Home

Brother 990cw All in One Printer User Manual

Contents

1. 91 Playing Voice messages After one long beep the machine plays the ICM 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it If you press 1 before a message you will hear the previous message 2 Skip Forward While playing the ICM you can skip to the next message 9 STOP Playing Stop Playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there are no voice messages to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in Memory 1 Play 1 TAD Message The machine plays the selected OGM You can stop playing 2 F T Message OGMs by pressing 9 2 Record 1 TAD Message After one long beep you can record the selected OGM You 2 F T Message will hear the message played once You can stop recording the message by pressing 9 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Of f after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear 4 Fax Forwarding number three short beeps you cannot change because something has not been set up for example a Fax Forwarding number 6 Fax Storage has not been registered You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 57 On
2. MFC 790CW 1 4 5 aye Digital TAD a 6 mo o de 3 MFC 990CW 1 2 4 Ss 0 LES cea GES e Erase CE OE D Note Most of the illustrations in this User s Guide show the MFC 790CW 1 Power Save E Play Record MFC 790CW Lets you put the machine into Power Save Plays voice messages stored in the mode memory Will also let you record telephone 2 TAD keys gals m Play MFC 990CW Digital TAD Plays voice messages stored in memory Turns the Telephone Answering Device E Erase Mute MFC 790CW TAD on or off Will also flash if you have Deletes voice messages Also puts the new messages current phone call on hold E Erase MFC 990CW Deletes voice messages General Information 5 6 E Stop Exit Co Photo Py Capture 5 6 9 Stop Exit Colour Photo Copy Capture 7 9 3 Fax and telephone keys E Redial MFC 790CW E Speaker Phone Redials the last 30 numbers called Lets you speak to another party without E Pause MFC 790CW lifting the handset Inserts a pause when dialling numbers ER This function transfers to the touchscreen Use this key to gain access to an outside during some operations line or transfer a call to another extension E Redial Pause MFC 990CW when it is connected to a PBX Redials the last 30 numbe
3. 164 Q Quick Dial Br dcasting isenescreisaeniee rou 37 using Groups ccaccaicce erate cctsceerisicetatins 37 Group dial changing dsccseetel eta eencendsesdeectedens 70 71 setting up Groups for Broadcasting 72 Speed Dial changing 2 sicievtendecesseriotaeracteiusceys 70 71 setting up by 2 digit location 69 setting up from Caller ID history 70 setting up from outgoing calls 70 USING wsctesicsecdentsdincgieeiesncernedeeniinienes 67 R Receive Mode External TAD ssisisczscssinsccsbeibecdeentecsssnteces 43 FAX ONIY ciecie raea 43 FAX Tel seeren enai a 43 Man al Re ee nee ote eC een ne kois 43 Redial Pause cccccceceeeeeeeeeeeeeeteeeeeees 67 212 Reducing COPIES ae ere ee eee eee ee er ee 88 INCOMING faxes ou eeeeeeeececececeeeeeeeeeeteees 53 Remote Retrieval cccccsssceeeessesseeeees 54 ACCESS code 2 cece eeeccceeeececeeeeeeaeees 54 55 cComMmMandS ae Geechee eee 56 getting your faxes cceeees 57 Remote Setup See Software User s Guide on the CD ROM oo ie cecccccccceeeccecccceecateeceecaeeeaueeeaes ROPOMS seiiriressre ireen 80 Fax Joumal sudccccncdeeuiedeetiecauieatbeedas 81 Journal Period 0cc 0 0cc0cesccssessecensesees 81 a 6 6 Siena te e ae eee rete er 81 how to print eres sie setinei pirate cateteetemdcndeens 81 Network Configuration ce 81 Quick Dial List ccceeeeeeeeeeeeees 81 Transm
4. The factory settings are shown in Bold with an asterisk 178 Menu and Features Level1 Level2 Level3 Options Descriptions Page Brightness Dark Light Adjusts the brightness of 90 mE gt copies C mE D gt C 9 gt J m gt Contrast _ F Adjusts the contrast of 90 C a 5 gt copies C gt a gt C mm gt GJ mE D Stack Sort Stack You can choose to stack or 90 EN sort multiple copies Page Layout Off 1in1 You can make N in 1 or 89 2in1 P Poster copies 2in1 L 4in1 P 4in1 L Poster 3 x 3 Book Copy On Corrects dark borders and 91 On Preview Skew Adjustment R N irom Shadow Revise off Watermark Copy Use Watermark See the You can place a logo or text 91 watermark copy into your document as a settings in the Watermark Edit Template following table Use Image Favorite Settings Store Favorite 1 You can save your 92 Denman eT ee Favourite settings Favorite 3 FY The factory settings are shown in Bold with an asterisk 179 Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template Text CONFIDENTIAL DRAFT COPY Position A B C E tj Size Angle
5. ceccceeeeeeeeeeeeeeees 146 Unable to Scan isses 146 Unable to use Phone n 147 Extension telephone using 64 65 External telephone connecting 63 F Fax codes changing asso icin sicedionscceecavazresczderdee 54 66 Remote Access Code n 54 Remote Activation Code 47 64 65 Remote Deactivation Code 64 65 SING conem eaea 65 Fax Detect aocecs id dcstictanes eos eccsbascavbckontoenes 47 Fax Forwarding changing remotely s es 56 57 programming a number eeeee 48 Fax lS sexe cccasetcutcherctr ace nasteerieicntectuans 48 printing from Memory eeeeeeeeee 54 TUNING OM Gea setonestedscedaccrdetaseseeecttace naeia 50 WUNING ON eicere erea 48 Fax from PC See Software User s Guide on the GD ROM tensceceveossadadeaededecesncntestudiedvadiedses Fax stand alone receiving eteccescanhuseacoris satersiceascaantawesenes 43 at end of conversation 45 53 diffic ltjes cs scicnccanatadesavedintancates 134 136 F T Ring Time setting 0 05 46 Fax Detect cecctitectee eee 47 Fax Forwarding cccsccicgnveicvevencsentesinns 56 Fax PreVieW ccccccsescceseeeeeeees 51 52 from extension telephone 64 65 UO m O E E E 49 into the Memory eeeeeeeeeeeees 54 out of paper reception cccceee 54 printing from Memory s s s 54 reducing to fit on paper sessen 53 retrievin
6. ccccecece cece cece ee eee teeta eeeee ea eaeaeaeaeaeeaeaaaaeeneees 81 FROG acca sd taecateapencclcbc aus ardatecnane tenses beseauadeseRleecdual neha tgaseigeedeeastncadee 81 How to print a report rece sates ese cs estes oi oc ec cee ee ee ee 81 11 Polling 82 PPO WGN sc eceer asses ccemccincererciaeerdesacien tetas enineie temtentedeeaneeen deta aeie tacos eteerecmacenenee 82 Poling Tece ursine ec ace ee Sor eee er a aoea 82 Setup to receive Polling cece cecceccccccceecee cece ceeeeeeeeeeeeeeee sees eee seeseaeaeaeeaeaees 82 Setup to receive polling with secure code 0 ce eccceceeeeceeeeeeeeeeeeetettetetetteeeeees 82 Setup to receive delayed Ppolling c ccscceeeceeceeceaeeeeeeeeeeeceeeeeeeeeeeeeeeeees 83 Sequential polling Monochrome only cccccecceeeeceeeeeeeeeeeeeeeeteeeteeeeeeeees 83 Cancelling a Sequential Polling JOD 2 00 0 ceeeeeeeececeeceeeeeeeeeeeeeeeteeeeeeeeteeteneeeeaeaeas 83 vi Polled transmit Monochrome Onlly 2 c eceeeeeeeeeeeeeeceeceaeaeaeeceeeeeeeeeeeeeeeeeeeeees 84 Set p TOF DONEC TANS MN tsscentsacscerciacactalasnceacudacdacroeesCaamnenonneideeeueeiaerdendantuneas 84 Setup for polled transmit with Secure COdEC cccceee cece tee ee ee eeteeeeeeeteeeeeteee 84 Section Ill Copy 12 Making copies 86 HOW OO ae et sacs fae dae ener serene la eee l aaea E PETOT EEE CTE S IOE ENR E 86 Entering Copy MOd seee e E rlerrenee mer trrn eet e 86 Making
7. Press Initial Setup Press Aor Y to display Dial Tone Press Dial Tone Press Detection OrNo Detection 00000 OS Press Stop Exit Troubleshooting and Routine Maintenance Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line you can change the compatibility setting which reduces the modem speed to minimise errors Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press A or Y to display Compatibility Press Compatibility OO 00 0000 Press High Normal or Basic for VoIP E Basic for VoIP cuts the modem speed to 9600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps E High increases the modem speed to 33600 bps factory setting Press Stop Exit e Note When you change the compatibility to Basic for VoIP the ECM feature is only available for colour fax sending 141 Error and Maintenance messages As with any sophisticated office product errors may occur and consumable items may need to be replaced If this happens your machine identifies the error and shows an error message The most common error and maintenance messages are shown below You can correct most errors and routine m
8. Press On or Off 0000 690086 Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press MENU Press A or Y to display Bluetooth Press Bluetooth Press A or Y to display Factory Reset Press Factory Reset Press Yes or No 000 60086 Press Stop Exit 119 Chapter 15 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a Bluetooth wireless technology enabled device you can easily identify and troubleshoot any problems E File size is too large This message will appear if the file size is larger than 3 MB E Unsupported file type This message will appear if the file type is other than JPG Mout of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when the Bluetooth enabled device you are using does not have enough space available for the scanned document For more detailed solutions see Error and Maintenance messages on page 142 120 Software Software and Network features 122 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These gu
9. Press Stop Exit 72 EA Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 81 Changing a Group name Press Speed Dial Press More Press Change Press A or to display the Group Name you want to change Press the Group Name Press Name 000 6006 Enter the new name up to 16 characters using the buttons on the LCD Press OK See Entering Text on page 186 For example type NEW CLIENTS EA Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re enter the character Press OK Press Stop Exit Deleting a Group Press Speed Dial Press More Press Delete Press A or Y to display the Group you want to delete Press the Group Name Press OK Press Stop Exit 000 6006 Oo 2 D Q gt c 3 o D h e 3 e i xe Press Speed Dial Press More Press Change Press A or Y to display the Group you want to change Press the Group Press Add Delete Press A or Y to display the number you want to delete from the Group Press the check box of the number you want to delete to uncheck it Press OK to confirm Press OK 80 6 000 0000 Press Stop Exit Dialling and storing numbers Combining Quic
10. Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud This memorandum is intended to be a guide rather than a complete list We suggest you check with relevant legal authorities if in doubt about a particular item or document The following are examples of documents which may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Armed Forces Service or Draft papers E Passports E Postage Stamps cancelled or uncancelled E Immigration Papers E Welfare documents E Cheques or Drafts drawn by Governmental Agencies E Identification Documents badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair dealing Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 132 Safety and Legal Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2008 Brother Industries Ltd All rights reserved Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and ot
11. Make sure you are using Brother Original Innobella Ink If you are using photo paper make sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine s printer platen on page 156 Make sure you are using the paper support flap See Loading paper and other print media on page 10 Make sure you are using Brother Original Innobella Ink The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Advanced tab click Colour Settings and uncheck Bi Directional Printing for Windows or Bi Directional Printing for Macintosh Make sure you are using Brother Original Innobella Ink Cannot perform Page Layout printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Advanced tab Also click Colour Settings and make sure you uncheck Colour Enhancement Turn the borderless feature off Borderless printing is slo
12. Press Fax Press A Setup or to display Receive Press Setup Receive Press A or Y to display Fax Detect Press Fax Detect Press On Semi or Off Press Stop Exit 47 Chapter 6 Memory Receive Monochrome only You can only use one Memory Receive operation at a time E Fax Forwarding E Fax Storage E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the Memory Receive operation a message will appear on the LCD See Changing Memory Receive Operations on page 50 Fax Forwarding When you choose Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message D Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press Fax Forward Enter the forwarding number up to 20 digits using the buttons on the LCD Press OK 600 09 6690 Press Backup Print Onor Backup Print Off E Note e If you choose Backup Print On the machine will also print the fax so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine The Backup Print On feature will not work if Fa
13. Press General Setup Press LCD Settings Press LCD Contrast Press Light Med or Dark O00000 OG Press Stop Exit Setting the backlight brightness If you are having difficulty reading the LCD try changing the brightness setting Press MENU Press A or Y to display General Setup Press General Setup Press LCD Settings Press Backlight Press Light Med or Dark Press Stop Exit O00000 OG Press Aor Y to display LCD Settings Press Aor Y to display LCD Settings General setup Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on for after you go back to the Ready screen Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display LCD Settings Press LCD Settings Press Dim Timer Press 10 Secs 20 Secs 30 Secs or Off 00000 OG Press Stop Exit 29 Memory Security Memory Security lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they will not be lost While Memory Security is On the following operations are available E Receiving faxes into memory limited by memory capacity E Fax Forwarding If Fax Forwarding was already On E Remote Retrieval If Fax Storage was already On E Cordless
14. Chapter 2 Paper Type Weight Thickness No of sheets Cut Plain Paper 64 to 120 g m 0 08 to 0 15 mm 100 1 aoe Inkjet Paper 64 to 200 g m 0 08 to 0 25 mm 20 Glossy Paper Up to 220 g m Up to 0 25 mm 2023 Cards Photo Card Up to 220 g m Up to 0 25 mm 2023 Index Card Up to 120 g m Up to 0 15 mm 30 Postcard Up to 200 g m Up to 0 25 mm 30 Envelopes 75 to 95 g m Up to 0 52 mm 10 Transparencies 10 1 2 3 20 Up to 100 sheets of 80 g m paper BP71 260 g m paper is especially designed for Brother inkjet machines For Photo 10x15 cm paper and Photo L paper use the photo paper tray See Loading photo paper on page 14 Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 15 pages and feeds each sheet individually Use standard 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Temperature 20 C to 30 C Humidity 50 to 70 Paper 80 g m Document Sizes Supported Length 148 to 355 6 mm Width 148 to 215 9 mm Weight 64 to 90 g m How to load documents Q CAUTION DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric
15. Transparency O A o0 i U W O A 7 E a i ww D E E W Colour Red Orange Yellow Green Blue Purple Black Places a text into your document as a Watermark using a template 91 Ei The factory settings are shown in Bold with an asterisk 180 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Use Image Scan Transparency E Pi Places a logo or text into 91 Sot page ae am ese press start C CET gt g 1 scanned image G Emm gt 0 J cee 5D Em 2 Media Position A Places a logo or text into your document as a B i Watermark using an image CG from removable media D E F G H I Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency _ O CS gt O CE gt Gmm gt 0 G a gt EE gt 2 A The factory settings are shown in Bold with an asterisk 181 PhotoCapture a image Level1 Level2 Level3 Options Descriptions Page View Photos See the print You can print all photos in 99 CIN Phot settings in the your memory card or USB Prin otos following table Flash memory drive Auto Correct 7 The machine starts a Slide Show of your photos Slide Sh ime ew The machine deci
16. cccceeeeeeeeeeeeeeeeeeeeeeteeeaeaeeees 50 Fax Preview Monochrome only cccceeceeeeee ener eeeeeeeeeeeeeeeea ease aaeaeaeaeeeeaeeeeees 51 How to preview a received TAK oisciegcsuescesics tevecesessdederiaebes av Hivacsequmeccdaeusdetiedinen 51 T rning off Fax PrevieW sssrinin pini ianari esan apee nesso Rar ieai 53 Additional receiving Operations ceseeeeeeeeeeeceeceeeeeeseeneneeeeeeeeeeeeeeeeeseeanees 53 Printing a reduced incoming fax 2 2 cescceceeeeeeee cece eee eeeeeeeeeeaaaeaeaeaeeeeaeeeeees 53 Receiving a fax at the end of a conversation MFC 790CW only 53 Out of Paper Reception aicecces aesencesudeaeuy leaedaniigincmnsversensatiamen ia aE EE EREE 54 Printing a fax from the Memory icc sidacetsccsseacsecatauscasseadcidesduedtnencrdecesdcarceetans 54 Remote SUG V All gasecedctecceccesictans seccct sce cunconea cae eandicedicecc plameeecnaer ndsccacdbee saeiavtancuace 54 Setting a Remote Access Code cccecececeeee cette cette ee eeaeeeaeasaeaeaeaeeaeaeaeeees 54 Using your Remote Access Code ccccececeeceeeeeeeeteeeteeeesseeaeaeaeaeaaeanaeaaeees 55 Remot FAX COMMING so cceseticcsccaceiexteritincqadececiaesienteieee en eects ane 56 Retrieving fax messages cccccceeeececee cece eee te te eee ee ee eaaeaeaeeaeaeaaaeaeaeaeeeeaeaaeaes 57 Changing your Fax Forwarding nNUMbE cccccccceeeeeeeeeeeeeeeeeeeteeeeeeeetees 57 7 Telephone and External dev
17. handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be printed at your machine as a black and white fax Order a new ink cartridge Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted incorrectly formatted or there is a problem with the memory card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory card or USB flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID U K and Ireland only on page 60 No Cartridge An ink cartridge is not installed correctly Take out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 152 No File The memory card or USB Flash memory
18. E Brown Live If in any doubt call a qualified electrician LAN connection Q CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages 130 Safety and Legal Radio interference This product complies with EN55022 CISPR Publication 22 Class B When connecting the machine to a computer ensure that you use a USB cable which does not exceed 2 0 m in length EU Directive 2002 96 EC and EN50419 European Union Only This equipment is marked with the above recycling symbol It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream This will benefit the environment for all European Union only EU Directive 2006 66 EC Removing or Replacing the Battery This product incorporates a battery that is designed to last for the lifetime of the product It is not to be replaced by the user It should be removed as part of the machine recycling process at end of life and appropriate precautions taken by the recycler International ENERGY STAR Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR 131
19. Electrical Hazard icons alert you to possible electrical shock Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features Ys oF Improper Setup icons alert you to devices and operations that are not compatible with the machine General Information Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below Turn on your PC Insert the Brother CD ROM into your CD ROM drive If the model name screen appears click your model name If the language screen appears click your language The CD ROM Main Menu will appear Macromedia Flash Player 8 Seed Multi Function Center ___ brother _ Top Menu Install MFL Pro Suite Full Driver amp Software Package
20. Make sure the cover is closed correctly Put the paper tray firmly back in the machine QO Re connect the power cord Cleaning the print head To maintain print quality the machine will automatically clean the print head You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages You can clean Black only three colours at a time Cyan Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Press ml Press Cleaning Press Black Color orAll The machine cleans the print head When cleaning is finished the machine will go back to the Ready screen automatically Note If you clean the print head at least five times and the print has not improved try installing a new Brother original Innobella replacement cartridge for each problem colour Try cleaning the print head again up to five more times If the print has not improved call your Brother dealer Troubleshooting and Routine Maintenance Checking the print quality If faded or streaked colours and text appear on your output some of the nozzles may be clogged You can check this
21. No Print Speed and Quality 104 Press Print Setting Press A or Y to display Print Quality Press Print Quality Press Normal or Photo If you do not want to change additional settings press E Press Colour Start to print Paper options Paper Type Press Print Setting Press Aor Y to display Paper Type Press Paper Type Press the paper type you are using Plain Paper Inkjet Paper Brother BP71o0rOther Glossy If you do not want to change additional settings press EF Press Colour Start to print Printing photos from a memory card or USB Flash memory drive Paper and print size Press Print Setting Press Aor Y to display Paper Size Press Paper Size Press the paper size you are using 10x15cm 13x18cm A4 or Letter Do one of the following E f you chose Letter or A4 go to step E f you chose another size of paper go to step O Press the Print Size Example Printed Position for A4 paper 1 2 3 8x10cm 9x13cm 10x15cm 4 5 6 13x18cm 15x20cm Max Size If you do not want to change additional settings press Press Colour Start Adjusting Brightness Contrast and Colour Brightness Press Print Setting Press Aor Y to display Brightness Press Brightness Press lt 4 or gt to make a darker or lighter print Press OK If you do not
22. Press Fax Press lt or gt to display Glass ScanSize Press Glass ScanSize Eo Press Letter aH Note You can save the setting you use most often by setting it as default See Setting your changes as a new default on page 41 Colour fax transmission Your machine can send a colour fax to machines that support this feature Colour faxes cannot be stored in the memory When you send a colour fax the machine will send it in real time even if Real Time TXis set to Off 35 Chapter 5 How to preview an outgoing fax You can preview a fax message before you send it You must set the Real Time Transmission and Polling RX to off before you use this feature See Real time transmission on page 39 and Polling receive on page 82 Press Fax Press lt 4 or gt to display Preview Press Preview 4 Press On Load the document QO Enter the fax number using the dial pad You can also enter the fax number by pressing Speed Dial Then press Aor Y to display the number you want press the number to choose it and then press Send a fax Press Mono Start The machine starts scanning the document and the outgoing fax appears on the LCD When the fax is displayed press MENU The buttons will appear on the LCD and perform the operations shown below Button Description J Enlarge the fax re Reduce the fax A owy Scroll vertically Scr
23. Press lt 4 or gt to display File Name ee ae oer Press File Name Press amp to delete characters Then enter the new file name up to 6 characters See Entering Text on page 186 O Press OK How to set a new default Press lt or gt to choose Factory Reset Press Factory Reset Press Yes to confirm ooo 690 Press Stop Exit You can set your own default setting Press Scan Press Scan to Media Press lt 4 or gt to display Set New Default Press Set New Default Press Yes to confirm ooo 6806 Press Stop Exit 110 Printing photos from a memory card or USB Flash memory drive Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can easily identify and troubleshoot any problems E Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file E Out of Memory This message will appear if you are working with images that are too large for the machin
24. e When you receive a colour fax your machine prints the colour fax but does not send the fax to your PC Changing the destination PC Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive OO 00 0000 Press PC Fax Receive 49 Chapter 6 Press lt USB gt or the PC you want to receive faxes Press OK Press Backup Print Onor Backup Print Off Gp Press Stop Exit Turning off Memory Receive Operations 1 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press O OOO OO 6960 Press Stop Exit Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Memory Receive Operations on page 50 50 Changing Memory Receive Operations If received faxes remain in your machine s memory when you change the Memory Receive Operations the LCD will ask you one of the following questions E Erase All Doc E Print All Fax e If you press Yes faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press No faxes in the memo
25. 3 Incoming line The fax machine must be plugged into the master socket E Note These telephones are now connected as external devices see Connecting an external or extension telephone on page 63 because they are connected to the fax machine via the T connector Telephone and External devices Using a cordless external telephone MFC 790CW only If your cordless telephone is connected to the telephone line cord See External and extension telephones on page 63 and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Speaker Phone to send the call to the cordless handset Using remote codes Remote Activation code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialling the Remote Activation Code 5 1 Wait for the chirping sounds then replace the handset See Fax Detect on page 47 Your caller will have to press Start to send the fax Remote Deactivation code If you receive a voice call and the machine is in F T mode it will start to sound the F T double Ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T Ring off by pressing 5 1 make sure you press this between the rings 65 Chapter 7 Changing the remote codes If you want to use Remot
26. 34 Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The documents can be up to Letter or A4 size You cannot send colour faxes with multiple pages Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document Press Fax Load your document face down on the scanner glass See Using the scanner glass on page 21 Enter the fax number using the dial pad or Speed Dial Note You can preview a fax message before sending it by pressing Preview For details see How to preview an outgoing fax on page 36 GD Press Mono Start or Colour Start E f you press Mono Start the machine starts scanning the first page Go to step E f you press Colour Start the machine starts sending the document O When the LCD asks you Next Page do one of the following E To send a single page press No or press Mono Start again The machine starts sending the document E To send more than one page press Yes and go to step Sending a Fax QO Place the next page on the scanner glass Press Mono Start or Colour Start The machine starts scanning the page Repeat steps and for each additional page Faxing Letter size documents from the scanner glass When documents are Letter size you need to setGlass ScanSize to Letter If you do not the side portion of the faxes will be missing
27. Brother paper See table below If Brother paper is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother paper Paper Type Item A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet Matte BP60MA 10 x 15 cm Glossy Photo BP71GP Handling and using print media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E Avoid touching the shiny coated side of photo paper Load photo paper with the shiny side facing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing E You can only print on both sides of the paper with PC printing See Printing for Windows in the Software User s Guide on the CD ROM 17 Chapter 2 S Improper Setup DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 2mmor greater e Extremely shiny or highly textured paper e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain Paper capacity of the output paper tray Up to 50 shee
28. No wireless network settings to the factory default See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk 172 MENU M continued Menu and Features settings Level1 Level2 Level3 Options Descriptions Page off wireless technology Settings Pass Key Authorizes a Bluetooth 117 wireless technology enabled device to communicate with your machine Comm Mode Public Controls the level of 117 security between other Private Bluetooth wireless Secure technology enabled devices and your machine Device Address Identifies your machine 118 Device Name Name of your machine 118 Print Settings Print Quality Normal Choose the print quality 118 Photo Paper Type Plain Paper Choose the paper type 118 niet p that matches the paper in Je aper the tray Brother BP71 Other Glossy Paper Size 10x15cm Choose the paper size 119 3ail that matches the paper in the tray A4 Letter Borderless On Expands the printable 119 area to fit the edges of the Off paper Date Print On Prints the date on your 119 o e photos Factory Reset Yes You can restore all 119 A settings to the factory The factory settings are shown in Bold with an asterisk g 173 Level1 Level2 Level3 Options Descriptions Page Print Reports XM
