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Canon B160 Fax Machine User Manual

1. copy 100 01 3 Press Image Quality ImageQuality ImageQuality TEXT You can select TEXT or PHOTO GO 4 To make a reduction of your document press Function Function then use A or V to select the percentage w You can select 100 90 80 or 70 O O COPY 80 01 N MV 5 Enter the number of copies up to 99 using the numeric buttons copy 80 02 To make a correction to the number of copies make sure the Function button s light is on and then press Clear and re enter the number and if necessary reduction percentage 6 Press Start Start Resume COPY To stop copying anytime press Stop You may then need to lift the operation panel to remove the document See Jams in the Automatic Document Feeder ADF p 9 2 You will be unable to make multiple copies if MEMORY FULL appears on the LCD Print or delete any documents stored in memory see pp 6 13 6 14 7 10 to free up space in the fax s memory then start Note or make the desired number of copies one at a time as needed again Also if you are copying multiple pages with many graphics separate the pages into smaller stacks SENDING DOCUMENTS Preparing to send a document ussuussnsnnnennnennnn 6 2 Adjusting the quality of your documents 6 2 Sending methods 6 3 Dialling methods 6 4 Sending documents 6 5 Memory sending
2. mode ON To enable automatic redialling use A or V to select ON and continue with the steps below 5 Press Set twice Set ra 2TIMES 6 Use the numeric buttons to enter the number of times you want the fax to redial STIMES 7 Press Set twice Set Seam ee 2MIN 8 Use the numeric buttons to enter the time interval 0 w 5MIN between redialling attempts 9 Press Set TIME OUT 10 Press Stop Setting ends and the fax returns to standby mode 6 11 SLNANNIOG ONIGNAS KJ Sequential broadcasting Sending a document to more than one location Sequential broadcasting sends one document to more than one location You can send to a total of 113 locations as follows One touch speed dialling 12 locations Coded speed dialling 100 locations Regular dialling Numeric buttons dialling 1 location You can enter the one touch speed dialling coded speed dialling and regular dialling locations in any order Remember that when using regular dialling you must press Set after entering the number You can send up to 20 A4 size pages 1 Load the document face down into the Automatic Document Feeder ADF DOCUMENT READY See Loading documents p 3 3 You can set the scanning resolution and contrast see p 6 2 2 Dial the receiving party s fax number e You can also press Redial Pause to redial the last number dialled w
3. e Let the paper run out before refilling the multi purpose tray Avoid mixing new stock with paper already loaded Do not leave paper stacked in the multi purpose tray for long periods of time since it may bend or curl and cause problems e Certain environmental conditions such as extreme temperatures or humidity can cause some paper to misfeed in the multi purpose tray If you have trouble feed one sheet at a time e Depending on the density of the printed pages the ink may need time to dry Within two or three seconds the ink becomes smudge resistant After drying for several minutes the ink becomes water resistant e If your printed page contains a large amount of graphics the ink on the page may be damp due to the print density Leave the page for 30 to 60 seconds to allow the ink to dry Then remove the page carefully without touching any surfaces e If paper curls after printing remove it immediately otherwise paper jams may occur e The platen a roller inside the fax may become inked if you print data beyond the width of the page If this happens clean inside the fax see p 9 4 1 11 Loading paper in the multi purpose tray Follow the procedure below to load paper in the multi purpose tray 1 Open the printer cover using the printer 2 Press Cartridge cover tab see p 2 2 3 Make sure the paper thickness lever is set 4 Raise the paper rest until it stops then to D left move the paper guide
4. 2 10 Registering one touch speed dialling numbers nd names 2 2 nun slastanunideegsnnteersnagenren 2 12 Registering coded speed dialling numbers and name S aeiaai eanan antenan maana anaana ananena as ken Ean 2 14 Registering group dialling numbers and names 2 15 Automatic dialling u ruuurnennenennnnnnnnnnnnnnnnnnnnnnnnnnnnnn 2 18 Sending a document using one touch speed dialling coded speed dialling or group dialling numbers 2 18 Special dialling uuursnssssnnnnennennnnnnnnnnnnnnnnnnnnnnnnennnnnnn 2 19 XV4 YNOA ASN OL ONIYVd34d N Main components of your fax Paper rest ADF Automatic Document Feeder and printer cover N Document support Paper guide 7 4 i gt f 7 Document guide Multi purpose tray Paper thickness lever Cartridge holder Please note that your fax may differ from the illustration above 2 2 Fax controls the operation panel gt 6 o m a Q eo O p Q 3 O Numeric buttons see p 2 5 LCD Redial Pause Coded Dial ENMI Fax Receive Mode Copy O O Start Resume These are the buttons on the FAX B180C operation panel See p 2 4 for buttons on the FAX B160 operation panel 01 02 A 08 Data Registration DT R 04 05 06 lt O O O gt Memory Reference Space Tonel 07 08 Report 10 Clearing Clear Poling Function Sel Cartridge
5. 6 5 Manual sending 6 6 Messages displayed during sending en 6 7 Cancelling sending nmssssnnnnennsnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 6 8 Redialling when the line is busy 6 9 Manual redialling 6 9 Automatic redialling 6 9 Sequential broadcasting uureneeennneenn 6 12 Sending a document to more than one location w 6 12 Documents stored in memory uusneneennnen 6 13 Printing a list of documents in memory 2 6 13 Printing a document in memory 6 13 Deleting a document from memory we 6 14 Delayed sending urssusessnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 6 15 Sending other documents while the fax is set for delayed sending ur40u440unnnennnennnnnnnennnnnnnnnnnnnnnn 6 16 Cancelling delayed sending rsessnnnennnnennnnnnnnnn 6 16 SLNANNIOG ONIGNAS KJ Preparing to send a document Before you send a document see Chapter 3 HANDLING DOCUMENTS Adjusting the quality of your documents E Setting the scanning resolution Resolution is a measure of the fineness or clarity of a printout Low resolutions may cause text and graphics to have a jagged appearance while higher resolutions provide smoother curves and lines crisp text and graphics and a better match to traditional typeface designs The higher the resolution the higher the output quality but
6. DELETES ERLE see p 6 13 NV w w Press Set Set O TX RX NO 0006 Delayed sending 3 Use A or V to select the file you want to delete Use lt or gt to display the telephone number and the time at which delayed sending was set Press Set 29 Set O TX RX NO 0005 OK TO DELETE YES K NO 4 Press to delete the file e The file is not deleted until you press e If you change your mind and want to continue sending press e If you want to cancel delayed sending for any other documents repeat the procedure from step 3 ERASING END 5 Press Stop The fax returns to standby mode Stop 6 17 SLNANNIOG ONIGNAS KJ 6 18 RECEIVING DOCUMENTS Different ways to receive a document 00 7 2 Receiving documents automatically FAX ONLY MODE 7 3 Receiving both documents and telephone calls N Fax T llm desi een Receiving documents manually MANUAL MODE Receiving documents with an answering machine ANS MACHINE MODE c cccceceeeeeeseseeeeeeeeeseeeceeaeeeeaeeeees 7 9 Other features cccceseeeeeeeeeeeeeseeeeeeeeeeeeessneeeeeneeeee 7 10 Receiving documents while performing other tasks 7 10 Receiving documents in memory when a problem occurs 7 10 Polling to receive documenis nuessesseessennnnnnnnnnnnnnnnnnnnn 7 11 Cancelling receiving
7. E Switching temporarily to tone dialling Many information services for banks airline reservations hotel reservations etc require tone dialling for their services If your fax is connected to a rotary pulse line when tone dialling is required press Tone Numbers dialled after pressing Tone will be dialled using tone dialling Tone dialling is cancelled when you disconnect the call This function is only available with some country settings 2 19 XV4 YNOA ASN OL SONIY4Vd34d N 2 20 HANDLING DOCUMENTS Preparing documents uusensrssnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnn Types of documents you can scan Problem documents ses Loading documents unnensnnssennnennnnnnnnnn Problems with multipage documents Adding pages to the GOCUMENT cecceeeeeeeteeeeeteeeeteneeteee SLNANNIOG ONIIGNVH KJ Preparing documents Types of documents you can scan E Size The fax can scan standard A4 letter or legal size documents E Thickness Each sheet of the document should be of the same thickness and between 0 08 mm and 0 13 mm thick with a paper weight between 75 g m and 90 g m E Scanned area The actual area scanned by the fax is shown below 2 0 2 0 mm A 293 mm J 2 0 2 0 mm gt j 1 043 5 mm 208 mm 1 0 3 5 mm The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner
8. One touch speed dialling special function buttons see below Data Registration 04 05 lt Memory Reference Cartridge Data Ratigstration button see p 8 2 A V buttons see p 8 2 D T button see p 2 19 R button see p 1 14 lt gt buttons see pp 2 6 2 7 Memory Reference button see pp 6 13 6 14 Set button see p 8 2 Space button see pp 2 6 2 7 2 10 2 13 Tone button see p 2 19 Report button see p 8 7 Timer button see p 6 15 6 16 Cleaning button see pp 9 7 9 8 Clear button see p 2 7 Polling button see p 7 11 Function button light see below Cartridge button see pp 1 8 9 9 The buttons on the right of the operation panel have the following two functions e One touch speed dialling buttons see pp 2 16 2 18 When the Function button s light is off the buttons marked 01 to 12 can be used for one touch speed dialling e Special function buttons When the Function button s light is on the special function buttons function marked under each button can be used to perform various operations XV4 YNOA ASN OL 9NIHVdJYd N E FAX B180C Redial Pause button see pp 2 19 6 9 Coded Dial button see pp 2 16 2 18 mageQualt Printer Fax button see Printer Guide Cc Receive Mode button see Chapter 7 Copy button see Chapter 5 Redial Pause Coded Dial MIEN Fax Receive Mode Start Resume
9. s fax number i iyi p F TEL 34567890 e You can enter the receiving party s fax number using the numeric buttons one touch speed dialling coded speed dialling or group dialling see p 2 18 If necessary press Function to turn its light off e If you use the numeric buttons press Set after entering the number to register it before going on to the next number 6 15 SLNANNIOG ONIGNAS KJ 7 Press Start Start Resume DELAYED TX The fax scans the document into memory Teee TX RX NO 0005 TEE SCANNING P 001 8 When the set time comes the fax dials and sends the document Sending other documents while the fax is set for delayed sending You can send receive and copy other documents even when the fax is set for sending at a preset time The fax can only register one preset sending operation at a time To send or copy other documents after setting the fax for delayed sending simply send or copy using any other sending procedure in this guide Delayed sequential broadcasting is applicable for sending one document to more than one location at a later time when multiple fax numbers are dialled see p 6 12 Note Cancelling delayed sending Follow the procedure below to cancel delayed sending 1 Press Function Function w Press Timer Tier REGISTER 2 Use A or V to select DELETE FILE To check the contents of a file select PRINT
10. 200V 240V 50 60Hz If you move to another EU country and are experiencing trouble please call the Canon Help Desk For Europe Only Copyright Copyright 2002 by Canon Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Trademarks Canon and BJ are registered trademarks UHQ is a trademark of Canon Inc All other product and brand names are registered trademarks trademarks or service marks of their respective owners LoD As an ENERGY STAR Partner Canon has determined that these products meet the Ines ENERGY STAR guidelines for energy efficiency vi Using this guide This guide provides detailed information on how to set up operate maintain and troubleshoot your fax Please read the list below to become familiar with the symbols terms and abbreviations used in this guide Cautions tell you how to avoid actions that could injure you or damage your fax In order to use your fax safely always observe these cautions Caution LA Notes provide advice on using your fax more effectively describe operating restrictions and tell you how to avoid minor difficulties Reading these is recommended to make the most of your fax and its fu
11. Function Function WwW Press Polling w POLLING RX Polling 2 Press Set Set a 3 Dial the fax number of the fax machine you wish to poll TEL 34567890 Use one of the dialling methods described on page 6 4 If necessary press Function to turn its light off 4 Press Start Start Resume TX RX NO 0047 Your fax begins receiving the document If the other party is using a Canon fax machine which has the Polling ID function ask them to set the Polling ID of their fax machine to 255 11111111 binary number Note For details on the Polling ID see the other party s fax machine manual In all other cases the Polling ID is not a concern 7 11 SLNANNIOG ONIAIZIOAY N Cancelling receiving Follow the procedure below if you want to stop receiving a document before reception is completed 1 Press Stop The fax asks you to confirm that you want to cancel receiving Stop CANCEL YES NO YES sk NO 2 Press to cancel receiving e Receiving is not cancelled until you press e If you change your mind and want to continue receiving press TX RX CANCELLED TX RX NO 5003 Receiving restriction Follow the procedure below to turn restricted receiving on and off 1 Press Function Function Press Data Registration Data Registration DATA REGSTRATION 2 Press Set e 2 USER SETTINGS 3
12. Registering the access type and the outside line access WUT APEERE AET TTT AEE A 1 14 Testing the fax unsnenennnenennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 1 16 Main components Of your faX unsssnsnnensnnnnennnnnnnnnnnnnn Fax controls the operation panel Guidelines for entering numbers letters and symbolS unsennessnnnnennnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnnnnnnnnnn 2 5 Correcting mistakes u 2 7 Registering sender information 2 8 Personalising your fax ueneesseesnneenenne u 2 8 Setting the date and time 2 9 Registering your fax telephone number and name 2 10 Registering one touch speed dialling numbers and NAMES aus n0n0nn0H0nannun nnansannnnasnnnnanannenannannnnnaanena 2 12 Registering coded speed dialling numbers and names nnusunnsnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnennnnnann 2 14 Registering group dialling numbers and names 2 15 Automatic dialling uuursunenennsnennennnnnnennnnnnnnnnnnnnnnnnnn 2 18 Sending a document using one touch speed dialling coded speed dialling or group dialling numbers 2 18 Special dialling uuunsnnsnnnnsennnnennnnnnnnnnnnnnnnnnnnnnnnnennnnn 2 19 Table of Contents HANDLING Preparing documents 222u442044400n0nn0nnnnnnnnnannnnann Types of documents you can scan Een DOCUMENTS Problem documents Loading documents Problems wi
13. SETTINGS 8 2 8 4 USER SETTINGS 8 2 8 3 Messages displayed during sending 6 7 LCD 9 18 to 9 22 See also individual message names MID PAUSE SET setting 8 4 Mistakes correcting 2 7 Modes switching number and letter 2 6 Multi purpose tray 2 2 capacity 4 2 jams in 9 3 loading paper in 1 12 MULTI TX RX Transaction REPORT 8 12 N NO DATA message 9 21 NO RX PAPER message 9 21 NOT AVAILABLE message 9 22 Nozzle check pattern printing 9 7 Number mode 2 5 2 6 Numbers entering 2 5 to 2 7 Numeric buttons 2 3 2 5 O OFFHOOK ALARM setting 6 6 8 3 One touch speed dialling buttons 2 3 description 2 12 list See One touch speed dialling list registering numbers and names for 2 12 2 13 sending a document using 2 18 One touch speed dialling list description 8 9 printing 8 7 sample 8 9 Operation panel 2 2 to 2 4 Optional handset connecting 1 5 Outside line access number registering 1 14 1 15 P Paper guide 2 2 guidelines 1 11 limit mark See Paper limit mark loading 1 11 1 12 loading in multi purpose tray 1 12 quantity 4 2 requirements 4 2 rest 2 2 size 4 2 thickness lever See Paper thickness lever weight 4 2 Paper feeding problems 9 11 Paper limit mark 1 11 1 12 Paper rest 2 2 PAPER SIZE setting 8 5 Paper thickness lever 2 2 PASSWORD setting 8 6 Pause entering 1 14 PBX ACCESS NUMBER setting 8 3 ACCESS TYPE setting 8 3 Polling button 2 3 7 11 Power cord 1 2 1 7 Power failure
14. metal parts since this may adversely affect operation of the fax and or affect print quality Ribbon cable Round shaft Guide rail LA If you need to unplug the fax wait until it is in standby mode time and receive mode displayed on the LCD Otherwise the cartridge holder may not be in its home position causing the BJ cartridge to remain Note uncapped and dry out Loading paper Selecting the right kind of paper The quality of the paper you use affects the print quality of the fax Using paper that meets the following guidelines will ensure the best possible printing results Paper guidelines e Be sure to load paper of the correct size weight and quantity recommended for your fax see p 4 2 e Store all paper wrapped and on a flat surface until ready to use Keep opened packs in their original packaging in a cool dry location e Store paper at 18 24 C 40 60 relative humidity e To avoid paper jams and poor print quality do not print on damp curled wrinkled or torn paper e Use cut sheet paper only not paper that comes on a roll dN ONILLAS Ka e Use only paper that has a thickness of between 0 08 and 0 13 mm Thick paper may damage the BJ cartridge print head Do not load paper beyond the paper limit mark or beyond the tab on the multi purpose tray Doing so may cause problems Also make sure there are no gaps on either side of the paper stack No gaps here No gaps here _
15. nsnnersnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 7 12 Receiving restriction nuunsnnenennnnennnnnnnnnnnnnnnnnnnnnnnnnnn 7 13 SLNANNIOG ONIAIZIOAY N Different ways to receive a document Your fax provides you with several modes for receiving documents To determine which mode best suits your requirements see the table below Receive Mode Main Use Operation Requirements Details FAX ONLY MODE Fax Answers all calls as fax calls Separate telephone p 7 3 Receives documents line for fax use only automatically and disconnects voice calls FAX TEL AUTO SW Fax Tel Automatically switches Optional handset p 7 3 Fax Tel mode between fax and voice calls telephone or Receives documents extension phone automatically and rings for connected to the fax voice calls MANUAL MODE Tel Rings for every call Optional handset p 7 7 regardless of whether the call telephone or is a fax call or a voice call extension phone For a fax call you have to connected to the fax manually activate reception of the fax ANS MACHINE Fax Tel Receives documents Answering machine p 7 9 MODE automatically and routes connected to the fax voice calls to the answering machine Once you have decided which mode is suitable for your needs set the mode as described in this chapter You can change the mode at any time Different ways to receive a document Receiving documents automatically FAX ONLY MODE If you have a separate telephone line
