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Konica Minolta 7013 All in One Printer User Manual

1. Cleaning the LED print head If you find your fax recipients complaining that the faxes you receive or copy image quality are streaked the LED print head may be dirty Important Be careful not to put your hand between the top cover and the machine LL MMM GY G 1 Turn off your fax machine Get a soft lint free cloth and moisten it with isopropyl alcohol Open the top cover and then open the printer cover il Important The fuser unit becomes leo very hot Do not touch the fuser unit when you are cleaning the LED print head 4 Using the cloth gently clean the LED print head Note Do not use abrasive materials on the LED print head and do not subject the LED print head to strongly shock 5 13 Just in case Common questions General questions Q A 5 14 Where do I add ink or toner to make my fax machine s printouts darker You can t adjust the darkness of an incoming fax printout but you can adjust the darkness of a copy or of a transmission Insert a document and press CON TRAST to adjust the contrast setting Dark prints at the darkest setting The machine will reset automatically to normal contrast after you finish copying or sending the fax When I unplug my machine or if the power goes off will I lose the information I ve stored such as my TTI autodialer entries the time and date etc and have to re enter them No
2. o oo 20 gees lomo ind do 9 OZ Fal IE JE LE Important Gently close the platen cover so that you don t catch your hands possibly injuring them 2 1 Basic operation 2 2 Resolution grayscale Reviewing resolution and grayscale Normal resolution NORM on the control panel is suitable for most typed documents and simple drawings Fine resolution FINE on the control panel is ideal for maps moderately compli cated drawings floorplans or handwritten documents Superfine resolution S FINE on the control panel S Fine on the LCD reproduces the detail of extremely complicated drawings or line art Grayscale mode HALFTONE on the control panel Gray on the LCD captures shades in photos and drawings Note Ifyou send a fax in superfine certain fax models especially older models receive it only in fine mode However you can send a fax in grayscale mode to virtually any fax machine currently in use HALFTONE To change the resolution setting press RESOLUTION repeatedly e A glowing LED indicates the fax is using the setting named by uou that LED For example in the drawing right the machine is set for FINE resolution RESOLUTION Contrast Setting the contrast allows you to compensate for any excessive lightness or dark ness as the case may be of document pages you are sending or copying
3. 0c cee eee eee een eee eee ences 3 3 Operating tips eare obesse esu pap nti RE EE qa mta eae E Se eens dia 111 Out of paper reception 0 0 0 cece cece mne 2 11 P Page counter sis doa dud towed Revver bee ver ares dae Ru escis Cae ode 3 24 hog e kirra trinii E oina EE AA Ra AS 1 8 Acceptable paper SIZe 4 seieeesues ew ak es oes eee wae E Von n dec as 1 8 Paper size Setting i e series m em dandd 48484 ERRN EYED NCC Me Fe re 1 9 Paper size stickers i bone teo E CUI HORRORE ee E RR E Ro E an RON NU 11 Pause character entering 06 ccc cece ce een IS ENEKI EEIN EREE TEKKEE 2 2 PIN masking oes ave sree adete hein D bi ntintultbr benda lida arid P RR baniona arte 3 51 PASSCOdE RC UU 3 49 Polling o cM PENA ES RR HARRIS RP RE E 3 14 Being polled 51 iro Rb ntpote OUR SOR GC Rp RH RU RES 3 14 Limiting polling access iecit un nib em ebria v PERSE CE EE 3 15 Regular polling issx sema rh VERTO EN ERA cad URP IE DES EEGddpe Rutas 3 14 Print quality problems v repr doeet ee one recentia en ee Qa ed d ee ds 5 8 Printer Status sights ss sous qna verear opc ete bed Cha bed d VOR ERES TER 14 Printing your Settings ue Dersens ert eer vw ese eese ser erret s EROR der Qa 4 10 Appendix and index Copy settings list 2s so hr ER PR RTCRDCOPESRIA MUNERE qund epbrbvas 4 10 Fax settings list 2 0 54 ci 9 clase e Ee AREE DE ELAN SC EE PUR NUES 4 10 Machine settings list cus esee s emen cs eee v Dre R IUe Y Rad d e eae 4 10 PHOT
4. Getting started 1 13 Getting started Function table 1 14 Level one function Level two function Level three function Summary of setting Default setting A Autodial Entries 1 One touch Dial 01 Enter One Touch Select one touch key and register the fax dial numbers and names Max 55 locations also group numbers on one touch dial keys 3 2 If you register the name you can use the telephone index feature If you register the group number you can use the group dialing 02 Erase One Touch Erase the registration in a one touch key 3 3 2 Speed Dial 01 Enter Speed Dial Select speed dial number and register the fax dial numbers and Max 145 locations names also group numbers as Speed Dial numbers 3 4 If you register the name you can use the telephone index feature If you register the group number you can use the group dialing 02 Erase Speed Dial Erase the registration in a speed dial number 3 5 3 Program One Touch 01 Enter P One Touch Program several operations for a function you frequently use 334 This key can reduce several steps to a simple press of a key 02 Erase P One Touch Erase the programming in a programmable one touch key 3 48 B User Settings 1 Machine Settings 01 Cassette Size Select the size of paper in the paper cassette A4 1 9 02 Protect Passcode Enter the protection passcode for using the security features 3 49 03 So
5. Note To turn the security reception off see Printing from security reception Turning off security reception next column Printing from security reception Turning off security reception When security reception is on an incoming fax goes directly into your machine s memory and the MEMORY RECEIVE light comes on But the incoming fax message is not printed To retrieve the faxes received during this security reception and to return your machine to normal reception until the next time Press Program key D 3 0 4 ENTER If you using SECURITY RECEPTION key press it instead of this operation In which way the LCD shows Security Rx Doc Enter Passcode 9 Use the numeric keypad to enter the passcode Here we ve entered 6296 Security Rx Doc Enter Passcode 6296 Press ENTER f you ve entered the correct passcode your fax machine will print all docu ments in its memory and then erase them Then it will turn security reception off until the next time you ve scheduled security reception or SECURITY RECEPTION key is pressed f you ve entered an incorrect passcode your fax machine will refuse to print and security reception remains on Masking the PIN To prevent unauthorised long distance calls some office telephone systems require you to enter a personal identification number PIN whenever you dial long distance Your fax s PIN mask feature helps you keep that PIN number private With the PIN m
6. esssse n 2 18 Redialt ET 2 18 Changing the dialing type 0 cc cece eee nee e nee eens 2 18 Advanced Features A todialer 122229 tetro nite tbesd teet ace rt Boe ve eon HH 3 1 Autodialer basics 3 1 Using one touch keys sess 3 2 Using speed dial numbers 0 cece eee e eee e nett e eens 3 4 Calleroup dialing serrent perdat rne nd et ete a 3 7 Telephone Index dialing 0 ccc cece cece e nee n teens 3 8 Broadcastine 22121222 rb eet bec e E ete s near cata 3 9 Sending a broadcast fax 0 0 ccc cece cece eee eee een 3 9 Delayed transmission 0 cece cece nee e ene enn eee nes 3 10 Setting up a delayed transmission 0c c cece cence nes 3 10 Batch transmission 00 c cece eee n 3 11 Creating or modifying a batch box cece cece eee nes 3 11 Printing a list of batch boxes 3 12 Storing a document for batch transmission iussus 3 12 Printing a list of stored batch documents 00c cee eee 3 12 Printing a document stored in a batch box 0c cece eae 3 12 Erasing a document stored in a batch box cece eee eee 3 18 Erasing an empty batch box ccc cece cece eee n eee ene 3 13 lun Mec 3 14 Regular polling 12e ten tret Een dent e t e Ee e c 3 14 Being polled seme DAC DR HUE d aa v DAE ao t 3 14 Special Pares 24 odere e tu eee d sare dere do adn 3 16 SOM Keys cuna soccathaa cat d PRI a PR DO mURRE CI ROO ARE 3 16 Mac
7. 14 400 12 000 9 600 7 200 4 800 2 400 bps Yes 8MB 650 pages approx Upgrade Option plus 8MB additional 680 pages approx Total memory capacity Backup time 8MB 72 hours 16MB 36 hours Must be charged for at least 24 hours to reach full charge 230 locations 230 locations Approx 6 seconds per page Document input Document set Original reference position Scanning resolution Scanning method Scanning width Document size ADF capacity Document thickness Grayscale Printout Printer resolution First copy time Paper exit system Appendix and index ADF Face Up PLATEN GLASS Face down ADF Center PLATEN GLASS Front right corner horizontal in dots mm x vertical in lines mm Transmission Normal 8 x 3 85 Fine 8x 7 7 Superfine 8x 14 5 Grayscale 8x 7 7 Copy 300 x 800 dpi Flatbed CCD 208 mm Fax 210 mm Copy width x height ADF single sheet Maximum 216mm x 900 mm Minimum 120 mm x 100 mm ADF two or more sheets Maximum 216 mm x 356 mm Minimum 210 mm x 148 mm PLATEN GLASS Maximum 216 mm x 356 mm 50 sheets 30 2 104 7 g m 13 24 Ib Single sheet 52 3 80 g m 13 20 Ib Two or more sheets 256 level 600 dpi Approx 12 seconds using A4 sized paper in 1st paper cassette Face up exit system ALL Appendix and index Printing method Print speed Receive reduction print Copy reduce and enlarge ratio Smoothing pri
8. 2 19 Advanced Features This chapter describes convenient features of your machine Pune Mm 3 1 Broadcasting asse e paese b eve de e vb d oe a ede ded 3 9 Delayed transmission 0 0 c cece een e 3 10 Batch transmission 2433s idt eta e eaa eben Vor RO E RR RR RUF ra 3 11 ln PEE 3 14 Special atures sisse 3 16 Security features ser eexeese e D IUPE eraren EKAR ER IEAA 3 49 Autodialer Your fax machine s autodialer stores your most frequently called phone and fax numbers for instant recall so you don t have to remember them It s something like an electronic phone book Autodialer basics How do you autodial There are two kinds of autodialer numbers The difference between the two is how you dial them Type How to dial Amount stored One touch Press one of the keys marked 01 55 55 on the left side of the control panel Speed dial Press SPEED DIAL TEL INDEX followed by a 145 three digit identifier from 001 to 145 Total amount of numbers stored 200 Location IDs and the Telephone Index dialing When you store numbers in your autodialer you can give these numbers descriptive names such as Chicago office or Billing department Your machine calls this name a Location ID Your machine s autodialer sorts these location IDs alphabetically Using your Telephone Index dialing you can look up these numbers by their descriptive names just as if you were using a phone book Well explain how
9. 5 Press ENTER to save the setting Sending a fax using a department code For this operation to work two things must be true The four digit department code must exist on your fax machine You must know the department code 1 Insert the document 9 Adjust resolution and contrast if necessary Enter the fax number by either pressing a one touch key entering a speed dial number or dialing from the numeric keypad If you enter the fax number using a one touch key skip to step 5 Otherwise go on to step 4 4 Press START Enter Dept Code Use the numeric keypad to enter the appropriate four digit department code In this example we ve entered 3111 Enter Dept Code 3111 6 Press START again Printing the department time list To print the list press Program key E 1 1 2 ENTER Note If department code operation is protected see left column the fax beeps briefly and then returns to standby mode You will have to turn off the pro tection first then repeat the above The department time list includes the following information for each department code Time period covered by the department time list Each department code Total communication time in hours minutes and seconds HH MM SS Counts the communication time up to 999 59 59 999 hours 59 minutes 59 seconds If the fax exceeds the maximum time it does not count further Total printed pages Counts the pages up to 65535 pa
10. The adjustable slot into which users place documents for faxing or copying Effective printing width The widest image that can be printed on a fax Effective scan width The maximum width the scanner in a fax can scan during trans mission F Code A fax industry standard created by the ITU T for sub addressing password based communications Because F Code is an industry standard your fax machines as well as all ITU T equipped fax machines from other manufacturers can communicate with each other using sub addressing Facsimile or fax A form of communication involving the scanning and decoding of a docu ment into electrical signals and transmitting of the document over telephone lines to another device This device then reconstructs the signals to produce an exact duplicate of the document Also a machine that performs such communication Fallback Group 3 fax machines operate at the highest transmission speed possible on a given telephone line Our systems offer automatic fallback if line quality drops during trans mission the fax machine will reduce speed to the fastest possible level File number A number the machine gives to each document it stores for a batch F Code or polling operation Fine resolution 203H x 196v lpi Also shown as G3F Group 3 fine on some fax units Grayscale Not a level of resolution but a method of scanning and transmitting halftone images Fax machines with grayscale
11. and the receiving fax does just that Your machine has up to 50 mailboxes for these special deliveries When someone sends an F Code fax to you your machine receives it into one of those 50 mailboxes whichever box the sender chooses Sending F Code securely For greater security you can set up a password with each F Code sub address which lets you use secure transmission polling and relay broadcasting when com municating with any other F Code compatible fax machine Guidelines for using F Code 1 To use ITU T sub addressing you must create F Code boxes in your machine 2 Your machine holds up to 50 of these boxes 3 Your machine stores up to 30 documents into each F Code box each document can include one or more pages Creating or modifying an F Code box Choosing the F Code box type Before you set up an F Code box first decide how your callers will use it as a bulletin box a security box or a relay box Bulletin box Stores documents that people in remote locations retrieve by polling the box For example your sales branches could call in at any time to get a printout of your latest prices that you ve stored in a bulletin box A bulletin box stores both scanned and retrieved documents and it holds its contents indefinitely as long as the unit has AC power Security box Receives and stores F Code secure communications Advanced features Relay box Receives documents then relays the
12. 1 If your fax machine is set for Tel Ready reception change it to the reception mode except the Tel Ready Important Your machine can t be polled if it s in Tel Ready mode 9 Insert the document 3 Adjust resolution and contrast if necessary Your fax machine will be trans mitting to the machine doing the polling 4 Press Program key D 1 0 1 ENTER Your fax will scan the document into memory and return to standby mode Once the remote fax machine polls the document you stored your fax machine auto matically erases the document from memory Printing a stored polling document To print a document you ve stored for regular polling without erasing it press Program key D 3 0 1 ENTER Erasing a stored polling document To erase a document you ve stored for regular polling from your machine s memory press Program key D 2 0 1 ENTER Limiting polling access to your fax machine When you set the passcode a calling fax which doesn t present the proper pass code cannot poll from your fax Important The passcode you use for polling operation is not the same as the pro tection passcode see page 3 49 Note Ifyou re using the Block Junk Fax feature see pages 3 53 3 54 even incoming calls which meet the passcode test must come from phone num bers you ve approved To set your fax machine s passcode Decide on the four digit passcode 0001 9999 you want to use Write it down and put it in
13. DARK e To change the contrast setting press CONTRAST repeatedly Nonnik A glowing LED indicates the fax is using the setting named by that LED OUGHT Note To avoid confusing the Light and Dark settings just CONTRAST remember Light lightens and Dark darkens to keep it straight Mixing resolution and contrast in a multiple page When you send the document with more than one page you can select different res olutions and contrasts for each page Insert your documents select resolution and contrast for first page dial and press START Then follow one of the following two procedures When the document is placed in the ADF Select resolution and contrast before the next page is scanned When the document is placed on the platen glass 1 Remove the previous page and place the next page 9 Select resolution and contrast Then press NEXT DOC Dialing pause Some long distance systems require dialing pauses and pauses can also be useful when you re dialing through special telephone exchanges To insert a pause assign REDIAL PAUSE to a Soft key see page 3 16 and then press REDIAL PAUSE The pause character will appear on the LCD Each pause entered lasts for a factory set two seconds For example pressing 9 REDIAL PAUSE 19725552009 dials 9 2 second pause 1 9 7 25552009 Helpful Tip You can change the dialing pause length within 2 to 10 seconds see Changing the paus
14. PCL Page Control Language An industry standard for printer control Some our fax machines include or offer PCL compatible printing for Windows based personal computers Just in case Platen A traditional copier style top to a fax machine or digital copier Some our fax machines and multifunctional products include a platen top allowing you to fax from books and other awkward sources Polling Automatic transmission to a calling remote fax or reception of a document from a remote fax set for this operation Polling is convenient whenever a central unit must receive information from one or several remote faxes The caller bears all telephone charges and pre vents several remote units from calling at the same time See also Secure polling Private line Or leased line A service offered by many telephone systems provides an exclusive phone circuit between two geographic points Your fax does not require a private line See also PSTN Proprietary Non standard In fax refers to a fax feature which works only in communi cations between fax machines that are the same brand PSTN Public switched telephone network the most common type of telephone lines and service in use in contrast to private or leased lines Your fax provides fast reliable data transmission over a PSTN line and does not need a special or dedicated telephone line See also Private line Receiver ID See Station ID Redialing The d
15. To send faxes using the autodialler Set the document and press the one touch key or enter the speed dial number as usual 3 23 Advanced features Page counter You can confirm the number of total printed pages on the LCD Total The total pages your machine has printed Copy The total pages printed for copying Fax The total pages printed for received fax messages Printer The total pages printed for list printing and PC printing Note PC printing is available only when your machine has the optional printer controller kit installed Press COPY COUNT The LCD shows the total pages your machine has printed up to the present Total 000026813 4 gt Stop 9 Pressing the LCD will change as follows Copy 000014702 4 gt Stop v Fax 000006412 4 gt Stop v Printer 000005679 4 gt Stop When you finished confirming press STOP The machine will return to standby mode 3 24 The power of Multi Access Your fax machine s Multi Access feature sharply reduces the time you might spend waiting for the machine to finish its work Multi Access is a more powerful version of what already is a pretty powerful feature called dual access While a fax with nor mal dual access allows you to do two things at once Multi Access allows you to do four operations at once For example even if the machine is 1 printing a copy 2 transmitting from memory and 3 scanning documents for a different memor
16. and it s only the last part of the phone number that the buffer remembers An easy way to avoid getting incomplete telephone numbers on your printouts is to store your most frequently used numbers as one touch keys or speed dial numbers These autodialer numbers will appear in their entirety on your TCR 5 15 Just in case Receiving faxes Q My fax never answers What s wrong A Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack see page 1 7 If you re using a second phone with your machine make sure it s connected properly Q Sometimes when I answer a call with the phone which is connected to my machine I hear a beeping sound that repeats every few seconds Is this a fax A Yes When you hear these fax tones someone is trying to send you a fax Next time press START and hang up your telephone Your fax will receive the mes sage Q Does my fax machine have to be plugged in to the AC power jack to receive a message A Yes Your phone will ring if the phone line is connected but you can t receive a fax unless your fax machine is plugged into both the phone jack and the AC power jack Make sure your fax machine is always plugged in so you never miss an important fax message Q Canlreceive a fax if I m using the phone on my machine A You can receive a fax from the person to whom you re talking When that per son has a document ready in his her mach
17. flash signal to exchange PBX to PSTN before actual phone number DIALING OPTIONS twice P must be entered to the first of number REDIAL PAUSE lafter you enter at least one other character Enter dial prefix to access to alternative telephone network must be entered to DIALING OPTIONS 3 times the first of number If your fax machine is on a pulse not tone dialing line switches from pulse dialing to tone DTMF dialing Use after the actual phone number but before any DIALING OPTIONS 4 times characters such as a long distance carrier s access code which must be in DTMF tone Do not use on a tone line 3 1 Advanced features 3 2 Using one touch keys Your fax machine stores up to 55 one touch numbers using the keys marked 01 55 Entering or changing a one touch number 1 ou Press Program key A 1 0 1 ENTER The LCD shows the empty one touch number Select One Touch 01 No Number Stored Note Ifa one touch number other than 01 appears on the LCD it means that you have already entered a number for 01 Press the one touch key in which you want to store a number or change a previously stored number Here we ve selected 02 and the LCD shows either Select One Touch Select One Touch 02 No Number Stored 02 9 1 555 987 6543 Note Ifyou want to select a different one touch key press that key now Press ENTER Depending on whether you already have a number
18. 02 9 1 555 987 6543 3 If you want to erase a number stored in a different one touch key than what appears on the LCD press that key now 4 Press ENTER The LCD shows 02 Erase One Touch Check Enter Cancel Important Ifyou want to quit without erasing the one touch number you ve selected press CANCEL The fax will return to step 2 5 Press ENTER to erase the number Erase One Touch Complete To erase another one touch number repeat steps 2 5 Or press STOP to return to standby mode Printing a list of one touch numbers Forgot which number is stored in which one touch key Just print a list of your one touch numbers The list includes each key s number the Location ID if any fax telephone number and group number s you ve stored in the key To print a list of one touch numbers press Program key E 1 0 6 ENTER Advanced features One touch fax dialing To dial a fax call using a one touch number 1 Place the the document in the ADF or on the platen glass If you are using the platen glass enter the document size by pressing the DOCUMENT SIZE 3 Adjust resolution and contrast if necessary 4 Press the one touch key in which you ve stored the number What happens next depends on whether you specified memory transmission or real time transmission If you specified Quick Memory transmission Your fax machine scans the first page of your document into memory then dials the other fax mach
19. Also you may use these keys to enter the characters when you are setting up the machine Setting up Pick an installation spot Where should you install your fax machine The location should be Clean Dust buildup can damage your machine However do not use a cover In the open Allow at least 30 cm of clearance around your machine Be sure that you never cover the machine Its vents must be able to breathe Away from direct sunlight This helps avoid overheating Dry Avoid any location where splatters or sprays such as from a water foun tain could reach your fax machine Level and vibration free Near a phone jack Your fax machine uses a standard modular telephone jack also known as an LJU Near an AC power outlet The AC power cord is about 1 8 m long when stretched to its limit and the power cord should never be stretched to its limit Power tips Use a standard three pronged 230 VAC outlet o Make sure the outlet isn t controlled by a wall switch If it is you ll risk occasional shutoffs to the machine causing you to lose fax messages Don t use an outlet which also is supplying power to a large appliance such as a refrigerator or air conditioner Such high consumption appliances can cause draw downs temporary drops in the power available for other equipment on the circuit which could damage your fax machine Usean electrical surge suppressor preferably
20. Macros list page 3 19 Stored polling documents page 3 14 Security receive documents page 3 50 Advanced features Document storage Regular polling documents page 3 14 F Code polling documents page 3 29 Communications functions Delayed transmission explained on pages 3 10 Broadcasting page 3 9 Regular polling pages 3 14 3 15 e Batch transmission pages 3 11 3 13 F Code transmission page 3 32 e F Code polling page 3 33 Programming the Macro key 1 Press MACRO PROGRAM ENTER The LCD shows Select Macro Key M1 No Number Stored 9 Press the Macro key M1 or M2 you want to program or change In this exam ple we ve chosen M2 Select Macro Key M2 No Number Stored 3 Press ENTER If you chose the key already programmed proceed to step 4 Otherwise skip to step 5 Overwrite Check Enter Cancel 3 p Ca S mM gt o R If you want to overwrite the operation already programmed press ENTER If you want to overwrite only the job s name press CANCEL and go to step 9 If you do not want to overwrite the key you have choice press STOP 5 The LCD of stand by mode appears which means the machine is ready to reg ister the steps into the Macro key Fax Ready 11 Jul 2002 13 30 Note It keeps beeping during the job registration in order to make notice of the registration mode 3 17 Advanced features 3 18 Press the keys exactly as you operate the job yo
21. Pages are black The toner cartridge may be defective Remove the toner cartridge and check it for damage If the problem persists replace the toner cartridge Call your dealer t Printouts are too light The toner cartridge may be out of toner or the toner may be very low Remove the toner cartridge and shake it a few times to redistribute the toner inside If the problem persists replace the toner cartridge The toner cartridge may be defective Remove the toner cartridge and check it for damage If the problem persists replace the toner cartridge Your fax machine s printer may be due for a service check Just in case Printouts are too dark The toner cartridge may be defective Remove the toner cartridge and check it for damage If the problem persists replace the toner cartridge Printouts have a blurred background The toner cartridge may be defective Remove the toner cartridge and check it for damage If the problem persists replace the toner cartridge Printouts are of uneven density The toner may be unevenly distributed inside the toner cartridge Remove the toner cartridge and shake it a few times to redistribute the toner inside The drum cartridge may be defective Remove the drum cartridge and check it for damage If the problem persists replace the drum cartridge 5 3 Just in case d 5 4 Printouts have irregularities The paper you re using may
22. The LCD asks if you want to make additional settings for this programmable one touch number O 4 gt Enter Option If you do not want to make additional settings press ENTER Then skip to step 24 If you do want to make additional settings press and ENTER The LCD asks which resolution you want to use for this programmable one touch number Resolution tone 4 gt Enter Press until the mode you want appears Note For any of the following settings choose if you do not want to specify the displayed setting for this programmable one touch key Press ENTER The LCD asks you to select a contrast mode for each programma ble one touch number Contrast 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks if you want the memory transmission on or off when using this programmable one touch number Memory Tx 4 Enter Press until the mode you want appears 17 18 19 20 21 22 23 Press ENTER The LCD asks you for the type of confirmation report you want to set for this programmable one touch number Report 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks if you want to send a cover page for this program mable one touch number Cover Page 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks if you want to turn the Fax amp Copy feature on or off for this programmable on
23. You requested an activity journal or confirma tion report but your fax machine has no record of any fax jobs having occurred The toner cartridge is missing or has not been properly installed in your fax machine Please properly install the toner cartridge During macro registration you pressed the key which cannot be registered in Macro such as Monitor Call key or Security Reception key You tried to enter the same function which is already stored in other Soft key Store the different function The paper is jammed in your fax machine Open the cover indicated on the LCD and remove the jammed paper carefully Either your document wasn t inserted correctly or the fax to which you re sending can t handle the document s page length Reset the page and try again The printer unit of your fax machine has become inoperable Call your authorised Konica dealer 9 7 Just in case What you see on the LCD Please Supply Paper Please Wait Polling In Use Printer In Use Protect Doc Stored Ration must be 100 REPLACE DRUM SOON REPLACE DRUM UNIT PRINTER NOT USABLE Scanner In Use What it means What to do The paper cassette or bypass tray is out of paper Supply paper to the cassette and lor the bypass tray Your fax machine s printer is either warming up or busy Please wait until the fax is finished printing and then re try your command or opera tion You tried to store the polling document i
24. column of the error report indicates the specific problem encountered D codes Occur while dialing e R codes Occur during reception e T codes Occur during transmission Specific errors Following are some error codes you may see on an error report Dialing errors D 0 8 The remote unit didn t respond the call couldn t be completed or STOP was D 0 8 pressed during dialing Re try the call If your machine repeats the message call the remote fax unit s operator and verify that unit is operating properly D 0 2 The remote unit is busy Try the call again D 0 6 Either the remote unit didn t respond the call somehow didn t go through or D 0 7 STOP was pressed during dialing Try the call again 5 9 Just in case Reception errors 5 10 R 1 1 R 1 2 R 1 4 R 2 3 R31 R 9 8 R 9 4 R 4 2 R 4 4 R 5 1 R 5 2 R 8 1 R 8 10 R 8 11 The calling fax machine didn t respond to your fax machine This can hap pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode The two fax machines were incompatible Your fax machine sends and receives only ITU T Group 3 see Glossary page 5 17 fax communication the industry standard since the early 1980s Someone pressed STOP at the receiving fax machine Poor phone line conditions made fax communication impossible Call some one at the remote machine s location The sending fax machine detecte
25. normal we re referring to the amount of text and or graphics on each page This is based on an industry standard test docu ment The toner cartridge It yields 16 000 normal A4 sized printouts see Specifications page AI 2 Note The toner cartridge included with your machine is starter toner cartridge which yields 3 000 printouts Please purchase regular full yield toner car tridge from your authorized Konica dealer To install these supplies Important Gently close the top cover so that you don t catch your hands possibly injuring them Pull up the top cover 3 Unpack a new toner cartridge from its release and open the top cover Slide the printer cover release and open the printer cover carton Then holding the toner car tridge with both hands slowly shake it to distribute the toner evenly inside the cartridge Note Do not touch the roller of the toner cartridge Gently install the toner cartridge in the printer making sure the toner car tridge s two pins fit in the slits inside the printer frame Unpack the drum cartridge from its carton Note Shield the drum cartridge from light especially strong light Later if you have to remove the cartridge from the machine immediately wrap it in a thick cloth to protect it from light Gently install the drum cartridge in J the printer making sure the dru
26. 15 Soft Key labels 5 ces ciesndanaranieai ohh E EAE EE E Mow ades beans 1 1 Soft KEYS So A E A AEA E E A E 1 3 3 16 SCHIE esc exper E E E T a A ERAS S Edd E E A 3 16 Sorting COPIES 4 icc ce eed EEPE E RN RR RW EA ARTERE a ER PPP PA EEEE 2 13 Special features oor k4s ie xenb te xe pu ek x RE EA E CES EEEE 3 16 Activity journal 5 ous dept aseee oh va oe xus OR VE Qn Me ad d cope sd esed 3 20 Audible alam etecsskbexe ar C RERO arden nde E ia ai E qe dU dete deret 3 22 Cover Pa nus ici eis velo We VR RR RENDIR VI dL PE Fai Qi e s 3 22 Dial Prefix 2 e RR RE asa eae eek VER khe e dr oni neq Pes 3 23 Fax amp CODY oboe xesbreRixresete NUR RIXSQ MEE CR NR sks Ba Ones OEE 3 20 F Code Boxes 55 2sesveruete ke v Ehe Lr arbe der tae ide VON E XE eda a 3 25 MACRO Key8 ouien o a A EDT e PUN Reed d Eod iV PR Ru Ebor 3 17 Programmable one touch keys sess 3 34 hii TUTUP 3 21 dc Mr 3 16 Specification8 seosre sh y ee p ERA T PRG RiER De Redi ed Sici pedore G AL1 AL2 ALD Appendix and index AL6 Speed dial numbers 124v steer RC acta MAY PARA ERRARE RR UU PUES 3 4 Entering or changing csse voto rh RE Reve ebTal eee xps p DC DM 34 Frasin DT 3 5 Fax dialing via speed dial 0 00 ccc ccc cece ea EEn EE eens 3 6 Printing a list of speed dial numbers isses 3 5 Subscriber ID your fax s phone number 000 c cece cece ete eee eens 1 19 T Telephone Index dialing s 5 5 eser eee deter e tea ee Coda
27. 2 3 However if all 99 delayed commands are programmed you can always transmit with the Real time transmission from ADF see page 2 3 Setting up a delayed transmission Important Your machine only remembers the day of the month that it s supposed to send a delayed transmission It does not remember the month itself So if you want to send a transmission at 5 05 PM on June 26 don t program the transmission sooner than 5 06 PM on May 26 To set up a delayed transmission 1 Insert the document and make any necessary adjustments 9 Press ADVANCED FUNCTIONS The LCD shows 1 Delayed 4 gt Enter Press ENTER The LCD shows the current day of the month followed by the current time in 24 hour format Delayed Enter Time 06 17 16 Use the numeric keypad to enter the day of the month and the time when you want the fax to send the delayed transmission Note Press 4 to move the cursor left or to move it right Here we ve set the transmission to occur on the 11th at 11 05 PM Delayed Enter Time 11 23 05 5 When the date and time are entered press ENTER to save the delayed trans mission The LCD shows Enter Fax Number Enter the fax number for the delayed transmission document You can either press a one touch key enter a speed dial number or use the numeric keypad to enter the fax number Press START Your machine returns to standby mode while showing this on the LCD Reserved 11 Jul 2002 17 1
28. 3 To enter a new code in a department code list that s already been started press ENTER The fax will skip to the next empty position in the list Note If you want to modify an existing entry in the department code you first clear a department code you want to modify and then enter a new code see Clearing a department code right column 4 Use the numeric keypad to enter the four digit department code 0000 9999 Here we ve entered 1555 Enter Dept Code 001 1555 To change one digit press lt to move left or to move right until the cursor is under the digit then use the numeric keypad to enter the correct number 5 Press ENTER to save the setting To enter another department code repeat steps 4 5 To stop entering department codes press STOP to return to standby mode Advanced features Clearing a department code 1 Press Program key C 3 0 2 ENTER The LCD shows Select Department No 001 1555 Note If department code operation is protected see next page the fax beeps briefly and then returns to standby mode You will have to turn off the protection first then repeat this step 9 Press 4 or until you see the code you want to clear Here we ve selected 3111 Select Department No 005 3111 3 Press CANCEL The LCD shows 3111 Erase Dpt Code Check Enter Cancel Note Ifyou want to quit without erasing the department code you ve selected press CANCEL The machine will return to
29. AMUSE d ianari E ROEE E r E e ERE ia aa aA 4 10 Programmable one touch keys sees 3 34 Q Quick memory transmission ssessssssee teen tent e eee n nee nnes 2 3 R Real time transmission 04 8 9edadciadd on E apres keknesterisbe enden 2 3 Receiving fakes Aw MP aetna uc 2 10 hodplur dM 2 6 Reports confirmation cv vues eere rep RR He ER Gh a v c deed ei bee s 3 21 S Security features nies verha PNE RR Rp en vr ew DONDE RUNI DAN Te eae sog 3 49 Block Junk Fax 2 vele eer eR ERU DEUS RR REN odd Vu debe D baba 3 53 Department cod s sospese pr arani cane e E Ueber oe XUI RE RU eg 3 55 Masking the PIN 3 is3ssccseu0 Rey y n eda epi a res 3 51 oco dE 3 49 Security teception iuo ger wet gue arash anaes aree Rande did arce afa 3 49 Securty TECE pt Ocina Kee des PEE VON RI Un anne EEA 3 49 lontano 3 49 Sending faxes esser rere ru v INE Tak e e AY EE GR AEG Redon d ardent 21 Setting UP rors ied n 15 Adjust the monitor speaker s volume 00 cece eee e eee nee e ene enas 1 8 Attach the extension paper tray sssssessese I 1 7 Initial settings eoe une ter sist cont and env s eee need Raw da ers e Roni 1 18 Installing the printing supplies sese 1 6 Pick an installation spot 0 ccc cece cece cent tenet e ete e nee n nen ees 1 5 Turning off the transport mode s sss 1 8 Unlocking the mirror carriage sssseseeeee ent n ene iia
30. Ans Fax Ready mode Use it if You re using an answering machine that s connected directly to your fax machine In this mode An answering machine connected to your fax machine answers each call If a voice call comes in the answering machine begins to record the incoming message If your fax machine hears a fax tone it begins receiving the fax message Using an answering machine with your fax machine To connect your answering machine to your fax machine 1 Set the fax machine for Ans Fax Ready as described on right column Set your answering machine to answer calls after no more than two rings See the answering machine s instructions if necessary Create a new outgoing message on your answering machine Here s a suggested message Hello You ve reached your name or telephone number To leave a voice message please wait for the beep To send a fax press START on your fax machine Thanks for calling Important Your answering machine s outgoing message must be no longer than 10 seconds Detection of silent fax machines Some older fax machines don t send fax tones when transmitting which can cause problems when using an answering machine with your fax But your fax machine can accommodate these silent machines without disrupting your answering machine operation Basic operation How to select the fax reception mode Press Program key 1 and then press ENTER seven times The LCD shows yo
