Canon MF4690 All in One Printer User Manual
Contents
1. All Mail News Directory Service A gt Account Type Connection Remove Atest mail default Any Available e Set as Default Import Export Set Order Close 3 Click the Mail tab 4 Select the account you are using Click the Properties button The Properties dialog box appears D Clickthe Servers tab a i D a a J a p oO 5 f 3 Di J D Ke E EI 3 me i oO Lo oO t Ki Checking the Information Required for the Setup da Checking the Information Required for the Setup 6 Confirm the server names for Outgoing mail SMTP test Properties General Servers Connection Security Advanced Server Information POP3 server My incoming mail server is a Incoming mail POP3 pop company com Outgoing mail SMTP smtp company com Incoming Mail Server SMTP server address Account name account Password eeeccee Remember password C Log on using Secure Password Authentication Outgoing Mail Server My server requires authentication When SMTP authentication is used this check box is selected 7 Click Settings of Outgoing Mail Server 8 Confirm Account name user name authorized by SMTP server and Password Outgoing Mail Server Logon Informatio2. To store a scanned document to your USB memory follow the procedure below Before Using the Scan to USB Feature Note the followings so you can use an appropriate USB memory Supported file systems of a USB memory are FAT 16 and FAT 32 Supported maximum sizes of a USB memory are as follows FAT16 2GB FAT32 8GB USB memory with security function or card readers are not supported USB memory used with an extension cable is not supported Use of a USB memory through a USB hub is not supported A USB memory that does not comply with USB specifications is not supported In other cases not mentioned above depending on the type of USB memory used images may not be saved correctly Storing a Scanned Document to Your USB Memory eeeeeeeeeeceoeeeeeeeeceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee8 To store the scanned document to your USB memory follow the procedure below 1 Insert a USB memory into the USB memory port on the front of the machine ny Q y Wd Lo a DI e Lo D bt oO DI Ei Le D Using the Scan to USB Feature Wi Using the Scan to USB Feature note Insert the USB memory straight into the USB memory port Inserting the USB memory diagonally or inserting the USB memory that does not comply with USB specifications may damage the USB memory port 2 Place a document on the platen glass or load it in the ADF 3 Press SEND FAX repeatedly
3. To set up this feature follow the procedure below using the Remote UL 1 Start the Remote UI Login in Administrator Mode note For details on starting the Remote UI see Starting the Remote UI gt P 17 2 Click Device Select Network from the menu JI Be En Jew Favorites Took Heb SEET CES Status Printer Ready to print Scanner Bandy tosa O Tax Ready to send or receiving fax Comman Paper Information 7 Lettec LTR Plan Paper En Plain Paper Using the Scan to E Mail Feature 3 Click Change D Remote Ul lt Device gt 192 168 222 58 Microsoft Internet Explorer Be En Jew Favorites Took Heb Li O OG Prove d rue e 3 88 Soe Greco s 92 168 222 58 _pet html E gt Kah he CT aa Interface Fast Ethernet 10 100BaseT Ethernet Driver Settings Manual Detect Transmission Rate UE MAC Address 00 00 85 8B E5 67 Use SNMP On Community Name iaidd Comsmirity Neme Mot Specified SMILE Writablet On EZEIN SIG Wiitable2 oe Dedicated Port On v IP 125MB Da Startup Tine Obtain an IP Address Automatically On DHCP On BOOTP ce DE ce TP Address 192 168 222 5B Subnet Mask 2552552550 Gateway Addres 192 1682221 Primary Server DNS 192 168 222 10 Sevendary Server DNS 0 0 0 0 a aunqea IEIW 3 0 ULIS ay Buen 20 Using the Scan to E Mail Feature a Using the Scan to E Ma
4. For details on the setup procedure see Configuring a Shared Folder gt P 6 23 of Setting Up a Computer as a File Server in Chapter 6 Network in the Reference Guide Setup and confirmation on the computer Confirming if the functions required for setting up the shared folder are installed Setting up the shared folder Setup from this machine Registering the destination file server Using the File Server Feature You can operate the Scan to File Server feature in the same way as the Scan to E mail feature See Sending E Mails gt P 25 and test the feature v The setup is completed Checking the Information Required for the Setup da Checking the Information Required for the Setup Make sure you have the environment and information required for the Scan to E Mail feature Checking the Information Required for the Scan to E Mail Feature If you just want to send a scanned document using the Scan to E Mail feature you can set your e mail account you are currently using to this machine To make settings the following information is required note If you set your e mail account you are currently using to this machine to receive e mails this machine may receive the e mails If you use the e mail reception feature of this machine you need another e mail account For details on the e mail reception feature see Preparing to Receive E Mails P 28 SMTP server addr
