax settings Text y Text Photc Photo Scarn Emall Darkness Fax ET EN Duplex 2 EA EN S Description 1 Copy Press the Copy button to enter the copy function 2 Content Press the Content button to enhance copy scan e mail or fax quality Choo
63. types which has been named then only the custom name is displayed Maintenance The printer needs maintenance Call for service Memory full cannot send faxes The printer fax memory is full Press X to clear the message and cancel the fax Reduce the fax resolution and try to send the fax again Reduce the number of pages in the fax and try to send the fax again Understanding printer messages 151 Menus disabled The printer menus are disabled The printer settings cannot be changed from the printer control panel Contact your system support person for help Note When menus are disabled it is still possible to cancel a print job No analog phone line The analog phone line was not detected the fax is disabled Connect the printer to an analog phone line No answer A fax number is dialed but no connection is made Wait for the message to clear No dial tone The printer does not have a dial tone Wait for the message to clear No recognized file types Either there are no files saved on the USB drive or the files saved are not supported Convert files to any of the following supported file types pdf gif jpeg jpg bmp png tiff tif pcx or dcx PC Kit Life Warning This is the final warning message for the photoconductor kit The photoconductor kit is near exhaustion The printer continues printing unless the value for the Cartridge Alarm is changed from the printer control panel or set to On fr
64. x Notes Paperis the factory default setting Thecustom media type must be supported by the selected tray or feeder in order for you to print from that source Specifies a paper type when the Recycled setting is selected in other menus Notes Paperis the factory default setting The Recycled type must be supported by the selected tray or feeder in order for you to print from that source Understanding printer menus 117 Custom Scan Sizes menu ID Card Width 1 14 inches 25 355 6 mm Height 1 14 inches 25 355 6 mm Orientation Landscape Portrait 2 scans per side Off On Menu item Description Specifies a non standard scan size Notes 483 inches is the US factory default setting for Width 123 millimeters is the international factory default setting for Width 6 32 inches is the US factory default setting for Height 161 millimeters is the international factory default setting for Height Landscape is the factory default setting for Orientation e Onis the factory default setting for 2 scans per side Custom Scan Size x Scan Size Name Width 1 14 inches 25 355 6 mm Height 1 14 inches 25 355 6 mm Orientation Landscape Portrait 2 scans per side Off On Specifies a custom scan size name and options This name replaces a Custom Scan Size x namein the printer menus Notes 8 5 inches is the US factory default setting for Width 216 millimeters is the internatio
65. 1 emission notices 223 224 225 226 227 enlarging a copy 66 envelopes loading 42 44 tips 55 Ethernet port 33 exterior of the printer cleaning 188 e mail canceling 73 notice of low supply level 192 notice of paper jam 192 notice of paper needed 192 notice that different paper is needed 192 e mail function setting up 70 e mailing creating shortcuts using the Embedded Web Server 71 setting up address book 71 setting up e mail function 70 using shortcut numbers 72 using the address book 73 using the keypad 71 F FAQ about color printing 218 fax canceling 94 options 94 95 Fax complete 150 fax connection connecting the printer to the wall jack 77 connecting to a distinctive ring service 79 connecting to a DSL line 77 connecting to a PBX or ISDN 78 Fax failed 150 fax quality improving 95 Fax Settings menu 129 fax troubleshooting blocking junk faxes 205 caller ID is not shown 201 can receive but not send faxes 204 can send but not receive faxes 203 cannot send or receive a fax 202 received fax has poor print quality 204 faxing changing resolution 92 choosing a fax connection 76 connecting to atelephone 80 connecting to an answering machine 80 connecting to regional adapters 82 Index 240 creating shortcuts using the Embedded Web Server 90 creating shortcuts using the printer control panel 91 fax setup 75 forwarding faxes 96 holding faxes 95 improving fax quality 95 making a fax lighter or darker 93 sen
66. 1 Make sure the printer is on and Ready appears From the printer control panel press GJ Press the arrow buttons until Paper Menu appears and then press EB Press the arrow buttons until Size Type appears and then press v 2 3 4 5 Press the arrow buttons until the correct tray appears and then press EA 6 Press LJ when Size appears 7 Press the arrow buttons until the correct size appears and then press v Submitting changes appears followed by Size oo Press the arrow buttons until Type appears and then press EB 9 Press the arrow buttons until the correct type appears and then press E Submitting changes appears followed by Type 10 Press B and then press E to return to the Ready state Configuring Universal paper settings The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu Then specify all of the following Universal size settings for your paper Units of measure inches or millimeters Portrait Height and Portrait Width Feed Direction Note The smallest supported Universal size is 76 2 x 127 mm 3 x5 in the largest is 215 9 x 355 6 mm 8 5 x 14 in Specify a unit of measurement 1 Make sure the printer is on and Ready appears 2 From the printer control panel press ES 3 Press the arrow buttons until Pa
67. 1 in up to 216 x 356 mm 8 5 x 14 in 7 3 4 Envelope 98 x 191 mm X X J V X J Monarch 3 9 x 7 5 in 9 Envelope 98 x 225 mm X X J J X J 3 9 x 8 9 in 10 Envelope 105x241mm X X J J X JV 4 1 x 9 5 in DL Envelope 110x220mm X X J J X J 4 3 x 8 7 in B5 Envelope 176x250mm X X J J X J 6 9 x 9 8 in C5 Envelope 162x229mm X X J J X vV 6 4 x 9 in Monarch 105x241mm X X J J X J 4 1 x 9 5 in Other Envelope 98 x 162mm X X JV J X J 3 9x6 3in upto 176 x 250 mm 6 9 x 9 8 in When Universalis selected the page is formatted for 216 x 356 mm 8 5 x 14 in unless the size is specified by the software program Paper types supported by the printer Paper type Standard Optional Optional Manual Duplex Standard 250 sheet 550 sheet multipurpose feeder exit bin tray Tray 1 tray Tray 2 feeder Paper v v v v v v Card stock v v v v X J Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray manual feeder and the optional multipurpose feeder Paper and specialty media guide 49 Paper type Duplex Standard Optional Optional Manual Standard 250 sheet 550 sheet multipurpose feeder exit bin tray Tray 1 tray Tray 2 feeder Transparencies X J v X J Envelopes X X J J X J Paper labels J JV J J X J Paper types and weights supported by the printer Paper type Standard 250 sheet tray Tray 1
68. 27 8 to 47 Ib bond Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover Paper types must be set to match the supporting paper weights 5 The pressure sensitive area must enter the printer first 6 100 percent cotton content maximum weight is 90 g m 24 Ib bond 3 For 60 to 176 g m 16 to 47 Ib bond paper we recommend grain long fibers i 105 g m 28 Ib bond envelopes are limited to 25 percent cotton content 2 The duplex supports paper weights between 60 105 g m 16 28 Ib grain long bond The duplex does not support card stock transparencies envelopes and labels 4 Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray manual feeder and the optional multipurpose feeder Paper and specialty media guide 50 Paper type Standard 250 sheet Optional 550 sheet Optional Manual feeder tray Tray 1 tray Tray 2 multipurpose feeder Card stock Index Bristol Index Bristol Index Bristol Index Bristol maximum grain 120 g m 67 Ib 120 g m 67 Ib 120 g m 67 Ib 120 g m 67 Ib long Tag 120 g m 74 Ib Tag 120 g m 74 Ib Tag 120 g m 74 Ib Tag 120 g m 74 Ib Cover 135 g m Cover 135 g m Cover 135 g m Cover 135 g m 50 Ib 50 Ib 50 Ib 50 Ib Card stock Index Bristol Index Bristol Index Bristol Index Bristol
69. 8 iios crpem A o ii 216 Transparency print quality is POOT QQ ssesssescssesssecsecsseccsscecssecsseccscessscesecessecssecsusesuscesecsssessseesscssseessecssecsueeesseesseesecsuecsseessees 216 Uneven print density mtt e epic ip e pl e e i re le det rp e e pe ra gi e re leote en 217 Solving color quality OO Ol CNIS ae o code edes ctore elvis icdteivutetoeertucut ded tela fee ocio 217 Golor misregisttatilOTis cseteris eric tite ite he RR HOHER ERR NONI HERI RIEN Ie ERRARE IER D RE sbevaes eati eese rte eae 217 FAQ about color printing eterni e dete etie na n tede pedore 218 Embedded Web Server does not Opellasgnso uie ODIO DIETO ENIRO Ed ERR URN UNE RUE 221 Check the network connections ssessssesssscensesseseseeccsecssscessscssessnsscencecssesssessessnecscncesnsesssesnsensesensessnsessecenecenecensesseseneseenesss 221 Check the network settings eR ORO NER ERR RR AETHERE ONES 221 Contacting Customer SUpDOLLssusec oaa ess ERES e vu pOR Ape celu ux Inu us DUE ERNVxRA Ex uaa eU Sae o Saeed 221 NOTICES ianc Cr 222 Product InOImatlob ode so ipte ye mede Er isee eNA E SAE aa EEEN ia e Aaa EE a 222 Editior notice spo qiie medo donandi epar ampie pe nep R ER EE 222 Power consutmptLlOLDsss esc eceete ederet eset ereptus reeec cesa testae eee EEE eee notet tu aret rendere teer terea repente eeite 231 MAOK md v cc cU 239 Contents 9 10 Safety information Connect the power cord to a properly grounded electric
70. 999 Note 1 is the factory default setting Understanding printer menus 138 Menu item Between Copies Between Jobs Between Pages Description Blank Pages Specifies whether blank pages are inserted in a print job Do Not Print Note Do Not Print is the factory default setting Print Collate Stacks the pages of a print job in sequence when printing multiple copies On Notes Off e Off is the factory default setting No pages will be collated The On setting stacks the print job sequentially Both settings print the entire job the number of times specified by the Copy menu setting Separator Sheets Specifies whether blank separator sheets are inserted None Notes None is the factory default setting Between Copies inserts a blank sheet between each copy of a print job if Collation is set to On If Collation is set to Off a blank page is inserted between each set of printed pages such as after all page 1 s all page 2 s and so on Between Jobs inserts a blank sheet between print jobs Between Pages inserts a blank sheet between each page of the print job This setting is useful when printing transparencies or inserting blank pages in a document for notes Separator Source Specifies the paper source for separator sheets Tray x Note Tray 1 standard tray is the factory default setting Multi Page Feeder N Up Specifies that multiple page images are printed on one side of a sheet of paper off No
71. AUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching 2 Open the top door Maintaining the printer 169 3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit 4 Remove the right side cover Maintaining the printer 170 6 Lift the blue levers on the imaging kit and then pull it toward you 7 Press down on the blue levers grasp the green handles on the sides and then pull the imaging kit out Warning Potential Damage Do not touch the underside of the imaging kit This could damage the imaging kit 4 Mul oc a 9 Unpack the replacement black imaging kit Leave the packaging on the black developer unit 10 Gently shake the black developer unit side to side 11 Remove the packaging from the black developer unit Maintaining the printer 171 12 Insert the black developer unit S 13 Replace the yellow cyan and magenta developer units Note Make sure each developer unit is inserted into a matching color slot 14 Place the used black imaging kit in the enclosed package 15 Align and insert the imaging kit Maintaining the printer 172 16 Rotate the blue levers down until the imaging kit drops into place 17 Replace the waste toner bottle 18 Replace the right side cover Maintaining the printer 173 19 Replace
72. B port is not available on selected printer models 1 Insert a USB flash memory device into the front USB port Access USB appears Note When a USB flash memory device is inserted into the printer the printer can only scan to the USB device or print files from the USB device All other printer functions are unavailable Press 1 on the keypad Press the arrow buttons until Scan to USB appears and then press E Press Start To Begin appears Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 5 f you are loading a document into the ADF then adjust the paper guides Press Bor LJ to send the scanned image Note The scan settings determine if the image is sent in black or color Pressing the black or color button does not change these settings Scanning to a computer or USB flash memory device 98 Understanding scan to computer options Sides Duplex This option informs the printer if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the document Note Duplex scanning is not available on selected printer models Darkness This option adjusts how light or dark your scanned documents will turn ou
73. Back Utility eoe treten etaed peeled eet eet nee en 100 Clearing BIZ IRR E 701 Avoicitit Jalbsuneiiec diee Ero Ueber RRU edge a dt MN ein n vs a ad ae Nad 101 Understanding jam numbers and locationis ea dett PA SGre et oo baro as REIN Rer 102 200 paper JANN eee EEE S Na 103 PANES 103 202 paper Jatnic3 ete reete t Eee ertet cadets eee Ee ce R E ERE TMT et ege gto bebe se ore ennt ose dee eee etae eie do eie 104 Contents 5 ZS as r leT EI ADR RE IM 106 235 PIPEN FUN m ected 106 242 paper jani ate ceeds teen balance E RARR egerit enge steals cedar nai ee need ee vacio eoe 106 DSO DED GI FEIN A A E 107 290 paper ja ap 107 Understanding printer mMenus 0000000000000000000000000000000000000 109 Men s Us eb X AX r Supplies fretus soon eese manteca ROG RI Rr eR depu Rad eed veh disci iei predi ode EI I TEAM MM M D DM Default Source menu SIZE TY ol Men qoe Paper lextureqnen un cioe toco eraa oi E EEE E RENE ERE RR URN UNE K R AR Ei a Paper Weight menu RIEN WERE INNEREN WEE ANREDE de ere HV UR ees aiii Paper Loading menu Custom Types MENU scere tir E EET E ERA ETEA AAAA Custom 5can Sizes meni soe e de ete et ete ARAE A E EEE edet dn 118 Universal Setup menu ei ee tee eee te ee ee E ede eee RENE e ER eden 118 REDOIES EMU ick ai e 119 Reports miebil xs eder te REES
74. D sescssesccssecsssesessseccsseccessccesseesssecessecessscesssecsusceeseessusseesueecsseeesseeeeaeees 200 Poor scanined image quality ttis o ee doti eoe d it deciden ette dede tpa 200 Partial document or Photo S N S sissies ERERA REM ERES RE QR HUE RE EAR UME 201 Ganrnot scan fromi a COMM PUTS ier ect ente eerte teen de ice te reine de AE Ae EAEE rese eed penR E s Ea KEANE RES 201 Solving fax proDblIelis eee te rere reri Herten vete PRAETERIRE IPEA TUER RR YERNERNE TREES PAUUO 201 Caller ID is mot ShOWLD tete eet tastes tes tette aaa aa a ecnen 201 Cannot send ortecelve afax dti ttt ide eire de HUE e Ue ROSEO u o dede tee feedcesf tede ti ledge 202 Can send but not receive faXes i sette testes eerte teen e stes eie oio e Red rase ette d be N 203 Can receive butnot serid faxes etel iti tte feet etel eee colentes diede reel pee rinde 204 Received fax has poor print Quality sessssscssssccsssccssessssecesscscssscessseessecessecsessscesusecsuecesseeessecsessecsnscesseecessseesneecsneeeeseeeeseees 204 Blocking junk faxes ee RR DR REN NER ANTH REN REMISE E E eigo Hee RU es eee E REESE REN ed 205 Solving option problems sees o tue etas to mv e ERAT AREA URS qua LER CRAN NRE 205 Option does not operate correctly or quits after it is installed estes tenter nntten tenentes 205 Bri rp M M 206 Multip urpose feedet tese tette i ire bb tette tits ee atten etae b ales ae edet a eei iA 206 M em iy CANO
75. Description Sets a default paper source for all print jobs Notes The 650 sheet duo drawer must be installed in order for MP Feeder or Tray 2 to appear as a menu setting in the Paper Menu Tray 1 standard tray is the factory default setting Only an installed paper source will appear as a menu setting A paper source selected by a print job will override the Default Source setting for the duration of the print job e fthe same size and type of paper are in two trays and the Paper Size and Paper Type settings match the trays are automatically linked When one tray is empty the job prints using the linked tray Understanding printer menus 110 Size Type menu Tray x Size Letter Specifies the paper size loaded in each tray Custom Type x Notes Legal Executive Letter is the US factory default setting A4 is the international factory Oficio Mexico default setting Folio fthesame size and type of paper arein two trays and the Paper Size and Paper Type settings match the trays are automatically linked When one E tray is empty the job prints using paper from the linked tray A5 JIS B5 Tray x Type Specifies the type of paper loaded in each tray Plain Paper Notes Card Stock Transparency Plain Paper is the factory default setting for Tray 1 Custom Type lt x gt is Recycled the factory default setting for all other trays Glossy e favailable auser defined name will appear instead of
76. E RR RENEW ee SO ee ee ee eee eer eee 119 sin eld AP ONES meet M 120 feda eN Uu 120 Network MENU aineksia a EREEREER R ERRERA REEERE pedet ooo oe ete oe etd 120 Wireless tmenu oH RUNE EROS RTR OTR ERN SORS eue ye ee Rey 121 USB menu xs E RR RR re UNO Repente ies enis 122 Settings Tello scie e etit en RUD Oa EUER cays EO SUBEN YE QA URDU RED AGUA RR RR GERRSUNEE aaa DA aAA 124 General Settings merus aser mist re iecit tec tee rre RS SER ee te E Ire el eo aoii ERAS EE ASTES OE ORS E REEE aa EE Ea 124 Copy SettingsTIen ss ee REAPER REPRE ERE E REP rien eerte rt oreet 127 Fax Settings menle RARE REESE SE SEA EA A n A A 129 Fl sh Drive MEMU P M 135 PID SEINI A E A a a be AT A A a betas aa aAA 138 Set Date and Timme ont ERR A A A E E ERU A A A dee eese a 147 Understanding printer messages 000000000000000000000000000000 149 List of status and error Tiessages soe isti on nnne a E E A ERO ARARNAR 149 Maintaining the printer 00000000000000000000000000000000000000000000000 163 SEOMIIAG S UP DIIBSa s chatte end oie a uc T E ad I 163 Checking the status of SUPPLICS csecsssssesssecsscsscsssscsessessscssscsscsssssseesessucssscescsssssnsesecsuccsscsuccssceseessssuccseesuccseceaceneeees 163 Checking the status of supplies from the printer control panel eee eeeeee tente treten tenentes 163 Checking the status of supplies
77. LEXMARK X54x Series User s Guide August 2008 www lexmark com Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries All other trademarks are the property of their respective owners O 2008 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 Contents Safety information 00000000000000000000000000000000000000000000000000000000000 11 Learning about the printer 000000000000000000000000000000000000000 13 Finding information about the DEIIVEBE cos eoe irren eerte trn Ri h iHEE Het ERN PERRO EFE MUI HV IPEA M ERE RER 13 Selecting a location Tor this BEIDE aso rti Pibrota Rate pn o I c bu moto intanto eo ci veda bn AR ReEE 14 Printer configurations rsin pU DR due don hin in dixi hib Mod IM ORU N 16 Basic Functions OF the SCAM Sa snssscteses Der HH ert us bv HE GHlaE FEE EAE OIUET GEH ETT VAS EETHREE UY REEL VEHI EEEN ER RR ras 16 Understanding the ADF and scanner Glass sssssssssssssssssssssssscssssssssucsucsssesssssscesessuccascsscsssceseesessuccencesseaueeaesencsecesees 17 Understanding the printer control partiel dd wrto into Pho cr pps os os fura OSA KS s 17 Additional printer setup 00000000000000000000000000000000000000000000000 23 Installing internal PEN COINS etti imsieth i deleniti baecibeb ud en rta ato ovk des tek nt ra tea rE eR lle
78. Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY Check to make sure the shortcut number has been programmed for the number that you want to dial Asan alternative dial the telephone number manually Received fax has poor print quality These are possible solutions Try one or more of the following RE SEND THE DOCUMENT Ask the person who sent you the fax to Check that the quality of the original document is satisfactory Resend the fax There may have been a problem with the quality of the telephone line connection ncrease the fax scan resolution if possible THE TONER MAY BE LOW When 88 color toner low appears or when you experience faded print replace the cartridge s MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH Decrease the incoming fax transmission speed 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Configuration 3 Click Fax Settings Troubleshooting 204 4 Click Analog Fax Setup 5 Inthe Max Speed box click on one of the following 2400 4800 9600 14400 33600 6 Click Submit Blocking junk faxes 1 Type the printer IP address into the
79. ONS No action regardless of form arising out of this Software License Agreement may be brought by either party more than two years after the cause of action has arisen except as provided under applicable law APPLICABLE LAW This Software License Agreement is governed by the laws of the Commonwealth of Kentucky United States of America No choice of law rules in any jurisdiction shall apply The UN Convention on Contracts for the International Sale of Goods shall not apply UNITED STATES GOVERNMENT RESTRICTED RIGHTS The Software Program has been developed entirely at private expense Rights of the United States Government to use the Software Program are as set forth in this Software License Agreement and as restricted in DFARS 252 227 7014 and in similar FAR provisions or any equivalent agency regulation or contract clause CONSENT TO USE OF DATA You agree that Lexmark its affiliates and agents may collect and use information you provide in relation to support services performed with respect to the Software Program and requested by you Lexmark agrees not to use this information in a form that personally identifies you except to the extent necessary to provide such services EXPORT RESTRICTIONS You may not a acquire ship transfer or reexport directly or indirectly the Software Program or any direct product therefrom in violation of any applicable export laws or b permit the Software Program to be used for any purpose prohibited by
80. OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND SATISFACTORY QUALITY ANY WARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD NO WARRANTIES EXPRESS OR IMPLIED WILL APPLY AFTER THIS PERIOD ALL INFORMATION SPECIFICATIONS PRICES AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE Limitation of liability Your sole remedy under this limited warranty is set forth in this document For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this limited warranty you may recover actual damages up to the limit set forth in the following paragraph Lexmark s liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product that caused the damages This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable IN NO EVENT WILL LEXMARK BE LIABLE FOR ANY LOST PROFITS LOST SAVINGS INCIDENTAL DAMAGE OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES This is true even if you advise Lexmark or a Remarketer of the possibility of such damages Lexmark is not liable for any claim by you based on a third party claim This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark Lexmark s and its Suppliers and Remarketers limitations of remedies
81. Paper Specifies the relative texture of the light paper loaded in a specific tray omen Notes Normal Rough Normal is the factory default setting Settings appear only if the custom type is supported Heavy Paper Smooth Normal Rough Specifies the relative texture of the heavy paper loaded in a specific tray Notes Normal is the factory default setting Settings appear only if the custom type is supported Rough Cotton Paper Rough Specifies the relative texture of the rough cotton paper loaded in a specific tray Notes Rough is the factory default setting Settings appear only if the custom type is supported Custom x Paper Smooth Normal Rough Specifies the relative texture of the custom paper loaded in a specific tray Notes Normal is the factory default setting Settings appear only if the custom type is supported Understanding printer menus 114 Paper Weight menu Plain Weight Glossy Weight Bond Weight Letterhead Weight Preprinted Weight or Colored Weight Identifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Transparency Weight Identifies the relative weight of the transparencies Light loaded in a specific tray Normal Note Normal is the factory default setting Heavy Recycled Weight Identifies the relative weight of the recycled paper Light loaded in a spe
82. R DAMAGE TO DATA OR RECORDS FOR CLAIMS OF THIRD PARTIES OR DAMAGE TO REAL OR TANGIBLE PROPERTY FORLOSS OF PRIVACY ARISING OUT ORIN ANY WAY RELATED TO THE USE OF ORINABILITY TO USE THE SOFTWARE PROGRAM OR OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS SOFTWARE LICENCE AGREEMENT REGARDLESS OF THE NATURE OF THE CLAIM INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR CONTRACT TORT INCLUDING NEGLIGENCE OR STRICT LIABILITY AND EVEN IF LEXMARK OR ITS SUPPLIERS AFFILIATES OR REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM EXCEPT TO THE EXTENT THIS EXCLUSION OF DAMAGES IS DETERMINED LEGALLY INVALID THE FOREGOING LIMITATIONS APPLY EVEN IF THE ABOVE STATED REMEDIES FAIL OF THEIR ESSENTIAL PURPOSE 4 U S A STATE LAWS This Software Limited Warranty gives you specific legal rights You may also have other rights that vary from state to state Some states do not allow limitations on how long an implied warranty lasts or the exclusion of limitation of incidental or consequential damages so the above limitations may not apply to you Notices 236 5 10 LICENSE GRANT Lexmark grants you the following rights provided you comply with all terms and conditions of this Software License Agreement a Use You may Use one 1 copy of the Software Program The term Use means storing loading installing executing or displaying the Software Program If Lexmark has licensed t
83. R MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package e Store paper in its original wrapper until you use it CHECK THE PAPER Avoid textured paper with rough finishes CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray Make sure COLOR SAVER is SET TO OFF Color Saver may be set to On A TONER CARTRIDGE MAY BE LOW When 88 color Cartridge Low appears order a new cartridge A TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging kit Note The printer has two types of imaging kits a black and color imaging kit and a black imaging kit The black and color imaging kit contains cyan magenta yellow and black The black imaging kit contains black only Troubleshooting 213 Print is too dark ABC DEF These are possible solutions Try one or more of the following CALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected If a cartridge is replaced then you can calibrate the colors manually 1 2 3 4 5 From the printer control panel press E From the Admin menu press the arrow buttons until Settings appears and then press Press the arrow buttons until Print menu appears and then press E Press the arrow buttons until Quality menu appears and then press E Press the arrow buttons until Color Ad
84. RE APPEAR IN THE OUTPUT From the printer control panel press the Content button until the light comes on next to Text Photo or Photo Rotate the original document on the scanner glass From the printer control panel press the Scale button and adjust the setting TEXT IS LIGHT OR DISAPPEARING From the printer control panel press the Content button until the light comes on next to Text or Text Photo THE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED From the printer control panel press the Content button until the light comes on next to Text Photo or Photo e From the printer control panel press the Darkness button and change to a darker setting Partial document or photo copies These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SizE sETTING Make sure the Paper Size setting matches the paper loaded in the tray Solving scanner problems Checking an unresponsive scanner If your scanner is not responding then make sure The printer is turned on The printer cable is securely attached to the printer and the host computer print server option or other network device The power cord is plugged into the printer and a properly grounded electrical outlet The electrical outlet is not turned off by any switch or breaker The printer is not plugged into any surg
85. S to conform to the requirements of DHHS 21 CFR Subchapter J for Class 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The printer contains internally a Class IIIb 3b laser that is nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655 675 nanometers The laser system and printer are designed so there is never any human access to laser radiation above a Class level during normal operation user maintenance or prescribed service condition Laser advisory label A laser notice label may be affixed to this printer as shown Power consumption Product power consumption The following table documents the power consumption characteristics of the product Note Some modes may not apply to your product Notices 231 Description Power consumption Watts Printing The product is generating hard copy output from electronic inputs 850 W Copying The product is generating hard copy output from hard copy original 850 W documents Scanning The product is scanning hard copy documents 240 W Ready The product is waiting for a print job 220 W Power Saver The product is in energy saving mode 45 W Off The product is plugged into a wall outlet but the power switch is turned 110V 0 15W 220V 1 25W off The power consumption levels listed in the previou
86. SSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears Scanner unit does not close Make sure there are no obstructions 1 Open the scanner cover 2 Remove any obstruction keeping the scanner unit open 3 Close the scanner cover Troubleshooting 197 Poor copy quality These are some examples of poor copy quality Blank pages Checkerboard pattern Distorted graphics or pictures Missing characters Faded print Dark print Skewed lines Smudges Streaks Unexpected characters White lines in print These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded replace the toner cartridge THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean lint free cloth dampened with water THE COPY IS TOO LIGHT OR TOO DARK Adjust the copy darkness setting CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner UNWANTED TONER IS IN THE BACKGROUND Adjustthe darkness to a lighter setting Change the Background Removal setting in the Copy Settings menu Troubleshooting 198 PATTERNS MOI
87. Server to create Scan to PC profiles The ScanBack Utility is on the Software and Documentation CD 1 Set up your Scan to PC profile a b Launch the ScanBack Utility Select the printer you want to use If no printers are listed then see your system support person to obtain a list or click the Setup button to manually search for an IP address or hostname Follow the instructions on the screens to define the type of document being scanned and what kind of output you want to create Make sure to select Show MFP Instructions if you want to view or print the final directions Create Shortcut if you want to save this group of settings to use again Click Finish A dialog box appears with your scan profile information and the status of the received images 2 Scan your original documents D OQ ng wv Locate the printer you specified in the scan profile Load all pages in the ADF or on the scanner glass From the printer control panel press Scan Email Press the arrow buttons until Profiles appears and then press E Press the arrow buttons until your scan profile name appears and then press E wd or to send the scanned image Note The scan settings determine if the image is sent in black or color Pressing the black or color button does not change these settings Return to your computer Your output file is saved in a directory or launched in the application you specified Scanning to a computer or USB f
88. Setup menu Menu item Description Printer Language Determines which printer language the print server uses to send data to the PS Emulation printer PCL Emulation Note PS is the factory default setting PPDS Emulation Print Area Determines the print area on paper Normal Note Normal is the factory default setting Fit to Page Whole Page Download Target Collects permanent resources that have been downloaded on the printer and RAM automatically writes them to the flash drive Flash Note RAM is the factory default setting Resource Save Saves the permanently downloaded resources On Note Off is the factory default setting Off Finishing menu Note Certain options are not available on selected printer models Menu item Description Sides Specifies whether duplex 2 sided printing is set as the default for all print jobs 2 Sided Note 1 Sided is the factory default setting 1 Sided Duplex Binding Defines the way duplexed pages are bound and how the printing on the back of Long Edge the page is oriented in relation to the printing on the front of the page Short Edge Notes Long Edge is the factory default setting Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages Copies Specifies a default number of copies for each print job 1
89. TER MEMORY MAY BE FULL 1 Dial the fax number 2 Scanthe original document one page at a time Can send but not receive faxes These are possible solutions Try one or more of the following CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray CHECK THE RING COUNT DELAY SETTINGS The ring count delay sets the number of times the phone line rings before the printer answers If you have extension phones on the same line as the printer or subscribe to the telephone company s Distinctive Ring service then keep the Ring Delay setting at 4 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Inthe Rings to Answer box enter the number of times you want the phone to ring before answering 6 Click Submit Troubleshooting 203 THE TONER MAY BE LOW 88 lt color gt toner lowappears when the toner is low Can receive but not send faxes These are possible solutions Try one or more of the following MAKE SURE THE PRINTER IS IN FAX MODE From the printer control panel press the Fax button to put the printer in Fax mode MAKE SURE THE DOCUMENT IS LOADED PROPERLY Load the original document faceup short edge first into the ADF or facedown on the scanner glass in the upper left corner
90. These are possible solutions Try one or more of the following REDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts the number and complexity of images and the number of pages in the job CHANGE THE PAGE PROTECT SETTING TO OFF 1 From the printer control panel press B 2 Press the arrow buttons until Settings appears and then press v 3 Press the arrow buttons until Setup Menu appears and then press EB 4 Pressthe arrow buttons until Print Recovery appears and then press v Troubleshooting 195 5 Press the arrow buttons until Page Protect appears and then press EB 6 Press the arrow buttons until O appears and then press iv Job prints from the wrong tray or on the wrong paper CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray Incorrect characters print Make sure the printer is not in Hex Trace mode If Ready Hex appears on the display you must exit Hex Trace mode before you can print your job Turn the printer off and back on to exit Hex Trace mode Tray linking does not work These are possible solutions Try one or more of the following Note The paper trays manual feeder and multipurpose feeder do not automatically sense the paper size You must set the size from the Paper Size Type menu LOAD THE SAME SIZE AND TYPE OF PAPER Load the same size and type of paper in each tray to be linked Move the paper guides to the correct posi
91. To the extent any Lexmark policies or programs for support services conflict with the terms of this Software License Agreement the terms of this Software License Agreement shall control MICROSOFT CORPORATION NOTICES 1 2 This product may incorporate intellectual property owned by Microsoft Corporation The terms and conditions upon which Microsoft is licensing such intellectual property may be found at http go microsoft om fwlink Linkld 52369 This product is based on Microsoft Print Schema technology You may find the terms and conditions upon which Microsoft is licensing such intellectual property at http go microsoft com fwlink Linkld 83288 Notices 238 Index Numerics 150 displayed 158 200 Paper jam lt areaname gt 159 201 yy Paper jam area name 159 202 yy Paper jam area name 159 230 yy Paper jam area name 159 235 Paper Jam Check Duplex 159 24x Paper Jam Check Tray x 159 250 yy Paper jam area name 160 250 sheet tray standard loading 39 290 292 ADF Scanning Jams 160 293 Paper Missing 160 293 02 Flatbed Cover Open 160 294 ADF Jam 160 30 yy color cartridge missing 155 31 Defective Imaging Kit 155 34 Short paper 156 35 Insufficient memory to support Resource Save feature 156 37 Insufficient memory to collate job 156 38 Memory Full 156 39 Complex page some data may not have printed 156 40 color Invalid refill change cartridge 156 50 PPDS Font Error 156 51 Defective flash detec
92. address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Configuration Click Fax Settings Click Analog Fax Setup Uu 5B W N Click the No Name Fax option This option blocks all incoming faxes that have a private caller ID or no fax station name 6 In the Banned Fax List field enter the phone numbers or fax station names of specific fax callers you want to block Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions Try one or more of the following RESET THE PRINTER Turn the printer off wait about 10 seconds and then turn the printer on CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 1 Turn the printer off 2 Unplug the printer 3 Checkthe connection between the option and the printer MAKE SURE THE OPTION IS INSTALLED CORRECTLY Print a menu settings page and check to see if the option is listed in the Installed Options list If the option is not listed then reinstall it For more information see the hardware setup documentation that came with the option or go to www lexmark com publications to view the option instruction sheet Troubleshooting 205 MAKE SURE THE OPTION IS SELECTED From the computer you are printing from select the option For more information see Updating available options in the printer driver o
93. al outlet that is near the product and easily accessible Do not place or use this product near water or wet locations A CAUTION POTENTIAL INJURY This product uses a laser Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching A CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to move it safely A CAUTION POTENTIAL INJURY Before moving the printer follow these guidelines to avoid personal injury or printer damage Turn the printer off using the power switch and then unplug the power cord from the wall outlet Disconnect all cords and cables from the printer before moving it Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time Note Use the handholds located on both sides of the printer to lift it off the optional drawer Use only the power cord provided with this pr
94. and then close the front door 5 Press Bito clear the message and continue printing 290 292 ADF Scanning Jams The scanner failed to feed one or more pages through the ADF 1 Remove all pages from the ADF Note The message clears when the pages are removed from the ADF 2 Flex and fan the pages 3 Place the pages in the ADF 4 Adjust the ADF guides 5 From the printer control panel press ll to start a black only job or Ito start a color job 293 Paper Missing The scanner was instructed to scan using the ADF but there is no paper in the ADF Note The message clears when the pages are placed in the ADF 1 Flex and fan the pages 2 Place the pages in the ADF 3 Adjust the ADF guides 4 From the printer control panel press B to start a black only job or J to start a color job 293 02 Flatbed Cover Open Close the scanner cover 294 ADF Jam This jam location may also be identifiedas 294 04 Duplex Sensor Off Jam 294 05 Scan Sensor Off Jam or294 06 ADF Backfeed Jam To clear this jam 1 Remove all pages from the ADF Note The message clears when the pages are removed from the ADF 2 Flex and fan the pages 3 Place the pages in the ADF Understanding printer messages 160 4 Adjust the ADF guides 5 From the printer control panel press WI to start a black only job or Eto start a color job 840 01 Scanner Disabled This message indicates that the scanner has been disabled by the system support person 840 02 Scanner Au
95. are not cumulative Such Suppliers and Remarketers are intended beneficiaries of this limitation Additional rights Some states do not allow limitations on how long an implied warranty lasts or do not allow the exclusion or limitation of incidental or consequential damages so the limitations or exclusions contained above may not apply to you This limited warranty gives you specific legal rights You may also have other rights that vary from state to state DEVICE PATENT LICENSE Lexmark reserves the right to discontinue selling these toner cartridges any time after it discontinues service support for this printer IMPORTANT PLEASE READ BEFORE OPENING Opening this package installing the printing device software or using the products inside confirms your acceptance of the following licenses agreements Notices 234 License The patented printer inside is licensed for and designed to work with only genuine Lexmark toner cartridges and developer components for the life of the patented printer You agree to 1 use only genuine Lexmark toner cartridges and developer components with this printer except as otherwise provided below and 2 pass this license agreement to any subsequent user of this printer The patented Lexmark toner cartridges and developer components inside are licensed subject to a restriction that they may be used only once Following their initial use you agree to return them only to Lexmark for recycling Lexmark toner
96. available options in the printer driver Once the printer software and any options are installed it may be necessary to manually add the options in the printer driver to make them available for print jobs For Windows users 1 Doone ofthe following In Windows Vista a Click b Click Control Panel c Click Hardware and Sound d Click Printers Additional printer setup 5 a Uu AB WUN In Windows XP a Click Start b Click Printers and Faxes In Windows 2000 a Click Start b Click Settings gt Printers Select the printer Right click the printer and then select Properties Click the Install Options tab Under Available Options add any installed hardware options Click Apply For Macintosh users In Mac OS X version 10 5 1 2 3 4 5 From the Apple menu choose System Preferences Click Print amp Fax Select the printer and then click Options amp Supplies Click Driver and then add any installed hardware options Click OK In Mac OS X version 10 4 and earlier Uu F amp F WN From the Go menu choose Applications Double click Utilities and then double click Print Center or Printer Setup Utility Select the printer and then from the Printers menu choose Show Info From the pop up menu choose Installable Options Add any installed hardware options and then click Apply Changes Additional printer setup 36 Loading paper and specialty media This section explains how to
97. ax settings Changing the fax resolution Adjusting the resolution setting changes the quality of the fax Settings range from Standard fastest speed to Ultra Fine slowest speed best quality 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Ifyou are loading a document into the ADF then adjust the paper guides 3 From the Fax area of the printer control panel press the Resolution area Faxing 92 4 Press the arrow buttons until the resolution value you want appears and then press E 5 Press J to send a black only copy or LJ to send a color copy Making a fax lighter or darker 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Darkness button 4 Press the arrow buttons to make the fax lighter or darker 5 Press E 6 Press Bo send a black only fax or EF to send a color fax Sending a fax at a scheduled time 1 Load an original document faceup short edg
98. bject to licensing The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF fields in excess of Health Canada limits for the general population consult Safety Code 6 obtainable from Health Canada s Web site www hc sc gc ca rpb The term IC before the certification registration number only signifies that the Industry Canada technical specifications were met Industry Canada Canada Cet appareil est conforme la norme RSS 210 d Industry Canada Son fonctionnement est soumis aux deux conditions suivantes 1 cet appareil ne doit pas provoquer d interf rences et 2 il doit accepter toute interf rence recue y compris celles risquant d alt rer son fonctionnement Cet appareil a t concu pour fonctionner uniquement avec l antenne fournie L utilisation de toute autre antenne est strictement interdite par la r glementation d Industry Canada En application des r glementations d Industry Canada l utilisation d une antenne de gain sup rieur est strictement interdite Pour emp cher toute interf rence radio au service faisant l objet d une licence cet appareil doit tre utilis l int rieur et loin des fen tres afin de garantir une protection optimale Si le mat riel ou son antenne d mission est install l ext rieur il doit faire l objet d une licence L installateur de cet quipement radio doit veiller ce que l antenne soit implant e et diri
99. c utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or ot
100. cartridges are designed to stop working after delivering a fixed amount of toner A variable amount of toner may remain in them when replacement is required If you do not accept these terms return the unopened package to your point of purchase Replacement toner cartridge s sold without these terms are available through www lexmark com may be refilled by you ora third party as the only cartridge alternative to be used with the licensed printer LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS PLEASE READ CAREFULLY BEFORE USING THIS PRODUCT BY USING THIS PRODUCT YOU AGREE TO BE BOUND BY ALL THE TERMS AND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS IF YOU DO NOT AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS PROMPTLY RETURN THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID IF YOU ARE INSTALLING THIS PRODUCT FOR USE BY OTHER PARTIES YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES ACCEPTANCE OF THESE TERMS DEVICE LICENSE AGREEMENT The patented printer is licensed for and designed to work with only genuine Lexmark toner cartridges and developer components for the life of the patented printer Under this patent license you agree to 1 use only genuine Lexmark toner cartridges and developer components with this printer except as otherwise provided below and 2 pass this license agreement to any subsequent user of this printer The patented Lexmark t
101. ce to cool before touching 2 Open the top door Maintaining the printer 182 3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit 4 Remove the right side cover Maintaining the printer 183 6 Lift the blue levers on the imaging kit and then pull it toward you 7 Press down on the blue levers grasp the handles on the sides and then pull the imaging kit out Warning Potential Damage Do not touch the underside of the imaging kit This could damage the imaging kit 8 Remove the used developer unit E 9 Place the used developer in the enclosed package 10 Unpackthe replacement developer unit Leave the packaging on the developer unit 11 Gently shake the developer unit side to side Maintaining the printer 184 12 Remove the red shipping cover from the developer unit 13 Insert the developer unit s 14 Align and insert the imaging kit Maintaining the printer 185 15 Replace the waste toner bottle 16 Replace the right side cover Maintaining the printer 186 17 Replace the toner cartridges 18 Close the top door 19 Close the front door Maintaining the printer 187 Recycling Lexmark products To return Lexmark products to Lexmark for recycling 1 If you are returning a print cartridge place it in the return bag that came with your product Note The return bag is not available in all countries and re
102. cific tray Normal Note Normal is the factory default setting Heavy Labels Weight Identifies the relative weight of the labels loaded Light in a specific tray Normal Note Normal is the factory default setting Heavy Envelope Weight Identifies the relative weight of the envelopes Light loaded in a specific tray or feeder Normal Note Normal is the factory default setting Heavy Card Stock Weight Identifies the relative weight of the card stock Light loaded in a specific tray Normal Notes Heavy Normal is the factory default setting Settings appear only if card stock is supported Light Paper Weight Light Identifies the relative weight of the light paper loaded in a specific tray Notes Light is the factory default setting Settings appear only if light paper is supported Heavy Paper Weight Heavy Identifies the relative weight of the heavy paper loaded in a specific tray Notes Heavyis the factory default setting Settings appear only if heavy paper is supported Understanding printer menus 115 Menu items Definition Rough Cotton Paper Weight Identifies the relative weight of the rough cotton Normal paper loaded in a specific tray Notes Normal is the factory default setting Settings appear only if rough cotton paper is supported Custom x Identifies the relative weight of the custom paper Light type loaded in a specific tray Normal Notes
103. could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Notices 225 Any questions regarding this compliance information statement should be directed to Director of Lexmark Technology amp Services Lexmark International Inc 740 West New Circle Road Lexington KY 40550 859 232 3000 Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Standard ICES 003 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de classe B est conforme aux exigences de la norme canadienne relative aux quipements pouvant causer des interf rences NMB 003 European Community EC directives conformity This productis in conformity with the protection requirements of EC Council directives 2004 108 EC and 2006 95 EC on the approximation and harmonization ofthe laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits A declaration of conformity with the requirements of the directives has been signed by the D
104. ct a country or region and then select ae Ect your printer DIS the Customer Support link Select your printer model x Vis Note For additional information about contacting Lexmark see the printed warranty that came with your printer UAWN From the Support Tools section click e Mail Support o Complete the form and then click Submit Request Selecting a location for the printer When selecting a location for the printer leave enough room to open trays covers and doors If you plan to install any options leave enough room for them also It is important to Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard Provide a flat sturdy and stable surface Keep the printer Away from the direct airflow of air conditioners heaters or ventilators Free from direct sunlight humidity extremes or temperature fluctuations Clean dry and free of dust Allow the following recommended amount of space around the printer for proper ventilation Learning about the printer 14 1 100 mm 3 9 in 482 6 mm 19 in 100 mm 3 9 in A WIN 100 mm 3 9 in E 360 mm 14 in When the printer is set up allow clearance around it as shown Learning about the printer 15 Printer configurations Basic models 1 Printer control panel Automatic Document Feeder ADF Standard exit bin Top door latch
105. ctory default setting Color Samples sRGB Display sRGB Vivid Display True Black Vivid Prints sample pages for each of the RGB and CMYK color conversion tables used in the printer Notes Selecting any setting prints the sample Color samples consist of a series of colored boxes along with the RGB or CMYK ff RGB combination that creates the color observed These pages can be used to help US CMYK decide which combinations to use to get the desired printed output ELIO ENVIS From a browser window type the IP address of the printer to access a complete Vivid CMYK list of color sample pages from the Embedded Web Server Off CMYK Manual Color RGB Customizes the RGB color conversions The values for each setting are RGB Image Vivid RGB Text sRGB Display RGB Graphics Display True Black sRGB Vivid Off Notes Vivid applies a color conversion table that produces brighter more saturated colors sRGB Display is the factory default setting for RGB Image This applies a color conversion table to an output that matches the colors displayed on a computer monitor Display True Black applies a color conversion table that uses only black toner for neutral gray colors sRGB Vivid is the factory default setting for RGB Text and RGB Graphics sRGB Vivid applies a color table that increases saturation This is preferred for business graphics and text Off turns off color conversion Understanding printer
106. current default setting Note Supplies Menu Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Imaging Kit Waste Toner Bottle Settings General Settings Copy Settings Fax Settings Flash Drive Menu Print Settings Set Date Time Paper Menu Default Source Size Type Paper Texture Paper Weight Paper Loading Custom Type Custom Scan Sizes Universal Setup Reports Menu Settings Page Device Statistics Network Setup Page Wireless Setup Page Shortcut List Fax Job Log Fax Call Log Copy Shortcuts E mail Shortcuts Fax Shortcuts Profiles List Print Fonts Print Directory Print Defects Print Demo Asset Report Understanding printer menus 109 Network Ports Active NIC Network Menu Wireless Menu USB Menu Supplies menu Menu item Early Warning Low Invalid Replace Missing or Defective OK Unsupported cyan Magenta Yellow or Black Toner Cartridges Shows the status of the toner cartridges Description Note 88 Replace lt color gt Cartridge indicates the cartridge is nearly empty and print quality problems may result Imaging Kit OK Replace Black Imaging Kit Replace Black and Color Imaging Kit Shows the status of the imaging kit Waste Toner Box Near Full Replace Missing OK Shows the status of the waste toner bottle Paper menu Default Source menu Default Source Tray lt x gt MP Feeder Manual Paper Manual Env Menu item
107. d 0 199 allows a custom setting to be assigned Tray Renumber View Factory Def None Displays the factory default setting assigned to each tray drawer or feeder Tray Renumber Restore Defaults Returns all tray drawer and feeder assignments to the factory default settings Yes No Image menu Menu item Description Auto Fit Selects the optimal paper size scaling and orientation On Notes Off On is the factory default setting The On setting overrides scaling and orientation settings for some images Invert Inverts bi tonal monochrome images On Notes Off e Off is the factory default setting The font size can be increased in 1 point increments This setting does not apply to GIF or JPEG images Understanding printer menus 145 Menu item Scaling Anchor Top Left Best Fit Anchor Center Fit Height Width Fit Height Fit Width Description Scales the image to fit the selected paper size Note Best Fit is the factory default setting Orientation Portrait Landscape Rev Portrait Rev Landscape PictBridge menu Sets the image orientation Note Portrait is the factory default setting Menu item Description Photo Size Controls the printed size of each photo printed from a PictBridge enabled device Auto Notes L 2L Auto is the factory default setting Hagaki Postcard e if both the printer and the PictBridge enabled camera have a value for this Car
108. d Otherwise press 2 on the numeric keypad Copying using the ADF 1 Load an original document faceup short edge first into the ADF Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Adjustthe paper guides 3 From the printer control panel press the Copy button or use the keypad to enter the number of copies Copying 62 4 5 Change the copy settings as needed From the printer control panel press Ga for a black only copy or Efor a color copy Copying using the scanner glass 1 Uu AB W N Place an original document facedown on the scanner glass in the upper left corner From the printer control panel press the Copy button or use the keypad to enter the number of copies Change the copy settings as needed From the printer control panel press BB for a black only copy or for a color copy Place the next document on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying photos a Uu 5 WN Place a photo facedown on the scanner glass in the upper left corner From the printer control panel press the Copy button Press the Content button until the light next to Photo comes on Change the copy settings as needed From the printer control panel press IJ for a black only copy or E for a color copy Place the next document on the scann
109. d Size setting the value in the camera supersedes the value in the printer 100 x 150 mm 4x6in 8x10in Letter A4 A5 JIS B5 Layout Determines the maximum number of images that can print on one side of paper Auto Notes Off 2Up Auto is the factory default setting 3Up f both the printer and the PictBridge enabled camera have a value for this 4 Up setting the value in the camera supersedes the value in the printer 6Up 9 Up 12Up 16Up Index Print Understanding printer menus 146 Menu item Description Quality Determines which resolution toner darkness and colorsaver values the device uses Normal when printing photos sent from a PictBridge enabled device Draft Notes Fine Normal is the factory default setting f both the printer and the PictBridge enabled camera have a value for this setting the value in the camera supersedes the value in the printer Paper Source Identifies the printer default input source when printing photos from a MP Feeder PictBridge enabled device Tray o Notes Manual Paper MP Feederis the factory default setting Aphotosize larger than the size of the media installed in the printer input source cannot be selected Set Date and Time View Date Time Menu item Description Displays the time in YYYY MM DD HH MM format Note This is a view only screen Set Date Time Yes No Instructs the printer to run the setup wizard Notes e Yes is the factory defa
