Fujitsu 32 Scanner User Manual
Contents
1. 2 Select ScanSnap Organizer on the Application tab ScanSnap Manager Scan and Save Settings 4 STANSNAP ifs Current Setting Ad color document D Rename Delete Application E ScanSnap Organizer Add or Remove Save Current Setting Cancel Help 3 Click the OK button gt The Scan and Save Settings window closes 12 2 3 2 Scanning 1 Load the document onto the scanner 2 Press the SCAN button gt Scanning is started When scanning stops ScanSnap Organizer starts and the scanned image is displayed as a thumbnail L File Edit View Tools Help ScanSnap Organizer My ScanSnap Simple amp Speedy Simple amp Speedy ScanSnap 3x object s unt P The scanned image is saved in the folder specified in My SnapSnap Folder on the Option 2 Settings window Refer to page 8 The initial setting is My SnapSnap Folder under My Documents 2 3 3 Sorting Files This section explains the procedure to create a new Cabinet and folder and how to move scanned files to the Cabinet and folder ant PS The idea is similar to arranging a big pile of documents files in the room LMy ScanSnap 2 folder purchasing a new shelf Cabinet and a new document tray folder and classifying them according to subject to sort out the documents 1 On the File menu select New gt Cabinet gt Under My ScanSnap folder in Folder View New2. Medium Thumbnail 128 X 128 Pixels Small Thumbnail 96 X 96 Pixels Thumbnail Top Shows the upper part of the file descending order according to folder names Sort Files By Name You can sort the display of File View in ascending order A gt Z according to the name By Size You can sort the display of File View in ascending order Small gt Large according to the size By Date You can sort the display of File View in descending order New gt Old according to the date Refreshes the display of Folder View and File View to the latest information Tools ScanSnap Organizer Options General Settings Folder My ScanSnap folder EADocuments and Settings Ownerey Docu Append folder name to file when mowving copeing OF Cancel Help General Settings tab e My ScanSnap folder Specifies the location of My ScanSnap folder when ScanSnap Organizer is started The specified folder and the sub folders can be displayed by ScanSnap Organizer e Append folder name to file when moving copying When moving or copying a file the destination folder s name is appended in front of the file name Eg When moving copying a file named Snap001 pdf to a folder named Scan File name after moving copying Scan_Snap001 pdf He Search Topics Displays ScanSnap Organizer s help About ScanSnap Displays ScanSnap Organizer s version information Organizer Online Update Updates ScanSnap Organizer to the l
3. As of December 2004 2 9 Deleting This section explains how to delete unnecessary Cabinets folders Folder Links and files 1 Select the Cabinet folder Folder Link and file you want to delete When deleting Cabinets folders and Folder Links use Folder View when deleting files use File View ann Sok e You can select several files at one time when you press and hold down the Ctrl key e When you delete a Cabinet as well as a folder all the files or folders inside the Cabinet or folder are also deleted e When you delete a Folder Link only the Folder Link information displayed in Folder View is deleted The destination folder as well as the files inside the folder remains i 2 Select Delete on the File menu or click the 4 icon on the Toolbar gt The Confirm File Delete window appears 3 Click the Yes button gt The selected file is deleted 2 10 Updating In an effort to improve the usability and functionality of ScanSnap Organizer program updates are carried out timely ScanSnap Organizer can automatically detect whether the latest program Update Pack is available and update the program Get Update Packs are made available without notice We recommend that you update your program regularly When updating ScanSnap Organizer follow the instructions below ATTENTION e When updating it is essential that Internet Explorer is installed in a system which can y acce