5. To use this machine on the network you need to make settings such as an IP address By default this machine obtains the necessary information such as the IP address automatically using DHCP Therefore if the network is placed under DHCP management you don t need to set the IP address If you want to use a fixed IP address obtain necessary information such as the IP address from the network administrator E whatis it DHCP DHCP is a protocol to automatically assign information required to connect a computer to Internet such as the IP address Using DHCP the IP subnet mask DNS and gateway addresses can be set automatically Normally a router acts as the DHCP server What Can I Do with This Machine What Is the Scan to E Mail Feature eeeoeeoeeeeoeoeceoeoeoeoeoeeceoeoeoeeoeoeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeee eee 8 This feature allows you to scan and attach a document to an e mail and send it directly from this machine without a computer If a recipient s address is registered up front you can do this very easily This feature is useful when you want to send a reference material to your customers or peers as soon as possible What Is the Scan to USB Feature This feature allows you to store a scanned document directly to a USB memory You can be ready for storing a document just by inserting the USB memory into this machine Since you can store scanned documents directly to the USB memory this feature is useful when yo
6. settings see Interface Settings gt P 6 6 of Basic Network Settings in Chapter 6 Network in the Reference Guide Sent the E Mail but It Is Not Delivered to the Recipient Did you enter the correct e mail address of the recipient Check the address Period etc Forgot E Mail Settings If you forgot the settings such as SMTP server address and POP server address you can check them using your e mail software For details see Checking the E Mail Account gt P 10 9 E r D n 7 o 9 E 5 Dei Canon CANON INC 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan CANON U S A INC One Canon Plaza Lake Success NY 11042 U S A CANON CANADA INC 6390 Dixie Road Mississauga Ontario LST 1P7 Canada CANON EUROPA N V Bovenkerkerweg 59 61 1185 XB Amstelveen The Netherlands CANON FRANCE S A S 17 quai du Pr sident Paul Doumer 92414 Courbevoie Cedex France CANON COMMUNICATION amp IMAGE FRANCE S A S 12 rue de l Industrie 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese Ml Italy CANON ESPANA S A c Joaquin Costa 41 28002 Madrid Spain CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde
7. POP password Authentication method 1 POP before SMTP 1 SMTP authentication SMTP user name SMTP password For each information read Checking the E Mail Account gt P 10 in this document and then check the items shown in the image on the next page Using the Scan to E Mail Feature POP server address Incoming mail POP3 pop company com POP account POP password Receiving E Mails Using Using the Scan to E Mail Feature WW Subject Main body E mail address of this machine From aecount2 lt account2 organization company com gt E mail address of the sender J Date Mon 11 Jun 2007 18 41 41 0700 l Subject hello Date hello test Properties General Servers Connection Security Advanced Server Information My incoming mail server is a POP3 server Outgoing mail SMTP smtp company com Incoming Mail Server Account name accounti Password eecccee M Remember password C Log on using Secure Password Authentication Outgoing Mail Server C My server requires authentication For details see Setting Up E Mail gt P 6 16 of Chapter 6 Network in the Reference Guide This Machine When this machine receives the e mail it prints out the e mail that looks like below PageNo 01 To lt account1 organization company com gt a I Using the Scan to USB Feature
