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Brother MFC-7460DN All in One Printer User Manual

Contents

1. To remove the prefix number press Clear to delete the digits Go to step m To exit without making a change press 2 Go to step E Enter a new prefix number using the dial pad up to 5 digits press OK 4 Press Stop Exit Mode Timer The machine has three mode keys on the control panel FAX SCAN and COPY You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode If you choose of f the machine will stay in the mode you used last This setting also sets the time the machine will change from individual user to the Public mode when using Secure Function Lock See Switching Users on page 10 GAFAX HSCAN AFCOPY D Press Menu 1 1 Press A or Y to choose 0 Sec 30 Secs I Min 2 Mins 5 MinsorOff Press OK SH Press Stop Exit Security You can set up your machine with multiple levels of security using TX Lock For MFC 7360 and MFC 7460DN or Secure Function Lock 2 0 For MFC 7860DW and Setting Lock You will not be able to continue to schedule Delayed Faxes or Polling jobs However any prescheduled Delayed Faxes will be sent even if you turn on TX Lock or Secure Function Lock 2 0 so they will not be lost TX Lock MFC 7360 and MFC 7460DN TX Lock lets you prevent unauthorized access to the machine While TX Lock is on the following operations are available E Receiving faxes m Fax Forwarding if Fax Forwarding was already on
2. z Use the dial pad to enter the number of copies up to 99 Press Enlarge Reduce Making copies Do one of the following m Press A or to choose the enlargement or reduction ratio you want Press OK E Press A or Y to choose Custom 25 4005 Press OK Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 For example press 5 3 to enter 53 Press OK QO Press Start EG Note PP G lt w lt lt Page Layout Options 2 in 1 P 2 in 1 L 2 in 1 ID 4 in 1 P and 4 in 1 L are not available with Enlarge Reduce Chapter 7 Using the Options key Make sure you are in Copy mode Use the Options key to quickly set the following copy settings temporarily for the next copy Menu selections Quality Stack Sort SIS Options Appears when the document is in the ADF Brightness ELULU OB OOMOD OOUE RE TIIIR Contrast B S RRE CIR TA S BR W I CIR Page Layout Off 1 in 1 in 1 P in I L in L SE in 1 P in 1 D The factory settings are shown in Bold with an asterisk 44 Improving copy quality You can choose from a range of quality settings The default setting is Auto E Auto Auto is the recommended mode for ordinary printouts Suitable for documents that contain both text and photographs E Text Suitable for documents containing only text E Photo Suitable for copying photographs E Graph
3. ADVANCED USER S GUIDE MFC 7360 MFC 7460DN MFC 7860DW TWN ENG User s Guides and where do find it Safety and Legal Quick Setup Guide Basic User s Guide Advanced User s Guide Software User s Guide Network Glossary Network User s Guide Read this Guide first Please read the For Chinese Printed In the box Safety Instructions before you set up your For Chinese English PDF file machine See this Guide for trademarks di I limitati Documentation CD ROM and legal limitations inthe BOX Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using Learn the basic Fax Copy and Scan operations and how to replace consumables See troubleshooting tips Learn more advanced operations Fax PDF file Copy security features printing reports Documentation CD ROM and performing routine maintenance In the Box Follow these instructions for Printing Scanning Network Scanning Remote Setup PC Fax and using the Brother ControlCenter utility This Guide provides basic information about advanced network features of Brother machines along with explanations about general networking and common terms This Guide provides useful information of wired and wireless network settings and security settings using the Brother machine You can also find supported protocol information for your machine and detailed troubl
4. Press OK D Enter the administrator password Press OK Security features 4 Press A or to choose Usero01 Press OK Use the numeric keys to enter the user name See Entering text in Appendix C of the Basic User s Guide Press OK Enter a four digit password for the user Press OK Press A or to choose On or Off for Fax Tx Press OK After you have set Fax Tx repeat this step for Fax Rx Copy Scan and PC Print When the LCD shows Exit press OK Repeat steps to for entering each additional user and password Press Stop Exit EG Note You cannot use the same name as another user s name Turning Secure Function Lock on off If you enter the wrong password the LCD will show Wrong Password Re enter the correct password Turning Secure Function Lock on ap Press Menu 1 6 1 Press A or Y to choose Lock Off On Press OK amp Enter your four digit administrator password Press OK Chapter 2 Turning Secure Function Lock off ov Press Menu 1 6 1 Press A or to choose Lock On Off Press OK Enter your four digit administrator password Press OK Switching Users This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on Changing to the restricted user Mode GD Hold down Shift as you press Secure KS Press A or Y to choose ID Press OK E Enter your four digit p
5. Suitable for copying receipts To temporarily change the quality setting follow the steps below D Make sure you are in Copy model El Load your document Use the dial pad to enter the number of copies up to 99 Press Options Press A or to choose Quality Press OK Press A or Y to choose Auto Text Photo Or Graph Press OK Press Start To change the default setting follow the steps below D Press Menu 3 1 GE Press A or Y to choose the copy quality Press OK amp Press Stop Exit Making copies Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 123 123 123 and so Make sure you are in Copy model Load your document in the ADF Use the dial pad to enter the number of copies up to 99 Press Options Press Aor to choose Stack Sort Press OK Press Aor to choose Sort Press OK 6 0O00 Press Start Adjusting Contrast and Brightness Contrast Adjust the contrast to help an image look sharper and more vivid To temporarily change the contrast setting follow the steps below Make sure you are in Copy model El Load your document Use the dial pad to enter the number of copies up to 99 Press Options Press Aor to choose Contrast Press OK Press lt or to increase or decrease the contrast Press OK 6 090009 Press Start 45 Chapter 7 To change the default settin
6. You will not be asked to re enter the number e You can not restrict dialing when you use Redial Pause e If you chose On or Enter twice you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialing 13 Additional sending options Sending faxes using multiple settings Before you send a fax you can change any combination of these settings contrast resolution overseas mode delayed fax timer polling transmission real time transmission or cover page settings ER Make sure you are in Fax mode i After each setting is accepted the LCD asks if you want to enter more settings 2 Do one of the following E To choose more settings press 1 The LCD returns to the Setup Send menu so you can choose another setting E f you have finished choosing settings press 2 and go to the next step for sending your fax Contrast For most documents the default setting of Auto will give the best results It automatically chooses the suitable contrast for your document If your document is very light or dark changing the contrast may improve the quality of the fax Use Dark to make the faxed document lighter Use Light to make the faxed document darker 14 Sending a fax Make sure you are in Fax mode Bi Load your document Press Menu 2 2 1 Press A or Y to choose Auto Light or Dark Press OK FA Note Even if you choose Light or Dark the machi
7. for each additional page The document will be stored in memory and wait to be polled EG Note The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory To delete the fax from memory press Menu 2 7 See Checking and canceling waiting jobs on page 18 21 Remote Fax Options Remote Fax Options let you receive faxes while you are away from the machine You can use only one Remote Fax Option at a time Fax Forwarding The Fax Forwarding feature lets you automatically forward your received faxes to another machine ap Press Menu 2 5 1 amp Press A or to choose Fax Forward Press OK The LCD will ask you to enter the fax number you want your faxes to be forwarded to CD Enter the forwarding number using the dial pad up to 20 digits a One Touch key or Address Book and the three digit location Press OK EG Note e If you store a Group on a One Touch key or a Speed Dial location the faxes will be forwarded to multiple fax numbers e You can also enter an E mail address if your machine has been configured for the Internet Fax feature For details about Internet Fax see the Network User s Guide For information about Fax Forward to E mail see the Brother Solutions Center at http solutions brother com 22 Receiving a fax CD Press A or V to choose On or Off Press OK 5 Press Stop Exit IMPORTANT I
8. to choose On or Off Press OK GH Press Stop Exit Note We do not recommend Toner Save for printing Photo or Gray Scale images Sleep Mode The Sleep Mode Setting can reduce power consumption When the machine is in Sleep Mode Power Save mode it acts as though it were turned off Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode You can choose how long the machine must be idle before it goes into sleep mode When the machine receives a fax computer data or makes a copy the timer will be reset The default setting is 3 minutes While the machine is in sleep mode the LCD will show Sleep D Press Menu 1 4 2 2 Enter the length of time the machine is idle before entering sleep mode Press OK Press Stop Exit General Setup Deep Sleep mode If the machine is in Sleep mode and does not receive any jobs for a certain length of time the machine will automatically enter Deep Sleep mode and the LCD will show Deep Sleep Deep Sleep mode uses less power than Sleep mode The machine will wake up and start warming up when the machine receives computer data or when you press a key on the control panel For MFC 7860DW If a wireless network is enabled the machine does not enter Deep Sleep mode To disable the wireless network see chapter 3 in the Network User s Guide Chapter 1 Toner Settings Toner Setting Continue Mode You can set the machine t
