HP Officejet 725 User`s guide
Contents
1. If you need help changing any of these settings refer to step 9 Set the Basic Fax Settings of the Setup Guide Advanced Fax Setup There are nine advanced fax settings to help you further customize your HP OfficeJet fax to your particular situation lt O Menu 8 Automatic Reports The Automatic Reports setting lets you control automatic fax reports You have six options then press gt T i Every Error Reports every time there is any kind of fax error Send Error Reports every time there is a fax transmission error Receive Error Reports every time there is an error receiving a fax Every Fax Reports every time a fax is sent or received Send Only Reports every time a fax is sent Off Does not send fax reports Downloaded from ManualsPrinter com Manuals First then press press lt O Y Menu 6 then press lt O Menu then press 9 0 then press lt 9 Menu then press Busy Redial The HP OfficeJet is factory set to automatically redial at intervals after a busy signal You can turn this setting off Note To immediately redial the last fax number you entered on the HP OfficeJet keypad press the Redial Pause button No Answer Redial You can set the HP OfficeJet to automatically redial at intervals if a fax call is not answered Answer Ring Pattern The Answer Ring Pattern setting applies only if you2. This section provides solutions to the most common problems you might experience while using your HP OfficeJet If your problem isn t listed the Help system provides troubleshooting information on every aspect of using your HP OfficeJet To view the Help system Table of Contents e On the HP OfficeJet Manager click Help Select HP OfficeJet Series 700 Help The Help Table of Contents appears D HP ee Series 700 Help Piel ES Using your HP Office lot Whist would you like 10 leam more about Click the button for the task auc ac you re having trouble with 4i i 3 m Coring Waintaining the HE Then click Troubleshooting J y m for a list of potential problems Al Printing 2 petisse and their solutions x Faxing To get help while working in a dialog box e Most dialog boxes have a Help button Click this button for Help on that dialog box To find out what a particular setting does e Most dialog boxes have a icon in the upper right corner Click this icon then click on any setting in the dialog box to see Help for that setting Downloaded from ManualsPrinter com Manuals Common problems The HP OfficeJet won t pick up paper from the paper tray Use only paper that works with the HP OfficeJet See Paper Types and Sizes in the More Information guide Always load at least ten sheets of paper in the paper tray Use a stack of plain paper with specialty paper on top Reload the paper and p
3. avoid electrical shock do not touch the contacts on the end of the cord or any of the sockets on the HP OfficeJet Replace damaged cords immediately 4 Never install telephone wiring during a lightning storm 5 Observe all warnings and instructions marked on the product 6 Unplug this product from wall outlets and telephone jacks before cleaning 7 Do not install or use this product near water or when you are wet 8 Install the product securely on a stable surface Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will not be damaged 10 If the product does not operate normally see Troubleshooting 11 No operator serviceable parts inside Refer servicing to qualified service personnel Table of Contents Using Your HP OfficeJet 1 1 Using the HP OfficeJet Manager sees 1 1 Loading the Paper Supply 0000 000 1 2 Using a scan copy sleeve to protect your original 1 2 Loading plain and special papers 1 3 Loading letterhead paper 0 4 1 3 Loading a single envelope sess 1 4 Loading multiple envelopes 1 4 Loading transparencies 0 000 1 4 Eaxihng 22 4 ceu ek p CERE a dree Rene oe UN Ru 1 5 Faxing paper documents 0 00 0 5 1 5 Faxing from the keypad 0 4 1 5 Faxing from
4. Keep your HP OfficeJet clean to ensure that it delivers the best qual ity service e Keep fluids away from the interior of the HP OfficeJet e Do not use compressed air to clean the interior Cleaning the exterior e Usea soft cloth moistened with water to wipe dust smudges and stains off of the exterior case Cleaning the scanner glass If you notice vertical streaks or lines in your printing the scanner glass may need to be cleaned Caution e Before you do this unplug the HP OfficeJet e The scanner glass is very delicate Use extreme caution when cleaning the glass to avoid scratches Scanner ON e Scanner glass Open the top cover and remove the cover scanner cover Look inside for a glass strip about 34 inch 1 9 cm wide and 9 inches 23 cm long Apply mild glass cleaner to a soft lint free cloth squeeze out excess moisture and gently wipe the scanner glass clean e Scanner cover Look on the bottom of the scanner cover that you removed to clean the scanner glass The white section also needs to be cleaned Apply mild glass cleaner to a soft lint free cloth and gen tly wipe this area clean Cleaning the print cartridges and surrounding areas If your printing is smeared it could be caused by a buildup of debris on the print cartridge To correct this problem clean the print car tridges cartridge holder and the inside area
5. My Images to open and white or color or to directly into email the default folder for your change copy settings or See page 1 16 scanned images adjustments See page 1 12 Downloaded from ManualsPrinter com Manuals Loading the Paper Supply The HP OfficeJet prints on a variety of papers See Paper Types and Sizes in the More Information guide For best results adjust the paper settings each time you change paper types To adjust paper settings see Printing on page 1 17 Using a scan copy sleeve to protect your original Several scan copy sleeves are provided to protect fragile or damaged originals during faxing copying or scanning The sleeves have a transparent plastic front and white paper back Place your originals inside a scan copy sleeve when they are e Smaller than standard letter size 8 5 x 11 inches Nonstandard pages could jam e Torn Rough edges may cause a paper jam e Precious or fragile for example a photograph or legal document e Very thin paper Less than 20 Ib weight paper could jam Place the scan copy sleeve into the document tray with the sealed edge down and the transparent side away from you Caution To avoid damaging the HP OfficeJet do not use scan copy sleeves to protect anything thicker than a photograph Downloaded from ManualsPrinter com Manuals Loading plain and special papers o Pull the Document Tray forward all the way until it snaps into the upright posit