29. Note If the LCD shows Not Registered when you enter or search a Speed Dial number a number has not been stored at this location Dialling and storing numbers Fax Redial If you are sending a fax manually and the line is busy press Redial or Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to a number you recently dialled you can press Redial or Redial Pause and choose one of the last 30 numbers from the Outgoing Call List Redial or Redial Pause only works if you dialled f you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minute intervals Press Redial or Redial Pause Q Press the number you want to redial amp Press Send a fax 4 Press Mono Start or Colour Start Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass 67 Chapter 8 Outgoing Call history The last 30 numbers you called or sent a fax to will be stored in the outgoing call history You can choose one of these numbers to telephone to fax to add to Speed Dial or delete from the history D Press Redial or Redial Pause You can also press History Press Outgoing Call tab amp Press the number you want Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Press Mono Start or Col
30. Press Print E f the fax is multiple pages go to step E f the fax is a single page it will start printing Go to step O Do one of the following E Press Print All Pages to print all pages of the fax Go to step E Press Print Current Only to print the displayed page E Press Print From Current to print the displayed page to the last page Do one of the following To delete the fax press Yes E To keep the fax in the memory press No How to print all faxes in the list Press Fax Preview Press More Press Print All Press Stop Exit How to delete all faxes in the list Press Fax Preview D Press More Press Delete All Press Yes to confirm CD Press Stop Exit Turning off Fax Preview D Press Fax Preview Press More Press Turn O Fax Preview Press Yes to confirm If there are faxes stored in the memory do one of the following E f you do not want to print the stored faxes press Continue The machine asks you to confirm the deletion of the stored faxes Press Yes to confirm E f you want to print all the stored faxes press Print all faxes E f you do not wish to turn off Fax Preview press Cancel Press Stop Exit Receiving a Fax Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A
31. R Note When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone 158 Checking the print alignment You may need to adjust the print alignment after transporting the machine if your printed text becomes blurred or images become faded Press mi Press Test Print Press Alignment Press Mono Start or Colour Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 Do one of the following E f the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches press Yes to finish the Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit Checking the ink volume Although an ink volume icon appears on the LCD you can use the ink menu to see a large graph showing the ink that is left in each cartridge D Press ml Press Ink Volume The LCD shows the ink volume Press Stop Exit R Note You can check the ink volume from your computer See Printing for Windows or Printin
32. S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window saver OK a ice 25 SOFTWARE USER S GUIDE For DCP users This documentation is far both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP fi i Ww i B Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 124 134 164 187 205 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 C and 35 C DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply Q CAUTION e Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s mem
33. Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Monochrome E Scans up to 1200x1200 dpi E Prints up to 1200x1200 dpi Colour E Scans up to 600x1200 dpi E Prints up to 600x1200 dpi Specifications PhotoCapture Center Compatible Media 1 Resolution File Extension Media Format Image Format Number of Files Folder Borderless 2 16MB to 2GB 3 AGB to 8GB CompactFlash Type I only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick PRO Memory Stick Duo with adapter Memory Stick Micro M2 with adapter SD 2 SDHC 2 microSD with adapter miniSD with adapter xD Picture Card 4 USB Flash memory drive Up to 1200 x 2400 dpi DPOF EXIF DCF Photo Print JPEG Scan to Media JPEG PDF Colour TIFF PDF Black Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted File must be stored in the 4th folder level of the memory card or USB Flash memory drive Letter A4 Photo 10x15 cm Photo 2L 13x18 cm Memory cards adapters and USB Flash memory drive are not included 4 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 2GB xD Picture Card Type M 1GB and 2GB xD Picture Card Type H from 256MB to 2GB 5 USB 2 0 Standard USB Mass Storage standard from 16 M
34. WPA WPA2 and Wi Fi Protected Setup are either trademarks or registered trademarks of Wi Fi Alliance in the United States and or other countries FaceFilter Studio is a trademark of Reallusion Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide are registered trademarks of their respective companies 133 Troubleshooting and Routine Maintenance Troubleshooting If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable on both the machine and your computer See the Quick Setup Guide Make sure the machine is plugged in and not in Power Save mode One or more ink cartridges are empty See Replacing the ink cartridges on page 152 Ifthe LCD says Cannot Print and Replace Ink see Replacing the ink cartridges on page 152 Check to see if the LCD is showing an error message See Error and Maintenance messages on page 142 Check that the correct printer driver has been inst
35. 0000 69006 Enter the registered 4 digit number for the current password using the buttons on the LCD Press OK Enter a 4 digit number for a new password using the buttons on the LCD Press OK When the LCD shows verify re enter the new password using the buttons on the LCD Press OK B Press Stop Exit Press A or Y to display Mem Security Security features Turning the memory security on off Turning on the memory security lock Press MENU Press A or to choose Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press A or to display Mem Security Press Mem Security Press Set Security 0000 0000 Enter the registered 4 digit password using the buttons on the LCD Press OK The machine goes offline and the LCD shows Memory Security e Note If there is a power failure the data will stay in memory for approximately 24 hours Turning off the memory security GB Press Unlock 2 Enter the registered 4 digit password using the buttons on the LCD Press OK Memory Security is automatically turned off E Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in Secure mode until the registered password is entered 31 Chapter 4 32 Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD Printing Reports Polling
36. 34 43 58 67 75 80 82 Sending a Fax Entering Fax mode Faxing from the ADF When you want to send a fax or change fax send or receive settings press the Fax key to illuminate it in blue Place the document face down in the ADF See Using the ADF on page 21 Press Fax Fax J Enter the fax number using the dial pad You can also enter the fax number by E pressing Speed Dial press the oe ta Fax number you want and press Send a fax 1 i N Note The LCD shows You can preview a fax message before sending it by setting Preview to On FAX TEL For details see How to preview an Resolution La outgoing fax on page 36 Standard Auto Press Mono Start or Colour Start The machine starts scanning the document History Speed Dial Press lt or gt to scroll through the Fax key options Some functions are only available Note when sending monochrome faxes To cancel press Stop Exit Fax Resolution See page 39 If you send a mono fax when the memory Contrast See page 38 is full it will be sent in real time Broadcasting See page 37 Preview See page 36 Delayed Fax See page 40 Batch TX See page 40 Real Time TX See page 39 Polled TX See page 84 Polling RX See page 82 Overseas Mode See page 40 Glass ScanSize See page 35 Set New Default See page 41 E Factory Reset See page 41 Press the option you want
37. ADE xdewtentestenczsivacceasesetenicyhindeeen 90 using scanner glass assesses 21 Cordless Handset ssccsicccssciescccsescesdcsecrtenenete 7 Cordless telephone sssessssssssesesrerrrnrr reen 65 Custom telephone features on a single EE E E E T 138 D Dialling a PAUSE seeren ne ee Eees 69 access codes and credit card NUMDETS reren ae ERRES 73 Caller ID history cccececeeceeeeeeeeeeeees 68 GroUPS persieno E 37 mManNUaAl irora enaar 67 Outgoing Call icutaccereceetceccaseacteitieinen 68 Speed Dial sicccehecret ete eseatertacce ee eee 67 Direct printing from a non PictBridge camera 114 from a PictBridge camera 112 116 Document Koreo lalo Men E EE 21 22 Dual Access Steck teehee ioc elosioeteecereenes 39 E Envelopes ccccceceeseeeeeees 12 13 19 20 Error messages on LCD e 142 B amp W Print Only cceeeeeeeeeteeeeees 142 Cannot Detect ac e vcs eccet ai cntenttediantineics 143 Cannot Print casectncceishccencectccnerareancesans 143 CGomimi PON serreioniei tonii ieena 143 Ink LOW scahc cdsdiatictonssetecradosantocnoeeaseextens 144 No Cartridge i coca haste decree es 144 No Paper Fed 2 fecccccsncaathavceccemcnadeatinsines 145 Not Registered cccseseeeeeeeeeeeees 67 Out of Memory nnssssssssssssesesesesesesesererens 145 while scanning a document 93 Unable to Clean neseser 146 Unable to Init cctscssdasstverwssuhuncetnetcuains 146 Unable to Print
38. E E E E eg eee ea seteen ees 196 Bluetooth wireless technology MFC 990CW onlly cececeeeeeeee ete eeteeeeeees 197 SCANNET ossosa ea e ae eee eE E ea E 198 PUES ecn a a E 199 Interfaces icient n O ear EE E EEEE O EERDER 200 Computer requirements alas cteerees icp idee decensdus Labare ea edacteaamanedeenedanie 201 CGons mable tems senses iaaeaie aeda ia ae rE inden aes i RSR 202 N twork LAN cst see teciceltishea cdc dung cag r nigeauencupeedeteuseds 203 Wireless one push configuration c ceeeceeeceeeceeeeeeeeaeaeeeeeeeeeeeeeeeeeees 204 E Glossary 205 F Index 209 General General Information 2 Loading paper and documents 10 General setup 23 Security features 30 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific buttons on the machine s control panel or on the computer screen Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects
39. History Speed Dial amp Go back to to change more settings Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as a new default on page 41 38 Contrast If your documentis very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document Press Fax Press lt 4 or gt to display Contrast E Press Contrast Press Auto Light or Dark Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a colour fax e When you choose Photo as the Fax Resolution Changing fax resolution The quality of a fax can be improved by changing the fax resolution D Press Fax Press lt 4 or gt to display Fax Resolution Press Fax Resolution 4 Press the resolution you want Note You can choose four different resolution settings for monochrome faxes and two for colour Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a
40. MFC 990CW only 116 Printing photos with Bluetooth wireless teChnology 22 eeeeeeeeeeeeeeeneeees 116 The requirements for using Bluetooth wireless technology siecsceeidcecstescendes 116 Set up your Machine acd Stetson cece eas ad aesbnanncdencdit nacudceseeuens cemtenvatccmeeenttaies 117 Enable your Bluetooth wireless et gi 2 2 6 5 eee rane ae ek eee meine aoe ee ant ee 117 Pass ocr ae aes a E a peep dnc etek derncece 117 Communication OS ac radecins eee tet de sep tec cate Ge dactev arth oiet Mcecediduastteivetehiueawtss 117 Device Address chine ieedets ts eieiei are iiine aen Eaa ea EEEa EEE SEEE aaa EEF 118 Device Name creere e a one E er eee eer oes 118 Prnt Setting Sessea r ae re E E EES 118 Prnt Q ality garry ee een cere aiaa e a eee eee mec ae eee ree 118 Paper Type ciaee ae eter eRe en en A ee EEE 118 Paper SiZe eran meme Tea e eer ee ame aa a aee 119 iste pt ect ce ee ee eee E E eee catia 119 Bee Pint oai ere nner cer oer er ear Re eee eee eee ee eet re eee ere 119 Restoring all settings to the factory settings c ceeeeeeeeeeeeeeeteeeeeeeaees 119 Understanding the Error Messages cccececeeeeeeeee eee eeeeceeeeeeaeeeaeseeeneeeeeeeees 120 Section V Software 16 Software and Network features 122 viii Section VI Appendixes A Safety and Legal 124 Choosing a locatlOM sser ineeie e orse aea iape EE aliases 124 To use the machine Sale ly casas eiaaeesaace veil po acseccsdade Boenduac
41. Out of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error and Maintenance messages on page 142 Printing photos from a camera 115 Printing photos with Bluetooth wireless technology Bluetooth Your Brother machine supports Bluetooth wireless technology for printing photos Bluetooth wireless technology enables short range wireless communication between your machine and Bluetooth wireless technology enabled devices for printing photos 116 Wireless photo printing MFC 990CW only The requirements for using Bluetooth wireless technology To avoid errors remember the following points E The image file extension must be JPG other image file extensions such as JPEG TIF and GIF and so on will not be recognized E The size of the image file must be no larger than 3 MB E Your machine is a Class 2 device and the communication range is between 0 to 33 feet You cannot print outside this range I gt Bluetooth _ gt You can print photos only when the indicator is illuminated in blue For details about turning on the indicator see Enable your
42. Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper E Note e Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Always make sure that the paper is not curled or wrinkled 4 When you have finished printing photos return the photo paper tray to the normal printing position Squeeze the blue photo tray release button 1 using your right index finger and thumb and pull the photo tray backward until it clicks 2 Loading paper and documents Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine 15 Chapter 2 Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Cut Sheet Paper En
43. Printing photos from a camera Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available Camera Menu Options Selections Paper Size Letter A4 10x15cm Printer Settings Default setting Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting Layout Borderless On Borderless Off Printer Settings Default setting DPOF setting Print Quality Normal Fine Printer Settings Default setting Color On Off enhanc ioe Printer Settings Default setting Date Print On Off Printer Settings Default setting See DPOF printing on page 113 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings Settings Options Paper Size 10x15cm Paper Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off Date Print Off E When your camera does not have any menu selections these settings are also used E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing Pict
44. Replace the handset 41 Chapter 5 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Mono Start to send the pages scanned so far or to press Stop Exit to cancel the operation Note If you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 39 42 Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line Choose the Receive Mode By default your machine will automatically receive any faxes that are sent to it The diagram below will help you choose the correct mode For more detailed information on the receive modes see Using receive modes on page 45 Are you using the built in TAD See Digital TAD Yes l No Do you want to use the telephone features of your machine if available or an external telephone or external telephone answering device connected on the same line as the machine Yes No Are you using the voice message function of an external telephone answering device No Fax Only Do you want the machine to answer fax and Manual telephone calls automatically No gt O Fax Tel Yes Manual Yes We recommend you
45. Scanner Glass Length Max 297 mm Scanning Width Up to 210 mm Greyscale 256 levels 1 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 198 Printer Printer Driver Resolution Print Speed Printing Width Borderless Based on Brother standard pattern A4 size in draft mode When printing on A4 size paper When you set the Borderless feature to On Specifications Windows 2000 Professional XP XP Professional x64 Edition Windows Vista driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Colour 450 x 150 dpi Mono Up to 33 pages minute Mono i Up to 27 pages minute Colour 1 204 mm 210 mm 4 Letter A4 A6 Photo 10x15 cm Index Card Photo L 89x127 mm Photo 2L 13x18 cm Postcard 3 See Paper type and size for each operation on page 19 199 Interfaces USB A USB 2 0 interface cable that is no longer than 2 0 m 1 LAN cable 2 Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication
46. Sh Documentation Additional Applications d Brother Support GF onine Registration ah Note If this window does not appear use Windows Explorer to run the start exe program from the root directory of the Brother CD ROM G Click Documentation O Click the documentation you want to read m HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer E PDF documents User s Guide for stand alone operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required General Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Windows 2000 Professional Windows XP and Windows Vista E Contro Center3 For Windows 2000 Professional Windows XP and Windows Vista E Network Scanning ScanSoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE application How to find Network setup instructions Your machine can be co
47. Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX Press Fax Press lt 4 or gt to display Real Time TX Press Real Time TX 4 Press On Ea Note In real time transmission the automatic redial feature does not work when using the scanner glass 39 Chapter 5 Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off Press Fax Load your document Press lt 4 or gt to display Overseas Mode Press Overseas Mode Press On or Off Delayed Faxing Monochrome only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step Press Fax Load your document Press lt 4 or gt to display Delayed Fax Press Delayed Fax Press On oo6006 Enter the time you want the fax to be sent in 24 hour format using the buttons on the LCD For example enter 19 45 for 7 45 PM Press OK a Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page 40 Delayed Batch Transmission Monochrome only Before sending the delayed faxes your mach
48. Storage 4 Fax Storage Fax Preview Fax Preview 4 PC Fax Receive PC Fax Receive 4 Remote Retrieval 4 Remote Retrieval 4 Manual Fax Detect Manual Fax Detect 4 4 Delayed Fax Fax Tel 2 Delayed Fax Bees Ne j ih Fax Receive No machine Eaa a R off operations will be OAN 2 z available other than cleaning the int head than cleaning the Print neag print head You cannot receive a fax with Mono Start or 24 Colour Start You can receive telephone calls by lifting the handset When an external TAD is connected and Fax Detect is turned on Set before you switch off the machine You cannot receive a fax with Mono Start or Colour Start You can receive telephone calls by using the cordless handset When an external TAD is connected and Fax Detect is turned on Set before you switch off the machine You cannot receive a fax automatically if you have set the receive mode to Fax Tel Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Mode Timer Press Mode Timer Press 0 Sec 30 Secs 1 Min 2 Mins
49. You cannot use and as dial numbers However press if you want to create a pause Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 9 5 4 amp Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter Note You cannot use and as dial numbers However press if you want to create a pause Press 9 0 when you have finished QO Hang up after you hear your machine beep 57 Voice operations Voice calls can be made either with the handset the cordless handset MFC 990CW the speaker phone an extension or external telephone by dialling manually or by using Quick Dial numbers a Note If you have a MFC 990CW please also refer to the DECT Handset BCL D70 User s Guide Making a telephone call To start a voice call do one of the following E Pick up the handset MFC 790CW only E Press Speaker Phone when you hear the dial tone
50. a single COpy ceca ee eect eccaceleaet eases ace dee an ere 86 Making mu ltiple COPIES ize screcacesuicsteseciesceyscevenctuceuteus deeeureevareedsruntdacusaudieraneed 86 BS NY UN PAE E E E E A EE adenine 86 Copy Settings czara e e cen e erent eer a reer ee 87 Changing copy speed and quality ccccccccccceeceeeeeeeeeeeeeeeee eee eeteeeeeeeeeenees 87 Enlarging or reducing the image Copied c ceceeeeeeeeeeeeeeeeeeeeeeeeeeeneeeees 88 Making N in 1 copies or a poster Page Layout c eeeeeeeeeteeteereeeees 89 Sorting copies USING the ADF osc csccsccacdccrecacertvaencdacrseeseeapnennnusidaeeuselauncaastntes 90 Adjusting Brightness and Contrast cecceeeeeeeeeeceeeeaeaeeeeeeceeeeeeeeeeeeeeeeees 90 Paper Options neriie eriei E E 90 BooK COPY erren ane E EE EE OSE 91 Watermark COPY esere a a EE EEES 91 Setting your TAVOUNNGS ss siccen cat ietscecegenvasdauce coccsericestetceanc aaleieiupeianianginciuacacees 92 Out of Memory INGSSANG irrena iaria aR i aree ier AR Epiat 93 Section IV Direct Photo Printing 13 Printing photos from a memory card or USB Flash memory drive 96 PhotoCapture Center Operations cccccccccceceeceeeeneeceeeeecececeeeeeeeeeeeeeeneees 96 Printing from a memory card or USB Flash memory drive without a PC 96 Scanning to a memory card or USB Flash memory drive without a PC 96 Using PhotoCapture Center from your COMPUtE ccecee
51. by printing the Print Quality Check Sheet and looking at the nozzle check pattern D Press ial Q Press Test Print amp Press Print Quality Press Colour Start The machine begins printing the Print Quality Check Sheet O Check the quality of the four colour blocks on the sheet The LCD asks you if the print quality is OK Do one of the following E If alllines are clear and visible press Yes to finish the Print Quality check and go to step E f you can see missing short lines as shown below press No to choose No Q The LCD asks you if the print quality is OK for black and three colours Press Yes or No The LCD asks you if you want to start cleaning Press Colour Start The machine starts cleaning the print head 157 After cleaning is finished press Colour Start The machine starts printing the Print Quality Check Sheet again and then return to step Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged colour After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother dealer CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty
52. cartridge in the direction of the arrow on the label Gently push the ink cartridge in until it clicks and then close the ink cartridge cover Troubleshooting and Routine Maintenance The machine will automatically reset the ink dot counter E Note If you replaced an ink cartridge the LCD may ask you to verify that it was a brand new one for example Did You Change Black For each new cartridge you installed press Yes to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one be sure to press No If the LCD shows No Cartridge or Cannot Detect after you install the ink cartridges check that the ink cartridges are installed correctly If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned 153 Q CAUTION DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink gets on your skin or clothing immediately wash it off with soap or detergent If you mix the colours by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in t
53. cover is not completely closed Firmly close the ink cartridge cover until it clicks Data Remaining Print data is left in the machine s memory Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed correctly or the document scanned from the ADF was too long See Using the ADF on page 21 See Document jam on page 149 File size is too large The file you sent is too large for printing with Bluetooth wireless technology Make your file smaller than 3 MB High Temperature The print head is too warm Allow the machine to cool down Hub is Unusable A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface 143 Error Message Cause Action Image Too Long The proportions of your photo are irregular so effects could not be added Choose a regularly proportioned image Image Too Small The size of your photo is too small to trim Choose a larger image Ink low One or more of the ink cartridges are running out of ink If a sending machine has a colour fax to send your machine s
54. drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 144 Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray or the Jam Clear Cover is not closed properly Do one of the following E Refill the paper in the paper tray and then press Mono Start or Colour Start E Remove the paper and load it again and then press Mono Start or Colour Start Close the Jam Clear Cover properly The paper is jammed in the machine See Printer jam or paper jam on page 150 The Jam Clear Cover is not closed properly Check the Jam Clear Cover is closed evenly at both ends See Printer jam or paper jam on page 150 No Response Busy The number you dialled does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 69 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Memory Receive See Turning off Memory Rec
55. enter the character Do one of the following E To change more details go to E Press OK to complete The LCD will display your settings To change another Speed Dial location repeat steps to Press Stop Exit 71 Chapter 8 Setting up groups for broadcasting Groups which can be stored in Speed Dial location allow you to send the same fax message to many fax numbers by pressing only a Speed Dial the 2 digit location Send a fax and Mono Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 198 numbers in a large Group if you have 2 numbers in each location See Storing Speed Dial numbers on page 69 and Broadcasting Monochrome only on page 37 amp Press Speed Dial Q Press More amp Press Setup Groups D Enter the Group name up to 16 characters using the buttons on the LCD Press OK O When the LCD displays the next available Group number press OK to confirm This Group number and name will automatically be assigned to the next available Speed Dial locatiton Add Speed Dial numbers to the Group by pressing them to display a red checkmark Press OK If you want to list the numbers by alphabetical order press g4 When the LCD displays the Group Name and numbers press OK to confirm
56. gt e If you turn Incoming Recording Monitor to OFF the Speaker for screening calls will be disabled and you won t hear callers leaving messages The volume for other operations can still be controlled using qdorp 27 Chapter 3 Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date Time setting Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Auto Daylight Press Auto Daylight Press Off or On Press Stop Exit 28 Sleep Mode You can choose how long the machine must be idle from 1 to 60 minutes before it goes into sleep mode The timer will restart if any operation is carried out on the machine oo6o90 O89 Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Sleep Mode Press Sleep Mode Press 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Minsor 60 Mins which is the length of time the machine is idle before entering sleep mode Press Stop Exit LCD screen LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting Press MENU Press A or Y to display General Setup
57. ies brea csosacudeus uibap seeancenqemnecierncmtions 36 Broadcasting Monochrome ONy ccccecececeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeeeeeeeeeees 37 Cancelling a Broadcast in Progress cccccsccccecceecececeeeeeeceececeeeeeeeeeeeeeenes 37 Additional sending OP ElALONS wriscececccscsakecces sancdcesensdecddsusneisceunecewcats wel abiuesdinsiesianct 38 Sending faxes using Multiple settings cc ceeceeeceeeeeeeeeeeee eee eeeeteteeeeeeeeeeees 38 870 1 ic Gee eer et eee ene ee eee ne ne ere ee ee OE ee 38 Changing tax resol tioM eriei eea a idestea reeset baredeeaascade 39 Dual access Monochrome only cccccceeeeeeeeee eee ee eee eeeeeeeaeaeaeaeaeaaeaeaees 39 Peal time WaANSMISSION sieicuctocerczncd wices teessecietieducnceeecacsdend aparer rE apee EEEE ECESE 39 Ove rsgas MOG scpt rniieioe peeraa E deena aaie inpe Ea Eni 40 Delayed Faxing Monochrome omly ccceceeeeeeeeeeeeeeeeee eee eeeeeneeeneneaeaees 40 Delayed Batch Transmission Monochrome only 2 00eeeeeeeeeeeeeeeees 40 Checking and cancelling waiting jODS ccccceececeeeeeeeeeeeeeeeeeeeeeeeeeeeeneaeaeas 40 Setting your changes as a new defaullt ccccccccceeeceeeeeeeeeeeeeeteteeeeeeeeeees 41 Restoring all settings to the factory settings ceeeeeeeeeeeeeeeeeeeteeeeeeees 41 Sending a fax manually secce ces eocccotees sce Geswacapoea iene cen caecteteanniixiestaie mi aeeeeas 41 Sen
