Stylizer User Manual
Contents
1. Heading 1 Character Formatting Preserve Al W Preserve Bold Find Next iw Preserve balic W Preserve Underline Apply Stay Empty Paragraphs W Delete Preceding iM Delete Following Apply All Leading Tabs Spaces Details Delete Leading T abs i Delete Leading Spaces Preview About T Navigate Back Exit Apply ext Page 10 Levit amp James Inc Stylizer Stylizer will display the Templates and Styles dialog box F w Stylizer Paragraph Wizard Templates and Styles Select Styles Template Options Select which styles to be Attach a template copy styles from a template into the document andor update available when applying styles in the document based on the attached template new styles to paragraph group Choose None Unattach Template Attach Template Mw C Copy Styles From Template All Styles in Location Nomado 0 o Document Additional Styles From a Attached Template Bi Verbs Sule Update Styles On Open Current Attached Template Mormal dot About m To attach a template or copy styles from a template to the document click on the appropriate option Then click on the Template Lookup button The Attach Template dialog box will allow you to browse to the template you wish to attach Select the appropriate template and click on Open Attach Template Look in Templates 4 i Normal dot EG wi Agreement dot My Recent W Normal dot Doc2. Save APPLYING A SCHEME To apply a scheme select the desired scheme name from the dropdown list and click on the Apply Selected Scheme button If the current scheme has not been saved Stylizer will tell you and ask you if you want to continue If the current scheme has been saved the new scheme will be applied and the settings on the form will be modified appropriately Scheme Stylizer Default Apply Selected Scheme Save Scheme Delete Selected Scheme l Set Current Scheme as Default Page 18 Levit amp James Inc Stylizer Selecting a scheme in the dropdown WILL NOT apply the scheme maybe instead you would like to delete the scheme After selecting the scheme in the dropdown you must click on the Apply Selected Scheme button to apply the scheme SAVING A SCHEME If you have made modifications to the current scheme Stylizer will display the word lt Custom gt in the scheme dropdown This will tell you that the scheme is unsaved To save the scheme click on the Save Scheme button Scheme lt Custom Apply Selected Scheme al Save Scheme Delete Selected Scheme Set Current Scheme as Default Stylizer will prompt you to enter the scheme name Stylizer Enter scheme name Cancel If you enter keep the same scheme name 1 e you are changing the information in an already saved scheme then Stylizer will prompt you to overwrite the existing sche
3. then two paragraphs that may be identical in formatting except that one has a 2 tab to start the paragraph and no first line indent and the other has a 42 first line indent but no leading tabs or spaces are treated as identical for searching criteria purposes w Stylizer Paragraph Wizard Search by Example Search Criteria Font Name Times New Roman Size 112 Spacing After 12 pt Before 0 pt Bracketing Ignore Bracketing Around Leading Text Advanced Use Effective Text Start for First Line Indent About 2 Navigate Mext Cancel 7 After selecting all desired search criteria click Next 8 The Apply New Style dialog box displays m New allows you to create a new style m Stylizer Paragraph Wizard Apply New Style Select Style Application Criteria New Style Heading 1 Character Formatting 7 Preserve All iw Preserve Bold W Preserve ltal c WM Preserve Underline Apply tay Find Next Empty Paragraphs W Delete Preceding i Delete Following Apply Al Leading Tabs Spaces W Delete Leading Tabe W Delete Leading Spaces Previews About J Navigate Back Exit Apply Next Details Mod allows you to modify a selected style Styles displays the Style Chooser dialog box Find Next locates the next paragraph matching the search criteria Does NOT apply the new style to the current paragraph Apply Stay will apply the selected New Style to the curre
4. Style Numbering 4 Format 1 2 3 Style 1 2 3 Spacing Line Spacing Single At Indentation Special First line By os M Left o 7 Right o Leading Tabs No Leading Spaces Noo Clear Alignment Justified f Entire Document Current Section Only Reset Reset resets the Search by Example dialog box Clear resets all options in the Search by Example dialog box About P Mavigate bert gt Cancel Cancel exits Stylizer without any changes to the document About displays In e Displ information about u nn Navigate will allow Next displays the Apply New Style the Stylizer ner Help you to find new dialog box Program example paragraphs in the document without exiting Stylizer 4 Select the Search by Example attributes you wish to use for Stylizer criteria by checking desired boxes 5 In addition to choosing attributes such as style numbering indentation spacing etc you may use the Snap tab to set criteria for setting Snap Interval values for specific grouping criteria The Snap Interval if specified will place select paragraphs if they meet the other specified criteria and fall within the specified snap interval For example if the Snap Interval for First Line Indent is set to 0 1 inches then paragraphs which are exactly the same in all other respects yet some may have a First Line indent of 1 0965 and others a First Line indent of 1 10003 these
5. Stylizer Default Select the scheme to use when analyzing document section Attach Unattach a Template and Select Styles to Choose From Trencloteeanc Stal Attach UnattachCopy Styles from a template and select which emplee and ie styles to use when applying new styles to paragraph groups Set and Save Paragraph Grouping Criteria Determine which paragraph characteriestics to use when Groups and Schemes grouping paragraphs Numbered and Non Numbered paragraphs Set scheme for grouping and applying new styles Skip Welcome dialog at startup automatically Analyze Document About LJ Cancel Levit amp James Inc Page 15 Stylizer From this dialog you can choose one of several actions by clicking on the appropriate button Whether you can click on the Analyze Section button or the Analyze Document button depends on the default Scheme in use You may skip this dialog completely and analyze the document by checking the box Skip Welcome dialog at startup automatically Analyze Document If you check this box the other functions will be available from the Stylizer Grid dialog box You can load the default settings for the Templates and Styles dialog in the Stylizer configuration file and the default Scheme will be the current scheme See a detailed discussion on Schemes below ANALYZING THE DOCUMENT OR SECTION The Whole Document Wizard allows you to analyze by section or the entire document Whether you choose to