8. Recall Pause Coded Dial Address Book Eniarge Reduce Density Image Quality L COPY SEND FAX SCAN imagecLass nr 4 ba0 Additi Functions 0 0 z Se Se a D 2 S S H Oz O S OK One touch key press the one touch key 01 to 08 Ifthe address has been registered to a coded dial code Hook Recall Pause Coded Dial Address Boo Em niarge Reduce Density Image Quality cA S COPY SEND FAX SCAN Oo ou System ey ABC DEF o Se SE sel Gauge Clear o c OSS Coded dial code press Coded Dial then enter the 3 digit code 000 to 191 using the numeric keys 4 Press Start mage Quality Collate 20n1 e Enlarge Reduce Density H Energy Saver D 2Sided 7 Stop Reset O Ha A NY Start J ten z PORS Clear a O Processing gt Q00 T If you place a document on the platen glass press a or to select the document size then press OK If you want to scan more than one document using the platen glass scan them one at a time To do that you need to press Start for each scanning Once you finish scanning all the documents press OK a 5 Q Cad Sr D n A v 3 mz O A o oO D ot c Using the Scan to E Mail Feature WW Using the Scan to E Mail Feature 5 The e mail with the scanned docu
9. Sydney N S W 2113 Australia CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 China CANON SINGAPORE PTE LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore 098632 CANON HONGKONG CO LTD 19 F The Metropolis Tower 10 Metropolis Drive Hunghom Kowloon Hong Kong 120V FT5 1379 000 CANON INC 2007 PRINTED IN JAPAN OR KOREA
10. switch That completes the connection of the network cable Please proceed to Setting the IP Address gt P 14 Setting the IP Address Setting the IP address to the machine allows it to communicate with computers on the network There are two ways to set the IP address Automatic setting By default the IP address is assigned to the machine automatically by the DHCP server Therefore all you have to do when using DHCP is just to connect the network cable and turn on the main power switch of the machine To confirm the assigned IP address please proceed to Checking the Communication gt P 14 Manual setting In this setting you enter the IP address subnet mask gateway address manually For details on this setting see Specify the IP Address Settings gt P 21 in the Starter Guide Once you complete the setting please proceed to Checking the Communication gt P 14 Checking the Communication To make sure this machine is communicated with the network properly follow the procedure below note Ifthe department ID management or user ID management is used you may need to enter a department ID or user ID For details see Chapter 8 System Manager Settings in the Reference Guide It takes about a minute for the machine to get connected to the network after you turn on the main power switch After that follow the procedure below to check the communication 1 Press Ad
11. to select lt USB MEMORY B amp W gt or lt USE MEMORY COLOR gt then press OK Es Pc Dial Address Book Enlarge Reduce Den copy SEND FAX scan ene a gt System Monitor Di Sidi image sS i H 0 View Additional Settings Functions Toner Gauge ba a O GO 4 O o ere a ei H AHH JU Using the Scan to USB Feature 4 Press Start Enlarge Reduce Density Image Quality Collate 2on 1 Energy Saver D 2 Sided OO O Stop Reset O I JKL Start J geg D Clear Processing Data gt gt Tone If you place a document on the platen glass press a or to select the document size then press OK or Start Once lt USB STORE COMPLETE OK TO REMOVE USB gt message appears remove the USB memory To scan another document press OK or Clear and then repeat the procedure from step 2 note If you want to make advanced settings such as a file format and resolution press OK instead of Start For details see Scan Settings gt P 5 6 of Scanning to a USB Memory in Chapter 5 Printing and Scanning in the Reference Guide 5 Make sure the document is stored to your USB memory To do that remove your USB memory from the machine and insert it into the USB port of your computer Then make sure the scanned document is stored in PD
12. Canon Easy Sending Guide Instructions on how to set up and use the send features imagecLASS MF4640 Legal Notices Trademarks Canon the Canon logo and imageCLASS are trademarks of Canon Inc Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated Microsoft Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and other countries Windows Vista is a trademark of Microsoft Corporation in the United States and other countries All other product and brand names are registered trademarks trademarks or service marks of their respective owners Copyright Copyright 2007 by Canon Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Disclaimer The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON INFRINGEMENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR
13. Communication tz P 14 However replace 000 with 0 Please see the example below Ex 192 168 000 008 gt 192 168 0 8 3 Select Administrator Mode Leave the Password field blank Click OK Using the Remote UI is Display Language Engish Canon prs era note If the department ID management or user ID management is used you may need to enter a department ID or user ID For details see Chapter 8 System Manager Settings in the Reference Guide Using the Scan to E Mail Feature To set up and use the Scan to E Mail feature you need to make settings based on the flow below Setting up the E Mail Send Feature gt P 19 Using the Remote UI you make settings to send e mails Setting up the E Mail Reception Feature gt P 28 You make settings to receive e mails If you want to use the Scan to E mail feature only you don t need to make this setting Registering E Mail Addresses gt P 23 Using the Remote UI you register the e mail addresses Test Sending an E Mail gt P 25 You send an e mail to a registered address for testing the feature The setup is completed 1N 2 4 IEIW 3 0 ULIS y Buen A Using the Scan to E Mail Feature WW Using the Scan to E Mail Feature Setting Up the E Mail e eeeeeeoeonoeoeed e eeeoee H Send Feature eeeeeeeeeeeeoeeeeeeeeeeeeeeeeeeeeeeeeeeeee
14. F format in the root directory of your USB memory Removable Disk H Ele Edit View Favorites Tools Help O O B Psh Py Folders E Kay ot F D Lo ay Di ot OO Wn es bt oO DI ct Le oO A 0001_0001 pdf File and Folder Tasks Adobe Acrobat Document 2 KB CI Make a new folder e Publish this folder to the Web KI Share this folder Other Places d My Computer My Documents Shared Documents vd My Network Places Using the Scan to USB Feature ay Using the Scan to USB Feature ifthe scanned document is not stored The error message on the display helps you determine the cause of the problem For details on the messages see LCD Messages gt P 10 13 of Chapter 10 Troubleshooting in the Reference Guide When an error occurs this machine prints out an error report that includes an error code The code helps you determine the cause of the problem For details on the codes see Error Codes gt P 10 21 of Chapter 10 Troubleshooting in the Reference Guide Troubleshooting Cannot Get Connected to a Network Did you set the correct Ethernet type and communication mode You may need to set the Ethernet type and communication mode depending on the router or hub to which the machine is connected Please see the manuals of the devices to which the machine is connected or consult with the network manager For details on how to make
15. LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL Introduction Thank you for choosing this machine This machine provides useful features including Sending an e mail with a scanned document attached Storing a scanned document to the USB memory connected to this machine Storing a scanned document to a shared folder in a computer This document describes the setup procedures and instructions mainly of the following features Sending an e mail with a scanned document attached Storing a scanned document to the USB memory connected to this machine As for the feature below read this document and the manuals that came with this product so you can set up and use this feature easily Storing a scanned document to a shared folder in a computer Before using this machine please read this document carefully to maximize these features Contents Legal Notices eneseesee eessen eeeKE RER EEEEE ERR EEEEEER EE EE EEEREEEEEEEEEREEEEEEEEEEEER EE EE EE EE tre 1 Introduction seenen eene neen eene enee enee ee ee EE EE EE EE EE EE EE EEE ENEE EE EE EE EEEEEEEEE EE ERR EEE Ee 2 Contents es eseseee ege ree EE EE EEE EE E EE EE EE EE EEEE EE EE EEEE EE EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE EE EE EE EE Ee 3 What Can I Do with This Machine ssssssssccssosocsosococosococossocososococsosocoossocossosososoo 4 Useful Features of This Machine System ENVirONMENteveerseesseesseesseesseeeseeescesssssscsessseessess