9. you cannot select S Fine Changing Group numbers If you try to change a Group number the LCD will show the name or number already stored there D Press Menu 2 3 3 Choose the One Touch key or Speed Dial number where the Group number is stored Do one of the following m Press the One Touch key E Press 1 Address Book and then enter the three digit Speed Dial number Press OK Dialing and storing numbers Note If the Group number you are trying to change has been set to a fax forwarding number the LCD will ask you if you want to change the name or number Do one of the following m To change the stored Group information press 1 Go to step m To exit without making a change press Stop Exit ER Add or delete One Touch and Speed Dial numbers by following the instructions below m To add One Touch numbers press or to position the cursor just after the last number Then press the One Touch key of the number you want to add E To add Speed Dial numbers press or to position the cursor just after the last number Then press CS Address Book and enter the three digit Speed Dial location of the number you want to add m To delete One Touch or Speed Dial numbers press d or gt to position the cursor under the number you want to delete and then press Clear Press OK Edit the name as follows E To edit the name press or to position the cursor un
10. 2 Press A or to choose On Press OK EN Enter your four digit password Press OK 4 Press Stop Exit Turning Setting Lock off G Press Menu 1 6 2 ES Enter your four digit password Press OK twice GH Press Stop Exit 12 Restricting dialing This feature is to prevent users from sending a fax or call to a wrong number by mistake You can set the machine to restrict dialing by using the dial pad One Touch and Speed Dial If you choose Off the machine does not restrict the dialing method If you choose Enter twice the machine will prompt you to re enter the number and then if you re enter the same number correctly the machine will start dialing If you re enter the wrong number the LCD will show an error message If you choose On the machine will restrict all fax sending and outbound calls for that dialing method Dial pad restriction ap Press Menu 2 6 1 D Press or V to choose Off Enter twice or On Press OK Press Stop Exit One Touch restriction Press Menu 2 6 2 Press A or V to choose Off Enter twice Or On Press OK GH Press Stop Exit Security features Speed Dial restriction D Press Menu 2 6 3 o Press A or Y to choose Off Enter twice Or On Press OK GH Press Stop Exit EG Note e The Enter twice setting will not work if you pick up the external handset or press Hook before entering the number
11. The process of a fax machine calling another fax machine to retrieve waiting fax messages Real Time Transmission When memory is full you can send faxes in real time Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually 64 Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Speed Dial A pre programmed number for easy dialing Press T Address Book then enter the three digit Speed Dial location and press Start to begin the dialing process Station ID The stored information that appears on the top of faxed pages It includes the Sender e name and fax number TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 51 Glossary Tel
12. m Paging if Paging was already on m Remote Retrieval if Fax Storage was already on m PC Fax Receive if PC Fax Receive was already on While TX Lock is on the following operations are NOT available m Sending faxes E Copying E PC printing m Scanning EG Note e To print the faxes in memory turn off TX Lock e If you forget the TX Lock password please call Brother Customer Service Security features Setting up the password EG Note If you have already set the password you will not need to set it again D Press Menu 1 6 1 oO Enter a four digit number for the password using numbers 0 9 Press OK If you are entering the password for the first time the LCD will show Verify DQ Re enter the password Press OK Press Stop Exit Changing the TX Lock password D Press Menu 1 6 1 amp Press Aor V to choose Set Password Press OK GH Enter the registered four digit password Press OK ER Enter a four digit number for the new password Press OK If the LCD shows Verify re enter the new password Press OK QO Press Stop Exit Chapter 2 Secure Function Lock 2 0 MFC 7860DW Secure Function Lock lets you restrict Public access to the following machine functions E Fax Tx m Fax Rx E Copy E Scan m PC Print This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings Before usin
13. Dialing Sequential polling Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Ek Make sure you are in Fax mode i Press Menu 2 1 7 Specify the fax machines you want to poll by using One Touch Speed Dial Search a Group or the dial pad You must press OK between each location Press OK 4 Press Start The machine polls each number or Group number in turn for a document 30 Stop polling To cancel the polling process Stop Exit while the machine is dialing To cancel all sequential polling receive jobs press Menu 2 7 See Checking and canceling waiting jobs on page 18 Telephone line services For Fax Tel mode only When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice Call Lift the external telephone s handset and then press Hook to answer If you are at an extension telephone you will need to lift the handset during the F T Ring Time and then press 51 between the pseudo double rings If no one is on the line or if Someone wants to send you a fax send the call back to the machine by pressing 51 Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usual
14. ME 23 programming your cell number 23 programming your pager number 22 Polling polled transmit rrrunennnnnnnnnnannnnnennnnnnn 20 polling receive rrrrarrrnnrrnnnvvanvnnnvnnnennn 30 Power failure rrarnnnrnnnrnanrnnrnnnnnannnnnnnnnnnnen 1 Print fax from Memory 29 leo 41 Q Quality COD YING EE 44 45 Quick dial access codes and credit card numbers 33 broadcasting rrrerrranrvanrrnnnrnnnvannnnnnnnn 16 USING Groups rrrnraneranernannnnnnvannnnnnnnn 16 Group dial setting up Groups for broadcasting 33 R Redial Pause Key rrrrennnrennnrennnnennanennnne 33 Reducing ENE ET 42 INCOMING faxes mrrrerernnrrrennnnnnnannnnnnnnn 28 Remote retrieval rrrnnrrnnrnnnnanennnrnnnener 25 ACCESS CODE svanen l ns 25 Commande 2 getting your faxes rrrrrarerernareranennnnnenn 26 FTSE sesapa 40 41 Fax Journal reereeneenennnvnennevsevnernee 40 41 journal period nrrarenonnnnnannnnnnnnnnnnn 40 HEID LISU ER 41 NOW TO el EE 41 Network Configuration rrrnnrnnnrnnnnnnn 41 TELMEX LISU snodde 41 Transmission Verification 0006 40 User Settings rrrnnnnnnnrrnnnrnnnvnnnvnnnnnnn 41 Resolution fax standard fine superfine photo 15 setting for next fax rrarrnrrranrnanrnnrnnnr 15 Resolution Key rrrnnnnnnrnnnrnnnnnvanennnrnnnnnn 15 Restricted users rrnrrnanerannnnrnnnnnanenannnnen 9 S
15. Plug the other end into the EXT jack on the back side of the machine 1 2 L1 L L1 L2 1 Triplex Adapter 2 Two Line Telephone A External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Additional dialing operations Dialing access codes and credit card numbers You can combine more than one Quick Dial number when you dial This feature may be useful if you need to dial an access code for a cheaper rate from another long distance Carrier For example you might have stored 555 on Speed Dial 003 and 7000 on Speed Dial 002 You can use them both to dial 555 7000 if you press the following keys Press 1 Address Book 003 Press 1 Address Book 002 and Start Numbers can be added manually by entering them on the dial pad Press T Address Book 003 7001 on the dial pad and Start This would dial 555 7001 You can also add a pause by pressing Redial Pause key Dialing and storing numbers Additional ways to store numbers Setting up Groups for Broadcasting If you often want to send the same fax message to many fax numbers you can set up a Group Groups are stored
16. entering a command If you enter an invalid command the machine will beep three times Press 9 0 to reset the machine when you have finished 6 Hang up EG Note If your machine is set to Manual mode you can still access the remote retrieval features Dial the fax number as normal and let the machine ring After 100 seconds you will hear a long beep to tell you to enter the remote access code You will then have 30 seconds to enter the code Retrieving fax messages G Dial your fax number from a telephone or another fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages When you hear two short beeps use the dial pad to press 9 6 2 26 D Wait for a long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent followed by up to 20 digits 5 Hang up after you hear your machine beep Your machine will call the other machine which will then print your fax messages FA Note You can insert a pause in a fax number by using the key Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone D Dial your fax number from a telephone or another fax machine using touch tone 2 When your machine answers enter your Remot
17. fax tone press Start E f you are using the scanner glass press 1 to send a fax 6 If you picked up the handset of an external telephone replace it Sending a fax at the end ofa conversation At the end of a conversation you can send a fax to the other party before you both hang up D Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Make sure you are in Fax mode i Geh Load your document 15 Chapter 3 D Press Start E f you are using the scanner glass press 1 to send a fax Replace the handset of an external telephone Dual access You can dial anumber and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD will show the new job number The number of pages you can scan into the memory will vary depending on the data that is printed on them 12 Note If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Start to send the pages scanned so far or press Stop Exit to cancel the operation Broadcasting Broadcasting lets you send the same fax message to more than one fax number You can include Groups One Touch Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast You can broadca
18. for help entering characters See Composing your own comments on page 19 5 User Defined 6 User Defined Composing your own comments You can set up two comments of your own D Make sure you are in Fax mode i 2 Press Menu 2 2 8 SH Press A or YV to choose 5 or 6 to store your own comment Press OK Sending a fax 4 Enter your own comment using the dial pad Press OK Use the chart on Entering text in Appendix C of the Basic User s Guide for help entering characters Send a cover page for the next fax If you want to send a cover page only for the next fax your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page D Make sure you are in Fax mode i eo Load your document GH Press Menu 2 2 7 a Press A or Y to choose Next Fax On or Next Fax Off Press OK Press Aor to choose a comment Press OK 6 Enter two digits to show the number of pages you are sending Press OK For example enter 0 2 for 2 pages or 0 0 to leave the number of pages blank If you make a mistake press dor Clear to back up and re enter the number of pages Send a cover page for all faxes You can set the machine to send a cover page whenever you send a fax GP Make sure you are in Fax mode i Press Menu 2 2 7 19 Chapter 3 Press A or to choose On or Off Press OK 4 Press A or to choose a comme