16. 13 e Do not use tissue paper paper towels or similar materials for cleaning they can stick to the components or generate static charges Never use volatile liquids such as thinners benzene acetone or any other chemical cleaner to clean the interior of the fax these can damage its components Caution Cleaning the exterior of the fax Follow the procedure below to clean the outer casing of the fax 1 Disconnect the power cord from the fax 2 Wipe the exterior of the fax with a clean soft lint free cloth moistened with water or diluted dishwashing detergent solution 3 When you are finished reconnect the power cord Cleaning the interior of the fax E Cleaning inside the printer cover To prevent ink spots and paper dust from accumulating inside the fax and affecting print quality clean the print area of the fax periodically Follow the procedure below to clean inside the fax 1 Disconnect the power cord from the fax 2 Open ne Pia oo using the printer cover tab see p 2 Do not touch the components or any metal parts since this may adversely Caution affect operation of the fax and or affect print quality Periodic cleaning 3 Use a clean soft dry lint free cloth to 4 When you are finished close the printer remove any ink or paper debris from the cover interior of the fax shaded area especially around the platen 5 Reconnect the power cord Be careful not to touch the BJ cartridge
17. 14 An error may have occurred during reception e Check the LCD for an error message see p 9 18 e Print an activity report and check for an error see pp 8 7 8 8 The multi purpose tray may be empty e Make sure paper is loaded in the multi purpose tray see p 1 11 The telephone line may not be connected properly e Make sure all line connections are secure see pp 1 5 1 6 9 13 SWF1904d NOWNOD OL SNOILNTOS UI The fax does not switch automatically between telephone and fax reception The fax may not be set to switch automatically between telephone and fax reception e For the fax to switch automatically the receive mode must be set to FAX TEL AUTO SW Fax Tel mode or ANS MACHINE MODE see Chapter 7 If you have set ANS MACHINE MODE check that an answering machine is connected to the fax and that it is turned on with an outgoing message properly recorded see p 7 9 An error may have occurred during reception e Check the LCD for an error message see p 9 18 e Print an activity report and check for an error see pp 8 7 8 8 The multi purpose tray may be empty e Make sure paper is loaded in the multi purpose tray see p 1 11 The sending fax machine may not send the CNG signal that tells the fax that the incoming signal is a fax e Some fax machines cannot send the CNG signal that tells your fax the incoming call is a fax In such cases you will have to receive the document manually see p 7
18. 2 18 Sequential broadcasting 6 12 Index Set button 2 3 8 2 Setting date and time 2 9 Setting language and country 1 7 Shipping materials removing 1 3 Sorted list 8 9 Space button 2 3 2 6 2 7 2 10 2 13 Special dialling 2 19 function buttons 2 3 See also individual button names Speed dialling coded 2 14 2 18 group dialling 2 15 to 2 18 lists 8 9 one touch 2 12 2 13 2 18 printing lists 8 7 Start Resume Start button 2 4 Stop button 2 4 Switchboard dialling through 1 14 1 15 Symbols entering 2 5 2 7 SYSTEM SETTINGS menu 8 2 menu list 8 6 T TEL LINE TYPE setting 1 13 8 3 Telephone connecting 1 5 problems 9 16 TELEPHONE MARK setting 8 3 Telephone line 1 2 connecting 1 5 settingtype 1 13 Telephone problems 9 16 Testing BJ cartridge print head 9 7 fax 1 16 TIME OUT setting 8 4 Time setting 2 9 Timer button 2 3 6 15 6 16 Tone button 2 3 2 19 TOUCH TONE setting 1 13 8 3 Tray multi purpose 2 2 TTI Transmit Terminal Identification 2 8 TTI position setting 8 3 TX Transmission REPORT description 8 11 setting 8 4 TX SETTINGS menu 8 2 menu list 8 4 TX START SPEED setting 8 6 TX TERMINAL ID setting 8 3 TX RX CANCELLED message 9 22 TX RX NO nnnn message 9 22 TX RX NO nnnn SCANNING P nnn MEMORY FULL message 9 22 U UN LOCK PHONE setting 8 6 UNIT NAME setting 8 3 UNIT TELEPHONE setting 8 3 Unpacking 1 2 1 3 Unsorted list 8 9 Uppercase letter mode 2 5 2 6
19. 7 1 Cannot receive a document manually You may have disconnected the call by pressing Start or dialling the remote receiving ID after hanging up the handset of the extension phone e Always press Start or dial the remote receiving ID before hanging up the handset otherwise you will disconnect the call U Print quality is poor You may not be using the correct type of paper e Make sure you load paper that meets the paper requirements for the fax see pp 1 11 4 2 The BJ cartridge print head may need cleaning e Clean the BJ cartridge print head if necessary see p 9 8 The sending fax machine may not be functioning properly e The sending fax machine usually determines the quality of the document Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean Error Correction Mode ECM may be disabled e Make sure ECM is on see ECM RX p 8 5 9 14 Troubleshooting UI Faxes do not print The BJ cartridge may not be installed properly e Make sure the BJ cartridge is installed properly see p 1 9 e Be sure to remove the orange protective tape from the BJ cartridge before you install it see p 1 9 The BJ cartridge print head may need cleaning e Clean the BJ cartridge print head if necessary see p 9 8 The BJ cartridge may need to be replaced e Determine if the problem is with the BJ cartridge and replace if necessary see p 9 8 UI Fax images print
20. Q Ce Image Quality button see pp 5 2 6 2 Hook button see p 6 6 Stop button Start Resume button E FAX B160 Redial Pause Coded Dial ImageQuality Receive Mode Copy Redial Pause button see pp 2 19 6 9 Coded Dial button see pp 2 16 2 18 Image Quality button see pp 5 2 6 2 Receive Mode button see Chapter 7 Copy button see Chapter 5 Hook button see p 6 6 Stop button Start button Guidelines for entering numbers letters and symbols When you come to a step that requires you to enter a name or number see the table below to determine which numeric button to press for the character you want Note Uppercase Letter Mode A Lowercase Letter Mode a Number Mode 1 ABCAAAAAAZC abc aa xc DEFDEEEE defd e GHIifil ghiliit JKL ikl MNON O0000 mnongd60066 PORSP paqrsP TUVUUUU tuv uu WXYZY wxyzy x 1 amp I lt gt OOOCOCCCCCOOCOCO Uppercase letter mode A gt Lowercase letter mode a gt Number mode 1 After 60 seconds of no operation panel input the fax returns to standby mode and any unregistered changes are lost 2 5 XV YNOA ASN OL 9NIHVdJYd N E Switching between number and letter modes Press to select uppercase letter mode A lowercase letter mode a or number mode 1 E En
21. REPORT SETTINGS p 8 4 on how and when reports are printed automatically Follow the procedure below to print an ACTIVITY REPORT SPEED DIAL LIST USER DATA LIST or DOC MEMORY LIST 1 Press Function Function w Press Report Ww Report ACTIVITY REPORT an to display the type of report you O O AAIE Av You can select ACTIVITY REPORT SPEED DIAL LIST USER DATA LIST or DOC MEMORY LIST S wv et Press Set 3 If you chose SPEED DIAL LIST in step 2 use A or V to select the list you want to print O O FETT You can select 1 TOUCH LIST 1 TOUCH SPD DIAL N V LIST CODED DIAL LIST or GROUP DIAL LIST You can select the order in which you want destinations in the 1 TOUCH LIST or CODED DIAL LIST to be listed see p 8 9 WwW Press Set SLY4Od34 ALIAILOV ANY SONILLAS KJ Activity report Summarises the information for the sending and receiving activities of your fax after 20 transactions For automatic printing see ACTIVITY REPORT p 8 4 Transactions in an activity report are listed chronologically 27 12 2001 15 00 FAX 123 4567 CANON 001 ge wee ACTIVITY REPORT xxx en ST TIME CONNECTION ID NO MODE PGS RESULT 27 12 13 43 905 795 1111 Canon CANADA 5001 AUTO RX ECM 1JOK 00 33 27 12 13 45 905 795 1111 Canon CANADA 5002 AUTO RX ECM 1JOK 00 24 27 12 13 51 03 3758 2111 Canon TOKYO 0001 B CAST ECM 3 OK 0118 27 12 14 05 2 887
22. SPANISH GERMAN ITALIAN DUTCH FINNISH PORTUGUESE NORWEGIAN SWEDISH DANISH SLOVENE CZECH HUNGARIAN RUSSIAN TX START SPEED Set the speed at which the fax starts transmitting Set this to a lower speed if you have difficulties connecting over long distance or noisy lines 14400bps 9600bps 7200bps 4800bps 2400bps RX START SPEED Set the speed at which the fax starts receiving Set this to a lower speed if you have difficulties connecting over long distance or noisy lines 14400bps 9600bps 7200bps 4800bps 2400bps COUNTRY SELECT Select the country where you are using your fax Changing the country setting may cause other settings to change UK GERMANY FRANCE ITALY SPAIN HOLLAND DENMARK NORWAY SWEDEN FINLAND AUSTRIA BELGIUM SWITZERLAND PORTUGAL IRELAND GREECE LUXEMBOURG HUNGARY CZECH RUSSIA OTHERS This setting is only available for some countries 8 6 Activity reports Your fax keeps track of most of its sending and receiving operations These operations can be printed out in the form of activity reports that can help you check the dates and times of fax transmissions and whether or not each transaction was successful How to print a report Depending on the type of report you can have the fax print the report automatically or you can print it directly The TX report RX report MULTI TX RX report and Memory clear report can only be printed automatically See
23. Start Start Resume TEL 34567890 The fax begins sending SCANNING P 001 e If an error occurs during sending the fax beeps intermittently for a few seconds If this happens try sending the document again The fax automatically redials if the receiving party does not answer or if the line is busy You can specify the number of times it redials see AUTO REDIAL p 8 4 If an error message appears on the LCD correct the error and then press Stop See LCD messages p 9 18 You may not be able to use memory sending if the percentage of currently used memory shown on the LCD is close to 100 If the memory becomes full while the fax is scanning your document into memory MEMORY FULL is displayed on the LCD If this should happen you can wait until enough memory is available and the fax begins to scan the document again automatically If you want to remove the document from the fax and try to send it again later open the operation panel and remove the document In this case see Jams in the Automatic Document Feeder ADF p 9 2 Note A maximum of 42 pages Canon FAX Standard Chart No 1 standard resolution can be scanned into the fax memory A maximum of 20 pages can be loaded into the ADF 6 5 SLNANNIOG ONIGNAS KJ Manual sending If you would like to first speak with the person you are sending the document to use manual sending You need to connect the optional handset a telephone or an extension phone to
24. USER SETTINGS UNIT TELEPHONE 123 4567 UNIT NAME CANON TX TERMINAL ID ON TTI POSITION OUTSIDE IMAGE TELEPHONE MARK FAX SCANNING CONTRAST STANDARD OFFHOOK ALARM ON VOLUME CONTROL CALLING VOLUME KEYPAD VOLUME 2 ALARM VOLUME 2 LINE MONITOR VOL 2 RX CALL LEVEL 2 27 12 2001 23 42 FAX 123 4567 CANON 001 ERE ETE PEE ECE Cee SE er eT eE LET ae DOC MEMORY LIST n EEE EHE AE RRARERER ACNE NEES EERE NH VENEER TX RX NO MODE CONNECTION PGS SET TIME ST TIME 0046 TRANSMIT 01 Canon TOKYO 3 27 12 23 24 0047 TRANSMIT 04 Canon ITALIA 2 27 12 23 26 0048 B CAST 01 Canon CANADA 1 27 12 23 38 02 Canon FRANCE 0049 DELAYED TX 0297772911 1 27 12 16 43 23 42 8 10 Activity reports TX Transmission report You can set the fax to print an activity report every time you send a document or only when an error occurs during sending See TX REPORT p 8 4 27 12 2001 14 59 FAX 123 4567 CANON JOSIE ISIC IG II II IO IO ur TX REPORT ur ee IE IOI I II IE TRANSMISSION OK TX RX NO CONNECTION 1 432 2060 27 12 2001 14 59 FAX 123 4567 CANON JESS ISIS ISIS IG IG SIO RISE ee III wee ERROR TX REPORT wee JOSS AE HE E E E HE ICIS E AE BE E E ICI SI ICI ICI I ICI ISI I I I I TX FUNCTION WAS NOT COMPLETED TX RX NO 0004 CONNECTION 20 545 8545 Canon EUROPA 27 12 14 59 00 00 0 NG 018 BUSY NO SIGNAL THE SLEREXE
25. amp TIME 3 Use A or V to select R KEY SETTING as OO R KEY SETTING Press Set A v Set O PSTN Dialling through a switchboard PBX 4 Use A or V to select PBX Press Set twice OO Pax NV Ww Set ACCESS TYPE O EARTH CONNECTION 5 Use A or V to select the access line type for the switching system OO PREFIX bg AV Press Set c 6 If you chose PREFIX in step 5 Set Press Set O ACCESS NUMBER Enter the outside line access number up to 19 digits using the numeric buttons and then press Redial Pause bg Redial Pause Press Set O 123456P Set 7 Press Stop Registration ends and the fax returns to standby mode 1 15 dN ONILLAS Testing the fax After you have assembled the fax installed the BJ cartridge and loaded the paper you can make sure the fax is printing properly by making several copies of a document see p 5 2 If you have problems printing see Chapter 9 PREPARING TO USE YOUR FAX Main components Of your faxX unsssssnnnnennenennennnnennnnnn 2 2 Fax controls the operation panel sssssesese 2 3 Guidelines for entering numbers letters and SVMDOIS annsa aeaaeae aeann aaao asaan aaas Correcting mistakes eee Registering sender information Personalising your fax Setting the date and time Registering your fax telephone number and name
26. blotched or uneven The telephone lines may be in poor condition or you may have a bad connection Error Correction Mode ECM sending receiving should eliminate such problems However if the telephone lines are in poor condition you may have to try again The sending fax machine may not be functioning properly e The sending fax machine usually determines the quality of the document Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean J Cannot receive using Error Correction Mode ECM The sending fax machine may not support ECM e If the sending fax machine does not support ECM then the document is received in normal mode without error checking ECM may be disabled e Make sure ECM is on see ECM RX p 8 5 UI Errors occur frequently while receiving The telephone lines may be in poor condition or you may have a bad connection e Lower the reception speed see RX START SPEED p 8 6 The sending fax machine may not be functioning properly e Call the sender and have them check that their fax machine is functioning properly 9 15 SWF1904d NOWNOD OL SNOILNTOS Copying problems DI The fax will not make a copy The BJ cartridge may need to be replaced e Determine if the problem is with the BJ cartridge and replace if necessary see p 9 8 The document may not have been loaded correctly into the Automatic Document Feeder ADF e Remove the document stack i
27. extreme temperature changes and always stays between 10 and 32 5 C Make sure the area s relative humidity is always between 20 and 85 Keep the fax away from direct sunlight as this can damage it If you have to place it near a window install heavy curtains or blinds Do not use the fax near water Make sure that no wet or humid objects come into contact with the fax Do not use or store the fax outdoors Do not install the fax near devices that contain magnets or generate magnetic fields such as speakers If possible place the fax near an existing telephone outlet to avoid the expense of installing a new one Place the fax near a standard 200 240 V AC power outlet To ensure reliable operation of the fax and to protect it from overheating which can cause it to operate abnormally and create a fire risk do not block the exhaust vent and never block or cover any openings on the fax by placing it on a bed sofa rug or other similar surface Do not place the fax in a cupboard or built in installation or near a radiator or other heat source unless proper ventilation is provided Install the fax approximately 10 cm away from walls and other equipment For the dimensions of the fax see p S 1 Do not place the fax on the edge of a desk so as to prevent received documents from falling onto the floor Do not stack boxes or furniture around the power outlet Keep the area free so you can reach the outlet quickly If you notice a
28. fall into the fax unplug it immediately and contact your local authorised Canon dealer or the Canon Help Desk e To avoid spillage in or around the fax do not eat or drink near it If you spill liquid or if any substance falls into the fax unplug the fax immediately and contact your local authorised Canon dealer or the Canon Help Desk e Keep the fax clean Dust accumulation can prevent the fax from operating properly e Unplug the fax from the wall outlet and refer service to qualified personnel under the following conditions When the power cord or plug is damaged or frayed If liquid has spilled into the fax If the fax has been exposed to rain or water If the fax does not operate normally when you have followed the instructions in this guide Adjust only those controls that are covered by the instructions in this guide Improper adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal operation If the fax has been dropped or the cabinet has been damaged If the fax exhibits a distinct change in performance indicating a need for servicing viii Location e Place the fax on a flat stable vibration free surface that is strong enough to support its weight approx 5 1 kg e Place the fax in a cool dry clean well ventilated place Make sure the area is free from dust Make sure the location is not affected by
29. is busy There are two methods of redialling manual redialling and automatic redialling This section explains these two methods Manual redialling Press Redial Pause to dial the last number you dialled with the numeric buttons This starts redialling regardless of whether automatic redialling is enabled E Cancelling manual redialling To cancel manual redialling press Stop Automatic redialling E What is automatic redialling When you are sending a document using memory sending and the receiving party s line is busy the fax waits the specified time and then dials the same number again You can set the fax to redial several times if previous attempts fail because of a busy signal This feature is called automatic redialling After the initial dial attempt the fax will try to dial again Automatic redialling can be turned off and on The number of redialling attempts and the time interval between attempts can also be adjusted see AUTO REDIAL p 8 4 If all redialling attempts are unsuccessful the fax will cancel the transmission and print an ERROR TX REPORT to remind you that the transmission was not completed see p 8 11 When automatic redialling is in use the LCD alternately displays AUTO REDIAL and the transaction number TX RX NO xxxx while the fax is waiting to redial 6 9 SLNANNIOG ONIGNAS KJ E Cancelling automatic redialling Automatic redialling cannot be cancelled with the Stop button whil