4. Cabinet is created r ScanSnap Organizer My ScanSnap File Edit view Tools Help 2 Enter a name for the Cabinet Enter the name Investigation Report here ete ae HINT In case you want to change the name once it is decided select the name you want to C change and click it Or select the name and then select Rename on the File menu 3 Select the Cabinet created in Step 1 r ScanSnap Organizer Investigation Report File Edit wiew Tools Help Jw c zl My ScanSnap Investigation Report 4 Onthe File menu select New gt Folder J gt Under the Cabinet created in Step 1 New Folder is created ScanSnap Organizer Investigation Report File Edit View Tools Help sl My ScanSnap Investigation Report ZI ES 14 5 Enter a Folder name ete SSC e HINT In case you want to change the name once it is decided select the name you want to change and click it Or select the name and then select Rename on the File menu 6 Repeat Steps 4 5 to create folders as needed As an example create two folders named July 2004 and August 2004 r ScanSnap Organizer My ScanSnap File Edit wiew Tools Help min EF Investigation Report AR July 2004 lt 2 August 2004 7 Select My ScanSnap folder and then select the file you want to move gt The selected file is shown in a red frame Gei Yo
5. can be previewed in ScanSnap Organizer My ScanSnap folder cannot be designated as a Folder Link Delete Deletes the selected file folder or Cabinet The linked folder is not deleted even if the Folder Link is deleted Shows information about the selected Folder Link This item is available only when Folder Link is selected Export Copies the selected PDF or JPEG files to other folders Files cannot be exported to My ScanSnap folder Prints the selected PDF or JPEG file When printing the Set as default printer in Windows is used If you want to print using another printer double click the displayed thumbnail and then change to the desired printer in the associated application e Print command Attach to E mail Opens your e mail program with the selected PDF or JPEG file attached Exits ScanSnap Organizer Cuts the selected file or folder Copies the selected file or folder Pastes the cut or copied file or folder If folder is pasted directly under My ScanSnap folder it is changed to Cabinet in ScanSnap Organizer Selects all files displayed in File View Shows the file name under the displayed thumbnail when the check box 1s selected Pop up Thumbnail Shows the thumbnail when you select the file Stansnap fiz d Ma ma P Snap e Speedy Gr e1666K6 Changes the display of File View to either Large Medium Small or Top Thumbnail view Large Thumbnail 196 X 196 Pixels
6. deleted even if the Folder Link is deleted 2 2 3 Thumbnail View Thumbnail Large Medium Small nl Thumbnail Image Displays a miniature image of the file Page Number simple amp speedy s ca n Ss nap Shows current page number total page number You can double click it and type any number to show any page et Zoom in Zoom out Button zj Magnifies or reduces the current Pop up Thumbnail Wall Coz SC Image Page Forward button file name If a file has multiple pages you can page forward to any page to see the thumbnail Thumbnail Top gt Scan Snap See FUJITSU 7 GO 4 ScanSnap THE POSSIBILITIES ARE INFINITE FUJITSU EET CWB PDP YE 5 SE D a emer ae fie scanioos pdt Scan snap 0 GEES FUJITSU Lt A 4 Other files are displayed as icons associated with their applications HINT e PDF and JPEG files are displayed as thumbnails in the File view e Thumbnails of password protected PDF files cannot be displayed due to security restrictions In this case the Adobe Acrobat icon is displayed and a lock icon IL iS displayed on the lower left hand corner However if Fixed Password is set in ScanSnap Managers PDF File Options thumbnails of PDF files with the same password can be displayed For more information on setting a fixed password please refer to ScanSnap fi 5110EOX2 Operator s Guide 10 M
7. P2WW 1850 01ENZ0 SCEN DnE Organizer User s Guide cO FUJITSU CONTENTS s IMECOAUCUO eege 1 NIESYSIEMREGUNCMENIS lt a AA AGA R 3 Using ScanSnap Organizer msaeosaesaeo anna aaonacnanzzacznacze 4 2 1 Starting ScanSnap Organizer 4 2 2 Operating Window EE 5 22A IT RTE 6 22 2 WOON AN ee ee ee 9 Kr Melu le ORT 10 2 3 Connecting to Scannanp ccc cece cece ceeeceeeaeeeaeeeeeeseeeseeseeeaes 12 2 3 15 Prepari BEE 12 EE 13 2 3 3 SONNO TEE 14 2 4 COPYING MOVING ssc chess hers eee cee eee ceeded 16 2 0 IMPOrTUNJ FIIES ao EE EWA WERE WA Re ic 17 2 6 Exporting RTE 18 Za Ale lu e OE at caddie en ode Z Osa 19 2 8 Sending Files Attached to E mail eaaa aaa aaa aaa 19 2 9 DEINO EE 20 2 10 Updatng eau aaa aaa aaa aaa aaa aaa aaa aaa zak zak aaaa zak aaaazak naka iai 21 1 Introduction Thank you for purchasing ScanSnap Organizer This product is a software application that displays PDF files and JPEG files in a catalog for sorting ScanSnap allows you to preview scanned images without opening the files create folders for different subjects and sort the files Also other than displaying thumbnails for multiple pages of PDF files you can check the images by turning the pages This manual explains the functions of ScanSnap Organizer and its usage Before you start using this application be sure to read this guide to ensure correct use Trademarks Fujitsu