31. EET E NR RES 2 10 Lone rr T 4 5 Reduction margin sisses esi cate cise eae depre a REPEAT ARI Y 4 3 ntm REM V T 4 1 Rx reduction rate uersus sero da ur ras qua sene sese a ewe uns nde 4 8 Security TECEPLOM siinon ree i ient V aacete oor mr eb Aea E ng Eee RR PEE 3 49 TOL CFADSTBESSIOD i56 50s Rettore REG deiode nd aet basrate dt dvi Rubr ind 4 2 lc x re ent 21 hona MM RTI eks ood chad dea aah aes on eee aan dae ga eet ae 2 10 Reception Modes o eeober RE RR X7 AREA aad Sab hen Rees UR REDDE 2 10 Sending inse Dares e eke Reb EORR EN oU DRE DERM RE peg 21 Cancelling commands ccc c cece cence eee n 2 7 Contraste sic sedebat ctetur qu edel sues ws inpet s ueniat mens dees 2 2 Dialing pause sicco e 3 e IU RR ERE eae E ETE Y ERS 2 2 from Memory ecce Rp EUR EUROS T SCR ER LEE RDRE E dus 2 3 How to set the document ccc cece cence cent n eee ent e tenn en eens 2 1 Mi POA time 56 us teer Eea ato nica tens suu tdetha dades dus dS iau alid 2 3 Resolution grayscale esses 2 2 using monitor call key sese 2 6 using the ADE iss eicere SX RUBEIN REMAIN IU ERRAT RIPE RE aa eal 24 using the platen glass ssssssessessss n 2 5 leuc EMT 3 25 Bulletin Hok REID 3 25 3 29 huindsd eara TT E E OERE E E 3 27 Erase TX Do PEU 3 27 Overwrite Don usezekssheseeemerk eere reU erue PW Ape Ps 3 27 RE Protect rrr 3 27 Creating or modifying issiron eitri tn Ebr chewed ba
32. Enter On Print the document automatically when the box receives it Off Print the document manually when you want to print it Press lt or until the mode you want appears Then press ENTER to save the setting and go on to the next one Overwrite Doc Overwriting documents tells your machine if it should overwrite erase existing documents when it receives a new one Note This setting is available only when the reception protection setting is set to off see Rx Protect above Overwrite Doc O 4 gt Enter On When your machine receives a new document into this box it will erase any documents currently stored in it Off When your machine receives a new document into this box it will not erase the documents stored in it Your machine can store up to 30 documents each document can include one or more pages in each box Press 4 or until the mode you want appears Then press ENTER to save the setting and go on to the next one Advanced features Erase Tx Doc Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves polls the document Erase Tx Doc Off 4 gt Enter On Your machine erases the document from the box as soon as it sends it If you choose On this box can be polled only once per document Off Your machine does not erase a document from the box when it s polled As long as your machine holds Ac power and you do
33. Enter the fax number by using the numeric keypad Also enter access codes with the number just as for a regular phone call Tel Mode 919725552009 5 When you hear fax tones from the remote unit press START 6 At the end of the operation your fax machine beeps and displays 919725552009 Complete Note Ifthe call fails and you used MONITOR CALL to dial press MONITOR CALL to hang up Or if you ve pressed START to begin the fax transmission press STOP to end it Also see Redialing manually below if the call fails 2 6 Redialing Automatically fax redialing If your fax call fails your machine automatically redials it In this Auto Redial mode your fax automatically redials the number up to two times at one minute inter vals Note You can change the redial time and interval settings See Changing redial settings page 4 5 While in the Auto Redial mode the machine can continue to receive faxes and can make as many as 99 fax transmissions Note If you used the MONITOR CALL key to dial the call you must redial manually see below Note Ifthe last redial attempt fails your machine may print and or display error messages Redialing manually You can always redial calls manually And you must redial manually if you used the MONITOR CALL key to dial the failed call Note To use the REDIAL PAUSE key you should assign it to a Soft key in advance See page 3 16 To redial a
34. IAE a a Re det RAS 2 6 Reviewing or cancelling commands 0 esse eee e eee ee 2 7 Printing a delayed command list cece nee eens 2 8 Printing a stored document 2 8 View the result of fax transaction u a 2 9 Receiving faxes iisissrisisraiiss tist m 2 10 Answering calls manually sannana 2 10 Reception modes cece cece cece cece e 2 10 How to select the fax reception mode 0 cece cece eee eee 2 11 If the paper runs out while fax reception 0 cece eee 2 11 Making copieS cece ELE eee e ent enn e een en ens 2 12 Your machine s copier features c cece cece cette ees 2 12 Basic copy procedure 2 12 SINGLE CODy tee Ga Hae EERE ea Edo S E TO e ER 2 12 Stacking multiple copies 0 ccc ccc cece e eee een tenes 2 18 Sorting multiple copies using ADF sssssseeeeeene 2 13 Enlarged or reduced copies 2 18 Using the bypass tray ccc ccc ee IH 2 14 Memory overflow message 00 c cece eee n eee n nee ees 2 15 If the paper runs out while copying cece eee eee eee 2 15 Making copy settings ccc c cece cece nett nee e rites 2 15 Negative Positive reversing black and white areas 2 17 Copy protection gids cndravey chee EY VER Eher Re ee tater 2 17 Using your fax machine as a phone ccc sseeees 2 18 Dialing a telephone number 0 cece eee eect e teens 2 18 On hook dialing
35. LCD shows your fax s current set ting Silent Mode Off 4 gt Enter 9 Press 4 or until the mode you want appears Note If you chose On the silent mode of Ringer Alarm or Key tone can be set to be available If you chose Off the machine will ring and beep as usual If you chose Off skip to step 10 Press ENTER to save the setting The LCD now asks if you want the ringer to be on or off Ringer Silent Off 4 Enter 4 Press 4 or until the mode you want appears If you want to turn off the ringer select On and the machine will be quiet Otherwise the machine will ring Press ENTER to save the setting The LCD now asks if you want the alarm turned on or off Alarm Silent Off 4 gt Enter 6 Press 4 or until the mode you want appears If you want to turn off the alarm select On and the machine will be quiet Otherwise the machine will beep Press ENTER to save the setting The LCD now asks if you want the key tones on or off KeyBuzzer Silent Off 4 gt Enter 8 Press 4 or until the mode you want appears If you want to turn off the tones select On and the machine will be quiet Otherwise the machine will beep when the keys are pressed 9 Press ENTER to save the setting If you turned off the alarm or the key tones in the steps above your machine gives you the option of setting the volume for the alarm and key tones If this option appears skip to step 10 If you
36. Mode Dial the number you want Use either the numeric keypad a one touch key a speed dial number or telephone index to dial 2 18 Important Your machine s monitor speaker is not a speaker phone If a person answers the call pick up the telephone s handset to speak Note Ifthe call fails press MONITOR CALL to hang up Redial Note To use REDIAL PAUSE key you should assign it to a Soft key in advance See page 3 16 1 Lift the telephone s handset which is connected directly to your fax machine to get a dial tone 9 Press REDIAL PAUSE The LCD will show View Redial History 0 1234567890 3 Your machine can remember the latest 10 dial numbers Press lt or until the dial number you want to redial appears 4 Press START When the other person answers use the telephone to speak to that person Changing the dialing type If with your machine set for pulse dialing you must enter tones DTMF during a call press DIALING OPTIONS once the symbol will be shown on the LCD Your machine now will tone dial all subsequent numbers Note To use DIALING OPTIONS key you should assign it to a Soft key in advance See page 3 16 Note Using this key enables tone transmission from the numeric keypad after the call is connected When you hang up the call your machine will return to pulse dialing for the next call Basic operation This page is intentionally blank
37. Place the document in the ADF or on the platen glass And adjust resolution and contrast if necessary 9 If you are using the platen glass enter the document size by pressing the DOCUMENT SIZE 3 Press GROUP Enter Group No G 4 Use the numeric keypad to enter the group number you want to send a fax Note Ifyou want to send a fax to several groups at a time press BROADCAST then repeat steps 2 3 Also you can include the one touch location speed dial location and up to 30 manually dialed number See Broadcasting page 3 9 5 Press START Printing a call group directory Your machine can also print a call group directory This lists all your stored autodialer numbers by Location ID and lists the groups to which these numbers belong The directory divides the call groups into four banks 01 09 the list shows 00 10 19 the list shows 10 20 29 the list shows 20 and 30 32 the list shows 30 If you spec ify call group 0 which puts the number in all call groups the directory shows all numbers see right column Advanced features For example the directory might show 4 003 Katz Cat 12345678901234567890123456789012 In this list one touch number 01 01 is in groups 4 10 and 14 one touch number 02 02 is in group 1 one touch number 03 03 is in groups 20 and 32 speed dial number 001 S001 is in call groups 2 and 4 speed dial number 002 S002 is in groups 7 10 and 21 and speed
38. Prefix No 131 1234567890 Note If you wish to erase your PIN number press CANCEL to erase all pro grammed numbers before proceeding to step 5 5 Press ENTER to save the setting Advanced features Sending faxes with Dial prefix feature Note If you use the MONITOR CALL key to dial you cannot use DIALING OPTIONS key You must assign Dial Prefix to one Soft Key in advance and use it To dial using the numeric keypad 1 2 3 4 Set the documents Press the Soft Key assigned DIAL PREFIX once or DIALING OPTIONS three times then the LCD will show a symbol to indicate the access to the alternative telephone network Press Start Dial a cost centre code 2 or 3 digits if you selected this option when ordering Cable Telecom service Enter the fax number using the numeric keypad Press START Notes You must enter the full National Code telephone number when dialling tele phone numbers via any network You can not enter the Soft Key followed by the one touch or speed dial key see below for more information To dial using the one touch or speed dial keys In order to send faxes using the one touch or speed dial keys you must instruct your fax machine to access the alternative telephone network when you store the fax number into your autodialler To enter the access number into your autodialler Before entering a fax number press the Soft Key assigned DIAL PREFIX And then enter the fax number
39. REESE Ri iR AW WR Y Ud ELLA GV ERTER EKAT SA 4 8 2 bin GRAY aeter se Du dita dum Pide E na RUD RR RE QUSS RU DURS UAR RENS 4 9 Primary standby Mode 41er terrre mes d ee Re ev E pets 4 9 Setting Sleep mode cnr dare me Cree prot essa qd tg rg red Linas 4 9 Setting the silent mode cece cece teen n etn een tenn eens 4 8 for reception isses eb E Rt v pi a e Y Y GA eed NEP URP ES EE ae ees 4 3 Half page reception 1352s eutbo p ds cane Midas Mas ae CLURUERTIP ERE RE CARP Rd 4 3 Number of TINGS oe essi esee pariat vy reat brad udo ey beds 44 Print reduction rate issssessessssssese mn 4 3 Reduction margin iius cae vert exebe bep Rar EO REX ea e ry nas 4 3 for transmisso sis creber ver ben Dd ux MAS eq dae sad OR ATUS UE SX eee 4 1 HOM Mode Rm 41 Memory transmission 0 c cece eee mn 4 2 Primary contrast mode issee trap ck a Ep nR ag tong RIEN EROR eu Raed 4 1 Primary resolution mode 0 cece cence eect nee e 4 1 Quick Memory transmission ssessse e ene eee enes 4 2 TTD Transmitter OX Taie FR DURS ove Ee Bas CURE hp FS ee 4 2 Print your Settings oes zie eret ee X ace eet es rane une Ie dp os 4 10 Copy Settings 4 5 5 skh seve iR EEPRORDURE SE E Deb prx eR E Rs 4 10 Fax Settings M RTT 4 10 Machine Settings 1 p ceo rr Re PR be edes eei eta bad ds 4 10 Comm Cancel Conf rm sassis e sb dec everti ROVER REN RRLPISqeE eae ees 13 Comm light sisse eee Rex bee ua eni UPS ORT Oona eS 1 8 Co
40. Storing a document iusso sorteos oes een Redes baba ed Wet ires 3 12 uidi m 3 53 Broad Cast P MT 13 Broadcasting esie ed ea ce p ya ua qa T DERI X YER PIE RS 2 8 3 9 Reviewing or canceling parts of a broadcast 2 8 Bypass Key 222m dduey ee e e ae pela dd eda RAS ee oR YT EPI 1 3 C Calleroup dialing vica t eod re NQREUURHEPDISE G MUEPURONEEPPRRNR ES 3 7 Cancelling commands 0 00 cece diii Tris taae a REE EEEE E EREE 2 Printing a delayed command list 0 eect nce etn ene ne ences 2 8 Printing a stored document 2 8 Review Commands 00 0 cece cece cence mn 2 7 Caring for your fax Machine csse sese ere tebterverePA Xd de beatae es 5 12 Corrective cleaning secius duda e YR rr E VR RARE EIS 5 12 Changing the default settings fof COPYING i iuneiuiewecebs er DUEE oh tnd Ra pagas ket ge deo a lU s 4 6 Copy auto reset time iliis 4 7 Primary Contrast i iin ccav came o eni reeerpeatgpey dee Pe Rew ed epp ea 4 6 Primary document type 0 c cece cece cece tence nn 4 6 Appendix and index Print margifi epsa nrn s ua on DER dud e x anu qute Lamb Ret era neh eee 4 6 Setting copy aul usse nes wbesexib ex Wang dcr es dra oaa dere b pea eres 4 7 Setting Negative Positive cesses 4 7 for dialing 5 1e ecozzeeeqier mer x E E E EE evento arp eee apatt 4 5 Pause length 25 212 Ree ee meyer heb dad eave ERRARE 4 5 RedialSettinps ueris bres eU eoe Dra anne wan ee ee VES 4 5 for operation cose b
41. The machine will return to standby mode Note Ifthe F Code box is not storing any documents the machine briefly displays the following and then returns to standby mode 03 F Code Document No Document Stored 8 Press ENTER to erase the document s and to return to standby mode F Code Document Complete Using a security box Printing a document you receive When your fax machine receives a document via ITU T sub addressing to an F Code security box your machine prints a message to let you know The message lists 1 the F Code box number that received the document 2 the Box name 3 the remote machine s TT if any and 4 the file numbers stored in the F Code box You then have a certain number of days see step 17 and 18 on page 3 27 in which to print out the document before your machine automatically erases it Note For this operation to work two things must be true You must know the F Code security box s two digit number You must know the F Code security box s four digit I D code To print a received message 1 Press Program key D 3 0 2 ENTER The LCD shows Select F Code Box 01 Konica Use the numeric keypad to enter the two digit number 01 50 of the F Code bulletin box that stores the document you want to print We ve entered 03 Select F Code Box 03 Konica America Advanced features 3 Press ENTER The LCD shows 03 F Code Document Enter I D Code Note Ifthe F Code sec
42. abilities interpret photographs in levels of gray between white and black The transmitting fax machine must have grayscale ability to send a photographic image accurately but the receiving machine does not need it to print the image Group 3 Refers to fax machines that use digital encoding These units transmit one page in less than one minute and produce resolution of 203 x 98 203 x 196 or 406 x 392 lpi Halftone See Grayscale Handshaking An exchange of data between telecommunications and or computer equipment that introduces two systems to each other For example faxes use a handshaking protocol to identify the ITU T group of each unit and to begin fax communication Hub See Relay broadcasting Hz or Hertz A measure of frequency equal to one cycle per second Used in the specifica tions for a fax machine it identifies the Ac power the unit requires ITU T International Telecommunications Union Telecommunications Sector Formerly known as CCITT for Consultative Committee for International Telegraph and Telephone A telecommunications forum for member countries of the United Nations whose Study Group XIV established the primary groups for fax equipment covering communication protocol and transmission Our Group 3 fax machines offer the fastest transmissions allowed by the ITU T when communicating with other Group 3 units ITU T Test Document 1 Also called the Slerexe slehr rehks
43. call groups If necessary review Call groups page 3 7 If you do want to enter or change the call group number go on to step 11 If you do not want to enter or change this number s call group skip to step 12 11 Use the numeric keypad to enter the call groups for this number There are 32 possible call groups numbered 1 32 Here we ve entered 6 to assign this speed dial number to Call Group 6 005 Group No 6 If you want to assign the number to more than one call group insert a comma after each number except the last one by pressing GROUP Here we ve entered 6 GROUP 1 7 GROUP 3 0 to assign this speed dial num ber to Call Groups 6 17 and 30 005 Group No 6 17 30 Helpful tip To assign this number to all 32 call groups enter 0 zero Advanced features 19 Press ENTER The LoD will display the next empty speed dial number If you want to enter this speed dial number go back to step 4 If you do not want to enter any more speed dial numbers press STOP to finish If you do not want to enter the currently displayed speed dial number but do want to enter another speed dial number go back to step 2 Erasing a speed dial number 1 Press Program key A 2 0 2 ENTER The LCD shows the speed dial number you have already entered Enter Speed Dial No 001 9 555 584 6950 Note Ifthe speed dial number that appears is other than 001 it means that 001 is empty 9 Use the numeric keypad to en
44. ccc cece cece eee ene eee 1 7 Plug in and power up sssssssesee e SIERE nee ens 1 7 Turning off the transport mode 0 ccc cee eee eee eens 18 Adjust the monitor speaker s volume 0cc cece enn e ees 18 Loading paper 0 cece cece cnet e E ESE ES EEES 18 Operating tis 2o sein rates oce Se dai ie erede dae 1 11 Changing modes ssssssssssss teen ene enn e eens 1 11 Turning off the power ssssssssseee Ie 1 11 How to operate the machine 0 cece eee e eee eee eens 1 11 Entering characters 1 12 Searching the functions using the cursor key ssusuuuueu 1 18 Function table ac eis secrete hs walkie pee IEPER ER I 1 14 Initial SetttnpS veio cade vec er n eb e ee ced c p Places 1 18 Getting started 4 rose reka epu ced cedo gs PICS 1 18 Clearing stored settings 0 0 00 ccc cece cece nee e 1 18 Entering initial settings 1 18 Basic Operations Seriding TAKES 1 oeste Te wand oda or e es e ade ra ee pe ale 2 1 Guidelines qp Me 21 Memory transmission sme 2 8 Memory overflow message 00 cece cece e ene e nee e ees 2 3 Quick memory transmission 6 cece eee eee neta as 2 3 Real time transmission Non memory transmission 2 3 Sending a fax using the ADF cece eee ee 24 Sending a fax using the platen glass isses 2 5 Sending a fax using MONITOR CALL key sess 2 6 Redialing 4 icc e esaek arrin e ER
45. characters in length 11 Press ENTER to save the setting Copying with the Macro key To copy using a Macro key 1 Insert the document 9 Press the Macro key in which you ve stored the copy command 3 Press START if you have not registered START in the Macro key Printing lists using the Macro key To print a list using a Macro key 1 Press the Macro key in which is programmed for the printing lists 9 Press ENTER if you have not registered ENTER in the Macro key Storing fax documents with the Macro key To store a fax document for either polling or F Code polling using a Macro key 1 Insert the document 9 Press the Macro key which is programmed for the storing operation you want to use 3 Press ENTER if you have not registered ENTER in the Macro key Fax dialing with the Macro key To dial a fax call using a Macro key 1 Insert the document Press the Macro key in which you ve stored the fax communication com mand 3 Press START if you have not registered START in the Macro key Your fax will perform the operation now or at whatever time you programmed If you programmed this key to delay its operation the LCD shows If you programmed this key to perform the operation immediately after you press it the LCD shows the number Erasing a Macro key 1 Press MACRO PROGRAM twice ENTER The LCD shows Select Macro Key M1 Activity journal 9 Press the Macro key M1 or M2 you want to erase Here we ve chosen M2 S
46. chosen light contrast Contrast Light 4 gt Enter 5 Press ENTER to save the setting By following the steps above you ve set your defaults for scanning Before copying documents you can override these default scan settings for that copying To override the default document type and contrast settings before copying a docu ment Press DOCUMENT to change the document type Press CONTRAST to change the contrast Once your document is copied your machine returns to its default settings Adjusting the copy print settings Default setting Margin 24 mm Your machine s print margin for copying is measured in millimeters mm We ll define print margin by explaining how it s used When an original document is scanned the machine measures the document s length and compares it to a the length of your selected paper not include the print margins plus b the print margin you set If the length of the document is longer than a and b put together your machine prints the document on more than one sheet Note A print margin setting of 24 mm will print most documents as single pages Try this combination first and then only if you have problems with it select different settings Press Program key B 3 0 2 ENTER The LCD shows the current print mar gin for copying Margin 00 85mm 24 Use the numeric keypad to enter the print margin you want If necessary press 4 or to move the cursor In this example
47. dial number 003 S003 is in all groups 1 to 32 To print a call group directory press Program key E 1 0 9 ENTER 3 7 Advanced features 3 8 Telephone Index dialing Telephone Index dialing makes your autodialer even more like an electronic phone book Telephone Index sorts and displays numbers alphabetically according to their Location IDs so you can find them and dial them easily To dial using Telephone Index For a fax call Place the document in ADF or on the platen glass And adjust resolution and contrast if necessary Press SPEED DIAL TEL INDEX twice The LCD shows the first listing in your fax machine s Telephone Index Telephone Index A ABC Company 01 The Telephone Index sorts entries alphabetically in the following order 1 by alphabet 2 by number and 3 by symbol If the listing that appears is the one you want to dial skip to step 4 Otherwise proceed to next step Scroll through the listings to find the one you want You do this by pressing the following cursor key Aor Y to select the character set alphabet number or symbol for the first character of the Location ID aor gt to check different listings within that character set Note The scrolling is open ended For example when you run out of listings beginning with alphabet A pressing lt or automatically moves you into listings beginning with other characters When the LcD displays the name
48. fax call manually without using the MONITORICALL key 1 Set the document and set the resolution and contrast 9 Press REDIAL PAUSE The LCD will show View Redial History 0 1234567890 Your machine can remember the last 10 dial numbers Press 4 or until the dial number you want to redial appears 4 Press START To redial a fax call manually with the MONITORICALL key Make sure the document is in the ADF and that the resolution and contrast are set 9 Press MONITOR CALL to get a dial tone 3 Press REDIAL PAUSE The LCD will show View Redial History 0 1234567890 Your machine can remember the last 10 dial numbers Press 4 or until the dial number you want to redial appears 5 When you hear fax tones from the remote unit press START To redial a voice call manually using the telephone which is connected to your fax machine 1 Lift the telephone s handset to get a dial tone 9 Press REDIAL PAUSE The LCD will show View Redial History 0 1234567890 Your machine can memory the latest 10 dial numbers Press lt or until the dial number you want to redial appears 4 Press START When the other person answers use the telephone s handset to speak to that person Basic operation Reviewing or cancelling commands Your fax machine can store many jobs in its memory And it keeps track of each one by assigning it a command number like C01 Delayed commands redial attempts and current fax
49. faxes you receive are half page memo sized messages When activated this feature tells the machine to combine two of these half page receptions onto a single sheet Half page reception only combines half page messages sent back to back during the same transmission It won t combine two half page faxes from separate transmissions To adjust the print settings Default setting Rx reduction rate Auto Reduction margin 24 mm Half page reception Off 1 Press Program key B 2 0 2 ENTER The LCD shows the current print reduction rate Rx Reduc Rate Auto 4 gt Enter 9 Press 4 or until the reduction setting you want appears In this example we ve chosen 100 Rx Reduc Rate 100 4 gt Enter 3 Press ENTER to save the setting The LCD shows the current reduction margin Margin 00 85mm 24 4 Use the numeric keypad to enter the reduction margin you want If necessary press lt or to move the cursor In this example we ve chosen 38mm Margin 00 85mm 38 5 Press ENTER to save the setting The LCD shows the current setting for half page reception Half Page Recpt Off 4 gt Enter 4 3 Changing the default settings Press 4 or until the setting you want appears In this example we ve cho sen On Half Page Recpt On 4 gt Enter 7 Press ENTER to save the setting Setting the number of rings Default setting 2 times You can set how many times your fax machine will ring before answeri
50. in areas of Direct sunlight Dusty conditions Near floppy disks or other computer media computer screens or any other mate rials sensitive to magnetic fields DO NOT BURN TONER CARTRIDGES The toner powder is extremely flammable Exposure to flame can cause toner cartridges to burn or explode causing serious injury Be careful not to get the toner powder in your eyes Ifthe toner powder gets in your eyes wash your eyes well and see a doctor Keep cartridges away from water or oil Do not expose cartridges to direct sunlight Do not expose the cartridges to static or other electrical shock vi This page is intentionally blank Welcome to your Konica fax machine These instructions are divided into the following sections Getting started page 1 1 describes how to set up your machine operating tips and some important settings that you should perform before you use your machine Basic operations page 2 1 describes the basic operations of the transmission reception and copying Advanced features page 3 1 describes the convenient features of your machine Changing the default settings page 4 1 describes how to change the settings of your machine Finally Just in case page 5 1 helps you if you ever have a problem with your machine It also tells you how to give your machine the kind of easy sensible care that should keep troubles to a minimum Thanks for
51. information e Assigned number starting each day at 001 Remote location called The destination name Starting date and time Result of the call If preceded by an asterisk this signifies an ECM commu nication If preceded by a pound this signifies communication was via the highspeed V 34 modem Note Your machine s LCD shortens the word Transmission to Tx and the Reception to Rx 1 Press COMM CANCEL CONFIRM twice The LCD shows Communication Result Comm Cancel Enter Note If you want to go back to the previous display press COMM CANCEL CONFIRM 9 Press ENTER The LCD will show the latest fax transaction Tx001 ABC OK 10 12 10 26 v 3 Press V or A until the transaction you want appears Note You can print a result of the fax transaction appears on the LCD by pressing ENTER 4 If you wish to exit this mode press STOP Printing all result of daily fax transactions If you want to print all results of fax transactions press Program key E 1 0 4 ENTER Note You can set your machine to print all results of faxing automatically See Setting the Activity journal on pages 3 20 3 21 for more details Basic operation 2 9 Basic operation 2 10 Receiving faxes Answering calls manually In any reception mode you can always answer calls manually if a telephone is con nected to your machine Just pick it up as you would if using a normal phone If you hear someone speaking to
52. isopropyl alcohol 3 Open the scanner cover by holding the scanner cover release Important You must hold the cover open It won t stay open by itself 4 Use the cloth with the rollers cleaner to clean the face of the rollers Rotate the rollers by hand to allow cleaning of the entire roller surface 5 Open the inner cover fully Important You must hold the cover open It won t stay open by itself 6 Use the cloth with the rollers cleaner to clean the face of the rollers Rotate the rollers by hand to allow cleaning of the entire roller surface Just in case If you have unsatisfactory printout quality Your machine automatically cleans its charger and transport roller two items which are very important to printout quality So if you notice poor printout quality whether on received faxes or on copies it may mean that your machine requires service Review Print quality problems pages 5 3 5 4 and see whether any of the proposed solutions helps your machine If none do please call your authorised Konica dealer Cleaning the platen glass contact glass and white pad 1 Open the platen cover 9 Get a soft lint free cloth and moisten it with isopropyl alcohol Important Make sure the cloth doesn t have any rough areas Otherwise it could scratch the glass surface of the platen Using the cloth gently clean the platen glass contact glass and the white background area on the underside of the platen cover
53. long distance codes or dialing pauses when dialing Also remember to include them when you set your autodialer numbers Q How do I send a fax to an overseas telephone number A Dialing requirements for international calls may vary depending on your local telephone company s requirements For most international calls call 011 then dial the appropriate country code city code and phone number You may find country and city codes in the front section of your telephone directory Q Can I transmit if my fax machine runs out of paper A Yes but confirmation reports see page 3 21 aren t available when you trans mit without recording paper in your fax machine Q CanItransmit a document that s extra long A Yes if the receiving fax machine is equipped to handle long documents Many machines have a special setting which allows them to receive documents that exceed the normal length me more e Can I transmit a page from a newspaper No newspaper page can jam in your document feeder First use a copy machine to make an appropriately sized copy of the newspaper page then transmit the copy Can I transmit a page with correction fluid on it Yes but only if the fluid is completely dry before you begin transmission How can I be sure my fax was received Set your machine to print a confirmation report after each transmission see pages 3 21 I don t want to install a dedicated phone line for my fax machine so I v
54. not erase the docu ment from the box the document is available indefinitely for polling Press 4 or until the mode you want appears Press ENTER to save the setting Then skip to step 24 If you chose Security 1 The machine asks how long you want to keep a document stored in your machine s F Code box The LCD shows F Code Doc Hold Time Hold Time 00 31 00 Use the numeric keypad to enter a two digit number indicating how many days 00 31 you want your fax machine to keep received documents in this F Code box Here we ve entered 09 for nine days F Code Doc Hold Time Hold Time 00 31 09 Note Your fax machine can store incoming documents in F Code boxes up to 30 documents as long as 31 days after which it automatically erases the documents But if your machine has plenty of memory you may want to override the 31 day limit in order to keep the documents indefinitely If so enter 00 If you choose this you will have to delete documents manually You may want to contact your authorised Konica dealer regarding optional memory expansion 19 Press ENTER to save the settings Skip to step 24 If you chose Relay 20 The machine asks for the fax number for the remote unit The LCD shows Enter Relay Number 3 27 Advanced features 3 28 91 Enter the fax number using a one touch key a speed dial number or a call group number You cannot use the numeric keypad to enter these numbers To add each fax numb
55. o B When your machine stores a new document into this box it will over write documents stored in it o FS When your machine stores a new document into this box it won t erase overwrite any documents stored in it Your machine can store up to 30 documents in each box each document can include one or more pages Press until the mode you want appears Then press ENTER to save the setting 14 15 16 17 18 19 20 21 22 The LCD asks if you want to program additional settings for this one touch O 4 gt Enter Option If you do not want to program additional settings press ENTER Go to step 22 If you do want to program additional settings press and ENTER then go on to step 15 The LCD asks which resolution you want each time you use this programma ble one touch number Resolution sima 4 gt Enter Press until the mode you want appears Note For any of the following settings choosing tells the machine to use its default setting for this programmable one touch key Press ENTER The LCD asks which contrast mode you want each time you use this programmable one touch number Contrast 4 Enter Press until the mode you want appears Press ENTER The LCD asks if you want the Fax amp Copy feature on or off each time you use this programmable one touch number Fax amp Copy 4 Enter Press until the mode you want appears Press ENTER Press STOP to re
56. of copies you want up to 99 As needed set the following Select document type and adjust image contrast O G A Uo N Set copy reduction ratio Note For details about each items see Making the copy settings page 2 15 Basic operation 1 Press START Note To stop the copying press STOP Enlarged or reduced copies Your fax machine is capable of enlargement and reduction when copying Note The copy enlargement and reduction rate setting is available only for copy ing not for faxing Important Copy enlargement is available only for copying using the platen glass it is not available for copying using the ADF 1 Press COPY FAX to change to Copy mode Place your original document in ADF face up or on the platen glass face down just as you would send a fax Note Ifyou want to enlarged copy use the platen glass Enter the document size by pressing the DOCUMENT SIZE c2 4 Choose an enlargement or reduction ratio using A or V of the cursor key You can reduce to 86 81 70 or 50 of the original size You can enlarge to 115 122 141 or 200 96 Press ZOOM to turn the zoom light on and adjust the ratio at 1 steps using A or Y of the cursor key You can enter the ratio between 50 and 200 OR Directly enter any percentage between 50 and 200 by following proce dure 1 Press 2 Using the numeric key to enter your desired ratio 50 to 200 3 Press again 141 A5 gt A4 12
57. on your machine The markings are interna tional standards I means on O means off It will take a few seconds for the machine to warm up The LCD shows Warming Up When the machine is ready to use standby mode you will see Copy Ready 1 A4 Auto 100 Ld Getting started 1 8 Turning off the transport mode Important After unlocking the mirror carriage see page 1 5 you must turn the transport mode off by following procedures When the machine is in the transport mode the LCD shows Mirror Locked To turn off the transport mode 1 Press Program key E Mirror Locked On 4 gt Enter 9 Select Off by pressing lt or gt Then press ENTER to turn off the transport mode The mirror carriage will move to the home position Mirror Locked Off 4 gt Enter Important Ifyou must reship the machine turn on this mode to move the mirror carriage to the transport position in step 2 above press lt or gt to set the transport mode to On then power off and lock the mirror car riage using the mirror carriage locking plate see page 1 5 Adjust the monitor speaker s volume You can set the volume of the monitor speaker Press MONITOR CALL on the control panel You now should hear a dial tone And press lt or gt of the cursor key The LCD indicates the volume Tel Mode Volume mmu AH To turn the volume up press gt To turn the volume down press lt 3 Press MONITOR CALL a
58. one which guards both tele phone and electrical lines This device helps to shield your fax machine from damaging high voltage electrical surges Getting started Unlocking the mirror carriage Your fax machine is shipped with mirror carriage locking plate for protecting your machine s mirror carriage during shipping Important Do not turn the power on until after you have unlocked the mirror carriage Otherwise damage could result Important Gently close the top cover so that you don t catch your hands possibly injuring them Open the top cover Loosen the screw which secures the mirror carriage lock ing plate and then slide the plate EE ELS 5 TT i WI After unlocking the mirror carriage secure the mirror carriage locking plate mounting screw IMPORTANT BEFORE YOU USE THE MACHINE YOU MUST TURN OFF THE TRANSPORT MODE see page 1 8 Note Ifyou must ship your machine for some reason turn on the transport mode turn the power off and then lock the mirror carriage undo the above proce dure 15 Getting started 1 6 Installing the printing supplies Your fax prints incoming faxes and copies with a reliable 600 dpi print engine Your fax requires two types of printing supplies sometimes also called consumables The drum cartridge It yields 20 000 normal A4 sized printouts see Specifications page AI 2 By
59. press lt or until Off appears on the LCD and press STOP 3 Press ENTER to save the setting Now the cover page feature is working but your message line shown in the example as We appreciate your business Thank you is blank To enter that message see Entering the cover page message next page 3 22 Entering the cover page message 1 Press Program key C 2 0 2 ENTER 9 Use the one touch keypad to enter a message for the cover page Enter the message the same way you entered your fax name during Initial Setting The message can be up to 40 characters in length Important Asin Initial setting enter letters and other non numeric char acters by using the one touch keys 3 When the message appears as you want it press ENTER to save it Printing the cover page To confirm that the cover page is set correctly print a sample cover page from your fax machine Press Program key E 1 1 1 ENTER Audible alarm Whenever your fax machine receives a document from another fax machine your machine will sound the alarm tone alerting the person for whom the document is intended Important The alarm tone is sounding until either the person presses STOP or another document is received Note Your machine does not sound the alarm during Polling F Code polling reception Turning off this feature To toggle this audible alarm feature on or off 1 Press Program key B 2 1 4 ENTER Audible Ala
60. program a delayed transmission into a programmable one touch key Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing 4 if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If you re changing a previously stored command If your previous com mand for this key was a for a delayed operation and you want to keep this key programmed for a delayed operation use these instructions to make changes But if you want to assign this key to a completely different operation for batch transmission then you must first erase the stored command before programming the new one If you want to select a different programmable one touch key than what appears on the LCD press that key now Advanced features 4 Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Communication 4 gt Enter Note If changing a previously st
61. shows 03 Erase F Code Box Check Enter Cancel Note Ifyou want to quit without erasing the F Code box you ve selected press CANCEL The fax will return to step 2 Note Ifyou want to quit without erasing any F Code box press STOP The machine returns to standby mode 1 Press ENTER to erase the F Code box Erase F Code Box Complete To erase another F Code box repeat steps 2 7 To finish press STOP F Code transmission and polling With F Code your machine can send secure transmissions perform relay broadcast initiations and even poll from other ITU T equipped machines regardless of manu facturer You can do this two ways Using the programmable one touch key see pages 3 40 3 43 Entering the ITU T sub address and password directly which is what well describe here Note For F Code communication to work three things must be true The remote fax machine must support ITU T sub addressing The remote fax must have a mailbox with an ITU T sub address created on it You must know the ITU T sub address and password if any for the remote machine s mailbox F Code transmission 1 Insert the document 9 Adjust the resolution and contrast if necessary 10 11 12 If you want to toggle between real time transmission and memory transmis sion press MEMORY TRANSMIT Press ADVANCED FUNCTIONS three times and then press ENTER Enter Sub Address Use the numeric keypad to enter the appropriat
