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Brother 6890CDW All in One Printer User Manual

1. 3 Slightly moisten a soft lint free cloth with water Thoroughly wring the cloth before using 170 Clean the paper feed rollers 1 with the cloth using a side to side motion Slowly turn the rollers so that the whole surface is cleaned Put the paper trays firmly back in the machine Re connect the power cord Note Do not use the machine again until the rollers are dry Using the machine before the rollers are dry may cause paper feed or duplex copy problems Troubleshooting and Routine Maintenance Cleaning the paper pick up roller Pull the paper trays completely out of the machine Unplug the machine from the electrical socket and open the Outer Rear Cover 1 and Inner Rear Cover 2 from the back of the machine lightly moisten a soft lint free cloth with water Thoroughly wring the cloth before using G Clean the paper pick up rollers 1 with the cloth using a side to side motion Slowly turn the rollers so that the whole surface is cleaned Use a dry soft lint free cloth to dry the rollers using a side to side motion Slowly turn the rollers so that the whole surface is dried Close the Inner Rear Cover and the Outer Rear Cover Make sure the cover
2. 162 Troubleshooting and Routine Maintenance Pull out the jammed paper 1 and press Reset the machine by lifting the scanner Stop Exit cover from the front of the machine and then close it E f you cannot remove the jammed paper from the front side or the error message still appears on the LCD after you remove the jammed paper please go to the next step QO Open the Outer Rear Cover 1 from the back of the machine Pull the jammed paper out of the machine 163 Close the Inner Rear Cover 1 if it is open as shown in the illustration Close the Outer Rear Cover Make sure the cover is closed correctly Using both hands use the finger holds on both sides of the machine to lift the scanner cover 1 into the open position Make sure that there is no jammed paper left in the corners of the machine 164 IMPORTANT If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper e If the print head is at the right corner as shown in the illustration you cannot move the print head Hold down Stop Exit until the print head moves to the middle Then unplug the machine from the power source and take out the paper e If ink gets onto your skin immediately wash with soap and plenty of water D
3. cccccee cece cece ee eeeeeeeeeeteeeteeaeaeaeees 44 MNT ees tin atten rcs ace ea ee see ee cece Lehre eet iat neces 45 Changing fax resolution ces sais cas 5u sos ea lie cht as pecie ham dnesthradcmadexasanehcecataleneabensecosvoge 45 Dual access Monochrome only 2 2 2 ececeeeeee eee eee eeee ease eaeaeaeaeeeeaeaeeees 46 Real time transmission sae ass sas cae sven siesiee cs cattascnanesteccnndtdvetsnowenduntanacedactecaendeadevies 46 Ov rseas IN actrees rene e a aedi ri e eair 46 Delayed Faxing Monochrome Only eeeeeeeeeeceeeaeeeaeeeeeeeeeeeeeeeeeeeeeetess 46 Delayed Batch Transmission Monochrome onlly eceeeeeeeeeeteeeeeeeeeees 47 Checking and cancelling waiting jODS ccccececeeeee ee ee eee ee ee eeeee te eeeeeeeeeeeee 47 Setting your changes as a new defaull cccccccccceeeeeeeeeeeeeeeeteeeteeeeeeeenees 47 Restoring all fax settings to the factory settings ccc ceeeeeeeeeeeeeeeeeereeeeees 48 Sending a fax manually occas foarte id cn reeds Ae ca Ace aeons 48 Out of Memory message cece eeeeeeeeeeee eee eee eeeeeeeeeeeeeeeeeeeeeeeeeeteteteteeneeeeeeee 48 6 Receiving a Fax 49 Receive IOUS pisos arre eei Eaa e ae Ca Careri i riar ee oepa Rrra 49 Choose the Receive Mode ccceccceecec ce eeeeeeeeeeeeeaeaaaeaeaeaanenanaeececeeeeeeeeeeeeeeees 49 Using receive Modes iicaicchcctscacteteecaeeespeanicineiedven cruasarreuheniunediedierd amie Medea
4. c ceeeceeeeeeeeereeeeeeeees 73 Operation from extension telephones ceceeeeeeeeeeeeeeeeeeeeeeeaeaeaeeeeaeaeeees 73 Using a cordless external telephone 2 cccceceeeeeececeeeeeseeeneeeeeeeeeeeeeees 73 Using remote OC OS sacs as er ere aae EEE EEE a Ei 74 8 Dialling and storing numbers 75 HOWTO Dial eee en stare re oO me CC e E Tee ee 75 Manual NANI ices crccpteertiyns nastescenceecneacencddexstinsasgaspantaveceqeceecadseahucanctadeecteect cence 75 One Touch Dialing sicci n ee aae aaea aaae NEE 75 Speed Dialling arreire a e aeaa an E AEAT aA AEAEE a EEE EE aeaa 75 Fax 29 1 ees eee mp ra gr a re a a N 75 Outgoing Call history eeseeeeeeeeeeeeneeeeeeeseereeerrerrerttrrrtrrrnrrrnnnnnnnnnnnnnnnnnnnnene ene 76 Caller IDISTO eieaa aaeeea a aa erai 76 Storing VIMO ices aieea naina eaa E e EE a eE Ea aE aE SE EEE ERAEN E 77 Stonng a paS Eare a a E a eee eee ea ree 77 Storing One Touch Dial numbers cccccececeeeeeeee eee eeeete eee ee eee teteteeeeeeeeneee 77 Storing One Touch numbers from Outgoing CalllS cc ceeeseeeeeeeeeeeeeeeeeees 78 Storing One Touch numbers from the Caller ID history eeeeeeeees 78 Storing Speed Dial NUMDGIS sc2c 2eecs dec ocr ccttinoncdt eee Mentelareiiatedanssiacdndnuebiea Ries 79 Storing Speed Dial numbers from Outgoing CallS 0 eeeeeeeeereeeteeeees 80 Storing Speed Dial numbers from the Caller ID history
5. TIFF PDF Glass Scan Size A4 Sets the glass scan size for xe scans Letter Legal Ledger Set New Default Yes You can save your scan settings Factory Reset Yes You can restore all settings to no the factory settings Level1 Option1 Option2 Option3 Descriptions Page Scan to E mail PC You can scan a monochrome See or a colour document into Software your E mail application User s E mail server Quality Color 150 dpi Chooses the file format to Guide cstor Joi doi send the scanned data via on the P E mail server CD ROM Color 600 dpi B W 200x100 dpi B W 200 dpi File Type If you chose y The factory settings are shown in Bold with an asterisk 192 Menu and Features Level1 Option Option2 Option3 Descriptions Page Scan to Image You can scan a colour picture See into your graphics Software application User s Guide Scan to OCR You can have your text document converted to an o editable text file Scan to File You can scan a monochrome or a colour document into your computer Scan to Media Quality Color 150 dpi You can choose the scan 120 when a memory _ resolution and file format for 1 card or USB coe ou opi your document Flash memory Color 600 dpi drive is inserted B W 200x100 dpi B W 200 dpi File Type If you chose colour option in Quality set
6. 42 Press Mono Start The machine starts scanning the document and the outgoing fax appears on the LCD When the fax is displayed press MENU The buttons will appear on the LCD and perform the operations shown below Button Description Q Enlarge the fax Reduce the fax a o W Scroll vertically Scroll horizontally _ Rotate the fax clockwise Go back to the previous page lt gt Go to the next page Close the preview table Note To send a colour fax do not use Fax Preview Press Mono Start Note The fax message in the memory will be sent and then erased when you press Mono Start Cancelling a fax in progress If you want to cancel a fax while the machine is scanning dialling or sending press Stop Exit Broadcasting Monochrome only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups One Touch Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press Fax Load your document Press Broadcasting You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Phone Book Press to search by Alphabetical Order or Numerical Order Pre
7. If you are not able to find the green protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the green protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty When travelling with the ink cartridges still in the machine please keep the machine upright as this will protect the machine from leakage Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine 5 Unplug the machine from the electrical socket and from the machine Using both hands use the finger holds on both sides of the machine to lift the scanner cover into the open position Then unplug the interface cable from the machine if it is connected Troubleshooting and Routine Maintenance D Gently close the scanner cover using the finger holds on both sides of it as you push down on the Scanner Cover Support 1 A CAUTION Be careful not to trap your fingers under the scanner cover Always use the finger holds provided on both sides of the scanner cover when opening and closing it Wrap the machine in the bag 175 Pack the machine and the printed materials in the original carton with the original packing material as shown below Do not pack the used ink cartridges in the carton Close the carton and tape it shut 176
8. Level1 Level2 Level3 Level4 Options Descriptions Network E mail IFAX Mail Address Mail Address Enter the mail Continued address Up to 60 characters Setup Server SMTP Server Name Up to 30 characters IP Address Enter the SMTP server address 000 255 000 255 000 255 000 255 SMTP Port 00001 65535 Enter the SMTP port number Auth for SMTP None Selects the Security method SMTP AUTH for E mail POP bef SMTP notification POP3 Server Name Enter the POP3 Up to server address 30 characters IP Address 000 255 000 255 000 255 000 255 POP3 Port 00001 65535 Enter the POP3 port number Mailbox Name Enter the mail box name Up to 20 characters Mailbox Pwd Enter the password to login to the POP3 server Up to 20 characters APOP On off Enables or disables APOP See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk E 186 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network E mail IFAX Setup Mail RX Auto Polling On Automatically Continued Continued Off checks th POPS server for new messages Poll Frequency 1 Min Sets the interval When Sins for checking for Auto Polling ee 5 Mins on the POP3 is set to On ET 10 Mins 30 Mins 60 Mins Header All Selects the Subject From
9. Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 25 OCR does not work Try increasing the scanner resolution 151 Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work correctly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL Pro Suite from the CD ROM See the Quick Setup Guide Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you restart the PC and then connect the USB
10. On screen programming Your machine is designed to be easy to operate with LCD on screen programming using the menu buttons on the Touchscreen User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 178 These pages list the menu selections and options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time IMPORTANT During a power failure the machine will retain messages that are in the memory for approximately 24 hours Menu and Features Mode and menu keys MENU Access the main menu ts Fax Scan Access each mode and its menu of temporary settings Copy Photo Capture Stop Exit Stop the current operation p 177 Menu table The menu table will help you understand the menu selections and options that are found in t
11. Kel N Making copies E Skew Adjustment See page 98 E Book Copy See page 99 E Watermark Copy See page 99 E Duplex Copy See page 100 E Favorite Settings See page 102 Press the option you want Note e The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 28 Book Copy and Watermark Copy features are supported by technology REALLUSION from Reallusion Inc Making a single copy D Press Copy Load your document See Loading documents on page 24 Press Mono Start for B amp W copy or Colour Start for colour copy Making multiple copies You can make up to 99 copies in one print run D Press Copy Load your document See Loading documents on page 24 Enter the number of copies you want 4 Press Mono Start for B amp W copy or Colour Start for colour copy R Note To sort the copies press lt 4 or gt to choose Stack Sort See Sorting copies using the ADF on page 96 Stop copying To stop copying press Stop Exit Making copies Copy settings You can change the copy settings temporarily for the next copy The machine returns to its default settings after 1 minute or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 28 If you have finished choosing settings press Mono Start or Colour Start If y
12. The Touchscreen was pressed before the power on initialization was completed Make sure that nothing is touching or resting on the Touchscreen Unable to Clean XX Unable to Init XX Unable to Print XX Unable to Scan XX The machine has a mechanical problem OR A foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 160 Unusable Device Disconnect device from front connect or amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press Power Save to turn the machine off and then on again Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from the USB direct interface Wrong Paper Size Paper is not the correct size 1 Make sure the machine s Paper Size setting matches the size of paper in the tray See Paper Size an
13. maa gt Does not appear off 2 arcas when J ome gt Enhance Photos lt mD gt is chosen a _ m annaa gt Sharpness Enhances the detail of the J cmmme gt image J ma gt G ome C esse C amma F Color Density Adjusts the total amount of J mema gt colour in the image J ma gt G oo mm C G am ne quam gt Cropping On Crops the image around the 118 margin to fit the paper size Off A F or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Borderless On Expands the printable area 118 Off to fit the edges of the paper Date Print On Prints the date on your 118 Does not appear off proto when DPOF Print is chosen Set New Default Yes You can save your print 119 settings No Factory Reset Yes You can restore all the 121 NG settings to factory settings A The factory settings are shown in Bold with an asterisk 203 Phone Book SSEEERTS Level1 Level2 Level3 Options Descriptions Page Phone Book Send a fax You can dial by pressing 40 only a few keys and Start More Set Speed Dial You can setup dial entry by 79 pressing only a few keys Set One Touch You can store your most 77 Dial frequently called numbers on the One Touch keys Setup Groups You ca
14. Loading paper and other print media Note e For Tray 2 see Loading paper in paper tray 2 on page 13 e If the tray used for Fax mode is set to Auto Select you should open and close the scanner cover to reset the machine after refilling paper tray 1 e When you load a different size of paper in Tray 1 or Tray 2 you will need to change the paper size setting in the machine at the same time See Paper Size and Type on page 29 Loading paper in paper tray 1 D If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine 10 Loading paper and documents Note e When you are using A3 Legal or Ledger size paper press and hold the universal guide release button 1 as you slide out the front of the paper tray e If you are using A5 or smaller size paper make sure that the paper tray is not extended Open the paper tray cover 1 ME Wh aaah VX Ky DLA With both hands gently press and slide the paper side guides 1 and then the paper length guide 2 to fit the paper size Make sure that the triangular marks 3 on the paper side guides 1 and paper length guide 2 line up with the mark for the paper size you are using Fan the stack of paper well to avoid paper jams and misfeeds IMPORTANT Always make sure that the paper is not curled Loading paper and document
15. Note Page Layout Sort Fit to Page Skew Adjustment Duplex Copy or Watermark Copy are not available with Book Copy Making copies Watermark Copy You can place a logo or text into your document as a Watermark You can select one of the template watermarks data from your media cards or USB Flash memory drive or scanned data Note Fit to Page Page Layout Skew Adjustment Duplex Copy and Book Copy are not available with Watermark Copy Press Copy amp Press lt or gt to display Watermark Copy amp Press Watermark Copy ab Press Use Watermark Do one of the following E f you want to use a template from the machine press Edit Template and go to step E f you want to use your own data as a watermark press Use Image and go to step O Press Text and choose the data you want to use CONFIDENTIAL DRAFT or COPY Press OK Change other watermark settings from the available options as needed Press OK Go to step 99 Chapter 11 QO Do one of the following E f you want to use a document as the watermark press Scan Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Colour Start The scanned data will be shown on the LCD If you want to adjust the degree of Transparency for your scanned data press Transparency Press lt or gt to adjust the degree and then press
16. See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Machine Information Checking the serial number You can see the machine s serial number on the LCD Press MENU Press Aor Y to display Machine Info Press Machine Info Press Stop Exit 174 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine Follow the instructions below to properly pack your machine Damage caused to your machine during transit is not covered by your warranty IMPORTANT It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head D Open the ink cartridge cover Press the lock release lever to release the ink cartridge and take out all the ink cartridges See Replacing the ink cartridges on page 165 amp Install the green protective part and then close the ink cartridge cover IMPORTANT Make sure that the plastic tabs on both sides of the green protective part 1 have securely clicked into place 2
17. USER S GUIDE MFC 6890CDW If you need to call Customer Service Please complete the following information for future reference Model Number MFC 6890CDW Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt and E may support an insurance claim by you in the event of product loss covered by insurance 2008 Brother Industries Ltd Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest pro
18. colour After replacing the ink cartridge check Check the 600 dpi and 1200 dpi test the print quality If the problem still prints to see if number 5 most closely exists repeat the cleaning and test print matches number 0 procedures at least five times for the new ink cartridge If ink is still missing Do one of the following o a een E f the number 5 samples of both the 600 dpi and 1200 dpi test prints are IMPORTANT the best matches press Yes to finish DO NOT touch the print head Touching the Alignment Check and go to the print head may cause permanent step damage and may void the print head s E f another test print number is a better match for either 600 dpi or 1200 dpi press No to choose it warranty Q For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone 173 Checking the ink volume Although an ink volume icon appears on the LCD you can use the ink menu to see a large graph showing the ink that is left in each cartridge D Press m Press Ink Volume The LCD shows the ink volume Press Stop Exit Note You can check the ink volume from your computer
19. 000 Fax Jour You can sett Press On On Image Off Press Report Setting Press Transmission age Of f2 or Off2 Image Press Stop Exit nal activity report he machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 0 to Off you c following the r 7 days If you set the interval an still print the report by steps in How to print a report on page 86 The factory setting is Press MI Every 50 Faxes Press A Press A Report oo 66006 ENU or Y to display Fax Press Fax or Y to display Setting Press Report Setting Press Journal Period 85 Chapter 9 Press lt or gt to choose an interval If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 fo
20. Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR 137 Important Information for Australia Important safety instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Aa O N gt Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass Do not use liquid or aerosol cleaners Use a damp cloth for cleaning oa Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided 8 This product should be connected to an AC power source within the range i
21. Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure that the Fax key is illuminated See Entering Fax mode on page 40 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 86 Transmission Verification Report says Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result ERROR on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Memory Receive see Turning off Memory Receive Operations on page 57 print fax messages in memory see Memory Receive Monochrome only on page 54 or cancel a Delayed Fax or Polling Job see Cancelling a fax in progress on page 42 or Checking and cancelling waiting jobs on page 47 If the problem continues ask the telephone company to check your telephone line If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 154 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner glass on page 169
22. GD Do one of the following E Press Print Setting to change the paper type or the paper size you are using E If you do not want to change the paper settings go to Press Paper Type Choose the paper type you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy QO Press Paper Size Choose the paper size you are using Letter or A4 Press Colour Start to print Printing photos from a memory card or USB Flash memory drive Printing Photos Before you can print an individual image you have to know the image number Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Print the Index See Print Index Thumbnails on page 110 Press Index Print Press Print Photos Enter the image number that you want to print from the Index page Thumbnails After you have chosen the image numbers press OK K Note e You can enter multiple numbers at one time by using a comma or a hyphen For example Enter 1 3 6 to printimages No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characters including commas for the image numbers you want to print QO Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Do one of the following E Press Print Setting to change the print settings See page 114 E f
23. Group dial changing 2iscidesicciepepiccseszcecteces 78 80 81 setting up Groups for Broadcasting 82 228 One Touch Dial custom scan profile n 77 Setting Up toate ce eens Recencvecrenctncadenns 77 PAUSE serseri akari aeia EEEa 77 Speed Dial changing n se 78 80 81 setting up by 2 digit location 79 setting up from Caller ID PISTON T 78 80 setting up from outgoing calls 78 80 USING E E ET 75 R Receive Mode Extermmal TAD siccsis sucka caslv aiaia 49 Fax ONIY ereen LAERTE 49 Fax Tel sescctsrcstivseeyadecs de e niarit 49 Man al acicscepetansiuinrnen saseneccaadaime 49 Redial Pause sinccsisveneia ern atiaerensstene 15 Reducing OSS etsipenera tni arera E rean 94 incoming faxes cscasdesezsectceticecetiectedcnacceas 52 Remote Retrieval ccccccsssceeeeeeseeeeees 61 ACCESS CONS acscdertsetsseshiganipespecionionione 61 GCOMIMANOS sts dcedeptacersccwwasedeadddaasedandannnss 62 getting your faxes seess 63 Remote Setup See Software User s Guide on the CD ROM Reports sesedro ye eer EAEri oin aR 85 Caller ID History Report 08 86 Fax Joumal sserrep 86 Journal Period cceeeeeeeeeeeeeeeeees 85 Help LIST ssetecticduscineied oss ee 86 how to print esssssssssserrerrsrsrsssssresnrrene 86 Network Configuration ce 86 Q ick Dial LiSt ayientueesesndeusstedededtoudevsenendes 86 Transmission Verification 85 86 User Settings 0 0 ccccccccc
24. go to step 15 Chapter 2 Close the paper tray cover and slowly push the paper tray into the machine Pull out the paper support 1 until it clicks and unfold the paper support flap 2 Note 16 If you are finished using A3 Ledger or Legal size paper and want to use a smaller paper size take the paper out of the tray Then shorten the tray by pressing the universal guide release button 1 Adjust the paper length guide 2 to fit the paper size you are going to use Then put the smaller paper into the tray Loading envelopes and postcards About envelopes E Use envelopes that weigh between 80 to 95 gsm E Some envelopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes IMPORTANT DO NOT use any of the following types of envelopes as they will cause paper feed problems e That are of a baggy construction That are embossed have raised writing on them That have clasps or staples e That are pre printed on the inside Glue Double flap aA 2K Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using Loading envelopes and postcards in tray 1 Before loading press the corners and sides of envelopes or postcards to make them as flat as possible IMPORTANT If envelopes or postcards are d
25. 205 Transferring your faxes or Fax Journal POM EEE S T 160 Transparencies n a 20 21 23 208 Tray Select key ssseeneneneererersesesesee 98 Troubleshooting 2 se eeeeeeeeeeeeeeees 147 checking ink volume 0 eee 174 document JAIN escisisiceSemewces sodas sccsiesuiany 161 error messages on LCD cccceees 155 if you are having difficulty COPYING eeen arni 151 document jam seeeeeeeeeees 161 incoming calls csi ccccicccercertecett nenene 151 Network ibiicacsd scence tasseabcicnneenstescacvens 153 PhotoCapture Center 0 0 152 printing lt ssescd cite eisetetiesdnancvatineidecedcuntincecs 147 printing received faxes eee 149 receiving FAXES ou cecececeeceeeeeeceeeeees 150 SCANNING 151 software ssssssssnnnnnenneeeseessrrrnrrneeeene 152 telephone line or connections 150 paper jam 2 ccsscatsccte ds corcnnbbemngcoreiaezcoct 162 V Volume setting DEC OGM iccsisecaiviersadeaete tien eiuiitensieestedns 31 MNO eoe 31 Speaker origins anteni ie niekais 31 W Windows See Software User s Guide on the CD ROM Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM 229 For Australia Only Warranty amp Repair For details about warranty on your Brother Product the details are listed on the following link www brother com au under Warranty For warranty service repair of your Brother product you will need to retain a
26. 6 characters Press OK E Press Mono Start or Colour Start to start scanning without changing additional settings Note e If you chose colour in the resolution setting you cannot choose TIFF e Ifyou chose monochrome in the resolution setting you cannot choose JPEG Press Mono Start or Colour Start Printing photos from a memory card or USB Flash memory drive Glass Scan Size To scan a Letter Legal Ledger or A3 size document you need to change the Glass Scan Size setting The default setting is A4 Press Scan Press Scan to Media Press lt 4 or gt to display Glass Scan Size Press Glass Scan Size Press A4 A3 Letter Legal or Ledger AY Note e You can save the setting you use most often by setting it as the default See Setting your changes as a new default on page 119 e This setting is only available for scanning documents from the scanner glass How to change the file name You can change the file name Press Scan Press Scan to Media Press or gt to display File Name Press File Name Press to delete characters Then enter the new file name up to 6 characters See Entering Text on page 205 Press OK How to set a new default You can save the Scan to Media settings Quality File Type and Glass ScanSize you use most often by setting them as the default settings These settings will stay until you change them again Press Scan P
27. BP71 the machine will stop all print operations If you unplug the machine or take out the empty ink cartridge you cannot use the machine until you change to a new ink cartridge Replace the ink cartridges See Replacing the ink cartridges on page 165 155 Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it Take out the new ink cartridge and re install it slowly until it clicks If you are using non Brother Original ink the machine may not detect the ink cartridge Replace the cartridge with a Brother Original ink cartridge If the error message remains contact your Brother dealer An ink cartridge is not installed correctly Take out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 165 Cannot Print One or more of the ink cartridges have reached the end of their life The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as monochrome Replace the ink cartridges See Replacing the ink cartridges on page 165 Comm Error Poor telephone line quality caused a communication error If the problem continues call the telephone company and ask them to check your teleph
28. E Press or to enlarge or reduce the photographs It adjusts human skin frame size colour Press lt or gt to adjust the level of contrast E Press A y lt or gt to move the position of the frame Enhance Scenery Best used for adjusting landscape E Press 0 to rotate the frame photographs It highlights green and blue areas in your photo Press lt 4 or gt to adjust the level of contrast i Press OK when you have finished adjusting the frame setting Press OK to confirm Remove Red Eye The machine will attempt to remove EA Note red eye from your photo If red eye detection fails you can press the Try Again button to re detect A If your photo is very small or of irregular proportions you may not be able to trim the photo The LCD will display Image Too Small or You can convert the colour of your Image Too Long photo to monochrome Monochrome pa le a Sepia Enter the number of copies you want Adds a sepia tone shades of brown either by pressing the number box effect to your photo directly ea the number you want Auto Correct D ee ae a Remove Red Eye SSS ON The machine decides the suitable Do one of the following effects for your photo Also it will P dch attempt to remove red eye from your VESS Print seer Gane change photo the print settings See page 114 E f you do not want to change any E ai
29. Envelopes 3 4 3 4 1 1 o t2 12 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 3mm 3mm 3mm 3mm Envelopes 12 mm 24 mm 3 mm 3 mm E Note The Borderless feature is not available for envelopes 19 Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the correct print media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Size and Type on page 29 E When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers 20 Recommended print media To get the best print quality we suggest using Brother pa
30. F T Ring Time Fax Tel mode only When somebody calls your machine you and your caller will hear the normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring a fast double ring for the time you have set in the F T Ring time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is made by the machine extension and external telephones will not ring however you can still answer the call on any telephone For more information see Using remote codes on page 74 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display F T Ring Time Press F T Ring Time oe 00 0000 Press how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds for Australia and some countries 20 30 40 or 55 seconds for New Zealand Press Stop Exit a Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time 51 Chapter 6 Fax Detect If Fax Detect is On Fax Detect is turned On as default The machine receives a fax call automatically even if you answer the call When you see Receiving on the LCD or when you hear chirps through the
31. GUIDE I Ol Wey SOFTWARE USER S Not For DCP users This documentation is far hath MFC and DCP models Where it says im MFC in this user s guide please read MFC as DCP Version 0 uk 0 T PhotoCapture Cont ime 8 Firewall settings For Y st eS k lt J gt section II Apple Maci Index D Brother i For Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click the Documentation icon amp Double click your language folder and then double click top html click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window caren SOFT s cube E Sitemap aE T See O SOFTWARE USER hj N i OO aA SOFTWARE USER S GUIDE For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC as ocr Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 130 147 177 206 221 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone socket and a standard grounded electri
32. Gently close the scanner cover 1 using the finger holds on both sides of it A CAUTION Be careful not to trap your fingers under the scanner cover Always use the finger holds provided on both sides of the scanner cover when opening and closing it D Push paper tray 1 and paper tray 2 firmly back into the machine IMPORTANT Make sure you pull out the paper support until it clicks Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD Note For example when one of the ink cartridge is nearly empty the LCD will display Ink low name of colour You should purchase a replacement cartridge in preparation for when the machine indicates the colour is completely empty When one of the ink cartridge is empty the LCD will display Cannot Print or B amp W Print Only You should only replace the actual ink cartridge when this message Cannot Print Of B amp W Print Only appears on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you to replace ink cartridge t
