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Canon HFG10 Camcorder User Manual

1. 10 10 Dest 0 On Hook Chain Direct me E Reall Add Dest _ oO a g a oO Ready to send 10 10 Address Book Ext Address Book All 7 Hsia 001 sla 123456 123456 __ 002 789012 789012 c I i 1 1 003 F ABCDEF 567890 ca 004 5 GHIIKL 111111 GB0426_03 3 N Cancel lt ESA e 2 Edit or delete the destination To edit the destination E a a 10 10 Ready to send 10 10 Address Book All Iva 019 HA Sales department 1 002 1 Support department 001 H SYSTEM DEP 003 fh Sales department 1 Member 2 Menu Cancel Next gt GB0785_00 GB0396_01 Use V or AN to scroll up and down Select the destination contacts or group to edit You can specify a destination by address number by pressing the Quick No Search key Ready to send 10 10 Use V or AN to scroll up and down Sales department 1 Address Number E mail Address Cancel GB0786_00 Change the information as needed by pressing the item in question 2 9 Registering Destinations gt Registering Destinations in the Address Book Ready to send 10 10 Name Sales department 1 Address Number Auto E mail Address GB0786_00 Vv aer l d To delete a member group To delete a member from a group select the destination you wish to delete and press Delete the trash can icon 10 10 Name Support department Address Numb
2. Add Dest wv 4 Bex F AX a Book Ext a Book One Touch TaN Functions ve Favorites M El som Quick No Clear Search Enter C T Processing Memory lAttention Touch panel Displays Processing Blinks during fax transmission and reception g buttons for configuring Memory Blinks while the machine is accessing the fax 8 machine settings memory or USB memory general purpose item Attention Lights or blinks when an error occurs and a job is stopped Numeric keys Clear Clears entered numbers and Reset Returns settings to their JKL z 0 Ps a 5 I x N Enter numbers and characters default states symbols 7 Quick No Press to specify a registered Stop Cancels or pauses the Search destination by a number such printing job in progress 0 0 as a speed dial or address number Enter Finalizes numeric key entry Start Starts fax transmission and finalizes screen during and processing of setting of functions Operates settings linked with the on screen OK Before Using the Fax Machine gt Part Names and Functions Touch Panel Displays the status of the edie oe S 0 7 Displays the date and time and equipment as well as necessary check number of destinations operation messages on Pook alk boas __Recall__ SG cele Bess Add Dest Enters destinations Ss L___ Address Book Book _Ext Ad
3. GB0054_02 System Menu Counter 10 10 System Menu Counter 10 10 TX RX Common m Encryption Key Rea isration FAX Remote Diagnostics gt gt TX RX Restriction gt Iransmission GB0316_00 GB0317_00 2 Change Delete Changing 10 10 v mh I we a 2 1234567890ABCDEF Iifout 16 3 Lfnit 16 aaa La Ten i Saas Key02 1 5 Key03 Key04 GB0318_00 GB0057_50 ED Press for the encryption key you want to change enter the new encryption key and press OK Deleting System Menu Counter 2 10 Key02 1 1 5 lt p 3 Key03 Key04 a MA in JE Select the encryption key you want to delete and press Delete the trash can icon 6 38 Using Convenient Fax Functions gt Encryption 3 Finish changing deleting System Menu Counter 10 10 ti Key02 Key03 Key04 Menu GB0318_00 Press End Using the Encrypted Transmission When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NX GW N NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address transmission Register the encryption key ahead of time Register the encryption key that you decided upon with the recipient For the procedure for registerin
4. cccccceecceeeeeeeeceeeeeeeeaeeeaeeeaeeeseeseeees 6 21 Printing a Sub Address Box List ccccsccccececeeeceeeceeceeecececeeceeseeesseeesaeesaeesanees 6 22 Sub Address Transmission ci dicenedeexs devalecbossuesecesesuesuenauetuctacdupsestelenvesiesareseensssaecads 6 23 Poling C OMMMEINICANON sessin a a Aa a E SA an 6 26 Poling RAISINS SIOM cece saws a aeteehasscssaiaduksensccce nev snchcusdoise EA EEEE cee 6 26 Poling Reception setccecuecdecrdatdohezecvienecos atv saccelecswanseybedddetd EaR E OENE ea 6 30 Printing MOM a Polling BOX ssrisiiirenierinsiniascnsnnaniensninoni indani EE 6 33 CHOC RING DEAG Sesteeesccdetegete tats nan in a EEE 6 34 Deleting Originals in a Polling BOX ccccccecccsececeeeee cece eee eeseeeeeeeeseeseeeeaueeseeeseeees 6 35 ERON DUON aee EO EE EE EE E E E E E 6 36 Registering an Encryption Key cccccccscccsecceseecseeceeeseueeeueeceeeeeeeseeeseeeseesaueesaeess 6 36 Changing and Deleting Registration Contents of Encryption Key ccseeeeee 6 38 Using the Encrypted Transmission ccccccseccceecceeeeeeeeeeeeceeeseeeeaeesseeeseeeaeeeseeeseeees 6 39 Setting the Encrypted Reception 2 0 0 0 ccc cccccceeccceeeceeeceeeeseeeeeeeseeeeeeeeseeeseeeseeesseeeaes 6 42 NGIWOIK FAA cccccecesne neira TA A a A A E ntandeaehetuadeneeres teddies RNA 6 43 Flow of Network FAX Sending c ccccceeccecceeeeeeeeceeeeeeeeseeeseeeseeeeseeeseeseueeseeeseeeseeess 6 43 Flow of Network F
5. 1 9 Using a Connected Telephone gt Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine The remote switch dial is set to 55 at the factory The remote switch dial number can be changed Refer to Reception on page 9 7 Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone Lift the handset of the telephone NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 7 2 Press the remote switch dial number 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts 7 10 Checking Transmission Results and
6. Press the One Touch Keys where the destination is registered You can specify a one touch key by one touch number by pressing the Quick No Search key 3 6 Methods For Entering the Destination gt Using the Speed Dial key Using the Speed Dial key You can designate a three digit 001 to 100 One touch key number speed dial to select the destination NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 4 Display the screen Ready to send amp 10 10 La St eel On Hook Chain Direct et ac f Recall Add Dest ores Fix Fi Address Book Ext Address Bool s Functions GB0669_00 2 Enter a speed dial number Ready to send 10 10 1 Enter Destination 10 10 001 123456 002 None 003 None 1 001 100 Quick No 004 None 005 None 006 None Search 1 9 n 007 None 008 None 009 None Ba 010 None 011 None i 012 None 1 VY 3 GB0095_01 amp i l a Enter the one touch key number speed dial number with the numeric keys The entered destination is selected 3 Accept the destinations Ready to send 10 10 001 123456 002 None 003 None B 004 None 005 None 006 None 1 9 007 None 008 None 009 None 010 None 011 None 012 None A t lt GB0095_02 Cancel GB0718_00 Methods For Entering the Destination gt Broadcast
7. Register the Local FAX Numbers or Local FAX IDs of other parties The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machine If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected 9 10 Fax Settings gt Transmission Restriction Prerequisites Reception Rejection Requirements Reception Register Reject FAX numbers The sender s Local FAX Number Rejection Refer to Registering Reject FAX is not registered No on page 9 14 The sender s Local Fax Number Reception restriction settings are matches a Reject FAX No specified in Reject List in registered on the machine Reception Restrictions Refer to Setting Reception Restriction on page 9 20 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered Registering Permit FAX No NOTE Up to 25 Permit FAX numbers can be registered 4 Display the screen Use V or AN to scrol
8. You can also press Menu to perform a more detailed search TEET tos or tot Address Book All IYE 001 pi 123456 123456 cm Narrow Down __ 002 789012 789012 a Search Name 1 1 _ 003 ABCDEF 567890 amw Search No 1004 GHDKL 111111 um Sort Name L Kis Narrow Down Advanced search by type of registered destination All FAX or Group GB0426_03 Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE You may choose multiple destinations To cancel a selection press the corresponding checkbox to clear the check mark 3 Accept the destinations 10 10 Address Book All IYE V001 123456 123456 002 789012 789012 a 1 1 003 F ABCDEF 567890 a 1004 4 GHIDKL 111111 am GB0426_03 it GB0396_00 Methods For Entering the Destination gt Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 4 Display the screen Ready to send 2 10 10 Dest 0 On Hook Chain Direct Check Genco Add Dest Ss z LARA L__ Address Book Book _Ext Address Boo Address Boo One Touch RS GB0669_00 2 Select the destination 10 10 m Ko GB0095_00
9. 3 Select the registration method 10 10 Contact Group gt 1 1 1 GB0419_01 e 2 2 Registering Destinations gt Registering Destinations in the Address Book 4 Enter the destination name Sales department 1 1 Input 18 Limit 32 e E alA al qiwilje rit yfsiuldtifjoaldlop ajs d fle n i aue b l GB0057_11 Up to 32 characters can be entered For details on character entry refer to Character Entry Method on page 11 2 5 Enter the address number Select the item that you want to change 10 10 10 10 Name Sales d amp bartment 1 Address Number Auto 1 2 E mail Address L K l Press or numeric keys to enter a particular Address Number 1 250 000 250 GBO0078_02 GB0217_01 Address Number is an ID for a destination You can select any available number out of 250 numbers for contacts and 50 numbers for groups If you set 000 as the address number the address is registered under the lowest available number 6 Enter the fax number 10 10 10 10 Name Sales department 1 Lassies eral FAX gt Pause Space Backspace E mail Address 3 d L __ Description GB0078_02 GB0075_02 Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Sp
10. Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less 33600 bps JBIG ITU T A4 R 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 8 1 2 216 mm Max length 14 356 mm Automatic Document Feed Max 50 sheets with document processor Scanner Resolution Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Ultra Fine 16 dot mm x 15 4 line mm Printing Resolution 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission Max 100 destinations Substitute Memory Reception 256 sheets or more when using ITU T A4 1 Image Memory Capacity 3 5 MB standard For fax transmission and reception Report Output Sent result report FAX RX result report Activity report Status page Appendix gt Menu Map Menu Map One Touch Key page 3 6 gt Address Book page 3 4 Ext Address Book refer to KYOCERA COMMAND CENTER Operation Guide Add Dest page 3 2 Functions Original Size page 4 9 Original Orientation page 4 70
11. Kol 9 ise fo a oO GB0345_01 l Use V or AN to scroll up and down Select Reject FAX No you want to delete and press Delete the trash can icon Registering Permit ID No pee NOTE Up to 10 Permit ID numbers can be registered 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter ik E Send lt gt System Menu Counter TN gt 26 J Favorites Application V4 o Menu Counter TX RX Common Transmission GB0054_02 Reception s Ee lt Back GB0316_00 9 16 Fax Settings gt Transmission Restriction 2 Add a Permit ID No 10 10 System Menu Counter _ TX Restriction P O E ff RX Restriction 3 1 1 O Permit No List Permit ID List fo oO 5 i N J System Menu Counter 10 10 GB0355_00 Cancel 014 l e Use or the numeric keys to enter Permit ID No 0000 to 9999 and press OK 3 To register another Permit ID No repeat step 2 Changing and Deleting Permit ID No 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter I E Send lt gt System Menu Counter ey lt 3 5 E Favorites Application V4 _ Menu Counter 10 10 TX RX Common Transmission GB0054_02 Reception GB0316_00 Fax Settings gt Transmission Restriction 2 Change Delete Changing System Menu Counter
12. Send Job Log Psoe Job Log sore Waiting VY Pause All Print Jobs GBO0052_01 Use V or AN to scroll up and down Press Send Job Log to check send result Print Job Log to check receipt result and Store Job Log to check the results of file storage in Sub Address Boxes and Polling box 2 Check Status Job Cancel 0015 pig 11 GOZA OK w Canceled O 0014 B 0123456 10 10 Status Job Cancel 10 10 Result Destination Job Type ee po Job FAX 0013 B Broadcast 2 _ 0012 Broadcast 2 lt a Canceled Canceled VY Close 1 3 gt Job Name no o eoo User Name User A Vv l Use V or AN to scroll up and down End GB0187_00 GB0207_00 Press for the job in the list that you want to check A screen showing details will appear Press Close to exit 8 3 Checking Transmission Results and Registration Status gt Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report 4 Display the screen gt System Menu Counter System Menu Counter 10 10 System Menu Counter 10 10 a Language Admin Repo
13. Appendix gt Menu Map Common Settings Default Screen refer to the machine s Operation Guide Sound page 9 6 Buzzer refer to the machine s Operation Guide FAX Speaker Volume page 9 6 FAX Monitor Volume page 9 6 Original Settings refer to the machine s Operation Guide Paper Settings refer to the machine s Operation Guide Function Defaults FAX TX Resolution page 9 6 Preset Limit refer to the machine s Operation Guide Error Handling refer to the machine s Operation Guide Measurement refer to the machine s Operation Guide Keyboard Layout refer to the machine s Operation Guide USB Keyboard Type refer to the machine s Operation Guide Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Sub Address Box page 6 73 Job Box refer to the machine s Operation Guide Polling Box page 6 26 FAX page 9 6 TX RX Common page Encryption Key Registration page 6 36 9 6 FAX Remote Diagnosis page 9 6 Transmission page 9 Local FAX Name page 9 7 7 Local FAX ID page 9 7 Local FAX Number page 9 7 Print Position page 9 7 Dialing Mode Inch version only page 9 7 Retry Times page 9 7 Reception page 9 7 Media Type page 9 7 Reception Date Time page 9 7 Duplex Printing page 9 7 2
14. The latest 50 received fax data are printed as a report Description Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent Refer to Activity Report on page 8 7 N Incoming FAX Report Result Report Setting Send Result Report An activity report is printed out automatically after every 50 faxes received Refer to Activity Report on page 8 7 Description Each time you send a fax you can print a report to confirm whether the fax was sent successfully Refer to Send Result Reports on page 8 4 N RX Result Report When a fax is received you can be notified by receipt result report or e mail Refer to FAX RX Result Reports on page 8 6 Q Fax Settings gt Default fax settings Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 4 and multi purpose tray Cassette to 4 Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders Cassette 2 to 4 Value Metric Select from A4 A5 A6 B5 or Folio inch Select from Letter Legal Statement Executive or Oficio Il Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric NOTE Paper Size is only displayed when the size dial on the cassette is set to Other Media Type Set the media type to load in Cassette 1 and o
15. Contact DAE Narrow Down 001 pig Sales department 1 0123456 __ 001 Sales department 1 abc a SESUKE D 4 1 2 Y 002 Support department 0234567 cm Search No _ 002 5 Support department BOX am VY Sort Name i E iS E rad O om A G GB0428 01 Use V or AN to scroll up and down Narrow Down Advanced search by type of registered destination E mail Folder SMB FTP or FAX Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE To cancel a selection press the corresponding checkbox to clear the check mark 7 Accept the members 10 10 10 10 Address Book Contact IYK n i V 001 fi Sales department 1 0123456 iam Sales department 1 0123456 cinw __ 001 Sales department 1 abc uw Support department 0234567 cm 12 lt gt 1 1 002 Support department 0234567 cm 1002 E Support department BOX 1 a VY GB0428_01 GB0114_04 Menu 8 Register the group 10 10 Name Support department Address Number Auto Member Member 2 GB0420_03 Cancel Registering Destinations gt Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book 4 Display the screen
16. Inch Select from Letter Legal Statement Executive or Oficio II Others Select from 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufukuhagaki Youkei 4 Youkei 2 or Custom For instructions on how to specify the custom original size refer to the machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals 1 Display the screen Ready to send De 10 10 Ready to send 10 10 Dest 0 Check 2 Cy Original Size On Hook Chain Direct X A4 pr j da Vilyinal Urentauon 5 Recall ae Add Dest 5j Top Edge on Left Cey p i Duplex 1 sided gs FAX TX Resolution dress Book Ext Address Book One Touch Key dpi 200x100dpi Normal Press Functions and then Original Size GB0673_00 Shortcut GB0669_00 2 Select the original size Ready to send 10 10 Ready to send 10 10 gt Others 1 2 Vv GB0026_01 e Te A a Oo l G Select the original size Cancel lt Back Sending Faxes gt Original scan settings Original Orientation To scan the original in the correct orientation specify which side of the original is the top To set a 2 sided the orientation of the placed original must be set 1 Display the screen Ready to send 5 10 10 Ready to send 10 10 Dest 0 s Original Size On Hook Chain Direct ee Lx A4 t Original Or
17. Off Permit No List Permit ID List GB0345_00 GB0346_00 a To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book 9 19 Fax Settings gt Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 9 21 To change the reception restriction follow the steps below 4 Display the screen Use V or AN to scroll up and down k i System Menu Counter E Send a Document Box 3 5 E Favorites Application NZ _ Menu Counter 1 lt gt System Menu Counter GB0054_02 10 10 TX RX Common Transmission Reception GB0316_00 Configure the function TX Restriction 10 10 System Menu Counter 10 10 RX Restriction Permit No List Permit ID List
18. in the following countries E Austria mFrance MLiechtenstein Slovakia mBelgium m Germany Lithuania Slovenia MBulgaria mGreece mLuxembourg E Spain m Cyprus Hungary Malta m Sweden mCzech M iceland Norway E Switzerland Denmark Mlreland mPoland Ehe Netherlands mEstonia Bltaly Portugal E United Kingdom Finland BLatvia mRomania Introduction About this Operation Guide This Operation Guide contains the following chapters Chapter Before Using the Fax Machine Contents Explains the part names and the quick setup wizard Registering Destinations Explains the procedures for registering destinations in the address book and one touch keys Methods For Entering the Destination Explains the procedures for entering destination fax numbers Sending Faxes Explains the general methods for sending faxes and transmission functions Receiving Faxes Explains the general methods for receiving faxes and reception functions Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception Using a Connected Telephone Explains convenient functions that use an external telephone Checking Transmission Results and Registration Status Explains how to check the status of recently performed transmissio
19. 10 10 System Menu Counter 10 10 TX Restriction e 7 aun RX Restriction Off 2 Permit No List ii Permit ID List GB0345_00 GB0352_00 d 4 System Menu Counter 10 10 GB0353_00 Cancel e 4 l d Press for Permit ID No you want to change and enter the new number NOTE For the procedure for entering a number refer to Registering Permit ID No on page 9 16 Deleting System Menu Counter 10 10 System Menu Counter TX Restriction 2 CE ff RX Restriction O y F 1 1 Permit No List Permit ID List GB0352_00 GB0345_00 Su Select Permit ID No you want to delete and press Delete the trash can icon Fax Settings gt Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 4 Display the screen Use V or AN to scroll up and down 1 System Menu Counter if E Send lt gt System Menu Counter S 3 5 E Favorites Application V4 System Menu Counter 10 10 TX RX Common gt Transmission GB0054_02 Reception gt 3 TX RX Restriction VY lt Back Vv GB0316_00 2 Configure the function 10 10 10 10 TX Restriction Off RX Restriction 2 Permit List Addr Book 1 2 1 1
20. 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment Terminal Equipment TE TBR 21 Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling viii Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e DEO8ROO National AN for D e ANO1ROO AN forP e DEO9ROO National AN for D e ANO2RO0O1 AN for CH and N e DE12R00 National AN for D e ANO5R01 AN forD E GR PandN DE14R00 National AN for D e ANO06R0O AN for D GR and P e ES01R01 National AN for E e ANO 7RO1 AN for D E P and N e GRO1ROO National AN for GR e AN O9ROO_ AN for D e GRO3RO00_ National AN for GR e AN 10RO0_ AN for D e GRO4RO00_ National AN for GR e AN11ROO AN forP e NO0O1ROO_ National AN for N e AN12R00 AN forE e NO02R00O National AN for N e AN 16ROO General Advisory Note e P 03RO00 National AN for P e DEO3RO00 National AN for D e P 04R00 National AN for P e DE04R00 National AN for D e P O8ROO National AN for P e DEO05R00O National AN for D Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN
21. 5 4 Recall Add Dest a E o SSS Address Book Ext Address Bool One Touch Key To use a one touch key select the destination in which 212 is registered NOTE To use the Address Book select the destination in which 212 is registered as explained in Choosing from the Address Book on page 3 4 To enter using the numeric keys press Add Dest enter 212 and press OK 2 Press Chain Ready to send 2 10 10 Dest 1 212 cw Ge Add Dest __ Address Book Book _Ext Address Book Address Book One Touch __One Touch Key GB0669_02 3 11 Methods For Entering the Destination gt Using chain dial 3 Enter the fax number to be added to the chain number Select fax number from the Address Book 10 10 Ready to send 10 10 Q 2 Seed co Ext Address Book 1 gt J 0024 5 123456789 123456789 om 1 1 1 2 One Touch gt __ 0039 123456 123456 a Address Entry gt al 0049 Abc 1234567890 cu VY GB0676_00 GB0426_02 el Multiple destinations can be selected When OK is pressed 212 is automatically added to all destinations For the procedure for selecting a destination in the address book refer to Choosing from gt the Address Book on page 3 4 Select fax number from One touch key Ready to send 10 10 Ready to send 10 10 001 123456 2 Address Book 2 Ext Address Book 1 1 One Touch j Address Entry gt el
22. 6 32 Using Convenient Fax Functions gt Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box 4 Display the screen 10 10 1 m m Document BOX m GB0051_00 2 Select the original Store File 1 1 1 2 g mi Delete Select All s GB0663_02 GB0664_00 2 e 3 Print Ready to print from Box 10 10 rea Te aeee S az B A eme Se ar File Name Job Finish _ J Priority abs Entry Notice ke Override doc off off GB0667_00 Cancel Enter a file name and set Job Finish Notice and press the Start key Printing starts 6 33 Using Convenient Fax Functions gt Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box 4 Display the screen 4 10 10 Document a Box Job Box Sub Address Box Polling Box GB0051_00 2 Select the original eas 10 10 tit R Q d fel File Name doc00006420100908144604 cm Number of Pages 1 page Resolution 200x100dpi Normal V 3 doco0006520100908150414 __ doc00006620100908151210 E 1 1 1 1 Date and Time 10 10 2010 10 10 GB0663_02 GB0111_00 e Press for the document whose details you want to check The details of the selected document are displayed 6 34 Using Convenient Fax Functions gt Polling Communication De
23. Answering Machine Auto Switch Reception FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to Reception on page 9 7 Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receive fax originals from the The answering machine plays the message informing
24. Communication 6 13 Sub Address 6 13 Sub Address Password 6 13 Sub Address Transmission 6 23 Index 2 T Telephone Line 1 8 9 7 Time 1 11 9 3 Touch Panel 1 6 Transmission Restriction 9 10 Communication Establishing Requirements 9 10 Permit FAX No 9 11 Permit ID No 9 16 Prerequisites 9 10 Reception Rejection Requirements 9 11 Reception Restriction Setting 9 20 Reject FAX No 9 14 send Restriction Setting 9 19 Unknown Number Reception 9 21 Troubleshooting 10 7 TX Start Speed 2 4 3 3 U Unusable Time 9 22 User Accounting 9 24 Contents 9 24 Login 9 25 V Volume Adjustment FAX Monitor Volume 1 8 9 6 FAX Speaker Volume 1 8 9 6 Index 3 QUALITY CERTIFICATE This machine has passed all quality controls and final inspection PASSIONATE PEOPLE FROM ALL OVER THE WORLD KYOCERA MITA EUROPE B V EUROPEAN HEADQUARTERS Bloemlaan 4 2132 NP Hoofddorp The Netherlands Phone 31 20 654 0000 Fax 31 20 653 1256 www kyoceramita europe com KYOCERA MITA Europe B V Amsterdam NL Zweigniederlassung Zurich Hohlstrasse 614 CH 8048 Zurich Phone 41 1 908 49 49 Fax 41 1 908 49 50 www kyoceramita ch KYOCERA MITA SALES COMPANIES IN EMEA KYOCERA MITA INTERNATIONAL SALES Europe Middle East amp North Africa Bloemlaan 4 2132 NP Hoofddorp The Netherlands Phone 31 20 654 0000 Fax 31 20 653 1256 www kyoceramita europe com AUSTRIA KYOCERA MITA AUSTRIA GmbH Eduard Kittenberg