110. des in the tray to the correct positions for the paper size loaded CHECK THE PAPER Make sure you are using paper that meets the printer specifications Print is too light These are possible solutions Try one or more of the following CALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected If a cartridge is replaced then you can calibrate the colors manually 1 From the printer control panel press B 2 Fromthe Admin menu press the arrow buttons until Settings appears and then press i 3 Press the arrow buttons until Print menu appears and then press E 4 Press the arrow buttons until Quality menu appears and then press M 5 Press the arrow buttons until Color Adjust appears and then press E Calibrating appears Troubleshooting 212 CHECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too light the RGB Brightness setting is too light or the RGB Contrast setting is too low 1 From the printer control panel press B 2 Fromthe Admin menu press the arrow buttons until Settings appears and then press M 3 Press the arrow buttons until Print menu appears and then press E 4 Press the arrow buttons until Quality menu appears and then press Xl 5 Press the arrow buttons until Toner Darkness RGB Brightness or RGB Contrast appears and then press M 6 Change the selected setting to a lower value and then press i THE PAPE
111. ding a fax at a scheduled time 93 sending using the computer 90 sending using the printer control panel 89 setting the date and time 88 setting the outgoing fax name and number 88 turning daylight saving time on or off 89 using shortcuts 92 using the address book 92 viewing a faxlog 93 FCC notices 223 224 227 features Scan Center 99 File corrupt 150 finding information customer support 13 publications 13 Finishing menu 138 flash drive 57 Flash Drive menu 135 flash memory card installing 27 Flushing buffer 150 font sample list printing 59 forwarding faxes 96 G guidelines card stock 57 envelopes 55 labels paper 56 letterhead 54 transparencies 55 H Hex Trace 150 holding faxes 95 Image menu 145 Imaging Kit 150 imaging kits ordering 165 replacing 169 175 Incoming call 150 Insert Tray x 150 installing options in driver 35 printer software 35 installing printer software adding options 35 Invalid Engine Code 151 Invalid Network Code 151 J jams avoiding 101 locating doors and trays 102 locations 102 numbers 102 jams clearing 200 103 201 103 202 104 230 106 235 106 242 106 250 107 290 107 L labels paper tips on using 56 LADP connection error 151 letterhead copying to 64 loading manual feeder 54 loading trays 54 tips on using 54 light indicator 17 Line busy 151 linking trays 37 Load src with x 151 Load single sheet feeder with x 151 loading 250 sheet tray standard
112. display to a Ready state 15 300 Note 30 seconds is the factory default setting Understanding printer menus 125 Menu item Description Timeouts Sets the amount of time in seconds the printer waits to receive an Print Timeout end of job message before canceling the remainder of the print Disabled job 1 255 Notes 90 seconds is the factory default setting When the timer expires any partially printed page still in the printeris printed and then the printer checks to see if any new print jobs are waiting Print Timeout is available only when using PCL or PPDS emulation This setting has no effect on PostScript emulation print jobs Timeouts Sets the amount of time in seconds the printer waits for additional Wait Timeout data before canceling a print job Disabled Notes 15 65535 40 seconds is the factory default setting Wait Timeout is available only when the printer is using PostScript emulation This setting has no effect on PCL or PPDS emulation print jobs Print Recovery Auto Continue Disabled 5 255 Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period Notes Disabled is the factory default setting e 5 255 isa range of time in seconds Print Recovery Jam Recovery On Off Auto Specifies whether the printer reprints jammed pages Notes Auto is the factory default setting The printer reprints jammed
113. e first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Ifyou are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line 4 Enter the fax number and then press 5 From the Fax area press the Options button 6 Press the arrow buttons until Delayed Send appears and then press E Set Send Time appears on the first line and HH MM with a blinking cursor appears on the second line 7 Using the numeric keypad enter the time you want to send the fax After you enter the time the cursor moves to the AM or PM field if the printer clock is set to 12 Hour format Press the arrow buttons to change from AM to PM or PM to AM 8 Press M Set Send Date appears on the first line and MM DD YYYY with a blinking cursor appears on the second line 9 Using the numeric keypad enter the date you want to send the fax 10 Press M BJ to send a black only fax or J to send a color fax Viewing a fax log 1 Open a Web browser 2 Inthe address bar type the IP address of the printer and then press Enter Faxing 93 3 Click Reports 4 Click Fax Settings 5 Click Fax Job Log or Fax Call Log Canceling an outgoing fax
114. e menu Warning Potential Damage Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray The temperature of the fuser varies according to the specified Paper Type Paper may not be properly processed if an inaccurate Paper Type is selected Assigning a Custom Type x name Assign a Custom Type x name to a tray to link or unlink it Associate the same Custom Type x name to each tray that you want to link Only trays with the same custom names assigned will link 1 Make sure the printer is on and Ready appears 2 From the printer control panel press E 3 Press the arrow buttons until Paper Menu appears and then press LJ 4 Press the arrow buttons until Size Type appears and then press EB 5 Press the arrow buttons and then press EA to select the tray The Paper Size menu appears 6 Press the arrow buttons until the Paper Type menu appears 7 Press BA Loading paper and specialty media 37 8 Press the arrow buttons until Custom Type lt x gt or another custom name appears and then press Submitting changes appears followed by Paper Menu 9 Press D and then press Eto return to the Ready state Setting the Paper Size and Paper Type Note Trays with matching Paper Size and Paper Type settings are automatically linked by the printer When a linked tray runs out of paper the printer draws from another tray To change the Paper Size and Paper Type settings
115. e of purchase for a relocation kit Maintaining the printer 190 Administrative support Finding advanced networking and administrator information This chapter covers basic administrative support tasks For more advanced system support tasks see the Networking Guide on the Software and Documentation CD and the Embedded Web Server Administrator s Guide on the Lexmark Web site at www lexmark com Restoring the factory default settings Menu settings marked with an asterisk indicate the active settings You can restore the original printer settings often referred to as the factory default settings 1 2 3 4 5 6 7 Make sure the printer is on and Ready appears From the printer control panel press B Press the arrow buttons until Settings appears and then press Jl Press the arrow buttons until General Settings appears and then press EB Press the arrow buttons until Factory Defaults appears and then press v Press the arrow buttons until Restore Now appears and then press EB Submitting changes appears briefly Press D and then press until Ready appears The following factory default settings are restored All downloaded resources in the printer memory are deleted This includes fonts macros and symbol sets All settings return to the factory default settings except Printer Language in the Setup menu and custom settings in the Network and USB menus Adjusting Power Saver Nn QQ wu BF WN Make sure t
116. e protectors uninterrupted power supplies or extension cords Other electrical equipment plugged into the outlet is working Once you have checked each of these possibilities turn the printer off and then back on This often fixes the problem with the scanner Troubleshooting 199 Scan was not successful These are possible solutions Try one or more of the following CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer AN ERROR MAY HAVE OCCURRED IN THE PROGRAM Turn off and then restart the computer Scanning takes too long or freezes the computer These are possible solutions Try one or more of the following OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING Close all programs not being used THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution Poor scanned image quality These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean lint free cloth dampened with water For more information see Cleaning the scanner glass on page 189 ADJUST THE SCAN RESOLUTION Increase the resolution of the scan for a higher quality output CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sur
117. e support 193 Troubleshooting Solving basic printer problems If there are basic printer problems or the printer is unresponsive make sure The power cord is plugged into the printer and a properly grounded electrical outlet The electrical outlet is not turned off by any switch or breaker The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords Other electronic equipment plugged into the outlet is working The printer is turned on Check the printer power switch The printer cable is securely attached to the printer and the host computer print server option or other network device All options are properly installed The printer driver settings are correct Once you have checked each of these possibilities turn the printer off wait for about 10 seconds and then turn the printer back on This often fixes the problem Solving printing problems Multiple language PDFs do not print The documents contain unavailable fonts 1 Open the document you want to print in Adobe Acrobat 2 Click the printer icon The Print dialog appears 3 Select Print as image 4 Click OK Printer control panel display is blank or displays only diamonds The printer self test failed Turn the printer off wait about 10 seconds and then turn the printer back on If Performing Self Test and Ready do not appear turn the printer off and contact Customer Support Error message about
118. e the document or photo is loaded facedown on the scanner glass in the upper left corner Troubleshooting 200 Partial document or photo scans These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper menu 2 Before sending the job to print specify the correct size setting For Windows users specify the size from Print Properties For Macintosh users specify the size from the Page Setup dialog Cannot scan from a computer These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer Solving fax problems Caller ID is not shown Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service If your region supports multiple caller ID patterns you may have to change the default setting There are two settings available FSK pattern 1 and DTMF pattern 2 The availability of these settin
119. e underside of the scanner cover until itis clean and dry 5 Close the scanner cover Moving the printer Before moving the printer A CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to move it safely CAUTION POTENTIAL INJURY Before moving the printer follow these guidelines to avoid personal injury or printer damage Turn the printer off using the power switch and then unplug the power cord from the wall outlet Disconnect all cords and cables from the printer before moving it Maintaining the printer 189 Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time Note Use the handholds located on both sides of the printer to lift it off the optional drawer Warning Potential Damage Damage to the printer caused by improper moving is not covered by the printer warranty Moving the printer to another location The printer and options can be safely moved to another location by following these precautions e Any cart used to move the printer must have a surface able to support the full footprint of the printer Any cart used to move the options must have a surface able to support the dimensions of the options Keep the printer in an upright position Avoid severe jarring movements Shipping the printer When shipping the printer use the original packaging or call the plac
120. ed seases decades 207 Solving paper feed Problems ss aidsaseasnnaicdemnianadananait aadspndinmnamenni AEE REER 207 Paper requently JatTis s c titer tet ree YR Pets Pages ERR EPARNER EUER QUEEN NERA RU sea VORNE ERRM PHI RHONE Nea canted 207 Paper jam message remains after jam is cleared 207 Page that jammed does not reprint after you clear the jain sssscsssscssseccssseecssescsseecescccsssessssecessecessccesnceseceeseeeeanees 207 Solving printquality proble MS s tb re retenue A Aa ust vna AA E E e En e 208 Blank pages o eeeee te eee ete e REED RR EE EN EAR NEAR 208 Characters have jagged or uneven edges sssesccesscenescssssnsessesenessensecseesssesseesnessensessessesenessnesscncesseesssesnessnecesnessssensseenetss 208 Clipped irages rete ERN NU i I NEE RERO REN WEAR LELLE Dark lines sS ERR REA RN ERN DENN Gray background Incorrect margins Light colored line white line or incorrectly colored line udiimec aM RC DR Id ruso re PIE Tali p Repeating defects eroe eee tte eet eie o eee e eee eet ee ve N o N Ea Een EaD Skewed Dritter ere ere eoe ede doeet desee eet eee tie tton Printistoo ligit sor eH EG ERI RARE RHET RI ARRAFISHEE RR USA nanan oS PRUE IS COO dark Eee tete ere tette ee eee He ep eee To e Kate efe To e ETE PD LE Toner fog or background shading appears on the page Toner rubs off Contents
121. eecseccssecsscesssesseeessecessecsseeseesuecssecsnseesseeseeesseesseeesees 194 Woj Re CHAOLA 018 o 195 Job takes longer than expected to print sssssssessscesecceesceceessseessssessssssssssssssssssssssssseesssteeessseeesseeeeeseeeeeeeeeeeeseeeessseeesssneessssssss 195 Job prints from the wrong tray or on the wrong paper esssssccsssecsseecssecccsseecssnccesseccssecessecessscesssccssscessecsesnccesneeesseeesees 196 Incorrect characters print tet t tei te te tee e d rece re ec e ee SEN etuer ertet eee 196 Tray linking does not WOrKk aert teretes dette dte a ee ere beoe beet 196 Large jobs donot collat ERRARE AER ERERNR A ERR rede e CRT AAi 196 Unexpected page breaks oCcCUt a e ettet i a Pe CERE RH SER REIN RR TEES 197 Solving COPY problems coste o netter siete tte ia tu Uf ined ive bn d er tenia ie utter iNe 197 Contents 7 Copier does not respond oreet tede ede edente tede ie eere tele doeet Scanner UNITE does not close ete ERER REA A E Hast done Vestre ees eiii regere age Poor copy quality siete epe ep ep e sq p RR E Assad HR HER ai Hate T PRU EUR Eod Partial document or photo copies Solving scabnerproblerms nei ertet reote teet Checking an unresponsive scanner Scan was hot suecCessful e tette e REN REESE RE RISE EE dassentdestauba cove lavescasechavedcubevanseneusdecnn ETE caveveubuatevens Scanning takes too long or freezes the COMPUTE
122. en Replace black and color imaging kitorReplace black imaging kit appears ordera replacement imaging kit Part number Black and Color Imaging Kit C540X71G Black Imaging Kit C540X74G Ordering a waste toner bottle When 82 Replace Waste Toner appears order a replacement waste toner bottle The waste toner bottle must be replaced when 82 Replace Waste Toner appears Part name Part number C540x75G Maintaining the printer 165 Replacing supplies Replacing the waste toner bottle Replace the waste toner bottle when 82 Replace waste toner appears The printer will not continue printing until the waste toner bottle is replaced 1 Unpack the replacement waste toner bottle 2 Grasp the front door at the side handholds and then pull it toward you A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching 3 Open the top door Maintaining the printer 166 4 Remove the right side cover 6 Place the waste toner bottle in the enclosed packaging 7 Insert the new waste toner bottle Maintaining the printer 167 8 Replace the right side cover 9 Close the top door 10 Close the front door Maintaining the printer 168 Replacing a black imaging kit Replace the black imaging kit when Imaging Kit appears 1 Grasp the front door at the side handholds and then pull it toward you A C
123. er glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying on specialty media Copying to transparencies 1 O ON AO Un FP Uu NM Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Source appears and then press E Press the arrow buttons until the tray or source containing the transparencies appears and then press Change the copy settings as needed Press EJ for a black only copy or J for a color copy If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 63 Copying to letterhead 1 O On aA Ui FF W N Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loadin
124. er telecommunications devices in your home such as telephones or answering machines may not work A distinctive ring service may be available from your telephone service provider This service allows you to have multiple phone numbers on one telephone line with each phone number having a different ring pattern This may be useful for distinguishing between fax and voice calls If you subscribe to a distinctive ring service follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to bottom LINE jack on the back of the printer 2 Connect the other end of the telephone cable to an active analog telephone wall jack UR d Faxing 79 3 Change the distinctive ring setting to match the setting you want the printer to answer b c d e From the printer control panel press B Press the arrow buttons until Settings appears and then press EJ Press the arrow buttons until Fax Settings appears and then press EE Press the arrow buttons until Distinctive Rings appears and then press EB Press the arrow buttons until the desired ring tone appears and then press EB Connecting a telephone or answering machine to the same telephone line 1 Remove the plug from the EXT port a on the back of the printer Note Once this plug is removed any country or region specific equipment you connect to the printer by way of the adapter as shown will not function pr
125. ers Description Specifies whether a border is printed around the edge of the page at the margins On Note Off is the factory default setting Off Collate Keeps the pages of a print job stacked in sequence when making multiple copies On of the job Off Note On is the factory default setting Original Size Specifies the paper size of the original document Letter Notes Legal Executive Letter is the US factory default setting A4 is the international factory default f setting Folio S Asetting with an indicates it is the current default setting tatement Universal ID Card 4x6 in 3x5in Business Card Custom Scan Size x A4 A5 Oficio Mexico A6 JIS B5 Paper Source Tray x Single Sheet Feeder Multi Sheet Feeder Specifies the paper source for copy jobs Note Tray 1 is the factory default setting Transparency Separators On Places a sheet of paper between transparencies Note On is the factory default setting Off Separator Sheets Places a sheet of paper between pages copies or jobs based on the value selected None Note None is the factory default setting Between Copies Between Jobs Between Pages Separator Source Specifies a paper source Tray o Note Tray 1 is the factory default setting Manual Feeder Darkness Specifies the level of darkness for the copy job 4 to 4 Note The factory default setting is 0 Number of Copies Specifies the number of copies for the co
126. es to scan but emphasizes a reproduction ofthe full dynamic range of tones in the original document This increases the amount of information saved Sides Duplex 1 sided to 1 sided 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided Specifies whether an original document is duplex two sided or simplex one sided and then specifies whether the copy should be duplex or simplex Notes Duplex is not available on selected models 1sided to 1 sided The original page has printing on one side The copied page will have printing on one side 1 sided to 2 sided The original page has printing on one side The copied page will have printing on both sides For example if the original is six sheets the copy is three sheets with printing on both sides 2 sided to 1 sided The original page has printing on both sides The copied page will have printing on only one side For example if the original draft is three sheets of paper with an image on each side of each sheet then the copy is six sheets with only one image on one side of each sheet 2 sided to 2 sided The original page has printing on both sides The copy mimics the original exactly Paper Saver Off 20n 1 Portrait 20n 1 Landscape 4 on 1 Portrait 4on 1 Landscape Sets two or four sheets of an original document together on the same page Note Off is the factory default setting Understanding printer menus 127 Menu item Print Page Bord
127. etting Inches can be increased in 0 01 inch increments e 356 mmis the international factory default setting Millimeters can be increased in 1 mm increments Reports menu Reports menu Note When you select a menu item from the Reports menu the indicated report prints Menu item Description Menu Settings Page Prints a report containing information about paper loaded into trays installed memory the total page count alarms timeouts the printer control panel language the TCP IP address the status of supplies the status of the network connection and other information Device Statistics Prints a report containing printer statistics such as supply information and details about printed pages Network Setup Page Prints a report containing information about the network printer settings such as the TCP IP address information Note This menu item appears only for network printers or printers connected to print servers Shortcut List Prints a report containing information about configured shortcuts Fax Job Log Prints a report containing information about the last 200 completed faxes Fax Call Log Prints a report containing information about the last 100 attempted received and blocked calls Copy Shortcuts Prints a report containing information about copy shortcuts E mail Shortcuts Prints a report containing information about e mail shortcuts Fax Shortcuts Prints a report containing inf
128. excluded or modified If any such provisions apply then to the extent Lexmark is able Lexmark hereby limits its liability for breach of those provisions to one of the following providing you a replacement copy of the Software Program or reimbursement of the price paid for the Software Program The Software Program may include internet links to other software applications and or internet web pages hosted and operated by third parties unaffiliated with Lexmark You acknowledge and agree that Lexmark is not responsible in any way for the hosting performance operation maintenance or content of such software applications and or internet web pages 3 LIMITATION OF REMEDY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW ANY AND ALL LIABILITY OF LEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT IS EXPRESSLY LIMITED TO THE GREATER OF THE PRICE PAID FOR THE SOFTWARE PROGRAM AND FIVE U S DOLLARS OR THE EQUIVALENT IN LOCAL CURRENCY YOUR SOLE REMEDY AGAINST LEXMARK IN ANY DISPUTE UNDER THIS SOFTWARE LICENSE AGREEMENT SHALL BE TO SEEK TO RECOVER ONE OF THESE AMOUNTS UPON PAYMENT OF WHICH LEXMARK SHALL BE RELEASED AND DISCHARGED OF ALL FURTHER OBLIGATIONS AND LIABILITY TO YOU IN NO EVENT WILL LEXMARK ITS SUPPLIERS SUBSIDIARIES OR RESELLERS BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT EXEMPLARY PUNITIVE OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO LOST PROFITS OR REVENUES LOST SAVINGS INTERRUPTION OF USE OR ANY LOSS OF INACCURACY IN O
129. ff PS SmartSwitch Sets the printer to automatically switch to PS emulation when a print job requires On it regardless of the default printer language Off Notes Onisthe factory default setting When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off Understanding printer menus 120 Menu item NPA Mode Off Auto Description Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes Auto is the factory default setting Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Network Buffer Disabled Auto Sets the size of the network input buffer Notes Auto is the factory default setting The value can be changed in 1 K increments The maximum size allowed depends on the amount of memory in the printer the size of the other link buffers and whether Resource Save is set to On or Off To increase the maximum size range for the Network Buffer disable or reduce the size of the USB buffer Changing this setting from the printer control panel and then exiting the menus causes the printer to restart T
130. ff 215 toner specks 216 uneven print density 217 print troubleshooting error reading USB drive 194 incorrect characters print 196 incorrect margins 210 jammed page does not reprint 207 job prints from wrong tray 196 job prints on wrong paper 196 job takes longer than expected 195 jobs do not print 195 Large jobs do not collate 196 multiple language PDFs do not print 194 paper curl 211 paper frequently jams 207 tray linking does not work 196 unexpected page breaks occur 197 printer configurations 16 minimum clearances 14 models 16 moving 189 190 selecting a location 14 shipping 190 printer messages 150 displayed 158 200 Paper jam area name 159 201 yy Paper jam area name 159 202 yy Paper jam area name 159 230 yy Paper jam area name 159 235 Paper Jam Check Duplex 159 24x Paper Jam Check Tray x 159 250 yy Paper jam area name 160 290 292 ADF Scanning Jams 160 293 Paper Missing 160 293 02 Flatbed Cover Open 160 294 ADF Jam 160 30 yy color cartridge missing 155 31 Defective Imaging Kit 155 34 Short paper 156 35 Insufficient memory to support Resource Save feature 156 Index 242 37 Insufficient memory to collate job 156 38 Memory Full 156 39 Complex page some data may not have printed 156 40 color Invalid refill change cartridge 156 50 PPDS Font Error 156 51 Defective flash detected 157 52 Not enough free space in flash memory for resources 157 53 Unformatted flash detected 157
131. figurations printer 16 connecting the printer to computer modem 86 conserving supplies 163 contacting Customer Support 221 control panel printer 17 copy quality adjusting 67 improving 69 Copy Settings menu 127 copy troubleshooting copier does not respond 197 partial document or photo copies 199 poor copy quality 198 poor scanned image quality 200 scanner unit does not close 197 copying adjusting quality 67 canceling a copy job 69 collating copies 67 enlarging 66 from one size to another 64 improving copy quality 69 making a copy lighter or darker 66 multiple pages on one sheet 68 on both sides of the paper duplexing 65 photos 63 placing separator sheets between copies 68 quick copy 62 reducing 66 selecting a tray 65 to letterhead 64 to transparencies 63 using the ADF 62 using the scanner glass 63 Custom Scan Sizes menu 118 Custom Types menu 117 Cyan Low 150 D date and time setting 88 Default Source menu 110 Defective lt color gt Cartridge 155 Dialing 150 directory list printing 60 display troubleshooting display is blank 194 display shows only diamonds 194 display printer control panel 17 distinctive ring service connecting to 79 DO NOT TOUCH 150 documents printing from Macintosh computer 53 from Windows 53 duplexing 65 E Embedded Web Server 192 administrator settings 191 does not open 221 networking settings 191 setting up e mail alerts 192 Embedded Web Server Administrator s Guide 19
132. filter may look different than the one in the illustration 3 Connect the DSL filter cable to an active telephone wall jack FS Sa Connecting to a PBX or ISDN system There is a plug installed in the EXT port a of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work Faxing 78 If you use a PBX or ISDN converter or terminal adapter then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the LINE port on the back of the printer 2 Connect the other end of the telephone cable to the port designated for fax and telephone use Notes Make sure the terminal adapter is set to the correct switch type for your region Depending on the ISDN port assignment you may have to connect to a specific port When using a PBX make sure the call waiting tone is off When using a PBX system dial the outside line prefix before dialing the fax number For more information on using the fax with a PBX system see the documentation that came with your PBX system Connecting to a Distinctive Ring Service There is a plug installed in the EXT port a of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it oth
133. g e de mani re n mettre aucun champ HF d passant les limites fix es pour l ensemble de la population par Sant Canada Reportez vous au Code de s curit 6 que vous pouvez consulter sur le site Web de Sant Canada www hc sc gc ca rpb Le terme IC pr c dant le num ro de d accr ditation inscription signifie simplement que le produit est conforme aux sp cifications techniques d Industry Canada European Community EC directives conformity statement for radio products This product is in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC and 1999 5 EC on the approximation and harmonization ofthe laws ofthe Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment Operation is allowed in all EU and EFTA countries but is restricted to indoor use only Compliance is indicated by the CE marking A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support Lexmark International S A Boigny France Notices 225 This product satisfies the limits of EN 55022 safety requirements of EN 60950 radio spectrum requirements of ETSI EN 300 328 and the EMC requirements of EN 55024 ETSI EN 301 489 1 and ETSI EN 301 489 17 Cesky Spole nost Lexmark International Inc