8. SnapSnap Frequently used functions are indicated by Organizer icons ScanSnap Organizer My ScanSnap L File Edit View Tools Help ay Investigation Report July 2004 August 2004 Sinvie F Sied ScanSnap scan1001 pdf ScanSnap LKE CES EE DUT LEE DA S4 2 Simple amp Speedy 4 Scansnap a gt L ScanSnap 3x objects Folder View File View Folders selected in ScanSnap Organizer are displayed Pop up Thumbnail Window The selected page is displayed in a pop up window PDF or JPEG files in the selected folder are displayed as thumbnails Ger PDF and JPEG files are displayed as thumbnails in the Folder view C Other files are displayed as icons associated with their applications 2 2 1 Menu Bar Starts the associated application and opens the selected file Example For a PDF file Adobe Acrobat is started Cabinet Creates a new Cabinet directly under My ScanSnap folder Folders or files can be stored inside it Creates a new Folder under the selected Cabinet Files can be stored inside it Folders cannot be created under My ScanSnap folder Also if a new folder is created directly under My ScanSnap folder in other programs such as Windows Explorer it is shown as Cabinet in ScanSnap Organizer Folder Link Creates a Folder Link to any existing folder directly under My ScanSnap folder The files selected within the folder
9. atest version It is essential that Internet Explorer is installed in a system which can access the Internet 2 2 2 Toolbar New Cabinet Creates a Cabinet in Folder view New Folder Creates a Folder in Folder view Folders cannot be created under My ScanSnap folder Also 1f a new folder is created directly under My ScanSnap folder in other programs such as Windows Explorer it is shown as Cabinet in ScanSnap Organizer r a New Folder Link ga Creates an optional Folder Link Shortcut Display Changes the display of File View to either Large Medium Small or Top Thumbnail view Large Thumbnail 196 X 196 Pixels Medium Thumbnail 128 X 128 Pixels Small Thumbnail 96 X 96 Pixels Thumbnail Top Shows the upper part of the file Sort Sorts files displayed in File View according to name size or date Import Copies PDF or JPEG files in other folders to the selected folder pa Export Copies the selected PDF or JPEG files to other folders E Attach to e mail Opens your e mail program with the selected PDF or JPEG file attached J Print bes Prints the selected PDF or JPEG file S Cuts the selected file or folder SE Copy EL Copies the selected file or folder I Pastes the cut or copied file folder If folder is pasted directly under My ScanSnap folder it is changed to Cabinet in ScanSnap Organizer Deletes the selected file folder or Cabinet The linked folder is not
10. ation starts and the Welcome to InstallShield Wizard for ScanSnap Organizer window appears Follow the instructions on the screen to install ScanSnap Organizer User s Guide P2WW 1850 01 ENZO Date of Issuance January 2005 Issuance Responsibility PFU Limited e The contents of this manual are subject to change without notice e PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual and any claims by a third party e Copying of the contents of this manual in whole or in part is forbidden under the copyright law
11. der My ScanSnap folder it is changed to Cabinet in ScanSnap Organizer 2 5 Importing Files This section explains how to copy files in folders other than My ScanSnap folder to any Cabinet or folder in My ScanSnap folder 1 In Folder View select the Cabinet or folder you want to copy to Files will be copied here 2 Select Import on the File menu or click the e icon on the Toolbar gt The Open window appears 3 Select the file and click the Open button gt The file is copied to the Cabinet or folder selected in Step 1 an OS When the copied file is not shown in File View immediately please select Refresh on the View menu 17 2 6 Exporting Files This section explains how to copy files in My ScanSnap folder to a folder other than My ScanSnap folder 1 In File View select the file gt The selected file is shown in a red frame K a 2 Select Export on the File menu or click the b icon on the Toolbar gt The Browse for Folder window appears 3 Select the destination folder for the file and click the OK button gt The file selected in Step 1 is copied to the folder 2 Printing This section explains how to print the selected files using a printer 1 In File View select the file ai Select Print on the File menu or click the ZM icon on the Toolbar gt The selected file is printed using a printer If you want to pr