58. ink cartridge too quickly and the machine did not detect it Take out the new ink cartridge and re install it slowly until it clicks If you are using non Brother Original ink the machine may not detect the ink cartridge Replace the cartridge with a Brother Original ink cartridge If the error message remains contact your Brother dealer An ink cartridge is not installed properly Take out the new ink cartridge and re install it slowly until it clicks Cannot Print One or more of the ink cartridges are empty The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be stored in the memory as a black and white fax Replace the empty ink cartridges See Replacing the ink cartridges on page 152 Comm Error Poor telephone line quality caused a communication error If the problem continues call the telephone company and ask them to check your telephone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge
59. ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Q CAUTION Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Branded ink cartridges Brother cannot guarantee this optimum performance and reliability if ink or ink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using other brands of ink or ink cartridges any repairs required as a result may not be covered by the warranty 152 Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows B amp W Print Onlyor Cannot Print Press the lock release lever as shown to release the cartridge indicated on the LCD Remove the cartridge from the machine Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal then remove the cap 1 O Each colour has its own correct position Insert the ink
60. inserted B W 200x100 dpi B W 200 dpi File Type If you chose colour option in Quality setting PDF JPEG If you chose Mono option in Quality setting PDF TIFF File Name You can rename the file Set New Default Yes You can save your scan 110 settings Factory Reset Yes You can restore all settingsto 110 Ne the factory settings The factory settings are shown in Bold with an asterisk 177 Copy Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 86 ormai for your type of document Best Enlarge Reduce 100 88 Enlarge 198 10x15cm7A4 You can choose the 88 igerioxiscniniTR enlargement ratio for your type of document 142 A5 gt A4 Reduce 97 LTR gt A4 You can choose the 88 93 A4 gt LTR reduction ratio for your type of document 83 LGL gt A4 69 A4 gt A5 47 A4 gt 10x15cm Fit to Page Your machine will adjust 88 the size automatically to the paper size you set Custom You can choose the 88 25 400 enlargement or reduction ratio for your type of document Paper Type Plain Paper Choose the paper type that 90 matches the paper in the Inkjet Paper tray Brother BP71 Other Glossy Transparency Paper Size A4 Choose the paper size that 91 AS matches the paper in the tray 10x15cm Letter Legal
61. is chosen a o C mm gt C SCI The factory settings are shown in Bold with an asterisk 2 183 Option1 Option2 Option3 Option4 Descriptions Page Color Enhance On White Balance Adjusts the hue of the white 105 lt Sup gt Does notappear off 2 _ a when lt maD D Enhance Photos 4 mD D is chosen B 7 D a D 2 Sharpness Enhances the detail of the Q smmm gt image J mmm gt G oem s amp J D 2 Color Density Adjusts the total amount of GJ smm gt colour in the image oom amp G ooeme amp G emmm amp a B 2 Cropping On Crops the image around the 107 margin to fit the paper size Off A or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Borderless On Expands the printable area 107 Off to fit the edges of the paper Date Print On Prints the date on your 107 hoto Does not appear off ene when DPOF Print is chosen Set New Default Yes You can save your print 108 settings No Factory Reset Yes You can restore all the 110 i settings to factory settings FY The factory settings are shown in Bold with an asterisk 184 Speed Dial EZI Menu and Features Level1 Level2 Level3 Options Descriptions Page Spee
62. is idle Manual fax On some models you can dial a fax number and listen to the receiving fax machine answer your call before you press Mono Start or Colour Start to begin sending the fax Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit Memory Receive Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 3 5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers Press Pause or Redial Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution Mono only A resolution setting that uses varying shades of grey for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dia
63. list See How to print a report on page 81 Storing numbers You can set up your machine to do the following types of easy dialling Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number E Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause Press Pause or Redial Pause to put a 3 5 second pause between numbers If you are dialling overseas you can press Pause or Redial Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers You can store up to 100 2 digit Speed Dial locations with a name and each name can have two numbers Fax Te1l1 and Fax Te12 When you dial you will only have to press a few keys For example Press Speed Dial the number you want to make a call and Make a phone call D Press Speed Dial 2 Press More Press Set Speed Dial GO Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 186 E To store the number without a name press OK Dialling and storing numbers Enter the first fax or telephone number up to 20 digits using the buttons on the LCD Press OK QO Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons
64. listing of stored Speed Dial and Group numbers 207 Speed Dial A pre programmed number for easy dialling You must press RAIA the two digit code and Mono Start or Colour Start to start the dialling process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution Mono only 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine User Settings A printed report that shows the current settings of the machine Xmit Report Transmission Verification Report A listing for each fax sent that shows its date time and number 208 A Access codes storing and dialling 73 ADF automatic document feeder 21 34 Answering machine TAD aaeeei 62 Connecting ies cet ered aoe isctees oncnacttiapteetacea cde 62 Apple Macintosh See Software User s Guide on the CD ROM prrer serrnerrer semen rh mrnry tre eer Automatic TAX TOCEIVG anii
65. location where you want to store your setting for Favorite 1 Favorite 2 or Favorite 3 Do one of the following E f you want to rename your setting press to delete characters Then enter the new name up to 12 characters Press OK See Entering Text on page 186 E f you do not want to rename your setting press OK Retrieving your favourite setting When you are ready to use one of your favourite set of settings you can recall it D Press Copy 2 Press Favorite Press the favourite setting you want to retrieve Rename your favourite setting After you stored your favorite setting you can rename it Press Copy Press lt or gt to display Favorite Settings Press Favorite Settings Press Rename Press the favourite setting you want to rename Enter the new name up to 12 characters See Entering Text on page 186 00000 Press OK Making copies Out of Memory message If the Out of Memory message appears while scanning documents press Stop Exit to cancel or Mono Start or Colour Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following E Turn off Memory Receive See Memory Receive Monochrome only on page 48 E Print the faxes that are in the memory See Printing a fax from the memory on page 54 When you getan Out of Memory message you may b
66. memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Printing a fax from the memory If you have chosen fax storage you can still print a fax from the memory when you are at your machine See Memory Receive Monochrome only on page 48 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Print Document Press Print Document Press Mono Start 000 0000 Press Stop Exit Note When you print a fax from the memory the fax data will be erased Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is inactive code Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remote Access Press Remote Access oo 66006 Enter a 3 digit code using numbers 0 9 or using the buttons on the LCD Press OK The preset cannot be changed Note Do not use the same code as your Remote Activation Code 5 1 or Remote Deactivation Code 5 1 See Operation from extension telephones on page 64 Pr
67. or USB Flash memory drive a CompactFlash Type Il is not supported E This product supports xD Picture Card Type M Type M Type H Large Capacity E The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 102 Please be aware of the following E When printing Print Index or Print Image PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images will not be printed E memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image E USB Flash memory drive users This machine supports USB Flash memory drives that have been formatted by Windows 97 Chapter 13 Getting started Firmly put a memory card or USB Flash memory drive into the correct slot 1 USB Flash memory drive CompactFlash SD SDHC Memory Stick Memory St
68. stuck inside the paper tray Wipe the paper tray with a soft cloth to 1 remove dust aH Note In addition to cleaning the glass strip with a non flammable glass cleaner run your finger tip over the glass strip to see if you can feel anything on it If you feel dirt or debris clean the glass strip again concentrating on that area You may need amp Close the output paper tray and put the to repeat the cleaning process three or paper tray firmly back in the machine four times To test make a copy after each cleaning 155 Cleaning the machine s printer platen Be sure to unplug the machine from the electrical socket before cleaning the printer platen 1 D Lift the scanner cover until it locks securely into the open position Clean the machine s printer platen 1 and the area around it wiping off any scattered ink with a soft dry lint free cloth 156 Cleaning the paper pick up roller D Pull the paper tray completely out of the machine Unplug the machine from the electrical socket and open the Jam Clear Cover 1 at the back of the machine clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab ne au Close the Jam Clear Cover
69. the machine Unplug the machine from the electrical socket and from the machine Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Troubleshooting and Routine Maintenance Lift the scanner cover 1 to release the D Pack the machine and the printed lock Gently push the scanner cover materials in the original carton with the support down 2 and close the scanner original packing material as shown in cover 3 using both hands the illustration Do not pack the used ink cartridges in the carton Q ZS MEC 790CW Zw MFC 990CW Close the carton and tape it shut 163 On screen programming Your machine is designed to be easy to operate with LCD on screen programming using the menu buttons on the Touchscreen User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 165 These pages list the menu selections and options Memory storage Even if th
70. through the menu by following the instructions below Setting the Ring Volume from the menu Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Ring Press Low Med High or Of O00000 OG Press Stop Exit Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Beeper Press Low Med High or Of O00000 OG Press Stop Exit General setup Speaker Volume You can choose a range of speaker volume levels from High to Off Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Speaker Press Low Med High or Of O00000 OG Press Stop Exit You can also adjust the speaker volume by pressing Speaker Phone Press Speaker Phone Press lt 4 or gt to display Volume Press Volume Press 4orb This setting will stay until you change it again Press Speaker Phone N a Note e You can adjust the speaker volume while you are listening to your outgoing message OGM and incoming messages ICM s by pressing lt 4 or
71. to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press PC Fax Receive Press lt USB gt or the PC you want to receive faxes Press OK OO 600 09 0000 Press Backup Print Onor Backup Print Off Receiving a Fax Press Stop Exit Note PC Fax Receive is not supported in the Mac OS e Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM e In the event of a power failure the machine will store your faxes in the memory for approximately 24 hours However if you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC e If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error and Maintenance messages on page 142
72. want Press lt 4 or gt to display Contrast Press Contrast Press lt 4 or gt to change the contrast Press OK 00000 If you do not want to change additional settings press Mono Start or Colour Start Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Paper Type Press Paper Type Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency oe6600 If you do not want to change additional settings press Mono Start or Colour Start Paper Size If copying on paper other than A4 size you will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo 10 cm x 15 cm paper Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Paper Size Press Paper Size Press A4 A5 10x15cm Letter or Legal 9006006 If you do not want to change additional settings press Mono Start or Colour Start Book Copy Book copy corrects dark borders and skew when copying from the scanner glass Your machine can correct the data automatically or you can make specific corrections Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Book
73. 0 pages 1 Monochrome only 2 Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 191 Digital TAD TAD ICM Recording Time Toll Saver Recording Conversation OGM OGM Recording Time 192 Yes Max 29 minutes Max 99 messages Max 180 secs 1 message Yes Yes MFC 790CW only Yes 20 secs Specifications Digital Cordless Handset MFC 990CW only Cordless handset BCL D70 Frequency Standard Multi Handset Capability Dimensions 1 9 GHz DECT Up to 4 handsets 154 mm 1 Dee 31 6 mm 49 6 mm Weight including battery 149g LCD liquid crystal display 16 Digit 3 Line 1 Line for Pict Backlit Orange Charge Indicator Yes LED Full Charge Time 12 hours While in Use TALK 10 hours While Not in Use Standby 200 hours Battery Type BCL BT20 Rating Ni MH 3 6 V 730 mAh Copy Colour Monochrome Document Size Multiple Copies Enlarge Reduce Resolution 194 Yes Yes ADF Width 148 mm to 215 9 mm ADF Length 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Length Max 297 mm Copy Width Max 210 mm
74. 11 After all the pages have been scanned press No to finish Place the document face down in the direction shown below E 2 in 1 P 44 A E 2in1 L N E MEH E 4in1 P CAA fi E 4in1 L qili JL Jf lel E Poster 3 x 3 You can make a poster size copy of a photograph 89 Chapter 12 Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 321 321 321 and so on Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Stack Sort Press Stack Sort Press Sort 20060006 If you do not want to change additional settings press Mono Start or Colour Start Note Fit to Page Page Layout and Book Copy are not available with Sort Adjusting Brightness and Contrast Brightness You can adjust the copy brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Brightness Press Brightness Press lt or gt to make a darker or lighter copy Press OK 96606006 If you do not want to change additional settings press Mono Start or Colour Start Contrast You can adjust the copy contrast to help an image look sharper and more vivid 1 Press Copy Load your document Enter the number of copies you
75. 200 with your wireless LAN using Infrastructure mode or a wireless Peer to Peer connection in Ad hoc Mode Your machine has a Hi speed USB 2 0 interface The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh See the Network User s Guide for detailed network specifications Specifications Computer requirements SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform Supported Processor a Hard Disk Space to install i PC soa Minimum Recommended amp Operating PC Software Minimum For For Interface RAM RAM System Version Functions Speed Drivers Applications Windows 2000 Printing USB Intel 64 MB 256 MB 110 MB 340 MB Operating Professional PC Fax 10 100 Pentium Il System XP Scanning BaseTX or equivalent 428 MB 110 MB 340 MB 25 Removable Ethernet Home Disk Wireless XP 802 11b g Professional 2 5 XP 64 bit Intel 64 256 MB 512 MB 110 MB 340 MB Professional or AMD64 x64 Edition 2 supported CPU Windows Intel 512MB 16GB 600 MB 530 MB Vista Pentium 4 or equivalent 64 bit Intel 64 or AMD64 supported CPU Macintosh Mac OS x Printing USB 3 PowerPC 128 MB 256 MB 80 MB 400 MB Operating 10 2 4 PC Fax 10 100 G4 G5 system 10 4 3 Send BaseTx PowerPC Scanning Ethernet G3 3
76. 25 If you have finished choosing settings press Mono Start or Colour Start If you want to choose more settings press lt qor gt Note You can save some of the settings that you use most often by setting them as a favourite up to three can be saved These settings will stay until you change them again See Setting your favourites on page 92 Making copies Changing copy speed and quality You can choose from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary print outs This produces good copy quality with good copy speed M Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Quality Press Quality Press Fast Normal or Best 0000000 If you do not want to change additional settings press Mono Start or Colour Start 87 Chapter 12 Enlarging or reducing the amp If you do not want to change additional 3 i settings press Mono Start or image copied Colour Start You can choose an enlargement or reduction GY Note ratio If you choose Fit to Page your machine will adjust the size automatically to the paper si
77. 3 Chapter 7 Operation from extension telephones Using extension telephones If you answer a fax call on an extension telephone you can make your machine take the call by using the Remote Activation Code When you press the Remote Activation Code 5 1 the machine starts to receive the fax If the machine answers a voice call and pseudo double rings for you to take over use the Remote Deactivation Code 5 1 to take the call at an extension telephone See F T Ring Time Fax Tel mode only on page 46 If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 51 and wait for the chirp or until the LCD shows Receiving and then hang up aH Note You can also use the Fax Detect feature to make your machine automatically take the call See Fax Detect on page 47 64 Using extension telephones U K only Your premises may already be wired with parallel extension telephones or you may plan to add extension telephones to your line as well as your machine While the simplest arrangement is a straightforward parallel connection there are some problems with this arrangement the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call Also remote activation code may not operate reliably in such a simple configuration This machine may also be set to make a
78. 4 Letter or Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size on page 26 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Auto Reduction Press Auto Reduction Press On or Off OOO 006 6006 Press Stop Exit Receiving a fax at the end ofa conversation MFC 790CW only At the end of a conversation you can ask the other party to fax you information before you both hang up Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Mono Start or Colour Start 53 Chapter 6 Press Receive to receive the fax G Replace the handset Out of Paper Reception As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed and begins receiving faxes into the machine s memory Put some paper in the paper tray See Loading paper and other print media on page 10 When a fax is in the memory the LCD will show a message for example New Fax 01 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full When the
79. 47 Transferring your faxes or Fax Journal report cccccceceeeeeeeeeeeeeeeeeeeeeees 147 B c ment jam aa ere er ere er ae eevee a a e gaye veer cere em 149 Printer jam or paper jam as dc ve cai laeectect elas taeecets ated lee rteceepinalaramonncecedepeeveies 150 Routine WY ICS TANG Siok ooo ks Sere dete ted ceed aetna aude ancae eer emeteteieeades 152 Replacing the ink Cartridges cccccseeeeeeeeee reece ceceeeeeeeaeaaeeeeeeeeeeseeeeaeaees 152 Cleaning the outside of the machine cccececeeee eee ee ee eeete ee eteteeeteeeeeeeees 154 Cleaning the scanner QIASS 2 0 0 0 cceeeeceeceeeececeeeeeeeeeeeeeeeeeeeeeteteteteeeeeeesneeaeaees 155 Cleaning the machine s printer platen ccccececeeeeeee eee eeeeteteeeeteeeeeeeeee 156 Cleaning the paper pick up roller cccceceeceeee eee e eee e eee etee eee e te te ee teeeeeeeeee 156 Cleaning the print head x 2c2 2c ea entte eee cae 157 Checking the print quality 0 0cccccccccececeeeeceeee cece ceeeeeeeeeeeeeeee tent eeeteteteneneeeees 157 Checking the print alignment sucgecsett edie catectbcxnstensseecthinendeceesteavedehinesacteamiseeden 158 Checking the ink volume 0000 cccececccecececeeeneee cece ceeeeeeeeeeeeeeee eee eteteeeteneneneees 159 Uninstalling and installing the handset and handset cradle MFC 790CW OY iiss sats endnsdeccaniiassnaissarinleronspnainesuntaidsiondaiesibnannudiyadngtsenanssinssioas 159 PVT FINS UTA AOI os a ct oc
80. 5 Mins oroff 0000 00 Press Stop Exit General setup Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Paper Type Press Paper Type O00 O 00 Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency Press Stop Exit ah Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams 25 Chapter 3 Paper Size You can use five sizes of paper for copying Letter Legal A4 A5 and 10 x 15 cm 4 x 6 in and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Paper Size Press Paper Size Press A4 A5 10x15cm Letter or Legal Press Stop Exit 0000 O86 26 Volume Settings Ring Volume You can choose a range of ring volume levels from High to Off The machine will keep the new setting until you change it You can also change the volume
81. 50MHz Removable Wireless Mac OS x Disk 802 1 tb g PowerPC 512MB 1GB 10 4 4 or G4 G5 greater Intel Core Processor Conditions 1 2 Microsoft Internet Explorer 5 5 or greater For WIA 1200 x 1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PC Fax supports black and white only PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP Presto PageManager on the CD ROM supports Mac OS X 10 3 9 or higher For Mac os x 10 2 4 10 3 8 Presto PageManager is available as a download from the Brother Solutions Center For the latest driver updates visit http solutions brother com All trademarks brand and product names are property of their respective companies 201 Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink The first time you install a set of ink cartridges the machine will use Cartridge an amount of ink to fill the ink delivery tubes for high quality printouts This process will only happen once With all following ink cartridges you can print the specified number of pages The cartridges provided with your machine have a lower yield than standard cartridges 65 Replacement lt Black gt LC1100BK lt Cyan gt LC1100C Consumables lt Magenta g
82. 64 using Mode and menu keys 164 Menu Table cccccceseeeeeees 164 165 Ink cartridges checking ink volume n 159 ink dot counter ei casdssrtsctesiornzevasteadentabiens 152 replacing ee eceeeeeseeeeeeeeeteeeeeeeeeeeeeeees 152 alate 0 gt t A ere 202 J Jacks EXT External telephone 63 Jams COCUM CINE shiecitessitvanceste ax wtomadenecsaaray 149 elelo e E A E EEE a E 149 L LCD liquid crystal display 0 164 BrgNNESS restontida ee 29 CONtaSt ecco tects ct neiaie EEEE E 29 DIM MEF ritiene 29 Help EISi esaiiancieeerrene eenias 81 M Macintosh See Software User s Guide on the CD ROM oon eceecececcceecececeeceeeeceaeeeeaneeeeeees Maintenance routine replacing ink cartridges n s 152 Manual CANNING seasons csieniesiaperebiecieaeecseialldadueceretee 67 reCe Ve 2icsce ception ees eecessce ieiexlan ee 43 WAISINUSSION setsecescssccacsspecuhedediessasdceerseus 41 Memory Security cccceceeeeeeeeees 31 84 Memory Storage ccccccccccceceeeeeeeeeeeeees 164 Menu Table cccecaccsecvaneinttincontenerdnds 164 Mode entering 001 0N E E E E E E T 86 FAX oeeo aee E O RE 34 PhotoCapture ssssssesesessssseseserererrrererrrene 8 SCAN koreera ee scenes ES 8 Multi line connections PBX 63 N Network Printing See Network User s Guide on the 01 BE 1 9 51 Papa cere eed eo oer er Scanning See Software User s Guide on the CD ROM v
83. B to 8 GB Support format FAT12 FAT16 FAT32 Progressive JPEG format is not supported See Paper type and size for each operation on page 19 195 PictBridge Compatibility Interface 196 Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information USB direct interface Specifications Bluetooth wireless technology MFC 990CW only Standard ver 2 0 EDR Support Profile BIP OPP Frequency 2 4 2 485 GHz Communication Speed ver 2 0 EDR Maximum 3 Mbps Max Receiving File Up to 3 MB File Extension JPG Image Format Bluetooth enabled devices can print from other devices such as cameras phones and PDAs in JPG format 197 Scanner Colour Monochrome Yes Yes TWAIN Compliant Yes Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP Windows Vista Colour Depth 36 bit colour Processing Input 24 bit colour Processing Output Actual Input 30 bit colour Actual Output 24 bit colour Resolution Up to 19200 x 19200 dpi interpolated 2 Up to 1200 x 2400 dpi optical Scanner Glass Up to 1200 x 600 dpi optical ADF Scanning Speed Monochrome up to 3 44 sec Colour up to 4 83 sec A4 size at 100 x 100 dpi Document Size ADF Width 148 mm to 215 9 mm ADF Length 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm
84. Bluetooth wireless technology on page 117 Set up your machine Settings Pass Key 0000 gt Comm Mode Public Device Address KK KKA AKKAN Enable your Bluetooth wireless technology You can set Bluetooth wireless technology to On or Off Press MENU Press A or Y to display Bluetooth Press Bluetooth Press A or V to display Turn On Of Press Turn On Of Press On or Off 0000000 Do one of the following E f you want to change any other settings press the setting you want to change E f you do not want to change other settings press Stop Exit Pass key This setting creates a pass key that authorizes a Bluetooth wireless technology enabled device to communicate with your machine The default setting is 0000 D Press MENU Press A or Y to display Bluetooth Press Bluetooth Wireless photo printing MFC 990CW only Press A or Y to display Settings Press Settings Press A or Y to display Pass Key Press Pass Key Enter a 4 digit number pass key using the buttons on the LCD Press OK 90006 Press Stop Exit Communication Mode This setting controls the level of security between other Bluetooth wireless technology enabled devices and your machine Press MENU Press A or to display Bluetooth Press Bluetooth ey Press Aor Y to display Settings 5 Press Settings Pre
85. Bridge settings Printing Images E Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera D Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using a USB cable TTT 1 USB direct interface Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing Printing photos from a camera Q CAUTION To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print E Note A DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the
86. CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card or USB Flash memory drive into your machine Q CAUTION DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on the card Load your document Press Scan 4 Press Scan to Media Do one of the following E To change the quality press lt 4 or gt to display Quality Press Quality and choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi or B W 200 dpi E To change the file type press lt 4 or gt to display File Type Press File Type and choose PDF JPEG or TIFF E f you want to change the file name press or gt to display File Name Press File Name and enter the file name You can only change the first 6 characters Press OK E Press Mono Start or Colour Start to start scanning without changing additional settings aH Note e If you chose colour in the resolution setting you cannot choose TIFF e If you chose monochrome in the resolution setting you cannot choose JPEG QO Press Mono Start or Colour Start 109 Chapter 13 How to change the file name How to reset to factory settings You can change the file name You can reset the factory settings which you Press Scan set Press Scan to Media Press amp Scan isplay File N