30. legal size pages divide the document into 2 sections and send or copy each section separately SLNANNIOG ONIIGNVH KJ Problems with multipage documents If you have trouble feeding multipage documents from the Automatic Document Feeder ADF into the fax remove the stack and tap it on a flat surface to even the edges Then slant the stack so that its front edge is bevelled and insert the stack into the ADF To avoid feeding problems make sure the document meets the document requirements see p 3 2 Note Adding pages to the document You can load up to 20 A4 or letter size sheets or 10 legal size sheets at a time into the ADF For longer documents wait until the final sheet has started feeding then load up to 20 more sheets 10 for legal size If you want to add pages while the fax is sending or copying a document insert the first new page so that it overlaps the last page by about 2 cm e x Te Where possible you should avoid adding pages to the document you are sending or copying as this may lead to a jam in the ADF or a paper misfeed Note HANDLING PAPER Paper ene Printable aredi cc scvcccescecsscaitcasetsscecatvececetivercacsecuisesscseteessnedeveses 4 2 Loading sabe Dane EE ahh cha on Amie T E corte tent sth 4 2 Y4dVd ONIIGNVH ES Paper requirements Your fax supports A4 letter and legal size paper in portrait orientation You can use regular copier paper cot
31. not be plugged in securely e Check that the power cord is plugged securely into the fax and into the wall outlet see p 1 7 If the fax is plugged into a power strip make sure the power strip is plugged in and turned on LJ There is interference on the line A mobile phone or cordless phone may be in use near the fax e Make sure that mobile phones and cordless phones are not used near the fax 9 16 Troubleshooting Print quality problems DI The print quality is not what you expect print is not clear is splashed or blurred has missing dots or white streaks The paper you are using may not be supported by the fax e Make sure you are using the recommended paper see pp 1 11 4 2 You may be printing on the wrong side of the paper e Some papers have a right side for printing If the print quality is not as clear as you would like it to be try turning the paper over and printing on the other side The nozzles on the BJ cartridge print head may be clogged e Clean the BJ cartridge print head if necessary see p 9 8 The BJ cartridge may not be installed properly e Make sure the BJ cartridge is installed properly see p 1 9 The BJ cartridge may need to be replaced e Determine if the problem is with the BJ cartridge and replace if necessary see p 9 8 The BJ cartridge print head may be damaged e Determine if the problem is with the BJ cartridge print head see p 9 8 and replace the BJ cartridge if neces
32. number DIALLING The receiving party s phone CALLING is ringing After a few moments the LCD begins changing every second TX RX NO 0003 u Receiving party s name CANON INC This may not be displayed in some cases M 7893456 Receiving party s number 4 FCM TX P0021 or TX P 002 IF ECM is not being used TX P xxx is displayed After the document is sent the fax beeps once after manual sending only and the LCD tells you when the transmission has ended TRANSMITTING OK SLNANNIOG ONIGNAS KJ Cancelling sending Follow one of the procedures below to stop sending a document before transmission is completed E Cancelling memory sending 1 Press Stop Stop 2 The fax asks you to confirm that you want to cancel sending CANCEL YES a0 YES NO 2 Press to cancel sending e Sending is not cancelled until you press gt e If you change your mind and want to continue sending press The fax prints an ERROR TX REPORT see p 8 11 E Cancelling manual sending 1 Press Stop Stop e The transmission is cancelled The fax prints an ERROR TX REPORT see p 8 11 When you cancel sending you may need to open the operation panel to remove the document from the Automatic Document Feeder ADF See Jams in the Automatic Document Feeder ADF p 9 2 Note Redialling when the line
33. or its holder E Cleaning the scanner components Follow the procedure below to periodically check and clean the scanner components 1 Disconnect the power cord from the fax 2 Open the operation panel partially by 3 While holding the operation panel open gently pulling it towards you clean these components Separation roller It only opens slightly N i i eparation guide Scanning glass White sheet e Separation guide and separation roller Wipe with a clean soft dry lint free cloth White sheet and scanning glass Wipe with a clean soft lint free cloth moistened with water then wipe with a clean soft dry lint free cloth 9 5 SWF1904d NOWNOD OL SNOILNTOS o LA e If the scanner components are dirty the documents you send or copy will also be dirty e Be sure to use a soft cloth to avoid scratching the components Note Do not use tissue paper paper towels or similar materials for cleaning they can stick to the components or generate static charges Caution 4 Use a clean soft dry lint free cloth to 5 Use a clean soft dry lint free cloth to clean the shaded area of the operation wipe up paper dust from the areas panel shaded surrounding the separation roller Dirt and dust particles that collect on the underside of the operation panel affect the quality of the documents you copy or send Separation roller 6 When you are finished close
34. receive documents and telephone messages while you are out In ANS MACHINE MODE your fax allows the answering machine to answer incoming calls then listens for the fax tone and automatically receives the document if it detects this tone For this mode you need to connect an answering machine to your fax see pp 1 5 1 6 Note E Setting ANS MACHINE MODE Follow the procedure below to set the receive mode to ANS MACHINE MODE 1 Press Receive Mode to select ANS MACHINE Receive Mode ANS MACHINE MODE MODE O w After a few seconds the LCD changes to this display 15 00 AnsMode E Using your fax with an answering machine Follow these guidelines when using your fax with an answering machine e Set the answering machine to answer on the first or second ring e When recording an outgoing message on the answering machine The entire message must be no longer than 15 seconds For example Hello I can t answer the phone right now but please leave a message after the beep Pll return your call as soon as possible SLNANNIOG ONIAIZIOAY N Other features Receiving documents while performing other tasks Your fax is a multitasking device so it can receive documents and voice calls while you are performing other tasks If you receive a document while performing certain tasks the fax stores the incoming document in memory As soon as you finish your task the fax automatically
35. the 7 Reconnect the power cord operation panel by pressing it down from the centre Be sure to close the operation panel until it locks into place or the fax will not function properly Periodic cleaning Testing and cleaning the BJ cartridge print head The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper To maintain the best possible print quality these nozzles need to be cleaned from time to time Your fax is equipped with a print head cleaning function that does this E Printing the nozzle check pattern Before cleaning the print head you may want to print the nozzle check pattern to test the print head of the BJ cartridge installed in the fax This test shows if each print head nozzle is operating properly Follow the procedure below to print the nozzle check pattern 1 Press Function Function w Press Cleaning w A NOZZLE CHECK Cleaning 2 Press Set Set The fax prints the nozzle check pattern O Ver 1 0X Nozzle check pattern If the pattern is broken or missing clean the BJ cartridge print head see p 9 8 Print the nozzle check pattern again after cleaning the BJ cartridge print head to check if cleaning corrected the problem 9 7 SWF1904d NOWWOSD OL SNOILNTOS J E Cleaning the BJ cartridge print head If your printouts become faint or streaked or if their quality otherwise deteriorates print the nozzle check pattern to se
36. the fax for manual sending Follow the procedure below to send a document using manual sending 1 Load the document face down into the Automatic Document Feeder ADF DOCUMENT READY See Loading documents p 3 3 You can set the scanning resolution and contrast see p 6 2 2 Lift the handset or press Hook and dial the Hook receiving party s fax number Use one of the dialling methods described on page 6 4 TEL 34567890 3 If a person answers converse normally using the Start Resume handset then ask them to press the start button on their fax Press Start and hang up If you hear a high pitch tone press Start and hang up LA e The fax will beep if the optional handset is not hung up properly Make sure the optional handset is seated properly in its cradle If you do not want the fax to beep disable the OFFHOOK ALARM setting Note see p 8 3 e If an error occurs during sending the fax beeps intermittently for a few seconds If this happens try sending the document again e If an error message appears on the LCD correct the error and then press Stop See LCD messages p 9 18 Sending documents Messages displayed during sending When your fax sends a document the following messages are displayed as the call progresses The LCD tells you when scanning begins TX RX NO 0003 u SCANNING P 001 l TX The fax is dialling the receiving party s phone
37. the slower the scanning speed Note 1 Press Image Quality to select the resolution imageQualty ImageQuality You can select FAX STANDARD FAX FINE or CD FAX PHOTO FAX PHOTO After about 10 seconds the fax returns to standby mode LA You can change the resolution setting while the document is being scanned for sending However please note that your new setting will only be effective from the next page scanned Note Setting the scanning contrast Contrast is the difference in brightness between the lightest and darkest parts of a printed document You can adjust the contrast your fax uses to send or copy documents according to how light or dark your document is Follow the procedure below to set the scanning contrast 1 Press Function Function Press Data Registration za DATA REGSTRATION Data registration 2 Press Set twice Set O USER SETTINGS DATE amp TIME Preparing to send a document 3 Use A or V to select SCAN CONTRAST OO SCAN CONTRAST Press Set NV WwW Set O STANDARD 4 Use or V to adjust the scanning contrast DARRER You can select STANDARD DARKER or LIGHTER O O a Press Set v Set OFFHOOK ALARM 5 Press Stop Setting ends and the fax returns to standby mode Sending methods E Memory sending see p 6 5 Each time you send a document the fax quickly scans the documen
38. 0166 Canon AUSTRALIA 0001 B CAST ECM 3 OK 0118 27 12 14 10 905 795 1111 Canon CANADA 5003 AUTO RX ECM 1JOK_ 0018 27 12 14 16 2 887 0166 Canon AUSTRALIA 5004 AUTO RX ECM 4 OK 03 59 27 12 14 27 20 545 8545 Canon EUROPA 0002 TRANSMIT ECM 1 OK 01 20 27 12 14 30 20 545 8545 Canon EUROPA 0003 TRANSMIT ECM 1 OK 27 12 14 53 03 3758 2111 Canon TOKYO 5005 AUTO RX 1 OK 27 12 14 57 2 887 0166 Canon AUSTRALIA 0004 TRANSMIT ECM 3 NG 3 27 12 14 59 1 432 2060 CANON OPTICS 0005 TRANSMIT 0 NG 0 Transaction TX RX number Indicates an Transaction mode entry that has appeared on a Error correction mode transaction previous report Page number where the error occurred Error code see p 9 18 Stop pressed during transaction Transaction duration 8 8 Activity reports One touch speed dialling list Lists the numbers and names registered under one touch speed dialling buttons 27 12 2001 17 23 FAX 123 4567 CANON id 001 27 12 2001 17 23 FAX 123 4567 CANON 001 9057 GROW tae 1 TOUCH SPD DIAL LIST tee 2 509 NO CONNECTION 1 432 2 887 06 2887 0166 A 01 905795 1111 03 GROUP DIAL 04 250921 05 _ 1 432 2060 Canon AUSTRALIA Canon CANADA Canon EUROPA Canon ITALIA Canon OPTICS Unsorted list Destinations listed in button order Coded speed dialling list Sorted list Destinations li
39. 3 51617 FAX 123456 TH The name of the party who is receiving the document Your name or company name Your fax telephone number TELEPHONE MARK You can select TEL or FAX see p 8 3 The date and time you sent the document The top line includes the name of the receiving party if you send the document using one touch speed dialling or coded speed dialling and you registered the party s name 2 8 Registering sender information Setting the date and time Follow the procedure below to set the date and time for your fax The date and time appear on the LCD as well as on the documents you send 1 Press Function Function Press Data Registration DATA REGSTRATION Data registration Press Set three times Set O USER SETTINGS DATE amp TIME 20 12 200 13 30 Use the numeric buttons to enter the date and time using the day month year format DD MM YYYY 27 12 2001 15 00 e Set the time using the 24 hour clock system Precede single digits with a zero Example 7 30 a m 07 30 e Correct errors by moving the cursor under the incorrect number using lt or gt and entering the correct number e To change the date format see SYSTEM SETTINGS p 8 6 Press Set Set Wait a second for UNIT TELEPHONE to appear DATA ENTRY OK O vee UNIT TELEPHONE Press Stop Stop Registration ends and the fax return
40. 6 Image Quality button 2 4 5 2 6 2 INCOMING RING setting 8 5 Installing BJ cartridge 1 8 to 1 10 Jack f extension phone 1 5 optional handset 1 5 telephone line 1 5 Jams clearing 9 2 9 3 in ADF 9 2 in multi purpose tray 9 3 K KEYPAD VOLUME setting 8 3 L Language setting 1 7 LCD 2 3 messages 9 18 to 9 22 See also individual message names Letters entering 2 5 2 6 LINE MONITOR VOL setting 8 3 Line telephone 1 5 1 13 List See individual list names LOAD PAPER message 9 21 Loading documents 3 3 paper 1 11 1 12 Location safety instructions ix LOCK PHONE setting 8 6 Long distance dialling 2 19 Lowercase letter mode 2 5 2 6 Index Main unit 1 2 MAN AUTO SWITCH setting 8 5 MANUAL MODE description 7 2 7 7 receiving in 7 7 7 8 setting 7 7 Manual redialling 6 9 cancelling 6 9 Manual sending 6 3 6 6 cancelling 6 8 Memory deleting document from 6 14 documents in 6 13 6 14 printing document in 6 13 printing list of documents in 6 13 receiving when problem occurs 7 10 sending See Memory sending MEMORY CLEAR REPORT description 9 23 sample 9 23 MEMORY FULL message 9 21 Memory Reference button 2 3 6 13 6 14 MEMORY RX setting 8 5 Memory sending 6 3 6 5 cancelling 6 8 MEMORY USED nn message 9 21 Menu See also individual menu names PRINTER SETTINGS 8 2 8 5 REPORT SETTINGS 8 2 8 4 RX Reception SETTINGS 8 2 8 5 SYSTEM SETTINGS 8 2 8 6 TX Transmission
41. 8 2 Activity reports unennnensnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnsnnennnnnnnnn 8 7 How to print a report 8 7 Activity report ssec 8 8 One touch speed dialling list 1 8 9 Coded speed dialling list 0 00 ee eee eee eeeeeeeeeeeeeeeeeeeees 8 9 Group di lling list ee 8 9 User s data list 8 10 Doc memory list 8 10 TX Transmission report 8 11 RX Reception report 8 12 Multi TX RX Transaction report 8 12 Restricting use of the fax unnnnnnnnnenenn vee 8 13 Locking the fax uurseesssessnennnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 8 13 Changing the access password 8 14 Cancelling the restriction Setting eee eee eeeeeeeeeee 8 15 SLY4Od34 ALIAILOV ANY SONILLAS KJ Selecting a menu The USER SETTINGS REPORT SETTINGS TX SETTINGS RX SETTINGS PRINTER SETTINGS and SYSTEM SETTINGS menus allow you to customise the way your fax works Each menu contains settings that control different functions of your fax Follow the procedure below to access the different menus 1 Press Function Function Press Data Registration dar DATA REGSTRATION Data registration 2 p i ress Set USER SETTINGS Set O 3 Use and V to scroll through the menus and SE SETTINGS select the menu you want O O You can select the USER SETTINGS REPORT N MW SETTINGS TX SETTINGS RX SETTINGS PRINTER SETTINGS or SYSTEM SETTINGS men
42. ATION If you set the fax to print activity reports TX REPORT or RX REPORT and then use sequential broadcasting a MULTI TX RX REPORT will be printed instead of a TX Transmission REPORT See TX REPORT p 8 4 A memory clear report is printed automatically when power is restored after a power failure See Memory clear report p 9 23 Note 8 12 Restricting use of the fax Use the lock feature of the fax to prevent unauthorised use of the fax To restrict access to the LOCK PHONE setting you need to register a password Set the password and LOCK PHONE setting as explained below Locking the fax Follow the procedure below to restrict use of the fax 1 Press Function Press Data Registration Function v Data registration DATA REGSTRATION Press Set Set USER SETTINGS Use A or V to select SYSTEM SETTINGS O NV w SYSTEM SETTINGS Press Set Set UN LOCK PHONE Press Set twice Set i PASSWORD PASSWORD appears on the LCD O PASSWORD _ Enter a four digit access password using the numeric buttons a PASSWORD gant w ww Press Set twice Set LOCK PHONE OFF 8 13 SLY4Od34 ALIALLOV GNV SONILLAS KJ Use A or V to select ON 29 Press Set Set Press Stop Stop Setting ends and the fax returns to standby mode Changing th
43. BJ cartridge Cartridge yield Approx 1000 pages Canon BC 21e Colour BJ cartridge FAX B180C only Cartridge yield Approx 80 page 200 240 V 50 60 Hz Standby Approx 7 W Operation Approx 17 W maximum 40 W Temperature 10 C to 32 5 C Humidity 20 to 85 RH 367 mm W X 400 mm D X 277 mm H including trays Approx 5 1 kg Specifications are subject to change without notice Based on the Canon FAX Standard Chart No 1 Standard mode 7 5 coverage for each colour S 1 A button 2 3 8 2 V button 2 3 8 2 lt button 2 3 2 6 2 7 gt button 2 3 2 6 2 7 extension phone jack 1 5 amp optional handset jack 1 5 L telephone line jack 1 5 A AC power cord connecting 1 7 Access password changing 8 14 Access type registering 1 14 1 15 ACTIVITY REPORT description 8 8 printing 8 7 sample 8 8 setting 8 4 ADF Automatic Document Feeder 2 2 adding pages in 3 4 jams in 9 2 loading documents in 3 3 ALARM VOLUME setting 8 3 ANS MACHINE MODE description 7 2 7 9 setting 7 9 Answering machine 1 5 connecting 1 5 1 6 using fax with 7 9 Attaching components 1 4 AUTO PRINT setting 8 4 AUTO REDIAL message 9 18 setting 6 11 8 4 Automatic dialling 2 18 Document Feeder See ADF Automatic redialling cancelling 6 10 description 6 9 setting options for 6 10 6 11 Index B BC 21e Colour BJ cartridge 1 8 BJ cartridge BC 2le Col
