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Ariens 926040 Snow Blower User Manual

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1. cccccccseeeseecesecseeeseeeeees 3 9 Checking OD StatUS sxcicsmceesiscanctnwcandives deeeamcertueaueacnwnta 3 10 Cancelling a fax in progress cccseeeeeeeeeeeeeeeeeeeees 3 10 Cancelling a waiting JOD eceeccecceesesseeeeeeeeaeeeeeees 3 10 Advanced Sending Operations cccceeecseeeeeeeeeeeesees 3 11 Broadcasting Monochrome onlly 00cceeeeeees 3 11 Overseas Mode ccccsececsececeeeeeceeeeceeeeeseeeeseeessaues 3 12 Delayed Fax Monochrome only MFC 425CN only cccccccsseeeeeeceeeeeeeeeeeeeeeeaeees 3 13 Delayed Batch Transmission Monochrome only MFC 425CN only 3 13 Setup for Polled Transmit Standard Monochrome only MFC 425CN only 0 3 14 Setup for Polled Transmit with Secure Code Monochrome only MFC 425CN only 3 14 TA Ei c quemeremee erence note amet anne en S 3 15 Setting Up the password ccceccccseeeeeeeeeeeeeeees 3 16 Changing the TX Lock paSSWotd c seseeeee 3 16 Turning TX LOCK On eeceeeeeeeeceeeeeeeeeeeeeeeeeeeaeeeees 3 16 xii T rning TX Lock Off wsseiseie cecacociennteveecsvnedsunertvenswveres 3 17 Faxing letter size documents from the scanner J e coon squeesadscinsse acs cesaseasteccouaccansenuaneboes 3 17 SEUD OCIS yeasts renee ec ie aae a eiei 4 1 Basic receiving OPEratiONS cccceeceeseceeeeeeeeeeeseeeeeaeees 4 1 Choosing the Receive Mode ccc
2. Custom features on your phone line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine See Custom features on a single line on page 12 12 A 10 APPENDIX A i Appendix B On screen programming Your machine is designed to be easy to use with LCD on screen programming using the navigation keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can probably program your machine without the User s Guide if you use the Menu table that begins on page B 3 These pages will help you understand the menu selections and options that are found in the machine s programs A You can program your machine by pressing Menu Set followed by the menu numbers For example to set Fax Resolution to Fine Press Menu Set 2 2 2 and a or v to select Fine Press Menu Set Memory storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mode and so on will be lost Y
3. 2 Press 1 to select more settings The Next LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to change the contrast For most documents the default setting Auto can be used It automatically chooses the suitable contrast for your document Use Light to send a light document Use Dark to send a dark document If it is not illuminated in green press Fax Load your document Press Menu Set 2 2 1 Press a or w to Select Auto Light or Dark Press Menu Set AW Gh SETUP SEND 3 6 Fax Resolution You can use the Fax Resolution key to change the setting temporarily for this fax only In Fax mode Fax press Fax Resolution and a or v to select the setting you want and then press Menu Set OR You can change the default setting If it is not illuminated in green press amp Z Fax Load your document Press Menu Set 2 2 2 Press a or v to select the resolution you want Press Menu Set A You can choose four different resolution setting for monochrome faxes and two levels for colour AW Gh Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has v
4. 2 in 1 P T 2 in 1 L Tadros 4 in 1 P E 4in1 L iE hai Poster 3X3 You can make a poster size copy of a photograph MAKING COPIES 8 12 Changing the default copy settings You can save the copy settings you use most often by setting them as default These settings will remain until you change them again Increasing copy speed or quality Press Menu Set 3 1 2 Press a or v to select Normal Best Or Fast Press Menu Set 3 Press Stop Exit Adjusting brightness 1 Press Menu Set 3 2 2 Press a to make a lighter copy OR Press w to make a darker copy Press Menu Set 3 Press Stop Exit Adjusting contrast You can change the contrast to help an image look sharper and more vivid Press Menu Set 3 3 2 Press a to increase the contrast OR Press w to decrease the contrast Press Menu Set 3 Press Stop Exit 8 13 MAKING COPIES Adjusting colour saturation Colour saturation can only be changed through the default setting Press Menu Set 3 4 2 Press a or v to select Red Green Or Blue Press Menu Set 3 Press a to increase the colour saturation OR Press w to decrease the colour saturation Press Menu Set 4 Return to Step 2 to select the next colour OR Press Stop Exit MAKING COPIES 8 14 Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability This memoran
5. Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided IMPORTANT INFORMATION 11 2 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes
6. Major Digital Camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to select on the Digital Camera display the images and number of copies you want to print When the memory card CompactFlash SmartMedia Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card containing DPOF information is put into your machine you can print the selected image easily 1 Insert your media card into the proper drive slot Press PhotoCapture key A The media active message will be shown for 60 seconds and then disappear Even in that case you can enter the PhotoCapture mode by pressing PhotoCapture 2 Press PhotoCapture Press aor v to select Print Images Press Menu Set 4 f there is a DPOF file on the card Gelect AV amp Set the LCD shows 5 Press a or v to select DPOF Print Yes Press Menu Set 6 Press a or v to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or10x15cm Inkjet Press Menu Set If you selected Letter or A4 press a or v to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set Press Colour Start to print 9 8 WALK UP P
7. The paper is jammed in the See Printer jam or paper jam on page 12 6 machine Wrong Paper Paper is not the correct size Reload the correct size of paper Letter Legal Size or A4 and then press Mono Start or Colour Start 12 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Unable to The machine has a mechanical Open the scanner cover and remove any Change problem foreign obstacles from inside the machine If OR the error message continues please follow the Unable A foreign obstacle such as a clip steps below before disconnecting the machine Clean or ripped paper is in the machine SO you will not lose any important messages Then disconnect the machine from the power source for several minutes which will erase all faxes and then reconnect it Check whether the machine has faxes in memory 1 Press Menu Set 9 0 1 2 If the machine has no faxes disconnect the machine from the power source for several minutes and then reconnect it Unable Init Unable Print Unable Scan OR If faxes are present you can transfer them to another fax machine Go to step 3 OR For MFC 425CN you can forward the remaining faxes to your PC Please see Transfer faxes to your PC Transfer faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode 3 Enter the fax number to which faxes will be forwarded
8. the cartridge will not be damaged 5 Each colour has its own correct position Keep the ink cartridge in an upright position when you insert it into slot Press down firmly on the ink cartridge until the hook snaps over it New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover 12 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 if you replaced an ink cartridge while Near Empty was displayed on the LCD the LCD may ask you to verify that it was a brand new one Example Did You Change Blck 1 Yes 2 No For each new cartridge you installed press 1 on the dial pad to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one please be sure to select 2 A If you wait until Ink Empty message is displayed on the LCD the machine will automatically reset the ink dot counter Ifthe Install message is on the display after you have installed ink cartridges check that the ink cartridges are installed properly Ay WARNING If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concerned TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 28 Caution mM Do not remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge mM Do no
9. 12 Wait until pages have exited the machine before picking them up 13 Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following conditions m When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation m If the product has been dropped or the cabinet has been damaged E Ifthe product exhibits a distinct change in performance indicating a need for service 14 To protect your product against power surges we recommend the use of a power protection device Surge Protector 11 3 IMPORTANT INFORMATION Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2005 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh and TrueType are registered trademarks of Apple Computer Inc PaperPort and OmniPage
10. Press a or v to select more settings MAKING COPIES 8 4 Increasing copy speed or quality You can select the copy quality The default setting is Normal Normal Recommended mode for ordinary printouts Good copy quality with adequate copy speed Fast Fast copy speed and lowest ink consumption Use FAST to save time document to be proof read large documents or many copies Use this mode to copy precise images such as photographs BEST uses the highest resolution and slowest speed Press Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Quality Press Menu Set Press a or v to choose the copy quality Fast Normal or Best Press Menu Set 6 Press Mono Start or Colour Start On WN GR 8 5 MAKING COPIES Enlarging or reducing the image copied You can select the following enlargement or reduction ratios Custom 25 400 allows you to enter a ratio from 25 to 400 Press Copy Options Custom 25 400 Options 198 10x15cm gt A4 J 186 10x15cm gt LTR and A or V toselect 142 A5 A4 Enlarge Reduce 104 EXE LTR Press Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Enlarge Reduce Press Menu Set A GNhH MAKING COPIES 8 6 9 Press a or v to select t
11. Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchange Your machine can be connected to most types of PBX The machine s recall feature supports timed break recall only TBR TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the Tel R key is pressed You can program a Tel R keypress as part of a number stored in a Speed Dial location When programming the Speed Dial number Menu Set 2 3 1 press Tel R first the screen displays then enter the telephone number If you do this you do not need to press Tel R each time before you dial using a Speed Dial location See Storing numbers for easy dialling on page 5 1 2 3 GETTING STARTED General Setup Setting the Mode Timer The machine has four temporary mode keys on the control panel PhotoCapture Copy Fax and Scan You can change the number of seconds or minutes the machine takes after the last Copy Scan or PhotoCapture operation before it returns to Fax mode If you select Off the machine stays in the mode you used last Photo Capture Copy Fax Scan Press Menu Set 1 1 Press a or v to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off 1 2 3 Press Menu Set 4 Press Stop Exit Setting the Paper Type To get the best print quality set the machine for the type of paper you are USING 1 Press Men
12. The most common error messages are shown below You can correct most problems by yourself If you need additional help the Brother Solutions Center offers latest FAQs and troubleshooting tips Visit us at http solutions brother com ERROR MESSAGES ERROR CAUSE ACTION MESSAGE BT Call Sign The machine is set BT Call Sign to Set BT Call Sign to OFF See BT Call Sign For On ON You cannot change the U K Only on page A 1 Receive Mode from Manual to another mode Comm Error Poor phone line quality caused a_ Try the call again If the problem continues call communication error the telephone company and ask them to check your phone line Connection You tried to poll a fax machine that Check the other fax machine s polling setup Fail is not in Polled Waiting mode Cover is Open The scanner cover is not closed Lift the scanner cover and then close it again completely Data Print data remains in the Re start printing from your computer Remaining machine s memory Print data remains in the Press Stop Exit The machine will cancel the machine s memory The USB job and eject the page that is being printed cable was unplugged while the computer was sending the data to the machine Disconnected Theotherpersonorotherperson s Try to send or receive again fax machine stopped the call Document Jam The document was not inserted or See Using the ADF Automatic Document MFC 425CN fed properly or the docum
13. Unplug the interface cable from the machine if it is connected Wrap the machine in the bag and place it in the original carton with the original packing material NOG A 12 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton 9 Close the carton TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 22 Routine maintenance Cleaning the scanner Lift the document cover Clean the scanner glass with isopropyl alcohol on a soft lint free cloth Document Cover Clean the glass strip under the film with isopropyl alcohol on a lint free cloth Glass Strip 12 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the machine printer platen Be careful not to touch the paper feed star wheels or encoder film Be sure to unplug the machine from the electrical socket before cleaning the printer platen If ink is scattered on or around the printer platen be sure to wipe it off with a soft dry lint free cloth Encoder Film DO NOT TOUCH ee es AS A E Eoo a T FZ Printer Platen Clean Here Paper Feed Star Wheel DO NOT TOUCH TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 24 Cleaning the Paper Pick up Roller 1 Unplug the machine and remove the Jam Clear Cover 2 Clean the Paper Pick up Roller with isopropyl alcohol on a Q tip cotton swab 3 Re
14. factory setting is Low When the beeper is on the machine will beep when you press a key make a mistake or you send or receive a fax 1 Press Menu Set 1 4 2 2 Press a or v to select your option Low Med High or Off Press Menu Set 3 Press Stop Exit 2 5 GETTING STARTED Setting the Speaker Volume You can adjust the machine s one way speaker volume 1 Press Menu Set 1 4 3 2 Press a or v to select Low Med High or Off Press Menu Set 3 Press Stop Exit Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct day and time in the Date Time setting 1 Press Menu Set 1 5 2 Press a or v to select On or Of f Press Menu Set 3 Press Stop Exit Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD from your position try changing the contrast setting for improved viewing 1 Press Menu Set 1 7 2 Press a or v to select Light or Dark Press Menu Set 3 Press Stop Exit GETTING STARTED 2 6 Setup Send How to enter Fax mode Before sending faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax Fox 2 N i How to dial You can dial in any of the following wa
15. 28 mm 20 Up to 64 Ib Up to 0 01 Index Card Up to 120 g m Up to 0 15 mm 30 Up to 32 Ib Up to 0 006 Post Card Up to 200 g m Up to 0 23 mm 30 Up to 53 Ib Up to 0 01 Envelopes 75 to 95 g m Up to 0 52 mm 10 20 to 25 Ib Up to 0 02 wee S a S Up to 50 sheets for Legal size paper 80 g m Up to 100 sheets of 80 g m Paper capacity of the output paper tray Output Paper Up to 25 sheets of 80 g m A4 Tray E Transparencies or glossy paper must be picked up from the output paper tray one page at atime to avoid smudging Legal paper cannot be stacked on the output paper tray INTRODUCTION 1 12 Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes Cut Sheet Paper Envelopes unprintable area Cut Sheet 3mm 3mm 3mm 3mm 0 mm 0 mm 0 mm 0 mm 1 When you set the Borderless feature to On Printable area depends on the Printer driver settings The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using 1 13 INTRODUCTION How to load paper envelopes and post cards To load paper or other media Pullthe paper tray completely out of the machine and remove the output paper tray Output Paper Tray Paper Support Flap A Use the paper support flap for Letter Legal and A4 INTRO
16. 4 2 l 4 INDEX Safety Instructions ili 11 2 Setup Date and Time 2 1 Station ID fax header entering text a n 2 2 Shipping the machine 12 20 Speed Dial CHANGING seinen 5 2 dialing vissiin 3 2 SONG ereraa 5 1 TAD telephone answering device external 4 1 A 5 CONNECTING 0005 A 5 A 6 receive MOE sesoses 4 1 recording OGM A 7 Text entering 000 B 11 special characters B 12 Troubleshooting 6 12 1 checking ink volume 12 19 document jam 6 12 5 error messages on LCD 12 1 if you are having difficulty Copying Difficulties 12 12 Handling Incoming S a enters 12 12 Network Difficulties 12 13 phone line 66 12 14 Phone Line or Connection 12 11 PhotoCapture Center Difficulties 12 13 Printing 12 9 12 10 Printing Received FOXCS iiia 12 10 Receiving Faxes 12 11 Scanning Difficulties 12 12 Sending Faxes 12 11 Software Difficulties 12 12 paper jam wxisceeieinieeiekindceds 12 6 print quality 12 15 TAX HOCK eonun 3 15 Volume setting 0 2 5 beeper cccecceeceeceeeeeees 2 5 AALE EEE E AAE sien 2 5 speaker ccccceeceeeeeeeeeees 2 6 INDEX l 5 Remote Retrieval Access card MFC 425CN only If you plan to receive fax message
17. 5 Remote Fax Options MFC 425CN only MONOCHrOME Only sssini 6 1 Setting up Fax Forwarding cccsssseeeeeeeeseeeeeeeeeeees 6 1 Setting Fax StOraGe cccccssssssccccseeeeeeeeeeeeeeeseeeeeeeeas 6 2 Setting PC Fax Receive MFC 425CN only 6 2 Changing your PC MFC 425CN onlly 0000 6 3 Turning off Remote Fax Options ceeeeeeeees 6 4 Changing Remote Fax Options cceeeeeeeeeeeeeees 6 4 Setting your Remote Access Code seseeeeeeeees 6 5 Remote Retrieval ccccsccsscccseccseeceececeeecseeceseeceeesaeesaess 6 6 Using your Remote Access Code 6 6 Remote COMMANAS ccccseeeeeeeeeeeeeeeeeeteeeeseneessaees 6 7 XIV Retrieving fax messages ccececseeeeseeeeeeeeeseeeeseeeeees 6 8 Changing your Fax Forwarding number 0 6 8 Printing repris iscscciccssevcnaxieceriessseebertecarietsuveedewnstcesteesstcencis 7 1 Fax settings and activity aennneneeennennneeeern rne rrerrrerrenen nne 7 1 Customizing the Transmission Verification Report 7 1 Setting the Journal Period cccccceeeeeceeeeeeeeee ees 7 2 Printing reports ccceececeeeeeeeeeeeeeeeseeeeseeeeeeaeeseeeesees 7 3 How to print a report ccceccceecceeeeseeeeseeeeeeeeeeeeees 7 3 Making CODICS spies siceteeecesteestpandtenenwetedenempewnessedendscrdeevawecsndenw 8 1 Using the machine as a copier cccceeeeeeeeeeeeeee
18. Changing Remote Fax Options If received faxes are left in your machine s memory when you change from PC Fax Receive to another remote fax option Fax Forward or Fax Storage the LCD will ask you the following message Erase All Doc 1 Yes 2 No Print All Fax 1 Yes 2 No E If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again E If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another remote fax option Fax Forward or Fax Storage the LCD will ask you the following message Send Fax to PC 1 Yes 2 No E If you press 1 and Backup Print is set to On faxes in the memory will be erased before the setting changes If you press 1 and Backup Print is set to off faxes in the memory will be sent to your PC before the setting changes E f you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged OR 6 4 REMOTE FAX OPTIONS MFC 425CN ONLY Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 1 Press Menu
19. E Ifthe memory is full and you are faxing a single page it will be sent in real time mM You cannot send multiple pages for colour faxes SETUP SEND 3 4 Automatic transmission This is the easiest way to send a fax 1 2 3 4 If it is not illuminated in green press amp Fax Load your document Dial the fax number you want to call See How to dial on page 3 1 Press Mono Start or Colour Start For MFC 215C go to step 4 on page 3 4 Manual transmission Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax NN O HR QONa If it is not illuminated in green press Fax Load your document Pick up the handset of the external phone and listen for a dial tone Dial the fax number you want to call When you hear the fax tone press Mono Start or Colour Start If you are using the scanner glass 1 Send 2 Receive press 1 to send a fax Replace the handset of the external phone A You cannot send multiple pages from the scanner glass 3 5 SETUP SEND Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings contrast resolution overseas mode delayed fax timer MFC 425CN only polling transmission MFC 425CN only or real time transmission 17 If it is not illuminated in green press Fax After each setting is accepted the LCD will ask if you want to enter more settings