62. step 2 4 Press ENTER The code you selected will be cleared To clear another department code repeat steps 2 3 If you don t want to clear another department code press STOP to return to standby mode Turning the department code setting on and off 1 Press Program key C 3 0 3 ENTER The LCD shows Dept Setting Off 4 gt Enter Note If department code operation is protected see next page the fax beeps briefly and then returns to standby mode You will have to turn off the protection first then repeat this step Important To turn the department code setting on at least one depart ment code must be existed in your machine 9 Press 4 or until you see the setting you want Dept Setting On 4 gt Enter 3 Press ENTER 3 55 Advanced features 3 56 Turning department code protection on and off Important This feature will work only if you ve activated the passcode protection see page 3 49 1 Press Program key c 3 0 1 ENTER The LCD shows Set Dept Enter Passcode Protect KKK 9 Use the numeric keypad to enter the four digit passcode Set Dept Enter Passcode Protect 6296 To change one digit press lt to move left or to move right until the cursor is under the digit then use the numeric keypad to enter the correct number 3 Press ENTER Protect O f 4 gt Enter Dept 4 Press 4 or until the setting you want appears Protect On 4 gt Enter Dept
63. steps into a macro key In the reduction copy using the ADF if the calculated ratio is smaller than minimum reduc tion ratio 5096 this message will appear and you cannot make the reduction copy Use the platen glass however parts of the image might not be copied You tried to enlargement copy using the ADF Your machine cannot enlargement copy from the ADF Please set your document on the platen glass to make the enlargement copy Just in case Errors When sending faxes your machine occasionally runs into communications errors These can be caused by anything from lightning to telephone line interference These same factors cause the static or line noise you sometimes hear on phone calls They also can be caused by problems with the fax machine at the other end of the line Often simply trying your call again is all that s necessary However if the problem persists regularly call your local telephone company for help If that doesn t help and the problem persists regularly call your authorised Konica dealer Error reports When an error occurs your fax machine prints an error report Each fax error report lists an error message which includes e A possible solution to the problem The sending location if the remote fax stores a Location ID of its own The result which is a special error code A sample of the documents first page Kinds of error codes The error code listed in the Result
64. the paper in your machine This setting doesn t affect copies you may make with your machine Below are the options for the print reduction rate for fax reception What it does Automatically reduces printouts at variable rates down to a Auto minimum of 50 Tries to reduce printout to fit on one sheet of Setting your selected paper size If it can t print the image at 100 size on two or more pages Does not reduce documents Due to the sender s TTI this may print 100 m two pages when receiving a one page fax document Reduction margin Your machine s reduction margin is measured in millimeters mm We ll define reduction margin by explaining how it s used When a fax message enters your machine s electronic brain the machine measures the message s length and compares it to a the length of your selected paper not include the print margins plus b the reduction margin you set If the length of the incoming message is shorter than a and b put together your machine prints the message on just one sheet If it s longer your machine prints the message on more than one sheet Note An Auto reduction setting and a reduction margin setting of 24 mm will print most incoming faxes as single pages Try this combination first and then only if you have problems with it select different settings Changing the default settings Half page reception Half page reception can conserve paper if some of the
65. this key will tell your machine to scan one or more additional docu ments after the current scanning ends DOCUMENT SIZE Instructs the fax to scan A4 A5 or F4 sized documents when you use the platen glass Liquid crystal display Lcb Shows the machine s status and lets you see what you re programming into the machine The display shows 2 lines 20 characters per line If the LCD is blank the machine is off Printer status lights Green lights indicate the acceptable paper sources Red light will glow if the printer problem such as paper jam occurred CONTRAST Pressing this key will adjust the contrast level 27 DOCUMENT RESOLUTION In Fax mode Pressing this key will toggle among the three resolution modes and grayscale Or in Copy mode Pressing this key will select the type of your document 98 COPY FAX Pressing this key will toggle between Fax mode and Copy mode fliptab A fliptab B fliptab C Macro Keys Programming the Macro keys M1 and M2 can reduce many steps of the operation to a simple press of a key You can teach the Macro keys to carry out one of the several operations see pages 3 17 3 19 Programmable One Touch Keys The keys labeled P1 and P2 this lets you teach your machine an advanced multi step function just once then recall the function at any time by pressing one of these keys One Touch Keys The keys labeled 01 55 offer one touch dialing conve nience
66. to the position for the paper size you want to use 3 Press down the paper lifting plate 4 Insert the paper into the cassette Before you insert paper in the cassette stack it so the leading edge and sides of the paper are even Do not stack the paper over the limit mark inside of the cas sette Place the edges of the top sheet under the metal tabs on the cassette s left and right side 5 Adjust the paper guides to fit the size of paper 6 Gently push the paper cassette back into its original closed position You ll feel a click when it s properly in place 7 Attach the paper size sticker on the cassette s front Helpful Tip The paper level indicator on the Getting started front paper cassette lets you see how much paper is in the cassette without your having to open the cas sette When you see the paper level indicator drop i e show more blue area make sure you have a supply of paper nearby Then when you see the Please Supply Paper message on the display you ll be ready to refill the cassette Paper level indicator Important To avoid paper jams do not refill this paper cassette without first removing all of any paper which may remain in it In other words do not just add sheets to an already loaded stack Setting of the Paper Size Default setting 1st cassette A4 2nd cassette option A4 Bypass tray A4 When you change the size of paper in the paper ca
67. transmissions are all stored in your fax machine s memory and given a command number Your machine can store up to 99 delayed commands It identifies each by a two digit command number rang ing from 01 to 99 The Review Commands function gives you the power to check on each job or command in your machine s memory It also lets you cancel a command if you decide not to send the document To see your machine s stored commands or to cancel them 1 Press COMM CANCEL CONFIRM The LCD will show C01 5552009 A v b Cancel The LCD shows the first command indicated by its command number and the phone number it will dial Ifyour machine is attempting to perform a command now it appears on the display Note Ifyou do not have any stored commands in your machine the LCD will show Press STOP to return to the standby mode Or if you want to see the result of the fax transaction press COMM CANCEL CONFIRM See View the result of fax transaction on page 2 9 Here you see command 01 followed by the number it s set to dial If the com mand is to send a broadcast Broadcast appears instead of the phone number See Broadcasting page 3 9 If the command is to send a batch transmission the LCD shows its batch box number such as B01 rather than the command number See Batch trans mission pages 3 11 3 13 If the command is for a Call group dialing the group number such as G01 appears i
68. up to 50 pages with A4 sized paper When a document is in the feeder the LCD shows the scanning width and the amount of memory available Document Ready A4 Mem100 3 Adjust resolution and contrast if necessary 4 Enter the fax number Also enter any access codes necessary just as you would for a regular phone call Example Enter 9 to dial out from an office telephone system or 1 for long distance Press Start 919725552009 5 Press START By pressing START you ve just given your machine a command In turn your machine gives this action a command number as it scans the fax document This command number appears on the first line of the LCD for a few seconds Command 01 You ll need to know this command number if you later wish to cancel the transmission or to print a stored document see pages 2 7 2 8 Now everything is up to the machines yours and the one you re dialing Ifthe fax has been set for Quick Memory transmit your machine scans the first page of your document into memory then dials the other fax When it makes contact your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory In default setting the Quick Memory transmission is On If you want to turn off this feature see page 4 2 Ifthe fax has been set for the normal memory transmit your fax scans the entire document into memory then dials the o
69. using platen glass enter the document size by pressing the DOCUMENT SIZE As needed set the following Select document type and adjust image contrast Set copy reduction or enlargement ratio Note If you want to enlarge copy use the platen glass 5 Press START Stacking multiple copies 1 Press COPY FAX to change to Copy mode 9 Press SORT to turn the sort setting off Note The default setting for sorting is On To change the default setting see page 4 7 Place your original document in ADF face up or on the platen glass face down just as you would to send a fax Enter the document size by pressing the DOCUMENT SIZE Using the numeric keypad to enter the number of copies you want up to 99 O Ot cC As needed set the following Select document type and adjust image contrast Set copy reduction or enlargement ratio Note For details about each items see Making copy settings pages 2 15 2 16 ri Press START Note To stop the copying press STOP Sorting multiple copies using ADF Note You cannot use the platen glass for sorting multiple copies 1 Press COPY FAX to change to Copy mode Make sure the LED on SORT glows which means the sort setting is turned on Note Ifthe LED does not glow press SORT to turn it on Place your original document in ADF face up just as you would to send a fax Set the document size by pressing the DOCUMENT SIZE Using the numeric keypad to enter the number
70. wait to scan all pages into memory before dialing After it scans the first page of your document your machine dials the call While dialing connecting and transmitting your fax machine continues to scan in the remaining pages of the document The quick memory transmission is On for default setting However you can turn off it for the default See page 4 2 Important To use Quick Memory transmission the memory transmission feature must be turned on Real time transmission Non memory transmission In the following cases the machine does not use its memory for sending a fax When you turned off the memory transmission When you are sending a fax using MONITOR CALL key When the machine s memory is full It is called Real time transmission mode In this mode the next page is not scanned in while the current page is being transmitted Note In this mode only one destination can be dialed Note Real time transmission available only when using the ADF When transmit ting use the platen glass the machine always uses Memory transmission mode even if you set the memory transmission to off 2 3 Basic operation 2 4 Sending a fax using the ADF 1 Press COPY FAX to change to Fax mode 9 Insert the document face up top edge first And adjust the document guides by sliding either of them to the left or right to fit the page s you ll be faxing Your fax machine s ADF Automatic Document Feeder will hold
71. which allows the user to hear the dialing process This is not a speakerphone because it has no microphone for speaking to the person being called MSE SMSE The proprietary data compression methods Normal resolution Shown as norm 203H x 98v lpi The default resolution mode for all our fax machines Original document size The largest or smallest document that can be fed safely through a fax machine Override To change existing settings Paper sizes All are width x length Letter sized 8 5 x 11 0 216 x 279 mm A5 5 8 x 8 3 148 x 210 mm A4 83 x11 7 210 x 297 mm A3 11 7 x 16 5 297 x 420 mm Passcode A four digit code number On your fax machine the protection passcode lets the user limit access to fax operations as well as certain settings and even documents readied for polling in the case of polling only calling machines whose users enter the proper passcode will be able to poll the document Legal sized 8 5 x 14 0 216 x 356 mm B5 7 2 x 10 1 182 x 257 mm B4 10 1 x 14 3 257 x 364 mm PBX or PABX Private branch exchange privately owned telephone equipment serving a particular building business or area Many PBX systems use digital transmission lines which unlike more common PSTN lines are not compatible with fax machine use The user should not connect a fax unit to a PBX without first checking with the system manufacturer or ser vice representative
72. with bypass tray this message will appear The protection passcode you entered isn t valid Repeat the operation entering the correct protec tion passcode You tried to erase a document which someone is polling from your machine Wait for the fax to complete the polling operation then try again What you see on the LCD Macro In Use Memory Overflow Start Or Cancel Mirror Carriage Error Mirror Locked No Command No Department Code No Document Stored No Drum No Number Stored What it means What to do You tried to change the function for a Soft key but that Soft key has been programmed in a Macro key You cannot change the Soft key func tion until erase the Macro key that contains the Soft key you want to change Erase the Macro key then try again During transmission or copying you tried to enter more pages into memory than your fax could store Press START to tell your fax to keep as many pages in memory as possible or press CANCEL to delete from memory all pages stored during this operation but not previous opera tions The mirror carriage of your machine has become inoperable Call your authorised Konica dealer The transport mode is not turned off Turn off the transport mode see page 1 8 You pressed COMM CANCEL CONFIRM to review upcoming commands but your fax machine had none stored You tried to turn on the department code setting but there are no department codes stored in you
73. you want to dial press START Ifyou ve set the document in the ADF your machine will start the fax transmission f you ve set the document on the platen glass enter you document size by pressing DOCUMENT SIZE then press START Your machine will start the fax transmission Ifyou make a regular phone call speak after a person answered If a Telephone Index call fails If a Telephone Index call fails what happens next depends upon the kind of call it was If it was a fax call Your fax machine automatically redials the number according to the redial inter val you ve set It keeps trying until either of the following occurs t successfully reaches the other number t has attempted the number of redials programmed and has still not connected see Changing redial settings page 4 5 If it was a regular phone call You ll have to redial manually 1 Lifting the telephone s handset which is connected directly to your machine 9 Press REDIAL PAUSE The LCD will show View Redial History 0 1234567890 Note To use REDIAL PAUSE key you should assign it to a Soft key in advance See page 3 16 Your machine can remember the last 10 dial numbers you ve dialed Press 4 or until the dial number you want to redial appears 4 Press START Broadcasting The fastest way to fax one document to many recipients is to broadcast it In an ordinary broadcast you send the fax as you normally
74. 0 cece ene eens 4 5 Changing redial settings 0 0 0 0 cece cece ee 45 Settings for copying cee ccc cece eee IH 4 6 Copy scan SGULI gs eese sev teeth qon al C e t 4 6 Adjusting the copy print settings 00 c cece cece e eee 4 6 Changing the copy auto reset time 0 e cece e ene eens 4 7 Setting copy Aulo iiteenpber chere EEEE EENE EREE EEE 4 7 Seltimpg SOrt CODY i cede at nte RE E A NA 4 7 Setting Negative Positive 0 ccc ccc cece eee 4 7 Settings for operation 0 cece cece ence eee EE 4 8 Setting the silent mode 0 cece eee cece nee enn ee 4 8 Setting Sleep mode Energy saving mode cece eee eae 4 9 Primary mode 422 obere Le YA beh bo eed 4 9 Setting the paper source 16 cece cece nett tenet eens 4 9 Setting 2 bintray Option sssssssss een eens 4 9 Printing your settings isses 4 10 Printing a program list 4 10 Just in case Clearing paper jame eme cR eR RR REY YR HR Ai dd 5 1 Ifan original document jams senes 5 1 If a printout jams inside your machine 0 cece eee eens 5 2 Print quality problems 0c ccc ccc ao EEEE enn e eens 5 3 Troubleshooting sr einsi cece cece ence Hm 5 5 IER ET 5 5 LCDerrormessages eee 5 5 cM rr EIC 5 9 Caring for your fax machine 0 cee cece eee 5 12 Cleaning tps i nox deoe ce art Ee Fr die reed 5 12 Corrective cleaning ssssessessee ne 5 12 Cle
75. 2 A5 Bburs 115 B5Jts gt A4 86 A4 Bb5Jts 81 B5Jts gt A5 70 A4 gt A5 2 13 Basi c operation 2 14 Helpful Tip You can set the copy reduction or enlargement ratio to Auto See Setting copy auto page 4 7 If the Auto is set and you set the document size by pressing DOCUMENT SIZE the machine automatically reduce or enlarge the original size you entered to fit on the paper size you selected As needed set the following Select document type and adjust image contrast Enter the number of copies 6 Press START Note To reset the copy parameter to default setting press COPY RESET Note To stop the copying press STOP Using the bypass tray When you need to use a size of paper not currently loaded in your machine s paper cassette s or when you want to use a special type of paper such as transparency film use the bypass tray Important If loading transparency OHP film into the bypass tray be sure that the sheet is designed for laser printers and not for copiers Also be sure that the film does not have a paper backing and or a leading strip If it does remove the paper backing and or strip before insert ing Only film should go in not film with any backing or strip 1 Either insert the document in the ADF or place it on the platen glass Set the paper in the bypass tray See the table of Acceptable paper size and cassette capacity on page 1 8 and Loading pa
76. 2 13 14 15 If you want the transmission to begin immediately every time you press the key press ENTER and skip to step15 If you want to delay the transmission press ADVANCED FUNCTIONS ENTER Next tell your fax to carry out this delayed command one of these ways Perform the command once at a certain time on a certain day of the month For example Do this at 5 05 PM on the 30th To select this option use the numeric keypad to enter the date and time when the fax should perform the command Option 1 Delayed Enter Time 30 17 05 Option2 Perform the command at a certain time each day you press the key For example Do this at 5 05 PM today To select this option use the numeric keypad to enter 0 0 and then the time when the fax should perform the command Delayed Enter Time 00 17 05 Press ENTER ENTER Press STOP to return your machine to standby mode Advanced features Programming a batch transmission For this operation to work two things must be true The batch box you re using must exist on your fax machine You must know the batch box s identifier number 1 5 To program a batch transmission into a programmable one touch key Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see wh
77. 7 This means your fax machine is reserved for the delayed transmission you just programmed e Ifyou set the machine for memory transmission it will scan the document into memory after which you can use the machine normally Ifyou set the machine for non memory transmission real time transmis sion the machine can receive faxes but can t transmit until your delayed command has been performed Important Ifyou specified the delayed non memory transmission real time transmission do not remove the document in ADF If the document is removed from ADF before a delayed command com pletes it cancels the delayed real time transmission Batch transmission Batch transmission allows you to store multiple documents in an electronic basket throughout the day and then fax that entire basket to one location To do this just tell the machine when and where the transmission should go When that date and time arrives your machine will transmit each document in the batch box to the remote fax machine You can store up to 40 documents each document can include one page or many pages into your machine s five electronic batch boxes Creating or modifying a batch box Before sending a batch transmission you have to create batch boxes in your fax machine The steps below also let you modify existing batch boxes To create or modify a batch box 1 Press Program key C 5 0 1 ENTER Depending on whether you already have a
78. ANDR CPA GU e BRE DRE PAGE 4 9 Primary mode dae sexe denk bd ma ie egre parce Halk cen Shs pre wepSu de 4 9 Service Mode iso cs cue hee pre Ha p Ie OR ey Fre ERO REY Si ree e 114 Silent modes Mie eren A UN ERINSUASCU DECRE EN AA dus 4 8 Alarm amp Key Volume 339 0 nienisidatasiasdvetdau tisws Dr E RU Rey areata cn 4 8 Alarm Silent 5 5 02 epeppei n e D aad AN arida eR HRAEPIRU ur PS UE 4 8 Key Buzzer Silent i esses sewed exeo som ebrei up eR a ene eens 4 8 Ringer SUSME sts snace TR TH 4 8 Nini MM 4 9 Soft Keys coss ete Poe tek e bed Pu HR REE pA qd T Sanne eS BE 3 16 Macro Keys TM 1 4 Macros o oraint dst oe e Vb beo RUBUS E be ate Da jp crea pina hoa ded 3 17 Incun MP serae kEi Enn ETSE KAREE EET a A ONN RRE eE 3 19 Printing a list of your Macro keys sess 3 19 Programming o2 by esebebh Ene b as Ma MLAS OTE RSE Ye E PEG 3 17 Memory receive light sous teks eek pe ERRAT EEPRREFREPPRAEUERV EN REA MS 13 Memory transmission pds ennai rere reme e uL Goede SECURE VOU noe Kn 2 3 Mirror carriage locking plate sisse 1 5 Multi ACCESS es dnt Re RE beer da elabora dae aegro q greco Wi s Ds 3 24 O One touch rM 3 2 Entering or Changing ios ore Devo Dna des iir ert acea ug OR Vn dnte 3 2 Incun AMET mM 3 3 One touch fax dialing seesi cus scale ax aye Aja EHE A rep eph e gmaven aed 3 3 One touch phone dialing 0 0 ccc cece cence nner e nent e tenn enes 3 4 Printing a list of one touch numbers
79. E SEITE RAN R4 MEENFCRFEEROE 3 10 Department code ere Re eek Y ED RA PE RR YQ OR HAGA E ERI 3 55 Dial Pronk EPI 3 28 Dialing Characters 2 5 os eub er eek E dae aes mls nodes pe ge dees Und Rm DR 3 1 Drum caftndge iu ososee pe ds bo pM bb ER Parto en as eR NP PE 1 1 1 6 E Energy Saving mode vio ukedes etude e gar Ra EREE EPEA c eR rex e CURVE eRe 4 9 Ihondutcccb ACE 5 5 lu M M 5 9 Extension paper tray see ep e eC XRUR G ahaa i vaasad Weak eke OF RRUE YS 11 F Bax amp CODY Je estis crore E VRDE SEU RE E e da ed pedes e ads 3 20 veruni pr ETUDES 13 Fax setting list osporio pr ebbe ade REDDE CILE pO x os 1 19 2 10 3 53 4 10 Block Junk Fax osse aue PupSA e rehenes eee Sin angen ed eis ode dead 3 58 BI ERR IRE 4 1 oS D M 3 22 Department code iere ec Lek a Y ERE REALES 3 55 Department code protection sisse 3 56 HOM EEUU 4 1 Half page reception lisse mme 4 3 Journal auto Print 2 3 2 2 0 ep ora boe bee dune ea e dope DXX oe Yat dre 3 21 JournalLine d D oes beet r E tas one TE Rer buta e E i 3 21 Memory transmission 00 cece cece hm nn 4 2 Number of rings 5 cese bees aca da um oi dade big a IX EPIS PEE RENS 4 4 PaSSCOdE 5 orione ana tone EEE E aE aiae SE EE 3 15 Phone Type oia idee e iiio a E NEEE TE E OOR EDA EENE ROEA 1 19 PIN mask feature ssesssssseessesee mmn 3 51 Quick Memory transmission ses corersirrsroeries erene i vrn drins ESKEA RENKER 4 2 Reception modes cies e eher e ep E Xa
80. ENTER to save the setting Copy Protect Complete Whenever someone tries to change the machine to Copy mode the machine will sound a brief alarm tone and display Fax Ready Copy Off To turn copy protection to use the machine s copying function repeat steps 1 3 in step 2 you press gt so that the display shows Copy Protect Off 4 gt Enter 2 17 Basic operation Using your fax machine as a phone Your fax machine can also be used as a phone if a telephone is connected to your fax machine The following is a brief look at the machine s telephone features Dialing a telephone number Pick up the telephone s handset which is connected to your fax machine You will hear a dial tone 9 Dial the number by the using numeric keypad or Press the one touch key See One touch phone dialing on page 3 4 or Press SPEED DIAL TEL INDEX once then press the three digit speed dial num ber See Phoning via speed dial on page 3 6 or Press SPEED DIAL TEL INDEX twice then search the name you want to call using the cursor key then press START See Telephone Index dialing page 3 8 3 When the other person answers begin speaking On hook dialing Because your machine has a monitor speaker you can dial without picking up the handset Press MONITOR CALL You ll hear a dial tone unless you have set your speaker volume to Off see page 1 8 and the LCD shows Tel
81. ER to enter or modify the blocked number Note To clear a number from the list see Clearing a number from the blocked numbers list right column Use the numeric keypad to enter the last eight characters of a fax number you want to block For example if you want to block a fax from someone with a Subscriber ID of 972 555 3038 you should enter 5 5 5 DIALING OPTIONS 3 0 3 8 Enter Fax Number 01 555 3038 _ To change a specific digit press lt to move left or to move right until the cursor is under the digit then use the numeric keypad to enter the correct number Press ENTER to save the setting The LCD shows the next slot in the blocked numbers list If you do not want to enter or change a number for this slot go on to step 8 If you do want to enter or change a number for this slot repeat steps 5 7 8 Press STOP Your machine will return to standby mode Clearing a number from the blocked numbers list To clear a number from the list 1 6 Press Program key B 2 1 0 ENTER If your Block Junk Fax setting is either Mode2 or Mode3 skip to step 3 Block Junk Fax Off 4 gt Enter Press 4 or until you see your preference Mode2 or Mode3 Block Junk Fax Mode2 4 gt Enter Press ENTER The LCD shows Select BlockJunk No 01 555 2971 Press 4 or until you see the number you want to clear Press CANCEL to clear the number To clear another number from the blocked numbers list rep
82. FF but security reception setting has not set to on To turn on or off the security reception using a Soft hey first set the security reception setting to on See pages 3 49 3 50 You tried to make a copy in the following condi tions Paper size selection is set to Auto The bypass tray has the paper other than A4 A5U or F4 Paper cassette s runs out of paper Press PAPER SIZE to select your desired paper You tried to enter a sub address identical to one already being used in another F Code box Enter a different sub address Your machine is almost out of toner Please contact your authorised Konica dealer soon to purchase a new toner cartridge if you don t already have one Your toner cartridge is empty Replace the toner cartridge Your machine cannot print until it is replaced with a new toner car tridge You attempted to enter too many numbers or other characters in the current operation Press CANCEL to delete the extra characters then try again You may wish to review the operation s appropriate instructions You tried to enter too many numbers for a broadcast You can enter up to 200 autodialer number and up to 30 numbers entered through the numeric keypad Press CANCEL to delete the extra numbers and then try again What you see on the LCD Too Many Steps Unable to Reduce Use FBS Glass What it means What to do You tried to enter too many steps for a macro You can enter up to 60
83. Getting started Level one function Level two function Level three function Summary of setting Default setting E Print 1 List Print 01 Machine Settings Print a list of your machine settings 4 10 02 Fax Settings Print a list of the fax settings 4 10 03 Copy Settings Print a list of the copy settings 4 10 04 Journal Print the activity journal manually 3 21 05 Commands List Print a list of the delayed commands 2 8 06 One Touch List Print a list of the one touch dial keys 3 3 07 Speed Dial List Print a list of the speed dial numbers 3 5 08 P One Touch List Print a list of the programmable one touch keys 3 47 09 Group List Print a list of the group numbers 3 7 10 Block Junk Dial List Print a list of the blocked numbers 3 54 11 Cover Page Print a cover page 3 22 12 Depart Time List Print a total communication time and printed pages of each u 3 56 department code 13 F Code Box List Print a list of F Code boxes 3 28 14 F Code Doc List Print a list of the document stored in the F Code boxes 3 28 15 Batch Box List Print a list of Batch boxes 3 12 16 Batch Doc List Print a list of the document stored in the batch boxes 3 12 17 Macros List Print a list of Macro keys 3 19 2 Printer Functions 01 Demo Page Print the highlight features and functions of the printer 02 Status Page Print all the status
84. Konica 7013 Plain paper digital Fax Copier Printer Operating Instructions Welcome il As an Energy Star partner Konica has determined that this loners product meets the Energy Star guidelines for energy efficiency Energy saving Your machine can save the energy with its Energy Saving Mode In the Energy Saving Mode the printer will not use its fusing lamp and Energy Save Mode will be displayed on the LCD If your machine receives a fax message or if any key is pressed your machine will automatically wake up The time for the machine to enter the Energy saving mode can be selected from 1 to 240 minutes For details see page 1 19 CC Statement The Konica 7013 carries the CE mark This indicates that the machine complies to EN55022 1998 Class B EN55024 1998 EN61000 3 2 1995 A1 A2 and EN61000 3 3 1995 in accordance with EEC directive 89 336 EEC In addition the machine has been safety tested to IEC60950 1991 A1 A2 A3 A4 in accordance with EEC directive 73 23 EEC The Konica 7013 is a Class 1 LED product conforming to IEC60825 1 1993 A1 This equipment is suitable for connection to analog PSTN telephone networks that conform to the signaling requirements of CTR21 In case of a problem for further information please contact your supplier Before using your Konica fax machine Where to set up your fax machine Follow these guidelines when setting up your fax machine Away from direct sunligh
85. OPY Pressing this key will turn the Fax amp Copy feature on or off Page 3 20 Soft key 3 BYPASS Pressing this key will change the paper size in the bypass tray Page 1 10 Getting started ICALL BROADCAST GROUP FUNCTIONS COMM CANCEL ICONFIRM zoom START STOP Q ghi COXDONO o 21 20 19 18 17 16 15 10 11 12 13 14 15 COPY COUNT Pressing this key will make you see the number of total printed pages on the LCD MONITOR CALL Pressing this key will turn the monitor speaker on or off When it s on it allows you to hear the call you re making When using this feature you can only hear the communication taking place BROADCAST Pressing this key will send a broadcast fax sending the same document to more than one location GROUP Press this to set up a fax transmission to a call group a set of fax numbers which will receive the same document in one fax operation ADVANCED FUNCTIONS In Fax mode Chooses from following several fax options delayed transmis sion Polling F Code transmission F Code polling and Batch transmission Or in Copy mode You can use Nega Posi copy COMM CANCEL CONFIRM Pressing this key will stop the transmission or to review pending fax commands and the activity journal START Pressing this key will begin a fax transmission reception or copying STOP Stops the current operation and ejects a document from the ADF COPY RESET Us
86. Paper Size Open amp Close Top Cover Close Scanner Cover Close Top Cover Close 1st Side Cover Close 2nd Side Cover Close 1st Cassette Close 2nd Cassette Communication Error Copy Off Department Code Full Just in case What it means What to do You tried to to store the document for polling or for F Code Box when the machine is in the Copy mode You can store the fax document only when the machine is in the Fax mode You tried to turn the Fax amp Copy feature ON but the memory transmission setting is OFF To use the Fax amp Copy feature the memory transmis sion setting must be set to ON Set the Memory Tx to ON then try again The different sized paper which is not same sized paper you told your machine is loaded Set correct sized paper or change the paper size setting see pages 1 8 1 10 The cover indicated on the LCD is open or has not been closed securely Close it properly The paper cassette indicated on the LCD is open or has not been closed securely Close it properly communication error disrupted the reception or transmission f you were transmitting press STOP to clear the error message and then re try the transmission If you were receiving a fax try to contact the other person and have him her re try the transmission The problem may be entirely with his her machine phone line etc You tried to change your fax machine to the copy mode but the unit s copy protection feature pa
87. Program key E 1 0 8 ENTER 3 47 Advanced features Erasing a programmable one touch key Press Program key A 3 0 2 ENTER The LCD shows the first programmable one touch number that has been programmed Select Program No P1 Delayed Note If P2 appears it means P1 is empty Press the programmable one touch key you want to erase Here we ve selected P2 Select Program No P2 Polling To erase a different programmable one touch key than the one that appears on the LCD press that key now 4 Press ENTER The LCD shows P2 Erase P One Touch Check Enter Cancel Important If you want to quit without erasing the programmable one touch key you ve selected press CANCEL The fax will return to step 2 5 Press ENTER to erase the number Erase P One Touch Complete To erase another programmable one touch key repeat steps 2 5 Or press STOP to return to standby mode 3 48 Security features Your machine has a number of security features to keep your private fax documents private avoid unwanted outside communication and even protect against unautho rised use of your machine These security features include 1 Security reception 2 PIN mask 3 Block junk fax and 4 Department codes The passcode Your machine has a passcode protection system which must be turned on in order to use the security features listed below e Security reception PIN mask e Department code protection To
88. R The LCD asks you to select a contrast mode for each programma ble one touch number Contrast 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks you for the type of confirmation report you want to set for this programmable one touch number Report 4 gt Enter Press until the mode you want appears 18 19 20 21 22 23 Press ENTER The LCD asks if you want to send a cover page for this program mable one touch number Cover Page 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks if you want to turn the Fax amp Copy feature on or off for this programmable one touch number Fax amp Copy 4 gt Enter Press until the mode you want appears Press ENTER Press STOP to return your machine to standby mode Programming regular polling To program a regular polling operation into a programmable one touch key Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing 4 if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter 9 Press the key that you w
89. There s a special battery built into your fax machine which protects user settings for several days if power fails or if you decide to move your machine However we do advise you to restore power to the machine as soon as possible Can I use a dust cover on my fax machine No A dust cover blocks air circulation which could cause your machine to over heat Sending faxes Q Sometimes I try to send a fax while using the MONITOR CALL feature But when the other side answers I hear a horrible screeching sound so I hang up What s happening A That was the other fax machine trying to say Hello to your machine You ll hear sounds like that any time you call a fax machine which is set to answer automatically as when you set your machine to Auto Answer mode It s by using these tones that fax machines are able to send faxes over ordinary phone lines So next time you hear the tones press START to send a fax Q Ijust sent a fax However the number that appeared in my machine s display during the transmission wasn t the number I dialed Why A That number you saw is programmed into the remote fax machine by the user Some users prefer different numbers to appear than the ones they re really using nd some people don t know how to change the number once it s set Q Do Ihave to dial a 1 for a long distance call A Yes Dialing a fax number is just like dialing any other phone number so be sure to include any special
90. To press A B C Dor any other letter key Use The one touch key labeled with that letter Tip Please don t confuse the zero 0 with the letter 0 Here s an example If we say press Program key A 1 0 1 ENTER you d press Program key then A one touch key 01 A then 1 then 0 the numeric key zero then 1 and then ENTER Note Even though our example above includes commas do not enter them into the fax machine Those characters appear in our instructions to separate one number from the other They do not need to be entered into your fax machine There is a function broadcasting which requires commas to be entered but there is a special way to enter them We ll explain this process later In other way you can search almost all of your machine s function using the cursor key See page 1 13 111 Getting started 1 12 Entering characters Some settings give you a chance to enter characters for your TTI remote fax s name or others To enter letters or other characters use one touch keys numeric keypad or CODE keys Using one touch keys to enter characters Open the one touch cover and use the one touch keys to enter letters and other non numeric characters Your Name Upper The word Upper means the machine will enter only upper case letters To typ
91. Upper Press ENTER to save the setting and continue The LCD now shows the type of dialling Phone Type Tone c Enter Press ENTER and continue The LCD now shows the machine s current reception mode Fax Ready 4 gt Enter For now press 4 or until the setting Fax Ready appears This setting can always be changed We ll discuss reception modes further on pages 2 10 2 11 Press ENTER to save the setting and continue Getting started The LCD now asks you to enter the time for the sleep mode Your machine will automatically enter sleep mode after your selected idle time has elapsed Sleep Mode Timing 001 240 005 18 Enter the time in minutes using the numeric keypad 19 Press ENTER to save the setting Your machine will return to standby mode 1 19 Basic Operations This chapter describes the basic operation of the transmission reception and copying Sending faxes 4 erdt a ha ede de a a e ee dap a 2 1 Receiving faxes codec epe dips trita de x are der Rh eL eee ade dan 2 10 Making copies er Fn per en prt ree sace or Rh PR Ras 2 12 Using your fax machine asa phone s cece eee eee neces 2 18 Sending faxes Guidelines You can send a fax message using the ADF Automatic Document Feeder or platen glass Before you begin the fax sending please read the following guidelines Acceptable document sizes You can set up to 50 sheets of A4 A5Ly or FA sized document i
