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Brother MFC 9600 Printer User Manual

1. 4 4 1 irene 4 4 Delayed Timer esent DII n aos 4 5 Turning On Automatic Daylight Savings Time 4 5 Setup Receive esses ener ethernet 5 1 Basic Receiving Operations eee 5 1 Setting or Changing the Answer Mode sss 5 1 Setting Ring Delay essere 5 2 EASY ROCCE lt 5 scien 5 2 Turning on Cassette 2 5 2 Printing a Reduced Incoming Document esses 5 3 Recommended Reductions see 5 3 Netting Paper 5 3 Setting Cassette Usage 2 5 4 Setting the Print Density sese 5 4 Toner Saye M 5 4 Advanced Receiving Operations sese 5 5 Operation from Extension 5 5 Changing the Fax Receive Code sse 5 5 Printing a Fax in Memory see 5 5 Poling 5 6 Setting Up Polling Receive seen 5 6 Setting Up Sequential Polling 5 6 Canceling a Scheduled Job sss 5 7 Telephone Services sseseeeeeeeeennennennnnn 5 7 Disti
2. 18 2 Customer Support sesesssssseeeeeeeneeenne 18 2 Using Automatic E Mail Printing eee 19 1 For Windows 95 98 Only sss 19 1 Main Features essent enne 19 1 To Look for Software Updates at www brother com 19 2 To Access the On Line Documentation 19 2 Optional Accessories essssssee eene 20 1 Additional Memory for Faxing Printing 20 1 For the Printer terre tete meti 20 1 For the Fax 20 1 Paper Cassette 2 Option eene 20 2 Network LAN Board 1 20 2 TABLE OF CONTENTS 21 22 Important Information eere 21 1 Standard Telephone and FCC Notices For 120V Models Only seen 21 1 These notices are in effect on models sold and used in the United States only sse 21 1 Federal Communications Commission FCC Declaration of Conformity For USA Only 21 2 ENERGY STAR Compliance Statement 0 00 eee eee teeta 21 2 Important A bout the Interface Cable 21 3 Industry Canada Compliance Statement For Canada Only 21 3 Laser Safety For 110 120V Models Only 21 3 FDA Regulations
3. Color Type 400x400 dpi Scanning Are 600 x 600 dpi 1200 x 1200 dpi Width 8 5 Length 11 Unit mm inch 1 Color Type Black amp White Set the image Type to Black amp White for text or line art For photographic images set the image type to Gray Error diffusion or True Gray Gray Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots True Gray also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and longest transfer time E Brother MFLPro Scanner Image Scanning Ar sien Resolution 200 x 200 dpi Color v Black amp White Gray Error Diffusion Scanning Areq True Gray Width 8 5 11 Length 11 k Unit mm 6 inch 23 4 USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC Scanning Area Brother MFLPro Scanner Image Scanning Area Resolution 200 x 200 dpi Color Black amp White Scanning Area Passe kp SH 1 A4 210x 297 mm Width B5 182x 257 mm Length Legal 85x 14 in A5
4. essen S 2 Parallel Interface Specifications esee 5 3 USB Universal Serial Bus Interface Specifications S 4 Resident ci caniesctesaussaveessseaceseovsuesave S 4 Symbol Sets Character Sets esses 5 4 Ihn qe 1 1 Remote Retrieval Access Card eee R 1 xvi TABLE OF CONTENTS If Introduction Using This Manual Thank you for purchasing a Brother Multi Function Center MFC This MFC has been designed to be simple to use with LCD screen prompts to guide you through functions However you can use your MFC to its fullest potential by taking a few minutes to read this manual Additionally your MFC has a Help Key Press to print a list of basic operational steps and functions Finding Information chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or function by checking the Index in the back of this manual Also throughout this manual you ll see special symbols alerting you to important information cautions to avoid damaging the machine and warnings to avoid hurting yourself Illustrations of some screen displays also help you choose the correct key presses Test Sheet Procedures For USA Only After programming your Station ID please fill out the TEST SHEET included with your MFC a
5. Capturing An Image You can access Multi Function Link Pro s TWAIN dialog box from the ScanSoft PaperPort for Brother viewer or from any application that is compatible with TWAIN scanning devices 17 12 USING PAPERPORT AND TEXTBRIDGE To capture a frame as an image 1 Connect your video equipment to the MFC 2 From PaperPort select Acquire from the File menu or click on the Scan TWAIN icon Twain Multi Function Link Pro s TWAIN dialog box will appear TWAIN_32 Brother MFLPro Color Setup 1 02 0 r Image Resolution 00 x 200 dpi h Color Type Black amp White E m Scanning Area Size Leter8 1 211 in 7 Business Card Size Custom Adjust widh 5 Length n Unit C mm ich Paper Photo m Video Video Capture Default Cancel Set the scanning area drag the image box with the mouse Scanning Area PreScan 3 In the Multi Function Link Pro Setup TWAIN dialog box click the Video Capture button The Video Capture dialog box will appear Tape VCR LaserDisc Digital Camera Moving Still High Quality Pro Quality Pause OK 1280x960 750x562 320 240 Color USING PAPERPORT AND TEXTBRIDGE 17 13 5 Select the Source of the video Live Camera Tape VCR Laser Disc Digital Camera 6 Select the Type of vi
6. Thick Paper Thicker Paper Bond Paper or Transparency Paper Feed Paper Selects the paper feed mode either Cassette Paper Cassette or Manual Emulation 1 Laser Jet Selects Laser Jet Paper Size 1 Letter Selects the paper size either Letter Legal A4 Executive Monarch COM10 DL C5 BS A5 JIS B5 or A4 LONG Orientation 1 Portrait Selects the paper direction either Portrait or Landscape Quality 1 Normal Selects the print quality either Normal or Economy Copies 1 1 Sets the number of print copies from 1 to 200 pages The items can be set in the current printer status information dialog box Printer Setup Category Print Setup Section Item Default What This Item Does Copies 1 Sets the number of print copies from 1 to 200 pages Quality Normal Selects the print quality to either Normal and Economy Emulation Laser Jet Selects Laser Jet 13 4 FOR DOS USERS Page Setup Section Item Default What This Item Does Left Margin 2 Right Margin 2 Sets the Left Margin value 0 145 columns Sets the Right Margin value 0 155 columns Top Margin 0 5 or 0 33 Sets the Top Margin 0 0 33 0 5 1 1 5 or 2 Bottom Margin 0 5 or 0 33 Sets the Bottom Margin 0 0 33 0 5 Line Page 2 Xoffset 0
7. 2 Optional Accessories Additional Memory for Faxing Printing The memory board is installed on the main controller board inside the Brother machine When you add the optional memory board it increases the performance modes for both fax and printer operations The MFC has 8 MB of memory All models can recognize 8 MB MES8000 or 16 MB ME16000 of Optional Memory Be careful to purchase the appropriate memory board for your needs For the Printer Additional memory is useful and may be necessary if you want to download many different fonts or want to print a very complex document For the Fax Additional memory is available and will expand the memory used for sending and receiving faxes Optional Memory Total 7 MB 8 MB 15 MB up to 700 pages Or up to 1500 pages 16 MB 23 up to 2300 pages Using Brother 1 Chart with JBIG coding and Standard Resolution OPTIONAL ACCESSORIES 20 1 Paper Cassette 2 Option You can purchase the Paper Cassette 2 accessory LT400 to use as a third paper source Cassette 2 holds up to 250 sheets of 20 1b 75 g m paper Multi purpose Holds approx 250 sheets of 20 Ib 75 g m or Paper Cassette 2 50 sheets of 42 Ib 158 g m Letter A4 paper 10 transparencies Basis Weight 17 to 28 Ib 64 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 496 to 6 by weight Smoothness 100 to 250 Sheffield We R
8. 3 Press to exit WALK UP VIDEO PRINTING 11 3 Setting Video Type Before you turn on the video signal you must set the Brother machine to receive either a moving or a still image You can watch the video play on the video camera and press when you see the frame you want to print Press Function 3 2 Press or BJ to select the video type and press 58 Press to exit You can press in Step 2 to return to the previous step If you don t have enough memory to process the selected video image the print quality may be poor even for a still frame Setting Print Size Printed Position 5 75 x 4 25 Q4 x3 Press uctor 3 3 Press 6 or to select print size and press 58 3 Press to exit Video Capture from the PC Please see Video Capture from the PC page 17 12 or the Multi Function Link Pro On Line Documentation on CD ROM 1 for instructions on using your MFC and computer for video frame capture 11 4 WALK UP VIDEO PRINTING 2 Setting Up the Brother lt and to Work Together Using the Brother Machine with Your PC Multi Function Link Pro software MFL Pro turns your Brother machine into a multi function center by enabling you to use your fax machine as a printer and a scanner and to use it to fax from Windows applications in your computer The MFC 9600 is a 6 inl multi function center Install the Multi Function Link Pro and oth
9. At your side If You Need to Call Customer Service Please complete the following information for future reference Model Number MFC 9600 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this manual with your sales receipt as a permanent record of your purchase in the event of a theft fire or warranty service Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi function centers Our focus is to ensure that our bundled third party software will continue to properly process date time data after January 1 2000 Brother fax machines and multi function centers will function properly after January 1 2000 provided that all non Brother hardware software and firmware used by our customers in connection or combination with Brother fax machines MFCs and bundled software accurately exchange date data with the Brother products Please continue to check our Web page for updates at http www brother com All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service 1996 2000 Brother Industries Ltd Brother Numbers Brother fax back system Brother Customer Service has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system i
10. when the screen displays DISTINCTIVE SET Press or BJ to select the prestored ring pattern you want to assign and press el You will hear each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the Telephone Company Rings 1 long long TIL 2 short long short NMI 3 short short long NML 4 very long normal pattern dq LE Press to exit Once you ve registered the Distinctive Ring pattern in your machine you can turn this feature on or off To change the setting follow Steps 1 to 5 above selecting ON or OFF SETUP RECEIVE Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies Subscriber services send the name or telephone number of your caller as the line rings When a call comes in after a few rings the MFC displays the telephone number of your caller or name if available Once the call is answered the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory B You will see the first 16 characters of the number or name B OUT OF AREA display means call originates outside your Caller ID service area PRIVATE CALL display means the caller has intentionally blocked transmission of information If both the name and number are received the screen displays only the name You can print a list of re
11. Incoming faxes will be stored in the machine s memory E To stop or clear the manual feed turn the machine offline by pressing the On Off Line key then press TesiRese OR Stop it with a PC command If you do not select Manual Feed and insert a page in the manual feed slot the machine will load the first page from the manual feed slot and subsequent pages from the paper cassette 14 4 USING BROTHER MACHINE AS A PRINTER 1 2 3 4 5 6 7 Printing on Thicker Paper Card Stock When the rear cover is lifted up the machine has a straight paper path from the manual feed slot to the rear of the printer Use this paper feed and output method when you want to print on envelope thicker paper or card stock Select manual feed mode in the printer driver Send the print data as usual Lift up the rear cover at the rear of the machine Adjust the manual feed paper guides to the width of the paper you are using Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into position After the machine ejects the printed page return to Step 5 to insert the next sheet of paper The machine will wait until you insert the next sheet of paper Repeat Steps 5 and 6 for each page to be printed When you have finished printing close the rear cover of the machine To prevent the possibility of transpa
12. Printed pages are stained corona with toner or have vertical stripes Dark Stripes or Toner Stains Clean the machine s interior and the primary wire of the drum unit See Routine Maintenance and Cleaning the Drum Unit on pages 22 17 and 22 19 Make sure that the tab of the corona wire is at the home position If after cleaning you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON replace the drum unit with a new one Printed pages have white spots in black B White Spots text and graphic areas Make sure that you use paper that meets the specifications Rough surface or thick media can cause the problem If you still see white spots and the display shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment conditions such as high humidity may cause this situation to occur Toner scatters and stains the printed page Scattering Toner Adjust the print conditions by setting the Print Density function Remove the drum unit and clean the machine s interior See Routine Maintenance Cleaning the Printer and Cleaning the Drum Unit on pages 22 17 and 22 19 Make sure that you use paper that meets specifications See page 2 6 If you still have scattered toner and the display shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment high temperature and high humidity may cause this co
13. and click Next neno _ 12 6 SETUP BROTHER MACHINE WITH PC 11 Confirm the choice is Add New Hardware Wizard 12 When the Add New 13 Brother MFC USB Port FaxModem and click Next Hardware Wizard displays the message that installation of the FaxModem and its USB driver is completed click Finish e Brother MFC USB Port FaxModem Windows has finished installing the software that your new hardware device requires Repeat Steps 8 12 two more times for the Scanner Driver then Printer Driver After the USB Composite Device Fax Modem Scanner and Printer Driver have been Click the port you want to use with this printer and then click Next installed select BRUSB Ex Pot H communications Port USB Printer Port as the FILE Creates a file on disk LPT1 ECP Printer Port printer port and click Next Add Pott Configure Pott SETUP BROTHER MACHINE WITH PC 12 7 14 Type Brother MFL Pro MIETET Printer II as the name of Printer and click Next Brother MFL Pro Printer Il 15 Select Yes Recommended to print F After your printer is installed Windows can print test a Test Page and click wk c page so you can confirm that the printer is set up properly Finish Would you like to print a test page 16 After test page has printed click Yes Printer test page completed t
14. 0 2 Press or 5 until the screen displays FAX FORWARD and press 58 3 Enter the forwarding number up to 20 digits and press Sel 4 Press to exit Setting Fax Storage If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding Paging or Remote Retrieval functions The screen will indicate when you have a fax stored in memory The memory can store up to 700 pages of faxes 1 Press Function 1 7 2 2 Press 6 or BJ to select ON or OFF and press S 3 Press to exit 9 If there are faxes in memory when you turn Fax Storage OFF you must choose to delete them or exit without turning Fax Storage on 4 Press 1 to erase faxes from memory and to turn Fax Storage off OR Press 2 to exit without deleting faxes or changing this setting See Printing a Fax in Memory page 5 5 8 2 REMOTE FAX OPTIONS Remote Retrieval You can call your MFC from any fax machine using touch tone then use the Remote Retrieval Access Code and other button presses to retrieve fax messages Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the MFC picks up your call so you can access features remotely The access code is preset to 1 59 however you can change your access code See Operation from Extension Telephones page 5 5 F Press Function 1 7 3 2 Enter a three digit number
15. 5 5 ap Pom oW AD cp de o ue e Lc oe wm OMNE DE EX MMH TURCMUOAMUOMHHMYAEZO Bg try I RES oe SEL 16 S6 0 06 c TUE 5 a oes or 23 8 wT M IO iD un eet MIO n9 rr Som m WS 9 amp S U UZO gt oo m lt wu iv r O f BO Mo PI iet ae ojo a n a itl wt T anf w 9o0 9E 5 Arle AH Qd om OQ c c un unu unm quas un tel OHHO 7010 10000 o0 SD i ih 555 Qd Woo se 8 DOR ta 0 0 9502 HH ow vw ovi v V9 v v v UO os x9 Q v8 10 00 O D ua 9 10 5 2522 mI vx ozon uo uaa ne 2579 CQ Sk 3 CK a ed ox iba ga 6 1 E 22 e onu N 9209 H th p sees ecOesa EE 3 c HY 55 2 0 5 8 or 9 OL Am doc A A JAA m 0 qp UO a a wnmoOmutnpEx xmwmooec FF GH HB E Ne e585 Hoon dN d ona oa o m O DO bi m O xm n t5 MHAEAZO E Cir a WU gt UF FHHY OGGHHOOH O Ou MORN mut eV HAM 838 CPI d eua Pr Ios paolo e RB MICE DM A xL a cde ru O c wu o tci t 0 wu 9 G 7 9 99959859989990909099 E r soeggaosgagngu 5 ng O c
16. Microsoft Outlook and Eudora USING BROTHER CONTROL CENTER 15 9 QuickSend List You can create a list of Email names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your Email phone book listing is displayed so you can select stored names or create new ones Select One User 2 x Type name or select from list Find Contacts Message Recipients E Oeskovic Dave dave Parets Linda Perez Regina Press Ruth Ipres Reuben Brecher reube Ex Reuben Brecher brect EX Roger Nakagawa mak Ex Rogowsky Jean Ex Sacco Henry Legal 4 E New Contact Properties gt OK Cancel Highlight the name s you want to add to your list click the User button then click OK to return to the Link Preference window From the Link Preference window you can remove a name from the QuickSend list highlight the name and clicking the Delete button 15 10 USING BROTHER CONTROL CENTER Send Scan to Word Processor Microsoft WordPad r Scanner Setting Text for OCR Modify Settings Word Processor 1 Word Processor Microsoft wordPad g Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To c
17. You can select Do not install a driver Windows will not prompt you again and click OK so Windows will not display this dialog box again OR If you see Update Device Driver Wizard Click Next to bypass the Windows Plug and Play Printer Driver screens followed by Finish If you are using Windows 98 you may see the Add New Hardware Wizard during startup follow the instructions from the installer then click Next Click Finish when it appears on the screen 12 10 SETUP BROTHER MACHINE WITH PC Choosing the Software to Install Install Multi Function Link Pro If you want the MFL Pro set of software Multi Function Link Pro ScanSoft PaperPort including ScanSoft TextBridge and Brother scanner driver printer drivers and True Type Compatible fonts install E Install Multi Function Link Pro Install Printer and Scanner Drivers Only If you only want to print and scan you can install only the Brother MFC drivers install B Install Printer and Scanner Drivers Only Install NetCentric FaxStorm If you want to be able to send Internet faxes from your computer anytime anywhere without using your Brother machine install B Install NetCentric FaxStorm Install Automatic E Mail Printing If you want your e mail messages automatically to be retrieved from your POP3 server and printed on your Brother machine install B Automatic E Mail Printing View Online Documentation inst
18. eeeseeeeeeeeenreenen eene 21 3 Manufacturing Information eee 21 3 Important Safety Instructions eese 21 4 Compilation and Publication Notice 21 6 Trademarks rettet ce e its 21 6 Troubleshooting and Routine Maintenance 22 1 Troubleshooting sese Brother fax back system Frequently Asked Questions FAQS sess 22 1 Brother Bulletin Board seen Error Messages eerte ite edet teri te eren HER Ei Document Jams and Paper Jams Document Jam in the Top of the ADF Unit 22 4 Document Jam Inside the ADF Unit eene 22 5 PRIMES ine 22 5 Paper is jammed in the Multi purpose Paper Cassette 22 6 Paper is jammed near the Drum Unit 22 6 Paper is jammed in the Fuser Unit eerste 22 6 If You Are Having Difficulty with Your MFC 22 7 Packing and Shipping the MFC sese 22 14 Look the Scanner Lock 22 14 Routine Maintenance sse 22 17 Cleaning the Scanner sese 22 17 Cleaning the Printer eessseeereeen ree 22 18 Cleaning the Drum Unit eene 22 19 Replacing the Toner Cartridge sss 22 19 Toner Empty Ind
19. 14 USING BROTHER CONTROL CENTER Send a Fax Send a FAX ese Setting Faxing Filing and Copying x Modify Settings T FAX Settings Brother MFL Pro Fax FAX Resolution Standard 200x100 x FAX Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button USING BROTHER CONTROL CENTER 15 15 FAX Settings Brother MFL Pro Fax FAX Resolution Click the pull down arrow to choose the fax resolution you want Standard 200x100 Fine 200x200 e SuperFine 200x400 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The MFL Pro Fax on COMI Properties screen appears 21x Paper Graphics Paper size Letter 81 2 x11 in B D a D Legal Executive Folio Statement A4 i Orientation Portrait C Landscape About Restore Defaults OK Select the Paper Size Orientation Portrait or Landscape and click To return to the factory default settings click the Restore Defaults button 15 16 USING BROTHER CONTROL CENTER i Z Using Multi Function Link LLU Pro Software Introduction
20. If there are any changes to the printer status it displays a message on your computer screen If the Printer Status Monitor program stays resident in your computer you can monitor the printer status on your computer screen immediately by using the hot key Ctrl Alt R To remove the Printer Status Monitor program from your computer memory type C RPCX gt STMX R and press the Enter key The RPC works in the environment where your Brother machine is directly connected to your computer If you are using printer buffer switches that do not support bi directional communication between the Brother machine and computer the program works only in the PC to machine direction and cannot receive Brother machine status information The program does NOT work with Brother machines on a network If the RPC conflicts with some application software exit your application software and then run the RPC The RPC may work in the DOS compatible box screen mode of Windows However it is recommended that you completely exit from Windows to the DOS prompt before using the RPC The Printer Status Monitor and some other Terminate and Stay programs cannot coexist in the computer s memory If they don t work properly together use them one at a time You can suspend the Printer Status monitor with any of the following methods or commands Type C RPCX gt STMX R and press the Enter key Hold the space bar down while executing the AUTOEXEC BAT file at D
21. N m un xo U O Bl UH I FH d tH HH t HU IH EB o HH HH 5 5 SPECIFICATIONS 5 6 SPECIFICATIONS Index A access codes storing 7 6 accessories and supplies ii ADF automatic document feeder 6 1 answer mode EXT TEL TAD 5 1 FAX 5 1 manual 5 1 answering machine See TAD telephone answering device Apple iMac and Macintosh 6 3 connecting 23 1 installing drivers 23 1 scanning 23 2 to 23 7 assembly 2 4 drum unit assembly 2 4 loading paper 2 6 power cord 2 8 toner cartridge 2 4 assembly of MFC 2 8 grounded 3 prong plug 2 8 telephone line cord 2 8 automatic dialing 7 4 fax receive 5 1 fax redial 6 5 transmission 6 4 beeper 4 3 bi directional parallel cable 12 10 brightness See video printing walk up Broadcasting 7 5 setting up Groups for 7 3 Brother accessories and supplies ii Bulletin Board i contact numbers i Customer Service i fax back system i Frequently Asked Questions FAQs i test sheet sending 1 1 warranty Canada vi Notice Disclaimer of Warranties iii USA iv Brother Control Center 15 1 using and configurating 15 2 to 15 16 Caller ID 5 9 clearing from memory 5 10 printing list 5 9 viewing 5 9 canceling fax forwarding 8 4 fax jobs in memory 5 7 jobs awaiting redial 6 7 paging 8 4 print jobs 14 7 cartridge See toner cartridge cleaning drum unit 22 19 printer 22 18 scanner 22 17 CNG tones 1 4 computer requirements 12 2 contrast 6 4
22. This chapter outlines the basics of the Brother software so you can get started using the Multi Function Link Pro software Detailed installation and setup instructions are in the On Line Documentation section of the Brother CD ROM 1 that is included with your MFC Check the online README WRI file in the root directory of the CD ROM 1 for last minute important information and troubleshooting tips that were not included in the On Line Documentation Multi Function Link Pro software for your MFC includes PaperPort for Brother and ScanSoft TextBridge See Chapter 17 Using ScanSoft PaperPort for Brother TextBridge Software by SMrTHMICRO ZA SOFTWARE Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your Windows computer Multi Function Link Pro software and the MFL Pro Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the MFC to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing The MFC also can use Epson LQ 510 LQ 850 and LQ 2550 printer emulation which do not require the Resource Manager USING MULTI FUNCTION LINK PRO SOFTWARE 16 1 MFC Remote Setup 16 2 The MFC Remote Setup application allows you to quickly set up your by taking advantage of the ease and speed of programming on your PC When y
23. etc may cause or at either edge this condition to occur Make sure the machine is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner windows with a clean soft cloth See Routine Maintenance Cleaning the Printer and Blurred Page Cleaning the Drum Unit on pages 22 18 and 22 19 If a blurred page occurs after cleaning and the display shows CHANGE DRUM SOON replace the drum unit with a new one Ghostimages appear Adjust the print conditions by setting the Print on printed page Density function Make sure that you use paper B that meets the specifications Rough surfaces or thick media can cause a ghost image Make sure that you select the appropriate media type in the printer driver Ghost Images The drum unit is a consumable item and it is necessary to replace it periodically TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 13 Packing and Shipping the Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you could void your warranty 1 Unplug the MFC from the telephone wall jack 2 Unplug the MFC from the AC outlet A WARNING Do not unplug the MFC after a print job until you hear the finalclick Lock the Scanner Lock Push the blue Scanner Peg NG Lock Lever up to Scanner Lock
24. sdaaq ON NOLLVYAdQ LOWY LIX3 s asessoul daaq 800 1 1 SASVSSOU JO SPUTY 8180815 JAW AL z ssex x Wa 6S1 ssaooy NOWY ss qVL TRELX8 40 lojuo A ozerpourur sdooq pu JJW INOA uyy g 8 6 ssa QU0 YONG 8 xey e Jaquinu INOA RIG ssoeooy je aujeg oy sdaaq oys c 5 dooq suo 0 6 sexa Guv2 SS322y TVA3IHL3H 310W3H SniY1g 9NIAHO34 X034 o Fold gt Fold lt Changing Remote Retrieval Access Code T Press Function 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press 4 Press Stop to exit Remote Commands PaaiNG FAx FORWARDING SETTING Press 9 then to Turn feature off press Select Fax Forwarding press Select Paging press Program Fax Forwarding Number Enter the new telephone number of the remote fax machine where you want your fax message forwarded and then press t To retrieve a Memory Status List to check the new number after two short beeps press 9 6 1 Enter the number of the remote fax machine and press 45 Turn Fax Storage on press 6 Turn Fax Storage off press RETRIEVE A FAX Press 8 6 thento Print a Memory Status List pres then enter the number of the remote
25. 2 3 22 14 scanning into PC 17 1 to 17 3 See PaperPort and PaperPort and ScanSoft TextBridge from Control Panel Keys 17 1 Scan Image 17 1 Scan to E mail 17 2 Scan OCR 17 2 sending faxes 16 3 to 16 4 See also fax es stand alone sending to Groups See Broadcasting setup assembly See assembly of MFC date and time 4 1 Daylight Savings Time 4 5 station ID fax header 4 2 shipping the MFC 22 14 simultaneous printing faxing 14 6 Sleep Mode 4 4 software See also Multi Function Link Pro for DOS users 13 1 installing iMac Macintosh G3 23 1 Windows Parallel 12 12 Windows USB 12 4 using Brother Control Center 15 1 Multi Function Link Pro 16 1 ScanSoft PaperPort 17 3 speaker volume 4 4 specifications S 1 Speed Dial changing 7 2 dialing 7 4 storing 7 2 Standard See resolution Station ID fax header 4 2 Federal regulation 4 3 suggestions See troubleshooting Superfine See resolution INDEX 1 5 T TAD telephone answering device external answer mode 5 1 connecting 2 9 recording outgoing message 2 10 telephone external 2 9 telephone index Tel index 7 4 test faxing 1 1 text entering 4 2 timer 4 5 toner cartridge installing 2 4 replacing 22 19 toner save 5 4 Transmission Verification Report 9 2 transparencies 2 7 triplex adapter 2 11 troubleshooting 22 1 document jam 22 4 error messages on LCD 22 1 if you are having difficulty 22 7 DOS setup printing 22 10 incoming calls 22 7 paper hand