6. OfficeJet does if it receives a fax too large for the paper size you set in Basic Fax Setup On Reduces the fax to fit the paper size setting in Basic Fax Setup Off Prints the fax at actual size on multiple sheets of paper Silent Detect The Silent Detect setting controls whether you can receive faxes from older model fax machines that don t emit a fax signal These silent models represent less than 596 of fax machines in use Leave Silent Detect off unless all of the following are true e You expect to receive a fax from an older model machine e Your telephone answering machine is connected directly to the HP OfficeJet e The HP OfficeJet is set to Auto Answer green light on the keypad is on Country and Language This feature does not apply in certain countries Use this setting if you entered the wrong number when identifying your country or language in the initial setup When prompted enter the number corresponding to your country and or language Downloaded from ManualsPrinter com Manuals First press press then lt O Menu then press lt 9 Menu then press Speed Dial Setup Assign Speed Dial codes to frequently used fax numbers to quickly dial those numbers using the Speed Dial button and a one or two digit code See Speed dialing on page 2 1 Individual Speed Dial The first unassigned speed dial code appears on the display Press Start to se
7. keypad o Load your document up to 20 pages in the document tray with the printed side away from you If necessary adjust the document guides for the width of your document Press the Copy button then enter the number of copies you want A Q Press the Copy button again to begin copying Note To stop copying at any time press the Stop button Downloaded from ManualsPrinter com Manuals ouQ Copying from the HP OfficeJet Manager o Load your document in the HP OfficeJet document tray with the printed side away from you The HP OfficeJet Manager will appear on your PC screen Note If you don t see the HP OfficeJet Manager minimize open applications 6 Click Copy on the HP OfficeJet Manager and explore the options in the Copy Settings dialog box such as collating HP OfficeJet Serine 700 Copy Settings Enter number na detente ie of copies Huntar of Copiar justments l to change is brightness Cobi copy quality and to reduce C Black amp White Fhoto or enlarge C Block amp wri Test Turncollating on or off Select the pex paper type J Msn Pane loaded in the To find out more paper tray about a setting Caes click Help o When finished making your selections click Start Copy to begin copying For more information about copying refer to the Help system Double click HP OfficeJet Manager on your Windows desktop and click Help then select HP Offic
8. of the HP OfficeJet Note You ll find this procedure with illustrations in the Help system Look in the Help index under Maintenance scheduled Click on terms underlined with dashed lines to see photographs Downloaded from ManualsPrinter com Manuals o Make sure you have the following materials at hand e Cotton swabs or any soft material that will not come apart or leave fibers e Distilled filtered or bottled water e Scrap paper to set the print cartridges on while you are working Remove the print cartridges e Turn on the HP OfficeJet and lift the top cover The print cartridges move to the center e With the print cartridges in the center unplug the power cord e Remove the print cartridges and place them on their sides on a scrap piece of paper Caution e Don t leave the print cartridges outside the printer more than 30 minutes e Keep print cartridges out of reach of children e Be careful not to get ink on your hands or clothing Clean the black print cartridge e Dip a clean cotton swab into distilled water and squeeze out any excess water e Hold the print cartridge by the colored cap e Clean the face and edges of the print cartridge DO NOT wipe the nozzle plate e Hold the print cartridge up to the light to inspect for fibers on the face and edges If fibers remain clean the cartridge again Clean the color print cartridge Repeat step 3 8 Clean the print cartridg
9. size setting is Letter The second display directs you to use the Start right arrow button to scroll through the list until your choice is displayed then press Start An asterisk will appear in front of your selection and the time and date screen will reappear Start an action The Start button also starts an action for exam ple printing a report With the name of your report displayed press Start to print it Enter information Sometimes you will be asked to enter names or numbers Step 9 in the Setup guide gives complete instructions for entering characters and numbers e To exit the menu or to start over press Stop Downloaded from ManualsPrinter com Manuals First then press press lt O Menu then press o Menu then press lt 2 Menu outline To print an outline of the entire menu system Press Menu on the front panel then press 4 then press 3 Adjusting Settings Copy Setup There are two Copy settings Copy Resolution and Reduce to Fit Copy Resolution Copy Resolution has two settings Text Best for text and line drawings copies in black and white Photo Best for photos copies in shades of gray Reduce to Fit Reduce to Fit has six settings Actual 100 Full page 95 Ltr to A4 93 A4 to Ltr 6990 Lgl to Ltr 74 Minimum 50 Copies at actual size Reduces full page original 5 for print margins Reduces letter size ori
10. storage container to store cartridges black or photo while they are not being used When you use the photo cartridge e First remove the black print cartridge in the left cartridge holder Store it in the storage container that came in the photo color kit when not in use e Insert the photo cartridge into the left cartridge holder e First slide the bottom in until it clicks into place e Then push the top forward until the cartridge snaps into place Note After you print your final project remember to replace the photo cartridge with the black cartridge for regular printing If you would like to order a photo cartridge kit refer to the More Information guide for ordering information Downloaded from ManualsPrinter com Manuals 30 Using the Help System The Help system provides information on every aspect of your HP OfficeJet When you need help click Help on any HP OfficeJet dialog box to learn more about its features or explore the many topics from the main menu of Help To access the main Help menu Double click HP OfficeJet Manager on your desktop The HP OfficeJet Manager appears on your screen If you do not see it minimize open applications What would you like to do with your