19. or your computer name if the machine is connected to a network Network models only Press OK Press A or Y to choose On or Off Press OK Press Stop Exit IMPORTANT If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine For MFC 7360 and MFC 7460DN The faxes stored in the machine s memory will be deleted EG Note e Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see PC FAX receiving in the Software User s Guide 24 e If your machine has a problem and is unable to print faxes in memory you can use this setting to transfer your faxes to a PC For details see Error and maintenance messages in Appendix B of the Basic User s Guide e PC Fax Receive is not supported in Mac OS See PC FAX receiving in the Software User s Guide Changing Remote Fax Options If received faxes are left in your machine s memory when you change to another Remote Fax Option the LCD will ask you the following message or E f you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again E f you press 2 faxes in
20. print the Help List Press Start Press Stop Exit 41 Copy settings When you want to quickly change the copy settings temporarily for the next copy use the temporary COPY keys You can use different combinations MFC 7360 SIS DA IN Options Enlarge Reduce COPY MFC 7460DN and MFC 7860DW SIS DA HAN SH Options Enlarge Reduce Duplex XEN cory CD The machine returns to its default settings one minute after copying unless you have set the Mode Timer to 30 seconds or less See Mode Timer on page 6 To change a setting press the temporary COPY keys You can use Options Enlarge Reduce or Duplex When you are finished choosing settings press Start 1 For MFC 7460DN and MFC 7860DW Stop copying To stop copying press Stop Exit 42 Making copies Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios 97 LTR7A4 BAK HAN Enlarge Reduce 94 A4 LTR 8 91 Full Page 85 LTR EXE 83 LGL gt A4 18 LGL LTR 70 A4 A5 104 EXE gt LTR The factory setting is shown in Bold with an asterisk Auto sets the machine to calculate the reduction ratio that best fits the size of paper Auto is only available when using the ADF Custom 25 400 allows you to enter a ratio from 25 to 400 To enlarge or reduce the next copy follow the instructions below D Make sure you are in Copy model El Load your document
21. stored fax messages See Retrieving fax messages on page 26 3 Paging 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory Check the receiving status the Check the receiving status status 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps Change the Receive Mode 1 1 Extemal TAD TAD If you hear one long beep your change has been accepted 2 Ge e Fax _ 9 0 to exit remote retrieval Wait for the long beep then _ CC the handset 27 Chapter 4 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of Letter A4 Legal or Folio size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting Menu 1 2 2 PD Make sure you are in Fax mode i amp Press Menu 2 1 5 Press A or Y to choose On or Off Press OK 4 Press Stop Exit Duplex 2 sided printing for Fax mode MFC 7460DN and MFC 7860DW Your machine can automatically print received faxes onto both sides of the paper when Duplex is set to On You can use A4 size of paper for this function 60 to 105 g m op Make sure you are in Fax mode i Press Menu 2 1 9 Press A or to choose
22. the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another remote fax option Fax Forward Paging Or Fax Storage the LCD will ask you the following message E f you press 1 faxes in the memory will be sent to your PC before the setting changes Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC See the Software User s Guide E f you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged The LCD will ask you the following message Press Aor V to choose On or Off Press OK Press Stop Exit IMPORTANT If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine For MFC 7360 and MFC 7460DN The faxes stored in the machine s memory will be deleted Turning off Remote Fax Options GP Press Menu 2 5 1 D Press A or to choose Off Press OK EG Note The LCD will give you options if there are received faxes still in your machine s memory See Changing Remote Fax Options on page 24 Press Stop Exit Receiving a fax Remote retrieval The remote retrieval feature lets you retrieve your store
23. will be sent as one fax to save transmission time amp Make sure you are in Fax mode i D Press Menu 2 2 4 D Press A or V to choose On or Off Press OK 4 Press Stop Exit Checking and canceling waiting jobs Check which jobs are still waiting in the memory to be sent If there are no jobs the LCD willshow No Jobs Waiting You can cancel a fax job that is stored and waiting in the memory amp Press Menu 2 7 The number of jobs still to be sent will be displayed Press A or to scroll through the waiting jobs and press the job you want to cancel Press OK E Do one of the following m To cancel the job press 1 m To exit without canceling press 2 When you have finished press Stop Exit Electronic cover page This feature will not work unless you have already programmed your Station ID See the Quick Setup Guide You can automatically send a cover page with every fax Your cover page includes your Station ID a comment and the name or number stored in the One Touch or Speed Dial memory By choosing Next Fax 0On you can also display the number of pages on the cover page You can choose one of the following preset comments 1 Comment Off 2 Please Call 3 Urgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long Use the chart on Entering text in Appendix C of the Basic User s Guide
24. 50 Cleaning the outside of the machine nnnnnennennennnnnnnnnnnnnnnennnnnnnnnnrnnrnnnnnene 50 Cleaning the SCANMON E 51 Cleaning the corona wire 52 Cleaning the drum unt 54 Cleaning the paper Dick uprollers 58 Checking the machine xo cesescrencvuntnnsadcuvedwante iinan ni aaa ae aa ERNEA 60 Checking the Page Counters cccccccscccseecceecceeeseeeceecceeeceeseeesaeesaeesaees 60 Checking the remaining life Of parts 60 Packing and shipping the machine rrrrnnrnnnnrnnnnrrnnnrnvnnrnnnnrnnnnrnnnnennurennnnennanennnn 60 Glossary 62 Index 66 Memory Storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast Overseas Mode will be lost For MFC 7860DW During a power failure the machine will retain the date and time and programmed fax timer jobs for example Delayed Fax for approximately 60 hours Other fax jobs in the machine s memory will not be lost For MFC 7360 and MFC 7460DN During a power failure the machine will retain the date and time for approximately 2 hours The fax jobs in the machine s memory will be lost General Setup Volume settings Ring volume You can choose a ring volume level from a range of settings from High to Off While in Fax mode press or J to adjust the volume level The LCD will show the current setting and each key press will change the volume to the ne
25. CD shows Verify Press OK 4 Press Stop Exit Changing the password for the administrator op Press Menu 1 6 1 ES Press or to choose Set Password Press OK EN Enter the registered four digit password Press OK 4 Enter a four digit number for the new password Press OK O If the LCD shows Verify re enter the new password Press OK 6 Press Stop Exit Setting up the public user mode Public user mode restricts the functions that are available for Public users Public users do not need to enter a password to access the features made available through this setting You can set up one Public user ap Press Menu 1 6 1 Press A or Y to choose Setup ID Press OK Gen Enter the administrator password Press OK D Press A or Y to choose Public Press OK Press A or to choose On or Off for Fax Tx Press OK After you have set Fax Tx repeat this step for Fax Rx Copy Scan and PC Print When the LCD shows Exit press OK 6 Press Stop Exit Setting up restricted users You can set up users with restrictions and a password for functions that are available to them You can set up more advanced restrictions such as by page count or PC user login name through Web Based Management For more information see the Network User s Guide You can set up to 25 restricted users with restrictions and a password PD Press Menu 1 6 1 2 Press A or to choose Setup ID
26. Index List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine Transmission Verification Report A report for each transmission that shows its date time and number User Settings List A printed report that shows the current settings of the machine 65 B Broadcasting 16 CANCCIWAG beet ege Sieger dees 17 setting up Groups for cccccceeee eee 33 C Canceling broadcast IN process rrranrrnnrrnannvnnennn 17 fax jobs IN Memory rrarrrnnnrnanrranrvnnnnnnnn 18 TAX storage guernet ege dedeegde ieeet 23 jobs awaiting redial rrrrrnnernnrnnnnennre 18 remote fax Options rrrrrrarernnrrnanevanennn 25 Cleaning corona WIIG cesessvccnwossecccteoctsaveesoiceteencere 52 FOT UN ebe E E 54 SCANNET ssincvnicrwecincedindmaridebdiainas eebe 51 Connecting two line external TAD or telephone 32 Copy SHEET BS Dee 48 COMM ASE E 45 Enlarge Reduce Key rrrrarennnrerrannnrnnnrr 42 KO Sund ene 42 N in 1 page layout rrronrrrnnrerranenrnner 46 Options Key rrrnanennnrnnanevarevnnennnrnnnsennre 44 JU 45 sort ADF on
27. O NOT Handle the toner cartridge carefully If toner touch the shaded parts shown in the scatters on your hands or clothes illustrations below immediately wipe or wash it off with cold water To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration EI SS Ls ai EN 56 Routine maintenance Turn the drum unit gear by hand while looking at the surface of the OPC drum 1 e To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration V ta Wee CE TT TL EG Mich KE dun e ON IO 7 4 When you have found the mark on the drum that matches the print sample wipe the surface of the OPC drum with a Put the print sample in front of the drum dry cotton swab until the dust or glue on unit and find the exact position of the the surface comes off poor print IMPORTANT DO NOT clean the surface of the photosensitive drum with a sharp object CC 57 G Put the toner cartridge back into the Put the drum unit and toner cartridge drum unit until you hear it lock into place assembly back in the machine If you put the cartridge in properly the green lock lever will lift automatically Close the front cover Cleaning the paper pick up rollers If you have paper feed problems clean the pick up rollers as follows D Turn off the machine s power switch
