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Deutsche Telekom F200 Telephone User Manual

1. Saveonty jy gt Romana om y or Bi Call Forwarding Using Variable Call Forwarding You can immediately forward internal or external calls to different in ternal or external telephones destinations External destinations re quire special configuration in the system ill Special features must be taken into consideration if your tele phone operates with T Octopus F Server system networking via PC network gt page 86 Select and confirm Enter the code Select and confirm Enter the code Enter the number of the telephone that is ringing Confirm Deactivating call forwarding Select and confirm Enter the code iil When call forwarding is active a special dial tone sounds when you lift the handset If DID DTMF is active contact System Support you can also forward calls to this destination Destinations fax 870 DID 871 fax DID 872 59 Call Forwarding Step by Step gt Night answer on lV or default V or or ann EEE EEE 7 gt Night answer off V or EE 60 Using Night Answer When night answer mode is active for example during a lunch break or after office hours all external calls are immediately forwarded to a specific internal telephone night station The night station can be defined by System Support standard night answer service or by you temporary night answer service IIE Special featur
2. cecceceeeeteeeenteeteenteees 95 D deleting advisory messages ccceeeeeees 63 details faX rr 65 dialing en blOC oo eegantaete yoink sadtnesiccyecdblocheattagestelels internal external calls dialing a number from the caller list with repertory dialing keys dialing aid SOSBUS ces ctes eats te a a eS arenes 29 dialing Internal Calls 0 ccceccccceceseeeeteeeeees 24 dialing number editing ccceeseeeeeteteeeees 25 Index dialing numbers from the internal directory cccceceeeeeeeee 40 using speed dialing eeeeeeeeeteeseeeeeeeenees 41 direct inward system access DISA 2 2 68 direct station selection cceseeees 51 53 77 directory internal 0 c cecceeeseeeeeeeteeeteeeees 40 DISA ooeeeeccccccccceececseesseesecssecsescsessescseseesseeseenes 68 disconnect 16 25 DISPLAY eres ea sites tncdenutianetiacs E ae 3 display angle 47 distributing calls 0 ccccceceeeeeeeseeeseeeteeeteeeee 83 GO NOU GISTUID sisicscsdsesadeedcanvecsviassneds deeetnedienees 19 COO OPENER iaeia nee aE 22 E editing station NUMDETS ceeceereeeeeeeeteeteees 25 editing the dialing number cceeeeee 25 EN DIOC dialing snvssesoccsseeciacsecevecsenscdeedeessveceedeect 25 entrance telephone n se 21 ITO MESSAGES oe eceeececcsesecseessecseeseesseeseetseeseees 95 executive secretary functi
3. lt gt Night answer off V or EIEII Using Night Answer If authorized contact System Support you can define telephones in other T Octopus F 200 400 600 systems as the night answer gt page 60 Select and confirm Enter the code Enter the DISA call number of the T Octopus F 200 400 600 to which the night answer telephone is connected Confirm the entry Enter the DISA call number of the telephone from which you wish to activate deactivate the night answer service Confirm the entry Activating this function Select and confirm Enter the code Enter the destination number temporary night answer service Confirm Deactivating this function Select and confirm Enter the code 87 Special Functions in the LAN PC Network Step by Step Program Service i gt 81 Ringng group on a Add to ringing group V or gt Add another station V or gt Display remove V gt Entry complete v or E m gt Exit V eT Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at external telephones or at telephones in other T Octopus F 200 400 600 sys tems gt page 82 Saving the telephones for the ringing group Press the key The LED lights up Select and confirm Enter the code Select and confirm Select and confirm then follow the operating instru
4. 35 Calling Multiple Parties Simultaneously Step by Step IB Held on line 801 If applicable Release i re or Program Service l a gt 63 Retrieve line V or FES or TIB or NUZ TIE 36 Placing External Calls on Hold If you have programmed a key on your telephone as a hold key gt page 52 you can place external calls on hold This enables all other parties to retrieve the call on the assigned line Press the Common Hold key A message appears showing which line is on hold e g 801 make a note of the line number If a trunk key has been assigned the LED flashes slowly Replace the handset or press the key Depending on your system configuration this may be necessary so other users can also pick up the held call Picking up Retrieving a Held Call Precondition One or more calls have been parked The telephone is idle Press the key The LED lights up Select and confirm Enter the code If the Line retrieved key gt page 52 has been configured press the key Enter the line number you noted earlier If a Trunk key was assigned to this line gt page 52 LED flashes slowly Press the key Making Calls to Stored Destinations Step by Step gt Caller list ow Next gt Ea Program Service Speaker v Mex Making Calls to Stored Destinations Using a Caller List If you a
5. Enter the code Enter the call number of the entrance telephone Labeling Documentation and Accessories Labeling Documentation and Accessories Labeling Key Fields Key labeling sheets containing pre cut cards are supplied with each telephone and key mod ule in an accessory pack These cards can be used on both sides and are inserted into the telephone To label the fixed function keys gt page 3 punch out the small preprinted labeling card Insert the card and cover it with the plastic foil supplied matt side up as shown in the drawing Use one large card for labeling the program mable keys gt page 3 Punch out the card write down the stored functions and or sta tion numbers in the white area insert it and cover it with the plastic foil supplied matt side up as shown in the drawing iil Ifyou are using the dual key assignment function gt page 50 use the back of the large card for labeling or assigning the two levels Use the plastic foil with the narrow strips as a protective cover Labeling Key Fields Using a PC If you have the CD ROM containing the electronic Operating Instructions for your communi cation system gt page 92 you can easily label your keys using a PC Attaching a Station Number Label A sheet with station number labels is supplied with each telephone Fill out the label fire police your own station number and punch it out Lift the handset and attach
6. Enter the code for on or off Answering a Call With a Headset Precondition Your telephone must be equipped with an Headset Adapter Headset Plus Adapter The Headset is connected to the Adapter Your telephone rings Confirm Ending the call Press the key The LED goes out Making and Answering Calls Step by Step gt DND on A gt Doo y or Edi Edie gt Ringer cutoff on V or gt Ringer cutoff off V or Bibl gt Gigi Turning Do Not Disturb On and Off You can activate the do not disturb function if you do not want the re ceive any calls When do not disturb is activated internal callers hear a busy signal and external callers are rerouted to a telephone as signed for this purpose system support Select and confirm Enter the code for on or off IE When you lift the handset a special dial tone continuous buzzing tone reminds you that do not disturb is active Authorized internal callers can automatically override the do not disturb function after five seconds Turning Ringer Cutoff On and Off You can activate the ringer cutoff function if you do not want the re ceive any calls Calls are only identified by one ring signal an indica tion on the display and a key which has been programmed to flash such as a trunk key Select and confirm Enter the code for on or off 19 Making and Answering Calls Step by Step 20 P
7. Select and confirm Dialing with Call Charge Assignment You can assign external calls to certain projects Precondition System Support has set up account codes for you Press the key The LED lights up Select and confirm Enter the code Enter the account code Press this key Confirm May be necessary depending on how your system is configured contact System Support for details Enter the number of the external station IE You can also enter the account code during an external call 43 If You Cannot Reach a Destination Step by Step If You Cannot Reach a Destination Using Callback If a user is busy or is not answering you can store an automatic call back This feature saves you from having to make repeated attempts to reach the user You receive a callback e When the other party is no longer busy e When the user who did not answer has conducted another call Storing a Callback Precondition You have reached a busy line or no one answers Set Callback V Confirm or BA Enter the code Answering a Callback Precondition A callback was saved Your telephone rings Callback appears on the display ai Lift the handset or Speaker JE Press the key The LED lights up You hear a ring tone Checking and Canceling a Saved Callback gt View callbacks y Select and confirm or HHHH Enter the code gt Display next y Selectthe displayed f
8. iil Now press the key to access the function directly If the func tion can be turned on and off such as Do not disturb pressing the key multiple times turns the function on and off Meaning of LED Signals for Saved Functions Call forwarding Forwarding trunk Forward Line Night Service Do not disturb Changeover Advisory message Ringer cutoff HF an swerback on off Hunt group join leave Caller ID suppression Call wait term Waiting tone off Ring Transfer Door opener on off Con trol Relay Ringing group on Shift Key UCD Available on off Work on off Night answer on off Saved function is not active Saved function is active Callback You have not set a callback You have set a callback Saving Station Numbers Functions Procedures and Appointments Step by Step Mute on off The microphone is switched on Uh The microphone is switched off Caller list No calls saved Call request saved Repdial key internal Direct station select The other party is not engaged in a call 2 EHE HE EE ss IB Wz es IE ss IB IE V7 IB IE he other party is engaged in a call or has activated do not disturb Flashing rapidly A caller is trying to reach you please pick up the phone Flashing slowly A caller is trying to reach another party who has not yet answered Mailbox o m
9. CE Testlab Steinfurt Sonnenschein 38 48565 Steinfurt Tel 02551 10612 Mail testlab steinfurt telekom de Issued by Deutsche Telekom AG Right of modification reserved Reference number A31003 E8400 X908 1 7619 SW version 3 0 Status 04 2002 Printed on environmentally compatible recycled paper T Octopus F 200 400 600 Octophon 22 Octophon 26 Quick Reference Operating Instructions phe aanne Overview of Functions and Codes Alphabetical Overview of Functions and Codes Alphabetical The table below lists all available functions as they appear on the display Functions that have been configured contact System Support can be activated interactively select save via the Program Service menu select save or enter a code or by pressing function keys provided that the functions have been configured contact System Support Functions Interac Via the With display tively Program Service menu function Program Service keys IP P Code Account code v x60 X Advisory msg on v v 69 X Advisory msg off v v 69 X Associated dial v 67 X Associated serv v 83 X Call waiting v v 55 X Waiting tone off v v 87 X Waiting tone on v v 87 X Call wait term on v 490 X Call wait trm off v 490 X Caller List v v 82 X Save number v v 82 X Changeover on v v x66 X Changeover off v v 66 X Change PIN v 93 Conference v v 3 X Start conference v Adding
10. e When you receive an external call your telephone rings twice in rapid succession every four seconds dual tone sequence e When you receive a call from the entrance telephone your tele phone rings three times in rapid succession every four seconds triple tone sequence e Ifacallis waiting you hear a short tone beep every six seconds The number or the name of the caller appears on the display Answering a Call With the Handset The telephone rings The caller appears on the screen OL ifthe handset or Raise or lower the volume Keep pressing the key until the desired vol ume is set Ending the call Replace the handset or Fese I Press the ke Answering a Call with the Speaker Speakerphone Mode and Open Listening The telephone rings The caller appears on the screen Speaker JE Press the key The LED lights up Speakerphone mode and open listening or Raise or lower the volume Keep pressing the key until the desired vol ume is set Ending the call Speaker EE Press the key The LED goes out 12 Making and Answering Calls Step by Step or Release o Speaker l E Speaker o Seere and gt Press the key Notes on speakerphone mode and open listening e Tell the other party that you are using speakerphone mode and open listening e The speakerphone works bests at a low receiving volume e The ideal distance between the user and the telephone
11. Using Other Functions ocauias ccvadeneeteseenaes 62 Sending MESSAJE c waive phe ruinne iena a E N ea 62 Displaying and Deleting Messages You Have Sent 000 c cece teeters 62 Answering MeSSagess cci ecsa bie eieeden Pana iaeddcrs dag dadoaeatee EEDE 62 Leaving an Advisory Message 0 cece eee eee e etn e nett e ent e eee e ented 63 Deleting Advisory Messages e sce e eee eee n terete nee ene e tenn ene 63 Using Another Telephone Like Your OWN 00sec cece eet e ence n eee tenn en eens 63 Change call number relocate 0 0 0 sisisi enaa 64 Fax Details and Message on Answering Machine 0 0c cece ete e ence e eens 65 Resetting Services and Functions System Wide Cancellation fora Telephone 65 Monitoring AROOM sisipot passan na ee phone aa oe 66 Activating Functions for Another Telephone 0ccc cece eee cnet eet en een eenes 67 Locking Another Telephone to Prevent Unauthorized Use 0 cece eee eee 68 Using System Functions from the Outside DISA Direct Inward System Access 68 Controlling Connected Computers or Other Programs and Telephone Data Service T Octopus F400 Only esea ek siiri ieee ee a ieee 70 Controlling RELAYS neseni ae ERE AREARE EAE RTE AEE ESA 71 DENSON aee a e A a iui Raa Mune aad r a Na 71 Radio Paging sereni caster aaa E A Sessa E ARAA EE RARS 72 Simple Paging Equipment cc cece cece eee nett een ete ee ten een eeas 72 J Team and E