33. Jobs Check which jobs are in 47 the memory and lets you cancel chosen jobs The factory settings are shown in Bold with an asterisk 181 Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous Compatibility High Adjusts the modem speed 154 Continued Normal a hep resolve transmission problems Basic for VoIP Distinctive On Use with phone company 65 distincive ringing service Not available in Off allows you to have a voice 9 New Zealand number and fax number on the one phone line Faxability On If you have FaxAbility from 68 Telecom you can use this k as New Zealand Of function to store the only ringing pattern of your fax number And if you set in to On you should use the registered number only Call Waiting On If you have Call Waiting as 69 For New Zealand of well as FaxAbility set the only Call Waiting to On The factory settings are shown in Bold with an asterisk 27 182 Network menu Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP IP BOOT Method Auto Chooses the Seat BOOT method n that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masg 000 255 000 255 Gateway 000 255 Enter
34. No or Stop Exit 44 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast glass scan size overseas mode delayed fax timer polling transmission and real time transmission Press Fax The LCD shows es Resolution ScanSize Standard Auto O History Phone Book Press lt or gt to display a setting you want to change and press the setting then press the option you want Go back to to change more settings GY Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as a new default on page 47 Contrast If your document is very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document Press Fax Press lt 4 or gt to display Contrast Press Contrast 4 Press Auto Light or Dark R Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you
35. Polling only works with Brother fax machines If another person wants to retrieve a fax from your machine they will have to enter the secure code Press Fax Load your document Press lt 4 or gt to display Polled TX Press Polled TX Press Secure Enter a four digit number Press OK Press Mono Start OO 00000 If you are using the scanner glass the LCD will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No or Mono Start to send the document Place the next page on the scanner glass and press Mono Start Repeat and for each additional page Your machine will automatically send the fax 90 Copy Making copies 92 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in blue yf The LCD shows coy Quality Enlarge Tray Select a 301 Reduce Fe _ lt 1 No of Copies Press the number box directly and enter the number you want Also you can enter the number of copies by pressing or on the screen as shown above Press lt or gt to scroll through the Copy key options E Quality See page 93 Enlarge Reduce See page 94 Tray Select See page 98 Paper Type See page 97 Paper Size See page 98 Brightness See page 97 Contrast See page 97 Stack Sort See page 96 Page Layout See page 95
36. To exit without cancelling press No When you have finished press Stop Exit Setting your changes as a new default You can save the fax settings for Fax Resolution Contrast Preview Glass ScanSize andReal Time TX you use most often by setting them as default These settings will stay until you change them again Press Fax Press lt 4 or gt to choose the setting you want to change and then press the new option Repeat this step for each setting you want to change After changing the last setting press lt 4or gt to display Set New Default Press Set New Default Press Yes ooo Press Stop Exit 47 Chapter 5 Restoring all fax settings to the factory settings You can restore all the fax settings you have changed to the factory settings These settings will stay until you change them again Press Fax Press lt 4 or gt to display Factory Reset Press Factory Reset Press Yes Press Stop Exit Sending a fax manually Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax Note To send a multiple page fax use the ADF Press Fax Load your document To listen for a dial tone pick up the handset of an external telephone amp Dial the fax number using the dial pad You can also enter the fax number on the LCD by pressing Phone Book and Send a fax or you can press a One Touch key o
37. USB Flash memory drive Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with the following popular digital camera media CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card and USB Flash memory drives E Memory Stick Memory Stick PRO xD Picture Card CompactFlash a SD SDHC 22 mm or less 11 mm or less USB Flash memory drive E miniSD can be used with a miniSD adapter E microSD can be used with a microSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick PRO Duo can be used with a Memory Stick PRO Duo adapter E Memory Stick Micro M2 can be used with a Memory Stick Micro M2 adapter E Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash memory drive folder structure Your machine is designed to be compatible with modern digital camera image files and memory cards or USB Flash memory drive however please read the points below to avoid errors E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recogn
38. another touch tone telephone or fax machine ap Dial your fax number When your machine answers enter your remote access code 3 digits followed by x at once If you hear one long beep you have messages When you hear two short beeps press 9 5 4 Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter e Note You cannot use and as dial numbers However press if you want to create a pause O Press 9 0 when you have finished QO Hang up after you hear your machine beep 63 Voice operations Voice calls can be made either with an extension or external telephone by dialling manually or by using Quick Dial numbers Tone or Pulse Not Available for New Zealand If you have a Pulse dialling service but need to send Tone signals for example for telephone banking follow the instructions below Pick up the handset of the external telephone Press on the machine s control panel Any digits dialled after this will send tone signals When you hang up the machine will return to the Pulse dialling service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at an external telephone lift the handset of the external telephone and then press Hook to answer If you
39. are at an extension telephone you ll need to lift the handset during the F T Ring Time and then press 5 1 9 1 for New Zealand between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 x 9 1 for New Zealand 64 Telephone and External devices Fax Tel mode in Power Save condition When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive On See Power Save setting on page 27 Fax Tel mode does not work in the Power Save condition The machine will not answer telephone or fax calls and will keep ringing If you are at an external or extension telephone lift the handset and talk If you hear fax tones hold the handset until Fax Detect activates your machine If the other party says they want to send you a fax activate the machine by pressing 5 1 x 9 1 for New Zealand Telephone Service for Australia Telstra FaxStream Duet Distinctive Ring Telstra FaxStream Duet is an enhanced Public Switched Telephone Service PSTS offered by Telstra that allows you to have an additional number on one phone line with its own distinctive ring pattern Telstra FaxStream Duet is a call handling feature that helps users distinguish voice and facsimile calls With FaxStream Duet incoming calls to a fax number are announced by a different distinctive ring s
40. cable 2 Take out the memory card or USB Flash memory drive and put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Part of my photo is missing when printed Make sure that Borderless Printing and Cropping are turned off See Borderless printing on page 118 and Cropping on page 118 152 Network Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot print over the Network Make sure that your machine is powered on is online and in Ready mode Print a Network Configuration list see Reports on page 86 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Acti
41. code that allows you to call and access your machine from a remote location Remote Activation Code Press this code x51 91 for New Zealand when you answer a fax call on an extension or external telephone Remote Deactivation Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 9 1 for New Zealand Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo 223 Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format Scanning The process of sending an electronic image of a paper document into your computer Search An electronic numerical or alphabetical listing of stored One Touch Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialling You must press Phone Book the two digit code and Mono Start or Colour Start to start the dialling process Standard resolution 203 x 97 dpi It is used for regular size text
42. do not want to adjust any settings If you placed the document in the ADF or are making a poster the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Yes to scan the next page Place the next page on the scanner glass Press Mono Start or Colour Start to scan the document if you do not want to adjust any settings Repeat steps and for each page of the layout After all the pages have been scanned press No to finish 95 Chapter 11 If you are copying from the ADF insert the document face up in the direction shown below E 2in1 P lt _ jn fi E 2in1 L E 4in1 P If you are copying from the scanner glass place the document face down in the direction shown below E 2in1 P 4 lt es __ E 2in1 L EME E E 1to2 EE 1 2 E 4in 4 P A ea we a a a E 4in1 L pe OBI 415 lelie la 96 E Poster 2 x 2 You can make a poster size copy of a photograph E Poster 3 x 3 You can make a poster size copy of a photograph Sorting copies using the ADF You can sort multiple copies Pages will be sorted in the order 321 321 321 and so on Press Copy Load your document Enter the number of copies y
43. handset you are using just replace the handset Your machine will do the rest If Fax Detect is Off If you are at the machine and answer a fax call by lifting the handset press Mono Start or Colour Start then press Receive to receive the fax If you answered at an extension telephone press 5 1 x 9 1 for New Zealand See Operation from extension telephones on page 73 ah Note e If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the remote activation code 5 1 x91 for New Zealand e If you send faxes from a computer on the same telephone line and the machine intercepts them set Fax Detect to of f Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Fax Detect Press Fax Detect Press On or off 0000 6900 Press Stop Exit oa N Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter or Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size and Type on page 29 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Pres
44. lkeeedaws 50 FAL ONV gener een a a oe emer een ee a ee 50 Fax Telor a cats recaecade nie saeaeusnele wa icaadeeoeee eases 50 ON cash a se ceased ese eee tide Geis ae ce ote a a ae sees 50 External TAD escreta enaren ae erien arre raa e EErEE 50 Receive mode settings ics coeds ciacessedaeeteccarddemandansaciasureneeadgucde dsnisiveeesivecncsanunceoaucuse 51 Ring DCI AY vsirssit occas cera taeticGcausue seta e E er OaE EE Teer E 51 F T Ring Time Fax Tel mode onlly cccccceeceeeeee cece eeteeeeeeeeeeaeaeaeaeaeeaeaees 51 Fax DGG Ch oeeie ae e eE EROARE e a EEE e 52 Additional receiving Operations cccceeeececceneeceeeeeeeeeeeeeeeeeeeaeaaaaaaaeeeeeeeeeeeeeees 52 Printing a reduced incoming TAX cscccecercanciceut nisaiaaeceusnereiv ia iasecsdeacedenane 52 Setting Receiving Priority actistecs ses cetoseuconss misreeceetetu seca dh ondeene Le aecentaaenedslantade 53 Printing a fax from the Memory ses uctetcrectecnidd trvecey es iemtans abun eeidendaeauresedacuaduateds 54 Out of Paper Reception sediccscteteeesceaselieedeesscccueds dex ce tdceeamsnensanstnatentnenin Mesiensias 54 Memory Receive Monochrome OMly ccccccececeeeeeeeee teeter eeeeeeee seen eteteeetenenenes 54 Fax FOUN ANON sects ee ccecetcec eres seated aie ewan amen a eco iene 55 Fax Storage sisien E a etteetintee eee EE TIER ORE 55 PC Fax RECENO ase ia ee selec neve deere re iene EaI eer eapi Ees tE Ert 56 Changing the destination PC sssssssesesssssssees
45. operations a message will appear on the LCD See Changing Memory Receive Operations on page 58 Note When you receive a colour fax the machine will treat the data as a colour or monochrome fax depending on the Receive Priority setting See Setting Receiving Priority on page 53 Fax Forwarding When you choose Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive O Press Setup Receive QO Press A or Y to display Memory Receive Press Memory Receive Press Fax Forward Enter the forwarding number up to 20 digits by using the buttons on the LCD Press OK D Press Backup Print Onor Backup Print Off IMPORTANT e If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Backup Print On does not work when Fax Preview is set to On e The machine can store faxes approximately 24 hours if there is a power failure EEE aq Press Stop Exit Receiving a Fax Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another
46. or to press Stop Exit to cancel the operation To free up extra memory do the following E Turn off Memory Receive See Memory Receive Monochrome only on page 54 E Print the faxes that are in the memory See Printing a fax from the memory on page 54 When you getan Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 103 Chapter 11 104 Direct Photo Printing Printing photos from a memory card or USB Flash memory drive 106 Printing photos from a camera 123 PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 109 Scanning to a memory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan to a memory card or USB Flash memory drive on page 119 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 106 Printing photos from a memory card or
47. please see the Network User s Guide Viewing Documentation For Macintosh Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear KoKo 4 MEL Pro Suite z R k Start Here OSX Presto PageManager Utilities Documentation Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder amp Double click top html to view the Software User s Guide and Network User s Guide in HTML format lal English Click the documentation you want to read E Software User s Guide E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Mac OS X 10 2 4 or greater E Contro Center2 For Mac OS X 10 2 4 or greater E Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup G
48. press Yes and go to step 6 Place the next page on the scanner glass Press Mono Start or Colour Start The machine starts scanning the page Repeat steps and for each additional page Setting the scanner glass size for faxing To fax a A3 Letter Legal or Ledger size document from the scanner glass you need to change the glass scan size setting D Press Fax 2 Press lt or gt to display Glass ScanSize Press Glass ScanSize a Press A4 A3 Letter Legal or Ledger Note You can save the setting you use most often by setting it as default See Setting your changes as a new default on page 47 41 Chapter 5 Colour fax transmission Your machine can send a colour fax to machines that support this feature Colour faxes cannot be stored in the memory When you send a colour fax the machine will send it inreal time evenifReal Time TXis set to Off How to preview an outgoing fax You can preview a fax message before you send it You must set the Real Time Transmission and Polling RX to off before you use this feature Press Fax Press lt 4 or gt to display Preview Press Preview C Press On Load the document Enter the fax number using the dial pad You can also enter the fax number on the LCD by pressing Phone Book and Send a fax or you can press a One Touch key on the machine s control panel For details see How to Dial on page 75
49. printing the Print Quality Check Sheet and looking at the nozzle check pattern D Press D Press Test Print Press Print Quality amp Press Colour Start The machine begins printing the Print Quality Check Sheet O Check the quality of the four colour blocks on the sheet The LCD asks you if the print quality is OK Do one of the following E f all lines are clear and visible press Yes to finish the Print Quality check and go to step E f you can see missing short lines as shown below press No lt Black gt OK OK Poor The LCD asks you if the print quality is OK for black and three colours Press Yes or No Troubleshooting and Routine Maintenance The LCD asks you if you want to start Checking the print alignment cleaning S _ _ SEES Press Colour Start l l You may need to adjust the print alignment The machine starts cleaning the print after transporting the machine if your printed head text becomes blurred or images become faded After cleaning is finished press i Colour Start The machine starts printing the Print 0 ples ial Quality Check Sheet again and then return to step Press Stop Exit Press Alignment If you repeat this procedure at least five Press Mono Start or Colour Start times and the print quality is still poor The machine starts printing the replace the ink cartridge for the clogged Alignment Check Sheet Q Press Test Print
50. several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package e DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge 168 Cleaning the outside of the machine Clean the Touchscreen as follows IMPORTANT e To prevent activating the Touchscreen while cleaning put the machine into Power Save mode first by pressing the Power Save key DO NOT use any type of liquid cleaners including ethanol Clean the Touchscreen with a dry soft cloth Clean the outside of the machine as follows IMPORTANT e Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine e DO NOT use cleaning materials that contain ammonia e DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Pull the paper trays 1 completely out of Cleaning the scanner glass the machine as D Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened with a non flammable glass cleaner Wipe the outside of the machine with a soft cloth to remove dust In the ADF unit clean
51. tones short repeating beeps press Mono Start or Colour Start and choose Receive You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine See Fax Detect on page 52 50 External TAD External TAD mode lets an external answering device manage your incoming calls Incoming calls will be dealt with in one of the following ways E Faxes will be automatically received E Voice callers can record a message on the external TAD For more information see Connecting an external TAD telephone answering device on page 71 GY Note Do not turn off Distinctive Ring if you are subscribed to FaxStream Duet Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before itanswersin Fax Only or Fax Tel mode If you have external or extension telephones on the same line as the machine choose the maximum number of rings See Operation from extension telephones on page 73 and Fax Detect on page 52 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Ring Delay Press Ring Delay 96000 0000 Press the number of times the machine will ring before it answers 2 10 for Australia 1 10 for New Zealand 0 10 for some countries If you choose 0 the line will not ring at all Press Stop Exit Receiving a Fax
52. you connect a camera which is not using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error and Maintenance messages on page 155 126 Software Software and Network features 128 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh E Remote Setup E Faxing from your computer E PhotoCapture Center E Network Printing E Network Scanning E Wired and Wireless Network How to read HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows ah Note If you have not installed the software see Viewing Documentation on page 3 From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu Verion o 128 Software and Network features lick the heading you would like to view from the list at the left of the window TWORK USER S
53. 0 MB 400 MB Operating 10 2 4 10 4 3 FaxSend 4 40 100 G4 G5 Removable Ethernet G3 350M Hz Macos x OS Wireless PowerPC 512MB 1GB 10 4 4 or 802 11b g G4 G5 greater Intel Core Processor Conditions 1 Microsoft Internet Explorer 5 5 or greater For the latest driver updates visit 2 3 4 For WIA 1200 x 1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PC Fax supports black and white only and does not support Ledger A3 size paper PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for Windows XP Presto PageManager on the CD ROM supports Mac OS X 10 3 9 or higher For Mac OS X 10 2 4 10 3 8 Presto PageManager is available as a download from the Brother Solutions Center http solutions brother com All trademarks brand and product names are property of their respective companies 217 Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink Replacement Ink Cartridges Cartridge The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts This process will only happen once With all following ink cartridges you can print the specified number of pages
54. 000 OG Press Stop Exit 33 Secure Function Lock Secure Function Lock lets you restrict public access to certain machine functions Fax Copy Scan Print 1 and PCC This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings Before using the security features you must first enter an administrator password Access to restricted operations can be enabled by creating a restricted user Restricted users must enter a user password to use the machine Make a careful note of your restricted user password If you forget it please call your Brother dealer for service 1 Print includes PC Fax Send as well as all print jobs ah Note e Only administrators can set limitations and make changes for each user e When Print is disabled PC print jobs will be lost without notification e If Fax Tx is disabled you cannot use any functions in the Fax menu Fax Tx Fax Transmit Fax Rx Fax Receive e Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled 34 Security features Setting and changing the Administrator Password Setting the password The password you set in these steps is for the administrator This password is used to set up users and to turn Secure Function Lock on or off See Setting up and changing restricted users on page 36 and Turning Secure Function Lock on off on page 37 GY Note Make a careful note o
55. 13x18cm O 15x20cm Max Size QO If you do not want to change additional settings press E to print Press Colour Start 116 Adjusting Brightness Contrast and Colour Brightness Press Print Setting Press Aor Y to display Brightness Press Brightness Press lt or gt to make a darker or lighter print Press OK If you do not want to change additional settings press Press Colour Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid D Press Print Setting Press A or Y to display Contrast Press Contrast Press lt 4 or gt to change the contrast Press OK If you do not want to change additional settings press EF Press Colour Start to print Printing photos from a memory card or USB Flash memory drive Colour Enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower Press Print Setting Press A or Y to display Color Enhance Press Color Enhance Do one of the following E f you want to customize the White Balance Sharpness or Colour Density press On and then go to step E f you do not want to customize press Off Go to step QO Press white Balance Sharpness or Color Density QO Press lt 4 or gt to adjust the degree of the setting P
56. 2 Loading paper and documents 10 General setup 27 Security features 34 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific buttons on the machine s control panel or on the computer screen Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in Courier New font New identifies messages on the LCD of the machine General Information o gt PP wy Warnings tell you what to do to prevent possible personal injury Cautions specify procedures you must follow or avoid to prevent possible minor or severe injuries Electrical Hazard icons alert you to possible electrical shock Importants specify procedures you must follow or avoid to prevent possible damage to the machine or other objects Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features Improper Setup icons alert you to devices and operations that are not compatible with the machine Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advan
57. 2 External telephone When you are using an external or extension telephone the LCD shows Telephone Telephone and External devices Operation from extension telephones If you answer a fax call on an extension or an external telephone you can make your machine take the call by using the Remote Activation Code When you press the Remote Activation Code 5 1 x 9 1 for New Zealand the machine starts to receive the fax If the machine answers a voice call and pseudo double rings for you to take over use the Remote Deactivation Code 5 1 9 1 for New Zealand to take the call at an extension telephone See F T Ring Time Fax Tel mode only on page 51 If you answer a call and no one is on the line You should assume that you re receiving a manual fax If you answered at an extension telephone press 5 1 x 91 for New Zealand and wait for the chirp or until the LCD shows Receiving and then hang up Note You can also use the Fax Detect feature to make your machine automatically take the call See Fax Detect on page 52 Using a cordless external telephone If your cordless telephone is connected to the telephone line cord See External and extension telephones on page 73 and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Hook to send the call to the cordless h
58. 297 mm Weight 64 to 90 gsm 24 How to load documents IMPORTANT DO NOT pull on the document while it is feeding e DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped e DO NOT use cardboard newspaper or fabric with the ADF Instead use the scanner glass E Make sure documents written with ink are completely dry Unfold the ADF Document Support 1 and the ADF Document Output Support Flap 2 Fan the pages well Adjust the paper guides 1 to fit the width of your documents Loading paper and documents Place your documents face up top How to load documents edge first in the ADF until you feel them i touch the feed roller E Note To use the scanner glass the ADF must Yj g Note be empty Insert A4 Letter documents short edge first 1 Lift the document cover Using the document guidelines on the left and top place the document face down in the upper left corner of the scanner glass m E CELE ASILGRI IMPORTANT DO NOT leave thick documents on the scanner glass If you do this the ADF may jam S Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book one page at a time Document Sizes Supported Length Up to 431 8 mm Width Up to 297 mm Weight Up to 2 kg Close the document cover IMPORTANT If you are scanning a boo
59. 3 Secure Feed See Secure Paper Feed mode for A3 size Short Grain Paper on page 30 If you are printing from a computer change the paper size to A3 Long Grain in the driver See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM The machine prints blank pages Clean the print head See Cleaning the print head on page 172 Make sure that you are using Brother Original Innobella ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 173 Printed text or images are skewed Make sure the paper is loaded correctly in the paper tray and the paper side guides are adjusted correctly See Loading paper and other print media on page 10 Make sure the Outer Rear Cover and Inner Rear Cover are closed correctly Smudged stain at the top centre of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other print media on page 20 Smudged stain at the right or left corner of the printed page Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other print media on page 20 Don t handle the paper until the ink is dry Make sure that yo
60. 9 0 to stop Remote Access when you have finished QO Hang up e Note If your machine is set to Manual mode and you want to use the remote retrieval features wait for about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds This function may not be available in some countries e g Australia 61 Remote Fax commands Chapter 6 Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by x the system will give two short beeps and you must enter a remote command Remote commands Operation details 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear 4 Fax Forwarding number three short beeps the change was not accepted because something has not been set up for example a Fax 6 Fax Storage Forwarding number has not been registered You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 63 Once you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 63 3 Erase faxes
61. Each colour has its own correct position Insert the ink cartridge in the direction of the arrow on the label innobella M Troubleshooting and Routine Maintenance QO Gently push the ink cartridge until it clicks and then close the ink cartridge cover The machine will automatically reset the ink dot counter aH Note e If you replaced an ink cartridge for example Black the LCD may ask you to verify that it was a brand new one for example Did You Change Black For each new cartridge you installed press Yes to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one be sure to press No If the LCD shows No Cartridge or Cannot Detect after you install the ink cartridges check that the ink cartridges are installed correctly A CAUTION If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned 167 IMPORTANT DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge e DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink gets on your skin or clothing immediately wash it off with soap or detergent If you mix the colours by installing an ink cartridge in the wrong position clean the print head
62. For more information about the replacement consumables visit us at www brother com pageyield Replacement lt Standard Black gt LC67BK lt High Yield Black gt LC67HY BK Consumables lt Standard Cyan gt LC67C lt High Yield Cyan gt LC67HY C lt Standard Magenta gt LC67M lt High Yield Magenta gt LC67HY M lt Standard Yellow gt LC67Y lt High Yield Yellow gt LC67HY Y What is Innobella Q Innobella is a range of genuine consumables offered by Brother DA The name Innobella derives from the words Innovation and innobella Bella meaning Beautiful in Italian and is a representation of the ay innovative technology providing you with beautiful and long lasting print results When you print photo images Brother recommends Innobella glossy photo paper BP71 series for high quality Brilliant prints are made easier with Innobella Ink and paper 218 Specifications Network LAN LAN You can connect your machine to a network for Network Printing Network Scanning PC Fax Send PC Fax Receive Windows only and Remote Setup 1 Also included is Brother BRAdmin Light Network Management software Support for Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN Protocols TCP IP for IPv4 ARP RARP BOOTP DHCP APIPA Auto IP Ne
63. Mass Storage standard you can connect your camera in storage mode This enables you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 123 GY Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode Printing photos from a camera Printing Images E Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Dp Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface amp Turn on the camera Follow the steps in Print Images on page 109 IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface 125 Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems Mout of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if
64. OK If you do not want to adjust the transparency or have finished adjusting it press OK and remove the watermark document that you scanned Go to step E f you want to use data from a media card or USB Flash memory drive as the watermark insert the media card or USB flash memory drive After Photo Capture stops blinking press Media The image will be shown on the LCD Press the image you want to use for the watermark Change other watermark settings from the available options as needed Press OK Go to step IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on the card a bn 100 Press OK to confirm to use watermark Load your document Enter the number of copies you want If you do not want to change additional settings press Mono Start or Colour Start Duplex 2 sided copying Tray 1 only You can reduce the amount of paper used for copies by copying on both sides of the paper We recommend you load your document in the ADF for duplex copying For 2 sided documents and books use the scanner glass long edge flip Portrait Ra Landscape 1 2 short edge flip Portrait FE 2 Landscape A m GY Note e Fit to Page Page Layout Book Copy and Watermark Copy are not available with Duplex Copy