20. E The plus character by pressing key E Your Country Code e g 44 for the United Kingdom 41 for Switzerland E Your local area code minus any leading 0 9 in Spain E A space E Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 1 Press Menu Set 0 3 2 Enter your fax number up to 20 digits Press Menu Set A You cannot enter a hyphen in the fax number To enter a space press gt once between numbers 3 Use the dial pad to enter your name up to 20 characters See Entering Text on page B 11 Press Menu Set 4 Press Stop Exit A If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing GETTING STARTED 2 2 Setting the Phone Line Type If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes it is also necessary to change the Phone Line Type accordingly by completing the following steps 1 Press Menu Set 0 6 2 Press a or v to select PBX ISDN or Normal Press Menu Set 3 Press Stop Exit PBX and TRANSFER The machine is initially set to be connected with PSTN Public
21. Groups allow you to send the same fax message to many fax numbers by pressing only a few keys Search Speed Dial the two digit number and Mono Start First you ll need to store each fax number as a Speed Dial number Then you can combine them into a Group Each Group uses up a Speed Dial number You can have up to six Groups or you can assign up to 19 numbers MFC 215C or up to 79 numbers MFC 425CN to one large Group See Storing Speed Dial numbers on page 5 1 and Broadcasting Monochrome only on page 3 11 1 Press Menu Set 2 3 2 Set Quick Dial 2 Use the dial pad to enter the two digit Speed Dial number where Speed Dial you want to store the Group Press Menu Set For example press 07 and Menu Set 3 Use the dial pad to enter the Group Setup Groups number 1 to 6 Press Menu Set For example press 1 for Group 1 A The Group number must be between 1 and 6 4 To include Speed Dial numbers in the Group press them as follows G01 05 09 For example for Speed Dial numbers 05 and 09 Press Search Speed Dial 05 Search Speed Dial 09 The LCD shows 05 09 5 3 QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 Press Menu Set to accept the Speed Dial numbers for this Group 6 Use the dial pad and the chart on page B 11 to enter a name for the Group Press Menu Set For example tyoe NEW CLIENTS 7 Press Stop Exit A You can print a list of all the Speed Dial numbers Group numbers will be marked i
22. If the sending machine has the ability to convert it the colour fax will be received into memory as a black and white fax No Cartridge An ink cartridge is not properly Take out the ink cartridge and put it in again installed seating it properly See Replacing the ink cartridges on page 12 26 No File The media card in the media drive Reinsert the correct media card does not contain a JPG file No Paper Fed The machine is out of paper Add paper and then press Mono Start or Colour Start The paper is jammed in the See Printer jam or paper jam on page 12 6 machine The number you dialled does not Verify the number and try again E T answer or is busy You tried to access a Speed Dial Set up the Speed Dial number a stered number that is not programmed See Storing Speed Dial numbers on page 5 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 2 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Out of Memory The machine s memory is full Fax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR MFC 425CN only Clear the data in the memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 6 2 OR MFC 425CN only Print the faxes that are in the memory See Printing a fax from the memory MFC 425CN only on page 4 5 Printing operation in process Reduce print resolution
23. Jams document cceeeceeeeee es 12 5 DODGE txeacrercinccnctancecevenactiot 12 5 LCD liquid crystal display CONUASL osna 2 6 Help List cccceeeeees 7 3 Maintenance routine 12 23 Manual arallouenn 3 1 FOCCIVG tanran 4 1 transmission aasan 3 5 Memory Storage na se B 1 Menu Selection Table B 1 Mode entering CODY cepon 8 1 Pre eE 3 1 PhotoCapture Center 1 2 SC a eae a e 1 2 Multi line connections PBX ortan A 10 Paper ersen 1 9 S 3 document Size a ca 3 3 SZO oa a A 2 5 WM VDC seasainn iera a 2 4 Phone line CONNECTIONS ccececeeeeeees A 6 difficulties severest sevens 12 11 multi line PBX A 10 WV OG E A E E E 2 3 PhotoCapture Center Borderless ccc000 9 12 Colour enhancement 9 10 CompactFlash 000 9 1 Cropping ceccceeeeee ee es 9 12 Default setting 08 9 9 DPOF printing tisccieetieewe 9 8 Memory Stick 00 9 1 MultiMediaCard 9 1 paper amp SIZE aiene 9 9 Printing images 9 6 Printing Index ssena 9 5 SecureDigital a an 9 1 SmartMedia 0 ce 9 1 Specifications 0005 9 5 xD Picture Card 9 1 Power failure 0008 B 1 Print siae e EE A EET 1 13 difficulties 12 9 12 10 AVETS seia S 8 fax from Memory n a 4 5 improving quality 12 15 paper jAM
24. PC Make sure your PC is connected and turned on For details See Brother PC FAX software on page 6 1 in Software User s Guide on the CD ROM E Ifyou select Backup Print On the machine will also print the fax at your machine so you will have a copy if there is a power failure before it is sent to the PC E Ifyou get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 12 1 m When someone sends you a colour fax it is received in monochrome by PC Fax Receive Changing your PC MFC 425CN only 1 Press Menu Set 2 5 1 Press a or wto select PC Fax Receive Press Menu Set 2 3 To change your PC press 1 Press Menu Set poe Mange 2c Bart 4 Press a or v to select your PC you want to receive Press Menu Set 5 Press a or v to select Backup DE Pass Receive Print On OrBackup Print Off Press Menu Set 6 Press Stop Exit A Make sure that you run PC Fax Receiving See Running the PC Fax receiving software on your PC in the Software Users Guide REMOTE FAX OPTIONS MFC 425CN ONLY 6 3 Turning off Remote Fax Options 1 Press Menu Set 2 5 1 2 Press a or v to select Of f Press Menu Set A If you set the remote fax options to Of and received faxes are left in your machine s memory further LCD messages appear after Step 3 See Changing Remote Fax Options on page 6 4 3 Press Stop Exit
25. Press a or v to select Al ignment Press Menu Set 4 Press Mono Start or Colour Start The machine begins printing the Alignment Check Sheet The LCD shows Is Alignment OK 1 Yes 2 No 5 Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number O If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish Alignment Check and go to Step 8 OR If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to select it 6 For600 dpi press the number of the test print that most closely matches Select Best 5 the number O sample 1 8 7 For 1200 dpi press the number of the test print that most closely Select Best 5 matches the number 0 sample 1 8 8 Press Stop Exit TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 18 Checking the ink volume You can check the ink that is left in the cartridge 1 Press Ink Management 2 Press a or wto select Ink Volume Press Menu Set 3 Press a or v to select the colour you Thnk Volume want to check Bk OOOmsooo The LCD shows the ink volume 4 Press Stop Exit A You can check the ink volume from your computer For Windows users see Status Monitor on page 1 3 in Software User s Guide on the CD ROM or for Macintosh users see Status Monitor on page 8 2 in Software User s Guide on the CD ROM 12 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and shipp
26. Set 6 2 Press a or v to select the report you want Press Menu Set OR Enter the number of the report you want to print For example press 2 to print the Help List 3 Press Mono Start PRINTING REPORTS 7 3 Making copies Using the machine as a copier You can use your machine as a copier making up to 99 copies at a time Enter Copy mode Before making copies make sure that Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the machine stays in Copy mode See Setting the Mode Timer on page 2 4 Copy copy S gt Jet The LCD shows the default copy setting Copy Ratio Quality No of Copies 8 1 MAKING COPIES Making a single copy 1 Press Copy to illuminate it in green 2 Load your document See Load documents on page 1 6 3 Press Mono Start or Colour Start A To stop copying press Stop Exit Making multiple copies 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Mono Start or Colour Start A MFC 425CN only To sort the copies press the Copy Options key See Changing the temporary copy settings on page 8 4 Stop copying To stop copying press Stop Exit MAKING COPIES 8 2 Using the Copy Options key When you want to quickly change the copy settings temporarily for the n
27. Telephone When you are using an external or an extension the LCD shows Telephone A 4 APPENDIXA Connecting an external telephone answering device TAD Sequence You may choose to connect an additional answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings A If you do not receive all your faxes reduce the Ring Delay setting on your external TAD APPENDIXA A 5 S Do not connect a TAD elsewhere on the same phone line When you are using a TAD the LCD shows Telephone Connections The external TAD must be connected as shown above Set your external TAD to one or two rings The machine s Ring Delay setting does not apply Record th
28. a menu selection Aory Press to scroll through the menus and options Liquid Crystal Display LCD Displays messages on the screen to help you set up and use your machine The LCD examples in this guide are for models with a two line display There may be slight differences between the examples provided and models with a one line display Power Save You can turn the machine to power save condition Turning the machine to Power Save condition When the machine is idle you can turn it to Power Save condition by pressing the Power Save key In Power Save mode the machine will receive telephone calls as normal For further information on receiving faxes in the power save condition please see the table on page 1 5 The delayed faxes that have been set up will be sent MFC 425CN only You can even retrieve faxes using Remote Retrieval if you are away from your machine MFC 425CN only If you want to do other operations you must turn the machine back on Turning the machine to Power Save condition Press and hold down the Power Save Shutting Down key until the LCD shows The LCD light will go off Turning the machine to Power Save condition off Press and hold down the Power Save Please Wane key until the LCD shows The LCD will show the date and time Fax mode A Even if you turned the machine off it will periodically clean the print head to preserve print quality If you unplug the AC power cord no machine oper
29. and make sure all telephone connections are secured If there is no ringing when you call your machine ask your telephone company to check the line Change Tone Pulse setting See Setting Tone or Pulse dialling mode on page 2 1 Receiving Faxes Machine cannot receive a fax Make sure the machine is in the correct receiving mode for your setup See Basic receiving operations on page 4 1 If you frequently encounter interference on the phone line try changing the menu setting of Compatibility to Basic See Compatibility on page 12 14 If you connect your machine to PBX or ISDN set the menu setting of Phone Line Type to your phone type See Setting the Phone Line Type on page 2 3 Sending Faxes Machine cannot send a fax Make sure that the Fax key is illuminated See How to enter Fax mode on page 3 1 Ask the other party to check that receiving machine has paper Print the Transmission Verification Report and check for an error See Printing reports on page 7 3 Machine cannot send multiple Make sure that Real Time Transmission is set to Off See Real Time pages from the scanner glass Transmission on page 3 9 Transmission Verification There is probably temporary noise or static on the line Try sending the Report says Result NG or fax again If you send a PC FAX message and get Result NG on the Resul ERROR Transmission Verification Report your machine may be out of memory MFC 425C
30. and stays offline The machine will stay in TX Lock Mode until the registered password is entered Faxing letter size documents from the scanner glass When documents are letter size you need to set Scan Glass Size to letter if you do not the side portion of the faxes will be missing 1 Press Menu Set 2 2 0 2 Press aor v to select Letter Or A4 Press Menu Set 3 Press Stop Exit 3 17 SETUP SEND Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine You can choose the mode that best suits your needs Fax Only automatic receive Fax Tel fax and telephone with an external or extension telephone for models without a handset External TAD with an external answering machine only Manual manual receive with an external or extension telephone for models without a handset or with BT Call Sign The machine automatically answers every call as a fax The machine controls the line and automatically answers every call If the Call is a fax it will receive the fax If the call is nota fax it will ring pseudo double ring for you to pick up the call The external answering machine TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed You control the phone line and must answer every call yourself For dedicated fax lines Use this mode if you e
31. any other numbers or file names that your digital camera or PC have used to identify the pictures You can print a thumbnail page Index page with 6 or 5 images per line This will show all the pictures on the media card Make sure you have inserted the media card Press PhotoCapture See page 9 3 2 Press aor v to select Print Index Press Menu Set 3 Press a or v to select 6 Images Lineor5 Images Line Press Menu Set Index Index m0000 g0 HH m0000 g0 LOULL m0000 g0 5 Images Line 6 Images Line 4 Press Colour Start to start printing A Print time for 5 Images Line will be slower than 6 Images Line but the quality is better To print an image see Printing images on page 9 6 WALK UP PHOTOCAPTURE CENTER 9 5 Printing images Before you can print an individual image you have to know the image number Print the Index first See Printing the Index Thumbnails on page 9 5 2 Make sure you have inserted the media card Press PhotoCapture Press a or wto choose Print Images Press Menu Set A lf your media card contains valid DPOF information the LCD shows DPOF Print Yes please go to DPOF printing on page 9 8 4 Use the dial pad to enter the image Enter amp Set Key number that you want to print from No 1 3 6 the Index page Thumbnails Press Menu Set Repeat this step until you have entered all the image numbers that you want to print A You can enter all the numbers at one time by using the
32. figures assume continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge e The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use e The machine will automatically and periodically clean the print head assembly a process that uses a small amount of ink e The first time you install a set of ink cartridges the machine will use a small amount of ink to fill and prime the ink delivery tubes This process will only happen once e When the machine identifies a cartridge as empty there may be a small amount of ink left in it This is necessary to prevent air from drying out and damaging the print head assembly lt Black gt LC900BK lt Cyan gt LC900C lt Magenta gt LC900M lt Yellow gt LC900Y SPECIFICATIONS S 10 Network LAN MFC 425CN only LAN Support for Protocols S 11 SPECIFICATIONS You can connect your machine to a network for Network Printing Network Scanning PC Fax Send and PC Fax Receive Windows only Also included is Brother BRAdmin Professional Network Management software Windows 98 98SE Me 2000 XP Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP ARP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 mDNS FTP TELNET SNMP TFTP Scanner port Included Utilities BRAdmin Professional Windows E BRAd
33. fresh paper is put in the paper tray To print the last fax received put paper in the paper tray and press Mono Start or Colour Start If it is not illuminated in green press amp 3 Fax Press Menu Set 2 1 6 Use a or v to select On or Off Press Menu Set Press Stop Exit A Go N 4 6 SETUP RECEIVE Polling MFC 425CN only Polling is the process of retrieving faxes from another fax machine You can use your machine to poll other machines or you can have someone poll your machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls your machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call A Some fax machines do not respond to the Polling feature Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setup for Polling Receive Standard Polling Receive is when you call another fax machine to receive a fax from it 1 If itis not illuminated in green press amp Fax 2 Press Menu Set 2 1 7 3 Press a or v to select Standard Press Menu Set 4 Enter the fax number you are polling Press Mono Start or Colour Start SETUP RECEIVE 4 7 Setup for Pollin
34. insert the Jam Clear Cover 12 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge Is running out of ink the machine will notify you with a message on the LCD The LCD will inform you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine informs you that an ink cartridge is empty there will be a small amount of ink remaining in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly 1 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position If one or more ink cartridges are empty for example Black the LCD shows Ink Empty Black and Replace Ink 2 Pull the ink cartridge hook toward you and remove the ink cartridge for the colour shown on the LCD Ink Cartridge Hook 3 Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 26 4 Remove the protective yellow caps S Do not touch the area shown tn the illustration above A If the protective yellow cap comes off when you open the bag
35. into a poster If you want to make a poster use the scanner glass a E Please make sure Paper Size is set to A4 mM You can use N in 1 copy feature with 100 copy size only E P means Portrait and L means Landscape 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and a or v to select Page Layout Press Menu Set 9 Press aorvtoselect2 in 1 P 2 in 1 D 4 in 1 P 4 in 1 L Poster 3 x 3 Press Menu Set 6 Press Mono Start or Colour Start Single copies only to scan the document 7 m you are making a poster or placed the document in the ADF the machine scans the page and starts printing If you are using the scanner glass 8 After the machine scans the page press 110 Press 1 to scan the next page 1 Yes 2 No MAKING COPIES 8 10 9 Put the next document on the Set Next Page scanner glass Press Menu Set Repeat Steps 8 and 9 for each page of the layout 10 After all the pages of the document have been scanned press 2 to end A If GLossy has been selected in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been selected A E If you are producing multiple colour copies N in 1 copies are not available m For Poster copies you cannot make more than one copy 8 11 MAKING COPIES Place each page face down in the direction and sequence shown below
36. it is not illuminated in green press Fax Load your document Enter the fax number using Speed Dial Search or the dial pad Press Mono Start Sending from the scanner glass 1 2 3 vi If it is not illuminated in green press Fax Load your document Enter the fax number using Speed Dial Search or the dial pad Press Mono Start The MFC starts scanning the first page Next Page 1 Yes 2 No Dial Press 2 to begin dialling OR Press 1 to send more than one page and go to step 6 6 Place the next page on the scanner glass Press Menu Set The MFC starts scanning Repeat step 5 and 6 for each additional page 7 Press 2 to begin dialling Storing numbers Storing Speed Dial numbers 2 4 5 Press Menu Set 2 3 1 Using the dial pad enter a two digit Speed Dial location number and then press Menu Set Enter a number up to 20 digits and then press Menu Set Enter a name up to 15 characters or leave it blank and then press Menu Set Press Stop Exit Dialling operations Speed Dialling 1 2 3 4 If it is not illuminated in green press Fax Load your document Press Search Speed Dial press and then press the two digit Speed Dial number Press Mono Start or Colour Start Using Search 1 2 3 If it is not illuminated in green press Fax Load your document Press Search Speed Dial and then enter the first le
37. machine will start printing the Print Quality Check Sheet again and then return to step 5 10 Press Stop Exit If you still see missing ink in this Print Quality Check Sheet repeat the cleaning and test print procedures at least five times If ink is still missing after the fifth cleaning and test print replace the ink cartridge for the clogged colour Perhaps the ink cartridge was in your machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother dealer for service Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty When an print head nozzle After the print head nozzle is is clogged the printed cleaned the horizontal lines sample looks like this are gone 12 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the printing alignment You should rarely need to adjust the printing alignment however if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made 1 Press Ink Management 2 Press aor v to select Test Print Press Menu Set 3