87. Copy Press Book Copy o6600 6 Do one of the following E f you want to correct the data yourself press On Preview Press Mono Start or Colour Start and go to step E f you want the machine to correct the data automatically press On and go to step Making copies Adjust the skewed data using M or Remove the shadows by using lt 4 or gt If you have finished making corrections press Mono Start or Colour Start Note Book Copy is not available with Page Layout Sort Fit to Page and Watermark Copy Watermark Copy You can place a logo or text into your document as a Watermark You can select one of the template watermarks data from your media cards or USB Flash memory drive or scanned data Note Watermark Copy Is not available with Fit to Page Page Layout and Book Copy aD Press Copy Press lt or gt to display Watermark Copy amp Press Watermark Copy Press Use Watermark Do one of the following E f you want to use a template from the machine press Edit Template and go to step E f you want to use your own data as a watermark press Use Image and go to step Press Text and choose the data you want to use CONFIDENTIAL DRAFT or COPY Press OK Change other watermark settings from the available options as needed Press OK Go to step 91 Chapter 12 QO Do one of the following E f you want
88. Correct Remove Red Eye The machine decides the suitable effects for your photo Also it will attempt to remove red eye from your photo e There are some cases when red eye may not be removed e When the face is too small in the image e When the face is turning too far up down left or right e After adding each effect you can enlarge the view of the image by pressing a To go back to the original size press Q 101 Chapter 13 e While the image is enlarged you can move around the image with up 4 down P left lt and right e Press Cancel to return to the list of effects Adjust the red frame around your photo The part inside of the red frame will be printed E Press or to enlarge or reduce the frame size E Press A Y lt or gt to move the position of the frame E Press to rotate the frame Press OK when you have finished adjusting the frame setting Press OK to confirm ah Note If your photo is very small or has irregular proportions you may not be able to trim the photo The LCD will display Image Too Small or Image Too Long Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK Do one of the following E Press Print Setting and change the print settings See page 103 E f you do not want to change any settings
89. DF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greate
90. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed Open the ADF cover Pull the jammed document up and to the left Close the ADF cover Press Stop Exit Note To avoid document jams close the ADF cover correctly by pushing it gently in the middle Troubleshooting and Routine Maintenance Document is jammed inside the ADF unit aD Take out any paper from the ADF that is not jammed Lift the document cover amp Pull the jammed document out to the left Cd Close the document cover 5 Press Stop Exit 149 Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine Pull the paper tray 1 out of the machine Pull out the jammed paper 1 and press Stop Exit amp Reset the machine by lifting the scanner cover from the front of the machine and then closing it E If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step 150 GD Open the Jam Clear Cover 1 at the back of the machine Pull the jammed paper out of the machine V A Xo PIN L D lt v O Close the Jam Clear Cover Make sure the cover is closed properly gI Troubleshooting and Routine Maintenance Lift the scanner cover 1 from the front Lift the scanner cove
91. E Make sure documents are completely dry Loading paper and documents Unfold the ADF Document Output Support Flap 1 Fan the pages well Adjust the paper guides to fit the width of your documents Place your documents face down top edge first in the ADF until you feel them touch the feed roller Q CAUTION DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book or one page at a time Document Sizes Supported Length Up to 297 mm Width Up to 215 9 mm Weight Up to 2 kg 21 Chapter 2 How to load documents Scannable area Noe 2 The scannable area depends on the settings To use the scanner glass the ADF must in the application you are using The figures be empty below show the areas you cannot scan on paper D Lift the document cover 3 4 Using the document guidelines on the 1 left and top put the document face down in the upper left corner of the scanner glass 4 li I B5uisl LTRI AAI 2 Usage Document Top 1 Left 3 Size Bottom 2 Right 4 Fax Letter 3 mm 4 mm A4 3 mm 1mm Copy Letter 3mm 3mm A4 3mm 3mm Scan Letter 3mm 3mm A4 3mm 3mm Close the document cover Q CAUTION If you are scanning a book or thick document DO NOT slam the cover down or press on it 22 Pow
92. Fax Press A or Y to display Setup TAD Press Setup TAD Press OGM The LCD prompts you to choose an OGM Press either TAD Message or F T Message Press Record MSG OO 896006 Record your message using one of the options below m MFC 790CW Pickup the handset record your message and replace the handset when finished m MFC 990CW Use the integrated microphone to record your message Press Stop Exit when finished D Press Stop Exit 75 Chapter 9 Listening to your OGM Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press OGM Press Playing OGM Adjust the volume by pressing lt 4 or gt 06000600 Press Stop Exit m D a Q lt e c s O Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press OGM Press Erase MSG 6000060086 Do one of the following E Press Yes to erase the OGM E Press No to exit without erasing Press Stop Exit 76 Press TAD Message orF T Message Press TAD Message OrF T Message Fax Tel OGM Announcement If your machine is set to Fax Tel receive mode this message will be played by your Brother machine to a caller Unlike the TAD OGM the caller will not be able to leave a message To record your Fax Tel OGM follow the instructions on Outgoing mes
93. Hours Every 24 Hours Every 2 Days Every 7 Days Print Document Prints incoming faxes 54 stored in the memory Remote Access Set your own code for 54 Remote Retrieval Remaining Jobs Check which jobs are in 40 the memory and lets you cancel chosen jobs The factory settings are shown in Bold with an asterisk 168 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup TAD OGM TAD Message Play Record or erase the 75 Continued F T Message outgoing message ICM Max Time 30 Secs Choose the maximum 78 By eons length of incoming messages 120 Secs 180 Secs ICM Rec Monitr Off Allows you to turn the 78 on speaker volume for voice messages as they comein On or Off Miscellaneous Mem Security Set Password Prohibits most functions 31 except receiving faxes into set Security memory Compatibility High Adjusts the modem speed 141 to help resolve Normal ae transmission problems Basic for VoIP BT Call Sign On Used with BT Call Sign 61 U K Only off Caller ID On View a list of the last 30 60 U K and ace Caller IDs stored in the memory Ireland only The factory settings are shown in Bold with an asterisk E 169 Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP IP BOOT Method Auto Chooses the pee BOOT method
94. IT Verify Prints these lists and 80 Help List E reports Quick Dial Alphabetical Order Numerical Order Fax Journal User Settings Network Config Caller ID hist Machine Info Serial No Lets you check the serial 161 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 43 that best suits your needs MFC 790CW Fax Tel Puls youe ngga only Manual Receive Mode Fax Only MFC 990CW Fax Tel only Manual Date amp Time Puts the date and time on See the LCD and in headings Quick of faxes you send Setup Station ID Fax Set your name and fax Guide number to appear on each Name page you fax Tone Pulse Tone Choose the dialling mode Pulse Dial Tone Detection Turns Dial Tone Detection 141 n or off No Detection Phone Line Set Normal Choose the telephone line 60 PBX type ISDN Register Handset Register Sets the machine to See register the cordless DECT MFC 990CW Terminate g 5 s only handset Handset y BCL D70 User s Guide The factory settings are shown in Bold with an asterisk 174 Fax Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Resolution Standard Sets the resolution for 39 Pine outgoing faxes S Fine Photo Contrast Auto Changes the lightness or 38 d
95. Mono Start 147 Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC 148 Press Stop Exit to interrupt the error temporarily Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 49 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC Do one of the following E To transfer all faxes to your PC press Yes You will be asked if you want a backup print E To exit and leave the faxes in the memory press No Press Stop Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Enter personal information station ID in the Quick Setup Guide 000000 Press Stop Exit to interrupt the error temporarily Press MENU Press A or Y to display Service Press Service Press Data Transfer Press Report Trans Enter the fax number to which the Fax Journal report will be forwarded Press Mono Start Document jam Documents can jam in the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam
96. Mono Start Repeat and for each additional page Your machine will automatically send the fax 84 Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure Polling only works with Brother fax machines If another person wants to retrieve a fax from your machine they will have to enter the secure code Press Fax Load your document Press lt 4 or gt to display Polled TX Press Polled TX O Press Secure Enter a 4 digit number using the buttons on the LCD Press OK Press Mono Start If you are using the scanner glass the LCD will prompt you to choose one of the following options E Press Yes to send another page Go to E Press No or Mono Start to send the document Place the next page on the scanner glass press Mono Start Repeat and for each additional page Your machine will automatically send the fax Copy Making copies 86 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in blue The LCD shows copy Enlarge Reduce Paper Type Quality 100 Plain Paper _ lt gt 1 No of Copies Press the number box directly and enter the number you want Also you can enter the number of copies by pressing or on the screen as shown above Press lt or gt to scroll through the copy o
97. Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using How to load envelopes and postcards Before loading press the corners and sides of envelopes or postcards to make them as flat as possible E Note If envelopes or postcards are double feeding put one envelope or postcard in the paper tray at a time Loading paper and documents Put envelopes or postcards in the paper tray with the address side down and the leading edge top of the envelopes in first With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards 13 Chapter 2 If you have problems when printing on envelopes try the following suggestions Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing Adjust the size and margin in your application 14 Loading photo paper Use the photo paper tray which is located on the top of the output paper tray to print on Photo 10 x 15 cm and Photo L size paper When you use the photo paper tray you do not have to take out the paper that is in the tray beneath it D Squeeze the blue photo tray release button 1 using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position 2 3 Photo Paper Tray
98. Operating Lwad 63 4 dB A Mono Lwad 56 6 dB A Colour Office equipment with LWAd gt 63 0 dB A is not suitable for use in room where people do primarily intellectual work Such equipment should be placed in separate rooms because of the noise emission Operating 10 35 C Best Print Quality 20 33 C Operating 20 80 without condensation Best Print Quality 20 80 without condensation Recommended environment for best results Up to 15 pages Temperature 20 C 30 C Humidity 50 70 Paper 80 g m A4 or Letter size 100 Sheets 80 g m This depends on printing conditions Specifications Print media Paper Input Paper Tray E Paper type Plain paper inkjet paper coated paper glossy photo paper d transparencies 12 and envelopes E Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 2L Index card and Postcard 3 Width 89 mm 215 9 mm Length 127 mm 355 6 mm For more details see Paper weight thickness and capacity on page 20 E Maximum paper tray capacity Approx 100 sheets of 80 g m plain paper Photo Paper Tray E Paper type Plain paper inkjet paper coated paper and glossy paper E Paper size Photo 10x15 cm and Photo L Width 89 mm 101 6 mm Height 127 mm 152 4 mm E Maximum paper tray capacity Approx 20 sheets Paper Output Up to 50 sheets of A4 plain paper face up print delivery to the output pap
99. To addthe Auto Correct effect to your chosen photos press See page 101 E f you want to change the print settings press Print Setting See page 103 E f you do not want to change any settings press OK and then Colour Start to print Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on gt N01 DEI JPG 01 01 2009 100KB The PhotoCapture Center uses these numbers to identify each picture You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive ah Note Only file names that are 8 characters or less will be printed correctly on the index sheet Make sure you have put the memory card or USB Flash memory drive in the correct slot Press Photo Capture B Press Index Print 99 Chapter 13 Press Index Sheet and choose 6 Images Line or5 Images Line OOOOOO Oooo OOOOOO ae OOOOOO 6 Images Line 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better Do one of the following E Press Print Setting to change the paper type or the paper size you are using E f you do not want to change the paper settings go to 5 Press Paper Type Choose the paper type you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy amp Press Paper Size Choose the paper size y
100. USER S GUIDE MFC 790CW MFC 990CW Version A If you need to call Customer Service Please complete the following information for future reference Model Number MFC 790CW and MFC 990CW Circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt and E may support an insurance claim by you in the event of product loss covered by insurance 2008 Brother Industries Ltd Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd
101. XXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static 3 configuration mode WINS Server Primary Specifies the IP 000 000 000 000 Secondary 000 000 000 000 address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk Z 171 Level1 Level2 Level3 Level4 Options Descriptions Network Continued WLAN Continued TCP IP Continued APIPA On Off Automatically allocates the IP address from the link local address range Setup Wizard You can configure your print server SES WPS AOSS You can easily configure your wireless network settings using the one button push method WPS w PIN Code You can easily configure your wireless network settings using WPS with a PIN code WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode Network I F Wired LAN You can choose the network WLAN connection type Factory Reset Yes Restores all wired and
102. again 5 Ifall of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Part of my photo is missing Make sure that Borderless Printing and Cropping are turned off See Borderless printing on page 107 and Cropping on page 107 139 Network Difficulties Difficulty Suggestions Cannot print over the Network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 81 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are having Network problems see the Network User s Guide for more information The network scanning feature does not work The network PC Fax Receive feature does not work For Windows users only Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using personal Firewall software see th
103. aintenance by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action B W Print Only One or more of the colour ink cartridges is empty While this message appears on the LCD each operation works in the following way E Printing If you click Greyscale in the Advanced tab of the printer driver you can use the machine as a monochrome printer for approximately four weeks depending on the number of pages you print E Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in monochrome E Faxing If the paper type is set to Plain Paper or Inkjet Paper the machine will receive and print the faxes in monochrome If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as monochrome If the paper type is set to Other Glossy or Brother BP71 the machine will stop all print operations If you unplug the machine or take out the empty ink cartridge you cannot use the machine until you change to a new ink cartridge Replace the empty ink cartridges See Replacing the ink cartridges on page 152 Replace the empty ink cartridges See Replacing the ink cartridges on page 152 142 Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new
104. alled and chosen Make sure that the machine is online Click Start and then Printers and Faxes Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked When you choose the Print Odd Pages and Print Even Pages settings you may see a printing error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing Poor print quality Check the print quality See Checking the print quality on page 157 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 25 Make sure that your ink cartridges are fresh The following may cause ink to clog E The expiration date written on the cartridge package has passed Brother Original cartridges stay usable for up to two years if kept in their original packaging E The ink cartridge was in your machine over six months E The ink cartridge may not have been stored correctly before use Try using the recommended types of paper See Acceptable paper and other print media on page 17 The recommended environment for your machine is between 20 C to 33 C 134 Printing continued Troubleshooting a
105. arkness of faxes you send Light Dark Broadcasting Add Number You can send the same fax 37 message to more than one Speed Dial fax number Preview On You can preview a fax 36 off message before send it Delayed Fax On 00 00 Sets the time of day in 40 off 24 hour format that the delayed faxes will be sent Batch TX On Combines delayed faxes to 40 the same fax number at the off i same time of day into one transmission Real Time TX On You can send a fax without 39 off using the memory Polled TX Standard Sets up the document on 84 your machine to be retrieved Secure by another fax machine off Polling RX Standard Sets up your machine to poll 82 another fax machine Secure Timer off Overseas Mode On If you are having difficulty 40 sending faxes overseas set al this to On Glass ScanSize A4 Adjust the scan area of the 35 scanner glass to the size of Letter the document Set New Default Yes You can save your fax 41 Wa settings Factory Reset Yes You can restore all settings 41 io to the factory settings The factory settings are shown in Bold with an asterisk 175 Level1 Level2 Level3 Options Descriptions Page Speed Dial More Set Speed Dial You can set up dial by 69 pressing only a few keys and Start Setup Groups You can set up a Gr
106. ce you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 57 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax 2 Voice You can check whether your machine has received any faxes or voice messages If yes you will hear one long beep If no you will hear three short beeps 56 Receiving a Fax Remote commands Operation details 98 Change the Receive Mode 1 TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage D Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 9 6 2 amp Wait for the long beep enter the number up to 20 digits of the remote fax machine you want your fax messages sent to using the dial pad then enter AY Note
107. d Dial More Set Speed Dial You can set up dial by 69 pressing only a few keys and Start Setup Groups You can set up a Group 72 numbers for Broadcasting Change You can change Speed Dial 69 numbers Delete You can delete a Speed 72 Dial numbers The factory settings are shown in Bold with an asterisk 2 History BEE Level1 Level2 Level3 Options Descriptions Page History Outgoing Call Send a fax You can choose a number 68 Make a phone from the Outgoing Call call history and then make a telephone call to it send a More Add to Speed fax to it add it to Dial Speed Dial or delete it Delete Caller ID hist Send a fax You can choose a number 68 Wake a phone from the Caller ID history eat and then make a telephone call to it send a fax to it add More Add to Speed Dial Delete it to Speed Dial or delete it The factory settings are shown in Bold with an asterisk 2 185 Entering Text When you are setting certain menu selections you may need to enter text into the machine Press Mio to choose numbers letters or special characters Up to four letters are assigned to each button on the LCD By pressing the correct button repeatedly you can access the character you want Inserting spaces To enter a space press to choose special characters then press the space button or ag E Note The characters available may differ
108. delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset These problems can easily be eliminated if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration see fig 2 In this configuration the machine can always detect whether a telephone is in use Thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by contacting BT Kingston upon Hull Telecommunications your PBX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be put into the modular socket of the white T shaped connector provided as part of the line cord assembly Inadvisable connection of extension sockets Fig 1 1 2 1 3 A Br B 1 Extension socket 2 Master socket 3 Incoming line Recommended connection of extension sockets Fig 2 1 1 2 X 3 A B FAX 1 Extension socket 2 Master socket
109. depending on your country Making corrections If you entered an incorrect letter and want to change it use the arrow buttons to move the cursor under the incorrect character Then press amp Re enter the correct character You can also insert letters by moving the cursor and entering a character Repeating letters If you need to enter a letter that is on the same button as the letter before it press gt to move the cursor to the right before you press the same button again 186 General Printer Type Print Method Memory Capacity LCD liquid crystal display Power Source Power Consumption Specifications Inkjet Mono Piezo with 94 x 1 nozzle Colour Piezo with 94 x 3 nozzles 48 MB Touchscreen 4 2 in 106 7 mm Colour LCD Touchscreen active area 4 0 in 100 3 mm AC 220 to 240V 50 60Hz MFC 790CW Off Mode Average 0 8 W Sleep Mode Average 5 W Standby Average 6 5 W Operating Average 28 W MFC 990CW Off Mode Average 0 9 W Sleep Mode Average 8 W Standby Average 8 5 W Operating Average 30 W 187 Dimension Weight Noise Noise per ISO9296 Temperature Humidity ADF automatic document feeder Paper Tray 1 188 MFC 790CW 390 mm 468 mm MFC 790CW 8 5 kg MFC 990CW 8 6 kg Operating LPam 50 dB or less 1
110. des the 101 suitable effect for your photo Enhance Photos Enhance See the print You can adjust your photos 101 settings in the with these settings following table Auto Correct Enhance Skin Enhance Scenery Remove Red Eye Es Monochrome ran nta Sepia Auto Correct Remove Red Eye Trim You can trim your photo 101 and print a part of the image Index Print Index Sheet 6 Images Line See the print You can print a thumbnail 99 settings in the page 7 Images Dine following table Print Photos You can print an individual 100 A The factory settings are shown in Bold with an asterisk 182 Print Settings Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 104 Does not appear Photo for DPOF printing Paper Type Plain Paper Choose the paper type 104 Inkjet Paper Brother BP71 Other Glossy Paper Size 10x15cm When A4 or Choose the paper and print 104 Sevan Letter is chosen size 8x1l0cm A4 9x13cm Letter 10x15cm 13x18cm 15x20cm Max Size Brightness Dark Light Adjusts the brightness 105 Does not appear g when o ai D 1 Enhance Photos lt E gt is chosen m s O mE O m Contrast 5 i Adjusts the contrast 105 Does not appear Cmm 2 when C gt Enhance Photos
111. dial the number to send a manual fax Wait to hear fax receiving tones before pressing Mono Start or Colour Start The machine does not answer when called Make sure the machine is in the correct receiving mode for your setup See Choose the Receive Mode on page 43 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line 136 Receiving Faxes Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot receive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive mode settings on page 46 If you often have interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 141 If you connect your machine to PBX or ISDN set the menu setting of Telephone Line Type to your telephone type See Setting the Telephone Line Type on page 60 Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure that the Fax key is illuminated See Entering Fax mode on page 34 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Repo
112. ding a fax at the end of a conversation ccccccceeeeteeeeeeeeeeeteteeeeeeeees 41 Out of Memory message sc ssdrdas iceicceetaeenetadentedarersnradidurnusceaday demadeneiencenenuades 42 6 Receiving a Fax 43 Receive modes xi eee nthe oiicsieti etent cas cedtnceecdnedetandancectecatgseasicneieedeccccceecaactesstcenaand 43 Choose the Receive Mode accccisseescsctegetecsetacictderccee eee scence ttc netneenentietedans 43 Using receive modes acs eacteaetecatenesienstmacmacateadlene Sarde uch iecantecenzemndanlsieonctdedsntigasecake 45 FAX ONV a ee eee ee ne Ry Oe er nee or eee nT een ene Ee ene en 45 Fre TG EA E A E E A TT 45 Manuale inene a me err armen Pe E sae er nee ee ee 45 TAD ee a ee er ee E E eet ee nee 45 Receive mode SSPE Sees coca ages eat cemben ca eadececaeed ata deceeuets Riek veelceusedeueabacdaebens 46 RINO Delay eee ere cee nee en Oe eee re ere ee ae eee eer eee ee een entre Ea EEEE 46 F T Ring Time Fax Tel mode Only cscccccccctcaasanusan cedeiataelaiesidesddeduceseoecrenttne 46 Fax Catena bieedecesisasiae e EEE E E E 47 Memory Receive Monochrome Onlly ccccecceeeeeeeeeeee eee eeeeeeeeeeeeeeeenneeaeaeaeeees 48 Fax F rWardiNg eerca E pae a EE REEE RES 48 Fa Storage acts eect cae Ea Eae EEA RE ars setae eed a E AEE ead adeecctade 48 PC F x RSC eere e R E a aE 49 Turning off Memory Receive Operations ccccccceceeetee cece cette ee teeeeeeeenees 50 Changing Memory Receive Operations
113. e Activation you have to turn on the remote codes The preset Remote Activation Code is x 5 1 The preset Remote Deactivation Code is 5 1 If you want to you can replace them with your own codes i Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive QO Press A or Y to display Remote Codes Press Remote Codes Press On or Of f Do one of the following E If you want to change the Remote Activation Code enter the new code Press OK go to step E If you do not want to change the Remote Activation Code press OK go to step D Do one of the following E f you want to change the Remote Deactivation Code enter the new code Press OK go to step E If you do not want to change the Remote Deactivation Code press OK go to step D Press Stop Exit 66 Note e If you are always disconnected when accessing your external TAD remotely try changing the Remote Activation Code and Remote Deactivation Code to another 3 digit code using the numbers 0 9 x e Remote Codes might not work with some telephone systems How to Dial Manual dialling Press all of the digits of the fax or telephone number using the dial pad DA g0 Speed Dialling Press Speed Dial Press the number you want to call You can also choose the number by alphabetical order by pressing 4 on LCD
114. e User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center http solutions brother com Your computer cannot find your machine lt Windows users gt Firewall settings on you PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 Touchscreen Difficulties Difficulty Suggestions The dial pad does not work when entering numbers or characters Use the touchscreen buttons to enter information 140 Dial Tone detection When you send a fax automatically by default your machine will wait for a fixed amount of time before it starts to dial the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the factory No Detection setting Press MENU Press A or Y to display Initial Setup
115. e able to make copies if you first print incoming faxes in the memory to restore the memory to 100 93 Chapter 12 94 Direct Photo Printing Printing photos from a memory card or USB Flash memory drive 96 Printing photos from a camera 112 Wireless photo printing MFC 990CW only 116 PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 99 Scanning to a memory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan to a memory card or USB Flash memory drive on page 108 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 96 Printing photos from a memory card or USB Flash memory drive Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with the following popular digital camera media CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card and USB Fla