65. Press the check box of the number you want to delete to uncheck it Press OK to confirm Press OK 8O0 6 000 0000 Press Stop Exit 83 Chapter 8 Combining Quick Dial numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as One Touch and Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination You can even include manual dialling using the dial pad See Storing Speed Dial numbers on page 79 For example you might have stored 555 on Speed Dial 03 and 7000 on One Touch 02 You can use them both to dial 555 7000 if you press the following keys amp D Press Phone Book Press 03 Note Speed Dial numbers start with One Touch numbers start with Press Send a fax Press Phone Book Press 02 Press Send a fax 00000 Press Mono Start or Colour Start You will dial 555 7000 84 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Phone Book press 03 press Send a fax andthen press 7001 using the dial pad E Not
66. This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug 10 Do not place anything on top of the power cord including this machine Do not allow the power cord to be stepped on 11 If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating 12 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 13 Do not touch a document during printing 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product 15 Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Please refer all servicing to our Authorized Service Personnel A list of Authorized Service Centres has been included for your convenience or you may contact the Brother Dealer for Service 143 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions E f the power cord is damaged or frayed E f t
67. Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner glass on page 169 150 Handling Incoming Calls Troubleshooting and Routine Maintenance Difficulty Suggestions The machine Hears a voice as a CNG Tone If Fax Detect is set to on your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Fax Detect to off See Fax Detect on page 52 Sending a fax call to the machine If you answered on an external or extension telephone press your Remote Activation Code the factory setting is 5 1 x 9 1 for New Zealand When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID an alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM Error Correction Mode feature should help overcome thi
68. a favourite You can set up to three favourites Press Copy Choose the copy option and settings you want to store Press lt 4 or gt to display Favorite Settings Press Favorite Settings Press Store GY Note Set Watermark Copy to Off or Template when storing Favorite Settings Press the location where you want to store your setting for Favorite 1 Favorite 2 Of Favorite 3 amp Do one of the following E f you want to rename your setting press G to delete characters Then enter the new name up to 12 characters Press OK See Entering Text on page 205 E f you do not want to rename your setting press OK Retrieving your favourite setting When you are ready to use one of your favourite set of settings you can recall it Press Copy 2 Press Favorite Press the favourite setting you want to retrieve Rename your favourite setting After you stored your favourite setting you can rename it Press Copy Press lt 4 or gt to display Favorite Settings Press Favorite Settings Press Rename Press the favourite setting you want to rename Enter the new name up to 12 characters See Entering Text on page 205 00000 Press OK Making copies Out of Memory message If you get an Out of Memory message while scanning a multi page document you will have the option to press Mono Start or Colour Start to copy the pages scanned so far
69. aller ID on page 67 See Caller ID on page 69 See Caller ID For Singapore and Hong Kong on page 71 No Cartridge An ink cartridge is not installed correctly Take out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 165 No File The memory card or USB Flash memory drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 157 Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray Do one of the following Refill the paper in the paper tray and then press Mono Start or Colour Start E Remove the paper and load it again and then press Mono Start or Colour Start The paper is jammed in the machine Remove the jammed paper by following the steps in Printer jam or paper jam on page 162 If you see this error often when making a duplex copy or duplex print the paper feed rollers may be stained with ink Clean the paper feed rollers See Cleaning the paper feed roller on page 170 The outer rear cover or inner rear cover may not be closed properly Open the outer rear cover and inner rear cover Then close the inner rear cover and outer rear cover Make sure they are closed properly No Response Busy The number you dialled does not answer or is b
70. an electrical socket that is easily accessible In case of an emergency you must unplug the power cord from the electrical socket to shut off the power completely A This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source or inverter If you are not sure contact a qualified electrician 132 Safety and Legal A Always make sure the plug is fully inserted A DO NOT use the machine if the power cord is frayed or damaged doing so may cause a fire A When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak DO NOT dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions A CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury 133 DO NOT put your hands in front of the machine under the scanner cover Doing this ma
71. an only use plain paper sizes A3 Make sure that the triangular marks 3 A4 Ledger Letter Legal or Executive in on the paper side guides 1 and paper Tray 2 length guide 2 line up with the mark for the paper size you are using Pull the paper tray completely out of the machine 13 Chapter 2 O Gently put the paper into the paper tray a print side down and top edge in first If you are using A3 Ledger or Legal size Check that the paper is flat in the tray paper press and hold the universal guide and below the maximum paper release button 1 as you slide out the mark 1 front of the paper tray ie oad Gently adjust the paper side guides with j both hands to fit the paper stack f Make sure the paper side guides touch Fan the stack of paper well to avoid the sides of the paper paper jams and misfeeds IMPORTANT Always make sure that the paper is not curled IMPORTANT Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Loading paper and documents Put on the paper tray cover D Pull tray 1 out of the machine Press and hold the universal guide release button 1 as you slide out the front of the paper tray Slowly push the paper tray back into the machine Do one of the following E f you are using Ledger Legal or A3 size paper go to step E f you are using Letter size paper
72. and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution Mono only 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings 224 Tone Not available in New Zealand A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date time and number User Settings A printed report that shows the current settings of the machine A Access codes storing and dialling 84 ADF automatic document feeder 24 40 Answering machine TAD 6668 71 connecting te cet eect ae sces serach pcendeeey bys 72 Apple Macintosh See Software User s Guide on the CD ROM Automatic fax receive sssessssnnrnnrerrerenesssrsnn nnne 49 Fax Detect cisdesetomaideGesmencesivrmeruadeaens 52 B Broadcasting seeseeeeeeeneeesseeseerrrrr renerne 43 setting up Groups for esssessseseseseseseeeee 82 C Caller ID Caller ID history seesesesnnseseeeeeeeennnnnnnn 76 Caller ID History repor
73. andset 73 Chapter 7 Using remote codes Remote Activation code If you answer a fax call on an extension telephone you can tell your machine to receive it by dialling the Remote Activation Code 51 x 91 for New Zealand Wait for the chirping sounds then replace the handset See Fax Detect on page 52 Your caller will have to press Start to send the fax If you answer a fax call at the external telephone you can make the machine receive the fax by pressing Mono Start and choose Receive Remote Deactivation code If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T Ring off by pressing 5 1 91 for New Zealand make sure you press this between the rings If the machine answers a voice call and pseudo double rings for you to take over you can take the call at the external telephone by pressing Hook Changing the remote codes If you want to use Remote Activation you have to turn on the remote codes The preset Remote Activation Code is 5 1 91 for New Zealand The preset Remote Deactivation Code is 5 1 9 1 for New Zealand If you want to you can replace them with your own codes Press MENU Press A or Y to display Fax Press Fax 74 D Press A or Y to display Setup Receive Press Setup Receive QO Press A or Y to displ
74. ange After changing the last setting press Aor Y to choose Set New Default Press Set New Default 4 Press Yes to confirm QO Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Print Setting Press A or Y to display Factory Reset Press Factory Reset Press Yes to confirm Press Stop Exit Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Scan to m Scan to Scan to Scan to S Scan to File Media we FTP Press Scan to Media If you are not connected to your computer only the Scan to Media selection is available on the LCD See Scanning for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options 119 Chapter 12 How to scan toa memory card or USB Flash memory drive You can scan monochrome and colour documents onto a memory card or USB Flash memory drive Monochrome documents will be stored in PDF PDF or TIFF TIF file formats Colour documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on
75. annot receive a fax with Mono Start or Colour Start You cannot receive a fax automatically if you have set the receive mode to Fax Tel Set before you switch off the machine Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last by default 0000 OS Fax Scan Copy Photo Capture Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Mode Timer Press Mode Timer Press 0 Sec 30 Secs 1 Min 2 Mins 5 Mins oroff Press Stop Exit Paper settings Paper Size and Type When you load a different size of paper in Tray 1 or Tray 2 you will need to change the paper size setting in the machine at the same time To get the best print quality set the machine for the type of paper you are using You can use seven sizes of paper for printing copies A3 A4 A5 10 x 15 cm 4 x 6 in Ledger Letter and Legal and five sizes for printing faxes A3 A4 Ledger Letter and Legal Press MENU Press A or Y to display General Setup Press General Setup Press Tray Setting Press Tray 1 or Tray 2 Do one of the following E If you chose Tray 1 press lt or gt to display th
76. antages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services money lending services or provide confidential information can protect themselves from false orders or acceptance of false identification At Home Residential customers can protect themselves from unwanted calls How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the caller s phone number or name if available Once you answer the call the caller s ID disappears You will see up to the first 20 characters of the number and name if available on the display See How to print a report on page 86 Ea Note e If ID Unknown appears on the display it means that the call came from outside your caller ID service area e If ID Withheldappears on the display it means the caller intentionally blocked the transmission of his her ID 1 Depends on network function 69 Chapter 7 Telephone Service for Some Countries Distinctive Ring For Singapore and Hong Kong This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies which allows you to have several telephone numbers on one phone line Each phone number has its own Distinctive Ring pattern so you will know which phone number is ringing This is one way you ca
77. anually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to a number you recently dialled you can press Redial Pause and choose one of the last 30 numbers from the Outgoing Call List Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minute intervals Press Redial Pause Q Press the number you want to redial Press Send a fax B Press Mono Start or Colour Start Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass 75 Chapter 8 Outgoing Call history The last 30 numbers you sent a fax to will be stored in the outgoing call history You can choose one of these numbers to fax to add to One Touch or Speed Dial or delete from the history D Press Redial Pause You can also press History Press the Outgoing Call tab amp Press the number you want Do one of the following E To send a fax press Send a fax Press Mono Start or Colour Start E f you want to store the number press More and then press Add to Speed Dial or Add to One Touch Dial See Storing One Touch numbers from Outgoing Calls on page 78 or Storing Speed Dial numbers from Outgoing Calls on page 80 E f you want to delete the number from the Ou
78. aper Tray 2 250 Sheets 80 gsm 1 This depends on printing conditions 207 Print media Paper Input Paper Output Paper Tray 1 E Paper type Plain paper inkjet paper coated paper glossy paper 2 transparencies 1 and C5 Com 10 DL Monarch and JE4 envelopes E Paper size Ledger A3 Letter Legal Executive A4 A5 A6 JIS B4 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 10x15cm Photo L 89x127mm Photo 2L 13x18cm Index card and Postcard Width 89 mm 297 mm Length 127 mm 431 8 mm For more details see Paper weight thickness and capacity on page 23 E Maximum paper tray capacity Approx 100 sheets of 80 gsm plain paper Paper Tray 2 E Paper type Plain paper E Paper size Ledger A3 Letter Legal A4 JIS B5 JIS B4 EXE Width 182 mm 297 mm Length 257 mm 431 8 mm For more details see Paper weight thickness and capacity on page 23 E Maximum paper tray capacity Approx 250 sheets of 80 gsm plain paper Up to 50 sheets of A4 plain paper face up print delivery to the output paper tray Use only transparencies recommended for inkjet printing For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging 208 See Paper type and size for each operation on page 22 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Print
79. are subject to change without prior notice 210 Copy Colour Monochrome Document Size Copy Speed Multiple Copies Resolution Duplex 1 Specifications Yes Yes ADF Width 148 mm to 297 mm ADF Length 148 mm to 431 8 mm Scanner Glass Width Max 297 mm Scanner Glass Length Max 431 8 mm Copy Width Max 291 mm Monochrome Up to 23 pages minute A4 paper 1 Colour Up to 20 pages minute A4 paper Stacks Sorts up to 99 pages E Scans up to 1200x1200 dpi E Prints up to 1200x1200 dpi E Paper type Plain paper E Paper size A4 A5 Letter E Paper Tray Paper Tray 1 Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document 211 PhotoCapture Center Compatible Media 1 CompactFlash 4MB 8GB Type I only Type 2 and Microdrive are not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick PRO Memory Stick Duo with adapter Memory Stick Micro M2 with adapter SD SDHC 3 microSD with adapter miniSD with adapter xD Picture Card 4 USB Flash memory drive Resolution Up to 1200 x 2400 dpi File Extension Media Format DPOF EXIF DCF Image Format Photo Print JPEG Scan to Media JPEG PDF Colour TIFF PDF Mono Number of Files Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted Folder Fi
80. are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message will also appear if you connect a broken device to the USB direct interface 122 Printing photos directly from a PictBridge camera as PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos directly from a digital camera without PictBridge on page 125 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature Printing photos from a camera Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depend
81. ax sending Troubleshooting and Routine Maintenance Error and Maintenance messages As with any sophisticated office product errors may occur and consumable items may need to be replaced If this happens your machine identifies the error and shows an error message The most common error and maintenance messages are shown below You can correct most errors and routine maintenance by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action B W Print Only One or more of the colour ink cartridges have reached the end of their life While this message appears on the LCD each operation works in the following way E Printing If you click Greyscale in the Advanced tab of the printer driver you can use the machine as a monochrome printer for approximately four weeks depending on the number of pages you print E Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in monochrome Duplex copy is not available when this message appears E Faxing If the paper type is set to Plain Paper or Inkjet Paper the machine will receive and print the faxes in monochrome If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as monochrome If the paper type is set to Other Glossy or Brother
82. ay Remote Codes Press Remote Codes Press On or Of f Do one of the following E If you want to change the Remote Activation Code enter the new code Press OK go to step E If you do not want to change the Remote Activation Code press OK go to step Do one of the following E If you want to change the Remote Deactivation Code enter the new code Press OK go to step E f you do not want to change the Remote Deactivation Code press OK go to step D Press Stop Exit GY Note e If you are always disconnected when accessing your external TAD remotely try changing the Remote Activation Code and Remote Deactivation Code to another three digit code using the numbers 0 9 x e Remote Codes might not work with some telephone systems How to Dial Manual dialling Press all of the digits of the fax or telephone number using the dial pad EEREN JEED ao One Touch Dialling Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialling Speed Dialling D Press Phone Book Press the two digit number you want to call You can also display the numbers in alphabetical order by pressing on LCD E Note If the LCD shows Not Registered when you enter a One Touch or Speed Dial number a number has not been stored at this location Dialling and storing numbers Fax Redial If you are sending a fax m
83. cal socket Choose a location where the temperature remains between 10 C and 35 C WARNING DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply v A CAUTION Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Avoid interference sources such as other cordless telephone systems or speakers DO NOT tip the machine or place it on any tilted surface Doing this may cause ink spillage and internal damage to your machine 130 Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance E Note If there are faxes in the machine s memory you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours To print the faxes in memory see Printing a fax from the memory on page 54 To save the faxes in memory see Transferring faxes to another fax machine on page 160 or T
84. cc eeeeseeeeeeeees 80 Changing or Deleting One Touch or Speed Dial names or numbers 81 Setting up groups for broadcasting ccccccccceceeeeeeeeeeeeeeeeeeeeeteteeeteeeeeeeenees 82 Combining Quick Dial NUMbETS cceeee eee ee rerne eee eee eee ee eee eeeeaaaaaeaeaeaeees 84 9 Printing Reports 85 Fax FS stno bea petde ck resets eden neds eE Ee Ep E E Ee EE EEEE ER 85 Transmission Verification Report sssssseseseseseeeeretnrrrrrrrrrrrnrnnnnnnnnensreneneent 85 Fax Journal activity report ccncctctetatedanciendapsioevsevneguasaundindieusaasdusaesotelemeduets 85 REPONS oeseri e ence e E EE nde are EEE oor saves ERa Aa 86 How to printa TS POM ecien ei Eee e EER EEFE EREE EEEIEE e e aE 86 10 Polling 87 Polling overview ca aa ae ek ete eee eee 87 Polling TS IY a ce aa st nein ces ee cise clei in ct ors cat De dose ces EREE EE EEEE 87 Setup to receive OMIM Gee aues ce tacteee aces iatuvetecndidecd hccettaatoipeaveaudtuetecledabdssaeebees 87 Setup to receive polling with secure code 0 ce ececceeeeeeeeeeeeeeeeeeeteteeteteteeteeees 87 Setup to receive delayed polling c ccsccececeeceeceaeaeeeeeeeeececeeeeseeeeeteneees 88 Sequential polling Monochrome only cccccceceeeeeeeeeeeeeeeeeeeeteeteeeeeeeeeees 88 Cancelling a Sequential Polling JOD 20 0 0 cceccceeceeceeeeeeeee eect eee eeteeeeeeeeeeeeeeees 89 Polled transmit Monochrome only cccccccceeeeeeeeeeeeeeeeeeeeteeete
85. ce for Australlia cccccccccccccceecececeeeeeeeeeeeee eee eee eeseeeseeeaeaeaeeees 65 Telstra FaxStream Duet Distinctive PING a ceessuscscxeue ca heedescerauwackere tacnent 65 Caller IDe a EE aE EER ERE 67 How Does the Caller ID Work sssssssssssssenrsrersrsssrsesrrtrtttttttrrrrrrrrrrnnnrrnnnn nn 67 The Caller ID is Stored in Your Machine Memory sssssessssssssssesererrrrrereenee 67 Telephone Service for New Zealand cccccceccececececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeenees 68 FP NY eericarenee EEE EEEE EARTE 68 Caller D spann n e a E eE EEE 69 How Does the Caller ID Work sssssesssssenrsrsrsrsesesestrtrtrtttttrrrrrtrenrnnnnrnnnnnne 69 Telephone Service for Some Countries c ccceccccceeceneneeecececeeeeeeeeeeeeeeneees 70 Distinctive Ring For Singapore and Hong Kong c ccccececeeeeeeeeeeeeeeetees 70 Caller ID For Singapore and Hong Kong 2 cceeeeeeeeeeeeeeeeeeeeeeeeeeaaeaeeees 71 Connecting an external TAD telephone answering device ceeeeeeeeees 71 CONS GN ose ccna a drs snes denne deena cena E aE a EN enue 72 Recording outgoing message OGM on an external TAD 0 ccccceee 72 Multi line connections PABX 2c ceceeceeeeeeee teen teeta eeeaeeaeaeaeaeaeaeaaeeeaneeeees 72 External and extension telephones 2 ccccccceceeseeeeeeeeeeeeeceeeeeeeenaeeeeeeeeeeeetees 73 Connecting an external or extension telephone
86. ced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive If the model name screen appears click your model name General Information If the language screen appears click your language The CD ROM main menu will appear Macromedia Flash Player 8 Multi Function Center Top Menu e Initial Installation ri Network Utilities Additional Applications EB Documentation Brother Support amp On Line Registration a Note If this window does not appear use Windows Explorer to run the start exe program from the root directory of the Brother CD ROM CD Click Documentation Click the documentation you want to read HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer E PDF documents User s Guide for stand alone
87. chine makes the polling call at the time you entered 88 Sequential polling Monochrome only Sequential polling lets you request documents from several fax machines in one operation D Press Fax D Press lt 4 or gt to display Polling RX Press Polling RX Press Standard Secure or Timer Do one of the following E f you chose Standard go to step E f you chose Secure enter a four digit number press OK go to step E f you chose Timer enter the time 24 hour format you want to begin polling and press OK go to step Press lt 4 or gt to display Broadcasting Press Broadcasting Do one of the following E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Phone Book Press to choose Alphabetical Order or Numerical Order Press A or Y to select a number Press OK Note One Touch Dial locations begin with Speed Dial locations begin with After you have entered all the fax numbers by repeating steps press OK Press Mono Start The machine polls each number or group in turn for a document Press Stop Exit while the machine is dialling to cancel the polling process Cancelling a Sequential Polling Job D Press Stop Exit Do one of the following E To cancel the entire sequential polling job press E To cancel the current job press the button that displays the number being dialled Go
88. cing the ink cartridges ages choo its ea eeeetde dese dee teenie accede 165 Cleaning the outside of the machine eee eeeeeeeeeeeeceeeeeeceaeeeeeeeeeeeeeeeeeeeees 168 Cleaning the scanner glass cc ccscscc csccesccechcectdeenecececvenhscueecesenndehieedceuensensenstcn 169 Cleaning the machine s printer platen 2 0 0 0 ccc cceeeeccceeeececeeceeeeeeeeeeseeeeeeteeeees 170 Cleaning the paper feed roller 2 0 0 ceeeeecccccececeecececeeeeeeeeeeeeeeeeeeteteeeneneeeaees 170 Cleaning the paper pick up roller ccceseeeeeeececeeeeceeeeeeeeeeaeeeeeeeeeeeeeeeeeees 171 Cleaning the print head estas ceadepteedan donee wakarudhtts aa deetele sh aavgruatussdemeecaeereens 172 Checking the print quality seccecccecccncscnrsenernennesctaaciatctaccacacecencscenvesvateccnsdentanen 172 Checking the print alignment nsssnsenenenneeene den chek Decree OG cadeabandidelevag 173 Checking the ink volume ecec cece cece cece eeeeeee eee aaeaeaeaeeaeaeeaecececeeeeeeeeeeees 174 Machine Information verussuteeeiateauctaeverccbineteddSccceSeaGeredarltoledeatocedeccestteivedehiuerandestes 174 Checking the serial MUMDET c c cc cecceee cece ee eeeaeaeaeeeeaeeeeeeceeeeeeeeeeeeees 174 Packing and shipping the machine ecceeeeeeee tener ee eeeeeeeseeeeeeeeneeeeeeeees 174 viii C Menu and Features 177 On screen prograMMiNg sirieni ea e er a ea ern p r pE ERE S 177 BUS ND TAN ci ance ds ccc cs eee ch one ee
89. connected on the same line as the machine Yes No Are you using the voice message function of an external telephone answering device Do you want the machine to answer fax and _ _ Manual telephone calls automatically No No Fax Only Fax Tel External TAD Yes To set a receive mode follow the instructions below Press MENU Press Aor Y to display Initi Press Initial Setup Press A or Y to display Recei al Setup ve Mode Press Receive Mode Press Fax Only Fax Tel 1 Press Stop Exit External TAI D or Manual The LCD will display the current receive mode 49 Chapter 6 Using receive modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 51 Fax only Fax only mode will automatically answer every call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T Ring to tell you to pick up the line The F T Ring is a fast double ring made by your machine See F T Ring Time Fax Tel mode only on page 51 and Ring Delay on page 51 Manual To receive a fax in manual mode lift the handset of an external telephone When you hear fax
90. copy of your sales docket and contact the Support Centre for location of the nearest Authorised Warranty Centre AWC Support For technical support for your Brother Product other than what you can resolve through the User s Guide please visit our website or our solutions website for FAQs Troubleshooting Drivers amp Software or contact the Product Support Centre for any technical or customer care support enquiry Product Support Centre Australia Brother International Aust Pty Ltd Phone 02 8875 6000 Fax 02 9870 7223 Email productsupport brother com au Web Site www brother com au Solutions Site http solutions brother com Orother Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries
91. d Type on page 29 2 Also check that the machine is set to use the tray with the paper size you want See Tray use in Copy mode on page 29 and Tray use in Fax mode on page 30 3 Make sure you loaded the paper in a Portrait position as shown in the label on the tray 4 Duplex copy After you have checked the above settings and the paper position press Mono Start or Colour Start to continue printing 159 Error animations Display Error animations display step by step instructions when paper gets jammed You can read the steps at your own pace by pressing to see the next step and lt 4 to go back If you do not press a key after 1 minute the animation starts running automatically again Note You can press lt 4 or gt to pause the auto animation and go back to step by step mode Transferring your faxes or Fax Journal report If the LCD shows E Unable to Clean XX E Unable to Init XX E Unable to Print XX E Unable to Scan XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 160 or Transferring faxes to your PC on page 160 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 161 ah Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect
92. d from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified time later Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax 221 ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension t
93. dth 148 mm to 297 mm ADF Length 148 mm to 431 8 mm Scanner Glass Width Max 297 mm Scanner Glass Length Max 431 8 mm Scanning Width Up to 291 mm Greyscale 256 levels Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 214 Printer Printer Driver Resolution Print Speed Printing Width Borderless Duplex Duplex print is not supported Based on Brother standard pattern A4 size in draft mode When you set the Borderless feature to On Specifications Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Up to 1200 x 6000 dpi 1 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Colour 450 x 300 dpi Mono Up to 35 pages minute Mono Up to 28 pages minute Colour 2 291 mm 297 mm 3 A3 size Ledger A3 Letter A4 A6 B4 Photo 10x15 cm Photo L 89x127 mm Photo 2L 13x18 cm Index Card Postcard 4 E Paper type Plain paper E Paper size A4 A5 A6 Letter Executive JIS B5 E Paper Tray Paper Tray 1 See Paper type and size for each ope
94. duct descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Table of Contents Section General 1 General Information 2 Using the documentation ccceeeeceeceeeceesenneeeeeeeeeeeeeeeeeenaesaaeaeeeneeeeneeeaeaeaees 2 Symbols and conventions used in the documentation cssceeeeeeeeeeeees 2 Accessing the Software User s Guide and Network User s Guide 008 3 VIB WING DO CUITISITIANON asc speci ccdecaaticsiccdiccd ccancauhepehtetedecnuderddedeceuyiineaebiemseupetneleds 3 Accessing Brother Support For Windows P E ee ee 5 Control panel OV GIVI ss cstes tee epeei eE Ear EEE ERER EEE EEE E 6 LCD SCPORII INGICAM ON Sos veseatyrede cee peneana rn aoia ianiai EEEa 8 Basic Operations ceense e a e EET Ea 9 2 Loading paper and documents 10 Loading paper and other print media snnssnssessnenenesersrssrssrrnr rrn rrnnerrsrsrnsnr nnne 10 Loading paper in paper tray 1 o cc cececeseeeeeceee cece ceeceeeeeeeeeeeeeee ee eteteteeeneneees 10 Loading paper in paper tray He ice secwscesseus ic
95. due 138 Important Information for New Zealand ccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeaees 140 Important Safety Instructions csc aces cantcse ee epeuss tend inber ey ivadoeceregecaen aces 140 Important Information for Some Countries ccececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaees 143 Important Safety Instructions ioe cise cece chececretbicinedetecteeseunseeureuenaiteeteussesacna Gant 143 Legal limitations for COPYING scsexe edie sece sce saauc ce vascccndseedcansutsaccansendeineduniveeamadanblewcal 145 TASTES ieren arrra a e Ere E a araeir 146 B Troubleshooting and Routine Maintenance 147 Troubleshooting srine ana aeae ne ree ia 147 If you are having difficulty with your machine ssessssseenenenesssssserererresss 147 Dial Tone SSC ee csc ee eee 154 Telephone line interference cccceecececeeeeeeeececeeeeeaaaeaaeaeaeaaeceaeeeeeeeeeeeeees 154 Error and Maintenance MeSSaQES cceccecceceeeeeeece tener eeeeeeeeeaeeeaeeeeeneeeeeeeees 155 Error animations Display as oo cesses srce ds tceaee te cep bel cede ac td an iaeeenenckceuSeccueenaceacead 160 Transferring your faxes or Fax Journal report cceeeeeeecceeceeeeeeeeeeeeeeees 160 D c ment ja cece eccrine pee dasrcticige ceed ecenceenetndpe cee aE 161 Printer jam or paper jam sh cet eet traces atatenreabendect eateries 162 Routine GINS IING Si dnccc sacs ens atch teas tctecetaad pecehen dachse bucaeeceecestncrsnccseseasassead 165 Repla
96. during printing 20 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 21 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 22 Unplug this product from the mains power and telephone line sockets and refer servicing to qualified Service Personnel under the following conditions E f the power cord is damaged or frayed E If liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 23 This unit will only work in conjunction with a tone signalling DTMF telephone but some telephones are not compatible Since noise or speech from the telephone can upset dialling from this unit errors may result if the devices are
97. e If you must wait for another dial tone or signal at any point in the dialling sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay Fax reports You need to set up the Transmission Verification Report and Journal Period using the MENU keys Transmission Verification Report There are several settings available for the Transmission Verification Report E On Prints a report after every fax you send E On Image Prints a report after every fax you send A portion of the fax s first page appears on the report Off Prints a report if your fax is unsuccessful due to a transmission error The report will also print if the receiving machine modifies the size of the document you fax off is the default setting Off Image Prints a report if your fax is unsuccessful due to a transmission error The report will also print if your fax is successful but the receiving machine modifies the size of the document you fax A portion of the fax s first page appears on the report Off2 Prints a report only if your fax is unsuccessful due to a transmission error Of 2 Image Prints a report only if your fax is unsuccessful due to a transmission error A portion of the fax s first page appears on the report Press MENU Press Aor Y to display Fax Press Fax Press A or Y to display Report Setting Printing Reports Offt iIm