28. On or Off Press OK 4 Press Stop Exit 28 EG Note When Duplex is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray Setting the Fax Receive Stamp You can set the machine to print the received date and time in the top center of each received fax page D Make sure you are in Fax mode i Press Menu 2 1 8 EN Press A or Y to choose On or Off Press OK 4 Press Stop Exit EG Note e The received time and date will not appear when using Internet Fax e Make sure you have set the current date and time in the machine See the Quick Setup Guide Receiving a fax at the end ofa conversation At the end of a conversation you can ask the other party to send you a fax before you both hang up D Ask the other party to place the document in their machine and to press the Start or Send key 2 When you hear the CNG tones slowly repeating beeps press Start Press 2 to receive a fax ER Replace the external handset Setting the Print Density You can adjust the Print Density setting to make your printed pages darker or lighter D Make sure you are in Fax mode i SCH Press Menu 2 1 6 SH Press to make the print darker Or press to make the print lighter Press OK a Press Stop Exit Printing a fax from the memory If you are using the Fax Storage feature Menu 2 5 1 you can still print a fax from the me
29. Press OK Press Aor Vtochoose 2 in 1 P 2 in 1 L 2 in 1 1D 1 4 in 1 P 4 in I L Or Off 1 in 1 Press OK 1 For details about 2 in 1 ID see 2in 11D Copy on page 48 Press Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step G After the machine scans the page press 1 to scan the next page 8 Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout After all the pages have been scanned press 2 in step to finish If you are copying from the ADF Insert your document face up in the direction shown below E 2 in 1 P dE E 2 in 1 L 1 2 E 4 in 1 P _ DIS TRIESTE TG E 4in 1 L 112103 14 B Making copies If you are copying from the scanner glass Insert your document face down in the direction shown below E 2 in 1 P EHS WE E 2in 1 L fila E 4in 1 P 12 Pee ail A E 4in 1 L e 1 LENE JER 47 Chapter 7 2 in 1 ID Copy You can copy both sides of your identification card onto one page keeping the original card Size EG Note You can copy an identification card to the extent permitted under applicable laws See Legal limitations for copying in the Safety and Legal booklet amp Press COPY 2 Place your identification card face down on the left side of the s
30. Security restricting dialing rrorernnnrnnnnvnnevnnnnnn 12 Secure function lock administrator password rrarerannnnnnnn 8 Public user mode mrrrrrrunenannnnrnnnennnen 9 restricted userg rrarnnnnnanenanrnannnnrnnnnnn 9 SEUNG OCK EE 11 Setting up the password scenes 7 Sleep mode rrnarrnnnnnnnnnnnnnnnannnnnnnnnrnnnnennne 3 SM 45 67 nr TAD telephone answering device EE aset geet 32 with two line jack rrrrnnrnnnnrrrnnrennnrennennn 32 Telephone line converting wall outlets c cee 31 roll over lines rrrnnnrnnnrnnnnnnnnvnnnrnnnenner 31 two line telephone system 31 Temporary copy settings ccceeeeeees 42 Toner Save mmmrnnernnnnnnnonnnvrnnnnnnnnnnnnnnnenn 3 Toner Setting Continue Mode 4 Two line telephone system 31 E SEO ee T V Volume setting HEN NG 1 de dE 1 ET eege 2 68 orotner Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries
31. Unplug the power cord from the AC power outlet Es Note MFC 7360 and MFC 7460DN To prevent you from losing important messages see Transferring your faxes or Fax Journal report in Appendix B of the Basic User s Guide 58 Routine maintenance 2 Pull the paper tray completely out of the D Wipe the two pick up rollers 1 inside of machine the machine to remove dust Ka Tightly wring out a lint free cloth soaked in lukewarm water and then wipe the separator pad 1 of the paper tray with it to remove dust Put the paper tray back in the machine Plug the machine s power cord back into the AC power outlet Turn on the machine s power switch 59 Checking the machine Checking the Page Counters You can see the machine s Page Counters for copies printed pages reports and lists faxes or a Summary total SI For MFC 7360 press Menu 5 2 For MFC 7460DN press Menu 6 2 For MFC 7860DW press Menu 7 2 Press A or Y to see Total Fax List Copy Or Print GH Press Stop Exit Checking the remaining life of parts You can see the machine s parts life on the LCD D For MFC 7360 press Menu 5 3 For MFC 7460DN press Menu 6 3 For MFC 7860DW press Menu 7 3 2 Press Stop Exit EG Note The life check will be accurate only if you have reset the part counter when you installed a new part It will not be accurate if that part s life counter was reset during the life o
32. a fax machine at another location using the remote retrieval commands See Retrieving fax messages on page 26 Your machine will automatically print a copy of the stored fax op Press Menu 2 5 1 2 Press A or Y to choose Fax Storage Press OK GH Press Stop Exit PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The LCD will show the number of stored faxes received for example PC Fax Msg 001 When you start your PC and the PC Fax Receiving software runs your machine transfers your faxes to your PC automatically For PC Fax Receive to work you must have the PC FAX Receive software running on your PC For details see PC FAX receiving in the Software User s Guide If you choose Backup Print On the machine will also print the fax D Press Menu 2 5 1 23 Chapter 4 Press A or V to choose PC Fax Receive Press OK GH The LCD shows a reminder to start the PC FAX Receive program on your computer If you have started the PC FAX Receive program press OK If you have not started the PC FAX Receive program see PC FAX receiving in the Software User s Guide 4 Press A or Y to choose lt USB gt
33. all your administrator or Brother Customer Service While Setting Lock is On you cannot change the following settings without a password E Mode Timer m Paper E Volume m Ecology m LCD Contrast m Security E Document Scan m Replace Toner m Address Book E Dial Restrict E Printer Emulation Duplex Reset Printer m Network settings except Status Mac Address Scan to FTP Scan to E mail E Receive Mode E Date amp Time m Station ID E Dial Tone E Dial Prefix E Reset For MFC 7860DW 2 For MFC 7460DN and MFC 7860DW Also machine settings cannot be changed through the Remote Setup while Setting Lock IS On Security features Setting up the password D Press Menu 1 6 2 2 Enter a four digit number for the password using numbers 0 9 Press OK 3 Re enter your password when the LCD shows Verify Press OK QD Press Stop Exit 11 Chapter 2 Changing your Setting Lock password ap Press Menu 1 6 2 E Press Aor Y to choose Set Password Press OK Q Enter your four digit password Press OK d Enter a four digit number for the new password Press OK Re enter your new password when the LCD shows Verify Press OK 6 Press Stop Exit Turning Setting Lock on off If you enter the wrong password when following the instructions below the LCD will show Wrong Password Re enter the correct password Turning Setting Lock on Press Menu 1 6
34. assword Press OK Changing to the Public Mode After a restricted user has finished using the machine it will return to the Public setting within the same time as the Mode Timer setting Menu 1 1 See Mode Timer on page 6 You can also exit from the restricted user mode by pressing the current Mode key you are in Then LCD will ask you Go to Public Press 1 to choose 1 Yes EG Note e If the current ID is restricted to the function you want to use Access Denied will appear on the LCD and then the machine will ask your name If you are allowed to access the function you want to use press A or Y to choose your name and enter your four digit password Press OK 10 e If the function you want to use is restricted for all users Not Available will appear on the LCD and then the machine will go back to the Ready mode You cannot access to the function you want to use Contact your administrator to check your Secure Function Lock Settings If your ID has set page limit restrictions and already reached the maximum number of pages the LCD will show Limit Exceeded when you print data Contact your administrator to check your Secure Function Lock Settings Setting Lock Setting Lock lets you set a password to stop other people from accidentally changing your machine settings Make a careful note of your password If you forget it you will have to reset the passwords stored in the machine Please c
35. canner glass WA eS AN m Even if a document is placed in the ADF the machine scans the data from the scanner glass GH Press Options Press A or V to choose Page Layout Press OK 4 Press or Vto choose 2 in 1 ID Press OK BER Press Start After the machine scans the first side of the card the LCD will display the following instruction 6 Turn over your identification card and place it at the left side of the scanner glass 48 G Press Start The machine scans the other side of the card and prints the page FA Note When 2 in 1 ID Copy is chosen the machine sets the quality to Photo and the contrast to 2 O0000 Duplex Copying 1 sided to 2 sided MFC 7460DN and MFC 7860DW If you want to use the duplex copy feature load your document in the ADF Duplex Copy long edge flip E 1 sided 2 sided L Portrait Landscape AT Load your document Enter the number of copies up to 99 using the dial pad Press Duplex and A or Y to select lsided 2sided L Press OK Press Start to copy the document Make sure you are in Copy model Making copies Advanced Duplex Copy short edge flip E 1 sided 2 sided S Portrait J M Landscape yet Make sure you are in Copy model Load your document Enter the number of copies up to 99 using the dial pad Press Duplex and A or Y to select lsided 2sided S Press OK Press Start to c
36. d fax messages when you are not at the machine You can call your machine from any touch tone telephone or fax machine then use the Remote Access Code to retrieve your messages Setting a Remote Access Code The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine Before you use the remote access and retrieval features you have to set up your own code The default code is an inactive code ap Press Menu 2 5 2 2 Enter a three digit code using the numbers 0 9 or Press OK 3 Press Stop Exit EG Note DO NOT use the same code used for your Fax Receive Code 51 or Telephone Answer Code 51 See Using Remote Codes in Chapter 6 of the Basic User s Guide You can change your code at any time If you want to make your code inactive press Clear and then OK in to restore the inactive setting Using your Remote Access Code PB Dial your fax number from a telephone or another fax machine using touch tone 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by 25 Chapter 4 The machine signals if it has received messages m No beeps No messages received m 7 long beep Fax message received 4 The machine gives two short beeps to tell you to enter a command See Remote fax commands on page 27 The machine will hang up if you wait longer than 30 seconds before
