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Brother MFC-5460CN All in One Printer User Manual

1. Main Menu Submenu Menu Selections Options Descriptions Page 4 PhotoCapture 4 Brightness m Adjusts the brightness 79 Continued 5 B Om E 5 Contrast m Adjusts the contrast 79 z B L Om E 6 True2Life On 1 White Balance Adjusts the hue of the 79 os white areas B B Om E 2 Sharpness Enhances the detail of the image E B L Om E 3 Color Density Adjusts the total amount of E colorin the image 7 B i E Om E 7 Cropping On Crops the image around 80 EE the margin to fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping 8 Borderless On Expands the printable area 80 SEE to fit the edges of the paper 129 Main Menu Submenu Menu Selections Options Descriptions Page 4 PhotoCapture 9 Scan to Card 1 Quality B W 200x100 dpi Chooses the Scan 81 Continued B W 200 dpi resolution for your type of document Color 150 dpi Color 300 dpi Color 600 dpi 2 B W File Type TIFF Chooses the default file 81 format for black and white PDF A scanning 3 ColorFile Type PDF Chooses the default file 82 format for color scanning JPEG 5 LAN 1 Setup TCP IP 1 BOOT Method Au
2. esee 47 Temporary copy settings 67 Text entering 132 special characters 132 Transferring your faxes or Fax Journal qe Be m 108 Transparencies 12 13 14 15 Tray Select key MFC 5860CN only 72 Troubleshooting sssssssss 99 checking ink volume 119 document jam esee 109 error messages on LCD 105 if you are having difficulty COPYING epe 103 incoming calls 102 Network ree 104 phone line or connections 101 PhotoCapture Cantar 1s 104 printing 99 printing received faxes 101 receiving faxes 102 SCANNING Ec 103 sending faxes 102 SOftWaFO i ssisteceeidet ed nete dde 103 paper jam sse 110 print quality ssssssse 117 118 Two line phone system 46 TX LOCK 22 eben tercius 28 V Volume setting Ir M E 25 aA 25 Jap M 26 W Warranties cccccccccecececceeecececeeeeseneeeees iv Canada deceret irent erre eren vii Notice Disclaimer sss iv USA V Windows See Software User s Guide on the CD ROM gt i init ii D dr ied World Wide Web seen i
3. sse 71 Nin 1 copies or a poster 69 SOM xerit RAN RE IRI A t 70 Out of Area Caller ID 44 Out of Memory message 36 P Packing the machine 120 PAGING e 54 Paper iei sea 12 135 capacity ssssseeee 15 document size seseuesss 10 30 Tof Te rTo oiiire tinea 18 envelopes and post cards 19 SIZ H 24 EET 14 23 Paper Type key MFC 5460CN only 72 PaperPort SE with OCR See Software User s Guide on the ipie riterna an n iO Phone line connections eresse nE eE Eai 45 difficulties 101 multi line PBX ssssusssss 47 roll over lines sse 46 two line phone system 46 Phone line interference 112 Photo paper sss 12 13 70 PhotoCapture Center Borderless IRURE 80 CompactFlash ER 74 CROPPING i21 EAT 80 DPOF printing ceecee 78 from PC See Software User s Guide on the CDROM 2i retro etre Ene EIE Memory Stick Pro Leece 74 Memory Stick t 74 MultiMediaCard ooo eects 74 Print settings Brightness eee 79 Contrast 1 etre envi 79 Paper type amp size 79 Print speed amp quality 79 Quality 79 Tr e2Life u
4. Two digit number E Note If the LCD shows Not Registered when you enter a Speed Dial number a number has not been stored at this location 50 Dialing and storing numbers Search You can search for names you have stored in the Speed Dial memories Press Search Speed Dial and the menu keys to search numerically or alphabetically Search Speed Dial Search ed Dial Spe To search numerically 2 To search alphabetically you can use the dial pad to enter the first letter of the name you are looking for Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Black Start or Color Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Black Start or Color Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial one time after five minutes EA Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass Storing numbers You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number E Note If you lose electrical power the Quick Dial numbers that are i
5. When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i 91 Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely Always make sure the plug is fully inserted To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm
6. 46 Special line considerations ccccccceceeeeeeeeceeenceeeeeeeeeeeeeeeeeeensaneeaeeeaeeees 46 Multi line connections PBX ssssseeeeeenm emm nenne 47 External and extension phones cccccececceeecee cece cee ae eee eeeaeaeeeeeeeeeseseeeeeeeeeeseeeaea 48 Connecting an external or extension telephone seseeeeeeee 48 Using external and extension telephones see 48 If you answer a call and no one is on the line seseeeese 48 Using a non Brother cordless external telephone nsss 48 8 9 10 11 Dialing and storing numbers 50 OW t Dial mtt De pete idi quibue ecm tes 50 Manual alin is 5 25 ied ies shea Er desde erede Lebe Ire ch Cete Ede meade Eran oes eg en 50 Speed Dlaling eui iiri etant Lett pete Pre aseEEedDex dH eased 50 RII dem ea eed 50 Pax Redial M E A 51 Storing numbers 325 2 reet acco ibat o E Avv pug etd dy abad va ade eT vu REN kite 51 SiepEWrrkee tees sped taicas E censsaues TNTS 51 Storing Speed Dial numbers sssssssssse eene nennen 51 Changing Speed Dial numbers sse emen 52 Setting up groups for broadcasting sssseen e 52 Dialing Access codes and credit card numbers ssssseseeee 53 Remote fax options 54 Fax Forwarding 2 e dee tue envied de e odere deed edens 54
7. 60 from extension phone 48 Pagi eee 54 phone line interference 112 Receive Mode choosing 37 reducing to fit on paper 40 148 retrieving from a remote site 59 Ring Delay setting 38 tray use MFC 5860CN only 24 sending eese 30 63 at end of conversation 36 Broadcasting sees 31 canceling from memory 35 color fax sssssssssee 31 rop rez pe 33 delayed batch transmission 35 delayed fax esessess 35 enter Fax mode sus 30 from memory Dual Access 34 from scanner glass sss 30 manual eee 36 OVerSeaS 00 eeececececeeeeeeeeeeeeeeeeeeeeeeeeeeaes 34 phone line interference 112 Real Time Transmission 34 redial ees 51 Resolution sss 33 Fax Tel mode answering at extension phones 48 double ringing voice calls 39 F T Ring Time aaee 39 Fax Receive Code ss 48 Ring Delay eee 38 Telephone Answer Code 48 FCC notices ssssssssssesses 94 G Gray scale sese 136 139 Groups for Bro
8. Lists name and numbers 62 stored in the One Touch and Speed Dial memory in numerical order 4 Fax Journal Lists information about the 62 last incoming and outgoing faxes TX means Transmit RX means Receive 5 User Settings Lists your settings 62 6 Network Lists your settings 62 Config 7 Machine l Serial No Lets you check the serial 120 Info number of your machine 0 Initial 1 Receive Mode Fax Only Choose the receive mode 38 Setup aan that best suits your needs External TAD Manual 2 Date Time Puts the date and time on See the LCD and in headings of Quick faxes you send Setup Guide 3 Station ID Fax Set your name and fax number to appear on each Name page you fax 4 Tone Pulse Tone Choose the dialing mode Canada only Pulse 5 Dial Tone Detection You can shorten the dial 112 x tone detect pause No Detection 0 Local English Allows you to change the See Language dne LCD language for your Quick Canada only country Setup y Guide 131 Entering Text When you are setting certain menu selections such as the Station ID you may need to enter text into the machine Most dial pad keys have three or four letters printed on keys The keys for 0 and X do not have printed letters because they are used for special characters By pressing the proper dial pad key repeatedly you can access the character you want
9. Chapter 6 Using receive modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 38 Fax only Fax only mode will automatically answer every call If the call is a fax your machine will receive it Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and handling them in one of the following ways Faxes will be automatically received B Voice calls will start the F T ring to tell you to pick up the line The F T ring is a fast double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 39 and Ring Delay on page 38 Manual Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature To receive a fax in manual mode press Black Start or Color Start when you hear fax tones short repeating beeps You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 39 38 External TAD External TAD mode lets an external answering device manage your incoming calls Incoming calls will be handled in one of the following ways Faxes will be automatically received B Voice callers can record a message on the external TAD For more information see Connecting an external TAD telephone answerin
10. This machine has been certified to comply with FCC standards which are applied to the USA only 95 Federal Communications Commission FCC Declaration of Conformity USA only Responsible Party Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 5460CN MFC 5860CN comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures B Reorient or relocate t
11. Yes JIS B5 7 2 x 10 1 in 182 x 257 mm Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes A6 4 1 x 5 8 in 105 x 148 mm Yes Cards Photo 4x6 in 10 x 15 cm Yes Yes Yes Photo 2L 5 x 7 in 13 x 18 cm Yes Yes Index Card 5x8 in 127 x 203 mm Yes Post Card 1 3 9 x 5 8 in 100 x 148 mm Yes PostCard2 5 8 x 7 9 in 148 x 200 mm Yes Double Envelopes C5 6 4 x 9 in 162 x 229 mm Yes Envelope DL 4 3 x 8 7 in 110 x 220 mm Yes Envelope COM 10 4 1 8 x 9 1 2 in 105 x 241 mm Yes Monarch 3 7 8 x 7 1 2 in 98 x 191 mm Yes JE4 4 1 x 9 3 in 105 x 235 mm Yes Envelope Transparencies Letter 8 1 2 x 11 in 216 x 279 mm Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes 14 Loading documents and paper Paper weight thickness and capacity Paper Type Weight Thickness No of sheets Cut Plain Paper 17 to 32 Ib 64 to 120 g m 0 003 to 0 006 in 0 08 to 0 15 mm 100 1 Sheet Tray 1 MFC 5860CN Plain Paper 17 to 28 Ib 64 to 105 g m 0 003 to 0 006 in 0 08 to 0 15 mm 2592 Tray 2 MFC 5860CN Inkjet Paper 17 to 53 Ib 64 to 200 g m 0 003 to 0 01 in 0 08 to 0 25 mm 20 Glossy Paper Up to 58 Ib Up to 220 g m Up to 0 01 in Up to 0 25 mm 20 Cards Photo Up to 64 Ib Up to 240 g m Up to 0 01 in Up to 0 28 mm 20 4 x 6 Inde
12. e Press Stop Exit PhotoCapture Center Adjusting Brightness Contrast and Color Brightness Press Menu 4 4 e Press A or V to make a darker or lighter copy Press OK Press Stop Exit Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid ep Press Menu 4 5 o Press A or V to increase or decrease the contrast Press OK Press Stop Exit Color enhancement True2Life The color enhancement True2Life feature will produce more vivid printed images Your photographs will take slightly longer to print e Press Menu 4 6 e Press A or V to choose On or Off Press OK If you chose Of f then go to step e Press A or V to choose 1 White Balance 2 Sharpness or 3 Color Density Press OK o Press A or V to adjustthe degree of the setting Press OK 5 Press Stop Exit 79 Chapter 13 E Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using this you can correct this effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjus
13. o Press OK The LCD will show the job number e Press 1 to clear The LCD will then show the Broadcast job numberand 1 Clear 2 Exit o To cancel the Broadcast press 1 O Press Stop Exit 32 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast overseas mode and real time transmission e Make sure you are in Fax mode amp amp Load your document e Choose a setting you want to change Press OK Choose one of the options below E Press 1 to change another setting B Press 2 when you have finished choosing your settings 5 Send the fax as usual Contrast If your documentis very light or very dark you may want to change the contrast Use Light when sending a light document Use Dark when sending a dark document Make sure you are in Fax mode eg o Load your document Q Press Menu 2 2 1 o Press A or V to choose Auto Light or Dark Press OK f Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions When you send a color fax When you choose Photo as the Resolution Changing Resolution The quality of a fax can be improved by changing the resolution Resolution can be changed for the next fax or for all faxes To change the resolution for the next fax Make sure
14. B To return to the Caller ID listing press A or V Bi To finish viewing press Stop Exit Printing Caller ID List Press Menu 2 0 4 e Press A or V to choose Print Report Press OK If no ID is stored the beeper will sound and No Caller ID Will appear on the LCD Press Black Start or Color Start After printing has finished press Stop Exit Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message So your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings E Note f you do not receive all your faxes reduce the Ring Delay setting on your external TAD If You Subscribe to your Telephone
15. Press OK PhotoCapture Center e Press A or V to choose the paper size you are using Letter A4 4 x6 Or sur uf E If you chose Letter or A4 go to step E If you chose another size go to step E If you have finished choosing settings press Color Start o Press A or V to choose the print size 4 x3 5 x3 5t ot xa TTS 8 x6 orMax Size Press OK Choose one of the options below B To choose the number of copies go to step 9 E If you have finished choosing settings press Color Start 10 Enter the number of copies you want Press OK Press Color Start to print The printing positions when using Letter paper are shown below 1 2 3 4 x3 5 x3 5 6 x4 4 5 TYKIT 8 x6 Max Size o 77 Chapter 13 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the media card CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card with DPOF information is put in
16. 3 Set 1 Speed Dial Stores Speed Dial 51 Quick Dial numbers so you can dial by pressing only a few keys and Start 2 Setup Groups Sets up a Group number 52 for Broadcasting 126 Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 2 Fax 4 Report 1 Transmission On Sets initial setup for 61 Setting Transmission Verification Continued On Image Continued Report and Fax Journal Off Off Image 2 Journal Period Off 61 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 5 Remote Fax 1 Fwd Page Store Off Sets the machine to 54 Opt re forward fax messages to call your pager to store Paging incoming faxes in the memory so you can Fax Storage i retrieve them while you are PC Fax Receive away from your machine or to send faxes to your PC 2 Remote Access X You must set your own 58 code for Remote Retrieval 3 Print Fax Prints incoming faxes 40 stored in the memory Backup Print y 6 Remaining Checks which jobs are in 35 Jobs the memory and lets you cancel chosen jobs O Miscellaneous l TX Lock Stops unauthorized users 27 from changing the machine s current settings 2 Compatibility High Adjusts the equalization for 112 transmission problems Normal Basic 3 Distinctive Off Uses the Telephone 42 Set gn Company s Distinctive Ring subscriber service t
17. For Mac OS X 10 2 4 or greater Presto PageManager User s Guide B The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application General Information Accessing Brother Support For Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers on page i and on the Brother CD ROM B Click Brother Support on the main menu The following screen will appear Macromedia Flash Player 6 brother Top Menu gt gt Brother Support Brother Home Page Support Information Brother Mall com Brother Solutions Center B To access our web site www brother com click Brother Home Page B To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information B To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com B Forthe latest news and product support information http solutions brother com click Brother Solutions Center B To return to the main page click Back or If you have finished click Exit Chapter 1 Control panel overview MFC 5460CN 2 wc Oper 5 x 6 wo Redial Pause Resolution 8 w 9wxz Enlarge Options Quality Reduce Paper Type MFC 5460CN Yerur rnoto S
18. No 1 01 01 2006 100KB Make sure you have put the media card in the proper slot Press Photo Capture B Press A or V to choose Print Index Press OK Q Press A or V to choose 6 Images Line or5 Images Line Press OK OOA CIO 6 Images Line 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better o Press Color Start to print Printing Images Before you can print an individual image you have to know the image number o Make sure you have put the media card in the proper slot e Print the index first See Printing the thumbnail index on page 76 Press Photo Capture e Press A or V to choose Print Images Press OK Note If your media card contains valid DPOF information the LCD will show DPOF Print Yes See DPOF printing on page 78 Enter the image number that you want to print from the thumbnail index Press OK Multiple numbers can be entered by using the OK key to separate numbers For example 1 OK 3 OK 6 would print images 1 3 and 6 The key can be used to print a range of numbers for example 1 5 would print all images from 1 to 5 5 After you have chosen all the images you want to print press OK to choose your settings If you have already chosen your settings press Color Start QO Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo or Other Photo
19. 151 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC Canada H9B 3H6 brother Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty USA CAN
20. Easy Receive If Easy Receive is On The machine receives fax calls automatically even if you lift the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another telephone wall jack just replace the handset and your machine will do the rest If Easy Receive is Off You have to lift the handset of an external phone and then press Black Start or Color Start on the machine If you are not at your machine press X 5 1 on the extension phone See Using external and extension telephones on page 48 C Note If this feature is set to On but your machine does not connect a fax call when you lift an extension or external phone handset press the fax receive code X 5 1 f you send faxes from a computer on the same phone line and the machine intercepts them set Easy Receive to Off ep Press Menu 2 1 3 o Press A or V to choose On or Off Press OK e Press Stop Exit 39 Chapter 6 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter or Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting Menu 1 3 Make sure you are in Fax mode oj o Press Menu 2 1 5 e Use A or V to choose On
21. It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details 94 Safety and Legal The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ T XXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to mak
22. Loading envelopes B Use envelopes that weigh from 20 to 25 Ib 75 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first caution Do not use any of the following types of envelopes as they will cause paper feed problems If they are of a baggy construction That are embossed have raised writing on them That have clasps or staples That are pre printed on the inside Glue Double flap p 4 Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using 19 Chapter 2 How to load envelopes and post cards Before loading press the corners and sides of the envelopes or post cards to make them as flat as possible f Note If the envelopes or post cards are double feeding put one envelope or post card in the paper tray at a time V o Put the envelopes or post cards into the paper tray with the address side down and the leading edge in first as shown in the illustration Press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards 20 If you have problems when printing on envelopes try the following suggestions o Open the envelope flap e Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing Ad