12. tem Press the key The LED lights up Select and confirm Enter the code You can use the keys 0 through 9 and to transmit DTMF signals ill Ending the call also deactivates DTMF suffix dialing Your system may be configured so that you can start DTMF suffix dialing immediately after setting up a connection Automatic Connection Setup Hotline If this function is configured contact System Support the system au tomatically sets up a connection to a preset internal or external desti nation Lift the handset Depending on the setting the connection is either set up immediate ly or only after a preset period of time hotline after a timeout 27 Making Calls Step by Step Reserve Trunk If this feature is configured contact System Support you can re serve a busy trunk for your own use When the trunk is free you receive a call and a message appears on the display Precondition The message busy at the moment appears on your screen Reserve trunk y Confirm When the reserved trunk becomes free Your telephone rings The display shows Trunk is free Lift the handset You hear the CO dial tone N Enter the number of the external station Assigning a Station Number If this function has been configured contact System Support you can selectively assign a specific number DID number to your tele phone before making an external call The assigned number then ap
13. toggle connect INte TOBIN neiii E 75 tone GALING vsescdeancesantcndcduiedoencassiensedeoutentenndedes 27 tone dialing DTMF dialing ccceeeee 27 WICE CA airesin e RS 20 transfer call cecceeeeseeeeeeeeeceeseeseesteeeeeeeeetes 78 after announcement cece eeeeeeeeseeteeeeeees 34 transfer Call oo ccccccceccceseeseesseesesseesseeseenseeaes 33 trunk flash ooo ee cece ccc eseeesesseessesseeeesseeseenseaes 29 trunk keys in a team n se 73 trunk keys MULAP 0 0 0 ccc eccccccccetececnsseeeeneaeee 73 trunk reserving cccceceeeeceeeeeeeeeeeeeeeeeeeneeeneees 28 U WO Diesen ase cera eran S 83 using a Caller list cececseeeeseeseereeteeerenteees 37 using a temporary phone n se 63 using functions from the outside cee 68 V variable call forwarding ccccccccecseeseeeeeees 59 W waiting calls WOKE oianean E E Important telephone numbers For problems For questions regarding sales Upon delivery of the equipment please enter telephone numbers The equipment referred to in these instructions conforms with the requirements of the EU directive 1999 5 EG Directive on radio equipment and telecommunications terminal equipment and mutual recognition of conformity Compliance with the above directive is confirmed by the CE marking affixed to the equipment The declaration of conformity can be viewed at Deutsche Telekom AG Geschaftsbereich Endgerate
14. 00 ccc cece cece ence nee e eens 47 Adjusting the Display to a Comfortable Reading Angle ccccceeeeeeeeee eens 47 Selecting the Language of Screen Prompts 0006 ce cece eee tect ee eee nee eed 48 Locking the Telephone to Prevent Unauthorized Use 0 ccc c cece eee eee 48 Saving Your PIN weicccsereedenselads ays eee E E ee abreeiiardewees tered E 49 Saving Station Numbers Functions Procedures and GU ULE e ani ee eee eee eee errr ary 50 Saving Repertory Dialing Numbers on a Key 000 cece ete e eee ene ee 50 Storing Station Speed Dial Numbers 000 00 cece cece teeter eed 51 Assigning Functions to KeyS 0 0 00 0 cece eter eeteeet teen erent teen tees 52 Assigning Procedures Operating Steps to KeyS 00sec cece eee e cence een cans 55 Saving Appointments cesses hag iyani nuE ie ediacadawda dada deardaduansiagaecd See 57 Testing the Telephone 6 44464 4445 cesses sassseeeees 58 Testing the Telephone Functions 0 00 cece eect eee eee eee e eee ene 58 Checking the Key Assignment 00 00 ccc eee eee e eee e eee net e een een eta eees 58 Call POE WAI oe cwdainccenadeseca osecaeennnees 59 Using Variable Call Forwarding 0 0 c cece cece eet tee e teen nets 59 Using NightANSWE erer i regian arean nE EEE teens ine anv edne ds 60 Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers MSN jis iret ed bee oe vies dee cameia E E EE AEEA E ates 61 Contents
15. Functions With Trunk Keys Step by Step 78 rT Por es Release i Transferring a Call in Progress Press the DSS key and announce the call if desired Replace the handset or press the key Accepting a Call for Another Team Mem ber Press the flashing DSS key or trunk key Lift the handset With on hook dialing Use speakerphone mode and open listening Joining or Leaving a Group Call Not for the Executive Telephone in an Executive Secretary Team By default your telephone rings when a call arrives on your line If you want your phone to ring even when calls arrive on other lines you can turn your ringer on and off for each line in your group gt page 80 Your telephone rings one time only or every four seconds even when you are engaged in another call attention ring volume gt page 46 Team and Executive Secretary Functions With Trunk Keys Step by Step _ IB or Program Service l o gt 502 Ring Transfer On V or FETZ ___ IBE or Program Service i gt 502 Ring Transfer Off V o r uada Transferring Calls Directly to the Executive Only in an Executive Secretary Group Normally audible signaling of all calls for the executive is heard only in the secretary s office You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it Activating ring transf
16. PDRIOMAT oaaae a aE 92 operating principle 2 0 eee eeeeeeteeeeeteeteeetees 5 operating steps programming on keys n 55 Operating SyStemS cceec cece ceeeeeeeeeeeeeteeeteeees 2 optiset E ISDN adapter 00 0 cece 92 overload ies fan ace concen a 23 OVENS so ae e acai teotiades 45 y paking acalorar n A 35 PDF format sisoiirriresinii 92 personal identification number 2 0 cee 49 pickup Gall eiae 16 82 PN e a E T ee 49 for atelephone s sssesseeiseeeeieereeereeeereeeene 48 placing a call on hold s s s 36 IN ATCA en a ae 74 plastic TOM cs55 i case severtres Resi aug ease ees 91 preventing and allowing automatic CAMP ON eeeceeceeteeceeeteeeeenteeteenteees 15 prime line ON 0 eeeeeeceeeeeeeeeeeeeeeteeereentenreees 24 PRJ projecticode sscccty cree eet ees 43 problems Ccontacts iiciin 95 procedure programming On keys ccceeeeeeseeeeeeeeeees 55 Program Service ccceeeeeseeeeeeeeeseeseeseteeteteeees 5 programming available keys ceeeeee 50 programming KeYS ecceeceeseeeeeceeeeeeeeteetteees 50 programming your telephone eee 46 project calls R radio paging equipment PSE ccceeeeeee 72 TOCA rne r e anie aeoea Re eeii 34 receiving VOlUME n se 12 47 redialing a NUMber ecceeeeeteeeeeeeteeeteees 39 from the caller list cccccccceeseseeeeseeseee 38 Elle V EEPE EE 71 release ooo eee eecececcsecceessetecetseee
17. Placing the first call on hold and answering the second call gt Call waiting y Select and confirm or E Press the key The LED lights up Enter the code You are connected to the call waiting party immediately The first party is placed on hold Ending the second call and resuming the first one Quit and return y Confirm or E EJ ress the key The LED lights up Enter the code or ew Pag Replace the handset Recall appears on the screen Lift the handset 14 Making and Answering Calls Step by Step Program Service and gt 490 Call wait trm off y or gt 490 Call wait term on V or Bigi gt Gigi gt Waiting toneoM I y or gt Waiting tone on V or FETRET Preventing and Allowing Call Waiting Automatic Camp On If this function has been configured ask your service technician you can prevent or allow a second call gt page 14 from being signaled by automatic camp on during an ongoing call Press the key The LED lights up Select and confirm Enter the code for off or on Turning the Call Waiting Tone On and Off You can suppress the call waiting tone every six seconds for exter nal calls A one time special dial tone then alerts you to the waiting call Select and confirm Enter code for tone off or tone on 15 Making and Answering Calls Step by Step Program Service l E gt 59 Pickup d
18. an external number Check whether you telephone is locked Access denied appears on the screen If so un lock the telephone gt page 48 To correct any other problem First contact System Support If System Support is unable to correct the problem contact Customer Service Fixing Problems Step by Step UK Incorrect entry UK Access denied UK Feature not available UK Number cannot be dialed UK Max no of keys exceeded Responding to Error Messages on the Screen Possible cause The station number is incorrect Possible response Enter a correct station number Possible cause You tried to activate a disabled function Possible response Ask System Support to authorize you to use the function Possible cause The station number you dialed does not exist The telephone you are trying to call is unplugged Possible response Enter a correct station number Try calling the telephone again later on Possible cause You dialed your own station number Possible response Enter a correct station number Possible cause All memory locations for external station numbers are currently in use Possible response Try again later on Contacts for Resolving Problems If you encounter a problem that lasts longer than five minutes con tact System Support 95 Index Index A ACCESSOMICS ee eeeeceeeeeeeeeeeeceeeeeeeeeeeeeneenseeteentenes
19. calls in loud environments and similar situations and controls illuminated display panels such as Please do not enter at the entrance to a room control adapter Connects a headset to a telephone with a PC link Octophon adapter Connects a second Octophon telephone Callers can reach the second Octophon tele phone under a separate station number analog adapter Connects an additional analog telephone fax machine or PC with a modem card Labeling Documentation and Accessories acoustic adapter Connects a desk microphone external speaker or second handset PNT E A desktop unit optionally available with PSU for power supply for connecting up to 2 So ter minals e g PC and FAX 93 Fixing Problems 94 Fixing Problems Telephone Maintenance e Always use a damp or antistatic cloth to clean the telephone Never use a dry cloth e Ifthe telephone is very dirty clean it with a diluted neutral cleaner containing surfac tants such as a dish detergent Afterwards remove all traces of the cleaner with a damp cloth using water only e Never use cleaners containing alcohol cleaners that corrode plastic or abrasive pow ders Troubleshooting Pressed key does not respond Check whether the key is stuck Telephone does not ring Check whether the do not disturb function was activated on your telephone Do not disturb appears on the screen If so deactivate it gt page 19 You cannot dial
20. gt 81 Ringing group on a Select and confirm Terr Enter the code gt y Follow the display prompts enter the internal station number Removing all telephones in call ringing group gt Ringing group off Select and confirm Bu Enter the code 82 Using Other Team Functions Step by Step Program Service a gt UcD 401 Log on Vv Vv or or Rigid igi Program Service o gt UcD v gt 402 Not available V or or Abd HAUA Uniform Call Distribution UCD If this function has been configured contact System Support you belong to a group of users agents to whom calls are distributed An incoming call is always assigned to the agent who has had the longest break without a call Logging on and off at the beginning and end of your shift Press the key The LED lights up Select and confirm Confirm Enter the code for Log on or Log off To log on enter your identification number Agent Contact Sys tem Support to find out what it is Logging on and off during your shift Press the key The LED lights up Select and confirm Confirm Enter the code for Not available or Available 83 Using Other Team Functions Step by Step Requesting and activating a work time If you want to follow up on the last call you answered without being disturbed you can request and activate a work time This removes yo
21. page 80 of another T Octopus F 200 400 600 Select and confirm Enter the code Enter the DISA call number of the other T Octopus F 200 400 600 Confirm the entry Enter the DISA call number of your telephone Confirm the entry Select and confirm Enter the code for leave or join You belong to multiple groups of another T Octopus F 200 400 600 Enter the group number for Join Leave directed 85 Special Functions in the LAN PC Network Step by Step p gt Internal DISA V or lt S H i y o E gt Call forwarding on V or 1 all calls v or or gt 3 internal calls only V or or A or pa V gt Call forwarding off V or EA 86 Transferring Call Forwarding You can activate deactivate call forwarding gt page 59 for your telephone from other T Octopus F Server telephones Select and confirm Enter the code Enter the DISA call number of the T Octopus F 200 400 600 to which your telephone is connected Confirm the entry Enter the DISA call number of your telephone Confirm the entry Activating this function Select and confirm Enter the code Select and confirm Enter the code Enter the destination number Confirm Deactivating this function Select and confirm Enter the code Special Functions in the LAN PC Network Step by Step p gt Internal DISA v or gt 7 or Save
22. pears on the called party s display E Press the key The LED lights up gt 41 Temporary MSN y Select and confirm or Enter the code Enter the DID number you wish to use Dial the external number 28 Making Calls Step by Step Program Service i gt 51 Trunk flash V or r Trunk Flash To activate ISDN type services and features through the network car rier s analog trunks or those of other communication systems Such as consultation hold you must send a signal to the trunks before di aling the service code or telephone number Precondition You have set up an external connection Press the key The LED lights up Select and confirm Enter the code Enter the service code and or telephone number Associated Dialing Dialing Aid If this function has been configured contact System Support you can use a dialing aid to dial numbers and set up calls for your tele phone The operating procedure depends on whether the dialing aid is con nected to the Sg bus or the a b T R port You can also use your system telephone as a dialing aid for other tele phones Dialing aid on the S bus On the PC select a destination and start dialing The speaker on your telephone is switched on Lift the handset when the other party answers Dialing aid at the a b T R port On the PC select a destination and start dialing Lift the handset appears on the PC screen Lift the ha