25. For Rings FAX TEL this change is possible with some countries Reception Mode Select the reception mode Value Auto Normal Auto FAX TEL Auto Answering Machine Manual Auto DRD If Auto DRD is selected select the DRD Pattern Value Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries For details refer to DRD Reception Available for inch versions only on page 7 6 Remote SW Dial To start fax reception by operation from the connected telephone set use the following operation Value 00 99 For details refer to Remote Switch Function on page 7 10 N Encrypted Reception TX RX Restriction Turns on reception by encrypted communication Value On Off If turned on select the encryption key For details refer to Encryption on page 6 36 N This function allows you to send or receive originals only when communication requirements are met For details refer to Transmission Restriction on page 9 10 Forward Settings When you have received a fax you can forward the received image to other faxes and computers or specify a number of copies For details refer to Memory Forwarding on page 6 2 N Fax Settings gt Default fax settings Adjustment Maintenance Adjust printing quality and conduct machine maintenance Service Setting Item Description FAX Call Settings E
26. Functions gt Network FAX Setup Flow of Setup The following preparation is needed before using Network FAX Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Memory Forwarding on page 6 2 Installing Software on the PC Install the dedicated software included in the supplied DVD on your PC required to use Network FAX For details refer to nstalling the Network Fax Driver on page 6 45 Network FAX Driver Operation Guide The Network FAX Driver Operation Guide Online Manual is contained in the included DVD in PDF Portable Document Format The main contents include the following e Installing Network FAX Driver e Performing Network FAX Sending e Specifying the Network FAX Transmission Settings e Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the DVD supplied with the machine into the DVD drive An explanation of the licensing agreement is displayed If you agree to the terms of the agreement click Accept The main menu screen then appears 2 Click Software Documentation and then Network FAX Driver The online manual a
27. GB0345_00 Permit List Addr Book Reject List GB0347_00 a l d To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List 9 20 Fax Settings gt Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 4 Display the screen Use V or AN to scroll up and down 1 System Menu Counter if E Send lt gt System Menu Counter 3 5 2 ET i Favorites Application V4 E 10 10 a System Menu Counter TX RX Common Vv Transmission Vv Reception 3 TX RX Restriction lt Back Vv HV GB0316_00 2 Configure the function System Menu Counter 10 10 System Menu Counter 10 10 Reject No List Unknown Number Reception Reject 2 Permit GB0360_00 a d To receive faxes from the unknown number press Permit To reject faxes from the unknown number press Reject lo lt Se e a O Use V or AN to scroll up and down 9 21 Fa
28. ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restricts the number of fax sheets that can be sent You can prohibit the use of this sending function or cancel the sending restriction Counting of the number of used sheets You can reset the counting referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account Print of Accounting Report NOTE You can print the printed and sent page numbers that have been counted by all the accounts For details refer to the machine s Operation Guide Communication modes subject to job accounting Normal transmission e Delayed transmission e Broadcast transmission e Sub address transmission e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling reception e Network FAX transmission Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations e Normal transmission e Delayed transmission 9 24 Fax Settings gt Account Management e Broadcast transmission e Sub address transmission e Output from Sub address Box e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling transmission e Network FAX transmission When job accounting has been enabled ba
29. No 01 2 1114 Sub Address 1111 i Space lt DaCkspace Cancel Ioa Owner User A d For details on character entry refer to Character Entry Method on page 11 2 GB0830_00 GB0295_00 Deleting Document Box 10 10 Box C 1 1 GB0656 01 GB0662 01 e 1 Use V or A to scroll up and down 10 10 A l gt Box 1 1 m E e l G Press the box that you want to delete GB0832 00 Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box use the following operation 4 Display the screen 1 Document Box 10 10 GB0051_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Selecting the Originals A iil Box NOTE When the password is set to a Sub Address Box you need to enter the password in the following situations GB0656_01 e l K If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 3 Print Ready to print from Box 10 10 Delete is File Name Job Finish 1 WUN afterPrint abf Enry Notice doc Off L Priority p Le Override Off Cancel Set Delete after Print and enter a file name and press the Start key Printing starts Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Addre
30. OK Next gt Press to save the entered characters and move to the next screen Appendix gt Character Entry Method Upper case Letter Entry Screen AB Input Limit 32 ae ABC Aia GB0057_E02 Number Symbol Entry Screen o Input 3 123 Limit 32 GB0057_E03 Display Key Description 13 LA V To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Appendix gt Character Entry Method Entering Characters Follow the steps below to enter List A 1 for an example 4 Enter List Space L uz m2 KJ List 8 wo KJ 1 TELLIT gt FeeL eL Jel To shift from lower case to upper case letters press a A To shift from upper case to lower case letters press A a GB0057_E11 GB0057_E12 2 Enter A 1 Input 6 v z o Inputs Limit 32 List A 1 Limit32 E Symbol 2 3 4 5 6 F 8 9 meee s B i b Ni 3 bl To enter numbers or symbols press ABC to display Symbol GB0057_E13 GB0057_E14 3 Register the characters you entered La E a o o B Symbol i J lt GB0057_E14 lt Back Press Next gt The entered characters are registered 11 4 Appendix gt Specifications Specifications per7 NOTE Specifications are subject to change without notice Item Description
31. Orientation fe Recall f Add Dest Si T p Edje oni left Address Book Ext Address Book One Touch Key eo ta Duplex 1 cided 1 2 gs FAX TX Resolution api 200x100dpi Normal Close Aaaredi Shortcu eal GB0669_00 GB0673_00 Use V or AN to scroll up and down Sending Faxes gt Original scan settings 2 Select the resolution Ready to send 10 10 Lal Cal ad 400x400dpi Ultra 200x400dpi Super 200x200dpi Fine 200x100dpi Normal GB0086_00 Selecting the Density Adjust the density automatically or manually 4 Display the screen Ready to send amp 10 10 Ready to send 10 10 Dest 0 i J Densi On Hook Chain Direct Pasi 2 E y Normal 0 N original LmMage __Recall_ Add Dest Add Dest CH 4 j Text Photo 7 aa E gt i File Name Entry Address Book Ext Address Book One Touch Lone Touch Key Close Add Edi Shortcut Use V or AN to scroll up and down For details refer to the machine s Operation Guide N GB0669_00 Selection of Original Image Select original image type for best results Description Text Photo Best for originals which contain a mixture of text and photos Text Sharply renders pencil text and fine lines Photo Best for photographs Text for OCR For documents to be read by OCR 4 Display the screen o 10 10 Dest 0 A On Hook Chain Direct all i ta Original Image Recall F Add De
32. Originals from a Sub Address BOX cccecccceecceneeeeeeeeeseeeeceeeeseeeeseeeessneeseneeeseeeeseeeesaeeeseeesaaees 6 21 Prning a cubAddress BOX LIST gaveccessaeaacncarnewand gs tanceascdasencoaucetsnrieasctansscuaad E E ERE 6 22 SuD Address TansmiSSiON eccrine gc te Scere tec assets ble riran er inae fe naa eein aain 6 23 PoTN C OMMO UON eaaa N A E tg E EAN E E EE E E tiene 6 26 PORO AnS MS IO sa T E S A 6 26 PONO RECCO OM oeae A E E A E E E S 6 30 Printing trom a P ling BOX ssiessiesnens ania aeea a EE AEAEE a ERA a ASE 6 33 TS CIN USA Serta ccc A E A A E E N saaee eae 6 34 Deleting Originals in a Polling BOX c ccecccsssecccesscceeeeecceeeeeceaueccseueeessueeessaueesseusessaaeeesgeeessageeesseeeenss 6 35 ENCI DET ae E E A A eee asueesaneens 6 36 Registering an Encryption Key cccccccccesceceseeceececeeeesseeceaeeeceeeeaesecsesesseceseasessueessueeseusessuesenseeeseeess 6 36 Changing and Deleting Registration Contents of Encryption Key cccccseeecseeeeeeeeeeeeeeeeeseseeeeeeeens 6 38 Using the Encrypted Transmission cccccccsscccececeseceneecaceceueceuceceeecaeeceueceueesaeecauecsueesaeeceeesaeessagesgees 6 39 Setting the Encrypted Reception cccccccscccsecceeccceeecseeceeecceeeceesaeeeseeeseeseesueeaueeseeesseeecseeseeeeseeesagess 6 42 NEGO FAA aee n E E E A EE E E 6 43 Flow of Network FAX Sending cccccccccssseceeeeceeeeceesecsesecseeeeseeeeseseeseueesaseesageeseuecsenee
33. Report or Incoming FAX Report GB0562_00 GB0560_00 2 Configure the function 10 10 10 10 GB0563_00 E fed 0O om eo A t B0564 00 d Press Off not to print or On to print Checking Transmission Results and Registration Status gt Status Page Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 4 Display the screen 10 10 m men m e Quick Setup Wizard lt gt System Menu Counter ge m uo GB0054_00 VY E Counter System Menu Counter 10 10 e E Admin Report Settings gt Result Report Setting gt Sending Log History gt 2 Print System Menu Counter 10 10 Status Page Network Status Service Status A status page is printed 8 9 Checking Transmission Results and Registration Status gt Reporting FAX Receipt Result by E mail Reporting FAX Receipt Result by E mail Fax receipt can also be notified by e mail instead of checking the receipt result report Job No 000019 Result OK End Time Sun 240ct2010 14 53 38 File Name doc23042006 145300 Result Job Type Address OK FAX 123456 NOTE This setting is displayed when the FAX RX Result Report setting is On or Error and Forward Only For details refer t
34. Screen of Destinations on page 8 12 amp GB703_03 6 41 GB0177_00 GB0178_00 GB0168_00 Using Convenient Fax Functions gt Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system follow the steps below 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 2 Display the screen Use V or AN to scroll up and down 4 ii E Send lt gt System Menu Counter Ee gt 3 5 E Favorites Application VY Menu Counter TX RX Common Transmission GB0054_02 10 10 3 Reception TX RX Restriction GB0316_00 3 Turn on encrypted reception 10 10 10 10 Reception Mode Auto Normal Off Remote SW Dial 2 o gt d J 1 1 Encrypted Reception GB0327_02 GB0343_00 o l o Use V or AN to scroll up and down System Menu Counter 10 10 1 1 GB0344_00 a G To turn on encrypted reception select On and select the encryption key number Select the encryption key number that you used to register the encryption key that you decided upon with the sender The machine receives the encrypted originals from the sender of the specified encryption key 6 42 Using Convenient Fax Funct
35. Ss GB0669_00 Press On Hook to establish the connection Press Manual RX 10 10 0123456 GB0694_00 After the sending side has started transmission the machine starts receiving the originals 5 7 Receiving Faxes gt Fax reception functions Fax reception functions The reception method and fax printing method can be set What do you want to do Reference Page Print received faxes on both sides of the paper Duplex Print Output gt page 5 10 Receive a two page fax on one page 2 in 1 Print gt page 5 11 Print received faxes together as a batch Batch Print gt page 5 11 Print the date and time of reception and other information Reception Date Time page 5 10 Restrict the type of paper that can be used Media Type for Print Output gt page 5 9 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only gt page 1 13 Forward received faxes to another fax machine or a computer Memory Forwarding gt page 6 2 Store received faxes in the machine without printing them Sub Address Box Function gt page 6 13 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 6 26 Encrypt an original to send it safely Encryption gt page 6 36 Receiving Faxes gt Fax reception settings Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the
36. correct original orientation Original Orientation gt page 4 10 Automatically scan 2 sided originals Duplex page 4 10 Set the resolution at which to scan originals Selecting the FAX Resolution gt page 4 11 Adjust the density Selecting the Density gt page 4 12 Select original image type for best results Selection of Original Image page 4 12 Scan a large number of originals separately and then produce as one job Continuous Scan gt page 4 13 Add a file name to the job to easily check its status File Name page 4 22 Send notice by e mail when a job is complete Job Finish Notice gt page 4 21 Specify a time for transmission Delayed Transmission page 4 16 Connect to the destination first and then scan the original Direct Transmission gt page 4 14 Set up another transmission while communication is taking place Standby Transmission page 4 19 Interrupt transmission and send another original Interrupt Send gt page 4 20 Send an original using a sub address Sub Address Transmission page 6 23 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 6 26 Encrypt an original to send it safely Encryption gt page 6 36 Sending Faxes gt Original scan settings Original scan settings Original Size Selection Specify the original size to be scanned Metric Select from A4 A5 A6 B5 B6 or Folio
37. image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 8 Dialing Mode Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 8 Retry Times Reception Media Type The number of retry times can be changed automatically Value 0 14 O This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 8 Description Specify the paper type to be used for print output of the received fax Value All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 Refer to Media Type for Print Output on page 5 9 Can only be used on a Color MFP Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time
38. in 1 Print page 9 7 Batch Print page 9 7 Rings Normal page 9 7 Rings Answering Machine page 9 7 Rings FAX TEL page 9 7 Reception Mode page 9 7 Remote SW Dial page 9 7 Encrypted Reception page 6 36 TX RX Restriction page 9 10 Forward Settings page 6 2 Appendix gt Menu Map Favorites Application refer to the machine s Operation Guide Internet refer to the machine s Operation Guide Address Book One Address Book page 2 2 Touch One Touch Key page 2 72 Address Book Defaults Sort Print List page 2 77 User Login Job Accounting refer to the machine s Operation Guide Printer refer to the machine s Operation Guide System refer to the machine s Operation Guide Date Timer Date Time page 1 77 Date Format refer to the machine s Operation Guide Time Zone page 1 11 Auto Panel Reset refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Panel Reset Timer refer to the machine s Operation Guide Sleep Timer refer to the machine s Operation Guide Error Clear Timer refer to the machine s Operation Guide Unusable Time page 9 22 Adjustment Service Settings FAX Call Settings Exchange Selection page 9 9 Maintenance Europe only Dial No to PSTN page 9 9 Appendix gt Rece
39. lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction 10 3 Troubleshooting gt Error Messages Error Messages When an error occurs the display may show one of the error messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to Error Code List on page 10 5 for a description To print the sent receipt result report refer to Send Result Reports on page 8 4 and FAX RX Result Reports on page 8 6 You may also check error codes using the activity report Refer to Activity Report on page 8 7 Message Checkpoint Corrective Action Reference Page Machine failure Turn the main power switch off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Box limit exceeded e Sub Address Box capacity is used up 6 13 with document data Press End The job is canceled Try to perform the job again after printing or deleting the data in the Sub Address Box e The polling box is full Press End The job will be canceled Delete documents from the polling box and then repeat the operation Job Accounting restriction The number of pape
40. of reception if the fax is from a different time zone Value On Off For details refer to Media Type for Print Output on page 5 9 N Duplex Printing When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Value On Off For details refer to Duplex Print Output on page 5 10 Fax Settings gt Default fax settings Description 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Value On Off For details refer to 2 in 1 Print on page 5 11 N Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received If Off is set each page is printed as it is received Value On Off For details refer to Batch Print on page 5 11 Rings Normal If the reception method is fax automatic reception the number of rings until the machine answers a Call can be changed as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings FAX TEL If the reception method is FAX TEL Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 0 15
41. recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again 10 6 Troubleshooting gt Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Checkpoint Corrective Action Reference Page Cannot send document Is the modular cord connected Connect the modular cord correctly correctly Is Send error displayed Remedy the cause of error and send 10 5 again Is TX transmission restriction Cancel the TX restriction 9 10 activated Cannot perform broadcast Is free space available in the Send after the memory has free space or transmission memory create free space in the memory Cannot perform encrypted Are the registrations correct both Double check the registrations both at 6 36 communication at sender and recipient sender and recipient Cannot use the remote Is a pulse line used Some phones may transmit tone signals switching function using buttons Refer to the operation manual of your phone set Is the remote switching number Check the registration Default 55 7 10 correct No print output after reception Is memory forwarding activated Check the forwarding destination 6 2 Cannot receive document Is the modular cord connected Connect the modular cord correctly cor
42. refer to the machine s Operation Guide GB0673_00 Add Edit Shortcut _ GB0669_00 Selecting the FAX Resolution Select fineness of images when sending FAX The larger the number the better the image resolution However better resolution also means larger file sizes and longer send times Description 200 x 100 dpi Normal when sending originals with Typical character size 10 5 point standard size characters example Resolution Resolution 200 x 200 dpi Fine when sending originals Typical character size 8 point with relatively small characters example Resolution Resolution and thin lines 200 x 400 dpi Super when sending originals with Typical character size 6 point Super Fine minute characters and lines example Resolution Resolution 400 x 400 dpi Ultra when sending originals with Typical character size 6 point Ultra Fine minute characters and lines example Resolution Resolution more finely ws NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image but the fax transmission time is longer The scan resolution must to equal to or higher than the fax resolution If the fax resolution is higher than the scan resolution the scan resolution will automatically change to the same setting as the fax resolution 4 Display the screen 100 10 10 Dest Q0 sE Check Original Size On Hook Chain Direct Cx MO y z Original
43. shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de materiel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pres de l eau p ex pres d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pres d une piscine Eviter d utiliser le telephone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut presenter un risque de choc lectrique cause par la foudre Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pres de la fuite Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS vii CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed t
44. the other other party automatically FAX party that the user is absent Automatic Reception v S The answering machine records a message from the other party When the other party starts sending originals the machine receives the originals being sent Preparation Refer to Reception Mode on page 9 8 to select Auto TAD 7 4 Using a Connected Telephone gt FAX Answering Machine Auto Switch Reception 1 The telephone rings The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 7 9 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals 1 5 Using a Connected Telephone gt DRD Reception Available for inch versions only DRD Reception Available for inch versions only This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this f
45. you do not want to add information to the document name select None and set None or FAX No for sender name information addition To add document information select Date and Time Job No Job No amp Date and Time or Date and Time amp Job No and set None Add No Addr to Front or Add No Addr to Back for sender name information addition Use V or AN to scroll up and down File name sample Example doc00352720100826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf Using Convenient Fax Functions gt Memory Forwarding Settings for Forwarding from COMMAND CENTER Memory Forwarding You can use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessing COMMAND CENTER 4 Display COMMAND CENTER E kyocera Command Center OW MRE http 192 168 48 21 File Edit View Favorites Tools Help Kyocera Command Center kyocera COMMAND CENTER Start Basic Printer Scanner FAM Jobs Document Box Advanced z y 1 Open the web browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine 2 Sel
46. 1 LJ Cancel Store File l d Description Select the type and binding of originals Scan Resolution Chooses the level of detail used for scanning originals Density Adjusts the density used for scanning originals File Name Entry 6 28 Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Using Convenient Fax Functions gt Polling Communication Function Description Functions Original Size Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals Duplex Original Image Select image quality Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you press Finish Scan Job Finish Notice Sends a notice by an e mail when a transmission is complete For each of the functions refer to Sending Faxes on page 4 1 or the machine s Operation Guide 5 Start storing Start Press the Start key The originals are scanned and stored in the Polling box Cancel
47. 10 10 1 Document Box 1 1 GB0051_00 6 21 Using Convenient Fax Functions gt Sub Address Box Function 2 Deleting Document Box Document Box 10 Aa ai e e GB0656_01 GB0657_00 Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed pq NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 4 Display the screen Use V or AN to scroll up and down 1 System Menu Counter E Send 2 ae b gt 3 5 E FAX E Favorites Application V4 System Menu Counter Sub Address Box gt gt JOD BOX Polling Box gt GB0054_02 GB0290_00 2 Print System Menu Counter 10 10 Add Edit Print List 1 1 D GB0291_00 6 22 Using Convenient Fax Functions gt Sub Address Box Function FAX Reception Box KYOCERA MFP Firmware Version Sub Address Transmission To specify a Sub Address Box when sending a fax follow the steps below pg NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission QA
48. 19 Sending Faxes gt Interrupt Send Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send Press the FAX key Load the originals to be sent using Interrupt Send Press Direct 10 Dest 0 C l ig e Aea Add Dest LARARE ___ Address Book Book Ext _Ext Address Book Book One Touch __One Touch Key For operation of direct transmission refer to Direct Transmission on page 4 14 GB0669_00 Set the destination and press the Start key Start The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 8 12 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel or Cancel on the touch panel For details refer to Cancelling Direct Transmission on page 4 14 When the interrupt send is completed the canceled communication and standby tr