23. company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four rings on the external TAD when you have the telephone company s Distinctive Ring Service You cannot use the Toll Saver setting Telephone Services and External devices f You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your machine If your TAD is plugged into a wall jack both your machine and the TAD will try to control the phone line See the illustration below An NY 1 TAD When the TAD answers a call the LCD shows Telephone Connections The external TAD must be plugged into the jack labeled EXT Your machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring Plug the telephone line cord from the telephone wall jack into the jack labeled LINE o Plug the telephone line cord from the external TAD into the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack e Set your external TAD to four rings or less The machine s Ring Delay setting does not apply o Record the outgoing message on your ext
24. ee IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Awoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak Use only the power cord provided with the machine Safety and Legal Important safety instructions 1 Read all of these instructions 2 Save them for later reference 3 Follow all warnings and instructions marked on the product 4 Unplug this product from the wall outlet before cleaning the inside of the machine Do not use liquid or aerosol cleaners Use a damp cloth for cleaning a Do not use this product near water 6 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This produc
25. the USB cable 1 PictBridge port E Note Remove any media cards from the machine before connecting the digital camera e Turn on the camera When the machine has recognized the camera the LCD shows the following message Camera Connecter When the machine starts printing a photo the LCD will show Printing To prevent damage to your machine do not connect any device other than a PictBridge compatible camera to the PictBridge port EEUU 84 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PictBridge you can easily identify and troubleshoot any problems E Out of Memory This message will appear if you are working with images that are too large for the machine s memory B Wrong USB device This message will appear if you connect a non PictBridge compatible or broken device to the PictBridge port To clear the error unplug the device from the PictBrid
26. 5 1 See Using external and extension telephones on page 48 You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step 6 to restore the inactive setting X and press OK 58 Using your Remote Access Code e Dial your fax number from a telephone or another fax machine using touch tone e When your machine answers enter your remote access code 3 digits followed by X The machine signals if it has received messages B 1 long beep Fax messages B No beeps No messages o When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command O Press 9 0 to reset the machine when you have finished Q Hang up oY Note If your machine is set to Manual mode and you want to use the remote retrieval features wait about 2 minutes after it starts ringing and then enter the remote access code within 30 seconds Retrieving fax messages Dial your fax number from a telephone or another fax machine using touch tone o When your machine answers enter your remote access code 3 digits followed by X If you hear one long beep you have messages When you hear two short beeps press 9 6 2 o Wait for the long beep and then use the dial pad to enter the number up to 20 digits of the re
27. Post Card Output image quality varies based on many factors including but not limited to input image resolution and quality and print media Based on Brother standard pattern Letter size in draft mode When you set the Borderless feature to On See Paper type and size for each operation on page 14 Interfaces USB A USB 2 0 interface cable that is no longer than 6 feet 2 0 m 1 LAN cable Ethernet UTP cable category 5 or greater Your machine has a USB 2 0 Full speed interface This interface is compatible with USB 2 0 Hi Speed however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh See the Network User s Guide on the CD ROM for detailed network specifications 140 Computer requirements Specifications Minimum System Requirements and Supported PC Software Functions Computer Platform Supported PC Processor Minimum Recommended Available Hard amp Operating PC Interface Minimum RAM RAM Disk Space System Version Software Speed for for Functions Drivers Applications Windows 98 98SE Printing USB Intel Pentium 32 MB 128 MB 120 MB 130 MB Operating Me PC Fax or equivalent System 1 ional Scanning 2000 Professional Removable Ethernet 64 MB 256 MB XP Home Disk 3 128 MB 256 MB 170 MB 220 MB XP Prof
28. Press one two three four Key time times times times 2 A B C 2 3 D E F 3 4 G H l 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y Z Putting spaces To enter a space in a fax number press gt once between numbers To enter a space in a name press twice between characters Making corrections If you entered an incorrect letter and want to change it press to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press P to move the cursor to the right before you press the key again 132 Special characters and symbols Press X or 0 and then press or P to move the cursor under the special character or symbol you want Then press OK to choose it space 96 amp X lt gt 7 _ EAEEICEOO Press X for Press for Press 0 for General Memory Capacity ADF automatic document feeder Paper Tray Paper Tray 2 MFC 5860CN only Printer Type Print Method LCD liquid crystal display Power Source Power Consumption Specifications 32 MB Up to 35 pages Temperature 68 F 86 F 20 C 30 C Humidity 50 70 Paper 20 Ib 80 g m Letter size 100 Sheets 20 Ib 80 g m 250 Sheets 20 Ib 80 g m Ink Jet Black Piezo with 94 x 1 nozzles Colo
29. and Post card For more details see Paper weight thickness and capacity on page 15 B Maximum paper tray capacity Approx 100 sheets of 20 Ib 80 g m plain paper Paper Tray 2 MFC 5860CN only B Paper type Plain paper E Paper size Letter Legal Executive A4 JIS B5 B Maximum paper tray capacity Approx 250 sheets of 20 Ib 80 g m plain paper Paper Output Up to 50 sheets of 20 Ib 80 g m plain paper face up print delivery to the output paper tray 2 1 Use only transparencies recommended for inkjet printing For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging 3 See Paper type and size for each operation on page 14 135 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed Dial Broadcasting Automatic Redial Auto Answer Communication Source Memory Transmission Out of Paper Reception 1 ITU T Group 3 MH MR MMR JPEG Automatic Fallback 33 600 bps ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm 8 2 in 208 mm 8 03 in 204 mm 256 levels Standard Sequential Black only Automatic Light Dark manual setting B Horizontal 203 dot in 8
30. appears while scanning documents press Stop Exit to cancel or BlackStart to send the scanned pages Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the phone line is free the machine will start dialing and sending If the memory is full or you are sending a color fax the machine will send the document in real time even if Real Time Tx is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or Next Fax Only for the next fax only E Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass 34 Sending in real time for all faxes L1 Make sure you are in Fax mode amp amp Q Press Menu 2 2 5 e Press A or V to choose On or Off Press OK Sending in real time for the next fax only Make sure you are in Fax mode amp amp J Press Menu 2 2 5 Press A or V to choose Next Fax Only Press OK Press A or V to choose On or off Press OK Press Stop Exit Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off Make sure you are in Fax mode i Load your
31. can work together without any problems If each one has a separate phone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions on next page to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls e Note You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Ring Rings Pattern 1 long long TuL 2 short long short mMm 3 short short long Ani 4 very long normal TT LL pattern fE Note If the ring pattern you received is not on this chart please call your telephone company and ask for one that is shown B The machine will only answer calls to its registered number B The first two rings are silent on the machine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring E f you p
32. document Press A or V to choose On or off Press OK e eo Press Menu 2 2 7 o Delayed Faxing Black amp White only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step Make sure you are in Fax mode eg e Load your document eo Press Menu 2 2 3 o Do one of the following B Press OK to accept the displayed time B Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK EA Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Sending a fax Delayed Batch Transmission Black amp White only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Make sure you are in Fax mode e o Press Menu 2 2 4 e Press A or V to choose On or Off Press OK o Press Stop Exit Checking and canceling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting Press Menu 2 6 Any waiting jobs appear on the LCD e Press A or V to scroll throu
33. fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA only 1 800 521 2846 Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Ink Cartridge Standard lt black gt LC51BK Prints approx 500 pages Ink Cartridge High Yield lt black gt LC51HY BK Prints approx 900 pages Ink Cartridge lt yellow gt LC51Y Prints approx 400 pages Ink Cartridge lt cyan gt blue LC51C Prints approx 400 pages Ink Cartridge lt magenta gt red LC51M Prints approx 400 pages Premium Glossy Photo Paper Letter size 20 sheets 4 x 6 size 20 sheets BP61GLL 1 BP61GLP 1 Matte Inkjet Paper Letter size 25 sheets BP60ML USA only Inkjet Plain Paper Letter size 25
34. finish Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it Q For 600 dpi press the number ofthe test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Q Press Stop Exit Troubleshooting and Routine Maintenance Checking the ink volume You can check the ink that is left in the cartridge Press Ink o Press A or V to choose Ink Volume Press OK e Press A or V to choose the color you want to check The LCD shows the ink volume D Volume LIEICI TC TE 1 o Press Stop Exit C Note You can check the ink volume from your computer See Printing for Windows or Printing and Fax for Macintosh in the Software User s Guide on the CD ROM 119 Machine Information Checking the serial number You can see the machine s serial number on the LCD Press Menu 7 1 i ine Info e Press Stop Exit 120 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noi
35. head See Cleaning the print head on page 117 Try using the recommended types of paper See Acceptable paper and other media on page 12 The machine prints blank pages Clean the print head See Cleaning the print head on page 117 Characters and lines are stacked Check the printing alignment See Checking the printing alignment on page 119 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly See Loading paper and other media on page 16 Make sure the Jam Clear Cover is set properly Smudged stain at the top center of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other media on page 12 Printing appears dirty or ink seems to run Make sure you are using the proper types of paper See Acceptable paper and other media on page 12 Don t handle the paper until the ink is dry Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine printer platen on page 116 Make sure you are using the paper support flap See Loading paper and other media on page 16 There are some dense lines Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click the Settings and uncheck the Bi Directional
36. it Wrong Paper Size Paperis not the correct size Load the correct size of paper Letter Legal or A4 and then press Black Start or Color Start Wrong USB A non PictBridge compatible or Unplug the device from the PictBridge port then Device broken device has been connected press On Off to turn the machine off and then on to the PictBridge port again Transferring your faxes or Fax Transferring faxes to another fax Journal report machine 17 y EF e 2 ES If you have not set up your Station ID you If the LCD shows cannot enter fax transfer mode Change Unable XX Clean Unable XX e Press Menu 9 0 1 Init Unable XX Print Unable XX o Do one of the following Scan Unable XX B If the LCD shows No Data there are no faxes left in the machine s We recommend transferring your faxes to memory another fax machine or to your PC See Transferring faxes to another fax machine on page 108 or Transferring faxes E f the LCD shows Enter Fax No to your PC on page 109 enter the fax number to which faxes will be forwarded Press Stop Exit You can also transfer the Fax Journal report to see if there are any faxes you need to e Press Black Start transfer See Transferring Fax Journal report to another fax machine on page 109 Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then r
37. or off Press OK o Press Stop Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to send you a fax before you both hang up eq Ask the other party to place the document in their machine and to press Start or Send key e When you hear the CNG tones slowly repeating beeps press Black Start or Color Start eo Press 2 to receive a fax o Replace the external handset 40 Printing a fax from the memory If you are using the Paging or Fax Storage feature Menu 2 5 1 you can still print a fax from the memory when you are at your machine See Turning off Remote Fax Options on page 57 ep Press Menu 2 5 3 Q Press Black Start devices Voice Operations Voice calls can be made either with an extension or external telephone Tone or pulse Canada only If you are using an external phone and have a pulse dialing service but need to send tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals Lift the handset of the external phone e Press on the control panel of your machine Any digits dialed after this will send tone signals When you hang up the machine will return to the pulse dialing service Fax Tel mode when the power key is on When the machine is in Fax Tel mode it will use the F T Ring Time p
38. put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that does not have a fax machine Your machine will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or mixed into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your machine See Easy Receive on page 39 Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require help from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triple adapter Tri
39. serve as confirmation of the purchase date of your product should you lose your receipt B may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com You can check here for Brother driver updates To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER voice 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Brother fax back system USA only Brother has installed an easy to use
40. telephone 48 two line external TAD or telephone 47 Consumable items ssuss 142 Control panel overview sssse 6 ControlCenter See Software User s Guide on the CD ROM oeii ia i aia Copy brightness eiie enti 71 color adjustment seeen 71 COnfraSt uei root deed eds 71 enlarge reduce sees 68 enter Copy mode sse 66 d p 67 m ltiple 2 eter dataset 66 Nin 1 page layout ssssss 69 Options key paper size sss 72 papertype iscrivi nii 72 paper ee 72 Quality key sese 67 l eA 66 ro me 70 temporary settings sse 67 tray use MFC 5860CN only 25 using ADF sssee 66 Copy Options key Paper Size sss 72 Paper Type aee 72 Cordless phone sssssssssss 48 Custom telephone features on a single line sees 103 D Dialing PAUSES E 51 access codes and credit card n tmb6ers 2 5 cios cones e been oce orbdua 52 53 GUPS AE 31 manual exteri eid eene oed ten 50 Speed Dial sess 50 Distinctive Ring eee cece eeeeeeeees 42 setting ring pattern owes 43 turning Off nicer 43 Dual ACCESS 1 m nee e 34 147 E Easy Receive oo ccc esscsseereen
41. tray firmly back into the machine E Note Make sure that you pull out the paper support until it clicks Dial Tone Setting the dial tone to Detection will shorten the dial detect pause 112 Press Menu 0 5 Press A or V to choose Detection or No Detection Press OK Press Stop Exit Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations e Press Menu 2 0 2 e Press A or V to choose Normal Basic or High B Basic reduces the modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed B Normal sets the modem speed at 14400 bps E High sets the modem speed at 33600 bps Default Press OK amp Press Stop Exit aH Note When you change the compatibility to Basic the ECM feature is only available for color fax sending Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to rep
42. with both hands and the paper length guide to fit the paper Make sure the paper side guides touch While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper support flap 2 EA Noe Be careful that you do not push the paper E Not in too far it may lift at the back of the tray T Nore and cause feed problems Do not use the paper support flap for Legal paper 17 Chapter 2 Loading paper in paper tray 2 e Press and slide the paper side MFC 5860CN only guides 1 and paper length guide 2 to fit the paper size C Note You can only use plain paper sizes Letter Legal A4 Executive or B5 in Tray 2 e Pull the paper tray completely out of the machine When you are using Legal size paper press and hold the universal guide release button 1 as you slide out the front of the paper tray o Fan the stack of paper well to avoid paper jams and misfeeds E Note Always make sure that the paper is not curled 18 5 Gently put the paper into the paper tray print side down and top edge first Check that the paper is flat in the tray and below the maximum paper mark 1 e Push the paper tray firmly back into the machine fZ Note If you are using Auto Select after refilling the paper tray you should open and close the scanner cover to reset the machine Loading documents and paper Loading envelopes and post cards
43. you are in Fax mode sj e Load your document Press Resolution then A or V to choose the resolution Press OK Sending a fax To change the default resolution Make sure you are in Fax mode Q Press Menu 2 2 2 Q Press A or V to choose the resolution you want Press OK Note You can choose four different resolution settings for black amp white faxes and two for color Black amp White Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray or is a photograph This has the slowest transmission Color Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting 33 Chapter 5 Dual access Black amp White only You can dial anumber and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them E Note Ifthe Out of Memory message
44. 0 sheets BP60PL USA only Telephone Line Cord LG3077001 USA only User s Guide LP3292001 English for USA and Canada LP3292002 French For Canada Available in the USA and from November 2006 in Canada Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUS
45. 1 Out of Memory The machine s memory is full Fax sending or copy operation in progress Press Stop Exit and wait until the other operations in progress finish and then try again Printing operation in progress Reduce print resolution For details see Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Paper Jam Paper is jammed in the machine See Printer jam or paper jam on page 110 Print Unable XX The machine has a mechanical problem A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues see Transferring your faxes or Fax Journal report on page 108 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it 107 Error Message Cause Action Scan Unable XX The machine has a mechanical Open the scanner cover and remove any foreign problem objects inside the machine OR If the error message continues see Transferring your faxes or Fax Journal report on page 108 A foreign objects such as a clip or before disconnecting the machine so you will not ripped paper is in the machine lose any important messages Then disconnect the machine from the power for several minutes and then reconnect
46. 1 P 4 in 1 L Poster 3 x 3 No of Copies No of Copies 01 01 99 fZ Note You can save the copy settings you use most often by setting them as default You can find instructions on how to do this in the section for each feature Making copies Making N in 1 copies or a poster The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass Important B Please make sure paper size is set to Letter Or A4 B You cannot use the Enlarge Reduce setting with the N in 1 and Poster features E f you are producing multiple color copies N in 1 copy is not available B P means Portrait and L means Landscape B You can only make one poster copy at a time Make sure you are in Copy mode ex Q Load your document e Use the dial pad to enter the number of copies up to 99 o Press Options and A or W to choose Page Layout Press OK O Press Aor V to chooseoff 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster 3 x 3 Press OK Q Press Black Start to scan the document You can also press Color Start if you are using Poster layout If you are making a poster or placed the documen
47. 40 Secs 70 Secs 3 Easy Receive On Receives fax messages 39 ore without pressing Black Start or Color Start 125 Main Menu Submenu Menu Selections Options Descriptions Page 2 Fax 1 Setup Receive 4 Remote Codes On X51 51 Allows you to answer all 49 Continued In Fax mode a calls at an extension or only external phone and use y codes to turn the machine Continued on or off You can personalize these codes 5 Auto Reduction On Cuts the size of incoming 40 faxes Off 6 Polling RX Sets up your machine to 63 poll another fax machine 2 Setup Send 1 Contrast Auto Changes the lightness or 33 darkness of faxes you In Fax mode Light only send Dark 2 Fax Resolution Standard Sets the default resolution 33 for outgoing faxes Fine S Fine Photo 3 Delayed Fax Set the time of day in 24 35 hour format that the delayed faxes will be sent 4 Batch TX On Combines delayedfaxesto 35 x the same fax number at the Off same time of day into one transmission 5 Real Time TX Next Fax Only Sends a fax without using 34 the memory On Off 6 Polled TX On Sets up your machine with 64 P a document to be retrieved Off by another fax machine 7 Overseas Mode On If you are having problems 34 off sending faxes overseas set this to on 0 Scan Size A4 Adjusts the scan area of 31 letter the scanner glass to the size of the document
48. A4 A5or4 W x 6 H Press OK Q Press Black Start or Color Start fg Note To change the default paper type setting see Paper Size on page 24 Tray Select MFC 5860CN only You can change the tray that will be used for next copy only To change the default tray see Tray use in Copy mode MFC 5860CN only on page 25 Make sure you are in Copy mode Load your document Use the dial pad to enter the number of copies up to 99 Press Tray Select Press A or V to choose Auto Select 1 xxx OF 2 xxx Press OK o 00 606 Press Black Start or Color Start Walk up Photo Printing PhotoCapture Center 74 PictBridge 83 PhotoCapture Center Operations Printing from a media card without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media See How fo print from a media card on page 76 Scanning to a media card without a PC You can scan documents and save them directly to a media card See Scan to Card on page 81 Using PhotoCapture Center from your computer You can access the media card that is in the media drive slot of the machine from your PC See PhotoCapture Center for Windows or Remote Setup amp Photo Capture Center for Macintosh in the Software User s Guide on the CD ROM Using media cards Your Brother machine includes media drives slots for use with popular digital camera media CompactF
49. Accessories and supplies iii ADF automatic document feeder 10 30 ADF COVEI 4 idee tini scales odas 109 Answering machine TAD 45 connecting 2 2 ete Reni redes 45 Apple9 Macintosh See Software User s Guide on the CD ROM cerati aae a e Automatic fax receive oo eeeececcecceceeeeeeeeeeeetteeeeeeeeeees 37 Easy Receive sssesssssss 39 B Broadcasting rri 31 setting up Groups for sss 52 Brother accessories and supplies iii Brother numbers sss i Customer Service suesuussss i FAQs frequently asked questions i fax back system ssssessss ii product support cece eeeeeeeeeeeeeeeeeeeeeeeeees i Solutions Center ssssssss i warranties eeeseeeeese iv v vii C Caller ID ceo oic Rois 44 print list isset eene 44 VIOW list 1 22 eerte nocte aset acze 44 Canceling Fax Forwarding sees 60 Fax Storage ee 57 jobs awaiting redial 35 Paging se 60 Cleaning paper pick up roller 117 print head ees 117 printer platen sssssssssss 116 SCANMMOM coinsias 116 Clear Back key sse 8 Connecting external TAD sesesseesesess 45 external
50. B W 200 dpi TIFF PDF Color 150 dpi PDF JPEG Color 300 dpi PDF JPEG Color 600 dpi PDF JPEG insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card into your machine Do not take out the media card while Photo Capture is blinking to avoid damaging the card or data stored on the card WIE e Load your document amp Press Scan o Press A or V to choose Scan to Card choose one of the options below B To change the quality press OK and go to step B To start scanning press Black Start or Color Start PhotoCapture Center O Press A or V to choose the quality choose one of the options below B Tochange the file type press OK and go to step Q B To start scanning press Black Start or Color Start Q Press A or V to choose the file type choose one of the options below B To change the file name press OK and go to step B To start scanning press Black Start or Color Start e The file name is set automatically However you can set a name of your choice using the dial pad You can only change the first 6 digits Press Black Start or Color Start Changing the image quality D Press Menu 4 9 1 e Press A or V to choose B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi or Color 600 dpi Press OK Q Press Stop Exit Changing the black amp white file format a Press Menu 4 9 2 e Press A or V to choose
51. ION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA only Who is covered B This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product Bi f you purchased a product from someone other than an authorized Brother reseller in the United States or if the product w
52. PAQUIN festa E 54 FAX StOPAGS cft 55 PC Fax Receive ssssssiissseesessee eene nenne ener nnnr essen nnnt nene sni nntr rene nn nennen 56 Changing Remote Fax Options eessesssessseseeseeee nennen nnne 57 Turning off Remote Fax Options ssssssssseeeeneenne eren 57 Remote Retrieval epit pp eerte o PA e ceeds 58 Setting a Remote Access Code sssssssssseee eene 58 Using your Remote Access Code sss eee ene 58 Retrieving fax messages sssssssssssseeeeeee eene nnns 59 Changing your Fax Forwarding number ssseeeen e 59 Remote fax commands sss eee eene enne 60 Printing Reports 61 FAX OPOMS PES 61 Transmission Verification ReEpott cccccccecceeeeeeeeeeeeeeeeneecaeeeeeeeeeeeeeeeees 61 Fax Journal activity report sssssssseeeeeenme eene nenne 61 sim e M 62 How to print a report eene nnn enne enne 62 Polling 63 Polling OVEIVIGW e A 63 Polling reco icc 63 Setup to receive polling ccccececceceeeceeeeeeceeeeeeeeeeeeeeceeeaaeeeeeeeeeeeeeeeeeeeeeeees 63 Sequential polling scis eaaa aeae ee riaa ana aa eai 63 Polled transmit Black amp White only sen 64 Set up for polled transmit 64 xi Section Ill Copy 12 Making copies 66 OW Aoc 66 Entering Copy mode e
53. Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper B When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 23 B When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the glossy paper on top of the instruction sheet B When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams B Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Recommended media To get the best print quality we suggest using Brother paper See table below We recommend using 3M Transparency Film when you print on transparencies Brother paper Paper Type Item Letter Plain USA only BP60PL Letter Glossy Photo BP61GLL Letter Inkjet Matte BP60ML USA only 4x6 in Glossy Photo BP61GLP 1 Available in the USA and from November 2006 in Canada Handling and using media B Store paper in its original packaging and keep it se
54. Press A or V to choose Light or Dark Press OK e Press Stop Exit TX Lock TX Lock lets you prevent unauthorized access to the machine While TX Lock is On the following operations are available B Receiving faxes B Fax Forwarding If Fax Forwarding was already On B Remote retrieval If Fax Storage was already On While TX Lock is On the following operations are NOT available B Sending faxes B Copying B PC printing B Scanning B PhotoCapture Security features Setting and changing the TX Lock password Setting up the password E Note f you forget the TX Lock password please call your Brother Customer Service If you have already set the password you will not need to set it again Press Menu 2 0 1 Enter a 4 digit number for the password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit 27 Chapter 4 Changing the TX Lock password e 28 Press Menu 2 0 1 Press A or V to choose Set Password Press OK Enter a 4 digit number for the current password Press OK Enter a 4 digit number for the new password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit Turning the TX Lock on off Turning TX Lock on e Press Menu 2 0 1 e Press A or V to choose Set TX Lock Press OK Enter the registered 4 digit password Press OK The machine goes offline and th
55. Printing Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click the Settings tab and make sure you uncheck Color Enhancement True2Life Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM 100 Printing Continued Troubleshooting and Routine Maintenance Difficulty Suggestions Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other media on page 16 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other media on page 16 Printed pages double feed and cause a paper jam Make sure you pull out the paper support until it clicks and unfold the paper support flap Machine does not print from Paint Brush Try setting the Display setting to 256 colors Machine does not print from Adobe Illustrator Tr
56. ROUP column See How to print a report on page 62 Dialing Access codes and credit card numbers You can combine more than one Quick Dial number when you dial This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier For example you might have stored 555 on Speed Dial 403 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Search Speed Dial 03 Search Speed Dial 02 and Black Start or Color Start Numbers can be added manually by entering them on the dial pad Search Speed Dial 03 7 0 0 1 on the dial pad and Black Start or Color Start This would dial 555 7001 You can also add a pause by pressing the Redial Pause key 53 Remote fax options ARE NOT available for color fax You can use only one fax option at a time Fax Forwarding The fax forwarding feature lets you automatically forward your received faxes to another machine If you choose Backup Print On the machine will also print the fax this is a safety feature in case there is a power failure o Press Menu 2 5 1 Fax Unt o Press A or V to choose Fax Forward Press OK The LCD will ask you to enter the fax number you want your faxes to be forwarded to e Enter the forwarding number up to 20 digits Press OK o Press A or V to choose Backup Print On or Backup Print Off Press OK E Note When Fax Forward
57. Stamps B Immigration Papers B Checks or drafts drawn by Governmental agencies B Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 97 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2006 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh and TrueType are registered trademarks of Apple Computer Inc PaperPort is a registered trademark of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologie
58. TIFF or PDF Press OK r3 Press Stop Exit 81 Chapter 13 Changing the color file format e Press Menu 4 9 3 2 Press A or V to choose PDF or JPEG Press OK e Press Stop Exit Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center you can easily identify and troubleshoot any problems E Media Error 82 This message will appear if you put in a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory PictBridge PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera Before Using PictBridge PictBridge requirements To avoid errors remember the following points B The machine and the digital camera must be connected using a suitable USB cable B The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized B PhotoCapture Center operations are not available when using the PictBridg
59. USER S GUIDE MFC 5460CN MFC 5860CN If you need to call Customer Service Please complete the following information for future reference Model Number MFC 5460CN and MFC 5860CN Circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother B may serve as confirmation of the purchase date of your product should you lose your receipt B may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http www brother com registration 2006 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may
60. Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book or one page at a time Document Sizes Supported Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 Ib 2 kg How to load documents f Note To use the scanner glass the ADF must be empty Loading documents and paper e Lift the document cover e Using the document guidelines on the left center the document face down on the scanner glass j A4IALTR 1 B54 l L LTRIMA4 1B5 e Close the document cover caution If you are scanning a book or thick document DO NOT slam the cover or press on it 11 Chapter 2 Scannable area The scannable area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper 3 4 11 2 Usage Document Top 1 Left 3 ake Bottom 2 Right 4 Fax Letter 0 12 in 0 16 in 3 mm 4 mm A4 0 12 in 0 04 in 3 mm 1 mm Copy Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Scan Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 in 3 mm 0 mm 12 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine To get the best print quality for the settings you have chosen always set the
61. Yes Yes Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition Mac OS X 10 2 4 or greater Yes Windows XP 1 48 bit color Processing Input 24 bit color Processing Output Up to 19200 x 19200 dpi interpolated Up to 1200 x 2400 dpi optical Color up to 4 55 sec Black up to 3 35 sec Letter size in 100 x 100 dpi ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm 8 26 in 210 mm 256 levels Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP resolution up to 19200 x 19200 dpi can be chosen by using the Brother scanner utility 139 Printer Printer Driver Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS X 10 2 4 or greater Resolution Up to 1200 x 6000 dpi 1 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Print Speed Up to 30 pages minute Black 2 Up to 25 pages minute Color 2 Printing Width 8 03 in 8 5 in 9 Disk Based Fonts 35 TrueType Borderless Letter A4 A6 Photo 4 x6 Index Card
62. a few rings the LCD shows the telephone number of your caller and name if available Once you pick up the external phone s handset the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory B You can see the first 16 characters of the number or name B TheOut of Area message means the call originated outside your Caller ID service area B The Private Call message means the caller has intentionally blocked transmission of information You can print a list ofthe Caller ID information received by your machine See Printing Caller ID List on page 44 E Note Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area 44 Viewing Caller ID List Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call e Press Menu 2 0 4 o Press A or V to choose Display Press OK The Caller ID of the last call will appear on the display If no ID is stored the beeper will sound and No Caller ID will appear on the display Q Press A or V to scroll through the Caller ID memory to choose the Caller ID you want to view and then press OK The LCD shows the caller s number and the date and time of the call o Do one of the following
63. achine if it is connected Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover Wrap the machine in the bag and put it in the original carton with the original packing material 121 On screen programming Your machine is designed to be easy to use with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine without the User s Guide by using the Menu table that begins on page 124 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set beeper volume to Low o Press Menu 1 4 2 e Press A or V to choose Low e Press OK Memory storage Even if there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas mode and so on will be lost You may have to reset the date and time 122 Menu and Features Menu keys PY afo v Access the menu Go to the next menu level Acc
64. acing the ink cartridges on page 113 Check to see if the LCD is showing an error message See Error messages on page 105 Check that the correct printer driver has been installed and chosen Make sure the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Printing Continued Difficulty Suggestions Poor print quality Check the print quality See Checking the print quality on page 118 Make sure that the Printer Driver or Paper Type setting in the menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 23 Make sure that your ink cartridges are fresh The following may cause ink to clog W The expiration date written on the cartridge package has passed Cartridges stay usable for up to two years if kept in their original packaging W The ink cartridge was in your machine over six months W The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 12 The recommended environment for your machine is between 68 F to 91 F 20 C to 33 C White horizontal lines appear in text or graphics Clean the print
65. acking without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and locati
66. adcasting 52 H HELP LCD messages nn 122 using menu Keys ceecee 122 Menu Table 1 122 Hook KOY ie terere npe nes 26 36 l Ink cartridges checking ink volume 119 ink dot counter sueueuuuss 113 replacing 2 eiiis 113 Ink key 117 118 119 J Jacks convert to RJ11 jack triplex adapter sss 46 EXT external telephone 45 TAD answering machine 46 Jams document essen 109 anri 109 L LCD liquid crystal display 122 Cohtrast 1i eer ten trtexe 26 Help EISE 2i intere tne teas 62 M Macintosh See Software User s Guide on the CD ROM eiae na en ede ede deu Maintenance routine 113 Manual dialing cianiar ie ee necis 50 receive ueseeeesssssseeee en enen nennt 37 transmission sesssseseseseseee 36 Memory Storage sese 122 Menu Keys eese teens 122 Menu Table esee 122 Mode entering CODY 66 FAX WE tee 30 PhotoCapture ecccceeeeeeeeeeeeeeeeees 8 SCAM iiie iei teet odes aa E d aeree dena 8 Multi line connections PBX 47 O On Off Key ssssssseeeen 22 Options key copying 69 brightness