38. mm ADF Height 147 mm to 356 mm Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm 210mm 256 levels Printer Printer Driver Windows 98 98SE Me 2000 Professional and XP driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Resolution Up to 1200 x 6000 dots per inch dpi 1200 x 1200 dots per inch dpi 600 x 600 dots per inch dpi 600 x 150 dots per inch dpi Output image quality varies based upon many factors including but not limited to input image resolution and quality and print media Print Speed up to 20 pages minute Black up to 15 pages minute Colour Based on Brother standard pattern A4 size in draft mode Does not include the time it takes to feed the paper Printing Width 204 mm 216 mm When you set the Borderless feature to On Disk Based Fonts 35 TrueType Borderless Letter A4 A6 Photo Card Index Card Post Card Envelope Interfaces USB A Full Speed USB 2 0 cable that is no longer than 2 0 m LAN cable Ethernet UTP cable category 5 or greater MFC 425CN only Your machine has a Full Speed USB 2 0 interface This interface is compatible with Hi Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface SPECIFICATIONS S 8 Computer requirements Minimum System Requirem
39. of the other party press Menu Set After you have entered all the fax numbers go to Step 8 to start the broadcast Press Mono Start 0O N O Q 3 11 SETUP SEND ev E If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 70 MFC 215C or 130 MFC 425CN different numbers E The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use Dual Access and Delayed fax MFC 425CN only mM Enter the long dialling sequence numbers as you would normally but remember that each Speed Dial number counts as one number so the number of locations you can store becomes limited E If the memory is full press Stop Exit to stop the job or if more than one page has been scanned press Mono Start to send the portion that is in the memory To Stop a Broadcast In Progress 1 4 5 For MFC 215C press Menu Set 2 5 For MFC 425CN press Menu Set 2 6 The LCD will display the fax number being dialled rhe LCD wil dsp The LCD will display 1 Clear 2 Exit Press 1 to Clear The LCD will then display the Broadcast job number and 1 Clear 2 Exit To cancel the Broadcast press 1 Press Stop Exit Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we
40. settings 8 3 Cordless phone 05 A 3 Credit card numbers 5 5 Custom telephone features on a single line 12 12 A 10 Date and Time 00e 2 1 Delayed Batch Transmission aasian 3 13 Dialling a pause prisio area 5 5 access codes and credit card numbers aaan 5 5 automatic fax redial 3 2 automatic transmission 3 5 GrOUDS sieisen 3 11 Manua ea ek 3 1 Speed Dial 00 ccceeees 3 2 Dual AccesS n se 3 8 ECM Error Correction MOJE ornon n 1 20 Envelopes cccecceeeeeeees 1 13 Equalization c0cc 12 14 INDEX l 1 Error messages on LCD 12 1 Comm Error 06 12 1 Ink Empty ccccceeee 12 2 Near Empty 006 12 2 No Paper Fed 12 2 Not Registered 3 2 Out of Memory 12 3 Unable to Change 12 4 Unable to Clean 12 4 Unable to Init 12 4 Unable to Print 12 4 Unable to Scan 12 4 Extension telephone using pounce ate oles A AE A 2 A 8 External telephone CONNECTING esseere A 4 Fax codes changing s es 6 5 A 3 Fax Receive Code A 2 Remote Access Code 6 5 Telephone Answer Code A 2 Fax Detect seeen 4 4 Fax Forwarding changing remotely 6 7 6 8 programming a number 6 1 Fax Storage ccceceeseeeeees 6 2 printing
41. stations MFC 425CN 70 stations MFC 215C 130 stations MFC 425CN 3 times at 5 minute intervals 0 1 2 3 or 4 rings SPECIFICATIONS S 6 Communication Source Memory Transmission Out of Paper Reception Public switched telephone network and PBX Up to 200 170 pages MFC 215C Up to 480 400 pages MFC 425CN only Up to 200 1 170 pages MFC 215C Up to 480 400 pages MFC 425CN only 1 Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 2 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Scanner Colour Black TWAIN Compliant WIA Compliant Colour Depth Resolution Scanning Speed Document Size MFC 215C Document Size MFC 425CN Scanning Width Gray Scale S 7 SPECIFICATIONS Colour Black Yes Windows 98 98SE Me 2000 Professional XP Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Yes Windows XP 36 bit colour processing Input 24 bit colour processing Output Up to 19200 x 19200 dpi interpolated Up to 600 x 2400 dpi optical Colour up to 5 93 sec Black up to 3 76 sec A4 size in 100 x 100 dpi Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm ADF Width 147 mm to 216
42. the machine A Warnings inform you what to do to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects A Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features S Improper Setup alerts you to devices and operations that are not compatible with the machine 1 1 INTRODUCTION Control panel overview Power Save o 3 MFC 42 5CHI QeTworK Redial 0 O Pause le o 3 A 5 gt Sed 8 O apture Copy Fax Scan tuv wxyz W gt A Peececeeeeeeece eee ee oe ee eS eee eee eee eee eee ee eee eee eee eee eee eee Mode keys Redial Pause Redials the last number you called It also inserts a pause in quick dial numbers Tel R This key is used to have a telephone conversation after picking up the external handset in F T pseudo ringing Also use this key to transfer a call to another extension when it is connected to a PBX Ink Management Lets you clean the print head check the print quality and check the available ink volume Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone PhotoCapture Lets you access the
43. while it is feeding To use the ADF the scanner glass must be empty 1 7 INTRODUCTION Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time Documents can be up to 216 mm wide and 297 mm long A To use the scanner glass the ADF must be empty 1 Lift the document cover Place documents face down on the Scanner Glass 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover If the document is a book or is thick do not slam the cover or press on it INTRODUCTION 1 8 About paper The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you ve chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before purchasing large quantities For best results use the recommended paper A E When you print on inkjet paper coated paper transparencies and glossy paper be sure to select the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu Menu Set 1 2 E When you print on Brother glossy paper load the instruction sheet included with the glossy paper in the paper tray first and then place the glossy paper
44. you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause 5 5 QUICK DIAL NUMBERS AND DIALLING OPTIONS Remote Fax Options MEFC 425CN only Monochrome only Setting up Fax Forwarding When you select Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you ve programmed and forward the fax message 1 2 ef 5 Press Menu Set 2 5 1 Press a or v to select Fax Forward Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded Enter the forwarding number up to 20 digits Press Menu Set Press aor wto select Backup Fax Forward Prainct On0 Backup Print lt Orr Press Menu Set If you select Backup Print On the machine will also print the fax at your machine so you will have a copy if there is a power failure before it is forwarded Press Stop Exit REMOTE FAX OPTIONS MFC 425CN ONLY 6 1 Setting Fax Storage If you select Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the Remote Retrieval commands 1 Press Menu Set 2 5 1 2 Press a or v to select Fax Storage Press Menu Set 3 Press Stop Exit A E If you have set Fax Storage a backup copy of the received fax will automatically be printed at the machine E If Fax Storage is turned on when someone sends you a colo
45. 1 1 For your OS 1 gt ee 11 1 LAN connection MFC 425CN onlly c ccceeeeee 11 1 International ENeray Star Compliance Statement cccccceseeeseeeeeeeeeeeees 11 1 EU Directive 2002 96 EC and EN50419 0 11 2 Important safety INStrUCTIONS ccceseeeeeeeeeeeeeees 11 2 Trademarks ccccecceeeceeeceeeceeeeceeeceueceeeeceeeseeeeeeeeees 11 4 Troubleshooting and routine maintenance 000 12 1 Troubleshooting sssrinin 12 1 Error messages cccccesceceececeeeeseeeesneeeseeeenseeeneess 12 1 Document jams MFC 425CN only ccccseeeeeeeee 12 5 Document is jammed in the top of the PP UDU rererere EE 12 5 Document is jammed inside the ADF unit 12 5 Printer jam or paper JAM cccccceeecseeeceeeseeeeeeeeenees 12 6 Paper is jammed inside the paper tray 12 6 Paper is jammed inside the machine 12 7 If you are having difficulty with your machine 12 9 How to change LCD language For Czech and Hungarian only 0 cceseeee 12 14 Setting Dial Tone detection ccccccseeeeeeeeeeeees 12 14 COMP aT DINIMY scsesscxcacevssesensassswateedveseciedeasesbiwwss sescegeens 12 14 How to improve print quality cccceccsseeeeeeeseeeeeeees 12 15 Cleaning the print head cccsseseeeseseeeseeeeeneeees 12 15 Checking the print quality ccccseseeesseeeeseeeees 12 16 Chec
46. 2 PM ONS dOd cetccceesetva cieecneceeoassstocteceieceueaszeseecced 1 13 How to load paper envelopes and post cards 1 14 To load paper or other Media ceceeeeeeees 1 14 TO load envelopes ccccceeeceeeeeeeeseeeseeeeeeeeaeeeees 1 16 TOlo d post CANS vc seetcoaccecccecarcsecentescsteseiesceeewecee 1 17 About fax machines ccccccceeccseeeceeeceeeeeeeeseeesaeeeneeeees 1 18 Custom TO ANIC Seire ronnan ernan 1 18 Do you have BT s Call Minder on the PNONE IINE cnca e eee eer 1 18 Why should there be problems c 0000ee 1 18 How can you avoid possible problems 1 18 Fax tones and handshake c cccseseeeeeeeseeeeeeeees 1 19 ECM Error Correction Mode cccsccceseeeeeeeeeees 1 20 Getting started sussie on a 2 1 inital SQUID eranan a 2 1 Setting the Date and TimMe cccssececeseeeeeeneeeeees 2 1 Setting Tone or Pulse dialling Mode 000000 2 1 Setting the Station ID sscsensiscaseusiesteconedeweserdenucmniavtse 2 2 Setting the Phone Line Type cccccsseeeeeseeeeeeeees 2 3 PBX and TRANSFER nsedet hevet shave ercedeeccasceeRec esenten 2 3 General SQtup cccececcceseeccecseeeeteeeeeeeeeeeeseuseeseeeeeseaess 2 4 Setting the Mode Time cccccsessccccseeeeeeeeeeeeeeeaeees 2 4 Setting the Paper Type cccccsessceccsseeeeeeseeeeeeeneees 2 4 Setting the Paper SIZC ccccceec
47. 3 The steps below give a brief outline of the Direct Printing feature Please see the remaining pages of this chapter for more detailed instructions Insert the media card firmly into the media drive slot When you insert your media card C Flash Active into the proper slot the LCD shows A The media active message will be shown for 60 seconds and then disappear Even in that case you can enter the PhotoCapture mode by pressing PhotoCapture 2 Press PhotoCapture If your digital camera supports DPOF printing see DPOF printing on page 9 8 3 Print the index that shows thumbnail views of images stored on your media card Your machine will assign an image number to each thumbnail Press a or v to select Print Index and then press Menu Set Press Colour Start to start printing the index sheet See Printing the Index Thumbnails on page 9 5 4 To print images press a or v to select Print Images and then press Menu Set Enter the image number and press Menu Set Press Colour Start to start printing See Printing images on page 9 6 A You can change the settings for printing images such as the Paper Type amp Paper Size Print Size and number of copies See Printing images on page 9 6 9 4 WALK UP PHOTOCAPTURE CENTER Printing the Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on No 1 01 01 2003 DEI JPG 100KB It does not recognize
48. 4 Press Mono Start 5 After the faxes are transferred disconnect the machine from the power source for several minutes and then reconnect it You can transfer the Fax Journal report to another fax machine by pressing Menu Set 9 0 2 in step 1 Transfer faxes to your PC MFC 425CN only You can move the faxes from your machine s memory to your PC 1 Press Menu Set 2 5 1 2 Using A or V select PC Fax Receive and then press Menu Set The LCD will ask if you want to transfer a fax to your PC 3 To transfer all faxes to your PC press 1 OR To keep all faxes in the machine s memory press 2 4 After the faxes are transferred disconnect the machine from the power source for several minutes and then reconnect it For details see Brother PC FAX software on page 6 1 in Software User s Guide on the CD ROM TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 4 Document jams MFC 425CN only If the document is jammed follow the steps below Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed 2 Open the ADF cover 3 Pull the jammed document out to the right or left 4 Close the ADF cover Press Stop Exit Document Is jammed inside the ADF unit Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed document out to the left 4 Close the document cover Press Stop Exit 12 5 TROUBLESHOOTING AND ROU
49. CN only Sends your fax at a specified later time that day Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone on the fax number that is plugged into a separate wall socket External phone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding MFC 425CN only Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code 51 when you answer a fax call on an extension or external phone Fax Storage MFC 425CN only You can store faxes in memory G 2 GLOSSARY Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203
50. DUCTION 1 14 4 Fan the stack of paper well to avoid paper jams and mis feeds 5 Gently insert the paper into the paper tray print side down and the leading edge top of the paper in first Check that the paper is flat in the tray and below the maximum paper mark oy Maximum Paper Mark A E Make sure the paper side guides touch the sides of the paper E Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems 6 Putthe output paper tray back on and push the paper tray firmly back into the machine 1 15 INTRODUCTION To load envelopes E Use envelopes that weigh from 75 95 g m E Some envelopes require margin settings in the application Make sure you do a test print first S To prevent possible damage to the feeding mechanism do not use the types of envelopes shown below DO NOT USE ENVELOPES that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased that are preprinted on the inside mM Rounded mM Double flap E Triangular flap How to load envelopes 1 Before loading press the corners and sides of the envelopes to make them as flat as possible ae If the envelopes are double feeding put one envelope in the paper tray at a time r p Ze INTRODUCTION 1 16 2 Insert the envelopes into the paper tray with the address side down and th
51. ET INCOMING LINE p E F FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 A These phones are now connected as external devices as per page A 4 because they are connected to the fax machine via the T connector APPENDIXA A 9 Multi line connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you It is advisable to have a separate line for the machine If the machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If you are installing the machine to work with a PBX Itis not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 fall incoming calls will be answered by a switchboard operator itis recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as telephone calls 3 Make sure the Phone Line Type is set to PBX See Setting the Phone Line Type on page 2 3
52. HOTOCAPTURE CENTER Changing the default settings You can save the PhotoCapture Center settings you use most often by setting them as default These settings will remain until you change them again Increasing print speed or quality 71 Press Menu Set 4 1 2 Press a or v to select Normal or Photo Press Menu Set 3 Press Stop Exit Setting the paper amp size 1 Press Menu Set 4 2 2 Press a or v to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 10x15cm Inkjet Press Menu Set If you selected Letter or A4 press a or v to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set 3 Press Stop Exit A The Max Size is available for MFC 425CN only WALK UP PHOTOCAPTURE CENTER 9 9 Adjusting brightness 1 Press Menu Set 4 3 2 Press a to make a lighter print OR Press w to make a darker print Press Menu Set 3 Press Stop Exit Adjusting contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid 1 Press Menu Set 4 4 2 Press a to increase the contrast OR Press w to decrease the contrast Press Menu Set 3 Press Stop Exit Colour enhancement MFC 425CN only You can turn on the colour enhancement feature to print more vivid images Printing time will be slower 1 Press Menu Set 4 5 2 Press a or v to select On Pr
53. Menu Set 4 Press Stop Exit A E Turn on this setting if you receive faxes that are split onto two pages However if the document is too long the machine may still print it on two pages E If left and right margins are cut off turn on this setting Printing a fax from the memory MFC 425CN only If you have selected Fax Forwarding or Fax Storage Menu Set 2 5 1 you can still print a fax from the memory when you are at your machine See Setting Fax Storage on page 6 2 1 Press Menu Set 2 5 3 2 Press Mono Start SETUP RECEIVE 4 5 Reception into memory Monochrome only As soon as the paper tray becomes empty during fax reception the screen will display No Paper Fed please put some paper in the paper tray See How to load paper envelopes and post cards on page 1 14 Ifthe Memory Receive Is On at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming faxes will also be stored into memory until the memory is full following this no further incoming fax calls will be automatically answered To print all data put fresh paper in the paper tray and press Mono Start or Colour Start If the Memory Receive Is Off at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until
54. N ONLY 6 7 Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a fax machine 1 Dial your fax number 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 Assoonas you hear two short beeps use the dial pad to press 962 4 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits A You cannot use and as dial numbers However press if you want to store a pause 5 Hang up after you hear your machine beep Your machine will call the other machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 gt When you hear two short beeps use the dial pad to press 954 4 Wait for the long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by up to 20 digits A You cannot use and as dial numbers However press if you want to store a pause 5 Hang up after you h
55. N only To gain extra memory you can turn off Fax Storage see Setting Fax Storage on page 6 2 print fax messages in memory see Printing a fax from the memory MFC 425CN only on page 4 5 or cancel a Delayed Fax or Polling Job see Cancelling a waiting job on page 3 10 If the problem continues ask the telephone company to check your phone line If you frequently get transmission error with possible interference on the phone line try to change the menu setting of Compatibility to Basic See Compatibility on page 12 14 If you connect your machine to PBX or ISDN set the menu setting of Phone Line Type to your phone type See Setting the Phone Line Type on page 2 3 Poor sending quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation Vertical black lines when If the copy you made shows the same problem your scanner is dirty sending See Cleaning the scanner on page 12 23 12 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Handling Incoming Calls Machine Hears Voice as If your machine is set to Fax Detect ON it is more sensitive to sounds CNG Tone Your machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect to Off See Fax Detect on page 4 4 Transferring a Fax Call
56. OCR are registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide MFC 425CN only are registered trademarks of their respective companies IMPORTANT INFORMATION 11 4 Troubleshooting and routine maintenance Troubleshooting Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the problem and displays an error message
57. P and click OK 4 Make sure if the new setting is added and is checked and then click OK For Windows XP SP1 users please visit the Brother Solutions Center Your computer cannot find lt For Windows user gt your machine Firewall setting on your PC may be rejecting the necessary network connection For detail see the instruction above lt For Macintosh users gt Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utilities or from the mode of ControlCenter2 Other Difficulties Incorrect LCD language See How to change LCD language For Czech and Hungarian only on page 12 14 12 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to change LCD language For Czech and Hungarian only You can change the LCD language 1 Press Menu Set 0 0 2 Press a or v to select your language Press Menu Set 3 Press Stop Exit Setting Dial Tone detection When you send a fax automatically by default your machine will wait for a fixed amount of time before it starts to dial the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the default No Detection setting 1 Press Menu Set 0 5 2 Press a or v to select De