26. 3 1x Only The installer automatically updates your SYSTEM INI Windows file by adding DEVICE bi di 386 under the 386Enh section If any bi directional parallel communications device driver has previously been installed it will be deactivated by this new driver If you want to use the driver that was previously installed you should first install this driver then reinstall your previous driver However reinstalling the previous driver will make the Brother machine s driver inactive B The installer makes the installed printer driver the Windows default B The installer automatically sets the printer port to the parallel interface LPTI for Windows 3 1x and BRMFC for Windows 95 98 and BMFC for Windows NT Workstation 4 0 B During this installation changes have been made to the SYSTEM INI file It is necessary to restart Windows so the changes become effective and the installed bi directional parallel communications device driver can take effect A IMPORTANT Please see the README WRI file in the root directory of the CD ROM or floppy disk for last minute important installation and troubleshooting information To uninstall Multi Function Link Pro click the Uninstall icon in the Brother MFL Pro Program group and follow the instructions on the screen 12 14 SETUP BROTHER MACHINE WITH PC Receiving Messages into the PC To receive faxes into your PC through the MFC See Connecting the MFC to the Computer page 12
27. 3 or 12 10 1 Make sure the MFC is connected to the PC The PC and the Multi Function Link Pro Main Menu must be running at all times 2 Load the Multi Function Link Pro software into your PC See Installing Multi Function Link Pro Software CD ROM 1 page 12 4 or 12 11 3 On your PC in the Multi Function Link Pro software A Select Setup from the Preferences pull down menu in the Main Menu B Under Answer Mode select Fax only C Click the OK button 4 Check that the Multi Function Link Pro mode is ON see below Multi Function Link Pro Mode You can switch Multi Function Link Pro Mode on and off as needed If you want your fax messages to go directly into your PC make sure the MF Link setting is ON If you want faxes to print on your MFC when they arrive you can switch MF Link mode to OFF See On Line Documentation for Multi Function Link Pro on the Brother CD ROM and Using the Multi Function Link Pro Software Chapter 16 1 Press Function 1 2 0 2 Press or 5 to select ON or OFF and press 5 3 Press to exit SETUP BROTHER MACHINE WITH PC 12 15 12 16 SETUP BROTHER MACHINE WITH PC How to Use Brother Machine with Your DOS Application Software Before working with your application software that runs on DOS check that the Brother machine s name appears in the printer selection of your application software If the machine is not listed you must install the printer driver that
28. 8 1 Programming Fax Forwarding Number sss 8 2 Setting Fax Storage ssssssssssseseeeeeeeen nennen 8 2 Remote eee 8 3 Changing Remote Retrieval Access Code 8 3 Using Remote Retrieval Access Code 8 3 R mote Commands on ootopd EDO DU I RE ERES EES 8 4 Retrieving Memory Status List esse 8 5 Retrieving Fax Messages 8 5 Changing Fax Forwarding Number Remotely 8 6 Printing Reports eer Settings and Activity To Print Report ote sccesesss ove Transmission Verification Xmit Report sess 9 2 Activity Report Interval esee 9 2 Making Copies xiii ccce e ED treten Basic Copy Operations Copying One Page Stacking Multiple Copies Using the ADF 10 1 Sorting Multiple Copies Using the ADF 10 1 Single or Multiple Copies Using the Scanner Glass 10 2 Memory Full Message sse 10 3 Copy Options Temporary Settings 10 3 EOT o re T P 10 3 Document TY PC etit rrr ro eter EEEE E re 10 4 Enlarged or Reduced Copies sse 10 4 Special Copy Optio
29. A4 paper 10 transparencies Approx 150 sheets of 20 Ib 75 g m Letter A4 paper ASSEMBLY AND CONNECTIONS 2 5 Paper Specification for the Cassette Cut Sheet Basis Weight 17 to 28 lb 64 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight 17 to 42 lb 20 to 24 Ib 64 to 158 g m 75 to 90 g m Caliper 0 003 to 0 008 inches 0 003 to 0 005 inches 0 08 to 0 2 mm 0 084 to 0 14 mm Moisture Content 4 to 6 by weight 4 to 6 by weight Fax messages can be received on Letter Legal and A4 size paper If you use legal or A4 change the Paper Size setting Function 1 2 6 Loading Paper in Multi purpose Paper Cassette 1 Pull the paper cassette completely out of the machine 2 6 ASSEMBLY AND CONNECTIONS 2 Slide the paper width and length adjusters to the position for the paper size you are using Maximum Paper Height Guide 3 Fan the paper well Load paper in the paper cassette Press down on the paper to flatten it in all four corners keeping the paper level below the guide The cassette can hold up to 250 sheets of 20 Ib 75g m paper 4 Slide the paper cassette into the machine until it locks into place Manual Feed Slot Use the manual feed slot to print or copy on envelopes labels transparencies card stock or thicker paper Th
30. NT Workstation Version 4 0 with the supplied printer driver see the Windows Setup Printing Problems section Try to reduce the complexity of your document or reduce print resolution The machine prints first couple of pages correctly then some pages have text missing Your computer is not recognizing the printer s input buffer full signal Please make sure to connect the printer cable correctly TROUBLESHOOTING AND ROUTINE MAINTENANCE p Scanning Difficulties p Software Difficulties TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulty Suggestions The machine cannot print full pages of a document A MEMORY FULL message occurs Reduce the printer resolution Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software Expand the printer memory by installing one of the optional memory boards ME8000 or ME16000 My headers or footers appear when I view my document on the screen but do not up when I print them Most laser printers have a restricted area that will not accept print Usually these are the first two lines and last two lines leaves 62 printable lines Adjust the but do not show up when show top and bottom margins in your document to allow for this TWAIN Errors appear while scanning Make sure the Brother TWAIN Driver is selected as the primary source In PaperPort click Fi
31. One Touch Speed Dial and manually dialed numbers in the same broadcast You must press between each of these locations Use the Telephone Index to help you choose the numbers easily See Setting Up Groups for Broadcasting page 7 3 After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results To stop the broadcasting in progress press Bto The LCD display asks if you want to cancel all locations or only the location that is being sent B Enter the long dialing sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call becomes limited E If the line is busy while broadcasting the MFC will redial the number automatically E If the memory is full press S to abort the job or press to send the portion that is in the memory if more than one page has been scanned 1 Insert the original in the ADF or on the scanner glass 2 Enter a number using One Touch Speed Dial Group number Tel index or the dial pad Example Group number 3 Press Broadcast You will be prompted to press the next number 4 Enter the fax number Example Speed Dial 5 Press Broadcast 6 Enter the fax number Example Manual dialing using the dial pad 7 Press Star Your MFC will read the originals into memory and then start sending faxes to the numbers you entered 9 Previously entered jobs still in memory
32. Other Applications 17 6 Exporting Items in Other Formats esee 17 6 Scanning a Document sess 17 6 TWAIN COMPLIANT esee 17 6 TABLE OF CONTENTS xiii Xiv Accessing the Scanner sse 17 7 Scanning a Document into the PC sessssssss 17 7 Settings in the Scanner Window see 17 8 R solution iaceret ce 17 8 Color TYPE scooter prairie een pa 17 8 LE a 17 9 Sne n o E M 17 9 EN 17 9 M cee 17 9 Video Capture cessent enero etra beer ie ebore 17 9 PreScanning an Image eee 17 10 How to use PreScan to adjust an 17 10 Video Capture from the PC eee 17 12 Connecting Your Video Equipment sess 17 12 To connect your video equipment 17 12 Capturing An Image seseeeeeeeereee eene 17 12 To capture a frame as an image 17 13 Using Internet Faxing with NetCentric FaxStorm 18 1 Internet Faxing For Windows 3 1 95 98 NT 4 0 Only 18 1 To Look for Software Updates at www brother com 18 2 To Access the On Line Documentation
33. PC is connected ON 12 15 to MFC for PC receiving of fax messages ON SCREEN PROGRAMMING 3 3 1 Fax Functions continued 3 SETUP SEND are to the same fax number and at the same time as one transmission Function Description Factory Set Page 1 COVERPG SETUP Automatically sends a OFF 6 7 6 9 cover page you program 2 COVERPAGE MSG Program customized 6 8 message for fax cover page 3 CONTRAST Change lightness or AUTO 6 4 darkness of a fax you are sending 4 RESOLUTION Allows you to change STANDARD 6 11 resolutions page by page 5 OVERSEAS MODE Adjusts for sometimes OFF 6 10 difficult overseas transmissions 6 DELAYED FAX Send documents later 6 10 7 POLLED TX Sets up your MFC with a OFF 6 12 document to be retrieved by another fax machine 8 REAL TIME TX When memory is full you OFF 6 6 can send faxes in real time 9 BATCH TX Sends all delayed faxes that OFF 6 11 4 REMAINING JOBS delayed fax or polling job Function Description Factory Set Page Check which jobs are in 5 7 memory or cancel 6 6 6 7 5 SET AUTO DIAL broadcasting Function Description Factory Set Page 1 ONE TOUCH DIAL Dial numbers stored in 7 1 memory by pressing only one key 2 SPEED DIAL Dial numbers stored in 7 2 memory by pressing only three keys 3 SETUP GROUPS Set up a Group number for 7 3 3 4 ON SCREEN PROGRAMMING 1 Fax Functions continued 6 PR
34. Sean Size egal 8 5 x 14 in DS ee FEET TERT Contrast a WERE ee Save Settings Restore Detauts 3 Uncheck the AutoLoad Pop Up option 15 2 USING BROTHER CONTROL CENTER Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change a default application by right clicking on any of the scan buttons in the Control Center and selecting a different application For example you can change a scan button from MS Word wl to MS Word Pad by changing the application that is listed for the Word Processor Microsoft Word 2000 r Scanner Setting Text for OCR E Modify Settings j Word Processor Word Processor Microsoft Word 2000 7 Link Settings Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and re
35. This warranty states Brothers entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 800 853 6660 Within Montreal please call 685 6464 Internet support support brother ca or browse Brothers Web Site www brother com We re at your side Brother International Corporation Canada Ltd 1 Rue H tel de Ville Dollard Des Ormeaux QC H9B 3H6 vi LIMITED WARRANTY CANADA Table of Contents Introduction 1 1 Using This Manual 2 rrr rt ERR ERR 1 1 Finding Information eeseesseseseeseeeeeeeeneneen nennen 1 1 Test
36. a printer CPU RAM Hard Disk Drive Operating System 80486 66MHz or higher Windows 3 1x or 95 Pentium 75 or Higher Windows 98 or Windows NT Workstation Version 4 0 8MB or greater for Windows 3 1x 8MB or greater for Windows 95 16MB recommended 16MB or greater for Windows 98 or Windows NT Workstation Version 4 0 32MB recommended 50MB Available Disk Space Windows 3 1x 95 98 or NT Workstation Version 4 0 DOS environment compatible with your Windows version Use only a shield interface cable that is IEEE 1284 compliant and that is less than 6 feet long 1 8 meters or a USB cable Using a USB Cable to Connect the MFC to the PC Using Windows 98 Only 9 Please find your Windows 98 CD ROM before you begin T 12 2 A USB cable is not included with your Brother machine Before you can set up the USB interface you must purchase a standard USB cable Or if you prefer to set up the bundled parallel cable please see Using the Bundled Parallel Cable to connect the MFC to the PC page 12 10 After you have set up the MFC and checked that it is working properly make sure your MFC is turned on and your PC is turned off SETUP BROTHER MACHINE WITH PC 2 Connect the USB cable to both the and the PC 3 Turn on your PC 4 When the Add New Hardware Wizard screen appears click Next 5 Select Recommended and click Next Add New Hardware Wizard This wizard sear
37. access the Scanner Configurations screen Place the original in the ADF Right click the appropriate Control Center button to display Configurations then click it The configuration screen for that Control Center button will appear To save your settings press the OK button or To return to the factory default settings press the Restore Defaults button USING BROTHER CONTROL CENTER 15 5 Perform an Operation from the Control Center Screen If you see this screen it means you left clicked a button in the Control Center window without first placing an original in the ADF Brother MFL Pro Control Center Q Please insert paper in the scanner before pressing Brother MFL Pro Control Center buttons OK Place the original in the Brother machine s ADF then click OK to return to the Control Center screen Scan to File Scan To File Scanner Setting Text for OCR x Modify Settings Destination Folder PaperPort Folder C Other Folder BD Visioneer Documents Browse OK Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Destination Folder PaperPort Folder Select this checkbox to scan the original into y
38. and Scanner Drivers Only 12 11 Install NetCentric FaxStorm eene 12 11 Install Automatic E Mail Printing eeese 12 11 View Online Documentation esee 12 11 View Product Support Information 12 11 Brother Web Link eese 12 11 Eienaar ege Men S 12 11 Installing the Brother Software For Parallel Interface 12 12 Overview of Basic Steps ssssssssseeern 12 12 Helpful Hints for Windows 3 1x or Windows 95 98 12 14 Receiving Messages into the PC sess 12 15 Multi Function Link Pro Mode sss 12 15 How to Use Brother Machine with Your DOS Application 18 For DOS Users rris 13 1 L SOMW ALS REEERE aie 13 1 What Does the Remote Printer Console Do 13 1 Remote Printer Console Main Program 13 1 Printer Status Monitor Program sese 13 2 Installing the Remote Printer Console 13 2 Using the Remote Printer Console Main Program 13 3 Remote Printer Console sss 13 4 Current Printer Status Information sess 13 4 Printer Setup Category sairone 1
39. fax machine and press After the beep hang up and wait Retrieve all faxes press 2 then enter the number of the remote fax machine and After the beep hang up and wait Erase all fax messages pres brother At your side Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your Multi Function Center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty LE1226001 Printed in China
40. fax or PC data or makes a copy The default setting is 0 minutes Press Functor 1 1 8 Use the Dial pad to enter the amount of time the machine is idle before it drops into sleep mode 00 to 99 minutes and press 5 Press to exit If you make copies frequently make the idle time long enough so you won t always be waiting for the machine to warm up INITIAL SETUP Delayed Timer You can set up the time of day that delayed faxes will be sent This time will be displayed for acceptance or override when you scan faxes into memory in Delayed Fax page 6 10 Press Function 1 1 6 Enter the time in 24 hour format that you want delayed faxes to be sent and press Set Press 80 to exit Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time by resetting itself forward one hour in the Spring and backward one hour in the Fall Press Funcion 1 1 9 Press or to select ON or OFF and press fet Press to exit INITIAL SETUP 4 5 4 6 INITIAL SETUP Setup Receive Basic Receiving Operations jack you control the phone line and must answer every call yourself If an external TAD telephone answering device is connected to the EXT jack the TAD automatically answers every call Voice messages are Stored in external TAD Fax messages are printed Use this mode if you ha
41. manual feed slot Reinsert the paper firmly load one sheet at a time Make sure that manual feed mode is selected in the printer driver How can I load envelopes You can load envelopes from the manual feed slot Your application software must be set up to print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your software Refer to your software application manual What paper can I use You can use plain paper envelopes transparencies labels and organizer paper For information on paper you can use see Acceptable Paper on page 2 5 How can I clear paper jams See Printer Jams on page 22 5 22 11 gt Print Quality Difficulties 22 12 Difficulty Suggestions Printouts are too dark or light Adjust the print conditions by setting the Print Density function It has been factory set to the middle position See Setting the Print Density on page 5 4 Printed pages contain white stripes White Stripes or Faint Images You may fix this by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 22 17 and 22 19 If you still see white stripes or faint images and the display shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment Conditions such as humidity high temperatures etc may cause this print defect to occur
42. not able to solve a problem with your multi function center contact Brother Customer Service at USA 1 800 284 4329 voice 1 908 575 8790 fax From within Canada 1 800 853 6660 voice 1 514 685 4898 fax From within Montreal 1 514 685 6464 voice A WARNING To protect against risk of electrical shock always disconnect all cables from wall outlets before servicing modifying or installing the equipment Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Federal Communications Commission FCC Declaration of Conformity For USA Only Responsible Party Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 9600 comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation ENERGY STAR Compliance Statement As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency Groggy 21 2 IMPORTANT INFORMATION Important About t
43. parallel interface cable 12 10 pause 7 4 PBX 2 13 phone line difficulties 22 7 Photo See resolution polling receiving 5 6 sending 6 12 sequential receiving 5 6 power cord 2 8 electrical outlet 2 8 failure 4 4 Print Priority key 14 7 printer cleaning 22 18 printer drivers installing 12 4 12 11 12 12 iMac USB 23 1 printer emulation 14 1 printer jam 22 4 22 5 printing 14 1 density 5 4 difficulties 22 7 to 22 13 driver 14 1 envelopes See envelopes resolution S 2 speed S 2 two sided manual duplexing 14 2 video capture See PaperPort video printing See video printing walk up Windows 14 1 questions See FAQs i R Real Time Transmission 6 6 receiving faxes See fax es stand alone and Multi Function Link Pro redialing 6 5 reducing copies 10 4 long faxes 5 3 remote printer console 14 1 remote retrieval 8 3 access code changing 8 3 using 8 3 checking what s in memory 8 5 commands 8 4 getting your faxes 8 5 Memory Status List 8 5 reports 9 1 how to print 9 1 list of last 50 faxes 9 2 list of your stored numbers 9 1 proof fax was sent 9 2 types of 9 1 Reset key clear printer memory 14 7 resolution fax Standard Fine Superfine Photo 6 4 S 1 multiple 6 11 printing S 2 scanning iMac Macintosh G3 23 2 Windows 17 8 setting for next fax 6 4 ring volume 4 4 roll over phone lines 2 11 S safety instructions 21 4 scanner cleaning 22 17 Scanner drivers See drivers Scanner Lock
44. pattern on your machine use that number as a fax number and set your MFC s Answer mode to MANUAL 9 If You Do NOT Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your MFC If your TAD is plugged into a wall jack both your MFC and the TAD will try to control the phone line See illustration on page 2 10 ASSEMBLY AND CONNECTIONS 2 9 3 4 5 Do not connect a TAD elsewhere the same phone line NO Plug the telephone line cord from the wall jack into the left side of the MEC in the jack labeled LINE Plug the telephone line cord from your TAD into the left side of the in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply Record the outgoing message See below Set the Answer mode to EXT TEL TAD Function 1 2 1 page 5 1 Recording Outgoing Message OGM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds See Easy Receive page 5 2 End your 20 second messa
45. portion of the original to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the original you wish to scan 4 Place the original in the ADF or on the scanner glass again 5 Adjust the settings for Resolution Color Type and Size in the Scanner window as needed 17 10 USING PAPERPORT AND TEXTBRIDGE 6 Select the Start button This time only the selected area of the original will appear in the PaperPort window Scanning Area nn 7 In the PaperPort window use the options available to refine the image See PaperPort for Brother Online Documentation on the CD ROM for details USING PAPERPORT AND TEXTBRIDGE 17 11 Video Capture from the Video Capture is the process of isolating a single frame or picture from media played on video equipment such as a video camera or VCR and then converting that frame into an image file on your PC Once the frame is an image file it can be saved printed faxed and inserted into other files Connecting Your Video Equipment Before you can begin to capture a video frame you must first connect your video equipment to the MFC To connect your video equipment 1 Connect your video cable to the jack on your video equipment labeled VIDEO OUT 2 Connect the RCA male plug on the other end of the video cable to the RCA female jack on the front of the MFC
46. program this information into your MFC you should complete the steps described on pages 4 1 and 4 2 Setting Beeper Volume You can set the beeper to LOW HIGH or OFF The default setting is LOW When the beeper is set to LOW or HIGH the MFC beeps every time you press a key or make an error and at the end of fax sending or receiving 1 Press Function 1 1 4 2 Press or 5 to select your setting and press Be 3 Press to exit INITIAL SETUP 4 3 4 4 Speaker Volume You can set the volume of the MFC speaker Press Funcion 1 1 7 Press or 5 to select your volume setting OFF LOW MED or HIGH and press fet Press to exit In the OFF setting the speaker defaults to LOW when you press Hook Ring Volume You can set the volume of the ring or turn it off Press Function 1 1 8 Press or 5 to select OFF LOW MED or HIGH and press Sg Press to exit Memory Storage In the event of a power failure all settings in the functions are stored permanently INITIAL SETUP SETUP RECEIVE SET AUTO DIAL REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG from SETUP SEND You may have to reset the date and time Sleep Mode Setting the Sleep Mode reduces power consumption while the machine is idle You can choose how long the machine is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets when the machine receives a
47. setting of AUTO allows your machine to choose Cassette 2 if paper is out in Cassette 1 or if incoming faxes will fit best on the paper in Cassette 2 Choose CASSETTE 1 ONLY or CASSETTE 2 ONLY if you want to keep special paper in the other cassette and control when it is used Press Function 1 2 6 Press or BJ to select CASSETTE USAGE and press S Press or to select AUTO CASSETTE 1 ONLY or CASSETTE 2 ONLY and press fe Press to exit Setting the Print Density You can adjust print density making your printed documents darker or lighter Press funcion 1 2 7 Press to make print lighter or to make print darker Press to exit Toner Save You can conserve toner using this feature When you set Toner Save to ON print appears somewhat lighter The default setting is OFF Press Funcion 1 2 9 Press or BJ to turn ON or OFF and press 5 Press to exit SETUP RECEIVE Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT jack you can make your MFC take over by using the Fax Receive Code When you press the Fax Receive Code 1 the MFC starts to receive a fax See Easy Receive page 5 2 If you answer a call at an extension or external phone and no one is on the line assume you re receiving a fax At an extension phone press 1 wait for fax receiving ton
48. the cursor to drag the indicator buttons to the left or right to adjust the Brightness and the Contrast as needed Paper Check the Photo box if the image is a photograph Video Capture The Video Capture button displays the video frame grabber window See Video Capture from the PC page 17 12 for details USING PAPERPORT AND TEXTBRIDGE 17 9 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version of the image will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview select the Start button from the scanner window to scan the image How to use PreScan to adjust an image 1 Insert the original face down in the ADF of your MFC 2 Select the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area of the Scanner window TWAIN_32 Brother MFLPro Color Setup 1 02 0 x p Image Resolution 200 x 200 dpi Color Black amp White 7 r Scanning Area Sge Letter 81 211 in z r Custom Adjust Width E 5 Image Lergh pe Wee Oven pe Business Card Size x Video Video Capture Defaut Help Cancel Se Pre scan the document at a low resolution 3 To crop a
49. transmission 6 5 manual feed slot 2 5 2 7 memory additional 20 1 memory full See error messages on LCD Memory Status List 8 5 Multi Function Link Pro installing 12 12 See also receiving faxes See Chapter 12 MF Link mode turning on 12 15 phone book See On Line Documentation printing driver 14 1 receiving faxes 16 5 If you are having difficulty 22 7 viewing faxes 16 6 scanning into PC accessing 17 7 settings 17 8 TWAIN compliant driver 17 6 INDEX 1 3 sending faxes adding a cover page 16 4 attachment s 16 4 cover page only 16 3 If you are having difficulty 22 7 QuickFax 16 3 uninstall 12 14 multi line connections PBX 2 13 multi purpose sheet feeder capacity 2 5 loading paper 2 6 N NetCentric FaxStorm customer support 18 2 NTSC 11 1 O OCR 17 5 On Line Documentation 12 13 12 14 On Screen Programming 3 1 One Touch numbers accessing with Shift key 7 1 changing 7 2 dialing 7 4 listing 9 1 storing 7 1 optional accessories memory 20 1 overseas sending faxes 6 10 P packing list 2 1 paging programming a number 8 1 paper loading 2 6 size 2 5 specifications S 1 paper jam 22 4 to 22 6 PaperPort 17 3 exporting an image file 17 6 importing from other applications 17 6 l 4 INDEX installing 12 11 prescanning an image 17 10 scanning into PC 17 7 accessing 17 7 settings 17 8 TWAIN compliant driver 17 6 video capture to PC 17 12 capturing an image 17 12 connecting video equipment 17 12
50. use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your Operation Manual for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty
51. will be sent first AUTO DIAL NUMBERS AND DIALING OPTIONS 7 5 7 6 Dialing Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press Bian See Storing One Touch Dial Numbers page 7 1 For example You store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch 03 02 and Sat you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you can press One Touch 03 and press 7 0 0 1 using the dial pad Pause after dialing Speed Dial numbers for the name to be displayed before you enter the next portion of the dialing sequence AUTO DIAL NUMBERS AND DIALING OPTIONS Q Remote Fax Options Paging and Fax Forwarding BEB BBB BHR EBE BPR RRP RRR eee ee eee eee eee ee eee ee eee You cannot use Paging and Fax Forwarding at the same time To u
52. you call another fax machine to receive a fax from it Press Function 1 2 8 Press or to choose ON and press Bet Enter the fax number you re polling Press Stan The screen displays DIALING Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed Press Function 1 2 8 Press or BJ to select Polling ON and press Specify the destination fax machines you wish to poll using One Touch Speed Dial Groups or the dial pad You must press between each location Press Star Your MFC will poll each number or group member in turn for a document SETUP RECEIVE Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 6 6 1 Press Function 1 4 Jobs waiting to be sent from memory appear on the display If there are no jobs the screen displays NO JOB WAITING 2 If you have more than two jobs waiting press or 3 to select the job you want to cancel and press 5 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 4 Press to exit Telephone Services Distinctive Ring This feature lets you use the Distinctive Ring subscriber service offered by some telephone companies which allows you to
53. your PC For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys see Chapter 15 Using the Windows Based Brother Control Center Scan Image You can scan a color picture into your graphics application for viewing and editing 1 Place your original in the ADF or on the scanner glass 2 Press Scan Image The MFC will scan the original and send a color image to your graphics application USING PAPERPORT AND TEXTBRIDGE 17 1 Scan OCR If your original is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing 1 Place your original in the ADF or on the scanner glass 2 Press ScanOCR 3 The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing Scan to E mail You can scan either a black and white or a color original into your E mail application as a file attachment Although the Brother Control Center can be configured to send only black and white or color file attachments at one time you can easily change this setting For details see Chapter 15 Using the Windows Based Brother Control Center 1 Place the original in the ADF or on the scanner glass 2 Press canto Email 3 The MFC will scan the origin