49. 2 Select the job you want to cancel and press Cancel Q O a GB0185_00 Immediate transmission 10 10 Status Job Ci ncel 10 10 D014 pj 1233 e 04 00 3 Start Now 1 1 GB0185_00 GB0219 00 Select the job you want to send by immediate transmission and press Start Now in the Menu screen 4 18 sending Faxes gt Standby Transmission Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use other functions such as broadcast transmission Press the FAX key Place the originals Select the destination and set transmitting functions if you want to use any Press the Start key Start NR WN A Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 8 12 When the communication is completed the scheduled transmission will begin 4
50. 22 4 1 sending Faxes gt Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below 7 Press the FAX key AX The base screen for fax appears ss NOTE E If the touch panel is turned off press the Power key and wait for the machine to warm up 2 Place the originals Color MFP Refer to the machine s Operation Guide for placing originals 3 Specifying destination Ready to send 2 10 10 Dea Ou Specify the transmission destination OnHook Chain Direct En Recall e Add Dest ees TS Address Book Ext Address Book One Touch Key Functions For details refer to Methods For Entering the Destination on page 3 1 4 2 Sending Faxes gt Basic transmission procedure 4 Select the transmission method 2 ae es l a aa There are two transmission methods memory transmission and direct aE i Check transmission E Recall H Add Dest Memory transmission The original is scanned into memory before E EE EE S communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication Address Book Ext Address Book One Touch Key fo ss aaaaaaaaaaaaaaaaaaaaasasaaasasaasssssi 5 R s Functions sv Favorites a J starts before the original is scanned Press Direct to change the transmission method to direct transmission The key will be hi
51. A lar Displays details for individual destinations GB0429_00 Select one destination contact or group from the Address Book gt gt GB0411_00 Advanced search by type of registered destination E ap mail Folder SMB FTP or FAX You can specify a destination by address number by pressing the Quick No Search key 2 12 Registering Destinations gt Adding a Destination on One Touch Key You can also press Menu to perform a more detailed search System Menu Counter 10 10 EN 10 10 Address Book All IYE liga Sales department 1 0123456 Narrow Down Sales department 1 abc ew gt Search Name 1 2 i gt Support department 0234567 ee gt Search No Support department BOX amp gt V Sort Name GB0429_00 E GB0396_00 Narrow Down Advanced search by type of registered destination E mail Folder SMB FTP or FAX Use V or AN to scroll up and down Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number 4 Enter the One Touch Key name System Menu Counter 10 10 Y Address Book All DA LQ Sales sepan nputTE Limit 24 liga Sales department 1 0123456 al Sales department 1 abc em gt 1 2 a Support department 0234567 ee gt Support department BOX amp gt V GB0429_00 e Up to 24 characters can b
52. AX Receiving ccccccceecceceeeeeceeeeee cece eeseeeeaeeeseeeseeesaeeeaeeeseeeseeees 6 43 OO EAE A EATEN E OEE E E A E OEEO A ET 6 44 Installing the Network Fax Driver ccccccccseececeeeeeeeeeeeeeeseeeeseeeeesaeeeseeeesaeesseeeeseeees 6 45 Basie PRAM SMNS SIOWM secetscseceussoedcacetectect owe ones in aE 6 46 Configuring the Driver Default Settings 20 0 0 cccecccseeeceeeeeeeeeeeeeeeeeeeeseseseneeseneesees 6 49 Using a Connected Telephone s 222 171 FAX TEL Auto Switch Reception cccccccscccseccseecceeeceeccaeeceeescueecaeeseeeseuesegeesseessueseeessgsenas 1 2 FAX Answering Machine Auto Switch Reception ccccccceccceecceeeeeeeeceeeceeeeseeeeeeeseeeeaeeeaes 1 4 DRD Reception Available for inch versions only cccccceeeeeeeeeeeeeeeeeseeeeeeeeeeeesaeeeesaaeeeeas 7 6 E aE EESE NS EEE P E E E E E EESE 7 8 Manual Recep seruire E E EERS 7 9 Remote SWITCH FUNGCIION rsseccsedscnccsezscsuseyedeedesesacceasexesgsdsecvetedtscetstestsebedessosduceceebeondentanteassteers 7 10 Various Tools for Checking Transmission Results and Registration Status 008 8 2 CHECKING FAX JOB HISIOIY dues cnctocetesqce cscs aR EEE E aE gaa 8 3 Displaying Job Log Screen acisiisesicsvevcsiddaeedivannlossiateusdsariaduacactnewsaddasubindidaasuehinidea toast 8 3 Printing Administrative Reports ccccccccesccceseeceeeecesecceeseceseeceeeeseueeesseeensesecseeenesene
53. Box Sub Address Password Use the numbers from 0 to 9 alphabets Space and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 6 13 Using Convenient Fax Functions gt Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu 1 Display the screen 10 10 1 om mm Document BOX 2 Configure the function 1 1 GB0051_00 4 Enter a box name and sub address 10 10 1 1 GB0656 00 GB0662 01 i mj 1 S Use V or AN to scroll up and down 10 10 Inputs Limit 32 5 J al 1111 Space Backspace e GB0057 41 GB0373 00 pg NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address For details on character entry refer to Character Entry Method on page 11 2 Using Convenient Fax Functions gt Sub Address Box Function 2 Set the owner 10 10 Box Name Box Box No Auto Sub Address 1111 i Cancel GB0374_00 Selec
54. Counter 10 10 FAX List Index 1 FAX List No GB0421_00 Select FAX List Index or FAX List No Registering Destinations gt Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination contact or group on One Touch Key Adding a Destination Add a new destination contact or group A maximum of 100 destinations can be registered To register a destination to a One Touch Key it must first be registered in the Address Book Register one or more destinations as needed before proceeding 4 Display the screen Use V or A to scroll up and down System Menu Counter Internet User Login Job Accounting 1 3 Printer System Menu Counter 10 10 lt gt System Menu Counter Eee S gt 94 5 lt E GB0054_03 Address Book One Touch Key 1 1 Address Book Defaults Print List 2 Add a One Touch Key System Menu Counter oor N uuz None uus None 004 None 005 None 006 None 007 None 008 None 009 None 010 None 011 None 012 None Cancel Press the One Touch key to be added and press lt GB0422_00 3 Select the destinations 10o Address Book All IXa Es Searches by destination name fig Sales department 1 0123456 ce Sales department 1 abc em gt gt Support department 0234567 ee gt Support department BOX ep gt V Bae E
55. Counter 10 10 w TX Restriction hag I RX Restriction off 2 Permit No List j fi Permit ID List GB0345_00 GB0348_00 l System Menu Counter 10 10 3 6764831 rause Space backspace Cancel OK 1 Press for Permit FAX No you want to change and enter the new number NOTE For the procedure for entering a number refer to Registering Permit FAX No on page 9 117 t GB0349_00 Deleting System Menu Counter 10 10 TX Restriction RX Restriction Off Permit No List Permit ID List GB0345_00 m J a GB0348_00 it 4 Select Permit FAX No you want to delete and press Delete the trash can icon Fax Settings gt Transmission Restriction Registering Reject FAX No NOTE Up to 25 Reject FAX numbers can be registered 1 Display the screen Use V or AN to scroll up and down 1 System Menu Counter E Send lt gt System Menu Counter T O gt 6l 3 5 Favorites Application V4 System Menu Counter TX RX Common GB0054_02 Transmission Vv Reception 3 TX RX Restriction v lt Back Y HV GB0316_00 2 Add a Reject FAX No 10 10 System Menu Counter 6543 cm UNKNOWN Number KeECeption m fae GB0356_80 GB0345_01 Menu d Use V or AN to scroll up and down J 10 10 3 fis Pause Space Backspace GB0359_00 Cancel 0 4 d Use the numeric keys to enter
56. Duplex page 4 70 FAX TX Resolution page 4 11 Density page 4 72 Original Image page 4 72 Continuous Scan page 4 73 File Name Entry page 4 22 Job Finish Notice page 4 27 FAX Delayed Transmission page 4 76 FAX Direct Transmission page 4 74 FAX Polling RX page 6 26 Add Edit Shortcut refer to the machine s Operation Guide Document Job Box refer to the machine s Operation Guide Box a gt Removable Memory refer to the machine s Operation Guide Sub Address Box page 6 73 Polling Box page 6 26 Status Print Job Status refer to the machine s Operation Guide Job Cancel b Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide Scheduled Job page 4 18 Print Job Log page 8 3 Send Job Log page 8 3 Store Job Log page 8 3 Scanner refer to the machine s Operation Guide Printer refer to the machine s Operation Guide FAX Menu Manual RX page 5 7 Outgoing FAX Log page 8 7 Incoming FAX Log page 8 7 Outgoing FAX Report page 8 7 Incoming FAX Report page 8 7 Appendix gt Menu Map Toner Status refer to the machine s Operation Guide Paper Status refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide lt gt System Me
57. EE AIT PEIA IE A I IIIN A TE E Manual Reception eda csticolgsccesseetnetaectisiecrmidas ae eens stam diadetSenatiele seem tines lucie eciectnatic eae deedneeeunanade aie iniece ads macntasaenectemaatieds PREMIO LE GWIN FUNCION ciecce pence serncosesccmee co cece tseems saeco sate seeeeustinegeenousbonatec lt tesen R 1 1 Using a Connected Telephone gt FAX TEL Auto Switch Reception FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond Q IMPORTANT In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v We Makes ringing tone twice Only the other party can hear the ringing tone v s Receive orig
58. F AX OPERATION GUIDE Logout a amp system Menu counter Se state sincel copy ABC ao L ee ee GHI xE anO wid check A i A E pars 7 GS 5 y TUY 2 start favorites Application send Bs A One Touch Key Address Book aE address BOOK We one Touch Kel us folder m O Quick NO Search gnter 2 pocu ment Box j FAX clear Cc zat B ists processing aMemory rm cn 5 3640MIFP t prrention _ KYOCERA COSES Safety Conventions in This Guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile WARNING Indicates that serious injury or even death may result from insufficient A attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from A insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol AN General warning AN Warning of high temperature The symbol indicates that the related section includes i
59. For the setting method when the machine receives originals refer to Sub Address Box Function on page 6 13 1 Press the FAX key 2 Place the originals 3 Specifying destination amp 10 10 10 10 Ra 0 Onion Chain DIEE Check On Hook Sub Address Detail Settings Z Recall s Add Dest 2 1234567890 E 2 ae Pause Space lt Backspace r Address Book Ext Address Book One Touch Key GB0669_00 GB0703_00 Press Add Dest and enter the fax number of the other party NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key 6 23 Using Convenient Fax Functions gt Sub Address Box Function 4 Configure the function 1 Display the screen Ready to send 10 10 On Hook 1 Sub Address Detail Settings 1234567890 Pause Space lt Backspace 2 Enter the sub address Oo gt oO oO oO a 0 el Sub Address Password KKK KK KKK KK Space lt Backspace 3 lt lt a a You can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address GB0169_01 GB0170_00 3 Enter the sub address password Sub Address Password 1 3K KK OK OK KK 2K OK OK 1 1 NO KKK Space Backspace TY FL Cancel You
60. Functions gt Encryption For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily NOTE Up to 20 encryption keys can be registered 4 Display the screen Use V or AN to scroll up and down id 10 1 i E Send A lt gt System Menu Counter aa a gt 3 5 E Favorites Application V4 gt q 8 a System Menu Counter 10 10 S System Menu Counter 10 10 TX RX Common gt 4 Encryption Key Registration I ransmission gt FAX Remote Diagnostics Reception gt lt p gt TX RX Restriction e S oO 2 Configure the function 10 10 fa sa 2 1234567890ABCDEF e I 1 Key02 gt 1 5 Key03 Key04 c Vv v s 7 l d Cancel Press for the unregistered encryption key enter the 16 digit encryption key and press OK To register other encryption keys repeat step 2 pg NOTE Use numbers 0 to 9 and alphabetical letters A to F to register the encryption key 3 Finish registration 10 10 i stratio oO m a t GB0318_00 Press End 6 37 Using Convenient Fax Functions gt Encryption Changing and Deleting Registration Contents of Encryption Key 4 Display the screen Use V or AN to scroll up and down System Menu Counter 1 mlas E Send 2 lt gt System Menu Counter ae eee Favorites Application
61. G 1 1 lt gt 1 1 1 a L GB0573_00 e J System Menu Counter 10 10 7 i 4 abc def com Ptn Address Book l f mit 128 Ext Address Book gt Address Entry gt e For details on character entry refer to Character Entry Method on page 11 2 N GB0583_00 GB0574_00 GB0574_00 GB0398_01 Oo N LO md oO a Checking Transmission Results and Registration Status gt Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting On for Dest Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Dest Check before Send in the machine s Operation Guide Follow the steps below to confirm the destinations 4 Check all destinations Check the destinations and press Check 10 10 fig 123 123 ecm fm 3333 3333 cm 1 2 44444 44444 am 99999 99999 a Vv GB0803_00 Press A or V to confirm every destination Press to display the detailed information on the selected destination NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination 2 Change a destination Delete a destination Check the destinations and press Check le ie i 3333 om 1 2 lt a 44444 44444 uw fA 99999 99999 am V4 GB0803_00 To delete the d
62. Job Finish Emit a sound when a print job is normally completed Value Off On FAX Reception Only FAX Speaker Volume Adjust the volume of the speaker Speaker Volume Volume of the built in speaker when the line is connected by pressing the On Hook key Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute FAX Monitor Volume Function Defaults FAX TX Resolution Adjust the volume of the monitor Monitor Volume Volume of the built in soeaker when the line is connected without pressing the On Hook key such as in memory transmission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Description Select the default scanning resolution Value 400 x 400dpi Ultra Fine 200 x 400dpi Super Fine 200 x 200dpi Fine 200 x 100dpi Normal FAX Settings related to the fax function can be configured TX RX Common Encryption Key Registration Description This is used to register an encryption key for encrypted communication Refer to Encryption on page 6 36 FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more i
63. Multiple destinations can be selected When OK is pressed 212 is automatically added to all destinations GB0676_00 GB0095_03 Use the numeric keys to enter a fax number Ready to send 10 10 Ready to send 10 10 Address Book On Hook Sub Address Detail Settings 1 1 1 One Touch gt Pause Space lt Backspace Address Entry gt l Cancel lt Back Next gt GB0676_00 GB0703_01 212 is already entered so continue by entering the fax number To enter another destination press Menu and then Next Destination When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine i Methods For Entering the Destination gt Using favorites Using favorites A destination transmission time and other transmission settings can be registered as a favorites After a favorites has been registered it can be opened by simply selecting it from the Favorites screen By registering using the wizard format you can check each setting when transmitting For the procedure for registering a favorites refer to the machine s Operation Guide N 4 Display the screen Favorites Application Ww 2 Select a favorite Select the function 10 10 j 4 wae E oF a oF
64. Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 6 26 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 6 27 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 4 Display the screen Use V or AN to scroll up and down 1 System Menu Counter 10 10 Es a a 7 O gt end FAX GB0054_02 Sub Address Box gt Job Box 1 1 E Favorites Application V4 System Menu Counter 10 10 gt Polling Box gt GB0290_00 6 26 Using Convenient Fax Functions gt Polling Communication 2 Configure the function 10 10 Delete Transmitted File On Overwrite
65. Registration Status This chapter explains the following topics Various Tools for Checking Transmission Results and Registration Status cccccccceeeecsseeeeeeeeeeeaeeeeeseeeeeeees 8 2 CROCIATE sO RIS O erien ed wrsdneh sino am E E E en sausitedsanabawstnveus 8 3 Displaying JOD LOG SClCOM a recvescecmsaincedsuse deenen EE EN ERa ENEE en KA AREAK EE A AAKE AEREE ia 8 3 Printing Administrative Reports ccccsssccssserecssetecnseerenesercnsaerecsseescossenenaserecauerscauserenssecssauentenaueteneastensanecazanens 8 4 Sond RESULREDONS sirara E eee AEE E eeeiaeoeeeeenes 8 4 Report for Job Canceled before Sending ccccceccccceeeecceeeeecceececseueessuueesssececsaeeesseueeessueeessaeeesseseeessegs 8 5 FAA RA ROSUL PROD OM See tree rece E E E E EE E E EE 8 6 PACU NOE OR aeaea eE A E AE deer E E EE E EE E E EA EE AE AEE EAE 8 7 FWA ACUVIY REDONS ga stasaruteres tae eect E e a a a e a EE 8 7 PSO CL Te UVC eeen E EEE E E E E E T 8 8 AE AO ara E NE E E E NEE 8 9 Reporting FAX Receipt Result by E mail ccccccecccscceceececeseeceeeeseececeaeeseaececsecensesessusessueeseusessuseessseeseeeeneas 8 10 Confirmation Screen Of Destinations 0 0 cc eecccceecceceeeeeceeeeeeeeeeeeneeeeeeeeeeesee cesses eeeseeeeesaeeeesaeeeeseeeeeeseeesaaeeeesaees 8 12 8 1 Checking Transmission Results and Registration Status gt Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and R
66. Reject FAX No and press OK Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 To register another Reject FAX No repeat step 2 Fax Settings gt Transmission Restriction Changing and Deleting Reject FAX No 1 Display the screen Use V or AN to scroll up and down 1 System Menu Counter k Esme OO Ol o lt gt System Menu Counter Posner cael ae N B FAX E Favorites Application AZ a Menu Counter GB0054_02 TX RX Common Vv Transmission Vv Reception gt 3 TX RX Restriction gt lt Back 2 Change Delete Changing System Menu Counter 10 10 System Menu Counter 10 10 mM o A 7 as O e ia 6543 cm UNKNOWN Number KECeption 2 gt i 1 1 GB0345_01 l Use V or AN to scroll up and down J 10 10 3 1234 rause Space backspace Cancel 014 d Press for Reject FAX No you want to change and enter the new number ws NOTE For the procedure for entering a number refer to Registering Reject FAX No on page 9 14 9 15 GB0356_80 GB0357_80 GB0316_00 Fax Settings gt Transmission Restriction Deleting System Menu Counter 10 10 ystem Menu Counter Reject No List AN UNKNOWN NumbDer Keceptuon e
67. SOUTH AFRICA KYOCERA MITA South Africa Pty Ltd 527 Kyalami Boulevard Kyalami Business Park ZA 1685 Midrand Phone 27 11 540 2600 Fax 27 11 466 3050 www kyoceramita co za SPAIN KYOCERA MITA Espana S A Avda Manacor No 2 ES 28290 Las Matas Madrid Phone 34 91 631 83 92 Fax 34 91 631 82 19 www kyoceramita es SWEDEN KYOCERA MITA Svenska AB Esbogatan 16B SE 164 75 Kista Phone 46 8 546 550 00 Fax 46 8 546 550 10 www kyoceramita se UNITED KINGDOM KYOCERA MITA UK Ltd 8 Beacontree Plaza Gillette Way Reading Berkshire RG2 OBS Phone 44 1189 311 500 Fax 44 1189 311 108 www kyoceramita co uk KYOCERA MITA WORLDWIDE JAPAN KYOCERA MITA Corporation Head Office 2 28 1 Chome Tamatsukuri Chuo ku Osaka 540 8585 Japan Phone 81 6 6764 3555 Fax 81 6 6764 3980 www kyoceramita com USA KYOCERA MITA America INC Head office 225 Sand Road P O Box 40008 Fairfield New Jersey 07004 0008 USA Phone 1 973 808 8444 Fax 1 973 882 6000 www kyoceramita com us KYOCERA CORPORATION JAPAN KYOCERA CORPORATION Corporate Headquarters 6 Takeda Tobadono cho Fushimi ku Kyoto 612 8501 Japan Phone 81 75 604 3500 Fax 81 75 604 3501 www kyocera co jp X KYOCERA KSUCERd First Edition 2011 05 2MDKMENOOO
68. Setting Permit GB0314_00 e ro Se oO t a 0 l e Overwrite Setting To allow overwriting set this option to Permit Use the procedure below to overwrite the existing document if the same name is added to the new file If this option is set to Prohibit the existing document will not be overwritten if the same file name is set 1 Display the screen Use V or AN to scroll up and down 1 System Menu Counter if E Send System Meg counter 2 Ged P 3 5 E FAX GB0054_02 q Favorites Application System Menu Counter 10 10 Sub Address Box gt Job Box gt 3 Polling Box gt 1 1 GB0290_00 2 Configure the function 10 10 10 10 Prohibit Delete Transmitted File On Overwrite Setting 1 Permit 1 1 N GB0315_00 a J GB0313_00 6 27 Using Convenient Fax Functions gt Polling Communication Using Polling Transmission 4 Press the Document Box key w 1 Document Box Place the originals Display the screen 10 10 ee Job Box 1 1 Sub Address Box Polling Box GB0051_00 GB0663_01 4 Select the functions Ready to store in Box 10 10 M a Duplex Scan gt Resolution 1 sided 200x200dpi Fine Normal 0 E s File Name abs Entry doc ee s Functions all Density Cancel GB0665_00 Function Duplex 10 10 Q A bada l 1
69. Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE When using a group for the destination you can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission Enter the fax number 4 Add a destination Ready to send amp 10 10 Ready to send 10 10 Dest 0 On Hook Chai Direct Check On Hook Sub Address Detail Settings Gee aa oes Add Dest Ce P NE E 1 Use veo WULIN IVUcr Address Book Ext L_Ext Address Book Book One ae Key Press Add Dest and enter the fax number with the numeric keys To enter another fax number press Next Dest GB0669_00 GB0703_00 2 Press OK 10 10 On Hook Sub Address Detail Settings 111111111 Pause Space lt Backspace GB0703_02 Next Dest Cancel When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operatio
70. Turn on encrypted transmission Ready to send 10 10 Ready to send 10 10 TX Start Speed Encryption 33600bps 2 off ECM Encrypted Transmission GB0168_01 GB0174_00 a e To use encrypted communication for transmission turn on encrypted transmission a a For the procedure for turning on encrypted transmission refer to Encryption on page 6 36 N Registering Destinations gt Registering Destinations in the Address Book 5 Press OK Ready to send 10 10 TX Start Speed 33600bps ECM On Encrypted Transmission Off Cancel GB0168_01 Set a sub address 10 10 Sub Address 0123456789 1 Pause Space lt X _ Detail Settings Backspace mM Cancel OK S a d oO Ready to send 10 10 Sub Address Password 2K KKK OK OK OK KKK GB0169_01 d To use sub address communication a sub address and password must be registered For the procedure for setting a sub address refer to Sub Address Transmission on page y 6 23 Register the destination Ready to send 10 10 Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace 2 1 a GB0075_03 Select the item that you want to change 10 10 Name Sales department 1 Address Number Auto Registering Destinations gt Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group Designations in the group c
71. _00 4 4 System Menu Counter 10 10 Send Result Report gt RX Result Report ae gt Job Finish Notice Setting Attach Image System Menu Counter 10 10 E mail Folder Error Only FAX Error Onlv Canceled before Sending Off 2 Configure the function 10 10 E o 3 fa o 2 A T GB0570_00 Press Off On GB0560_00 GB0566_00 Checking Transmission Results and Registration Status gt Printing Administrative Reports FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 8 10 4 Display the screen lt gt System Menu Counter Use VV or A to scroll up and down i 10 10 gt Quick Setup Wizard Report Print A Language 3 Admin Report Settings rs 1 5 Report i Result Report Setting Z Counter Sending Log History l System Menu Counter 10 10 S System Menu Counter 10 10 Send Result Report FAX RX Result Report gt Job Finish Notice Setting D Attach Image K GB0054_00 GB0560_00 off RX Result Report Type 5 Report Print oO N LO oO a 0 GB0565_00 2 Configure the function 10 10 On Error SubAddress GB0572_00 a a Press Off not to print On to print or Erro
72. a NS ID Card Copy Paper Saving Copy Scan to PC Addre ss Entry Scan to PC Addre Scan to E mail A Scan to E mail A ss Book ddress Entry ddress Book Menu Application When using the wizard mode 1 1 GB0056_00 1 The registered screens are displayed in order Make the desired settings Select the FAX transmission resolution 10 10 al ad Adjust the density 10 10 400x400dpi Ultra 200x400dpi Super Lighter Normal Darker 200x100dpi Normal Limit 128 3 2 1 1 Cancel GB0008_99 GB0086_99 GB0057_99 Methods For Entering the Destination gt Using favorites 2 Confirm the settings and start the job Use V or AN to scroll up and down GB0820_00 NOTE To edit the settings press lt Back and make changes as desired When using the program mode Select a favorite to call up registered settings 3 14 4 Sending Faxes This chapter explains the following topics Basie transmission PROCS CNG sacaekecssnceceee tate ernie nnana ean aE na EEE e aoea a aE E ETR 4 2 CHECKING he Send Stalls sncstavxaamacadcanadannsanenssonnaidandsnensteanekaijatnd head sed Wachetnndadtidecanddicabatandacetosadiasaantind dumbass 4 4 PROT OVanmne Sond eessen a pad eerie sericea grea eon d ide cate pace nciobe geoed E E 4 5 Cancelling the Transmission ccccccccssceceececeececeececeuceceucensaeesseeessacecsusensesecsasensesensueensesessuseseueesseessnaass 4 6 Fax ran