37. der the character you want to change Then press Clear to delete it and enter the correct character using the dial pad When you have finished editing press OK 37 Chapter 5 6 If you want to change the fax resolution for the Group press or Y to choose the resolution you want Press OK G Press Stop Exit If you downloaded IFAX and E mail options MFC 7460DN and MFC 7860DW If you try to change a Group number the LCD will show the name or number already stored there op Press Menu 2 3 3 S Choose the One Touch key or Speed Dial number where the Group number is stored Do one of the following m Press the One Touch key E Press PI Address Book and then enter the three digit Speed Dial number Press OK EG Note If the Group number you are trying to change has been set to a fax forwarding number the LCD will ask you if you want to change the name or number Do one of the following m To change the stored Group information press 1 Go to step m To exit without making a change press Stop Exit 38 D Press A or to select one of the following Fax IFAX Email Color PDF Email Color JPG Email Color XPS Email Gray PDF Email Gray JPG Email Gray XPS Email B amp W PDF Email B amp W TIFF Press OK Add or delete One Touch or Speed Dial numbers by following the instructions below m To add One Touch numbers press or to position the cursor just after
38. e Access Code 3 digits followed by If you hear one long beep you have messages When you hear two short beeps use the dial pad to press 9 5 4 Wait for a long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by up to 20 digits Press 9 0 to reset the machine when you have finished Hang up after you hear your machine beep FA Note You can insert a pause in a fax number by using the key Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command 95 Change the fax forwarding paging or fax storage settings 1 OFF You can choose Of f after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear three short beeps you cannot make the change because something has not been set up for example a fax forwarding or paging 4 Fax Forwarding number number has not been registered You can register your fax 6 Fax Storage forwarding number by entering 4 See Changing the Fax Forwarding number on page 26 Once you have registered the number fax forwarding will work 2 Retrieve all faxes Enter the number of a remote fax machine to receive
39. e load the paper and put the paper tray firmly back in the machine Plug the machine s power cord back into the AC power outlet first connect all cables and then plug in the telephone line cord Turn on the machine s power switch Routine maintenance Cleaning the scanner D Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet Es Note For MFC 7360 and MFC 7460DN To prevent you from losing any important messages see Transferring your faxes or Fax Journal report in Appendix B of the Basic User s Guide GE Lift the document cover 1 Clean the white plastic surface 2 and scanner glass 3 underneath it with a soft lint free cloth moistened with water 51 In the ADF unit clean the white bar 1 and the glass strip 2 underneath it with a soft lint free cloth moistened with water EG Note In addition to cleaning the scanner glass and glass strip with a soft lint free cloth moistened with water run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning ay Plug the machine s power cord back into the AC power outlet first connect all cables and then plug in the telephone line cord Turn
40. e period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of your external telephone or press Hook so you can hear the receiving fax machine answer before you press Start to begin transmission 63 Menu mode Programming mode for changing your machine s settings OCR optical character recognition Presto PageManager software application converts an image of text to text you can edit One Touch Keys on the machine s control panel where you can store numbers for easy dialing You can store a second number on each key if you press Shift and the One Touch key together Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Paging This feature enables your machine to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing One Touch and Speed Dial numbers Press Redial Pause as many times as needed for longer pauses Polling
41. eeesaeesaeens 31 Additional dialing operatons ccccccseccseceseeeceeeeeeeeeeeeeeeeseeeseueeseeeeeeeseeeaeeeseeees 33 Dialing access codes and credit Card numbers rarrrnnrrnannrnnrnnnnnnnnrvanennnennnr 33 Additional ways to store numbers 33 Setting up Groups for Broadcasting rrarrrnnrrnanrvanrrnnrnranrranennnrnnannnnnnnnnnnnennn 33 Options for Setting Up Groupe 35 Changing Group numbers A 37 Deleting Group numbers anrrnnnrnanrnanennnrnnnrnnannnnnsnnnnnnnnnnnnnnnnennnnnnnnnnnnennnennee 39 6 Printing reports 40 FMS DOINGS EE EEE EN E T 40 Transmission verification report 40 FJOU DIR 40 PODO EE 41 HOW 10 print a TOD OM E 41 7 A B C Making copies CODY ue EE 42 SJ 6 1 0 01672 1 eae E E E E A E E E A 42 Enlarging or reducing the image copied 42 Using the Options Key rrrarrnnrrnnnnrnnnvvanvvnnrnnnrrnanrvanrnanrnnnrnnanennnnnnnnnnnnnnnnennsenn 44 Improving CODY quality EE 45 Sorting copies using the ADF rrranrnnnrnnnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnrnnnennnnnnnnennnennee 45 Adjusting Contrast and Brightness cccccccccsecceeeeeeceeeeeeeeeeeeeeeeeeeeeeeeees 45 Making N in 1 copies page layout rrrrororranrrrnnrrrnnnrrnnnrvrnnernanennanrnnnnennnnnn 46 S it pe e EE 48 Duplex Copying 1 sided to 2 sided MFC 7460DN and MFC 7860DW 49 Duplex Copy long edge pl 49 Advanced Duplex Copy short edge pm 49 Routine maintenance 50 Cleaning Uemachne
42. eesseievesevededabseescediveneniensdeenveneecess 18 BENET EEE EE NE 18 Delayed batch transmission ccccccceecceeceseeeceeeeeeeeceeeseueeseeeseeeseeesaeeeaeeeses 18 Checking and canceling waiting obs 18 Electronic cover page 19 POINT OVE EN vervene 20 POETEN 20 4 Receiving a fax 22 Remote Fax OP GlON EE 22 BT OV 90 WEE ER PN 23 FA SN pe 23 OM AX Receive icc iogicindcetictcninte nus tanan test ends adidehenudadeiled dunedbnceisdenoauselsdeenbdlontnened Sees 23 Changing Remote Fax Options rrrnnrnnnnrnnnevanennnrnnnennnnrnnnnnnnennnennnennnennnnnnenn 24 Ste 25 Remote fax Commande 2 Additional receiving operatons 28 Printing a reduced INCOMING Tax 28 Duplex 2 sided printing for Fax mode MFC 7460DN and MFC 7860DW 28 Setting the Fax Receive Stamp rrrarrnnnrnnnnnnnnnnnnrvnnrvnnennnennnrnnnnnnnnnnnnennnennnen 28 Receiving a fax at the end of a Copnversaton 28 Setting the Print Density rrnnrrnnnrnanennnrnnnrrnnnrnanrnanrnnnrnnnnnnannnanenannnnnrnnnennnen 29 Printing a fax from the memory arrrarvnnrevnrrvnnrrnnrevnnrnnannnnnnnnnenanennnennunennsennee 29 Receiving faxes into memory when the paper tray is empty rrrarrrnnrrnerrrr 29 Polling OV OT VIG WY EE EEE EEE 30 POMNO TSC ONE EE 30 AOP PON WE 30 5 Dialing and storing numbers 31 Telephone line services 31 For Fax Tel mode on 31 Special line considerations ccecccssccsecceececseecueeceueceaeecseesueesceeec
43. elected in Go to step step Fax IFAX Email Color PDF Email Color JPG Email Color XPS Email B amp W PDF p Email Gray PDF D Email Gray JPG Email Gray XPS na Email B amp W TIFF Press A or to select Std Fine S Fine or Photo Press OK and then go to step di 1 S Fine does not appear if you added an E mail address at step 10 Press A or V to select 100dpi 200dpi 300dpi or 600dpi Press OK E If you chose Email Color PDF go to step E f you chose Email Color JPG or Email Color XPS go to step B Press A or Y to select 100dpi 200dpi or 300dpi Press OK E f you chose Email Gray PDF go to step E f you chose Email Gray JPG or Email Gray XPS go to step B 12 Press A or V to select 200dpi or 2001 00dp1 Press OK E f you chose Email B amp W PDF goto step E f you chose Email B amp W TIFF go to step B Select the PDF type from PDF or SPDF Secure PDF that will be used to send to your PC Press OK and then go to step B 14 Press Stop Exit FA Note e When you do a broadcast and you have saved a scan profile along with the number or E mail address the scan profile of the One Touch Speed Dial or Group number you chose first will be applied to the broadcast e For details about the file format see the Software User s Guide e If you have selected Fax IFAX in step and added One Touch or Speed Dial numbers that are stored as IFAX
44. eshooting tips Table of Contents 1 General Setup 1 Memory SO LEE 1 VE ENN 1 RINO OMEN VS EE EEE ER 1 Beeper volume ERE EE EEE 1 Speaker VU 2 Automatic daylight SAVINGS time nonnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnnrrrnrrnrrnnrnnrrnrrerrenene 2 EcOlOgYy TEE 3 TT SN 3 Sleep lee EE 3 Deep Sleep ut ee Lunner eneeier sui 3 TNT UNINC GE 4 Toner Setting Continue Mode 4 Receiving faxes in Continue Mode rranrnnnnnnanrranernnrnnnnrrnnennnrnnnnnnannnnnnnnnnnnennn 4 Toner End in Continue Mode 4 egene 5 EES E D Setting up the prefix number 5 Changing the prefix number 6 Mode NINN EE EE RR 6 2 Security features 7 ee EE EE NE 7 TX Lock MFC 7360 and MEC AGOUDN 7 Secure Function Lock 2 0 MFC 7860DVW rrrrnrnnnnnnnnnnenrnnevnnnrevrnnrrrnnnnnennnn 8 Se LO 11 RESTENE UA Guan ene 12 3 Sending a fax 14 Additional sending opiions 14 Sending faxes using multiple settings rrranrrrnrrrnnnrnnrrranrvarrrnnrrnarevanennnenner 14 Ee EEE EN 14 Changing Fax Resolution arrrnnrnnnrrnnnrnanrnnnrrnnrnnanrnanrnnnrnnnnnnnnnnnnnnnnnnnnnnnnsennn 15 Additional sending operaions 15 Sending TAX manually E 15 Sending a fax at the end of a conversation araranannnnrnannranrrnnrrnanrnanrrnnrnnnennn 15 DIA Sv 16 FO ANC AS Le EE EEE ER 16 Real Time Transmission n0an0nnannannoannnnennrrrnnnnrrrnrrrrnrnnrnnernrrnrrsnrnrernene 17 Overseas MOS vicbseccesnccstesteaedzyzdieedeceeenccdbereeh
45. f the used part 60 Packing and shipping the machine FA Note e If for any reason you must ship your machine carefully repack the machine in the original packaging to avoid any damage during transit The machine should be adequately insured with the carrier If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts including the drum unit the toner cartridges and printed materials to use with your Exchange machine ap Turn off the machine s power switch Disconnect all the cables and then unplug the power cord from the AC power outlet Leave the machine turned off for at least 10 minutes to cool down Open the front cover Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Routine maintenance DQ Put the protective material 1 in the Pack the AC cord and printed materials machine with the REMOVE text to the in the original carton as shown below left as shown in the illustration Put the drum unit and toner cartridge assembly back into the machine 6 Put the elastic band over the handle of the drum unit as shown in the illustration dai Close the carton and tape it shut D Close the front cover Put the machine into the bag it originally came in 61 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Avai