44. CHANGE CARTRIDGE CHECK DOCUMENT CHECK PAPER SIZE CHECK PRINTER Error Code 001 Cause The cartridge holder cannot move This is normally due to a paper jam You pressed Cartridge and the cartridge holder is moving to the centre of the fax The Bu cartridge is empty or its ink may have dried out The document is jammed in the Automatic Document Feeder ADF The size of the paper in the multi purpose tray and that specified in the PAPER SIZE setting are different There may be an obstruction that is not allowing the cartridge holder mechanism to move Action Clear the paper jam or whatever is obstructing the cartridge holder and then press Start and start again Do not attempt to move the cartridge holder manually Wait until the cartridge holder stops then replace the BJ cartridge see p 9 8 When you are finished press Cartridge and close the printer cover Wait for the fax to return to standby mode Clean the BJ cartridge print head see p 9 8 If the message remains on the LCD replace the BJ cartridge see p 9 8 The fax will then print automatically any documents received in memory Remove the document you are trying to send or copy see p 9 2 and start again Load the correct paper size or change the PAPER SIZE setting see p 8 5 Check for any obstruction paper clip small object etc and also that the orange protective cap and tape are remo
45. COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOLLE 945 13 51617 FAX 123456 Our Ref 350 PJC EAC 27 December 2001 Dr P N Cundall Mining Surveys Ltd Holroyd Road Reading Berks OK Transmission succesful NG Some or no pages sent If you enable the PRINT WITH IMAGE setting Number of pages sent see p 8 4 the first page of the fax will print on the report to remind you of the contents of Transmission duration the fax Transmission time 8 11 SLY4Od34 ALIALLOV ANY SONILLAS KJ RX Reception report You can set the fax to print an activity report every time you receive a document or only when an error occurs during receiving See RX REPORT p 8 4 27 12 2001 14 59 FAX 123 4567 CANON faq 001 Beer ae RX REPORT Pe Beer RECEPTION OK TX RX NO 5004 CONNECTION 905 795 1111 ID Canon CANADA ST TIME 27 12 14 59 USAGE T 01 59 PGS 4 RESULT OK OK Reception succesful NG Some or no pages received Number of pages received Reception duration Reception time Multi TX RX Transaction report Lists the results of a sequential broadcasting transmission 27 12 2001 14 59 FAX 123 4567 CANON 001 JESSIE ISIS ICIS ee een IE ai MULTI TX RX REPORT AR DEEP ee ee TX RX NO 0054 PGS 1 TX RX INCOMPLETE TRANSACTION OK 01 905 795 1111 Canon CANADA 01 03 3758 2111 Canon TOKYO 02 1 49 39 25 25 Canon FRANCE ERROR INFORM
46. Canon FAX B180C B160 User s Guide ENGLISH Table of Contents INTRODUCTION 1 SETTING UP 2 PREPARING TO USE YOUR FAX Using this guide unsnnnensnnsnsnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnennnnnnn vii Customer SUpport unesuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn vii Important safety instructions Viii Handling and maintenance usnnsnnnnennnnnnnnnnennnnnnnnnnnn viii Location 1X ud ei 821010 ZAFRSPHRELEFPUREEUFERBFEEFHRCTESEHEEFESPRERTFEUEESFEREFEEFLERFRLFLTERLEEFUR ix Unpacking uennensnnenennnennnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnen 1 2 Removing the shipping materials tee TES Assembling the fax ccsscssee 1 4 Attaching components wi 1 4 Making connections nsesensensnnnnennnnnnnennnnnnnnnnnnnnnnnnnnn 1 5 Connecting the optional handset telephone line and external GOVICES URPPPEPPEEEETERUFEPEETFELERLTFEUEEROFFEULEEETEELTEERLEEFEERFEEFTFIELEFUFFER 1 5 Connecting the AC power cord 1 7 Installing the BJ cartridge 1 8 Guidelines nase 1 8 Installing the BJ cartridge in your fax we 1 9 Loading paper unnsnssneensnnnnennnnnenn 1 11 Selecting the right kind of paper eee eee eeeeeeee 1 11 Paper guidelines urnssenernnenen 1 11 Loading paper in the multi purpose tray 1 12 Setting the TEL LINE TYPE we 1 13 Dialling through a switchboard PBX 1 14
47. F RX RESTRICTION Enables disables receiving restriction ON OFF RX CONDITION If you select ON above you can select the receiving condition WITH SENDER WITH SENDER INFO INFO When the sender has registered their fax number on their machine REGSTERED your fax will receive the document SENDER REGSTERED SENDER When the sender has registered their fax number on their machine and the sender s fax number is registered in a speed dialling button on your fax your fax will receive the document PRINTER SETTINGS For details on accessing the settings below see p 8 2 Name Description Settings RX REDUCTION Enable disable reduction for received documents ON OFF REDUCE DIMENSION Select reduction in height only or both width and height VERTICAL ONLY HORIZ amp VERTICAL PAPER SIZE Select the size of the loaded fax paper A4 LTR LGL ECONOMY PRT Enable disable economy printing ink saving feature ON OFF ra a SLY4Od34 ALIAILOV ANY SONILLAS KJ SYSTEM SETTINGS For details on accessing the settings below see p 8 2 Name UN LOCK PHONE PASSWORD LOCK PHONE Description R Set a four digit password to restrict access to the LOCK PHONE setting below R D strict sending with a password strict sending Settings 0000 to 9999 ON OFF DATE SETUP Set the date format YYYY MM DD MM DD YYYY DD MM YYYY DISPLAY LANGUAGE Set the language of the LCD messages ENGLISH FRENCH
48. O document YES amp K NO 5 Press to delete the document If you change your mind and want to keep the document in memory press 6 To continue deleting other documents in memory Stop repeat the procedure from step 3 To finish press Stop 6 14 ERASING END Delayed sending Your fax can send documents automatically at a preset time This allows you to take advantage of lower late night long distance rates offered by some telephone companies It is possible to set the fax to send transmissions at 30 different preset times See Sending a document to more than one location for details p 6 12 Follow the procedure below to send a document using delayed sending 1 Load the document face down into the Automatic Document Feeder ADF See Loading documents p 3 3 You can set the scanning resolution and contrast see p 6 2 DOCUMENT READY Press Function Function Press Timer anc REGISTER Press Set Sel SET TIME 15 00 Enter the desired sending time 24 hour clock using the numeric buttons SET TIME 23 00 e Set the time using the 24 hour clock system Precede single digits with a zero Example 7 30 a m 07 30 e Press Clear if you need to re enter the time You can also use lt or gt to move the cursor Press Set Set SELECT LOCATIONS O vee TEL Enter the receiving party
49. Problem documents To prevent document jams in the ADF do not attempt to load the following types of document into the fax Wrinkled or creased Curled or rolled paper Torn paper paper Carbon paper or Coated paper or glossy Onion skin or thin carbon backed paper paper paper N Envelopes e Remove all staples paper clips etc before loading the document into the ADF e Make sure any glue ink or correction fluid on the paper is completely dry before loading the document Note into the ADF e Make a photocopy of any document that will not feed into the fax so that you can then load the copy into the ADF Loading documents Follow the procedure below to load documents into the Automatic Document Feeder ADF 1 Adjust the document guide to the width of 2 Gently insert the top of the document face the document down into the ADF until you hear a beep Tap multipage documents on a flat surface to even the edges before inserting them into the ADF e For a multipage document the pages are fed one by one from the bottom of the stack e Wait until all pages of your document have been scanned before starting a new job Note Make sure you follow the procedure above to load documents into the ADF If the document is not loaded into the ADF correctly it may not feed into the fax properly resulting in a jam or in pages not being sent or copied e If your document has more than 20 A4 or letter size pages or 10
50. USER SETTINGS menu 8 2 menu list 8 3 USER S DATA LIST description 8 10 printing 8 7 sample 8 10 V Volume ALARM VOLUME setting 8 3 CALLING VOLUME setting 8 3 KEYPAD VOLUME setting 8 3 LINE MONITOR VOL setting 8 3 Index VOLUME CONTROL setting 8 3 VOLUME CONTROL setting 8 3 W WAIT COOLING message 9 22 Warranty 1 2 Weight document 3 2 fax ix S 1 paper 4 2
51. Use A or V to select RX SETTINGS Press Set X SETTINGS ZO O ECM RX o 4 Use A or V to select RX RESTRICTION v RX RESTRICTION ae O Press Set OFF Set 5 Use A or V to select ON or OFF A OFF OO Your fax will receive all documents N NV ON v Your fax will receive a document only under the receiving Set conditions O E If you selected OFF in step 5 6 Press Set Set PRINTER SETTINGS 7 Press Stop Stop Registration ends and the fax returns to standby mode 7 13 SLNANNIOG ONIAIZIOIY N E If you selected ON in step 5 6 Press Set twice Set ee RX CONDITION WITH SENDER INFO REGSTERED SENDER e You can select from the following WITH SENDER INFO When the sender has registered their fax number on their machine your fax will receive the document REGSTERED SENDER When the sender has registered their fax number on their machine and the sender s fax number is registered in a speed dialling button on your fax your fax will receive the document 8 Press Set 7 Use A or V to select the receiving conditions O O N NV Set PRINTER SETTINGS 9 Press Stop Registration ends and the fax returns to standby mode Stop SETTINGS AND ACTIVITY REPORTS Selecting a menu unnnessnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnnnnnnn
52. cartridge holder moves to its home position on the right side of the fax and begins cleaning the BJ cartridge print head This process takes about 40 seconds Do not try to manually move or stop the cartridge holder since this may damage the Caution fax 8 Close the printer cover LA If you need to unplug the fax wait until it is in standby mode time and receive mode displayed on the LCD Otherwise the cartridge holder may not be in its home position causing the BJ cartridge to remain Note uncapped and dry out Troubleshooting Paper feeding problems UI Paper does not load The multi purpose tray may contain too many sheets e Make sure the paper stack in the multi purpose tray does not exceed the paper limit mark J see p 1 11 Paper may not be loaded correctly e Make sure the paper stack is loaded properly in the multi purpose tray and that the paper guide is adjusted correctly see p 1 11 LJ Paper is loaded skewed Printing is skewed Paper may not be loaded correctly e Make sure the right edge of the paper stack is aligned with the right side of the multi purpose tray and the paper guide is aligned with the left edge of the stack see p 1 11 e Make sure the paper exit path is clear U Multiple sheets load into the fax at the same time Paper may not be loaded correctly e Make sure the paper stack is loaded properly in the multi purpose tray and that the paper guide is adjusted correctly se
53. dge installed in your fax PUT INCARTRIDGE is displayed on the LCD Follow the procedure below to install the BJ cartridge 1 Make sure the fax is plugged in 2 Open the printer cover using the printer cover tab see p 2 2 When you plug in the fax for the first time the cartridge holder automatically moves to the Note centre of the fax so you can install the BJ Sat UN cartridge If this does not happen press N Zy v Cartridge Cartridge 2 J 7 3 Raise the blue cartridge lock lever on the Remove the Bu cartridge from its cartridge holder package then remove the orange protective cap and tape Do not touch SS thes precision compontents e Discard the cap and tape Never attempt to reattach them to the BJ cartridge print head e Install the BJ cartridge immediately after removing the cap and tape 1 9 dN ONILLAS 5 With the label facing outwards insert the 6 Press Cartridge BJ cartridge into the cartridge holder Lower the blue cartridge lock lever until it locks into position The cartridge holder moves to its home position on the right side of the fax and begins cleaning the BJ cartridge print head This process takes about 40 seconds 7 Close the printer cover Do not try to manually move or stop the cartridge holder since this may damage the Caution fax Do not touch the components shown or any
54. document you want to print TX RX NO 0003 e If you are unsure of the transaction number TX RX NO print the Doc memory list see p 8 7 e Use lt or gt to display details of the transaction destination for example e The transaction number preceded by shows the document currently being sent 4 Press Set Set O 1ST PG ONLY Tsee YES NO 5 Press to print the first page only or press to print all pages of the document The fax prints the document 6 To continue printing other documents in memory Stop repeat the procedure from step 3 To finish press Stop 6 13 SLNANNIOG ONIGNAS KJ Deleting a document from memory Follow the procedure below to delete a document from memory 1 Press Function Function Press Memory Reference Memory Reference DOC MEMORY LIS T 2 Use A or V to select DELETE DOCUMENT O O NV Press Set Set O DELETE DOCUMENT TX RX NO 0001 TX RX NO of the document you want to delete e If you are unsure of the transaction number TX RX NO print the Doc memory list see p 8 7 e Use lt or gt to display details of the transaction destination for example 3 Use A or V to select the transaction number O O NN TX RX NO 0003 4 Press Set Set OK TO DELETE The fax asks you to confirm that you want to delete the
55. during 9 23 in case of 9 23 Power supply safety instructions ix Print head cleaning 9 8 testing 9 7 Print quality problems 9 17 PRINT WITH IMAGE setting 8 4 Printable area 4 2 Printer cover 2 2 Printer cover tab 2 2 PRINTER SETTINGS menu 8 2 menu list 8 5 Printing l 4 Index 1 TOUCH SPD DIAL LIST 8 7 ACTIVITY REPORT 8 7 CODED SPEED DIAL LIST 8 7 DOC MEMORY LIST 8 7 document in memory 6 13 GROUP DIAL LIST 8 7 list of document in memory 6 13 nozzle check pattern 9 7 USER DATA LIST 8 7 Problem documents 3 2 Problems copying 9 16 faxing 9 12 to 9 15 general 9 17 paper feeding 9 11 print quality 9 17 receiving 9 13 to 9 15 receiving in memory when 7 10 sending 9 12 9 13 telephone 9 16 PSTN setting 8 3 PUT IN CARTRIDGE message 1 9 9 22 Q Quality adjusting 6 2 6 3 print problems 9 17 Quantity paper 4 2 R R button 1 14 2 3 registering 1 14 1 15 R KEY SETTING 1 14 8 3 REC D IN MEMORY message 9 22 Receive mode Chapter 7 Receive mode button 2 4 Chapter 7 Receiving See also individual receive modes cancelling 7 12 in memory when problem occurs 7 10 methods 7 2 problems 9 13 to 9 15 while performing other tasks 7 10 with answering machine 7 9 REDIAL INTERVAL setting 6 11 8 4 Redial Pause button 2 4 2 19 6 9 REDIAL TIMES setting 6 11 8 4 Redialling automatic 6 9 to 6 11 manual 6 9 REDUCE DIMENSION setting 8 5 Registering access type 1 14 1 15 coded speed diall
56. e access password Follow the procedure below to change the access password 1 2 3 Follow steps 1 to 3 on p 8 13 UN LOCK PHONE Press Set PASSWORD appears on the LCD ei PASSWORD Enter the current four digit access password using the numeric buttons The password is not displayed as you enter it Ww Press Set twice PASSWORD Set O PASSWORD PASSWORD 1777 Enter a new four digit access password using the numeric buttons v Press Set as PASSWORD 8888 Set Press Stop Stop Setting ends and the fax returns to standby mode 8 14 Restricting use of the fax Cancelling the restriction setting Follow the procedure below to cancel the restriction setting 1 Follow steps 1 to 3 on p 8 13 UN LOCK PHONE 2 Press Set Set PASSWORD _ PASSWORD appears on the LCD O 3 Enter the current four digit access password using m the numeric buttons PASSWORD The password is not displayed as you enter it v v Set Press Set four times O PASSWORD PASSWORD 8888 LOCK PHONE ON 4 Use A or V to select OFF Press Set Set 5 Press Stop Stop Setting ends and the fax returns to standby mode 8 15 SLY4Od34 ALIAILOV GNV SONILLAS KJ 8 16 SOLUTIONS TO COMMON PROBLEMS Clearing jams nsnsnnsnnensn
57. e if the print head nozzles are operating properly see p 9 7 If the pattern is broken or missing clean the BJ cartridge print head LA e To maintain the best possible print quality clean the BJ cartridge print head from time to time e Cleaning the print head consumes a small amount of ink Cleaning too often reduces the amount of ink Note in the BJ cartridge Follow the procedure below to clean the BJ cartridge print head 1 Press Function Function Press Cleaning leaning NOZZLE CHECK 2 Use A or V to select HEAD CLEANING O HEAD CLEANING A V 3 Press Set Set The fax cleans the print head O LA e You can clean the print head up to five consecutive times if necessary e After cleaning print the nozzle check pattern to check if cleaning corrected the problem see p 9 7 e If cleaning does not improve print quality replace the BJ cartridge see below Replacing the BJ cartridge This section describes how to replace the BJ cartridge Note Do not replace the BJ cartridge while the fax is printing or performing another operation Note Follow the procedure below to replace the BJ cartridge 1 Make sure the fax is plugged in Periodic cleaning 2 Open the printer cover using the printer cover tab see p 2 2 Do not try to manually move or stop the cartridge holder since this may damage the Caution fax Do not touch the components shown or any metal
58. e p 1 11 Sheets of paper may be sticking together e Be sure to fan the paper stack before loading it in the multi purpose tray This keeps the sheets of paper from sticking together see p 1 12 The multi purpose tray may contain too many sheets e Make sure the paper stack in the multi purpose tray does not exceed the paper limit mark P see p 1 11 e Do not exceed the maximum loading capacity of the multi purpose tray see p 4 2 e Do not force the paper stack into the multi purpose tray Different types of paper may be loaded in the multi purpose tray e Load only one type of paper e Make sure you load paper that meets the paper requirements for the fax see pp 1 11 4 2 LJ Repeated paper jams occur The paper you are using may be causing the jams e Be sure to fan the paper stack before loading it in the multi purpose tray This keeps the sheets of paper from sticking together see p 1 12 e Check that the paper you are using and your printing environment see pp 1 11 S 1 are within the specifications of the fax see pp 1 11 4 2 9 11 SWF1904Hd NOWNOD OL SNOILNTOS re Faxing problems Sending problems LJ You cannot send a document The fax may have overheated e Unplug the fax and let it cool for several minutes Then plug it back in and try sending again The fax may not be set for the type of telephone line in use pulse tone e Make sure the fax is set for the correct telephone line type
59. e the fax is waiting to redial Redialling can be cancelled by using Memory Reference see p 6 14 Follow the procedure below to cancel automatic redialling 1 Wait until the fax begins redialling STRUNG 2 Press Stop The fax asks you to confirm that you want to cancel automatic redialling CANCEL YES NO YES NO 3 Press to cancel redialling e Redialling is not cancelled until you press e If you change your mind and want to continue redialling press The fax prints an ERROR TX REPORT see p 8 11 E Setting the options for automatic redialling You can set the following options for automatic redialling e Whether or not the fax redials automatically e The number of times the fax attempts to redial e The time interval between redialling attempts Follow the procedure below to set the automatic redialling settings 1 Press Function Function Press Data Registration Ae DATA REGSTRATION Data registration 2 Press Set Set O USER SETTINGS Redialling when the line is busy 3 Use A or V to select TX SETTINGS Press Set 29 et O TX SETTINGS ECM TX 4 Use A or V to select AUTO REDIAL Press Set To disable automatic redialling use A or V to select OFF then press Set Press Stop to return to standby O N NV w Set AUTO REDIAL