92. a safe place 9 Press Program key B 2 1 3 ENTER The LCD shows the current code Passcode Passcode 0000 3 Use the numeric keypad to enter the desired four digit passcode Passcode Passcode 5627 4 Press ENTER to save the setting Note To turn off the limiting polling change the passcode to 0000 by repeating steps 1 4 and entering 0000 in step 3 Advanced features 3 15 Advanced features 3 16 Special features Your fax machine has numerous special features to make your communication eas ier We ll cover them here Soft Keys Soft Keys are shortcut keys You can program the soft keys on the control panel to turn on or off any function with just the touch of a button Your machine has three Soft Keys If the light above any one of these keys glows that means the setting programmed into that key is active These keys are programmed at the factory to turn the following functions on or off Soft Key 1 Sort copy see pages 2 13 and 4 7 Note If the optional printer controller has been installed on your machine this key will be the ONLINE key Soft Key 2 Fax amp Copy see page 3 20 Soft Key 3 Bypass see page 2 14 But instead of using the Soft Keys to control the functions above you can program them to turn other functions on or off These functions are Energy saving see page 4 9 Redial Pause see pages 2 2 and 2 6 2 7 e Dialing options see page 3 1 Security reception s
93. ake sure the machine is in the Copy mode 9 Place your original document in ADF face up or on the platen glass face down 3 Enter the document size by pressing the DOCUMENT SIZE 4 Press ADVANCED FUNCTIONS ENTER The LCD shows the current setting Nega Posi Off 4 gt Enter Note This feature is Off for default setting However you can turn it on for the default See page 4 7 5 Press 4 or until the setting you want appears In this example we ve chosen On Nega Posi On q gt Enter 6 Press ENTER to save the setting The machine returns to the standby mode with following display Copy lt Nega Posi gt 1 A4 Auto 100 7 As needed set the following Select document type and adjust image contrast Enter the number of copies 8 Press START Note To reset the copy parameter to default setting press COPY RESET Note To stop the copying press STOP Basic operation Copy protection With such a versatile copier built right into your fax machine you might want to make sure it doesn t become too tempting to unauthorized copying that could deplete your machine s supplies more rapidly So to limit the use of your fax machine to only sending and receiving faxes in other words to activate copy pro tection 1 Press Program key B 3 0 5 ENTER Copy Protect Off 4 gt Enter Press 4 or until the setting you want appears In this example we ve chosen On Copy Protect On 4 gt Enter 3 Press
94. alf page reception Off 03 of Rings Number of rings before your machine answers Two times 44 04 Redial Number of times and interval for automatic fax redialing Two times 45 Three minutes i 05 Dialing Pause Dialing pause length Two times 4 5 06 Memory Tx On Off setting for Memory transmission On 4 2 07 Quick Memory Tx On Off setting for Quick Memory transmission On 4 2 08 TTI Tx On Off setting for sending your TTI On 4 2 09 ECM Mode On Off setting for ECM mode On 4 1 10 Block Junk Fax Reject the fax reception from unauthorized incoming faxes Off 3 53 11 Security Rx Keep all received fax messages in memory and after print them Off 3 49 12 PIN Mode Prevent unauthorized long distance calls Off 3 51 13 Passcode Enter passcode for limiting polling access 3 15 14 Audible alarm When your machine receives a fax message it will sound the Off 3 02 alarm tone 15 Dial Prefix Enter the appropriate access number to access the alternative 3 23 telephone service provider m 3 Copy Settings 01 Scan Parameters You can set the following settings for copying Primary document type Text 4 6 Primary contrast mode Normal 02 Print parameter You can set the margin for copying 24mm 4 6 03 Auto Reset Time Set the time minutes of resetting the copy parameters 3 minutes 4 7 04 Copy Auto Set the default setting to Auto for one of the following j Paper size 4 7 Paper size Reduce Enlarge ratio Document size 05 Copy Protect On Off s
95. am key A 3 0 1 ENTER The LCD shows the first empty pro Pas Machime HI fae E grammable one touch number available Select Program No 1 Press until the list you want appears P2 No Number Stored 8 Press ENTER Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press 9 Press STOP to return your machine to standby mode ing 4 if you want For example if you set P1 for printing a list of the machine settings you will see Select Program No Pl Machine Settings Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If your previous command for this key was for printing a list and you want to keep this key programmed for printing a list use these instructions to make changes But if you want to assign this key to a completely different operation for a delayed transmission for exam ple then you first must erase the stored command before programming the new one 3 If you want to select a different programmable one touch key than the one that appears on the LCD press that key now 4 Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Communication 4 gt Enter Note If changing a previously s
96. amp Copy function cannot be used at the same time If both are turned on Quick Memory will not work Note The Fax amp Copy feature will use the same resolution you set for the trans mission for the copy s scanning resolution Setting the Fax amp Copy function 1 Press Program key B 1 0 6 ENTER Fax amp Copy Off 4 gt Enter Press 4 or until the mode you want appears In this example we ve chosen On Fax amp Copy On 4 gt Enter 3 Press ENTER to save the setting 4 Press STOP to return to standby mode Note You can turn it on or off by simply pressing FAX amp COPY Using the Fax amp Copy function 1 Place the document and select resolution and contrast you require Note With this function you cannot select normal and halftone resolution Enter the fax number Either press a one touch key enter a speed dial number call group number or use the numeric keypad to enter the fax number If you entered the fax number using a one touch key skip to step 4 Otherwise go on to step 3 3 Press START 4 The LCD changes copy mode and asks the number of copies you want to make Fax amp Copy 1 A4 Auto 100 Use the numeric keypad to enter the number of copies you want for each page in the document Choose from 01 to 99 copies Note Ifyou want to quit without transmitting and copying the document press STOP The machine returns to standby mode 6 Press START to begin the transmission and co
97. and configuration of the printer 03 Font List Print the list of all PCL fonts currently installed in the printer 04 NIC Status Print the NIC network interface card settings F PC FAX Commands 1 PC FAX 01 PC FAX Scan Scanning a document into the PC 02 PC FAX Initial Initializing your machine 03 Set RS 232C Setting of the RS 232C parameters I User Install Set up the following settings Language on the LCD and Lists English Current Day and Time Your TTI your name 1 18 Subscriber ID your fax number Phone dialing type Tone Fax reception mode Fax Ready Time for the machine to enter the sleep mode 5 minutes 2 This option appears only if the optional RS 232C interface has been installed 3 This option appears only if the optional NIC network interface card has been installed 4 These option appears only if the optional printer controller has been installed For details see the operating instructions that is included with the printer controller kit 1 17 Getting started 1 18 Initial settings Initial setting software is already installed on your Konica fax machine It guides you through the process of entering your machine s settings These settings you make here can always be changed later Getting started Determine the following before you go any further The type of dialing your telephone system requires Cho
98. aning the platen glass contact glass and white pad 5 13 If you have unsatisfactory printout quality 0 c eee eee 5 13 Cleaning the LED print head 0 cece eee eens 5 13 Common questions cece cece cece hh 5 14 General questions tec d side strit tst eher a e e en ee es 5 14 Sending Taxes i e P tne a RI d CR A c ned e c 5 14 Reports in2nereexs 4 ek ence ER eed Ebo e UR ete e 5 15 Receiving faxes 0 0 0 ccc cece m 5 16 Working with your answering machine 0 cee eens 5 16 Pollihg zoe heir et RU CER i hs bane o ed rd 5 16 How your fax machine works 00 cece eee 5 16 c AM CTMI m 5 17 Appendix and index SpecIfiCatiODS 12 cett E YR ERR RC RI Rr ro ub ALT nog T ALS ix Getting started This chapter describes how to set up your machine operating tips and some important settings before you use your machine Packaging contents mn 11 Parts of yur machine ssssssssssss e 11 Control Panel Overview 0 ccc cece cece nent e ene nee nnes 13 sin a 1 5 Operating BIDS iar deno gene pe t ee n n P aaah EDI iode e 1 11 F ncton table sia award pee perte nre ere eat eae pepe d e 1 14 Initial settings i c eeepc doe m t I aaa n EE 1 18 Packaging contents 6 7 8 9 Included in your machine s packaging 1 Main unit with 500 sheet paper cassette installed 2 Drum cartridge 6 Operating instructi
99. ant to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If your previous command for this key was for a polling transmission and you want to keep this key programmed for a polling transmission use these instructions to make changes But if you want to assign this key to a completely different operation for a delayed transmission for example then you first must erase the stored command before pro gramming the new one Note To erase a programmable one touch key see page 3 48 If you want to select a different programmable one touch key than the one that appears on the LCD press that key now Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Communication 4 gt Enter Note If changing a previously stored command skip to step 7 5 Press until Communication appears Type Communication 4 gt Enter 6 11 12 Advanced features Press ENTER The LCD now shows either P2 Fax Advan Func P2 Fax Advan Func N 0 19 5558743 Use the numeric keypad to enter the number exactly as your machine should dial it including whatever codes your phone system requires The number can be up to 40 characters in length P2 Fax Advan Func 9 5550696 Your display shows only 20 characters at a time To view characters beyond those 20 press lt to scroll to the left or to scroll to the right Important Do not p
100. asing an empty batch box Batch boxes must be empty to be erased If a box has documents stored in it then you first have to erase those documents See left column To erase an empty batch box 1 Press Program key C 5 0 2 ENTER The LCD shows Select Batch Box Select Batch Box 1 No Number Stored or 11 9 5551023 9 Use the numeric keypad to enter the number 1 5 of the batch box you want to erase Here we ve pressed 2 and see Select Batch Box 2 9 1 972 5559900 3 If you want to erase a different batch box than what appears on the LCD enter that batch box s number now 4 Press ENTER If the batch box is empty the LCD shows 2 Erase Batch Box Check Enter Cancel Important Ifyou select a batch box which is not empty the machine beeps and briefly shows Select Batch Box Document Stored Erase any documents stored in the batch box see left column then go back to step 3 Important If you want to quit without erasing the batch box you ve selected press CANCEL The fax will return to step 2 Important If you want to quit without erasing any batch box press STOP The machine returns to standby mode 5 Press ENTER to erase the batch box Erase Batch Box Complete To erase another batch box repeat steps 2 5 To finish press STOP 3 13 Advanced features Polling Polling allows someone to fax a document to you without having to make the call or pay for it There are several kinds of poll
101. ask activated you can dial a fax number plus a PIN but the PIN will not appear in a journal error message printout delayed command list or a TCR The PIN may be up to eight characters in length It also can include the or symbols and it can be entered from the numeric keypad There are three possible settings for the PIN mask e Off Turns off the PIN mask feature Any PIN you enter will appear on any dis play or printout which shows the number you dial Mode 1 Each remote fax unit has a departmental PIN access code Mode 2 Each fax user has a departmental PIN access code Note If you select Mode 1 and you will use a one touch or speed dial number you must store the remote unit s PIN access code within that number However if you select Mode 2 this isn t necessary See Autodialing while using the PIN mask next column for further details Note If you select either Mode 1 or Mode 2 and will be using batch transmission see pages 3 11 3 13 you must store the PIN access code for the remote unit within the appropriate batch box Activating the PIN mask Important For this feature to work you must have activated the passcode protec tion as described on page 3 49 You must also know the passcode 1 Press Program key B 2 1 2 ENTER The LCD shows PIN Mode Enter Passcode 9 Use the numeric keypad to enter the four digit passcode Here we ve entered 6296 PIN Mode Enter Passcode 6296 Note If
102. assign to this one touch key Here we ve entered 5 Batch Tx Enter Box No 5 Note To change an identifier already entered press CANCEL to erase it Then re enter the correct identifier Press ENTER The LCD asks if you want to make additional settings for this programmable one touch number Option O 4 Enter If you do not want to make additional settings press ENTER Skip to step 16 If you do want to make additional settings press and ENTER The LCD asks which resolution you want to use for this programmable one touch number Resolution e 4 Enter Press until the mode you want appears Note For any of the following settings choose if you do not want to specify the displayed setting for this programmable one touch key Press ENTER The LCD asks you to select a contrast mode for each programma ble one touch number Contrast ioe ee 4 gt Enter Press until the mode you want appears 1 Press ENTER The LCD asks if you want to turn the Fax amp Copy feature on or off for this programmable one touch number Fax amp Copy 4 gt Enter 14 Press until the mode you want appears 1 5 Press ENTER 16 Press STOP to return your machine to standby mode Advanced features Programming printouts Press ENTER The LCD asks which list you want to program into the program l touch To program a programmable one touch key to print a list mapie pne tod 1 Press Progr
103. ast initiation Advanced features 3 32 Erasing an empty F Code box An F Code box must be empty in order to erase it If you select an F Code box in these steps which is not empty the machine beeps If this happens print all docu ments in that box before erasing it To erase an empty F Code box 1 Press Program key C 4 0 2 ENTER The LCD shows Select F Code Box o lo1 Konica 9 Use the numeric keypad to enter the two digit identifier number 01 50 of the F Code box you want to erase Here we ve entered 0 3 and see Select F Code Box 01 No Number Stored Select F Code Box 03 Konica America 3 If you want to erase a different F Code box than the one that appears on the LCD enter the box number now 4 Press ENTER If the F Code box is empty the LCD shows 03 Erase F Code Box Enter I D Code Important If you select an F Code box which is not empty the machine beeps and before returning to step 3 briefly displays Select F Code Box Box In Use Print any documents received in the F Code box then repeat this procedure from the beginning to erase the box Otherwise select another F Code box Use the numeric keypad to enter the four digit I D code Here we ve entered 2345 03 Erase F Code Box Enter I D Code 2345 Press ENTER If you ve entered an incorrect I D code your fax machine rejects the attempt and returns to standby mode If you ve entered the correct 1 D code the display
104. at you programmed into P1 by press ing lt if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If your previous command for this key was for a batch transmission and you want to keep this key programmed for a batch transmission use these instructions to make changes But if you want to assign this key to a completely different operation for a delayed transmission for example then you first must erase the stored command before pro gramming the new one If you want to select a different programmable one touch key than the one that appears on the LCD press that key now Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Communication 4 gt Enter Note If changing a previously stored command skip to step 7 3 43 Advanced features 3 44 5 10 11 12 Press until Communication appears Type Communication 4 gt Enter Press ENTER ADVANCED FUNCTIONS five times and then press ENTER The LCD shows Batch Tx Enter Box No Use the numeric keypad to enter the one digit identifier for the batch box you want to
105. ave a Location ID the number appears When the other machine answers your fax feeds the document through its scan ner transmitting as it goes To review the Real time transmission see page 2 3 Phoning via speed dial To dial a phone call using a speed dial number you must have a telephone attached to your machine To make the call Obtain a dial tone by doing one of the following Lift the handset Press MONITOR CALL to use the monitor speaker 9 Press SPEED DIAL TEL INDEX The LCD shows Tel Mode S Use the numeric keypad to enter the three digit identifier for the speed dial number you want to dial As the machine dials it shows the number on the LCD Tel Mode 9 555 5783 Note Remember that your fax machine s monitor speaker is not a speakerphone If you dialed using the monitor speaker pick up the handset to speak to the person that answers Note Ifthe call fails and you used MONITOR CALL to dial press MONITOR CALL to hang up Call group dialing If you frequently send the same fax message to more than one location store the group number into the one touch key or speed dial number If necessary see Using a one touch keys and Using speed dial numbers in previous page After you store the group number you can send the same fax to many different loca tions using GROUP key Send a fax via call group Note The call group dialing can be used only with memory transmission 1
106. ax machine s superfine transmission mode is Group 3 compatible not the more limited proprietary version TAD Telephone answering device or answering machine Records incoming voice messages for playback You can connect a TAD to your fax machine and use the two on one phone line TCR Transmit confirmation report this provides proof that your fax did send the document you set for transmission Printed after transmission the TCR also identifies the telephone number to which the fax sent the document plus the actual time of transmission and how many pages the unit transmitted Thermal paper printing A thermal head heats chemically treated thermally sensitive paper in patterns conforming to the image the machine has scanned creating a printed image Thermal paper s tendency to discolour and fade in addition to its curliness and the usual difficulty in writing on it have made this method considerably less popular than plain paper fax printing particularly as plain paper fax machines have dropped sharply in price TTI Transmit terminal identifier A user programmable line of information sent automati cally with every page a fax machine sends it appears at the top of each page printed by the receiving unit Transmission speed How fast a fax machine is sending a fax document This speed depends upon the modem speed of each unit the resolution setting the content of the docu ment the encoding technique and the conditio
107. ber followed by the star key and then the PIN 3 Press ENTER to save the setting Note Ifyou press ENTER without entering the PIN the fax machine beeps indicates No PIN Number on the LCD and then returns you to step 2 Continue with the steps for creating or modifying a batch box pages 3 11 3 12 Now you can perform batch transmission to this box while the PIN mask is activated Advanced features Setting Block Junk Fax Your fax machine s Block Junk Fax feature lets you bar the gates against unautho rised incoming faxes junk fax But before you block junk fax first understand how this feature works to determine if it s right for you There are four possible set tings for Block Junk Fax Off The feature isn t activated Model Your fax machine checks whether the last four digits of any phone number in your autodialer matches the last four digits of the remote fax s sub scriber ID the phone number part of the TT If it doesn t find a match your machine disconnects the call Mode2 This mode rejects any call from a number whose last eight digits match any number in the blocked numbers list explained later Your machine can hold up to 50 blocked numbers Mode3 This rejects numbers that are not in the autodialer and also rejects num bers that are in the blocked numbers list This lets you keep a number on your autodialer for transmission to it while still blocking its incom
108. ch box until the date and time you designate the batch transmission to take place Once the batch documents are transmitted they are automatically erased from the machine s memory Note For this operation to work two things must be true The batch box must exist on your fax machine You must know the batch box s one digit number 1 5 To store a document in a batch box for batch transmission 1 Insert the document and make any necessary adjustments 9 Press ADVANCED FUNCTIONS five times and then press ENTER The LCD shows Batch Tx Enter Box No D Use the numeric keypad to enter the one digit number for the batch box you want to use Here we ve entered 5 to indicate batch box 5 Batch Tx Enter Box No 5 Note Tx is a common abbreviation for transmission 4 Press ENTER The LCD shows Press Start Box 5 File 1 Important Your machine gives each document in a batch box a file number shown as 1 above You will need to know this file number should you later wish to erase or print the stored document Each batch box holds up to 40 files 1 40 Press START The machine displays Reserved on the top line of the LCD This means the document is stored in memory Printing a list of stored batch documents You can print a list of the documents stored in your machine s batch boxes This list provides you with the documents file numbers so you can erase or print them as needed To print the list press Program
109. choosing Konica Find your serial number and write it down f i Please note that your machine s serial E number is located on the bar code label as shown on the drawing at right Use the blank at the bottom of this column to copy this down before you set up your machine The serial number is shown IOFO0 with five digits numbers like IOF012345 p 0X Bar cord label Please copy down your machine s serial number below for future reference and note the machine s model number My machine s serial number My machine s model number Konica 7013 vii viii Table of Contents Before using your Konica fax machine 0 cece cence eens iii Where to set up your fax machine iti Power requirementS eszes pero ye cece cece ene hr iv General Precautions ccc cece eect n etn nh iv Storing and handling toner and drum cartridges Vv Getting started Packaging Contents 4 dsieraecdedadieeiaadiiadarieanerianaacees 11 Parts of your machine ccc cece e anaa a EE 11 Control Panel Overview 0 cece eee een eee ene ees 13 Seb UD scar naman e e B ea A ab Un A TR an e RR 1 5 Pick an installation spot 15 lo dcm TP 1 5 Unlocking the mirror carriage cece eee eee tenes 15 Installing the printing supplies 16 Attach the extension paper tray 0 0 0
110. contrast mode Sets how light or dark you want faxed documents to be when they arrive at their destinations Note The primary settings you choose effect your fax activity only To set these modes 1 Press Program key B 2 0 1 ENTER The LCD asks you to select a resolution Normal 4 gt Enter Resolution 9 Press 4 or until the mode you want appears In this example we ve chosen fine resolution Resolution Fine 4 gt Enter 3 Press ENTER to save the setting The LCD asks you to select a contrast setting Contrast Normal 4 gt Enter 4 Press lt or until the mode you want appears In this example we ve chosen light contrast Contrast Light 4 gt Enter 5 Press ENTER to save the setting Changing the default settings By following the steps above you ve set your defaults for scanning Before sending documents you can override these default scan settings for that transmission To override the default resolution and contrast settings before sending a document Press RESOLUTION to change the resolution e Press CONTRAST to change the contrast Once your document is transmitted your machine returns to its default settings Setting ECM Default setting On Line noise or static on the line during a call can easily disrupt the flow of data from one fax machine to another That s why your fax machine gives you the option of using Error Correction Mode ECM When two fax machine
111. cussed on pages 2 7 and 2 8 And you may want 1 2 3 to read Delayed transmission on page 3 10 before proceeding Follow steps 1 4 of Broadcasting basics left column Press ADVANCED FUNCTIONS ENTER Use the numeric keypad to enter the day of the month and time in 24 hour format when you want the broadcast to occur Here we ve scheduled it for 10 15 PM on the 30th Delayed Enter Time 30 22 15 Press ENTER to save the setting Press START Your machine will scan your document into the memory and return to standby mode while showing this on the LCD Reserved 11 Jul 2002 17 17 This means your fax machine is reserved for the delayed broadcast you just programmed but it can still be used to send and receive faxes if your broadcast document is stored in memory Making changes to broadcasts If you need to make changes in a broadcast after setting it up use the Review com mands function See Reviewing or canceling parts of a broadcast page 2 8 3 9 Advanced features 3 10 Delayed transmission Take advantage of lower evening and weekend long distance rates with delayed transmission Your fax machine can store up to 99 delayed commands each of which you can program up to 31 days in advance Important Ifyou program all 99 delayed transmission commands no further memory transmission is possible until one or more of the commands is completed To review Memory transmission see page
112. d too many errors from the receiving fax machine The sending fax machine is incompatible or had a document feeder problem during transmission Poor phone line conditions may have prevented your fax machine from prop erly printing some or all of the pages it received Either the line disconnected before transmission or the transmitting fax machine needs maintenance The fax machine has reached its memory capacity ECM reception failed perhaps due to line noise A compatibility error occurred Line noise or other problems prevented line probing The fax machine timed out while waiting for the retrain signal Transmission errors T 1 1 T 1 2 T 14 T 2 1 T 2 2 The remote fax machine didn t respond to your machine Call someone at the remote machine s location Your fax machine s page counter detected a possible document feeder error Carefully put the document bach into the feeder and try the call again STOP was pressed during transmission Either the phone line disconnected during transmission or fax communica tion became impossible due to bad phone line conditions Try the call again The two fax machines were incompatible Your fax machine sends and receives only ITU T Group 3 see Glossary page 5 17 fax communication the industry standard since the early 1980s 7 2 3 T3 1 7 9 2 TA 1 T 4 2 T 4 4 T 5 1 7 5 2 7 5 3 T 8 1 T 8 10 T 8 11 Bad phone line conditions made fax communicatio
113. d use the bypass tray to use the paper that cannot be set in the paper cassette It can hold up to 50 sheets of paper For details about paper capacity of the bypass tray see Specifications page AI 2 Side cover Open to fix a printout jam Side cover release Pull this to open the side cover Top cover release Pull up on this to open the top cover Recording paper size sticker Shows the size of the paper that is set in the paper cassette Recording paper level indicator Shows the level of the current paper supply without requiring you to open the paper cassette Paper cassette Set paper here It can hold up to 500 sheets For details about paper capacity of the paper cassette see Specifications page AI 2 Platen glass Makes it possible for you to fax or copy objects and even irregularly shaped sheets just as a conventional copier 20 21 22 23 24 25 LINE PHONE2 PHONE 25 EU 19 20 21 LINE jack Where you plug in the telephone line cord The other end of the cord plugs into a wall telephone jack PHONE2 jack If you connect a second telephone to your machine this is where you plug in the cord PHONE jack Not used PRINTER PARALLEL port optional Where you plug in the printer cable when you use the optional printer controller RS 232C interface port optional Where you plug in the RS 232C cable when you
114. de dev Y ete RR reds 3 25 Erasing an empty F Code box 0 cece eee eee e nt n nent ene ennes 3 32 F Code polling rererere eee er reae e Pedo Og ewe nas rub ge eg pesi 3 33 F Code transmission 00 c cece cect e ete ete eee nee nee ene enn e ens 3 32 Printing a list of documents stored in your F Codeboxes 000 e eee e eens 3 28 Printing a list of F Code boxes ccc cece cence eee e nent een en eed 3 28 Relay POX o3 neta no etes Pot re b S Nba E 3 25 3 81 Auto PANE ouo da bids Dod vorne IERI DU Qe na gatas oe 3 28 sur 3 28 Security DOK dis cese ce ora er dre wet n kp Un tdcy alkane pnr Gi d a ess 3 25 3 31 Document hold time setting 0 c cece cece eee I 3 27 lab 3 1 Function table 2s ex e ER EE E ME ve CHOR VEU E dr a aba een 114 I Initial Settings c cete Ru xa RRREWSURBYRDURENESUASLEDeRDSPDIES qae digas 1 18 J Jammed paper removing sssessssee heme 5 1 L Location ID i ute ph ER t ete eade ta em grs ti aeg ate Dra o rd See baw 3 1 M Machine sel ng lil 4i rurero REI Rex PRIORE EN RENAL bad d 1 18 4 10 2 BIN secrete ee me SAM NDA Ro vibs d gu DAN nae mated e Qecss Dad npo s 4 9 Language sosprior tach E ra URL sak anew anda dan dep Ta ae ep decns 1 18 Paper size of the Ist cassette isses 1 9 Paper size of the 2nd cassette 0 0 0 cece cece cette e 1 9 Paper size of the Bypass Tray isses 1 10 Paper SOURCE oae snaga arani ped or DOE E ADAM
115. didn t turn any of these off your fax machine returns to standby mode 10 The LCD shows your fax s current setting Alarm amp Key Volume Mid 4 gt Enter 1 Press 4 or until the mode you want appears Below are the possible settings Alarm amp Key Volume Max 4 gt Enter Loudest setting Alarm amp Key Volume Mid 4 gt Enter Medium setting Alarm amp Key Volume Min 4 gt Enter Low setting 12 Press ENTER to save the setting Setting Sleep mode Energy saving mode Default setting On Your machine is initially set to be in the Sleep mode automatically when 5 minutes has passed after you pressed any key last If you want to set the Sleep mode to Off you can set it here Note Ifyou want to change the time see page 1 19 1 Press Program key B 1 0 5 ENTER Sleep Mode On 4 gt Enter 9 Press 4 or until the mode you want appears 3 Press ENTER to save the setting Helpful Tip By pressing ENERGY SAVING you can switch the machine to Sleep mode immediately regardless of the on off setting or time setting on page 1 19 To use the ENERGY SAVING key you should assign it to a Soft key in advance See page 3 16 Note All LED lamps on the control panel will not be off even when the machine is in the sleep mode Primary mode Default setting None You can set the primary standby mode in this operation After finishing any jobs your machine will return to the mode you set here i
116. e a lower case letter press ALPHABET which is one of the one touch keys The display changes to ALPHABET CODE Your Name Lower This means pressing one touch keys will enter lower case letters To switch back for upper case entries press ALPHABET To enter spaces punctuation and symbols use the one touch keys Cancelling characters If you entered an incorrect letter or digit press CANCEL to erase to the left To change just one character in name and or digit press 4 or to move the cursor to that character or digit Then press CANCEL to erase it Re enter the character or digit correctly Using CODE to enter characters Also you can use the CODE key to enter special characters or symbols When the machine prompts you to enter a name press CODE The LcD changes to Your Name Code 9 Find the character you want to enter in the chart below First keypress Second keypress gt N n The legends in the black border indicate which key you press and in which order to get a given character For example to get a back slash V character you d press C 8 The blank areas for 2 0 and C 0 indicate spaces 3 To enter each character press the key combination listed on the chart Important Remember there are three ways to enter characters Enter Using Numbers Numeric keypad Letters characters One touch keys Letters characters numbers 4 Press ENTER
117. e box type you first must erase the old box then create a new one Press ENTER to save the password The LCD now shows Bulletin 4 gt Enter Box Type The fax machine is asking which box type you want to assign to this box bulletin security or relay Press 4 or until the type of box you want appears Press ENTER If you chose Bulletin go on to step 16 If you chose Security skip to step 17 If you chose Relay skip to step 20 If you chose Bulletin 16 The bulletin box has four additional settings Reception protection Rx Protect on the LCD Automatic printing of received documents Auto Print Overwriting documents Overwrite Doc e Erasure of transmitted documents Erase Tx Doc Rx Protect Reception protection tells this box if it s okay to receive documents from remote locations Callers can then poll these documents Rx Protect Off 4 gt Enter On Do not open this box to receive documents from callers Off Open this box to receive documents from callers Press 4 or until the mode you want appears Then press ENTER to save the setting and go on to the next one Auto Print Automatic printing of received documents tells the fax machine if it should print a document automatically upon receiving it into this box Note This setting is available only when the reception protection Rx pro tect setting is set to off see above Auto Print O 4 gt
118. e chosen Off Memory Tx Off 4 gt Enter 3 Press ENTER to save the setting Quick Memory transmission Default setting On Important Your fax machine s memory transmission feature must be turned on to use Quick Memory transmission see above To change the default setting of Quick Memory transmission 1 Press Program key B 2 0 7 ENTER The LCD shows Quick Tx On 4 gt Enter Press 4 or until the mode you want appears Here we ve chosen Off Quick Tx Off 4 Enter 3 Press ENTER to save the setting TTI transmission Default setting On Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page This text lists a name called the Transmit Terminal Identifier TTI and a fax number You can set the machine to not send the TTI 1 Press Program key B 2 0 8 ENTER The LCD shows TTI Tx On 4 gt Enter Press 4 or until the setting you want appears In this example we ve chosen Off TTI Tx Off 4 gt Enter 3 Press ENTER to save the setting Settings for reception Print settings You can set three parameters for printing received fax messages Print reduction rate Reduction margin Paper save function You set all three in the same procedure discussed on next page Following is a explanation for each Print reduction rate Print reduction lets you set the machine to reduce large incoming documents to a size that fits
119. e con nected the machine to a PBX phone system When I get a fax call all the phones ring How do I prevent this Call your PBX manufacturer or telephone company for assistance They may be able to convert one of the PBX lines for use only by your fax machine Sometimes when I dial a fax call by using the MONITOR CALL I don t hear the fax receiving tones from the other machine Am I doing something wrong When this happens try pressing START as usual It s possible you re calling an older non standard fax machine that doesn t emit answering tones Even a few Group 3 faxes see Glossary page 5 17 on the market sound a sending tone but don t sound a receiving tone After you transmit call the person at the other fax machine s location to see if that person got your document I inserted a document in the feeder and dialed a fax number but my machine didn t transmit the document Instead Auto Redial now appears on my LCD What does this mean The remote fax machine was busy so your machine will try the call again auto matically As long as it hasn t stored more than 99 delayed commands counting automatic redials your machine should still accept commands from you If it has exceeded this quantity and will accept no more commands try canceling one of the delayed commands see page 2 7 If the machine still won t cooperate keep canceling commands until it does The specifications page AI 1 list an average per page transm
120. e in copy mode only Pressing this key will reset the copy settings to their defaults 1 3 Getting started 1 4 16 17 18 19 20 21 22 23 24 25 26 Numeric keypad Just like the numeric keys on a regular tone dialing phone Use these to dial phone and fax numbers and to enter numbers when you re setting up the machine In Fax mode SPEED DIAL TEL INDEX Starts a speed dialing operation which you finish by pushing three of the keys on the numeric keypad Also displays one touch and speed dial entries sorted alphanumerically as in a telephone directory See page 3 8 Or in Copy mode ZOOM Pressing this key will turn on or off the zoom light When the zoom light glows you can set the copy reproduction ratio at 1 steps by using A or Y key When the zoom light is not lit you can choose one of several fixed copy repro duction ratio by using A or V key Program key Any function can be started by first pressing this key and then entering the function number Cursor Keys lt gt A Y Scrolls moves through features and command options as dis played on the LCD ENTER It confirms user settings begins operations and moves through com mand levels CANCEL Pressing this key will delete characters on the LCD and cancel com mands you have entered into the machine PAPER SIZE NEXT DOC In Copy mode Selects the printout paper you want to use While scanning a document Pressing
121. e length page 4 5 Potential problems with call waiting and voice mail Telephone call waiting signals can stop fax transmission and reception And any service such as voice mail which may intercept your calls can keep your fax machine from receiving fax calls If you use only one line for both phone and fax consult your telephone company to see how you can temporarily disable call waiting or voice mail while using the fax machine Memory transmission Your fax machine has a great memory Take advantage of it and you could Save Time By using your fax machine s memory you won t have to wait for your machine while it completes the transmission Simply scan your document into your machine s memory and you can walk away with your original in hand Save Money If you re transmitting to another memory equipped fax machine your machine will send the document directly into the other machines memory and hang up The receiving machine then prints out your message from its memory after the call has ended This cuts your actual on line time to a minimum Save Even More Money Set up a delayed transmission see page 3 10 to send your document after hours and you can save more money because the line charges will be cheaper Note Some documents use up memory more quickly than others They include documents with many pages and those with many dark areas When the machine s memory is full it can transmit only through the docum
122. e machine briefly displays the following before returning to standby mode 03 Select F Code Box No Document Stored Erasing a document stored in a bulletin box To erase a stored document 1 Press Program key D 2 0 2 ENTER The LCD shows Select F Code Box 01 Konica Use the numeric keypad to enter the two digit number 01 50 of the F Code bulletin box that stores the document you want to erase We ve entered 03 Select F Code Box 03 Konica America Press ENTER The LCD shows 03 F Code Document Enter I D Code Note Ifthe F Code box is not storing any documents the machine briefly displays the following before returning to step 2 Select F Code Box No Document Stored Use the numeric keypad to enter your F Code box s four digit I D code Here we ve entered 2345 03 F Code Document Enter I D Code 2345 Press ENTER If you ve entered an incorrect I D code your fax machine rejects the attempt and aborts this operation If you ve entered the correct 1 D code the display shows 03 F Code Document File No M Use the numeric keypad to enter the file number 1 30 of the document you want to erase Here we ve entered 3 03 F Code Document File No 3 Note If you want to erase all documents stored in the bulletin box enter 0 zero 7 Press ENTER The LCD shows 03 F Code Document Check Enter Stop Note Ifyou want to quit without erasing any document in the bulletin box press STOP