58. PhotoCapture Center mode Lets you access Copy mode Lets you access Fax mode Scan Lets you access Scan mode Copy Options You can quickly and easily select temporary settings for copying Fax Resolution Sets the resolution when you send a fax Mono Start Lets you start sending faxes or make copies in black and white Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter2 software INTRODUCTION 1 2 90000009 a o0 Search Speed Dial 2o 5 3 o 2 T Colour Start Copy o 40 Max o A Options Resolution Q Q wore Start iMenu Se oes Colour Start Lets you start sending faxes or make copies in full colour Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter2 software Stop Exit Stops an operation or exits from the menu Navigation keys Menu Set The same key is used for Menu and Set operations Lets you access the Menu to program and store your settings in the machine K lt A When using the speaker or during ringing in fax mode you can press these keys to adjust the volume INTRODUCTION A Search Speed Dial Lets you look up numbers that are stored in the dialling memory It also lets you dial stored numbers by pressing and a two digit number lt Press to scroll backward to
59. S 0 0000 12 6 EDOM ebere 7 3 resolution cceeeeeeeee seers S 8 Specifications 005 5 8 Programming your MFO aiea B 1 B 2 Quick Dial Access codes and credit card numbers setting Up tuseteitenckerwsicus 5 5 Broadcasting 006 3 11 using Groups 3 11 INDEX I 3 Group dial changing siccin 5 2 setting up Groups for Broadcasting 5 3 SOIC A T AE TE 3 2 Speed Dial USINO sirain 3 2 Receive Mode 066 4 1 External TAD 0 4 1 FAX ONIY sensro 4 1 aX ell gene e 4 1 Manual cccccece eee eeees 4 1 Redial PauSe c 0008 3 2 Reducing CONICS wincticn seat veaedeamisbsdwercss 8 6 INCOMING faxes 0600 4 5 Remote Retrieval 6 6 access code 0 6 5 6 6 COMMANAS cccecceeeees 6 7 getting your faxes 6 8 REDONS itu idecsacersdssesetetein ss 7 1 Fax Journal a nns 7 2 Journal Period 7 2 ICID EIS Terena 7 3 how to print cceeee 7 3 Network Configuration 7 3 Quick Dial List 7 3 Transmission Verification 7 1 User Settings 00 7 3 XMIT Verify ceee 7 3 Resolution CODY aae E cates S 4 fax Standard Fine SuperFine Photo S 6 1 8 Geena nate mere eeeereaeteen S 8 Sali NE S 7 setting for next fax 3 7 Ring Delay setting
60. Set 2 5 2 2 Entera three digit code using numbers 0 9 or Press Menu Set The preset cannot be changed A Do not use the same code used for your Fax Receive Code 51 or Telephone Answer Code 51 le Operation from extension telephones on page A 2 3 Press Stop Exit A You can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit in Step 2 to restore the inactive setting REMOTE FAX OPTIONS MFC 425CN ONLY 6 5 Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the Remote Access Code and remote commands to retrieve fax messages Using your Remote Access Code 1 Dial your fax number from a telephone or another fax machine using touch tone 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by 3 The machine signals if it has received fax messages 1 long beep Fax messages No beeps No messages 4 The machine gives two short beeps to tell you to enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command 9 Press 90 to reset the machine when you ve finished 6 Hang up A If your machine is set to Manual mode and you want to use the remote retrieval features you can access your machine by waiting about 2 minutes after it starts ringing an
61. Standard go to Step 5 Mm If you selected Secure enter a four digit number and press Menu Set and then go to Step 5 m Ifyou selected Timer enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 5 Specify the destination fax machines which you wish to poll by using Speed Dial Search a Group see Setting up Groups for Broadcasting on page 5 3 or the dial pad You must press Menu Set between each location Press Mono Start or Colour Start The machine polls each number or group in turn for a document Press Stop Exit while the machine is dialling to cancel the polling process To cancel all sequential polling receive jobs press Menu Set 2 6 See Cancelling a waiting job on page 3 10 SETUP RECEIVE 4 9 Quick Dial numbers and dialling options Storing numbers for easy dialling You can set up your machine to do two types of easy dialling Speed Dial and Groups for Broadcasting faxes When you dial a quick dial number the LCD shows the name if you stored it or the number ae If you lose electrical power the quick dial numbers that are in the memory will not be lost Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the two digit number and Mono Start or Colour Start The MFC 215C can store 20 Speed Dial numbers and the MFC 425CN can store 80 numbers 1 Press Menu S
62. TINE MAINTENANCE Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine Paper Tray Jammed paper TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 6 Paper is jammed inside the machine Remove the Jam Clear Cover Pull the jammed paper out of the machine Jam Clear Cover 2 Re insert the Jam Clear Cover 3 if you can not pull out the jammed paper lift the scanner cover from the right hand side of the machine until it locks securely into the open position 4 Remove the jammed paper o Scanner Cover e Go A If the paper is jammed underneath the print head disconnect the machine from the power source so you can move the print head to take out the paper 12 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE 9 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 8 If you are having difficulty with your machine If you think there is a problem with your machine check the chart below and follow the troubleshooting tips The Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com DIFFICULTY SUGGESTIONS No printout Check the interface cable connection on both the machine and your computer Check the machine is pl
63. User s Guide E Scanning on page 9 1 For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater on page 10 1 Network Scanning MFC 425CN only For Mac OS X 10 2 4 or greater on page 11 1 Presto PageManager User s Guide E Instructions for scanning directly from Presto PageManager Table of Contents MU OCU CUO MN giecsacestctcpecn cca srenc cede swonetessuesctwarsnoceucessenuteactcoseauece 1 1 SING AMIS UNS sretna 1 1 Finding information ccceeeeeeeeeeceeeeeeeeeeseeeeseeeesaaees 1 1 Symbols used in this GUIdE ccccseeeeeeeeeeeeeeeeeeees 1 1 Control panel Overvi W ccccceececeeeecceeeeseeeeseeeesaeeesauees 1 2 Turning the machine to Power Save condition 1 4 Power Save Setting cccccccsssecceecseseeeeeeeeeeeeesseaeeees 1 5 LOAA GO CUMING IN Sia csiis sede sitansese e ET 1 6 Using the ADF Automatic Document Feeder MFC 425CN only cidccsececetvccsdonwescsdbendesewescecesendiadees 1 6 Using the Scanner glass cccccseeecsseeeeeeeeeeeeeesaeeens 1 8 PD OUT POA CM assetet coca csese secretes teescadencs tease 1 9 Recommended PaNel cccceccseeeseeeeeeeeeeeeseeeseeeees 1 9 Handling and using special paper c 0eceeeees 1 10 Paper type and size for each operation 1 11 Paper weight thickness and capacity 1 12 Paper capacity of the output paper tray 1 1
64. act that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician LAN connection MFC 425CN only Caution Do not connect this product to a LAN connection that is subject to over voltages International Enercy Stak Compliance Statement The purpose of the International ENERGY StarR Program is to promote the development and popularization of energy efficient office equipment As an Eneray Star Partner Brother Industries Ltd has determined that this product meets the ENeray Star guidelines for energy efficiency Oe THN 11 1 IMPORTANT INFORMATION EU Directive 2002 96 EC and EN50419 European Union Only This equipment is marked with the above recycling symbol It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream This will benefit the environment for all European Union only Important safety instructions N O Q WG No Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall socket before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water
65. al Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents for the next fax only Sending in real time for all faxes If it is not illuminated in green press Fax 2 For MFC 215C press Menu Set 2 T 3 For MFC 425CN press Menu Set 2 2 5 3 Press A or W to select on or Of Press Menu Set Sending in real time for the next fax 1 If it is not illuminated in green press Fax 2 For MFC 215C press Menu Set 2 7 3 For MFC 425CN press Menu Set 2 2 5 3 Press A or W to select Next Fax only Press Menu Set 4 Press A or YW to select on Or off Press Menu Set A E In Real Time Transmission the automatic redial feature does not work when using the scanner glass Mm f you are sending a colour Fax the machine will send it in real time even if Real Time TX is Set to Off 3 9 SETUP SEND Checking job status Check which jobs are still waiting in the memory to be sent If there are no jobs the LCD shows No Jobs Waiting 1 For MFC 215C press Menu Set 2 5 For MFC 425CN press Menu Set 2 6 2 If you have more than one job waiting press a or v to Scroll through the list 3 Press Stop Exit Cancelling a fax in progress If you want to cancel a fax while the machine is scanning dialling or sending it press Stop Exit Cancelling a waiting job You can cancel a fax jo
66. an pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned s to get a second phone number on your present phone line Many people with Call Minder choose an alternative service which is called BT Call Sign and they are very satisfied with it See BT Call Sign For U K Only on page A 1 Another way to avoid possible problems is to replace BT s Call Minder with an answering machine Your Brother machine is designed to work with an answering machine or TAD telephone answering device See Connecting an external telephone answering device TAD on page A 5 INTRODUCTION 1 18 Fax tones and handshake When someone is sending a fax the machine sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You ll hear them after you dial and press Mono Start or Colour Start and they will continue for about 60 seconds after dialling During that time the sending machine must begin the handshake or connection with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones which are loud chirping sounds A receiving fax
67. and alone operations Software User s Guide and Network Users Guide MFC 425CN only E PaperPort User s Guide Document Management Software How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide M Scanning on page 2 1 For Windows 98 98SE Me 2000 Professional and Windows XP E ControlCenter2 on page 3 1 For Windows 98 98SE Me 2000 Professional and Windows XP Mm Network Scanning MFC 425CN only on page 4 1 PaperPort User s Guide E Instructions for scanning directly from ScanSoft PaperPort To view Documentation For Macintosh Turn on your Macintosh Insert the Brother CD ROM labelled Macintosh into your CD ROM drive The following window will appear a0 0A EE MFL Pro Suite amp Start Here OS 9 1 9 2 Start Here OSX a Pe Ls Ls Readme html Documentation Brother Solutions Center On Line Registration 4i Mac OS X 2 Double click the Documentation icon 3 The select Language screen appears double click your language 4 Click the documentation you want to read E Quick Setup Guide Setup and Software Installation Instructions m User s Guide 3 manuals Users Guide for stand alone operations Software User s Guide and Network User s Guide MFC 425CN only How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software
68. arying shades of grey oris aphotograph This has the slowest transmission time Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you select S Fine or Photo and then use the colour start key to send a fax the machine will send the fax using the Fine setting 3 7 SETUP SEND Dual Access Monochrome only You can dial a number and begin scanning the fax into memory even when the machine is sending from memory or receiving faxes The LCD shows the new job number and available memory A Your machine normally uses Dual Access However to send a colour fax the machine will send the document in real time even if Real Time TX Is Off The number of pages you can scan into the memory will vary depending on the data that is printed on them ae If you getan Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Mono Start to send the pages scanned so far or press Stop Exit to cancel the operation SETUP SEND 3 8 Real Time Transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the phone line is free the machine will start dialling and sending If the memory is full the machine will send the document in real time even if Re
69. ations will be available A You can turn the machine Off by customizing the Power Save key as shown next page In this Off mode no machine operation will be available See Power Save Setting on page 1 5 A The external telephone is always available INTRODUCTION 1 4 Power Save Setting You can customize the machine s Power Save key The default mode is Fax Receive On SO your machine can receive faxes or calls even when the machine is in Power Save mode If you do not want your machine to receive faxes or calls turn this setting to Fax Receive Off See Turning the machine to Power Save condition on page 1 4 Press Menu Set 1 6 2 Press a or v to select of f or On 3 Press Menu Set 4 Press Stop Exit For MFC 425CN On Off Setting Available Operations Fax Receive On Fax Only Fax Receive Fax Detect Delayed Fax default External TAD Remote Fax Option Remote Retrieval E You cannot receive a fax with Mono Start or Colour Start E Delayed Fax and Remote Fax Option should be set before you switch off the machine Manual Delayed Fax Fax Detect Fax Tel E You cannot receive a fax with Mono Start or Colour Start E You cannot receive a fax automatically even if you have set the receive mode to Fax Tel E Delayed Fax should be set before you switch off machine Fax Receive Off No machine operations will be available For MFC 215C On Off Setting Available Operations Fax Receive On Fa
70. b that is stored and waiting in the memory 1 For MFC 215C press Menu Set 2 5 For MFC 425CN press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than one job waiting press a or v to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel To cancel another job go to Step 2 OR Press 2 to exit without cancelling 4 Press Stop Exit SETUP SEND 3 10 Advanced sending operations Broadcasting Monochrome only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast Press Menu Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily To set up Group dial numbers see Setting up Groups for Broadcasting on page 5 3 After the broadcast is finished a Broadcast Report will be printed to let you know the results 17 If it is not illuminated in green press Fax 2 Load your document 3 Enter a number using Speed Dial a Group number Search or manual dialling using the dial pad Example Group number 4 When the LCD displays the fax number or name of the other party press Menu Set You will be asked to enter the next number Enter the next number Example Speed Dial number When the LCD displays the fax number or name
71. cccseeceeceeeeeeeeeeeeeeeees 2 5 Setting the RING VOIUME cccccsseececeseeeeeseeeesnaeees 2 5 Setting the Beeper VOlUME ccccceececeeeeeeeeeeeeees 2 5 Setting the Speaker VOIUME cccccceeceeeeeeeeeeeeees 2 6 Turning on Automatic Daylight Savings Time 2 6 Setting the LCD Contrast cccccceccccssseeeeeeeeeeeeeees 2 6 SEUN SONG Sesece steerer ease arene cee ete a 3 1 How to enter Fax mode cccccccsseeseeeceeeceeeeceeeseeeeaeeeses 3 1 ROW O dial ecenin enaa e e E Riess 3 1 Mandak OLA Geese 3 1 Speed Dialling cccccsseseeeccceeseeeceaeeeeeseeeeeesaegeeeees 3 2 a E E E E E A A 3 2 FAX Redah acceernarsraenr rrn saa 3 2 FOW TOT e E 3 3 Colour fax transmission ccccseccecseeeeeeeeeeeaeeeesaeeees 3 3 Faxing from the ADF MFC 425CN only 3 3 Faxing from the scanner QIaSS ccceeeeeeeeeeeeeeee ees 3 4 Automatic tra nSMISSION cccccseeeeseeeeeeeeeeseeeeneeeens 3 5 Manual tranSmMiSSiOn ccccsccseeeseeeceeeeseeeseeeseeeeaees 3 5 Basic Sending Operations ccccceeeeeseeeeeeeeeeeeeeeeeeaeeeeens 3 6 Sending faxes using multiple settingS cc 3 6 CONTAS eases eae eoactacesssmesmeecenseenceseet osceaens Geaeeauetnones 3 6 FAX RESOIUtION cccccccsceceeeceeeecseeceeeceueeseeeseeeseeeeees 3 7 Dual Access Monochrome Onlly ccccsseeeeeeeeeenees 3 8 Real Time Transmission
72. cecceseeeeeeeeeeees 4 1 To select or change your Receive Mode 4 2 Setting the Ring Delay cccceceseccceseeeeeeeeeeeeeeeeees 4 2 Setting the F T Ring Time Fax Tel mode onlly 4 3 Fax CUS CU aie docecs gens seen tea see eeneewerousesbecccuesesectoees 4 4 Printing a reduced incoming fax AUTO Reduction sivcscecutsveasieatduaetsuarrnndiacrouieoenierenes 4 5 Printing a fax from the memory MFC 425CN only 4 5 Reception into memory Monochrome only cccceeeeeeceeeeeeeeeeeeseeeeeeeeeeeees 4 6 Polling MFC 425CN Only cccccsseeeeeeseeeeeeeeeeaeeeees 4 7 Secure Polling ccccseeeeecceeeeeeeeceeseeeeseeeeeeeesaaeeess 4 7 Setup for Polling Receive Standard 00 4 7 Setup for Polling Receive with Secure Code 4 8 Setup Delayed Polling Receive cceeseeeeees 4 8 Sequential PollinG ccccseeceeccseseeeeecseeeseeesaaeeees 4 9 Quick Dial numbers and dialling Options c scseee 5 1 Storing numbers for easy dialling cccccsseeeeseeeeeneeeees 5 1 Storing Speed Dial numbers ccccccceeeeeeeeeeeeeeeees 5 1 Changing Speed Dial numbers cccceeeeeeeeeeeees 5 2 Setting up Groups for Broadcasting c ccccceeeeee 5 3 Dialling ODO lt scccseeresnseevestadasceuSscensencesencesGetcesecaciusnerunndess 5 5 Access codes and credit card numbert6 0006 5 5 PAU eee ee ere ee eee 5
73. change the Media Type selection to Slow Drying Paper in the printer driver Basic tab to help enhance the print quality The machine prints blank Clean the print head See Cleaning the print head on page 12 15 pages Characters and lines are Check the printing alignment See Checking the printing alignment on stacked page 12 18 Printed text or images are Make sure the paper is loaded properly in the paper tray and the paper skewed side guide is adjusted correctly See How fo load paper envelopes and post cards on page 1 14 12 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Printing Continued Smudged stain at the top Make sure the paper is not too thick or not curled See About paper on center of the printed page page 1 9 Printing appears dirty or ink Make sure you are using the proper types of paper See About paper seems to run on page 1 9 Don t handle the paper until the ink is dry Stains appear on the reverse Make sure the Printer Platen is not dirty with ink See Cleaning the side or at the bottom of the machine printer platen on page 12 24 page Make sure you are using the paper support flap See How to load paper envelopes and post cards on page 1 14 There are some dense lines Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click the Settings and uncheck the Bi Directional Pr
74. chine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you know which phone number is ringing This is one way you can have a separate phone number for your machine Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes ae You can switch BT Call Sign off temporarily then turn it back on When you get a new fax number make sure you reset this function The machine will automatically answer incoming calls that use your new fax number O When you set the BT Call Sign feature to ON the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern To enable the machine to work with BT Call Sign Only with your external phone 1 Press Menu Set 2 0 3 The screen displays the current setting of this feature 2 Press a or v to select on or Off 3 Press Menu Set 4 Press Stop Exit A If you turn off BT Call Sign receive mode stays Manual You need to set receive mode again APPENDIXA A 1 Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone into the correc
75. chirps for about 40 seconds over the phone line and the LCD shows Receiving lf your machine is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your machine will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machine s chirps overlap This must be for at least 2 to 4 seconds so both machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialled So it is important for the receiving machine to answer the call in as few rings as possible A When you have an external Telephone Answering Device TAD on your fax line your TAD will decide the number of rings before the call is answered 1 19 INTRODUCTION ECM Error Correction Mode The Error Correction Mode ECM is a way for the machine to check a fax transmission while it is in progress If the machine detects errors during fax transmission it resends the pages of the fax that had an error ECM transmissions are only possible between fax machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine Your machine mu