67. age the LCD will ask you the following message Bi f you press 1 faxes in the memory will be sent to your PC before the setting changes Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC See PC FAX receiving in the Software User s Guide on the CD ROM Bi f you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Remote fax options Turning off Remote Fax Options aD Press Menu 2 5 1 o Press A or V to choose Off Press OK e Press Stop Exit Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Remote Fax Options on page 57 57 Chapter 9 Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you use the remote access and retrieval features you have to set up your own code The factory default code is inactive code e Press Menu 2 5 2 e Enter a three digit code using numbers 0 9 X or 3t Press OK The preset cannot be changed e Press Stop Exit Note Do not use the same code as your fax receive code X 5 1 or telephone answer code
68. aled Keep the paper flat and away from moisture direct sunlight and heat B The coated side of photo paper is shiny Avoid touching the shiny coated side Load glossy paper with the shiny side facing down B Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Loading documents and paper Q Improper Setup DO NOT use the following kinds of paper Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or longer Extremely shiny or highly textured paper Paper already printed on by a printer Paperthat cannot be arranged uniformly when stacked Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 20 Ib Letter or 80 g m A4 paper B Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging 13 Chapter 2 Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 8 1 2 x 11 in 216 x 279 mm Yes Yes Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes Yes Yes Legal 8 1 2 x 14 in 216 x 356 mm Yes Yes Yes Executive 7 1 4 x 10 1 2 in 184 x 267 mm
69. amp amp 2 Load your document Press Menu 2 2 6 o Press A or V to choose On or Of Press OK Q The LCD shows QO Press 2 and press Black Start EA Note The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 35 64 Copy Making copies 66 How to copy Entering Copy mode Press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the machine stays in Copy mode See Mode Timer on page 23 1 2 3 Copy Ratio Quality No of Copies Paper Size a Fk WN Paper Type 66 Making copies Making a single copy ep Make sure you are in Copy mode eJ e Load your document e Press Black Start or Color Start Making multiple copies e Make sure you are in Copy mode e e Load your document e Use the dial pad to enter the number of copies up to 99 o Press Black Start or Color Start ER Note To sort your copies press the Options key Stop copying To stop copying press Stop Exit Copy keys When you want to quickly change the copy settings temporarily for the next copy use the Copy keys For MFC 5460CN Enlarge Copy Options Quality Reduce Paper Type For MFC 5860CN Enlarge Copy Options Quality Reduce Tray Select Go Gu Ga The machine returns to its default
70. anbergeiaanee eee 37 Choosing the Receive Mode sssssssseee eene nennen nnns 37 Using receive MODES crt tete rettet re e eed Been te po ened dates aod e aaa 38 greet E 38 FAX TS less 38 M n al iingie a a A a Ea adia 38 External TAD seieun nee e edea Ea AAE E EER 38 Receive mode settings nee nani aaien aa EXEC Rue a aea ai ia ERa 38 Ring Delay siiri e E beste elated 38 F T Ring Time Fax Tel mode Ony erresira tenete tenete rotae Ent ex reb ee eee e epus 39 ya cL 39 Additional receiving operations seem 40 Printing a reduced incoming fax sssssseeeee eene 40 Receiving a fax at the end of a conversation sssssseeeee 40 Printing a fax from the memory sssssssee e ninnan naanin a ia niaii 40 Telephone Services and External devices 41 Voice Operations ee 41 Tone or pulse Canada ONY Jirre neii n aieea EEEn AEEA enne enne 41 Fax Tel mode when the power key is on sssssse emm 41 Fax Tel mode when the power key is off sssssssssseee 41 Telephone SCIrviCeS m 42 DISTINGUIVE RING Feces E 42 Sci iawenads 44 Connecting an external TAD telephone answering device 45 COMNGECHONS e 45 Recording an outgoing message OGM on an external TAD
71. are in Fax mode amp J Load your document on the scanner glass Dial the fax number Press Black Start or Color Start E f you press Black Start the machine starts scanning the first page Go to step E If you press Color Start the machine starts sending the document 5 Do one of the following B To send a single page press 2 to choose No or press Black Start again The machine starts sending the document B To send more than one page press 1 to choose Yes and go to step Q Q Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat step G and step Q for each additional page Note If the memory is full and you are faxing a single page it will be sent in real time Faxing A4 size documents from the scanner glass When documents are A4 size you need to set Scan Size to A4 If you do not the bottom portion of the faxes will be missing e Make sure you are in Fax mode eg o Press Menu 2 2 0 amp Press A or V to choose A4 Press OK Color fax transmission Your machine can send a color fax to machines that support this feature However color faxes cannot be stored in the memory When you send a color fax the machine will send it in real time even if Real Time TX is set to Off Canceling a fax in progress If you want to cancel a fax while the machine is scanning dialing or sending press Stop Exit Sending a fax Broadca
72. arily change the brightness setting follow the instruction below e Make sure you are in Copy mode m Load your document copies up to 99 Press Options and A or V to choose Brightness Press OK e Use the dial pad to enter the number of Brighine EILNIC T 1 O Press A or V to make the copy lighter or darker Press OK Q Press Black Start or Color Start To change the default setting follow the instructions below e Press Menu 3 2 e Press A or V to make the copy lighter or darker Press OK e Press Stop Exit Adjusting Contrast Adjust the contrast to help an image look sharper and more vivid To temporarily change the contrast setting follow the instruction below e Make sure you are in Copy mode mu e Load your ducument Use the dial pad to enter the number of copies up to 99 Making copies o Press Options and A or V to choose Contrast Press OK Contrazt LIENWIC O1 O Press A or V to increase or decrease the contrast Press OK Press Black Start or Color Start To change the default setting follow the instractions below e Press Menu 3 3 Contrast Press A or V to change the contrast Press OK e Press Stop Exit Adjusting Color saturation The color saturation can only be changed through the default setting a Press Menu 3 4 o Bdiuzt e Press A or V to choose 1 Red 2 Green Or 3 Blue Press OK L3 Press A or V to c
73. as used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered W This Product includes a Machine and Consumable and Accessory Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges refill ribbons therma PLUS paper thermal paper and the cordless handset battery m Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions W This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods E Machines one year from the original purchase date B Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporti
74. ase Wait The LCD shows the date and time On Off setting You can customize the machine s On Off key The default setting is Fax Receive Off Your machine will not work when it is switched off but it will clean the print head periodically If you turn this setting to Fax Receive On you can receive faxes or calls even when the machine is switched off See On Off key on page 22 Press Menu 1 6 Press A or V to choose Fax Receive On or Fax Receive Off Press OK Press Stop Exit 22 On Off setting Receive mode Available Operations Fax Receive Off default No machine operations will be available Fax Receive On Fax Only External TAD Fax Receive Easy Receive Delayed Fax 1 Remote Fax Options 1 Remote Retrieval B You cannot receive a fax with Black Start or Color Start Manual Fax Tel Easy Receive Delayed Fax 1 E You cannot receive a fax with Black Start or Color Start Should be set before you switch off the machine You cannot receive a fax automatically even if you have set the receive mode to Fax Tel Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last Photo Scan Cop
75. ated Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s then current published rates The foregoing are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you p
76. atically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press 2 No If you wait until the LCD shows Near Empty and Ink Empty the machine will automatically reset the ink dot counter 114 Note If the LCD shows No Cartridge after you install the ink cartridges check that the ink cartridges are installed properly If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned caution DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent at once If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly re
77. ation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED B This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives B This warranty gives you certain rights and you may also have other rights that may vary from state to state W This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2003 2006 Brother International Corporation vi BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY Canada only Pursuant to this limited warranty of 1 year from the date of purchase for lab
78. but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling e Make sure you are in Fax mode amp amp e Press Menu 2 1 6 e Enter the fax number you are polling o Press Black Start or Color Start The LCD shows Dialing Sequential polling The machine can request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Make sure you are in Fax mode amp amp o Press Menu 2 1 6 Q Specify the fax machines you want to poll by using Speed Dial Search a Group or the dial pad You must press OK between each location o Press Black Start or Color Start The machine polls each number or Group number in turn for a document Press Stop Exit while the machine is dialing to cancel the polling process To cancel all sequential polling receive jobs see Checking and canceling waiting jobs on page 35 63 Chapter 11 Polled transmit Black amp White only Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it Set up for polled transmit Make sure you are in Fax mode
79. c 3 with isopropyl alcohol on a soft lint free cloth Unplug the machine from the AC power outlet before cleaning the printer platen 1 If ink is scattered on or around the printer platen wipe it off with a soft dry lint free cloth o In the ADF unit clean the white bar 1 and the glass strip 2 under it with isopropyl alcohol on a lint free cloth e Clean the machine printer platen 1 116 Cleaning the paper pick up roller amp D Pull the paper tray completely out of the machine o Unplug the machine from the AC power outlet and remove the Jam Clear Cover 1 e Clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab o Re insert the Jam Clear Cover 5 Put the paper tray firmly back in the machine QO Re connect the power cord Troubleshooting and Routine Maintenance Cleaning the print head To ensure the good print quality the machine will regularly clean the print head You can start the cleaning process manually if needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only three colors at a time Yellow Cyan Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessa
80. can Copy Capture MFC 5860CN 2 ABC 3 DEF x 6 wo Redial Pause Resolution 8 w 9wcz rPnouvo Copy Capture Search Speed Dial A v rnoto Scan Copy Capture General Information Search Speed Dial A M rnouvo Fax Scan Copy Gapture Clear Back Chapter 1 E Note Most of the illustrations in this User s Guide show the MFC 5460CN 1 Fax keys Sean Hook Lets you access Scan mode Press before dialing if you want to make a Copy sure a fax machine will answer and then Lets you access Copy mode press Black Start or Color Start f Also press this key after picking up the m Photo Capture handset of an external telephone during the Lets you access PhotoCapture Center F T double pseudo ring made BW Redial Pause 5 Menu keys Redials the last number called It also E Menu inserts a pause when programming quick dial number E Resolution Lets you temporarily change the resolution when sending a fax Lets you access the Menu to program your settings in the machine B A Search Speed Dial Lets you look up and dial numbers that are stored in the memory 2 Copy keys Temporary settings m Volume keys BW Options p l l c4 gt Lets you temporarily change multiple copy settings In Fax mode you can press these keys to m Quality Pi the ring volume Lets you temporarily change the quality settin
81. commend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and or cartridges To protect your investment and obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies Cleaning the outside of the machine caution Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Clean the outside of the machine as follows D Pull the paper tray 1 completely out of the machine e Wipe the outside of the machine with a soft cloth to remove dust e Remove anything that is stuck inside the paper tray o Lift the output paper tray cover and wipe the inside and outside of the paper tray Close the output paper tray cover and put the paper tray firmly back in the machine 115 Cleaning the scanner Cleaning the machine printer platen Lift the document cover 1 Clean the plasti
82. connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your phone line Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not completely closed Firmly close the ink cartridge cover until it clicks 105 Error Message Cause Action Data Remaining Print data is left in the machine s memory Re start printing from your computer Print data is left in the machine s memory The USB cable was unplugged while the computer was sending the data to the machine Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed properly or the document scanned from the ADF was too long See Using the ADF on page 10 See Document jam on page 109 DR Mode in Use The machine is set to Distinctive Ring mode You cannot change the Receive Mode from Manual to another mode Set Distinctive Ring to off See Turning off Distinctive Ring on page 43 High Temperature The print head is too warm Allow the machine to cool down empty The machine will stop all print operations While memory is available blac
83. ding paper in paper tray 2 MFC 5860CN only sssssssssss 18 Loading envelopes and post cards sssssssssssssssseeeee 19 Printable Area iss aiina 21 General setup 22 ONOR KOy os m Oe 22 Turning the machine off leeseseeesissssesesseeenee esee nennen nennen 22 Turning the machine on 1 iecit te neret eren ode aiaa aaa 22 eie uec 22 Mode NT EE 23 Paper Settihg ree 23 Paper je EEA 23 Paper SIZE E 24 Tray use in Fax mode MFC 5860CN only sseeeee e 24 Tray use in Copy mode MFC 5860CN only ese 25 Vol me Settilgs 352 coskdcetiibsadart Lec dE ere tand aee tote odet eben e bh nd 202 de edad de a tnesedeseenaas 25 Ring Ze Vm 25 Beeper folle 25 Speaker Vol me tete te eae MER a ERR TRU eser OE Re Run ede 26 Automatic Daylight Savings Time seems 26 LOD diS pIa eena dh 26 LCD ContraStaneaa taen aa erae a e a a a A e a a 26 4 Security features 27 jS dE 27 Setting and changing the TX Lock password seeee 27 Turning the TX Lock on off ssssssssssssssseeeenee eene 28 Section II Fax 5 Sending a fax 30 Entering Fax mode cre reni dee idiot eb ce ne eo ed ies elena 30 Faxing from the ADF sssssssssssssseee eene nenne
84. dot mm B Vertical Standard 98 line in 3 85 line mm Black 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Black Color Photo 196 line in 7 7 line mm Black Superfine 392 line in 15 4 line mm Black 100 stations 150 stations 1 time after 5 minutes 0 1 2 3or A rings Public switched telephone network Up to 480 1 400 2 pages Up to 480 1 400 2 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 2 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 136 Copy Color Black Document Size Copy Speed Multiple Copies Enlarge Reduce Resolution 1 Specifications Yes Yes ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Black Up to 22 pages minute Letter paper 1 Color Up to 20 pages minute Letter paper 1 Stacks up to 99 pages Sorts up to 99 pages 25 to 400 in increments of 1 Plain inkjet glossy paper or OHP Transparency B Scans up to 1200x1200 dpi B Prints up to 1200x1200 dpi Based on Brother standard pattern Fast mode Stack C
85. e 1 L1 L2 L14L2 2 L1 L2 3 L1 L2 Ext Line 3 4 1 Triplex Adapter 2 TwoLine Phone 3 External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX 47 Chapter 7 External and extension phones Connecting an external or extension telephone You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT gt 1 Extension te
86. e feature Using PictBridge Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available Camera Menu Options Selections Paper Size Letter A4 4 x6 Printer Settings Default setting 2 Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 2 Layout Borderless On Borderless Off Printer Settings Default setting 7 DPOF setting Print Quality Normal Fine Printer Settings Default setting 2 Color On Off Printer Settings Enhancement Default setting 4 2 See DPOF printing on page 84 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the settings below Settings Options Paper Size 4 x6 Paper Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off B The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings 83 Chapter 14 Printing Images Make sure that your camera is turned off Connect your camera to the PictBridge port on the machine using
87. e LCD shows TX Lock Mode Turning TX Lock off D Press Menu Q Enter the registered 4 digit password Press OK TX lock is automatically turned off E4 Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered Fax Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Remote fax options Printing Reports Polling 30 37 41 50 54 61 63 Entering Fax mode To enter fax mode press Fax and the key will glow green The LCD will show the new job number and the memory available The number of pages you can scan into the memory will vary depending on the data that is printed on them Faxing from the ADF Make sure you are in Fax mode amp amp o Put the document face up in the ADF e Dial the fax number o Press Black Start or Color Start The machine starts scanning the document E Note To cancel press Stop Exit If the memory is full the fax will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The documents can be up to letter or A4 size You cannot send multiple pages for color faxes E Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document 30 Sending a fax Make sure you