54. 1 2846 From within Canada 1 800 681 9838 The Brother fax back system number USA only has been preprogrammed on One Touch key 01 Frequently Asked Questions FAQs You can find more information about Brother products on the World Wide Web from product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at http www brother com Brother Bulletin Board Brother s Bulletin Board Numbers are USA 1 888 298 3616 From within Canada 1 514 685 2040 Error Messages As with any sophisticated office product errors may sometimes occur If this happens your MFC often identifies the problem and displays an error message The table below explains the most common error messages You can correct most problems by yourself If you need additional help call the Brother fax back system USA 1 800 521 2846 From within Canada 1 800 681 9838 TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 1 Error Messages Error Message Cause Action CHANGE DRUM SOON The drum unit is near the end of its life Use the drum unit until you have a print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and press Clear 2 Press 1 to reset CHECK PAPER CHECK PAPER 1 CHECK PAPER 2 The machine is out of paper or paper is not properly loaded in the paper cassette Refill the paper or remove the paper and load it aga
55. 1 800 853 6660 From within Montreal 1 514 685 6464 PRINTER JAM The paper is jammed in the MFC See page 22 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 3 Error Messages Error Message Cause Action TONER EMPTY Toner cartridge is not installed OR Toner is used up and printing is not possible Reinstall the toner cartridge OR Replace the toner cartridge with a new one See page 22 19 TONER LOW If the display shows TONER LOW and the Toner Empty LED on the control panel is blinking you can still print But the toner is depleted and the machine is telling you that the toner will soon run out Order a new toner cartridge now WARMING UP The print head detects low temperature Wait until the MFC warms up Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed follow the appropriate set of instructions to remove it Document Jam in the Top of the ADF Unit 1 Remove any paper from the ADF that is not jammed 2 Liftthe ADF cover ADF Cover 3 Pull the jammed document out to the left 4 Close the ADF cover 5 Press 50 22 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document Jam Inside the ADF Unit Open the document cover 2 Remove any paper from the ADF that is not jammed ADF Unit 3 Lift the ADF unit 4 Pull the jammed original out to the rig
56. 148x 210 mm Unit mi Executive 7 25x 10 5 in Miscellaneous Business Card 90x 60 Use Photo Paper SSS 85 Set the Size to one of the following Letter 8 5 x 11 inches 210 x 297 mm Legal 8 5 x 14 inches AS 148 x 210 mm B5 182x 257 mm Executive 7 25 x 10 5 inches Business Card 90 x 60 mm Custom User adjustable from 0 35 x 0 35 inches to 8 5 x 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Length Enter the length of the custom size Business Card Size To scan business cards select the Business Card size setting 90 x 60 mm and place the business card at the top center of a carrier sheet 9 Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the contrast mode and resolution to determine which settings look best USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC 23 5 Miscellaneous Brightness Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by draggin
57. 2 19 Q Caution When removing the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water 22 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE The drum unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job etc The estimated drum life is up to 20 000 pages The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum A WARNING To Just after you have used pe SSS the machine some internal parts of the machine are extremely HOT So please be careful Follow these steps to replace the drum unit Open the front cover Remove the old drum unit Place the drum unit on a drop cloth or disposable paper to avoid scattering toner Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly See Replacing the Toner Cartridge page 22 19 Discard the used drum unit according to local regulations If you are not sure of them call your local Sanitation Department Be sure to seal t
58. 3 4 Print Setup Section 13 4 Page Setup Section 13 5 Font Configuration seessseseeeeeee eere 13 5 Other 13 6 Console Configuration Category 13 6 Using the Printer Status Monitor Program 13 7 TABLE OF CONTENTS xi Ei 7l Using the Brother as a Printer sese 14 1 Special Printing Features essen 14 1 Windows Printing cececcecesceseeseeseeeeseeeeceeecseeeeeeeseeseneeeeeeeaes 14 1 Popular Printer Emulation 14 1 Remote Printer Console Program for DOS 14 1 Bi directional Parallel Interface esses 14 1 Enhanced Memory Management eene 14 1 Printing From Your PC 1 eee 14 2 Multi purpose Paper Cassette sess 14 2 Two Sided Printing Manual Duplexing 14 2 Front Output Bn ferte I DURER HERES 14 3 Manual Feed Slot ottenere cerea 14 3 Loading One Sheet of Paper sse 14 4 Loading More than One Sheet of Paper 14 4 Printing on Thicker Paper and Card Stock 14 5 Simultan
59. 46 or Brother s Internet Web Site www brother com Now you can visit us on line www brothermall com your complete source for genuine Brother Accessories and Supplies BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD BRIDGEWATER New JERSEY 08807 0911 Please record your model and serial number and your date and location of Purchase below for your records Keep this information with your proof of purchase bill of sale in case your Product is lost stolen or requires service Model Serial Date of purchase Store where purchased Location of store Important We recommend that you keep all original packing materials in the event that you ship this product USA v BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY For Canada Only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the
60. 6 9 Advanced Sending Operations seen 6 10 Overseas RERS Eee bip 6 10 Delayed Pax rerit rr 6 10 Delayed Batch Transmission eene 6 11 Multiple Resolution Transmission esee 6 11 Setting Up for Polling Transmit see 6 12 Auto Dial Numbers and Dialing Options 7 1 Storing Numbers for Easy Dialing sees 7 1 Storing One Touch Dial Numbers sese 7 1 Storing Speed Dial Numbers 7 2 Changing One Touch and Speed Dial Numbers 7 2 Setting Up Groups for Broadcasting esee 7 3 Dialing Options 000 0 cece ceceseeneceseeseesececeeeeececeeeeeeeeeeeeeeeeeeeneeneen 7 4 Searching Telephone Index eee 7 4 One Touch Dialing esee 7 4 Speed Dialing eese eene 7 4 iu Mm 7 4 Fax Redial ERE GS 7 4 Broadcasting airo ceno nne retra ERROR REESE 7 5 Dialing Access Codes and Credit Card Numbers 7 6 TABLE OF CONTENTS ix Remote Fax Options ccccccecccseeseeseeseeseesceeececeeneeeeeeeeeeeeneenas 8 1 Paging and Fax Forwarding eee 8 1 Programming a Paging Number se
61. 9 DOQUENCE m 2 9 COMMECH ODS s He EU REUS 2 9 Recording Outgoing Message OGM 2 10 Special Line Considerations see 2 11 Roll Over Phone Lines eee 2 11 Two Line Phone System see 2 11 Converting Telephone Wall Outlets 2 11 Installing MFC External Two Line TAD and Two Line Telephone eene 2 12 Multi Line Connections PBX sse 2 13 If you are installing the MFC to work with a PBX 2 13 Custom Features on a Single Line sess 2 13 TABLE OF CONTENTS vii viii On Screen Programming esee 3 1 User Friendly Programming eee 3 1 Function Mode nine 3 1 Function Selection Table 3 2 Initial Setup eee rtr rne Mahesh kanes 4 1 Getting Started sse 4 1 Setting Dialing Mode Tone Pulse esee 4 1 Setting Date and Time sccsecscccssseesesesecosesessssesnseseseeseeserses 4 1 Setting Station ID 4 2 Entering Text eter EE 4 2 Setting Beeper Volume eese 4 3 Speaker Volume ois re rete rr rrr EORR HR 4 4 Ring Volum 4 4 Memory 5
62. Control Center See Brother Control Center control panel 1 2 converting telephone wall outlets 2 11 copy ies 10 1 contrast 10 3 quality 22 8 reducing 10 4 single 10 1 using ADF 10 1 using scanner glass 10 2 INDEX l 1 cover page composing 6 7 custom comments 6 8 for all faxes 6 9 for next fax only 6 8 printed form 6 9 credit card numbers storing 7 6 custom telephone features 2 13 22 8 Customer Service i D date and time setting 4 1 delayed fax 6 10 dialing access codes 7 6 automatic fax redial 6 5 credit card numbers 7 6 Groups 7 5 manually 6 5 One Touch numbers 7 4 pulse rotary 4 1 Speed Dial numbers 7 4 telephone index 7 4 tone 4 1 difficulties with machine See troubleshooting document jam 22 4 drivers fax 16 4 installing iMac Macintosh G3 23 1 Windows Parallel 12 12 Windows USB 12 4 printing 14 1 TWAIN compliant 17 6 drum unit cleaning 22 19 installing 2 4 life remaining 22 24 replacing 22 22 dual access 6 5 1 2 INDEX E Easy Receive 5 2 ECM Error Correction Mode 1 4 emergency numbers 21 1 enlarging 10 4 entering text 4 2 envelopes sizes 2 5 error messages on LCD 22 2 to 22 4 CHECK PAPER 22 2 COMM ERROR 22 2 MEMORY FULL 10 3 NOT REGISTERED 22 3 extension telephones using 5 5 external TAD See TAD telephone answering device external telephone 2 9 F fax codes changing 5 5 Fax Receive Code 5 5 Remote Retrieval Access Code 8 3 troubleshooting 5 5 Fax Forwarding changi
63. DF or on the scanner glass Press for a dial tone Enter the fax number you want to call you can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel index See Auto Dial Numbers and Dialing Options page 7 1 When you hear the fax tone press Stat OR If you are using the scanner glass go to step 5 Press 1 to begin sending Manual and Automatic Fax Redial If you re sending a fax manually and the line is busy press RedialPause to retry the number If you re sending a fax automatically and the line is busy the MFC will automatically redial up to three times at 5 minute intervals Dual Access If the ADF is empty you can place an original in the ADF and set temporary settings dial a number and begin scanning the fax into memory even when the MFC is receiving a fax sending a fax or printing a fax from memory The screen displays the new job number and available memory You cannot use fax from the scanner glass when the MFC is sending receiving or printing a fax If you get a MEMORY FULL message while scanning the first page of a fax press to cancel the scan If you get a MEMORY FULL message while scanning in a subsequent page you ll have the option to press to transmit the pages scanned so far or to press to cancel the operation The number of pages you can scan into memory varies with the data they contain SETUP SEND 6 5 Real Time Tra
64. FF Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export it as a JPEG file Web pages often use JPEG files for displaying images Scanning a Document TWAIN COMPLIANT The Brother Multi Function Link Pro software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your MFC but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more To choose Brother Multi Function Link Pro as your scanner driver select it under the Select scanner OR Select source option in your software 17 6 USING PAPERPORT AND TEXTBRIDGE Accessing the Scanner From the PaperPort window select the Scan or TWAIN button or from the File drop down menu choose Acquire Multi Function Link Pro s TWAIN dialog box will appear TWAIN_32 Brother MFLPro Color Setup 1 02 0 200 200di _ Black amp White Letter 8 1 2 11 in 7 Scanning a Document into the PC Place the original in the ADF or on the s
65. INT REPORTS Function Description Factory Set Page 1 XMIT REPORT OFF 9 2 2 ACT REPORT Print lists and reports INTERVAL OFF 9 2 3 ALL DIAL of activity 9 1 4 TEL INDEX Details in Chapter 9 9 1 5 USER SETTINGS 9 1 6 MEMORY STATUS 9 1 7 REMOTE FAX OPT stored in the memory Function Description Factory Set Page 1 FAX FWD PAGING Set MFC to forward a OFF 8 1 fax OR to call your pager 2 FAX STORAGE Store incoming fax in OFF 8 2 memory for remote retrieval 3 REMOTE ACCESS Set code for retrieving 159 8 3 faxes 4 PRINT FAX Print incoming faxes 5 5 0 MISCELLANEOUS Function Description Factory Set 1 DISTINCTIVE 2 CALLER ID 3 DRUM LIFE 4 CASSETTE 2 Use with phone company s Distinctive Ring service to register the ring pattern with the MFC View or print a list of the last 30 Caller IDs stored in memory You can check the percentage of drum life that remains available Turn CASSETTE 2 ON if you purchased the optional Cassette 42 OFF 22 24 ON SCREEN PROGRAMMING 3 a 2 Printer Functions 1 PRINT OPTIONS Function Description Factory Set Page 1 INTERNAL FONT You can print resident fonts 14 8 to check and confirm font types 2 CONFIGURATION Printer settings and status 14 8 are listed here 2 RESET PRINTER captured frame to print Functio
66. Lever unlock the scanner This lever is located on the rear left underside of the scanner cover Lock Unlock nu Caution If the message CHECK SCAN LOCK appears on the display unlock the scanner immediately and press top Caution If the message MACHINE ERROR AF or MACHINE ERROR AE appears on the display do not attempt to operate the machine Call Customer Service for assistance Customer Service phone numbers can be found on page i of your Owner s Manual A WARNING Damage caused to your MFC by failure to lock the scanner before moving and shipping will void your warranty 4 Open the front cover 5 Remove the drum unit 22 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Caution Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit 6 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 7 Close the front cover Fold down the front output bin extension Remove the telephone line cord 8 Wrap the machine in the plastic bag and place it in the original carton box with the original packing material TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 15 9 Place documents manual and printed material and the drum unit and toner cartridge assembly into the original carton as shown below 10 Close the carton and tape it shut 22 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routin
67. OM This chapter is only an introduction to the basic operations USING PAPERPORT AND TEXTBRIDGE 17 3 Viewing Items in ScanSoft PaperPort ScanSoft PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item to open it 2 Chain Geese m aE i Health Care E e E H ex m Benefits 9 ay 4 El bees n is 5 mE E 2 a 4 28 z Er og Mme s e me ASW me m 9 3 9 Pp me ER EE s RU Destop View displays items Page View displays each item as thumbnails as a full page Organizing Your Items in Folders PaperPort has an easy to use filin
68. OM you must type the appropriate command for your version of Windows E If you are using Windows 3 1x from the Program Manager Click File then Run then type x SETUP EXE x is the drive letter for your CD ROM drive This will start the Software Installation program W If you are using Windows 95 98 or Windows NT Workstation Version 4 0 the Software Installation program appears automatically when you insert the Brother CD ROM BM For Windows 95 98 and Windows NT Workstation Version 4 0 you can also click Start at the Desktop select Run and then enter x SETUP EXE x is the drive letter for your CD ROM drive The Brother LOGO will be displayed on the screen 12 12 SETUP BROTHER MACHINE WITH PC If you are using Windows NT 3 51 or earlier the following error message will appear on the screen You are running Windows NT 3 51 or earlier Brother MFL Pro does not support this version of Windows NT YOU MUST UPGRADE WINDOWS NT 4 0 AND REINSTALL MFL Pro If you are using Windows NT Workstation 4 0 and you are not logged in as the Administrator an error message will appear explaining the problem A window appears listing the options Install Multi Function Link Pro wc aem 9 Install Printer and Scanner Drivers Only Install NetCentric FaxStorm Install Automatic EASY 9 E Mail Printing View Product Support Brother Web Link For each application you ins
69. OS startup to prevent the status monitor from being loaded as a TSR program FOR DOS USERS 13 7 13 8 FOR DOS USERS 14 Using the Brother as a Printer Special Printing Features Windows Printing The dedicated printer driver and TrueType compatible fonts for Microsoft Windows 3 1x 95 98 and Windows NT Workstation Version 4 0 are available on the CD ROM supplied with your machine You can install them easily into your Windows system using our installer program The driver supports our unique compression mode to enhance printing speed in Windows applications and allows you to set various printer settings including economy printing mode and custom paper size Popular Printer Emulation Support The machine supports HP LaserJet IIP printer emulation mode If you use DOS application software or Windows 3 0 or earlier you can use HP LaserJet emulation mode for printer operations Use the Remote Printer Console program to set the printer emulation Remote Printer Console Program for DOS The MFL Pro CD ROM supplied with your machine includes the utility program Remote Printer Console RPC When you operate your computer in the Disk Operating System DOS environment RPC lets you easily change the Brother machine s default settings such as fonts page setup emulations etc RPC also provides a status monitor Terminate and Stay Resident TSR program It runs in the background and monitors the p
70. OTHER CORP ASIA LTD BROTHER BUJI NAN LING FACTORY Gold Garden Industry Nan Ling Village Buji Rong Gang Shenzhen China This product complies with FDA radiation performance standards 21 CFR Subchapter J IMPORTANT INFORMATION 21 3 Important Safety Instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Ae OND Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 5 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface near or over a radiator or heater or in a built in wall unit or cabinet without ventilation 7 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company 8 Use only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a gro
71. OUTINE MAINTENANCE p gt Paper Handling Difficulties TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulty Suggestions The machine prints the part of my document but does not print the last page The LCD shows REMAINED DATA This is common problem first with database software and part of spreadsheet software when they are not correctly set up The data has been sent to the printer but the printer did not receive the Page Eject command Press to eject the page Then ask your software supplier how to add a Page Eject or Form Feed command to the end of your print job How can I change the user settings or default settings on the machine Use the Remote Printer Console RPC program The machine does not load paper The LCD shows CHECK PAPER or PRINTER JAM Check to see if the CHECK PAPER or PRINTER JAM message appears on the LCD If so the multi purpose paper cassette may be out of paper or not properly installed If it is empty load a new stack of paper into the feeder If there is paper in the multi purpose paper cassette make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the multi purpose paper cassette Reduce the amount of paper in the multi purpose paper cassette then try again Check the manual feed mode is not selected in the printer driver The machine does not feed paper from the
72. Quality Normal Copies 1 Memory size 2138112 Byte 1 2 Select LL Alt Character Menu Fl Help ESC Exit If bi directional communication is enabled between your computer and MFC when it starts the RPC gets the current settings information from your MFC Otherwise RPC shows its default settings If you want to change settings move the cursor to the item you want and select it using the Enter and Cursor keys Then press the Enter key to make the selected settings valid There are four sub menus See table below Select the sub menu you want by clicking on it with the mouse using the cursor keys and the Enter key or by pressing the hot key commands for that sub menu Menu Press the keys Functions Direct Alt D You can directly control the Brother Access machine with Print Form Reset Printer Printer Alt P You can enter the setting mode to change Setup other printer settings such as margin settings continue mode font and sleep mode Console You can change the environment settings Config for the RPC program color Status Monitor configuration etc Guide You can go to the Guide mode Help You can get Online Help If you press F1 you can get information on a highlighted item FOR DOS USERS 13 3 Remote Printer Console Current Printer Status Information Item Default What This Item Does Media Type Regular Selects the media type Regular Thin Paper
73. RRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Disclaimer User Installation of Memory Board s In some cases product may be modified by adding and or
74. Sheet Procedures For USA 1 1 9600 Control Panel Overview see 1 2 About Fax Machines 1 4 Fax Tones and Handshake eee 1 4 ECM Error Correction Mode sss 1 4 E Assembly and Connections sse 2 1 Packing List 55er tete d RC e rede 2 1 Make sure you have the following items 2 1 Choosing a Location err rere terreni 2 2 IMPORTANT SAFETY INSTRUCTIONS 2 3 Release the Scanner Lock e 2 3 Lo ang e 2 4 Installing the Drum Unit Assembly with Toner Cartridge esses 2 4 Dong 2 5 Acceptable PAaper scessccsscssassvesscoasseccscsctsevessoessevedsesisseveoseesdeneden 2 5 Paper Capacity of Paper Cassette sss 2 5 Paper Specification for the Cassette sss 2 6 Manual Ee d Slot oe es 2 6 Loading Paper in Multi purpose Paper Cassette 2 6 Manual Feed Slot seeseeeeseeeeeeen eene 2 7 Connecting the eee meme rere eese ertet 2 8 Connections 2 9 Connecting an External Telephone sees 2 9 Connecting an External TAD Telephone Answering Device 2
75. Software Updates at www brother com 1 Select your country and click Go 2 Under Facsimile Multi Function Phone System banner click Software Click Windows 3 1 95 98 NT 4 0 4 Select the application or product category you want Q To Access the On Line Documentation After you have installed the Brother driver s for your model and operating system click View On Line Documentation for operation instructions Customer Support You can select Web Problem Reports from the Utilities menu of the NetCentric FaxStorm window Your web browser will open the problem report page of NetCentric Corporation Use this to send your problem directly to Customer Support at NetCentric Corporation or Contact NetCentric Corporation at 28 Crosby Drive Bedford MA USA 01730 1 781 685 5200 voice 9 a m to 6 p m EST Monday through Friday 1 781 685 5600 fax E mail support netcentric com 24 hours a day 7 days a week 18 2 FAXING WITH NETCENTRIC FAXSTORM Using Automatic E Mail Printing 19 For Windows 95 98 Only Main Features W You can use Automatic E Mail Printing with other E mail software Brother Automatic E Mail Printing has some extra functions that other E mail software such as Netscape Navigator or MS Internet Mail do not support W Automatic E Mail Printing can be configured for a multiple user account In Brother Automatic E Mail Printing you can set more than one e mail account on a
76. TAD is in use the screen displays TELEPHONE To disconnect the call on the external phone and switch to the MFC press Hook Connecting an External TAD Telephone Answering Device Sequence You might choose to connect an answering system When you have an external TAD on the same telephone line as the MFC the TAD answers all calls The machine listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings Connections The external TAD must be plugged into the left side of the MFC in the jack labeled EXT Your MFC cannot work properly if you plug the TAD into a wall jack 9 If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring
77. TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 Return the tab and snap it into the home position V Corona Wire Tab Home Position v If the tab is not at Home position printed pages may have vertical stripes 3 Reinstall the drum unit into the machine See Replacing the Drum Unit on page 22 22 4 Close the front cover 5 Plug in the power cord first then the telephone cord Replacing the Toner Cartridge The machine can print up to 6 000 pages using a high yield toner cartridge When the toner cartridge is running low the display shows TONER LOW The machine is supplied with a standard toner cartridge that must be replaced after approximately 3 000 pages Actual page count will vary depending on your average document type i e standard letter detailed graphics It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning Discard the used toner cartridge according to local regulations If you are not sure of them your local Sanitation Department Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge When discarding used toner cartridges keep them separate fro
78. Yoffset 1 1 5 or 2 Sets the lines pages 5 128 Sets the Xoffset vertical value from 500 to 500 dots Sets the Yoffset horizontal value from 500 to 500 dots These values except Yoffset and Xoffset are overidden by settings within your application software 2 These values depend on the paper size settings Font Configuration Item Default What This Item Does Font Source Internal Font name Brogham10 Symbol Set Internal Selects a font from any of the printer s internal fonts Brougham 10 12 and Letter Gothic16 66 Selects the font size of the selected font If you selected the Brougham or LetterGothic font Pitch is shown in the selection box Selects the symbol set FOR DOS USERS 13 5 Other Configuration Item Default What This Item Does Auto LF Off Selects Auto LF On or Off Auto CR Off Selects Auto CR On or Off Auto Wrap Off Selects Auto Wrap On or Off Auto Skip On Selects Auto Skip On or Off Console Configuration Category File Function Environment Sets the Buzzer on off Color for Remote Print Console Status Monitor Sets the hot key for waking up the RPC For more information on RPC see the Help Information within the program 13 6 FOR DOS USERS Using the Printer Status Monitor Program Type C RPCX gt STMxX and press the Enter key to make the Printer Status Monitor Program stay resident in your computer memory
79. ackage From the pull down list select your E mail application Email Settings Click the EMail Settings button to set up links The Links Preferences window will appear Link Preferences xj Links m File Attachments Do not convert files C Convert MAX files only C Convert all files when possible Show QuickSend Menu M QuickSend List eskovic Dave Parets Linda zi Display Link Icon 15 8 USING BROTHER CONTROL CENTER File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files only Click this checkbox if you want to convert only attachments that are PaperPort files Convert all files when possible Click this checkbox if you want to change the file type of all attachments Conversion Options Format Combine all files into one file when possible Click this checkbox to combine all files of the same type into one file For Brother Color Models Only Convert non image files to color Click this checkbox to convert all files that have been processed through OCR to color Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange
80. ail Log E button OR From the Start pull down menu f Multi Function Link InBo X am ra Cb amp 3 Archive 1 In the Log Manager select the Fax folder 2 Then select the InBox folder A listing of your incoming messages will appear on the right side of the window 3 Double click on the fax you wish to view The ScanSoft PaperPort Viewer will run automatically and the fax you selected from the list will be displayed See Using ScanSoft PaperPort and ScanSoft TextBridge page 17 1 16 6 USING MULTI FUNCTION LINK PRO SOFTWARE J Using ScanSoft PaperPort for Brother TextBridge Using the Scan Keys You can use the Scan keys on the panel to control scan originals to your word processing graphics or E mail applications Scan OCR Using the Control Panel Keys For Windows 95 98 and Windows NT 4 0 Only If you have connected a Macintosh G3 or iMac the control panel keys will not work with your PC Please see Using Brother TWAIN Scanner Driver with Your Apple New Power Macintosh G3 or iMac page 23 2 9 The control panel keys are not available for Windows 3 1x Before you can use the Scan keys on the control panel you must have connected the MFC to your Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys make sure the Brother Control Center application is running on
81. al create a file attachment and launch your E mail application displaying the new message waiting to be addressed 17 2 USING PAPERPORT AND TEXTBRIDGE Using ScanSoft PaperPort and TextBridge ScanSoft PaperPort for Brother is a document management application You will use PaperPort to view incoming faxes and scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your graphics and text documents It allows you to combine or stack documents of different formats for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM Visioneer PaperPort Oo x File Edit Search View Desktop Page Intemet Help P 4 Da 5 16 Twain Copy Paste Find Rotate Duplicate Stack Unstack Arrange etna Desktop 9 Articles E Bank Statements April 5 1999 April 7 1999 April 7 1999 2 9 Contacts mm f 8 Lg Investments P LL E Photographs 4 2 3 Receipts 1 Saved Faxes Saved Photocopies 1 Taxes E 5 9 3435 PaperPort Document 200 DPI Black amp White 25 6K bytes 7 The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the On Line Documentation on the CD R