116. e following E Press Yes to erase the message E Press No to cancel To erase all of your messages Press Erase Mute or Erase 2 Do one of the following E Press Yes to erase all of your voice messages E Press No to cancel 77 Chapter 9 Additional TAD operations Setting the maximum time for incoming messages Your machine s default setting will save incoming messages up to 30 seconds long To change this setting follow the steps below D Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup TAD Press Setup TAD Press ICM Max Time Press the maximum time setting for incoming messages 30 60 120 or 180 seconds 800600 Press Stop Exit Setting toll saver When the toll saver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you call your machine for remote retrieval if it rings three times you have no messages and can hang up to avoid a toll charge The toll saver feature is only available when TAD mode is on When toll saver is On it overrides your ring delay setting If you are using BT Call Sign do not use the Toll Saver feature Press MENU Press A or Y to display Fax 78 Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Ring Delay Press Ring D
117. e in the number by pressing Pause or Redial Pause Each key press adds a 3 5 second delay 74 Digital TAD TAD Mode for internal TAD The TAD feature will store up to 99 incoming messages Messages are stored in the order in which they are received Voice messages can be up to 3 minutes in length and can also be picked up remotely see Using your Remote Access Code on page 55 The number of messages you can store will depend on how much memory is being used by other features for example delayed and stored faxes In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours Setting up the TAD Recording the TAD outgoing message TAD Message is the first step you need to follow before you can use the TAD feature To enter TAD mode follow the steps below D Record your TAD OGM TAD Message Press to activate the TAD Outgoing message OGM Recording your OGM You can record the following two different types of OGM E TAD Message This message will be played when a call is received The caller will be able to leave a voice or fax message E F T Message This message is played when a call is received and your machine is set to Fax Tel mode The caller will not be able to leave a message See Fax Tel OGM Announcement on page 76 Your OGM must be less than 20 seconds long Press MENU Press A or Y to display Fax Press
118. e or electrical shock A If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service A If metal objects water or other liquids get inside the machine immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service A Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location 127 A This product must be installed near an electrical socket that is easily accessible In case of an emergency you must unplug the power cord from the electrical socket to shut off the power completely A This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source or inverter If you are not sure contact a qualified electrician A Always make sure the plug is fully inserted A DO NOT use the machine if the power cord is frayed or damaged doing so may cause a fire A When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including t
119. e s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document E Media is Full This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message will also appear if you connect a broken device to the USB direct interface 111 Printing photos directly from a PictBridge camera as PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos directly from a digital camera without PictBridge on page 114 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature 112
120. ected to most types of PBX The machine s recall feature supports timed break recall only TBR TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the R button on the LCD or the R key on the control panel is pressed GY Note You can program a press of the R LCD button key as part of a number stored in a Speed Dial location When programming the Speed Dial number press R first the LCD shows then enter the telephone number If you do this you do not need to press R each time before you dial using a Speed Dial location See Storing numbers on page 69 However if PBX is not chosen in the Telephone Line Type setting you cannot use the Speed Dial number that the R press is programmed into BT Call Sign U K only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line Each telephone number has its own distinctive ringing pattern so you know which telephone number is ringing This is one way you can have a separate telephone number for your machine Telephone and External devices Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second telephone number on the same telephone line just for receiving faxes ah Note e You can switch BT Call Sign off temporarily th
121. eeeeeee eee eeeeeteeeeeteeteeeeeeaeaeas 75 Sett ng p the TAD irene eepe uct a ae a Ea EE Eae 75 Outgoing message OGM cecece cee eeeeeeeeeeeeee ee ae aaeaeaeaeeeeaeaeeaeeeeeeeeeeeeeeeeees 75 Fax Tel OGM Announcement tecccccccccecectcenceecnecesndeeeeesasdeeseiesncncnesseccuneueesones 76 Activating TAD mode acon Schr cccpc hi tcinc ine na sins diaticens eterciicderdsjesiaageenennceicecigecdiatedinete 76 Managing your IMSSSAG CS ett cect cel hei es aelernsiaet Ri uke erezedecuse eee bees 77 Message indicator 5226 cca sc cecee hed resctcenertenetocVenoteiscacathi careers costes ace nesathaseeees 77 Playing voice messages acdestiok ce ch cttee eG eauieets aerate Tf Erasing incoming ME SSAQGEG cceeeeeeeeeeceeeeee ee eeeeeeeneeeeeeseaeeeeeeeaeeneeeees 77 Additional TAD operations icceccecccsectmscueelandieaten tuveuesl inetieluced tec celdenseiuetebeatene 78 Setting the maximum time for incoming messages ccccceeeeeeeeeeeteeetees 78 Setting BCC esis by ater mr ener me aeae ne me renee oe eae ae 78 ICM Recording MOnitor cccccccccccecececeeeeeeeeeeeee eee ee ee eaeeaaaaaeaeaeaeaeaeaaeaeaees 78 Recording a conversation MFC 790CW only eeeeeeeeeeeeeeeeettetteeeaeaees 79 10 Printing Reports 80 FN ccc sce tered ee bs esc es eee se seed eee tome ee 80 Transmission Verification REDON seis tesericesc suas eerste eats soberethevac eepeeneneensextinns 80 Fax Journal activity report
122. eeeeeeeeeeaaeeaeeeeeees 17 Recommended print media ac core te te ccets ca ceacecucenetcatta Lier sndse luce geudteoeptantattented 17 Handling and using print Media cee ceeeeeeee eee ee ee cee cece eee eneeeneeeeeeeeseeeeaes 17 Choosing the right print M dia ccc cece cece eee eeeeeee tee eetteteeeeeeeeeenees 19 Loading documents meeeaememe rae emer etiam eee ee ne nas oer erc ea pe eee 21 Using Blau Sienna ne tatty ae er ort a a eee mere ye sr are eee een 21 Using the scanner glass chess aseteesSecdstcecceacncthakdaedenetdedicietsanabiaySadteedtanudceneeternss 21 Scannable area sniene eee E E E E 22 3 General setup 23 Power Save MOG ccccceccccceccecee cece ceeeeeeeee seen eee ee ea eae aaaaaaaaaaaaaaaaeaeaeaeeaeanaeeaas 23 Putting your machine in Power Save mode sesssssssesssessrerrrerererererererrrne 23 Bringing your machine out of Power Save mode eeeeeeeeeeerteeeeeees 23 PWD Save SC UG eiis aiiai cesen dniae aeaea oiana Eaa a eaei nai 23 Mode TIM cic i eet ee e ca eet AE aE E E E E 25 Paper settings ereen n a ene ree re ere eee ee meee 20 Paper TYPO eae RE ete oo een cent eee 25 Paperi SIZE sie eed Lore oaei eee ee er ee eee eee eer ee ee a ee 26 Volume SONG Sissin a Ea epea ote e E aE aaa iaaa aE eE EE AEE IEN 26 RING rg Lig ap So eee n a ele rage a a e eee aera 26 Beeper OU NN Noack are cece cee cists pens eaec ntre etere aceasta tnn rreereereennnn ennn re neee 27 Speaker VolUM On
123. eeeeeeeeeeeeeeeees 96 Using a memory card or USB Flash memory drive 0ccceceeeeeeeeeeeaeeeeees 96 Memory cards or USB Flash memory drive folder structure 0 ceee 97 Getting started sias si acadeteieciyhs oddcen ascsactacacucceats ceatdnad ane E E EOE 98 Entering PhotoCapture mode iccscicdecritsanctireriass ec eeaie ue edie mire acetasuuddecwstunwenen 98 Print Images eseina a rE rier a Ere E eE OORE EER 99 View PIN eds ccc esac cece to apap prae arida ae opion eea ea Epia a EErEE 99 Print Index Thumbnails siscererretienie er e e E 99 Printing PHOTOS oieee Sener paana pA recess E eE 100 Enhance PHOS icsisisseseccedics crsinieyedeecioudaniaceciereeeiatvernciecdeutaulsnainceeeneceedecdy 101 DPOF NG seeder ast cee deeecte eee ceet neta te eed teeeleeiamnte yada seu ue et pE EEan 102 vii PhotoCapture Center print SettingS ccecece cee ce ee eece ee eeeeeeetee eee eaeaeaeaeeaees 103 Print Speed and GU SIN pct coca is raed e E 104 Paper Option S eisien aces na enc a te asian eE EAEE ae cate erect 104 Adjusting Brightness Contrast and Coloul ceeeeceeeeeeeeeeeeeeeeeeeeees 105 RONG ee cate SE E AE EE A toed 107 BOrderless PiNtiN g eree araea i ee Eppa epeeeeaseooedadesexdeedeads 107 Date PriNt oseere tene E eee Enea 107 Setting your changes as a new defaullt cccccccceeceeeeeeeeeeeeeeeeeeeteteeeeeees 108 Restoring all settings to the factory settings 0 c ceeeeeeee
124. eeeeeteeeeeeeeees 108 Scan to a memory card or USB Flash memory drive cccceceeeeeeeeeeeeeeeeeees 108 Entering Scan Modessa EEEE Gs Ea ED i 108 How to scan to a memory card or USB Flash memory drive 000 109 How to change the file name osasososseeeeeseeeeesrrrrrrrnrnrnrnesrrrerersenesererereretene 110 How to set a new default cca cee ccamce de zdenbeneureaee nnapedeaseasenaeudenene 110 How to reset to factory settings ccccccceeeeee cece cette ee eeteteeeeeeeeaeaeaeaeaaeaees 110 Understanding the Error Messages cecceecceeeeeeeeeeeeeeeeceeeeenaeeeeeeeeteeeeeeeees 111 14 Printing photos from a camera 112 Printing photos directly from a PictBridge Camera cceeceeeeeeeeeeeetteeteeeaees 112 PictBridge requirement ecceeeeeeeeeeeceeeeeeeeeneeneeeeeeeeeseeseaeaeeaeeneeenees 112 Setting your digital camera sigeciscsptecesesixticedinke se eee ccdesetedec deeds adedssceeatdacteeaeels 112 Printing WAG S ee ceh ace cecae tumcas cacianeadacd ncaneas caniecaccreeneccedecdeavanceecannepsaceenteaannedins 113 DPOF printingen a ee opener re Teens aa ee 113 Printing photos directly from a digital camera without PictBridge 4 114 el G12 ase Ul Lea kc eames tear ee erase ney cy ers Nae mane mr ee eer ah se area eer 114 Understanding the Error Messages 0 0 0 ce eee ee cece cence eee ee creer tees eee aeaaeaaeeeeeeeeeeeeeeeees 115 15 Wireless photo printing
125. een use your finger to press the MENU or option button directly on the LCD screen To display and access all the screen menus or options in a setting press A Y or 4 gt to scroll through them The following steps show how to change a setting in the machine In this example the Sleep mode setting is changed from 30 Mins to10 Mins ae Press MENU Press A or Y to display General Setup General eneral Set OSS S S T i a Press General Setup D Press A or Y to display Sleep Mode General Setup TSI LCD Settings A Sleep Mode 30 Sleep Mode mns fn Press Sleep Mode Press 10 Mins Sleep Mode 1 Min 2 Mins 3 Mins 5 Mins E gt Press Stop Exit Loading paper and other print media Note To print on 10 x 15 cm or Photo L paper you must use the photo paper tray See Loading photo paper on page 14 a If the paper support flap is open close it and then pull the paper tray completely out of the machine 10 Loading paper and documents E With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Make sure that the triangular marks 3 on the paper side guides 1 and paper length guide 2 line up with the mark for the paper size you are using SS ee eC Note When you are using Legal size paper press and hold the universal guide release bu
126. ehe eben dcacanesaetetinces 125 Important safety inStrUCtiOns ccceceeeeee eee ee ee eee eeee eee eeeeeeaeaeaeaeaeaaeeeaeaees 129 IMPORTANT For your safety incdiccsevecs tric cy cu ersduieniiseee lt a yivacenqercencsensies ewe 130 LAIN COMME COIN eirctncusetc oases saceseecenegedcedaaadee talents Epee AiE eakdeneeaeeedencsan 130 PRECIO interferente saprene e E E Ee 131 EU Directive 2002 96 EC and EN50419 cece cee eee ee eeeeeeeeeeeeeetteeeaeaeaees 131 EU Directive 2006 66 EC Removing or Replacing the Battery 131 International ENERGY STAR Compliance Statement cceeeeeeee 131 Legal limitations for Copying speoes cacecccacca cc centtaciees ac ciceseingusesse wbeieiasuasdnacsecance 132 UNL AS sosie aiae Eie acct see EEE E aE eiO Ee an 133 B Troubleshooting and Routine Maintenance 134 Troubleshooting cscs cites acts test wen eereenn capt etsaveieucnenda ca nateeeenacteentiestiees 134 If you are having difficulty with your machine ccccececeeeeeeeeeeeeeeteteeeeees 134 Dial Tone ASIC HOM occ cates ccc ceeaetcee mena cstenadl aehadocteetamneeeeueseasBeecsnctecatomecues 141 Telephone line interference eccececeeecee cece ee eecaeaeaeeeeaeceecececeeeeeeeeeeeeeeese 141 Error and Maintenance MeSSAQES cccceeee cece eee ee eeeeeeeeeeeeeeeeeeeeeeeeaeaaeeaeeeeeees 142 lade 2 igi nto L 6 9 eee mae ne ee ene er wae oer ee terre pre ea e orr esr eee a eee 1
127. eive Press Setup Receive Press A or Y to display Ring Delay Press Ring Delay Press Ring Delay again Press the number of times the machine will ring before it answers If you choose 0 the line will not ring at all 0000 6900 Press Stop Exit 46 F T Ring Time Fax Tel mode only When somebody calls your machine you and your caller will hear the normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring a fast double ring for the time you have set in the F T Ring time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is made by the machine extension and external telephones will not ring however you can still answer the call on any telephone For more information see Using remote codes on page 65 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display F T Ring Time Press F T Ring Time Press how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds 60 OO 606086 Press Stop Exit N g Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time Fax Detect If Fax De
128. eive Operations on page 50 E Print the faxes that are in the memory See Printing a fax from the memory on page 54 The memory card or USB flash memory drive you are using does not have enough free space to scan the documents Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again Paper Jam Paper is jammed in the machine Open the Jam Clear Cover at the back of the machine and pull out the jammed paper by following steps in Printer jam or paper jam on page 150 Make sure the paper length guide is fit to the paper size Do not extend the paper tray when you load A5 or smaller size paper Touchscreen initialization failed The Touchscreen has been pressed before the power on initialisation has completed Make sure that there is nothing resting on or touching the Touchscreen 145 Error Message Cause Action Unable to Clean XX The machine has a mechanical Open the scanner cover and remove any Unable to Init xx problem foreign objects inside the machine If the OR error message continues disconnect the Unable to Print XX machine from the power for several Unable to Scan XX A foreign object such asa clip or minutes then reconnect it The machine ripped paper is in the machine can be turned off for approximately 24 Unable to use Phone hours without losing faxes stored in the XX memor
129. elay Press Toll Saver Press On or Off 8000090 OO Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Of When you turn the monitor Off you will not hear messages as they come in Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press ICM Rec Monitr Press Off or On 000000 Press Stop Exit Digital TAD Recording a conversation MFC 790CW only If you are using the handset you can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the incoming message maximum time up to 3 minutes See Setting the maximum time for incoming messages on page 78 The other party will hear an intermittent beeping while recording To stop recording press Stop Exit 79 Fax reports You need to set up the Transmission Verification Report and Journal Period using the MENU button Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you choose On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send aga
130. en turn it back on When you get a new fax number make sure you reset this function This machine will automatically answer incoming calls that use your new fax number e When you set the BT Call Sign feature to ON the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone Calls will use the normal ring pattern To enable the machine to work with BT Call Sign With your external telephone only Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Aor Y to display BT Call Sign Press BT Call Sign Press On or Off Press Stop Exit Note If you turn offBT Call Sign the receive mode stays in Manual You will need to set receive mode again See Choose the Receive Mode on page 43 0000 690086 61 Chapter 7 Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer
131. enter a number using the dial pad or pressing the Speed Dial If you pressed Speaker Phone speak clearly toward the microphone CD To hang up do one of the following E Replace the handset MFC 790CW only E Press Speaker Phone 58 Telephone and External devices Answering calls with the Speaker Phone When the machine rings instead of lifting the handset press Speaker Phone on the machine Speak clearly toward the microphone To end the call press Speaker Phone EA Note If you have a bad connection your caller might hear your voice echoed during the call If you experience this problem pick up the handset or hang up and try the call again Mute For MFC 790CW D Press Erase Mute to put a call on Hold You can replace the handset without disconnecting the call gt Pick up the machine s handset or press Speaker Phone to release the call from Hold Note You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine For MFC 990CW If you answered by pressing Speaker Phone on the machine press Mute Intercom on the machine to put a call on Hold To release the call from Hold press Speaker Phone on the machine R Note You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine Tone or Pulse If you have a Pulse dialling service but need to send Tone signal
132. er Port LLTD responder Web Services Network Security SSID ESSID 128 104 64 40 bit WEP WPA WPA2 PSK TKIP AES Setup Support Utility SecureEasySetup Yes simple setup with your SecureEasySetup capable access point router AOSS Yes simple setup with your AOSS capable access point router WPS Yes simple setup with your Wi Fi Protected Setup capable access point router 1 See the Computer Requirements chart on page 201 2 f you require more advanced printer management use the latest Brother BRAdmin Professional utility version that is available as a download from http solutions brother com 203 Wireless one push configuration If your wireless access point supports either SecureEasySetup Wi Fi Protected Setup PBC 1 or AOSS you can configure the machine easily without a computer By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the users guide for your wireless LAN router access point for instructions on how to access one push mode 1 Push Button Configuration Note Routers or access points that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown below Wi Fi PROTECTED 204 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased A
133. er Save mode You can put the machine into Power Save mode by pressing the Power Save key You can still receive telephone calls in Power Save mode For further information on receiving faxes in the Power Save condition please see the table on page 24 The delayed faxes that have been set up will be sent You can even retrieve faxes using Remote Retrieval if you are away from your machine If you want to do other operations you must take the machine out of Power Save mode EA Note If you have connected an external telephone or TAD it is always available Putting your machine in Power Save mode D Press the Power Save key The LCD will tell you that you cannot use the phone once it is switched off Press Yes The LCD shows Shutting Down and will stay on for a few seconds before going off Bringing your machine out of Power Save mode ap Press the Power Save key The LCD shows the date and time aA Note e Even if you have put the machine into Power Save mode it will periodically clean the print head to preserve print quality e If you unplug the AC power cord no machine operations will be available e You can customize Power Save mode so that apart from automatic head cleaning no machine operations are available See Power Save setting on page 23 General setup Power Save setting You can customize the machine s Power Save key The factory setting is Fax Receive On Your machine can receive faxes
134. er tray Use only transparencies recommended for inkjet printing For glossy photo paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging See Paper type and size for each operation on page 19 189 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Greyscale Polling Types Contrast Control Resolution Speed Dial Groups Broadcasting 1 Automatic Redial Ring Delay Communication Source 190 ITU T Super Group 3 MH MR MMR JPEG Automatic Fallback 33600 bps ADF Width 148 mm to 215 9 mm ADF Length 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Length Max 297 mm ADF 208 mm A4 paper Scanner Glass 204 mm A4 paper 204 mm 256 levels Standard Secure Timer Sequential Monochrome only Automatic Light Dark manual setting E Horizontal 8 dot mm E Vertical Standard 3 85 line mm Mono 7 7 line mm Colour Fine 7 7 line mm Mono Colour Photo 7 7 line mm Mono Superfine 15 4 line mm Mono 100 stations x 2 numbers Up to 6 250 stations 3 times at 5 minute intervals 0 1 2 3 4 5 6 7 or 8 rings 2 3 4 5 6 7 or 8 rings South Africa only 0 1 2 3 4 or 5 rings Nordic countries only Public switched telephone network Specifications Memory Transmission Up to 480 2 400 3 pages Out of Paper Reception Up to 480 2 40
135. ere is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time Note During a power failure the machine will retain messages that are in the memory for approximately 24 hours 164 Menu and Features Mode and menu keys Access the main menu Scan Fax Photo Copy Capture Access each mode and its menu of temporary settings Stop Exit Stop the current operation Menu table Menu and Features The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk men E automatically Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer Off Sets the time to return to 25 oe Fax mode 30 Secs 1 Min 2 Mins 5 Mins Paper Type Plain Paper Sets the type of paperin 25 inkjet Paper the paper tray Brother BP71 Other Glossy Transparency Paper Size A4 Sets the size of the paper 26 AS in the paper tray 10x15cm Letter Legal Volume Ring Off Adjusts the ring volume 26 LOW Med High Beeper Off Adjusts the volume level 27 Low of the beeper Med High Speaker Off Adj
136. errupt a fax call by answering it Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Greyscale The shades of grey available for copying scanning and faxing photographs 206 Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine
137. ess Stop Exit E Note You can change your code at any time by entering a new one If you want to make your code inactive press in step to restore the inactive setting and press OK Receiving a Fax Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine When your machine answers enter your remote access code 3 digits followed by at once The machine signals if it has received messages E 1 long beep Fax messages E 2 long beeps Voice messages E 3 long beeps Fax amp Voice messages E No beeps No messages 4 When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command Press 9 0 to stop Remote Access when you have finished QO Hang up E Note If your machine is set to Manual mode and you want to use the remote retrieval features wait about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds 55 Chapter 6 Remote Fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by the system will give two short beeps and you must enter a remote command Remote commands Operation details
138. g a slight interruption is crucial to your business a separate telephone line with no custom features is recommended Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 86 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 21 Vertical black lines or streaks appear in copies Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner glass on page 155 Fit to Page does not work properly Make sure the document is not skewed on the scanner glass Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 21 OCR does not work Try increasing the scanner resolution 138 Software Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program wil
139. g and Faxing for Macintosh in the Software User s Guide on the CD ROM Uninstalling and installing the handset and handset cradle MFC 790CW only If you do not use the handset you can remove the handset and handset cradle Uninstalling the handset and handset cradle Unplug the curled handset cord from the machine Troubleshooting and Routine Maintenance Pull the tab 1 back and hold it in position as you push the cradle 2 to the back of the machine 159 Installing the handset and handset cradle D Remove the side cover aA Note If you cannot open the cover with your hand use a coin to open it D Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place 160 Connect the curled handset cord to the machine Machine Information Checking the serial number You can see the machine s serial number on the LCD Press MENU Press A or Y to display Machine Info Press Machine Info Press Stop Exit Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine use the packing materials that came with your machine Follow the instructions below to properly pack your machine Damage caused to your machine during transit is not covered by your warranty Q CAUTION It is important to allow the
140. g from a remote site 56 57 Ring Delay setting eeeee 46 telephone line interference 141 sending aces dep tacdesdectsceieetieccctiamesiecde 34 82 at end of conversation a se 41 Broadcasting wscsdvieccsces diedebssnecisscecceesane 37 cancelling from memory 066 40 CONTAS scroscio aeieeiaii 38 delayed batch transmission 40 delayed fax sacsdescusetreceditccseceextindeeienees 40 enter Fax mode eeseeeeeeeeees 34 fax preview cai crcediics tos nde ceusteericeedeceatenns 36 from ADF crre eere 34 from memory Dual Access 39 210 from scanner glaSS aeee 35 ReMi ell sprenger 41 OVEISCAS is csaraveseencasciveiessnrsbswntaxsvensense 40 Real Time Transmission 005 39 Resolution ccccssiciscconsscercenbauenansecsteasaase 39 return to factory setting 41 set new default ccceeeeeeeeeeeeeeeeees 41 telephone line interference 141 Fax Tel mode Announcement ccccesseeeeceeeeeseeeeesees 5 answering at extension telephones 5 dcoeceteetntd sich ienlentaddtaces 64 65 Remote Activation Code 64 65 Remote Deactivation Code 64 65 Ring Delay se decsccesccedocenssecdatek cuenearavenceats 46 G Greyscale sssccdesianscecacececczacgstacacceseds 190 198 Groups for Broadcasting ccee 72 H Help LCD messages ccecececeeseesesseeseeeeeees 1
141. handset MFC 990CW only e Making a call e Receiving a call e Viewing Caller ID with subscriber service While Memory Security is On the following operations are NOT available E Printing received faxes E Sending faxes E Copying E PC printing E Scanning E PhotoCapture E PC Fax Receive E Cordless handset MFC 990CW only e Intercom e Transfer a call e Register cordless handset E Operation from control panel 30 Security features Note e To print the faxes in memory turn off Memory Security e You must turn off PC Fax Receive before you can turn on Memory Security e If you forget the Memory Security password please call your Brother dealer for service Setting and changing the memory security password Note If you have already set the password you will not need to set it again Setting a password for the first time Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press A or Y to display Mem Security Press Mem Security Enter a 4 digit number for the password using the buttons on the LCD Press OK When the LCD shows Verify re enter the password Press OK 96009 6006 Press Stop Exit Changing your memory security password Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Mem Security Press Set Password
142. he following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak 4 DONOT dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions Q CAUTION Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line or unplug the cords during a lightning storm DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on Doing this may cause an error 128 Safety and Legal Important safety instructions a A OO N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product DO NOT use this product near water DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the pr