11. the HP OfficeJet Manager 1 6 Faxing from your software application 1 7 Speed dialing necesse be ep eee 1 7 Receiving faxes 0 cece eee eee eee 1 7 Choosing automatic versus manual fax receiving 1 8 Manually receiving faxes 0000000005 1 9 Receiving faxes to your PC 004 1 10 COPYING cie emnes e e vct oae eye Dessen be 1 11 Copying from the keypad 0 4 1 11 Copying from the HP OfficeJet Manager 1 12 SCANNING TE 1 13 Scanning images sees 1 13 Using the image viewer sees eese 1 14 Selecting the area you want to edit 1 14 Editing images with the image viewer 1 14 Scanning text for editing OCR 1 15 Scanning to Email 0 0 0 cee eee eee 1 16 Printt g iie bL apa ea IUe eia erar uada 1 17 Printing a document 0 eee eee eee 1 17 Changing the Print Settings 0 1 17 Using the photo cartridge 00005 1 19 Using the Help System elles 1 20 Stand Alone Use 5 22016 ooo ol Faxing and Copying 0 cece eee eee eee 2 1 Speed dialing cse dee Re ER EE ES 2 1 Using The Menu System 0 0 0 0 0c eee eee 2 2 Navigating the menus 0 0c eee eee eee 2 2 Menu outline seniais eaire eee eee ee 2 3 Downloaded from ManualsPrinter com Manuals Adjusting Settings 0 scele
12. to ten envelopes with the address side facing you and the stamp edge down Align the right edge of the stack with the right Paper Guide e Pinch and slide the left Paper Guide until it just touches the left edge of the envelope stack e Push the Document Tray back until it rests against the Paper Tray Loading transparencies Load transparencies up to 50 with the adhesive strip down and facing away from you and the rough side toward you The arrows on the adhe sive strip will be on the side of the transparency away from you e Faxing With the HP OfficeJet you can fax paper documents or you can send faxes directly from your PC Note You can fax in color through the HP OfficeJet Manager if the fax recipient also has color fax capability Faxing paper documents You can fax paper documents using either the keypad on the HP OfficeJet or the HP OfficeJet Manager on your PC Use the keypad for black and white faxing use the HP OfficeJet Manager for color faxing or for additional options like attaching a cover sheet Faxing from the keypad NS OQ Load your document up to 20 pages in the document tray top down with the printed side facing away from you If necessary adjust the document guides on the tray for the width of your document Note Always remove staples and paper clips from your original before faxing e Dial the fax number on the keypad or press the Speed Dial button and enter a speed dial code No
13. 2 Cleaning the scanner glass 0 3 2 Cleaning the print cartridges and surrounding areas 3 2 Cleaning the paper rollers 3 4 Uninstalling the software 0 0 0 0000 3 5 Troubleshooting 0 0 eee eee eee 3 6 Common problems 0 0 00 ee eee eee ee 3 7 Error messages 6 osse Rex ERE qn p eee a eee 3 8 Downloaded from ManualsPrinter com Manuals Using Your HP OfficeJet This chapter explains how to use your HP OfficeJet and how to find help using the online Help system Using the HP OfficeJet Manager The HP OfficeJet Manager controls what happens to your document Double click the HP OfficeJet Manager icon on your Windows desktop If the HP OfficeJet Manager does not appear minimize open applications Use the overview below to explore the many features available through the HP OfficeJet Manager Click Fax to fax in black and Click Scan to scan an Click Help for online white or color to change fax image page 1 13 or to help trouble shooting or resolution or make a cover scan text to edit using to see information about sheet See page 1 6 OCR page 1 15 your HP OfficeJet Whot would you like to do with your document ee Click Settings to change y Ld fax print and scan to y Y emailsettings or to see d AL the phone book fax log or maintenance tasks 7 12 2714 3 42 pamen Click Copy to copy in black Click Email to scan Click
14. 2 3 Copy Sel p isse miae benedi epe bhi wena de 2 3 Copy Resolution scsssissiccssessseuries 2 3 Reduceto Fit ntes oie be bia ie Ea 2 3 Fax Resolution 0 0 00 cece eee eee nee 2 3 Contrast usc cien Hi aaed UG ese woe qus 2 4 Print Report 224 eos Les bah bebe EI ES 2 4 Basic Pax Setup eoo ette ek e op wan 2 4 Advanced Fax Setup 0 0 0 0 0 cece eee ee 2 4 Automatic Reports 0 0 0 cee ee eee eee 2 4 Busy Redial 0 0 0 0 eee eee eee eee 2 5 No Answer Redial 0 0 00 scene 2 5 Answer Ring Pattern 000 5 2 5 Error Correction Mode 002000000 2 5 Ring and Beep Volume 2 6 Automatic Reduction 00005 2 6 Silent Detect 2 26 onere oL RM Dia tea dts 2 6 Country and Language 0004 2 6 Speed Dial Setup 0 0 cece eee ee eee 2 7 Individual Speed Dial 0 0 2 7 Group Speed Dial 0 0000 2 7 Delete Speed Dial 0 000000 2 8 Maintenance xccke ates gene ra dee ERR EEG 2 8 Print Faxes in Memory sels 2 8 Clean Print Cartridge 0 00 0 2 8 Maintenance and Troubleshooting 3 1 Maintenance cc Lek4relqesdPetiraztevnrR gasta 3 1 Maintenance tasks PC connected 3 1 Cleaning the HP OfficeJet 0 0 0 3 2 Cleaning the exterior 000 3
15. Double click HP OfficeJet Manager on your Windows desktop On the HP OfficeJet Manager click Settings then select Print Settings The Print Settings dialog box appears HP O icelel Senes 700 Print Settings Setup Festues Cur See Explore all four Print Settings Pana tabs Setup Features Color esc r and Services Paper Typa For information about a Pin Quay setting click Help at the 7 bottom of each screen Wi C gest haml C Ecol Make your selections and click OK From the front panel stand alone fax copier use To change paper size refer to Set the paper size in the Setup Guide To change other print settings refer to Adjusting Settings in Chapter 2 of this guide Downloaded from ManualsPrinter com Manuals Using the photo cartridge You can use an optional photo cartridge to produce very high quality color prints The photo cartridge is especially good for printing photos When using the photo cartridge keep in mind the following e Final prints look better on high quality paper See Paper Types and Sizes in the More Information guide e Reserve the photo cartridge for final prints Print rough drafts using the black and color print cartridges then replace the black cartridge with the photo cartridge for your final print Note The first time you purchase a photo cartridge get the HP Photo Color Kit The kit includes the HP photo cartridge and a cartridge