134. g a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Source appears and then press M Press the arrow buttons until the tray or source containing the letterhead appears and then press E Change the copy settings as needed UJ for a black only copy or LJ for a color copy If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Customizing copy settings Copying from one size to another 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Copy button 4 From the Copy area press the Options button O N QAU Original Size appears Press M Press the arrow buttons until the size of the original document appears and then press E Press the arrow buttons until Paper Source appears and then press E Press the arrow buttons until the tray or source containing the size you want the copy to be ap
135. gions 2 Visit our Web site at www lexmark com recycle 3 Follow the instructions on the computer screen Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding 2 Remove paper from the standard exit tray 3 Dampen a clean lint free cloth with water Warning Potential Damage Do not use household cleaners or detergents as they may damage the finish of the printer 4 Wipe only the outside of the printer making sure to include the standard exit tray Warning Potential Damage Using a damp cloth to clean the interior may cause damage to your printer 5 Make sure the standard exit tray is dry before beginning a new print job Maintaining the printer 188 Cleaning the scanner glass Clean the scanner glass if you encounter print quality problems such as streaks on copied or scanned images Note Clean both areas of the scanner glass and both white underside areas 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the scanner cover 1 White underside ADF cover 2 White underside scanner glass cover 3 Scanner glass 4 ADF glass P4 3 Wipe the scanner glass until it is clean and dry 4 Wipe the whit
136. glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button Press the Darkness button Press the arrow buttons to make the copy lighter or darker Press Bl for a black only copy or for a color copy on OO Uu A W N If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 66 Adjusting copy quality 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Copy button 4 Press the Content button until the light comes on next to the setting that best represents what you are copying e Text Used for original documents that are mostly text or line art Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Used when the original document is a high
137. gs by way of the Fax menu depends on whether your country or region supports multiple caller ID patterns Contact your telecommunications company to determine which pattern or switch setting to use Troubleshooting 201 Cannot send or receive a fax These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears CHECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure if applicable Telephone Handset Answering machine CHECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack 2 Listen for a dial tone 3 If you do not hear a dial tone then plug a different telephone into the wall jack 4 If you still do not hear a dial tone then plug a telephone into a different wall jack 5 f you hear a dial tone then connect the printer to that wall jack REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST The fax modem is an analog device Certain devices can be connected to the printer so that digital telephone services can be used e Ifyou are using an ISDN telephone service then connect the printer to an analog telephone port an R interface port on an ISDN terminal adapter For more information and to request an R interface port contact your ISDN provider f youare using DSL then connect to a DSL filter or router that wi
138. he Software Program to you for concurrent use you must limit the number of authorized users to the number specified in your agreement with Lexmark You may not separate the components of the Software Program for use on more than one computer You agree that you will not Use the Software Program in whole or in part in any manner that has the effect of overriding modifying eliminating obscuring altering or de emphasizing the visual appearance of any trademark trade name trade dress or intellectual property notice that appears on any computer display screens normally generated by or as a result of the Software Program b Copying You may make one 1 copy of the Software Program solely for purposes of backup archiving or installation provided the copy contains all of the original Software Program s proprietary notices You may not copy the Software Program to any public or distributed network c Reservation of Rights The Software Program including all fonts is copyrighted and owned by Lexmark International Inc and or its suppliers Lexmark reserves all rights not expressly granted to you in this Software License Agreement d Freeware Notwithstanding the terms and conditions of this Software License Agreement all or any portion ofthe Software Program that constitutes software provided under public license by third parties Freeware is licensed to you subject to the terms and conditions of the software license agreement accompanying s
139. he arrow buttons until the fax shortcut you want appears Then press 5 Press 1 to enter another fax number or press 2 to end fax number entry 6 Press Bo send a black only fax or EF to send a color fax Faxing 39 Sending a fax using the computer Faxing from a computer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software programs For Windows users 1 From your software program click File gt Print 2 From the Print window select your printer and then click Properties Note In order to perform this function from your computer you must use the PostScript printer driver for your printer 3 Click the Other Options tab and then click Fax 4 Click OK and then click OK again 5 On the Fax screen type the name and number of the fax recipient 6 Click Send For Mac OS X version 10 5 users The steps for sending a fax from the computer vary depending on your operating system For specific instructions using other Macintosh OS versions see your Mac OS Help 1 With a document open choose File gt Print 2 From the Printer pop up menu choose your printer Note In order to see the fax options on the Print dialog you must use the fax driver for your printer To install the fax driver choose Add a printer and then install the printer again with a different name choosing the fax version of the driver 3 Enter the fax information fo
140. he menu selection is updated Mac Binary PS On Off Auto Sets the printer to process Macintosh binary PostScript print jobs Notes Auto is the factory default setting The Off setting filters print jobs using the standard protocol The On setting processes raw binary PostScript print jobs Network Setup Reports Menu Network Card menu TCIP Menu IPv6 Menu Wireless menu AppleTalk menu Lists all the network setup menus regardless of the active network of the printer Note Certain options are not available on selected printer models Wireless menu Use the following menu items to view or configure the wireless internal print server settings Note This menu is available only for network models or printers attached to print servers when an optional wireless internal print server is installed in the printer Understanding printer menus 121 Menu item Mode Infrastructure Ad hoc Description Lets you select a mode Notes Infrastructure mode makes the printer wireless network accessible through an access point Ad hoc mode configures the printer for peer to peer wireless networking Compatibility 802 11n 802 11b g 802 11b g n Lets you select a setting that is compatible with your equipment Choose Network lt list of available network names Lets you select an available network for the printer to use View Signal Quality View Security Mode Lets you view the streng
141. he object information determines the application of color conversion tables For example it is possible to apply one type of color conversion table to text while applying a different color conversion table to photographic images Should I use PostScript or PCL emulation printer software What settings should I use for the best color The PostScript driver is strongly recommended for best color quality The default settings in the PostScript driver provide the preferred color quality for the majority of printouts Why doesn t the printed color match the color see on the computer screen The color conversion tables used in Auto Color Correction mode generally approximate the colors of a standard computer monitor However because of technology differences that exist between printers and monitors there are many colors that can also be affected by monitor variations and lighting conditions For recommendations on how the printer color sample pages may be useful in solving certain color matching problems see the question How can I match a particular color such as a corporate logo Troubleshooting 218 The printed page appears tinted Can I adjust the color Sometimes a printed page may appear tinted for example everything printed seems to be too red This can be caused by environmental conditions paper type lighting conditions or user preference In these instances adjust the Color Balance setting to create a more preferable color
142. he printer is on and Ready appears From the printer control panel press B Press the arrow buttons until Settings appears and then press EB Press the arrow buttons until General Settings appears and then press EB Press the arrow buttons until Timeout appears and then press E Press the arrow buttons until Power Saver appears and then press EB Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver mode Available settings range from 1 240 minutes Administrative support 191 8 Press E Submitting changes appears 9 Press D and then press until Ready appears Note Power Saver settings can also be adjusted by typing the printer IP address into the address field of your Web browser Using the Embedded Web Server If the printer is installed on a network the Embedded Web Server is available for a range of functions Configuring printer settings Checking the status of the printer supplies Configuring network settings Viewing reports Restoring the factory default settings Viewing the virtual display Setting Web page password protect Setting Panel PIN protect Setting the date and time To access the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click one of the tabs
143. her individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See your user documentation in order to program this information into your fax machine Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN isan indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestoris defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of u
144. hub please remove Remove the unrecognized USB hub Unsupported Mode Remove the camera and then change the mode to PictBridge Reconnect the camera USB drive disabled A USB drive was inserted into the printer and the port is disabled Contact your system support person Use camera controls to print A recognized PictBridge compatible camera is attached to the printer Waiting The printer has received data to print butis waiting for an End of Job command a Form Feed command or additional data Try one or more of the following Press I to print the contents of the buffer Cancelthe current print job Waiting too many events Wait for the message to clear Warning Potential Damage Do not turn the printer off while this message appears on the display 30 yy color cartridge missing Insert the missing toner cartridge to clear the message and continue printing 31 yy Defective color Cartridge Replace the defective toner cartridge with a new one 31 Defective Imaging Kit Replace the imaging kit Understanding printer messages 155 32 yy Replace Unsupported lt color gt Cartridge Replace the unsupported toner cartridge with a supported one 34 Short paper The printer paper size setting did not match the length of the paper that entered the printer Try one or more of the following e Press Bito clear the message and continue printing Press EM and then press E to cancel printing Make s
145. ible solutions Try one or more of the following PACKING MATERIAL MAY BE ON THE PRINT CARTRIDGE Remove the print cartridge and make sure the packing material is properly removed Reinstall the print cartridge THE TONER MAY BE LOW When 88 Cartridge low appears order a new print cartridge If the problem continues the printer may need to be serviced For more information contact Customer Support Characters have jagged or uneven edges ABC DEF If you are using downloaded fonts verify that the fonts are supported by the printer the host computer and the software program Troubleshooting 208 Clipped images These are possible solutions Try one or more of the following CHECK THE GUIDES Move the width and length guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper menu 2 Before sending the job to print specify the correct size setting For Windows users specify the size from Print Properties For Macintosh users specify the size from the Page Setup dialog Dark lines ABCDE n ABCDE The imaging kit may be defective IfBlack and color imaging kit life warningorBlack imaging kit life warning appears replace the imaging kit Gray background CHECK THE TONER DARKNESS SETTING Select a lighter Toner Da
146. ick Create Scan Profile Select your scan settings and then click Next Select a location on your computer where you want to save the scanned output file a uk W NM Enter a profile name The profile name is also the user name it is the name that appears in the Scan Profile list on the display 7 Click Submit 8 Scan your document Scanning to a computer or USB flash memory device 97 A shortcut number was automatically assigned when you clicked Submit Remember this shortcut number and use it when you are ready to scan your documents a Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides Press the Scan Email button Press the arrow buttons until Profiles appears and then press E Press CA Enter Shortcut appears oan c a Enter the shortcut number EJ or _ to send the scanned image Note The scan settings determine if the image is sent in black or color Pressing the black or color button does not change these settings Return to the computer to view the file The output file is saved in the location you specified or launched in the program you specified scanning to a USB flash memory device Note The US
147. ie tin sut etie este tete e ete fente agn Printing the print quality test pages Canceling a pHEICIOD s wai defe RR papae Dna qp pA NND didi ped Canceling a print job from the printer control panel on essessssescseeccenecccsscssessecsssccessccessscessseesssccessessuscesueesueeeeaseessnesese 60 Canceling a print job from the COMPUtEL sssssessssescssescescecssecsssssecsssccssececsncccsseesssccessccessseesusccsseeceseceesuceesueesssecesseeseaseesse 60 COPYN uccisi ss Sa EU LM EC S UM MEM Making copies oda DURUM dada d DEB dAdO RN REIN dM nM Makmgaguick COP MR RE E IRR ERE coucacdcoutcncsueted cousncd classed concteseancacsecuctscdeucddcadacdebddustesduucdeleancacbecudectencaasecyctessancectdes Copying using the ADF RE ERR RE ESI HERRERA IS NE tte e ARR ERRARE RS NS SRONA IE Copying using the scanner glass COPYING PHOTOS de Copying on specialty IHR cates o bete Menus bre a ed nn idee a up ie ER PER COPYING to transparencl s o ires covesusl cunaschcusesssansssvsasananuaswashuccvasbansenseuasvastcceaswadsaudesienssbucceasadsausenedvasbaagesseaseuasbetvisesees COPYING to letterh ad ttt ttu ere ete e ite Peek te EST sen ene onte testa voulu ditto Contents C ustonmuzihiq Copy SCULINIG S sca sverqearererecesescocuentsessayenatinepncestpcceasseseovayneureotansetesnietaleusqreasvenexseavencoreanidcccemonlruereetedisemin 64 Copying from one size to anothet uo t
148. igure MP must be set to Cassette in order for Recycled MP Feeder to appear as a menu setting Glossy Letter is the U S factory default setting A4 is the international factory default setting Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough Cotton Note Only installed trays and feeders are listed in this menu Understanding printer menus 112 Manual Envelope Size 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope 7 3 4 Envelope 9 Envelope Menu item Description Specifies the size of the envelope being manually loaded Note 10 Envelope is the US factory default setting DL Envelope is the international factory default setting Manual Envelope Type Envelope Custom Type lt x gt Specifies the type of envelope being manually loaded Note Envelope is the factory default setting Note Only installed trays and feeders are listed in this menu V Paper Texture menu Plain Texture Menu item Description Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Card Stock Texture Specifies the relative texture of the card stock loaded in a specific tray 5mooth Notes Normal Rough Normal is the factory default setting Settings appear only if card stock is supported Transparency Texture Specifies the relative texture of the
149. ing CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it Print irregularities These are possible solutions Try one or more of the following THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package e Store paper in its original wrapper until you use it CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog CHECK THE PAPER Avoid textured paper with rough finishes THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded replace the print cartridge THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser Troubleshooting 211 Repeating defects REPEATING MARKS OCCUR MULTIPLE TIMES ON A PAGE Print the Print defects guide and match the defects to the marks on one of the vertical lines Follow the instructions on the Print defects guide to determine the cause of the repeating defects Skewed print CHECK THE PAPER GUIDES Move the gui
150. ing 163 Supplies menu 110 supplies ordering imaging kits 165 toner cartridges 164 waste toner bottle 165 T telecommunication notices 227 228 229 230 toner cartridges ordering 164 replacing 180 transparencies copying to 63 loading 42 tips on using 55 Tray x Empty 154 Tray x Low 154 Tray x Missing 155 tray linking 37 tray unlinking 37 trays linking 37 unlinking 37 troubleshooting checking an unresponsive printer 194 checking an unresponsive scanner 199 contacting Customer Support 221 FAQ about color printing 218 solving basic printer problems 194 troubleshooting copy copier does not respond 197 partial document or photo copies 199 poor copy quality 198 poor scanned image quality 200 scanner unit does not close 197 troubleshooting display display is blank 194 display shows only diamonds 194 troubleshooting fax blocking junk faxes 205 caller ID is not shown 201 can receive but not send faxes 204 can send but not receive faxes 203 cannot send or receive a fax 202 received fax has poor print quality 204 troubleshooting paper feed message remains after jam is cleared 207 troubleshooting print error reading USB drive 194 incorrect characters print 196 incorrect margins 210 jammed page does not reprint 207 job prints from wrong tray 196 job prints on wrong paper 196 job takes longer than expected 195 jobs do not print 195 Large jobs do not collate 196 multiple language PDFs do not prin
151. inted text graphics or images and how the color of the object is specified in the software program RGB or CMYK combinations When the printer Color Correction setting is set to Off the color is based on the print job information and no color conversion is implemented Note The Color Samples pages are not useful if the software program does not specify colors with RGB or CMYK combinations Additionally certain situations exist in which the software program or the computer operating system adjusts the RGB or CMYK combinations specified in the program through color management The resulting printed color may not be an exact match of the Color Samples pages What are detailed Color Samples and how do access them Detailed Color Samples sets are available only through the Embedded Web Server of a network printer A detailed Color Samples set contains a range of shades displayed as colored boxes that are similar to a user defined RGB or CMYK value The likeness of the colors in the set are dependent on the value entered in the RGB or CMYK Increment box To access a detailed Color Samples set from the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Configuration 3 Click Color Samples 4 Click Detailed Options to narrow the set to one color range
152. irector of Manufacturing and Technical Support Lexmark International Inc S A Boigny France This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950 The following notices are applicable if your printer has a wireless network card installed Exposure to radio frequency radiation The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory agencies A minimum separation of 20 cm 8 inches must be maintained between the antenna and any persons for this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies Industry Canada notice The following notices are applicable if your printer has a wireless network card installed Industry Canada Canada This device complies with Industry Canada specification RSS 210 Operation is subjecttothefollowing two conditions 1 this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of the device This device has been designed to operate only with the antenna provided Use of any other antenna is strictly prohibited per regulations of Industry Canada Notices 224 To prevent radio interference to the licensed service this device is intended to be operated indoors and away from windows to provide maximum shielding Equipment or its transmit antenna that is installed outdoors is su
153. ity For Lexmark technical support visit support lexmark com For information on supplies and downloads visit www lexmark com If you don t have access to the Internet you can contact Lexmark by mail Lexmark International Inc Bldg 004 2 CSC 740 New Circle Road NW Lexington KY 40550 USA 2008 Lexmark International Inc All rights reserved Notices 222 UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Trademarks Lexmark Lexmark with diamond design and MarkVision are trademarks of Lexmark International Inc registered in the United States and or other countries ScanBack is a trademark of Lexmark International Inc PCL is a registered trademark of the Hewlett Packard Company PCL is Hewlett Packard Company s designation of a set of printer commands language and functions included in its printer products This printer is intended to be compatible with the PCL language This means the printer recognizes PCL commands used in various application programs and that the printer emulates the functions corresponding to the commands All other trademarks are the property of their respective owners Federal Communications Commission FCC compliance information statement This product has been tested and found to comply with the limits for a Class B digital device
154. ives and the nearest Lexmark authorized servicer in your area contact Lexmark on the World Wide Web at http support lexmark com Remotetechnical supportis providedforthis productthroughoutits warranty period For products nolonger covered by a Lexmark warranty technical support may not be available or only be available for a fee Extent of limited warranty Lexmark does not warrant uninterrupted or error free operation of any product or the durability or longevity of prints produced by any product Warranty service does not include repair of failures caused by Modification or unauthorized attachments Accidents misuse abuse or use inconsistent with Lexmark user s guides manuals instructions or guidance Unsuitable physical or operating environment Notices 233 Maintenance by anyone other than Lexmark or a Lexmark authorized servicer Operation of a product beyond the limit of its duty cycle Use of printing media outside of Lexmark specifications Refurbishment repair refilling or remanufacture by a third party of products supplies or parts Products supplies parts materials such as toners and inks software or interfaces not furnished by Lexmark TO THE EXTENT PERMITTED BY APPLICABLE LAW NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WITH RESPECT TO THIS PRODUCT AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES
155. ivin ehtojen mukainen Fran ais Par la pr sente Lexmark International Inc d clare que l appareil ce produit est conforme aux exigences fondamentales et autres dispositions pertinentes de la directive 1999 5 CE Magyar Alul rott Lexmark International Inc nyilatkozom hogy a term k megfelel a vonatkoz alapvet k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el r sainak slenska H r me l sir Lexmark International Inc yfir v a essi vara er i samr mi vi grunnkr fur og a rar kr fur sem ger ar eru tilskipun 1999 5 EC Italiano Con la presente Lexmark International Inc dichiara che questo questo prodotto conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Latviski Ar So Lexmark International Inc deklar ka Sis izstradajums atbilst Direktivas 1999 5 EK b tiskajam prasibam un citiem ar to saistitajiem noteikumiem Lietuviu Siuo Lexmark International Inc deklaruoja kad Sis produktas atitinka esminius reikalavimus ir kitas 1999 5 EB direktyvos nuostatas Malti Bil prezenti Lexmark International Inc jiddikjara li dan il prodott huwa konformi mal htigijiet essenzjali u ma dispozizzjonijiet o rajn relevanti li jinsabu fid Direttiva 1999 5 KE Nederlands Hierbij verklaart Lexmark International Inc dat het toestel dit product in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richt
156. job unless 1 sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh Understanding printer menus 116 Heavy Paper Loading Menu item Description Determines whether 2 sided printing occurs for all jobs that specify Duplex Heavy Paper as the paper type Off Note Off is the factory default setting Rough Cotton Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Rough Cotton as the paper type Off Note Off is the factory default setting Custom lt x gt Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Custom lt x gt as the paper type Off Notes Note Duplex sets the printer default to 2 sided printing for every print job unless 1 sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh Offis the factory default setting Custom x Loading is available only if the custom type is supported P Custom Types menu Menu item Description Custom Type lt x gt Paper Card Stock Transparency Glossy Labels Envelope Rough Cotton Recycled Paper Card Stock Transparency Glossy Labels Envelope Cotton Associates a paper or specialty media type with a factory default Custom Type x name or a user defined Custom Name created from the Embedded Web Server or MarkVision Professional This user defined name displays instead of Custom Type
157. just appears and then press E Calibrating appears CHECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too dark the RGB Brightness setting is too dark or the RGB Contrast setting is too high 1 2 3 4 5 6 From the printer control panel press B From the Admin menu press the arrow buttons until Settings appears and then press i Press the arrow buttons until Print menu appears and then press E Press the arrow buttons until Quality menu appears and then press E Press the arrow buttons until Toner Darkness RGB Brightness orRGB Contrast appears and then press XXI Change the selected setting to a lower value and then press i A TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge Troubleshooting 214 Solid color pages These are possible solutions Try one or more of the following MAKE SURE THE PRINT CARTRIDGE IS PROPERLY INSTALLED Remove the print cartridge and shake it from side to side to redistribute the toner and then reinstall it THE PRINT CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER Replace the used print cartridge with a new one If the problem continues the printer may need to be serviced For more information contact Customer Support Toner fog or background shading appears on the page These are possible solutions Try one or more of the following THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging kit Note The printer has tw
158. kit 14 Replace the waste toner bottle Maintaining the printer 178 15 Replace the right side cover 16 Replace the toner cartridges 17 Close the top door Maintaining the printer 179 18 Close the front door Replacing a toner cartridge Replace the specified toner cartridge yellow cyan magenta or black when 88 Replace lt color gt Cartridge appears The printer will not continue printing until the specified cartridge is replaced Warning Potential Damage Damage caused by use of a non Lexmark toner cartridge is not covered under warranty Note Degraded print quality may result from using non Lexmark toner cartridges 1 Make sure the printer is on and Ready or 88 Replace color Cartridge appears 2 Unpackthe new cartridge and set it near the printer 3 Open the top door Maintaining the printer 180 4 Remove the toner cartridge by lifting the handle and then gently pulling away from the imaging kit 5 Align the new toner cartridge and then press down until it is all the way into the slot Maintaining the printer 181 6 Close the top door Replacing a developer unit Replace a developer unit when a print quality defect occurs or when damage occurs to the printer 1 Grasp the front door at the side handholds and then pull it toward you to open it CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surfa