23. set in speakerphone mode is about 50 cm approx 20 inches Open Listening in the Room During a Call You can let other people in the room join in on the call Let the other party know that you have turned on the speaker Precondition You are conducting a call with the handset Activating ring transfer Press the key The LED lights up Deactivating this function Press the key The LED goes out Switching to Speakerphone Mode and Open Listening Precondition You are conducting a call with the handset Hold down the key and replace the handset Then release the key and continue the call 13 Making and Answering Calls Switching to the Handset Precondition You are engaged in a call in speakerphone mode with open listening an and Xyg Lift the handset Continue the call Using Call Waiting Callers can still reach you while you are engaged in another call A signal alerts you to the waiting call You can either ignore or accept the waiting call When you accept the waiting call you can either end the first call or place it on hold and resume the call later on You can also bar call waiting or the call waiting tone gt page 15 Accepting a Waiting Call Camp On Precondition You are engaged in a phone call and hear a tone every six seconds Ending the first call and answering the waiting call ywe Replace the handset Your telephone rings oS Answer the second call Lift the handset
24. the entrance telephone and to activate a door opener If you have the proper authorization contact System Support you can activate the door opener enabling visitors to open the door them selves by entering a 5 digit code using a DTMF transmitter or installed keypad Speaking to visitors via the entrance telephone Precondition Your telephone rings Lift the handset within thirty seconds You are connected to the en trance telephone immediately Lift the handset after more than thirty seconds ere Dial the entrance telephone number Opening the door from your telephone during a call from the en trance telephone Open door v Confirm Opening the door from your telephone without calling the en trance telephone E Press the key The LED lights up gt 61 Open door y Select and confirm ol r Enter the code Dial the entrance telephone number ill Special features must be taken into consideration if your tele phone operates with T Octopus F Server system networking via PC network gt page 90 21 Making and Answering Calls Step by Step Program Service i gt 89 Door opener on V or FET Ol p 3 change password vA i gt 1 enable with ring V or p 2 enable w o ring V Program Service l A gt 89 Door opener off vA or Ei Opening the door with a code at the door After ringing the bell enter the five digit co
25. the displayed group or trunk y Select and confirm This turns off the audible tone for all groups and trunks Enter the code for Leave all groups Select and confirm This turns off the audible tone for all groups and trunks Enter the code for Join all groups iil If you deactivate the audible tone for another trunk or deac tivate it for all groups and trunks to which you belong a spe cial dial tone sounds when you lift the handset 81 Using Other Team Functions Step by Step Accepting a Call for Another Member of Your Team You can accept calls for other telephones in your team from your tele phone even while engaged in another call To do this contact System Support to find out if a pickup group has been configured Precondition You telephone rings briefly The following message ap pears on the display Call for Pickup group y Confirm or Program Service IH Press the key The LED lights up Enter the code Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at up to five other internal phones The person who answers first receives the call IE Special features must be taken into consideration if your tele phone operates with T Octopus F Server system networking via PC network gt page 88 Saving displaying and deleting telephones for the ringing group Program Service IH Press the key The LED lights up
26. 0 Using Repertory Dialing KeyS 0 0 0 c cect cect e eet eee e teens 41 Using Station and System Speed Dial Numbers 0 0cc cece eee e eee eeeeeeeee 41 Contents Displaying and Assigning Call Charges 42 Displaying Call Charges icictisae nec ee iar insten dendes tented vi ewaarn ayes sd 42 Displaying Call Charges for Another Telephone 00 cece eee e eee rrin renn 42 Dialing with Call Charge Assignment 00 cece cece eee eect nese reanna 43 If You Cannot Reach a Destination 44 Using Calba ks 2 siete te akena an Seba defeated nd ane EEO HERRENA daca ce 44 Storing Callbacks ssns inset dvatns Ken dVabiadaedienastaaiedaweaniadhas ies tee es 44 Answering a Callback ss c 00 inc rrie yir iiri EE EEE E beware nae ENNET 44 Checking and Canceling a Saved Callback ccc ccecee eee een eens eeenes 44 Call Waitinig Camp On tess fave anire EEE E N ETE ake nee ne ess 45 Busy Override Joining a Callin Progress 0cccccce eee eee ee eee e een eeeetenenns 45 Telephone Settings ccececceeeeeeees 46 Adjusting the Ring Volume cc ccc cee cc nec e eee rran eee EEEE 46 Adjusting the Ring TONG 2 5i 00 46 254d cadnedeauaortimdacse fa4dea dba bhertad debe 46 Adjusting the Attention Ring Volum 2 2 eect ee t een eee ees 46 Adjusting the Speakerphone to the Room Acoustics 0 cccece eee eeneeeeees 47 Adjusting the Receiving Volume During a Call
27. 430 for 14 30 2 30 p m Confirm Select and confirm Confirm Deleting and checking a saved appointment Press the key The LED lights up Confirm Enter the code Confirm Select and confirm 57 Testing the Telephone Step by Step 58 Program Service IH gt 940 Phone test V or Big Program Service IH gt 91 Prog feature key V or L IB gt Program another key V or gt Ena v Testing the Telephone Testing the Telephone Functions You can test your telephone functions Precondition Your telephone is idle Press the key The LED lights up Select and confirm Enter the code If everything is OK e all LEDs on the telephone start flashing including the ones on the key module only the Program Service menu LED lights up e your station number appears on the screen e all pixels in the display are activated e the ringer signal sounds Checking the Key Assignment You can check the assignment of keys on your telephone to see which functions are programmed on which keys Press the key The LED lights up Select and confirm Enter the code Press the key The key assignment appears on the screen Select and confirm Select and confirm Call Forwarding Step by Step gt Forwarding on v or 1 all calls V or gt 2 external calls only V or gt 3 internal calls only v or i or Bj or
28. 89123456 the station number to be dialed Press this key to enter pauses a P is then displayed Confirm If you make a mistake Select and confirm All digits entered will be deleted 55 Saving Station Numbers Functions Procedures and Appointments Step by Step End y Confirm or p Other key Y Select and confirm iil Select the stored procedure by pressing the relevant key Procedures whose functions can be activated deactivated are activated and deactivated by pressing the same You can also press the procedure key during a conversation This automatically sends the stored digits as a DTMF signal gt page 27 56 Saving Station Numbers Functions Procedures and Appointments Step by Step Program Service l E 46 Timed reminder on K One time only gt Daily a Save entry V Program Service l E gt 46 Timed reminder off v re 416 Delete V or gt Ey Saving Appointments You can tell your telephone to give you a call when you want to be re minded of an appointment gt page 17 To do this you need to save the time you want the call to be made You can enter a single appointment that will take place in the next twenty four hours or you can enter a daily recurring appointment Press the key The LED lights up Confirm Enter the code Enter a 4 digit time such as 0905 for 9 05 9 05 a m or 1
29. 92 activating Goor Opener s s s 21 adapters creen a T O 92 advisory MESSAGE sisieisieieeeieeieeeireeereer ereen 63 GENIS iaoiai E a 83 ANNOUNCEMENT inresa eienn aeii 26 answering a timed reminder s s s 17 answering MACHINE ceceeeeeeeeteeeeeeeeteeteeees 65 Gall PICKUP 25 secnisedeiedlesoeahetscdhicshaccgeesededperoes 22 APPOINTMENT 0 eee eeeeeeeceeeeeeeeeeeeeeeeeeenseetrenteees 57 assigning a DID number 28 assigning available keys 50 assigning programmable keys 50 associated dialing dialing aid eeeeeeee 29 Attention Ring Vol ce eeceeceeeeereeeeeereereees 46 automatic Connection Setup e ceceteeeeteee 27 automatic line seizure 0 0 eeeeeeteeeeeteeeeetteees 24 C call accepting from answering machine 22 ACCEPTING IN a team n se 78 aCCEpting GOUD ceecee anie 82 answering 12 forwarding seses 59 forwarding in a team 75 forwarding MSN in CO eeeeeeseetteeeeeees 61 in a team with trunk keys o n 74 PAFKO soiien E a 35 pickup directed ceeeeeeeeseeeeeteeteeereneees 16 placing on hold ossessi 36 FEJECUNO ecient ne a a 16 retrieving from park cecceeeeeeeeseeteeeeeeees 35 retrieving held 2 0 eeeeeceeeseeseeeseeeeeeeeereneees 36 TANSTED iesise anaana 78 transfer after announcement cceeeeee 34 using DSS keys in a team oo ecceeeeeeeees 77 Call charge assignment s s s 43 call charges for a
30. A ede 14 Accepting a Waiting Call Camp On 0 0 0 0 cece ccc e ee ee eee 14 Preventing and Allowing Call Waiting Automatic Camp On 0 0c ees 15 Turning the Call Waiting Tone On and Off 0 cece ccc t eet e ence eee ees 15 Accepting a Specific Call for Your Colleague 00 c cece eee e eect eee een e ee enes 16 Rejecting Calls sa aieia iais En Vane sae cee RIO TEA EEEE cae 16 Using MallbOXES sinc aed near ule Caves Seated Sew vee ey eee eas kd eh as 17 Acc ssing th Mailbox wai cig nadviin ristas ir daa ciel td sch guadaeadeeiau ERBAS 17 Using Timed Reminders is ice dee eienenn ghee baw bag E aAA Oe Ea aun lies 17 Using the Speakerphone 6 eect ett eet eee e teen nee enees 18 Enabling and Disabling Handsfree Answerback 00 cecceeeeeeeeeeneenes 18 Answering a Call With a Headset 0 ccc cece ect e erect e ete e ene e ne tneeaneans 18 Turning Do Not Disturb Oniand Off cncc2scacciscese cde dagaemabedneowanean an 19 Turning Ringer Cutoff On and Off 0 c cece eee c eet e eect nena 19 Trace Call Identifying Anonymous Callers 0 2 0 0 0c cece e eee teeter need 20 Turning the Microphone On and Off e ccc e cece teen eee tener e tenet ee nenns 20 Answering Calls from the Entrance Telephone and Opening the Door 55 21 Accepting a Call From an Answering Machine 0 cccceece cence eeeneeneeas 22 Display Number of Waiting Calls and Overload Indication 0 cc
31. C The telephone conforms to EU directive 1999 5 EG as attested by the CE mark Accessing Functions Step by Step gt Forwarding on y Callback V or p Sendmessage y Program Service i gt 0 Reset services V or Ei Accessing Functions Interactively You can select some functions while the telephone is idle for example Use to scroll to a function and press to exe cute it You can select other functions directly depending on the situation Example you call anumber but the line is busy Press to confirm Use to scroll to a function and press to exe cute it Via the Program Service Menu First press the Program Service key You then see a list of selection options such as 0 Reset services gt page 65 Press the key Use to scroll to a function and press to exe cute it Enter the code directly The Quick Reference Operating Instructions contain a list of codes However they are also displayed on screen along with the corre sponding function With Function Keys If you saved a function on a key gt page 52 you can access it di rectly as follows Press the Mute key to execute the function Accessing Functions Functions You Can Use Basic and Enhanced Functions You can use all basic and enhanced T Octopus F 200 400 600 functions that appear inter actively on the screen in the Program Service menu and when you press f
32. T Octopus F 200 400 600 Octophon 22 Octophon 26 Operating Instructions beastie Tee ee ees Before You Begin These operating instructions describe the Octophon 22 26 of the T Octopus F 200 400 600 system T Octopus F Server They describe all functions you can use from your telephone You may find that some functions you wish to use are not available on your telephone This may be due to one of the following reasons e The function has not been configured for your telephone address any questions to Customer Support e Your communication system does not support this function contact your sales representative to upgrade your system How to Use these Operating Instructions You will find a graphic representation of the steps in logical sequence Step by Step in the left column Below is an explanation of the symbols Lift the handset off hook Replace the handset on hook LIN Conduct a call Enter a telephone number or code Enter the code or Press volume controls on the telephone Program Service Press the key Speaker ia Press the illuminated key WV Press the flashing key lt E Start conference The option appears on the screen Press the key to confirm your selection Search for an option Press the keys until the option appears on the screen Then press the key to confirm your selection gt Display contrast lt Screen Displays Please
33. a party to the conference v End conference v v 3 View conf parties v Remove party v Consult v Return to held call v v 0 Quit and return v v x0 Transfer Accept v Control Relay On v x90 X Control Relay Off v 90 X DISA Send message v v x68 X View sent message v v 68 X Display Messages v v 68 X Mailbox X DND on v v x97 X DND off v v 97 X Door opener on v 89 X Door opener off v 89 X DTMF dialing v 53 X En bloc dialing Dialing v Overview of Functions and Codes Alphabetical Functions Interac Via the With display tively Program Service menu function Program Service JJ keys P pb Code Forwarding on v v x1 X 1 all calls v v x11 X 2 external calls only v v 12 X 3 internal calls only v v 13 X Forwarding off v v 1 X Trunk call forwarding on v v x64 X Trunk call forwarding off v v 64 X Forward Line On v x501 X Forward Line Off v 501 X Headset Answer call v HF answerback on v v 96 X HF answerback off v v 96 X Hotline Internal DISA v v 47 xX Join hunt group v v x85 X Leave hunt group v v 85 X Rejoin all groups v v x85x X Leave all groups v v 85 X Lock all phones v 943 X Monitoring x944 Mute on v v 52 X Mute off v v 52 X Night answer on v v 44 X Night answer off v v 44 X Open door v 61 X Override v v 62 X Page v 45 X Answer page v 45 X Park a call v x56 X Retrieve call v 56 Phone Test v 940 Phonebook v X Pickup d
