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Kyocera FAX SYSTEM Fax Machine User Manual

1. Touch the Register Registration key The Registration Select screen will appear Box Fax Restricted Forwarding Access Info B ol check dial Date Remote amp Time k TestID E Metric Bas Fax Restricted forwarding amp Access ial lofo A check A d ROL Kes Date amp Remote Time k test D Touch the Date amp Time key The currently registered information will be displayed Inch Enter using key Metric ECRIRE Use the keypad to enter the present date in order of the month day and year day month and year Use the lt or cursor keys to move the cursor as required Touch the Time key and then use the keypad to enter the present time The time should be entered on a 24 hour basis 00 00 23 29 Touch the Confirm key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key Section 1 Fax Operation Basic Use Features and Functions of this Fax The following contains explanations about features and functions that should be understood when this machine is used as a facsimile 1 Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode Therefore if you want to send a fax to another party
2. Ordinarily the registered self station name will be displayed as part of the TTI but if Restricted Access is turned ON and the transmission is initiated by entering an access code the department name corresponding to that access code will be displayed If the transmission is initiated by entering the management password the self station name will be displayed as it normally is 2 Changing the Management Password In order to manage each individual s or each department s use of this fax in the Fax Operation mode and enhance security during Encrypted Communication as well it is necessary to enter the registered management password in those cases noted in 1 and 2 below As you can only register one management password it is recommended that the person in charge of managing use of this fax be the one to register that password The factory default management password is 6482 4 You must enter the management password when e turning Restricted Access ON and OFF e registering access codes e printing out the Department List e registering Encryption Keys e printing out the Encryption Key List 2 If Restricted Access is turned ON you must enter the management password when e printing out any report or list other than the Activity Report e performing any setting or registration procedure WARNING It is suggested that you make some sort of note of the new management password after changing it If for a
3. 4 20 FAX OPW aN Quin sousie ER 4 21 CT RSOIS OA nan 4 21 2 Modifying Registered Information 4 22 3 Turning Fax Forwarding ON OFF 4 22 Group Dial Keys ss scnes enneresressecegseen eerenersenennnes 4 23 P RegIStenng tn 4 23 2 Modifying and Deleting ccccececcceseeeeeeeeeeeeeeeeeeeaeenenees 4 24 OA ene enn nee S 4 25 4 Printing Out a Group Dial List 4 25 Program KGW S sscstcscctcncemnctiasteceatestunespeacteestcatuecantatensaesteciences 4 26 1 Registering ensuite ee en 4 26 2 Modifying and Delta dumurnn 4 27 3 Using a Program Red rm 4 28 4 Printing Out a Program Dial LISE 2 4 28 Password Check Communication ssssssssssesnnnnnnnnnnnnnnnnnnnnn 4 29 1 Registering Permit Telephone Numbers 4 29 2 Modifying and Deleting Permit Telephone Numbers 4 30 3 Registering Permit IDS cc ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 4 30 4 Modifying and Deleting Permit IDs ceeeeeeeeeeeeeeees 4 31 5 Turning Password Check Communication ON OFF 4 32 Encrypted Communication csesseseeeeeseeeeeeseeeeeeeees 4 33 1 Registering Encryption Keys 4 33 2 Modifying and Deleting Encryption Keys ee 4 34 3 Registering Encryption Boxes 4 35 4 Modifying and Deleting
4. Communication was interrupted due to trouble with your unit Perform transmission or reception procedures again Communication was interrupted due to trouble with the other party s FAX unit Check with the other party Unsuccessfully transmitted page s remain Perform transmission procedures again Unsuccessfully received page s remain Perform reception procedures again A communication error occurred during transmission Perform transmission procedures again A communication error occurred during reception Perform reception procedures again A communication which uses the timer was scheduled and a number was entered using an abbreviated number or one touch key etc but communication with that party was impossible because that number was no longer registered when the scheduled time arrived Check your unit A communication error occurred during transmission at high transmission speed Perform transmission procedures again A communication error occurred during reception at high transmission speed Perform reception procedures again after having the transmitting party lower the transmission speed A communication error occurred during transmission at high transmission speed Perform transmission procedures again 9 7 Section 9 Reference Information CODE CAUSE AND OR PROCEDURE FOR CORRECTION U01721 A communication error occurred during transmission at high transmission speed The destination party s FAX may not have
5. Encr code key and use the keypad to enter the 2 digit key ID code 01 20 that corresponds to the Encryption Key to be used for this Encryption Box 8 Select whether or not you want documents received into this Encryption Box to be automatically printed out If you want to have received documents printed out immediately after reception select On If you want to allow print out only when the appropriate procedure is performed select Off 9 If the optional Printer Scanner Kit is installed and you want to use the NW FAX Reception function make sure that the On key is highlighted If the optional Printer Scanner Kit is not installed go to the next step Inch Print on AX N FAX rece NARA HA Print on Ax 10 Touch the Confirm key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Encryption Boxes repeat steps 4 through 10 Once you are finished registering Encryption Boxes press the Reset key 4 35 Section 4 Other Features of this Fax 4 Modifying and Deleting Encryption Boxes If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of 3 Registering Encryption Boxes on page 4 35 2 Touch the key which displays the box number for the Encryption Box you want to modify or delete Inch
6. 8 Dual Access Function The Dual Access function allows the machine to simultaneously process 2 operations For example you can perform the procedure to transmit documents even during an ongoing fax communication It is also possible to receive a fax during copying with the received document s printed out automatically once the copy operation is completed Because the Dual Access function is constantly enabled no matter what operation is currently in progress you can perform fax transmis sion procedures anytime that Ready for fax transmission appears in the message display No special settings are required to use the Dual Access function 1 9 Section 1 Fax Operation Basic Use gt Checking the status of a fax communication in progress On hook Print report Touch the Status Act status key in the bottom right of the touch panel The document number and information related to the other party will be displayed NOTE It is possible to cancel that ongoing communication by touching the Stop key Touch the Close key to return to the previous screen gt Checking the status of a print out in progress Touch the Status Act status key in the bottom right of the touch panel Touch the Close key to return to the previous screen lt When the Dual Access function is not available gt There are cases in which the Dual Access function is not available For example duri
7. Both the Document Processor and Duplex Document Processor can be used with the 25 copies per minute machine However only the Duplex Document Processor can be used with both the 35 copies per minute machine and the 40 copies per minute machine Document table Set the documents you want to transmit on this table Up to 70 sheets of up to 11 x 8 1 2 A4 size paper or up to 50 sheets of 8 1 2 x 14 or 11 x 17 A3 or Folio size paper can be set at one time 9 Document insert guides Adjust these guides to match the width of the documents Document Processor reversing cover Open this cover if a document jams 41 Document eject cover Documents are ejected onto this cover after being scanned 4 Eject guide Open this guide when transmitting documents of a large size such as 8 1 2 x 14 or 11 x 17 A3 or Folio 43 Document Processor open close lever Operate this lever when opening and closing the Document Processor Document set indicator This indicator indicates the status of the documents set in the Document Processor Documents are set properly when the indicator is lit green 1 1 Section 1 Fax Operation Basic Use 2 Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile Refer to the Operation Guide for your copier for information on the keys and indicators that are ut
8. Fax ielnaraingd Location Password Remote 5W Encryptio Li fo A check A dial ke Time k test ID 2 Touch the Remote Test ID key Inch Enter using key 4 digits a Metric Enter using key 0000 4 digits to Le 3 Use the keypad to enter the designated 4 digit Remote Test ID If you want to revise the entered number touch the lt or gt cursor key to move the cursor to the number that you want to change 4 Touch the Confirm key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key 6 10 Section 7 Optional Equipment Duplex Unit 4 Touch the Change key Duplex Reception ON OFF Inch By installing the optional Duplex Unit Duplex Reception in which paper is turned over inside the fax machine and printing accomplished on the back side will be possible When the width of each page received is exactly the same the documents will be printed onto the front and back sides of that size of paper To use the Duplex Reception function it is necessary to turn it ON in advance When the Duplex Reception function is turned ON all pages of a fax reception will be temporarily stored in memory regardless of the reception mode setting and they will then be printed out at one time Turning Duplex Reception ON OFF 2 in 1 Reception wil
9. If you are finished registering one touch keys press the Reset key 1 27 Section 1 Fax Operation Basic Use If you want to delete the registered one touch key touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 6 2 Modifying and Deleting If the one touch key that you want to modify is designated for F Code Based Communication you will NOT be able to change the designation of that key into one for Encrypted Transmission Likewise if it is designated for Encrypted Transmission you can NOT change the designation into one for F Code Based Communication gt Deleting a one touch key Touch the Yes key The message display will return to the same screen as was displayed in step 3 If you want to continue deleting other one touch keys repeat steps 3 through 5 If you are finished deleting one touch keys press the Reset key Touch the Register Registration key The Registration Select screen will appear gt Modifying registered information If you want to modify the abbreviated number the displayed number of the speed dial key under which the one touch key is registered touch the Abbr key If you want to modify any other basic information touch the key that corresponds to that information To modify information refer to the corre sponding step under 1
10. Make sure that Line Type is highlighted and touch the Change key Touch either the Tone Line DTMF key or the Pulse Line 10PPS key as appropriate Touch the Close key The message display will return to the same screen as was displayed in step 3 If you are finished making settings touch the Close key 2 more times 2 Turning TTI Transmission ON OFF The TTI Transmit Terminal Identifier refers to information such as the time of the transmission the number of pages your station name and fax number etc that is automatically sent to the receiving party s fax and printed out on the received documents With this fax you can select here whether or not that TTI information will be sent to the receiving party s fax and if it is whether it will be printed inside or outside the border of the transmitted page Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the basic copy screen Press the Default key The Default Setting screen will appear Inch na FAX default ge default scanner Printer default default ira y default Metric Copy Fax men y scanner Printer default default 5 Machine default
11. OK key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other group dial keys repeat 4 lf you want to delete the registered one touch key touch the steps 3 through 9 If you are finished deleting group dial keys Delete key and then go to the next step If you want to modify the press the Reset key registered information touch the Change contents key and then go directly to step 6 gt Deleting a group dial key 5 Touch the Yes key The message display will return to the same screen as was displayed in step 3 If you want to continue deleting other group dial keys repeat steps 3 through 5 If you are finished deleting group dial keys press the Reset key 4 24 3 Dialing You CANNOT use group dial keys in combination with chain dial keys You can use group dial keys not only for standard transmission but also for such operations as Broadcast Transmission and Polling Reception 1 If the operation involves the transmission of documents set the documents you want to transmit 2 If you want to change the transmission conditions such as the resolution and contrast touch the TX setting key If you do NOT want to change the current conditions go directly to step 5 3 Touch the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pag
12. e Adobe and Acrobat are registered trademarks Adobe Systems Incorporated All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and will not be used in this handbook Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surround ing objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below DANGER Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points WARNING Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol TheSsymbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol The symbol indicates that t
13. initiated at the convenience of the receiving party There are two types of polling procedures available in this fax Polling Transmission and Polling Reception Since the polling operation is initiated by a call from the receiving party telephone charges will be billed to the receiving party 1 Polling Transmission The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then when a polling request comes from the receiving party those documents are transmitted automatically to that party During a Polling Transmission documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode It is possible to add documents to the Polling Transmission as long as you are still waiting for the polling request If you use Polling Transmission in combination with the Bulletin Board function the same documents can be made available and transmitted to an unlimited number of receiving parties Refer to Turning the Bulletin Board ON OFF on page 6 2 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages Refer to page 1 18 2 Touch the Applicatio
14. Refer to station 1 Registering F Code Relay Boxes The content of such a box can be verified by printing out an F Code Relay Box List Refer to 4 Printing Out an F Code Relay Box List on page 4 20 Refer to 3 F Code Based Relay Broadcast Transmission on page 4 19 for the procedure on acting as Final destination the initial transmitting station and sending documents through a relay station 1 Registering F Code Relay Boxes 2 Touch the Box key F Code Relay Box registration is now possible Perform the following procedure to register a new F Code Relay Box You can register up to 15 F Code Relay Boxes in this fax machine 3 Touch the Subaddress relay box key Inch When registering the subaddress for an F Code Relay Box you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F Code Confidential Boxes If for any reason you lose reference to the F Code password that you register here you will not be able to Metric delete that box Therefore you should exercise DUE CAUTION in the management of the F Code password aA m po o If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Touch an unregistered key The subaddress will be displayed for all keys that have already been registered
15. Touch the FAX default key Touch the W cursor key until TTI is highlighted and then touch the Change key Inch Outside page page Mot Printed Metric Outside page Printed If you want your TTI information to be sent to the other party touch the desired location where you want it to be printed If you do NOT want it to be sent touch the Not Printed key Touch the Close key The message display will return to the same screen as was displayed in step 3 If you are finished making settings touch the Close key 2 more times Section 1 Fax Operation Basic Use 3 Registering Your Self Station Information If you register information identifying your station fax number station name and station ID here it can be sent to the receiving party s fax and printed on the received documents thereby instantly notifying that party of the source of the fax transmission Use the following procedure as well when you want to change information that is already registered Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key Touch the Register Registration key The Registration Select screen will appear Inch ae F Restricted Forwarding Acc
16. You CANNOT delete an F Code Confidential Box which still contains received documents If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Inch Password 2000 Metric subaddress 0724 Password 2000 Change 1 Perform steps 1 through 3 of 1 Registering F Code Confidential Boxes on page 4 10 5 If you want to completely delete the F Code Confidential Box touch the Delete key and go to the next step If you want to modifiy the information for that F Code Confidential Box touch the Change Confidential Box you want to modify or delete Inch gt Deleting an F Code Confidential Box 6 Touch the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting F digits Code Confidential Boxes press the Reset key Enter password using key gt Modifying information Metric 7 Modify the imformation under either or both settings as desired To modify information refer to the corresponding step under nite CUS ney 1 Registering F Code Confidential Boxes on page 4 10 tagits RC ARC 8 Touch the Confirm key The message display will return to the same screen as was displayed in setp 2 If you are finished F Code Confidential Boxes press the Reset key 3 Enter the F Code password 4 digits for that F Code
17. stored in memory 6 Reset key Press this key when you want to cancel an operation in progress and have the touch panel return to the initial mode settings 7 Stop Clear key Press this key when you want to delete registered fax numbers or names as well as when you want to stop an operation in progress Fax Priority key Press this key when you want to give priority to printing out a received fax during a copy operation 9 Default key Press this key when you want to perform settings related to the various default modes for the fax functions of this machine Interrupt key indicator lamp Press this key when you want to interrupt a fax reception in order to make copies The indicator lamp in the Interrupt key will light when the machine is in the Interrupt mode 1 2 O9 Section 1 Fax Operation Basic Use 3 Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the basic fax screen The following contains information on the basic keys which are displayed in this screen and their functions q4 43 ESS SSI 9 Ready for fax transmission Memory usaga gt Place the original amp assign destination APR 23 2001 20 00 Inch 0 2 3 a Memory in use 0 nn Metric Ready for fax transmission Place original and select destination 00000 4 Messag
18. 1 Touch the Register Registration key The Registration Select Inch screen will appear Enter using key Inch Sub ddress OOOO 4 digits Fax Restricted 0000 4 digi Info 5 check dial EE Date Remote amp Time k Test D l ENT 0000 4 digi Metric sos 4 digits Fax Restricted Info A Check dial Een Date amp Remote 5 Use the keypad to enter the subaddress 4 digit that you want to Time i test ID use for this F Code Relay Box 4 17 Metric Enter using key 0000 4 digits EETA Section 4 Other Features of this Fax 6 Touch the Password key and enter the 4 digit F Code password 12 Enter the fax number of the initial transmitting station that you want to use for this F Code Relay Box You can use the keypad and one touch keys to enter the fax The password can include any combination of the numerals 0 9 number and the symbols and 13 Touch the Finish dest Set Dest set key 7 Touch the Next key 8 Repeat steps 1 and below until all of the final destination fax 14 Check the registered information numbers are registered Max 300 destinations Each item can be modified 4 Enter the fax number of a final destination You can use the keypad abbreviated numbers one touch keys and group dial keys to enter the fax number Chain dial keys can be used as well 2 If you entered the fax number with the ke
19. Documentnr 36 Send aa 23 Nr ofpages 002 6 Auto Shut Off Function Anytime there is no operation of or activity with this fax no keys are pressed no documents are set nothing is printed out etc for a designated period of time the Auto Shut Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication Thus the energy consumed during that time is a great percentage of the overall energy used by the machine Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state It is possible to change the amount of time that will elapse before the Auto Shut Off function is to engage factory default 60 minutes It is recommended that this be set to a longer period of time if the machine is used frequently during the day and to a shorter time if there are normally long periods between use Refer the Operation Guide for your copier Once the Auto Shut Off function engages the main switch will turn OFF O and all indications on the operation panel will go out It is therefore necessary to turn the main switch back ON in order to send a fax or perform other fax operations on this
20. FAX default key g Use the Y cursor key to select NetworkFAX Rx NW FAX RX Touch the Change key Inch Turn the main switch of the FAX machine ON Select whether you want to turn Network FAX Reception ON or OFF by touching either the On or Off key as appropriate If you selected On go to the next step If you selected Off go to step 7 8 3 Section 8 Network FAX Settings Option Select whether you want to print out the documents received with this machine or not by touching either the On or Off key aS appropriate Touch the Close key If you are finished making settings press the Reset key 2 Setting for Saving the Documents for Transmission Perform this procedure to select whether you want to save the transmitted documents on the server computer the computer on which the provided Scanner File Utility is installed or not If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Inch Copy FAX scanner Printer default default default Metric Lopy Fax scanner Printer default default Machine default Touch the FAX default key Use the W cursor key to select Save Tx original Touch the Change key Inch Select whether you want to save the documents or not by touching either
21. New Yory br Start time 12 00 3 Use the Y and or A cursor keys to switch to the communication that you want 2 12 4 Touch the Program Change key Inch Press confirmation key after change setting Delayed TEA 23 30 eth 23 Metric Enter using key Delayed Tx dtfa 5 If you want to change the scheduled start time touch the Delayed TX key and then go to the next step If you want to modify the destination information touch the amp key and then go directly to step 8 gt Changing the scheduled start time 6 Use the keypad to enter the desired time for the communication to begin If you want to change the entered time use the lt and or keys to move the cursor to the desired location 7 Touch the Close key The message display will return to the same screen as was displayed in step 5 If you also want to modify the destination information touch the key If you do NOT want to modify the information go directly to step 17 gt Modifying destination information 8 The currently registered information will be displayed e If you want to delete a fax number s touch the corresponding speed dial key or keys and then go to the next step e If you want to add a fax number s touch the Add key and then go directly to step 11 e If you want to change a fax number s touch the corresponding speed dial key and th
22. ON key 7 Touch the Close key The message display will return to the same screen as was displayed in step 3 If you are finished making settings press the Reset key 6 Printing Out a Restricted Access Report Print out this report in order to check the details of communications occurring under Restricted Access If you print out this report by entering an access code a report only for the department that corresponds to that code will be printed out If you enter the registered management password it is possible to print out a report for an individual department or for all departments at the same time You will need to turn Restricted Access ON and enter a viable access code or the registered management password before you can print out this report If no communications have taken place in this fax under Restricted Access a Restricted Access Report will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Use the keypad to enter a viable access code or the registered management password both 4 digits If the information that you entered matches the registered data the message display will change Inch Enter management code Metric Enter management code 4 43 Section 4 Other Features of this Fax 2 Touch the Print Report key The Report Selection screen will appear gt I
23. On hook key When a separately purchased telephone is connected to this fax machine and you touch this key you can dial a destination number without having to pick up the receiver D Memory TX Dir Feed Tx key When you want to switch between the Memory Transmission mode Memory Tx and the Direct Feed Transmission mode Dir Feed Tx The mode will change each time you touch this key 4 Reception mode select key Touch this key when you want to select a different reception mode The display will change to the reception mode selection screen where you can select the desired reception mode by touching the Auto RX Manual RX or Answering Machine key as appropriate 43 Memory bar Indicates the amount of data stored in memory As documents are being stored the bar will move towards 100 indicating that the data stored in memory is increasing Once it reaches 100 no more documents can be stored in memory Fax number display The number that you have entered to dial is displayed here 45 Basic key Touch this key when you want to return to the basic fax screen Application key Touch this key when you want to use one of the various functions of this fax machine such as polling etc 4 Register Registration key Touch this key when you want to perform one of the various registration procedures of this fax machine Print Report key Touch this key wh
24. depending upon the region of use ways to receive a fax e Automatic Fax Reception e Manual Fax Reception e Auto FAX TEL Switching e TAD Reception e D R D Reception Checking the reception mode Make sure that Auto RX is displayed Inch Changing the reception mode Touch the reception mode select key when you want to change the reception mode Inch Auto Ax Manual AX Machine Metric Auto Ax Manual AX Machine Touch the key that corresponds to the desired reception mode 1 19 Section 1 Fax Section 1 Fax Operation Basic Use eee Basic Use Receiving a fax When a fax comes in fax reception will begin automatically after the amount of time equal to a designated number of rings Once fax reception begins the Status Act status key will appear in the bottom right of the touch panel gt Stopping the reception in progress 4 Touch the Status Act status key in the bottom right of the touch panel 2 Touch the Stop key and the reception will be canceled Inch Doc 003 els 5624 Metric Documentnr 003 Dialing A24 Printing out the received documents Received document s will be printed out and ejected face down in the copy store section 1 20 Making copies during a reception It is possible to make copies even during a reception in which documents are being directly printed out whereby Imaging me
25. in advance 4 15 Section 4 Other Features of this Fax 1 Touch the Application key The Application screen will appear Inch sub cant Reserved TA Polling D hoxinput D Tx status D Sub conf RX Polling y lox output ATEN data box amp on LCD k Metric scan orig Reserved Sub cont Tx report RX polling J Rov ouwut yon ci niay Encry code Rx result box output K displas E 2 Touch the RX Polling key 3 Use the keypad to enter the fax number of the transmitting party You can also enter the fax number using one touch keys that have been designated for F Code Based Communication as well If you do use such a one touch key press the Start key and the reception operation will begin automatically 4 Touch the Subadd key 5 Touch the On key Inch Enter using key Bo Max 20 digits Metric Enter using key ey MAX 20 digits C x 4 16 6 Use the keypad to enter the appropriate subaddress This subaddress is required during an F Code Based Communication in order to designate the box in the destination party s fax It can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and You can use the lt and or keys to move the cursor to a desired location and you can clear the entered number by touching the Delete key 7 Touch the Pass
26. it is necessary to turn it ON here in advance If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch ace FAX default default Scanner Printer default default default rose Copy Fax default a default Language p Scanner Printer default default Machine default 2 Touch the Fax default key 3 Touch the W cursor key until Bulletin Board is highlighted 4 Touch the Change key Inch after x 5 Select whether you want to turn the Bulletin Board function ON or OFF Touch the Save doc after Tx key to turn it ON and the Del doc after Tx key to turn it OFF If you select Del doc after Tx the documents to be deleted from memory after they are transmitted once If you select Save doc after Tx the documents will remain in memory waiting for the next polling request even after they are transmitted 6 Touch the Close key If you are finished making settings press the Reset key Setting the Number of Rings Auto Fax Reception The number of times the fax will ring before an incoming call is answered in the Auto Fax Reception mode the Auto FAX TEL Switching mode this setting is not available in metric models or the TAD Reception mode can be set here to any numbe
27. the corresponding high speed reception capabilities If the destination party s FAX number was dialled using an abbrevi ated number or one touch key change the transmission speed registered for that number to a lower setting and perform transmission procedures again U01800 A communication error occurred during reception at high transmission speed Perform reception procedures again after U01820 having the transmitting party lower the transmission speed A communication error occurred during reception at high transmission speed Your unit may not have the corresponding U01821 high speed reception capabilities Perform reception procedures again after having the transmitting party lower the transmission speed An F Code Based Relay Broadcast Transmission command was received but transmission to the remaining final U02200 destination s was impossible because the destination FAX phone number s that was were registered for the corresponding F Code Relay Box in your FAX machine has have been deleted Check the information registered in your FAX and have the initial transmitting station perform the transmission operation again An F Code Based Relay Broadcast Transmission command was received but was unsuccessful because the F Code U02400 Relay Box ID that the initial transmitting station entered did not match the one registered in your FAX Check the informa tion registered in your FAX and have the initial transmitting station perform the tra
28. the last 4 digits of a fax number registered under one of your one touch keys must match the 4 digits of the transmitting party s self station fax number 1 Registering Permit Telephone Numbers You can register up to 5 numbers as Permit Telephone Numbers in this fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Section 4 Other Features of this Fax communications that satisfy the specific password conditions will be carried out and communications that do not satisfy these conditions will result in an error Prior to using Password Check Communication carefully read lt Preparation gt and lt Conditions Required for Successful Communication gt below in addition to consulting with those party s that will have access to password privileges 1 Touch the Register Registration key The Registration Select screen will appear Inch B Fax Restricted 0x Forwarding Access Info 4 check 4 dial k amp Time nn TestiD og Metric forwarding amp Access Location Password Remote 5 Info A check dial Date amp Remote Time 5 test ID 2 Touch the Password check key 3 Touch the Permit Tel No Permit tel nr key Inch HOl 12345678901234567890 Metric 01 12345678901294567890 0667643392 0667643392 4 Touch an unregist
29. 30 seconds after the ringing starts If the telephone receiver is not picked up within 30 seconds the fax machine will switch to fax reception 2 Speak with the other party At the end of the conversation fax reception can be initiated manually Refer to Manual Fax Reception on page 2 15 gt If the call is from a fax Fax reception will start automatically 4 1 Section 4 Other Features of this Fax TAD Reception This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax If an incoming call is from a fax machine fax reception will begin automatically If the call is from a telephone the functions of the answering machine will engage so even if you cannot answer the caller will be able to leave a message Preparation Make sure that Answering Machine is displayed on the basic fax screen If it is not touch the reception mode select key and then touch the Answering Machine key TAD Reception is only possible if a separately purchased telephone with answering machine capabilities is connected to this fax machine Refer to the Instruction Manual for the telephone in use for details on recording and listening to messages etc BE SURE that the number of times your answering machine is set to ring is LESS than the number of times the fax is set to ring If you have selected TAD Reception as the current