159. lash memory device 100 Clearing jams Avoiding jams The following hints can help you avoid jams Paper tray recommendations Make sure the paper lies flat in the tray Do not remove trays while the printer is printing Do not load trays the multipurpose feeder or the envelope feeder while the printer is printing Load them prior to printing or wait for a prompt to load them Do not load too much paper Make sure the stack height does not exceed the indicated maximum height Make sure the guides in the paper trays multipurpose feeder or envelope feeder are properly positioned and are not pressing too tightly against the paper or envelopes Push all trays in firmly after loading paper Paper recommendations Use only recommended paper or specialty media For more information see Paper types and weights supported by the printer on page 50 Do not load wrinkled creased damp bent or curled paper Flex fan and straighten paper before loading it Do not use paper that has been cut or trimmed by hand Do not mix paper sizes weights or types in the same stack Make sure all sizes and types are set correctly in the printer control panel menus Store paper per the manufacturer s recommendations Envelope recommendations To reduce wrinkling use the Envelope Enhance menu in the Paper menu Do not feed envelopes that Have excessive curl or twist Have windows holes perforations cutouts or embossing
160. lash options installed Too many optional flash memory cards or too many optional firmware cards are installed on the printer Understanding printer messages 157 Try one or more of the following Press Ei to clear the message and continue printing Remove extra flash options 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove extra flash options 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on 58 Too many trays attached 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the additional trays 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on 59 Incompatible tray lt x gt Only options designed specifically for this printer are supported Try one or more of the following Remove the specified tray Press Mto clear the message and continue printing without using the specified tray 82 Replace waste toner box Replace the waste toner bottle For more information see Replacing the waste toner bottle on page 166 82 yy Waste toner box missing Replace the waste toner bottle and then press EA to clear the message and continue printing 88 yy color Cartridge is low Press J to clear the message and continue printing 88 yy Replace color Cartridge Replace the toner cartridge 150 displayed The USB drive contains more than 150 files only 150 files will be displayed U
161. lijn 1999 5 EG Norsk Lexmark International Inc erkl rer herved at dette produktet er i samsvar med de grunnleggende krav og vrige relevante krav i direktiv 1999 5 EF Polski Niniejszym Lexmark International Inc o wiadcza e niniejszy produkt jest zgodny z zasadniczymi wymogami oraz pozosta ymi stosownymi postanowieniami Dyrektywy 1999 5 EC Portugu s A Lexmark International Inc declara que este este produto est conforme com os requisitos essenciais e outras disposi es da Diretiva 1999 5 CE Notices 226 Slovensky Lexmark International Inc t mto vyhlasuje Ze tento produkt sp a z kladn po iadavky a v etky prisluSn ustanovenia smernice 1999 5 ES Slovensko Lexmark International Inc izjavlja da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolo ili direktive 1999 5 ES Svenska H rmed intygar Lexmark International Inc att denna produkt st r i verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 Note Some modes may not apply to your product c Printing 52 dBA Ready 32 dBA Values are subject to change See www lexmark com for current values Temperature information Ambient temperature 15 6C 32 2C
162. ll support analog use For more information contact your DSL provider f you are using a PBX telephone service then make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine CHECK FOR A DIAL TONE Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly e fthetelephoneline is being used by another device then wait until the other device is finished before sending a fax f you are using the On Hook Dial feature then turn up the volume to verify a dial tone Troubleshooting 202 TEMPORARILY DISCONNECT OTHER EQUIPMENT To ensure the printer is working correctly connect it directly to the telephone line Disconnect any answering machines computers with modems or telephone line splitters CHECK FOR JAMS Clear any jams and then make sure that Ready appears TEMPORARILY DISABLE CALL WAITING Call Waiting can disrupt fax transmissions Disable this feature before sending or receiving a fax Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting Voice MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION Voice Mail offered through your local telephone company may disrupt fax transmissions To enable both Voice Mail and the printer to answer calls you may want to consider adding a second telephone line for the printer THE PRIN
163. lock battery is replaced Close door Close the upper and lower doors Understanding printer messages 149 lt color gt Low Replace the toner cartridge and then wait for the message to clear Dialing A fax number is dialed If the number is too long to fit on the screen only the word Dialing appears Wait for the message to clear DO NOT TOUCH The printer is receiving a code to update a file Wait for the message to clear Warning Potential Damage Do not turn off or touch the printer while this message appears on the display Fax complete A fax that was sent or received is complete Wait for the message to clear Fax failed The fax failed to be sent Wait for the message to clear Flushing buffer Wait for the message to clear File corrupt A file with a valid extension is detected but the actual file type does not match the extension or the file is corrupt Hex Trace The printer is in Hex Trace mode With Hex Trace selected all data sent to the printer is printed in hexadecimal and character representation This is used to help isolate the source of a print job problem Note Control codes are not executed To exit Hex Trace turn the printer off wait about 10 seconds and then turn the printer on Imaging Kit Replace the imaging kit and then press E to clear the message and continue printing Incoming call This message appears when using manual fax mode Press El to print a black only
164. mate the SWOP CMYK Text Specifications for Web Offset Publishing color output CMYK Graphics Euro CMYK Applies color correction to approximated EuroScale color output Vivid CMYK Increases the color saturation of the US CMYK color correction setting Off No color correction is implemented M How can I match a particular color such as a corporate logo From the printer Quality menu nine types of Color Samples sets are available These are also available from the Color Samples page of the Embedded Web Server Selecting any sample set generates a multiple page printout consisting of hundreds of colored boxes Either a CMYK or RGB combination is located on each box depending onthe table selected The observed color of each box is obtained by passing the CMYK or RGB combination labeled on the box through the selected color conversion table By examining Color Samples sets a user can identify the box whose color is the closest to the desired color The color combination labeled on the box can then be used for modifying the color ofthe object in a software program For more information see the software program Help topics Manual color correction may be necessary to utilize the selected color conversion table for the particular object Selecting which Color Samples set to use for a particular color matching problem depends on the Color Correction setting being used Auto Off or Manual the type of object being pr
165. maximum grain 163 g m 90 Ib 163 g m 90 Ib 163 g m 90 Ib 163 g m 90 Ib short Tag 163 g m Tag 163 g m Tag 163 g m Tag 163 g m 100 Ib 100 Ib 100 Ib 100 Ib Cover 176 g m Cover 176 g m Cover 176 g m Cover 176 g m 65 Ib 65 Ib 65 Ib 65 Ib Transparencies 170 180 g m 45to N A 170 180 g m 45 to 170 180 g m 45 to 48 Ib 48 Ib 48 Ib Labels maximum Paper 131 g m Paper 131 g m Paper 131 g m Paper 131 g m 35 Ib bond 35 Ib bond 35 Ib bond 35 Ib bond Envelopes 97 X X 60 to 105 g m 16to 60 to 105 g m 16 to 28 Ib bond 28 Ib bond Paper types must be set to match the supporting paper weights The duplex supports paper weights between 60 105 g m 16 28 Ib grain long bond The duplex does not support card stock transparencies envelopes and labels 3 For 60 to 176 g m 16 to 47 Ib bond paper we recommend grain long fibers Lexmark transparency part numbers 1248240 and 12A8241 are supported from the standard tray manual feeder and the optional multipurpose feeder 5 The pressure sensitive area must enter the printer first 6 100 percent cotton content maximum weight is 90 g m 24 Ib bond ie 105 g m 28 Ib bond envelopes are limited to 25 percent cotton content Paper capacities Input capacities Paper type Standard 250 sheet tray Tray 1 Optional 550 sheet tray Tray 2 Optional multipurpose tray Paper 250 sheets 550 sheets 100
166. menus 141 Menu item Manual Color CMYK CMYK Image CMYK Text CMYK Graphics Notes Description Customizes the CMYK color conversions The values for each setting are USCMYK EuroCMYK Vivid CMYK Off USCMYK is the US factory default setting EuroCMYK is the International factory default setting Vivid CMYK applies a color conversion table that produces brighter more saturated colors Offturns off color conversion Color Adjust Utilities menu Hex Trace Activate Initiates an automatic color adjust calibration Menu item Description Assists in isolating the source of a print job problem Notes When Hex Trace is activated all data sent to the printer is printed in hexadecimal and character representation and control codes are not executed To exit Hex Trace turn the printer off Coverage Estimator Off Provides an estimate of the percentage coverage of cyan magenta yellow and black on a page The estimate is printed on a separator page On Notes e Offis the factory default setting This menu item is not available on selected printer models PDF menu Scale to Fit Scales page content to fit the selected page size No Note No is the factory default setting Yes Annotations Specifies whether to print annotations in the PDF Do Not Print Note Do Not Print is the factory default setting Print J Understanding printer menus 142 PostScript
167. n page 35 Drawers MAKE SURE THE PAPER IS LOADED CORRECTLY 1 Open the paper tray 2 Checkfor paper jams or misfeeds 3 Make sure paper guides are aligned against the edges of the paper 4 Make sure the paper tray closes properly 5 Closethe door RESET THE PRINTER Turn the printer off Wait 10 seconds Turn the printer back on Multipurpose feeder CHECK THE MULTIPURPOSE FEEDER Make sure the 650 sheet duo drawer multipurpose feeder is installed properly CLEAR ANY JAMS Clear any jams in the multipurpose feeder CHECK THE POWER CORD CONNECTION Make sure The power cord is plugged into the printer and a properly grounded electrical outlet Theoutlet has power CHECK THE PAPER Use recommended paper and specialty media For more information see the chapter about paper and specialty media guidelines CHECK THE PAPER GUIDES Move the guides in the tray to the correct position for the size loaded Troubleshooting 206 CHECK FOR SERVICE MESSAGES If a service message appears turn the printer off wait about 10 seconds and then turn the printer back on If the error recurs call for service Memory card Make sure the memory card is securely connected to the printer system board Solving paper feed problems Paper frequently jams These are possible solutions Try one or more of the following CHECK THE PAPER Use recommended paper and specialty media For more information see the chapter about pape
168. n selected printer models Memory cards Printer memory Flash memory Font cards Installing a memory card A CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Note This task requires a 2 Phillips screwdriver 1 Access the system board on the back of the printer a Turm the screws on the cover counterclockwise and then remove them b Gently pull the cover away from the printer and then remove it Additional printer setup 23 Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors Additional printer setup 24 2 Use the illustration below to locate the connector Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors Flash memory or font card connector Memory card connector Additional printer setup 25 3 Open the memory card connector latches 4 Unpack the memory card Note A
169. n single page TIFF files and multiple page TIFF files For a multiple page scan to USB job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job Notes Onisthe factory default setting This menu item applies to all scan functions Scan bit Depth Enables the Text Photo mode to have smaller file sizes by using 1 bit images when 8 bit Color is set to Off 1 bit Note 8 bit is the factory default setting Background Removal Adjusts the amount of background visible on a copy 4 to 4 Note 0 is the factory default setting Contrast Specifies the contrast of the output 0 5 Note Best for content is the factory default setting Best for content Shadow Detail Adjusts the amount of shadow detail visible on a scanned image 4 to 4 Note 0 is the factory default setting Scan edge to edge Specifies if the original document is scanned edge to edge On Note Off is the factory default setting off Sharpness Adjusts the sharpness of a scanned image teo Note 3 is the factory default setting Jj Print Settings Copies Description Specifies the number of copies to print Note 1 is the factory default setting Understanding printer menus 137 Menu item Description Sides Duplex Enables duplex two sided printing 2 sided Note 1 sided is the factory default setting 1 sided Print Settings
170. n to a flash drive or print supported file types f Note When a USB flash memory device is inserted into the printer the printer can only scan A to the USB device or print files from the USB device All other printer functions are unavailable PictBaidge Om 4 Shortcuts Press E to enter the shortcut screen 5 Hook Press Lito take the line off hook like picking up a phone receiver Press a second time w to hang up the line 6 Options Press the Options button to change Original Size Broadcast Delayed Send and Cancel E settings 7 Resolution Press the Resolution button to select a dpi value for the scan Note Press EJ or B3 to scroll through the values and then press i to enter a value Learning about the printer 22 Additional printer setup Installing internal options A CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer You can customize your printer connectivity and memory capacity by adding optional cards The instructions in this section explain how to install the available cards you can also use them to locate a card for removal Available options Note Certain options are not available o
171. nal factory default setting for Width 14 inches is the US factory default setting for Height 356 millimeters is the international factory default setting for Height Landscape is the factory default setting for Orientation Offis the factory default setting for 2 scans per side Universal Setup menu These menu items are used to specify the height and width of the Universal Paper Size The Universal Paper Size is a user defined paper size setting It is listed with the other paper size settings and includes similar options such as support for duplex printing and printing multiple pages on one sheet Menu item Units of Measure Inches Millimeters Description Identifies the units of measure Notes Inches is the US factory default setting Millimeters is the international factory default setting Understanding printer menus 118 Menu item Description Portrait Width Sets the portrait width 3 144 inches Notes 76 360 mm e fthe width exceeds the maximum the printer uses the maximum width allowed 8 5 inchesis the US factory default setting Inches can be increased in 0 01 inch increments e 216 mmis the international factory default setting Millimeters can be increased in 1 mm increments Portrait Height Sets the portrait height 3 14 inches Notes 76 360 mm e f the height exceeds the maximum the printer uses the maximum height allowed 14inches is the US factory default s
172. nd 300 Sheffield points however smoothness between 150 and 200 Sheffield points produces the best print quality Moisture content The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly Leave paper in its original wrapper until it is time to use it This limits the exposure of paper to moisture changes that can degrade its performance Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing Extend the time several days if the storage or transportation environment is very different from the printer environment Thick paper may also require a longer conditioning period Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper Grain is either grain long running the length of the paper or grain short running the width of the paper For 60 to 176 g m 16 to 47 Ib bond paper use grain long fibers Paper and specialty media guide 46 Fiber content Most high quality xerographic paper is made from 100 chemically treated pulped wood This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling Unacceptable paper The following paper types are not recommended for use with the printer
173. nderstanding printer messages 158 200 yy Paper jam area name gt 1 Clear the paper path 2 Press Mito clear the message and continue printing 201 yy Paper jam area name 1 Clear the paper path 2 Remove the jammed paper below the fuser 3 Press Mito clear the message and continue printing 202 yy Paper jam area name 1 Clear the paper path 2 Remove the jammed paper from the fuser 3 Press Mito clear the message and continue printing 230 yy Paper jam area name 1 Clear the paper path 2 Open the front door and then remove the jammed paper 3 Close the front door 4 Press Eito clear the message and continue printing Note When there is more than one jam the message displays the number of pages jammed 235 Paper Jam Check Duplex An unsupported paper size is jammed in the duplex unit 1 Open the front door 2 Remove the jam 3 Loadthe tray with the correct paper size 4 Press Mto continue printing 24x Paper Jam Check Tray x 1 Pull the tray out 2 Remove the jammed paper 3 Insert the tray If all jams are cleared the printer resumes printing Note When there is more than one jam the message indicates the number of pages jammed Understanding printer messages 159 250 yy Paper jam area name gt 1 Clear the paper path 2 Open the front door and then remove the jammed paper 3 Hold the fuser cover down and then remove the jammed paper from inside the fuser 4 Close the fuser cover
174. ngth guide tabs 2 Size indicators 3 Width guide tabs Using the multipurpose feeder 1 Push the multipurpose feeder latch to the left 2 Open the multipurpose feeder Loading paper and specialty media 42 3 Grasp the extension and pull it straight out until it is fully extended 4 Prepare the paper for loading Flex sheets of paper back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface Hold transparencies by the edges and fan them Straighten the edges on a level surface Note Avoid touching the print side of transparencies Be careful not to scratch them Flexa stack of envelopes back and forth to loosen them and then fan them Straighten the edges on a level surface 5 Locate the stack height limiter and tab Note Do not exceed the maximum stack height by forcing paper under the stack height limiter 1 Tab 2 Stack height limiter Loading paper and specialty media 43 3 Width guide 4 Size indicators V 6 Load the paper and then adjust the width guide to lightly touch the edge of the paper stack Load paper card stock and transparencies with the recommended print side facedown and the top edge entering first Load envelopes with the flap side up Warning Potential Damage Never use envelopes with stamps clasps snaps windows coated linings o
175. none gt Automatic Redial 0 9 Specifies the number of times the printer tries to send the fax to a specified number Note 5 is the factory default setting Redial Frequency 1 200 Specifies the number of minutes between redials Note 3 minutes is the factory default setting Understanding printer menus 131 Behind a PABX Menu item Description Enables switchboard blind dialing without a dial tone Yes Note No is the factory default setting No Enable ECM Enables Error Correction Mode for fax jobs Yes Note Yes is the factory default setting No Enable Fax Scans Lets you send faxes by scanning at the printer On Note On is the factory default setting Off Driver to fax Allows driver to fax jobs to be sent by the printer Yes Note Yes is the factory default setting No Dial Mode Specifies the dialing sound either as a tone or a pulse Tone Note Tone is the factory default setting Pulse Max Speed Specifies the maximum speed in baud at which faxes are sent 2400 Note 33600 baud is the factory default setting 4800 9600 14400 33600 Background Removal Adjusts the amount of background visible on a copy 4 to 4 Note 0 is the factory default setting Contrast Specifies the contrast of the output Best for content Note Best for content is the factory default setting 0 5 Shadow Detail Adjusts the amount of shadow detail visible on a copy 4 to 4 Note 0 is the factory
176. not use preprinted card stock manufactured with chemicals that may contaminate the printer Preprinting introduces semi liquid and volatile components into the printer Use grain short card stock when possible Printing from a flash drive A USB port is located on the printer control panel Insert a flash drive to print supported file types Supported file types include pdf gif jpeg jpg bmp png tiff tif pcx and dcx The following flash drives are tested and approved for use with the printer Lexar JumpDrive 2 0 Pro 256 MB 512 MB or 1G sizes or SanD isk Cruzer Mini 256 MB 512 MB or 1G sizes Notes e When a USB flash memory device is inserted into the printer the printer can only scan to the USB device or print files from the USB device All other printer functions are unavailable Hi Speed USB devices must support the Full speed standard Devices only supporting USB Low speed capabilities are not supported e USB devices must support the FAT File Allocation Tables system Devices formatted with NTFS New Technology File System or any other file system are not supported Before printing an encrypted pdf file enter the file password from the printer control panel e You cannot print files for which you do not have printing permissions Printing 57 To print from a flash drive 1 Make sure the printer is on and Ready or Busy appears 2 Insert a flash drive into the USB port c n N
177. nswering machine or telephone to the adapter Faxing 84 Austria Germany and Switzerland There is a plug installed in the EXT port a of the printer This plug is necessary for the proper functioning of the printer N Note Do not remove the plug If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work 1 Connect one end of the telephone cable that came with the printer to the LINE port on the back of the printer 2 Connect the other end of the telephone cable to the adapter and then connect the adapter to the N slot of an active analog telephone wall jack Note Your telephone adapter may look different than the one shown It will fit the telephone jack used in your location Faxing 85 3 Ifyouwouldliketo use the same line for both fax and telephone communication then connecta second telephone line not provided between the telephone and the F slot of an active analog telephone wall jack 4 If you would like to use the same line for recording messages on your answering machine then connect a second telephone line not provided between the answering machine and the other N slot of the active analog telephone wall jack Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software program Note Setup steps may vary depending on your country or region 1 Make sure you have the f
178. nt of the printer Disable Update Code Enables or disables the ability of the printer to update its firmware code from a USB device Enable Note Enable is the factory default setting M Scan Settings Menu item Description Format Specifies the format of the file PDF pdf Note PDF is the factory default setting TIFF tif JPEG jpg PDF Version Sets the version of the PDF file that will be scanned to USB 1 2 1 6 Note 1 5 is the factory default setting Content Specifies the type of content that will be scanned to USB Text Notes Text Photo Photograph Text is used when the document is mostly text Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art Photograph is used when the documentis a high quality photograph or inkjet print Understanding printer menus 135 Menu item Description Color Specifies whether a job prints in grayscale or color Gray Note Gray is the factory default setting Color Resolution Specifies how many dots per inch are scanned 75 Note 150 dpi is the factory default setting 150 200 300 400 600 Darkness Lightens or darkens the output 4 to 4 Note 0 is the factory default setting Orientation Specifies the orientation of the scanned image Portrait Note Portrait is the factory default setting Landscape Original Size Specifies the paper size of the document that is being scanned Letter
179. nummer 14B5109 oder 80D1877 f r jede Leitung installiert werden ber die in der Schweiz Zeitsteuertakte bertragen werden Die Verwendung des Lexmark Filters ist obligatorisch da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero codice Lexmark 14B5109 o 80D1877 da installare su tutte le linee che ricevono impulsi remoti in Svizzera E necessario utilizzare il filtro Lexmark poich gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera Waste from Electrical and Electronic Equipment WEEE directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number Product disposal Do notdispose of the printer or supplies in the same manner as normal household waste Consult your local authorities for disposal and recycling options Notices 230 Static sensitivity notice This symbol identifies static sensitive parts Do not touch in the areas near these symbols without first touching the metal frame of the printer ENERGY STAR Applicable only to models with duplexing enabled ENERGY STAR Laser notice The printer is certified in the U
180. o Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Magyar Turkce Cesky Simplified Chinese Traditional Chinese Description Sets the language of the text appearing on the display Note All languages may not be available for all printers Korean Japanese Eco Mode Minimizes the use of energy paper or specialty media Off Notes Energy Energy Paper e Off is the factory default setting Off resets the printer to its Paper factory default settings The Energy setting minimizes the power used by the printer Performance may be affected but quality is not Paper minimizes the amount of paper and specialty media needed for a print job Performance may be affected but quality is not Energy Paper minimizes the use of power and of paper and specialty media Quiet Mode Reduces the amount of noise produced by the printer off Notes On Offis the factory default setting Onconfiguresthe printerto produceaslittle noise as possible Understanding printer menus 124 Run Initial setup Menu item Description Instructs the printer to run the setup wizard Yes Notes No e Yes is the factory default setting e After completing the setup wizard by selecting Done at the Country select screen the default setting becomes No Paper Sizes Specifies the printer factory default measurements The default US setting is determined by the country selection in the initial setu
181. o that user Limited warranty service The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later provided that the warranty period for any supplies and for any maintenance items included with the printer shall end earlier if it or its original contents are substantially used up depleted or consumed Toobtain warranty service you may be required to present proof of original purchase You may berequired to deliver your producttotheRemarketer or Lexmark or ship it prepaid and suitably packaged to a Lexmark designated location You are responsible for loss of or damage to a product in transit to the Remarketer or the Lexmark designated location When warranty service involves the exchange of a product or part the item replaced becomes the property of the Remarketer or Lexmark The replacement may be a new or repaired item The replacement item assumes the remaining warranty period of the original product Replacement is not available to you if the product you present for exchange is defaced altered in need of a repair not included in warranty service damaged beyond repair or if the product is not free of all legal obligations restrictions liens and encumbrances Before you present this product for warranty service remove all print cartridges programs data and removable storage media unless directed otherwise by Lexmark Forfurther explanation of your warranty alternat