76. ct the size of paper you are using Letter Legal A4 A5 or 10 W x 15 H cm Press Menu Set Press Mono Start or Colour Start Adjusting brightness You 1 2 3 4 5 can p the copy brightness to make copies darker or lighter Press Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Brightness Press Menu Set Press a to make a lighter copy OR Press w to make a darker copy Press Menu Set Press Mono Start or Colour Start MAKING COPIES 8 8 Sorting copies using the ADF MFC 425CN only You can sort multiple copies Pages will be stacked in the order 321 321 321 and so on Press Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Stack Sort Press Menu Set Press a or v to Select Sort Press Menu Set Press Mono Start or Colour Start O Q A GR 8 9 MAKING COPIES Making N in 1 copies or a poster Page Layout MFC 425CN only You can reduce the number of pages for copies by using the N in 1 copy feature This allows you to copy two or four pages onto one page allowing you to save paper It is also possible to create a poster When you use the Poster feature your machine divides your document into sections then enlarges the sections so you can assemble them
77. d then entering the Remote Access Code within 30 seconds 6 6 REMOTE FAX OPTIONS MFC 425CN ONLY Remote commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can select Off after you have retrieved or erased all your messages 2 Fax Forwarding If you hear one long beep the change has 4 Fax Forwarding number been accepted If you hear three short beeps you cannot change it because the conditions 6 Fax Storage have not been met for example registering a Fax Forwarding number You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 6 8 Once you have registered the number Fax Forwarding will work 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See page 6 8 3 Erase faxes from the If you hear one long beep fax messages memory have been erased from the memory 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps If you hear one long beep your change has omen Press 90 to exit Remote Retrieval Wait for the long beep then replace the handset REMOTE FAX OPTIONS MFC 425C
78. dum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with relevant authorities as to any particular questionable documents The following are examples of documents which should not be copied Money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers Passports Postage Stamps cancelled or uncancelled Immigration Papers Welfare documents Cheques or Drafts drawn by Governmental Agencies Identification Documents badges or insignias Licences and Certificates of Title to motor vehicles Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works 8 15 MAKING COPIES Walk Up PhotoCapture Center Introduction Even if your machine is not connected to your computer you can print photos directly from your digital camera media Your Brother machine includes five media drives slots for use with popular digital camera media CompactFlash SmartMedia Memory Stick Memory Stick Pro SecureDigital SD Card MultiMediaCard and xD Picture Card E CompactFlash SmartMedia Memory Stick Type I only Memory Stick Pro SecureDigital xD Picture Card MultiMediaCard The PhotoCapture Center feature lets you pri
79. e leading edge top of the envelopes in first Slide the paper side guide to fit the width of the envelopes If you have problems when printing on envelopes try the following suggestions Open the envelope flap 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing 3 Adjust the size and margin in your application To load post cards 1 Raise the paper stop and insert the post cards into the paper tray Slide the paper side guide to fit the width of the post cards 1 17 INTRODUCTION About fax machines Custom features Do you have BT s Call Minder on the phone line If you have Call Minder on the phone line where you will install your new machine there is a strong possibility that Call Minder and the machine may conflict with each other while receiving incoming calls Why should there be problems Since both the machine and Call Minder will pick up the call after the number of rings you have set each of them has the ability to keep the other from receiving calls For example if Call Minder is set to answer after two rings and your machine is set to answer after four Call Minder will stop your machine from receiving faxes If you set Call Minder and the Brother machine to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Call Minder nor the machine c
80. e machine hands Doing this might cause Before you clean the machine an electrical shock make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket To prevent injuries be careful To prevent injuries be careful not to put your hands on the not to touch the area shaded in edge of the machine under the the illustration scanner cover When you move the machine place a hand at each side of the unit so you are supporting the base when you lift it See the illustration on the right Do not carry the machine by holding the scanner cover Most of the illustrations in this User s Guide show the MFC 215C A WARNING Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location This product must be installed near an electrical socket that is easily accessible In case of emergencies you must disconnect the power cord from the electrical socket in order to shut off power completely IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near wa
81. e only transparencies recommended for inkjet printing 2 For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging 3 Legal paper cannot be stacked on the output paper tray Copy Colour Black Colour Black Document Size Scanner Glass Width Max 216 mm MFC 215C Scanner Glass Height Max 297 mm Document Size ADF Width 147 mm to 216 mm MFC 425CN ADF Height 147 mm to 356 mm Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm Copy Speed Black Up to 17 pages minute A4 paper Colour Up to 11 pages minute A4 paper Does not include the time it takes to feed the paper Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document Multiple Copies Stacks up to 99 pages Sorts up to 99 pages MFC 425CN only Enlarge Reduce 25 to 400 in increments of 1 Resolution Plain inkjet or glossy paper Scans up to 600x600 dpi Prints up to 1200x1200 dpi Monochrome Prints up to 600x1200 dpi Colour OHP transparency Scans up to 600x600 dpi Prints up to 1200x1200 dpi SPECIFICATIONS S 4 PhotoCapture Center Available Media File Extension Media Format Image Format Number of Files Folder Borderless S 5 SPECIFICATIONS CompactFlash Type I only Microdrive is not compatible Compact I O card such as Compact LAN card and Compact M
82. e outgoing message on your external TAD Set the TAD to answer calls Set the Receive Mode to External TAD See Choosing the Receive Mode on page 4 1 A OUN A 6 APPENDIX A Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds A We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it APPENDIXA A 7 Using extension telephones For U K only It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to your machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally Fax receive code may not operate reliably in such a simple configura
83. ear your machine beep 6 8 REMOTE FAX OPTIONS MFC 425CN ONLY l Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table Press Menu Set 2 4 1 OR Press Menu Set 2 4 2 Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you select On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember A When the Verification Report is turned of or Off Image the Report will only print if there is a transmission error with NG in the RESULT column 1 Press Menu Set 2 4 1 2 Press a or v to select Off Image On On Image or Off Press Menu Set 3 Press Stop Exit PRINTING REPORTS 7 1 Setting the Journal Period You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to of you can print the report by following the steps on the next page The default setting is Every 50 Faxes 1 Press Menu Set 2 4 2 2 Press a or v to choose a
84. eeeeeee ees 8 1 Enter Copy MOdGC ccccccccseeeeeeeessseeesseaseeeessaneeeessanes 8 1 Making a single COPY cccseeeeceeeeceeeeeeeeeseeeesaeeeesaees 8 2 Making multiple copies ccccccseeeceeeeseeeseeeeeeeaees 8 2 Stop COPYING cccccseeecceeseeeeeceeeeseeeeeeeeeeeeeseeeeeeesaaeees 8 2 Using the Copy Options key cccccccseeeeeeeseseeeeeeeeeeees 8 3 Changing the temporary copy settings c 0080 8 4 Increasing copy speed or quality cccccseeeee eee 8 5 Enlarging or reducing the image copied 8 6 Setting paper type cece ccc eeeeeceeeeeeeeeeeeaeeeeees 8 7 Setting paper SIZE cece ceeeeeceeeeeeeeeeeeeeeeeeseeeeeees 8 8 Adjusting brightness sic svicesnscieeesttesewecwscetnaxnessasteantas 8 8 Sorting copies using the ADF MFC 425CN only cccccccsseeeeeeeeeeeeeeeeeeeeeeens 8 9 Making N in 1 copies or a poster Page Layout MFC 425CN only 008 8 10 Changing the default copy SettingS ccceeeeeeeeeeeeeees 8 13 Increasing copy speed or quality ccccceeeeeeeeees 8 13 Adjusting brightness cccceeeeseeeeeeeeeeeeaeeeeeeneeees 8 13 Adjusting contrast wccxescsatsavcavenkcsdsesnsaesennavetecsevbesrnrgeet 8 13 Adjusting colour saturation cccscccseeeeseeeeeeeeeeees 8 14 Legal imitalonS csste catscscustsnnensGausnacsoetsedacSecntnakacseasdenaaess 8 15 Walk Up PhotoCapture Center csss
85. ent fed Feeder MFC 425CN only on page 1 6 only from the ADF was too long The document is jammed in the See Document jams MFC 425CN only on machine page 12 5 High The print head is too warm Allow the machine to cool down Temperature 12 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Ink Empty One or more of the ink cartridges Replace the ink cartridges is empty The machine will stop all See Replacing the ink cartridges on page print operations While memory is 12 26 available black and white faxes will be received into memory If a sending machine has a colour fax the machine s handshake will request that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be received into memory as a black and white fax The print head is too cold Allow the machine to warm up Temperature Media Error The media card is either Re insert the card firmly into the slot to make corrupted Improperly formatted sure it is in the correct position If the error or there is a problem with the remains check the media drive by inserting media card another media card that you know is working Near Empty One or more of the ink cartridges Order a new ink cartridge are running out of ink If a sending machine has a colour fax the machine s handshake will request that the fax be sent as black and white
86. ents Computer Platform amp Operating Processor Recommended Available Hard Disk System Version Minimum RAM Space Speed for Drivers Applications Windows 98 98SE Pentium Il 32 MB 64 MB 90 MB 130 MB Operating or System Me equivalent 2000 64 MB 128 MB Professional 128 MB 256 MB 150 MB 220 MB XP Professional Athlon 64 256 MB 512 MB 150 MB 220 MB x64 Edition Opteron Download from Xeon amp http solutions Pentium 4 brother com inclusing Intel EM64T Apple Mac OS All base models meet 64 MB 80 MB 200 MB Macintosh 9 1 9 2 Printing minimum Requirements Operating PC FAX System Scanning and Removable Disk Mac OS X 128 MB 160 MB 10 2 4 or greater NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers updates see the Brother Solutions Center at http solutions brother com 1 PC Fax supports black and white faxing only 2 Dedicated Scan key and direct Network Scanning MFC 425CN only supported in Mac Operating Systems Mac OS X 10 2 4 or greater S 9 SPECIFICATIONS Consumable items Ink Service Life of Ink Cartridge Replacement Consumables The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Black Approximately 500 pages at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage e The above
87. er press 4 Enter the new fax number where you want your fax messages forwarded followed by Turn Fax Storage On press 6 RETRIEVE A Fax Press 96 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 REMOTE RETRIEVAL ACCESS CARD MFC 425CN ONLY R 2 orotner Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries UK IRE SAF GEN
88. es hold the handset until Fax Detect activates your machine If the other party says they want to send you a fax activate the machine by pressing 51 A 2 APPENDIXA Using a cordless external handset If the base unit of your cordless telephone is connected see page A 4 and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Tel R to transfer the call to the cordless handset Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone To use Remote Activation you must turn on the remote codes The preset Fax Receive Code is 51 The preset Telephone Answer Code is 51 A If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 998 If it is not illuminated in green press Fax Press Menu Set 2 1 4 Press a or w to select On or Of Press Menu Set Enter the new Fax Receive Code Press Menu Set Enter the new Telephone Answer Code Press Menu Set Press Stop Exit O Nn A UNa APPENDIXA A 3 Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below Extension Telephone External
89. ess Menu Set OR Select of f and press Menu Set then go to Step 5 A If you select On you can customize the White Balance Sharpness or Colour Density 9 10 WALK UP PHOTOCAPTURE CENTER 3 Press a or v to select 1 White Balance 2 Sharpness or 3 Color Density Press Menu Set 4 Press aor v to adjust the degree of the setting Press Menu Set 9 Press Stop Exit E White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other colour By using this adjustment you can correct this effect and bring the white areas back to pure white E Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness E Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture WALK UP PHOTOCAPTURE CENTER 9 11 Cropping If your photo is too long or wide to fit the available space on your selected layout part of the image will be automatically cropped The default setting is On If you want to print the whole image turn this setting to Off 1 For MFC 215C press Menu Set 4 5 For MFC 425CN pr
90. ess Menu Set 4 6 2 Press a or v to select of f Or On Press Menu Set 3 Press Stop Exit Cropping On Cropping Off Borderless This feature expands the printable area to the edges of the paper Printing time will be slightly slower 1 For MFC 215C press Menu Set 4 6 For MFC 425CN press Menu Set 4 7 2 Press a or v to select of f or On Press Menu Set 3 Press Stop Exit 9 12 WALK UP PHOTOCAPTURE CENTER Scan to Card MFC 425CN only You can scan black and white and colour documents into a media card Black and white documents will be stored in PDF PDF or TIFF file formats TIF Colour documents may be stored in PDF PDF or JPEG JPG file formats The default setting is Color 150 dpi and the default file format is PDF File names default to the current date For example the fifth image scanned on July 1 2005 would be named 07010505 PDF You can change the colour quality and file name as you want You can choose the default file format for Black amp White or colour files See Changing the default colour file format on page 9 14 and Changing the default black amp white file format on page 9 14 1 Insert a SmartMedia CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card into your machine S Do not take out the media card while PhotoCapture is blinking to avoid damaging the card or data stored on the card 2 Load yo
91. essssesssseeeesees 9 1 Introduction ccceceececeeeeeceeeeseeeeeaeeeseeeesaueesaueeseneeseneeesaees 9 1 PhotoCapture Center requirements 0 00000 9 2 Getting started ce ccecceeeceecesseeecceeeseeeceeeeeeessesseeessaaeeees 9 3 Printing the Index Thumbnails cceeeeeeeeseeeeeeeeeeees 9 5 Printing images acc ssesimiecesines sunnccanarencaucnsewannatonennesenctomncncisas 9 6 DPOF DAAI Meee cee eee entre en ener ere es 9 8 Changing the default settings cceceseeeeeeeeeeeeees 9 9 Increasing print speed or quallity cccceeeeeeeeees 9 9 Setting the paper amp SIZO 20 eeccceeccceeceeseeeeeeeeeeeeees 9 9 a Adjusting brightness ccccceeeeeeeeeeeeeeeeeeeeeeenees 9 10 Adjusting CONTIAST cccceceeceeeeeeeeeeeeeeeseeeeseeeeeees 9 10 Colour enhancement MFC 425CN only 9 10 Cropping ene 9 12 BOrd rloSS scs EE 9 12 Scan to Card MFC 425CWN only cccceeeeeeeeeeeeeeeees 9 13 Changing the default quality cccccesseseeeseeeeees 9 14 Changing the default black amp white file format 9 14 Changing the default colour file format 5 9 14 Understanding the Error Me SSaQe S ccseceeseeeeeeeeees 9 15 Using PhotoCapture Center from your PC 9 15 Software and Network features cccccsssseesseseeseeeseeeees 10 1 Important information 2ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeseneseneeees 1
92. et 2 3 1 2 Use the dial pad to enter a two digit Speed Dial location number 01 20 for MFC 215C 01 80 for MFC 425CN For example press 05 Press Menu Set 3 Enter the phone or fax number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page B 11 to help you enter letters OR Press Menu Set to store the number without a name 9 Goto Step 2 to store another Speed Dial number OR Press Stop Exit 5 1 QUICK DIAL NUMBERS AND DIALLING OPTIONS Changing Speed Dial numbers If you try to store a Speed Dial number where a number has already been stored the LCD will show the name that has been stored there or number and will ask you to do one of the following 1 Press 1 to change the stored number OR Press 2 to exit without making a change How to change the stored number or name E f you want to change a character use lt or to position the cursor under the character you want to change and then type over it E f you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of the cursor will be deleted 2 Enter a new number Press Menu Set 3 Follow the directions beginning at Step 4 in Storing Speed Dial numbers See page 5 1 QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 2 Setting up Groups for Broadcasting
93. ext copy use the Copy Options key You can use different combinations Copy Options Copy Options key A These settings are temporary and the machine returns to its default settings 60 seconds after it finishes copying However if you have set the Mode Timer to O or 30 seconds the machine returns to the default settings after the number of seconds that has been set for mode timer See Setting the Mode Timer on page 2 4 A You can save the copy settings you use most often by setting them as default See Changing the default copy settings on page 8 13 8 3 MAKING COPIES Changing the temporary copy settings Use the Copy Options key to quickly set the following copy settings temporarily for the next copy Press Menu Selections Options Factory Copy A N A Setting Options V Menu Set V Menu Set select select Copy J Enlarge Reduce 50 69 78 83 100 93 97 1003 104 142 186 1983 200 Custom 25 4005 Paper Type Plain Inkjet Plain 8 7 Glossy Transparency Paper Size Letter Legal A4 8 8 A4 A5 10 W x 15 H cm Stack Sort Stack Sort Stack MFC 425CN only Page Layout Off lam 1 Off 8 10 MFC 425CN only 2 in 1 P 1 an 1 2 im a L 4 in 1 P 4 in 1 L Poster 3 x 3 No of Copies No of Copies 01 01 99 After you choose your settings by pressing Menu Set the LCD shows Set temporarily Press Mono Start or Colour Start if you re finished choosing settings OR
94. extured E that was previously printed by a printer E that cannot be arranged uniformly when stacked E that is made with a short grain INTRODUCTION 1 10 uZ LL X y 8 WW 26Z X OLZ akt X w b 8 WW 6LZ X O12 6 6 X wb WW GEZ X GOL 2 k Z X 8 Z WW L6L X 86 2 b 6 X 8 b Y WW LHZ X GOL 2 8 X we WW OZZ X OL 16 X t 9 WW 6ZZ X ZOL 6 2 X 8 G WW 00Z X 8p 4 8 9 X 6 WW Srl X OOL 8 X G WW EO X ZZL uZ X G WW BZ 1 X 22h S X a b WW ZZ X 68 9 X v WW ZSL X ZOL 8 S X b 7 WW Br X GOL 6 8 X 8 G WW OLZ X 8h L OL X wo Z WW ZSZ X ZBL uZ L OL X w b 2 WW 29g X HBL VL X w b 8 WW QGE X OLZ 2 LL X 8 WW 62 X OLZ ALL X uc b 8 WW 62Z X OLZ bv 19497 doj nu4 yor yoJeuoN OL NOO edojaauy 10 edojaauy S9 jqnoq Z P129 SOd PIE SOd pied x pul 1e 010Ud 7 0 0Ud ojoyd OV SV Sd SIC 9AIINDEXy je6e7 bv 10407 8ZIS 1 ded s pu edsuelL _ Jaded N9 d 1 10ded uoi e1 do YOR JO z s pue d 1 ded INTRODUCTION 1 11 Paper weight thickness and capacity Paper Type Weight Thickness No of sheets Cut Paper Plain Paper 64 to 120 g m 0 08 to 0 15 mm 100 17 to 32 Ib 0 003 to 0 006 Inkjet Paper 64 to 200 g m 0 08 to 0 25 mm 20 17 to 53 Ib 0 003 to 0 01 Glossy Paper Up to 220 g m Up to 0 25 mm 20 Up to 58 Ib Up to 0 01 Photo Card Up to 240 g m Up to 0
95. faxes Copy PC printing Scanning PhotoCapture MFC 425CN only You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent when you turn TX Lock On so they won t be lost If you have selected Fax Forwarding or Fax Storage Menu Set 2 5 before you turn TX Lock On then Fax Forwarding and Remote Retrieval will continue to work 3 15 SETUP SEND Setting up the password A If you forget the TX Lock password please contact your Brother dealer or Brother for assistance 1 Press Menu Set 2 0 1 2 Entera 4 digit number for the password Press Menu Set 3 Ifthe LCD shows veri fy re enter the password Press Menu Set Changing the TX Lock password 1 Press Menu Set 2 0 1 2 Press a or vto select Set Password Press Menu Set 3 Entera 4 digit number for the current password Press Menu Set 4 Entera 4 digit number for a new password Press Menu Set 9 Ifthe LCD shows Veri fy re enter the password Press Menu Set Turning TX Lock on 1 Press Menu Set 2 0 1 2 Press a or v to select Set TX Lock Press Menu Set 3 Enter the registered 4 digit password Press Menu Set The machine goes offline and the LCD shows TX Lock Mode SETUP SEND 3 16 Turning TX Lock off 71 Press Menu Set 2 Enter the registered 4 digit password Press Menu Set TX lock is automatically turned off A If you enter the wrong Password the LCD shows wrong Password