6. analyze only a section or the entire document the options in the Results dialog are the same Stylizer Whole Document Wizard Welcome izecAnalyze All or Part of the Document AN any Pee ne Analyze the current section only When the analysis has been y2e 2 ci completed show paragraph groupings in the grid display aes t Analyze the current document When the analysis has been sauteed pl completed show paragraph groupings in the grid display Stylizer Detault Select the scheme to use when analyzing document section r Attach Unattach a Template and Select Styles to Choose From sagen Attach Unattach Copy Styles from a template and select which emp Ver styles to use when applying new styles to paragraph groups Set and Save Paragraph Grouping Criteria Determine which paragraph characteriestics to use when Groups and Schemes grouping paragraphs Numbered and Non Numbered paragraphs Set scheme for grouping and applying new styles Skip Welcome dialog at startup automatically Analyze Document About Cancel If the Analyze Document button is selected Stylizer will analyze the entire document and then display the Grouping Results dialog The dropdown will display the scheme that will be used when analyzing the document section Change the scheme as appropriate see discussion on schemes below r Stylizer Whole Document Mode Grouping Results Paragraph Groups Normal Normal Normal D
7. desired scheme name from the scheme dropdown list and click on the Set Current Scheme as Default button Scheme New Scheme 5 El Apply Selected Scheme Save Scheme Delete Selected Scheme Set Current Scheme as Default Page 20 Levit amp James Inc Stylizer Stylizer will inform you that the default scheme has been changed Stylizer 1 Mew Scheme is now the default scheme APPLYING STYLES TO PARAGRAPH GROUPS To apply a specific style to a paragraph group click on the style name in the New Style Name column click the drop down arrow next to the existing style name and select the new style from the list Fr w Stylizer Whole Document Mode Grouping Results Paragraph Groups mM 1 fa Hormal I II Il Heading 1 Ss fa Normal a b C Heading 1 Normal LA ii Heading 2 E Normal NAA Heading 3 E Normal N A Heading 4 Heading 5 El Analyze Options lt CUSTOM gt sl Analyze entire document ul Select template and styles Apply Selected Scheme g Analyze section gl Views modiy para group criteria Save Scheme Delete Selected scheme Skip Welcome dialog at startup 1 Set Current Scheme as Default New Style Modify Style a automatically Analyze Document About Apply New Styles Exit After you have chosen a style for all paragraph groups click the atten and Stylizer will apply the selected styles to all paragraph groups in the do
8. of software maintenance which includes technical support software patches and version upgrades When calling with technical support inquiries please be prepared to provide a comprehensive explanation of the problem encountered including the full text of error messages In some cases you may be asked to provide a copy of the problematic document that you believe exhibits an error with the execution of Stylizer This helps to ensure a satisfactory and more timely resolution To view the latest information on Stylizer and other Levit amp James Inc products visit the Levit amp James Inc web site at http www levitjames com You may also send an e mail for sales and or technical support inquiries Technical Support 703 771 8185 Sales 703 771 1549 stylizer O levitjames com sales levitjames com Main Number 703 771 1549 Postal Mail Levit amp James Inc 50 Sycolin Road Fax 703 779 0304 P O Box 2503 Leesburg VA 20177 e USA SUPPORTED PLATFORMS WORD VERSIONS Stylizer s certified for use w th Word 2007 2010 and 2013 OPERATING SYSTEM VERSIONS Stylizer s certified for use w th Windows Vista 7 8 and 8 1 Levit amp James Inc Page 1 Stylizer DOCUMENT MANAGEMENT SYSTEMS Stylizer has been tested with Interwoven DeskSite MailSite FileSite Open Text DOCS Open Open Text PowerDocs DM and Worldox document management systems MACRO PACKAGES Stylizer is compatible with commercial macro packages temp
9. paragraphs will be selected to apply the specified style Page 6 Levit amp James Inc Stylizer Snap Interval Number Position Text Position Left Indent Right Indent First Line Indent Numbered paragraphs only About o Navigate Mext Cancel 6 The Advanced tab allows you to specify further search criteria as follows Font If you would like to limit your search to paragraphs with specific fonts and or point size you may indicate this by checking the Name and Size checkmark boxes and using the corresponding drop down menus Spacing You may further configure your Search by Example by defining points of paragraph space to search for before and after a paragraph Place a checkmark in the appropriate Spacing option and enter the point of space value in the corresponding field Bracketing The Advanced Search bracketing feature allows the user to use brackets braces and parentheses to ignore leading text strings when searching for paragraphs by number format For instance if the example paragraph has a number format such as SECTION I and the Ignore Bracketing box is checked then a paragraph with a number format such as SECTION II will not be found during the search If the box is unchecked the selected style will be applied to bracketed paragraphs Levit amp James Inc Page 7 Stylizer Advanced If Effective First Line Indent is checked
10. B Normal Normal Normal gt Scheme Analyze Options Stylizer Default Analyze entire document Select template and styles Apply Selected Scheme L Analyze section View modify para group criteria Save Scheme Number of Sections 1 1 Preview selected para group Delete Selected Scheme Skip Welcome dialog at startup Set Current Scheme as Default New Style Modify Style u automatically Analyze Document About L Page 16 Levit amp James Inc Stylizer OPTIONS FOR GROUPING RESULTS You have several options from which to choose in this dialog box Scheme You may apply a saved scheme save any setting changes as a new scheme delete the selected scheme or set the current scheme as the default These settings are described in more detail below m Analyze You may choose to analyze the entire document again or analyze a specific section New Modify Styles You may create a new or modify an existing style without having to exit Stylizer and re analyze the document section When finished the new or modified style will be auto selected for the selected paragraph group Options You may select a new template or styles to be applied the Templates and Styles dialog will display view or modify paragraph grouping criteria or preview the selected paragraph group You may also change the Skip Welcome setting To preview how the chosen style will affect a paragraph group select the g