73. ace Enters a space IE Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Enter the fax number of the receiving system using the numeric keys Up to 32 digits can be entered as the fax number of the receiving system 2 3 Registering Destinations gt Registering Destinations in the Address Book 7 Select transmission settings The transmission start soeed ECM communication and encrypted transmission can be set 1 Press Detail Settings Ready to send 10 10 Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace GB0075_03 o t 2 Configure the transmission start speed Ready to send 10 10 Ready to send 10 10 TX Start Speed 33600bps 9600bps 14400bps On 1 1 Encrypted Transmission Off lt lt e 33600bps E el GB0168_01 GB0172_01 NOTE Normally the default setting should be used 3 Turn on ECM communication Ready to send 10 10 Ready to send 10 10 TX Start Speed 336NNhns ECM On Encrypted ransmission Off GB0168_01 GB0173_01 a o ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission 4
74. achine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving Malfunctions Responding to Error Messages Clearing Paper Jams General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information e Microsoft MS DOS and Windows are registered trademarks of Microsoft Corporation in the U S and other countries e Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide FCC PART 68 REQUIREMENTS 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the right side of the equipment to install Assembly Board is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If re
75. an be added at the same time When adding a group a maximum of 50 groups can be added in the Address Book Before adding a group in the Address Book the contacts to be included in the group must be added first NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu 4 Display the screen Ready to send 10 10 F AX PETT o P On Hook Chain Direct nai fa Recall Add Dest _ f Qani ed El gt 3 kel a 1 Ready to send 10 10 Address Book _Ext address Book All Functions pa 123456 123456 __ 002 gt 789012 789012 a 003 ABCDEF 567890 om 1004 GHDKL 111111 oe a GB0426_03 2 Adds a new destination E 10 10 Use V or AN to scroll up and down Delete Kol lse ro a oO 3 Select the registration method Select the address type 10 10 Contact Group 1 1 GB0419_01 e Registering Destinations gt Registering Destinations in the Address Book 4 Enter the group name Support department Input18 Limit32 GB0057_16 n Cancel i lt Bax nex gt al Up to 32 characters can be entered For details on character entry refer to Character Entry Method on page 11 2 N 5 Enter the address number 10 10 10 10 Ready to send Name Support fiepartment Addres
76. ansmission will automatically resume 4 20 Sending Faxes gt Job Finish Notice Job Finish Notice Send e mail notice when a job is complete 1 Display the screen Ready to send amp 10 10 5 j Dest 0 f On Hook Chain Direct ciek Nie Recall Add Dest tT 1 Address Book Ext Address Book One Touch Key For details refer to the machine s Operation Guide N GB0669_00 4 21 ff s FAX Direct Transmission S Off 5 FAX Polling RX Close Use V or AN to scroll up and down O off Add Edi a GB0673_02 Sending Faxes gt File Name File Name Add a file name Additional information such as Job No and Date and Time can also be set 4 Display the screen o 10 10 _ Dest 0 a Densi On Hook Chain Direct igs saad o Lf Normal 0 Original Image vo Reel 8G ld Bosie Add Dest a i Text Photo Continuous Scan LAKAET mi ga 2 pfile Name Entry Address Book L_Ext Address Book Address Book One Touch a One Touch Key For details refer to the machine s Operation Guide Add Edit Shortcu j Use V or AN to scroll up and down GB0673_01 GB0669_00 4 22 5 Receiving Faxes This chapter explains the following topics Fe OCC OO rs eeeceec nce T E EE E TE E E E 5 2 RECESION MEMNON seaecteesenenton seca iae e E EAEE EAEE AAA 5 2 Checking and Changing the Reception Method ccccccccceeeecee
77. ation Panel Black amp White MFP anssannnssnnnsnnnnnnnnsnnnesnrnnsnnnssnrnsnrnssnrrrrrrsnrrrsrrrnsnrrenrrrnrrennnrrnsereennnnn 1 5 TOUIG IP AGN orir E ange evocee ian caceeesacsce E E A 1 6 Enter key and Quick No Search Key ccccccecccccesceccseeeceeeeeccaueeeceueeceeueeseseeessageessegececsuseessaeeesseesessees 1 6 Quick Setup Wizard Fax Setup ccccccccccscccccsseeeeeeeeeeeeeeeeeceseeeeeeeseeeeeesaeeseeeseeeeceesesasseeeeeeeeeeesaeaeeeesseneeesags 1 8 Fax OUENS er E T E EE 1 8 Fax Setup OCC aioe eaaeheeednacenieesncemanboesnaustewuesadec deedeuscanirees AEN EEE AE KER AEE 1 9 SCUNG DAE And TIME sirens e E E E E A 1 11 PEA Sein GE UO eS ONI rperonner a RAEE AEE EAEE ESE RAAR AE AE RRASA 1 13 1 1 Before Using the Fax Machine gt Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer to the machine s Operation Guide Color MFP See AIA ANY ANNI Operation panel Perform the fax operation with this panel Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation LINE connector L1 Connect the modular cord for the telephone line to this connector TEL connector T1 IMPORTANT When using a commercially
78. available telephone set connect the modular cord to this connector You cannot automatically receive a fax when the main power switch is turned off To receive faxes with the power turned off press the Power key on the operation panel 1 2 Before Using the Fax Machine gt Part Names and Functions Document Processor Color MFP 5 Top cover Open this cover when the original jammed in the Document Processor Original width guides Adjust these guides according to the original width Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table oO CO NI O Opening handle Hold this handle when opening or closing the Document Processor Black amp White MFP Top cover Open this cover when the original jammed in the Document Processor Original width guides Adjust these guides according to the original width Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table Opening handle Hold this handle when opening or closing the Document Processor Before Using the Fax Machine gt Part Names and Functions Operation Panel Color MFP For the names of keys and indicators required when functions other than FAX are used refer to the machine s Operation Guide System Menu Counter Displays the System Menu Coun
79. ax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception lf the other party has dialed If the other party has dialed your fax number your telephone number wW boa Telephone company v NZ The fax machine will ring using The fax machine will ring using the predetermined ring pattern the predetermined ring pattern for a fax and fax reception will for a telephone call start automatically Conversation is possible with The fax will handle the call the other party if you answer using the Automatic FAX the telephone that is connected Reception mode to this fax machine Preparation Refer to Reception Mode on page 9 8 to select Auto DRD 4 The teleph
80. b Cancel 2 Display the send job status screen 10 10 10 10 Beir o seus 1 TA ba gt Process il Nal ss Job Status soe Job Status freue Job Pause All Menu Cancel Close Print Jobs The list of accepted time destination and status are displayed for each job 1 4 K GB0052_02 GB0183_00 4 4 sending Faxes gt Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override 4 Press the Status Job Cancel key Status Job Cancel 2 Select the job to be sent by priority override 10 10 10 10 Devine Job Status 0005 pia 0123456 Sending amp Ie Job Status 1 2 0006 7890123 Waiting 1 4 fso E f 0007 5678901 s waiting Scheduled Job Pause All Print Jobs lt GB0052 00 GB0183 01 i 3 Menu Cancel Close a 5E Status Job Cancel 10 10 Priority Override Select the fax job to be sent by priority override and press Menu and then Priority Override Press Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue NOTE If a fax job is in progress the priority override fax job will be sent after the job in progress is completed If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority over
81. can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address password oO oO N oO a 0 GB0169_01 el 4 Finish entry of the sub address Ready to send 10 10 Sub Address Password 3K KK OK OK OK OK 2K OK OK Cancel GB0169_01 Press OK 6 24 Using Convenient Fax Functions gt Sub Address Box Function 5 Send Start Ready to send 10 10 On Hook Sub Address Detail Settings i 1234567890 Pause Space a lt a Backspace aac Next Dest Cancel Check the destination and press the Start key NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine t GB0703_00 6 25 Using Convenient Fax Functions gt Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception Q IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient
82. ceeeeeeeeeeeeeeeeeaeeeeeeeeseeeseeeeeeeeeeaneeeaeeeeaes 5 3 FAX Automatic Reception oi secctccisciceeertsetc necieasicc spacial snecieslecceanat alec annaran EAEn annin ar anaa n 5 4 FOV ONOCEDUO serrr ane a AE EEEE E E AA A EE 5 4 Canceling reception Disconnection Of communication cccccseeeecceeeeeceeeeeeseeeeeseeeeeseeeesaeeeeeseeeeesaees 5 6 Manual RECENO seriean aea REAA REER ARA eat AAAA sence anosa 5 7 FOW Ol ROC MOM sroniisiennniann a i e anes iosoaesneeasare 5 7 Fax reception FUNC NOMS sirereurnicar rine TEE EEE E OEE 5 8 Fax SCS OU OAS SCN ssie a arire E Ra Stan EE Erea Sea e enaa a A Or ENER REE RESENA 5 9 Media Type for Print OUMU die penccieicos nacacsaicad ennecaainn snsistausiane passe a e aa i aa eia iia EEEa 5 9 Reception Date TIME aiccsenccmaneint atatcasonednsnimoensutotiendendenacesaentadetiosdacuddncdsiaswaddebedestiddscedanstadetionsmnahetacdsebacteatanets 5 10 Dupe RE OUUTE aaeeea EEE OA AA EEEE E EEEE 5 10 P PA eE vec ere E E E S E 5 11 BAE E earar E E E E ates 5 11 5 1 Receiving Faxes gt Fax reception Fax reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes NOTE When the original size is larger than A4 or Letter at the sender the send image size will be reduced at the sender s machine to fit to your supported paper size In addition when the send ima
83. ceueeteseeseseeesensenaess 6 43 Flow f Network FAX Receiving idctiacasscevavaceawnticandjaieriausctaratinanetiioutandetauphianadediebiantehaiatdesdbleindandenteteandens 6 43 SSD aee A E E E Sse eects ist vce E E EEE EE 6 44 Installing the Network Fax DINVEN sescicncs assessed snsenceeanacacssesucdnaciaveduanndiosennsenteues aae aTa a aaas 6 45 Basie MANSMISSION secaresso a N a a ENEE N EEEE EA A EE rE DEE NATE EAEE E Ta EN 6 46 Configuring the Driver Default Settings ccc ecccsececeececeesesseeeceuseseuseseesensueeseueeseuseseueeseueeseneesseesenes 6 49 Using Convenient Fax Functions gt Memory Forwarding Memory Forwarding When you have received a fax you can forward the received image to other fax machines or computers or set printing Type of Forwarding Destination Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination You can forward the document to other fax machines or Sub Address Boxes or for e mail transmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 4 Display the screen Use V or AN to scroll up and down i I sen L TA lt gt System Menu Counter Ba arere ocument Box Q 26 2 E E Favorites Application V4 3 10 10 3 A 2 Configure the function 10 10 Forwarding 1 Off Forward Destination File Format TIFF Fi
84. changes the screen to the fax number entry screen 2 Enter the fax number of the receiving system Ready to send 10 10 DEF On Hook Sub Address Detail Settings lt Zz O 1234567890 Z x R N rause gt pace DacKSpace 4 ue gt pe O n GB0703_00 l Description Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space Enters a space lt lt Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Enter the fax number of the receiving system using the numeric keys Up to 64 digits can be entered as the fax number of the receiving system 3 Select transmission settings Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace GB0703_00 J Methods For Entering the Destination gt Entering the destination fax number with the numeric keys Description Sub Address To communicate using the sub address press this key For details refer to Sub Address Transmission on page 6 23 Detail Settings TX Start Speed To change the transmission start speed press this k
85. counting has been Enabled annannannannnnnnnnnnnnnnnnnnnnnnnrnnrnrnrsrrnrrsnrnnrnnresrrsrennns 9 27 9 1 Fax Settings gt Default fax settings Default fax settings This section explains the fax settings in the system menu Operation method The system menu is operated as follows 1 Display the screen lt gt System Menu Counter NOTE lf user login administration is enabled you can only change the settings by logging in with administrator privileges Refer to Adding a User in the machine s Operation Guide for the default login user name and password Enter login user name and password 10 10 Login User Name Login Password Keyboard Login d Q oO oO N N a Oo Configure the function System System Menu Counter SY 10 10 Al N Displays available functions Displays available functions Selecting a value it to be accepted l Date Timer Scrolls up and down when the list of values cannot be displayed in its entirety on a single Adjustment Maintenance GB0054_04 screen System Menu Counter 10 10 Date Time 10 10 2010 10 10 TE Format TE Eo ee Zone 090 Osaka Sapporo Eo ee z oO l a O lt Ea i Return to the previous screen System Menu Counter 2222 Menu Counter 10 10 12 00 International Date Line West 11 00 Samoa gt 1 24 11 00 Universal Coordinated Time 11 10 00 Hawaii VY S Cancel OK L d E Retu
86. der to reduce the transmission speed and send again U01700 U01720 Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions we
87. ding Time Setting ssscsccpccisnnn verciventcnecacedennddverdsustosdcsceumnedenesteatdseastvedetecdiluaveuectews 6 5 File Format SOUS So nsesscnsevedteccseeteaseoscnuseeeass E E NaRa EEES Eiaa 6 6 FI SOD AON aee E E T TEE 6 7 E mail Subject Add Info Setting 0 nnannannannnnnnannnnnnnnnnnonnnnrnnnnnnrrnrorrsnrrnrnnrenrrnresneenee 6 8 PIP Encrypted TX Seting seroirsssrisns iaae a a 6 9 PANE WINN enearo EEEE E AEE EEE EEEE 6 10 File Name Registration cccccccsccceecceeeceeecceeeceeeseeeceeecaeeceeceeeseeeseeesageeuesaueesaeens 6 10 Settings for Forwarding from COMMAND CENTER Memory Forwarding 6 12 S UD Address BOX FUNGCUOM xcsecccnrasecestvecesesstcudeecastndvencsandessenencedeesw Eia EEEE 6 13 SUD Addross BOX dicedccedscesssveessetyaveaascosecceesasusecessaesee EA EEEE a EEEE EEEN 6 13 Sub Address Communication cccccceeccsseceeeceeeecueeceucceueceueecueeceueceueecueeseeesaeesaaes 6 13 Registering a Sub Address BOX ccccccccecccsseeceeceneecececeeeceueceusesaeesueeesuessuessaeeseees 6 14 Changing Deleting Sub Address BOX ccccccecccseccceeeceeeeseeeeeeesaeeeeeeaeeeseeeeeeesaeeenes 6 16 Printing Originals from a Sub Address BOX cccccceccceeeeceeeseeeeeeeeseeeseeeeeeeeseeesaeess 6 18 CGheckmng Detalls sesinin EREEREER ETEA DEEN 6 19 Deleting Originals after Printing from a Sub Address BOX ccccceeeeeeeeeeeeeeeeees 6 21 Deleting Originals from a Sub Address BOX
88. dress Book Address Book One Touch One Touch Key Configures fu nction settings s Functions were 1 a Favorites GB0669_03 Displays shortcuts Ready to send Displays the status of the equipment as well as necessary operation messages cr Original Orientation Displays available functions and Scrolls up and down when the list of settings eer TE values cannot be displayed in its a dpi 200x100dpi Normal vV E Add Edit Registers functions as shortcuts Shortcut GB0673_00 Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter key The Enter key works in the same way as keys displayed on the touch panel such as OK and Close The Enter symbol is displayed next to the keys whose operations are carried out by the Enter key e g OK 4 Close 4 Ready to send 10 10 Lighter Normal Darker Enter rm ia lt Pressing the Enter key on the operation panel has the same effect as touching OK on the touch panel GB0008_01 Using the Quick No Search key The Quick No Search key is used to specify a transmission destination by speed dial or by directly entering the fax number with the numeric keys Before Using the Fax Machine gt Part Names and Functions Ready to send 10 10 Enter Destination 10 10 001 123456 002 None 003 None If 5 001 100 004 Non
89. e 2 Local FAX Info 3 Sound Volume 4 Rings 5 Redial 10 10 Set the dialing and reception mode GB0842_00 el End Exits the wizard lt lt Previous Returns to the previous item Skip gt gt Advances to the next item without setting the current item Next gt Advances to the next screen lt Back Returns to the previous screen 1 9 Before Using the Fax Machine gt Quick Setup Wizard Fax Setup 4 Finish 10 10 1 Dialing RX Mode i 2 Local ae Info Com pleti Ng Setu p 3 Sound Volume 4 Rings To close this wizard press Finish 5 Redial All items can be changed in the System menu lt lt Previous Finish d When setup is finished press Finish GB0866_00 Before Using the Fax Machine gt Setting Date and Time Setting Date and Time Set the local date and time at the place of installation When you send a fax using the transmission function the date and time as set here will be printed in the header of the fax Set the date time and time difference from GMT of the region where the machine is used NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and password Be sure to set the time difference before setting the date and time The date and time are set using the Quick Setup Wizard when the machine is tur
90. e 005 None 006 None Quick No Search 1 9 007 None 008 None 009 None ea 010 None 011 None 012 None VY ro Te for le a 0 d el Touching the Quick No Search key in the one touch screen displays the number entry screen GB0718_00 Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Quick Setup Wizard Fax Setup In quick setup mode a wizard is used to configure the following settings Be sure to complete the settings before using the fax system Fax setup items Step 1 Dialing RX Mode Setting item Dialing Mode Description Select the dialing mode according to the line type Reference Page Reception Mode Select the reception mode Auto DRD Select the reception pattern 2 Local Fax Info Local FAX Name Register the local fax name printed on the fax on the receiving system Local FAX Number Enter the local fax number to be printed on the fax on the receiving system Local FAX ID Enter the local fax ID The local fax ID can limit other parties with which you can communicate Enter the four digit local FAX ID number Print Position Transmit Terminal Identification TTI Select whether or not to print the local fax information on the fax on the receiving system 3 Sound Volume Speaker Volume Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected b
91. e FAX Resolution ccccccecccsccceeeceeeecaeeceueceeceaeeceeceueceueecueeseeessenssaes 4 11 Selecting the Density seccevscsexesnenscnnsenswoeces tecinncedns dain niai a Ea EEA dacdanseeeds 4 12 Selection of Original Image ccccccscccesccsceceeeceececsecceucceueeeueecsueceueseaeecseseseeseeesaaes 4 12 COMIRUOU SC I sn E O anGeaear ee 4 13 Direct Transmis SiON sisese irinen Aane an aa en aa Aa aaa aR n E A ERRERA 4 14 Cancelling Direct Transmission ccccccccceeece seca ees eeseeeceeeceueeseeeseeeseeeeeeesaneeseeeaes 4 14 IVAN SOI EEA I AE IE ETE I EE I E IE E E 4 15 D l yed Transmissi sirescsnisornoi a a E a ncacee eis 4 16 Cancelling and Sending Delayed Transmissions QUEUE ccceeeeeeeeeeeeeeeeees 4 18 Standby Transmisio sissisodan a iA E Egea 4 19 EOE STNG aa E A E E T E secant ce aeenteoeeaeaee 4 20 JOD IISA INOUCE sarnasena aAa EEAO 4 21 CRNA e oo ccc ccccccccccccccececcccccccccuecceeeueaeeneuneneaueaeeneaeeneeneaeeneaeeneaeeaeuntaeentaneneaneaesueneeneuneneanes 4 22 REGCCIVING FAXES ssswviieiiinescseniesecsce ee deeaiesewecseniireewewenseneeeen D A MCCS TON a E A E ere de eads ade satenp esta dudeasanveareatocios ereqeenvenaiectaxceameucees 5 2 Reception Method cies seis ccceweca ded suncelaencunecceszeneselaateiuecpnceazteutncdesaeesndsarstuedbussextantecavaceuus 5 2 Checking and Changing the Reception Method ccccceccceeeeceeeeeeeseeeeeeeeseeeeeeees 5 3 PAX Automat
92. e entered GB0057_18 For details on character entry refer to Character Entry Method on page 11 2 5 Register the destination System Menu Counter 10 10 Name Sales department 1 FAX Number 0123456 Sub Address TX Start Speed 33600bps a GB0754_00 Registering Destinations gt Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key 4 Display the screen Use V or AN to scroll up and down System Menu Counter gt System Menu Counter Deve ee Address Book One Touch User T user Login sob accounting 0 Accounting J 1 Printer System Menu Counter 10 10 Address Book gt 3 One Touch Key 1 1 Address Book Defaults gt Print List gt GB0411_00 2 Edit or delete the destination To edit the destination 10 10 Tat 10 10 001 Sales 002 None 1 003 None i department 1 004 None 005 None 006 None 1 9 Delete 008 None 009 None 007 None 011 None 012 None 010 None GB0422_01 GB0430_00 Select the One Touch Key you wish to edit and press Menu followed by Edit To delete System Menu Counter 10 10 s T 2 oor Sales uuz None 1 uus None es No 1 9 iB department 1 004 None 005 None 006 None 007 None 008 None 009 None 010 None 011 None 012 None a
93. e machine is not turned on it will not be found If the machine is not found make sure the machine and your computer are connected via the network make sure the machine is turned on and click Refresh To install by Custom Select refer to Network FAX Driver Operation Guide 6 45 Using Convenient Fax Functions gt Network FAX 4 Select FAX Driver Installer Custom Installation Chog product to install Remove the checkmark Select Al Clear Al ORKYOCERA Remove the KX DRIVER checkmark select the FAX Driver checkbox and click Next gt 5 Follow the instructions in the wizard to install the driver Installer Installer Confirm Settings Confirm your installation settings Click Back to make changes E FAX Driver To start the installation click Install OR KYOCERA ORKYOCERA Basic Transmission 4 Create the document to be sent 1 Use an application on your computer to create the document to be sent 2 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine to be used in the printer name list 2 Set the print range and other settings ws NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will vary depending on the application t
94. eau late ENEE Ea Eaa 9 11 Changing and Deleting Permit FAX NO cccccccecccceccceeeceeeeeeeeseeeeeeeeseeeeeeeseueeeeeeseeeseeesaneeseeeseeeseeeeseees 9 12 Registering Reject FAX NO cccccccscccsscccecece cece eeceuecececeeesaeeseecsaeeseesaeeseeeesueesaeesseeeeeeesaeesaessseeesaeesaes 9 14 Changing and Deleting Reject FAX NO cccceccccesccceeeecesceceececeuseceaeeseaeeseueeseeeecseeensesensesensesenenesenes 9 15 Registering Permit ID NO epee coseeciscteteedasdaensehadedies scaasdesite onus domthed esas adeecaaceaenidesnatid nite cemaneseicaemucseltaaestacedens 9 16 Changing and Deleting Permit ID NO 0 0 0 ccccecccececseeceeeeseeeseeeceeeseeeeseeeseeeseeeeseesaeeeseeesseesseeeseeeesnees 9 17 SCUING SENG INGSWICUOMN 2nsxns canscnvedsduiasgunesiynancnwnetinaas selenesiiesauuearcuaueveseduddsadndsiuaisvusssiwadsawensemersteusubeuswieumecus 9 19 Setting Reception Restriction cccceeccsscccsceceeeceeeceuecceeecaeeceeeeeccaeecseeseeeseeeeaeesaeeceeeceeesueesseeeseeeseeess 9 20 UNKNOWN Number Reception sisesdcduciunudunsaunduonaustdudaunebmmtunadewiauvaurwdadtuunsiutbinweudaWaciaW uta daa uverweeusiaciubirakenaniiee 9 21 TS AS TIMO assez es stein E deta pale E A A O hei a desactr an ld E E nce ica suns 9 22 PACCOUNE Management ssar A a aa ia E a a i a a a s Ea 9 24 Logging in when User Accounting has been Enabled cc ccc cceccceccceeeceeeeeeeeeeeeeeeeeseeeseeeseeeeseeeseeeseeees 9 25 Logging in when Job Ac
95. ect settings in COMMAND CENTER Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges have been enabled on COMMAND CENTER remember to enter the correct user name and password when trying to access the relevant screens For details refer to the KYOCERA COMMAND CENTER Operation Guide 6 12 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using sub address reception function you can store received originals in a personal Sub Address Box For the method for using a Sub Address Box see the next section e Registering a Sub Address Box gt page 6 14 e Changing Deleting Sub Address Box page 6 16 For the method for manipulating a received fax stored in a Sub Address Box see the next section e Printing Originals from a Sub Address Box gt page 6 18 e Checking Details gt page 6 19 e Deleting Originals after Printing from a Sub Address Box page 6 21 e Deleting Originals from a Sub Address Box page 6 21 e Printing a Sub Address Box List gt page 6 22 For the method for transmitting to a Sub Address Box see the next section e Sub Address Transmission gt page 6 23 Sub Address Communication Sub address communication is communication in which data is sent and rece