60. ed to send the document The Black BJ tank in the Colour Bu cartridge is empty or its ink may have dried out The telephone number you dialled is busy The fax number dialled was incorrect The other party s fax machine is not working The other party is not using a G3 machine The touch tone rotary pulse setting on your fax is incorrect The receiving fax machine did not answer within 55 seconds after all automatic redialling attempts Action Wait for the fax to automatically redial the number If you want to cancel automatic redialling wait until the fax starts dialling the number press Stop and then press see p 6 10 or delete the document from memory see p 6 14 Clean the BJ cartridge print head see p 9 8 If the message remains in the LCD replace the Black BJ tank see Printer Guide Try sending the document at a later time Check the fax number and dial again Contact the other party and have them check their fax machine Contact the other party and ask them to send or receive the document using a G3 machine Set your fax to the setting that matches your telephone line see p 1 13 Contact the receiving party and have them check their fax machine You can try to send the document using manual sending via the handset see p 6 6 For an overseas call add pauses to the registered number see p 2 19 LCD messages Message CARTRIDGE JAMMED
61. ed speed dialling code you pressed the LCD shows NO DATA Make sure you pressed the correct button or entered the correct code and that the number you want to dial is registered correctly e If you make a mistake press Stop Then press the correct one touch speed dialling button or press Coded Dial and re enter the code e If an error message appears on the LCD correct the error and press Stop If necessary see Faxing problems p 9 12 and LCD Messages p 9 18 Special dialling This section explains how to dial long distance numbers confirm a dial tone and switch temporarily to tone dialling E Long distance dialling When you register a long distance number you may have to insert a pause within or after the number For long distance dialling the location and length of the pause may differ depending on the telephone system To enter a pause press Redial Pause The length of this pause can be adjusted See MID PAUSE SET p 8 4 A pause at the end of a number is fixed at 10 seconds E Confirming a dial tone The availability of this feature depends on the current country selection You can print the USER DATA LIST to check the current setting see p 8 7 When you register a number you may have to confirm the dial tone in the middle of a fax telephone number before entering the rest of the number This is called dial tone detection When dial tone detection is required press D T a small dot appears on the LCD
62. eiving with an answering machine 7 9 requirements for scanning 3 2 scanned area 3 2 sending 6 5 to 6 7 sending to more than one location 6 12 size 3 2 support 2 2 thickness 3 2 type 3 2 E ECM RX message 9 20 setting 8 5 ECM TX message 9 21 setting 8 4 ECONOMY PRT setting 8 5 ERROR TX REPORT sample 8 11 Extension phone connecting 1 5 1 6 External devices connecting 1 5 1 6 F Fax 1 2 assembling 1 4 cleaning 9 4 to 9 10 locking the 8 13 8 14 main components 2 2 making connections 1 5 to 1 7 name registering 2 10 2 11 number registering 2 10 2 11 operation panel 2 2 to 2 4 restricting use of 8 13 to 8 15 testing 1 16 unpacking 1 2 1 3 weight i x S 1 FAX B160 2 3 2 4 FAX B180C 2 3 2 4 FAX Guide this guide vii FAX ONLY MODE description 7 2 setting 7 3 FAX TEL AUTO SW Fax Tel mode description 7 2 7 4 setting 7 3 setting options for 7 4 to 7 6 Fax Tel mode description 7 2 7 4 setting 7 3 setting options for 7 4 to 7 6 Fax Telephone number registering 2 10 2 11 Faxing problems 9 12 to 9 15 Function button 2 3 light 2 3 G General problems 9 17 Group dialling description 2 15 list See Group dialling list registering numbers and names for 2 15 to 2 17 sending a document using 2 18 Group dialling list description 8 9 printing 8 7 sample 8 9 Guide document 2 2 paper 2 2 H Handling and maintenance safety instructions viii Hook button 2 4 6
63. er codes button or coded speed dialling code you enter appears GROUP DIAL appears if you select a group You cannot use the numeric buttons to enter numbers not registered for one touch or coded speed dialling You can enter the numbers of buttons or codes that have groups registered under them To add destinations to a group already registered simply enter them as explained in this step If you enter the wrong destination or if you want to delete a destination already registered in a group use A or V to select that entry then press Clear To cancel group dialling for the button or code you selected press Clear until all entries are deleted then press Set Press Stop to return to standby mode All fax numbers and the name of the group registered under that button or code will be deleted 01 905 795 1111 ing 03 516p488 6700 The number registered under the one touch speed dialling Registering group dialling numbers and names 7 Press Set twice Set O NAME 8 Enter the party s name up to 16 characters using the numeric buttons see p 2 5 Correct errors by moving the cursor under the incorrect character using lt or gt and entering the correct character If necessary press Function to turn its light on ABC 8 DEF F GO SZ J Sn SEN OO MN Pe NE Y Tuy we 8 f AA A NZ ZF OO Y ws Y 4 f
64. et then re register the data see Chapter 2 Use acopierto make a reduced copy of the document and then send the copy ECM receptions may take longer than normal receptions Turn off ECM if you need to receive quickly or if you know your local lines are in good condition see ECM RX p 8 5 Message ECM TX LOAD PAPER MEMORY FULL MEMORY USED nn NO DATA NO RX PAPER Error Code 037 012 Cause The fax is sending a document using Error Correction Mode ECM The multi purpose tray is empty The fax s memory is full because it has received too many documents or a very long or detailed document The fax s memory is full because you either tried to send or copy too many pages at once or you tried to send or copy a very long or detailed document Shows the percentage of memory currently in use The one touch speed dialling button or coded speed dialling code you entered has not been registered The receiving party s fax machine is out of paper or its memory is full LCD messages Action ECM transmissions may take longer than normal transmissions Turn off ECM if you need to transmit quickly or if you know your local lines are in good condition see ECM TX p 8 4 Load paper in the multi purpose tray see p 1 12 Make sure the stack does not exceed the paper limit mark pj Then press Start and start again Print any documents stored in memo
65. f you set the DEFAULT ACTION to RECEIVE the fax switches to receive mode automatically and starts receiving the document If no document comes in it disconnects the call after approximately 40 seconds E Setting the options for Fax Tel mode If you set Fax Tel mode you can control precisely how the fax handles incoming calls by adjusting the following settings e Adjust the time the fax takes to check whether a call is from a fax machine or a telephone RING START TIME setting e Adjust the length of time the fax rings when the call is a voice call F T RING TIME setting e Set whether the fax switches to receive mode after the ring time set in F T RING TIME has elapsed DEFAULT ACTION setting The default settings and selectable settings vary depending on the current country selection Note Different ways to receive a document Follow the procedure below to set the Fax Tel mode options 1 Press Function Press Data Registration Function Data Registration DATA REGSTRATION Press Set USER SETTINGS Use A or V to select RX SETTINGS Press Set X SETTINGS ECM RX Use A or V to select FAX TEL AUTO SW Press Set FAX TEL AUTO SW RING START TIME Set Press Set Set or Use the numeric buttons to enter the time the fax waits before ringing when it receives a call ISEC Press Set t
66. fax machine may not be working properly e Check the fax by making a copy see p 5 2 If the copy is clear the problem may be in the receiving fax machine If the copy is spotted or dirty clean the scanner components see p 9 5 The document may not have been loaded correctly into the ADF e Remove the document stack it if necessary and load it into the ADF correctly see p 3 3 Troubleshooting J Cannot send using Error Correction Mode ECM The receiving party s fax machine may not support ECM e If the receiving party s fax machine does not support ECM then the document is sent in normal mode without error checking ECM may be disabled e Make sure ECM is on see ECM TX p 8 4 UI Errors occur frequently while sending The telephone lines may be in poor condition or you may have a bad connection e Lower the transmission speed see TX START SPEED p 8 6 Receiving problems 1 Cannot receive a document automatically The fax may not be set to receive automatically e For the fax to receive faxes automatically the receive mode must be set to FAX ONLY MODE FAX TEL AUTO SW Fax Tel mode or ANS MACHINE MODE see Chapter 7 If you have set ANS MACHINE MODE check that an answering machine is connected to the fax and that it is turned on with an outgoing message properly recorded see p 7 9 The fax may have a document stored in memory e Print or delete any documents stored in memory see pp 6 13 6
67. for your fax set FAX ONLY MODE for the fax to answer all calls as fax calls E Setting FAX ONLY MODE 1 Press Receive Mode to select FAX ONLY MODE Receive Mode SE GHEE O After a few seconds the LCD changes to this display 15 00 FaxOnly Receiving both documents and telephone calls automatically Fax Tel mode Set this mode if you want your fax to automatically switch between voice and fax calls For this mode you need to connect the optional handset a telephone or an extension phone to your fax see pp 1 5 1 6 Note E Setting Fax Tel mode 1 Press Receive Mode to select Fax Tel Mode Receive Mode Fax Tel Mode O After a few seconds the LCD changes to this display 15 00 FaxTel SLNANNIOG ONIAIZIAY N E What happens when Fax Tel mode is selected Fax Sending document automatically Telephone charges The fax answers without ringing begin for the caller The fax listens for the fax tone The fax tone is detected Type of call Sending document manually RING START TIME The fax tone is detected and the fax switches to receive mode The fax tone is not detected The fax starts ringing D Pick up en fo F T RING TIME l If you don t pick up the handset DEFAULT ACTION Choose between RECEIVE and DISCONNET The fax disconnects the RECEIVE Not all fax machines are capable of sending a fax tone For those cases i
68. g the settings below see p 8 2 Name Description Settings TX REPORT Enable disable automatic printing of the transmission report OUTPUT NO OUTPUT YES Set the fax to print an activity report every time you PRINT ERROR ONLY send a document OUTPUT YES PRINT ERROR ONLY Print only when an error occurs during sending OUTPUT NO Turn off the activity report feature PRINT WITH IMAGE When you set TX REPORT to OUTPUT YES or PRINT ERROR ONLY ON OFF you can add to the TX report half of the first page of the document that was being sent This can help remind you which document was being sent Valid only for memory sending RX REPORT Enable disable automatic printing of the reception report OUTPUT NO OUTPUT YES Set the fax to print an activity report every time you PRINT ERROR ONLY receive a document OUTPUT YES PRINT ERROR ONLY Print only when an error occurs during receiving OUTPUT NO Turn off the activity report feature ACTIVITY REPORT Enable disable automatic printing of the activity report AUTO PRINT When you set ON your fax is set to print an activity report for every 20 ON OFF transactions sending and receiving TX SETTINGS For details on accessing the settings below see p 8 2 Name Description Settings ECMTX Enable disable error correction during transmission ON OFF MID PAUSE SET Set the length of the pause you insert into a dialling sequence 4 seconds 1 to 15 AUTO REDIAL Determine
69. her symbol press gt to move the cursor to the right then press O gt l repeatedly until the symbol you want appears fan Correcting mistakes You can clear an entire entry by pressing Clear Alternatively follow the procedure below to correct individual characters 1 Use lt or gt to move the cursor under the incorrect character lt O O gt CANEN iA 2 Use the numeric buttons to enter the correct me oe character over the incorrect character CANON A TE 7a END BL w V END FA MN GN 3 When you have finished making corrections press Set Set to register your new entry O XVa YNOA ASN OL 9NIHVdJYd N Registering sender information Personalising your fax E identifying your documents When sending a document you can have your fax number and your name known as your ID and the current date and time printed out by the receiving fax machine This information is called your TTI Transmit Terminal Identification and appears at the top of the faxed document in small type By identifying the documents you send the receiving party will be able to recognise your fax messages at a glance The illustration below shows a sample document with the identifying information 27 12 2001 10 12 FAX 123 4567 CANON CANON CANADA T 001 7 er The page number E SLEREXE COMPANY LIMITED SAPORS LANE BOO E DORSET BH25 8ER TELEPHONE BOOLE 445 1
70. here is no power switch on the fax The Now power is on as long as the fax is plugged in ote When you plug in the fax for the first time you need to select the correct language for the LCD display and reports and the country of use E Setting the language and country Plug in the fax PLEASE WAIT After a few seconds the LCD changes to this display A ENGLISH V 2 Use A or V to select the preferred language for the LCD display and reports O O A ENGLISH V Press Set A Wait a second for COUNTRY SELECT Set DATA ENTRY OK to appear ig O TEE Press Set SE Lee 2 COUNTRY SELECT O m 3 Use A or V to select the country where you are using the fax OO UK x A Press Set ax Registration ends and the fax enters standby mode Set DATA ENTRY OK This setting is only available for some countries 1 7 dN ONILLAS Installing the BJ cartridge The first time you set up your fax you have to install the BJ cartridge before you can begin receiving and copying documents For information on replacing the BJ cartridge see p 9 8 Guidelines Follow these guidelines to ensure optimum performance of your BJ cartridge e Use only a Canon BX 20 Black BJ cartridge in your fax e Store BJ cartridges at room temperature e Keep BJ cartridges in their packaging until you are ready to use them This is to prevent the BJ ca
71. ing numbers and names 2 14 fax telephone number 2 10 2 11 group dialling numbers and names 2 15 to 2 17 name 2 10 2 11 one touch speed dialling numbers and names 2 12 2 13 outside line access number 1 14 1 15 R button 1 14 1 15 sender information 2 8 to 2 11 Replacing BJ cartridge 9 8 to 9 10 Report button 2 3 8 7 REPORT SETTINGS menu 8 2 menu list 8 4 Resolution setting scanning 6 2 Restricting use of fax 8 13 to 8 15 RING COUNT setting 8 5 ROTARY PULSE setting 1 13 8 3 RX CALL LEVEL setting 8 3 RX CONDITION description 8 5 setting 7 14 RX REDUCTION setting 8 5 RX Reception REPORT description 8 12 setting 8 4 RX RESTRICTION description 8 5 setting 7 13 RX SETTINGS menu 8 2 menu list 8 5 RX START SPEED setting 8 6 S Safety instructions handling and maintenance viii location ix power supply ix SCAN CONTRAST setting 8 3 Scanning contrast setting 6 2 6 3 document requirements 3 2 resolution setting 6 2 Sender information registering 2 8 to 2 11 Sending cancelling 6 8 delayed 6 15 6 16 documents 6 5 to 6 7 manual 6 6 memory 6 3 6 5 messages displayed during 6 7 methods 6 3 preparing for 6 2 to 6 4 problems 9 12 9 13 sequential broadcasting 6 12 setting scanning contrast 6 2 6 3 setting scanning resolution 6 2 to more than one location See Sequential broadcasting using coded speed dialling 2 18 using group dialling 2 18 using one touch speed dialling
72. intaining your handset suondo EI Optional handset An optional handset is available for connection to your fax Contact your local authorised Canon dealer for more information on purchasing this option Package contents Make sure your handset package includes the following items HANDSET CRADLE SCREWS WITH PLUGS 2 SCREWS Not used for your fax RINGER VOLUME SWITCH Use a pen or other pointed object to select the ring volume of the handset HI LO or OFF If anything is damaged or missing notify your local authorised Canon dealer immediately A 2 Optional handset Attaching the handset to your fax Follow this procedure to attach the handset to your fax 1 Use a ball point pen to remove the two 2 Remove the screws from the plugs and covers on the left side of the fax insert the plugs into the holes on the handset cradle Then insert the plugs with the handset cradle into the holes on the fax e If you have difficulty inserting the plugs turn the fax so that the left side is facing you and the right side is against a wall This will allow you to insert the plugs without the fax moving 3 Use your finger to push the screws into 4 Place the handset in its cradle and the plugs connect the line from the handset to the amp jack suondo EI e If you have difficulty use a cross point screwdriver to push the
73. ith the numeric buttons TEL 34567890 e You must press the second button within 5 seconds of the first one and each subsequent button within 10 seconds of the preceding one The fax begins the operation approximately 10 seconds after you press the last button 3 Press Start Start Resume The fax reads the document into memory and begins sending e To cancel a transmission press Stop during dialling or transmission All transmissions in the sequence are cancelled TX RX NO 0007 See SCANNING P 001 A maximum of 42 pages Canon FAX Standard Chart No 1 standard resolution can be scanned into fax memory A maximum of 20 pages can be loaded into the ADF 6 12 Documents stored in memory Printing a list of documents in memory Your fax can print a list of documents stored in memory along with the transaction number TX RX NO of each document Once you know the transaction number of a document in memory you can print it or delete it See Doc memory list p 8 7 Printing a document in memory Follow the procedure below to print a document stored in memory 1 Press Function Function Press Memory Reference Memory Reference BUS MEMORYETST OO PRINT DOCUMENT AV ww Set TX RX NO 0001 3 Use A or V to select the transaction number O O N NV 2 Use A or V to select PRINT DOCUMENT Press Set TX RX NO of the