123. e real time transmission or quick memory transmission remove the document During non sorting ADF job Open amp Close ScanCover Reset Document Also the Repeat transmission Error on scan at page xx message 3 Gently close the scanner cover making sure both sides are snapped down will be printed out if the document jammed during transmission securely l The LCD will show which page i e which page number is jammed To con Note P the original document has become wrinkled or torn do not re send tinue scanning from the jammed page forward keeping in mind the Note at the end of step 1 above press START after clearing the jam p 2 Reset Document Press Start Key Note Ifyou wait more than 60 seconds without pressing any key the machine will begin to send or copy the document s it has If you wish to cancel this operation press STOP The machine will delete all pages from memory and then return to its standby mode 5 1 Just in case If a printout jams inside your machine To clear a printout jammed inside your machine Important Be careful not to put your hand between the top cover and the machine 1 Open the top cover 4 Remove the jammed paper 9 Open the printer cover 3 Remove the toner and drum cartridge Important Shield the drum cartridge from light especially strong light Later if you have to remove the car tridge from the fax o immediately
124. e remote fax s ITU T sub address and password if any for each box you want to poll To program an F Code polling operating into a programmable one touch key Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing lt if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored d S na na Z amp 9 2 CD E Q j mn S EE Note If your previous command for this key was for an F Code polling oper ation and you want to keep this key programmed for an F Code polling operation use these instructions to make changes But if you want to assign this key to a completely different operation for a delayed transmission for example then you first must erase the stored command before programming the new one If you want to select a different programmable one touch key than the one that appears on the LCD press that key now Press ENTER The LCD asks which operatio
125. e sub address in the remote machine In this example we ve entered 123456 Enter Sub Address 123456 __ Note Ifyou make a mistake press CANCEL to erase the character then enter the correct number Press ENTER The LCD shows Enter Password Note Ifthis sub address does not have a password skip to step 8 Use the numeric keypad to enter the password In this example we ve Enter Password 654321 e e lary oO e e eS bo Press ENTER The LCD shows Enter Fax Number Enter the fax number either by pressing a one touch key entering a speed dial number or dialing from the numeric keypad Do not press START What you do now depends on when you want the transmission to begin To have it begin now skip to step 13 To delay it go on to step 11 Press ADVANCED FUNCTIONS ENTER The LCD shows Delayed Enter Time 15 17 05 Use the numeric keypad to enter the day and time when the transmission should begin then press ENTER 13 Advanced features Press START Ifin step 10 you chose an immediate transmission your fax machine begins dialing If you chose a delayed command the machine shows Reserved on the LCD indicat ing that it has stored the command in memory and will complete it later F Code polling 1 2 Press FAX to switch the machine to Fax mode Press ADVANCED FUNCTIONS four times and then press ENTER Enter Sub Address Use the numeric keypad to ente
126. e touch number Fax amp Copy 4 gt Enter Note When the memory transmission is set to off in step 15 this LCD will not appear and go to step 24 Press until the mode you want appears Press ENTER Press STOP to return your machine to standby mode Programming a broadcast group Programming a broadcast is very similar to programming a delayed transmission But instead of sending to just one phone number you set up multiple numbers for the transmission To program a broadcast group into a programmable one touch key Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing 4 if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If you re changing a previously stored command If your previous com mand for this key was a for a broadcast group transmission and you want to keep this key programmed for a broadcast group transmis sion use these instr
127. eat steps 4 5 Otherwise go on to step 6 Press STOP to return your machine to standby mode Printing a list of the blocked numbers Forgot which number is stored in the blocked number list Just print a list of the blocked numbers To print a list of the blocked numbers press Program key E 1 1 0 ENTER Using department codes You can keep track of how your machine is used through its department code feature When the department code setting is activated the machine reminds each user to enter the department code before sending or polling a document The Activity Journal then keeps track of fax transactions by department After you turn on this setting assign specific code numbers to your office s fax users and tell them to enter these department codes before sending faxes Note Please note that using this setting may block access to the fax machine Entering a department code Your machine can hold up to 100 separate department codes To enter a department code Press Program key C 3 0 2 ENTER Depending upon whether you ve already entered a department code the LCD shows Enter Dept Code Select Department No 001 or 001 1555 Note If department code operation is protected see page 3 56 the fax beeps briefly and then returns to standby mode You will have to turn off the protection first then repeat this step 9 If you have not entered any codes in your fax skip to step 4 Otherwise go on to step 3
128. ee ea ex s 3 8 Telephone litie cord 5 46 5 ssegyared eve tete rep erp ERO PE PEE ehe pase En 11 Toner cartridge 5012 besrez een orPebovbp er EY hoe POE edd REA d S rg 1 1 1 6 Troubleshooting peroo liege e d a Y REI RE XI EEEE EE EN I 5 5 TTI Transmit Terminal Identifier 1 18 V View the result of fax transaction 0 0 0 0 cece cece nenien eniinn ia 2 9 Konica Business Machines Deutschland GmbH Lilienthalstrasse 1 D 21337 Luneburg Germany Tel 49 4131 886 320 Fax 49 4131 886 307 Copyright 2003 by Konica Business Machine all rights reserved Printed in China D88 90310 60
129. ee page 3 49 Confirmation report see page 3 21 Memory transmission see page 2 3 TTI transmission see page 4 2 Cover page see page 3 22 Negative Positive copy see page 2 17 e Copy Fax changing mode see page 1 11 Access to alternative telephone network Dial Prefix see page 3 23 Flash Exchange PBX to PSTN by entering the flash signal When you change the setting by using the Soft Key it will be available only for the next transmission Once that transmission is complete your machine returns to its default setting If you want to change the default setting see Changing the default settings on page 4 1 4 10 Setting the Soft Key 1 Press Program key B 1 0 3 ENTER The LCD shows Select Soft Key No 1 Sort Copy or indicates another function you ve stored into this key 9 Press 4 or gt until the Soft Key 1 3 you want to change appears In this example we ve chosen 2 3 Press ENTER The LCD shows 2 Fax amp Copy 4 gt Enter 4 Press 4 or until the function appears that you want to program into the key In this example we ve chosen Cover page 2 Cover Page 4 gt Enter 5 Press ENTER to save the setting The LCD will display the next Soft Key If you do want to set this Soft Key go back step 3 If you do not want to set the currently displayed Soft Key but do want to set another Soft Key go back to step 2 If you do not want to set any more Sof
130. elect Macro Key M2 Batch box list 3 Press ENTER The LCD shows Erase Macro Check Enter Cancel Important Ifyou want to quit without erasing the Macro key you ve selected press CANCEL The machine will return to step 2 4 Press ENTER to erase the job Erase Macro Complete To erase another Macro key repeat steps 2 4 Or press STOP to return to standby mode Printing a list of your Macro keys Your fax machine can print a list of the Macro keys The list includes 1 each key s Macro key number 2 the name of the job stored in the Macro key To print a list of Macro keys press Program key E 1 1 7 ENTER Setting the speed for Macros You can adjust the speed of one step in the Macro key 1 Press MACRO PROGRAM three times ENTER The LCD shows Macro Speed Norm 4 Enter Advanced features 9 Press 4 or until the mode you want appears The possible settings are Macro Speed Norm 4 gt Enter Macro Speed Slow 4 gt Enter Macro Speed Fast 4 gt Enter 3 Press ENTER to save the setting 3 19 Advanced features 3 20 Fax amp Copy With the Fax amp Copy feature turned on your machine asks if you want to make a copy of a document each time it transmits that document from memory Note The Fax amp Copy function cannot be used for real time transmission and when the copy protection feature is set to on Note Quick Memory transmission see page 2 3 and the Fax
131. ent feeder The memory transmission default setting is On However you can turn it off for the default See page 4 2 Helpful tip If you will frequently turn this feature on and off you can assign a Soft key see page 3 16 to turn on or off by simply pressing that key Memory overflow message In normal memory transmission if you ve stored too much information in your machine s memory a Memory Overflow message may appear on the LCD Memory Overflow Start Or Cancel This appears because 1 too many pages have been stored in the memory or 2 the pages that are stored have too much information on them for your fax machine to remember If this message appears press START to tell your fax to keep as many pages in mem ory as possible or press CANCEL to erase from memory all pages stored during the current operation but not previous operations Note If you don t operate your machine within 60 seconds the machine automati cally erase the document stored in the memory during the current operation Dividing a large document into smaller batches will help you avoid this error Basic operation Quick memory transmission Using Quick Memory transmission can save you time over standard memory trans missions For a normal memory transmission your fax 1 scans your entire document into memory 2 dials the other fax machine then 3 transmits the document But with Quick Memory transmission your machine doesn t
132. entered for this one touch number the LCD now shows either 02 Fax Number 02 Fax Number B 0 9 1 555 987 6543_ Use the numeric keypad to enter the number exactly as your machine should dial it including whatever access codes your phone system requires You may want to review Special dialing characters page 3 1 The number can be up to 40 characters in length 02 Fax Number 9 1 5559292039_ Your LCD can show only 20 characters at a time To view characters beyond those 20 press 4 to scroll to the left or to scroll to the right When the number is as you want it press ENTER to store it The LCD now shows 02 Name Upper d The machine is now prompting you for a name a Location ID so you ll be able to find it in the Telephone Index dialing see page 3 8 02 Name Lower S W Region Office 10 11 If you do want to enter or change this Location ID go on to step 7 If you do not want to enter or change this Location ID skip to step 8 Enter the Location ID by using the one touch keys If necessary review Entering characters page 1 12 A number s Location ID may be up to 24 characters in length Press ENTER to save the setting and continue The LCD now displays 02 Group No 02 Group No o 5 6 You may now assign this number to up to 32 call groups If necessary review Call groups page 3 1 If you do want to enter or change the call group number go on to step 10 If
133. entify this F Code box The sub address can be up to 20 characters in length and include any combination of numbers and the and characters but no other non numeric characters 03 Sub Address No 654321 Note No other F Code box in this machine can have the same sub address as the one you enter here Press ENTER to save the sub address Note Ifyou entered a sub address already being used by another F Code box the machine beeps and briefly displays 03 Sub Address No Sub Address In Use The machine now returns you to step 10 Please enter a different number for your F Code box s sub address 12 13 14 15 Next the machine asks for your F Code box s password This is the password for ITU T compatible F Code fax transactions The LCD shows 03 Password 03 Password S 0 123456789 _ Note You don t need to have a password for the F Code box However using a password will make your F Code communication much more secure If you do not want to enter or change this box s password skip to step 14 Use the numeric keypad to enter this box s ITU T compatible password This password can be up to 20 characters in length and include any combination of numbers and the and characters but no other non numerical characters Here we ve entered 135 7 9 03 Password 135 7 9 Note You cannot change the type of an existing F Code box If you re modi fying an existing F Code box and want to change th
134. er press BROADCAST between each one to insert a comma then enter the number You can specify up to 200 numbers for a remote unit Enter Relay Number 001 G12_ 99 Press ENTER to save the settings The LCD shows Sender 4 gt Enter Select TTI The machine asks for the type of TTI you want to appear on the faxes that are relayed to other callers Sender Relay the document with sender unit s TTI don t send your TTI Both Relay the document with both the sender unit s TTI and your TTI Yours Relay the document with your TTI instead of the sender unit s Press 4 or until the mode you want appears 93 Press ENTER to save the settings The LCD shows O f 4 gt Enter Auto Print On Print the document automatically when it s received Off The machine does not print it but only relays it to the other machine Press 4 or until the mode you want appears Then press ENTER to save the settings and go on to step 24 94 The machine asks for your F Code box s four digit security I D code This is the 1 D code for the box s security which you use to 1 print a document any remote F Code compatible fax sends to this F Code box or 2 you enter before you can make any changes to this F Code box 03 Set F Code Box Enter I D Code 0000 If you do not want to change the I D code skip to step 27 95 Decide on a four digit 1 D code 0001 9999 for this F Code box Write it down and put it in a
135. erloading on a telephone circuit See also Load number Scanning width See Effective scanning width 5 19 Just in case Secure polling Polling in which preset passcodes are checked between two machines before polling is allowed to take place Speed dialing Allows the fax user to store frequently used fax numbers for dialing with the touch of three keys an identifier key either or and then a three digit code for each number See also Autodialing and One touch dialing Station ID Also called Location ID or Receiver ID An autodialer feature which lets the fax user enter a descriptive name to correspond with the number in an autodialer entry For example rather than entering only 1 972 555 3465 the user can enter that number and a name such as Dallas Branch Office Subaddressing An ITU T standard allowing fax machines to specify special delivery characteristics of a transmission For example subaddressing allows fax machines from dif ferent manufacturers to send and receive messages into confidential memory mailboxes or to retrieve specific files from polling memory Subscriber ID A fax machine s telephone number as identified by a user setting See TTI Super Group 3 An extension of Group 3 fax technology standards allowing the use of high speed v 34 bis modems for 33 6 Kbps transmission and high speed protocols for rapid handshaking Superfine resolution 203H x 392v lpi Your f
136. etting for Copy protection Off 2 17 06 Sort Copy On Off setting for Sorting copy On 4 7 07 Nega Posi On Off setting to reverse copy of black and white areas Off 2 17 4 7 4 Printer Settings 01 TCP IP Enter the IP Address Subnet mask and Gate way address 3 This option appears only if the optional NIC network interface card has been installed 1 15 Getting started 1 16 Level one function Level two function Level three function Summary of setting Default setting B User Settings 5 Scanner Settings 01 Scan Parameter Enter the scanning parameters 02 Scan Size Set the scanning size 03 Auto Reset Set the time minutes resetting the scan parameters C Other Settings 1 Journal amp Reports 01 Journal Auto Print Print the Activity journal automatically after 100 transactions Off 3 20 02 Journal Line Up Change the printing order of the activity journal Off 3 21 03 Report AutoPrint Print the TCR Transmit Confirmation Report automatically Of 321 after transmitting 2 Cover Page 01 Set Cover Page On Off setting for sending the Cover page Off 3 22 02 Enter Cover Page Enter your message for the cover page 3 22 3 Department Code 01 Set Dept Protect Protection for department code settings Off 3 56 02 Set Dept Code Register the Department code 3 55 03 Set Dept Setting On Off setting for De
137. for polling 1 Insert the document and make any necessary adjustments 9 Press Program key D 1 0 2 ENTER The LCD shows Select F Code Box or 01 Konica Machinery 3 Use the numeric keypad to enter the two digit identifier number 01 50 of the F Code box where you want to store the document Here we ve entered 0 3 Select F Code Box 01 No Number Stored Select F Code Box 03 Konica America 4 If you want to use a different F Code box than the one that appears on the LCD enter the box number now 5 Press ENTER The LCD shows 03 F Code Document Enter I D Code 6 Use the numeric keypad to enter the four digit I D code Here we ve entered 2345 03 F Code Document Enter I D Code 2345 Advanced features Press ENTER If you ve entered an incorrect I D code your fax machine rejects the attempt and returns to standby mode If you ve entered the correct 1 D code the display shows Overwrite Doc Off 4 gt Enter If you choose On Your bulletin box erases the currently stored document when a new document is stored in it Off Your bulletin box keeps both the currently stored document and the new document up to 30 documents in each box 8 Press 4 or until the mode you want appears Press ENTER to save the setting Your machine starts scanning the document into the selected bulletin box F Code Doc File 1 A4 Mem 99 Important The file number shown above as 1 tells you how many d
138. from the batch box 3 Transmit Time Enter Time 30 17 05 Option 2 At a certain time each day you press the key For example Do this at 5 05 PM today Use the numeric keypad to enter 0 0 00 and then the time when the fax should send the documents from the batch box 3 Transmit Time Enter Time 00 17 05 Note To change a digit in the date or the time press 4 to move the cursor left or to move it right Then enter the correct number When the date and time are set press ENTER The LCD now shows 3 Name Upper The machine now asks you to name this batch box 3 Name Lower Bookkeeping If you do not want to enter or change this batch box s name skip to step 11 Enter the name by using the one touch keys If necessary review Entering characters page 1 12 A batch box s name may be up to 24 characters in length 3 11 Advanced features 3 12 11 Press ENTER to save the batch box information To create or modify another batch box repeat steps 2 11 To finish press stop Printing a list of batch boxes You can easily print a list of your batch boxes The list includes each box s identifier number the Location ID fax number and date time the transmission should start To print the list press Program key E 1 1 5 ENTER Storing a document for batch transmission Your fax machine can store up to 40 documents each document can include one page or many pages in each bat
139. ft Key Program to turn on or off any functions with just pressing this key Soft key 1 SORT See left 3 16 Soft key 2 FAX amp COPY Soft key 3 BYPASS 04 Silent Mode Mute your machine Off 4 8 05 Sleep Mode Conserve power On 4 9 06 Fax amp Copy Make a copy of your document each time it transmit Off 3 20 07 Primary Mode Determine the primary mode Fax mode or Copy mode None 4 9 08 Service Mode For technical support Do not set this setting to on unless an Of u authorized technician asks you to do so 09 Paper Source Select paper source paper cassette and bypass tray for For Fax Cop 49 fax reception or copying E 10 2 Bin Tray Select the paper tray for delivery Copy exit Lower tray Received fax document exit Upper tray 4 9 List exit Upper tray PC Fax print exit Upper tray 1 This option appears only if the optional 2 Bin tray has been installed 2 This option appears only if the optional RS 232C interface has been installed Level one function B User Settings Getting started Level two function Level three function Summary of setting Default setting Page 2 Fax Settings 01 Scan Parameters You can set the following settings for send fax message Primary resolution mode Normal 4 1 Primary contrast mode Normal 02 Print Parameter You can set the following settings for receive fax message Reduction rate Auto 43 Reduction margin 24 mm H
140. g fax machine will receive a reduced size printout of the complete image Bit The smallest unit of information in a computer Some fax machines which are actually computers dedicated to telecommunications allow users to change bits of information to provide or cancel features through software settings Bits per second See bps Black density Also called black coverage The amount of non white area on a page For example most regular office correspondence has a black density well under 10 due to the presence of margins spaces between words spaces between lines and paragraphs and even spaces within letters However drawings and photographs have a much higher black density sometimes approaching 100 The higher a page s black density the more slowly a fax machine sends it Just in case Broadcast A fax transmission in which a single document is sent to more than one loca tion bps Bits per second Used to express the speed of transmission of data Because fax trans mission treats a document as a graphic image rather than as a series of alphabetic and numeric characters bps does not correspond to the number of characters transmitted per sec ond Byte A group of digital elements usually sent as eight bits to the byte Call reserve Also called call request An ITU T standard fax feature which allows a user to request voice communication prior to during or after transmission Call waitin
141. g service An optional telephone company service that alerts you to another incoming call when the phone is already in use Call waiting signals often cause interruption of fax transmission or reception Caller 1D Optional service provided by your local telephone company that allows you to see a display of the number phone or fax that is calling CCITT See ITU T CCD CIS Charged coupled device contact image sensor Two types of scanning mechanisms used in some Konica fax machines The ccbD reads fluorescent light bouncing off a document The CIs uses a flat bar of light emitting diodes LEDs Command queue The list your machine keeps of all its pending commands Command number The number your machine gives to each job it is programmed to complete You must know the command number in order to cancel or change any of the machine s jobs that it stores Compatibility The term compatible describes the ability of separate things to function together Your fax machine features ITU T Group 3 compatibility the modern standard for worldwide communication Confidential transmission See SecureMail Confirmation report See TCR Continuous polling See Polling Copy mode Allows your fax machine to be used as a convenience copier Cover page automatic A small user created message can be the first page of every transmission Database polling See Polling Data co
142. gain to hang up Loading paper Acceptable paper size and cassette capacity Paper source Paper type Paper size Paper cassette Plain paper A40 A5 9 FAL 500 sheets A4ty ABL P A6 y F4 Plain paper Letter Legal Half letter 50 sheets Bypass Tray Executiver Custom sized Envelopes DL Com 10 Monarchy 1 sheet Postcard 100 x 148mm 7 20 sheets Transparency A40 20 sheets Paper weight 60 90 g m 97 216 mm x 140 356 mm Width x Length It only can use if the optional Printer Controller is attached We recommend 3M PP2500 for laser printers or equivalent Note Do not use any paper which has been creased wrinkled or has absorbed any moisture Loading paper in paper cassette Before you load paper note the following e After you loaded paper in paper cassette you must need to tell your machine which size of the paper A4 A5 or F4 sized you loaded You can do this by the Setting of the paper size operation See next page Note If you will be using A4 sized paper there s no need to adjust the cassette your machine is initially set for A4 sized paper Simply attach the A4 sticker to the outside of the paper cassette Open the paper cassette from the front of your machine by gently pulling it toward you 9 While pressing the release lever slide the paper length guide
143. ge 2 17 is on preventing such use Turn off copy protection You tried to enter department code more than 100 Your machine can store up to 100 depart ment codes 9 5 Just in case What you see on the LCD Document Full Document Jam ContStor Enter Cancl Document Stored Enter No 0 32 Enter Reduce Enlarge Enter Scan Size Feeder In Use What it means What to do You tried to enter an document into an F Code box but the machine has reached its capacity 30 documents Delete documents stored in F Code boxes until the machine will let you pro ceed An original document jam while you are using the ADF for either faxing or copying See page 5 1 for instructions on clearing the jam You tried to erase a batch box which contains at least one document Erase the document s then try again You tried to enter a call group number greater than 32 Your machine can maintain 32 call groups numbered 1 32 call group 0 covers all the groups Determine the correct call group identifier number and enter it instead You tried to copy your document on the paper other than A4 A5 or F4 sized paper using the bypass tray or the calculated reduction or enlargement ratio is out of the acceptable range 50 200 when the copy reduction or enlargement ratio is set to Auto Enter the reduction or enlargement ratio manu ally although a part of the image might be laching or change the paper for copying W
144. ges If the fax exceeds the maximum number of pages it counts the total pages from 0 zero Note If you want to clear the total counts of each department code see Clearing the current department time list below Clearing the department time list To clear the current total counts of each department code Press Program key C 3 0 4 ENTER ENTER The total communication time and total printed pages for each department code are cleared The department code will not be erased Advanced features This page is intentionally blank 3 57 Changing the default settings This chapter describes how to change the settings of your machine Settings for transmissions edsr ea duren ENAA e een e tenes 4 1 Settings for reception cvs dirr eee y en e RR PR ea dee 4 3 Settings for dialing 2 ced bee ce Vea ied ine nee eee 4 5 Settings Tor Copying ur etu e b bi iub ed e da e ede n 4 6 Settings for operation oou bere xad an aci ee dad a et RR 4 8 Settings for transmission Scan settings Default setting Primary resolution Normal Primary contrast Normal Two different settings tell your machine how to scan documents The initial factory settings are probably right for most applications so try using them before changing any of these settings Primary resolution mode Sets the resolution for your documents Choose either normal fine superfine S Fine on the LCD or grayscale mode Gray Primary
145. h the doc ument scale on the right then gently close the platen cover The document should be aligned to the right front corner HR C3 DS Em Important Gently close the platen cover so that you don t catch your hands possibly injuring them When a thick document such as a book is on the platen glass do not press strongly from the top of the platen cover This may break the platen glass and cause an injury 5 Press DOCUMENT SIZE to select the document size A4 A5 p or F4 Enter Scan Size A4 g 6 Adjust resolution and contrast if necessary 10 11 Basic operation Enter the fax number Also enter any access codes necessary just as you would for a regular phone call Example Enter 9 to dial out from an office telephone system or 1 for long distance Press Start 919725552009 gt a a By pressing START you ve just given your machine a command In turn your machine gives this action a command number as it scans the fax document This command number appears on the first line of the LCD for a few seconds Command 01 You ll need this command number to cancel the transmission or to print a stored document see pages 2 7 2 8 Then your machine will scan the document into the memory While your machine scans the document the LCD will show 919725552009 A4 NextDoc Mem100 When the scanning is done the LCD will show Start Scan O NextDoc Tx Start Start If you want
146. have absorbed moisture per haps due either to high humidity or water having been spilled on the paper supply Toner will not adhere well to wet paper Replace the paper with dry paper and try printing again Printouts have white and or black lines The toner cartridge or drum cartridge may be defective Remove the cartridges and check them for damage If the problem persists replace either or both of the car tridges as indicated The LED print head may be dirty Using the cleaning paper gently clean the LED print head The charger may be dirty Your machine normally cleans the charger automatically If other solutions fail please contact your authorised Konica dealer Printouts have toner smudges The toner may be unevenly distributed inside the toner cartridge Remove the toner cartridge and shake it a few times to redistribute the toner inside If the problem persists replace the cartridge The toner cartridge or drum cartridge may be defective Remove the cartridges and check them for damage If the problem persists replace either or both of the cartridges as indicated Ifyou find smudges on the back of the printouts the trans port roller may be dirty Your machine normally cleans the transport roller automat ically If other solutions fail please contact your authorised Konica dealer Printouts have white spots The charger may be dirty Your machine normally cleans the charger automa
147. have been received Memory overflow A message that appears on the machine s LCD when the current operation requires more of the machine s electronic memory than what is available MH Modified Huffman the standard ITU T Group 3 data compression method A one dimen sional coding scheme that compresses data in a horizontal direction only A feature of all our fax machines MH assures transmissions faster than one page per minute when communicat ing with other Group 3 units regardless of manufacturer See also MR MMR Military format See 24 hour format Modem Modulator demodulator A device that converts digital data like information from a fax machine into an analog signal for transmission over ordinary telephone lines A modem is included in a fax machine and allows it to be connected directly to a PSTN telephone line MR Modified Read an ITU T Group 3 standard data compression method A two dimen sional coding scheme that compresses data in both horizontal and vertical directions and allows for faster transmission when communicating with other Group 3 units regardless of manufacturer MMR Modified Modified Read an ITU T Group 3 standard data compression method A two dimensional coding scheme that compresses data in both horizontal and vertical directions and allows for faster transmission when communicating with other Group 3 units regardless of manufacturer Monitor A speaker in most our fax machines
148. he LCD Memory Overflow Start Or Cancel This appears because 1 too many pages have been stored in the memory or 2 the pages that are stored have too much information on them for your fax machine to remember If this message appears press START to tell your machine to copy as many pages in memory or press CANCEL to delete from memory all pages stored during the current operation but not previous operations Note If you don t operate your machine within 60 seconds the machine will auto matically print the document stored in the memory during the current operation If the paper runs out while copying When your machine runs out of paper it beeps the red light Se of the printer status lights glows and the LcD shows which source has run out of paper the 1st cassette 2nd cassette o optional or the bypass tray E In this example the machine runs out of the paper in the 1st cassette lst Cassette Please Supply Paper If you want to cancel the current copying job press STOP Otherwise supply the paper to displayed paper source to resume the copying Basic operation Making copy settings When the machine is in the Copy mode the LCD shows Copy Ready 1 lt Number of copies A4 Auto 100 Copy reduction or enlargement ratio Recording paper size Document size Number of pages Use the numeric keypad to enter the desired number of copies for the document Copy reduction or enlargement rate Y
149. hen you using the platen glass you must manually enter the scan size of your document Press DOCUMENT SIZE to choose the size The command you re trying to enter requires the use of the ADF which is already in use Wait for the machine to stop using the ADF then try again What you see on the LCD In Relay Box In Secure Box In Use in P OneTouch Invalid I D Code Invalid Number Invalid Paper Size Invalid Passcode Line Busy What it means What to do You tried to store a document for polling in an F Code box which is set to be a relay box Select an F Code box which is set to be a bulletin box then try again You tried to store a document for polling in an F Code box which is set to be a security box Select an F Code box which is set to be a bulletin box then try again You tried to erase the F Code box or Batch box which is programmed in the programmable one touch key Erase the programmable one touch key that con tains the F Code box or Batch box you want to erase then try again The F Code box 1 D code you entered isn t valid Try re entering your F Code box 1 D code You pressed a key which has no function during the current operation If the optional printer controller is attached to your machine it can use the special sized paper with the bypass tray However it should be used only for the PC printing it cannot be used for copying So if you tried to copy onto the special sized paper
150. hine will use this paper when it runs out of the paper in the paper cassette during the fax reception 1 10 Operating tips Changing modes You can use this machine not only as a fax machine but as a copier as well Press COPY FAX to change to the fax mode or copy mode COPY FAX key Fax mode If you want to use facsimile features change to the Fax mode Copy mode If you want to use copier function change to the Copy mode When the machine is in the Fax mode the FAX light on the control panel is on and if the machine is in the Copy mode the COPY light is on Note You cannot switch modes in any of the following cases When scanning a fax message for transmission During the real time transmission When programming any function settings Standby display of each mode Fax Ready Copy Ready 1 1 Jan 2001 0 00 A4 Auto 100 In Fax mode In Copy mode Turning off the power Fax documents stored in memory will be lost 72 hours after you turn the power switch off or unplug the power cord See Specifications page AI 1 Getting started How to operate the machine To press 0 zero 1 2 3 4 5 6 7 8 9 or Use The numeric keypad Tip At no other time within this manual will we refer to the letters printed below the numeric keys and their uses such as accessing abc by pressing the 2 key These letters are there only for your convenience in using your fax machine as a telephone
151. ialing again either manually or automatically controlled of the most recently dialed fax or phone number Automatic redialing follows an unsuccessful dialing attempt and can be done manually or automatically Relay broadcasting Lets some Konica fax machines store a document in internal mem ory transmit the document to the memory of a remote hub fax and then instruct that unit to relay re transmit the document to each fax in a call group in the hub unit This feature speeds extremely high volume fax communication and allows a single command to initiate document transmission to hundreds of preprogrammed fax locations It also saves phone charges for the originating machine Your machine can initiate a relay broadcast Remote fax machine The machine on the other end of a fax communication REN See Ringer equivalence number Resolution The resolution of documents transmitted or copied by fax machines is mea sured by the number of horizontal H and vertical v lines per inch lpi the unit can print Our unit may offer one or more of these resolution levels Normal 203Hx 98v lpi Fine 203H x 196v lpi Superfine 203H x 392v lpi Some our units also offer grayscale transmission see also Grayscale for accurate reproduc tion of photographs and other shaded originals Ringer equivalence number Also called REN A number assigned to telecommunications equipment used in the United States designed to prevent ov
152. ine While dialing your machine scans the other documents into memory The LCD shows the Location ID and the document s width and resolution settings Plano Office A4 Normal Note Ifthe entry doesn t have a Location ID the number appears When the other machine answers your fax transmits the scanned document directly from memory To review Quick memory transmission see page 2 3 If you specified normal memory transmission e Your fax machine scans your entire document into memory first then dials the other fax machine The LCD shows the Location ID and the document s width and resolution settings Plano Office A4 Normal Note If the entry doesn t have a Location ID the number appears When the other machine answers your fax transmits the document directly from memory To review Memory transmission see page 2 3 3 3 Advanced features 3 4 If you specified real time transmission Your fax machine dials the other fax machine The LCD shows the Location ID and the document s width and resolution settings Plano Office A4 Normal Note Ifthe entry doesn t have a Location ID the number appears When the other machine answers your fax feeds the document through its scan ner transmitting as it goes To review Real time transmission see page 2 3 One touch phone dialing To dial a phone call using a one touch number you must have a telephone attached to your machine To make
153. ine s one touch keys P1 and P2 can reduce those many steps to a simple press of a key You can teach the one touch keys to carry out any of the following operations Communications functions Delayed transmission explained on pages 3 10 Broadcasting page 3 9 Regular polling pages 3 14 3 15 Batch transmission pages 3 11 3 13 F Code transmission page 3 32 F Code polling page 3 33 To teach these keys you tell the machine four simple things How The key you re programming Who The number s the machine should dial What The operation it should perform When The date s and time s when you want it to perform the operation Printouts Machine settings list page 4 10 e Fax settings list page 4 10 Copy settings list page 4 10 e Activity journal page 3 21 Delayed commands list page 2 8 One touch list page 3 3 e Speed dial list page 3 5 Programmable one touch numbers list page 3 47 e Call group directory page 3 7 Blocked numbers list page 3 54 Sample cover page page 3 22 Department time list page 3 56 List of F Code boxes page 3 28 List of documents stored in F Code boxes page 3 28 Batch box list page 3 12 List of stored batch documents page 3 12 Macros list page 3 19 Document storage Regular polling documents page 3 14 F Code polling documents page 3 28 Programming a delayed transmission To