96. ed 1X Off Print Off Schedule All Day Sender Name 2 3 Sender FAX No GB0377_01 Use V or AN to scroll up and down a T GB0381_00 Using Convenient Fax Functions gt Memory Forwarding FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data NOTE To use FTP encryption set SSL to On in the Secure Protocol settings For details refer to the Operation Guide for the machine 4 Display the screen Use VV or AN to scroll up and down 10 10 E Send A lt gt System Menu Counter 7 Document Box 3 5 E Favorites Application NZ System Menu Counter 10 10 3 Forward Settings SHA Q GB0054_02 GB0316_01 2 Configure the function 10 10 10 10 E mail Subject Add Info FTP Encrypted TX 1 1 Print Schedule All Day Use V or AN to scroll up and down GB0382_00 L GB0377_01 Using Convenient Fax Functions gt Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them 4 Display the screen Use V or AN to scroll up and down System Menu Counter 10610 E Send y lt gt System Menu Counter eee gt R 3 5 Favorites Application v System Menu Counter 10 10 GB0054_02 3 Forward Settings gt GB0316_01 2 Configure the function 10 10 E mail Subject Add Info FTP Encry
97. eeeeeeeaeeeeeseeeeeseeeeeseeeeessaeeeseeeeeeaeeeeas 11 11 Appendix gt Character Entry Method Character Entry Method To enter characters for a name use the on display keyboard in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps Entry Screens Lower case Letter Entry Screen GB0057_E01 10 Display A at Inputs Limit32 6 7 11 12 Description Displays entered characters Keyboard Press the character to enter ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol A a a A Press to switch between upper case and lower case Cursor Key Press to move the cursor on the display Input Limit Display Displays maximum number of characters and the number of characters entered Delete Key Press to delete a character to the left of the cursor Space Key Press to insert a space Enter Key Press to enter a line break Cancel Press to cancel entered characters and return to the screen before the entry was made lt Back Press to return to the previous screen
98. egistration Status Check the fax transmission results and registration status using the following tools FAX job history check Display Location Touch panel Contents to Check History of latest 100 send and receipt results stored Timing of Check Any time Reference Page Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving Status page Report printing Registration status of Local FAX Number Local FAX Name fax line setting etc Any time Reporting of FAX receipt result by Email Fax receipt Fax reception is reported by e mail Checking Transmission Results and Registration Status gt Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 4 Display the screen 1 Status Job Cancel 2 Status Job Cancel fe Job Log
99. ent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 4 Display the screen Ready to send 10 10 Ready to send 10 10 Dest 0 Job Finish Notice On Hook Cha Direct Peele ES FAX Delayed Transmission Co l 5 a A DEEA Add Dest 2 ae gt eN FAX Direct Transmission s FAX Polling RX Address Book Ext _Ext Address Book Book One Touch __One Touch Key I Off Shortcct vv Favorites Use V or AN to scroll up and down GB0669_00 GB0673_02 4 16 Sending Faxes gt Delayed Transmission 2 Configure the function Ready to send 10 10 Ready to send 10 10 2 00 23 00 59 3 lt qA e a 0 e GB0092_00 a Use or the numeric keys to enter the transmission start time Sending Faxes gt Delayed Transmission Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below 4 Display the screen 10 10 1 7 Status Borses Job Cancel at 1 4 Bstore Job Status O 2 freue Job Pause A Print Jobs 2 Canceling a job and immediate transmission K GB0052_00 Canceling a job Status Job Ci ncel 10 10 D014 1233 em 04 00 1 1
100. er Auto 1 Member Member 2 GB0787_00 a Ready to sen es to send Esanen oas Sales department 1 Support 0234567 1 1 S x oO a 4 a el Ready to send 10 10 pol send 10 10 Z Support department 0234567 am il 9 e t GB0114_05 To delete L 10 10 GB0396_01 Use V or AN to scroll up and down Select the destination contacts or group to delete Name Support department Address Number Auto Member Member 1 7 las Ready to send 10 10 Address Book All Iva k 01 019 d Sales department 1 002 Support department a I SYSTEM DEP fh Sales department 1 Member 2 a Cancel Delete 3 E a Oo oO oe foe N O a Registering Destinations gt Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 4 Display the screen Use V or A to scroll up and down E Internet E Address Book One Touch User Login Job Accounting Printer VY System Menu Counter 10 10 Address Book gt One Touch Key Address Book Defaults gt Print List gt lt Back eS lt gt System Menu Counter 1 4 5 GB0054_03 2 Print System Menu
101. er Gasse 95 A 1230 Wien Phone 43 1 86 338 0 Fax 43 1 86 338 400 www kyoceramita at BELGIUM S A KYOCERA MITA Belgium N V Sint Martinusweg 199 201 BE 1930 Zaventem Phone 32 2 720 9270 Fax 32 2 720 8748 www kyoceramita be DENMARK KYOCERA MITA Denmark A S Ejby Industrivej 60 DK 2600 Glostrup Phone 45 70 22 3880 Fax 45 45 76 3850 www kyoceramita dk FINLAND KYOCERA MITA Finland OY Kirvesmiehenkatu 4 FI 00880 Helsinki Phone 358 9 4780 5200 Fax 358 9 4780 5390 www kyoceramita fi FRANCE KYOCERA MITA France S A Espace Technologique de St Aubin Route de l Orme FR 91195 Gif sur Yvette CEDEX Phone 33 1 6985 2600 Fax 33 1 6985 3409 www kyoceramita fr GERMANY KYOCERA MITA Deutschland GmbH Otto Hahn Str 12 D 40670 Meerbusch Germany Phone 49 2159 918 O Fax 49 2159 918 100 www kyoceramita de ITALY KYOCERA MITA Italia S P A Via Verdi 89 91 l 20063 Cernusco sul Naviglio MI Phone 39 02 921 791 Fax 39 02 921 796 00 www kyoceramita it THE NETHERLANDS KYOCERA MITA Nederland B V Beechavenue 25 1119 RA Schiphol Rijk Phone 31 20 587 7200 Fax 31 20 587 7260 www kyoceramita nl NORWAY KYOCERA MITA Norge Olaf Helsetsvei 6 NO 0694 Oslo Phone 47 22 627 300 Fax 47 22 627 200 www kyoceramitanorge no PORTUGAL KYOCERA MITA Portugal LDA Rua do Centro Cultural 41 PT 1700 106 Lisboa Phone 351 21 843 6780 Fax 351 21 849 3312 www kyoceramita pt
102. ess Recall 10 10 Dest 0 On Hook Recall fos eC DeeS Add Dest Brey Direct Address Book Book Ext _Ext Address Book Book One Touch __One Touch Key GBO0669_00 2 Press the Start key Start The transmission will start NOTE Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 10 Methods For Entering the Destination gt Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting multiple phone numbers from several telephone companies to a chain number you can later choose the one that costs the least to send the fax to a remote or international destination NOTE You can use the chain number at the head of the fax number of the receiving system It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering Destinations in the Address Book on page 2 2 For registration to One touch keys refer to Adding a Destination on One Touch Key on page 2 12 As an example when using 212 as the chain number 4 Select the chain dial number Ready to send 5 10 10 Ready to send 10 10 Dest 0 001 212 one 0 one
103. ess eeseeeceeeseueeseeeseeeseeessueeaeeeseeeseeeseeeeseeeaees 3 6 Using the Speed Dial key i siccecesesGsccacccuncroiacanroseduscsacaueadcesacaessantace sacodssceasneseaiaeeeessoumesecc ot 3 7 Broadcast FransmMiISsSiOM spncutiaswstescnmewnondetwbmmntursswousnemauuridnwasiaicn e a aaan semen eaaa tua 3 8 GONGEN oara E santa E EE S 3 10 SING CNAN VAN srpeersiiese en aeie Ee TE E eiae ENA ena N EEEE E AEE REE 3 11 USNO VOE S epea A E E E EEE EE E E 3 13 S6NdinNg FAKCS sossarna ERE aa d Basic transmission ProcedUTE saiiiinsndawosvicusincandtanandbunadtdesdteutbenseunmneweneds saulsaueantwuliduddabsimiasetawls 4 2 Checking the Send Status cccccccccccccseeceeecceeeceeeceecaeeeceeeaueeseeeceeeceeeseeeeseeeseeesaeess 4 4 Priority Override Send sessao dsaraucicsintesscuielseawensencestwaccavdeeessdudecaumnelcnausecsseddacpetaendeceeesent 4 5 Cancelling the Transmission cccccecccececeeeceeeeseeceeeeceeeseeeeeeeeseeeseeeseeessueeseeeseeesanes 4 6 Fax transmission IUNCIONS asiceze ocsvecsenscsnncien ca sieaa ES Ea aE RE E EEEa 4 8 Orginal scan s tiNgS seeriana ne nr ee ee ee eee 4 9 Orginal Size Selection see cee seit antec cance weiton acetate ciapae E E E E gaci viene eee 4 9 Original Orientation c2esacecncccntacetociscnsewscestasantcndsiedAmeveadsengaecdentnddarsahacds ot waddnos aedtucser saxvens 4 10 PUNO sete setae poste soe A pes acct sensei E artes cate peeraeneese ys aeets ted anes eeaae sane senesasee esas 4 10 Selecting th
104. essaeeeeas Responding to an Attention Indicator Flashes 0 0 ccecccceeeeceeeeeeeeeeeeeeeseeeeseeeeseeeeseaeeseneeeeeeeseneeeseeeesaneeeseeeegas Precautions When Turning Power OFF cccccceccccsseeeeceeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeseeeseeeeesseeeseaeeesaeeeessaseeeaaeeeesess Enor MESSIOS rer ue asain tanumnsatnstemussancuin bn aisaciunsa sedate cds pnaghimcisaauunnnds EER BF Code gee tee E rete es sacle epee ewe E cbc decal E E sue ets Seeendr ata TOUPIES NOGUN setae ccs se cre es rset oi tro E cious feel nn eae drips ted E caladee 10 1 Troubleshooting gt Indicators During Sending Receiving Operation Indicators During Sending Receiving Operation The Processing and Memory indicators show the fax transmission status e The processing indicator blinks during fax transmission and reception e The Memory indicator blinks when source data is being stored in memory for memory transmission e The Memory indicator is lit when there is source data stored in the memory for delayed transmission gt Gy C PQRS TUV WXYZ my E va 0O Quick No Clear Search Enter C 333 Jd Processing Memory lAttention Responding to an Attention Indicator Flashes If an attention indicator flashes press Status Job Cancel to check an error message If the message is not indicated on the touch panel when Status Job Cancel is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Co
105. esseeeessueessgeesssgeeesseeeenes 2 12 ACANA DESUN AO sra E E E E e E E 2 12 Editing and Deleting One Touch Key ccccceesccceeeeeceeseeceuscecceneeseaseceeseeseaeeessaeeeesueessseessaesesssaeeeess 2 14 2 1 Registering Destinations gt Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book There are two registering methods contacts and groups When adding a group enter the group name and select group members from the Address Book Adding a contact A maximum of 200 contact addresses can be registered Destination name fax number sub address communication encryption transmission start soeed and ECM communication can be registered for each destination pg NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Contact addresses can also be registered in the system menu 1 Display the screen Ready to send amp 10 10 Leal DeStias 0 On Hook Chain Direct i hek j Recall Add Dest ee GB0669_00 Ready to send a 10 10 Ext Address Book All IYITQ aaa Pumed 001 nh 123456 123456 w __ 002 5 789012 789012 amw 1 1 _ 003 f ABCDEF 567890 cm __ 004 GHIKL 111111 a e GB0426_03 2 Adds a new destination EEE ee 10 10 Use VV or A to scroll up and down i e o D oO e a oO
106. estination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted Add a destination m 2 m fe fig 123 123 cm fs 3333 3333 om 1 2 F 44444 44444 ca 99999 99999 am V4 GB0803_00 To add the destination press Cancel and then return to the destination screen 8 12 Checking Transmission Results and Registration Status gt Confirmation Screen of Destinations 3 Press Check ea A 3333 3333 a 1 2 fas 44444 44444 caw 99999 99999 cw VY GB0803_00 When you have finished checking all destinations press Check Press the Start key Start amp d Start sending 8 13 9 Fax Settings This chapter explains the following topics DEUT SOUS ror sosec het a sone o EOE EEEE E EE E E 9 2 Operaton MeENOd saisine antara a AREE EASi EAE A Ai EA a a eieiei 9 2 SYNEN ONU S SINOS aaar E EE E 9 3 RODOR eaen E ec ci ars E E E E E 9 4 Cassette MP Tray Settings sate ceene scenes nchcse uated ance cceineteenc tags emoe ceiae Giese anc tase eased ee eniedaeaened ecto ced 9 5 UNMET OUT TNS san E eens seca E E emagnudenanddendene 9 6 FG a E E AA E EE A E E E E E 9 6 Adjustment Maintenance eee ee eee eee 9 9 Tronsmission ERO SINIC ION iced eae ectoct bp creseeeattemerevey A E T a a E E 9 10 Registering Permit FAX NOx casspcncdectemoe none sctiishnaweaeaieswianicadnccuaionwdublehmewiebdceiani andenendargneisucic
107. etails refer to Entry Check for New Dest in the Operation Guide for the machine 6 31 Using Convenient Fax Functions gt Polling Communication Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 4 Press the FAX key 2 Turn on polling reception To turn on polling reception refer to Polling Reception on page 6 30 N 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 X For the procedure for selecting a destination refer to Methods For Entering the Destination on page 3 7 NOTE You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses 4 Press the Start key Start Press the Start key The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine
108. ey Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission Encrypted To send faxes using encryption press this key For details Transmission refer to Encryption on page 6 36 NOTE Press On Hook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 15 4 Press OK 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace Next Dest Cancel Entry of the destination finishes NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine GB0703_00 E Press Next Dest to enter the next fax number For details refer to Broadcast Transmission on page 3 8 In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide Methods For Entering the Destination gt Choosin
109. g preferences from the drop down menu The Printing Preferences screen will open 2 Select settings n a s Landscape K KYOCERA The screen shown is for a Color MPF The following settings can be specified Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio and B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Available settings Normal Fine Ultra fine FAX TX Setting Click FAX TX Setting to change the default settings for fax transmission The Default Settings dialog box will appear For detailed information on the settings refer to Network FAX Driver Operation Guide 6 49 r Using a Connected Telephone This chapter explains the following topics FAX TEL Auto Switch Reception ax ipececeakersccnntedsaeateuedea decdetedta dette date a nania AS E Aaa raaa Eaa ni i Eaa FAX Answering Machine Auto Switch Reception ccccccccceeceeeseeeeeseeeeeeeeeeeseeeeeseeeesseeeeeseaeeesaeeeesaaeeeeseneeesaess DRD Reception Available for inch versions only cceccccseceeceeeeeeceeeeseeeeeeeeeeeeseeeeeseeeeeseueeeseeeeesaeseeesaaeeessaeees N ES o E E A E E A E AE E I
110. g an encryption key refer to Registering an Encryption Key on page 6 36 Press the FAX key Place the originals Specifying destination Ready to send amp 10 10 Ready to send 10 10 1 oa A MN nook Chain Direct Check On Hook Sub Address Detail Settings co Bal E manes Add Dest C LARARE Pause Space Backspace a L__ Address Book Book Ext L_Ext Address Book Book One Touch a One Touch Key GB0669_00 GB0703_00 Press Add Dest and enter the fax number of the other party NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can use the destination 6 39 Using Convenient Fax Functions gt Encryption 5 Turn on encrypted transmission 1 Display the screen 10 10 Ready to send On Hook Sub Address 1 Detail Settings 1234567890 Pause Space Backspace ES el 2 Select On for encryption GB0703_00 10 10 Ready to send Encryption off GB0174_00 el 3 Select the encryption key number 10 10 Ready to send Encryption On Encryption Key No Encryption Key 01 1 Encryption Box GBO0174_01 Cancel 2 Encrypted Transmission Key No 01 Box No 0001 10 10 System Menu Counter TX Start Speed 33600bps On GB0168_00 a a GB0175_00 E T 10 10 2 F k gt 1 1 GB0176_00 OK Cancel t Select the encryption key n
111. g from the Address Book Choosing from the Address Book Select a destination registered in the Address Book NOTE For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 2 2 For details on the external address book refer to KYOCERA COMMAND CENTER Operation Guide 1 Display the screen Ready to send S 10 10 laposta 0 On Hook Chain Direct iek B Recall s Add Dest k JEJ Ext Address Book One Touch Key R vv Favorites GB0669_00 2 Select the destination Readytosend sss to send 10 10 Address Book Alp LY 1 pia 123456 123456 Jof 789012 789012 m S pa eel _ 083 f ABCDEF 567890 f 1of4 5 GHDKL 111111 Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box GB0426_03 L Destination Search 10 10 Address Book A i VAQ Searches by destination name NAVI 123456 123456 ce 5 Advanced search by type of registered destination All 002 A 789012 789012 vaw Ban FAX or Group 003 ABCDEF 567890 cm 1004 GHIJKL 111111 cm GB0426_03 el Displays details for individual destinations You can specify a destination by address number by pressing the Quick No Search key Methods For Entering the Destination gt Choosing from the Address Book
112. ge size is too long at the sender and your machine cannot print the received image into one page the image will be divided into several sheets of paper Reception Method The methods for receiving faxes on the machine are shown below Reception Method Description Reference Page FAX Automatic Auto Normal Faxes are automatically received Reception FAX TEL Auto Switch Auto FAX TEL This reception method is convenient when using both Reception telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond FAX Answering Auto Answering This method is convenient when using both the answering Machine Auto Switch machine machine and fax When fax originals have been sent the Reception machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine DRD Reception Auto DRD Select this if you use a Distinctive Ring Pattern service Available for inch versions only Manual Reception Manual This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially avai
113. ghlighted on the touch panel If the Direct is pressed in the highlighted state the transmission method will change to memory transmission For details refer to Direct Transmission on page 4 14 N 5 Selecting the functions B o 0 Set functions such as the scanning density and fax resolution On Hook Direct beia Press Function Menu to display all the functions Recall Add Dest EEE Be oe Address Book Ext Address Book One Touch Key GBO0669_00 For details refer to Fax transmission functions on page 4 8 6 Send Start Sta rt When scanning finishes transmission starts When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE bd N continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed For details refer to Continuous Scan on page 4 13 N 4 3 sending Faxes gt Basic transmission procedure Checking the Send Status 4 Press the Status Job Cancel key Status Jo
114. hat you are using 6 46 Using Convenient Fax Functions gt Network FAX a ee 1 ey Type gt ew FF so Print Range All Current view Current page Pages 1 Subset All pages in range Page Handling Copies 1 K Collate awm n vo Printable Area z Auto Rotate and Center Choose paper source by PDF page size Use custom paper size when needed Units mm Zoom 96 Print to file 1 1 3 Click Properties to open the Properties window 3 Select settings on the FAX Setting tab 1 Specify fax settings such as the original size on the FAX Setting tab and click OK 210x 297 mm md Orientation Portrait C Landscape K KYOCERA The screen shown is for a Color MPF For detailed information on the settings on the tab refer to Configuring the Driver Default gt Settings on page 6 49 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to Network FAX Driver Operation Guide N 6 47 Using Convenient Fax Functions gt Network FAX 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer
115. hooting scccssssceesseeeneeenneseeenneenneeseeeeneneeeeseseesneeeesses 1O 4 Indicators During Sending RECeIVING Operation ccc ec cecccseceeeeece cece eeseeeeaeeeseeeseeeseeeeaees 10 2 Responding to an Attention Indicator Flashes cece cecccseceeeeeseeeceeeeeeeeseeeseeeseeeeaeeeseeess 10 2 Precautions When Turning Power OFF cccccccccccececeeeeeeeeeeeeeeeeeeeeseeesaeeeeeesaeeeseeeseeeeeees 10 3 Eror MES SS a E peso cbue vase race dns tee cte takin ck cats pau cela E tac sacecde eeaeceeao 10 4 mOr O76 6 lt a Ei lt teen ee eA ee ee eee eee 10 5 TOUNIG NOOU ise cesses clos dcece sincere ate eee sce eb detec ios ancioue pots deaae vel aieyeate nemo paca useesaneseneaeedentteecdeut 10 7 11 APPEND renion weceneecudeauevavivecnusnceuuensvscseusseussaecenucuwssees 1 1 1 Gharacter Enty RON ssns itaran o a aebcneige sa yee ca neve e oan E 11 2 EARE Sl CIN Stee E EEIE EEE EEIE E AE E AE E 11 2 Entenng Og ie gc e1 ko geen eee een eee ne EEE 11 4 SPOCONE EAE EEA N E EEEE re ee ee eee eee 11 5 KenMan sara E E E E 11 6 Received FAX Sizes and Paper Priority Inch Model nnesnannsnnsnnnnenesnsnenesrnrenrsrreenrennne 11 10 Received FAX Sizes and Paper Priority Metric Model cccccccceeeeceeeeeeeeeeeeeeneeeeaees 11 11 WAG OX ERE ODP E E A PEE AAE EEE E A E EA E E T Index 1 Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this m
116. i iaiia 1 8 Fax SEUD OMS siksene e aE AEE EEE Ei 1 8 Fa SEIU DIOC SOU enpa a i O E E uuobbseandiyes 1 9 Setting Date and Time catecsaaccwaennbtes he fed denneinaeaeroustmesnienuiuuesbosenadenewsenesesihendysaeuteeossurastaet waeauas 1 11 PBX SetNG EUNE Oly dorsais aD a ar O Si 1 13 Registering Destinations ss 22 21 Registering Destinations in the Address BOOK cccccsecceeeeeeeeeeeeeeseeeseeeeeeeeeeseeseeeeeeeseees 2 2 AGOMO A COMAC serik akann uer neina EEan Eaa E o EEEN OE E NES 2 2 EEEE OT S E E E E T A T E 2 6 Editing and Deleting Address Book Entries cccccccccceeceeeeaeeeeeeeeeeneeseeeaeeeseeeeeeeaes 2 9 F MIMIC Adreso CISU icasscooresainnncnsnocunacsasnussuetanneunedicudennes miu acduatsnenstaddanmnncioneisouratens 2 11 Adding a Destination on One TOUCH Key ou 0c ccc eecceecceecceeeeeeeeee cece eeseeeseeeeseeeseeseeseeesenees 2 12 Adang ID SSUNAQNON essa rnEeE e i A OE 2 12 Editing and Deleting One Touch Key n nnannonnnnnnnnnnnnnnenrrnnnnnrnnrrnrrnnernrnnrrnrrsnenrernene 2 14 Methods For Entering the Destination s222 222 3 1 Entering the destination fax number with the numeric keys cece ceccseeeceeeeeeeceeeeeeeeaeeenes 3 2 Choosing from the Address Book cccccccecccececeeeceueecececeueceuecsueesueeseueesaeesueesaeesaeessaeesages 3 4 Choosing by One Touch Key cccecccccccseceseceeeeecee c
117. ic Recepto scccsscnccnnsctees Seecactceuieds aE E a AE E 5 4 FIOW OF receDUON ad ccide regen sete eee nsin eN EENDE EEEE Ei E EA E EA 5 4 Canceling reception Disconnection Of communication cecceeeeeeeeeeeeeeeeeeeeneees 5 6 Manual RecCepUON sisisi Ea a T e E ani 5 7 FOW OlTOCEpUON ae ctice sess sect set eE EN EEEE EN 5 7 Fax reception fUNCHONS sccocaccnedsenectsescsee vate cbccessdseesncuesddusnexescavecabeeiedacedadcadvsdusdstundessetadsenntend ods 5 8 Fax reception SC UUINO Screed dent ectacete tee ncsen cece eteeted aa EENAA EEEE 5 9 Media Type for Print Output 0 0 0 0 cceccceccseeceeecseeceeeceeeseaeceaeeseeceessaeeseeesaeesaeesaees 5 9 Reception Date Time exc sesctiacseicreewnsdedbcuunsashaibbenesesseiumsbientseavasecedseekeseciaiudensedic teacesiate 5 10 DU DICK PRIA OUT OUT gre tccsacusceceeasceesctterotensassasutnetastersupereseisebeeeetsierveceeuaaeeaevenseyvenebces 5 10 LIN Ia cd 6 ee ene ne ene E een eee arene een eee eee 5 11 BAC E oerna E E EE E E 5 11 Memory FONNAFdINO ssorisserpsisssini amei n kni nUi rE EA aea Eara ai 6 2 Type of Forwarding Destination ccccccccccceecceeeeeeeeeeeeeeeeeaeesseeeseeeseeeseeeeaeeeseeesaeees 6 2 SC TUNG FOnWardihg senesenca iS EEEE E EEN ES EEA E 6 2 Registering Forwarding Destination ccccccecccsecccececeeeeeeeeeeeeseeeseeesaeeeaeeeseeseetaees 6 3 Changing and Deleting Registration Contents ccc cccccceecceeeeseeeseeeseseeseeeeeeeseeees 6 4 Forwar