82. al can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom features is recommended Vertical streaks appear in copies Sometimes you may see vertical streaks on your copies Either the scanner or the primary corona wire for printing is dirty Clean them both See pages 22 17 and 22 19 The machine does not print Check the following The machine is plugged in See page 2 8 The toner cartridge and drum unit are installed properly See page 2 4 The interface cable is securely connected between the machine and computer See page 12 2 to 12 3 or 12 10 Check to see if LCD is showing an error message See page 22 2 The machine prints unexpectedely or it prints garbage Reset the machine or unplug the electrical cord and plug it back in Check the primary settings in your application software to make sure it is set up to work with your machine The machine cannot print full pages of a document The machine received a very complex print job and could not process part of the page Thisprint may be solved in several ways If you are using Windows 3 1x Windows 95 98 or Windows
83. ality 7 Modify Settings Target Application Application Microsoft Paint E Custom Link Settings OK Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application USING BROTHER CONTROL CENTER 15 13 Two Scanner Setting Draft Copy x Modify Settings Copy Settings Brother MFL Pro decime Copies 1 hc _Copy Options Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFL Pro Printer II Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings 15
84. an register your fax forwarding number by using 4 FAX FWD NO See page 8 6 Once you have registered the number your MFC will change automatically to FAX FWD ON mode Then retrieve a Memory Status List by entering 961 see page 8 5 to make sure that the Fax Forwarding number you registered is correct in the List 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF Retrieve a fax 1 Memory Status List Enter the number of a remote fax machine to 2 Retrieve all faxes receive the Memory Status List or stored fax message s See page 8 5 3 Erase fax from the If you hear one long beep you can erase fax memory message s from the memory Check the Receiving Status You can check whether your MFC has received any fax message s If yes you will hear one long beep If no you will hear three short beeps Change Answer Mode If you hear one long beep you can change the 1 EXT TEL TAD Answer Mode If you hear three short beeps 2 FAX you cannot change it 90 Exit After a long beep you can exit remote control REMOTE FAX OPTIONS Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 00 3 When you hear two short beeps use the dial pad to press 9 6 1 Using the dial pad enter the number up to 20 dig
85. another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing RedialPause Each key press adds a 3 5 second delay Storing One Touch Dial Numbers You can store 32 fax phone numbers that you can dial by pressing one key and Sat To access numbers 17 to 32 hold down the Shift key When you press a One Touch dial location the screen displays the name or number as the call is dialed See One Touch Dialing page 7 4 One Touch keys are not the dial pad keys They are the 16 keys numbers 01 32 located on the left side of the control panel Press Funcion 1 5 1 Press the One Touch key where you want to store a number One Touch key 01 has been pre programmed for the Brother fax back system USA only You can override it if you wish The screen displays the location you selected Enter a number up to 20 digits and press 58 See Changing One Touch and Speed Dial Numbers page 7 2 If you want to enter a pause in the dialing sequence for example to access an outside line press as you re entering digits Each key press of enters a 3 5 second pause when the number is dialed and a dash appears on the screen Use the dial pad to enter the name up to 15 characters and press 8 OR Press to store the number without a name See Entering Text page 4 2 Press or to select the type of number and press Be FAX a fax number TEL a telephone vo
86. ble to have a separate line for the MFC You can then leave the MFC in FAX mode to receive faxes any time of day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this MFC must be connected to a two wire system If your line has more than two wires proper connection of the MFC cannot be made If you are installing the MFC to work with a PBX It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by a switchboard operator it is recommended that the Answer mode be set to MANUAL All incoming calls should initially be regarded as telephone calls The MFC may be used with either pulse or tone dialing telephone service Custom Features on a Single Line To learn how custom features may affect your faxing operations please see the Troubleshooting and Routine Maintenance chapter page 22 1 ASSEMBLY AND CONNECTIONS 2 13 2 14 ASSEMBLY AND CONNECTIONS 7 On Screen Programming User Friendly Programming We have designed your Multi Function Center with on screen programming and a Help key User friendly programming helps you take full advantage of all the functions your MFC has to
87. came with your MFC If you do not pack the MFC correctly you may void your warranty ASSEMBLY AND CONNECTIONS 2 1 Choosing a Location Place your MFC on a flat stable surface such as a desk Select a place that is free of vibration and shocks Place the MFC near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C Avoid placing your MFC in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING 2 2 Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack Never install telephone wiring during a lightning storm Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Lightning and power surges can damage t
88. canner glass Adjust the following settings if needed in the Scanner window Resolution Color Type Black amp White Gray Error Diffusion True Gray 256 Color 24 bit color or 24 bit color Fast Size Select the Start button from the scanner window When scanning is completed press Cancel to return to the PaperPort window USING PAPERPORT AND TEXTBRIDGE 17 7 Settings in the Scanner Window Resolution Resolution Select the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image You can choose 100 x 100 dpi 150x 150 dpi 200x 100 dpi Black amp White Gray Error Diffusion only 200 x 200 dpi 200 x 400 dpi Black amp White Gray Error Diffusion only 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi Black amp white Gray Error Diffusion True Gray 24 bit color and 24 bit color Fast only Color Type Black amp White Set the Color Type to Black amp White for text or line art Gray Scale For photographic images set the Color Type to Gray Error Diffusion or True Gray Colors Choose either 256 Color which scans up to 256 colors 24 bit color 24 bit color Fast which scans up to 16 8 million colors Although using 24 bit color or 24 bit color Fast creates an image with the most accurate colors the image file will be approximately nine times larger than a fil
89. ce them in the ADF until you feel the first page lightly touch the feed roller Pull up the document stopper 6 2 SETUP SEND Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book Originals can be letter or A4 size 8 5 inches to 11 7 inches To use the scanner glass the ADF must be empty Originals are Face Down on the Scanne Glass 27 1 Lift the document cover 2 Using the document guidelines on the left center the original face down on the scanner glass 3 Close the document cover If the original is a book or is thick do not slam the cover or press on it 4 Dial the fax number then press Sr The MFC starts scanning the first page 5 To send a single page go to Step 7 OR To send multiple pages go to Step 6 6 Place the next page on the scanner glass and press Se The MFC starts scanning Repeat Step 6 for each additional page 7 Press Gan to begin dialing Press to cancel If the origianl was scanned into memory press 1 to CLEAR it OR to EXIT 9 If memory is full and you are faxing a single page it will be sent in real time You cannot fax from the scanner glass when the MFC is sending receiving or printing a fax SETUP SEND 6 3 gt OND Resolution E Press before you send the fax to select the resolution for the original Orr you are sending See Multiple Resol
90. ceived Caller ID information Caller ID service varies with different carriers Call your local phone company to determine the kind of service available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls when the thirty first call comes in the first call is erased You can scroll through Caller ID information to review those calls made to your MFC Press Function 1 0 2 Press or BJ to select DISPLAY and press 58 If the name was not received it will not be displayed Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press 58 The next screen shows the caller s telephone number date and time of the call Press or B to return to the Caller ID listing OR Press to exit Printing Caller ID List Press Function 1 0 2 Press or BJ to select PRINT REPORT and press 88 Press Star SETUP RECEIVE 5 9 Clearing a Caller ID Stored in Memory For effective use of the memory we recommend that you clear the Caller ID information from memory by pressing when the display shows the number or name 5 10 SETUP RECEIVE y Setup Send Before You Begin You can send a fax from the ADF Automatic Document Feeder or from the scanner glass Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings add a cover
91. ch cassette Press Function 1 2 5 If you have the optional Cassette 2 press or to select CASSETTE 1 or CASSETTE 2 and press 5 Use or BJ to select the reduction ratio you want AUTO 100 93 87 or 75 and press el Choose 100 if you don t want a reduction Press to exit Recommended Reductions If your paper is letter size 8 5 x 11 and the incoming fax is letter size select 93 A4 select 87 legal size select 75 If your paper is legal size 8 5 x 14 and the incoming fax is letter size select 100 A4 select 100 legal size select 93 Setting Paper Size You can use three sizes of paper for printing your faxes letter legal and A4 When you change the paper in the MFC you must change the setting for paper size so your MFC will know how to fit the incoming faxes on the paper You can also select a reduction ratio If you purchased and attached the optional Cassette 2 you can select the paper size for each cassette Press Function 1 2 6 If you have the optional Cassette 2 press or BJ to select CASSETTE 1 or CASSETTE 2 and press 5 SETUP RECEIVE 5 3 Use or BJ to select LETTER LEGAL or A4 and press 58 Press 1 if you need to change the reduction setting OR Press 2 and go to Step 6 Use or BJ to select AUTO 100 93 87 or 75 and press 88 Press to exit Setting Cassette Usage The default
92. ches for new drivers for USB Composite Device device driver is a software program that makes hardware device work Add New Hardware Wizard Search for the best driver for your device i C Display list of all the drivers in a specific location so you can select the driver you want Back Cancel SETUP BROTHER MACHINE WITH PC 12 3 Installing Brother Software Using a USB Cable 1 Insert the MFL Pro CD ROM into your CD ROM drive 2 Select Specify a location Add New Hardware Wizard Windows will hf drivers in its driver databas and cane me i Hon AUD di dd marks then click Browse to locations Click Next to start the search locate the file I Floppy disk dives CD ROM drive Microsoft Windows Update Specify a location Double click on the CD icon and click on the Win98usb folder Gelert the ecatie er p AN fice Pe IEEE then click OK this device Backup 0 6 Win85i amp F amp Milpro G C Acrobat C Docs C Emailprt C Faxstorm 2 Xtras 83 7 21 Gal Printers 4 Make sure Specify a location is selected and click Next Add New Hardware Wizard Windows will search for new drivers in its driver database your hard drive and in any of the following selected locations Click Next to start the search Floppy disk drives CD ROM drive Micros
93. corresponds to HP LaserJet IIP s emulations The following table shows combinations of printer drivers and emulation mode To get the most out of this machine you should install an HP printer driver in your application software Printer driver supported in Emulation mode to be selected with your application software the remote printer console program HP LaserJet HP LaserJet IIP emulation mode HP LaserJet II M Auto emulation selection The best or recommended printer driver is indicated in bold Be sure to choose the proper printer driver in your application software Be sure the printing resolution is set to 300 dpi in your DOS application software What Does the Remote Printer Console Do The Remote Printer Console RPC is a utility program that can run in the DOS environment and comprises the following two programs Remote Printer Console Main Program This program allows you to change various printer settings such as emulation print quality fonts page setup etc from your computer screen Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC you may not have to use this utility program This utility program is useful for application software that does not control the printer s settings and features FOR DOS USERS 13 1 Printer Status Monitor Program This utility program can monitor your printer s status using bi directional parallel communications This ut
94. dental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED MFC LIMITED WARRANTY This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Product Support Toll free customer service and technical support is available for hardware operational assistance at 1 800 284 4329 At any time free technical support in the form of Frequently Asked Questions troubleshooting tips and service center locator is available through our fax back system at 1 800 521 28
95. deo Auto is the most common choice since the system will determine the Type for you Moving e Still High Quality Pro Quality is the highest quality 7 Select the Preview type B amp W Black and White displays approximately four frames per second Color displays approximately one frame every two seconds because color images contain much more data 8 Select the Size dots per inch of the image file to be created 1280 x 960 15 the best quality The image file will be large and take more space on your PC 750 x 562 640 x 480 15 suitable for most images 320 x 240 9 Turn on your video equipment and start running the video 10 When you see the frame you want to capture click the Pause button The frame will be displayed in the viewer screen section of Multi Function Link Pro s TWAIN dialog box 11 If you wish to capture the displayed frame click the OK button OR If you are not satisfied with the frame that is displayed resume running the video by clicking the Pause button a second time The video will resume running 12 Click the Quit button to exit the Video Capture dialog box 13 Run PaperPort where a thumbnail image of your frame will be displayed See ScanSoft PaperPort Online Documentation on the CD ROM for details 17 14 USING PAPERPORT AND TEXTBRIDGE E Q Using Internet Faxing with NetCentric FaxStorm Internet Faxin ng For Windows 3 1 95 98 NT 4 0 Only Intern
96. duce Use this key to select an enlargement or reduction ratio 93 87 75 50 25 100 120 125 141 150 200 400 AUTO ZOOM For more choices select ZOOM and use the dial pad to type any percentage between 25 and 400 Select AUTO to automatically fit the original on the selected paper size Contrast Lets you make a copy that is lighter or darker than the original Option You can sort multiple copies using the ADF OR change the layout of copies on the print media 4in1 Save paper by copying four pages onto one page 2in1 Save paper or create a booklet by copying two pages onto one page Poster This option copies a different portion of the original on each of nine sheets of print media Tape the sheets together to get a copy that is nine times the size of the original Document type Lets you choose either AUTO TEXT or PHOTO Copy Makes a copy D Facsimile Keys Tel index Lets you look up numbers stored in the dialing memory Speed Dial Lets you dial stored phone numbers by pressing a two digit number Redial Pause Redials the last number that was called Also inserts a pause in autodial numbers Hook Lets you dial fax numbers Stop Stops a fax cancels an operation or exits from function mode Start Starts an operation such as sending a fax INTRODUCTION 1 3 About Fax Machines 1 4 If you re a first time fax machine user fax operation might se
97. e select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 2 5 o Use the manual feed slot for envelopes labels transparencies card stock or thicker paper Two Sided Printing Manual Duplexing The supplied printer drivers for Windows 3 1x 95 98 and Windows NT Workstation Version 4 0 enable manual duplex printing For more information see the Help screen for the printer driver Please select LPT1 on the printer driver The machine prints all the even numbered pages on one side of the paper first Then the Windows driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or very thick paper is not recommended 14 2 USING BROTHER MACHINE AS A PRINTER Q Caution When you use manual duplexing it is possible that a paper jam may occur or the print quality might not be satisfactory See Paper is Jammed in the Multi purpose Paper Cassette page 22 6 Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine Unfold the output bin extension to support the printed pages To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits Manual Feed Slot Your machine has a man
98. e Maintenance Cleaning the Scanner Unplug the MFC and lift the document cover Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth I Document J Cover Lift the ADF unit Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint free cloth If the screen still displays a scanner error call Brother Customer Service for assistance at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 17 Cleaning the Printer q Caution B Do not use isopropyl alcohol to remove dirt from the control panel It may crack the panel B Do not use isopropyl alcohol to clean the scanner window or toner sensor B Do not touch the scanner window with your finger B The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water 1 Open the front cover 2 Remove the drum unit assembly A WARNING Just after you have used the machine some internal parts of the machine are extremely HOT When you open the front cover of the machine never touch the shaded parts as shown in the diagram below D 3 Gently clean the scanner window by wiping with a clean soft dry cloth Do not use isoproply alcohol 22 18
99. e On Line Documentation on the CD ROM for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit A ScanSoft ut Software by ScanSoftTM ScanSoft TextBridge OCR is automatically installed when you install ScanSoft PaperPort on your computer TM TM ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPor uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy As Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application mi ea amp B amp kumtse g23 USING PAPERPORT AND TEXTBRIDGE 17 5 Importing Items from Other Applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel W Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TI
100. e available for the 6in1 model MFC 9600 Fax Printer Copier Scanner PC Fax and Video Capture Fax Specifications Compatibility Coding System Modem Speed Document Size Scanning Printing Width Paper Cassette Gray Scale Display Polling Types Contrast Control Resolution Memory Capacity One Touch Dial Speed Dial Automatic Redial Auto Answer ITU T Group 3 MH MR MMR JBIG 14400 12000 9600 7200 4800 2400 Automatic Fallback ADF Width 5 8 to 8 5 148 mm to 216 mm ADF Length 5 0 to 14 0 127 mm to 356 mm Scanner Width Max 8 5 216 mm Scanner Length Max 11 7 297 mm 8 2 inches 208 mm 250 Sheets 20 lbs 64 levels LCD 16 characters x 2 Standard Sequential Automatic Super Light Super Dark manual setting Horizontal 203 dot inch 8 dot mm Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo 392 line inch 15 4 line mm 8 MB up to 750 pages 16x2 100 stations 3 times at 5 minute intervals 0 1 2 3 or 4 rings Using Brother 1 chart with JBIG coding and Standard Resolution SPECIFICATIONS S 1 Fax Specifications Continued Communication Source Public switched telephone network Temperature Allowable 50 90 5 F 10 32 5 C Storage 32 104 F 0 40 C Warm Up Max 45 seconds at 73 4 F 23 C First Print 15 seconds using Letter size paper in paper cassette Power Source 120V AC 50 60Hz Canadian Vers
101. e created with 256 Color You have a choice of faster scanning with 24 bit color Fast or using the Brother Color Matching Technology with 24 bit color 17 8 USING PAPERPORT AND TEXTBRIDGE Size Set the Size to one of the following Letter 8 1 2 x 11 in A4 210 x 297 mm Legal 8 1 2 x 14 in A5 148 x 210 mm B5 182x 257 mm Executive 7 1 4 x 10 1 2 in Business Card 90 x 60 mm Custom User adjustable from 0 35 x 0 35 in to 8 5 x 14 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning To scan business cards select the Business Card 90 x 60 mm size setting and place the business card at the top center of a carrier sheet Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs Custom This section displays the size you selected To adjust the scanning area size to business card size automatically check the Business Card Size box Adjust In the Adjust section click the Image button The Image screen will appear ee 50 0 50 Brightness m gt Contrast mi gt Cancel Use
102. e manual feed slot is above the multi purpose paper cassette Load paper or envelopes one at a time You do not have to remove paper from the paper cassette ASSEMBLY AND CONNECTIONS 2 7 Connecting the MFC 1 Connect the power cord 2 Connect the telephone line cord Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack Power lt Telephone Line Cord A WARNING The MFC must be grounded using a 3 prong plug B Since the MFC is grounded through the power outlet protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line When you want to move your MFC protect yourself by disconnecting the telephone line first and then the power cord E Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning storm Do not touch the rollers at the paper exit 2 8 ASSEMBLY AND CONNECTIONS Connections Connecting an External Telephone Although your MFC does not have a handset you can connect a separate telephone or telephone answering device directly to your MFC Connect the modular plug on the telephone s line cord to the jack labeled EXT on the left side of the MFC Whenever this phone or
103. ecommend Cut sheet Xerox 4200 Label Avery laser label or equivalent Transparency CG3300 for laser printers or equivalent Network LAN Board When you add the Network LAN Board NC 8000 you can connect your into the network and use Internet FAX FAX Gateway Network Scanner Network Printer and Network Management functions 20 2 OPTIONAL ACCESSORIES 7 Important Information Standard Telephone and FCC Notices For 120V Models Only These notices are in effect on models sold and used in the United States only When programming emergency numbers and or making test calls to emergency numbers B Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this information to your telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premise s wiring using a compatible modular jack that is Part 68 com
104. elect PRINT REPORT and press S 3 Press Star 4 Press to exit PRINTING REPORTS 9 1 9 Transmission Verification Xmit Report You can use the Xmit Report as proof that you sent a fax This report lists the name or fax number of the receiving party the time and date of transmission and if the transmission was successful When the feature is OFF the report is printed only if there s an error during transmission If the report indicates NG send the fax again When the feature is ON the report is printed with every fax you send If you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report Press Funcion 1 6 1 Press 6 or BJ to select OFF OFF IMAGE ON or ON IMAGE and press Set Press to exit Activity Report Interval You can set the MFC to print activity reports at a specific interval 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the steps in the previous section Press Funaion 1 6 2 Press or to display INTERVAL and press fet Press or to choose your setting and press 58 If you choose 7 days the screen prompts you to choose a day on which to begin the 7 day countdown Enter the time to begin printing in 24 hour format and pr
105. em a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Fax Tones and Handshake When someone is sending a fax the MFC sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You ll hear them when you dial and press iar and they continue for about 40 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these soft beeps each time you answer phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the screen displays RECEIVING If your MFC is set to the FAX mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your MFC continues to send the chirps for about 40 seconds and the screen continues to display RECEIVING The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and t
106. eous Printing Faxing een 14 6 Choosing Acceptable Paper seen 14 6 Printer Operation Keys essen 14 7 On Off Line Key 3 ceinture eres ete 14 7 EB COnU Ky Orate 14 7 Print Priority Key 14 7 JesUReset rrt rrr 14 7 Printing the Internal Font List sese 14 8 Printing the Print Configuration List esee 14 8 Restoring Factory Default Settings sess 14 8 Printing PC Data in Hexadecimal sess 14 8 7 Using the Windows Based Brother Control Center For Windows 95 98 and NT 4 0 Only 15 1 Brother Control Center sese 15 1 AutoLoad the Brother Control Center 15 2 How to Turn Off AutoLoad 15 2 Brother Control Center Features eese 15 3 Auto Configuration seeseeseseeeeerene nene 15 3 Scanning Operations ceci rrt tr FH nere tin 15 3 Copy Operations 15 4 PC Fax Operation edet teer EEE 15 4 Scanner Settings for Scan Copy and PC Fax Buttons 15 4 GlobaLS ttitigs eee PUER 15 5 Setting Up the Scanner Configurations esses 15 5 To acce
107. er Brother software from the bundled CD ROM If you have previously installed Brother Multi Function Link Pro software for another machine uninstall it first Before you install the Multi Function Link Pro you must read the README WRI file in the root directory of the CD ROM or Floppy Disks for important last minute installation information and troubleshooting tips Before You Install Multi Function Link Pro If you have a USB cable For Windows 98 users only see Using a USB Cable to Connect the Brother Machine to the PC page 12 2 If you don t have a USB cable see Using the Bundled Parallel Cable to Connect the MFC to the PC page 12 10 If You Don t Have a CD ROM Drive software is supplied on CD ROM If you need a Floppy Disk version for 9600 s Multi Function Link Pro software PCI4D31 or PCIAD95 call Brother at USA 1 888 879 3232 From within Canada 1 800 668 2768 From within Montreal 1 514 685 6464 To order the appropriate set of disks you must tell the Brother Representative the version of Windows you are using and your Brother model number Only Multi Function Link Pro and ScanSoft PaperPort are available on Floppy Disks Multi Function Link Pro software is not available on Floppy Disks for Windows NT Workstation Version 4 0 SETUP BROTHER MACHINE WITH PC 12 1 T Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC as
108. er accessories and supplies available for purchase USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com From within 1 800 668 2768 voice Canada Description Item Laser Fax Toner TN 430 Able to print 3000 pages TN 460 Able to print 6000 pages Laser Fax Drum DR400 8 MB Expandable Memory Board ME8000 16 MB Expandable Memory Board ME16000 Telephone Line Cord UG3565001 IEEE 1284 Bi directional Cable F2A046 10 Multi purpose Paper Cassette 2 LT400 Power Protector for A C Power and Phone QPD120 Line Surges and Voltage Spikes Multi purpose Paper Cassette 2 LT400 Network LAN Board NC8000 Quick Reference Card LE1228001 Owner s Manual LE1226001 Multi Function Link Pro software on PCI4D31 Floppy Disks Windows 3 1x Floppy Disks includes MFL Pro and PCI4D95 Floppy Disks Windows 95 98 ScanSoft PaperPort only Before you install ME8000 or ME16000 be sure to read DISCLAIMER USER INSTALLATION OF MEMORY BOARD S page iii Multi Function Link Pro Software is not available on Floppy Disks for Windows NT Workstation Version 4 0 ii ORDERING ACCESSORIES AND SUPPLIES Notice Disclaimer of Warranties For USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WA
109. er compression methods Modified Read MR Modified Modified Read MMR and Joint Bi level Image export working Group JBIG if the receiving machine has the same capability GLOSSARY G 1 Compatibility Group The ability of one fax unit to communicate with another Compatibilty is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your original Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Sends your fax at a later time that day Delayed Timer You can program a certain time each day that all delayed faxes will be sent on a first come first served basis Distinctive Ring A service purchased from your telephone company that provides another phone number on an existing phone line The Brother MEC uses the new number to simulate a dedicated fax line Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by ans