30. Encrypted Transmission e Editing a communication in memory e Restricted Access report print out gt All functions of this fax including registration settings and report list print out are available when you enter the registered management password 1 Preparations Before Use 1 Verify the management password It is possible to change that password Refer to 2 Changing the Management Password 2 If the desired access code is not registered in this fax perform the appropriate registration procedure Refer to 3 Registering Access Codes on page 4 41 3 Turn Restricted Access ON Refer to 5 Turning Restricted Access ON OFF on page 4 43 4 40 lt Notes gt It is possible to dial a fax or telephone number or view the Communication Result Display as well as print out the Activity Report without entering an access code or the registered management password If Restricted Access is turned ON only those sets of documents entered using the same access code will be pooled together under the Batch Transmission function Any documents that were entered using different access codes will be sent during different transmissions Refer to 8 Batch Transmission Function on page 1 12 If Restricted Access Report print out is turned ON a Restricted Access Report will be automatically printed out upon reaching 50 individual transactions Refer to Turning Report Print Out ON OFF on page 6 1
31. Encryption Boxes 4 36 5 Required Operation Transmitting party ee 4 36 6 Required Operation Receiving party 4 37 7 Printing Out Documents from an Encryption Box 4 38 8 Printing Out an Encryption Key List 4 39 9 Printing Out an Encryption Box List 4 39 Restricted ACCESS nn srrrrssrneeneneneeenenenennennnnnnne 4 40 1 Preparations Before Use 2 00 ccceseeeeeeeeeeeeeeeessaneeeeeees 4 40 2 Changing the Management Password 4 40 3 Registering Access Codes 4 41 4 Modifying and Deleting Access Codes 4 42 5 Turning Restricted Access ON OFF ccceeeeeeseeeeeeees 4 43 6 Printing Out a Restricted Access Report seese 4 43 7 Printing Out a Department List sisi 4 45 8 Clearing the count for all departments n 4 45 Section 5 Managing Information About Your Fax Communications Communication Result Display ss 5 1 1 Transmission Result Display 5 1 2 Reception Result Display cccceeeeeeeeeeeeeeeeeeeeeeaneneeees 5 2 Printing the Management Reports Lists asssssssennnnnnnnnnnnnnna 9 3 FP CI AIS REDOT sissioni PaT eae 5 3 2 Confirmation REDON ne un ee 5 3 3 User Seting IS ne a 5
32. ID is 0000 6 Touch the Yes key The documents that are in that Encryption Box will be printed out 8 Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax Print out of this list is only possible if the currently registered management password is entered during the procedure If the entered password does not match the registered one an Encryption Key List CANNOT be printed out If there are no Encryption Keys registered in this fax an Encryption Key List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Print Report key The Report Selection screen will appear Inch Subad conf Telephone report hay list key list direct list Confirm oubad rel Group dial Encryption report hay list List key list list box list dial list Metric Suhad conf Telephone report box list key list direct list Confirm subad rel Group dial Encryption report hox list List key list User set Encryption Program list box list dial list 2 Touch the Encryption key list key Inch Encryption key list Print Metric Encryption key list Print 3 To print out an Encryption Key List touch the Yes key An Encryption Key List will be printed out If Restricted Access is turned OFF it
33. Reading this section alone will make it possible for you to perform basic fax transmission and fax reception procedures This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation It includes such instructions as setting the time for a transmission to begin transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex 2 sided documents This section contains explanations on handling problems that may occur during operation of this fax It includes information on responding to error messages that are displayed as well as check points regarding the various settings made BE SURE to read this section carefully and follow all procedures and cautions precisely This section contains explanations on using the more specialised functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties In addition this fax contains F Code Based Communication capabilities that enable more functional compatibility with other companies fax machines and a Restricted Access function that enables the convenien
34. Restr Access NW FAX TX lt NW FAX Transmission Report gt When the optional Printer Scanner Kit is installed on this fax machine you can have this report attached to an e mail mes sage in order to check whether each Network FAX transmission was accomplished correctly or not Select Output on condition and then it is possible to set this report to be printed out only under certain condition such as a communication error a Broadcast Transmission and a transmission that uses the timer Output on Outputon condition condition If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Section 6 Various Settings and Registration 5 In the screen for step 4 select whether or not you want the Activity Report to be automatically printed out Touch the ON key to have it printed automatically and the OFF key to stop print out 6 In the screen for step 4 select whether or not you want the Transmission Report to be automatically printed out Touch the ON key to have it printed automatically and the OFF key to stop print out If you want it to be printed out only under certain condi tions touch the Output on condition key 7 In the screen for step 4 select whether or not you want the Reception Report to be automatically printed out Touch the ON key to have it printed automatically and the OFF key to
35. Rx result box output amp display 2 Touch the Print data in box Sub conf box output key Inch Original is at box indicated reverse There is originals saved in the box which is inverted 4 13 Section 4 Other Features of this Fax 3 Touch the key that corresponds to the desired F Code Confidential Box if it is highlighted If the key is not highlighted there are no documents in that box If you registered 0000 as the F Code password go to the next step If you registered any other password proceed directly to step 5 4 Touch the Yes key The documents that are in that F Code Confidential Box will be printed out 5 Use the keypad to enter the F Code password 4 digits that corresponds to that F Code Confidential Box Inch Enter password using key 4 digits LE L Metric Enter password using key 4 digits Ee A 6 Touch the Confirm key The documents that are in that F Code Confidential Box will be printed out 5 Printing Out an F Code Confidential Box List Print out this list in order to check the information in each F Code Confidential Box as well as data regarding the existence of documents in each respective box If there are no F Code Confidential Boxes registered in this fax an F Code Confidential Box List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch p
36. Touch the Next key 2 Modifying and Deleting If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select 7 Enter the desired name for the chain dial key Maximum 20 screen will appear characters In order to enter characters refer to Entering Characters on page 1 23 2 Touch the Dial key 8 Check the registered information If you want to change any portion of it touch the key that corresponds to the desired item and change the information as desired Inch Press confirmation key after checking registered contents Metric Press confirmation key after checking registered contents 3 Press the speed dial key chain dial key containing the information 1234 you want to modify or delete If that key is not displayed use the Y and or A cursor keys to switch to the screen that displays the key that you want Inch BCD 1234 9 To register this chain dial key with the entered information as is touch the OK key Change Contents Delete The message display will return to the same screen as was displayed in step 3 If you want to continue registering other one touch keys repeat Metric steps 3 through 9 BCD 1234 Change 10 Once you are finished registering chain dial keys press the Reset k
37. among the 5 available settings The default setting is for Normal resolution 4 If you want to change the resolution touch the Orig image quality Quality Original key Inch Half tone super fine 2 Select the desired resolution from among the 5 available 1 16 Resolutions e Normal For transmitting documents with standard size characters e Fine For transmitting documents with relatively small characters or thin lines e Super fine For transmitting documents with detailed lines and characters e Ultra fine For transmitting the clearest reproduction of documents with detailed lines and characters e Half tone Half tone For transmitting the clearest reproduction of documents containing both photographs as well as text lt Notes gt e The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution but trans mission time is longer e The Half tone Half tone resolution reproduces grays clearly but transmission time is longer than with the Normal or Fine resolutions e To transmit with the Ultra fine resolution 8 MB of optional memory must be installed If the additional memory is NOT installed the Ultra fine resolution will not selectable e To transmit with the Super fine or Ultra fine resolutions the receiving fax must have the corresponding resolution capabilities in order to benefit from their features If the receiving fax does
38. correct check with the other party Check the registered F Code Confidential Box information 3 7 Section 4 Other Features of this Fax Auto FAX TEL Switching This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line If an incoming call is from a fax machine fax reception will start automatically If the call is from a telephone the fax will ring to let you know that you should answer Preparation Refer to Selecting the Automatic Reception Mode on page 6 5 and select Auto Fax Tel SW Make sure that Auto RX is displayed on the basic fax screen If it is not touch the reception mode select key and then touch the Auto RX key 1 When a call comes in the telephone will ring The telephone will ring only once in the metric version models In the inch version models you can set the number of times the telephone will ring Refer to Setting the Number of Rings Auto Fax Reception on page 6 3 2 Answering the call Auto FAX TEL switching is only possible if a separately purchased telephone is connected to this fax machine Even if you do not answer the telephone the calling party will incur telephone charges after the phone rings a predetermined number of times gt If the call is from a telephone 4 The fax will ring to let you know that you should answer Pick up the telephone receiver within
39. dialed number once again 1 Automatic Redialing When attempting to transmit documents etc the other party s fax machine may be busy with another communication and may not respond In this type of situation your fax machine will automatically attempt to redial that same number Automatic Redialing is performed automatically by this fax and no special settings are required for its use As redialing will be performed a number of times at a set interval this function is effective even if the other party s communication takes an extended period of time Automatic Redialing will not engage when documents are being transmitted in the Direct Feed Transmission mode 2 Manual Redialing What if you try to transmit documents but the other party s fax line is busy and can t answer your call In this type of situation you will be able to redial that last number dialed once again by simply touching the Re dial key Touch the Re dial key The fax will automatically begin redialing the most recently dialed number k Section 1 Fax Operation Basic Use 1 33 Section 2 Fax Operation Various Functions Duplex Transmission Duplex Transmission enables the transmission of both the front and back sides of duplex 2 sided documents Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode Dur
40. disconnecting the power cord to this machine If the indicator IS lit indicating there ARE documents in memory print out all important documents from memory and then make sure that the Fax data indicator is out BEFORE disconnecting the power The Imaging Memory back up function of this machine will protect the contents of memory for up to 60 minutes 8 MB of optional memory must be installed even if for any reason power to the fax is disconnected or lost 2 If a Power Failure Report is Printed Out If documents schedule communications or other information con tained in memory are lost because power to the fax is disconnected or lost a Power Failure Report will be printed out once power is restored Refer to this report to find out what information was lost If no data or information was lost a Power Failure Report will not be printed out If an Error Occurs In the event of trouble an explanation in regard to the error will appear in the message display Refer to When One of These Message is Displayed on page 3 2 and follow the necessary procedure to eliminate the trouble If a communications error occurs along with the information in the message display a Transmission or Reception Report as appropriate will be printed out and an alarm will sound Check the error code that is displayed the corresponding report and then refer to Error Code Tables on page 8 7 to confirm the cause of the error It is also
41. gt If you hear a fax tone You are connected to a fax machine Press the Start key Fax reception will begin If the separately purchased telephone has tone dialing capabilities you can use the Remote Switching function Refer to Remote Switching on page 4 4 1 2 3 reset 2 YOO Ga OJOO gt If the other party s voice can be heard You are connected to a telephone Press the Start key at the end of the conversation A tone will sound to inform the other party that this machine has switched to the fax reception mode Fax reception will begin once the transmission is initiated by the other party 4 Hang up the receiver when Status Act status appears in the message display or the reception begins 2 15 Section 3 Troubleshooting When the Fax Data Indicator is Lit During a fax communication that use the memory documents will be entered into memory and to indicate this the Fax data indicator will light The Fax data indicator will also light when documents are received directly into memory Memory Reception during copying in the Copy Operation mode The Fax data indicator will flash while documents are being entered into memory LO Copier D Printer E Scanner 1 CAUTIONS before Disconnecting the Power Cord e As electricity is necessary to retain documents in memory BE SURE to check whether the Fax data indicator is lit or not BEFORE intentionally
42. information is convenient for checking the actual time you received documents especially when they were sent from a location that is in a different time zone than you are In order to have this information printed out it is necessary to turn this function ON here in advance If a received page is split and printed onto 2 or more separate sheets of paper the time and date of reception will be printed only Inch on the first of those sheets If Fax Forwarding is turned ON the true date and time of reception at this fax will not be printed out on the documents received at the selected destination If however the forwarding operation is unsuccessful even after redialing the predetermined number of times the reception date and time information WILL be displayed on the documents that will then be automatically printed out at this fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 7 Select the desired ring pattern e Pattern 1 Normal Ring 1 ring e Pattern 2 Double Ring 2 rings e Pattern 3 S S L Short Short Long e Pattern 4 S L S Short Long Short 1 Press the Default key The Default Setting screen will appear 8 Touch the Close key If you are finished making settings press the Reset key Inch Copy FAX deui 5 default Language y scanner Printer default default default Metric Copy Fax eult S default Lan
43. information will be Reset key The touch panel will return to the initial mode settings displayed 10 Check that information and touch the key that corresponds to any 1 Press the Default key The Default Setting screen will appear item that you want to modify Inch 11 Touch the OK key i 3 guage The message display will return to the same screen as was default om default displayed in step 2 If you are finished making settings press the Scanner Printer pry j y 9 A default default default Reset key 2 Modifying Registered Information Ba l n l Fax Language J Perform the following procedure in order to modify information already default 4 default registered for Fax Forwarding If you want to cancel the procedure part way through press the default g default Reset key The touch panel will return to the initial mode settings default 1 Touch the Register Registration key The Registration Select screen will appear 2 Touch the Fax default key Inch Fax tien PEN a e Bas t A 3 Touch the W cursor key until Fax forwarding is highlighted Info H Check 4 dial k Date Remote i P Test ID t 4 Touch the Change key Metric Inch Fax Info A check el dial Date amp Remote Time E testID 2 Touch the Fax Forwarding key The currently registered information will be displayed 3 Check that information and tou
44. into one of the drawers the documents that were stored in memory will be printed out If Add paper top cassette Add paper 1st cassette is also displayed at the same time load paper into that drawer If a specific size is indicated as well in the message display load paper of that particular size Receive document in memory There is insufficient toner left in the toner cartridge Refer to the Operation Guide for your copier and replace the toner cartridge and the waste toner tank as well as soon as possible Add toner Paper has jammed somewhere in the fax machine Refer to the Operation Guide for your Paper Misfeed copier and remove the jammed paper from the fax machine without leaving any loose scraps A document has jammed in the Document Processor Refer to the Operation Guide for your copier and remove the jammed document Then reset all of the documents in the Document Processor The fax will recount the number of documents that were already scanned and will start the scanning operation once again from the document that jammed The memory has reached its capacity Select whether to continue with the communication or cancel it If this message appears while you are scanning in documents you can select whether or Memory Full not you want to continue and transmit only those documents have already been successfully scanned If you touch the Yes key the transmission operation wi
45. is necessary to enter the currently registered management password here before you can print out this list Section 4 Other Features of this Fax 9 Printing Out an Encryption Box List Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box If there are no Encryption Boxes registered in this fax an Encryption Box List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Print Report key The Report Selection screen will appear Inch Activity Subad conf Une touch report hox list key list Subad rel Group dial report bax list List Telephone direct list list box list dial list Metric Activity aubad cant Une touch Telephone report bax list key list direct list Confirm subad rel Group dial report hox list List User set Encryption Program list box list dial list 2 Touch the Encryption box list key Inch Encryption box list Print Metric Encryption box list Print 3 To print out an Encryption Box List touch the Yes key An Encryption Box List will be printed out 4 39 Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only upon entry of one of the viable access codes use of this
46. keys displayed use the Y and or A cursor keys to switch to a screen that displays an unregistered key You can register any number of the 600 speed dial keys for use as chain dial keys If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Inch 1 Touch the Register Registration key The Registration Select PRET screen will appear Metric k Joy Fax Restricted Forwardingh Access Info A check A dial ROL Re Date Remote amp Time k Test ID Metric Has Fax Restricted 5 forwarding amp Access t touen the Unan Key lofo A check dial ROL Re Lime j eu y 5 Use the keypad to enter the desired chain dial number Maximum 32 digits Inch Enter using key MAA 32 digits 2 Touch the Dial key The touch panel will switch to dial registration 1234 EI C3 Ce Metric Enter using key MAA 32 digits ga 1 254_ C Ce Ce and cursor keys Use to move the cursor Delete key Touch to delete the character that the cursor is currently under When the cursor is at the last space the previous character will be deleted Space key Touch to enter a space Pause key Touch to enter a slight pause indicated by a hyphen at that point in dialing Section 2 Fax Operation Various Functions 6
47. not have the corresponding capability transmission will be accomplished with the Fine resolution 1 Selecting the contrast It is possible to select a contrast from among the 3 available settings The default setting is for Regular contrast 4 If you want to change the contrast touch the Exposure mode key 2 Select the desired contrast from among the 3 available Inch Regular Indicating the document size When you set any documents that you want to transmit on the platen you will need to indicate the size of those documents This procedure is not necessary when transmitting documents from the Document Processor 1 In order to indicate the document size touch the Orig size setting Original setting key 2 Select the appropriate document size 11x17 512x8 172 ge x14 ALES 8 172 x11 Section 1 Fax Operation Basic Use Document contrast Dark For transmitting light documents at a darker contrast Regular For transmitting document with a normal contrast Light For transmitting dark documents at a lighter contrast Saving a document for transmission When the optional Printer Scanner Kit is installed Perform the following procedure in order to save a document for transmission on the administrator s network computer The document can be saved as a PDF file or a TIFF file In order to save a document for transmission the IP address or host name must be re
48. on the timing of when you perform the Interrupt Transmission procedure there are occasions where your documents may not be send immediately after the current communication If you want to cancel an Interrupt Transmission simply remove the set documents To cancel an Interrupt Transmission while it is still waiting to start perform the same procedure as in Canceling a waiting transmission in the Direct Feed Transmission mode on page 2 3 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Memory TX key until it changes to Dir Feed Tx 2 Set the documents you want to transmit in the Document Processor or on the platen When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages and to select the size of each page Refer to page 1 18 3 Enter the destination fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the directory Chain dial keys can be used as well 4 Press the Start key The documents will remain in the Document Processor or on the platen without being scanned waiting for the transmitting operation to begin Once the operation currently in progress is completed the transmission operation for your documents will begin automat
49. panel will return to the initial mode settings 1 Touch the Print Report key The Report Select screen will appear Inch E 7 Activity Subad conf Telephone 2 If you want to change the transmission conditions such as the report box list Key list direct list Confirm Subad rel Group dial Encryption report box list List key list resolution and contrast touch the TX setting key If you do NOT want to change the current conditions go directly to step 5 list box list dial list 3 Touch the key that corresponds to the desired item and change the fe Metric information as desired To change each transmission condition Ctivit ubad con ne touc elephoane refer to pages 1 16 and 1 17 Subad rel Group dial report box list List User set Encryption Program list box list dial list 4 Once you are finished changing transmission conditions touch the One touch destinat key 2 Touch the P ial list kev 5 Touch the program key under which the desired program is ouch the Program dial list key registered Inch Inch Program Dial List Print Yes Metric Program dial list Print Yes 6 Press the Start key The transmission or reception operation as appropriate will begin automatically 3 To print out a Program Dial List touch the Yes key A Program Dial List will be printed out 4 28 Password Check Communicatio
50. possible to check the error code on the regularly printed Activity Report Refer to 1 Activity Report on page 5 3 Whether or not a Transmission or Reception Report is printed out and the alarm sounds will depend upon the setting made under Turning Report Print Out ON OFF on page 6 1 3 1 Section 3 Troubleshooting When One of These Message is Displayed When any of the following messages appear in the message display follow the corresponding procedure Message Procedure Close XX Cover Check the cover Check cover The cover indicated in the message display is open Close it securely e There is no paper in the selected drawer Refer to the Operation Guide for your copier Add paper top cassette Add and add paper to the drawer indicated in the message display paper 1st cassette e This message will also be displayed when one or more of the drawers is not set properly Insert the drawers securely into the machine e The Fixed Size mode is selected in the Paper Feed Selection setting Load paper of the size indicated in the message display e The sizes of the received documents and the paper in the selected drawer are not compatible for printing Load paper of the same size as that of the received documents Load XX paper in cassette Data for received documents was stored in memory Memory Reception because there was no paper in any of the drawers Once you load paper
51. recep tion mode MAKE SURE that in the first minute after the telephone answers the incoming call there are no silent pauses of 9 seconds or more 6 seconds or more for metric versions in either the message you record or the message you receive If there is such a pause the silence detection function of this fax will be activated and the fax machine will switch to fax reception 1 The telephone will ring a designated number of times You can set the number of times the telephone will ring Refer to Setting the Number of Rings Auto Fax Reception on page 6 3 If the telephone receiver is picked up while the telephone is still ringing the fax will deal with the call in the same manner as a standard Manual Fax Reception Refer to Manual Fax Reception on page 2 15 2 Your answering machine will answer the call as follows gt If the call is from a telephone but you do not answer The functions of the answering machine will engage your message will be played and the caller will be able to leave a message If there is a silent pause of 9 seconds or more 6 seconds or more for metric versions the fax machine will switch to fax reception gt If the call is from a fax Fax reception will start automatically Section 4 Other Features of this Fax D R D Reception Available in inch versions only This reception mode utilizes the Distinctive Ring Pattern service available from some telephone compani
52. screen as was displayed in step 2 If you are finished modifying access codes press the Reset key 5 Turning Restricted Access ON OFF Perform the following procedure when you want to turn Restricted Access ON or OFF You will need to enter the registered management password when you want to turn Restricted Access ON or OFF Refer to 2 Changing the Management Password on page 4 40 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX default default Language y scanner Printer default default 5 default Copy Fax default 4 6 default Language y Scanner Frinter default a default Machine default 2 Touch the Fax default key 3 Touch the VW cursor key until Restri Access Restr Access is highlighted Section 4 Other Features of this Fax 4 Touch the Change key If Restricted Access is turned OFF the Management Password input screen will apear If Restricted Access is turned ON and you have thus already entered the management password go directly to step 6 Inch Enter password using key OUO O Metric Enter password using key OUO O 5 Use the keypad to enter the currently registered management password 4 digits 6 To turn Restricted Access ON touch the
53. stop print out If you want it to be printed out only under certain conditions touch the Output on condition key 8 In the screen for step 4 select whether or not you want the Delayed Communication Report to be automatically printed out Touch the ON key to have it printed automatically and the OFF key to stop print out 9 In the screen for step 4 select whether or not you want the Restricted Access Report to be automatically printed out Touch the ON key to have it printed automatically and the OFF key to stop print out 10 In the screen for step 4 select whether or not you want the NW FAX Transmission Report to be automatically sent by e mail when the optional Printer Scanner Kit is installed on the fax machine Touch the On key to have it sent automatically and the Off key to stop sending it Touch the Output on condition key to have it sent only under certain conditions a communication error a Broadcast Transmission and a transmission that uses the timer 11 Touch the Close key If you are finished making settings press the Reset key Turning the Bulletin Board ON OFF If you use the Bulletin Board function you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request Refer to 1 Polling Transmission page 4 6 In order to use the Bulletin Board function
54. the On or Off key as appropriate 4 Press the Default key The Default Setting screen will appear Touch the Close key If you are finished making settings press the Reset key 3 File Type Setting Perform this procedure to select the file type in which the documents for transmission or of received documents will be saved in the server computer the computer on which the provided Scanner File Utility is installed The document can be saved as a PDF file or a TIFF file If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Default key The Default Setting screen will appear Inch on FAX default default scanner Printer default default ravea y default Metric Copy Fax default 5 default Machine default ann Touch the FAX default key Use the W cursor key to select File type Touch the Change key Inch Touch the PDF or TIFF key Touch the Close key If you are finished making settings press the Reset key Network FAX Registration Register the following items when you want to use the Network FAX functions e File name Transmission Reception For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated fol
55. the speed dial key under which the program key is registered touch the Abbr key If you want to modify any other basic information touch the key that corresponds to that information To modify information refer to the corresponding step under 1 Registering on page 4 26 7 Enter the abbreviated number of an unregistered speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys Inch Enter using key Metric Enter using key 123 3 digits 8 Touch the Close key 9 Once you are finished modifying all of the items that you want touch the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other program keys repeat steps 3 through 9 If you are finished deleting program keys press the Reset key 4 27 Section 4 Other Features of this Fax 3 Using a Program Key 4 Printing Out a Program Dial List Print out this list in order to check the content of program keys 1 If the operation involves the transmission of documents set the currently registered in this fax documents you want to transmit If it involves a polling reception If there are no program keys registered in this fax a Program Dial go directly to step 5 List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch
56. this chart as reference when registering destination names etc For more detailed information on entering characters refer to Entering Characters on page 1 23 When special characters are displayed on 2 lines the top line will show uppercase characters and the bottom line will show lowercase characters Display language language Available characters Gannon om ait ele es Finnish A French German Italian Spanish Portuguese Swedish Norwegian Polish a 9 2 Section 9 Reference Information Paper Size and Priority Feed Chart Inch version If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents the FAX will automatically select the most appropriate paper for print out The following chart indicates the order of priority for paper selection in such a case Received Document Size Order of Selection N t D gt m Boos Q Q lt Notes for this Chart gt The abbreviations in the chart above refer to the following paper sizes ST 5 1 2 x 8 1 2 width wise STR 5 1 2 x 8 1 2 length wise LT 8 1 2 x 11 width wise LTR 8 1 2 x 11 length wise LG 8 1 2 x 14 LD 11 x 17 The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out If the same size of paper is set in more than one location the upper drawer will have priority for paper fee
57. touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings If the operation involves the transmission of documents set the documents you want to transmit If you want to change the transmission conditions such as the resolution and contrast touch the TX setting key If you do NOT want to change the current conditions go directly to step 5 Touch the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 1 16 and 1 17 Touch the one touch key under which the desired fax number is registered Once you are finished changing transmission conditions touch the One touch destinat key Section 1 Fax Operation Basic Use Press the Start key The transmission operation will begin automatically Any time you set documents on the platen after each document is scanned you will need to select whether or not you want to scan more pages into memory Refer to page 1 18 4 Printing Out a One Touch Key List Print out this list in order to check the fax numbers registered under one touch keys If there are no one touch keys registered in this fax a One Touch Key List will not be printed out Prior to operation check the message d
58. towards the most recent transmission 4 Once you have finished checking the desired information press the Reset key Section 5 Managing Information About Your Fax Communications 2 Reception Result Display Information for up to 10 of the most recent fax receptions can be checked in the message display If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch sub cant Reserved TX Folling 4 er sub cant R Polling w ee ibs a data bos L on LED k Metric i ocan orig Reserved Sub cont Tx report Rx polling y oser on ct niey Encry code Rx result box output amp displas E 2 Touch the RX result on LCD Rx result display key Information for the most recent reception will be displayed Inch Doc 736 Receive ga Paris br APR 23 21 00 Metric Documentnr 736 Receive Ge Paris br 23 APR 21 00 3 Touching the Y cursor key will display the next previous reception and touching the A cursor key will change the display back towards the most recent reception 4 Once you have finished checking the desired information press the Reset key Section 5 Managing Information About Your Fax Communications Printing the Management Reports Lists The results of your fax communications as well as cert