118. ication destination GBO0723_01 Simple Login 10 10 04 None GB0023_00 If this screen is displayed during operations select a user and log in NOTE lf a user password is required an input screen will be displayed Refer to Simple Login on the machine s Operation Guide X NOTE When the operation is completed press the Logout key Logout 9 26 Fax Settings gt Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine Login 1 Enter the account ID 10 10 Enter the account ID E G GB0725_00 Check Login Counter k If this screen is displayed during operations enter the account ID NOTE If you entered a wrong character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By pressing Check Counter you can refer to the number of pages printed and the number of pages scanned 2 Log in Enter the account ID 10 10 Enter the account ID KKKKKKKK Check Counter NOTE When the operation is completed press the Logout key Logout 9 27 10 Troubleshooting This chapter explains the following topics Indicators During Sending RECeIVING Operation eeccececcceceeeeeeeeeeeeaeeeeeaeeeeeseeeeesseeeeeseeeeeeseeessegeeesaee
119. iction 102022025 ce2ececessdboevessesvaccenenseerdvaccexthoessedseeedceeaessnnedeeeasteneeescexeedeecsexs 9 10 Registering Permit FAX NO cccccecccscecseeceeeeceeccaeecaeeceeeeaueceueesaeeseeseesaueesaeeseeeses 9 11 Changing and Deleting Permit FAX NO a nnanssnnsnnnennnnnsnnnnnnnnnnnnnrrsnrnnrnnrnnrrerrsnrnnrnnne 9 12 Registering Reject FAX NO cccccccccssccsseceseeceeeceueceeeseueesueesaeeeeeeesueeseeeseesaeeesaness 9 14 Changing and Deleting Reject FAX NO sanssnnsnnsennennsnnnnnnnnnnnnnrrnnrnnrnnrnnrrerrnnrnnrnnne 9 15 Registering Permit ID NO aaoannannonnnnnnnnnnnnnnnnrnnnnnnennrnnrrnrrsnennernrrnrenrrnnennernrrnrenrrerennene 9 16 Changing and Deleting Permit ID NO ccc ceeccceccceeeceeeeee cess eesee esa eeseeeseeeeaeeeaees 9 17 Setting Send Restriction cece cccesccceeccseeceeecneeceuecceecueeceaeeeeeecueesaeesseeseueesaeesseesaees 9 19 Setting Reception Restriction 0 0 eee cecccececeeeceeeeceeeseeeceeeeseeeseeseeeeaeeseeeseeesaeeeaees 9 20 Unknown Number Reception ccccccc cece eecceeeeeeeeceeeeeeeeseeeseueseueeseeeseuesueeaeeeseeeees 9 21 RIMES AION TIMO sioro EEE canes eesinesacee raion tciee otbcsiertend E 9 22 ACCOUNT Managment i asisaueias nna eE E i 9 24 Logging in when User Accounting has been Enabled cccccecceeeeeeeeeseeeee eens 9 25 Logging in when Job Accounting has been Enabled ccccecccceccceeeeeeeeeeeeeeeeees 9 27 10 Troubles
120. ientation __ Recall e Add Dest 2 Er EER aA _ E apex 1 sided gs FAX TX Resolution dpi 200x100dpi Normal Address Book Ext L_Ext Address Book Book One Touch One Touch Keyf gt Sj l ps Favorites 2 Close Add Edit 3 Shortcut a For details refer to the machine s Operation Guide Duplex Select the type and orientation of the binding based on the original Set when using a 1 sided sheet original Set when using a 2 sided sheet original that will be bound on the left or right Other 1 sided Set when using a 1 sided sheet original Settings 2 sided Binding Left Set when using a 2 sided sheet original that will be bound on the left or Right right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top 1 Original Orientation Select the orientation of the original document top edge to scan correct direction This function is not displayed when 1 sided is selected NOTE For direct transmission you cannot use 2 sided Sending Faxes gt Original scan settings 4 Display the screen Ready to send 10 10 Ready to send 10 10 TET REN Check Ly Original Size On Hook Chain Direct EEE Lt A eT a Add Dest egorginal Orientation Teenie eee Way p gt 2 fig Duplex J 1 sided 1 A CAA LA KESUIUUOII dpi 200x100dpi Normal Address Book Ext Address Book One Touch Key 7 GA For details
121. inals from the other Makes ringing tone Both the other party and the receiving party automatically FAX machine can hear the ringing tone Automatic Reception v 4 When you lift the handset of the connected telephone set you can talk to the other party VW After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 7 9 Preparation Refer to Reception Mode on page 9 8 to select Auto FAX TEL Using a Connected Telephone gt FAX TEL Auto Switch Reception 4 The telephone rings The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 7 2 Answer the call When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds ar NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer to Manual Reception on page 7 9 When the call is from a fax The machine starts receiving fax originals 1 3 Using a Connected Telephone gt FAX
122. increments You can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 4 18 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also s
123. ion Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line during communication use the following procedure 4 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication Status Job Cancel 10 10 Status Job Cancel B 10 10 Pri 1 Runni E mind l FAX Waiting 3 4 1 1 Toner Status OK m i TEA Status No Paper Pause All Print Jobs Use V or to scroll up and down 2 GB0052_02 When communication is disconnected reception stops 5 6 Receiving Faxes gt Manual Reception Manual Reception This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 9 8 Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system Flow of reception 1 The machine ks receives a Call N A ANY N N NY When the machine receives a call it rings 2 Press On Hook Ready to send amp 10 10 je Dest 0 On Hook Chain Direct check E Recall Add Dest Add Dest il Se L__ Address Book Book L_Ext Address Book Address Book One Touch Lone Touch Key
124. ion job that you want to cancel and press Cancel Select Yes to cancel the transmission 4 6 sending Faxes gt Basic transmission procedure Cancelling Transmission during communication Follow this procedure to break the connection and stop transmission reception 4 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication Status Job Cancel 10 10 Oe ter Running SN FAX Waiting 3 4 Toner Status OK re Status No Paper Pause All Print Jobs Use V or to scroll up and down 2 GB0052_02 When communication is disconnected transmission stops NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function To cancel direct transmission refer to Cancelling Direct Transmission on page 4 14 X To cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sending Delayed Transmissions Queued on page 4 78 To cancel polling transmission refer to Polling Communication on page 6 26 Sending Faxes gt Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen To show other functions press Functions Use V or A to select the function What do you want to do Reference Page Specify the original size Original Size Selection gt page 4 9 Specify the
125. ions gt Network FAX Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data ih Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data ht ws NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine 6 43 Using Convenient Fax
126. ived FAX Sizes and Paper Priority Inch Model Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority N N Q A Paper orientation is different from the received document The image is printed after being rotated 90 automatically Received Legal size document is reduced to match Letter size paper indicates print output on two sheets NOTE The abbreviations denote the following paper sizes ST Statement LT Letter LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 9 If All Media Types is selected a paper type cannot be specified for fax printouts 11 10 Appendix gt Received FAX Sizes and Paper Priority Metric Model Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority Paper Size Paper orientation is different from the received document The image is printed after being rotated 90 automatically Fo
127. ived with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery Sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 Space and and characters to enter a sub address of up to 20 digits When the machine receives faxes a sub address is used to specify the Sub Address
128. known Number Reception on page 9 21 NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Prerequisites Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 9 19 Register the Local FAX Numbers or Local FAX IDs of other parties The recipients Local FAX Number matches a Permitted FAX No registered on the machine The recipients Local FAX ID matches a Permitted ID registered on the machine When the number was dialed using the Address Book or One touch keys the last 4 digits of the dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 9 20
129. l up and down 1 System Menu Counter ik E Send lt gt System Menu Counter aes 3 5 2 ii E Favorites Application NY _ System Menu Counter 10 10 TX RX Common GB0054_02 Transmission Reception 3 TX RX Restriction VY lt Back Vv GB0316_00 9 11 Fax Settings gt Transmission Restriction 2 Add a permit fax number 10 10 System Menu Counter ies 2 RX Restriction Off Permit No List 1 1 Permit ID List m cs GB0348_00 GB0345_00 Menu it 4 System Menu Counter 10 10 3 676483 Pause Space Backspace SJ U Cancel 04 co Use the numeric keys to enter Permit FAX No and press OK Up to 20 digits can be entered GB0351_00 NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 To register another permit fax number repeat step 2 Changing and Deleting Permit FAX No 4 Display the screen Use V or A to scroll up and down 1 J E Send lt gt System Menu Counter Bee mn O gt E E Favorites Application VY Menu Counter 10 10 TX RX Common GB0054_02 Transmission Reception Fax Settings gt Transmission Restriction 2 Change Delete Changing System Menu Counter 10 10 System Menu
130. lable product to this machine enables you to receive originals after talking to the person at the sending system Receiving Faxes gt Fax reception Checking and Changing the Reception Method 4 Display the screen 10 10 1 E a A lt gt System Menu Counter PA vocument Box 2 E FAX E Favorites Application Use V or AN to scroll up and down 3 5 lt GB0054_02 System Menu Counter 10 10 System Menu Counter 10 10 TX RX Common gt Reception Mode AN Auto Normal 4 55 Transmission gt Remote SW Dial 1 2 Off TX RX Restriction gt VY GB0327_02 2 Select the reception method 10 10 Auto Normal Auto FAX TEL Auto Answering Machine Manual c q GB0337_00 For FAX Automatic Reception select Auto Normal 5 3 Receiving Faxes gt FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes Flow of reception 4 Reception Starts Color MFP a a E Quick No Clear Search Enter om GD e gt Processing Memory Attention D o va OD Gi Quick No Clear Search Enter CJ ANY AY Z ELA BZZ Z ZZ N W When a fax has been sent to you the machine rings the registered number of times and then sta
131. le Separation Off Select On or Off whether to forward or not to forward the received documents GB0377_00 E fot 5 a 2 A t B0378_00 6 2 Using Convenient Fax Functions gt Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 Display the screen Use V or AN to scroll up and down 10 10 send OS A lt gt System Menu Counter 7 Q 2 kee ee a E System a 10 10 3 Forward Settings gt lt 02 GB0316_01 2 Configure the function 10 10 System Menu Counter OOOO B a Forwarding r 2 L O Forward Destination 1 3 1 1 File Format File Separation GB0377_00 GB0392_00 4 System Menu Counter 10 10 T Ext Address Book Address Entry FAX Address Entry E mail GB0393_00 Display the add destination screen and follow the procedure below to register the forwarding destination Only one destination can be registered Selecting Forwarding Destination from Address Book 1 Press Address Book or Ext Address Book 2 Select the destination individual you want to register as a forwarding destination Entering Forwarding Destination Directly 1 Press Address Entry FAX Address Entry Email Address Entry Folder 2 Enter the address to be registered as a forwarding destination 6 3 Using Convenient Fax Functions gt Memory Forwarding O If Addres
132. leting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE lf Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 6 26 4 Display the screen 10 10 1 Document Ye D i Box R hle M rv Job Box gt Remavahle Memo B Gs 2 O Sub Address Box Polling Box GB0051_00 2 To delete Document Box 10 10 Vi amp doco0006520100908150414 J iaa We aw gt g GB0663_02 Select the document you want to delete and press Delete the trash can icon Using Convenient Fax Functions gt Encryption Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the se
133. ling Polling Transmissions To cancel a polling transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 6 35 6 29 Using Convenient Fax Functions gt Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number NOTE Multiple contacts cannot be specified for polling reception If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Reception If the recipient s machine has a sub address bulletin board function you can use sub addresses to communicate with that machine even if it is a third party machine On this machine the sub address and sub address password Q IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machines beforehand to ensure that they each have the required functionality Ask
134. lio size original is reduced to match A4 size paper indicates print output on two sheets NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 9 If All Media Types is selected a paper type cannot be specified for fax printouts 11 11 Index Numerics 2in1 Print 5 11 A Account Management 9 24 Address Book 2 2 3 4 Adding a contact 2 2 Adding a Group 2 6 Change Deletion 2 9 Printing Address List 2 11 Search 3 4 Select a Destination 3 4 B Batch Print 5 11 Batch Transmission Function 4 16 Broadcast Transmission 3 8 C Cancel Cancelling Delayed Transmission 4 18 Cancelling Direct Transmission 4 14 Cancelling Memory Transmission 4 6 Cancelling Polling Transmissions 6 29 Cancelling Transmission Disconnection of Communication 4 7 Cannot perform sub address transmission 10 7 Cannot receive document 10 7 Cannot send document 10 7 Chain Dial 3 11 Character Entry Method 11 2 Checking Transmission Results and Registration Status 8 2 Confirmation Screen of Destinations 8 12 D Date 1 11 9 3 Default fax settings 9 2 Delayed Transmission 4 16 Immediate Transmission 4 18 Density 4 12 Direct Transmission 4 14 Cancel 4 14 Document Processor 1 3 DRD Reception 7 6 Duplex Print Output 5 10 E ECM Communication 2 4 3 3 E mail Notice Job Finish Notice 4 21 Re
135. lt GB0422_01 Select the One Touch Key you wish to delete and press Delete the trash can icon 2 14 3 Methods For Entering the Destination This chapter explains the following topics Entering the destination fax number with the numeric keys ccceeececeeeeceeeeceeeeceeeeceeeeseeeseeeeeseeeeseeeeseeeesaees 3 2 Choosing from the Address Book ccccscccccesceccesecceenecccescccauueeceeueesceececsaeeessaueesseeesseueeessugeeesseesessaneessieeeegs 3 4 CHOOSING Dy ONE TOUCH REY eects essence niaaa E ne E N E oven sguenapadse see canes sanecan 3 6 Using the Speed Dial Key aisec joceancotestecemnces oaaeennceasnuoedeiacn sane nadien eende K ded seddtandeadatsiaenesattenant anctaadedoddenctnesnwandeds 3 7 Broadcast Transmissi secede eden a stein a aaa a E a iS 3 8 Sina Toda orrae S A E ES 3 10 PSV CUE e Er E E AE E E E A E A E A E A A E E E cannes 3 11 TSUN TA OVS ae E e sa es so steer ence E A eerste senate 3 13 3 1 Methods For Entering the Destination gt Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below 4 Display the fax number entry screen amp wo Dest 0 On Hook Chain Direct peec L__ Address Book Book Ext Address Book One ss Key GB0669_00 Functions ed Favorites Pressing the number with the numeric keys
136. n Guide for the machine 3 8 Methods For Entering the Destination gt Broadcast Transmission Select the destination from the Address Book 1 Select the destination Ready to send amp 10 10 Ready to send ss sSSsid to send 10 10 laesa 0 Address Book All l Q On Hook Chain Direct al 2 figs 123456 123456 Recall Add Dest Jof 789012 789012 A ed 1 1 gt Jof fs ABCDEF 567890 cm 3 3 F ma Address Book Ext Address Book One Touch Key E oit GHUKL pae n a Functions e Select the checkboxes of all destinations and press OK Select the destination from the One touch keys 4 Select the destination m 10 10 Dest 0 On Hook Chain Direct Pees 2 a Add Dest 002 No 003 None 001 123456 a 004 None 005 No 006 None Recall 007 None 008 None 009 None m es Ko 010 None 011 None 012 None ee ee 3 GB0095_02 i Address Book Select all destinations and press OK Ext Address Boo Methods For Entering the Destination gt Using redial Using redial Redial is a function allowing you to dial the last entered number once again Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 4 Pr
137. n and reception operations in the touch panel Also explains how to print administrative reports showing communication results machine settings and registered information Fax Settings Explains various settings for controlling fax usage such as restricting transmission destinations blocking fax reception and setting prohibited use times Troubleshooting Explains what to do when errors are displayed or other problems occur Appendix Explains how to enter characters and lists the fax specifications Conventions in This Guide The following conventions are used depending on the nature of the description Convention Example Description Bold Indicates the operation panel keys or a computer screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates a message displayed on the touch Ready to copy is panel displayed For more information refer to Sleep and Auto Sleep on page 2 9 Used to emphasize a key word phrase or references to additional information Indicates supplemental information or operations for reference NOTE IMPORTANT Indicates items that are required or Gp Q IMPORTANT prohibited so as to avoid problems Caution injury or machine breakdown and how to Indicates what must be observed to prevent Caution deal with it In this guide steps where touch panel keys are used are ou
138. nding and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Z Output originals Sending system Receiving system Scan originals Encryption Description of settings at sending and receiving systems Settings Sending Receiving Reference system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Address Book or when the number A 2 digits is directly dialed Receiving system encryption box number D 4 digits Encryption Box No D 4 digits Key No in reception setting B 2 digits When the machine receives originals the Encryption Box is not used pq NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system 6 36 Using Convenient Fax
139. ned on for the first time after installation 4 Display the screen 1010 System Menu Counter Bosten SOU 2 A Date Timer 5 5 T Adjustment Maintenance 1 GB0054_04 Use V or AN to scroll up and down 2 Set the time difference 10 10 10 10 Date Time 2 10 10 2010 10 10 Date Format 12 00 International Date Line West DD MM YYYY 11 00 Samoa 1 3 Time Zone 09 00 Osaka Sapporo Tokyo 1 24 11 00 Universal Coordinated Time 11 Auto Panel Reset 10 00 Hawaii cancel UK GB0610_00 GB0614_00 Use V or AN to scroll up and down Select the region NOTE If you have selected an area that observes daylight savings time the Daylight Savings Time Setup screen will be displayed Press On or Off 3 Set the date System Menu Counter 10 10 System Menu Counter 10 10 Date Time 10 10 2010 10 10 2 Date Format 1 DD MM YYYY Time Zone 09 00 Osaka Sapporo Tokyo On l Press or to set each of Year Month and Day Auto Panel Reset GB0610_00 GB0611_00 Before Using the Fax Machine gt Setting Date and Time 4 Set the time 10 10 GB0612_00 Press or to set each of Hour Minute and Second Before Using the Fax Machine gt PBX Setting Europe only PBX Setting Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the follo
140. neenees 8 4 Send Result Reports sssndsisussuctsciscvndinuniaminedusdesuxuiuatanawsicuusdsiansduaiesuauseadunwlehsvuaiswsnsteadaass 8 4 Report for Job Canceled before Sending cccccccseccseecceeeceeeaeeseeeceeeeaeeeseeeseeeaess 8 5 FAX RX Res lt ReporiS seiades Sec scusdescoee tetand esti aianei aai aiia 8 6 PACU RODOR sersan Enea EEEE EEEE EEE 8 7 Printing Activity Reports ssssssiissirsadieeticreiianesnaine ainiai aN aina 8 7 AuUt malc FPomMOUT cessscrctconsecios Paceadcacenecaseectsadoumnceedeetentasessinauesensdeuwadnaeedecesseessuaneeeasicnes 8 8 ASPA a peaa e E E A O 8 9 Reporting FAX Receipt Result by E mail nannannnnnnnnnnnnennennnnnnnnnnnnnrrnrnsnrnnrnnrrnrrnrrsnrnnrnenne 8 10 Confirmation Screen Of Destinations 0 cece ceecceeeec eee eeeese cece eeceeeceeeeeeeseeseeseeesseesaeeeaes 8 12 Default fax settings seeped csrrescetinsuesesegcniseeosciee ener cesivenantivs oveqou susssadebusupsnaeadsuusostaseeeunenceieseeesepecies 9 2 Operation Metho seriinin enone rao eo coe 9 2 System Menu Settings o ccussdcceredenasdncseawaedienhendsasdanctivenedsectinbaoasddibenadecsncevionnedentesdxwadeneies 9 3 REDON errean E E EEE E AE EE 9 4 Cassette MP Tray Settings c ccccccccccccesceceeeeeeeeseceeeecesscesecessaeesseesseesseeessaeeees 9 5 COMMON SUNOS erisera EEEE RTTA 9 6 ZG i E E E 9 6 Adjustment Maintenance cccccccseccceecceeeceeeccueccaeecacecueceueecacecacecsueceueesueeseeesaeesaas 9 9 Transmission Restr
141. nformation contact your Service Representative or Authorized Service Center Value On Off Remote Diagnostics ID If you have turned on Remote Diagnostics enter the predetermined ID Value 0000 9999 Fax Settings gt Default fax settings Transmission Local FAX Name Description Register the local FAX name printed on in the transmit terminal identification This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 1 8 Local FAX ID Register the local FAX ID This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 8 NOTE The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 9 10 Local FAX Number Register the local FAX number printed on in the transmit terminal identification TTI area O This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 1 8 Print Position The transmit terminal identification TTI is the information about the machine transmit terminal to be printed out on the fax on the receiving system The information includes transmission date and time the number of transmission pages and the fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page
142. nformation on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Z Remove the power plug from the outlet L Always connect the machine to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE Due to performance updating information in this Operation Guide is subject to change without notice Contents 1 2 Before Using the Fax Machine s 1 1 Pall Names and FUNCUONS chisascanaccsssnaie ienien iii O nE aea OEE aE a eiTe Eai 1 2 Dele NO ee EE E E E rere E A ey er er es 1 2 Operation Panel Color MFP Y siieis ccncsienccasaacenexcdeadenendanse Eeee eane ONE Teaia anai 1 4 Operation Panel Black amp White MFP nnannnennnnsnnnsnnnnsennnsrnesrnresnrnsnnrnsnrnsnrrnsrrrennrnne 1 5 FOUC ON aor E O E 1 6 Enter key and Quick No Search key ccc cceccceccceeeceeeeeeeeeeeeeeeesaeeeseeeseueeseeeseeeseeesaees 1 6 Quick Setup Wizard Fax S tuip cccccsciccezcadccsncvansancnsoncusnhecueszeceustwececed a aaee
143. nned Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one destination for one transmission 1 Display the screen 10 10 10 10 lesia 0 Job Finish Notice Recai H Add Dest Add Dest fy FAX Delayed Transmission FAX Se nial Transmission gt 2 ereere gaa ere a RX l ily L Shortcut we Address Book L_Ext Address Book Address Book One Touch L__ One Touch Key TT aaa aah J GB0669_00 Use V or AN to scroll ie and down 2 Configure the function 10 10 GB0093_00 NOTE In the basic screen for sending press 2 10 10 Direct This selects the direct transmission H Postissa Glin method and the keys on the touch panel are On Hook Chain has highlighted Recall Add Dest L__ Address Book ress Book L_Ext Address Book Address Book One Touch __One Touch Key GB0669_00 TT Cancelling Direct Transmission During direct transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out 4 14 Sending Faxes gt Manual Send Manual Send This method allows you to send originals by pressing the Start key af
144. not use all day Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time System Menu Counter 10 10 System Menu Counter 10 10 Unusable Time AnENAN ANNAN Jain 0000 a ar 5 GB0624_00 GB0625_00 io a d System Menu Counter 10 10 0000 9999 3 Cancel 014 d Use the numeric keys to enter Unlock Code 0000 to 9999 and press OK NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login GB0628_00 9 23 Fax Settings gt Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 100 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Registration of User Description Register user access privileges User ID and Password Enable Disable User accounting NOTE Enable User accounting For details refer to the machine s Operation Guide Description of Job Accounting Registration of Account Description Register Account Name and Account