110. erted or fed properly or document scanned from ADF was longer than about 40 inches 90cm See Document Jams and Paper Jams page 22 4 DOWNLOAD FULL The download buffer is full Press FF Cont Printing will resume the downloading is canceled MACHINE ERROR XX MFC has a mechanical problem Call Brother Customer Service USA 1 800 284 4329 From within Canada 1 800 853 6660 From within Montreal 1 514 685 6464 MEMORY FULL You can t store data in the memory See page 10 3 NO RESPONSE BUSY The number you dialed does not answer or is busy Verify the number and try again NOT REGISTERED You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See pages 7 1 7 2 PLS CLEAN DRUM The primary corona wire of drum unit is dirty Clean the primary corona wire of drum unit See page 22 22 PLS OPEN COVER A page piece of paper or paper clip etc may be jammed inside the MFC Open the front cover If you see any jammed paper or other item gently pull it out then close the front cover If the error message remains open and close the front cover again If the MFC cannot reset itself and return to the date and time prompt it will display MACHINE ERROR Please call Brother Customer Service and tell them the Machine Error number at USA 1 800 284 4329 From within Canada
111. es chirps then hang up At an external phone press and wait for the phone to be disconnected the screen displays RECEIVING before you hang up Your caller will have to press to send the fax Changing the Fax Receive Code The preset Fax Receive Code 5 D may not work with some telephone systems If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code from X 5 1 to T Press Funcion 1 2 0 2 Press or to select or OFF and press 3 If you want to enter a new Fax Receive Code and press e 4 Press to exit Printing a Fax in Memory If you have Fax Storage ON for remote retrieval you can still print a fax from memory when you are at your MFC See Setting Fax Storage page 8 2 1 Press Function 1 7 4 2 Press 8 9 After printing is finished press 50 to exit SETUP RECEIVE 5 5 Polling Polling is the process of retrieving faxes from another fax machine You can use your MFC to poll other machines or you can have someone poll your MFC All parties involved in polling must set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the polling function Setting Up Polling Receive Polling Receive is when
112. ess Se For example enter 19 45 for 7 45 PM Press to exit PRINTING REPORTS L Making Copies Basic Copy Operation You can use your MFC as a copier making up to 99 copies ata time Enlarge Reduce Contrast The MFC can stack the copies or O O a collate sort them Option Document Type O Oo Copying One Page 1 Place the original in the ADF or on the scanner glass 2 Press Copy then wait five seconds OR Press again Do NOT pull on the paper while copying is in progress To stop copying and eject the original press fStop Stacking Multiple Copies Using the ADF Unless you select SORT multiple copies will be stacked all copies of page 1 then all copies of page 2 etc 1 Insert the original face up in the ADF 2 To stack the copies press 3 Using the dial pad enter the number of copies you want up to 99 4 Wait five seconds OR Press again COPY OPERATIONS 10 1 Sorting Multiple Copies Using the ADF 1 Insert the original face up in the ADF 2 Press Option then press or BJ to select SORT and press amp j 9 Press 4 As needed use the Copy keys to change the Contrast Document Type and EnlargeReduce settings 5 Using the dial pad enter the number of copies you want up to 99 6 Wait five seconds OR Press again Single or Multiple Copies Using the Scanner Glass For details about using the Copy keys i
113. essing the appropriate number key the correct number of times you can access the character you want Key once twice three times four times 2 A B C 3 D E F 4 G H I 5 J K L 6 M N 7 Q R S 8 T U V 9 W X 7 INITIAL SETUP Inserting spaces If you want to enter a blank space press gt twice Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press 5 to move the cursor to the right Special characters and symbols Press for space amp Press for 13 lt gt 7 _ Press for EAEEICEOO The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone MFC unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to
114. est page is now being sent to the printer Depending on the speed of your printer it may take a minute or two before the page is printed The test page briefly demonstrates the printer s ability to print graphics and text as well as providing technical information about the printer driver Did the test page print correctly 12 8 SETUP BROTHER MACHINE WITH PC 17 When the Add New Add New Hardware Wizard Hardware Wizard displays the message that the software drivers for FaxModem Scanner and Printer have been installed click Finish 20 Brother MFL Pro Printer II Windows has finished installing the software that your new hardware device requires 18 When the Main Menu appears you can install the Multi Function Link Pro software which includes PaperPort TextBridge True Type Fonts and other applications See Choosing the Software to Install page 12 11 When installing the Multi Function mer Link Pro software a Question Q wizard appears Click NO if you are not going to use the MFC with a Parallel Cable 9 After you install the Multi Function Link Pro Software and restart your PC the MFC Remote Setup dialog box will be displayed on your PC screen MFC Remote Setup allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC When you access this application the settings on the MFC will be displayed on your PC so you can change the
115. et faxing NetCentric FaxStorm brings together the power of the PC and the economy of the Internet Outgoing faxes are relayed from your desktop to a network provider s fax server over an IP connection From the server the fax job is transmitted across the Internet using sophisticated least cost routing algorithms then delivered to a fax machine using local phone lines or to another computer as an E mail attachment Faxes can be sent to a single recipient or to multiple TM recipients NetCentric FaxStorm tracks your faxes to their destinations and informs you of their status When servers are down due to Internet outages NetCentric FaxStorm re routes your fax jobs and requests for account status You can access incoming faxes from any web connected desktop and even forward them to others directly from the Inbox account Before You Use this Software Please read Using Internet Faxing with NetCentric FaxStorm in the On Line Documentation on the CD ROM and in the Brother fax back system and check the online README WRI file in the root directory of the CD ROM for last minute important information and troubleshooting tips not included in the On Line Documentation For more detailed instructions about how to use NetCentric FaxStorm see the online HELP files after you install NetCentric FaxStorm on your computer Use the Help pull down menus to access HELP FAXING WITH NETCENTRIC FAXSTORM 18 1 e To Look for
116. from 000 to 999 and press 5 The cannot be changed Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code 3 Press to exit Using Remote Retrieval Access Code 1 Dial your MFC phone number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 X 3 MFC signals the kinds of messages received 1long beep Fax message s No beeps No messages 4 The MFC then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the MFC hangs up If you enter an invalid command the MFC beeps three times 5 Press 8 0 to reset the MFC when you re finished 6 Hang up If your MFC is set to Manual mode you can access it by waiting about 2 minutes then entering the Remote Retrieval Access Code within 30 seconds REMOTE FAX OPTIONS 8 3 Remote Commands Follow the commands below to access features remotely When you call the MFC and enter your Remote Retrieval Access Code 1 5 9 X the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details 95 Changing Fax Forwarding Paging setting 1 OFF If you hear one long beep the change is 2 Fax Forwarding accepted If you hear three short beeps you cannot change it because the conditions have 3 Paging not been met Example registering paging 4 FAX FWD No number You c
117. g system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item E Folders are arranged in a tree structure in the Folder View You use this pane to select folders and view their items in Desktop View E You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder B Folders can be nested that is stored in other folders B When you double click a folder its items both PaperPort MAX files and other files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View 17 4 USING PAPERPORT AND TEXTBRIDGE Links to Many Other Applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of the Link Bar is to select an item and then fax it This sample Link Bar shows several applications with links to PaperPort If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Create New Link command See PaperPort in th
118. g the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Brightness Contrast 9 e Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the Gray Scale Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left rereals more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast Click OK 23 6 USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image 1 Insert original in ADF feeder of the Brother MFC 2 Click PreScan The entire original will be scanned into your Macinto
119. ge by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing X 5 1 and Start We recommend beginning your OGM with an initial 5 second silence because the MFC cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your MFC has trouble receiving then you must rerecord the OGM to include it 2 10 ASSEMBLY AND CONNECTIONS Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your MFC can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the MFC on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To te
120. ham 10 12 point upright normal Brougham 12 10 point upright normal Letter Gothic 16 66 8 5 point upright normal Portrait and Landscape are available for the above Symbol Sets Character Sets HP mode e ISO14 JIS ASCII Roman 8 15057 Chinese ISO Latin 1 e 15011 Swedish ECMA 94 HP Spanish e 15060 Norwegian 1 e 15017 Spanish 15061 Norwegian 2 e 15010 Swedish 1504 UK e 15016 Portuguese 15025 French e 15084 Portuguese 15069 French 15085 Spanish HP German PC 8 e 15021 German PC 8 D N 15015 Italian PC 8 Turkish ISO6 ASCII PC 850 Legal PC 852 ISO2 IRV PC 860 PC 863 PC 865 If you want to know which characters are in each symbol character set print the CHARSETS PRN file from The Print Form option in the Direct Access Menu of the Remote Printer Console Program S 4 SPECIFICATIONS ISO Latin 2 HP LaserJet Roman 8 fa 16 010 10 30 8 cn 2 3 13 o ty Rd eW wt oq gd wg em RP OUS d OD 10 iH id ted iH m umi QI OIO O xXxOoO Honey aa Q red cm te 160 eu fab CORPO Vr Ed HI CHI tet Mo Hn i dc cL 8 uwun mh ow fF out tot 5c m t 1 mt aes ot sr oH Le otc HD 0 9d of Doa bert a ote ce oe 0 0 O DIR O BB 0E com 5 hl 2g Sac B nn oO lt 99075 n AA SSS Bb o id Mi i L OOM WP gt x 28 Que Dou i RUE BO
121. hange any of the settings for that mode click the Modify Settings button Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use Links Category OCR Package TewBidgeClssicOCR OCR Settings Document Format Display Link Icon Cancel Help USING BROTHER CONTROL CENTER 15 11 OCR Package From the pull down list select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear TextBridge Preferences x Auto Orientation Decolumnized Output Cancel Select your setting and click OK Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up Decolumnized Output Check this checkbox if you want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents 15 12 USING BROTHER CONTROL CENTER User Defined Button Scanner Setting Photos High Qu
122. hat is NOT covered This warranty is VOID that is this Product has no warranty if 1 you did not purchase this Product from an authorized Brother reseller within the United States 2 this Product has been serviced modified or tampered with by anyone other than an Authorized Service Representative of Brother 3 the serial number has been modified defaced or removed from this Product 4 this Product has been abused or damaged 5 non Brother brand or non Brother approved parts supplies power supplies or other accessories have been used with this Product or 6 this Product has been transported without the proper preparation and packaging What to do if you think your Product is defective Call our Customer Service Hotline at 1 800 284 4329 or if you suspect a defect in materials or workmanship in this Product you can report it to a Brother Authorized Service Center During the Warranty Period supply Brother s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States iv LIMITED WARRANTY For the name of your Brother Authorized Service Center call 1 800 521 2846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Au
123. have several telephone numbers on one phone line Each phone number has its own Distinctive Ring pattern so you ll know which phone number is ringing This is one way you can have a separate phone number for your MFC Your MFC has a Distinctive Ring function allowing you to dedicate one phone number just for receiving faxes You ll need to follow the directions below to register the new Distinctive Ring pattern that was assigned by the Telephone Company so your MFC can recognize its incoming calls You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily then turn it back on When you get a new fax number be sure you reset this function You can register only one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered B The MFC will answer only calls to its registered number B You will not hear the first two rings of all incoming calls on the MFC B To have your external TAD answer only the main number the MFC must be in MANUAL Mode B In FAX mode the MFC will answer all numbers on the phone line SETUP RECEIVE 5 7 5 8 Registering your Distinctive Ring Pattern If you are not sure which ring pattern you have call your telephone company Then assign that pattern in the steps below Set the machine to MANUAL mode Press Function 1 0 1 The screen displays the current setting of this feature Press or B to select the SET Mode Press
124. he drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic garbage Wait to unpack the new drum unit until immediately before installing it Place the old drum unit into the aluminium bag and discard it according to local regulations Reinstall the toner cartridge into the new drum unit See Replacing the Toner Cartridge page 22 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 23 6 Reinstall the new drum unit keeping the front cover open 7 Press Clear 8 Press 1 and when the display shows ACCEPTED and close the front cover Q Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water Checking the Drum Life You can see the percentage of the drum s life that remains available 4 Press Function 1 0 3 2 For five seconds the screen displays the available percentage of drum life 9 Even if the remaining drum life is 0 you may continue to use the drum unit until you have a print quality problem For Customer Service USA 1 800 284 4329 1 908 575 8790 From within Canada 1 800 853 6660 1 514 685 4898 From within Montreal 1 514 685 6464 voice fax voice fax voice 22 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 Using the Brother with a New Power Macintosh G3 or iMac Connecting Your USB Equipped Apple Macintosh G3
125. he CNG tones last for only about 40 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering device TAD on your fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions in the Assembly and Connections chapter for connecting a TAD to your MFC ECM Error Correction Mode ECM is a way for the machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your machine for this feature to work INTRODUCTION 2 Assembly and Connections Packing List Make sure you have the following items Telephone j Drum Unit Assembly Line Cord E Lu With free Standard Toner Cartridge up lt gt to 3 000 pages Power Cord Bi directional Parallel Cable StartCard Owner s Manual Quick Reference Card If an item is missing call Brother Customer Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal See Ordering Accessories and Supplies on page li for the correct item numbers Whenever you transport the MFC use the packing materials that
126. he Interface Cable A shielded interface cable which is included with your machine should be used to ensure compliance with the limits for a Class B digital device Q Caution Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement For Canada Only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Laser Safety For 110 120V Models Only This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation FDA Regulations U S Food and Drug Administration FDA has implemented regulations for laser products manufactured on and after August 2 1976 Compliance is mandatory for products marketed in the United States The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States Manufacturing Information BR
127. he Smart Click icon at the top right of the Brother Control Center screen OR Click the Modify Settings button on any of the Configuration screens r Pop Up Setting AutoLoad Pop Up r Global Scanner Settings Resolution ox gl Color pktwh e Scan Size esi 5stm m Bighna E a a a aan Save Settings Restore Defaults 15 4 USING BROTHER CONTROL CENTER Global Settings AutoLoad Pop Up Click this checkbox if you want Brother MFL Control Center to load when you boot your computer Setting Up the Scanner Configurations The Pop Up application stores eight different scanning modes Each time you scan an original you will choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution Select the scanning resolution you most frequently use Color Mode From the pull down list select Scan Size From the pull down list select Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To
128. his product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm For PLUGGABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord ASSEMBLY AND CONNECTIONS IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near appliances that use water in a wet basement or near a swimming pool 2 Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Release the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner This lever is located on the rear left underside of the scanner cover Lock Unlock Caution If the message CHECK SCAN LOCK appears on the display unlock the scanner immediately and press 50 Caution If the message MACHINE ERROR or MACHINE ERROR AE appears on the display do not attempt to operate the machine Call Customer Service for assistance Customer Service phone numbers can be found on page i of your Owner s Manual ASSEMBLY AND CONNECTIONS 2 3 Assembly In
129. ht 5 Close the ADF unit 6 Press 50 Printer Jam Before you can clear a printer jam error you must find out where the paper is stuck See the following three types of paper jams A WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages After you use the machine some internal parts are extremely HOT When you open the front never touch the shaded parts shown in the following diagram Front view Rear view TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 5 Paper is Jammed in the Multi purpose Paper Cassette 1 Pull the paper cassette out of the machine 2 Remove any crinkled sheets 3 Adjust the guides to fit 4 Press down the paper to flatten it in the paper cassette 5 Reinstall the paper cassette Paper is Jammed near the Drum Unit 1 Open the front cover 2 Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper cassette 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the front cover Paper is Jammed in the Fuser Unit 1 Open the rear cover 2 Pull out jammed paper When you have to pull paper out the back of the machine the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies ofthe test page u
130. icator esee 22 20 How to Replace the Toner Cartridge 22 20 Replacing the Drum Unit sene 22 22 Checking the Drum Life see 22 24 For Customer Service sss 22 24 TABLE OF CONTENTS XV E 7 Using the Brother MFC with a New Power Macintosh G3 22 or pi t us EAN 23 1 Connecting Your USB Equipped Apple Macintosh G3 or iMac with Mac OS 8 5 8 6 sieves sev cene tete trente 23 1 Installing the Brother Printer and Scanner Drivers 23 1 Using Brother TWAIN Scanner Driver with Your Apple Macintosh or iMac sese Importing LMA SES ett neret eese Exporting Images in Other Formats Accessing the Scanner eese enne nina ange Scanning a Document into Your Macintosh G3 or iMac 23 3 Settings in the Scanner Window sene 23 4 TIA SCs sc 23 4 Scanning Area 23 5 Business Card 5176 nee ee cree tee teen 23 5 Miscellaneous ccceceeceseeseeeceseeseeaceeeeeeceeeeececeeeeeeneenaes 23 6 Contrast 23 6 PreScanning an Image eene 23 7 1 8 M G 1 Specifications aRt oE S 1 Product Description sse S 1 Fax Specifications 5 cce ertet eene S 1 Printer Specifications
131. ice number FAX TEL both fax and telephone number Return to Step 2 to store another number OR Press to exit If you lose electrical power numbers stored in memory will not be lost AUTO DIAL NUMBERS AND DIALING OPTIONS 7 1 7 2 Storing Speed Dial Numbers You can store Speed Dial numbers so you can dial by pressing only three keys and Sat There 100 Speed Dial locations See Speed Dialing page 7 4 Press Function 1 5 2 Use the dial pad to enter a two digit location 00 99 and press S Enter the number up to 20 digits and press Sel Use the dial pad to enter the name up to 15 characters and press el You can use the chart on page 4 2 to help you enter letters O R Press Set to store the number without a name Press or to select the type of number and press 5 FAX a fax number TEL a telephone voice number FAX TEL both fax and telephone number Return to Step 2 to store another Speed Dial number OR Press to exit Even if you lose electrical power numbers stored in memory will not be lost Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the screen displays the current name stored there then prompts you to either Press 1 to change the number or press 2 to exit without changing it Enter a new number and press 88 E If you want to e
132. ility program stays resident in your computer memory Terminate and Stay Resident program and runs in the background Installing the Remote Printer Console Before you install the program make sure you have the following hardware and software to install the program DOS Version 3 3 or later Monitor EGA VGA or compatible Option Mouse the mouse driver must be installed You can also operate the program with the keyboard Follow these steps to install the remote printer console program 1 Make sure your Brother machine is connected to your computer and it is set to Online 2 Start your computer and go to the DOS prompt If you are in Windows exit and return to the DOS prompt 3 Insert the Brother CD ROM into your CD ROM drive 4 At the DOS prompt C gt type x Substitute the drive letter of your CD ROM drive for x and press Enter gt 5 Type CD DOS and press Enter x gt CD DOS 6 Type RPCSETUP and press Enter x DOS gt RPCSETUP 7 Follow the instructions from the installer 13 2 FOR DOS USERS Using the Remote Printer Console Main Program Type C RPCX gt RPCxX lt and press the Enter key to start the Remote Printer Console main program The Main Screen will appear on your computer screen as shown below Remote Printer Console Direct Access Printer Setup Con le Config Guide Current Status Status Ready Media Type Regular Paper feed Paper Cassette Laser Jet IIP
133. in CHECK CASSETTE MFC cassette cover is open or MFC cassette is not installed properly Close cassette cover or install cassette properly CHECK SCAN LOCK The scanner lock is locked Release the scanner lock lever and press Sio If you see MACHINE ERROR AF or AE stop operation and call Customer Service for assistance USA 1 800 284 4329 From within Canada 1 800 853 6660 From within Montreal 1 514 685 6464 COMM ERROR Poor phone line quality caused communication error Try the call again If problem continues call Telephone Company to check your phone line CONNECTION FAIL You tried to poll a fax machine that is not in Polled Waiting mode Verify the other party s polling setup COOLING DOWN The temperature of the drum unit or toner cartridge is too hot The machine will pause its current print job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the machine shows COOLING DOWN You must wait 20 minutes for it to cool COVER OPEN The front cover was not completely closed Close the front cover for the drum unit DISCONNECTED 22 2 The other party or other party s fax machine terminated the call Try to transmit or receive again TROUBLESHOOTING AND ROUTINE MAINTENANCE Error Messages Error Message Cause Action DOCUMENT JAM Documents were not ins
134. inted Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle manual fax When you press so you can hear the receiving fax machine answer before you press to begin transmission Memory Status Report Shows how much memory is being used how much is left and the type of messages in memory memory usage Instructs the MFC how to allocate the memory Multi Function Link Pro software Turns your MFC into a printer and a scanner and enables PC faxing using the MFC NetCentric FaxStorm Software application Brings together the power of the Internet and the reliability of fax using Internet faxing from your desktop OCR optical character recognition The bundled TextBridge software application converts an image of text to text you can edit One Touch Keys on the MFC control panel where you can store numbers for easy dialing You must use a separate key for each number Out of Paper Reception Receives faxes into the MFC s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax unit to call your pager when a fax message is received into its memory ScanSoft PaperPort for Brother Documen
135. ion Only Power Consumption Average Operating Copying 330 W Peak 850 W 25 C Sleep 14 W or less Standby 60 Wor less Noise Operating 50 dB A or less Stand by 39 dB A or less Humidity Operating 20 to 80 without condensation Storage 20 to 80 without condensation Dimensions 19 4 x 18 0 x 16 8 inches 492 x 456 x 429 mm Weight 35 2 Ibs 17 kg Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution Specifications and printed materials are subject to change for improvement without prior notice Printer Specifications Emulation Brother Printing System for Windows and emulation mode of HP LaserJet IIP PCL level 4 Printer Driver Windows 3 1x Windows 95 98 and Windows NT Workstation Version 4 0 driver supporting Brother Native Compression mode and bi directional capability Interface Bi directional parallel IEEE 1284 USB Universal Serial Bus Interface Using Windows 98 Only Memory Capacity 8 MB Print Method Electrophotography by semiconductor laser beam scanning Resolution 600 dots inch Print Quality Normal printing mode Economy printing mode saves up to 5096 of the normal toner usage Print Speed Up to 12 pages minute when loading letter size or A4 paper from paper cassette 5 2 SPECIFICATIONS Consumable Items Toner cartridge Life Expectancy Up to 6 000 pages high yield toner cartridges Up to 3 000 pages standard toner cartridges when printing
136. its of the remote fax machine where you want the Memory Status List forwarded and then press You cannot use and as dial numbers However if you want to store a pause press After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints the Memory Status List Retrieving Fax Messages Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 00 As soon as you hear two short beeps use the dial pad to press 9 6 2 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press 8 You cannot use and as dial numbers However if you want to store a pause press After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints your fax messages REMOTE FAX OPTIONS 8 5 Changing Fax Forwarding Number Remotely You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 69 When you hear two short beeps use the dial pad to press 9 5 4 Enter the new number of the remote fax machine where you want your fax messages forwarded and then press t You cannot use and as dial numbers However if you