34. arty calls you the message appears on the caller s screen Select and confirm Enter the code Select and confirm the preprogrammed message which can be changed by System Support Enter the code directly The codes appear on the screen next to the messages to which they are assigned ill You can add numeric input to preprogrammed messages that end in a colon Deleting Advisory Messages Select and confirm Enter the code If you have programmed an Advisory message key gt page 52 The LED lights up Press the key Using Another Telephone Like Your Own Other people can temporarily use your telephone for outgoing calls as though it were their own Press the key The LED lights up Select and confirm Enter the code Enter the other user s station number Enter the other user s telephone lock PIN gt page 49 63 Using Other Functions Step by Step If applicable Change password Users who have not yet selected a personal identification number are prompted to do so on their own telephones HHH Dial the external number EEE This state is canceled at the end of the call Change call number relocate You can put your call number on every other available telephone when it is set up ask System Support Your previous telephone then receives the old call number of your new telephone The call number together with the settings e g pro grammed keys of the telephone are chang
35. arty conference Select and confirm Press the key The LED lights up Enter the code The LED goes out Connecting the other parties to each other Select and confirm Conducting a Conference In a conference call you can talk to as many as four other parties at the same time These may be internal or external users Call the first party Select and confirm Call the second station Announce the conference Select and confirm Press the key The LED lights up Enter the code The LED goes out A tone sounds every 30 seconds to indicate that a conference is in progress Contact System Support for instructions on how to turn it off If the second party does not answer Confirm Enter the code Adding Up to Five Parties to the Conference Initiator Only Confirm Call the new party Announce the conference Select and confirm Press the key The LED lights up Enter the code The LED goes out Calling Multiple Parties Simultaneously Step by Step gt View conf parties V gt y gt View conf parties Next gt Remove party v SS gt Withdraw V gt End conference yo Program Service i Ey Enquiry N Gk Neo gt Transfer Checking Which Parties Are in the Conference Initiator Only Select and confirm The first station appears on the screen To display other stations confirm each subsequent display To exit the l
36. ary Functions With Trunk Keys Step by Step If appl W7 or as or L IM or Using DSS Keys Each team member has a DSS key for every other member in the team This enables every team member to reach all other members of the team directly simply by pressing a key Meaning of LED Indications on DSS Keys LED on the DSS key is off the team member is not engaged in a phone call LED on the DSS key is lit the team member is engaged in a phone call or has activated do not disturb LED on the DSS key is flashing rapidly a call has arrived for you and needs to be answered LED on the DSS keys is flashing slowly a caller is trying to reach an other member of your team who has not yet answered Using DSS Keys to Answer Calls Precondition Your telephone is ringing and or a DSS key is flashing Press the flashing DSS key This is not necessary if you are receiving a DSS call and the DSS key is flashing rapidly Lift the handset With on hook dialing Use speakerphone mode and open listening Calling a Team Member Directly Press the direct station selection key If the team member you wish to reach is engaged in another call the DSS key on your telephone is illuminated You can make the call even in this case When the other party answers Lift the handset With on hook dialing Use speakerphone mode and open listening 71 Team and Executive Secretary
37. ations Step by Step Dialing a Number From the Internal Directory The internal directory contains all station numbers and system speed dial numbers assigned to a name Contact System Support to find out if one was configured for your system Precondition Names have been assigned to the station numbers stored in the system ag Lift the handset or Speaker JE Press the key The LED lights up Directory y Confirm The first entry is displayed on the screen Scroll Next v To view further entries confirm each subsequent display or gt Scroll Previous y Select and confirm or oo Enter the name you want to find or just the first few letters using the alphanumeric keypad You can use the keypad with the digits as an alphanumeric keypad in this case and enter the names by pressing the appropriate keys one or more times as needed For example you can enter the letter R by pressing the 7 three times or the letter E by pressing the 3 twice The first name with the entered letters is displayed Enter the following letters by using the same method If no entry exists for the entered letters you will hear a short beep To enter a space press the 0 Pressing 1 automatically displays the first entry in the internal direc tory The and keys have no function here If applicable gt Delete Character y Select and confirm each letter to be deleted The last letter entered is deleted I
38. automatically deleted from the caller list when a connection is finally set up Removing an Entry from the Caller List Precondition You have retrieved the caller list and the selected call is displayed gt Delete v Confirm Saving the Other Party s Station Number in the Caller List Redial Precondition You are engaged in a call or have called an external party Save number vV Confirm or E HHA ress the key The LED lights up Enter the code 38 Making Calls to Stored Destinations Step by Step Next Nee o gt call Redial i Redial o v v Redialing a Number The last three external telephone numbers dialed are stored automat ically You can redial them simply by pressing a key The station number appears on your screen for two seconds and is then dialed Press the key once to dial the number last dialed Press the key twice to dial the next to the last number dialed Press the key three times to dial the third to the last number dialed Displaying and dialing saved station numbers Press the key Press the OK dialog key within two seconds to confirm your choice The next stored number is displayed Press the OK dialog key to confirm four selection Select and confirm ill If this function is configured contact System Support any project codes gt page 43 entered will also be saved 39 Making Calls to Stored Destin
39. cceeee een eeaes 23 Contents Bee CAUS ccacaeneuseniotesscaateansanacebess 24 Of HOOK Dialing e esser ac racnseonkis hess avbe nd abated ion EE dane 24 On HOOK Dali Gis hi cecaddordedorlddy Bid a bbnldud r O edad Medes 24 En bloc Dialing Correcting Station Numbers 000 0 cece ete cece eee e eee nnes 25 Caler ID SUPPreSSiON siui 92s ved pase inn iea MOO bed bie oad A a Eia 26 Talking to Your Colleague With a Speaker Call 0 c cece ese cece cent ne en neues 26 Activating Tone Dialing DTMF Suffix Dialing 00 0 cece cence cece een een eenes 27 Automatic Connection Setup Hotline 0 ccc cece cece cree ene eee n een eeaes 27 Resenve TUNK mierduciremianma deenaa ea a A GA ERA a 28 Assigning a Station Number sss ssseruriirrrrrrrrrrrrrrrrrrrrrrrrrirrrr 28 TUNK FAS n2cccncesa danced con ded aE ANNEE EAEE A Aa ai 29 Associated Dialing Dialing Aidis 0 0 0 0 ccc cece cece EENE EEEIEE PETE 29 Calling Multiple Parties Simultaneously 31 Calling a Second Party Consultation Hold 0 0 0 0 c eect eee eee e eee ened 31 Switching to the Party on Hold Toggle ccceceeeceeee een eeeeeeneeneeas 31 Conducting a Conf rence sv x iax bakresdenened chun DEEE EETA aA banged 32 Adding Up to Five Parties to the Conference Initiator Only saasaa 32 Checking Which Parties Are in the Conference Initiator Only 33 Removing Parties From the Conference Initiator Only 33 Leavingia GOnf
40. code 66 66 gt page 48 e Group ringing code 81 81 gt page 80 e Leaving an advisory message code 69 69 gt page 63 e Group call code 85 85 gt page 80 e Reset services and functions code 0 gt page 65 e Control relay code 90 90 gt page 71 e Night service code 44 44 gt page 60 e Appointments code 65 gt page 57 Press the key The LED lights up Confirm Enter the code Enter the internal number of the telephone for which you want to ac tivate the function Enter the code such as 97 for do not disturb Follow the prompts on the screen for any further input 67 Using Other Functions Step by Step 68 Program Service l B gt 943 Lock all phones V or Lock phone V or Unlock phone V or Gee Locking Another Telephone to Prevent Unauthorized Use If this function has been configured contact System Support you can lock other telephones to prevent unauthorized use and then unlock them again later You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs Press the key The LED lights up Confirm Enter the code Enter the internal number of the telephones that you want to lock or unlock Confirm Enter the code Using System Functions from the Out side DISA Direct Inward System Access If this function has been configured contac
41. cted Pickup group Account code Show call charges Radio paging equip Answer page Timed reminder Open door DTMF dialing Re call key Room monitor Hold key Consultation Associated dial As sociated serv Tel data service Relocate 54 Saving Station Numbers Functions Procedures and Appointments Step by Step Service menu E gt 91 Prog feature key V or FT Sc 1B Change key V gt Procedure key v aan aan mmn if appl Number redial l o Save V or gt Bae TT y Assigning Procedures Operating Steps to Keys You can store station numbers and functions that require additional input i e functions that include several operating steps on a key of your telephone This means that you can for example store the function Associated dial gt page 30 together with the input required station number of the telephone for which the number is to be dialed the station num ber to be dialed on a key Station numbers that require further input including any necessary pauses can also be stored Press the key The LED lights up Select and confirm Enter the code Press the key If the key in question is already assigned the assign ment will be displayed Confirm Confirm Enter the procedure for example 67 231 089123456 67 code for Associated dial 231 station number of the telephone for which the number is to be dialed 0
42. ctions Enter the call number Confirm Enter Confirm Select and confirm Removing all telephones in call ringing group Select and confirm Enter the code Special Functions in the LAN PC Network Step by Step p gt Internal DISA V or EJEA 90 Control Relay On V or gt 90 Control Relay Off y or Bb Bao Controlling Relays If this feature is configured contact System Support you can also control relays gt page 71 in other T Octopus F 200 400 600 sys tems Select and confirm Enter the code Enter the DISA call number of the T Octopus F 200 400 600 in which the relay is to be controlled Confirm the entry Enter the DISA call number of the telephone from which you wish to control the relay Confirm the entry Select and confirm Enter the code for on or off Enter the relay 89 Special Functions in the LAN PC Network Step by Step p gt Internal DISA V or 90 Opening the Door If this feature is configured contact System Support you can also activate the door opener gt page 21 in other T Octopus F 200 400 600 systems Select and confirm Enter the code Enter the DISA call number of the T Octopus F 200 400 600 in which the door is to be opened Confirm the entry Enter the DISA call number of the telephone from which you wish to activate the door opener Confirm the entry Select and confirm
43. d computer processes your entries directly Enter the code Enter data Using Other Functions Step by Step gt 90 Control Relay On v or gt 90 Control Relay Off V or FTT Big TAT Controlling Relays If this function has been configured contact System Support you can turn upto four relays on and off to control different facilities such as a door opener Depending on how they are programmed you can switch the relays on and off or switch them on and have them switched off automati cally after a timeout ill Special features must be taken into consideration if your tele phone operates with T Octopus F Server system networking via PC network gt page 89 Select and confirm Enter the code for on or off Enter the relay Sensors If this function has been configured contact System Support sen sors detect signals causing your phone to ring and a message to ap pear on your screen n Using Other Functions Step by Step 72 Fas Radio Paging If paging equipment is connected to your system contact System Support you can contact people via their pocket receivers The pocket receiver indicates to the person you are looking for that someone is trying to get in touch The person you page can then go to the nearest telephone and call you The operating procedures differ according to the type of radio pag ing equipment connected simple or enhanced paging eq
44. de using the keypad or a DTMF transmitter Depending on how the door opener has been pro grammed a doorbell call signal may or may not be forwarded Activating the door opener Press the key The LED lights up Select and confirm Enter the code Dial the entrance telephone number Enter the five digit code Default code 00000 Select the displayed function and press the OK dialog key to change the code Select and confirm You can also open the door without a doorbell ring Deactivating the door opener Press the key The LED lights up Select and confirm Enter the code Accepting a Call From an Answering Machine You can accept a call from any answering machine if the machine is connected to your system contact System Support and you have programmed the answering machine number on a key gt page 52 The LED lights up Press the key Making and Answering Calls Step by Step Display Number of Waiting Calls and Overload Indication You can show the number of external waiting calls on the display by pressing the View number of calls key gt page 52 THM Press the Waiting calls key If the number of waiting calls exceeds a preset limit while you are en gaged in another call overload the LED on the key lights up Con tact System Support to find out the waiting call limit e LED off No callers waiting e LED flashes slowly You have reached the programmed threshold e LED flashe