145. nu Counter v Quick Setup Wizard FAX Setup page 1 8 Paper Setup refer to the machine s Operation Guide Energy Saver Setup refer to the machine s Operation Guide Language refer to the machine s Operation Guide Report page 9 4 Report Print page 9 4 Status Page page 8 9 Font List refer to the machine s Operation Guide Network Status refer to the machine s Operation Guide Service Status refer to the machine s Operation Guide Accounting Report refer to the machine s Operation Guide Sub Address Box List page 6 22 FAX List Index page 2 11 FAX List No page 2 11 Outgoing FAX Report page 9 4 Incoming FAX Report page 9 4 Admin Report Settings Outgoing FAX Report page 8 7 page 8 7 Incoming FAX Report page 8 7 Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 8 4 Canceled before Sending page 8 5 RX Result Report FAX page 8 6 RX Result Report Type page 8 10 Job Finish Notice Setting refer to the machine s Operation Guide Send Log History refer to the machine s Operation Guide Counter refer to the machine s Operation Guide User Property refer to the machine s Operation Guide Cassette MP Tray Cassette 1 to 4 page 9 5 Settings page 9 5 Multi Purpose Tray page 9 5
146. o FAX RX Result Reports on page 8 6 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error and Forward Only E mail notification is only provided when an error occurs or the received original is forwarded to other faxes and computers 4 Display the screen lt gt System Menu Counter Sytem Menu Counter 10 10 10 10 P Quick Setup Wizard Report Print A Language Admin Report Settings 1 5 Report gt 3 Result Report Setting Z Counter V Sending Log History Vv WV Vv GB0054_00 System Menu Counter RX Result Report Type Report Print 1 1 Job Finish Notice Setting GB0571_00 8 10 Checking Transmission Results and Registration Status gt Reporting FAX Receipt Result by E mail 2 Select the destination Select from the address book System Menu Counter 10 10 System Menu Counter Ses Print Report gt 1 1 GB0573_00 10 4 Menu Cancel lt Back OK L d l System Menu Counter 10 10 Address Book Ext Address Book 3 gt 4 1 1 Address Entry gt 10 10 System Menu Counter ta aaa abc com bbb abc com ccc abc com ddd abc com GB0583_00 J Enter the E mail address gt System Menu Counter 10 10 System Menu Counter Print Report NO
147. o be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 4 CONDITIONS DE L IC CANADIENNE Le present materiel est conforme aux specifications techniques applicables d Industrie Canada L indice d quivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent tre raccord s a une interface telephonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le IES CANADA pour ce produit est 0 4 C 3 Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic currents emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low EN61000
148. on begins 6 Replace the handset When sending starts return the handset to its original position 7 8 Using a Connected Telephone gt Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 9 8 4 The telephone rings When there is an incoming call the telephone connected to the machine makes a ringing tone 2 Lift the handset Lift the handset of the telephone 3 Check if the telephone line has connected to the fax of the sending system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 Press On Hook FAX __ 5 Press Manual RX 10 10 Ready to send 2 10 10 Dest 0 Co B ce an Add Dest BIST ___ Address Book Book Ext __Ext Address Book Book One Touch ___ One Touch Key GB0669_00 0123456 GB0694_00 Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 7 10 6 Replace the handset When reception starts return the handset to its original position
149. one rings When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 7 9 7 6 Using a Connected Telephone gt DRD Reception Available for inch versions only 2 Answer the call The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 1 1 Using a Connected Telephone gt Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 4 Place the originals 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 Press On Hook amp oo 1 eO 5 Recall f Add Dest ee Neca E E EE Be oe Address Book Ext Address Book One Touch Key S GBO0669_00 5 Press the Start key Start Transmissi
150. ossible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 7 If trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA MITA AMERICA INC 225 Sand Road Fairfield New Jersey 07004 0008 TEL 973 808 8444 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved vi 8 This equipment cannot be used on public coin service provided by the telephone company Connection to Party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer 10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other elec
151. porting FAX Receipt Result 8 10 Encrypted Communication 6 36 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 6 38 Encryption Box No 6 36 Encryption Key 6 36 Encryption Key No 6 36 Registering an Encryption Key 6 36 Setting the Encrypted Reception 6 42 Using the Encrypted Transmission 6 39 Error Code List 10 5 Error Messages 10 4 F FAX Automatic Reception 5 2 9 8 FAX Job History 8 3 Job Log Screen 8 3 Indicators 10 2 Interrupt Send 4 20 J Job Accounting 9 24 Communication Form Subject to Job Accounting 9 24 Contents 9 24 Limit 9 24 Login 9 27 L Local FAX ID 1 8 9 7 Local FAX Name 1 8 9 7 Local FAX Number 1 8 9 7 Machine Names 1 2 Manual Reception 5 7 7 9 Manual Send 4 15 7 8 Media Type for Print Output 5 9 Memory Forwarding 6 2 COMMAND CENTER 6 12 Type of Forwarding Destination 6 2 Memory Reception 5 5 Memory Transmission 4 2 Cancel 4 6 Menu Map 11 6 Index 1 N Network FAX 6 43 Basic Transmission 6 46 Configuring the Driver Default Settings 6 49 Flow of Receiving 6 43 Flow of Sending 6 43 Installing the Network Fax Driver 6 45 Online Manual 6 44 Setup 6 44 No Print Output 10 7 O One touch Keys 2 12 Adding a Destination 2 12 Change Delete 2 14 Select Destination 3 6 Operation Panel 1 4 1 5 Original 2 sided 4 10 Continuous Scan 4 13 Original Orientation 4 10 Original Size Selection 4 9 Selection of Original Image 4 12 P Part Names and F
152. ppears pg NOTE Adobe Reader 8 0 or later needs to be installed to view the online manual 6 44 Using Convenient Fax Functions gt Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below The screens in Windows 7 are shown NOTE For the detailed installation procedure refer to Network FAX Driver Operation Guide 4 Display the install screen x r ol E Kyocera Product Library Sex 3 Kyocera Product Library Se KYOCERA THE NEW VALUE FRONTIER KYOCERA THE NEW VALUE FRONTIER Notice 2 By using or installing the device drivers and Software included on this DVD ROM Advanced Tools you agree to become bound by the terms and conditions of this License Agreement Hardware Documentation Please open and read Software Documentation s amuse Agreement Software Release Notes 1 Exit Select Language Ges a 7 c 2011 KYOCERA MITA Comma c 2011 KYOCERA MITA Coponiee A OLL SIS UUll T EE 2 Select Custom Mode Installer Installation Method Choose how to install the software Express Mode Install the recommended printing software The printing system must be connected Utilities Install printing system utilities only KYOCERA 3 Select the machine Installer Discover Printing System Choose or discover the printing system to install Custom select Discover NOTE If th
153. pted TX Off Print Off Schedule All Day GB0383_00 GB0377_01 a 1 Use V or A to scroll up and down File Name Registration You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number 4 Display the screen 10 10 i r Send SN lt gt System Menu Counter ere IAI 1 3 5 Favorites Application V4 System Menu Counter 3 Forward Settings SHA GB0054_02 10 10 GB0316_01 6 10 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 1 Enter the file name System Menu Counter 10 10 2 Ingfit 3 File Name doc Lirfit32 A anc wasn Zz GB0377_02 GB0057_45 Cance Use V or AN to scroll up and down NOTE For details on character entry refer to Character Entry Method on page 11 2 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 2 Set additional information System Menu Counter 10 10 System Menu Counter 10 10 None Add No Addr to Front Date and Time Add No Addr to Back Job No Job No amp Date and Time B0388_00 GB0390_00 Cancel lt Back Next gt If
154. ptional paper feeders Cassette 2 to 4 Value Plain 105 g m or less Rough Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick 106 g m and more Coated High Quality or Custom 1 8 Can only be used in the cassette1 Can only be used in the paper feeder multi purpose Cannot be used to print received faxes Can only be used on a Color MFP NOTE Cassette 4 cannot be used on a Color MFP Multi Purpose Tray Description Paper Size Set the paper size for multi purpose tray Value Metric Select from A4 A5 A6 B5 B6 or Folio inch Select from Letter Legal Statement Executive or Oficio II Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric Media Type Set the media type for multi purpose tray Value Plain 105 g m or less Transparency Rough Vellum 64 g m or less Labels Recycled Preprinted Bond Cardstock Color Prepunched Letternead Envelope Thick 106 g m and more Coated High Quality Custom 1 8 Cannot be used to print received faxes Can only be used on a Color MFP Fax Settings gt Default fax settings Common Settings Configures overall machine operation Sound Buzzer Description Set options for buzzer sound during the machine operations
155. quested this number must be provided to the telephone company This equipment connects to the network via USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as p
156. r SubAddress FAX RX Result Report 8 6 Checking Transmission Results and Registration Status gt Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel Use VV or A to scroll up and down Printer Running SN Pex Waiting 3 4 Toner Status OK fre Status No Paper Pause All Print Jobs 2 Print lt GB0052_02 GB0210_00 Use V or AN to scroll up and down 8 7 Checking Transmission Results and Registration Status gt Activity Report Press Outgoing FAX Report to print the sent fax report and press Incoming FAX Report to print the received fax report FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 4 Display the screen 10 10 e Quick Setup Wizard lt gt System Menu Counter Ea tanavace 1 5 Counter VY GB0054_00 System Menu Counter 10 10 System Menu Counter 10 10 Report Print Result Report Setting Sending Log History Press Outgoing FAX
157. r used has exceeded Refer to the exceeded the limit preset by Job Accounting machine s No further operation is possible Press Operation End The job is canceled Guide Try to perform the job again after resetting the limit for paper use The phone receiver is off the Is the phone commercially Hang up the handset hook available connected to the machine off the hook Scheduled sending jobs The number of jobs has exceeded the 4 16 exceeded limit set for delayed transmission Press End The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again Add the following paper in Is the indicated cassette out of Add paper If the reception paper type is cassette 1 4 paper specified the necessary paper type is also displayed To use another paper source press Paper Selection To print using the selected paper press Continue Is the type of printing paper The cassette for the specified paper type specified is not available Select other paper source and press Continue Is the cassette securely loaded Remove the cassette and reload it completely 10 4 Troubleshooting gt Error Code List Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE U or E will appear in the e
158. re found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect 10 5 Troubleshooting gt Error Code List Error Code Possible Cause Action U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals in any of the Originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted tran
159. received fax Supported paper types All Media Types Plain Vellum Rough Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 Not used on a Black amp White MFP For more information about configuring settings refer to Default fax settings on page 9 2 N Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette NOTE Paper Size is only displayed when the size dial on the cassette is set to Other Cassette 4 cannot be used on a Color MFP 4 Display the screen lt gt System Menu Counter 4 System Menu Counter 10 10 System Menu Counter 10 10 P i 2 all Cassette 1 2 User Property AN Cassette 2 E Cassette MP Tray Settings 2 5 Cassette 3 Common Settings Cassette 4 Ge Copy Vv GB0054_01 GB0136_00 Use V or AN to scroll up and down Select the cassette that you want to use for fax reception 2 Selecting the paper size 10 10 10 10 Paper Size 2 a Auto Metric Media lype Plain nen gt 1 1 Others gt GB0137_00 GB0140_00 el Receiving Faxes gt Fax reception settings IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric 3 Selecting the paper type Use V or AN to scroll
160. rectly Is Communication error Remedy the cause of error and ask the 10 5 displayed sender to retry Is RX reception restriction Cancel the RX restriction 9 10 activated Cannot perform memory Is free space available in the Receive after the memory has free space reception memory or create free space in the memory Cannot perform sub address Is the recipient fax machine Sub address transmission cannot be transmission equipped with a sub address performed unless the recipient fax transmission feature machine has a similar sub address transmission feature Is the entered sub address or If your entry is correct check with the 6 23 sub address password identical recipient This machine does not use a to the sub address or sub sub address password for reception address password registered in the recipient fax machine Is free space available in the Check with the recipient memory of the recipient fax machine Cannot perform memory Is memory forwarding set to Check the memory forwarding setting 6 2 forwarding On 10 7 Troubleshooting gt Troubleshooting Symptom Cannot perform memory forwarding using a sub address Checkpoint Is the recipient fax machine equipped with a sub address transmission feature Corrective Action Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Reference Page Is the entered sub addre
161. ride job will be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job is a broadcast transmission the priority override job will not start until the current broadcast transmission job is finished 4 5 sending Faxes gt Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned 4 Press the Stop key Stop During memory transmission to cancel scanning while originals are being scanned press the Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 4 Press the Status Job Cancel key Status Job Cancel 2 Canceling Transmission 10 10 10 10 De t Job Status 2 0005 jj 0123456 em Process B Ik Job Status 1 4 1 1 see Job Status a gt 3 securea Job R GB0052_00 GB0183_00 Pause All PrintJobs Select the transmiss
162. ring which the machine will not print received faxes For details refer to Unusable Time on page 9 22 Adjustment Maintenance Adjust printing quality and conduct machine maintenance Fax Settings gt Default fax settings Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Report Print Status Page Description A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Refer to Status Page on page 8 9 N Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described Refer to Printing from a Polling Box on page 6 33 N FAX List Index You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11 FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11 Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report Admin Report Settings
163. rns to the original screen without making any changes Accepts the settings and exits 9 2 Fax Settings gt Default fax settings Refer to System Menu Settings on the following page and configure as needed System Menu Settings Settings for the fax function in the system menu are shown below NOTE For settings other than fax settings refer to the Operation Guide for the machine Description Reference Page Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray Common Settings Configures overall machine operation Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 6 13 and for details on Polling Box refer to Polling Communication on page 6 26 FAX Configures settings for fax functions Address Book One Touch Configures Address Book and One Touch Key settings For details on Address Book refer to Registering Destinations in the Address Book on page 2 2 and for details on One Touch Key refer to Adding a Destination on One Touch Key on page 2 12 Date Timer Set the date and time for the location where you use the machine For details refer to Setting Date and Time on page 1 11 This feature sets a time period du
164. rrective Actions Reference Page Cannot send fax Is the modular cord connected Connect the modular cord correctly correctly Is Permitted FAX No or Check Permitted FAX No and Permitted 9 10 Permitted ID No registered ID No correctly Has a communication error Check error codes in the TX RX Result 10 5 occurred Report and Activity Report If the error code starts with U or E perform the corresponding procedure Is the destination FAX line busy Send again Does the destination FAX Send again machine respond Is there an error other than Contact your Service Representative above 10 2 Troubleshooting gt Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off press the Power key on the operation panel You cannot automatically receive a fax when the main power switch is turned off Before turning off the main power switch press the Power key on the operation panel Make sure that the Processing indicator and the Memory indicator are off before turning off the main power switch Color MFP va GD Gi Power D Clear e Enter C 33 J Processing Memory lAttention on Check that the indicators are off Black amp White MFP ling va GD Gi ick No Power 2 Clear pei Enter C see J on O Processing Memory lAttention NOTE When the Processing indicator or Memory indicator is
165. rror code depending on the communication speed setting Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communication error occurred during transmission Send again U01100 U01196 Communication error occurred during reception Ask the sender to resend U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sen
166. rs default states symbols 7 Quick No Press to specify a registered Stop Cancels or pauses the Search destination by a number such printing job in progress 0 0 as a speed dial or address number Enter Finalizes numeric key entry Start Starts fax transmission and finalizes screen during and processing of setting of functions Operates settings linked with the on screen OK Before Using the Fax Machine gt Part Names and Functions Operation Panel Black amp White MFP For the names of keys and indicators required when functions other than FAX are used refer to the machine s Operation Guide System Menu Counter Displays the System Menu Counter Ends operation logs out screen on the Administration Q screen Status Displays the Status Job C O Displays the Copy Puts the machine into Sleep Job Cancel Cancel screen py screen Mode Recovers from Sleep if in Sleep Mode Lit when the machine s Favorites Displays the Favorites Send EA screen E main power is on Application screen sending You can sen When using an the FAX on the basic te application displays the send screen application screen Document Displays the Document Displays the FAX screen Box Box screen lt System Menu Counter oO i LO Status Job Cancel Copy pas to send Favorites On Hook Chain Direct Application Send m L n B rea y
167. rt Settings 1 5 gt Result Report ee E Counter ar Log History K GB0054_00 GB0560_00 System Menu Counter 10 10 System Menu Counter 10 10 Send Result Report gt E mail Folder _ RX Result Report 4 gt TE Job Finish Notice Setting Attach Image Canceled before Sending GB0565_00 GB0566_00 2 Configure the function 10 10 10 10 Full Image ETA pey gt GB0568_00 GB0569_00 Ca kiai il lt in Press Off not to print On to print or Error Only If you selected On or Error Only specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size 8 4 Checking Transmission Results and Registration Status gt Printing Administrative Reports With transmitted image Without transmitted Send Result Report Send Result Report Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 4 Display the screen lt gt System Menu Counter 1 scroll up and down i Use VV or A to System Menu Counter i System Menu Counter 10 10 e Quick Setup Wizard Report Print A Language Admin Report Settings 1 5 Result Report Setting Sending Log History Report E Counter K GB0054
168. rts receiving the fax After reception has started the Processing indicator blinks ary NOTE You can change the number of times the ringing tone rings Refer to FAX on page 9 6 5 4 Receiving Faxes gt FAX Automatic Reception 2 Reception Print Color MFP Received faxes are output to the inner tray with the printed side facing down The inner tray can hold a maximum of 150 sheets on a Color MFP or 500 sheets on a Black amp White MFP of plain paper 80g m However the number of sheets varies with the condition of the paper to be used Q IMPORTANT When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the inner tray Even if the machine is not capable of printing due to paper running out or a paper jam it can still receive faxes memory reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the machine s Operation Guide N 5 5 Receiving Faxes gt FAX Automatic Recept
169. rwarding 10 10 Forward Destination File Format TIFF 4 me S pdrduor a a GB0377_00 GB0379_00 Select PDF TIFF or XPS If PDF is selected select Off PDF A 1a or PDF A 1b File Separation When sending by e mail transmission folder SMB transmission or folder FTP transmission specify whether File Separation is performed 4 Display the screen Use V or AN to scroll up and down k gt System Menu Counter D tB 4 E ocument BOX a O E Favorites Application GB0054_02 System Menu Counter 10 10 3 Forward Settings SHA 2 Configure the function System Menu Counter 10 10 10 10 Forwarding 2 Forward Destination File Format Each Page 1 1 _ e File Separation GB0377_00 GB0380_00 To create one file per page select Each Page 6 7 Using Convenient Fax Functions gt Memory Forwarding E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 4 Display the screen Use V or AN to scroll up and down i E Send lt gt System Menu Counter as Document Box R 3 5 1 Ero gt J x Favorites Application Vis O System Menu Counter 10 10 3 Forward Settings gt GB0316_01 2 Configure the function 10 10 E mail Subject Add Info FIP Encrypt
170. s Entry E mail or Address Entry Folder is selected for the forwarding destination N refer to the Operation Guide for the machine to enter the address NOTE For details on character entry refer to Character Entry Method on page 11 2 3 Press End System Menu Counter 10 10 F 3 a8 fia Sales department 1 123456789 1 1 GB0392_01 Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents 4 Display the screen Use V or AN to scroll up and down 1of10 E Send Pa lt gt System Menu Counter A 2 Document Box a ki eS Sl System es nter 10 10 3 Forward Settings HA lt 02 2 Edit or delete the destination To edit the destination System Menu Counter 10 10 System Menu Counter 10 10 Fon pe i Forwarding fia Sales department 1 123456789 Bi Forward Destination 1 3 1 1 File Format File Separation m fe ee el e N D oO e a Press and change the destination Using Convenient Fax Functions gt Memory Forwarding To delete System Menu Counter 10 10 System Menu Counter 4 ponarda 2 i Sales department 1 123456789 T Forward Destination 1 3 1 1 File Format gt File Separation t GB0392_01 Select the destination and press Delete the trash can icon GB0377_00 3 Press End System Menu Counter 10 10 Forward Set
171. s Number Auto 000 250 Member Member 0 3 d d Press to enter a particular Address Number 1 250 a GB0217_01 Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you set 000 as the address number the address is registered under the lowest available number 6 Select the members destinations 1 Display the screen Ready to send 10 10 Ready to send anan a2 Name Support department Address Number Auto 1 Member Member 0 1 1 GB0114_03 el 2 Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box Ready to send 10 10 Address Book Contact IXE t Searches by destination name fiz Sales depart nent 1 0123456 co Advanced search by type of registered destination E parme p ae a mail Folder SMB FTP or FAX Support department 0234567 om Use V or AN to scroll up and down gs Support department BOX a VY GB0428_01 g Displays details for individual destinations You can specify a destination by address number by pressing the Quick No Search key 2 Registering Destinations gt Registering Destinations in the Address Book You can also press Menu to perform a more detailed search 10 10 EN 10 10 Address Book