98. e Transparencies Letter 215 9 x 279 4 mm 8 1 2 x 11 in Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes Legal 215 9 x 355 6 mm 8 1 2 x 14 in Yes Yes A5 148 x 210 mm 5 8 x 8 3 in Yes Yes 22 Paper weight thickness and capacity Loading paper and documents Paper Type Weight Thickness No of sheets Cut Plain Paper 64 to 120 gsm 0 08 to 0 15mm 100 1 Snee Cray 2 64 to 105 2 Plain Paper gsm 0 08 to 0 15 mm 250 Inkjet Paper 64 to 200 gsm 0 08 to 0 25 mm 20 Glossy Paper Up to 220 gsm Up to 0 25 mm 203 Cards Photo Card Up to 220 gsm Up to 0 25 mm 203 Index Card Up to 120 gsm Up to 0 15 mm 30 PostCard Up to 200 gsm Up to 0 25 mm 30 Envelopes 75 to 95 gsm Up to 0 52 mm 10 Transparencies 10 1 2 3 Up to 100 sheets of 80 gsm paper Up to 250 sheets of 80 gsm paper BP71 260 gsm paper is especially designed for Brother inkjet machines 23 Chapter 2 Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 50 pages and feeds each sheet individually Use standard 80 gsm paper and always fan the pages before putting them in the ADF Recommended environment Temperature 20 C to 30 C Humidity 50 to 70 Paper 80 gsm Document Sizes Supported Length 148 to 431 8 mm Width 148 to
99. e You can only use plain paper sizes A4 A5 A6 and Letter e Make sure to use Tray 1 to make Duplex Copy See Tray use in Copy mode on page 29 Press Duplex Copy on the machine s panel Press On to turn on the duplex setting Press Portrait Long edge flip Portrait Short edge flip Landscape Long edge flipor Landscape Short edge flip Read How to place the document and then press E Enter the number of copies you want Load your document 000 O Press Mono Start or Colour Start If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step Do one of the following E Place the next page on the scanner glass Press Scan Go to step E After all the pages have been scanned press Complete Press Mono Start or Colour Start The machine starts scanning and printing the document Making copies DO NOT touch printed pages until they are ejected the second time The machine will print and eject the first side and then pull the paper back in to print the second side Note If your document causes paper jams try using one of the special duplex copy settings Press Advanced after step Press DX1 or DX2 DX1 helps avoid paper jams when copying by allowing more time for the ink to dry DX2 allows more time for the ink to dry while also using less ink You can also make Duplex c
100. e ece Gt Gi cas ese uae GG eensadeediernaeee 123 Setting your digital camera ee ee eeeeeeeeeee cece cece eeeeeeeteeeeeeeeeeeeeeteteeeteeeenenees 123 Printing Ua ats 0 lt 1 samme aera amr ie a te ence ree ere en eee esr eee eee ee 124 DPOF UN i lens it cine neta a Ea aE aE Eaa hones Sete EAE EAE E ERE 124 Printing photos directly from a digital camera without PictBridge 125 Printing MIVA SS x see heed cal re arpar inedia em neteamart ceeds 125 Understanding the Error MeSSages ce ceeeeececeeeeeeeeeeeeeeeeeeeeeeeeeeneaeneeeees 126 vii Section V Software 14 Software and Network features 128 Section VI Appendixes A Safety and Legal 130 Choosing a locations e a aeaa a a 130 To use the machine SAIN oc cccctassenvgeteeleriaadiaceelrseuasuarieiceiencdataunteeucuatianiestty 131 Important safety instructionS sesseessessseseesesereeettertttrtrrrrnnnnnnnnnnnnenennene ne 136 IMPORTANT For Your Safety sgcccazenccncevec acc dc cducbacentivcurevudehicais ves adacduncdcbuneneue 137 LAN conection sacchcetieecsindeteccascdneeueene nis Ea EE Epe ERE SEE EEPE rE 137 Radio WINS VIN ICS sssrinin aeia en eari areae ie E EGEE 137 International ENERGY STAR Compliance Statement c ceeeeeeee 137 Important Information for Australia ccccceeee cece cece eee ee ee eect eeeeeeeeeeeeeeeeeaeaeas 138 Important safety ISU UG TONS ieitatca eee cenivhesnaccend ude aexdiveive wie binssaaseeaeuden
101. e paper size options and press A4 A5 A3 10x15cm Letter Legal or Ledger Press the paper type Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency E f you chose Tray 2 press A4 A3 Letter Legal or Ledger Press Stop Exit Note You can only use plain paper and paper sizes A3 A4 Ledger Letter or Legal in Tray 2 Press Aor Vtodisplay Tray Setting General setup IMPORTANT The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams Tray use in Copy mode You can change the default tray the machine will use for printing copies To change the default setting follow the instructions below Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Tray Setting Press Tray Setting Press A or Y to display Tray Use Copy Press Tray Use Copy Press Tray 1 or Tray 2 0098 900690 O96 Press Stop Exit Note You can change the paper size and tray selection temporarily for the next copy See Paper Options on page 97 29 Chapter 3 Tray use in Fax mode You can change the default tray the machine will use for printing received faxes Auto Select will allow your machine to take paper from Tray 1 first or from Tray 2 if E Tray 1 is out of paper E Tra
102. e some a a Mey settings press Colour Start to print not be removed e When the face is too small in the image e When the face is turning too far up down left or right e After adding each effect you can enlarge the view of the image by pressing a To go back to the original size press Q 112 Printing photos from a memory card or USB Flash memory drive DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick PRO SD SDHC or xD Picture Card with DPOF information is put into your machine you can print the chosen image easily D Make sure you have put a memory card in the correct slot The machine will ask you if you want to use DPOF setting The DPOF file on the memory card must be in a valid DPOF format 2 Press Yes Do one of the following E Press Print Setting to change the print settings See page 114 E f you do not want to change any settings press Colour Start to print a Note An DPOF File error can occur if the print order that was c
103. e to Clean c seeeeeeeeeeees 159 Unable to Init axccsecede deccdtececticatiteeeaee 159 Unable to Print eee 159 Unable to Scan 159 External telephone connecting 73 F Fax codes Changing s sisiciiirisrersiiieiiricnisinenis 61 74 Remote Access Code n 61 Remote Activation Code 52 73 74 Remote Deactivation Code 73 74 SING ecco sacs E tae eer tens eeneees 74 Fax DOIG ausecjatdesdicdicieetbacstecadesdeloenteadenes 52 Fax Forwarding changing remotely s es 62 63 programming a number eee 55 Pax Storage scoi ea E inant 55 printing from Memory ssssssssssssseseseeeseeene 54 turning Off erede 57 UUNIN ON es ocrctechceacvoaceareionixesiccsdussbasbaee 55 Fax Stream Duet o c ccecseseeeeseseeeeeeeees 65 Fax from PC See Software User s Guide on the CD ROM Fax stand alone receiving cece ack aceadeteceseesdesacesccricetceocee 49 at end of conversation cc00 50 diffic ltjes saccemasicceenscensdtiwe caresses 147 149 F T Ring Time setting 05 51 Fax Detect cirios 52 Fax Forwarding xccsccssesesecstesceenctesiancsces 62 Fax Preview cccccccsesceeseeeeeeeees 58 60 Fax Stream Duet cccccccccseeeeeeseeeeee 65 226 from extension telephone 73 74 from external telephone 00 73 MOS E A ly canneveicecadincedinsts 56 printing from Memory ceeeeees 54 reducing to
104. ecececeeeeeeeeeeeeees 86 Resolution CO aes E E E E EE 211 lak a Goks 209 OAA E E E see tian leeaee 215 BOON Ee EE E E E 214 setting for next fax eerren 45 Restricted users eceeeeeeeeeeeeeeeeeeees 36 Ring Delay setting ccceeeceeeeeeeees 51 S Safety Instructions cceee 131 136 Scannable area cc ceeeeeeeeeeeeeeeeeeees 26 Scanning See Software User s Guide on the CD ROM Security Secure function lock administrator password l n 34 Public user sires comszasccebascsiavecdencteatanceaans 35 restricted USES cccceessseeeeeeeeeeeees 36 Serial Number how to find See inside front cover Shipping the machine sassen 174 Sleep Mode sicccctstee cee ees 32 Speed Dial changing ee tctiectentetinoe tes 78 80 81 CUNNING ste stead sirni aen e R 75 STONING aeaoe a omar ere eran ee 79 T TAD telephone answering device extemal oo irnir arenero ed earn 49 71 COnnectiNg sucsadedueee eeseencdcascsceviexeassd 71 72 receive mode ccccceeeseeeeceeeeeeeeeeeeneees 49 recording OGM cececcccececeeeeceeeeeeeeeees 72 Telephone line Connections esctcccsus tes ti enedatercnabemetubee tees 72 CMG UES sisien reiini ten 150 interference 0 0 cece cecceeesseseeeeeeeeeeeeeeeees 154 multi line PABX cssssssseeeseeeeeeeeees 72 Text entering eceeeeeeeeeeeeeeeeeeeneees 205 special Characters cccscsssseeeeesseees
105. eceived fax 9 New Fax es When Fax Preview is set to On you can see how many new faxes you have received 10 History Lets you view a list of outgoing calls and the caller ID history Also lets you fax or call the number you have chosen from the lists 11 Warning icon Appears when there is an error or maintenance message press the Warning icon to view it and then press P to return to the Ready screen Note If you receive a fax containing multiple paper sizes for example a page of A4 data and a page of A3 data the machine may create and store a file for each paper size The LCD may show that more than one fax job has been received General Information Basic Operations To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen To access more menus or options in a setting press lt gt or A Y to scroll through them The following steps show how to change a setting in the machine In this example the Sleep mode setting is changed from 10 Mins to5 Mins Press MENU Press A or Y to display General Setup MENU Press General Setup Press Aor Y to display Sleep Mode General Setup ey Sleep Mode 10 Mins Function Lock 5 A3 Short Grain On B QO Press Sleep Mode amp Press 5 Mins Sleep Mode 1 Min 2 Mins 3 Mins Mins o 10 Mins Gi Press Stop Exit
106. ed iene cen caderterssevese cs eer vhaeeesudaansniious 13 Loading envelopes and postcards ccccccecccceeeseeeeeeeeeeeeeeeeeeeeeeeeneeeeeneees 16 Removing small printouts from the Machine c eeeeeeeeeeeeeeeeeeeeeeaees 18 Printable alea i dete hey ea cede Paces hancoea emcee eeeccecd NEEE een epi 19 Acceptable paper and other print Media ccccceeseeeeeeeeeeeceeeeeeeeeneeeeeseeeeeeeees 20 Recommended print media c eeceeeeeeceeeeeeee see eeeeneeeeeeeeeeeseeeeeeeaeeneenees 20 Handling and using print media sicgerccccsdextreipiiieescpciecsdendlerevenehreie pcaceddeniadanes 21 Choosing the right print MOC a sic eseses secre cceswseceencescsdasscacuereesetees eapseesvenenecoanes 22 L ading d c MENtS seein rore eper a Eer EE e EPERE E 24 RPS ADF iranscpicsri eagar ene r ene rn EREE iE 24 Using the s anner QASS psceriericeriaresdi ieee eare EE 25 Scannable area ipepo eap oner aeae ia aaea Eon aa p e ainnis 26 3 General setup 27 Power Save TO Saas ce ccrrecece cece cteictistin ccc eaidle Aiea anjen en es oenwiesetcatels Ene nenene eE etere terene 27 Putting your machine in Power Save MOdG e eeeeeeeeeeeeeeeeeeeaeeeeaeaees 27 Bringing your machine out of Power Save mode 0ceeeeeeeeeteeeeeeeees 27 Boh clipe ch ioec o11 16 See pemeneer eee etDe aencemene cease nner year nner tere ee eee ne eee 27 2767S 9 aaa ene mn ee EEEE AE e eE nee eee eee 28 Pap r Settings si
107. ede ea E EEEE AERE nd cb eee des Secon 177 Memory SIO AGG ares oeicsseds co cchernadedioui cause lt saviatebawentcler ESERE a iari opisir 177 M de and menu KY So sacs des ace cecal crate neuediee let eideedetwdvatnavarexn seeedeoseuedeadensta 177 IG table scrrccaccetedactcaccceaxecesdectecdinteteistaniaxteciacedesieeducasseenceacnecadesdactele 178 Entering Text siestis aaeeea pE E E deere ce 205 D Specifications 206 Generalene e n ete EEE o r Ee sd pace care ede 206 PANEME hc os cate na aes e cts eei a ete eee eG a e r r E 208 Fake e ucdaci beac nas nee E E hia tuaraebaniendiean naaseuesteameetde 209 GODY Siem ee eee eT E E E en Nee re ee ren eter eee eres 211 PhotoCapture Center a cteecteceieecscis tence nte lec batanndnnceasueecebceneccuestenseaenanretgrcndeideenends 212 PE aaa eS ec ek et ect eas ceed en en ae als la Nga eee eet 213 SSMS i cece dette to tes se aiee a aa EE Ea E Ee eE EE ecto Gece ca Ee vag AARE EAER 214 PUDO ea eee oe ne erie ce ee ane el e e a a ao iT ereeee 215 Tane E EEE E E E E E T 216 Computer requirements wesc cieetcveresdeerteuacecceSeatececachtoreddeteaedaneestbeavedbhoesdatinsistaten 217 Consumable TEINS 25 5 cca cnc esc Si ccee asco reyee ue ce emandncdedenoiddenactannenabiayPecteecbanataniausees 218 Network IN a oc cea ee eee eee 219 Wireless one push Configuration c cceecceeeceeceeeceeeeceaeeeeeeeeeeeeeeeeeeeeeess 220 E Glossary 221 F Index 225 General General Information
108. eeeeeeeeeees 6 SGAN ede do ee s nune ea AE ari 6 Multi line connections PABX 72 N Network Printing See Network User s Guide on the CD ROM Scanning See Software User s Guide on the CD ROM O One touch setting Up ae Bit see aes ode ogee actasenakesaetatcenees 77 P Packing the machine n 174 Paper tends detcicpenpeutsaieiandebbesiaecents 16 20 208 os 0 5 5 ane ee ee mena Eai r 23 loadiNgi sareei eea 10 13 16 printable area seesesessesnerrrrrrerrsere 19 size of document se secieticee tetecectwees 24 VPO et o EE 22 29 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides PhotoCapture Center Borderless x scicestsuisedebactuuseentvdstoectdenesas 118 CompactFlash E N EE 106 GrOPPIN G riscarien eaei 118 DPOF printing secticccienscncicacctentundorecavines 113 Enhance Photos Auto Correct ccsccseseseseeeeeeeeeeeees 111 Enhance Scenery c ccceees 111 Enhance Skin cccceceeceeeeeeee ee eee 111 Monochrome scscittsavetiverntiianittesisns 111 Remove Red Eye eececeeeeeeeeee 111 Sepia caesar aoe eee 111 Es eer eae Ne ne ene Opens tree 111 from PC See Software User s Guide on the CD ROM Memory Stick PRO oo 106 Memory Stick ccd oc cewepeertunicenvenedas 106 Preview photos ccccececceeceeseeeeeeeees 109 227 Print settings Brightness c dncci
109. eeeeeeneeeeeneaeaeas 89 Setup for polled TAINS IAN ci excesses ae aesthetic ceneadedececiacs 89 Setup for polled transmit with secure COdC ceececccececeececeeeeeeeeeeeteeeeeteeeees 90 Section Ill Copy 11 Making copies 92 HOW TOO rreraren ncn tactea a E EE E Ee E A EAEE EE EE EEE EEEE 92 Entering Copy MOJ esise iire eea aa e aa a aE ea aa 92 Making a single COpy gee nee ete ne en nn ee Pee 92 Making multiple copies sie ccdecee ct reece adeardce tieetes ate deaed ieee ctuativedeeuateetcen teed 93 RO OVI 1e A EEE E E yesh ted E E 93 COPY SENGS iiia a e a ee ee 93 Changing copy speed and quality cccceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeteteeeteeeenes 93 Enlarging or reducing the image copied ccceeeeeeeeeeeeeeeeeeeeeeaeeaaeeeeeeeeees 94 Making N in 1 copies or a poster Page Layout 0 eceeeeeeeeeeeeeeeeeeees 95 Sorting copies USING the ADP sxicccs etek dear eee eeceeue 96 Adjusting Brightness and Contrast cccccceeeeee eee eeeeeeeeeeeeeeeeeeeeeeeeneaeaeaeas 97 Paper OMA oss a ap se eee ieee Fede anian a ani aiii 97 Skew PCS US I Ee Sec da Scsceredceetdcigaan a smetissweneeaeaaserosenaddeebacuenceecedeg Becceacbecetasnenss 98 BN sr a ea eee ee ee 99 Watermark OY eco cache cecesrcein ein dinseninscnecurceeta cepinaosuer en Gnemecuteccoaenttadeanas 99 Duplex 2 sided copying Tray 1 OMly ccceceeeeeeeeee eee eeeeeeeeeeeeeteeteeeaees 100 Setting your favourites oe cs ocs cess Seanad sne
110. ees 114 Print Speed and A Of 4 Seema mne nner nen eit ante grain inn NnMeer eae errr neers 115 Paper Option S cresen rr eE EERE EErEE 115 Adjusting Brightness Contrast and Coloul cecececcceeceeeeeeeeeeeeeeeeees 116 ADO ONIN P E E AE E 118 Borderless printing sessirnir eea eea aaee ee Ea aE 118 EA PUN esac cle eaer Eea e E E A e A nates 118 Setting your changes as a new defaull ccccccececeeeeeeeeeeeeeeteeeeeteeeeeenees 119 Restoring all settings to the factory settings eeeseseseseseseeseeseseseserrrerereee 119 Scan to a memory card or USB Flash memory drive sessies 119 Entering Scan Mode soca caetsccnctee ee dene te crinncsaniel naceinnosnil Masses tecegeetonteeeitiets 119 How to scan to a memory card or USB Flash memory drive 120 Glass Scan ZO we pce ac ccsetectdes ox eperen arais are Aeae oaae aean 121 How to change the file name ssesesnsnsnseserrrrrrrerrrrnesrsrsrresesrsrrererertretenene 121 How to set a new default es dacs ccc scree evs coy se scecnbenindeeetucuscey wud eaabcweapueniendons 121 How to reset to factory settings c cscs ee eeeeeeeeeeeeeeeeeeeeeceeeceeeeeeeeeeeeeeees 121 Understanding the Error MeSS Q s eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaaeaaeeeeenes 122 13 Printing photos from a camera 123 Printing photos directly from a PictBridge Camera eeeeeeeeeeeeteeeeeeees 123 PictBridge requirements cs qc5c56 sleds os
111. either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memory Stick Duo MagicGate Memory Stick Memory Stick Micro and M2 are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and or other countries AOSS is a trademark of Buffalo Inc Wi Fi WPA WPA2 and Wi Fi Protected Setup are eirher trademarks or registered trademarks of Wi Fi Alliance in the United States and or other countries FaceFilter Studio is a trademark of Reallusion Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide are registered trademarks of thei
112. elect Tray 1 Choose the tray that will be 98 used for Copy mode Tray 2 ar opy MO Paper Type Plain Paper Choose the paper type that 97 Tray 1 only Inkjet Paper matches the paper in the tray Brother BP71 Other Glossy Transparency Paper Size A4 Choose the paper size that 97 Tray 1 only AS matches the paper in the tray A3 10x15cm Letter Legal Ledger 7 The factory settings are shown in Bold with an asterisk 2 196 Menu and Features Level1 Level2 Level3 Options Descriptions Page Brightness Dark Light Adjusts the brightness of 97 C im gt copies 2 C mE D 1 C Be gt 0 C mE O E 2 Contrast _ F Adjusts the contrast of 97 C mm copies C gt a gt C mm gt C SC 2 Stack Sort Stack You can choose to stack or 96 a sort multiple copies Page Layout Off lin1 If you choose A3 You can make N in 1 95 or Ledger 1 to 2 or Poster copies 2inl P 2in1 L When 2 in 1 is chosen ALDIE LGRx2 gt LGRx1 4in1 L LTRx2 gt LGRx1 oe A3x2 gt A3x1 P 2 2 oter AAK A4x2 gt A3x1 Poster ae When poster 2x2 is chosen LGRx1 gt LGRx4 LTRx1 gt LGRx4 A3x1 gt A3x4 A4x1 gt A3x4 Skew Adjustment Auto If your scanned copy is 98 skewed your machine can Off correct the data automaticall
113. elephone A telephone using the same line as your fax but plugged into a separate wall socket External telephone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered FaxAbility New Zealand Only A subscriber service purchased from the telephone company that provides another phone number on an existing phone line The Brother fax machine uses the new number to simulate a dedicated fax line Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Preview If you choose Fax Preview you will be able to view received faxes on the LCD by pressing the Fax Preview button on the LCD Fax Storage You can store received faxes in memory 222 Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Greyscale The shades of gr
114. er access point for instructions on how to access one push mode 1 Push Button Configuration Note Routers or access points that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown below Wi Fi PROTECTED 220 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchase
115. er ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID on page 67 See Caller ID on page 69 See Caller ID For Singapore and Hong Kong on page 71 Press History Press the Caller ID hist tab Press A or Y to display the number you want to store Press the number you want to store Press More ooo 6086 Press Add to Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 205 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter a second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK AY Note e Speed Dial numbers begin with for example 0 2 e If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when the LCD displays your settings pr
116. ess OK Press Aor Y to display Public Press Public Do one of the following E To set up the Public user press Enable or Disable for each operation as follows Press Fax Tx Then press Enable or Disable After you have set Fax Tx repeat these steps for Fax Rx Copy Color Copy B amp W Scan Print and PCC E To change the Public user setting press A or Y to display the setting you want to change Press the setting and press Enable or Disable Repeat this step until you finish changing settings e Note If you disable PC Print and PhotoCapture printing PCC for Public users it will also disable those functions for all restricted users Press Stop Exit 35 Chapter 4 Setting up and changing restricted users Setting up restricted users You can set up users with restrictions and a password You can set up to 20 restricted users D Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Press Setup User Enter the administrator password using the buttons on the LCD Press OK Press A or Y to display User01 Press User01 O00 000 69 Enter the user name using the buttons on the LCD See Entering Text on page 205 Press OK Enter a four digit PIN using the buttons on the LCD for the user Press OK To set up a restricted user press Enable or Disable
117. ess OK to confirm Press Stop Exit Dialling and storing numbers Changing or Deleting One Touch or Speed Dial names or numbers You can change a One Touch or Speed Dial name or number that has already been stored Press Phone Book B Press More amp Do one of the following E Press Change to edit the names or numbers E Press Delete to delete all information in a Speed Dial or One Touch location Press the number you want to delete Press OK Go to step 4 Press A or Y to display the number you want to change Press the number you want to change Note One Touch Dial locations begin with Speed Dial locations begin with QO Press Name Fax Tel1 or Fax Tel2 ah Note For Speed Dial locations you can change Fax Tell and Fax Tel2 81 Chapter 8 Do one of the following E f you chose Name enter the name up to 16 characters using the buttons on the LCD See Entering Text on page 205 The LCD will display your settings Press OK E f you chose Fax Tel1 or Fax Tel2 enter the new number up to 20 digits using the buttons on the LCD The LCD will display your settings Press OK Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re enter the character Do one of the following E Press OK to finis
118. etiecccanedn tae 116 Colour enhancement 66 117 CONTTAS isaten a ei 116 Paper type amp size 115 116 Quality ciuiciceneeats dea ecscataawantins 114 115 Return to factory setting 0 119 Set new default c cc ccececceeeeeeeees 119 Printing all photos oice das cedctdee on aliatil ee 109 MO E EE 110 i 12116 Seer ener iaaiaee 111 Scan to memory card s 119 Scan to USB flash memory 119 BOD EEE EE A A 106 SDHC rosone deiaren 106 Slide ShOoW 2 2 200500 ccencececeteceeceeenenas 109 specifications 22ceis decree tacteteantictenicee duns 212 xD Picture Card eeens 106 PictBridge DPOF Printing esseere 124 Power failure c cccccccccciccecsscassaensceeceteseess 177 Presto PageManager See Help in Presto PageManager application Print difficulties aaannnaaaannnnnaaannnaaaaa 147 149 AIVENS aa ae errr ee es 215 fax from MEMOLY 60ceeeeeeeeeeeeeeeeeeeees 54 paper jamS 4 ncnestei ee eet 162 printable area 2 ceeceeeseeeeeeeeeeeeeeeeeees 19 PSOON ouceeeeeesiea rete eu ate 86 resolution naceedcccctactiec ctecshebedcecncactecten 215 specifications 23sec cee eteaelectialtee tie 215 Printing on small paper scccscects ceasetavrencceeiess 18 See Software User s Guide on the CD ROM Programming your machine 177 Q Qu ick Diall eseis e 77 Broadcasting soncctcstimesccesinsscenesnssviasensnenes 43 Usmo GlOUDS vrea orere 43
119. ey available for copying scanning and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of your external telephone you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin sending the fax Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit One Touch Keys on the machine s control panel where you can store numbers for easy dialling You can store a second number on each key if you hold down Shift as
120. ey lending services or provide confidential information can protect themselves from false orders or acceptance of false identification At Home Residential customers can protect themselves from unwanted calls Telephone and External devices How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the caller s phone number or name if the name has stored in the One Touch and Speed Dial Once you answer the call the caller s ID disappears You will see up to the first 20 characters of the number on the display a Note e If ID Unknown appears on the display it means that the call came from outside your caller ID service area or a public phone i e If ID Withheldappears on the display it means the caller intentionally blocked the transmission of his her ID 1 Depends on network function The Caller ID is Stored in Your Machine Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following E Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID name and type of Call Comment if available See How to pri
121. f See Borderless printing on page 118 amp p Press Print Setting Press A or Y to display Cropping Press Cropping Press Off or On If you do not want to change additional settings press Press Colour Start to print Cropping O 118 Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press Print Setting Press A or Y to display Borderless Press Borderless Press Off or On If you do not want to change additional settings press E Press Colour Start to print Date Print You can print the date which is already in the data on your photo The date will be printed on the lower right corner If the data doesn t have the date information you cannot use this function Press Print Setting Press A or Y to display Date Print 3 Press Date Print Press On or Off If you do not want to change additional settings press EF Press Colour Start to print GY Note The DPOF setting on your camera must be turned off to use the Date Print Printing photos from a memory card or USB Flash memory drive Setting your changes as a new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again Press your new setting Repeat this step for each setting you want to ch
122. f Connect your camera to the USB direct interface 1 on the machine using a USB cable 1 USB direct interface 124 Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface pce DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Note An DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation Printing photos directly from a digital camera without PictBridge If your camera supports the USB
123. f the administrator password If you enter the wrong password the LCD will show Wrong Password Re enter the correct password If you forget it please call your Brother dealer for service 00O 68 OSG Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Enter a four digit number for the password using the buttons on the LCD Press OK Re enter the password when the LCD shows Verify Press OK Press Stop Exit Changing the password 800 69 OS Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Press Set Password Enter the registered four digit password using the buttons on the LCD Press OK Enter a four digit number for the new password using the buttons on the LCD Press OK When the LCD shows Verify re enter the new password using the buttons on the LCD Press OK Press Stop Exit Setting up and changing the Public user You can set up one Public user Public users do not need to enter a password oo 690 00 Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Press Setup User SeOoo Security features Enter the four digit administrator password using the buttons on the LCD Pr
124. fax machine Extension phones will ring as usual If the fax machine recognizes the ring pattern all ringing will stop and the fax machine will answer and automatically receive the fax message Otherwise you will hear the extension phones and the fax machine continue to ring The fax machine always listens to the ring pattern before it answers so do not pick up the phone during that time You will quickly learn to recognize the ring pattern for faxes so you will not be tempted to answer that number Either you or a telephone answering device can answer the main number s Flowchart Sequence of Incoming call Incoming Call either Voice or Fax All extension phones ring twice fax machine is silent Registered f Main number eae Voice Number Fax machine Fax machine automatically begins ringing receives and prints on third ring fax message without ringing You answer the call Telephone Answering at an external phone Device TAD or an extension answers the call phone or at the machine s handset GY Note After you have set the FaxAbility feature to On the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the FaxAbility number Manual mode means you must answer all the call yourself You can not change the receive mode to the other mode while the FaxAbility is set to on How to Turn FaxAbility OFF or ON The FaxAb
125. fferent make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment does not fully meet Telecom s impedance requirements Performance limitations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such circumstances If a charge for local calls is acceptable the Dial Button should not be used for local calls Only the 7 digits of the local number should be dialled from your telephone Do not dial the area code digit or the 0 prefix This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers 10 Not all telephones will respond to incoming ringing when connected to the extension socket 11 The answer delay setting of this equipment shall not be set to less than the default setting as this will destroy Caller ID information 12 All persons using this device for recording telephone conversations shall comply with New Zealand law This requires that at least one party to the conversation is to be aware that it is being recorded In addition the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected the purpose for its collection how it is to be used and w
126. fit on paper eseese 52 retrieving from a remote site 62 63 Ring Delay setting eee 51 telephone line interference 154 tray use cece tices enah cee nscciceacenateeess 30 SMO eh cette inean 40 87 Broadcasting eeeeeeeeeeeeeeeeeeeeeeeeeees 43 cancelling from memory 47 CONAS ieira airen aiai E 45 delayed batch transmission 47 delayed fax sseeeeneneeeeeeserereserererene 46 enter Fax mode 2 c ceeeeeeees 40 FAX preview 0 2 cece ceeeeeeeee ee eeeeeteteteteeeees 42 from ADF smise 40 from memory Dual Access 46 from scanner glass s es 41 manual sirepna inea ete 48 OVEISGAS hiciere aaeei kekten i Er Eaa 46 Real Time Transmission 0 06 46 Resolution pecaiscrtertcntediveineauhivabadeestents 45 return to factory setting 000 48 set new default cceceeeeceeceeeeeeeees 47 telephone line interference 154 Fax Tel mode answering at extension telephones cee cecinc eau eae 73 74 Fax Stream Duet u i 65 Remote Activation Code 73 74 Remote Deactivation Code 73 74 Ring Delay geeereeinne ener eeree mene eer mere 51 Function LOCK scscincacccnascvessdinnnsteantcandendencss 34 G Greyscale a sescpcpte ticle alaaedaeeccnae 209 214 Groups for Broadcasting 82 H Help LCD messages cceeeeeeeeetete teens 177 using Mode and menu keys 177 Me
127. for each operation as follows Press Fax Tx Then press Enable or Disable After you have set Fax Tx repeat these steps for Fax Rx Copy Color Copy B amp W and Scan Press and repeat to for entering each additional user and password 36 Press Stop Exit Note You cannot use the same password as another user s password Changing user name password or settings for restricted users D Press MENU D Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock 5 Press Function Lock Press Setup User Enter the administrator password using the buttons on the LCD Press OK Press A or Y to display the existing restricted user you want to change Press the user name 10 Press Change Do one of the following E f you want to change the name press and then enter the new name using the buttons on the LCD See Entering Text on page 205 Press OK E To leave the name unchanged Press OK Enter a new four digit PIN using the buttons on the LCD for this user Press OK To change the restrictions for this user press Enable or Disable for each operation as follows Press Fax Tx Then press Enable or Disable After you have set Fax Tx repeat these steps for Fax Rx Copy Color Copy B amp W and Scan D Press and repeat to if you want to change more users and setti