45. dial Line 1 displays prompts or acknowledgment messages depending Return to held call gt on the situation Line 2 displays functions that you can confirm by pressing _OK __ If the symbol gt appears on the right you can press to access further options The Control Panel of the Octophon 22 26 Speaker Keys for Display for open telephone 2 lines with listening settings 24 chars and ring tones Handset Keypad Key field fixed function keys Program Service Redial Mute or Internal Speaker T o fj 000000000 T gogecages DRE m Key field freely E eer programmable keys O JKL MNO j Q TW Wz Fixed function key DOO M Release r O00 E l p LH LEDs Key for Keys for confirming scrolling a function to functions Microphone for speakerphone mode Important Notes Do not operate the telephone in environments where there is a danger of explosions Never open the telephone or a key module If you encounter any problems contact Sys tem Support Use only original accessories gt page 92 Using other accessories is dangerous and will render the warranty and the CE mark null and void Never allow the telephone to come into contact with staining or aggressive liquids such as coffee tea juice or soft drinks For information on telephone maintenance gt page 94 CE Mark
46. display the following appears on the screen Override station no or name You can now start talking 45 Telephone Settings Step by Step or Ringer volume vV ap Of o gt Ringer tone v ar Of or gt Volume V oP olf v 46 Telephone Settings Adjusting the Ring Volume Press these keys while the phone is idle Confirm To raise or lower the volume Keep pressing the keys until the desired volume is set Save Adjusting the Ring Tone Press these keys while the phone is idle Select and confirm To adjust the ring tone Keep pressing the keys until the desired tone is set Save Adjusting the Attention Ring Volume If you belong to a team that uses trunk keys the telephone can alert you to other calls in the team even when you are engaged in another call gt page 78 You hear the attention ring Press one of these keys while the phone is idle Select and confirm To raise or lower the volume Keep pressing the keys until the desired volume is set Save Telephone Settings Step by Step or Speakerphone mode V or v or simultaneously Adjusting the Speakerphone to the Room Acoustics To help the other party understand you clearly while you are talking into the microphone you can adjust the telephone to the acoustics in your environment Quiet room Normal room and Noi
47. eaes 12 13 36 74 78 PElOCALS scree e cde aiteaiedsedss 64 FESEIVING AtUNK siipiin 28 resetting FUNCTIONS cee ecccseeseeteeeteeteeees 65 resetting services 65 NING tONG a hearin aeons 46 ring transfer in an executive secretary team oo eee 79 NONONG cesi iaai a eee 46 ringer cutoff s s sesssseseeesiesieeeesesrerireiriseerereene 19 FINQING TOUP eeeeeeeeeeeeseeeenseeeetteeeententeenteees 82 TOOM MONILOM ecceeceeeeeeeeceeeeeeeeeeeseeeseeeneeeeees 66 S SAVING a PIN ee eeeeeeeeseeseeeeeeceeeeeeseententeeneenteees 49 second level ceeceeeseeeeeeeeeeeeeeeeteeeteeees 41 50 secretary fUNCTIONS s ssiieieeineiieineineineineneane 73 eNO EE T E 71 setting your telephone n 46 OME ts esnin i E E 41 50 SHIT KEY ennn a 41 50 simple paging equipment enh 2 SPEAK scctads ciediaceicceacs na R a 12 speaker call ccecccecceeseceeeeeeeeseeeseetteeeneeees 26 speakerphone mode cceeee 3 12 13 47 special dial tone ccecceececeeeeeseeeeteeeteeeteeeee 19 speed dialing dialing NUMDELS n s 41 saving station speed dialing 0 e 51 SVSUGIM EE E R 41 Index station number ASSINNATA 28 STELO Le PENEI EE E EE 50 station number label 91 station numbers ONEC E 25 Station speed dialing eeecceeereseereeees 41 51 suffix dialing e SWitCheS eee saaTi system speed dialing 4 system wide cancellation c ceec
48. ed Precondition Your old and new telephone are the first telephones at each connection The telephone are in idle state The following procedure is carried out on the new telephone Program Service i Press the key The LED lights up gt 9419 Relocate y Select and confirm or Enter the code Enter your own call number Enter code telephone lock gt page 49 This is not necessary if you have not determined a code yet Eee y Confirm EERE Enter the code iil If you exchange call numbers from different system tele phones all programmed keys are replaced with the default assignment You can however connect your telephone to another con nection and carry out the procedure 64 Using Other Functions Step by Step Program Service o gt 0 Reset services vA or mT Fax Details and Message on Answering Machine If a fax or answering machine is connected to your system and you have assigned the Fax details function to a programmable key gt page 52 the key lights up when a fax or a message has been re ceived Deactivating indication Press the illuminated Fax details key The LED goes out Resetting Services and Functions System Wide Cancellation for a Tele phone There is a general reset procedure for activated functions The follow ing functions are canceled if they were activated Forwarding on Advisory msg on Ringing group on Hunting group off Sup
49. eeceeteee 65 T team with trunk keys eceeseceeteeteeeeeteenees 73 telephone GIO AMING A EEEE 94 locking o eaeete es 48 locking another sieren enen 68 locking unlocking sesser 48 locking unlocking all phones eeeees 68 maintaining 0ceee i 94 OPETAN ea Mac er 5 settings 46 Eae E EE TEE E EAT 58 using another like your OWN ccereereeeees 63 telephone data service ne EESE A T E E EE EE 70 telephone maintenance ccececeeteeteeeees 94 telephone test ecceceeeeeeeceeeeeereeteenteneenees 58 temporary phone cecceeeeeeesetereeeeeneeeeeeeees 63 testing the telephone 58 testing the telephone functions ceeee 58 text message ANSWETING eeceeceecceeceeeeceeeeeeseeceeeteeneeseeaes deleting displaying cscceceereseeteeteeeee TOCCIVING DOE SNIN rreo r ena rase eiie reisi three party conference time dependent hotline T Octopus F Server ACTUBLONS scart de ties gesasboesvens euascrenmeerunieeieensean 89 COOr OPENED 00 eeeeeceeeceeeeeeeeeeeseeeeeeneeesreeeess 90 group eall 5 scsoc sivsagibesaadcgsesedeceeteae aicgeeeloeees 85 HUME QROUP iiini nected 85 night ANSWEN eeeecceeeeeeeeeeeeceeeeeereeneeereees 87 relays eecces eis eceenancevncs doves eantiwiess eantueeaotees 89 PINGING QFOUP eeeeeeceeeeeeeeeeeeeseeneenseeeeneeeees 88 transferring call forwarding cccccceeeeee 86 togli E 31
50. elephony 2csccc8 ceneseecsscsoccanieeatsecnenad Mawes 85 leaving an advisory message ceeeeeeeeeeeeee 63 LED light emitting diode 0 0 0 ceeceeceeeeteeteeeees 3 LED indications meaning cccccceeeceeeeeeee 52 LED indications meaning of 73 76 77 locking all PHONES iiinn 68 locking all phones 0 2 0 eeeeceeeeseeteeteeteeteeeees 68 locking unlocking the telephone 00 48 M mail DOX eos acs sacs aa E S 17 making calls on hook dialing o n 24 to stored destinations 0 0 ceeeeeeeeeeees 37 USING redial 2 02 eeeceeeeeteeseeeeeeteeeeeneeeneenteees 39 with the dialing aid oo ec eeeeseeeeteetteeeeeees 29 making external Calls 0 2 0 0 cecceeseeeteeeeeeees 24 making trunk Calls 0 cccceceseeeeeeeeeeseeeteeeees 24 MMAIFURCHONS nann e 94 Index meaning of LED indications 52 73 76 77 message ANSWETING aiinsir 62 deleting displaying cececeeeeeteeteeeeees 62 FECCIVING ilein iinnat 62 SOMGING esipreester 62 microphone for speakerphone mode 0 05 3 MULAP keys MULAP trunk keys N night ANSWER eeeeceeeeeeeeeeeeeeteresetereenteereeees 60 NOLO Sisse a ae e aa E EERS 4 O open door With a COE reia open listening i OPENING dOOF eeeeeeceeeeeeeeeteeeeeeeeeeeenseeteenteees operating instructions HTML format cececeeeeeeceeeeeeeeeeeeeeeeeeeeeens 92 OFACTING REE EE EE e E EETA 92
51. er Press the Ring Transfer key The LED lights up Press the key The LED lights up Select and confirm Enter the code Press the trunk key you wish to use Enter the number of the trunk you wish to use Deactivating ring transfer Press the Ring Transfer key The LED goes out Press the key The LED lights up Select and confirm Enter the code Press the trunk key you wish to use Enter the number of the trunk you wish to use 79 Using Other Team Functions Step by Step 80 Leave hunt group vV or gt Join hunt group V or Hog Gigi or IB Using Other Team Functions Turning Group Call On and Off If this function has been configured contact System Support you belong to one or more groups of users who can each be reached un der a hunt group or group call number Incoming calls are signaled on all group member telephones in the order in which they are received hunt group or simultaneously group call until one member of the group accepts the call You can also belong to a team including executive secretary ones in which station numbers are programmed on trunk keys gt page 73 Each member of the group remains available under his or her own station number You can activate and deactivate the audible signal for a hunt group group call or individual trunks in a group including an executive sec retary team If the LED on a program
52. ereNCE sc s0isc anaes Ses oeiwlatsaamnrats tandanncsdrendnnd b Enpi 33 Ending a Conference Initiator Only 0 cece ccc e ence eee e teeta nee eeas 33 Transferring Callinsc ccceus cosine ced aisdenae phased wade enka ae 33 After a Speaker Call Announcement in a Group 2 cece eee eee eens 34 Parking a Callistcceactisneniduetuspiatininrinadangnenarshars nae Reeh ages eve 35 Retrieving a Parked Call 0 0 0 ccc ccc cece cece eee n eee nent nee en eneas 35 Placing External Calls on Hold 0 ccc cece cece eee e een e eee nee e seen ee enenes 36 Picking up Retrieving a Held Call 0 cece cece eect tee e nee e eee eenes 36 Making Calls to Stored Destinations 37 Usinge CallebistarecscianniineGnsetnndiadaentatnnat adotn bates EED 37 Retrieving the Caller List 00 cece cece eee e eee e eee t nese eee te eeneenes 37 Ending Retrieval 0 0 c ccc ccc cece cence eee e eee n eee t nese eet eeeeneeees 37 Displaying the Call Time and Additional Call Information 00 cece eee 38 Dialing a Station Number from the Caller List 0 0 00 ccc cece cece e eee e eee 38 Removing an Entry from the Caller List 0 0 0 0 ccc cece eee e eee eect eee eennes 38 Saving the Other Party s Station Number in the Caller List Redial 38 R dialinig a NUMDGCY 2 0 occ tsad seadeed a aai oek oad bene acy a ede 39 Dialing a Number From the Internal Directory 0 0 06 e ccc eet eens 4
53. es must be taken into consideration if your tele phone operates with T Octopus F Server system networking via PC network gt page 87 Activating this function Select and confirm Enter the code Press the OK dialog key to confirm standard night answer service Enter the code standard night answer service Enter the destination number temporary night answer service Confirm Deactivating night answer Select and confirm Enter the code Call Forwarding Step by Step gt Trunk FWD on V or Fe 1 immediate V or gt 2 0n no answer V or gt 3 on busy V or Hr Ao E Save gt Forwarding trunk off Vv or Bid Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers MSN If this function has been configured contact System Support you can forward calls to your assigned multiple subscriber number MSN DID number directly within the carrier network For example you can forward your phone line to your home phone af ter business hours Select and confirm Enter the code Select and confirm the line type you wish to use Enter the code Enter your DID number Enter the destination number without the external code Confirm Deactivating call forwarding Select and confirm Enter the code Confirm the displayed call forwarding type Enter the activated call forwarding type Enter y
54. essages present Message s present Call key General call key Trunk key MULAP Key Temporary MSN o call on assigned trunk Active call on assigned trunk Flashing rapidly A call has arrived on this line press the key to pick up the call Flashing slowly A call on this line was placed on hold Trunk group key At least one trunk is free All trunks in the trunk group are busy View call charges No chargeable calls have been made since the last time call charges were displayed Chargeable calls have been made since the last time call charges were displayed Call forwarding Forward Line Flashing slowly Either you or your trunk is the destination of a for warded call Fax details answering machine No fax received or no message on answering machine Fax received or message on answering machine View number of calls 53 Saving Station Numbers Functions Procedures and Appointments Step by Step THR No callers waiting NUZ BI Flashing rapidly Callers waiting a certain number is exceeded Flashing slowly Callers waiting a certain number was reached The following functions are assigned to keys which have no LED Repdial key external Procedure key Trace call Speed dial Release call Clear Lock all phones Send message Phonebook Call waiting Shuttle Conference Speaker call Retrieve line Reserve trunk Re lease trunk Temporary Phone Override Call Park Pickup dire
55. f applicable gt Delete Line vV Select and confirm All entered letters are deleted and the first entry in the internal directory is displayed again The entry you wish to dial appears on the screen gt Cai y Select and confirm 40 Making Calls to Stored Destinations Step by Step Program Service o 7 Use speed dialing V or Using Repertory Dialing Keys Precondition You have saved a station number on a repertory dialing key gt page 50 Press the key on which the number is saved If the station number is located on the second level first press Shift iil You can also press the destination key during a conversa tion This effects an automatic consultation hold gt page 31 Using Station and System Speed Dial Numbers Precondition You have stored station speed dial numbers gt page 51 or System Support has stored system speed dial num bers Press the key The LED lights up Confirm Enter the code Enter a speed dial number x0 to 9 station speed dialing 000 to 999 system speed dialing contact System Support 41 Displaying and Assigning Call Charges Step by Step 42 Program Service IH gt 65 Show call charges y or Displaying and Assigning Call Charges Displaying Call Charges For the current call The display usually shows call charges at the end of a call default set ting If you wish to display cha