88. e calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to off See Easy Receive on page 39 102 Troubleshooting and Routine Maintenance Handling Incoming Calls Continued Difficulty Suggestions Sending a fax call to the machine If you answered at the machine press Black Start and hang up at once If you answered on an external or extension phone press your Fax Receive Code default setting is X51 When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID Voice Mail an alarm system or other custom feature on a single phone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate phone line with no custom features is recommended Menu Setting Difficulties Difficulty Suggestions The machine beeps when yo
89. e necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer If you are not able to solve a problem with your machine call Brother Customer Service See Brother numbers on page i For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document
90. e nter re E 66 Making a Single CODY e 66 Making multiple copies sssssseseeemeenenen nen 66 SHOP COPYING PEPERIT DI LS 66 Breouddcy H 67 Changing copy quality 522 2421 oidcdeces ede e ee Den ze eren ATRE 67 Enlarging or reducing the image copied sesm 68 COPY el01110 e 69 Paper Options Hm 72 Section IV Walk up Photo Printing 13 PhotoCapture Center 74 PhotoCapture Center Sjv iuengj E 74 Printing from a media card without a PC sssssssse 74 Scanning to a media card without a PC sssssssssee 74 Using PhotoCapture Center from your computer ccssesseee 74 Using media cards 2 1 retenti ager asennad dae 74 Media card folder structure sessssssseeeeeeene nennen 75 How to print from a media card ssssssssssssseseeeeemeeme 76 Printing the thumbnail index sseem 76 Printing Mare ened eeetiche ee ienedte a ierat aeia 77 DPOF printing eene nennen nennen nnns 78 PhotoCapture Center print settings sinesine 79 ise C ten 79 Paper OPON S PUT 79 Adjusting Brightness Contrast and Color ssssseee 79 lero 80 Borderless printing sssseene m mmm 80 SCAN to Card m 81 Changing the image quality sseseee emn 81 Changing the black am
91. econnect it 108 Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC e Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX Receiving in the Software User s Guide on the CD ROM o Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 56 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC e Do one of the following B To transfer all faxes to your PC press 1 B To exit and leave the faxes in the memory press 2 o Press Stop Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode ep Press Menu 9 0 2 e Enter the fax number to which Fax Journal report will be forwarded Q Press Black Start Troubleshooting and Routine Maintenance Document jam Documents can jam if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit e Take out any paper from the ADF that is not jammed e Open the ADF cover Pull the jammed document out to the right or left o Close the ADF cover 5 Press Stop Exit fZ Note To avoid document jams close the ADF cover properly by pressing it down i
92. ed by X the system will give two short beeps and you must enter a remote command Remote commands Operation details 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding If you hear one long beep the change has been accepted 3 Paging If you hear three short beeps you cannot change it because something has not been set up for example registering a 4 Fax Forwarding number Fax Forwarding number You can register your Fax 6 Fax Storage Forwarding number by entering 4 See Changing your Fax Forwarding number on page 59 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 59 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode 1 External TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset 60 Fax reports You need to set up the Transmission Verification Report and Jour
93. eeeeeeeteess 39 Enlarge Reduce key ceecee 68 Envelopes sees 14 19 20 Error messages on LCD 105 Change Unable sss 105 Clean Unable eese 105 COMM Eton 1 iiie etes 105 document jam see 106 Init Unable 106 Ink Empty ee 106 Near Empty eeeeeeeens 107 No Paper Fed 107 Not Registered ecese 50 Out of Memory es 107 Print Unable s 107 Scan Unable sse 108 Extension telephone using 48 External telephone connecting 48 F Fax codes CHANGING i irre gione 49 58 Fax Receive Code 39 48 Remote Access Code 58 Telephone Answer Code 48 Fax Forwarding changing remotely 59 60 programming a number 54 Fax Storage ete eet re ees 55 UMN OM esc 55 Fax from PC See Software User s Guide on the CD ROM srira Fax stand alone enter Fax mode sss 23 recelvirig ii cde cocti t ide eec 37 at end of conversation 38 40 difficulties sssssssss 99 101 Easy Receive eese 39 F T Ring Time setting 39 Fax Forwarding
94. emory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory B Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs G Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM o Press Stop Exit 61 Chapter 10 Reports The following reports are available 1 Transmission Prints a Transmission Verification Report for your last transmission 2 Help List A help list about how to quickly program your machine Quick Dial w Lists names and numbers stored in the Speed Dial memory in numerical order 4 Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive 5 User Settings Lists your settings Oy Network Config Prints a list of your current Network settings How to print a report Press Menu 6 o Choose one of the options below B Press A or V to choose the report you want Press OK B Enter the number of the report you wantto print For example press 2 to print the help list e Press Black Start 62 Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you
95. en saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image 75 Chapter 13 How to print from a media card Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print Follow the instructions below to start printing directly from your media card Make sure you have put the media card in the proper slot The LCD will show the following message e Press Photo Capture For DPOF printing see DPOF printing on page 78 Press A or V to choose Print Index and then press OK Press Color Start to start printing the index sheet Make a note of the image number you want to print See Printing the thumbnail index on page 76 O Press A or V to choose Print Images and then press OK See Printing Images on page 77 QO Enter the image number and press OK Press Color Start to start printing 76 Printing the thumbnail index The PhotoCapture Center assigns each of your images a number It does not recognize any other numbers or file names that your digital camera or PC may have assigned to the images When you print a thumbnail page it will show all of the pictures on your media card and the number assigned to it Even corrupted images may have part of the image printed
96. ept an option Go back to the previous menu level Delete an incorrect letter when you need to enter text into the machine Scroll through the current menu level Go back to the previous menu level Stop Exit Exit the menu To access the menu mode aD Press Menu 2 Choose an option B Press 1 for General Setup menu B Press 2 for Fax menu B Press 3 for Copy menu B Press O for Initial Setup menu You can scroll more quickly through each menu level by pressing A or V for the direction you want e Press OK when that option appears on the LCD The LCD will then show the next menu level selection Press OK When you finish setting an option the LCD shows Accepted Press A or V to scroll to your next menu Menu and Features 123 Menu Table The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Choose amp OK Menu m gt OK OK OK e f Choose amp OK to accept to exit Stop Exit Main Menu Submenu Menu Selections Options Descriptions Page 1 General Setup 1 Mode Timer 0 Sec 30 Secs 1 Min 2 Mins 5 Mins OEE Sets the time to return to Fax mode 23 2 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Sets the type of
97. ernal TAD 45 Chapter 7 O Set the TAD to answer calls QO Set the Receive Mode to External TAD See Choosing the Receive Mode on page 37 Recording an outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception e Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing X 5 1 and Start e Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it 46 Special line considerations Roll over phone lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not
98. essional XP Professional AMD Opteron 256 MB 512 MB 170 MB 220 MB XSA Baian AMD Athlon 64 Intel Xeon with Intel EM64T Intel Pentium 4 with Intel EM64T Apple OS X 10 2 4 Printing USB 2 PowerPC G3 128 MB 256 MB 80 MB 200 MB Macintosh 9 greater PC Fax G4 G5 Operating Send Intel Core Solo System Scanning Ethernet Duo Removable 350MHz Disk greater Microsoft Internet Explorer 5 or Third party USB ports are not supported PhotoCapture Center Removable disk is a function of PC FAX supports black and white faxing only For the latest driver updates access the Brother Solutions Center at http solutions brother com 141 Consumable items Ink Service Life of Ink Cartridge Replacement Consumables 142 The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Replacement Ink Cartridges Standard Black Approximately 500 pages at 5 coverage High Yield Black Approximately 900 pages at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage The above figures are based upo
99. eteres 79 SecureDigital ieee 74 specifications sessssssss 138 xD Picture Card 74 PictBridge DPOF Printing ceecee 84 Pollitig 2 tenetis 63 Power failure sss 122 149 Print ANCA fvtut cits EE T E E 21 checking alignment 119 difficulties ssesseseeeessess 99 101 ocn 140 improving quality 117 118 paper jams sse 110 reports ssssssss eee 62 resolution aane 140 specifications sssssssss 140 Printing images ee 77 Igor aa 76 See Software User s Guide on the CD ROM caeiie eren atie Programming your machine 122 Q Quality key copying 67 Quick Dial Access codes and credit card n triDers eoo Essen iie eancoe 52 53 Broadcasting ocer 31 using Groups eeeem 31 Group dial CHANGING iei td eot eee 52 setting up Groups for Broadcasting 52 i em M Rasta nees tecce 50 Speed Dial CHANGING i rii te erede ae 52 setting up by location 51 USING E 50 R Receive Mode esee 37 External TAD cccccsssseeeeeeeeeeeneeeeeeeees 37 FaxcOnly nera Hee t de ert bs 37 Fax Tel 2e coit e etie 37 Manual ene tue 37 Redial Pause key sess 51 Reducing CODIGOS citet ese bodie e n Ete FR CHR Edu Ea 68 incom
100. etwork User s Guide on the CD ROM for more information The network scanning feature does not work The network PC Fax Receive feature does not work For Windows users only Firewall setting on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer Windows XP SP2 users 1 Clickthe Start button Settings Control Panel and then Windows Firewall Make sure that Windows Firewall on the Basic tab is set to On 2 Clickthe Exceptions tab and Add port button 3 Enter any name port number 54295 for network scanning and 54926 for Network PC Fax receiving choose UDP and click OK 4 Make sure if the new setting is added and is checked and then click OK For Windows XP SP1 user s please visit the Brother Solutions Center 104 Network Difficulties Continued Troubleshooting and Routine Maintenance Difficulty Suggestions Your computer cannot find your machine lt Windows users gt lt Macintosh users gt Firewall setting on you PC may be rejecting the necessary network connection For detail see the instruction above Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utilities or from the model of ControlCenter2 E
101. g Press to scroll backward to a menu E Enlarge Reduce selection BAorV Lets you temporarily enlarge or reduce copies depending on the ratio you choose diss to scroll through the menus and options W Paper Type MFC 5460CN only You can choose which type of paper you want to use for the next copy B Tray Select MFC 5860CN only You can choose which tray you want to use for the next copy 6 Start keys 3 Dial Pad om Color Start Use these keys to dial telephone and fax Lets you start sending faxes or making numbers and as a keyboard for entering copies in full color Also lets you start a information into the machine scanning operation in color or black amp B Clear Back Press to cancel the current setting B OK Lets you store your settings in the machine Canada only white depending on the scanning setting in The key lets you temporarily switch the the ControlCenter software dialing mode during a telephone call from Pulse to Tone Black Start 4 Mode keys Lets you start sending faxes or making copies in black amp white Also lets you start a Fax a scanning operation in color or black amp white depending on the scanning setting in Lets you access Fax mode the ControlCenter software General Information 7 On Off You can turn the machine on or off 8 Stop Exit Stops an operation or exits from a menu 9 LCD liquid crystal display Displays messages on the screen to help you set up and use yo
102. g device on page 45 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before itanswersin Fax Only or Fax Tel mode If you have external or extension phones on the same line as the machine or subscribe to the telephone company s Distinctive Ring service choose the maximum number of rings See Using external and extension telephones on page 48 and Easy Receive on page 39 e Press Menu 2 1 1 o Press A or V to choose how many times the line rings before the machine answers 00 04 Press OK If you choose 00 the line will not ring at all Q Press Stop Exit F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the phone company Only the machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone QD Press Menu 2 1 2 e Press A or V to choose how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press OK e Press Stop Exit fZ Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time Receiving a Fax
103. ge port then press On Off to turn the machine off and then on again See Error messages on page 105 for the detailed solution Software Software and Network features 86 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning The guide has easy to use links that when clicked will take you directly to a particular section You can find information on these features B Printing B Scanning B ControlCenter3 for Windows E ControlCenter2 for Macintosh9 B Remote Setup E Faxing from your computer B PhotoCapture Center BW Network Printing BW Network Scanning How to read the HTML User s Guide This is a quick reference for how to access the HTML User s Guide For Windows9 E Note If you have not installed the software see Viewing Documentation on page 3 o From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guide click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu Brother Multi Function Cents SOFTWARE NETWORK 86 Software and Network features eG Click the heading you would like to read from the list at the left of the window Top OFTWAR R PEE NETWORK USER S GUIDE Site map X section Windows EE a me SOFTWARE USER S s 3 FA ined G U I D E a Versi
104. gh the jobs and choose the job you want to cancel Press OK e Do one of the following B Press 1 to cancel it B Press 2 to exit without canceling o When you have finished press Stop Exit 35 Chapter 5 Sending a fax manually Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax Q Make sure you are in Fax mode amp Load your document Pick up the handset of an external phone or press Hook and listen fora dial tone Dial the fax number you want to call When you hear the fax tone press Black Start or Color Start E If you are using the scanner glass press 1 to send a fax Q If you picked up the handset of an external phone replace it Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Make sure you are in Fax mode amp J Load your document c E Press Black Start or Color Start E f you are using the scanner glass press 1 to send a fax d Z Receive Replace the handset of an external phone 36 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press B
105. hange the color saturation Press OK o Choose one of the options below B Return to step to choose the next color B Press Stop Exit 71 Chapter 12 Paper options MFC 5860CN only If both trays are set to the same size and type of paper Auto will let your machine take from Tray 1 first then take from Tray 2 if Tray 1 runs out of paper Paper type If you are copying on special paper be sure to choose the type of paper you are using so you will get the best print quality o Make sure you are in Copy mode e Load your document e Use the dial pad to enter the number of copies up to 99 wrc 5460cN Press Paper Type MFC 5860CN Press Options and A or V to choose Paper Type Press OK O Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo Other Photo OrTransparency Press OK QO Press Black Start or Color Start E Note To change the default paper type setting see Paper Type on page 23 72 Paper size If copying on paper other than Letter or A4 size you will need to change the paper size setting You can copy on Letter Legal A4 A5 or Photo 4 W x 6 H paper ep Make sure you are in Copy mode e Load your document e Use the dial pad to enter the number of copies up to 99 o Press Options and A or W to choose Paper Size Press OK 5 Press A or V to choose the size of paper you are using Letter Legal
106. he machine can only read one media card at a time so do not put more than one card ina slot Media card folder structure To avoid errors remember the following points B The DPOF file on the media card must be in a valid format See DPOF printing on page 78 B The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized PhotoCapture Center B Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine B The machine can read up to 999 files including the folder inside media on a media card m CompactFlash Type II is not supported B This product supports xD Picture Card Type M Type H Large Capacity Please be aware of the following B When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed B Your machine is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies image data If you need to modify the image data stored on a media card with your PC we recommend that you do not modify the folder structure created by the digital camera Wh
107. he print head After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then returns to step 10 Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged color After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Brother Customer Service See Brother numbers on page i caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone Checking the printing alignment You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded Press Ink e Press A or V to choose Test Print Press OK eo Press A or V to choose Alignment Press OK o Press Black Start or Color Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 B f the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to
108. he receiving antenna B ncrease the separation between the equipment and receiver B Connect the equipment into an outlet on a circuit different from that to which the receiver is connected B Call the dealer or an experienced radio TV technician for help IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Safety and Legal LAN connection caution DO NOT connect this product to a LAN connection that is subject to over voltages Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied B Money B Bonds or other certificates of indebtedness E Certificates of Deposit B Internal Revenue Stamps canceled or uncanceled B Selective Service or draft papers B Passports B United States Canadian Postage Stamps canceled or uncanceled B Food