74. ke telephone calls e You cannot send receive or copy documents e You can receive voice calls only if the optional handset a telephone or an extension phone is connected to your fax Memory clear report The memory clear report summarises the documents in memory 27 12 2001 17 23 FAX 123 4567 CANON 001 FOI III E E E E E AE E E AE ICICI E AEE E EE AE E ICICI I E E E E E A ICI I A A I a a a a a E tee MEMORY CLEAR REPORT eras FE JE HEE EE III III III III III III IIIT E e AE KEKEKE EE I MEMORY FILES DELETED TX RX NO MODE CONNECTION PGS SET TIME ST TIME 0023 B CAST 01 Canon CANADA 3 27 12 16 03 02 Canon OPTICS 0024 TRANSMIT 32 Canon UK 1 27 12 16 08 5009 MEMORY RX 03 Canon EUROPA 1 2712 16 20 I 0025 DELAYED TX 0297772911 1 27 12 16 43 23 42 If you experience a power failure the documents in the fax memory will be lost As soon as power is restored and the fax is turned on again the fax will automatically print out a list of documents that were stored in the memory at the time of the power failure LA If there is no paper in the multi purpose tray when power is restored the LCD displays LOAD PAPER If this occurs press Resume to return to standby mode The memory clear report will not be printed Note 9 23 SWF1904Hd NOWNOD OL SNOILNTOS re 9 24 Appendix Options Optional handset Package contents Attaching the handset to your fax Ma
75. machine 1 5 1 6 extension phone 1 5 1 6 external devices 1 5 1 6 optional handset 1 5 telephone 1 5 telephone line 1 5 Connector power cord 1 7 Contrast setting scanning 6 2 6 3 Copy button 2 4 5 2 Copying documents 5 2 problems 9 16 setting scanning contrast 6 2 6 3 Cord power 1 7 Correcting mistakes 2 7 Country setting 1 7 Customer support vii D D T button 2 3 2 19 DATA ERROR message 9 20 Data Registration button 2 3 8 2 DATA REGISTRATION menu 8 2 DATE amp TIME setting 2 9 8 3 Date setting 2 9 DATE SETUP setting 8 6 Delayed Sending 6 15 6 16 cancelling 6 16 6 17 sending other documents while fax is set for 6 16 Deleting document from memory 6 14 Dial tone confirming 2 19 Dialling automatic 2 18 long distance 2 19 methods 6 4 regular 6 4 special 2 19 through a switchboard 1 14 1 15 DOC MEMORY LIST description 6 13 printing 8 7 sample 8 10 DOC TOO LONG message 9 20 Documentation 1 2 Documents adding pages in ADF 3 4 adding pages when sending or copying 3 4 copying 5 2 deleting from memory 6 14 different ways to receive 7 2 guide 2 2 loading 3 3 l 2 Index polling to receive 7 11 printing document in memory 6 13 printing list of documents in memory 6 13 problem 3 2 problems with multipage 3 4 receiving automatically 7 3 receiving in memory when a problem occurs 7 10 receiving manually 7 7 7 8 receiving while performing other tasks 7 10 rec
76. ment manually Follow the procedure below to receive a document manually 1 Check that Manual is displayed on the LCD see above 15 00 Manual 2 Check that the optional handset a telephone or an extension phone is connected to the fax see pp 1 5 1 6 When you hear the optional handset telephone or extension phone ring pick up the handset SLNANNIOG ONIAIZIOAY N 4 E If you hear a person s voice Start your conversation If the caller wants to send a document after talking to you ask them to press the start button on their fax machine When you hear a slow beep press Start on the fax to begin receiving the document Hang up the handset e If the extension phone is located away from your fax dial the remote receiving ID on the extension phone and hang up see p 8 5 e The fax begins receiving the document I If you hear a slow beep tone Someone is trying to send you a document Press Start on the fax to begin receiving the document Hang up the handset e If the extension phone is located away from your fax dial the remote receiving ID on the extension phone and hang up see p 8 5 e The fax begins receiving the document Be sure to hang up the handset after you press Start otherwise the call will be disconnected Note Different ways to receive a document Receiving documents with an answering machine ANS MACHINE MODE Connecting an answering machine to your fax allows you to
77. n the TTI inside the image area OUTSIDE IMAGE OUTSIDE IMAGE Position the TTI outside the image area TELEPHONE MARK Select the prefix for the telephone fax number TEL FAX SCAN CONTRAST Set the density of the reproduction Set DARKER for light originals and STANDARD DARKER LIGHTER for dark originals LIGHTER OFFHOOK ALARM Enable disable the off hook alarm The alarm alerts you that the ON OFF optional handset is not seated properly in its cradle VOLUME CONTROL Set the volume of the fax sounds CALLING VOLUME Set the volume of the ring produced when the fax detects a voice call 1 2 3 when Fax Tel mode is set KEYPAD VOLUME Set the volume of the keypad 0 off 1 2 3 ALARM VOLUME Set the volume of the error alarm sound 0 off 1 2 3 LINE MONITOR VOL Set the volume of the line monitor sound during dialling 0 off 1 2 3 RX CALL LEVEL Set the ring tone STANDARD HIGH TEL LINE TYPE Set the dialling method the fax uses to match the type of phone line TOUCH TONE you have ROTARY PULSE R KEY SETTING Set the type of line to which your fax is connected PSTN PBX PSTN Your fax is connected directly to an outside line PBX Your fax is connected through a PBX EARTH CONNECTION ACCESS TYPE You can set the PBX type to PREFIX HOOKING or EARTH PREFIX HOOKING CONNECTION ACCESS NUMBER If you select PREFIX you can enter an outside line access number of up to 19 digits SLY4Od34 ALIAILOV ANY SONILLAS KJ REPORT SETTINGS For details on accessin
78. n your fax eect eters 1 9 Loading paper nunssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 1 11 Selecting the right kind of paper 20unsnsennneennnnnnnnn 1 11 Paper guidelines cece cece eee 1 11 Loading paper in the multi purpose tray 1 12 Setting the TEL LINE TYPE cccssseeeeeseseenees 1 13 Dialling through a switchboard PBX 1 14 Registering the access type and the outside line access NUMber sen ash ieh 1 14 Testing the fax unnsnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnn 1 16 dN ONILLAS Unpacking As you unpack your fax save the carton and packing material in case you want to move or ship the fax in the future Carefully remove all items from the box e It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton Make sure you have the following items BJ cartridge x 4 S5 Document support A You should also have the following e Power cord Documentation e Telephone line e Warranty If any of these items are damaged or missing notify your Canon dealer immediately The actual shipping materials may differ in shape quantity and position from the ones shown above Note This item is only included in some countries 1 2 Unpacking Removing the shipping materials Remove the shipping materials as shown below 1 Remove the shipping tapes from the top 2 Remove the protective
79. nctions Note see p Xx Indicates a page number that you can refer to for more information on the topic of the previous sentence or paragraph default A setting that remains in effect unless you change it document The original sheet s of paper you send or receive with your fax menu A list of settings from which you select an item to set up or change A menu has a title which appears on the LCD A and V buttons Used to select an item in a menu Press V to select the next item and press A to select the previous item transaction number When you send or receive a document your fax automatically assigns the document a unique transaction number A transaction number is a four digit number that will help you keep track of documents you send and receive TX RX NO TX RX NO is the abbreviation used for transaction number TX TX Denotes Transmission RX Denotes Reception TRANSMITTING OK LCD display The contents of the LCD display may vary depending on the current settings In addition this guide uses brackets to identify the buttons you press when performing different functions Stop LA This guide contains information for two Canon models Please note that the illustrations of the fax in this a guide may differ from your model Instructions for specific models are labelled with the fax names ote Customer support Your fax is designed with the latest technology to provide trouble free operation If you encoun
80. nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 9 2 Jams in the Automatic Document Feeder ADF Jams in the multi purpose tray 9 3 Periodic cleaning uesnsesensrennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 9 4 Cleaning the exterior of the fax 9 4 Cleaning the interior of the fax eee 9 4 Testing and cleaning the BJ cartridge print head we 9 7 Replacing the Bu Cartridge eee eeeeeeeneeeeeeeeeeeees 9 8 Troubleshooting rsussssnnenennennnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 9 11 Paper feeding problems we 9 11 Faxing problems we 9 12 Copying problems 9 16 Telephone problems 9 16 Print quality problems 9 17 General problems 9 17 LCD messages 9 18 In case of a power failure 9 23 During a power failure we 9 23 Memory clear report eneseessnnsennsnennnnnnennonnnnnnnnenornennnnnenn 9 23 SWF1904d NOWWOD OL SNOILNTOS Clearing jams Jams in the Automatic Document Feeder ADF When a document jams or misfeeds in the ADF CHECK DOCUMENT is displayed on the LCD Follow the procedure below to clear the document jam You do not need to unplug the fax when clearing document jams Note 1 Press Stop 2 Open the operation panel partially by gently pulling it towards you e It only opens slightly e Do not try to pull the document out without opening the operation panel since you may tear or smudge the documen
81. nything unusual smoke strange odours noises around the fax unplug it immediately Contact your local authorised Canon dealer or the Canon Help Desk Do not allow anything to rest on the power cord and do not place the fax where the cord will be walked on Make sure the cord is not knotted or kinked E Power supply e During electrical storms disconnect the power cord from the power outlet Please note that any documents stored in the fax s memory will be deleted when you unplug the fax e Whenever you unplug the fax wait at least five seconds before you plug it in again e If dust accumulates around the plug of the power cord when it is connected to a power outlet unplug the fax and wipe the plug with a clean dry cloth This product emits low level magnetic flux If you use a cardiac pacemaker and feel abnormalities please move away from this product and consult your doctor Caution SETTING UP Unpacking 2034040420004nnnan sinn anna dandran neben nnnnahn anne 1 2 Removing the shipping materials 0 0 0 0 eee eceeeeeeees 1 3 Assembling the fax csscssee Attaching components we 1 4 Making connections nuessnsnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 1 5 Connecting the optional handset telephone line and external devices visi avn dee oie hada woke ie Connecting the AC power cord Installing the BJ cartridge GUICELINES ee ee eect eee eee eeaeeee we 1 8 Installing the BJ cartridge i
82. oth fax and voice calls you will need to connect the optional handset or an answering machine to the fax Be sure to connect any external devices before using the fax Follow the procedure below to connect the telephone line and external devices Bea 1 Connect the 2 Connect the line Connect the line supplied telephone from the optional from the extension line to the LL jack handset or phone or answering then connect the telephone to the amp machine to the other end of the line jack jack to the telephone jack on your wall dN ONILLAS ie LA e Due to the range of specifications Canon cannot guarantee that all answering machines will be compatible with your fax e If you have connected an external device to your fax be sure to select the correct receive mode see Chapter 7 e To connect an extension phone as well as an answering machine connect the extension phone to the answering machine and then connect the answering machine to your fax e If the extension phone does not have its own power supply any redial data in the extension phone memory may be lost after an extended fax transmission Note 1 6 Making connections Connecting the AC power cord Plug the fax into a 200 240 volt AC 50 60 Hz outlet Plug the power cord connector into the 2 Plug the other end of the power cord into rear of the fax a properly grounded AC power outlet T
83. our 1 8 BX 20 Black 1 8 cleaning 9 8 guidelines 1 8 installing 1 8 to 1 10 print head See Print head replacing 9 8 to 9 10 BLACK INK EMPTY message 9 18 Broadcasting sequential 6 12 BUSY NO SIGNAL message 9 18 Buttons 2 3 2 4 See also individual button names FAX B160 2 4 FAX B180C 2 4 numeric 2 3 2 5 one touch speed dialling 2 3 special function 2 3 BX 20 Black BJ cartridge 1 8 C CALLING VOLUME setting 8 3 Cancelling automatic redialling 6 10 delayed sending 6 15 6 16 manual redialling 6 9 manual sending 6 8 memory sending 6 8 receiving 7 12 restriction setting 8 15 sending 6 8 Cartridge See BJ cartridge Cartridge button 1 8 to 1 10 2 3 9 9 Cartridge holder 1 9 1 10 2 2 CARTRIDGE JAMMED message 9 19 CHANGE CARTRIDGE message 9 19 CHECK DOCUMENT message 9 19 CHECK PAPER SIZE message 9 19 CHECK PRINTER message 9 19 9 20 Cleaning BJ cartridge print head 9 8 button 2 3 9 7 9 8 exterior of fax 9 4 interior of fax 9 4 to 9 6 periodic 9 4 to 9 10 print head 9 7 9 8 scanner components 9 5 9 6 Clear button 2 3 2 7 CLEAR PAPER JAM message 9 20 Coded dial button 2 4 2 16 2 18 Coded speed dialling description 2 14 list See Coded speed dialling list registering numbers and names for 2 14 sending a document using 2 18 Coded speed dialling list description 8 9 printing 8 7 sample 8 9 COLOUR INK EMPTY message 9 20 Components attaching 1 4 main 2 2 Connecting AC power cord 1 7 answering
84. ove 2 14 Registering group dialling numbers and names The quickest way to send a document to multiple destinations is to use group dialling This allows you to send a document to fax numbers registered in a group by either pressing a one touch speed dialling button or by pressing Coded Dial and then entering the two digit code under which the group is registered Before you can use group dialling you must register a group of fax numbers for one touch or coded speed dialling with your fax You can register up to 111 fax numbers in a group with each number containing up to 120 digits You can also register the name of the group up to 16 characters the name appears on the printout of the group dialling list See Group dialling list p 8 9 Follow the procedure below to register numbers and names for group dialling 1 Press Function Function Press Data Registration DATA REGSTRATION Data registration Use A or V to select TEL REGISTRATION O O em Press Set AV Set O 1 TOUCH SPD DIAL Use A or V to select GROUP DIAL O RAL Press Set AV Set 01 4 Select a one touch speed dialling button or coded speed dialling code under which you want to register the group I To register a group under a one touch speed dialling button Use A or V to select the button under which you want O O 03 N NV to register the group 01 to 12 e It is also possible to
85. parts since this may adversely affect operation of the fax and or affect print quality The fax has an automatic protection feature that helps keep it from overheating If the cartridge holder does not move unplug the fax and let it cool for several minutes Then plug it in again and press Cartridge to move the cartridge holder 4 Raise the blue cartridge lock lever on the e Discard the old BJ cartridge immediately according to cartridge holder and remove the BJ cartridge the local laws and regulations for disposal of consumables You may want to place it in a plastic bag to keep any residual ink from spilling Spilled ink can stain any surface protect yourself and your work area 3 Press Cartridge Ribbon cable Round shaft Guide rail Remove the new BJ cartridge from its package then remove the orange protective cap D and tape Do not touch these precision components e Discard the cap and tape Never attempt to reattach them to the BJ cartridge print head e Install the BJ cartridge immediately after removing the cap and tape e Spilled ink can stain any surface protect yourself and your work area SWF1904d NOWNOD OL SNOILNTOS 6 With the label facing outwards insert the 7 Press Cartridge BJ cartridge into the cartridge holder Lower the blue cartridge lock lever until it locks into position The
86. piece from the of the fax multi purpose tray 3 Open the operation panel partially by 4 Remove the protective sheet from the gently pulling it towards you it only Automatic Document Feeder ADF opens slightly Close the operation panel by pressing it down from the centre until it locks into place 5 Open the printer cover using the printer 6 Remove the shipping tape from the side cover tab see p 2 2 of the fax Close the printer cover The actual shipping materials may differ in shape quantity and position from the ones shown above Note 1 3 dN ONILLAS Assembling the fax To see how the fax looks fully assembled see Main components of your fax p 2 2 Attaching components Hold the document support upright and fit the tabs of the support into the slots above the ADF For details on attaching the optional handset to the fax see the Appendix Note 1 4 Making connections Connecting the optional handset telephone line and external devices There are three jacks on the rear of the fax for connection of the following e Telephone line e Optional handset or Telephone e Extension phone i e an additional telephone that you may wish to place away from the fax to answer calls from a different location or answering machine If you only have one telephone line and plan to use the fax for receiving b
87. press Clear after you perform steps 1 to 4 above 2 12 Registering one touch speed dialling numbers and names 5 Enter the party s number up to 120 digits using the numeric buttons e Correct errors by pressing Clear and re entering the number Press lt to delete the rightmost digit e To enter a space press Space O TEL 2 50921_ Press Set to register the number Wait a second for NAME to appear DATA ENTRY OK Tsee NAME Press Set O A Enter the party s name up to 16 characters using reo oe the numeric buttons see p 2 5 2 8 CANON ITALIA A Correct errors by moving the cursor under the incorrect character using lt or gt and entering the correct character o 2 14 N Fi Z N FN ORONO ANANA A NS PA Sa J NY o Press Set to register the name DATA ENTRY OK Sec To assign additional one touch speed dialling numbers start from step 4 To finish press Stop Stop 2 13 XV4 YNOA ASN OL 9NIHVdJYd N Registering coded speed dialling numbers and names Use coded speed dialling to dial a fax number at the press of three buttons A fax telephone number can be registered under each two digit speed dialling code 00 99 and you can register up to 100 locations with each number containing up to 120 digits You can also register the name of