16. are correct and then press OK Turn off the main power switch of the machine Wait for 10 seconds and then turn on the switch That completes the setting of the E Mail Send feature Please proceed to Registering E Mail Addresses gt P 23 a Q a gt D Lo a DI e T E al oO DI Ei sS D Using the Scan to E Mail Feature WW Using the Scan to E Mail Feature Registering E Mail Addresses eeeeeeeeoeoeeeoeeeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee Using the Remote UI register e mail addresses 1 Start the Remote UI Login in Administrator Mode note For details on starting the Remote UI see Starting the Remote UI gt P 17 2 Click Address Select One touch Speed Dial or Coded Dial from the menu 3 Click None or the number next to None Using the Scan to E Mail Feature 4 From Type select the e mail address you want to send to EE T e Name E mail address Enter a recipient s name max 16 characters including spaces Enter the recipient s e mail address In this step please enter your e mail address so that you can check if the E Mail is Delivered For details on how to check it see Checking If the E Mail Is Delivered gt P 27 5 Make sure the settings are correct and then press OK That completes the r
17. ditional Functions Enlarge Reduce Density Image Quality Collate 2 COPY SEND FAX SCAN e imageCLASS 2 Sided NF 4ba0 O K St 4 4 S Lo Wd ct me F oO ke gt a a Wd Lo Lo Setting the IP Address By Setting the IP Address 2 Press a or to select lt SYSTEM SETTINGS gt then press OK ADD FUNCTIONS 11 SYSTEM SETTINGS Press lt or gt to select lt NETWORK SETTINGS gt then press OK SYSTEM SETTINGS 5 NETWORK SETTINGS Press lt or to select lt VIEW IP ADDRESS gt then press OK NETWORK SETTINGS 6 VIEW IP ADDRESS Press lt or gt to select lt IP ADDRESS gt lt SUBNET MASK gt or lt GATEWAY ADDRESS gt then press OK VIEW IP ADDRESS 1 IP ADDRESS If the machine is communicated with the network properly the IP address subnet mask and gateway address are displayed note We recommend you to take a note of the IP address you confirmed here because you need it for Starting the Remote UU gt P 17 Press Stop Reset to return to the standby mode If they are not displayed that indicates that the machine is not communicated with the network Please check the setting of the IP address Using the Remote UI The Remote UI allows you to access and manage the machine connected to the network from a web browser The
18. egistration of the address Please proceed to Sending E Mails gt P 25 a Q a gt D Lo a DI e T E al D DI Ei S D Using the Scan to E Mail Feature WW Using the Scan to E Mail Feature Sending E Mails eeeeeeeeeoeoeeeeeeeeeeeeeceeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeeeeeeeeee ee To check if the e mail is delivered to the recipient s address follow the procedure below note When you use the Scan to File Server feature you can operate it in the same way as described below In that case the destination is the shared folder in the computer 1 Place a document on the platen glass or load it in the ADF 2 Press SEND FAX repeatedly to select EMAIL COLOR gt or lt E MAIL BLACK AND WHITE gt then press OK dDial Address Book Les Enlarge Reduce Den 2 Ba copy SEND FAX SCAN aC System Si A ZS Monitor image s 2 Sided O CS g O 04 GHI J O View Additional Settings Functions 3 CG eh Toner 08 Gauge Clear 0 OU ess Tone lt E MAIL COLOR gt Sends the e mail with a color image in PDF format attached lt E MAIL B amp W gt Sends the e mail with a black and white image in PDF format attached Using the Scan to E Mail Feature 3 Specify the address with a one touch key 01 to 08 or a coded dial code 000 to 191 Ifthe address has been registered to a one touch key E mail PC Hook
19. ess Authentication method Memo The server address that is used when sending e mails The following two authentication methods are supported SMTP authentication The method in which the SMTP server checks the user name and password before sending e mails Many Internet service providers use this method POP before SMTP The method in which the POP server checks the POP address and POP password before sending e mails If the provider uses this authentication method you need to set up not only the Scan to E mail feature but also the e mail reception feature For details on the e mail reception feature see Preparing to Receive E Mails gt P 28 SMTP server address Authentication method LI POP before SMTP L SMTP authentication SMTP user name SMTP password Checking the Information Required for the Setup Checking the E Mail Account You can check the details of your e mail account you are using in your e mail software Taking Outlook Express 6 x e mail software included in Windows XP as an example this document explains how to check the e mail account note If you are using Windows Mail e mail software included in Windows Vista you can check the e mail account in the same way as described below If you are using Outlook Express 6 x 1 Start Outlook Express 6 x 2 From the Tools menu select Account The Internet Account dialog box appears Internet Accounts