128. from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode 1 External TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset 62 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage Dial your fax number amp When your machine answers enter your remote access code 3 digits followed by x at once If you hear one long beep you have messages When you hear two short beeps press 9 6 2 Wait for a long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent followed by up to 20 digits aH Note You cannot use and as dial numbers However press if you want to create a pause O Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Receiving a Fax Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from
129. ften when using duplex copy or duplex print the paper feed rollers may be stained with ink Clean the paper feed rollers See Cleaning the paper feed roller on page 170 Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other print media on page 10 Machine does not print from Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only in black and white Replace the colour ink cartridges that have reached the end of their life and then ask the other person to send the colour fax again See Replacing the ink cartridges on page 165 Check that the Receiving priority is set to Colour Max A4 See Setting Receiving Priority on page 53 Left and Right margins are cut off or a single page is printed on two pages Tu
130. g Press Low Med High or Off O00000 OG Press Stop Exit General setup Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Volume Press Volume Press Beeper Press Low Med High or Of O00000 OG Press Stop Exit Speaker Volume You can choose a range of speaker volume levels from High to Off Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Speaker Press Low Med High or Off O00000 O89 Press Stop Exit 31 Chapter 3 Setting Daylight Savings Time You can set the machine to change for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date Time setting Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Daylight Save Press Daylight Save Press Off or On Press Stop Exit 32 Sleep Mode You can choose how long the machine will remain idle from 1 to 60 minutes before it goes into sleep mode The timer will restart if any operation is car
131. ge Black Blue Red Purple Places a text into your document as a Watermark using a template 99 The factory settings are shown in Bold with an asterisk 199 Option1 Option2 Option3 Descriptions Page Use Image Scan Transparency Places a logo or text into 99 Set page and your document asa Watermark using a press start scanned image Media Position Places a logo or text into your document as a Watermark using an image C from removable media Size Angle Transparency The factory settings are shown in Bold with an asterisk 200 Photo Capture _ a Menu and Features Level1 Level2 Level3 Options Descriptions Page View Photos See the print You can print all photos in 109 7m settings in the your memory card or USB Print All Photos following table Flash memory drive Pee CORTEGE The machine starts a Slide Show of your photos Risda shew The machine decides the 111 suitable effect for your photo Enhance Photos Enhance See the print You can adjust your photos 111 settings in the with these settings following table Auto Correct Enhance Skin Enhance Scenery Remove Red Eye EJ Monochrome Sepia Auto Correct Remove Red Eye Trim You can trim your photo 111 and print a part of the image Index Pri
132. h To change another One Touch or Speed Dial location repeat steps to E To change more details go to The LCD will display your settings Press Stop Exit 82 Setting up groups for broadcasting Groups which can be stored ina One Touch key or a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only a One Touch key or Phone Book the two digit location Send a fax and Mono Start First you ll need to store each fax number in a One Touch key or Speed Dial location Then you can include them as numbers in the Group Each Group uses up a One Touch key or Speed Dial location You can have up to six Groups or you can assign up to 205 numbers in a large Group See Storing Speed Dial numbers on page 79 and Broadcasting Monochrome only on page 43 D Press Phone Book Press More Press Setup Groups Press Set Speed Dial or Set One Touch Dial If you choose Set Speed Dial go to step To accept the next available One Touch key number press OK Enter the group name up to 16 characters using the buttons on the LCD Press OK When the LCD displays the next available Group number press OK This Group number and name will automatically be assigned to the next available Speed Dial location Add One Touch or Speed Dial numbers to the Group by pressing them to display a red checkmark Press OK If you want to list t
133. hat it disclosed to any other party 13 Do not place this product on an unstable surface stand or table The product may fall causing serious damage to the product 14 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should not be placed in a built in installation unless proper ventilation is provided 140 Safety and Legal 15 This product should be connected to an AC power source within the range indicated on the rating label Do NOT connect it to a DC power source If you are not sure contact a qualified electrician 16 This product is equipped with a 3 wire earthed plug This plug will fit into only an earthed socket This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug 17 Do not place anything on top of the power cord including this machine Do not allow the power cord to be stepped on 18 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 19 Do not touch a document
134. he machine s programs The factory settings are shown in Bold with an asterisk menu QE Levelt Level2 Level3 Options Descriptions Page General Setup Mode Timer Off 0 Sec 30 Secs 1 Min 2 Mins 5 Mins Sets the time to return to Fax mode 28 Tray Setting Tray 1 Paper Size Options A4 A5 A3 10x15cm Letter Legal Ledger Paper Type Options Plain Paper Inkjet Paper Brother BP71 Other Glossy Transparency Sets the size and type of paper in paper tray 1 29 29 Tray 2 Paper Size Options A4 A3 Letter Legal Ledger Sets the size of the paper in the paper tray 2 29 The factory settings are shown in Bold with an asterisk E 178 Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup Tray Setting Tray Use Copy Tray 1 Choose the tray that will 29 Continued Continued Tray 2 be used for Copy mode Tray Use Fax Tray 1 Choose the tray that will 30 be used for Fax mode Tray 2 Auto Select Volume Ring OFE Adjusts the ring volume 31 Low Med High Beeper Off Adjusts the volume level 31 rs of the beeper Low Med High Speaker Off Adjusts the volume level 31 of the speaker Low Med High Daylight Save On Changes for Daylight 32 Savings Time manually Off P Save Setting Fax Receive On Customizes
135. he PC you want to receive faxes Press OK Press Backup Print Onor Backup Print Off 660 600 00 6860 Press Stop Exit oi o GY Note e PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see PC FAX receiving in the Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error and Maintenance messages on page 155 IMPORTANT In the event of a power failure the machine will store your faxes in the memory for approximately 24 hours However if you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC 60 600 09 68006 Changing the destination PC Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press PC Fax Receive Press lt USB gt or the PC you want to receive faxes Press OK Press Backup Print Onor Backup Print Off Press Stop Exit Receiving a Fax Turning off Memory Receive Operation Press AO Press AO Press AO Press Off S Press MENU r Y to disp
136. he numbers by alphabetical order press 4 OY Note One Touch Dial locations begin with x Speed Dial locations begin with When the LCD displays the Group Name and numbers press OK to confirm Press Stop Exit OY Note You can print a list of all the One Touch and Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 86 Changing a Group name Press Phone Book Press More Press Change Press A or Y to display the Group you want to change Press the Group Press Name 000 0000 Enter the new name up to 16 characters using the buttons on LCD Press OK See Entering Text on page 205 For example type NEW CLIENTS R Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press amp Re enter the character Dialling and storing numbers Press OK Press Stop Exit Deleting a Group Press Phone Book Press More Press Delete Press A or Y to display the Group you want to delete Press the Group Name Press OK 2090 69006 Press Stop Exit Deleting a number from a Group Press Phone Book Press More Press Change Press A or Y to display the Group you want to change Press the Group Press Add Delete Press A or Y to display the number you want to delete from the Group
137. he poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass IMPORTANT e Make sure paper size is set to Letter Ledger A4 or A3 You cannot use the Enlarge Reduce setting with the N in 1 and Poster features If you are producing multiple colour copies N in 1 copy is not available P means Portrait and L means Landscape You can only make one poster copy and 1 to 2 copy ata time E Note Watermark Copy Book Copy Sort Enlarge Reduce Duplex Copy and Skew Adjustment are not available with Page Layout D Press Copy Load your document Enter the number of copies you want D Press lt 4 or gt to display Page Layout QO Press Page Layout Making copies Press lt 4 or gt to display Off 1in1 2in1 P 2in1 L 4in1 P 4in1 L 1 to 2 Poster 2 x 2 or Poster 3 x 3 If you chose 2in1 or Poster 2 x 2 with A3 or Ledger go to step to choose the paper size of your document If you choose another setting go to step Do one of the following E f you chose 2in1 P or 2in1 L press LGRx2 gt LGRx1 LTRx2 gt LGRx1 A3x2 gt A3x1 or A4x2 gt A3x1 E f you chose Poster 2 x 2 press LGRx1 gt LGRx4 LTRx1 gt LGRx4 A3x1 gt A3x4or A4x1 gt A3x4 Press Mono Start or Colour Start to scan the document if you
138. he product has been spilled by liquid E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 17 To protect your product against power surges we recommend the use of a power protection device Surge Protector For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud This memorandum is intended to be a guide rather than a complete list We suggest you check with
139. here will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly 165 IMPORTANT Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Branded ink cartridges Brother cannot guarantee this optimum performance and reliability if ink or ink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of used cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using other brands of ink or ink cartridges any repairs required as a result may not be covered by the warranty Open the ink cartridge cover If one or more ink cartridges have reached the end of their life for example Black the LCD shows Cannot Print Press the lock release lever as shown to release the ink cartridge indicated on the LCD Remove the cartridge from the machine 166 Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal then remove the cap 1 O
140. his setting allows a restricted user to log on the machine when Secure Function Lock is turned on On the machine s control panel hold down Shift as you press x Or on the LCD press User Public or User xxxxx where xxxxx is the user s name Then press Change User Press your user name Enter your four digit PIN using the buttons on the LCD Press OK Changing to the Public mode amp p Press User xxxxx where Xxxxx iS the user s name Press Go to Public g Note After a restricted user has finished using the machine it will return to the Public setting within the same time as the Mode Timer setting See Mode Timer on page 28 38 Press A or Y to display your user name Reset all users You can reset all settings and passwords for the Public user and all restricted users Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Press Reset All Users Enter the administrator password using the buttons on the LCD Press OK Press Yes for 2 seconds to confirm to delete all restricted users 0800 69 OS Press Stop Exit Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports Polling 40 49 64 15 85 87 Entering Fax mode When you want to send a fax or change fax send or receive settings press the Fax key
141. iedescrecaceeteleeenace 29 USINQADE sirrien 96 using scanner glass asss 25 Watermar K iteseusarcecsvievneticuergivienicedindsaexs 99 Cordless telephone cseeeeeeeeees 73 Custom telephone features on a single E E A E 151 D Dialling A PAUSE sprecio eE EEEREN T7 access codes and credit card N MDETS aerie e a a rctanlcedeewcteeecees 81 Caller ID history esoseeeeeeeeseeeeeseeeeeeen 76 GrOUPS sosisini inni nii eini east 43 manual eearri aE nn RNE EEEE S 75 One TOUCH soeren eenei 75 Outgoing Call esc nccncce sccscnnccwenencandndeanbextins 76 Speed Dial arene enn nee ee en serene 75 Direct printing from a non PictBridge camera 125 from a PictBridge camera 04 123 Distinctive Ring setting ring pattern ee 66 70 HAMA QC OM odini 66 70 Document WOACUING fess eal 24 25 Dual ACCESS ccakesiccececstie ice eedteseeelecses 46 225 E Envelopes ccccceeseeeeeees 16 17 22 23 Error messages on LCD 155 B amp W Print Only naassen 155 Cannot Detect cccccceeeceeeeeeeeeeeeeees 156 Cannot Print eessen 156 Comm Error sriep 156 INK IOW sceaceraccacwncanisioasaxdie iansdnnavenamecdectdemnsed 157 No Cartridge seeeeeeeeeeeeeeseeseseserererene 157 No Paper Fed wicca ccs cescteccctetens duccccctacten 158 Not Registered eeeee 75 158 Out Of Memory ce ceeeeeeceeceteteeeeeeeeees 158 while scanning a document 103 Unabl
142. ignal Only one call can be answered or made at any one time and while this call is in progress incoming calls to either number will be presented with a busy tone Your machine has a Distinctive Ring function allowing you to dedicate one phone number just for receiving faxes ah Note After you have set the Distinctive Ring feature to On the receive mode is set to Manual automatically Your Distinctive Ring Number does not allow Voice calls only Faxes You can not change the receive mode from Manual mode while the Distinctive Ring is set to on Telephone and External devices What is the Advantage of using Telstra FaxStream Duet Function Using Telstra FaxStream Duet is the most efficient way to receive both fax and telephone calls on the same line When the voice call comes in all phones extension and external and the fax machine will ring to alert you to pick it up If a fax call comes in the fax machine will answer automatically without ringing whereas the extension and external phones will ring twice with a distinctive ring pattern It is also a more efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes It gives you two independent numbers without the higher cost of a second line 65 Chapter 7 How does Telstra FaxStream Duet Work Incoming calls to the voice number will have the standard ring pattern of long long to
143. ility function is designed to accommodate the FaxAbility service provided by Telecom To change the setting repeat steps Step is where you can choose either On or Off Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions If you have FaxAbility Service but don t have Call Waiting you need do nothing at this stage If you do have Call Waiting as well as FaxAbility set the Call Waiting menu option to On See below Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Aor Y to display Faxability Press Faxability Press On or Off to set FaxAbility If you have FaxAbility service press On Press Call Waiting 6690 900090 0000 Press On to set Call Waiting If you have Call Waiting service press On to avoid the trouble caused by Call Waiting Press Stop Exit Press Aor Y to display Call Waiting Telephone and External devices Caller ID Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number and name if available as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your machine memory e Note To get the Caller ID Service apply for the Caller ID service at your local telephone company if available Adv
144. ing Width Greyscale Polling Types Contrast Control Resolution One Touch Dial Speed Dial Groups Specifications ITU T Super Group 3 MH MR MMR JPEG Automatic Fallback 33600 bps ADF Width 148 mm to 297 mm ADF Length 148 mm to 431 8 mm Scanner Glass Width Max 297 mm Scanner Glass Length Max 431 8 mm 288 mm 291 mm 256 levels Standard Secure Timer Sequential Monochrome only Automatic Light Dark manual setting E Horizontal 8 dot mm E Vertical Standard 3 85 line mm Mono 7 7 line mm Colour Fine 7 7 line mm Mono Colour Photo 7 7 line mm Mono Superfine 15 4 line mm Mono 6 3 x 2 100 stations x 2 numbers Up to 6 209 Broadcasting 1 Automatic Redial Ring Delay Communication Source Memory Transmission Out of Paper Reception Monochrome only 256 stations 3 times at 5 minute intervals 2 3 4 5 6 7 8 9 or 10 rings for Australia 1 2 3 4 5 6 7 8 9 or 10 rings for New Zealand 0 1 2 3 4 5 6 7 8 9 or 10 rings for some countries Public switched telephone network Up to 480 2 400 pages Up to 480 7 400 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials
145. ing on your camera some of these settings may not be available Camera Menu Options Selections Paper Size Ledger A3 Letter A4 10x15cm Printer Settings Default setting Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting Layout Borderless On Borderless Off Printer Settings Default setting DPOF setting Print Quality Normal Fine Printer Settings Default setting Color On Off Enhancement Printer Settings Default setting 7 Date Print On Off Printer Settings Default setting See DPOF printing on page 124 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings 123 Chapter 13 Settings Options Paper Size 10x15cm Paper Type Other Glossy Layout Borderless On Print Quality Photo Color Enhancement Off Date Print Off E When your camera does not have any menu selections this setting is also used E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings Printing Images E Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera D Make sure that your camera is turned of
146. is closed correctly 171 Put the paper trays firmly back in the machine Re connect the power cord Do not use the machine again until the rollers are dry Cleaning the print head To maintain print quality the machine will automatically clean the print head You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages You can clean Black only three colours at a time Cyan Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty v D Press m Press Cleaning amp Press Black Color or All The machine cleans the print head When cleaning is finished the machine will go back to the Ready screen automatically Note If you clean the print head at least five times and the print has not improved try installing a new genuine Brother Branded replacement cartridge for each problem colour Try cleaning the print head again up to five more times If the print has not improved call your Brother dealer Checking the print quality If faded or streaked colours and text appear on your output some of the nozzles may be clogged You can check this by
147. istinctive Ring feature to on the receive mode is set to Manual automatically Your Distinctive Ring Number does not allow Voice calls only Faxes You cannot change the receive mode to another mode while the Distinctive Ring is set to on Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Distinctive Press On 8000 0000 Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Distinctive Press Off Press Stop Exit Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choose the Receive Mode on page 49 0098 0000 Caller ID Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number or name as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your machine memory a Note To get the Caller ID Service apply for the Caller ID service at your local telephone company if available Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services mon
148. it Stops an operation or exits from a menu LCD liquid crystal display This is a Touchscreen LCD You can access the menus and options by pressing buttons displayed on the screen Also you can adjust the angle of the display by lifting it One Touch keys These 3 keys give you instant access to 6 previously stored numbers Shift To access One Touch numbers 4 to 6 hold down Shift as you press the One Touch key Also if no number is assigned to the key you can directly store a number by pressing the empty key Chapter 1 LCD screen indications The LCD shows the current machine status when the machine is idle 11 1 23 27 01 2009 ao Phone Book 10 98376 5 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection FF 0 Max 2 Memory Status Lets you see the available memory in the machine 3 Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E TAD External TAD E Mn1 Manual 4 Ink indicator Lets you see the available ink volume Also lets you access the Ink menu 5 Phone Book Lets you set up your phone book of One Touch Dial Speed Dial and Group numbers Also you can search the phone book for the number you want to dial 6 MENU Lets you access the main menu 7 Faxes in memory Shows how many received faxes are in the memory 8 Fax Preview Lets you preview r
149. ixed amount of time before it starts to dial the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the factory No Detection setting Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Dial Tone Press Dial Tone Press Detection Or No Detection 00000 OS Press Stop Exit 154 Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line you can change the compatibility setting which reduces the modem speed to minimise errors Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Compatibility 000 60086 Press High Normal or Basic for VoIP E Basic for VoIP cuts the modem speed to 9600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps E High increases the modem speed to 33600 bps factory setting Press Stop Exit Note When you change the compatibility to Basic for VoIP the ECM feature is only available for colour f
150. ized E PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine E The machine can read up to 999 files on a memory card or USB Flash memory drive a CompactFlash Type Il is not supported E This product supports xD Picture Card Type M Type M Type H Large Capacity E The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 113 Please be aware of the following E When printing an index or image PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images will not be printed memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image USB Flash memory drive users This machine supports USB Flash mem
151. k or thick document DO NOT slam the cover down or press on it 25 Chapter 2 Scannable area The scannable area depends on the settings in the application you are using The figures below show the unscannable area 3 4 _ _ 1 2 Usage Document Top 1 Left 3 Size Bottom 2 Right 4 Fax Ledger 3mm 3 7mm A3 3mm 4 5 mm Letter 3mm 4mm A4 3mm Scanner Glass 3mm ADF 1mm Legal 3mm 4mm Copy All paper 3mm 3mm sizes Scan All paper 3mm 3mm sizes 26 Power Save mode To maintain print quality prolong print head life and provide the best ink cartridge economy you should keep your machine connected to the power at all times You can put the machine into Power Save mode by pressing the Power Save key You can still receive telephone calls in Power Save mode For further information on receiving faxes in the Power Save condition please see the table on page 28 The delayed faxes that have been set up will be sent You can even retrieve faxes using Remote Retrieval if you are away from your machine If you want to do other operations you must take the machine out of Power Save mode Note If you have connected an external telephone or TAD it is always available Putting your machine in Power Save mode Press and hold down the Power Save key until the LCD shows Shutting Down The LCD will stay on for a few seconds before goi
152. l be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation E The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt E Automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another E Equipment shall be set to ensure that calls are answered within 3 and 30 seconds of the receipt of ringing 30 In the event of any problem with this device it is to be disconnected and a CPE item connected to one of its terminal ports may be connected directly in its place The user should then arrange for the product to be repaired Should the matter be reported to Telecom as a wiring fault and the fault is proven to be due to this product a call out charge will be incurred by the customer 31 The Caller ID telephone numbers that are displayed and stored in this equipment include the caller s area code but not the toll access 0 prefix When calling back it is necessary to add a 0 to the telephone number or if the telephone number is a local number omit the area code digit If the toll services of a service provider other than Telecom are being used then a toll charge may be incurred if the O prefix toll access code and area code are used 142 Safety and Legal Important Information for Some C
153. lay Fax Press Fax r Y to display Setup Receive Press Setup Receive r Y to display Memory Receive Press Memory Receive OOO 00 690086 a Note Press Stop Exit The LCD will give you more options if there are re ceived faxes still in your machine s memory See Changing Memory Re ceive Operations on page 58 57 Chapter 6 Changing Memory Receive Operations If received faxes remain in your machine s memory when you change the Memory Receive Operations the LCD will ask you one of the following questions E Erase All Doc E Print All Fax e If you press Yes faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press No faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forwardor Fax Storage press A or Y to choose the PC The LCD will ask you the following question E Send Fax to PC e If you press Yes faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive on page 56 e If you press No faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged 58 Fa
154. le must be stored in the 4th folder level of the memory card or USB Flash memory drive Borderless Ledger A3 Letter A4 Photo 10x15 cm Photo 2L 13x18 cm 7 Memory cards adapters and USB Flash memory drive are not included 2 16MB to 2GB 3 4GB to 8GB 4 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 2GB xD Picture Card Type M 1GB and 2GB xD Picture Card Type H from 256MB to 2GB 5 USB 2 0 Standard USB Mass Storage standard from 16 MB to 8 GB Support format FAT12 FAT16 FAT32 Progressive JPEG format is not supported See Paper type and size for each operation on page 22 212 Specifications PictBridge Compatibility Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information Interface USB direct interface 213 Scanner Colour Monochrome Yes Yes TWAIN Compliant Yes Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP Windows Vista Colour Depth 48 bit colour Processing Input 24 bit colour Processing Output Resolution Up to 19200 x 19200 dpi interpolated 2 Up to 1200 x 2400 dpi optical Scanner Glass Up to 1200 x 600 dpi optical ADF Scanning Speed Monochrome up to 3 39 sec Colour up to 4 49 sec A4 size at 100 x 100 dpi Document Size ADF Wi
155. lide Show Press a photo from the thumbnail ed Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK amp Repeat step and until you have chosen all the photos that you want to print 109 Chapter 12 After you have chosen all the photos press OK You now have the following options E To add the Auto Correct effect to your chosen photos press See page 111 E f you want to change the print settings press Print Setting See page 114 E f you do not want to change any settings go to step Press Colour Start to print Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on Neues Cioe The PhotoCapture Center uses these numbers to identify each picture You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive Note Only file names that are 8 characters or less will be printed correctly on the index sheet Make sure you have put the memory card or USB Flash memory drive in the correct slot Press Photo Capture Press Index Print 110 Press Index Sheet and choose 6 Images Line or5 Images Line OOOOOU OOOOOO oe eee OOOO OOOOOO 6 Images Line 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better
156. liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 17 Small metallic objects such as pins and staples may be attracted to the phone s earpiece 139 Important Information for New Zealand Important Safety Instructions Aa O N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning the outside of the machine Do not use liquid or aerosol cleaners Use a damp cloth for cleaning The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a di
157. location using the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine Press MENU Press Aor Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press Fax Storage OOO 00 6006 Press Stop Exit 55 Chapter 6 PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear on the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax D Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press PC Fax Receive Press lt USB gt or t
158. m aH Note Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Mono Start to send the scanned pages Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the machine will start dialling and sending If the memory is full and you are sending a black amp white fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX Press Fax Load your document amp Press lt 4 or gt to display Real Time TX Press Real Time TX 5 Press On ah Note In real time transmission the automatic redial feature does not work when using the scanner glass 46 Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off Press Fax Load your document Press lt or gt to display Overseas Mode Press Overseas Mode Press On or Off Delayed Faxing Monochrome only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes
159. mote Codes On x51 51 Allows you to answer all 74 91 91 for New Zealand Off calls at an extension or external telephone and use codes to turn the machine on or off You can personalize these codes The factory settings are shown in Bold with an asterisk 2 180 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Mono Colour Mono Max A3 Choose the receive 53 options for incomin Continued Continued Colour Max A4 P oming faxes Auto Reduction On Cuts the size of incoming 52 Ace faxes Memory Receive Off You can set the machine 54 to either forward fax Fax Forward i F messages store incoming Fax Storage faxes in the memory so you can retrieve them PC Fax Receive 3 while you are away from your machine or send faxes to your PC If you choose Fax Forward or PC Fax Receive you can turn on the Backup Print safety feature Fax Preview On You can preview faxes 58 off Report Setting Transmission On Initial setup for 85 re ERA Transmission Verification a Report and Fax Journal off Report Off Image off2 Off2 Image Journal Period Off 85 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Document Prints incoming faxes 54 store from the memory Remote Access Set your own code for 61 Remote Retrieval Remaining
160. n have a separate phone number for your machine Your machine has a Distinctive Ring function allowing you to dedicate one phone number just for receiving faxes You will need to set Distinctive Ring to On aA Note You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function e The machine will answer only calls to the Distinctive Ring number Registering the Distinctive Ring pattern Very Important After you have set the Distinctive Ring feature to on the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You cannot change the receive mode to another mode while the Distinctive Ring is set to on ay Press MENU Press A or Y to display Fax Press Fax 70 0000 Press A or Y to display Miscellaneous Press Miscellaneous Press Distinctive Press On Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring 9oeo0 600 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Distinctive Press Of Press Stop Exit Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choose the Receive Mode on
161. n set up Group 82 numbers for Broadcasting Change You can change 81 One Touch Dial and Speed Dial numbers Delete You can delete One Touch 81 Dial and Speed Dial numbers The factory settings are shown in Bold with an asterisk K History MEEME Level1 Level2 Level3 Options Descriptions Page History Outgoing Call Send a fax You can choose a number 76 ER Add toi Speed from the Outgoing Call Dial history and then send a fax to it add it to Speed Dial Add to One add it to One Touch Dial or Touch Dial delete it Delete Caller ID hist Send a fax You can choose a number 76 More Add to Speed Dial Add to One Touch Dial Delete from the Caller ID history and then send a fax to it add it to Speed Dial add it to One Touch Dial or delete it The factory settings are shown in Bold with an asterisk 204 Menu and Features Entering Text When you are setting certain menu selections you may need to enter text into the machine Press to choose numbers letters or special characters Up to four letters are assigned to each button on the LCD By pressing the correct button repeatedly you can access the character you want ppan TIS Inserting spaces To enter a space press to choose special characters then press the space button or E E Note The characters available may differ depending on your country Making corrections If you e