88. prints the document Receiving documents in memory when a problem occurs If your fax encounters a problem when receiving a document it automatically stores the unprinted pages in memory and the LCD displays REC D IN MEMORY as well as one or more messages For an explanation of the message s and details on the action to take see p 9 18 The fax memory can store up to approximately 42 pages e You can set the fax not to store documents in memory if a problem occurs during reception see Note MEMORY RX p 8 5 e Once the pages are printed they are deleted from memory e If the memory becomes full you will not be able to receive the remaining pages Contact the sending party and ask them to resend the remainder of the document Based on Canon FAX Standard Chart No 1 standard mode 7 10 Other features Polling to receive documents The polling feature allows you to request a document to be faxed to you from another fax machine The sending party only needs to make sure the document is on a fax machine and ready to be sent Thus when your fax polls the other fax machine the document is sent automatically The fax can poll any fax machine that supports polling e Before attempting to poll a fax machine make sure that the other fax machine supports polling e Your fax cannot be polled by another fax machine Note Follow the procedure below to poll another fax machine 1 Press
89. rtridge from drying out e Replace BJ cartridges after one year of use e Never remove the BJ cartridge unless you are going to replace it When left exposed the cartridge print head dries out making it unusable e To change a BJ cartridge be sure to press Cartridge to move the cartridge holder to the centre e Make sure the cartridge holder is in its home position on the right side of the fax when you are not using the fax If it is not in its home position press Cartridge Leaving the cartridge holder out of its home position will cause the BJ cartridge to remain uncapped and dry out Store BJ cartridges out of the reach of children If a child inadvertently ingests ink consult a Caution physician immediately e Do not touch the precision components on the BJ cartridge I Do not touch this area The ink in the BJ cartridge is difficult to clean up if spilled Follow the precautions below when handling the BJ cartridge e Carefully remove packaging from BJ cartridges e Do not attempt to disassemble or refill BJ cartridges e Do not shake or drop BJ cartridges or tip the print head downwards FAX B180C will also accept Canon BC 21e Colour BJ cartridge However only black and white output is possible even with this cartridge Colour output is only possible when the machine is used as a printer 1 8 Installing the BJ cartridge Installing the BJ cartridge in your fax When there is no BJ cartri
90. ry see p 6 13 Then start again Send the document as two separate jobs Free up space in the fax s memory by printing or deleting any documents in memory you no longer need see pp 6 13 6 14 If you need more space wait for the fax to send any documents Also print or delete any documents in memory you no longer need see pp 6 13 6 14 Register the one touch speed dialling button or coded speed dialling code see pp 2 12 2 14 Contact the receiving party and have them load paper in their fax machine or free up space in their fax machine s memory 9 21 SWF1904d NOWNOD OL SNOILNTOS Message NOT AVAILABLE PUT IN CARTRIDGE REC D IN MEMORY SET DOCUMENT TX RX CANCELLED TX RX NO nnnn TX RX NO nnnn SCANNING P nnn MEMORY FULL Three messages toggle WAIT COOLING 9 22 Error Code Cause In manual sending you entered a speed dialling number under which a group is registered There is no BJ cartridge installed in the fax The fax received the document in memory because paper or ink ran out a paper jam occurred or the incorrect BJ cartridge was installed The document is not set correctly or at all You pressed Stop to cancel the transmission When the fax sends or receives a document it assigns it a unique identification number nnnn The fax is sending a document and its memory is full During printing the BJ cartridge print head ma
91. s FI o D V X Canon GROUP 1_ 9 Press Set to register the name 10 To assign additional group dialling numbers start from step 4 To finish press Stop Set DATA ENTRY OK Tsee 04 1 TOUCH SPD 2 17 XV4 YNOA ASN OL 9NIHVdJYd N Automatic dialling Sending a document using one touch speed dialling coded speed dialling or group dialling numbers To use this feature you must first register numbers for one touch speed dialling see pp 2 12 2 13 coded speed dialling see p 2 14 or group dialling see pp 2 15 to 2 17 Follow the procedure below to send a document using a one touch speed dialling coded speed dialling or group dialling number 1 Load the document face down into the Automatic Document Feeder ADF DOCUMENT READY See Loading documents p 3 3 You can set the scanning resolution and the contrast see p 6 2 2 Press the one touch speed dialling button under 9 12 which the number you wish to fax is re gistered 07 OGU Data Registration Polling Or Press Coded Dial and enter the appropriate two Coded Dial _ digit coded speed dialling code O TE eee The registered number appears e If a group is already registered under a one touch speed dialling button or coded speed dialling code TEL GROUP DIAL appears e Ifno number is registered for the one touch speed dialling button or cod
92. s by pressing Coded Dial and then using A or V to scroll through a list of coded speed dialling codes under which numbers have been registered E Group dialling see p 2 15 Dial fax numbers registered in a group by either pressing a one touch speed dialling button or by pressing Coded Dial and then entering the two digit code under which the group is registered 6 4 Sending documents Memory sending When you send a document the fax uses memory sending to send your document With memory sending the fax dials the receiving party quickly scans the document into memory and then sends the document from memory This means you do not have to wait for the fax to finish sending before you can retrieve your original document You can send up to 20 A4 size pages at a time with memory sending LA If MEMORY FULL appears on the LCD when you scan the document the rest of the document is not scanned into memory but is sent directly to the receiving party Note Follow the procedure below to send a document 1 Load the document face down into the Automatic Document Feeder ADF DOCUMENT READY See Loading documents p 3 3 You can set the scanning resolution and contrast see p 6 2 2 Dial the receiving party s fax number Use one of the dialling methods described on page 6 4 TE er If the TIME OUT setting is set to ON the fax will start dialling automatically see p 8 4 3 Press
93. s to standby mode XV4 YNOA ASN OL 9NIHVdJYd N Registering your fax telephone number and name Follow the procedure below to register your fax telephone number and name or company name so that this information appears at the top of each document you send 1 Press Function Function Press Data Registration Data registration DATA REGSTRATION Press Set twice Set USER SETTINGS DATE amp TIME Use A or V to select UNIT TELEPHONE Press Set 29 UNIT TELEPHONE TEL Enter your fax number up to 20 digits using the numeric buttons To enter a space press Space To enter a plus sign before the number press Tone e Correct errors by pressing Clear and re enter the number TEL 123 4567 Press Set Set Wait a second for UNIT NAME to appear Press Set 2 10 DATA ENTRY OK Tsee UNIT NAME Registering sender information Enter your name up to 24 characters using the numeric buttons see p 2 5 Correct errors by moving the cursor under the incorrect character using lt or gt and entering the correct character ABC__ DEF GH JKL MNO VF WS WS PORS__ TUV__ WXYZ pA CANON Press Set Set DATA ENTRY OK O TX TERMINAL ID Press Stop Stop 2 11 XV4 YNOA ASN OL 9NIHVdJYd N Registering one touch speed dialling n
94. sary see p 9 8 General problems UI The fax has no power The power cord may not be plugged in securely e Check that the power cord is plugged securely into the fax and into the wall outlet see p 1 7 If the fax is plugged into a power strip make sure the power strip is plugged in and turned on The power cord may not be supplying power e Check the power cord by substituting with another or by using a voltmeter to test it for continuity I The fax will not print reports The BJ cartridge may need to be replaced e Determine if the problem is with the BJ cartridge and replace if necessary see p 9 8 I Nothing appears on the LCD The power cord may not be plugged in securely e Check that the power cord is plugged securely into the fax and into the wall outlet see p 1 7 If the fax is plugged into a power strip make sure the power strip is plugged in and turned on If the LCD remains blank unplug the fax wait five seconds then plug it in again 9 17 SWF1904d NOWNOD OL SNOILNTOS LCD messages The following messages are displayed on the LCD when the fax is performing a function or encounters an error The error code appears in the activity report see p 8 8 Message AUTO REDIAL BLACK INK EMPTY FAX B180C only BUSY NO SIGNAL 9 18 Error Code 018 Cause The fax is waiting to redial the receiving number because the line was busy or the receiving party did not answer when you tri
95. screws all the way into the plugs Do not screw them in as the screws may break Maintaining your handset To maintain your handset in top working condition be sure to follow these guidelines e Do not leave your handset exposed to direct sunlight e Do not install your handset in hot or humid conditions e Do not spray aerosol polishes on your handset since they may enter the holes on your handset and cause damage e Use a damp cloth to clean your handset Specifications Scanning sheet size Effective scanning size Effective printing size Transmission time Scanning line density Recording method Paper tray capacity Paper type Image memory Auto dial functions Ink cartridge Power source Power consumption Operating environment Dimensions Weight Width Max 216mm Thickness Max 0 13 mm Width 208 mm Width 203 2 mm G3 ECM MMR Approx 6 seconds Min Min 205 mm 0 08 mm Horizontal 8 00 dots mm Vertical Standard 3 85 lines mm Fine 7 70 lines mm Bubble Jet printing Maximum 100 sheets 75 g m Maximum thickness of stacked paper 10 mm Plain cut sheet paper A4 Letter Legal Paper weight 64 g m to 90 g m Paper thickness 0 08 mm to 0 13 mm Up to 42 A4 size pages standard resolution One touch speed dialling Registration for 12 numbers Coded speed dialling Registration for 100 numbers Group dialling Registration for 111 numbers Canon BX 20 Black
96. see p 1 13 The document may not have been loaded correctly into the Automatic Document Feeder ADF e Remove the document stack it if necessary and load it into the ADF correctly see p 3 3 e Make sure the operation panel is closed The one touch speed dialling button or coded speed dialling code you entered may not be registered for the feature you want to use e Check the one touch speed dialling button or coded speed dialling code and make sure it is registered correctly see Chapter 2 You dialled or have been provided with an incorrect number e Dial the number again or check that you have the correct number The receiving party s fax machine may be out of paper e Call the receiving party and ask them to make sure paper is loaded in their fax machine There may be other documents being sent from memory e Allow time for those documents to finish sending An error may have occurred during sending e Print an activity report and check for an error see pp 8 7 8 8 The telephone line may not be working properly e Make sure there is a dial tone when you press Hook or when you lift the handset of any external devices connected to the fax If there is no dial tone contact your local telephone company The receiving fax machine may not be a G3 fax machine e Make sure the receiving fax machine is compatible with the fax which is a G3 fax machine 1 Documents sent from the fax are spotted or dirty The receiving
97. select a one touch speed dialling button by pressing the button directly If necessary press Function to turn its light off e If a one touch speed dialling button has already been registered 1 TOUCH SPD or GROUP DIAL appears 2 15 XV4 YNOA ASN OL ONIY4Vd34d N I To register a group under a coded speed dialling code Press Coded Dial then use the numeric buttons to enter the Coded Dial code under which you want to register the group 00 to 99 O e Ifa coded speed dialling code has already been registered CODED SPEED or GROUP DIAL appears If you wish to register a group under a button or code already registered for speed dialling or you Note want to re register a group you must delete the old information first see pp 2 12 2 14 21 Press Set twice Set TELEPHONE NUMBER TEL Enter the one touch and or coded speed dialling numbers you want to register in the group I To enter a destination registered for one touch speed dialling Press the one touch speed dialling button s under which the 94 12 number s you want to register in the group are registered O O Data Registration If necessary press Function to turn its light off E To enter a destination registered for coded speed dialling Press Coded Dial then use the numeric buttons to enter the Coded Dial two digit code under which the number you want to register in the group is registered O Repeat for oth
98. ssectenes 9 2 Jams in the Automatic Document Feeder ADF 9 2 TO COMMON Jams in the multi purpose tray 9 3 PROBLEMS Periodic cleaning 9 4 Cleaning the exterior of the fax eee cece seer eeeeeeeees 9 4 Cleaning the interior of the fax cece cece eee ceee eee eeeeeee 9 4 Testing and cleaning the BJ cartridge print head 9 7 Replacing the BJ Cartridge 0 0 0 eee cece eeeeeeseeeeeeeeseeeeeetees 9 8 Troubleshooting 9 11 Paper feeding problems a 9 11 Faxing problems 59 12 Copying problems 9 16 Telephone problems 9 16 Print quality problems 9 17 General problems 9 17 LCD messages 9 18 In case of a power failure w 9 23 During a power failure uuuuusseerssessnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 9 23 Memory clear report u seensonessnssenssnenonnnnnsnonnnnsnnnnonnnennnenn 9 23 APPENDIX Optional handset c csscssesceesseeeeeeeeeeeesseeseeseeeeeeaes Package contents wa OPTIONS Attaching the handset to your fax a Maintaining your handset cece eee ceceeeeeeeeseeeeseeeeeeees Specifications shcan annaa sn S 1 This equipment H12240 H12241 conforms with the essential requirements of EC Directive 1999 5 EC We declare that this product conforms with the EMC requirements of EC Directive 1999 5 EC at nominal mains input 230V 50Hz although the rated input of the product is
99. sted in alphabetical order Lists the numbers and names registered under coded speed dialling codes 27 12 2001 17 23 FAX 123 4567 CANON id 001 27 12 2001 17 23 FAX 123 4567 CANON 001 ur CODED SPEED DIAL LIST ur 21 GROUP DIAL 01 033758 2111 t 03 516p488 6700 32 81 7733173 NO CONNECTION 00 2131 1250 Canon DEUTCH 02 14939 2525 Canon FRANCE Canon GROUP 1 Canon TOKYO Canon U S A Canon UK Unsorted list Destinations listed in code order Sorted list Group dialling list Destinations listed in alphabetical order Lists groups registered under one touch speed dialling buttons and coded speed dialling codes E 32 81 773 3173 21 Canon GROUP 1 01 905 795 1111 03 516p488 6700 27 12 2001 17 23 FAX 123 4567 CANON 001 are GROUP DIAL LIST a 03 Canon EUROPA 04 250921 Canon ITALIA 00 2131 1250 Canon DEUTSCH 02 1 49 39 25 25 Canon FRANCE Canon UK Canon CANADA Canon U S A SLY4Od34 ALIAILOV ANY SONILLAS KJ User s data list Lists the current settings of the fax and the registered sender information TYPE Doc memory list Lists the documents currently stored in the fax s memory see p 6 13 27 12 2001 17 23 FAX 123 4567 CANON 001 EEE TT POTEET ETT EEE CET TET TTS Ye USER S DATA LIST ane ENURRARERR ERS AETRANRRD LED CEARBRE RCRD ER RE 1
100. t 3 While holding the operation panel open 4 When you are finished close the remove the document operation panel by pressing it down from the centre e Pull it gently in either direction Be sure to close the operation panel until it locks into e If a multipage document is loaded remove the entire place or the fax will not function properly document from the ADF LA If the paper does not pull out easily do not force it Contact your local authorised Canon dealer or Note the Canon Help Desk Clearing jams Jams in the multi purpose tray If paper jams in the multi purpose tray CLEAR PAPER JAM is displayed on the LCD Follow the procedure below to clear the jam You do not need to unplug the fax when clearing paper jams Note 1 Gently pull any jammed paper out of the 2 Remove the paper stack from the multi fax as shown purpose tray and reload it see p 1 12 Make sure the stack does not exceed the paper limit mark Oly 9 3 SWF1904d NOWNOD OL SNOILNTOS Periodic cleaning Your fax requires little periodic maintenance This section describes the necessary cleaning procedures for the fax Please note the following before cleaning e Be sure to disconnect the power cord before cleaning the fax Since documents in memory are erased when the power is disconnected print any documents stored in memory before disconnecting the power cord see p 6
101. t Set O R KEY SETTING 5 Press Stop Stop Registration ends and the fax returns to standby mode 1 13 dN ONILLAS Dialling through a switchboard PBX A PBX private branch exchange is an on site telephone switchboard e If your fax is connected through a switchboard dial an outside line access number first Then dial the rest of the number e If you want to dial with automatic dialling you may have to insert a pause between the outside line access number and the telephone number when you register the number for one touch or coded speed dialling To enter a pause press Redial Pause e When you have to make calls to an outside line or an extension you may have to press the R button Before you can use the R button you need to register the access type and outside line access number under it see below Registering the access type and the outside line access number When the fax is connected to a PBX or other telephone switching system you can register the access type and outside line access number under the R button Once you have registered them you simply need to press R before dialling a fax or telephone number Follow the procedure below to register the access type and outside line access number under the R button 1 Press Function Function Press Data Registration DATA REGSTRATION Data registration 2 Press Set twice USER SETTINGS Set O DATE
102. t if necessary and load it into the ADF correctly see p 3 3 e Make sure the operation panel is closed The BJ cartridge may not be installed properly e Make sure the BJ cartridge is installed properly see p 1 9 The fax may not be operating properly e Print the nozzle check pattern see p 9 7 2 MEMORY FULL appears on the LCD when making multiple copies The fax s memory is full e Print or delete any documents stored in memory see pp 6 13 6 14 to free up space in the fax s memory then start again The document you are copying may have too many graphics e If multiple pages are being copied separate the pages into smaller stacks If not make the desired number of copies one at a time as needed For additional troubleshooting see Print quality problems p 9 17 Telephone problems U You cannot dial The telephone line may not be connected properly e Make sure all line connections are secure see pp 1 5 1 6 The power cord may not be plugged in securely e Check that the power cord is plugged securely into the fax and into the wall outlet see p 1 7 If the fax is plugged into a power strip make sure the power strip is plugged in and turned on The fax may not be set for the type of telephone line in use pulse tone e Make sure the fax is set for the correct telephone line type see p 1 13 U The optional handset telephone or extension phone disconnects while you are talking The power cord may