154. ine s feeder press START Working with your answering machine Q People have complained that they call my fax machine and hear my answering machine s message but are cut off before they can send a fax What happened A Any remote fax machine attempting to send a fax must hear responding fax tones within 40 seconds after the person at that machine presses the start key That 40 seconds includes getting the dial tone dialing the number listening to the pause before the ringing starts and the remote fax machine answering the ring Only after that time does your message play That s why we urge you to create a short outgoing message The shorter the waiting period the more likely it is that the remote fax machine will proceed with the transmission Please create an outgoing message on your answering machine that s no longer than 10 seconds see page 2 11 for a suggestion 5 16 Polling Q What s the purpose of polling A Polling lets you automatically pull a document which is set in another fax machine You can poll whenever you need to retrieve information and don t want the source to pay for the phone call With polling you pay for the call and get the information you need How your fax machine works How a fax machine works is simple You put a page into your fax machine s feeder and call a fax number Your machine makes a satisfactory connection with the other machine and then Your machine ta
155. ing Regular polling Your fax retrieves a document from a remote fax machine e F Code polling Your fax retrieves a document stored as a file in the remote fax machine To do this you must be communicating with another F code compatible fax machine For more information on F Code polling see F Code transmission and polling pages 3 33 Note For polling to work the remote machine must also be set up to be polled Regular polling To set up your machine for regular polling 1 Make sure the document is inserted in the remote fax machine 9 Press ADVANCED FUNCTIONS twice and then press ENTER The LCD shows Enter Fax Number 3 Enter the remote fax machine s number by either pressing a one touch key entering a speed dial number or using the numeric keypad 4 To perform the regular polling now skip to step 8 To perform delayed regular polling go on to step 5 5 Press ADVANCED FUNCTIONS ENTER The LCD shows Delayed Enter Time 15 17 05 6 Use the numeric keypad to enter the date and time use the 24 hour format when your machine should perform the delayed regular polling 7 Press ENTER 8 Press START 3 14 When your machine polls for documents it dials the number and upon making con tact with the other machine begins receiving the document as if the other machine had placed the call Being polled Not only can you poll but you can also be polled To set up a document for regular polling
156. ing calls by putting it in the blocked numbers list But before you activate the Block Junk Fax feature please consider Not all fax machine owners enter their phone numbers in their Subscriber IDs With Block Junk Fax activated your machine would reject faxes from these machines Access codes can cause confusion If an autodialer entry ends with extra codes such as long distance codes Block Junk Fax will block out calls from those faxes To set Block Junk Fax Press Program key B 2 1 0 ENTER The LCD shows your fax s current set ting Block Junk Fax Off 4 gt Enter Press 4 or until the mode you want appears Here we ve chosen Mode2 Block Junk Fax Mode2 4 gt Enter 3 Press ENTER to save the setting What you do next depends on what you selected in step 1 Ifyou selected Off or Model press STOP to return to standby mode Ifyou selected either Mode2 or Mode3 go on to step 4 3 53 Advanced features 3 04 4 Depending on if you have already entered at least one number into the blocked numbers list the LcD shows one of the following Enter Fax Number Select BlockJunk No 01 01 555 2971 5 If you want to modify an existing entry in the blocked numbers list press lt or until you see the number you want to modify sir Olaa If you want to enter a new number in an already started blocked numbers list press 4 or until you find an empty position in the list Then press ENT
157. ission time but when I transmit a page it can take much longer Why We base this specification on transmission of an industry standard test docu ment called rrU T Test Document 1 sometimes also called the Slerexe letter Fax manufacturers use this method to test transmission speeds However The pages you send may be darker or otherwise contain more information than ITU T Test Document 1 Just in case The transmission time measured for test documents doesn t include hand shake time the time during which two fax machines introduce themselves to each other and agree on the parameters of the call The specification time is based on the use of normal resolution mode You may be using fine superfine or grayscale transmission each of which takes longer than normal mode Q Whats a default A A default is a setting that your machine will always refer to if nothing else is programmed For example you can set the default for this machine to send a fax by using its memory If you set this action as the default that s how your machine will always send a fax until you tell it to do differently Reports Q Icalled the number 011 555 555 1212 but not all of the digits appear on my transmit confirmation report TCR Why didn t the whole number appear How can I be sure my document went to the right location A The numbers you enter using the fax keypad are temporarily stored in a mem ory buffer
158. it identifier code now That number appears on the LCD 4 Press ENTER Depending on whether you already have a number entered for this speed dial number the LCD now shows either 005 Fax Number 005 Fax Number B 0 9 555 397 0123 _ 5 Use the numeric keypad to enter the number exactly as your machine should dial it including whatever access codes your phone system requires You may want to review Special dialing characters page 3 1 The number can be up to 40 characters in length 005 Fax Number 9 1 555 567 1234 _ Your display can show only 20 characters at a time To view characters beyond those 20 press lt to scroll to the left or to scroll to the right 6 When the number appears as you want it press ENTER to store it 7 The LCD now shows 005 Name Upper 005 Name Lower West Coast Sales The machine is now prompting you for a name a Location ID so you ll be able to find it in the Telephone Index dialing see page 3 8 If you do want to enter or change this number s Location ID go on to step 8 If you don t want to enter or change this number s Location ID skip to step 9 8 Enter the Location ID by using the one touch keys If necessary review Entering characters page 1 12 A number s Location ID may be up to 24 characters in length 9 Press ENTER to save the setting and continue 10 The LCD now shows 005 Group No 005 Group No B o 1 4 12_ You may now assign this number to up to 32
159. kes the document An image scanner in your fax machine examines the information on the page Your machine wraps the document Your fax machine translates the scanned information into a numeric code and compresses the code for the fastest possible transmission speed Your machine sends the document Finally your fax machine sends the compressed code On the other end of the line e The remote fax machine receives the code Your machine unwraps the document The remote fax machine uncompresses and deciphers the code turning it into a representation of the scan your machine made The remote fax machine prints the representation The only difference between a regular telephone call and a fax call is the content of the transmission Ona regular call your telephone sends your voice On a fax call your fax machine sends a coded image The way fax machines work is regulated closely by the International Telecommunications Union ITU an agency of the United Nations The standards the ITU applies ensure the compatibility of your fax machine with millions of other machines worldwide However they also limit the way you can use your machine with other devices such as telephones and answering machines Glossary This glossary contains terms you may encounter when discussing or reading about fax machines Please use these definitions for reference only 24 hour format Also called military format A format for keeping
160. key E 1 1 6 ENTER Printing a document stored in a batch box To print a document stored in a batch box 1 Press Program key D 3 0 3 ENTER The LCD shows Batch Document Enter Box No Use the numeric keypad to enter the number 1 5 of the batch box storing the document you want to print Here we ve entered 1 to indicate batch box 1 3 Press ENTER The LCD shows 1 Batch Document Enter File No c 4 Use the numeric keypad to enter the document s file number 1 40 5 Press ENTER Your fax machine prints the document then returns to standby mode Erasing a document stored in a batch box To erase a document stored in a batch box on your fax machine 1 Press Program key D 2 0 3 ENTER The LCD shows Batch Document Enter Box No E 9 Use the numeric keypad to enter the number 1 5 of the batch box storing the document you want to erase Here we ve entered 1 to indicate batch box 1 3 Press ENTER The LCD shows 1 Batch Document Enter File No 2 4 Use the numeric keypad to enter the document s file number 1 40 5 Press ENTER The fax machine now gives you one last chance to change your mind before erasing the document 1 Batch Document Check Enter Stop Important To quit the operation without erasing this or any document press STOP The machine returns to standby mode 6 Press ENTER The fax machine erases the document you ve chosen then returns to standby mode Advanced features Er
161. keypad to enter the protection passcode Here we ve entered 6296 Security Rx Enter Passcode 6296 3 Press ENTER The LCD shows Security Rx Off 4 gt Enter 4 Press 4 or until the setting you want appears Here we ve chosen On Security Rx On 4 gt Enter 5 Press ENTER The LCD shows the machine s current clock setting Security Rx Enter Time 15 42 3 49 Advanced features 3 50 6 If you want security reception to begin now and at this same time every day skip to step 8 Otherwise go on to step 7 ri Use the numeric keypad to enter the time use a 24 hour format when secu rity reception should begin every day Type over the numbers displayed Here we ve entered 17 35 Security Rx Enter Time 17 35 To change a digit press lt to move to the left or to move right Then enter the correct digit 8 Press ENTER to save the setting Helpful tip After setting for activating the security reception you can turn it on and off by pressing SECURITY RECEPTION It is not effected the time setting you entered at step 7 It begins the security reception immedi ately To turn the security reception on by pressing SECURITY RECEPTION 9 Press SECURITY RECEPTION Enter Passcode okKKKK Enter the protection passcode and then press ENTER The LCD briefly shows following and the LED of SECURITY RECEPTION will light and the security reception begins immediately Sec Rx Active
162. letter An ITU T standard document with a known black density which fax makers often use to test transmission speeds of their fax machines Published transmission speeds are also based on this document ITU T V 29 and V 27 ter A standard set of communication procedures allowing fax machines to talk to all other units adhering to those standards JBIG Joint Bi level Image experts Group the new ITU T standard image data compression method As JBIG compresses the data more efficiently than MMR it is especially effective when transmitting halftone grayscale image document Of course the compression ratio may vary with the image data Laser printing A plain paper printing system Toner is attached to a charged drum and an image is transferred onto plain paper through electrical currents then fused with heat and pressure to produce a dry permanent printout LCD Liquid crystal display Leased line See Private line Load number A number assigned to telecommunications equipment used in Canada designed to help prevent overloading on a telephone circuit See also Ringer equivalence num ber Location ID See Station ID lpi Lines per inch The way fax image resolution is measured For example see Normal resolution Memory Internal document storage In your fax machines random access memory in the form of computer chips is used to store and hold documents for transmission and to hold some documents that
163. low Never install your fax machine where it can overheat gather dust or get splashed by any liquids even water Cleaning tips Some things to keep in mind about cleaning your fax machine Do clean it Dust and dirt especially around the fax machine s air vents can shorten your machine s life Always unplug the fax machine before you clean it Never spray any cleaner DIRECTLY onto your fax machine The drifting spray could damage components inside Never try to clean SEALED areas inside your fax machine They re sealed to protect your safety and the machine For cleaning external surfaces such as the cover use a mild cleaning solution sprayed onto a lint free towel or cloth Always use a lint free cloth or swabs moistened with alcohol to gently wipe components inside your machine nareas you can t reach with swabs always use dry dust free compressed air to gently blow away dust and other material Corrective cleaning Here are some simple cleaning procedures for keeping your fax machine operating smoothly Use each as the need arises Curing frequent jams in the ADF If you re having trouble with getting your original documents to feed properly try this procedure 1 Turn off your fax machine 9 Get two soft lint free cloths and moisten them as follows One with a cleaner suitable for use on platen rubber rollers In steps 4 and 6 we ll call this the rollers cleaner The other with
164. m cartridge s four pins fit in the slits inside the printer frame 7 Gently clean the LED print head using the cleaning paper included in the toner cartridge carton box For best print quality you should clean the LED head every time you change the new toner cartridge Note Do not use abrasive materials on the LED print head and i do not subject the LED print head to strongly shock Gently close the printer cover Qo 9 Close the top cover Be sure to push on a portion of the cover to lock it into its original closed position Note The fax machine will not work if the cover isn t closed properly Attach the extension paper tray Attach the extension paper tray by inserting its two pegs at a slightly upward angle into the appropriate holes as shown Getting started Plug in and power up Plug one end of the telephone line cord into the LINE jack on the machine s rear side and the other end into a standard telephone wall jack Plug the non pronged end of the AC power cord into the AC power cord jack on the right rear side of the machine and the pronged end into a 230 V electri cal outlet preferably on a surge suppressor as mentioned on page 1 5 Important Be sure that you do not turn the power on next step until after you have unlocked the mirror carriage locking plate see page 1 5 PHONES Use the AC power switch to turn
165. m to other machines The machine that relays the document is called a hub Your fax machine can either send to a hub or it can be a hub 4 elements of an F Code box Each F Code box has the following four elements 1 F Code box number 01 50 2 F Code box name up to 16 characters 3 F Code sub address up to 20 characters can include numbers and the and characters only 4 LD Code 4 digits You will choose the information for each of these elements and enter it into your machine The following steps will walk you through entering and changing that information To create or modify an F Code box 1 Keep pen and paper with you as you follow these steps As you decide on a sub address and enter it into your machine write it down Remember to 1 write down which box goes with which sub address 2 write down any passwords or I D codes you enter 3 keep these printed records in a safe place 9 Press Program key C 4 0 1 ENTER Depending on whether you already have a name entered for F Code box 01 the LCD shows Ear m F Code Box EY TM F Code Box 01 No Ear m Stored 01 NY EY TM Office 3 Use the numeric keypad to enter the two digit number 01 50 of the F Code box you want to create or modify Here we ve entered 0 3 and see either Select F Code Box Select F Code Box 03 No Number Stored 03 Konica America 4 If want to select a different F Code box than the one that appears on the LCD use the n
166. mmable one touch key 18 19 20 21 22 23 25 26 24 28 29 Advanced features Press ENTER The LCD asks you to select a contrast mode for each programma ble one touch number Contrast 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks if you want the memory transmission on or off when using this programmable one touch number Memory Tx 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks you for the type of confirmation report you want to set for this programmable one touch number Report 4 Enter Press until the mode you want appears Press ENTER The LCD asks if you want to send a cover page for this program mable one touch number Cover Page 4 gt Enter Press until the mode you want appears Press ENTER The LCD asks if you want to turn the Fax amp Copy feature on or off for this programmable one touch number Fax amp Copy 4 gt Enter Note When the memory transmission is set to off in step 20 this LCD will not appear and go to step 29 Press until the mode you want appears Press ENTER Press STOP to return your machine to standby mode 3 41 Advanced features Programming F Code polling For this operation to work two things must be true The document which you re polling must exist in the remote fax s F Code box ITU T standard sub addressing password box You must know th
167. mmediately 1 Press Program key B 1 0 7 ENTER Primary Mode None 4 gt Enter 9 Press 4 or until the mode you want appears 3 Press ENTER to save the setting Changing the default settings Setting the paper source Default setting 1st cassette Fax Copy Bypass Tray Fax Copy You can choose one of following for each paper source Fax Select this if you want to use the paper source you selected for fax ing and list or report printing Copy Select this if you want to use the paper source you selected for copy ing only Fax Copy Select this if you want to use the paper source you selected for fax ing list or report printing and copying Not Used Select this if you want to use the paper source you selected for PC printing Note PC printing is available only when your machine has the optional printer controller kit 1 Press Program key B 1 0 9 ENTER The LCD shows Cassettel Fax Copy 4 gt Enter 9 Press 4 or until the mode you want appears 3 Press ENTER to save the setting The LCD shows Bypass Tray Fax Copy 4 gt Enter 4 Press 4 or until the mode you want appears 5 Press ENTER to save the setting Setting 2 bin tray Option Default setting Copy exit Lower tray Fax exit Upper tray List exit Upper tray PC Fax exit Upper tray You will set where to exit the printed paper in this operation Note This operation will appear only when you
168. mpression Used in digital fax machines to speed transmission See also Digital fax MH and MSE SMSE 5 17 Just in case 5 18 Default The setting your machine will always refer to if no other action has been pro grammed For example you can set the default for this machine to send a fax by using its memory If you set this action as the default that s how your machine will always send a fax until you tell it to do differently Delayed command Transmission or polling operation set by the user to occur later auto matically at a predetermined time Great for reducing costs by making fax calls during times when telephone costs are lowest such as late at night or on weekends Digital Using the binary system which uses a combination of 0s or 1s to describe every thing so that 0 means off and 1 means on digital fax machines convert the graphic image of your document into a series of zeros and ones by using the binary system of transmission to encode black and white occurrences This increases transmission speed by passing over white spaces See also White line ship Digital fax Unlike analog systems that scan every portion of a document digital fax machines survey a document s overall picture content Digital fax machines scan a line and convert the information into a binary code of zeros and ones The fax machine takes this information and compresses it providing high transmission speeds Document feeder
169. n un c e 5 4 un nm 12 13 14 15 16 17 If you want the transmission to begin immediately every time you press the key press ENTER and skip to step 15 If you want to delay the transmission press ADVANCED FUNCTIONS ENTER Next tell your fax to carry out this delayed command one of these ways Perform the command once at a certain time on a certain day of the month For example Do this at 5 05 PM on the 30th To select this option use the numeric keypad to enter the date and time when the fax should perform the command Option 1 Delayed Enter Time 30 17 05 Option 2 Perform the command at a certain time each day you press the key For example Do this at 5 05 PM today To select this option use the numeric keypad to enter 0 0 and then the time when the fax should perform the command Delayed Enter Time 00 17 05 Press ENTER ENTER The LCD asks if you want to make additional settings for this programmable one touch number O f 4 gt Enter Option If you do not want to make additional settings press ENTER Skip to step 29 If you do want to make additional settings press and ENTER The LCD asks which resolution you want to use for this programmable one touch number Resolution A 4 Enter Press until the mode you want appears Note For any of the following settings choose if you do not want to specify the displayed setting for this progra
170. n impossible Conditions can change rapidly so try the call again later The page counter in your fax machine detected a document feeder error dur ing transmission Carefully re insert the document into the feeder and re try the call The fax machine didn t detect the silence indicating the call had ended The telephone line disconnected during transmission because of excessive modem errors or because remote unit ran out of paper Try the call again After transmission began poor line conditions developed Try the call again Poor line conditions prevented transmission Try the call again ECM transmission failed perhaps due to line noise Conditions can change rapidly so try the call again later A compatibility error occurred Line noise or other problems prevented line probing The remote fax machine didn t complete the equaliser training phase Check Message printouts When there s a problem with a fax call and your machine detects an error it pro duces an error printout headed by the words Check Message This printout lists the following information about the transmission The resulting error code Acommunications error message see What error messages can mean below The phone number or TTI if programmed of the fax machine with which your machine had attempted to communicate What error messages can mean The error messages on Check Message printouts can mean a variety of things Here s a b
171. n of the phone line clean noisy etc Any change in any one of these five conditions will affect the speed sometimes significantly v 29 and v 27 ter A standard set of communication procedures allowing fax machines to talk to other units using those standards Specifically these standards cover fax transmission at 9600 bps or slower 5 20 v 34 An international standard for fax modems and other modems with transmission speeds of up to 36 6 Kbps Tt represents the current maximum standard transmission speed possible under ITU T Group 3 White line skip A technique used to speed up fax transmission by bypassing redundant areas such as white space Just in case This page is intentionally blank 5 21 Appendix and index Specifications General Type Compatibility Phone system Dual access One touch dial Speed dial Operating Environment Environmental temperature Relative humidity Power requirement Power consumption Communication Coding method Modem speed Error correction mode Memory capacity Memory backup time Polling Broadcasting Transmission speed Desktop plain paper facsimile ITU T Group 3 Public Switched Telephone Network PSTN or equivalent Multitasking 55 locations 145 locations 10 C to 82 C 20 to 80 RH Power 230V AC 50 60 Hz Sleep mode 18W Standby 100 Wh Maximum 870W ITU T standard MMR MR MH and MSE propri etary mode
172. n the ADF at one time However it s possible to fax a piece of paper as small as a notepad sheet or one up to 1 meter long The acceptable dimensions width x length are Automatic document feeder ADF SINGLE SHEET Maximum 216 x 900 mm Minimum 120 x 100 mm MULTIPLE SHEET Maximum 216 x 356 mm Minimum 210 x 148 mm Platen glass Maximum 216 x 356 mm Things not to put in your fax To avoid paper jams and damage to your machine don t insert e Folded curled torn wrinkled or very thin pages Documents with staples glue tape paper clips or still wet correction fluid e Sticky notes or documents with sticky notes attached e Cardboard newspaper or fabric Pages with duplicating carbon on either side Credit cards or any small thick items e OHP transparency film How to set the document Basic operation When setting the documents in the ADF Automatic Document Feeder Insert your document s face up top edge first If you re sending a multi page docu ments fan the pages slightly Adjust the document width guide to fit your documents Note The ADF can hold up to 50 pages of normal weight paper When setting the documents on the Platen glass 1 Make sure the document is not in the ADF 9 Lift the platen cover 3 Set your document face down on the platen glass The docu C ment should be aligned to the amp cs front right corner 4 Gently close the platen cover
173. n you want to program into the pro grammable one touch Type Communication 4 gt Enter 3 42 10 11 Note If changing a previously stored command skip to step 7 Press until Communication appears Type Communication 4 gt Enter P2 Fax Advan Func P2 Fax Advan Func 0T 9 5558743 Use the numeric keypad to enter the number exactly as your machine should dial it including whatever codes your phone system requires The number can be up to 40 characters in length d H D un un z EE lt 3 2 e iw 5 un z un c g D 4 P2 Fax Advan Func 9 5550629 Your display can show only 20 characters at a time To view characters beyond those 20 press lt to scroll to the left or to scroll to the right Now while you still can see the fax number on the LCD press ADVANCED FUNCTIONS four times and then press ENTER The LCD shows Enter Sub Address Use the numeric keypad to enter the ITU T sub address for the box to which you want to send the document Here we ve entered 123456 Enter Sub Address 123456 __ Enter Password Note If there isn t a password for this box press ENTER then skip to step 14 Use the numeric keypad to enter the appropriate ITU T password for the box 2 an D m D E E 4 E o 5 cet D ln i a D Or Hx ac bo La Enter Password 654321 F 5 Eh B wm gt e d a CD un un Ej zZ Ej 5 1
174. n your fax machine where one already had been stored Wait for the fax to complete the regular polling operation or delete the stored document then try again The command you re trying to enter requires the use of the printer which is already in use Wait for the fax to finish printing then try again A received document was in your fax s memory when you tried to turn off the security reception passcode Print the received document from your fax s memory then retry the desired operation You cannot set the magnification ratio in Negative Positive copy or Ultra copy mode Set the magnification ratio to 100 to use the Negative Positive copy or Ultra copy mode Your drum will need to be replaced soon Please contact your authorised Konica dealer to purchase a new drum cartridge if you don t already have one Your drum cartridge doesn t work Your machine cannot print until it is replaced with a new drum cartridge Replace it The command you re trying to enter requires the use of the scanner which is already in use Wait for the fax to complete the scan then re try the desired command What you see on the LCD SecurityRx is Off Select Paper Size Sub address In Use TONER ALMOST EMPTY TONER EMPTY PRINTER NOT USABLE Too Many Characters Too Many Locations What it means What to do You tried to turn the security reception ON using a Soft key which is assigned to set the security reception to ON or O
175. nal manually To print an activity journal immediately without waiting for 100 transmissions to be completed press Program key E 1 0 4 ENTER Setting the printing order of the activity journal Your fax machine prints the activity journal for every fax transaction For example if your machine has to redial a call it will list those redials on the journal If you want to list those activities in the order of their assigned numbers you can change the printing order of the activity journal To change the printing order 1 Press Program key C 1 0 2 ENTER The LCD shows Journal Line Up Off 4 gt Enter 9 Press 4 or until the mode you want appears If you want the activity journal to print in the order of assigned number choose On Otherwise the machine will list every fax transaction of the same command and same location Here we ve chosen On Journal Line Up On 4 gt Enter 3 Press ENTER to save the setting Advanced features Setting the reports TCRs Your fax machine can print a transmit confirmation report TCR after sending every fax to any Group 3 fax machine The TCR lists the following information for each com munication Date and time of the TCR s printout Remote location called e Resolution mode Starting date and time Duration in minutes and seconds Length in number of pages Result of the call Any special operations For example a polling reception
176. ng a call Choose from 1 to 9 rings 1 Press Program key B 2 0 3 ENTER The LCD shows Of Rings 1 9 2 Use the numeric keypad to enter the number of rings you want from 1 to 9 Here we ve chosen 4 rings Of Rings 1 9 4 Note Ifyou enter the number except 1 9 the machine will beep briefly to warn you that it can t accept that setting 3 Press ENTER to save the setting 4 4 Settings for dialing Changing the dialing pause length Default setting 2 seconds The pause is set by the factory to last two seconds but you can set it to last as long as ten seconds if necessary To change the pause length 1 Press Program key B 2 0 5 ENTER Dialing Pause Time 02 10 02 Use the numeric keypad to enter the length you want for the dialing pause Here we ve chosen nine seconds Dialing Pause Time 02 10 09 Note The length setting requires two digits Always enter a leading zero for lengths less than 10 seconds 3 Press ENTER to save the setting Changing the default settings Changing redial settings Default setting Number of redial 2 times Redial interval 3 minutes It s up to you how many times the fax redials a number and how long it waits between redials that length of time between calls is the redial interval To program the redial settings 1 c2 Press Program key B 2 0 4 ENTER Of Redials 2 5 2 Use the numeric keypad to enter the number of redials you want Cho
177. ng under the first digit Enter Time 01 01 01 00 00 5 Use the numeric keypad to enter the correct date and time using a DDMMYY format for the date and 24 hour format for the time For instance to set 8 30 PM on 11 July 2002 press 1 1 0 7 02 2 0 3 0 which results in Enter Time 11 07 02 20 30 Note Your fax machine automatically inserts the spaces and date slash All you have to do is enter the digits To change a digit press lt to move the cursor left or to move it right Then enter the correct digit 6 Press ENTER to save the clock setting and continue 10 11 12 13 14 15 16 The LCD now asks you to enter your fax number as you want it to appear on other fax machines displays or printouts The fax industry term for this number is Subscriber ID Your Fax Number Use the numeric keypad to enter the fax number The number may contain up to 20 characters Your Fax Number 9725555525 _ Note Ifyou make a mistake press CANCEL to erase to the left To change just one number press lt to move left or to move right Press CANCEL to erase the number Then re enter the fax number cor rectly Press ENTER to save the number The LCD now asks you to enter the name you want to appear at the top of faxes you send The name may be up to 22 characters in length Use the one touch keys to enter letters and other non numeric characters Refer to Entering characters on page 1 12 Your Name
178. nstead of the phone number See Call group dialing page 3 7 9 Press A or Y to scroll through currently stored commands 2 7 Basic operation 2 8 3 If you want to cancel the command shown press CANCEL The LCD shows C01 9 5552311 Check A vw b Cancel 4 To go ahead with canceling the command press CANCEL again Go back to step 2 to view other delayed commands To keep this command but to continue reviewing stored commands press A or V Go back to step 2 To keep this command and stop reviewing commands press STOP to return your machine to standby mode Note See also Reviewing or canceling parts of a broadcast below Reviewing or canceling parts of a broadcast You also can review or cancel certain numbers within a broadcast 1 Press COMM CANCEL CONFIRM 9 Press A or Y to scroll through currently stored broadcast command Note Stop this operation at any time by pressing STOP CO1 Broadcast A v b Cancel 3 If you want to cancel the command shown press CANCEL CANCEL If you want to review individual numbers within this broadcast go on to step 4 without pressing CANCEL 4 To review individual numbers within this broadcast press or BROADCAST to see the first number The LCD shows 9 5550388 A v 4 Cancel 5 Press A or V until you find the number you want to cancel 6 Press CANCEL CANCEL The next number will appear If you want to cancel this number also repeat this step If yo
179. nt Printing paper size Paper capacity Receiving paper tray capacity Miscellaneous Weight Dimensions Drum cartridge life Toner cartridge life Starter toner cartridge life LED scanning Electrophotographic dry powered image transfer to plain paper Up to 13 ppm using A4 sized paper in 1st paper cassette Auto Variable from 100 to 50 by 1 ratio Fixed 100 Variable from 50 to 200 by 1 ratio Fixed 200 141 122 115 100 86 81 70 or 50 Yes Paper cassette A4 A5 F4 Bypass tray A4 A5 F4 A6 Letter Legal Half letter Executive DL Com 10 Monarch Postcard 100 x 148 mm Paper cassette 500 sheets 60 90 g m 20 24 lb Bypass tray 50 sheets 60 90 g m 20 24 lb 300 sheets 60 90 g m 20 24 1b Approx 23 3 Kg Width 510 x Depth 492 x Height 376 mm Approx 20 000 pages Approx 16 000 pages Approx 3 000 pages Using the ITU T Test Document 1 to a Konica fax machine with normal resolution Based on transmission of ITU T Test Document 1 to a Konica fax machine Your trans mission times will vary but your fax machine always will provide the fastest transmission speeds possible under ITU T guidelines and phone line conditions When using the postcard the printing speed will be slower The Letter Legal Half letter A6 Executive DL Com 10 Monarch and Postcard can be used only for coping x Based on 6 document coverage and A4
180. nte Press 4 or until the setting you want appears In this example we ve chosen Off Sort Copy Off 4 gt Enter 3 Press ENTER to save the setting Helpful Tip You can override the setting of sort copy by pressing SORT before you press START to make copies Setting Negative Positive Default setting Off If you frequently use the Negative Positive reversing black and white areas you can set it to on for default setting by following procedure 1 Press Program key B 3 0 7 ENTER Nega Posi Off 4 gt Enter Press 4 or until the setting you want appears In this example we ve chosen On Nega Posi On 4 gt Enter Press ENTER to save the setting The machine returns to the standby mode with following display Copy lt Nega Posi gt al A4 Auto 100 4 7 Changing the default settings 4 8 Settings for operation Setting the silent mode Default setting Off Silent mode allows you to mute the ringer the alarm and the key tones Ringer If you turn the ringer off in silent mode a ring alerts you when you receive fax or voice call Alarm If you disable the alarm in silent mode the sound your machine makes when an error occurs and the beep your machine makes after sending or receiving a fax or making a copy cannot be heard Key tone If you mute the key tone your machine will not make a sound when you press the buttons on the control panel 1 Press Program key B 1 0 4 ENTER The
181. ntrol Panel x errena REDE PDA DEI EN E M Ad d don S RTI cle aes 1 3 Du MEUM 2 12 Basic procedufex s sidus een sctih cid ath a ana E EH GoedemaNiatia d Marr US 2 12 Document type ou iad eld dee x e va E QE EN RR PENEROUE Sane A eei spei OS 2 16 ndbiu CHEM TEM 2 13 Iniage contrast c sy deed eto pent a a a a QU eder a aceamoxa quotes 2 16 Multiple copies cresi reesi YR 9 e RR RERO Ra Od Perieg 2 13 lure L E 2 17 Reduce T asec sandataeaandacaesennibetunhaak Grek dad dave ER 2 13 Reversing black and white areas 2 0 0 ccc cece eee e nent tent e ne ennes 2 17 Single COPY or facscias maki Cox px ser ease bg bg v ion reg duo a mes yn es 2 12 Using the bypass tray 2 esse e Red d ee ed e eda s 2 14 Copy lipht 4 odes E DURDS Ub ee tne BRUM COSE COURIER RE Re Et paar 1 3 Copy setting list 2 sois t Re e pe Y Ape ELUEX d antes 2 17 4 10 AL3 Appendix and index AL4 Auto reset time 0 0 0 ccc cece eme 4 7 Contrast e cc PC 4 6 CODy auto verrerie i ee be reped EA ROU IO Vete heen ed de Si hb ovest tor ies 4 7 Copy Protetizynei ceinen unpa a Gag ER E EAR aR n S GAUR 2 17 Documenttype erre pe e Sob cr dda EE ee BU VOR d aee ds 4 6 Wu ea arae T LIE TR 4 6 Nega Posi ue esezae sse eN pure ique duet we a Smeg nested dod dvds 2 17 Negalive PosiUVe use ese rete eda dise E er ERA D SA RET E RETE 4 7 SOEC COPY MR 4 7 Cover pages cuiieoieartrieaht ddentieowsGndwls A E REEERE 3 22 D Delayed transmissioh cer test rt ERES E
182. number entered for batch box 1 the LCD shows t D UH Batch Box ER eee Batch Box 1 No t D UH Stored I N 1 555 345 6789 9 Use the numeric keypad to enter the number 1 5 of the batch box you want to create or modify Here we ve pressed 3 and see either Select Batch Box Select Batch Box 3 No Number Stored or 319 555 2110 3 If you want to select a different batch box than the one displayed on the LCD use the numeric keypad to enter the batch box number now 4 Press ENTER The LCD now shows either 3 Fax Number 3 Fax Number _ 019 555 2110 5 Use the numeric keypad to enter the fax number exactly as your machine should dial it including whatever access codes your phone system requires You may want to review Special dialing characters page 3 1 The number can be up to 40 characters in length 3 Fax Number 9 1 555 871 9052 Qo 10 Advanced features Your display can show only 20 characters at a time To view characters beyond those 20 press 4 to scroll to the left or to scroll to the right When the number appears as you want it press ENTER The LCD now shows 3 Transmit Time Enter Time 26 14 00 Instruct your fax to send from this batch box in one of the following ways Option 1 Once at a certain time on a certain day of the month For exam ple Do this at 5 05 PM on the 30th Use the numeric keypad to enter the date and time 24 hour format the machine should send the documents
183. ocu ments are in this bulletin box Your machine numbers files 1 30 You need to know the file s number to erase or print it Printing a document stored in a bulletin box You can print a document stored in your machine s F Code bulletin boxes without erasing the document from memory To print a stored document 1 Press Program key D 3 0 2 ENTER The LCD shows Select F Code Box 01 Konica Machinery Use the numeric keypad to enter the two digit number 01 50 of the F Code bulletin box that stores the document you want to print We ve entered 03 Select F Code Box 03 Konica America 3 29 Advanced features 3 30 3 Press ENTER The LCD shows 03 F Code Document Enter I D Code Use the numeric keypad to enter your F Code box s four digit 1 D code Here we ve entered 2345 03 F Code Document Enter I D Code 2345 Press ENTER If you ve entered an incorrect I D code your fax machine rejects the attempt and aborts this operation If you ve entered the correct I D code the display shows 03 F Code Document File No 2 Use the numeric keypad to enter the file number 1 30 of the document you want to print Here we ve entered 3 03 F Code Document File No He Note Ifyou want to print all documents stored in the bulletin box simply enter 0 zero Press ENTER Your fax machine prints the chosen document s then returns to standby mode Note Ifthe F Code box is not storing any documents th
184. ogram an F Code transmission into a programmable one touch key Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored gt 3 ect o BE c e y e R S Q cet oO H un iis i D 2 ns et E Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing 4 if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If your previous command for this key was for an F Code transmis sion and you want to keep this key programmed for an F Code transmission use these instructions to make changes But if you want to assign this key to a completely different operation for a delayed transmission for example then you first must erase the stored com mand before programming the new one 3 If you want to select a different programmable one touch key than the one that appears on the LCD press that key now 4 Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Comm