143. he machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge 154 Cleaning the outside of the machine Clean the Touchscreen as follows Qe CAUTION Turn off the power switch when you clean the Touchscreen DO NOT use any type of liquid cleaners including ethanol Clean the Touchscreen with a dry soft cloth Clean the outside of the machine as follows Q CAUTION Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Pull the paper tray 1 completely out of Cleaning the scanner glass the machine D Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened with a non flammable glass cleaner Wipe the outside of the machine with a soft cloth to remove dust inthe ADF unit clean the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Lift the output paper tray and remove anything that is
144. he product to normal operation E f the product has been dropped or the casing has been damaged E f the product exhibits a distinct change in performance indicating a need for service 13 To protect your product against power surges we recommend the use of a power protection device Surge Protector 14 To reduce the risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement E DO NOT attempt to operate the machine during an electrical storm or gas leak 129 IMPORTANT For your safety To ensure safe operation the supplied three pin plug must be inserted only into a standard three pin electrical socket that is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Important Wiring information U K only If you need to replace the plug fuse fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse Always replace the fuse cover Never use a plug that does not have a cover Warning This machine must be earthed The wires in the mains lead are coloured in line with the following code E Green and Yellow Earth E Blue Neutral
145. her countries Microsoft Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and or other countries Macintosh and TrueType are registered trademarks of Apple Inc Adobe Flash Illustrator PageMaker and Photoshop are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries The Bluetooth word mark and logos are registered trademarks owned by Bluetooth SIG Inc and any use of such marks by Brother Industries Ltd is under license Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memory Stick Duo MagicGate Memory Stick Memory Stick Micro and M2 are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and or other countries AOSS is a trademark of Buffalo Inc Wi Fi
146. ices 58 Voice OS INS cea ee cepa ineeie aee aeea i is aie 58 Making a telephone call esneenenennnsnssssssrnnnr cneccn checwmetenettanrcbcdenedassediadnarws 58 Answering calls with the Speaker Phone ccceccececeeceeeeeeeeeeeeeeeeeeeeees 58 LO een ee See er pe oe ee ee nee See en ne ae oer ee es 58 TONS Or PUISE See eee cee een ae ee ee nen eee mee nore eee emer ere 59 FN US Mode niiae a eane ates eea a Eaa aaaea EERE EE EE SEEE 59 Fax Tel mode in Power Save condition c ceeeeeeeeeeeeeeteeeneeeeeeeeeees 59 Telephone SUS i csi esti ti a tecaescetemederemstentete penmanrcnestnecepoeinecndaceeiecbiede aceanss 60 Caller ID U K and Ireland ONAN cece stecesci gen ctecatas tt eecemcset Be tebere idan yesuitendes 60 Setting the Telephone Line Type cccccceeeeeeeeeeeeeeeeeeeeeeeeesaeaeaeaeeanenaeeees 60 BT C ll Sign CR OY acess eh cae eee Sei cectecd ane den a e rR 61 Connecting an external TAD telephone answering device ceeeeeeeeees 62 Connections ensena en E EE E REEERE 62 Recording outgoing message OGM on an external TAD cccceeeeeeees 62 Multi line connections PBX sssssssssssssssesrssseserrrrrrrrrrrrrrnrnrnrnnsrsrsnseseseserene 63 External and extension telephones 2 ccccccceceeeeeeeeeeee cree eee eeeeeeeaeneeeeeeeeetees 63 Connecting an external or extension telephone 0 eeeeeeeeeeeeeeeeeeeee 63 Operation from extens
147. ick PRO xD Picture Card a fF O N Q CAUTION The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported Photo Capture key indications l Photo Capture E Photo Capture light is on the memory card or USB Flash memory drive is correctly inserted E Photo Capture light is off the memory card or USB Flash memory drive is not correctly inserted 98 E Photo Capture light is blinking memory card or USB Flash memory drive is being read or written to Q CAUTION DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface while the machine is reading or writing to the media the Photo Capture key is blinking You will lose your data or damage the card The machine can only read one device at a time Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive press the Photo Capture key to illuminate it in blue and the LCD displays the PhotoCapture options The LCD shows PhotoCapture E Press View Photos if you want to quickly view and print your photos See View Photos on page 99 E Press Enhance Photos if you want to add special effects to your photos See Enhance Photos on page 101 E Press Index Print if you want to print an Index page Thumbnails You can also print photo
148. ides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh E Remote Setup E Faxing from your computer E PhotoCapture Center E Network Printing E Network Scanning E Wired and Wireless Network How to read HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows Note If you have not installed the software see Viewing Documentation on page 2 From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu 122 Software and Network features lick the heading you would like to view from the list at the left of the window Seaver iee a SOFTWARE USER S GUIDE Nota For DCP users This documentation is for both MFC and DCP models Where it says ne MFC in this user s guide please read MFC as DCP Wey i p zi For Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click the Documentation icon Double click your language folder and then double click the top html Click SOFTWARE USER
149. idivncts 62 difficulties an cbcecccnsdachesesccnerednatesoesccaigenss 136 interference 2 0 cece ceecesesseseesseeeeeeeeeeeees 141 multi line PBX cccccesessesseeeeeeeeeeeeees 63 8 0 eee ee E eae er ee ree oe ee ae 60 Text entering iaescncs cess di pcerbeetectendeacenccemece 186 special Characters c sceeeeeeeeeees 186 Transferring your faxes or Fax Journal BOONE cicesecuanscei eerie as Ad cueerecnaniccce exten 147 Transparencies eeeeeee eee 17 20 189 Troubleshooting exc Kaeceosesiceicnthecienteiceny 134 checking ink volume eeeeeee eee 159 document jam ccceeceecseeeeeeeeeeeeeees 149 error messages on LCD ccceeees 142 if you are having difficulty COD VING csccacent orc eadiestiesdepenrenccecteancse 138 document JANA tie cacetuscudtessceteuteudxte 149 INCOMING calls eessen 138 NEtWOTK sirintina onen 140 PhotoCapture Center oo 139 PINUNO Meee eee meee ee tr cere eee ere rere 134 printing received faxes ee 136 receiving FAXES 2 0 cceecececeeseaseseeseeeees 137 SCANN Ng iclett sci tses enceuceneceneStomtiastecn 138 SOM WAN Gabo neeedcseh cenduatecucreacdedeeawesues 139 telephone line or connections 136 paper jam sce ctictseictaratcssc ences aatee 150 V Volume setting beeper diresis akena eiet 27 MA eE mene Ne eee neers 26 Speaker coiir san EERE aS 27 W Wireless Network See Quick Setup Guide and Network User s Guide
150. iisasid O Out of Area Caller ID aaas 60 Outgoing Message OGM eesse 75 P Packing the machine csseeeeeees 161 Paper cartes access eerste crs 17 189 CACY seeiis ieies en aee 20 oreko ITpro ME EE etree cleus 10 12 Loading envelopes and post cards 12 Loading photo paper eeeeeees 14 printable area eeeeeececeseeeeeeeeeeeeeeees 16 ee ee 26 size of document essesi eerren 21 Ype ei cece ee ee ace 19 25 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides ceeeeeeeeeeeeeeeeeeeeeeeeenees Photo Paper Tray eeens 14 PhotoCapture Center Borderless seessiseicirriosrernerereeiiris 107 CompactFlash NEN A E A E 96 MOP PING secrete sedate iniri aiie 107 DPOF printing sciicescnariorssdeseecdeenctes 102 Enhance Photos Auto Correct sicasenciiesanornvnciesniereancedenciens 101 Enhance Scenery eseese 101 Enhance Skin c2ccsc ctsccsscceccecessaszsccses 101 Monochrome ccccceeeseeeeeeeeeseeeees 101 Remove Red Eye assises 101 Spa abe iecee toe cattecte ee teeateeteecas ates 101 MUGEN pie ee a ts aeuaseensaeeeaceces 101 from PC See Software User s Guide on the CD ROM ou eecceecceeeccceecceeecceeceneeceeeeaeeeaas Memory Stick PRO oo 96 Memory SICK ccncacnseisecenieacss 96 Preview photos c cecccccseesseeeeeeeeeees 99 Print settings Brightness cxeceiteds
151. in Choosing On Image or Of Image will print a section of the fax s first page on the report to help you remember When the Transmission Verification Report is turned Off or Of f Image the Report will only print if there is a transmission error and the fax could not be sent Note If you choose On Image or Of f Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off See Real time transmission on page 39 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Report Setting Press Report Setting Press XMIT Report So Printing Reports Press On On Image Of Offt iImage Press Stop Exit or Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps on How to print a report on page 81 The factory setting is Every 50 Faxes Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Report Setting Press Report Setting Press Journal Period 000 6006 Press lt or gt to choose an interval If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown E 6 12 24 hours 2 or 7 days The mach
152. ine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax Press lt 4 or gt to display Batch TX Press Batch TX Press On Press Stop Exit Checking and cancelling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remaining Jobs Press Remaining Jobs Any waiting jobs appear on the LCD Press A or Y to scroll through the jobs and choose the job you want to cancel Press OK 8 6606 Do one of the following E To cancel press Yes If you want to cancel another job go to step O E To exit without cancelling press No When you have finished press Stop Exit Setting your changes as a new default You can save the fax settings for Fax Resolution Contrast Glass ScanSize Preview and Real Time TX you use most often by setting them as default These settings will stay until you change them again Press Fax Press lt or gt to choose the menu option that you want to change Press your new option Repeat this step for each setting you want to change After changing the last setting pre
153. ine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM Press Stop Exit Printing Reports Reports The following reports are available E xXxMIT Verify Prints a Transmission Verification Report for your last transmission E Help List A help list showing how to program your machine E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings E Caller ID hist Lists the available Caller ID information about the last 30 received faxes and telephone calls How to print a report Press MENU Press A or Y to display Print Reports Press Print Reports Press the report you want Quick Dial Only Press Alphabetical Order or Nume
154. ing time will be slightly slower Press Print Setting Press A or Y to display Borderless Press Borderless Press Off or On If you do not want to change additional settings press EF Press Colour Start to print Date Print You can print the date which is already in the data on your photo The date will be printed on the lower right corner If the data doesn t have the date information you cannot use this function Press Print Setting Press Aor Y to display Date Print Press Date Print Press On or Off If you do not want to change additional settings press EJ Press Colour Start to print Note The DPOF setting on your camera must be turned off to use the Date Print 107 Chapter 13 Setting your changes as a new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again D Press your new setting Repeat this step for each setting you want to change After changing the last setting press Aor to choose Set New Default Press Set New Default Press Yes to confirm Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Print Setting Press A or Y to display Factory Reset Press Factory Reset Press Yes to confir
155. int a list of the Caller ID information received by your machine See How to print a report on page 81 60 GY Note The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area Setting the Caller ID to On If you have Caller ID on your line then this function should be set to On to display the caller s telephone number on the LCD as the telephone rings Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Aor Vto display Caller ID Press Caller ID Press On or Off 0000 69006 Press Stop Exit Setting the Telephone Line Type If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes it is also necessary to change the Telephone Line Type accordingly by completing the following steps D Press MENU Press A or Y to display Initial Setup Press Initial Setup GD Press A or Y to display Phone Line Set 5 Press Phone Line Set Press PBX ISDN or Normal Press Stop Exit PBX and TRANSFER The machine is initially set to Normal which lets the machine connect to a standard PSTN Public Switched Telephone Network line However many offices use a central telephone system or Private Branch Exchange PBX Your machine can be conn
156. ion telephones ccccceceeeeeeeeeeeeeeeeeeeeteteteeteeeeenees 64 Using extension telephones U K only c cccscccccececeeeeeeeeeeeeeeeeeeeeeteees 64 Using a cordless external telephone MFC 790CW only cceeeeeeees 65 Using remote CodeS r ra Eeee e arra PEF EPERE 65 8 Dialling and storing numbers 67 HOW to Dial iceren EE E EEEE EERE 67 Manual dialing an iaaea i E aD 67 Speed Dialling epee ener n eneerer net ee er nner ne nicer rent ine or Reree er renee ne eE E 67 F Redal eran neee een Sree a e cere 67 Qu tg ing Call HiStOry geen eer me renner nner ri eter ap aE E EER 68 Caller ID DISTO setro ts rs ee aE a tts 68 Storing NUmMmDErS essre e a e E E E EaR 69 Stoning a PaUsSE sberm end iae cnt sapesereerenatacdedeeductcaned E eread aeiae E EIE O ETIE 69 Storing Speed Dial MUMBO S wasccssscsecdsctassecsausiinceatecdincseutesachenaeinenbnmsameoide 69 Storing Speed Dial numbers from Outgoing Calls nsassesesesnsenenne rreren 70 Storing Speed Dial numbers from the Caller ID history cccccceeeeeeees 70 Changing Speed Dial names or NUM berS sssssssssrsnersrrsrsrsrsrsrsrsrrerererrrernne 71 Setting up groups for broadcasting oc sicsiscedascsiesdeeccesdendendecceptinisiedxenecsesecedentanee 72 Combining Quick Dial numbers ss cccsceiceccsoccters sect itsecosd vec ceciwentntastveneeestuites 73 9 Digital TAD 75 TAD Mode for internal TAD 0 0 cceeeeeececeee cece cee eeee
157. irst affixed 2008 Issued by Brother Industries Ltd Date gt 14th May 2008 Place Nagoya Japan Signature Oe ae Junji Shiota General Manager Quality Management Dept Table of Contents Section General 1 General Information 2 Using the documentation acco dasecde ns creepeeneceete ye ael ewetiealeeeastpceute dian oeeartetueereeuiepne 2 Symbols and conventions used in the documentation cccccecesesseseeeeeees 2 Accessing the Software User s Guide and Network User s Guide 00008 2 Viewing Documentation iseiiccciss cee ccesata es acesiesceedecssnpinpeannenteaeses esiesdanbimenentonee ake 2 Accessing Brother Support For Windows AE E E A AE E 5 Control panel OvervieW eo ssdseceretaasttingsseeiguoccauacunad vais dundee daniocanes echapedinsuadeietinnenaeatewes 6 LCD screen mMdication Serseri e e E aS 8 Basic Operation S iinssrronin napana a eea oE ea a aa 9 2 Loading paper and documents 10 Loading paper and other print Media ccccceceeeeeeeee eee tree cee eeeeaeeeeeneeeneeeeeees 10 Loading envelopes and post Cards ccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaaeaaeeneeees 12 Loading photo o gt 61 aeemennnner meee re aor ee en eet rn ene eee ere ene a are 14 Removing small printouts from the machine ce eeeeeeeeeeeeceeeeeeeeeeeeeaeeees 15 PRantableadaed eea a e N a a eee ney ae 16 Acceptable paper and other print Me Ia ceceecceeceeeeeeeeeeeeee
158. ise ingeni naeia EEA aud ER EOE EEEE i ESE 27 Automatic Daylight Savings Time ceceeeeeeeeeeeeeeeceeeeeaeaeaeeeeeeeeeeeeeeeeeeeeeeeees 28 Sleep Mode esnean a ne au eo nee re ae eee ere eee eters 28 LOD SCOE Mireiaren eee ey eer re re ee ee eer 29 LOD Contrastes insi eee ome eee aa ea aa E a e Ee A re ene eee 29 Setting the backlight brightness cececeeceee eee eeeeeeeeeeeeeeeeeeaeaeaeaeeaeaeaeeees 29 Setting the Dim Timer for the backlight cccceceecccteeeeeeeeeeteeeeeeeeeeeeeees 29 4 Security features 30 Memory Sec rity serseri eer a T re r E EEEE aR 30 Setting and changing the memory security password cccceeeeeteeeeeeeees 30 Turning the memory security on off ccseccsected set iaeccnvsehevadsdaxkeseccesenetscusedsebiepheacs 31 Section Il Fax 5 Sending a Fax 34 Entering Pax O06 creso eere ena ecduadadoajansneni e ae Ear EEr ETER 34 Faxing from the ADE iess ecececrecececesieatuect enn caeentnnetnpimerer eos sateeecnusessenet 34 Faxing from the scanner glass go ccc ededtentcaccseceupeteecientedieseureri lac edorecudseueentans 35 Faxing Letter size documents from the scanner glass eeeeeeeereees 35 Colour tax ransmisSsSiON cigs cactscccarta ic eiaesaccacecatcateutieesa aperccldenteanseueneanidacueadeas 35 How to preview an Outgoing fax 2 cece eee ce ce ceee cnet eee ee tee ee ee eea ea ea eaeaeaeaaeaeaees 36 Cancelling a fax iN progress cscs caatdeegeuaeus
159. ission Verification 80 81 User Settings 2 0 0 0 ccccccccceccceceeeeeeeeeeeeees 81 Resolution CODY Pre oo eee E cere 194 e ee ee ec ere 190 CN eee E Seer A tecat eee 199 Sot 9 ener eer ee eee 198 setting for next fax oo eee eeeeeteeeeeeees 39 Ring Delay setting ccceeeeeeeeeteees 46 S Safety Instructions s s s 125 129 Scannable area essseeerererereeeersesese 22 Scanning See Software User s Guide on the CD ROM oo ie ccccccccceccecceecceeecateeceecaeceaueeeaes Serial Number how to find See inside front cover Shipping the machine ceee 161 Sleep Mode issie ninini udyan peert 28 Speed Dial ChANGINO dissiris ities deias 70 71 dialling ogrerepre neiesten 67 STONING seseris eanes anae Ea 69 T TAD telephone answering device external cmene ieina 43 62 COnnectiNg sssssssssssseseeresrssessssrrrnrrrreerne 62 receive mode ccceeceececeesseeeenseaeeeeees 43 recording OGM ccessseeeeeeeeeeeeeeeeeees 62 TAD mode a conversation s eeseesessseerrrreeerr reee 79 erasing Messages 2eceeeeee eee eeeeeees 77 Fax Tel OGM ices sscccsesstscscceccececccsccsessiass 76 outgoing message OGM eesse 75 playing voice messages aene 77 recording a conversation a e 79 setting toll saver oo eee eeeeeeeeeeeeee tees 78 setting Up Ramee eee meeeere rn eer emer 75 76 Telephone line COMMS COME as icetenssdicdsscacsemcttedu
160. ive delayed polling Delayed polling lets you set the machine to begin polling receive at a later time You can only set up one delayed polling operation Press Fax Press lt 4 or gt to display Polling Rx Press Polling RX Press Timer Enter the time in 24 hour format you want to start polling For example enter 21 45 for 9 45 PM Press OK Enter the fax number you are polling using Speed Dial or the dial pad on the control panel amp Press Mono Start or Colour Start The machine makes the polling call at the time you entered Sequential polling Monochrome only Sequential polling lets you request documents from several fax machines in one operation Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press Standard Secure or Timer Do one of the following E f you chose Standard go to step E f you chose Secure enter a four digit number press OK go to step E f you chose Timer enter the time 24 hour format you want to begin polling and press OK go to step Polling QO Press lt 4 or gt to display Broadcasting Press Broadcasting 8 Do one of the following E Press Add Number and enter a number using aLCD buttons Press OK E Press Speed Dial Press Aor to select a number Press OK After you have entered all the fax numbers by repeating step press OK D Press Mono Start The machine pol
161. jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Mono Start to send the portion that is in the memory Cancelling a Broadcast in progress Press Stop Exit Do one of the following E To cancelthe entire broadcast press Entire Broadcast Go to step E To cancel the current job press the button that displays the number being dialled Go to step E To exit without cancelling press Stop Exit When the LCD asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm E To exit without cancelling press No or Stop Exit ce Do one of the following E To cancel the current job press Yes E To exit without cancelling press No or Stop Exit 37 Chapter 5 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast scan size overseas mode delayed fax timer polling transmission and real time transmission Press ea Fax The LCD shows FAX TEL Fax Resolution ae a Standard Auto Press lt 4 or gt to display a setting you want to change and press the setting then press the option you want
162. k Dial numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialling using the dial pad See Storing Speed Dial numbers on page 69 For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Press Speed Dial Press 03 Press Send a faxor Make a phone call Press Speed Dial Press 02 Do one of the following 00O 000 E To make a telephone call press Make a phone call E To send a fax press Send a fax Go to step Press Mono Start or Colour Start You will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Speed Dial choose 03 press Send a faxorMake a phone call and then press 7001 using the dial pad 73 Chapter 8 e Note If you must wait for another dial tone or signal at any point in the dialling sequence create a paus
163. l Saver Cost saving feature the 78 machine rings 2 times if On there are messages and 4 off times if there are no messages so you can hang up and not pay for the call F T Ring Time 20 Secs Sets the pseudo double 46 30 Secs ring time in Fax Tel mode 40 Secs 70 Secs Fax Detect On Receives fax messages 47 automatically when you Semi answer a call and hear the Off fax tone Remote Codes On Allows you to answer all 65 calls at an extension or x S1 31 external telephone and Off use codes to turn the machine on or off You can personalize these codes Auto Reduction On Cuts the size ofincoming 53 faxes Off The factory settings are shown in Bold with an asterisk E 167 Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Memory Receive Of You can set the machine 48 Continued Continued Fax Forward telher onward fax messages store incoming Fax Storage faxes in the memory so you can retrieve them PC Fax Receive p while you are away from your machine or send faxes to your PC If you choose Fax Forward or PC Fax Receive you can turn on the Backup Print safety feature Fax Preview On You can preview faxes 51 off Report Setting XMIT Report On Initial setup for 80 oes Transmission Verification g Report and Fax Journal off Report Off Image Journal Period Off 81 Every 50 Faxes Every 6 Hours Every 12
164. l repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work correctly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL Pro Suite from the CD ROM See the Quick Setup Guide m Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you restart the PC and then connect the USB cable 2 Take out the memory card or USB Flash memory drive and put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try
165. little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of grey or is a photograph This has the slowest transmission Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Colour Start key to send a fax the machine will send the fax using the Fine setting Sending a Fax Dual access Monochrome only You can dial anumber and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them ah Note Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Mono Start to send the scanned pages Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the machine will start dialling and sending If the memory is full and you are sending a black and white fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off
166. lling on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Glossary Remote Access Code Your own 4 digit code that allows you to call and access your machine from a remote location Remote Activation Code Press this code 5 1 when you answer a fax call on an extension or external telephone Remote Deactivation Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format Search An electronic numerical or alphabetical
167. ls each number or group in turn for a document Cancelling a Sequential Polling Job aD Press Stop Exit Do one of the following E To cancel the entire sequential polling job press Entire Seq Poll Goto step E To cancel the current job press the button that displays the number being dialled Go to step E To exit without cancelling press Stop Exit When the LCD asks if you want to cancel the entire sequential polling job do one of the following E Press Yes to confirm E To exit without cancelling press No or Stop Exit 4 Do one of the following E To cancel the current job press Yes E To exit without cancelling press No or Stop Exit 83 Chapter 11 Polled transmit Monochrome only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and cancelling waiting jobs on page 40 Setup for polled transmit Press Fax Load your document Press lt 4 or gt to display Polled TX Press Polled TX Press Standard Press Mono Start If you are using the scanner glass the LCD will prompt you to choose one of the following options 0000000 E Press Yes to send another page Go to E Press No or Mono Start to send the document Place the next page on the scanner glass press
168. m Press Stop Exit 108 Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows SCAN Scan to 5 Scan t mas Scan to E mail Image OCR Scan to Scan to File Media Press Scan to Media If you are not connected to your computer only the Scan to Media selection is available on the LCD See Scanning for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options Printing photos from a memory card or USB Flash memory drive How to scan toa memory card or USB Flash memory drive You can scan monochrome and colour documents onto a memory card or USB Flash memory drive Monochrome documents will be stored in PDF PDF or TIFF TIF file formats Colour documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current date For details see the Quick Setup Guide For example the fifth image scanned on July 1 2009 would be named 01070905 PDF You can change the colour and quality Quality Selectable File Format Color 150 dpi JPEG PDF Color 300 dpi JPEG PDF Color 600 dpi JPEG PDF B W 200x100 dpi TIFF PDF B W 200 dpi TIFF PDF D Insert a
169. m Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only in black and white Replace the colour ink cartridges that are empty or nearly empty and then ask the other person to send the colour fax again See Replacing the ink cartridges on page 152 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 53 Telephone Line or Connections Difficulty Suggestions Dialling does not work No dial tone Make sure the machine is plugged in and not in Power Save mode Check the line cord connections Change the Tone Pulse setting See the Quick Setup Guide Lift the external telephone s handset or the machine s handset or cordless handset if available and then
170. machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head Open the ink cartridge cover B Press the ink release lever to release the ink cartridge and take out the ink cartridges See Replacing the ink cartridges on page 152 Install the green protective part and then close the ink cartridge cover 161 Q CAUTION Make sure that the plastic tabs on both sides of the green protective part 1 have securely clicked into place 2 l Ses ul 9 AR miO E If you are not able to find the green protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the green protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty 162 Lift the front of the machine and hook the long end 1 of the green protective part into the T shaped hole underneath the machine Push the forked end 2 onto the top of the paper tray Unplug the machine from the telephone wall socket and take the telephone line cord out of
171. mode and rings you can only answer at an external or extension telephone 59 Chapter 7 Telephone services Your machine supports the Caller ID subscriber telephone service that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID answering services alarm systems or other custom features on one telephone line may create problems with the operation of your machine Note Caller ID is available for U K and Ireland only Caller ID U K and Ireland only The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings You can use a number in the Caller ID history to make a phone call send a fax add it to Speed Dial or delete it from the history See Caller ID history on page 68 After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory E You can see the first 20 characters of the number or name E The ID Unknown message means the call originated outside your Caller ID service area E The ID Withheld message means the caller has intentionally blocked transmission of information You can pr