16. LA eackana HP OfficeJet Series 700 User s Guide Downloaded from ManualsPrinter com Manuals Copyright Hewlett Packard Company 1998 All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company Microsoft Windows and Windows NT are U S registered trademarks of Microsoft Corporation OmniPage Limited Edition is a U S registered trademark of Caere Corporation Publication number C6661 90001 First Edition October 1998 Printed in Singapore Notice The information contained in this document is subject to change without notice Hewlett Packard shall not be liable for errors contained herein or for consequential damages in connection with the furnishing performance or use of this material Governmental regulations regarding communication can be found in the More Information guide Downloaded from ManualsPrinter com Manuals Safety Information Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock 1 Read and understand all instructions in the Setup Guide WARNING Potential Shock Hazard 2 Use only a grounded electrical outlet when connecting the HP OfficeJet to a power source If you don t know whether the outlet is grounded check with a qualified electrician 3 Telephone lines can develop hazardous voltages To
17. Solution Remove the document from the document tray then reload it and press Start to clear the message Restart your job Note If the document is jammed lift the cover and clear the jam To display document jam clearing instructions on your PC screen from the Help index double click Jammed paper e Clear paper jam then press START or Clear paper jam Problem Either the paper jammed or the HP OfficeJet loaded more than one sheet at a time or you loaded paper longer than the 14 inch 35 6 cm maximum Solution Remove the paper from the paper tray open the cover and clear the paper path To display document jam clearing instructions on your PC screen from the Help index double click Jammed paper Then reload the paper and press Start to clear the message and reset the HP OfficeJet e Replace scanner cover Problem Either you removed the scanner cover from inside the HP OfficeJet and didn t replace it or you replaced the scanner cover incorrectly Solution Open the HP OfficeJet s top cover Either replace the scanner cover and close the cover or remove the scanner cover replace it then close the cover Scanner cover Downloaded from ManualsPrinter com Manuals
18. age in the HP Image Viewer Downloaded from ManualsPrinter com Manuals 30 Using the image viewer When you scan a document or photo the scanned image appears in the HP OfficeJet Image Viewer Be ES Yew iege ernie Lac Hep 2d x siS aj em Ex ns Use the Image Viewer to edit print or save an image or to copy it to another application Selecting the area you want to edit Most of the tools in the Image Viewer affect the selected area of the image With no area selected the entire image is affected e To select an area press the left mouse button and hold it as you drag across the part of the image you want to select Release the mouse button and the selected area has a dashed line around it e To deselect the area click anywhere in the image The dashed line disappears indicating that the entire image is selected Editing images with the image viewer Use the Image Viewer to edit your image in the following ways e cut e crop e adjust color e copy e resize e adjust brightness e paste e rotate image e sharpen image For a description of each of these editing features and how to use them click Help in the menu bar of the Image Viewer then click Help Topics for a list of tools Downloaded from ManualsPrinter com Manuals Scanning text for editing OCR Scan using Optical Character Recognition OCR when you want to edit your original document in your word processing application Note To scan text f
19. d on you PC Losded Paper Soe Lene Recuce Faver Automsticnly to Loaded Paper Size T Accept Esc kom Older 5 deci Fax Machines check only f neededl fe Ero Correction lor Fax Receive crc Hep Notes o On your Windows desktop double click HP OfficeJet Manager and click Settings d O Select Fax Setup then select Receive Settings Click the Receiving tab Select To PC and click OK Your PC must be on or your received faxes will be printed If you re set up to receive faxes manually follow the instructions under Manually receiving faxes For more information about faxing refer to the Help system Double click HP OfficeJet Manager on your Windows desktop and click Help then select HP OfficeJet Series 700 Help Click Faxing and select from a menu of topics including Printing an incoming fax or saving it to a PC file Managing frequently used numbers with the Phone Book Managing faxes with the Fax Log See the Fax Log to view and print faxes received to your PC Creating and editing PC cover pages Checking the status of a fax Troubleshooting Downloaded from ManualsPrinter com Manuals Copying Use the keypad to copy in black and white only Use the HP OfficeJet Manager for color copying or for more copying options a O Make sure blank paper is loaded in the paper tray Only ww ra 1 letter and legal size paper may be used for copying Copying from the