162. n the machine s control panel Note If your network supports the LDAP protocol you can search for fax numbers and E mail addresses on your server See LDAP operation in the Network User s Guide on the CD ROM 48 When you hear the fax tone press Mono Start or Colour Start Then press Send on the LCD Replace the handset Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Mono Start or Colour Start to send the pages scanned so far or to press Stop Exit to cancel the operation GY Note To free up extra memory turn off Memory Receive or print the faxes that are in the memory See Memory Receive Monochrome only on page 54 or Printing a fax from the memory on page 54 Receive modes Receiving a Fax You must choose a receive mode depending on the external devices and telephone services you have on your line Choose the Receive Mode By default your machine will automatically receive any faxes that are sent to it The diagram below will help you choose the correct mode For more detailed information on the receive modes see Using receive modes on page 50 Do you want to use the telephone features of your machine if available or an external telephone or external telephone answering device
163. ndicated on the rating label Do NOT connect it to a DC power source If you are not sure contact a qualified electrician 9 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 10 Do not place anything on top of the power cord including this machine Do not allow the power cord to be stepped on 11 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 12 Do not touch a document during printing 13 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 14 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 15 Wait until pages have exited the machine before picking them up 138 Safety and Legal 16 Unplug this product from the electrical socket and refer servicing to Authorized Service Personnel under the following conditions E When the power cord is damaged or frayed E If
164. ne followed by a pause repeated while the new fax number will have a different ring pattern of three short bursts of ring repeated at regular intervals When FaxStream Duet is On and you receive a voice call all extension and external phones will ring with a standard ring pattern The fax machine will ring on the third ring with a standard ring pattern All external and the extension phones will continue to ring until you or a telephone answering device can answer the voice number When FaxStream Duet is On and you receive a fax call on the Duet number the Fax machine will answer and automatically receive the fax message without ringing On the other hand all extension and external phones will ring twice with a distinctive ring pattern Do not answer the phone as you are receiving a fax message Flowchart Sequence of Incoming call Incoming Call either Voice or Fax All extension phones ring twice fax machine is silent Registered Duet Fax Number Main number Voice Number Fax machine Fax machine automatically begins ringing receives and prints on third ring fax message without ringing You answer the call at an external phone or an extension Telephone Answering Device TAD answers the call phone or at the machine s handset 66 Registering the Distinctive Ring pattern Very Important After you have set the D
165. ng off General setup Bringing your machine out of Power Save mode Press the Power Save key The LCD shows the date and time aH Note e Even if you have put the machine into Power Save mode it will periodically clean the print head to preserve print quality e You can customize Power Save mode so that apart from automatic head cleaning no machine operations are available See Power Save setting on page 27 Power Save setting You can customize the machine s Power Save key The factory setting is Fax Receive On Your machine can receive faxes or calls even when the machine is in Power Save mode If you do not want your machine to receive faxes or calls turn this setting to Fax Receive Off Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display P Save Setting Press P Save Setting oo 690 O86 Press Fax Receive Of Fax Receive On 27 Chapter 3 Press Stop Exit On Off setting Available operations Receive mode Fax Receive On factory TAD setting Fax Only Fax Receive 1 Fax Detect External 3 Delayed Fax Fax Forward Fax Storage 3 Fax Preview PC Fax Receive Remote Retrieval 3 Fax Detect Delayed Fax 3 Manual Fax Tel 2 Fax Receive Off operations will be No machine available other than cleaning the print head 28 You c
166. nglish Spanish Allows you to change the LCD language for your country A The factory settings are shown in Bold with an asterisk 189 Fax _ s Level1 Level2 Level3 Options Descriptions Page Fax Resolution Standard Sets the resolution for 45 outgoing faxes Fine going S Fine Photo Contrast Auto Changes the lightness or 45 l darkness of faxes you send Light Dark Glass ScanSize A4 Sets the glass scan size for 41 faxes A3 Letter Legal Ledger Broadcasting Add Number You can send the same fax 43 Phone Book message to more than one fax number Preview On You can preview a fax 42 off message before send it Delayed Fax On 00 00 Sets the time of day in 46 off 24 hour format that the delayed faxes will be sent Batch TX On Combines delayed faxes to 47 the same fax number at the off same time of day into one transmission Real Time TX On You can send a fax without 46 using the memory off g y Polled TX Standard Sets up the document on 89 your machine to be retrieved Secure p by another fax machine off Polling RX Standard Sets up your machine to poll 87 another fax machine Secure Timer of Overseas Mode On If you are having difficulty 46 sending faxes overseas set off j this to On Set New Default Yes You can sa
167. ngs 15 Press Stop Exit Reset existing restricted users You can reset restricted users one by one Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Press Setup User Enter the administrator password using the buttons on the LCD Press OK Press A or Y to display the existing restricted user you want to reset Press the user you want to reset Press Reset Press Yes Do one of the following 0000 000 0O OS E Set a new restricted user See Setting up restricted users on page 36 E f you do not want to set a new restricted user go to step Security features 13 Press and repeat to if you want to reset more users 14 Press Stop Exit Turning Secure Function Lock on off Ea Note If you enter the wrong password the LCD will show Wrong Password Re enter the correct password Turning Secure Function Lock on Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Function Lock Press Function Lock Press Lock Off On 000 69 00 Enter the administrator password using the buttons on the LCD Press OK Turning Secure Function Lock off Press User Public Press Lock On Off Enter the administrator password using the buttons on the LCD Press OK 37 Chapter 4 Switching users T
168. no Start or Colour Start Note To cancel press Stop Exit e If you send a mono fax when the memory is full it will be sent in real time e You can send a colour fax that is A4 size or a mono fax that is A3 size Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The documents can be up to A3 size You cannot send colour faxes with multiple pages Note e Since you can only scan one page ata time it is easier to use the ADF if you are sending a multiple page document e You can send colour faxes up to A4 in size D Press Fax Load your document face down on the scanner glass See Using the scanner glass on page 25 Enter the fax number using the dial pad You can also enter the fax number on the LCD by pressing Phone Book and Send a fax or you can press a One Touch key on the machine s control panel K Note You can preview a fax message before sending it by setting Preview See How to preview an outgoing fax on page 42 Press Mono Start or Colour Start E f you press Mono Start the machine starts scanning the first page Go to step E f you press Colour Start the machine starts sending the document Sending a Fax O When the LCD asks you Next Page do one of the following E To send a single page press No or press Mono Start again The machine starts sending the document E To send more than one page
169. nswer and then press Mono Start or Colour Start Also press this key after picking up the handset of an external telephone during the F T pseudo double ring E Redial Pause Redials one of the last 30 numbers called It also inserts a pause when dialling 2 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine This function transfers to the touchscreen during some operations The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone Not Available in New Zealand 3 Mode keys i Fax Lets you access Fax mode C amp J Scan Lets you access Scan mode CE copy Lets you access Copy mode m Photo Capture Lets you access PhotoCapture Center mode 4 Start keys E za Colour Start Lets you start sending faxes or making copies in full colour Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter software E m Mono Start Lets you start sending faxes or making copies in monochrome Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter software General Information T ler a New Fax Sevan iit Vf j ersen A MENU Copy 01 Phone Book Photo Capture CP Touchscreen Power Save Lets you put the machine into Power Save mode Stop Ex
170. nt a report on page 86 67 Chapter 7 Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line with its own distinctive ring pattern This way when you get an incoming call you can identify the number being called by its ring How Will the Fax Machine Treat All Other Numbers FaxAbility mode ensures that the machine will answer calls to the FaxAbility secondary number When a call comes in to your main number all the phones will ring You can set an external answering device TAD to answer calls on the other number s See the chart in the following page What is the Advantage of Using the FaxAbility Function Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line It is much easier for your callers who dial manually The fax machine will answer with receiving tones so they will not have to press an activation code And the people who call to talk on your main number will not have to talk to your fax machine Basically it gives you two independent numbers without the higher cost of a second line 68 How Does FaxAbility Work Your telephone number will have the standard ring pattern of long long tone while the new number will have a ring pattern of long silence long etc When FaxAbility is On you will not hear the first ring of all incoming calls on the
171. nt Index Sheet 6 Images Line See the print You can print a thumbnail 110 settings in the page T L SORENE following table Print Photos You can print an individual 111 image FY The factory settings are shown in Bold with an asterisk 201 Print Settings 2 Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 115 Does not appear Photo for DPOF printing Paper Type Plain Paper Choose the paper type 115 Inkjet Paper Brother BP71 Other Glossy Paper Size 10x15cm When A4 or Choose the paper and print 115 Asien Letter is chosen size 8x10cm A4 a3 9x13cm 10x15cm Letter 13x18cm Ledger 15x20cm Max Size Brightness Dark Light Adjusts the brightness 116 Does not appear g a gt when C mE D T Enhance Photos is chosen K me Ci mmm 2 Contrast g Adjusts the contrast 116 Does not appear g gt when G mm J gt Enhance Photos gt is chosen g m 2 gt Ci ZZ OC GY The factory settings are shown in Bold with an asterisk 202 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Color Enhance On White Balance Adjusts the hue of the white 116 lt
172. ntered an incorrect letter and want to change it use the arrow buttons to move the cursor under the incorrect character Then press amp Re enter the correct character You can also insert letters by moving the cursor and entering a character Repeating letters If you need to enter a letter that is on the same button as the letter before it press to move the cursor to the right before you press the same button again 205 General Printer Type Print Method Memory Capacity LCD liquid crystal display Power Source Power Consumption Dimension 206 Specifications Inkjet Mono Piezo with 94 x 2 nozzles Colour Piezo with 94 x 3 nozzles 64 MB Touchscreen 4 2 in 106 7 mm Colour LCD Touchscreen active area 4 0 in 100 3 mm AC 220 to 240V 50 60Hz Power Save Mode Average 0 9 W Sleep Mode Average 4 5 W Standby Average 6 5 W Operating Average 29 W g 540 mm 488 mm 574 mm 604 mm Specifications Weight 16 5 kg Noise Operating 50 dB or less 1 Temperature Operating 10 35 C Best Print Quality 20 33 C Humidity Operating 20 80 without condensation Best Print Quality 20 80 without condensation ADF automatic document Recommended environment for best results feeder Up to 50 pages Temperature 20 C 30 C Humidity 50 70 Paper 80 gsm Paper Tray 1 100 Sheets 80 gsm P
173. nu Table cccccceeecee neces 177 178 Hook key USING eccceceeeeeeeeeeeeeeeeeeeeeees 6 Ink cartridges checking ink volume ssesssssssssssesss 174 ink dot counter eessssseseenrrsresrnrreee 165 replacing esata tee neei tie esti 165 Innobella cciccctcaatarvecanensiiartelacubsaceanlosels 218 J Jacks EXT external telephone eee 71 TAD answering machine 71 Jams dOCUMEN cnt igmiurssdbvarcssertedeAleneddacmeeduus 161 DODGE eroine ieee rca 161 L LCD liquid crystal display 0 177 EIA SS Se sorte ietcerais atten vcerneaecucetcemeseatensts 33 501 2c aan ree er ee eee 33 Dim Timer sccccet cet eee ate etenabieedgacctacc eat tars 33 Help LIST cto ete ecco es 86 Loading envelopes and postcards 16 Loading paper ccccteret os ee tecusices bLceoetececks 10 M Macintosh See Software User s Guide on the CD ROM Maintenance routine replacing ink cartridges 668 165 Manual dialling pereeeeree tent te ae er ee mene reenter errr 75 rECe Ve gs coe caseinaiexah can canccetemaceaectcenttestegtes 49 transmission teers tithe leusren se teecdencedane 48 Memory Security ccccceeeeceeeeeeeeeeeeeee 89 Memory Storage cccceceeeeeeeeeeeeeees 177 Menu TA Sagoo end cetieccevcectninbarsnenkoncaie 177 Mode entering are A ce chene alata E 92 FAK sees ctce eae ee ee 40 PhotoCapture csceeeeeeee
174. nual and automatic fax reception D Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it 72 Multi line connections PABX Most offices use a central telephone system Brother recommends that all our machines be connected to a discreet dedicated line Although a particular PABX may appear to work with a particular model of fax machine we cannot guarantee that the unit will operate correctly While it is often relatively simple to connect a fax machine to a PABX Private Automatic Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you Brother does not recommend the use of a PABX line PABX limitations in general can cause some functions of the fax machine not to work correctly External and extension telephones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below Example for Australia 1 Extension telephone
175. o step E f the fax is a single page it will start printing Go to step Do one of the following E Press Print All Pages to print all pages of the fax E Press Print Current Only to print the displayed page E Press Print From Current to print the displayed page to the last page Do one of the following To delete the fax press Yes E To keep the fax in the memory press No Press Stop Exit How to print all faxes in the list Press Fax Preview 2 Press More Press Print All gt Press Stop Exit How to delete all faxes in the list D Press Fax Preview Press More Press Delete All Press Yes to confirm G Press Stop Exit 60 Turning off Fax Preview Press Fax Preview Press More Press Turn Off Fax Preview Press Yes to confirm If there are faxes stored in the memory do one of the following E f you do not want to print the stored faxes press Continue The machine asks you to confirm the deletion of the stored faxes Press Yes to confirm E f you want to print all the stored faxes press Print all faxes E f you do not wish to turn off Fax Preview press Cancel Press Stop Exit Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote ret
176. ob has been received e You can also see your old fax list by pressing the Old Fax tab on the LCD Press the New Fax tab to go back to your new fax list 2 Press A or Y to display the fax number of the fax you want to see Press the fax you want to see R Note e If your fax is large there may be a delay before it is displayed on the LCD e The LCD will show the current page number and total pages of the fax message When your fax message is over 99 pages the total number of pages will be shown as xx Receiving a Fax When the fax is displayed press More The buttons will appear on the LCD and perform the operations shown below Button Description Q Enlarge the fax Reduce the fax Scroll vertically Scroll horizontally Rotate the fax clockwise Delete the fax Press Yes to confirm Go back to the previous page Go to the next page Print the fax LT a D Go back to the fax list Do one of the following E Press Print All Pages to print the whole message E Press Print Current Only to print only the displayed page E Press Print From Current to print from the displayed page Close the preview table GD Press Stop Exit 59 Chapter 6 How to print a fax Press Fax Preview Press the fax you want to view Press More Press Print E f the fax is multiple pages go t
177. of the output paper tray Up to 50 sheets of 80 gsm A4 paper E Transparencies and photo paper must be picked up from the output paper tray one page at a time to avoid smudging 21 Chapter 2 Choosing the right print media Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Ledger 279 4 x 431 8 mm 11 x 17 in Yes Yes Yes Yes A3 297 x 420 mm 11 7 x 16 5 in Yes Yes Yes Yes Letter 215 9 x 279 4 mm 8 1 2 x 11 in Yes Yes Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes Yes Yes Legal 215 9 x 355 6 mm 8 1 2 x 14 in Yes Yes Yes Executive 184x267 mm 7 1 4 x 10 1 2 in Yes JIS B4 257 x 364 mm 10 1 x 14 3 in Yes JIS B5 182 x 257 mm 7 2 x 10 1 in Yes A5 148 x 210 mm 5 8 x 8 3 in Yes Yes A6 105 x 148 mm 4 1 x 5 8 in Yes Cards Photo 10 x 15 cm 4 x 6 in Yes Yes Yes Photo L 89 x 127 mm 3 1 2 x 5 in Yes Photo 2L 13x 18cm 5x7 in Yes Yes Index Card 127 x 203 mm 5 x 8 in Yes PostCard 1 100 x 148 mm 3 9 x 5 8 in Yes PostCard2 148 x 200 mm 5 8 x 7 9 in Yes Double Envelopes C5 162 x 229 mm 6 4 x 9 in Yes Envelope DL 110 x 220 mm 4 3 x 8 7 in Yes Envelope COM 10 105 x 241 mm 4 1 8 x 9 1 2 in Yes Monarch 98 x 191 mm 3 7 8 x 7 1 2 in Yes JE4 105 x 235 mm 4 1 x 9 3 in Yes Envelop
178. one line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not completely closed Firmly close the ink cartridge cover until it clicks Data Remaining Print data is left in the machine s memory Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed correctly or the document scanned from the ADF was too long See Using the ADF on page 24 See Document jam on page 161 High Temperature The print head is too warm Allow the machine to cool down Hub is Unusable A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface Image Too Long The proportions of your photo are irregular so effects could not be added Choose a regularly proportioned image 156 Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Small The size of your photo is
179. operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required Chapter 1 How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Windows 2000 Professional Windows XP and Windows Vista E Contro lCenter3 For Windows 2000 Professional Windows XP and Windows Vista E Network Scanning ScanSoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE application Presto PageManager User s Guide Hong Kong users only E Instructions for scanning directly from Presto PageManager The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup
180. opy from the LCD D Press Copy Q Load your document Enter the number of copies you want Press lt 4 or gt to display Duplex Copy 5 Press Duplex Copy QO Press On to turn on the duplex setting Press Portrait Long edge flip Portrait Short edge flip Landscape Long edge flip or Landscape Short edge flip Read How to place the document and then press 7 Press Mono Start or Colour Start If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step 101 Chapter 11 Do one of the following E Place the next page on the scanner glass Press Scan Go to step E After all the pages have been scanned press Complete D Press Mono Start or Colour Start The machine starts scanning and printing the document DO NOT touch printed pages until they are ejected the second time The machine will print and eject the first side and then pull the paper back in to print the second side Note If your document causes paper jams try using one of the special duplex copy settings Press Advanced after step Press DX1 or DX2 DX1 helps avoid paper jams when copying by allowing more time for the ink to dry DX2 allows more time for the ink to dry while also using less ink 102 Setting your favourites You can store the copy settings that you use most often by setting them as
181. or Colour Max A4 O00006006 Press Stop Exit 53 Chapter 6 Printing a fax from the memory If you have chosen fax storage you can still print a fax from the memory when you are at your machine If you have chosen Fax Preview see Fax Preview Monochrome only on page 58 and Memory Receive Monochrome only on page 54 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Print Document Press Print Document Press Mono Start 000 0000 Press Stop Exit ah Note When you print a fax from the memory the fax data will be erased Out of Paper Reception As soon as the paper tray becomes empty during fax reception the screen will display No Paper Fed asking you to put paper in the paper tray See Loading paper and other print media on page 10 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray 54 Memory Receive Monochrome only You can only use one Memory Receive operation at a time E Fax Forwarding E Fax Storage E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the Memory Receive
182. ory drives that have been formatted by Windows 107 Chapter 12 Getting started Firmly put a memory card or USB Flash memory drive into the correct slot oO Ce ci L 2345 USB Flash memory drive _ CompactFlash SD SDHC Memory Stick Memory Stick PRO xD Picture Card IMPORTANT The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported a FR O N 108 Photo Capture key indications w w amp A f la at ERBES e y a 4 N gt amp a oe m E Photo Capture light is on the memory card or USB Flash memory drive is correctly inserted E Photo Capture light is off the memory card or USB Flash memory drive is not correctly inserted E Photo Capture light is blinking memory card or USB Flash memory drive is being read or written to IMPORTANT DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface while the machine is reading or writing to the media the Photo Capture key is blinking You will lose your data or damage the card The machine can only read one device at a time Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive press the Photo Capture key
183. ose the network WLAN connection type LDAP On Allows you to search for off y i information such as fax numbers and E mail addresses on your server Factory Reset Yes Restores all wired and No wireless network settings to the factory default See Network User s Guide on the CD ROM KA The factory settings are shown in Bold with an asterisk 188 MENU M continued Menu and Features No Detection on or off Level1 Level2 Level3 Options Descriptions Page Print Reports XMIT Verify Prints these lists and 85 Help List E reports Quick Dial Alphabetical Order Numerical Order Fax Journal User Settings Network Config Caller ID hist Machine Info Serial No Lets you check the serial 174 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 49 that best suits your needs Fax Tel External TAD anual Date amp Time Puts the date and time on See the LCD and in headings Quick of faxes you send Setup Station ID Fax Set your name and fax Guide number to appear on each Name page you fax Tone Pulse Tone Choose the dialling mode Not available in Pulse New Zealand Dial Tone Detection Turns Dial Tone Detection 154 Local Language Not Available in Australia and New Zealand E
184. ou do not want to change additional the paper size you set settings press Mono Start or Colour Start Press Copy fi Note Load your document e Page Layout and Skew Adjustment f are not available with Enlarge Reduce Enter the number of copies you want Book Copy Sort Duplex Copy and Press lt or gt to display Watermark Copy are not available with Enlarge Reduce Fit to Page e Fit to Page does not work properly if the document on the scanner glass is skewed by more than 3 degrees Using the document guidelines on the left and top place your document in the upper left Do one of the following hand corner with the document face down on the scanner glass Press Enlarge Reduce Press 100 Enlarge Reduce Fit to Page or Custom 25 4003 00 69006 E f you chose Enlarge or Reduce l press the enlargement or reduction e Fit to Page is not available for a Legal ratio you want size document E f you chose Custom 25 400 enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 orFit to Page go to step 94 Making N in 1 copies ora poster Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page The 1 to 2 feature copies one A3 or Ledger size page onto two A4 or Letter size pages If you use this setting use the scanner glass You can also produce a poster When you use t
185. ou want Press lt 4 or gt to display Stack Sort Press Stack Sort Press Sort If you do not want to change additional settings press Mono Start or Colour Start Note Fit to Page Page Layout and Book Copy are not available with Sort Adjusting Brightness and Contrast Brightness You can adjust the copy brightness to make copies darker or lighter 1 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Brightness Press Brightness Press lt or gt to make a darker or lighter copy Press OK 9960600 If you do not want to change additional settings press Mono Start or Colour Start Contrast You can adjust the copy contrast to help an image look sharper and more vivid Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Contrast Press Contrast Press lt 4 or gt to change the contrast Press OK 00000 If you do not want to change additional settings press Mono Start or Colour Start Making copies Paper Options Paper Type Tray 1 If you are copying on special paper set the machine for the type of paper you are using to get the best print quality R Note If you want to change the Paper Type for Tray 2 see Paper Size and Type on page 29 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Pape
186. ou want to choose more settings press lt qorp Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your favourites on page 102 Changing copy speed and quality You can choose from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary print outs This produces good copy quality with good copy speed M Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed 1 Press Copy amp Load your document Enter the number of copies you want 93 Chapter 11 Press lt 4 or gt to display Quality 100 Press Quality 198 10x15cm gt A4 Press Fast Normal or Best 186 10x15cm gt LTR 142 A4 gt A3 A57A4 0000 If you do not want to change additional settings press Mono Start or Colour Start 97 LTR gt A4 93 A4 gt LTR 83 LGL gt A4 Enlarging or reducing the AE eae image copied 47 A4 gt 10x15cm Fit to Page You can choose an enlargement or reduction Custom 25 400 ratio If you choose Fit to Page your machine will adjust the size automatically to If y
187. ouble feeding put one envelope or postcard in the paper tray at a time Loading paper and documents Put envelopes or postcards in the paper tray with the address side down and the leading edge top of the envelopes in first We recommend you load one extra envelope or postcard With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards 17 Chapter 2 If you have problems printing on envelopes with the flap on the short edge try the following ap Open the envelope flap Make sure the flap is to the back edge of the envelope when printing Adjust the size and margin in your application Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine 18 Loading paper and documents Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Cut Sheet Paper
188. ountries Important Safety Instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Aa OO N gt Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass Do not use liquid or aerosol cleaners Use a damp cloth for cleaning oa Do not place this product near water Do not place this product on an unstable cart stand or table The product may drop causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or on a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be connected to an AC power source within the range indicated on the rating label Do NOT connect it to a DC power source If you are not sure contact a qualified electrician 9 This product is equipped with a 2 wire grounding type plug or a 3 wire grounding type plug Only for Singapore Malaysia Hong Kong and India a plug having two or three pins This plug will only fit into only a grounding type power outlet
189. page 49 Caller ID For Singapore and Hong Kong The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies Call your telephone company for details This service provides you by means of the screen display the telephone number or name of your caller as the line rings After a few rings the screen displays the telephone number of your caller or name if available Once you answer the call the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory E You will see the first 16 characters of the number or name E ID Unknown display means call originates outside your Caller ID service area E ID Withheld display means the caller has intentionally blocked transmission of information a Note You can print a list of Caller ID information received by your machine See How to print a report on page 86 Caller ID service varies with different carriers Call your local phone company to determine the kind of service available in your area Telephone and External devices Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine take
190. page 86 Storing numbers You can set up your machine to do the following types of easy dialling One Touch Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number a Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause When you are storing One Touch or Speed Dial numbers in the Phone Book you can insert one or more 3 5 second pauses by pressing the button on the LCD Storing One Touch Dial numbers Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialling To access numbers 4 to 6 hold down Shift as you press the One Touch key Press the One Touch key where you want to store the number Press Yes E Note You can also store One Touch Dial numbers pressing Phone Book Press More Press Set One Touch Dial Press a number using the buttons on the LCD Dialling and storing numbers Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 205 E To store the number without a name press OK amp Enter the fax or telephone number up to 20 digits using the buttons on the LCD Press OK a Note If you want to store an E mail address to use with Internet fax or Scan to E mail server pre
191. per See table below If Brother paper is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother paper Paper Type Item A3 Plain BP60PA3 A3 Glossy Photo BP71GA3 A3 Inkjet Matte BP60MA3 A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet Matte BP60MA 10 x 15 cm Glossy Photo BP71GP Handling and using print media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E Avoid touching the shiny coated side of photo paper Load photo paper with the shiny side facing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing E You can only print on both sides of the paper with PC printing See Printing for Windows in the Software User s Guide on the CD ROM IMPORTANT DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 2mmor greater e Extremely shiny or highly textured paper e Paper that cannot be arranged uniformly when stacked Loading paper and documents Paper capacity