20. helps you determine the cause of the problem For details on the codes see Error Codes gt P 10 21 of Chapter 10 Troubleshooting in the Reference Guide Using the Scan to E Mail Feature Preparing to Receive E Mails If the provider uses POP before SMTP as the authentication method to send e mails or if you want this machine to receive e mails you need another POP 3 e mail account for this machine in addition to the e mail account you are currently using For details on the issue of another e mail account please consult with your internet provider or network administrator To make settings the following information is required E mail address The address that is provided by the network administrator or the internet provider you are using SMTP server address The server address that is used when sending e mails Authentication method SMTP authentication POP before SMTP POP server address The server address that is used when receiving e mails In some cases the address is same as the SMTP server address POP account This is sometimes called as a mail account or mail ID POP password The password that is required to receive e mails note Please note that this machine can only receive plain text e mails without any attached files This machine can not receive HTML mails Memo E mail address SMTP server address POP server address aunyea EW 3 0 ULIS ay Duren A POP account
21. il Feature 4 Set up the E Mail Send feature SMTP server Enter the SMTP server address you confirmed in Checking the Information Required for the Scan to E Mail Feature gt P 9 E mail address If you have the e mail address for this machine enter it You can also leave this field blank SMTP authentication The method in which the SMTP server checks the user name and password before sending e mails Many Internet service providers use this method POP before SMTP The method in which the POP server checks the POP address and POP password before sending e mails If your provider is using POP before SMTP as the authentication method select ON for POP Authentication before Send on the next screen To use this method you need to make setting to receive e mails using the POP protocol For details see Setting Up E Mail P 6 16 of Chapter 6 Network in the Reference Guide 5 6 7 Using the Scan to E Mail Feature Specify an authentication method When the SMTP authentication is used SMTP Authentication SMTP AUTH Select ON User name Enter the SMTP server address you confirmed in Checking the Information Required for the Scan to E Mail Feature gt P 9 Password Enter the password that you confirmed in Checking the Information Required for Scan to E Mail Feature gt P 9 Make sure the settings
22. items you can set using the Remote UI can be also set using the operation panel This manual describes the procedures to set the items below For the procedures to set the other items see Chapter 7 Remote UI in the Reference Guide Setting Up the E Mail Send Feature gt P 19 Registering E Mail Addresses gt P 23 Setting Up the Remote UI Terericrerererererrerrrrr errr rrr rr rrr rrr rrr erer err rrr rere rer rere The Remote UI has been confirmed to work in the following system environments GO Microsoft Windows 98 98SE Microsoft Windows Me Microsoft Windows 2000 Professional Microsoft Windows XP Microsoft Windows Vista Web browser Microsoft Internet Explorer 5 01 ServicePack1 or later Netscape Communicator Navigator 6 0 or later except Netscape Communicator 6 IN aJowWay ay Dun hh Using the Remote UI Starting the Remote UI eeeeeeeeoeoeoeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeeeeeeeeeeee To start the Remote UI follow the procedure below 1 Start the web browser 2 Enter the IP address you confirmed in Checking the Communication gt P 14 in the address bar then press Enter on the keyboard File Edit View Favorites Tools Help sech E x a A JO search o Favorites O The Remote UI screen appears note When you enter the IP address in the address bar remove leading and trailing zeros from the IP address you confirmed in Checking the