20. document y r d rd y g kor Click Help then A select HP OfficeJet Series 700 Help to display AD patee the Help system Table of Contents 7 HP OfficeJet Series 700 Help Explore Help through the Lina your HP Office lat Contents this screen or through the Index which also contains a contains 4 Scanning E Using the HP OfficeJet Wheat would you like 19 leam more about a Find button Manager Maintaining the HE comina eia Click a button to T Visit the HP Offco lal Printing e E d c explore a topic Fang Click on underlined words and phrases to see more information about them Help is also available in almost every HP OfficeJet dialog box Click the in the upper right corner of a dialog box Then click any setting to see a brief description of it Downloaded from ManualsPrinter com Manuals Stand Alone Use This chapter explains how to use your HP OfficeJet as a stand alone fax copier e e Faxing and Copying Note As a stand alone fax copier the HP OfficeJet faxes and copies only in black and white As a stand alone tool the HP OfficeJet provides fax and copy capability To fax refer to Faxing from the keypad on page 1 5 To receive faxes refer to Receiving faxes on page 1 7 and Manually receiving faxes on page 1 9 To copy refer to Copying from the keypad on page 1 11 Speed dialing Once you ve assigned speed dial codes to your fax numbers refer to Speed Dial Set
21. e application eb With your PC software application open and your document file displayed on your PC screen select Print from the File menu Select HP OfficeJet Series 700 Fax as the printer and click OK Note Make this selection from wherever your software applica tion stores the printer list For example in Microsoft Word you can find the printer list in the Print dialog box Print the document The Send Fax dialog box appears 0 Enter the fax number or select an entry in your phone book Enter any other necessary information then click Send Fax Now to begin faxing Speed dialing For help assigning speed dial codes click Help on the HP OfficeJet Manager and select Faxing Then click Managing frequently used numbers with the Phone Book Stand alone fax copier users should refer to Speed Dial Setup on page 2 7 Note PC connected users should always assign speed dial codes through the software Note for Austrian users In Austrian PBX systems where you dial a number to get an outside line you must enter the character w between the outside access number and the public phone number To enter a w from software type a w into your number To enter a w from the keypad refer to the box at the bottom of page 2 7 Receiving faxes Depending on how you set up your HP OfficeJet you will either receive faxes automatically or you will need to receive faxes manually If you have been receiving faxes successfully and hav
22. e holder e Locate the print cartridge holder inside the HP OfficeJet in the center e Using clean moistened swabs wipe the flat surface of the underside of the arms on the bottom of the holder Clean from back to front until thoroughly clean Downloaded from ManualsPrinter com Manuals IIL O Clean the service station e Locate the service station inside the HP OfficeJet to the far right e Using a clean moistened swab clean the wipers and top surfaces of the two caps The caps are black squares with white dots each cap has a wiper on its left Caution Use light force when cleaning the print cartridge caps to avoid unseating them o Clean the sponge holders pong e Locate the sponge holders inside the HP OfficeJet to the far left there are two of them e Clean the rim of each sponge holder with a clean moistened swab Orest the HP OfficeJet e Reinstall the print cartridges and close the top cover e Reconnect the power cord e Print aself test page See Maintenance tasks PC connected on page 3 1 for details Stand alone fax copier users refer to Print Report on page 2 4 e Examine the printout for ink streaking If necessary repeat the procedure until the self test page is clear and sharp Cleaning the paper rollers If you see spots or stains on your printouts clean the paper rollers o Unplug your HP OfficeJet o Open the top cover o Remove the scanner cover toward the back of th
23. e machine to expose the paper rollers o Carefully inspect the paper rollers for ink or grease O vina rag dipped lightly in isopropyl alcohol clean the rollers Downloaded from ManualsPrinter com Manuals 6 Let the rollers dry Q Replace the scanner cover and close the top cover Q Plug in the HP OfficeJet Caution e Do not pour isopropyl alcohol directly onto the rollers e Do not use soap and water to clean the rollers Uninstalling the software This process is required only if you are upgrading from an older HP OfficeJet updating the software or if your installation failed o Insert the HP OfficeJet Series 700 CD into your CD ROM drive The Welcome Screen appears on your PC screen If you have floppy disks insert Disk 1 into your floppy drive Choose Run from the Start menu in Windows then type a setup exe where a represents the letter of your floppy drive Click OK e At the HP OfficeJet Welcome screen click Uninstall the HP OfficeJet Series 700 software You will be asked to confirm the process then the Uninstaller dialog box appears on your screen Pese check the dera below that yau want lo snows Gung ha sol are uniaan Dee he check toe ka erpien pou wii horetan Fanta Core Ori aps United Eton Y P Anneden Clear the checkboxes for aoe allitems you want to retain F Ranove cover pages F Rasave phonebook Downloaded from ManualsPrinter com Manuals IIL Troubleshooting
24. e not changed your office equipment don t make any changes now If you do decide to change a setting do it temporarily for one fax only then change it back If you change your office equipment setup be sure to update your fax receive settings or you may not receive faxes properly Refer to If You Change Your Office Equipment in the Setup Guide Downloaded from ManualsPrinter com Manuals 3uQ Choosing automatic versus manual fax receiving Press the Auto Answer button on the front panel to switch between automatic and manual answering e Ifthe green Auto Answer light is off your HP OfficeJet will never answer incoming calls You must answer fax calls manually see Manually receiving faxes on page 1 9 e Ifthe green Auto Answer light is on your HP OfficeJet will automatically answer every call you receive at you fax number You can change the number of rings before the HP OfficeJet answers the phone either through the software or from the front panel Here s how For PC connected users on your Windows desktop double click HP OfficeJet Manager and click Settings O Select Fax Setup then select Receive Settings HP Officedot Series 700 Receive Fas Settings Ix Click the Answering tab Fecehing Aneveirg Fax Fomento Phone Answeing Aygomene C Monel In the Number of Rings to Answer box enter or Automatic Anwir select the number of times Wat