59. transmission Place original and select destination Section 1 Fax Operation Basic Use Message display when Restricted Access is turned ON Even if the fax machine is in the initial mode for fax operation the message display will differ if Restricted Access page 4 43 is turned ON Inch Enter management code O O O Metric Enter management code O O O In this case it is necessary to enter your access code or the registered management password in order to use the fax If a viable access code or the registered management password is entered the touch panel will change to the standard initial mode for fax operation CAUTION When Restricted Access is turned ON it is necessary to enter the registered management password in the Restricted Access Login Screen in order to access the various setting and registration procedures of this fax Even if a viable access code that enables fax operation is entered the menus that correspond to the various management related setting and registration procedures of this fax will not be available Refer to Restricted Access on page 4 40 3 When You Press the Reset Key When you want to cancel a procedure part way through simply press the Reset key The touch panel will automatically return to the initial mode for fax operation If however documents have already been set when you press the Reset key the displayed size of those documents will remain in th
60. use of this machine Section 1 Fax Operation Basic Use 15 Fax Priority Printout It is possible to have incoming faxes which are received during a copy operation printed out without having to wait for that copy operation to be completed gt A fax has been received The Fax data indicator will light gt Printing out that fax Dy Printer Priority O Fax Priority Press the Fax Priority key The copy operation will continue after the fax documents are printed out 16 Abbreviated numbers 600 speed dial keys are available and each of these keys can be designated to function as either a one touch key a group dial key a program key or a chain dial key Each of these keys is given a 3 digit abbreviated number between 001 and 600 It is then possible to dial a destination number by simply entering the corresponding abbrevi ated number Refer to page 1 30 Since only 20 of these speed dial keys can be display on the touch panel at one time using the corresponding abbreviated number may be faster than the time required to change screens and find a desired key Inch set dial for registration Section 1 Fax Operation Basic Use Sending Documents The following contains explanations on the standard method for transmitting documents Carefully read all the notes regarding acceptable documents etc to ensure correct operation Inch Switching to the Fax Operation mode Ready for fax
61. will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes 1 22 Section 1 Fax Operation Basic Use Entering Characters The Character Input screen will appear during registration of your own name self station name destination names etc 1 Character Input screen Inch version There are 3 different Character Input screens One for uppercase input one for lowercase input and one for special character input Touch the Capital key the Letter key and the Num Sym key respectively to access the desired input screen Uppercase input e The functions of each key in the Character Input screen Enter name Capital key Touch this key when you want to enter uppercase letters 20 letter limit including Letter key Touch this key when you want to enter lowercase letters Po Sih ee key Touch E oy wie you want to enter numerals KN CIN EN ES Ee Ce Ee Ce Ce ee Ce Ce and other available symbols Ee TE CE CE LE EE ee DCE CE m ee Space key Touch this key when you want to enter a space CE EE DE fr CE 4 EE CE mE EE m lt and gt keys Touch these keys when you want to move the cursor E E CE E nu CO Le Ee Ee AllDel key Touch this key when you want to delete all of the currently entered information Del prev key Touch this key when you want to delete the character to the left of the cursor B
62. 4 Contents Section 6 Various Settings and Registration Turning Report Print Out ON OFF ssssssssssssssnnnunnnnnnnnnnnnnnnnnne 6 1 Turning the Bulletin Board ON OFF ssnsnsnsnnnnnnnnnnnnnnnnnnnnnne 6 2 Setting the Number of Rings Auto Fax Reception 6 3 Making Volume Settings eeececeeeeeeeeeeseeeeeeneeneneeeeeeaes 6 3 Setting the Document Size for Scanning from the Document Processor miss 6 4 Setting the Default Transmission Mode ssnnssnnnnnnnnnnnn 6 5 Selecting the Automatic Reception Mode s0eee 6 5 Turning Reception Date amp Time Print Out ON OFF 6 6 Selecting the Paper Feed Selection Mode sssansssssnsnnnnnnn 6 7 Turning Manual Paper Feed ON OFF ss 6 8 Turning 2 in 1 Reception ON OFF ss 6 9 Turning Remote Diagnosis ON OFF ccceeeeeeeneenenees 6 9 Registering the Remote Test ID 6 10 Section 7 Optional Equipment Duplex Unit Duplex Reception ON OFF s sasssssnssnnnnnnnnnnnnn 7 1 Turning Duplex Reception ON OFF ssssssssssssessssesessnrnnrrernnne 7 1 Optional Memory ccececeeeesseesesseseeeeeeeeeseseeneeeeeesenneneeees 7 1 Initial settings on the fax MACHINE cccccsseseseeseeeeneeeeeeees 8 3 1 Network FAX Reception Setting eee 8 3 2 Setting for Saving the Documents for Transmission 8 4 3 File Type S IN sin nanas 8 4 Network FAX Registration ss 8 5 Printing Out a
63. Cassette mode gt In this mode paper feed will be accomplished from a specified drawer regardless of the size of the received documents If there is no paper in the selected drawer the documents will be received directly into memory You CANNOT select more than one drawer in this setting If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX ikue tut a Language y scanner Printer default default 5 default Metric Copy Fax scanner Printer de fault a default rose Machine default 5 2 Touch the Fax default key 6 7 Section 6 Various Settings and Registration 3 Touch the W key until Fax pap feeding tray Fax paper tray is highlighted 4 Touch the Change key Inch i Auto sel Cassette 5 Select the desired paper feed mode by touching either the Auto Select Auto sel key the Fix Size Fixed size key or the Fixed Cassette key as appropriate If you selected Auto Select Auto sel proceed directly to step 8 If you selected Fix Size Fixed size go the next step If you selected Fixed Cassette go directly to step 7 6 Select the desired paper size and then proceed directly to step 8 7 Select the desired drawer 8
64. Confidential Box 4 11 Section 4 Other Features of this Fax 3 F Code Based Confidential 2 Use the keypad to enter the destination party s fax number Transmission You can also enter the fax number using one touch keys that have been designated for F Code Based Communication as well It is necessary for you to perform the following procedure in order to i Gade Confidential Bachar If you do use such a one touch key press the Start key and the ale One AA SoHE MAE BOX inate Tagisan transmission operation will begin automatically in the destination party s fax machine If you designate a time for the transmission to begin the Direct Feed Transmission mode will not be available lt Conditions gt ge 1234567 _ You the transmitting party must know in advance the number in this fax a 4 digit number called the subaddress that corresponds to the desired box in this fax called the F Code Confidential Box in the receiving party s fax and enter that AND the related F Code password during the transmission procedure destinat i E Mn a l Oa mine Metric The receiving party must have a facsimile that has the same F Code Based Confidential Communication capabilities as your fax machine In addition they must register in advance the corresponding box in this fax called the F Code Confidential Box in their fax inform you the transmitting party of the registered numbe
65. Del key Touch this key when you want to delete the Back i fo i character that the cursor is currently under ee EN CS CN Cu Enter numerals with the keypad CE UN Ve fr fr Jr ee 1 23 Section 1 Fax Operation Basic Use 2 Procedure Inch Version Ex To enter Km 4 Verify that the Capital key is highlighted and touch the K key Enter name Touch the Letter key to switch to lowercase input CE Ee EC CC CC EN EE FR Re Touch the Num Sym key to switch to input of numerals and other available symbols Touch the key and then the 4 key Enter name Fr Km 4l 4 20 letter limit ing CE feo 1 i La Touch the End key to register the entered information Touch the m key Enter name re i 20 letter limit ine Ce a 1 24 Metric Version Ex To enter Km 4 Touch the 1f Shift key to switch from lowercase input to uppercase input Touch the K key Enter destination name Touch the m and then the keys Enter destination name Press 4 on the keypad Touch the Close key to register the entered information Touch the T Shift key to switch from uppercase input back to lowercase input One touch Keys If you register a fax number under a one touch key in advance you will be able to dial that number with the touch of a key You can also use one touch keys to de
66. Duplex Document Processor attached 1 Operation panel Use the operation panel to perform the procedures required for fax communication 2 Fax storage section Received documents are ejected and stored face down in the fax storage section Up to 250 sheets can be stored in this section at one time 3 Drawers This fax machine comes standard with two drawers installed Each drawer can hold up to 500 sheets of plain paper 60 g m 105 g m Refer to the Operation Guide for your copier for more detailed information regarding the use of the drawers 4 Multi Bypass Paper can be set in the Multi Bypass as well In order to use the Multi Bypass it is necessary to select ON under Turning Manual Paper Feed ON OFF on page 6 8 Refer to the Operation Guide for your copier for more detailed information regarding the use of the Multi Bypass 5 Telephone jack T Use this jack to connect a separately purchased telephone to the fax 6 Line jack L Use this jack to connect the fax to a telephone line using the modular cord 7 Main switch Turn this switch ON in order to perform fax and copy operations The touch panel will light and operation will be possible Document Processor Document Processor There are 2 optional document feeders available for use with this machine the Document Processor for feeding one sided documents and the Duplex Document Processor for using both sides of 2 sided documents
67. Enter box id using key c aigis Metric Enter box ID using key taigis Le Le 3 Enter the Box ID 4 digits for that Encryption Box 4 Touch the Confirm key Inch Box No 648 Box ID 6487 Metric Bos nr 6491 EoxID 6482 Change contents 5 If you want to delete the registered Encryption Box touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 7 gt Deleting an Encryption Box 6 Touch the Yes key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Encryption Boxes press the Reset key 4 36 gt Modifying registered information 7 The currently registered information will be displayed Refer to 3 Registering Encryption Boxes in order to modify that information 8 Touch the Confirm key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Encryption Boxes press the Reset key 5 Required Operation Transmitting party Encrypted Transmission is accomplished by dialing with a one touch key that has been designated in advance for Encrypted Transmission Encrypted Transmission is possible to a single destination as well as in combination with a Broadcast Transmission
68. F Code Based Communication is not available for use with Encrypted Communications If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Register the Encryption Key agreed to in advance with the receiving party Refer to 1 Registering Encryption Keys on page 4 33 If the Encryption Key has already been registered go directly to step 2 2 Register the one touch key that will be used to dial the destination fax number and designate it for Encrypted Transmission Refer to One Touch Keys on page 1 25 If a one touch key has already been registered in this way go directly to step 3 3 Set the documents you want to transmit 4 Use the one touch key described in step 2 to enter the destination fax number 5 Press the Start key The transmission operation will begin If the Encryption Key ID designated for the one touch key is no longer registered in this fax an error will occur and the transmission will not be completed Section 4 Other Features of this Fax 6 Required Operation Receiving party Perform the following procedure in order to receive and print out documents under Encrypted Communication F Code Based Communication is not available for use with Encrypted Communications If you want to cancel the procedure part way through press the Reset key The touch panel will return to t
69. FAX System F Operation Guide ALWAYS read this Operation Guide thoroughly before use After reading maintain it in good condition and keep it together with the Operation Guide for your copier NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts However in the main text of this handbook when the difference in a name or message is only one of upper and lowercase spelling we have listed the information as it specifically pertains to the inch version of this machine When there is even a slight difference in the message key indicator name or other specifications we have listed the information for the inch version followed in brackets by the corresponding information for the metric version Trademark Information e Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries e Windows ME and Windows XP are trademarks of Microsoft Corporation e Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation
70. Network FAX Settings List cece 8 7 Section 9 Reference Information DDECINGCAUONS siapan EARRA ARAA 9 1 Special Characters Chart sn annees 9 2 Paper Size and Priority Feed Chart Inch version 9 3 Paper Size and Priority Feed Chart Metric version 9 4 Menu Flow Charts ccccsscssseeeesssessseeesseeesseesssseenssseesseneennnees 9 5 Error Code Tables eee eee ee 9 7 Important Please read it first This Operation Guide contains information on using the facsimile functions of this machine BE SURE to read the Operation Guide Z Caution Labels for your copier as well and maintain both handbooks in good N INSTALLATION PRECAUTIONS N PRECAUTIONS FOR USE condition in a location close to the machine During use refer to the Operation Guide for your copier for information regarding the sections listed at right How to load paper Replacing the toner cartridge and waste toner tank When paper misfeeds Troubleshooting Cleaning the copier A INSTALLATION PRECAUTIONS E Environment E Power supply Grounding the product e Avoid installing this product in locations where the top or e DO NOT connect this product to the same outlet as an air upper rear portion of the unit will be exposed to direct conditioner or copier etc sunlight Such conditions might adversely effect the unit s ability to detect the correct size of originals and documents When such a location cannot be avoided change
71. On in step 8 If you want to have received documents stored in the Encryption Box and allow print out only when the appropriate procedure is performed select Off In this case since the only person who can print out the received documents is the individual who knows the corresponding Encryption Box number and that box s ID confidentiality is maintained 1 Touch the Register Registration key The Registration Select screen will appear E Fax Restricted Ux Forwarding Access Info check mt dial kes Date Remote amp Time k Test iD Metric Fax Restricted dial k Location Password Remote SW Info 5 check i Time 5 test ID 2 Touch the Box key 3 Touch the Encryption box key Inch clo 9876 07 5555 TE Metric n fu 9876 071 5555 TE Section 4 Other Features of this Fax 4 Touch an unregistered key The box number will be displayed for all keys that have already been registered Inch Enter using key Encryption i Poe bo 2 digits 5 Use the keypad to enter the 4 digit number that you want to use as the Encryption Box number 6 Touch the Box ID key and enter the 4 digit number that you want to use for the Encryption Box ID If you register 0000 as the Encryption Box ID it will not be necessary to enter an ID code when you print out documents from that Encryption Box 7 Touch the Encryption Code
72. Press the Start key The reception operation will begin automatically If a time for the reception to begin was designated the reception operation will begin when the appointed time is reached F Code Based Communication F Code Based Communication involves fax communication that includes certain codes in the form of numbers and symbols the base of a protocol that has been adopted for use by other facsimile manufacturers as well By using these codes such operations as Confidential Communication and Relay Broadcasting previously available only between facsimiles that were both from the same manufacturer are now becoming possible between models from different manufacturers This fax uses an F Code Box to transmit documents to and receive documents from another party s fax during an F Code Based Communication In this case in order to designate the F Code Box and password special codes are used in this fax they are called the subaddress and F Code password respectively In this way this fax is able to perform F Code Based Confidential Communications as well as carry out and Relay Broadcasting with facsimiles made by other manufacturers and naturally with our own models that have F Code Based Communication capabilities 1 Codes used for F Code Based Communication In this fax there are two codes used for F Code Based Communication a subaddress and an F Code password Subaddress This code mus
73. Registering on page 1 25 If you want to change more detailed settings touch the Setting key and select the desired item Touch the Dial key Enter the abbreviated number of an unregistered speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys Inch Enter using key 123 digits Metric Touch the speed dial key one touch key containing the Enter using key information you want to modify or delete If that key is not displayed use the Y and or A cursor keys to switch to the screen that displays the key that you want 3 3 digits Inch Touch the Close key Name ABC aa 9562 Change Delete Once you are finished modifying all of the items that you want touch the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other one touch keys repeat steps 3 through 9 If you are finished deleting one touch keys press the Reset key Metric Name ABC 2 5562 Change Contents 1 28 3 Dialing You can dial a fax number by simply pressing the one touch key under which that number is registered To select the conditions related to transmitting documents such as the resolution and contrast refer to pages 1 16 and 1 17 Prior to operation check the message display to make sure that the
74. Registration of the new management password is complete Press the Reset key 3 Registering Access Codes To enable Restricted Access it is necessary to register access codes in this fax in advance Each access code is a 4 digit number that can include any combination of the numerals 0 9 You can register up to 50 access codes in this fax You will need to enter the registered management password when you want to register access codes Registration of access codes is possible whether Restricted Access is turned ON or OFF Even when Restricted Access is turned OFF registered access codes and their corresponding department names will be usable once it is turned ON again If you want to check the registered access codes and their corre sponding department names print out a Department List Refer to 7 Printing Out a Department List on page 4 44 No two access codes can be exactly the same nor can an access code be the same number as the management password If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 41 Section 4 Other Features of this Fax 1 Touch the Register Registration key The Registration Select 6 Use the keypad to enter the desired 4 digit access code screen will appear If you want to change the entered key use the lt and or gt keys to move the cursor to the desired locat
75. Start key and the transmission operation will begin automatically One touch destinat oo Section 4 Other Features of this Fax 2r TOUGH ME SUDAR Kay 4 Printing Out an F Code Relay Box List Print out this list in order to check the information registered for each 4 Touch the On key F Code Relay Box If there are no F Code Relay Boxes registered in this fax an F Code Inch Relay Box List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Enter using key es Max 20 digits EI CI Ce 1 Touch the Print Report key The Report Selection screen will Metric appear Enter using key Ay MAX 20 digits Inch C CE Activity Subad conf One touch Telephone report hoy list key list direct list Subad rel Group dial report box list List 5 Use the keypad to enter the appropriate subaddress list hos list dial list This subaddress is required during an F Code Based Communication in order to designate the box in the destination Metric party s fax It can be up to 20 digits in length and can include any Activity Subad conf Telephone aie report box list key list direct list combination of the numerals 0 9 You can use the lt and or keys to move the cursor to a Confirm Subad rel Group dial Encryption report box list List key list desired locat
76. To accomplish Encrypted Communication the other party s fax machine must be one of our models that has the same Encrypted Communication capabilities as your fax machine To successfully accomplish encryption and then the corresponding decryption both the transmitting and receiving parties must use the same 16 character Encryption Key If the Encryption Keys used by both parties do not match EXACTLY Encrypted Communication will not be possible Therefore it is necessary for both parties to determine in advance the Encryption Key that will be used and register it under a 2 digit Encryption Key ID Receiving fax ABCDEF Encryption Decryption Print out GHIJKLM NOPQR ABCDEF a SHH SSH ABCDEF ABCDEF STUVWX GHIJKLM gt A amp Nr M amp gt GHIJKLM iai NOPQR 2 K 2 K NOPQR Scanning STUVWX IPAn Encrypted IPAh STUVWX STUVWX 1 Registering Encryption Keys The Encryption Key to be used must be selected by the transmitting party during the registration of the corresponding one touch key which is to be designated for Encrypted Transmission and by the receiving party during registration of the corresponding Encryption Box Each Encryption Key contains 16 characters that can include any combination of the numerals 0 9 and the letters A F This key will then be registered under a 2 digit Encryption Key ID from 01 20 You can register up to 20 Encryption Keys in this fax If Restricted Ac
77. Touch the Close key If you are finished making settings press the Reset key 6 8 Turning Manual Paper Feed ON OFF Select here whether or not you want to use the Multi Bypass to feed paper for printing our received faxes If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX ocanner Printer default a default default Metric Copy Fax Scanner Frinter default a default default 2 Touch the Fax default key 3 Touch the W key until Bypass feeding is highlighted 4 Touch the Change key Inch 5 Select whether you want to turn the Manual Paper Feed function ON or OFF by touching either the On or Off key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key Turning 2 in 1 Reception ON OFF If 2 in 1 reception is turned ON and two 5 1 2 x 8 1 2 A5 size pages are received in a row during the same reception those 2 pages will be printed onto a single sheet of 11 x 8 1 2 A4R size paper In order to accomplish 2 in 1 Reception it is necessary to turn this function ON here in advance 2 in 1 Reception will not be available when both 2 in 1 Reception and Duplex Reception are turned ON If you want to cancel the procedure part
78. ack key Touch this key when you want to return to the screen prior Enter name to character input 20 letter limit including End key Touch this key when you want to register the entered LEE EEE eee LET 5 Lowercase input Numbers amp Special characters input 20 letter limit including Metric version The Character Input screen is actually composed of two separate screens one for uppercase letters and the other for lowercase Touch the T Shift key to switch between these two screens Lowercase input TEE The functions of each key in the Character input screen Enter destination name Back ack Close i Back key Touch this key when you want to return to the Limit 20 letters inc key f Ce Ge Ce Ce Ce Ce Ge Ce ee oe ee Close key Next key and OK key Touch these keys when a Yu fe r Yt x Tu i o fr Te fr you want to register the entered information a fs fa ft fo hn i TRIER EIRE T Shift Key louch this key when you want to switch 2 x fc v fo nh I between input of uppercase and lowercase letters Space key Touch this key when you want to enter a space ere and gt cursor keys Use these keys when you want to Uppercase input move the cursor Back key Touch this key when you want to delete the Enter destination name character to the left of the cursor CIRE eee eee ER i
79. ain fax related settings in this machine can be checked whenever you want by printing out different management reports The following procedures explain how to print out the Activity Report Confirmation Report and User Setting List Each of these reports can be printed out at any time 1 Activity Report Print out this report in order to check the results of the transmissions and receptions that were carried out on this fax Information for the 50 most recent communications will be printed on the Activity Report If no communications have taken place an Activity report will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Print Report key The Report Selection screen will appear Inch Subad cont Telephone repart hoy list key list direct list Confirm Subad rel Group dial Encryption report box list List key list list hos dist dial list Metric Activity aubad conf One touch Telephone report box list key list direct list Confirm subad rel Group dial Encryption report box list List key list User set Encryption Program list box list dial list 2 Touch the Activity Report key Inch Activity Report Print Yes Metric Activity report Print Yes 3 To print out an Activity Report touch the Yes key An Activity Report will be printed out 2 Conf
80. amp displas 5 Metric Documentnr 381 Broadcast Nr dest 023 Tokyo co StartTime 23 30 TX No ofpages 056 2 Touch the Reserved TX status key The content of the first schedule communication will be displayed To Kyo co Start time 23 30 Number of Tx 056 Inch Immediate transmission Doc 399 RX Polling No party 123 a New York br Start Time 12 00 3 Touch the Yes key The corresponding operation will begin automatically Metric Documentnr 399 RX polling Nr dest 123 T New Yory br Start time 12 00 3 Use the Y and or A cursor keys to switch to the communication that you want 4 Touch the Print key 5 Touch the Yes key A sample image of the corresponding documents will be printed out 2 10 3 Deleting the Communication You can delete a scheduled communication that is in memory and waiting for a start time You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch Sub cant Reserved aub conf PX Polling e aa A reout data box B on LED k Metric scan orig Reserved Sub cont Tx report Rx polling y boxeutwity Lon display Encr
81. and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense The use of a non shielded interface cable with the referenced device is prohibited CAUTION The changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment The above warning is valid only in the United States of America REMARQUE De l ozone est lib r pendant le processus d impression mais en quantit insuffisante pour provoquer un quelconque effet toxique sur la sant Si toutefois le t l copieur est utilis pendant une p riode prolong e dans une pi ce mal a r e ou si vous tirez un nombre extr mement important de copies l odeur d gag e peut devenir incommodante D s lors pour conserver un environnement de travail appropri au t l copieur nous recommandons d a rer correctement la pi ce CAUTION The power plug is the main isolation device Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source ATTENTION Le d branchement de la fiche secteur est le seul moyen de mettre l appareil hors tension Les interrupteurs sur l appareil ne sont que des interrupteurs de fon
82. anel will return to the initial mode settings 1 Touch the Print Report key The Report Selection screen will appear Inch Subad cont Telephone report how list key list direct list Confirm Subad rel Group dial Encryption report hox list List key list list box list dial list Metric Subad conf Telephone report box list kev list direct list Confirm subad rel Group dial Encryption report box list List key list User set Encryption Program list bos list dial list 4 14 2 Touch the Subad conf box list key Inch suUbadd confi box list Print Metric subadd private box list Print 3 To print out an F Code Confidential Box List touch the Yes key An F Code Confidential Box List will be printed out 6 Entering Documents into an F Code Confidential Box Perform the following procedure when you want to enter documents into your F Code Confidential Box for transmission under the F Code Based Bulletin Board function Using this procedure you can add new documents to those currently in your F Code Confidential Box and you can also delete all of the documents currently in that box and replace them with new documents If you want to delete the data for documents stored in an F Code Confidential Box simply print out those documents Refer to 4 Printing Out Documents from an F Code Confidential Box on page 4 13 If you want to cancel the procedure part way thr
83. as it is registered under a one touch key group dial key program key or chain dial key and will dial the corresponding fax number s upon command This function is extremely useful when a large number of fax numbers have been registered In order to use the address book it is necessary that you register a name for the other party or the group or program name during registration of the one touch key group dial key program key or chain dial key The directory may also be used during registration of program keys group dial keys Fax Forwarding and F Code Relay Boxes as well as for entering the fax number of the other party in each of the other various types of fax communication available in this fax 1 Search Criteria Address book searches are performed using the first three characters of the name as it is registered under the one touch key group dial key program key or chain dial key If the first 3 characters of any two destinations are the same those names will be displayed in the numerical order of the abbreviated number Search order The search order is as follows with the order of precedence shown from left to right English Alphabet A Z numerals 0 9 symbols amp special characters space The available special characters will differ depending upon the language being used Refer to Special Characters Chart on page 8 2 2 Searching with the Address book E
84. ate in this fax that is registered in the other party s fax The acceptable length of the F Code password differs depending on model and maker of the fax machine and if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length F Code Based Communication will not be successful Consult with the other party and compare the parameters of both faxes before actually attempting an F Code Based Communication In this fax the F Code password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and Section 4 Other Features of this Fax In order to perform an F Code Based Communication the other party s fax must have F Code Based capabilities specific to the communication you are attempting F Code Based Communication can be used in combination with the other various types of fax communication available in this fax In addition if you register in advance the appropriate subaddress and F Code password under a speed dial key you will not need to enter that information during the actual transmission or reception procedure Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information If you are going to receive documents into an F Code Confidential Box registered in this fax F Code Based Confidential Communication is possible even if the transmitti
85. ation Password Remote ov Encryption Info A check dial GOL Ke Time i test ID k Section 1 Fax Operation Basic Use Touch the Dial key The touch panel will switch to dial registration Touch an unregistered speed dial key on the touch panel If there are no unregistered speed dial keys displayed use the Y and or A cursor keys to switch to a screen that displays an unregistered key Inch Metric Touch the One touch key key 1 25 Section 1 Fax Section 1 Fax Operation Basic Use eee Basic Use 1 26 Use the keypad to enter the fax number you want to register under that one touch key Maximum 32 digits Inch Enter using key MAA 32 digits ea 1234587 C Ce CE Metric Enter using key MAA 32 digits em 1254567 C Co CE e and cursor keys Use to move the cursor Delete key Touch to delete the character that the cursor is currently under When the cursor is at the last space the previous character will be deleted Space key Touch to enter a space Pause key Touch to enter a slight pause indicated by a hyphen at that point in dialing Touch the Next key Enter the name of the other party Maximum 20 characters In order to enter characters refer to Entering Characters on page 1 23 Check the registered information If you want to change any portion
86. c Contents 3 If you want to delete the registered Permit ID touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 5 gt Deleting a Permit ID 4 Touch the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting Permit IDs press the Reset key gt Modifying information 5 Press the Stop Clear key to delete the old number and then enter the new Permit ID or use the lt and or keys to move the cursor to a desired location and reenter the number as desired Inch Enter using key 4 digits LE Cae Metric Enter using key 0635 digits 6 Touch the Confirm key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Permit IDs press the Reset key 4 31 Section 4 Other Features of this Fax 5 Turning Password Check Communication ON OFF Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished There are separate settings for controlling transmissions and receptions If there are no Permit Telephone Numbers or Permit IDs registered in this fax Password Check Communication will not be possible even if it is turned ON here If you want to cancel the pr