182. o types of imaging kits a black and color imaging kit and a black imaging kit The black and color imaging kit contains cyan magenta yellow and black The black imaging kit contains black only IS THERE TONER IN THE PAPER PATH Contact Customer Support Toner rubs off ABC DEF These are possible solutions Try one or more of the following Troubleshooting 215 CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog CHECK THE PAPER TEXTURE SETTING From the printer control panel Paper menu make sure the Paper Texture setting matches the paper loaded in the tray Toner specks ABC DEF These are possible solutions Try one or more of the following THE PRINT CARTRIDGE MAY BE DEFECTIVE Replace the print cartridge THERE IS TONER IN THE PAPER PATH Contact Customer Support Transparency print quality is poor Try one or more of the following CHECK THE TRANSPARENCIES Use only transparencies recommended by the printer manufacturer Troubleshooting 216 CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control
183. oad printed pages in Tray x 153 Remote Management Active 153 Remove originals from the scanner ADF 153 Remove packaging material 153 Remove paper from standard output bin 153 Replace color cartridge 154 Replace PC Kit 154 Replace Unsupported color Cartridge 156 reports viewing 193 Reports menu 119 resolution fax changing 92 restoring factory default settings 191 S safety information 11 12 Scan Center features 99 Scan Document Too Long 154 scan quality improving 99 scan to computer options 99 Scan to USB failed 154 scan troubleshooting cannot scan from a computer 201 partial document or photo scans 201 scan was not successful 200 scanner unit does not close 197 scanning takes too long or freezes the computer 200 ScanBack Utility using the ScanBack Utility 100 scanner Automatic Document Feeder ADF 17 functions 16 scanner glass 17 Scanner ADF Cover Open 154 scanner glass cleaning 189 copying using 63 scanning to a computer 97 improving scan quality 99 scanning to a USB flash memory device 98 Sending pXX 154 Set Date and Tlme menu 147 setting Active NIC 120 paper size 38 papertype 38 Universal Paper Size 38 Settings menu 124 Setup menu 138 shipping the printer 190 shortcuts creating e mail 71 fax destination 90 91 Standard Exit Bin Full 154 standard tray loading 39 status of supplies checking 163 storing paper 48 supplies 163 supplies conserving 163 status of 163 stor
184. ocated under the Configuration tab on the Embedded Web Server A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax destination with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not place postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Press E Enter Shortcut appears 4 Enter the shortcut number 5 Press Bto send a black only fax or to send a color fax Using the address book Note If the address book feature is not enabled contact your system support person 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Ifyou are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line 4 Press J and then press the arrow buttons until the fax number you want appears Then press Customizing f
185. oduct or the manufacturer s authorized replacement Use only the telecommunications RJ 11 cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer CAUTION SHOCK HAZARD Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports This product contains mercury in the lamp 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org This product is designed tested and approved to meet strict global safety standards with the use of specific manufacturer s components The safety features of some parts may not always be obvious The manufacturer is not responsible for the use of other replacement parts A CAUTION POTENTIAL INJURY Do not twist bind crush or place heavy objects on the power cord Do not subject the power cord to abrasion or stress Do not pinch the power
186. ollowing Atelephone Acomputer with a modem Three telephone cords Atelephone wall jack Faxing 86 2 Connect a telephone cord into the LINE 5 port of the printer and then plug it into an active telephone wall jack P Faxing 87 5 Connect a third telephone cord from the computer modem to the EXT port 18 of the printer Setting the outgoing fax name and number To have the designated fax name and fax number printed on outgoing faxes 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click inside the Station Name box and then enter the name to be printed on all outgoing faxes 6 Click inside the Station Number box and then enter the printer fax number 7 Click Submit Setting the date and time You can set the date and time so that they are printed on every fax you send If there is a power failure you may have to reset the date and time To set the date and time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Set Date and Time 4 Click inside the Set Date amp Time box and then enter the curren
187. om the Supply Notifications Web page located on the Embedded Web Server If the setting is On then the printer stops printing Press fto select Cont inue The printer continues to print until the photoconductor kit is completely exhausted When the photoconductor kit is exhausted replace it Phone in Use The telephone attached to the printer is in use or its handset is off the cradle 1 Place the handset on the telephone cradle 2 Press Bl to send a black only fax or EF to send a color fax 3 Enter the fax number Picture too large The photo sent to the printer is larger than the current paper size Press the arrow buttons until Closest photo sizeorFit to page appears and then press M Power Saver The printer is saving power while it waits for the next print job e Send a job to print e Touch Ld to warm the printer to normal operating temperature Afterwards Ready appears Understanding printer messages 152 Printing error Ajob sent from a USB drive was not successfully received Wait for the message to clear and then try sending the job again Programming Code The printer is receiving a file that is a code update Wait for the message to clear Warning Potential Damage Do not turn the printer off while this message appears on the display Reading data A PictBridge enabled device is connected and the printer is reading data from the device Wait for the message to clear Warning Potential Damage Do not
188. oner cartridges and developer components inside are licensed subject to a restriction that they may be used only once Following their initial use you agree to return them only to Lexmark for recycling Lexmark toner cartridges are designed to stop working after a delivering a fixed amount of toner A variable amount of toner may remain in them when replacement is required Replacement toner cartridge s sold without these terms are available through www lexmark com may be refilled by you ora third party as the only cartridge alternative to be used with the licensed printer LEXMARK SOFTWARE LICENSE AGREEMENT This Software License Agreement Software License Agreement is a legal agreement between you either an individual or a single entity and Lexmark International Inc Lexmark that to the extent your Lexmark product or Software Program is not otherwise subject to a written software license agreement between you and Lexmark or its suppliers governs your use of any Software Program installed on or provided by Lexmark for use in connection with your Lexmark product The term Software Program includes machine readable instructions audio visual content such as images and recordings and associated media printed materials and electronic documentation whether incorporated into distributed with or for use with your Lexmark product Notices 235 1 STATEMENT OF SOFTWARE LIMITED WARRANTY Lexmark warrants that the media e g diskette
189. ontrol panel press the Scan Email button Scan to E mail appears 4 Press E Search appears Note If there are no entries in the address book Manual Entry appears 5 Press M to search the address book 6 Press the arrow buttons until the address you want appears and then press E 7 Press 1 to search for another address or press 2 to end the search After you press 2 Press Start To Begin appears 8 Press B to send a black only copy or L to send a color copy Canceling an e mail An e mail can be canceled when the document is in the ADF or on the scanner glass To cancel an e mail 1 From the printer control panel press E Stopping appears and then Cancel Job appears 2 Press IB to cancel the job Note If you want to continue to process the job press E to continue scanning the e mail Canceling appears The printer clears all pages in the ADF and then cancels the job Once the job is canceled the copy screen appears E mailing 73 Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Getting the printer ready to fax The following connection methods may not be applicable in all countries or regions A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product ormakeany electrical or cabling connection
190. operly Faxing 80 Warning Potential Damage Do not touch cables or the printer in the area shown while actively sending or receiving a fax Faxing 81 Connecting to an adapter for your country or region The following countries or regions may require a special adapter to connect the telephone cable to the wall outlet Country region Austria New Zealand Cyprus Netherlands Denmark Norway Finland Portugal France Sweden Germany Switzerland Ireland United Kingdom Italy Countries or regions except Austria Germany and Switzerland For some countries or regions a telephone line adapter is included in the box Use this adapter to connect an answering machine telephone or other telecommunications equipment to the printer There is a plug installed in the EXT port a of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work 1 2 Connect one end of the telephone cable that came with the printer to bottom LINE port on the back of the printer Connect the other end of the telephone cable to the adapter and then connect the adapter to the wall jack Note Your telephone adapter may look different than the one shown It will fit the telephone jack used in your location Faxing 82 Faxing 83 3 Connect the a
191. or connectors Flash memory or font card connector Memory card connector 3 Unpack the flash memory or font card Note Avoid touching the connection points along the edge of the card Additional printer setup 29 4 Holding the card by its sides align the plastic pins on the card with the holes on the system board This ensures the metal pins line up correctly as well Plastic pins Metal pins 5 Push the card firmly into place Notes The entire length of the connector on the card must touch and be flush against the system board Becareful not to damage the connectors Additional printer setup 30 6 Reinstall the system board cover Installing hardware options Installing a 650 sheet duo drawer The printer supports one optional drawer which allows an additional 650 sheets of paper to be loaded The drawer includes a multipurpose feeder CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer 1 Unpack the 650 sheet duo drawer and remove any packing material and the dust cover 2 Place the drawer in the location chosen for the printer Additional printer setup 31 3
192. or the station name Remote Station Name Note Remote Station Name is the factory default setting Dialed Number Enable Job Log Enables access to the Fax Job log On Note On is the factory default setting Off Enable Call Log Enables access to the Fax Call log On Note On is the factory default setting Off J Speaker Settings Speaker Mode Notes ipud F Always Off turns the speaker off CIVBHIPRGORDBeIS Onuntil Connected is the factory default setting The speaker is on and issues Always On a noise until the fax connection is made e Always On turns the speaker on Speaker Volume Controls the volume setting High Note High is the factory default setting Medium Low Ringer Volume Controls the ringer volume for the fax speaker On Note On is the factory default setting Off M A Understanding printer menus 134 Distinctive Rings M Single Ring Answers calls with a one ring pattern On Note On is the factory default setting Off Double Ring Answers calls with a double ring pattern On Note On is the factory default setting Off Triple Ring Triple Ring answers calls with a triple ring pattern On Note On is the factory default setting Off M Flash Drive menu Flash Drive menu Enable Disable Notes Certain options are not available on selected printer models Enable is the factory default setting Menu item Description Enable Drive Enables or disables the USB port on the fro
193. ormation about fax shortcuts Understanding printer menus 119 Menu item Description Profiles List Prints a list of profiles stored in the printer Print Fonts Prints a report of all the fonts available for the printer language currently set in the printer Print Defects Prints a repeating defects page used as a diagnostic tool for identifying print problems Note Should be printed on letter or A4 size paper If printed on smaller paper the content will be clipped Print Demo Prints a resident demonstration page Asset Report Prints a report containing asset information including the printer serial number and model name The report contains text and UPC barcodes that can be scanned into an asset database Network Ports Active NIC menu Description Active NIC Shows the print server Auto Note This menu is available only for network models or printers attached to print List of networks servers Network menu Menu item Description PCL SmartSwitch Sets the printer to automatically switch to PCL emulation when a print job requires On it regardless of the default printer language Off Notes e Onis the factory default setting When the Off setting is used the printer does not examine incoming data When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to O
194. otes e Ifyou insert the flash drive when the printer requires attention such as when a jam has occurred the printer ignores the flash drive f you insert the flash drive while the printer is printing other jobs Busy appears After the other jobs are processed you may need to view the held jobs list to print documents from the flash drive 3 Press the arrow button until the document you want to print appears and then press E Note Folders found on the flash drive appear with a in front of the folder for example documents File names are appended by the extension type for example jpg 4 Press to print one copy or enter the number of copies using the keypad and then press M to initiate the print job Note Do not remove the flash drive from the USB port until the document has finished printing Printing 58 Printing photos from a PictBridge enabled digital camera You can connect a PictBridge enabled digital camera to the printer and use the buttons on the camera to select and print photos 1 Insert one end of the USB cable into the camera Note Use only the USB cable that came with your camera 2 Insert the other end of the USB cable into the USB port on the front of the printer Notes Make sure the PictBridge enabled digital camera is set to the correct USB mode See the camera documentation for more information e f the PictBridge connection is successful then a confirmation message appears on the
195. oties eio een nt eret eere eee EHE ER e AE Dent 64 Making copies using paper from a selected tray secssssccssccsseccsseecsseeccesesecssscesusessuecessecessucessscessseessecessuccesuecssuecesseeeeaseesse 65 Copying on both sides of the paper duplexing e tte teeeeteeenntennnte nnne tttnnt tonat nosttosttttnosibons 65 Reducing or enlarging copies Making a copy lighter or darker 66 AcljUsting Copy quality eR RR RENE ERE RENI eed eire ee dde en 67 COll AEG uela 67 Placing separator sheets between copies sssseecssecsecsecsseesseecseecensecssecsecesuecssecessesssecseecsuecssecssseseecessecssecsseesscesseessecessesses 68 Copying multiple pages onto a single SHEE esssesssesceneccsseeseecssecssecessccssecssccsscesssceseccssecusecsscsnccessesssecseesscesneesseesseesses 68 Cancelihg ad opy JOB ec io vor Senna cr ah Re aes da deti o ital cet dtd E Aie ees rin ea uid 69 Improving copy quality soe ei pod our ete ad Un DI eR ERO dito dian eeiad acce dd dauid 69 Getting ready to e mall ode SR Ire ein dade poP Metam ide dadoa iun Dua didqa Setting up the e mail function 4 Setting Up the address book ERRORES RR ERR e m Se n OR Sie dnte dde Creating an e mail shortcut using the Embedded Web Servel esscscsssssscsssssssssesseesseessesssessssesseeessesseeseenees 71 E mailing document umana nen baden dpa t pid an dad OM nd dd BR Od 71 Sending an e mail using
196. our Web browser Note If you do not know the IP address of the printer print a network setup page and locate the IP address in the TCP IP section 2 Click Device Status The Device Status page appears displaying a summary of supply levels Conserving supplies There are some settings you can change from the printer control panel that will help you conserve toner and paper For more information see Supplies menu Quality menu and Finishing menu Maintaining the printer 163 If you need to print several copies you can conserve supplies by printing the first copy and checking it for accuracy before printing the remaining copies Ordering supplies To order supplies in the U S contact Lexmark at 1 800 539 6275 for information about Lexmark authorized supplies dealers in your area In other countries or regions visit the Lexmark Web Site at www lexmark com or contact the place where you purchased the printer Note All life estimates for printer supplies assume printing on letter or A4 size plain paper Ordering toner cartridges When 88 Cyan Cartridge Low 88 Magenta Cartridge Low 88 Yellow Cartridge Low or 88 Black Cartridge low appears order a new cartridge When 88 Replace Cyan Cartridge 88 Replace Magenta Cartridge 88 Replace Yellow Cartridge or88 Replace Black Cartridge appears you must replace the specified toner cartridge Part number C540 C543 and X543 C544 and X544 series se
197. p Click inside the Fax Forwarding box and then select one of the following Print Print and Forward Forward Click inside the Forward to box and then select one of the following Fax E mail LDSS Click inside the Forward to Shortcut box and then enter the shortcut number where you wantthe fax forwarded Note The shortcut number must be a valid shortcut number for the setting that was selected in the Forward to box Click Submit Faxing 96 Scanning to a computer or USB flash memory device ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings The scanner lets you scan documents directly to a computer or a USB flash memory device The computer does not have to be directly connected to the printer for you to receive Scan to PC images You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer Note Scanning to a computer or USB device is not available on selected printer models Scanning to a computer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section Click Scan Profile Cl
198. p Metric wizard Scan to PC Port Range lt port range gt Specifies a valid port range for printers behind a port blocking firewall The valid ports are specified by two sets of numbers separated by a semicolon Note 9751 12000 is the factory default setting Default Mode Copy Fax Sets the function the printer enters when Go Content Darkness or any number is pressed on the printer control panel Note Copy is the factory default setting Date Format Formats the printer date 24 hour clock MM DD YYYY Note MM DD YYYY is the US factory default setting and DD MM YYYY DD MM YYYY is the international factory default setting YYYY MM DD Time Format Formats the printer time 12 hour A M P M Note The factory default setting is 12 hour A M P M Alarms Sets an alarm to sound when the printer requires operator Alarm Control intervention Available selections for each alarm type are Cartridge Alarm off Single Continuous Notes Single is the factory default setting for Alarm Control Single sounds three quick beeps Off means no alarm will sound Continuous repeats three beeps every 10 seconds Timeouts Specifies the number of minutes of inactivity before some systems Power Saver begin entering a minimum power state Disabled Note 30 minutes is the factory default setting 1 240 Timeouts Sets the amount of time in seconds the printer waits before Screen Timeout returning the printer
199. paper for the printer to print an Auto Size Match incoming fax Tray x Note Tray 1 is the factory default setting Sides Enables duplex two sided printing for incoming fax jobs On Note Off is the factory default setting Off Fax Footer Prints the transmission information at the bottom of each page from a received fax On Note Off is the factory default setting Off Max Speed Specifies the maximum speed in baud at which faxes are received 2400 Note 33600 baud is the factory default setting 4800 9600 14400 33600 Block No Name Fax Enables blocking of incoming faxes sent from devices with no station ID specified On Note Off is the factory default setting Off Understanding printer menus 133 Fax Log Settings Menu item Description Transmission Log Enables printing of a transmission log after each fax job Print log Note Print log is the factory default setting Do not print log Print only for error Receive Error Log Enables printing of a receive error log following a receive error Print Never Note Print Never is the factory default setting Print on Error Auto Print Logs Enables automatic printing of fax logs On Note On is the factory default setting Off Log Paper Source Selects the source of the paper used for printing logs Tray lt x gt Note Tray 1 is the factory default setting Logs Display Specifies whether printed logs display the dialed number
200. pears and then press E Note If you select a paper size that is different from the original size then the printer will scale the size automatically Change the copy settings as needed S for a black only copy or l for a color copy Copying 64 11 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad 12 Press Eto return to the Ready state Making copies using paper from a selected tray During the copy process you can select the tray that contains the paper type of choice For example if specialty media is loaded in the multipurpose feeder and you want to make copies on that media 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Source appears and then press E a uu AB UN Press the arrow buttons until the tray or source containing the media you want the copy to be on appears and then press Change the copy settings as needed
201. per Menu appears and then press EA 4 Press the arrow buttons until Universal Setup appears and then press EB Loading paper and specialty media 38 5 Press the arrow buttons until Units of Measure appears and then press EB 6 Press the arrow buttons until the correct unit of measure appears and then press EA Submitting changes appears followed by the Universal Setup menu Specify the paper height and width Defining a specific height and width measurement for the Universal paper size in the portrait orientation allows the printer to support the size including support for standard features such as duplex printing and printing multiple pages on one sheet 1 From the Universal Setup menu press the arrow buttons until Portrait Widthor Portrait Height appears and then press EB Note Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width setting 2 Press the arrow buttons to decrease or to increase the setting and then press EA Submitting changes appears followed by the Universal Setup menu Loading the standard 250 sheet tray The printer has one standard 250 sheet tray Tray 1 and may have an optional 650 sheet duo drawer The 250 sheet tray and 650 sheet duo drawer support the same paper sizes and types 1 Pull the tray out Note Do not remove trays while a job prints or while Busy appears on the display Doing so may cause a jam Loading paper and specialty media 39 2
202. printed on a laser printer or taken from a magazine or newspaper M A Holding and forwarding faxes Holding faxes This option lets you hold received faxes from printing until they are released Held faxes can be released manually or at a scheduled day or time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click Holding Faxes 6 Enter a password in the Print Faxes Password box Faxing 95 7 In the Held Fax Mode box click one of the following 8 9 Off AlwaysOn Manual Scheduled If you selected Scheduled continue with the following steps Otherwise go to step 9 a Click Fax Holding Schedule b In the action box click Hold faxes c Inthe time box click the time you want the held faxes released d Inthe Day s box click the day you want the held faxes released Click Add Forwarding a fax This option lets you print and forward received faxes to a fax number e mail address or LDSS 1 Uu 5B W N Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section Click Settings Click Fax Settings Click Analog Fax Setu
203. programs such as math symbols for scientific text Only the supported symbol sets are shown Changes the point size for scalable typographic fonts Notes 12isthe factory default setting e Point Size refers to the height of the characters in the font One point equals approximately 1 72 of an inch Point sizes can be increased or decreased in 0 25 point increments Understanding printer menus 143 PCL Emulation Settings Pitch 0 08 100 Menu item Description Specifies the font pitch for scalable monospaced fonts Notes e 10 is the factory default setting Pitch refers to the number of fixed space characters per inch cpi Pitch can be increased or decreased in 0 01 cpi increments For nonscalable monospaced fonts the pitch appears on the display but cannot be changed PCL Emulation Settings Orientation Portrait Landscape Specifies the orientation of text and graphics on the page Notes Portrait is the factory default setting Portrait prints text and graphics parallel to the short edge of the page Landscape prints text and graphics parallel to the long edge of the page PCL Emulation Settings Lines per Page 1 255 60 64 Specifies the number of lines that print on each page Notes e 60 is the US factory default setting 64 is the international factory default setting Theprintersets the amount of space between each line based on the Lines per Page Paper Size and Orientation
204. py job 1 999 Note The factory default setting is 1 Understanding printer menus 128 Overlay Off Confidential Copy Draft Urgent Custom Menu item Description Specifies overlay text that is printed on each page of the copy job Note Off is the factory default setting Allow priority copies On Off Allows interruption of a print job to copy a page or document Note On is the factory default setting Background Removal 4to 4 Adjusts the amount of background visible on a copy Note The factory default setting is 0 Color Balance Specifies the amount of color from 4 to 4 Scan edge to edge On Off Cyan Red Note The factory default setting is 0 Magenta Green Yellow Blue Contrast Specifies the contrast used for the copy job 0 5 Note Best for content is the factory default setting Best for content Shadow Detail Adjusts the amount of shadow detail visible on a copy 4 to 4 Specifies if the original document is scanned edge to edge prior to copying Note 0 is the factory default setting Note Off is the factory default setting Sharpness 1 5 M Fax Settings menu General Fax Settings Menu item Station Name Adjusts the amount of sharpness on a copy Note 3 is the factory default setting Description Specifies the name of the fax within the printer Station Number Specifies a number associated with the fax Station ID Sta
205. pying an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should use Photograph mode Use Photograph mode when the original documentis a high quality photograph or inkjet print M J Copying 69 E mailing ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine L clippings A You can use the printer to e mail scanned documents to one or more recipients There are three ways to send and e mail from the printer You can type the e mail address use a shortcut number or use the address book Getting ready to e mail Setting up the e mail function For e mail to operate it must be turned on in the printer settings and have a valid IP address or gateway address To set up the e mail function 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click E mail FTP Settings 4 Click E mail Server Setup 5 Change the e mail settings as needed 6 Click Submit E mailing 70 Setting up the address book 1 Type the printer IP address into the address field of
206. r and specialty media guidelines MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it Paper jam message remains after jam is cleared The paper path is not clear Clear jammed paper from the entire paper path and then press E Page that jammed does not reprint after you clear the jam In the Setup menu Jam Recovery is set to Off Set Jam Recovery to Auto or On 1 Press D 2 Press the arrow buttons until Settings appears and then press EB 3 Press the arrow buttons until General settings appears and then press EA 4 Press the arrow buttons until Print Recovery appears and then press Jl Troubleshooting 207 5 Press the arrow buttons until Jam Recovery appears and then press EB 6 Press the arrow buttons until On or Auto appears and then press Ez Solving print quality problems The information in the following topics may help you solve print quality problems If these suggestions still do not correct the problem contact Customer Support You may have a printer part that requires adjustment or replacement Blank pages These are poss