56. gt page 41 Press the key The LED lights up Confirm Enter the code Enter the speed dial number you wish to use 0 to 9 If the speed dial number is already in use the programmed station number ap pears on the screen Confirm First enter the external code and then the external station number Confirm If you make a mistake Select and confirm This deletes all entered digits Confirm Select and confirm Select and confirm Select and confirm 51 Saving Station Numbers Functions Procedures and Appointments Step by Step 52 Program Service i gt 91 Prog feature key V or FET si IB Change feature V gt v If applicable p Store incomplete text V E or gt Program another key V Np Assigning Functions to Keys Press the key The LED lights up Select and confirm Enter the code Press the key If the key is already in use its assignment appears on the screen Confirm Select and confirm the function such as Do not disturb All programmable functions appear on the screen See Quick Reference Operating Instructions Appendix section about function keys Select and confirm Some functions such as Call forwarding accept incomplete en tries This means you have to add more digits later on when you acti vate the function by pressing a key Confirm Select and confirm
57. h free key of your telephone or auxiliary device If you have programmed a Shift key you can assign numbers and functions on two levels of the programmable keys The second Shift level can accept only an external station number Saving Repertory Dialing Numbers ona Key Press the key The LED lights up Select and confirm Enter the code If the Shift Key has been configured gt page 52 press the key Press the key If the key is already in use its assignment appears on the screen Confirm Confirm Enter the station number Confirm If you make a mistake Select and confirm This deletes all entered digits Saving Station Numbers Functions Procedures and Appointments Step by Step End gt Program another key v or v Program Service l o p 92 Change Speed dial y r poe Change entry V ann co ann Save entry V or gt Previous V p gt Change entry gt End Confirm Select and confirm iil Simply press the key to dial a stored telephone number gt page 41 Ifyou have stored an internal station number direct station selection the relevant LED will indicate various states gt page 53 gt page 77 You can do this while a call is in progress Storing Station Speed Dial Numbers You can store the ten numbers which you use the most and dial them using your own station speed dial numbers 0 through 9
58. igned Meaning of LED Indications on Trunk Keys Trunk key LED is off Trunk is free and can be used Trunk key LED is lit Trunk is in use Trunk key LED is flashing rapidly A call on the trunk needs to be an swered Trunk key LED is flashing slowly A call on hold is waiting 73 Team and Executive Secretary Functions With Trunk Keys Step by Step MV or ee G7 Wor Release Nz 74 Answering Calls With Trunk Keys Precondition Your telephone is ringing and or the trunk key is flash ing rapidly Press the rapidly flashing trunk key This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the Speaker key in this case the assigned trunk key lights up Lift the handset With on hook dialing Use speakerphone mode and open listening Making Calls with Trunk Keys Press the free trunk key that you want to use to set up your call This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the Speaker key in this case the assigned trunk key lights up Dial the station number When the other party answers Lift the handset With on hook dialing Use speakerphone mode and open listening Using a Trunk Key to Place a Call on Hold and Retrieve It Again Precondition You are conducting a call over a trunk in your group The Common Hold key has been programmed on your telephone g
59. ine when dialing a number Amid the confusion of your working day it s easy to forget to try the number again later on To avoid this make it a habit to use the Callback gt page 44 function Contents Contents Accessing PUNCHING cscs iis in cidecesesossscesesys 5 ee IMLOPACTIVEl 2 tees tow ord a EAE bee eee tue goa eue Rene 5 Via the Program Service MeENnu 0c cece cece cece eect eee cence eee eeen een eeas 5 z WIHIMFUNGTION KEYS 25 ic4 bedded bode deg dad adda dba dunth a dock thd dadda ddd bide 5 Functions VOUICAN USE szp aaascki castes saad asaaenediad pets tedus a aia 6 Basic and Enhanced Functions cscc eccseek teh ven ec tee n i a eiad 6 Additional Team and Executive Secretary Functions 5 si 6 Using the Telephone Efficiently 00 ccc cece eee eet e eee ence eee eeeneeneeas 6 ay Basic and Enhanced Functions Making and Answering Calls 0005 12 Answering a Call With the Handset 0 0 cece cece cece eee e eee eee e eset ens 12 Answering a Call with the Speaker Speakerphone Mode and Open Listening 000 eee e eect eee tenet need 12 Open Listening in the Room During aCall 00 secs cece eee cree eee e eee e eens 13 Switching to Speakerphone Mode and Open Listening cecseeceeeee eens 13 Switching to the Handset 0 0 0 ccc cece cece cece ence e teen ene e eee enetnenes 14 Using Call Walting ccsienersaree rid ese ad et Pie EEEN ER ERRER
60. irected y or If applicable gt Next V Accept call V or ann oo ann or NV Disconnect 16 Accepting a Specific Call for Your Colleague You hear another telephone ring Press the key The LED lights up Select and confirm Enter the code A called station appears on the screen Select and confirm until you see the station you want Confirm If you know the number of the telephone that is ringing enter it direct ly Press the flashing key i Accepting calls in a team gt page 82 Rejecting Calls You can reject calls that you do not want to accept The call will be re routed to a telephone assigned for this purpose contact System Sup port The telephone rings The caller is displayed Press the key Your telephone will continue to ring if the call cannot be rejected The message Your request cannot currently be executed will be dis played e g in the case of automatic recalls Making and Answering Calls Step by Step Display Messages Se pe gt Call Voice Mail Reminder at Speaker dV or P a Using Mailboxes If you have programmed the Mailbox key gt page 52 the associ ated LED lights up when messages have arrived for you If your tele phone is connected to a voice mail system the Mailbox key will also light up to alert you to any messages that have arrived Accessing the Mailbox Press the il
61. irected v 59 X Pickup group v v 57 X Accept call v Prog feature key v x91 X Redial X Reject calls Disconnect X Relocate v 9419 X Complete Relocate v 9419 Reserve trunk v X Overview of Functions and Codes Alphabetical Functions Interac Via the With display tively Program Service menu function Program Service Jj o keys LL eP Code Reset services v 0 X Retrieve line v 63 X Ring Transfer On v 502 X Ring Transfer Off v 502 X Ringer cutoff on v v 98 X Ringer cutoff off v v 98 X Ringing group on v 81 X Ringing group off v 81 X Room monitor v 88 X Select language v 48 Set Callback v v 58 X View callbacks Delete v v 58 Shift Key X Show call charges own telephone v 65 X View call charges other party s telephone X Speaker call v 80 X Suppress call ID v v x86 X Restore caller ID v v 86 X Tel data service x42 Temporary MSN v v x41 X Temporary Phone v x508 X Timed reminder on v x46 X Timed reminder off v 46 X Toggle Connect v v x2 X Trace call v x84 X Transfer v Trunk Flash v x51 X UCD v Log on v x401 X Log off v 401 X Available v 402 X Not available v 402 X Work on v 403 X Work off v 403 X UCD night on v x404 X UCD night off v 404 X Calls in queue v 405 X Use speed dialing v x7 X Change Speed dial station v 92 X
62. ist Select and confirm Removing Parties From the Conference Initiator Only Select and confirm The first station appears on the screen Confirm as often as required until the desired station appears Select and confirm Leaving a Conference Replace the handset Select and confirm Ending a Conference Initiator Only Select and confirm Press the key The LED lights up Enter the code The LED goes out Transferring a Call If the person you are speaking to wants to talk to another colleague of yours you can transfer the call that colleague Confirm Enter the number of the party to which you want to transfer the call Announce the call if necessary Replace the handset Select and confirm 33 Calling Multiple Parties Simultaneously Step by Step Enquiry V Program Service l Ez gt 80 Speaker call V or Eag re or gt Transfer V 34 After a Speaker Call Announcement in a Group If this function has been configured contact System Support you can use a speaker call announcement gt page 26 to announce a call in progress to a group of users gt page 80 After a member of the group has accepted the call request you can transfer the waiting party Precondition You are conducting a call Confirm The other party is placed on hold Press the key The LED lights up Select and confirm Enter the code Enter the group s
63. le Press the Forward Line key You have stored the incomplete Forward Line function on the key excluding the call forwarding type and destination gt page 52 75 Team and Executive Secretary Functions With Trunk Keys Step by Step 1 all calls V or P 2 external calls only vV or p gt Ssinternal calls only y or Hr A or ann ann co Save entry V i IE Program Service i gt 501 Forward Line Off V or ESITT i or 76 Select and confirm Enter the code Enter the destination number Confirm If available Press the Forward Line key You have stored the call for warding type and destination on the Forward Line key gt page 52 Deactivating call forwarding Press the key The LED lights up Select and confirm Enter the code Press the trunk key you wish to use Enter the number of the trunk key you wish to use If available Press the Forward Line key iil If you have activated call forwarding for a trunk a special dial tone sounds when the line is seized Meaning of LED Indications on the Forward Line Keys The LED on the Forward Line key is off call forwarding is not active for this trunk LED on the Forward Line key is lit call forwarding is active for this trunk LED on the Forward Line key is flashing slowly the trunk is a call forwarding destination Team and Executive Secret
64. luminated Mailbox key Confirm Select and confirm Follow the user prompts Using Timed Reminders Precondition You must have saved a timed reminder gt page 57 The current time is the time stored The telephone rings The timed reminder appears on the screen Press the key twice Lift the handset and replace it again IE If you fail to answer the timed reminder it repeats five times and is then erased 17 Making and Answering Calls Step by Step 18 ov or 7 or Mute al HF answerback on V or gt HF answerback off V or or Ei Answer V Release IH Using the Speakerphone A colleague addresses you directly over the speaker with a speaker call You hear a tone before the announcement The other party s name or station number appears on the screen You can conduct the call with the handset or in speakerphone mode Lift the handset and answer the call Press the OK key to confirm your selection and answer the call Press the key and answer the call iil If handsfree answerback is enabled see below you do not need to switch on the microphone you can answer directly You can answer immediately in speakerphone mode If handsfree answerback is disabled default setting follow the procedure described above Placing a speaker call to a colleague gt page 26 Enabling and Disabling Handsfree Answerback Select and confirm
65. med Hunt group join leave key gt page 52 is illuminated this means that the audible tone was ac tivated for at least one group iil Special features must be taken into consideration if your tele phone operates withT Octopus F Server system networking via PC network gt page 85 You belong to a hunt group or a group call Select and confirm Enter the code for leave or join Press the Hunt group join leave key Using Other Team Functions Step by Step gt Leave hunt group V or gt Join hunt group V or HoH Gigi or TE L IB 301 x group name or 301 group name Next V or gt Leave hunt group V or gt Join hunt group V or gt Leave all groups V or or gt In hunt group V or You belong to multiple groups or to one group with trunk keys in cluding executive secretary teams Select and confirm Enter the code for leave or join Press the Hunt group join leave key If an x appears between group trunk number such as 301 and group name the audible tone is active for this group or trunk No x means that the audible tone was deactivated Press the OK dialog key to confirm your selection and display the next group or trunk number and group name Select and confirm This turns off the audible tone for the displayed group or trunk Select and confirm This turns off the audible tone for
66. ndset 29 Making Calls Step by Step 30 Program Service a 67 Associated dial vV or BaL Dialing aid from your telephone for another telephone Press the key The LED lights up Select and confirm Enter the code Enter the internal station number Dial for Enter the number you wish to dial Calling Multiple Parties Simultaneously Step by Step Enquiry V nnn BEE CEO Return to held call V or Quit and return V or Foote M gt Toggle Connect Vv or Program Service IH Calling Multiple Parties Simultaneously Calling a Second Party Consultation Hold You can call a second party while engaged in a call The first party is placed on hold Confirm Call the second party Return to the first party Confirm Press the key The LED lights up Enter the code The LED goes out Switching to the Party on Hold Toggle Select and confirm Press the key The LED lights up Enter the code The LED goes out 31 Calling Multiple Parties Simultaneously Step by Step gt Conference vA or Program Service l E gt Transfer V PET oo CCC gt Start conference V PT oo CCC gt Conference Program Service IE Ed v or Return to held call V or FIT Add party S gt Conference Program Service IE Ed Vv or 32 Combine the calling parties into a three p