11. Male S Set Current Scheme as Default M Alignment Before Sections Ignore Bracketing Line Spacing Group Paras in each Section Check All Clear All Tables r Snap Interval W Include Paragraphs In Tables Sumber Position JA din Group Paragraphs In Tables Separately Text Position Left Indent Right Indent First Line Indent OK Cancel In addition to style numbering indentation spacing etc each tab will contain criteria for setting Snap Interval values for specific grouping criteria The Snap Interval if specified will place the values for each paragraph into bins separated by the specified snap interval For example if on the Non Numbered tab the Snap Interval for First Line Indent is set to 0 1 inches AND the box for First Line Indentation is checked then all of the Non Numbered paragraph groups will contain paragraphs in one of the following value ranges 0 05 to 0 05 0 05 to 0 15 0 15 to 0 25 Thus if exactly the same in all other respects two paragraphs one with a First Line indent of 1 0965 and the other with a First Line indent of 1 1003 will be placed in the same group 1 1 Page 26 Levit amp James Inc Stylizer You can also group paragraphs in each section separately by clicking the checkbox in the Sections area Humbered Paragraphs Grouping Criteria IY Name Format Leading Tabs Leading S
12. STYLIZER USER MANUAL Version 5 0 September 26 2014 gt 11 Stylizer TABLE OF CONTENTS Page INTRODUCTION nenne er Eaa aaraa s 1 Technical 0 O dl dol asa e 1 suppone AMAIA dee is ciclo 1 Wordi VGISIONS ae een 1 Operating System VErSIONS ans a en 1 Document Management Systems u222200220200n2nnennnnnnnnnnonennennnnnonennennnnnnnnnnenenne nennen 2 Macro PAcKIge anne ee ee 2 INSIAllallon earth ES 2 WAATIS STYLIZER sta ai 3 HOW SIVIZER Works een 3 Intelligentiy AD DIY ES E E 3 aha Fait VV ZAldsciunsann See een 4 Whole Document VV IZ ANC ee 4 Preparing the DOCUMENT unserem 4 USING THE STYLIZER PARAGRAPH WIZARD occooccconccconncconancnnacnonanrnnancnnarrnnanrnnanrnnanrnnnnrnnannnnas 5 NS Writer r ee 5 Siino a DOCUMEN sas a die 5 Choosing a Style 10 ADON na ana 9 Character FOr ime ttn ress ua 9 EMP PalaQlapns wesen ee ee 9 leading Tabs SPACES et ee la 9 Working Navigate MOOG ostia llos aL 9 Attacning Templates and GhooesinG SIE Sins dd dis 10 Update SiS ata tada aida 12 Update Stes OM OPEN ii io 12 Viewing Paragraph Property Detalls oocccoccconcconcconoconoconoconononononocononanonanonanonanennns 12 PREVIEWING a SLY len nun site 13 USING THE STYLIZER WHOLE DOCUMENT WIZARD uuuun2uu0nnununnnnunnnnunnununnnnunnununnununnununnunen 15 DN een ee a ee eee ee 15 GEOLINO iC ol a niet ee ee ea et ta eee 15 Analyzing the Document or Section occcccccncccccnccccncconnnonncnnnnnnnonnnnnn
13. Tabs W Delete Leading Spaces Preview About 2 Navigate Back Exit Page 12 Levit amp James Inc Stylizer The Paragraph Properties display Stylizer Paragraph Properties Property Style Hormal Level 0 List Type Ho Numbering List Number Number Position Number Format Number Style First Line Indent Left Indent Right Indent Space After Space Before Line Spacing Rule Single Line Spacing 12 pt Has Leading Tabs False Has Leading Spaces False Font Name Times Mew Roman Font Size 12 lz Outline Paragraph False ls Outline Candidate True Alignment Left Graup Ha Count m This dialog box displays a detailed listing of the properties of the current paragraph If Is Outline Paragraph is marked True the paragraph already contains an outline numbering style If Is Outline Candidate is True Stylizer recognizes the repetitive number pattern as a potential outline in the document but numbering scheme and style have not yet been applied to the paragraph PREVIEWING A STYLE Stylizer allows you to preview your paragraph with a selected style prior to applying it to the document To preview a style in Stylizer follow these steps 1 In the Apply New Style dialog box select Preview Preview 2 A warning displays Stylizer Message Running Preview will clear the Undo stack Proceed Y Remind me about this in the future Although the Preview option will not apply the selected style to a para
14. Template Lookup button The Attach Template dialog box will allow you to browse to the template you wish to attach Select the appropriate template and click on Open Levit amp James Inc Page 23 Stylizer Attach Template Look in E Templates y 2 Normal dot A s 4 ug Agreement dat My Recent nor mal dot Documents Desktop My Documents My Computer a File name Agreement dot v D My Network Files of type Document Templates dot X Cancel Places Open as read only Stylizer will return to the Templates and Styles dialog box There are several options you may wish to consider Stylizer Whole Document Mode Templates and Styles Select Styles Template Options Select which styles to be Attach a template copy styles from a template into the document and or update available when applying styles in the document based on the attached template new styles to paragraph groups Choose None Unattach Template Attach Template IV St C Copy Styles From Template m All Styles in Location C Documents and Settings 4pplication Data Microsoft T empl Document Additional Styles From IV Attached Template Update Styles Update Styles On Open Current Attached Template Normal dot About OK Cancel The options selected in the Select Styles section determine what styles will appear in the New Style drop down menu on the Apply New Style
