E-Voting Instructions
Contents
1. You can also update your mobile number and e mail id in the user profile details of the folio which may be used for sending future communication s The e voting period commences on 1s September 2014 9 00 am and ends on 24 September 2014 6 00 pm During this period shareholders of the Company holding shares either in physical form or in dematerialized form as on the cut off date of 25t July 2014 may cast their vote electronically The e voting module shall also be disabled by NSDL for voting thereafter Once the vote on a resolution is cast by the shareholder the shareholder shall not be allowed to change it subsequently The voting rights of Shareholders shall be in proportion to their shares of the paid up equity share capital of the Company as on Friday 25 July 2014 Since the Company is required to provide members facility to exercise their right to vote by electronic means shareholders of the Company holding shares either in physical form or in dematerialized form as on the cut off date of 25 July 2014 and not casting their vote electronically may only cast their vote at the Annual General Meeting Mr Jayendra Bhavsar Practicing Company Secretary Mem No A13321 CP No 6046 who is Proprietor of M s Jay Bhavsar amp Associates Company Secretaries has been appointed as the Scrutinizer to scrutinize the e voting process in a fair and transparent manner The Scrutinizer shall within a period of not exceeding t2. KIFS Financial Services Limited CIN L67990GJ1995PLC025234 Registered Office B 81 Pariseema Complex C G Road Ellisbridge Ahmedabad 380 006 Email cs kifs co in Website www kifsfinance com Phone 079 30000320 327 Fax 079 26403717 1 Voting through electronic means I In compliance with provisions of Section 108 of the Companies Act 2013 and Rule 20 of the Companies Management and Administration Rules 2014 the Company is pleased to provide members facility to exercise their right to vote at the Annual General Meeting AGM by electronic means and the business may be transacted through e Voting Services provided by National Securities Depository Limited NSDL I Il In this regard your Demat Account Folio Number has been enrolled by the Company for your participation in e voting on resolution placed by the Company on e Voting system The Notice of the AGM of the Company inter alia indicating the process and manner of e Voting process along with printed Attendance Slip and Proxy Form can be downloaded from the link https www evoting nsdl com or www kifsfinance com The instructions for e voting are as under i ii iii iv vi vii viii ix x xi xii xiii The Notice of the 19t AGM of the Company inter alia indicating the process and manner of e Voting process along with printed Attendance Slip and Proxy Form is being dispatched to all the Members Initial pass
3. hree 3 working days from the conclusion of the e Voting period unlock the votes in the presence of atleast two 2 witnesses not in the employment of the Company and make a Scrutinizer s Report of the votes cast in favour or against if any forthwith to the Chairman of the Company The Results shall be declared on or after the 19t Annual General Meeting of the Company The Results declared alongwith the Scrutinizer s Report shall be placed on the Company s website www kifsfinance com and on the website of NSDL within two 2 days of passing of the resolutions at the 19 Annual General Meeting of the Company on 6 September 2014 and communicated to the BSE Limited All documents referred to in the accompanying Notice and the Explanatory Statement shall be open for inspection at the Registered Office of the Company during Monday to Friday 10 30 a m to 6 30 p m and on Saturday 11 00 a m to 4 00 p m up to the date of declaration of the result of the 19 Annual General Meeting of the Company Page 2 of 2
4. ted Upon confirmation the message Vote cast successfully will be displayed Once you have voted on the resolution you will not be allowed to modify your vote Page 1 of 2 xiv Institutional shareholders i e other than individuals HUF NRI etc are required to send scanned copy PDF JPG Format of the relevant Board Resolution Authority letter etc together with attested specimen signature of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through e mail asejaipur yahoo com with a copy marked to evoting nsdl co in Please note that VI VII VIII IX XI XII gt Login to e voting website will be disabled upon five unsuccessful attempts to key in the correct password In such an event you will need to go through Forgot Password option available on the site to reset the same gt Your login id and password can be used by you exclusively for e voting on the resolutions placed by the companies in which you are the shareholder gt Itis strongly recommended not to share your password with any other person and take utmost care to keep it confidential In case of any queries you may refer the Frequently Asked Questions FAQs for Shareholders and e voting user manual for Shareholders available at the Downloads section of www evoting nsdl com If you are already registered with NSDL for e voting then you can use your existing user ID and password for casting your vote
5. word is provided as below at the bottom of the Attendance Slip for the 19t AGM EVEN E Voting Event Number USER ID PASSWORD PIN NSDL shall also be sending the User ID and Password to those members whose shareholding is in the dematerialized format and whose email addresses are registered with the Company Depository Participants s For members who have not registered their email address can use the details as provided above Launch internet browser by typing the following URL https www evoting nsdl com Click on Shareholder Login If you are already registered with NSDL for e voting then you can use your existing USER ID and password for Login If you are logging in for the first time please enter the USER ID and password as initial password noted in step i above Click Login Password change menu appears Change the password with new password of your choice with minimum 8 digits characters or combination thereof Note new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential Home page of e Voting opens Click on e Voting Active Voting Cycles Select EVEN E voting Event Number of KIFS Financial Services Limited provided in this document Once you enter the number Caste Vote page will open Now you are ready for e Voting Cast your vote by selecting appropriate option and click on Submit and also Confirm when promp
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