207. r example the name and number of the fax recipient 4 Click Fax Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number You can create a shortcut to a single fax number or a group of fax numbers 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings Faxing 90 Click Manage Destinations Note A password may be required If you do not have an ID and password get one from your system support person Click Fax Shortcut Setup 5 Type a unique name for the shortcut and then enter the fax number 7 To create a multiple number shortcut enter the fax numbers for the group Note Separate each fax number in the group with a semicolon Assign a shortcut number If you enter a number that is already in use you are prompted to select another number Click Add Creating a fax destination shortcut using the printer control panel 1 O On A Uu Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or
208. r menus 122 Menu item Description USB Buffer Sets the size of the USB input buffer Disabled Notes Auto Auto is the factory default setting Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Mac Binary PS Sets the printer to process Macintosh binary PostScript print jobs On Notes Off Auto Auto is the factory default setting The Off setting filters print jobs using the standard protocol The On setting processes raw binary PostScript print jobs ENA Address Sets the network address information for an external print server that is attached to the printer using a USB cable Note This menu item is available only ifthe printer is attached to an external printer server through the USB port ENA Netmask Sets the netmask information for an external print server that is attached to the printer using a USB cable Note This menu item is available only if the printer is attached to an external print server through the USB port ENA Gateway Sets the gateway information for an external print server that is attached to the printer using a USB cable Note This menu item is available only if the printer is attached to an external print server through the USB port i Understanding printer menus 123 Settings menu General Settings menu Menu item Display Language English Francais Deutsch Italian
209. r self stick adhesives These envelopes may severely damage the printer Notes Do notload or close the multipurpose feeder while a job is printing Load only one size and type of paper at a time 7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing Paper should lie flat in the multipurpose feeder Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled 8 From the printer control panel set the Paper Size and Paper Type Using the manual feeder 1 Senda manual print job For Windows users a With a document open click File gt Print b Click Properties Preferences Options or Setup c Select Manual Paper d Click OK e Click OK or Print For Macintosh users a With a document open click File Print b From the Copies amp Pages or General pop up menu choose Manual Paper c Click OK or Print Loading paper and specialty media 44 2 When Load Manual type size appears load the paper facedown into the manual feeder Load envelopes with the flap side up Notes Align the long edge of the paper so that it is flush with the right side of the manual feeder Toachieve the best possible print quality use only high quality paper designed for laser printers 3 Move the width guide until it lightly touches the sheet Do not force the width guide against the paper or it could be damaged 4 Push the paper in until it
210. reading USB drive appears Make sure the USB drive is supported For information regarding tested and approved USB flash memory devices visit the Lexmark Web site at www lexmark com Troubleshooting 194 Jobs do not print These are possible solutions Try one or more of the following MAKE SURE THE PRINTER IS READY TO PRINT Make sure Ready or Power Saver appears on the display before sending a job to print Press fto return the printer to the Ready state CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin and then press E CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray MAKE SURE THE PRINTER IS CONNECTED TO THE NETWORK Print a network setup page and check that the status shows Connected If the status is Not Connected check the network cables and then try printing the network setup page again Contact your system support person to make sure the network is functioning correctly Copies of the printer software are also available on the Lexmark Web site at www lexmark com MAKE SURE YOU ARE USING A RECOMMENDED USB or ETHERNET CABLE For more information visit the Lexmark Web site at www lexmark com MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED Check the cable connections to the printer and print server to make sure they are secure For more information see the setup documentation that came with the printer Job takes longer than expected to print
211. remove the device or turn the printer power off while Reading data appears on the display Reading error Remove drive The printer was reading information from a USB drive and encountered an error The USB drive must be removed from the printer to clear the message Ready The printer is ready to receive print jobs Receiving pXX The printer is receiving a fax pXX represents the number of pages received Wait for the message to clear Reload printed pages in Tray x Press Ei to clear the message and continue processing the second side of the sheet Press EM and then press Bito cancel printing Remote Management Active The printer is offline while it configures settings Wait for the message to clear Remove originals from the scanner ADF Remove the paper from the ADF to clear the message and continue printing Remove packaging material Check for and remove any packaging materials from the toner cartridges Remove paper from standard output bin Remove the stack of paper from the standard exit bin Understanding printer messages 153 Replace lt color gt cartridge Replace the toner cartridge and then press E to clear the message and continue printing Replace PC Kit This is the early warning message for the photoconductor kit The printer continues printing unless the value for the Cartridge Alarm is changed from the printer control panel or set to On from the Supply Notifications Web page located on
212. ries Black Return Program Toner C540A1KG J J Cartridge Cyan Return Program Toner C540A1CG J J Cartridge Magenta Return Program C540A1MG JV J Toner Cartridge Yellow Return Program C540A1YG v J Toner Cartridge Black High Yield Return C540H1KG vi v Program Toner Cartridge Cyan High Yield Return C540H1CG J J Program Toner Cartridge Magenta High Yield Return C540H1MG J J Program Toner Cartridge Yellow High Yield Return CS40H1YG J J Program Toner Cartridge Black High Yield Toner C540H2KG J J Cartridge Cyan High Yield Toner C540H2CG vi J Cartridge Magenta High Yield Toner C540H2MG J v Cartridge Yellow High Yield Toner C540H2YG i vi Cartridge Maintaining the printer 164 Part name Part number C540 C543 and X543 C544 and X544 series series Black Extra High Yield Return C544X1KG Not supported J Program Toner Cartridge Cyan Extra High Yield Return C544X1CG Not supported J Program Toner Cartridge Magenta Extra High Yield C544X1MG Not supported J Return Program Toner Cartridge Yellow Extra High Yield C544X1YG Not supported J Return Program Toner Cartridge Black Extra High Yield Toner C544X2KG Not supported J Cartridge Cyan Extra High Yield Toner C544X2CG Not supported J Cartridge Magenta Extra High Yield C544X2MG Not supported V Toner Cartridge Yellow Extra High Yield C544X2YG Not supported J Toner Cartridge Ordering imaging kits Wh
213. rkness setting From the printer control panel change the setting from the Quality menu For Windows users change the setting from Print Properties For Macintosh users change the setting from the Print dialog Troubleshooting 209 Incorrect margins ABC DEF These are possible solutions Try one or more of the following CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper menu 2 Before sending the job to print specify the correct size setting For Windows users specify the size from Print Properties For Macintosh users specify the size from the Page Setup dialog Light colored line white line or incorrectly colored line ABCDE m m m T Lt NA ily L These are possible solutions Try one or more of the following A TONER CARTRIDGE MAY BE DEFECTIVE Replace the defective toner cartridge THE IMAGING KIT MAY BE DEFECTIVE Replace the imaging kit Note The printer has two types of imaging kits a black and color imaging kit and a black imaging kit The black and color imaging kit contains cyan magenta yellow and black The black imaging kit contains black only Troubleshooting 210 Paper curl These are possible solutions Try one or more of the follow
214. rmation on standard and optional paper sources and thetypes of paperthey support Note For an unlisted paper size select the closest arger listed size Paper sizes supported by the printer Dimensions 250 sheet 550 sheet Optional Manual Duplex Standard tray tray multipurpose feeder exit tray standard optional feeder A4 210x297mm y v J v J vi 8 3 x 11 7 in A5 148x210mm f J V V X J 5 83 x 8 3 in JIS B5 182x257mm y JV J J X JV 7 2 x 10 1 in A6 105x148mm X X J JV X V 4 1 x 5 8 in Statement 140x216mm X X J J X J 5 5 x 8 5 in Letter 216x279mm y J JV v v v 8 5 x 11 in Folio 216x330mm J J J J J 8 5 x 13 in Oficio Mexico 216x340mm Jf J J J J J 8 5 x 13 in Legal 216x356mm y J J JV J J 8 5 x 14 in Executive 184x267mm Jf J J J X J 7 3 x 10 5 in When Universal is selected the page is formatted for 216 x 356 mm 8 5 x 14 in unless the size is specified by the software program J Paper and specialty media guide 48 Paper size Dimensions 250 sheet 550 sheet Optional Manual Duplex Standard tray tray multipurpose feeder exit tray standard optional feeder Universal 148x210mm J J J X J 5 8x 8 3in upto 216 x 356mm 8 5 x 14 in 76 x 127 mm X X J J X JV 3x5 in up to 216 x 356 mm 8 5 x 14 in 210x279mm of v v v v v 8 3 x1
215. rom the PPDS menu select Best Fit and then select On The printer will find a similar font and reformat the affected text Press EM and then press Bi to cancel printing 51 Defective flash detected Press MJ to clear the message and continue printing 52 Not enough free space in flash memory for resources Try one or more of the following Press Eto clear the message and continue printing Delete fonts macros and other data stored in flash memory Upgrade to a larger capacity flash memory Press EJ and then press Ef to cancel printing 53 Unformatted flash detected Try one or more of the following Press Bto clear the message and continue printing Formatthe flash memory If the message remains the flash memory may be defective and require replacing 54 Network x Software Error The printer detects that a network port is installed but cannot communicate with it The printer disables all communication to the associated network interface Try one or more of the following Press ito clear the message and continue printing Turn the printer off and then back on to reset the printer Upgrade flash the network firmware in the printer or print server 56 Standard USB Port Disabled Try one or more of the following The printer discards any data received through the USB port Press E to clear the message and continue printing Make sure the USB Buffer menu item is not set to Disabled 58 Too many f
216. s This lets the scanner know what needs to be scanned for inclusion in the fax Note Duplex scanning is not available on selected printer models Faxing 94 Resolution This option increases how closely the scanner examines the document you want to fax If you are faxing a photo a drawing with fine lines or a document with very small text increase the Resolution setting This will increase the amount of time required for the scan and will increase the quality of the fax output Standard Suitable for most documents Fine Recommended for documents with small print Super fine Recommended for original documents with fine detail Ultra fine Recommended for documents with pictures or photos Darkness This option adjusts how light or dark your faxes will turn out in relation to the original document Improving fax quality Question Tip When should use Text mode Use Text mode when text preservation is the main goal of the fax and preserving images copied from the original document is not a concern Text mode is recommended for faxing receipts carbon copy forms and documents that contain only text or fine line art When should use Text Photo mode Use Text Photo mode when faxing an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should use Photo mode Use Photo mode when faxing photos
217. s such as the fax feature power cord or telephone during alightning storm Warning Potential Damage Do not touch cables or the printer in the area shown while actively sending or receiving a fax Faxing 74 Initial fax setup Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page or on the first page of the transmission station name identification of the business other entity or individual sending the message and station number telephone number of the sending fax machine business other entity or individual To enter your fax setup information use the printer control panel or use your browser to access the Embedded Web Server and then enter the Settings menu Note If you do not have a TCP IP environment then you must use the printer control panel to enter your fax setup information Using the printer control panel for fax setup When the printer is turned on for the first time or if the printer has been off for an extended time a series of start up screens appear If the printer has fax capabilities then the following screens appear Station Name Station Number 1 When Station Name appears enter the name to be printed on all outgoing faxes a Press the button on the numeric keypad that corresponds with the number or letter you want The first time you press the button the number for that button appears When you press the bu
218. s 47 recycled 52 selecting 47 selecting weight 115 setting size 38 setting type 38 storing 48 unacceptable 47 Universal Paper Size 118 Universal size setting 38 paper feed troubleshooting message remains after jam is cleared 207 paper jams avoiding 101 Paper Loading menu 116 Paper Size Type menu 111 paper sizes supported by the printer 48 Paper Texture menu 113 paper types duplex support 49 supported by printer 49 where to load 49 paper types and weights supported by the printer 50 PC Kit Life Warning 152 PCL Emul menu 143 PDF menu 142 Phone in Use 152 photos copying 63 PictBridge menu 146 PictBridge enabled printing photos 59 Picture too large 152 PostScript menu 143 Power Saver 152 adjusting 191 print job canceling from Macintosh 60 canceling from the printer control panel 60 canceling from Windows 60 print quality cleaning the scanner glass 189 replacing developer unit 182 replacing imaging kits 169 175 replacing the waste toner bottle 166 print quality test pages printing 60 print quality troubleshooting blank pages 208 characters have jagged edges 208 clipped images 209 color misregistration 217 dark lines 209 gray background 209 light colored line white line or incorrectly colored line 210 poor transparency quality 216 print irregularities 211 print is too dark 214 printis too light 212 repeating defects 212 skewed print 212 solid color pages 215 toner fog or background shading 215 toner rubs o
219. s a telephone or answering machine can be successfully attached to pass through the printer as described in the setup steps fyou wanta digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required Contact your DSL provider for a DSL filter The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the printer to fax properly You do not need to attach the printer to a computer but you do need to connect it to an analog telephone line to send and receive faxes Equipment and service options Connect directly to the telephone line Fax connection setup See Connecting to an analog telephone line on page 77 Connect to a Digital Subscriber Line DSL or ADSL service See Connecting to a DSL service on page 77 Connect to a Private Branch eXchange PBX or Integrated Services Digital Network ISDN system See Connecting to a PBX or ISDN system on page 78 Use a Distinctive Ring service See Connecting to a Distinctive Ring Service on page 79 Connect to a telephone line telephone and answering machine See Connecting a telephone or answering machine to the same telephone line on page 80 Faxing 76 Equipment and service options Fax connection setup Connect through an adapter used in your area See Connecting to an adapter for your country or region on page 82
220. s part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label Notices 227 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact Lexmark International Inc at www lexmark com or your Lexmark representative If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc See the previous paragraph for contact information Connection to party line service is subject to state tariffs Contact the state publi
221. s table represent time averaged measurements Instantaneous power draws may be substantially higher than the average Values are subject to change See www lexmark com for current values Power Saver This product is designed with an energy saving mode called Power Saver The Power Saver Mode is equivalent to the EPA Sleep Mode The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity The Power Saver Mode is automatically engaged after this product is not used for a specified period of time called the Power Saver Timeout Factory default Power Saver Timeout for this product in minutes 110V 45 minutes 220V 60 minutes By using the configuration menus the Power Saver Timeout can be modified between 1 minute and 240 minutes Setting the Power Saver Timeout to a low value reduces energy consumption but may increase the response time of the product Setting the Power Saver Timeout to a high value maintains a fast response but uses more energy Off mode If this product has an off mode which still consumes a small amount of power then to completely stop product power consumption disconnect the power supply cord from the wall outlet Total energy usage It is sometimes helpful to calculate the total product energy usage Since power consumption claims are provided in power units of Watts the power consumption should be multiplied by the time the product spends in each mode in order
222. s until Network Setup Page appears and then press EB After the network setup page prints Ready appears 5 Checkthe first section on the network setup page and confirm that Status is Connected If Status is Not Connected the LAN drop may not be active or the network cable may be malfunctioning Consult a system support person for a solution and then print another network setup page Additional printer setup 34 Setting up the printer software Installing printer software A printer driver is software that lets the computer communicate with the printer The printer software is typically installed during the initial printer setup If you need to install the software after setup follow these instructions For Windows users 1 Close all open software programs 2 Insert the Software and Documentation CD 3 From the main installation dialog click Install 4 Follow the instructions on the screen For Macintosh users 1 Close all open software applications 2 Insert the Software and Documentation CD 3 From the Finder desktop double click the printer CD icon that automatically appears 4 Double click the Install icon 5 Follow the instructions on the screen Using the World Wide Web 1 Goto the Lexmark Web site at www lexmark com 2 From the Drivers amp Downloads menu click Driver Finder 3 Select your printer and then select your operating system 4 Download the driver and install the printer software Updating
223. s votre r gion ou pays Ceci pr vient tout endommagement de l quipement caus par les orages et autres surtensions lectriques Cet quipement utilise des prises de t l phone CA11A Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications There shall be no more than 10
224. sage gt 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message Understanding printer messages 162 Maintaining the printer Periodically certain tasks are required to maintain optimum print quality Storing supplies Choose a cool clean storage area for the printer supplies Store supplies right side up in their original packing until you are ready to use them Do not expose supplies to Direct sunlight Temperatures above 35 C 95 F High humidity above 8096 Salty air Corrosive gases Heavy dust Checking the status of supplies A message appears on the display when a replacement supply item is needed or when maintenance is required Checking the status of supplies from the printer control panel You can check the status of printer supplies by printing a menu settings page 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press iv 4 Press the arrow buttons until Menu Settings Page appears and then press EB Checking the status of supplies from a network computer Note The computer must be connected to the same network as the printer 1 Type the printer IP address into the address field of y
225. se This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Notices 228 Avis r serv aux utilisateurs du r seau t l phonique du Canada Ce produit est conforme aux sp cifications techniques d Industrie Canada Le num ro REN ringer equivalence number num ro d quivalence de sonnerie fournit une indication du nombre maximum de terminaux pouvant tre connect s l interface t l phonique En bout de ligne le nombre d appareils qui peuvent tre connect s n est pas directement limit mais la somme des REN de ces appareils ne doit pas d passer cinq Le num ro REN du modem est indiqu sur l tiquette produit situ e l arri re de l quipement Les compagnies de t l phone constatent que les surtensions lectriques en particulier celles dues la foudre entra nent d importants d g ts sur les terminaux priv s connect s des sources d alimentation CA Il s agit l d un probl me majeur d chelle nationale En cons quence il vous est recommand de brancher un parasurtenseur dans la prise de courant laquelle l quipement est connect Utilisez un parasurtenseur r pondant des caract ristiques nominales satisfaisantes et certifi parle laboratoire d assureurs UL Underwriter s Laboratories un autre laboratoire agr de type NRTL Nationally Recognized Testing Laboratory ou un organisme de certification agr dan
226. se from Text ES Text Photo or Photo 3 Copies Press the Copies button to enter the number of copies to print Learning about the printer 18 Description 4 Scale Press the Scale button to change the size of the copied document to fit onto the currently a selected paper size 5 Options Press the Options button to change Original Size Paper Source Paper Saver and Collate settings 6 Address Book Press J to enter the address book 7 Darkness Press the Darkness button to adjust the current darkness settings 8 Duplex 2 Sided Press the Duplex 2 Sided button to scan or print on both sides of the paper 3 Note The duplex feature is not available on selected printer models 9 Fax Press the Fax button to enter the fax function s Note Fax mode is not available on selected printer models 10 Scan Email Press the Scan Email button to enter the scan or scan to e mail function Learning about the printer 19 3 Select 4 10 9 8 7 6 5 Item Description 1 Menu Press X to enter the administration menus 2 Display View scanning copying faxing and printing options as well as status and error messages Note The fax feature is not available on selected printer models 3 Stop Cancel Press to stop all printer activity 4 Color start Press El to copy or scan in color 5 Black start Press Il to copy or scan in black and white 6 Rightarrow Press to
227. secssccssccssecsseccsscssseesseesuecsseccssecseeesseesneesseesseesses 86 Setting the outgoing fax name and NUMDE seesssssccsesccsseecsseecssesessecessscesssccsnsceeseecessccessscesnseesueessecessueecsueeeseeeeeaseeeaneesse 88 Setting the date and time Turning daylight saving time on or off Sending zc NP TN cR ERE Sending a fax using the printer control panel Sending a fax using the computer ninrin n i ai Creating shortculss esa ad ep NoD Wwebdn en FUN Intra com tane Dam 90 Contents 4 Creating a fax destination shortcut using the Embedded Web Servel essssessssssessseessseseessesessescssnceesneecssecerseessneceese 90 Creating a fax destination shortcut using the printer control panel eee eteeentennnttnnnnennns 91 Using shortcuts and the address DOO Kiwi accion materi due ii iaaa 92 Using fax destination shortcuts tret rentrer tte reete ee Hue Nini ee see Me NRE EE redet Gaunt 92 Usirig the address book ist tee ee C RU e Me e ee tendientes 92 C stomizing fax Gecko Sacro cech eror bo vete e E Redde eue tud ES Me m 92 Changing the fax resolUtiOn ettet etico bete eie etes ele tere uei i eee tene eee dte eae tune 92 Making fax lighter or darker o E eR ERG ES deeft vt deut 93 Sendinga faxat a scheduled time e eee Exe een dede neto Deo el caveves DR gcns 93 Vi winiga FAX TOG Pee 93 Canceling an oUtgollig faXus oce co HIR Ie Red tre ree rtp Ho E ERU e ee Ii ae le HAMA A RON TR IRE
228. stops The printer pulls it in farther 5 From the printer control panel set the Paper Size and Paper Type Loading paper and specialty media 45 Paper and specialty media guide Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on Lexmark com publications Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability Consider these characteristics when evaluating new paper stock Weight The printer can automatically feed paper weights from 60 to 176 g m 16 to 47 Ib bond grain long Paper lighter than 75 g m 20 Ib might not be stiff enough to feed properly causing jams For best performance use 80 g m 21 Ib bond grain long paper For paper smaller than 182 x 257 mm 7 2 x 10 1 in we recommend 90 g m or heavier paper Curl Curl is the tendency for paper to curl at its edges Excessive curl can cause paper feeding problems Curl can occur after the paper passes through the printer where it is exposed to high temperatures Storing paper unwrapped in hot humid cold or dry conditions even in the trays can contribute to paper curling prior to printing and can cause feeding problems Smoothness Paper smoothness directly affects print quality If paper is too rough toner cannot fuse to it properly If paper is too smooth it can cause paper feeding or print quality issues Always use paper between 100 a
229. t 194 paper curl 211 paper frequently jams 207 tray linking does not work 196 Index 244 unexpected page breaks occur 197 troubleshooting print quality blank pages 208 characters have jagged edges 208 clipped images 209 color misregistration 217 dark lines 209 gray background 209 light colored line white line or incorrectly colored line 210 poor transparency quality 216 print irregularities 211 print is too dark 214 print is too light 212 repeating defects 212 skewed print 212 solid color pages 215 toner fog or background shading 215 toner rubs off 215 toner specks 216 uneven print density 217 troubleshooting printer options drawers 206 memory card 207 multipurpose feeder 206 option not working 205 troubleshooting scan cannot scan froma computer 201 partial document or photo scans 201 scan was not successful 200 scanner unit does not close 197 scanning takes too long or freezes the computer 200 U Universal Paper Size 118 setting 38 Universal Setup menu 118 unlinking trays 37 Unsupported Mode 155 Unsupported USB device please remove 155 Unsupported USB hub please remove 155 USB drive disabled 155 USB menu 122 USB port 33 Use camera controls to print 155 Utilities menu 142 V viewing reports 193 W Waiting 155 Waiting too many events 155 waste toner bottle ordering 165 replacing 166 Wireless menu 121 Y Yellow Low 150 Index 245
230. t date and time 5 Click Submit Faxing 88 Turning daylight saving time on or off The printer can be set to automatically adjust for daylight saving time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Set Date and Time 4 Inthe Daylight Savings box click on one of the following Yes turns daylight saving on No turns daylight saving off 5 Click Submit Sending a fax Sending a fax using the printer control panel 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line 4 Enter the fax number and then press E Notes Toplacea dial pause within a fax number press the Redial Pause button The dial pause appears asa comma on the Fax to line Use this feature if you need to dial an outside line first Press to move the cursor to the left and delete a number Touse a fax shortcut press and then press t
231. t in relation to the original document Improving scan quality Question Tip When should I use Text mode Use Text mode when text preservation is the main goal of the scan and preserving images copied from the original document is not a concern Text mode is recommended for receipts carbon copy forms and documents that only contain text or fine line art When should I use Text Photo mode e Use Text Photo mode when scanning an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should use Photo mode Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or newspaper S P Using the Scan Center software Understanding the Scan Center features The Scan Center software lets you modify scan settings and select where to send the scanned output Scan settings modified with the Scan Center software can be saved and used for other scan jobs The following features are available Scan and send images to your computer Convert scanned images to text Preview the scanned image and adjust the brightness and contrast Make larger scans without losing detail Scan two sided documents Scanning to a computer or USB flash memory device 99 Using the ScanBack utility Using the ScanBack Utility You can use the Lexmark ScanBack Utility instead of the Embedded Web