96. from memory 4 5 turning On meeerercrereerrer eee 6 2 Fax stand alone receiving cccesceeseeeneeeseees 4 1 compatibility 12 14 difficulties 12 9 12 10 Fax Forwarding 6 1 6 7 from extension phone A 2 reducing to fit on paper 4 5 retrieving from a remote site 6 8 Ring Delay setting 4 2 l 2 INDEX sending cccscccseceseesseeenees 3 1 AUTOMALIC erras 3 5 Broadcasting 3 11 cancelling from MEMOTFY 0ccceeeneeees 3 10 COIOUF fAX serseri 3 3 compatibility 12 14 COMMAS sivveiuataieendenienics 3 6 enter Fax mode 3 1 from memory Dual Access 3 8 from scanner glass 3 4 Manual sissen 3 5 OVEISESS nnna 3 12 Real Time ransmission 06 3 9 resolution o esoenoeeneenn 3 7 Fax Tel mode answering at extension PNONGS ivtisiuiedieticrhinerasene A 2 double ringing voice calls aanannann 4 3 F T Ring Time 006 4 3 Fax Receive Code A 2 receiving faxes 6600 A 2 Ring Delay a oa 4 2 Telephone Answer Code A 2 Gray scale a nns S 6 S 7 Groups for Broadcasting 5 3 HELP LCD messages 66 B 1 using navigation keys B 2 Menu Table B 1 B 3 Ink cartridges checking ink volume 12 19 replacing cceceeseeeeeeees 12 26 Ink Dot Counter 12 26
97. g Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 2 3 4 5 6 If it is not illuminated in green press lt Fax Press Menu Set 2 1 7 Press a or w to Select Secure Press Menu Set Enter a four digit secure code This is the same as the security code of the fax machine you are polling Press Menu Set Enter the fax number you are polling Press Mono Start or Colour Start Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time O Ql A GO N If it is not illuminated in green press amp 3 Fax Press Menu Set 2 1 7 Press a or v to select Timer Press Menu Set Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Menu Set Enter the fax number you are polling Press Mono Start or Colour Start The machine makes the polling call at the time you entered A You can set up only one Delayed Polling 4 8 SETUP RECEIVE Sequential Polling The machine can request documents from several fax units in a single operation You just specify several destinations in Step 5 Afterwards a Sequential Polling Report will be printed 1 2 3 ef If it is not illuminated in green press Fax Press Menu Set 2 1 7 Press a or w to choose Standard Secure Or Timer Press Menu Set when the screen displays the setting you want If you selected
98. he enlargement or reduction ratio you want Press Menu Set OR You can select Custom 25 400 and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 533 6 Press Mono Start or Colour Start MFC 425CN only Page layout options are not available with Enlarge Reduce Setting paper type If you are copying on special paper be sure to select the type of paper you are using so you will get the best print quality 1 Press g Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and a or v to select Paper Type Press Menu Set 5 Press a or v to select the type of paper you are using Plain Inkjet Glossy Or Transparency Press Menu Set 6 Press Mono Start or Colour Start ee You can change the default Paper Type setting at any time See Setting the Paper Type on page 2 4 8 7 MAKING COPIES Setting paper size If copying on paper other than A4 size you will need to change the paper size setting ef 1 2 3 4 5 6 You can copy on Letter Legal A4 A5 or Photo Card 10 W cm x 15 H cm paper Press Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Paper Size Press Menu Set Press a or v to sele
99. he machine to turn it off Machine cannot access Make sure you have inserted the media card into the media slot Removable Disk from Desktop icon MFC 425CN only Network Difficulties MFC 425CN only cannot print over the Network Make sure that your machine is powered on and is On Line and in Ready mode Print Network Configuration list See Printing reports on page 7 1 Then the current settings of the network are printed Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds The network scanning feature For Windows users only Firewall setting on your PC may be rejecting does not work the necessary network connection Follow the instructions below to disable the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer lt Windows XP SP2 users gt The network PC Fax Receive feature does not work 1 Click the Start button Settings Control Panel and then Windows Firewall Make sure that Windows Firewall on the Basic tab is set to On 2 Click the Exceptions tab and Add port button 3 Enter any name port number 54295 for network scanning and 54926 for Network PC Fax receiving select UD
100. igned to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies image data If you need to modify the image data stored on a media card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image 9 2 WALK UP PHOTOCAPTURE CENTER Getting started Firmly insert the card into the appropriate slot ceo e pjer e SecureDigital CompactFlash MultiMediaCard Memory Stick xD Picture Card Memory Stick Pro SmartMedia PhotoCapture key indications E PhotoCapture light is ON the media Photo card is inserted properly Capture E PhotoCapture light is OFF the media card is not properly inserted E PhotoCapture light is BLINKING the media card is being read or written to A Do NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card The machine can only read one media card at a time so do not insert more than one card WALK UP PHOTOCAPTURE CENTER 9
101. in green press Fax 2 Press Menu Set 2 1 1 3 Press a or v to select how many times the line rings before the machine answers 00 04 UK only 01 04 Ireland only Press Menu Set If you select 0O the line won t ring at all 4 Press Stop Exit 4 2 SETUP RECEIVE Setting the F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel you ll need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine prints the fax This pseudo double ring happens after the initial ringing from the phone company Only the machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone on the same line as the machine See For Fax Tel mode only on page A 2 17 If it is not illuminated in green press amp Fax 2 Press Menu Set 2 1 2 3 Press a or v to select how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Menu Set 4 Press Stop Exit A Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time SETUP RECEIVE 4 3 Fax Detect When you use this feature you don t have to press Mono Start Colour Start or the Fax Receive Code 51 when you answer a fax call Selecting On allows the machine to receive fax calls automa
102. ine will clean the print head When cleaning is finished the machine will go back to standby mode automatically A If you clean the print head at least five times and the print has not improved call your Brother dealer for service 12 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the print quality If faded or streaked colours and text appears on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern 1 Press Ink Management 2 Press or v to select Test Print Press Menu Set 3 Press a or v to select Print Quality Press Menu Set 4 Press Colour Start The machine begins printing the Print Quality Check Sheet o Follow the instructions given on the sheet to see if the quality is OK Colour block quality check The LCD shows Is Quality OK 1 Yes 2 No 6 Check the quality of the four colour blocks on the sheet 7 Ifalllines are clear and visible press 1 Yes and go to Step 10 OR If you can see missing short lines as shown below press 2 No OK Poor The LCD will ask you if the print Black Ok quality is OK for black and three colours TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 16 8 Press 2 No for Black or three colours with a problem The LCD shows Start Cleaning Lexes 2 No Press 1 Yes The machine will start cleaning the print head 9 After cleaning is finished press Colour Start The
103. ing the machine Whenever you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty Caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before disconnecting it from the power source to ensure that all mechanical noise has stopped Not allowing the machine to complete this parking process may lead to print problems and possible damage to the print head 1 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position 2 Remove all the ink cartridges and attach the protective parts See Replacing the ink cartridges on page 12 26 When attaching the protective parts make sure it clips into place as shown in the diagram Caution If you are not able to find the protective parts do NOT remove the ink cartridges before shipping It is essential that the machine be shipped with the protective parts or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 20 3 Lift the scanner cover to release the lock Gently push the scanner cover support and close the scanner cover Unplug the machine from the telephone wall socket and remove the telephone line cord from machine Unplug the machine from the electrical socket
104. inting Cannot perform 2in 10r4in 1 Check that the paper size setting in the application and in the printer printing driver are the same Print speed is too slow Changing the printer driver setting may improve the print speed Highest resolution needs longer data processing transfer and printing time Try the other settings of quality in the printer driver Basic tab Also click the Settings tab and make sure you uncheck the Colour Enhancement Borderless printing is slower than normal printing If you want to print more quickly set the Borderless feature off See Paper Size on page 1 9 and see Choosing page setup options on page 8 5 in Software User s Guide on the CD ROM Colour Enhancement is not If the image data is not full colour in your application Such as 256 working properly colour Colour Enhancement will not work Please use at least 24 bit colour data with the Colour Enhancement feature The machine feeds multiple Make sure the paper is loaded properly in the paper tray See How to pages load paper envelopes and post cards on page 1 14 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked Make sure you are using the paper support flap See How to load neatly paper envelopes and post cards on page 1 14 The machine does not print Try setting the Display setting to 256 colours from Paint Brush The machine does not p
105. ite faxes only As a cost saving feature all delayed faxes to the same fax number will be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability GLOSSARY G 1 Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Colour Enhancement MFC 425CN only Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Delayed Fax MFC 425
106. justs the speaker volume 5 Auto Changes for Daylight Daylight Savings Time automatically 6 P Save Fax Customizes the Setting Receive On Power Save key not Fax to receive fax in Receive off Power Save mode 7 LCD Light Adjust the contrast of 2 6 Contrast Dark LCD The factory settings are shown in Bold 1 It depends on your machine APPENDIXB B 3 Main Menu Menu Descriptions Selections 1 Setup 1 Ring Delay 00 04 02 Sets the number of Receive 01 04 Ireland rings before the In Fax mode only machine answers in only Fax Only or Fax Tel mode 2 F T Ring Sets the Time pseudo double ring time in Fax Tel mode 3 Fax Detect On Receives fax Off messages without pressing the Mono Start or Colour Start key 4 Remote On You can answer all Code 51 51 calls at an extension Off or external phone and use codes to turn the machine on or off You can personalize these codes 5 Auto On Reduces the size of 4 5 Reduction Off incoming faxes 6 Memory On Automatically stores Receive Off any incoming faxes in its memory if it runs out of paper 7 Polling RX Standard Sets up your MFC 425CN Secure machine to poll only Timer another fax machine 2 Setup Send 1 Contrast Changes the In Fax mode lightness or darkness only of faxes you send 2 Fax Standard Sets the default Resolution Fine resolution for Ge ae outgoing faxes Photo 3 Delayed Set the time of day in Fax 24 hour forma
107. k and white scanning Selects the default file format for colour scanning Main Menu Menu Descriptions Selections 5 LAN 1 BOOT Auto You can choose the MFC 425CN Method Static BOOT method that only RARP best suits you needs BOOTP DHCP 2 IP Address 000 255 Enter the IP address 000 255 000 255 000 255 3 Subnet 000 255 Enter the Subnet Mask 000 255 mask 000 255 000 255 4 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 5 Node Name BRN XXXXXX Enter the Node name 6 WINS Auto You can choose the Config Static WINS configuration mode 7 WINS Primary Specifies the IP Server 000 000 000 000 address of the primary or secondary server 8 DNS Server Primary Specifies the IP 000 000 000 000 address of the primary or secondary server 9 APIPA On Automatically Off allocates the IP address from the link local address range A The factory settings are shown in Bold APPENDIXB B 9 Main Menu Menu Descriptions Selections 5 LAN 2 Setup 1 Ethernet Auto Selects Ethernet link MFC 425CN Misc 100B FD mode only 100B HD Continued 10B FD 10B HD 2 Time Zone GMT 0 00 Sets the time zone for your country 0 Factory Restore all network Reset settings to factory default 5 Print 1 XMIT You can print these Reports Verify lists and reports MFC 215C only 6 Print 3 Quick Dial Reports ie MFC 425CN iota only Journal 2 Help List 5 User Se
108. key for a comma or the key for hyphen For example Enter 1 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 9 After you have selected all the image numbers press Menu Set again and go to Step 6 OR If you have finished choosing settings press Colour Start 9 6 WALK UP PHOTOCAPTURE CENTER Paper Type amp Paper Size 6 Press a or v to select the type of paper you are using Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 10x15cm Inkjet Press Menu Set If you selected Letter or A4 go to Step 7 If you selected another size go to Step 8 OR If you have finished choosing settings press Colour Start Print Size 7 if you selected Letter or A4 press a or w to select the print size 10 x 8cm 13 x Bem 1 Sse 10cm 18 x Sem 20 x 15cm or Max Size Press Menu Set and go to Step 8 OR If you have finished choosing settings press Colour Start Printed Position for A4 paper A The Max Size is available for MFC 425CN only Number of Copies 8 Use the dial pad to enter the number of copies you want Press Menu Set 9 Press Colour Start to print A The settings that you want to use with the card will be kept until you take out the media card from the drive slot print images or press Stop Exit WALK UP PHOTOCAPTURE CENTER 9 7 DPOF printing DPOF stands for Digital Print Order Format
109. king the printing alignment 0 cccseeeees 12 18 Checking the ink volume ccccseeeeeeeeeeeeeeeeeseeeeeees 12 19 Packing and shipping the MAChinNe cccccceeseeeeeeees 12 20 Xvi Routine MAINTENANCE cccececcacccaeececeneacececeueaceneneas 12 23 Cleaning the SCANNEL cccccseseecseeeeeeeeeeeeaneeeeees 12 23 Cleaning the machine printer platen 04 12 24 Cleaning the Paper Pick up Roller c008 12 25 Replacing the ink cartridges ccccccesseeeeeeeeeeeees 12 26 APPENODCA oreore e Eea A 1 Telephone SELVICES ccceccseeeeeeeeceecceeeeeueeseeeceueeseeeesees A 1 BT Call Sign For U K Onlly ccccseseeeeesseeeeeeeeeees A 1 To enable the machine to work with BT Call Sign Only with your external phone A 1 Advanced receiving OPeratiONns ccsecccseeeeeeeeeeseeeeneees A 2 Operation from extension telephones 0088 A 2 For Fax Tel mode Only c ccccccsseeeeceeeeeeseeseeseeeeeens A 2 Fax Tel mode in the power save condition A 2 Using a cordless external handset cccs0eceees A 3 Changing the remote COCEG ccececcseeeeeseeeeeneeees A 3 Connecting an external device to your machine A 4 Connecting an external telephone cccccceeee A 4 Connecting an external telephone answering GO VIC STD oe esate ss cectaavcnzecteaeeecsdeseobe
110. lCenter2 For Windows see Chapter 3 in the Software User s Guide on the CD ROM For Macintosh see Chapter 10 in the Software User s Guide on the CD ROM Network Scanning For Windows see Chapter 4 in the Software User s Guide on the CD ROM For Macintosh see Chapter 11 in the Software User s Guide on the CD ROM Remote Setup For Windows see Chapter 5 in the Software User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software User s Guide on the CD ROM Faxing from your computer For Windows see Chapter 6 in the Software User s Guide on the CD ROM For Macintosh see Chapter 8 in the Software User s Guide on the CD ROM 10 1 SOFTWARE AND NETWORK FEATURES E PhotoCapture Center For Windows see Chapter 7 in the Software User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software User s Guide on the CD ROM E Network Printing MFC 425CN only For Windows see Chapter 4 in the Network User s Guide onthe CD ROM For Macintosh see Chapter 5 in the Network User s Guide on the CD ROM A See How to access the complete User s Guide on page viii SOFTWARE AND NETWORK FEATURES 10 2 j Important information For your safety To ensure safe operation the supplied three pin plug must be inserted only into a standard three pin electrical socket that is effectively grounded through the normal household wiring The f
111. lity 2 Paper amp Letter Glossy Selects the paper Size 10x15cm Glossy and print size 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 10x15cm Inkjet aa 7 brightness E Adjusts the contrast A The factory settings are shown in Bold APPENDIXB B 7 Main Menu 5 Color Enhance MFC 425CN only 4 PhotoCapture Continued 5 Cropping MFC 215C only 6 Cropping MFC 425CN only 6 Borderless MFC 215C only 7 Borderless MFC 425CN only 8 Scan to Card MFC 425CN only 1 White Balance Color Enhance On Color Enhance Off 2 Sharpness 00000 000m0 Oomoo oOmooo B0000 3 Color Density 000w 00w00 000800 0m000 1 Quality 2 B W File TIFF Type PDF B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi 3 ColorFile Type PDF JPEG A The factory settings are shown in Bold B 8 APPENDIX B Adjusts the hue of the white areas Enhances the detail of the image Adjusts the total amount of colour in the image Crops the image around the margin to fit the paper size or print size Turn this feature Off if you want to print whole images or prevent unwanted cropping Expands the printable area to fit the edges of the paper Selects the Scan resolution for your type of document Selects the default file format for blac
112. ls contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication EC Declaration of Conformity Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Industries Shen Zhen Ltd G02414 1 Bao Chang Li Bonded Transportation Industrial Park Bao Long Industrial Estate Longgang Shenzhen China Herewith declare that Products description Facsimile Machine Type Group 3 Model Name gt MFC 215C MFC 425CN is in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Standards applied Harmonized Safety EN60950 1 2001 EMC EN55022 1998 A1 2000 A2 2003 Class B EN55024 1998 A1 2001 A2 2003 EN61000 3 2 2000 EN61000 3 3 1995 A1 2001 Year in which CE marking was First affixed 2005 Issued by Brother Industries Ltd Date 25th March 2005 Place Nagoya Japan Signature Takashi Maeda Manager Quality Management Group Quality Management Dept Information amp Document Company Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance Ay WARNING There are high voltage Do not handle the plug with wet electrodes inside th
113. ment 5 Remaining Jobs MFC 215C only 6 Remaining Jobs MFC 425CN only 0 Miscellaneous 1 TX Lock 2 Compatibility Normal Basic On Sign Off U K Only 3 BT Call 3 Copy 1 Quality o a o m A The factory settings are shown in Bold B 6 APPENDIX B Fax Forward Fax Storage only PC Fax Receive Menu Descriptions Selections Sets the machine to forward fax messages to store incoming faxes in the memory so you can retrieve them while you are away from your machine or to send faxes to your PC You must set your own code for Remote Retrieval Prints incoming faxes stored in the memory Checks which jobs are in the memory and lets you cancel selected jobs Prohibits most functions except receiving faxes Adjust the Equalization for transmission problems Use with BT Call Sign Selects the Copy resolution for your type of document Adjusts the brightness Adjusts the contrast for copies Main Menu Menu Descriptions Selections 3 Copy 4 Color 1 Red R ooo008 Adjusts the amount Continued Adjust 000080 of Red in copies mee fala 0m000 e0000 2 Green Adjusts the amount of Green in copies Adjusts the amount of Blue in copies wW wW Ww w WINN AQNQNQQ J A BW A o 4 PhotoCapture 1 Print Normal Selects the print Quality Photo qua