137. le Select Source highlight the Brother TWAIN Driver and click Select You see the New Hardware Found message on your PC screen although you have already installed the drivers in Windows 95 Click on Do not install a driver Windows will not prompt you again and click OK See page 12 10 You see the Update Device Driver Wizard or Add New Hardware Wizard message on your PC screen although you have already installed the drivers in Windows 95 or 98 Follow the instructions from the installer then click Next Click Finish when it appears on the screen See page 12 10 22 9 p Software Difficulties Continued p Video Capture Difficulty p gt DOS Setup Printing Difficulties 22 10 Difficulty Suggestions Unable to write to LPT1 or LPT1 already in use Error Message appears is Busy or MFC Connect Failure Error Message appears 1 Make sure the MFC is on plugged into the AC outlet and that it is connected directly to the computer using the bundled IEEE 1284 bi directional parallel cable The cable must not go through another peripheral device such as a Zip Drive External CD ROM Drive or Switch box 2 Make sure the MFC is not displaying an error message on the LCD Display 3 Make sure no other device drivers which also communicate through the parallel port are running automatically when you boot u
138. lect the Open Phone Book button to choose someone from your phone book 3 Complete the Subject and QuickFax note fields 4 Click the Send Fax button USING MULTI FUNCTION LINK PRO SOFTWARE 16 3 Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files The attachments can be in different file formats M 1 From the Main Menu window select the Send Fax button OR Select Send Fax from the Start pull down menu The Send Fax window will appear Send Fax Send fax to Eax number f 1 Name Lo Bee Open Phone Book Subject Cover page note IV Send cover page Attachments Options Cover page template Generic Fax Deliver via Direct 2 Enter the Fax number and Company information in these fields OR Select the Open Phone Book button to choose someone from your phone book 3 Complete the Subject and Cover page note fields 4 Click on the Attachments button to add any file s you want to fax with it 5 Click the Send Fax button Sending a Fax from a Windows Application You can send a fax directly from any Windows application using the following steps 1 Create the document in a Windows application 2 Select Brother MFL Pro Fax as your printer 3 Select the Print command to begin the fax transmission The Fax Sending dialog box will appear 4 Enter the
139. letter size or A4 paper at 5 print coverage Toner life expectancy will vary depending upon the type of average print job Drum Unit Life Expectancy up to 20 000 pages There are many factors that determine the actual drum life such as temperature humidity type of paper toner you use number of pages per print job etc True Type Fonts TrueType compatible soft fonts for Windows on the on CD ROM bundled CD ROM Parallel Interface Specifications Interface Connector Printer Side Amphenol FCN 685J036 L X or equivalent A shielded cable should be used Pin Assignment Pin No Signal Direction Pin No Signal Direction 1 DATA STROBE Input 19 OV S G 2 DATA 1 Input 20 OV S G 3 DTAT 2 Input 21 OV S G 4 DATA 3 Input 22 OV S G 5 DATA 4 Input 23 OV S G 6 DATA 5 Input 24 OV S G 7 DATA 6 Input 25 OV S G 8 DATA 7 Input 26 OV S G 9 DATA 8 Input 27 OV S G 10 ACKNLG Output 28 OV S G 11 BUSY Output 29 OV S G 12 PE Output 30 OV S G 13 SLCT Output 31 INPUT PRIME Input 14 AUTO FEED Input 32 FAULT Output 15 N C 33 16 OV S G 34 N C 17 OV S G 35 18 5V 36 SLCT IN Input SPECIFICATIONS 5 3 USB Universal Serial Bus Interface Specifications Pin Assignment Pin No Signal 1 Vol 5V 2 Data Serial Data 3 Data Serial Data 4 Ground Resident Fonts The following bitmapped fonts are resident in the machine Broug
140. ling 22 11 phone line connections 22 7 printer difficulties 22 8 printing or receiving faxes 22 7 scanning difficulties 22 9 sending faxes 22 7 software difficulties 22 9 video capture 22 10 paper jam 22 4 to 22 6 two line phone system 2 11 2 12 converting wall jacks 2 11 1 6 INDEX U User Settings 9 1 V video capture from PC capturing an image 17 12 connecting to video equipment 17 12 difficulty 22 10 video printing walk up 11 1 changing default settings 11 3 print quality setting 11 3 print size 11 4 setting up video print mode 11 2 video type setting 11 4 volume setting beeper 4 3 ring 4 4 speaker 4 4 W warranties Canada vi Notice of Disclaimer iii USA iv Windows 3 1x 95 98 or NT WS 4 0 installing with your version 12 4 to 12 15 12 12 to 12 15 Y Year 2000 Compliant See inside of front cover Remote Retrieval Access Card from your machine carrying the Remote Retrieval Access Card printed below will serve as a forwarding paging and remote retrieval features If you plan to receive fax messages while away convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit your wallet or organizer Keeping it handy will help you derive the full benefit of your machine s c o x Q dn Suey 9 peusiur 31 N0 UIM JAW 9u1 13891 0 0 6 ssoxu G puewwos e 19juo sdeaq ous joy 0 6 sod sadussaur ON
141. m as needed and then download them to the Brother MFL Pro Printer Il is already installed Do you want to install another copy of Brother MFL Pro Print Copy 2 spen systems If you install the Brother True Type fonts more types of fonts will be available for Windows applications 9 True Type fonts are the fonts that are used in the Windows operating SETUP BROTHER MACHINE WITH PC 12 9 Using the Bundled Parallel Cable to Connect the MFC to the PC You must connect the Brother machine to your computer with the bundled bi directional IEEE 1284 compliant parallel cable 1 Make sure to unplug the machine s power cord from the electrical outlet before connecting the parallel interface cable Also make sure the computer is turned off and unplugged from the electrical power before you connect the interface cable 2 Connect the parallel interface cable to the parallel interface port of the machine and secure the connection with the wire clips 3 Connect the interface cable to the printer port of 2290 the computer and secure ES 2 with the two screws 1 P For the location of your EM computer s parallel printer port see the User s Guide for your computer 4 Before plugging in your computer and turning it on plug in the electrical cord of the Brother machine If you are using Windows 95 after you connect Brother machine to Computer you may see New Hardware Found Brother MFC9600 during startup
142. m domestic garbage We recommend that you clean the machine when you replace the toner cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 19 Toner Empty Indicator When the toner cartridge is running low the display shows TONER LOW and the Toner Empty icon on the control panel flashes on and off to indicate the toner is low I Toner Empty Icon Display When the toner cartridge is empty the Toner Empty icon appears and the display shows TONER EMPTY Once this icon appears your machine will not resume printing until you install a new toner cartridge How to Replace the Toner Cartridge A WARNING Just after you use the machine some internal parts of the machine will be extremely HOT So never touch the shaded parts shown in the illustration 22 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Place the drum unit a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water 3 Unpack the new toner cartridge Place the used toner cartridge into the aluminum bag and discard it according to local regulations e Caution Wait to unpack the toner cartridge until immediately before you install it into the machine If a tone
143. mall print and others with normal print Resolution settings return to STANDARD after the fax is sent Insert original in the ADF or on the scanner glass Press Function 1 3 4 Press or to select resolution for page 1 and press Bej Repeat Step 3 for subsequent pages Press Bio when you re finished Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 7 The screen prompts you to enter the fax number you want to call Enter the fax number you re calling Press tart SETUP SEND 6 11 Setting Up for Polling Transmit Polling Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it 1 Place original to be retrieved in the ADF 2 Press Function 1 3 7 3 Press or to choose ON and press 58 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings 5 Press Sar and wait for the fax to be polled 6 12 SETUP SEND Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing o You can set up your MFC to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting of faxes You can store names with these numbers for easy identification If you must wait for
144. n Description Factory Set Page 1 FACTORY SET You can restore the printer 14 8 back to the factory default settings 2 HEX DUMP MODE If you set HEX DUMP 14 8 MODE all the PC data is printed in hexadecimal 3 Video Functions Function Description Factory Set Page 1 QUALITY Select Normal or High HIGH 11 3 print 2 VIDEO TYPE Select Moving or Still MOVING 11 4 video signal 3 PRINT SIZE Select the size you want the 5 75 x4 25 11 4 4 LAN MENU FUNCTIONS This option appears only if the Network LAN Board accessory has been installed For details see the manual that is included with the accessory ON SCREEN PROGRAMMING 4 Initial Setup Getting Started Setting Dialing Mode Tone Pulse Your MFC comes set to accommodate tone multi frequency dialing service If you have pulse rotary dialing service you need to change the dialing mode 1 Press Funcion 1 1 0 2 Use or BJ to select TONE or PULSE dialing mode and press 58 3 Press to exit Setting Date and Time Your MFC displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset the date and time other settings remain unaffected 1 Press Function 1 1 2 2 Enter the last two digits of the year and press 56 For example enter 00 for the year 2000 3 Enter two digits for the month and press Set For example enter 09 for Se
145. n Step 5 please see Copy Options Temporary Settings page 10 3 If you want to sort multiple copies use the ADF See Sorting Multiple Copies Using the ADF page 10 2 1 Lift the Document Cover H Document Lj Cover gt Scanner 4 Glass 1 NS gt 2 b p ES A 2 Using the document guide on the left center the original face down on the scanner glass and close the Document cover 3 Press 4 As needed use the Copy keys to change the Contrast Document and Enlarge Reduce Settings 5 Using the dial pad enter the number of copies you want up to 99 6 Wait five seconds OR Press Copy again 10 2 COPY OPERATIONS Memory Full Message If the memory becomes full while you are making copies the screen displays a message If the MEMORY FULL message appears while you are scanning the first page of your original press to cancel You will need to clear some faxes from memory before you can continue If you were scanning subsequent page s press to print the scanned pages OR Press to cancel To gain extra memory you can turn off Fax Storage see page 8 2 OR Print fax messages in memory see page 5 5 Copy Options Temporary Settings You can improve your copies by using the Copy keys Enlarge Reduce Contrast Contrast Document Enlarge Reduce Option L These setting are temporary and O
146. n memory batch transmission As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted beeper volume Volume setting for the beep when you press a key or make an error broadcasting The ability to send the same fax message to more than one location Brother Control Center A window that enables you to click on a button to choose the type of scanning operation you want to perform If you set up the Control Center window to load each time you boot your PC this window will appear each time you place a original in the ADF Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Your MFC stores the latest callers so you can print a Log view caller information register selected callers as auto dial numbers Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document fax machines must use a minimum standard of Modified Huffman MH Your fax machine is capable of great
147. n set the MFC to send a cover page whenever you send a fax The number of fax pages is not included when you use this setting Press Funcion 1 3 1 Press 6 or to select COVERPAGE ON and press 5 If you selected ON press or Dj to select one of the standard or custom comments and press fe Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax Press Function 1 3 1 Press or 6 to select PRINT SAMPLE and press 58 Press Bian Your machine prints a copy of your cover page zzz COUER PAGE FROM FRE TEL PAGECS TO FOLLOW COMMENT SETUP SEND 6 9 Advanced Sending Operations Overseas Mode After you send a fax using this feature the feature turns itself off 1 Insert original in the ADF or on the scanner glass 2 Press funcion 1 3 5 9 Press or P to select ON or OFF and press 58 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings 5 Enter the fax number you re calling 6 Press Ban Delayed Fax During the day you can store up to 50 faxes in memory for delayed sending Tran
148. n use recycled paper in this machine 14 6 USING BROTHER MACHINE AS A PRINTER Printer Operation Keys On Off Line Key This key toggles the machine s On Line and On Off Line Off Line print status which appears on the C display If you press this key while printing the machine stops printing and goes off line FF Cont Press again to resume printing C Print Priority C 24 Test Reset C YN a FF Cont Key This key sets the machine to Form Feed and Continue When the screen displays REMAINED DATA press to turn machine offline then press FFiCont The machine prints any data remaining in its memory If an error occurs such as MEMORY FULL press FF Cot to clear the error and continue operation If you press while the screen displays MANUAL FEED the machine stops feeding paper from the manual feed slot and starts feeding paper from the paper cassette Print Priority Key When you press Print Priority the machine enters printer mode and will not print faxes on paper Instead faxes are stored in memory until you press Print Priority again or when printing is finished Test Reset Key You can print a test sample page Press On Off Ling then press TestReset the machine cannot print a test sample page if it is online The machine prints a test sample page You can also clear data from the memory and reset printer default settings Press OnOff Ling press Shit and TesReset at the same time all da
149. name and fax number of the recipient OR Select the Open Phone Book button and choose a name Select Close to return to the Send Fax dialog box 5 Select the Send cover page check box to include a cover page o Select the Send Fax button 16 4 USING MULTI FUNCTION LINK PRO SOFTWARE Receiving Faxes into the 1 2 3 oak won a To receive faxes into your PC through the MFC first you must have connected your MFC to your computer Then you can load the Multi Function Link Pro software See Setting up the MFC and PC to Work Together page 12 1 Use the following checklists for the MFC and PC to make sure you have properly set up the MFC and PC to work together Checklist for the MFC To make sure the MF Link mode is active press Function 1 2 0 Use or BJ to select ON not OFF Press 58 Set MF Link mode to OFF only if you want all incoming faxes to be printed at the MFC Checklist for Your PC Make sure the MFC is connected to the PC In the Main Menu select the Setup pull down menu Select Preferences Under Answer Mode select Fax only Click the OK button Keep the PC and the Multi Function Link Pro Main Menu running at all times USING MULTI FUNCTION LINK PRO SOFTWARE 16 5 Viewing Received Faxes Faxes that are received into the PC will appear in the InBox of the Log Manager To access the Log Manager from the Main Menu click the Log Manager ES select M
150. nctive RING eie rose esten SEES HERR 5 7 Registering your Distinctive Ring Pattern 5 8 Caller ID ci ied Bats annie Sahni ERE EIUS 5 9 Viewing Caller ID Lists hire 5 9 Printing Caller ID List eese 5 9 Clearing a Caller ID Stored in Memory 5 10 TABLE OF CONTENTS 0 Setup Send d C 6 1 Before You Begin 6 1 Sending Faxes Using Multiple Settings 6 1 Faxing from the ADF Automatic Document Feeder 6 1 Faxing from the Scanner Glass sse 6 3 Iglotor c 6 4 Contrast EPOD 6 4 Automatic Transmission 6 4 Manual Transmission Manual and Automatic Fax Redial 6 5 Dual ACCOSS 6 5 Real Time Transmission eese 6 6 Checking the Jobs Status sse 6 6 Canceling Jobs in Memory sse 6 7 Basic Sending Operations see 6 7 Composing Electronic Cover Page 6 7 Composing Your Own Comments see 6 8 Cover Page for Next Fax Only sese 6 8 Always Send Cover Page sees 6 9 Using a Printed Cover Page sese
151. nd fax it to Brother s Automated Fax Response System as your first transmission This will verify that your MFC is properly installed See Setting Station ID pages 4 2 to 4 3 When this document is received a confirmation sheet will be sent back to your MFC In order to receive a response be sure to set up your Station ID USA 1 908 685 9283 fax INTRODUCTION 1 1 9600 Control Panel Overview 9000 90000 One Touch Keys Programming Keys These 16 keys give you instant Function access tO previously stored phone Lets you access the function and numbers programing mode Help Whenever the Date and Time are Sent areas tlisplayed the LCD JOH Can press Moves the LCD cursor through this key to print a quick reference textand o6tions Help List The Help List shows how P to program functions register Set NM information and how to get basic Stores a function setting in the information MFC e Broadcast Clear Use this key when you want to Deletes entered data or backs up broadcast the same fax to many one step in function procedure different locations maximum of 182 D Scanner Function Keys locations at once Scan Image v Shift Press this key to scan a color To access memory locations 17 picture into your graphics through 32 in the One Touch keys application for viewing and hold down the Shift key editing LoD Liquid Crystal Display Scan OCR LCD displays messages to help yo
152. ndition to occur The whole page is printed black Black Page Clean the machine s interior and the primary corona wire of the drum unit See page 22 19 Also do not use heat sensitive paper as it will cause this problem After cleaning if the printed pages are still black or the display shows CHANGE DRUM SOON replace the drum unit with a new one The drum unit may be damaged TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulty Suggestions gt Print Nothing is printed Make sure that the toner cartridge is not empty Quality the page Wipe electric terminals referring to Routine Difficulties Maintenance Cleaning the Printer and Cont Cleaning the Drum Unit on pages 22 18 and 22 19 Make sure that a torn piece of paper White Page does not remain on the scanner window Printed pages are Markings may disappear by themselves Try marked at regular copying multiple pages to clear this problem intervals Markings may occur if the machine has not been used for a long time A possible cause is that the surface of the drum is scratched You must then replace the drum unit with a new one If the markings do not disappear it may Example of Regular be that the drum was marked or damaged by Marking excessive exposure to light In this case replace the drum unit with a new one Printed pages are Certain environmental conditions such as blurred at the center humidity high temperatures
153. ng remotely 8 4 8 6 programming a number 8 2 setting up at MFC 8 2 Fax Receive Code 5 5 Fax Storage printing from 5 5 setting 8 2 fax tones 1 4 fax es in PC See Multi Function Link Pro fax es stand alone receiving 5 1 difficulties 22 7 erasing from memory 8 4 forwarding 8 2 8 4 polling 5 6 printing from memory 5 5 reducing to fit on paper 5 3 retrieving from a remote site 8 5 sending 6 1 automatic fax redial 6 5 automatic transmission 6 4 broadcasting 7 5 canceling from memory 6 7 contrast 6 4 cover page See cover page delayed 6 10 from memory dual access 6 5 in real time 6 6 manual transmission 6 5 overseas 6 10 polling 6 12 See also polling resolution 6 4 timer for delayed sending 4 5 using multiple settings 6 1 using scanner glass 6 3 fax back system i FCC notices 21 1 to 21 3 FF Cont key 14 7 Fine See resolution fixed reduction 5 3 function s mode 3 1 programming at a glance 3 2 to 3 6 G gray scale 17 8 23 4 Groups dialing 7 5 setting up 7 3 H Help List printing 1 1 iMac See Apple inserting space 4 3 installing Multi Function Link Pro See Chapter 12 J jack s converting wall jacks See triplex adapter EXT jack on MFC external telephone 2 9 TAD answering machine 2 9 L LCD Liquid Crystal Display 3 1 location for MFC choosing 2 2 Macintosh G3 See Apple maintenance routine cartridge See cartridge cleaning See cleaning manual mode receive 5 1
154. ns seen 10 4 RT 10 5 PA sei Bhat ale BERR Rael 10 5 POSTET eid e niet iet 10 5 Walk Up Video Printing eene 11 1 Getting Started sse eene 11 1 Setting Up Video Print Mode see 11 2 Black and White Video Printing 11 2 Changing Default Settings sene 11 3 Setting Video Printing Quality sese 11 3 Setting Video Type cerent ette tenete eate erus 11 4 Setting Print Size sss 11 4 Video Capture from the PC eene 11 4 TABLE OF CONTENTS Setting Up the Brother MFC and PC to Work Together ea eee EErEE EERE EES EEE ESFE REIESE 12 1 Using the Brother Machine with Your PC 12 1 Before You Install Multi Function Link Pro 12 1 If You Don t Have a CD ROM Drive 12 1 Computer Requirements sese 12 2 Using a USB Cable to Connect the MFC to the PC Using Windows 98 Only sse 12 2 Installing Brother Software Using a USB Cable 12 4 Using the Bundled Parallel Cable to Connect the MEC to 12 10 Choosing the Software to Install 12 11 Install Multi Function Link Pro sss 12 11 Install Printer
155. nsmission When you have a MEMORY FULL message the MFC cannot continue scanning pages into memory before sending However you can turn on REALTIME TX Insert the original in the feeder or on the scanner glass Press Function 1 3 8 To change the default setting press or to select ON or OFF and press 8 Go to Step 5 OR For the next fax transmission only press or BJ to select NEXT FAX ONLY and press fej For the next fax only press or to select ON or OFF and press ej Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 Enter fax number and press 521 Checking the Jobs Status Check memory for unsent jobs If no memory is clear the screen displays NO JOB WAITING See Canceling Jobs in Memory page 6 7 If the machine is idle press Function 1 4 OR If the MFC is busy press S If you have multiple jobs waiting use 6 or BJ to scroll through the list Press to exit SETUP SEND Canceling Jobs in Memory You can cancel tasks you ve scheduled such as Polling Transmit as well as all faxes waiting in Memory If jobs are waiting they appear on the display otherwise the screen displays NO JOB WAITING 1 Press Function 1 4 2 If you have more than two jobs waiting use or BJ to select the job you want to cancel and pre
156. ntil the pages print clearly 3 Close the rear cover 22 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE gt Printing or Receiving Faxes p Phone Line or Connections p Sending Faxes p Handling Incoming Calls TROUBLESHOOTING AND ROUTINE MAINTENANCE If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips Difficulty Suggestions Condensed Print and Horizontal Streaks Top and Bottom of Sentences Are Cut Off If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Brother Customer Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal Vertical Black Lines When Receiving Sometimes you may see vertical streaks black lines on the faxes you receive Either your machine s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Clean your primary corona wire see page 22 19 or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother Customer Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal MFC D
157. o for your external two line TAD You will need a fourth line cord if you add a two line telephone 1 Place the two line TAD and the two line telephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the MFC Triplex Adapter Two Line Phone L1 L2 L1 L2 L1 L2 Two Line MFC External TAD You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the MFC s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 2 12 ASSEMBLY AND CONNECTIONS Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the MFC to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you It is advisa
158. oes Not Answer When Called Make sure the MFC is not in MANUAL mode Check for dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your MFC call your Telephone Company to check the line Poor Transmitting Quality Try changing your resolution to FINE or SUPERFINE Make a copy to verify your MFC s scanner operation Transmission Verification Report says Result NG There is probably temporary noise or static on the line Try sending the fax again If the problem continues call the Telephone Company to check your phone line Vertical Black Lines When Sending If the copy you made shows the same problem your scanner is dirty See Cleaning the Scanner page 22 17 Transferring a Fax Call to the MFC If you answered at an external or extension phone press your Fax Receive Code default setting is X51 When your MFC answers hang up 22 7 gt Copy Quality Difficulties gt General Printing Difficulties 22 8 Custom Features on a Single Line Difficulty Suggestions If you have Voice Mail Distinctive Ring an alarm system or any other custom feature on a single line with your MFC it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the sign
159. offer Since your programming is done on the LCD we created step by step on screen prompts to help you program your MFC All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings Function Mode You can access the Function Mode by pressing Function The screen displays Then press 1 for Fax Functions OR press 2 for Printer Functions OR press 3 for Video Functions When you enter Function Mode your MFC scrolls a list of main menu options from which you can choose These menu options appear one after the other on the display Select a menu by pressing 58 when the option appears on the LCD The LCD will scroll the options within that menu You can scroll more quickly through options by pressing 5 Use to scroll backward if you passed your choice or to see options in the opposite order When the screen displays your selection press Sel When you finish a function the screen displays ACCEPTED If you want to exit the Function Mode press 90 ON SCREEN PROGRAMMING 3 1 Function Selection Table You can probably perform most of these programming settings without the Owner s Manuals To help you understand the function selections options and settings that are found in the MFC programs use the Function Selection Table below 1 Fax Functions 1 INITIAL SETUP Function Description Factory Set Page 1 TONE PULSE Select
160. oft Windows Update Specify a location G winseusB Back Next Cancel J 12 4 SETUP BROTHER MACHINE WITH PC 5 Select Recommended and click Next 16 Confirm the choice is Brother MFC USB Composite Device and click Next If the Insert Disk Wizard appears remove the MFL CD ROM and insert the Windows 98 CD ROM to get the Windows standard driver and click OK If you inserted the Windows 98 CD ROM remove the CD ROM and reinsert the MFL CD ROM Click Finish SETUP BROTHER MACHINE WITH PC Add New Hardware Wizard Windows has found an updated driver for this device and also some other drivers that should work with this device What do you want to install C Dne of the other drivers Views List Back Cancel Add New Hardware Wizard Insert Disk Add New Hardware Wizard e Brother MFC USB Composite Device Windows has finished installing the software that your new hardware device requires 8 After MFC USB Composite Device is installed and the Add New Hardware Wizard reappears click Next This wizard searches for new drivers for Unknown Device device driver is a software program that makes hardware device work 9 Select Recommended and click Next Display a list of all the drivers in specific location so you can select the driver you want 10 Select Specify location
161. ons support the TWAIN specification For example Kai s Power Soap is standard software with iMac and it supports a TWAIN driver so Kai s Power Soap can scan images from the Brother machine Importing Images Although Brother does not bundle OCR software for the Macintosh G3 iMac many editing and OCR software products are available for Macintosh G3 iMac Make sure your OCR application supports the TWAIN specification Then you can choose the Brother TWAIN Scanner driver from that application Importing images is independent of the Brother MFC Macintosh G3 iMac software The file formats that are supported depend on the application you are using To check the file formats that are supported run your image editing application and choose the Import option on the File or Edit menu Exporting Images in Other Formats When you use an industry standard TWAIN driver the Brother TWAIN Driver the exportable file formats depend on the software application you are using Typically the more sophisticated or expensive the image editing application the more file formats that are supported To check the file formats that are supported run your image editing application and choose the Export option on the File or Edit menu 23 2 USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC Accessing the Scanner Run your image editing application such as Photoshop Kai s Photo Soap The first time you use the Brother TWAIN driver se