192. processing sending and printing time Try the other quality settings in the printer driver Advanced tab Also click Colour Settings and make sure you uncheck Colour Enhancement Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Colour Enhancement is not working correctly If the image data is not full colour in your application such as 256 colour Colour Enhancement will not work Use at least 24 bit colour data with the Colour Enhancement feature Photo paper does not feed properly When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose Clean the paper pick up roller See Cleaning the paper pick up roller on page 171 Machine feeds multiple pages Make sure the paper is loaded correctly in the paper tray See Loading paper and other print media on page 10 Check that more than two types of paper are not loaded in the paper tray at any one time The paper jams when you use duplex copy or duplex print Use one of the jam prevention settings DX1 or DX2 For copying see Duplex 2 sided copying Tray 1 only on page 100 for printing see Automatic Duplex Printing MFC 6890CDW only in the Software User s Guide If paper jams o
193. ptions 2 Page Color Enhance On Off 117 Does not appear White Balance when lt ED gt Enhance Photos is 0 chosen Sharpness Gamm 0 Color Density Gamm 0 Cropping On Off 118 Borderless On Off 118 Date Print On Off 118 Does not appear when DPOF print is chosen Set New Default Yes 119 No Factory Reset Yes 119 No Print Speed and Quality Paper options Press Print Setting Paper Type Press A or Y to display Pr Pri ing Peine Ouality ap ess Print Setting Pr Aor Y to display P T Press Print Quality maan edispiay Tarer Tyge Press Paper Type Press Normal or Photo P YP Press the paper type you are using If you do not want to change additional Plain Paper Inkjet Paper settings press 7 Brother BP71 or Other Glossy Press Colour Start to print If you do not want to change additional settings press Press Colour Start to print 115 Chapter 12 Paper and print size D Press Print Setting Press A or Y to display Paper Size Press Paper Size Press the paper size you are using 10x15cm 13x18cm A4 A3 Letter or Ledger Do one of the following E f you chose Letter or A4 go to step E f you chose another size of paper go to step Press the Print Size Example Printed Position for A4 paper 1 2 3 8x1l0cm 9x13cm 10x15cm 4 5
194. r 7 45 PM Press Stop Exit 86 Reports The following reports are available E XMIT Verify Prints a Transmission Verification Report for your last transmission E Help List A help list showing how to program your machine E Quick Dial Lists names and numbers stored in the One Touch and Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive M User Settings Lists your settings E Network Config Lists your Network settings E Caller ID hist Lists the available Caller ID information about the last 30 received faxes and telephone calls How to print a report Press MENU Press A or Y to display Print Reports Press Print Reports Press the report you want Quick Dial Only Press Alphabetical Order or Numerical Order Press Mono Start eo 66090 00 Press Stop Exit Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Pre
195. r Type Press Paper Type Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency O00O0OO0OO If you do not want to change additional settings press Mono Start or Colour Start 97 Chapter 11 Paper Size Tray 1 If you are copying on paper other than A4 size you will need to change the paper size setting You can copy only on Ledger A3 Letter Legal A4 A5 or Photo 10 cm x 15 cm paper Note If you want to change the Paper Size for Tray 2 see Paper Size and Type on page 29 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Paper Size Press Paper Size Press A4 A5 10x15cm Letter Legal A3 or Ledger 000000 If you do not want to change additional settings press Mono Start or Colour Start Tray Select You can change the tray that will be used for the next copy To change the default tray see Tray use in Copy mode on page 29 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Tray Select Press Tray Select Press Tray 1 or Tray 2 000000 If you do not want to change additional settings press Mono Start or Colour Start Skew Adjustment If your copy is scanned skewed your machine can correct the data automatically This setting is only available when using the scanner glass and Enlarge Reduce is set to 100 copy D Pres
196. r respective companies 146 Troubleshooting and Routine Maintenance Troubleshooting If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or wireless connection on both the machine and your computer See the Quick Setup Guide Make sure the machine is plugged in and not in Power Save mode Check to see if the LCD is showing an error message See Error and Maintenance messages on page 155 If the LCD says Cannot Print and Replace Ink see Replacing the ink cartridges on page 165 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked When you choose the Print Odd Pages and Print Even Pages settings you may see a print error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing Poor print quality Check the print qualit
197. ransferring faxes to your PC on page 160 I WARNING A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Doing this will prevent an electrical shock TA 1 _ oS 0 A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock 131 A DO NOT use flammable substances any type of spray liquid or aerosol cleaners to clean the inside or outside of the machine Doing this may cause a fire or electrical shock A If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service A If metal objects water or other liquids get inside the machine immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service A Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location A This product must be installed near
198. ration on page 22 215 Interfaces USB 12 A USB 2 0 interface cable that is no longer than 2 m LAN cable 2 Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication 216 with your wireless LAN using Infrastructure mode or a wireless Peer to Peer connection in Ad hoc Mode Your machine has a Hi speed USB 2 0 interface The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh See the Network User s Guide for detailed network specifications Computer requirements Specifications SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform amp Supported Processor ie Hard Disk Space to install i PC a Minimum Recommended Operating System PC Software Minimum For For j Interface RAM RAM j Version Functions Speed Drivers Applications Operating Professional 5 PC Fax 10 100 Pentium II 1 j System Windows XP S A BaseTx or equivalent 128 MB 110 MB 340 MB 25 S Ethernet Home Disk Wireless Windows XP 802 11b g Professional gt Windows XP 64 bit Intel 64 256 MB 512 MB 110 MB 340 MB Professional or AMD64 x64 Edition 2 supported CPU Vista 2 4 or equivalent 64 bit Intel 64 or AMD64 supported CPU Macintosh MacOS x Printing PC Usg 3 PowerPC 128 MB 256 MB 8
199. re Speed Dial numbers from the Outgoing Call history Press Redial Pause You can also choose the number by pressing History Press the Outgoing Call tab Press A or Y to display the name or number you want to store Press the name or number you want to store O Press More Press Add to Speed Dial amp Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 205 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK 80 To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK Note Speed Dial numbers begin with for example 0 2 e If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when the LCD displays your settings press OK to confirm a Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Call
200. reated on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation 113 Chapter 12 PhotoCapture Center print settings You can change the print settings temporarily for the next print The machine returns to its default settings after 3 minutes or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 28 Note You can save the print settings you use most often by setting them as the default See Setting your changes as a new default on page 119 when Enhance Photosis chosen Print Setting Print Quality Photo Paper Type Other Glossy E Paper Size 10 x15 cm Menu Selections Options 1 Options 2 Page Print Quality Normal Photo 115 Does not appear for DPOF printing Paper Type Plain Paper Inkjet Paper 115 Brother BP71 Other Glossy Paper Size 10x15cm 13x18cm When A4 or Letter is chosen 116 A4 A3 Letter Ledger Stew Oia 10x15cm 13x18cm 15x20cm Max Size Brightness Dark Light 116 Does not appear C mT gt when 0 Enhance Photos is chosen Contrast 2 116 Does not appear lt ee gt 114 Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 O
201. relevant legal authorities if in doubt about a particular item or document The following are examples of documents which may not be copied E Money E Bonds or other certificates of debt E Certificates of Deposit E Armed Forces Service or Draft papers E Passports E Postage Stamps cancelled or uncancelled E Immigration Papers E Welfare documents E Cheques or Drafts drawn by Governmental Agencies E Identification Documents badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair dealing Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 145 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2008 Brother Industries Ltd All rights reserved Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries Microsoft Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and or other countries Macintosh and TrueType are registered trademarks of Apple Inc Adobe Flash Illustrator PageMaker and Photoshop are
202. ress OK amp Do one of the following E f you want to customize another colour enhancement repeat steps to E f you want to change other settings press to display the print setting menu and press the setting you want to change See page 114 If you do not want to change additional settings press Press Colour Start to print aH Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will affect the appearance of white The white areas of a picture may be slightly pink yellow or some other colour By using this setting you can correct that effect and bring the white areas back to pure white e Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness e Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture 117 Chapter 12 Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off If you are also using the Borderless setting turn the Borderless to of
203. ress Scan to Media Press or gt to display Set New Default Press Set New Default Press Yes to confirm Oooo 6086 Press Stop Exit How to reset to factory settings You can restore the machine to factory settings Press Scan Press Scan to Media Press lt 4 or gt to choose Factory Reset Press Factory Reset Press Yes to confirm Oooo 6086 Press Stop Exit 121 Chapter 12 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can easily identify and troubleshoot any problems E Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file Mout of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document E Media is Full This message will appear if you
204. restricted users ccccccceeeeeeeeeeeeeeee ee eeteeeeeeeenees 36 Turning Secure Function Lock On Off c cccccceecececeeceeeeeecececeeeeeeeeeeeeeeneees 37 Switching SUS coi es tics ha Soest ced Pact Seems cab Eae a eda ea eaS E aA AEREE 38 Changing to the Public mode xc c cecc cscs cette winder db dee ntd ce lneetadeiniedeeisiareicuched 38 PRS SSS 0 isrener incoides ianei E aeaeaei Ea E EEEE 38 Section Il Fax 5 Sending a Fax 40 Entering Fax mode ne occ ons 5 meso cet stercecesceceni cece cdssauaeasenssceucests tc atasateneceoopees 40 Faxing from the ADF geste tcc e a ea ae a E 40 Faxing from the scanner glass 2 2ccceceee cece ee eeeee teeta eee ea ea eaeaeaeaeeeeaeaaeees 41 Setting the scanner glass size for faxing ceeeeeeeeeeeeeeeeeeeeteeeeeaeees 41 Colour fax transmission Jscsenc5ccce sit coceos wosente nd okceeonscedeetontsennvadeebuneusdadtasastencine 42 How to preview an outgoing fax ececeeee cece ceeeeeee eee teeta ea aa eaeaeaeaeeaeaeaaeees 42 Cancelling a fax in PrOQreSs cccccceccceeceeeceeeececeeceeeeeeeeeeete nett ee teteteneneneeees 42 Broadcasting Monochrome Only c cccccceeeceeeeeeeee eee teeeeeeeeaeesaeaeaeaeaeeeeaeaaeees 43 Cancelling a Broadcast in ProQress ccccceceeeeeeeeeeeeeee teeter eee teteteeeeeeeeneee 44 Additional sending CDS FANON sacs ccetes eosin pero Gucadebeidered dcoe te mecelaneaees 44 Sending faxes using multiple settings
205. ried out on the machine Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Sleep Mode Press Sleep Mode oo6o90 O86 Press 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Minsor 60 Mins which is the length of time the machine is idle before entering sleep mode Press Stop Exit LCD screen LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting Press MENU Press A or Y to display General Setup Press General Setup Press LCD Settings Press LCD Contrast Press Light Med or Dark O00000 OG Press Stop Exit Setting the backlight brightness If you are having difficulty reading the LCD try changing the brightness setting Press MENU Press A or Y to display General Setup Press General Setup Press LCD Settings Press Backlight Press Light Med or Dark Press Stop Exit O00000 OG Press Aor Vtodisplay LCD Settings Press Aor Vtodisplay LCD Settings General setup Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after you go back to the Ready screen Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display LCD Settings Press LCD Settings Press Dim Timer Press 10 Secs 20 Secs 30 Secsor Off 00
206. riene eelne er eee eR eT ane eer enor err ees 29 Paper Size and Type acct ics cece coerced ee tente hescmueentel ikea sceneeuerseasteetedbeeectbcataee 29 Tray se M Copy Mode cscs ete ee ee ee 29 Tray use in Fax TT tials ne dee deste ce nateniancctrncedeeinssiestinedanah nedeteetaadeendecss 30 Secure Paper Feed mode for A3 size Short Grain Paper cceeeee 30 Volume Se UNI So sern eneee ae a aa Eae ae E AE EAEE ane aE a ER EEE 31 RINO VOUM aeee E E eee E eee er ee aes ree ee ae 31 Beeper VolUME aoc Staab ccerenaradiccadslardeadiecemedenceieetecasadtenecnaseecnecnadenseecadtedexnee 31 Speaker Volume cesses A can cu cats chess dak seca leaguers heated ae i ieie 31 Setting Daylight Savings Time c cee ce ce eeeeeeeeee eee eaeaeaeaeeeeeeeeeneceeeeeeeeeeeeneees 32 Sleep ModE eee een ter rae i eet ar ee ene nee one crn oe ae eee mere 32 ENS DC racers dec cca dent ct cee eeepc alte E E pE eaaa 33 LG CON AS ouas ee acy intact a e e e 33 Setting the backlight brightness cceceeceeecee cece eeeeeeeeeeeeasaeaeaeaeeaeaeaeeees 33 Setting the Dim Timer for the backlight cccceccceeeeeeeeeeeeeeeeeteteeeneeeenee 33 4 Security features 34 Secure FCM LOCKeiecseimss inrsin edain iaa EEEa ik 34 Setting and changing the Administrator Password eeeeeeeeeeeeeeeeee 34 Setting up and changing the Public USEP ccccecee cece eeeeeeeeeeteeneeaeaeaeees 35 Setting up and changing
207. rieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is the inactive code Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remote Access Press Remote Access oo 66006 Enter a three digit code using numbers 0 9 or by pressing the buttons on the LCD Press OK The preset x cannot be changed a Note Do not use the same code as your Remote Activation Code 51 91 for New Zealand or Remote Deactivation Code 5 1 9 1 for New Zealand See Operation from extension telephones on page 73 Press Stop Exit Ea Note You can change your code at any time by entering a new one If you want to make your code inactive press in step to restore the inactive setting and press OK Receiving a Fax Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine B When your machine answers enter your remote access code 3 digits followed by x at once The machine signals if it has received messages E 1long beep Fax messages E No beeps No messages When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command QO Press
208. risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement 136 Safety and Legal IMPORTANT For Your Safety To ensure safe operation the two pin plug or the three pin plug supplied must be inserted only into a standard two pin power point or three pin power point which is effectively grounded through the normal household wiring Extension cords used with the equipment must be two condoctor or three conductor and be correctly wired to provide connection to ground Incorrectly wired extension cords are a major cause of fatalities The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This product must be installed near an electrical socket that is easily accessible In case of emergencies you must disconnect the power cord from the electrical socket to shut off power completely LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages Radio interference This product complies with EN55022 CISPR Publication 22 Class B When connecting the machine to a computer ensure that you use a USB cable which does not exceed 2 m in length International ENERGY STAR
209. rn on Auto Reduction See Printing a reduced incoming fax on page 52 149 Telephone Line or Connections Difficulty Suggestions Dialling does not work No dial tone Make sure the machine is plugged in and not in Power Save mode Check the line cord connections Not available in New Zealand Change the Tone Pulse setting See the Quick Setup Guide Lift the external telephone s handset or the machine s handset or cordless handset if available and then dial the number to send a manual fax Wait to hear fax receiving tones before pressing Mono Start or Colour Start The machine does not answer when called Make sure the machine is in the correct receiving mode for your setup See Choose the Receive Mode on page 49 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive mode settings on page 51 If you often have interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 154 Sending Faxes
210. rsrsrrrnrnrnrnrnrnrsrsrsrsnsrsrertereretetntnne 57 Turning off Memory Receive Operations cccecccccececeeceeeeeeeeeeeeeeeeeeeeeeeees 57 Changing Memory Receive Operations sccececeececcceeecececeeeeeeeeeeeeees 58 Fax Preview Monochrome Only cccceeeeeeeeeeeeeeeee ence ee eeaeaaeeeaeaaaeaeaeaeaaeaeaees 58 HOW to preview a received TAK osc ccccccctacsde tievaniveceereessessiyeeversvpiu ie deuaseccendenenees 58 Turning off Fax Preview ccc dw iaceiu eee saicedda duets wed iedect eas tacscavstansetinteunceteceameade 60 Remote Retrieval chs cocec cite cdecere ectectaliaviavd e pie a OK EEE ere EAEE Erir 61 Setting a Remote Access COde ccccccececeeeeeeseeceeecaeaeaeeeeaneeececeseeeeeeeeeeeenes 61 Using your Remote Access Code ccccecececeeeeee teste ee eeeeeeaeaeaeaeaeaeaaeaeaees 61 Remote Fax commandS acs aceescc cance tunconmasieige anc areetendsdeearaeraeeeetessee bax 62 Retrieving fax Messages sis i pecacteracusdetincepemnetneeurpii nen uie lt rrivne waredeersdnee 63 Changing your Fax Forwarding NUMDET cccccceeeeseesseseeeeeeeeeeeeeeeeseeaeenes 63 7 Telephone and External devices 64 VOICES Operations asprin a EEE E E E ie apaa ereat 64 Tone or Pulse Not Available for New Zealand ccccceceeeeeeeeeeeteeeeeeees 64 Faxe Mode sericese e E E E E EEEE 64 Fax Tel mode in Power Save condition c c ccceeeeeeeeeeeeeeaeeeeneeeeeees 64 Telephone Servi
211. s amp Gently put the paper into the paper tray print side down and top edge in first Check that the paper is flat in the tray IMPORTANT Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems QO Gently adjust the paper side guides to the paper with both hands Make sure the paper side guides touch the sides of the paper 11 Chapter 2 Close the paper tray cover Check that the paper is flat in the tray and below the maximum paper mark 1 Slowly push the paper tray completely into the machine A CAUTION DO NOT push Tray 1 into the machine too quickly Doing this may cause injury to your hand by trapping it between Tray 1 and Tray 2 Please push Tray 1 slowly While holding the paper tray in place pull out the paper support 1 until it clicks and then unfold the paper support flap 2 12 Note If you are finished using A3 Ledger or Legal size paper and want to use a smaller paper size take the paper out of the tray Then shorten the tray by pressing the universal guide release button 1 Adjust the paper length guide 2 to fit the paper size you are going to use Then put the paper into the tray Loading paper and documents Loading paper in paper tray 2 amp With both hands gently press and slide a the paper side guides 1 and then the aper length guide 2 to fit the paper note co You c
212. s Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Skew Adjustment Press Skew Adjustment Press Auto or Off 000 600 If you do not want to change additional settings press Mono Start or Colour Start GY Note e Page Layout Enlarge Reduce Book Copy and Watermark Copy are not available with Skew Adjustment e You cannot use this setting with Ledger A3 or paper smaller than 64 mm x 91 mm e This setting is only available for paper that is rectangular or square e Skew Adjustment is only available if the document is skewed by less than 3 degrees e Skew Adjustment may not work correctly if your document is too thick Book Copy Book copy corrects dark borders and skew when copying from the scanner glass Your machine can correct the data automatically or you can make specific corrections Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Book Copy Press Book Copy o6o6o006 Do one of the following E f you want to correct the data yourself press On Preview Press Mono Start or Colour Start and go to step E f you want the machine to correct the data automatically press On and go to step Adjust the skewed data using or Remove the shadows by using 4or gt If you have finished making corrections press Mono Start or Colour Start
213. s Set Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 205 E To store the number without a name press OK Dialling and storing numbers O Enter the first fax or telephone number up to 20 digits using the buttons on the LCD Press OK Note If you want to store an E mail address to use with Internet fax or Scan to E mail server press and enter the E mail address and press OK See Entering Text on page 205 QO Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK E Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when the LCD displays your settings press OK to confirm Do one of the following E To store another Speed Dial number repeat steps to To finish storing numbers press Stop Exit 79 Chapter 8 Storing Speed Dial numbers from Outgoing Calls You can sto
214. s Setup Receive Press A or Y to display Auto Reduction Press Auto Reduction Press On or off OOO 0060 690086 Press Stop Exit Receiving a Fax Setting Receiving Priority If a A3 Colour fax is sent to your machine your machine will receive either a A3 Mono fax or a A4 Colour fax depending on the Receiving Priority setting If you choose Mono Max A3 you will receive a A3 Mono fax If you choose Colour Max A4 you will receive a A4 Colour fax a Note The default setting is Mono Max A3 so the machine cannot receive A4 colour faxes by default Memory Receive On Receiving Document Document F Priority Ga Received Fax Preview Storage OFF Fax Storage BCEAX Fax Forward Colour A4 Colour A4 Max A4 N A N A N A Colour A3 Colour A4 Colour Printout C010Yr Printout colour Printout Colour Printout Reduced A4 Mono A4 Mono A3 Mono A4 1 Fedea Available Mono A4 Mono A41 Available Mono Printout Available Up to A4 Max A3 Colour size A3 Mono A31 A4 Mono A4 Mono A3 Mono A3 y These results may vary depending on the sending machine s ability 2 A3 size faxes will be reduced to A4 size Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup Receive Press Setup Receive Press Aor Y to display Mono Colour Press Mono Colour Press Mono Max A3
215. s over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within two rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings ah Note If you do not receive all your faxes shorten the Ring Delay setting on your external TAD Example for Australia 1 TAD When the TAD answers a call the LCD shows Telephone 71 Chapter 7 IMPORTANT DO NOT connect a TAD elsewhere on the same telephone line Connections The external TAD must be connected as shown in the previous illustration Set your external TAD to one or two rings The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls C Set the Receive Mode to External TAD See Choose the Receive Mode on page 49 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both ma
216. s problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate telephone line with no custom features is recommended Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 92 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 25 Vertical black lines or streaks appear in copies Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner glass on page 169 Fit to Page does not work properly Make sure your source document is not skewed Reposition the document and try again Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Hong Kong users only Make sure the Brother TWAIN WIA driver is chosen as the primary source In Presto PageManager with OCR click File Select Source and choose the Brother TWAIN WIA driver
217. s zesexnehacdesnsiabctacd sles neceeds acevesvalccceecttantad 102 Out of Memory VS SAS ace 52s es cere tained eateecdentenatebie Dearne Gea edatderaedidesensd 103 vi Section IV Direct Photo Printing 12 Printing photos from a memory card or USB Flash memory drive 106 PhotoCapture Center Operations cceeeecceeeeeeeeeeeaeaeaeeeeeeeeeeeeeeeeeteeeees 106 Printing from a memory card or USB Flash memory drive without a PC 106 Scanning to a memory card or USB Flash memory drive without a PC 106 Using PhotoCapture Center from your COMpUtel eeeeeeeeeeereeees 106 Using a memory card or USB Flash memory drive c0eeeeeeeeeeeeeeee eee 106 Memory cards or USB Flash memory drive folder structure 0 107 Getting SITS eissir rasara a Ee a aE EEEa aE iaaa e Ea EEA 108 Entering PhotoCapture mode sc cssati sca esas occ aaceteesdeeee camneccteedencaniens 109 Print IR eS sce a ae aeaa ee dae aaea aa EEEa S 109 View PROTOS ceres oa ae TE ae EEE E OEE EEEE 109 Print Index Thumbnails nososeeeeeeeneeneesrnrnrnrnrnrrrrrnnnrsnsnsenssrnrrererernnerrnene 110 PURING P NOLO S prem Mee te ert meg a see a E e nee ee cere 111 Enhance Photos ace ccrarce oe accede ceteccceitsiranedh tateeek ceinctiee Sactesl du sievandarcemnceeeeeniecs 111 DPOF aN IN Oenes eierniie aea ai ae En aaaea 113 PhotoCapture Center print SettingS cecccceee cece ee eeeeeeeeee eee eaeaeaeaeeeeane
218. send a colour fax e When you choose Photo as the Fax Resolution Sending a Fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution 1 Press Fax Press lt or gt to display Fax Resolution Press Fax Resolution 4 Press the resolution you want AY Note You can choose four different resolution settings for monochrome faxes and two for colour Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of grey or is a photograph This has the slowest transmission Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Colour Start key to send a fax the machine will send the fax using the Fine setting 45 Chapter 5 Dual access Monochrome only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on the
219. ss lt 4 or gt to display Polling RX Press Polling RX Press Standard Enter the fax number you are polling using One Touch Phone Book or the dial pad on the control panel Press Mono Start or Colour Start Setup to receive polling with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure Polling only works with Brother fax machines If you want to get a fax from a secured Brother machine you have to enter the secure code Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press Secure Enter a four digit secure code using the buttons on the LCD This is the same as the security code of the fax machine you are polling Press OK o Enter the fax number you are polling using One Touch Phone Book or the dial pad on the control panel Press Mono Start or Colour Start 87 Chapter 10 Setup to receive delayed polling Delayed polling lets you set the machine to begin polling receive at a later time You can only set up one delayed polling operation D Press Fax Press lt 4 or gt to display Polling RX Press Polling RX Press Timer 5 Enter the time in 24 hour format you want to start polling For example enter 21 45 for 9 45 PM Press OK QO Enter the fax number you are polling using One Touch Phone Book or the dial pad on the control panel Press Mono Start or Colour Start The ma
220. ss and enter the E mail address and press OK See Entering Text on page 205 when the LCD displays your settings press OK to confirm Press Stop Exit 77 Chapter 8 Storing One Touch numbers from Outgoing Calls You can store One Touch numbers from the Outgoing Call history D Press Redial Pause You can also choose by pressing History Press Outgoing Call tab Press A or Y to display the number you want to store Press the number you want to store Press More Press Add to One Touch Dial To choose where the number will be stored do one of the following 0000 00 E To acceptthe displayed next available One Touch location press OK E To enter a different One Touch location press a number using the buttons on the LCD Press OK Note If the One Touch location you choose is already taken the OK button on the LCD will not work Choose a different location Do one of the following E Enter the name using the buttons on the LCD up to 16 characters Press OK To help you enter letters see Entering Text on page 205 E To store the number without a name press OK Press OK to accept the displayed telephone or fax number 78 when the LCD displays your settings press OK to confirm D Press Stop Exit Storing One Touch numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also s
221. ss the entries that you want to add to the broadcast Press OK ah Note One Touch Dial locations begin with x Speed Dial locations begin with After you have entered all the fax numbers by repeating step press OK Press lt 4 or gt to display Broadcasting Sending a Fax Press Mono Start g Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 256 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax e If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Mono Start to send the portion that is in the memory 43 Chapter 5 Cancelling a Broadcast in progress D Press Stop Exit Do one of the following E Tocancelthe entire broadcast press Entire Broadcast Goto step E To cancel the current job press the button that displays the number being dialled Go to step E To exit without cancelling press Stop Exit when the LCD asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm E To exit without cancelling press No or Stop Exit Do one of the following E To cancel the current job press Yes E To exit without cancelling press
222. t sessen 86 Cancelling Fax Forwarding xcccossesiseadescectecdessccreetatsss 62 jobs awaiting redial eee 47 Cleaning paper feed roller ccccceeeeeeeeeeeees 170 paper pick up roller 0 cceeeeeees 171 print hedd sacscescsscrdesderdactceecascecsccsccseess 172 printer platen ceeseeseeeeeeeeeeees 170 scanner cerina 169 Connecting external TAD answering machine seese 71 72 external telephone 0 ceeee 73 Consumable items ceeeeeeeeeeeees 218 Control panel overview cceeeeeeeereeees 6 ControlCenter See Software User s Guide on the CD ROM Copy BOOK eeg ices eee e eee E 99 bright eSS ceiien recer pienen 97 CONTASI cchtee cu cociacu ie teicagebie cdetecedeesiceeds 97 GUBIGX scpscecsentensinters E 100 enlarge reduce ccccececeeceeeeeeeeeeeeeees 94 enter Copy mode 2 eseeeeeeeeeee 92 favourite settings 0 0 0 eeeeeeeeeeeeeees 102 PINS cisicrrentcinsesveneriernceecvessedisxiaviieuspens 93 out of MeEMOTY ehcc5 eds x seveders es ceeBeverces 103 page layout N in 1 cceeeeeeeeeeeeees 95 paper SIZ6 cs ch te aideoapeiccteae te sextamcencts 98 paper type cdencenicshepezsivecccatedevienicuniotsoens 97 CAN isss rki 93 100 set new default eeeeeeenenereeseeesee 102 SINglE eccecsseeierscrieeerdes ep oneone agies ee 92 sort ADF OMY sesuest es oat ceceereeersercererpex 96 tray USS copecetonteecascetecd
223. t To contents of the mail header to be printed None Del Error Mail On Deletes error off mails automatically Notification On Receives MON notification messages off Setup Mail TX Sender Subject Displays the subject that is attached to the Internet Fax data Size Limit On Limits the size of off E mail documents Notification On Sends off notification messages Setup Relay Rly Broadcast On Relays a document to ff Q another fax machine over the internet Relay Domain Registers the Domain name Relay Report On Prints the Relay Broadcast ff 2 Report See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk g 187 Level1 Level2 Level3 Level4 Options Descriptions Network Scan to FTP Passive Mode On You can set Passive Mode to Continued Off OFF or ON depending on your FTP server and network firewall configuration Port Number You can change the port number used to access the FTP server File Namel File Name2 In addition to the seven preset file names you can store two user defined file names that can be used for creating an FTP Server Profile Setup Profile Not Registered You can setup your FTP Profile Time Zone UTC XX XX Sets the time zone for your country Network I F Wired LAN You can cho
224. tBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS FTP Server TELNET SNMPv1 TFTP Scanner Port LLTD responder Web Services SMTP Client POP before SMTP SMTP AUTH POP3 APOP FTP Client LDAP TCP IP for IPv6 Turned off as default NDP RA LPR LPD Custom Raw Port Port9100 mDNS FTP Server TELNET SNMPv1 TFTP Scanner Port LLTD responder Web Services SMTP Client POP before SMTP SMTP AUTH POP3 APOP FTP Client LDAP Network Security SSID ESSID 128 104 64 40 bit WEP WPA PSK TKIP AES WPA2 PSK AES Setup Support Utility SecureEasySetup Yes simple setup with your SecureEasySetup capable access point router AOSS Yes simple setup with your AOSS capable access point router WPS Yes simple setup with your Wi Fi Protected Setup capable access point router 1 See the Computer Requirements chart on page 217 2 f you require more advanced printer management use the latest Brother BRAdmin Professional utility version that is available as a download from http solutions brother com 219 Wireless one push configuration If your wireless access point supports either SecureEasySetup Wi Fi Protected Setup PBC 1 or AOSS you can configure the machine easily without a computer By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the users guide for your wireless LAN rout
225. tgoing Call history list press More and then press Delete Press Yes to confirm QO Press Stop Exit 76 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID on page 67 See Caller ID on page 69 See Caller ID For Singapore and Hong Kong on page 71 The number or name if available from the last 30 faxes and telephone calls you received will be stored in the Caller ID history You can view the list or choose one of these numbers to fax to add to One Touch or Speed Dial or delete from the history When the thirty first call comes in to the machine it replaces information about the first call Press History Press Caller ID hist Press A or Y to display the number or the name you want to call Press the number or the name you want to call Do one of the following E To send a fax press Send a fax Press Mono Start or Colour Start E f you want to store the number press More and then press Add to Speed Dial or Add to One Touch Dial See Storing One Touch numbers from the Caller ID history on page 78 and Storing Speed Dial numbers from the Caller ID history on page 80 E f you want to delete the number from the Caller ID history list press More and then press Delete Press Yes to confirm amp Press Stop Exit GY Note You can print the Caller ID list See How to print a report on
226. the Gateway 000 255 address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the l WINS Static i R configuration mode WINS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ee 000 000 000 000 Y server DNS Server Primary Specifies the IP 000 000 000 000 address of the Secondary sa ae 000 000 000 000 Y server APIPA On Automatically allocates the IP Off address from the link local address range See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk 2 183 Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP IP IPv6 On Enable or Continued Continued Continued Of f peeve the Ev protocol If you want to use the IPv6 protocol visit http solutions brother com for more information Ethernet Auto Chooses the Ethernet link 100B FD mode 100B HD 10B FD 10B HD WLAN TCP IP BOOT Method Auto Chooses the stati BOOT method D that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 mask 000 255 000 255 Gateway 000 255 Enter the Gateway 9009 4959 address 000 255 000 255 Node Name BRWXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static A configura
227. the 27 Power Save key not to Fax Receive Off A receive faxes in power save mode LCD Settings LCD Contrast Light Adjusts the contrast ofthe 33 Med LCD Dark Backlight Light You can adjust the 33 4 brightness of the LCD 5 backlight Dark Dim Timer Off You can set how long the 33 in LCD backlight stays on for aie after you go back to the 20 Secs Ready screen 30 Secs The factory settings are shown in Bold with an asterisk Z 179 Level1 Level2 Level3 Options Descriptions Page General Setup Sleep Mode 1 Min You can choose how long 32 Continued 3 Mins the machine will remain idle before it goes into 3 Mins sleep mode 5 Mins 10 Mins 30 Mins 60 Mins A3 Short Grain On Turn on this setting when 30 off you use A3 short grain paper Function Lock Set Password You can restrict selected 34 machine operation for up Lock Off on to 20 restricted users and Setup User all other non authorized Reset All Users Public users Fax Setup Receive Ring Delay 2 10 2 Sets the number of rings 51 before the machine Example for Australia answers in Fax Only or Fax Tel mode F T Ring Time 20 Secs Sets the pseudo double 51 ring time in Fax Tel mode 30 Secs g 40 Secs 70 Secs For New Zealand 20 Secs 30 Secs 40 Secs 55 Secs Fax Detect On Receives fax messages 52 automatically when you oft answer a call and hear the fax tone Re
228. the current date For details see the Quick Setup Guide For example the fifth image scanned on July 1 2009 would be named 01070905 PDF You can change the colour and quality Quality Selectable File Format Color 150 dpi JPEG PDF Color 300 dpi JPEG PDF Color 600 dpi JPEG PDF B W 200x100 dpi TIFF PDF B W 200 dpi TIFF PDF Insert a CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card or USB Flash memory drive into your machine IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on the card Load your document E Press Scan Gy Press Scan to Media 120 5 Do one of the following E To change the quality press lt 4 or gt to display Quality Press Quality and choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpior B W 200 dpi E To change the file type press lt 4 or gt to display File Type Press File Type and choose PDF JPEG or TIFF Note If you are using the scanner glass of the machine you can change the glass scan size Press lt or gt to display Glass Scan Size and choose A4 A3 Letter Legal or Ledger E f you want to change the file name press lt 4 or gt to display File Name Press File Name and enter the file name You can only change the first
229. the machine from the power source for several minutes and then reconnect it 160 Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Enter personal information station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press MENU Press A or Y to display Service Press Service Press Data Transfer Press Fax Transfer 000000 Do one of the following E If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Enter the fax number to which faxes will be forwarded Press Mono Start Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC D Press Stop Exit to interrupt the error temporarily 2 Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 56 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC 4 Do one of the following E To transfer all faxes to your PC press Yes You will be asked if you want a backup print E To exit and leave the faxes in the memory press No QO Press S
230. the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Remove anything that is stuck inside the paper tray D Wipe the paper trays with a soft cloth to remove dust eo Note In addition to cleaning the glass strip with a non flammable glass cleaner run your finger tip over the glass strip to see if you can feel anything on it If you feel dirt or debris clean the glass strip again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning attempt Put the paper trays firmly back in the machine 169 Cleaning the machine s Cleaning the paper feed roller printer platen l east If the paper feed rollers are stained with ink it may cause paper feed or duplex copy A CAUTION problems Be sure to unplug the machine from the D Unplug the machine from the electrical electrical socket before cleaning the printer socket and if the paper support flap is platen open close it and then close the paper support Pull the paper trays completely out of the machine amp Using both hands use the finger holds on both sides of the machine to lift the scanner cover until it locks securely into the open position Clean the machine s printer platen 1 and the area around it wiping off any scattered ink with a soft dry lint free cloth sides
231. ting PDF JPEG If you chose Mono option in Quality setting TIFF PDE Glass Scan Size A4 Sets the glass scan size for 121 aa scans Letter Legal Ledger File Name You can rename the file 121 Set New Default Yes You can save your scan 121 ae settings Factory Reset Yes You can restore all settingsto 121 the factory settings No ry g The factory settings are shown in Bold with an asterisk 2 193 Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP Name Quality Color 150 dpi Chooses the file format to See Choose or enter Color 300 dpi send the scanned data via sortware FTP User s the name that you Color 600 dpi Guide want to use for the oiie profile of the FTP B W 200x100 dpi CD ROM server This name B W 200 dpi will be displayed on p the LCD screen File Type If you chose colour option in Quality setting PDE JPEG If you chose Mono option in Quality setting TIFF PDF Glass Scan Size A4 Sets the glass scan size for a3 scans Letter Legal Ledger File Name You can rename the file Set New Default Yes You can save your scan io settings Factory Reset Yes You can restore all settings to ia the factory settings The factory settings are shown in Bold with an asterisk 2 194 Menu and Features Level1 Option Option2 Option3 Descriptions Page Scan to FTP IP Address Qualit
232. tion mode WINS Server Primary Specifies the IP 000 000 000 000 Secondary 000 000 000 000 address of the primary or secondary server See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk E 184 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Continued WLAN Continued TCP IP Continued DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On Off Automatically allocates the IP address from the link local address range IPv6 On off Sets the IPv6 protocol On Setup Wizard You can configure your print server SES WPS AOSS You can easily configure your wireless network settings using the one button push method WPS w PIN Code You can easily configure your wireless network settings using WPS with a PIN code WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk Z 185
233. to illuminate it in blue and the LCD displays the PhotoCapture options The LCD shows Photos E Press View Photos if you want to quickly view and print your photos See View Photos on page 109 E Press Enhance Photos if you want to add special effects to your photos See Enhance Photos on page 111 E Press Index Print if you want to print an Index page Thumbnails You can also print photos using the image numbers of the Index page Thumbnails See Print Index Thumbnails on page 110 OY Note If your digital camera supports DPOF printing see DPOF printing on page 113 Press the option you want to set Print Images View Photos You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture amp Press View Photos Do one of the following E f you want to choose photos to print or print more than one for an image go to step E f you want to print all photos press 9 Press Yes to confirm Go to step Note e Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails e Press lt 4 or gt repeatedly to select each page of photos or hold down to scroll through all pages of photos e Press to start S
234. to illuminate it in blue w amp Pf la at recap Ga yer ag 1 N e e gt a m The LCD shows Fax Resolution ek ScanSize Standard Auto History Phone Book Sending a Fax Press lt or gt to scroll through the Fax key options Some functions are only available when sending monochrome faxes Fax Resolution See page 45 Contrast See page 45 Glass ScanSize See page 41 Broadcasting See page 43 Preview See page 42 Delayed Fax See page 46 Batch TX See page 47 Real Time TX See page 46 Polled TX See page 89 Polling RX See page 87 Overseas Mode See page 46 Set New Default See page 47 E Factory Reset See page 48 Press the option you want 40 Faxing from the ADF Press Fax Place the document face up in the ADF See Using the ADF on page 24 Enter the fax number using the dial pad You can also enter the fax number on the LCD by pressing Phone Book and Send a fax or you can press a One Touch key on the machine s control panel For details see How to Dial on page 75 Note e You can preview a fax message before sending it by setting Preview to On See How to preview an outgoing fax on page 42 e If your network supports the LDAP protocol you can search for fax numbers and E mail addresses on your server See LDAP operation in the Network User s Guide on the CD ROM 4 Press Mo
235. to step E To exit without cancelling press Stop Exit When the LCD asks if you want to cancel the entire sequential polling job do one of the following E Press Yes to confirm E To exit without cancelling press No or Stop Exit amp Do one of the following E To cancel the current job press Yes E To exit without cancelling press No or Stop Exit Entire Seq Poll Go to step Polling Polled transmit Monochrome only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and cancelling waiting jobs on page 47 Setup for polled transmit Press Fax Load your document Press lt 4 or gt to display Polled TX Press Polled TX Press Standard Press Mono Start 0000000 If you are using the scanner glass the LCD will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No or Mono Start to send the document Place the next page on the scanner glass and press Mono Start Repeat and for each additional page Your machine will automatically send the fax when it is polled 89 Chapter 10 Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure
236. too small to trim Choose a larger image Ink low One or more of the ink cartridges are running out of ink If a sending machine has a colour fax to send your machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be printed at your machine as a black and white fax Order a new ink cartridge You can continue printing until the LCD shows Cannot Print See Replacing the ink cartridges on page 165 Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted incorrectly formatted or there is a problem with the memory card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory card or USB flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See C
237. top Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Enter personal information station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press MENU Press A or Y to display Service Press Service Press Data Transfer Press Report Trans Enter the fax number to which the Fax Journal report will be forwarded Press Mono Start 000000 Troubleshooting and Routine Maintenance Document jam Documents can jam in the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed B Open the ADF cover Pull the jammed document out to the right E Close the ADF cover Press Stop Exit IMPORTANT To avoid document jams close the ADF cover correctly by pushing it gently in the middle 161 Document is jammed inside the ADF Printer jam or paper jam unit Take out the jammed paper depending on Take out any paper from the ADF that is where it is jammed in the machine not jammed Pull the paper trays 1 out of the Lift the document cover machine amp Pull the jammed document out to the right Close the document cover O Press Stop Exit sides
238. tore One Touch numbers from incoming calls in the Caller ID History See Caller ID on page 67 See Caller ID on page 69 See Caller ID For Singapore and Hong Kong on page 71 Press History Press the Caller ID hist tab Press A or Y to display the number you want to store Press the number you want to store Press More Press Add to One Touch Dial 0000 000 To choose where the number will be stored do one of the following E To accept the displayed next available One Touch location press OK E To enter a different One Touch location press a number using the buttons on the LCD Press OK GY Note If the One Touch location you choose is already taken the OK button on the LCD will not work Choose a different location Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 205 E To store the number without a name press OK Press OK to confirm the fax or telephone number when the LCD displays your settings press OK to confirm D Press Stop Exit Storing Speed Dial numbers You can store up to 100 2 digit Speed Dial locations with a name and each name can have two numbers When you dial you will only have to press a few keys for example press Phone Book the number you want to call and Send a fax Press Phone Book Press More Pres
239. u are using Brother Original Innobella ink If you are using photo paper make sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine s printer platen on page 170 Make sure that you are using Brother Original Innobella ink Make sure you are using the paper support flap See Loading paper and other print media on page 10 Wide black lines appear on the pages Clean the paper pick up roller See Cleaning the paper pick up roller on page 171 The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Advanced tab click Colour Settings and uncheck Bi Directional Printing for Windows or Bi Directional Printing for Macintosh Make sure that you are using Brother Original Innobella ink Cannot perform Page Layout printing Check that the paper size setting in the application and in the printer driver are the same 148 Printing continued Troubleshooting and Routine Maintenance Difficulty Suggestions Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data
240. ug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet DO NOT defeat the purpose of the grounded plug DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 10 DO NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 11 Wait until pages have exited the machine before picking them up 12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the casing has been damaged E f the product exhibits a distinct change in performance indicating a need for service 13 To protect your product against power surges we recommend the use of a power protection device Surge Protector 14 To reduce the
241. uide For more information about network setup please see the Network User s Guide General Information Accessing Brother Support For Windows You can find all the contacts you will need such as Web support Brother Solutions Center and on the Brother CD ROM E Click Brother Support on the main menu The following screen will appear Macromedia Flash Player 8 Multi Function Center Brother Support AD Brother Home Page A Brother Solutions Center M 5 p AAD Supplies Information A Brother CreativeCenter E To access our website http Awww brother com click Brother Home Page E For the latest news and product support information http solutions brother com click Brother Solutions Center E To visit our website for original Brother Supplies http www brother com original click Supplies Information E To access the Brother CreativeCenter http Awww brother com creativecenter for FREE photo projects and printable downloads click Brother CreativeCenter E To return to the main page click Back or if you have finished click Exit Chapter 1 Control panel overview 27 01 2009 mr are 06 11 m History l Copy Duplex Redial 1 1 Fax and telephone keys E Duplex Copy Press this key to copy on both sides of the paper E Hook Press before dialing if you want to make sure a fax machine will a
242. used together in other than quiet conditions 24 Where it is necessary to dial prefix digits such as a Caller Display override code 0196 or 0197 this unit will have to be used in conjunction with an associated tone signalling DTMF telephone 25 Note that some telephones are not compatible with this unit and dialling errors may result if the two devices are used together in other than quiet conditions The Telecom Faults Service is not to be called should such problems arise In such cases it is recommended that the prefix and wanted number are dialled manually 141 26 This equipment may not provide for the effective hand over of a call to another device connected to the same line 27 This equipment is not capable under all operating conditions of correct operation at the higher speeds for which it is designed Telecom will accept no responsibility should difficulties arise in such circumstances This condition typically applies to 56 kbit s modems and facsimile machines operating at gt 14 4 kbit s 28 When using the Caller Line Identification incorporated in this device verify the integrity of the recorded digits prior to dialling 29 Some parameters required for compliance with Telecom s Telepermit requirements are dependent on the equipment PC associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom s Specifications E There shal
243. usy Verify the number and try again Not Registered You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See Storing One Touch Dial numbers on page 77 and Storing Speed Dial numbers on page 79 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following E Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Memory Receive See Turning off Memory Receive Operations on page 57 E Print the faxes that are in the memory See Printing a fax from the memory on page 54 The memory card or USB flash memory drive you are using does not have enough free space to scan the documents Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again 158 Troubleshooting and Routine Maintenance Error Message Cause Action Paper Jam Paper is jammed in the machine Open the Outer Rear Cover and Inner Rear Cover at the back of the machine and remove the jammed paper See Printer jam or paper jam on page 162 Make sure the paper length guide is adjusted to the correct paper size Do not extend the paper tray when you load A5 or smaller size paper Touchscreen initia lization failed
244. ve for 2 seconds If you are using wireless connection having Network problems see the Network User s Guide for more information The network scanning feature does not work The network PC Fax Receive feature does not work For Windows users only Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 users please visit the Brother Solutions Center http solutions brother com Your computer cannot find your machine lt Windows users gt Firewall settings on you PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 Touchscreen Difficulties Difficulty Suggestions The dial pad does not work when entering numbers or characters Use the touchscreen buttons to enter information 153 Dial Tone detection When you send a fax automatically by default your machine will wait for a f
245. ve your fax 47 settings No Ei The factory settings are shown in Bold with an asterisk 190 Menu and Features Level1 Level2 Level3 Options Descriptions Page Factory Reset Yes You can restore all settings 48 to the factory settings No History Outgoing Call Send a fax You can choose a number 76 Hore Add to Speed from the Outgoing Call Dial history and then send a fax to it add it to Speed Dial Add to One add it to One Touch Dial or Touch Dial delete it Delete Caller ID hist Send a fax You can choose a number 76 TEA AAG to Speed from the Caller ID history and Dial then send a fax to it add it to Speed Dial add it to Add to One One Touch Dial or delete it Touch Dial Delete Phone Book Send a fax You can dial by pressing only 40 a few keys and Start More Set Speed Dial You can set up dial by 79 pressing only a few keys Set One Touch You can set up One Touch 77 Dial numbers Setup Groups You can set up Group 82 numbers for Broadcasting Change You can change One Touch 79 and Speed Dial numbers Delete You can delete One Touch 82 and Speed Dial numbers The factory settings are shown in Bold with an asterisk 2 191 Scan CE colour option in Quality setting PDE JPEG If you chose Mono option in Quality setting
246. will be sent at the time of day you enter in step Press Fax Load your document Press lt 4 or gt to display Delayed Fax Press Delayed Fax Press On oo6o006 Enter the time you want the fax to be sent in 24 hour format using the buttons on the LCD For example enter 19 45 for 7 45 PM Press OK Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Delayed Batch Transmission Monochrome only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax Press dor to display Batch TX Press Batch TX Press On Checking and cancelling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remaining Jobs Press Remaining Jobs Any waiting jobs appear on the LCD Press A or Y to scroll through the jobs and press the job you want to cancel Press OK 0000 Sending a Fax Do one of the following E To cancel press Yes If you want to cancel another job go to step O E
247. x Preview Monochrome only How to preview a received fax You can view received faxes on the LCD by pressing the Fax Preview button on the LCD When the machine is in Ready mode a popup message will appear on the LCD to alert you of new faxes Setting Fax Preview Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Fax Preview Press Fax Preview Press On or Off 0000 690086 The LCD will tell you that any future faxes will not be printed as you receive them Press Yes Press Stop Exit Note e When you receive a colour fax the machine will treat the data as a colour fax or a monochrome fax depend on your setting for Receiving Priority See Setting Receiving Priority on page 53 e When Fax Preview is turned On a backup copy of received faxes will not be printed even if you have set Backup Print On e For Singapore and Hong Kong Fax Preview is not available when Fax Forwarding is turned on Using Fax Preview When you receive a fax you will see the pop up message on the LCD For example New Fax 02 D Press Fax Preview The LCD will display the new fax list K Note e If you receive a fax containing multiple paper sizes for example a page of A4 data and a page of A3 data the machine may create and store a file for each paper size The LCD may show that more than one fax j
248. y Book Copy On Corrects dark borders and 99 On Preview Skew Adjustment Shadow Revise off skew when copying from the scanner glass The factory settings are shown in Bold with an asterisk 2 197 Level1 Level2 Level3 Options Descriptions Page Watermark Copy Use Watermark See the You can place a logo or text 99 Edit Template watermark copy into your document as a settings in the Watermark Use Image following table Duplex Copy On Portrait Long Enables or disables duplex 100 edge flip printing You can also hoose long edge or short Portrait short dge duplex p edge flip 9 PSAP 9 Landscape Long edge flip Landscape Short edge flip off Favorite Store Favorite 1 You can save your 103 i Favourite settings Settings Rename Favorite 2 9 Favorite 3 R The factory settings are shown in Bold with an asterisk 198 Watermark Copy Settings Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Edit Template Text CONFIDENTIAL DRAFT COPY Position A B C E T Q 4 Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency O O CO C oO as a m 2 WV v Ww Ww ly Colour Yellow Green Oran
249. y See Checking the print quality on page 172 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Size and Type on page 29 Make sure that your ink cartridges are fresh The following may cause ink to clog E The expiration date written on the cartridge package has passed Brother Original cartridges stay usable for up to two years if kept in their original packaging E The ink cartridge was in your machine over six months E The ink cartridge may not have been stored correctly before use Make sure that you are using Brother Original Innobella ink Try using the recommended types of paper See Acceptable paper and other print media on page 20 The recommended environment for your machine is between 20 C to 33 C 147 Printing continued Difficulty Suggestions White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 172 Make sure that you are using Brother Original Innobella ink Try using the recommended types of paper See Acceptable paper and other print media on page 20 If you are using A3 long grain paper you may get horizontal lines appearing on your prints Try turning off A
250. y 2 is set to a different paper size that is more suitable for the received faxes E Both trays are using the same size paper and Tray 1 is not set to use plain paper Press MENU Press A or Y to display General Setup Press General Setup Press Tray Setting Press Tray Use Fax Press Tray 1 Tray 2 or Auto Select 96000690 00 Press Stop Exit 30 Press Aor Y to display Tray Setting Press Aor Y to display Tray Use Fax Secure Paper Feed mode for A3 size Short Grain Paper If your printed pages have smudge problems when using A3 paper your paper may be short grain paper Choose A3 Short Grain and set it to On to avoid this problem Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display A3 Short Grain Press A3 Short Grain Press On 000 69 00 Press Stop Exit KA Note If you are not sure about the type of paper you are using consult the paper packaging or manufacturer for paper specifications e Printing will be slower when using the A3 Short Grain setting Volume Settings Ring Volume You can choose a range of ring volume levels from High to off The machine will keep your new default setting until you change it Setting the Ring Volume from the menu Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Rin
251. y Color 150 dpi Chooses the file format to See Continued Enter the Color 300 dpi send the scanned data via eae FTP User s IP address of the f Color 600 dpi Guide FTP server anhe B W 200x100 dpi CD ROM B W 200 dpi File Type If you chose colour option in Quality setting PDE JPEG If you chose Mono option in Quality setting TIFF PDE Glass Scan Size A4 Sets the glass scan size for scans Letter Legal Ledger File Name You can rename the file Set New Default Yes You can save your scan wa settings Factory Reset Yes You can restore all settings to N the factory settings The factory settings are shown in Bold with an asterisk g 195 Copy Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 93 Worman for the next copy Best Enlarge Reduce 100 94 Enlarge 198 10x15cm gt a4 You can choose the 94 enlargement ratio for the 186 10x15cm gt LTR next copy 142 A47A3 A5744 Reduce 97 LTR gt A4 You can choose the 94 reduction ratio for the next 93 A4 gt LTR copy 83 LGL gt A4 69 A37A4 A4 A5 47 A4 gt 10x15cm Fit to Page Your machine will adjust 94 the size automatically to the paper size you set Custom 25 400 You can choose the 94 enlargement or reduction ratio for the next copy Tray S
252. y cause injury DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may Cause injury 134 Safety and Legal When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or the Outer Rear Cover DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on Doing this may cause an error 135 Important safety instructions a A OO N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product DO NOT use this product near water DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the casing and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided Use only the power cord supplied with this machine This product is equipped with a 3 wire grounded pl
253. you press the One Touch key Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 3 5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing One Touch and Speed Dial numbers Press the Redial Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses Photo resolution Mono only A resolution setting that uses varying shades of grey for the best representation of photographs PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Glossary PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Not available in New Zealand A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit
254. you do not want to change any settings press Colour Start to print Enhance Photos You can edit and add effects to your photos and view them on the LCD before printing Note The Enhance Photos feature is supported by technology from Reallusion Inc REALLUSION D Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Q Press Enhance Photos OH Note e Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails e Press lt 4 or gt repeatedly to select each page of photos or hold down to scroll through all pages of photos Press to start Slide Show Press a photo from the thumbnails Press Enhance or Trim You can also choose both together Press OK Do one of the following E f you chose Enhance go to step O E f you chose Trim go to step QO Press the effect you wish to add Press OK Go to step 111 Chapter 12 F4 Not e While the image is enlarged you can PINOT MlM move around the image with up 4 e You have 7 ways to add effects to your down P left and right gt hoto e Press Cancel to return to the list of effects Auto Correct The machine decides the suitable Adjust the red frame around your photo effect for your photo The part inside of the red frame will be Enhance Skin printed Best used for adjusting portrait

Brother 6890CDW All in One Printer User Manual

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