172. mporarily for the next print The machine returns to its default settings after 3 minutes or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 25 E Note You can save the print settings you use most often by setting them as the default See Setting your changes as a new default on page 108 when Enhance Photos is chosen Print Setting Print Quality Photo ry Paper Type Other Glossy Paper Size 10 x15 cm Menu Selections Options 1 Options 2 Page Print Quality Normal Photo 104 Does not appear for DPOF printing Paper Type Plain Paper Inkjet Paper 104 Brother BP71 Other Glossy Paper Size 10x15cm 13x18cm A4 Letter When A4 or Letter is chosen 105 8xl0cm 9x13cm 10x15cm 13x18cm 15x20cm Max Size Brightness Dark Light 105 Does not appear C mT gt when 0 Enhance Photos s chosen Contrast 105 Does not appear 4 mmc D 103 Chapter 13 Menu Selections Options 1 Options 2 Page Color Enhance On Off 106 Does not appear White Balance when lt ED gt Enhance Photosis 0 chosen Sharpness lt BDH gt 7 Es Color Density lt BDH gt 7 Maas Cropping On Off 107 Borderless On Off 107 Date Print On Off 107 Does not appear when DPOF print is chosen Set New Default Yes 108 No Factory Reset Yes 108
173. n if you have set Backup Print On Receiving a Fax Using Fax Preview When you receive a fax you will see the pop up message on the LCD For example New Fax 02 D Press Fax Preview The LCD will display the new fax list Note You can also see your old fax list by pressing the Old Fax tab on the LCD Press the New Fax tab to go back to your new fax list Q Press A or Y to display the fax number of the fax you want to see Press the fax you want to see Note e If your fax is large there may be a delay before it is displayed on the LCD e The LCD will show the current page number and total pages of the fax message When your fax message is over 99 pages the total number of pages will be shown as Xx 51 Chapter 6 When the fax is displayed on the LCD press More and the following buttons will appear on the LCD Press the button you want to use to perform the operation Button Description Q Enlarge the fax IQ Reduce the fax A o y Scroll vertically Scroll horizontally lt gt Rotate the fax clockwise Delete the fax Press Yes to confirm Go back to the previous page Go to the next page Go back to the fax list Be E Print the fax ca Close the preview table x D Press Stop Exit 52 How to print a fax Press Fax Preview Press the fax you want to view Press More 4
174. nd Routine Maintenance Difficulty Suggestions White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 157 Make sure you are using Brother Original Innobella Ink Try using the recommended types of paper See Acceptable paper and other print media on page 17 The machine prints blank pages Clean the print head See Cleaning the print head on page 157 Make sure you are using Brother Original Innobella Ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 158 Printed text or images are skewed Make sure the paper is loaded correctly in the paper tray and the paper side guides are adjusted correctly See Loading paper and other print media on page 10 Make sure the Jam Clear Cover is closed correctly Smudged stain at the top centre of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other print media on page 17 Smudged stain at the right or left corner of the printed page Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other print media on page 17 Don t handle the paper until the ink is dry
175. ng device TAD To receive a fax in manual mode press Speaker Phone or lift the handset of an external telephone When you hear fax tones short repeating beeps press Mono Start or Colour Start You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine Also see Fax Detect on page 47 Receiving a Fax TAD TAD helps you automatically manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways E Faxes will be automatically received E Voice callers can record a message To set up the TAD mode see page 75 If TAD Mode is On it will override a your receive mode setting The lt screen shows TAD If TAD Mode is Off the receive mode returns to your original setting See TAD Mode for internal TAD on page 75 45 Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before itanswers in Fax Only or Fax Tel mode If you have external or extension telephones on the same line as the machine choose the maximum number of rings See Operation from extension telephones on page 64 and Fax Detect on page 47 If toll saver is On then the ring delay setting has no effect See Setting toll saver on pages 78 D Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Rec
176. ning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX Note Make sure the Telephone Line Type is set to PBX See Setting the Telephone Line Type on page 60 Telephone and External devices External and extension telephones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below 1 Extension telephone 2 External telephone When you are using an external or extension telephone the LCD shows Ext Tel in Use A Note Please make sure you use an external telephone with a cable no more than 3 metres long 6
177. nnected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Chapter 1 Viewing Documentation For Macintosh D Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear 8 0 0 in MEL Pro Suite Start Here OSX Presto PageManager Utilities Documentation Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click top html to view the Software User s Guide and Network User s Guide in HTML format ea00 C English top html 5 Click the documentation you want to read E Software User s Guide E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide m Scanning For Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater m Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Net
178. not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK 70 GY Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location D When the LCD displays your settings press OK to confirm D Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID U K and Ireland only on page 60 Press History Press Caller ID hist tab Press the number you want to store Press More Press Add to Speed Dial QO Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 186 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter a second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To cho
179. o produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass Note Watermark Copy Book Copy Sort and Enlarge Reduce are not available with Page Layout Important E Please make sure paper size is set to Letter or A4 E You cannot use the Enlarge Reduce setting with the N in 1 and Poster features E f you are producing multiple colour copies N in 1 copy is not available E P means Portrait and L means Landscape E You can only make one poster copy at a time D Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Page Layout Press Page Layout Press lt 4 or gt to display Off 1in1 2inl P 2inl L 4in1 P 4in1 L or Poster 3 x 3 90600 Press the setting of your choice Making copies If you do not want to change additional settings press Mono Start or Colour Start to scan the page If you placed the document in the ADF or are making a poster the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Yes to scan the next page Place the next page on the scanner glass Press Mono Start or Colour Start Repeat steps and for each page of the layout
180. oduct on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided Use only the power cord supplied with this machine This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet DO NOT defeat the purpose of the grounded plug DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 10 DO NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 11 Wait until pages have exited the machine before picking them up 12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore t
181. oll horizontally Rotate the fax clockwise Go back to the previous page Go to the next page Close the preview table 36 E Note The fax message in the memory will be sent and then erased when you press Mono Start Press Mono Start Cancelling a fax in progress If you want to cancel a fax while the machine is scanning dialling or sending press Stop Exit Broadcasting Monochrome only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press Fax Load your document Press Broadcasting You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Speed Dial Press to search by Alphabetical Order or Numerical Order Press the entries that you want to add to the broadcast Press OK After you have entered all the fax numbers by repeating step press OK Press Mono Start Press lt 4 or gt to display Broadcasting Sending a Fax aH Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers The available memory will vary depending on the types of
182. on fluid on the glass strip Clean the glass strip See Cleaning the scanner glass on page 155 137 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Fax Detect is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Fax Detect to Off See Fax Detect on page 47 Sending a fax call to the machine If you answered on an external or extension telephone press your Remote Activation Code the factory setting is 5 1 When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID an alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM Error Correction Mode feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoidin
183. on the CD ROM 213 Orother Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries
184. on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when the LCD displays your settings press OK to confirm Do one of the following E To store another Speed Dial number go to step E To finish storing numbers press Stop Exit 69 Chapter 8 Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history Press Redial or Redial Pause You can also press History Press Outgoing Call tab amp Press the name or number you want to store Press More Press Add to Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 186 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do
185. or calls even when the machine is in Power Save mode If you do not want your machine to receive faxes or calls turn this setting to Fax Receive Off Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display P Save Setting Press P Save Setting Press Fax Receive Of Fax Receive On E MFC 790CW Go to step E MFC 990CW If you choose Fax Receive On go to step or oo 6906 00 E f you choose Fax Receive Off go to step Press Ring Tone On Make sure you set the Ring Volume to Low Med or High See Ring Volume on page 26 Press Stop Exit E Note If you choose Ring Tone Off the machine will not ring when you receive a Call 23 Chapter 3 MFC 790CW MFC 990CW On Off Receive Available On Off Receive Available setting mode operations setting mode operations Fax Receive Fax Only Fax Receive Fax Receive Fax Only Fax Receive 12 12 On Fax Tel Fax Detect On panto Fax Detect Delayed Fax Delayed Fax factory 3 j factory setting pane Fax Forward setting Fax Forward Fax Storage 4 Fax Storage 4 Fax Preview 4 Fax Preview 4 PC Fax Receive PC Fax Receive 4 Remote Retrieval Remote Retrieval TAD Fax Receive TAD Fax Receive Recording Recording Incoming Message Incoming Message Fax Detect Fax Detect Delayed Fax 4 Delayed Fax 4 Fax Forward 4 Fax Forward 4 Fax
186. ory Avoid interference sources such as other cordless telephone systems or speakers DO NOT tip the machine or place it on any tilted surface Doing this may cause ink spillage and internal damage to your machine 124 Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance f L WARNING AN There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Doing this will prevent an electrical shock A A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock A DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury 125 A DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may cause injury 126 Safety and Legal A When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or Jam Clear Cover DO NOT use flammable substances any type of spray liquid or aerosol cleaners to clean the inside or outside of the machine Doing this may cause a fir
187. ose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK ah Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when the LCD displays your settings press OK to confirm D Press Stop Exit Changing Speed Dial names or numbers You can change a Speed Dial name or number that has already been stored Press Speed Dial 2 Press More Do one of the following E Press Change to edit the names or numbers E Press Delete to delete all information in a Speed Dial location Press the number you want to delete Press OK Go to step Press the number you want to change O Press Name Fax Tel1 or Fax Tel2 Dialling and storing numbers QO Do one of the following E f you chose Name enter the name up to 16 characters using the buttons on the LCD See Entering Text on page 186 Press OK E If you chose Fax Tell or Fax Tel2 enter the new number up to 20 digits using the buttons on the LCD Press OK a Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re
188. ou are using Letter or A4 Q Press Colour Start to print 100 Printing Photos Before you can print an individual image you have to know the image number Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Print the Index See Print Index Thumbnails on page 99 Press Index Print Press Print Photos Enter the image number that you want to print from the Index page Thumbnails After you have chosen the image numbers press OK EA Note e You can enter multiple numbers at one time by using a comma or a hyphen For example Enter 1 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characters including commas for the image numbers you want to print QO Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Do one of the following E Press Print Setting to change the print settings See page 103 E f you do not want to change any settings press Colour Start to print Printing photos from a memory card or USB Flash memory drive Enhance Photos You can edit and add effects to your photos and view them on the LCD before printing AY Note The Enhance Photos feature is supported by technology from Reallusion Inc _ Sa REALLUSION Make sure you have put a memory card or USB Flash memor
189. oup 72 numbers for Broadcasting Change You can change Speed Dial 69 numbers Delete You can delete a Speed Dial 72 numbers History Outgoing Call Send a fax You can choose a number 68 Nake a phone from the Outgoing Call call history and then make a telephone call to it send a More Add to Speed fax to it add it to Speed Dial Dial or delete it Delete Caller ID hist Send a fax You can choose a number 68 Make a phone call More Add to Speed Dial Delete from the Caller ID history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it The factory settings are shown in Bold with an asterisk 176 Scan Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to E mail You can scan a monochrome See or a colour document into Software your E mail application User s Scan to Image You can scan a colour picture Guide into your graphics oe application g Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a monochrome or a colour document into your computer Scan to Media Quality Color 150 dpi You can choose the scan 109 when a memory _ resolution file format for your L card or USB o lor 209 gpa document Flash memory Color 600 dpi drive is
190. our Start E f you want to store the number press More and then press Add to Speed Dial See Storing Speed Dial numbers from Outgoing Calls on page 70 E f you want to delete the number from the Outgoing Call history list press More and then press Delete Press Yes to confirm Press Stop Exit 68 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID U K and Ireland only on page 60 The number or name if available from the last 30 faxes and telephone calls you received will be stored in the Caller ID history You can view the list or choose one of these numbers to telephone to fax to add to Speed Dial or delete from the history When the thirty first call comes in to the machine it replaces information about the first call Press History Press Caller ID hist Press the number or the name you want to call Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Press Mono Start or Colour Start E f you want to store the number press More and then press Add to Speed Dial See Storing Speed Dial numbers from the Caller ID history on page 70 E f you want to delete the number from the Caller ID history list press More and then press Delete Press Yes to confirm Press Stop Exit E Note You can print the Caller ID
191. p Exit Paper Type Press MENU Press A or Y to display Bluetooth Press Bluetooth Press A or Y to display Print Settings Press Print Settings Press Aor Y to display Paper Type Press Paper Type Press Plain Paper Inkjet Paper Brother BP71or0Other Glossy Press Stop Exit 96000 660 Paper Size Press MENU Press Aor Y to display Bluetooth Press Bluetooth Press A or Y to display Print Settings Press Print Settings Press Aor Y to display Paper Size Press Paper Size Press 10x15cm Letter 13x18cm or A4 6000 0000 Press Stop Exit Borderless This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press MENU Press Aor to choose Bluetooth Press Bluetooth Press A or Y to display Print Settings Press Print Settings Press Aor Y to display Borderless Press Borderless Press On or off 0000 69006 Press Stop Exit Wireless photo printing MFC 990CW only Date Print You can print the date if it is already in the data on your photo The date will be printed on the lower right corner If the photo data does not have the date information you cannot use this function Press MENU Press A or Y to display Bluetooth Press Bluetooth Press A or Y to display Print Settings Press Print Settings Press Aor Y to display Date Print Press Date Print
192. press lt 4 or gt to pause the auto animation and go back to step by step mode Transferring your faxes or Fax Journal report If the LCD shows Unable to Clean XX Unable to Init XX Unable to Print XX Unable to Scan XX E Unable to use Phone XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 147 or Transferring faxes to your PC on page 148 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 148 a Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then reconnect it Troubleshooting and Routine Maintenance Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Enter personal information station ID in the Quick Setup Guide aD Press Stop Exit to interrupt the error temporarily Press MENU amp Press A or Y to display Service 4 Press Service 5 Press Data Transfer QO Press Fax Transfer Do one of the following E f the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Enter the fax number to which faxes will be forwarded Press
193. press Colour Start to print 102 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick PRO SD SDHC or xD Picture Card with DPOF information is put into your machine you can print the chosen image easily D Make sure you have put a memory card in the correct slot The machine will ask you if you want to use DPOF setting 2 Press Yes Do one of the following E Press Print Setting to change the print settings See page 103 E f you do not want to change any settings press Colour Start to print GY Note A DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation Printing photos from a memory card or USB Flash memory drive PhotoCapture Center print settings You can change the print settings te
194. print order refer to your camera manufacturer s support website or accompanying documentation 113 Chapter 14 Printing photos directly from a digital camera without PictBridge If your camera supports the USB Mass Storage standard you can connect your camera in storage mode This enables you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 112 Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera 114 D Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable INI 1 USB direct interface Turn on the camera Follow the steps in Print Images on page 99 Q CAUTION To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems E
195. ptions Press the option that you want to set Quality See page 87 Enlarge Reduce See page 88 Paper Type See page 90 Paper Size See page 91 Brightness See page 90 Contrast See page 90 Stack Sort See page 90 Page Layout See page 89 Book Copy See page 91 Watermark Copy See page 91 Favorite Settings See page 92 O Making copies Note e The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 25 Book Copy and Watermark Copy features are supported by technology of _J REALLUSION from Reallusion Inc Making a single copy D Press Copy amp Load your document See Loading documents on page 21 E Press Mono Start or Colour Start Making multiple copies You can make up to 99 copies in one print run D Press Copy Load your document See Loading documents on page 21 Enter the number of copies you want CD Press Mono Start or Colour Start Note To sort the copies press lt 4 or gt to choose Stack Sort See Sorting copies using the ADF on page 90 Stop copying To stop copying press Stop Exit Copy settings You can change the copy settings temporarily for the next multiple copies The machine returns to its default settings after 1 minute or if the Mode Timer returns the machine to Fax mode See Mode Timer on page
196. r compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Delayed Fax Sends your fax at a specified time later Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax 205 ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket External telephone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you int
197. r to release the side of the machine until it locks lock 1 Gently push the scanner cover securely into the open position Make support down 2 and close the scanner sure that there is no jammed paper left cover 3 using both hands inside the machine GY Note E Push the paper tray firmly back into the e If the paper is jammed under the print machine head unplug the machine from the power source and then move the print head to mY Note take out the paper Make sure you pull out the paper support e If the print head is at the right corner as until it clicks shown in the illustration you cannot move the print head Press Stop Exit until the print head moves to the middle Then unplug the machine from the power source and take out the paper e If ink gets onto your skin immediately wash it off with soap or detergent 151 Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you that an ink cartridge is empty there will be a small amount of
198. rical Order Press Mono Start 0 6690 OS Press Stop Exit 81 Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling 82 Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press Standard Enter the fax number you are polling using Speed Dial or the dial pad on the control panel Press Mono Start or Colour Start Setup to receive polling with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure Polling only works with Brother fax machines If you want to get a fax from a secured Brother machine you have to enter the secure code Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press Secure Enter a 4 digit secure code using the buttons on the LCD This is the same as the security code of the fax machine you are polling Press OK o Enter the fax number you are polling using Speed Dial or the dial pad on the control panel Press Mono Start or Colour Start Setup to rece
199. rs called It also E Mute Intercom MFC 990CW only inserts a pause when programming quick Puts the current phone call on hold dial numbers Also press this key to speak on the intercom or to transfer an incoming call to the cordless handset Chapter 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine This function transfers to the touchscreen during some operations The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone LCD liquid crystal display This is a Touchscreen LCD You can access the menus and options by pressing buttons displayed on the screen Also you can adjust the angle of the display by lifting it Mode keys E Fax Lets you access Fax mode E Scan Lets you access Scan mode m Copy Lets you access Copy mode E Photo Capture Lets you access PhotoCapture Center mode Microphone amp Picks up your voice when you speak to another party using Speaker Phone Stop Exit Stops an operation or exits from a menu Start keys Colour Start Lets you start sending faxes or making copies in full colour Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter software E Mono Start Lets you start sending faxes or making copies in monochrome Also lets you start a scanning operation in colour or mono depending on the
200. rt and check for an error See Reports on page 81 Transmission Verification Report says Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result ERROR on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Memory Receive see Turning off Memory Receive Operations on page 50 print fax messages in memory see Printing a fax from the memory on page 54 or cancel a Delayed Fax or Polling Job see Cancelling a fax in progress on page 36 or Checking and cancelling waiting jobs on page 40 If the problem continues ask the telephone company to check your telephone line If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 141 If you connect your machine to PBX or ISDN set the menu setting of Telephone Line Type to your telephone type See Setting the Telephone Line Type on page 60 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner glass on page 155 Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correcti
201. ry will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax ForwardorFax Storage press Aor Y to choose the PC or USB The LCD will ask you the following question E Send Fax to PC e If you press Yes faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive on page 49 e If you press No faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Fax Preview Monochrome only How to preview a received fax You can view received faxes on the LCD by pressing the Fax Preview button on the LCD When the machine is in Ready mode a popup message will appear on the LCD to alert you of new faxes Setting Fax Preview Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Fax Preview Press Fax Preview Press On 0000 690086 The LCD will tell you that any future faxes will not be printed as you receive them Press Yes Press Stop Exit GY Note e When Fax Preview is turned on your machine can only print the colour faxes it receives It cannot store them in memory e When Fax Preview is turned on a backup copy of received faxes will not be printed eve
202. s for example for telephone banking follow the instructions below D Press Speaker Phone on the machine Press on the machine s control panel Any digits dialled after this will send tone signals When you hang up the machine will return to the Pulse dialling service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at the machine you can lift the handset the cordless handset or press Speaker Phone to answer If you are at an extension telephone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 51 Telephone and External devices Fax Tel mode in Power Save condition When the machine is in Power Save condition you can receive faxes if the Power Save setting is Fax Receive On See Power Save setting on page 23 MFC 790CW When the machine is in Fax Tel mode and F T rings to tell you to pick up a voice call you can only answer by picking up the machine s handset If you answer before the machine F T rings you can also pick up the call at an external or extension telephone MFC 990CW Set Ring Tone to On to hear the rings when you receive a Call See Power Save setting on page 23 When the machine is in Fax Tel
203. s using the image numbers of the Index page Thumbnails See Print Index Thumbnails on page 99 Note If your digital camera supports DPOF printing see DPOF printing on page 102 Press the option you want to set Printing photos from a memory card or USB Flash memory drive Print Images View Photos You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Press View Photos Do one of the following E f you want to choose photos to print or print more than one for an image go to step E f you want to print all photos press 5 Press Yes to confirm Go to step K Note e Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails e Press lt 4 or gt repeatedly to select each photo or hold down to scroll through all photos e Press to start Slide Show Press a photo from the thumbnail Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK O Repeat step and until you have chosen all the photos that you want to print QO After you have chosen all the photos press OK You now have the following options E