172. smission TUNCUONS secs nerd etecsaeceeceasdetdeease dion eetececentesetesuttedessde eedeqpassteaetecsiteeadegebertetedes tsessdteeemccinces 4 8 IGUANA SAIN LLNS ahete cheese circ ee cece ne E E shone E RS 4 9 FIG IVA li 51Z 6 OCU OM resani aaa Eee EEA A e iaae AA a 4 9 Onana OneniAuoN seasea EE E E E E EE A E E E 4 10 BUDI a A E E E EE E E E R EEA E E E 4 10 Selecting the FAX Resolution s s nennnnsnsenssnnnernsrnerresrrrsrronrrnsresrrnsrrrnnrsnresrrnsrrrarrrnrernnrsrrrnrernrerenrrerrrerenne 4 11 Selecting Mhe Densily sssini e E a E E E EEEa 4 12 Selection of Original Image cccccssccccessccceseeccseeeecsaeeecceueecsuseeccseccseueessseeecueeeseueeessueeessaseeessaeeessags 4 12 COMINUOUS CAN aore EEE A AEAEE EE E E E es 4 13 Dire t on SON aeaa e N EN AE E E E E E 4 14 Cancelling Direct Transmission caseteccecasescevecavencerkade sme inkane ai aE EAA AAE NANETAS EERE TERENE 4 14 KAn O e a A E E E E E E S 4 15 Delayed TRANSMISSION sivcdciccscnivensravierausiacdsccviuadcwenadebuneybeiressacenideaaiawrniiesiasvihewteeaurcdvasisusnianizanimsenawausaiatsauzceaisiaa 4 16 Cancelling and Sending Delayed Transmissions QUEUE ccseecccseeeeeeeeeeeeeeeeeaeeeeeeeeeeeaeeeeeneeeeeaes 4 18 PN CID Y TIRAMISU TON arera ynspet cerned eit ala sponser scien aeloeeiaiestee ston EE ern AE NORE an IERA AE ER 4 19 METUO ONA ee te oes aed E S E E E E AE E 4 20 OM TMS DINO CC see E EEE E EE EE A O 4 21 PONGE nee ree ce A E E E a E E E E E E 4
173. smission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the
174. ss identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception Cannot output from a Sub Address Box Is the box password been set Enter the correct box password Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the recipient Cannot use sub address bulletin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct 10 8 If your entry is correct check with the recipient 11 Appendix This chapter explains the following topics Chalacten ENT Y MENO sorene E E E E E 11 2 PAV OTOES areena A E E E E E E E AEE EE E E EAE E AA 11 2 EMT eA OS aa E E E E E E ts 11 4 PORCOS eee EEE O E EE EEA E E E AE EE ee eee 11 5 KIOTEN ireren EAE E A E A E EA E 11 6 Received FAX Sizes and Paper Priority Inch Model ccccccseececeeeeeeseeeeeeeeeeesaeeeeeseeeeesaeeeeeseeeesaeeeeeeaeeeess 11 10 Received FAX Sizes and Paper Priority Metric Model cccccceccceceeeee
175. ss Box GB0659_00 4 Display the screen 4 10 10 ma Document a D B OX Ualio Rax Removable Memory fe 00 6 19 GB0657_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Selecting the Originals 10 10 1 1 e GB0656_01 4 10 10 10 10 xBox E A AE om J 2 oOlalt Date and Time ae 10 10 GB0657_00 el Press for the document whose details you want to check The details of the selected document are displayed 6 20 GB0111_00 Using Convenient Fax Functions gt Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box use the following operation 4 Display the screen 10 10 1 Document Box gt a 2 Configure the function 10 10 10 10 eee Li Q GB0051_00 2 Vi amp doco0006420100908144604 z z R 3 a E L dE Ready to print from Box 10 10 System Menu Counte Menu Counter 10 10 em Pe FU A File Name Job Finish jedel Notice afterPrin Entry 5 loc 1 1 _ Priority coco Override GB0659_00 GB0306_00 Cancel 014 l d The original is deleted after printing Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box 4 Display the screen
176. st Add Dest 2 r 2 i Text Photo 2 3 s Continuous Scan we a ud File Name Entry Address Book L_Ext Address Book Address Book One Touch L__ One Touch Key Close Use V or AN to scroll up and down Densi pees Normal 0 GB0669_00 a For details refer to the machine s Operation Guide 4 12 Sending Faxes gt Original scan settings Continuous Scan Scan a large number of originals in separate batches and then produce as one job Originals will be scanned continuously until you press Scan Finish 1 Display the screen 10 10 10 10 Dest 0 Densi On Hook Chain i Direct penae og y Normal 0 G Original Image Recall F Add Dest Add Dest ee Text Photo LAR AEAT gt zi File Name 5 X i Shortcut a Use V or AN to scroll up and down Address Book L_Ext Address Book Address Book One Touch L___ One Touch Key See For details refer to the machine s Operation Guide GB0669_00 sending Faxes gt Direct Transmission Direct Transmission scans all originals into memory then dials and sends Scanning of the originals starts after the connection is made with the receiving system allowing you to verify that each page of the fax has been properly sent Setting for Direct Description transmission Starts direct transmission Dials the receiving system and after the communication has started originals are sca
177. sweuduataavendubbiseasseunauy 6 5 FIE FOMAC UNG ea a E N E E E E 6 6 PE SOD AO riran E EEE E O E AEA E A E 6 7 E mail S DJect Add INTO Seting sasaidicisasiancdanpoiuneaniescunmecuidsaniterdaupiendincsiaemnaiendiarmneniainlandiadiasesaanrbianieapnasante 6 8 FIP ENCyOld TA OCUNI sausiscutueoasiscncosesdusunsreaeseuniniasuacubbisuebsctanutadvadaaishuebesinusiiot nataisswboorisinconieesiemescesisines 6 9 PMI UU see E E a EE EE 6 10 File Name RE CISWEMOM uniaseudscetsncrnadseteaseunadesanestiretoadeceuedeaesiusinducestuniads E ar Danat 6 10 Settings for Forwarding from COMMAND CENTER Memory Forwarding cccccseeeeeeeeeeeeeeeeeees 6 12 SUD Address Box FUNCION sissy edmtctsestcteretinanney na ier as ara a Tiara aa S aa aaa e e aaas 6 13 ACCS TDO aE E E E T E E E E 6 13 SUD AGGKeSS C omMUnNICaAU NM essisikercsiniined inanon nn aaa e a a eE a Eaa aa eaa haaa Eiane 6 13 Redistering a Sub Address BOX sisetoseentiunctacecsanievenss2onawiaes dadeeeasie N E ET E NE E EN REEE aiai 6 14 Changing Deleting Sub Address BOX eecccceecceeseeceeeeeeeeceeeeeeaeeeeeseeeeeseeeeessaeeeeseeeeeseueeesaueeesaeeeeesaeeeeesass 6 16 Printing Originals froma Sub Address BOX seciccs dives setwcdicndentctedecdndcuecncneswnncdencosietieeccuarseereueeensdendbuadentens 6 18 Ghecknog Detalls soriire ES E AE OESE aN EEA E AEA 6 19 Deleting Originals after Printing from a Sub Address BOX ccccccccecceeeeeeeeeeeeeeeeeeeeeaeeeeeeeesaeeeesaeeeeeas 6 21 Deleting
178. t the owner of the box NOTE 10 10 Local User gt Network User gt 3 el GB0296_00 Owner will appear when user administration is turned on 3 Select shared settings 10 10 Permission Shared AN Box Password ARBAB SEER Delete after Print Off Use V or AN to scroll up and down GB0374_01 10 10 Shared GB0305_01 Cancel If the box will be used by an individual select Private If it will be shared with other users select Shared NOTE Permission settings will appear when user accounting is turned on and an Owner is set 4 Set the box password 10 10 Permission Shared GB0374_01 Use V or AN to scroll up and down Input Limit16 GB0057_43 Input Limit 16 GB0057_44 Using Convenient Fax Functions gt Sub Address Box Function Up to 16 digits can be entered for the box password Numbers from 0 to 9 alphabetical letters spaces and can be used The password is required when printing the files from the box NOTE lf user accounting is turned on but an Owner is not set or if user accounting is turned on and an Owner is set but Permission settings are not set the box password will not appear 5 Select the delete after printing setting 10 10 10 10 Permission Shared Box Password iit a 1 1 Delete after Print Off Cancel 014 J GB0374_01 Use VV or AN
179. tch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine Normal login 4 Enter the login user name 10 10 2 Input4 1 Limit 64 Login User Name a Login Password Keyboard Menu Login Cancel Password If this screen is displayed during operations press Keyboard to enter the login user name GB0723_00 GB0057_00 Refer to Character Entry Method on page 11 2 for details on entering characters N 2 Enter the login password 2600 Input 4 Input 4 Limit 64 Limit 64 v ABC a A q w e r t y u i fe p a S d f g h j k oo GBO0057_01 Z X o v b 1 m Press Password to enter the login password GB0057_00 9 25 Fax Settings gt Account Management 3 Log in 10 10 Login User Name 2600 Keyboard Login Password f KK Keyboard NOTE If Network Authentication is selected as the user authentication method either Local or Network can be selected as the authent
180. ter Ends operation logs out screen on the Administration Q screen Status Displays the Status Job C O Displays the Copy Puts the machine into Sleep Job Cancel Cancel screen py screen Mode Recovers from Sleep if in Sleep Mode Lit when the machine s Favorites Displays the Favorites Send EA screen E main power is on Application screen sending You can sen When using an the FAX on the basic te application displays the send screen application screen Document Displays the Document Displays the FAX screen Box Box screen gt System Menu Counter Logout 2 Ve Status Job Cancel Copy y Auto Reset Color Ready to send amp 10 10 FAX Dest 0 Favorites On Hook Chain Direct cred Appleation Send mfal Drea So Add Dest X d Black amp Document White Box F AX a Book Ext Address Book One Touch ae Functions Favorites ey El sa Quick No Clear Search Enter C oH a Processing Memory Attention a Touch panel Displays Processing Blinks during fax transmission and reception g buttons for configuring Memory Blinks while the machine is accessing the fax j machine settings memory or USB memory general purpose item Attention Lights or blinks when an error occurs and a job is stopped Numeric keys Clear Clears entered numbers and Reset Returns settings to their JKL lt z 0 Ps a 5 I x N Enter numbers and characte
181. ter confirming that the telephone line has connected to the receiving system NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals 1 Press the FAX key Place the originals N 3 Press On Hook Ready to send 5 10 10 Dest 0 On Hook Chain Direct Es f Recall Add Dest tq Cea Address Book Ext Address Book One Touch Key GB0669_00 4 Dial the destination Ready to send 10 10 0123456 Use the numeric keys to enter the number of the receiving system GB0694_00 pg NOTE To cancel the operation press Line Off 5 Press the Start key Start When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins 4 15 Sending Faxes gt Delayed Transmission Delayed Transmission Set a send time You can use delayed transmission together with the broadcast transmission function etc The method for sending originals to one destination after setting the start time is explained here Q IMPORTANT If the current time displayed on the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time For details refer to Setting Date and Time on page 1 11 NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute
182. the recipient for the sub address and password that are registered in the recipient s machine NOTE For more information on sub addresses refer to Sub Address Communication on page 6 13 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 6 32 6 30 Using Convenient Fax Functions gt Polling Communication Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below 4 Press the FAX key 2 Turn on polling reception Use V or AN to scroll up and down Ready to send D 10 10 Ready to send 10t10 Dest 0 arr f ga 10b Finish Notice On Hook Chain Direct ese Off EX FAX Delayed Transmission Recall ff s ALUDA Add Dest FAX Direct Transmission SS 5 FAX Y RX Close T A Edit acs es SESS Bi Book L_Ext Address Book Address Book One Touch a One Touch Keyf vv Favorites GB0669_00 GB0673_02 4 Ready to send 10 10 GB0094_00 Cancel 014 l Ka 3 Specifying destination For details refer to Methods For Entering the Destination on page 3 1 4 Press the Start key Start Press the Start key The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For d
183. tings Forward Destination 1 1 GB0392_00 el Forwarding Time Setting Register the start time and end time between which forwarding is enabled 4 Display the screen Use V or AN to scroll up and down i E Send A lt gt System Menu Counter er E Favorites Application V4 System Menu Counter 10 10 3 Forward Settings gt GB0054_02 GB0316_01 6 5 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 10 10 FTP Encrypted TX Biz Preset Time Print Schedule All Day vV 5 e wl e to d System Menu Counter 10 10 S System Menu Counter 10 10 3 00 23 00 59 00 23 00 59 C 109 C o 00 4 e Cancel lt Bac Next gt lt Bac OK J Select All Day or Preset Time If Preset Time is selected enter the Start Time and End Time NOTE Enter the time on the 24 hours system GB0387_00 GB0386_00 File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format 1 Display the screen Use V or AN to scroll up and down E Send lt gt System Menu Counter n E Document Box 1 gt 3 5 2 I io Favorites Application V S oO oxo 3 Forward Settings THA GB0316_01 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 10 10 Fo
184. tlined in red E g Select One Touch Key B 10 10 Lae Dect 0 On Hook Chain Direct E Recall Add Dest Address Book Ext Address Bock One Touch Key tte Favorites GB0669_00 Procedures consisting of a series of operation panel and or touch panel operations are numbered as follows E g Select Functions and then Original Size Ready to send amp 10 10 Ready to send 10 10 lassa 0 Check 2 y Original Size On Hook Chain Direct Le A4 9 Uriginal Urlentation __Recall_ Add Dest Add Dest Si Top Edge on Left ie Duplex J 1 sided FAX TX Resolution dpi 200x100dpi Normal _Ext Address Book Address Book One Touch L__ One Touch Key en a GB0669_00 GB0673_00 Close Add Edit Shortcut J XI Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel Originals Horizontal direction Vertical direction xii 1 Before Using the Fax Machine This chapter explains the following topics Part Ame SAMO FPUNCONS esaecuaetescoatanicaceiewiutaenatiemetines E E eda Eaa EA EEA EEEE aii 1 2 ON AG MANS eE A E A E E E EE EA 1 2 Op ration Panel Color MPRI sscosdeeancosanecoaqnecwensndetthanvecieecin iei a ea EE aea ERES aR iina aa EE EAEE 1 4 Oper
185. to Network FAX Driver Operation Guide N 6 Set the destination 1 Use the keyboard to enter the destination fax number r Kyocera Network FAX Tran Address Setting Cover Page Option Sender Information FAX Number on 23456789 Option Settings Add to Destination List Destination List Select from ddress Book cme _ 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination For the procedures for using and registering destinations in the Address Book refer to gt Network FAX Driver Operation Guide 7 Send Address Setting Cover Page Option Sender Information FAX Number Option Settings Add to Destination List Destination List Select from Address Book 1 Items Remaining 99 Items FAX Number 0123456789 Edit lelet Delete All Click Send Transmission will begin 6 48 Using Convenient Fax Functions gt Network FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions 4 Display the screen 1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the product name of the machine you are using and select Printin
186. to scroll up and down GB0306_01 To have an original be deleted after it is printed from the box select On To retain the original select Off 3 Register 10 10 Box No Auto Sub Address 1111 GB0374_00 Cancel Changing Deleting Sub Address Box NOTE Sub Address Boxes can also be changed deleted in the system menu 4 Display the screen i too Document 5 e Box NS 1 sM Rox Removable Memory 00 6 16 Using Convenient Fax Functions gt Sub Address Box Function 2 Changing Deleting Changing 1 Select the box Q A nE Box e 1 1 GB0656 01 GB0662 01 1 Use V or A to scroll up and down 10 10 Q 3 Box GB0829 00 el Press the box that you want to change and change the settings 2 Change the box name Input 3 Limit 32 al COS S Box No 01 i 1 2 Sub Address 1111 GB0830_00 GB0057_42 d For details on character entry refer to Character Entry Method on page 11 2 3 Change the box number Document Box 10 10 10 10 Box Name Box 00 20 Box No 01 Sub Address 1111 l d Change the box number with the or numeric keys GB0830_00 GB0294_00 NOTE If you set 00 as the box number the box is registered under the lowest available number Using Convenient Fax Functions gt Sub Address Box Function 4 Change the sub address 10 10 10 10 Box
187. tronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps Insure that it will be transmitted see Local FAX Name on page 1 8 Local FAX Number on page 1 8 Print Position Transmit Terminal Identification TTI on page 1 8 and Setting Date and Time on page 1 11 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric
188. ttings refer to Default fax settings on page 9 2 N Receiving Faxes gt Fax reception settings 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Print 2 in 1 Do not print 2 in 1 For more information about configuring settings refer to Default fax settings on page 9 2 X Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received Print as a batch after all pages are received Print each page as it is received For more information about configuring settings refer to Default fax settings on page 9 2 N 6 Using Convenient Fax Functions This chapter explains the following topics Memory OUYANG tegen recite attach caters T EE EEEE EE EEE sca eoenamienaenusseie 6 2 Type of Forwarding Destination cccccceccsescecssceceececesecceseeseseeesseeseseecsecensueensasessueeseaeetsueessuseesesessagers 6 2 SUNG FONAN soreer E tani AR E ENE 6 2 Registering Forwarding Destination cccccceccssssccesecccsececseeceuecensececeuceseuseseesecsasecsueesegeeecseeseneessseetens 6 3 Changing and Deleting Registration Contents ccccccccecseceeneeeceeeeeseeeeseeeseeeseeeesseeesseeeseaeesaneesseeeesees 6 4 Forwarding TIMMS SENG wcxssxcesinsessaceadsossdesesrswenasusenatinanebiswebestetramsueciadeaurnnsissevwrneaihia
189. umber that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 6 40 Using Convenient Fax Functions gt Encryption 4 Select the encryption box Ready to send 10 10 Ready to send 10 10 Encryption On Encryption Key No Encryption Key 01 Encryption Box a l a Ready to send 10 10 0000 9999 4 0000 Ready to send 10 10 Encryption Encryption Key No Encryption Key 01 Encryption Box On On GB0174_02 el If you need to select an encryption box set the box To enter the encryption box number enter the box number 0000 to 9999 with the numeric keys and press OK 5 Finish the encrypted transmission settings Ready to send 10 10 System Menu Counter 10 10 Encryption TX Start Speed On 33600bps Encryption Key No ECM Encryption Key 01 On Encryption Box mli Encrypted Transmission On Key No 01 Box No 0001 Encryption Box No Cancel GB0174_02 Press OK 6 Send Start 10 10 a ab Sub Address Detail Settings 1234567890 Pause Space lt Backspace Cancel Menu Press the Start key The transmission will start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation
190. unctions 1 2 PBX Setting 1 13 Permit Fax No Change Deletion 9 12 Registration 9 11 Permit ID No Change Deletion 9 17 Registration 9 16 Polling Communication 6 26 Checking 6 34 Deleting Originals in a Polling Box 6 35 Polling Reception 6 30 Polling Transmission 6 26 Printing from a Polling Box 6 33 Sub Address Bulletin Board Reception 6 30 Precautions When Turning Power OFF 10 3 Priority Override Send 4 5 Q Quick Setup Wizard 1 8 R Received FAX Sizes and Paper Priority 11 10 11 11 Receiving Mode 5 2 9 8 Reception Date Time 5 10 Redial 3 10 Changing Retry Times 9 7 Reject Fax No Change Deletion 9 15 Registration 9 14 Remote Diagnostics 9 6 Remote Switch Function 7 10 9 8 How to Register 9 8 How to Use 7 10 Report Activity Report 8 7 FAX RX Result Reports 8 6 Report for Job Canceled before Sending 8 5 Send Result Reports 8 4 Sub Address Box List 6 22 Resolution 4 11 Rings Answering Machine 9 8 FAX TEL 9 8 Normal 9 8 S Selection of Transmit Terminal Identification TTI 1 8 9 7 Send Status 4 4 Specifications 11 5 Speed Dial key Select Destination 3 7 Standby Transmission 4 19 Sub Address Box Function 6 13 Checking 6 19 Deleting Originals after Printing from a Sub Address Box 6 21 Deleting Originals from a Sub Address Box 6 21 How to Change 6 16 How to Delete 6 16 How to Register 6 14 Printing Originals from Sub Address Box 6 18 Sub Address Box List 6 22 Sub Address Bulletin Board Reception 6 30 Sub Address
191. up and down System Menu Counter 10 10 System Menu Counter 1q 10 Paper Size 2 Plain Auto Metric Media Type Plain Rough Recycled Preprinted GB0221_00 GB0137_00 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more information about configuring settings refer to Default fax settings on page 9 2 N Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone ar NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data Print the reception date time Do not print the reception date time For more information about configuring settings refer to Default fax settings on page 9 2 N Duplex Print Output When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Print on both sides Do not print on both sides For more information about configuring se
192. urope When using this machine in environment in which PBX for connection to multiple phones for only business use is installed perform the following PBX setting Exchange Selection If the machine is connected to a PBX set PBX Value PBX PSTN Dial No to PSTN Set a number to access an outside line For the number contact the PBX administrator Value 0 9 00 99 Fax Settings gt Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Un
193. wing PBX setting NOTE Before connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Setting value Description Exchange Use when connecting this machine to a public switched Selection telephone network default Use when connecting this machine to PBX Outside call Set a number to access an outside line For the number number setting contact the PBX administrator For more information about configuring settings refer to Default fax settings on page 9 2 N 2 Registering Destinations This chapter explains the following topics Registering Destinations in the Address BOOK cccccccseeecseeeeeeeeeeeeeaeeeeaeueeseeeeseueeeaeeesueesaeeeseneeseeesseeeeseeeesaaes 2 2 AGGIMNG A COUMLAGT cisisnansiadianianiiedinncuarsdarsmadcedubarieudeetesmndenssaaiauiehechennwusabeuminunsad usteussatharindesunsiiuatessatpensadsaaane 2 2 AGOMO OUD eee E E E E acum menntaaetenat 2 6 Editing and Deleting Address Book Entries cccccsccecseeeceeeeceeeeeeeeeseeeeseeeeeeeeseeeseeeeseeeeseeeesneeseeeeaes 2 9 IMIG AG OSS LIST sae E E E E E N in nrobeesacaca adeosacane te 2 11 Adding a Destination on One Touch Key cccccsesccceeceeceeeeeceececsueeecseaeeseeeecsueecsage
194. x Settings gt Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes IMPORTANT When Unusable Time is set in addition to FAX printing all other operations are all prohibited during the unusable time period including printing of copy jobs printer jobs and received e mails printing and sending from USB Memory and Network FAX transmission ar NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and password 4 Display the screen Use V or AN to scroll up and down 1 if Fo System gt System Menu Counter 2 Dan am System Menu Counter 10 10 GB0054_04 Error Clear Timer 120sec Unusable Time 3 off GB0610_03 9 22 Fax Settings gt Unusable Time 2 Configure the function Set the unusable time System Menu Counter 10 10 System Menu Counter 10 10 00 00 00 00 1 1 0000 B d GB0624_00 GB0625_00 io a d System Menu Counter 10 10 System Menu Counter 10 10 00 23 00 59 00 23 00 59 3 gt 00 00 C 0 ms Cancel l Cancel lt Back OK e d Use or the numeric keys to enter the start time and end time and press OK GB0626_00 GB0627_00 NOTE If the same time is set as the start time and end time you can
195. y pressing On Hook Monitor Volume Set the monitor volume Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission Normal Set number of times to let phone ring before answering a Call Answering Machine Set number of times to let phone ring before taking over from the answering machine FAX TEL Switch Set number of times to let phone ring before switching the FAX and the phone 5 Redial Retry Times Set the number of redials DRD reception mode is available for some countries For FAX TEL Switch this change is possible with some countries NOTE The settings can be changed in the system menu Refer to Default fax settings on page 9 2 or the Operation Guide for the machine Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Fax setup procedure 4 Display the screen lt gt System Menu Counter o gt i 1 EH Counter lt GB0054_00 2 Select a function System Menu Counter 10 10 FAX Setup Paper Setup Energy Saver Setup GB0840_00 3 Configure the function 10 10 1 Dialing RX Mode a 2 Local FAX Info Sta rting Setup 3 Sound Volume 4 Rings This wizard will help you set 5 Redial the basic settings to use the fax End GB0841_00 e Start the wizard Follow the instructions on the screen to configure settings 1 Dialing RX Mod

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