15. an appropriate numbering scheme the style you choose will be the style that corresponds with the desired level of outline numbering For example the Heading 1 style may indicate level 1 outline numbering Heading 2 style may indicate level 2 etc For all other styles refer to the Microsoft Word Help Menu or the Style drop down menu on the Formatting toolbar to determine the style that meets your formatting requirements CHARACTER FORMATTING Direct formatting can be re created when applying new styles through the Stylizer By default the Preserve All box is checked When unchecked you can select which formatting is to be re created when the new style is applied EMPTY PARAGRAPHS Empty paragraphs before and or after the current paragraph can be removed by checking either one of these boxes Both boxes are checked by default Note f the document to which you are applying styles has been converted from WordPerfect to Word the Empty Paragraphs feature of Stylizer will remove any extra hard returns that may be present in your document LEADING TABS SPACES Often users will manually format first line indentation with tabs or spaces This is a function that should be handled in a style definition e g Body Text First Indent Therefore when applying new styles to a document you can tell Stylizer to delete extra tabs and spaces at the beginning of the paragraph Note that if these options are selected and a paragraph has a manuall
16. analyzed a section of the document or the entire document you tell Stylizer which new Style goes with each paragraph group Then Stylizer will apply the new style to each paragraph in each group As you run Stylizer it allows you to save grouping criteria and new style selections into user selectable Schemes These schemes are simply ASCII files containing the saved information You will have one scheme for each document type in your document inventory As you encounter new paragraph groups the new style selections can be saved into existing schemes GETTING STARTED Once you have opened a document to which you would like to apply styles you may wish to first review the document appearance This will help you select styles that are most compatible with the paragraph structures in your document If you have already established schemes for documents such as the current document then you will simply have to review the new style settings for correctness To begin using the Stylizer Whole Document Wizard click on the lighthouse icon on the Stylizer toolbar _ The Welcome dialog box displays w Stylizer Whole Document Wizard Welcome Let Stylizer Analyze All or Part of the Document ac Analyze the current section only When the analysis has been Dale acer completed show paragraph groupings in the grid display ae t Analyze the curent document When the analysis has been a o a completed show paragraph groupings in the grid display
17. cument or section if you re analyzing by section If you have not saved changes to your document Stylizer will prompt you to save your document at this time Number of Sectors 1 21 Preview selected para group Stylizer Message This document has not been saved Without saving the Undo function will be disabled Save now res Save No Do not Save Cancel Return to form W Remind me about this in the future Levit amp James Inc Page 21 Stylizer The Whole Document Wizard will begin applying styles to your document Stylizer Whole Document Mode Eg Stylizer is Applying Styles Groups MEAN Paragraphs After the Whole Document Wizard has completed applying styles the Results dialog will display giving you several choices for how you wish to proceed Stylizer Whole Document Wizard Results Eg Stylizer has finished applying styles to selected paragraph groups Please select an option from the following Stylizer Options A t Analyze Re analpze the entire document When finished Stylizer i an zeug will display the Grouping Results form Examine the document Stylizer toolbar button will display to bring you back to this form Return to the Grouping Results form without re analyzing the law Esas Ares ll document section Navigate Document Exit Stylizer Exit Stylizer Whole Document mode Document Options Save Document Save the document keeping the change
18. dialog box This allows the user to select the set of styles to be added to the Apply New Styles drop down menu Styles In Use is always checked as these are styles that are currently being used in the document The All Styles in Document option allows the user to select from all styles contained in the document Additional Styles from Attached Template allows you to associate styles present in specific templates such as Litigation Court Cover Letters Estate Planning Instruments etc to the current document Normal dot the Word global document template is attached to all Word documents by default If you have attached a template to the document because the template contains styles you wish to use then you should check this option The Update Styles and Update Styles on Open options will direct Stylizer when and if to update the styles in the document from the attached template Page 24 Levit amp James Inc Stylizer UPDATE STYLES Select this option if you would like to overwrite existing styles with the same name in the document with the styles in the template you have chosen to attach If you do not select this option you may opt to overwrite individual styles once you have opened the document This is useful if you would like to alter some styles within the document but leave others as they currently appear UPDATE STYLES ON OPEN Select this option if you would like to update all existing styles in the docum
19. ect this option if you would like to overwrite existing styles with the same name in the document with the styles in the template you have chosen to attach If you do not select this option you may opt to overwrite individual styles once you have opened the document This is useful if you would like to alter some styles within the document but leave others as they currently appear UPDATE STYLES ON OPEN Select this option if you would like to update all existing styles in the document with those in the attached template each time you open the document This is useful if you use a template that contains several standard form styles Each time a template style is altered the change s will be reflected in the documents to which the template is attached Checking this option is equivalent to checking the Automatically Update Document Styles option in Word s Templates and Add ins native dialog VIEWING PARAGRAPH PROPERTY DETAILS Stylizer allows you to view the formatting details of the paragraph containing your cursor From the Apply New Style dialog box choose Details F m Stylizer Paragraph Wizard Apply New Style select Style Application Criteria New Style Heading 1 Character Formatting 7 Preserve All iw Preserve Bold Find Next if Preserve talic ER le Preserve Underline Apply stay Empty Paragraphs pennies W Delete Preceding i Delete Following Apply All Leading Tabs Spaces C Details gt W Delete Leading