87. cation capabilities as your machine F Code Based Confidential Transmission will NOT be possible Check with the destination party Check with the destination party If you think the information you entered IS correct check with the other party Check with the receiving party Problem am not able to print out documents from my F Code Confidential Box am not able to perform F Code Based Bulletin Board Reception am not able to enter documents into my F Code Confidential Box Check point Are the subaddress and the F Code password that you entered correct for that F Code Confidential Box Does the transmitting party s fax machine have the same F Code Based Bulletin Board Communication capabilities as your fax machine Is there an appropriate box equal to an F Code Confidential Box registered in the transmitting party s fax Are the subaddress and the F Code password that you entered correct Is the subaddress that you entered correct for that F Code Confidential Box Section 3 Troubleshooting Corrective procedure Reference page Check the registered F Code Confidential Box information If the transmitting party s fax machine does not have the same F Code Based Bulletin Board Communication capabilities as your machine F Code Based Bulletin Board Reception will NOT be possible Check with the transmitting party Check with the transmitting party If you think the information you entered IS
88. cations those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same 10 Rotate amp Transmit Function If 11 x 8 1 2 A4 width wise size documents are set in the Document Processor or on the platen this function will automatically rotate the scanned data 90 counter clockwise and transmitted them as 8 1 2 x 11 A4 length wise documents To enable the Rotate amp Transmit function for documents set in the Document Processor you must select Standard size when setting the document size for scanning from the Document Processor Refer to Setting the Document Size for Scanning from the Document Processor on page 6 4 The Rotate amp Transmit function will only engage for 11 x 8 1 2 A4 size documents 1 12 11 F Code Based Communication F Code Based Communication involves fax communication that includes certain codes in the form of numbers and symbols the base of a protocol that has been adopted for use by other facsimile manufacturers as well By using these codes methods of confidential communication previously available only between facsimiles that were both from the same manufacturer are now becoming possible between models from different manufacturers This fax has such F Code capabilities By using an F Code Box that has been registered in this machine and designated for F Code Based Communication to transmit and recei
89. cess is turned ON it is necessary to enter the currently registered management password before you can register Encryption Keys You can also modify a registered Encryption Key by following the procedure below If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Fax Restricted 3 0x Forwarding Access Info check dial BCLs Date Remote amp Time k TestID Metric a Fax Restricted forwarding amp Access Location Password Remote 5w Info RB Check dial E Date amp Remote Time test ID Communication 2 Touch the Encryption key key If Restricted Access is turned OFF go to the next step If Restricted Access is turned ON proceed directly to step 4 3 Use the keypad to enter the currently registered management password 4 digits If the password that you entered matches the registered one the message display will change Inch setencryption key for registration HOT 12345678904BCDEF HOG 05 f 0505050505050505 Metric setencryption key for registration 01 12345678904BCDER 06 oo HT m Co Rn m m D 05 f os0s050505050505 10 C 4 33 Section 4 Other Features of this Fax 4 Touch an unregistered key The informati
90. ch documents which have been received using the Network FAX functions will be saved Inch No for storing with key Metric Clear key Touch this key when you want to reenter the number Stop key Touch this key when you want to cancel the registration procedure and return the touch panel to the screen in step 2 17 Touch the Save Tx original key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents Inch No for storing with key Save Tx original Metric Nr for storing with key SaveTX oriainal Clear key Touch this key when you want to reenter the number Stop key Touch this key when you want to cancel the registration procedure and return the touch panel to the screen in step 2 Once you are finished entering the save folder number touch the Enter key The message display will return to the same screen as was displayed in step 2 Once you are finished registering Network FAX information press the Reset key Section 8 Network FAX Settings Option Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions such as the Network FAX Reception settings the auto print out setting the save folder number etc If you want to cancel the procedure part way through press the Reset ke
91. ch the key that corresponds to any item that you want to modify Refer to 1 Registering on page 4 21 in order to modify that information 5 To turn Fax Forwarding ON touch the ON key 4 Once you are finished modifying information touch the OK key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key 6 Touch the Close key If you are finished making settings press the Reset key 4 22 Group Dial Keys Section 4 Other Features of this Fax If you register multiple destinations under a speed dial key in advance that key will then function as a group dial key and you will be able to dial all those number with the touch of a key Group dial keys can be used for entering the other party s fax numbers during a number of the various functions of this fax such as Broadcast Transmission etc You CANNOT use group dial keys in combination with chain dial keys 1 Registering A maximum of 50 speed dial keys can be registered as group dial keys or program keys The abbreviated number for the speed dial key that you press 001 600 will automatically become the abbreviated number for the destination fax numbers registered under that group dial key If you register a group name for each group dial key you will be able to use the address book to search for the related fax numbers If you want to cancel the p
92. ctionnement ils ne mettent pas l appareil hors tension QUALITY CERTIFICATE This machine has passed all quality controls and final inspection 2002 8 3DB80020A
93. d If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting that setting will take precedent over the order indicated here 1 Indicates that the Rotate Received Documents function will be used 2 When the image of received documents is automatically reduced to fit onto the paper 8 1 2 x 14 size images will be reduced to fit onto 8 1 2 x 11 length wise size paper Indicates that a received page will be split and printed onto 2 or more separate sheets of paper 9 3 Section 9 Reference Information Paper Size and Priority Feed Chart Metric version If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents the FAX will automatically select the most appropriate paper for print out The following chart indicates the order of priority for paper selection in such a case Received Document Size Order of Selection Paper in Drawers lt Notes for this Chart gt The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out FL refers to Folio size paper If the same size of paper is set in more than one location the upper drawer will have priority for paper feed If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting that setting will take precedent over the order indicated here 1 Indicat
94. decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 7 lf trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA MITA AMERICA INC 225 Sand Road P O Box 40008 Fairfield New Jersey 07004 0008 U S A 973 808 8444 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved 8 This equipment cannot be used on public coin service provided by the telephone company Connection to Party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information 9 If
95. der e IP address Host name For registering the IP address or host name of the server computer in which documents which have been received using the Network FAX functions are saved In this case the Scanner File Utility needs to be installed e Administrator s e mail address For registering the e mail address of the computer to be notified in case of an error as well as where to send Transmission and Reception Reports If no information is entered here the Activity Report and Power Failure Report will be printed out at the FAX machine e Save Folder Number For registering the number of the folder in which documents which have been transmitted or received using the Network FAX functions will be saved The folder in which the documents will be saved is set in the Scanner File Utility If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Touch the Register Registration key The Registration Select screen will appear Inch B Fax Restricted me 5 Forwarding Access D Password Remote 5 Encryption check 4 dial RH CU CK k Test ID mL AS k Fax Restricted k check 4 dial Ke Remote Network test ID Bo FA Touch the Network FAX key If the Network FAX registration procedure has already been performed the registered information will be displayed Inch Receive rx File name N Transmit te File nam
96. designated for Encrypted Transmission Polling Reception is only possible if the transmitting parties have first performed the necessary Polling Transmission operation Refer to 1 Polling Transmission on page 4 6 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch sub cant Reserved TA Polling boxinput D Tx status D SUb contf Rx Polling D box output D ih ae f data bos JL on LED k Metric l ocan orig Reserved sub cont Tx report Px poling nox output on desley Encry code Ra result box output amp displa 2 Touch the RX Polling key Section 4 Other Features of this Fax 3 Enter the fax number of the transmitting party You can enter the fax number using the keypad abbreviated numbers one touch keys group dial keys or the address book Chain dial keys can be used as well 4 lf you want to designate a time for the reception to begin touch the Delayed TX key 5 Touch the On key 6 Use the keypad to enter the desired time for the reception to begin If you want to change the entered time use the lt and or keys to move the cursor to the desired location Inch Enter using key start Time Enter using key start time 4 8 7 Touch the Close key 8
97. displayed Is Password Check Reception turned ON Is the memory in your fax machine full Section 3 Troubleshooting Corrective procedure Reference page Check the information to be registered once again with the other party Check the information to be registered once again with the other party Check the Encryption Key to be registered once again with the other party Some telephones allow you to transmit the desired tone signals by simply pushing the appropriate buttons Refer to the Instruction Manual for the telephone being used Check the registered number Factory default setting 55 Check the Fax Forwarding setting Connect the modular cord correctly Perform the necessary procedure to correct the error and try to receive the documents again Turn Password Check Reception OFF Try to receive the documents once again after memory becomes available or after you create available space in memory 3 5 Section 3 Troubleshooting Problem am not able to perform Polling Reception am not able to perform F Code Based Relay Broadcast Transmission During registration of an F Code Box an error occurs when enter the subaddress is entered and cannot register the F Code Box am not able to perform F Code Based Confidential Transmission 3 6 Check point Did the transmitting party perform the Polling Transmission procedure correctly Does the relay station fax machine have th
98. displayed in step 2 Registering the administrator s e mail address Touch the Admin E mail ad key Metric Enter E mail address a 5 d f g h i k 1 smith abe co i Limit 64 letters inc key f Enter the administrator s e mail address using the English alphabet numerals or other available symbols Maximum 64 digits Use the keypad to enter numerals Inch Enter E mail address 64 letter limit including i tt ki i i 5 i 5 d f g h i k Stop key Touch this key when you want to cancel the registration procedure and return the touch panel to the screen in step 2 Once you are finished entering the administrator s e mail address touch the End key The message display will return Shift key Touch this key when you want to switch between APPEASE and lowercase input and keys Touch these keys when you want to move the cursor Back key Touch this key when you want to delete the character to the left of the cursor Del key Touch this key when you want to delete the character that the cursor is currently under 72 to the same screen as was displayed in step 2 Registering the save folder number factory default setting RX001 and TX001 Touch the Saving Folder No No of save folder key Use the keypad to enter the save folder number in whi
99. e If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX scanner Printer default default default Metric Copy Fax default 6 default Language scanner Printer default 5 default Machine default 2 Touch the Fax default key 3 Touch the Y key until Receive Mode Reception mode is highlighted 4 Touch the Change key Inch ae Reception Auto Fax Tel Sw Metric Tel gA 5 Select the desired reception mode by touching either the Fax Reception Fax Rx key the Auto Fax Tel SW key or the D R D key as appropriate The D R D key will not be displayed in the metric version of this fax machine If you selected D R D go directly to step 7 6 5 Section 6 Various Settings and Registration 6 If you selected Fax Reception Fax Rx or Auto Fax Tel SW Turning Reception Date amp Time Print touch the Close key If you are finished making settings press the Reset key Out ON OFF Select here whether or not you want information such as the time of the reception information related to the transmitting party and the number of pages transmitted to be printed out at the top edge of received documents This
100. e message display Depending on the status of the operation there are occasions when pressing the Reset key may have no effect 4 Auto Clear Function The Auto Clear function will clear all entered settings and the touch panel will return to the initial mode settings after any type of transmission or print out or if you do not press any keys within 90 seconds during any procedure If however documents are set when the Auto Clear function engages the displayed size of those documents will remain in the message display 5 Document Number The fax uses a 3 digit document number in order to manage each fax communication This document number is assigned during each procedure and in the order that each communication that uses the timer as well as each transmission or reception is accomplished The actual timing of the determination of each document number will differ depending upon the operation being carried out In addition to appearing in the message display this document number can be verified by checking the Transaction Result display the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report Refer to Transaction Result display on page 5 1 2 Confirmation Report on page 5 3 and Turning Report Print Out ON OFF on page 6 1 Inch Fort Doc 30 Send ga 6232 Mo ofpages O02 Metric g1 2xX11 Part
101. e Document Processor will be scanned as 8 1 2 x 11 A4R or other such standard size paper or as long documents in the direction of the paper feed It is necessary to select Standard size here when transmitting both sides of duplex 2 sided documents Refer to Duplex Transmission on page 2 1 If you select Long original Long orig here it will not be possible to have documents rotated for transmission Refer to 9 Rotate amp Transmit Function on page 1 12 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch EL FAX default ge default 5 scanner Printer default default 5 default ane Copy Fax EA default Language scanner Printer default default 5 Machine default 2 Touch the Fax default key 3 Touch the Y key until Scan from DP DP scanning is high lighted 4 Touch the Change key Inch SIFE 5 Select the desired original size setting by touching either the Standard size key or the Long original Long orig key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key The touch panel will return to the initial mode settings Setting the Default Transmission Mode You can select which transmi
102. e H es FX Mo ofsave i LO LL CLIC k E mail ad amp If you want to register the file name go to step 3 If you want to register the administrator s e mail address go to step 10 If you want to register the save folder number go to step 13 lf you want to register the IP address or host name go to step 7 Section 8 Network FAX Settings Option Registering the file name factory default setting RX and TX Touch the File name key If you want to register the file name for received FAXes touch the NetworkFAX Rx NW FAX RX key If you want to register the file name for transmitted FAXes touch the Save Tx original key The procedure to register the name is the same for both received FAXes and transmitted FAXes Enter the desired name using the English alphabet numerals or other available symbols Maximum 13 digits Use the keypad to enter numerals Inch Input Received file name Taniel 13 letter limit including eset ILI 1 Metric Input file name of Network FAX RX Taxil 13 letter limit including es Shift key Touch this key when you want to switch between uppercase and lowercase input and keys Touch these keys when you want to move the cursor Back key Touch this key when you want to delete the character to the left of the cursor Del key Touch this key when you wa
103. e appropriate F Code Based Relay capabilities Is there an appropriate box equal to an F Code Relay Box registered in the relay station s fax machine Do the subaddress and the F Code password that you entered match the corresponding subaddress and password that are registered in the relay station s fax machine Is the memory in the relay station s fax machine full Is the subaddress you are trying to enter the same as a registered Encryption Box number Does the destination party s fax machine have the same F Code Based Confidential Communication capabilities as your fax machine Is there an appropriate box equal to an F Code Confidential Box registered in the destination fax Are the subaddress and the F Code password that you entered correct Is the memory in the receiving party s fax full Corrective procedure Reference page Check with the transmitting party If the relay station fax machine does not one have the appropriate F Code Based Relay capabilities Relay Broadcast Transmission will NOT be possible Check with the relay station Check with the relay station If you think the information you entered IS correct check with the other party Check with the relay station You CANNOT register an F Code Box subaddress that is identical to a registered Encryption Box number Select a different subaddress If the destination fax machine does not have the same F Code Based Confidential Communi
104. e connected to a telephone Press the Start key at the end of the conversation Fax transmission will begin It is only possible to speak to the other party when a separately purchased telephone is connected to this fax machine 2 Pick up the telephone receiver or touch the On hook key If you touched the On hook key that key will be highlighted 5 Hang up the receiver when Status Act status appears in the message display or the reception begins 3 Dial the destination fax number Stop Clear 2 14 Manual Fax Reception Once you are connected with the other party reception can be initiated manually by pressing the Start key Use this mode when you want to talk to the other party prior to actual reception of the documents Preparation Make sure that Manual RX is displayed If it is not touch the reception mode select key and then touch the Manual RX key 1 When a call comes in the separately purchased phone will ring 2 Pick up the telephone receiver Section 2 Fax Operation Various Functions Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine Auto Fax Reception is the default setting in this fax so in order to manually initiate reception it is usually necessary to change the reception mode to Manual Fax Reception 3 Check whether or not the call is from a fax
105. e display Current status the next step in a procedure and error messages are shown in the message display 2 Number of destinations display The number of destinations that you have chosen to dial to is shown in this area 3 Speed dial keys Keys that you have registered to function as either a one touch key a group dial key G a program key P or a chain dial key C are displayed here 4 Address book key Touch this key when you want to use the address book Refer to page 1 31 5 Abbrev key Touch this key when you want to use the abbreviated number that a destination number is registered under in order to dial that number Refer to page 1 30 6 TX setting key Touch this key when you want to perform settings related to transmission conditions such as the size of the documents to be transmitted the image quality of those documents the contrast at which you want to send them and the time when they should be sent Once you press this key the TX Setting screen will appear 7 V and A cursor keys Use these keys when you want to display speed dial keys other than those which are currently displayed Dest check key Touch this key when you have entered multiple destination fax numbers using speed dial keys etc and you want to check the list of those numbers 9 Re dial key Touch this key when you want to have the fax automatically redial the most recently dialed number
106. e of any editing operation it will impossible to continue that procedure 1 Printing Out a Sample Image of Waiting 2 Force Starting the Communication Documents You can force start a communication that is waiting in memory If you want to check the documents that correspond to a specific without having to wait for the scheduled start time transmission that is in memory and waiting for transmission you can You can also force start a communication that is waiting for print out a sample page of those documents Automatic Redialing Even if you print out a sample image of the documents the If you want to cancel the procedure part way through press the transmission will be carried out on schedule Reset key The touch panel will return to the initial mode settings If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of 1 Printing Out a Sample Image of toe PEPEES Waiting Documents 1 Touch the Application key The Application screen will appear 9 Inch aub cont Reserved TA Polling Yt hox Input D TX status D sub cant RX Polling loos output LATE 2 Touch the Immediate TX key data box amp on LED k Inch Metric Doc 381 Broadcast No party 023 scan orig Reserved Sub cont Tx report Rx polling J boweutput an tepley n ui transmission Encry code Rx result box output
107. e of the rear side of each document in memory 180 lt Printout at the destination fax gt lt Scanning gt Een us I I I I Direction of document feed I I gt If you transmit documents as shown in the illustration below select Off lt Scanning gt lt Printout at the destination fax gt Direction of document feed gt I I I I I I I I I I I 9 Touch the Close key 10 Press the Start key The documents will be scanned into memory and the transmission operation will begin automatically Standby Transmission Section 2 Fax Operation Various Functions Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication If during that communication the documents you want to transmit are set and the destination fax number is entered those documents will be automatically transmitted once the current communication has been completed A maximum of 50 communications including any combination of Standby Transmissions communications that use the timer and Interrupt Transmissions can be scheduled at one time You can also designate each of the various types of fax communication available in this fax such as Broadcast Transmission as a Standby Transmission If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode set
108. e required to use this function If paper of the same size is set in different orientations depending on the type of communication that is involved there are times when rotation of the received data is not possible For further information on paper orientation refer to Paper Size and Priority Feed Chart on pages 8 3 and 8 4 If the transmitting party s TTI information is set to be printed outside the border of the transmitted page received data cannot be rotated and the received image will be reduced slightly to enable the appropriate information to be printed out 14 Imaging Memory Back Up Function If for any reason power to the fax is disconnected or lost the back up battery in this machine will protect all data related to documents that were already received into Imaging Memory or that are waiting for transmission for up to 60 minutes 8 MB of optional memory must be installed totaling 16 MB in the machine Thus if power is restored to the fax within that time period those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled If power cannot be restored in time and data is lost a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax The actual length of time the back up battery will protect the data in memory may differ depending on the conditions and environment of
109. en proceed directly to step 13 Deleting fax numbers 9 Touch the Delete key Inch Delete destination Yes Metric Delete destination 10 Touch the Yes key The message display will return to the same screen as was displayed in step 8 and you can continue to delete add or change other fax numbers If you are finished with this procedure touch the Close key and go to step 17 Adding fax numbers 11 Enter the additional fax number s You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys and the address book Chain dial keys can be used as well 12 Touch the Finish dest Set Dest set key The message display will return to the same screen as was displayed in step 8 and you can continue to delete add or change other fax numbers If you are finished with this procedure touch the Close key and go to step 17 Section 2 Fax Operation Various Functions Changing fax numbers 13 Touch the Change key 14 Enter the new destination fax number You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys and the address book Chain dial keys can be used as well Inch London br 15 Touch the Finish dest Set Dest set key If you want to change other destination fax numbers touch the corresponding speed dial key and repeat steps 13 throug
110. en you want to print out one of the various reports or lists of this fax machine Status Act status key This key is displayed during a transmission reception or printout Touch this key when you want to verify the contents of the operation 1 3 Section 1 Fax Operation Basic Use Preparations When using the fax functions of this machine for the first time after purchasing your Fax System perform the procedures as explained in 1 Setting the Type of Phone Line through 4 Setting the Date and Time If your service representative performs these settings during set up of your Fax System there is no further need for you to perform these procedures 1 Setting the Type of Phone Line Inch version only Set the type of phone line here to correspond to the type of telephone service that you are using BE SURE the type of phone line you select here is correct because if the setting is incorrect fax communication will be impossible Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the basic copy screen Press the Default key The Default Setting screen will appear Inch Copy FAX scanner Printer default default default Touch the FAX default key
111. ents the 2 Encryption Keys will match so reception and correct print out will be successful 6 Touch the OK key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Encryption Keys repeat steps 4 through 6 If you are finished registering Encryption Keys press the Reset key 2 Modifying and Deleting Encryption Keys If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of 1 Registering Encryption Keys on page 4 33 4 34 2 Touch the key which displays the Encryption Key you want to modify or delete Inch AAABBECCCODDEEEF Change Metric AAABEBCCCODDEEEF Change contents 3 If you want to delete the registered Encryption Key touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 5 gt Deleting an Encryption Key 4 Touch the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting Encryption Keys press the Reset key gt Modifying information 5 Press the Stop Clear key to delete the old key and then enter the new Encryption Key or use the lt and or keys to move the cursor to a desired location and ree
112. ents quant l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 3 CONDITIONS DE L IC CANADIENNE Le present mat riel est conforme aux sp cifications techniques applicables d Industrie Canada L indice d quivalence de la sonnerie IES sert indiquer le nombre maximal de terminaux qui peuvent tre raccord s une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le IES CANADA pour ce produit est 0 3 A1 WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed
113. ered key The information will be displayed for all keys that have already been registered 4 29 Section 4 Other Features of this Fax 5 Use the keypad to enter the desired Permit Telephone Number Maximum 20 digits You can use the lt and or keys to move the cursor to a desired location and you can clear the entered number by touching the Delete key Inch Enter using key MAA 20 digits 8 5678 tj Cm Coerte Metric Enter using key MAA 20 digits 3 5678 EI C3 Cu 6 Touch the OK key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Permit Telephone Numbers repeat steps 4 through 6 If you are finished registering Permit Telephone Numbers press the Reset key 2 Modifying and Deleting Permit Telephone Numbers If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of 1 Registering Permit Telephone Numbers on page 4 29 2 Touch the key which displays the Permit Telephone Number you want to modify or delete Inch 123456 1090123456 7890 Change Metric 123456 1690123456 7690 Change contents 4 30 3 If you want to delete the registered Permit Telephone Number touch the Delete key and then go to the next step If you want to modify t
114. es With this service you can use two or more telephone numbers on a single telephone line Thus you can use this fax anda telephone on the same line but you can still designate a different telephone number for each of them As each number is given a different ring pattern the fax machine is able to differentiate between incoming calls If one of these numbers is designated for this fax machine and the desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax Preparation Refer to Selecting the Automatic Reception Mode on page 6 5 and select D R D Make sure that Auto RX is displayed on the basic fax screen If it is not touch the reception mode select key and then touch the Auto RX key 1 When a call comes in the telephone will ring If the telephone receiver is picked up while the telephone is still ringing the fax will deal with the call in the same manner as a standard Manual Fax Reception Refer to Manual Fax Reception on page 2 15 Using D R D Reception to receive a telephone call is only possible if a separately purchased telephone is connected to this fax machine D R D reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Di
115. es 1 16 and 1 17 4 Once you are finished changing transmission conditions touch the One touch destinat key 5 Touch the group dial key under which the desired fax numbers are registered 6 Press the Start key The transmission operation will begin automatically Section 4 Other Features of this Fax 4 Printing Out a Group Dial List Print out this list in order to check the contents of group dial keys currently registered in this fax such as the registered fax numbers and the group name If there are no group dial keys registered in this fax a Group Dial List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Print Report key The Report Select screen will appear Inch Subad conf Telephone report hos list key list direct list Subad rel Group dial report box list List list box list dial list Metric Activity aubad cant Une touch Telephone report box list key list direct list Confirm subad rel Group dial report box list List User set Encryption Program list box list dial list 2 Touch the Group dial List key Inch Group Dial List Print es Metric Group dial list Print Yes 3 To print out a Group Dial List touch the Yes key A Group Dial List will be printed out 4 25 Section 4 Other Features of this Fax P
116. es that the Rotate Received Documents function will be used 2 If the received image of Folio size documents is automatically reduced to fit onto the paper it will be accomplished onto A4R size paper Indicates that a received page will be split and printed onto 2 or more separate sheets of paper 9 4 Menu Flow Charts Section 9 Reference Information The following charts represent the flow of the message display when the function keys on the touch panel Application Register Registration and Print Report are touched as well as when the Default key is pressed Refer to this chart as a reference when operating the FAX Register Registration Key Application key Speed Dial E Self Station Information H Date and Time Print Out Boxes Password Check Communication CL FAX Forwarding Remote Switching Remote Test ID Restricted Access Encryption Keys NW FAX Polling Transmission Polling Reception One Touch Keys Chain Dial Keys Group Dial Keys Program Keys Your Own FAX Number Your Own Name Your Own ID F Code Confidential Boxes F Code Relay Boxes Encryption Boxes Permit Telephone Numbers Permit IDs Management Password Access Codes File Name IP Address Host Name Administrator s E Mail Address Save Folder Number Entering Documents into an F Code Confidential Box Printing from an F Code Confidential Box Printing from a
117. ess aX B Info 5 check 5 dial BOL Ke Time k Test ID Metric Bice Fax Restricted E o forwarding amp Access Location Password Remote S nfo Ko check o dial Time i test 10 k Touch the Location Info key The currently registered information will be displayed To register your fax number Touch the amp key and go to step 3 To register your station name Touch the Own Name key and go directly to step 5 To register your station ID Touch the Own ID key and proceed directly to step 7 Inch t Uwr Name d Own I Metric ama defa Uwn name Own I0 1 5 Section 1 Fax Section 1 Fax Operation Basic Use eee Basic Use Registering your fax number Use the keypad to enter your fax number The fax number can be up to 20 digits in length If you want to clear the currently displayed number from the message display simply press the Stop Clear key If yen want to revise the entered number touch the or gt cursor key to move the cursor to the number that you want to change Then touch the Delete key to delete that number and enter the correct number as desired Inch Enter using key MAX 20 digits Delete Metric Enter using key MAS 20 digits Touch the OK key The message display will return to the same screen as was displayed in step 2 Registering your station name Enter