25. eJet Series 700 Help Click Copying and select from the menu of topics Downloaded from ManualsPrinter com Manuals Scanning You can scan photographs drawings and text in color black and white or shades of gray You can also scan to email and scan text for editing Scanning images o Load your original up to 20 pages in the document tray top down with the printed side away from you If necessary adjust the document guides for the width of your original The HP OfficeJet Manager appears on your PC screen If you don t see it minimize open applications Click Scan on the HP OfficeJet Manager and explore the settings in the Scan Settings dialog box To find out more about a setting click Help in the lower right corner of the dialog box Note Consider using a scan copy sleeve discussed on page 1 2 to protect your original HP OfficeJet Serie 700 Scan Settings BE Optimize Scan lar do Select the appropriate setting for your image B vrs coca Explore Optical Character Recognition Appromate the size fora d G phetois Discover approximate file sizes For scanning color photos and pages that contan oniy photos ar 150 x 150 dots pet inch wih lb compression The image wil be avomsicsip cropped and streicht cont _ Read a brief description of each scan setting Click Start Scan to begin scanning The image appears on your PC screen as it is scanned Now you can edit your im
26. ere may be times you need to print a fax stored in memory for then example if your print cartridge runs out of ink while printing a fax press c Since this option prints all faxes in memory press Stop to stop printing faxes you don t need Clean Print Cartridge Cleaning the print cartridges may solve some print problems but should be done only when necessary lt O Menu then 2 press Downloaded from ManualsPrinter com Manuals Maintenance and Maintenance To keep your HP OfficeJet working at its best regularly perform the maintenance described below Maintenance tasks PC connected This section does not apply to stand alone fax copier users There are several maintenance tasks which help diagnose or solve printing problems To perform maintenance tasks Double click HP OfficeJet Manager on your Windows desktop The HP OfficeJet Manager appears on your PC screen If you don t see it minimize open applications o Click Settings on the HP OfficeJet Manager then select Settings and Maintenance HP Offeewet Senes 700 Sethngs Vokes Soliman Maintenance Pret Cortidge Manienence F Alan Print Catndge Click the Maintenance tab Click the button of the task you want to perform To see a description of each task click Help and choose from the list of tasks Downloaded from ManualsPrinter com Manuals IIL Cleaning the HP OfficeJet
27. erolRractoanmwe i 4 the fax line should ring ORE before it is answered S n ore For stand alone users To change the number of rings setting from the keypad refer to Set the rings to answer setting in the Setup Guide Downloaded from ManualsPrinter com Manuals Manually receiving faxes If you re set up to receive faxes manually Auto Answer light on keypad is off use the following procedure to receive faxes Make sure there are no documents in the document tray or they may be faxed after the next steps GARE o When the HP OfficeJet rings pick up the handset dee of a telephone that s on the same telephone line as d e gn the HP Officelet 3 Stert AC Olt you hear fax tones press Start on the HP ia Ste OfficeJet s keypad or if you re receiving from an KL m extension phone one that s on the same telephone PT wy Vee P P line as the HP OfficeJet but not connected directly to it dial 123 Press or Dial 123 from an Now you can hang up the phone or stay on the line Start eXtension phone to talk after the fax finishes Downloaded from ManualsPrinter com Manuals 3uQ Receiving faxes to your PC The HP OfficeJet is factory set to print faxes To receive faxes to your PC also called PC faxes change the Receive Faxes setting HP Officejet Senes 700 Receive Fas Settings BE Receiving Arswwetin Fax Forwarding Receive Faves ToPin Incoming imes ni bs osve
28. ginal to fit A4 size width Reduces A4 size original to fit letter size length Reduces legal size original to letter size Reduces an original to half size Fax Resolution The resolution setting affects the transmission speed and quality of your faxed documents Fax Resolution has four settings Standard For text if transmission speed is more important than quality Fine Good all around quality and transmission speed for text 300 DPI Best quality for text but slower transmission speed Photo Best quality for photos graphics slowest transmission speed The first three settings are black and white only Photo supports the gray scale Remember the HP OfficeJet will only fax at the highest resolution supported by the receiving fax machine Downloaded from ManualsPrinter com Manuals OM First then press press o 8 Contrast Change this setting if you want your copy or fax to be darker or lighter than your original Menu o Print Report Menu The HP OfficeJet enables you to print four reports Fax Log Report Lists your last 30 faxes sent and received Speed Dial Report Lists your speed dial group speed dial numbers Menu Report Lists in outline form the entire menu system Self Test Report Helps diagnose print cartridge problems o Basic Fax Setup Menu During setup you already defined your basic fax settings Time amp Date Fax Header Dial Mode Rings to Answer and Paper Size
29. ion Paper Pull up the Paper Extension at the back of the HP extension OfficeJet to support the paper o Load about a 1 2 inch stack of paper print side forward into the Paper Tray Fit the paper behind the Stack Guides as shown Tips e When loading specialty paper like photo paper let terhead or a card pull out the entire stack of regu lar paper place the specialty paper on top then return the entire stack to the Paper Tray e After loading paper in the Paper Tray tap the top edge of the stack to settle it into the tray O Push the Document Tray back to its normal position resting in front of the Paper Tray 8 Extend the Output Tray slowly until it stops Output Tray Loading letterhead paper e Load letterhead paper with the letterhead edge down and facing you Downloaded from ManualsPrinter com Manuals o ou Downloaded from ManualsPrinter com Manuals Loading a single envelope e To print a single envelope use the Single Envelope Slot so you don t have to remove the paper from the Paper Tray e Load a single envelope as shown address side facing you and stamp edge down Loading multiple envelopes e Pull the Document Tray forward and remove any paper from the Paper Tray e Pinch and slide the right Paper Guide to the envelope position inscribed on the Paper Tray e Load up