23. ment attached is sent to the destination note If you want to make advanced settings such as a file format and resolution press OK instead of Start For details see Send Settings E Mail File Server gt P 4 7 of Scan Settings in Chapter 4 Sending and Receiving in the Reference Guide Checking If the E Mail Is Delivered Use the e mail software to make sure the e mail sent from this machine is delivered to the address you registered at step 4 in Registering E Mail Addresses gt P 23 If the e mail software receives the e mail properly it is delivered from this machine The unit name that is registered to this machine is displayed in the sender field Inbox Outlook Express File Edit Ven Tools Message Help 8 9 3 i S sl MW Create Mail Rep Forward Print Dele SendjRecy Addresses Outlook Express S Local Folders D Outbox Sent tems Deleted Items Drafts note lf an e mail address or nothing is displayed in the sender field this indicates that the unit name is not registered Be sure to register the unit name For details on how to do it see Register Sender Information gt P 17 in the Starter Guide The scanned document in PDF format is attached to the e mail If you have not received the e mail Make sure all the settings you made are correct When an error occurs this machine prints out an error report that includes an error code The code
24. n O Use same settings as my incoming mail server Log on using Account name account Password evcccces Remember password O Log on using Secure Password Authentication Checking the Information Required for the Setup note If your provider is using POP before SMTP as the authentication method you need the setup information of the e mail reception feature as well For details on the e mail reception feature see Preparing to Receive E Mails gt P 28 The password you entered is hidden with bullets so you need to check it using a notification of the setup provided by the provider 9 Once you complete the confirmation click Cancel to close the Outgoing Mail Server dialog box 10 Click Cancel to close the Properties dialog box 11 Click Close to close the Internet Accounts dialog box Q y D a a De Cd Gr D 3 3 Di J D Ke Le o 3 me i oO Lo oO t 5 Connecting a Network Cable D Connecting a Network Cable To connect the network cable follow the procedure below 1 Remove the seal from 10Base T 100Base TX port on the back of the machine 2 Connect one end of the Category 5 or greater twisted pair cable to 10Base T 100Base TX port Connect the other end to the network router or hub LI e IN 3 Turn on the main power
25. sing a web browser software such as Microsoft Internet Explore Using the Remote UL you can make settings more easily and quickly than using the operation panel on this machine Setting up the Send Feature Setting Up the Scan to USB Feature eeoeeeeeeeeeeoeoeeeeceeeeeoeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee To use the Scan to USB feature settings such as the network connection are not required For details on how to use this feature see Using the Scan to USB Feature gt P 30 Setting Up the Scan to File Server Feature To use the Scan to File Server feature you need to set it up as described below After you complete the Checking an IP Address step see the Reference Guide that came with this machine to continue the setup Connecting a Network Cable P 13 You connect the machine to the network environment Setting the IP Address gt P 14 You make sure the correct IP address is set Lo Wd ot Gs Q o E oO Lo oO a ap D DI ot E oO Setting up This Machine You set up this machine to use the Scan to File Server feature For details on the setup procedure see Settings from the Operation Panel gt P 6 21 of Setting Up a Computer as a File Server in Chapter 6 Network in the Reference Guide Setting up the Computer and Registering the Destination You set up the computer to which you want to store a scanned document and register the destination
26. sscsssesscessoesssusssesssssssessssssssssssssssesssenssosssssseessssssssssassoassesssessesaseats What Is the Scan to E Mail Feature ssssssssssssssssssscssssscssessessenssnssnssssesssssessessesssssessnssessessessessessessessesseses 6 What Is the Scan to USB Feature sssssssessssssssssssssssscsssssessessessenssnssnssnssssessessesssesssssssessessessessessessessessosseses 6 What Is the Scan to File Server Feature e sessssesssesesesesseeesesososossesesesoseseoseonoososessnosonoosoossesoesoonsesacososssosss 6 Setting Up the Send Feature eeseesseereeereeeeeeeEEEESEEESEEEEEEEEESEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEe 7 Setting Up the Scan to E Mail Feature vesssssssssssscscnsersssscssesssssessececsscecessecessasassssacasescecesceseesaseesasateeeeeeree 7 Setting Up the Scan to USB Feature ssscscssssssssssnssessessesssssesssssessessessessessesssnssssssssssssssssssssssenssssassossones 8 Setting Up the Scan to File Server Feature ssssssssssssssesesessssecssessscsseesessneeeseseseseeeseseseeeeeesseeceeseneseseneeeese 8 Checking the Information Required for the Setup esseeeeeeseeeeeeeseseeseceeseeoecececoeeocceosee 9 Checking the Information Required for the Scan to E Mail Feature nennen 9 Checking the E Mail ACCOUN dE 10 Connecting a Network Cable sseeseesesesee ege RER EEEREEEEEEEEEE EE EEEEREEEEEEEEREEEREEEeN 13 Setting the IP Address eneseeegeseeeeegeEE ER EEEEEEEEEEEEEEEEREEEEEEEEEEEEEEEEEEERE REES Een 14 Checking the CommunicatiOn essssesss