109. hoose PC Fax Receive Press OK e Press A or V to choose USB or the PC you want to receive Press OK o Press A or V to choose Backup Print On or Backup Print Off Press OK 56 5 Press Stop Exit 2 Note PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see PC FAX receiving in the Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 105 When PC Fax Receive is turned on only black amp white faxes can be received into the memory and sent to the PC Color faxes will be received in real time and printed in color Changing Remote Fax Options If received faxes are left in your machine s memory when you change the remote fax options the LCD will ask you one of the following messages E If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again Bi f you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward PagingOrFax Stor
110. hrough the menu by following the instructions below Setting the Ring Volume from the menu Press Menu 1 4 1 Q Press A or V to choose Off Low Med or High Press OK e Press Stop Exit Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from Off to High Press Menu 1 4 2 e Press A or W to choose Off Low Med or High Press OK e Press Stop Exit 25 Chapter 3 Speaker Volume You can choose a range of speaker volume levels from Off to High Press Menu 1 4 3 o Press A or V to choose Of f Low Med or High Press OK e Press Stop Exit You can also adjust the speaker volume by pressing Hook Press Hook e Press x or gt q This setting will stay until you change it again Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting L1 Press Menu 1 5 e Press A or V to choose On or Off Press OK e Press Stop Exit 26 LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting e Press Menu 1 7 e
111. ht excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of non Brother cordless phones Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance WARNING SC AN There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock in SSP Ti Q A DO NOT handle the plug with wet hands Doing this may cause an electrical shock Always make sure the plug is fully inserted A DO NOT pull in the middle of the AC power cord Doing this may cause an electrical shock 89 A DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury 90 Safety and Legal A DO NOT touch the area shaded in the illustration Doing this may cause injury
112. iaiae D Specifications COPY eian a r E E U PhotoCapture T T a EN TRE PictBridge c Sec M munie li cuc Computer requirements ssssssssssssssseeeeeen ene Consumable items sss Network LAN 22 1 iini reir rest dee toit Predigt ates E Glossary F Index xiv General General Information 2 Loading documents and paper 10 General setup 22 Security features 27 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in the Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock Hot Surface icons warn you not to touch machine parts that are hot Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects o D ee Notes tell you how you should respond to a situation that may arise or give tips about how the
113. ing faxes sess 40 Remote Retrieval sessesssse 58 access code ioiii idiniin ii 58 commands esee 60 getting your faxes sss 59 150 Remote Setup See Software User s Guide on the CDROM M L E Reports ee 61 Caller ID List oes 44 Fax Journal ssssssseeeee 62 Journal Period uuuuuuse 61 Help List 62 how to print suseessssessseeesesesees 62 Quick Dial List sssesssssss 62 Transmission Verification 61 62 User Settings sees 62 Resolution oM 137 TAX DER 136 eiTe EM 140 SCAM sc isuececcssnieteicssdecumiedecceslivendaxt 138 139 setting for next fax sss 33 Resolution key sseeeeeeeees 33 Ring Delay setting 38 S Safety Instructions ssssssss 93 Scanning See Software User s Guide on the CD ROM eno tt erect beet en cd Serial Number how to find See inside front cover Shipping the machine 120 Speed Dial changing cet tete 52 dialing 5 tree retten 50 StOMNG EH 51 T TAD telephone answering device exterrial cecidit 37 45 47 connecting copiii nideien aneda 45 receive mode ccccceececeeeeeetteeteeeteees 37 recording OGM ssee 46 with two line jack
114. ing is turned on your machine will only receive black amp white faxes into memory Color faxes will not be received unless the sending machine converts them to black amp white before sending O Press Stop Exit 54 Remote fax options Paging When you choose Paging your machine dials the pager number you have programmed and then dials your Personal identification Number PIN This activates your pager so you will know that you have a fax message in the memory e Press Menu 2 5 1 e Press A or V to choose Paging Press OK Enter your pager phone number followed by up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example press 1800555123443 o Do one of the following Bi If your pager needs a PIN enter the PIN press press Redial Pause and then enter your fax number followed by Press OK For example press 12345 Redial Pause 180055 56789 If you do not need a PIN press Redial Pause and then enter your fax number followed by Press OK For example press Redial Pause 18005556789 5 Press Stop Exit C Note You cannot change a paging number or PIN remotely If you have set Paging a backup copy will automatically be printed at the machine f Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black amp white Remote fax opt
115. ions Dialing does not work No dial tone Check that the machine is plugged in and switched on Check all line cord connections Canada only Change Tone Pulse setting See the Quick Setup Guide If an external phone is connected to the machine send a manual fax by lifting the handset of the external phone and dialing the number Wait to hear fax receiving tone before pressing Black Start or Color Start 101 Phone Line or Connections Continued Difficulty Suggestions The machine does not answer when called Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Choosing the Receive Mode on page 37 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive modes on page 37 If you often have interference on the phone line try changing the menu setting of Compatibility to Basic or Normal See Phone line interference on page 112 Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connection
116. ions Fax Storage The fax storage feature lets you store your received faxes in the machine s memory You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands See Retrieving fax messages on page 59 Your machine will automatically print a copy of the stored fax e Press Menu 2 5 1 e Press A or V to choose Fax Storage Press OK Q Press Stop Exit f Note If Fax Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black amp white 55 Chapter 9 PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The LCD will show the number of stored faxes received for example PC Fax Msg 001 When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax e Press Menu 2 5 1 F t 9e Press A or V to c
117. just the size and margin in your application Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine Loading documents and paper Printable Area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes 3 4 3 4 1 1 12 12 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm oY Note The Borderless feature is not available for envelopes 21 General setup On Off key When the machine is idle you can turn it on and off by pressing the On Off key E Note If you have connected an external telephone or TAD it is always available Turning the machine off o Press and hold down the On Off key until the LCD shows Shutting Down The LCD light goes off Turning the machine on e Press and hold down the On Off key until the LCD shows Ple
118. k and white faxes will be stored in the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black and white fax Init Unable XX The machine has a mechanical Open the scanner cover and remove any foreign problem objects inside the machine If the error message OR continues see Transferring your faxes or Fax Journal report on page 108 before disconnecting A foreign objects such as a clip or the machine so you will not lose any important ripped paper is in the machine messages Then disconnect the machine from the power for several minutes and then reconnect it Ink Empty One or more of the ink cartridges is Replace the ink cartridges See Replacing the ink cartridges on page 113 Low Temperature The print head is too cold Allow the machine to warm up Media Error The media card is either corrupted improperly formatted or there is a problem with the media card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive by putting in another media card that you know is working 106 Troubleshooting and Routine Maintenance Error Message Cause Action Near Empty One or more of the ink cartridges Order a new in
119. k cartridge See Ordering are running out of ink If a sending accessories and supplies on page iii machine has a color fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the color fax will be received into memory as a black and white fax No Caller ID You have not subscribed to the If you want to use the Caller ID feature call your Caller ID service from your telephone company See Caller ID on page 44 telephone company No Cartridge An ink cartridge is not installed Take out the ink cartridge and put it in again properly seating it properly See Replacing the ink cartridges on page 113 No File The media card in the media drive Put the correct media card into the slot again does not contain a JPG file No Paper Fed The machine is out of paper or Do one of the following paper is not properly loaded in the paper tray E Refill the paper in the paper tray and then press Black Start or Color Start BW Remove the paper and load it again and then press Black Start or Color Start The paper is jammed in the machine See Printer jam or paper jam on page 110 No Response Busy The number you dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 5
120. lace the ink cartridges in the correct order Even though the machine tells you that an ink cartridge is empty there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows Ink Empty Black and Replace Ink e Pull the lock release lever down and take out the ink cartridge for the color shown on the LCD 226 Qo Ly A BES Z d o 3G CS SESS gt T x y B Troubleshooting and Routine Maintenance e Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge o Remove the protective yellow cap 1 Q Improper Setup DO NOT touch the area shown in the illustration below 113 E Note If the protective yellow caps come off when you open the bag the cartridge will not be damaged O Each color has its own correct position Insert the ink cartridge in the direction of the arrow on the label o brother ox QO Lift each lock release lever and push it until it clicks and then close the ink cartridge cover If you replaced an ink cartridge the LCD may ask you to verify that it was a brand new one For example Did You Change Blck For each new cartridge you installed press 1 Yes to autom
121. lack Start to send the pages scanned so far or to press Stop Exit to cancel the operation Note If you getan Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 34 Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone subscriber services you have on your line Choosing the Receive Mode The diagram below will help you choose the correct mode For more detailed information on the receive modes see Using receive modes on page 38 Do you use a Distinctive Ring subscriber service See Distinctive Ring No Are you connecting an external telephone or external TAD telephone answering device to the machine No Are you using the voice message Do you want the machine to function of your external TAD gt answer fax and telephone telephone answering device No calls automatically Yes Manual No Yes Do you want to use the machine for fax only d Fax Only Se Fax Tel No External TAD Yes To choose or change your Receive Mode Press Menu 0 1 The LCD will display the current receive mode e Press A or V to choose Fax Only Fax Tel External TAD or Manual 1 Press OK 12 18 11 953 Fax Press Stop Exit Res Standard 2 1 Current receive mode Fax Fax Only 2 Fax resolution 37
122. lash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card 74 PhotoCapture Center CompactFlash Memory Stick Memory Stick Pro E xD Picture Card SecureDigital MultiMediaCard V B miniSD can be used with a miniSD adapter B Memory Stick Duo can be used with a Memory Stick Duo adapter B Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter B Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Firmly put the card into the proper slot CompactFlash SecureDigital MultiMediaCard Memory Stick Memory Stick Pro xD Picture Card hk oO N The Photo Capture key will light to show the media card status It can be on off or blinking See the table below for what the light means Photo Capture icy E On A media card is inserted correctly B Off No media card is present or it is incorrectly inserted B Blinking The inserted media card is being read or is being written to caution DO NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the Photo Capture key is blinking You will lose your data or damage the card T
123. lephone 2 External telephone When you are using an external phone the LCD shows Telephone Using external and extension telephones If you answer a fax call on an extension or an external telephone connected to the EXT jack of the machine you can make your machine take the call by using the Fax Receive Code When you press the Fax Receive Code X 5 1 the machine starts to receive the fax If the machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See F T Ring Time Fax Tel mode only on page 39 48 If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press X 5 1 and wait for the chirp or until the LCD shows Receiving and then hang up E Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 39 Using a non Brother cordless external telephone If your non brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Hook to send the call to the cordless handset Using remote codes Fax receive code If you answer a fax call on an extension or external telephone you can tell your machi
124. low 0 Enter a new number Press OK e Enter a new name Press OK To change a character use or to position the cursor under the character you want to change then press Clear Back Re enter the character 52 Setting up groups for broadcasting If you regularly want to send the same fax message to many fax numbers you can set up a Group Groups are stored on a Speed Dial number Each group uses up a Speed Dial location You can then send the fax message to all the numbers stored in a group just by entering a Speed Dial number and then pressing Black Start Before you can add numbers to a Group you need to store them as Speed Dial numbers You can have up to six small Groups or you can assign up to 99 numbers to one large Group Press Menu 2 3 2 e Use the dial pad to enter the two digit Speed Dial number where you want to store the Group Press OK eG Use the dial pad to enter a Group number 1 to 6 Press OK o To add Speed Dial numbers follow the instructions below For example for Speed Dial numbers 05 and 09 Press Search Speed Dial 05 Search Speed Dial 09 The LCD shows 05 09 Press OK when you have finished adding numbers Use the dial pad to enter a name for the Group Press OK Dialing and storing numbers e Press Stop Exit C Note You can easily print a list of all your Speed Dial numbers Numbers that are part of a group will be marked in the G
125. machine will use for printing received faxes Auto Select will allow your machine to take paper from Tray 1 first or from Tray 2 if B Tray 1 is out of paper B Tray 2 is set to a different paper size that is more suitable for the received faxes B Both trays are using the same size paper and Tray 1 is not set to use plain paper e Press Menu 1 9 e Press A or V to choose Tray 1 Only Tray 2 Only orAuto Select Press OK e Press Stop Exit Note You can only use plain paper sizes Letter Legal or A4 in Tray 2 Tray use in Copy mode MFC 5860CN only You can change the default tray the machine will use for printing copies Auto Select will allow your machine to take paper from Tray 2 if both trays are using paper that is the same type and size and if Tray 1 is out of paper To change the default settings follow the instructions below Press Menu 1 8 e Press A or V to choose Tray 1 Only Tray 2 Only orAuto Select Press OK e Press Stop Exit E4 Note You can only use plain paper sizes Letter Legal or A4 in Tray 2 General setup Volume Settings Ring Volume You can choose a range of ring volume levels from Off to High While in Fax mode press p dor gt x1 to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume t
126. mote fax machine where you want your fax messages sent to followed by E Note You cannot use X and as dial numbers However press if you want to create a pause O Press 9 0 to reset the machine when you have finished Q Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages C Note You can insert a pause in a fax number by using the key Remote fax options Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone Dial your fax number from a telephone or another fax machine using touch tone e When your machine answers enter your remote access code 3 digits followed by X at once If you hear one long beep you have messages When you hear two short beeps press 9 5 4 Wait for the long beep and then use the dial pad to enter the new number up to 20 digits of the remote fax machine where you want your fax messages forwarded followed by 5 Press 9 0 to reset the machine when you have finished Q Hang up after you hear your machine beep EA Note You can insert a pause in a fax number by using the key 59 Chapter 9 Remote fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits follow
127. n eere nnne nens 30 Faxing from the scanner glass ssessseee e 30 Faxing A4 size documents from the scanner glass sssssss 31 Color fax trarismissiOfi 2 eiae o cei es aed eet aso ume Foe dea ne aa Led dpa Aud dd deua aa 31 Canceling a fax in progress eene eene 31 Broadcasting Black amp White only ssssesseeeneennen mener nnne 31 Canceling a Broadcast in progress sssssseee rennt 32 Additional sending operations sssseeeee eene 32 Sending faxes using multiple settings sse 32 Sog TEES 33 Changing Resolution secerneren edited il iade dodi dide 33 Dual access Black amp White only riii cisci cdedeee tbe idee ie 34 Real time transmission ssssseeseem e emen 34 Overseas Moda vic ivvsisccs sesaeeeeb ceaececadesaneceste ie sabeeeestscnaeensensnaeseverectaaeeeeeon sna 34 Delayed Faxing Black amp White only iie cisci ses Erie troie eror Pe Ded p ek sabina 35 Delayed Batch Transmission Black amp White only iiie incessere eer tente ii 35 Checking and canceling waiting jobs ssen 35 Sending a fax manually sessies i 36 Sending a fax at the end of a conversation sssssssssesee 36 Out of Memory message ce eeeeece cee eeeeeceeeeeeneceeeeeneaaeeesnaaeaeeeesneeaaaaeeeenteaaes 36 Receiving a Fax 37 Receive modes oerte seine doa terque E LEO
128. n the center 109 Document is jammed inside the ADF Printer jam or paper jam unit Take out the jammed paper depending on e Take out any paper from the ADF that is where it is jammed in the machine not jammed Pull the paper tray out of the machine e Lift the document cover e Pull the jammed document out to the right o Close the document cover O Press Stop Exit amp Reset the machine by lifting the scanner cover from the front of the machine and then closing it E If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step 110 o Remove the Jam Clear Cover 1 from the back of the machine Pull the jammed paper out of the machine o Put the Jam Clear Cover back on Make sure the cover is set properly Troubleshooting and Routine Maintenance QO Lift the scanner cover 1 from the front side of the machine until it locks securely into the open position Make sure that there is no jammed paper left in the corners of the machine Note If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 111 Push the paper