30. lect it or press either arrow key to move to a different unassigned code and press Start to select it Enter the fax number you want to assign to that code and press Start to save it Then enter the person s or company s name and press Start to save it The display will ask if you want to enter another If Yes enter 1 and repeat the process If No enter 2 to return to the time and date screen Group Speed Dial To assign a new group speed dial code For your first speed dial group For all other speed dial groups The first unassigned speed dial At the New 2 Edit prompt code appears enter 1 The first unassigned speed dial code appears Press Start to select it Add 1 of 20 appears Below it will be your first speed dial code If you want that number in your group press Start to include it If you do not want that number in your group press the right arrow key multiple times to scroll to the next number you want in your group and press Start to include it The display will ask if you want to enter another If Yes press 1 and repeat the process in the previous paragraph If No press 2 and enter a name for the group Press Start to save it The display then asks if you want to add another group Enter 1 to create another group or 2 to return to the time and date screen Special Speed Dial Functions To wait for a dial tone in a number Press Symbols 5 times enters a W To enter a 3 second pause Pre
31. ls Printing The HP OfficeJet can print on many types of paper and other media Refer to Paper Types and Sizes in the More Information guide for supported paper types Printing a document You can print directly from the software application you use to create your document From your application s File menu select Print 0 Make sure the HP OfficeJet Series 700 Printer is the selected printer Specify which pages and number of copies to print change any other print settings if necessary as discussed in the following section Click Print or OK to begin printing For more information about printing refer to the Help system Double click HP OfficeJet Manager on your Windows desktop and click Help then select HP OfficeJet Series 700 Help Click Printing and select from the menu of topics Changing the Print Settings Correct print settings ensure that your printed document looks its best You can access print settings three ways From within your Windows application Use this method to make temporary changes to the settings Most applications have a Page Setup or Print Settings option from which you can adjust print settings If not select Print then look for Properties in the Print dialog box Downloaded from ManualsPrinter com Manuals 3uQ From the HP OfficeJet Manager Use this method to change the default settings which will be applied to all print jobs until you change the setting
32. or editing you must already have installed your OCR software such as the one provided with the HP OfficeJet Refer to step 8 in the Setup Guide To scan your document using OCR o Load your original up to 20 pages in the document tray top down with the printed side away from you The HP OfficeJet Manager will appear on your PC screen If you don t see it minimize open applications Click Scan on the HP OfficeJet Manager and the Scan Settings dialog box appears HP Officelet Senes 700 Scan Seltimgs Click Text Only then the Scan Optimize Scan lor text for editing OCR checkbox Photo Oy Kk Click Start Scan Tes ory p Penes Your document will be scanned ediiro OCAR into the word processing program you selected when you installed the OmniPage LE software Mirad Domen Bs Note To change the selected word processing program double click HP OfficeJet Manager on your Windows desktop click Settings then select Settings and Mainte nance Click the Software tab and select from the File format for OCR results menu Aperciamee fie uze lora 85 x11 document is 1 MB For scanning test that wi be edited using OCR Pages are vcenned in black b white Edevel s 200 x 300 dots per inch with no conpressicn Leet oe Important After scanning proofread your document to make sure the OCR software did not misinterpret any letters or characters For more information abou
33. r phone line has more than one number each with its own distinctive ring pattern This is a service provided by your telephone company If you do not have this service the Distinctive Ring feature on the HP OfficeJet will not work and the Answer Ring Pattern should be set to All Rings If you do have Distinctive Ring service have your telephone company assign one ring pattern to voice calls and another to fax calls Then use the Answer Ring Pattern setting to set your HP OfficeJet to automatically answer the fax call pattern Note If you have an answering machine on this line for receiving voice calls using one of the other distinctive ring patterns set it to answer after 3 or more rings or your HP OfficeJet will not receive fax calls Error Correction Mode Error Correction Mode ECM reduces data lost due to poor phone lines In ECM phone charges are unaffected or may even be reduced on good phone lines On poor phone lines ECM increases sending time and phone charges but sends the data much more reliably Downloaded from ManualsPrinter com Manuals mL First then press press 9 0 then press 2 0 then press lt 9 Menu then press 8 0 8 Menu then 9 press Ring and Beep Volume The HP OfficeJet provides four options for the volume of its rings and beeps Automatic Reduction The Automatic Reduction setting determines what the HP