185. om the display and your machine dials the desired phone number 3 02 If you ve specified Mode 2 the machine guides you 1 Enter the phone number as usual Press Start 19725550911 9 Press START The LCD shows Enter PIN Number 3 Use the numeric keypad to enter the PIN Enter PIN Number 123456 _ 4 Press START Your machine dials the number Performing batch transmission while using the PIN mask Note The following instructions presume you are familiar with how to set and use both your machine s autodialer and its batch transmission feature If you need to review see pages 3 1 3 8 for more on the autodialer and or page 3 11 for more on batch transmission If you ve specified Mode 1 or Mode 2 Important Any autodialer number you use with batch transmission must include the PIN To review how to include this information in an autodialer number review the Mode 1 instructions under Autodialing while using the PIN mask page 3 51 Before sending a batch transmission the first time you must store the PIN within its batch box Here s how 1 Follow the steps for creating or modifying a batch box pages 3 11 3 12 The LCD asks for the fax number here we re working with batch box 1 1 Fax Number Enter an autodialer number or use the numeric keypad to enter the fax num ber to which the batch transmission should go Important If you re entering a number from the numeric keypad enter the fax num
186. on for a delayed transmission for exam ple then you first must erase the stored command before programming the new one If you want to select a different programmable one touch key than the one that appears on the LCD press that key now Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Communication 4 gt Enter Note Ifchanging a previously stored command skip to step 7 3 46 5 10 11 12 13 Press until Store Document appears Type Store Document 4 gt Enter Press ENTER The LCD asks which storing menu you want to program into the programmable one touch P2 Polling Document 4 gt Enter Press until the mode you want appears Press ENTER If you select the Polling Document operation skip to step 14 If you select the F Code Document operation go on to step 9 The LCD asks which F Code bulletin box you want to use Select F Code Box 01 Konica Use the numeric keypad to enter the two digit identifier number 01 50 of the F Code box in which you want to store the document Here we ve entered e gt Select F Code Box 03 Konica America To select a different F Code box than the one that appears on the LCD enter that box number now Press ENTER The LCD asks if you want the box to overwrite erase any docu ments it is currently storing whenever it stores a new document Overwrite Doc Off 4 gt Enter
187. ons and Quick reference 7 Paper size stickers 8 One touch labels 9 Soft Key labels 3 Toner cartridge 4 Extension paper tray 5 AC power cord Note Be sure to save the box or boxes and packing materials for reshipment Getting started Parts of your machine Note Any terms used here that are unclear to you right now will be explained in detail in the coming pages Control Panel The keys you use to operate your machine See pages 1 8 1 4 for more details ADF Automatic Document Feeder The ADF automatically feeds original document into the machine one at a time It can hold up to 50 pages Scanner cover Opens this cover to remove original document jams Document guides Adjust these to fit the width of the original document so it will feed properly into the machine Document tray Holds original documents placed for scanning into the machine Qu A N E 6 Platen cover Opens to scan an original document using the platen glass Original document exit Where your original document comes out after being scanned Top cover Opens to provide access for changing the toner and drum car tridge or occasionally fixing printout jams 9 AC power switch Turns your fax machine on and off 11 Getting started 1 2 10 11 12 13 14 15 16 17 18 AC power jack Where you plug in the Ac power cord Bypass tray Open an
188. operation Making copies Your machine s copier features Your machine has the following copier features Single copy see the right column on this page Stacking multiple copies see page 2 13 Sorting multiple copies see page 2 13 Enlarged or reduced copies see page 2 13 e Negative positive copy Reverse black and white areas see page 2 17 Basic copy procedure Press COPY FAX to change to Copy mode COPY FAX key When the machine is in the Copy mode the LCD shows Copy Ready 1 AA Auto 100 lt Number of copies Copy reduction or enlargement ratio Recording paper size Document size Note For details about each item see Making copy settings pages 2 15 2 16 2 12 Place your original document in ADF face up or on the platen glass face down just as you would to send a fax 3 Enter the document size by pressing the DOCUMENT SIZE As needed set the following Select document type and adjust image contrast Enter the number of copies Set copy reduction or enlargement ratio Note For details about each item see Making copy settings pages 2 15 2 16 5 Press START Note To reset the copy parameter to default setting press COPY RESET Note To stop the copying press STOP Single copy 1 Press COPY FAX to change to Copy mode Place your original document in ADF face up or on the platen glass face down just as you would to send a fax 3 If you are
189. ored command skip to step 7 Press until Communication appears Type Communication 4 gt Enter Press ENTER The LCD now shows either P2 Fax Advan Func P2 Fax Advan Func 0T19 5558743 Use the numeric keypad to enter the number exactly as your machine should dial it including whatever codes your phone system requires The number can be up to 40 characters in length P2 Fax Advan Func 9 5550629 Your display can show only 20 characters at a time To view characters beyond those 20 press 4 to scroll to the left or to scroll to the right Important Do not press ENTER Now while you can still see the fax number on the LCD press ADVANCED FUNCTIONS ENTER The LcD shows Delayed Enter Time 11 20 30 Next tell your fax to carry out this delayed command one of these ways Option 1 Perform the command once at a certain time on a certain day of the month For example Do this at 5 05 PM on the 30th To select this option use the numeric keypad to enter the date and time when the fax should perform the command Delayed Enter Time 30 17 05 3 35 Advanced features 3 36 10 11 12 13 14 15 16 Option 2 Perform the command at a certain time each day you press the key For example Do this at 5 05 PM today To select this option use the numeric keypad to enter 0 0 and then the time the fax should perform the command Delayed Enter Time 00 17 05 Press ENTER ENTER
190. ose from 2 to 5 redials In this example we ve entered 3 Of Redials 2 5 3 Press ENTER to save the setting The LCD now shows Redial Interval Interval 3 5 3 Use the numeric keypad to enter the length you want between redial attempts Choose from 3 to 5 minutes In this example we ve chosen 4 Redial Interval Interval 3 5 4 Press ENTER to save the setting 4 5 Changing the default settings 4 6 Settings for copying Copy scan settings Default setting Primary document type Text Primary contrast Normal Two different settings tell your machine how to scan documents The initial factory settings are probably right for most applications so try using them before changing any of these settings Primary document type Sets the document type for your documents Choose either Text Text amp Photo or Photo Primary contrast Sets how light or dark you want copied documents to be Note These primary settings you choose effect your copy activity only To set these modes 1 Press Program key B 3 0 1 ENTER The LCD asks you to select a resolution Doc Type Text 4 gt Enter 9 Press 4 or until the mode you want appears In this example we ve chosen PHOTO Doc Type Photo 4 gt Enter 3 Press ENTER to save the setting The LCD asks you to select a contrast setting Contrast Normal 4 gt Enter 4 Press 4 or until the mode you want appears In this example we ve
191. ose either tone or pulse rotary dialing The name and fax number you want to appear on your faxes Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page This text lists a name called the Transmit Terminal Identifier TTI and a fax number The TTI cannot be longer than 22 characters Clearing stored settings Before the Initial setting clear your machine s built in user data memory This ensures the memory will hold only your settings Important After you set the Initial settings do not clear the memory again unless an authorized technician asks you to do so To clear the machine s memory 1 Press Program key 2 The LCD now asks if you want to clear the memory Clear User Settings Check Enter Cancel Note Ifyou don t want to clear the memory just press CANCEL 9 If you do want to clear the memory press ENTER Entering initial settings Important Ifyou press STOP during Initial settings your fax machine returns to standby mode its normal condition But it will keep the settings you saved by pressing ENTER as described in these instructions 1 Press Program key I ENTER The LcD shows the current language setting English 4 gt Enter Language Press 4 or until the language you want appears bo Press ENTER to save the setting and continue c2 4 The LCD now shows the current calendar clock setting with a cursor appear i
192. our fax machine can make enlarged and reduced copies For more information see Enlarged or reduced copies pages 2 13 2 14 Document size To select the document size manually press DOCUMENT SIZE repeatedly until your desired document size appears You can choose the A4 A5 J or F4 Copy Ready 1 A4 Auto 100 1 A5 J Auto 100 1 Auto 100 Note When the document size is set to Auto see Setting copy auto page 4 7 you may see the LCD as below Copy Ready 1 A4 A4 100 means the machine automatically select the document size Note According to the magnification ratio or recording paper size the document size will be not displayed Copy Ready 1 2 15 Basic operation Recording paper size As default your machine selects the paper source automatically however if you wish to select the paper source manually press PAPER SIZE repeatedly until your desired paper size is displayed The LCD toggles the paper size in the 1st cassette Adjust image contrast Setting the contrast allows you to compensate for any excessive light or darkness of the document pages you are copying 2nd cassette if installed the bypass tray and Auto select mode zh To change the contrast setting press CONTRAST repeatedly A glowing LED indicates the machine is using the setting named by that LED Softer Note To avoid confusing the Light and Dark settings just CONTRAST Copy Ready 1 A4 A
193. partment code activation Off 3 55 04 Erase Dp TimeList Clear the total counts of each department code 3 56 4 F Code Box 01 Set F Code Box Create the F Code box 3 25 02 Erase F Code Box Erase an empty F Code box 3 32 5 Batch Tx 01 Set Batch Box Create the Batch box 3 11 02 Erase Batch Box Erase an empty batch box 3 13 D Doc Management 1 Store Document 01 Polling Document Store the document to be retrieved by other fax machine 3 14 02 F Code Document Store the document to be retrieved by other F Code compatible 3 29 fax machine 2 Erase Document 01 Polling Document Erase stored document for polling transmission 3 14 02 F Code Document Erase stored document in the F Code box 3 31 03 Batch Document Erase stored document in the Batch box 3 13 3 Document Print 01 Polling Document Print the stored document for polling transmission 3 14 02 F Code Document Print the stored document in the F Code box 3 30 3 31 03 Batch Document Print the stored document in the Batch box 3 12 04 Security Rx Doc Print the fax received document during Security reception and return to your machine to normal reception mode until the next 3 50 time 05 Com Stored Doc Print the stored document for delayed transmission 2 8 4 These option appears only if the optional printer controller has been installed For details see the operating instructions that is included with the printer controller kit
194. per in bypass tray on page 1 10 for more information Note Place the original document in the same orientation as the paper in the paper source 3 The machine will select the bypass tray for the paper C source and the LCD will show the default paper size you selected in step 6 on page 1 10 If you want to change it proceed to step 4 Otherwise skip to step 10 Copy Ready 1 A4 A4 100 os 10 11 Press BYPASS to change the paper size The LCD will show Set Bypass Ppr A4 4 gt Enter If your recording paper in the bypass tray is A4 Ab J or F4 proceed to step 6 Otherwise skip to the step 7 Note When you use transparency film skip to step 8 and select OHP in step 9 Press 4 or until your desired recording paper size appears Here we ve chosen A5 y Set Bypass Ppr A5L 4 gt Enter 67 A p ct o un et Ce S eo Press 4 or gt until Other appears Set Bypass Ppr Other w 4 gt Enter Then press V or ENTER You will see Set Bypass Ppr Exe A 4 gt Enter Press 4 or until your desired recording paper size appears Here we ve Set Bypass Ppr Post 4 b Enter Jg e g 4 E B E F z S Q E amp If necessary select desired resolution contrast reduction enlargement ratio Press START to begin the copying process Memory overflow message If you ve stored too much information in your machine s memory a Memory Overflow message may appear on t
195. pment on the power cord Do not put anything on or over the electrical power cord and do not route the power cord under rugs or carpets Doing so can damage the power cord or fax and can cause fire or electrical shock Avoid temperature fluctuations Sudden changes in temperature can cause damag ing condensation to form inside your fax machine Allow clearance around the outlet Don t stack boxes or furniture around the outlet Use caution when carrying the fax Lift and carry the fax machine as described in your operating instructions Some fax machines require two people to safely and properly carry Use supplies manufactured specifically for Konica fax machines Using toner cartridges and other supplies that are not manufactured specifically for Konica machines may affect the operation of your unit Storing and handling toner and drum cartridges To avoid damage to your fax machine and to assure the best performance possible follow these guidelines when storing and handling toner and drum cartridges Store the cartridge Store the cartridge at a constant temperature within a range of 0 C to 35 C 82 F to 95 F To avoid dew do not store cartridges in locations subject to extreme fluctu ation of temperature and humidity Do not stand the cartridge on its end and do not store it upside down Do not open the protective bag of the cartridge until you are ready to install the cartridge Do not store cartridges
196. pying process Helpful tip If you do not wish to make a copy press CANCEL in step 4 The LCD will show Canceled Copying Start Stop To cancel the making copy press START The machine start transmis sion process without copying the document If you press STOP the machine return to step 4 Setting the activity journal Just as a checkbook records your daily financial transactions your fax machine keeps an activity journal which records its 100 most recent fax transactions The activity journal lists the following information for each transaction Assigned number starting each day at 001 Remote location called Resolution mode Starting date and time Duration in minutes and seconds Length in number of pages Department code see page 3 55 Result of the call If preceded by an asterisk this signifies an ECM communi cation If preceded by a pound this signifies communication was via the highspeed V 34 modem Any special operations For example a polling reception will appear as Polling Your fax machine will print the activity journal automatically after 100 transac tions To toggle this automatic printing on or off 1 Press Program key C 1 0 1 ENTER The LCD shows Journal AutoPrt Off 4 gt Enter Press lt or until the mode you want appears Here we ve chosen On Journal AutoPrt On 4 gt Enter 3 Press ENTER to save the setting Printing an activity jour
197. r fax machine Store at least one department code then try again e OP You entered incorrect department code at fax sending while the department feature is on Enter correct department code You tried to print a document from memory but your fax machine had none stored The drum cartridge is missing or has not been properly installed in your fax machine Please properly install the drum cartridge You selected an autodialer batch box or F Code box number for which there is no fax or phone number programmed Either choose another number or dial a phone number directly from the numeric keypad What you see on the LCD No Passcode No PIN Number No Report No Toner Cartridge Not Allowed in Macro Other Key Setting Open Top Cover Please Remove Paper Open 1st Side Cover Please Remove Paper Open 2nd Side Cover Please Remove Paper Open Top 2 Bin Cover Please Remove Paper Remove Bypass Paper Open amp Close Top Cover Open amp Close ScanCover Reset Document Please Call Service Just in case What it means What to do You tried to program a security feature see page 3 49 but there s no protection passcode stored in your fax machine Store a protection passcode in your machine then retry again You selected Mode1 in the PIN mask feature and tried to call an autodialer number in which no PIN has been entered or to call using numeric keypad without PIN Enter a PIN then try again
198. r machine has the optional 2 bin tray unit 1 Press Program key B 1 1 0 ENTER 2 Bin Tray Off 4 gt Enter 4 9 Changing the default settings 9 Press 4 or until the mode you want appears In this example we ve chosen On 2 Bin Tray On 4 gt Enter If you chose On proceed to step 3 If you chose Off skip to step 7 3 Press ENTER The LCD asks you to select Lower or Upper tray for copy exit Press 4 or until the tray you want appears In this example we ve chosen Upper Copy exit Upper 4 gt Enter 4 Press ENTER to save the setting The LCD now asks you to select Lower or Upper tray for fax reception Press 4 or until the tray you want appears In this example we ve chosen Lower Fax exit Lower 4 gt Enter 5 Press ENTER to save the setting The LCD now asks you to select Lower or Upper tray for list printing Press 4 or until the tray you want appears In this example we ve chosen Lower List exit Lower 4 Enter If your machine has the optional RS 232C interface kit proceed to step 6 Otherwise skip to step 7 6 The LCD now asks you to select Lower or Upper tray for PC printing Press 4 or until the tray you want appears In this example we ve chosen Lower PC FAX exit Lower 4 gt Enter 7 Press ENTER to save the setting 4 10 Printing your settings After you ve programmed settings into your machine print a settings list We recommend this particularl
199. r the appropriate sub address In this example we ve entered 123456 Enter Sub Address 123456 _ Note Ifyou make a mistake press CANCEL to erase the character then enter the correct number Press ENTER The LCD shows Enter Password Note Ifthis sub address does not have a password skip to step 6 Use the numeric keypad to enter the password In this example we ve entered 654321 Enter Password 654321 Press ENTER The LCD shows Enter Fax Number Enter the fax number either by pressing a one touch key entering a speed dial number or dialing from the numeric keypad Do not press START What you do now depends upon when you want the polling to begin To have it begin now skip to step 11 To delay it go on to step 9 3 33 Advanced features 9 Press ADVANCED FUNCTIONS ENTER The LCD shows Delayed Enter Time 15 17 05 Use the numeric keypad to enter the day and time when the polling should begin then press ENTER 11 Press START Ifin step 8 you chose an immediate polling your fax machine begins dialing If you chose a delayed command the machine shows Reserved on the LCD indicating that it has stored the command in memory and will complete it later 3 94 Programmable one touch keys Using the power of programmable one touch keys In order to complete some operations on your machine you may have to follow sev eral steps and press several different buttons But programming your mach
200. ress ENTER Next while you can still see the fax number on the LCD press ADVANCED FUNC TIONS twice and then press ENTER If you want the polling to begin immediately every time you press the key press ENTER and skip to step 12 If you want to delay the polling press ADVANCED FUNCTIONS ENTER Next tell your fax to carry out this delayed command one of these ways Option 1 Perform the command once at a certain time on a certain day of the month For example Do this at 5 05 PM on the 30th To select this option use the numeric keypad to enter the date and time when the fax should perform the command Delayed Enter Time 30 17 05 Option2 Perform the command at a certain time each day you press the key For example Do this at 5 05 PM today To select this option use the numeric keypad to enter 0 0 and then the time the fax should perform the command Delayed Enter Time 00 17 05 Press ENTER ENTER Press STOP to return your machine to standby mode Advanced features Programming an F Code transmission For this operation to work two things must be true You must know how the remote fax is using each F Code box to which you re transmitting for example as a security box or a relay box Different fax manu facturers may use slightly different terms but the concepts are the same You must know the remote fax s ITU T sub address and password for each box to which you want to transmit To pr
201. rief summary Error message Possible meanings Check condition of remote fax Remote machine malfunctioned No handshake signals from remote fax Wrong phone number reached Repeat transmission Poor phone line conditions No handshake signals from remote fax Document misfeed or miscount Unable to reach remote machine after attempting specified number of redial tries Line is busy Remote machine s line was busy Remote machine s line didn t answer Check received documents Remote confirmation signal not received from remote fax Poor line conditions caused a poor image Memory full Remote fax s memory is full Dialing number is not set Stored phone number failed to dial properly Stopped Someone pressed STOP at the remote fax in the middle of the handshake Just in case 5 11 Just in case 5 12 Caring for your fax machine With proper installation and a little maintenance your fax machine should give you dependable service for years to come Although it requires little day to day care you can take these simple precautions to keep it in top form Always make sure your fax machine is installed according to our specifications including using an electrical surge suppressor If necessary review Pick an installation spot page 1 5 Always use good copier quality paper Always clean your fax machine as needed see Cleaning tips be
202. rm Off v A Enter 9 Press V or A until the mode you want appears 3 Press ENTER to save the setting Using alternative telephone network service providers Your fax machine is fitted with a Soft Key on the control panel to allow easy access to other telephone networks such as Cable Telecom Sprint or AT amp T For this feature to work either Dial Prefix or Dialing Options should be assigned to Soft Keys Refer to page 3 1 and 3 16 The following information describes how to program the access number for the Cable Telecom For other networks you will have to program the appropriate access number in place of the Cable Telecom access number You can enter numbers up to 40 digits 1 Press Program key B 2 1 5 ENTER Dial Prefix No 9 Enter the Telephone network access number on the numeric keypad In this example we ve entered 131 Mercury PIN code service If you entered 132 Cable Telecom skip to step 5 Note Ifyou wish to access the Telephone network from a PBX enter the PSTN access code followed by a dialling pause the dialling pause is only necessary on pulse dial PBX s before you enter the 131 or 132 i e 9 131 PIN or 9 132 if a pause is required Dial Prefix No 131 Press REDIAL PAUSE on the control panel to enter a in the LCD This instructs your fax machine to wait for a secondary dial tone before dialling the PIN number Dial Prefix No 131 _ 4 Now enter your PIN number 10 digits Dial
203. ro KO YS ar LET Rc 3 17 Fax Se CODY uite ver E yon deh aru che e arch d en EA 3 20 Setting the activity journal 0 cece cece eene 3 20 Setting the reports TCRS 0 6 ccc cece cece eee nec n 3 21 COVER PADE ues RO e p por dr t he bu a aed RR 3 22 Audible alarm see ee Rep he Fac kes 3 22 Using alternative telephone network service providers 3 23 The power of Multi Access sssssessss I 3 24 F Cod Boxes 3 okeiue phe ORXU eG d re pP OPE tes PRO 3 25 Programmable one touch keys 3 34 Security features 0 cece he 3 49 The passcode zi cioe te ete ba Gian dene e bck ea e Eg e dl det 3 49 Security reception ss skate cadet Ee eU ERR CE ceo Face 3 49 Masking the PIN Jc eee iR aet eres tie ene Ri ee see 3 51 Setting Block Junk Fax 3 53 Using department codes scccrssienescssicenrerisstsrestsrs 3 55 Changing the default settings Settings for transmission 4 1 Deam Settings ao rarr ere ENT a e c un e RR e o e 4 1 SeLUng HOM 2uesseetiedaao de ated ee dan ae a en D Dc a e PR Ae 4 1 Memory transmission ssseee e 4 2 Quick Memory transmission sss 4 2 TUE anSmiBSI0D 5o eriari ES A RE COP tex ee eh 4 2 Settings for reception eased a vitara Ay es ace d ed 4 3 Print settings 1242 et ERES EROR E HERO Y e E e ear 4 3 Setting the number of rings cece cece eee ee ene eens 44 Settings for dialing ces ririt ber Che ke ER RC RR 4 5 Changing the dialing pause length
204. s communicate while running in ECM the sending machine automatically checks the data as it sends If the receiving fax machine can t verify the transmission the first machine will re send it as necessary Note ECM gives you a better chance of transmitting a fax document over a bad phone line but it could also slow down the transmission time And the worse the line is the slower the transmission That s why the machine lets you turn ECM on or off as needed Note Not all fax machines have Eco If you ve activated ECM and then transmit to a fax machine not currently using ECM there will be no change in the fax transmission from a usual non ECM transmission 1 Press Program key B 2 0 9 ENTER The LCD shows the current ECM set ting ECM Mode On 4 gt Enter Press lt or until the mode you want appears In this example we ve chosen Off ECM Mode Off 4 gt Enter 3 Press ENTER to save the setting 4 1 Changing the default settings Memory transmission Default setting On Note When the machine s memory is full it can transmit only through the docu ment feeder real time transmission Note When you use the platen glass the machine always uses memory transmis sion even if you set the memory transmission to off To change the default setting of memory transmission 1 Press Program key B 2 0 6 ENTER Memory Tx On 4 gt Enter Press 4 or until the mode you want appears In this example we v
205. safe place Important Do not use 0000 as an LD code 26 Use the numeric keypad to enter the four digit I D code for this F Code box Important After completing this step you must know this code to print documents sent to this F Code box Be sure to write it down 94 Press ENTER to save the F Code box information To create or modify another F Code box repeat steps 3 27 To finish press STOP Printing a list of F Code boxes The list of F Code boxes includes 1 Each box s identifier number 2 Box name if any 3 Sub address 4 Password 5 Box type 6 Each box s settings To print a list of your F Code boxes press Program key E 1 1 3 ENTER Printing a list of documents stored in your F Code boxes The list of documents stored in your machine s F Code boxes includes 1 Each box s identifier number 2 Box name if any 3 Box type 4 Each file number or document number that is stored To print a list of documents stored in F Code boxes press Program key E 1 1 4 ENTER Using a bulletin box Storing a document Your fax machine can store up to 30 documents in each bulletin box Note For this operation to work two things must be true The bulletin box must exist on your fax machine e You must know the bulletin box s two digit number 01 50 and four digit LD code See Creating or Modifying an F Code box pages 3 25 3 28 if necessary To store a document in a bulletin box
206. set your machine s passcode 1 Decide on the four digit passcode 0001 9999 you want to use Write it down and put it in a safe place Important Do not use 0000 This turns off passcode protection 9 Press Program key B 1 0 2 ENTER The LCD shows Protect Passcode Old Passcode Dk x x 3 If you are creating a passcode use the numeric keypad to enter 0000 If you are changing an existing passcode enter the existing passcode Press ENTER rw 5 Enter the new four digit passcode Here we ve entered 6296 Protect Passcode New Passcode 6296 6 Press ENTER to save the passcode Note Any time you want to turn off the passcode change the passcode back to 0000 by repeating steps 2 6 and entering 0000 in step 5 Advanced features Security reception Security reception tells your machine to keep all received faxes in memory but not print them Then you can print them out later at your convenience For example you could use this if you re concerned about workers reading documents intended for your eyes only Important For this feature to work you must have activated the passcode protec tion as described on left column You must also know the passcode Note In the following instructions your machine s LCD shortens the word Transmission to Tx and the word Receive to Rx Activating security reception 1 Press Program key B 2 1 1 ENTER The LCD shows Security Rx Enter Passcode 9 Use the numeric
207. shock Do not share an extension cord connector with other plugs It can cause electrical shock Do not share an outlet with a large appliance High consumption appliances such as a refrigerator or air conditioner can cause draw downs which could damage your fax machine 230 VAC outlet Use a standard three pronged 230 V electrical outlet to power your fax machine Using any other electri cal outlet will cause damage to your fax For domestic use only Never use your fax machine outside the country in which you purchased it Doing so may violate telecommunication and safety regulations of that country and variations in electrical and telephone standards can cause poor performance and damage to your fax General Precautions Never disassemble your fax machine Disassembling your fax machine can cause serious injury to you and damage to your fax If service is required call your authorised Konica dealer Keep away from liquids Keep liquids and metal pins or other objects away from your fax machine If something falls into the fax machine remove the plug from the outlet and call your authorised Konica dealer Never handle your fax machine or power cord with wet hands Never touch your fax machine or power cord if your hands are wet During electrical storms disconnect the plug from the outlet Electrical storms can cause electrical shock or damage to the fax machine Do not put furniture or equi
208. sized two page interval printing Note Specifications are subject to change without notice AL2 Index A AC power Cord roeren va sesecpyer dub era Ede V vat Maen esser ede Sadao vats 11 AG power SWItCh joris ER PSY pepe etd ud cuta Pa Ese uS MEQUE POPE 1 7 Activity Journal 54 cns ote tM ERE ERX Ee p cur barbe Tapa esent 3 20 ADF Automatic Document Feeder 0 0 2 0 cece cece cece eeaeee 21 Advanced f nctions iecore RI eU pe epe x ERDRE ER OE PET E AG 1 3 Alarm light issus ieseesrvtrm br ed dade gain ath cna oe a rece r e on eod tne 1 3 Audible alariio s cusccecoie me anara ER qq tar a eR REA Da UA ERANT HU UA RS aO 3 22 Autodialef i obicterierker reel ee banat die ox Peisueeeqr pre MG Med aeg 3 1 Call Groups 2i tese Oen a cos Qi deve eodvau waa e eee RO une 3 7 Dialing character s ssec LR VESTI SL e pus tum eU FW S ERU M NOE KE 3 1 One touch dialing 4 esset us Pus eer cada da qu eee que Sex adea ees 3 2 PCCM MIA ii ceo apo Un Dix pir aded dace uh Eoi ads 3 4 B Batch transmission or ver pisini n wt seq D TRE REA TEN RUN TE SIPSEY ER 3 11 Creating or Modifying 114 repa enmir ta Ge arc EE RISE HEU ARR ayes Bro s e 3 11 Erasing a document sasous oueit ats EEE RERO RU VR e UU e WU de 3 13 Erasing an empty batch box 0c cece cence cent eet e ete ne enees 3 18 Printing a document stored in a batch box 3 12 Printing a list of batch boxes 3 12 Printing a list of stored batch documents sees 3 12
209. ssette also you must change the paper size setting below 1 Press Program key B 1 0 1 ENTER The LCD shows Ist Cassette A4 4 gt Enter Press 4 or until the recording paper size for the first cassette you want appears In this example we ve chosen F4 Ist Cassette F4 4 gt Enter Press ENTER If you have the optional second cassette proceed to step 4 Otherwise skip to step 6 Press 4 or until the recording paper size for the second cassette you want appears In this example we ve chosen A5 2nd Cassette A5 4 gt Enter Press ENTER 1 9 Getting started Press 4 or until the recording paper size for the bypass tray you want appears In this example we ve chosen A4 Bypass Tray A4 4 gt Enter Press ENTER Press STOP to return the machine to standby mode Loading paper in bypass tray When you need to use a size of paper not currently loaded in your machine s paper cassette s or when you want to use a special type of paper such as transparency film use the bypass tray 1 Open the bypass tray on the right side of your machine 9 Pull out the hopper of the bypass tray and pull the flapper release lever 3 Place the paper on the bypass tray Adjust the paper guide to fit the paper and insert the paper until it comes to a stop Then push back the flapper release lever Note In Fax mode if you have set the A4 A5 or F4 sized paper in the bypass tray the mac
210. t To avoid overheating set up your fax machine away from direct sunlight or a heater Level and vibration free To avoid damage to the machine or injuries set the fax machine up in a level vibration free location Avoid extreme high low temperature Use your fax machine within the temperature range of 10 C to 32 C 50 F to 89 6 F Away from a television or radio Many appliances and office equipment including televisions radios copy machines air conditioners and computers can generate electronic noise that can interfere with the operation of your fax machine Line jack Clean Dust buildup can damage your fax Periodically clean your fax machine as described in the operating instructions Do not use a dust cover which can cause damaging overheating Near a phone jack Your fax machine uses a standard modular tele phone jack also known as an LJU Space around the fax machine To ensure proper ventilation and easy operation set up the machine in an area that meets the minimum requirements for clearance as illustrated below cm 23 6 inches 40 cm 15 7 inches iii iv Power requirements E Plug in the power cord Plug the power cord carefully and completely into a wall outlet Do not leave any portion of the electrical cord s metal plugs exposed Doing so could cause a fire and poses a risk of electrical
211. t answer each call and if you hear a fax tone press START on your fax machine to receive a fax message Fax Ready mode Use it if Your fax machine uses its own phone line and doesn t share it with a phone or an answering machine In this mode Your fax machine answers each call and attempts to receive a fax Fax Tel Ready mode Use it if A telephone is connected directly to your fax machine and You re using the machine as both a fax machine and a telephone In this mode Your fax machine receives faxes silently but also alerts you when a regular voice call comes in Your fax machine also beeps once at the end of each reception If a voice call comes in your fax machine detects it and sounds a special ring If you hear it answer using your phone Note This Fax Tel Ready mode won t turn off ringers on other telephones in your house or office Other phones won t distinguish between fax and voice calls Tel Fax Ready mode Use it if A telephone is connected directly to your fax machine and e You re using the machine as both a telephone and a fax machine In this mode Your fax machine rings the number of times you ve identified in the user settings the default setting is two times If you don t answer the call your fax machine answers the call If a caller sends a fax your machine begins receiving it If a voice call comes in your machine detects it and sounds a special ring telling you to answer a call
212. t Keys press STOP to finish Now you can use the labels included in your machine s original packaging to label the Soft Key function you just set Macro keys If you perform the same operation repeatedly you can automate the operation using a macro A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically A macro key faithfully records up to 60 steps that you performed to teach the macro You can teach the Macro keys to carry out any of the following jobs but you cannot teach the operation regarding the machine settings Note One Macro key can hold only one job It cannot combine two or more jobs Copy e All copy settings Printouts Machine settings list page 4 10 e Fax settings list page 4 10 Copy settings list page 4 10 e Activity journal page 3 21 Delayed commands list page 2 8 Delayed commands documents page 2 8 e One touch list page 3 3 e Speed dial list page 3 5 e Programmable one touch numbers list page 3 47 Call group directory page 3 7 Blocked numbers list page 3 54 Sample cover page page 3 22 Department time list page 3 56 List of F Code boxes page 3 28 List of documents stored in F Code boxes page 3 28 Batch transmission documents page 3 12 Batch box list page 3 12 List of stored batch documents page 3 12 F Code Box bulletin box documents pages 3 29 3 30
213. t to dial The LCD shows the Location ID or fax number you stored Plano Office S018 6 Press START What happens next depends on whether you specified memory transmission or real time transmission If you specified quick memory transmission Your fax machine scans the first page of your document into memory then dials the other fax machine While dialing your machine scans the other documents into memory The LCD shows the Location ID and the document s width and resolution settings Plano Office A4 Normal Note Ifthe entry doesn t have a Location ID the number appears When the other machine answers your fax transmits the scanned document directly from memory To review Quick memory transmission see page 2 3 If you specified normal memory transmission Your fax machine scans your entire document into memory then dials the other fax machine The LCD shows the Location ID and the document s width and resolution settings Plano Office A4 Normal Note Ifthe speed dial entry doesn t have a Location ID the number appears When the other machine answers your fax will transmit the document directly from memory To review Memory transmission see page 2 3 If you specified real time transmission Your fax machine dials the other fax machine The LCD shows the Location ID and the document s width and resolution settings Plano Office A4 Normal Note Ifthe speed dial number doesn t h
214. tely every time you press the key press ENTER and skip to step 11 If you want to delay the broadcast press ADVANCED FUNCTIONS ENTER Next tell your fax to carry out this delayed command one of these ways Option 1 Perform the command once at a certain time on a certain day of the month For example Do this at 5 05 PM on the 30th To select this option use the numeric keypad to enter the date and time when the fax should perform the command Delayed Enter Time 30 17 05 3 37 Advanced features 3 38 10 11 12 13 14 15 16 17 Option 2 Perform the command at a certain time each day you press the key For example Do this at 5 05 PM today To select this option use the numeric keypad to enter 0 0 and then the time the fax should perform the command Delayed Enter Time 00 17 05 Press ENTER ENTER The LCD asks if you want to make additional settings for this programmable one touch number O 4 gt Enter Option If you do not want to make additional settings press ENTER Then skip to step 23 If you do want to make additional settings press and ENTER The LCD asks which resolution you want to use for this programmable one touch number Resolution 4 gt Enter Press until the mode you want appears Note For any of the following settings choose if you do not want to specify the displayed setting for this programmable one touch key Press ENTE