46. f you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine For MFC 7360 and MFC 7460DN The faxes stored in the machine s memory will be deleted Paging When Paging is chosen the machine dials the cell phone number you programmed This activates your cell phone or pager so you will know that you have a fax message in the machine s memory 1 Press Menu 2 5 1 D Press A or Y to choose Paging Press OK QB Enter your cell phone number followed by H up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example press 1800555123 4 4 Do one of the following E f your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by up to 20 digits Press OK For example press 12345 Redial Pause 180055 567898 E f you do not need a PIN press OK E f you are programming a cell phone number press OK Press Stop Exit Note e If you have set Paging a backup copy will automatically be printed at the machine e You cannot change a Paging or PIN number remotely Receiving a fax Fax Storage The Fax Storage feature lets you store your received faxes in the machine s memory You can retrieve stored fax messages from
47. g follow the steps below op Press Menu 3 3 o Press lt or to increase or decrease the contrast Press OK E Press Stop Exit Brightness Adjust the copy brightness to make copies darker or lighter To temporarily change the copy brightness setting follow the steps below D Make sure you are in Copy model El Qo Load your document Use the dial pad to enter the number of copies up to 99 4 Press Options Press A or to choose Brightness Press OK Press to make a lighter copy or press to make a darker copy Press OK Press Start To change the default setting follow the steps below ap Press Menu 3 2 Press to make a lighter copy or press to make a darker copy Press OK Press Stop Exit 46 Making N in 1 copies page layout You can reduce the amount of paper used when copying by using the N in 1 copy feature This allows you to copy two or four pages onto one page If you want to copy both sides of an ID card onto one page see 2 in 1 ID Copy on page 48 IMPORTANT e Please make sure the paper size is set to Letter A4 Legal or Folio e P means Portrait and L means Landscape e You cannot use the Enlarge Reduce setting with the N in 1 feature CG D Make sure you are in Copy model eo Load your document SH Use the dial pad to enter the number of copies up to 99 4 Press Options Press A or V to choose Page Layout
48. g the security features you must first enter an administrator password Access to restricted operations can be enabled by creating a restricted user Restricted users must enter a user password to use the machine Make a careful note of your password If you forget it you will have to reset the password stored in the machine For information about how to reset the password call Brother Customer Service EG Note e Secure Function Lock can be set manually at the control panel by using Web Based Management or by using BRAdmin Professional 3 We recommend using Web Based Management to configure this feature For more information see the Network User s Guide e Only administrators can set limitations and make changes for each user e When Secure Function Lock is on you can only use 1 Contrast 6 Polled TX and 7 Coverpg Setup under 2 Setup Send inthe Fax menu If Fax Tx is disabled you cannot use any function in the Fax menu e Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled Setting the password for the administrator The password you set in these steps is for the administrator This password is used to set up users and to turn Secure Function Lock on or off See Setting up restricted users on page 9 and Turning Secure Function Lock on off on page 9 ap Press Menu 1 6 1 Enter a four digit number for the password using numbers 0 9 Press OK E Re enter the password when the L
49. ing machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JBIG if the receiving machine has the same capability Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified later time that day Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A te
50. ithout a name If you want to save a fax resolution along with the number choose one of the options below E To store the fax resolution press A or V to select Std Fine S Fine or Photo Press OK m Press OK if you do not want to change the default resolution Do one of the following m To store another Group for broadcasting go to step m To finish storing Groups for broadcasting press Stop Exit Dialing and storing numbers If you downloaded IFAX and E mail options MFC 7460DN and MFC 7860DW Options for Setting Up Groups The following chart shows the additional selections for setting up Group numbers after you download the IFAX and E mail options for MFC 7460DN and MFC 7860DW Step 1 Step 2 Step 3 Step 4 Enter Enter Select Add Stored Select Resolution Select File Group Group Registration One Touch Location Number Type and Speed Dial Numbers to the Group One Touch 1 to 8 Fax IFAX Fax Name Std Fine or Number or Press OK s rine Photo Speed Dial E mail Address Email E mail 100dpi 200dpi PDF SPDF Color PDF Address 300dpi 600dpi Email 100dpi 200dpi Color JPG 300dpi 600dpi Email 100dpi 200dpi Color XPS 300dpi 600dpi Email Gray 100401 2000P PDF SPDF PDF 300dpi Email Gray 1000dp 1 2000p1 JPG 300dpi Email Gray 100dp1 200dp1 XPS 300dpi Email B amp W 200dpi PDF SPDF PDF 200x100dpi Email B amp W 200dpi TIFF 200x100dpi S Fine does not appear if you add E mai
51. l address in step 4 1 Ve FER E Press 1 Address Book and then Choose the One Touch key or Speed enter the three digit Speed Dial Dial location where you want to store the location Group Press OK m Press a One Touch key 35 Chapter 5 Use the dial pad to enter a Group number 1 to 8 Press OK Ch Press A or to select one of the following Fax IFAX Email Color PDF Email Color JPG Email Color XPS Email Gray PDF Email Gray JPG Email Gray XPS Email B amp W PDF Email B amp W TIFF Press OK To add One Touch or Speed Dial numbers follow the instructions below m For One Touch numbers press the One Touch keys one after the other E For Speed Dial numbers press re Address Book and then enter the three digit Speed Dial location The LCD will display your chosen One Touch numbers with a and Speed Dial numbers with a for example 006 009 EG Note When you include E mail numbers all the other numbers in the Group must be E mail numbers 6 Press OK when you have finished adding numbers Ga Do one of the following m Enter the name using the dial pad up to 15 characters Use the chart on Entering text in Appendix C of the Basic User s Guide to help you enter letters Press OK m Press OK to store the Group without a name 36 To choose the fax scan resolution for the Group number go to the appropriate next step as shown in the following table Option s
52. lability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Address Book T A pre programmed number for easy dialing You must press Address Book then enter the three digit Speed Dial location and press Start to begin the dialing process An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of the external telephone or pressing Hook Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission As a cost saving feature all delayed faxes to the same fax number will be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error 62 Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed print job and clears the machine s memory CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiv
53. lephone on the fax number that is plugged into a separate telephone wall jack External telephone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine pseudo double rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code 51 when you answer a fax call on an extension or external telephone Glossary Fax Storage You can store faxes in the memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored ona One Touch key or ina Speed Dial location for Broadcasting Help List A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guides with you Journal Period The pre programmed tim
54. ly rrronrrrranenrnnrnrnnnnnnnnnnnne 45 temporary settings 42 USINGGADE ssrin iaae 45 47 using scanner glass rrrarrrnnnnnnrn 46 47 Cover page rrrnnnrnanennarenanennnrnnnnnnnnnnnnenn 19 custom COMMENTS rrrrnnnnnnrrnannannnannnenn 19 for all faxes rrranrrrnnrrrnnnnnnnvvanrnnnrnnnrnnnnen 19 for next fax only rarernnnrnnrerarernnnnnnnennnrr 19 printed form sioaren irinse 20 D Deep Sleep mode rrrnrrrnnnnnnnvnnnnnnnnnnnnennne 3 Delayed batch transmission 06 18 Dialing access codes and credit card numbers 33 dial prefix ccccccceccceeeceeeeceeeceeeseeeeeeeeees 5 Groups broadcasting cccceeeeee ees 16 restricting dialing rrrrnnernrrnnrnnnrvanrner 12 66 Drum unit checking remaining life rrrrnnrrrr 60 GEN et 52 54 Dual access EE 16 Duplex CODY EE 49 E Enlarge Reduce Key cccccseeeeeseeeeeeees 42 F Fax codes CANNING EE 25 remote ACCESS code rnrrnnrnnrrnnnennrnnern 25 Fax forwarding changing remotely cccccceeeeeee 26 27 programming a number rrrnrrnnenannnnrr 22 Lige E 23 printing from memory ccceeeeeeee ees 29 turning Off rrrrerrnrerarennnrnnarenannnnrnnenne 25 TUNING OM EE 23 Fax stand alone receiving at end of conversation 060 28 Continue Mode 4 fax forwarding rrerernnnrnnnnnanevnnnvnnnnnn 27 fax receive stamp rrrrnnnnrn
55. ly being sent or the whole broadcast job D Press Menu 2 7 The LCD will display the Broadcast job number followed by the fax number being dialed for example 001 123456789 and the broadcast job number for example Broadcast 001 Press A or Y to choose one of the following m Choose the fax number being dialed and press OK m Choose the broadcast job number and press OK Press 1 to cancel the fax number or Broadcast job number you chose in step or press 2 to exit without canceling E f you chose to only cancel the fax currently being sent in step the LCD will ask you if you want to cancel the broadcast job Press 1 to clear the whole broadcast job or 2 to exit D Press Stop Exit sending a fax Real Time Transmission When you are sending a fax the machine will scan the documents into the memory before sending it Then as soon as the telephone line is free the machine will start dialing and sending Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or Next Fax On for the next fax only Note e Ifthe memory is full and you are sending a fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off If the memory is full faxes from the scanner glass cannot be sent until you clear some of the memory e In Real Time Transmission the auto