162. or iMac with Mac OS 8 5 8 6 Connect your USB Equipped Apple Macintosh G3 or iMac with Mac OS 8 5 8 6 to your MFC 1 Setup your MFC and make sure that it is working properly 2 Unplug the AC power cord and turn off the AC power to your Macintosh G3 or iMac 3 Connect a standard USB cable to both the and the Macintosh G3 or iMac Installing the Brother Printer and Scanner Drivers 1 Turn on the power to your Macintosh G3 or iMac and Wait for the startup process to be completed 2 Plugin the MFC power cord to turn it on 3 Insert the Brother CD ROM into your CD ROM drive The CD ROM icon will appear on the desktop 4 Double click the Start Here icon in the CD ROM s folder The installer screen will appear View Product Support Informatren 5 Click Install MFC Printer Driver to begin the installation USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC 23 1 6 Click Install MFC Scanner Driver to begin the installation 7 After you have installed the Drivers click View On Line Documentation for operation instructions Restart your Macintosh G3 or iMac so it can recognize the new drivers Using Brother TWAIN Scanner Driver with Your Apple Macintosh G3 or iMac The Brother MFC software includes an Apple TWAIN Scanner driver for Macintosh G3 or iMac This Macintosh TWAIN Scanner driver can be used with any application that supports the TWAIN specification Most image editing applicati
163. or more choices select ZOOM and press 5 Use the dial pad to enter any percentage between 25 and 400 For example press 5 3 to enter 53 Press Using the dial pad enter the number of copies Wait five seconds OR Press Copy again Select AUTO if you want the MFC automatically to reduce the original to fit on the paper size you programmed Function 1 2 6 Oo a 10 4 COPY OPERATIONS Selecting Recommended Ratios Original Paper Recommmended size is size is reduction ratio is LETTER DOCUMENT LETTER 100 LEGAL 100 A4 DOCUMENT LETTER 87 LEGAL DOCUMENT LETTER 75 LEGAL 100 You cannot use Legal size paper on the scanner glass Special Copy Options You can sort multiple pages copy either two or four pages onto one page and create a poster size copy of a photograph 4in1 Page 1 2 4 2in1 Page1 2 Page3 Page4 COPY OPERATIONS 10 5 Poster You can create a poster size copy of a photograph 9 AUTO enlargement or reduction ratio cannot be used if you are copying onto paper that is not the same size as the original You must use a pre set ratio 1 Insert the original in the ADF or on the scanner glass 2 Press Option 3 Press or to select SORT 2in1 4in1 or POSTER and press 5 4 Press Copy 5 U
164. other Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder This allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides three categories of functions 1 Scan directly to a file E mail word processor or graphic application of choice 2 Enhanced copy functions such as Two on One Copying 3 PC Faxing using the Brother MFL Pro PC Fax software Brother MFL Pro Control Center MULT APUNCTION CENTEA LASER USING BROTHER CONTROL CENTER 15 1 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center icon will appear in the task bar If you don t want the Control Center to load automatically you can turn off AutoLoad How to Turn Off AutoLoad 1 Left click the Control Center icon and click Show 2 When the Control Center icon appears left click on the Smart Click f ads Control Center button A dialogue box with a check box labeled AutoLoad Pop up will appear Pop Up Setting v AutoLoad Pop Up Global Scanner Settings Faxing Filing and Copying x Resolution 100x100 Color Mode Black amp White
165. ou access this application the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen If you change the settings you can upload them directly to the MFC Select the MFC Remote Setup icon from the Multi Function Link Pro program group The Remote Setup screen will appear 24 Remote Setup Brother MFL Pro a ae COMPANY 908 575 8790 800 284 4329 USING MULTI FUNCTION LINK PRO SOFTWARE Multi Function Link Pro Main Menu The Multi Function Link Pro Main Menu is the application used for all fax sending and receiving operations It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions The Main Menu can be accessed through the Brother Multi Function Link Pro program group A Multi Function Link Pro File View Start Setup Help 5 amp Status Ready Last received fax From Result Last sent fax To Result Unread No new faxes Sending a Fax from Your PC Sending a Quick Fax A QuickFax is a cover page only fax with a message This option is very useful when you want to fax a quick short message from your PC X 1 From the Main Menu select the QuickFax I button OR Select QuickFax from the Start pull down menu The QuickFax screen will appear 2 Enter the Fax number Name and Company information in the appropriate fields on the screen OR Se
166. ouch key 05 press One Touch key 05 For Speed Dial location 09 press peedDial then press 0 9 on the dial pad The display shows 05 09 When you re finished adding numbers press Sel Use the dial pad and the chart on page 4 2 to enter a name for the group and press 5 For example NEW CLIENTS Press to exit You can print a list of all One Touch and Speed Dial numbers See Chapter 9 Printing Reports If you lose electrical power numbers stored in memory will not be lost AUTO DIAL NUMBERS AND DIALING OPTIONS 7 3 Dialing Options T e OND 7 4 When you dial an auto dial number the screen displays the name you ve stored or if you haven t stored a name the fax number you ve stored Searching Telephone Index You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 Insert the original s in the ADF or on the scanner glass Press then enter the first letter of the name you re looking for Press or 5 to search the memory When the screen displays the name you want to call press to begin dialing One Touch Dialing Insert the original s in the ADF or on the scanner glass Press the One Touch key of the location you want to call Press Bian If you try to use a One Touch or Speed Dial location with no number
167. our PaperPort folder Other Folder Select this checkbox to scan the original as another file type and or into another directory folder 15 6 USING BROTHER CONTROL CENTER File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files PaperPort 4 0 Files PaperPort 3 0 Files Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG FlashPix FPX HFX Fax Files HFX To Search your system for the directory and folder you want click the Browse button Click OK to save your settings USING BROTHER CONTROL CENTER 15 7 Send Scan to E mail r Scanner Setting Modify Settings r EMail Application EMail Application JMS Outlook gt EMail Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Email Application Email P
168. p the computer such as drivers for Zip Drives External CD ROM Drive etc Suggested areas to check Load Run command lines in the win ini file or the Statup Group 4 Check with you computer manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parallel Port Mode ECP LCD does not show Video Press Copy Capture Ready Check the video cable connection to the MFC s RCA pin jack Check that the video equipment is sending a signal video equipment is turned on and set to the correct setting I cannot print from my application software Check that the DOS application software interface settings match those of your printer for example if you are using a parallel printer cable you would probably set your DOS software printer port to LPT1 Check for an error message on the LCD The machine prints but it prints incorrect information Sometimes it prints a couple of characters and then ejects the pages etc This is an indication that your application printer emulation Prints setting and the machine s printer emulation do not match Check your application software to make sure you selected the correct printer driver The machine emulates HP LaserJet IIP Try setting the machine to HP emulation in Remote Printer Console and then select the HP LaserJet IIP printer in your application software TROUBLESHOOTING AND R
169. page and select a comment set the contrast or resolution send using overseas mode or delayed fax timer polling transmission or real time transmission After each function is accepted the display will ask if you want to enter other settings Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to the next step Faxing from the ADF Automatic Document Feeder The ADF can hold up to 50 pages feeding each one individually through the MFC Use standard 20 Ib 75g m paper when using the ADF Always fan the pages well before placing them in the feeder Temperature 68 F 86 F 20 C 30 Humidity 50 70 Paper Xerox 4200 20LB LTR Xerox 4024 24LB LTR DO NOT use curled wrinkled folded ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric To fax this kind of document see Faxing from the Scanner Glass page 6 3 B Make sure documents written with ink are completely dry SETUP SEND 6 1 B Originals to be faxed must be from 5 8 to 8 5 inches wide and 5 to 14 Ju Originals are inches long Face U Insert originals face up 2 in the ADF top edge first 05 Te S Zw Document Q Adjustthe paper guides ps SLAT Stopper to fit the width of your x eR original 3 Stagger the pages Then pla
170. pliant See the Installation section of this manual for details The REN is useful in determining the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENS of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If your machine damages the telephone line the telephone company may discontinue your service temporarily If possible they will notify you in advance If advanced notice is not practical you will be notified as soon as possible You will be informed of your right to file a complaint with the FCC IMPORTANT INFORMATION 21 1 Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service If you experience trouble with your machine please contact a Brother Authorized Service Center for information on service or repair The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning If you are
171. ptember or 10 for October 4 Enter two digits for the day and press 56 For example 06 5 Enter the time in 24 hour format and press Set For example enter 15 25 for 3 25 PM 6 Press 50 The screen now displays the date and time you set and displays it whenever the MFC is standing by INITIAL SETUP 4 1 4 2 Setting Station ID You can store your name fax number and telephone number to be printed on all fax pages you send See Composing Electronic Cover Page page 6 7 Press Funcion 1 1 3 Enter your fax number up to 20 digits and press You must enter a fax number to proceed Enter your telephone number up to 20 digits and press 5 If your telephone number and fax number are the same enter the same number again This number appears on Cover pages Press Sel Use the dial pad to enter your name or your company name up to 20 characters and press 88 See Entering Text below Press 80 The screen returns to the date and time If your Station ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing Entering Text When you are setting certain functions such as the Station ID you may need to enter text into the MFC Most number keys have three or four letters printed above them The keys for 0 4 and X don t have printed letters because they are used for special characters By pr
172. ption Document Type the MFC returns to its default O O settings when you finish copying You can try different combinations of settings for best results Copy Contrast If an original is in the ADF or the scanner glass you can adjust the copy contrast to make copies darker or lighter The default setting is normal 1 Press Contrast 2 Press to make a copy lighter or gt to make copy darker and press 58 Normal 3 Press Copy 4 Using the dial key pad enter the number of copies 5 Wait five seconds OR Press again COPY OPERATIONS 10 3 Document You can select the Copy resolution for your type of original The default setting is AUTO which is used for documents that contain both text and photographs TEXT is used for documents containing only text PHOTO is used for copying photographs 1 Insert the original the ADF or on the scanner glass Press Document Type N Press or 9 to choose document type and press 58 Press Copy Using the dial key pad enter the number of copies Wait five seconds OR Press again on amp CO Enlarged or Reduced Copies 1 Place the original in the ADF or on the scanner glass 2 Press Enlarge Reduce 3 Press or DJ to choose an enlargement or reduction ratio You can reduce to AUTO 93 87 7596 50 or 25 of the original size OR You can enlarge to 120 125 141 150 200 or 400 OR F
173. r a swimming pool or in a wet basement Do not use the machine s telephone during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak Use only the power cord indicated in this manual IMPORTANT INFORMATION 21 5 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Trademarks Brother is a registered trademark of Brother Industries Ltd The brother logo is a registered trademark of Brother Industries Ltd Multi Function Link Pro is a registered trademark of Brother Industries Ltd Copyright 1996 2000 Brother Industries Ltd All rights reserved Copyright 1996 2000 Smith Micro Software Inc All rights reserved Copyright 1996 2000 ScanSoft All rights reserved TextBridge and PaperPort are registered trademarks of ScanSoft Inc Windows Microsoft MS DOS Excel and Word are registe
174. r cartridge is left unpacked for a long period of time the toner life is shortened BM You can use only a genuine Brother toner cartridge TN 430 or TN 460 which is specially formulated to ensure top print quality Using another brand of toner cartridge may void your machine s warranty 4 Gently rock the toner cartidge from side to side five or six times to distribute the toner evenly inside the cartridge 5 Remove the protective cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 21 6 Install the new toner cartridge into the drum Drum Unit unit until it clicks into place 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the home position before reinstalling the drum unit assembly 8 Reinstall the drum unit and close the front cover Replacing the Drum Unit The machine uses a drum unit to create print images on paper If the screen displays CHANGE DRUM SOON the drum unit is near the end of its life and it is time to purchase a new one Even if the display shows CHANGE DRUM SOON you may be able to continue printing without having to replace the drum unit for a while However if there is a noticeable deterioration in the output print quality even before CHANGE DRUM SOON is shown then the drum unit should be replaced You should clean the machine when you replace the drum unit See page 22 18 to 2
175. rase the number press when the cursor is to the left of the digits If you want to change a digit use or DJ to position the cursor under the digit you want to change then type over it Follow the directions from Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers AUTO DIAL NUMBERS AND DIALING OPTIONS Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Sat First you ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key Finally you can have up to six small Groups or you can assign up to 131 numbers to one large Group See Broadcasting page 7 5 You can include up to 31 One Touch numbers and up to 100 Speed Dial numbers If you broadcast to more than the maximum locations available you will be unable to set up transmissions using Dual Access and the Timer See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 Press Function 1 5 3 Select a One Touch key where you wish to store the Group number For example press One Touch key 02 for Group 1 Use the dial pad to enter the Group number and press Se For example press 1 for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One T
176. red trademarks of Microsoft in the U S and other countries NetCentric and FaxStorm are registered trademarks of NetCentric Corporation TrueType is a trademark of Apple Computer Inc Centronics is a trademark of Genicom Corporation Epson is a registered trademark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation Hewlett Packard is a registered trademark and HP LaserJet II IIP and IID are trademarks of Hewlett Packard Company IBM IBM PC and Proprinter are registered trademarks of International Business Machines Corporation Hammermill copyplus white is a registered trademark of International Paper All other terms and brand and product names mentioned in this manual are registered trademarks of their respective companies 21 6 IMPORTANT INFORMATION 02 Troubleshooting and Routine Maintenance Troubleshooting Brother fax back system Brother Customer Service has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to send faxes to any fax machine not just the one from which you are calling If you can t resolve a difficulty with your machine using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects USA 1 800 52
177. rencies smudging as they stack in the output bin remove each transparency after it exits amp NS 4 USING BROTHER MACHINE AS A PRINTER 14 5 Simultaneous Printing Faxing Your machine can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending and receiving continues during PC printing copying See Acceptable Paper page 2 5 Choosing Acceptable Paper We recommend that you test paper especially special sizes and types of paper on the machine before purchasing large quantities B Avoid feeding labels with carrier sheets exposed or your machine will be damaged W Avoid using coated paper such as vinyl coated paper Avoid using preprinted or highly textured paper For optimum printing use a recommend type of paper especially plain paper and transparencies For more information on paper specifications consult your nearest authorized sales representative or the place where you purchased your machine B Use label or transparencies that are designed for use in laser printers E For the best print quality we recommend using long grained paper E If you are using special paper and the paper has problems feeding from the paper cassette try again using the manual feed slot E You ca
178. replacing the memory board s with approved replacements Any damage to the product the memory board s to be inserted therein or otherwise caused as a result of improper installation including installation of other than approved memory boards s is not covered by the Limited Warranty If you do not feel comfortable with the installation of approved memory board s contact a Brother Authorized Service Center to perform the installation of the memory board s for you If you elect to use a Brother Authorized Service Center you will be responsible for a moderate service charge For the name and location of a convenient Authorized Service Center please call 1 800 521 2846 NOTICE DISCLAIMER OF WARRANTIES iii BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only This warranty gives you certain rights and you may also have other rights that may vary from state to state This warranty is given only to the end use purchaser of the accompanying product referred to in this warranty as this Product What is covered Brother warrants to you for the Warranty Period that there are no defects in the materials workmanship or Year 2000 compliance of this Product The Warranty Period is 1 year from the date you purchased this product The Warranty Period for consumable items such as Toner Drums etc is 90 days from the date of purchase or the rated life of the Consumable item whichever is shorter W
179. riginals in the ADF plug the cable from your video camera s Video Out jack into the Brother machine s RCA pin jack Play the video When the Brother machine begins receiving the video signals the machine s screen displays Press when you see the picture you want to capture and print If you want to print multiple pages use the dial pad to enter the number of copies up to 99 Wait five seconds OR Press Co again The machine begins printing and beeps when finished If the Brother machine is not receiving video signals will not work However if there is an original in the ADF the machine will print a copy 11 2 WALK UP VIDEO PRINTING Changing Default Settings Press and 3 to change default settings for video printing 1 Quality HIGH 2 Video Type MOVING 3 Print Size 5 75 x 4 25 By pressing Function 3 and a number you can adjust video printing settings as shown in the following chart Press or to move through the selection for each setting Press 58 to save your selection Press and 3 1 QUALITY FE QUALITY NORMAL QUALITY HIGH 2 VIDEO TYPE VIDEO MOVING VIDEO STILL 3 PRINT SIZE SIZE 5 75 X4 25 SIZE 4 X3 SIZE 4 X3 X6 is default Setting Video Printing Quality 4 Press Function 3 1 The screen displays 1 QUALITY 2 Press or DJ to select a quality QUALITY HORMAL and press fet
180. rinter status as it reports the current status or errors on your PC screen Bi directional Parallel Interface The Brother machine s parallel interface enables it to send memory and printer setup information to the computer Enhanced Memory Management The Brother machine has its own Data Compression Technology which automatically compresses graphic data and downloads font data efficiently into the machine s memory With the machine s standard memory you can avoid memory errors and print most full page 600 dpi graphic and text data including larger fonts USING BROTHER MACHINE AS A PRINTER 14 1 Printing From Your Multi purpose Paper Cassette The machine s multi purpose paper cassette can be adjusted to feed many sizes of paper letter legal A4 B5 and 5 plain paper When the machine receives print data from your computer it loads paper from the paper cassette Insert the sheet of paper with the side you wish to print on face down in the paper cassette W Select the print command from your PC Your PC sends a print command and data to the machine The machine displays the date and time and RECEIVING DATA If there are more pages the machine begins to print the next page automatically When printing is finished it returns to online status You may select the proper paper source paper size and page orientation in your application software If your application software does not support your custom paper siz
181. ructions are in the On Line Documentation and Help files on the CD ROM B View Online Documentation View Product Support Information This is a page of all Brother support numbers B View Product Support Information Brother Web Link Brother Web Link visits the Internet Brother Home Page on the World Wide Web You can find more information about Brother products from product specification sheets to Frequently Asked Questions FAQ s You must have service with an Internet service provider Exit Click Exit to exit the CD ROM window or click Return to return to the previous window SETUP BROTHER MACHINE WITH PC 12 11 Installing the Brother Software For Parallel Interface IMPORTANT To install the software using Windows NT Workstation Version 4 0 you must be logged on as the Administrator After Multi Function Link Pro is installed restart Windows NT a second time and again log in as the Administrator so you can complete the Remote Setup application After you have completed Remote Setup log in using your normal User name Overview of Basic Steps 1 Insert the Brother CD ROM into your CD ROM drive 2 Enter the command for your version of Windows if needed 3 Select the software option that suits your needs 4 Follow the installation instructions 1 Insert the Brother CD ROM into your CD ROM drive 2 Enter the command for your version of Windows if needed After you insert the Brother CD R
182. s or DJ to choose position 5 or 6 for your customized comment and press Sel Use the dial pad to enter your customized comment and press 5 See Entering Text page 4 2 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit Cover Page for Next Fax Only Make sure the Station ID is set up See page 4 2 This feature does not work without the Station ID You can set the fax to send a cover page with a particular fax This cover page will include the number of pages in your original Insert the original in the ADF or on the scanner glass Press Function 1 3 1 When the screen displays NEXT FAX ONLY press 5 or BJ to select ON or OFF and press 5 or BJ to select one of the standard or custom comments and Press IN N Press press elj Enter two digits to indicate the number of pages you are sending and press el Enter 0 0 to leave the number of pages blank If you make a mistake press to back up and reenter the number of pages SETUP SEND Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Enter the fax number you re calling Press Stat Always Send Cover Page Make sure Station ID is set up This feature does not work without the Station ID See Setting Station ID page 4 2 You ca
183. s available 24 hours a day 7 days a week You can use the system to send faxes to any fax machine not just the one from which you are calling If you can t resolve a difficulty with your MFC using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects USA 1 800 521 2846 From within Canada 1 800 681 9838 The Brother fax back system number USA Only has been preprogrammed on One Touch key 01 Frequently Asked Questions FAQs You can find more information about Brother products on the World Wide Web From product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at http www brother com Brother Bulletin Board Brother s Bulletin Board Numbers are USA 1 888 298 3616 From within Canada 1 514 685 2040 For Customer Service USA 1 800 284 4329 voice 1 908 575 8790 fax From within Canada 1 800 853 6660 voice 1 514 685 4898 fax From within Montreal 1 514 685 6464 voice ORDERING ACCESSORIES AND SUPPLIES i Ordering Accessories and Supplies For best quality results use only genuine Brother accessories available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of Broth
184. s dialing mode TONE 4 1 2 DATE TIME Enter date and time for 4 1 LCD display and heading on transmissions 3 STATION ID Program name fax 4 2 number and telephone number to appear on each transmitted page 4 BEEPER Adjust volume level LOW 4 3 of beeper 5 SLEEP MODE Conserve power 00 MIN 4 4 6 DELAYED TIMER Sets the time of day for 00 00 4 5 delayed faxes You can accept it or enter another time when you scan each fax into memory in Delayed Fax 7 SPEAKER VOLUME Adjust speaker volume LOW 4 4 8 RING VOLUME Adjust volume of ringer LOW 4 4 9 AUTO DAYLIGHT Changes for Daylight OFF Savings Time automatically 4 5 3 2 ON SCREEN PROGRAMMING 1 Fax Functions continued 2 SETUP RECEIVE Function Description Factory Set Page 1 ANSWER MODE Choose the mode that best FAX 5 1 suits your needs FAX EXT TEL TAD MANUAL 2 RING DELAY Number of rings before RING DELAY 04 5 2 MFC answers 3 EASY RECEIVE Receive fax messages ON 5 2 without pressing the Start key 4 REMOTE CODE Enter code to activate the ON 51 5 5 from a remote location 5 REDUCTION Reduces size of image AUTO 5 3 6 PAPER Selects size of paper for LETTER 5 3 receiving faxes 7 PRINT DENSITY Prints faxes darker or 5 4 lighter 8 POLLING RX Sets up your MFC to poll OFF 5 6 another fax machine 9 TONER SAVE Increases life of toner OFF 5 4 cartridge 0 MF LINK Turn on if
185. se Paging or Fax Forwarding you must set Fax Storage to ON Programming a Paging Number When Paging is selected your MFC dials the pager number you ve programmed and dials your Personal Identification Number PIN when connected to activate your pager and let you know you have a fax message in the memory 1 Press Function 1 7 1 2 Press or QJ until the screen displays PAGING and press amp 3 Enter your pager phone number up to 20 digits followed by H and press 6 Do not include the area code if it is the same as that of your For example 1 8 e 6 5 5 5 C t 2 3 4 4 If your pager requires a PIN enter the PIN press 8 press RedalPause enter your MFC telephone number followed by and press 5 For example 1 2 3 4 5 J tRedav Pause 1 8 0 0 5 2 Ct 2 8 4 OR If you do not need a PIN press RedialPause enter the fax number of your then press tt amp and press 6 For example Redial Pause 1 8 0 0 5 2 C1 2 8 eH 5 Press to exit You cannot change a Paging number or PIN remotely Press RedialPause for each 3 5 second delay as needed REMOTE FAX OPTIONS 8 1 Programming a Fax Forwarding Number When Fax Forwarding is set to ON your MFC stores the received fax in memory then dials the fax number you ve programmed and forwards the fax message 1 Press Funcion 1 7
186. sh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it Scanning Area 4 Insert original in the ADF of the Brother MFC again 5 Adjust the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the Scanner Setup dialog box as needed 6 Click Start This time only the selected area of the original will appear in the Scanning Area 7 In your editing software application refine the image as usual USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC 23 7 23 8 USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive ADF Automatic Document Feeder Originals can be placed in the ADF and scanned one at a time automatically All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Automatic E Mail Printing Software application that automatically prints incoming e mail messages on the MFC on CD ROM 1 automatic fax transmission Sending a fax without pressing Hook Automatic Redial A feature that enables your MFC to redial the last fax number if the original fax did not go through because the line was busy Backup Print Sets your MFC to print a copy of faxes that are received and stored i