129. n the following assumptions Continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge B The printing frequency B The number of pages printed B Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and B Ink remaining in cartridge identified as empty It is necessary to leave a small amount of ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Standard Black LC51BK High Yield Black LC51HY BK Cyan LC51C lt Magenta gt LC51M Yellow LC51Y Network LAN 1 LAN Support for Protocols Specifications You can connect your machine to a network for Network Printing Network Scanning and PC Fax Send and PC Fax Receive Windows only Also included is Brother BRAdmin Professional Network Management software Windows 98 98SE Me 2000 XP XP Professional x64 Edition Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mDNS TELNET SNMP See the Computer requirements on page 141 143 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purcha
130. n the memory will not be lost Storing a pause Press Redial Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Dialing and storing numbers Storing Speed Dial numbers You can store up to 100 Speed Dial locations with a name When you dial you will only have to press a few keys For example Search Speed Dial the two digit number and Black Start or Color Start a Press Menu 2 3 1 Use the dial pad to enter a 2 digit Speed Dial location number 00 99 Press OK 20 digits G Enter the fax ortelephone number up to Press OK Do one of the following B Enterthe name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 132 B To store the number without a name press OK 6 Do one of the following B To store another Speed Dial number go to step B To finish the setting press Stop Exit 51 Chapter 8 Changing Speed Dial numbers If you try to store a Speed Dial number where a number has already been stored the LCD will show the name or number that has been stored there and will ask you to do one of the following B Press 1 to change the stored number B Press 2 to exit without making a change If you chose 1 you will be able to change the stored number and name or enter a new one Follow the instructions be
131. nal Period using the Menu keys Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you choose On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Choosing On Image or Of f Image will print a section of the fax s first page on the report to help you remember When the Verification Report is turned Of f or Off Image the Report will only print if there is a transmission error with NG in the RESULT column e Press Menu 2 4 1 e Press A or V to choose Off Image On On Image Or Off Press OK e Press Stop Exit Printing Reports Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps in the How to print a report on page 62 The default setting is Every 50 Faxes D Press Menu 2 4 2 e Press A or V to choose an interval Press OK If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown B 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its m
132. ne to receive it by dialing the fax receive code X 5 1 Wait for the chirping sounds then replace the handset See Easy Receive on page 39 Your caller will have to press Start to send the fax Telephone answer code If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension phone you can turn the F T ring off by pressing 5 1 make sure you press this between the rings Changing the remote codes The preset Fax Receive Code is X 5 1 The preset Telephone Answer Code is 5 1 If you want to you can replace them with your own codes e Press Menu 2 1 4 e Press A or V to choose On or off Press OK Enter the new Fax Receive Code Press OK 4 Enter the new Telephone Answer Code Press OK e Press Stop Exit EA Note If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 9 9 9 Remote Codes might not work with some telephone systems Telephone Services and External devices 49 How to Dial Manual dialing Press all of the digits of the fax number 2 c 3 er Act 5 6 vo J rors amp tuv 9 wxz Ly 0 Speed Dialing e Press Search Speed Dial the pound key and then the two digit Speed Dial number Search Speed Dial
133. neral Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Windows 98 98SE Me 2000 Professional and Windows XP E ControlCenter3 For Windows 98 98SE Me 2000 Professional and Windows XP B Network Scanning PaperPort SE with OCR User s Guide B The complete ScanSoft Paper Port SE with OCR User s Guide can be viewed from the Help selection in the ScanSoft Paper Port SE with OCR application Chapter 1 Viewing Documentation For Macintosh Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear eoo x MFL Pro Suite rz Fa 15 items Zero KB available Start Here OSX Presto PageManager LS Documentation HTTP r Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click the top page file to view the Software User s Guide and Network User s Guide in HTML format Click the documentation you want to read E Software User s Guide B Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide B Scanning For Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater E Network Scanning
134. ng this Product without the proper preparation and or packaging 3 Damage caused by another device or Software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 800 284 4329 for Fax MFC and DCP and 1 800 276 7746 for Printers or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 800 521 2846 What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer
135. o PageManager software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses 145 PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The proce
136. o register the ring pattern with the machine 4 Caller ID Display View or print a list of the 44 Print Report last 30 Caller IDs stored in the memory 127 Main Menu Submenu Menu Selections Options Descriptions Page 3 Copy 1 Quality Best Chooses the Copy 67 basin a your type of Normal 2 Brightness m Adjusts the brightness for 71 E n copies zx m D00 E 3 Contrast m Adjusts the contrast for 71 E n copies m D00 E 4 Color Adjust 1 Red R m Adjusts the amount of Red 71 Bd n in copies R LILMIC T Oe R LIMI R M 2 Green G m Adjusts the amount of ean BC Green in copies G DU8L0 G O00 c MI 3 Blue B l m Adjusts the amount of Blue Bat n in copies B LILNID I T B L B 4 PhotoCapture l Print Quality Normal Chooses the print quality 79 Photo 2 Paper Type Plain Paper Chooses the paper type 79 Inkjet Paper Brother Photo Other Photo 3 Paper Size Letter Chooses the paper size 79 A4 4 x6 5 x7 128 Menu and Features
137. on Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Glossary Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax Depending on your model you can lift the handset cordless handset or handset of the external telephone or you can press Hook or Speaker Phone to hear the receiving fax machine answer before you press Black Start or Color Start to begin seding Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft Paperport SE with OCR or Prest
138. on 0 Not available for DCP EE Ae OQ JC 6 Brother PC FAX oftware MFC models only enter section ll Apple Macintosh D Index D covert For Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive o Double click the Documentation icon e Double click your language folder and then double click the top page file o Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window o Top ol PEE NETWORK USER S GUIDE te map X O covert WY section Windows Eo SO FTWARE USER S EN GUIDE Version 0 KOS KOJ Appendixes Safety and Legal 88 Troubleshooting and Routine Maintenance 99 Menu and Features 122 Specifications 133 Glossary 144 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone wall jack and a standard AC power outlet Choose a location where the temperature remains between 50 F and 95 F 10 and 35 C 88 caution Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlig
139. on of your nearest Authorized Service Center call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd 1 Rue H tel de Ville At your side Dollard Des Ormeaux QC H9B 3H6 Of oul Ic B vii Table of Contents Section General 1 2 3 viii General Information 2 Using the documentation sse een enne 2 Symbols and conventions used in the documentation ssuusss 2 Accessing the Software User s Guide and Network User s Guide 2 Viewing Documentation sse emere 3 Accessing Brother Support For Windows wet idbelacundecpds eddie e EAE rp dioe dead E eee 5 Control panel overview c ceccecceceeeeeeeeeeeeecceneaecaeeeeeeeeeeesetecacnaeeeeeeeeeeeeeteeneees 6 Loading documents and paper 10 Loading documents esse eene eee eren nnnm nennen 10 Using the ADF iie EIER ee nee 10 Using the scanner glass sse 11 SCANNADIS ALA T ET 12 Acceptable paper and other Media c cccccceecececeece ees aeaeaeaeeeeeaeeeeeeeeeeeeeeeeeeneees 12 Recommended media eese sad dence cu ad did d s e dde add eee 13 Handling and using media esee 13 Choosing the right media eniscceisaisnnenini entren nnns 14 Loading paper and other media sssssssssssssseee 16 Loa
140. operation works with other features EN Improper Setup icons alert you to devices and operations that are not compatible with the machine General Information Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use Printer Scanner and PC Fax When you are ready to learn detailed information about these operations read the User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guide If you have not installed the software you can find the documentation by following the instructions below e Turn on your PC Insert the Brother CD ROM into your CD ROM drive e If the model name screen appears click your model name e If the language screen appears click your language The CD ROM main menu will appear f Macromedia Flash Player 6 e brother 2 Back Top Menu 2 install MFL Pro Suite s Repair MFL Pro Suite Note If this window does not appear use Windows9 Explorer to run the setup exe program from the root directory of the Brother CD ROM Click User s Guide to view the Software User s Guide and Network User s Guide in HTML format Ge
141. opy Copy speeds vary with the complexity of the document 137 PhotoCapture Center Available Media File Extension Media Format Image Format Color Enhancement Number of Files Folder Borderless CompactFlash Version 1 0 Type only Microdrive is not compatible Compact I O card such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick Pro Not available for music data with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 DPOF EXIF DCF Photo Print JPEG Scan to Card JPEG PDF Color TIFF PDF Black True2Life Up to 999 files in the media card including the folder inside media File must be in the 3rd folder level of the Media Card Letter A4 Photo 4 x 6 Photo 5 x 7 3 1 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 1GB xD Picture Card Type H from 256MB to 1GB PictBridge Compatibility Interface 138 Progressive JPEG format is not supported See Paper type and size for each operation on page 14 Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http Awww cipa jp pictbridge for more information PictBridge USB Port Scanner Color Black TWAIN Compliant WIA Compliant Color Depth Resolution Scanning Speed Document Size Scanning Width Gray Scale 1 2 Specifications Yes
142. or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory ltems is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory ltems at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole Brother One Year Limited Warranty and Replacement Service USA only discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new fproduct parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently loc
143. or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone using the same line as your fax but plugged into a separate wall jack External phone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Receive Code Press this code X 5 1 when you answer a fax call on an extension or external phone Fax tones The signals sent by sending and receiving fax machines while communicating informati
144. our and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your User s Guide for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from p
145. ows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update and see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you restart the PC and then connect the USB cable 2 Take out the media card and put it back in again 3 If you have tried Eject from within Windows take out the media card before you continue 4 If an error message appears when you try to eject the media card it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure you have put the media card into the media slot Network Difficulties Difficulty Suggestions Cannot print over the Network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 62 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are having Network problems see the N
146. p white file format sessse 81 Changing the color file format emm 82 Understanding the Error Messages eem 82 xii 14 PictBridge 83 Before Using PictBridge esses enne 83 PictBridge requirements eee ien nente ai daeina 83 USING PICTBIMNAGE eec 83 Setting your digital camera sssssssseeeeeeenm emnes 83 Printing Images ice eret tea ue ea ter asado e Sepe eau be Lue dee es 84 DPOP printing m 84 Understanding the Error Messages sssssee tee teeaaaaeaeeeeeeeneenenees 84 Section V Software 15 Software and Network features 86 Section VI Appendixes A Safety and Legal 88 Choosing a locaton Et 88 To use the machine safely eene 89 Important safety instructions ssssssssseeeeem em 93 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only ssssssss 94 Federal Communications Commission FCC Declaration of Conformity USA ONY e 96 Industry Canada Compliance Statement Canada only 96 LAN venis m 97 Legal limitations for copying see mm 97 Lc Tur cem 98 xiii B Troubleshooting and Routine Maintenance Troubleshootlrig 2 reo iet toos LPs If you are having difficult
147. paper in the paper tray 23 3 Paper Size MFC 5460CN only Letter Legal A4 A5 4 x6 Sets the size of the paper in the paper tray 24 3 Paper Size MFC 5860CN only 1 Tray 1 Letter Legal A4 A5 4 x6 Sets the size of paper in tray 1 24 2 Tray 2 Letter Legal A4 Sets the size of paper in tray 2 24 124 Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 1 General 4 Volume 1 Ring Off Adjusts the ring volume 25 Setup Low Continued Med High 2 Beeper Off Adjusts the volume level of 25 Low the beeper Med High 3 Speaker Off Adjusts the speaker 26 volume Med High 5 Auto Daylight On Changes for Daylight 26 ot sutor etica 6 0n Off Fax Receive On Customizes the On Off 22 Setting ase Recece OLE key to receive faxes even in off mode 7 LCD Contrast Light Adjusts the contrast of the 26 eee LCD 8 Tray Use Copy Trayfl Only Choose the tray that willbe 25 MFC 5860CN Tray 2 Only used for Copy mode only Auto Select 9 Tray Use Fax Trayfl Only Choose the tray that willbe 24 MFC 5860CN Tray 2 Only used Tor Fax mode only Auto Select 2 Fax 1 Setup Receive 1 Ring Delay 00 Sets the number of rings 38 In Fax mode 01 before the machine only answers in Fax Only or 02 Fax Tel mode 03 04 2 F T Ring Time 20 Secs Sets the 39 toc
148. plex Adapter RAM eR TTTT L1 L2 L1 L2 men re eames ar s Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Put the two line TAD and the two line telephone next to your machine e Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD Telephone Services and External devices o Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machin
149. points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call the following In USA 1 800 284 4357 In Canada 1 877 BROTHER See Brother numbers on page i 93 16 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions When the power cord is damaged or frayed B If liquid has been spilled into the product B f the product has been exposed to rain or water B f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation B f the product has been dropped or the cabinet has been damaged B f the product exhibits a distinct change in performance indicating a need for service 17 To protect your product against power surges we recommend the use of a power protection device Surge Protector 18 To reduce the risk of fire elec
150. r Piezo with 94 x 3 nozzles 16 characters x 2 lines Back light AC 100 to 120V 50 60Hz Off Mode Average 4 W Standby Average 6 W Operating Average 29 W 133 Dimensions MFC 5460CN L n 0 0 0 L Tm C 8B He MFC 5860CN ZZ 15 5 in 392 mm ui 17 3 in 440 mm 18 9 in 478 mm T i N rs 302 mm 11 9 in 17 3 in 440 mm I 15 5 in 392 mm 18 9 in 478 mm Weight 19 6 Ib 8 9kg MFC 5460CN 23 4 Ib 10 6kg MFC 5860CN Noise Operating Temperature Operating Best Print Quality Humidity Operating Best Print Quality This depends on printing conditions 134 50 dB or less 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C 20 to 8096 without condensation 20 to 8096 without condensation Specifications Print media Paper Input Paper Tray E Paper type Plain paper inkjet paper coated paper glossy paper transparencies and envelopes E Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 4 x6 Index card
151. r uses the term Distinctive Ring but different telephone companies have other names for this service such as SmartRing RingMaster Teen Ring Indent a Call or Indent a Ring What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same phone line If you need more than one phone number it is cheaper than paying for an extra line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your machine E Note Please call your telephone company for availability and rates 42 What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes E Note You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it Do you have Voice Mail If you have Voice Mail on the phone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls However the Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine
152. rge Reduce 200 Enlarge 198 4 x6 44 Reduce cfe 186 4 x6 LTR 142 A5 A4 and Aor V 104 EXE LTR 100 97 LTR A4 93 A4 4 LTR 83 LGL A4 78 LGL LTR 69 A4 A5 50 To enlarge or reduce the next copy follow the instruction below Make sure you are in Copy mode m Load your document Use the dial pad to enter the number of copies up to 99 Press Enlarge Reduce 68 5 Choose one of the options below B Use A or V to choose the enlargement or reduction ratio you want Press OK B Use A or V to choose Custom 25 4003 Press OK Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 For example press 5 3 to enter 53 Press OK O Press Black Start or Color Start Note Page Layout Options 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster are not available with Enlarge Reduce Copy options When you want to quickly change the copy settings temporarily for the next copy use the Options key Press Menu selection Options Page Options Paper Type Plain Paper 72 MFC 5860CN Inkjet Paper only Brother Photo Other Photo Transparency Paper Size Letter 72 Legal A4 A5 4 W x 6 H Brightness E 71 Contrast 71 Stack Sort Stack 70 Sort Page Layout Off 1 in 1 69 2 in 1 P 2 in 1 L 4 in