232. ted 157 52 Not enough free space in flash memory for resources 157 53 Unformatted flash detected 157 54 Network x Software Error 157 56 Standard USB Port Disabled 157 58 Too many flash options installed 157 58 Too many trays attached 158 59 Incompatible tray x 158 650 sheet duo drawer installing 31 650 sheet duo drawer optional loading 41 82 Replace waste toner box 158 82 yy Waste toner box missing 158 840 01 Scanner Disabled 161 840 02 Scanner Auto Disabled 161 88 yy color Cartridge is low 158 88 yy Replace color Cartridge 158 900 999 Service message 162 940 01 161 940 02 161 941 01 161 941 02 161 942 01 161 942 02 162 943 01 161 943 02 162 A Access USB after scan 149 Access USB now 149 Active NIC menu 120 address book e mail setting up 71 address book fax using 92 ADF copying using 62 attaching cables 33 battery clock 149 Black Low 150 Busy 149 buttons printer control panel 17 C cables Ethernet 33 USB 33 Calibrating 149 Call complete 149 calling Customer Support 221 Cancel not available 149 Canceling 149 Index 239 canceling a job from Macintosh 60 from the printer control panel 60 from Windows 60 card stock loading 42 tips on using 57 Check Config ID 149 checking an unresponsive printer 194 checking an unresponsive scanner 199 cleaning exterior of the printer 188 scanner glass 189 clock battery 149 Close door 149 collating copies 67 con
233. tes 2Up 4 Up The number selected is the number of page images that will print per side 6 Up Offisthe factory default setting 9 Up 16 Up N Up Ordering Specifies how the page images appear on the physical page Horizontal Reverse Horizontal Reverse Vertical Vertical Note Horizontal is the factory default setting Orientation Auto Landscape Portrait Specifies the orientation of a multiple page sheet Notes Auto is the factory default setting The printer chooses between portrait and landscape Long Edge uses landscape Short Edge uses portrait Understanding printer menus 139 Menu item N Up Border None Solid Quality menu Color Correction Auto Off Manual Prints a border around each page image Note None is the factory default setting Menu item Description Adjusts the color output on the printed page Notes Auto is the factory default setting Auto applies different color conversion tables to each object on the printed page Off turns off color correction Manual allows customization of the color tables using the settings available from the Manual Color menu Duetothe differencesin additive and subtractive colors certain colors that appear on computer monitors are impossible to duplicate on the printed page Print Resolution Specifies the printed output resolution 4800 CO Note 4800 CQ is the factory default setting 1200 dpi Toner Darkness Lightens
234. th of the wireless connection Lets you view the security of the wireless connection USB menu Menu item Description PCL SmartSwitch Sets the printer to automatically switch to PCL emulation when a print job requires On it regardless of the default printer language Off Notes Onis the factory default setting When the Off setting is used the printer does not examine incoming data When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off PS SmartSwitch Sets the printer to automatically switch to PS emulation when a print job requires On it regardless of the default printer language Off Notes Onisthe factory default setting When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off NPA Mode Sets the printer to perform the special processing required for bidirectional Off communication following the conventions defined by the NPA protocol Auto Notes Auto is the factory default setting Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Understanding printe
235. the arrow buttons until Paper Saver appears and then press E a wu B WUN Select the output you want For example if you have four portrait oriented original documents that you want copied to the same side of one sheet stop at 4 on 1 Portrait and then press 7 Press B for a black only copy or J for a color copy 8 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 68 Canceling a copy job Acopy job can be canceled when the documentis in the ADF on the scanner glass or while the document is printing To cancel a copy job 1 From the printer control panel press E Stopping appears followed by Cancel Job 2 Press Il to cancel the job Note If you want to continue to process the job then press gj to continue copying Canceling appears The printer clears all pages in the ADF or printer and then cancels the job Once the job is canceled the copy screen appears Improving copy quality Question Tip When should I use Text mode Use text mode when text preservation is the main goal of the copy and preserving images copied from the original document is not a concern Text mode is recommended for receipts carbon copy forms and documents that contain only text or fine line art When should I use Text Photo mode Use Text Photo mode when co
236. these guidelines when selecting preprinted forms and letterhead Use grain long for 60 to 176 g m weight paper Useonly forms and letterhead printed using an offset lithographic or engraved printing process Avoid papers with rough or heavily textured surfaces Use papers printed with heat resistant inks designed foruse in xerographic copiers The ink must be able to withstand temperatures up to 200 C 392 F without melting or releasing hazardous emissions Use inks that are not affected by the resin in toner Inks that are oxidation set or oil based generally meet these requirements latex inks might not When in doubt contact the paper supplier Preprinted papers such as letterhead must be able to withstand temperatures up to 200 C 392 F without melting or releasing hazardous emissions Paper and specialty media guide 47 Storing paper Use these paper storage guidelines to help avoid jams and uneven print quality For best results store paper where the temperature is 21 C 70 F and the relative humidity is 40 Most label manufacturers recommend printing in a temperature range of 18 to 24 C 65 to 75 F with relative humidity between 40 and 60 Store paper in cartons when possible on a pallet or shelf rather than on the floor Store individual packages on a flat surface Do not store anything on top of individual paper packages Supported paper sizes types and weights Thefollowing tables provide info
237. thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line Press EJ Address Book Search appears Press the arrow buttons until Add appears and then press Press the arrow buttons until Enter Fax Number appears and then press E Enter the fax number and then press E Press 1 to enter another fax number or press 2 to end fax number entry After selecting 22NO Enter Name appears a Pressthebutton on the keypad that corresponds with the letter you want The first time you press the button the number for that button appears When you press the button again one of the letters assigned to that button appears b Pressthe right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space Once the fax name is entered press E Save as Shortcut appears d Enter the shortcut number and then press Faxing 91 Using shortcuts and the address book Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine You can assign shortcut numbers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Destinations link l
238. ting from trays Print side and paper orientation Printed letterhead design is placed faceup The top edge of the sheet with the logo is placed at the front of the tray Duplex two sided printing from trays Printed letterhead design is placed facedown The top edge of the sheet with the logo is placed at the back of the tray Note Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers Printing 54 Source or process Print side and paper orientation Manual feeder simplex printing Preprinted letterhead design is placed facedown The top edge of the sheet with the Multipurpose feeder logo should enter the manual feeder first Manual feeder duplex printing Preprinted letterhead design is placed faceup The top edge of the sheet with the Multipurpose feeder logo should enter the manual feeder last Note Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers Tips on using transparencies Print samples on the transparencies being considered for use before buying large quantities When printing on transparencies Feed transparencies from the 250 sheet tray manual feeder or optional multipurpose feeder Use transparencies designed specifically for laser printers Check with the manufacturer or vendor to ensure transparencies are
239. tion Name Station Number Specifies how the fax is identified Understanding printer menus 129 Enable Manual Fax Menu item Description Sets the printer to fax manually only which requires a line splitter and a telephone Cancel Faxes Allow Don t Allow Caller ID FSK DTMF Fax Send Settings Resolution Standard Fine Super Fine Ultra Fine On hand set Off Notes e Off is the factory default setting e Usea regular telephone to answer an incoming fax job and to dial a fax number e Touch 0 on the numeric keypad to go directly to the Manual Fax function Memory Use Defines the amount of non volatile memory used to fax a job All receive Notes Mostly receive Equal All receive specifies that all the memory is set to receive fax jobs Mostly sent Mostly receive specifies that most of the memory is set to receive fax jobs All send Equalis the factory default setting Equal splits the memory for sending and All send specifies that all the memory is set to send fax jobs Specifies the type of caller ID being used receiving fax jobs into equal amounts Mostly sent specifies that most of the memory is set to send fax jobs Specifies whether the printer may cancel fax jobs Note If Cancel Faxes is not enabled it will not appear as an option Note FSK is the factory default setting Menu item Description Specifies quality in dots per inch dpi A higher resolution gi
240. tions for the paper size loaded in each tray Use THE SAME PAPER Size AND PAPER TYPE SETTINGS Print a menu settings page and compare the settings for each tray f necessary adjust the settings from the Paper Size Type menu Large jobs do not collate These are possible solutions Try one or more of the following Make sure COLLATE is SET TO ON From the printer control panel Finishing menu Print Properties or the Print dialog set Collate to On Note Setting Collate to Off in the software overrides the setting in the Finishing menu REDUCE THE COMPLEXITY OF THE PRINT JOB Reduce the complexity of the print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job MAKE SURE THE PRINTER HAS ENOUGH MEMORY Add printer memory Troubleshooting 196 Unexpected page breaks occur Increase the Print Timeout value 1 From the printer control panel press B 2 Press the arrow buttons until Settings appears and then press 7J 3 Press the arrow buttons until General Settings appears and then press EJ 4 Press the arrow buttons until Timeouts appears and then press Jl 5 Press the arrow buttons until Print Timeout appears and then press EB 6 Press the arrow buttons until the desired value appears and then press EB Solving copy problems Copier does not respond These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR ME
241. to Disabled This message indicates the printer identified a problem with the scanner and automatically disabled it 1 Remove all pages from the ADF 2 Turn the printer off 3 Wait 15 seconds and then turn the printer on 4 Place the document in the ADF 5 Press to start a black only job or to start a color job Note If turning the printer off and then on again does not clear the message contact your system support person 940 01 Press down on the cyan toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 941 01 Press down on the magenta toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 942 01 Press down on the yellow toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 943 01 Press down on the black toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 940 02 The cyan toner cartridge needs maintenance Call for service 941 02 The magenta toner cartridge needs maintenance Call for service Understanding printer messages 161 942 02 The yellow toner cartridge needs maintenance Call for service 943 02 The black toner cartridge needs maintenance Call for service 900 999 Service lt mes
242. to access information about the printer change settings or view a report Note If the printer is connected to a computer by a USBor parallel cable then open the Local Printer Settings Utility for Windows or Printer Settings for Macintosh to access printer menus Setting up e mail alerts You can have the printer send you an e mail when the supplies are getting low or when the paper needs to be changed added or unjammed To set up e mail alerts 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Under Other Settings click E mail Alert Setup Administrative support 192 4 Select the items for notification and type in the e mail addresses that you want to receive e mail alerts 5 Click Submit Note See your system support person to set up the e mail server Viewing reports You can view some reports from the Embedded Web Server These reports are useful for assessing the status of the printer the network and supplies To view reports from a network printer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Reports and then click the type of report you want to view Administrativ
243. to calculate energy usage The total product energy usage is the sum of each mode s energy usage Statement of Limited Warranty Lexmark X543 X544 X544 X544t X544w Lexmark International Inc Lexington KY This limited warranty applies to the United States and Canada For customers outside the U S refer to the country specific warranty information that came with your product This limited warranty applies to this product only if it was originally purchased for your use and not for resale from Lexmark or a Lexmark Remarketer referred to in this statement as Remarketer Notices 232 Limited warranty Lexmark warrants that this product ls manufactured from new parts or new and serviceable used parts which perform like new parts ls during normal use free from defects in material and workmanship If this product does not function as warranted during the warranty period contact a Remarketer or Lexmark for repair or replacement at Lexmark s option If this product is a feature or option this statement applies only when that feature or option is used with the product for which it was intended To obtain warranty service you may be required to present the feature or option with the product If you transfer this product to another user warranty service under the terms of this statement is available to that user for the remainder of the warranty period You should transfer proof of original purchase and this statement t
244. transparencies loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Recycled Texture Specifies the relative texture of the recycled paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Glossy Texture Specifies the relative texture of the Glossy paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Labels Texture Specifies the relative texture of the labels loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Understanding printer menus 113 Bond Texture Smooth Normal Rough Menu item Description Specifies the relative texture of the paper loaded in a specific tray Note Rough is the factory default setting Envelope Texture Smooth Normal Rough Specifies the relative texture of the envelopes loaded in a specific tray Note Normal is the factory default setting Letterhead Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Preprinted Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Colored Texture Specifies the relative texture of the colored paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Light
245. tto eb bp RR 189 Before moving the printer edet tette teet eene a eee NER Nee es NEE E eee SEE saiast ete 189 Moving the printer to another loCcatlOh t tt et tt ian eiie at Eai E EEEE CHR dH edet 190 Shipping the ptibiter rcee et ee NR ERN gocssutuccans naive sessile eee eese ye nee eR Hee ge 190 Administrative SuUpport 000000000000000000000000000000000000000000000000000 191 Finding advanced networking and administrator information e e eere netten 191 Restoring the factory deraultsettlli Senecae prit dote ERR Headset ei ero vehat tp TIRE ee 191 POPUSTING POWER SaVGEoouesestectosbed ddssbs alas Oed NER WU NA Rory him RE AO Roo tovs 191 Using the Embedded WebD Servelu sisse ii neget odii Ntbrnt dnb hai E QR na 192 SERIO upesiialbalbetks s yenan dium dte GR RUD Bad mE oan eau datum dad das pde 192 IT Iso FO POMS PF MH 193 TrOUDIGSTIOOUIO oe oat dis EL eene eoe udo qid a 194 Solving basic printer probleriso aesti pereo e gas iaai Pei a ED n ARA RN Hace RR 194 SOlvinG sprinting problems iu aeo os pd CHR n ra RU lose baba bae OR REM Ru RR NUR 194 Multiple language PDFs do not print eee eese teen teenn tentent ennt ttenntt tton ttsntntttennonsttonttso te ttennonsttentn 194 Printer control panel display is blank or displays only diamonds eet 194 Error message about reading USB drive APPears sssescssccsecseecsseess
246. tton again one of the letters assigned to that button appears b Pressthe right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space 2 After entering the Station Name press E The display changes to Station Number Faxing 75 3 When Station Number appears enter the printer fax number a Press the button on the numeric keypad that corresponds with the number you want b Pressthe right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space 4 After entering the Station Number press Using the Embedded Web Server for fax setup 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click inside the Station Name box and then enter the name to be printed on all outgoing faxes 6 Click inside the Station Number box and then enter the printer fax number 7 Click Submit Choosing a fax connection You can connect the printer with equipment such as a telephone an answering machine or a computer modem To determine the best way to set up the printer see the following table Notes The printer is an analog device that works best when directly connected to the wall outlet Other devices such a
247. twork print a network setup page to verify the network connection This page also provides important information that aids network printing configuration Printing menu settings pages Print menu settings pages to review the current menu settings and to verify printer options are installed correctly Note If you have not made any menu item settings changes yet then the menu settings pages list all the factory default settings Once you select and save other settings from the menus they replace the factory default settings as user default settings A user default setting remains in effect until you access the menu again choose another value and save it To restore the factory default settings see Restoring the factory default settings on page 191 1 Make sure the printer is on and Ready appears 2 From the printer control panel press E 3 Press the arrow buttons until Reports appears and then press EB 4 Press the arrow buttons until Menu Settings Page appears and then press Jl After the menu settings pages print Ready appears Printing a network setup page If the printer is attached to a network print a network setup page to verify the network connection This page also provides important information that aids network printing configuration 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press EB 4 Press the arrow button
248. uch Freeware whether in the form of a discrete agreement shrink wrap license or electronic license terms at the time of download or installation Use of the Freeware by you shall be governed entirely by the terms and conditions of such license TRANSFER You may transfer the Software Program to another end user Any transfer must include all software components media printed materials and this Software License Agreement and you may not retain copies of the Software Program or components thereof The transfer may not be an indirect transfer such as a consignment Prior to the transfer the end user receiving the transferred Software Program must agree to all these Software License Agreement terms Upon transfer of the Software Program your license is automatically terminated You may not rent sublicense or assign the Software Program except to the extent provided in this Software License Agreement UPGRADES To Use a Software Program identified as an upgrade you must first be licensed to the original Software Program identified by Lexmark as eligible for the upgrade After upgrading you may no longer use the original Software Program that formed the basis for your upgrade eligibility LIMITATION ON REVERSE ENGINEERING You may not alter decrypt reverse engineer reverse assemble reverse compile or otherwise translate the Software Program or assist or otherwise facilitate others to do so except as and to the extent expressly permitted to do
249. ult setting After completing the setup wizard by selecting Done at the Country select screen the default becomes No Time Zone North Central and South America Hawaii Alaska Tijuana PST USA Canada PST USA Canada MST USA Canada CST USA Canada EST Canada AST Caracas VET Newfoundland NST Brasilia BRT Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times Understanding printer menus 147 Time Zone Europe and Africa Azores AZOT Praia CVT GMT Dublin Ireland London BST Western Europe Central Europe Eastern Europe Cairo EET Pretoria SAST Moscow MSK Menu item Description Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times Time Zone Asia Jerusalem IST Abu Dhabi GIST Kabul AFT Islamabad PKT New Delhi IST Kathmandu NPT Astana ALMT Yangon MMT Bangkok ICT Beijing CST Seoul KST Tokyo JST Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times Time Zone Australia and the Pacific region Australia WST Australia CST Darwin CST Australia EST Queensland EST Tasmania EST Wellington NZST Specifies the time zone for the fax
250. ure the paper size setting matches the size of the paper in the tray 35 Insufficient memory to support Resource Save feature The printer lacks sufficient memory to save settings Install additional memory or press EJ to disable Resource Save and continue printing 37 Insufficient memory to collate job The printer prints the pages that were spooled prior to the collation message and collates the remainder of the print job Try one or more of the following Press Ei to clear the message and continue printing Press EJ and then press Ef to cancel printing 38 Memory Full The printer does not have enough memory available to continue printing You cannot press EA because of this Try one or more of the following Press EJ and then press Bf to cancel printing e Simplifytheprintjob by reducing the amount of text or graphics on a page and deleting unnecessary downloaded fonts or macros Install additional printer memory 89 Complex page some data may not have printed The page is too complex to print Press EM and then press EJ to cancel printing 40 color Invalid refill change cartridge Replace the toner cartridge with a new one 50 PPDS Font Error The printer has encountered a font error because a specific font may not be installed Understanding printer messages 156 Try one or more of the following Press Bito clear the message and continue printing The printer cannot find the requested font F
251. va nf esasan nnana ees 23 Available options ERR E 23 I stallinga memory Cardis EE T RE AAE 23 Installing a flash memory or font card essssscsssssssecssesssessssscssesssesssesssccsnscssessssesssecssscsnscssesessusesseunsesuesssesssuesnsessscesuesssessasesses 27 Installing hardware DEI obsit tavi E FE DUE eta NES pesce spi ER Rt ek SE pc ibas rni 31 Installing a 650 sheet duo CraWED essesssssssecsseessecsseceseecssecseecssecssecenscssseeseecsuecssecessesssecseccsuesuecssecsuesueesseccsseesseesseesteesseesses 31 Attaching table8 o sieniodee tet mast ami balles wnt pU and x se iB tcd a Rott RREA tas Coa un 33 Verifying PMCS SEU Ps mE c 34 Printing menu settings pages cssscesesssessesasqscesnapnceznsesnceoussecenaeseesousseecoussescouqacscousnsscoussesousnestossedstadesus ouendeodebcstodebcetodepestosnocevoues 34 Printing a network setup page ssssssssssssssssscssesssssncssnsssescssssnecssssuscsscsucssscsuccsscsucssscsuccsscsucesscsucsusseaccascsucesessueeseesucesesaueeseesseeseess 34 Setting up the printer SOPGWalbe nandi ERE ve YeR Etape PIPER ER pP veio r ME ERE OSH NE JEU Naa 35 Installing printer software entente tepore ket ie ete eei ee a decies tale nete bao epa eng bans 35 Updating available options in the printer Ariver a essssssssssesssecsessseseseccssecsseccssesssecssscssecsseesscesuecessecssecssecsucesseessecessesses 35 Loading paper and specialty media 37 linkingiand Unlinki
252. ves greater print quality but it increases the fax transmission time for outgoing faxes Note Standard is the factory default setting Understanding printer menus 130 Original Size Letter Legal Executive Mixed Letter Legal Folio Statement A4 A5 A6 Oficio Mexico JIS B5 4x6 3x5 ID Card Universal Custom Scan Size Business Card Menu item Description Specifies the paper size of the document that is being scanned Note Letter is the US factory default setting A4 is the international factory default setting Duplex Specifies how the text and graphics are oriented on the page off Notes Long edge Short edge Offisthe factory default setting Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation Content Specifies the type of content that will be scanned to fax Text Notes Text Photo Photograph Text is used when the document is mostly text Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art Photograph is used when the document is a high quality photograph or inkjet print Darkness Lightens or darkens the output 4 to 4 Note 0 is the factory default setting Dial Prefix Anumeric entry field is provided to enter numbers lt
253. void touching the connection points along the edge of the card 5 Align the notches on the memory card with the ridges on the connector 1 Notches 2 Ridges 6 Push the memory card straight into the connector until it snaps into place Additional printer setup 26 7 Reinstall the system board cover Installing a flash memory or font card CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer 1 Access the system board on the back of the printer a Tum the screws on the cover counterclockwise and then remove them b Gently pull the cover away from the printer and then remove it Additional printer setup 27 Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors Additional printer setup 28 2 Use the illustration below to locate the connector Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components
254. wer Saver 152 Printing error 153 Programming Code 153 Reading data 153 Reading error 153 Ready 153 Receiving pXX 153 Reload printed pages in Tray x 153 Remote Management Active 153 Remove originals from the scanner ADF 153 Remove packaging material 153 Remove paper from standard output bin 153 Replace color cartridge 154 Replace PC Kit 154 Replace Unsupported color Cartridge 156 Scan Document Too Long 154 Scan to USB failed 154 Scanner ADF Cover Open 154 Sending pXX 154 Standard Exit Bin Full 154 Tray lt x gt Empty 154 Tray lt x gt Low 154 Tray lt x gt Missing 155 Unsupported Mode 155 Unsupported USB device please remove 155 Unsupported USB hub please remove 155 USB drive disabled 155 Use camera controls to print 155 Waiting 155 Waiting too many events 155 Yellow Low 150 printer options troubleshooting drawers 206 memory card 207 multipurpose feeder 206 option not working 205 printer problems solving basic 194 printing directory list 60 font sample list 59 from flash drive 57 from Macintosh computer 53 from Windows 53 installing printer software 35 menu settings pages 34 network setup page 34 photos 59 print quality test pages 60 Printing error 153 Programming Code 153 Q Quality menu 140 R Reading data 153 Reading error 153 Ready 153 Receiving pXX 153 recycled paper using 52 recycling Lexmark products 188 Index 245 WEEE statement 230 reducing a copy 66 Rel
255. your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click E mail FTP Settings 4 Click Manage E mail Shortcuts 5 Change the e mail settings as needed 6 Click Submit Creating an e mail shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Manage Destinations Note You may be asked to enter a password If you do not have an ID and password get one from your system support person 4 Click E mail Destination Setup 5 Typeaunique name for the recipient and then enter the e mail address Note If you are entering multiple addresses separate each address with a comma 6 Select the scan settings Format Content Color and Resolution 7 Enter a shortcut number and then click Add If you enter a number that is already in use you are prompted to select another number E mailing a document Sending an e mail using the keypad 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the

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