118. estination fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you entered the destination fax number with a one touch key or a Chain dial key touch the TX setting key after that Inch Ready for fax transmission Press start key to transmit One touch destinat amp Metric Ready for fax transmission Start using Start key A maximum of 50 communications including any combination of communications that use the timer Interrupt Transmissions and Standby Transmissions can be scheduled at one time When 2 or more communications that use the timer are scheduled to begin at the same time fundamentally each communication will be accomplished in the order that they were registered However even if it has been registered later any communication that scheduled with a single location will take priority over a communi cation to multiple locations It is possible to cancel or change the contents of a communication that is waiting for a start time Refer to Editing a Communication in Memory page 2 10 3 Touch the Delayed TX key 4 Touch the On key and the Time Entry screen will appear Inch Enter using key start Time 15 30 Enter using key start time 5 Use the keypad to enter the desired time for the transmission to begin If you want to change the ente
119. eturn to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch default default scanner Printer default default Linause y default Metric Copy Fax Ha 6 default Scanner Frinter default ge default rs Machine default 2 Touch the Fax default key 3 Touch the Y cursor key until Remote Diag Remote diagn is highlighted 4 Touch the Change key Inch 5 Select whether you want to turn Remote Diagnosis ON or OFF by touching either the On or Off key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key 6 9 Section 6 Various Settings and Registration Registering the Remote Test ID If you have entered into a contract with an authorized service center for their Remote Diagnosis service it is necessary to register here in advance the Remote Test ID that they designate for you A previously registered Remote Test ID can also be modified by performing the following procedure If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Fax Restricted On Forwarding Access Info 5 check 5 dial 5 Ke Date Remote amp Time k Test ID Metric
120. ey 4 If you want to delete the registered chain dial key touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 6 2 8 Section 2 Fax Operation Various Functions gt Deleting a chain dial key 3 Using a Chain Dial Key fe a sete ein ea con ee wae If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings displayed in step 3 If you want to continue deleting other chain dial keys repeat steps 3 through 5 If you are finished deleting chain dial keys press the Reset key 1 If the operation involves the transmission of documents set the documents you want to transmit gt Modifying registered information 6 If you want to modify the abbreviated number the displayed number of the speed dial key under which the chain dial key is registered touch the Abbr key If you want to modify any other basic information touch the key that corresponds to that information To modify information refer to the corresponding step under 1 Registering on page 2 7 7 Enter the abbreviated number of an unregistered speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys 2 Press the desired speed dial key that was registered as a chain dia
121. f you entered the management password Inch One touch Telephone Restricted key list direct list access rep i subad rel Group dial Encryption Department box list List key list code list noryetion Program Metric subad conf One touch Telephone Restricted box list key list direct list accessrep i box list List key list list votion Program E gt If you entered your access code 4 Touch the Yes key A Restricted Access report will be printed out for that department gt If you entered the management password 5 Select the department for which you want to print out a Restricted Access Report by touching the corresponding key It is possible to select more than one department If you want to print out a report for all the departments at one time touch the All Depart All ID codes key All of those access code key that are registered and have been used under Restricted Access will be highlighted Inch set management code for printing 01 Hoz 03 1234 Design 2 ae Design es CO Hos gt If you entered your access code Inch A otvity report Confirm report Restricted access rep Metric report report Restricted access rep 3 Touch the Restricted access rep key If you entered your access code in step 1 go to the next step If you entered the management password proceed directly to step 5 4 44 Metric set management code for pri
122. fax such as the number of communications initiated can be effectively scrutinized for up to 50 individual departments by printing out the corresponding report It is necessary to register these access codes in advance Refer to 3 Registering Access Codes on page 4 41 In order to clear the number of documents that have been sent for all departments refer to 8 Clearing the count for all departments on page 4 45 gt The following methods of communication can be managed under Restricted Access e Standard transmission e Transmission that uses the timer e Broadcast Transmission e F Code Based Relay Broadcast Transmission e Polling Communication e F Code Based Confidential Communication e F Code Based Bulletin Board Communication e Encrypted Transmission e Manual transmission reception when dialing is initiated from this fax lt Available functions in Restricted Access gt Restricted Access limits the available functions of this fax to those individuals who enter a viable access code or to the person in charge of managing use who enters the registered management password gt The following functions of this fax are available upon entering a viable access code e Standard transmission e Transmission that uses the timer e Broadcast Transmission e F Code Based Relay Broadcast Transmission e Polling Communication e F Code Based Confidential Communication e F Code Based Bulletin Board Communication e
123. g communications 1 Canceling a Memory Transmission during scanning If you want to cancel a Memory Transmission during scanning of the documents simply press the Stop Clear key The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings If there are any documents left in the Document Processor remove them from the document table 2 Canceling a Memory Transmission during transmission If you want to cancel a Memory Transmission in which scanning all of the documents has been completed and the dialing or transmission operation has already begun perform the following procedure Touch the Status Act status key in the bottom right of the touch panel The status of the communication currently in progress will appear in the message display Inch Part Doc 003 Dialing amp 5624 Metric Port Documentnr 003 Dialing a 5624 Touch the Stop key or press the Stop Clear key The touch panel will return to the initial mode settings If you attempt to cancel a transmission that is scheduled to multiple destinations such as a Broadcast Transmission and there were destinations still remaining to be transmitted to a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations 3 Canceling a Direct Feed Transmission A message suc
124. g the count for all departments Perform the following procedure when you want to clear the number of documents that have been sent under all access codes You will need to enter the registered management password when you want to clear the count for all departments If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Inch Bis Fax Restricted Forwarding Access Info 4 Check 4 dial k amp Time k Test ID Metric Bae Fax Restricted forwarding amp Access Location Password Remote 5 Info check o dial F Date amp Remote Time k test ID k 2 Touch the Restricted Access key 3 Touch the Counter clear key Inch Clear all departments counters Metric All departments counter clear 4 If you want to clear the count for all departments touch the Yes key The message display will return to the same screen as was displayed in step 3 If you are finished making Restricted Access settings press the Reset key 4 45 Section 5 Managing Information About Your Fax Communications Communication Result Display You can use the message display to check certain information regarding the 10 most recent fax transmissions and or receptions The communication result display let
125. gistered in the administrator s computer See page 8 5 4 Touch the Save Tx original key 2 Touch the On key Inch File Format 3 Select the desired type of file by touching the PDF or TIFF key 1 17 Section 1 Fax Operation Basic Use 1 18 Initiating the fax transmission Press the Start key The transmission operation will begin automatically You can select or change the resolution or contrast during scanning or dialing Stop A Clear gt Checking the status of the transmission Touch the Status Act status key in the bottom right of the touch panel The document number and information related to the other party will be displayed Inch Port Doc 003 Dialing 5624 Metric Port Documentnr 003 Dialing 5624 gt Stopping the transmission in progress It is possible to cancel the ongoing operation by touching the Stop key in the confirmation screen that was accessed above Touch the Close key to return to the previous screen lt If the Documents Were Set on the Platen gt Whenever you set the documents that you want to transmit on the platen close the Document Processor in order to allow the machine to detect the size of those documents If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor it is necessary to ind
126. guage scanner Printer default gt default Machine default 2 Touch the Fax default key 3 Touch the W key until RX Date Time is highlighted 4 Touch the Change key Inch 6 6 5 Select whether you want to turn Reception Date and Time Print Out ON or OFF by touching either the ON or OFF key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key Section 6 Various Settings and Registration Selecting the Paper Feed Selection Mode Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode as well as for printing out reports and lists the Auto Selection mode the Fixed Size mode or the Fixed Cassette mode This setting CANNOT be changed while there are documents remaining in memory lt Auto Selection mode gt In this mode the fax will automatically select and feed the most appropriate paper lt Fixed Size mode gt In this mode paper feed will be accomplished from the drawer that contains the selected size of paper If there is no paper of the selected size in any drawer the documents will be received directly into memory You CANNOT select more than one size of paper in this setting If the same size of paper is set in more than one location the upper drawer will have priority for paper feed lt Fixed
127. h 15 16 Touch the Close key The message display will return to the same screen as was displayed in step 8 and you can continue to delete add or change other fax numbers If you are finished with this procedure touch the Close key and go to the next step 17 Touch the Confirm key If the Delayed Communication Report print out setting is turned ON a Delayed Communication Report will be printed out Refer to page 6 1 2 13 Section 2 Fax Operation Various Functions Manual Fax Transmission Once you are connected with the destination party transmission Speaking to the other party and or performing Manual Fax can be initiated manually by pressing the Start key Transmission is only possible if a separately purchased Use this mode when you want to talk to the other party prior to telephone is connected to this fax machine actual transmission of the documents or when the other party must manually switch to fax reception If you want to cancel the procedure part way through touch the On 4 Check whether or not you are connected to a fax machine hook key or hang up the receiver gt If you hear a fax tone You are connected to a fax machine Press the Start key Fax transmission will begin 1 Set the documents you want to transmit in the Document Processor It is not possible to set documents on the platen with this mode gt If the other party answers You ar
128. h as that shown below will be displayed after dialing the destination party in the Direct Feed Transmission mode If you want to cancel a Direct Feed Transmission touch the Stop key or press the Stop Clear key When a display to confirm the cancel appears touch the Yes key The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings If there are any documents left in the Document Processor remove them from the document table Inch Port Doc 38 Send 6232 No ofpages 002 8 1 2 X11 Metric Port Documentnr 382 send Original size 2 6232 Nr ofpages 00 A4 Original size 1 21 Section 1 Fax Operation Basic Use 4 Canceling a Reception If you want to cancel a reception perform the following procedure Print report Act status Touch the Status Act status key in the bottom right of the touch panel The status of the communication currently in progress will appear in the message display Inch Port Doc 003 Dialing 2 5624 Metric Port Documentnr 003 Dialing a 5624 Touch the Stop key or press the Stop Clear key The touch panel will return to the initial mode settings If you attempt to cancel a reception that is scheduled from multiple transmitting faxes such as a Polling Reception and there were fax machines still remaining to be received from a message
129. he Fax Operation mode will be deleted once the operation machine is switched to the Copy Operation mode 5 It is possible to add fax default settings but those communication settings etc that have already been made will be canceled 1 11 Section 1 Fax Operation Basic Use 9 Batch Transmission Function Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication This Batch Transmission function eliminates the need for you to dial the same destination multiple times thereby lowering communication costs Direct Feed Transmissions will not be included in a Batch Transmission If you register the same destination fax number for two separately scheduled Broadcast Transmissions those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time When the start time for a scheduled communication arrives and another communication to the same party is currently waiting for automatic redialing both communications will be grouped together and sent using Batch Transmission When Restricted Access is turned ON only communications that were scheduled using the same access code will be sent using Batch Transmission Therefore if different access codes were used when scheduling two separate communi
130. he initial mode settings Register the Encryption Key agreed to in advance with the transmitting party Refer to 1 Registering Encryption Keys on page 4 33 If the Encryption Key has already been registered go directly to step 2 Register the Encryption Box that will be used to receive the encrypted documents Refer to 3 Registering Encryption Boxes on page 4 35 If an Encryption Box has already been registered in this way go directly to step 3 The transmitting party will send you the encrypted documents Once they are received they are normally decrypted to their Original form and then stored in a specified Encryption Box If the Encryption Box has been registered for manual print out of the documents go to the next step If the Encryption Box has been registered for automatic print out of the documents received documents will be automatically printed out upon reception into that box Refer to 7 Printing Out Documents from an Encryption Box on page 4 38 and print out the received documents from the corresponding Encryption Box 4 37 Section 4 Other Features of this Fax 7 Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box If the documents are printed out correctly the data will be deleted from that box If you registered 0000 as the Box ID for your Encry
131. he registered information touch the Change contents key and then go directly to step 5 gt Deleting a Permit Telephone Number 4 Touch the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting Permit Telephone Numbers press the Reset key gt Modifying information 5 Press the Stop Clear key to delete the old number and then enter the new Permit Telephone Number or use the lt and or gt keys to move the cursor to a desired location and reenter the number as desired Touching the Delete key will delete the number directly above the cursor Inch Enter using key MAA 20 digits em 0987654321098 7654321 EI C3 Ce Metric Enter using key MAA 20 digits em 198765492 1098785432 C C3 Chee 6 Touch the OK key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Permit Telephone Numbers press the Reset key 3 Registering Permit IDs You can register up to 5 numbers as Permit IDs in this fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Inch B Fax Restricted k Os E Forwarding k CCESS Info 4 check 4 dial 4 amp T
132. he related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing fee required lt Note gt Due to performance updating information in this Operation Guide is subject to change without notice Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time as well as those well familiar with such operation to use this machine efficiently properly and with relative ease A basic introduction to each section can be found below for reference Refer to the related section when using this fax Important Please read first Section 1 Basic Use of this Fax Section 2 Various Functions of this Fax Section 3 Troubleshooting Section 4 Other Features of this Fax This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation BE SURE to read the notes and cautions contained in the Operation Guide for your copier as well This section contains explanations on the names of parts and their functions as well as basic instructions on fax operation
133. ically 0 r ane CDs DOS Section 2 Fax Operation Various Functions Communication Using the Timer If you designate in advance the time for a communication to begin that communication will be carried out automatically once the appointed time is reached You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission The example in the procedure below is for the transmission of documents to a single destination using the timer function Note The time for the communication to begin is based on the time that is set in this machine Make sure to check the time set in this machine in advance All transmissions that use the timer will be accomplished in the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode Each communication that uses the timer can be set to begin at any minute between 00 00 23 59 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit in the Document Processor or on the platen When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages and to select the size of each page Refer to page 1 18 2 Enter the d
134. icate the document size manually Refer to page 1 17 In addition any time you set documents on the platen for transmission a menu like that shown below will appear in the message display once you press the Start key and the documents have been scanned In this case perform the following procedure Inch Continue Scanning Metric Continue scanning gt If you have more documents to send 4 Set the next page to be scanned on the platen The next document s may also be set in the Document Processor 2 Touch the Yes key 3 Press the Start key If you set the document s in the Document Processor scanning and then transmission of the documents will begin automatically Repeat steps 1 through 3 for all remaining documents 1 2 3 reset 7 YOO Ow DOO CIO gt Once there are no further pages to be scanned 4 Touch the No key Transmission of the documents will begin automatically Section 1 Fax Operation Basic Use Receiving Documents Automatic Fax Reception Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use Fax reception is possible even if the main switch is turned OFF O If a fax comes in while the main switch is in the OFF O position that fax reception will still be received and printed out lt Reception modes gt This fax machine offers the following 4 or 5
135. ieve the documents from the box equal to the F Code Box in this fax In this fax that password Is registered as a 4 digit number that can include any combination of the numerals 0 9 and the symbols and You can register up to 100 F Code Confidential Boxes and 15 F Code Relay Boxes in this fax machine Refer to 1 Registering F Code Confidential Boxes on page 4 10 and 1 Registering F Code Relay Boxes on page 4 17 If you want to check the information in regard to each F Code Box such as the box numbers and data regarding the existence of documents in each respective box print out an F Code Confidential Box List or an F Code Relay Box List as appropriate Refer to 5 Printing Out an F Code Confidential Box List on page 4 14 and 4 Printing Out an F Code Relay Box List on page 4 20 4 9 Section 4 Other Features of this Fax F Code Based Confidential Communication F Code Based Confidential Communication involves the reception of documents into an F Code Confidential Box that is registered in the receiving party s fax In this way confidential documents can be received without being seen by others 1 Registering F Code Confidential Boxes Perform the following procedure to register a new F Code Confidential Box lt Caution gt When registering the subaddress for an F Code Confidential Box you must use a different number than all of the box numbers used for the Encry
136. ilized when this machine is used as a copier 8 i N amp kal Copier A 1 0 Printer 4 Scanner 7 Fax l x j an a e O 2 Printer Priority 9 Fax Priority Auto Selection Management Reset RS D Interrupt Energy Saver 2 Stop Clear S Hi D Start LL 4 Touch panel Indicates operation procedures as well as trouble with the machine Keys related to operational procedures which appear on the touch panel with their name displayed are indicated in this handbook within double quotation marks In addition you will be instructed to touch any keys which appear on the touch panel rather than press them Ex Touch the xxx key 2 Keypad Use the keypad to enter fax numbers etc Even if your telephone service is for pulse dialing press the star key and any key pressed on the keypad after that will transmit the related tone signal Inch version only 3 Start key Press this key when you want to initiate a fax communication 4 Fax key Fax indicator Press this key when you want to switch between the Copy Operation and Fax Operation modes The Fax indicator is lit when the machine is in the Fax Operation mode 5 Fax data indicator This indicator blinks during a fax communication When this indicator is lit there are received documents or documents to be transmitted etc
137. ime k Test ID Metric Bis Fax Restricted forwarding amp Access Location Password Remote SW Info A check dial Remote test ID E Time k 2 Touch the Password check key 3 Touch the Permit ID No Permit ID nr key Inch 02 0202 HO5 5555 ie Metric HO OF 02 06 5555 ie 4 Touch an unregistered key The information will be displayed for all keys that have already been registered 5 Use the keypad to enter the desired 4 digit Permit ID If you want to change the entered number use the and or gt keys to move the cursor to the desired location Inch Enter using key 1234 digits TAREA Metric Enter using key 1234 4 digits to Lei 6 Touch the Confirm key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Permit IDs repeat steps 4 through 6 If you are finished registering Permit IDs press the Reset key 4 Modifying and Deleting Permit IDs If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of 3 Registering Permit IDs on page 4 30 Section 4 Other Features of this Fax 2 Touch the key which displays the Permit ID you want to modify or delete Inch Change Metri
138. ing the set up procedure for a Duplex Transmission it is possible to select whether or not you want to include a separate cover page with the transmission as well as whether the image on the back side of the document needs to be inverted during transmission to match the orientation of the image on the front side It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax The following method explains the procedure for sending duplex documents to a single destination Prior to performing Duplex Transmission you must select Standard 3 Touch the Duplex TX key and then go directly to step 6 size when setting the document size for scanning from the Document Processor Refer to Setting the Document Size for Scanning from the Document Processor on page 6 4 4 Touch the TX setting key If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Inch i Ldestinat E Delayed TX A gizxir Fine f Loook BOLTS f setting ualit Basic 71 Application Register 1 Set the 2 sided documents in the Duplex Document Processor destinat GE Elus d Deloreo T naa Fme Address Duplex Original Image tL book LT 5 setting Qualit Basic Application 2 Enter the destination fax number If you entered the fax numbe
139. ion Inch Enter using key Bow Fax Restricted Forwardinq Access D 0559 4 digits Remote SW Encryption check mR dial ROL RS Remote Test ID F Metric Enter using key 6 forwarding amp Access 0555 4 digits check dial A KE Remote test 10 7 Touch the Next key 2 Touch the Restricted Access key 8 Enter the desired department name Maximum 32 characters In order to enter characters refer to Entering Characters on page 1 23 3 Touch the Access Code key 9 Check the currently registered information and touch the key that corresponds to any item that you want to modify 4 Use the keypad to enter the currently registered management 10 Touch the Ok key password 4 digits If Restricted Access is turned ON and you already entered the management password this step is not necessary The message display will return to the same screen as was displayed in step 5 If you want to continue registering other access codes repeat steps 5 through 10 If you are finished Inch registering access codes press the Reset key set management code for registration 01 0101 Design 1 03 1234 Design 2 a A 4 Modifying and Deleting Access Codes ma If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Metric set management code for registra
140. ion It is necessary that the other fax machine has the same F Code Based Bulletin Board Communication capabilities as your fax machine However depending upon the fax machine there is a possibility that they may not be able to enter documents in their box or may not be able to perform Polling Reception so both the transmitting party and the receiving party should check in advance whether the appropriate conditions are met For example even if you are going to transmit documents with this fax and you enter documents into your F Code Confidential Box the receiving party s fax must have Polling Reception capabilities or Bulletin Board Communication will not be possible lt Conditions gt The transmitting party must register a corresponding box F Code Confidential Box and store the documents to be transmitted in that box They must then inform the receiving party of the registered box number a 4 digit subaddress in this fax and password called the F Code password in this fax for that F Code Confidential Box Refer to 6 Entering Documents into an F Code Confidential Box on page 4 14 You the receiving party must enter during the procedure for the Polling Reception the box number a 4 digit subaddress in this fax and password a 4 digit F Code password in this fax that corresponds to the box F Code Confidential Box that the transmitting party registered in their fax Thus this information must be known
141. ion and you can clear the entered number by touching the Delete key Encryption list box list dial list 6 Touch the Password key 2 Touch the Subad rel box list key 7 lf necessary use the keypad to enter the predetermined F Code password Inch The password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and ayo subaddress relay box list This password is not required if you agree in advance with the Print destination party not to use one Vas 8 Touch the Close key Metric The message display will return to the same screen as was displayed in step 2 You can now change any transmission settings that you want or set the time for the transmission to begin OAA Steaua ee Print 9 Press the Start key The transmission operation will begin 3 To print out an F Code Relay Box List touch the Yes key An F Code Relay Box List will be printed out 4 20 Section 4 Other Features of this Fax Fax Forwarding Fax Forwarding allows documents received during designated If the Fax Forwarding operation is not successful the received hours to be saved into memory and automatically forwarded to documents will be printed out at your fax and then deleted from another fax number that is registered in advance In order to your fax machine s memory use Fax Forwarding the destination and designated hours With different type
142. irmation Report Print out this report in order to check the status of fax communications held in memory in the waiting state If there are no related communications or documents for Polling Transmission held in memory a Confirmation Report will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Print Report key The Report Selection screen will appear Inch Subad cont Telephone report hoy list key list direct list Subad rel Group dial report box list List list box list dial list Metric Activity aubad conf Une touch Telephone report box list kev list direct list Confirm subad rel Group dial Encryption report box list List key list User set Encryption Program list box list dial list 2 Touch the Confirm report key Inch Confirmation Report Print Metric Confirmation report Print 3 To print out Confirmation Report touch the Yes key A Confirmation Report will be printed out Section 5 Managing Information About Your Fax Communications 3 User Setting List Print out this list in order to check the settings made Line Type etc and other registered information own name etc in this fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Pri
143. isplay to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Touch the Print Report key The Report Select screen will appear Inch Subad conf Telephone report box list key list direct list Confirm Subad rel Group dial Encryption report hos list List key list list box list dial list Metric Subad conf Telephone report box list key list direct list Confirm subad rel Group dial report box list List User set Encryption Program list box list dial list Touch the One touch key list key Inch One Touch Key List Print Metric Une touch key list Print To print out that list touch the Yes key A One Touch Key List will be printed out 1 29 Section 1 Fax Operation Basic Use Dialing with Abbreviated Numbers Speed dial keys are available to be registered as either a one touch key a group dial key a program key or a chain dial key Each of these keys is given a 3 digit number between 001 and 600 and this number is referred to as that key s abbreviated number It is then possible to dial a destination number by simply entering the corresponding abbreviated number Prior to operation check the message display to make sure that the touch panel is in the initial mode fo
144. it is first necessary to switch to the Fax Operation mode However in terms of receiving a fax since the Automatic Fax Reception mode is the default setting fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode When the machine is in the Copy Operation mode the COPY indicator will be lit To switch to the Fax Operation mode simply press the Fax key Once the machine is in the Fax Operation mode the Fax indicator will light and the touch panel will change to the basic fax screen 0 Copier 0 Printer 0 Scanner 2 Initial Mode The initial screen that appears in the touch panel when you press the Fax key and change to the Fax Operation mode or that normally appears in the Fax Operation mode after a successful fax transmission or reception is called the basic fax screen The accompanying default settings and related operational status is known as the initial mode When the fax machine is in the initial mode for fax operation Ready for fax transmission will be shown in the message display Always check the touch panel to make sure that is it is in the initial mode and displaying this basic fax screen PRIOR to performing any facsimile operation The fax machine will also return to the initial mode when the Auto Clear function engages Inch Ready for fax transmission Place the original amp assign destination Ready for fax
145. l key Inch Enter using key 123 3 digits Metric Enter using key 3 Enter the other party s fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the address book 8 Touch the Close key Once the other party s fax number is entered only the registered chain dial name will be displayed followed by the other party s fax number or name If you want to enter the fax number once again from the 9 Once you are finished modifying all of the items that you want beginning during input with the keypad simply press the Stop touch the OK key Clear key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other chain dial keys repeat steps 3 through 9 If you are finished deleting chain dial keys Hesel press the Reset key Stop Clear 4 Press the Start key The communication operation will begin automatically 2 9 Section 2 Fax Operation Various Functions Editing a Communication in Memory You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely You can also print out a sample image of the corresponding documents as well as initiate force start the communication without waiting for the actually scheduled start time If the scheduled communication begins automatically while you are in the middl
146. l not be available when both 2 in 1 Reception and Duplex Reception are turned ON If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 5 Select whether you want to turn Duplex Reception ON or OFF by touching either the ON or OFF key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key 1 Press the Default key Inch Optional Memory ns ss By adding 8 MB of optional memory the amount of memory available scanner Printer default e default for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode In addition you will be able to store a greater number of documents into memory for transmission or through reception default Metric Copy Fax Scanner Printer default default Machine default 2 Touch the Fax default key 3 Use the Y cursor key until Duplex RX 2 sided RX is highlighted 7 1 Section 8 Network FAX Settings Option This section contains explanations on the Network FAX functions available when the optional Printer Scanner Kit is installed on this FAX machine and in particular on the setup procedure and settings to be performed on the machine As the contents of the settings will differ according to the environment of the computer connected to thi