34. ss Redial Pause To simulate the Flash Key Press Symbols 6 times enters an R Downloaded from ManualsPrinter com Manuals OM To edit an existing group speed dial code At the New 2 Edit prompt press 2 and your first assigned group speed dial code appears If you want to edit it press Start to select it or press either arrow key to scroll to the speed dial code you want to edit and press Start to select it The first speed dial code in that group appears For each number in the group press 1 to delete it or 2 to keep it Then you ll be asked if you want to add another If No press 2 to edit the group name or press Start to save it as is If Yes press 1 and the first assigned speed dial code will appear If you want to add it to the group press Start or press either arrow key to scroll to a number you d like to add and press Start First then When done adding speed dial codes to the group press 2 and you ll dd Press have the choice of editing the group name t Delete Speed Dial 9 0 To delete an individual or group speed dial entry ees The first assigned speed dial code will appear on the display Press Start to delete it or press either arrow key to scroll to an entry you want to delete With it displayed press Start to delete it Maintenance The Maintenance submenu has two options Print Faxes in Memory and Clean Print Cartridge lt Print Faxes in Memory Menu Th
35. t the OmniPage LE software refer to the Caere documentation provided with the HP OfficeJet Downloaded from ManualsPrinter com Manuals 3uQ Scanning to Email To scan directly to email Load your original up to 20 pages in the document tray top down with the printed side away from you If the HP OfficeJet Manager does not appear on your PC screen minimize open applications You must set up your email application as the default MAPI client For information on MAPI setup refer to your email user s manual or look under Email in the HP OfficeJet Help index With your email application as the default MAPI client continue with step 2 Click Email on the HP OfficeJet Manager The image appears in the HP OfficeJet Image Viewer on your PC screen as it is scanned HP Office Jat Image Viewer ama imp For information on the features of the Image Viewer click the Help button O When ready click Send Your email application will appear with the scanned image as an attachment Image nome fames Imege type JPEG Fie ipa Image Save For more information about scanning refer to the Help system Double click HP OfficeJet Manager on your Windows desktop and click Help then select HP OfficeJet Series 700 Help Click Scanning and select from a menu of topics This step is not necessary for those in the United States using AmericaOnLine Continue with step 2 Downloaded from ManualsPrinter com Manua
36. te Enter all the numbers you would if you were dialing the number from a phone For example enter 1 and the area code for long distance calls o Press the Start button to begin faxing To cancel a fax in progress press the Stop button on the HP OfficeJet keypad Downloaded from ManualsPrinter com Manuals auQ Faxing from the HP OfficeJet Manager o Load your document up to 20 pages in the document tray top down with the printed side away from you The HP OfficeJet Manager asks what you want to do What would you like to do with your document If you don t see the HP OfficeJet Manager on your PC screen minimize open applications O Click Fax and explore the additional options in the Send Fax dialog box such as attaching a cover sheet The Send Fax dialog box has additional faxing features sv F iym US Product Rogkrakon 1 500 297 3611 Holl Packard Compare Check this box to send color faxes To find out more about fax settings click Help Enter the fax number and any other necessary information then click Send Fax Now to begin faxing Notes e Sending black and white text in color is not recommended e If you send a color fax to a recipient without color fax capability you ll receive an error message and the recipient may also Then the HP OfficeJet will redial and send your fax in black and white Downloaded from ManualsPrinter com Manuals Faxing from your softwar
37. up on page 2 7 you can quickly dial using the Speed Dial button and a speed dial code To speed dial Load your document in the document tray Press the Speed Dial button on the HP OfficeJet keypad Dial the 1 or 2 digit speed dial code 4 Press Start on the HP OfficeJet keypad Downloaded from ManualsPrinter com Manuals OM Using The Menu System The HP OfficeJet uses a menu system enabling you to customize settings to control how your copies and faxes look Navigating the menus With a little practice using the menus is simple Just remember these basic principles Stop e The following instructions all start from the time and date screen To get to the time and date screen from anywhere in the menu system simply press Stop lt O e Press Menu to enter the menu Once in the menu the top level Menu choices alternately appear Select a choice by entering its number on the keypad or pressing Start while the choice is displayed Use the arrow buttons to move through menu choices lt O0 e Within a menu you can perform three operations View change selections Most settings are lists from which you select your choice When you enter a list the currently set item displays briefly then alternates with a display telling what action s to perform Take for example selecting paper size Paper Size Use b and eer e n ee stan The asterisk in the first display indicates that the current paper
38. ush the document tray back into position Make sure the paper guides are not too tight against the paper Printouts have horizontal streaks Print a self test page to make sure your print cartridges are working properly They may be low on ink have clogged nozzles or need cleaning Make sure you ve selected the correct paper type See Changing the Print Settings on page 1 17 for details Scanned images have vertical lines in them If you re using a scan copy sleeve check to make sure it s clean and not scratched or worn Clean the scanner glass See Cleaning the scanner glass on page 3 2 for details OmniPage Limited Edition OCR software is not installed Put the HP OfficeJet CD ROM into the CD ROM drive Uninstall the HP OfficeJet software Remove and reinsert the CD Reinstall the software During the installation install OmniPage See the Setup Guide for details on installing the HP OfficeJet software Dialog boxes don t fit on you screen or you can t close the viewer Through Windows change your screen resolution to 800 x 600 or higher Downloaded from ManualsPrinter com Manuals IIL Error messages You might see some of the following error messages on the front panel display e Clear document jam then press START Problem Either your document jammed or the HP OfficeJet loaded more than one sheet at a time or you loaded a document longer than the 14 inch 35 6 cm maximum
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