27. sssessesssssssesesssossusesesososoecuseoesosousceusesesoseeseosoeseoseseseosoereosessoeossssssssesse 14 Using the Remote U sssesssscccccccccoccococcccococcocccocococceccscocococoscococeseocoscococococoscosesescocsceoe 16 Setting Up the Remote U sessesesssssessssessossesesssosssoasesesososousesesososocsuseoesosouseseseseosoosseoeoeseoseseseososssosesssesessssossssse 16 Starting the Remote Ul sessssesssssssessesssssessseesesososousesesesososeosesesososesessesnooseseessosseoereeseosoeseoeososeonoeseonsssosssossssssssoe 17 Using the Scan to E Mail FeatUre eeesseeseeeeeeseecesceseoeececeeceeecocoeeoecoeeeoecoeoeeocoecoeoeceecosee 18 Setting Up the E Mail Send Features 19 Registering E Mail ke TTT Sending E Mail S tssssssssssssssssssssssessessessassassassossessessssssessessessessessessesscsscnscnscnsessessessessessensonsessassossosssssossossossessases Checking If the E Mail Is Delivered Preparing to Receive E Mails Using the Scan to USB Feature seeeseeseeseeeeeeseececccseoeeoececceeeeoeoeecesoeeeoeeocceeoeoeceeoeceeceeee Before Using the Scan to USB Feature esssssrcscscsscsscssssssssssssssssssssssssssessessssnsssssssssessessessessessessessensensensenes 30 Storing a Scanned Document to Your USB Memory suet sbass sau sueupescossssessin EE sosoousseussnesse 30 Troubleshooting Deg ee Edel geg geg EEN Cannot Get Connected to a Network sss ssssssesssnsesrcsssrssssssnseserensssssssensensesessssssssensesssecssssscsenesssssnssssacsonsssseeeess Sent
28. the E Mail but It Is Not Delivered to the Recipient Forgot E Mail Settings PPEP IEEE AE OIE OSAP O I EEE PE A OI IOE A IO O OEE OEE EE O E What Can I Do with This Machine Useful Features of This Machine errrrrrrrerrrrrrrrrrrrrrrrrrrr rrr rr rrr rr errr rrr err ere eee ee ee In this document each of the following features is called as Scan to E mail feature sending an e mail with a scanned document attached Scan to USB feature storing a scanned document to the USB memory connected to this machine Scan to File Server feature storing a scanned document to a shared folder in a computer In this document these features are collectively called as Send Feature To use the Scan to E mail and Scan to File Server features this machine has to be connected to a network To use the Scan to USB feature the machine does not have to be connected to the network L ULYPEN SIYL YUM OQ ULD PPUM EN What Can Do with This Machine Ki What Can Do with This Machine System Environment The information and setup procedures in this document are based on the network environment where Other computers have already been communicated with Intranet or Internet There are devices to which this machine is connected such as a router and hub This is a sample network configuration to use this machine Scan to E Mail feature Scan to File Server feature Shared folder Intranet Intranet
29. u want to scan documents such as reference materials for a meeting and carry the data Ufa memory What Is the Scan to File Server Feature This feature allows you to store a scanned document to a shared folder in a computer on a network This is very useful when you want to back up a document that is used on a regular basis such as a quotation form or when you want to share the information on a project with your peers Computers on the netwok ZauIDEW SIYL YUM OQ ULD PYM EN Setting Up the Send Feature X Setting Up the Send Feature This section describes the settings you need to make before using the Send feature on this machine Setting Up the Scan to E Mail Feature You need to make various settings to use the Scan to E Mail feature Use the flow chart below to understand the setup procedure Checking the Information Required for the Scan to E Mail Feature gt P 9 You check the information required for the Scan to E mail feature Connecting a Network Cable P 13 You connect the machine to the network environment v Setting the IP Address gt P 14 You make sure the correct IP address is set v Starting the Remote UI gt P 16 Using the Remote UI you set up the machine v Setting up and Using the Scan to E Mail Feature gt P 18 You set up and test the Scan to E mail feature v The setup is completed note The Remote UI allows you to remotely make various settings of the machine u
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