20. ent with those in the attached template each time you open the document This is useful if you use a template that contains several standard form styles Each time a template style is altered the change s will be reflected in the documents to which the template is attached Checking this option is equivalent to checking the Automatically Update Document Styles option in Word s Templates and Add ins native dialog SELECTING PARAGRAPH GROUP CRITERIA The fundamental principle to the Whole Document Wizard is the grouping of similar paragraphs in a document and applying a style to all of the paragraphs in each group en masse The criteria for grouping these paragraphs can be set in the Whole Document Wizard and saved into a scheme To view and or edit the paragraph grouping criteria click on the Groups and Schemes button in Step 2 of the Welcome dialog Levit amp James Inc Stylizer Whole Document Wizard Welcome Let Stylizer Analyze All or Part of the Document aa Gaston Analyze the current section only When the analysis has been y2e 2 sa completed show paragraph groupings in the grid display Pee ee AS Analyze the current document When the analysis has been ee completed show paragraph groupings in the grid display Stylizer Default v Select the scheme to use when analyzing document section Attach Unattach a Template and Select Styles to Choose From RE OR Attach Unattach Copy Styles from a template and select
21. graph it will clear the Word Undo stack This means you will not have the ability after Preview to undo any actions Levit amp James Inc Page 13 Stylizer The Word Undo Redo feature allows you to correct errors If you do not wish to empty the Undo stack consider applying a style to your paragraph without a preview Ifthe style appearance is not satisfactory you can use the Word Undo feature to restore it to the previous style 3 If you wish to proceed click Yes The Preview dialog box displays m Stylizer Preview Current Paragraph Type Styles Stylizer Options Current Style Normal if Preserve Bold W Delete Leading Tabs if Preserve Ibalics New Style z W Preserve Underline W Delete Leading Spaces Before Heading Title You can Preview several styles by selecting them in the New Style drop down menu To close the Preview window click Cancel This will not apply the style to the paragraph To apply the style you must select the Apply Stay Apply Next or Apply All button from the Apply New Style dialog box Page 14 Levit amp James Inc Stylizer USING THE STYLIZER WHOLE DOCUMENT WIZARD OVERVIEW Using the Whole Document Wizard you can Stylize an entire document at once First you tell Stylizer what styles to include Second you tell Stylizer what grouping criteria to use to place similarly formatted paragraphs into groups to which a new style will be applied Third once Stylizer has
22. ill be contained in one of the paragraph groups When displaying the grouping results Stylizer will search through each group found in the document and compare with those stored in the Scheme When a group in the document matches a group in the Scheme Stylizer will pre set and display the corresponding new style application settings for that group For any group in the document that is not found in the Scheme you can set the new style application information and store the new group in the Scheme The next time a paragraph group matching the new group information is found in a document Stylizer will autofill the new style application information Note You can develop schemes for your organization s documents by running several documents and saving any changes to the Schemes Once the Schemes are set they may be pre loaded onto any computer and put into use The Schemes are stored in ASCII text files with INI extensions in the Schemes subdirectory of the Stylizer program directory Once the Schemes are set they may be copied to the Schemes subdirectory on any computer and put into use When a change is made to any of these settings either in the Paragraph Grouping dialog box or in the Grouping Results dialog box the Scheme will be considered unsaved and will display as lt Custom gt When you save the Scheme you can either enter a new name for the scheme 1 e Save As or use the same name as the previous scheme 1 e
23. ke BEFORE you apply the new style After Stylizer has applied the new style to the selected paragraph it will immediately take you to the very next paragraph in the document that has the same formatting properties as the original based on the specified search criteria You may choose to quickly replace all paragraphs in the documents containing these properties with your selected style or to replace one paragraph at a time WHOLE DOCUMENT WIZARD Use the Whole Document Wizard if you wish to apply styles to the entire document at once Stylizer will allow you to group paragraphs by criteria you specify select new styles to apply and apply styles to groups of paragraphs in the document with one mouse click You can even teach Stylizer what styles to use for distinct paragraph grouping criteria through the use of schemes After Stylizer has analyzed the document it will display each paragraph group in a grid display showing the paragraph group attributes and the new style options With one button click Stylizer will apply the new styles to every paragraph in every group PREPARING THE DOCUMENT Once you have opened the document you wish to style in Word format follow these steps 1 Familiarize yourself with the document Refer to the Microsoft Word Help Menu or the Style drop down menu on the Formatting toolbar to determine what styles best meet your formatting requirements 2 Style the entire document using the Stylizer Paragraph Wizard o