153. rily caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Press Ink e Press A or V to choose Cleaning Press OK e Press A or V to choose Black Color Or All Press OK The machine cleans the print head When cleaning is finished the machine Will go back to standby mode automatically C Note If you clean the print head at least five times and the print has not improved call Brother Customer Service See Brother numbers on page i 117 Checking the print quality If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern L1 Press Ink e Press A or V to choose Test Print Press OK e Press A or V to choose Print Quality Press OK o Press Color Start The machine begins printing the Print Quality Check Sheet Check the quality of the four color blocks on the sheet QO Do one of the following E f all lines are clear and visible press 1 to choose Yes and go to step 9 E If you can see missing short lines as shown below press 2 to choose No The LCD asks you if the print quality is OK for black and three colors Press 1 Yes or 2 No 118 The LCD asks you if you want to start cleaning aning Press 1 Yes The machine starts cleaning t
154. rogram the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Registering the Distinctive Ring pattern Very Important After you have set the Distinctive Ring feature to on the receive mode is set to Manual automatically You cannot change the receive mode to another mode while the Distinctive Ring is set to on Telephone Services and External devices e Press Menu 2 0 3 o Press A or V to choose Set Press OK Press A or V to choose the stored ring pattern you want to use Press OK You hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you o Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring e Press Menu 2 0 3 e Press A or V to choose Off Press OK Press Stop Exit E Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 37 43 Chapter 7 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings After
155. rovide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limit
156. rror messages As with any sophisticated office product errors may occur If this happens your machine identifies the error and shows an error message The most common error messages are shown below You can correct most errors by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action Change Unable XX The machine has a mechanical problem A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues see Transferring your faxes or Fax Journal report on page 108 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it Clean Unable XX The machine has a mechanical problem A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues see Transferring your faxes or Fax Journal report on page 108 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it Comm Error Poor phone line quality caused a communication error Send the fax again or
157. s Make sure that the Fax key is illuminated See Entering Fax mode on page 30 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 62 Transmission Verification Report says Result NG or Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your machine may be out of memory If the problem continues ask the telephone company to check your phone line If you often get transmission errors due to possible interference on the phone line try changing the menu setting of Compatibility to Basic or Normal See Phone line interference on page 112 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 116 Vertical black lines when sending If the copy you made shows the same problem clean the scanner See Cleaning the scanner on page 116 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to on your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machin
158. s and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide are registered trademarks of their respective companies 98 Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable connection on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges are empty See Repl
159. se has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head L1 Open the ink cartridge cover e Pull the lock release levers down and take out all the ink cartridges See Replacing the ink cartridges on page 113 3 Install the yellow protective part lift each lock release levers and push it until it clicks and then close the ink cartridge cover Oda eins h SRI SS N Troubleshooting and Routine Maintenance Pack the printed materials in the original 0 CAUTION carton as shown below Do not pack the used ink cartridges in the carton If you are not able to find the yellow g protective parts DO NOT remove the ink E Note cartridges before shipping It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine o Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine 5 Unplug the machine from the AC power outlet Q Liftthe scanner cover from the front side of the machine until it lock securely into the open position Then unplug the interface cable from the m
160. sed ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling 144 Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise
161. settings 60 seconds after it finishes copying or if the mode timer returns the machine to Fax mode For more information see Mode Timer on page 23 Changing copy quality You can choose from a range of quality settings The default setting is Normal Press Quality Normal Normal is the recommended mode Quality for ordinary de printouts This produces good copy andAor V quality with good copy speed Fast Fast copy speed and lowest ink consumption Use to save time printing documents to be proof read large documents or many copies Best Use best mode to copy precise images such as photographs This provides the highest resolution and the slowest speed Making copies To temporarily change the quality setting follow the instruction below Make sure you are in Copy mode mx Load your document Use the dial pad to enter the number of copies up to 99 Press Quality Press A or V to choose Normal Best Or Fast Press OK o oo 606 Press Black Start or Color Start To change the default setting follow the instruction below e Press Menu 3 1 Q Press A or V to choose Normal Best or Fast Press OK e Press Stop Exit 67 Chapter 12 Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios Custom 25 400 allows you to enter a ratio from 25 to 400 Press Custom 25 400 Enla
162. seudo double ringing to alert you to pick Up a voice call If you are at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 51 Telephone Services and External Fax Tel mode when the power key is off You can change the default setting of the On Off key to Fax Receive On so that you can receive faxes when the power key is off See On Off setting on page 22 Fax Tel mode will work in the following ways Fax Tel mode does not work when the power key is off The machine will not answer telephone or fax calls and will keep ringing If you are at an external or extension phone lift the handset and talk If you hear fax tones hold the handset until Easy Receive activates your machine If the other party says they want to send you a fax activate the machine by pressing 5 1 41 Chapter 7 Telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one phone line may affect the way your machine works If you have Voice Mail on your phone line please read the following carefully Distinctive Ring Brothe
163. ss of sending an electronic image of a paper document into your computer Search An electronic alphabetical listing of stored Speed Dial and Group numbers 146 Speed Dial A pre programmed number for easy dialing You must press Search Speed Dial the two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date time and number User Settings A printed report that shows the current settings of the machine A
164. sting Black amp White only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Make sure you are in Fax mode e e Load your document e Enter a number Press OK You can use either a Speed Dial a Group or a manually entered number using the dial pad o Repeat step until you have entered all the fax numbers you wish to broadcast to Press Black Start Note f you did not use up any of the numbers for Groups or access codes or credit card numbers you can broadcast faxes to as many as 150 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access Enter the long dialing sequence numbers as you would normally but remember that each Speed Dial number counts as one number so the number of locations you can store becomes limited If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion that is in the memory 31 Chapter 5 Canceling a Broadcast in progress e Press Menu 2 6 The LCD will show the fax number being dialed
165. t in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step 69 Chapter 12 After the machine scans the page press 1 to scan the next page Place the next document on the scanner glass Press OK Repeat steps and for each page of the layout 9 After all the pages have been scanned press 2 in step to finish E Note If photo paper is chosen as the paper type setting for N in 1 copies the images will be printed as if plain paper had been chosen Place your document face down in the direction shown below m 2 in 1 P 4 a k m 2in1 L 1 X X M p qh i las I m 4 in 1 P 1 c 99 a 3 4 m 4in1 L t j 4 JH KE 70 B Poster 3x3 You can make a poster size copy of a photograph Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 1 2 3 12 3 12 3 and so Make sure you are in Copy mode Load your document Use the dial pad to enter the number of copies up to 99 Press Options and A or V to choose Stack Sort Press OK Press A or V to choose Sort Press OK oo O 000 Press Black Start or Color Start Adjusting Brightness To tempor
166. t should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company 9 Use only the power cord supplied with this machine 10 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 11 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 12 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only 13 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 14 Wait until pages have exited the machine before picking them up 15 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage
167. t the sharpness Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture 80 Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will be automatically cropped The default setting is On If you want to print the whole image turn this setting to Off Press Menu 4 7 e Press A or V to choose Off or On Press OK e Press Stop Exit Cropping O Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower e Press Menu 4 8 o Press A or V to choose Off or On Press OK e Press Stop Exit Scan to Card You can scan black amp white and color documents into a media card Black amp white documents will be stored in PDF PDF or TIFF file formats TIF Color documents may be stored in PDF PDF or JPEG JPG file formats The default setting is Color 150 dpi and the default file format is PDF File names default to the current date that you set using the control panel keys For details see the Quick Setup Guide For example the fifth image scanned on July 1 2006 would be named 07010506 PDF You can change the color quality and file name Quality File format B W 200x100 dpi TIFF PDF
168. to You can choose the BOOT See f method that best suits you Network Static needs User s RARP Guide BOOTP DHCP 2 IP Address 000 255 Enter the IP address O00 255 000 255 000 255 3 Subnet Mask 000 255 Enter the subnet mask 000 255 000 255 000 255 4 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 5 Node Name BRN XXXXXX Enter the Node name 6 WINS Config Auto You can choose the WINS configuration mode Static 7 WINS Server Primary Specifies the IP address of 000 000 000 000 Secondary 000 000 000 000 the primary or secondary server 8 DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server 9 APIPA On Off Automatically allocates the IP address from the link local address range 130 Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 5 LAN 2 Setup Misc 1 Ethernet Auto Chooses Ethernet link See Continued 100B FD mode Nenon User s 100B HD Guide 10B FD 10B HD 0 Factory Re Restore all network set settings to factory default 6 Print 1 Transmission Prints a Transmission 62 Reports Verification Report for your last transmission 2 Help List Prints the Help List so you 62 can see at a glance how to quickly program your machine 3 Quick Dial
169. to your machine you can print the chosen image easily To print directly from a media card with DPOF information on it follow the instructions below 0 Firmly insert the media card into the card slot Press Photo Capture Press A or V to choose Print Images Press OK If there is a DPOF file on the card the LCD will show Press A or V to choose DPOF Print Yes Press OK Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK 78 Q Press A or V to choose the paper size you are using Letter A4 4 x6 or sse m Press OK If you chose Letter or A4 press A or V to choose the print size you are using ANSON 9 x3 25 GUAM EO 8 x6 OrMax Size Press OK e Press Color Start to print PhotoCapture Center print settings These settings will remain until you change them again Print quality D Press Menu 4 1 Press A or W to choose Normal or Photo Press OK amp Press Stop Exit Paper Options Paper Type Q Press Menu 4 2 e Press A or V to choose Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK amp Press Stop Exit Paper Size Press Menu 4 3 o Press A or V to choose the paper size you are using Letter A4 4 x6 Or OKT Press OK If you chose Letter or A4 press A or V to choose the print size you are using 4x3 5 x3 5 GUKAN TKS 8 x6 orMax Size Press OK
170. tric shock and injury to people note the following B Do not use this product near appliances that use water a swimming pool or in a wet basement B Do not use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak 19 Caution To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only When programming emergency numbers or making test calls to emergency numbers B Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up B Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product
171. u try to access the Setup Receive menu If the Fax key is not illuminated press it to turn on Fax mode The Setup Receive setting is available only when the machine is in Fax mode Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 66 Vertical streaks appear in copies If you see vertical streaks on copies clean the scanner See Cleaning the scanner on page 116 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 11 Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear while scanning Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort SE with OCR click File Scan and choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 11 Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD 103 PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work properly 1 Have you installed the Wind
172. ur machine 10 Ink Lets you clean the print head check the print quality and check the available ink volume Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 35 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Loading documents and paper Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 Ib LTR 80 g m A4 Document Sizes Supported Length 5 8 to14 in 148 to 355 6 mm Width 5 8 to 8 5 in 148 to 215 9 mm Weight 17 to 24 Ib 64 to 90 g m 10 How to load documents caution DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric B Make sure documents written with ink are completely dry ep Unfold the ADF Document Support e Fan the pages well Make sure you put the documents face up top edge first in the ADF until you feel them touch the feed roller Adjust the paper guides to fit the width of your documents o Unfold the ADF Document Output Support Flap 1 caution DO NOT leave thick documents on the scanner glass If you do this the ADF may jam
173. x Card Up to 32 Ib Up to 120 g m UP to 0 006 in Up to 0 15 mm 30 Post Card Up to 53 Ib Up to 200 g m Up to 0 01 in Up to 0 23 mm 30 Envelopes 20 to 25 Ib 75 to 95 g m Up to 0 02 in Up to 0 52 mm 10 Transparencies 10 1 Up to 50 sheets for Legal size paper 20 Ib 80 g m Up to 100 sheets of 20 Ib 80 g m2 paper 2 Up to 250 sheets of 20 Ib 80 g m paper Chapter 2 j e Press and slide the paper side Loading paper and guides 1 and paper length guide 2 to other media fit the paper size E Note For Tray 2 see Loading paper in paper tray 2 MFC 5860CN only on page 18 If you are using Auto Select MFC 5860CN only after refilling the paper tray you should open and close the scanner cover to reset the machine e Pull the paper tray completely out of the machine If the paper support flap is open close it and lift the output paper tray cover 1 e Fan the stack of paper well to avoid paper jams and misfeeds fe Note Always make sure that the paper is not curled o Gently put the paper into the paper tray print side down and top edge first Check that the paper is flat in the tray 16 Loading documents and paper GY Note When you use Legal size paper press and hold the universal guide release button as you slide out the front of the paper tray Slowly push the paper tray completely into the machine o Gently adjust the paper side guides
174. y Gapture Fax Press Menu 1 1 e Press A or V to choose 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press OK eG Press Stop Exit General setup Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using aD Press Menu 1 2 e Press A or V tochoose Plain Paper Inkjet Paper Brother Photo Other Photo Or Transparency Press OK e Press Stop Exit C Note The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams MFC 5860CN only You can only use plain paper in Tray 2 23 Chapter 3 Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 4 x6 in 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page o Press Menu 1 3 MFC 5860CN only Press A or V to choose Tray 1 or Tray 2 Press OK Press A or W to choose Letter Legal A4 A5 or 4 x6 Press OK o Press Stop Exit E Note MFC 5860CN only You can only use plain paper sizes Letter Legal or A4 in Tray 2 24 Tray use in Fax mode MFC 5860CN only You can change the default tray the
175. y to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM The machine cannot print full pages of a document Out of Memory message occurs Reduce the printing resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received color fax prints only in black and white Replace the color ink cartridges that are empty or nearly empty and then ask the other person to send the color fax again See Replacing the ink cartridges on page 113 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 40 Phone Line or Connections Difficulty Suggest
176. y with your machine Error messages ertet oer ee teens iu i des tape nee Transferring your faxes or Fax Journal report Document atm cere aiti bee b e pneter er ad nee negn Printer jam or paper jam sse BIKE cM Phone line interference ccccccccceesseececeeeeeeeeeeeeeeeeeeeeeenaaes Routine maintenance censent nennen Replacing the ink cartridges 00 0 eee eeeeeeeeeeteeneaaees Cleaning the outside of the machine ssssssss Cleaning the scanner ueeseeseeeee eese eene Cleaning the machine printer platen ssessssssss Cleaning the paper pick up roller ssssssssssss Cleaning the print head sssssee Checking the print quality seee Checking the printing alignment seeeeeeees Checking the ink volume sssseeem Machine Information essri emn Checking the serial number Packing and shipping the machine seenen C Menu and Features On screen programming sssssseeeeeeeeen mene Menu table eese ceeeeeeee netten enhn nnn nnne niin bans Memory storage eese cisssseenieeeen nene nen ennt hace Menu KOYS ccm Menu Table sicoiir norr thhtederitnee desi ea E Entering eXtra aina aratau eitia na

Brother MFC-5460CN All in One Printer User Manual

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