215. ter the three digit identifier for the speed dial number you want to erase Here we ve selected 005 Enter Speed Dial No 005 9 1 555 987 6543 3 If you want to erase a different speed dial number than the one that appears on the LCD enter that number now 4 Press ENTER The LCD shows 005 Erase Speed Dial Check Enter Cancel Note Ifyou want to quit without erasing the speed dial number you ve selected press CANCEL The fax will return to step 2 5 Press ENTER to erase the number Erase Speed Dial k k Complete To erase another speed dial number repeat steps 2 5 Or press STOP to return to standby mode Printing a list of speed dial numbers You can easily print a list of your speed dial numbers The list includes each number s three digit identifier the Location ID if any number and any group numbers you ve stored for that speed dial number To print a list of speed dial numbers press Program key E 1 0 7 ENTER 3 5 Advanced features 3 6 Fax dialing via speed dial To dial a fax call using a speed dial number 1 Place the document in the ADF or on the platen glass If you are using the platen glass enter the document size by pressing the DOCUMENT SIZE 3 Adjust resolution and contrast if necessary Press SPEED DIAL TEL INDEX The LCD shows Enter Speed Dial No S 5 Use the numeric keypad to enter the three digit identifier such as 018 in this example for the speed dial number you wan
216. the call Obtain a dial tone by doing one of the following Lift the handset Press MONITOR CALL to use the monitor speaker Press the one touch key in which you ve stored the number As the machine dials it shows the number on the LCD Tel Mode 9 555 2842 Note Remember that your fax machine s monitor speaker is not a speakerphone If you dialed by using the monitor speaker pick up the handset to speak to the person that answers Note Ifthe call fails and you used MONITOR CALL to dial press MONITOR CALL to hang up Using speed dial numbers Your fax machine will store up to 145 speed dial numbers designated by three digit identifier codes from 001 through 145 Entering or changing a speed dial number 1 Press Program key A 2 0 1 ENTER The LCD shows an empty speed dial number Enter Speed Dial No 001 No Number Stored Note Ifa speed dial number other than 001 appears on the LCD it means you have already entered a number for 001 9 Use the numeric keypad to enter the desired speed dial number s three digit identifier code Here we ve entered 005 and the LCD shows either Enter Speed Dial No Enter Speed Dial No 005 No Number Stored 005 9 555 397 0123 Important When entering the identifier code for speed dial numbers less than 100 you must enter leading zeros to make three digits For example 001 099 3 If you want to select a different speed dial number press that number s three dig
217. ther fax When it makes con tact your machine transmits the entire stored document from memory If the fax is set for Real time transmit non memory transmission your machine simply dials the other fax When it makes contact your machine feeds the document through scanning and transmitting it as it goes Note The more stuff called black coverage your machine sees on a page the more slowly the page feeds through as the fax scans it And even if the page is relatively clean sending it in grayscale mode or at certain resolutions makes your machine see more stuff The same is true if you set the contrast to Dark Important If you want to cancel a transmission while scanning the docu ment press the STOP key If you want to cancel a transmission in progress use the Review Commands function See Reviewing or canceling commands page 2 7 7 At the end of the operation your fax machine beeps and displays 919725552009 Complete ae Important Whenever you transmit a document what actually appears on the top line of the display depends on information stored in the remote fax The line may even be blank Note Ifthe call fails see Redialing page 2 6 Sending a fax using the platen glass Press COPY FAX to change to Fax mode If there s a document in the ADF remove it Open the platen cover Place the document face down on the platen glass and align it wit
218. tically If other solutions fail please contact your authorised Konica dealer Troubleshooting Occasionally your fax machine encounters some trouble transmitting or receiving documents When it does it alerts you with an alarm You can identify the problem with LCD messages and printed check messages and error reports explained in the following pages Alarm Your fax machine sounds an alarm tone a series of short beeps if either of these two problems occur Trouble transmitting or receiving The machine is out of paper LCD error messages What you see on the LCD All Commands In Use What it means What to do Your fax machine has all of its 99 possible delayed commands automatic redialing counts as one stored in memory and cannot accept another Wait until your fax has completed one of the delayed commands or delete an existing command by using COMM CANCEL CONFIRM Already Stored You tried to enter the same fax or phone num ber which is already entered in your fax machine Enter a different fax or phone number Box In Use You tried to erase a F Code box which contains at least one document Erase the document s then try again Call For Service The scanner lamp is dim or inoperable Make repeated copies to help evaporate any internal moisture If that doesn t resolve the problem call your authorised Konica dealer What you see on the LCD Change to Fax Mode Check Memory Tx Check
219. time that does not use a m or p m to distinguish between morning and afternoon In the 24 hour format one o clock in the morning marks 1 00 noon marks 12 00 and midnight marks 24 00 To calculate the 24 hour format add 12 hours to all times after noon For example 1 30 p m would be 13 30 in the 24 hour format 10 45 p m would be 22 45 in the 24 hour format And 11 15 a m would be 11 15 in the 24 hour format A3 A4 B4 Standard stationery sizes defined by the International Standards Organization an agency of the United Nations See also Paper sizes ADF Automatic document feeder See document feeder Alternate number The number your machine dials after all attempts to the regular number fail The user programs this alternate number if so desired Answering machine See TAD Autodialing Enables user to store preprogrammed telephone numbers in the unit s mem ory Storage capability varies from unit to unit Automatic fallback The ability of a fax machine to slow down fall back when commu nicating with another fax which is communicating at a slower rate Automatic reduction Many fax machines will automatically reduce the size of docu ments being transmitted to accommodate the effective printing width of the receiving unit For example this allows a fax machine with a 10 256 mm scanning width to send an image 10 256 mm wide to a unit with an 8 3 210 mm print width The receivin
220. to save the name CODE chart for key combinations Searching the functions using the cursor key In this manual we explain the operation with short cut operations for example we will say press Program key A 1 0 1 however you can search and enter almost all of functions using the Program key and Cursor key Helpful Tip When you want to search any function settings in your machine you will need the function table see next page for your searching Please use it for your help Program key To search and enter the function set tings 1 Press the Program key R 9 Search the level one function groups using V or A of cursor key Cursor keys until your desired item appears After you find the level one function item you want to program press gt of cursor key to go to the level two function groups Search the level two function groups using V or A of cursor key until your desired item appears After you find the level two function item you want to program press gt of cursor key to go to the level three function groups O Qv RR co Search the level three function groups using V or A of cursor key until your desired function appears Note You can go back to previous level function groups by pressing lt of cursor key before you have entered the level three function by press ing ENTER Press ENTER to entry the function setting Note You can press Program key to entry the setting instead of ENTER
221. to send more pages proceed to step 10 Otherwise press START to start the transmission and skip to step 11 Place the next page then press NEXT DOC to start scanning Note Ifnecessary select the document size see step 5 To send any more pages repeat steps 9 10 Otherwise press START to start the transmission and skip to step 11 Now everything is up to the machines yours and the one you re dialing When it makes contact your machine transmits the stored document from memory Important If you want to cancel a transmission while scanning the docu ment press the STOP key If you want to cancel a transmission in progress use the Review Commands function See Reviewing or canceling commands page 2 7 2 5 Basic operation 12 At the end of the operation your fax machine beeps and displays 919725552009 Complete Important Whenever you transmit a document what actually appears on the top line of the display depends on information stored in the remote fax The line may even be blank Note Ifthe call fails see Redialing page 2 6 Sending a fax using MONITOR CALL key You also can fax a document using the monitor speaker to dial the call Note In this function you cannot send a fax using the platen glass Insert the document to the Apr 9 Adjust resolution and contrast if necessary 3 Obtain a dial tone by pressing MONITOR CALL In either case the LCD shows Tel Mode
222. to store the numbers and location IDs in the next few pages The Telephone Index dialing is discussed in detail on page 3 8 Call groups As you set up your autodialer you may also want to set up call groups These are sets of phone numbers that make it easy to send the same fax to many different loca tions For example one call group may include all of your clients in one city another group may include all of your employees and another may include all your vendors Your fax machine can store as many as 200 numbers in up to 32 call groups See also Call group dialing page 3 7 Advanced features Special Dialing Characters Your fax machine allows you to enter special dialing characters when programming the autodialer These characters include hyphens which make phone numbers eas ier to read and special characters needed for international calls The chart below briefly describes each of these characters It also tells you what keys to press on your fax machine to store those characters in your autodialer Note To use the DIALING OPTIONS or REDIAL PAUSE key you should assign it to a Soft key in advance See page 3 16 Char What it does Keystroke s Enters a pause Each pause lasts two seconds or whatever length you set see page 4 5 Each pause uses two of the characters you can store in one phone Makes long numbers easier to read DIALING OPTIONS once Doesn t change fax machine operation Enter
223. tored command skip to step 7 5 Press until List Print appears Type List Print 4 gt Enter 3 45 Advanced features Programming a document storage operation If you want to program a programmable one touch key to store an F Code polling document two things must be true The F Code bulletin box must exist on your fax machine You must know the F Code bulletin box s two digit number 01 50 and name To program your programmable one touch to store a regular polling document or F Code polling document Press Program key A 3 0 1 ENTER The LCD shows the first empty pro grammable one touch number available Select Program No P2 No Number Stored Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing 4 if you want For example if you set P1 for storing of the polling document you will see Select Program No P1 Polling Document Press to go back to the programmable one touch key you want to enter Note To erase a programmable one touch key see page 3 48 9 Press the key that you want to program or change Here we ve selected P2 Select Program No P2 No Number Stored Note If your previous command for this key was to store a document and you want to keep this key programmed to store a document use these instructions to make changes But if you want to assign this key to a completely different operati
224. turn your machine to standby mode Advanced features Fax dialing with programmable one touch To dial a fax call using a programmable one touch number 1 Set your document in the ADF or on the platen glass 9 Make any necessary adjustments as usual If you are using the platen glass set the document size by pressing DOCU MENT SIZE before you press the programmable one touch key Press the programmable one touch key in which you ve stored the fax commu nication command Your fax will perform the operation now or at whatever time you programmed Note To review the details of each operation review the instructions for that operation See page 3 35 for a list of each operation and where to find it If you programmed this key to delay its operation the LCD shows Reserved 11 Jul 2002 17 17 If you programmed this key to perform the operation immediately after you press it the LCD shows the number 9 1 972 555 4335 A4 Normal Printing a list of your programmable one touch keys You fax machine can print a list of the commands you ve stored in your programma ble one touch keys The list includes 1 each key s one touch number 2 the fax telephone number 3 when the command should start 4 which command you ve selected 5 if applicable the selected call group s or F Code box es you ve stored in the key 6 the individual settings for each key To print a list of programmable one touch keys press
225. u want to cancel a different number go back to step 5 If you want to go back to reviewing or canceling other command press lt If you don t want to cancel any more numbers press STOP The machine returns to standby mode Printing a delayed command list Your machine can print a command list which tells you The command s identification number The phone number or remote location The start time this appears in a DD HH MM format A note telling if the command is a polling or F Code operation see pages 3 14 3 15 for more on polling and 3 25 3 34 for more on F Code communication To print a delayed command list press Program key E 1 0 5 ENTER Printing a stored document Your fax machine can print out each document stored for delayed transmission To print a stored document you ll need to know the document s command number which you can get by either reviewing the commands or printing a delayed com mand list see above 1 Press Program key D 3 0 5 ENTER The LCD shows Com Stored Doc Command No Use the numeric keypad to enter the command s identification number 1 99 For example we could enter the following for the very first command 1 Com Stored Doc Command No il 3 Press ENTER Your fax machine will print a copy of the stored document View the result of fax transaction You can see 70 most recent fax transactions and result of each transactions with the following
226. u want to program into the Macro key Note You can program up to 60 steps When it comes over 60 steps your fax machine asks if you register the operations you have entered If you want to register them press ENTER If not press STOP Note Ifyou want to cancel the operations you have set press MACRO PROGRAM STOP and then go back to step 1 Example 1 To program some operations for copy Press COPY FAX to change the copy mode and set number of the copies paper size contrast resolution reduction enlargement rate and sort setting as you want Note See Making copies pages 2 12 2 17 for detail operations Example 2 To program the operations for printing the one touch numbers list Press Program key E 1 0 6 ENTER 1 If you programmed ENTER or START into the operation proceed to step 8 Otherwise press MACRO PROGRAM and skip to step 9 8 If you want to start immediately after pressing the Macro key when you use it press ENTER If not press CANCEL Note Ifyou want to confirm the settings or operations in the Macro key before you start it press CANCEL here Include Start Enter Check Enter Cancel 9 The LCD now shows M2 Delayed M2 Name Upper Name Upper The machine now asks you to name this job If you do not want to enter or change this job s name skip to step 11 10 Enter the name by using the one touch keys If necessary review Entering characters page 1 12 A job s name may be up to 130
227. uctions to make changes But if you want to assign this key to a completely different operation for batch transmis sion then you must first erase the stored command before programming the new one If you want to select a different programmable one touch key than what appears on the LCD press that key now Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Type Communication 4 gt Enter Note Ifchanging a previously stored command skip to step 7 Advanced features 5 Press until Communication appears Type Communication 4 gt Enter 6 Press ENTER The LCD now shows either P2 Fax Advan Func P2 Fax Advan Func a 0719 5558743 7 Use the numeric keypad to enter up to 230 fax numbers you can use any combination of call groups one touch keys speed dial numbers and manually dialed numbers Important Do not press ENTER Press BROADCAST to enter a comma between each number or call group Important Do not insert a comma after the last number To enter a speed dial number press SPEED DIAL TEL INDEX and the number s three digit identifier To enter a call group press GROUP and the group s identifier number P2 Fax Advan Func G5 G67 01 S006 9 55 Your display can show only 20 characters at a time To view characters beyond those 20 press lt to scroll to the left or to scroll to the right If you want the broadcast to begin immedia
228. umber as usual 3 51 Advanced features Important While in PIN Mode 1 any autodialer numbers you use must include the PIN This also applies to autodialer numbers used with batch transmission see page 3 11 or programmable one touch keys see pages 3 34 3 48 Note Ifyou select either Mode 1 or Mode 2 and will be using batch transmission you must store the PIN access code for the remote unit within the appropri ate batch box If you chose Mode 2 as you autodial load the code In this mode you don t have to add the PIN to the autodialer setting Instead you enter the PIN manually each time you autodial Dial the number as you normally would using the autodialer Here we ve pushed one touch key A The machine now asks for the PIN Enter PIN Number 9 Use the numeric keypad to enter the PIN Enter PIN Number 1057 3 Press START Your machine dials the number Note If you select either Mode 1 or Mode 2 and will be using batch transmission see page 3 11 you must store the PIN access code for the remote unit within the appropriate batch box Dialing from the numeric keypad while using the PIN mask If you ve specified Mode 1 use star power Enter the phone number then press the star key and enter the PIN The PIN always goes last For example to dial 19725550911 with a PIN of 123456 enter 19725550911 123456 Press Start 19725550911 123456 Press START The PIN disappears fr
229. umeric keypad to enter the two digit F Code box number now 5 Press ENTER What you do next depends on whether you re creating or modifying the F Code box If creating skip to step 7 If modifying the LCD asks you to enter the proper I D code The LCD shows 03 Set F Code Box Enter I D Code 3 25 Advanced features 10 11 3 26 Use the numeric keypad to enter the 4 digit I D code not the ITU T sub address and not the ITU T password and then press ENTER Note Ifyou enter an invalid 1 D code the fax machine rejects the attempt and aborts this operation The machine is now asking you to name this F Code box The LCD shows 03 Box Name Upper 03 Box Name Upper _ o Konica America _ If you do not want to enter or change this F Code box s name skip to step 9 If you do want to enter or change this F Code box s name go on to step 8 Enter the name by using the one touch keys If necessary review Entering characters page 1 12 An F Code box s name can be up to 16 characters in length Press ENTER to save the box s name and continue The LCD shows 03 Sub Address No 03 Sub Address No B 7 123456_ The fax machine now asks for this F Code box s sub address This is the numerical identifier you must enter in order to communicate with any remote F Code compatible fax If you do not want to change an existing sub address skip to step 11 Use the numeric keypad to enter the sub address to id
230. unication 4 gt Enter 3 40 10 11 Note Ifchanging a previously stored command skip to step 7 Press until Communication appears Type Communication 4 gt Enter d H D un un z amp E 3 Ne e iw 5 un z un c B5 D 4 P2 Fax Advan Func P2 Fax Advan Func 9 5558743 or Use the numeric keypad to enter the number exactly as your machine should dial it including whatever codes your phone system requires The number can P2 Fax Advan Func 9 5550629 Your display can show only 20 characters at a time To view characters beyond those 20 press lt to scroll to the left or to scroll to the right Now while you still can see the fax number on the LCD press ADVANCED FUNCTIONS three times and then press ENTER The LCD shows Enter Sub Address Use the numeric keypad to enter the ITU T sub address for the box to which lt E Z o 5 et ct 5 un D 5 B e gt CD 2 I Ie g 5 CD 5 et Hd ln D oO lt 5 eai D a CD e me bo 2d EN e D Enter Sub Address 123456_ Press ENTER The LCD shows Enter Password Note If there isn t a password for this box press ENTER then skip to step 13 Use the numeric keypad to enter the appropriate ITU T password for the box j Hd D n D E E 4 E o 5 et D ln e a D Or Hx 9c bo La th 2 E zZ Ei Enter Password 654321 D H 3 a
231. ur Glossary Clearing paper jams ssssesssesee eme 5 1 Print quality problems 0 6 cece cece een IH 5 3 Troubleshooting seeker eh e e are xe eade des 5 5 Caring for your fax machine isssssssssssssse eh 5 12 Common questions ict ee e ee Pre o e a C ei dedi 5 14 GLOSSARY ccs e ates i cb adc Tee RA RU ead db we d pnb asta eda 5 17 Just in case Clearing paper jams If an original document jams To remove the document If an original document jams in the ADF while scanning the document into the memory for faxing or copying the LcD will show Document Jam ContStor Enter Cancl If you do wish to continue the operation press ENTER and proceed to step 2 1 Open the scanner cover To abort the operation press CANCEL This will erase from memory all pages stored during this operation and the machine will return to standby mode Important Ifyou wait more than 60 seconds without pressing any key the machine will erase from memory all pages stored during this operation and the machine will return to the standby mode 9 Lift the original document from the Note Ifthe document jammed in the following case the following message machine E will appear and the machine will abort the operation anyway instead Note If you cannot remove the origi you ll have to perform the job again from scratch nal document open the inner The first page of the document jammed cover as shown at right then During th
232. ur current fax reception mode Fax Ready 4 gt Enter 9 Press 4 or until your desired reception mode is appeared Fax Tel Ready 4 gt Enter 3 Press ENTER to save the setting If the paper runs out while fax reception When your machine runs out of paper it beeps the red light COE of the printer status lights glows and the LCD shows which source has run out of paper the Ist cassette 2nd cassette optional or the bypass tray In this example the machine runs out of paper in 1st cassette ist Cassette Please Supply Paper Helpful Tip If the A4 A5Ly or F4 sized paper has been set in the bypass tray your machine uses it when running out of paper in the paper cassette s during fax reception Your machine s bypass tray can hold up to 50 sheets of the paper D Your fax machine cannot print fax messages without paper But it can still receive documents into its memory as described in the section below Out of paper reception If your machine runs out of paper it stores up to 250 fax receptions in its memory This is called out of paper reception Once you refill the paper supply the fax machine prints the stored messages automatically Note The number of pages not receptions your fax machine can store for out of paper reception will vary It depends on e Your machine s memory capacity e Types of documents being sent to your machine Resolution of documents being sent to your machine 2 11 Basic
233. urity box is not storing any documents the machine briefly displays the following before returning to step 2 03 Select F Code Box No Document Stored Use the numeric keypad to enter your F Code box s four digit I D code Here we ve entered 2345 03 F Code Document Enter I D Code 2345 Press ENTER f you ve entered the correct I D code your fax machine prints all docu ments in the F Code security box and then erases them f you ve entered an incorrect I D code your fax machine aborts the opera tion and returns to standby mode Using a relay box Once your fax machine receives a document via ITU T sub addressing to one of its F Code relay boxes it sends it to the other fax machines that you ve set up on your relay box See Creating or Modifying an F Code box pages 3 25 3 28 If you set the Auto print mode to on when you created the relay box your machine will print the received document then relay it to the other machine Otherwise your machine will only relay it to the other machines not print it See If you chose Relay pages 3 27 3 28 for more details on this setting Also you can send relay broadcast initiation the document to another hub machine s F Code box and get that machine to relay it to others See F Code trans mission on pages 3 32 3 34 for more detail The hub performs a relay broadcast and the machine which sends the original doc ument to the hub has performed a relay broadc
234. use the optional RS 232C interface kit or Network printer port optional Where you plug in the network cable when you use the machine s printer on a network Extension paper tray Holds up the printout after it emerges Printed document exit Where the printout emerges Control Panel Overview 4 5 DOCUMENT RESOLUTION CONTRAST PAPER SIZE DOCUMENT SIZE NEXT DOC 28 27 26 25 2423 22 1 COPY light Glows when the machine is in the Copy mode 9 FAX light Glows when the machine is in the Fax mode 3 ALARM light Glows when a problem occurs during fax communication printing or scanning The light stays on until the machine prints a Check Message report 4 comM light Glows when the machine is communicating with another machine 5 MEMORY RECEIVE light Glows when the machine is receiving an incoming fax document into its electronic memory 6 Soft Keys Shortcut keys Any function that can be turned on or off can be programmed into these three keys If the light above one of these keys glows this indicates the setting that s been programmed into it see page 3 16 is turned on These keys are programmed at the factory to turn the following functions on or off Soft key 1 sort Pressing this key will turn the Sort feature on or off Note Ifthe optional printer controller has been installed on your machine this key will be the ONLINE key Soft key 2 FAX amp C
235. uto 100 B DAs p X 100 1 remember Light lightens and Dark darkens to 4 A59 A5 100 1 keep it straight SSS None 100 Note Ifthe bypass tray has no paper the LCD shows None for the paper size of the bypass tray Note When you choose the auto paper select mode the LCD shows Auto and the all LED of the paper source will i However if the bypass tray has no paper and the J optional 2nd paper cassette has not been installed the machine will show the paper size instead of Auto although you select auto paper select mode And it lights the LED of the paper source that can be used only Select Document type PHOTO 6 PHOTO Select this mode when copying photographs or PHOTO e drawings TEXT OL PHOTO TEXT Select this mode when copying documents e containing photographs or drawings with letters TEXT Select this mode when copying letters DOCUMENT RESOLUTION To select the document type press DOCUMENT repeatedly A glowing LED indicates the machine is using the setting named by that LED 2 16 Negative Positive reversing black and white areas If using this feature the black and white areas of the original are reversed Note You cannot combine this feature with Reduced or Enlarged copies Helpful tip If you programmed a Soft key to turn on or off this feature simply pressing that key will turn on or off this feature 1 M
236. we ve chosen 20mm Margin 00 85mm 20 3 Press ENTER to save the setting Changing the copy auto reset time Default setting 3 minutes The machine returns to its initial condition automatically after a certain period of time You can change this time from 1 to 10 minutes 1 Press Program key B 3 0 3 ENTER Auto Reset Time 01 10 03 Use the numeric keypad to enter the time you want for the copy auto reset Here we ve chosen ten minutes Auto Reset Time 01 10 10 Note Enter a leading zero when entering a quantity less than 10 3 Press ENTER to save the setting Setting copy auto Default setting Auto is set for Recording paper size The machine automatically selects the recording paper size according to the docu ment size and enlargement reduction rate You can change it to select the document size or enlargement reduction rate automatically instead of the recording paper size Press Program key B 3 0 4 ENTER The LCD asks you to select the item you want to set to Auto Copy Auto Paper Size 4 gt Enter Press 4 or until the item you want appears In this example we ve chosen Document size Copy Auto Doc Size 4 gt Enter 3 Press ENTER to save the setting Changing the default settings Setting sort copy Default setting On You can set the sort setting to off for default setting by following procedure 1 Press Program key B 3 0 6 ENTER Sort Copy On r 4 E
237. will appear as Polling Sample of the document An image of the first page of the document If an error occurs the TCR tells you the remote location which was called the error code and error message see pages 5 9 5 11 To set the printing of TCR 1 Press Program key C 1 0 3 ENTER The LCD shows Report AutoPrint Off 4 gt Enter Press 4 or until the setting you want appears Here we ve chosen On Report AutoPrint On 4 gt Enter 3 Press ENTER to save the setting Helpful tip If you will frequently turn this feature on and off you can assign it to a Soft key see page 3 16 to turn on or off by simply pressing that key 3 21 Advanced features Cover page Your fax machine can store a cover page to send at the beginning of each outgoing fax This page includes the current date and time your Location ID and your fax number as stored in the TTI and a message of up to 40 characters in length The information appears in a box similar to this Fax Message From 11 Nov 2003 14 00 Name And Sew It Goes Co Fax Number 972 555 2009 We appreciate your business Thank you Turning the cover page on 1 Press Program key C 2 0 1 ENTER The LCD shows Cover Page Off 4 Enter 9 To tell the fax machine it should send a cover page before each document you transmit press 4 or until On appears on the LCD Cover Page On 4 Enter Note To tell the machine not to send a cover page
238. would except you just add more fax numbers You can enter up to 230 numbers 30 manually dialed numbers AND e 200 autodialer numbers OR 1 call group with all 200 autodialer numbers You can broadcast using any function that requires a fax number to be entered That means you can send a delayed broadcast program a polling broad cast and even broadcast to hub units for F Code relay broadcast initiation All of these are explained in this chapter Sending a broadcast fax 1 Insert the document and make any necessary adjustments as you would for a regular fax transmission Press BROADCAST dial number a call group or a regular number dialed from the numeric keypad 3 Enter the first fax number as usual Use either a one touch number a speed To add more fax numbers press BROADCAST between each one to insert a comma Then enter the number as described in step 3 pressing GROUP inserts its own comma You can send to up to 230 numbers for a broadcast Press Start 03 S098 G12 9 555 _ Important Do not insert a comma after the last fax number Note Ifyou enter characters by mistake press CANCEL to erase them 5 Press START Your fax machine scans the document into memory and then sends it to each number or call group you ve entered Advanced features Delayed broadcasting What if you want the broadcast to take place later That s the purpose of setting up a delayed broadcast Note Delayed commands are dis
239. wrap it in a thick cloth to protect it from light 5 2 Important The fuser unit becomes ES very hot Im Do not touch the fuser m unit when you are remov nn ing a paper jam LOSA a Note Avoid getting unfixed toner on your hands and clothes Open the side cover Pulling up the jam release lever to remove the jammed paper Reset the toner and drum cartridge Gently close the printer cover pressing firmly on the both sides of the printer cover until you hear it click Gently close the top cover pressing firmly on the both sides of the top cover until you hear it click Print quality problems If your machine s printouts develop quality problems try to find the example below that matches your printout problem When you find one which is like yours try the suggested solutions If they don t work contact your authorised Konica dealer d Pages are blank The drum cartridge or toner cartridge may not be installed correctly Install each cartridge correctly The toner cartridge may be out of toner or the toner may be very low Remove the toner cartridge and shake it a few times to redistribute the toner inside If the problem persists replace the toner cartridge The toner cartridge may be defective Remove the toner cartridge and check it for damage If the problem persists replace the toner cartridge
240. y transmission you can still 4 program the machine Note If your machine is Konica 7013 The MFX 1300 cannot printing and scanning at same time If you try to scanning the document during the machine is printing the following message will be shown OK Will Scan Soon e Ifthe machine is printing the lists the machine will scan the document after the printing is finished e Ifthe machine is printing the stored document or received document the machine will pause the current printing job and it will give priority to scanning the document After scanning is finished the machine resumes the printing job F Code Boxes F Code an introduction The ITU T the United Nations agency that standardises international telecommuni cations has created a fax industry standard for using sub addressing and password based communication One name for this standard is F Code and that s what we ll call it in these instructions and on your machine s display How sub addressing works To help understand sub addressing think about how someone in a large company receives mail For example mail for the Accounting department is first delivered to the company s main mailroom Then the mailroom routes the mail to Accounting That s the idea behind sub addressing Your fax and another F Code compatible fax exchange special signals to indicate just where the fax really should go It s as if the sending fax is saying Deliver this to room 48
241. y if you re sharing the machine with other users who might change the settings With this list you can quickly confirm that all of your settings are correct without having to go back and check them on the machine Or if you do need to undo someone else s changes this list guides you in returning the machine to your preferred settings Settings are divided into three Machine Settings Fax Settings and Copy Settings To print the Machine settings list press Program key E 1 0 1 ENTER The LcD will show the following as the list prints Machine Settings Printing To print the Fax settings list press Program key E 1 0 2 ENTER The LCD will show the following as the list prints Fax Settings Printing To print the Copy settings list press Program key E 1 0 3 ENTER The LCD will show the following as the list prints Copy Settings Printing Note Please refer to the index at the end of these instructions to locate any settings you don t recognise or understand Printing a program list Your machine can also print a program list This lists the functions available on your fax machine and the keystrokes needed to complete them See also Function Table pages 1 14 1 17 To print a program list press Program key 8 Changing the default settings This page is intentionally blank 4 11 Just 1n case Tips on caring for your machine What to do if problems occ
242. you use your tele phone to speak back If you hear fax tones beep beep beep press START and hang up your telephone The fax machine will begin receiving a fax Answering fax calls using another phone not connected to your fax machine If you have one phone line ringing to several phones in your office and a telephone attached to your fax there s no need to run to the fax machine to answer every call If you happen to answer a fax call while you re at another extension put the hand set down but don t hang up Walk to the fax machine and pick up the telephone which is connected to the fax machine Then press START After you press START hang up both the telephone s handsets Because remote fax machines will wait several seconds to hear reception tones from your unit you have about 30 seconds to walk to your fax pick up the handset and press START Reception modes Your fax machine has five different reception modes Tel Ready Fax Ready Fax Tel Ready Tel Fax Ready and Ans Fax Ready We ll explain each of these in this section Tel Ready mode Use it if You want to use the same line for both fax and phone calls and On that line you re using at least one other phone which is not connected to your fax machine or On that line you re using at least one other phone which is not connected to your fax machine In this mode Your fax machine never answers calls automatically You mus
243. you do not want to enter or change this number s call group go to step 11 Use the numeric keypad to enter the call groups for this number There are 32 possible call groups numbered 1 32 Here we ve entered 3 to assign this one touch number to Call Group 3 02 Group No 3 If you want to assign the number to more than one call group insert a comma after each number except the last one by pressing GROUP For example if you enter 3 GROUP 1 6 GROUP 2 7 to assign this one touch number to Call Groups 3 16 and 27 the LCD shows 02 Group No 3 16 27 Helpful tip To assign this number to all 32 call groups enter 0 zero Press ENTER The LoD will display the next empty one touch number If you want to enter this one touch number go back to step 3 If you do not want to enter any more one touch numbers press STOP to finish If you do not want to enter the currently displayed one touch number but do want to enter another one touch number go back to step 2 Use the autodialer labels in your fax s packaging to write down the stored numbers for easy reference Erasing a one touch number 1 Press Program key A 1 0 2 ENTER The LCD shows the one touch number you have already entered Select One Touch 01 9 1 555 345 6789 Note Ifthe one touch number that appears is other than 01 it means that 01 is empty 9 Press the key for the one touch number you want to erase Here we ve selected 02 Select One Touch
244. you enter an invalid passcode the machine s security feature rejects the attempt and returns to standby mode 3 Press ENTER PIN Mode O f 4 gt Enter Advanced features 4 Press 4 or until the mode you want appears In this example we ve chosen Model PIN Mode Model 4 gt Enter 5 Press ENTER Autodialing while using the PIN mask Note The following instructions presume you understand how to set and use your machine s autodialer If you need to review see pages 3 1 3 8 If you chose Mode 1 the PIN goes in In Mode 1 before autodialing a number for the first time you must add the PIN to the stored one touch key or speed dial number Here s how 1 Begin by creating or changing an entry in the autodialer See pages 3 1 3 8 if necessary While you re setting this up the machine asks you to enter the PIN The LCD shows Set PIN Number Enter Passcode 9 Use the numeric keypad to enter the four digit passcode Here we ll use our sample passcode again Set PIN Number Enter Passcode 6296 3 Press ENTER In our example we re setting speed dial number 001 001 PIN Number 4 Use the numeric keypad to enter the desired PIN up to eight characters in length 001 PIN Number 1057_ 5 Press ENTER to save the PIN Note Ifyou press ENTER without entering the PIN the fax machine beeps indicates Invalid Number on the LCD and then returns to step 4 Now you may autodial the n

Konica Minolta 7013 All in One Printer User Manual

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