147. le when the optional Printer Scanner Kit is installed on this fax machine Be sure to read the On Line Manual on the included CD ROM as well This section contains information on the specifications for this fax machine a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes Use this section as reference when using this fax Contents Important Please read it first cccssseseeeeeees v Z INSTALLATION PRECAUTIONS ccs e ssssssesesescsrereresscesesess v PRECAUTIONS FOR USE ecssssssescsescerererscsesseseseseerersrsceeees v Section 1 Fax Operation Basic Use Names of Parts scssiiinscnactadavesdesadonstanctddsusaceanssersnsnbstunsccssanaseanses 1 1 1 Main Body Parts and their Functions 1 1 2 Operation Panel Parts and their Functions 1 2 3 Basic fax screen on the touch panel 1 3 Preparations a sante es ns 1 4 1 Setting the Type of Phone Line 1 4 2 Turning TTI Transmission ON OFF sms 1 4 3 Registering Your Self Station Information 1 5 4 Setting the Date and Time ccccccsesessseeeeeeeeeeeeeeeaneeeeees 1 6 Features and Functions of this Fax ccceccceseseeeeeeeeees 1 7 1 Switching from the Copy Operation Mode to the Fax Operation MOUSE ns RE 1 7 IA AMOR em 1 7 3 When Yo
148. liary Scanning Line Density Horizontal x Vertical Normal 8 dots mm x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super fine 8 dots mm x 15 4 lines mm Ultra fine 16 dots mm x 15 4 lines mm Recording Resolution 600 dpi x 600 dpi CAVA SCS seiere ER 128 levels Value differential diffusion Speed Dial Keys ccceeeceeeeeeseaeeeeseeeees Max 600 destinations Broadcast Transmission Max 300 destinations Polling RSC DION Max 300 locations Installed Bitmap Memory 4 MB Installed Imaging Memory 4 MB including 1 MB of working memory Management Reports and Lists Activity Report Confirmation List User Setting List One Touch Key List Telephone Directory List Program Dial List Group Dial List Encryption Key List Restricted Access Report Department List OPIO PE EES Memory 8 MB Printer Scanner Kit Specifications are subject to change without notice 9 1 Section 9 Reference Information Special Characters Chart Depending upon the language being used in the message display certain characters other than those in the English alphabet may be available for use Such characters are dealt with as special characters when registering information in this FAX The following chart lists separately the special characters available for each language Use
149. ll begin automatically If you touch the No key the operation will be canceled and the touch panel will return to the initial mode settings Message Call for Service Time for maintenance Time for scheduled maintenance Communication Error No DC Loop No Dial Tone No Response No encryption code is registered Section 3 Troubleshooting Maintenance by qualified service personnel is required Contact your service representative an authorized service center or the place of purchase If C and a 4 digit number are displayed as well inform the service personnel of the displayed number Maintenance by qualified service personnel is required Contact your service representative an authorized service center or the place of purchase An error has occurred during a fax transmission or fax reception Check the error code that indicates the origin of the error on the corresponding Transmission Report or Reception Report that is printed out in order to confirm the cause of the error The modular cord may not be connected properly to either the telephone or the line jack L on the fax Either that or there is a problem with the telephone line In this case contact your telephone company Dialing was accomplished but connection to the other party was not possible Check with the other party The destination was dialed using a one touch key that was designa
150. ly The actual procedure and information available for modification is slightly different depending on the type of communication involved The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer If you want to modify the information relating other types of communications simply refer to this example but follow the flow of the message display in order to perform the actual procedure You CANNOT modify a scheduled communication that is waiting for Automatic Redialing nor is it possible to modify a scheduled Polling Communication a scheduled transmission using the optional Network FAX functions a scheduled Broadcast Transmission or an F code Transmission If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch sub canf Reserved TX Polling Baxit g Beed _y sub cont PX Polling g Ruy cutnut reaut data box amp on LCD k Metric scan orig Reserved oub conf Tx report Rx polling J powourwut on iplay o Encry code Re result box output displas B 2 Touch the Reserved TX status key The content of the first schedule communication will be displayed Inch Doc 399 a New York br Start Time 12 00 RX Polling No party 123 Metric Documentnr 399 RX polling Nr dest 123 amp
151. machine If a fax comes in while the main switch is in the OFF O position that fax reception will still be received and printed out 7 Network FAX Functions option By installing the optional Printer Scanner Kit you will be able to use the Network FAX functions of this machine Use these functions to send a document made on a network computer to the other fax machine or to receive a document from the other fax machine onto your network com puter The main functions are as follows Transmission When this fax machine and a computer are connected over the same network the image data of a document created on the computer can be sent through the Printer Scanner Kit that is installed on the fax machine and then transmitted to the other fax etc Section 1 Fax Operation Basic Use Reception Documents sent by an outside fax machine etc will be received by this fax and saved via the Printer Scanner Kit into a designated folder on the network s server computer the computer on which the included Scanner File Utility is installed In this case the received document will be saved as a PDF or a TIFF file Address Book Destination fax numbers can be registered in advance for transmission Groups of up to 80 fax numbers can be registered in this machine and can be used conveniently for Broadcast Transmission etc In addition it is possible to import CSV format address books created with other applications
152. mission to check whether the transmission was accomplished correctly or not Select Output on condition and then it is possible to set this report to be printed out only under certain condition such as a communication error a Broadcast Transmission and a transmission that uses the timer lt Reception Report gt 2 Touch the Fax default key Set this report to be printed out after each reception to check whether the reception was accomplished correctly or not 3 Touch the W cursor key until Print Report is highlighted Select Output on condition and then it is possible to set this report to be printed out only under certain condition 4 Touch the Change key such as a communication error a Polling Reception an Encryption Reception and an F Code Based Confidential Reception Inch lt Delayed Communication Report gt Set this report to be printed out after each communication that uses the timer is scheduled to check the information related to that communication ActivityCont l TX Transaction RX Transaction Delayed Comm Restr Access NW FAX send Output on utput on condition condition lt Restricted Access Report gt Set this report to be printed out whenever Restricted Access is turned ON in order to check the details listed by department of all communications occurring under Restricted Access Metric Activity contr TAtransaction RX transaction Delayed comm
153. mmunication Using the Timer ccseseeeeeeeeeeeeeees 2 6 Chain Dial ROY S siseocaecadententvecctnectunhaxsncettnnentnceecievsncstinnccentaceuses 2 7 H Registering ES a a on ces 2 7 2 Modifying nd D l lind en 2 8 3 Using a Chain Dial Key 2 9 Editing a Communication in Memory 2 10 1 Printing Out a Sample Image of Waiting Documents 2 10 2 Force Starting the Communication 2 10 3 Deleting the COMMUNICATION ceeeeeeeeeeeeeeeeeeeeeeeeeeaneees 2 11 4 Modifying the Contents of the Communication 2 12 Manual Fax Transmission 2 14 Manual Fax Reception sssnnrs 2 15 Section 3 Troubleshooting When the Fax Data Indicator is Lit 3 1 1 CAUTIONS before Disconnecting the Power Cord 3 1 2 If a Power Failure Report is Printed Out ee 3 1 Hf an Error OCCUTS iicccceccctecesccanccsveensccieccsctanstsntestuwctcneceasstccess 3 1 When One of These Message is Displayed 0 3 2 Troubleshooting Tables 3 4 Section 4 Other Features of this Fax Auto FAX TEL Switching cccceceeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeesees 4 1 TAD REGGE DION ns saisai si 4 2 D R D Reception Available in inch versions only 4 3 Remote S
154. mory is not used to save the documents e Press the Interrupt key during a reception The fax will switch to Memory Reception and copying will be possible Memory Reception When you cannot print out because paper has run out or a paper jam occurs the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled Copier Scanner If for any reason power to the fax is disconnected or lost data received into memory may be lost Ask the other party to retransmit any documents for which data was lost Up to 250 sheets of plain paper can be stored in the copy store section at one time When the maximum number of sheets has been reached remove all of the documents from the copy store section Even if you cannot print out because paper has run out or a paper jam occurs reception is still possible Memory Reception 8 MB of optional memory must be installed in order to use the Ultra fine resolution Canceling a Communication Section 1 Fax Operation Basic Use You can cancel a communication even if it is already in progress The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode The following contains explanations on the various methods used for cancelin
155. n Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords More specifically the passwords Permit Teleohone Number and Permit ID are registered in advance and Password Check Communication is turned ON No special settings are required during the operation to transmit or receive faxes When actual transmission or reception of documents begins lt Preparation gt You must register the desired password Permit Telephone Number and or Permit ID in your fax in advance The other party must register its self station fax number or self station ID in advance In order to use Password Check Communication it is necessary to turn it ON in advance Refer to 5 Turning Password Check Communication ON OFF on page 4 32 lt Conditions Required for Successful Communication gt e The Permit Telephone Number registered in your fax must match the self station fax number registered in the other party s fax e The Permit ID registered in your fax must match the self station ID registered in the other party s fax e When you are transmitting documents and the other party s fax number is dialed with a one touch key the last 4 digits of the registered number must match the last 4 digits of the other party s self station fax number not applicable with Manual Fax Transmission e When you are receiving documents
156. n key The Application screen will appear Inch sub cant Reserved TA Polling 4 F l Sub conf TA result RX Polling J box output XIE y data bos amp on LCD k Metric l scan orig Reserved sub cant Tx report Px polling orouput y Lon diplay Encrycode Rx result box output amp display 3 Touch the TX Polling key If you are entering documents for this Polling Transmission for the first time go to the next step If you want to add documents to those which have already been saved into memory or replace them completely go directly to step 6 gt Entering documents for the first time 4 If you want to limit who can request transmission of the documents from your fax use the keypad to enter a 4 digit Polling ID the self station ID of the receiving fax If you DO NOT want to designate any specific fax do not enter a Polling ID here If a Polling ID other than 0000 is entered the receiving fax must be one of our models that has the corresponding capabilities Inch Enter using key 1234 4 digits Lt Ce Metric Enter using key 4 digits a Le 5 Touch the Confirm key and then go directly to step 8 gt Adding or replacing documents 6 If you want simply to add documents to those already in memory touch the Add key If you want to delete all of the documents currently in memory and replace them with new documents touch the Ove
157. n Encryption Box Status Verification of Scheduled Communications Transmission Result Display Reception Result Display 9 5 Section 9 Reference Information Default key Print Report key 9 6 FAX default key Activity Report Confirmation Report User Setting List F Code Confidential Box List F Code Relay Box List Encryption Box List One Touch Key List Group Dial List Program Dial List Telephone Directory List Encryption Key List Type of Phone Line Inch version only TTI Transmission ON OFF Report Print Out ON OFF Password Check Communication ON OFF FAX Forwarding ON OFF Bulletin Board Function ON OFF Number of Rings Auto FAX Reception Volume Settings Document Size for Scanning from the Document Processor TX mode default Automatic Reception Mode Reception Date amp Time Print Out ON OFF Paper Feed Selection Mode Manual Paper Feed ON OFF 2 in 1 Reception ON OFF Duplex Reception ON OFF NW FAX Reception Only available when the Printer Scanner Kit is installed TX Document Save Only available when the Printer Scanner Kit is installed File Format Only available when the Printer Scanner Kit is installed Remote Diagnosis ON OFF Restricted Access ON OFF Network FAX Setting List Only available when the Printer Scanner Kit is installed Restricted Access Report Print out available only when Restricted Access is turned ON Department List Print out available only whe
158. n Restricted Access is turned ON Section 9 Reference Information Error Code Tables When a communications error occurs one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report Refer to the following tables for a more detailed explanation of the error If an error occurs during communication at a transmission speed of 33600 bps the U in the error codes noted below will change to an E CODE Stopped U00300 U00420 U00462 U00600 U00690 U00700 U00800 U00810 U00900 U00910 U01000 U01092 U01100 U01199 U01400 U01500 U01600 U01700 U01720 CAUSE AND OR PROCEDURE FOR CORRECTION The line is busy or the other party does not answer after automatically redialling the set number of times Perform transmission or reception procedures again Transmission has been interrupted by pressing the Stop Clear key Reception has been interrupted by pressing the Stop Clear key During multiple communication Broadcast Transmission Polling Reception etc this unit was unable to transmit to all destinations due to a communications interruption The destination FAX has run out of recording paper Check with the destination party Connection was made on a call initiated by the transmitting party but the transmission has been interrupted because the transmitting party does not possess the necessary communication capabilities
159. n one time The documents you want to transmit are first entered in memory and dialing and transmitting operations are repeated automatically for each destination If you enter all of the destination numbers using abbreviated numbers one touch keys or group dial keys this fax can automatically transmit the same documents to up to 300 different destinations in a single operation You can also perform Broadcast Transmission as F Code Based Transmission or in conjunction with the timer During a Broadcast Transmission to multiple destinations documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit in the Document Inch Processor or on the platen When the documents are set on the platen it is necessary after destinat aw each page is scanned to select whether or not you want to 81X11 transmit more pages and to select the size of each page book RB LTA setting Refer to page 1 18 Metric destinat amp book H Te E setting Basic 1 Application 4 Touch the speed dial key that is registered with the one touch or group dial information that you want to use The selected key will be highlighted 2 Enter a destination fax number Iti
160. nch Enter using key 2 digits Metric Enter using key 2 digits 4 4 Remote Switching is only possible if a separately purchased telephone with tone dialing capabilities is connected to this fax machine 3 Use the keypad to enter the new Remote Switching Number 2 digits If you want to change the entered number use the lt and or gt keys to move the cursor to the desired location If you want to reset the displayed number to 00 simply press the Stop Clear key 4 Touch the Confirm key Registration of the new Remote Reception Number is complete 5 If you are finished making settings press the Reset key 2 Operation When you want to initiate fax reception from a telephone that is connected to this fax machine perform the following procedure 1 When a call comes in the telephone will ring 2 Pick up the telephone receiver 3 If you hear a fax tone use the tone signal capabilities of the telephone to enter the 2 digit Remote Switching Number The factory default setting for the Remote Switching Number is 55 4 The connection will switch to the fax machine and fax reception will start automatically Section 4 Other Features of this Fax 4 5 Section 4 Other Features of this Fax Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party but is requested and
161. ng a fax communication to one party you will not be able to receive a fax from another party nor can you perform setting or registration procedures during any fax transmission or reception In such cases perform the desired operation after the current communication is completed Refer to Table of Operations Available Unavailable under Dual Access for more detailed information regarding which operations can and cannot be performed simultaneously Communications that use the timer will not be accomplished even upon reaching the designated time for the communication to begin until the current operation has been completed 1 10 Table of Operations Available Unavailable under Dual Access Additional operation Initial operation During set up for sending documents in the Direct Feed Transmission mode During set up for sending documents in the Memory Trans mission mode During scanning of documents in the Memory Transmission mode During transmission in the Direct Feed Transmission mode o During direct reception of documents w o using the memory During transmission in the Memory Transmission mode During Memory Reception During direct print out of received documents w the transmitting party still connected 9 During print out of received documents from memory after being disconnected from the transmitting party During print out of a Transmission or Reception Report or an Activity Repo
162. ng party does not enter an F Code password In order to receive documents into an F Code Relay Box however the transmitting party must enter the appropriate F Code password If you are going to transmit documents from this fax using the Bulletin Board function and if you register 0000 as the F Code password for that operation the receiving party will not need to enter an F Code password during the actual reception procedure 2 F Code Boxes By using codes developed for F Code based Communication more functional fax communications such as Confidential Communication and Relay Broadcasting are possible with facsimiles made by other manufacturers In order to accomplish this you register in the memory of your fax in advance a memory box and use that box to transmit documents to and receive documents from the other party That memory box is called an F Code Box in this handbook and there are two such boxes in this fax an F Code Confidential Box when it is designated for F Code Based Confidential Communication and an F Code Relay Box when it is designated for F Code Based Relay Communication Each F Code Box is registered with a subaddress and an F Code password The subaddress is used to designate the desired box equal to the F Code Box in this fax that is registered in the other party s fax In this fax that box is registered as a 4 digit number from 0000 to 9999 The F Code password is used to retr
163. nsmission operation again U03000 Polling Reception was attempted but was unsuccessful because no documents had been placed in advance in the transmitting party s FAX Check with the transmitting party The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to U03200 receive documents from that party s F Code Box but was unsuccessful because there were no documents stored in the corresponding F Code Box An error has occured due to one of the following reasons Check with the other party 1 A Polling Reception was attempted in order to receive documents from the other party s FAX but was unsuccessful because Password Check Communication was turned ON in the other party s FAX and the necessary password did not U03300 match 2 The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to receive documents from that party s F Code Box but was unsuccessful because Password Check Communica tion was turned ON in the other party s FAX and the necessary password did not match Polling Reception was attempted but was unsuccessful because the password input in the transmitting party s FAX and U03400 the self station ID of the receiving party did not match Check with the other party The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order U03500 to
164. nsmission was attempted but was unsuccessful because the Encryption Box was not registered in the other party s FAX Encryption Transmission was attempted but was unsuccessful because the other party s FAX does not possess Encryption Communication capabilities Encryption Transmission was attempted but was unsuccessful because the Encryption Keys did not match Encryption Transmission was attempted but the other party was not dialled because the designated Encryption Key is not registered in your unit Encryption Reception was attempted but was unsuccessful because the Encryption Keys did not match Transmission was attempted but was unsuccessful because Password Check Communication was turned ON in your unit and the necessary password did not match Check with the destination party A transmission was attempted by the other party but was unsuccessful because Password Check Communication was turned ON in your unit and the necessary password did not match Transmission was attempted but was unsuccessful because Password Check Communication was turned ON in the destination party s FAX and the necessary password did not match Check with the destination party Section 9 Reference Information CODE U12000 U14000 U14100 U19000 U19100 U19200 U19300 U19400 9 10 CAUSE AND OR PROCEDURE FOR CORRECTION Communication was attempted but but was unsuccessful because the other party s FAX does not match the c
165. nt Report key The Report Selection screen will appear 2 Touch the User set list key Inch Activity aubad conf One touch Telephone report hox list key list direct list Subad rel Group dial report box list List list box list dial list Metric Activity aubad cant Une touch Telephone report box list key list direct list Confirm subad rel Group dial report box list List User set Encryption Program list box list dial list 3 To print out a User Setting List touch the Yes key A User Setting Inch User setting List Print Yes Metric User setting list Print Ves List will be printed out Section 6 Various Settings and Registration Turning Report Print Out ON OFF 1 Press the Default key The Default Setting screen will appear Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not You can also have each of these reports printed out automatically or turn OFF automatic print out of each report default om default od guage y scanner Printer default g default default Metric Copy Fax scanner Printer Machine default Inch lt Activity Report gt Set this report to be printed out upon reaching a predetermined number of communications in order to check the details of those communications lt Transmission Report gt Set this report to be printed out after each trans
166. nt to delete the character that the cursor is currently under Stop key Touch this key when you want to cancel the registration procedure and return the touch panel to the screen in step 2 Once you are finished entering the file name touch the End key The message display will return to the same screen as was displayed in step 2 Registering the IP address or host name 7 Touch the IP addr Host name key Section 8 Network FAX Section 8 Network FAX Settings Option eee Option Enter the IP address numerals or the host name using the English alphabet numerals or other available symbols Maximum 32 digits Use the keypad to enter numerals Inch Enter IP address or Host name eae ou au Limit 32 letters inc key Shift key Touch this key when you want to switch between Epp eicees and lowercase input and gt keys Touch these keys when you want to move the cursor Back key Touch this key when you want to delete the character to the left of the cursor Del key Touch this key when you want to delete the character that the cursor is currently under Stop key Touch this key when you want to cancel the registration procedure and return the touch panel to the screen in step 2 Once you are finished entering the IP address or host name touch the End key The message display will return to the same screen as was
167. nter the Encryption Key as desired Inch Enter using right key TITI f 96 digits Li Le Metric Enter using right key DITTTTTTTTTTT 16 digits Lt Le 6 Touch the OK key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Encryption Keys press the Reset key 3 Registering Encryption Boxes An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication During that registration procedure you will also need to select whether or not you want the received documents to be printed out immediately or not You can register up to 15 Encryption Boxes in this fax machine If for any reason you lose reference to an Encryption Box number you will not be able to modify information for the corresponding box nor will you be able to delete that box Therefore you exercise DUE CAUTION in the management of the Encryption Box numbers If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings lt Cautions gt e The box number that you enter during the registration of any Encryption Box CANNOT be the same number as the subaddress of a registered F Code Confidential Box or F Code Relay Box e If you want to have received documents automatically printed out from the Encryption Box immediately after reception select
168. nting HO HO 03 1234 Design a HO5 6 Touch the Close key 7 Touch the Yes key A Restricted Access Report will be printed out for the selected departments 7 Printing Out a Department List Print out this list in order to check the access codes and corresponding department names currently registered in this fax You will need to turn Restricted Access ON and enter the registered management password before you can print out this list If there are no access codes registered a Department List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Use the keypad to enter the currently registered management password 4 digits Inch Enter management code Metric Enter management code 2 Touch the Print Report key The Report Selection screen will appear Inch Noy list key list direct list access rep i hubad rel Group dial Encryption Department nox list List key list code list hox list dial list Metric hubad conf One touch Telephone Restricted nox dist key list direct list accessrep i Group dial Encryption ID code List key list list neryotion Program odes 3 Touch the Department code list ID code list key 4 Touch the Yes key A Department list will be printed out Section 4 Other Features of this Fax 8 Clearin
169. ny reason you lose reference to the password you will not be able to access to the various setting registration modification and deletion procedures of this fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear B Fax Restricted Ox k Forwarding E ACCESS Remote SW Encryption check o dial kes TestID 5 Box Fax Restricted forwarding Access Password Remote 5 Encryption check dial kes Remote test ID F 2 Touch the Restricted Access key 3 Touch the Management password key Section 4 Other Features of this Fax 4 Use the keypad to enter the currently registered management password 4 digits The factory default management password is 6482 If you want to change the entered number use the lt and or gt keys to move the cursor to the desired location Inch Enter old password using key 6428 4 digits ae Metric Enter old password using ten key 6428 4 digits La ZA 5 Touch the Confirm key 6 Use the keypad to enter the new management password 4 digits If you want to change the entered number use the and or gt keys to move the cursor to the desired location 7 Touch the Confirm key
170. o stop print out and whether or not you want gt send a Transmission Report regarding the results of the final transmissions to the initial transmitting station touch the On key to send a report and the Off key to not send a report 3 Enter the F Code password 4 digits for that F Code Relay Box 11 Touch the Next key If you selected to send a Transmission Report to the initial transmitting station go to the next step If you selected NOT to send a report proceed directly to step 14 4 18 4 Touch the Confirm key Inch sUbaddress 3333 Password 3333 Change Metric suUbaddress 3333 Password 3333 contents 5 If you want to completely delete the F Code Relay Box touch the Delete key and go to the next step If you want to modifiy the information for that F Code Relay Box touch the Change contents key and go to step 7 gt Deleting an F Code Relay Box 6 Touch the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting F Code Relay Boxes press the Reset key gt Modifying information 7 Modify the imformation under either or both settings as desired To modify information refer to the corresponding step under 1 Registering F Code Relay Boxes on page 4 17 8 Touch the Confirm key The message display will return to the same screen as was displayed in se
171. ocedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX rane default 5 Language scanner Printer default default default Metric Copy Fax default a default Language scanner Printer default default default 2 Touch the Fax default key 3 Touch the W cursor key until Password Check Comm is highlighted 4 Touch the Change key Inch Receive Receive 4 32 5 To turn Password Check ON for transmissions touch the ON key under Send 6 To turn Password Check ON for receptions touch the ON key under Receive 7 Touch the Close key The message display will return to the same screen as was displayed in step 3 If you are finished making settings press the Reset key Encrypted Communication Encrypted Communication involves the encryption of documents prior to their transmission In this way third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself Those documents are then decrypted and printed out in their Original form only after receipt by the receiving party making this function extremely beneficial for sending strictly confidential information Transmitting fax Section 4 Other Features of this Fax
172. of it touch the key that corresponds to the desired item and change the information as desired If you want to perform more detailed settings like selecting the transmission speed or designating this one touch key for F Code Based Communication or Encrypted Transmission touch the Setting key and then go to the next step If you want to register this one touch key with the entered information as is go directly to step 20 Select the desired transmission speed from among those available 33600bps 14400bps and 9600bps Inch Ts Start speed 33600bps Poog ee 440 0bps AO bns Metric Tx start speed 33800bes ee sada If you want to designate this key for F Code Based Communi cation touch the Subaddress Tx key and then go to the next step If you want to designate this key for Encrypted Transmission go directly to step 15 If you want to register this one touch key with the entered information as is touch the Close key and proceed directly to step 20 To use this key for F Code Based Communication touch the On key The Subaddress Password Input screen will appear Inch Enter using key SubAddress O k MAX 20 digits LO is Metric Enter using key ESUE EO max 20 digits Use the keypad to enter the desired subaddress and F Code password Maximum 20 digits To switch between the subaddress and pa
173. ommunication protocol in use the other party is using a G2 facsimile An F Code Based Relay Broadcast Transmission command was received but all the data to be transmitted was not received because the memory in your FAX machine has become full Check the contents of your machine s memory and after you have created sufficient space in memory have the initial transmitting station perform the transmission operation again A reception from an F Code box was attempted but was unsuccessful because the memory in your FAX machine has become full Print out data from memory and try again or abandon the F Code Based Confidential Reception attempt The destination FAX is one of our models and a transmission to a destination party s F Code Box was attempted but was unsuccessful because memory in the destination party s FAX machine has become full Memory Reception was attempted but was unsuccessful because your memory has become full Clear your memory of all other data and attempt reception again Transmission was attempted but was unsuccessful because the destination party s memory has become full Check with the destination party The data stored in memory is faulty Perform the necessary communication procedures again A transmission was attempted but was unsuccessful because the data to be transmitted is faulty Perform the transmission procedure again A reception was attempted but was unsuccessful because the received data is fault
174. on will be displayed for all keys that have already been registered 5 Use the numerals 0 9 and the English alphabet A Z that is shown on the touch panel to create the desired 16 character Encryption Key If you want to change the entered key use the and or gt keys to move the cursor to the desired location Inch Enter using right key ABCDEFUIZ3 456709 16 digits RARE Metric Enter using right key ABCDEFOV 23456709 16 digits lt Understanding the Encryption Key and key ID gt Each Encryption Key is registered under an Encryption Key ID a 2 digit number from 01 to 20 When you want to designate an Encryption Key for a certain communication it is this 2 digit number that you must enter In order to receive document successfully while it is abso lutely necessary that the Encryption Key used by the transmitting party matches the Encryption Key that is registered for the corresponding Encryption Box in the receiving party s fax it is not necessary that the key IDs match For example if the transmitting party initiates an Encrypted Transmission using an Encryption Key of ABFE468C2569D341 that is registered under key ID 18 and the receiving party has registered the same Encryption Key but it is registered under key ID 09 as long as the receiving party has registered key ID 09 for the Encryption Box that will receive the encrypted docum