24. lates and outline numbering suites INSTALLATION To install Stylizer run Stylizer Setup exe or Stylizer Setup msi from the distribution files set During the installation process a Stylizer installation directory will be created The user selects the directory location During installation the global Stylizer template stylizer dot will be placed in the Microsoft Word startup directory You must copy the license ini file into the Stylizer installation directory in order to use Stylizer If service packs are available for this version of Stylizer apply the latest service pack If you are installing Stylizer as an enterprise product 1 e for multiple users with network based administration then consult the STYLIZER ADMINISTRATOR S MANUAL for complete details on installation and configuration Page 2 Levit amp James Inc Stylizer WHAT IS STYLIZER Stylizer was developed to assist users in quickly reformatting Word documents by intelligently applying Styles that reflect firm standard template designs This includes e mail attachments documents that have been scanned or those that were converted from WordPerfect to Word with Levit amp James s popular CrossWords Document Conversion Utility Stylizer can accomplish these tasks quickly and accurately by automating formatting tasks that users would otherwise have to complete manually Stylizer will also reduce the risk that you will miss paragraphs or inconsistently appl
25. lysis has been y2e E ES completed show paragraph groupings in the grid display Stylizer Default v Select the scheme to use when analyzing document section Attach Unattach a Template and Select Styles to Choose From sen Attach Unattach Copy Styles from a template and select which A en daisy styles to use when applying new styles to paragraph groups Set and Save Paragraph Grouping Criteria Determine which paragraph characteriestics to use when Groups and Schemes grouping paragraphs Numbered and Non Numbered paragraphs Set scheme for grouping and applying new styles Skip Welcome dialog at startup automatically Analyze Document About Cancel Stylizer will display the Templates and Styles dialog box Stylizer Whole Document Mode Templates and Styles Select Styles Template Options Select which styles to be Attach a template copy styles from a template into the document and or update available when applying styles in the document based on the attached template new styles to paragraph groups Choose None Unattach Template IV Styles in Use C Copy Styles From Template T All Styles in Location El Document Additional Styles From Update Styles Attached Template Update Styles On Open Current Attached Template Normal dot About OK Cancel To attach a template or copy styles from a template to the document click on the appropriate option Then click on the
26. me Stylizer gt A scheme with the name New Scheme already exists 7 Do you wish to overwrite Yes No Cancel Clicking Yes will overwrite the existing scheme Clicking No will tell Stylizer to prompt for another scheme name Clicking Cancel will return to the previous dialog Note Upon saving you can cause the scheme to be read only by surrounding the name with parentheses e g Stylizer Default DELETING A SCHEME To delete a scheme select a scheme name from the scheme dropdown list and click on the Delete Selected Scheme button Levit amp James Inc Page 19 Stylizer Scheme New Scheme E Apply Selected Scheme A Save Scheme zl Delete Selected Scheme Set Current Scheme as Default Stylizer will display the deleted scheme Stylizer 1 Scheme New Scheme has been deleted If the selected scheme is the default scheme Stylizer will display a prompt indicating the scheme that will be set as default a Stylizer You are about to delete the default scheme Deleting this scheme will change the default scheme to Stylizer Default Continue Mo You cannot delete a read only scheme A read only scheme will be indicated with a name surrounded by parentheses e g Stylizer Default SETTING THE DEFAULT SCHEME The default scheme is the scheme that automatically loads when the Stylizer Whole Document Wizard is initialized To set the default scheme select the
27. n styling a document place your cursor inside the paragraph you wish to apply a style to and click on the flashlight icon in the Stylizer toolbar Note Be aware that when running the Paragraph Wizard it is important to verify whether your cursor is inside or outside a table If the cursor IS NOT in a table Stylizer will skip all tables if the cursor IS in a table Stylizer will only detect paragraphs that are in tables 2 If Hidden Paragraph marks are present in the document you will receive a warning that the hidden paragraphs will be temporarily visible This prevents mistakenly styling two paragraphs as one Stylizer Message This document has hidden paragraph marks Stylizer 13 temporarily showing hidden text ke Remind me about this in the future Levit amp James Inc Page 5 Stylizer The Hidden Paragraph warning will only display if you have Hidden Text and All unchecked in your viewing options To verify these settings click on the Tools menu and select Options On the View tab find the Formatting Marks options 3 The Stylizer Search dialog box displays the formatting detected in the selected paragraph If the selected paragraph contains either automatic or manually entered paragraph numbering the numbering format and style will be reflected in the Search by Example options The Search by Example dialog box Stylizer Paragraph Wizard Search by Example Search Criteria
28. nnnononnnonnrnnnonnnenacnnnnans 16 Options For Grouping RESUS sessirnir Bene ae aT 17 SEHEN See een nenne ee 17 APPNO a ocn Meu eier 18 SAVING a SCNSIMEC 2 en en rende u 19 DEIGTING a SCEME eiii 19 Setting the Default Sche Mei enrama E 20 Applying Styles to Paragraph Groups sienose aaar ii aaar 21 RESUS ODIOM nee 22 Document OPINAS sta en 22 Attaching Templates and Choosing StylesS ccooccccocccocccnccocncnnncnonncnononnnonacnnnnnnnonannnnnons 23 UNAS ES ee ee ee 25 Update Styles On Opener ee 25 111 Stylizer Selecting Paragraph Group Criteria _iv Stylizer INTRODUCTION The information contained in this document represents the current view of Levit amp James Inc as of the date of publication Due to changing market and technology conditions Levit amp James Inc cannot guarantee the accuracy of any information after the date of publication This document is for informational purposes only Levit amp James Inc makes no warranties express or implied in this document CrossWords CrossFingers Stylizer CrossEyes and Best Authority are trademarks or registered trademarks of Levit amp James Inc All other brands or product names are trademarks or registered trademarks of their respective holders TECHNICAL SUPPORT Stylizer comes with 90 days of free technical support We encourage you to take full advantage of our technical support department You may choose to purchase an additional year