56. ly passed down or rolled over to the next available telephone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your machine will work best ona dedicated line Dialing and storing numbers Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line for your machine Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 ou
57. matic redial feature does not work when using the scanner glass Sending in real time for all faxes PD Make sure you are in Fax mode i Press Menu 2 2 5 3 Press A or to choose On Press OK Sending in real time for the next fax only 1 Make sure you are in Fax mode i 2 Press Menu 2 2 5 GH Press Aor to choose Next Fax On Press OK 17 Chapter 3 Overseas Mode If you are having difficulty sending a fax overseas due to a bad connection then turning on Overseas Mode may help This is a temporary setting and will only be active for your next fax op Make sure you are in Fax mode i 2 Load your document Press Menu 2 2 9 4 Press A or Y to choose On or Off Press OK Delayed Fax You can store up to 50 faxes in the memory to be sent within a twenty four hour period D Make sure you are in Fax mode i Load your document amp Press Menu 2 2 3 4 Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK EG Note The number of pages you can scan into the memory depends on the amount of data printed on each page 18 Delayed batch transmission Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number
58. mory when you are at your machine See Fax Storage on page 23 ap Press Menu 2 5 3 D Press Start amp Press Stop Exit Receiving a fax Receiving faxes into memory when the paper tray is empty As soon as the paper tray becomes empty during fax reception the LCD shows No Paper and begins receiving faxes into the machine s memory Put some paper in the paper tray See Loading paper and print media in Chapter 2 of the Basic User s Guide The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray and press Start 29 Chapter 4 Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax ep Make sure you are in Fax mode i Press Menu 2 1 7 KS Enter the fax number you are polling Press Start The LCD will show
59. n Continue Mode even if you change the Continue setting to Stop If you install a new toner cartridge when the LCD shows Toner Ended the machine will ask if you want to print the stored faxes Choose 1 Print to print stored faxes Toner End in Continue Mode When the LCD shows Toner Ended the machine will stop printing Ifthe memory is full and you want to continue receiving faxes you must install a new toner cartridge LCD Contrast You can change the contrast to make the LCD look lighter or darker D Press Menu 1 5 Press to make the LCD darker Or press to make the LCD lighter Press OK Press Stop Exit General Setup Dial Prefix The Dial Prefix setting will automatically dial a predefined number before every fax number you dial For example If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send Setting up the prefix number D Press Menu 0 5 GH Enter the prefix number up to 5 digits on the dial pad Press OK Note You can use the numbers 0 to 9 and Press Hook to display You cannot use with any other numbers or characters If your telephone system requires a timed break recall hookflash press Hook to enter the break GH Press Stop Exit Chapter 1 Changing the prefix number D Press Menu 0 5 2 Do one of the following m To change the prefix number press 1
60. ne will send the fax using the Auto setting if you choose Photo as the Fax Resolution Changing Fax Resolution The quality of a fax can be improved by changing the Fax Resolution Resolution can be changed for the next fax or for all faxes To change the Fax Resolution setting for the next fax GE Make sure you are in Fax mode i 2 Load your document GES Press Resolution then A or V to choose the resolution Press OK To change the default Fax Resolution setting av Make sure you are in Fax mode i ER Press Menu 2 2 2 Press A or Y to choose the resolution you want Press OK EG Note You can choose four different resolution settings fax resolution Standard Suitable for most typed documents Good for small print and transmits a little slower than Standard resolution Good for small print or artwork and transmits slower than Fine resolution Use when the document has varying shades of gray or is a photograph This has the slowest transmission time sending a fax Additional sending operations Sending a fax manually Manual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax Make sure you are in Fax mode i Load your document Press Hook and listen for a dial tone Or pick up the handset of the external telephone and listen for a dial tone Dial the fax number you want to call When you hear the
61. ng number the LCD will ask you if you want to change the name or number To delete the Group press 2 CD Do one of the following m To delete the Group press 1 m To exit without deleting the Group press 2 Press Stop Exit Dialing and storing numbers 39 Fax reports Some fax reports transmission verification and fax journal can be printed automatically and manually Transmission verification report You can use the Transmission Verification Report as proof that you sent a fax For details about how to set up the type of report you want see Transmission Verification Report in Chapter 4 of the Basic User s Guide Fax Journal You can set the machine to print a fax journal activity report at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days The default setting is Every 50 Faxes this means that your machine will print the journal when the machine has stored 50 jobs If you set the interval to Of you can still print the report by following the steps on the next page ap Press Menu 2 4 2 Press A or to choose an interval Press OK If you choose 7 days you will be asked to choose a day when you want the 7 day countdown to begin If you choose Every 50 Faxes the LCD shows Accepted Then go to step GH Enter the time to begin printing in 24 hour format For example enter 19 45 for 7 45 PM Press OK 40 Printing reports D Press Stop E
62. nnrnnnnnnnnnr 28 into memory fax storage 06 23 AGING Lure 23 polling receive rrrrrnrnnnrnnrrvarenernnen 30 reducing to fit on paper 0 28 retrieving from a remote site 26 27 SENNO WE 14 at end of conversation 006 15 DIOAGCASING EE 16 canceling from Memory rrnnrennnnennnrr 18 COMMAS ege EE 14 delayed batch rrrannnnnnnnnnrnannnnnnnnnnnn 18 delayed fax rrranrnnnnnnnnevanrnnnrnnnnnnnner 18 from memory dual access 16 manual seenen 15 OVEISCAS EE 18 polled transmit rrrnnenanennnnnnnnenanennrr 20 real time transmission rrrrrrranennnr 17 resolution ranrnnnnnnnnnnnnnnnnnnnnnnnnnenne 15 Fax Tel mode receiving faxes mrrrnnnenanernnrnnnnenanennne 31 G Groups for broadcasting c cccceeeeeee 33 H TET EE 41 POP LS Le 41 HOOK Key cccscccesecceeeceseceeecaueeeeeeseeeseeees 31 J Jacks convert to RJ11 jack triplex adapter rrrarrrnernraroranrnnnrnnnnn 31 L LCD liquid crystal display COEN eet D Help LST EE Eaa 41 M Machine information checking remaining life of parts 60 page counts rrnnnnannannnnnnnnnannannnannnnneen 60 Maintenance routine rrrrrrarrnrennnnnnnennr 50 checking the remaining life of parts 60 Manual transmission ME 15 Memory storage gemeeten 1 N N in 1 page layout 00 eee eeeeeeeeeeeees 46 P Page layout N mit 46 PADO
63. nt Press OK Using a printed cover page If you want to use a printed cover page that you can write on you can print the sample page and attach it to your fax GD Make sure you are in Fax mode i GE Press Menu 2 2 7 Press OK Press Start After the machine prints a copy of your cover page press Stop Exit 20 Press A or Y to choose Print Sample Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polled transmit Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it Setup for polled transmit D Make sure you are in Fax mode i E Load your document Press Menu 2 2 6 Press A or Y to choose On or Off Press OK Press 2 to choose 2 No if you do not want to enter more settings when the LCD asks you the following message Press Start If you are using the scanner glass the LCD will prompt you to choose one of the options below m Press 1 to send another page Go to step E Press 2 or Start to send the document sending a fax Place the next page on the scanner glass press OK Repeat steps and
64. o continue printing after the LCD shows Replace Toner The machine will continue printing until the LCD shows Toner Ended The default setting is Stop ep Press Menu 1 8 2 Press A or to choose Continue or Stop Press OK GH Press Stop Exit EG Note e If you continue printing in the Continue mode we cannot guarantee the print quality e While using Continue mode the print may appear faint e After replacing the toner cartridge with a new one the Continue mode will go back to the default setting Stop Receiving faxes in Continue Mode The machine can store received faxes in the memory if you choose Continue mode when the LCD shows Replace Toner When received faxes are printed in Continue mode the LCD will ask if the print quality of the fax is OK If the quality is not good choose 2 No The machine will keep the faxes stored in the memory so you can reprint them after you replace the toner cartridge with a new one If the print quality is good choose 1 Yes The LCD will ask if you want to delete the printed faxes from the memory If you choose not to delete them you will be asked again after you replace the toner cartridge with a new one Es Note e The MFC 7360 and MFC 7460DN can store up to 400 faxes in memory and the MFC 7860DW can store up to 500 faxes in memory e MFC 7360 and MFC 7460DN If you turn off the power switch faxes in memory will be lost e The machine will keep faxes stored i
65. on a One Touch key ora Speed Dial number Each Group uses up a One Touch key or a Speed Dial location You can then send the fax message to all the numbers stored in a Group just by pressing a One Touch key or entering a Speed Dial number and then pressing Start Before you can add numbers to a Group you need to store them as One Touch or Speed Dial numbers You can have up to 8 small Groups or you can assign up to 207 numbers to one large Group ap Press Menu 2 3 3 2 Choose the One Touch key or Speed Dial location where you want to store the Group m Press a One Touch key E Press CS Address Book and then enter the three digit Speed Dial location Press OK E Use the dial pad to enter a Group number 1 to 8 Press OK D To add One Touch or Speed Dial numbers follow the instructions below m For One Touch numbers press the One Touch keys one after the other 33 O 34 Chapter 5 m For Speed Dial numbers press T Address Book and then enter the three digit Speed Dial location The LCD will display your chosen One Touch numbers with a and Speed Dial numbers with a for example 006 009 Press OK when you have finished adding numbers Do one of the following E Enter the name using the dial pad up to 15 characters Use the chart on Entering text in Appendix C of the Basic User s Guide to help you enter letters Press OK m Press OK to store the Group w