175. ot you want to transmit more pages Refer to lt lf the Documents Were Set on the Platen gt on page 1 18 Setting the documents Duplex Document Processor a Adjust the document insert guides to match the width of the documents you want to transmit 2 Open the eject guide when transmitting documents of a large size such as 8 1 2 x 14 B4 or 11 x 17 A3 3 Set the documents face up on the document table If the documents are set properly the document set indicator will be lit green DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide Setting more than the acceptable number of documents can be the cause of document jams Refer to the Operation Guide for your Duplex Document Processor for more detailed information regarding use of the Duplex Document Processor It is possible to set duplex 2 sided documents and have both the front and back sides of those documents transmitted Refer to page 2 1 Document Processor 1 Adjust the document insert guides to match the width of the documents you want to transmit 2 Set the documents face up on the document table DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide Setting more than the acceptable number of doc
176. ou agree in advance with the destination party not to use one 8 Touch the Close key The message display will return to the same screen as was displayed in step 2 You can now change any transmission settings that you want or set the time for the transmission to begin 9 Press the Start key The transmission operation will begin Section 4 Other Features of this Fax 4 Printing Out Documents from an F Code Confidential Box Perform the following procedure to print out documents that have been received into your F Code Confidential Box If the documents are printed out correctly the data will be deleted from that box If you are using an F Code Confidential Box for F Code Based Bulletin Board Transmission and you want to delete that data simply print the documents out and the data will be deleted from that box If you registered 0000 as the F Code password for your F Code Confidential Box it is not necessary to enter a password just to print out documents from that box If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch l Sub cant Reserved TA Polling Ee T status D Sub contf RX Polling box output XIE y data box amp on LCD 5 Metric scan orig Reserved sub cant Tx report RX polling Rox output on display Encrycode
177. ough press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit 2 Touch the Application key The Application screen will appear Inch sub cant Reserved TX Falling 4 en sub cant PX Polling eercctut T reaut data bhos amp on LCD k Metric scan orig Reserved oub conf Tx report Px polling J boweutput on dt play n Encry code Rx result box output amp display 3 Touch the Scan orig to box key Inch Original is at box indicated reverse There is originals saved in the box which is inverted 1 1 Metric 006 LE 4 Touch the key which displays the subaddress for the F Code Confidential Box you want to enter documents into If you want simply to add documents to those already in memory or you want to delete all of the documents currently in memory and replace them with new documents go to the next step If you are entering documents for this Confidential Transmission for the first time go directly to step 7 5 If you want to add documents touch the Add key If you want to replace the documents touch the Overwrite key 6 Touch the Confirm key 7 Select any related transmission settings that you want to use If you are using duplex 2 sided documents touch the Duplex TX key Refer to Duplex Transmission on page 2 1 for setting procedure
178. ption Box it is not necessary to enter a Box ID just to print out documents from that box In this case only the box number you enter needs to be correct in order to print out your documents If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch sub cant Reserved Tx Polling pochou ue D Sub conf RX Polling g Rem cotut reut data box amp on LED k Metric ocan orig Reserved oub conf Tx report Rx polling y Roveutput gy on dismay 9 Encrycode Rx result box output amp display 2 Touch the Print encr data box Encry code box output key Inch Original is at box indicated reverse 3 Touch the key that corresponds to the desired Encryption Box if it is highlighted If the key is not highlighted there are no documents in that box If you registered 0000 as the Box ID proceed directly to step 6 If you registered any other Box ID go to the next step 4 38 gt If the Box ID is other than 0000 4 Enter the Box ID 4 digits that corresponds to that Encryption Box Inch Enter box id using key 4 digits Lt Le Metric Enter box ID using key 4 digits Ce La 5 Touch the Confirm key The documents that are in that Encryption Box will be printed out gt If the Box
179. ption Boxes and all of subaddresses that have already been registered for F Code Relay Boxes If for any reason you lose reference to an F Code password you will not be able to print out documents that are received into the corresponding F Code Confidential Box nor will you be able to delete that box Therefore you exercise DUE CAUTION in the management of the F Code password If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Inch Boy Fax Restricted Forwarding Access Info 5 Check 5 dial k Date Remote A Time Test ID Metric Boy Fax Restricted A forwarding amp Access Location Password Remote sw Info check dial Time 5 test ID 2 Touch the Box key F Code Confidential Box registration is now possible 3 Touch the Subaddress confi box Subaddr confid box key Inch Metric 4 10 4 Touch an unregistered key The subaddress will be displayed for all keys that have already been registered Inch Enter using key SubAddress 4 digits Ee Le Metric Enter using key Grocery 2000 4 digits Lt Lei 5 Use the keypad to enter the subaddress 4 digit that you want to use for this F Code Confidential Box 6 Touch the Passwo
180. puter Example connection Connect the network cable 100 BASE TX or 10 BASE T to the FAX machine See page 8 3 Perform the basic settings Network FAX Reception setting setting for saving the documents for transmission file type setting Network FAX registration on the FAX machine See pages 8 3 8 6 3 Procedure on the computer Install the required software included in the provided CD ROM Refer to the On Line Manual Setup is complete 8 2 Section 8 Network FAX Settings Option Connecting the FAX machine and the Initial settings on the FAX machine computer 1 Network FAX Reception Setting Turn this setting ON in order to perform Network FAX Reception The received documents can also be printed with this machine If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Turn the main switch of the FAX machine OFF O Note Always make sure to turn the main switch of the FAX machine OFF O before connecting the network cable Press the Default key The Default Setting screen will appear Inch Copy FAX scanner Printer default default default Metric Copy Fax er i default Language y scanner Printer default 5 default Machine default Insert the connector of an Ethernet 10BASE T cable or 100BASE TX cable into the scanner interface connector on the FAX machine Touch the
181. r in this fax a 4 digit number called the subaddress for that box and enter that number and the corresponding password during the procedure to print out the received documents Refer to 4 Printing Out Documents from an F Code Confidential Box on page 4 13 3 Touch the Subadd key 4 Touch the On key If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Inch Enter using key Boy Max 20 digits 1 Set the documents you want to transmit sd Max 20 digits EI Metric Enter using key TAT MAX 20 digits EI GI CE 4 12 5 Use the keypad to enter the appropriate subaddress This subaddress is required during an F Code Based Communication in order to designate the box in the destination party s fax It can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and You can use the lt and or keys to move the cursor to a desired location and you can clear the entered number by touching the Delete key 6 Touch the Password key 7 lf necessary use the keypad to enter the predetermined F Code password The password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and H This password is not required if y
182. r between 1 and 15 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX eui default Language scanner Printer default 6 default default i Metric Copy Fax teur Scanner Frinter default 5 default Machine default 2 Touch the Fax default key 3 Touch the W key until of Rings is highlighted 4 Touch the Change key Inch For fax Rx Auto Fax Tel SW For answering tel 01 16 00 15 01 15 Metric For fax reception Oi 154 Oi 16 5 Use the or key to select the number of rings before an incoming call is answered in each mode the Auto Fax Reception mode the Auto FAX TEL Switching mode this setting is not available in metric models and the TAD Reception mode 6 Touch the Close key If you are finished making settings press the Reset key For answering tel Section 6 Various Settings and Registration Making Volume Settings The volume of the alarm the monitor and the speaker can be adjusted here or you can make the alarm inaudible lt Alarm Volume gt Sets the volume of the alarm that sounds in the event of an error or when you press an incorrect key on the operation panel lt Monitor Volume gt Sets the volume of the internal
183. r fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Use the keypad to enter the abbreviated number 001 600 that corresponds to the speed dial key under which the desired fax number is registered Once a 3 digit number is entered that number may be changed using the and keys Set the documents you want to transmit Touch the Close key The touch panel will return to the basic fax screen and the corresponding speed dial key will be highlighted Press the Start key If you want to change the transmission conditions such as The transmission operation will begin automatically the resolution and contrast touch the TX setting key If you do NOT want to change the current conditions go directly to step 5 Touch the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 1 16 and 1 17 1 30 4 2 G reset 2 YOO Ox Once you are finished changing transmission conditions touch the Abbrev key and then go directly to step 6 Touch the Abbrev key Inch Enter using key L Metric Enter using key L Address Book Section 1 Fax Operation Basic Use The address book searches for the name of the other party
184. r using the keypad go to the next step 5 Touch the Duplex TX key If you entered the fax number using abbreviated numbers one touch keys group dial keys program keys or chain dial keys proceed directly to step 4 6 Touch the On key to enable Duplex Transmission Inch destinat 4 book i setting qualit Basic One touch f destinat G Address Duplex Uriginal Image book 5 Tx setting Qualit Basic AY Application Section 2 Fax Operation Various Functions 7 Select whether or not you want to include a cover page with the transmission by touching either the Yes key or the No key as appropriate gt If you want to send a 1 sided document as a cover sheet to the rest of the 2 sided documents select Yes In this case the fax will transmit the documents WITHOUT scanning the back side of the first page gt If you want to transmit the 2 sided documents WITHOUT a cover page select No Inch Lover page Top binding Metric Lover page Top binding 8 Select whether or not you want the image on the back side of the documents to be inverted during transmission to match the orientation of the front side by touching either the On key invert rear images or the Off key do NOT invert images as appropriate gt If you transmit documents as shown in the illustration immedi ately below select On The fax will then invert the imag
185. r water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de materiel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pr s de l eau p ex pr s d une baignoire d un lavabo d un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine 2 Eviter d utiliser le t l phone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre 3 Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pr s de la fuite 4 Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertin
186. rd key and enter the 4 digit F Code password that you want to use for this F Code Confidential Box The password can include any combination of the numerals 0 9 and the symbols and If you register 0000 as the F Code password it will not be necessary to enter a password when you print out documents from that F Code Confidential Box 7 If the optional Printer Scanner Kit is installed and you want to use the NW FAX Reception function touch the On key If the optional Printer Scanner Kit is not installed go to the next step Inch NUV EAX rece 4 digits 4 digits Metric 4 digits 4 digits ERITA 8 Touch the Confirm key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other F Code Confidential Boxes repeat steps 4 through 8 Once you are finished registering F Code Confidential Boxes press the Reset key Section 4 Other Features of this Fax 2 Modifying and Deleting F Code 4 Touch the Confirm key Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F Code password for an F Code Confidential Box as well as when you want to completely delete one OORE ES Subaddress 0724 In order to modify the contents of or completely delete an F Code Confidential Box it is necessary to enter the corresponding F Code password during the procedure
187. receive documents from that party s F Code Box but was unsuccessful because the F Code Box number that you entered was not registered in the other party s FAX 8 9 CODE U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04401 U04500 U05100 U05200 U05300 Section 9 Reference Information CAUSE AND OR PROCEDURE FOR CORRECTION The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to receive documents from that party s F Code Box but was unsuccessful because the F Code password that you entered did not match the one registered in the transmitting party s FAX An F Code Based Bulletin Board Reception was attempted in order to receive documents from the other party but was unsuccessful because the other party s FAX does not have F Code Based Bulletin Board Transmission capabilities or because there were no documents stored in the corresponding box The destination FAX is one of our models and an F Code Based Confidential Transmission was attempted in order to transmit documents to that party s F Code Box but was unsuccessful because the F Code Box number that you entered was not registered in the destination party s FAX A transmission to a destination party s box ex F Code Box was attempted but was unsuccessful because the destination party s FAX does not have F Code Based Confidential Reception capabilities Encryption Tra
188. red time use the lt and or keys to move the cursor to the desired location 6 Touch the Close key 7 Press the Start key The documents will be scanned into memory and the transmission operation will begin when the appointed time is reached If the Delayed Communication Report print out setting is turned ON a Delayed Communication Report will be printed out Refer to page 6 1 Section 2 Fax Operation Various Functions Chain Dial Keys If you register a chain dial number under a speed dial key in advance that speed dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party s fax number Example If the number 0123 is registered under a speed dial key which then functions as a chain dial key and you want to dial the number 0123 XX XXXX press the key under which 0123 is registered and enter the rest of the number with the numeric keys You can only use chain dial keys once in a dialing sequence to enter the initial digits of the other party s fax number You can use chain dial keys when entering destination fax numbers in each of the various types of fax communication available in this fax such as Broadcast Transmission You CANNOT use chain dial keys in combination with group dial keys 1 Registering 3 Touch an unregistered speed dial key on the touch panel If there are no unregistered speed dial
189. rocedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Box Fax Restricted Forwardinq Access Info check 5 dial A EE Date Remote amp Time i Test ID E Metric Fax Info check dial i Time k testID 2 Touch the Dial key The touch panel will switch to dial registration Inch set dial for registration 3 Touch an unregistered speed dial key on the touch panel If there are no unregistered speed dial keys displayed use the Y and or A cursor keys to switch to a screen that displays an unregistered key 4 Touch the Group key 5 Enter the other party s fax numbers You can enter the fax numbers using the keypad abbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you want to enter multiple fax numbers with the keypad touch the Next destinat Next dest key after each fax number 6 Touch the Finish dest Set Dest set key 7 Enter the desired group name Maximum 20 characters In order to enter characters refer to Entering Characters on page 1 23 8 Check the currently registered information and touch the key that corresponds to any item that you want to modify 4 23 Section 4 Other Features of this Fax 9 To
190. rogram Keys The operational procedures for various types of communication such as Broadcast Transmission Polling reception etc can be registered under a speed dial key that will then function as a program key for one touch operation It is also possible to use the timer function etc when registering a program key 1 Registering A maximum of 50 speed dial keys can be registered as program keys or group dial keys The abbreviated number for the speed dial key that you press 001 600 will automatically become the abbreviated number for the destination fax numbers registered under that program key If you register a program name for each program key you will be able to use the address book to search for the related program If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear F Fax Restricted Ox Forwardinq Access ial Info k check F dia E Date Remote amp Time k TestID Metric T Fax Restricted forwarding amp Access Location Password Remote 5 Encryption Info A Check HL dial GH ke test ID 5 3 Touch an unregistered speed dial key on the touch panel If there are no unregistered speed dial keys displayed use the Y and or A cursor keys to switch to a screen that displays an unregi
191. rt AFTER a communication I 4 During manual print out of a Report or List 4 During procedures for fax related settings or registration 43 During use of both the Scanning and Printing sections when the machine is used as a copier During use of the Printing section when the machine is used as a copier 45 During use of the Printing section when the machine is used as a printer During use of the Printing section when the machine is used as a scanner Section 1 Fax Operation Basic Use lee fePsle lob D Leb Deb IX lt Table codes gt A The additional operation will work with the initial operation under The numbers and symbols shown in the table above refer to the certain conditions The adjoining numerals refer to the following following conditions During procedures that use the message display but are not 1 Print out will be accomplished once printing is possible and the included in the initial procedures listed in the table above fax is in the Fax Operation mode the procedure will work just like this operation 2 Direct Reception will switch to Memory Reception and print out O The additional operation will work unconditionally with the will be accomplished once printing is possible and the fax is in the initial operation Fax Operation mode Unrelated to fax operation 3 Printing can be stopped and copies made X The additional operation will NOT work with the initial 4 Settings made in t
192. rwrite key Inch Overwrite 7 Touch the Confirm key If you selected Overwrite the message display will return to the same screen as was displayed in step 4 8 Select any related transmission settings that you want to use If the optional Duplex Document Processor is installed and you are using duplex 2 sided documents touch the Duplex TX key Refer to Duplex Transmission on page 2 1 for setting proce dures 9 Press the Start key The documents will be scanned and stored in memory where they will awaiting the polling request Reset Stop Xe Clear Section 4 Other Features of this Fax 2 Polling Reception In Polling Reception the receiving party dials the number of the transmitting fax triggering transmission of the documents set in that other fax machine If reception of documents from more than one transmitting fax is designated those destinations will be dialed in order and reception will be carried out from each fax It is possible for the receiving party to use the timer to have the documents received at a time convenient to them If you enter all of the transmitting fax numbers using abbreviated numbers one touch keys and or group dial keys this fax can automatically receive documents from up to 300 different fax machines in a single operation However you CANNOT enter the number of a transmitting fax with abbreviated numbers or one touch keys that have been
193. s 8 Press the Start key The documents will be scanned into memory Section 4 Other Features of this Fax 7 F Code Based Bulletin Board Reception F Code Based Bulletin Board Communication involves fax communication that uses an F Code Box in this fax called an F Code Confidential Box that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server allowing the same documents to be made available and transmitted to an unlimited number of receiving parties The transmitting party registers in advance an F Code Box in the their fax and enters the documents to be transmitted into that box Until the data for those documents is deleted the documents will remain in that box for transmission any time they are requested with the correct subaddress and F Code password Each receiving party can then simply perform the appropriate Polling Reception procedure and retrieve the documents from that box using the corresponding subaddress and F Code password to designate and access that F Code Confidential Box Using certain codes called the subaddress and F Code password in this fax the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well communication is possible with other facsimiles even if they are not one of our models as long as they have the corresponding F Code Based Bulletin Board Communication capabilities Restrict
194. s also possible to use a registered chain dial key followed by You can enter the fax number s using the keypad abbreviated another speed dial key numbers one touch keys group dial keys or the address book Chain dial keys can be used as well 3 Press the Start key The transmission operation will begin automatically gt Entering the fax number with the keypad Inch If you want to enter more than one destination fax number touch the Next destinat Next dest key after you enter the first fax number and you will be able to enter the next number If you want to enter the next number with one of the speed dial keys touch the One touch destinat key instead The speed dial keys will appear gt Entering the fax number with a speed dial key Interrupt Transmission Section 2 Fax Operation Various Functions Interrupt Transmission lets you send your documents before others eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications Broadcast Transmission or Polling Reception etc or there are other communications already scheduled in memory ahead of yours Interrupt Transmission may only be accomplished to a single destination A maximum of 50 communications including any combination of Interrupt Transmissions communications that use the timer and Standby Transmissions can be scheduled at one time Depending
195. s machine make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure Be sure to read the On Line Manual on the included CD ROM as well It contains explanations on Network FAX transmission and reception procedures the various corresponding settings and on operation at the computer About the On Line Manual A pfd format On Line Manual is included on the provided CD ROM This On Line Manual contains explanations on the applications required in order to use the Network FAX functions Its contents are as follows e How to install the various applications e How to perform Network FAX Transmission e How to perform Network FAX Reception e How to use the Address Book Opening the On Line Manual Perform the following procedure in order to open the On Line Manual 1 Insert the provided Network FAX CD ROM in the CD ROM drive of your computer The Main Menu screen will automatically be displayed for set up 2 In the Main Menu screen click on Documents to open the On Line Manual In order to open the On Line Manual Adobe Acrobat Reader version 4 05 or later must be installed in your computer If it is not already installed in your computer install it from the provided CD ROM 8 1 Section 8 Network FAX Settings Option Setup In order to use the Network FAX functions the following setup procedure needs to be performed 1 Connecting the FAX machine and the com
196. s of communications such as Encrypted must be registered here and it is additionally necessary to turn Communication etc Fax Forwarding may not be available Fax Forwarding ON in advance depending on the type of communication 1 Registering 4 Touch the Finish dest Set Dest set key The following procedure must be performed when registering Fax Forwarding information for the first time Inch If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Print Here Fax Ford Enter using key shut off EAEE 1 Touch the Register Registration key The Registration Select screen will appear Inch Fax forw d Enter using key B Fax Restricted ee Forwarding Access Info check dial ke ais Date Remote amp Time Test IO 5 Select whether or not you want the received documents to be Metric printed out at your fax Touch the On key to have them printed Fae et and the Off key to stop print out BOUL forwarding amp Access Lio 5 Lgheck 3 Lis G LEEI 6 Select whether or not you want to designate a time for the Fax Forwarding operation to begin and end To set the time touch the Lime i test De Delayed TX key and go to the next step If you do not want to designate a time for the operation to begin and end touch the All Day key and go to step 9 If you selec
197. s of sizes outside the prescribed range may not be transmitted successfully e If documents with punch holes are set in the Document Processor for transmission gray streaks may appear on the documents received by the other party In this case set the documents in a different direction and try to transmit them again lt Setting the Documents on the Platen gt Documents can also be transmitted by lifting open the Document Processor and setting one document at a time directly on the platen ALWAYS use the platen when transmitting pages from books and the like 4 Set the document face down and align it properly with the lines on the original size scales 2 When transmitting single sheet documents directly from the platen BE SURE to close the Document Processor CAUTION DO NOT leave the Document Processor open as there is a danger of personal injury 1 15 Section 1 Fax Operation Basic Use Dialing a destination fax number Use the keypad to enter the destination fax number The destination fax number can be up to 32 digits in length If a mistake is made at any point in entering the fax number touch the lt or cursor key to move the cursor to the desired position and enter the correct number as desired or press the Stop Clear key and enter the full number once again from the beginning D wA YOO Ox DOS DOS Selecting the resolution It is possible to select a resolution from
198. s you check the document number date and time destination name number of pages type of communication and the result of your communication 1 Transmission Result Display Information for up to 10 of the most recent fax transmissions can be checked in the message display Information for Broadcast Transmissions and F code Transmissions which have been performed using Network FAX functions will also appear in the Transmission Result Display If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Application key The Application screen will appear Inch sub coant Reserved T Polling gf box Input D Sub conf TH ult Rx Polling y nox cumuty ne y Print ence RA result data box amp on LOD k Metric scan orig Reserved Tepolling aoa vd CERES nd sub cont Tx report RX polling g box output on doplay y Encry code Rx result box output X displas 2 Touch the TX result on LCD Tx report on display key Information for the most recent transmission will be displayed Inch Doc 667 Broadcast ga New York br APR 23 18 00 TA No ofpages 005 Result Documentnr 867 Broadcast 22 New York br 23 APR 18 00 Number of Tx 005 Result 3 Touching the Y cursor key will display the next previous transmission and touching the A cursor key will change the display back
199. screen as was displayed in step 3 If you want to continue registering other program keys repeat steps 3 through 13 If you are finished registering program keys press the Reset key 2 Modifying and Deleting If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear 2 Touch the Dial key 3 Touch the speed dial key program key containing the information you want to modify or delete If that key is not displayed use the Y and or 4 cursor keys to switch to the screen that displays the key that you want Inch Mame GDE 003 Metric Name GOE 2a 003 Change Section 4 Other Features of this Fax 4 If you want to delete the registered program key touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 6 gt Deleting a program key 5 Touch the Yes key The message display will return to the same screen as was displayed in step 3 If you want to continue deleting other program keys repeat steps 3 through 5 If you are finished deleting program keys press the Reset key gt Modifying registered information 6 If you want to modify the abbreviated number the displayed number of
200. signate destination fax numbers for F Code Based Communication and Encrypted Transmissions 1 Registering 600 speed dial keys are available and each of these keys can be designated to function as either a one touch key a group dial key a program key or a chain dial key The abbreviated number for the speed dial key that you press 001 600 will automatically become the abbreviated number for the destination fax number registered under that one touch key You CANNOT designate a one touch key for both F Code Based Communication AND Encrypted Transmission If you want to check the information already registered under each one touch key print out a One Touch Key List It is recommended that you register the name of the other party as well as the fax number under each one touch key If you register the other party s name as well you will be able to use the address book to search for their fax number Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Touch the Register Registration key The Registration Select screen will appear Fax Info check dial Time 5 TestID Metric Bos Fax Restricted forwarding amp Access k Loc
201. smission during scanning 1 21 2 Canceling a Memory Transmission during transmission 1 21 3 Canceling a Direct Feed Transmission 1 21 4 Canceling a Reception sicccssciesxnesciviies nntnnaexbesaivadexdertancwens 1 22 Entering Characters sccicssccicsccscedciexsdincsectensteeceentidaxssiceesentiense 1 23 1 Character Input screen ccceeeeeceeeceeeesseeeeeeaneeseeeeeeanees 1 23 EATS POCE UE aei E E E ERS 1 24 ONS TOUCHE KEYS sser EER EREKE R 1 25 1 REgIStenNg ed aias 1 25 2 Modifying and Deleting serons 1 28 CIETE 10 PR RER ER AOE ET 1 29 4 Printing Out a One Touch Key List cceeeeeeeeeeeeeeees 1 29 Dialing with Abbreviated Numbers 1 30 Address BOOK sissies ssscecesesscnscspaccasnaxsecctedicstnensenscanccesenenesenscaness 1 31 1 Search CUITE 1 31 2 Searching with the Address book 1 31 3 Printing Out a Telephone Directory List 1 32 Redialing FUNCIONS icici ace csce ences ce renteeecenectentans 1 33 1 Automatic Redialing 2 1 33 2 Manual Redialing suisses 1 33 Section 2 Fax Operation Various Functions DUPIOX TEANSINISSION siccssecsncccccsstoncisznweaeceessaacassicuncenwensecascanasne 2 1 Standby TRANSMISSION i ieisspicadeccnescadecctactnasvandnseateneiecsieotecccceses 2 3 Broadcast Transmission s s su iuorosnnsuscsununin nnna 2 4 Interrupt Transmission ns 2 5 Co
202. speaker that allows you to listen to conditions on the telephone line when the On hook key was NOT touched lt Speaker Volume gt Sets the volume of the internal speaker that allows you to listen to conditions on the telephone line when the On hook key WAS touched If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch default 5 default scanner Printer default i default default j Metric Copy Fax scanner Printer de fault a default Eros Machine default 2 Touch the Fax default key 3 Touch the W cursor key until Set Volume Set the sound volume is highlighted 6 3 Section 6 Various Settings and Registration 4 Touch the Change key Inch Buzzer Yolume Monitor Yolume Speaker Yolume 5 Select the desired alarm volume from among Large Small and Off 6 Select the desired monitor volume from among Large Medium Small and Off 7 Select the desired speaker volume from among Large Medium Small and Off 8 Touch the Close key If you are finished making settings press the Reset key 6 4 Setting the Document Size for Scanning from the Document Processor Select here whether documents that are set in th
203. ssion mode Memory Transmission or Direct Feed Transmission will be the default setting in this fax If you select Dir Feed Tx here the Dir Feed Tx key will be shown in the basic fax screen If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Inch Copy FAX e aa default Language y scanner Printer default default default Metric Copy Fax Scanner Frinter default o default default 2 Touch the Fax default setting key 3 Touch the Y cursor key until TX Mode Default is highlighted 4 Touch the Change key Inch Memory Tx Tx 5 Select the desired transmission mode setting by touching either the Memory TX key or the Dir Feed Tx key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key Section 6 Various Settings and Registration Selecting the Automatic Reception Mode This fax has 2 or 3 automatic reception modes depending upon the model version The inch version of this fax offers the Automatic Fax Reception Auto FAX TEL Switching and D R D Reception modes The metric version contains the Automatic Fax Reception and Auto FAX TEL Switching modes Select from among the available modes that are available for your fax machin