67. nother telephone 0 06 42 call charges for your telephone cccceeeeeee 42 Call forwarding ceeceeceeceeeeceeeeeeseeteeteeseeeeees 59 LIS NLC one 61 call request call signal sienose ia ean 12 Call RANSTON ensopsn cantecceaeteed ens 33 Call VOLUME sienna einen 12 47 call waiting ACCEPUING serrie reine orie haste 14 MOWN iscsi i 15 preventing eeeeeeeceeceeeeeeeeeeeeeeceeeeeeeeenetares 15 call waiting camp on 45 tone Off oo eee 15 call waiting on off we D call waiting tone on off 0 2 eeeeeeeeeeeeeeeeees 15 caller ID restoring display of suppressing display of caller ID 26 Caller ID suppression n 26 calling entrance telephone escecceereeseeteeteenteees 21 calling a second party ecceeceeteeeeteeteenteees 31 calls GIStIDURING ciiise 83 G llS IM QUEUE cierro iieaeoe 23 83 CE MaK sriain eik 4 change call number eeceeeeceeeeeeeeteeneeees 64 charges for another telephone asisisisieeeeeeea 42 charges for your telephone 42 checking the key assignments cleaning the telephone 94 GOES EE EE ais de eoees oe AE 5 conducting calls with a headset 00 18 CONFEFENCE oo eeeecceccecceseeseessesseceeeseeeesseeseeneeses 32 connection setup automatic ee eeeeteeeeeeee 27 consultation hold cccccceeeseeeeeeseeesseeseeeees 31 Contacts ProbleMs
68. on number Dial the entered displayed station number Lift the handset Confirm Correct the entered station number Select and confirm The last digit entered will be deleted Enter the required digit s Terminate en bloc dialing Select and confirm Press the key The LED goes out Press the key 25 Making Calls Step by Step gt Suppress call ID V or gt Restore caller ID V or Egaga digg Program Service gt Re0cSpeakercal nn y or Hag 26 Caller ID Suppression You can prevent your station number or name from appearing on the displays of external parties you call The feature remains active until you deactivate it Select and confirm Enter code for suppress or restore IiE System Support can turn caller ID suppression on and off for all telephones Talking to Your Colleague With a Speaker Call You can talk to internal parties with an system telephone directly with a speaker call without any action on their part Press the key The LED lights up Select and confirm Enter the code Enter the station number IiE Responding to a speaker call gt page 18 Making Calls Step by Step Program Service i gt 53 DTMF dialing Vv or Activating Tone Dialing DTMF Suffix Dialing You can transmit dual tone multifrequency DTMF signals to control devices such as an answering machine or automatic information sys
69. ons 73 explanation of symbols cccccccceeeseeeseeteeeeeeees 2 external code cceecceeceeeceeeteeeeeeeeeeeteeetseeeee 24 F aceplate OGIO PNON 22 oc ccacacacsessageat aaadaacnsisheadesataes tated 3 OCTOPNON 26 sirieias 3 AX DETAILS v dc sieeaesgecsencsisecescsndenteansesaeecshteniecegs 65 OMWANGIAG cien ae a aa 59 multiple subscriber number MSN 5 61 orwarding MSN in CO sassis 61 orwarding multiple subscriber number MSN 61 unction KEYS oo eeeeeeeeeeeeeeeeceeeeeeeeeeeeeeseeenseensees 5 unctions activating deactivating for another telephone associated service ceeeee 67 programming on keys pi ESEMI iieri G QrOUp Call on eaae S 80 In ateam eee eeee cece eeeeeeeeeeeeeeeseeeeeseeeeeeneeeeee 78 H handsfree answerback ccccccsesseeseeseeeeees 18 Ole E E E E AE 18 Oeean E 18 heads t ai tisc sinc vinsis eeccuacsanasedeeresite oeiieences chasecevaels 18 NONNE co earna E E 27 HTML format s i iisi iinei 92 MUMEQFOU Ds actsas der iseesuscvecsseseces taveagereseess saci sevtens 80 I internal directory ciiin 40 IP telephony cecceeeeeeeeceeceeeeeeeeeeeeeeseeeneeeees 85 K key fields labeling 0 ccccccccecscteeteeneeee 3 91 keys ASSINO irene A ew anes ee 50 IEA A acest neadeanes 3 incomplete SAVE ceceeeeeceeceeseeeeeeereeeeeaes 52 labeling programmable L labeling key fields 0 ccceceeeeseeeseeeteeeees 3 91 LAN t
70. orm Call Distribution UCD 0 0 eect eee n teen net eens 83 J System networking via LAN PC network Special Functions in the LAN PC Network 85 Leaving a Hunt Group Group Call 0 esiseina 85 J All About Your Telephone Labeling Documentation and Accessories 91 Labeling Key FieldSs sisisi sirsa tenn ga a Aa E E a 91 Labeling Key Fields Using a PC cc cce cece nec n etree eee estes te neeneenes 91 Attaching a Station Number Label 060 cece ete EAEE AI EE 91 Ordering Operating InstructionS 0 0 0 0 cc eee t eee erent eee ened 92 Operating Instructions in the Internet 00 cece cece cece teen een e ee eenes 92 Ordering ACCeSSOleS 6 25 cecsatepeatenietsahniwsadeg Manatee EE UEa aes 92 Fixing Problems is keen cet eenriasacaseesaee ees 94 Telephone Maintenance 0 cece eee ent n eee ten een ene eae ene 94 WroubleShooting 24 22620 heres os eee ae e aie ee ean aber es 94 Responding to Error Messages on the Screen 6 cece cece cence teen eens erann 95 Contacts for Resolving Problems 000 cece cece tee t eet nett eee ened 95 Ne E E E EEE EES ET S E 96 J Quick Reference Operating Instructions 11 Making and Answering Calls Making and Answering Calls The specific call signal with which your telephone rings indicates the type of call e When you receive an internal call your telephone rings once every four seconds single tone sequence
71. our DID number 61 Using Other Functions Step by Step Using Other Functions Sending a Message You can send short text messages to users who have system tele phones Transmitted text messages are signaled in the same way as a call back request on the Octophon 22 and Octophon 26 models gt Send Message v Select and confirm or Bb Enter the code Enter the recipient s internal station number gt 0 Please call back y Select and confirm the preprogrammed message which can be changed by System Support D Enter the code directly The codes appear on the screen next to the messages to which they are assigned Send y Confirm Displaying and Deleting Messages You Have Sent gt View sent message y Select and confirm or HHEH Enter the code gt y Follow the display prompts Answering Messages Messages received appears on your screen along with an indica tion of the length Display Messages vV Confirm gt y Follow the display prompts 62 Using Other Functions Step by Step gt Advisory msg on V or BiG gt ke y or B gt Advisory msg off vA or Leman i TIE Program Service l o p 508 Temporary Phone y or Leaving an Advisory Message You can leave an advisory message on your telephone screen for in ternal callers who want to reach you while you are away from your desk When another p
72. press call ID Waiting tone off DND on Ringer cutoff on essages received View callbacks Press the key The LED lights up Select and confirm Enter the code 65 Using Other Functions Step by Step Monitoring a Room A telephone can be used to monitor a room The function must be ac tivated on the telephone that you want to monitor Calling this telephone lets you hear what is going on in the room Activating the telephone to be monitored Program Service i Press the key The LED lights up gt 88 Room monitor Y Select and confirm or Bb Enter the code You can either leave the telephone in speakerphone mode or lift the handset and leave it directed towards the noise source Deactivating the telephone to be monitored Program Service IH Press the illuminated key The LED goes out or 7e Replace the handset Monitoring the room Enter the internal number if the telephone in the room you wish to monitor 66 Using Other Functions Step by Step Program Service l o gt 83 Associated serv V or ES Activating Functions for Another Telephone If this function has been configured contact System Support you can turn the following functions on and off for other telephones This feature is also known as associated service e Donot disturb code 97 97 gt page 19 e Call forwarding code 11 12 13 1 gt page 59 e Locking and unlocking telephone
73. re unable to accept an external or internal call the call attempt is stored in the caller list You can store answered calls either manually both internal and exter nal calls or automatically external calls only contact System Sup port for details Your telephone stores up to ten calls in chronological order Each call is assigned a time stamp The most recent entry not yet answered in the list is displayed first Multiple calls from the same caller do not au tomatically generate new entries in the caller list Instead only the most recent time stamp for this caller is updated and its number in cremented Retrieving the Caller List Precondition System Support has set up a caller list for your tele phone Enter the code he last call is displayed on the screen To view other calls confirm each subsequent display Ending Retrieval Select and confirm Press the key The LED goes out Press the key The LED goes out 37 Making Calls to Stored Destinations Step by Step Displaying the Call Time and Additional Call Information Precondition You have retrieved the caller list and the selected call is displayed gt Time Date sent y Select and confirm or p View station no V or gt D y Dialing a Station Number from the Caller List Precondition You have retrieved the caller list and the selected call is displayed gt Call y Select and confirm IIE The caller is
74. rges continuously during a call in progress System Support must request this feature from your carrier Some carriers also let you display toll free external calls The mes sage Free of Charge appears on the screen either before or during the call iil If a call is transferred the charges are assigned to the tele phone to which the call was transferred For all calls and the last one conducted The connection charges for the last chargeable call conducted are displayed first Five seconds later the total accumulated connection charges appear Press the key The LED lights up Select and confirm Enter the code Displaying Call Charges for Another Tele phone If this function is configured contact System Support you can dis play and print the chargeable calls for other telephones such as a pay phone Precondition You have programmed the function View call charges on a key gt page 52 The LED lights up to indicate that a you have conducted chargeable call since the last time you viewed the charges Press the View call charges key The chargeable call appear on the screen Displaying and Assigning Call Charges Step by Step Next V gt Delete Add l information gt Ena Program Service o gt 60 Account code V or Hag and J o r Save entry V nnn oo CCO To display further chargeable calls confirm each subsequent dis play
75. rogram Service i and gt 84 Trace call V or BBL Mute al or Mute E or gt Mute on A gt e y or Program Service IH Ega Hua Trace Call Identifying Anonymous Callers You can have the carrier identify malicious external callers You can save the caller s station number during the call or for 30 seconds af ter the call ends However it is essential that you do not replace your handset during this time Press the key The LED lights up Select and confirm Enter the code iil After you have finished tracing the call the data is stored on the carrier s system Now contact System Support Turning the Microphone On and Off To prevent the other party from listening in while you consult with someone in your office you can temporarily switch off the handset microphone or the handsfree microphone You can also switch on the handsfree microphone to answer an announcement via the tele phone speaker speaker call gt page 18 Precondition You are conducting a call The microphone is switched on Press the key The LED lights up Press the illuminated key The LED goes out Select and confirm Press the key The LED lights up Enter the code for on or off Making and Answering Calls Step by Step Answering Calls from the Entrance Telephone and Opening the Door If an entrance telephone has been programmed you can use your telephone to speak to someone at
76. rogram Service l gt 93 Change PIN v4 or iil While the telephone is locked a special dial tone sounds when you lift the handset You can continue to dial internal numbers as usual Your telephone can also be locked or unlocked again by an authorized party gt page 68 Saving Your PIN To use the functions e to prevent unauthorized persons from using your telephone gt page 48 e to use another telephone like your own gt page 63 e to change your call number gt page 64 you need to enter a personal identification number which you can save yourself Press the key The LED lights up Confirm Enter the PIN Enter the current five digit PIN f you have not yet assigned a PIN use the PIN 00000 the first time you enter it Enter the new PIN Repeat the new PIN ill If you forget your PIN contact System Support who can re set your PIN to 00000 An authorized party gt page 68 can also lock and unlock your telephone 49 Saving Station Numbers Functions Procedures and Appointments Step by Step 50 Program Service i gt 91 Prog feature key V or FET If applicable ss IB sas i Change feature V Save entry V or gt Previous v Saving Station Numbers Functions Procedures and Appointments You can store a frequently needed station number a frequently used function or procedure several operating steps on eac
77. s rapidly You have exceeded the threshold value overload 23 Making Calls Step by Step or Speaker 24 Making Calls Off Hook Dialing Lift the handset Internal calls Enter the station number External calls Enter the external code and the station number The called party does not answer or is busy Replace the handset On Hook Dialing Internal calls Enter the station number External calls Enter the external code and the station number The other party answers with speaker Lift the handset On hook Use speakerphone mode and open listening The called party does not answer or is busy Press the key The LED goes out iil Your system may also be programmed so that you have to press the Internal key before you dial an internal number To call an external party you have to enter an external code before dialing the party s telephone number Prime Line is not active contact System Support Making Calls Step by Step Dial p Delete digits V gt Ena v or Speaker B or Disconnect En bloc Dialing Correcting Station Numbers If this function is configured contact System Support you can enter the station number without dialing You can then correct the station number if necessary The number will only be dialed if you so instruct Internal Enter the station number External Enter the external code and stati