12. int using another printer double click the displayed thumbnail and then change to the desired printer in the associated application s Print command e fno print action is specified when printing JPEG file an Associated application of 1 not found error occurs In this case open the file with an application supporting the JPEG file and print it e When printing the printer Set as default printer in Windows is used 2 8 Sending Files Attached to E mail This section explains how to send the selected files attached to e mails 1 In File View select the file zj Select Attach to E mail on the File menu or click the b icon on the Toolbar gt The e mail program opens with the selected files attached ann P e The e mail program opened is the application set in E mail of the Programs tab of Internet Options in Internet Explorer s Tools menu The e mail programs which are confirmed to be compatible are as follows Microsoft Outlook Microsoft Outlook Express Netscape Messenger V4 5 Eudora Pro V4 0 1 e lt is known that if you use Hotmail as an associated e mail application and fail to send an e mail the extension of the attached file is changed to the one including This symptom occurs only when you use Hotmail with Windows XP and it also occurs when sending an e mail from Internet Explorer as well To prevent the error use any associated e mail application other than Hotmail
13. is symbol alerts operators to helpful advice regarding operation Screen Examples In This Manual The screen examples in this manual are subject to change without notice in the interest of product improvement If the actual displayed screen differs from the screen examples in this manual operate by following the actual displayed screen 1 1 System Requirements E SEN system requirements are essential for ScanSnap Organizer CPU Intel Pentium III Processor 600MHz or higher IM Intel Pentium 4 Processor 1 8GHz or higher recommended 128MB or more Hard disk 7OMB or more of free hard disk space is essential space Operating System Windows 98 or Windows 98 Second Edition Windows Me Windows 2000 Windows XP 2 Using ScanSnap Organizer This chapter explains how to use ScanSnap Organizer 2 1 Starting ScanSnap Organizer 1 From the Start menu select All Programs gt ScanSnap Organizer gt ScanSnap Organizer gt The ScanSnap Organizer window appears ete w e ScanSnap Organizer My ScanSnap ile Edit View Tools Help EL CSR HEITE z My ScanSnap nis Simple amp Speedy Scan snap vermir arena simple amp Speedy ScanSnap 3x object s ScanSnap You can also double click the ScanSnap Organizer icon resnzer on the desktop 2 2 Operating Window ScanSnap Organizer uses the following window Menu Bar Toolbar Displays the menu used in
14. is the registered trademark of Fujitsu Ltd ScanSnap is the trademark of PFU Limited Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe the Adobe logo and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated Other company names and product names are the registered trademarks or trademarks of the respective companies How Trademarks Are Indicated In This Manual The following abbreviated terms used in this guide are described Windows 98 Microsoft Windows 98 operating system Windows Me Microsoft Windows Millennium Edition operating system Windows 2000 Microsoft Windows 2000 Professional operating system Windows XP Microsoft Windows XP Professional operating system Microsoft Windows XP Home Edition operating system Where there is no distinction between the different versions of the above operating systems the term Windows is used Adobe Acrobat 6 0 Adobe Acrobat 6 0 Standard Where there is no distinction between the different versions of the above application the term Adobe Acrobat is used Use in High safety Applications This product has been designed and manufactured on the assumption that it will be used in office personal domestic regular industrial and general purpose applications It has not been designed and manufactured for use in applications simply called high safety a