103. t into memory and then sends the document from memory after it has dialled the receiving party This is called memory sending Memory sending allows you to remove the original document immediately after scanning If MEMORY FULL appears on the LCD when scanning the document the rest of the document is not scanned into memory but is sent directly to the receiving party E Manual sending see p 6 6 If you would like to speak with the receiving party before sending a document to them use manual sending When sending manually you dial converse normally and then press Start to begin sending For manual sending you need to have the optional handset a telephone or an extension phone connected 6 3 SLNANNIOG ONIGNAS KJ Dialling methods There are several methods of dialling the receiving party s number depending on how your fax is set up E Regular dialling Dial a fax number using the numeric buttons Remember that when using regular dialling you must press Start after entering the number E One touch speed dialling see p 2 12 Dial a fax number that has been registered under a one touch speed dialling button by simply pressing the corresponding one touch speed dialling button E Coded speed dialling see p 2 14 Dial a fax number that has been registered under a coded speed dialling code by pressing Coded Dial and the two digit code under which the number is registered Scroll through coded speed dialling location
104. ter a problem with the fax s operation try to solve it by using the information in Chapter 9 If you cannot solve the problem or if you think your fax needs servicing contact your local authorised Canon dealer or the Canon Help Desk vii Important safety instructions Read these safety instructions thoroughly before using your fax Except as specifically described in this guide do not attempt to service the fax yourself Never attempt to disassemble the fax opening and removing its interior covers will expose you to Caution dangerous voltages and other risks For all service contact your local authorised Canon dealer or the Canon Help Desk E Handling and maintenance e Follow all warnings and instructions marked on the fax e Do not subject the fax to strong physical shock or vibration e Always unplug the fax before moving or cleaning it e To avoid paper jams never unplug the power cord open the printer cover or remove paper from the multi purpose tray while printing e When transporting the fax be sure to remove the BJ cartridge e Always lift the fax as shown below Never lift it by any of its attachments e Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous voltage points or short out parts This could result in fire or electric shock e Do not allow small objects such as pins paper clips or staples to fall into the fax If something does
105. tering letters tA Uppercase letter mode ia Lowercase letter mode Number mode 1 Press to switch to uppercase letter mode A or lowercase letter mode a A 2 Press the numeric button that contains the letter En you want Q G Cc A Press repeatedly until the letter you want appears Each CH MR INN button cycles through the letters it contains er I e If you are unsure which button to press for the letter you 7 N Aw N want see p 2 5 N A A O0 00 3 Continue entering other letters using the numeric A S Fai oN buttons OOGA A e If the next letter you want to enter is under a different Sw No ON numeric button simply press that button until the letter you Y SV want appears oN or YO If the next letter you want to enter is under the same numeric A A AN button you pressed in step 2 press gt to move the cursor Wwe to the right Then press that same numeric button repeatedly until the letter you want appears e To enter a space press Space Guidelines for entering numbers letters and symbols E Entering numbers 1 Press to switch to number mode 1 2 Press the numeric button that contains the number you want i To enter a space press Space fan E Entering symbols 1 Press repeatedly until the symbol you want appears it 2 If you want to enter anot
106. th multipage documents ennnn 3 4 Adding pages to the documernt 20us220nsnsennnnnnnnnnenannnn 3 4 HANDLING Paper requirements Busu Printable area ai PAPER Bfor To I n c HoF 101 GRSFERRURFERFEIEFEFETTERLFEINER ensais edeti h talents dadn iadair aiina MAKING Copying COCUMENES sscessesesssseseesesessseseeneseseess 5 2 COPIES SENDING Preparing to send a document seseceeeeees Adjusting the quality of your documents ste DOCUMENTS Sending methods nennen ye Dialling Methods csser ninasid aradan Sending documents s sssssssuseeusrensennnnnnnnunnnnnennnennnene Memory sending Manual sending Messages displayed during sending Cancelling sending ssssse Redialling when the line is busy Manual redialling 0 0 0 0 cece des Automatic redialing u Sequential broadcasting ursnnsensnnnnnnnsnnnnnnnnnnennnn Sending a document to more than one location ae Documents stored in MEMOLY csseeees iu Printing a list of documents in memory Printing a document in memory ennesseesneennnennnennnnnnnnnnn Deleting a document from memory Delayed sending Sending other documents while the fax is set for delayed sending Cancelling delayed sending Table of Contents 7 RECEIVING Different ways to receive a document 0sc0 7 2 Receiving documents automa
107. the party up to 16 characters the name appears on the printout of the coded speed dialling list See Coded speed dialling list p 8 9 Follow the procedure below to register numbers and names for coded speed dialling 1 Press Function Function Press Data Registration DATA REGSTRATION Data registration 2 Use A or V to select TEL REGISTRATION O O ET Press Set A Vv w Set O 1 TOUCH SPD DIAL 3 Use A or V to select CODED SPEED DIAL _ v CODED SPEED DIAL Press Set N MV w Set 00 4 Use A or V to select the two digit code under which you want to register the number O O 32 e If a number is already registered under this coded speed A Vv dialling code the number or GROUP DIAL is displayed on Set In the LCD TELEPHONE NUMBER e It is also possible to select a two digit code directly by O TEL pressing Coded Dial followed by the two digit code w Press Set twice 5 Enter the party s number and name the same way you registered them for one touch speed dialling TEL 81 773 3173_ See steps 5 to 8 Registering one touch speed dialling numbers and names p 2 12 6 To assign additional coded speed dialling numbers start from step 4 To finish press Stop Stop To delete the name and number registered under the coded speed dialling code press Clear after you perform steps 1 to 4 ab
108. tically FAX ONLY MODE 7 3 DOCUMEN TS Receiving both documents and telephone calls automatically u ea RER MOUS pisirin E a e Taar ae a Eata a ea AREER 7 3 Receiving documents manually MANUAL MODE 7 7 Receiving documents with an answering machine ANS MACHINE MODE ccccccccceseeseeseeseeseeseeeecseeseeeeseeeees Other features unuusnunnnnannnnnnnnnnnnnnnnnnnnnnnnnnn Receiving documents while performing other tasks Receiving documents in memory when a problem occurs 7 10 Polling to receive documents nuesnensesnnnsnnnnnennnnnnnnnnnnnn 7 11 Cancelling receiving Receiving restriction 8 SETTINGS Selecting a menu unuusnnnsnnnnnennnennnennnunnnnnnennnnnnennnennnnn 8 2 Activity reports au 8 7 AND ACTIVITY How to print a report REPORTS Activity report One touch speed dialling list Coded speed dialling list Group dialling list User s data list Doc memory list TX Transmission report RX Reception repott Multi TX RX Transaction report Restricting use of the fax Locking the fax Changing the access password 4 Cancelling the restriction setting nnenenennennennnn 1 4 aa 1 1 _ wwo Vovo w a i k ARHOWNNM ADOHHOOoON 1 aa a Table of Contents 9 SOLUTIONS Clearing Jai rss sieseccscesscesecesscccctecnsecevsssuestcccussncc
109. to the left to match the size of your paper e Do not set the paper thickness lever while the fax is printing since this will cause Caution problems The paper thickness lever should always be set to D left for the best printing results 5 Fan the stack of paper that you want to 6 Insert the stack into the multi purpose tray feed into the fax Then tap the edge of the and align the right edge of the stack stack on a flat surface to even the stack with the right side of the multi purpose tray Then slide the paper guide snugly against the left edge of the stack The multi purpose tray holds up to 100 sheets of 75 g m plain paper e Make sure the stack does not exceed the paper limit mark pj Setting the TEL LINE TYPE Before using your fax you need to make sure it is set for your telephone line type If you are unsure of your telephone line type check with your local telephone company Follow the procedure below if you need to change the telephone line type setting 1 Press Function Function Press Data Registration v Data Registration DATA REGSTRATION 2 Press Set twice Be USER SETTINGS DATE amp TIME 3 Use A or V to select TEL LINE TYPE ai OO TEL LINE TYPE Press Set N V Set O ROTARY PULSE OO TOUCH TONE AV 4 Use A or V to select TOUCH TONE Press Se
110. ton bond paper or typical letterhead Your fax does not require special ink jet paper Always use paper without curls folds staples or damaged edges Look at the label on the package to see if the paper has a preferred side for printing You can stack the following paper in the multi purpose tray Size W x L Weight Quantity A4 210 x 297 mm 8 27 x 11 69 in 64 90 g m Approx 100 sheets Max 10 mm stack Letter 215 9 x 279 4 mm 8 5 x 11 in Legal 215 9 x 355 6 mm 8 5 x 14 in Be sure to test paper before purchasing large quantities Note Printable area The shaded area below shows the printable area of A4 size paper Be sure to print within this area 210 mm F 3mm t FEED DIRECTION 297 mm 7 mm 3 4 mm 3 4 mm Loading paper For details on loading paper in the multi purpose tray see p 1 12 75 g m paper 4 2 5 MAKING COPIES Copying documents cccsseccseeseeeseseeeeeeeeeeeeeeseeees OM 2 SFIdOI ININVWN KJ Copying documents Before you copy a document see Chapter 3 HANDLING DOCUMENTS One of the convenient features of the fax is its ability to make high quality copies You can make up to 99 copies of one document at a time Follow the procedure below to copy a document 1 Load the document face down into the Automatic Document Feeder ADF See Loading documents p 3 3 DOCUMENT READY 2 Press Copy
111. u see pp 8 3 to 8 6 4 Press Set to access the settings under the menu Set you selected O ECM TX 5 See the tables on the following pages see pp 8 3 to 8 6 for guidelines on selecting and registering O O AUTO REDTAL settings AV Use A and V to scroll through the settings e To register a setting or access a sub setting press Set e To return to a previous level press Data Registration 6 Press Stop Setting ends and the fax returns to standby mode Stop e If at any stage you want to return to standby mode press Stop e If you pause for more than 60 seconds while accessing a menu the fax will automatically return to Note standby mode Selecting a menu LA The default settings and selectable settings vary depending on the current country selection The values shown here are average values Note USER SETTINGS For details on accessing the settings below see p 8 2 Name Description Settings DATE amp TIME Set the date and time 24 hour clock using the numeric buttons UNIT TELEPHONE Enter your fax number using the numeric buttons UNIT NAME This is the name that appears at the top of each fax page you send see p 2 8 TX TERMINAL ID This option sets the parameters for the identification header that ON OFF appears on every page you send TTI POSITION Select the position of the TTI INSIDE IMAGE INSIDE IMAGE Positio
112. umbers and names The quickest way to dial a fax number is to use one touch speed dialling This allows you to dial a number by pressing a single button Before you can use one touch speed dialling you must register the receiving number with your fax One touch speed dialling allows you to register a fax number up to 120 digits under a one touch speed dialling button 01 to 12 You can also register the name of the party up to 16 characters the name appears on the printout of the one touch speed dialling list See One touch speed dialling list p 8 9 Follow the procedure below to register numbers and names for one touch speed dialling 1 Press Function Function Press Data Registration DATA REGSTRATION Data registration Use A or V to select TEL REGISTRATION O TT Press Set A Set O 1 TOUCH SPD DIAL 3 Press Set Set 2 4 Use A or V to select the number of the one touch button you want to use for the number eS NN e If a number is already registered under this one touch speed dialling button the number or GROUP DIAL is displayed on the LCD e It is also possible to select a one touch speed dialling button v by pressing the button directly Set If necessary press Function to turn its light off TELEPHONE NUMBER O Press Set twice TEL _ To delete the name and number registered under the one touch speed dialling button
113. ved from the BJ cartridge Check also for a paper jam and clear the jam if necessary see p 9 3 Then press Start and start again 9 19 SWF1904d NOWWOSD OL SNOILNTOS Message CHECK PRINTER Continued CLEAR PAPER JAM COLOUR INK EMPTY FAX B180C only DATA ERROR DOC TOO LONG ECM RX 9 20 Error Code 003 Cause The BJ cartridge may be defective The waste ink tank which holds the ink expelled during print neag cleaning may be ull There is a paper jam The Colour BJ tank in the Colour BJ cartridge is empty or its ink may have dried out An error has occurred and all one touch speed dialling coded speed dialling and user data has been lost The document is longer than 1 metre The fax is receiving a document using Error Correction Mode ECM Action Press Start Reinstall the BJ cartridge see p 1 8 and start again In either case if the error does not clear try unplugging the fax Wait several minutes then plug it back in Also try replacing the BJ cartridge with a new one see p 9 8 Contact your local authorised Canon dealer or the Canon Help Desk to have the waste ink tank replaced immediately Clear the paper jam see p 9 3 and reload paper in the multi purpose tray Press Start Clean the BJ cartridge print head see p 9 8 If the message remains in the LCD replace the Colour BJ tank see Printer Guide Press S
114. whether the fax will redial a number if it fails to get a ON OFF response on the first attempt REDIAL TIMES Set the number of retries 2 times 1 to 10 REDIAL INTERVAL Set the period of time between redialling attempts 2 minutes 1 to 99 TIME OUT aa e automatic scanning of documents after the fax number ON OFF is entered When you set ON scanning begins automatically 5 seconds after you enter the fax number x gt Selecting a menu RX SETTINGS For details on accessing the settings below see p 8 2 Name Description Settings ECM RX Enable disable error correction during reception ON OFF FAX TEL AUTO SW Set the receive mode options You can set RING START TIME F T RING TIME and DEFAULT ACTION see p 7 4 INCOMING RING When the optional handset a telephone or an extension phone is ON OFF connected set the fax to ring when it receives a call RING COUNT Set the number of incoming rings before the fax answers 2 times 1 to 99 MAN AUTO SWITCH Determine if the fax switches to document receive mode after the fax ON OFF rings for a specified time when the fax is in the manual receive mode F T RING TIME Set the amount of time the fax will ring before switching to document 15 seconds 1 to 99 receive mode REMOTE RX Enables disables remote receiving ON OFF REMOTE RX ID If you set REMOTE RX to ON you can select the remote receiving ID 25 00 to 99 MEMORY RX Turn on off memory receiving of a document ON OF
115. wice Set SAG THE 22SEC Use the numeric buttons to enter the time the fax rings while waiting for someone to pick up the 30SEC handset SLNANNIOG ONIAIZIOAY N 9 Press Set twice Set O DEFAULT ACTION RECEIVE 10use A or V to select RECEIVE or DISCONNECT e This setting tells the fax what to do if the handset is not picked up within the specified ring time set in step 9 29 DISCONNECT 1 T Press Set Set INCOMING RING 12 Press Stop Stop Setting ends and the fax returns to standby mode 7 6 Different ways to receive a document Receiving documents manually MANUAL MODE In MANUAL MODE if you connect the optional handset a telephone or an extension phone to the fax you can receive voice calls as well as manually activate reception of documents You can activate reception from the fax or from the extension phone connected to the fax This is called remote receiving e For this mode you need to connect the optional handset a telephone or an extension phone to your fax see pp 1 5 1 6 Note Make sure the REMOTE RX setting is enabled see p 8 5 E Setting MANUAL MODE Follow the procedure below to set the receive mode to MANUAL MODE 1 Press Receive Mode to select MANUAL MODE Receive Mode MANUAL MODE O After a few seconds the LCD changes to this display 15 00 Manual E Receiving a docu
116. y have become too hot Action Use regular dialling or enter a one touch speed dialling button or coded speed dialling code that only has one fax telephone number registered Install the BJ cartridge see p 1 9 Load paper in the multi purpose tray see p 1 12 replace the BJ cartridge see p 9 8 or clear the paper jam see p 9 3 Set or re set the document If required try sending again Write the number down if you will need it later The fax continues to send the document as memory becomes available Allow the fax to cool down The fax will resume printing when it has cooled down In case of a power failure The user data settings and registered data for one touch speed dialling coded speed dialling and group dialling are saved during a power failure using a built in battery However documents stored in the fax memory will be deleted If a power failure occurs or the power is turned off the fax will automatically print a memory clear report as soon as the power is turned on or the power is restored This report includes a list of the documents that were stored in the memory at the time of power failure During a power failure The following restrictions apply to the function of the fax during a power failure or while the power is turned off e You cannot use the fax to make telephone calls from the optional handset Also if your fax is connected to a telephone you may not be able to ma

Canon B160 Fax Machine User Manual

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