204. sage OGM on page 75 If you need to review the steps for setting up the Fax Tel receive mode see Receive modes on page 43 Activating TAD mode When the Qi light glows TAD mode is active Press to enter TAD mode Managing your messages Message indicator The light flashes if there are any new messages waiting for you The LCD displays the total number of voice and fax messages stored in the TAD memory Fax messages are only stored when Fax Storage or Fax Preview is turned on See Memory Receive Monochrome only on page 48 Playing voice messages All messages are played in the order they were recorded The LCD shows the number of the current message the total number of messages and the time and date the message was recorded Follow the steps below to listen to your voice messages D Press Play Record or Play The following commands are available when playing messages aa Repeats a message gt gt Skips to the next message Adjusts the volume a or 5 Press Stop Exit Digital TAD Erasing incoming messages To erase voice messages individually 1 Press Play Record or Play The machine will sound a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps 2 To erase a specific message press Erase Mute or Erase immediately after the two short beeps or while the message is playing Do one of th
205. scanning setting in the ControlCenter software LCD screen indications The LCD shows the current machine status when the machine is idle 12 1 23 27 01 2009 Ea Speed Dial 11 109876 5 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection 3 pe 0 Max 2 Memory Status Lets you see the available memory in the machine 3 Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E Mnl Manual E TAD Msg Ctr 4 Ink indicator Lets you see the available ink volume Also lets you access the Ink menu 5 Speed Dial Lets you search the number you want to fax dial 6 MENU Lets you access the main menu 7 Faxes in memory Shows how many received faxes are in the memory 8 Fax Preview Lets you preview received faxes 9 New Fax es When Fax Preview is set to On you can see how many new faxes you have received 10 Voice messages in the machine s memory Shows how many received voice messages are in the memory 11 History Lets you view a list of outgoing calls and the caller ID history Also lets you fax or call the number you have chosen from the lists 12 Warning icon Y Appears when there is an error or maintenance message press the Warning icon to view it and then press gt lt to return to the Ready screen General Information Basic Operations To operate the Touchscr
206. set Fax Detect to On 43 Chapter 6 To set a receive mode follow the instructions below Press MENU Press Aor Vtodisplay Initial Setup Press Initial Setup Press A or Y to display Receive Mode Press Receive Mode Press Fax Only Fax Tel or Manual 0000000 Press Stop Exit The LCD will display the current receive mode 44 Using receive modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 46 Fax only Fax only mode will automatically answer every Call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and dealing with them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T Ring to tell you to pick up the line The F T Ring is a fast double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 46 and Ring Delay on page 46 You can provide useful information or advise callers to hold until their call is answered by recording a voice message They will hear this message when the F T ring sounds The caller will not be able to leave a message See Outgoing message OGM on page 75 Manual Manual mode turns off all automatic answering functions unless you are using the BT Call Sign feature or an external telephone answeri
207. sh memory drives Memory Stick Memory Stick PRO SD SDHC xD Picture Card E CompactFlash a 22 mm or less 11 mm or less USB Flash memory drive E miniSD can be used with a minisD adapter E microSD can be used with a microSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick PRO Duo can be used with a Memory Stick PRO Duo adapter E Memory Stick Micro M2 can be used with a Memory Stick Micro M2 adapter E Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash memory drive folder structure Your machine is designed to be compatible with modern digital camera image files memory cards and USB Flash memory drive however please read the points below to avoid errors E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine E The machine can read up to 999 files on a memory card
208. si er ar 43 Fax Detect cscdecetevca ee Gidsessteddeececeedecene 47 B Broadcasting occncs cane ccecesbecbestecwncantnctenseuass 37 setting up Groups for ssssseseseseseseseseseee 72 C Caller D smcera nE rare 60 Cancelling Fax Forwarding cceeeeeeeeeeeeeeeeeeeeeees 56 jobs awaiting redial 0 0 40 Cleaning paper pick up roller ceeeeeeeees 156 print head assis sacs se cede ieehometexe Secassscetneruanes 157 printer platen seeeeeeeeeeeeeeeeees 156 SCANNET sesdedsesat ete eee sersseccandeseeeepare a 155 Connecting external TAD answering machine 62 external telephone 2 e ceee 63 Consumable items eeeeeeeeeereees 202 Control panel overview ceeeeeeeeerereees 6 ControlCenter See Software User s Guide on the CD ROM oo eceeecececcceececceeececeeeeceaueesaeeesenees Copy brightness g cccdsctameedeandsceveseteamaneitedatoe ties 90 COMMAS senie errai 90 enlarge reduce ccccccecececeeeeceeeeeeeeeees 88 enter Copy mode 2 0 eeeeeeeceeeeceeeeeeeeeees 86 favorite sesei pares enadi ari E aTe 92 MUDIE scierie rerea pierieras 86 out Of MEMOTY ccccee eect ee ee ee eeteeeeeeee 93 page layout N in 1 eeee 89 paper size c ceecien cues cece ietaeeds 91 paper type xleninvisdeerevicdeeciccetidinpiaxdiusper 90 q allty iskrsne aee EE TEE 87 SIMON perpera ee n E 86 sort ADF only secceccteeivcccateniecter ences 90 USING
209. sonnei cerniasenaoeceeeceacte 105 Colour enhancement n 106 Contrast Sane een eee 105 Paper type amp SIZE 104 105 Quality ss isifeisias sanaseamieehinnanienaside 103 104 Return to factory setting 4 108 Set new default cee 108 Printing all photos 25e acccass sae teeticdcccee tees eels 99 Ta 2 eae er nr ee eee eee ee deere 99 PRNOIOS ae ae en eer eee eer 100 211 Scan to memory card s s s 108 Scan to USB flash memory 108 recess carder tide es ences 96 SDHC serraria ide ua ii 96 Slide SNOW ccccccessssscssseeseseeseeeeeeeeees 99 specifications essere occa eidedencey 195 xD Picture Card oo cccccssssseseeeseeees 96 PictBridge DPOF Printing aseene 113 Power failure cccccsessesseeseeeeeeeeeeeeeeees 164 Presto PageManager See Help in Presto PageManager PPD ANO Me s dssteamnsacchiesldcasterracvedecdatoubacssnops Print difficulties 0 eee ccceeee ee eeeee 134 136 CIVGIS casa vicsses ta cieudchdeciseeswweceeubniedetdagccs 199 fax from MEMOLY 06cceeeeeeeeeeteeeteeees 54 paper jamS oi xsdensaesstdedcenepdacssioatontendescece 150 ETOO I M eE E seed fasterccmecsectseaietis 81 PESOlUHON hrinn neriedi eseis 199 specifications n nsenenesseeeaeeaaneeeeeene 199 Printing on small paper ccc eeeeeeeeeeeeeeeeeeeeees 15 See Software User s Guide on the CD ROM reol aora adad rie has Programming your machine
210. ss lt 4 or gt to display Set New Default Press Set New Default Press Yes ooo Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Fax Press lt 4 or gt to display Factory Reset Press Factory Reset Press Yes Press Stop Exit Sending a Fax Sending a fax manually Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax 1 Press Fax amp Load your document To listen for a dial tone do one of the following E MFC 790CW Press Speaker Phone on the machine or pick up the handset MFC 990CW Press Speaker Phone on the machine or press EARN Talk on the cordless handset 4 Dial the fax number using the dial pad When you hear the fax tone press Mono Start or Colour Start If you are using the scanner glass press Send to send the fax If you pick up the handset replace it Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Load your document Press Mono Start or Colour Start E f you are using the scanner glass press Send to send the fax Cc 60 GOs
211. ss A or Y to display Comm Mode Press Comm Mode Do one of the following E Press Public if you want to allow any Bluetooth wireless technology enabled device to use your machine E Press Private if you want to allow a Bluetooth enabled device that has the device address registered E Press Secure if you want to allow anyone who has the correct pass key to use your machine Press Stop Exit 117 Chapter 15 Device Address The device address is the ID number which identifies your machine and it cannot be edited Device Name You can name your machine to distinguish from other Bluetooth wireless technology enabled devices Press MENU Press A or Y to display Bluetooth Press Bluetooth Press Aor Y to display Settings Press Settings Press A or Y to display Device Name Press Device Name 0000000 Enter the name up to 16 characters using the buttons on the LCD Press to choose numbers or characters Press OK aA Note You cannot enter special characters Press Stop Exit 118 Print settings Once you set the Print settings they will remain the same until you change them Print Quality Press MENU Press A or Y to display Bluetooth Press Bluetooth Press A or Y to display Print Settings Press Print Settings Press A or Y to display Print Quality Press Print Quality Press Normal or Photo 0080 090 690086 Press Sto
212. t LC1100M lt Yellow gt LC1100Y Black Approximately 450 pages Yellow Cyan and Magenta Approximately 325 pages 1 1 Approx cartridge yield is declared in accordance with ISO IEC 24711 For more information about the replacement consumables visit us at http Awww brother com pageyield What is Innobella Innobella is a range of genuine consumables offered by Brother The name Innobella derives from the words Innovation and Bella meaning Beautiful in Italian and is a representation of the innovative technology providing you with beautiful and long lasting print results o A innobella wy When you print photo images Brother recommends Innobella glossy photo paper BP71 series for high quality Brilliant prints are made easier with Innobella Ink and paper 202 Specifications Network LAN LAN You can connect your machine to a network for Network Printing Network Scanning PC Fax Send PC Fax Receive Windows only and Remote Setup 1 Also included is Brother BRAdmin Light Network Management software Support for Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS FTP Server TELNET SNMPv1 TFTP Scann
213. tect is On The machine receives a fax call automatically even if you answer the call When you see Receiving on the LCD or when you hear chirps through the handset you are using just replace the handset Your machine will do the rest If Fax Detect is Semi The machine will only receive a fax call automatically if you answered it using the machine s handset cordless handset or Speaker Phone If you answered at an extension telephone press 5 1 See Operation from extension telephones on page 64 If Fax Detect is Off If you are at the machine and answer a fax call by lifting the handset press Mono Start or Colour Start then press Receive to receive the fax If you answered at an extension telephone press 5 1 See Operation from extension telephones on page 64 a Note e If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the remote activation code 51 If you send faxes from a computer on the same telephone line and the machine intercepts them set Fax Detect to Of f MFC 990CW If you typically carry the cordless handset away from the machine we recommend that you turn on Fax Detect If Fax Detect is turned off and you answer a fax call you will have to go to the machine and press Mono Start or Colour Start 0000 690086 Receiving a Fax Press MENU Press A or Y to display Fax
214. tet cecal eu ee eek E 161 Checking the Serial MUMDED cccccceeceeeceecececeeeeeeeeeeeeeeee eee eeeteeetenenenees 161 Packing and shipping the MaCHiING ceeceecseeeeeeeeeeeeeeeceeeeeeeeeaeeteeseeeeeeeees 161 C Menu and Features 164 On screen programming vases ees hevs seeses carecotedadukactsoncentadnoneevaeenede ciety damtaswwabivesuomeics 164 Menu TAG css sete ns tyre cctdentoeant eiknthiieeednearineanmmaensiaaxe 164 Memory SUN AGS acs Sco oes Sess ps Senora eine eee atede doce eer en ae we cwleneeeepieeteatins 164 Mode and Men KEYS so cgsieciscoccperactetesatediuyixsedeetxuscesdudevianienesserpedae EaP EEE EEEN 164 Men AN St ace ceana iapa E Tea ere iE nE Eria 165 Entering TeXt cscserris eiorinn eir tie tetas pcaseaseacipendeseceduceceatenacedadeerbexdeteaate 186 D Specifications 187 Generalsin cite absent et ius ceadecde jean beeen ociraledclaneetetcate met ieteediodemtinem 187 Print Medias Seep ee se he ceetertee ce Ge se he e ede ee ore dee ease tsk AEEA EEE 189 FFP A E E EE N Pid Dein eda sa A E al E 190 Digital TAD rr spnernn onas n e a a a ae es i A an 192 Digital Cordless Handset MFC 990CW only 0 ceeeeeeeeeeeerteaeaeeeeeaaeeaees 193 Cordless handset BCL D70 cece ceccescscceececee cece cette stent eter ee eee eeneneeeeeees 193 Battery recercar enri a Oa eE sovaeui ao eee 193 COPY ce ea ees ce E E o 194 Phot Capt re Center sates tcciee hee Scat e AE Ee RS 195 ilem eis lee
215. that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masg 000 255 000 255 Gateway 000 255 Enter the Gateway 99a address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static P configuration mode WINS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ae 000 000 000 000 server DNS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ee 000 000 000 000 y server APIPA On Automatically allocates the IP Off address from the link local address range See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk i 170 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet Auto Chooses the Continued Continued 100B FD Blhemet link mode 100B HD 10B FD 10B HD WLAN TCP IP BOOT Method Auto Chooses the ecu BOOT method that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 mask 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 Node Name BRWXXX
216. this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication EC Declaration of Conformity under the R amp TTE Directive EC Declaration of Conformity Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Industries Shen Zhen Ltd G02414 1 Bao Chang Li Bonded Transportation Industrial Park Bao Long Industrial Estate Longgang Shenzhen China Herewith declare that Products description Facsimile Machine Model Name MFC 790CW MFC 990CW are in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Standards applied Harmonized Safety HN60950 1 2001 A11 2004 EMC EN55022 2006 Class B EN55024 1998 A1 2001 A2 2003 EN61000 3 2 2006 EN61000 3 3 1995 A1 2001 A2 2005 Radio EN301 489 1 V1 6 1 EN301 489 17 V1 2 1 EN300 328 V1 7 1 EN301 406 V1 5 1 EN301 489 6 V1 2 1 apply to MFC 990CW only Year in which CE marking was f
217. to use a document as the watermark press Scan Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Colour Start The scanned data will be shown on the LCD Press OK and remove the watermark document you scanned Go to step E f you want to use data from a media card or USB Flash memory drive as the watermark insert the media card or USB flash memory drive and then press Media The image will be shown on the LCD Press the image you want to use for the watermark Change other watermark settings from the available options as needed Press OK Go to step CAUTION DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on the card Press OK to confirm to use watermark Load the document you want to copy Enter the number of copies you want If you do not want to change additional settings press Mono Start or Colour Start 92 Setting your favourites You can store the copy settings that you use most often by setting them as a favourite You can set up to three favorites Press Copy Choose the copy option and settings you want to store Press lt 4 or gt to display Favorite Settings Press Favorite Settings Press Store Note Set Watermark Copy to Off or Template when storing Favorite Settings 6 Press the
218. ts of 80 g m A4 paper E Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging 18 Choosing the right print media Loading paper and documents Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 215 9 x 279 4 mm 8 1 2 x 11 in Yes Yes Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes Yes Yes Legal 215 9 x 355 6 mm 8 1 2 x 14 in Yes Yes Yes Executive 184 x 267 mm 7 1 4 x 10 1 2 in Yes JIS B5 182 x 257 mm 7 2 x 10 1 in Yes A5 148 x 210 mm 5 8 x 8 3 in Yes Yes A6 105 x 148 mm 4 1 x 5 8 in Yes Cards Photo 10 x 15 cm 4 x 6 in Yes Yes Yes Photo L 89 x 127 mm 3 1 2 x 5 in Yes Photo 2L 13 x 18 cm 5 x 7 in Yes Yes Index Card 127 x 203 mm 5 x 8 in Yes Postcard 1 100 x 148 mm 3 9 x 5 8 in Yes Postcard 2 148 x 200 mm 5 8 x 7 9 in Yes Double Envelopes C5 162 x 229 mm 6 4 x 9 in Yes Envelope DL 110 x 220 mm 4 3 x 8 7 in Yes Envelope COM 10 105 x 241 mm 4 1 8 x 9 1 2 in Yes Monarch 98 x 191 mm 3 7 8 x 7 1 2 in Yes JE4 105 x 235 mm 4 1 x 9 3 in Yes Envelope Transparencies Letter 215 9 x 279 4 mm 8 1 2 x 11 in Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes 19 Paper weight thickness and capacity
219. tton 1 as you slide out the front of the paper tray Loading paper and documents Fan the stack of paper well to avoid QO Gently adjust the paper side guides 1 paper jams and misfeeds to the paper with both hands Make sure the paper side guides touch the sides of the paper g Note Always make sure that the paper is not curled QO Gently put the paper into the paper tray print side down and top edge in first Check that the paper is flat in the tray E Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems 11 Chapter 2 Slowly push the paper tray completely into the machine While holding the paper tray in place pull out the paper support 1 until it clicks and then unfold the paper support flap 2 Note Do not use the paper support flap for Legal paper 12 Loading envelopes and post cards About envelopes E Use envelopes that weigh between 80 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes Q CAUTION DO NOT use any of the following types of envelopes as they will cause paper feed problems e That are of a baggy construction e That are embossed have raised writing on them e That have clasps or staples e That are pre printed on the inside Glue Double flap R gt lt
220. usts the volume level 27 fae of the speaker Med High Auto Daylight On Changes for Daylight 28 Off Savings Time The factory settings are shown in Bold with an asterisk E 165 Level1 Level2 Level3 Options Descriptions Page General Setup P Save Setting Fax Receive Ring Tone On Customizes the 23 Continued on Ring Tone Off renee Save key not to ee ee receive faxes in power For MFC 990CW_ save mode Off when you choose Fax Receive 0n LCD Settings LCD Contrast Light Adjusts the contrast of the 29 Med LCD Dark Backlight Light You can adjust the 29 d brightness of the LCD e backlight Dark Dim Timer Off You can set how long the 29 Iocdecs LCD backlight stays on for after the last key press 20 Secs 30 Secs Sleep Mode 1 Min You can choose how long 28 Soins the machine will remain idle before it goes into 3 Mins sleep mode 5 Mins 10 Mins 30 Mins 60 Mins Echo Control level1 Adjusts the Echo Control See TM MFC 990CW level2 ne ee only Handset level3 BCL D70 a User s eve Guide The factory settings are shown in Bold with an asterisk 166 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay Sets the number of rings 46 before the machine 0 answers in Fax Only or 1 Fax Tel mode 2 3 4 5 6 7 8 Example for the UK Tol
221. velopes 3 4 3 4 1 11 2 192 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 3mm 3mm 3mm 3mm Envelopes 12mm 24 mm 3mm 3mm Note The Borderless feature is not available for envelopes 16 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the correct print media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 25 E When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Loading paper and documents Recommended print media To get the best print quality we suggest using
222. want to change additional settings press Press Colour Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid 1 Press Print Setting 2 Press A or Y to display Contrast amp Press Contrast Press lt or gt to change the contrast Press OK If you do not want to change additional settings press EF Press Colour Start to print 105 Chapter 13 Colour Enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower i Press Print Setting Press A or Y to display Color Enhance Press Color Enhance amp Do one of the following E f you want to customize the White Balance Sharpness or Colour Density press On and then go to step E f you do not want to customize press Off Go to step Press white Balance Sharpness or Color Density QO Press lt or gt to adjust the degree of the setting Press OK Do one of the following E If you want to customize another colour enhancement repeat steps to E f you want to change other settings press to display the print setting menu and press the setting you want to change See page 103 If you do not want to change additional settings press Press Colour Start to print 106 GY Note White Balance This setting adjusts the hue of the
223. wer than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Colour Enhancement is not working correctly If the image data is not full colour in your application such as 256 colour Colour Enhancement will not work Use at least 24 bit colour data with the Colour Enhancement feature 135 Printing continued Difficulty Suggestions Photo paper does not feed properly When you print on Brother photo paper make sure you always load one additional sheet of photo paper first before loading the paper you want to print on Clean the paper pick up roller See Cleaning the paper pick up roller on page 156 Photo paper does not feed properly When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose Clean the paper pick up roller See Cleaning the paper pick up roller on page 156 Machine feeds multiple pages Make sure the paper is loaded correctly in the paper tray See Loading paper and other print media on page 10 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other print media on page 10 Machine does not print fro
224. white areas of an image Lighting camera settings and other influences will affect the appearance of white The white areas of a picture may be slightly pink yellow or some other colour By using this setting you can correct that effect and bring the white areas back to pure white e Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness e Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture Printing photos from a memory card or USB Flash memory drive Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off If you are also using the Borderless setting turn the Borderless to Of f See Borderless printing on page 107 Press Print Setting Press A or Y to display Cropping Press Cropping Press Off or On If you do not want to change additional settings press Press Colour Start to print Cropping On Borderless printing This feature expands the printable area to the edges of the paper Print
225. within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Note If you do not receive all your faxes shorten the Ring Delay setting on your external TAD 1 TAD When the TAD answers a call the LCD shows Ext Tel in Use 62 S Improper Setup DO NOT connect a TAD elsewhere on the same telephone line Connections The external TAD must be connected as shown in the previous illustration D Set your external TAD to one or two rings The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD amp Set the TAD to answer calls Set the Receive Mode to Manual and turn Fax Detect on See Choose the Receive Mode on page 43 Recording outgoing message OGM on an external TAD Timing is important in recording this message amp Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds E Note We recommend begin
226. work setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide General Information Accessing Brother Support For Windows You can find all the contacts you will need such as Web support Brother Solutions Center E Click Brother Support on the Main Menu The following screen will appear Macromedia Flash Player 8 T TE Multi Function Center Brother Support a Brother Home Page a Brother Solutions Center a Supplies Information a Brother CreativeCenter E To access our website http www brother com click Brother Home Page E For the latest news and product support information http solutions brother com click Brother Solutions Center E To visit our website for original Brother Supplies http www brother com original click Supplies Information E To access the Brother CreativeCenter http Awww brother com creativecenter for FREE photo projects and printable downloads click Brother CreativeCenter E To return to the main page click Back or if you have finished click Exit Chapter 1 Control panel overview
227. x Preview is on e The machine can store faxes for approximately 24 hours if there is a power failure e When you receive a colour fax your machine prints the colour fax but does not send the fax to the fax forwarding number you programmed D Press Stop Exit Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press Fax Storage OOO 098 0000 Press Stop Exit Note Colour faxes cannot be stored in the memory When you receive a colour fax your machine prints the colour fax PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear on the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes
228. y See Transferring your faxes or Fax Journal report on page 147 Unable to Clean 46 Internal servicing required Call your Brother dealer Unable to Init 46 Unable to Print 46 Unusable Device Disconnect device from front connector amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press Power Save to turn the machine off and then on again Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from the USB direct interface Unsupported file type The file you sent has an unsupported file extension for printing with Bluetooth wireless technology Send a suppported file type with a JPG extension Wrong Paper Size Paper is not the correct size Check that the machine s Paper Size setting matches the size of paper in the tray See Paper Size on page 26 146 Error animation Error animations display step by step instructions when paper gets jammed You can read the steps at your own pace by pressing gt to see the next step and lt 4 to go backward If you do not press a key after 1 minute the animation starts running automatically again ah Note You can
229. y drive in the correct slot Press Photo Capture Press Enhance Photos Note e Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails e Press lt 4 or gt repeatedly to select each photo or hold down to scroll through all photos e Press to start Slide Show Press a photo from the thumbnails Press Enhance or Trim You can also choose both together Press OK Do one of the following E f you chose Enhance go to step O E f you chose Trim go to step QO Press the effect you wish to add Press OK Go to step g Note e You have 7 ways to add effects to your photo Auto Correct The machine decides the suitable effect for your photo Enhance Skin a h Best used for adjusting portrait photographs It adjusts human skin colour Press lt 4 or gt to adjust the level of contrast Enhance Scenery Best used for adjusting landscape photographs It highlights green and blue areas in your photo Press lt 4 or gt to adjust the level of contrast Remove Red Eye The machine will attempt to remove red eye from your photo If red eye detection fails you can press the Try Again button to re detect E Monochrome A si You can convert the colour of your photo to monochrome Sepia Adds a sepia tone shades of brown effect to your photo Auto
230. ze you set If you want this setting use the scanner glass Page Layout is not available with Enlarge Reduce Page Layout Sort Book Copy and Watermark Copy are not available with Press B Copy Fit to Page Fit to Page does not work properly Load your document when the document on the scanner glass is skewed more than 3 degrees Using the Enter the number of copies you want document guidelines on the left and top place your document in the upper left hand corner with the document face down on the scanner glass Press lt 4 or gt to display Enlarge Reduce Fit to Page isnot available for a Legal size document Press Enlarge Reduce Press 100 Enlarge Reduce Fit to Page or Custom 25 400 00 69006 Do one of the following E f you chose Enlarge or Reduce press the enlargement or reduction ratio you want E f you chose Custom 25 400 enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 o0rFit to Page go to step 100 198 10x15cm gt A4 186 10x15cm gt LTR 142 A5 gt A4 97 LTR gt A4 93 A4 gt LTR 83 LGL gt A4 69 A4 gt A5 47 A4 gt 10x15cm Fit to Page Custom 25 4005 88 Making N in 1 copies ora poster Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can als

Download Pdf Manuals

Related Search

Related Contents

Samsung DVD-HR757 Керівництво користувача    Dicota MultiAccess  平成 24 年度建設機械分野 ISO 国際委員会等運営及び 国際標準化  愛情点検 長年ご使用の際も点検を !  取扱説明書 - SoftBank SELECTION  ASUS (M81C) User's Manual  ASUS SD222-YA User's Manual  ASUS GK7825 User's Manual  Motor Genius Alzavidrios S 2v4v  

Copyright © All rights reserved. Failed to retrieve file