29. nt paragraph without moving to the next paragraph matching the criteria Apply Next will apply the selected New Style to the current paragraph and move to the next paragraph matching the criteria Apply All quickly applies the style to all paragraphs matching the search criteria Details displays the paragraph formatting properties in detail Preview displays a before and after style snapshot of the selected paragraph 9 Define the Style to use in the New Style drop down menu and click on Apply Stay to apply a style to each paragraph individually while remaining in the paragraph Apply Next to apply a style to each paragraph individually and move to the next paragraph meeting the search criteria or Apply All to globally apply the style to all paragraphs in the document with the specified formatting attributes Page 8 Levit amp James Inc Stylizer 10 Style the entire document by repeating the steps above for each set of paragraphs with similar paragraph properties When your entire document is styled as desired click in the Apply New Style dialog box The Apply New Style dialog box shows the name of the new style to be applied to selected paragraphs in the document The list box contains the names of all of the available styles that can be applied CHOOSING A STYLE TO APPLY If the document requires outline numbering you must select a style associated with a numbering scheme prior to using Stylizer Once you have chosen
30. on several paragraph attributes not available in the native Word Find and Replace utility such as Number Format leading spaces yes no and leading tabs number Stylizer will classify a paragraph based on two kinds of properties m paragraph formatting such as line spacing justification indentations etc and or mE any form of paragraph numbering The combination of these two kinds of paragraph properties is what makes a paragraph unique and is the basis for grouping paragraphs in the Whole Document Wizard and for setting search Levit amp James Inc Page 3 Stylizer criteria in the Paragraph Wizard using Search by Example Stylizer will then let you apply a new style to this paragraph using a set of rules not available in Word When Stylizer applies a style to a paragraph these rules allow you to m protect direct formatting for bold italic and underline E remove extra paragraph marks before and after the paragraph and m remove extra spaces and tabs at the beginning of the paragraph PARAGRAPH WIZARD Use the Paragraph Wizard if you wish to make a paragraph by paragraph decision regarding what style to apply to each paragraph and or are unsure what style to apply This mode works analogously to Word s own Find and Replace Simply click n a paragraph and apply styles to all similar paragraphs using search criteria that you specify There is even a built in Preview to let you see what the paragraph looks li
31. paces Alignment I Ignore Bracketing Check All Clear All Style Indentation Mumbering Other Spacing Snap Interval Number Position Text Position Left Indent Right Indent First Line Indent I First Line Left I Right After Before T Line Spacing Stylizer Default E Apple Selected Scheme J Save Scheme Delete Selected Scheme 2 Set Current Scheme as Default Ok Cancel Tables can be handled separately or not at all by checking or unchecking the options in the Tables section of the Paragraph Grouping dialog Levit amp James Inc Page 27
32. r Whole Document Wizard The objective is to have every paragraph in the document associated with a style This ensures a consistent look and feel and will make future edits much simpler Page 4 Levit amp James Inc Stylizer USING THE STYLIZER PARAGRAPH WIZARD OVERVIEW The Paragraph Wizard will allow you to apply styles to your document either to one paragraph or to all paragraphs matching user selected search criteria based on the currently selected paragraph When launching the Paragraph Wizard you will first be asked to select search criteria from a list of attributes that are pre filled with the currently selected paragraph s attributes Once you have selected your search criteria you will be prompted to select a new style to apply for all paragraphs matching those search criteria The Paragraph Wizard will need to be run for every paragraph type in the document After you have finished applying styles to a particular paragraph type you may navigate to a new example paragraph using Stylizer s Navigate feature Using the Paragraph Wizard is best when you wish to closely monitor the application of styles to individual paragraphs and or paragraph types STYLING A DOCUMENT Once you have opened a document to which you would like to apply styles you may wish to first review the document appearance This will help you select styles that are most compatible with the paragraph structure in your document 1 To begi
33. roup and click on Preview Selected Para Group The Preview dialog will open w Stylizer Preview Current Paragraph Type Styles Stylizer Options Current Style Normal i Preserve Bold vw Delete Leading Tabs Hew Style vw Preserve ltalics i Delete Leading Spaces i Preserve Underline Before I Heading Title Heading Title Choose the style you would like applied to this paragraph group You may also choose to preserve font formatting and or delete leading tabs or spaces as Stylizer applies the selected style SCHEMES Stylizer Schemes are the mechanism by which you can store settings for different document types That is you should have a separate scheme for each type of document that will be run through the Stylizer Whole Document Wizard Levit amp James Inc Page 17 Stylizer A Scheme will contain two types of information 1 paragraph grouping criteria and 2 new style application information The paragraph grouping criteria will be comprised of grouping criteria for numbered and non numbered paragraphs snap settings a flag for analyzing the entire document or the current section and settings for tables The new style application information will be comprised of new style settings that correspond to each paragraph group found in the document When the document is analyzed based on the specified grouping criteria paragraph groups are constructed based on the paragraphs found in the document Each paragraph w