187. sing the dial pad enter the number of copies 6 Wait five seconds OR Press again 10 6 COPY OPERATIONS IF Walk Up Video Printing Getting Started Walk Up Video Printing lets you use your MFC connected to your camcorder digital camera video game or VCR to view a video on the attached equipment The video signal and the output you create are NTSC National Television System Committee This is not compatible with any other standard With no originals in the ADF plug the cable from you video camera s Video Out jack into the MFC s RCA pin jack Play the video Some camcorders digital cameras video games or VCRs do not correctly conform with NTSC standards Then you would not be able to capture video signals 9 You can do video printing only on Letter Legal and A4 size paper You can not copy in the scanner glass when you connect video equipment to the machine WALK UP VIDEO PRINTING 11 1 Setting Up Video Print Mode Whenever you connect video equipment to the Brother machine Enlarge Reduce Contrast and turn on the video signal the machine s Copy keys automatically p Option Document Type switch to video printing mode and the screen displays As soon as you turn off the video equipment or disconnect it the Copy keys return to normal Copy mode If you have too much in memory you cannot access video printing mode Black and White Video Printing 1 2 T With no o
188. single PC so you can print e mail in each account automatically W Automatic access to your specifed POP3 server at the specifed time You can specify the time when the Brother Automatic E Mail Printing automatically accesses the server to check for new mail W Provides an In Memory printer driver You can receive and print e mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content Before You Use this Software Please read Using Automatic E Mail Printing in the On Line Documentation on the CD ROM and in the Brother fax back system and check the online README WRI file in the root directory of CD ROM 1 for last minute important information and troubleshooting tips not included in the On Line Documentation Look for updates at www brother com which will be listed under your model number See page 19 2 USING AUTOMATIC E MAIL PRINTING 19 1 To Look for Software Updates at www brother com 1 Select your country and click Go 2 Under Facsimile Multi Function Phone System banner click Software 3 Click Windows 3 1 95 98 NT 4 0 4 Select the application or product category you want To Access the On Line Documentation After you have installed the Brother driver s for your model and operating system click View On Line Documentation for operation instructions 19 2 USING AUTOMATIC E MAIL PRINTING
189. smission of these messages will begin at the time of day you enter in Step 3 If you have set up a time of day in the Delayed Timer function page 4 5 you can accept it or enter another time for this fax 1 Insert the original in the ADF or on the scanner glass 2 Press Funcion 1 3 6 3 Accept the displayed time or enter another time for this fax and press 5 For example enter 19 45 for 7 45 PM 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings 5 Enter the fax number 6 Press Str The MFC starts scanning the document into memory It will wait until the time you have entered to send the fax The number of pages you can scan into memory varies with the data they contain 6 10 SETUP SEND o Delayed Batch Transmission Before sending the delayed faxes your Brother machine will economize by sorting all the messages in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Function 1 3 9 Press or to select ON or OFF and press Press to exit Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with s
190. solution for the attachment Scan to Word Processor enables you to scan a text document run ScanSoft TextBridge OCR and insert the text original not graphic image into a word processing file with just two mouse clicks You have the option of selecting the destination word processing program such as Word Pad MS Word Word Perfect etc USING BROTHER CONTROL CENTER 15 3 Scan to Graphic Application allows you to scan an image directly into any graphic viewer editor application You can select the destination application such as MS Paint or Corel PhotoPaint Copy Operations Copy allows you to use the PC and any Windows printer driver for enhanced copy functions You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC Two on One Copy allows you to use the Two on One page feature of the Brother printer driver to copy two original pages onto a single output page This feature creates a thumbnail of each page and prints both images on a single page PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother MFL Pro fax software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click t
191. ss et OR If you have one job waiting press Sto 3 Press 1 to cancel OR Press 2 to exit without canceling 4 Press to exit If the fax machine is busy press then follow Steps 2 through 4 to cancel a job Basic Sending Operations Composing Electronic Cover Page The cover page is generated at the receiving party s machine Your cover page includes the name stored in the One Touch or Speed Dial memory If you re dialing manually the name is left blank See One Touch Dialing and Speed Dialing page 7 4 The cover page indicates your Station ID and the number of pages you re sending If you have Coverpage Setup set to ON Function 1 the number of pages remains blank See Setting Station ID page 4 2 You can include a comment on your cover page SETUP SEND 6 7 Instead of using one of the pre programmed comments above you can enter one of two customized messages Up to 27 characters long Use the chart on page 4 2 to help enter characters See Composing Your Own Comments page 6 8 Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each fax you send However you can set up your cover page and cover page comments in advance The Cover Page Setup and Cover Page Message functions change the default settings Composing Your Own Comments You can set up two custom comments Press Funcion 1 3 2 Pres
192. ss the Scanner Configurations screen 15 5 Perform an Operation from the Control Center Screen 15 6 Scan tO lile a RUINA 15 6 Scannet Settings ege ob Dune ODORE tois 15 6 Destination Polder an ose e tete ance 15 6 Send Scan to E mall e oonoco orem pot EHE 15 8 Scanner Settings 15 8 Emal Application soe rm RERO REPE EUER RRE Ereni 15 8 xii TABLE OF CONTENTS File Attachments eene eene nennen nnne 15 9 Conversi n OpLOnS sesers enirere e ra aN E EE ER E 15 9 Show QuickSend Menu sess 15 9 QuickSend List essesssseseeseeeeeenenn nennen 15 10 Send Scan to Word Processor see 15 11 SENES E 15 11 Word Procesor eerte pre tr iHe rH AREE 15 11 User Defined Button esee 15 13 SCAMMER 15 13 Target Application eseseseseeeeeeeenrnnenene 15 13 Copy Two on One Copy seen 15 14 Scanner Settings essere 15 14 Copy SettinBS eee et ip Ee Eure 15 14 senda 15 15 Scanner Settings aie Ere 15 15 FAX SOUS eee rr ER axe 15 16 7 Using Multi Function Link Pro 16 1 E Introduction 16 1 Bro
193. st the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your MFC Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter L1 L2 L1 L2 RJ11 RJ14 ASSEMBLY AND CONNECTIONS 2 11 Installing MFC External Two Line TAD and Two Line Telephone When you are installing an external two line telephone answering device TAD and a two line telephone your MFC must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the MFC on Line 2 which is our assumption in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or LI L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your MFC and tw
194. stalling the Drum Unit Assembly with Toner Cartridge 1 Unpack the drum unit assembly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge prevent damage to the drum do not expose it light for longer than a few minutes 2 Open the front cover of the machine Insert the drum unit assembly into the machine 4 Close the front cover 2 4 ASSEMBLY AND CONNECTIONS Acceptable Paper Paper Type Paper Size Multi purpose cut sheet Paper Cassette 1 Letter Legal A4 A5 ISO B5 Executive A6 2 75 8 5 4 57 14 inches 70 216 x 116 356 mm Manual Feed Slot cut sheet Letter Legal A4 A5 B5 JIS ISO Executive A6 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm COM 10 Monarch C5 DL 2 75 8 5 4 57 14 inches 70 216 x 116 356 mm Day Timer J K L 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm 2 75 8 5 4 57 14 inches 70 216 x 116 356 mm envelopes post cards organizer labels and transparencies We Recommend Cut sheet Labels Transparencies Xerox 4200 Avery laser label or equivalent 3M CG3300 for laser printers or equivalent Paper Capacity of Paper Cassette Multi purpose Paper Cassette 1 Front Output Bin Max paper height is 1 06 inches 27 mm use the guides or approx 250 sheets of 20 Ib 75 g m Letter
195. stored in it you hear a warning sound and screen displays NOT REGISTERED The display returns to normal after 2 seconds Speed Dialing Insert the original s in the ADF or on the scanner glass Press Speed Di then press the two digit Speed Dial number Press Star Pause Press RediallPause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redia Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to retry the number If you re sending a fax automatically and the line is busy the machine will redial automatically up to three times at 5 minute intervals AUTO DIAL NUMBERS AND DIALING OPTIONS Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the key you can include Groups One Touch locations Speed Dial locations and up to 50 manually dialed numbers If you did not use up any locations for Groups access codes or credit card numbers you can broadcast faxes automatically to up to 182 locations However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer Although the easiest way to broadcast is to press Group keys you can include
196. t also provide a valid major credit card number Your credit card will be charged up to the cost of a new USA BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only Product if i you do not return your original Product to Brother within five 5 business days ii the malfunctions of your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service with return instructions and prepaid return airbill Follow the return instructions You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase bill of sale Retain your original accessory items and a copy of the return airbill signed by the courier Limitations Repair or replacement as described above is your sole and exclusive that is your only remedy if this Product is defective Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement Brother shall not be liable for any direct indirect inci
197. t it as the default by choosing the Select TWAIN Source menu option Aferward for each original you scan choose TWAIN Acquire for example File gt Import gt TWAIN gt Acquire The Scanner setup dialog box will appear Brother MFLPro Scanner Image Scanning Area Resolution 200 x 200 dpi Color Black amp White Scanning Area Letter 8 5x 11 in Width 8 5 1 Length 11 Unit mm inch Miscellaneous Adjust Image k O Use Photo Paper SSS Default Cancel Start PreScan Scanning a Document into Your Macintosh G3 or iMac 1 Insert the document s in the ADF of the MFC 2 Adjust the following settings if needed in the scanner setup dialog box Resolution Gray Scale Black amp White Gray Error Diffusion True Gray Brightness Contrast Size 3 Click Start When the scanning is finished the image will appear in your graphics application USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC 23 3 Settings in the Scanner Window Image Resolution Resolution Choose the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but can achieve a finer scanned image Brother MFLPro Scanner 100 x 100 dpi Image 150x 150 dpi Scanning Area Resolution v 200x 200 dpi Ho 6 300 x 300 dpi
198. t management application where you can view received faxes and scanned originals Pause Allows you to place a 3 5 second delay in the dialing sequence stored on One Touch and Speed Dial numbers Photo Mode A resolution setting that uses varying shades of gray for the best representation of photographs polling The process of a fax machine calling another fax machine to retrieve waiting fax messages printer alarm Audible alarm when the printer is not able to print print reduction reduces the size of incoming faxes Pulse A form of dialing on a telephone line GLOSSARY G 3 Real Time Transmission When memory is full send documents in real time remote retrieval access The ability to access your MFC remotely from a touch tone phone remaining jobs You can check which jobs are waiting in memory and cancel jobs individually remote retrieval access code The four digit code 159 that allows you to call your MFC to retrieve fax messages or change fax storage settings remote activation allows you to transfer a fax call answered at an external or extension phone to the MFC resolution The number of vertical and horizontal lines per inch See Standard Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX mode Ring Volume Volume setting for the MFC s ring Rotary A form of dialing on a telephone line scanning The process of sending an electronic image of an original paper document into your comp
199. ta is cleared from the memory USING BROTHER MACHINE AS A PRINTER 14 7 Printing the Internal Font List You can print a list of the machine s internal or resident fonts to see how each font looks before you select it Press Funcion 2 1 1 Press Sat The machine prints the list Press to exit Printing the Print Configuration List You can print a list of current printer settings Press Functor 2 1 2 Press Stat The machine prints the settings Press to exit Restoring Factory Default Settings You can return the machine to original factory settings Permanent fonts are restored but macros are cleared You can change user settings using the Remote Printer Console program See page 14 1 Press funcion 2 2 1 Press 1 to restore the factory settings OR Press 2 to exit without making a change Press to exit Printing PC Data in Hexadecimal You can print data as hexadecimal values to check data errors and problems If you select HEX DUMP MODE all PC data is printed hexadecimal To turn hexidecimal mode off press then and at the same time Press Funcion 2 2 2 Press 1 to set PC to hexidecimal mode OR Press 2 to exit without making a change Press to exit 14 8 USING BROTHER MACHINE AS A PRINTER 7 D Using the Windows Based tV Brother Control Center For Windows 95 98 and NT 4 0 Only Brother Control Center The Br
200. tall click on that name in the Software Installation window and follow the instructions on the screen The last step will be to restart Windows and access the Software Installation window again to install the next application Click on Install Multi Function Link Pro Software and follow the prompts on the screen After you install the Multi Function Link Pro Software and restart your PC the MFC Remote Setup dialog box will be displayed on your PC screen MFC Remote Setup allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC When you access this application the settings on the MFC will be displayed on your PC so you can change them as needed and then download them to the MFC After you finish installing the software you can click on On Line Documentation to access on line documentation for Multi Function Link Pro and ScanSoft PaperPort SETUP BROTHER MACHINE WITH PC 12 13 The On Line Documentation window appears Install Adobe Reader View MFL Pro Documentation View PaperPort Documentation ON LINE DOCUMENTATION View Product Support Information Brother Web Link Back to Menu 5 Inthe On Line Documentation window click on Install Acrobat Reader and follow the prompts on the screen You must install Acrobat Reader before you can view on line documentation Helpful Hints for Windows 3 1x or Windows 95 98 B For Windows
201. the handset of an extension phone connected to another wall jack just replace the handset and your MFC does the rest Selecting OFF means you ll have to activate the MFC yourself by pressing Ho then to receive See Manual Transmission page 6 5 OR by pressing if you are not at your MFC See Operation from Extension Telephones page 5 5 If Easy Receive is OFF and an original is in the ADF press Hook then Stari then 2 to activate the MFC If you ve set the feature to ON but your MFC doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 1 If you send faxes from a computer on the same phone line and the MFC intercepts them set Easy Receive to OFF Press Function 1 2 3 Use or BJ to select ON or OFF and press Press to exit Turning on Cassette 2 When CASSETTE 2 is set to ON you can set paper size reduction setting and the cassette usage See Printing a Reduced Incoming Document page 5 3 and Setting Paper Size page 5 3 Press Function 1 0 4 Press or BJ to select ON or OFF and press 58 Press to exit SETUP RECEIVE Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage If you choose AUTO your MFC chooses the level of reduction for you If you purchased and attached the optional Cassette 2 you can select the reduction ratio for ea
202. ther Resource Manager 16 1 Remote Setup 16 2 Multi Function Link Pro Main Menu eee 16 3 Sending a Fax from Your PC eee 16 3 Sending a Quick 16 3 Sending a Fax from the Main Menu sese 16 4 Sending a Fax from a Windows Application 16 4 Receiving Faxes into the PC eee 16 5 Checklist for the MFC seen 16 5 Checklist for Your PG eerte ere rere 16 5 Viewing Received Faxes esses 16 6 d Using ScanSoft PaperPort for Brother TextBridge 17 1 7 Using the Scan Keys roser 17 1 Using the Control Panel Keys For Windows 95 98 and Windows NT 4 0 Only o cccccccsecseseseseeceseteeeeeeeeseseeseseseneeeees 17 1 SCAM TIM AREY TROMPE 17 1 Keine er 17 2 S an to E mail onte cette re ere dr rire eres 17 2 Using ScanSoft PaperPort and TextBridge 17 3 Viewing Items in ScanSoft 17 4 Organizing Your Items in Folders sess 17 4 Links to Many Other Applications eee 17 5 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit sse 17 5 Importing Items from
203. thorized Service Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother or its Authorized Service Center will repair or at Brother s option replace the Product with a product that performs the same functions and performs as well as the original Product Brother reserves the right to supply refurbished or remanufactured replacement products provided that the replacement products conform to the manufacturer s specifications for new products The repaired or replacement product will be returned to you at no cost Exchange Service Exchange service will expedite in most instances by the next business day the exchange of your non working Product with a refurbished or remanufactured product that conforms to manufacturer s specifications for new products The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Product that is sent to you and must return or be billed up to the cost of a new product your original non working product which shall become the property of Brother You must call Brother Customer Service and if the representative cannot correct the product s malfunction over the telephone and you elect the exchange service you must provide information pertaining to this Product and you mus
204. u Press this key to start scanning a set up and operate your MFC text document ScanSoft Toner Empty Indicator TextBridge will convert it to Blinks when toner cartridge is low editable text and display it in your and stays lit when toner is empty word processor application for Resolution Indicator Lights dn These LEDs show the resolution Scan to E mail mode you selected Press this key to start scanning a an original into your E mail Resolution application setting it up the resolution when you send automatically as an attachment 1 2 INTRODUCTION D Printer Function Keys On OffLine Use this key to turn the printer online ready to receive PC data and offline not ready to receive PC data alternately When the printer is online the LCD displays ONLINE FF Cont When the LCD shows REMAINED DATA you can turn the machine OFFLINE and then press this key to print the data that is in the memory Also it clears operation and machine errors Print Priority When this key is pressed all faxes will be received into memory without first printing They can be printed later Test Reset This key is used to print a test page When it is pressed together with Shift it clears the data from the printer memory and cancels an error status pial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC Copy Function Keys Temporary Settings Enlarge Re
205. ual feed slot above the paper cassette You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper cassette For information about Acceptable Paper see page 2 5 Insert the sheet of paper with the side you wish to print on face up in the manual feed slot Use the manual feed slot to print or copy on envelopes labels card stock or thicker paper USING BROTHER MACHINE AS A PRINTER 14 3 Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to print on face up in the manual feed slot 1 Align the paper at the center of the manual feed slot and insert it all the way 2 Adjust the paper guides to the width of the paper Manual Slot Loading More than One Sheet of Paper 1 Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps 1 and 2 above to load the first page The machine starts printing automatically 2 After the first page is printed the screen displays i Insert the next sheet of paper to resume printing 3 Repeat Steps 1 and 2 until you have finished printing When you use manual feed slot it is best to first press Print Priority This allows you to print PC data without interruption from incoming faxes
206. unding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug by using an adapter 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating The total of all products plugged into the wall outlet must not exceed 15 amperes USA only 12 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product 13 This product has no ON OFF switch In case the main power to the machine must be disconnected quickly it is very important that you have easy access to the main plug and the main socket where the plug is connected 21 4 IMPORTANT INFORMATION 14 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions A B When the power is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally
207. uter Speaker Volume You can set the volume of the key speed dial A preprogrammed number for easy dialing You must press the Speed dial button and then two digit code to start the dialing process Standard resolution 98 x 203 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number super fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack for EXT TEL TAD mode Tel index An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers temporary settings You can select certain options for each fax transmission without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine True Type fonts The fonts that are used in the Windows operating systems If you install the Brother True Type fonts more types of fonts will be available for Windows applications User Option List Printed report of your MFC s current settings Xmit Report Transmission Report A listing of each transmission showing caller ID date time and number of pages G 4 GLOSSARY Specifications Product Description Six performance modes ar
208. ution Transmission page 6 11 Standard Suitable for most typed originals Fine and S Fine lights are off Fine Good for small print transmits slower than standard resolution Only the Fine light is on Super Fine Good for small print or artwork transmits slower than fine resolution Only the S Fine light is on Photo Good for originals with varying shades of gray slowest transmission time Both Fine and S Fine lights are on Contrast If your document is very light or very dark you can set the contrast accordingly Use S LIGHT to send a very light originals Use S DARK to send a very dark original Insert the original in the ADF or on the scanner glass Press Function 1 3 3 Use or BJ to select AUTO S LIGHT or S DARK and press 58 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 5 Enter a fax number and press to send a fax Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not press Hoo Insert the original in the ADF or on the scanner glass Enter the fax number using One Touch Speed Dial Tel index or the dial pad See Speed Dialing page 7 4 Press Stat SETUP SEND Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending the fax Insert the original in the A
209. ve an answering machine on your phone line Mode How it works When to use it Page MANUAL You control the phone line Use this mode when you 5 8 and must answer every call are using a computer yourself modem on the same line or if you are using the Distinctive Ring subscriber service FAX The MFC automatically For dedicated fax line 1 4 answers every call as a fax You cannot receive a voice call but you can call out from an external or extension telephone EXT TEL TAD If an external telephone is Use this mode if you 2 10 connected to the EXT receive very few faxes 2 11 Setting T Press Function or Changing the Answer Mode 2 Press 6 or BJ to select MANUAL EXTERNAL TEL TAD or FAX mode and press 5 3 Press to exit SETUP RECEIVE 5 1 1 2 3 1 2 3 1 2 3 5 2 Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers Press Funcion 1 2 2 Press or to select how many times the line rings before the MFC answers 00 04 and press 5 If you select 00 the line doesn t ring at all Press to exit Easy Receive When you use this feature you don t have to press when you answer a fax call Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone When you see RECEIVING on the fax screen or when you hear chirps through
210. want to store a pause press To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press t After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints the Memory Status List showing the new forwarding number Check the forwarding number If the forwarding number is incorrect return to Step 1 to reset it REMOTE FAX OPTIONS 9 Printing Reports MFC Settings and Activity BERR BBB BHR EBE BRR RRR Ree eee ee ee eee eee eee ee ee eee You can print the following lists and reports Choose if you would like a Transmission Verification Report printed after every fax you send Activity Report lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive Lists names and numbers stored in One Touch and Speed Dial memory in numerical order ALL DIAL list above alphabetically Lists settings for INITIAL SETUP SETUP RECEIVE SETUP SEND PRINT REPORTS MISCELLANEOUS and REMOTE FAX OPT amp MEMORY STATUS Lists summary information and amount of occupied memory To Print a Report T Press Function 1 6 2 Enter the number of the report you want to print For example press 4 to print the TEL INDEX For the Activity Report also press or 5 to s
211. wering it ECM Error Correction Mode Detects errors during fax transmission and automatically resends the page s of the original that had an error Electronic Cover Page A preprogrammed cover page that is transmitted from the fax machine s memory eliminating the need for making up cover pages manually E Mail Printing Software application that automatically retrieves your e mail messages from your POP3 server and prints them on your MFC extension phone A telephone on the fax number that is plugged into a separate wall jack external phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your MFC Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage The MFC 9600 can save up to 700 fax pages in memory You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval functions fax tones The signals sent by sending and receiving fax machines while communicating information Fine Mode Resolution is 196 x 203 dpi It is used for small print and graphs G 2 GLOSSARY Function Mode Programming mode for changing the settings of your gray scale The shades of gray available for copying and faxing photographs group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch key for Broadcasting interval The preprogrammed time period between automatically pr
212. when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 15 Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center A list of Brother Authorized Service Centers has been included for your convenience or you may contact the following Brother Customer Service numbers for your nearest Brother Authorized Service Center USA 1 800 284 4329 voice 1 908 575 8790 fax 1 800 521 2846 fax back system From within Canada 1 800 853 6660 voice 1 514 685 4898 fax 1 800 681 9838 fax back system From within Montreal 1 514 685 6464 voice 16 To protect your product against power surges we recommend the use of a power protection device Surge Protector 17 When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near appliances that use wate

Brother MFC 9600 Printer User Manual

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