15. ouse Operations Point to the Thumbnail image A larger Thumbnail is displayed in a pop up window Click the Thumbnail image The file is selected Double click the Thumbnail image The associated application is started and the file is opened E g In PDF s case Adobe Acrobat is started Double click the Page Number The page number can be entered The thumbnail of the entered page 1s displayed Click the Zoom in Zoom out Button For CH the pop up thumbnail is magnified while for the pop up thumbnail is reduced Click the Page Forward button The thumbnail image changes as follows For D advances by 1 page For H advances to the last page For al goes back by 1 page For NM goes back to the first page Drag the Thumbnail image and drop it on The selected file is moved to the location to any location Drag the Thumbnail image and press the The selected file is copied to the location Ctrl key before dropping it on to any location 2 3 Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned by ScanSnap 2 3 1 Preparing 1 Right click the ScanSnap Manager icon1 on the Taskbar and choose Settings from the menu that appears Duplex scan simplex scan Settings Carrier Sheet Settings Management Show scanning results Check consumable supplies Help Exit gt The Scan and Save Settings window appears
16. pplications from here on that directly involve danger to life and health when a high degree of safety is required for example in the control of nuclear reactions at nuclear power facilities automatic flight control of aircraft air traffic control operation control in mass transport systems medical equipment for sustaining life and missile firing control in weapons systems and when provisionally the safety in question is not ensured The user should use this product with adopting measures for ensuring safety in such high safety applications PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high safety applications and for any claims or compensation for damages by the user or a third party Copyright Other than restricted usage equivalent to personal use or within the family copyrighted materials such as books drawings prints maps and blueprints cannot be copied without the consent of the copyright owners Manufacturer PFU Limited International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright PFU LIMITED 2005 Symbols Used In This Manual This manual uses the following symbols in explanation EE This symbol alerts operators to particularly important information Be sure to read this y information P je Th
17. ss the Internet e For Windows XP or Windows 2000 you must log on as an administrator 1 On the Help menu select Online Update Ca ScanSnap Organizer My ScanSnap File Edit View Tools Search Topics K gl About ScanSnap Organizer Online Update gt A message window to confirm whether or not to update ScanSnap Organizer appears 2 Click the Yes button ScanSnap Organizer Online Update Do you want to run ScanSnap Organizer v1 0 Online Update now YD Internet Explorer s settings will be used when connecting to the Internet Moke IF you are using Windows 2000 or Windows XP you must be a user with Administrator rights gt If the latest Update program is available a message window to confirm the download and installation of the program appears ve e In case the latest update is already installed the message below appears ScanSnap Organizer e J There is no need to update Your ScanSnap Organizer is curently up to date There is no need to update i Help H Click the OK button to close the message 21 3 Click the Install button ScanSnap Organizer Download is completed Click the Install button Install button Starts the installation Information button Shows the update information Ma When you click the Information button Internet Explorer opens and information about the C latest update for ScanSnap Organizer appears gt Install
18. u can select several files at one time when you press and hold down the Ctrl key while selecting the files 8 Drag and drop the selected file to the destination folder ScanSnap Organizer My ScanSnap le Edit View Tools Help KA ai l My ScanSnap a CM Re 04 Simple w e Stans CS Fi gt The selected file is moved to the destination folder e gt When you drag and press the Ctrl key before dropping the selected file is copied 9 Repeat Steps 7 8 to store files in the destination folders 2 4 Copying Moving This section explains how to copy move files and folders to other Cabinets or folders in My ScanSnap folder 1 Select the files you want to copy or move in File View In case of folders select in Folder View e When you copy or move a folder all the folders or files inside the folder are also moved e You cannot copy move a Folder Link Ge e You can select several files at one time when you press and hold down the Ctrl key 2 When copying select Copy on the Edit menu or click the Al icon on the Toolbar ver ha When moving select Cut on the Edit menu or click the ell icon on the Toolbar 3 Select the destination cabinet or folder in Folder View 4 Select Paste on the Edit menu or click the icon on the Toolbar gt The selected file folder is copied moved to the destination Cabinet or folder ATTENTION If folder is pasted directly un
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