78. station number Announce the call When a member of the group accepts the call gt page 18 you are connected to this party Replace the handset Select and confirm iil If the connection between the two other parties is not estab lished within 45 seconds the call from the first part returns to you recall Calling Multiple Parties Simultaneously Step by Step Program Service p gt 56 Park a call V4 or AG B p Retrieve call vV or s Parking a Call You can park up to ten calls either internal external or both Parked calls can be displayed on and picked up from another telephone This feature is useful if you want to continue a call at another phone Precondition You are conducting a call Press the key The LED lights up Select and confirm Enter the code Enter the number of the park slot 0 9 and make a note of it If the park slot number you entered is not displayed it is already in use en ter another one Retrieving a Parked Call Precondition One or more calls have been parked The telephone is idle Press the key The LED lights up Select and confirm Enter the code Enter the park slot number you noted earlier If the park slot number you enter is not in use you cannot retrieve the call ill If a parked call is not picked up after a specific period of time the call is returned to the telephone from where it was parked recall
79. sy room Press one of these keys while the phone is idle Select and confirm To set the room type Keep pressing these keys until the setting you want appears on the screen Save Adjusting the Receiving Volume During a Call You are engaged in a call To raise or lower the volume Keep pressing the keys until the desired volume is set Save Adjusting the Display to a Comfortable Reading Angle You can swivel the display unit Adjust the display unit so that you can clearly read the screen 47 Telephone Settings Step by Step Program Service l m gt More features V gt 48 Select language V or Eua gt 15 Spanish V P Changeover on V or gt Changeover off vA or Rigi iaa 48 Selecting the Language of Screen Prompts Press the key The LED lights up Confirm Confirm Enter the code Select the language you wish to use such as Spanish and press the OK dialog key to confirm Locking the Telephone to Prevent Unauthorized Use You can prevent unauthorized persons from using your telephone and its electronic notebook during your absence Precondition You must have configured a personal identification number PIN for your telephone gt page 49 To lock and unlock the telephone Select and confirm Enter the code for on or off Enter the telephone lock PIN gt page 49 Telephone Settings Step by Step P
80. t page 52 Placing a call on hold Press the Common Hold key Replace the handset or press the key Depending on the configuration consult System Support this may be necessary so other team members can also pick up the call on hold Retrieving the call Press the slowly flashing trunk key Team and Executive Secretary Functions With Trunk Keys Step by Step WZ IE WV Program Service o p 501 Forward Line On y or FETT ss IB Switching Between Phone Calls on Multiple Trunks Precondition You are conducting a call over a trunk in your group Another trunk key starts flashing Press the flashing trunk key The first party is placed on hold on the other trunk Press the slowly flashing trunk key The second party is placed on hold You can switch between the two call as many times as you wish Al ways press the slowly flashing trunk key Forwarding Calls on Lines You can immediately forward internal or external calls on your lines to different internal or external telephones destinations even external destinations are possible in certain system configurations Activating call forwarding for one trunk activates the function for all trunk keys assigned to this trunk in your group Press the key The LED lights up Select and confirm Enter the code Press the trunk key you wish to use Enter the number of the trunk you wish to use f availab
81. t System Support you can set up external outgoing calls from outside the system just like an internal user You can also activate and deactivate the following functions in your system e Reset services and functions code 0 gt page 65 e Call forwarding code 1 1 gt page 59 e Lock and unlock all phones code 66 66 gt page 48 e Save PIN code 93 gt page 49 e Senda message code 68 68 gt page 62 e Leave an advisory message code 69 69 gt page 63 Using Other Functions Step by Step e Group ringing code 81 81 gt page 80 e Group call code 85 85 gt page 80 e Suppress caller ID code 86 86 gt page 26 e Waiting tone code 87 87 gt page 15 e Open door code x61 gt page 21 Door opener on off code 89 89 gt page 22 e Control relay code 90 90 gt page 71 e Donot disturb code 97 97 gt page 19 e Ringer cutoff function code 98 98 gt page 19 e Speed dialing code 7 gt page 41 e Associated service code 83 gt page 67 Precondition You have a telephone that uses tone dialing DTMF di aling or you can switch your telephone to tone dialing The tele phone is not connected to the system Set up a call to the system Enter the station number contact System Support Wait for a continuous tone if necessary switch the telephone to tone dialing then enter the internal number that has been assigned to you and the associa
82. ted PIN EJ Enter the code necessary only if programmed in the system AH Wait for a dial tone and then enter the code such as 97 for Do not disturb on Make other inputs as necessary refer to the operating in structions for pulse and DTMF telephones HHH Dial the external number EEE ne You can only execute one function at a time or set up only one outgoing connection The connection is immediately released after successful ac tivation of a function In the case of an external external call the connection is re leased as soon as either of the parties ends the call 69 Using Other Functions Step by Step Program Service l E gt 42 Tel data service V or o o E or Entry complete V 70 Controlling Connected Computers or Other Programs and Telephone Data Service T Octopus F400 Only If this function has been configured contact System Support you can control connected computers or programs running on them such as hotel services or information systems from your telephone Precondition You have set up a connection Press the key The LED lights up Confirm Enter the code The connected computer now prompts you to enter the data which you can do in one of two ways Contact System Support to find out which option is programmed in your system e Input in en bloc mode Enter data Press this key at the end of the entry Confirm e Input in online mode The connecte
83. the label in the recess of the telephone 91 Labeling Documentation and Accessories 92 Ordering Operating Instructions You can reorder these operating instructions from Deutsche Telekom AG e in paper form in an accessory kit under the order number A31003 E8400 X908 7619 also available in German e in electronic form HTML and PDF on CD ROM under the order number P31003 E8400 X904 1 7419 bilingual i Contact System Support for information and ordering instructions Operating Instructions in the Internet You can download these operating instructions as a file from the Internet http www telekom de faq The operating instructions are available in PDF format To read them you need the Adobe Acrobat Reader which is available free of charge To download files from the Internet you need a computer with Internet access and a Web browser such as Netscape Communicator or Microsoft Internet Explorer Ordering Accessories The following accessories help you customize your telephone to your individual preferences key module Key module with programmable keys You can connect up to four key modules to your tele phone data adapter Connects a PC to the V 24 interface ISDN adapter Connects an ISDN device such as an ISDN fax machine video recorder or PC to the Sg in terface headset headset plus adapter Connects a headset or tape recorder contact adapter Provides an additional bell for signaling
84. uipment Simple Paging Equipment Paging To be paged you must have activated a call ringing group gt page 82 call forwarding gt page 59 or call redirection ser vice technician to the internal station number of your paging equip ment A call request is then signaled automatically Answering the page from the nearest telephone Lift the handset Enter the code Enter your own station number Team and Executive Secretary Functions With Trunk Keys Step by Step Team and Executive Secretary Functions With Trunk Keys If this function has been configured contact System Support you belong to a team of users for whom special keys were programmed e Trunk keys MULAP keys e Direct station selection keys e Group call key not on the executive telephone in an executive secretary team e Ring transfer keys only in an executive secretary team As ateam member you can also program these keys yourself MU LAP key Direct station select Hunt group join leave Ring trans fer on off gt page 52 You can also program a call forwarding key Forward Line for each line Using Trunk Keys A separate trunk is assigned to each team member All other team members have the same trunk keys for these trunks on their tele phones This means that every team member can use all pro grammed trunk keys Each team member can also be reached under a separate station number if one was ass
85. unction and press the OK dialog key to display additional entries 44 If You Cannot Reach a Destination Step by Step Delete V gt En Program Service Speaker E Mex gt Override Me Deleting a displayed entry Press the OK dialog key to confirm your selection Ending callback display Select and confirm Press the key The LED goes out Press the key The LED goes out Call Waiting Camp On Precondition You have dialed an internal number and hear a busy signal It is important that you reach the called party Wait approx 5 seconds until Camp on appears on the display and the busy tone is followed by the ring tone The called party can then respond gt page 14 ill The called party can prevent automatic call waiting gt page 15 If this function is configured contact System Support you will immediately hear the ring tone and the message You are camped on will be displayed Busy Override Joining a Call in Progress This function is only available if it has been configured by the service technician contact System Support Precondition You have dialed an internal number and hear a busy signal It is important that you reach the called party Select and confirm Enter the code The called party and person to whom this party is talking hear an alerting tone every two seconds If the called party has a system telephone with
86. unction keys Additional Team and Executive Secretary Functions gt page 73f To help working and project groups work together more efficiently the service technician can configure a variety of team functions depending on your preferences when working in the team You can use these team functions in addition to the basic and enhanced functions In addition to call pickup hunting groups group call and call distribution groups you can also set up teams with multiple lines per telephone You can tell if a telephone has trunk keys if your station number and the numbers of your col leagues are programmed on trunk keys You can access all lines and can also conduct dif ferent calls simultaneously on multiple lines Another team function category includes the executive secretary functions which are configured by the service technician You can use executive and secre tary functions in addition to the basic and enhanced functions as well as other team func tions An executive secretary telephone has DSS keys for the executive or secretary trunk keys for the executive and secretary as well as ring transfer keys Using the Telephone Efficiently e You probably have certain colleagues or external parties with whom you talk on the phone especially frequently To dial these numbers faster and more conveniently you can save them on keys Saving station numbers for repertory dialing on keys gt page 50 e All too often you reach a busy l
87. ur telephone from the call distribution cycle for a programmable period of time until you log back on Program Service IH Press the key The LED lights up gt UcD vy Select and confirm gt 403 Work on y Confirm or 403 Work off vV or Bp BID Enter the code for on or oft Turning the night service on and off for UCD E Press the key The LED lights up gt ucD y Select and confirm gt 404 UCD night on y Confirm or 404 UCD night off V or BBD Bo HULE Enter the code for on or oft Display the number of waiting calls E Press the key The LED lights up gt UcD Select and confirm gt 405 Calls in queue y Confirm or BAH Enter the code for on or off 84 Special Functions in the LAN PC Network Step by Step gt niemal SAT y or p gt Leave hunt group v or gt Join hunt group V or EHH HAH Special Functions in the LAN PC Network If your telephone is operating in a T Octopus F Server environment multiple T Octopus systems are interconnected via a LAN Local Area Network e g proprietary PC network Your telephone calls are con ducted via the LAN PC network If this is the case you must take certain special features into consid eration when performing various functions These are described be low Leaving a Hunt Group Group Call Precondition you belong to a hunt group group call gt
88. xecutive Secretary Functions Team and Executive Secretary Functions With Trunk Keys 2 73 USING Trunk KEY Save parien peiie eee tied EEEE gaara E N IEEE RENEI 13 Answering Calls With Trunk Keys 0esce ence eee e tens nrnna 74 Making Calls with Trunk Keys 0 00 00 cece cece eee cnet eet e eens teeta neeneenes 74 Using a Trunk Key to Place a Call on Hold and Retrieve It Again 00au 74 Switching Between Phone Calls on Multiple Trunks 0 c0eseeeee ences 75 Forwarding Calls on Lines s 00 00 c cece cece cece eee ence e ene e eae en rerne 15 Using DSS KeySi sii ases seek lo teale nk Meats jada a Seale ds bahar aged 17 Using DSS Keys to Answer Calls 0 0 000 cece cece entree net eee eee TT Calling a Team Member Directly n aaan T1 Transferring a Call in ProgreSS 0 cece eee e ence cece tet ee eset eet neenennes 18 Accepting a Call for Another Team Member 0ccce cece ence ee ene tee nrnna 78 Joining or Leaving a Group Call Not for the Executive Telephone in an Executive Secretary Team 0 e eee 78 Transferring Calls Directly to the Executive Only in an Executive Secretary Group 19 Contents Using Other Team Functions 000 80 Turning Group Call Oniand Offic sicite iewasecia a dnw 80 Accepting a Call for Another Member of Your Team 0c cece eee e eee cnet ences 82 Activating and Deactivating a Ringing Group 6 c eect eect 82 Unif

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