34. s made by Stylizer Undo Changes Undo the changes made by Stylizer Cancel RESULTS OPTIONS Analyze Document You may re analyze your document again to review paragraph groups after the styles have been applied Navigate Document This will minimize Stylizer allowing you to navigate your document to review applied styles View Group Results You may return to the Grouping Results without re analyzing the document Exit Stylizer You may exit the Stylizer Whole Document mode DOCUMENT OPTIONS Save Document You may save your document to keep all changes made to your document by Stylizer m Undo Changes This will undo all changes made to your document by Stylizer Page 22 Levit amp James Inc Stylizer ATTACHING TEMPLATES AND CHOOSING STYLES Like the Paragraph Wizard the Stylizer Whole Document Wizard provides built in functionality to attach a template to the current document and or select styles to copy into the document and make available to Stylizer To attach a template and or select which styles to make available to the document select the Template and Styles button from the Stylizer Welcome dialog box Stylizer Whole Document Wizard Welcome Let Stylizer Analyze All or Part of the Document Den Analyze the current section only When the analysis has been dali moe completed show paragraph groupings in the grid display PR EET Analyze the current document When the ana
35. uments Desktop My Documents My Computer a File name Aareement dat X e My Network Files of type Document Templates dot v Cancel Places Open as read only Stylizer will return to the Templates and Styles dialog box There are several options you may wish to consider The options selected in the Select Styles section determine what styles will appear in the New Style drop down menu on the Apply New Style dialog box This allows the user to select the set of styles to be added to the Apply New Styles drop down menu m Styles In Use is always checked as these are styles that are currently being used in the document The All Styles in Document option allows the user to select from all styles contained in the document Levit amp James Inc Page 11 Stylizer Additional Styles from Attached Template allows you to associate styles present in specific templates such as Litigation Court Cover Letters Estate Planning Instruments etc to the current document Normal dot the Word global document template s attached to all Word documents by default If you have attached a template to the document because the template contains styles you wish to use then you should check this option The Update Styles and Update Styles on Open options will direct Stylizer when and if to update the styles n the document from the attached template UPDATE STYLES Sel
36. which emp oe styles to use when applying new styles to paragraph groups Set and Save Paragraph Grouping Criteria Determine which paragraph characteriestics to use when Groups and Schemes Y grouping paragraphs Numbered and Non Numbered paragraphs a Set scheme for grouping and applying new styles Skip Welcome dialog at startup automatically Analyze Document About Cancel Page 25 Stylizer Stylizer will display the Paragraph Grouping dialog box There are tabs containing separate criteria for both Numbered Paragraphs Stylizer Whole Document Mode Paragraph Grouping A A AAA lt Custom Grouping Criteria Style Iv Name Indentation First Line El Apply Selected Scheme Numbering Format l Let gt ae et Other Leading Tabs I Right elete selected scheme Bi cece Greece Scheer ml ps El Set Current Scheme az Default Alignment Before Sections Ignore Bracketing Line Spacing Group Paras in each Section Sa Check All Clear All Tabl ables Snap Interval i Include Paragraphs In Tables Number Position li Group Paragraphs In Tables Separately Text Position Left Indent Right Indent First Line Indent OK Cancel Scheme Grouping Criteria lt Custom gt Styles Name Indentation First Line E Appl Selected Scheme Numbering Format Iv Left a m ua Other Leading Tabs 4 Right Delete Selected Scheme Beedle Sees erste
37. y entered paragraph number all tabs or spaces following the paragraph number will be deleted WORKING IN NAVIGATE MODE The Navigate function allows you to view and navigate through your Word document in a normal screen size in order to determine which paragraphs to select for Stylizer to analyze To work with the Navigate function follow these steps Levit amp James Inc Page 9 Stylizer l Click on the button in the Stylizer Search by Example dialog box 2 Stylizer will compact to a small window that will be visible from your document 3 Navigate through your document to identify paragraphs to be styled 4 To return to Stylizer click the flashlight in the Stylizer Navigate toolbar 5 Stylizer will analyze the paragraph containing your cursor and display the Search by Example dialog box 6 Identify the desired paragraph properties in the Search by Example dialog box designate the New Style to apply and choose Apply Stay Apply Next or Apply All ATTACHING TEMPLATES AND CHOOSING STYLES The Stylizer Paragraph Wizard provides built in functionality to attach a template to the current document and or select styles to copy into the document and make available to Stylizer To attach a template and or select which styles to make available to the document select the Styles button in the Apply New Style dialog box e Stylizer Paragraph Wizard Apply New Style Select Style Application Criteria New Style
38. y styles to new paragraphs Stylizer can also be useful when you wish to update a document based on an entirely different set of styles Using Stylizer it is very easy to apply Style A to all paragraphs with Style B currently applied How STYLIZER WORKS INTELLIGENTLY APPLY STYLES The Paragraph Wizard and Whole Document Wizard both offer the following advantages over Word s native Find and Replace utility m Microsoft Word only has the capacity to identify one style and globally replace it with another style Stylizer can identify the different attributes of paragraphs and assign several styles based on those attributes When using Word s global replacement of styles it will often remove the direct character formatting 1 e bold italic underlining in the paragraph Stylizer provides an option to the user to preserve direct character formatting Word will not remove leading spaces and tabs in paragraphs when applying styles First line indentation should always be implemented through the use of proper style definitions Stylizer provides an option to delete leading spaces and or tabs when applying new styles mE Stylizer will remove extra outline numbers that either have been manually typed into the document or are the product of a converted document that contained numbering in an unknown format The Word Find and Replace feature will leave a residual number that users must manually delete m Stylizer can search
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