114. min Professional is not supported in Mac OS m Network Scanning and Remote Setup are available for Mac OS X 10 2 4 or greater Index Access codes storing and dallin aeria 5 9 ADF automatic document 1 gt e lt 1 9 yoana 1 6 ADF COVEN sitiedsnuttricteiectveds 12 5 Answering machine TAD A 5 CONNECTING ccseecseeeaees A 6 Automatic fax receive ccccceeceeees 4 1 Fax Detect 008 4 4 fax redial pisiasi 3 2 transmission sosesc 3 5 Broadcasting cceceeee 3 11 setting up Groups for 5 3 Cancelling Fax Forwarding 0 6 1 fax jobs in memory 3 10 jobs awaiting redial 3 10 Cleaning Paper Pick up Roller 12 25 print head a a 12 15 printer platen 12 24 SCANNG xii ctnteiiet cats 12 23 CNG tones cececeeeeeee 1 19 Computer requirements S 9 Connecting external TAD 008 A 5 external telephone A 4 Consumable items S 10 Control panel overview 1 2 Copy DIIGMUINGSS iirc 8 8 colour adjustment 8 14 contrast ccecceeeeeeeeeeee es 8 13 default settings 8 13 Enlarge Reduce 8 4 MUDIO erais 8 2 Page Layout nasisa 8 10 paper size noose 8 8 paper type ssssssossssrsesrnn 8 7 quality setting 8 5 8 13 SINGIG COPY serais eran 8 2 Sort ADF only 0 8 9 temporary
115. n interval ee ee ee Press Menu Set If you choose 7 days the LCD will ask you to choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit A If you select 6 12 24 hours 2 or 7 days the machine will print the report at the selected time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you selected has passed the machine will print the Journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it without erasing the jobs from memory A If you select Every 50 Faxes the machine will print the Journal when the machine has stored 50 jobs 7 2 PRINTING REPORTS Printing reports Following reports are available 1 XMIT Verify Prints a Transmission Verification Report for your last transmission 2 Help List Prints the Help List so you can see at a glance how to quickly program your machine 3 Quick Dial Lists names and numbers stored in the Speed Dial memory in numerical order 4 Fax Journal Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 5 User Settings Lists your settings 6 Network Config Lists your Network settings MFC 425CN only How to print a report For MFC 215C press Menu Set 5 For MFC 425CN press Menu
116. n the GROUP column See Printing reports on page 7 3 QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 4 Dialling options A For information on how to dial see How to dial on page 3 1 Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes or long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up on separate Speed Dial numbers in any combination You can even include manual dialling using the dial pad See Storing Speed Dial numbers on page 5 1 For example perhaps you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Mono Start or Colour Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Search Speed Dial 03 and then press 7001 using the dialling pad A If you must wait for another dial tone or signal at any point in the dialling sequence store a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay Pause Press Redial Pause to insert a 3 5 second pause between numbers If
117. nt digital photos from your digital camera at high resolution to get photo quality printing A E miniSD can be used with miniSD adapter E Memory Stick Duo can be used with Memory Stick Duo adapter E Memory Stick Pro can be used with Memory Stick Pro Duo adapter E Adapters are not included with the machine Contact a third party supplier for adapters WALK UP PHOTOCAPTURE CENTER 9 1 PhotoCapture Center requirements Your machine is designed to be compatible with modern digital camera image files and media cords however please read the points below to avoid errors The DPOF file on the media card must be in a valid format See DPOF printing on page 9 8 The image file extension must be JPG Other image file extensions JPEG TIF GIF and so on will not be recognized Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available IBM Microdrive is not compatible with the machine The machine can read up to 999 files in a media card Use only Smart media cards with a 3 3v voltage rating CompactFlash Type II is not supported xD Picture Card Type M Large Capacity is supported Oo When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed Be Your machine is des
118. ntered a letter incorrectly and want to change it press lt to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press gt to move the cursor to the right before you press the key again APPENDIXB B 11 Special characters and symbols Press or 0 and then press lt or gt to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space amp Press for lt gt A_ Press 0 for AEOUACEEO B 12 APPENDIX B Glossary ADF automatic document feeder MFC 425CN only The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external phone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission MFC 425CN only Black and wh
119. odem card are not supported SmartMedia 3 3V Not available for use with ID Memory Stick Memory Stick Pro Not available for music data with MagicGate SecureDigital MultiMediaCard xD Picture Card xD Picture Card Type M support DPOF EXIF DCF Photo Print JPEG Scan to Card MFC 425CN only JPEG PDF Colour TIFF PDF Black Progressive JPEG format is not supported Up to 999 files in the media card File must be in the 3rd folder level of the Media Card Letter A4 Photo Card MFC 425CN Photo Card MFC 215C Fax Compatibility Coding System Modem Speed Document Size MFC 215C only Document Size MFC 425CN Scanning Width Printing Width Gray Scale Polling Types MFC 425CN only Contrast Control Resolution Speed Dial Broadcasting Automatic Redial Auto Answer ITU T Group 3 MH MR MMR JPEG Automatic Fallback 14400 bps Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm ADF Width 147 mm to 216 mm ADF Height 147 mm to 356 mm Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm 208 mm 204 mm 256 levels Standard Secure Timer Sequential B amp W only Automatic Light Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 3 85 line mm Black 7 7 line mm Colour Fine 7 7 line mm Black Colour Photo 7 7 line mm Black Superfine 15 4 line mm Black 20 stations MFC 215C 80
120. on the instruction sheet m When you use transparencies or glossy paper remove each sheet immediately to prevent smudging or paper jams M Avoid touching the printed surface of the paper immediately after printing The surface may not be completely dry and may stain your fingers Recommended Paper To get the best print quality we suggest using Brother paper See table below If Brother paper is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother Paper A4 Plain BP60PA A4 Glossy BP60GLA A4 Inkjet Photo Matte BP60MA 10 x 15 cm Glossy BP60GLP 1 9 INTRODUCTION Handling and using special paper E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat m The coated side of glossy paper is shiny Avoid touching the shiny coated side Load glossy paper with the shiny side facing down Mm Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing S Do not use paper E that is damaged curled wrinkled or irregularly shaped 2mm or longer 2mm or longer E that is extremely shiny or highly t
121. orother USER S GUIDE MFC 215C MFC 425CN If you need to call Customer Service Please complete the following information for future reference Model Number MFC 215C and MFC 425CN Circle your model number Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product 1996 2005 Brother Industries Ltd THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materia
122. other TWAIN WIA driver is selected as the primary while scanning source In PaperPort click Scan in the File menu and select the Brother TWAIN WIA driver Poor copy results when using Try using the scanner glass See Using the scanner glass on page 1 8 the ADF MFC 425CN only Software Difficulties Machine cannot install Run the Repair MFL Pro Suite program on the CD ROM This program software or print will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 12 DIFFICULTY SUGGESTIONS PhotoCapture Center Difficulties Removable Disk does not a Have you installed the Windows 2000 update work properly If not do the following 1 Disconnect the USB cable 2 Install the Windows 2000 update Please see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you reboot the PC and then connect the USB cable b Take out the media card and put it back in again c If you have tried Eject from within Windows you must take out the media card before you continue d If an error message appears when you try to eject the media card it means the card is being accessed Wait a while and then try again e If all of the above do not work please turn off your PC and machine and then turn them on again You will have to unplug the power cord of t
123. ou may also have to reset the date and time APPENDIXB B 1 Navigation keys Access the menu KS Go to the next menu level Accept an option Scroll through the current lt D menu level Go back to the previous menu level Exit the menu Ome PAMM You can access the menu mode by pressing Menu Set When you enter the menu the LCD scrolls Press 1 for General Setup menu OR 1 General Setup Press 2 for Fax menu OR 2 Fax Press 3 for Copy menu e 3 COpy Press 0 for Initial Setup Select AW amp Set O Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want a or v Select an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press a or w to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted B 2 APPENDIX B an m gt FD c3 7O Stop Exit Menu Set Menu Set Menu Set CF V lt T to to Select amp Set Select amp Set accept exit Menu Descriptions Page Selections 1 General 1 Mode Timer Sets the time to Setup return to Fax mode 2 Paper Type Plain Sets the type of Inkjet paper in the paper Glossy tray Transparency 3 Paper Size Letter Sets the size of the Legal paper in the paper A4 tray A5 10x15cm 4 Volume 1 Ring i Adjusts the ring volume Adjusts the volume level of the beeper 3 Speaker i Ad
124. rd Black and white images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format Search An electronic alphabetical listing of stored Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialling You must press the Search Speed Dial and the two digit code and G 4 GLOSSARY Mono Start or Colour Start to start the dialling process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can select certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine User Settings A printed report that shows the current settings of the machine Xmit Report Transmission Verification Report A listing for each transmission that shows its date time and number GLOSSARY G 5 Specifications Product description General Memory Capacity ADF Automatic Document Feeder MFC 425CN only Paper Tray Printer Type P
125. recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off 1 2 3 4 If it is not illuminated in green press Fax Load your document For MFC 215C press Menu Set 2 2 4 For MFC 425CN press Menu Set 2 2 7 Press a or v to Select On or Of Press Menu Set SETUP SEND 3 12 Delayed Fax Monochrome only MFC 425CN only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in Step 4 If it is not illuminated in green press amp 3 Fax Load your document Press Menu Set 2 2 3 Setup Send Press Menu Set to accept the displayed time OR Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM A The number of pages you can scan into the memory depends on the amount of data that is printed on each page BK Goh Delayed Batch Transmission Monochrome only MFC 425CN only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time If it is not illuminated in green press Fax 2 Press Menu Set 2 2 4 Setup Send 3 Press a or v to select on or Off P
126. ress Menu Set 4 Press Stop Exit 3 13 SETUP SEND Setup for Polled Transmit Standard Monochrome only MFC 425CN only Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it If it is not illuminated in green press amp 3 Fax Load your document Press Menu Set 2 2 6 Press a or w to select Standard Press Menu Set AW Gh Setup for Polled Transmit with Secure Code Monochrome only MFC 425CN only When you choose Polled TX Secure anyone who polls the machine must enter the polling secure code If it is not illuminated in green press amp 3 Fax Load your document Press Menu Set 2 2 6 Press a or w to select Secure Press Menu Set Enter a four digit number Press Menu Set A The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job menu setting See Cancelling a waiting job on page 3 10 Q A G Ro A You can use Secure Polling only with another Brother fax machine SETUP SEND 3 14 TX Lock TX Lock lets you prevent unauthorized access to the machine While TX Lock is On the following operations are available Receiving faxes Fax Forwarding If Fax Forwarding was already On MFC 425CN only Remote Retrieval If Fax Storage was already On MFC 425CN only While TX Lock is On the following operations are NOT available Sending
127. rint Method LCD Liquid Crystal Display Power Source Power Consumption S 1 SPECIFICATIONS 8 MB MFC 215C 16 MB MFC 425CN Up to 10 pages 100 Sheets 80 g m Ink Jet Piezo with 74 x 5 nozzles 16 characters x 1 line MFC 215C 16 characters x 2 lines MFC 425CN 220 240V 50 60Hz MFC 215C Power Save Mode Average 3 w Standby Average 7 w Operating Average 16 w MFC 425CN Power Save Mode Average 5 w Standby Average 9 5 w Operating Average 23 w Dimensions MFC 215C MFC 425CN Weight 5 5 kg MFC 215C 6 kg MFC 425CN Noise Operating 42 5 to 51 dB It depends on printing conditions Temperature Operating 10 35 C Best Print Quality 20 33 C Humidity Operating 20 to 80 without condensation Best Print Quality 20 to 80 without condensation SPECIFICATIONS S 2 Print media Paper Input Paper Output S 3 SPECIFICATIONS Paper Tray Mm Paper type Plain paper inkjet paper coated paper glossy paper transparencies and envelopes mM Paper size Letter Legal Executive A4 A5 A6 JIS_B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo card Index card and Post card For more details see Paper weight thickness and capacity on page 1 12 E Maximum paper tray capacity Approx 100 sheets of 80 g m plain paper Up to 25 sheets of A4 plain paper Face up print delivery to the output paper tray 2 1 Us
128. rint Try to reduce the print resolution from Adobe Illustrator Printing Received Faxes Condensed print and white This can be caused by static or interference on the telephone line You streaks across the page or the can make a copy using the Mono Start key to see if the same problem top and bottom of sentences occurs If the copy looks good then the problem is probably the phone are cut off line and not your machine Vertical black lines when The sender s scanner may be dirty Ask the sender to make a copy to receiving see if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only Replace the colour ink cartridges that are empty or nearly empty and in black and white then ask the other person to send the colour fax again See Replacing the ink cartridges on page 12 26 For MFC 425CN check that Fax Storage is set to OFF See Setting Fax Storage on page 6 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 10 DIFFICULTY SUGGESTIONS Printing Received Faxes Continued Left and Right margins are cut Turn on Auto Reduction See Printing a reduced incoming fax Auto off or a single page is printed Reduction on page 4 5 on two pages Phone Line or Connections Dialling does not work Check the machine is plugged in pa eee Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection
129. s as needed for longer pauses GLOSSARY G 3 PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing or to scan documents to a media card Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling MFC 425CN only The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code MFC 425CN only Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access MFC 425CN only The ability to access your machine remotely from a touch tone phone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel mode Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Card MFC 425CN You can scan a black and white or colour document into a Media Ca
130. s while away from your machine carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit your wallet or organizer Keeping it handy will help you derive the full benefit of your machine s Fax Forwarding and Remote Retrieval features dn suey 9 YSIULJ NOA UIYM IUTYORU IMOA 9S1 019 G SSUd G puewwoo e 13u sdaoq oys TINY P sagessa ON sd q ON sasessoul xey daaq sud POATIAI II SOBVSSOUT JO SPUTY OY S RUSIS OUIYOeUT mog Aq pamoy o syISIp apod ssad0Vy JOWA INOA 1309 ATOYeIpOUIUMT sIaMsue IUU INOA UUM Z oU0 YON SUISN SUTYORU XVJ JO Iudea e WO Joquinu xez INoA RIC apo ssa00y aJowseY Buisn lt Fold Fold gt 0 6 SSAg NOILVdadC ALOWSY LIXS ssaid Auo xe Z ssaid Jay xeq ssaid AY L EU 40f uay 86 ssd adoj 3A393H4 I9NYHJ s gess u ON sd q 410S sasessoul xe g d q suo L 2 6 S8eld SNLVLS ONIAISOAY ASH R 1 REMOTE RETRIEVAL ACCESS CARD MFC 425CN ONLY Changing Remote Access Code 7 Press Menu Set 2 5 2 2 Enter a three digit code using numbers 0 9 or The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands CHANGE Fax FORWARDING SETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forwarding press 2 lt Fold Fold gt Program Fax Forwarding Numb
131. saeeeeens S 5 Te E EN AN EEEE sevens EE E E E S 6 SCANNET sasian eor ean ere arian n EO ETET EERE S 7 PEM OI aen E T S 8 Interfaces ee S 8 Computer requirements cccceecccceseeecceseeeceeeeeeseeeeesenees S 9 Consumable MOMS cccccseeceseececeeeeceeeeseeeeseeesaeeeeaes S 10 Network LAN MFC 425CN onlly 0ccccsseeeeeeeeeees S 11 SMO EE E A E A l 1 Remote Retrieval Access card MFC 425CN only R 1 xvii Introduction Using this Guide Thank you for buying a Brother Multi Function Center MFC Your machine is simple to use with LCD screen instructions to guide you through programming it You can make the most of your machine by reading through this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide Symbols used in this Guide Throughout this Guide you will see special symbols alerting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New type face identifies the messages on the LCD of
132. setocet i A 5 SEGUO O ae e S A 5 CONNECCION S es occccsinescesarscessgensaseesteteccedsdecetacencewnts A 6 Recording outgoing message OGM on an external TAD ccccseccsseeceeeseeeeeeeeees A 7 Using extension telephones For U K only A 8 Multi line connections PBX ccccscessseeeseeeeeeeees A 10 If you are installing the machine to work WS PDX esr A 10 Custom features on your phone lin 0 0000 A 10 APDENdIX B ienn ace B 1 On screen programming cccccseeeeeseeeeeseeeeeseaeeeesaeeeeeas B 1 Menu table cccccccccceseecseeceeeeceeeceeeceeeecseeceaeseeeesas B 1 Memory StOPaQe ccceeceseseceeseeeeseeeeseeeneeeenseeeeneeeens B 1 Navigation Keys ccccccseeeeceeeeceeeeseeeeseeeeeeeeeeseeeeseeeessaaes B 2 EMENN FEX oeni i na EES B 11 Inserting Spaces ceccceecceeeeeeeeeeeeeeeseeeeseeeeaaeees B 11 Making corrections cccccccssececeecesessesseneenenees B 11 Repeating letters cccccceeceesseeeeeeeeseeeeseeeeseaees B 11 Special characters and symbols 00cceeeees B 12 OS SAN Y arrens rE EAEE G 1 SDSCIICAOING oisinkin E S 1 Product description ccecccseeeeseeeeseeeesaeeesaeeesaaeesaeeeenaes S 1 AS IC E E EA A E S 1 Print media odie cd ecisesecssonscissapecdeassetmosssnnc ses heahoedeseleeestseusecses S 3 OO ase tase pec esas seine aces paces E E E S 4 PhotoCapture Centelr ccccccccccssseeeeeeeecseeeeeseeseee
133. sily identify and troubleshoot any difficulties When an error message appears on the LCD the machine will beep to get your attention Media Error TIhis message will appear if you insert a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory Using PhotoCapture Center from your PC You can access the media card that is in the media drive slot of the machine from your PC See PhotoCapture Center on page 7 1 in Software User s Guide on the CD ROM or PhotoCapture Center on page 12 2 in the Software User s Guide on the CD ROM WALK UP PHOTOCAPTURE CENTER 9 15 Software and Network features The Users Guide on the CD ROM includes the Software User s Guide for features available when connected to a computer for example Printing and Scanning E Printing For Windows see Chapter 1 in the Software User s Guide on the CD ROM For Macintosh see Chapter 8 in the Software User s Guide on the CD ROM Scanning For Windows see Chapter 2 in the Software User s Guide on the CD ROM For Macintosh see Chapter 9 in the Software User s Guide on the CD ROM Contro
134. st have enough memory for this feature to work INTRODUCTION 1 20 Getting started Initial Setup Setting the Date and Time When the machine is not in use it will display the date and time If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send If there is a power failure you may have to reset the date and time No other settings will be affected 1 Press Menu Set 0 2 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 9 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the machine is in Fax mode Setting Tone or Pulse dialling mode Your machine comes set for Tone dialling service Multi frequency If you have Pulse dialling service rotary you need to change the dialling mode 1 Press Menu Set 0 4 2 Press aor v to select Pulse Or Tone Press Menu Set 3 Press Stop Exit 2 1 GETTING STARTED Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send It is important that you enter the fax number in the internationally standardized format i e in accordance with the following strict sequence