66. on the machine s power switch 52 Cleaning the corona wire If you have print quality problems clean the corona wire as follows op Open the front cover and leave the machine turned on for 10 minutes to cool down WARNING AN HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot Wait for the machine to cool down before you touch the internal parts of the machine i RU A Routine maintenance 2 Slowly take out the drum unit and toner GH Clean the corona wire inside the drum cartridge assembly unit by gently sliding the green tab from left to right and right to left several times A CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean flat surface with a sheet of disposable paper or cloth underneath it in E Note case you accidentally spill or scatter toner Be sure to return the tab to the home position A 1 If you do not printed pages may have a vertical stripe Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe or wash it off with cold water ce Put the drum unit and toner cartridge assembly back into the machine Close the front cover To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration 53 Cleaning the drum unit QO Using both hands slide the manual feed I
67. opy the document 49 Cleaning the machine Clean the outside and inside of the machine regularly with a dry lint free cloth When you replace the toner cartridge or the drum unit make sure that you clean the inside of the machine WARNING DO NOT use cleaning materials that contain ammonia alcohol any type of spray or any type of flammable substance to clean the outside or inside of the machine Doing this may cause a fire or electrical shock See Jo use the product safely in the Safety and Legal booklet for how to clean the machine Be careful not to inhale toner IMPORTANT Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine CC 50 Routine maintenance Cleaning the outside of the machine SI Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet Note For MFC 7360 and MFC 7460DN To prevent you from losing any important messages see Transferring your faxes or Fax Journal report in Appendix B of the Basic User s Guide amp Pull the paper tray completely out of the machine E Wipe the outside of the machine with a dry lint free soft cloth to remove dust Remove any paper that is in the paper tray Wipe the inside and the outside of the paper tray with a dry lint free soft cloth to remove dust R
68. paper guides to the width of the paper If you have print quality problems the drum that you are going to use may have foreign material such as glue from a label stuck on the drum surface Follow the steps below to solve the problem D Prepare blank A4 or Letter size paper 2 Make sure the machine is in Ready mode Open the back cover face up output tray G Using both hands put one piece of A4 or Letter size paper in the manual feed slot until the top edge of the paper touches the paper feed roller When you feel the machine pull in the paper let go The machine will start the Drum Cleaning process Note e The machine makes a mechanical noise during the Drum Cleaning process because the machine rotates the OPC drum in reverse This noise is not due to a malfunction of the machine Press Clear and Menu at the same time The Drum Cleaning message will appear on the LCD 54 DO NOT put more than one sheet of paper in the manual feed slot at any one time as it may cause a jam If the paper in the manual feed slot is other than A4 or Letter size the machine will stop the Drum Cleaning process and eject the paper Make sure that the paper is straight and in the proper position in the manual feed slot If it is not it may not be fed properly resulting in a skewed printout or a paper jam DO NOT close the back cover face up output tray during the Drum Cleaning process The machine will stop
69. st up to 258 different numbers This will depend on how many Groups access codes or credit card numbers you have stored and on how many delayed or stored faxes in memory 16 Before you begin the broadcast One Touch and Speed Dial numbers must be stored in the machine s memory before they can be used in a broadcast See Storing One Touch Dial numbers and Storing Speed Dial numbers in Chapter 7 of the Basic User s Guide Group numbers must also be stored in the machine s memory before they can be used in a broadcast Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing See Setting up Groups for Broadcasting on page 33 How to broadcast a fax FA Note Use Address Book to help you choose numbers easily op Make sure you are in Fax mode Bi Load your document GH Enter a number Press OK You can use either a One Touch Speed Dial a Group number or a number manually entered using the dial pad See How to dial in Chapter 7 of the Basic User s Guide Repeat step until you have entered all the fax numbers you want to broadcast to Press Start After the broadcast is finished the machine will print a broadcast report to let you know the results GY Note The scan profile of the One Touch Speed Dial or Group number you chose first will be applied to the broadcast Canceling a Broadcast in progress While broadcasting you can cancel the fax current
70. the Drum Cleaning process and eject the paper It may cause a jam If the machine receives a print job before you put the sheet of paper in the manual feed slot the machine will finish the Drum Cleaning process first and then print the print job 8 When the machine has finished cleaning the machine returns to Ready mode Repeat steps to two more times using a new blank sheet of paper each time Upon completion please discard the used paper If the problem is not solved yet follow the steps below D Open the front cover and leave the machine turned on for 10 minutes to cool down Routine maintenance WARNING NHOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot Wait for the machine to cool down before you touch the internal parts of the machine Tres Se ERS e S it ELLER ng J 19 PI VA jo Vo STAINS ULL A PEER EE A co le k Le 55 Slowly take out the drum unit and toner E Push down the green lock lever and take cartridge assembly the toner cartridge out of the drum unit CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner IMPORTANT e To avoid print quality problems D
71. the last number Then press the One Touch key of the number you want to add E To add Speed Dial numbers press or to position the cursor just after the last number Then press G Address Book and enter the three digit Speed Dial location of the number you want to add m To delete One Touch or Speed Dial numbers press d or gt to position the cursor under the number you want to delete and then press Clear Press OK 6 Edit the name as follows E To edit the name press or to position the cursor under the character you want to change Then press Clear to delete it and enter the correct character using the dial pad When you have finished editing press OK amp If you want to change the fax resolution for the Group press A or Y to choose the resolution you want Press OK For details follow the directions beginning with step in Options for Setting Up Groups See Options for Setting Up Groups on page 35 8 Press Stop Exit Deleting Group numbers If you try to delete a Group number the LCD will show the stored Group name or number D Press Menu 2 3 3 o Choose the One Touch key or Speed Dial number where the Group is stored Do one of the following m Press the One Touch key E Press T Address Book and then enter the three digit Speed Dial number Press OK EG Note If the One Touch or Speed Dial number you are trying to delete has been set to a fax forwardi
72. tlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triplex adapter 31 Chapter 5 Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Place the two line TAD and the two line telephone next to your machine Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine GH Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD QD Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD
73. xit If you choose 6 12 24 hours 2 or 7 days the machine will print the report at the selected time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it manually without erasing the jobs from memory Reports The following reports are available 1 Transmission Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report Help List Prints a list of commonly used functions to help you program your machine Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes TX transmit RX receive User Settings Print a list of your current settings Network Config Network models only Lists your network settings WLAN Report MFC 7860DW Prints the result of wireless LAN connectivity diagnosis Printing reports How to print a report For MFC 7360 and MFC 7460DN press Menu 4 For MFC 7860DW press Menu 5 Do one of the following m Press A or Y to choose the report you want Press OK E Enter the number of the report you want to print For example press 2 to
74. xt level The machine will keep the new setting until you change it You can also change the ring volume through the menu ep Press Menu 1 3 1 2 Press A or to choose Of f Low Med or High Press OK Press Stop Exit Beeper volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off D Press Menu 1 3 2 Press A or to choose Of f Low Med or High Press OK Q Press Stop Exit Chapter 1 Speaker volume You can choose a range of speaker volume levels from High to Off Press Menu 1 3 3 Press A or Y to choose Off Low Med or High Press OK C Press Stop Exit You can also adjust the speaker volume with the control panel keys ED Press FAX D Press Hook Press Q or q This setting will stay until you change it again 4 Press Hook Automatic daylight savings time You can set the machine to change automatically for Daylight Savings Time It will set itself forward one hour in the Spring and back one hour in the Fall D Press Menu 0 2 2 Press A or to choose On or Off Press OK Press Stop Exit Ecology features Toner Save You can save toner using this feature When you set Toner Save to On print appears lighter The default setting is Off D Press Menu 1 4 1 B Press Aor

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