204. ssion operation will begin automatically D wa DOO amp os AE DOO DOE Touch the speed dial key under which the desired destination is registered If that key is not displayed use the W and or A cursor 1 32 3 Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search If there are no fax numbers registered that can be found in a address book search a Telephone Directory List will not be printed out Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key Touch the Print Report key The Report Select screen will appear Inch HUE on conf ME ee Telephone HUE on list i direct list oe Gs rel F ES dial oo po Tr TEE Set Fou PREN a ae ist PREN list Metric ee ae conf ei touch Telephone ee eae list ke PR direct list UE FRE rel RES dial rep UE FRE list PETRE EE set RATER EE box RATER list Touch the Telephone direct list key Inch Telephone directory list Print Metric Telephone directory list Print To print out that list touch the Yes key A Telephone Directory List will be printed out Redialing Functions Redialing refers to dialing the most recently
205. ssword input screens touch the Password key A subaddress is required during F Code Based Communication in order to designate the other party s corresponding F Code Box An F Code password is used during F Code Based Communication However you do not have to enter an F Code password here if you have determined in advance with the other party not to use one Touch the Close key twice and then go directly to step 20 If you want to designate this key for Encrypted Transmission touch the Encryption TX Encryption key To use this key for Encrypted Transmission touch the On key The Key Code Box Number Input screen will appear Use the keypad to enter the 2 digit Key Code 01 20 that corresponds to the Encryption Key you want to use for this one touch key Inch Enter using key Encryption E ti or ba O00 4 digits Metric Enter using key Ener code 1 205 Encrypt pasar Mi 0000 4 digits Section 1 Fax Section 1 Fax Operation Basic Use Basic Use Touch the Encryption box key and then use the keypad to enter the number of the destination party s Encryption Box Touch the Close key twice To register this one touch key with the entered information as is touch the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue registering other one touch keys repeat steps 3 through 20
206. stered key 4 26 4 Touch the Program key Inch Delayed T4 Le L Enter using key start time 2200 Ra Polling Metric Delayed TA Le Le Enter using key start time 22 00 5 If you do NOT want to designate a time of day for the operation to begin touch the Off key under Delayed TX and go directly to step 7 6 Use the keypad to enter the desired time of day for the operation to begin If you want to change the entered time use the lt and or keys to move the cursor to the desired location 7 Touch the key corresponding to the type of operation you want to register Send or RX Polling 8 Touch the Next key 9 Enter the destination fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you want to enter multiple fax numbers with the keypad touch the Next destinat Next dest key after each fax number Metric 10 Touch the Finish dest Set Dest set key 11 Enter a name for the program Maximum 20 characters In order to enter characters refer to Entering Characters on page 1 23 12 Check the currently registered information and touch the key that corresponds to any item that you want to modify 13 Touch the OK key The message display will return to the same
207. stinctive Ring Pattern service available 2 The fax machine will then ring using the predetermined ring pattern gt If the call is from a telephone Pick up the telephone receiver and speak with the other party At the end of the conversation fax reception can be initiated manually gt If the call is from a fax Once the bell stops ringing fax reception will start automatically 4 3 Section 4 Other Features of this Fax Remote Switching Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself 1 Changing the Remote Switching Number The factory default setting for the Remote Switching Number is 55 but you can change this if you want If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Touch the Register Registration key The Registration Select screen will appear Inch E Fax Restricted OK Forwarding Access nfo 5 check 5 dial k amp Time k Metric Remote TestID ke Fax Restricted F forwarding k ACCESS Location Password Remote 54 Info mR check dial Date amp Remote Time 5 test ID 2 Touch the Remote SW dial key Remote Switching registration is now possible I
208. t All Day the Fax Forwarding operation will continue indefinitely 2 Touch the Fax Forwarding key regardless of the time of the day 3 Enter the fax number of the destination fax You can enter the fax number using the keypad abbreviated numbers or one touch keys Chain dial keys can be used as well gt Designating the time for Fax Forwarding to begin and end If you want to use F Code Based Communication to forward the 7 Use the keypad to enter the desired time for Fax Forwarding to fax you must enter the fax number with the keypad In this case begin touch the Subadd key and then enter the appropriate If you want to change the entered time use the and or subaddress and F Code password if necessary You can also keys to move the cursor to the desired location use a one touch key that is already designated for F Code Based Communication Inch Fax For d Enter using key shut off Time EA Metric Fax forw d Enter using key Start time Delayed Tx So EL All day Led Ce 4 21 Section 4 Other Features of this Fax 8 Touch the Shut off Time key and use the keypad to enter the 3 Turning Fax Forwarding ON OFF desired time for Fax Forwarding to end a In order to use Fax Forwarding it is necessary to turn it ON in advance If you want to cancel the procedure part way through press the 9 Touch the Next key The currently registered
209. t be entered by the transmitting party during an F Code Based Confidential Transmission and F Code Based Relay Broadcast Transmission The subaddress is used to designate the desired box equal to the F Code Confidential Box or the F Code Relay Box as appropriate in this fax that is registered in the other party s fax The acceptable length of the subaddress differs depending on model and maker of the fax machine and if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length F Code Based Communication will not be successful Consult with the other party and compare the parameters of both faxes before actually attempting an F Code Based Communication In this fax the subaddress can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and When attempting an F Code Based Confidential Communication or an F Code Based Relay Broadcast Transmission with another fax of this same model the last 4 digits of the subaddress that you enter must match the 4 digit subaddress that the other party has registered in their fax F Code password This code must also be entered by the transmitting party during an F Code Based Confidential Transmission and F Code Based Relay Broadcast Transmission The F Code password is used to designate the password of the desired box equal to the F Code Confidential Box or the F Code Relay Box as appropri
210. t control of fax communication performed with this machine Introduction Section 5 Managing Information About Your Fax Communications Section 6 Various Settings and Registration in this Fax Section 7 Optional Equipment Section 8 Network FAX Settings Option Section 9 Reference Information This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception In addition it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error Use this section to perform the settings and registration most appropriate to how you use this fax This section contains explanations on the functions available when each of the various optional equipment is installed in this fax It includes an explanation on Duplex Reception in which paper is turned over inside the fax machine and printing accomplished on the back side as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents This section contains explanations on the setup procedure and settings to be performed on the machine in order to use the Network FAX functions availab
211. ted for Encrypted Transmission but the Encrypted Transmission was not possible because the corresponding Encryption Key is no longer registered in your fax Section 3 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine refer to the tables below for the appropriate corrective procedures If the trouble persists contact your service representative an authorized service center or the place of purchase Problem The detected document size is often wrong am not able to send my documents am not able to perform Broadcast Transmission During registration of an Encryption Box an error occurs when enter the box number and cannot register the Encryption Box am not able to print out documents from my Encryption Box Check point Is the machine installed in a location where it is exposed to strong light from directly overhead or from above and behind Is the modular cord connected correctly Is Communication Error displayed Is Password Check Transmission turned ON Is the memory in your fax machine full Is the box number you are trying to enter the same as the subaddress already registered for an F Code Box Are the Encryption Box number and ID that you entered correct Corrective procedure Reference page If the machine is installed in such a location document size detection may be influenced by the light Consult with your service representative an au
212. that will receive the documents as well as its corresponding F Code password be sure to verify that information in advance The fax number of each relay station can be entered with the keypad or using one touch keys that have been designated for F Code Based Communication If you use the keypad it will be necessary to enter the corresponding subaddress during the set up procedure The final destinations must be registered in advance under the corresponding F Code Relay Box in the relay station fax In the relay station The box called the F Code Relay Box in this fax that will receive the documents must be registered in advance and the initial transmitting party must be informed of the number the 4 digit subaddress in this fax of that box Refer to 1 Registering F Code Relay Boxes on page 4 17 If during registration of the F Code Relay Box the fax numbers of all of the final destinations that the received documents will be transmitted to are entered using one touch keys this fax is capable of automatically transmitting the same documents to up to 300 different final destinations in a single operation 1 Set the documents you want to transmit 2 Use the keypad to enter the fax number of a relay station You can also enter the fax number using one touch keys that have been designated for F Code Based Communication as well If you do use such a one touch key press the
213. the direction the unit is facing in order to eliminate exposure to direct sunlight A PRECAUTIONS FOR USE CAUTION e CALL WAITING or other telephone company optional services that produce audible tones or clicks on the line can e DO NOT leave the Document Processor open as disrupt or cause termination of facsimile communications there is a danger of personal injury e No matter what the status of the unit if the sound of the Other precautions motor within the unit is audible never open either the front e DO NOT open the front cover or left cover turn off the main cover or the left cover nor turn off the main switch switch or pull out the power plug while transmitting receiving or copying e Return used battery to point of sales e This product may only be used within the country of pur chase due to the different safety and communication standards in each country International communication standards however make the communication between countries possible e This product may be inoperable in areas with poor telephone lines or communication conditions Section 1 Fax Operation Basic Use Names of Parts 1 Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile Refer to the Operation Guide for your copier for information on other parts of this machine Main Body
214. the desired name for your station Refer to Entering Characters on page 1 23 Your station name can be up to 32 characters in length In the Character input screen touch the Confirm key The message display will return to the same screen as was displayed in step 2 Registering your station ID Use the keypad to enter the desired station ID 4 digits If you want to reset the displayed number to 0000 simply press the Stop Clear key If you want to revise the entered number touch the lt or gt cursor key to move the cursor to the number that you want to change Then enter the correct number as desired Inch Enter using key 1234 4 digits ae Le Metric Enter using key 1234 4 digits Ee Le Touch the Confirm key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key 4 Setting the Date and Time Set the date and the time that will appear in the message display here BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer Prior to operation check the message display to make sure that the operation panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key
215. thorized service center or the place of purchase Connect the modular cord correctly Perform the necessary procedure to correct the error and try to transmit the documents again Turn Password Check Transmission OFF Try the Broadcast Transmission procedure again after memory becomes available or after you create available space in memory You CANNOT register an Encryption Box number that is identical to a registered F Code Box subaddress Select a different Encryption Box number Check the registered Encryption Box information Problem am not able to perform Encrypted Communication am not able to perform Remote Switching was able to receive a fax but it was not printed out and the documents are not in memory am not able to receive documents am not able to receive documents into memory Memory Reception Check point Did the transmitting party perform the appropriate registration procedure for the one touch key designated for Encrypted Transmission as decided in advance with the receiving party Did the receiving party perform the appropriate registration procedure for the Encryption Box as decided in advance with the transmitting party Is the Encryption Key you used correct Is your telephone service set for pulse dialing Did you use the correct Remote Switching number Is Fax Forwarding turned ON Is the modular cord connected correctly Is Communication Error
216. tings 1 Set the documents you want to transmit in the Document Processor or on the platen 2 Enter the destination fax number You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys program keys or the address book Chain dial keys can be used as well 3 Press the Start key The documents will be scanned into memory If the fax is in the Direct Feed Transmission mode the documents will remain in the Document Processor or on the platen waiting for the transmitting operation to begin G4 2 B reset Z YOO Oe D0 DOE e Once the other communication is completed the transmission operation will begin automatically Canceling a waiting transmission in the Direct Feed Transmission mode 4 Touch the Stop transmit Stop Tx key on the touch panel or press the Stop Clear key stop waiting transmission Metric stop Waiting for transmission 2 If you DO want to cancel the Standby Transmission touch the Yes key Section 2 Fax Operation Various Functions Broadcast Transmission Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another in a single operation If for example you want to transmit the same documents from a central office to multiple branch offices this function is quite convenient as it only requires you to perform the transmission operatio
217. tion 01 0101 Design 1 1 Perform steps 1 through 4 of 3 Registering Access Codes on 102 SE cuales 03 1234 Design henner 2 Touch the key which contains the access code you want to modify or delete If that key is not displayed use the VY and or 4 cursor keys to switch to the screen that displays the key that you want 5 Touch an unregistered key The information will be displayed for all keys that have already been registered Inch If the desired key is not displayed use the Y and or 4 cursor keys to switch to the screen that displays the key that you want Access Code 0101 Department Name Design 1 Change Metric ID code 010 D code name Design 1 Change 4 42 3 If you want to delete the registered access code touch the Delete key and then go to the next step If you want to modify the registered information touch the Change contents key and then go directly to step 5 gt Deleting an access code 4 Touch the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting access codes press the Reset key gt Modifying information 5 Touch the key that corresponds to the item that you want to modify and refer to 3 Registering Access Codes on page 4 41 in order to modify that information 6 Touch the OK key The message display will return to the same
218. tp 2 If you are finished F Code Relay Boxes press the Reset key 3 F Code Based Relay Broadcast Transmission Perform this procedure when you want to act as the initial transmitting station and send documents first to an F Code Relay Box that is registered in a relay station and then from that relay station onward to its final destination lt Restrictions gt It is necessary that the other fax machine has the same F Code Based Relay Broadcast Communication capabilities as your fax machine However depending upon the machine there is a possibility that only transmission or only reception under the F Code protocol is available so both the initial transmitting party and the party acting as the relay station should check in advance whether the appropriate conditions are met The subaddress that is required when this fax is acting as the initial transmitting station can be up to 20 digits in length but the number of digits acceptable in the destination fax may differ Check with the relay station and make sure that you register a subaddress that is within the number of digits that is acceptable to the other party s fax machine Section 4 Other Features of this Fax lt Conditions gt In the initial transmitting station As it is necessary to enter exactly as it is registered in the relay station s fax the number the 4 digit subaddress in this fax of the box called the F Code Relay Box in this fax
219. transmission Check the message display to make sure that the touch panel Place the original amp assign destination is in the initial mode for fax operation the basic fax screen is displayed If the touch panel is not in the initial mode press the Reset key Metric Ready for fax transmission Place original and select destination Check the transmission mode lt Transmission Modes gt Make sure that the fax machine is in the desired transmission Memory Transmission mode Transmitting from the Document mode Processor There are two transmission modes available in this fax The destination fax number is dialed automatically AFTER the Memory Transmission and Direct Feed Transmission documents are set in the Document Processor scanned and then Memory Transmission is the default setting in this fax and in entered into memory This is an extremely convenient mode this case Memory TX will be displayed because your documents are returned to you ready to use without making you wait until the actual transmission is complete This is To switch from the Memory Transmission mode to the Direct the most appropriate method to use when transmitting multiple Feed Transmission mode touch the Memory TX key until page documents Dir Feed Tx is displayed Memory Transmission mode Transmitting from the platen This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor Doc
220. u Press the Reset Key 1 8 4 Auto Clear Function ciccsscsccves cotisasceduestunnnccud sadends tonatanetenceatos 1 8 5 Document Number ss ain ds 1 8 6 Auto Shut Off EUNCION 2 nn 1 8 7 Network FAX Functions Option 0 ceceeeeeeeeeeeneeeeeees 1 9 8 Dual Access FUNCTION ccccececececeseeeeeeeeeeeeeeeeeeeseanaaeeees 1 9 9 Batch Transmission Function 5 1 12 10 Rotate amp Transmit Function Some 1 12 11 F Code Based Communication 1 12 12 Memory Reception Function 1 12 13 Rotate Received Documents s ssesneseeseeeseseernr rererere 1 13 14 Imaging Memory Back Up Function 1 13 15 Fax Priority PANIOUD snccsicccsescacsdcecenactencndaneacdeadenivescsedanseaides 1 13 16 Abbreviated numbers ccccccccceseeseeeseeeeeeeeeeeeesaeeaeeeees 1 13 Sending Documents sise 1 14 Acceptable documents cccccccecccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeess 1 15 Notes on acceptable documents 1 15 D RSS OO A EE E eee See ee 1 16 Document contrast oo cnccccvcccccnessceceescsevestcesentesecetonessetseneees 1 17 Receiving Documents Automatic Fax Reception 1 19 Changing the reception mode 1 19 Making copies during a reception 1 20 Memory Reception VV 1 20 Canceling a Communication 1 21 1 Canceling a Memory Tran
221. uch the OK key gt Modifying registered information The message display will return to the same screen as was 6 If you want to modify the abbreviated number the displayed displayed in step 3 number of the speed dial key under which the group dial key is If you want to continue registering other group dial keys repeat registered touch the Abbr key If you want to modify any other steps 3 through 9 If you are finished registering group dial keys basic information touch the key that corresponds to that press the Reset key information To modify information refer to the corresponding step under 1 Registering on page 4 23 2 Modifying and Deleting 7 Enter the abbreviated number of an unregistered speed dial key 1 Touch the Register Registration key The Registration Select 001 600 screen will appear Once a 3 digit number is entered that number may be changed using the and keys 2 Touch the Dial key Inch Enter using key 3 Touch the speed dial key group dial key containing the information you want to modify or delete If that key is not displayed use the Y and or 4 cursor keys to switch to the screen that displays the key that you want Inch Metric CDE Enter using key ae 3 digits Change Metric 8 Touch the Close key CDE O05 9 Once you are finished modifying all of the items that you want touch the
222. uments are set one ata time directly on the platen and after all the documents are scanned and entered into memory the destination fax number is then dialed In this case it is necessary after each page is scanned to select whether or not you want to transmit more pages Refer to lt lf the Documents Were Set on the Platen gt on page 1 18 Direct Feed Transmission mode Transmitting from the Document Processor The destination fax number is dialed first and once the connection with the other fax machine is established the documents that are set in the Document Processor are scanned and then transmitted If the transmission involves a multi page document the second page is scanned after the data for the first page is transmitted If you want to stop the transmission in progress press the Stop Clear key and remove the remaining documents from the Document Processor Direct Feed Transmission mode Transmitting from the platen This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor Documents are set one at a time directly on the platen the destination fax number is then dialed first and once the connection with the other fax machine is established scanning of the document begins and the document is transmitted This process is carried out for each page that you want to transmit and it is necessary after each page is scanned to select whether or n
223. uments can be the cause of document jams Refer to the Operation Guide for your Document Processor for more detailed information regarding use of the Document Processor Section 1 Fax Operation Basic Use Acceptable documents gt When set in the Document Processor e Type Standard sheet documents e Size 5 1 2 x 8 1 2 11 x 17 A5R A3 If you attempt to transmit a document over 63 1600 mm in length a message indicating that a document jam has occurred in the Document Processor will appear in the message display e Paper weight 1 sided documents 35 g m 160 g m Duplex 2 sided documents 50 g m 120 g m Only available with the RADF installed e Number plain paper Under 8 1 2 x 11 A4 70 sheets Document Processor or 100 sheets Duplex Document Processor 8 1 2 x 14 or 11 x 17 B4 A3 or Folio 50 sheets Document Processor or 70 sheets Duplex Document Processor gt When set on the platen e Maximum size 11 x 17 A3 Notes on acceptable documents e If documents with very low contrast images or light colored text are transmitted they may not be received clearly by the other party e MAKE SURE that documents written in ink or containing glue etc have dried COMPLETELY before setting them for transmission e When setting documents in the Document Processor ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine e Document
224. ve documents you can perform Confidential and Bulletin Board Commu nications as well as Relay Broadcast Communications between this machine and models from other manufacturers In order to perform an F Code Based Communication the other party s fax must have F Code Based capabilities specific to the communication you are attempting Therefore you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F Code Based Communications Refer to F Code Based Communication on page 4 9 for a more detailed information regarding the F Code Based Communication capabilities of this fax 12 Memory Reception Function When you cannot print out because paper has run out or a paper jam occurs the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled If for any reason power to the fax is disconnected or lost data received into memory may be lost Ask the other party to retransmit any documents for which data was lost Refer to page 1 19 13 Rotate Received Documents Even if the orientation of the received documents and of the paper set in the drawers differs if their size is the same 11 x 8 1 2 A4 this function will automatically rotate the received data 90 counter clockwise before printing it out No special settings ar
225. way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Copy FAX scanner Printer default default default Metric Copy Fax tat scanner Printer default default Machine default 3 2 Touch the Fax default key 3 Touch the Y cursor key until 2 in 1 RX is highlighted 4 Touch the Change key Inch 5 Select whether you want to turn 2 in 1 Reception ON or OFF by touching either the On or Off key as appropriate 6 Touch the Close key If you are finished making settings press the Reset key Section 6 Various Settings and Registration Turning Remote Diagnosis ON OFF Especially if trouble occurs in this fax in which it is necessary to call for service it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble To use Remote Diagnosis it is necessary to enter into a contract with an authorized service center in advance and also to register a predetermined Remote Test ID in advance Refer to Registering the Remote test ID on page 6 10 For further information contact your service representative an authorized service center or the place of purchase If you want to cancel the procedure part way through press the Reset key The touch panel will r
226. witching wisiscscsicsecsicseaszsncsntsevsnctsnseaksansisstesseentecosiasiees 4 4 1 Changing the Remote Switching Number 066 4 4 CROIRE css cs secs ncasceasesvennedseasiegndessotenaresnearnescesseses 4 5 Polling COMMUNICANON 5 eme 4 6 1 Folling TANSMISSIQNE S ccencestianadensetevasanicbiediecadicunasanss 4 6 2 Poling REC DION men 4 7 F Code Based Communication 4 9 1 Codes used for F Code Based Communication 4 9 2 F Code BOXES aoc cetetcsseetacaess pee eceacse eeadoreeseceeecc eee 4 9 F Code Based Confidential Communication 4 10 1 Registering F Code Confidential Boxes 4 10 2 Modifying and Deleting F Code Confidential Boxes 4 11 3 F Code Based Confidential Transmission 4 12 4 Printing Out Documents from an F Code Confidential Box 4 13 5 Printing Out an F Code Confidential Box List 4 14 6 Entering Documents into an F Code Confidential Box 4 14 7 F Code Based Bulletin Board Reception 4 15 F Code Based Relay Broadcast Communication 4 17 1 Registering F Code Relay Boxes 4 17 2 Modifying and Deleting F Code Relay Boxes 4 18 3 F Code Based Relay Broadcast Transmission 4 19 4 Printing Out an F Code Relay Box List
227. word key 8 If necessary use the keypad to enter the predetermined F Code password The password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and This password is not required if you agree in advance with the destination party not to use one 9 Touch the Close key The message display will return to the same screen as was displayed in step 3 You can now change any transmission settings that you want or set the time for the transmission to begin You can additionally select another transmitting fax to receive documents from 10 Press the Start key The reception operation will begin Section 4 Other Features of this Fax F Code Based Relay Broadcast Communication F Code Based Relay Broadcast Communication involves the transmission of documents to multiple long distance destinations by transmitting the documents through a relay station generally located between the initial transmitting station and the final destinations This function can help you to reduce telephone costs if for example the documents are transmitted from the initial transmitting station to the relay station through an international connection and are then transmitted from the relay station to the multiple final destinations through a local domestic connection The fax machine acting as the relay station must have Initial transmitting an F Code Relay Box registered in advance
228. x To search for New York and then transmit documents to that destination Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to 2 Initial Mode on page 1 7 If you want to cancel the procedure part way through press the Reset key Set the documents you want to transmit If you want to change the transmission conditions such as the resolution and contrast touch the TX setting key If you do NOT want to change the current conditions go directly to step 5 Touch the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 1 16 and 1 17 Once you are finished changing transmission conditions touch the Address book key and go directly to step 6 Touch the Address book key seraching select first letter of destination searching Select the first letter af destination On the touch panel touch the first letter of the name that you want to search for 1 31 Section 1 Fax Section 1 Fax Operation Basic Use eee Basic Use The speed dial keys that are registered with a name that starts with that first letter will be displayed keys to switch to the screen that displays the key that you want Touch the OK key The touch panel will return to the basic fax screen Press the Start key The transmi
229. y Perform the reception procedure again FCC PART 68 REQUIREMENTS 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear side cover of the equipment to install FAX System F is a label that contains among other information a product identifier in the format US AAAEQ T XXXX If requested this number must be provided to the telephone company 2 This equipment connects to the network via USOC RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a
230. y The touch panel will return to the initial mode settings Touch the Print Report key The Report Selection screen will appear Inch Ta report box list key list book list Confirm Subad rel Group dial Encryption report box list List key list list hos list dial list set list Metric report box list key list book list Confirm subad rel Group dial Encryption report box list List key list list box list dial list set list Touch the NW FAX set list key Inch Network FAX setting list Print Metric oe FAX setting list rint To print out a Network FAX Settings List touch the Yes key A Network FAX Settings List will be printed out Section 9 Reference Information Specifications DE a E Optional FAX Kit Compatibility inter Group 3 Line Requirement Subscription telephone line Transmission Speed Within 3 seconds 33600 bps JBIG ITU T 1 chart Modem Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Data Compression c cceseeseseeeeeetseees JBIG MMR MR MH Err r COrrector ES erent nn ney meee ECM Maximum Document Dimensions Width 11 297 mm Length 63 1600 mm Automatic Document Processor Capacity Duplex Document Processor Max 100 pages Document Processor Max 70 pages Auxi
231. y code Rx result box output amp display be 2 Touch the Reserved TX status key The content of the first schedule communication will be displayed Inch Doc 399 a New York br otart Time 12 00 RX Polling No party 123 Metric Documentnr 399 RX polling Nr dest 123 T New Yory br Start time 12 00 3 Use the Y and or A cursor keys to switch to the communication that you want Section 2 Fax Operation Various Functions 4 Touch the Delete key Inch Doc 381 Broadcast No party 023 Tokyo co Start Time 23 30 TX No ofpages 056 Delete Metric Documentnr 381 Broadcast Nr dest 023 a Tokyo co Start time 23 30 Number of Tx 056 Are you sure you want to delete 5 Touch the Yes key The selected communication will be deleted and the touch panel will return to the initial mode settings If you want to continue deleting other scheduled communications repeat steps 1 through 5 Once you are finished deleting scheduled communications press the Reset key 2 11 Section 2 Fax Operation Various Functions 4 Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that is presently saved in memory The scheduled time for the communication to start can be changed destinations changed added and deleted or the communication can be canceled complete
232. your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer 10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps Insure that it will be transmitted refer to Self Station registration page 1 5 Setting the date and time page 1 6 and Transmit Terminal Identifier Page 1 4 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product nea
233. ypad touch the Next destinat Next dest key 15 Touch the OK key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other F Code Relay Boxes repeat steps 4 through 15 Once you are finished registering F Code Relay Boxes press the Reset key 2 Modifying and Deleting F Code Relay Boxes Perform the following procedure when you want to add or delete final destinations or change other information registered under any F Code Relay Box as well as when you want to completely delete one of those boxes In order to modify the contents of or completely delete an F Code Relay Box it is necessary to enter the corresponding F Code password during the procedure If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 9 Touch the Finish dest Set Dest set key 1 Perform steps 1 through 3 of 1 Registering F Code Relay Boxes Inch on page 4 17 Print Here Return report 2 Touch the key which displays the subaddress for the F Code Relay Box you want to modify or delete Inch Enter password using key ca digits Led Le Metric Enter password using key 10 Select whether or not you want the received documents to be printed out at your fax touch the On key to have them printed 4 digits and the Off key t

Kyocera FAX SYSTEM Fax Machine User Manual

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