135. t socket on the machine you can make your machine take the call by using the Fax Receive Code When you press the Fax Receive Code 51 the machine starts to receive a fax See Fax Detect on page 4 4 If the machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 51 to take the call at an extension phone See Setting the F T Ring Time Fax Tel mode only on page 4 3 If you answer a call and no one is on the line you should assume that you re receiving a manual fax E Press 51 and wait for the chirp or until the machine s LCD displays Receiving and then hang up Your caller will have to press Start to send the fax For Fax Tel mode only When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call Lift the external telephone s handset and then press Tel R to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 51 between the pseudo double rings If no one is on the line or if Someone wants to send you a fax send the call back to the machine by pressing 51 Fax Tel mode in the power save condition Fax Tel mode does not work in the power save condition The machine will not answer telephone or fax calls and will keep ringing If you are at an external or extension phone lift the handset of the extension phone and talk If you hear fax ton
136. t that MFC 425CN the delayed faxes will only be sent A The factory settings are shown in Bold B 4 APPENDIX B Main Menu Menu Descriptions Selections 2 Fax 2 Setup Send 4 Batch TX Combines delayed Continued In Fax mode MFC 425CN faxes to the same fax only only number at the same Continued time of day into one transmission 3 Real Time Off You can send a fax TX On without using the MFC 215C Next Fax Only memory only 5 Real Time TX MFC 425CN only 6 Polled TX Standard Sets up the MFC 425CN Secure document on your only machine to be retrieved by another fax machine 4 0verseas If you are having Mode difficulty sending MFC 215C faxes overseas set only this to On 7 0verseas Mode MFC 425CN only 0 Scan Size Letter Adjust the scan area A4 of the scanner glass to the size of the document 3 Set 1 Speed Dial Stores Speed Dial Quick Dial numbers so you can dial by pressing only a few keys and Start Sets up a Group number for 2 Setup Groups Broadcasting 4 Report 1 XMIT Report On Initial setup for Sertimg On Image Transmission off Verification Report Of f Image and Journal Report 2 Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off A The factory settings are shown in Bold APPENDIXB B 5 Main Menu 2 Fax 5 Remote Fax 1 Forward Continued Opt Store MFC 425CN 2 Remote Access 3 Print Docu
137. t touch the cartridge insertion slots If you do so the ink may stain your skin E If ink stains your skin or clothing wash with soap or detergent immediately E If you install an ink cartridge in the wrong colour position you must clean the print head several times before you start printing after correcting the cartridge installation because the colours were mixed mM Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package E Do not dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge E Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother ink cartridges Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used Brother branded does not therefore recommend the use of cartridges other than genuine Brother branded cartridges or the refilling of empty cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using products with this machine any repairs required as a result will not be covered by the warranty 12 29 TROUBLESHOOTING AND ROUTINE MAINTENANCE Appendix A Telephone services BT Call Sign For U K Only This ma
138. tection or No Detection Press Menu Set 3 Press Stop Exit Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line we recommend that you adjust the Equalization for compatibility The machine adjusts the modem speed for fax operations 1 Press Menu Set 2 0 2 MieGeal lancous 2 Press aor v to select Basic or Normal Press Menu Set 3 Press Stop Exit A M Basic reduces the modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps Default TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 14 How to improve print quality Cleaning the print head To ensure good print quality the machine will regularly clean the print head You can start the cleaning process manually if needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only or three colours at a time Cyan Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty 1 Press Ink Management 2 Press a or v to select Cleaning Press Menu Set 3 Press a or v to select Black Color or A11 Press Menu Set The mach
139. ter for example near a A bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use this product to report a gas leak in the vicinity of the leak SAVE THESE INSTRUCTIONS Choosing a location Place your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 and 35 C Caution mM Avoid placing your machine in a high traffic area Avoid placing your machine on the carpet mM Do not place near heaters air conditioners water chemicals or refrigerators mM Do not expose the machine to direct sunlight excessive heat moisture or dust mM Do not connect your machine to electrical sockets controlled by wall switches or automatic timers E Disruption of power can wipe out information in the machine s memory mM Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply E Avoid interference sources such as speakers or the base units of cordless phones Quick Reference Guide Sending Monochrome Faxes Automatic Transmission Sending from the ADF MFC 425CN only 1 2 3 4 If
140. tically even if you lift the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another wall socket phone socket just replace the handset and your machine will do the rest A E fthisfeature is setto On but your machine does not connect a fax call when you lift an extension or external phone handset press the Fax Receive Code 51 E If you send faxes from a computer on the same phone line and the machine intercepts them set Fax Detect to Off E Selecting of means you ll have to activate the machine yourself by lifting the handset of an external or extension phone and then press Mono Start or Colour Start on the machine OR by pressing 51 if you are not at your machine See Operation from extension telephones on page A 2 If it is not illuminated in green press Fax Press Menu Set 2 1 3 Use a or v to Select On or Of Press Menu Set Press Stop Exit Ta Go No 4 4 SETUP RECEIVE Printing a reduced incoming fax Auto Reduction If you choose On the machine automatically reduces an incoming fax to fit on one page of A4 Letter or Legal size paper The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting Menu Set 1 3 If it is not illuminated in green press Fax Aeae 3 Use a or v to select on or Off 5 Auto Reduction Press
141. tion This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration see fig 2 on next page In sucha configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 on the next page and the recommended masier slave configuration is shown in figure 2 This new connection configuration can be arranged by contacting BT Kingston upon Hull Telecommunications your PBX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated ona normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly A 8 APPENDIXA EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE al INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET Y SOCK
142. to the If you answered at the machine press Mono Start and hang up machine immediately If you answered on an extension phone press your Fax Receive Code default setting is 51 When your machine answers hang up Custom features on a single If you have Call Waiting Call Waiting Caller ID Ring Master BT s Call line minder an alarm system or any other custom feature on a single phone line with your machine it may create a problem sending or receiving faxes For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the faxes Brothers ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive data on a single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features Copying Difficulties Machine cannot make acopy Make sure that the Copy key is illuminated See Enter Copy mode on page 8 1 Vertical streaks appear in Sometimes you may see vertical streaks on copies Clean the scanner copies See Cleaning the scanner on page 12 23 Poor copy results when using Try using the scanner glass See Using the scanner glass on page 1 8 the ADF MFC 425CN only Scanning Difficulties TWAIN WIA errors appear Make sure the Br
143. tter of the name you re looking for Press lt or gt to search the memory Press Mono Start or Colour Start Making copies 1 2 3 Press Copy to illuminate it in green Load your document Press Mono Start or Colour Start vii How to access the complete User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the complete User s Guide that is on the CD ROM PC Fax Receiving and Network are not available for MFC 215C To view Documentation For Windows From the Start menu select Brother MFL Pro Suite MFC XXXX Where XXXX is your model name from the Programs Group and then select User s Guide OR Turnon your PC Insert the Brother CD ROM labelled Windows into your CD ROM drive 2 If the model name screen appears click your model name 3 Ifthe language screen appears click your language The CD ROM main menu will appear f Macromedia Flash Player 6 A If this window does not appear use Windows Explorer to run the setup exe program from the root directory of the Brother CD ROM 4 Click Documentation viii 5 Click the documentation you want to read E Quick Setup Guide Setup and Software Installation Instructions E User s Guide 3 manuals Users Guide for st
144. ttings 6 Network Config MFC 425CN only 0 Initial 1 Receive Fax Only You can choose the Setup Mode Fax Tel receive mode that External TAD best suits your Manual needs 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 3 Station ID f Program your name and fax number to appear on each page you fax 4 Tone Pulse Tone Selects the dialling 2 1 Pulse mode 5 Dial Tone Detection You can shorten the 12 14 No Detection dial tone detect pause 6 Phone Line Normal Select the phone line 2 3 Set PBX type ISDN 0 Local Czech Allows you to change 12 14 Language Hungar the LCD Language For Czech and English for your country Hungarian A The factory settings are shown in Bold B 10 APPENDIX B Entering Text When you are setting certain menu selections such as the Station ID you may need to type text into the machine Most number keys have three or four letters printed above them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Press Key one time two times three times four times 2 A B C 2 O AN OORA W s4 vZ 0U x CO 2X IM lt lt DOT gt T NONOR w Inserting spaces To enter a space in the fax number press gt once between numbers To enter a space in the name press gt twice between characters Making corrections If you e
145. u Set 1 2 2 Press a or v to select Plain Inkjet Glossy or Transparency Press Menu Set 3 Press Stop Exit A The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine When you use transparencies or glossy paper remove each sheet immediately to prevent smudging or paper jams GETTING STARTED 2 4 Setting the Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the type of paper you load in the machine you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page 1 Press Menu Set 1 3 2 Press a or v to select Letter Legal A4 A5 or 10x15cm Press Menu Set 3 Press Stop Exit Setting the Ring Volume You can turn the ring Off or you can select the ring volume level 1 Press Menu Set 1 4 1 2 Press a or v to select Low Med High or Off Press Menu Set 3 Press Stop Exit OR You can adjust the ring volume when your machine is idle not being used In Fax mode press lt or lt to adjust the volume level Every time you press these keys the machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default
146. ugged in and not in the Power Save condition One or more ink cartridges are empty See Replacing the ink cartridges on page 12 26 Check to see if the LCD is showing an error message See Error messages on page 12 1 Poor quality print Check the print quality See Checking the print quality on page 12 16 Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using For Windows users see Media Type on page 1 5 in Software User s Guide on the CD ROM or for Macintosh users Media type on page 8 3 in Software User s Guide on the CD ROM Make sure your ink cartridges are fresh Cartridges remain fresh for up to two years if kept in their original packaging after that the ink may become clogged Cartridge expiration dates are printed on the package Try using the recommended types of paper See About paper on page 1 9 The recommended environment for your machine is between 20 C to 33 C White horizontal lines appear Clean the print head See Cleaning the print head on page 12 15 in text hics MSA DETERE Try using the recommended types of paper See About paper on page 1 9 If horizontal bands appear when using plain paper use the Enhanced Normal Printing mode to help avoid banding on some types of plain paper In the printer driver Basic tab click Settings and check Enhanced Normal Printing If you continue to have horizontal bands
147. ur document 3 Press Scan 4 Press aor v to select Scan to Card To change quality press Menu Set and go to Step 5 OR press Mono Start or Colour Start to start scanning without changing any settings WALK UP PHOTOCAPTURE CENTER 9 13 9 Press a or v to select the quality you want To change the file type press Menu Set and go to Step 6 To start scanning press Mono Start or Colour Start 6 Press a or v to select the file type you want To change the file name press Menu Set and go to Step 7 To start scanning press Mono Start or Colour Start 7 The file name is set automatically however you can set aname of your choice using the dial pad You can only change the first 6 digits Press Mono Start or Colour Start to start scanning Changing the default quality 1 Press Menu Set 4 8 1 2 Press aor v to select B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi orColor 600 dpi Press Menu Set 3 Press Stop Exit Changing the default black amp white file format 1 Press Menu Set 4 8 2 2 Press a or v to select TIFF or PDF Press Menu Set 3 Press Stop Exit Changing the default colour file format 1 Press Menu Set 4 8 3 2 Press a or v to select PDF or JPEG Press Menu Set 3 Press Stop Exit 9 14 WALK UP PHOTOCAPTURE CENTER Understanding the Error Messages Once you are familiar with the types of errors that can occur while you re using the PhotoCapture Center you can ea
148. ur fax it will be received into the memory in monochrome Setting PC Fax Receive MFC 425CN only If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or at the weekend for example your machine will receive and store your faxes in its memory The LCD will show the number of stored faxes received for example PC FAX Msg 001 When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving MFC 425CN only in the Software User s Guide on the CD ROM If you select Backup Print On the machine will also print the fax 1 Press Menu Set 2 5 1 2 Press aor v to select PC Fax Receive Press Menu Set 3 MFC 425CN only Press a or v to select your PC you want to receive to Press Menu Set 6 2 REMOTE FAX OPTIONS MFC 425CN ONLY A Make sure that you run PC Fax Receiving See Running the PC Fax receiving software on your PC in the Software Users Guide 4 Press a or v to select Backup PC Fax Receive Print On OrBackup Print Off Press Menu Set 5 Press Stop Exit A E Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your
149. ure However colour faxes cannot be stored in the memory When you send a colour fax the machine will send it in real time even if Real Time TX is set to Off MFC 425CN Delayed fax and Polling Transmit features are not available in colour Faxing from the ADF MFC 425CN only Put the document face down in the ADF If it is not illuminated in green press Fax Load your document Dial the fax number Press Mono Start or Colour Start The machine starts scanning the document To cancel press Stop Exit AW Goh A If the memory is full and you are faxing a single page it will be sent in real time 3 3 SETUP SEND Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time The documents can be up to A4 size 17 If it is not illuminated in green press Fax 2 Load your document on the scanner glass 3 Dial the fax number Press Mono Start or Colour Start E f you press Mono Start the machine starts scanning the first page E If you press Colour Start the machine starts sending 4 Tosenda single page press 2 or Next Page press Mono Start again 1 Yes 2 No Dial The machine starts sending the document OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanner Set Next Page glass Press Menu Set The machine starts scanning Repeat Steps 4 and 5 for each additional page To cancel press Stop Exit ae
150. x 196 dpi It is used for small print and graphs Grey scale The shades of gray available for copying and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin transmission Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft OmniPage software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dialling sequence stored on Speed Dial numbers Press Redial Pause as many time
151. x Only Fax Receive Fax Detect default External TAD MH You cannot receive a fax with Mono Start or Colour Start Manual Fax Detect Fax Tel E You cannot receive a fax with Mono Start or Colour Start E You cannot receive a fax automatically even if you have set the receive mode to Fax Tel Fax Receive Off ST No machine operations will be available 1 5 INTRODUCTION Load documents You can send a fax make copies and scan from the ADF Automatic Document Feeder or from the scanner glass Using the ADF Automatic Document Feeder MFC 425CN only The ADF can hold up to 10 pages and feeds each sheet individually Use standard 80 g m paper and always fan the pages before putting them in the ADF S DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric To fax copy or scan this kind of document see Using the scanner glass on page 1 8 mM Make sure documents written with ink are completely dry E Documents to be faxed must be from 147 to 216 mm wide and 147 to 356 mm long INTRODUCTION 1 6 1 Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller 2 Adjust the paper guides to fit the width of your documents 3 gt Unfold the ADF Document Output Support Flap ADF Document 7 a Output Support Flap DO NOT pull on the document
152. xpect to receive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a Separate wall socket phone socket on the same line You cannot use the telephone company s Voice Mail in this mode Use this mode if you have connected an answering machine to your machine The External TAD setting works only with an external answering machine Ring Delay does not work in this setting Use this mode if you do not receive many fax messages use BT Call Sign or if you are using a computer on the same line If you answer and hear fax tones wait until the machine takes over the call then hang up See Fax Detect on page 4 4 SETUP RECEIVE 4 1 To select or change your Receive Mode 17 If it is not illuminated in green press amp Fax 2 Press Menu Set 0 1 3 Press a or v to select Fax Only Fax Tel External TADor Manual Press Menu Set 4 Press Stop Exit Current Receive Mode Fax Fax Only seg cana ge ie F T Fax Tel ee Ed ee Fax ae Eemal TAD Mn1 Manual Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax Tel mode If you have extension phones on the same line as the machine or subscribe to the telephone company s BT Call Sign service keep the Ring Delay setting of 4 See Operation from extension telephones on page A 2 and Fax Detect on page 4 4 If it is not illuminated
153. ys Manual dialling Press all of the digits of the phone or fax number 9 0 O 3 1 SETUP SEND Speed Dialling Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 5 1 Search Speed Dial two digit number A If the LCD shows Not Registered when you enter the Speed Dial number a number has not been stored for it Search You can search for names you have stored in the Speed Dial memories Press Search Speed Dial and the navigation keys to search See Storing Speed Dial numbers on page 5 1 To search numerically D Colour Start CG s gt or N Y OE wore Siani Search Speed Dial A i To search alphabetically To search alphabetically you can use the dial pad to enter the first letter of the name you are looking for Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Mono Start or Colour Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minutes intervals SETUP SEND 3 2 How to Fax Colour fax transmission Your machine can send a colour fax to machines that support this feat

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